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HomeMy WebLinkAbout0328.000I. -_ . ~ ...•.•.. 0. ,. -." ••• ~ -'>: --.. -,-.' .. " ,_. ~ ... ,~ .. ~ June 14. 1990 -. THE HONORABLE CITY COUNCIL Palo Alto, Call!orni~ Rumaa services Aqr ... ent for Fisoal Year l"O-1"~: Penia.ula Are. I~formation an4 Referral Service. Inc. Hember~ of the Council: Council actIon is requested to approve the amendment to the contract for services between the City of Palo Alto and PenInsula Area Information and Referral Service, Inc~ (PAAIRS}. Penl.sula Are. I~formatioD an4 Referral service, Inc. piscal year 1"0-19'1 Agreement The 19"90-1991 contract amendment reflects the $33,0'0'0 fundinq recommended by the Finance and Public Works Committee to the City Council for inclusion in the 1~90-1991 HUman Services contract budget. It also includes $12.000 in Community Development Block Grant {COBG) fulldinq approved by the City Cou'a!Cil at the recommendation of the COBG Citizens' Advisory committee on May 21. 1990. - The proposed contract amendment continues services at the 1989-1990 servIce level as described in Exhibit -A-(Scope of Services)~ Under the aqreement. PAAIRS provides general information and referral regarding communit.y b,uman services. community dispute mediation services and specialized landlord/tenant information" and arranges for r'ental housing dispute mediation services. The latter function is funded through COBG funds and is incorporated in this contract renewal. Proposed contract ChaDqes Changes in the ~tract relate to the new Corporate Name" Term" Compensation. and Program Reports and Records. Palo Alto Area Informat.ion And Referral Services is now peninsula Area InformatIon And Referral Services. compensation has been amended to state that funds committed under the community Development Block Grant proqran are contingent upon the City receiving the intended appropriation from the Oepartment of Housing and Urban Development. The City now requires the contractor to submit program reports quarterly rather than semi-annually. The above changes are part of the attached contract amendment. Changes to the SCope of Services (ExhibIt -A-J relate to minor format CMR:318:' ., • " Paqe Two PAAIRS o o revisions of progra. qoals and objectives. The new Contract Budget (Exhibit -8-) also is attached. Federal 8ssurances required tor the "se of community Development Block Grant funds contin,ue to be in effect. R.~.ncSatloll Staff recommends that the City Council authorize the Mayor to execute the attaChed contract smendment between the City of Palo Alto and Peninsula Area Information and Referral servlces~ Inc. to renew the ~tract for fiscal year 1990-1991. Respectfully submitted. <l;:~~ c_:-~~ices THILTGEN al Community Services CMR:l28:1 ':-"'. - -.. _-. , , , '. " . , I o AllENDMENT NO. 1 TO CONTRACT NO. C(}(}O 6217 BETW};EN THE CITY OF PALO ALTO ANI> PENINSULA AREA INFORMATION AND REFERRAL SERVICES, INC. FOR INFORMATION AND HOUSING SERVICES Fiscal Year 1990-1991 THIS AMENDMENT to Contr-.act No. CC1()'06217 Is JIIade and entered into this _____ day of • 1990, by and between the CITY OF PALO ALTO,. a JDunlcipal corporation of CalIfornia, hereinafter referred to as ·CITY,· and the PENINSULA AREA INFORMATION AND REFERRAL SERVICES,. INC. a nonprofit corporation (Taxpayer Identification Number: 51-0192551), whose address is 3990 ventura court, Palo Alto, CA, 94306,. hereinafter referred to as ·CORPORATION·: R Eel TAL s: WHEREAS, Contract No. COOO6217 was previously entered into between CITY and CORPORATION tor the provision of intormation and referral services related to nonprofit and buman service agencies as well as bousinq issues: and WHEREAS,. both parties desire to renew said agreement for an additional one-year term and to modify the sections set forth below; NOW, THEREFORE.. in consideration of their mutual covenants~ the parties hereto agree as follo~s: SECTiON 1.. Tbe follow-i1l9 paragraphs or Contract No .. C01X)6211 are hereby aAlended to read as follows" as of July 11 1 !if9 i:J: a. Paragraph 4(a). ·Ca) $ptcified Term" ThiS agreement shall commence on July 1~ 1990 and terminate on .June 30., 1-991.. unless sooner terminated as provided herein.- b. Paragraph 5(b). -(b) Compensat.ion.. CITY aqrees to compensate CORPORATION for the full performance of its services under this agreement in a t.otal sum not to exceed Forty-five Thousand Dollars ($45,000,. This sum includes Thirty-three Thousand Dollars ($33.000) in General Fund monies and Twelve Thousand Dollars ($12.00<1) in Community Development Block Grant ,-CDBG-) monies. Funds coJDlli tted under the CDBG program are contingent upon CITY receiving the intended appropriatior. from tbe federal Department of Sousing and Orban Development.- 1 ~ -. • i , . r t I r f I , -. -' : --1. '.'~~ .. >; .. " ___ .-_T '. • . " - .,~:-, '" .~-':r c .,. :~;;:~ ., .. ~ '-',0",;., ~'. _; '''":'''':''/-''·~:l!",~c'~.:~:;;~ .. i~,.:.-,,":-.',~, . .:._:.:.:_'. '~' :"O' ..... _ ...... ";;M .. ..., .... ;.)IIo.~-"';...'lt'.:. .... ""~~.~~, ---::; .. 'l'_,O:-.".. .. __ ~>;;:..'"';.;.."'~~ ":<-"-.... ___ :-..::; ... _~,,~ .. ~~~~~ - o 0 c. Paragraph 1(0). -(a) Quarterly Reports.. CORPORATION c.hall file with CIT~ quarterly activity reports on the fifteenth (15th) day after the close of each three (3) month period, covering-the preceding three (3) months and such other infol"1llation as the PROJEcr MANAGER .ay request. The final quillllrterly report shall cover not only the p~ecedinq three (3) ~onths, but also contract services for the entire year. Each report shall be prepared in the for. agreed upon by the PROJECT MANAGER and CORPORATION. On reasonable notice.. CORPORATION 5hall grant the PROJECT MANAGER access to all CORPORATION records, datal statements I and reports, but excludln<J any confidential records of personnel and cJ ient records vhich tend to identify specific individuals .. - d. Paragraph 19(e}. ·ee) With respect to CORPORATION'S llse of CDBG funds under this agreement.. as federal assurances CORPORATION shall: (1) Comply with the nondiscrimination provision of public law 88-352 (Title VI of the Civil Rights Act of 1964), and the fair housing provision of public law 90-284 (title VIII of the Civil Rights Act of 1968) and Executive Order 11063 as amended by Executive order 12259 with respect to sale, lease or transfer o~ land acquired, cleared or improved with qrant assistance. (2) Comply with the provisior'ls of Section 1091 of the Act which prohibit discriDination. (3) Comply with the Davis-Bacon Federal Labor Standards prOVlSlon with respect to all const~'Cticn contracts in excess of Two Thousand Dollars ($2 .. 0.00). (4) Comply with the requirement of the Flood Disaster Protection Act of 1973 and the National Flood Insurance Act of 1968 applicable to acquisition or construction projects. (S) Comply with the relocation and displacement requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970. (6) Comply with provisions of Executive Order 11246 as amended by Executive Order 12086 on equal empl0:tJrlent opportunities and affirmative action relative to employees and applicants and nonexempt contracts and subcontracts .. 2 . '; , , . > \ - (71 Comply with U CFR Part 3S of the HOD regulations prohibiting the use of lea~-based paint in the construction or rehabilitation of residential structures. (81 Comply with the provisions of 24 CFR 24 which prohibit the utilization ot debarred, suspended, or ineligible contractors or subrecipients. (91 Comply with the uniform administrative requirements and cost principles of 24 eFR Part 85 and OHB circulars A-87 .. A-llO, A-122 and A-128 as they relate to the acceptance and use of federal funds by nonprofit organizations. (10) Comply with the requirements of 24 eFR 85.36 and OMS Circular A-1IO with respect to conflict of interest. Act whiCh activities .. (11) Comply ~ith the provisi~s of the Hatch prohibit the use of federal funds for lobbying (12) Comply with Section 319 of public law 101- 121, the Department of the Interior Appropriation Act {the -Act-J, which generally prohibits recipients of federal ~tracts, grants and loans from using appropriated funds for lobbying the executive or the legislative branches of the ,federal qovernment in connectiOl'l yith a speci£ic ~Jtract, qrant or loan. In compliance with the Act, CORPORATION c:ertifies, to the best of its knowledge and belief", that: Ca) No Federal approprIated funds have been paid or will be paid, by or Gil behalf of CORPORATION, t.o any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of COngress, or an employee of a Member of Congress in connection with tbe awarding! of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative aqreement, ar.d the extension, continuation, renewal, amendment, or modification of any Federal contract, grant. loan, or cooperative agreement: and (b) If any fUnds other than Federal a.ppropriate~ funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency. a Member of Congress. an of;icer or employee of Conqress, or an employee of a Kember of conqress in connection with this Federal contract, qrant, loan or c:ooperat.i.ve agreement, CORPORATION shall complete and submit Standard Form-LLL, ·Oisclosure For. to Report Lobbyinq, -in accordance lIo~ith its Instructions .• 3 L \ , - j I t ! ;';;-" .. "..;-, I 1 i . ,I I -> • , • - o o COG062H attached; SEalON 2, The following: exhibits to Contract No. are hereby aJIIended as of July 1, 1990 by the exhibits hereto and inoorpcrated 1n full by this reference: 11.. Exhibit -A-entitled: -1990-.19!H scope of SerVices-. b. Exhibit -8-entitled -1990-1991 Contract Budget-• SECTIQtl 3. Except as herein provisions of and exhibits and amendments remain In full force and effect. modified, all other to said agreement shall IN WITNESS WHEREOF. the parties hereto have executed this Amendment the day and year first above written. ATTEST: city Clerk APPROVED AS TO FORM: Asst. City Attorney APPROVED: Assistant City Manager Director of Finance Risk Ma!"loaqer APPROVED AS 'l'O CONTENT: Director of Social and Community se~vices Human Services Administrator Attachments: Exhibit -A-: Exhibit -8-,: l<l<5/29j 9 Obdc CITY OF PALO ALTO Mayor Taxpayer Identification No. 51-0192551 Scope of Services Contract Budget 4 • . . -,. t' ~: , .' ....... ,' f -J I . , I I l • , . , o PEMI.B~LA AREA IM?ORHATXOB AND REFERRAL SERVICE, INC. 1"0-1"1 5COPE OF SERVICES 8ERVICES: CORPORATION shall provide Information and Referral Services for residents of Palo Alto by maintaining an up to date list of non~rofit and human service agencies; provide Tenant/Landlord Information and Counselinq. and assist residents ~ho bave either rental housing or neiqbborhood disputes by assessing their needs and referrinq them to the Palo Alto M~di~ticn Tesk For~e vhen apprcpri~t~. GOAI.8 AlII> OBJECTIVES: 1. Provide information and referrals in response to telephone requests .. (Approximately 2,0'00 calls d'uring the year.) 2. Publish five rnter-Aqency Newsletters d-.3ring the year and mail to at least 3S0 community agencies in the Palo Alto area. 3. Host four Roundtable Meetings for agency directors and staff. 4. Produce and dist.ribute a 19'90-1992 Directory of Services to at least 25 agencies in the Palo Alto area .. maintain a supply of directories at the pu,blic 1 ibrary and :mail .. u'pon request~ copies to individ,uals. ~enaftt/Lan41or4 COUD •• linq and Iatoraation services Fun~e4 by CDBG KODles 1. Provide informatiGn about rental housing regulations and practices 8 distribute appropriate literature and discuss available alternatives for dispute resolution. (Approxi2lately 2,00'0 telephone inquiries per year .. ) 2. Increase the visibility of rental housing information program through public service annou'ncelnents on local cable television; advertisements in the Palo Alto Weekly .. the Times Tribune 8 Palo Alto SChool Newsletters and Stanford publications: and through increased speaking engagements. Palo Alto Me4iatioa Services Fun4ed by General Fun4 Monies l~ Provide initial needs assessment .. inform callers as to the mediation process, and accept cases tor mediation. The Mediation Task Force expects to handle bet~een 75 to lOO mediation cases during the term of this agreement • • \ , • I -.... ~ ·······.··.·.~.:':"f·.'.·.·.' "d" , , I I 1 ~ j ! , ! ! , 1 , , I i Page Two PAAIRS EXhibit -A- o o 2. Attend monthly meetings of the Mediation Task Force, and ~aintain communication with the Chairperson Qf the Kedia~ion Task Force and City statf. 3~ Prepare and maintain accurate records regarding each mediation case. SUbmit a monthly .log of assi9ned cases to the xediation Task Force. c. Parti~ipate in mediation training workshop. "' • \ o ••• I.SOLA I~RHATIO. ~ REFERRAL SERVICE, X.C. It,e-l,,l CO.rRAC7 BUDGET Descript.ion Total orqaDl.atioD B\l4get Employee Services $103,113 Professional Services 3 .. 15-0 Technical Services 3,,175 Supplies 415 Equipment 0 -General Expenses 6,472 I'OTALB: $117,540 TOTAL CONTRAC7 BUDGE'I': 1:45.(100 II -' ~FL----·~-- • ' ~ -:-1; _~. , ·-;0, .. ". 'Iii;; -, {:rt¥;~' ..... Contract Budget oeDeraI rYnds CODG Fun~s $29 .. 982 $12.000 325 0 7<>0 0 0 0 0 0 2 .. 15-0 0 ')]IDOD $12,.000 . , .. , • t f f .. .;.._ .... --...-... .