HomeMy WebLinkAbout0333.000June I. 1990
HONORABLE CITY COUNCIL ,,1. ~lto. Califer.fa
dUooa
Attention; finance and Public Works Committee
REs,oONSES TO ~lscELLNj[()!lS BUDGET O!J£STlONS
Members .f the Council:
/ u-92
Below are r!spon~s to questfons raised trod assignments gfven at recent finance
and Pu~1ic Vorks Comittee (flPII) budget hearings. The questions and their
responses are arranged by depart~ent.
1990·95 CAli TAL IMPROVEMENt '~QG~:
PUBLI C IIORKS
Of the $370.000 budgeted to 1990·91 for the MSC Site Improvements proJect,
what amount pertifns tl the parling expansion, and does the e~pansl0n _t
lhe Municipal SerYice C.nter (Mst) contradict TransportaHon Demand
Management (TOM} object;ye.?
A: The cost ~f Ule parking fxparlslon is $360,000. of wflich approximately
SIO,OOa is for design. S~O*OOO is for remo'Ving and replating strlplng.
S5S .. QOa is fof' blJi1ding struc.tures (equ1pment canop)', covered: biC)lcle
parKing ind storag~}, and S26S.000 is to ~odify existing parKing stalls
and t. add 126 "ew st.l1s.
The )itS( ,Master Phn recDll'.CM!nds the par\ing llodlfications to al1evlate
fnefffciencies of combiling Jlassenger vebic1es" small 'fans and large
trucks 11 stills deSigned for passenger vebic:1es. Employee parking spaces
eliminated for equipment stDrage, bicycle parking and Jarge vehicles are
to be replaced and additional stalls. added for fwture expa.nsion of
equipment an~ em~loyees. Empiayees located at MSC work shifts. and are on
call 24 hours a day. There is limited public transportation 1m t~e area
and ~~ne that ~uTd be available to respond ta these specific needs.
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INFORIIA 11 ON IESOORC£S
A:
Whot Is the tot,1 of 011 ,amputer project. ,. the tapitol Improve.ent
frogr .. (tIP)?
Toe computer projects I. 1990·91 I. the proposed tiP tot,1 5I,C71.0~0 and
f. 199)·92 it Is 51.295,000. The ~e.ld.wn by year is as f.ll._.:
~li~frame Relited:
MIS . H.rd~are Upgrade
PBX Upgrade
Wide Area Network
HPJ50 Replacement
rOB Soft~ore
Shnd Alone wiU Access to Maloframe:
61S . Hardware I Soft •• re
Records Manage~nt
pglfce Computer System
Stand ATone:
Varehoyse Bar Coding
(SOOO)
lJ~ lli1.:.ll
S 534
45
150
60
72.5
335
200
55
S 133
I~
60
27
350
250
325 est.
$1,295.0
Q: How Ilue" bas beeJll sper,t tel date on the Gee>grapnfc hlfonnaticD System
(GIS)! How DUcb is prOjected to complete it!
A: DolTars spent to date on the GIS are:
Gener.l Fund
Utilities
lotol
FYndfng t~ complete prgject:
'ener.l fund
OtiTitie.
Totol
$250,000
44?,900
$695,000
$565,000
'C1,\OO
$1,506,100
Tot.l funds to be spe.t on GIS: 52,201,100
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Q: Vhot Is the tot.l cost of the CI,lc Center Remodel project t. Utilities,
including net ttlst tosts?
A: The Chic Center Remodel crp project Is proposed to cost 5513,000, of
whic~ Utilities' portion is 5367,700. Another 550,000 from the oper.ting
budget is needed fo\'" rRlodeling:. fUTIiture lind IlOvfng, for .. hhl Jlroject
expense of 5417,700. The estlmoted le.se cost is 5324,000 .nnuoll" which
Is offset by a redll<tion of $101,100 io f,cillt, rent to the Generol Fund.
Therefor., the net ~ost t. the Uti! ilies o.partment i. 1990-91 is
5640,000. See Attlchment A 'Utilitl,s Sp.ce ReQuirements Summ.ry'.
Q: Vh.t is the fhe-year ,Ian for .ddin9 stiff rehted to the Utilities
[Irristruct~re acceTeraticn?
A, Perllanent and temporary .dditional staffing Is proj eeted is hllolWs:
I ~iQ-21 lliJ..:jZ 1~92-~3 1~93-24 1llU5
rotal 9.S 8.5 3.5 2.0 4.0
t£ 3.5 4.Q l.5
liS<: 6.0 4.5 I.Q 2.0 4.0
tt • (;~it te~ter
MSC -Munfcfpal Serwfce Center
fiRE
Q: Vh.t is the \istory of p.ramedic cills fer i.juries .t tne Winter Lodge?
A: Since January 1989 tf'.ere ha-ve beeQ 23 paramedic calls: 19: were tnedfcal
calls and C i~volved paramedic transport. The types of i.juries i~volve~
were: ]0 fractured bones. 6 head. Z spine and S other. The skating rfn~
is supervised and the hours ~f ~~eratio~ are limited.
1990-92 OPfRATIHG BUDGET
FIRE
t: lihat is the comparable cost Clf funding one fireffg'hter. including benefits
te fundiD9 one Firefighter w;t~ ov~rtfme dollars?
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A, One Ffr.fig~t.r .t the lop step with benefits costs Ssa,5!l. One person
year of overtime .t the Firefighter l.vel (top step) costs S58,531.
Q:
A:
'S the lS8g·90 performance .. Isur. 6 months t. dot. for '10t.1 Occupancies
I.spected for Fire (odo (~l;once' correct?
No» ft should read -1.525-.
PUJIIING
Q: How does the proposed HON ImprQveoment Exception Fee compare to the
current fee. and to the current and proposed Rtsidential Variance Fee?
A:
Home [mprovement Exceptfon
Residential 'ariance
S350
S3SO
hilill
Propgsed
S675
S675
Staff n~ recommends t~at t~e Home Improvement Exceptfon remail at the
current $350 level. Processing Home Improvements does not require as muc~
staff review as does Residentfal 'ariance.
Q: What ~as t~e 'istOfY been fa recent years Df single famil] plan c~ecKs?
A, Below is a ~hart showing recent y~ar5r ~att. White there has not been a
dramatic change iI s!ngle and IlUlU·(ami1, permits, resi-cferlthl additfofls
and alterations baveo increased Dver 50 percent over the same perfod.
Resldenti.l
New Sing1e Ne .. ~"1t1· Add;tf.ns!
Iu!: FUih hmi1y Mill.tions
198, 11 12 700
1986 6~ 20 S6S
ISS7 59 IS 950
1988 59 8 972
1S89 45 100 1.~12
PUBLIC WORKS
Q: [nch~de it perfofllance lle'iSlUre wiUhI PubEc 'Wor'ks Adrailistratfon about
Feder'l Emergency ~.nogement Agenc1 (FEKA} Issues.
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41:
A:
1990-91: aversee re •• T.tfon of EEMA fssues.
Oevelop .. perfor"NrK:e Masure ..-,tltia t"e Refl.lse Fund rehted to a ...
i~verted rltt str~cture to encourage reC1tlfng.
1990-U: Study Ilter",.Hve nte schedules including aft hverted rate
str~cture ~
Provjde I ten-year pla~ for t~e Refuse fund?
See Attachment S.
ern CLERIC
Under sep.rate .omorandu. (se. Attachments Clod OJ.
ern IlAHAGER
Q: Add an objectfye relato4 to t~e flood zan. issue to C;IJ Manager's budg.t.
A: ro ]990·S] add obje<:Uve number 10 to stat.: Coordinau the efFcrts of
Cit~ staff ;1 ~rkfng wit. federi'~ stlte. and local agencies to lessen
the burae. ,,"ced on P.lo Alt. propertJ .""ers by fo4eral flood control
regulations.
Q! What is the .h:tOT.r on retiree !1ulth care preQl;um costs and the iocreas-es
compared to other barg~;llng ~nits?
.II: The Human Resources Department is resubmitting 'or yccr re~lew CMR:S38:9
(Att.c~ment f) 00 ~.tired EmpToy.es Re.1th Phn aod R.te Adj"stments.
~ich _as revised December 19. ]989.
Q: Recommend on implemeDtltton ,lan for i fixed isset system ta be in ~lacE
~y June 30, 1992.
A: Ttle following is J ~rellmlltari im,p7ementition pliMi for the filed a.sset
syste~:
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A:
Tfme-frame
Now.lDec. 1990
December
feb>".ary 1991
March
"ay
June 30, 1991
July
o
August -December,199!
January· June 1992
o
Reeds Assess.ent
~ire fixed Asset "anager
COn5ltltant Selection for fixed Asset hventory ant1
S,stog Sel.ctlon
fixed Asset S,st •• S.lectlon
Begl. De,.lopme,t of follcl •• I Procedures
fixed Ass!t CitY_ide IDveotary
Se;11 [nvenlor, Audit
Citywide Trailing on Poll,I.s I Procedure.
Impl ... nt PolicIes I Procedure.
Elegh Tracling Additions .. Deletfons I StJr'p1us
Complete Te.tiDg of System
~at resources are required to fmplement a fi~ed asset system?
Resources are req,uired to be added to the BPlanee DepartmenL The
resources reQ.uired are: addition of a fixed Asset ~anager position,
purc~ase of fixed asset software. development of workspace .. and ~iring of
I con$~ltant to assist 1a s~ftware selectlon and fmplementation~ first
Jear costs for the n1uatioD and system software w111 approlCimate
SlOO,OOO. The fixed Asset lI.nag.r pOSition cost will be $56,000 annually.
tity department support will be req,uired to contribute to the needs
assessment and partfcipate 11 tr~;'in9 SE'ssfons regarding new pol fefes and
procodures. Tbe depart""nts will also be as\ed to verify periodic
in~eLtor~ repo~ts once the sy~tem ~as been establ;shed~
Siven other priorities i. t~e organization. the fmpleme~tation of a fi~ed
iSset system is not reconmended at thls time~
POLICE
fl: Sf'lou1d we 'have it cHfferenthl fee rtlr impoundment frlr first-t fme offenders
of liceRsed dogs?
A: Yes. Sue' a differential would be itn additional incentive to lfc~nse a
dog. Staff recommends the i.pound .. nt fe. for, licensed dog be $20 for
the first ti~ t~e dog is impounded. Any subsequent impoundments wou1d be
$35 as recommended r. the Municipal fee Schedul •.
The Anfmal $erviee Ohision"s experfen(e CI .... er the past six years indicates
fees are reasonabh and Hat the reeom.ended fees will not decrease
redemptions. Animal Servfces has cooperitf~t agreements ~t~ five local
animal wel (are a:genCle5 tel ~a1 all or part of spa,)' Jnd neuter fees for lo~
income pet owners. £f the need Irises. three (If these agencies f'1a'ole
offered U pay i portion of tfle board or impoundment fees for senior
citlzens or low income pet owners.
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WhO. the recoa.ended board fees Ire .fgher than the fees cflarged for
boarding dogs Ind' cats It t~e Santa Clara Humane Societ, or t~e Peninsula
Humane Sociotl (San M.teo) , the, .re comparable to rates charged by
private boarding kennels and veterinary hDspltali i~ the FaTo Alto area.
Q: Should 'IIIe build iI lIanagement cJfscretioD on fmpos;ng fees for stlrrender
a~d voluntar, eut~anasil?
A: No. Staff r~commend's no fee for surrender of unwanted animals to Animal
Services. If a person is unable to pay for a e~t~anasil fee. t~e animal
mal be surrendered to Anfmil Services and Itiff can use t~efr discretion
lifflether tD phce t~e anfmal for Ido,Ptfon or elithanfze tfle animal.
A1t~oUl;l", tflere-is an esh!llis'P1ed procedure for reque-sting an exemption of
fee:. fr"m the City JIIanager .. t~e Sliperhltendent !las the autf1orit,J to
euthartize surrendered animals.. lIaHng it un.necessary to seek the
exemption~
tOKMUNITY SERVICES
Q: Develop goals and objectives be provided wMc'h relate to the human
serv1ces contract ad~iRfstration.
A: 1~~O-91 ObjectiVes are:
o Review Ind revise is I'lecessary the (it,'s allocation proces'S
l~cludiDg the time1ine , t~e funding req~est forms, and t~e monitor
ing and evaluatfo" process.
o Vork closet, witr. ager'lcfes to irlterpret Citl polic, and monitor
needs as the, ar1st! il the cOI7ITIUn1tl.
1991-92 Objective. are:
o ~nitor allocation process.
o \{o,l wit~ the TouU !ouncil t. develop middle and bigh school youth
programs to increase fn~ol~ement fa all a~pects of comrnunfty life.
Q: Provide hfortlation on the fluman services allociltion process?
It.: CMR:2'41:0 or.. Human Services ResolJrce Allocation Process RecolM1endations
for fiscal 'ear ]990·91 .as resubmitted i. the packet of M,y 25, ,long
wit~ .fn~tes from the HRC allocation mEetfng~
The funding for t"lS year. as fl the past several )ears, ~as not open to
organizations. The YWCA ~as t~ onl, new agenc, to appt, and they did so
without not1fication of a~a;'able funding from the Cit,.
The annual funding process f5 ilS felrows:
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.It fundi"g Reque't Fo .. , •• ent to funded Igencle,.
The Igencies provide the Cit" wit" fnforllatfon on ttl4!ir C\ltril1
budget Ind ,pec!fy the ... nner 10 "hic~ they 'otend to use tity
fund,.
The 'pp1icant, are a,l.d to de.cribe the project t. be funded and
fdentlfy goals and objecthes I$.oehted with the project or
progr ....
4. Staff re~iews tne requests Ind makes an allocatfon recommendation.
The HRC rew;ews and co.nents UPGD ttle stiff recommendations. The
recommendations are theA referred ta t~e finance and Public ~o~ks
Committee during the budget bearIngs.
PrQwide narrithe hforl1.aHon on the organfzations and Ue reason for
funding lvailable?
See Attachment f.
Cou1e1 .taff give IIOre '.,lgM loto the P.1. Alto Community Child Care
(PACee) realloedio. and a cOl1lllarison of job responsibilities between
PACee admi,i,tr.tlon and the Citl of f.To ATto eoiTd Care Coordinator?
I. fl,ea' year 1988·89 PACee W'S 1110ted gIven SI30,OOO f. admi.istrative
support wlt~ specific agreements wIth the CItl to do the following:
I. Develop I citywide e.ild Care Xister 'Ian.
Z. Oe'Velo,p il cftywide C"'l1d (are Coordination prograrJI t1lat will inclUde
ot~er major chil~ care providers.
3. Ad.l.ister the C.lld Care fund.
4. Develop a Busfr.ess Advisorl COlTlTlitte:e t'PIat will actively seek funas~
sites I services.. and equipment froll tl'\e business communit." to
benefit child care ;a Palo Alto.
5. IIHfaU I program to recruit ind tnll lIore hmil, day care
providers.
PACeC was 9 lveR two yurs to tHH10f' the iilbo't'e agreement 'llf'i ttl the Cit,..
PAeee failed during 1988-89 to .... t anl.f the objectives. 10 fiscal year
1989·90 they were granted 115(1,000 I •• dmiofstraUve funding, but agal.
dId not ~et the objective. The C,lld Care Coordinator t~. Cit, ~ir.d i.
1989·90 ~., assumed responslbl1itl for .11 five of PACee', objectives.
The 'eneral Fund alloeation t. fACCe for floca1 year 1989·90 was S38J ,8n.
The recommendatioD for next year's allocation is S393,OOO. T~is
rrpresents a 1 percent increase aver list year and is the targest increase
giveR tD in1 contractor.
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Q: Should the Cltl consIder dedic,ting • portion of the CltI's fr.nchise fee
revenue to Mid~Peni~sdll Ace!ss Ccrporatfon (KPAC} funding1
A: Estimated franc'is! fee re~enue fl 1990-91, after ldmllistration expenses
.re subtracted, Is Sl2C,OOO. ,.1. Alto's 4S.4 percent will b. SI46,OOO.
The percentage It based on .Iewershl,. As of 3/l1/90, the franc~ise ratio
for wiewership af particfpating clties is!
,,10 Alto
MeRlo Park
East "I. Alt.
Atherton
San Kateo Count1
Stanford
4S.4\
2S.C
14.l
8.5
l.S
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100.0
As Attac~ment G en Cable Franchise Development costs reveals, the CitJ
iDcu.rred 5742.951 iJ franc'hlsing and acfmilistntion costs. Page 5 sf
Att.chment f .Iso shows that $789,118 WiS collected threugh Kay 1990 frem
franc'fse fees tg (over t~e costs of (ranc'fsing and adrnitistration.
Staff does not recorrmend dedfcating franchise fees far flmding ~AC.
F~ture franchise lIone, collected 'Will need to offset tl1e substantial
litigatioPl costs the eft,. flu lM:urred. If tfle CouncO wants to consf.der
funding MPAC, there are two ather funding 0-"tion5 tQ consider: 11
:increase Humafl Services budget for (ontra-cts to include MPAC funding il'J
1990·91 .ntb re.ss.s.oent of the f""ding T.,el i. the 1991·92 budget, or
2} increaSE amount 11 Cable budget t~at is paid to MPAC for cablecasting
Counell and Plannfng Commission heetings fr~m SIOO per meeting to S1S per
hour, or appr~ximate11 S~S~OOO annual.,.
UTILITIES
Q: What is the origfnal purchase price, square footage, and ~a~ket rent on an
-as is-basis for t~e Board of Reiltor~s building?
A: h 1965 the Cit, UtilHi .. Dep.rt ..... t purc~as.~ the 2,SOO square foot
80ard ef Relltors building fer the su" of $625,000. The Boar~ of Realtors
hased bact for iI lIarKet rent Clf SJ.65-trSl'le net per square foot 0"
$4,]25 pEr IKInU. The .artet rent reflects. the fact Hat tfle space is
irreguhr. The Real htite "anager estimates tlle (H, c(llJld rent He
space today for SJ.85 tri,le net per square foot, or 5'.62S per ~ont~.
Q: What is the "back rent-from U!e Water fund that js due to the General
fund t and w~at is the rationale for repaying that bac« rent il 1990-91~
A: Attachment H (CHR:4l4:8, date~ September 8, 1986} •• pl.ins the leng·term
II.bl1it, .st.blis~ed on the bal.nce sheet of the V.ter Utilit, .nd the
long-term receivable estab1fshed on the balance sheet ~f the General Fund
for the 1986-87 'n~ 1987·88 back rent.
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lit preparfrlg tile 1990-92 budget, I rtturl on eQ.uit, tnn.sfer from the
Vater Fund to the Ceneral fund. ~SiDg the enterprise fund met~odolo9Y i~
il aanrler consistent wiU precedfng years, WillS cillcwlated at Sl.581
Illllon. r. reviewing the fl.ancl.l status of the W.ter Fund. staff did
not feol it .. a. Ipproprlate t. fe(onmend that the retun on equity
transfer from the Vater fuod be .. de f. 1990·91. Ho •• ,er. f. order to
.,old ~.viDg • 11.581 011110. deficit I. the General Food •• taff '9r,,~
that it voald be acre .ppropri.te t. rep" the outstanding llabllit, from
the Water fund for bact rert. Tile shortflll (I. •.• the difference beb,,,
the orig;n.l 11.581.11110' transfer .nd th SJ.ISS .lllloD to bact rent)
will be tlk •• fron the Reserve for Capital Improvements.
Respectf.ll, submitted.
r! /1 (l '-'''~(; ~('y Al~RJSOH
Director of Finance
~~
Assfstant (;t1 Manager
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LI!ASED FACI\.ITY
Additional Lea •• d Spaoe
(apptox. 6,000 sq. feet nat)
R •• od.l1ng, Furniture snd
Movins
Voloe/Oata Wiring
CIVIC CENTER RECONSTRUCTION
Sp~ce rlann1ng/Dealgn Fee
Con~tru~tlon/R.mod.l1n&
"I.1vlng
TOTALs
(1) Funding b.~ed on;
ta •• a nBV facllity
LH88 Rent on 1/2 floor 1n
Clvlr! Cant.er
Not
Sf<'
9,000
3,070
5,930
ATTACHMENT A
91
$223,300 (1)
$ 50,000
$170,000
$ 29,200
$153,000
$ 15,000
$640,500 (7,)
COST/. F /MONTH
$3,00
$1.,76
1990.9\
(2) Fund. prov1d~d r~om! ~l~ctflc ~O, $320.2~O
H92 ,150
$ 6/,. O!)O
S 6(.,050
GA~ 30\
WAtor 10\
WAlltl'l'WAtl!lr 10\
RENT
$321,,000
'$101,700
$223,300
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1991·07
$223,300
$223,300 (2)
199\.92
$Ul,650
S 66,91)0
$ 22,3l0
$ 22,3)0
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ATTACIIIENT •
RHUs[ TEN-YEAR fORECAST
The attached foreca.t ',.ume' t~e following:
1991-92 Revenu .. do not ... tch budget document figure. Spread.heet
methodolog, takts current prior year·s reWfnue bas! 1. order to cilc~lite
necessary rate fncrease.
Z. [xpense. do not include Contingency budget. Historic.lly, the Refuse fund
does not expend all budgeted funds.
3.
4.
1991 and 1992 expenses do not Include tos Altos Treat""nt PI ant debt
servlce. as those expenses come from an already fu~ded ~eserve.
tong-term ~auliDg ~]1 increase Refwse operatfng costs annual'1t bot will
decreue the Shte reQ.~frement for annual 10n9·tel"'1ll care trtlst ftmd
payments. Annual long-term hauling co.t. (il 1988 dollars) are:
• • •
Payments to Vaste "anagemen~:
Increased PAstO casts:
fees to Sunnyvale~
$2.0 million
$ .5 million
$ .1~ .illlon
These costs are assumed to increase 5 percent annuall,.
proposed 1991-'2 budget does not yet cant. II funding for
while tkis forecast assumes 5763.000.
Note t~at the
this ex,pense.
S. Salaries ~ll (ncrease by 5 percent annually. non-salaries ~11 incr!lse
b~ Z percent annuall" payme~ts to PASCO and cap1tal costs _ill increase
by 4 percent annuall,.
5. long-te .... ba.ling negothtlons will Incre .. e landfill capacity by 20
additional years (clo,ure i. 201').
1. [xtension of landfill life will Illow pari development f' three stages:
Of the 120 ,cres ~f currentl, unbudgeted Byxbee Park deveTopment, 40 a« ••
will be deveToped each i. 1999, 2009, and i. 2019. Byxbee Part develop·
ment would cost $18,000 per acre fa 1990·91, x 40 acre. grown by 5 percent
i.fl.tion for Dext development ye.r (1999).
8. Extension of the l.ndfill life will s~;ft ~.ndfil1 closure costs ioto
three phases: fl 1999. 2009. and 2019. Current cost estfmates are 20
acres. and the ex:tensfon tates. the same cost per acre J 30 acres per
phase. grown by S percent annuall,_
la Does not inc.lude any upeAses to .1 ter Dr expand eiUer the Los AHos
Tre.t""nt 'l.nt .Ite or the ewrrent PASCO ,.rd site.
10. 5[1 is targeted It $l.O .Illion.
II. Plyments t. PASCO hive be., idj"sted up for bi. payments.
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RtPO[(T
CITY
CLERK
o
THE HONORABLE CITY COUNCIL
Palo Alto, California
ATTACHMtNT c
BUBSrr
Attention! Finance and Public Works committee
Subject: City Council Budgets
Dear Council Members:
) 0-92
lIay 29, 1990
At the Hay 17. 1990 Finance and Public Works committee hearing of
tbe City council budqet, I was directed to report back at tl:le
Budget Wrap-up with City council budqets of comparable cities.
Please find attachedi "the city council budqet.s of the following
cities: Cupertino. Los Altos Hills .. Menlo Park. Mountain View .. ana
Sunnyvale.
In terms of comparison of the budgets the following information is
provided: CUpertino, five Council Members; Los Altos Hills, five
Council Members; Xenlo Park, flve Council Members; Mountain View,
seven Council Members; and Sunnyvale .. seven Council Members.
Respectfully submitted,
.~""7':i. d • :( /j, /)
. GLORIA L. yoUNG '_ j
City Clerk
Attach..mente
•
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o. City 01 Cupertino o
OPERATING l1.NO CONSTRUCTION BUDGET
ACTIVITY EXPENDITURES
FUND: GOI£AAL F\lNl) PIIOGRAM:LEGISLATIVE " LF.GA!.. SE~"ICe:
fUNCTION: GENEAAI.. ADI1INISTAATIOH
SOURCE OF fUNOING! GENERIL ~s
.......... b...,.. .. " o.a< ..... ....
SUf'PLIES AND 6U:'.IICE
751 BAY AREA GOVEf<NME>ITS
733 LEAGUE OF CALIFORNIA CITIES
7S4 WlTIONAI.. LEAGUE OF CITIES
771 SP£CIAL DEPAATi't£NTAL £)(KNSE
SUJa TOTAL
ACTIVITY TOTAl-
..
ACTIVITY: LEGISLATIIlEAEGAL NON "EPT
COD.: 110 0323
1997-68 198Q M 1968-89 1989-9Q
.00 .... , AIViM<!
ElI:plndib.lrt
8_
&trrr4t. B,_
8,396 ~,120 4 J 1.-~.Soo
4.~ 4~3()0 .~2'?< .;~
2.~ 93<:
9.34~ 13,44~ 11;850 9.730-
131'444-11 J 95O 9.36" .. ,73'>
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City of ~ertino
OPERATING AND CONSTRUCTION BUDGET
ACTIVITY EXPENDITURES
FUNP: GENERAL FUlD
FUNCTION: COlKI L .. COHI!I SSI ON
SOUFICE OF FUNDING: G£NEJIAL REV£HU£S
PROORAM:LEGISLATIV£ .. LI'GAL SEJ'.'VIC£
ACTIVITY: CITY COUNCIL
COO£: 110 0311
1999-90
EMPLOVEE SE""ICE
SSl SALARIES Fl,..LL TIME
552 COUNCIU1Eh~ERS WAGES
561 l't£TIF'EMCNT SYSTEM
571 GROtJf' HEALTH IN~
SUB TOTAL.
, SUf'l"l.IES AND SEmlCE
613 MA"T£RI ...... S AND SUPPLIES
622 POSTAGE
623 ~INTING AND DUPLICATING 500
65-0 TELEPHONE SERVICE 60<>
662 CQNFEI'<ENCE AND HEETI>;G. EXPENSE 27, 7.0 .OC>O
91 S 'M ILEACS. REI Mltt.lRS£)£NT
SW TOTAL ~.t"'19 29, 32. .... 00
ACTIVITY TOTAL 69,813 7:;~a9 76,995
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l-C~2-Ci02 s\'l'f'lJES, SPECLU. FIXR.A.-"1
2: ---------!lll.l!:c:y T07AL
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:-----OI&JECT Ttn'1.l.
I '">-OOl-(Wl 0'l'I:I.ElI .tUElI'SE
~----OI!l..tEC't '!'O:rAl.
·------DtJ'T TOUt.
1'7 401 efrY ~.1.GtlI
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l-aO"~02 nLAAI!S. nI~ I!au-us
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2.------O'~ 7O'TAL
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51.0' 1-1E. O·~ " " !iol.09 HE.OO " " 4"1(.57 6561.[:'0 l!~2 " U .. ~.51 65&7.(,0 In.:: " 51.!1t.U. '",OIJ.CO .15 " 51114.1.1. &OOtl. 00 I: 5 " 12,)O.N' ''!>OC.OO 12SIl " &J5C.OO ,~o.eo 12'S':} " .lEU . .l. 551"'.0:) 1.n"i.~z
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AI( ACTUAL IUOCO
(mNOI1\Ja( ClT(GCIIIY ~ 1981-88 .9IfH-at
hle"fl' 1M W., •• 51" 38.Ul 50.986 f'''~", ...... ttu '299 12,llS 15.900
Op.,.t t~ b"~I' 5J9, tl,'111!1 18.000
U(H 1\1 •• 54" •• tCS 10,000 ,,,.f •• ,,",1 s,,,,,t,, .. 559, ... 0 (011,,..,.t 56" 1,001 0 T" .... ,.,.", .... 51" 13.565 11.000 _."t". end N" .. tnlnat 519, .S 0
fltICl.,I.taul 59" n.l00 U' ,000
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City Of Sunnyvale
!'P(NIlI1\Ja( !oIIR!,"!(T
O('AR"'(NT/ORCN, .\IMII[~I (fty c ..... n • J01
ACTUAL !,TIMAT[D 019"'10 1989.99 ("(NOI,".( INC"III(NT, •
1~·)1·88 1988-8, --T-"--1 ) 4 ~ , iQ-'iC.
2l,410
5.117
11.625
7.097
68'
310
6. to]
m
11,186
66,889
4',19'
11.105
Z2,484
12.1500
800
lIO
1l.461 ",
le.416
116,312
22,470
6,OJl
22.,,0
11,].)4
'00
13,500
300
78,351
(C·.
,",0,5&
18.''51 78.l51
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8,'500
86,351
ll,O()/)
18.000
100,851
n ::;
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40.410
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lOO
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REPORT
CI1Y
CLERK
o
THE HONORABLE CITY COUNCIL
Palo Alto, California
~TTACHMENl I
BUDG-, r (~G-92
Kay 29, 1990
Attention: Finance and Public Works coamittee
Subject: Community Relations/Public Information Officer Responsi
bilities
Dear council Members:
At the May 11. 1~90~ Finance and Public works committee hearing of
the city Clerk budget, I was directe~ to report back at the Budget
wrap-up 'With information on 1) 'What non-policy public information/"
community relations rol~s existed in other communities; 2) City
Clerk's responsibilities associated with community relations; and
3} a proposal for expanding a comDIUl'1ity relations role in Palo
Alto.
CURRENT ACTIVITIES
The City Clerk's Office provides tbe following community relations
activities: 1] plans special events, e.g4* state ~of the City
AMress: 2) acts as Public Information Officer In emergency
situations; 3} prepares press releases related to council actions
and litigation and maintains qood relations with the media; 4)
prepares brochUres such as ·your City Welcomes You·, initiative and
other election pamphlets; 5J provides public access to council's
actions throuqh computer programs and currently implementing a
.icrofll. program for historical, vital and permanent records~ 6)
provides information and input for ~ablecastinq notices; 7}
provides tours of Mayor's Office and Chambers which include mock
Council meetings; S) coordinates inforaati~ for cablecasting and
broadcasting of Council meetings: 9) prepares correspondence for
Mayor arzd City Council: ~O) participates in community
o-rqaniz.ations. Palo Alto Historical Association and Lea~ers'hip Falo
Alto; and 11) coordinates public information officer training for
appropriate internal staff~
Each department under the City Man3qer's responsibility provides
acme fOrD of public information. Press releases are prepared by
various departments as appropriate. SOCial and COmJlll;\Jnity services
bas the res~sibility for providing information concerning
recreation and cultural opportunities. preparing CitySCape~ a
newsletter which is distribUted quarterly. and m __ ~_ Breeze~ an
internal employee-s' newsletter~ Planning Department prepares
numerous brochures on loning i5sues~
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page Two
·SSIGPUoJEtIT
I have contacted tour cities, CUpertino~ visalia. Mountain View
and Sunnyvale. A Public Information Officer in Bost cities is
defined in t.erms of safety, i~ e., Police and Fire.. This
definition is appropriate as the City Clerk is designated as the
Public Information Officer in the Emergency Plana Both the Police
and Fire Departments have staff trained and designated as Public
Information Officers to handle: the day-to-C!ay activities. The
cities' staffs felt the appropriate title for the activity I
described was ·community relations~· Attached are materials from
the various cities.
After reviewing the lIIaterials froll the cities., I believe the
community relations activities of the city Clerk's Office could be
expande<.3 to provide the tollo'Wing: l} enl'lance the ·Your City
Welcomes You Brocbure-to include information that ~ould be useful
to new residents such as a master list of available city
publications and broch·ures, information on schools and make the
brochure available through the Chamber of commerce, Board of
Realtors , and Palo Alto ll,nified School District: 2) provide
special programs at. the schools regardinq voter participation,.
access to government and other general issues; 3J coordinate wIth
Into~ation Resources to increase cable usage,. e.q.,. airing the
boards/commissions' orientation sessions; 4) prepare more press
releases on issues the Cou·ncil want.s the public to be aware of and
make releases available to neighborhood or9anizations and the
Chamber of Commerce. These activities would provide an initial
focus and once the enhancements are establisbed, I could better
provide oth~~ areas that might be appropriate for expansion.
STAFF IMPACT
The city Clerk's Office voluntarily cut a baIt-time position from
the budget during FY 1989-90. I believe in order to accomplish
the additional ~orkload and have an effective community relations
activity, additional staff would be necessary to coordinate the
etforts. I do believe some assistance could also be obtained
through the use of volunteers. The approlCiJllate cost of a half-time
position" including salary and benefits,. computer and workstation,
supplies and advertising totals approximately $42 .. 0'0,0.
Respectfolly submitted,
....J-~J~7~
GLORIA L. Y~ U
city Clerk
Att.achments
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~ CITY OF Cl:PE~ nNO 0
ACTIYIl'f O£SCIUPTION. COMMENTS AJ<I) OBJECTIYES ,,.,.'990
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CITY OF Cr.;'EIl TlNO
r'" ACTIVITY~UCIU'TlOII. COM7oaNTS AN1~/aJ£CTlVES
1989-90
Ib1c Plan:
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o CITY OF Cl:PER TIN?
ACTIVITY DESCIlIPTION. COMMENTS AND OBJ~CTIVES
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City of Sunnyvale ______ ---<n, _______ -!r:,-~ ______ _
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MROOUCTION
Most citizens, el~ted offt·dol'.s and pblic odmini"strators woutd ogree loot $Ome type
of comm\city participation .hou'd be ltOCOUfoged ot 011 fevers of the goverM"lenf~ The
chon~J then. is '0 find W<JYS to ensure that community parHdpoHon efforts (lfe
productive. credibTe .and meaningfvf.
Local' Slovernmenf. the go .... ernment dosesf '0 the-peopTe. has 1he disH-net odvon.toge of
reoplng She benefHs of effeoctive community partieipation. 8)' virtue 01 its sfruc:tur!,
local government is the most OCCHStble and most visibfe Te .... et in. responding '0 thos~
focton which ef)CJ')I..H'"oge commUf"lity participation..
Cities, like Sunnyvale, have 0 unique opportt.nity and obligation Jo ensure thot commu"";;:ty
portidpotioo is welcomed and a posifive force in the gove(nmel'1tal pt'"ocess.
The Community ?ortk:ipat~ SubelemenJ serves as the City of Sur'1nyvote"s bfvepr!n,t
in developing and impTementing both s11or' and Song ferm gools fO(" inH1ot~ng and
responding to community participation efforfs. The documenf is hosed on the premise
thaf the roTe of gove.rnmem is not al'ways one of leod"ing .c;omm~ty portklpa,Hon
octiYities, but insteod providing: en environment that is coodvcive '0 change and
respGnSille to citizen inllolvement.
MAJOR FINDlNGS
The major findings of the sOOelement inctudi~ goofs, policies and action s',olemen:ts
are summortzed t""oug.'-o\J~ the ned few pages. More cfeloiled Wormot'ion is provided
~n the lui r oocvment ..
l-Cistori.col P.erspecfive
The City of Sunnyvale has a sTrong Iradi:tiOl"l of supporting community portk1poHon 0I"Kf
citizen activism. ~ 1'he Ory has ~ -o .... er the $ost 30 years, .so ho.s the t)"~J
level and issues i.'l"'IpOCting: c:omrnunjtl p:r1~ipCIHon.. Citizen boards O"'Id commissions
dote bode: to the early J mIl.. COITYMl.n1fy porfM:';potion eff'-H'1.s were 'Wwotved ~n.
lovnchjng several signrrK:O"l1 community facilities in and around' Sunnyvofe including
neigl1bcx'hood parks, fire sfatiOl'lS, '!Ii COfTV1U.I'\ify cot!ege, f'lospjtof, and a furl servi.ce
commUN tl .center.
En &he J 910'.1, grass roo1'.s c.-gc¥liza.tkwls took a more oc:tjlle roTe in the community and
the City initiated a community participation effort entitf.ed "Ne.... Directions for
Sunn )'VoTe".
In me I ~ c:ommlJl'llty pcrticipatw", focuseod 01'1 is.sves such as energ.y conservat"K>n,
heritage pre.serYQt~ chLld core, oncf curbside r-ecyding. In I ~' .. S",n,yvale was
awcrded the AJ{ America Cit)' GWm'd;n recognjt~ of its ovtstoodi~ citizen porticipa.ttor.
efforts.
The City continued its commitmenJ by fundi~ Q fvn comprehensl"ve community teJat~Ol1S
p"ogrOlTl witn responstbitities in media rerations. pubric Wor-mGt~ community education
ond II'Ofunteerism..
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o City of Sunnyvale o
CommOf\ity-W""KJe Characteristics Affeding Community Portkipotion
In the last 10 yeon, the 5.nlyvole "ommunity has experienceo many of the demog<aphic
trends whlch have been. eommcn to communit;es 1lvCKJghoot tl-le nof~ These treMs
could have on impoc:' on ,he type of is..wes end level of commvnify partidpotion tho·'
the City lII!~jencel in the fv1'vfe.
The Soonyvole popule!;"" is gelting older. The older oault population (65 yeo1"5 of oge
<nd older) has tripled since J 966.
Today, 15'% of the City".s 9QpUlotion is composed of minot"ities compared 10 18% in
"79~ Hispanics c:rtd ASfors are the fwo ftrgesf etMk groups in the community.. Over
the losr 10 )leas, there has been a 243% increase in the Asian popv'aHoo -mostIy as
o' resvl't o.f tke in,flux: of lnc:fcr.Chinese refugees.
Family demogrophjcs slv:Jw 'ha' tne median income tor c SumyvaTe family is $'26 ,662',
hIgher than both the County and national' overages. Svmyvale has Q higher pe:rc:en,toge
of 'NOI'"King motf'lers than the notional averoge and 5 t % of '''e od'vH population have
offended some coMege.
The pf'lysicof trend's in the-community can elso be viewed os crifj.cal focfors in i..,iruendng
community par1i<:ipotion.. Loss o.f neighborhood school sires; furure trends to'Moras
muHi-fomily dwerlings; and' the vasf number of mobil~ home par'ks in the communify
may suggest that the City wiU have to be more Gggf"es.sive in irWtjQting and moin'oirting
CDl"l1ocfs ... i1h nejghbor~ grOUPS; homeowners ossod·a,tKlnsj and -COmmvni"ty-oosed
organizotions in enc:OI.P.'"oging community portkipotk>n..
Tkere otso st~1I may be CI historicot perception of isoTotion 0""Id' ioequ4t~e.s 00 the part
of .residents who five both in the northem end eos1em port of ,he communIty~
Community EdJcoti-oo
The City 1'las taken odvaltoge of a \/Q"iety of tecflnjques 10 ensure thot its citizens
CK'e informed' and e~ to Cif:r poticies, octi.oos and decisiOf'Hnoldng.
The press NS been one of the most effective Joots used by the City in pro .... iding pubfic
informoti-on.. Both the Son ~ Mercury News and tne Peninsvto Times TribuneNolley
Joomal have ossig."led beat reporten '0 C"Cver City J-Iorl. 'In addit~ the City uses
p<lid advertisemen.ts in JocaI' newspapers to pubricize-pvbric meet~ and Council oct~ns.
Both regionof end national' pubUcQtions have ol'so been used in highrighling City pr09f"O'ms
ond services..
1n the Jast yeor, the City. with the \JSe of ,,'{)tunfeers. has arso token odvanfoge of lhe
toeal' coble cf10rvleT in providinq a mor.fhly community Clffairs prOC1f'om~ Addi!ionot
chc:Jr'neTs dedicated to community ClCCe'U programming may orso hove '0 be considered
in developing a long term, socc:e-s.sfuf CQbre public CJCce-ss program.
As a part of its c:onvnunity relations program, tf-..e City produces over 50 community
edJc-at~ pvbfications on City sefvtces ond programs 'nd~ng on -Annuot Report"
moiled to each etty resi denr.
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The Cif)" l'Ias also begun Jo wortc ck>ser with Iocot school d'isfr'icls 1n expfOorlng joii\t
programs 0t"I ways k> expose stvdenfs to the t'lner work;ng of $0<:01 gayer nrnen,f.
Commvn.ity involvemer4 has to1cen on mOfly forms ill Sunnyvale ranging fro'n
pubt1c/privofe P<Jrtnerships '0 s~rvlng on a bo.xd or commission to CJ'1 individuaT citizen
voTunfe-ering time in providing Q City ser'lfice.
In 1981, the Council esfablished a cimfral Vorun,feer OfrloCe' 10 serve as a focal poin.t
for voluntary citizen pacHcipoHon ocft'li1tes. Eocl'l year .. Sul"VlyvoTe residents Yotu-n,lee.
ov~ 20.,000 ~ in supporting City programs cod .servkes.
Oa'i:n~ bock Jo Ihe early I ms., tke mosT consisfent form of vofun'eertsfn has been
e#en' ,tv~ the City's boards and COfT'ImIssions program -0 critical Fink in the
City's teg:islati~'pof1cym~'rlQ process...
~urr~Uy 87 cil'izens serve on City boards and ~nmiss'ons odvisir.g the CounciJ in key
porq areas.. I,Tlproved' eity efforfs are neederi in iocreJsing repre:s.en,laHon of 011
~lors <.Joof the City.
Tflere 0150 has been on increase 'in "pr-iYOfe seC,"1X 'involvement in. 1he communal. Since
'97.\. the Ci1y has confracted with the Sunnyvale Chamber of Commerce for-various
pubfic tnformafi-on and' promot!onal servi~s incl'Jding 5Vpp()("t~ng Q con"en'~on and visHors
b..x-eou progo:-am. The Chom~ has oJ'so j)4'.J .... ided f.eode.ship in areas such as energ".
tr anspor'ol ion end' houstng.
As t:he etecfJ"onics 'ird.t!'r)" has matured, there MS been G"l lncre~...e 1n eorporaft.' giving .
• :)Jthough 'SonJa CkJra Coun1y corporlJHons ore "illerI be:O.,., 1he nafK:mof overoge tn
corporafe giving, of the l4 companies Iocafed within ~ City .... ith over 1 .. 000 e'Tlployoees,
:line hove octrve corporafe ~ving programs.
en r'!"ce .... t ~ors, oc:ti'Je privafe secJor suppor' has been evident il'l. areas svch as <:hil~
·~ore .. housing, hozurdous mater~als and co--sporlsorship of comm~ty evenfs..
CorTU'TltJ\""\itt Ac<:.ess to City PersOfV"Ief and Services
The roremost Job of governrnenf 'is '0 provide quarif)' services '0 ifs residenfs... The
fype and fhe manner 1n whicn ~se services ore provided covfd serve Jo stimulate
co ",vnun"Jty por1icipat~
The City has. tried" Jo moinfain CI wen trained. informed 'Mork force reflective of ihe
c::ommurJJy~ Currently 50% of City ef?lpfoyees reside in SumyvoTe. Srnce 1 971. the
City has operofed Old f\...qly $'Ioffed 0 cittzen InformatHJ"l Center of Cit)' Hal'! whkh
averages ]2 phone cons ood' 51 visi10rs e-odl doy.
Normol' hours of operation for mas!' Ot)' offKes ts froln 8:00 a..m. to s..~ p.m .. , Monday
ffvough F rk$oy wi1h edended f'lov.rs mojn!ained for 1cey elf), operations such as Pubt7c
Sofe'y, f~ lhory and the Community Cen1er. Wifh the eKcepfion of the Paten"
Clearinghouse .. most residents ore in dose Pf"oK.iml"fy to netghborhood City focitjties.,
pot""t.cs. and programs.. The City Han Inlormatf.an Cenler. Community Center and Public
Sorefy Communications Cen!e..r orC!' occessibfe 'I> members of &ne deaf comml)f\jty wi'h
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o City of Sunnyvale o
inafoflatior'lo 01 a TOO un-il. Foreign Ionquoge (l'!;5istonc~ i,. also a .... l)iT('!hTP.' ot thP UhrJfv.
PubUc Selel, and Cjl, lioN.
M~S/'N are in p'oce in every CiTy deparlm~nr '0 respond OS prompUt os. pos'ij'hr~ '0 citizen complQiflfs or reqvesfs ror inJPrmotiOrl regarding City .services or PfOl¥om'i.
C~tr Id'entih
Coml'Tl\..lOity porti·dpct~ con be bofsTered by positive community kJen1jtJ'~ In recel"1~
year". Sumyvole·5 community iden·rify "05 been sfrengthened by ifs emergence os she
center of the .... orkrs etectronics noosfry. The increos'fng number o.f Q#"InUa,t cammun,ity
wide ellen!s a:s ·..-ell as community I'ecogl:1'tb'l of citizen and Cily rnonage;nenf
ochievements hove o!so helped 10 shope 1M: City's Kientity both on the Jacot O<ld OClt~1
"''''' Is.
COALS AI'D ro..ICES·
Goo·1 1.2A. To-ho .... e a cOlOmvn'it, in which cTtizens ore informed about klCo! is<;IJ"' ..
and hav'e access to C;'fy servtces and pt'I'SOf"I('IIet
1.M.I.
1.2"'.2
1.1A.3
Encourage compre'P1ensi've media coverage of Ci·ty octio.1s, programs
elnd ded s tons.
Pvbfis1l end dis-trib..rTe informoHon regor-.:fing 01.1 prograrns and
services. City Council oc1ions -ond patey issues.
Ensure rhot an citizens hove .access to Cit,. persorme1, potiey mc:'-er.s
ood services.
Coot 1.28. Achieve 0 comml..Jl'\l-'1 in wt1ich ciitizens ore activefy in ..... olved in inHJencirtg
poricy d'eci-siorls. partk-ipoting in Cify Pf"ogram~ specio,T proIech and eV'e-:.ts...
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P10n Jot ~ en(:0IK<lge crtizen lnvo"'emenJ' in City pr09f"ofns <:If'"Id
~es.
Provide ~ erwirorll':'lef1r wrlich foslers 0 sense-eX positive ~enfTty
on the pott of citizens and 510ft ..
A detailed fist 01 ocfion sJ.afements is ovailcble on page 53 •
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Gener.l Government Camounit1 Re1.tfons (ie-ner .. '
PROGRAM PU RPOS£,
Provide for t~e CHI'S CDm\Jnity R.llt!oos .nd public Ioformation so is to
ensure open al,'enues of cDftIItUnicatiOD with tfte cltfzens ,,,d I'\.edh.
1988-89 SERVICE LEVEL MEASURES,
• F.cl1lt.te t~e production of .pproxf.ate1, 10 special events ineluding street
fiire .. Ule (it, ,'eRic .. tl'Ie Mvisot".'f Board and Commlssi"ons dinner i~d media
roundtable_
o Prepare apprexi~at!l, 5 promotional materials en t~e (;tJ iDcludfng I biannual
report (distrlbutinn 2,000). I redevelopment brochure (300) and the Citl
c.lendar {ll.OCOl_
o Prepare the Community Progross Report for distribution i. September 1987_
o Conduct two statistic.lly .alld surveys {telephone and Oelpbll. fo.01.i.g more
than seo cltizeRs wit~11 the community and provide the res,lts t. Council_
o [ncour.ge quality conmunic.tion between Cltl .ffl:i.,s and the medii and City
personnel and the citizens on I cootinuous basis_ TUs wul<t Include dalll
contact wiU t~e Times-Delta. Advance Register ind -..eekly ~ontact wiU other
meaf. representatlYes_
1988-89 SPECifiC PROGRAM OBJ£CTIV£S,
C Research i.nd 'prepare tfle Publ it lRforeiltfon Officers section Df the City#s
£""'9onc1 Plan by October of 1988_
o Oe •• lop • comprehensl.e 'Is.lf •• lstorlc.1 site pro~r.m by September of 1988_
• Res •• rc~ .nd eY.l.ato tho .so of Dest-T9P Publishing withi. the tlt1 _
_________ ---'tlTY OF USAUA, CALIFORliIA ____________ _
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THE HONORABLE CI1''i COUNCIL
Palo Alto. California
ATIACIKU E
Revised 12/19j19
Retired E~plQyees Health Plan -Rate Adjustments
Attentiont Finance. Public Works committee
Members or t~e councIl:
'l'his report. recotnJ.l.ends rat.e alljustlitlents ["or the Retired Employees'
lIealth Plan. 'l'be city has followed a practice of adjustin<J plan
rates every tva to three years since the Retired City E.plcyees
Health Plan 'Was establisheCl in 191). An adjustment was last
approved July 1, 1986.
Background
I"n 1973 t.he city began offering medical coverage to retireeS
eJDployees througb the RetireeS Employees' Health Plan. The coverage
offered 'Was ailllliar to the active employee plan. Charges "'ere
tully paiel by the retiree, "Ith the 1>1111"9 rate based on the
averaqe unit cost&
In July of 1978, the City beqan to directly subsHize retired
employee medical costs through a reimbursement plan under which up
to $20 per ~th in premium costs were reimbursed~ Preaium costs
vere reimbursed for the City Plan or any other medIcal plan
subscribed to by the retireea This $20 maximum reimburse.ent was
equal t.o the unit cost charges for single-party coverage under the
Retired Employees' Health Plan. Subsequently, in 1980, 1982, 1984,
and 1986, the maximum reimbursement amount was increased again to
offset the aonthly single-party charges for Retired Employee Health
Plan coverage.
In summary, the city has offered a Retired ~ployee's Health Plan
.ince 197) which is voluntarily subscribed to at rates which are
equal to the average unit cost for all parties covered, both active
and retired employees. Since 1978, the City has also offere~ a
rel~rse~ent plan to retired employees under ~bich a ·portion of
the premIum costs for City coverage or outside coverage may be
reimbursed. The amount ot tbe reim~rsement bistorically bas been
P"qe 'l'Wo
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equal to the coat of .ingle-party coverage under the Clty Plan.
Retired •• ploy •••• ~.v.r, are fr •• to arrange ~or any coverage
and still take advantage of the pre.tum reImbursement.
Pr9P?.d Rote strQCtyre. Effectiye AP-rll •. 19'0
The proposed rate structure has been developed by Y~ed s. James ,
Co.pany. the City's health plan consult~nt. based upon an analysis
of cost data ror the past three and three-quarter plan years
(October 1... 1985 through June 30, 1999).. Exhibit I: reflects
propoaed rates based upon combined active eDlployee and retiree
experience.
Coat data bas been trended forward to project the cost of future
claims., based upon ill coabinatlon of the Clty'. past paid claims
experIence and the natlonal aedieal care annual i~fl.tlonary
tact.or, which 1& currently averaginq around 23'. Thill metbod
projects a paid clarll increa,se Cor t.he u'pcoDIill9 year a1:
.pproxl~ately 10'.
As Indicate~ in Exhibit I. ~he averaqe composIte monthly cost uslnq
combined rates for actIVit .aploysss and retIrees 1s $Hll.39 for
employee coverage. This represents an increase of $ll.]~ over the
$110 current rate.. ¥blcb bas been in effect aiOOl 19". The
incremental cost for one dependent increasea from. the current
$91.35 to the propose~ $166.79 and the additional coot Cor two or
.or. dependents incr.aa.s froll $149. SIS to $374.84.. Thi. represents
a 21.5' (or an averaqe 8.'\ per year) increase tor single-party
coverage and a 54.1\ (or an averag_ 15.5\ per y.ar) and 60.1\ (or
an average 17.0' per year) increase for dependent coverage for one
dependent and two or more dependents, respectively. EXhibit II
compares current and proposed City Health Plan rates with current
rates tor various plans included under the Public Eaployees Medical
and Hospital Care Act. ThIs comparIson indicates proposed City
Health Plan rates to be "ell "ithin the range of the fee-for
servIce plans (Indicated as PPO's) included und~r PERS.
Medicare Supplement
Fred S. Ja.es has recommended Medicare Supplement Plan rates of
$94 for single-party and $188 for two-party coverage. A .eparate
rate for ~.tlr •• with Medicare coveraq. was establisbed In 1986 in
reaponae t.o requests from the retIree 9 roup. This rate was
established initially at $72 for single-party coverage, "lth an
additional $73 or a total of $14S for two-party coverage.
fbi. rate "as based on then prevailing charges for other supplement
plans. With a total of only 79 retirees and eligible dependents
with Medicare supplement covera~e, it bas not been possible to
•• tabllsh a rate based on experience.
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Thererore. the Jam •• reeoamen4atlon ot $94 ~or ainqle-party and
$1.. for two-party coverege :for the MecUear. Suppl ... nt Plan Is
ba •• d on ineuranee •• nual rat •• and for.u.l •• tor .I.llar plana ..
Exhlbit. III compare. current and: proposed City Plan Medicare
Suppl_ent rates with .iailar rates for PERS plans. Aqain. the
propoaed city Plan rates co.pare favorably.
Medicare Reimbursement
Under the Madicare Catastrophic coverage Act of 1988 .. Medicare
Supplement plans must either reimburse or improve their ~lans to
COIIpensate for overlapping coverage.. In accordance 'With thi.s
requirement. the Health Care Finance Ad.lnl&tration (HCFA) of the
re"'.ral qovernment has deteralnecli that the national. actuarial value
Qf tb. ".~lcar. Part A benetits. under the Medicare catastrophic
A~t for 1989, 1. $65~ sa •• d upon the calculations .a~e by Fred s~
Ja.ea • co.pany. the city'. cost for tbi. refund viii total $S,1)5.
This figure is based upon 59 Kedlcare-eliqibl. retirees or dIsabled
.. ploye •• and an additIonal 20 eligible dependents. for a total of
79 beneficiaries eligible for a re~und.
coBBA Rate structure
Additionally. the premium equivalency rate structure which ~e are
proposing 'Would affect the rates charqed: for federally mandated
continuation of benefits under COBRA. Tbis would apply to
ter.lnated •• ployee. andfor dependents who are no longer elIgible
for coverage under the CIty'. Health Plan for actIve or retired
.. ployeea. The new COBRA .edical and dental rates are based upon
the premium equivalency rates plus a 2' admInIstrative fee. The
COBRA rate structure which ipcludes new rates for the City's health
and dental plans, effective March 1, 1990, is shown in Exhibit Y.
Recommendations
staff recommends the 'ollo~inq rate increases in the Retired City
Employees' Health Plan A, Basic Plan and Plan 8, Medicare
9upple.ent for tho.e •• ploy... enrolled in the Retire4 City
Eaployeea ' aealth Plan, effective April 1, 1990 as lIsted below.
Statf 6.1&0 recommends approval of tbe $65 refund to tho •• retirees
and their elIgible dependents covere~ by Medicare Part A.
Additionally, .taff recommends that COBRA rates for .edical and
dental be Increased in accordance with the new premIum equivalency
rat ... plus the allowable H adllinistraUve fee as set forth in
Exhibit I and Exhibit IV.
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Plan A -Retired City ,aploy.el-' H.a1tb plan
Single Party
With 1 Dependent
With 2 or More Depgndents
CUrrent
Monthly BAte
$110
$20>0
$260
'100 8 -Medicare Supplement Plan (City Plon)
slnc;lle part.y
wi til 1 Dependent
current
Mooth) y B'l;a
$72
$14S
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Propose'"
Monthly Rote
$141
$l08
$415
proposed
Monthly Rote
$ 94
$108
staff also recommends t.hat the aaxillull .edical plan premiull
rd~rs ..... nt for quallfle<l reUre<l city employees enrolled in
alternative plans be Incre •• e<l from tile current aonthly level of
$110 to $141 per month.
Personnel Services
.~~~u,el Services
WilliAm Zaner
City Manaqer
Attachments
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Employee Only
Employee + 1 Dependent
Employee + 2 Dependents
Employee
.. 1 Dependent
+ 2 Depen~en\S
mx OF PALO ALTO
Cgwbiaed ActI!e ODd Rc!jree Med!q! Rates
10fl189 • IMm
Fullr Inmred Eouiwlcll!i
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ENBQLLMENi ACOVE &: RIWREE BAlE
305
265
210
EtlJl.QLu.fENJ
853
265
2!0
COBRA
BASE RATE
AC'QVE &: RETIREE
5141.39
166.79
274.84
$141.39
308,18
416,23
lNa.ut>lNO 2~
ADMIMmATJON fEE
S144.28
170,13
280.34
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NOle: These ra'es do no' Inelude AdseIV', S6.48 pet retit.e medieal eheclc.
OMQIZ.S5I.1It.1
Jar,oes
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E.pJoy •• EMploy •• Z-ploy ••
PloM'S Only +1 Dep 2+ Dep
MO'S
"y PacIfic S118.n $2)7.16 tlo~.21
Foundation Health Plan 125.26 249.26 H8.19
e •• l. H.altb Plan 1U.26 H7.14 lOS.8]
H.alt.h Plan of " •• ricoll 115.73-224.12 as.po
B •• l"h IIet Ill.31 240.30 350.36
•• l •• r .. orth 104.1.5-20a.Z4. 278 .. 47
Lltevlolard J.l7.~g 254.40 .l44.40
.... x1care 113.0] H4.as 320.61
".It.car. 1U." 2)7.n )1S.00
PPO'S
CtllHornia Firefight.er. 157.52 )04.40 401. :ll
P.O.R.A.C. 154.66 213.15 383.62
PERS-CARE 175.00 330.00 441.0'0
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CPA Plan (N." Rat .. ) 141.00 )0'.00 H6.0t)
CPA Plan (Current hte_) 110.00 201l.0tI 1611.00
J Y ... r , Incr •••• CPA Plan 21.2\ S4.0\ 60.0\
AY.~.9. Annual lnee •••• I.n n.S\ 17.0l
CPA ~.l.er Plan (7"" 101.70 203.40 271.17
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COMPARISON OF MOIn'ULl IlEDlCARE SUPPLEMENT ItATES
KOyEltBER un
lIMO'S
Bay PacHi"
Foundation Health Plan
aeals Healtb Plan
11 •• lt.t. PIal) or luRerica
He.lth Ket.
Lifeguard
,.axlcere
Takecare
pro's
california Firerighters
P.O.R.A.C.
PERS-CARE
CPA Plan (New Rates)
CPA Plan (current Rates)
) Ye.r \ Incr •••• CPA Plan
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suppl ••• nt
88.00
89.91
18.00
70.0J
10.11
62.17
101. 95
93.99
lOC.H
91.19
90.87
111.0-0
9C.0-0
72.00
30.6\
9.5\
T'II'o-P.rty
Suppl ... nt.
176.00
119.82
116.00
140.06
IG7.1:1
124.74
196.80
187.99
212.93
170.63
181.74
220.00
U8.00
145.00
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Employee + 1 Depell4knl
Employee + 2 Dependents
Employee
+ 1 Dependem
+:1 ~pendenu
c:rrx Of PALO ALTO
Fultr Irpun;d F.qp~"
ENBO!.t.MEtC[
2:50
222
417
ENROLLMENT
839
222
417
S:OBBA
BASE RATE
322.08
24.4<1
40.27
Note: These rate. dQ nQt include Adserla S6,48 per tetiree modi~1 check.
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46.52
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ADM!N!SIBADON FEE
S~20
24.93
41.08
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BENEFIT PLAN MONTHLY RATES
HEALTH PLANS
Single party
Single party .. 1 dependerl
Single party .. 2 or more dependenls
DENTAL PLAN
5rIgIe party
Single party of-1 depencIenI
Single party of-:2 or 1110<8 0ependenIs
VISION CARE PLAN
Single party
SO'lgJe party .. 1 or more depen<Ienls
Cdy Plan
$144.211
314.41
424.62
$22.52
47.45
63.60
$ 2.70
8.06
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$103.73
207.47
277.31
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RmAII SERVICES RfSOORCE AllOCATION PROCESS
Recomendat f 0(15
Horc~ 29, 1990
MUICAN RED CROSS • T~is funding request will provide single parents. bot'
~t~er$ and fit~ers. with an array of counstling services limed at c~~ld abuse
,prevention. Ap9rOxilnatel, 22 single parents and )9 children served hi this
progron reside fl Pal. Alto.
Last Year's Funding
$9,555
Staff Recommendation
$10,500
CAS~ SAY -funding would go for support of thefr direct service of providing
sbort-term residential stays for troubltd youth. Services 10clude counseling~
case lIanagement and fol1~w-up. tligible yout>l must 'have run away from home. are
homeless or are about to be f<lrced fro" tt1eir bomes. Of the ]50 antiCipated
yout~ served, approximatel, ]5 are Palo Alt& res}dents.
last rear's funding
$5,000
Staff Recommendatio~
$5,100
CA.THOlJC CHARlTlES -The Ombudsman Progrim~s focus is the investigation of
complil"lIIts In long-tera care fatilities and ad ... O(~cy for the Qualit, of care or.
~half <If elders~ Whl~e regionall, complaiJlt cues "'ere up 44%, Palo Alto totals
for the first half of f'1 89-90 were only 3. LiSt year Pilo Alto abuse cases
totalea 16_
T~i$ Tear's leguest
$3.175
lastn Jeat_~n~ funding
$3,500
Staff Recommendation
$3,575 ----
CDHKUIIITY ASSO<;IATlON fOR 11!f RETIJID£D • Funding .. ill support re""tion.'
acthities on I dan, basis year round for a l1i.imurn !tIf 40 development,a,11y
disabled c~ildreq and adolescents 'Who have severe njladaptive behaviors. The
focus is ~n bena~ior ~anagement and social adjustment~ Funding also supports
UH! Pupil Swill Program. Ibis program teaches swimming and provides aquatic
experiences. to 350 disabled people .each year. Finall,. t~e requ€st provides
,Piil:rHal fundicg for the Communlt, Education and Prevention Program. The
objective of.t~is ,Program is ta pr~;de a minimum of ]000 people ~t~ e~ucation
regarding disabilities~ to l~a~ out JS i~fant <ar seats to ]o~·inc~~e famllfes.
and to pro~ide 500 school c~ildren ~th presentations on dlsabilit, awar~ness.
Last Tear~s fundi~3
$30,000
Rllf. Jleconnendatiot)
$31.000
C!!IO!U!lITI WEAlTW AWMENE~S COUNCil· Fur.dir,g will support 80 Palo Alto ",sidents
referred by tfle Palo Alto Police Department for drug aW'ireness. c1ilsses and
counse1fn9~
r~lS Tear's Request
$4,200
Staff Re<ommendotlon
$2,987 ---
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U tQl!IDA -These funds ire beIng requested for the purchase of 4100 .e.ls at
Ipproximate', $1.30 per neal. Federal subsidies do ~at cover the full cost of
the program.
J)fs Year~s Bequest
$5,500
Last YeaT~s Funding
$4,800
Staff Recommendation
$5,500
I1DP[NINSUlA SUPPORT NETWORK -funding will pro,lde 10 short-ters 'bednights'
for Pl10 Alto residents who aTe yictflRs of spousal abuse. I! will also provide
restrl'Bi~g orders for 10 resf~ents. clinical counseli~g for 30 residents, lOa
long-term beanigbts (or 8 residents~ and education programs around the issue of
prevention of domestic violence to S,OOO resfdents.
Tlis Tear~s Request
$20,255
last Tear's funding
$19,300
'ALO ALTO APOlESC~l SERVICES -(itJ funding will pro,ide indiyidull and family
counseling to 36S youths and group counseling to 135 students. 85~ Qf clie~ts
seen for 6 or more sessions w1ll rate the counseling ~elpf~l to very ~elpf~l cn
the follow-up sUTvey. Additiona"J, PAASC will paTticipat. I. 177 family Lif.
chsses. -.
These p~ogr~s will take ~lace It Jane tathr~p ~lddTe School and Pilo Alto and
Gunn. High Schoo's.
firs 'ear~s Request
$35,155
la..£L~.ear's funding
$34,465
Staff Recommendation
$35,155
PALO ALTO CQIOIUI(lH CHIL~ CARE -ne ... oni.s are being requested for genera'
ad~iDistrative support and for sub!fd;zed c~ild care_
last Tea .. r~$ fundi~q
$lSl,aS3
Staff Recommendation
$393,000 -
(S263,255 (0< subsii,)
(SI3O,ooO for ad.ioistTation)
'AlO ALTO UNIFIED SCHOOt DISTUCT -TIIi. '(o"",unit, (ounseHog" gran( requos!
~}1 $~pport 6 different prevention and iDter~e"tion components; )} 500 hours
Df communit~ ser~ice wert will be <ornpTeted by distritt students; 2) three free
w15fts to a therapist fer 35 sttlde~ts and their families and ttlree group
counseli~9 series It the secondary school level; 3J participation in and design
of ill c.ompone;t for Red Ribbon ... eek with a ·carry through-Df three prQjects whic.h
are ilitiated d~rlnQ the event; 4) lraim 100 studeRts is peer counselors; 5)
recrwit and traiD $;~ interns to ~rovl~e fndj,)dual and group counseling to lD
st.udents; 6) desi·gn and" implement thre-e staff d"eveTopme:r:lt p-rl>grams aimed at
... ti~g the -affective-Deeds of stude~ts.
This feJr"'s Request
$25,000
.L.!ll-.IIi!'.ar's funding
$20,000
~.~.fJ RecO/TITIendati on
$15.000
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PE!!INSUU AREA INfORMTlOM , REfEllRAl SERVICE -(ontroct provides ~uman services
f.fonnatio~ and referrll services, tenlnt~)andlord coonseli~g and information.
;and 'ilo Alto Medlatfon Tlst force facilitation and coordination.
P~lIRS upects to bondl. Z~O i.fon .. tlon lnd referrol (OIls I. fY 90-91. publi"
S faler-ilgenc1 l!ewsletters.l and dhtribute their DirectDry of Services to 25
&gencie-s.
2SOO talls rega.rding tenant/lilnd1ord issues will be ta\:.eR and medhticn sen'ices
will be provided to 75-100 lodi,idual ,lse5_
T)1s Year's Request
$33,157
list 'ear's Fund1nq
S32,~1
Staff lecommendation
$33.000
SENIOR CQORDIKATING COUNCIL -C;I, fun~ing supports t~e gener.l admi,istration
of the Senior Coordinati'D9 Council. Programs illclude Health and SCKia1 Sen-lees
Senlar {Jay Health .. Senior flome Rtpair. Aetired Senior 'oluntfer Pro9ram, and
Retired Exe'~tfye rolunteers. Objectives by program are as follows:
sOc-ia 1 Sen; ces
J I J. .
Transporta t i on
Sha.red' Housing
Ca s.e JIIIan ageme n t
E~pToyment Services
Hea1tb Services
Health Screenings
IlTITIuniutfons
Health Education
Courses
Home Repair
Home Repair Services
Se~lor Cay Health
Oail, Attendance
Respite Days.
I~ls Iear~s Request
$317.025
8.000 requests
3 1 500 one-way tr'i'ps to 22S indi.iduals
50 !ll.a tc:fl.e s
64 new <:1 fenh
1 .. 100 referrils
2,500 ,isit,
},OaD
] .. 000 indiYiduals attending
12Q new ~omeowners
30 attend'ees
50
Last lear's funding
$302.015
Staft R.c"""",ndatlon
$305,000
MA· Rape Crisis Center. Provides servfces to suual assault rictims and' their
f&milies. Also provides preye~tion programs such is self-defense classes a~d
ckild assa~lt pre~entiQn pr~sentatlo~s i8 ~hoois.
lISt year 152 Pll0 Alt" residents were served through this program. Tt1e
projectloo for FY 90/91 ;s for lOO Joe.l "5.ult ,ioti., to be served_
last Year's Fun.dlnq
$0
Staff RocOilDendation
$3,~
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