HomeMy WebLinkAboutStaff Report 2603-6123CITY OF PALO ALTO
CITY COUNCIL
Special Meeting
Monday, June 01, 2026
Council Chambers & Hybrid
5:30 PM
Agenda Item
10.Approve Amendment No. 1 to Contract C21180768 with Public Safety Innovation, Inc. to
Extend Term by One Year and Update the Schedule of Rates at No Additional Not-to-
Exceed Financial Authority; CEQA Status - Not a project
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Office of Emergency Services
Meeting Date: June 1, 2026
Report #:2603-6123
TITLE
Approve Amendment No. 1 to Contract C21180768 with Public Safety Innovation, Inc. to Extend
Term by One Year and Update the Schedule of Rates at No Additional Not-to-Exceed Financial
Authority; CEQA Status - Not a project
RECOMMENDATION
Staff recommends that the City Council approve and authorize the City Manager or their
designee to execute Amendment No. 1 to Contract C21180768 with Public Safety Innovation
Inc. (Attachment A) to extend the contract term by one year to May 23, 2027 and update the
schedule of rates for continued provision of as-needed specialized professional services across
a facet of network, computer, data, radio, and mobile systems that reside in vehicles, portable
platforms, and City facilities.
ANALYSIS
Palo Alto public safety departments operate critical emergency response vehicles, systems, and
supporting facilities that in some cases exceeds the skillsets of existing City staff to maintain.
Since 2013 the Office of Emergency Services has used contract support to maintain our
specialized emergency services vehicles, systems, and facilities to a high level of readiness and
service. The Office of Emergency Services initiated this current contract with Public Safety
Innovation in 2021 with a five-year term not to exceed $250,000 for the provision of on-call
specialized professional services across a facet of network, computer, data, radio, and mobile
systems that reside in vehicles, portable platforms, and City facilities.1
Over the past five years OES has issued 17 task orders encompassing:
Installation of vehicular components to response vehicles: warning devices,
telecommunications equipment, sensors;
1 Public Safety Innovation, Inc Contract for Specialized Professional Services C21180768
Maintenance and repair of specialized public safety vehicle systems: masts, solar
systems, battery systems, touch screen systems, environmental systems, etc.; and
Provision of specialized systems: Mobile, portable, and equipment located in City
facilities, to support the Office of Emergency Services and other jointly-managed
equipment.
The end of the existing contract term for the contract with Public Safety Innovation ends May
23, 2026. Approval of Amendment One extends the term by one year, while also updating the
schedule of rates, so that additional services can be provided as needed, using existing contract
authority. This will enable a range of maintenance services OES anticipates will be needed over
the next twelve months to both emergency response vehicle systems and facilities. This
extended term will also provide OES an opportunity to pursue a request for proposals leading
to the establishment of a new contract for similar services.
FISCAL/RESOURCE IMPACT
Funding is available in the existing contract for this amendment to support an additional year of
on-call services. Approval of this amendment will not appropriate additional funds, and the
original not to exceed amount of $250,000 in the General Fund is unchanged. The City has
expended $181,422 to date.
STAKEHOLDER ENGAGEMENT
OES coordinated this staff report with Administrative Services Department and the City
Attorney’s Office. No other stakeholders were necessary for this effort.
ENVIRONMENTAL REVIEW
CEQA Status - Not a project under CEQA.
ATTACHMENTS
Attachment A: Public Safety Innovation, Inc. C21180768 Amendment 1
APPROVED BY:
OES Chief Ken Dueker, Director Office of Emergency Services
Vers.: Aug. 5, 2019
Page 1 of 4
AMENDMENT NO. 1 TO CONTRACT NO. C21180768
BETWEEN THE CITY OF PALO ALTO AND
PUBLIC SAFETY INNOVATION, INC.
This Amendment No. 1 (this “Amendment”) to Contract No. C21180768 (the “Contract” as
defined below) is entered into as of May 11, 2026, by and between the CITY OF PALO ALTO, a
California chartered municipal corporation (“CITY”), and PUBLIC SAFETY INNOVATION, INC., a
California corporation, located at 9910 Horn Road, Suite 1, Sacramento, CA 95827
(“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this
Amendment.
R E C I T A L S
A. The Contract (as defined below) was entered into by and between the Parties hereto
for on-call services providing support for critical emergency response C4I (command, control,
computer, communications and information) systems and platforms (the “Project”). The Project
services are used by Palo Alto public safety department (such as Police, Fire, and the Office of
Emergency Services or OES), as detailed therein.
B. The Parties now wish to amend the Contract in order to extend the term by twelve
(12) months beyond the original termination date of May 23, 2026, to May 23, 2027.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of
this Amendment, the Parties agree:
SECTION 1. Definitions. The following definitions shall apply to this Amendment:
a. Contract. The term “Contract” shall mean Contract No. C21180768
between CONSULTANT and CITY, dated May 24, 2021.
b. Other Terms. Capitalized terms used and not defined in this Amendment
shall have the meanings assigned to such terms in the Contract.
SECTION 2. Section 2 “TERM” of the Contract is hereby amended to read as follows:
“SECTION 2. TERM.
The term of this Agreement shall be from the date of its full execution through May 23, 2027,
unless terminated earlier pursuant to Section 19 (Termination) of this Agreement.”
SECTION 3. The following exhibit(s) to the Contract is/are hereby amended or added, as
indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby
incorporated in full into this Amendment and into the Contract by this reference:
a. Exhibit “C-2” entitled “SCHEDULE OF RATES, AMENDMENT 1”, ADDED.
Docusign Envelope ID: 7704E710-A7E8-4232-9316-05548ADA9AA4
Vers.: Aug. 5, 2019
Page 2 of 4
SECTION 4. Legal Effect. Except as modified by this Amendment, all other provisions of the
Contract, including any exhibits thereto, shall remain in full force and effect.
SECTION 5. Incorporation of Recitals. The recitals set forth above are terms of this
Amendment and are fully incorporated herein by this reference.
(SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.)
Docusign Envelope ID: 7704E710-A7E8-4232-9316-05548ADA9AA4
Vers.: Aug. 5, 2019
Page 3 of 4
SIGNATURES OF THE PARTIES
IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed
this Amendment effective as of the date first above written.
CITY OF PALO ALTO
_____________________________
City Manager
APPROVED AS TO FORM:
_____________________________
City Attorney or designee
PUBLIC SAFETY INNOVATION, INC.
Officer 1
By:______________________________
Name:___________________________
Title:____________________________
Officer 2 (Required for Corp. or LLC)
By:______________________________
Name:___________________________
Title:____________________________
Attachments:
EXHIBIT “C-2” – SCHEDULE OF RATES, AMENDMENT 1, ADDED
Docusign Envelope ID: 7704E710-A7E8-4232-9316-05548ADA9AA4
Chuck Schuler
President / CEO
Secretary
Jana McKinny
Vers.: Aug. 5, 2019
Page 4 of 4
EXHIBIT “C-2”
SCHEDULE OF RATES, AMENDMENT 1
CONSULTANT’s schedule of rates for May 24, 2026-May 23, 2027 is as follows:
Job/ Position Title/ Work Hourly Rate
Technician $165.00/hr
Technology Installation $128.00/hr
Engineering $250.00/hr
Consultant $250.00/hr
Travel (from business address to work site – round trip) $70.00/hr
Docusign Envelope ID: 7704E710-A7E8-4232-9316-05548ADA9AA4