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HomeMy WebLinkAbout0335.000-~ • • "--'--:_""""" 1 June 14~ 1990 BUDGET THE HONORABLE CITV COUNCIL Palo Alto~ California Human services CODt~act for Fiscal Year l"O-19'~ Palo Alto CommuDity c~114 Care Members of the council: C I 0-92 council action is requested to approve the amendment to the contract for services between the City of Palo Alto and Palo Alto Community Child Carel Inc. {PAOCC}. The amendmeut ~ill renew the contract for fiscal year 1990-1991. Palo Alto Community Child Care, I~c. 7iscal Year Aqreem~nt The 1990-1991 contract amendment reflects the $393~255 funding recommended by the Finance and Public Works Committee to the City Council for inclusion in the Human Services contract budget. The Palo Alto Community Child Care contract provides administra­ t.ive and development support. of $130,0'0<0 and subsidized -child -care services in the amount of $263,255 to very low and low income £amilies as defined by the Department of Housing and Urban Development~ proposed Contract CbaDges Changes to the c~tract relate to the new Term, Compensation l and Program Reports and Records. The city now will require the Contractor to submit program reports on a quarterly basis rather than semi-annually.. These cbanges are part of the attacbed contr~ct amendment .. Changes to the Scope of Services (Exhibit -A-) reflect more emphasis being placed 00 increasing the number of child care slots by opening three ne~ after-school programs. Transportation services to child care centers will also be increased. PACCC has agreed to notify all Tinsley families regarding the applicationproced·ures tor child care subsidies l and further &qrees to begin development of a fundraising component to their operation.. The contract Budget (EXhibit -S-J reflects the funding level recommended by staff for the contract .. CMR:HS:' It II. iii" .... III!""J.,.l!iii"-· .. -IO/,. ... ·"'}"'·""" .. ~""~.;c· ,'" -~',"" , " -''''--'' ..... , - I ! f t r ! f t l t I ! " , -, , -.., . ,-- """-~<_: ,c. -i: -:;,)' ... ~ ~ ,~~-~ "_-__ u:. ~ Page Tvo PACCC o o Staff reco»mends that the City council approve and authorlle th~ Mayor to execute the attache~ contract amendment bet~een the City of Palo Alto and Palo Alto Community Child Care to renew the contract for fiscal year 1990-1991. Respectfully submitted, ~~~ Human Services ~.~ O~ ctor, SOCia nd Community services CMR:3JS;O • • , . ~. '-~". ~1)} 5. , , • ,J .. ~.~ "-., ! ~ l • , , .\. o AMENDMENT 110. 2 'l'C> CONTRACT 110. e<»oU 7 12 BETWEEN 1'HE CITY OF PALO ALTO AND PALO AL'l'C> COI!llUNITY CHILD CARE, INC. FOR CHILO CARE SERVICES Fiscal Year 1990-19g1 "fBIS AMENDMENT to Contract No. COO'OOl712 Is made and enteredi into this ___ day of , 1990, by and between the CITY OF PALO ALTO.. a municipal corporation of California. hereinafter referred to as ·CITY 1 -and PALO ALTO COMMUNITY CHILD CARE .. INCa, a nonprofit corporation {Taxpayer Identification No.: 94-2242823) .. with offices at 3990 Ventura Court, Palo Alto, CA .. 94303 .. hereinafter referred to as ·CORPORATION-; • I C I , A. L I,: ~. Contract No. ~~01712 was previously entered into between CITY and CORPORATION for the coordination and operation of a child care services program: and WHEREAS, both parties desire to amend said agreement for an aaditlonal one-year term and to modify the sections set forth belo..,; NOW, THERErORE~ in consideration of their mutual covenants, the parties hereto aqree as follows: sECTION 1.. The following paragraphs of Contract No. c00-001112 are bereby amended to read as follows~ as of July l~ 1990: ... Paragraph 3 (h) • -(h) Policies and Opfri:'ting Pringiples. CORPORATION shall be guided by the policies and operating principles ~et forth below: (1} Parents are to hi:'ve the opportunity and are to be encouraqed to become actively involved throughout the program. The object of this involvement is to have parent-osers boldir~ a majority position at all policy-making levels. (2) Inclusion in the Program of children with differing social, cultural, racial. religious~ and economic backgrounds shall be actively encouraged. (3) Cl i~nt paY'ltlent of fees for services in the Program will be relat.ed to ability to pay~ using as a quide CORPORATION'S sliding subsidy scale. (4) Children of full-fee parents who live in CITY and children of CITY employees shall receive priority when full-fee vacancIes exist in program facilities operated by CORPORATION. Children of non-resi~ents or non-employees may be eligible for Proqra. services if the costs of such services are 1 ,~:c·,"'~~i~\JV ' " , "',. ' - t -, ~, ;" :1 . , ., .e· " : ~'f;~-,~' , ,>~~;i-1:~r ....:. ......... iiioi ..... · .. · ............ -;,;. ~l ... .,., .. ""'_"' ......... _,,;,_, __ ............. -I;. _-, __ ... ___ .' ~_'" _____ , ... _M·.· .\ - o o paid in whole by a source or 80urcea other than CITY. However~ cbildren attending schools witbin the Palo Alto Unified School District ("District") yho do not l~ve in the District or CITY but are assigned to the District t~r~b the voluntary Transfer Proqram pursuant to the Tinsley Settlement Order in San Mateo County Superior court Case No. 206010 shall also be eligible for Program services even if the costs of such services are paid in whole or in part by CITY subsidy. {S) Only the following children are eligible for CITY subsidy for childcare services under this agreement: (i) children of parents 'Who live in CITY", (ii] children of CITY employees. and (ili) children who attend schools within the District who do not. live 'WIthin the District or CITY but are assigned "to the. District thr0U9h the Voluntary Transfer Program pursuant to the Tinsley Settlement Order referenced above. b. Paragraph 4(b). -(a) specified Term.. This agreement shall commence on July 1, 1990 and tenainate on June 3et# 19-91, unless sooner terminated as provided herein.- c. Paragraph 5(b). -(b) compensation. CITY agrees to compensate CORPORATION tor the full performance of its services under this aqreemen't in a sum not to exceed Three Hundred Ninety-Three Thousand Two HUndred Fif~y-five Dollars ($393#255) in General Fund monies", in accordance with the budget set forth in Exhibit B.- d. Paragraph 5ec}. -eel Payments by CITY. On the billing form provided by CITY, CORPORATION shall submit a bill by the fifth (5th) ~orking day of ~ach month for services provided under this aqreem-ent during: the preceding Ilonth.. The bill shall specify actual expenditures directly related to this agreement in accordance with EXHIBI~ B. as follows: (1) PACC Centers and Voucher Program. Billing for this component shall not be. more than TWo Hundred Sixty-three rhousand TWo Hundred Fifty-five Dollars ($263,255) for the term of this agreement~ Billinq shall specify reimbursable expenses in terms of contract-subsidized hOllrs served during the previoos quarter multiplied by the actual subsidy cost/child hour. (2) Central AdministratiO:n find Community c90rdinatie-D and su·pport. Billing for this component shall be not more than One Hundred Thirty Thousand Dollars ($130.000) for the tera of this agree:ent~ billed to indicate actual expenditures~ CITY shall pay CORPORATION withIn fifteen (15) yorking days of receipt of each bill.- 2 \ • , ;: " d. - e, Paragraph 7(a). • Ca) Quarterly Reports, CORPOR.:'\TION lihall file with ClfY quarterly activity reports on the fifteenth (15th) day after the close. of each three (3) lIIonth period, covering the preceding three (ll IIOtlths and ouch other information as the PROJECT MANAGER .. ay request. rhe Unal quarterly report shall cover not only the preceding three (3) months, bYt also contract services tor the entire year. Each report shall be prepared in the fo... agreecl upon by the PRO.,TECT MANAGER and CORPORATION, On reasonable notice... CORPORATION sball qrant the PROJECT MANAGER access to all CORPORATION records, data, statements, and reports, but excluding any confidential records of personnel and client records which tend to identify specific individuals.- SECTION 2. The following exhibits to Contract No. COOOO1712 are hereby amended as of July 1, 199G by the exhibits attached hereto and incorporated in full by this reference: a~ Exhibit -A-entitled -1990-1991 SCOpe of Services·. b~ Exhibit -B-entitled -1990-1991 Contract Budg~t·. SECTION 3 ~ Except as herein provisions of and exhibits and amendments remain in full force and effeet~ JDOdified,. all other to said agreement shall IN WITNESS WHEREOF,. the parties hereto have executed: this Amendment the day and year first above written. ATTEST: City Clerk APPROVED AS TO FORM: Asst~ City Attorney APPROVED: Assistant City Manager Director of Finance Ri sk Manage c 3 CITY OF PALO ALTO Mayor PALO ALTO COMMUNITY CHILO CARE, INC. By: b'\s ... <!. OSQ S. I QO •• "...,.... Its: e'lCEcuT,v E 1), e.fcTt>R, Taxpayer Identification No. 9.-22 •• ~8u2~1L-______ ___ • r .~" , r • -~'? .... - f ~ ~ I ... • • .::>'> .~ , >'1 " . >-\ .~. \ .~~ .' ,~ ..;: --. . .......•.•..•.. 1 .. _ :.:J . \ - o Cirector of Social and co_unity Services i~n ServIces Adminlatrator Exhibit "A': Exhibit "S': llSj24/9Obdc o Scope of services Contract Budget \ • '.''J. ' ~~, " . ~ - ,--_. ;~ v o PALO AL'l'O COIIMONlTY CHILD CARE (PACCC I 1"0-1"1 SCOPE OF SERVICES 8E.~CES= In the Fiscal Year 1990-1991. Palo Alto community Child Care shall continue to develop and administer a quality City-wide child care system which currently inclodes three infant-toddler centers, three preschool centers and 12 school­ age centers .. GOALS AN!) OBJECUYlIS: 1~ PAOCC shall closely collaborate in the performance of services under this agreement. with the Child Care Coordinator and the Child Care Task Force. 2. PACCC shall notify all children who are assigned to the Palo Alto Unified School District through the Vol~ntary Transfer Program (attend schools within the Scbool District but do not live in the District or city) of their eligibility under the Tinsley Settlement Order for City subsidy~ PACCC shall also explain to these students how they can get on a subsidy list waiting list. 3~ PACOC shall lay the foundation for an ongoing fund raising program for child care~ 4. PACOC shall administer City child care subsidy funds~ 5. PACCC transportation services sball service 205 school-age children~ 6. Total number of children that will be served in PACCC centers:. 661 Total number of families that vill be served: 633 Total two-parent families that will be served: 518 Total single-parent families: S5 Total number of City-suhsidized children that ~ill be served (fl.-umber 'Will vary accordi!l9 to the mix of infants. preschoolers, and school-age children): 65 ' .. -:-...., --.-, ~--, • \ o· I . ~ 1 o o PALO ALt'O COXM1l)llTY CJlI LD CARE I PACCC) 1"0-1"1 CONTRACT BUDGET , . , [ Total P roj .chlS contract BuoSqet o..e.rlptloll orqaallatlon BU4get General Fl.In~a Employee Services '$191.205-$103,3>0 Professional Services 6,350 3,6<CO Technical Services 12., 60-0 7,150 SUpplies 6.,00'0 3 .. 380 Equipment 5,920 3 .. 380 Ceneral Expense 15,600 9,100 roTAL OPBRAUOJIAL BnDlSES: $227,&1$ $130,000 CHILD ~~ SUBSIDIES: $263,255 roTAL CONTRACT BtlDOE?: $3" ,255 -..,.--.. ------~-~--------,---,-.--~,~-----. :~:6.:~: .JL :;'-'