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Home My WebLink AboutORD 56631 0012_20250723_mv30 Ordinance No. 5663 Ordinance of the Council of the City of Palo Alto Amending the Fiscal Year 2026 Municipal Fee Schedule to Add New Fees for the Use of the Council Chambers The Council of the City of Palo Alto ORDAINS as follows: SECTION 1. Findings and Declarations. The City Council finds and declares as follows: A. The City adopted a Council Chamber Use Policy to establish clear guidelines for the use of the Council Chambers, Community Meeting Room, and Flexible Meeting Room (“Council Chambers”). The City will assess a Refundable Cleaning and Damage Deposit of $250.00. B. In addition, users of the Council Chambers may require staff assistance. If so, a $49 attendant fee and a technology assistance fee of $100 per hour per staff member will be charged. C. The fees in this ordinance will help offset the reasonable cost of using City staff. SECTION 2. The Council of the City of Palo Alto amends the Fiscal Year 2026 Municipal Fee Schedule by adopting the new fees for the Use of Council Chambers as set forth in Exhibit “A” and incorporated here by reference. SECTION 3. The fee in this Ordinance is for a specific government service provided directly to the payor that is not provided to those not charged and which does not exceed the reasonable costs to the local government of providing the service or product. Pursuant to Art. XIII C, Section 1(e)(2) of the California Constitution, this fee is not a tax. SECTION 4. The Council finds that this ordinance is not a “project” under CEQA because it has no potential for resulting in either a direct or reasonable foreseeable indirect change in the environment. // // // // // // Docusign Envelope ID: 8C8DED38-EFBB-8098-80D4-67044207C22B 2 0012_20250723_mv30 SECTION 5. This ordinance shall be effective upon adoption as an amendment to the City’s FY26 budget. INTRODUCED: AUGUST 11, 2025 PASSED: SEPTEMBER 8, 2025 AYES: BURT, LAUING, LU, LYTHCOTT-HAIMS, RECKDAHL, STONE, VEENKER NOES: ABSENT: ABSTENTIONS: ATTEST: ____________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: ____________________________ ____________________________ Assistant City Attorney City Manager ____________________________ City Clerk ____________________________ Director of Administrative Services Docusign Envelope ID: 8C8DED38-EFBB-8098-80D4-67044207C22B 3 0012_20250723_mv30 Attachment A Fiscal Year 2026 Municipal Fee Schedule City Clerk Fees Docusign Envelope ID: 8C8DED38-EFBB-8098-80D4-67044207C22B Certificate Of Completion Envelope Id: 8C8DED38-EFBB-8098-80D4-67044207C22B Status: Completed Subject: ORD 5663 - Chambers Use Fees Source Envelope: Document Pages: 3 Signatures: 6 Envelope Originator: Certificate Pages: 2 Initials: 0 Christine Prior AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 250 Hamilton Ave Palo Alto , CA 94301 Christine.Prior@PaloAlto.gov IP Address: 170.85.155.40 Record Tracking Status: Original 6/24/2026 9:01:24 AM Holder: Christine Prior Christine.Prior@PaloAlto.gov Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Signer Events Signature Timestamp Mark Vanni Mark.Vanni@paloalto.gov Assistant City Attorney COPA Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 73.231.59.147 Sent: 6/24/2026 9:04:45 AM Viewed: 7/7/2026 2:00:17 PM Signed: 7/7/2026 2:00:33 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Lauren Lai Lauren.Lai@paloalto.gov Director Administrative Services/CFO COPA Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 170.85.54.117 Sent: 7/7/2026 2:00:34 PM Viewed: 7/7/2026 4:37:33 PM Signed: 7/7/2026 4:37:49 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Mahealani Ah Yun Mahealani.AhYun@paloalto.gov City Clerk Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 170.85.155.3 Sent: 7/7/2026 4:37:50 PM Viewed: 7/7/2026 4:47:40 PM Signed: 7/7/2026 4:48:31 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Ed Shikada Ed.Shikada@paloalto.gov City Manager City of Palo Alto Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 174.194.193.11 Signed using mobile Sent: 7/7/2026 4:48:32 PM Viewed: 7/8/2026 5:03:51 PM Signed: 7/8/2026 5:04:07 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Signer Events Signature Timestamp Veenker, Vicki Vicki.Veenker@paloalto.gov City of Palo Alto Security Level: Email, Account Authentication (None)Signature Adoption: Uploaded Signature Image Using IP Address: 73.92.102.134 Sent: 7/8/2026 5:04:08 PM Viewed: 7/9/2026 12:54:39 AM Signed: 7/9/2026 12:54:57 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Mahealani Ah Yun Mahealani.AhYun@paloalto.gov City Clerk Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 170.85.155.3 Sent: 7/9/2026 12:54:58 AM Viewed: 7/13/2026 5:53:37 PM Signed: 7/13/2026 5:53:50 PM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 6/24/2026 9:04:45 AM Certified Delivered Security Checked 7/13/2026 5:53:37 PM Signing Complete Security Checked 7/13/2026 5:53:50 PM Completed Security Checked 7/13/2026 5:53:50 PM Payment Events Status Timestamps