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HomeMy WebLinkAbout2026-06-01 City Council Action MinutesCITY COUNCIL ACTION MINUTES Page 1 of 7 Regular Meeting June 01, 2026 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Present Remotely: Absent: Special Orders of the Day 1.Proclamation Honoring June 2026 as LGBTQIA+ Pride Month Late Packet Report added NO ACTION Agenda Changes, Additions and Deletions Public Comment Council Member Questions, Comments and Announcements Study Session 2.Study Session on Flock Automated License Plate Recognition Technology; CEQA status – categorically exempt. NO ACTION Docusign Envelope ID: C146F40A-19CF-80C1-82A6-4271D9DAFF4E ACTION MINUTES Page 2 of 7 City Council Meeting Action Minutes: 06/01/2026 Consent Calendar Councilmembers Veenker, Stone, Lu, Burt, and Lythcott-Haims requested to pull Agenda Item Number 4. MOTION: Vice Mayor Stone moved, seconded by Councilmember Reckdahl to approve Agenda Item Numbers 3, 5-14 and to pull off the Consent Calendar Agenda Item Number 4. MOTION PASSED ITEMS 3, 5-14: 7-0 3.Approval of Minutes from May 11 and May 18, 2026 Meeting 4.Recommendation from Policy and Services Committee to City Council to Indefinitely Defer Both Expansion of the Rental Registry Program to Properties with Two or Fewer Units and Further Consideration of a Possible Rent Stabilization Ordinance. CEQA: Exempt pursuant to CEQA Guidelines Section 15061(b)(3). Removed off Consent Calendar and Heard June 1, 2026. 5.Approval of and Authorization to execute Purchase Orders with Jensen Precast and Oldcastle Infrastructure for the Purchase of Electric Utility Underground Boxes Not to Exceed $800,000 per year, for a Total Aggregate Not-to-Exceed Amount of $4,000,000 for Five Years; CEQA Status – Not a Project. 6.Approval of Purchase Order C27197327 with Carahsoft Technology Corporation to Procure DocuSign eSignature Software, Utilizing OMNIA cooperative contract no. R240303 for a One-Year Term for a Total Not-To-Exceed Amount of $145,180; CEQA Status - Not a Project 7.Approval of an Extension to Building Permit 18000-00536 for 429 University Ave; CEQA status – Mitigated Negative Declaration (ENV20718). 8.Approval of Professional Services Contracts with Concourse Tech Inc., Contract No. C26195689, and Prospect Silicon Valley, Contract No. C26195690, to Support Commercial Efficiency and Electrification Programs for a Term of Three (3) Years for a Total Combined Not to Exceed Amount of $898,500; CEQA Status – Not a Project 9.Approval of Professional Services Contract Number C27197243 with Euna Solutions, Utilizing a TIPS Cooperative Contract, to Modernize the City’s Budget Development and Publishing Software for a Five-Year Term, with Two One-Year Optional Extensions for a Total Not-to-Exceed Amount of $1,322,230. CEQA Status - Not a project. 10.Approve Amendment No. 1 to Contract C21180768 with Public Safety Innovation, Inc. to Extend Term by One Year and Update the Schedule of Rates at No Additional Not-to- Exceed Financial Authority; CEQA Status - Not a project Docusign Envelope ID: C146F40A-19CF-80C1-82A6-4271D9DAFF4E ACTION MINUTES Page 3 of 7 City Council Meeting Action Minutes: 06/01/2026 11.Approval of Contract Amendment No. 3 to Contract Number C20176367 with LAZ Karp Associates, LLC to Increase the Compensation by $713,311 for a revised total not-to- exceed $3,035,596 and Extend the Term by 18 Months for the Parking Enforcement Program for Residential Preferential Parking Districts; CEQA Status - Not a Project. 12.Approval of Amendment No. 1 to 14 Professional Services Contracts for GIS On-Call Services: C26193271A with Lynx Technologies Inc, C26193271B with Seven Tablets Inc, C26193271C with iSpatial Techno Solutions Inc, C26193271D with Geodesy, C26193271E with UDC, C26193271F with NV5 Geospatial Inc, C26193271G with SSP Innovations, C26193271H with Timmons Group, C26193271I with Infojini Inc, C26193271J with Sybyte Technologies Inc, C26193271K with 360S2G, C26193271L with Enterprise Maps, C26193271M with Farallon Geographics, C26193271N with Arini Geographics, to increase the Not-to-Exceed Compensation by $2,000,000 and Extend the Term for One Year; CEQA Status – Not a Project. 13.Approval of Contract Change Order No. 2 in the Amount of $1,000,000 to Contract No. C23186274 with Monterey Mechanical Company for On-Call Emergency and Critical Construction Services at the Regional Water Quality Control Plant, for a Revised Not-To- Exceed Amount of $4,000,000, and Approval of Contract Amendment No. 1 to Contract No. S24190553 with Carollo Engineers Inc. for On-call Engineering Services at the Regional Water Quality Control Plant to Increase Compensation by $995,000 for a Revised Total Not-to-Exceed Amount of $1,250,000, and to Extend the Contract Term Through December 31, 2028; CEQA Status – Exempt Under CEQA Guidelines Section 15301 14.Adoption of a Resolution Amending Utilities Rules and Regulations Numbers 02 (Definitions and Abbreviations), 03 (Description of Utility Services), 04 (Application for Service), 05 (Service Contracts), 09 (Disconnection, Termination and Restoration of Service), 10 (Meter Reading), 11 (Billing, Adjustments and Payment of Bills), 18 (Utility Service and Facilities on Customer Premises, 20 (Special Electric Utility Regulations), 21 (Special Water Utility Regulations), 22 (Special Gas Utility Regulations), 23 (Special Wastewater Utility Regulations), and Utility Rate Schedule C-4 (Residential Rate Assistance Program), and Repealing Rule 15 (Metering Equipment); CEQA Status – Not a Project Consent Calendar Item Pulled for Discussion 4.Recommendation from Policy and Services Committee to City Council to Indefinitely Defer Both Expansion of the Rental Registry Program to Properties with Two or Fewer Units and Further Consideration of a Possible Rent Stabilization Ordinance. CEQA: Exempt pursuant to CEQA Guidelines Section 15061(b)(3). Docusign Envelope ID: C146F40A-19CF-80C1-82A6-4271D9DAFF4E Page 4 of 7 City Council Meeting Action Minutes: 06/01/2026 ACTION MINUTES MOTION: Vice Mayor Stone moved, seconded by Council member Lauing to approve the staff recommendation, as amended, by deferring for one year the expansion of the Rental Registry Program and consideration of a local rent stabilization policy, and directing staff to return to the Policy and Services Committee within one year for discussion of further analysis, policy development, or preparation of a draft ordinance related to a local rent stabilization policy, as well as consideration of a Rental Registry Dashboard to enhance transparency and public access to rental housing data. MOTION PASSED: 7-0 City Manager Comments Ed Shikada, City Manager Action Items 15.Adoption of the Community Development Block Grant (CDBG) Fiscal Year (FY) 2026- 2027 Annual Action Plan; and Approving Use of CDBG Funds for FY 2026-2027 as Recommended by the Human Relations Commission. CEQA Status: Exempt under CEQA Guidelines Section 15378(b)(4). MOTION: Vice Mayor Stone moved, seconded by Councilmember Burt to: 1.Adopt the draft Fiscal Year (FY) 2026-2027 Annual Action Plan (Attachment A) and the associated resolution (Attachment B) allocating Community Development Block Grant (CDBG) funding for FY 2026-2027; 2.Authorize the City Manager to execute the FY 2026-2027 CDBG application to fund the FY 2026-2027 Annual Action Plan (AAP) and any other necessary documents concerning the application, and to otherwise bind the City with respect to the applications and commitment of funds; 3.Authorize staff to submit the FY 2026-2027 AAP to U.S. Department of Housing and Urban Development (HUD) by the extended deadline of August 16, 2026. MOTION PASSED: 7-0 16.Outdoor Activation Standards, Pre-Approved Parklet Plans and Public Space Design Concept for the Car-Free Portion of California Avenue; and FIRST READ: Adopt an Docusign Envelope ID: C146F40A-19CF-80C1-82A6-4271D9DAFF4E ACTION MINUTES Page 5 of 7 City Council Meeting Action Minutes: 06/01/2026 Ordinance Amending the Sign Code to Streamline Permitting of Signs in Conjunction with a Parklet; CEQA Status - Exempt pursuant to CEQA Guidelines Section 15303. MOTION: Vice Mayor Stone moved, seconded by Council Member Lauing to: 1.Approve the Outdoor Activation Standards and encroachment permit requirements for the car-free portion of California Avenue as documented in Attachment A. 2.Approve the Pre-approved Parklet Plans with standardized parklet designs for California Avenue summarized in Attachment B. 3.FIRST READ: An ordinance amending the Sign Code (PAMC section 16.20.160) to allow parklet permittees to post certain types of parklet signs in compliance with the Outdoor Activation permit standards in lieu of the Sign Code’s default review process; see Attachment C. 4.Approve the proposed public space design concept outlined in Attachment D and direct staff to modify the design to be a bike-free design. MOTION PASSED: 6-1, Lu no 17.Receive Update and Provide Direction to Staff on the Implementation of Senate Bill 79 (SB 79) and the Work Related to the Downtown Housing Plan. Adoption of Two Temporary Ordinances Implementing SB 79, Adopting a Transit Oriented Development Combining District, Excluding Certain Sites from Government Code Section 65912.157, and Authorizing the Planning and Development Services Director to Make Corresponding Updates to the Zone Map. CEQA Status: Exempt Under Government Code section 65912.161(c)(2). Councilmembers Reckdahl and Lu recused from Agenda Item Number 17. MOTION: Councilmember Burt moved, seconded by Councilmember Lauing to: 1.Receive an update on the approaches for the implementation of Senate Bill (SB) 79 (2025) and work related to the Downtown Housing Plan; 2.Introduce a temporary ordinance (Attachment B) excluding historic resources designated on the City’s local register as of January 1, 2025, from the development standards otherwise applicable under SB 79, through one year following adoption of the City’s 7th Housing Element; 3.Introduce a temporary ordinance (Attachment C) establishing development standards for all transit-oriented development (TOD) eligible parcels subject to SB 79 at 50 percent of the otherwise allowable development capacity authorized under State law, and Docusign Envelope ID: C146F40A-19CF-80C1-82A6-4271D9DAFF4E ACTION MINUTES Page 6 of 7 City Council Meeting Action Minutes: 06/01/2026 simultaneously exempting those properties from default SB 79 standards through one year following adoption of the City’s 7th Cycle Housing Element; a. Amend Attachment C, Section 1 Findings & Declarations, Section I: “The City Council finds and declares that the implementation of Government Code section 65912.157 on July 1, 2026 will create significant incentive for redevelopment of properties in the TOD zones that the City has not already identified as being suitable locations for higher-density development, allow at densities that would create unanticipated strain on public infrastructure and cause additional points of conflict between vehicles and bicycles or pedestrians in the effected areas. The rezoning and exclusion actions set forth in this ordinance would reduce these impacts for a temporary period, during which the City may plan for increased demands on infrastructure and transportation resources. Accordingly, this ordinance is necessary as an emergency measure pursuant to PAMC section 2.04.270 to preserve the public peace, health, or safety.” 4.Direct staff to return with interim urgency versions of the above ordinances to be introduced and adopted on June 15, 2026, when the above ordinances are agendized for second reading. 5.Direct staff to prepare permanent ordinances to be presented to the Planning and Transportation Commission, incorporating the provisions of the interim ordinances and any additional provisions necessary and beneficial in implementation of SB 79. 6.Direct staff to continue work to advance and complete the Downtown Housing Plan and amend the scope of work as appropriate to take into consideration implementation of SB 79. 7.Direct staff to consider the recommendations outlined in the Palo Alto Forward Letter with particular focus to the California Avenue area including El Camino Real vicinity of California Avenue that Council has identified as suitable for higher-density development, when developing the permanent ordinance for review by the Planning & Transportation Commission, and to return to Council within 6 to 12 months. MOTION PASSED: 5-0-2, Lu, Reckdahl Recused AMENDMENTS INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER Adjournment: The meeting was adjourned at 12:19 A.M. Docusign Envelope ID: C146F40A-19CF-80C1-82A6-4271D9DAFF4E ACTION MINUTES Page 7 of 7 City Council Meeting Action Minutes: 06/01/2026 ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. Docusign Envelope ID: C146F40A-19CF-80C1-82A6-4271D9DAFF4E Certificate Of Completion Envelope Id: C146F40A-19CF-80C1-82A6-4271D9DAFF4E Status: Completed Subject: June 1, 2026 Action Minutes Source Envelope: Document Pages: 7 Signatures: 2 Envelope Originator: Certificate Pages: 2 Initials: 0 Christine Prior AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) Comments: yes 250 Hamilton Ave Palo Alto , CA 94301 Christine.Prior@PaloAlto.gov IP Address: 165.225.242.101 Record Tracking Status: Original 6/18/2026 4:46:24 PM Holder: Christine Prior Christine.Prior@PaloAlto.gov Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Signer Events Signature Timestamp Vicki Veenker Vicki.Veenker@paloalto.gov City of Palo Alto Security Level: Email, Account Authentication (None)Signature Adoption: Uploaded Signature Image Using IP Address: 2601:647:4080:be0:1df1:cf94:d29e:6b50 Sent: 6/18/2026 4:47:14 PM Viewed: 6/19/2026 11:10:11 PM Signed: 6/19/2026 11:14:46 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Mahealani Ah Yun Mahealani.AhYun@paloalto.gov City Clerk Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 170.85.155.3 Sent: 6/19/2026 11:14:47 PM Viewed: 6/23/2026 11:22:13 AM Signed: 6/23/2026 11:23:35 AM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 6/18/2026 4:47:14 PM Envelope Summary Events Status Timestamps Certified Delivered Security Checked 6/23/2026 11:22:13 AM Signing Complete Security Checked 6/23/2026 11:23:35 AM Completed Security Checked 6/23/2026 11:23:35 AM Payment Events Status Timestamps COMMENT HISTORY June 1, 2026 Action Minutes Sender:Christine Prior Envelope Id:c146f40a-19cf-80c1-82a6-4271d9daff4e Time Zone:(UTC-08:00) Pacific Time (US & Canada) Date Sent:6/18/2026 | 4:47:14 PM Date Completed:6/23/2026 | 11:23:35 AM All Recipients Vicki Veenker -6/19/2026 | 11:14:29 PM Vicki.Veenker@paloalto.gov Question: should this be 5-0 instead of 5-0-2? Lu and Reckdahl did not abstain, they did not vote. Christine Prior (sender) -6/23/2026 | 11:23:55 AM Christine.Prior@PaloAlto.gov No, the motion needs to reflect Lu and Reckdahl. The motion says that they were recused, not that they abstained.