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Fiscal Year 2022 Adopted Capital Budget
ADOPTED CAPITAL BUDGET CITY OF PALO ALTO PALO ALTO. CITY OF PALO ALTO TRANSMITTAL LETTER August 30, 2021 To the Honorable Mayor and City Council 2022 Fiscal Year Adopted Operating & Capital Budget Transmittal Dear Mayor and Council Members: In accordance with the City Charter, I am presenting the City of Palo Alto's Fiscal Year 2022 Adopted Operating Budget and Fiscal Year 2022 Adopted Capital Budget along with the 2022- 2026 Capital Improvement Plan (CIP). This Budget Message outlines the adopted budget balancing strategy that addresses the commu- nity's immediate service needs, while positioning Palo Alto to restore services and evolve as recov- ery takes shape. The adopted budgets are based on City Council direction to use the Long -Range Financial Forecast (LRFF) Scenario B for financial planning, which outlined a conservative financial balancing approach assuming an extended community recovery from the current pandemic over a three to five-year period. This budget process followed an extremely difficult year for the community and advanced a num- ber of discussions around the City's continued economic condition and fiscal challenges. The adopted Operating Budget and Capital Budget balancing strategies maintain services at the same levels as the previous year, but these service levels are not sustainable for the fiscal health of Palo Alto in the long-term. The Adopted Budget reflects our current fiscal reality as a result of the ongo- ing, extended pandemic, related economic challenges and continued resource limitations. As the hopeful signs for recovery continue, this Adopted Budget positions Palo Alto well to respond quickly and adapt should more moderate growth occur than forecasted. However, the City's long- term fiscal health must be addressed through more sustainable approaches to address the commu- nity's service priorities into the future. The budget process earlier this year provided an opportunity to engage in public dialogue on how to most effectively resource services that have the greatest impact on the community. CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET III 1 Reflections on A Challenging Year & Positioning to Pivot as Recovery Continues In reflecting over the past year and the variety of adversity and challenges that came with it, the work of the City is a true testament to our team's ability to remain nimble and think strategically when faced with navigating the challenges of the unknown and unexpected. This adopted budget is another step of this adaptation; it began the next phase of a conversation on how best to deliver services and ensure the prior- ities of the community are maintained through the allocation of constrained resources. The Adopted Bud- get also recommends a balancing strategy that positions the City well to add back reduced services quickly should recovery occur at a faster rate than assumed. These strategies are continually revisited and adjusted as new and updated information becomes available, addressing the constraints and needs of today while planning for the future. California's `Blueprint for a Safer Economy', which implemented a color -coded tier system and associated restrictions, was lifted on June 15, 2021 and provided a milestone to entering a recovery phase. While COVID-19 has not gone away, work must continue to ensure ongoing safety for all as the longstanding pandemic evolves. As we approach this next year, with limited fiscal resources and limited staffing, it will be more important than ever to be nimble and continue to seek opportunities through community part- nerships, explore changes in service delivery and work together to handle unexpected challenges as they come. Council Directed Budget Approach & Difficult Service Reductions Proposed In February 2021, Council adopted the Long Range Financial Forecast (LRFF) and the financial balancing Scenario B for staff to use in development of this budget. This proposed budget assumes this conservative forecast and this budget does not assume restoration of the approximately $20 million in service level reductions experienced in the prior year that addressed the nearly $40 million loss in General Fund reve- nues. FY 2022 Long Range Financial Forecast Council Directed Financial Planning Scenario Total Revenue Total Expenditures Adopte 2021 2022 2023 2024 2025 $196,474 $196,532 1.8% $196,949 $203,322 5.6% $205,162 4.4% $217,846 7.1% $216,193 5.4% $229,681 5.4% $223,168 3.2% $238,974 4.0% $229,605 2.9% $247,163 3.4% Net One -Time Surplus/(Gap) ($475) ($6,790) ($12,684) ($13,488) ($15,806) ($17,558) Cumulative Net Operating Margin (One -Time) Net Operating Margi ($6,790) ($5,894 ($804); $2,318) ($1,752) Cumulative Net Operating Margin Assumes that the annual shortfalls are solved with ongoing solutions and annual surpluses are spent for ongoing expenditures. TRANSMITTAL LETTER The operating budget totals $703.5 million and the capital budget totals $152.9 million in FY 2022 and $726.8 million over the five-year CIP. As required by the City Municipal Code, the Planning and Transporta- tion Commission (PTC) reviewed the 2022-2026 CIP in May 2021 to evaluate the program's compliance with the Comprehensive Plan adopted by City Council in November 2017. This adopted budget addresses near term fiscal issues to bridge us through a difficult time, and together with Community Economic Recovery work and other strategic workplan activities, positions the City to continue its agile approach and respond to the needs of the community through the recovery period. The FY 2022 $13 million gap stems from a combination of impacts resulting from the pandemic and pend- ing litigation related to the City's Utility Transfer. To balance the gap, the Adopted Budget includes use of General Fund Budget Stabilization Reserve (BSR) funds totaling $2.5 million, $8.2 million in American Res- cue Plan Act of 2021 (ARPA) funding, and $1 million in program specific reserves (e.g. Development Center) to maintain service levels for another year, allocate resources to move the City through the next phase of recovery, and strategically address the City's future fiscal sustainability. In addition to use of these one-time funding sources, $0.7 million in assumed wage reductions, and $0.6 million in net service and capital improvement investment reductions bridged the remainder of the gap. Detail on specific impacts are noted below in Department Specific Strategies. Budget Message Elements This Budget Message outlines the major Proposed Budget elements for the City Council's consideration including: - Lasting COVID-19 Pandemic Impacts - Fiscal Reality and Council Directed Budget Approach - Community Economic Recovery and Long -Term Financial Planning - City Council Priorities - Summary of Other Funds (including the FY 2022-2026 Capital Improvement Plan) - Budget Process and Key Dates - Acknowledgments Lasting COVID-19 Pandemic Impacts In March 2020, the onset of the novel coronavirus (COVID-19) pandemic came with strict health orders for the safety of all and resulted in a drastic drop in revenues, specifically in two of the top three taxes that make up more than 50 percent of the City's General Fund. The City of Palo Alto took swift, decisive, and difficult action to balance an approximately $40 million decline in FY 2021 revenues. This budget reflects a continuance of the significant service reductions taken in the first year of the pandemic and further aligns service levels with resources that continue to be dampened by the pandemic. It has been a year and a half since the Santa Clara County Shelter -in -Place Order was issued and one year since the California Governor announce the state's "Blueprint for a Safety Economy." Since that time the one constant has been uncertainty. Examples of how the community has managed through this uncer- tainty together with community testing, practicing safety guidelines, and getting the COVID-19 vaccine when eligible. These efforts will materialize in recovery through the easing of restrictions such as allowing • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET V TRANSMITTAL LETTER more indoor and outdoor activities, increasing economic activity and tax revenue collections. During this period of shelter -in place orders, the City has supported significant efforts, furthering Race and Equity ini- tiatives, opening of Foothills Nature Preserve to everyone, launching the Uplift Local initiative, taking advantage of historic market conditions to advance capital projects, reopening City playgrounds after being closed for several months, and finalizing a Community and Economic Recovery work plan. Fiscal Reality and Council Directed Budget Approach The FY 2022 $13 million gap stems from a combination of impacts resulting from the pandemic and pend- ing litigation related to the City's Utility Transfer. To balance the gap, the Adopted Budget includes use of General Fund Budget Stabilization Reserve (BSR) funds totaling $2.5 million, $8.2 million in ARPA funds, and $1 million in program specific reserves (e.g. Development Center) to maintains service levels for another year, allocate resources to move the City through the next phase of recovery, and strategically address the City's future fiscal sustainability. In addition to use of these one-time funding sources, $0.7 mil- lion in assumed wage reductions, and $0.6 million in net service and capital improvement investment reductions bridged the remainder of the gap. Overall, the City's General Fund is estimated to collect $206.5 million in revenues against $209.2 million in expenses. A net use of reserves and program revenue totaling $1.8 million produces a balanced budget for FY 2022. These funding levels reflect an $12.2 million, or 6.2 percent, increase compared to the FY 2021 Adopted Budget due to the pending Utility Transfer litigation. The City's Capital Improvement Plan reflects a $152.9 million FY 2022 budget, and a $729.8 million plan over the 2022-2026 five-year CIP. Of this, the General Capital Improvement Fund reflects expected expenses of $51.5 million in the FY 2022 budget and $177.5 million over the five-year CIP. This year's budget continues the City Council's hard work accomplished in FY 2020 to address the loss of $40 million in revenue in the General Fund in FY 2021. It is important to note that in FY 2021, the organiza- tion experienced an overall reduction in service in the General Fund totaling $20 million as a result of the fiscal constraints experienced last year that are not restored in this adopted budget. Overall, this budget reflects a net reduction of 86 full-time staff (equivalent of 78.85 FTE) and 102 part-time staff (equivalent of 24.73 FTE) resulting in a workforce of 956.00 FTE full-time positions and 81.59 FTE part-time positions. The majority of these reductions reflect the City Council's direction to eliminate positions that were defunded and frozen in FY 2021 (CMR 11872). In the General Fund, full-time staffing is reduced from 574.43 FTE to 506.80 FTE (a reduction of 67.63 FTE) and part-time staffing is reduced from 81.31 FTE to 56.58 FTE (a reduction of 24.73 FTE). While this Adopted Budget builds on reductions taken in the prior year and assumes modest service level reductions, the adopted budget balancing strategy seeks to navigate through this difficult time by focus- ing limited resources on funding services with the greatest community impact, maintaining core City ser- vices, and managing vulnerabilities and risk associated with a shrinking organization. The balancing strategy also uses the opportunity of one-time Federal funding and one-time use of the General Fund Bud- get Stabilization Reserve to mitigate further and more steep service reductions in the long-term. VI • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET TRANSMITTAL LETTER Below are overviews of the Citywide Strategies, both in the long-term and specific to this adopted budget, and Department Specific Strategies that bridge the base budget gap identified in the LRFF. Details of spe- cific department actions can be found in each department section of this document. Citywide Strategies As noted above, the City's budget strategy addresses immediate City service needs, but is not a sustain- able fiscal strategy for the long-term to meet the needs of the community. From an operating budget standpoint, strategies include use of one-time Federal relief funding and General Fund Budget Stabilization Reserves to address immediate resource limitations, while remaining hopeful that we can move forward with a tax measure to maintain or build back services in future years. From a Capital infrastructure stand- point, the level of reductions seen and included in the Adopted Budget will require the City to play 'catch up' in future years. Overall, more sustainable budget approaches are needed as we look to recover from the pandemic such as increased use of non-profit partners to provide services, evaluating current core services and continued modernization of service delivery, and diversifying the City's revenue mix and/or increasing revenues to fund services. Citywide Cost Containment: Strategies in this area include continuing a hiring freeze and freezing all non- essential travel, eliminating current vacancies and reducing future vacancies through attrition, and service reductions such as reduced walk-in office hours. The FY 2022 Adopted Budget includes wage assumption savings for the City's non -safety groups, totaling $1.4 million Citywide and $0.7 million in the General Fund. City General Capital Infrastructure Fund Transfer Suspension: The City's General Fund transfers total $9.7 in the Adopted Budget, a 67.7 percent decrease of over $30 million annually to the General Capital Improvement Fund prior to the economic impacts of the pandemic. The transfer to the City's General Cap- ital Fund consists of a baseline transfer ($2.6 million) as well as the allocation of Transient Occupancy Tax (TOT) receipts ($5.9 million) as designated by the City Council, and estimated interest earnings ($1.2 mil- lion). Losses in TOT revenues and an additional $2.4 million reduction in the General Fund base transfer to the Capital Improvement Fund impacts resulted in restructuring of how projects were previously pro- grammed in the five-year CIP. The 2022-2026 CIP prioritizes investments in essential capital investments, the Public Safety Building, 2014 City Council approved Infrastructure Plan projects, and various transporta- tion projects including grade separations. Use of American Rescue Program Act (ARPA) Funding: the American Rescue Plan Act of 2021 (ARPA) signed into law in March provides over $350 billion of relief funds to state and local governments. This amount represents approximately one -fifth of the bill's total allocation and will be deployed to state and local government agencies in two distributions and use of these funds is broadly defined in the bill. As of the printing of this document, the U.S. Department of the Treasury has developed guidelines for eligible uses, compliance, and reporting for the State and Local Fiscal Recovery Fund component of ARPA. The City expects to receive $13.7 million over two years. The Adopted Budget balancing strategy uses 60 percent, or $8.2 million in FY 2022, of the City's $13.7 mil- lion total funding allocation that is distributed over two years. The first allocation, $6.9 million, was received by the City in May 2021. Use of these funds has allowed the City to abate additional significant service • CITY OF PALO ALTO FISCAL YEAR 2072 ADOPTED CAPITAL ^I.IDGET VII TRANSMITTAL LETTER reductions. The remaining second year ARPA funds have not yet been allocated and it is likely that these funds will be set aside to assist in a two-year bridge for this current fiscal year and in FY 2023 as the econ- omy recovers. The LRFF articulates an expected gap in revenues and expenses in FY 2023 and staff expects that at least a portion of these funds would be necessary to maintain the current lowered service levels as we manage through the recovery. Guidelines for use of ARPA funds state that funds can be used to mitigate the fiscal effects stemming from the public health emergency including: - Assistance to households, small businesses and nonprofits, assistance to hard-hit industries like tourism, travel, and hospitality, - Response to workers performing essential work during COVID-19, - The provision of government services to the extent of the reduction in revenue due to the pandemic in the most recent full fiscal year, and/or - Making necessary infrastructure investments. Proactive Funding of Long -Term Liabilities: The City Council approved a proactive funding strategy to con- tribute to the City's Pension Trust Fund assuming a normal cost for contributions with a 6.2 percent dis- count rate. This resulted in additional annual contribution of $5.1 million in all funds, $3.1 million in the General Fund. Council adopted the Pension Funding Policy (City Manager's Report #11722) with a target goal of reaching a 90 percent funded status with CaIPERS in 15 years. The Adopted Budget addresses Council direction by including the necessary funding to follow this Pension Funding Policy as well as the continued proactive funding of the City's Other Post -Employment Benefits (OPEB) liabilities. Community & Economic Recovery Workplan: The focus areas of the adopted workplan are Managing Through the Pandemic, Community Wellness and Wellbeing, Business Support, and City Priority Initiatives. The City's workplan includes further emergency resilience elements and exploration of a potential ballot measure to address long term funding needs. Current recommended projects have been prioritized based on both project readiness and short- and long-term impacts. Budget Stabilization Reserve (BSR): This FY 2022 Adopted Budget anticipates a BSR balance of $36.0 million, or 17.2 percent of General Fund expenses. This is below the City Council target level of 18.5 percent but within the targeted range of 15 percent to 20 percent of General Fund expenses. Department Specific Service Impacts Public Safety: Subsidize Animal Control operations for one-year through use of donations. Shift of certain administrative parking enforcement activities to the City's contracted hearing officer. Implement fire alarm response policy changes and enhance equitable hiring practices in the Fire Department. Reduction of sys- tem maintenance funding for the railroad train crossing intrusion detection system. Community & Library Services: Implementation of phased reopening of library branches expected Fall 2021 when vacant positions are filled. Neighborhood library (Children's, Downtown, and College Terrace) open three days a week and full -service branches (Mitchell Park and Rinconada) open six days per week. Addi- tional staff resources to manage increased activity at Foothills Nature Preserve as well as Children's The- ater Outreach and Summer Hotdog Series Productions. VIII • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPIT,-^.L BUDGET TRANSMITTAL LETTER Planning, Transportation & Infrastructure: Reduced bicycle program and increased response time to trans- portation related 311 notifications due to reduction of traffic data services. Implementing license plate rec- ognition for efficiencies in parking enforcement and initiating a paid parking program to increase revenues. Reduced facilities maintenance and repairs or replacement of street and traffic markings. Reduced capital plan investment via the General Fund annual base transfer. Citywide Internal Support, Administration, and Council Appointed Officers: Administrative support func- tions in 7 departments reduced and functions shifted to other department staff, resulting in service delays across the organization. Specific to Internal Support departments - Information Technology, Human Resources, and Administrative Services Departments as well as the Council and appointed officers (City Manager, City Attorney, City Auditor and City Clerk) - reductions in these areas in line with the changes in services, increasing timeframes for assistance and review in areas such as recruitments, procurements, and risk management. Technology solutions will be constrained to only essential contracts and systems and to support equipment needs. Once again, we must recognize that many of these budget balancing strategies are not sustainable over the long term. However, these, or similar solutions, are necessary to bridge the gap created by a steep economic downturn, contain costs, and support our economic recovery. Economic Recovery and Long -Term Financial Planning Work on Economic Recovery began in Fall 2020, prior to the City Council setting this priority in January. These efforts began with the "Uplift Local" initiative and convening a panel of experts to discuss national and local revenue trends, the future of workplaces, and initial reactions to staff's ongoing workplan. Through several conversations with the City Council in 2020 and 2021, the Community and Economic Recovery workplan was developed. This workplan identifies several recommended priority projects and work to connect the City Council's Priorities and ensure organization support and capacity to further these efforts in the coming year and beyond. The workplan emphasizes four key areas: Manage through the Pan- demic; Community Wellness and Welfare; Focused Business Support; and City Priority Initiatives. A sum- mary of the focus areas, including specific priority projects can be found here: City Manager's Report #12111. On February 8, 2020, the City Council approved the Long Range Financial Forecast (LRFF) (City Man- ager's Report #11954), the financial balancing scenario to be used in development of the FY 2022 budget, and the Budget Development Guidelines. At the time the LRFF was developed, it was found in reviewing a variety of economic resources that recovery will occur over a three to five-year period, with major tax rev- enues returning to pre-COVID levels in FY 2025. The Forecast did not assume restoration of service reduc- tions taken in FY 2021 and, if annual budget shortfalls are balanced through service reductions, this would result in approximately a cumulative 25 percent, or $56 million, overall budget reduction between FY 2021 and FY 2026. This balancing scenario resulted in an overall $6.8 million budget shortfall for FY 2022 and assumed Shelter -In -Place orders effective through spring/early summer. Recognizing that some of the necessary measures may not be sustainable in the long-term, the forecast assumes deferrals of some long- standing priorities to respond to the downturn and allow for an economic recovery before resuming. We must assume this may take years and hedge against the unknown duration of this downturn. • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET IX TRANSMITTAL LETTER This recovery is heavily reliant on resumption of travel to the region and return to pre-COVID level day- time population (e.g. return to in -person work for office and education employees). As of the production of this document, vaccines are being made more widely available and the County of Santa Clara has worked diligently to manage vaccine supply as the State moves to expand eligibility. In sharp comparison to this time last year, as society begins to adjust to loosened social constraints, we are working towards ensuring a safe environment for community activity. Looking forward, the City continues to face several pressures, not only from the global economic impacts of COVID-19, but also funding the growing costs of pension benefits, labor costs, and the current cost of living around Palo Alto; critical choices in balancing long-term financial impacts of pending litigation; and funding for the 2014 Council approved Infrastructure Plan projects. City Council Priorities In January of this year, the City Council held a retreat and selected four priorities to focus on in this year. While recognizing the devastating economic impacts of the pandemic by identifying Economic Recovery as the top priority for 2021, the City Council continues its priority of affordable housing from 2020. The pri- orities include: Economic Recovery - Housing for Social and Economic Balance - Social Justice - Climate Change - Protection and Adaptation Visit the City's website for the City Council Retreat staff memo highlighting the results of the 2021 City Council Priorities Ranking Survey Responses. Summary of Other Funds The City's Enterprise and other funds, including the General Capital Fund reflect the priorities from the FY 2022 budget development with limited adjustments for the zero to minimal rate increases approved for FY 2022. The capital budgets have been updated for the current status and cost estimates of projects based on engineering designs and the need to prioritize investments of limited resources, including deferral of some large projects beyond the five-year CIP. The City will continue to maintain services and facilities for the community and the region, such as Utilities, the Palo Alto Airport, and the Regional Water Quality Con- trol Plant. FY 2022 financial plans for the City's utilities are developed to provide sufficient funding to cover increasing expenses for commodities, replenish lower reserves, and repair and replace the City's aging util- ity infrastructure. The average monthly utility bill is expected to increase by 1.4 percent. Parking permit prices are also recommended to decrease to pre -pandemic prices, except for resident permits which are recommended to remain at $50. The City's Capital Improvement Plan reflects a $152.9 million budget in FY 2022 and $726.8 million plan over the 2022-2026 five-year CIP. Major investments continue in the Regional Water Quality Control Plant capital program, with approximately 64 percent of the expenses reimbursed by five contributing partner agencies outside of the City of Palo Alto. The general Capital Improvement Fund is the largest single fund in the 2022-2026 CIP with $177.5 million planned for 80 projects. Responsible investments and essential X • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET TRANSMITTAL LETTER infrastructure are prioritized in this budget and will be necessary as the uncertainty of economically sensi- tive TOT revenue remains. Staff proactively re-evaluated the FY 2021 capital project status and funding needs throughout the year in response to TOT revenue declines impacting General Fund capital investments. In addition, the City Coun- cil directed staff to find an additional $2.5 million in savings from the FY 2021 General Fund Capital Budget. The FY 2022 budget was developed accordingly, assuming an additional $2.5 million reduction in the base capital transfer from the General Fund. In total, transfers from the General Fund to the Capital Improve- ment Fund decreased in FY 2022 by $3.1 million, from $12.8 million to $9.7 million due to declines in TOT revenue and the $2.5 million reduction in the base capital transfer. Capital projects were reviewed with the following specific objectives: - Reduce carryover funding to "keep up" spending on essential infrastructure rather than fall behind and require new funding sources or levels to "catch up" in upcoming years; - Position shovel -ready projects to take advantage of the favorable construction market pricing typical of a recession; - Minimize near -term funding of discretionary projects; and, Ensure a steady flow of projects that minimizes peaks and valleys in project delivery staffing needs, as this would reduce efficiency and introduce bottlenecks in productivity. XI TRANSMITTAL LETTER Acknowledgements I would like to thank the City Council for your leadership and our Executive Leadership Team and the entire staff of the City for providing outstanding services to our community. It is through the support of this team we have overcome the challenges faced last year, and through this resiliency, our experiences have pre- pared us for the challenges ahead. Together, we must take action to address issues in the near term to best position the organization for the long-term so that we can meet the needs of the community today and beyond. The Palo Alto community should be proud of your leadership and commitment to service. A budget document takes countless hours of teamwork, collaboration, and patience to produce. I would like to offer special thanks to Kiely Nose, our Interim Assistant City Manager and Chief Financial Officer and the dedicated Office of Management and Budget Team - Christine Paras, Paul Harper, Jessie Deschamps, Alexandra Harris, Sean Kilger, Oscar Murillo, Kayla Shapiro, Chaitali Paliwal, Joshua Martinez, and Steve Guagliardo. Completing this budget could not have been accomplished without the skill, dedication, and professionalism of this team. Their willingness to work through these unique circumstances and sacrifice countless hours are a testament to their commitment to this organization and to the community. I am also grateful to our Executive Leadership Team especially our Department Directors and Meghan Horrigan-Tay- lor our Chief Communications Officer who worked on the budget materials and the leadership they have demonstrated. There are too many to list here by name, but the budget could not have been produced without the senior/management analysts, division managers, administrative assistants, and others through- out the organization who helped produce this budget. Respectfully Submitted, Ed Shikada City Manager XII • Y OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BL [DOFF The Capital Improvement Funds category includes two funds, the Capital Improvement Fund and the Cubberley Property Infrastructure Fund, forming the second largest section of the 2022-2026 CIP in terms of cost, and the highest volume of projects. At a cost of $223.8 million spread over 80 projects, the Capital Improvement Fund category is comprised of capital projects that do not directly benefit the Enterprise Funds, support technology improvements, or provide vehicle mainte- nance and replacement. Capital projects funded in the Capital Improvement Fund account for repairs to the City's roads, parks and open space, and most City facilities. The Cubberley Property Infrastructure Fund supports repair and renovation of facilities at the Cubberley Community Center. SOURCES OF FUNDING The Capital Improvement Fund is supported primarily through two categories of sources from the General Fund: a base amount and dedicated funding from Transient Occupancy Tax (TOT) revenue. The TOT revenue was designated by City Council policy to fund the Infrastructure Plan by voter - approved TOT rate increases totaling 3.5 percent, the first in 2014 and the second in 2018, and all TOT revenue from new hotels built after January 2015 are transferred annually to support capital investments. Beginning in FY 2013 and in a typical year, the base transfer is increased annually by an amount equal to the consumer price index (CPI). Prior to the impacts of the pandemic, the FY 2019 actual base transfer totaled $16.0 million and TOT revenues supporting capital investments totaled $8.7 million, bringing total transfers from the General Fund, including transfers from utility users taxes and interest income, to $27.0 million in FY 2019. However, the base transfer amount and TOT revenue have been impacted by the financial constraints of the General Fund and the economic impacts of COVID-19. As a result of the precipitous drop in major tax revenues, the FY 2021 Adopted Budget decreased General Fund resources towards capital investments by $14.2 or 52.6 percent, totaling $12.8 million ($4.8 million base and $6.8 million TOT revenues) plus $1.2 million of estimated interest income. In February 2021, the City Council adopted the Long Range Financial Forecast (LRFF) and the financial balancing scenario for staff to use in development of this budget. The LRFF assumes that the base transfer reduction taken in FY 2021 is not restored and based on financial constraints within the General Fund, the FY 2022 balancing strategy assumes an additional $2.5 million reduc- tion to the base transfer. In addition to this impact, as health and safety guidelines have continued to restrict travel, the TOT revenue transfer to support capital investments has been adjusted down- ward although this impact has been cushioned by two new hotels opening in 2021. Net TOT revenue allocated towards capital investments totals $5.9 million for FY 2022, a 10.6 percent decrease com- CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET XIII CAPITAL IMPROVEMENT FUND pared to $6.6 million in the FY 2021 Adopted Budget. Cumulatively, total General Fund support to the Cap- ital Improvement Fund has decreased by $3.1 million or 24.2 percent from $12.8 million in FY 2021 Adopted to $9.7 million the FY 2022 Adopted Budget. The City will continue to revisit forecasts to mitigate the effects of a potential "new normal" while circum- stances continue to evolve, such as the availability of vaccines and travel restrictions lifted earlier in the year. The 2022-2026 CIP anticipates a three to five year economic recovery from the impacts of COVID-19, with major tax revenues returning to pre-COVID levels in FY 2025. Discussion of this can be found in the Community Economic Recovery and Long -Term Financial Planning section of the Transmittal Letter. Other major sources of funding for the Capital Improvement Fund include Certificates of Participation (COP) funding, grants from Federal, State, and other local agencies, and transfers from the Stanford Uni- versity Medical Center (SUMC) Development Agreement, the Gas Tax Fund, and various Impact Fee Funds and Parking District Funds. Further discussion of these revenue sources can be found in the Summary of CIP Program Revenue section of this document. The Cubberley Property Infrastructure Fund is funded solely through a transfer from the General Fund based on the November 2014 change to the lease with the Palo Alto Unified School District. The revised lease reallocated an ongoing annual $1.8 million "Covenant Not to Develop" payment that previously went to the school district to establish the Cubberley Property Infrastructure Fund and support infrastructure repair and renovation for the Cubberley Community Center. Due to significant service delivery impacts from COVID-19, a new five-year lease agreement was negotiated with the Palo Alto Unified School District (PAUSD), starting in June 30, 2020. The new agreement reduced the space leased by the City at the Cub- berley facility; however, operating and maintenance costs continue at current levels for the City owned por- tion of the property with reimbursements from PAUSD for their share of maintenance and repair work done by the City. EXPENDITURES The 2022-2026 CIP for the Capital Improvement Fund includes 77 projects at a cost of $189.5 million, with $64.0 million budgeted in FY 2022, of which $42.8 million comes from previously allocated funds reappro- priated from FY 2021 for projects continuing into FY 2022. These amounts reflect a $2.5 million reduction in project costs as directed by the City Council in the March 22, 2021 meeting (CMR#12089) along with the funding source adjustments discussed previously as part of the FY 2022 Adopted Budget General Fund balancing strategy. In addition to balancing the Fund for FY 2022 these decreases have been factored into keeping the Infrastructure Reserve balanced over the next five years as part of development of the 2022- 2026 Capital Improvement Plan. This includes reducing projects in the five-year plan and deferring some project costs beyond 2026. The impact from these actions will contribute to a growing backlog of work for the City's infrastructure, and as labor and material costs continue to increase annually, it will become more costly to catch-up on deferred maintenance. The Capital Improvement Fund budget is divided into six categories: Administration, Buildings and Facili- ties, Department Technology Upgrades and Improvements, Parks and Open Space, Streets and Sidewalks, XIV • OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND and Traffic and Transportation. Additional details on each of these categories can be found in their respec- tive Capital Project Fund Overview sections. Beginning in the 2019-2023 CIP, staff budgeted the cost of staff salaries and benefits within the individual capital projects to more accurately plan and account for the total cost of projects. These costs had previ- ously been budgeted in a single capital project (AS -10000) in the capital fund to account for the salaries and benefits of all staff that work on capital projects. The inclusion of staff salaries and benefits in individ- ual project budgets can appear to increase the overall cost of the projects. What appears to be an increase is simply a shift of budget allocation from AS -10000 to the individual projects. The primary reasons for increased project costs are the significant construction cost escalation that has occurred in recent years and additions to the scope of certain projects. 2022-2026 CAPITAL IMPROVEMENT FUND EXPENDITURES BY CATEGORY $189.5 MILLION Buildings and Facilities $49.6M Administration $5,0M' Traffic and Transportation $47.5M Streets and Sidewalks $52.3M Department Technology Upgrades and Improvements $0.7M Parks and Open Space $34.SM INFRASTRUCTURE MANAGEMENT SYSTEM AND STATUS OF THE "CATCH-UP" BACKLOG A key recommendation of the Infrastructure Blue Ribbon Committee (IBRC) report was the establishment of an Infrastructure Management System (IMS) that will maintain an inventory of the City's infrastructure and track and budget for "catch-up" and "keep -up" needs. The IMS has been implemented utilizing two software applications, Maintenance Connection which is the repository for the infrastructure asset inven- • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET XV CAPITAL IMPROVEMENT FUND tory information, and Questica, the City's budget system, which is used for long term capital planning. The combined use of both applications allows the City to plan and report on long term capital funding needs and deferred maintenance, or "catch-up" balances for both operating and capital maintenance. The initial asset inventory and capital planning information has been transferred to the IMS and reporting from the IMS began in FY 2019. The December 2011 IBRC Report identified a backlog of "catch-up" projects totaling $41.2 million. The 2022-2026 CIP includes a total of $17.8 million in catch-up projects, reducing the backlog amount to $23.4 million at the end of the five-year period as outlined in the table below. IBRC "Catch -Up" Backlog Status IBR ",CATCH-UP" CATEGORY IBRC FINAL REPORT "CATCH-UP" ACKLOG "CATCH-UP" AMOUNT FUNDED TO DATE OR UDED IN THE CI - ISCAL YE , I' 022-202 BACKLOG Buildings $5.OM $2.2M $2.8M Cubberley Community Center* $6.9M $1.2M $5.7M Parks $14.4M $8.1M $6.3M Surface $14.9M $6.3M $8.6M Total $41.2M $17.8M $23.4M *Needs to be adjusted per 2020 lease agreement The 2022-2026 Capital Improvement Program reduces funding from FY 2021-2025 in the Surface category due to economic impacts from the COVID-19 pandemic. Reduction to ongoing keep up maintenance work, such as sidewalk repairs and street maintenance work will lead to increased catch-up work. Additionally, staff has not been adding new projects in response to the funding decreases. In November 2016, Santa Clara County passed Measure B, a 30 -year half -cent county wide sales tax to enhance transit, highways, expressways and active transportation (bicycles, pedestrians and complete streets). Measure B revenue for Palo Alto is anticipated to be $1.3 million annually and has been split as fol- lows: Railroad Grade Separation project (PL -17001), $0.5 million Street Maintenance (PE -86070), $0.5 million Traffic Signal and Intelligent Transportation System Upgrades project (PL -05030), $0.3 million Similarly, SB1 funding for Road Maintenance and Rehabilitation from the State of approximately $1.3 million annually is recommended to fund Street Maintenance (PE -86070). In FY 2022, there will be a one-time reallocation of SB1 funding from Street Maintenance (PE -86070) to fund the Charleston/Arastradero Corri- XVI • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND dor Project (PE -13011). In future years the addition of this funding to the City's street maintenance program could potentially allow some funds to be reallocated to other capital projects with City Council approval. CITY COUNCIL INFRASTRUCTURE PLAN In 2013 the City Council established the Council Infrastructure Committee and tasked the Committee with identifying a funding plan for infrastructure projects requiring funding above and beyond the base annual General Fund transfer to the Capital Improvement Fund. After meeting regularly for more than a year, the Committee arrived at a list of nine recommended projects and an associated funding plan, which was approved by the City Council in June 2014. At the time the plan was adopted, the total cost of Infrastruc- ture Plan projects was estimated at $125.8 million and did not include staff salary and benefit costs. As stated previously, beginning in the 2019-2023 CIP, staff budgeted the cost of staff salaries and benefits within the individual capital projects to more accurately plan and account for the total cost of projects. It is important to note that project costs for two of the projects only included the amounts that were unfunded in June 2014. For comparison to current Council Infrastructure Plan costs the original estimate should have been $136.6 million. As part of the 2020-2024 CIP, a tenth project was approved to be added to the Infrastructure Plan: the Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collection Equipment (PL - 15002). Due to the City Council's decision to defer the New Downtown Parking Garage Project (PE -15007) in February 2019, PL -15002 will mitigate parking congestion in downtown while plans for the Downtown Garage are reevaluated. In response to COVID-19, during the development of the 2021-2025 CIP, the City Council reviewed priorities among the most critical infrastructure projects to help balance the City's liabilities and investments while mitigating loss of time, effort, and money already invested. As a result of ongoing efforts to mitigate the impacts of COVID-19, during the development of the 2022-2026 CIP, the following IP projects were again deferred: Fire Station 4 Replacement (PE -18004) construction funding pushed out from FY 2022 to FY 2024 New Downtown Parking Garage (PE -15007) pushed out from FY 2022 to FY 2023 Charleston/Arastradero Corridor Project (PE -13011) pushed out from FY 2021 to FY 2022 • CITY OF PALO ALTO Pi` XVII CAPITAL IMPROVEMENT FUND Based on known estimates and including the tenth project, the total cost of the Infrastructure Plan is cur- rently $259.8 million with $42.1 million (16.2 percent) programmed in the 2022-2026 CIP. These costs are detailed by project below: Project Name (Number) 2022-2026 CIP Budget Total Project Budget Public Safety Building (PE -15001) $9.4M $117.0M California Avenue Parking Garage (PE -18000) $1.OM $50.1M Highway 101 Pedestrian/Bicycle Overpass (PE -11011) $0.1M $22.9M Charleston/Arastradero Corridor Project {PE -13011) $8.OM $20.SM Bicycle and Pedestrian Transportation Plan Implementation (PL -04010) $5.6M $15.31(V[ Fire Station 4 Replacement (PE -18004) $10.OM $10.2M Fire Station 3 Replacement (PE -15003) $0.OM $10.5M Downtown Parking Garage (PE -15007) $5.6M $7.0M Byxbee Park Completion (PE -18006) $2.4M $3.2M Downtown Automated Parking Guidance Systems (PL 15002) $O.OM $2.7M Total $42.1M $259.8M The IP relies on the two ballot measures approved by voters to increase the Transient Occupancy Tax (TOT) in November 2014 and November 2018 for a total 3.5 percent of TOT revenue which the City Council identified as a funding source to aid in infrastructure needs, including the Infrastructure Plan projects and the associated debt service payments from the Certificate of Participation (COP) issuances. The City Coun- cil also identified TOT funding from new hotels built after January 2015 for infrastructure needs, and the 2022-2026 CIP includes estimated TOT revenues from the opening of two new Marriott hotels in FY 2021. In March 2019, COPs were issued for the California Avenue Garage, with an annual debt service cost of $2.4 million. In April 2021, COPs were issued for the Public Safety Building, with an annual debt service cost starting at a prorated $1.5 million in FY 2023 and reaching $5.0 million annually by FY 2024, bringing the total annual debt service to $7.4 million by FY 2024. A portion of the TOT revenues will be allocated to pay for the debt service. In addition to the TOT funding, there are other funding sources dedicated towards IP projects. For more information regarding the funding sources per IP project, please see the individual proj- ect pages in this document. XVIII • :ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGE CAPITAL IMPROVEMENT FUND Funding So_____________•2022-2026 CIP Funding Total Projet Funding) Certificates of Participation (COP) Bond Proceeds $0.0M $144.0M Stanford University Medical Center (SUMC) Development Agreeement $12.5M $34.9M Grant Funding from Other Local Agencies $2.OM $12.7M Downtown Parking In -Lieu Fees $5.5M $6.8M Parks Dedication Fees $2.4M $2.8M SB1 Gas Tax Funding $1.3M 9 $2.4M Reimbursement from Google $O.OM $1.0M Charleston/Arastradero Impact Fees $O.OM $0.8M Stormwater Management Fund $O.OM $0.7M Public Safety Facility Impact Fees $0.0M $23.7Mt $0.5M Total $206.5M All ten projects, except for the New Downtown Parking Garage Project (PE -15007), are scheduled to be complete within the 2022-2026 CIP. The Fire Station #3 Replacement project was awarded for construc- tion in FY 2018 and it was opened in Spring 2020. Construction on phases 1 and 2 of the Charleston/Aras- tradero Corridor (PE -13011) project were completed in early 2020. The final phases will be completed in the next few years. In addition, the California Avenue Garage (PE -18000) started construction in Spring 2019 and was completed in Fall 2020. A construction contract for the Highway 101 Pedestrian/Bicycle Overpass (PE -11011) was awarded in Fall 2019 with completion estimated for Summer 2021. The construction contract for the New Public Safety Building (PE -15001) was awarded in early 2021 with completion anticipated in Summer 2023. The Downtown Automated Parking Guidance Systems is anticipated to start design and construction in FY 2022. Additional information on the status of all of the IP projects can be found on the City's website: www.infrastructure.cityofpaloalto.org/. In addition to the Council Infrastructure Plan, there are a number of other significant potential capital proj- ects that have been identified as needs that do not have funding identified. While successful completion of the Council Infrastructure Plan has been identified as the highest infrastructure priority, the following are some other potential competing community asset projects: Animal Shelter replacement or renovation Bol Park Pathway Comprehensive Conservation Plan for Foothills Nature Preserve Junior Museum and Zoo rebuild (Phase II) Parks Master Plan implementation To align with the City Council's Fiscal Sustainability priority and set aside funding for community asset projects like these, a Reserve for Debt Service will be established starting in FY 2022 at $2.4 million and • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDCI XIX CAPITAL IMPROVEMENT FUND increasing to $7.4 million by FY 2025. This will enable the Fund to better withstand revenue fluctuations in the future while maintaining funds to pay the current debt service costs. NEW PROJECTS There is one new project in the Capital Improvement Fund for the 2022-2026 CIP under the category of Buildings and Facilities: • San Francisquito Creek Joint Powers Authority Ongoing Creek Projects (PE -22000): FY 2022: $0.1 million; 2022-2026 CIP: $0.4 million More information about this project can be found on its project page under the Capital Improvement Fund section in this document. INFRASTRUCTURE RESERVE The ending fund balance in the Capital Improvement Fund is referred to as the Infrastructure Reserve (IR). The IR is used to provide cash flow for reimbursable grants, address unanticipated cost increases, and pro- vide funding for urgent and unanticipated projects. As seen in the Source and Use chart in the Capital Improvement Fund section of this document, the projected IR balance at the end of FY 2022 is estimated to be $8.3 million. Under normal circumstances, the five-year CIP assumes keeping the Infrastructure Plan COP funding at a debt to revenue ratio under 60 percent, and the ability to attain this ratio is largely assisted by the voter -approved additional 1.5 percent increase in TOT funding that Council directed towards funding infrastructure. However, as discussed at with the City Council on March 22, 2021 (CMR #12089), revenues decreased significantly in FY 2021 from the impact of COVID-19 and the 2022-2026 CIP will continue to address the impacts from this by deferring capital investments and maximizing the use of available funding from outside sources, when possible, to maintain a positive IR through all five years of the 2022-2026 CIP. This strategy carries a measured amount of risk, such as slower than anticipated recovery of TOT funding, as well as potentially unforeseen urgent capital needs that may happen prior to the com- pletion of the IP projects. It is important to note that City Council only approves the FY 2022 portion of the five-year CIP, so these assumptions and risks will continue to be evaluated throughout FY 2022 and consid- ered as part of the development of the 2023- 2027 CIP. CUBBERLEY PROPERTY INFRASTRUCTURE FUND The 2022-2026 CIP includes funding for infrastructure improvements at the Cubberley Community Center in accordance with the November 2014 change to the lease with the Palo Alto Unified School District (PAUSD), which reallocated an annual $1.8 million "Covenant Not to Develop" payment benefiting the school district to infrastructure repair and renovation for the Cubberley Community Center. In partnership with the PAUSD and the community, a Cubberley Concept Plan was developed for the Cubberley Commu- nity Center site. The California Environmental Quality Act (CEQA) analysis is in progress and must be com- pleted prior to Plan adoption. The CEQA analysis was delayed due to changes in how traffic impacts are to be assessed, and because of a shift in staff priorities due to COVID-19. Once the Plan is adopted, additional work will be required to align the Plan's priorities with the City Council's Direction for the site and the fund- ing available to do the work. XX • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND The 2022-2026 CIP for the Cubberley Community Center includes funding for emergency repairs at the site, scheduled roof replacements, and completion of the field restroom. The emergency repair and roof replacement work is needed to maintain safe building conditions for current use of the site. Completion of the field restroom will provide facilities near the fields that are heavily used for athletic events. On June 23, 2020 the City entered a new lease with PAUSD. Due to the negative impacts to the City's bud- get from the events surrounding COVID-19, and the request by PAUSD to retain portions of Cubberley, the new lease was negotiated to reduce the City's use of the premises and the corresponding cost. However, operating and maintenance costs will continue at current levels to be reimbursed by PAUSD for their share of costs. Estimated amounts for PAUSD's portion of Cubberley Roof Replacements have been pro- grammed into the 2022-2026 CIP. • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDOI XXI CITY OF PALO ALTO ENTERPRISE AND INTERNAL SERVICE FUNDS • ENTERPRISE FUND CAPITAL IMPROVEMENT PROJECTS Enterprise Funds account for financial activities that are associated with a broad range of municipal services. Each year a significant investment is made from the City's Enterprise Funds (Airport, Elec- tric, Fiber Optics, Gas, Stormwater Management, Wastewater Collection, Wastewater Treatment, and Water). In FY 2022, a total of $96.4 million will be allocated towards the capital program for the Enterprise Funds, with $496.6 million allocated over the five-year CIP, representing 67.2 percent of CIP expenditures for all funds. Of the $96.4 million allocated in FY 2022, $30.0 million was funding previously approved by the City Council, and recommended to be reappropriated from FY 2021 to FY 2022 for continuation of the projects. The Utilities Department manages the Electric, Water, Gas, Fiber Optics, and Wastewater Collection Funds, while the Public Works Department manages the Airport, Stormwater Management, and Wastewater Treatment Funds. Following is a brief discussion of the City's largest Enterprise Fund capital improvement programs. Additional information on each of these funds can be found in the fund summary sections of this document. 2022-2026 ENTERPRISE CIP PROJECTS BY FUND (90 TOTAL) $496.6 MILLION Wastewater Collection Fund (8 projects) $20.6M Stormwater Management Fund (8 projects) $13.OM Gas Fund (8 projects,)_ $33.6M Fiber Optics Fund (2 projects $2.3M Electric Fund (35 projects) $99.7M _ Airport Fund (7 projects) $ B.OM Wastewater Treatment Fund (9 projects) $257.4M Water Fund (13 projects) $62.2M XXIII ENTERPRISE AND INTERNAL SERVICE FUNDS Airport Fund The Airport receives most of its funding through grants from the Federal Aviation Administration (FAA) and the City is required to match ten percent of the award. A total of $8,0 million is allocated towards cap- ital infrastructure over the 2022-2026 CIP, with $1.4 million allocated in FY 2022. There is one new project programmed in the Airport Fund for the 2022-2026 CIP under the category of Airport Facilities: • Airport Temporary Office Buildings (AP -22001): FY 2022: $0.1 million; 2022-2026 CIP: $0.2 million More information about this project can be found on its project page under the Airport Fund section in this document. Electric Fund Over the next several years, the Electric Utility will continue to execute its regular maintenance, repair and replacement plan for the distribution system, and also begin the rollout of advanced metering infrastruc- ture and various smart grid technologies. The 2022-2026 CIP projects include 4/12kV conversion, substa- tion physical security upgrades, deteriorated wood pole replacements, underground rebuilds, and distribution system upgrades. The City will also continue to monitor the growth of electric vehicle owner- ship and gas -to -electric fuel switching in Palo Alto for future planning purposes. In the next 10 to 20 years, these factors may create notable increases in electric consumption and result in various impacts to the electric distribution system. The initial analysis for various scenarios are being performed by the City in the context of the Sustainability and Climate Action Plan (S/CAP) development and implementation process. There is one new project programmed in the Electric Fund for the 2022-2026 CIP under the category of System Improvements: • Colorado Distribution Feeder Outlet Replacement (EL -22002): FY 2022: $0.4 million; 2022-2026 CIP: $0.4 million More information about this project can be found on its project page under the Electric Fund section in this document. Fiber Fund The Fiber Network Rebuild project is temporarily on hold pending Council's direction for the City fiber net- work expansion plan and Fiber -to -the -Home (FTTH). The new proposed fiber backbone will provide high - capacity fiber to City departments (Utilities, Public Works, Office of Emergency Services, Transportation, Information Technology, and Community Services). The backbone will be routed through neighborhoods and business districts and provide new commercial dark fiber leasing opportunities and serve as a spring- board to FTTH. Water, Gas, and Wastewater Collection Program In FY 2020, Utilities implemented a new replacement schedule for gas, water, and wastewater main con- struction projects to limit these types of projects from occurring simultaneously. The coordinated schedule helped smooth out construction and inspection levels, distributing costs more evenly on a timeline instead of spiking when these projects occur simultaneously. In FY 2021, Capital workload was realigned for staff- ing resources shared commonly among the three utilities to help increase the operational efficiency among shared resources. Over the last several years prior to COVID-19, market conditions were at a peak with few XXIV • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET ENTERPRISE AND INTERNAL SERVICE FUNDS bidders and higher prices on construction projects due to the increased demand for construction services. As a result, costs per foot for main replacement have increased substantially anywhere between 50% - 100%. The impact from COVID-19 resulted in a minor change with bids received coming in slightly lower than anticipated. In response to the impact from COVID-19, during the development of the 2021-2025 CIP, some of the larger projects planned in the previous five-year CIP were pushed out beyond the 2021-2025 timeframe to avoid rate increases affected by capital needs. Efforts to mitigate impact from COVID-19 by avoiding rate increases from capital needs were continued in the development of the 2022-2026 CIP, resulting in proj- ects kept at a minimum of replacement and emergency needs. Future WGW CIP investment may be lower than in the past if construction costs continue to increase with minimal rate increases. If these austerity measures continue in the next few years, it will be difficult to maintain the existing 40-50 year main replacement schedule. The City may need to consider alternative cost reduction and financing strategies, such as applying for bond financing to accelerate some of the large construction projects during a time of lower construction costs. Stormwater Management Fund The Stormwater Management Fee ballot measure was approved by voters in April 2017, providing funding for the Storm Drain Blue Ribbon Committee's recommendations for capital projects related to mainte- nance and upgrades to the City's storm water management system. The 2022-2026 Capital Improvement Program includes expenditures of $13.0 million, with $5.9 million allocated in FY 2022. With the passage of the 2017 Storm Water Management Fee ballot measure, 13 drainage improvement projects will be recom- mended over the next 14 years, six of which have been programmed in the 2022-2026 CIP, and the first was completed in FY 2021. There are two new project programmed in the Stormwater Management Fund for the 2022-2026 CIP under the category of System Improvements: Green Stormwater Infrastructure (SD -22001): FY 2022: $0.5 million; 2022-2026 CIP: $0.5 million Trash Capture Device Installation (SD -22002): FY 2022: $0.6 million; 2022-2026 CIP: $0.6 million More information about these projects can be found on their respective project pages under the Stormwa- ter Management Fund section in this document. Wastewater Treatment Fund The Wastewater Treatment Fund accounts for activities related to the replacement and rehabilitation of the Regional Water Quality Control Plant infrastructure. The 2022-2026 CIP includes expenditures of $257.4 million, with $30.7 million allocated in FY 2022. Approximately 64 percent of expenditures within this fund are reimbursed by five contributing partner agencies (Cities of Mountain View and Los Altos, Town of Los Altos Hills, Stanford University, and East Palo Alto Sanitary District). Many of the Plant's major systems are reaching the end of their useful life and new technology for systems such as advanced water purification, and secondary treatment upgrades are available and need to be integrated into the Plant while older sys- tems are phased out. Staff has been exploring funding options for low interest state revolving fund loans or • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BL XXV ENTERPRISE AND INTERNAL SERVICE FUNDS revenue bonds to mitigate the costs to the City and partner agencies for these large infrastructure invest- ments. INTERNAL SERVICE FUND CAPITAL IMPROVEMENT PROJECTS Internal Service Funds account for activity that provides goods or services to other funds, departments, or agencies within the City. Of the City's Internal Service Funds, the Technology Fund and Vehicle Replace- ment and Maintenance Fund have capital projects programmed in the 2022-2026 CIP. The 2022-2026 CIP expenditures in the Technology Fund totals $5.8 million, with $4.9 million allocated in FY 2022. The 2022- 2026 CIP expenditures in the Vehicle Replacement Fund totals $18.6 million, with $4.4 million allocated in FY 2022. To mitigate the impacts of COVID-19, reductions were made in internal services funds to reflect both service level adjustments as well as citywide adjustments to assist in the balancing of the General Fund. Technology Fund Technology Fund projects enhance service delivery to the community and to City staff through efficient and effective implementation of information technology solutions. Of the $4.9 million in funding for FY 2022, $0.9 million is recommended to be reappropriated from FY 2021 for continuation of the projects in FY 2022. Vehicle Replacement Fund Vehicle Replacement and Maintenance Projects provide funding for the maintenance and replacement of City vehicles and heavy equipment to ensure safe, reliable, and efficient use of resources. Of the $4.4 mil- lion in funding for FY 2022, $2.9 million is recommended to be reappropriated from FY 2021 for continua- tion of the projects in FY 2022. To maintain a regular replacement schedule efficiently, staff has been standardizing the process for determining the replacement value and timing. There is one new project pro- grammed for vehicle replacements scheduled in 2026 in the 2022-2026 CIP under the Vehicle and Equip- ment Replacement category, Scheduled Vehicle and Equipment Replacement -Fiscal Year 2026 (VR- 26000) with $3.4 million budgeted in FY2026. XXVI • ETED CAPITAL BUDGET CITY OF PALO ALTO Fiscal Year 2022 Adopted Capital Budget City Council Tom DuBois, Mayor Pat Burt, Vice Mayor Alison Cormack Eric Filseth Lydia Kou Greer Stone Greg Tanaka Ed Shikada, City Manager Kiely Nose, Director of Administrative Services/Chief Financial Officer David Ramberg, Assistant Director of Administrative Services Christine Paras, Assistant Director of Administrative Services Paul Harper, Budget Manager, Office of Management and Budget Jessie Deschamps, Budget Manager, Office of Management and Budget Alison Cormack, Finance Committee Chair 1 CITY OF PALO ALTO The government of the City of Palo Alto exists to promote and sustain a superior quality of life in Palo Alto. In partnership with our community, our goal is to deliver cost-effective services in a personal, responsive and innovative manner. Quality Superior delivery of services Courtesy Providing service with respect and concern Efficiency Productive, effective use of resources Integrity Straight -forward, honest and fair relations Innovation Excellence in creative thought and implementation 2 CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET TABLE OF CONTENTS () PALO ■ ALT O CITY OF PALO ALTO Table of Contents Introduction 11 Budget Acknowledgments 13 CIP Organizational Chart 14 The Budget Process and Document 15 Budget Award 23 m Financial Summary 25 Summary of CIP Program Revenue 27 Summary Information 33 Debt Policy and Obligations 43 Capital Fund Projects 51 Capital Improvement Fund 53 Administration 71 Capital Improvement Fund Administration 72 Buildings and Facilities 75 Americans With Disabilities Act Compliance 76 Animal Shelter Renovation 78 Baylands Boardwalk Improvements 80 Building Systems Improvements 82 City Facility Parking Lot Maintenance 86 City Hall Space Planning 88 Civic Center Electrical Upgrade & EV Charger Installation 90 Civic Center Waterproofing Study and Repairs 92 Facility Interior Finishes Replacement 94 Fire Station 4 Replacement 98 Library Automated Material Handling 100 Municipal Service Center A, B, & C Roof Replacement 102 Municipal Service Center Lighting, Mechanical, and Electrical Improvements 104 New California Avenue Area Parking Garage 106 New Downtown Parking Garage 108 New Public Safety Building 112 Performing Arts Venues Seat Replacement 116 Roofing Replacement 118 University Avenue Parking Improvements 120 Water, Gas, Wastewater Office Remodel 122 Department Technology Upgrades and Improvements 125 Automated External Defibrillator Replacement 126 Extrication Tool Replacement 128 Police Video Recording Systems Replacement 130 TABLE OF CONTENTS • .=ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 5 TABLE OF CONTENTS Parks and Open Space 133 Art In Public Spaces 134 Athletic Courts Resurfacing 136 Baylands Levee Repair for Public Safety Access 138 Benches, Signage, Walkways, Perimeter Landscaping, and Site Amenities....... 140 Bol Park Improvements 142 Boulware Park Improvements 144 Byxbee Park Completion 148 Cameron Park Improvements 150 Dog Park Installation and Renovation 152 Foothills Park Boronda Lake Dock Replacement 154 Foothills Park Dam Seepage Investigation and Repairs 156 Foothills Park Improvement Project 158 Golf Course Net and Artificial Turf Replacement 160 Heritage Park Site Amenities Replacement 162 Hoover Park Improvements 164 Johnson Park Renovation 166 Magical Bridge Playground Rubber and Synthetic Turf Resurfacing 168 Mitchell Park Improvements 170 Off -Road Pathway Resurfacing And Repair 172 Open Space Lakes And Pond Maintenance 174 Open Space Trails and Amenities 176 Park and Open Space Emergency Repairs 178 Park Restroom Installation 180 Pearson Arastradero Improvement Project 182 Peers Park Improvements 184 Ramos Park Improvements 186 Rinconada Park Improvements 188 Robles Park Improvements 192 Seale Park Improvements 194 Werry Park Playground Improvements 196 Streets and Sidewalks 199 California Avenue District Gateway Signs 200 City Bridge Improvements 202 Curb and Gutter Repairs 204 Newell Road/San Francisquito Creek Bridge Replacement 206 San Francisquito Creek Joint Powers Authority Ongoing Creek Projects 210 Sidewalk Repairs 212 Sign Reflectivity Upgrade 214 Street Lights Condition Assessment 216 Street Lights Improvements . 218 Street Maintenance 220 Thermoplastic Lane Marking and Striping 224 Traffic and Transportation 227 6 TABLE OF CONTENTS • _HT`r' OF f .4,LO ALTO YEAR 7)027, ADOPTED CAPITAL I 'JDGF- Bicycle and Pedestrian Transportation Plan Implementation 228 Charleston/Arastradero Corridor Project 230 Churchill Avenue Enhanced Bikeway 234 Churchill Avenue/Alma Street Railroad Crossing Safety Improvements 236 Emergency Vehicle Traffic Signal Preemption System Pilot 238 Highway 101 Pedestrian/Bicycle Overpass Project 240 Parking District Implementation 244 Quarry Road Improvements and Transit Center Access 246 Railroad Grade Separation and Safety Improvements 250 Safe Routes To School 252 Traffic Signal and Intelligent Transportation Systems 254 Transportation and Parking Improvements 256 Cubberley Property Infrastructure Fund 259 Buildings and Facilities 263 Cubberley Repairs 264 Cubberley Roof Replacements 266 Parks and Open Space 269 Cubberley Field Restroom 270 Enterprise Fund Projects 273 Airport Fund 275 Airport Apron, Runways, and Taxiways 281 Airfield Electrical Improvements 282 Airport Apron Reconstruction 284 Runway and Taxiway Reconstruction and Drainage Improvements 288 Airport Facilities 291 Airport Facilities Electrical Improvements 292 Airport Layout Plan 294 Airport Temporary Office Buildings 296 Automated Weather Observation System (AWOS) 298 Electric Fund 301 Customer Connections 311 Electric Customer Connections 312 System Improvements 315 115 kV Electric Intertie 316 Capacitor Bank Installation 318 Coleridge/Cowper/Tennyson 4/12kV Conversion 320 Colorado Distribution Feeder Outlet Replacement 322 Colorado Power Station Equipment Upgrades 324 Colorado Substation Site Improvements 326 Colorado/Hopkins System Improvement 328 Communications System Improvements 330 East Meadow Circles 4/12kV Conversion 332 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 7 TABLE OF CONTENTS Electric System Improvements 334 Electric Utility Geographic Information System 336 Facility Relocation for Caltrain Modernization Project 338 Foothills Rebuild (Fire Mitigation) 340 Hopkins Substation 4/12kV Conversion 344 Inter -substation Line Protection Relay 346 Rebuild Underground District 15 348 Rebuild Underground District 16 350 Rebuild Underground District 20 352 Rebuild Underground District 23 354 Rebuild Underground District 24 356 Rebuild Underground District 26 358 Rebuild Underground District 30 360 Reconfigure Quarry Feeders 362 SCADA System Upgrades 364 Smart Grid Technology Installation 366 Substation 60kV Breaker Replacement 370 Substation Facility Improvements 372 Substation Physical Security 374 Substation Protection Improvements 376 Underground System Rebuild 378 Wood Pole Replacement 380 Undergrounding Projects 383 Underground District 42 - Embarcadero Road, Emerson, Middlefield 384 Underground District 43 - Alma/Embarcadero 386 Underground District 46 - Charleston/EI Camino Real 388 Fiber Optics Fund 391 Capacity Improvements 399 Fiber Optics Network - System Improvements 400 Customer Connections 403 Fiber Optics Customer Connections 404 Gas Fund 407 Customer Connections 415 Gas System, Customer Connections 416 Gas Main Replacements 419 Gas Main Replacement - Project 23 420 Gas Main Replacement - Project 24 422 Gas Main Replacement - Project 25 424 Gas Main Replacement - Project 26 426 System Improvements 429 Gas Distribution System Improvements 430 Gas Equipment and Tools 432 Gas Meters and Regulators 434 8 TABLE OF CONTENTS • ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET ABLE OF CONTENTS Stormwater Management Fund 437 Capacity Improvements 445 Corporation Way System Upgrades and Pump Station 446 East Meadow Drive System Upgrades 448 Louis Road System Upgrades 450 West Bayshore Road Pump Station 452 West Bayshore Road Trunk Line Improvements 454 System Improvements 457 Green Stormwater Infrastructure 458 Trash Capture Device Installation 460 System Rehabilitation 463 Storm Drainage System Replacement And Rehabilitation 464 Wastewater Collection Fund 467 Customer Connections .475 Sewer System, Customer Connections 476 System Improvements 479 Sewer Lateral/Manhole Rehabilitation and Replacement 480 Wastewater Collection System Rehabilitation/Augmentation Project 29 482 Wastewater Collection System Rehabilitation/Augmentation Project 30 484 Wastewater Collection System Rehabilitation/Augmentation Project 31 486 Wastewater Collection System Rehabilitation/Augmentation Project 32 488 Wastewater General Equipment and Tools 490 Wastewater System Improvements 492 Wastewater Treatment Fund 495 Buildings and Facilities 501 New Laboratory And Environmental Services Building 502 Plant Master Plan 506 System Improvements 509 Advanced Water Purification Facility 510 Headworks Facility Replacement 514 Horizontal Levee Pilot 516 Outfall Line Construction 520 Plant Repair, Retrofit, and Equipment Replacement 522 Primary Sedimentation Tank Rehabilitation 524 Secondary Treatment Upgrades 526 Water Fund 529 Customer Connections 537 Water System Customer Connections 538 System Improvements 541 Water Distribution System Improvements 542 Water General Equipment/Tools 544 Water Meters 546 TABLE OF CONTENTS • __ITY OF PALO AL 1=1SCAL l' A ,ice_ 2C 22 ADOPTED CAPITAL BUDGET 9 TABLE OF CONTENTS Water Recycling Facilities 548 Water Regulation Station Improvements 552 Water Service and Hydrant Replacement 554 Water System Supply Improvements 556 Water Tank Seismic Upgrade and Rehabilitation 558 Water, Gas, Wastewater Utility GIS Data 560 Water Main Replacements 563 Water Main Replacement - Project 28 564 Water Main Replacement - Project 29 566 Water Main Replacement - Project 30 568 Internal Service Fund Projects 571 Technology Fund 573 Citywide Technology Upgrades and Improvements 579 City Council Chambers Upgrade 580 Enterprise Resource Planning Upgrade 584 Infrastructure Management System 588 Radio Infrastructure Replacement 590 Department Technology Upgrades and Improvements 593 Computer Aided Dispatch (CAD) Upgrade 594 Development Center Blueprint Technology Enhancements 596 Public Safety Records Management System (RMS) Replacement 600 Utilities Customer Bill System Improvements 602 Vehicle Replacement and Maintenance Fund 605 Vehicle and Equipment Replacement 611 Emergency Repair and Replacement 612 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2019 614 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2020 616 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2021 618 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2022 620 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2023 622 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2024 624 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2025 626 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2026 628 gal Supplemental Information 631 Glossary 633 Project Name Index 637 Project Number Index 641 Americans with Disabilities Act 645 10 TABLE OF CONTENTS • .cITY OF PALO ALTO FISCAL YEAR 2022 f`,DOPTED CAPITAL BUDGET INTRODUCTION () PALO ■ ALT O CITY OF PALO ALTO 3udget Acknowledgments Department Budget Coordinators Community Services Lam Do Lindsay Wong Fire Amber Cameron Information Technology Sherrie Wong Library Giovanna Erkanat Office of Transportation Elizabeth Egli Chitra Moitra (Special Assistance) Police Eric Jensen Public Works Michelle Nelson Dinaa Alcocer (Special Assistance) Holly Boyd (Special Assistance) Loretta Olmos (Special Assistance) Jamie Perez (Special Assistance) Utilities Anna Vuong Dave Yuan (Special Assistance) Office of Management & Budget Staff Kiely Nose Christine Paras Paul Harper Alexandra Harris Jessie Deschamps Sean Kilger Oscar Murillo Chaitali Paliwal Kayla Shapiro Steve Guagliardo (Special Assistance) Josh Martinez Capital Improvement Plan Review Committee Ed Shikada Brad Eggleston Kiely Nose Paul Harper Alexandra Harris BUDGET ACKNOWLEDGMENTS • 13 Public Works Managed Projects CUBBERLEY - 0.15 0.05 -Project Manager 0.10 -Senior Engineer STREETS - 5.55 0.25 -Administrative Associate III 0.12 -Assistant Director 1.00 -Associate Engineer 0.15 Coordinator Public Works Projects 0.68 -Inspector, Field Services 0.30 -Management Analyst 1.20 -Project Engineer 0.15 -Project Manager 0.70 -Senior Engineer 0.45-Supv Inspector/Surveyor PW 0.55 -Surveyor PARKS AND LANDSCAPE - 3.22 0.25 -Administrative Associate III 0.12 -Assistant Director 0.40 -Engineer 0.90-Lanscape Architect/Park Planner 0.20 -Management Analyst 0.40 -Project Engineer 0.15 -Project Manager 0.80 -Senior Engineer SIDEWALK- 3.74 0.12 -Assistant Director 0.74 -Cement Finisher -Lead 1.00 -Engineer 0.53 -Inspector, Field Services 0.50 -Manager Maintenance Operations 0.25 -Project Engineer 0.20 -Project Manager 0.20 -Senior Engineer 0.20-Supv Inspector/Surveyor PW STRUCTURES AND GROUNDS -8.87 0.50 -Administrative Assistant 0.30 -Administrative Associate III 0.36 -Assistant Director 0.70 -Engineer 0.50 -Engineering Technician I I I 0.10 -Facilities Manager 0.30 -Management Analyst 0.15 -Manager Maintenance Operations 4.32 -Project Engineer 0.20 -Project Manager 1.44 -Senior Engineer STORMWATER MANAGEMENT - 2.17 0.20 Administrative Associate III 0.80 -Engineer 0.10 -Management Analyst 0.65 -Project Engineer 0.30 -Senior Engineer 0.12 -Surveyor VEHICLE REPLACEMNT - 2.30 0.15 -Assistant Fleet Manager 0.25 -Fleet Manager 0.30 -Fleet Service Coordinator 0.50 -Management Assistant 0.10 -Motor Equipment Mechanic -Lead 0.50 -Motor Equipment Mechanic II 0.50 -Project Manager WASTEWATER TREATMENT -1.30 0.10 -Assistant Manager, WQCP 1.20 -Senior Engineer AIRPORT - 0.75 0.25 -Facilities Technician 0.50 -Manager Maintenance Operations Total: 28.05 FTE Utilities Managed Projects 0.45 -Asst Director Util Engineering 0.10 -Cathodic Protection Tech. Asst 0.10 -Cathodic Technician 0.35 -Contracts Administrator 1.50 -Electric Assistant I 0.89 -Electric Heavy Equipment Operator 1.28 -Electric Project Engineer 1.37 -Electric Underground Inspector 0.18-Elec Underground Inspector -Lead 2.89 -Engineer 0.60 -Engineering Technician Ill 0.25 Gas and Water Meter Measurement Control Technician 2.52 -Heavy Equip Oper/Install Rep 1.70 -Inspector, Field Services 4.19-Lineperson/Cable Specialist 2.54-Lineperson/Cable Specialist -Lead 0.08 -Metering Technician 0.05 -Metering Technician -Lead 1.00-Overhead/Underground Troubleman 0.33 -Power Engineer 2.63 -Project Engineer 0.51-SCADA Technologist 4.12 -Senior Electrical Engineer 2.42 -Senior Engineer 0.30 -St Light/Traffic/Fiber Tech 0.20 -St Light/Traffic/Fiber-Lead 1.32 -Substation Electrician 0.56 -Substation Electrician -Lead 3.59 -Utility Engineer Estimator 0.66 -Utility Engineer Estimator -Lead 0.14 -Utility Install Repair -Lead - Welding Certified 0.54 -Utility Install Repair -Welding Certified 3.75 Utility Install/Repair 0.54 -Utility Install Repair Assistant 2.13 -Utility Install Repair -Lead 0.76 -Utility Locator 2.82 -Utility Supervisor 0.62 -Water Systems Operator II 1.42 WGW Heavy Equipment Operator Total: 51.40 FTE Office of Transportation Managed Projects 0.15 -Administrative Assistant 0.35 -Associate Planner 0.65 -Associate Engineer 0.30 -Chief Transportation Official 0.15 -Coordinator Public Works Projects 1.35 -Coordinator Transportation Systems 0.15 -Management Analyst 0.30 -Parking Operations -Lead 1.75 -Project Engineer 0.05 -Project Manager 0.80 Senior Engineer 0.80 -Senior Planner 0.60 -Traffic Engineering -Lead 0.45 -Transportation Planning Manager Total: 7.85 FTE Community Services Managed Projects 1.00 -Coordinator Public Works Projects Total:1.00 FTE Administrative Services Managed Projects 0.60 -Contracts Administrator 0.60 -Senior Management Analyst Total: 1.20 FTE FY 2022 POSITION TOTALS Administrative Services - 1.20 Community Services -1.00 Office of Transportation - 7.85 Public Works - 28.05 Utilities - 51.40 Total Full -Time - 89.50 14 CIP ORGANIZATIONAL CHART • THE BUDGET PROCESS AND DOCUMENT Capital Budget and Five -Year Capital Improvement Plan The annual capital budget and five-year Capital Improvement Plan (CIP) is a spending plan for the City's infrastructure needs, which is based on the City Council priorities listed below. The City Council approved multi -year funding plans, such as the infrastructure keep -up and catch-up plan recom- mended by the Infrastructure Blue Ribbon Commission (December 2011), as well as the City Council 2014 Infrastructure Plan (June 2014). The review of the capital budget and five-year CIP is structured around public hearings conducted prior to City Council adoption. City Council Top Priorities At the start of the City's budget process, the City Council determines its main priorities for the upcom- ing budget period. The priorities guide both budget development and department priority -setting. The public has the opportunity to provide input into this process as well as during the budget review by the Finance Committee and City Council. The following are the City Council's Top Priorities for 2021, adopted in January 2021: Economic Recovery Housing for Social and Economic Balance Social Justice Climate Change - Protection and Adaption Bucget Preparation The City's annual budget process begins in September with the development of the base budget and concludes in August with the release of the adopted budget. The operating and capital budgets are developed on behalf of the City Manager, in consultation with senior management and the Director of Administrative Services, by the Administrative Services Department's Office of Management and Bud- get (OMB) utilizing the following main sources of information: The City Council's top priorities and other City Council directives, such as the 2014 Infrastructure Plan Organizational financial status and budgetary guidelines Service level and infrastructure prioritization, as identified by the City Manager Community input (e.g. Infrastructure Blue Ribbon Commission) The City's policies regarding land use and community design, transportation, housing, natural environment, business, and economics, as outlined in the Comprehensive Plan. THE BUDGET PROCESS AND DOCUMENT • .TTY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 15 THE BUDGET PROCESS AND DOCUMENT Ca vital Buc get Calenc ar SEPTEMBER The capital budget process begins with the preparation of the capital budget guidelines and calendar by the Administrative Services Department's Office of Management and Budget (OMB). The budget guidelines are then distributed to all departments. OCTOBER/NOVEMBER Departments review the prior year five-year CIP. Based on the previously outlined information sources, changes to the prior year budgets are developed by the respective departments managing the City's infrastructure assets: Utilities, Information Technology, Community Services, Public Works, Office of Transportation, and Administrative Services. Changes to the CIP might include: addition of new proj- ects, deletion of planned projects, reprioritization of planned projects, alternative funding strategies, and revision of project costs or timelines. Revisions of project costs reflect a review of potential vari- ables such as, but not limited to, revised construction estimates, annual Consumer Price Index (CPI) increases, and known contractual increased costs. DECEMBER/JANUARY Departments submit capital infrastructure funding requests to the OMB. For General Fund funded proj- ect requests, OMB, in conjunction with Public Works, prepares an initial prioritization of requests based on the previously outlined information sources for consideration by the General Fund CIP Review Com- mittee consisting of senior managers in Public Works, Community Services, Administrative Services, and the Office of Transportation. JANUARY/FEBRUARY The General Fund CIP Committee reviews the General Fund capital budget submissions to ensure that the proposed projects align with the City Council's Top Priorities and other City Council directives, can be funded with available resources, and are aligned in the five-year plan to maximize City resources. MARCH The City Manager reviews and makes final decisions on the proposed capital budget and five-year Cap- ital Improvement Program. APRIL/MAY Staff solicits input from the Planning and Transportation Commission on the proposed CIP, which reviews the CIP as it relates to the Comprehensive Plan. Comments from the PTC and staff response to comments from the PTC are reported during the public budget hearings. MAY/JUNE The City Manager releases and presents the proposed CIP to the City Council and posts the budget documents on the City's website. Through a series of public hearings the budget is discussed and amendments are proposed. Final adoption occurs at a public hearing in June. All changes made during the public hearings are incorporated into the adopted budget document, which is distributed to City libraries and posted on the City's website. 16 THE BUDGET PROCESS AND DOCUMENT • r' OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET THE BUDGET PROCESS AND DOCUMENT Capital Project Criteria The following are criteria for qualification as a capital project: • Must have a minimum cost of $50,000 for each stand-alone unit or combined project. • Must have a useful life of at least five to seven years (the purchase or project will still be functioning and not be obsolete at least five to seven years after implementation). • Must extend the life of an existing asset or provide a new functional use for an existing asset for at least five years, for example extensive roof rehabilitations. These improvements are distinguished from ongoing maintenance work that may extend the life of the asset but is done on a routine basis. Project Prioritization Selection Criteria As part of developing the capital budget, staff must prioritize how to allocate limited resources over a variety of competing needs and demands. Projects and funding levels are prioritized utilizing several criteria, including: • City Council priorities; • Alignment with the City's Infrastructure Blue Ribbon Commission (IBRC) report and Infrastructure Plan; • Health and safety implications; • Historical spending levels; and • Certainty over the feasibility, scope, and level of resources required. In addition to the criteria outlined above, the prioritization of Enterprise Fund CIP projects is deter- mined by the department that manages the Enterprise Fund, and planned using several more factors such as the department's operational needs, funding availability, CIP strategic plan, oversight commit- tee direction, and specific City Council direction. Continuing Projects A change to the mechanism for previously approved projects that are continuing into the new fiscal year was approved during Fiscal Year 2015. Previously, unspent funding for capital projects carried for- ward automatically from one year to the next as long as funds were spent within a two-year period. In September 2014, the City Council approved an amendment to Municipal Code Section 2.28.090, elimi- nating the provision allowing for the reappropriations. Effective Fiscal Year 2016, City Council authori- zation is required for Capital funds to be carried forward from one fiscal year to the next. There are several opportunities for departments to request funds to be carried over from one fiscal year to the next. First, departments have the opportunity to request funds to be carried over from one year to the next through the budget process. By estimating lower than budgeted expenditures in the current year, funds not anticipated to be spent in the current year but still required for the completion of the project are reflected in the first year of the five-year CIP. The Fund Narrative for each fund indi- cates the total amount of reappropriations included in this budget. Additionally, as part of the year-end closing actions, anticipated to be brought forward for City Council approval in the Fall, all projects will be reviewed to determine if additional adjustments to reappropriations are required. Operating Budget Impact The City uses the life cycle costing principle in planning for capital projects. All costs associated with a capital project, including operations and maintenance, will be included in the operating budget at the THE BUDGET PROCESS AND DOCUMENT • :FTY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 17 THE BUDGET PROCESS AND DOCUMENT time of release of the applicable annual operating budget. Where applicable, the CIP budget document identifies the amount of operating expense associated with the project. Changes to the Adopted Budget Administrative policies and the Palo Alto Municipal Code provide guidelines on budget transfers, the authorization necessary to implement transfers, and appropriations after the budget is adopted. Budget Amendment This is an adjustment to the total project appropriated amount which was not included in the original adopted budget. These supplemental appropriations are presented to City Council in an agenda report and must be approved by the City Council. Reasons for initiating a Budget Amendment include: • Recognizing unanticipated revenue, which was not projected in the budget, and appropriating related expenditure in the year received (requires 2/3 City Council approval) • Changes in scope of work • Higher than estimated costs • Adding new projects to the budget due to an urgent need or City Council direction Budgetary Basis The budget is prepared in accordance with Generally Accepted Accounting Principles. The budget for governmental funds has been prepared on a modified accrual basis. The modified accrual basis recog- nizes expenditures when the related fund liability is incurred. Revenues are recognized when they become both measurable and available. "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Fund Structure and Accounting Basis The accounts of the City are made up of funds that help organize and account for restricted resources. A fund is defined as a fiscal and accounting entity with a self -balancing set of accounts (comprised of assets, liabilities, fund equity, revenues, and expenditures), which are segregated for the purpose of car- rying out specific activities or attaining certain objectives in accordance with regulatory requirements. The City has the following fund type categories: Governmental Fund Types The Governmental Funds include the General, Special Revenue, Debt Service, and Capital Project Funds. Governmental Funds are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Proprietary Fund Types The Proprietary Funds, which include the Enterprise and Internal Service Funds, are used to account for the City's business -type activities. Proprietary funds are reported using the economic resources mea- surement focus and the full accrual basis of accounting. Revenues are recorded when earned, and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. 18 THE BUDGET PROCESS AND DOCUMENT • 2I T Y OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET THE BUDGET PROCESS AND DOCUMENT Fiduciary Fund Types The Fiduciary Funds account for assets held by the City in trust or as an agent for various assessment and community facilities districts. The City budget process does not include fiduciary funds. Agency Fund Types The Agency Funds are custodial in nature and do not involve measurement of results of operations. The City maintains three agency funds. The City budget process does not include agency funds. Document Layout The Capital Budget document provides readers with cost estimates, methods of financing, and project schedules for the City of Palo Alto's CIP for the next five years as well as estimates for current year activity. The document is organized by fund with each fund section containing the following elements: • Capital Projects Fund Overview: A narrative for every fund is included in this document, which includes historical expenditure levels, budget comparisons to prior years, a summary of the infrastructure related to that particular fund, and a discussion of major capital projects grouped by category. Additionally, this section includes statistical information regarding the program such as miles of gas mains or number of vehicles in the City fleet. • Project Detail Pages: After each fund summary, the reader finds information for each capital project, both recurring and non -recurring projects. The project pages include information regarding the project completion schedules (initial and revised), descriptions, justifications, a summary of significant changes to the cost or schedule of a project, revenue and expense information by fiscal year, and operating budget impacts for each project. This allows for the total cost of a project to be detailed. The information in the project detail pages is discussed further below. • Project Maps: For the Adopted Capital Improvement Fund and the various Enterprise Funds, a map is included which shows the location of projects, for projects that have a singular defined location. At the end of the document, the reader will find a Glossary which defines frequently used terms. THE BUDGET PROCESS AND DOCUMENT • 19 HE BUDGET PROCESS AND DOCUMENT Understanding the Details Project Numbering Sequence The project number contains seven characters. The first two are letters related to the managing depart- ment or fund. The next two digits relate to the fiscal year in which the project first received funding or was identified. The final three numbers are system -gener- ated. For example, with project PE -17006, the "PE" denotes Public Works Engineering, the "17" indicates FD Fiscal Year 2017 funding, and the "006" is the sequen- tial project number. The "Managing Department or Fund" table can be used as a reference for the two - character alpha portion of the project number. MANAGING DEPARTMENT OR FUND PROJECT CODE AC AP AS CB EL Project Information The project detail pages include the following infor- mation: • Fund - refers to the fund where the project is budgeted. • Category- describes the type of activity that the project aligns to within the fund. A table at the end of this section provides a summary of the categories assigned to the various funds. • Project Location- describes the location or area that will be improved as a result of the project. • Managing Department- refers to the department or office that is responsible for the delivery of the project. • IBRC Reference- refers to nomenclature devised FO GS LB OS PD PE PF PG PL Arts & Culture Airport Fund Administrative Services Cubberley Fund Electric Fund Fire Department Fiber Optics Fund Gas Fund Library Open Space Police Department Public Works Engineering Public Works Facilities Parks 8< Golf Course City Manager/Office of Trans- portation PO Public Works Operations SD TE VR WC WQ Stormwater Management Fund Technology Fund Vehicle Fund Wastewater Collection Fund Wastewater Treatment Fund by the Infrastructure Blue Ribbon Commission WS Water Fund (IBRC) for certain General Fund projects; "keep - up" refers to projects which address the annual maintenance of existing infrastructure; "catch-up" refers to projects which address deferred maintenance needs; "new" refers to projects which address needs not identified by "keep -up" or "catch-up." This category only applies to General Fund projects after the release of the Final IBRC report in 2011. • Initial/Revised Project Start/Completion- indicates what the initial schedule for the project was, as well as any subsequent changes. • Project Description- provides the scope of work for the project. • Project Justification- outlines the reasons why funding is required. • Supplemental Information- provides additional information that may enhance the project description and justification. 20 THE BUDGET PROCESS AND DOCUMENT • Y OF PALO ALTO FOCAL YEAR 2022 ADOPTED CAPITAL BUDGET THE BUDGET PROCESS AND DOCUMENT • Significant Changes- provides an explanation of the changes to the initial schedule or budget for a project. • Funding Sources Schedule- outlines the sources of funding for the project by fiscal year. Generally projects are not funded by a particular grant, fee, or transfer, but in instances where they are, these sources are indicated. In most cases, this section indicates the amount that the fund where the project is budgeted will contribute towards the project. This table also includes prior year revenues, a current year estimate, anticipated revenue beyond the five years of the CIP, and total revenue for the project. • Expenditure Schedule- outlines the projected costs, by year for each project. Costs are broken into phases, such as design and construction, to indicate how the funds will be spent each year. Where applicable, salary and benefit estimates are included in the individual phases for a project, rather than reflected separately as in prior years. Salary and benefit costs are estimated for all five years of the CIP. In prior years, salary and benefit costs were reflected within the project for the first year of the CIP only. This table also includes prior year expenditures, a current year estimate, anticipated expenditures beyond the five years of the CIP, and the total cost of the project. • Operating Impacts- describes estimated annual maintenance and operating costs associated with the project. Efforts have been made to include the operating cost impacts wherever possible. Maintenance costs include utilities, equipment maintenance or service, facilities maintenance or service, grounds/landscape maintenance or service, custodial maintenance and others. • Relationship to Comprehensive Plan- indicates how the project furthers the implementation of the Comprehensive Plan, citing specific Comprehensive Plan policies and programs. In instances where a secondary relationship to the Comprehensive Plan exists, this is notated as well. • Potential Board/Commission Review- City Council -appointed advisory board, commission or ad hoc committee that has oversight responsibility on a project. A project may be reviewed by more than one board or commission. This body (bodies) provides the City Council input as to the merits of a project. • Environmental Impact Analysis- indicates the California Environmental Quality Act (CEQA) status of the project and LEED status, if applicable. THE BUDGET PROCESS AND DOCUMENT • 21 CAPITAL FUNDS Capital Improvement Fund Administration . Buildings and Facilities . Department Technology Upgrades . Parks and Open Space . Streets and Sidewalks Traffic and Transportation Cubberley Property Infrastructure Fund Buildings and Facilities . Parks and Open Space ENTERPRISE FUNDS Airport Fund . Airport Apron, Runways, and Taxiways . Airport Facilities Electric Fund . Customer Connections . System Improvements . Undergrounding Projects Fiber Optics Fund . Capacity Improvements . Customer Connections Gas Fund . Customer Connections . Gas Main Replacements . System Improvements Stormwater Management Fund Capacity Improvements System Improvements • System Rehabilitation Wastewater Collection Fund • Customer Connections • System Improvements Wastewater Treatment Fund • Buildings and Facilities • System Improvements Water Fund • Customer Connections • System Improvements • Water Main Replacements INTERNAL SERVICE FUNDS Technology Fund . Citywide Technology Upgrades and Improvements . Department Technology Upgrades and Improvements Vehicle Replacement Fund Fleet Infrastructure Improvements Vehicle and Equipment Replacement 22 THE BUDGET PROCESS AND DOCUMENT • " ''ALO ALTO FISCAL YEAR 2022 BUDGET AWARD u v t CaCifornia Society of wlunicipaCFinance Officers Certificate of Award Capital Budget Excellence Award Fiscal Year 2020-2021 Presented to the City of Palo Alto For meeting the criteria established to achieve the Capital Budget Excellence Award 7 • A January 31, 2021 Marcus Pimentel CSMFO President Michael Manno, Chair Recognition Committee Dedicated Excellence in Municipal Financial Reporting Saci 4:; BUDGET AWARD • 'T`( OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 23 CITY OF PALO ALTO FINANCIAL SUMMARY CITY OF PALO ALTO SUMMARY OF CIP PROGRAM REVENUE Summary of CIP Revenue Revenue Source ($000's) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Total CIP 2022 2023 2024 2025 2026 2022-2026 Capital Improvement Funds Transfer from General Fund Debt Financing Gas Tax Impact Fees/In-Lieu Fees Federal. State. and Local Agencies Stanford University Medical Center Fund Transfer from Parking Funds Transfer from Other Funds $ 11.595 10 $ 2,592 $ 5.145 $ 8.335 $ 2.450 $ 187 $ 2.562 $ 20.712 $0 $ 2.592 $ 6.126 $ 17.574 $ 2.400 $0 $ 357 $ 26.457 $ 0 $ 2.592 $ 895 $ 1.765 $ 5.569 $0 $ 297 $ 30.238 $0 $ 2.592 $ 395 $ 1,765 $ 4.075 $0 $ 102 $ 34,077 $0 $ 2.592 $ 895 $ 2.550 $0 $0 $0 $ 123.080 $0 $ 12.961 $ 133.456 $ 31,990 $ 14,494 $ 187 $ 3.318 TOTAL CAPITAL IMPROVEMENT FUNDS $ 32,867 $ 49,761 $ 37,575 $ 39,168 $ 40,114 $ 199,485 Enterprise Funds Utility User Fees and Charges Debt Financing Federal, State, and Local Agencies Transfers from Other Funds $ 4,277 $ 32.407 $ 1,237 $ 323 $ 4,305 $ 145.705 $ 312 $ 332 $ 4,332 $ 20.900 $ 433 $ 342 $ 4,361 $0 $ 3.998 $ 353 $ 4.550 $ 43.607 $ 420 $ 362 $ 48,939 $ 272,555 $ 21.824 $ 242.619 $ 6,400 $ 1.712 1 O 1 AL ENTERPRISE FUNDS $ 38,244 $ 150,654 $ 26,008 $ 8,711 Internal Services Funds Transfer from General Fund Transfer from Other Funds Other Agencies $ 850 $ 754 $0 $ 2.126 $ 1.584 $ 104 $ 3,814 $ 3,671 $ 2,126 $ 1.545 $0 $ 2.126 $ 1.545 $0 $ 3,671 $ 2.126 $ 1.445 $0 $ 3,571 $ 9.354 $6,874 $ 104 TOTAL INTERNAL SERVICE FUNDS $ 1,604 $ 16,332 TOTAL CAPITAL IMPROVEMENT PROGRAM $ 72,715 $ 204229 $ 67254 $ 51,550 $ 92,625 $ 488,373 Transfer From General Fund Transfers from the General Fund to the Capital Improvement fund are primarily for repairs to the City's roads, parks and open space, and facilities. The Capital Improvement Fund category includes two funds, the Capital Improvement Fund and the Cubberley Property Infrastructure Fund. To support essential infrastructure, the Capital Improvement Fund receives an annual base General Fund transfer, and revenue from Transient Occupancy Tax (TOT). The two voter - approved increases to the Transient Occupancy Tax (TOT), November 2014 and November 2018, totaling 3.5 percent of TOT revenue, were identified by the City Council as a funding source to support infrastructure needs. Revenue generated from TOT, including new hotels opened in Fis- cal Year 2021, are transferred to support budgeted Infrastructure Plan projects and expected debt financing to fund two of the Infrastructure Plan projects, the California Avenue Parking Garage and the New Public Safety Building. CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 27 SUMMARY OF CIP PROGRAM REVENUE In response to the immediate impact of the COVID-19 pandemic, the General Fund transfer to the Capital Improvement Fund was reduced from a pre -pandemic estimate of $30.7 million to $11.6 million for FY 2021, necessitating a decrease to capital improvement expenses. In order to balance liabilities while maintaining a responsible level of investment in the City's essential infrastructure, projects were reprioritized and deferred. Throughout FY 2021, the staff revisited the economic forecast with Council, resulting in the total General Fund transfer to the Capital Improvement Fund decreasing to further from $11.6 million to $7.1 mil- lion for FY 2021. In response to current conditions, the FY 2022 budget continues these efforts to mitigate the economic impacts of COVID-19. In the 2022-2026 CIP, the total transfers from General Fund to the Capital Improvement Fund is $113.8 million. This figure includes the General Fund base transfer to the Cap- ital Improvement Fund, revenue anticipated from the 3.5 percent of TOT, and estimated interest earnings in the Capital Improvement Fund of $1.2 million annually. The Cubberley Property Infrastructure Fund will continue to be supported by an annual transfer of $1.8 million from the General Fund, approved by the City Council as part of the new Cubberley Lease Agreement (CMR #11460). Transfers from the General Fund to the Internal Service Funds are comprised mostly of funding for vehicle replacement costs in the Vehicle Replacement and Maintenance Fund. In reflection of current service deliv- ery impacts from COVID-19, the City is limiting replacements to only regulatory or serious maintenance issues, allowing transfers to remain at a decreased level of $0.9 million for FY 2022. It is estimated that funding will return to pre -pandemic levels, approximately $2.1 million annually, starting in FY 2023. In the 2022-2026 CIP, the total General Fund transfer to the Vehicle Replacement and Maintenance fund is $9.4 million, or an average of $1.9 million annually. Certificates of Participation/Debt Financing The Infrastructure Plan (IP), as approved by the City Council in June 2014 (CMR #4889), relied upon a bor- rowing mechanism known as Certificates of Participation (COP) to fund a portion of the improvements outlined in the plan ($63.3 million). By pledging future revenues generated by voter -approved increases to the TOT (discussed in the Transfer from General Fund section), the City can finance, through issuance of debt, the cost of construction of IP projects such as the California Avenue Area Parking Garage (PE -18000) and a New Public Safety Building (PE -15001). In April 2020, bonds for the New Public Safety Building were sold, generating $102.0 million in proceeds in FY 2021. This brought the total for debt financed IP project costs to $144.0 million with an estimated annual debt service cost of $7.4 million. In 2012, the Regional Water Quality Control Plant (RWQCP) created a Long -Range Facilities Plan to evalu- ate the infrastructure needs at the RWQCP with regards to future regulations, replacement and rehabilita- tion needs, site planning, and flow and load projections. Due to the large expense of the major projects included in the 2022-2026 CIP, the RWQCP will require debt financing. Staff received approval from the City Council to pursue revenue bonds for these projects (CMR #10011) and will return to Council once the debt financing mechanism, SRF, revenue bonds, or a blend of both is determined. Gas Tax Fund The Gas Tax Fund accounts for revenues received from the State gas tax and Federal and State grants ear- marked for street improvements. Use of this fund is restricted to maintenance of the road network system of the City, including sidewalks. Transfers from the Gas Tax Fund support the Street Maintenance (PE - 86070) and Safe Routes to School (PL -00026) projects. The passage of S.B. 1 for Road Maintenance and 28 SUMMARY OF CIP PROGRAM REVENUE • :I T Y OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET SUMMA OF CIP PROGRAM REVENi;UIE Rehabilitation is estimated to provide an additional $1.3 million annually for street maintenance. This fund- ing assists with the City's street maintenance program, allowing some funds to be reallocated to other cap- ital projects, such as the Charleston/Arastradero Corridor project (PE -13011) in FY 2022, with City Council approval. Community Development Funds Community development funds are collected from developers and provide funding for the City's infrastruc- ture related to community centers, libraries, parks, public facilities, and transportation. The City Attorney provides guidance on whether a project qualifies for funding. In the 2022-2026 CIP, two projects are sup- ported by the Parkland Dedication Fees collected accordingly under the Quimby Act: Bouloware Park (PE - 17005), and Byxbee Park (PE -18006); and three projects are supported by Parks Impact Fees collected to fund the acquisition of land and improvements for neighborhood and district parks: Boulware Park (PE - 17005), Dog Park Installation and Renovation (PG -18001), and Park Restroom Installation (PG -19000). Traf- fic Impact Fees are programmed to support the Traffic Signal and Intelligent Transportation Systems proj- ect (PL -05030), which maintains traffic safety and improves roadway operations including the reduction of roadway congestion with traffic signal retiming projects. Funding from the Library Impact Fees are pro- grammed to fund the Library Automated Material Handling project (LB -21000). Lastly, $5.5 million in trans- fers from the Downtown Parking In -Lieu Fund to the Capital Improvement Fund to support the costs associated with the Downtown Parking Garage (PE -15007) project were deferred to FY 2023 to align with project expenses. Fec era I, State, & Local Ac encies The City partners with local agencies to provide support to certain capital projects. This revenue is typically provided as reimbursement grants or direct transfer payments. In Fiscal Year 2022, the City is expected to receive approximately $8.3 million from other agencies in support of projects in the Capital Improvement Fund. In the remaining years of the Capital Improvement Program (Fiscal Years 2023 through 2026), it is anticipated that the City will receive an additional $23.7 million in funds from other agencies for projects programmed in the Capital Improvement Fund. This revenue category includes Measure B funding for transportation enhancements from the Santa Clara Valley Transportation Authority (VTA), which is programmed to fund costs associated with Railroad Grade Separation (PL -17001), Traffic Signal and Intelligent Transportation Systems (PL -05030), and Street Main- tenance (PE -86070). In addition, funding from the Federal Aviation Administration is recorded in the Air- port Fund, with further details provided in the Airport Fund section of this document. Stanforc University Mec Agreement ical Center Development In 2011, a development agreement was established between the City of Palo Alto and the Stanford Univer- sity Medical Center Parties. The funds received by the City from this development agreement represent a significant portion of the funding for the Infrastructure Plan projects. Over the course of the 2022-2026 CIP, transfers to the Capital Improvement Fund totaling $14.5 million are anticipated. This funding will sup- port a variety of projects including the Bicycle and Pedestrian Transportation Implementation Plan (PL - 04010), the reconstruction of Fire Station #4 (PE -18004), the Quarry Road Improvements and Transit Cen- ter (PL -16000), Charleston/Arastradero Corridor Project (PE -13011), and Railroad Grade Separation (PL - SUMMARY OF CIP PROGRAM REVENUE • OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 29 SUMMARY OF CIP PROGRAM REVENUE 17000). For additional information about the development agreement, please refer to the Special Revenue Funds section of the Fiscal Year 2022 Operating Budget document. Parkinc Func s Over the 2022-2026 CIP, $0.2 million is expected to be transferred from the City's parking funds for the University Avenue Parking Improvements project (PF-14003). Funding for parking related capital invest- ments beginning in FY 2023 and beyond is contingent upon continued availability of revenues generated from parking permits within the respective parking districts. Transfers From Enterprise Funds The City of Palo Alto has nine Enterprise Funds that are managed by the Public Works Department and the Utilities Department. The Airport Fund, Refuse Fund, Stormwater Management Fund, and Wastewater Treatment Fund are collectively referred to as the "Public Works Funds," while the Electric Fund, Fiber Optics Fund, Gas Fund, Water Fund, and Wastewater Collection Fund are collectively referred to as the "Utilities Funds." For further information, please refer to The Budget Process and Document section of this book. In instances where the Enterprise Funds would benefit from a General Fund or Internal Service Fund project, the Enterprise Funds are charged for their proportional share. Several examples are included in the 2022-2026 CIP; including MSC Lighting, Mechanical, and Electric Improvements (PF-16006); Facility Inte- rior Finishes Replacement (PF-02022); City Facility Parking Lot Maintenance (PE -09003); and Utilities Customer Bill System Improvements (TE-10001) projects. A portion of the cost of these projects will be split among the various Enterprise Funds according to the proportional use by the various funds. Enterprise Func s Utility Pate Changes Enterprise Funds operate on a full cost recovery basis. Accordingly, all costs related to operations and cap- ital projects are recovered through utility rate charges. The Fiscal Year 2022 Operating Budget document contains a detailed discussion regarding the Fiscal Year 2022 utility rate increases. Transfers Within Enterprise Funds Most of the Enterprise Funds are supported by rates, and the revenue is used for specific services provided by each fund. When a capital project supports multiple Enterprise Funds, the fund that manages the proj- ect is reimbursed through transfers from other funds to ensure the project's costs are proportionally shared. An example of this type of project is the application of the Geographic Information System (GIS) (WS -02014) that benefits the Water, Gas and Wastewater Collection Funds. The Water Fund manages the GIS project, and the Gas and Wastewater Collection Funds reimburse the Water Fund for their share of the project cost. User Fees anc Charges Certain CIP projects in the Enterprise Funds are supported by user fees. Included in this category are cer- tain charges to telecommunication and cable television companies pertaining to undergrounding projects. The list of projects funded by user fees and the description of each user fee are summarized in the table below. 30 SUMMARY OF CIP PROGRAM REVENUE • T Y OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Enterprise Fund Project Name User Fee 2022-2026 CIP Plan Revenues Description Electric Fund Electric Fund Fiber Optics Fund Gas Fund Wastewater Collection Fund Water Fund Electric Customer Connections (EL -89028) Connection Fees \.Vood Pole Replacement (EL- Telecommunication 19004) Rental Fees Fiber Optic Customer Connections Fiber Optic License (F0-10000) Fees Gas System, Customer Connections (0S-80017) Sewer System, Customer Connections r WC -80020) Water Customer Connections (WS -80013) Connection Fees Connection Fees Connection Fees $8,500,000 $750,000 $1,000,000 Cover services for installation, transformers, meters for new customers, upgrading of existing customers and temporary service connection, For a list of other services refer to Utility Rate Schedule E-15. Shared cost for telecommunication access to utility poles. Cover installation of fiber optic infrastructure for new service connections. For a list of other services refer to Utility Rate Schedule EDF-1. $4,500,000 Cover services for distribution system extension, service connection. meter charges and relocation. For a list of other services refer to Utility Rate Schedule 0-5. $2,250,000 Cover services for collection system extension, service connection, relocation of facilities and manholes. For a list of other services refer to Utility Rate Schedule 5-5. $4,824,300 Cover services for distribution system extension, service connection, meter charges, capacity fees and fire hydrants. For a list of other services refer to Utility Rate Schedule W-5, Stormwater Management Fee In April 2005, property owners approved an increase in the Storm Drainage Fee through a mail ballot pro- cess conducted in accordance with Proposition 218. Under the provisions of the 2005 ballot measure, the base rate of $13.05 was scheduled to sunset on June 1, 2017, reverting to the pre -election rate of $4.25. To reauthorize the fee through another ballot measure, staff worked with a City Manager -appointed Blue -Rib- bon Committee to generate a recommendation for stormwater management funding beyond Fiscal Year 2017 and a joint committee/staff funding recommendation was presented to City Council in Spring 2016. In April 2017, the Stormwater Management Fee was approved by a majority of property owners via a ballot - by mail process, establishing a base rate of $13.65 per Equivalent Residential Unit (ERU) per month along with a provision that the City Council could increase the rate on an annual basis by the local inflation rate, as measured by the Consumer Price Index (CPI), or six percent, whichever is less. Under the provisions of the ballot measure, the fee is recommended to increase by 2.0 percent, based on the local CPI increase, to $15.34 per ERU for Fiscal Year 2022. Partner Agencies The Cities of Palo Alto, Mountain View, and Los Altos, along with the Town of Los Altos Hills, Stanford Uni- versity, and the East Palo Alto Sanitary District (the partners) participate jointly in the cost of maintaining and operating the City of Palo Alto Regional Water Quality Control Plant (RWQCP). The City of Palo Alto is the owner and the administrator of the RWQCP, and the partners reimburse the City for their share of the cost of capital projects programmed to maintain or upgrade the RWQCP facilities. Internal Service Funds The General Fund, Capital Improvement Funds, and Enterprise Funds provide funding for their share of capital projects in the Internal Service Funds (ISF) through a cost allocation mechanism. Costs are allo- cated to the various funds based on proportional use of Vehicle Replacement and Technology related cap- ital projects. SUMMARY OF CIP PROGRAM REVENUE • 'i T Y OF PALO ALTO FISCAL LEAP 2022 ADOPTED CAPITAL BUDGET 31 CITY OF PALO ALTO Summary Information SUMMARY INFORMATION • 33 2022 CAPITAL BUDGET EXPENDITURES BY FUND - $174.3 MILLION Stormwater Management Fund $5.9M Gas Fund $4.6M Fiber Optics Fund $0.5M Electric Fund $31.7M Technology Fund $4.9M Vehicle Replacement & Maintenance Fund $4.8M Airport Fund $1.4M Wastewater Collection Fund $6.1M Cubberley Property Infrastructure Fund $1.8M Wastewater Treatment Fund $30.7M Water Fund $15.4M _Capital Improvement Fund $66.4M 34 SUMMARY INFORMATION • 2022 CAPITAL BUDGET REVENUES BY SOURCE - $174.3 MILLION Transfer from Other Funds Transfer from $0.5M General Fund $12.4M Transfer from Parking Funds $0.2M Gas Tax Funds $2.6M Impact Fees/ In -Lieu Fees $5.1M Utility Fees and Charges $4.3M Transfer from Enterprise Funds $3.1M Stanford University Medical Center $2.5M Revenue from Other Agencies $8.3M Debt Financing $32.4M Fund Balance/ Reserves $101.5M Federal and State Grants $1.2M SUMMARY INFORMATION • 35 2022-2026 CAPITAL IMPROVEMENT PLAN EXPENDITURES BY FUND $747.2 MILLION Cubberley Property Infrastructure Fund $6.0M Capital Improvement Fund $217.9M Technology Fund $5.8M Vehicle Replacement & Maintenance Fund $20.9M Fiber Optics Fund $2.3M Airport Fund $8.0M Stormwater Management Fund $13.0M Wastewater Collection Fund $20.6M Water Fund $62.2M Electric Fund $99.7M Wastewater Treatment Fund $257.4M Gas Fund $33.6M 36 SUMMARY INFORMATION • ";F F ( FIS! , ?2- 1"1-7L ..-^,Fi F FUG ( Fl 2022-2026 CAPITAL IMPROVEMENT PLAN REVENUES BY SOURCE $747.2 MILLION Transfer from General Fund $132.4M Transfer from Parking Fu ds $0.2M Gas Tax Funds $13.0M Impact Fees/ In - Lieu Fees $13.5M Utility Fees and Charges $21.8M Transfer from Enterprise Funds $11.2M Fund Stanford University Balance/Reserves Medical Center $258.9M Transfer from Other Funds $0.7M Debt Financing $242.6M $14.5M Revenue from Other Federal and State Grants $21.4M Agencies $17.1M SUMMARY INFORMATION • 37 2022 CAPITAL IMPROVEMENT FUND EXPENDITURES BY CATEGORY $64.0 MILLION Administration $1.0M Buildings and Facilities $25.7M Traffic and Transportation $21.4M Department Technology Upgrades and Improvements $0.7M Parks and Open Space $10.6M Streets and Sidewalks $4.6M 38 SUMMARY INFORMATION • 2022 CAPITAL IMPROVEMENT FUND REVENUES BY SOURCE $64.0 MILLION Revenue from Other Agencies $8.3M Stanford University Medical Center $2.5M Transfer from Enterprise Funds $2.0M Transfer from Parkin Funds $0.2M Impact Fees,, In -Lieu Fees $5.1M Fund Balance/ Reserve $33.0M Gas Tax Funds $2.6M Transfer from General Fund $9.7M Transfer from Other Funds $0.5M SUMMARY INFORMATION • 39 2022-2026 CAPITAL IMPROVEMENT FUND EXPENDITURES BY CATEGORY $189.5 MILLION Buildings and Facilities $49.6M Administration $5.0M Traffic and Transportation $47.5M Department Technology Upgrades and Improvements $0.7M Streets and Sidewalks $52.3M Parks and Open Space $34.5M 40 SUMMARY INFORMATION • 2022-2026 CAPITAL IMPROVEMENT FUND REVENUES BY SOURCE $189.5 MILLION Transfer from Enterprise Funds $2.7M Stanford University Medical Center $14.5M Revenue from Other Agencies $15.9M Impact Fees/ In -Lieu Fees $13.5M Gas Tax Funds $13.0M Transfer from Other Funds $0.6M Federal and State Grants $15.0M Transfer from Parking Funds $0.2M Transfer from General Fund $114.2M SUMMARY INFORMATION • 41 CITY OF PALO ALTO Summary of Debt Obligations Summary of Debt Obligations Original Issue Balance June Balance June Current Amount 30, 2020 Retirements 30, 2021 Portion Governmental Activity Debt: General Long Term Obligations: 2010A General Obligation Bonds 2.00-5.00%. due 08/01/2040 2013A General Obligation Bonds 2.00-5.00%, due C8/01/2041 2018 Capital Improvement Project and Refinancing Certificates of Participation 2.20-4.22%. due 11/1/2047 2019 California Avenue Parking Garage Certificates of Participation, Series A & B 2.5-5%, due 11/1/2048 Add: Unamortized Premium 2021 Public Safety Building Certificates of Participation 2.125-5.00%, due 11/1/2050 55,305 43,295 1,330 41,965 1.395 20,695 15.480 450 15,030 465 8.970 8.755 185 8,570 190 37,370 36,995 630 36,365 645 101,505 7,980 101.505 351 7.629 101,505 351 Total Governmental Activity Debt $223,845 $214,010 $2,946 $211,064 $3,046 Business -type Activity Debt: Enterprise Long Term Obligations: Utility Revenue Bonds, 1999 Refunding. 3.25-5.25%, due 06/01/2024 2009 Series A, 1.80 - 4.65%, due 06/02/2035 2011 Series A, 3.00-4.00%, due 06/01/2026 Add: Unamoratized Premium Energy Tax Credit Bonds 2007 Series A, 0%. due 12/15/2021 Less: Unamoratized Premiem State Water Resources Loan 2007, 0%, due 6/30/2029 2009, 2.6%, due 11/30/2030 2017, 1.8% due 3/30/2049 17,735 6,660 1,540 5.120 1,620 35,015 25,510 1,180 24,330 1.235 17.225 7,890 1,210 6.680 1,260 479 82 397 82 1.500 200 100 100 (11) (5) (6) 9,000 8,500 29,684 4,050 5,258 24,500 450 419 650 3,600 4,839 23,850 100 450 430 663 Total Business -type Activity Debt $118,659 $74,536 $5,626 $68,910 $5,840 City of Palo Alto Debt Policy The City of Palo Alto recognizes the need for spending a prudent amount every year for ongoing capital replacement and rehabilitation needs. An ongoing capital improvement plan is vital to ensuring the future viability of services. To achieve this priority, the City funds its regular and ongoing capital needs primarily on a "pay-as-you-go" basis. There are, however, special or extraordinary capital improvement projects, refi- nancing of existing debt, and purchase of major and multiple pieces of equipment in which it is appropriate to consider debt financing. The City's Debt Policy establishes the guidelines to support the decision -mak- ing process for issuing debt. DEBT POLICY GUIDELINES The City's Debt Policy provides guidelines for refinancing existing debt; detailing the responsibilities of City staff engaged in issuing debt; delineating the debt instruments or vehicles (e.g. General Obligation Bonds or Certificates of Participation) the City can utilize; and describing situations in which tax-exempt and tax - 44 DEBT POLICY AND OBLIGATIONS • ' OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET able debt can be used. The depth and breadth of the policy serve to guide current and future staff. Below are highlights of the Debt Policy guidelines for the use of debt and other financing. A. Debt may be judiciously used when some or all of the following conditions exist: Estimated future revenue is sufficient to ensure the payment of annual debt service. Other financing options have been explored and are not viable for the timely or economic acquisition or completion of a capital project. A capital project is mandated by federal or state authorities with no other viable funding option available. The capital project or asset lends itself to debt financing rather than pay-as-you-go funding based on the expected useful life of the project. Debt will not be used to fund ongoing operating expenses of the City except for situations in which cash flow problems arise and the City may need to issue short-term Tax or Revenue Anticipation Notes. Annual debt service shall not exceed 10 percent of annual operating expenses for the General Fund unless an exception is approved by City Council. For all other City funds annual debt service shall not exceed 15 percent of annual operating expenses unless an exception is approved by City Council. B. Minimize borrowing costs by: • Maximizing the use of existing resources for capital projects and equipment needs. • Issuing tax-exempt debt except in instances where IRS regulations require taxable bonds. • Striving to obtain the highest credit ratings possible. Maintaining a competitive bid process on bond sales except for situations in which negotiated or private placement sales meet City objectives. In negotiated or private placement sales, City staff will work with its Municipal Advisor (aka Financial Advisor) to review proposed interest rates and proposed fees. Ensuring that the type of debt and debt structure developed ensure advantageous marketing of each issue. C. Linking debt to appropriate revenue sources and project users: When possible, tie project financing directly to users of a specific facility or use. Examples include renovation of the Golf Course where user fees can offset debt service or replacing gas mains where gas rates can be increased to cover debt expense. Debt financing in the Enterprise Funds so as to avoid significant spikes in user rates by smoothing out costs over time. In addition to capital projects, the City can finance essential equipment and vehicles. These assets range from public safety vehicles to utility equipment. The underlying asset must have a minimum useful life of three years. Short-term financings, including loans and capital lease purchase agreements, are executed to meet such needs. It has been the City's practice to fund these purchases with existing resources; however, debt financing flexibility for future needs remains an option. Also, the Chief Financial Officer or Director of Administrative Services, supported by the Treasury Division, will periodically evaluate its existing debt and execute refinancings when economically beneficial. A refi- nancing may include the issuance of bonds to refund existing bonds or the issuance of bonds in order to refund other obligations. A net present value analysis, both in dollar and percentage terms, will be con- ducted to determine whether a refinancing is optimal. As a "rule of thumb, "a minimum three percent net DEBT POLICY AND OBLIGATIONS • OF PALO ALTO FISCAL YEAR 2022 ,ADOPTED CAPITAL BUDGET 45 DEBT POLICY AND OBLIGATIONS I present value savings will be used as a basis to begin refinancing efforts. As with new debt, all refinancings must be approved by City Council. In September 2016, the state legislature adopted Senate Bill (SB)1029 (Hertzberg), amending Government Code section 8855 to place additional reporting obligations on issuers of public debt, effective January 1, 2017. The amendments require an issuer to certify that they have adopted a debt policy concerning the use of debt and that the proposed debt issuance is consistent with that Policy. Though the City's Debt Policy prior to this legislation and practice substantially complied with the new requirements, minor updates to the Debt Policy were approved by the City Council in April 2017, to explicitly comply with SB 1029 require- ments. This statute also added additional reporting requirement to the California Debt and Investment Advisory Commission (CDIAC) such as the submission of an annual report for any issuance of debt. Legal Debt Limit Based upon the assessed valuation of $39.3 billion for the fiscal year ending June 30, 2020, the City is lim- ited to general obligation indebtedness of $1.5 billion per State law. As of June 30, 2020, the amount of debt applicable to the debt limit was $58.8 million, which is well below the City's legal debt limit. The debt limit is applicable to voter -approved general obligation (GO) bonds that have been approved in prior years to fund capital improvement projects to renovate and build out the City's libraries including the Mitchell Park Library and Community Center. DEBT OBLIGATION DESCRIPTIONS 2010A AND 2013A GENERAL OBLIGATION (GO) BONDS On June 30, 2010, the City issued the first series of $55.3 million and on June 26, 2013 the second series of $20.6 million of GO bonds to finance costs for constructing a new Mitchell Park Library and Community Center, as well as substantial improvements to the Main Library and the Downtown Library. Principal pay- ments are due annually on August 1 and interest payments semi-annually on February 1 and August 1, from 2.0 percent to 5.0 percent, and are payable from property tax revenues. As of June 30, 2021, for the above 2010 and 2013 bonds, $41.9 million and $15.0 million principal and $20.3 million and $6.6 million interest will be the remaining debt service on the bonds with final payment occur- ring in Fiscal Year 2041 and Fiscal Year 2042, respectively. 2018 CAPITAL IMPROVEMENT ("GOLF COURSE") PROJECT AND 2002B ("CIVIC CENTER REFINANCING AND DOWNTOWN PARKING IMPROVEMENTS PROJECT") REFINANCING CERTIFICATES OF PARTICIPATION (COPS) On June 5, 2018, the City issued taxable (Green Bonds) COPs of $8.4 million for the renovation of Palo Alto's Municipal Golf Course and $0.6 million to refinance the 2002B COPs. Debt service payments are due semi-annually on May 1 and November 1. The 2018 Capital Improvement Project and 2002B refinancing COPs maturity dates and true interest costs are November 2047 and 4.14 percent and November 2022 and 3.11 percent, respectively. 2019 CALIFORNIA AVENUE PARKING GARAGE CERTIFICATES OF PARTICIPATION (COPS) On March 21, 2019, the City issued $26.8 million tax-exempt and $10.6 million taxable COPs for the con- struction of a six story (four above ground levels and two below ground levels) parking garage in the Cali - 46 DEBT POLICY AND OBLIGATIONS • _ 1Y OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET DEBT POLICY AND OBLIGATIONS fornia Avenue Business District. The new garage replaced existing surface parking lots at two locations and provided 310 additional parking spaces, totaling 636 parking spaces in the new garage. Debt service payments on the $37.4 million COPs are due semi-annually on May 1 and November 1, with the first payment due on November 1, 2019. The COPs mature in Fiscal Year 2049 and have a combined true interest cost (TIC) of 3.75 percent with the tax-exempt bonds' TIC being 3.52 percent and taxable bonds' TIC being 4.32 percent. 2021 PUBLIC SAFETY BUILDING CERTIFICATES OF PARTICIPATION (COPS) On April 7, 2021, the City issued $101.5 million tax-exempt COPs for the construction of a new Public Safety Building (PSB) to be built at 250 Sherman Avenue. The building is approximately 56,000 square feet and will house the Police Department, 911 Emergency Dispatch Center, the Emergency Operations Center, the Office of Emergency Services, the administration needs of the Fire Department, and include external sup- port spaces in the basement and operational yard. The PSB will include three levels above grade, two levels below grade, and a one-story operational accessory structure. The sale proceeds of the COPs, including bond premium, totals $108.0 million and will be used to construct the PSB and pay for issuance costs and capitalized interest incurred during construction of the building. Debt service payments on the COPs are due semi-annually on May 1 and November 1, with the first pay- ment by the General Fund to occur Fiscal Year 2024. The COPs mature in Fiscal Year 2051 and have a com- bined TIC of 2.13 percent. 1999 UTILITY REVENUE AND REFUNDING BONDS, SERIES A On June 1, 1999 the City issued Utility Revenue Bonds to refund the 1990 Utility Revenue Refunding Bonds, Series A and the 1992 Utility Revenue Bonds, Series A, and to finance rehabilitation of the Wastewater Treatment System's two sludge incinerators. The 1990 Utility Revenue Refunding Bonds, Series A and the 1992 Utility Revenue Bonds, Series A, were subsequently retired. The 1999 Bonds are special obligations of the City payable solely from and secured by a pledge of, and lien upon, certain net revenues derived by the City's sewer system and its storm and surface water system, the "Stormwater Management System". As of June 30, 2001, the 1999 Bonds had been allocated to and were repayable from net revenues of the follow- ing Enterprise Funds: Wastewater Collection (10.2 percent), Wastewater Treatment (64.6 percent) and Stormwater Management (25.2 percent). Principal payments are payable annually on June 1, and interest payments semi-annually on June 1 and December 1. In lieu of a reserve fund, the bonds are secured by a Surety Bond issued by AMBAC Indemnity Corporation. The pledge of future net revenues for the above funds ends upon repayment of the $5.1 million principal and $0.4 million interest as the remaining debt service on the bonds as of June 30, 2021, with final pay- ment occurring in Fiscal Year 2024. 2009 WATER REVENUE BONDS, SERIES A On October 6, 2009, the City issued Water Revenue Bonds in the amount of $35.5 million to finance certain improvements to the City's Water utility system. Principal payments are due annually on June 1, and inter- est payments are due semi-annually on June 1 and December 1, from 1.8 percent to 6.0 percent. The final debt service payment will be made in 2035. When these bonds were issued they were designated as `Direct Payment Build America Bonds' under the provisions of the American Recovery and Reinvestment Act of 2009 (`Build America Bonds'). The City expected to receive a cash subsidy payment from the United States Treasury equal to 35.0 percent of the interest payable on the 2009 bonds, however, due to the United States federal government budget (sequestration) cuts in calendar year 2013, the receipts DEBT POLICY AND OBLIGATIONS • OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 47 DEBT POLICY AND OBLIGATIONS declined to 32.5 percent in 2013 and were 33.3 percent in calendar year 2018. The lien on the 1995 Bonds on the net revenues is senior to the lien on net revenues securing the 2009 Bonds and the 2002 Bonds. The City received subsidy payments amounting to $0.5 million, which represents 33.3 percent of the two interest payments due on June 1 and December 1 annually. The pledge of future net revenues of the above funds ends upon repayment of the $24.3 million principal and $10.9 million interest as the remaining debt service on the bonds as of June 30, 2021 with final pay- ment occurring in Fiscal Year 2035. 2011 UTILITY REVENUE BONDS, SERIES A On September 22, 2011 the City issued Utility Revenue Bonds to refinance the 2002 Utility Revenue Bonds, which were issued for certain improvements to the City's Water and Natural Gas utility system. The refi- nancing resulted in net present value savings of 16.9 percent and cash savings over 15 years of $4.0 million. Principal payments are due annually on June 1, and interest payments are due semi-annually on June 1 and December 1 from 3.0 percent to 4.0 percent. The Revenue Bonds are secured by net revenues generated by the Water and Gas Funds. The pledge of future net revenues ends upon repayment of the $6.7 million principal and $0.6 million inter- est remaining debt service on the bonds as of June 30, 2021 with final payment occurring in Fiscal Year 2026. 2007 ELECTRIC SYSTEM CLEAN RENEWABLE ENERGY TAX CREDIT BONDS On November 1, 2007 the City issued $1.5 million of Electric Utility Clean Renewable Energy Tax Credit Bonds (CREBS), 2007 Series A, to finance the City's photovoltaic solar panel project. The bonds do not bear interest. In lieu of receiving periodic interest payments, bondholders are allowed federal income tax credit in an amount equal to a credit rate for such CREBS multiplied by the outstanding principal amount of the CREBS owned by the bondholders. The bonds are payable solely from, and secured solely by, a pledge of the net revenues of the Electric system and other funds pledged therefore under the Indenture. The pledge of future Electric Fund net revenues ends upon repayment of the $0.1 million as the remaining debt service on the bonds as of June 30, 2021 with final payment occurring in Fiscal Year 2022. 2007 STATE WATER RESOURCES LOAN In October 2007, the City approved the $9.0 million loan agreement with State Water Resources Control Board (SWRCB) to finance the City's Mountain View/Moffett Area Reclaimed Water Pipeline Project. Under the terms of the contract, the City agreed to repay $9.0 million to the State in exchange for receiving $7.5 million in proceeds to be used to fund the project. The difference between the repayment obligation and proceeds amounts to $1.5 million and represents in -substance interest on the outstanding balance. Loan proceeds are drawn down as the project progresses and debt service payments commenced on June 30, 2010. Concurrently with the loan, the City entered into various other agreements including a cost sharing arrangement with the City of Mountain View. Pursuant to that agreement, the City of Mountain View agreed to finance a portion of the project with a $5.0 million loan repayable to the City. This loan has been recorded as 'Due from other government agencies' in the financial statements. The pledge of future net revenues of the above funds ends upon repayment of the $3.6 million principal and $0.6 million in -substance interest as the remaining debt service on the bonds as of June 30, 2021 with final payment occurring in Fiscal Year 2029. 48 DEBT POLICY AND OBLIGATIONS • IE PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET DEBT POLICY AND OBLIGATIONS 2009 STATE WATER RESOURCES LOAN In October 2009, the City approved an $8.5 million loan agreement with the State Water Resources Con- trol Board (SWRCB) to finance the City's Ultraviolet Disinfection Project. As of June 30, 2011, the full loan in the amount of $8.5 million was drawn down and became outstanding. Interest in the amount of $96,000 was accrued and added to the outstanding balance. The pledge of future net revenues of the above funds ends upon repayment of the $4.8 million principal and $0.7 million interest as the remaining debt service on the bonds as of June 30, 2021 with final payment occurring in Fiscal Year 2031. 2017 STATE WATER RESOURCES LOAN In June 2017, the State Water Resources Control Board (SWRCB) and the City executed an agreement for an award up to $30.0 million at a rate of 1.8 percent, payable over 30 years, with the first annual installment paid May 31, 2020 to finance the replacement of sewage sludge "bio-solids" incinerators at the City's Regional Water Quality Control Plant (RWQCP). In September 2017, due to the projected lower project costs, the agreement was amended to reduce the SWRCB loan amount to $29.7 million. Under the terms of the contract, a portion of the loan amount, $4.0 million, is a federally funded grant (by the U.S. Environ- mental Protection Agency). The new facility will dewater the bio-solids and allow the material to be loaded onto trucks and taken to a separate facility for further treatment. The RWQCP provides treatment and disposal for wastewater for Palo Alto, Mountain View, Los Altos, Los Altos Hills, East Palo Alto Sanitary District, and Stanford University. Though Palo Alto is the recipient of the loan, the City's agreement with the partner agencies obliges them to pay their proportionate share of the principal and interest of this loan. Palo Alto's share of the loan pay- ment is 38.2 percent with the partner agencies paying 61.8 percent. As of June 30, 2021, the City is antici- pated to incur and draw down $23.8 million of the project costs from the loan award. CREDIT RATING AGENCIES Credit rating is a critical component of strong municipal management. According to Moody's Investors Ser- vice, reserves are an important factor in the analysis of a municipality's fiscal health and, therefore, a juris- diction's fiscal policies should include a plan for maintaining reserves. Rating agencies view sound reserves favorably, thus improving a municipality's rating and its ability to obtain low-cost financing for important projects. The City is proud to report that both Moody's and Standard and Poor's (S&P) awarded their high- est credit ratings, Triple A, to the City's General Obligation Bonds for library and community center capital improvements in 2010 and 2013 and reaffirmed these ratings a few times, the last one being in March 2021 by Moody's and S&P. The COPS were also rated AA+ and Aa1 by both Moody's and S&P at this time. COPs are rated on a sliding scale, and this is the highest rating possible for these bonds. These ratings demon- strate Palo Alto's prudent financial management and fiscal strength are viewed favorably by credit agen- cies. The four Utility bonds (1999, 2009, & 2011) that are rated also received S&P's highest credit rating of Triple A. Moody's has rated these Utility bonds with their second highest (Aa1) or third highest (Aa2) rat- ings. DEBT POLICY AND OBLIGATIONS •CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 49 CITY OF PALO ALTO CAPITAL FUND PROJECTS () PALO ALTO CITY OF PALO ALTO FIL( yHAF, 2027 'PTFp 51 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND APITAL IMPROVEMENT FUND Overview The Capital Improvements Fund, supported by the General Fund and grants and reimbursements from other agencies, accounts for general capital investments such as public safety and community facilities. This fund is equivalent to the General Fund Operating Budget; however, it is focused on capital invest- ments. Examples of projects accounted for within the Capital Improvement Fund include street mainte- nance, traffic signal and sidewalk modifications, park renovations, and improvements to libraries, community centers, and public safety facilities. Projects to improve the Cubberley Community Center are discussed in the Cubberley Property Infrastructure Fund section of this document. For the entire Capital Improvement Fund, 77 projects are programmed over the 2022-2026 CIP, with a cumulative total cost of $189.5 million. Of this amount, $64.0 million is appropriated for FY 2022 which includes $42.8 million rec- ommended to be reappropriated for the continuation of projects approved by the City Council in prior fis- cal years. The budget for the Capital Improvement Fund is divided into six categories: Buildings and Facilities, Department Technology Upgrades and Improvements, Parks and Open Space, Streets and Side- walks, Traffic and Transportation, and Administration. The primary funding source for the Capital Improve- ment Fund is the annual transfer from the General Fund. In FY 2022, this transfer will be $9.7 million, which includes the annual base transfer of $2.6 million, the City Council approved Transient Occupancy Tax trans- fer of $5.9 million to support the City Council approved Infrastructure Plan, and estimated interest earnings of $1.2 million. Capital Improvement Fund Expenditures $180,000,000 $150,000,000 $120,000,000 $90,000,000 $60,000,000 $30,000,000 $0 /♦ I • of • / t / FY 2018 FY 2020 FY 2022 FY 2024 FY 2026 Actuals Actuals Adopted Projected Projected 54 CAPITAL IMPROVEMENT FUND • DF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND The Infrastructure Plan (IP), consists of ten top priority capital projects accounted for within the Capital Improvement Fund. The first nine were recommended by the Council Infrastructure Committee and approved by the Council in June 2014, with a tenth project, the Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collection Equipment (PL -15002), approved and added as part of the 2020-2024 5 -Year CIP. The Infrastructure Plan is estimated at $260.4 million, with $42.1 million pro- grammed over the 2022-2026 5 -Year CIP. The Infrastructure Plan includes the following projects: a new public safety building two fire station replacements the Charleston/Arastradero Corridor Improvements the Bicycle and Pedestrian Transportation Plan the Highway 101 Pedestrian/Bicycle Bridge a new parking garage in the downtown area a new garage in the California Avenue area the completion of Byxbee Park enhanced parking systems and revenue collections equipment in the Downtown area The Fire Station #3 Replacement project (PE -15003) was the first of the IP projects to begin construction in FY 2018 and was completed in March 2020. The construction of Phases 1 and 2 of the Charleston/Aras- tradero Corridor Project (PE -13011) began in Summer 2018 and were completed in December 2019. The New California Avenue Area Parking Garage (PE -18000) project began construction in FY 2019 and was completed in November 2020, and the Highway 101 Pedestrian/Bicycle Bridge (PE -11011) construction started in January 2020 and will be completed in Fall 2021. Construction started in 2021 on the New Public Safety Building (PE -15001) with completion anticipated in Summer 2023, and the Downtown Automated Parking Guidance Systems (PL -15002) is anticipated to start design and complete construction in FY 2022. Additional information on the status of all the IP projects can be found on the City's website: www.infra- structure.cityofpaloalto.org/ Builc incs anc Facilities The Buildings and Facilities category includes projects to maintain the City's existing buildings and facilities as well as projects that provide funding for new facilities. Buildings and facilities include City Hall, other City staff office locations, community centers, libraries, theaters, fire stations, park restrooms, parking garages, and City -owned facilities leased to private parties. Projects to improve the Cubberley Community Center are included separately within the Cubberley Property Infrastructure Fund and discussed elsewhere in this document. The 2022-2026 5 -Year CIP includes projects totaling $49.2 million in this category, with $25.6 million allocated in FY 2022. Of this amount, $19.3 million is recommended to be reappropriated for the continuation of projects approved by the City Council in prior fiscal years. The Buildings and Facilities category includes the following Council Infrastructure Plan projects: Public Safety Building, Fire Station #3 Replacement, Fire Station #4 Replacement, Downtown Parking Garage, and California Avenue Area Park- ing Garage. These projects account for $26.0 million in the 2022-2026 5 -Year CIP or 61.8 percent of the remaining Infrastructure Plan costs. The total funding amount of $49.2 million for Building and Facilities CAPITAL IMPROVEMENT FUND • 'TY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 55 CAPITAL IMPROVEMENT FUND over the 2022-2026 5 -Year CIP represents approximately 26.0 percent of the total Capital Improvement Fund 5 -Year CIP. Infrastructure Inventory - Summary of Buildings & Facilities CLASSIFICATION SQUARE FOOTAGE Civic Center & Municipal Services Center Community Centers Libraries Fire Stations Parking Garages 2 3 5 6 8 157,593 68,752 91,916 25,847 982,966 Recent Accomplishments • Completion of the California Avenue Parking Garage (PE -18000). • Began construction on the New Public Safety Building Project (PE -15001). 2022-2026 Capital Improvement Program Recurrir nr^Fects There are six recurring projects in the Buildings and Facilities category: Americans With Disabilities Act Compliance (Fiscal Year 2022: $0.8 million, 5 -Year CIP: $2.8 million) Building Systems Improvements (Fiscal Year 2022: $1.0 million, 5 -Year CIP: $2.6 million) City Facility Parking Lot Maintenance (Fiscal Year 2022: $0.2 million, 5 -Year CIP: $0.7 million) Facility Interior Finishes Replacement (Fiscal Year 2022: $0.7 million, 5 -Year CIP: $2.5 million) Roofing Replacement (Fiscal Year 2022: $0.7 million, 5 -Year CIP: $3.0 million) University Avenue Parking Improvements (Fiscal Year 2022: $0.2 million, 5 -Year CIP: $0.2 million) Activities planned for FY 2022 under these projects include City Hall fire pump control system, design for the new stationary generator at Fire Station #8, lighting at tennis/pickle ball courts, re -roofing at the Lucie Stern Community Center and completing the Lucie Stern Community Center interior remodel. Finally, the Americans with Disabilities Act Compliance project will begin to implement the updates recommended in the ADA Transition Plan. Non -Recurring Projects Major activities planned for FY 2022 include the continuation of construction on the Public Safety Building project, and completion of the Municipal Service Center (MSC) Electrical and Mechanical Upgrade project. Deoartment Technolocy Uperac Improvements es anc The Department Technology Upgrades and Improvements category includes projects to replace public safety related technology equipment based on its useful life and standard replacement schedule. In the 2022-2026 5 -Year CIP there are three projects in this category, two for the Fire Department and one for the 56 CAPITAL IMPROVEMENT FUND • OF PALO ALTO FISCAL YEAS 2022 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Police Department. The total funding amount of $0.7 million for Department Technology Upgrades and Improvements over the 5 -Year CIP represents 0.4 percent of the total Capital Improvement Fund 5 -Year CIP. 2022-2026 Capital Improvement Program Von-Recurrk All of the projects in this category are non -recurring projects, however the equipment will be programmed on a regular replacement schedule to ensure equipment remains within its useful life. Automated External Defibrillator Replacement (Fiscal Year 2022: $0.2 million, 5 -Year CIP: $0.2 million) Extrication Tool Replacement (Fiscal Year 2022: $0.3 million, 5 -Year CIP: $0.3 million) Police Video Recording Systems Replacement (Fiscal Year 2022: $0.2 million, 5 -Year CIP: $0.2 million) Parks and Open Space Maintenance, repair, and replacement of parks and open space amenities are managed jointly by the Com- munity Services and Public Works Departments. Generally, Community Services oversees smaller projects as well as recurring projects while Public Works Engineering Services facilitates major one-time projects. The 2022-2026 5 -Year CIP includes funding totaling $34.5 million in this category, with $10.6 mil- lion allocated in FY 2022. Of this amount, $5.3 million is recommended to be reappropriated for the contin- uation of projects approved by the City Council in prior fiscal years. The Parks and Open Space category includes the Council Infrastructure Plan project for Byxbee Park Completion. This project accounts for $2.4 million or one percent of the total Infrastructure Plan. The total funding amount of $34.5 million for Parks and Open Space over the 5 -Year CIP represents approximately 18.2 percent of the total Capital Improve- ment Fund 5 -Year CIP. Infrastructure Inventory - Summary of Parks & Open Space QUANTITY Parks 32 City Open Space/Conservation Lands 4 Parks, Preserves, and Open Space Acreage 4,385 Picnic Areas 39 Athletic Fields 33 Recent Accomplishments • Conversion of the dry season overflow parking lot to year round use at Pearson Arastradero Preserve. • Repairs to surfacing of tennis courts and basketball court at Peers Park and resurfacing of basketball court at Briones Park. • Replacement of picnic tables and seating at Johnson Park and Hopkins Park. • Replacement of temporary fencing at El Camino Park's baseball field with permanent fencing. • Repair of rubber surfacing at Boulware Park playground. CAPITAL IMPROVEMENT FUND • __ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 57 2022-2026 Capital Improvement Program recurring Projects There are nine recurring projects in the Parks and Open Space category: Art in Public Spaces (Fiscal Year 2022: $1.5 million; 5 -Year CIP: $2.7 million) Athletic Courts Resurfacing (Fiscal Year 2022: $0.1 million; 5 -Year CIP: $1.5 million) Benches, Signage, Fencing, Walkways, and Perimeter Landscaping (Fiscal Year 2022: $0.2 million; 5 - Year CIP: $1.3 million) Dog Park Installation (Fiscal Year 2022: $0.2 million; 5 -Year CIP: $0.6 million) Off Road Pathway Resurfacing and Repair (Fiscal Year 2022: $0.1 million; 5 -Year CIP: $0.8 million) Open Space Lakes and Ponds (Fiscal Year 2022: $0.1 million; 5 -Year CIP: $0.4 million) Open Space Trails and Amenities (Fiscal Year 2022: $0.2 million; 5 -Year CIP: $1.3 million) Parks and Open Space Emergency Repairs (Fiscal Year 2022: $0.2 million; 5 -Year CIP: $1.6 million) Park Restroom Installation (Fiscal Year 2022: $0.5 million; 5 -Year CIP: $1.5 million) Nor-" .91".4- ^ Projects Significant projects in this category during the 2022-2026 5 -Year CIP include improvements at various parks (Boulware, Johnson, Hoover, Rinconada). Other investments in open space areas are also included in the CIP plan, such as Golf Course Driving Range Net and Artificial Turf Replacement, and Byxbee Park Completion. Funding in the 5 -Year CIP plan includes $2.4 million for the Byxbee Park Completion project, which is part of the Infrastructure Plan and mostly offset with funds from park dedication impact fees, to complete improvements to Byxbee Park. Streets anc Sidewalks The Streets and Sidewalks category includes projects to maintain and repair the City's streets, sidewalks, bridges, streetlights, and other related infrastructure such as curb and gutter, medians, and thermoplastic lane markings. This category has seen significant funding increases in recent years in response to City Council goals and recommendations of the Infrastructure Blue Ribbon Commission (IBRC). The 2022-2026 5 -Year CIP includes funding totaling $52.6 million in this category, with $4.7 million allocated in FY 2022. In 2011, the City Council increased funding for the Street Maintenance program and set a goal of raising the citywide average Pavement Condition Index (PCI) score from 72 to 85 by 2021. A PCI score of 85 rep- resents "very good" to "excellent" pavement conditions and the goal was reached in 2018, three years ear- lier than anticipated. The funding level for Sidewalk Repairs was also increased to allow the Sidewalks program to eliminate its accumulation of deferred maintenance or "catch-up" work and to achieve its 1986 goal of completing work in all 23 sidewalk districts by 2016. An assessment study for sidewalk repairs was completed in early 2019 and offers suggestions for establishing goals and priorities for the sidewalk repair project moving forward. The increased funding for streets and sidewalk projects over the last decade allowed these goals to be met. It also allowed for reduced funding for FY 2021 and FY 2022 to meet cur- rent financial impacts and budgetary needs without greatly impacting programs. A slight reduction of the PCI score is anticipated over the next few years as a result of the funding reduction to these programs. The total funding amount of $52.6 million for Streets and Sidewalks represents approximately 27.8 percent of the total Capital Improvement Fund 5 -Year CIP. 58 CAPITAL IMPROVEMENT FUND • FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Infrastructure Inventory - Summary of Streets and Sidewal ,KS Streets maintained 471 lane miles Sidewalks maintained 7.5 million square feet Streetlights maintained 6,500 Bridges maintained 74 Recurring Projects There are eight recurring projects in the Streets and Sidewalks category: City Bridge Improvements (Fiscal Year 2022: $0.1 million; 5 -Year CIP: $0.9 million) Curb and Gutter Repairs (Fiscal Year 2022: $0.1 million; 5 -Year CIP: $0.7 million) San Francisquito Creek Joint Powers Authority Ongoing Creek Projects (Fiscal Year 2022: $0.1 million; 5 -Year CIP: $0.4 million) Sidewalk Repairs (Fiscal Year 2022: $0.6 million; 5 -Year CIP: $7.2 million) Sign Reflectivity Upgrade (Fiscal Year 2022: $0.1 million; 5 -Year CIP: $0.4 million) Street Lights Improvements (Fiscal Year 2022: $0.1 million; 5 -Year CIP: $1.0 million) Street Maintenance (Fiscal Year 2022: $2.8 million; 5 -Year CIP: $26.0 million) Thermoplastic Lane Marking and Striping (Fiscal Year 2022: $0.1 million; 5 -Year CIP: $0.6 million) Activities for FY 2022 under these projects consist of ongoing planned repair activities, as well as provid- ing funding for unplanned needs that may arise. The Street Maintenance project will continue to implement its five-year plan in close coordination with Utilities and Transportation projects. With the Pavement Condi- tion Index (PCI) goal met in 2018, the annual Street Maintenance project budget will be reassessed to be funded at a level sufficient to maintain the new street conditions while continuing to focus on streets that have a PCI score of less than 60. The passage of SB1 for Road Maintenance and. Rehabilitation provides an additional $1.2 million annually to supplement and enhance the City's street maintenance program, possibly allowing some funds to be reallocated to other capital projects with Council approval. Non -Recurring Projects While most Streets and Sidewalks work is completed through recurring projects, there are non -recurring projects with activities planned for FY 2022 such as the Street Lights Condition Assessment project, which will compile an inventory of the City's entire lighting system to determine the best approach to prolong the life of the system; and the Newell Road/San Francisquito Creek Bridge Replacement, which will remove and replace the Newell Road bridge over San Francisquito Creek. Traffic anc Transportation Projects in this category support the development and implementation of a sustainable transportation system, including walking, biking, ridesharing, transit, and other methods of non -single occupancy vehicle (SOV) transportation. Planning, design, and construction of Traffic and Transportation projects are man- aged jointly by the Office of Transportation and the Public Works Department. The 2022-2026 5 -Year CIP includes funding totaling $47.5 million in this category, with $21.4 million allocated in FY 2022. Of this amount, $17.5 million is recommended to be reappropriated from FY 2021 for projects continuing into FY CAPITAL IMPROVEMENT FUND • TY OF PALO ALTO FISCAL YEAS 2022 ADOPTED CAPITAL BUDGET 59 CAPITAL IMPROVEMENT FUND 2022. The Traffic and Transportation category includes the following Council Infrastructure Plan projects: Bicycle and Pedestrian Transportation Plan Implementation project; Charleston/Arastradero Corridor proj- ect; Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collection Equipment project; and the Highway 101 Pedestrian/Bicycle Overpass project. These projects account for $2.4 million or 1.0 percent of the total Infrastructure Plan. The total funding amount of $47.5 million for Traffic and Transportation represents approximately 25.1 percent of the total Capital Improvement Fund 5 -Year CIP. • Completed 90% of construction on the Highway 101 Pedestrian/Bicycle Overpass project. 2022-2026 Capital Improvement Program Recurring Projects There are five recurring projects within the Traffic and Transportation category. Bicycle and Pedestrian Transportation Plan Implementation (Fiscal Year 2022: $0.5 million; 5 -Year CIP: $5.6 million) Parking District Implementation (5 -Year CIP: $1.1 million) Safe Routes to Schools (Fiscal Year 2022: $1.1 million; 5 -Year CIP: $3.2 million) Traffic Signal and Intelligent Transportation Systems (Fiscal Year 2022: $1.0 million; 5 -Year CIP: $5.3 million) Transportation and Parking Improvements (Fiscal Year 2022: $0.6 million; 5 -Year CIP: $3.1 million) Together, these projects improve transportation and safety and implement the Palo Alto Bicycle and Pedestrian Plan, which represents the majority of funding within this category. The Bicycle and Pedestrian Transportation Plan Implementation project provides funding for the design and construction of bicycle boulevards, enhanced bikeways, shared -use paths, bicycle parking, and a citywide bicycle sharing system. This project is part of the Infrastructure Plan, and partially funded through transfers from the Stanford Uni- versity Medical Center Development Agreement Fund. Non -recurring projects within this category include parking, intersection, and street projects. These proj- ects account for discrete activities such as parking signage, parking wayfinding, intersection improve- ments, railroad grade separation, or projects outside of the Bicycle and Pedestrian Transportation Plan such as: Charleston/Arastradero Corridor Project (Fiscal Year 2022: $8.0 million; 5 -Year CIP: $8.0 million) Churchill Avenue Enhanced Bikeway (Fiscal Year 2022: $3.3 million; 5 -Year CIP: $3.3 million) Churchill Avenue/Alma Street Railroad Crossing (Fiscal Year 2022: $4.4 million; 5 -Year CIP: $4.4 million) Highway 101 Pedestrian/Bicycle Overpass Project (Fiscal Year 2022: $0.1 million; 5 -Year CIP: $0.1 million) Quarry Road Improvements and Transit Center Access (5 -Year CIP: $1.7 million) Railroad Grade Separation (Fiscal Year 2022: $2.3 million; 5 -Year $11.7 million) 60 CAPITAL IMPROVEMENT FUND • ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Capital Improvement Fund Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopted FY 2023 FY 2024 FY 2025 FY 2026 Total Beginning Fund Balance Infrastructure Reserve - Beginning Fund Balance 60,453,801 60,453,801 46,530,456 8,733,340 6,604,019 2,912,278 4,005,471 46,530,456 Reserve: Roth Building & Sea Scout Building TDRs: 5,146,086 5,146,086 5,146,086 5,146,086 5,146,086 5,146,086 5,146,086 5,146,086 Reserve: Library Bonds Proceeds 597,817 597,817 597,817 597,817 597,817 597,817 597,817 597,817 Reserve: Infrastructure Plan 22,664,913 22,664,913 0 0 0 0 0 0 Reserve: Debt Service 0 0 0 2,400,000 5,000,000 5,000,000 7,400,000 0 Total Beginning Fund Balance 88,862,618 88,862,618 52,274,360 16,877,244 17,347,923 13,656,181 17,149,375 52,274,359 General Fund Contributions Annual General Fund Capital Transfer 5,047,000 2,547,000 2,642,000 8,809,000 11,776,000 14,743,000 17,711,000 55,681,000 Transfer from General Fund - TOT Funding 2,090,000 1,860,000 5,899,000 8,849,000 11,628,000 12,442,000 13,312,000 52,130,000 Interest Income 1,189,600 1,189,600 1,189,600 1,189,600 1,189,600 1,189,600 1,189,600 5,948,000 Total General Fund Contributions 8,326,600 5,596,600 9,730,600 18,847,600 24,593,600 28,374,600 32,212,600 113,759,000 SOURCE OF FUNDS Bond Proceeds PE -15001 New Public Safety Building 102, 000, 000 102, 000, 000 0 0 0 0 0 0 Bond Proceeds Total 102,000,000 102,000,000 0 0 0 0 0 0 Revenue from Other Agencies FD -21000 Automated External Defibrillator Replacement 38,000 38,000 0 0 0 0 0 0 FD -20000 Cardiac Monitor Replacement 20,000 20,000 0 0 0 0 0 0 PL -20000 Churchill Avenue/Alma Street Railroad Crossing 4,500,000 54,000 3,996,000 0 0 0 0 3,996,000 Safety Improvements PE -17010 Civic Center Electrical Upgrade & EV Charger Installation 240,000 12 6, 000 114,000 0 0 0 0 114,000 FD -22000 Extrication Tool Replacement 0 0 42,700 0 0 0 0 42,700 FD -14002 Fire Ringdown System Replacement 40,000 40,000 0 0 0 0 0 0 PE -11011 Highway 101 Pedestrian/Bicycle Overpass Project 10,252,658 8,294,635 1,958,023 0 0 0 0 1,958,023 AC -18001 JMZ Renovation 14,325 14,325 0 0 0 0 0 0 PL -17001 Railroad Grade Separation and Safety Improvements 2,500,000 2,500,000 500,000 1,000,000 1,000,000 1,000,000 1,000,000 4,500,000 PL -00026 Safe Routes To School 459,677 0 459,677 459,677 0 0 0 919,354 FD -20001 Self -Contained Breathing Apparatus (SCBA) Air Compressor Replacement 16,300 16,300 0 0 0 0 0 0 FD -18000 Self -Contained Breathing Apparatus (SCBA) 3,700 3,700 0 0 0 0 0 Replacement PE -86070 Street Maintenance 2,672,171 2,672,171 965,000 465,000 465,000 465,000 465,000 2,825,000 PL -05030 Traffic Signal and Intelligent Transportation Systems 1,000,000 1,000,000 300,000 300,000 300,000 300,000 300,000 1,500,000 Revenue from Other Agencies Total 21,756,831 14,779,131 8,335,400 2,224,677 1,765,000 1,765,000 1,765,000 15,855,077 CAPITAL IMPROVEMENT FUND • 61 Capital Improvement Fund (Continued) Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopted FY 2023 FY 2024 FY 2025 FY 2026 Total Revenue from the Federal Government AC -18001 JMZ Renovation 401,123 401,123 0 0 0 0 0 0 Revenue from the Federal Government Total 401,123 401,123 O 0 0 0 0 0 Revenue from the State of California PE -13011 Charleston/Arastradero Corridor Project 746,955 746,955 0 0 0 0 0 PE -12011 Newell Road/San Francisquito Creek Bridge Replacement 6,939,873 36,659 O 15,029,595 0 0 0 15,029,595 Revenue from the State of California Total 7,686,828 783,614 0 15,029,595 0 0 0 15,029,595 Transfer from Gen. Gov't Fac. Impact Fee Fund PE -18016 Civic Center Fire Life Safety Upgrades 356,956 356,956 0 0 0 0 0 0 AC -18001 JMZ Renovation 217,162 217,162 0 0 0 0 0 0 Transfer from Gen. Gov't Fac. Impact Fee Fund Total 574,118 574,118 0 0 0 0 0 0 Transfer from New Pub. Fac. Impact Fee Fund PE -15001 New Public Safety Building 455,912 455,912 0 0 0 0 0 0 Transfer from New Pub. Fac. Impact Fee Fund Total 455,912 455,912 0 0 0 0 0 0 Transfer from California Ave Parking Permit Fund PL -16002 Parking Management and System 138,000 76,183 0 0 0 0 0 0 Implementation Transfer from California Ave Parking Permit Fund Total 138,000 76,183 0 0 0 0 0 0 Transfer from Community Center Impact Fee Fund AC -18001 JMZ Renovation 125,498 125,498 0 0 0 0 0 0 PE -08001 Rinconada Park Improvements 2,399,529 2,073,846 0 0 0 0 0 0 Transfer from Community Center Impact Fee Fund Total 2,525,027 2,199,344 O 0 0 0 0 0 Transfer from Gas Tax Fund PE -13011 Charleston/Arastradero Corridor Project 0 0 1,300,000 0 0 0 0 1,300,000 PL -00026 Safe Routes To School 90,000 90,000 100,000 100,000 100,000 100,000 100,000 500,000 PE -86070 Street Maintenance 2,500,690 2,386,690 1,192,117 2,492,117 2,492,117 2,492,117 2,492,117 11,160,585 Transfer from Gas Tax Fund Total 2,590,690 2,476,690 2,592,117 2,592,117 2,592,117 2,592,117 2,592,117 12,960,585 Transfer from Library Development Impact Fee Fund LB -21000 Library Automated Material Handling 480,000 310,000 350,000 190,000 0 0 0 540,000 Transfer from Library Development Impact Fee Fund Total 480,000 310,000 350,000 190,000 0 0 0 540,000 Transfer from Parks Dedication Fund PE -17005 Boulware Park Improvements (merged with Birch 0 0 1,100,000 0 0 0 0 1,100,000 Street Project PE -19003) PE -18006 Byxbee Park Completion 2,400,000 0 2,400,000 0 0 0 0 2,400,000 Transfer from Parks Dedication Fund Total 2,400,000 0 3,500,000 0 0 0 0 3,500,000 Transfer from Parks Development Impact Fee Fund PE -17005 Boulware Park Improvements (merged with Birch 0 0 400,000 0 0 0 0 400,000 Street Project PE -19003) 62 CAPITAL IMPROVEMENT FUND • Project Number CAPITAL IMPROVEMENT FUND Capital Improvement Fund(Continued) Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopted FY 2023 FY 2024 FY 2025 FY 2026 Total PG -18001 Dog Park Installation and Renovation 150,000 O 150,000 O 150,000 O 150,000 450,000 PG -19000 Park Restroom Installation 350,000 O 350,000 O 350,000 O 350,000 1,050,000 Transfer from Parks Development Impact Fee Fund Total 500,000 0 900,000 0 500,000 0 500,000 1,900,000 Transfer from Refuse Fund PF-17000 Municipal Service Center A, B, & C Roof 10,250 10,250 0 0 0 0 0 0 Replacement PF-16006 Municipal Service Center Lighting, Mechanical, and Electrical Improvements 27,000 O 27,000 0 0 0 0 27,000 Transfer from Refuse Fund Total 37,250 10,250 27,000 0 0 0 0 27,000 Transfer from Residential Parking Fund PL -16002 Parking Management and System Implementation 255,000 140,773 0 0 0 0 0 0 Transfer from Residential Parking Fund Total 255,000 140,773 0 0 0 0 0 0 Transfer from Stanford University Medical Ctr Fund PL -04010 Bicycle and Pedestrian Transportation Plan 1,200,000 0 0 2,400,000 0 0 0 2,400,000 Implementation PF-01003 Building Systems Improvements 500,000 500,000 0 0 0 0 0 0 PE -13011 Charleston/Arastradero Corridor Project O 0 1,200,000 0 0 0 0 1,200,000 PE -18004 Fire Station 4 Replacement 750,000 0 750,000 0 4,075,000 4,075,000 0 8,900,000 PE -15001 New Public Safety Building 800,000 800,000 0 0 0 0 0 0 PL -16000 Quarry Road Improvements and Transit Center 0 0 0 0 1,493,513 0 0 1,493,513 Access PL -17001 Railroad Grade Separation and Safety Improvements 500,000 500,000 500,000 O 0 0 0 500,000 PE -21004 University Avenue Streetscape Update 150,000 150,000 0 0 0 0 0 0 Transfer from Stanford University Medical Ctr Fund Total 3,900,000 1,950,000 2,450,000 2,400,000 5,568,513 4,075,000 0 14,493,513 Transfer From Stormwater Management Fund PE -08001 Rinconada Park Improvements 149,600 149,600 0 0 0 0 0 0 Transfer From Stormwater Management Fund Total 149,600 149,600 0 0 0 0 0 0 Transfer from Traffic Impact Fee Fund PL -05030 Traffic Signal and Intelligent Transportation Systems 400,000 400,000 395,000 395,000 395,000 395,000 395,000 1,975,000 Transfer from Traffic Impact Fee Fund Total 400,000 400,000 395,000 395,000 395,000 395,000 395,000 1,975,000 Transfer from University Ave Parking In Lieu Fund PE -15007 New Downtown Parking Garage O 0 0 5,541,000 0 0 0 5,541,000 Transfer from University Ave Parking In Lieu Fund Total O 0 0 5,541,000 0 0 0 5,541,000 Transfer from University Ave Parking Permit Fund PL -16002 Parking Management and System Implementation 752,220 415,264 0 0 0 0 0 0 PF-14003 University Avenue Parking Improvements 443,000 75,500 187,400 0 0 0 0 187,400 Transfer from University Ave Parking Permit Fund Total 1,195,220 490,764 187,400 0 0 0 0 187,400 CAPITAL IMPROVEMENT FUND • 63 Capital Improvement Fund (Continued) Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopted FY 2023 FY 2024 FY 2025 FY 2026 Total Transfer from Utilities Administration Fund PF-01003 Building Systems Improvements 0 0 200,000 0 0 0 0 200,000 PE -09003 City Facility Parking Lot Maintenance 0 0 0 100,000 0 0 0 100,000 PF-02022 Facility Interior Finishes Replacement 169,000 0 169,000 256,577 296,921 0 0 722,498 PF-17000 Municipal Service Center A, B, & C Roof Replacement 369,000 369,000 O 0 0 0 0 0 PF-16006 Municipal Service Center Lighting, Mechanical, 972,000 0 972,000 0 0 0 0 972,000 and Electrical Improvements PE -19001 Water, Gas, Wastewater Office Remodel 654,000 0 654,000 0 0 0 0 654,000 Transfer from Utilities Administration Fund Total 2,164,000 369,000 1,995,000 356,577 296,921 0 0 2,648,498 Transfer from Vehicle Replacement and Maintenance PF-02022 Facility Interior Finishes Replacement 0 0 0 0 0 102,454 0 102,454 PF-17000 Municipal Service Center A, B, & C Roof Replacement 205,000 205,000 O 0 0 0 0 0 PF-16006 Municipal Service Center Lighting, Mechanical, 540,000 0 540,000 0 0 0 0 540,000 and Electrical Improvements Transfer from Vehicle Replacement and Maintenance Total 745,000 205,000 540,000 0 0 102,454 0 642,454 Total Sources 247,543,816 222,230,719 83,276,876 64,453,809 53,059,073 50,960,352 54,614,091 241,333,481 USE OF FUNDS Administration AS -10000 Capital Improvement Fund Administration 765,117 764,382 1,033,507 1,193,066 736,879 965,404 1,077,900 5,006,756 Administration Total 765,117 764,382 1,033,507 1,193,066 736,879 965,404 1,077,900 5,006,756 Buildings and Facilities PF-93009 Americans With Disabilities Act Compliance 528,770 156,694 767,776 379,300 480,200 581,800 549,700 2,758,776 PE -19002 Animal Shelter Renovation 2,143,713 947,518 1,196,195 0 0 0 0 1,196,195 PE -14018 Baylands Boardwalk Improvements 131,974 23,344 8,630 0 0 0 0 8,630 PF-01003 Building Systems Improvements 952,478 318,349 1,025,091 566,000 388,700 385,500 230,900 2,596,191 PE 20002 City Facilities Assessment and Record Plan Management System 314,800 314,800 O 0 0 0 0 0 PE -09003 City Facility Parking Lot Maintenance 552,511 409,899 235,000 505,800 0 0 0 740,800 PE -12017 City Hall First Floor Renovations 185,302 2 0 0 0 0 0 0 PE -17009 City Hall Floor 5 Remodel 24,801 24,801 0 0 0 0 0 0 PE -19000 City Hall Space Planning 631,700 56,700 626,200 0 0 0 0 626,200 PE -17010 Civic Center Electrical Upgrade & EV Charger Installation 846,386 367,075 514,711 0 0 0 0 514,711 PE -18016 Civic Center Fire Life Safety Upgrades 963,270 678,590 0 0 0 0 0 0 PE -15020 Civic Center Waterproofing Study and Repairs 667,056 105,200 561,856 0 0 0 0 561,856 PF-15005 Emergency Facilities Improvement 14,369 14,369 0 0 0 0 0 0 PF-02022 Facility Interior Finishes Replacement 874,923 284,923 700,100 438,079 622,900 506,600 245,896 2,513,575 64 CAPITAL IMPROVEMENT FUND • Project Number CAPITAL IMPROVEMENT FUND Capital Improvement Fund(Continued) Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopted FY 2023 FY 2024 FY 2025 FY 2026 Total FD -14002 Fire Ringdown System Replacement 30,436 30,436 0 0 0 0 0 0 PE -15003 Fire Station 3 Replacement 1,313,244 1,313,244 0 0 0 0 0 0 PE -18004 Fire Station 4 Replacement 95 0, 000 100,001 849,999 O 4,575,000 4,625,000 0 10,049,999 PE -18002 High and Bryant Street Garages Waterproofing 198,196 46,273 0 0 0 0 0 0 and Repairs AC -18001 JMZ Renovation 2,593,769 2,376,607 0 0 0 0 0 0 LB -21000 Library Automated Material Handling 536,400 366,400 427,600 266,300 0 0 0 693,900 PF-17000 Municipal Service Center A, B, & C Roof Replacement 2,169,800 2,001,267 168,533 O 0 0 0 168,533 PF-16006 Municipal Service Center Lighting, Mechanical, and Electrical Improvements 6,523,607 547,281 6,498,626 O 0 0 0 6,498,626 PE -18000 New California Avenue Area Parking Garage 12,260,403 11,250,067 1,010,336 0 0 0 0 1,010,336 PE -15007 New Downtown Parking Garage 1,005,719 4 10,600 5,541,000 0 0 0 5,551,600 PE -15001 New Public Safety Building 105,765,920 99,023,967 9,036,041 400,000 0 0 0 9,436,041 PF-18000 Parking Lot J Elevator Modernization 81,016 81,016 0 0 0 0 0 0 AC -18000 Performing Arts Venues Seat Replacement 439,400 99,400 371,200 0 0 0 0 371,200 PF-00006 Roofing Replacement 312,692 172,198 713,294 443,929 962,276 0 912,396 3,031,895 PF-07011 Roth Building Maintenance 31,973 7,900 0 0 0 0 0 0 PF-14003 University Avenue Parking Improvements 462,400 94,900 197,600 0 0 0 0 197,600 PE -19001 Water, Gas, Wastewater Office Remodel 776,306 161,883 678,123 0 0 0 0 678,123 Buildings and Facilities Total 144,283,334 121,375,108 25,597,511 8,540,408 7,029,076 6,098,900 1,938,892 49,204,787 Department Technology Upgrades and Improvements FD -21000 Automated External Defibrillator Replacement 219,700 19,700 217,800 0 0 0 0 217,800 FD -20000 Cardiac Monitor Replacement 20,000 20,000 0 0 0 0 0 0 FD -22000 Extrication Tool Replacement O 0 298,200 0 0 0 0 298,200 PD -20000 Police Video Recording Systems Replacement 114,400 114,400 193,200 0 0 0 0 193,200 FD -20001 Self -Contained Breathing Apparatus (SCBA) Air 94,500 94,500 0 0 0 0 0 0 Compressor Replacement FD -18000 Self -Contained Breathing Apparatus (SCBA) 4,817 4,817 0 0 0 0 0 0 Replacement Department Technology Upgrades and Improvements Total 453,417 253,417 709,200 O 0 0 0 709,200 Parks and Open Space AC -86017 Art In Public Spaces 2,079,976 792,369 1,508,784 401,890 356,727 317,050 107,030 2,691,481 PG -06001 Athletic Courts Resurfacing 288,635 288,635 138,840 297,900 330,800 355,800 378,220 1,501,560 PG 19001 Baylands Athletic Center 10.5 Acre Expansion 139 139 0 0 0 0 0 0 Plan PG -17000 Baylands Comprehensive Conservation Plan 60,503 60,503 0 0 0 0 0 0 OS -09002 Baylands Levee Repair for Public Safety Access O 0 0 0 408,702 0 0 408,702 PG -06003 Benches, Signage, Walkways, Perimeter Landscaping, and Site Amenities 281,419 173,393 191,000 245,800 272,800 293,500 311,800 1,314,900 PE -16000 Bol Park Improvements O 0 0 0 746,300 0 0 746,300 CAPITAL IMPROVEMENT FUND • 65 Capital Improvement Fund (Continued) Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopted FY 2023 FY 2024 FY 2025 FY 2026 Total PE -17005 Boulware Park Improvements (merged with Birch Street Project PE -19003) 442,499 133,656 3,800,643 0 0 O 3,800,643 PE -18006 Byxbee Park Completion 2,881,146 500,000 2,381,146 0 0 0 O 2,381,146 PG -14002 Cameron Park Improvements 217,800 57,800 160,000 0 0 0 160,000 PG -18001 Dog Park Installation and Renovation 164,800 14,800 163,400 0 182,200 0 206,200 551,800 OS -18000 Foothills Park Boronda Lake Dock Replacement 230,700 20,700 210,000 0 0 0 0 210,000 Foothills Park Dam Seepage Investigation and PE -20000 Repairs 30,000 0 0 32,400 0 0 0 32,400 PE -21000 Foothills Park Improvement Project O 0 0 80,700 451,500 0 0 532,200 PG -18000 Golf Course Net and Artificial Turf Replacement O 0 0 1,014,900 0 0 0 1,014,900 PG -13003 Golf Reconfiguration & Baylands Athletic Center Improvements 200,000 200,000 0 0 0 0 0 0 PG -21000 Heritage Park Site Amenities Replacement O 0 0 0 0 215,100 0 215,100 PE -18012 Hoover Park Improvements O 0 0 0 0 1,381,900 0 1,381,900 PE -21002 Johnson Park Renovation 0 0 0 0 452,300 1,837,700 0 2,290,000 PE -21003 Magical Bridge Playground Rubber and Synthetic 404,050 36,300 855,300 0 0 0 0 855,300 Turf Resurfacing PE -18010 Mitchell Park Improvements 0 0 0 376,000 1,195,095 0 0 1,571,095 OS -09001 Off -Road Pathway Resurfacing And Repair 249,193 249,193 142,500 151,500 167,500 180,200 192,000 833,700 OS -00002 Open Space Lakes And Pond Maintenance 144,500 144,500 62,600 66,200 73,300 78,900 84,000 365,000 OS -00001 Open Space Trails and Amenities 412,173 412,173 232,000 242,500 269,300 289,600 307,900 1,341,300 PG -09002 Park and Open Space Emergency Repairs 221,305 130,392 188,500 276,700 337,600 363,100 384,300 1,550,200 PG -19000 Park Restroom Installation 350,000 0 456,839 0 538,600 0 481,000 1,476,439 PE -21001 Pearson Arastradero Improvement Project 0 0 0 69,200 348,200 0 0 417,400 OS -18001 Pearson Arastradero Preserve Parking Lot Improvement 170,300 115,300 0 0 0 0 0 0 PG -14001 Peers Park Improvements O 0 0 0 315,500 0 0 315,500 PG -14000 Ramos Park Improvements 209,000 72,000 137,000 0 0 0 0 137,000 PE -08001 Rinconada Park Improvements 2,634,831 2,309,148 0 0 0 602,800 4,094,400 4,697,200 PE -18015 Robles Park Improvements O 0 0 0 1,038,700 0 0 1,038,700 PG -14003 Seale Park Improvements O 0 0 0 0 498,500 0 498,500 PG -22000 Werry Park Playground Improvements O 0 0 0 141,900 0 0 141,900 Parks and Open Space Total 11,672,969 5,711,001 10,628,552 3,255,690 7,627,024 6,414,150 6,546,850 34,472,266 Streets and Sidewalks PE -17004 California Avenue District Gateway Signs 142,886 1,648 141,238 0 0 0 0 141,238 PE -18001 CalTrain Corridor Video Management System Installation 78,398 57,300 0 0 0 0 0 0 PE -20001 City Bridge Improvements 94,400 88,770 149,030 368,400 199,100 214,300 0 930,830 P0-12001 Curb and Gutter Repairs 491,752 491,752 133,200 139,400 154,800 166,500 137,400 731,300 PE -12011 Newell Road/San Francisquito Creek Bridge Replacement 6,452,465 1,685,023 456,188 14,590,654 0 0 0 15,046,842 PE -22000 San Francisquito Creek Joint Powers Authority Ongoing Creek Projects 0 0 61,000 64,700 72,900 78,300 82,500 359,400 66 CAPITAL IMPROVEMENT FUND • Project Number CAPITAL IMPROVEMENT FUND Capital Improvement Fund(Continued) Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopted FY 2023 FY 2024 FY 2025 FY 2026 Total PO -89003 Sidewalk Repairs 890,816 477,507 622,599 1,487,499 1,641,400 1,742,400 1,717,900 7,211,798 PO -11000 Sign Reflectivity Upgrade 178,920 66,032 69,800 73,900 81,800 88,000 68,700 382,200 PE -13014 Street Lights Condition Assessment 0 0 0 257,600 0 0 0 257,600 PO -05054 Street Lights Improvements 156,287 156,287 112,400 117,500 249,400 268,300 206,200 953,800 PE -86070 Street Maintenance 11,240,434 11,125,978 2,804,686 5,283,486 5,556,686 5,835,386 6,558,986 26,039,230 PO -11001 Thermoplastic Lane Marking and Striping 181,987 118,919 101,800 107,000 118,700 127,600 111,760 566,860 Streets and Sidewalks Total 19,908,345 14,269,216 4,651,941 22,490,139 8,074,786 8,520,786 8,883,446 52,621,098 Traffic and Transportation PL -04010 Bicycle and Pedestrian Transportation Plan Implementation 1,334,065 303,423 530,642 2,950,000 2,100,000 0 0 5,580,642 PE -13011 Charleston/Arastradero Corridor Project 5,687,600 1,087,600 8,000,000 0 0 0 0 8,000,000 PL -14000 Churchill Avenue Enhanced Bikeway 3,230,704 404,600 3,344,012 0 0 0 0 3,344,012 PL -20000 Churchill Avenue/Alma Street Railroad Crossing Safety Improvements 5,036,200 747,200 4,352,100 0 0 0 0 4,352,100 Downtown Automated Parking Guidance PL -15002 Systems, Access Controls & Revenue Collection 2,576,860 2,576,860 0 0 0 0 0 0 Equip. PL -16001 Downtown Mobility and Safety Improvements 11,532 11,532 0 0 0 0 0 0 PL -18000 El Camino Real Pedestrian Safety and 447 447 0 0 0 0 0 0 Streetscape Project PL -19000 Emergency Vehicle Traffic Signal Preemption System Pilot 197,500 171,100 28,800 0 0 28,800 PE -11011 Highway 101 Pedestrian/Bicycle Overpass Project 15,716,108 15,618,552 97,556 0 0 0 0 97,556 PL -15003 Parking District Implementation 1 1 0 227,400 258,400 284,500 299,604 1,069,904 PL -16002 Parking Management and System Implementation 1,190,600 677,600 0 0 0 0 0 0 PL -16000 Quarry Road Improvements and Transit Center 928,400 134,400 0 0 1,714,313 0 0 1,714,313 Access PL -17001 Railroad Grade Separation and Safety Improvements 5,053,827 1,111,694 2,338,833 2,422,700 2,020,700 2,089,400 2,854,790 11,726,423 PL -00026 Safe Routes To School 1,432,177 123,272 1,141,128 739,377 825,677 242,100 245,018 3,193,300 PL -05030 Traffic Signal and Intelligent Transportation Systems 1,585,110 1,585,110 980,450 911,950 1,042,500 1,146,400 1,197,292 5,278,592 PL -12000 Transportation and Parking Improvements 574,678 499,678 585,400 536,800 595,200 675,500 709,076 3,101,976 PE -21004 University Avenue Streetscape Update 150,000 150,000 0 0 0 0 0 0 Traffic and Transportation Total 44,705,809 25,203,069 21,398,921 7,788,227 8,556,790 4,437,900 5,305,780 47,487,618 Total Capital Improvement Fund 221,788,991 167,576,193 64,019,632 43,267,530 32,024,555 26,437,140 23,752,868 189,507,725 Transfers to Other Funds Transfer to the Debt Service Funds (Cal Ave Garage) 2,380,000 2,380,000 2,380,000 2,375,000 2,370,000 2,365,000 2,365,000 11,855,000 Transfer to Debt Service Funds (Pubic Safety Building) 0 0 0 1,463,356 5,008,338 5,008,838 5,008,713 16,489,244 Total Transfers to Other Funds 2,380,000 2,380,000 2,380,000 3,838,356 7,378,338 7,373,838 7,373,713 28,344,244 CAPITAL IMPROVEMENT FUND • 67 Capital Improvement Fund (Continued) Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopted FY 2023 FY 2024 FY 20 FY 2026 Total Total Expenses 224,168,991 169,956,193 66,399,632 47,105,886 39,402,893 33,810,978 31,126,581 217,851,969 Reserves Reserve: Roth Building & Sea Scout Building TDRs 5,146,086 5,146,086 5,146,086 5,146,086 5,146,086 5,146,086 5,146,086 5,146,086 Reserve: Library Bond Proceeds 597,817 597,817 597,817 597,817 597,817 597,817 597,817 597,817 Reserve: Debt Service 0 0 2,400,000 5,000,000 5,000,000 7,400,000 7,400,000 7,400,000 Total Reserves 5,743,904 5,743,904 8,143, 904 10, 743, 904 10, 743, 904 13,143, 904 13,143, 904 13,143, 904 Total Ending Fund Balance 17,630,921 46,530,622 8,733,340 6,604,019 2,912,276 4,005,470 10,343,606 10,343,606 Total Uses 247,543,816 222,230,719 83,276,876 64,453,809 53,059,073 50,960,352 54,614,091 241,333,481 68 CAPITAL IMPROVEMENT FUND • BUILDINGS AND FACILITIES PE -19002 Animal Shelter Renovation 2 PE -14018 Baylands Boardwalk Improvements 3 PE -19000 City Hall Space Planning 4 PE -17010 Civic Center Electrical Upgrade & EV Charger Installation 5 PE -15020 Civic Center Waterproofing Study and Repairs 6 CB -17001 Cubberley Repairs 7 CB -16002 Cubberley Roof Replacements 8 PE -18004 Fire Station 4 Replacement 9 PF-16006 MSC Lighting, Mechanical, and Electrical Improvements 10 PF-17000 Municipal Service Center A, B, & C Roof Replacement 11 PE -18000 New California Avenue Area Parking Garage 12 PE -15007 New Downtown Parking Garage 13 PE -15001 New Public Safety Building 14 PE -22000 San Francisquito Creek JPA Ongoing Creek Projects 15 PF- 14003 University Avenue Parking Improvements Projects in various locations not shown on the map. Water, Gas, Wastewater Office Remodel Americans With Disabilities Act Compliance Building Systems Improvements City Facility Parking Lot Maintenance Facility Interior Finishes Replacement Library Automated Material Handling AC -18000 Performing Arts Venues Seat Replacement PF-00006 Roofing Replacement 16 PE -19001 17 PF-93009 18 PF-01003 19 PE -09003 20 PF-02022 21 LB -21000 22 23 PARKS AND OPEN SPACE 1 OS -09002 Baylands Levee Repair for Public Safety Access 2 PE -16000 Bol Park Improvements 3 PE -17005 Boulware Park Improvements 4 PE -18006 Byxbee Park Completion 5 PG -14002 Cameron Park Improvements** 6 CB -17002 Cubberley Field Restroom 7 OS -18000 Foothills Park Boronda Lake Dock Replacement** 8 PE -20000 Foothills Park Dam Seepage Investigation and Repairs 9 PE -21000 Foothills Park Improvement Project 10 PG -21000 Heritage Park Site Amenities Replacement 11 PE -18012 Hoover Park Improvements 12 PE -21002 Johnson Park Renovation 13 PE -21003 Magical Bridge Playground Rubber and Synthetic Turf Resurfacing 14 PE -18010 Mitchell Park Improvements 15 PE -21001 Pearson Arastradero Improvement Project 16 PG -14001 Peers Park Improvements 17 PG -14000 Ramos Park Improvements 18 PE -08001 Rinconada Park Improvements 19 PE -18015 Robles Park Improvements 20 PG -14003 Seale Park Improvements 21 PG -22000 Werry Park Playground Improvements Projects in various locations not shown on the map. 22 AC -86017 Art In Public Spaces 23 PG -06001 Athletic Courts Resurfacing 24 PG -06003 Benches, Signage, Walkways, Perimeter Landscaping, and Site Amenities 25 PG -18001 Dog Park Installation and Renovation 26 PG -18000 Golf Course Net and Artificial Turf Replacement 27 OS -09001 Off -Road Pathway Resurfacing And Repair 28 OS -00002 Open Space Lakes And Pond Maintenance 29 OS -00001 Open Space Trails and Amenities 30 PG -09002 Park and Open Space Emergency Repairs 31 PG -19000 Park Restroom Installation STREETS AND SIDEWALKS 1 PE -17004 California Avenue District Gateway Signs 2 PE -12011 Newell Road/San Francisquito Creek Bridge Replacement Projects in various locations not shown on the map. 3 4 5 6 7 8 9 10 PE -20001 P0-12001 P0-89003 P0-11000 PE -13014 P0-05054 PE -86070 P0-11001 City Bridge Improvements Curb and Gutter Repairs Sidewalk Repairs Sign Reflectivity Upgrade Street Lights Condition Assessment Street Lights Improvements Street Maintenance Thermoplastic Lane Marking and Striping TRAFFIC AND TRANSPORTATION I PE -1301 1 Charleston/Arastradero Corridor Project 2 PL -14000 Churchill Avenue Enhanced Bikeway 3 PL 20000 Churchill Avenue/Alma Street Railroad Crossing Safety Improvements 4 PE -11011 Highway 101 Pedestrian/Bicycle Overpass Project 1 Transit Center Access Projects in various locations not shown on the map. l ation Plan Implementation 7. PL -19000 Emergency Vehicle Traffic Signal Preemption System Pilot 8 PL -15003 Parking District Implementation 9 PL -17001 Railroad Grade Separation and Safety Improvements 10 PL -00026 Safe Routes To School 11 PL -05030 Traffic Signal and Intelligent Transportation Systems 12 PL 12000 DEPARTMENT TECHNOLOGY UPGRADES AND IMPROVEMENTS Projects in various locations not shown on the map. 1 FD -21000 Automated External Defibrillator Replacement 2 FD -22000 Extrication Tool Replacement 3 PD -20000 Police Video Recording Systems Replacement City of Palo Alto 2022-2026 Capital Improvement Program, General Fund Note: Project Locations are Approximate 14 ' k Q ,F7 - = ▪ (= 1 ---)577-\\ L 5i B I I LJ Livi p.-;). 161 WK\ A=3-11-1 �o ❑❑0001 '`1�B .rr o���'�- iF o= n o00 'ic 11019❑D �❑ ❑o vI, o� 2 oo ❑❑7o❑nn❑E- u Uii ❑CLJF. J ill r L )_ L;I;77/57/=4 4 ❑I lLiLi c1L. I 910 LI_• 7Fa � , if fl I - F7,F� u j f JIB �1IIJ LJ r I Foothills P .1 1.'� f �J �-1:..\\,.., '▪ ;` 1x -. 45., . \ ti j I r`� ,',v�, e*,../....\\\2'..;:----- f 14 i } , ▪ LIP, 14 I 3 { :f P "I ICJ r� �I-' fry �,, ,r,•y JI II rinnn� � I { ��r I DL �I II ti Ir,`�, hull= �_ nn�_I�r�'� ti I �H { IL_; �I�n� �JI� L I ' I C� aG 1 i - - oL J �3 1 i III Ir fl' h — IL I�� j� � J (� 9jr1lEn ns ❑nn❑�- JDDE1 Fl ' El El F-1 ri + oG 3 4 =0000r U', I I Ioor 17=1= J= ❑ n E3U :,' t 1=11=E 711===== i t.n I • I fS'r% Ir II���r�C?-�� I I«rr0,5.01 , ill L- \ lied -7:----..:k. .71 irrI \, Legend abe .a Lac abc aba Traffic and Transportation CIP Buildings and Facilities CIP Parks and Open Space CIP Streets and Transportation CIP III �J LY y �� �j 111.-=1 ti II 14� ' L -J I 91111 111116 411 7 --- 11, J I I III I` lik_J C IL 1 II I`J I I I II �I ` � 121 P17, -PI J L� �-I —�r'_ I II II p1 '� CAPITAL IMPROVEMENT FUND • _ YEAR 2022 ADOPTED CAPITAL BUDGET 69 �j' �j Iti� Mfr �.� (11100 Y�Lr� _ II L l ?�� II n QLjlly` I �� r I Li. I4 IF I I I r , I WOWL I I` 4=3 � I I I 11(r .I c � �.� � ��11�- 7� -�i:l.11 ' 'I Li � , IIS . 1 yL1 r� .0,- -113\ CITY OF PALO ALTO Administration CAPITAL IMPROVEMENT FUND • 71 CAPITAL IMPROVEMENT FUND Capital Management Team Fund: Capital Improvement Fund Category: Unallocated Salaries and Benefits Project Location: N/A Managing Department: Administrative Services IBRC Reference: N/A Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completio.,.• oject Number' f Capital Improvement Fund Ac ministration Description This project provides funding for estimated administrative costs, including salaries and benefits costs of City staff assigned to manage the oversight of the General Fund Capital Improvement program. Justification Administrative costs are associated with the completion of CIP projects. As such, these costs are capitalized and are added to the total costs of projects. Supplemental Information Salaries and benefits have been included in CIP projects where appropriate and possible, in all fiscal years. The amounts included in this project represent salaries and benefits expense not associated with any particular project (for example, administration and oversight of the CIP process). As part of the annual year-end process, the annually incurred amount will be allocated to all projects in the Capital Improvement Fund, on a proportional basis, and any unused balance will be returned to the Infrastruc- ture Reserve. Significant Changes 2019-2023 CIP: Salary and benefit expenses have been allocated to capital projects in all years of the CIP. In prior years, costs were allocated only in the first year of the CIP. 72 CAPITAL IMPROVEMENT FUND • Y OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET T Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 765,117 764,382 1,033,507 1,193,066 736,879 965,404 1,077,900 5,006,756 0 N/A Total N/A 765,117 764,382 1,033,507 1,193,066 736,879 965,404 1,077,900 5,006,756 0 N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget E ate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other N/A 765,117 764,382 1,033,507 1,193,066 736.879 965,404 1,077,900 5,006,756 0 N/A Total N/A 765,117 764,382 1,033,507 1,193,066 736,879 965,404 1,077,900 5,006,756 Operating Impact There are no operating or maintenance expenses associated with this project. 0 N/A CAPITAL IMPROVEMENT FUND • 73 CITY OF PALO ALTO Buildings and Facilities CAPITAL IMPROVEMENT FUND • 75 Palo Alto Airport Terminal, January 2015 APITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number. Americans With Disabilities Act Compliance Description This project provides funding for accessibility upgrades to City facilities and equipment. It includes continued funding for improvements such as path of travel, restroom upgrades, drinking fountains, and counters. This funding will also be utilized for other CIP project design or construction phases where accessibility improve- ments are identified. Justification In order to comply with the Americans with Disabilities Act (ADA) of 1990 and related regulations, the City prepared a Transition Plan and Self -Evaluation Final Study that identified physical obstacles and described improvements to make facilities, programs, and services accessible. Implementation of this program is ongo- ing. Supplemental Information The recently updated ADA Transition Plan, established a schedule for accessibility upgrades to City facilities. Significant Changes 2021-2025 CIP: Funding reduced pending Council approval of updated ADA Transition Plan. 2020-2024 CIP: Funding added to begin implementation of updated ADA Transition Plan that identified addi- tional needs for City facilities. 76 CAPITAL IMPROVEMENT FUND • • "EAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source Capital Improvement Fund Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP N/A N/A 528,770 156,694 767,776 379,300 480,200 581,800 549,700 2,758,776 0 Total N/A 528,770 156,694 767,776 379,300 480,200 581,800 549,700 2,758,776 0 N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 471,827 99,751 767,776 379,300 480,200 581,800 549,700 2,758,776 0 N/A Design N/A 56,943 56,943 0 0 0 0 0 0 0 N/A Total N/A 528,770 156,694 767,776 379,300 480,200 581,800 549,700 2,758,776 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Efficient and Effective Service Delivery Goal: C-1 Policy: C-1.8 Potential Board/Commission Review: Historic Resources Board Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 77 APITAL IMPROVEMENT FUND City of Palo Alto Animal Shelter Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3281 East Bayshore Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2018 Initial Project Completion: Winter 2018 Revised Project Start: N/A Revised Project Completion: Spring 2022 Project Number. Animal Shelter Renovation Description This project provides funding for interim facility improvements to the Animal Shelter that accompany opera- tion of the shelter by a contractor. The improvements include expanding and remodeling the medical suite, providing a new 900 square foot modular building for office space, public educational programs, and expanded kennels. Justification The Animal Shelter, built in 1972, is outdated and does not meet modern standards for medical care. Fundrais- ing for construction of a new, modern animal shelter will be needed but interim improvements to the current shelter are needed for Pets In Need to successfully operate the facility. Significant Changes 2020-2024 CIP: The agreement with Pets In Need was approved by Council in November 2018 and included an increase of $2.8 million in this project. This project was originally intended to fund works by Pets In Need but the work will now be managed by Public Works. Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund 1,824,052 2,143,714 947,519 1,196,195 0 0 0 1,196,195 0 3,967,766 Total 1,824,046 2,143,713 947,518 1,196,195 0 0 0 0 1,196,195 0 3,967,759 78 CAPITAL IMPROVEMENT FUND • Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2,m; 2 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total 1,824,046 2,143,713 1,824,046 2,143,713 947,518 1,196,195 947,518 1,196,195 0 0 0 0 0 0 O 1,196,195 O 1,196,195 O 3,967,759 O 3,967,759 Operating Impact There are no additional operating impacts anticipated from this project. Maintenance costs at the facility will be covered by Pets In Need as stipulated in the agreement with the City. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 79 APITAL IMPROVEMENT FUND Baylands Boardwalk, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Baylands Nature Interpretive Center (2775 Embarcadero Road) Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Spring 2015 Initial Project Completion: Fall 2015 Revised Project Start: Summer 2016 Revised Project Completion: Winter 2021 Project Number: PE -14018 Baylands Boardwalk Improvements Description This project provides funding for design and construction to replace the existing boardwalk at the Lucy Evans Baylands Nature Interpretive Center (Interpretive Center). Justification The Interpretive Center serves 80,000 visitors annually, approximately 2,900 of whom are elementary school students. The Interpretive Center Boardwalk provides a unique opportunity for visitors to view a pristine salt marsh habitat that is home to the endangered Ridgeway's Rail and Salt Marsh Harvest Mouse. In 2014, the boardwalk was closed due to safety concerns. A segment of the boardwalk was re -opened in 2015 after minor repair and structural improvements addressed safety issues. The replacement structure will be ADA accessible. Supplemental Information Council awarded a construction contract to Vortex Marine Construction, Inc. in June 2018 and the Boardwalk construction was completed in January 2019. During construction, a temporary access zone created within marsh per project requirements was impacted and will need to be restored. The restoration project was com- pleted in January 2021 and will need to be monitored and reported to the regulatory agencies one year after completion of the project. Significant Changes 2021-2025 CIP: The project completion date has been extended to complete restoration of the temporary con- struction access zone and monitoring and reporting to the regulatory agencies. 2018-2022 CIP: Completion date extended to accommodate two construction phases and a lengthy permitting process. To avoid nesting birds in the baylands, the construction window is limited to five months from Sep - 80 CAPITAL IMPROVEMENT FUND • ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND tember 1 through January 31. The project schedule extension assumes approximately 18 months for envi- ronmental and permitting review and approval. 2017-2021 CIP: Project schedule revised to include design and construction phases. Design and construc- tion budget added through FY 2016 Council action included in project budget. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund 1,884,925 131,974 23,344 8,630 0 0 0 0 8,630 O 1,916,899 Transfer from Parks Development Impact Fee 470,000 0 0 0 0 0 0 0 0 0 470,000 Fund Total 2,354,915 131,974 23,344 8,630 0 0 0 0 8,630 0 2,386,889 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 1,365,905 131,974 23,344 8,630 0 0 0 0 8,630 O 1,397,879 Design 989,010 0 0 0 0 0 0 0 0 O 989,010 Total 2,354,915 131,974 23,344 8,630 0 0 0 0 8,630 0 2,386,889 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Historic Resources Board Parks and Recreation Commission Architectural Review Board Environmental Impact Analysis: This project requires a CEQA Environmental Impact Report CAPITAL IMPROVEMENT FUND • 81 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A oject Number: PF-01003 AC gas package unit Municipal Services Center Building C, January 2015 Building Systems Improvements Description This project provides funding for electrical, mechanical, plumbing, structural, and security upgrades as required at various City facilities. Upgrades may include main and emergency power sources, light fixtures, fire alarm systems, heating and ventilation equipment, Building Management System (BMS) controls, structural reinforcements or repair, security card access, and camera systems. Justification This project provides funding for system upgrades in facilities with systems that are overloaded or are no lon- ger efficient. Heating and air-conditioning units in many older buildings are at the end of their useful life and require replacement. BMS control systems in some facilities are outdated and have limited or no vendor sup- port. Structural systems have become damaged or fatigued due to heavier equipment requirements or increased loading. Increased security requirements for facilities and IT network systems require the need for the installation of card access and camera systems. This project also provides funding for replacement of unforeseen equipment failures. While upgrading equipment, staff selects the most energy efficient equipment, including premium efficiency motors, and incorporates the use of energy saving technologies such as variable frequency drives whenever possible. Supplemental Information The Department of Public Works uses a computerized asset management tracking software to assist in identi- fying the maintenance and replacement needs addressed through this CIP. Projects identified for upcoming work include: Fiscal Year 2022: Replace City Hall fire pump control system. Complete the design drawings for a new station- ary generator for Fire Station #8, replacement of a generator for the Utility Control Center (UCC) and Tennis/ Pickleball lighting extended from FY 2021. 82 CAPITAL IMPROVEMENT FUND • OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Fiscal Year 2023: Replace BMS controls for Lucie Stern Community Theater mechanical systems. Replace fill media in the City Hall cooling tower. Install new stationary generator at Fire Station #8. Fiscal Year 2024: Replace electrical panel boards at Fire Station #5. Replace domestic water control system at City Hall. Fiscal Year 2025: Upgrade LED lighting in City parks. New Children's Pool boilers (4ea), roof top furnaces, exhaust fans, and dehumidifiers. Fiscal Year 2026: Replace electrical panel at the Golf Club House and Cafe. Significant Changes 2022-2026 CIP: Staff vacancies have delayed all programmed projects by one year including lighting for Tennis/Pickle Ball Courts which was extended to FY 2022 and UCC generator added to FY 2022 resulting in an increase of funding needed. Cost estimates for planned work have been adjusted for accuracy based on other similar recent bids received. 2021-2025 CIP: Funding was reduced as part of the FY 2021 Capital Improvement Program budget strategy and all programmed projects delayed a year. As part of the Community & Economic Recovery Workplan, $500,000 was transferred from Stanford University Medical Center (SUMC) Funds dedicated to Commu- nity Health and Safety. 2020-2024 CIP: All programmed projects were pushed out a year since FY 2019 funding was needed for a new chiller located at City Hall. Funding Sources Schedule 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 452,478 (181,651) 825,091 566,000 388,700 385,500 230,900 2,396,191 O N/A Transfer from Stanford University Medical Ctr Fund N/A 500,000 500,000 0 0 0 0 0 0 0 N/A Transfer from Utilities Administration Fund N/A 0 0 200,000 0 0 0 0 200,000 0 N/A Total N/A 952,478 318,349 1,025,091 566,000 388,700 385,500 230,900 2,596,191 O N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 952,478 318,349 1,025,091 566,000 388,700 385,500 230,900 2,596,191 O N/A Total N/A 952,478 318,349 1,025,091 566,000 388,700 385,500 230,900 2,596,191 O N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 83 Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 84 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Lucie Stern Parking Lot, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PE -09003. City Facility Parking Lot Maintenance Description This project provides funding for the repair, resurfacing, or reconstruction of parking lots and walkways at var- ious City facilities, including restriping and signage. Justification Uneven paved surfaces are a safety hazard and shorten the useful life of walkways and parking lots. Repairing the paved walkways and parking lots at various City facilities will eliminate these safety hazards and extend useful life. Supplemental Information Work programmed for this project includes parking lot resurfacing for the following locations: Fiscal Year 2021: Fire Station #8, and College Terrace Library pathways. Fiscal Year 2022: Foothills Park Parking Lot Fiscal Year 2023: Municipal Service Center, Municipal Service Center North Employee Lot. Fiscal Year 2024: No work planned. Fiscal Year 2025: No work planned. Fiscal Year 2026: No work planned. Funding will be offset by $0.1 million from the Utilities Enterprise Funds for the work in FY 2023 at the Munici- pal Service Center (MSC). 86 CAPITAL IMPROVEMENT FUND • Significant Changes 2021-2025 CIP: Funding was reduced as part of the FY 2021 Capital Improvement Program budget strategy. Foothills Park parking lot work was moved to FY 2022 to coordinate with Foothills Park Roadway Paving Project. 2020-2022 CIP: Parking lots were inspected in October 2018 and cost estimates were updated based on current pavement conditions. 2018-2022 CIP: A $215,000 increase in FY 2018 funding is for the Midtown Shopping Center. Funding Sources Schedule 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 552,511 409,899 235,000 405,800 O 0 0 640,800 0 N/A Transfer from Utilities Administration Fund N/A 0 0 0 100,000 0 0 0 100,000 0 N/A Total N/A 552,511 409,899 235,000 505,800 0 0 0 740,800 0 N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 540,814 398,202 235,000 505,800 O 0 0 740,800 0 N/A Design N/A 11,697 11,697 0 0 0 0 0 0 0 N/A Total N/A 552,511 409,899 235,000 505,800 O 0 0 740,800 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: Worked performed under this project is typically categorically exempt from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 87 APITAL IMPROVEMENT FUND City Hall A Level Lobby Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue) Managing Department: Public Works IBRC Reference: New Initial Project Start: Fall 2018 Initial Project Completion: Fall 2019 Revised Project Start: Spring 2021 Revised Project Completion: Fall 2024 Project Number: PE -19000 City Hall Space Planning Description This project provides funding for space planning to determine future workgroup space needs and program- ming for the City Hall office building. Justification Upon completion of the new Public Safety Building in 2023, the Police wing of City Hall and the Fire Adminis- tration group on the 6th floor will move into the new building. The departure of these workgroups provides an opportunity to plan for the best use of the newly available City Hall space and to consider other potential improvements such as reconfiguration of the A level cafeteria space. Additionally, a potential opportunity has been identified to reduce the size of the Information Technology Department's 2nd floor data center and make the space available for other uses. Supplemental Information The scope of this project includes the initial space planning and preliminary design of the improvements. Fol- lowing completion of space planning and preliminary design, additional funding will be required to complete the design and construct renovations to the affected areas. Significant Changes 2022-2026 CIP: Project start extended to spring 2021 to follow the beginning of the construction phase in the Public Safety Building Project (PE -15001). 2021-2025 CIP: Project extended to FY 2021 as a result of staffing constraints and funding increased to reflect increased scope needed to study and plan for the space availability and needs at City Hall resulting from the completion of the Public Safety Building in FY 2023. 88 CAPITAL IMPROVEMENT FUND • • OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 2020-2024 CIP: Project completion extended to reflect staffing constraints and the revised expected com- pletion of the Public Safety Building. Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund O 631,700 56,700 626,200 0 0 0 O 626,200 O 682,900 Total O 631,700 56,700 626,200 0 0 0 O 626,200 O 682,900 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 0 0 0 51,200 0 0 0 O 51,200 0 51,200 Design O 631,700 56,700 575,000 0 0 0 O 575,000 O 631,700 Total O 631,700 56,700 626,200 0 0 0 0 626,200 0 682,900 Operating Impact Operating impacts of potential space uses will be assessed as part of the planning process. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 89 APITAL IMPROVEMENT FUND Electrical System Access Door at City Hall Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue), Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2016 Initial Project Completion: Fall 2017 Revised Project Start: Spring 2017 Revised Project Completion: Fall 20' Project Number: PE -17010 Civic Center Electrical Upgrac Charger Installation e& EV Description This project provides funding to replace the aging Civic Center electrical switchgear and motor control centers and to purchase and install approximately 43 new Level 2 Electric Vehicle (EV) charging stations at City park- ing garages, including the Civic Center garage. Justification The main electrical switch gear is over 40 years old and must be replaced and upgraded to ensure the reliabil- ity of electrical power at City Hall. Other parts of the electrical system have been recently upgraded, leaving this as one of the last remaining items. With increased ownership of electric vehicles, additional public spaces with EV chargers are needed. Funding in this project allows the City to leverage grants that substantially cover the costs of EV charger purchases and installation on a reimbursement basis. Supplemental Information Funding for the electrical upgrade work ($0.35 million) was moved from the Civic Center Fire Life Safety Upgrades Project (PE -18016) to this new project. At the time this project was established, approximately 90 percent of the EV charger costs are expected to be reimbursed by Bay Area Air Quality Management District grants. A portion of the grant reimbursement is deferred for three years to allow demonstration of compliance with grant usage criteria. Significant Changes 2022-2026 CIP: Project completion date extended to Fall 2021 due to delays in procuring design services. 2020-2024 CIP: In FY 2018, an invitation for Design -Build proposals received no response. Staff began the pro- cess for a traditional Design -Bid Build approach. Timing of the project was extended to accommodate this approach and allow for a new window of opportunity to perform construction when City Hall can be closed for 90 CAPITAL IMPROVEMENT FUND • 'TY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL ELIL'GE T a brief time duration. Funding added to account for the complexity of construction and replacement of both motor control centers (MCC) on Levels A and 8. 2019-2023 CIP: Anticipated project completion date adjusted to reflect delays due to staff workload and available options for scheduling a full shutdown of City Hall for construction work. 2018-2022 CIP: Project start was delayed due to staff workload. Staff plans to use Design -Build project delivery method for Civic Center switchgear and motor control center replacements. 2017-2021 CIP: Project established. Funding Sources Schec ule Funding Source Prior FY 2021 FY 2021 Years 5 Year CIP Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Beyond 5 Year CIP Total Capital Improvement Fund 114,741 606,386 241,075 400,711 0 0 400,711 756,527 Revenue from Other Agencies 20,000 240,000 126,000 114,000 O 0 0 0 114,000 O 260,000 Total 134,733 846,386 367,075 514,711 O 0 0 0 514,711 O 1,016,519 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction 56,383 842,857 363,546 514,711 O 0 0 0 514,711 O 934,640 Design 78,350 3,529 3,529 0 0 0 0 0 0 0 81,879 Total 134,733 846,386 367,075 514,711 O 0 0 0 514,711 O 1,016,519 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quantified, adjust- ments will be brought forward in the future budget cycles, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 91 CAPITAL IMPROVEMENT FUND Civic Center Parking Garage, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue) Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Summer 201 Revised Project Start: Summer 2016 Revised Project Completion: Fall 20 Project Number: PE -15020 Civic Center Waterproofing Study and Repairs Description This project provides funding to address the condition assessment of the Civic Center plaza deck waterproof- ing deficiencies. The completed assessment evaluated the main expansion joint waterproof seal on the plaza in front of the main City Hall entrance. The assessment report recommended repairs to the expansion joint that are anticipated to be complete in Fiscal Year 2020. Justification Previous studies concluded that the Civic Center plaza deck waterproofing membrane underneath the red and white decorative concrete needs to be replaced due to the age of the material. However, investigations in 1999 revealed the membrane still possessed good elasticity. The plaza planter waterproofing was found to be in poor condition. The expansion joint requires immediate replacement. Significant Changes 2020-2024 CIP: Additional funding and time added to restore waterproofing membrane within planter boxes along the Civic Center plaza perimeter. 2019-2023 CIP: Anticipated completion date adjusted to reflect delays due to staff workload. 2018-2022 CIP: Additional funding added for implementation of the repairs. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund 54,491 667,056 105,200 561,856 0 0 561,856 0 721,547 Total 54,490 667,056 105,200 561,856 0 0 0 561,856 0 721,546 92 CAPITAL IMPROVEMENT FUND • PALO ALTG EISBAL YEAR 2022 ADOPTED CAPITAL BUDGET Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 2,684 667,056 105,200 561,856 0 0 0 0 561,856 0 669,739 Design 51,806 0 0 0 0 0 0 0 0 0 51,807 Total 54,490 667,056 105,200 561,856 0 0 0 0 561,856 0 721,546 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 93 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A oject Number' Lucie Stern Community Center Ballroom Facility Interior Finishes Replacement Description This project provides funding for replacement or improvements to interior finishes such as flooring, walls, cab- inets, paint, lighting, ceiling tiles, soundproofing, fixed office furniture, doors, windows, and associated fire/life safety, mechanical, electrical, and plumbing code compliance requirements at various City facilities. Justification Interior finishes throughout City facilities are designated for replacement as part of an ongoing capital mainte- nance plan. Finishes are typically coordinated and upgraded as other renovation projects are undertaken. Supplemental Information Planned carpet replacement and other interior finishes projects include: Fiscal Year 2022: No new projects proposed. Elwell Court work originally planned in FY 2019 will be completed. Fiscal Year 2023: MSC Building C Lunchrooms and Hallways Fiscal Year 2024: MSC Building C Water, Gas, and Wastewater Locker Room Improvements and Children's Library Carpet Fiscal Year 2025: MSC Building B Shower and Locker Room Fiscal Year 2026: Lucie Stern Community Theater Kitchen Significant Changes 2022-2026 CIP: The project has been delayed due to staffing constraints. Projects programmed in FY 2021 through FY 2023 were pushed out to FY 2023 through FY 2025. The Children's Library carpet replacement was pushed out from FY 2020 to FY 2024. Funding was added to cover anticipated increases. 94 CAPITAL IMPROVEMENT FUND • TY OF PALO ALTO FOCAL YEAR 2022 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2021-2025 CIP: Funding was reduced as part of the FY 2021 Capital Improvement Program budget strategy, some work may be deferred to future years accordingly. 2020-2024 CIP: MSC Building C Lunchrooms and Hallways was moved to FY 2021 from FY 2022. The Golf Course Club House Restrooms, previously programmed in FY 2021, were completed as part of the Golf Course Reconfiguration project (PG -13003). 2019-2023 CIP: Elwell Court has moved from FY 2022 to FY 2019, Children's Library will be added for FY 2020, and MSC Building C will be moved to FY 2022. 2018-2022 CIP: MSC Building C Water -Gas -Wastewater, Lucie Stern Community Theatre will be replacing Municipal Services Center Building A, Parks Department and Stores in FY 2020. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 705,923 284,923 531,100 181,502 325,979 404,146 245,896 1,688,623 0 N/A Transfer from Utilities Administration Fund N/A 169,000 0 169,000 256,577 296,921 0 0 722,498 0 N/A Transfer from Vehicle Replacement and Maintenance N/A 0 0 0 0 0 102,454 0 102,454 0 N/A Total N/A 874,923 284,923 700,100 438,079 622,900 506,600 245,896 2,513,575 Expenditure Schedule 0 N/A Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 830,733 240,733 700,100 438,079 622,900 506,600 245,896 2,513,575 0 N/A Design N/A 44,190 44,190 0 0 0 0 0 0 0 N/A Total N/A 874,923 284,923 700,100 438,079 622,900 506,600 245,896 2,513,575 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. CAPITAL IMPROVEMENT FUND • OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 95 Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 96 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Fire Station #4, April 2015 M►TCHELL PARK FIRJ STATION Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3600 Middlefield Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Winter 2020 Revised Project Start: Spring 2022 Revised Project Completion: Summer 2026 oject Number: PE -18004 Fire Station 4 Replacement Description This project provides funding to replace Fire Station #4 at the corner of Middlefield Road and East Meadow Drive. The replacement facility will be based on the prior replacement study and needs assessment prepared in 2005. Justification The current Fire Station #4 facility is operationally and technologically deficient. This project will provide a new facility built to essential services standards with a high likelihood of being fully operational after a major disas- ter such as a significant earthquake. Supplemental Information The Fire Station #4 Replacement project is included in the Council Infrastructure Plan. The cost estimate for this project has been adjusted from the amount derived during the Council Infrastructure Plan's development because older estimates were not escalated to the current year or to future years when construction would actually occur. Significant Changes 2022-2026 CIP: Project start and end dates delayed; this reflects the revised project start date to contribute to cost containment strategies in FY 2022 and timing of the design contract award. 2021-2025 CIP: Project start and end dates delayed; this reflects the revised project start date following com- pletion of Fire Station 3 due to staff workload. 2020-2024 CIP: Project end date adjusted to reflect expected construction timeline based on construction starting in the beginning of FY 2021. 98 CAPITAL IMPROVEMENT FUND • OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 2019-2023 CIP: Project increased by $0.3 million and the timeline was pushed out to begin construction in FY 2021. 2018-2022 CIP: Timeline adjusted to reflect initial funding availability. Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Transfer from Stanford University Medical Ctr Fund Total 17,780 200,000 0 750,000 17,779 950,000 100,001 99,999 O 500,000 550,000 0 750,000 0 4,075,000 4,075,000 100,001 849,999 0 4,575,000 4,625,000 O 1,149,999 O 8,900,000 O 10,049,999 O 1,267,780 O 8,900,000 O 10,167,779 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 7,950 9,829 17,779 449,998 500,002 950,000 349,998 (249,997) 100,001 100,000 749,999 849,999 O 4,575,000 4,625,000 O 0 0 O 4,575,000 4,625,000 O 9,300,000 O 749,999 O 10,049,999 O 9,657,948 O 509,831 O 10,167,779 Operating Impacts FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 General Fund -Operating 0 0 9,200 9,500 9,800 Operating Impact This project is anticipated to impact operating expenses in the future. Maintenance is estimated to increase by $9,200 in FY 2024 and increase by 3 percent annually thereafter. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • 99 CAPITAL IMPROVEMENT FUND Library Material Handling System Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Libraries: College Terrace, Children's, and Downtown Libraries. Managing Department: Library IiBRC Reference: N/A Initial Project Start: Summer 2021 Initial Project Completion: Summer 2023 Revised Project Start: N/A Revised Project Completion: N/A Project Number: LB -2 Library Automated Material Handling Description The scope of this project is to provide the design and construction of three new Automated Material Handling (AMH) Systems for the College Terrace, Children's, and Downtown Libraries. AMH systems efficiently sort returned library materials based on the Radio Frequency Identification Devices (RFID) on the materials. This project has been approved for use of Library Impact Fees. In FY 2021, funds from Impact Fees were added to the project to include contactless Library equipment (holds machines, book vending machines) at smaller branches to further increase efficiency and offset reduction in Library service hours. Justification The Library has made a significant investment in RFID tagging of the entire collection. This project leverages that RFID investment to improve overall library system efficiency and improves the speed at which materials can be moved to shelves for library patron hold requests. These machines speed materials processing by 200-400 percent. Each machine will reduce staff time needed for processing books (20 hours from 41 hours per week currently) which will increase staff efficiencies in the library. Increased automated handling of materials allows staff time to be freed up to focus on public projects (public programs, public services) and revenue generating projects (space rentals, grant writing). Increased circulation in the past five years has increased the burden on staff while staff FTE have decreased. Supplemental Information The project is proposed to be spread over 3 years: Year 1 design of all three libraries and installation at Chil- dren's Library, Year 2 Downtown, Year 3 College Terrace. Staff capacity can handle implementing multiple libraries at a time. The highest priority is the Children's Library due to the high number of returns (second high- est circulation out of the five libraries) and current number of staff needed there to respond to high circulation. 100 CAPITAL IMPROVEMENT FUND • '_lATY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Significant Changes 2022-2026 CIP: Implementation sequence changed so Downtown Library will be installed second, and Col- lege Terrace will be installed last. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund O 56,400 56,400 77,600 76,300 0 153,900 O 210,300 Transfer from Library Development Impact Fee Fund O 480,000 310,000 350,000 190,000 0 0 0 540,000 O 850,000 Total O 536,400 366,400 427,600 266,300 0 0 0 693,900 0 1,060,300 Expenditure Schedule Project Phase I 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 456,400 286,400 427,600 266,300 0 0 0 693,900 O 980,300 Design O 80,000 80,000 0 0 0 0 0 0 0 80,000 Total O 536,400 366,400 427,600 266,300 0 0 0 693,900 0 1,060,300 Operating Impacts FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 General Fund -Operating 0 45,000 46,000 47,000 48,410 Operating Impact The equipment will cause a slight increase in electric bills and does require annual equipment maintenance. Ongoing operating costs include annual maintenance of about $10,000 to $20,000 per machine which will be brought forward as part of future budget cycles. Relationship to Comprehensive Plan Primary Connection Secondary Connection Library Advisory Commission Element: Community Services & Facilities Section: Planning for Parks and Community Facilities Goal: C-4 Policy: C-4.4 Relationship to Comprehensive Plan Potential Board/Commission Review: Element: Governance Section: Public Participation Goal: G-1 Policy: G-1.2 Program: G1.2.4 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • 101 APITAL IMPROVEMENT FUND Municipal Service Center Building C Roof, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3201 East Bayshore Road Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2016 Initial Project Completion: Spring 2017 Revised Project Start: Fall 2020 Revised Project Completion: Fall 2021 Project Number: PF-17000 Municipal Service Center A, B, & C Roof Replacement Description This project provides funding for a fluid, reinforced waterproofing application over the existing roof. The exist- ing asphalt and gravel roof is nearing the end of its useful life and needs to be rehabilitated. If the existing roof is allowed to deteriorate beyond a certain point, the fluid applied system cannot be used and a full replace- ment of the roofing system would be required. The application will meet current cool roofing codes to opti- mize energy efficiency. Justification This project provides the means to rehabilitate the existing roof to avoid further deterioration of the roofing system, which would cause failure and structural damage to the building. Compared to rehabilitation costs, structural repairs and a full roof replacement would be more expensive. Supplemental Information Transfers from various funding sources will support this project. The various transfers were calculated based on the anticipated benefit to each fund, according to square footage. Significant Changes 2022-2026 CIP: Project dates adjusted due to staffing workload constraints. 2021-2025 CIP: Project dates adjusted due to staffing workload constraints. 2020-2024 CIP: Project dates adjusted to coordinate with the Municipal Service Center Lighting, Mechanical, and Electrical Improvements project (PF-16006). Roof replacement will be done before the installation of new rooftop equipment due to the condition of the roofs. Funding added to account for cost escalation. 102 CAPITAL IMPROVEMENT FUND • :00 OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 2019-2023 CIP: Project start adjusted to reflect current schedule of the Municipal Service Center Lighting, Mechanical, and Electrical Improvements project (PF-16006). 2018-2022 CIP: Project start adjusted to immediately follow the Municipal Service Center Lighting, Mechan- ical, and Electrical Improvements project (PF-16006) so roof replacement will follow installation of new rooftop equipment. 2017-2021 CIP: Timeline extended to reflect direction from Finance Committee and City Council during budget approval process. Funding Sources Schedule Funding Source Prior Years 5 Year FY 2021 FY 2021 CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund 3,883 1,585,550 1,417,017 168,533 O 0 0 0 168,533 O 1,589,433 Transfer from Refuse Fund O 10,250 10,250 0 0 0 0 0 0 0 10,250 Transfer from Utilities Administration Fund O 369,000 369,000 0 O 0 0 0 0 0 369,000 Transfer from Vehicle Replacement and Maintenance O 205,000 205,000 0 0 0 0 0 0 0 205,000 Total 3,883 2,169,800 2,001,267 168,533 O 0 0 0 168,533 O 2,173,683 Expenditure Schedule Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Total Beyond 5 Year CIP Total Construction 3,883 2,169,800 2,001,267 168,533 O 0 0 168,533 O 2,173,683 Total 3,883 2,169,800 2,001,267 168,533 O 0 0 0 168,533 O 2,173,683 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 103 APITAL IMPROVEMENT FUND Municipal Services Center Building C, March 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3201 East Bayshore Road Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2016 Initial Project Completion: Spring 2018 Revised Project Start: N/A Revised Project Completion: Spring 2022 Project Number: PF-16006 Municipal Service Center Lighting, Mechanical, and Electrical Improvements Description This project provides funding for the replacement of original mechanical and electrical systems and lighting installed in 1966 in the Municipal Service Center's (MSC) Buildings A, B, and C. The project also includes the renovation of office space and shop areas in Building C. Justification Lighting, mechanical, and electrical equipment at the MSC is outdated and inefficient. Various remodels have occurred in the administrative and shop areas adding load to the mechanical and electrical systems. The use of many areas has changed over the years without adequate upgrades to the building systems. The systems no longer support the current operation of this site. Supplemental Information The Refuse Fund, Vehicle Replacement and Maintenance Fund, and Utilities Administration Fund will reim- burse the Capital Improvement Fund for a portion of this project, as fund -related operations benefit from the building improvements. Significant Changes 2022-2026 CIP: Project timeline extended due to project reprioritization. 2021-2025 CIP: Project timeline extended to reflect additional project redesign work to allow for more Electric Vehicle (EV) chargers and future electrification of the newer mechanical systems at the MSC. 2020-2024 CIP: Bids received were rejected due to budget exceedance. Funding added to account for severe construction cost escalation and partial redesign to provide additional infrastructure for future electrification of vehicle fleet. Project end date adjusted due to the redesign and rebidding required. 104 CAPITAL IMPROVEMENT FUND • 'I T Y OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 2019-2023 CIP: Project cost estimates indicate mechanical and electrical work in Building B require addi- tional funding of $0.8 million. 2017-2021 CIP: Additional funding of $0.4 million added for Building C office space renovation. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund 101,716 4,984,608 547,282 4,959,626 0 0 0 0 4,959,626 O 5,608,624 Transfer from Refuse Fund 28,070 27,000 0 27,000 0 0 0 0 27,000 0 55,070 Transfer from Utilities Administration Fund 530,835 972,000 0 972,000 0 0 0 0 972,000 0 1,502,835 Transfer from Vehicle Replacement and 294,909 540,000 0 540,000 0 0 0 0 540,000 0 834,909 Maintenance Total 955,515 6,523,607 547,281 6,498,626 O 0 0 0 6,498,626 0 8,001,422 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 445,574 6,523,319 546,993 6,498,626 0 0 0 0 6,498,626 O 7,491,193 Design 509,941 288 288 0 0 0 0 0 0 O 510,229 Total 955,515 6,523,607 547,281 6,498,626 O 0 0 0 6,498,626 0 8,001,422 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 105 CAPITAL IMPROVEMENT FUND New California Avenue Area Garage Design Option Rendering Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 350 Sherman Avenue Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Fall 2020 Revised Project Start: Fall 2016 Revised Project Completion: Summer 2020 Project Number: PE -18000 New California Avenue Area Parking Garage Description This project provides funding for the design and construction of a new public parking garage on the existing Lot C-7 in the California Avenue commercial area. The project will include approximately 636 parking stalls and will have two below -ground and four above -ground levels. Justification A new parking garage is needed in the California Avenue commercial area. A new garage will increase parking supply and reduce parking spillover into nearby residential neighborhoods. Additionally, the new garage will replace the parking spaces that will be lost when the new Public Safety Building is constructed on the adjacent Lot C-6. Construction of the new garage must be completed before construction of the Public Safety Building can begin. Supplemental Information The New California Avenue Area Parking Garage project is included in the Council Infrastructure Plan and is supported through planned debt financing. Significant Changes 2020-2024 CIP: Project completion revised to reflect additional design and construction time for groundwater exclusionary techniques (i.e. installation of cut-off walls). 2019-2023 CIP: Budget increased to reflect total project cost estimate of $47.9 million. Anticipated completion date adjusted due to design delays resulting from the Architectural Review Board (ARB) and Environmental Impact Report (EIR) processes. 2017-2021 CIP: Project schedule adjusted to begin and end earlier, reflecting need for phasing of garage and Public Safety Building projects. 106 CAPITAL IMPROVEMENT FUND • YTY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Bond Proceeds Capital Improvement Fund Total 41,995,000 0 0 0 (4,105,434) 12,260,406 11,250,070 1,010,336 37,889,551 12,260,403 11,250,067 1,010,336 O 0 0 0 0 0 41,995,000 O 0 0 0 1,010,336 0 8,154,972 O 0 0 0 1,010,336 0 50,149,954 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 35,141, 627 12, 216, 558 11, 206, 222 1,010,336 2,747,924 43,845 43,845 0 37,889,551 12,260,403 11,250,067 1,010,336 O 0 0 O 0 0 O 0 0 O 1,010,336 O 0 O 1,010,336 O 47,358,185 O 2,791,769 O 50,149,954 Operating Impacts California Avenue Parking Permits 116,699 120,200 123,806 127,520 131,346 Operating Impact This project is anticipated to impact operating expenses in the future. Custodial and maintenance costs are estimated to be $113,300 in FY 2021 and increase by 3% annually thereafter. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Transportation Section: Parking Goal: T-5 Policy: T-5.6 Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project will require an environmental impact report, combined with the Public Safety Building Project, in accordance with CEQA guidelines. CAPITAL IMPROVEMENT FUND • 107 CAPITAL IMPROVEMENT FUND Hamilton Avenue/Waverley Street, March 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Parking Lot D (Hamilton Avenue/ Waverley Street) Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2015 Initial Project Completion: Fall 2018 Revised Project Start: Winter 2017 Revised Project Completion: Spring 2024 Project Number: PE -15007 New Downtown Parking Garage Description This project provides funding for a new public parking garage in the University Avenue commercial area at existing Parking Lot D at the corner of Hamilton Avenue and Waverley Street. The project will evaluate the fea- sibility of including retail and stacked parking as part of the new structure. Design and environmental consul- tant services will be needed, including the development of preliminary plans and cost estimates, and completion of the project's environmental review. Justification A new parking garage is part of a multi -pronged strategy to address excessive spillover parking from the Uni- versity Avenue commercial area into nearby residential neighborhoods. Supplemental Information The New Downtown Parking Garage project is included in the City Council Infrastructure Plan. In Fiscal Year 2023, a transfer of $5.5 million from the University In -Lieu Parking Fund is scheduled to fund a portion of the construction of the new garage. The cost estimate for this project will likely need to be adjusted based on esti- mated construction costs in future years. Significant Changes 2022-2026 CIP: The design contract was canceled and funding was returned to the Capital Improvement Fund to contribute to cost containment strategies in FY 2022. 2021-2025 CIP: As part of the FY 2021 budget strategy all Capital Improvement Fund funding has been removed and only the downtown parking in -lieu fee funding remains for this project. Potential opportunities to use the remaining funding include public/private partnerships that may result in an increase in public parking spaces. 108 CAPITAL IMPROVEMENT FUND • _ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 2020-2024 CIP: Funding for this project has been moved out per City Council direction in February 2019 to postpone the project until downtown parking initiatives are determined. 2019-2023 CIP: Budget increased to reflect total project cost estimate of $29.1 million. 2018-2022 CIP: In December 2016, a design contract was awarded to Watry Design, Inc. Funding was included in FY 2017 for Phase I of the design work, including environmental review and design through design development. Additional funding is required in FY 2018 to complete the design and construction documents and in FY 2019 for construction administration and project close out. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund 140,309 1,005,720 4 10,600 0 0 0 0 10,600 0 150,914 Transfer from University 1,300,000 Ave Parking In Lieu Fund 0 0 0 5,541,000 0 0 0 5,541,000 0 6,841,000 Total 1,440,299 1,005,719 4 10,600 5,541,000 0 0 0 5,551,600 0 6,991,903 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 238,861 0 0 0 0 0 0 0 0 0 238,861 Design 1,201,438 1,005,719 4 10,600 5,541,000 0 0 0 5,551,600 0 6,753,042 Total 1,440,299 1,005,719 4 10,600 5,541,000 0 0 0 5,551,600 0 6,991,903 Operating Impacts FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 University Avenue Parking Permits 0 0 0 94,000 96,820 Operating Impact This project is anticipated to impact operating expenses in the future. Custodial and maintenance costs are estimated to be $94,000 in FY 2025 and increase 3% annually thereafter. CAPITAL IMPROVEMENT FUND • 109 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Planning for Parks and Community Facilities Goal: C-4 Policy: C-4.2 Potential Board/Commission Review: Historic Resources Board Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to require a CEQA Environmental Impact Report. 110 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Parking Lot C-6 (250 Sherman Avenue) Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2015 Initial Project Completion: Fall 2020 Revised Project Start: N/A Revised Project Completion: Summer 2023 Project Number: PE -15001 New Public Safety Building Rendering New Public Safety Building Description This project provides funding for the design and construction of a new Public Safety Building on Lot C-6 in the California Avenue commercial area. Design and environmental consultant services will be needed, including the development of preliminary plans, cost estimates and special studies as part of an Environmental Impact Report (EIR), and site evaluation for the approximately 44,500 square foot facility. The size and programming of the new facility were developed by the 2006 Blue Ribbon Task Force. Justification The current Police Department facility is structurally, operationally, and technologically deficient. This project will provide a new facility for the Police Department, Office of Emergency Services, the Emergency Operations Center, emergency dispatch, and Fire Department Administration. It will be built to essential services standards with a high likelihood of being fully operational after a major disaster such as a significant earthquake. Supplemental Information The new Public Safety Building has been identified as the top priority project in the City Council Infrastructure Plan. The majority of the expenses will be financed using Certificates of Participation with Transient Occu- pancy Tax (TOT) used to fund the debt service. Significant Changes 2022-2026 CIP: The anticipated completion date has been revised to Summer 2023 due to delays in the bidding process. 2021-2025 CIP: The anticipated completion date has been revised to Spring 2023 to reflect the construction complexity needed to complete the building. 112 CAPITAL IMPROVEMENT FUND • 'TY OF PALO ALTO FISCAL SEAR 202.2 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2020-2024 CIP: Project construction will begin after the new California Avenue Area Parking Garage is com- plete. Anticipated completion of the Public Safety Building is revised to Fall 2022. 2019-2023 CIP: Budget increased to reflect total project cost estimate of $92.2 million. Construction fund- ing and expenditures moved to FY 2020 due to design delays relating the Architectural Review Board (ARB) and EIR processes. Anticipated project completion also revised to summer 2021. 2018-2022 CIP: Timeline adjusted to reflect sequential construction to follow the California Avenue Area Parking Garage (CIP PE -18000). Funding Sources Schedule 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Bond Proceeds 0 102,000,000 102,000,000 0 0 0 0 0 0 102,000,000 Capital Improvement Fund 3,777,817 2,510,009 (4,231,944) 9,036,041 400,000 0 0 0 9,436,041 O 8,981,914 Transfer from New Pub. Fac. Impact Fee Fund 0 455,912 455,912 0 0 0 0 0 0 0 455,912 Transfer from Stanford University Medical Ctr 4,800,000 800,000 800,000 0 0 0 0 0 0 0 5,600,000 Fund Total 8,577,803 105,765,920 99,023,967 9,036,041 400,000 O 0 0 9,436,041 0 117,037,811 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 383,335 102,204,931 95,462,978 9,036,041 400,000 0 0 0 9,436,041 O 105,282,354 Design 8,194,468 3,560,989 3,560,989 0 0 0 0 0 0 O 11,755,457 Total 8,577,803 105,765,920 99,023,967 9,036,041 400,000 O 0 0 9,436,041 0 117,037,811 Operating Impacts FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 General Fund -Operating 0 0 355,000 366,000 376,980 Operating Impact This project is anticipated to impact operating expenses in the future. Custodial and maintenance costs are estimated to be $355,000 in FY 2024 and increase by 3 percent annually thereafter. CAPITAL IMPROVEMENT FUND • -AR 2022ADOPIE ^PII 1, 113 Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Community Safety Goal: S-1 Policy: S-1.7 Program: S1.7.2 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project will require an environmental impact report, combined with the California Avenue Area Parking Garage Project, in accordance with CEQA guidelines. 114 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Children's Theatre, January 2016 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Children's Theatre, Community Theatre, and Cubberley Theatre Managing Department: Community Services IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2020 Revised Project Completion: Summer 202. Project Number: AC -18000 Performing Arts Venues Seat Replacement Description This project provides funding for the replacement of damaged or non-functioning seats at the City's three per- forming arts venues: Children's Theater, Community Theater, and Cubberley Theater. Justification The seats at the City's three theater sites are beyond their useful life and due for replacement based on their age and condition. Supplemental Information Beginning July 1, 2019, the Resident Theater Companies that use the Lucie Stern Community Theater (West Bay Opera, Palo Alto Players, and Theaterworks), signed a contract with the City to collect a fee of $2.00 for each ticket sold for events with paid admission. This fee will be used to offset the costs of enhancements, upgrades, improvements, repairs, preservation, and new equipment and furnishings for the Lucie Stern Com- munity Theater. This seating upgrade project qualifies for use of this funding source and could be used to par- tially reimburse the costs for project. Significant Changes 2020-2024 CIP: Project scope changed from replacing damaged and non-functioning seats to replacing all seats and funding increased by $0.3 million. 2017-2021 CIP: Project established. 116 CAPITAL IMPROVEMENT FUND • _'TY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CP Total Capital Improvement Fund O 439,400 99,400 371,200 0 0 0 O 371,200 O 470,600 Total O 439,400 99,400 371,200 0 0 0 O 371,200 O 470,600 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 439,400 99,400 371,200 0 0 0 O 371,200 O 470,600 Total O 439,400 99,400 371,200 0 0 0 O 371,200 O 470,600 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • 117 APITAL IMPROVEMENT FUND Fire Station 2, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PF-00006 Roofing Replacement Description This project provides funding for ongoing roofing maintenance at various City facilities including major repairs, rehabilitation, replacement, roof deck, drainage systems, and sheet metal repair/replacement. Roofs scheduled for replacement are based on an annual evaluation of their condition. Justification The life expectancy of most roofs at City facilities is 20 to 25 years. There are facilities in the inventory with roof systems that are beyond or near their useful life. Supplemental Information Facilities scheduled for re -roofing are as follows: Fiscal Year 2022: Lucie Stern Community Center Fiscal Year 2023: Peers Park Club House and Lucie Stern Community Theater Flat Roof Fiscal Year 2024: Baylands Interpretive Center and Police Department Lower Roof Fiscal Year 2025: TBD Fiscal Year 2026: Foothills Park Equipment, Storage Building, and Maintenance Yard Roofs (3) Significant Changes 2022-2026 CIP: Project costs aligned to meet prevailing wage, with a small portion related to gutter/drain replacement for Lucie Stern Community Center. No roofs are currently being proposed in FY 2025, however there are roofs proposed in FY 2026. 118 CAPITAL IMPROVEMENT FUND • 2021-2025 CIP: Funding was reduced as part of the FY 2021 Capital Improvement Program budget strategy. Baylands Athletic Center Snack Bar & Restrooms and Mitchell Park Tiny Tots Restroom added for FY 2021 and all other projects moved out a year. 2020-2024 CIP: Avenidas Senior Center moved to FY 2020 from FY 2021 and Lucie Stern Community Cen- ter 2019-2023 CIP: Mitchell Park Storage Pool Filter Facility and Arastradero Gate Way will replace the animal shelter in FY 2019. 2018-2022 CIP: Funding for Ventura Unit 3 has been moved from FY 2021 to 2018 due to its condition and the scheduled work on other Ventura units. The Avenidas Senior Center has been added to FY 2021. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total N/A 312,692 172,198 713,294 443,929 962,276 N/A 312,692 172,198 713,294 443,929 962,276 O 912,396 3,031,895 O 912,396 3,031,895 0 0 N/A N/A Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 312,692 N/A 312,692 172,198 713,294 443,929 962,276 172,198 713,294 443,929 962,276 O 912,396 3,031,895 O 912,396 3,031,895 0 0 N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Historic Resources Board Parks and Recreation Commission Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 except for historic buildings. CAPITAL IMPROVEMENT FUND • 119 APITAL IMPROVEMENT FUND Lot N, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Recurring Initial Project Completion: Re Revised Project Start: N/A Revised Project Completion: N/A Project Numbers p University Avenue Parking Improvements Description This project provides funding for improvements in the University Avenue parking district including parking lot resurfacing; striping and signing; parking structure painting or staining; electrical system upgrades needed to support improved lighting; and security systems and/or other systems. Justification This project is intended to maintain the existing parking lots and garages in the University Avenue parking dis- trict to extend the useful life of the pavement surfaces and buildings. Supplemental Information This project is dependent on the availability of funding in the University Avenue Parking Permit Fund. Fiscal Year 2021: Maintain the existing parking lots and garages in the University Avenue parking district as no work planned in the 2022-2026 CIP. Fiscal Year 2022: No work planned. Originally scheduled to resurface and restripe Lot E (Gilman/Bryant), Lot G (Waverley/Gilman), Lot N (Emerson/Hamilton), and Lot T (Lytton/Kipling). Fiscal Year 2023: No work planned. Originally scheduled to resurface and restripe Lot F (Florence/Lytton) and Lot 0 (Emerson/High). Fiscal Year 2024: No work planned. Originally scheduled to resurface and restripe Lot K (Lytton/Waverley). Fiscal Year 2025-2026: No work planned. Significant Changes 2022-2026 CIP: Scheduled work reduced to maintenance of existing parking lots and garages in the University Avenue parking district and deferred beyond FY 2026 to contribute to cost containment strategies in FY 2022. 120 CAPITAL IMPROVEMENT FUND • 00 OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 2019-2023 CIP: Parking Lot C resurfacing will be coordinated with the Avenidas project. With the exception of Lot C, all University Avenue parking district lots were resurfaced and no additional work is needed at this time. Funding Sources Schedule Funding Source 5 Year I Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Transfer from University Ave Parking Permit Fund Total N/A 19,400 19,400 10,200 N/A 443,000 75,500 187,400 N/A 462,400 94,900 197,600 0 0 O 0 O 10,200 O 0 0 187,400 0 N/A N/A 0 0 0 0 197,600 0 N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total N/A 462,400 94,900 197,600 N/A 462,400 94,900 197,600 0 0 0 O 0 O 197,600 O 197,600 0 N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Transportation Section: Parking Goal: T-5 Policy: T-5.9 Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 121 APITAL IMPROVEMENT FUND Entryway to the Water, Gas, Wastewater Offices wAwIE�lA. , OH IalIfS wi of A 1.0S1 !P EAISIIENT if PERKINS AE505I WAS �IAf$ Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: MSC Building C Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Fall 2018 Initial Project Completion: Fall 2019 Revised Project Start: Fall 2020 Revised Project Completion: Sum 021 Project Number Water, Gas, Wastewater Office Remodel Description This project provides funding for minor renovations to the Utilities Water Gas Wastewater (WGW) office space at the Municipal Service Center (MSC). The current space no longer meets the operational needs of the department. This project will reconfigure the space so it is more efficient for department operations and replace aging furniture and finishes such as cubicle furniture, carpet, paint, and lighting. Enclosed offices may be demolished and relocated. Additionally, electrical, mechanical (HVAC), and fire systems work will be required. Justification The current office space configuration and furnishing have been in place for about 20 years. Reconfiguring the space will allow staff from the same work groups to be located together and next to their supervisors/manag- ers and create additional space and offices for new staff. The WGW kitchen/lunchroom size will be reduced to further allow for more office space. The project will also add a small reception/waiting area for visitors. Significant Changes 2022-2026 CIP: Project timeline extended due to delays in procuring design services. 2021-2025 CIP: Project timeline extended to reflect coordination with the additional redesign work for PF- 16006, Municipal Service Center Lighting, Mechanical, and Electrical Improvements, and staffing workload con- straints. 2020-2024 CIP: Project timeline extended due to staffing constraints. 122 CAPITAL IMPROVEMENT FUND • :ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET I Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund (35,612) 122,306 161,883 24,123 0 0 0 O 24,123 O 150,394 Transfer from Utilities Administration Fund 70,000 654,000 0 654,000 0 0 0 0 654,000 0 724,000 Total 34,383 776,306 161,883 678,123 0 0 0 0 678,123 0 874,389 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 7,391 776,306 161,883 678,123 0 O 678,123 O 847,395 Design 26,992 0 0 0 0 0 0 0 0 0 26,994 Total 34,383 776,306 161,883 678,123 0 0 0 O 678,123 O 874,389 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 123 CITY OF PALO ALTO Department Technology Upgrades and Improvements CAPITAL IMPROVEMENT FUND • 125 APITAL IMPROVEMENT FUND EMERGENCY DEFIBRILLATOR el Automated External Defibrillator at City Hall Fund: Capital Improvement Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Fire IBRC Reference: N/A Initial Project Start: Fall 2020 Initial Project Completion: Summer 2021 Revised Project Start: Winter 2020 Revised Project Completion: Fall 2022 Project Number: FD -21000 Automated External Defibrillator Replacement Description This project provides funding for the replacement of the entire compliment of Automated External Defibrilla- tors (AEDs) throughout City facilities and emergency response vehicles, which currently totals 93 AEDs. Justification The Fire Department maintains the AEDs throughout City facilities and emergency response vehicles. These devices allow for intervention during a cardiac arrest while awaiting first responders. The current AEDs were purchased in 2013, and the recommended replacement cycle is between 5-8 years. This project will replace all AEDs throughout City facilities. Significant Changes 2022-2026 CIP: The City is in the RFP process and expects to award a contract to a vendor in Fall 2022. Funding Sources Schedule Funding Sourc 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Revenue from Other Agencies Total O 181,700 (18,300) 217,800 0 0 0 0 217,800 0 199,500 O 38,000 38,000 0 0 0 0 0 0 0 38,000 O 219,700 19,700 217,800 0 0 0 0 217,800 0 237,500 126 CAPITAL IMPROVEMENT FUND • iTl DF ALT C_ --.I r [i r I'=1 ,F'I I ,L E7 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other O 219,700 19,700 217,800 O 0 0 0 217,800 O 237,500 Total O 219,700 19,700 217,800 O 0 0 0 217,800 O 237,500 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Costs for future replacements will be budgeted according to a replacement cycle of 5-8 years. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-1.13 Program: S2.13.1 Environmental Impact Analysis: None Required CAPITAL IMPROVEMENT FUND • 127 Extrication tools stored on the fire engine Fund: Capital Improvement Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Fire IBRC Reference: N/A Initial Project Start: Fall 2021 Initial Project Completion: Summer 2022 Revised Project Start: N/A Revised Project Completion: N/A Project Number: FD -22000 Extrication Tool Replacement Description This project provides funding for the replacement of all extrication tools for the Fire Department. Extrication tools, also known as "Jaws of Life", are used to rescue victims of car accidents and other emergencies where the victims are trapped in confined spaces. Justification Extrication tools are used for large scale rescue incidents, such as car accidents. These tools allow first responders to cut through most materials in order to rescue patients. These tools require replacement every 8- 10 years. The current fleet was purchased in 2012. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund O 0 0 255,500 0 0 0 255,500 255,500 Revenue from Other Agencies O 0 0 42,700 0 0 0 0 42,700 0 42,700 Total O 0 0 298,200 0 0 0 0 298,200 0 298,200 128 CAPITAL IMPROVEMENT FUND • CAPITAL IMPROVEMENT FUND Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other O 0 0 298,200 0 0 0 0 298,200 O 298,200 Total O 0 0 298,200 0 0 0 0 298,200 O 298,200 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Costs for future replacements will be budgeted according to a replacement cycle of 8-10 years. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-1.13 Environmental Impact Analysis: None Required CAPITAL IMPROVEMENT FUND • 129 APITAL IMPROVEMENT FUND Police In -Car Video System Fund: Capital Improvement Fund Category: Department Technology Upgrades and Improvements Project Location: Palo Alto Police Department (275 Forest Ave) Managing Department: Police IBRC Reference: N/A Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: N/A Revised Project Completion: N/A Project Number: PD -20000 Police Video Recording Systems Replacement Description This project provides funding for the replacement of Palo Alto Police Department video recording systems used to record events in the field with in -car cameras as well as Body -Worn Cameras (BWC). The in -car cam- era technology was introduced in 2013 while BWCs were implemented in Fiscal Year 2019 after a one-year pilot program. In -car systems are fixed in the vehicles and include five cameras and BWCs operate on rechargeable batteries for up to six hours, secured to the officer's uniform. Images captured by in -car systems and BWCs are stored both locally and in the cloud on a secure platform. Justification The useful life is approximately five years for in -car systems and four years for BWCs. Public requests for more access to police video, particularly of "critical incidents", has increased with the passage of state laws that hold agencies accountable for a higher level of transparency. The adoption of these technologies, along with the desire of the public for more accountability, prioritizes the need for police departments to maintain video recording systems. While video does not replace a written report, video can be helpful for reconstructing an incident for both criminal investigations and internal investigations. Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund 37,442 114,400 114,400 193,200 O 0 0 193,200 O 345,042 Total 37,441 114,400 114,400 193,200 O 0 0 0 193,200 O 345,041 130 CAPITAL IMPROVEMENT FUND • Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other 37,441 114,400 114,400 193,200 O 0 0 0 193,200 O 345,041 Total 37,441 114,400 114,400 193,200 O 0 0 0 193,200 O 345,041 Operating Impact Software licensing costs of approximately $23,000 are already budgeted in the Police Department's oper- ating budget. There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Costs for future replacements will be budgeted according to a replacement cycle of five years for in -car systems and four years for Body -Worn Cameras. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Safety Section: Community Safety Goal: S-1 Policy: S-1.6 Program: S1.6.2 Environmental Impact Analysis: Not Applicable CAPITAL IMPROVEMENT FUND • 131 CITY OF PALO ALTO Parks and Open Space CAPITAL IMPROVEMENT FUND • 133 APITAL IMPROVEMENT FUND Brilliance, by Joe O'Connell and Blessing Hancock Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: AC -86017 Art In Public Spaces Description This project provides funding for innovative temporary and permanent public art for both interior and exterior public spaces in accordance with the City Council -approved Art in City Capital Improvement Projects ordi- nance. Justification This project places art in public buildings, plazas, gateways, parks, and other sites frequented by residents and visitors alike. It is expected that public art will enhance community pride and ownership in the City of Palo Alto. Public art preserves the long-term viability of the built environment and helps set a standard for aesthetic vari- ety and creativity in the community. Supplemental Information The Art in City Capital Improvement Projects ordinance states that the City will budget one percent of its CIP budget for public art, with certain exceptions. A base level of funding in the amount of $50,000 is included each year, and a portion of this funding pays for staff to install and replace temporary and rotating art pieces around the City. Prior to Fiscal Year 2015, one percent for public art was included in the budget for each applicable project. Beginning in Fiscal Year 2015, public art funding is accounted for within this capital project. This change pro- vides a clearer picture of how much funding is available for public art, allows for the pooling of funds for more impactful projects, and ensures that the funds are preserved for public art. 134 CAPITAL IMPROVEMENT FUND • _ ITT OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund N/A 2,079,976 792,369 1,508,784 401,890 356,727 317,050 107,030 2,691,481 0 N/A Total N/A 2,079,976 792,369 1,508,784 401,890 356,727 317,050 107,030 2,691,481 0 N/A Expenditure Schedule Project Phase Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction N/A 2,079,976 792,369 1,508,784 401,890 356,727 317,050 107,030 2,691,481 0 N/A Total N/A 2,079,976 792,369 1,508,784 401,890 356,727 317,050 107,030 2,691,481 0 N/A Operating Impact Annual funding in the amount of $30,000 for public art maintenance is allocated to the Community Ser- vices Department in the General Fund. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Parks and Gathering Places Goal: L-8 Policy: L-8-5 Relationship to Comprehensive Plan Secondary Connection Element: Land Use and Community Design Section: Commercial Centers Goal: L-4 Policy: L-4.4 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Architectural Review Board CAPITAL IMPROVEMENT FUND • 135 APITAL IMPROVEMENT FUND Rinconada Tennis Courts, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PG -06001 Athletic Courts Resurfacing Description This project provides funding for repair and resurfacing of various athletic courts such as tennis, pickleball, and basketball courts and gathering bowls in Palo Alto parks. Justification Athletic courts and gathering bowls in Palo Alto parks require ongoing repairs and resurfacing due to wear and tear. Resurfacing of courts will enhance the safety, quality, and condition of these athletic facilities. Supplemental Information Work to be completed under this project is scheduled as follows: Fiscal Year 2022: Hopkins Park tennis court repair or reconstruction. Ramos Park and Greer Park basketball courts resurfacing. Fiscal Year 2023: Scott Park basketball court repairs. Terman Park basketball courts reconstruction. Fiscal Year 2024: Hoover Park, Johnson Park, and Seale Park basketball courts repair. Robles Park basketball court resurfacing. Fiscal Year 2025: Terman Park and Weisshaar Park tennis courts resurfacing. Mitchell Park handball court resur- facing. Fiscal Year 2026: Mitchell Park tennis courts and pickleball courts resurfacing. Significant Changes 2020-2024 CIP: The project name was changed from Tennis and Basketball Court Resurfacing to broaden the scope of the project and include more types of athletic courts such as tennis, basketball, pickleball, and gath- ering bowls in Palo Alto parks. 136 CAPITAL IMPROVEMENT FUND • _ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 2017-2021 CIP: Tennis courts at Cubberley Community Center have been removed from this project and now are covered in a separate project within the Cubberley Infrastructure Fund. Funding Sources Schec ule Prior Funding Source Years 5 Year FY 2021 FY 2021 CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total N/A 288,635 288,635 138,840 297,900 330,800 355,800 378,220 1,501,560 N/A 288,635 288,635 138,840 297,900 330,800 355,800 378,220 1,501,560 0 0 N/A N/A Expenditure Schedule Project Phase L Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction Total N/A 288,635 N/A 288,635 288,635 138,840 297,900 330,800 355,800 288,635 138,840 297,900 330,800 355,800 378,220 1,501,560 378,220 1,501,560 0 0 N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • 137 CAPITAL IMPROVEMENT FUND Baylands Levee, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Harbor Road near Baylands Nature Interpretive Center (2775 Embarcadero Road) Managing Department: Community Services IBRC Reference: New Initial Project Start: Spring 2012 Initial Project Completion: Summer 2014 Revised Project Start: Summer 2024 Revised Project Completion: Summer 2026 Project Number: OS -09002 Baylands Levee Repair for Public Safety Access Description This project provides funding to restore the width and height of the earthen flood levee between Harbor Road near the Baylands Interpretive Center and the perimeter levee of the airport to six inches above its original height. Justification This section of City -maintained levee has significantly subsided since it was built in the early 1960s. High winter tides now overflow the top of the levee, causing significant erosion along both edges of the levee. This levee is important not only for flood control of the Baylands, but also for emergency response by fire and paramedic vehicles for fires, plane crashes and rescue of injured trail users. The section of levee between the road and the Nature Center is essential for public access. Supplemental Information Information from the Bay Conservation and Development Commission on sea level rise projections will be incorporated into the design of the restoration of the levee in order for the structure to function against increasing tide levels. This project is pending a cost estimate update as regulatory agencies have informed staff this project will require mitigation. Significant Changes 2020-2024 CIP: Project funding has been pushed out to FY 2024 and is pending an updated cost estimate. 2019-2023 CIP: Project funding has been pushed out to FY 2021 and is pending an updated cost estimate. 2018-2022 CIP: Securing the regulatory permits remain delayed and now may require mitigation. 138 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 2016-2020 CIP: Project completion has been extended by 2 1/2 years due to delays in securing the regula- tory permits needed to construct the project. Funding Sources Schec ule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund 54,298 O 0 0 0 408,702 O 0 408,702 O 463,000 Total 54,298 O 0 0 0 408,702 O 0 408,702 O 463,000 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 54,298 O 0 a 0 143,100 O 0 143,100 O 197,398 Design 0 0 0 0 0 265,602 O 0 265,602 O 265,602 Total 54,298 O 0 0 0 408,702 O 0 408,702 O 463,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1.5 Program: N1.5.1 Potential Board/Commission Review: Planning and Transportation Commission San Francisquito Creek Joint Powers Authority Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 139 Greer Park, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: Project Number. Benches, Signage, Walkways, Perimeter Landscaping, and Site Amenities Description This project provides funding for the restoration and replacement of existing benches, signage, fencing, walk- ways, and landscaping at various City facilities. Justification Benches, signage, fencing, walkways, and perimeter landscaping at various sites are due for replacement or upgrade based on their age and/or condition. Supplemental Information Replacements will be evaluated and recommended by the Community Services Department on a per park basis with actual work dependent upon bid results. Significant Changes 2022-2026 CIP: This project was reduced by approximately $40,000 in FY 2022 to contribute to cost contain- ment strategies in FY 2022. 2020-2024 CIP: Ongoing project budget increased by $25,000 annually, reaching approximately $0.2 million. Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total N/A 281,419 173,393 191,000 245,800 272,800 293,500 311,800 1,314,900 0 N/A 281,419 173,393 191,000 245,800 272,800 293,500 311,800 1,314,900 0 N/A N/A 140 CAPITAL IMPROVEMENT FUND • Expenditure Schedule Project Phase Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction Total N/A 281,419 N/A 281,419 173,393 191,000 245,800 272,800 293,500 173,393 191,000 245,800 272,800 293,500 311,800 1,314,900 311,800 1,314,900 0 0 N/A N/A Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • 141 CAPITAL IMPROVEMENT FUND Bol Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 3590 Laguna Avenue Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Summer 2019 Initial Project Completion: Summer 2020 Revised Project Start: Summer 2023 Revised Project Completion: Summer 2024 Project Number: PE -16000 Bol Park Improvements Description This project provides funding for safety renovations and accessibility improvements, including repairs to the decomposed granite pathways, park lighting, and replacement of the playground equipment. Irrigation renova- tions and turf restoration are also included in this project, as well as the replacement of site amenities. Justification The decomposed granite pathway need regrading and resurfacing. The children's playground equipment will reach its 20 years life expectancy by 2024 and will need replacement. Park lighting and other site amenities including benches, tables and trash receptacles are very old and need to be replaced. Significant Changes 2021-2025 CIP: Playground replacement added to the scope of the project, as it will reach its 20 -year life expectancy in 2024. 2020-2024 CIP: Project moved from FY 2020 to FY 2024 due to some interim improvements that were made, prolonging the remaining park structures to last until FY 2024. This allows for work at other projects with more immediate needs. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 O 746,300 O 746,300 0 O 746,300 O 746,300 O 746,300 O 746,300 142 CAPITAL IMPROVEMENT FUND • iTY OF PALO ALTO FISCAL 2200 2m -r) 0002220 CAPITAL CLI00,ET Expenditure Schedule Project Phase Prior Years 5 Year FY 2021 FY 2021 CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 0 0 0 0 697,008 O 0 697,008 O 697,008 Design O 0 0 0 0 49,292 O 0 49.292 O 49,292 Total O 0 0 0 0 746,300 O 0 746,300 O 746,300 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 143 APITAL IMPROVEMENT FUND Boulware Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 410 Fernando Avenue/3350 Birch Street Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Fall 2017 Initial Project Completion: Fall 2018 Revised Project Start: Spring 2020 Revised Project Completion: Summer 2022 ber: PE -17005 Boulware Park Improvements Description This project provides funding for improvements to the existing Boulware Park, conversion of the Birch Street property purchased by the City in FY 2019 into a park facility, and connecting the existing park to the Birch Street property by removing Ash Street and reconfiguring Chestnut Avenue. The park improvements include development of the existing Boulware Park and Birch Street property; installation of a new play structure; replacement of existing lighting, drinking fountains, benches, trash receptacles, and rubberized surfacing; accessibility upgrades; addition of a new restroom; new park facilities; and streets improvements. Justification The existing playground equipment, installed in 1993, is approaching the end of its useful life and needs to be replaced. In addition, light poles and site amenities, including drinking fountains, benches and trash/recycle receptacles are aged and need replacing. The City purchased an undeveloped lot from Pacific Bell Telephone Company in FY 2019, located at 3350 Birch Street (previously PE -19003), across a public street from Boulware Park, to use as additional parkland in the Ventura neighborhood. This neighborhood is a densely populated area of the City with minimal parkland. Additionally, the Parks Master Plan, adopted in 2017, included a goal to add more open space in the Ventura Neighborhood. Supplemental Information The City is conducting a community -based review process to develop a cohesive design to determine what new amenities will be added in the final design of the park. An Initial Study may be prepared to determine the impacts that may require the California Environmental Quality Act (CEQA) document. 144 CAPITAL IMPROVEMENT FUND • :I T Y OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Significant Changes 2022-2026 CIP: Funding for Birch Street Improvements (PE -19003) consolidated into the Boulware Park Improvements project (PE -17005) to develop both properties as one park facility. Additional funding is requested to include additional design features and streets improvements based on community input and design development. 2021-2025 CIP: Depending on the funding and timeline for Birch Street Improvements (PE -19003), work to update the playground equipment may be coordinated, as the two properties are adjacent to each other. 2019-2023 CIP: Project construction funding moved to FY 2020 to address workload plus project priorities. 2018-2022 CIP: Project shifted back to FY 2018 following consideration of staff workload and park priorities. 2017-2021 CIP: Project shifted from FY 2018 to FY 2021 pending completion of the Parks Master Plan and a reprioritization of parks projects. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Transfer from Parks Dedication Fund Transfer from Parks Development Impact Fee Fund Total 148,807 442,499 133,656 2,300,643 O 0 O 0 148,802 442,499 133,656 3,800,643 0 0 0 0 2,300,643 0 2,583,106 O 1,100,000 0 0 0 0 1,100,000 0 1,100,000 O 400,000 0 0 0 0 400,000 0 400,000 0 0 0 0 3,800,643 0 4,083,101 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 1,066 147,736 148,802 442,499 133,656 3,800,643 442,499 0 133,656 3,800,643 O 0 0 0 0 0 0 0 0 0 0 O 3,800,643 O 0 O 3,800,643 0 0 0 4,083,101 3,935,365 147,736 Operating Impact The maintenance cost of this project will be approximately $45,000 annually for landscaping and custodial expenses, in addition to major renovations every 20 years after completion of this project to replace equip- ment and park amenities. CAPITAL IMPROVEMENT FUND • 145 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 146 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO APITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2500 Embarcadero Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Fall 2019 Revised Project Start: Fall 2021 Revised Project Completion: Spring 2023 oject Number: PE -18006 Byxbee Park, March 2015 Byxbee Park Completion Description This project provides funding for the remaining improvements to Byxbee Park per the conceptual plan devel- oped in the Baylands Comprehensive Conservation Plan. The conceptual plan calls for additional native plant- ing islands, park seating, interpretive signage, and an expanded parking lot. Justification While some improvements and amenities have already been provided through the Byxbee Park Trails Project, this project will revisit the vision for the entire park, and implement the plan for the final park. Design of the project will incorporate recommendations from the Baylands Comprehensive Conservation Plan Project. Supplemental Information The Byxbee Park Completion Project is included in the Council Infrastructure Plan. Funds for the project are provided by the Parks Development Impact Fee Fund. The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community and IBRC needs. Significant Changes 2022-2026 CIP: Project moved to FY 2022 due to staffing constraints. 2020-2024 CIP: A majority of the funding, including the transfer from the Parks Dedication Fund, has been moved to FY 2021 to coordinate with the Baylands Comprehensive Conservation Plan and the Byxbee Park Master Plan. 2019-2023 CIP: Budget increased to reflect total project cost estimate of $3.6 million. 148 CAPITAL IMPROVEMENT FUND • ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 2018-2022 CIP: Funding has been moved to FY 2019 to coordinate with the findings from the Baylands Comprehensive Conservation Plan project. Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund (31,808) 481,146 500,000 (18,854) 0 0 O (18,854) O 449,338 Transfer from Parks Dedication Fund 400,000 2,400,000 0 2,400,000 0 0 0 0 2,400,000 0 2,800,000 Total 368,189 2,881,146 500,000 2,381,146 0 0 0 0 2,381,146 0 3,249,335 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 368,189 2,881,146 500,000 2,381,146 0 0 0 O 2,381,146 O 3,249,335 Total 368,189 2,881,146 500,000 2,381,146 0 0 0 O 2,381,146 O 3,249,335 Operating Impact This project is anticipated to impact operating expenses in the future. Byxbee Park is maintained under a large parks maintenance contract which will be bid out for services. As these costs are quantified, adjust- ments will be brought forward in future budget cycles. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Parks and Recreation Commission Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is anticipated to require an environmental assessment in accordance with CEQA guidelines. CAPITAL IMPROVEMENT FUND • 149 Cameron Park, January 2015 APITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2101 Wellesley Street between College and Stanford Avenues Managing Department: Community Services IBRC Reference: Catch-up Initial Project Start: Summer 2017 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2019 Revised Project Completion: Fall 2021 Project Number: PG -14002 Cameron Park Improvements Description This project provides funding to upgrade and renovate safety and accessibility features at Cameron Park with a primary focus on the park playground. Justification As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure com- pliance and address accessibility needs as well as safety issues. Significant Changes 2021-2025 CIP: Project moved to FY 2021 due to staffing constraints and other high priority projects. 2020-2024 CIP: Project shifted from FY 2022 to FY 2020 due to acceleration of playground damage, aging, and replacements needs. Also, funding increased by $95,000 to account for construction cost increases. 2018-2022 CIP: Project shifted from FY 2020 to FY 2022 due to a reprioritization of parks projects. 2017-2021 CIP: Project shifted from FY 2018 to FY 2020 pending completion of the Parks Master Plan and a reprioritization of parks projects. Func ing Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total 18,619 217,800 57,800 160,000 18,619 217,800 57,800 160,000 0 0 0 0 0 0 O 160,000 O 160,000 O 236,419 O 236,419 150 CAPITAL IMPROVEMENT FUND • _F-1 OF PALO ALTO FISC Yl AF 2022 CUOPTH Expenditure Schedule Project Phase Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction 0 197,800 37,800 160,000 0 0 0 0 160,000 0 197,800 Design 18,619 20,000 20,000 0 0 0 0 0 0 0 38,619 Total 18,619 217,800 57,800 160,000 0 0 0 0 160,000 0 236,419 Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • 151 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: New Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A oject Number. Mitchell Park Dog Run, March 2017 Dog Park Installation and Renovation Description This project provides funding for building dog parks at various City parks and facilities that currently do not have dog parks, as well as renovating existing dog parks. Justification The Parks, Trails, Natural Open Space, and Recreation Master Plan provides guidance on dog parks. The policy states that Palo Alto should actively pursue adding dedicated, fenced, dog parks in multiple neighborhoods, equitably distributed between North and South Palo Alto. The size of the dog parks will vary, but should strive to be at least 0.25 acres and each new dog park installation will require a Park Improvement Ordinance. When this project was established, Palo Alto had three dog parks at Mitchell Park, Hoover Park, and Greer Park. These dog parks were undersized and located only in the south side of the City. Funding from this proj- ect expanded the dog parks and provided a fourth dog park to serve the north side of the City, at Peers Park. Continued funding from this project allows additional dog parks to be built throughout Palo Alto. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Transfer from Parks Development Impact Fee Fund Total N/A 14,800 14,800 13,400 N/A 150,000 0 150,000 N/A 164,800 14,800 163,400 O 32,200 0 56,200 101,800 0 O 150,000 0 150,000 450,000 0 O 182,200 0 206,200 551,800 0 N/A N/A N/A 152 CAPITAL IMPROVEMENT FUND • Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 164,800 14,800 163,400 0 172,200 O 196,200 531,800 O N/A Design N/A 0 0 0 0 10,000 O 10,000 20,000 O N/A Total N/A 164,800 14,800 163,400 0 182,200 O 206,200 551,800 0 N/A Operating Impact Cleaning costs are approximately $2,000 per year per dog park, which are currently in the operating bud- get; however, the addition of more dog parks may cause this amount to increase. Additional funding needs will be brought forward as part of future budget cycles. Relationship to Comprehensive Plan Relationship to Comprehensive Plan Primary Connection Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15301 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • 153 Boronda Lake Dock, February 2017 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park Boronda Lake (3300 Page Mill Road between Central and Moody) Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Fall 2017 Initial Project Completion: Spring 2018 Revised Project Start: Fall 2021 Revised Project Completion: Spring 2022 Project Number: OS -18000 Foothills Park Boronda Lake Dock Replacement Description This project provides funding for the replacement of an aged and deteriorating Boronda Lake Dock. Justification The dock was originally built in 1965 and was last refurbished in 2010 with repairs to the wood decking. The current condition of the dock is declining and now requires a complete replacement of the dock with new decking, ramp, floats, and pilings. Significant Changes 2022-2026 CIP: Project construction anticipated to start upon issuance of contract in the summer of calendar year 2021. 2021-2025 CIP: Project funding increased due to escalation of repair/construction costs. 2019-2023 CIP: Project funding has been pushed out to FY 2021. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund O 230,700 20,700 210,000 O 0 210,000 230,700 Total O 230,700 20,700 210,000 O 0 0 0 210,000 O 230,700 154 CAPITAL IMPROVEMENT FUND • ET Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total O 143,046 O 87,654 O 230,700 8,046 12,654 20,700 210,000 0 210,000 0 0 0 0 0 0 0 0 0 O 210,000 O 0 O 210,000 O 218,046 O 12,654 O 230,700 Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • 155 CAPITAL IMPROVEMENT FUND Foothills Park Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park (3300 Page Mill Road between Central and Moody) Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2020 Initial Project Completion: Fall 2020 Revised Project Start: N/A Revised Project Completion: N/A Project Number: PE -20000 Foothills Park Dam Seepage Investigation and Repairs Description This project provides funding to study a location of historic seepage from the Foothills Park Dam at the sharp bend in the road on the face of the dam. The seepage is very minor, but it appears to be slowly worsening. The source of the seepage is suspected to be the trench backfill around the pipe that returns shallow groundwater to Boronda Lake. This project will locate and investigate the pipe and trench backfill material. If an engineered solution can be found, this project will also fund construction to slow or stop the seepage as part of a future 5 year CIP plan. The anticipated solution is excavation of a portion of the pipe and backfill with material that is more impervious to water transmissivity. Justification Foothills Park Dam is the key to maintaining the Boronda Lake recreational facility. It is a cherished gateway feature of the park. Significant Changes 2022-2026 CIP: Project timeline moved out to coincide with work on Foothills Park Improvements (PE -21000). 2021-2025 CIP: Project start and completion dates extended due to workload of other projects in progress. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total O 30,000 O 30,000 0 0 O 32,400 O 32,400 0 0 0 O 32,400 O 32,400 32,400 O 32,400 156 CAPITAL IMPROVEMENT FUND • Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total O 0 O 30,000 O 30,000 0 0 0 O 2,400 O 30,000 O 32,400 O 0 O 0 O 0 O 2,400 O 30,000 O 32,400 0 32,400 O 2,400 O 30,000 Operating Impact This project is not anticipated to impact operating expenses as it is only to study seepage from the dam. Once a solution is determined, additional maintenance expenses may be incurred and will be brought for- ward as part of a future budget cycle. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 157 APITAL IMPROVEMENT FUND Foothills Park Orchard Glen picnic area, January 2016 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park (3300 Page Mill Road between Central and Moody) Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2021 Initial Project Completion: Fall 2022 Revised Project Start: Fall 2023 Revised Project Completion: Summer 2024 Project Number: PE -21000 Foothills Park Improvement Project Description This project provides funding to replace the bridge to Sunfish Island; design and permitting costs to replace the footbridge in Los Trancos Valley; and to replace the grade control structures along Buckeye Creek. Justification The Sunfish Island Bridge (located at Boronda Lake) is in disrepair and needs to be replaced. The footbridge in Los Trancos Valley and grade control structures along Buckeye Creek are deteriorating and approaching the end of their useful life. If no action is taken, the footbridge and grade control structures will likely fail in the next 5-10 years. This would lead to severe erosion in several areas of Foothills Park, especially Wild Horse Valley where the existing utility corridors would be threatened. Supplemental Information Sunfish Island Bridge was built in the early 1960s and significant exterior wear and erosion have deteriorated the condition of this bridge as well as the Los Trancos Valley footbridge. The City recently completed a hydrol- ogy study of Buckeye Creek to provide recommendations to reduce erosion, sediment deposition, and flood- ing conditions in Foothills Park. The study recommended options to resolve the current erosion issues and to restore the creek channel, including replacement of the footbridge and grade control structures along Buckeye Creek. Significant Changes 2021-2025 CIP: Project design and construction funding delayed from FY 2021 to FY 2023 for design and FY 2024 for construction due to staffing constraints and other high priority projects. 2019-2023 CIP: The Los Trancos Valley footbridge and Buckeye Creek grade control structures replacement has been added to the scope of this project. Funding has been increased by $150,000 to address added scope. 158 CAPITAL IMPROVEMENT FUND • .IT5 OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 2018-2022 CIP: Funding has been moved from FY 2020 to FY 2021 to coordinate with the findings from the Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Comprehensive Conservation Plan project. Funding Sources Schedule Funding Source Prior FY 2021 FY 2021 Years 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total 0 0 0 0 O 80,700 451,500 O 80,700 451,500 0 0 O 532,200 O 532,200 O 532,200 O 532,200 Expenditure Schedule Project Phase Prior FY 2021 FY 2021 Years 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 0 0 0 0 0 0 0 O 0 397,200 O 80,700 54,300 O 80,700 451,500 0 0 0 O 397,200 O 135,000 O 532,200 O 397,200 O 135,000 O 532,200 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Parks and Recreation Commission Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 159 APITAL IMPROVEMENT FUND Golf Course Net and Artificial Turf Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Palo Alto Municipal Golf Course (1875 Embarcadero Road) Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Spring 2018 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2022 Revised Project Completion: Summer 2023 Project Number: PG -18000 Golf Course Net and Artificial Turf Replacement Description This project provides funding for the removal and replacement of golf course driving range netting and syn- thetic turf. Justification Based on age, condition, and useful life expectancy, replacement golf course driving range netting and syn- thetic turf will be needed. The golf course driving range is a popular facility, and is used as a teaching area. The facility is an important source of revenue to the City, and keeping it in a state of good repair will aid in main- taining this revenue stream. Supplemental Information The most recent cost estimate was performed in FY 2013. Significant Changes 2021-2025 CIP: Project shifted from FY 2022 to FY 2023 due to a reprioritization of parks projects. 2020-2024 CIP: Project shifted from FY 2020 to FY 2022 due to a reprioritization of parks projects. 2018-2022 CIP: Project shifted from FY 2018 to FY 2020 due to a reprioritization of parks projects. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 O 1,014,900 O 1,014,900 0 0 0 0 O 1,014,900 O 1,014,900 O 1,014,900 O 1,014,900 160 CAPITAL IMPROVEMENT FUND • :T' F".A..L0ALTS , r jE RI _� �!-1 Expenditure Schedule Project Phase Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction O 0 0 0 989,900 O 0 0 989,900 O 989,900 Design O 0 0 0 25,000 O 0 0 25,000 O 25,000 Total O 0 0 0 1,014,900 0 0 0 1,014,900 O 1,014,900 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • 161 APITAL IMPROVEMENT FUND Heritage Park Bench, March 2017 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 300 Homer Avenue (bounded by Waverley, Homer. and Bryant) Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Summer 2020 Initial Project Completion: Summer 2022 Revised Project Start: Summer 2024 Revised Project Completion: Summer 202 Project Number: PG -21000 Heritage Park Site Amenities Replacement Description The project provides funding for replacement of select walkways and all of the site amenities in Heritage Park including: benches, picnic tables, trash receptacles, playground arbor, bicycle racks and drinking fountain. Justification Installed in 2005, the current site amenities have reached the use expectancy and need replacement. As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Significant Changes 2021-2025 CIP: Project shifted from FY 2022 to FY 2025 due to a reprioritization of parks projects. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total 0 O 0 0 0 0 0 0 0 O 215,100 O 215,100 Expenditure Schedule O 215,100 O 215,100 215,100 O 215,100 Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 0 0 0 0 0 185,100 O 185,100 O 185,100 162 CAPITAL IMPROVEMENT FUND • _IT`S OF PAi J ALT ' HISC1.1 YE,L,f, 022 ADOP T EI :APiT; ,L BUD12E Expenditure Schedule IoJ Fthase Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Design O 0 0 0 0 0 30,000 O 30,000 O 30,000 Total O 0 0 0 0 0 215,100 O 215,100 O 215,100 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Relationship to Comprehensive Plan Primary Connection Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15301 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • 163 APITAL IMPROVEMENT FUND Hoover Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2901 Cowper Street Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Fall 2018 Initial Project Completion: Spring 2019 Revised Project Start: Summer 2024 Revised Project Completion: Summer 2025 Project Number: PE -18012 Hoover Park Improvements Description This project provides funding for the repair of existing features including the decomposed granite walkway and brick wall surrounding the children's playground. It also includes the replacement of amenities such as the concrete walkway, playground, playfield backstops, benches, drinking fountains, tables and trash receptacles. Justification The concrete walkway and decomposed granite pathway are cracked and/or uneven, creating safety hazards. The playground was installed in 2005 and will reach the end of its useful life by 2025. The brick wall at the playground and other site amenities, including the playfield backstops, are old or damaged. Significant Changes 2021-2025 CIP: Replacement of the children's playground and drinking fountains have been added to the scope of work and project shifted from FY 2022 to FY 2025 due to a reprioritization of parks projects. 2020-2024 CIP: Project shifted from FY 2022 to FY 2023 due to a reprioritization of parks projects. 2018-2022 CIP: The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community and Infrastructure Blue Ribbon Commission (IBRC) needs. 2017-2021 CIP: Project shifted from FY 2018 to FY 2021 pending completion of the Parks Master Plan and a reprioritization of parks projects. 2016-2020 CIP: Project moved from 2018 to 2017 based on review of staff work load. 164 CAPITAL IMPROVEMENT FUND • .ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund O 0 0 0 0 0 1,381,900 O 1,381, 900 O 1,381,900 Total O 0 0 0 0 0 1,381,900 O 1,381,900 O 1,381,900 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 0 0 0 0 0 1,296,900 O 1,296,900 O 1,296,900 Design O 0 0 0 0 0 85,000 0 85,000 O 85,000 Total O 0 0 0 0 0 1,381,900 O 1,381,900 O 1,381,900 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 165 APITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 251 Waverley Street Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Spring 2021 Initial Project Completion: Winter 2022 Revised Project Start: Fall 2023 Revised Project Completion: Summer 2025 Project Number: PE -21002 Johnson Park Johnson Park Renovation Description This project provides funding for the renovation of existing park elements, including asphalt concrete and brick pathways, site furnishings, playground equipment and resurfacing, fencing, and improvements to irrigation and lighting. Justification Pathways and park amenities are in need of repair or improvements to maintain functionality. Significant Changes 2021-2025 CIP: Design and construction costs increased to align with increased scope of work and project shifted from FY 2021/2022 to FY 2024/2025 due to reprioritization of parks projects. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total O 0 0 0 452,300 1,837,700 O 0 0 0 0 452,300 1,837,700 O 2,290,000 O 2,290,000 O 2,290,000 O 2,290,000 166 CAPITAL IMPROVEMENT FUND • =ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUN Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 0 0 0 0 267,300 1,837,700 O 2,105,000 O 2,105,000 Design O 0 0 0 0 185,000 0 0 185,000 O 185,000 Total O 0 0 0 0 452,300 1,837,700 O 2,290,000 O 2,290,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 167 APITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project L• - : Mitchell Park: 600 E Meadow Drive. Palo Alto, CA Managing Department: Community Services IBRC Reference: N/A Initial Project Start: Spring 2021 Initial Project Completion: Summer 2021 Revised Project Start: N/A Revised Project Completion: Spring 2022 Project Number: PE -21003 Magical Bridge Playground Magical Bridge Playgrounc Synthetic Turf Resurfacing Rubber and Description This project provides funding for the replacement of all rubberized and synthetic turf surfacing in the play- ground and play equipment repairs and replacements. Justification The Magical Bridge Playground was opened to the public in March of 2015 and is the most heavily used play- ground in Palo Alto. Rubberized and synthetic surfacing has a life span of approximately 7 to 10 years depend- ing upon the sun exposure and use and will need replacement by 2021. Play equipment including, but not limited to, swings, climbing net and playhouse would also reach the end of their useful life and will need replacement and repair by 2022. Since its installation, portions of playground failed prematurely and required periodic closures for repairs. Supplemental Information The City will work with internal and external stakeholders including the Friends of the Magical Bridge Play- ground to inform the community of the project schedule as the playground will need to be closed for a period of approximately two weeks to complete the work. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total 0 404,050 36,300 855,300 0 404,050 36,300 855,300 0' 0 0 855,300 891,600 0 0 0 0 855,300 0 891,600 168 CAPITAL IMPROVEMENT FUND • Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total O 344,050 O 60,000 O 404,050 36,300 795,300 0 60.000 36,300 855,300 O 0 0 O 0 0 o o 0 O 795,300 O 60.000 O 855,300 O 831,600 O 60,000 O 891,600 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • 169 CAPITAL IMPROVEMENT FUND Mitchell Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 600 East Meadow Drive Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Fall 2018 Initial Project Completion: Summer 2019 Revised Project Start: Summer 2022 Revised Project Completion: Summer 2024 Project Number: PE -18010 Mitchell Park Improvements Description This project provides funding for repair and replacement of equipment and amenities throughout Mitchell Park. The improvements include replacement of the playground equipment located along East Meadow Drive, renovation of the water -play element, repair of the covered wood walkway structure, replacement of play- ground and water play area fencing, and new rubberized surfacing. Also included are irrigation renovations, turf restoration and replacement of site amenities and decomposed granite pathways. Justification The playground equipment, water -play element, fencing, covered wood walkway structure, decomposed gran- ite pathways and site amenities have surpassed their expected life cycle. Repair and/or replacement is neces- sary. Loss of vegetation has been linked to poor irrigation. Supplemental Information Design of the new playground equipment will include outreach to nearby schools that have provided input regarding the playground equipment in the past. The Parks, Trails, Natural Open Space and Recreational Mas- ter Plan projects were reviewed and adjusted according to staff availability as well as community needs and recommendations from the Infrastructure Blue Ribbon Committee (IBRC). Significant Changes 2020-2024 CIP: This project has been deferred due to staffing constraints. 2019-2023 CIP: This project has been deferred due to staffing constraints. 2018-2022 CIP: Design shifted from FY 2021 to FY 2020. 170 CAPITAL IMPROVEMENT FUND • _ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 2016-2020 CIP: Based on the IBRC keep -up schedule for the park, irrigation renovations, turf restoration and park amenities replacement were added to the project's scope with an additional budget allocation of $946,000. This additional work was scheduled for FY 2020, and the project schedule was adjusted accord- ingly. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total O 0 O 0 0 0 O 376,000 1,195,095 O 376,000 1,195,095 0 0 O 1,571,095 O 1,571,095 O 1,571,095 O 1,571,095 Expenditure Schedule Project Phase Prior Years 5 Year FY 2021 FY 2021 CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 0 0 0 0 0 0 0 0 0 O 88,000 1,195,095 O 288,000 0 O 376,000 1,195,095 0 0 O 1,283,095 O 288,000 O 1,571,095 O 1,283,095 O 288,000 O 1,571,095 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project may require an environmental assessment in accordance with CEQA guidelines. CAPITAL IMPROVEMENT FUND • 171 CAPITAL IMPROVEMENT FUND Byxbee Park pole field, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: Project Number. Off -Road Pathway Resurfacing And Repair Description This project provides funding for the maintenance of Palo Alto's 9 -miles of off -road paved trail system that is 35 years old and requires on -going, phased repairs. This project removes and replaces severely damaged sec- tions of asphalt, repairs, cracks and base failures, and resurfaces worn or uneven surfaces of off -road asphalt pathways and bicycle trails. Priority will be given to the repair of the most uneven sections of pathway. Staff uses surface assessment data prepared by Public Works Engineering and input from the public to prioritize repair or replacement projects. Justification This project is intended to maintain the existing system of off -road pathways and trails throughout Palo Alto in order to extend the useful like of pathway surfaces. The project will ensure safe, even and handicapped acces- sible surfaces for pedestrians, cyclists, and skaters. Repair of uneven trail surfaces will greatly reduce accidents. Significant Changes 2021-2025 CIP: Funding was reduced in FY 2021 as part of the FY 2021 Capital Improvement Program budget balancing strategy. Available funding will be used to perform emergency maintenance and spot repairs on pathways. 2019-2023 CIP: The Adobe Creek Reach Trail is a 600 foot long segment of the existing Santa Clara Valley Water District's maintenance road on the east side of Adobe Creek, between West Bayshore Road and East Meadow Drive. This trail will provide an off -road, more direct access to the Highway 101 Pedestrian and Bicycle Overpass. The project includes trail pavement, grading and drainage, and installation of safety railing and fenc- ing. 172 CAPITAL IMPROVEMENT FUND • TA OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2018-2022 CIP: In accordance with the Funding Agreement for the project, a payment of approximately $170,000 will be made to the Joint Power Agreement (JPA) "Highway 101 to Bay Flood Control" project in FY 2018. The remaining balance will be used for off -road trail repairs. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 249,194 249,194 142,500 151,500 167,500 180,200 192,000 833,700 N/A Total N/A 249,193 249,193 142,500 151,500 167,500 180,200 192,000 833,700 0 N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 232,132 232,132 142,500 151,500 167,500 180,200 192,000 833,700 N/A Design N/A 17,061 17,061 0 0 0 0 0 0 0 N/A Total N/A 249,193 249,193 142,500 151,500 167,500 180,200 192,000 833,700 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 173 APITAL IMPROVEMENT FUND Boronda Lake, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park Boronda Lake (3300 Page Mill Road between Central and Moody) Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: OS -00002 Open Space Lakes Anc Pond Maintenance Description This project rehabilitates lakes and ponds in open space nature preserves to protect wildlife habitat and recre- ational safety and to meet State Division of Safety of Dams requirements. The project funds annual harvesting of non-native pond weeds and cattails at Boronda Lake in Foothills Park. The project also funds maintenance of the Duck Pond aerator for improved water quality. Justification Pond weeds and cattails must be regularly removed from Boronda Lake to prevent non-native plants from dis- placing native plants that are essential to the survival of fish and foraging animals. This also will provide access for recreational fishing and boating safety. The State Division of Safety of Dams mandates cattail removal to maintain the Boronda Dam. The Baylands Duck Pond aeration system maintains water quality for wildlife. Significant Changes 2016-2020 CIP: This project was converted to annual recurring status, rather than past practice of receiving additional funding every other year. The change addressed the changing needs of Boronda Lake. The aquatic weeds that are harvested need to be cleared more thoroughly every year. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total N/A 144,500 144,500 62,600 66,200 73,300 78,900 84,000 365,000 N/A 144,500 144,500 62,600 66,200 73,300 78,900 84,000 365,000 N/A 0 N/A 174 CAPITAL IMPROVEMENT FUND • !TY OF P. -.I O ALT I',..CAl YEAR )02') RTED TAFITAL EUJDGET Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estima• FY 2.m 2 FY 2023 FY 2024 F +;;5 FY 2026 To,: Year CIP Total Construction N/A 144,500 144,500 62,600 66,200 73,300 78,900 84,000 365,000 0 N/A Total N/A 144,500 144,500 62,600 66,200 73,300 78,900 84,000 365,000 0 N/A Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1.5 Program: N1.5.1 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 175 APITAL IMPROVEMENT FUND Baylands Bench, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number. Open Space Trails and Amenities Description This project provides funding to restore unpaved trails, fences, picnic areas, and campgrounds at Foothills Park, the Baylands, and the Pearson-Arastradero Nature Preserves. The project also provides habitat protec- tion by guiding park users towards areas dedicated for hiking, biking, and assembling. Benches, tables, foot- bridges, and fences that are at the end of their useful life will systematically be replaced. Justification Open Space trails require ongoing repair of natural erosion, storm damage, and control of aggressive plants, such as thistle and poison oak to ensure that facilities are safe, accessible, and maintained for recreational uses. These restoration projects are consistent with the Arastradero Preserve Trails Management Plan and the Foot- hills Park Trails Maintenance Plan. Supplemental Information Improvements to the trails within Pearson-Arastradero Preserve move trails away from environmentally sensi- tive areas and correct steeply sloped trails, thereby reducing erosion and providing better access to park users with disabilities. These restoration projects are consistent with the Arastradero Preserve Trails Management Plan and the Foothills Park Trails Maintenance Plan. Significant Changes 2017-2021 CIP: Additional $55,000 in funding added in FY 2017 for one-time repairs of the Los Trancos Trail. 176 CAPITAL IMPROVEMENT FUND • Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 412,174 412,174 232,000 242,500 269,300 289,600 307,900 1,341,300 0 N/A Total N/A 412,173 412,173 232,000 242,500 269,300 289,600 307,900 1,341,300 0 N/A Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Y; CIP Total Construction N/A 412,173 412,173 232,000 242,500 269,300 289,600 307,900 1,341,300 0 N/A Total N/A 412,173 412,173 232,000 242,500 269,300 289,600 307,900 1,341,300 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1.5 Program: N1.5.1 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 177 APITAL IMPROVEMENT FUND Briones Park, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PG -0900_ Park and Open Space Emergency Repairs Description This project provides funding for the replacement or extensive repair of playgrounds, play yard surfaces, wooden structures, park amenities, and play equipment in the event of storms, fire, vandalism or structural fail- ure. Justification This project allows for the replacement or repair of damaged equipment or play structures for the convenience of the public. Significant Changes 2022-2026 CIP: This project was reduced by approximately $20,000 in FY 2022 to contribute to cost contain- ment strategies in FY 2022. 2019-2023 CIP: Funding is gradually increasing from $75,000 to $0.2 million annually over the 5 -Year CIP. The project is used to address unpredicted issues like trails closed due to strong storm damage, failing infrastruc- ture that can be repaired (the Baylands Sailing Station), and premature failure of playground equipment and surfacing. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total N/A 221,305 130,392 188,500 276,700 337,600 363,100 384,300 1,550,200 N/A 221,305 130,392 188,500 276,700 337,600 363,100 384,300 1,550,200 0 0 N/A N/A 178 CAPITAL IMPROVEMENT FUND • Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction Total N/A 221,305 N/A 221,305 130,392 188,500 276,700 337,600 363,100 130,392 188,500 276,700 337,600 363,100 384,300 1,550,200 384,300 1,550,200 0 0 N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • 179 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: New Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PG -19000 Park Restroom, February 2017 Park Restroom Installation Description This project provides funding for installation of restrooms at City parks that currently do not have restroom facilities. The restrooms may be prefabricated and each installation will require a Park Improvement Ordinance. Justification Many parks in the City have no restroom facilities within the park boundaries. This project will provide for one park restroom installation every other year in parks that are approximately two acres or larger, have amenities that encourage visitors to stay in the park, have high level of use, and where there are no nearby public restrooms available. The Parks, Trails, Natural Open Space, and Recreation Master Plan provides guidance on potential restroom locations. Supplemental Information Public outreach will occur as specific parks are considered for restroom installation. Significant Changes 2022-2026 CIP: FY 2021 funding moved to FY 2022 to coincide with other park projects. FY 2022 funding moved to FY 2024 for funding every other year. 2021-2025 CIP: FY 2020 funding moved to FY 2021 due to staffing constraints and other high priority projects. FY 2021 funding moved to FY 2022 to coincide with other park projects. 2020-2024 CIP: FY 2019 funding moved to FY 2020 as next restroom installation is being coordinated with other park renovation projects. 180 CAPITAL IMPROVEMENT FUND • ":ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund N/A 0 0 106,839 O 188,600 O 131,000 426,439 O N/A Transfer from Parks Development Impact Fee Fund N/A 350,000 O 350,000 0 350,000 O 350,000 1,050,000 O N/A Total N/A 350,000 O 456,839 0 538,600 O 481,000 1,476,439 O N/A Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction N/A 350,000 O 456,839 O 508,600 O 451,000 1,416,439 O N/A Design N/A 0 0 0 0 30,000 O 30,000 60,000 O N/A Total N/A 350,000 O 456,839 O 538,600 O 481,000 1,476,439 O N/A Operating Impact Cleaning costs are approximately $9,000 per year per restroom from the annual operating budget. With the addition of each park restroom, funding needs will be brought forward as part of future budget cycles. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15303 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Architectural Review Board CAPITAL IMPROVEMENT FUND • 181 CAPITAL IMPROVEMENT FUND Pearson Arastradero Preserve Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 1530 Arastradero Road Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2020 Initial Project Completion: Fall 2021 Revised Project Start: Fall 2022 Revised Project Completion: Fall 2023 Project Number: PE -21001 Pearson Arastradero Improvement Project Description This project provides funds for replacing fencing, signs, gates, bridge decking, and making improvements to some of the seasonal trails to help reduce winter trail closures. Justification The fencing, signs, gates, and bridge decking have exceeded their useful lifespans, and need to be replaced. There are a number of seasonal trails that must be closed during the rainy season. The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community needs and Infrastructure Blue Ribbon Committee recommendations. Significant Changes 2020-2024 CIP: Project construction shifted from FY 2021 to FY 2023 due to a reprioritization of parks projects. 2018-2022 CIP: Design was advanced from FY 2021 to FY 2020. 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total 0 0 0 0 O 69,200 348,200 O 69,200 348,200 0 0 O 417,400 O 417,400 417,400 O 417,400 182 CAPITAL IMPROVEMENT FUND • Expenditure Schedule Project Phase Prior Years 5 Year FY 2021 FY 2021 CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 0 0 0 0 0 0 O 0 0 O 0 69,200 O 0 69,200 306,700 41,500 348,200 0 0 0 O 306,700 O 110,700 O 417,400 O 306,700 O 110,700 O 417,400 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 183 APITAL IMPROVEMENT FUND Peers Park, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 1899 Park Boulevard Managing Department: Community Services IBRC Reference: Catch-up Initial Project Start: Summer 2017 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2023 Revised Project Completion: Summer 2024 Project Number: PG -14001 Peers Park Improvements Description This project provides funding for upgrades and renovations of the irrigation system and turf at Peers Park. The project will also replace the park benches and drinking fountains, resurface the basketball and tennis court playing surfaces, and repair court fencing. Justification The existing irrigation system, benches, and drinking fountains have exceeded their useful lives. Significant Changes 2021-2025 CIP: Project shifted from FY 2023 to FY 2024 due to reprioritization of parks projects. 2019-2023 CIP: Project shifted from FY 2021 to FY 2023 due to reprioritization of parks projects. 2018-2022 CIP: Project shifted from FY 2020 to FY 2021 due to reprioritization of parks projects. 2017-2021 CIP: Project shifted from FY 2018 to FY 2020 pending completion of the Parks Master Plan and a reprioritization of parks projects. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund O 0 0 0 0 315,500 O 0 315,500 O 315,500 Total O 0 0 0 0 315,500 O 0 315,500 O 315,500 184 CAPITAL IMPROVEMENT FUND • =ITY OF PALO ALTO FISCAL 05A0 2022 ADOPTED CAPITAL BUDGET Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction Total 0 0 0 0 0 0 0 0 O 315,500 O 315,500 0 0 O 315,500 O 315,500 O 315,500 O 315,500 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • 185 CAPITAL IMPROVEMENT FUND Ramos Park, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 800 East Meadow Drive Managing Department: Community Services IBRC Reference: Catch-up Initial Project Start: Summer 2015 Initial Project Completion: Summer 2015 Revised Project Start: Summer 2020 Revised Project Completion: Fall 2021 Project Number: PG -14000 Ramos Park Improvements Description This project provides funding for safety and accessibility improvements at Ramos Park including replacing the existing park playground, benches, and drinking fountain, as well as resurfacing the basketball court playing surface. Justification The existing playground, benches, basketball court surfaces, and drinking fountains have exceeded their useful lives. As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Significant Changes 2022-2026 CIP: Project shifted from FY 2021 to FY 2022 to contribute to cost containment strategies in FY 2022. 2018-2022 CIP: Project shifted from FY 2018 to FY 2020 due to reprioritization of parks projects. Also, addi- tional funding requested to address IBRC recommendations. 2017-2021 CIP: Timeline extended to reflect direction from Finance Committee and City Council during budget approval process. 2016-2020 CIP: The project completion originally referred only to the pre -design phase and was modified to represent completion of the full project, including construction. 186 CAPITAL IMPROVEMENT FUND • ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund 18,772 209,000 72,000 137,000 O 0 0 0 137,000 O 227,772 Total 18,772 209,000 72,000 137,000 O 0 0 0 137,000 O 227,772 Expenditure Schedule Project Phase Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction 141 209,000 72,000 137,000 O 0 0 0 137,000 O 209,141 Design 18,631 0 0 0 0 0 0 0 0 0 18,631 Total 18,772 209,000 72,000 137,000 0 0 0 0 137,000 0 227,772 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • 187 APITAL IMPROVEMENT FUND Rinconada Park February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 777 Embarcadero Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Spring 2019 Revised Project Start: Summer 2019 Revised Project Completion: Spring 2025 oject Number: PE -08001 Rinconada Park Improvements Description Upon completion of the Rinconada Park Long Range Plan (LRP) adopted in 2017, funding was secured to begin these park improvements. Phase 1 improvements at Rinconada Park will be implemented in the western half of the park in fall 2021 and would include funding for upgrades to safety, site amenities, playground facili- ties, irrigation, drainage, restroom, and accessibility improvements. Phase 2 improvements would include renovation of the eastern half of the park by 2024 including pathway improvements; a new restroom facility; renovated and expanded group picnic areas; native and habitat plant- ing; irrigation improvements; ADA upgrades; directional signage, site furnishing; lighting, and green infrastruc- ture elements. According to the LRP, future improvement phases would include renovation to the arbor area, development around the electrical substation, and renovation to the pool area. Justification Rinconada Park has not been renovated for several decades with pathways in poor condition, aging play- grounds and site amenities. The Rinconada Park Long Range Plan outlined new restroom and improvements related to deferred maintenance items at the park, such as installing wider pathways rather than repairing the existing pathways. Supplemental Information The City will conduct a community based design process to determine the final scope of work for Rinconada Park Phase 2 improvements. Phase 1 improvements will be implemented in fall 2021. Significant Changes 2022-2026 CIP: Rinconada Park Phase 2 design is scheduled in FY 2025 and construction in FY 2026. 188 CAPITAL IMPROVEMENT FUND • I T Y OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2021-2025 CIP: Rinconada Park Phase 2 design is scheduled in FY 2024 and construction in FY 2025. 2021-2025 CIP: Rinconada Park Phase 2 design is scheduled in FY 2023 and construction in FY 2025. 2020-2024 CIP: Funding moved from FY 2019 to FY 2020 to align with work being done in the JMZ Renova- tion project (AC -18001). 2019-2023 CIP: The project increased by $1.3 million to reconstruct the parking lot, update park signage, and renovate the playground and reconstruct the paths on the west end of the park. Funding from the Community Center Impact Fee Fund will be used for these items. 2018-2022 CIP: The project was delayed to coordinate with environmental assessments for the Junior Museum and Zoo (JMZ), Rinconada Park Long Range Plan and the Parks, Trails, Natural Open Space and Recreation Master Plan Parks (Master Plan), to be complete by FY 2018. Park construction will be coordi- nated to follow the proposed JMZ rebuilding. $706,000 of the construction phase funding will be utilized for costs associated with relocation of the existing JMZ operation to Cubberley and permit & inspection fees needed for the JMZ rebuilding. 2017-2021 CIP: Timeline extended to reflect direction from Finance Committee and City Council during budget approval process. 2016-2020 CIP: Project was delayed to await the completion of the Rinconada Park Long Range Plan and environmental review. Funding for construction was advanced from FY 2018 to 2017 and combined with funding from FY 2015 to implement a single phase project. The total budget has been reduced by $600,000 from the budget shown in the 2015-2019 CIP to focus on deferred maintenance items. Funding to enhance the park will be considered as part of the funding needs for the entire City park system once the Rinconada Park Long Range Plan and the Parks Master Plan are completed. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Transfer from Community Center Impact Fee Fund Transfer From Stormwater Management Fund Total 2,350,549 85,702 85,702 O 2,399,529 2,073,846 0 O 149,600 149,600 2,350,543 2,634,831 2,309,148 O 0 0 602,800 4,094,400 4,697,200 0 7,133,451 0 0 0 0 0 0 2,073,846 O 0 0 0 0 0 0 149,600 O 0 0 602,800 4,094,400 4,697,200 0 9,356,891 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 1,864,246 2,594,831 2,269,148 0 0 0 602,800 4,094,400 4,697,200 0 8,830,594 CAPITAL IMPROVEMENT FUND • 189 Expenditure Schedule PleJ Fthase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Design 486,297 40,000 40,000 0 0 0 0 0 0 0 526,297 Total 2,350,543 2,634,831 2,309,148 0 0 0 602,800 4,094,400 4,697,200 0 9,356,891 Operating Impact The maintenance cost for the new restroom would be approximately $15,000 annually. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 190 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO APITAL IMPROVEMENT FUND Robles Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 4116 Park Boulevard Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Fall 2018 Initial Project Completion: Summer 2019 Revised Project Start: Summer 2023 Revised Project Completion: Summer 2024 oject Number: PE -18015 Robles Park Improvements Description This project provides funding for the replacement of play equipment and resurfacing in two children's play- ground areas; repairs to a basketball court and adjacent concrete wall; and replacement of perimeter fencing, pathways and other site amenities. Irrigation renovations and turf restoration are also included in this project. Justification The playground areas, backstop, basketball court, concrete pathways and site amenities have surpassed their intended useful lives and are in need of replacement or repairs. Damaged and/or dead vegetation necessitates irrigation renovation as well as turf restoration. Supplemental Information The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community and IBRC needs. Significant Changes 2021-2025 CIP: Design and construction for this project shifted to FY 2024 due to reprioritization of parks proj- ects. 2020-2024 CIP: Design and construction for this project was shifted to FY 2022. 2018-2022 CIP: Design was shifted from FY 2020 to FY 2021. Construction was shifted from FY 2020 to FY 2022. 2017-2021 CIP: Project shifted from FY 2018 to FY 2021 pending completion of the Parks Master Plan and a reprioritization of parks projects. 2016-2020 CIP: Project schedule moved forward by one year based on review of staff workload and resources. 192 CAPITAL IMPROVEMENT FUND • _ITY OF PALO ALTO FISCAL YEAR 2022 .ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund O 0 0 0 0 1,038,700 O 0 1,038,700 O 1,038,700 Total O 0 0 0 0 1,038,700 O 0 1,038,700 O 1,038,700 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 0 0 0 0 958,700 O 0 958,700 O 958,700 Design O 0 0 0 0 80,000 O 0 80,000 O 80,000 Total O 0 0 0 0 1,038,700 O 0 1,038,700 O 1,038,700 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 193 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 3100 Stockton Place Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Summer 2018 Initial Project Completion: Winter 2018 Revised Project Start: Summer 2024 Revised Project Completion: Summer 2025 ject Number: PG -14003 Seale Park, February 2015 Seale Park Improvements Description This project provides funding for upgrades and renovations for safety and accessibility improvements at Seale Park. The project will replace existing park amenities, picnic tables, and playground structures including a play- house and swings; refinish the playground perimeter fencing; and repair damaged decomposed granite and concrete pathways. Turf restoration and irrigation renovations will also be included as well as replacement of bollards at the park entrances, the park sign, and a small stone wall located in the middle of the park. Justification As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure com- pliance and address accessibility needs as well as safety issues. Drainage issues will be resolved with repairs to the damaged pathways. Irrigation renovations and turf restoration is required where existing areas are dam- aged or dead. Significant Changes 2021-2025 CIP: Project shifted from FY 2021 to FY 2025 due to a reprioritization of parks projects. 2018-2022 CIP: Project shifted from FY 2020 to FY 2021 due to a reprioritization of parks projects. 2017-2021 CIP: Project shifted from FY 2018 to FY 2020 pending completion of the Parks Master Plan and a reprioritization of parks projects. 2016-2020 CIP: Based on the IBRC keep -up schedule for the park, replacement of the playground structure has been added to the project's scope with an additional budget allocation of $209,000. 194 CAPITAL IMPROVEMENT FUND • :ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund O 0 0 0 0 0 498,500 O 498,500 O 498,500 Total O 0 0 0 0 0 498,500 O 498,500 O 498,500 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction O 0 0 0 0 0 473,500 O 473,500 O 473,500 Design O 0 0 0 0 0 25,000 O 25,000 O 25,000 Total O 0 0 0 0 0 498,500 O 498,500 0 - 498,500 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 • Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • 195 CAPITAL IMPROVEMENT FUND Werry Playground, March 2017 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2100 Dartmouth Street between College and Stanford Avenues Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Fall 2021 Initial Project Completion: Spring 2022 Revised Project Start: Fall 2023 Revised Project Completion: Spring 2024 Project Number: PG -22000 Werry Park Playgrounc Improvements Description This project provides funding for the replacement and ADA upgrades of the existing playground. The benches, tables, trash receptacles, bicycle rack and drinking fountain have reached the end of their useful life and need replacement as well. Perimeter landscaping will be replaced as part of this project. Justification Built in 2002, the existing playground equipment has reached its use expectancy with limited accessibility. As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compli- ance and address accessibility needs as well as safety issues. Significant Changes 2022-2026 CIP: Project shifted from FY 2022 to FY 2024 due to a reprioritization of parks projects. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund O 0 0 0 0 141,900 O 0 141,900 O 141,900 Total O 0 0 0 0 141,900 O 0 141,900 O 141,900 196 CAPITAL IMPROVEMENT FUND • STY OF PALO ALTO FISCAL YFAR 2022 ADOPTED CAPITAL BUDGET Expenditure Schedule Project Phase Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction O 0 0 0 0 131,900 O 0 131,900 O 131,900 Design O 0 0 0 0 10,000 O 0 10,000 O 10,000 Total O 0 0 0 0 141,900 O 0 141,900 0 141,900 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Relationship to Comprehensive Plan Primary Connection Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15301 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • 197 CITY OF PALO ALTO Streets and Sidewalks CAPITAL IMPROVEMENT FUND • 199 APITAL IMPROVEMENT FUND California Avenue Business District Gateway Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: California Avenue District Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Spring 2017 Revised Project Start: Fall 2017 Revised Project Completion: Fall 2021 Project Number: PE -17004 California Avenue District Gateway Signs Description This project provides funding for design and construction of two gateway monument signs in the California Avenue District. The signs are located in the public right of way at the intersection of El Camino Real and Cali- fornia Avenue, and on the Birch Street Exit Ramp off of Oregon Expressway. Justification The existing gateway sign on the Birch Street Exit Ramp is failing and the other gateway sign near El Camino Real is of a dated design. The signage design is an important factor in branding the newly improved California Avenue area. Significant Changes 2020-2024 CIP: Project completion has been extended due to staffing constraints. 2019-2023 CIP: Anticipated project completion date adjusted to reflect time needed for the Architectural Review Board (ARB) process. 2018-2022 CIP: Project schedule adjusted to reflect initial funding availability. Possible Public Art Commission review added due to proximity of existing public art to one of the sign locations. 2017-2021 CIP: Project established. 200 CAPITAL IMPROVEMENT FUND • I Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund (142,396) 142,886 1,648 141,238 0 0 0 O 141,238 0 490 Transfer from California Ave Parking Permit Fund 150,000 0 0 0 0 0 0 0 0 O 150,000 Total 7,602 142,886 1,648 141,238 0 0 0 O 141,238 O 150,488 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 0 142,886 1,648 141,238 0 0 O 141,238 O 142,886 Design 7,602 0 0 0 0 0 0 0 0 0 7,602 Total 7,602 142,886 1,648 141,238 0 0 0 O 141,238 O 150,488 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.10 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 201 Laguna Avenue Bridge APITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PE -20001 City Bridge Improvements Description Through the structural bridge assessment study completed in 2017, a structural consulting firm inspected fifty City -owned bridges. A recurring inspection and repair program defined a bridge maintenance, repair, and improvement program over the next 5 years. This program will include on -going inspections to report physical changes to the structures, recommendations for work to be done, and additional information to meet func- tional and structural standards in accordance with industry standards. Recurring inspections may vary from 2 to 5 years depending on the age and structural conditions. Justification There are 110 bridges maintained by the City of Palo Alto and by local agencies. Of these, 80 are City -owned. There are 50 City -owned culvert and bridge structures that are inspected by the City and 30 City -owned structures inspected by Caltrans. The remaining 30 of 110 bridges are private (three) or owned by local agen- cies. Estimates were developed at a conceptual level and will be adjusted in the design phase. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total N/A 94,400 88,770 149,030 368,400 199,100 214,300 N/A 94,400 88,770 149,030 368,400 199,100 214,300 0 930,830 0 930,830 0 0 N/A N/A 202 CAPITAL IMPROVEMENT FUND • Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total N/A 54,400 N/A 40,000 N/A 94,400 48,770 40,000 88,770 49,030 100,000 149,030 368,400 0 368,400 149,100 50,000 199,100 164,300 50,000 214,300 O 730,830 O 200,000 O 930,830 0 0 N/A N/A 0 N/A Operating Impact This project may impact operating expenses in the future as the bridges are assessed and maintenance costs are determined. As these costs are quantified, adjustments will be brought forward in future budgets as necessary. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.10 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board CAPITAL IMPROVEMENT FUND • 203 APITAL IMPROVEMENT FUND Byron Street (1200 Block), January 2013 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: P0-12001 Curb and Gutter Repairs Description This project provides funding to repair curbs and gutters that have been uplifted by tree roots and allows for the installation of valley gutters in the Barron Park neighborhood to address ponding and poor drainage. Justification Ponding related to curb and gutter problems is a health hazard. Standing water can be a breeding ground for mosquitoes and encourage algae growth, becoming a hazard for bicyclists and pedestrians. The annual street maintenance project does not address these problems on small isolated sections of curb and gutter found on streets with good road surfaces. Significant Changes 2020-2024 CIP: Additional funding in the amount of $150,000 for FY 2020 to continue installing valley gutters as needed in the Barron Park neighborhood in coordination with Street Resurfacing Program work occurring in Barron Park. 2018-2022 CIP: Additional funding in the amount of $250,000 for FY 2018 to install valley gutters as needed in the Barron Park neighborhood in coordination with Street Resurfacing Program work occurring in Barron Park. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total N/A 491,753 491,753 133,200 139,400 154,800 166,500 137,400 731,300 N/A 491,752 491,752 133,200 139,400 154,800 166,500 137,400 731,300 0 0 N/A N/A 204 CAPITAL IMPROVEMENT FUND • Expenditure Schedule Project Phase Prior Years 5 Year FY 2021 FY 2021 CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total N/A 488,079 N/A 3,673 N/A 491,752 488,079 3,673 491,752 127,296 5,904 133,200 132,814 6,586 139,400 154,800 0 154,800 166,500 0 166,500 137,400 0 137,400 718,810 12,490 731,300 0 0 0 N/A N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.10 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 205 APITAL IMPROVEMENT FUND Newell Road Bridge, February 2015 Fund: Cap al Improvement Fund Category: Streets and Sidewalks Project Location: Newell Rd at San Francisquito Creek Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2012 Initial Project Completion: Spring 2015 Revised Project Start: N/A Revised Project Completion: Project Number. Newell Road/San Francisquito Creek Bridge Replacement Description This project will provide funding to remove and replace the Newell Road bridge over San Francisquito Creek. Design considerations include a clear span over the creek to allow the channel to convey a flow consistent with the San Francisquito Creek Joint Powers Authority's (JPA) initial flood protection project located downstream, as well as bicycle and pedestrian traffic. Justification The existing bridge, constructed in 1911, acts as a flow restriction of San Francisquito Creek as its abutments encroach into the channel cross-section. Removal of the existing bridge is a necessary element of the San Francisquito Creek Joint Powers Authority (JPA) comprehensive flood management program. Additionally, the existing bridge does not have accommodations for pedestrians nor bicyclists. Supplemental Information Staff has secured grant funding from Caltrans Highway Bridge Program (HBP) for the design and environmen- tal assessment/permitting of the project. HBP funds will likely be approved to pay for 88.53 percent of project construction costs. As the bridge links to East Palo Alto and is part of the JPAs comprehensive flood manage- ment plan, staff of all three agencies will coordinate closely on the design and public outreach elements of this project. Due to community concern for traffic and the visual impacts of a replacement bridge, the scope of the project was expanded to include a CEQA Environmental Impact Report/NEPA Environmental Assessment (EIR/EA) process that will evaluate multiple project alternatives, addressing flood control, traffic, aesthetics, and other potential impacts of the project. The EIR was certified and the project was approved in June 2020. Costs may increase from originally anticipated amounts due to escalation, project delays, and the need to coordinate with other agencies. 206 CAPITAL IMPROVEMENT FUND • 'I T Y OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2022-2026 CIP: State funding has been approved for construction and project funding has been aligned accordingly, including a $125,000 increase for regulatory permits. Staff will explore amending the agree- ment with Caltrans and Valley Water to include the permitting fees. 2021-2025 CIP: The design and construction cost increases include additional scope of work for street con- forms, wall along adjacent properties, utility replacement and relocation, tree removal, landscape and in - creek restoration. 2020-2024 CIP: The project completion date has been revised to Winter 2022. This delay is a result of changes to Caltrans environmental assessment format and comments provided by others regarding the Draft Environmental Impact Report. 2017-2021 CIP: The project completion date has been extended to Fall 2018 to account for the expanded environmental analysis and project permitting requirements. 2016-2020 CIP: Construction funding moved to FY 2017 to reflect delays in securing State funding for envi- ronmental work. Timeline extended to reflect project duration through construction phase. 2015-2020 CIP: Construction funding moved to FY 2016 to reflect the time needed to complete the addi- tional CEQA work. Funding Sources Schedule Funding Source Capital Improvement Fund 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total 998,503 (487,407) 1,648,365 456,188 (438,941) 0 0 0 17,247 O 2,664,115 Revenue from Other Agencies 128,149 0 0 0 0 0 0 0 0 0 128,149 Revenue from the Federal Government 8,630 0 0 0 0 0 0 0 8,630 Revenue from the State of California 360,343 6,939,873 36,659 0 15,029,595 0 0 0 15,029,595 O 15,426,597 Total 1,495,618 6,452,465 1,685,023 456,188 14,590,654 O 0 0 15,046,842 0 18,227,483 Expenc iture Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Y- s Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 549,725 5,427,112 659,670 331,188 14,590,654 O 0 0 14,921,842 O 16,131,237 Design 945,893 1,025,353 1,025,353 125,000 0 0 0 0 125,000 O 2,096,246 Total 1,495,618 6,452,465 1,685,023 456,188 14,590,654 O 0 0 15,046,842 0 18,227,483 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. CAPITAL IMPROVEMENT FUND •CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 207 Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-2.8 Program: S2.8.4 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: An Environmental Impact Report and NEPA analysis are being completed for this project. Potential Board/Commission Review: Historic Resources Board Planning and Transportation Commission Architectural Review Board 208 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND San Francisquito Creek at Pope Chaucer Bridge, February 2017 Fund: Capital Improvement Fund Category: Streets and Sidewalks Managing Department: Public Works Initial Project Start: Summer 2021 Initial Project Completion: Summer 2028 Revised Project Start: N/A Revised Project Completion: N/A Project Number: PE -22000 San Francisquito Creek Joint Powers Authority Ongoing Creek Projects Description This project provides funding for studies and completion of the design for the San Francisquito Creek Joint Powers Authority (JPA) upstream project including channel widening and Continuing Authority Program Sec- tion 205 (CAP 205) study. Completion of the CAP 205 study will make the channel widening components eli- gible for federal funding and will help fund the construction of the upstream project and address elements of the JPA's comprehensive flood management program. Justification The City of Palo Alto is a contributing member of the JPA. Palo Alto's support, along with equal contributions from four other agencies, is used to complete projects that protect residents from flooding that could occur in San Francisquito Creek was to overtop. Significant Changes 2022-2026 CIP: Project established during FY 2022. Funding Sources Schedule Funding Source Prior FY 2021 FY 2021 Years 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total 0 61,000 64,700 72,900 78,300 82,500 359,400 0 0 0 61,000 64,700 72,900 78,300 82,500 359,400 0 359,400 0 359,400 210 CAPITAL IMPROVEMENT FUND • - Expenditure Schedule Project Phase Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction O 0 0 61,000 64,700 72,900 78,300 82,500 359,400 O 359,400 Total O 0 0 61,000 64,700 72,900 78,300 82,500 359,400 O 359,400 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-2.8 Program: S2.8.4 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: An EIR and was completed for the downstream and upstream projects Potential Board/Commission Review: Planning and Transportation Commission San Francisquito Creek Joint Powers Authority Architectural Review Board CAPITAL IMPROVEMENT FUND • 211 CAPITAL IMPROVEMENT FUND Middlefield Road (1500 Block), January 2013 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: P0-89003 Sidewalk Repairs Description This project provides funding for sidewalk repairs as part of an annual district -based rehabilitation program, alleviating the backlog of sidewalk repairs and enhancing pedestrian comfort and safety. Additionally, a side- walk program assessment to evaluate options for improving the City's Sidewalk Repair Program was com- pleted in Spring 2019 and provided suggestions for establishing goals and priorities related to repairs and replacements throughout the City. Justification The result of this project is better sidewalk conditions and a potential reduction in sidewalk -related injuries. Supplemental Information There are 23 sidewalk districts throughout the City. The district program began in 1986 with a goal of complet- ing work in all 23 districts within 30 years. Work for all 23 districts was completed in early 2017 and the side- walk program assessment was completed in 2016. Significant Changes 2021-2025 CIP: Funding was reduced for FY 2021 and FY 2022 as part of the FY 2021 Capital Improvement Pro- gram budget strategy. Remaining funding will be used to perform emergency maintenance and spot repairs. 2018-2022 CIP: Funding for this project has been reduced by $500k per year pending completion of the assessment study. 212 CAPITAL IMPROVEMENT FUND • :ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 890,819 477,510 622,600 1,487,500 1,641,400 1,742,400 1,717,900 7,21 1,800 0 N/A Total N/A 890,816 477,507 622,599 1,487,499 1,641,400 1,742,400 1,717,900 7,211,798 0 N/A Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 860,821 447,512 591,482 1,455,324 1,641,400 1,742,400 1,717,900 7,148,506 0 N/A Design N/A 29,995 29,995 31,117 32,175 0 0 0 63,292 0 N/A Total N/A 890,816 477,507 622,599 1,487,499 1,641,400 1,742,400 1,717,900 7,211,798 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 213 APITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: P0-11000 Traffic sign, April 2015 Sign Reflectivity Upgrade Description This project provides funding for inventorying, upgrading, and maintaining all traffic signs owned by the City of Palo Alto in order to comply with new federal requirements for sign reflectivity standards. Justification The Federal Highway Administration (FHWA) passed regulations requiring minimum retroreflectivity levels for traffic signs. The new retroreflectivity regulations require regular annual sign inspections and replacement of signs not meeting the new minimum retroreflectivity standards. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 178,920 66,032 69,800 73,900 81,800 88,000 68,700 382,200 O N/A Total N/A 178,920 66,032 69,800 73,900 81,800 88,000 68,700 382,200 O N/A Expenditure Schec ule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 178,920 66,032 69,800 73,900 81,800 88,000 68,700 382,200 O N/A Total N/A 178,920 66,032 69,800 73,900 81,800 88,000 68,700 382,200 O N/A 214 CAPITAL IMPROVEMENT FUND • pi IF CAPITAL IMPROVEMENT FUND Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.10 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 215 Streetlight, Guinda Street, November 2014 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Summer 2012 Initial Project Completion: Spring 2013 Revised Project Start: Summer 2022 Revised Project Completion: Summer 2023 Project Number: PE -13014 Street Lights Condition Assessment Description This project provides funding to assess the condition of the streetlight system. The assessment will include an inventory of the entire lighting system, including age and condition of conduit, wiring, street light poles, foun- dations, luminaires, and lighting coverage. Determining the inspection, maintenance, repair, and rehabilitation necessary to prolong the life of the City's streetlight system is also included in this project. Justification There are over 6,000 streetlights in Palo Alto. In some areas, existing conduit is over 40 years old and in such poor condition that no repairs can be made. Streetlight systems are integral as they afford safe routes for motorists and pedestrians. An assessment is needed to evaluate the age and condition of each element of the streetlight system in order to plan cost-effective maintenance and replacement programs for the future. Supplemental Information The Infrastructure Blue Ribbon Commission recommended that a streetlight system assessment be conducted to determine the condition of and replacement program for the City's streetlight infrastructure. The assess- ment will also consider appropriate recommendations for streetlights determined to be historic, or in neigh- borhoods with unique streetlights. Significant Changes 2021-2025 CIP: This project has been delayed to FY 2023 due to staffing and budgetary priorities. 2020-2024 CIP: Due to other high priority projects, this project has been delayed until Summer 2019. 2019-2023 CIP: Due to other high priority projects, this project has been delayed until Spring 2018. 2018-2022 CIP: Due to other high priority projects, this project has been delayed until Summer 2017. 216 CAPITAL IMPROVEMENT FUND • ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 2017-2021 CIP: Due to other high priority projects, initiation of this project has been delayed until Spring 2016. Funding Sources Schec ule Prior FY 2021 FY 2021 5 Year CIP Beyond 5 Funding Source Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total 8,798 8,798 0 0 0 0 O 257,600 O 257,600 0 0 0 0 O 257,600 O 257,600 O 266,398 O 266,398 Expenditure Schedule Project Phase L 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Design Total 8,798 8,798 O 0 O 0 O 257,600 O 257,600 0 0 0 0 O 257,600 O 257,600 O 266,398 O 266,398 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.3 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 217 APITAL IMPROVEMENT FUND East Bayshore Road street lights, February 2015 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: P0-05054 Street Lights Improvements Description This project provides funding to replace street light poles, pole foundations, luminaires, and wiring as needed to restore or improve street lighting. Justification There are over 6,000 street lights in Palo Alto. In some areas existing concrete or cast iron street light poles are failing and no longer serviceable. Additionally, poles damaged due to accidents must be replaced immediately. Luminaires are replaced to improve lighting levels and therefore safety. The Electric Fund maintains the poles, luminaires, and circuits and installs new street lights as requested by the Public Works Department. Supplemental Information The Street Lights Condition Assessment project (PE -13014) is expected to be completed in 2023 and will result in recommendations for replacement of street lights. Where desired, efforts to match existing streetlight design will be made. Significant Changes 2021-2025 CIP: Funding was reduced as part of the FY 2021 Capital Improvement Program budget strategy. Available funding will be used to perform emergency maintenance and repairs as needed. Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total N/A 156,287 156,287 112,400 117,500 249,400 268,300 206,200 953,800 N/A 156,287 156,287 112,400 117,500 249,400 268,300 206,200 953,800 0 N/A 0 N/A 218 CAPITAL IMPROVEMENT FUND • OF PALO .ALTO FISCAL YEAS 2022 ,ADOPTED CAPITAL FLD",ET Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Bu • •at Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 156.287 156,287 112,400 117,500 249,400 268,300 206,200 953,800 0 N/A Total N/A 156,287 156,287 112,400 117,500 249,400 268,300 206,200 953,800 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.3 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 219 APITAL IMPROVEMENT FUND Curtner Avenue (300 Block), February 2015 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A oject Number: PE -86070 Street Maintenance Description This project provides funding for annual resurfacing, slurry sealing, crack sealing, and reconstruction of various City streets. Justification The Pavement Maintenance Management System (PMMS) and Metropolitan Transportation Agency's Street - Saver software are used to identify streets requiring maintenance (based on the biennial Pavement Condition Index (PCI) survey of all City streets). City Council established a goal of achieving an average citywide PCI of 85, excellent pavement condition, by 2021 with no street below a PCI of 60. The citywide average PCI of 85 was achieved in December 2018. Supplemental Information Staff is supplementing the City's PMMS with Metropolitan Transportation Agency's StreetSaver software, whose modeling capabilities will be used to determine future funding levels to continue to work on streets with a PCI below 60 while still maintaining the citywide PCI average of 85. The list of streets to be included in this project will be prioritized and coordinated with Utilities Department projects and the 2012 Bicycle and Pedestrian Transportation Plan. This project is partially funded by revenues from gas taxes and Santa Clara Valley Transportation Authority's Vehicle Registration Fee Program. Significant Changes 2021-2025 CIP: Funding was reduced for FY 2021 and FY 2022 as part of the FY 2021 Capital Improvement Pro- gram budget strategy. Street resurfacing projects will have reduced scope, limiting the number of streets that can be resurfaced over the next two years. 220 CAPITAL IMPROVEMENT FUND • (1:ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET IL 2020-2024 CIP: The $0.9 million from the San Antonio/W. Bayshore Impact Fee Fund will be moved to the Traffic Signal and Intelligent Transportation Systems project (PL -05053) for traffic signal improvements at San Antonio and Charleston in FY 2020. 2019-2023 CIP: FY 2019 costs are offset by One Bay Area Grant (OBAG) Cycle 2 guaranteed funding and San Antonio/W.Bayshore Impact Fee Fund in the amount of $1.0 million and $0.9 million, respectively. The impact fee funding will be used to make improvements on the San Antonio/Charleston intersection and repave the San Antonio overpass. Funding increased by $1.2 million annually from Road Maintenance and Rehabilitation Account (RMRA - S.B.1 funding) from the State of California in FY 2020. 2018-2022 CIP: The last phase of work on Alma Street (Rinconada Avenue to Palo Alto Avenue) is post- poned until FY 2018 to incorporate additional transportation improvements that are currently in design. Funding Sources Schedule Funding Source Prior FY 2021 FY 2021 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund N/A 6,067,574 6,067,118 647,569 2,326,369 2,599,569 2,878,269 3,601,869 12,053,645 0 N/A Revenue from Other Agencies N/A 2,672,171 2,672,171 965,000 465,000 465,000 465,000 465,000 2,825,000 0 N/A Transfer from Gas Tax Fund N/A 2,500,690 2,386,690 1,192,117 2,492,117 2,492,117 2,492,117 2,492,117 11,160,585 O N/A Total N/A 11,240,434 11,125,978 Ex 2,804,686 5,283,486 5,556,686 5,835,386 6,558,986 26,039,230 oenditure Schedule O N/A Prior FY 2021 FY 2021 Years 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 10,925,776 10,811,320 2,280,486 4,741,586 5,506,686 5,785,386 6,508,986 24,823,130 N/A Design N/A 314,658 314,658 524,200 541,900 50,000 50,000 50,000 1,216,100 0 N/A Total N/A 11,240,434 11,125,978 2,804,686 5,283,486 5,556,686 5,835,386 6,558,986 26,039,230 O N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. CAPITAL IMPROVEMENT FUND • 221 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 222 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO APITAL IMPROVEMENT FUND Park and Oxford lane lines, February 2015 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number" '- Thermoplastic Lane Marking anc Striping Description This project provides funding for thermoplastic pavement markings on paved roadways to provide guidance and information to motorists, bicyclists, and pedestrians. By 2010, most pavement markings had been con- verted from paint to thermoplastic. While thermoplastic is a durable, long lasting pavement marking, most streets will require a second or third application of thermoplastic during the pavement's useful lifespan. Justification Upgrading all street painting to thermoplastic has improved roadway safety for motorists, pedestrians, and bicyclists as the reflectivity and durability of thermoplastic exceeds that of paint. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 181,988 118,920 101,800 107,000 118,700 127,600 111,760 566,860 O N/A Total N/A 181,987 118,919 101,800 107,000 118,700 127,600 111,760 566,860 O N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 181,987 118,919 101,800 107,000 118,700 127,600 111,760 566,860 O N/A Total N/A 181,987 118,919 101,800 107,000 118,700 127,600 111,760 566,860 O N/A 224 CAPITAL IMPROVEMENT FUND • Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.10 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 225 CITY OF PALO ALTO Traffic and Transportation CAPITAL IMPROVEMENT FUND • 227 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Recurring Initial Project Completion: Re Revised Project Start: N/A Revised Project Completio+'. Project Number Upgraded bike lanes on Charleston Road, an important school route Bicycle and Pec Implementation estrian Transportation Plan Description This project provides funding for the design and construction of bicycle boulevards, enhanced bikeways, shared -use paths, bicycle parking, and pedestrian improvements in accordance with the Palo Alto Bicycle and Pedestrian Transportation Plan, which was adopted by City Council in 2012. Justification Projects identified in the Palo Alto Bicycle and Pedestrian Transportation Plan, as well as bicycle parking facili- ties and bicycle/pedestrian project planning activities, will facilitate safer, traffic calmed biking and walking routes and provide better commute alternatives. Supplemental Information The elements installed as part of Phase 1 of this project include the implementation of improvements along Louis, Amarillo, Moreno, E. Meadow, and Ross. Improvements included widened sidewalks, roundabouts, a bicycle boulevard, and other traffic calming devices. The next phase of improvements is being re-evaluated and will take place over the next 5 years. Staff is pursuing the Bicycle and Pedestrian Transportation Plan update in Fiscal Year 2022. Significant Changes 2022-2026 CIP: On May 17th, 2021, the City Council approved the Pedestrian and Bicycle Advisory Committee (PABAC)'s recommendation to utilize Transportation Development Act (TDA) Article I I I funding of up to $334,852 for the Bicycle and Pedestrian Transportation Plan update. Additionally, $1.5 million initially planned in FY 2022 in this project was approved by the City Council to be transferred to the Charleston/Arastradero Corridor Project (PE -13011), please see the Significant Changes for 2021-2026 CIP in the Charleston/Aras- tradero Corridor project pages for further details. 228 CAPITAL IMPROVEMENT FUND • =ITY OF PALO ALTO FISCAL YEAS 2022 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2021-2025 CIP: Funding for this project spread to FY 2024 due to funding constraints as well as to allow time for further planning related to implementing a citywide bicycle and pedestrian plan. Starting FY 2021, $1.0 million dollars is reduced from the project budget each fiscal year through FY 2024 for a total reduc- tion of $4.0 million dollars. 2020-2024 CIP: The Neighborhood Traffic Safety and Bicycle Boulevards Project - Phase 1 has been partially implemented. The rest of Phase 1 of the project has been paused for additional review and evaluation. Upon direction to move forward, the project will resume with increased community engagement. The schedule for the initiation of Phase 2 will be determined at a later date. Funding Sources Schedule Funding Source Prior FY 2021 FY 2021 Years 5 Year CIP Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Beyond 5 Year CIP Total Capital Improvement Fund N/A 134,066 303,424 530,642 550,000 2,100,000 O 0 3,180,642 O N/A Transfer from Stanford University Medical Ctr Fund N/A 1,200,000 0 0 2,400,000 0 0 0 2,400,000 0 N/A Total N/A 1,334,065 303,423 530,642 2,950,000 2,100,000 O 0 5,580,642 O N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 1,253,795 291,070 462,725 2,950,000 2,100,000 O 0 5,512,725 O N/A Design N/A 80.270 12.353 67,917 0 0 0 0 67,917 O N/A Total N/A 1,334,065 303,423 530,642 2,950,000 2,100,000 O 0 5,580,642 0 N/A Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quantified, adjust- ments will be brought forward in future budgets, as necessary. There may be increased operating impacts due to ongoing maintenance of protected and separate bikeways. Certain types of bikeways may require special equipment or services to maintain them. The amount of impacts is unknown at this time. Relationship to Comprehensive Plan Primary Connection Planning and Transportation Commission Element: Transportation Section: Sustainable Transportation Goal: T-1 Policy: T-1.19 Program: T1.19.2 Relationship to Comprehensive Plan Potential Board/Commission Review: Secondary Connection Element: Transportation Section: Streets Goal: T-3 Policy: T-3-5 Program: T3.5.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 229 APITAL IMPROVEMENT FUND Charleston-Arastradero, Arastradero at Clemo, January 2013 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Charleston/Arastradero Corridor Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2013 Initial Project Completion: Summer 2016 Revised Project Start: Spring 2014 Revised Project Completion: Fall 2022 oject Number: PE -13011 Charleston/Arastradero Corridor Project Description This project provides funding for the reconfiguration of the Charleston/Arastradero corridor, including engi- neering design and construction of new landscaped median islands, bulb outs, enhanced bike lanes, new street trees, and lighting. During the design phase, opportunities for including green infrastructure features such as infiltration basins and porous hardscape surfaces were explored. The conceptual design and California Envi- ronmental Quality Act (CEQA) review for the entire corridor was completed in September 2015 and the National Environmental Protection Act (NEPA) was completed in October 2016. Final design for the corridor was completed in Fall 2017. Justification The project will result in enhanced travel safety, increased use of environmentally friendly travel alternatives, reduced motor vehicle congestion, and enhanced aesthetics on the Charleston-Arastradero Corridor. Con- struction will be addressed in phases due to grant funding deadlines starting with Arastradero Road (Clemo Avenue to Foothill Expressway) and Charleston Road (Middlefield Road to Alma Street). The last phase is Ara- stradero Road (Clemo Avenue to El Camino Real), Charleston Road (El Camino Real to Alma Street and Mid- dlefield Road to Fabian Way, and Charleston Road (Charleston Court to San Antonio Road). Supplemental Information The Charleston/Arastradero Corridor project was adopted by City Council in January 2003, and included in the City Council Infrastructure Plan in 2014. City Council approved the permanent retention of the new lane config- urations on Charleston in 2008 and on Arastradero in 2012. Grant proceeds and funding from the State will be used to partially offset the costs of this project, including: $0.50 million Caltrans Safe Routes to School (SR2S) grant awarded in 2012; $1.00 million Valley Transportation Authority - Vehicle Emissions Reductions Based at Schools (VERBS) grant awarded in 2013; $0.10 million Cal - 230 CAPITAL IMPROVEMENT FUND • OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Recycle grant for rubberized asphalt pavement awarded in 2017; $1.30 million for Road Maintenance and Rehabilitation (SB1 funding) from the State of California; and $1.20 million for Community Health and Safety from the Stanford University Medical Center Fund (SUMC) Fund. Significant Changes 2022-2026 CIP: Due to delay in bidding and contract award, Phase 3 will start construction will start in Sum- mer 2021. On May 17th, the City Council directed staff to move forward in FY 2022 to fund the Charleston/ Arastradero Corridor Project (PE13011) utilizing a combination of funding sources including $1.2 million from SUMC (Community Health and Safety) funding; $1.5 million from the Bike and Pedestrian Plan capital project (PL -04010); and $300,000 from FY 2021 savings in various street maintenance projects 2021-2025 CIP: Due to a delay obtaining the Caltrans Encroachment permit, Phase 3 will start construction in late calendar year 2020. 2020-2024 CIP: Phase 1 and 2 are expected to be complete in Summer 2019. Phase 3 will start construction in August 2019 and is anticipated to be complete in FY 2020. 2019-2023 CIP: Budget increased to reflect total project cost estimate of $19.6 million. This project will be completed in three phases, and the first phase is anticipated to be awarded at the end of FY 2018. 2018-2022 CIP: This project is expected to be constructed in phases. The first phase of construction is anticipated to begin in November 2017. 2016-2020 CIP: The project completion date has been extended to reflect the full funding of the project's estimated cost. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Revenue from the State of California 6,753,694 4,940,646 340,646 5,500,000 0 720,438 746,955 746,955 0 0 0 Transfer from Charleston/ Arastradero Dev Impct 847,000 0 0 0 0 0 Fund Transfer from Gas Tax 1,170,237 0 0 1,300,000 0 0 Fund Transfer from Stanford University Medical Ctr 1,550,000 0 0 1,200,000 0 0 Fund O 0 5,500,000 0 12,594,340 O 0 0 0 1,467,393 O 0 0 0 847,000 O 0 1,300,000 0 2,470,237 O 0 1,200,000 0 2,750,000 Transfer From Stormwater Management 660,000 0 0 0 0 0 0 0 0 0 660,000 Fund Total 11,701,351 5,687,600 1,087,600 8,000,000 0 0 0 0 8,000,000 0 20,788,951 CAPITAL IMPROVEMENT FUND • 231 Expenditure Schedule Project Phase Prior FY 2021 FY 2021 Years 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 9,098,914 5,680,505 1,080,505 8,000,000 0 0 0 0 8,000,000 0 18,179,419 Design 2,602,437 7,095 7,095 0 0 0 0 0 0 0 2,609,532 Total 11,701,351 5,687,600 1,087,600 8,000,000 0 0 0 0 8,000,000 0 20,788,951 Operating Impacts FY 2022 FY 2023 FY 2024 FY 2025 FY 202 General Fund -Operating 74,000 76,220 78,507 80,862 83,288 Operating Impact Landscaping and irrigation maintenance is estimated to be $54,000 and tree trimming maintenance is esti- mated to be $20,000, totaling $74,000 in FY 2022. These costs are anticipated to increase by 3% annually thereafter. Relationship to Comprehensive Plan Relationship to Comprehensive Plan Primary Connection Secondary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.7 Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.6 Program: T6.6.6 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: A Mitigated Negative Declaration was completed in 2004, with an addendum completed in September 2015 for CEQA. 232 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Bicyclists on Churchill Ave, December 2015 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: El Camino Real & Churchill Avenue Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Fall 2013 Initial Project Completion: Fall 2015 Revised Project Start: Summer 2019 Revised Project Completion: Winter 2023 ject Number: PL -14000 Churchill Avenue Enhancec Bikeway Description This project provides funding for the planning, design and construction of a shared -use path along the north side of Churchill Avenue between the existing shared -use path at Castilleja Avenue and the Stanford Perimeter Trail. It also includes intersection improvements at Churchill Avenue and El Camino Real, which will include a new dedicated westbound right -turn lane. Justification As a priority project within the Palo Alto Bicycle and Pedestrian Transportation Plan, this project advances objective three, which develops a core network of shared paths, bikeways, and traffic -calmed streets that con- nect residential districts, schools, and parks. This project also proposes safety improvements at the Churchill Avenue and El Camino Real intersection. Significant Changes 2022-2026 CIP: Staff is seeking the necessary easement from the Palo Alto Unified School District (PAUSD) in May 2021. Following this, completion of the design phase is anticipated by June of 2021, and staff will initiate a Request for Proposal (RFP) as part of the construction phase of the project. 2020-2024 CIP: Project delays occurred mainly due to additional time needed for easement acquisitions. The project timeline has been adjusted to reflect those changes as well as allowing for more time for enhanced community engagement and Caltrans review. 2019-2023 CIP: Acquisition of necessary easements has been more time-consuming that was originally esti- mated. Project completion timeline has also been adjusted in light of project management staff departures and a focus on enhanced community engagement. 234 CAPITAL IMPROVEMENT FUND • _:ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2016-2020 CIP: Possible delays to this project could occur as the design goes through the Caltrans permit- ting process. Funding Sources Schec ule Prior Funding Source Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund (707,701) 3,230,704 404,600 3,344,012 0 0 0 3,344,012 O 3,040,911 Transfer from Traffic Impact Fee Fund 1,000,000 0 0 0 0 0 0 0 0 0 1,000,000 Total 292,296 3,230,704 404,600 3,344,012 0 0 0 3,344,012 0 4,040,908 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 285,656 3,230,704 404,600 3,344,012 0 0 0 3,344,012 O 4,034,268 Design 6,640 0 0 0 0 0 0 0 0 0 6,640 Total 292,296 3,230,704 404,600 3,344,012 0 0 0 0 3,344,012 O 4,040,908 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Planning and Transportation Commission Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.1 Relationship to Comprehensive Plan Potential Board/Commission Review: Secondary Connection Element: Transportation Section: Sustainable Transportation Goal: T-1 Policy: T-1.19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 235 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Churchill Avenue and Alma Street Managing Department: Office of Transportation IBRC Reference: N/A Initial Project Start: Fall 2019 Initial Project Completion: Summer 2021 Revised Project Start: N/A Revised Project Completion: Win 2024 roject Number: PL -20000 Churchill Avenue/Alma Street Railroad Crossing Safety Improvements: photo taken September 2018 Churchill Avenue/Alma Street Railroad Crossing Safety Improvements Description This project provides funding for the design and construction of pedestrian and bicycle safety improvements west of Churchill Avenue and Alma Street intersection at the railroad at -grade crossing. Design includes, but is not limited to, traffic signal modifications, street lighting improvements, roadway resurfacing, sidewalk realign- ment and/or widening, drainage improvements, utility re -locations, signage and striping, and way -finding improvements. Justification The rail crossing at Alma Street and Churchill Avenue experiences a large amount of bicycle traffic for Palo Alto High School and Stanford during the morning and afternoon commute hours. It is difficult for the existing sidewalk and roadway intersection to accommodate the large number of pedestrians using this intersection. Capital improvements will help move the bicyclists and pedestrians safely through the crossing. Supplemental Information This project was formerly included in Railroad Grade Separation (PL -17001). However this project was sepa- rated in FY 2020 to track the different funding sources for safety improvements at Churchill Avenue/Alma Street. This crossing was identified through the Federal Section 130 funds, a federally funded program admin- istered by the State, for increasing safety at at -grade highway -rail crossings. All construction and design costs are fully reimbursable by Section 130 funding from Caltrans. Significant Changes 2022-2026 CIP: The conceptual design and design phase of the project is nearing completion in FY 2021. Con- struction is anticipated to start in FY 2022. 236 CAPITAL IMPROVEMENT FUND • .11IT`r OF PALO ALTO FISCAL SEAS 2022 ADOPTED CAPITAL BUDGET T Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund O 536,200 693,200 356,100 0 0 0 O 356,100 O 1,049,300 Revenue from Other Agencies O 4,500,000 54,000 3,996,000 O 0 0 O 3,996,000 O 4,050,000 Total O 5,036,200 747,200 4,352,100 O 0 0 O 4,352,100 O 5,099,300 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 4,536,200 247,200 4,352,100 0 0 O 4,352,100 O 4,599,300 Design O 500,000 500,000 0 0 0 0 0 0 O 500,000 Total O 5,036,200 747,200 4,352,100 O 0 0 O 4,352,100 O 5,099,300 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.1 Program: T6.1.4 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project requires Environmental Impact Review CAPITAL IMPROVEMENT FUND • 237 CAPITAL IMPROVEMENT FUND Fire Engine #6 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Summer 2019 Initial Project Completion: Summer 2020 Revised Project Start: N/A Revised Project Completion: Summer 2021 Project Number: PL -19000 Emergency Vehicle Traffic Signal Preemption System Pilot Description This project provides funding for the purchase and implementation of an emergency vehicle preemption sys- tem pilot project. The system will integrate with the City's current traffic signal management system and with the City's computer -aided emergency response dispatch system to provide safer and quicker response times for emergency vehicles. The new system will be able to adjust intersections along the route of an emergency vehicle, using priority signal operation well in advance of the arrival of the emergency vehicle. By the time the emergency vehicle reaches each intersection, it would potentially be relieved of traffic, allowing for safe and rapid progress. Justification This pilot project will test the effectiveness of the system to improve and expand the coordination between emergency response vehicles and traffic signal operations. Currently, a very limited number of intersections have the hardware to preempt signal operations to provide priority to emergency response vehicles. This pilot will provide central management and dispatch -based emergency vehicle preemption for 25 intersections throughout the City, to achieve faster response times and improve emergency services. Currently, the City uses a different traffic signal priority system at a very limited number of intersections. The cost per intersection is approximately the same, presuming the existing signal infrastructure (conduit, signal pole, and cabinet conditions) is in compatible condition, but to install it at more locations could require signifi- cant modifications to signals to retrofit and install the system. Supplemental Information This pilot project will provide preemption services at 25 intersections throughout the City to test the effective- ness of maintaining or improving emergency vehicle response times. Based on the effectiveness of the pilot, this project could be expanded to more intersections throughout the City. 238 CAPITAL IMPROVEMENT FUND • iITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Significant Changes 2021-2025 CIP: Additional funding ($60,000) needed to integrate the traffic preemption system with the City's computer aided dispatch (CAD) system. Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund 475,222 197,500 171,100 28,800 0 28,800 675,122 Transfer from Stanford University Medical Ctr Fund 11,200 0 0 0 0 0 0 0 0 0 11,200 Total 486,422 197,500 171,100 28,800 0 0 0 0 28,800 O 686,322 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 486,422 197,500 171,100 28,800 O 0 0 0 28,800 O 686,322 Total 486,422 197,500 171,100 28,800 O 0 0 0 28,800 O 686,322 Operating Impact A three year maintenance contract is included as part of the project implementation. Any expansion to additional intersections or continuation of the pilot project beyond three years will be addressed as part of future budget cycles. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.6 Program: T6.6.1 Environmental Impact Analysis: Not Applicable Relationship to Comprehensive Plan Potential Board/Commission Review: Secondary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.7 Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • 239 CAPITAL IMPROVEMENT FUND Bike path along E. Bayshore, Feb. 2015 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Highway 101 Corridor North of San Antonio Rd. Interchange by Adobe Creek Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2012 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2016 Revised Project Completion: Fall 2021 Project Number: PE -11011 Highway 101 Pedestrian/Bicycle Overpass Project Description This project provides funding for a new pedestrian/bicycle bridge across Highway 101 at Adobe Creek. Justification The Highway 101 Pedestrian/Bicycle Overpass project is a priority project in the City's Bicycle & Pedestrian Transportation Plan 2012, providing safe, year-round access across Highway 101 in South Palo Alto to the Bay - lands and regional employment centers. Supplemental Information The Highway 101 Pedestrian/Bicycle Overpass project is included in the Council Infrastructure Plan. The project will replace the existing seasonal Benjamin Lefkowitz Underpass. A Santa Clara County - Recreation Trails Pro- gram grant, awarded to the City in November 2012, will provide $4.0 million for the project. An additional $4.35 million will be provided by a grant from One Bay Area Grant (OBAG) Program Cycle 2. A contribution of $1.0 million from Google is also planned. Project design completed in early 2019. Caltrans granted Right -of -Way certification, encroachment permit, and Authorization of Proceed with construction (E-76) in Summer 2019. Project was issued for bids in Summer 2019 and Council awarded the construction contract in November 2019. Construction began in January 2019 and is anticipated to be completed by Fall 2021. Significant Changes 2021-2025 CIP: Budget increased to $22.9 million when the project was awarded for construction in November 2019. Additional funding of $1.5 million from Santa Clara County recognized to offset costs associated with this project. 2019-2023 CIP: Budget increased to reflect total project cost estimate of $18.5 million. 240 CAPITAL IMPROVEMENT FUND • PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2018-2022 CIP: The project budget has been increased by $1.0 million to include a contribution from Google toward the cost of the bridge. Additional design funding is budgeted in FY 2018. 2017-2021 CIP: The estimate for the project included in the prior budget document was $10 million. The City Council increased the total project budget to $13 million to account for construction cost escalation. The total project budget of $13 million includes a feasibility study, conceptual design, design competition, environmental assessment, and design costs. The $13 million figure does not include City staff time to sup- port design and construction of the project Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Revenue from Other Agencies Total 6,585,284 5,463,451 7,323,918 (1,860,467) 597,341 10,252,658 8,294,635 1,958,023 O 0 0 0 (1,860,467) O 12,048,735 O 0 0 0 1,958,023 0 10,849,999 7,182,616 15,716,108 15,618,552 97,556 0 0 0 0 97,556 0 22,898,724 Expenditure Schedule 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 2,091,598 15,288,893 15,191,337 Design 5,091,018 427,215 427,215 Total 7,182,616 15,716,108 15,618,552 97,556 0 0 0 0 0 0 0 97,556 0 0 0 O 97,556 O 0 O 17,380,491 O 5,518,233 O 97,556 0 22,898,724 Operating Impacts FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 General Fund -Operating 100,000 102,500 105,575 108,742 112,005 Operating Impact The operations and maintenance cost of the project is anticipated to be approximately $100,000 per year. Maintenance and repairs will be provided through maintenance agreement executed in December 2018 between the City and Caltrans. CAPITAL IMPROVEMENT FUND • 241 Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Sustainable Transportation Goal: T-1 Policy: T-1.19 Program: T1.19.2 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project will require CEQA and NEPA environmental assessments. 242 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO APITAL IMPROVEMENT FUND Parking Mitigation, March, 2019 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number. Parking District Implementation Description This project will fund the introduction of additional parking permit programs throughout the City. One aspect of this project is the City Council approved Residential Preferential Parking (RPP) ordinance to establish uni- form procedures to implement RPP districts through the process outlined in the Municipal Code 10.50. Justification Implementing parking districts, including RPP, is a parking management strategy that regulates parking where it was previously unregulated. Parking management strategies are critical to maximizing the use of existing parking supply and prioritizing the "right space for the right use" concept. RPP prioritizes parking on residen- tial streets for residents and business who reside within the boundaries of the district. Significant Changes 2021-2025 CIP: Project deferred to FY 2023 and FY 2024 to contribute to cost containment strategies in FY 2021. Title of project changed from Residential Preferential Parking to Parking District Implementation in order to accommodate a broader parking district strategy, and updated to a recurring project in anticipation of implementing future parking districts. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund Total N/A N/A 1 1 227,400 258,400 284,500 299,604 1,069,904 N/A 0 227,400 258,400 284,500 299,604 1,069,904 0 N/A 244 CAPITAL IMPROVEMENT FUND • Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total N/A N/A 1 0 N/A 1 0 1 O 172,800 202,200 226,600 239,967 O 54,600 56,200 57,900 59,637 228,337 O 227,400 258,400 284,500 299,604 1,069,904 841,567 0 0 N/A N/A 0 N/A Operating Impact RPPs and other City parking programs are expected to have operating impacts to maintain the programs. As these costs are quantified, adjustments will be brought forward in the future budget cycles, as neces- sary. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Transportation Section: Motor Vehicle and Bicycle Parking Goal: T-5 Policy: T-5.1 Program: T5.11.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 245 APITAL IMPROVEMENT FUND Quarry Road Multi -Use Path, December 2017 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Quarry Road between El Camino Real and Welch Road Managing Department: Office of Transpo.,., IBRC Reference: Catch-up Initial Project Start: Winter 2016 Initial Project Completion: Spring 2017 Revised Project Start: N/A Revised Project Completion: Fall 2025 Project Number: PL -1 - Quarry Road Improvements and Transit Center Access Description This project provides funding for the planning, design and construction of bicycle and pedestrian improve- ments along Quarry Road between El Camino Real and Welch Road, including, but not limited to, upgraded bicycle lanes and crosswalks, innovative intersection treatments for bicyclists, and improved access to transit stops. Planning, design, and construction of new bicycle and pedestrian paths between the Palo Alto Transit Center bus depot and the intersection of Quarry Road and El Camino Real has been completed. Justification The August 2011 Development Agreement between Stanford Hospitals and Clinics, the Lucille Salter Packard Children's Hospital at Stanford, the Board of Trustees of the Leland Stanford Junior University and the City of Palo Alto obligates the City to design and construct enhancements of various pedestrian and bicycle connec- tions between the Palo Alto Intermodal Transit Center and the Stanford University Medical Center (SUMC) campus, and to provide a connection from the future Everett Avenue area bicycle and pedestrian undercross- ing to the now completed Quarry Road improvements. Stanford provided funds for these projects. New to this project is a transit improvement element. The Comprehensive Plan Update 2030 identified the need for a tran- sit, bicycle, and pedestrian linkage between the Palo Alto Transit Center bus depot and the Quarry Road and El Camino Real intersection to improve bus transit connectivity and service efficiency. Supplemental Information This project is funded by the Stanford University Medical Center Development Agreement via transfer to the Capital Improvement Fund. Design and construction of the temporary bicycle and pedestrian Transit Center pathway was completed in Summer, 2017. The pathway is accented with seating, decorative lighting, and new landscaping. Design and construction was also completed for bicycle and pedestrian improvements along the Quarry Road corridor between El Camino Real and Welch Road. 246 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2022-2026 CIP: Funding for this project was reduced by $3.2 million to align with the original pedestrian and bike path improvement scope of this project, as progress on the transit -way and Everett Avenue por- tions of the project are on hold while working through grade separation and other legal issues. 2021-2025 CIP: Funding for this project spread to FY 2023 due to funding constraints and capital project prioritization. 2020-2024 CIP: Project increased by $1.1 million to account for increased construction costs, and construc- tion moved to FY 2022 to better align the workload with staff availability. 2019-2023 CIP: Changes include planning, design, and construction for a new bicycle, pedestrian, and tran- sitway between El Camino Real and Quarry Road and the Palo Alto Transit Center. The location, project characteristics, and funding source are consistent with the portion of the project already completed. 2018-2022 CIP: The construction of the Quarry Road improvements (signing and striping along Quarry Road) has been delayed due to underground (trenching) electrical work needed to be done by Stanford. The project delay will most likely increase the cost to complete construction due to increasing construction costs. Funding Sources Schedule Funding 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund (159,953) 928,400 134,400 0 220,800 0 0 220,800 195,247 Transfer from Stanford University Medical Ctr Fund 1,442,004 0 0 0 0 1,493,513 0 0 1,493,513 0 2,935,517 Total 1,282,046 928,400 134,400 0 0 1,714,313 0 0 1,714,313 0 3,130,759 Expenc iture Schec ule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 1,021,902 634,400 134,400 0 0 1,714,313 0 1,714,313 0 2,870,615 Design 260,144 294,000 0 0 0 0 0 0 0 0 260,144 Total 1,282,046 928,400 134,400 0 0 1,714,313 0 0 1,714,313 0 3,130,759 Operating Impact Street and landscaping maintenance costs are estimated to increase. As these costs are quantified, adjust- ments will be brought forward in future budgets, as necessary. CAPITAL IMPROVEMENT FUND • CITY FISCAL YEAR 2022 ADOPT D CARTA! BUDGET 247 Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-3 Policy: T-3-10 Program: T3.10.4 Environmental Impact Analysis: May Require Environmental Review Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board 248 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO APITAL IMPROVEMENT FUND Caltrain Crossing at Charleston Road, July 2018 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Summer Revised Project Start: N/A Revised Project Completion: Sum, Project Number. Railroad Grade Separation and Safety Improvements Description This project is a community -based process to advance the railroad grade crossing circulation study and con- text sensitive solutions study envisioned by the City Council. It will also fund the preparation of Project Study Report and environmental analysis that will be required for the City to realize its goals of advancing grade sep- arations. Justification This project is essential to support the City Council work related to the Council rail grade separation priority. It provides engineering support, circulation studies, community engagement efforts, and other subsequent tasks needed to advance the City's goal of grade separating railroad crossings in Palo Alto. Supplemental Information Recent accomplishments include: - Development of conceptual plans for nine (9) alternatives identified for further review for rail grade crossings at Churchill Avenue, Meadow Drive and Charleston Road. - Successful engagement with community through Virtual Town Hall during the pandemic. - Deliberation of alternatives by Expanded Community Advisory Panel and completion of final report. Significant Changes 2021-2025 CIP: Funding of $1.0 million from the Stanford University Medical Center Fund programmed in this project, spread over Fiscal Years 2021 and 2022. $1.0 million of Measure B funding shifted to the Street Mainte- nance Project (PE -86070). 2020-2024 CIP: Three new alternatives, Churchill, Meadow, and Charleston, were added in early 2020. 250 CAPITAL IMPROVEMENT FUND • EH' OFF Le=i LTO IST .i YEAR 70i= ADOPTED C.'PI AL BUDGET Funding Source i Funding Sources Schedule Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund 3,045,762 2,053,827 (1,888,306) 1,338,833 1,422,700 1,020,700 1,089,400 1,854,790 6,726,423 O 7,883,879 Revenue from Other Agencies O 2,500,000 2,500,000 500,000 1,000,000 1,000,000 1,000,000 1,000,000 4,500,000 O 7,000,000 Transfer from Stanford University Medical Ctr Fund O 500,000 500,000 500,000 0 0 0 0 500,000 O 1,000,000 Total 3,045,759 5,053,827 1,111,694 2,338,833 2,422,700 2,020,700 2,089,400 2,854,790 11,726,423 O 15,883,876 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 40,637 4,260,625 344,237 2,313,088 2,422,700 2,020,700 2,089,400 2,854,790 11,700,678 O 12,085,552 Design 3,005,122 793,202 767,457 25,745 0 0 0 0 25,745 O 3,798,324 Total 3,045,759 5,053,827 1,111,694 2,338,833 2,422,700 2,020,700 2,089,400 2,854,790 11,726,423 O 15,883,876 Operating Impact Operating impacts will depend upon the grade separation alternative selected. As these costs are quanti- fied, adjustments will be brought forward in future budgets cycles, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Streets Goal: T-3 Policy: T-3-15 Program: T3.15.1 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project includes the completion of the necessary environmental analysis. CAPITAL IMPROVEMENT FUND • 251 APITAL IMPROVEMENT FUND Fletcher Students Using New Bike Box, April 2018 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Streets serving students, including "Walk and Roll Routes" for PAUSD Schools Managing Department: Office of Transportation IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: PL -00026 Safe Routes To School Description This project provides funding for the City's Safe Routes to Schools program, including school commute plan- ning, education and encouragement activities, and capital improvements along local and collector streets that may be impacted by school commute activities. Typical capital improvements include traffic calming devices, enhanced crosswalks, and improved signage along suggested routes to school. Justification In collaboration with the Palo Alto Unified School District (PAUSD) and Parent Teacher Associations, the City is leading the design and construction of capital improvements for suggested routes to school, helping to reduce risks to students and encouraging more families to use alternatives to driving. The award of a grant from the Santa Clara Valley Transportation Authority (VTA) is for construction that includes enhanced signage, striping and buffers on South Palo Alto bikeways. Supplemental Information The City was awarded a Vehicle Emissions Reductions Based at Schools (VERBS) grant of $0.9 million for the South Palo Alto bikeway projects mentioned above. The local match is $0.2 million. Both amounts are included in the 2022-2026 CIP, and construction is scheduled for Fiscal Year 2023. Significant Changes 2022-2026 CIP: Updated school speed limit signage, traffic calming projects from prior years, and traffic studies will be pursued in FY 2022 for locations in need of traffic calming and other safety countermeasures. 252 CAPITAL IMPROVEMENT FUND • IFFY OF PALO ALTO FOCAL YEAP 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 882,500 33,272 581,451 179,700 725,677 142,100 145,018 1,773,946 0 N/A Revenue from Other Agencies N/A 459,677 0 459,677 459,677 0 0 0 919,354 0 N/A Transfer from Gas Tax Fund N/A 90,000 90,000 100,000 100,000 100,000 100,000 100,000 500,000 0 N/A Total N/A 1,432,177 123,272 1,141,128 739,377 825,677 242,100 245,018 3,193,300 0 N/A Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 601,002 52,825 345,400 704,377 790,677 217,100 219,268 2,276,822 0 N/A Design N/A 831,175 70,447 795,728 35,000 35,000 25,000 25,750 916,478 0 N/A Total N/A 1,432,177 123,272 1,141,128 739,377 825,677 242,100 245,018 3,193,300 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Planning and Transportation Commission Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.4 Program: T6.4.2 Relationship to Comprehensive Plan Potential Board/Commission Review: Secondary Connection Element: Transportation Section: Sustainable Transportation Goal: T-1 Policy: T-1.16 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 253 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Office of Transportation IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: Project Number: PL -0503 Installation of new traffic signal equipment at Embarcadero Road and Middlefield Road, April 2018 Traffic Signal and Intelligent Transportation Systems Description This project provides funding for the design, construction, and upgrades of traffic signals, traffic signal com- munications networks, signal performance/surveillance projects for transportation use, and maintenance of the City's traffic signal central management system. The project includes the replacement of traffic signal con- trollers/cabinets, video detection systems, and other field equipment. Justification Traffic signal upgrades are essential in maintaining traffic safety and improving roadway operations including the reduction of roadway congestion with traffic signal re -timing projects. To accomplish this, there is a need to add new traffic signal equipment at locations throughout the city. This project replaces or adds traffic signal controller inventory in the field with new controllers and expands the current central management system to allow for communications to all signalized intersections. The new controllers enable additional traffic signal timing strategies and improve the operations of the City's traffic signals. Supplemental Information Funding from this project contributes to implementation of detection upgrades, accessible pedestrian buttons, adaptive signal timing, flashing pedestrian beacons, and electronic speed feedback. Significant Changes 2020-2024 CIP: Although anticipated last fiscal year, this project will not include a new signal at Hamilton and Waverly since construction of a new downtown garage at that site is not proceeding at this time. An additional $900,000 from the San Antonio/West Bayshore Transportation Impact Fund has been added in FY 2020 for traffic signal improvements at San Antonio and E. Charleston. 254 CAPITAL IMPROVEMENT FUND • '.-:IT`r' OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 185,110 185,110 285,450 216,950 347,500 451,400 502,292 1,803,592 0 N/A Revenue from Other Agencies N/A 1,000,000 1,000,000 300,000 300,000 300,000 300,000 300,000 1,500,000 0 N/A Transfer from Traffic Impact Fee Fund N/A 400,000 400,000 395,000 395,000 395,000 395,000 395,000 1,975,000 0 N/A Total N/A 1,585,110 1,585,110 980,450 911,950 1,042,500 1,146,400 1,197,292 5,278,592 0 N/A Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 1,523,310 1,523,310 916,750 846,350 974,900 1,076,800 1,125,604 4,940,404 0 N/A Design N/A 61,800 61,800 63,700 65,600 67,600 69,600 71,688 338,188 0 N/A Total N/A 1,585,110 1,585,110 980,450 911,950 1,042,500 1,146,400 1,197,292 5,278,592 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Planning and Transportation Commission Element: Transportation Section: Traffic Delay and Congestion Goal: T-2 Policy: T-2.1 Program: T2.1.1 Relationship to Comprehensive Plan Potential Board/Commission Review: Secondary Connection Element: Transportation Section: Streets Goal: T-3 Policy: T-3-6 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • 255 CAPITAL IMPROVEMENT FUND New Crosswalk at Colorado Ave and Sandra Place, June 2018 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Office of Transportation IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N oject Number Transportation and Parking Improvements Description This project provides funding for the implementation of traffic safety projects including miscellaneous road- way neighborhood traffic calming improvements, local traffic studies, response to 311 requests, and parking improvements. Justification Traffic calming is identified as a high priority in the adopted Transportation element of the Comprehensive Plan. Traffic studies and miscellaneous traffic calming improvements help to improve the quality of life for resi- dents and visitors. Throughout the year, staff receives ongoing improvement requests that would be funded through this CIP. Supplemental Information Address Palo Alto 311 service requests submitted by constituents and Fiscal Year 2022: Install traffic calming measures in Crescent Park for pilot phase. Fiscal Year 2023: Update 2,000 traffic calming policy and develop and adopt a crosswalk policy. Fiscal Year 2024: Evaluate and implement traffic calming measures and enhanced crosswalks utilizing signage and stripping in other residential areas as requested. Fiscal Year 2025: Evaluate and implement traffic calming measures and enhanced crosswalks utilizing signage and stripping in other residential areas as requested. Fiscal Year 2026: Evaluate and implement traffic calming measures and enhanced crosswalks utilizing signage and stripping in other residential areas as requested. 256 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Capital Improvement Fund N/A 574,679 499,679 585,400 536,800 595,200 675,500 709,076 3,101,976 0 N/A Total N/A 574,678 499,678 585,400 536,800 595,200 675,500 709,076 3,101,976 0 N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 438,127 438,127 435,400 461,800 220,200 300,500 322,826 1,740,726 0 N/A Design N/A 136.551 61,551 150,000 75,000 375,000 375,000 386,250 1,361,250 0 N/A Total N/A 574,678 499,678 585,400 536,800 595,200 675,500 709,076 3,101,976 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Secondary Connection Planning and Transportation Commission Element: Transportation Section: Streets Goal: T-4 Policy: T-4.2 Program: T4.2.1 Relationship to Comprehensive Plan Potential Board/Commission Review: Element: Transportation Section: Road Safety Goal: T-6 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 257 CITY OF PALO ALTO CUBBERLEY PROPERTY INFRASTRUCTURE FUND CUBBERLEY PROPERTY INFRASTRUCTURE FUND Overview The Cubberley Property Infrastructure Fund accounts for expenditures related to the maintenance and renovation of the Cubberley Community Center property, which was formerly Cubberley High School from 1955 to 1979. Due to budget constraints resulting from the passage of Proposition 13 and declining enroll- ment, the Palo Alto Unified School District (PAUSD) was forced to close and sell school properties, includ- ing Ellen Fletcher Middle School (formerly Terman Middle School), which the City of Palo Alto acquired, while PAUSD retained ownership of the Cubberley site. In 1989, the City and PAUSD entered into a lease agreement with the City providing annual revenue to PAUSD in exchange for 1) a lease of the 35 -acre Cub- berley site; 2) a Covenant Not to Develop for five other neighborhood school sites; and 3) an agreement that PAUSD provide space for extended day care at each of the eleven remaining elementary school sites. Cubberley Fund Capital Expenditures $3,000,000 $2,000,000 $1,000,000 $0 ♦ I • FY 2018 FY 2020 FY 2022 FY 2024 FY 2026 Actuals Actuals Adopted Projected Projected 260 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • ::ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET T CUBBERLEY PROPERTY INFRASTRUCTURE FUND In 2001, the City relinquished ownership of the Ellen Fletcher (formerly Terman) site in exchange for owner- ship of eight acres of the Cubberley site. After several lease extensions and amendments in the years fol- lowing, a restructured 5 -year lease agreement was finalized in 2014. As part of the 2014 lease agreement, the 1989 Covenant Not to Develop clause, which required the City to transfer $1.86 million to the school district, was eliminated and the funds were dedicated towards repairing, renovating and/or improving the Cubberley site, which is jointly owned by the City and PAUSD. On July 1, 2020 a new 54 -month lease began that reduced the amount of PAUSD building space leased by the City and included reimbursements from PAUSD for maintenance and repairs by the City. The budget for the Cubberley Property Infrastructure Fund is divided into two project categories: Build- ings and Facilities and Parks and Open Space. Additional categories may be established in future years once needs are identified through the Master Plan process. Buildings and Facilities The Buildings and Facilities category accounts for the projects funded to maintain the facilities on the Cub- berley Community Center campus. Facility Inventory City -owned acres 8 PAUSD-owned acres 27 Total square footage of buildings 175,540 (94,402 City -owned) Parking spaces 750 (130 City -owned) Artist studios 22 Dance studios 3 Schools 2 Childcare facilities 2 Recent Accomplishments • Completed Cubberley Building Management System upgrade. • Replaced heat exchanger for K Wing boiler. 2022-2026 Capital Improvement Program For the 2022-2026 Capital Improvement Program (CIP), $5.7 million is budgeted, with $1.5 million allocated in Fiscal Year 2022 for two projects in the Buildings and Facilities category. Recurring Projects • Cubberley Roof Replacements (Fiscal Year 2022: $1.1 million; 5 -Year CIP: $4.9 million) • Cubberley Repairs (Fiscal Year 2022: $0.3 million; 5 -Year CIP: $0.8 million) CUBBERLEY PROPERTY INFRASTRUCTURE FUND • OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 261 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Non -Recurring Projects • There are no non -recurring Building and Facilities projects in the 2022-2026 CIP Parks anc Open Space The Parks and Open Space category accounts for projects that maintain Cubberley outdoor space and facilities improvements. 2022-2026 Capital Improvement Program For the 2022-2026 CIP, $0.3 million is budgeted and allocated in Fiscal Year 2022 for one project in the Parks and Open Space category. Non -Recurring Prca' • Cubberley Field Restrooms (Fiscal Year 2022: $0.3 million; 5 -Year CIP: $0.3 million) Cubberley Property Infrastructure Fund Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopted FY 2023 FY 2024 FY 2025 FY 2026 Total SOURCE OF FUNDS Revenue from Other Agencies CB -16002 Cubberley Roof Replacements 0 O 0 320,000 0 0 785,000 1,105,000 Revenue from Other Agencies Total 0 O 0 320,000 0 0 785,000 1,105,000 Total Sources 0 O 0 320,000 0 785,000 1,105,000 USE OF FUNDS Buildings and Facilities CB -19001 Cubberley Building Management Systems 350,000 350,000 0 0 0 0 0 0 CB -16001 Cubberley Community Center Master Plan 27,133 27,133 0 0 0 0 0 0 CB -17001 Cubberley Repairs 858,522 96,775 343,347 106,800 111,200 110,500 112,000 783,847 CB -16002 Cubberley Roof Replacements 985,455 548,935 1,123,020 912,800 1,030,000 1,002,000 819,000 4,886,820 Buildings and Facilities Total 2,221,110 1,022,843 1,466,367 1,019,600 1,141,200 1,112,500 931,000 5,670,667 Parks and Open Space CB -17002 Cubberley Field Restroom 338,851 20,127 318,724 0 0 0 0 318,724 CB -19000 Cubberley Track and Field Replacement 101,652 913 0 0 0 0 0 0 Parks and Open Space Total 440,503 21,040 318,724 0 0 0 0 318,724 Total Uses 2,661,613 1,043,883 1,785,091 1,019,600 1,141,200 1,112,500 931,000 5,989,391 262 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • Buildings and Facilities CUBBERLEY PROPERTY INFRASTRUCTURE FUND • 263 UBBERLEY PROPERTY INFRASTRUCTURE FUND Cubberley Pavement, 2016 Fund: Cubberley Property Infrastructure Fund Category: Buildings and Facilities Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: CB -17001 Cubberley Repairs Description This project provides funding to make repairs and minor improvements at the Cubberley Community Center. Work completed under this project may include items such as painting, sidewalk repairs, breezeway pavement resurfacing, landscaping improvements, minor equipment replacement, and improvements to interior finishes. Justification This project allows minor improvements to occur that will address safety concerns, functionality of building systems, and aesthetics. Supplemental Information Repairs in various parts of the facility are scheduled annually. Funding is programmed for exterior mainte- nance, repairs to concrete and asphalt, tree removals, and interior maintenance and repairs including heating and ventilation, radiant floor heating, lighting, and painting. Significant Changes 2022-2026 CIP: Pavilion ceiling tile replacement, Theater lobby carpet replacement, and Wing M hallway floor rehabilitation remain major projects. 2021-2025 CIP: All projects pushed out one year due to staffing constraints. 2020-2024 CIP: Major projects for FY 2020 will include Pavilion ceiling tile replacement, Theater lobby carpet replacement, and Wing M hallway flooring and carpet replacement. 2019-2023 CIP: This project has shifted from non -recurring to recurring to address repairs needed annually throughout the property. Funding will continue to be allocated on an annual basis until completion of the Cub- berley Master Plan. 264 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • 1TY OF PALO ALTO FISCAL YEAR 2072 ADOPTED CAPITAL BUDGET UBBERLEY PROPERTY INFRASTRUCTURE FUND 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Cubberley Property Infrastructure Fund N/A 858,522 96,775 343,347 106,800 111,200 110,500 112,000 783,847 N/A Total N/A 858,522 96,775 343,347 106,800 111,200 110,500 112,000 783,847 Expenditure Schedule 0 N/A Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 858,522 96,775 343,347 106,800 111,200 110,500 112,000 783,847 0 N/A Total N/A 858,522 96,775 343,347 106,800 111,200 110,500 112,000 783,847 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • 265 UBBERLEY PROPERTY INFRASTRUCTURE FUND Cubberley Wing P, January 2015 Fund: Cubberley Property Infrastructure Fund Category: Buildings and Facilities Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: CB -16002 Cubberley Roof Replacements Description This project provides funding for the replacement or restoration of failing roofs at the Cubberley Community Center. The Palo Alto Unified School District (PAUSD) reimburses the City for work completed on PAUSD owned buildings. Justification Most of the existing mineral cap roofs at Cubberley have exceeded their useful lives and are in poor condition. Rehabilitation is needed to prevent significant problems that may cause structural damage to buildings. In some cases, a more cost-effective roof restoration process is planned while in other cases a full replacement is necessary. A fluid, reinforced waterproofing system can be applied over the existing roof that also meets cur- rent cool roofing codes to optimize energy efficiency. Supplemental Information Facilities scheduled for re -roofing with a fluid applied system or for major repairs are: Fiscal Year 2022: Cubberley Wing H (from FY 2021) and Cubberley Wing F/FH (added back from FY20) Fiscal Year 2023: Cubberley Pavilion Flat Section and Wing I (added) Fiscal Year 2024: Cubberley Wings D (From FY 2021), C (added), and E (added) Fiscal Year 2025: Cubberley Wings T1 and T2 (both from FY 2023), Wings U (from FY 2024) and V (added) Fiscal Year 2026: Cubberley Wing A (from FY 2025) and B (added) Significant Changes 2022-2026 CIP: Changes to scheduled roof replacement work noted below. Additional work results in an increased need in funding of approximately $2.7 million in this project over the 5 -year CIP compared to the FY 266 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • I OH FI DOH I ED jt Oi 2021-2025 CIP. Approximately $1.1 million will be reimbursed by PAUSD. Funding for Cubberley Wing F/FH also extended to FY 2022 due to shortage of staff; this was originally slated for FY 2020. 2021-2025 CIP: Cubberley Wings H and D were moved to FY 2021 while Wings Ti and T2 were moved to FY 2023. Wing A was added for FY 2025. 2020-2024 CIP: Cubberley Wings F and FH were postponed to FY 2020 from FY 2019 to prioritize Wings J and K from FY 2021 to FY 2019. 2016-2020 CIP: Project established in the Cubberley Property Infrastructure Fund. Funding was allocated in prior years for roofing replacements at Cubberley Community Center in the Capital Improvement Fund. Funding is now recommended in the Cubberley Property Infrastructure Fund for this purpose, consistent with the revised lease agreement with the Palo Alto Unified School District, approved by the City Council in 2014. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Cubberley Property Infrastructure Fund N/A 985,456 548,936 1,123,020 592,800 1,030,000 1,002,000 34,000 3,781,820 O N/A Revenue from Other Agencies N/A 0 0 0 320,000 0 0 785,000 1,105,000 O N/A Total N/A 985,455 548,935 1,123,020 912,800 1,030,000 1,002,000 819,000 4,886,820 O N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 985,455 548,935 1,123,020 912,800 1,030,000 1,002,000 819,000 4,886,820 O N/A Total N/A 985,455 548,935 1,123,020 912,800 1,030,000 1,002,000 819,000 4,886,820 O N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Historic Resources Board Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • 267 CITY OF PALO ALTO Parks and Open Space CUBBERLEY PROPERTY INFRASTRUCTURE FUND • 269 UBBERLEY PROPERTY INFRASTRUCTURE FUND Fund: Cubberley Property Infrastructure Fund Category: Parks and Open Space Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Summer 2016 Initial Project Completion: Summer 2018 Revised Project Start: Fall 2019 Revised Project Completion: Winter 2022 Project Number: CB -17002 Cubberley Fields, February 2016 Cubberley Field Restroom Description This project provides the installation of a prefabricated restroom at the Cubberley Community Center Fields. Justification This project will provide a restroom facility for the Cubberley Community Center Fields to accommodate inten- sive sports league and recreational usage. The facility consists of soccer and softball fields as well as tennis courts and a running track. It is the City's largest field complex without a restroom. Significant Changes 2022-2026 CIP: This project was delayed from being completed in FY 2021 to FY 2022 due to staffing con- straints. 2021-2025 CIP: This project was delayed from being completed in FY 2020 to FY 2021 due to staffing con- straints. 2020-2024 CIP: This project was delayed from being completed in FY 2019 to FY 2020 due to staffing con- straints and issues purchasing the prefabricated restroom. 2019-2023 CIP: Funding has been increased by $150,000 due to the placement, associated utility connections, and updated cost estimates. 2017-2021 CIP: Project established. 270 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • Funding Sources Schedule 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Cubberley Property Infrastructure Fund 116,521 338,851 20,127 318,724 0 0 0 0 318,724 O 455,372 Total 116,516 338,851 20,127 318,724 O 0 0 0 318,724 O 455,367 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 13,589 335,900 17,176 318,724 0 0 0 0 318,724 O 349,489 Design 102,927 2,951 2,951 0 0 0 0 0 0 O 105,878 Total 116,516 338,851 20,127 318,724 O 0 0 0 318,724 O 455,367 Operating Impacts FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Cubberley Property Infrastructure Fund 16,444 16,937 17,445 17,968 18,507 Operating Impact This project is anticipated to impact operating expenses in the future. Custodial and maintenance costs are estimated to be $16,444 in FY 2022 and increase by three percent annually thereafter. These costs will be included as part of the City's custodial contract. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • 271 CITY OF PALO ALTO ENTERPRISE FUND PROJECTS mgm c� CITY OF PALO ALTO AIRPORT FUND AIRPORT FUND Overview The Airport Fund Capital Improvement Program (CIP) accounts for activities related to the construction and replacement of infrastructure necessary to operate and maintain the airport. The Palo Alto Airport (PAO) is a federally obligated airport, which receives federal funds for airport capital improvement projects based on Federal Aviation Administration (FAA) established grant assurances that airport operators must adhere to in order to receive funds. For detailed information on the maintenance and operations of the air- port, please refer to the Airport Fund section in the Operating Budget. The 2022-2026 CIP includes projects totaling $8.0 million with Fiscal Year 2022 projects totaling $1.4 million. The FAA provides grants to public agencies for the planning and development of public -use airports and started reimbursing up to 100 percent of the non -salary cost of eligible projects. Prior to Fiscal Year 2021, FAA reimbursements were up to 90 percent for eligible projects. Staff intends to continue applying for FAA grants for eligible capital improvement projects to ensure a safe and well -maintained air- port. Staff will also apply for state grant -matching opportunities when available. The budget for the Airport Fund CIP is divided into two categories: Airport Apron, Runways, and Taxiways and Airport Facilities. Airport Fund Capital Expenditures $18,000,000 -; ♦1 ♦ 1 ♦ 1 $15,000,000 ♦ 1 ♦ 1 ♦ 1 ♦ 1 $12,000,000 ♦ 1 II ♦ 1 1 $9,000,000 1 1 1 $6,000,000 1 1 1 1 � $3,000,000 1 1 •• • $ 0 I I I FY 2018 FY 2020 FY 2022 FY 2024 FY 2026 Actuals Actuals Adopted Projected Projected 276 AIRPORT FUND • _ IJY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Airport A aron, Runways, anc Taxiways AIRPORT FUND The Airport Apron, Runways, and Taxiways category accounts for the design and construction of improve- ments and enhancements, which include pavement, lighting, drainage, and perimeter fencing. The Palo Alto Airport includes one runway of approximately 2,400 feet in length, one parallel taxiway of the same length, and four connector taxiways for entering and exiting the runway. In Fiscal Year 2015, staff con- ducted a survey to determine the pavement condition index (PCI) values for all airfield pavement. PCI val- ues are rated as follows: 80+ = very good or excellent, 70-79 = good, 60-69 = fair, 50-59 = at risk, 25-49 = poor, 0-24 = failed. Based on visual inspection, the average apron PCI value was 36, indicating the need for full pavement reconstruction. The apron score of 36 is anticipated to improve when the next PCI evaluation is conducted with the completion of the Airport Apron Reconstruction (AP -16000) project in Fiscal Year 2022. The average PCI target range anticipated is a score between 75-80. Infrastructure Inventory - Summary of Air port Taxiways CLASSIFICATION QUANTITY DESCRIPTION Apron or Ramp 468 Tie -down spots Runway 1 2443 x 70 feet Taxiway 5 4 connector taxiways, 1 parallel taxiway Recent Accomplishments Started construction and completed the first half of Phase I I I of the Airport Apron Reconstruction Project (AP -16000) utilizing an FAA grant reimbursement awarded for 100 percent of the eligible project costs. This is the final phase of the project. 2022-2026 Capital Improvement Program Recurring Projects There are no recurring projects scheduled at this time. Non -Recurring Projects There are three non -recurring projects scheduled in the 2022-2026 CIP: Airfield Electrical Improvements (5 -year CIP: $5.3 million) Airport Apron Reconstruction (Fiscal Year 2022: $0.5 million; 5 -year CIP: $0.5 million) Runway and Taxiway Reconstruction and Drainage Improvements (5 -year CIP: $0.7 million) The FAA prioritized the Apron Reconstruction project to be completed before all other airport projects, deferring the Airfield Electrical Improvements project to Fiscal Year 2024 and the Runway and Taxiway Reconstruction and Drainage Improvements project to Fiscal Year 2026. In 2015, the FAA requested a Pavement Maintenance Management Plan (PMMP) to document conditions and prioritize future airport pavement projects. The completed PMMP showed all areas in disrepair, with the apron being most critical. AIRPORT FUND • %1= PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 277 AIRPORT FUND In total, the Apron Reconstruction project will reconstruct 38 acres of pavement, and the final phase of construction costs and associated grant reimbursements for this multi -phased project is scheduled to be completed in Fiscal Year 2022. The Airport will proceed with the Airfield Electrical Improvement and Runway and Taxiway Reconstruction and Drainage Improvements projects provided the Airport receives FAA funding in subsequent fiscal years. These projects will upgrade the taxiway and runway lighting to new FAA standards and include LED lights to reduce electrical usage as well as complete lower priority repairs and drainage improvements not included in the Apron Reconstruction. Airport Facilities The Airport Facilities category accounts for buildings, security systems, parking lot and all other infrastruc- ture improvements. Prior to April 2017, Fixed Base Operators (FBO) leased spaces at the Airport and were responsible for the maintenance of their structures, with the exception of the terminal. In April 2017, the FBO leases expired and the City became responsible for the maintenance of these structures. Interim lease agreements between the City and existing businesses were executed with the understanding that agreements will be renegotiated based on the completion of the Airport Layout Plan project (AP - 21000). The Airport anticipates FAA grant funding for AP -21000 in Fiscal Year 2022. A new Airport Temporary Office Building project (AP -22001) will install and furnish modular buildings donated to the Airport by the Palo Alto Unified School District (PAUSD) to provide office space for airport staff as well as terminal space for the public. Infrastructure Inventory - Summary of Airport Facilities CLASSIFICATION QUANTITY 1 DESCRIPTION Buildings 2 Offices Hangars 12 Medium Conventional Box Hangar Hangars 2 Large Conventional Box Hangar Hangars 45 Small Nested T -Hangar Hangars 3 Large Conventional Multi -Aircraft Hangar Trailers 2 Airport Terminal Building and Offices 2022-2026 Capital Improvement Program Irtecurrnng Projects There are no recurring projects scheduled at this time. Non -Recurring Projects There are three non -recurring projects during the 2022-2026 CIP: Airport Layout Plan (Fiscal Year 2022: $0.7 million; 5 -Year CIP: $0.7 million) Airport Temporary Office Buildings (Fiscal Year 2022: $0.1 million; 5 -year CIP: $0.2 million) 278 AIRPORT FUND • :I T Y OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET • Automated Weather Observation System (AWOS) (Fiscal Year 2022: $0.1 million; 5 -Year CIP: $0.6 million) The Airport Layout Plan is required by the FAA to ensure grant eligibility and will include an evaluation of the business and sustainability needs at the Airport to assess existing facilities and planned development, air traffic activity, noise contours, environmental documentation, sea -level rise adaptation, and 20 -year demand forecasts. The Airport Temporary Office Buildings project will install and refurbish existing modular buildings donated by the PAUSD and already on -site at the Airport. The site preparation, and a majority of utilities, are included in the Phase I l l Airport Apron Reconstruction project. Funding in this project will finalize installation of the buildings and the Furniture, Fixtures, & Equipment (FF&E) needed to provide adequate office space for airport staff as well as terminal space for the public. The AWOS will provide accurate airport specific weather advisory to pilots 24 hours a day. Currently, air- port weather is only provided by the Air Traffic Control Tower during operating hours. Airport Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopted FY 2023 FY 2024 FY 2025 FY 2026 Total SOURCE OF FUNDS Revenue from Other Agencies AP -16000 Airport Apron Reconstruction 331,605 331,605 0 0 0 0 0 Revenue from Other Agencies Total 331,605 331,605 0 0 0 0 0 0 Revenue from the Federal Government AP -19001 Airfield Electrical Improvements 0 0 0 0 433,350 3,997,800 0 4,431,150 AP -16000 Airport Apron Reconstruction 19,392,962 14,815,473 0 0 0 0 0 0 AP -21000 Airport Layout Plan 0 0 544,500 0 0 0 0 544,500 AP -19000 Automated Weather Observation System (AWOS) 0 0 79,200 311,850 0 0 0 391,050 AP -22000 Runway and Taxiway Reconstruction and 0 0 0 0 0 0 420,300 420,300 Drainage Improvements Revenue from the Federal Government Total 19,392,962 14,815,473 623,700 311,850 433,350 3,997,800 420,300 5,787,000 Total Sources 19,724,567 15,147,078 623,700 311,850 433,350 3,997,800 420,300 5,787,000 USE OF FUNDS Airport Apron, Runways, and Taxiways AP -19001 Airfield Electrical Improvements 0 0 0 0 640,500 4,626,000 0 5,266,500 AP -16000 Airport Apron Reconstruction 18,208,979 17,767,039 492,740 0 0 0 0 492,740 AP -22000 Runway and Taxiway Reconstruction and 0 0 0 0 0 0 653,100 653,100 Drainage Improvements Airport Apron, Runways, and Taxiways Total 18,208,979 17,767,039 492,740 0 640,500 4,626,000 653,100 6,412,340 Airport Facilities AP -20000 Airport Facilities Electrical Improvements 146,467 70,672 75,795 0 0 0 0 75,795 AIRPORT FUND • 279 AIRPORT FUND Airport (Continued) Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopted FY 2023 FY 2024 FY 2025 FY 2026 Total AP -21000 Airport Layout Plan 0 O 711,500 30,000 0 0 O 741,500 AP -22001 Airport Temporary Office Buildings 0 O 60,000 121,000 0 0 O 181,000 AP -19000 Automated Weather Observation System (AWOS) 0 O 98,200 489,500 20,000 0 0 607,700 Airport Facilities Total 146,467 70,672 945,495 640,500 20,000 0 0 1,605,995 Total Uses 18,355,446 17,837,711 1,438,235 640,500 660,500 4,626,000 653,100 8,018,335 280 AIRPORT FUND • Airport Apron, Runways, and Taxiways AIRPORT FUND • Airfield Electrical, July 2017 Fund: Airport Enterprise Fund Category: Airport Apron, Runways, and Taxiways Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Fall 2019 Initial Project Completion: Summer 2020 Revised Project Start: Fall 2023 Revised Project Completion: Spring 2025 Project Number: AP -19001 Airfield Electrical Improvements Description This project provides funding for electrical and lighting improvements to the airfield. Justification The last known airfield electrical improvements were performed in 1993. Results of the electrical assessment conducted as part of the Airport Apron Reconstruction project will inform the necessary above ground electri- cal infrastructure needs including lighting, signage, and possible vault modifications. Supplemental Information The design and construction of underground infrastructure being utilized will be completed in the Airport Apron Reconstruction project. LED lighting may be installed for greater efficiency and to comply with City sustainability goals. Significant Changes 2021-2025 CIP: The FAA deferred grant funding for this project from FY 2023 to FY 2024. Funding was increased due to project design cost estimates. 2020-2024 CIP: This project was changed from four phases to three phases and moved up from FY 2024 to FY 2023, in conjunction with the Airport Apron Reconstruction project (AP -16000). The project was increased to anticipate extra costs that are likely to result from the Airport Layout Plan in order to meet FAA design stan- dards such as costs for the emergency generator, vault building, runway end identifier lights (REIL), precision approach path indicator (PAPI) units, and windcone installation. 2019-2023 CIP: The FAA deferred grant funding for this project from FY 2019 to FY 2024 to complete the Air- port Apron Reconstruction project (AP -16000). 282 AIRPORT FUND • T Y OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Total Beyond 5 Year CIP Total Airport Fund Revenue from the Federal Government Total 0 0 0 0 0 0 0 0 0 0 O 207,150 628,200 O 433,350 3,997,800 0 0 0 640,500 4,626,000 O 835,350 O 4,431,150 O 5,266,500 O 835,350 O 4,431,150 O 5,266,500 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year OP Total Construction Design Total 0 0 0 0 0 0 0 0 0 0 0 O 0 4,626,000 O 640,500 0 O 640,500 4,626,000 O 4,626,000 O 640,500 O 5,266,500 O 4,626,000 O 640,500 O 5,266,500 Operating Impact This project is anticipated to have operating expenses related to pavement maintenance. As these costs are quantified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Airport Goal: L-10 Policy: L-10.1 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project may be exempt from CEQA under Section 15301. AIRPORT FUND • 283 Fund: Airport Enterprise Fund Category: Airport Apron, Runways, and Taxiways Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Summer 2015 Initial Project Completion: Spring 2020 Revised Project Start: N/A Revised Project Completion: Summer 2022 Project Number: AP -16000 Airport Apron, March 2019 Airport Apron Reconstruction Description This project provides funding for the design and reconstruction of the Palo Alto Airport apron in multiple phases within the existing footprint. Justification The pavement surfaces at the airport are failing and uneven and the need to reconstruct the aircraft parking apron is critical to airport safety. The City conducted a Pavement Management Study in Fiscal Year 2015 to determine the pavement condition index (PCI) and to assist in prioritization of pavement improvement proj- ects. The average apron PCI value from the study was 36, which indicated a need for full pavement reconstruc- tion. Supplemental Information This project is being implemented in multiple phases. Design commenced in FY 2016 and was completed in FY 2017. Construction began in FY 2018 and is expected to be complete in FY 2022. Construction of Phase I was completed in June 2018 and Phase II was completed in June 2020. FAA grants funded 90 percent of design and construction costs for Phases I and II. Construction of Phase I I I is anticipated to begin in Fall 2020 and will receive 100 percent funding from the FAA for eligible project costs. Additionally, the FAA will use the average apron PCI information to prioritize the Palo Alto Airport against other airport applicants. Due to the condition of the airport infrastructure, staff anticipates the Palo Alto Air- port will rank high in eligibility for grant funding of this project. 284 AIRPORT FUND • _ ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET AIRPORT FUND Significant Changes 2021-2025 CIP: Additional funding was added for construction to offset inflation of material prices and scope changes to meet new FAA subgrade treatment standards. The FAA is funding 100 percent of eligible project costs to complete Phase I I I. 2020-2024 CIP: Funding for the Airport Apron Reconstruction project was scheduled in FY 2019 for Phase I I I in FY 2020 and Phase IV in FY 2021. Now, both phases of the project have been combined into Phase Ill, with the final year of construction in FY 2021. 2019-2023 CIP: The apron reconstruction costs substantially increased from the previous estimate of $18.0 million to $39.3 million. Budget estimates for the project increased to include all remaining phases of the project as well as reconstruction design changes, solar infrastructure, and construction escalation costs identified while constructing Phase I. 2018-2022 CIP: Due to the findings of a geotechnical study, the subgrade requires more stabilization. The FAA recognizing the safety implications, has agreed to accelerate funding to expedite pavement correc- tions. Funding of $17.3 million added to the project to account for the multiple phases of this project over the 5 -year CIP. 2017-2021 CIP: Additional funding of $715,845 in FY 2017 to complete Phase I. 2016-2020 CIP: Project established. Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Airport Fund 644,795 (1,515,586) 2,619,963 492,740 O 0 0 0 492,740 O 3,757,498 Revenue from Other Agencies 0 331,605 331,605 O 0 0 0 0 0 331,605 Revenue from the Federal 23,091,644 19,392,962 14,815,473 Government O 0 0 0 0 0 0 37,907,117 Total 23,736,433 18,208,979 17,767,039 492,740 O 0 Expenditure Schec ule 0 492,740 O 41,996,212 Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 21,941,585 18,206,953 17,765,013 492,740 O 0 0 0 492,740 O 40,199,338 Design 1,794,848 2,026 2,026 O 0 0 0 0 0 O 1,796,874 Total 23,736,433 18,208,979 17,767,039 492,740 0 0 0 0 492,740 0 41,996,212 Operating Impact This project will have operating expenses related to pavement maintenance for asphalt slurry seal esti- mated every five years. As these costs are quantified, adjustments will be brought forward in future bud- gets, as necessary. AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 285 Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Airport Goal: L-10 Policy: L-10.1 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project may be exempt from CEQA under Section 15301. 286 AIRPORT FUND • CITY OF PALO ALTO AIRPORT FUND Runway and Taxiway, July 2017 Fund: Airport Enterprise Fund Category: Airport Apron, Runways, and Taxiways Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Summer 2014 Initial Project Completion: Summer 201 Revised Project Start: Summer 2025 Revised Project Completion: Summer 202 Project Number: AP -22000 Runway anc Taxiway Reconstruction and Drainace Improvements Description This project will provide funding for the design and implementation of runway and taxiway reconstruction and drainage improvements for the Palo Alto Airport. Justification In 2015, the Airport Pavement Management Plan identified integrity deficiencies beyond the immediate safety concerns addressed in the Airport Apron Reconstruction project (AP -16000). This project will address the lower priority repairs and drainage improvements after the Airport Apron Reconstruction project is completed in Fall 2022. Significant Changes 2021-2025 CIP: The FAA is deferring grant funding for this project from FY 2024 to FY 2026. 2020-2024 CIP: This CIP is pending FAA grant funding in FY 2024. 2019-2023 CIP: The FAA is deferring grant funding for this project from FY 2022 to FY 2024 to complete the Airport Apron Reconstruction project (AP -16000). Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Airport Fund O 0 0 0 0 0 232,800 232,800 416,750 649,550 Revenue from the Federal Government O 0 0 0 0 0 0 420,300 420,300 3,755,750 4,176,050 Total O 0 0 0 0 0 0 653,100 653,100 4,172,500 4,825,600 288 AIRPORT FUND • Expenditure Schedule Project Phase Prior Years 5 Year FY 2021 FY 2021 CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 0 0 0 0 0 0 0 0 0 3,606,000 3,606,000 Design 0 0 0 0 0 0 0 653,100 653,100 566,500 1,219,600 Total 0 0 0 0 0 0 0 653,100 653,100 4,172,500 4,825,600 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Airport Goal: L-10 Policy: L-10.1 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project may be exempt from CEQA under Section 15301. AIRPORT FUND • 289 CITY OF PALO ALTO Airport Facilities AIRPORT FUND • 291 0 1901 Embarcadero Road, March 2019 Fund: Airport Enterprise Fund Category: Airport Facilities Project Location: 1901 Embarcadero Road Managing Department: Public Works Initial Project Start: Summer 2020 Initial Project Completion: Winter 2020 Revised Project Start: N/A Revised Project Completion: Summer 2022 Project Number: AP -20000 Airport Facilities Electrical Improvements Description This project provides funding for upgrades to the electrical panels for the Palo Alto Airport office rental spaces. Justification This project addresses outdated, overloaded, and unsafe electrical equipment located at the 1901 Embar- cadero Road complex. Supplemental Information The utility transformer needs to be replaced as it is currently undersized and overloaded. The circuit feeding the 1901 Embarcadero Road complex is currently 200 amps and feeds three 200 -amp subpanels and one 100 - amp subpanel, creating an overloaded and unsafe condition. The subpanels in this circuit are of the age where replacement breakers are not available. The utility transformer currently feeding the existing 800 -amp switch - gear is 75KVA. A sixty-day load metering was performed and readings registered over 100 KVA. The existing electrical distribution equipment is undersized for the existing demands. This project will provide the proper electrical sizing improvements to meet electrical standards. Significant Changes 2021-2025 CIP: Solicitation will be issued in May 2020. 292 AIRPORT FUND • _ITY OF PALO ALTO FISCAL YEAP 2022 ADOPTED CAPITAL BUDGET I Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Airport Fund Total 28,533 146,467 28,533 146,467 70,672 75,795 70,672 75,795 0 0 0 0 0 0 O 75,795 O 175,000 O 75,795 O 175,000 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total 28,533 146,467 28,533 146,467 70,672 75,795 70,672 75,795 0 0 0 O 75,795 0 0 0 O 75,795 O 175,000 O 175,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Airport Goal: L-10 Policy: L-10.1 Program: L10.1.3 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. AIRPORT FUND • 293 AIRPORT FUND Airport Layout, March 2019 Airport Layout Plan Fund: Airport Enterprise Fund Category: Airport Facilities Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Fall 2021 Initial Project Completion: Summer 2022 Revised Project Start: Summer 2021 Revised Project Completion: Spring 2022 Project Number: AP -21000 Description This project provides funding for an update to the Airport Layout Plan (ALP), including a narrative report and environmental study. Justification The ALP serves as a critical planning tool that depicts both existing facilities and planned development for an airport and is required by the FAA to ensure eligibility for the highest level of grant funding available for con- struction of safety and infrastructure improvements. A key objective of airport planning is to assure the effec- tive use of airport resources to satisfy aviation demand in a financially feasible manner. Additionally, the plan will include air traffic activity, noise contours, environmental documentation, and 20 -year demand forecasts. Significant Changes 2021-2025 CIP: Funding increased due to revised engineer estimate. This project is dependent on FAA funding for FY 2022. 2020-2024 CIP: Grant funding from the FAA was moved from FY 2023 to FY 2021. The anticipated increases in cost includes additional scope to complete a required airspace study identified by the FAA. 2019-2023 CIP: The FAA is deferring grant funding for this project from FY 2021 to FY 2023 to complete the Airport Apron Reconstruction project (AP -16000). 294 AIRPORT FUND • _ ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Airport Fund 0 0 O 167,000 30,000 0 0 O 197,000 O 197,000 Revenue from the Federal Government 0 0 O 544,500 0 0 0 O 544,500 O 544,500 Total 0 0 O 711,500 30,000 0 0 O 741,500 O 741,500 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Design 0 0 O 711,500 30,000 0 O 741,500 O 741,500 Total 0 0 O 711,500 30,000 0 0 O 741,500 O 741,500 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Airport Goal: L-10 Policy: L-10.1 Program: L10.1.2 Environmental Impact Analysis: Requires Environmental Review Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board AIRPORT FUND • 295 Fund: Airport Enterprise Fund Category: Airport Facilities Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Summer 2021 Initial Project Completion: Winter 2022 Revised Project Start: N/A Revised Project Completion: N/A Project Number: AP -22001 Modular office buildings at the Palo Alto Airport Airport Temporary Office Buildings Description This project will provide funding for the installation and Furniture, Fixtures, & Equipment (FF&E) of existing temporary modular buildings at the airport to provide adequate office space for airport staff as well as termi- nal space for the public. Justification The current terminal at the airport does not provide adequate space for staff or the flying public. The airport has also experienced an increase in chartered flights that are not expected to wane. The Civil Air Patrol, Cali- fornia Disaster Airlift Relief Team, and Palo Alto Pilots Association will also use this space for their meetings. Additionally, these modular buildings would also provide additional office space for airport staff. This project would install and refurbish existing modular buildings already on -site at the airport. The site prepa- ration, and a majority of utilities, are included in the Phase I I I Airport Apron Reconstruction project (AP -16000) that will be completed Summer 2021. The funding in Fiscal Year 2022 will be used to place one of these buildings at the terminal to be used by staff and Airport visitors. The funding in Fiscal Year 2023 will be used to place the other two buildings to provide space for non-profit organizations that provide services at the Airport. Supplemental Information The Airport will start the Sustainable Airport Comprehensive Plan in Fiscal Year 2022. This plan will guide the Airport's development over the next 20 years and will address permanent airport terminal needs to meet cur- rent and anticipated future demands of the Palo Alto Airport. Significant Changes 2022-2026 CIP: Project established during FY 2022. 296 AIRPORT FUND • IHTY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Airport Fund Total 0 0 0 0 O 60,000 121,000 O 60,000 121,000 0 0 0 0 O 181,000 O 181,000 O 181,000 O 181,000 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total 0 0 0 0 O 60,000 O 60,000 121,000 121,000 0 0 0 0 O 181,000 O 181,000 O 181,000 O 181,000 Operating Impact This project will have ongoing operating expenses related to the foundation and installation of the modular buildings. As these costs are quantified, adjustments will be brought forward in future budgets as neces- sary. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Land Use and Community Design Section: Airport Goal: L-10 Policy: L-10.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under section 15301. AIRPORT FUND • 297 AIRPORT FUND Fund: Airport Enterprise Fund Category: Airport Facilities Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Fall 2019 Initial Project Completion: Summer 202 Revised Project Start: Summer 2022 Revised Project Completion: Summer 202 Project Number: AP -19000 Automated Weather Observation System, July 2017 Automated Weather Observation System (AWOS) Description This project provides funding for a new weather information system to be installed at the Palo Alto Airport. Justification The FAA tower is staffed from 7:00am to 9:00pm and uses ceilometers, wind indicators, altimeters, and known distances to communicate weather and visibility to users. The new Automated Weather Observation System (AWOS) will provide users more information about weather conditions, feed all weather services, and give present weather 24 hours a day, 7 days a week. Providing users with accurate and up-to-date weather informa- tion is essential to the safe and economic operation of the airport. Significant Changes 2021-2025 CIP: Project funding was split between two phases. Phase I for design and Phase II for construction. 2020-2024 CIP: This project was moved from FY 2024 to FY 2022 by the FAA so that grant funding for 90 per- cent of the project cost will most likely be available. Design will begin in FY 2022 and construction will begin in FY 2023. 2019-2023 CIP: The FAA is deferring grant funding for this project from FY 2019 to FY 2024 to complete the Airport Apron Reconstruction project (AP -16000). Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Airport Fund 0 0 0 19,000 177,650 20,000 0 0 216,650 0 216,650 298 AIRPORT FUND • Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Revenue from the Federal Government 0 0 0 79,200 311,850 0 0 O 391,050 O 391,050 Total 0 0 0 98,200 489,500 20,000 0 O 607,700 O 607,700 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 0 0 0 0 489,500 20,000 0 O 509,500 O 509,500 Design 0 0 0 98,200 0 0 0 O 98,200 O 98,200 Total 0 0 0 98,200 489,500 20,000 0 0 607,700 O 607,700 Operating Impact This project is anticipated to have annual operating expenses related to maintenance and certification after project completion. As these costs are quantified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Airport Goal: L-10 Policy: L-10.1 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project may require environmental review. AIRPORT FUND • 299 CITY OF PALO ALTO ELECTRIC FUND ELECTRIC FUND Overview The City of Palo Alto offers a full array of utility services to its citizens and businesses. The municipal elec- tric power system began operation in 1900 and continues to provide safe, reliable, and cost effective elec- tric service to residents and customers of Palo Alto. For the 2022-2026 Capital Improvement Program (CIP), approximately $99.7 million is projected, with $31.7 million budgeted in Fiscal Year 2022. Overall, a total of 35 projects are planned over the 5 -year CIP. Electric Fund Capital Expenditures $32,000,000 T $24,000,000 $16,000,000 $8,000,000 $0 ♦ • FY 2018 FY 2020 FY 2022 FY 2024 FY 2026 Actuals Actuals Adopted Projected Projected 302 ELECTRIC FUND • -I T Y OF PALO ALTO FISCAL YEAR 022 ADOPTED CAPITAL BUDGET ELECTRIC FUND Major projects funded in the 2022-2026 CIP include Foothills Rebuild Fire Mitigation ($3.9 million), Smart Grid Technology Installation ($17.0 million), Electric Customer Connections ($13.5 million), 115 kV Electric Intertie ($6.7 million), Wood Pole Replacement ($7.7 million), various 4/12kV Conversion projects ($6.2 million), Electric System Improvements ($12.6 million), Underground System Rebuild projects ($8.4 million), and Substation Improvement projects ($17.7 million). The budget for the Electric Fund CIP is cate- gorized into three types of projects: Customer Connections, System Improvements, and Undergrounding Projects. Infrastructure Inventory Miles of 60kV sub transmission lines 19 miles Substations (w/300 MVA total capacity) 9 Traffic Signals (intersections) maintained 101 Streetlights maintained 7,033 Overhead Primary Distribution 116 miles Underground Primary Distribution 195 miles Overhead Secondary Distribution 93 miles Underground Secondary Distribution 78 miles Customer Connections As customers' electric power needs continually change due to equipment additions, new construction, building expansions, building remodels, teardowns and rebuilds, and new building occupancy types, the electric system must evolve to meet these needs. The Electric Customer Connections Project, which is the only project within this category ($2.7 million in Fiscal Year 2022, $13.5 million over the 2022-2026 CIP). Projects can range from new buildings associated with the Veterans Administration Hospital to residential electric panel upgrades. These projects allow for the completion of work required to meet the needs of customers who have applied for new or upgraded electric service, need temporary power for construction, or require other services. The Electric Fund pays for a portion of these projects, while remaining costs are supported by reimbursements from customers for project work performed by the City. Electric Engineering has received 16 applications for small cell attachments to Electric utility streetlight and wood poles. The Electric Utility has about 6,500 wood poles and 6,500 streetlight poles citywide, which are of interest to mobile phone companies. This trend of small cell applications is anticipated to rapidly increase in the next few years, which would increase both the workload and associated revenue in the Elec- tric Customer Connections project. Recent Accomplishments In Fiscal Year 2020, the Utilities Electric Division completed over 544 customer service projects with a total cost of $2.4 million and revenue of $1.7 million. Many projects are in progress with no major completions to report yet. ELECTRIC FUND • 303 2022-2026 Capital Improvement Program Recurring Projects Electric Customer Connections is a recurring project comprised of individual customer projects and bud- geted based on historical customer applications for service. System Improvements Key elements for ensuring reliable electric service to City of Palo Alto residents and customers include replacing electric system components before they reach their end of life; ensuring there is adequate capac- ity for the projected electric load; and installing protective equipment to minimize the impact of system problems. Projects in the System Improvements category allow for a variety of improvements, including the replacement/upgrade of old cables and equipment and bringing designs up to current standards, installation of protective equipment and switches, conversion of the electric system from 4,160 Volts (4kV) to 12,470 Volts (12kV), and installation of capacitors to improve efficiency. The 2022-2026 CIP includes total funding of $85.9 million in this category, with $28.8 million allocated in Fiscal Year 2022. Significant projects in this category include Smart Grid Technology Installation ($17.0 million), 4/12kV conversion projects ($6.2 million), Electric System Improvements ($12.6 million), Wood Pole Replacements ($7.7 million), 60kV Circuit Breaker Replacements ($5.1 million), and various projects to rebuild underground districts and substation components. Recent Accomplishments Completed replacement for five of 24 60kV circuit breakers. Replaced the security fences at Hanover and Hansen Way Substation. Completed installation of the new station service power supply for Colorado Power Station. • Completed the replacement of 81 wood utility poles. • Completed the Master Civil Plan for Colorado Power Station. • Completed the electric facility relocation for the Facility Relocation for Caltrain Modernization Project. The relocation of CPAU's communication is 80 percent complete. • Completed the VMware microgrid proof of concept project. 2022-2026 Capital Improvement Program Recurring Projects A total of $28.2 million is programmed for System Improvements recurring projects in the 2022-2026 CIP, with $6.7 million allocated in Fiscal Year 2022. Recurring projects in this category include the following: Communication System Improvements (Fiscal Year 2022: $0.2 million; 5 -Year CIP: $0.6 million) Electric System Improvements (Fiscal Year 2022: $2.6 million; 5 -Year CIP: $12.6 million) Electric Utility Geographic Information System (Fiscal Year 2022: $0.5 million; 5 -Year CIP: $1.2 million) • SCADA System Upgrades (Fiscal Year 2022: $0.4 million; 5 -Year CIP: $1.2 million) • Substation Facility Improvements (Fiscal Year 2022: $0.5 million; 5 -Year CIP: $1.5 million) • Substation Protection Improvements (Fiscal Year 2022: $0.5 million; 5 -Year CIP: $1.7 million) • Underground System Rebuild (Fiscal Year 2022: $0.4 million; 5 -Year CIP: $1.8 million) 304 ELECTRIC FUND • PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET ELECTRIC FUND • Wood Pole Replacements (Fiscal Year 2022: $1.7 million; 5 -Year CIP: $7.7 million) Non -Recurring Projects A total of $57.7 million is allocated in the 2022-2026 CIP for non -recurring System Improvement projects, with $22.1 million allocated in Fiscal Year 2022. Significant projects include: Rebuild Underground Districts: (Fiscal Year 2022: $2.4 million; 5 -Year CIP: $6.7 million) Colorado/Hopkins System Improvement: (5 -Year CIP: $0.6 million) Smart Grid Technology: (Fiscal Year 2022: $7.0 million; 5 -Year CIP: $17.0 million) Foothills Rebuild Fire Mitigation (Fiscal Year 2022: $3.9 million; 5 -Year CIP: $3.9 million) Undergrounc inc Projects The City of Palo Alto began a program to underground overhead electric, telephone, and cable TV facilities in 1965 with a project along Oregon Expressway. Since that time, 47 Underground Districts have been formed. The undergrounding of electrical lines is a joint process between the City and AT&T, due to joint ownership of the poles, and Comcast, which leases pole space from AT&T. All three entities share in the cost of the installation of underground conduit and boxes necessary to enclose and protect wires and equipment. The City typically takes the lead in the design, bidding, and construction processes with AT&T and Comcast reimbursing the City for construction and administrative costs. Recent Accomplishments Underground District 46 - Construction is scheduled to begin August 2021 to convert the portion of the overhead lines near the intersection of El Camino Real and Arastradero Road/West Charleston Road. Underground District 47 - All customers have completed the service conversions and connections to the underground system bound by Middlefield Road / Addision Avenue / Cowper Street / Homer Avenue. 2022-2026 Capital Improvement Program A total of $0.3 million is allocated in the 2022-2026 CIP for non -recurring Undergrounding projects, with projects starting design in Fiscal Year 2026. Projects in this category include the following: Underground District 42 (5 -Year CIP: $0.1 million) Underground District 43 (5 -Year CIP: $0.1 million) Underground District 46 (Fiscal Year 2022: $0.2 million; 5 -Year CIP: $0.2 million) ELECTRIC FUND • 305 Electric Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopted FY 2023 FY 2024 FY 2025 FY 2026 Total SOURCE OF FUNDS Other EL -89028 Electric Customer Connections 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 8,500,000 EL -19004 Wood Pole Replacement 300,000 300,000 150,000 150,000 150,000 150,000 150,000 750,000 Other Total 2,000,000 2,000,000 1,850,000 1,850,000 1,850,000 1,850,000 1,850,000 9,250,000 Total Sources 2,000,000 2,000,000 1,850,000 1,850,000 1,850,000 1,850,000 1,850,000 9,250,000 USE OF FUNDS Customer Connections EL -89028 Electric Customer Connections 2,836,193 2,836,193 2,700,000 2,700,000 2,700,000 2,700,000 2,700,000 13,500,000 Customer Connections Total 2,836,193 2,836,193 2,700,000 2,700,000 2,700,000 2,700,000 2,700,000 13,500,000 System Improvements EL -06001 115 kV Electric Intertie 177,481 49,000 178,481 2,000,000 4,500,000 0 0 6,678,481 EL -16002 Capacitor Bank Installation 602,885 257,269 545,616 0 0 0 0 545,616 EL -14000 Coleridge/Cowper/Tennyson 4/12kV Conversion 50,000 50,000 1,250,000 1,250,000 0 0 0 2,500,000 EL -22002 Colorado Distribution Feeder Outlet Replacement O 0 400,000 0 0 0 0 400,000 EL -19001 Colorado Power Station Equipment Upgrades 1,016,383 376,380 840,003 4,300,000 900,000 400,000 0 6,440,003 EL -19002 Colorado Substation Site Improvements 699,448 110,878 738,570 340,000 0 0 0 1,078,570 EL -15000 Colorado/Hopkins System Improvement 0 0 0 0 0 50,000 500,000 550,000 EL -89031 Communications System Improvements 200,384 200,384 170,000 100,000 100,000 100,000 100,000 570,000 EL -17001 East Meadow Circles 4/12kV Conversion 100,000 100,000 700,000 500,000 500,000 0 0 1,700,000 EL -98003 Electric System Improvements 2,648,911 2,648,911 2,597,000 2,406,000 2,500,000 2,550,000 2,550,000 12,603,000 EL -02011 Electric Utility Geographic Information System 505,110 283,010 492,100 165,000 165,000 165,000 165,000 1,152,100 EL -17007 Facility Relocation for Caltrain Modernization Project 2,744,215 2,187,929 556,286 O 0 0 0 556,286 EL -21001 Foothills Rebuild (Fire Mitigation) 2,000,000 121,649 3,878,351 O 0 0 0 3,878,351 EL -20000 Hopkins Substation 4/12kV Conversion 0 0 50,000 120,000 0 640,000 1,200,000 2,010,000 EL -17005 Inter -substation Line Protection Relay 341,826 60,343 431,483 0 0 0 0 431,483 EL -11003 Rebuild Underground District 15 50,000 0 1,250,000 0 0 0 0 1,250,000 EL -13003 Rebuild Underground District 16 359,000 1,005 357,995 350,000 0 0 0 707,995 EL -14002 Rebuild Underground District 20 O 0 0 50,000 1,400,000 100,000 0 1,550,000 EL -17000 Rebuild Underground District 23 O 0 0 0 1,100,000 0 0 1,100,000 EL -10006 Rebuild Underground District 24 535,549 9,255 526,294 0 0 0 0 526,294 EL -19000 Rebuild Underground District 25 7,125 7,125 0 0 0 0 0 EL -16000 Rebuild Underground District 26 300,000 18,110 281,890 0 0 0 0 281,890 EL -19003 Rebuild Underground District 30 O 0 0 50,000 1,200,000 0 0 1,250,000 EL -14005 Reconfigure Quarry Feeders 50,000 39,694 160,306 0 0 0 0 160,306 EL -02010 SCADA System Upgrades 289,894 284,219 405,674 185,000 220,000 225,000 185,000 1,220,674 EL -11014 Smart Grid Technology Installation 5,173,851 160,000 7,000,000 7,000,000 3,000,000 0 0 17,000,000 306 ELECTRIC FUND • Electric (Continued) ELECTRIC FUND Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopted FY 2023 FY 2024 FY 2025 FY 2026 Total EL -17002 Substation 60kV Breaker Replacement 1,216,988 608,922 1,508,066 900,000 900,000 900,000 900,000 5,108,066 EL -89044 Substation Facility Improvements 802,398 802,398 450,000 400,000 200,000 200,000 200,000 1,450,000 EL -16003 Substation Physical Security 2,054,434 900,987 1,453,447 200,000 165,000 165,000 0 1,983,447 EL -89038 Substation Protection Improvements 708,538 708,538 480,000 300,000 300,000 300,000 300,000 1,680,000 EL -16001 Underground System Rebuild 349,999 349,999 349,999 349,999 350,000 350,000 350,000 1,749,998 EL -19004 Wood Pole Replacement 2,993,241 1,503,314 1,739,927 1,500,000 1,500,000 1,500,000 1,500,000 7,739,927 System Improvements Total 25,977,660 11,839,319 28,791,488 22,465,999 19,000,000 7,645,000 7,950,000 85,852,487 Undergrounding Projects EL -08001 Underground District 42 - Embarcadero Road, Emerson, Middlefield 0 0 0 0 0 0 50,000 50,000 EL -11009 Underground District 43 - Alma/Embarcadero 0 0 0 0 0 0 50,000 50,000 EL -12001 Underground District 46 - Charleston/EI Camino Real 1,533,811 1,298,811 235,000 0 0 0 0 235,000 EL 11010 Underground District 47 -Middlefield, Homer, Webster, Addison 120,000 120,000 0 0 0 0 0 0 Undergrounding Projects Total 1,653,811 1,418,811 235,000 0 0 0 100,000 335,000 Total Uses 30,467,664 16,094,323 31,726,488 25,165,999 21,700,000 10,345,000 10,750,000 99,687,487 ELECTRIC FUND • 307 CITY OF PALO ALTO LEGEND PROPOSED UNDERGROUND PROJECTS 42 UG DISTRICT #42 43 UG DISTRICT #43 46 UG DISTRICT #46 48 UG DISTRICT #48 49 UG DISTRICT #49 50 UG DISTRICT #50 51 UG DISTRICT #51 52 UG DISTRICT #52 53 UG DISTRICT #53 A (08001) (11009) (12001) (XXXXX) (XXXXX) (XXXXX) (XXXXX) (XXXXX) (XXXXX) PROPOSED UNDERGROUND REBUILD A5 REBUILD U.G. DISTRICT #15 (11003) All REBUILD U.G. DISTRICT #16 (13003) Al2 REBUILD U.G. DISTRICT #20 (14002) A14 REBUILD U.G. DISTRICT #26 (16000) A16 REBUILD U.G. DISTRICT #30 (19003) A17 REBUILD U.G. DISTRICT #23 (17000) Al 9 REBUILD U.G. DISTRICT #24 (10006) PROPOSED SYSTEM IMPROVEMENT 2024-2026 2024-2026 2015-2022 2028-2031 2032-2035 2036-2039 2040-2043 2044-2047 2048-2051 2016-2023 2017-2023 2023-2026 2021-2026 2023-2025 2024-2025 2021-2022 D2 RECONFIGURE QUARRY FEEDERS (14005) D4 COLORADO / HOPKINS SYSTEM IMPROVEMENT (15000) COLORADO POWER STATION EQUIPMENT UPGRADE (19001) COLORADO SUBSTATION IMPROVEMENTS (19002) 0 C5 C6 C9 C11 C12 PHI PH2 PH3 PH4 PH5 PH6 PROPOSED 4/12KV CONVERSION ST. FRANCIS/ OREGON/ AMARILLO/ LOUIS 4/12KV SEALE / WAVERLEY 4/12KV COLERIDGE/ COWPER/ TENNYSON 4/12KV EAST MEADOW - FAIRVIEW 4/12KV HOPKINS SUBSTATION 4/12KV LOUIS/ CALIFORNIA/ MIDDLEFIELD/ MORENO 4/12KV LOUIS/ OREGON/ EMBARCADERO/ ST. FRANCIS 4/12KV CHANNING/ EDGEWOOD/ JACKSON/ GREER 4/12KV CHANNING/ EMBARCADERO/ NEWELL/ GREER 4/12KV CHANNING/ CENTER/ DANA 4/12KV CHANNING/ EMBARCADERO/ MELVILLE/ NEWELL 4/12KV (11002) (11000) _ (14000) (17001) (20000) MISCELLANEOUS PROJECTS NOT LABELED CAPACITOR BANK INSTALLATION - VARIOUS AREAS. SUBSTATION SECURITY - VARIOUS AREAS SUBSTATION 60KV BREAKER REPLACEMENT PILOT WIRE RELAY REPLACEMENT FACILITY REPLACEMENT FOR CALTRAIN ELECTRIFICATION (17007) SMART GRID TECHNOLOGY INSTALLATION (11014) (16002) (16003) (17002) (17005) 115 KV ELECTRIC INTERTIE FOOTHILLS SYSTEM REBUILD COLORADO DISTRIBUTION FEEDER OUTLETS UNDERGROUND SYSTEM REBUILD - VARIOUS AREAS ELECTRIC CUSTOMER CONNECTIONS 2014-2022 COMMUNICATIONS SYSTEM IMPROVEMENTS 2015-2025 UPGRADE ESTIMATING SOFTWARE 2019-2025 ELECTRIC SYSTEM IMPROVEMENTS 2019-2023 ELECTRIC UTILITY GEOGRAPHIC INFORMATION SYSTEM SCADA SYSTEM UPGRADES SUBSTATION FACILITY IMPROVEMENTS SUBSTATION PROTECTION IMPROVEMENTS WOOD POLE REPLACEMENT (06001) (21001) (2100Y) (16001) (89028) (89031) (13008) (98003) (02011) (02010) (89044) (89038) (19004) JUNE 2021 2019-2023 2019-2022 2022-2024 2021-2025 2022-2024 2023-2025 2023-2025 2023-2025 2024-2026 2024-2026 2016-2022 2016-2025 2017-2025 2017-2026 2018-2022 2019-2025 2018-2026 2021-2025 2021-2022 RECURRING RECURRING RECURRING RECURRING RECURRING RECURRING RECURRING RECURRING RECURRING RECURRING Tke City of Palo Alto ELECTRIC FUND 2022-2026 CAPITAL IMPROVEMENT PROGRAM This map is a product of the City of Palo Alta GIS Ir• Pdn, 20.12-03290918'49 hminapsVOisSlgIsledm i n lmetMv I ewl. mdhj rhis dow mert is s nmehl,,,ve;entntlon enly of tffist availshle stnwres. Da Dz.;:I rsl: Alt_s_.>..r=: nc s:tr:i:ilit;f_.a^;a.••:•s 'a1989ta 2(112 City of Palo Alta CAPITAL IMPROVEMENT FUND • OTT OF PALO ALTO F I. -L BUDGET 309 CITY OF PALO ALTO Customer Connections ELECTRIC FUND • 311 Fund: Electric Fund Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: EL -89028 Electric Troubleman installing an electric meter to provide service to a customer Electric Customer Connections Description This project allows for the installation of services, transformers, meters for new customers, upgrades of exist- ing services, temporary service connections, and overhead/underground extensions for new/existing custom- ers. Justification The project provides funding for installing electric services for new customer connections and the upgrading of existing services. These are critical functions for providing electrical service to the City's customers. During a typical year, over 200 electric services are installed or upgraded in the City. Supplemental Information Budget amounts requested for work covered by this project are based on historical expenditures and growth projections. The Electric Fund pays for a portion of this project while remaining costs are supported by reim- bursements from customers, telephone, and cable television companies for project work performed by the City. Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund Other Total N/A 1,136,193 1,136,193 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 N/A 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 8,500,000 N/A 2,836,193 2,836,193 2,700,000 2,700,000 2,700,000 2,700,000 2,700,000 13,500,000 0 0 0 N/A N/A N/A 312 ELECTRIC FUND • Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 otal Year CIP Total Construction N/A 2,836,193 2,836,193 2,700,000 2,700,000 2,700,000 2,700,000 2,700,000 13,500,000 0 N/A Total N/A 2,836,193 2,836,193 2,700,000 2,700,000 2,700,000 2,700,000 2,700,000 13,500,000 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • 313 CITY OF PALO ALTO System Improvements ELECTRIC FUND • 315 Fund: Electric Fund Category: System Improvements Project Location: National Accelerator Laboratory Substation Managing Department: Utilities Initial Project Start: Spring 2013 Initial Project Completion: Fall 2015 Revised Project Start: N/A Revised Project Completion: Winter 2025 Project Number: EL -06001 Possible electric substation connection point to existing 60 kV system 115 kV Electric Intertie Description Funding for this project is used to perform technical feasibility studies to determine the general project requirements to establish another transmission line to the City of Palo Alto along a different transmission cor- ridor. The City's discussions with Stanford University and Stanford Linear Accelerator Laboratory (SLAC), on sharing interest and benefits in a new 230kV intertie have come to an end with the decision by Stanford to withdraw from the project. Staff is seeking funding for an alternative solution to provide a second 115kV trans- mission source to Palo Alto. Justification This transmission line will provide the City with an alternate source of power during emergencies, such as the plane crash in 2010 that impacted electric power to the entire City. Significant Changes 2022-2026 CIP: Project renamed from 230kV Electric Intertie to 115kV Electric Intertie. The engineering staff is assessing the feasibility of an alternative 115kV interconnection from the south of the City, to be followed with a request submittal to the California Independent System Operator (CAISO). The budget reflects a rough cost estimate for the new connection. 2021-2025 CIP: Stanford had decided to withdraw from the project. Staff will evaluate alternative solutions with PG&E/CAISO that will require new/updated technical feasibility studies. 2019-2023 CIP: The City presented its findings to Stanford and SLAC/DOE and is waiting for a response from SLAC to determine whether this project will move forward. 316 ELECTRIC FUND • STY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET ELECTRIC FUND 2017-2021 CIP: Project completion has been moved out as discussions with Stanford and SLAC/DOE are ongoing and no agreement has been finalized. Cooperation between these two entities is necessary for this project to move forward. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 262,564 177,481 49,000 178,481 2,000,000 4,500,000 0 6,678,481 O 6,990,045 Total 262,559 177,481 49,000 178,481 2,000,000 4,500,000 O 0 6,678,481 O 6,990,040 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 210,049 0 0 2,000,000 4,500,000 O 0 6,500,000 6,710,049 Design 52,510 177,481 49,000 178,481 0 0 0 0 178,481 O 279,991 Total 262,559 177,481 49,000 178,481 2,000,000 4,500,000 0 0 6,678,481 0 6,990,040 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • 317 Capacitor Bank Fund: Electric Fund Category: System Improvements Project Location: Electric Substation Managing Department: Utilities Initial Project Start: Fall 2014 Initial Project Completion: Spring 2016 Revised Project Start: Fall 2015 Revised Project Completion: Spring 2022 Project Number: EL -16002 Capacitor Bank Installation Description The City of Palo Alto is required to maintain a power factor greater than 0.95 at its main supply point as part of its agreement with the Northern California Power Association (NCPA). The power factor is the ratio of power drawn from the main supply and the power that it actually consumes. This project will install capacitor banks at electric substations and on distribution lines to ensure this requirement is met. Justification In recent years, the power factor, as measured at the service point from PG&E transmission lines, has dropped below the required 0.95 lagging amount. To raise the power factor to an amount above the required limit the Utilities Department will install up to 10 mega volt ampere reactive (MVAR) of capacitors at various locations on the electric system. With the installation of the capacitor bank, this project will increase the power factor to meet current requirements and maintain a sufficient power factor for the next seven years. Significant Changes 2022-2026 CIP: Capacitor banks have been installed at Hanson Way, Hanover, and Park Boulevard Substations. Installation of capacitor banks at Maybell Substation is expected to be completed in the Winter 2021 to Spring 2022 time frame. 2021-2025 CIP: Funding will allow for completion of the capacity installations to comply with NCPA member requirements. Installation is expected to be completed by Winter 2021. 2020-2024 CIP: Capacitor banks will be installed at Hanover, Hansen Way, Maybell and Park Boulevard Substa- tions. Capacitor banks have been ordered, and installation is expected to be completed by fall 2019. 318 ELECTRIC FUND • :ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 2019-2023 CIP: Staff has performed an analysis on where capacitors are needed to provide MVAR support to the system. This project has become a lower priority due to a decrease in the system electric load and staff shortages that have elevated other projects above this one. 2017-2021 CIP: Shifting project priorities have delayed the completion of this project. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund Total 247,563 602,885 257,269 545,616 247,558 602,885 257,269 545,616 0 0 0 0 0 0 O 545,616 O 545,616 O 1,050,448 O 1,050,443 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total 247,558 602,885 257,269 545,616 247,558 602,885 257,269 545,616 0 0 0 0 0 0 O 545,616 O 545,616 O 1,050,443 O 1,050,443 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • 319 Fund: Electric Fund Category: System Improvements Project Location: Coleridge/Cowper/Tennyson area Managing Department: Utilities Initial Project Start: Spring 2016 Initial Project Completion: Spring 2017 Revised Project Start: Spring 2019 Revised Project Completion: Winter 2023 Project Number: EL -14000 Overhead crews working on overhead lines Colericge/Cowper/Tennyson 4/12kV Conversion Description This project will convert the primary electric distribution system in the Coleridge/Cowper/Tennyson area from 4kV to 12kV. Justification Because of the difference in voltage, the 4kV and 12kV systems cannot be directly connected and used to back up one another. Due to prior conversions to 12kV in adjacent areas, this 4kV area needs to be converted to 12kV so that adequate circuit connections can be restored. This will allow customers to be switched from one circuit to another during normal or emergency conditions, improve operating flexibility of the system, and enhance service reliability to customers in this area. Converting to 12kV will eliminate the need to replace this equipment as it is not needed at that voltage level. Significant Changes 2022-2026 CIP: Construction for this project is programmed to begin in Fiscal Years 2022 and 2023. 2021-2025 CIP: This project has been deferred due to lack of resources and projects with higher priorities. FY 2021 budget has been reduced to design only. The construction schedule and budget will be reviewed in the next budget cycle. This project converts the primary electric distribution system in the Coleridge/Cowper/Ten- nyson area from 4kV to 12kV. This project is a precursor to work being planned for Colorado/Hopkins Substa- tions. 2020-2024 CIP: The majority of the project funding is moving to FY 2020 to coordinate with other projects planned in conjunction with the Colorado/Hopkins System Improvements. 2019-2023 CIP: This project is a precursor to work being planned for Colorado/Hopkins System Improvements (EL -15000). The purpose of this project converts the primary electric distribution system in the Coleridge/ 320 ELECTRIC FUND • Z OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGE- T ELECTRIC FUND Cowper/Tennyson area from 4kV to 12kV. The start date has been pushed out to coordinate with other projects planned in conjunction with the Colorado/Hopkins System Improvements. Funding Sources Schec ule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 111,879 50,000 50,000 1,250,000 1,250,000 O 0 0 2,500,000 O 2,661,879 Total 111,878 50,000 50,000 1,250,000 1,250,000 O 0 O 2,500,000 O 2,661,878 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 0 50,000 50,000 1,250,000 1,250,000 O 0 0 2,500,000 O 2,550,000 Design 111,878 0 0 0 0 0 0 0 0 0 111,878 Total 111,878 50,000 50,000 1,250,000 1,250,000 0 0 O 2,500,000 O 2,661,878 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • 321 ELECTRIC FUND Replacing underground feeder. Colorac Fund: Electric Fund Category: System Improvements Project Location: Colorado Substation Managing Department: Utilities Initial Project Start: Summer 2021 Initial Project Completion: Spring 2022 Revised Project Start: N/A Revised Project Completion: N/A Project Number: EL -22002 o Distribution Feeder Outlet Replacement Description Underground primary electric cables and equipment have a limited life span and need to be replaced before they fail and cause outages. This project includes the replacement and redesign of the distribution feeder cables and conduit duct bank from Colorado substation. Justification The underground cables and equipment installed prior to 1990 have an expected life of 30 years and now need to be replaced. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water in them in the winter. Exposure to water reduces the life of the equipment and electrical con- nections and require the rebuilding of the facilities. In addition, some utility design standards have changed and improved since this original installation. New design standards will be implemented to improve the resil- iency and reliability of the feeder cables. Significant Changes 2022-2026 CIP: Project established during FY 2022. Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 0 0 400,000 O 0 0 0 400,000 O 400,000 Total 0 0 0 400,000 O 0 0 0 400,000 O 400,000 322 ELECTRIC FUND • __ITY OF PALO ALTO FISCAL CLAP 2022 ADOPTED CAPITAL EL Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total 0 0 0 0 O 400,000 O 400,000 0 0 0 0 0 0 O 400,000 O 400,000 O 400,000 O 400,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • 323 Colorado Power Substation Fund: Electric Fund Category: System Improvements Project Location: Colorado Substation Managing Department: Utilities Initial Project Start: Fall 2018 Initial Project Completion: Fall 2019 Revised Project Start: N/A Revised Project Completion: Spring 2027 Project Number: EL -19001 Colorado Power Station Equipment Upgrades Description This project will replace aging major asset equipment at the Colorado Power Station. The Colorado Power Sta- tion is on the 115kV/60kV transmission side of the Colorado Substation, which transforms the electricity to a lower sub -transmission voltage that feeds the individual distribution stations around the city. Justification A project was created in 2015 to replace all the original primary and secondary bushings. With these preventa- tive maintenance and operating practices, the transformers life expectancy would be extended; however, the condition of the auxiliary equipment was poorer than anticipated. The tanks and radiators are rusty and the paint is chalky and faded, lending to the breakdown of the steel. The transformers have many minor oil leaks around the radiator flanges, inspection covers and valve packings from old and compressed cork gaskets. The leaks are a potential environmental hazard if the oil migrates to the ground and into storm water. Additionally, wherever oil leaks out, water can seep in. This will eventually increase the moisture in the oil that could result in failure of the transformer. The temperature and level gauges show signs of long term UV exposure and the plastics have become brittle and cracked. However, in 2018 transformer bank #2 failed, and funds for refurbishment were redirected to the emergency replacement. When comparing the cost of refurbishment versus replacement, it was determined that refur- bishment was much more costly than replacement for this type of large electric substation equipment. Significant Changes 2022-2026 CIP: The early replacement of transformer bank #3 has been deferred to FY 2023. Engineering staff will also study the potential retirement of transformer bank #1 as it reaches the end of its expected useful life. 324 ELECTRIC FUND • PITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 2021-2025 CIP: Due to the discoveries made during replacement of transformer #2, staff is assessing the need and timing of the replacement of transformer #3 and the associated 115kV circuit breaker GCB -3. Funding requested in FY 2021 is considering the possibility of early replacement. 2020-2024 CIP: The replacement of aging peripheral equipment at the Colorado Power Station has been reassigned to replacing the failed COP -2 transformer. The unexpected cost of replacing the failed trans- former increased the project from $0.9 million to $2.5 million. The aging peripheral equipment will be dealt with in a future year. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 3,199,070 1,016,384 376,381 840,003 4,300,000 900,000 400,000 O 6,440,003 O 10,015,454 Other 850,000 0 0 0 0 0 0 0 0 0 850,000 Total 4,049,062 1,016,383 376,380 840,003 4,300,000 900,000 400,000 0 6,440,003 0 10,865,445 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 4,049,062 1,016,383 376,380 840,003 4,300,000 900,000 400,000 O 6,440,003 O 10,865,445 Total 4,049,062 1,016,383 376,380 840,003 4,300,000 900,000 400,000 O 6,440,003 O 10,865,4.45 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.3 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • 325 Colorado Electric Substation Driveway Fund: Electric Fund Category: System Improvements Project Location: Colorado Substation Managing Department: Utilities Initial Project Start: Fall 2018 Initial Project Completion: Summer 202 Revised Project Start: Fall 2021 Revised Project Completion: Spring 20% Project Number: EL -19002 Colorado Substation Site Improvements Description This project will make modifications to the substation driveways, fence and oil containment to provide ade- quate ingress and egress for utility vehicles used for maintenance and repair and potentially build concrete barriers between transformers #1 and #3. Justification The Colorado Power Station site contains three large utility power transformers and houses the 60kV main bus that forms the backbone of the 60kV loop throughout the City. Transformers #1 and #3 are situated near each other, and failure of one transformer can damage the other. Building a barrier between the two transformers reduces the damage risk to these assets. Significant Changes 2022-2026 CIP: A civil Master Plan is being developed site -wide to coordinate the many projects and upgrades at this busy site. 2021-2025 CIP: This is an ongoing project over several years to improve the accessibility in the substation for trucks and other machinery. Work will be planned in conjunction with work under EL -16003, Substation Physi- cal Security. 2019-2023 CIP: Project established. 326 ELECTRIC FUND • l'ITY OF PALO ALTO FISCAL YEAR. 2022 ADOPTED CAPITAL BUDGET I 5 Year CIP Beyond 5 Total Year CIP Total Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Electric Fund 116,624 699,448 110,878 738,570 340,000 O 0 0 1,078,570 O 1,306,072 Total 116,623 699,448 110,878 738,570 340,000 O 0 0 1,078,570 O 1,306,071 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Total f Beyond 5 Year CIP Total Construction 116,623 699,448 110,878 738,570 340,000 O 0 1,078,570 O 1,306,071 Total 116,623 699,448 110,878 738,570 340,000 O 0 0 1,078,570 O 1,306,071 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Relationship to Comprehensive Plan Secondary Connection Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.11 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Architectural Review Board ELECTRIC FUND • 327 ELECTRIC FUND Electric Substation Fund: Electric Fund Category: System Improvements Project Location: Hopkins and Colorodo Substations Managing Department: Utilities Initial Project Start: Spring 2015 Initial Project Completion: Spring 2018 Revised Project Start: Spring 2025 Revised Project Completion: Summer 2028 Project Number: EL -15000 Colorado/Hopkins System Improvement Description This project will replace deteriorating equipment, which will increase system capacity and improve service reli- ability for the areas served by the Hopkins and Colorado substations and adjacent substations. Justification Transformers at both the Hopkins and Colorado Substations are near the end of their useful life, along with much of the other equipment at Hopkins. Hopkins is a 4kV substation and has no connections to other substa- tions, so there is no backup to serve customers should there be a catastrophic problem at that substation. Supplemental Information Improvements are necessary to serve future electrical load projections and provide backup service to Hopkins. This project will evaluate solutions to best solve the multitude of issues facing these substations, such as how best to accommodate the replacement of this equipment, how best to provide backup power to the Down- town University Avenue area, and how best to ensure adequate capacity for the area considering load increase around the Stanford Hospital area. Significant Changes 2022-2026 CIP: This project has been deferred to start design in FY 2025 to align with the completion of other work in the area to convert the 4kV distribution system to 12kV. Project reduced from $3.0 million to $0.6 mil- lion to account for design costs. 2021-2025 CIP: This project is contingent on completion of other work in the area to convert the 4kV distribu- tion system to 12kV. This project will replace deteriorating equipment which will increase system capacity and improve service reliability for the areas served by the Hopkins and Colorado substations and adjacent substa- tions. 328 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET LECTRIC FUND Design 2020-2024 CIP: The revised project total of $3.0 million includes the complete demolition of 4kV equipment at Hopkins Substation and rebuild with new 12kV equipment. The project is still in the planning phase and Staff will return to Council once the design is complete. 2019-2023 CIP: Staff has completed the initial cost/benefit analysis to assess various alternatives to meet distribution system needs and increased the budget accordingly. 2018-2022 CIP: Revised load projections associated with new loads in the Stanford Hospital area and has necessitated adjustment to the project plans. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Totall Electric Fund O 0 0 0 0 0 50,000 500,000 550,000 O 550,000 Total O 0 0 0 0 0 50,000 500,000 550,000 O 550,000 Expenditure Schedule 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total O 0 0 0 0 0 50,000 500,000 550,000 O 550,000 Total O 0 0 0 0 0 50,000 500,000 550,000 550,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • "- I 329 Fund: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: EL -89031 Traffic/Fiber technicians repairing the city fiber optic cables Communications System Improvements Description This project installs copper wire cable systems, high frequency coaxial cable, fiber optic cable, and related equipment to provide communications services for traffic signal coordination, telephone links, computer data transmission, and the Electric Supervisory Control and Data Acquisition (SCADA) system. Justification Installation of communication lines is essential for the provision of City services. The broadband system pro- vides communication between the Utility Control Center to substations and field equipment and between sub- station protection equipment. This annual project funds, as necessary, expansion of the system and replacement of deteriorating facilities. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond S Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund N/A 200,384 200,384 170,000 100,000 100,000 100,000 100,000 570,000 0 N/A Total N/A 200,384 200,384 170,000 100,000 100,000 100,000 100,000 570,000 0 N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 177,884 177,884 170,000 100,000 100,000 100,000 100,000 570,000 N/A Design N/A 22,500 22,500 0 0 0 0 0 0 0 N/A Total N/A 200,384 200,384 170,000 100,000 100,000 100,000 100,000 570,000 0 N/A 330 ELECTRIC FUND • ELECTRIC FUND Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • 331 ELECTRIC FUND Electric Linemen working on utility pole Fund: Electric Fund Category: System Improvements Project Location: East Charleston/Alma Street/East Meadow Drive/Middlefield Road area Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Spring 2018 Revised Project Start: Fall 2021 Revised Project Completion: Spring 2024 Project Number: EL -17001 East Meadow Circles 4/12kV Conversion Description This project will convert the primary electric distribution system in the East Charleston/Alma Street/East Meadow Drive/Middlefield Road area from 4kV to 12kV. Justification Because of the difference in voltage, the 4kV and 12kV systems cannot be directly connected and used to back up one another. Due to prior 12kV conversions in adjacent areas, this 4kV area needs to be converted to 12kV so that adequate circuit connections can be restored. This will allow customers to be switched from one circuit to another during normal or emergency conditions, and improve operating flexibility of the system and service reliability to customers in this area. Converting to 12kV will eliminate the need to replace this equipment as it is not needed at that voltage level. Significant Changes 2022-2026 CIP: The project area has been spread into six different areas which reduces the complexity and impact to affected residences. Funding for this project has been spread over four years. 2021-2025 CIP: The project budget has been defunded as part of the FY 2021 Capital Improvement Program budget strategy and funding in FY 2021 reduced to design only. Staff will review and schedule the construction funding in the upcoming 5 -year CIP plan. 2019-2023 CIP: The project converts the primary electric distribution system in the East Charleston/Alma Street/East Meadow Drive/Middlefield Road area from 4kV to 12kV. This project is in the preliminary stages of assessment for engineering design and is being reevaluated to determine the scope of work that should be involved. Issues with replacing the rear -easement facilities may dictate a change in direction of the project scope. Project funding has been decreased by $0.9 million and pushed out. 332 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 38,704 100,000 100,000 700,000 500,000 500,000 0 1,700,000 O 1,838,704 Total 38,701 100,000 100,000 700,000 500,000 500,000 O 0 1,700,000 O 1,838,701 Expenditure Schec ule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 795 100,000 100,000 700,000 500,000 500,000 O 0 1,700,000 O 1,800,795 Design 37,906 0 0 0 0 0 0 0 0 0 37,906 Total 38,701 100,000 100,000 700,000 500,000 500,000 O 0 1,700,000 O 1,838,701 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • 333 Fund: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: EL -98003 Electric crews working in an underground vault terminating cables Electric System Improvements Description This project provides funding, as needed, to improve the Electric Distribution System. Typical activities include: increasing system capacity for load growth, replacing deteriorated capital facilities, reconfiguring/adding to the system to improve service reliability, repairing and replacing storm damaged equipment, and making gen- eral improvements to the system. Justification Electric system service reliability and adequate system capacity are critical to providing a high level of service to customers in Palo Alto. When service interruptions occur, customers may experience significant economic losses. The City must continuously evaluate service reliability needs and make improvements to the system to maintain top-level service to City customers. Supplemental Information Other funding sources include reimbursements from the telephone company for work performed on their behalf by City staff. Significant Changes 2021-2025 CIP: Increased funding will be used to provide additional service reliability work and load break and fault interrupting switch replacements. 334 ELECTRIC FUND • :IT1 O?I PALO ALTO FISCAL YE 2022 ADOPTED CA PIT 4l BUDGET I Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund N/A 2,648,913 2,648,913 2,597,000 2,406,000 2,500,000 2,550,000 2,550,000 12,603,000 0 N/A Total N/A 2,648,911 2,648,911 2,597,000 2,406,000 2,500,000 2,550,000 2,550,000 12,603,000 0 N/A Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 2,648,911 2,648,911 2,597,000 2,406,000 2,500,000 2,550,000 2,550,000 12,603,000 0 N/A Total N/A 2,648,911 2,648,911 2,597,000 2,406,000 2,500,000 2,550,000 2,550,000 12,603,000 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • 335 View of City of Palo Alto GIS System Fund: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: EL -02011 Electric Utility Geographic Information System Description This project will enhance the citywide Geographical Information System (GIS). The primary emphasis will be to provide a compatible user interface and estimating software to edit and update data, which will reside in the citywide GIS. The project includes the migration of the existing electric and fiber networks to a unified map- ping solution compatible with the citywide GIS. Justification GIS has grown from being a set of special purpose computer applications to being an information tool that serves all segments of the City. Applications have been developed that make GIS information accessible to hundreds of users, which has greatly increased the value of the system. Funding in the CIP is for ongoing map- ping system modifications to facilitate technical requirements, external contractor system support, anticipated system upgrades, and to meet future needs and facilitate integration to the new citywide GIS. This could include recommendations for upgrade or replacement of existing systems. Significant Changes 2022-2026 CIP: In FY 2022, the project budget has increased by $0.1 million to convert the electric information to the Esri Mapping platform. 2021-2025 CIP: In conjunction with the City effort to convert the City's GIS data from GIST (Geodesy) to an Esri Mapping platform, Electric Engineering will begin investigating the transition of the electric information to Esri. This transition will eventually support other utility applications, such as the Outage Management System, Sys- tem Restoration practices, customer notifications, and system modeling and analysis. 2020-2024 CIP: The City will move to a new GIS platform, Esri, in FY 2020. Annual funding will support Electric's portion of the implementation and ongoing support of the new GIS system. 336 ELECTRIC FUND • CITY OF =ALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDG; I Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund Total N/A 505,110 N/A 505,110 283,010 492,100 165,000 165,000 165,000 283,010 492,100 165,000 165,000 165,000 165,000 1,152,100 165,000 1,152,100 0 0 N/A N/A Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total N/A 505,110 N/A 505,110 283,010 492,100 165,000 165,000 165,000 283,010 492,100 165,000 165,000 165,000 165,000 1,152,100 165,000 1,152,100 0 0 N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Efficient and Effective Service Delivery Goal: C-1 Policy: C-1.3 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • 337 ELECTRIC FUND Intersection of Alma and East Meadow Fund: Electric Fund Category: System Improvements Project Location: Various locations along railroad Managing Department: Utilities Initial Project Start: Fall 2017 Initial Project Completion: Winter 2018 Revised Project Start: N/A Revised Project Completion: Winter 2021 Project Number: EL -17007 Facility Relocation for Caltrain Modernization Project Description This project allows for the relocation of overhead Utility Electric and Fiber Optic lines to provide adequate clearance from new electric lines being installed by the Peninsula Corridor Joint Powers Board (Caltrain) to convert their commuter trains from diesel to electric power. Justification The Caltrain Modernization Program consists of converting Caltrain from diesel -hauled to electric multiple unit trains. The installation of the overhead catenary system above the rails to power the trains will cause conflicts with the City's overhead electric and communication lines, as well as those owned by others, such as AT&T and Comcast, which cross the railroad tracks. Originally, Caltrain was looking to have the overhead lines relocated/ removed by August 2018 for an anticipated project completion in 2020. In order to meet Caltrain's timeline, Utilities obtained funding and started the design process in Fiscal Year 2017. However, due to the need to coor- dinate with other cities along the corridor, Caltrain's timeline was delayed. If lines are placed underground, Util- ities will look for opportunities to share the costs with AT&T and Comcast as part of the joint construction agreement between the three entities for installation of underground facilities. Supplemental Information Though electric power for the trains will be provided by PG&E from outside of Palo Alto's city limits, the timely relocation/removal of overhead electric lines will facilitate the conversion of the commuter train system from diesel fuel to electricity, reducing greenhouse gas emissions, noise, and pollution in Palo Alto. Caltrain is receiv- ing funding for the project from several different sources. If Caltrain does not obtain full funding to complete the project, construction funding approved by the City Council for the relocation of facilities will be returned to reserves. 338 ELECTRIC FUND • :ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET ELECTRIC FUND Significant Changes 2021-2025 CIP: The City Council approved the contract for construction of this project in conjunction with the Wood Pole Replacement project (EL -19004) in June 2020. Construction is expected to start in July 2020. 2020-2024 CIP: The Utilities Department received approval from Caltrain to continue removal of the over- head lines in October 2018. The installation of the Overhead Catenary System above the rails to power the trains will cause conflicts with the City's overhead electric and communication lines, as well as those owned by others, including AT&T and Comcast, which cross the railroad tracks. Engineering is scheduled to be completed in June 2019 and construction will start in FY 2020. 2019-2023 CIP: The project was put on hold in FY 2018 until Caltrain received funding and gave the Utilities Department notice that the project was moving ahead. Staff is still negotiating with Caltrain on an agree- ment on cost sharing. At this time, Caltrain's requirement is to raise the overhead power lines and the bud- get was increased by $1.3 million to reflect the change. Funding Sources Schedule Funding Sourc-, Prior FY 2021 FY 2021 Years 5 Year CIP Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Beyond 5 Year CIP Total Electric Fund 311,269 2,744,217 2,187,931 556,286 O 0 0 556,286 O 3,055,486 Total 311,257 2,744,215 2,187,929 556,286 O 0 0 0 556,286 O 3,055,472 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction 189,427 2,744,215 2,187,929 556,286 O 0 0 0 556,286 O 2,933,642 Design 121,830 0 0 0 0 0 0 0 0 0 121,830 Total 311,257 2,744,215 2,187,929 556,286 O 0 0 0 556,286 O 3,055,472 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: May Require Environmental Review Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Architectural Review Board ELECTRIC FUND • 339 Overhead electric lines in Foothills Park urn '•': iectric Fund Category: System Improvements Project Location: Foothills Managing Department: Utilities Initial Project Start: Summer 2020 Initial Project Completion: Fall 2022 Revised Project Start: N/A Revised Project Completion: Summer 2025 Project Number: EL -21001 Foothills Rebuild (Fire Mitigation) Description Devastating wildfires throughout the State of California have prompted electric utilities throughout the state to identify areas within their jurisdiction that are susceptible to power -line ignited wildfires and to take steps to prevent their occurrence. This project proposes to rebuild the approximately 11 miles of overhead line, as nec- essary to mitigate the possibility of a wildfire due to overhead electric lines. This could include the utilization of more robust equipment or construction practices; rerouting to avoid vegetation and improve access for inspection and maintenance; or converting the overhead lines to underground where feasible. Justification At the direction of the California Public Utilities Commission (CPUC), all electric Utilities in the state of Califor- nia were required to review their service territories and determine areas that may be susceptible to wildfire that should be considered for inclusion on the statewide Fire Threat Map. The City of Palo Alto Utilities (CPAU), with the assistance of a Fire Science Consultant, determined that the area within our service territory west of Interstate 280 had an "Elevated Risk" (categories: Moderate, Elevated, Extreme) of wildfire, requiring more stringent construction, inspection, and vegetation management requirements. Subsequent state legislation required all utilities to prepare Wildfire Mitigation Plans outlining the processes and procedures CPAU will undertake to mitigate the threat of wildfires associated with overhead electric lines and equipment. In 2011, CPAU hired a consultant to perform a hazard risk assessment to assess natural and man made hazard risks associated with Utilities department assets, focusing on risk exposure and financial responsibility. Of all of the hazards evaluated, wildfire due to wind and in the foothills posed the highest finan- cial risk. 340 ELECTRIC FUND • PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET ELECTRIC FUND Supplemental Information This project will rebuild, relocate, or replace the overhead portions of CPAU electric system serving cus- tomers in the High Fire Threat areas of Palo Alto Foothills to reduce the probability of a wildfire caused by overhead electric facilities. CPAU will solicit bids from qualified engineering/construction contractors to design, engineer, and construct a 12kV electric distribution line to replace, reinforce, reroute, and in some places expand, the existing city -owned overhead electric and fiber optic lines in the Foothills in Palo Alto. Design and construction will be performed in several phases, starting with the upper portion of the 12kV line, including a new fiber optic cable installation between two CPAU water reservoirs and working down the hill. The estimated cost of this project was based on replacement of the existing overhead system with over- head facilities in the same locations. However, relocation or undergrounding of the lines would increase these estimated costs. Design/build bids from contractors came in high in 2021, so staff recommended to perform the design in- house with contract services procured as -needed for construction. Significant Changes 2022-2026 CIP: Project work for overhead lines will be divided into smaller sections of lines. 800 feet of overhead line has been undergrounded. Staff will continue undergrounding areas in smaller sections and focus on areas based on the fire threat assessment study. This project is anticipated to complete Summer 2025. 2021-2025 CIP: Project established. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund O 2,000,000 121,649 3,878,351 O 0 0 0 3,878,351 O 4,000,000 Total O 2,000,000 121,649 3,878,351 O 0 0 Expenditure Schedule 0 3,878,351 O 4,000,000 Project Phase 5 -Yea Prio FY 2021 FY 2021 CIP .'•yond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 2,000,000 121,649 3,878,351 O 0 0 0 3,878,351 O 4,000,000 Total O 2,000,000 121,649 3,878,351 O 0 0 0 3,878,351 O 4,000,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. ELECTRIC FUND • '1 'l= PALO ALTO FISCAL YEAR 2022 I_ DOPT [3 FH -l. 341 Relationship to Comprehensive Plan Primary Connection Utilities Advisory Commission Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-2.13 Program: S1.3.1 Relationship to Comprehensive Plan Potential Board/Commission Review: Secondary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 342 ELECTRIC FUND • CITY OF PALO ALTO Garland Drive Fund: Electric Fund Category: System Improvements Project Location: Louis/Oregon/Embarcadero/St Francis Managing Department: Utilities Initial Project Start: Fall 2019 Initial Project Completion: Spring 2023 Revised Project Start: Spring 2022 Revised Project Completion: Fall 2026 Project Number: EL -20000 Hopkins Substation 4/12kV Conversion Description This project will fund the conversion of the distribution system connected to the Hopkins Substation from 4kV to 12kV. Justification The future conversion of the Hopkins Substation from 4kV to 12kV requires that all the areas currently served at 4kV from the Hopkins Substation be converted to 12kV. This project will improve operating flexibility of the system, service reliability, and back-up to customers in downtown and other adjacent areas. Supplemental Information This project will be completed in the following seven phases, (schedule subject to change): FY 2026 - 1) Louis/California/Middlefield/Moreno and 2) Louis/Oregon/Embarcadero/St. Francis FY 2027 - 3) St. Francis/Oregon/Amarillo/Louis; 4) Channing/Edgewood/Jackson/Greer; and 5) Charming/ Embarcadero/Newell/Greer FY 2028 - 6) Channing/Center/Dana and 7) Channing/Embarcadero/Melville/Newell Significant Changes 2022-2026 CIP: New project schedule established. Engineering design anticipated to begin in FY 2022 for the seven phases. 2021-2025 CIP: This project has been deferred until related work in the area is completed. 2019-2023 CIP: Project established. 344 ELECTRIC FUND • F PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund O 0 0 50,000 120,000 O 640,000 1,200,000 2,010,000 O 2,010,000 Total O 0 0 50,000 120,000 O 640,000 1,200,000 2,010,000 O 2,010,000 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 0 0 15,679 120,000 O 640,000 1,200,000 1,975,679 O 1,975,679 Design O 0 0 34,321 0 0 0 0 34,321 O 34,321 Total O 0 0 50,000 120,000 0 640,000 1,200,000 2,010,000 O 2,010,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • 345 LECTRIC FUND Fund: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Spring 2019 Revised Project Start: Winter 2019 Revised Project Completion: Summer 2022 Project Number: EL -17005 Aging electric equipment Inter -substation Line Protection Relay Description This project funds the replacement of existing wire relays with new microprocessor -based line differential pro- tective relays to protect the City's 60kV sub -transmission line sections and equipment from damage due to faults (i.e. short circuits) on the 60kV line sections. Justification The existing electro-mechanical wire differential relays are approaching the end of their useful life and rely on a copper pilot wire cable system running between each substation to maintain communication between the relay pairs located at the ends of each 60kV line section. These pilot wire cables have aged significantly and are the source of repeated failures due to corrosion in connections and splices, which cause open circuits, par- ticularly during the rainy season. During these periods of interrupted pilot wire communication, the existing pilot wire relays do not provide adequate back-up protection, putting the City at risk of an outage should a fault occur on the 60kV line section. Significant Changes 2022-2026 CIP: Installation for five of the 13 line sections has been completed. Work will continue on the next highest priority sections with the expectation that approximately three line sections will be completed each year. Engineering and Operations are now working on design and installation of the relays at Adobe Creek and Colorado, Maybell and Park Boulevard, and Quarry and Park Boulevard substations. 2021-2025 CIP: Installation for three of the 13 line sections has been completed. Work will continue on the next highest priority sections with the expectation that approximately three line sections will be completed each year. This work requires the availability of fiber optic cable at each substation, which will be coordinated with the work undertaken to develop the Utilities Fiber Optic network. 346 ELECTRIC FUND • I= PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET ELECTRIC FUND 2020-2024 CIP: Project title change from HCB Pilot Wire Replay Replacement to Inter -substation Line Pro- tection Relay. The scope and funding for the project have increased as staff has determined that replacing the entire 60kV protection system is the best way to ensure reliable service. 2019-2023 CIP: Staff completed the relay replacements between Quarry and Hopkins Substations, installa- tion of fiber optic communication cables between Colorado, Maybell, East Meadow and Adobe Creek Sub- stations, and is now working on installation of the relays at Maybell and East Meadow and placing them in service. 2017-2021 CIP: Project established. Funding Sources Schedule 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund Total 329,222 341,826 60,343 431,483 329,204 341,826 60,343 431,483 0 0 0 0 0 0 O 431,483 O 431,483 O 821,048 O 821,030 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 244,088 308,483 85,116 33,343 329,204 341,826 27,000 431,483 33,343 0 60,343 431,483 O 0 0 O 0 0 O 0 0 O 431,483 O 0 O 431,483 O 702,571 O 118,459 O 821,030 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDCF ' 347 ELECTRIC FUND Underground transformer and cable after years of service Rebuilt Fund: Electric Fund Category: System Improvements Project Location: Area bounded by Los Palos, Glenbrook, Pomona, and Arastradero Managing Department: Utilities Initial Project Start: Spring 2010 Initial Project Completion: Summer 2012 Revised Project Start: Spring 2018 Revised Project Completion: Winter 2022 Project Number: EL -11003 Underground District 15 Description This project will rebuild and replace the underground electric system in Underground District 15. The area is bounded by Los Palos, Glenbrook, Pomona, and Arastradero. Work will include the replacement of deterio- rated electrical cables, transformers and enclosures. Installation of new equipment will bring the electrical sys- tem up to current construction standards. Justification The underground system serving Underground District 15 was installed in 1973. The cables and equipment in the area have exceeded their expected life of 30 years. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water in winter. The water reduces the life of the equip- ment and electrical connections and requires the rebuilding of the facilities. Significant Changes 2022-2026 CIP: The project expense budget reflects the cost estimate from the engineering design in Fiscal Year 2021. 2021-2025 CIP: The project has been delayed to facilitate a request from residents to place transformer below ground. Staff is working on the added cost to residents and will prepare an agreement. The project budget scope has been reduced to design engineering in FY 2021 and construction tentatively planned for FY 2022. 2020-2024 CIP: Work on this project has been delayed due to public input regarding the design of the project. 2019-2023 CIP: This project rebuilds and replaces the underground electric system in Underground District 15, the area bounded by Los Palos, Glenbrook, Pomona, and Arastradero. This project is in the preliminary stages of assessment for engineering design and work will be coordinated with Rebuild Underground District 26 (EL - 348 ELECTRIC FUND • DIDTED CAPITAL BUDGET 16000) which is rebuilding the electric system along Arastradero Road. Work on this project has been delayed due to staffing shortages. 2017-2021 CIP: Shifting project priorities and the loss of Engineering staff have delayed the completion of this project. Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 43,345 50,000 O 1,250,000 O 0 0 1,250,000 O 1,293,345 Total 43,337 50,000 O 1,250,000 O 0 0 0 1,250,000 O 1,293,337 Expenc iture Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 34,513 50,000 O 1,250,000 O 0 0 1,250,000 1,284,513 Design 8,824 0 0 0 0 0 0 0 0 0 8,824 Total 43,337 50,000 O 1,250,000 0 0 0 0 1,250,000 O 1,293,337 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • 349 Electric crews installing new underground cables Fund: Electric Fund Category: System Improvements Project Location: Louis Road between Greer Street and Lorna Verde Avenue Managing Department: Utilities Initial Project Start: Winter 2016 Initial Project Completion: Spring 2018 Revised Project Start: Spring 2019 Revised Project Completion: Winter 2023 Project Number: EL -;3003 Rebuild Underground District 16 Description This project will rebuild and replace the underground electric system in Underground District 16. The area is located along Louis Road between Greer Street and Loma Verde Avenue. Work will include the replacement of deteriorated electrical cables, transformers, and enclosures. Installation of new equipment will bring the elec- trical system up to current construction standards. Justification The underground system serving Underground District 16 was installed in 1974, and cables and equipment in the area have exceeded their expected life of 30 years. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water in them in the winter. The water reduces the life of the equipment and electrical connections and requires the rebuilding of the facilities. Significant Changes 2022-2026 CIP: Construction is planned for Fiscal Years 2022 and 2023. Engineering design was completed and the construction is to be done by City staff. 2021-2025 CIP: Construction is tentatively planned for FY 2021. The project will be combined with the work in Rebuild Underground District 15 project (EL -11003) and the Rebuild Underground District 26 project (EL - 16000) in a single bid package to solicit a construction contractor. The project has been delayed to facilitate a request from residents to place transformer below ground related to project EL -11003. Staff is working on the added cost to residents and will prepare an agreement. 2020-2024 CIP: Work on this project has been delayed as staff continues with the process of receiving public input regarding the design of the project. 350 ELECTRIC FUND • PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGIE 2019-2023 CIP: This project is in the preliminary stages of assessment for engineering design and work will be coordinated with Rebuild Underground District 26 (EL -16000), which is rebuilding the electric system along Arastradero Road. Funding has increased to reflect market prices and moved to FY 2019. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 26,338 359,000 1,005 357,995 350,000 O 0 707,995 O 735,338 Total 26,335 359,000 1,005 357,995 350,000 O 0 0 707,995 O 735,335 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 21,550 359,000 1,005 357,995 350,000 O 0 0 707,995 730,550 Design 4,785 0 0 0 0 0 0 0 0 0 4,785 Total 26,335 359,000 1,005 357,995 350,000 0 0 0 707,995 0 735,335 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • 351 1 r Utility Engineer planning out the next underground rebuild project Rebuilt Fund: Electric Fund Category: System Improvements Project Location: Channing Avenue; Center Street; Hamilton Avenue; and Lincoln Avenue Managing Department: Utilities Initial Project Start: Winter 2017 Initial Project Completion: Spring 2018 Revised Project Start: Spring 2023 Revised Project Completion: Spring 2025 Project Number: EL- 4002 Underground District 20 Description This project will rebuild and replace the underground electric system in Underground District 20. Work will include the replacement of deteriorated electrical cables, transformers, and enclosures. Installation of new equipment will bring the electrical system up to current construction standards. Justification The underground system serving Underground District 20 was installed in 1979, and cables and equipment in the area have exceeded their expected life of 30 years. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water during winter. The water reduces the life of the equipment and electrical connections and requires the rebuilding of the facilities. Significant Changes 2022-2026 CIP: This project budget was updated to align to the new project schedule; with engineering design to start in FY 2023 and construction in FY 2024. 2021-2025 CIP: This project has been deferred to later years due to delays in completing related work in the area. 2019-2023 CIP: This project rebuilds and replaces the underground electric system in Underground District 20, the area bounded by Channing Avenue, Center Street, Hamilton Avenue, and Lincoln Avenue. This project is in the preliminary stages of assessment for engineering design. 352 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET • Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 9,968 O 0 0 50,000 1,400,000 100,000 O 1,550,000 O 1,559,968 Total 9,965 O 0 0 50,000 1,400,000 100,000 O 1,550,000 O 1,559,965 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 7,974 O 0 0 0 1,400,000 100,000 O 1,500,000 O 1,507,974 Design 1,991 O 0 0 50,000 0 0 0 50,000 O 51,991 Total 9,965 O 0 0 50,000 1,400,000 100,000 O 1,550,000 O 1,559,965 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • 353 ELECTRIC FUND Electric underground cable vault Rebuilt Fund: Electric Fund Category: System Improvements Project Location: Hamilton Avenue, San Francisquito Creek, Southwood Drive and Chaucer Street Managing Department: Utilities Initial Project Start: Fall 2016 Initial Project Completion: Summer 2019 Revised Project Start: Spring 2024 Revised Project Completion: Spring 2026 Project Number: EL- 9.0 Underground District 23 Description This project will rebuild and replace the underground electric system in the area of the City bounded by Ham- ilton Avenue, San Francisquito Creek, Southwood Drive, and Chaucer Street. Work will include the replacement of deteriorated electrical cables, transformers, switches and enclosures. Justification The underground electric distribution system in the area bounded by Hamilton Avenue, San Francisquito Creek, Southwood Drive, and Chaucer Street was installed in 1983. Typical underground cable and equipment expected life is approximately 30 years in ideal conditions and now needs to be replaced. Installation of new equipment will bring the electrical system up to current construction standards. Significant Changes 2021-2025 CIP: This project has been deferred to later years due to delays in completing related work in the area. 2020-2024 CIP: The budget has increased $0.6 million to account for increased substructure work and con- struction costs. 2019-2023 CIP: This project rebuilds and replaces the underground electric system in the area bounded by Chaucer Street, San Francisquito Creek, Hamilton Avenue, and Southwood Drive. This project is in the prelimi- nary stages of assessment for engineering design. 2017-2021 CIP: Project established. 354 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund Total 0 0 O 0 0 0 0 0 O 1,100,000 O 1,100,000 0 0 O 1,100,000 O 1,100,000 O 1,100,000 O 1,100,000 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total O 0 0 O 0 0 0 0 O 1,100,000 O 1,100,000 0 0 O 1,100,000 O 1,100,000 O 1,100,000 O 1,100,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • 355 ELECTR IFUND Fund: Electric Fund Category: System Improvements Project Location: Lytton Avenue; Bryant Street; Forest Avenue; and Alma Street Managing Department: Utilities Initial Project Start: Spring 2009 Initial Project Completion: Spring 2016 Revised Project Start: N/A Revised Project Completion: Winter 2021 Project Number: EL -10006 University Avenue (part of Underground District 24 where underground electric facilities will be replaced) Rebuilt Underground District 24 Description This project will rebuild and replace the underground electric system in Underground District 24. Work will include the replacement of deteriorated electrical cables, transformers, switches, and enclosures. Installation of new equipment will bring the electrical system up to current construction standards. Justification The underground electric distribution system in the Underground District 24 was installed in 1983 and cables and equipment in the area have exceeded their useful life of 30 years. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water during winter. The water reduces the life of the equipment and electrical connections and requires that rebuilding be performed on the facilities. Underground District 24 covers a major portion of the University Avenue downtown area bounded by Lytton Avenue, Bryant Street, Forest Avenue, and Alma Street and reliable electric power is critical to the businesses in the area. Significant Changes 2021-2025 CIP:This project rebuilds and replaces the underground electric system in Underground District 24, the area bounded by Lytton Avenue; Bryant Street; Forest Avenue; and Alma Street. Much of this work is per- formed during the evening hours to avoid impacting commercial businesses, which increases the construction timeline. Construction by City staff is approximately 85% completed and further progress is delayed waiting for delivery of long lead-time materials. Work is being done in conjunction with Rebuild Underground District 19 (EL -11008). 356 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET ELECTRIC FUND 2019-2023 CIP: Much of this work is performed during the evening hours to avoid impacting commercial businesses, which increases the construction timeline. Construction by City staff is approximately 85% completed and further progress is delayed waiting for delivery of long lead-time materials. Work is being done in conjunction with Rebuild Underground District 19 (EL -11008). Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 1,989,818 535,549 9,255 526,294 O 0 0 0 526,294 O 2,525,367 Total 1,989,789 535,549 9,255 526,294 O 0 0 0 526,294 O 2,525,338 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 1,633,807 535,549 9,255 526,294 O 0 0 0 526,294 O 2,169,356 Design 355,982 0 0 0 0 0 0 0 0 0 355,982 Total 1,989,789 535,549 9,255 526,294 0 0 0 0 526,294 0 2,525,338 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • 357 Arastradero Road (part of Underground District 26) Rebuilt Fund: Electric Fund Category: System Improvements Project Location: Arastradero Road between El Camino Real and Hillview Avenue Managing Department: Utilities Initial Project Start: Spring 2016 Initial Project Completion: Spring 2016 Revised Project Start: Spring 2021 Revised Project Completion: Fall 2025 Project Number: EL -16000 Underground District 26 Description This project will rebuild and replace the underground electric system in Underground District 26. Work will include the replacement of deteriorated electrical cables, transformers, switches, and enclosures. Installation of new equipment will bring the electrical system up to current construction standards. Justification The electric system included in the scope of work of Underground District 26 was installed in 1984. Under- ground District 26 includes Arastradero Road between El Camino Real and Hillview Avenue. The cables are nearing the end of their expected life of 30 years and the fused switches that were installed at that time have operation issues and need to be replaced. In addition, most of the other equipment (transfomers, junctions, etc.) were installed in subsurface enclosures that have standing water, garden chemicals, oil, and other corro- sive materials that impact equipment life. Significant Changes 2022-2026 CIP: In FY 2022, the project scope includes replacing a 12kV electric feeder, MB -20, one of six distri- bution circuit connections at Maybell Substation. The project has been divided into four phases to facilitate the completion of this project without the need of outside contractors. This project will use improved protection devices to better sectionalize outages as well as pad mounted equipment for improved reliability and cost. 2021-2025 CIP: The project budget scope has been reduced to design engineering in FY 2021 and construction tentatively planned for FY 2022. The project will be combined with the work in the Rebuild Underground Dis- trict 15 project (EL -11003) and Rebuild Underground District 16 project (EL -13003) in a single bid package to solicit a construction contractor. The project has been delayed to facilitate a request from residents to place transformer below ground related to project EL -11003. Staff is working on the added cost to residents and will prepare an agreement. 358 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 12,452 300,000 18,110 281,890 0 0 0 O 281,890 O 312,452 Total 12,447 300,000 18,110 281,890 O 0 0 0 281,890 O 312,447 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 3,837 0 0 0 0 0 0 0 0 0 3,837 Design 8,610 300,000 18,110 281,890 0 0 0 O 281,890 O 308,610 Total 12,447 300,000 18,110 281,890 O 0 0 O 281,890 O 312,447 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • 359 ELECTRIC FUND Underground Utilities Enclosure Rebuilc Fund: Electric Fund Category: System Improvements Project Location: Louis/California/Middlefield/Moreno Managing Department: Utilities Initial Project Start: Fall 2018 Initial Project Completion: Spring 2020 Revised Project Start: Spring 2023 Revised Project Completion: Winter 2026 Project Number: EL -19003 Underground District 30 Description This project will rebuild and replace the underground electric system in the area of the City bounded by San Francisquito Creek, Edgewood Drive, Island Drive, Hamilton Avenue, Center Drive, Dana Avenue, Alester Ave- nue, and Jackson Drive. Work will include the replacement of deteriorated electrical cables, transformers, switches, and enclosures. Justification The underground electric distribution system in the area bounded by San Francisquito Creek, Edgewood Drive, Island Drive, Hamilton Avenue, Center Drive, Dana Avenue, Alester Avenue, and Jackson Drive was installed in 1987. Typical underground cable and equipment expected life is approximately 30 years in ideal conditions and now need to be replaced. Installation of new equipment will bring the electrical system up to current construc- tion standards. Rebuild of this area is being done ahead of other older underground areas to facilitate the 4/ 12kV conversions needed for changes at Hopkins Substation (EL -20000). Significant Changes 2021-2025 CIP: This project is deferred to later years because of delays in completing related work in the area. 2020-2024 CIP: The budget has increased $0.3 million to account for increased substructure work and con- struction costs. 2019-2023 CIP: Project established 360 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 0 0 0 50,000 1,200,000 O 0 1,250,000 O 1,250,000 Total O 0 0 0 50,000 1,200,000 O 0 1,250,000 O 1,250,000 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 0 50,000 1,200,000 0 1,250,000 O 1,250,000 Total O 0 0 0 50,000 1,200,000 O 0 1,250,000 O 1,250,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission San Francisquito Creek Joint Powers Authority Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • 361 Substation crews installing underground facilities Fund: Electric Fund Category: System Improvements Project Location: Quarry Substation Managing Department: Utilities Initial Project Start: Spring 2013 Initial Project Completion: Spring 2015 Revised Project Start: N/A Revised Project Completion: Fall 2022 Project Number: EL -14005 Reconfigure Quarry Feeders Description This project includes the reconfiguration of distribution circuits connections to substation transformers at Quarry Substation. The circuits will be more evenly divided between the four transformers at this substation to provide greater operating flexibility during outages. Justification Quarry Substation serves the Stanford Mall/Hospital area and the majority of the University Avenue downtown area. It has four substation transformers and ten circuits emanating from the substation to serve different areas. Two transformers have four circuits each while the remaining two (formerly at Alma Substation) have one circuit each. Load growth in the area requires the transfer of some of the circuits to the newly installed transformers to maintain operating flexibility and balance the load. If this work is not performed, outages that affect two of the transformers could be longer in duration, leading to customer dissatisfaction, business impact, and financial losses. Significant Changes 2022-2026 CIP: Design has been completed. Construction is scheduled to be completed in FY 2022. 2021-2025 CIP: This project has been reduced in scope to design only for FY 2021. Staff will reschedule the construction portion in the next 5 -year CIP plan review. 2019-2023 CIP: The designs for this project are being adjusted to facilitate new electric loads proposed by Stanford Hospital and other significant projects in the area. The new design will incorporate work required to serve the new loads and will be constructed after the customer service work is completed. The project esti- mate and construction drawings are completed. The project has been delayed waiting for Stanford to corn - 362 ELECTRIC FUND • '_ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET plete the installation of boxes and conduits to facilitate the work as part of the service to the new Stanford BioMedical Innovations building. Funding Sources Schec ule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 592,061 50,000 39,694 160,306 O 0 0 0 160,306 O 792,061 Total 592,034 50,000 39,694 160,306 O 0 0 O 160,306 O 792,034 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Total Beyond 5 Year CIP Total Construction 494,182 50,000 39,694 160,306 O 0 0 0 160,306 O 694,182 Design 97,852 0 0 0 0 0 0 0 0 0 97,852 Total 592,034 50,000 39,694 160,306 O 0 0 0 160,306 O 792,034 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • 363 ELECTRIC FUND SCADA Technologist configuring SCADA software Fund: Electric Fund Category: System Improvements Project Location: SCADA System at Utility Control Center Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: Summer 2025 Project Number: EL -02010 SCADA System Upgrades Description This project will upgrade the Supervisory Control and Data Acquisition (SCADA) system hardware. The SCADA system is used to monitor and control critical assets of the City's Electric, Gas, and Water utility sys- tems from the Utility Control Center. Justification An upgrade to peripheral equipment is necessary each year to keep the hardware and software current in order to handle the ever-increasing demands on the system and maintain manufacturer/industry support. Supplemental Information Annual budget amounts are for minor system upgrades/replacements. Full system upgrades are on a 3 to 4 year cycle. Significant Changes 2022-2026 CIP: The annual expense budget has been aligned to cover increased costs of equipment and account for internal labor dedicated to these projects. 2021-2025 CIP: This is an annual budget to fund various upgrades to the SCADA system and peripheral equip- ment. Increases reflect the increased cost of equipment and support. 2020-2024 CIP: The increase in FY 2021 budget increase is to fund the purchase and installation of a demilita- rized zone (DMZ) to add an additional layer of security to the City's local area network (LAN). An external net- work node can access only what is exposed in the DMZ, while the rest of the organization's network is firewalled. The DMZ functions as a small, isolated network positioned between the Internet and the LAN which will allow the City extra time to detect and address breaches before they further penetrate into the internal networks. 364 ELECTRIC FUND • I= PALO ALTO FISCAL YEAH 2022 ADOPTED CAPITAL BUDGET I Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund Total N/A 289,895 N/A 289,894 284,220 405,675 185,000 220,000 225,000 284,219 405,674 185,000 220,000 225,000 185,000 1,220,675 185,000 1,220,674 0 0 N/A N/A Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total N/A 289,894 N/A 289,894 284,219 405,674 185,000 220,000 225,000 284,219 405,674 185,000 220,000 225,000 185,000 1,220,674 185,000 1,220,674 0 0 N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • 365 Fund: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Fall 2016 Initial Project Completion: Fall 2022 Revised Project Start: Fall 2021 Revised Project Completion: Spring 2024 Project Number: EL -11014 Sample of energy use information that could be available to customers Smart Grid Technology Installation Description This project will implement portions of the Smart Grid Road Map that can be cost effectively applied to the City's Electric, Gas, and Water utility systems resulting in operating cost savings, environmental benefits, plus an increased quality of life and productivity for the residents and businesses of Palo Alto. Justification The Smart Grid will help the City of Palo Alto achieve the following goals: energy conservation, carbon emis- sion reduction, efficient utilization of aging infrastructure, improved system reliability, integration of distributed energy resources, accommodation of battery charging demands, cost-effective commodity purchases, and meeting customer demands for information. Supplemental Information This project could include aspects of data management system, smart metering, fiber optic infrastructure improvement, distribution system automation, outage management system, load management system, demand -side management system, leak and revenue protection, customer interface to energy usage, and cus- tomer equipment control. Significant Changes 2022-2026 CIP: Staff has evaluated the proposals and selected the vendors. The contracts are tentatively scheduled for City Council review and approval in October 2021. The project will be funded with the Electric Special Projects (ESP) reserves and repaid from Gas and Water Funds over five years at a 2.5 percent interest. 2021-2025 CIP: This project will implement portions of the Smart Grid Road Map that can be cost effectively applied to the City's electric, gas, and water utility systems, resulting in operating cost savings, environmental benefits, plus an increased quality of life and productivity for the residents and businesses of Palo Alto. Staff 366 ELECTRIC FUND • ThRTED CAPITAL BUDGET ELECTRIC FUND completed a Request for Proposal to solicit bids to evaluate the implementation of Smart Grid technolo- gies in Palo Alto incorporating information gathered from completed pilot projects. 2020-2024 CIP: In December 2018, the City Council accepted the 'Smart Grid and Utilities Technology Implementation Plan' that recommended the implementation of an Automated Metering Infrastructure (AMI) based smart grid system at an estimated cost of $19 million. The cost is estimated to be borne by the Electric ($10.5 million), Gas ($3.4 million) and Water ($5.1 million) Funds. The actual project implementation is not expected to begin until 2023, upon the implementation of the customer information system upgrade project. It is also anticipated the funds from the Electric Special Projects (ESP) reserves will be used to cover the initial capital costs. The Gas and Water Funds will then repay the ESP reserve loan over 10 years at 3.5 percent interest with an annualized payment of $0.4 million and $0.6 million, respectively. 2019-2023 CIP: Project activities in 2019 include consultant development of system specifications in prepa- ration for an RFP to solicit contracts with meter data management systems and advanced metering infra- structure vendors for delivery in 2021 and 2022, respectively. Implementation will begin in 2021 once the upgrade of Utilities' Customer Information System is complete. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund (828,658) 5,173,851 160,000 7,000,000 7,000,000 3,000,000 0 0 17,000,000 (6,300,000) 10,031,342 Transfer from Gas Fund 436,334 0 0 0 0 0 0 0 0 2,400,000 2,836,334 Transfer from Gas Tax Fund 180,000 0 0 0 0 0 0 0 0 0 180,000 Transfer from Water Fund 726,334 0 0 0 0 0 0 0 0 3,900,000 4,626,334 Total 514,003 5,173,851 160,000 7,000,000 7,000,000 3,000,000 0 0 17,000,000 0 17,674,003 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 432,148 5,173,851 160,000 7,000,000 7,000,000 3,000,000 0 0 17,000,000 0 17, 592,148 Design 81,855 0 0 0 0 0 0 0 0 0 81,855 Total 514,003 5,173,851 160,000 7,000,000 7,000,000 3,000,000 0 0 17,000,000 0 17,674,003 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. ELECTRIC FUND • T f'_ BALD ALTO FISCAL YES" D WY)) ADOPTED D CL IT^.,L BUDGET 367 Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Sustainable Transportation Goal: T-1 Policy: T-1.5 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 368 ELECTRIC FUND • CITY OF PALO ALTO High voltage circuit breakers nd: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Summer 2020 Revised Project Start: Summer 2020 Revised Project Completion: Summer 2028 Project Number: EL -17002 Substation 60kV Breaker Replacement Description This project funds the purchase and replacement of high voltage circuit breakers that interconnect the nine electric substations and two power switching stations. There are 23 circuit breakers reaching the end of their recommended reliable useful life expectancy and/or are now underrated for the use. Justification A recent 60kV circuit breaker study performed for the City of Palo Alto found that the interrupting current rat- ing of two of these circuit breakers on the system is not high enough to handle the expected maximum fault current level. Three other circuit breakers are marginal with respect to their interrupting current rating. Fifteen additional older oil circuit breakers are obsolete and have reached or are reaching the ends of their operable lives. One oil circuit breaker has experienced a non -catastrophic failure. Should there be a fault, it could result in a failure of any one of these twelve circuit breakers to operate properly, damaging the breaker and leading to a prolonged electric outage. These circuit breakers are integral and critical components of the electric utility transmission system. Significant Changes 2022-2026 CIP: The project expense increased to account for additional breakers and an increase in material cost. Nine additional oil breakers were added to the replacement list. One of the primary reasons for an increase in material cost is due to the industry migrating away from using greenhouse gases in breaker insula- tion, such as sulfur hexafluoride (SF6), to dry air technology designed breakers. 2021-2025 CIP: This is an ongoing project over several years to replace 60 kV breakers at substations. The increased cost is to cover anticipated increases in material and installation cost. 370 ELECTRIC FUND • -I T Y OF PALO ALTO FISCAL 'YEAR 2022 ADOPTED CAPITAL AL BUDGET 2020-2024 CIP: This project will be a 10 -year program replacing five breakers per year. The annual budget of $600,000 includes engineering consulting services, material, and construction. 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 345,661 1,216,988 608,922 1,508,066 900,000 900,000 900,000 900,000 5,108,066 O 6,062,649 Total 345,649 1,216,988 608,922 1,508,066 900,000 900,000 900,000 900,000 5,108,066 O 6,062,637 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 210,009 1,191,980 583,914 1,508,066 900,000 900,000 900,000 900,000 5,108,066 O 5,901,989 Design 135,640 25,008 25,008 0 0 0 0 0 0 0 160,648 Total 345,649 1,216,988 608,922 1,508,066 900,000 900,000 900,000 900,000 5,108,066 O 6,062,637 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • 371 Electric Substation transformer and bus structure L Fund: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: EL -89044 Substation Facility Improvements Description This project involves several improvements to each of the nine substation facilities in Palo Alto, improvement to the safety grounding grids, upgrading gravel for electrical isolation, replacement of various substation equipment, renovation of security fences and entry gates, paving of driveways and parking areas in substa- tions, upgrading of substation drainage systems, replacement of Remote Terminal Unit (RTU) equipment, bus voltage monitoring and local area network (LAN) connections, as well as other improvements. Justification The electric substations are the link between the transmission and distribution systems. At the substations, voltage levels are converted and distribution circuits branch out to provide power throughout the City. They are a key element to providing reliable electric service to residents and customers in Palo Alto. Work com- pleted under this project helps to ensure reliable operation and electric service. Significant Changes 2021-2025 CIP: Budget increase in FY 2021 for grounding upgrades. Funding Sources Schec ule Funding Source Prior Years 5 Year FY 2021 FY 2021 CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund N/A 802,400 802,400 450,000 400,000 200,000 200,000 200,000 1,450,000 0 N/A Total N/A 802,398 802,398 450,000 400,000 200,000 200,000 200,000 1,450,000 0 N/A 372 ELECTRIC FUND • Expenditure Schedule Project Phase Prior Years 5 Year FY 2021 FY 2021 CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total N/A 762,398 N/A 40,000 N/A 802,398 762,398 40,000 802,398 450,000 0 450,000 400,000 0 400,000 200,000 0 200,000 200,000 0 200,000 200,000 1,450,000 0 0 200,000 1,450,000 0 0 0 N/A N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • 373 Fund: Electric Fund Category: System Improvements Project Location: Colorado Substation Managing Department: Utilities Initial Project Start: Fall 2015 Initial Project Completion: Spring 2017 Revised Project Start: Fall 2018 Revised Project Completion: Winter 2025 Project Number: EL -16003 Substation perimeter wall providing security for the enclosed equipment Substation Physical Security Description The electric substations are a key element of the Electric Distribution System used to provide electricity to res- idents and customers of Palo Alto. This project will evaluate options for protecting electric substations from outside vandalism and intrusion. If necessary, fences and other protections will be repaired. Security lighting will be designed and issued for construction. Justification In 2014, legislation was passed (SB-699) to address security concerns regarding utility sites and systems fol- lowing a 2013 incident involving PG&E's Metcalf Substation in South San Jose. The incident prompted utility providers to consider similar disruptions and implement security measures to mitigate them. If one of Palo Alto's substations were to be similarly damaged, the impact would cause outages of an extended period. The Utility Site Security Improvements project (EL -04012) addresses aspects of visual security such as digital cam- eras, and was combined with this project to include the need for physical protection. Significant Changes 2022-2026 CIP: Security lighting and cameras added to the project scope, but the total project budget remained the same. 2021-2025 CIP: This is an ongoing project over several years to improve security of electric substations. Project work will be coordinated with work proposed in EL -19002, Colorado Substation Site Improvements. Delayed and reappropriated 2020-2024 CIP: Project title changed from Substation Security to Substation Physical Security. The project bud- get has increased by $1.0 million to account for increased project scope at Colorado and Hansen Substations and construction cost escalation. 374 ELECTRIC FUND • OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 2019-2023 CIP: Project budget increased by $0.3 million to account for construction escalation. 2017-2021 CIP: Shifting project priorities have caused the delay for the completion of this project. A consul- tant assessed and recommended security measures in 2017. Staff will review recommendations and issue bids for selected improvements. Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund Total 315,788 2,054,434 900,987 1,453,447 200,000 165,000 165,000 315,756 2,054,434 900,987 1,453,447 200,000 165,000 165,000 Expenc O 1,983,447 O 1,983,447 O 3,200,222 O 3,200,190 iture Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction Design Total 195,728 2,025,093 120,028 29,341 315,756 2,054,434 871,646 1,453,447 29,341 0 900,987 1,453,447 200,000 0 200,000 165,000 0 165,000 165,000 0 165,000 O 1,983,447 O 0 O 1,983,447 O 3,050,821 O 149,369 O 3,200,190 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • 375 Fund: Electric Fund Category: System Improvements Project Location: Electric Substations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: EL -89038 Electric Substation used to distribute power to City of Palo Alto customers Substation Protection Improvements Description This project funds the purchase, engineering, and installation of protective overcurrent relays, circuit breakers, high voltage fuses, and other equipment used at electric substations to protect the equipment and circuits emanating from the substation from damage due to faults (i.e. short circuits) on the electric system. Justification The electric substations are the link between the transmission and distribution systems. At the substations, voltage levels are converted and distribution circuits branch out to provide power throughout the City. They are a key element to providing reliable electric service to residents and customers in Palo Alto. Protective equipment is used to stop power flow when there are problems on the electric system. As the Electric Distribu- tion System becomes more complex and reliability more critical, maintenance of these systems is imperative. This project includes replacement of old protective devices and controls that have misoperated or no longer provide the level of functionality now required for more sophisticated and sensitive devices. Properly designed and operating protective systems are required to ensure public safety, reduce equipment damage, and mini- mize the impact of faults such as reduction in outage durations. Significant Changes 2022-2026 CIP: Staff replaced a group of current transformers, and has completed design and installation of the relays and control systems at Maybell Substation. Staff replaced the Quarry Substation and Hanover Sub- station feeder relays. Staff is upgrading the transformer protection relays at Colorado Power Station. Staff is also evaluating the 6OkV protection system due to recent changes in EL -19001. 376 ELECTRIC FUND • E PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET ELECTRIC FUND 2020-2024 CIP: Staff completed the 60kV coordination study and is working on designs for replacement of current transformers that would be overloaded during faults. Staff is also working on the designs to replace the relays on the Maybell Substation feeders. Due to the size and complexity of this project, staff is in the process of procuring an Engineering Consultant to do the detailed design of the equipment layout and wir- ing. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund Total N/A 708,539 708,539 480,000 300,000 300,000 300,000 300,000 1,680,000 N/A 708,538 708,538 480,000 300,000 300,000 300,000 300,000 1,680,000 0 N/A N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Tot •.i,. Year CIP Total Construction Total N/A 708,538 708,538 480,000 300,000 300,000 300,000 300,000 1,680,000 N/A 708,538 708,538 480,000 300,000 300,000 300,000 300,000 1,680,000 0 0 N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • 377 Electric crews preparing to enter underground vault Fund: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: EL -16001 Underground System Rebuild Description Underground primary electric cables and equipment have a limited life span and need to be replaced before they fail and cause outages. This project will replace underground electric equipment in areas that were origi- nally installed underground instead of as a part of an Underground District. Work will include the replacement of deteriorated electrical cables, transformers, switches and enclosures. Installation of new equipment will bring the electrical system up to current construction standards. Justification The underground system cables and equipment installed prior to 1990 have an expected life of 30 years and now need to be replaced. In addition, most of the equipment and cables were installed in subsurface enclo- sures that have standing water in them in the winter. Exposure to water reduces the life of the equipment and electrical connections and require the rebuilding of the facilities. Utilities has specific projects to address rebuilding Underground Districts. This project will address replacing underground equipment that was installed originally as underground and not part of an Underground District. Significant Changes 2021-2025 CIP: This is an annual budget to fund various projects to replace underground cable as the need is identified. Increases reflect the increased cost of materials and installation. 2020-2024 CIP: Staff is working to identify areas that are high priority for cable replacement based on the age of the existing cables. This currently includes areas in the Stanford Research Park, Arastradero Road, and along East Bayshore Road. 2019-2023 CIP: Shifting project priorities and staffing shortages have delayed identification and development of projects to replace underground facilities that fall under this project. 378 ELECTRIC FUND • OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL 'BUDGET ELECTRIC FUND 2016-2021 CIP: Project established. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund Total N/A 350,000 350,000 350,000 350,000 350,000 350,000 350,000 1,750,000 N/A 349,999 349,999 349,999 349,999 350,000 350,000 350,000 1,749,998 0 0 N/A N/A Expenditure Schec ule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total N/A 349,999 349,999 349,999 349,999 350,000 350,000 350,000 1,749,998 N/A 349,999 349,999 349,999 349,999 350,000 350,000 350,000 1,749,998 0 0 N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • T1' OF PALO ALTO FISCAL PL f -') ' 2 D OPTI D 2 :,[ P:L PO _ 379 Fund: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: EL -19004 Aging pole that needs to be replaced. Wood Pole Replacement Description This project will fund the annual replacement of deteriorated wood poles. Justification Wood poles are used to support overhead utility lines throughout the City of Palo Alto. Though poles are inspected, tested, and treated to maintain their integrity, over time poles will deteriorate to the point that they are no longer safe for utility workers. Replacement of wood poles has been funded under the Electric System Improvement project (EL -98003); however, wood pole replacement competes with other system improvement and service reliability work for funding. A new specific project for pole replacement is being established to give pole replacement a higher priority, as poles are getting older, and to ensure proper funding is approved and allocated each year. Significant Changes 2022-2026 CIP: Due to the timing and execution of the contract, the poles assigned in FY 2020 were completed at the start of FY 2021. The bid proposal and contract to replace the next set of poles will extend into FY 2022. The division does not have sufficient resources to manage a second wood pole project in the year. Funding from FY 2021 is being reappropriated to FY 2022 for the next set of wood pole replacements that year. 2021-2025 CIP: The increased costs are due to increases in cost of materials and construction labor. In June 2020, Council approved the contract for construction of this project, in conjunction with EL -17007 - Facility Relocation for Caltrain Modernization project and construction is expected to start in July 2020. 2020-2024 CIP: Project revenues updated to reflect estimated shared costs from AT&T for joint pole access. 2019-2023 CIP: Project established. 380 ELECTRIC FUND • i_ i Ez: Pi' T F,L 1 7C:ET Project Phase Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund N/A 2,693,241 1,203,314 1,589,927 1,350,000 1,350,000 1,350,000 1,350,000 6,989,927 0 N/A Other N/A 300,000 300,000 150,000 150,000 150,000 150,000 150,000 750,000 0 N/A Total N/A 2,993,241 1,503,314 1,739,927 1,500,000 1,500,000 1,500,000 1,500,000 7,739,927 0 N/A Expenditure Schedule Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 2,993,241 1,503,314 1,739,927 1,500,000 1,500,000 1,500,000 1,500,000 7,739,927 0 N/A Total N/A 2,993,241 1,503,314 1,739,927 1,500,000 1,500,000 1,500,000 1,500,000 7,739,927 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • 381 CITY OF PALO ALTO Undergrounding Projects ELECTRIC FUND • 383 ELECTRIC FUND Fund: Electric Fund Category: Undergrounding Projects Managing Department: Utilities Initial Project Start: Spring 2017 Initial Project Completion: Spring Revised Project Start: Spring 2026 Revised Project Completion: Spring 20 Project Number: EL -0 Intersection of Embarcadero Road and Waverley Street (part of Underground District 42) Underground District 42 - Embarcadero Road, Emerson, Middlefield Description This project will replace the existing overhead electrical distribution system with an underground system along Embarcadero between Emerson and Middlefield. This project involves creating an Underground Utilities Dis- trict and performing the work on a general benefit basis under the provisions of Utility Rule 17 which requires the Utility to bear the cost of the distribution system and the property owners to bear the cost of under - grounding their services. Justification Benefits of undergrounding include system improvement, higher reliability, reduced tree trimming, and improved aesthetics. Undergrounding has been approved to continue the ongoing underground conversion program and also because the area meets the California Public Utilities Commission rules dictating the areas where a telephone company can underground their lines. Significant Changes 2022-2026 CIP: This project has been deferred, with design beginning in FY 2026 due to lack of resources and higher priority projects. 2021-2025 CIP: This project has been deferred to lack of resources and higher priority projects. 2020-2024 CIP: Design and construction are being spread over two years. 384 ELECTRIC FUND • DRTED CAPITAL BUDGET • Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund O 0 0 0 0 0 0 50,000 50,000 O 50,000 Total O 0 0 0 0 0 0 50,000 50,000 O 50,000 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 0 0 0 0 0 0 34,400 34,400 O 34,400 Design O 0 0 0 0 0 0 15,600 15,600 O 15,600 Total O 0 0 0 0 0 0 50,000 50,000 O 50,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • 385 ELECTRIC FUND Fund: Electric Fund Category: Undergrounding Projects Project Location: Alma, Addison, Bryant, and Melville Managing Department: Utilities Initial Project Start: Spring 2018 Initial Project Completion: Spring 2019 Revised Project Start: Spring 2026 Revised Project Completion: Spring 2027 Project Number: EL -11009 Alma Street at Embarcadero Road (part of Underground District 43) Underground District 43 - Alma/ Embarcadero Description This project will replace the existing overhead electrical distribution system with an underground system in the area bounded by Alma, Addison, Bryant, and Melville. This project involves creating an Underground Utilities District and performing the work on a general benefit basis under the provisions of Utility Rule 17, which requires the Utility to bear the cost of the distribution system and the property owners to bear the cost of undergrounding their services. Justification Benefits of undergrounding include system improvement, higher reliability, reduced tree trimming, and improved aesthetics. Undergrounding has been approved to continue the ongoing underground conversion program and also because the area meets California Public Utilities Commission rules dictating the areas where a telephone company can underground their lines. Significant Changes 2022-2026 CIP: This project has been deferred, with design beginning in FY 2026 due to lack of resources and higher priority projects. 2021-2025 CIP: This project is deferred to later years to focus on higher priority work. 2020-2024 CIP: Design and construction work is being spread over two years. 386 ELECTRIC FUND • :I T Y OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Electric Fund 0 0 0 0 0 0 0 50,000 50,000 O 50,000 Total O 0 0 0 0 0 0 50,000 50,000 O 50,000 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Design 0 0 0 50,000 50,000 O 50,000 Total O 0 0 0 0 0 0 50,000 50,000 O 50,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • 387 ELECTRIC FUND Fund: Electric Fund Category: Undergrounding Projects Project Location: 400 block of West Charleston and El Camino Real Managing Department: Utilities Initial Project Start: Spring 2015 Initial Project Completion: Spring 2017 Revised Project Start: Spring 2017 Revised Project Completion: Winter 2022 Project Number: EL -12001 Overhead facilities at the intersection of Arastradero Road and El Camino Real (part of Underground District 46) Underground District 46 - Charleston/EI Camino Real Description This project includes the costs to underground the existing overhead Electrical Distribution System in the area along the 400 block of West Charleston and El Camino Real. Justification Benefits of undergrounding include system improvement, higher reliability, reduced tree trimming, and improved aesthetics of this busy intersection. Funding has been approved to continue the ongoing under- ground conversion program and also because the area meets California Public Utilities Commission (CPUC) rules dictating the areas where a telephone company can underground their lines. Significant Changes 2022-2026 CIP: This is the last phase of the overhead to underground conversion project along the section of W. Charleston-Arastradero Road to remove the remaining overhead 12kV lines and replacing the existing 60kV line with new conductors. In June 2021, Council approved the contract for the construction of the last phase of the project, which is anticipated to start July and be completed by September 2021. 2021-2025 CIP: Construction began in June 2018 and the installation of underground substructures (conduits and boxes) to facilitate the installation of the electric distribution system was completed in June 2019. A short- age of staffing has delayed completion of the construction of the underground system. Staff will proceed with going out to bid for a contractor to complete all remaining electric work (including transmission line rebuild) to complete the project by Winter 2022. 2020-2024 CIP: Construction began in June 2018. Undergrounding will be completed by June 2019, and the overhead system will be removed. 2017-2021 CIP: Due to safety concerns, this project was re -prioritized and moved up by one year. 388 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Other Total 2,051,403 319,256 2,370,614 1,533,811 1,298,811 0 0 1,533,811 1,298,811 235,000 0 235,000 0 0 0 0 0 0 0 0 0 O 235,000 O 0 O 235,000 O 3,585,214 O 319,256 O 3,904,425 Project Phase Construction Design Total Expenditure Schedule 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total 1,798,507 572,107 2,370,614 1,521,531 1,286,531 235,000 12,280 12,280 0 1,533,811 1,298,811 235,000 0 0 0 0 0 0 0 0 0 O 235,000 O 0 O 235,000 O 3,320,038 O 584,387 O 3,904,425 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • 389 CITY OF PALO ALTO FIBER OPTICS FUND Overview The City of Palo Alto offers a full array of utility services to its citizens and businesses. The most recent addition to this list of services provided to City of Palo Alto residents and commercial customers is the licensing of dark fiber service connections on a dark optical fiber backbone network (fiber network), origi- nally designed and built by the City in the mid to late 1990s. Fiber Optics Fund Capital Expenditures 3,000,000 2,400,000 1,800,000 1,200,000 5600,000 $0 1 1 1 I 1 I 1 I I 1 I FY 2018 Actuals FY 2020 FY 2022 FY 2024 FY 2026 Actuals Adopted Projected Projected 392 FIBER OPTICS FUND • FIBER OPTICS FUND For the 2022-2026 Capital Improvement Program (CIP), expenditures of $2.3 million are programmed, with $0.5 million allocated in Fiscal Year 2022. Major projects funded in the 2022-2026 CIP include Fiber Optics Customer Connections ($1.3 million), and Fiber Network System Improvements ($1.0 million). The budget for the Fiber Optics CIP can be categorized into two types of projects: Capacity Improvements and Cus- tomer Connections. Infrastructure Inventory CLASSIFICATION QUANTITY Route Miles of Backbone Fiber Cable 55.4 Route Miles of Overhead Backbone Fiber Optic Cable 21.6 Route Miles of Underground Backbone Fiber Optic Cable 33.8 Capacity Improvements With advances in various technologies dependent on high -bandwidth broadband connectivity, increases in online services and applications, and significant increases in data transmission over fiber optic networks, access to fiber optic cables is increasingly in demand. To ensure reliable fiber optic service to City of Palo Alto residents and commercial customers, network components such as fiber optic cables and splice cabi- nets need to be upgraded or added to increase capacity; replaced or protected from damage by animals; and rerouted away from hazardous conditions. Recent Accomplishments Created a work plan to facilitate improvements in the Palo Alto Foothills. The plan is focused on fire safety measures. Actions will include undergrounding fiber cables and moving existing cables, both aerial and underground, to reduce fire danger. Coordinated with Caltrain to optimize City fiber for safety and efficiency at key Caltrain crossings. 2022-2026 Capital Improvement Program There is one recurring project in the Capacity Improvements category in the 2022-2026 CIP: • Fiber Network System Improvements (Fiscal Year 2022: $0.2 million; 2022-2026 CIP: $1.0 million) Non -Recurring Projects There are no non -recurring projects in the Capacity Improvements category with amounts in the 2022- 2026 CIP. The Fiber Network System Rebuild project is temporarily on hold pending completion of the detailed engi- neering design of the fiber backbone expansion and fiber -to -the -home (FTTH) network by Magellan Advi- sors. The new proposed fiber backbone will provide high capacity fiber to City departments (Utilities, Public Works, Office of Emergency Services, Transportation, Information Technology, and Community Ser- FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 393 FIBER OPTICS FUND vices). The backbone will be routed through neighborhoods and business districts, which will provide more commercial dark fiber leasing opportunities and reduce construction costs for FTTH. The engineering design work is expected to be completed by April 2022. Customer Connections The fiber network must evolve as customers continually change their fiber optic needs due to equipment additions, new construction, building expansions, building remodels, teardowns and rebuilds, and new building occupancy types. Projects in this category include work required to meet the needs of customers who have applied for new or upgraded dark fiber optic service connections. The connection costs associ- ated with new or upgraded connections are offset by non -recurring charges (NRC) to establish the con- nections and monthly recurring charges (MRC) or dark fiber license fees. Recent Accomplishments Fiber Engineering and Operations is working in tandem with Caltrain to improve the safety and reliability of both City Fiber and Caltrain's infrastructure. The work is primarily to enable Caltrain to electrify its trains. As a result, City fiber has raised the height of its fiber cables which creates an additional safety measure. Fiber in the Arastradero Road Area is being moved from the rear of the house lots to underground the street to enable access for maintenance and improvements. 2022-2026 Capital Improvement Program rrin Proy :t There is one recurring project, Fiber Optics Customer Connections, in the Customer Connections category. In the 2022-2026 Capital Improvement Program, recurring funding in this project remains at approximately $0.3 million annually. This project provides funding for the installation of fiber optic infrastructure for new service connections. Non -Recurring Projects There are no non -recurring projects in this category. 394 FIBER OPTICS FUND • PALO ALTO FISCAL Y' -,.R 2022 ,AD OPTED CAPITAL BUDGET Fiber Optics FIBER OPTICS FUND Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopted FY 2023 FY 2024 FY 2025 FY 2026 Total AIM SOURCE OF FUNDS Other FO -10000 Fiber Optics Customer Connections 200,000 200,000 200,000 200,000 200,000 200,000 200,000 1,000,000 Other Total 200,000 200,000 200,000 200,000 200,000 200,000 200,000 1,000,000 Total Sources 200,000 200,000 200,000 200,000 200,000 200,000 200,000 1,000,000 USE OF FUNDS Capacity Improvements FO -10001 Fiber Optics Network - System Improvements 436,716 436,716 200,000 200,000 200,000 200,000 200,000 1,000,000 FO -16000 Fiber Optics Network - System Rebuild 2,142,573 2,142,573 0 0 0 0 0 0 Capacity Improvements Total 2,579,289 2,579,289 200,000 200,000 200,000 200,000 200,000 1,000,000 Customer Connections FO -10000 Fiber Optics Customer Connections 249,998 249,999 250,000 250,000 250,000 250,000 250,000 1,250,000 Customer Connections Total 249,998 249,999 250,000 250,000 250,000 250,000 250,000 1,250,000 Total Uses 2,829,287 2,829,288 450,000 450,000 450,000 450,000 450,000 2,250,000 FIBER OPTICS FUND • 395 CITY OF PALO ALTO F PROPOSED FIBER OPTIC BACKBONE EXTENSION Fl ADD FIBER CABLE TO INCREASE CAPACITY TO SERVE (XXXXX) 2023 - 2026 F6 SAME AS ABOVE (XXXXX) 2023 - 2026 VARIOUS EXPANSION IN CONJUNCTION WITH UTILITY COMMUNICATION UPGRADES (XXXXX) 2023 - 2026 PROPOSED FIBER OPTIC SYSTEM IMPROVEMENT VARIOUS RELIABILITY IMPROVEMENT FOOTHILLS SYSTEM REBUILD (10001) RECURRING (10001) 2021 - 2023 - The City of Palo Alto This map is a product of the CityofPafoAftoGiS FIBER OPTIC FUND 2022-2026 CAPITAL IMPROVEMENT PROGRAM IF 2snat. Pdo, 22012-03-29 09:18:09 [Stioo mapegi s$lgi s'.adm [millets wie r. nib This dtxatment is a gsaphicaepresenfation Only of best axailahle s auroes. The City of Pala Alta assarnes rta respons itai I ity for any eerors. 01989 to Z012 City of Palo Alto CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 397 CITY OF PALO ALTO Capacity Improvements FIBER OPTICS FUND • 399 IBER OPTICS FUND Fiber optic crew installing new fiber optic cables Fund: Fiber Optics Fund Category: Capacity Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: FO -10001 Fiber Optics Network -System Improvements Description This project provides funding to improve reliability within the existing fiber network. Typical activities in this project include purchasing, upgrading, and installing fiber optic cables, conduits, and splice enclosures. Justification This project promotes the formation of a competitive market for telecommunications in Palo Alto by accelerat- ing the pace at which high -quality, low-cost, advanced telecommunications services are delivered to the resi- dents and businesses in Palo Alto. This occurs while limiting the negative impacts on Palo Alto's environment by using existing conduit and wood utility poles in the public rights -of -way. This also enables the Fiber Optics Fund to generate additional revenues through the enhanced use of its existing conduit and wood utility poles. Supplemental Information The Fiber Optics Utility continues to add capacity improvements in the form of additional fiber in congested areas as well as areas of predicted growth. Significant Changes 2022-2026 CIP: Staff will postpone and combine the Montebello project with the Wildfire Mitigation Project to save costs on the substructure work. 2021-2025 CIP: Changed project title from Fiber Optic System Improvements to Fiber Optic Network - System Improvements. 2020-2024 CIP: The Fiber Optics Fund will build emergency water supply resiliency at Montebello reservoir to enable the Utilities Supervisory Control and Data Acquisition (SCADA) system to add full remote -control valves at the reservoir. Montebello is the only reservoir (of seven) remaining without available fiber service con- nections. Staff must manually turn on/off the valves which may be difficult after a major earthquake or unsafe 400 FIBER OPTICS FUND • Y OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET ■ FIBER OPTICS FUND during a wildfire or similar emergencies. In addition, intermittent loss of cellular and radio coverage in the foothills area where the reservoir is located may occur. This is a major impediment for emergency response calls. Finally, if fiber is available at Montebello Reservoir, Utilities can use this fiber for backhaul communica- tion links for Advanced Metering Infrastructure (AMI) collectors to serve customers. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Fiber Optics Fund N/A 436,716 436,716 200,000 200,000 200,000 200,000 200,000 1,000,000 O N/A Total N/A 436,716 436,716 200,000 200,000 200,000 200,000 200,000 1,000,000 O N/A Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction N/A 436,716 436,716 200,000 200,000 200,000 200,000 200,000 1,000,000 O N/A Total N/A 436,716 436,716 200,000 200,000 200,000 200,000 200,000 1,000,000 O N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Business & Economics Section: Culture of Innovation and Business Diversity Goal: B-4 Policy: B-4.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. FIBER OPTICS FUND • 401 CITY OF PALO ALTO Customer Connections FIBER OPTICS FUND • 403 Fund: Fiber Optics Fund Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: Project Number: FO -1000'' Technician installing new fiber optic cables Fiber Optics Customer Connections Description This project provides funding for the installation of fiber optic infrastructure for new service connections. Typ- ical activities in this project include: purchasing, upgrading, and installing fiber optic cables, conduits, and splice enclosures at customer sites. Justification This project promotes the formation of a competitive market for telecommunications in Palo Alto, accelerating the pace at which high -quality, low-cost, advanced telecommunications services are delivered to businesses while limiting the negative impacts on Palo Alto's environment by using existing conduits and wood utility poles rather than adding additional infrastructure to support the system. This project enables the Fiber Optics Fund to generate additional revenues through the enhanced use of its conduits and poles. Supplemental Information The cost to the Fiber Optics Fund associated with new service connections and the City's cost of ownership are billed to the requesting parties. Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Fiber Optics Fund N/A 50,000 50,000 50,000 50,000 50,000 50,000 50,000 250,000 O N/A Other N/A 200,000 200,000 200,000 200,000 200,000 200,000 200,000 1,000,000 O N/A Total N/A 249,998 249,999 250,000 250,000 250,000 250,000 250,000 1,250,000 O N/A 404 FIBER OPTICS FUND • Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2,a _ 2 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 249,998 249,999 250,000 250,000 250,000 250,000 250,000 1,250,000 0 N/A Total N/A 249,998 249,999 250,000 250,000 250,000 250,000 250,000 1,250,000 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Business & Economics Section: Culture of Innovation and Business Diversity Goal: B-4 Policy: B-4.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. FIBER OPTICS FUND • 405 CITY OF PALO ALTO GAS FUND EMI MI Overview The City of Palo Alto offers a full array of utility services to its citizens and businesses. The municipal natu- ral gas distribution system began operation in 1917 and provides safe, reliable, and cost effective gas ser- vice to residents and customers of Palo Alto. For the 2022-2026 Capital Improvement Program (CIP), approximately $33.6 million is projected, with $4.6 million allocated in Fiscal Year 2022. Overall, a total of 10 projects are planned for the 5 -year CIP. Gas Fund Capital Expendiures $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 i • • ♦ • 1 • • 1 1 1 ♦ 1 ♦ 1 ♦ ♦ I ♦ ♦ 1 ♦ ♦ / ♦ : i FY 2018 FY 2020 FY 2022 FY 2024 FY 2026 Actuals Actuals Adopted Projected Projected 408 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET GAS FUND Major projects funded in the 2022-2026 CIP include Gas Main Replacements (cumulative total of $22.5 million), Gas System, Customer Connections ($5.8 million), and Gas Meters and Regulators ($2.5 mil- lion). The budget for the Gas Fund CIP can be categorized into three separate types of projects: Customer Connections, Gas Main Replacements, and System Improvements. Infrastructure Inventory Total miles of gas main distribution system 210.56 Total miles of gas service extension to residents and businesses 203.98 Number of gas receiving stations 4 Natural Gas System NUMBER OF SERVICES IN MILES OF SERVICES IN MATERIAL TYPE MILES OF MAINS IN SYSTEM SYSTEM SYSTEM (AVG 62'SERVICE) Steel 62.61 2,200 25.83 Plastic, PVC 33.68 705 8.28 Plastic, PE 114.23 14,362 168.64 Plastic, ABS 0.05 20 0.23 Plastic, Other 0.00 7 0.08 Other 0 77 0.90 TOTAL 210.58 17,371 203.98 Customer Connections As customers continually change their gas needs due to equipment additions, building expansions, build- ing remodels, and new building occupancy types, the gas system must evolve to meet these needs. The Gas System Customer Connections project, which is one of the largest recurring projects within the Gas Fund ($1.1 million in Fiscal Year 2022, $5.8 million over the 2022-2026 CIP), is accounted for within this cat- egory. This project allows for the completion of work required to meet the needs of customers who have applied for new or upgraded gas service. The Gas Fund pays for a portion of this project, while remaining costs are supported by reimbursements from customers for connection work performed by the City. Recent Accomplishments • In Fiscal Year 2020, the Utilities Gas Division completed approximately 110 customer service projects, at a cost of $0.5 million. GAS FUND • 409 2022-2026 Capital Improvement Program Recurring Projects A total of $5.8 million is programmed for Customer Connections recurring projects in the 2022-2026 CIP, with $1.1 million allocated in Fiscal Year 2022. Recurring projects in this category include the following: • Gas System, Customer Connections (Fiscal Year 2022: $1.1 million; 5 -Year CIP: $5.8 million) Gas Main Replacements The Gas Main Replacements (GMR) category accounts for the replacement of inadequately -sized and structurally deficient gas mains and services that are subject to corrosion or reaching the end of their expected life. The Utilities Department coordinates with the Public Works Department's street mainte- nance projects to minimize damage to the City's pavement and maximize cost efficiency. In the next five years, it is anticipated that approximately 90,000 linear feet of gas mains, or eight percent of the entire system, will be replaced. The 2022-2026 CIP includes $22.5 million in funding for projects within this cate- gory. Recent Accomplishments Finalized designs of the Gas Main Replacement 23 project within business districts to replace approximately 27,000 linear feet of natural gas mains and 350 natural gas service pipelines made of Polyvinyl Chloride (PVC) and Steel Black Wrap Pipe (BWP). 2022-2026 Capital Improvement Program GMR projects are included in the 2022-2026 CIP (Fiscal Year 2022: $2.5 million; 5 -Year CIP: $22.5 million). System Improvements To ensure reliable gas services for the City of Palo Alto residents and customers, gas infrastructure must be replaced upon reaching the end of its expected life. The System Improvements category includes three projects during the 2022-2026 CIP at a total cost of $5.3 million, with $1.1 million allocated in Fiscal Year 2022. Recent Accomplishments Completed replacement of approximately 109 natural gas services with pipeline material of Acrylonitrile Butadiene Styrene (ABS) or Tenite, at various locations within the City. Replaced multiple large diameter gas emergency valves that had active gas leaks. In CY2020, repaired 69 Grade 1, 2, and 3 leaks throughout the City. • Completed inspection of 408 of the 1,250 sanitary sewer laterals to be inspected in year one under the Phase II Crossbore Gas Safety Program. The Phase II Crossbore Gas Safety Program was terminated early due to the COVID-19 pandemic. • The Phase I I I Crossbore Gas Safety Program will start construction in March 2021 and will start where Phase II project ended. The Phase I I I Crossbore Safety Program is to inspect existing sanitary sewer laterals for damages caused during the installation of natural gas main and service pipelines. 410 GAS FUND • =;IT 2022 ADOPTED CAPITAL BUDGET 2022-2026 Capital Improvement Program Recurs` a There are three funded recurring projects in the System Improvements category in the 2022-2026 CIP: Gas Distribution System Improvements (Fiscal Year 2022: $0.5 million; 5 -Year CIP: $2.5 million) Gas Equipment and Tools (Fiscal Year 2022: $0.1 million; 5 -Year CIP: $0.3 million) Gas Meters and Regulators (Fiscal Year 2022: $0.5 million; 5 -Year CIP: $2.5 million) Non -Recurring Projects There are no non -recurring project in the System Improvements category in the 2022-2026 CIP. Please refer to the City of Palo Alto Utilities webpage to confirm project details: https://www.cityof- paloalto.org/Departments/Utilities/Util ities-Services-Safety/Uti lities-Projects Gas Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopted FY 2023 FY 2024 FY 2025 FY 2026 Total SOURCE OF FUNDS Other GS -80017 Gas System, Customer Connections 900,000 900,000 900,000 900,000 900,000 900,000 900,000 4,500,000 Other Total 900,000 900,000 900,000 900,000 900,000 900,000 900,000 4,500,000 Total Sources 900,000 900,000 900,000 900,000 900,000 900,000 900,000 4,500,000 USE OF FUNDS Customer Connections GS -80017 Gas System, Customer Connections 1,155,053 1,155,053 1,124,169 1,166,894 1,210,901 1,247,228 1,100,000 5,849,192 Customer Connections Total 1,155,053 1,155,053 1,124,169 1,166,894 1,210,901 1,247,228 1,100,000 5,849,192 Gas Main Replacements GS -12001 Gas Main Replacement - Project 22 70,000 70,000 0 0 0 0 0 0 GS -13001 Gas Main Replacement - Project 23 7,740,697 7,279,701 460,996 0 0 0 0 460,996 GS -14003 Gas Main Replacement - Project 24 0 0 2,000,000 7,000,000 0 0 0 9,000,000 GS -15000 Gas Main Replacement - Project 25 0 0 0 0 2,000,000 9,000,000 0 11,000,000 GS -16000 Gas Main Replacement - Project 26 0 0 0 0 0 0 2,000,000 2,000,000 Gas Main Replacements Total 7,810,697 7,349,701 2,460,996 7,000,000 2,000,000 9,000,000 2,000,000 22,460,996 System Improvements GS -18000 Gas ABS/Tenite Replacement Project 1,149,062 1,149,062 0 0 0 0 0 0 GAS FUND • 411 GAS FUND Gas (Continued) Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopted FY 2023 FY 2024 FY 2025 FY 2026 Total GS -11002 Gas Distribution System Improvements 511,464 511,464 500,000 500,000 500,000 500,000 500,000 2,500,000 GS -13002 Gas Equipment and Tools 100,000 100,000 50,000 50,000 50,000 50,000 50,000 250,000 GS -80019 Gas Meters and Regulators 183,394 183,394 500,000 500,000 500,000 500,000 500,000 2,500,000 System Improvements Total 1,943,920 1,943,920 1,050,000 1,050,000 1,050,000 1,050,000 1,050,000 5,250,000 Total Uses 10,909,670 10,448,674 4,635,165 9,216,894 4,260,901 11,297,228 4,150,000 33,560,188 412 GAS FUND • rien ,.� g m 4 w. le 0 E41, 5S ° - ._. Conan Da East a31 Bala ,m . om Ttlogirblelft, �— ,,,.,.,,AF„, 7. aYshore _ ., m- a ,,, A a ,ma r -t_ r —e —e t 1( � Raga 8 0 // Gas Main Replacement (GMR) Projects FY'22 (GMR 23) - reappropriating the budget from FY21 FY'23 (GMR 24) FY'24 (No Construction Projects) FY'25 (GMR 25) FY'26 (No Construction Projects) o sg 4Aarcz aYshore Iwywranititi a 1 The C i ty of Palo Alto GAS FUND MAP FY'22 to FY'26 CAPITAL IMPROVEMENT PROGRAM This map is a product of the City of Palo Alto GIS 2500' ssantos,2021-07-06 13:01 06 Gas Fund Map 2022-2026(\\cc-maps\Encompass).Admin'ersonal\gs view.mdb) This documentis a graphic representation only of bestavailable sources The City of Palo Alto assumes no responsibility for any errors.©1989 to2016 City of Palo Alto CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO F _ 413 CITY OF PALO ALTO Customer Connections GAS FUND • Fund: Gas Fund Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: GS -80017 Gas System, Customer Connections Description This funding allows for the Gas Distribution System to be extended in order to provide gas service to new cus- tomers and augment service to customers with increased natural gas demands. Improvements include new mains, services, valves, regulators, meters, and accessories. Justification This project upgrades infrastructure to provide gas service connections to new customers, meet changes in existing customer service demands, and respond to changes in gas service requirements due to new develop- ment or redevelopment. This project is funded partially from reimbursements by customers. Significant Changes 2021-2025 CIP: Funding was decreased slightly to reflect actual expenditures from prior years. 2015-2019 CIP: Project was retitled from Gas Systems Extensions. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Gas Fund Other Total N/A 255,053 255,053 224,169 266,894 310,901 347,228 200,000 1,349,192 N/A 900,000 900,000 900,000 900,000 900.000 900,000 900,000 4,500,000 N/A 1,155, 053 1,155, 053 1,124,169 1,166, 894 1,210,901 1,247,228 1,100, 000 5,849,192 0 0 0 N/A N/A N/A 416 GAS FUND • Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 1,155,053 1,155,053 1,124,169 1,166,894 1,210,901 1,247,228 1,100,000 5,849,192 0 N/A Total N/A 1,155,053 1,155,053 1,124,169 1,166,894 1,210,901 1,247,228 1,100,000 5,849,192 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • 417 CITY OF PALO ALTO Gas Main Replacements GAS FUND • GAS FUND Installation of new HDPE gas service main Fund: Gas Fund Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2016 Initial Project Completion: Winter 2018 Revised Project Start: Summer 2019 Revised Project Completion: Fall 2022 Project Number: GS -13001 Gas Main Replacement -Project 23 Description This project replaces approximately 21,700 linear feet (which represents 1.8 percent of the City's Gas Distribu- tion System) of gas mains that may be leaking, inadequately -sized, and/or structurally deficient. These replacements are located on various streets in the Evergreen Park, Ventura, Midtown, College Terrace, Charles- ton Terrace, and Research Park neighborhoods. Staff identifies problematic mains/services by researching maintenance and leak histories, analyzing performance of the entire Gas Distribution System, and considering risks ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services located in business districts and steel mains and ser- vices with ineffective corrosion protection, also known as cathodic protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC and steel facilities located within business districts that have been assigned the highest probability and consequence scores. Targeted streets will be coordinated with the Public Works Street Mainte- nance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities webpage for the most recent project details. Significant Changes 2022-2026 CIP: The design was completed during the summer and construction is scheduled to start in the winter of 2021. 420 GAS FUND • 2021-2025 CIP: In order to maintain Gas fund reserves within acceptable target levels, staff reduced the scope and budget of the project by 5,436 linear feet and approximately $3,000,000. 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and waste- water construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bidders and higher prices on construction proj- ects due to the increased demand for construction services. Revised total project estimate to $11.0 million, an increase of $3.8 million, due to higher construction costs. The project scope has also increased by 7,136 in linear footage. 2019-2023 CIP: The budget has been revised to account for construction cost escalation. 2018-2022 CIP: The construction is postponed to start in FY 2018 due to GMR 22 being delayed. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Gas Fund Total 211,174 7,740,697 7,279,701 460,996 211,172 7,740,697 7,279,701 460,996 Ex 0 0 0 0 0 0 oenditure Schedule O 460,996 O 460,996 O 7,951,871 O 7,951,869 Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 107,967 7,648,047 7,187,051 103,205 92,650 92,650 460,996 0 211,172 7,740,697 7,279,701 460,996 0 0 0 0 0 0 0 0 0 O 460,996 O 0 O 460,996 O 7,756,014 O 195,855 O 7,951,869 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • 421 Fund: Gas Fund Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2022 Revised Project Completion: Fall 2023 Project Number: GS -14003 Installation of new HDPE gas service main Gas Main Replacement -Project 24 Description This project replaces approximately 20,209 linear feet (which represents 1.8 percent of the City's Gas Distribu- tion System) of leaking, inadequately -sized, and structurally deficient gas mains and services located on vari- ous streets in neighborhoods of the Stanford Research Park, Green Acres, Charleston Terrace, and the Stanford Industrial business districts. Staff identifies problematic mains/services by researching maintenance and leak histories, analyzing performance of the entire Gas Distribution System, and considering risks ratings of the Dis- tribution Integrity Management Plan. Justification The project will target replacing PVC mains and services located in business districts and steel mains and ser- vices with ineffective corrosion protection, also known as cathodic protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC and steel facilities, located within business districts that have been assigned the highest probability and consequence scores. Targeted streets will be coordinated with the Public Works Street Mainte- nance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities webpage for the most recent project details. Significant Changes 2022-2026 CIP: To maintain the Gas fund reserve within acceptable target levels and keep rate increases low, the project budget for GMR 24 has decreased by $2.0 million. 422 GAS FUND • TY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGE GAS FUND 2021-2025 CIP: Due to delays of GMR 23, construction for GMR 24 is being postponed to FY 2023. 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and waste- water construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bidders and higher prices on construction proj- ects due to the increased demand for construction services. Revised total project estimate to $11.0 million, an increase of $3.8 million, due to higher construction costs. Project scope increased by 4,030 in linear footage. 2019-2023 CIP: The budget has been revised to account for construction cost escalation. 2018-2022 CIP: Due to delays of GMR 22 and GMR 23, GMR 24 is being postponed to FY 2019. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Gas Fund O 0 2,000,000 7,000,000 O 0 0 9,000,000 9,000,000 Total O 0 0 2,000,000 7,000,000 O 0 Expenditure Schedule 0 9,000,000 O 9,000,000 Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 0 0 0 7,000,000 O 0 0 7,000,000 O 7,000,000 Design O 0 0 2,000,000 0 0 0 0 2,000,000 O 2,000,000 Total O 0 0 2,000,000 7,000,000 0 0 0 9,000,000 0 9,000,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. GAS FUND • 423 New gas service meter and regulating equipment Fund: Gas Fund Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2018 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2024 Revised Project Completion: Winter 2026 Project Number: GS -15000 Gas Main Replacement -Project 25 Description This project replaces approximately 31,260 linear feet (which represents 2.8 percent of the City's Gas Distribu- tion System) of leaking, inadequately -sized, and structurally deficient gas mains and services located on vari- ous streets in the neighborhoods of Palo Verde, Midtown, Evergreen, and Ventura. Staff identifies problematic mains/services by researching maintenance and leak histories, analyzing performance of the entire Gas Distri- bution System, and considering risks ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services, also known in the industry as cathodic protection, located in business districts and steel mains and services with ineffective corrosion protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities located within business districts that have been assigned the highest probability and consequence scores. Targeted streets will be coordinated with the Public Works Street Maintenance Pro- gram to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities webpage for the most recent project details. Significant Changes 2021-2025 CIP: Due to delays of GMR 22, GMR 23, and GMR 24, GMR 25 postponed to FY 2024. 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewa- ter construction project every other year instead of annually to reduce the amount of construction when prices 424 GAS FUND • OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET GAS FUND are high. Revised total project estimate to $12.0 million, an increase of $3.8 million, due to higher construc- tion costs. In the last few years there have been fewer bidders and higher prices on construction projects due to the increased demand for construction services. 2019-2023 CIP: The budget has been revised to account for construction cost escalation. 2018-2022 CIP: Project postponed to begin in FY 2020 due to GMR 22 being delayed. Funding Sources Schedule Funding Source Prior FY 2021 FY 2021 Years 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Gas Fund 0 0 0 2,000,000 9,000,000 O 11,000,000 O 11,000,000 Total O 0 0 0 0 2,000,000 9,000,000 O 11,000,000 O 11,000,000 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 0 0 0 0 979,800 6,229,500 O 7,209,300 O 7,209,300 Design O 0 0 0 0 1,020,200 2,770,500 O 3,790,700 3,790,700 Total O 0 0 0 0 2,000,000 9,000,000 0 11,000,000 0 11,000,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • 425 GAS FUND Gas Main Replacement - Project 26 Fund: Gas Fund Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Summer 2025 Revised Project Completion: Fall 2026 Project Number: GS -16000 Gas Main Replacement -Project 26 Description This project replaces approximately 13,471 linear feet (which represents 1.2 percent of the City's Gas Distribu- tion System) of leaking, inadequately -sized, and structurally deficient gas mains and services located on vari- ous streets in the University Park and Crescent Park neighborhoods. Staff identifies problematic mains/ services by researching maintenance and leak histories, analyzing performance of the entire gas distribution system, and considering risks ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services located in business districts and steel mains and ser- vices with ineffective corrosion protection, also known in the industry as cathodic protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities located within business districts assigned the highest probability and conse- quences scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities webpage for the most recent project details. Significant Changes 2022-2026 CIP: Due to delays of GMR 23, GMR 24, and GMR 25, GMR 26 was postponed to FY 2026. 2019-2023 CIP: The budget has been revised to account for construction cost escalation. 2018-2022 CIP: Due to delays of GMR 22 and GMR 23, this project is postponed to FY 2021. 426 GAS FUND • FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Gas Fund 0 0 0 0 0 0 0 2,000,000 2,000,000 9,000,000 2,000,000 Total O 0 0 0 0 0 0 2,000,000 2,000,000 9,000,000 2,000,000 Expenditure Schedule Project Phase Prior FY 2021 FY 2021 Years 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 0 0 1,000,000 1,000,000 9,000,000 1,000,000 Design O 0 0 0 0 0 0 1,000,000 1,000,000 0 1,000,000 Total O 0 0 0 O 0 0 2,000,000 2,000,000 9,000,000 2,000,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • 427 CITY OF PALO ALTO System Improvements GAS FUND • Gas system improvements Fund: Gas Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: GS -11002 Gas Distribution System Improvements Description This project provides funding as needed to improve the Gas Distribution System. Typical activities include: increasing distribution system capacity for load growth, replacing deteriorated capital facilities, re-configur- ing/adding to the system to improve service reliability, conducting research related to performance of the Gas Distribution System or its various components, and making general improvements to the system. Justification Gas Distribution System reliability and adequate capacity are critical to providing a high level of service to cus- tomers. When service interruptions occur, customers may experience significant economic losses. The City must continuously evaluate service reliability needs and make improvements to the system to maintain top- level service to City customers. Significant Changes 2020-2024 CIP: Project funding increased in Fiscal Years 2020 to 2024 by $254,000 each year. This project has been consolidated with GS -03009 as the project activities are similar in nature. Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Gas Fund Total N/A 511,464 511,464 500,000 500,000 500,000 500,000 500,000 2,500,000 N/A 511,464 511,464 500,000 500,000 500,000 500,000 500,000 2,500,000 0 N/A 0 N/A 430 GAS FUND • Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total N/A 511,464 511,464 500,000 500,000 500,000 500,000 500,000 2,500,000 N/A 511,464 511,464 500,000 500,000 500,000 500,000 500,000 2,500,000 0 0 N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • 431 AS FUND New HDPE gas pipe being fused prior to installation Fund: Gas Fund Category: System Improvements Project Location: Municipal Service Center Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: GS -13002 Gas Equipment and Tools Description This project funds the purchase of polyethylene (PE) fusion equipment and tools, directional boring/locating equipment and tools, and general shop equipment and tools. Justification In order to safely operate and maintain a natural gas distribution system and support operating personnel safety and productivity, PE fusion, directional boring/locating, and general equipment and tools need to be upgraded on an annual basis. Significant Changes 2022-2026 CIP: The project funding has been reduced to $50,000 annually to align with actual costs incurred in this project. 2019-2023 CIP: Project funding increased to include purchase of new tapping and stopping equipment for Operations. This equipment is required to safely interrupt the flow of gas without performing large shutdowns of service to customers. 2015-2019 CIP: Project was retitled from General Shop Equipment and Tools. Funding Sources Schedule 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Gas Fund N/A 100,000 100,000 50,000 50,000 50,000 50,000 50,000 250,000 0 N/A Total N/A 100,000 100,000 50,000 50,000 50,000 50,000 50,000 250,000 0 N/A 432 GAS FUND • Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 100,000 100,000 50,000 50,000 50,000 50,000 50,000 250,000 0 N/A Total N/A 100,000 100,000 50,000 50,000 50,000 50,000 50,000 250,000 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. GAS FUND • 433 Gas Meters and Regulators Fund: Gas Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: GS -80019 Gas Meters and Regulators Description This project provides replacement of the existing meters and regulators at approximately 1,000 meter sets per year. Justification The meter replacement program ensures accuracy of gas consumption measurement, reduces possible reve- nue loss due to under -registering gas, and provides customers with accurate monthly bills. The program exchanges large meters (630 cubic feet per hour and larger) every 10 years and smaller meters every 17 to 20 years. Significant Changes 2022-2026 CIP: The Advanced Metering Infrastructure (AMI) Project is expected to replace approximately 2,000 gas meters with meters that are compatible with a smart grid system to collect interval usage informa- tion remotely. After reviewing gas meter accuracy test results, staff determined that it is unnecessary to replace all meters that have been in service more than 30 years, because their reading accuracy was within plus or minus a 2 percent range. A small number of ultrasonic gas meters will be piloted and evaluated during the project. the remaining 22,000 meters will be assessed for their compatibility with the AMI smart grid and will either be retrofitted or replaced. 2021-2025 CIP: The Advanced Metering Infrastructure (AMI) Project is expected to replace up to 11,906 gas meters with meters that are compatible with a smart grid system to collect usage information remotely. The remaining 12,287 meters will be assessed for their compatibility with the AMI smart grid and will either be ret- rofitted or replaced. 434 GAS FUND • 204,R, 2022 ADOPTED CAPITAL BUDGET 2020-2024 CIP: The number of meters replaced annually was updated from 2,000 to 1,000 meters and the annual funding has been reduced to $250,000 throughout the 2020-2024 CIP. The division has adjusted the replacement number and budget accordingly after reviewing their workload and available resources. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Gas Fund Total N/A N/A 183,394 183,394 500,000 500,000 500,000 500,000 500,000 2,500,000 183,395 183,395 500,000 500,000 500,000 500,000 500,000 2,500,000 0 0 N/A N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total N/A N/A 183,394 183,394 500,000 500,000 500,000 500,000 500,000 2,500,000 183,394 183,394 500,000 500,000 500,000 500,000 500,000 2,500,000 0 N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • 435 CITY OF PALO ALTO STORM WATER MANAGEMENT FUND STORMWATER MANAGEMENT FUND Overview The Stormwater Management Fund Capital Improvement Program (CIP) accounts for activities related to the improvement of the City's storm drain system (including pipelines, manholes, catch basins, and pump stations). The 2022-2026 CIP includes projects totaling $13.0 million with Fiscal Year 2022 projects totaling $5.9 million. The budget for the Stormwater Management CIP is divided into three categories: Capacity Improvements (projects to upgrade the conveyance capacity of the storm drain system as a whole), System Rehabilitation (projects for the replacement and rehabilitation of the existing storm drain infrastructure), and System Improvements (projects to enhance the quality and efficacy of the storm drain system). Stormwater Management Fund Capital Expenditures $6,000,000 $4,000,000 $2,000,000 $0 • I • / • • • • • • / gib • •♦ •I ♦ -• 1 FY 2018 FY 2020 FY 2022 FY 2024 FY 2026 Actuals Actuals Adopted Projected Projected 438 STORMWATER MANAGEMENT FUND • r, CAPITAL BUDGET Capacity Im arovements STORMWATER MANAGEMENT FUND The Capacity Improvements category accounts for new or enhanced infrastructure added to the storm drain system, increasing its capacity to convey stormwater runoff to local creeks and San Francisco Bay. In Fiscal Year 2015, an update to the Storm Drain Master Plan resulted in the identification of $98.0 million in additional recommended storm drainage improvements, with $22.0 million identified as high -priority proj- ects. With the passage of the 2017 Storm Water Management Fee ballot measure, 13 drainage improve- ment projects will be recommended over the next 13 years. Recent Accomplishments Awarded a construction contract and completed construction of the Loma Verde Trunk Line Improvements project (SD -19000), the first of the 13 high -priority projects included in the 2017 Storm Water Management Fee ballot measure. The project was completed on time and within budget in December 2020. Began design for three projects identified in the 2017 Storm Water Management Fee ballot measure: Corporation Way System Upgrades and Pump Station (SD -21000), West Bayshore Road Pump Station (SD -20000), and West Bayshore Road Trunk Line Improvements (SD -23000). 2022-2026 Capital Improvement Program rtecti °urik49 e'i ejects There are no recurring Capacity Improvement projects scheduled. Non -Recurring Projects There are five projects in this category during the 2022-2026 CIP: Corporation Way System Upgrades and Pump Station (Fiscal Year 2022: $3.3 million; 5 -Year CIP: $3.3 million) East Meadow Drive System Upgrades (5 -Year CIP: $0.8 million) Louis Road System Upgrades (5 -Year CIP: $1.8 million) West Bayshore Road Pump Station (Fiscal Year 2022: $0.4 million; 5 -Year CIP: $1.4 million) West Bayshore Road Trunk Line Improvements (5 -Year CIP: $2.4 million) The upgrade of pipes located under East Meadow Drive between East Meadow Circle and the Adobe Pump Station will reduce flooding in the area. The design and construction of the two new pump stations at Corporation Way and West Bayshore Road will reduce flooding where stormwater is discharged into Adobe Creek. System Improvements The Systems Improvements category accounts for the Installation of features to improve and enhance the quality and efficacy of the current storm drain system. Funding is budgeted for system modifications needed to accommodate new operational requirements, such as the mandate in the Municipal Regional Stormwater Discharge Permit to incorporate trash capture devices into the storm drain system to reduce STORMWATER MANAGEMENT FUND • " PALO ALTO FISCAL SEAR 2022 ADOPTED CAPITAL BUDGET 439 STORMWATER MANAGEMENT FUND the amount of trash entering local creeks and San Francisco Bay and Implementation of the Green Storm - water Infrastructure (GSI) Plan. 2022-2026 Capital Improvement Program Recurring Projects The 2022-2026 CIP Includes funding for one project in this category: Green Stormwater Infrastructure (Fis- cal Year 2022: $0.5 million; 5 -Year CIP: $0.5 million), focused on the installation and integration of GSI fea- tures into other CIP projects to improve the quality of the City's storm drain system. Non -Recurring Pr&` = ,�s The 2022-2026 CIP includes funding for one non -recurring project in this category: Trash Capture Device Installation (Fiscal Year 2022: $0.6 million; 5 -year CIP $0.6 million), for the design and construction of a large trash capture device to be installed in the planting strip along Embarcadero Road located in the front parking lot of Palo Alto Baylands Golf Links. System Rehabilitation The System Rehabilitation category accounts for the replacement or rehabilitation of deteriorated compo- nents of the storm drain system. Funding is budgeted annually to replace or rehabilitate storm drain pipe- lines, manholes, catch basins, and pump station equipment. Recent Accomplishments • Awarded a construction contract and completed the rehabilitation associated with the Oregon Expressway Box Culvert project (SD -06101). The project was completed on time and within budget. Infrastructure Inventory CLASSIFICATION • QUANTITY Storm drain pipelines 130 miles Catch Basins 3,000 Manholes 800 Stormwater pump stations 8 2022-2026 Capital Improvement Program The 2022-2026 CIP includes funding for one project in this category: Storm Drain System Replacement and Rehabilitation (Fiscal Year 2022: $1.0 million; 5 -Year CIP: $2.2 million), focused on the replacement and rehabilitation of the existing storm drain pipelines, manholes, and catch basins. Non -Recurring Projects There are no non -recurring System Rehabilitation projects scheduled. 440 STORMWATER MANAGEMENT FUND • _:I T Y OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET STORMWATER MANAGEMENT FUND Stormwater Management Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopted FY 2023 FY 2024 FY 2025 FY 2026 Total SOURCE OF FUNDS Revenue from the State of California SD -22002 Trash Capture Device Installation O 0 613,000 0 0 0 0 613,000 Revenue from the State of California Total O 0 613,000 0 0 0 0 613,000 Total Sources O 0 613,000 0 0 0 0 613,000 USE OF FUNDS Capacity Improvements SD -21000 Corporation Way System Upgrades and Pump 2,082,686 606,674 3,342,459 0 0 0 0 3,342,459 Station SD -22000 East Meadow Drive System Upgrades 0 0 0 0 70,957 724,667 0 795,624 SD -19000 Loma Verde Avenue Trunk Line Improvements 2,325,947 2,325,947 0 0 0 0 0 0 SD -24000 Louis Road System Upgrades 0 0 0 0 0 292,377 1,492,700 1,785,077 SD -20000 West Bayshore Road Pump Station 393,539 393,539 438,400 916,990 0 0 0 1,355,390 SD -23000 West Bayshore Road Trunk Line Improvements 54,840 49,044 5,796 1,036,135 1,319,200 0 0 2,361,131 Capacity Improvements Total 4,857,012 3,375,204 3,786,655 1,953,125 1,390,157 1,017,044 1,492,700 9,639,681 System Improvements SD -22001 Green Stormwater Infrastructure O 0 500,800 0 0 0 0 500,800 SD -22002 Trash Capture Device Installation O 0 613,000 0 0 0 0 613,000 System Improvements Total O 0 1,113,800 0 0 0 0 1,113,800 System Rehabilitation SD -06101 Storm Drainage System Replacement And Rehabilitation 2,443,967 1,715,804 1,013,063 590,600 630,000 0 0 2,233,663 System Rehabilitation Total 2,443,967 1,715,804 1,013,063 590,600 630,000 0 0 2,233,663 Total Uses 7,300,979 5,091,008 5,913,518 2,543,725 2,020,157 1,017,044 1,492,700 12,987,144 STORMWATER MANAGEMENT FUND • 441 CITY OF PALO ALTO • SD -20000: West Bayshore Road Pump Station SD -21000: Corporation Way System Upgrades and Pump Station SD -22000: East Meadow Drive System Upgrades ▪ SD -23000: West Bayshore Road Trunk Line Improvements • SD -24000: Louis Road System Upgrades SD -06101: Storm Drainage System Replacement and Rehabilitation (Various Locations) SD -22001: Green Stormwater Infrastucture (Various Locations) • SD -22002: SFCJPA project mnicols. 2021-06-29 12:01:40 thee -maps Encompass Admi n \ Meta \ V iew. and b ) This document is a graphic representation only of best available sources The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2018 City of Palo Alto CAPITAL IMPROVEMENT FUND • 443 CITY OF PALO ALTO Capacity Improvements STORMWATER MANAGEMENT FUND • 445 STORMWATER MANAGEMENT FUND E. Bayshore Road at Corporation Way, 2017 Fund: Stormwater Management Fund Category: Capacity Improvements Project Location: East Bayshore Road- from Corporation Way to Adobe Creek Managing Department: Public Works Initial Project Start: Summer 2020 Initial Project Completion: Winter 2021 Revised Project Start: Summer 2021 Revised Project Completion: Winter 2022 Project Number: SD -21000 Corporation Way System Upgrades and Pump Station Description This project provides funding for the design of a new small pump station with 25 cubic feet per second capac- ity and the upgrade of 700 linear feet of storm drain pipe to 30 -inch High Density Polyethylene. Justification The invert elevations of the existing storm drain lines are lower than the outfall and, as a result, this area is sub- ject to flooding problems. Adding a pump in advance of the outfall will eliminate the routine flooding along East Bayshore Road and upsizing the pipe from 21 inches will eliminate ponding and increase capacity to con- vey runoff from a 10 -year storm event. Due to hydraulics requirements, the pump station will be constructed before the storm drain line will be replaced. The pump station design was completed in Fiscal Year 2021, con- struction started in Fiscal Year 2021, and associated pipe upgrades are scheduled in Fiscal Year 2022 due to funding constraints. Supplemental Information This project is funded by the Storm Water Management Fee approved via a ballot measure by Palo Alto voters in April 2017. On the ballot, this project is referred to as 2. Corporation Way/E. Bayshore Road Pump Station to Adobe Creek. The need for this project was identified in Fiscal Year 2015 in the Storm Drain Master Plan dated June 2015. The funding amount is based on the engineer's cost estimate prepared for the Storm Drain Master Plan, which references the 2014 Current Construction Cost, Saylor Publications Inc. Significant Changes 2021-2025 CIP: This project will be designed concurrently with West Bayshore Road Pump Station (SD - 20000), and construction will take place in FY 2021 and FY 2022. 2020-2024 CIP: Design and construction expenses were adjusted by 3 percent to account for escalation. 446 STORMWATER MANAGEMENT FUND • OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET STORMWATER MANAGEMENT FUND 2019-2023 CIP: Previously split between Storm Drainage Pump Stations to Adobe Creek (SD -20000) and Storm Drainage System Upgrades -East Bayshore Road and East Meadow Drive (SD -22000), the scope of this project was combined in alignment with the 13 projects approved in April 2017 as part of the Storm Water Management Fee ballot measure. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Stormwater Management Fund 108 2,082,686 606,674 3,342,459 O 0 0 0 3,342,459 O 3,949,241 Total 108 2,082,686 606,674 3,342,459 O 0 0 0 3,342,459 Expenditure Schedule O 3,949,241 Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 0 1,699,147 223,135 3,342,459 O 0 3,342,459 O 3,565,594 Design 108 383,539 383,539 0 0 0 0 0 0 0 383,647 Total 108 2,082,686 606,674 3,342,459 O 0 0 0 3,342,459 0 3,949,241 Operating Impact This project is anticipated to impact operating expenses in the future with costs for electricity to serve the pump station; future routine inspections; and maintenance of the mechanical, electrical, and fiber operat- ing systems. As these costs are quantified, and if the department determines they cannot be absorbed within the available maintenance schedule and annual operating budget, adjustments will be brought for- ward in future budgets, as necessary. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Storm Management Oversight Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. STORMWATER MANAGEMENT FUND • 447 STORMWATER MANAGEMENT FUND East Meadow Drive Fund: Stormwater Management Fund Category: Capacity Improvements Project Location: East Meadow Drive from East Meadow Circle to Adobe Creek Pump Station Managing Department: Public Works Initial Project Start: Winter 2021 Initial Project Completion: Winter 2022 Revised Project Start: Summer 2023 Revised Project Completion: Winter 2024 oject Number: SD -22000 East Meadow Drive System Upgrades Description This project provides funding for the upgrade of approximately 400 linear feet of 36 -inch pipe located in East Meadow Drive between East Meadow Circle and the Adobe Pump Station. Justification Upgrading this segment of pipe to 48 -inches will reduce flooding, contain runoff from a 10 -year storm event, and allow for upstream improvements at a later date. Along with the new pipelines, this project will also replace storm drain manholes, reconnect and/or install new inlets, and connect lines to the pump station. Supplemental Information This project is funded by the Storm Water Management Fee approved via a ballot measure by Palo Alto voters in April 2017. On the ballot, this project is referred to as 7. East Meadow Drive to Adobe Creek Pump Station capacity upgrades. The need for this project was identified in Fiscal Year 2015 and ranked as highest priority on the Storm Drain Master Plan dated June 2015. The funding amount shown here is based on the engineer's cost estimate prepared for the 2015 Storm Drain Master Plan, which references the 2014 Current Construction Cost, Saylor Publications Inc. Significant Changes 2021-2025 CIP: Due to limited funds, rising construction costs, and prioritization of other higher ranked proj- ects, the design of this project is scheduled for FY 2024 and construction for FY 2025. 2020-2024 CIP: Design and construction expenses were adjusted by 3 percent to account for escalation. 2019-2023 CIP: Previously incorporating two separate projects, the scope of this project was separated in align- ment with the 13 projects approved in April 2017 as part of the Storm Water Management Fee ballot measure. 448 STORMWATER MANAGEMENT FUND • OF PALO ALTO FISCAL YEAR %022 ADOPTED CAPITAL BUDGET SD -22000 was renamed East Meadow Drive System Upgrades from the previous title Storm Drainage Sys- tem Upgrades - East Bayshore Road and East Meadow Drive in the 2018-2022 CIP. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Stormwater Management Fund 0 0 0 0 O 70,957 724,667 O 795,624 O 795,624 Total 0 0 0 0 O 70,957 724,667 O 795,624 O 795,624 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 0 0 0 O 0 0 724,667 O 724,667 O 724,667 Design O 0 0 O 0 70,957 0 O 70,957 0 70,957 Total O 0 0 0 0 70,957 724,667 0 795,624 0 795,624 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Storm Management Oversight Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. STORMWATER MANAGEMENT FUND • 449 Intersection of Louis Road and Clara Drive TORMWATER MANAGEMENT FUND Fund: Stormwater Management Fund Category: Capacity Improvements Project Location: Louis Road from Sycamore Drive to Matadero Creek Managing Department: Public Works Initial Project Start: Fall 2023 Initial Project Completion: Winter 2024 Revised Project Start: N/A Revised Project Completion: Summer 2026 Project Number: SD -24000 Louis Road System Upgrac es Description This project provides funding to install 1,100 linear feet of new high density polyethylene storm drain pipe, con- crete inlets and manholes northwest of Sycamore Drive to a new outfall with a flap -gate at Matadero Creek. Justification Installing new storm drain improvements will divert flows that currently drain into Colorado Avenue directly into Matadero Creek. In addition the proposed 72 -inch pipe will provide storage during the storm peak. This is recommended to alleviate flooding in the pipes northwest of Sycamore Drive and achieve a 10 -year level of service. Supplemental Information This project is funded by the Storm Water Management Fee approved via a ballot measure by Palo Alto resi- dents in April 2017. The need for this project was identified in Fiscal Year 2015 and this project ranked as high - priority on the Storm Drain Master Plan dated June 2015. This is the eleventh project on the Storm Drain Blue Ribbon Committee Recommended list that was described to voters. Once this project is complete, other upstream improvements along Louis Road can be scheduled. The funding amount shown is based on the engi- neer's estimate prepared for the Storm Drain Master Plan, which references the 2014 Current Construction Cost, Saylor Publications Inc., and includes a 3 percent annual increase for escalation. Significant Changes 2021-2025 CIP: Construction delayed due to staffing constraints and moved to FY 2025 and FY 2026. Design funding increased to add scope for surveying and potholing. Construction increased using 3 percent escala- tion. 450 STORMWATER MANAGEMENT FUND • OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUD Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Stormwater Management Fund Total 0 0 0 0 0 0 0 0 0 0 O 292,377 1,492,700 1,785,077 O 292,377 1,492,700 1,785,077 O 1,785,077 O 1,785,077 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 0 0 0 0 0 0 0 1,492,700 1,492,700 O 1,492,700 Design 0 0 0 0 0 O 292,377 0 292,377 O 292,377 Total 0 0 0 0 0 0 292,377 1,492,700 1,785,077 0 1,785,077 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Storm Management Oversight Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. STORMWATER MANAGEMENT FUND • 451 STORMWATER MANAGEMENT FUND Location of New West Bayshore Pump Station Fund: Stormwater Management Fund Category: Capacity Improvements Project Location: West Bayshore Road at Adobe and Barron Creek junction Managing Department: Public Works Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Winter 2019 Revised Project Completion: Summer 2023 Project Number: SD -20000 West Bayshore Road Pump Station Description This project provides funding for the design and construction of a new small pump station with 15 cubic feet per second capacity. Justification The invert elevations of the existing storm drain lines are lower than the outfall. As such, this area is subject to flooding problems. Adding a pump in advance of the outfall would eliminate the routine flooding along West Bayshore Road. The pump station design was completed in Fiscal Year 2021, construction is scheduled to start in Fiscal Year 2022 and be completed in Fiscal Year 2023. Supplemental Information This project is funded by the Storm Water Management Fee approved via a ballot measure by Palo Alto voters in April 2017. On the ballot, this project is referred to as 4. West Bayshore Road Pump Station to Adobe Creek. The need for this project was identified in Fiscal Year 2015 and ranked as highest priority on the Storm Drain Master Plan dated June 2015. The funding amount shown here is based on the engineer's cost estimate pre- pared for the Storm Drain Master Plan, which references the 2014 Current Construction Cost, Saylor Publica- tions Inc. Significant Changes 2021-2025 CIP: This project will be designed concurrently with Corporation Way System Upgrades and Pump Station (SD -21000). However, due to limited funds these projects cannot be constructed in the same year. Since SD -21000 is ranked as the highest priority on the Storm Drain Master Plan, and due to limited funds, con- struction of SD -20000 is now scheduled for FY 2023. 2020-2024 CIP: Design and construction expenses were adjusted by 3 percent to account for escalation. 452 STORMWATER MANAGEMENT FUND • OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET STORMWATER MANAGEMENT FUND 2019-2023 CIP: Previously incorporating two separate projects, the scope of this project was separated in alignment with the 13 projects approved in April 2017 as part of the Storm Water Management Fee ballot measure. SD -20000 was renamed West Bayshore Road Pump Station from the previous title Storm Drain Pump Stations to Adobe Creek in the 2018-2022 CIP. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Stormwater Management Fund Total 46,344 393,539 393,539 438,400 916,990 46,343 393,539 393,539 438,400 916,990 O 0 O 0 Expenditure Schedule O 1,355,390 O 1,355,390 O 1,795,273 O 1,795,272 Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 517 0 45,826 393,539 393,539 46,343 393,539 393,539 438,400 916,990 0 438,400 0 916,990 0 0 O 0 O 1,355,390 O 0 0 0 0 1,355,390 O 1,355, 907 O 439,365 O 1,795,272 Operating Impact This project is anticipated to impact operating expenses in the future with costs for electricity to serve the pump station; future routine inspections; and maintenance of the mechanical, electrical, and fiber operat- ing systems. As these costs are quantified, and if the department determines they cannot be absorbed within the available maintenance schedule and annual operating budget, adjustments will be brought for- ward in future budgets, as necessary. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Storm Management Oversight Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. STORMWATER MANAGEMENT FUND • 453 STORMWATER MANAGEMENT FUND Fund: Stormwater Management Fund Category: Capacity Improvements Project Location: West Bayshore Road from Adobe Creek to Loma Verde Avenue Managing Department: Public Works Initial Project Start: Spring 2021 Initial Project Completion: Summer 2024 Revised Project Start: Winter 2019 Revised Project Completion: Summer 2024 Project Number: SD- -ISO West Bayshore Road, North of Adobe and Barron Creek confluence West Bayshore Road Trunk Line Improvements Description This project provides funding to upgrade 1,400 linear feet of storm drain pipe with 36 -inch High Density Poly- ethylene. Justification Upsizing the existing 15 -inch pipes will eliminate ponding and increase the capacity required to convey runoff from a 10 -year storm event along West Bayshore Road. Supplemental Information This project is funded by the Storm Water Management Fee approved via ballot measure by Palo Alto voters in April 2017. The need for this project was identified in Fiscal Year 2015 and ranked as a high priority in the Storm Drain Master Plan dated June 2015. This is the third project on the Storm Drain Blue Ribbon Committee Rec- ommended list that was described to voters. The funding amount shown is based on the engineer's estimate prepared for the Storm Drain Master Plan, which references the 2014 Current Construction Cost, Saylor Publi- cations Inc., and includes a 3 percent annual increase for escalation. Significant Changes 2021-2025 CIP: This project is part of the same system as West Bayshore Road Pump Station (SD -20000) and Corporation Way System Upgrades and Pump Station (SD -21000), so a consultant will analyze and design the entire system up to and including the associated pump station. Design is scheduled to occur in FY 2021, but construction of West Bayshore Road Trunk Line Improvements (SD -23000) will be delayed to FY 2023. 454 STORMWATER MANAGEMENT FUND • ' ' OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET I 11 �_i �l r: IIII , Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Stormwater Management Fund Total O 54,840 49,044 5,796 1,036,135 1,319,200 O 54,840 49,044 5,796 1,036,135 1,319,200 0 0 O 2,361,131 O 2,361,131 O 2,410,175 O 2,410,175 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design O 0 0 0 1,036,135 1,319,200 O 54,840 49,044 5,796 0 0 0 0 O 2,355,335 O 5,796 O 2,355,335 O 54,840 Total O 54,840 49,044 5,796 1,036,135 1,319,200 0 0 2,361,131 0 2,410,175 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Program: N4.14.2 Storm Management Oversight Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. STORMWATER MANAGEMENT FUND • 455 CITY OF PALO ALTO System Improvements STORMWATER MANAGEMENT FUND • 457 STORMWATER MANAGEMENT FUND Fund: Stormwater Management Fund Category: System Improvements Project Location: Various Managing Department: Public Works Initial Project Start: Fall 2021 Initial Project Completion: Summer 2022 Revised Project Start: N/A Revised Project Completion: N/A Project Number: SD -22001 Bioretention measure at Rinconada Library that treats on -site stormwater runoff, 2014 Green Stormwater Infrastructure Description This project provides funding for Green Stormwater Infrastructure (GSI) projects and the integration of GSI features to be included in the design and implementation of planned CIP projects supported by other funds and in the future maintenance of the City's assets. GSI mimics the natural environment to slow, spread, sink, and filter storm runoff through native or engineered soils rather than discharging it directly into storm drain inlets. Elements include bioretention planters, rain gardens, tree wells, green roofs, pervious pavement, and rainwater harvesting (rain barrels and cisterns) to manage stormwater runoff. Justification The City is required to comply with the Municipal Regional Stormwater National Pollutant Discharge Elimina- tion System (NPDES) Permit, also known as the Municipal Regional Permit (MRP), which applies to municipali- ties and flood control agencies that discharge stormwater to the San Francisco Bay (Bay). Under the MRP and previous permits, new development and redevelopment projects on private and public property that exceed certain size thresholds have been required to mitigate stormwater quality impacts by incorporating site design, pollutant source control, and GSI measures. One of the requirements of the current MRP is to identify opportu- nities to proactively integrate GSI measures into streets, roads, parking lots, roofs, and other elements beyond the current threshold requirements. Implementing GSI projects and incorporating GSI features into the design of planned project sites throughout the City will reduce street flooding and capture pollution before it reaches the creeks or Bay by mimicking nat- ural environment to slow, spread, and sink storm runoff. Supplemental Information Fiscal Year 2022 planned projects include installation of bioretention along City streets and integration of GSI features in existing City parking lots to reduce stormwater runoff and associated pollutant transport in collab- 458 STORMWATER MANAGEMENT FUND • OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET oration with the City of Santa Clara and matching grant funding through the Environmental Protection Agency (EPA). Subsequent years' work plans will be defined and brought forward for approval through the annual budget development process. Significant Changes 2022-2026 CIP: Project established during FY 2022. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Stormwater Management Fund Total 0 0 0 O 500,800 O 500,800 0 0 0 0 0 0 O 500,800 O 500,800 O 500,800 O 500,800 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 0 0 0 0 0 0 O 300,000 O 200,800 O 500,800 O 0 O 0 O 0 0 0 0 O 300,000 O 200,800 O 500,800 O 300,000 O 200,800 O 500,800 Operating Impact This project is anticipated to impact operating expenses in the future, such as maintenance costs. As these costs are quantified, and if the department determines they cannot be absorbed within the available main- tenance schedule and annual operating budget, adjustments will be brought forward in future budgets cycles. Relationship to Comprehensive Plan Primary Connection Secondary Connection Parks and Recreation Commission Element: Natural Environment Element: Natural Environment Storm Management Oversight Section: Water Resources Section: Water Resources Committee Goal: N-4 Goal: N-4 Policy: N-4.10 Policy: N-4.14 Program: N4.10.1 Program: N4.14.2 Relationship to Comprehensive Plan Potential Board/Commission Review: Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. STORMWATER MANAGEMENT FUND • 459 STORMWATER MANAGEMENT FUND Filtration Screen Sputter Screen Turbulence Deflectors Sedrmen Chambers Hydrocarbon Boom Example of TCD: Nutrient Separating Baffle Box Oil Skimmer Fund: Stormwater Management Fund Category: System Improvements Project Location: 1875 Embarcadero Road Managing Department: Public Works Initial Project Start: Fall 2021 Initial Project Completion: Fall 2022 Revised Project Start: N/A Revised Project Completion: N/A Project Number: SD -22002 Trash Capture Device Installation Description This project provides funding for the design and construction of a large trash capture device (TCD) to be installed in the planting strip along Embarcadero Road located in front of the parking lot of Palo Alto Baylands Golf Links. The TCD will be integrated in -line a 36 -inch storm drain pipe to capture trash as small as five milli- meters from a section of the storm drain system prior to discharging to the San Francisco Bay. The 189 -acre drainage area treated by the TCD consists of 169 acres of commercial and office land use in the City's jurisdic- tion and 20 acres in the California Department of Transportation (Caltrans) right-of-way. Justification The City is required to comply with the Municipal Regional Stormwater NPDES Permit in the San Francisco Bay Area (Order R2-2015-0049), also known as the Municipal Regional Permit or MRP. The MRP outlines various requirements for protecting the City's storm drain system and local receiving waters from pollutants com- monly found in urban stormwater runoff, including trash and other priority pollutants like polychlorinated biphenyls (PCBs) and mercury. The MRP requires the 76 Permittees (including the City) to meet the goal of 100 percent trash load reduction, or no adverse impact to receiving waters from trash, by July 1, 2022. With the installation of this large TCD, the City's trash reduction efforts will increase from 80 percent to 85 per- cent, a significant increase toward the trash reduction permit requirement. Supplemental Information Caltrans is required by the State Water Resources Control Board (State Water Board) to address trash gener- ated in its right-of-way. The agency's State Stormwater Permit issued by the State Water Board allows and encourages Caltrans to partner with local municipalities by providing funding for stormwater quality treatment facilities that address trash or other pollutants. The City of Palo Alto has been selected to receive such funding for the installation of this TCD, allowing both agencies to receive trash reduction compliance credits to meet 460 STORMWATER MANAGEMENT FUND • 1TY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET permit requirements. Caltrans will fund the TCD installation through reimbursement of final design and construction phases costs with the City agreeing to fund the long-term operations and maintenance costs for the life of the asset. Significant Changes 2022-2026 CIP: Project established during FY 2022. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Revenue from the State of California Total 0 0 0 0 O 613,000 O 613,000 0 0 0 0 0 0 O 613,000 O 613,000 O 613,000 O 613,000 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 0 0 0 0 0 0 O 508,000 O 105,000 O 613,000 O 0 O 0 O 0 0 0 0 O 508,000 O 105,000 O 613,000 O 508,000 O 105,000 O 613,000 Operating Impact This project is anticipated to impact operating expenses in the future to cover the operations and mainte- nance associated with the device. Any costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Secondary Connection Parks and Recreation Commission Element: Natural Environment Goal: N-4 Storm Management Oversight Section: Water Resources Policy: N-4.10 Committee Goal: N-4 Program: N4.10.1 Policy: N-4.4 Relationship to Comprehensive Plan Potential Board/Commission Review: Environmental Impact Analysis: This project is expected to have a categorical exemption or mitigated negative declaration. STORMWATER MANAGEMENT FUND • 461 CITY OF PALO ALTO System Rehabilitation STORMWATER MANAGEMENT FUND • 463 STORMWATER MANAGEMENT FUND Storm Drain Repair & Rehabilitation Fund: Stormwater Management Fund Category: System Rehabilitation Project Location: Various Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: SD -06101 Storm Drainage System Replacement And Rehabilitation Description This project provides funding for annual replacement and rehabilitation projects, identified by a previous con- dition assessment, to help maintain the integrity of the storm drain system, including the replacement or reha- bilitation of deteriorated storm drain pipes, manholes, and storm drain inlets. Justification The project implements the recommendations established by the 1993 Storm Drain Condition Assessment Report. The specific pipes and drainage structures selected for replacement and/or rehabilitation were deter- mined based on their 1993 condition score and recommendations by field maintenance staff. The pipelines and structures need to be replaced since they are approaching the end of their intended useful life. Supplemental Information The proposed improvements are feasible due to the passing of the Storm Water Management Fee ballot mea- sure. Several of the highest priority projects are located under Page Mill Road and will be coordinated as part of a resurfacing project. Pipe and structure replacements also include recommendations by field maintenance staff who inspect structures during routine inlet and pipe cleaning, identifying broken segments or structures. Lastly, if an existing storm drain line is located near or within another public improvement project, replacement may be warranted to extend useful life and/or avoid limited future access. Fiscal Year 2022: Replace or line low priority lines as identified by staff during the 2017 inspections. Fiscal Year 2023: Remove sediment and debris within the 6'x6' box culvert located above Oregon Expressway to improve flows. Fiscal Year 2024: Hire a consultant to design a cat -walk along Matadero Creek pump station trash rack to facil- itate clean-up. 464 STORMWATER MANAGEMENT FUND • OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Fiscal Year 2025: No work planned. Fiscal Year 2026: No work planned. Significant Changes 2022-2026 CIP: No funding programmed in FY 2026 in order to retain funding for the 13 projects approved in April 2017 as part of the Storm Water Management Fee ballot measure. 2021-2025 CIP: Reappropriated funding will be used to replace or rehabilitate broken pipes and catch basins identified in the last inspection. Additional funding will return to the storm drain fund to help sup- port other Stormwater Management capital improvement program project increases. 2019-2023 CIP: Replace pipes within Page Mill ranked high priority and pipes within public utility easements associated with public infrastructure. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Stormwater Management Fund N/A 2,443,967 1,715,804 1,013,063 590,600 630,000 0 0 2,233,663 N/A Total N/A 2,443,967 1,715,804 1,013,063 590,600 630,000 O 0 2,233,663 O N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 2,443,967 1,715,804 1,013,063 590,600 630,000 O 0 2,233,663 O N/A Total N/A 2,443,967 1,715,804 1,013,063 590,600 630,000 O 0 2,233,663 O N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Storm Management Oversight Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. STORMWATER MANAGEMENT FUND • 465 CITY OF PALO ALTO WASTEWATER COLLECTION FUND ASTEWATER COLLECTION FUND Overview The City of Palo Alto offers a full array of utility services to its citizens and businesses. The municipal Wastewater Collection System began operation in 1898 and continues to provide safe, reliable, and cost effective services to residents and customers of Palo Alto. For the 2022-2026 Capital Improvement Pro- gram (CIP), approximately $20.6 million is projected, with $6.1 million allocated in Fiscal Year 2022. Overall, a total of eight projects are programmed for the 5 -year CIP. Wastewater Collection Fund Capital Expenditures $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 —� FY 2018 Actuals • I •• I • I • I ♦ At ♦ ♦ ♦ • • • • ♦ ♦ I, Ar FY 2020 Actuals FY 2022 Adopted FY 2024 Projected FY 2026 Projected 468 WASTEWATER COLLECTION FUND • "1' " i"F PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND Major projects funded in the 2022-2026 CIP include Wastewater Collection System Rehabilitation/Aug- mentation projects (cumulative total of $11.3 million), Sewer Lateral/Manhole Rehabilitation and Replace- ment ($4.8 million), and Sewer System, Customer Connections ($2.3 million). The budget for the Wastewater Collection Fund CIP is categorized into two types of projects: Customer Connections and Sys- tem Improvements. In order to balance the Wastewater Collection Fund reserves and keep rate increases low, the wastewater main replacement projects have been reduced to keep expenditures in line with expected revenue. Infrastructure Inventory Total miles of sanitary sewer lines 216.3 Total number of sanitary laterals 18,028 Customer Connections As customers continually change their wastewater needs due to equipment additions, new construction, building expansions, building remodels, teardowns and rebuilds, and new building occupancy types, the Wastewater Collection System must evolve to meet these needs. The Sewer System Customer Connections project is the only project within this category and includes work required to meet the needs of customers who have applied for new sewer laterals. The Wastewater Collection Fund pays for a portion of this project while remaining costs are supported by reimbursements from customers for project work performed by the City. Recent Accomplisl,r^-,+s • In Fiscal Year 2020, the Utilities Wastewater Division completed over 54 customer service projects with a total cost of $0.3 million. 2022-2026 Capital Improvement Program iecurringl Projects There is only one project within this category, the Sewer System, Customer Connections project, with fund- ing of $2.3 million over the 5 -year CIP. This project funds changes to customer connections and costs are partially offset by reimbursements from customers requesting the service. System Improvement To ensure reliable wastewater services for the City of Palo Alto residents and customers, infrastructure must be replaced upon reaching the end of its useful life. The infrastructure replacement program includes projects that will rehabilitate or replace deteriorated pipelines. In the next five years, it is estimated that approximately 22,000 linear feet of wastewater mains will be replaced. Recent Accomplishments • Completed construction of Sanitary Sewer Replacement Project (SSR 28) Part B to replace approximately 7,655 feet of sewer pipes, 77 service laterals, and 12 manholes on Oregon Expressway WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 469 WASTEWATER COLLECTION FUND and rehabilitate 2,000 linear feet of sewer main pipelines on lower Page Mill Road and Colorado Avenue. Completed design and solicitation package of Sanitary Sewer Replacement Project (SSR 29) to replace approximately 8,952 linear feet of sanitary sewer mains, as well as replacement and rehabilitation of 41 sewer manholes in the Charleston Meadows neighborhood. The existing clay pipe mains will be replaced with High Density Polyethylene pipe. In addition, 154 existing City -owned sewer service laterals and cleanouts will be replaced with new 4" and 6" service laterals and cleanouts. 2022-2026 Capital Improvement Program Projects A total of $7.0 million is programmed for System Improvement recurring projects in the 2022-2026 CIP, with $1.1 million allocated in Fiscal Year 2022. Recurring projects in this category include the following: Wastewater System Improvements (Fiscal Year 2022: $0.2 million; 5 -Year CIP: $1.9 million) Wastewater General Equipment and Tools (Fiscal Year 2022: $0.1 million; 5 -Year CIP: $0.3 million) Sewer Lateral/Manhole Rehabilitation and Replacement (Fiscal Year 2022: $0.8 million; 5 -Year CIP: $4.8 million) Non -Recurring Projects The majority of funding within this category is allocated towards Wastewater Collection System Rehabilita- tion/Augmentation Projects (cumulative total of $11.3 million). These projects implement high -priority reha- bilitation, augmentation, and lateral replacement work which reduces inflow of rainfall and groundwater into the collection system. The Utilities Department coordinates with the Public Works Department's street maintenance projects to minimize damage to the City's pavement and maximize cost efficiencies. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details: https://www.cityofpaloalto.org/Departments/Utilities Wastewater Collection Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopted FY 2023 FY 2024 FY 2025 FY 2026 Total SOURCE OF FUNDS Other WC -80020 Sewer System, Customer Connections Other Total 750,000 750,000 450,000 450,000 450,000 450,000 450,000 2,250,000 750,000 750,000 450,000 450,000 450,000 450,000 450,000 2,250,000 Total Sources 750,000 750,000 450,000 450,000 450,000 450,000 450,000 2,250,000 USE OF FUNDS Customer Connections WC -80020 Sewer System, Customer Connections 436,846 436,846 450,000 450,000 450,000 450,000 450,000 2,250,000 Customer Connections Total 436,846 436,846 450,000 450,000 450,000 450,000 450,000 2,250,000 System Improvements 470 WASTEWATER COLLECTION FUND • WASTEWATER COLLECTION FUND Wastewater Collection(Continued) Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopted FY 2023 FY 2024 FY 2025 FY 2026 Total WC 99013 Sewer Lateral/Manhole Rehabilitation and Replacement 876,000 876,000 800,000 1,325,000 850,000 875,500 900,000 4,750,500 WC -15001 Wastewater Collection System Rehabilitation/ Augmentation Project 28 298,890 298,890 0 O 0 0 0 0 WC -16001 Wastewater Collection System Rehabilitation/ Augmentation Project 29 3,809,820 3,459,820 350,000 O 0 0 0 350,000 WC 17001 Wastewater Collection System Rehabilitation/ Augmentation Project 30 480,000 130,000 4,130,000 O 0 0 0 4,130,000 WC 19001 Wastewater Collection System Rehabilitation/ Augmentation Project 31 0 0 0 0 1,650,000 3,550,000 0 5,200,000 WC -20000 Wastewater Collection System Rehabilitation/ 0 0 0 0 0 0 1,650,000 1,650,000 Augmentation Project 32 WC -13002 Wastewater General Equipment and Tools 212,893 142,893 120,000 50,000 50,000 50,000 50,000 320,000 WC -15002 Wastewater System Improvements 405,952 405,952 200,000 500,000 500,000 500,000 200,000 1,900,000 System Improvements Total 6,083,555 5,313,555 5,600,000 1,875,000 3,050,000 4,975,500 2,800,000 18,300,500 Total Uses 6,520,401 5,750,401 6,050,000 2,325,000 3,500,000 5,425,500 3,250,000 20,550,500 WASTEWATER COLLECTION FUND • 471 CITY OF PALO ALTO >, L >ie� ire 'I.- i.. .J.„.„„„..- I TN/ a1'Shore ` sw°g°,er °nrr rree6 4 Y 4 c g Po ° E. m$. - . _p rnw .s$ 5 rsrtee. ru le xn n9 9 e S 5 w i S ei i b w i ¢ 6 re., FnIqnon sn 2 -ffA gum is 'n" St', t n°4',OnIdw„ 91, • Sanitary Sewer Replacement (SSR) Projects FY'22 (SSR 30) FY'23 (No Construction Projects) FY'24 (SSR 31) FY'25 (No Construction Project) FY'26 (SSR 32) V es i ga o r . 1'Shore :. 15,11 11111 0 • 5rcn,4,ame'. c rmw„w°in r� S enon a jar r 3 vVV tair (17 4,11 sa.,rti.t T h e C i ty of Palo Alto WASTEWATER FUND MAP FY'22 to FY'26 CAPITAL IMPROVEMENT PROGRAM This map is a product of the City of Palo Alto GIS 2500' ssantos,2021-04-21 07:0846 Wastewater Fund Map 2022-2026(\\cc-maps\Encompesstdmin\Personal\ww view.mdb) CAPITAL IMPROVEMENT FUND • This documentis a graphic representation only of bestavailable sources The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo 010 473 CITY OF PALO ALTO Customer Connections WASTEWATER COLLECTION FUND • 475 WASTEWATER COLLECTION FUND Sewer System, Customer Connections Fund: Wastewater Collection Fund Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: WC -80020 Sewer System, Customer Connections Description This project provides for the installation of sewer lateral connections, additions of existing mains, and exten- sions of mains for new or existing customers. Justification It is necessary to provide sewer connections to serve new customers and to respond to changes in sewer requirements due to redevelopment. Old existing non -plastic sewer service laterals become cracked and bro- ken by tree root intrusion, ground movement, and third party excavation damages requiring the laterals to be replaced. Supplemental Information Other funding sources include customer connection and capacity fees for connecting to the Wastewater Col- lection System. Capacity fees are collected through connection charges to cover the proportionate cost of sys- tem improvements required to serve new customers. Significant Changes 2022-2026 CIP: The annual revenues budgeted for this project has been decreased to align with actual cus- tomer connections experienced in prior years for this project. 2021-2025 CIP: The annual amount budgeted for this project has been decreased to align with actual costs experienced in prior years for this project. 2015-2019 CIP: This project was previously titled Sewer System Extension. As part of the FY 2015 budget, it was retitled to more accurately reflect the work done with this funding. 476 WASTEWATER COLLECTION FUND • )1= PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other N/A 750,000 750,000 450,000 450,000 450,000 450,000 450,000 2,250,000 0 N/A Wastewater Collection Fund N/A (313,154) (313,154) 0 0 0 0 0 0 0 N/A Total N/A 436,846 436,846 450,000 450,000 450,000 450,000 450,000 2,250,000 0 N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 436,846 436,846 450,000 450,000 450,000 450,000 450,000 2,250,000 0 N/A Total N/A 436,846 436,846 450,000 450,000 450,000 450,000 450,000 2,250,000 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • 477 CITY OF PALO ALTO System Improvements WASTEWATER COLLECTION FUND • 479 WASTEWATER COLLECTION FUND Sewer manhole base Fund: Wastewater Collection Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: WC -99013 Sewer Lateral/Manhole Rehabilitation and Replacement Description This project will replace defective sewer laterals, cleanouts, and manholes; install backwater devices; and pur- chase equipment to support these activities in order to maintain the Wastewater Collection System. Informa- tion collected during routine annual maintenance activities is used to prioritize work. Defective laterals, for example, will be replaced to re-establish existing services, reduce maintenance expenses, and eliminate ground water intrusion. Backwater devices will be installed to reduce backflows of sewage. New manholes will be installed or rehabilitated to improve structural integrity. Justification The work will help reduce both the backflow of sewage onto private property and the City's treatment expenses. This project also cleans and takes videos of sewer collection mains and laterals as necessary. Significant Changes 2022-2026 CIP: This budget was increased in alignment to anticipated work levels. 2021-2025 CIP: This budget was increased to accommodate anticipated construction cost escalation for the multi -year lateral replacement project. The bid result indicated that the contractor's cost is substantially higher than in-house cost, therefore WW Operations decided to perform the work themselves. Project costs will con- tinue to be evaluated throughout FY 2021 and considered as part of the development of the 2022-2026 CIP. 480 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Wastewater Collection Fund N/A 876,000 876,000 800,000 1,325,000 850,000 875,500 900,000 4,750,500 0 N/A Total N/A 876,000 876,000 800,000 1,325,000 850,000 875,500 900,000 4,750,500 0 N/A Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 876,000 876,000 800,000 1,325,000 850,000 875,500 900,000 4,750,500 0 N/A Total N/A 876,000 876,000 800,000 1,325,000 850,000 875,500 900,000 4,750,500 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • 481 WASTEWATER COLLECTION FUND Rehabilitation Equipment Fund: Wastewater Collection Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Winter 2019 Revised Project Start: Summer 2019 Revised Project Completion: Fall 2020 Project Number: WC -16001 Wastewater Collection System Rehabilitation/Augmentation Project 29 Description This project funds the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and groundwater into the collection system. The project replaces 9,965 linear feet (which represents 0.9 percent of the City's Wastewater Collection System) for large sections in the Charleston neighborhood and along several streets on El Camino Real. The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Priority will be given to areas identified by Public Works as targeted work zones ensuring infrastructure coordination among different City departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replacement and/or rehabilitation are informed by the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2022-2026 CIP: This project is 95% complete. Funding is reapproriated to FY 2022 for pending mediation and possible post mediation work. 2020-2024 CIP: Project footage has been decreased by 4,387 linear feet. 482 WASTEWATER COLLECTION FUND • ?1= PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 2019-2023 CIP: Project budget has increased by $0.9 million to account for construction cost escalation. 2018-2022 CIP: Due to delays in SSR 24, 25, 26, and 27, the construction for this project is postponed to FY 2020. Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Total Beyond 5 Year CIP Total Wastewater Collection Fund 767,484 3,809,820 3,459,820 350,000 0 0 0 O 350,000 O 4,577,304 Total 767,482 3,809,820 3,459,820 350,000 0 0 0 O 350,000 O 4,577,302 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 500,042 3,809,820 3,459,820 350,000 0 0 0 O 350,000 O 4,309,862 Design 267,440 0 0 0 0 0 0 0 0 O 267,440 Total 767,482 3,809,820 3,459,820 350,000 0 0 0 O 350,000 O 4,577,302 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • 483 ASTEWATER COLLECTION FUND Fund: Wastewater Collection Fund Category: System Improvements Managing Department: Utilities Initial Project Start: Summer 2018 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2020 Revised Project Completion: Summer 2022 Project Number: WC -17001 Trenching for installation of High Density Polyethylene (HDPE) sewer main by open trench method Wastewater Collection System Rehabilitation/Augmentation Project 30 Description This project funds the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and infiltration of groundwater into the collection system. The project replaces 8,778 linear feet (which represents 0.8 percent of the City's Wastewater Collection System) for various streets in the City, including Ventura, Research Park, Fairmeadow, and Midtown West neighborhoods. The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Priority will be given to areas identified by Public Works as targeted work zones ensuring coordination between departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of augmentation to handle growth and peak flows. The mains selected for replacement and/or rehabilitation are part of the asset management program recommended by the Master Plan Study. Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2022-2026 CIP: The main replacement scope and schedule has been adjusted to align with the Wastewater Fund financial plan. The project scope for Wastewater Collection Replacement Project 30 has been reduced to keep the rate increase low and reserves within guidelines. The overall project budget has been reduced from $6.2 million to $4.3 million. 484 WASTEWATER COLLECTION FUND • = PALO ALTO FHATAI_ YEAR 2022 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND 2021-2025 CIP: The project scope for FY 2021 has been reduced to design engineering and the budget was adjusted down by $0.7 million. 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and waste- water construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bidders and higher prices on construction proj- ects due to the increased demand for construction services. The overall project budget has increased by $2.3 million to account for a reduction of 3,614 in linear feet and construction cost escalation. 2019-2023 CIP: Project budget has increased by $0.9 million to account for construction cost escalation. 2018-2022 CIP: Due to delays in SSR 24, 25, 26, and 27, the construction for this project is postponed to FY 2021. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Wastewater Collection Fund 42,316 480,000 130,000 4,130,000 O 0 0 0 4,130,000 O 4,302,316 Total 42,315 480,000 130,000 4,130,000 O 0 0 0 4,130,000 O 4,302,315 Expenditure Schedule Project Phase Prior Years 5 Year FY 2021 FY 2021 CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 0 259,000 0 4,130,000 O 0 0 0 4,130,000 O 4,130,000 Design 42,315 221,000 130,000 0 0 0 0 0 0 0 172,315 Total 42,315 480,000 130,000 4,130,000 O 0 0 0 4,130,000 O 4,302,315 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • PALO Al TO FISCAL TEAR 022 ADOPTED CAPITAL BUDGET 485 WASTEWATER COLLECTION FUND Sewer Trench Line Fund: Wastewater Collection Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Summer 2023 Revised Project Completion: Summer 2025 Project Number: WC -19001 Wastewater Collection System Rehabilitation/Augmentation Project 31 Description This project funds the design and construction of high priority lateral replacement work, which reduces inflow of rainfall and groundwater into the collection system. The project replaces 10,474 linear feet (which represents 1.1 percent of the City's Wastewater Collection System) for various streets in the City, including Ventura, and Green Acres neighborhoods. The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Priority will be given to areas identified by Public Works as targeted work zones ensuring coordination between departments. Justification The 2004 Collection System Master Plan (Master Plan Study) indicated certain facilities are in need of augmen- tation to handle growth and peak flows. The mains selected for replacement and/or rehabilitation are part of the asset management program recommended by the Master Plan Study. Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2022-2026 CIP: The main replacement scope and schedule has been adjusted to align with the Wastewater Fund financial plan. In an effort to keep rates low and reserves within guidelines, this project start in FY 2024 and the scope for Wastewater Collection Replacement Project 31. The overall project budget has been reduced from $6.9 million to $5.2 million. 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewa- ter construction project every other year instead of annually to reduce the amount of construction when prices 486 WASTEWATER COLLECTION FUND • OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET are high. In the last few years there have been fewer bidders and higher prices on construction projects due to the increased demand for construction services. The overall project budget has increased by $2.3 million and decreased in linear footage by 12,109 to account for construction cost escalation. 2019-2023 CIP: Project budget has increased by $1.0 million to account for construction cost escalation. 2018-2022 CIP: Due to delays in WCSR 24, 25, 26, and 27, the construction for this project is postponed to FY 2022. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Wastewater Collection Fund O 0 0 0 0 1,650,000 3,550,000 O 5,200,000 O 5,200,000 Total O 0 0 0 0 1,650,000 3,550,000 O 5,200,000 O 5,200,000 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction 0 0 1,444,000 3,550,000 O 4,994,000 O 4,994,000 Design O 0 0 0 0 206,000 0 0 206,000 O 206,000 Total O 0 0 0 0 1,650,000 3,550,000 O 5,200,000 O 5,200,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • 487 Sewer Main Replacement Project using Pipe Bursting Method ASTEWATER COLLECTION FUND Fund: Wastewater Collection Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2020 Initial Project Completion: Winter 2022 Revised Project Start: Summer 2026 Revised Project Completion: Winter 2027 Project Number: WC -20000 Wastewater Collection System Rehabilitation/Augmentation Project 32 Description This project funds the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and infiltration of groundwater into the collection system. The project replaces approximately 9,756 linear feet (which represents 1 percent of the City's Wastewater Collection System) for various streets in the City, including old Palo Alto and Barron Park neighborhoods. The project will be com- prised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Priority will be given to areas identified by Public Works as targeted work zones ensuring coordination between departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of augmentation to handle growth and peak flows. The mains selected for replacement and/or rehabilitation are part of the asset management program recommended by the Master Plan Study. Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2022-2026 CIP: The main replacement scope and schedule has been adjusted to align with the Wastewater Fund financial plan. In an effort to keep rates low and reserves within guidelines, the project scope for Waste- water Collection Replacement Project 32. The overall project budget has been reduced from $7.2 million to $5.5 million. 488 WASTEWATER COLLECTION FUND • `1,L0 ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and waste- water construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bidders and higher prices on construction proj- ects due to the increased demand for construction services. The overall project budget has increased by $2.3 million to account for construction cost escalation. 2019-2023 CIP: Project budget has increased by $1.0 million to account for construction cost escalation. 2018-2022 CIP: Due to delays in WCSR 24, 25, 26, and 27, the construction for this project is postponed to FY 2023. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Wastewater Collection Fund O 0 0 0 0 0 0 1,650,000 1,650,000 3,850,000 5,500,000 Total O 0 0 0 0 0 0 1,650,000 1,650,000 3,850,000 5,500,000 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction O 0 0 0 0 0 0 1,650,000 1,650,000 3,850,000 5,500,000 Total O 0 0 0 0 0 0 1,650,000 1,650,000 3,850,000 5,500,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • 489 WASTEWATER COLLECTION FUND Fund: Wastewater Collection Fund Category: System Improvements Project Location: Municipal Service Center Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: WC -13002 Equipment used to install fuse High Density Polyethylene (HDPE) pipe Wastewater General Equipment and Tools Description This funding allows for the acquisition of new fusion equipment and other associated tools. This equipment is used to fuse together pipe joints in the City's Wastewater Collection System. Justification As the equipment ages, the quality of the fusion joints begin to decline and the operators must spend more time scraping, aligning, and fusing construction joints. In order to maintain high quality standards for the instal- lation of the City's wastewater collection mains, along with the associated service standards and worker safety and productivity measures, equipment and tools require continuous upgrades. Significant Changes 2021-2025 CIP: Project increased from $50,000 to $185,000 for FY 2021. This funding enables the purchase of a new trailer flusher (pressure washer) and replacement of new closed-circuit television equipment. 2015-2019 CIP: Project was retitled from Wastewater Fusion and General Equipment/Tools. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Wastewater Collection Fund Total N/A 212,893 142,893 120,000 50,000 50,000 50,000 50,000 320,000 N/A 212,893 142,893 120,000 50,000 50,000 50,000 50,000 320,000 0 0 N/A N/A 490 WASTEWATER COLLECTION FUND • Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2.m 2 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total N/A 212,893 N/A 212,893 142,893 120,000 50,000 50,000 50,000 50,000 320,000 142,893 120,000 50,000 50,000 50,000 50,000 320,000 0 0 N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER COLLECTION FUND • 491 WASTEWATER COLLECTION FUND Fund: Wastewater Collection Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: WC -15002 Trenching for installation of High Density Polyethylene (HDPE) sewer main by directional drilling method Wastewater System Improvements Description This project provides funding as needed to improve the Wastewater Collection System. Typical activities include: increasing system capacity for growth, flow monitoring, hydraulic modeling and system analysis, load simulations, asset management analysis and assessment, system inflow/infiltration analysis, and sanitary sewer overflow monitoring and reduction. Justification Wastewater Collection System reliability and adequate capacity are critical to providing a high level of service to customers. Mainline sewer backups and overflows into homes and businesses are costly and a health risk. Reducing the losses associated with these backup claims requires a continuous evaluation of system needs and making improvements to maintain a high level of service. Significant Changes 2022-2026 CIP: Project budget anticipated to increase annually in FY 2023 through FY 2025 to address small improvements to mains and laterals, which are not included in a main replacement project due to reduced scope in those projects. The reduced scope in main replacements helps keep the fund reserves within guide- lines and rate increases low. 2021-2025 CIP: This budget is lowered based on past expenditures. In the upcoming years, the proposed bud- get will be used to improve the system due to unexpected conditions, purchase and implement a new waste- water collection system maintenance software, conduct system assessment, etc. Currently acquiring a new asset management software platform to replace the current software used to man- age Wastewater Operations maintenance activities. All maintenance history, records, and attachments stored in the current database will be exported from cloud -based database and converted or migrated into the new 492 WASTEWATER COLLECTION FUND • -'TY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET software system. The new wastewater management system will be used by Utilities Wastewater Opera- tions staff to generate work orders, schedule planned or unplanned maintenance work in order to help plan/prioritize pipeline capital improvement replacement. Funding Sources Schedule Prior Funding Source Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Wastewater Collection Fund Total N/A 405,952 N/A 405,952 405,952 200,000 500,000 500,000 500,000 200,000 1,900,000 405,952 200,000 500,000 500,000 500,000 200,000 1,900,000 0 N/A N/A Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total N/A N/A N/A 200,000 205,952 405,952 200,000 205,952 405,952 200,000 0 200,000 500,000 0 500,000 500,000 0 500,000 500,000 0 500,000 200,000 1,900,000 0 0 200,000 1,900,000 0 0 0 N/A N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • 493 CITY OF PALO ALTO WASTEWATER TREATMENT FUND WASTEWATER TREATMENT FUND Overview Activities related to the replacement, rehabilitation, optimization, and upgrading of the City's wastewater treatment plant infrastructure are accounted for in the Wastewater Treatment Fund. For detailed informa- tion on the maintenance and operation of the wastewater treatment plant, please refer to the Wastewater Treatment Fund section of the Operating Budget. As part of the 2022-2026 Capital Improvement Program (CIP), expenditures of $257.4 million are programmed with $30.7 million allocated in Fiscal Year 2022. The Wastewater Treatment Fund recovers its costs from the Palo Alto Wastewater Collection Fund, Stanford University, East Palo Alto Sanitary District, Mountain View, Los Altos, and Los Altos Hills based on each agency's expected share of the capacity. Each agency bills their respective sewer ratepayers for associated sewer and treatment costs as well as the Wastewater Treatment Fund's capital projects. Approximately 250,000 residents are served by the six agencies contributing sewage to the Regional Water Quality Con- trol Plant (RWQCP). Overall, a total of nine projects are programmed in the 2022-2026 CIP with the bud- get accounted for in two categories: Buildings and Facilities and System Improvements. Wastewater Treatment Fund Capital Expenditures $160,000,000 $140,000,000 $120,000,000 $100,000,000 $80,000,000 $60,000,000 $40,000,000 $20,000,000 $0 I I I V I• / • / • I • I • I • I • / • I • / • • / • • I I k FY 2018 FY 2020 FY 2022 FY 2024 FY 2026 Actuals Actuals Adopted Projected Projected 496 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET WASTEWATER TREATMENT FUND The 2012 Long Range Facilities Plan evaluated the infrastructure needs of the RWQCP. It analyzed and made recommendations on future regulations, replacement and rehabilitation needed, site planning, and flow and load projections. Funding for the major projects included in the 2022-2026 CIP requires debt financing and approval by the partners, per the individual agreements between the City and each of the partners. Over the years, staff has met with partner agencies at the staff and board/council level to discuss major capital projects. It should be noted that a portion of the expenses for these projects are expected to be incurred after the five years included in the 2022-2026 CIP. Staff has applied for State Revolving Fund loans and has considered Water Infrastructure Finance and Innovation Act (WIFIA) loans and revenue bonds for these projects. Major projects planned include: Advanced Water Purification Facility (Fiscal Year 2022: $0.3 million; 5 -Year CIP: $17.2 million) Headworks Facility Replacement (Fiscal Year 2022: $0.01 million; 5 -Year CIP: $49.1 million) New Laboratory and Environmental Services Building (Fiscal Year 2022: $2.6 million; 5 -year CIP: $23.8 million) Outfall Line Construction (Fiscal Year 2022: $10.6 million; 5 -Year CIP: $10.6 million) Primary Sedimentation Tank Rehabilitation (Fiscal Year 2022 and 5 -Year CIP: $6.2 million) Secondary Treatment Upgrades (Fiscal Year 2022: $1.5 million; 5 -Year CIP: $126.0 million) Minor CIP projects are funded through recurring payments to the City by the partner agencies, with the total dollar amount for the minor CIP projects capped by the partner agreements and adjusted annually for inflation. Minor projects are budgeted in Plant Repair, Retrofit, and Equipment Replacement (Fiscal Year 2022: $8.8 million; 5 -Year CIP: $23.2 million). Infrastructure Inventory CLASSIFICATION Liquid Treatment Systems Preliminary, Primary, Secondary, and Tertiary Treat- ment, UV Disinfection, and Outfall Solids Treatment Systems Solids Handling Staff Buildings Staff Buildings and Support Systems Recycled Water Recycled Water Treatment Buildings and Facilities The Buildings and Facilities category accounts for projects that will improve or construct facilities that house equipment related to wastewater treatment at the RWQCP. During the 2022-2026 CIP, two projects are programmed in this category. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 497 2022-2026 Capital Improvement Program Recurring Projects There are no recurring projects scheduled. Non -Recurring Projects There are two non -recurring projects in this category as part of the 2022-2026 CIP. New Laboratory and Environmental Services Building (Fiscal Year 2022: $2.6 million; 5 -Year CIP: $23.8 million). Plant Master Plan (Fiscal Year 2022: $0.5 million; 5 -Year CIP: $0.5 million) System Improvements The System Improvements category accounts for all infrastructure and equipment related to the safe and efficient treatment of wastewater received at the RWQCP. Over the course of the 2022-2026 CIP, approxi- mately $233.1 million is allocated towards System Improvements projects, with $27.6 million allocated in Fiscal Year 2022. Recent Accomplishments • Commenced design of the Advanced Water Purification Facility. • Initiated construction of Primary Sedimentation Tank Rehabilitation. • Design is in process for Secondary Treatment Upgrades. • Completed the preliminary design of the Horizontal Levee Pilot system. 2022-2026 Capital Improvement Program Recurring Projects There is one recurring project in this category: Plant Repair, Retrofit, and Equipment Replacement (Fiscal Year 2022: $8.8 million; 5 -Year CIP: $23.2 million). This project provides funding for the assessment, repair, and retrofit of the concrete and metal structural condition of the plant; the replacement of necessary plant equipment to maintain treatment reliability and ancillary facilities to maintain existing infrastructure; and the replacement of large diameter flow meters built into the wastewater treatment system on sewers, pipes, and water lines. The United States Environmental Protection Agency mandates that funding is allo- cated for equipment replacement to ensure adequate wastewater treatment reliability. Non -Recurring Projects There are six non -recurring projects in this category: Advanced Water Purification Facility (Fiscal Year 2022: $0.3 million; 5 -Year CIP: $17.2 million) Headworks Facility Replacement (Fiscal Year 2022: $0.01 million; 5 -Year CIP: $49.1 million) Horizontal Levee Pilot (Fiscal Year 2022: $0.1 million; 5 -Year CIP $0.8 million) Outfall Line Construction (Fiscal Year 2022: $10.6 million; 5 -Year CIP: $10.6 million) Primary Sedimentation Tank Rehabilitation (Fiscal Year 2022: $6.2 million; 5 -Year CIP: $6.2 million) Secondary Treatment Upgrades (Fiscal Year 2022: $1.5 million; 5 -Year CIP: $126.0 million) 498 WASTEWATER TREATMENT FUND • UITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET WASTEWATER TREATMENT FUND Wastewater Treatment Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopted FY 2023 FY 2024 FY 2025 FY 2026 Total SOURCE OF FUNDS Other WO -19003 Advanced Water Purification Facility 3,000,000 2,999,990 183,000 16,830,000 0 0 0 17,013,000 WQ-16002 Headworks Facility Replacement 0 0 0 4,757,000 0 0 43,607,000 48,364,000 WQ-14002 New Laboratory And Environmental Services Building 2,060,000 0 2,510,000 0 20,900,000 0 0 23,410,000 WQ-19000 Outfall Line Construction 7,700,000 0 10,582,715 0 0 0 0 10,582,715 WO -14003 Primary Sedimentation Tank Rehabilitation 13,102,000 12,502,000 5,130,000 0 0 0 0 5,130,000 WQ-19001 Secondary Treatment Upgrades 3,000,000 2,962,445 1,499,555 124,118,000 0 0 0 125,617,555 Other Total 28,862,000 18,464,435 19,905,270 145,705,000 20,900,000 0 43,607,000 230,117,270 Total Sources 28,862,000 18,464,435 19,905,270 145,705,000 20,900,000 0 43,607,000 230,117,270 USE OF FUNDS Buildings and Facilities WQ-14002 New Laboratory And Environmental Services 2,179,038 51,804 2,642,234 68,000 21,062,600 0 0 23,772,834 Building WQ-10001 Plant Master Plan 1,275,112 1,275,112 515,600 0 0 0 0 515,600 Buildings and Facilities Total 3,454,150 1,326,916 3,157,834 68,000 21,062,600 0 0 24,288,434 System Improvements WQ-19003 Advanced Water Purification Facility 2,999,990 2,999,990 330,900 16,885,700 0 0 0 17,216,600 WO -16002 Headworks Facility Replacement 0 0 14,100 4,772,100 31,000 324,000 43,979,200 49,120,400 WO -22001 Horizontal Levee Pilot 0 0 131,500 174,600 174,400 174,500 177,100 832,100 WO -19000 Outfall Line Construction 7,775,000 75,000 10,593,115 0 0 0 0 10,593,115 WQ 19002 Plant Repair, Retrofit, and Equipment Replacement 10,384,739 4,950,780 8,791,959 3,448,900 3,578,300 3,675,300 3,726,500 23,220,959 WQ-14003 Primary Sedimentation Tank Rehabilitation 14,295,592 13,695,592 6,182,700 0 0 0 6,182,700 WQ-19001 Secondary Treatment Upgrades 2,068,085 2,030,530 1,537,255 124,318,200 120,300 0 0 125,975,755 System Improvements Total 37,523,406 23,751,892 27,581,529 149,599,500 3,904,000 4,173,800 47,882,800 233,141,629 Total Uses 40,977,556 25,078,808 30,739,363 149,667,500 24,966,600 4,173,800 47,882,800 257,430,063 WASTEWATER TREATMENT FUND • 499 CITY OF PALO ALTO Buildings and Facilities WASTEWATER TREATMENT FUND • 501 WASTEWATER TREATMENT FUND Water Quality Control Plant Laboratory Fund: Wastewater Treatment Fund Category: Buildings and Facilities Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Winter 2015 Initial Project Completion: Fall 2021 Revised Project Start: Spring 2019 Revised Project Completion: Fall 2027 Project Number: WQ-14002 New Laboratory And Environmental Services Building Description This project provides funding for a new building that will consolidate staff and provide a larger updated lab. Justification The existing laboratory does not have adequate space for staff, instruments, chemical storage, and microbiol- ogy testing. Due to limited space, staff is currently located in four separate aging buildings, which house indus- trial pumps limiting the number of staff that can be assigned to each building. Supplemental Information 2022-2026 CIP: Full design will proceed following additional planning level analyses including evaluation of additional options, including potential lease or facility procurement options. If the project continues as planned, construction is projected to begin in Fiscal Year 2024. Funding for subsequent years has been consol- idated into the fiscal years that the design and construction contracts are anticipated to be awarded, Fiscal Years 2022 and 2024 respectively. 2021-2025 CIP: Construction has been delayed and projected to begin in Fiscal Year 2022. 2020-2024 CIP: Design contract slightly delayed and awarded in February 2019. 2019-2023 CIP: Design phase of the project is expected to start in Fall 2018. The City is exploring funding alter- natives for the project; therefore, the funding source is no longer stated as Revenue from the State of Califor- nia. 2018-2022 CIP: Partners approved repayment of the SRF design and planning loan, but securing the loan took longer than expected and there was uncertainty about availability of State funds. The City will explore alter- nate methods of funding such as a revenue bond. Project planning/design can commence once the funds are secured, but the timeline has been impacted. 502 WASTEWATER TREATMENT FUND • IITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET WASTEWATER TREATMENT FUND 2017-2021 CIP: Approval by partner agencies was required for project approval and to guarantee repay- ment of any state loans. 2016-2020 CIP: Project budget in Fiscal Year 2016 now captures an additional $4.0 million more in Fiscal Year 2020 for final design and start of construction. Significant Changes This project was identified in the Long Range Facilities Plan accepted by City Council in 2012. Construction funding via a low interest state revolving fund loan (SRF) or a revenue bond will be pursued for this project, which is subject to approval from partner agencies (Stanford University, Mountain View, Los Altos, Los Altos Hills, and the East Palo Alto Sanitary District). Partners have already approved repayment of an SRF design and planning loan, while staff evaluate the revenue bond option as an alternative funding source. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other 0 2,060,000 0 2,510,000 0 20,900,000 O 0 23,410,000 O 23,410,000 Wastewater Treatment Fund 324,421 119,038 51,804 132,234 68,000 162,600 O 0 362,834 O 739,059 Total 324,421 2,179,038 51,804 2,642,234 68,000 21,062,600 O 0 23,772,834 0 24,149,059 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 0 0 0 0 0 21,062,600 O 0 21,062,600 O 21,062,600 Design 324,421 2,179,038 51,804 2,642,234 68,000 0 0 0 2,710,234 O 3,086,459 Total 324,421 2,179,038 51,804 2,642,234 68,000 21,062,600 0 0 23,772,834 0 24,149,059 Operating Impact This project is anticipated to impact operating expenses in the future such as utilities, janitorial services, and alarm/security systems. Once the design, including features and square feet, is complete, costs will be quantified and adjustments will be brought forward in future budgets. WASTEWATER TREATMENT FUND • 503 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Environmental Impact Analysis: CEQA will be required. Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board 504 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO ASTEWATER TREATMENT FUND Looking West from Fixed Film Reactors Fund: Wastewater Treatment Fund Category: Buildings and Facilities Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Summer 2009 Initial Project Completion: Summer 2012 Revised Project Start: N/A Revised Project Completion: Winter 2022 Project Number: WQ-10001 Plant Master Plan Description This project provides funding for the planning and program management of the Long Range Facilities Plan (LRFP) completed in 2012. Program management includes project definitions of long range capital projects, acquisition of funding for new large capital projects, preparation of City -issued design consultant Request for Proposal packages, and ancillary services related to plan implementation. Justification The long range facilities needed for a wastewater treatment plant primarily consist of replacing aging industrial facilities but also include plant process optimizations, new support infrastructure, and responsiveness to changing situations and regulations. Supplemental Information 2022-2026 CIP: The term of the Program Manager contract was extended to Fiscal Year 2023 to continue to support implementation of the LRFP due to delays in securing state revolving fund loans. 2019-2023 CIP: The term of the Program Manager contract is extended to Fiscal Year 2021 to continue to sup- port implementation of the LRFP. 2017-2021 CIP: The Plant is in the second year of the program manager contract and program implementation continues to be dependent upon securing state revolving fund loans. 2016-2020 CIP: After completion of the LRFP in 2012, a program manager was brought on board to support implementation of the master plan. About $0.6 million of the consultant's work was approved during Fiscal Year 2015, and the remainder was subject to approval of an additional $3.3 million in capital funding authoriza- tion in the Fiscal Year 2016 capital budget. 506 WASTEWATER TREATMENT FUND • - F PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET -9•vi%s A:0 W Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Wastewater Treatment Fund 1,950,142 1,275,113 1,275,113 515,600 0 0 0 O 515,600 O 3,740,855 Revenue from the State of California 1,773,037 0 0 0 0 0 0 0 0 O 1,773,037 Total 3,723,179 1,275,112 1,275,112 515,600 O 0 0 O 515,600 O 5,513,891 Expenditure Schedule Prior Project Phase Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Design 2,160,927 1,275,112 1,275,112 515,600 0 0 O 515,600 O 3,951,639 Study 1,562,254 0 0 0 0 0 0 0 0 O 1,562,254 Total 3,723,179 1,275,112 1,275,112 515,600 O 0 0 O 515,600 O 5,513,891 Operating Impact There are no additional operating impacts anticipated from this project. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project may require environmental review. WASTEWATER TREATMENT FUND • 507 CITY OF PALO ALTO System Improvements WASTEWATER TREATMENT FUND • 509 ASTEWATER TREATMENT FUND Filtration system testing unit Ac Fund: Wastewater Treatment Fund Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Winter 2018 Initial Project Completion: Spring 2021 Revised Project Start: Spring 2021 Revised Project Completion: Spring 2024 Project Number: WQ-19003 vanced Water Purification Facility Description This project provides funding for an Advanced Water Purification Facility to further improve the quality of the tertiary -treated recycled water by microfiltration or ultrafiltration followed by reverse osmosis to reduce the level of total dissolved solids (TDS). Justification The Regional Water Quality Control Plant (RWQCP) currently provides tertiary -treated recycled water to per- mitted users in its service area, mostly for irrigation. The current recycled water delivered has a TDS level of 800-900 mg/L. City Council adopted a goal to reduce the TDS level to 600 mg/L in 2010. In 2015, City Council adopted an Environmental Impact Report for the Phase I I I Recycled Water Pipeline to South Palo Alto and Stanford Research Park, which specifically mentioned recycled water quality would be improved through addi- tional treatment at the RWQCP. In addition, there are approximately 40 potential recycled water users in the service area with their connection still pending until the RWQCP lowers the recycled water TDS level. Supplemental Information 2022-2026 CIP: Project was delayed due to the amount of time needed to bring the design engineer under con- tract. Project budget updated to align with original project cost estimate of $20.2 million, which may be further refined through the design process. Funding has been consolidated into Fiscal Years 2023 when a construc- tion contract is anticipated to be awarded. 2021-2025 CIP: Construction of project has been delayed and projected to begin in Fiscal Year 2022. 2020-2024 CIP: Project start delayed from Winter 2018 to Winter 2019 due to lack of funding as staff is still negotiating with the City of Mountain View and Valley Water to secure funding for this project. 510 WASTEWATER TREATMENT FUND • II I T Y OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET WASTEWATER TREATMENT FUND Significant Changes The RWQCP, in collaboration with Valley Water (formerly known as the Santa Clara Valley Water District) and the City of Mountain View, conducted an Advanced Water Purification System Feasibility Study. This study recommended microfiltration or ultrafiltration followed by reverse osmosis after comparing different water quality improvement options. The study also included evaluations of greenhouse gas emissions, stor- age requirements, facility sites, concentrate treatment options, and initial design and construction cost estimates. This project was also identified in the Long Range Facilities Plan accepted by City Council in 2012. Funding via contributions from Valley Water, the City of Mountain View, and other external sources such as a low interest state revolving fund loan or revenue bond will be pursued for this project. Funding Sources Schedule •.a• • 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other Wastewater Treatment Fund Total O 3,000,000 2,999,990 183,000 16,830,000 0 0 0 17,013,000 0 20,012,990 O (10) 0 147,900 55,700 0 0 0 203,600 0 203,600 O 2,999,990 2,999,990 330,900 16,885,700 0 0 0 17,216,600 0 20,216,590 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total O 0 0 147,900 16,885,700 O 2,999,990 2,999,990 183,000 0 O 2,999,990 2,999,990 330,900 16,885,700 0 0 0 0 0 0 O 17,033,600 O 183,000 O 17,216,600 O 17,033,600 O 3,182,990 O 20,216,590 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quantified, adjust- ments will be brought forward in future budgets, as necessary. WASTEWATER TREATMENT FUND • :I 2 2022 ADOP I HD C PI I AL BUDGET 511 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.17 Relationship to Comprehensive Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: An addendum to the existing EIR completed in 2015 for the expansion of the Palo Alto recycled water distribution system will be required. 512 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO Headworks Facility ASTEWATER TREATMENT FUND Fund: Wastewater Treatment Fund Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Spring 2020 Initial Project Completion: Winter 2024 Revised Project Start: Winter 2022 Revised Project Completion: Summer 2027 Project Number: WQ-16002 Headworks Facility Replacement Description This project provides funding for replacing influent pumping, including the suction and discharge piping, pipe manifolds, valves, the electrical and controls system, screening equipment, grit handling equipment, the force main to the primaries and modifying headworks building, and yard piping. Justification This project was identified in the Long Range Facilities Plan (LRFP) report accepted by City Council in 2012. The existing headworks are at the end of their useful life and replacement is required for operational reliability of pumping the raw sewage from the influent sewers into the treatment plant. Supplemental Information 2022-2026 CIP: Project is delayed from Winter 2021 to Winter 2022 due to continued budget constraints, staff- ing resources, and construction logistics with other projects in progress. Project cost increased from the prior estimate of $35.2 million to account for anticipated future cost escalation/inflation. Funding for subsequent years has been consolidated into the fiscal years the design and construction contracts are anticipated to be awarded, Fiscal Years 2023 and 2026 respectively. 2021-2025 CIP: Project is delayed from Winter 2020 to Winter 2021 due to budget constraints, staffing resources, and construction logistics with other projects in progress. 2020-2024 CIP: Project start delayed from Summer 2019 to Winter 2020 due to budget constraints, staffing resources, and construction logistics with other projects in progress. 2019-2023 CIP: Staff is evaluating alternative funding options, therefore the funding source is no longer stated explicitly as Revenue from the State of California. 514 WASTEWATER TREATMENT FUND • 1ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 2018-2022 CIP: Staff revised the Funding Sources Schedule and the Expenditure Schedule to better reflect the project timeline recommended in the LRFP, where design will take place from 2020 to 2022, with CEQA and construction to follow. Significant Changes Partner agencies' approval to repay design and construction loans is needed as a low interest state revolv- ing fund loan or a revenue bond will be pursued to fund the project. Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other O 0 0 0 4,757,000 0 0 43,607,000 48,364,000 O 48,364,000 Wastewater Treatment Fund O 0 0 14,100 15,100 31,000 324,000 372,200 756,400 O 756,400 Total O 0 0 14,100 4,772,100 31,000 324,000 43,979,200 49,120,400 0 49,120,400 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 0 0 0 0 324,000 43,979,200 44,303,200 O 44,303,200 Design O 0 0 14,100 4,772,100 31,000 0 0 4,817,200 O 4,817,200 Total O 0 0 14,100 4,772,100 31,000 324,000 43,979,200 49,120,400 0 49,120,400 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • 515 WASTEWATER TREATMENT FUND Fund: Wastewater Treatment Fund Category: System Improvements Project Location: Palo Alto Baylands Managing Department: Public Works Initial Project Start: Summer 2021 Initial Project Completion: Winter 2025 Revised Project Start: N/A Revised Project Completion: N/A Project Number: WQ-22001 Schematic of a horizontal levee Horizontal Levee Pilot Description This project consists of the design, permitting, and construction of a horizontal levee pilot system. The system will utilize treated wastewater to create a transitional brackish habitat on the Bayside of a future flood control levee located in the Palo Alto Baylands, adjacent to the City of Palo Alto's Regional Water Quality Control Plant (RWQCP). Information and data collected by this pilot system could support broader implementation of hori- zontal levees as green infrastructure components in larger flood control levee improvement projects within Palo Alto and beyond. Justification The City of Palo Alto is currently evaluating needed improvements to the existing flood control levees sur- rounding the City under project PE -17006. A horizontal levee is a green infrastructure alternative to the typical wave attenuation technologies (i.e., rip rap) used for flood control levees. Horizontal levees provide multiple benefits beyond traditional wave attenuation technologies including sea -level rise protection, habitat improve- ment, and polishing treatment for treated wastewater. However, because horizontal levees are an emerging technology, the City has been evaluating the feasibility of constructing a pilot system within the Baylands that would collect information and data. This site -specific information could support broader implementation of horizontal levees as green infrastructure components within the larger flood control levee improvement proj- ects. Ultimately, the pilot system itself would be integrated into the larger flood control levee system once built. Supplemental Information 2022-2026 CIP: Project established during FY 2022. 516 WASTEWATER TREATMENT FUND • .ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET WASTEWATER TREATMENT FUND Significant Changes City staff, in collaboration with the San Francisco Estuary Partnership (SFEP), are actively seeking grant funding to complete the design, permitting, and construction phases of the project. To date, the majority of the total planning and design costs (estimated at $1.38M) have been paid for by grants awarded to the SFEP. Grantees include the United Stated Environmental Protection Agency's Climate Ready Estuaries Pro- gram and the State Coastal Conservancy. The State Coastal Conservancy grant includes a local match requirement of $275,000 from the City; of that amount, $168,000 has been funded by the Wastewater Treatment Fund FY 2021 Operating Budget. The remaining amount of $107,000 is to be funded in FY 2022 through the establishment of this project. Currently, the project team has secured funding to get the proj- ect through 60% design, including initial permitting and environmental evaluations. The project team will continue to apply for grants to meet the funding needs of completing the design and construction in sub- sequent fiscal years. The project team anticipates continued funding from the City needed to meet local match requirements of any grants obtained for this project; estimates for funding beyond FY 2022 are place holders of local match requirements and will be adjusted as external funding is secured. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Wastewater Treatment Fund Total 0 0 0 0 O 131,500 174,600 174,400 174,500 177,100 832,100 O 131,500 174,600 174,400 174,500 177,100 832,100 O 832,100 O 832,100 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total O 0 0 0 O 0 0 131,500 O 0 0 131,500 0 174,400 174,500 177,100 526,000 174,600 0 0 0 306,100 174,600 174,400 174,500 177,100 832,100 O 526,000 O 306,100 O 832,100 Operating Impact This project is anticipated to impact operating expenses in the future such as utilities. Once the design is complete, costs will be quantified and adjustments will be brought forward in future budgets. WASTEWATER TREATMENT FUND • H -1 YEAR 2022 ADOPTED CAPITAL BUDGET 517 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Climate Change and Climate Adaptation Goal: N-8 Policy: N-8.4 Program: N8.4.1 Relationship to Comprehensive Plan Secondary Connection Element: Natural Environment Section: Community Safety Goal: S-2 Policy: S-2.12 Program: S2.12.2 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Architectural Review Board Environmental Impact Analysis: This project is expected to have a mitigated negative declaration or focused Environmental Impact Report. 518 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO Outfall, Winter 2017 ASTEWATER TREATMENT FUND Fund: Wastewater Treatment Fund Category: System Improvements Project Location: Wastewater Treatment Plant and Palo Alto Airport Managing Department: Public Works Initial Project Start: Summer 2018 Initial Project Completion: Fall 2019 Revised Project Start: Summer 2021 Revised Project Completion: Summer 2025 Project Number: WQ-19000 Outfall Line Construction Description This project consists of the construction of a new parallel outfall pipe to convey final plant effluent to San Fran- cisco Bay. Justification Installation of a new outfall line is needed to address outfall age (built in 1964) and, more importantly, to address the outfall capacity in light of peak wet -weather flow, peak tide, and future sea level rise scenarios. The existing system of a 54 -inch outfall line and a 36 -inch legacy outfall line are inadequate to pass the Plant's peak wet -weather hydraulic flow capacity of 80 million gallons per day. Supplemental Information 2022-2026 CIP: Project is delayed to obtain a low -interest SRF loan and the additional review required in coor- dination with the Palo Alto Airport, the Federal Aviation Administration (FAA), and the US Army Corps of Engineers Levee Project. 2021-2025 CIP: Construction cost for the project is estimated to be increased by approximately $660,000 as staff finalized the SRF loan application. The SRF loan funding, including this budget increase, is being secured and finalized. 2020-2024 CIP: Project design was completed and construction has not begun due to permitting and finaliza- tion on the lease agreement with California State Lands Commission (CSLC). 2019-2023 CIP: Staff is evaluating alternative funding options, therefore the funding source is no longer stated explicitly as Revenue from the State of California. 520 WASTEWATER TREATMENT FUND • :ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET WASTEWATER TREATMENT FUND Significant Changes This project was identified in the Long Range Facilities Plan report accepted by City Council in 2012. Con- struction funding via a low -interest state revolving fund loan will be pursued for this project, while staff evaluate revenue bond options as an alternative funding source. The existing 54 -inch outfall needs rehabilitation, which can only be completed after the new outfall is oper- ational. Rehabilitating the existing 54 -inch outfall will be a future project. Once rehabilitated, the 54 -inch outfall along with the new parallel outfall in this project are anticipated to work together to convey peak flows for another 50 or more years. The 36 -inch legacy line will be plugged and abandoned in place. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other O 7,700,000 0 10,582,715 O 0 0 0 10,582,715 O 10,582,715 Wastewater Treatment Fund O 75,000 75,000 10,400 O 0 0 0 10,400 O 85,400 Total O 7,775,000 75,000 10,593,115 0 0 0 0 10,593,115 0 10,668,115 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 7,775,000 75,000 10, 593,115 O 0 0 0 10, 593,115 O 10, 668,115 Total O 7,775,000 75,000 10,593,115 O 0 0 0 10,593,115 O 10,668,115 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Secondary Connection Planning and Transportation Commission Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Relationship to Comprehensive Plan Potential Board/Commission Review: Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.2 Environmental Impact Analysis: This project had a mitigated negative declaration from CEQA under Section 15070. WASTEWATER TREATMENT FUND • 521 WASTEWATER TREATMENT FUND Old pumping plant Fund: Wastewater Treatment Fund Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: WQ-19002 Plant Repair, Retrofit, and Equipment Replacement Description This project provides funding for the assessment, repair, and retrofit of the RWQCP's concrete and metal struc- tures; the replacement of necessary RWQCP equipment and ancillary facilities to maintain treatment reliability and existing infrastructure; and the replacement of large diameter flow meters built into the wastewater treat- ment system on sewers, pipes, and water lines. Tasks and funding previously budgeted in three separate maintenance related projects, WQ-80021, WQ- 80022, and WQ-04011, were consolidated and budgeted in this one recurring project. Justification Plant facilities are subject to many adverse conditions and plant equipment requires periodic replacement to maintain reliability. Concrete and metal structures are evaluated for evidence of damage caused by corrosion, weathering, age, and ground movement. Facilities with repair and retrofit deficiencies need to be repaired to good structural condition to ensure that the plant continues to operate safely and reliably. In addition, United States Environmental Protection Agency and State Water Resources Control Board regulations and permits require ongoing allocated funding for equipment replacement to ensure adequate treatment reliability. In addition to equipment physically located at the plant, there are 13 key magnetic flow meters throughout the collection system. Meters have an average life of ten years, however when the meter's reliability fails, the meter must be replaced immediately to continue accurate partner billing, process control, and regulatory reporting. Significant Changes Planned projects include replacement of equipment mechanisms for secondary clarifiers and sludge thicken- ers and replacement of wire, transformers, switches, and electrical components in the medium voltage electri- cal network. 522 WASTEWATER TREATMENT FUND • I T Y OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Wastewater Treatment Fund Total N/A 10,384,742 4,950,783 8,791,959 3,448,900 3,578,300 3,675,300 3,726,500 23,220,959 N/A 10,384,742 4,950,783 8,791,959 3,448,900 3,578,300 3,675,300 3,726,500 23,220,959 0 0 N/A N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY ;®24 FY 2025 FY 2026 Total Year CIP Total Construction Design Total N/A 9,596,485 4,478,526 8,142,959 3,038,900 3,157,300 3,243,300 3,283,500 20,865,959 N/A 788,254 472,254 649,000 410,000 421,000 432,000 443,000 2,355,000 N/A 10,384,739 4,950,780 8,791,959 3,448,900 3,578,300 3,675,300 3,726,500 23,220,959 0 N/A 0 0 N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • 523 WASTEWATER TREATMENT FUND Primary Sedimentation Tank Fund: Wastewater Treatment Fund Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Spring 2014 Initial Project Completion: Fall 2019 Revised Project Start: Winter 2017 Revised Project Completion: Winter 2023 Project Number: WQ-14003 Primary Sedimentation Tank Rehabilitation Description This project provides funding for new protective coatings on each of the four concrete primary sedimentation tanks and replacement of worn rotating parts and aging power distribution equipment. The tanks, installed in 1972, are 220 feet long by 41 feet wide by 14 feet deep each and remove settleable solids and floatable grease with mechanical and electrical equipment. The new coating ensures steel reinforcing bars within the concrete are protected from corrosive sewer gases and extends the concrete's life for another 30 years. Justification Without recoating, the concrete will lose its structural integrity, gradually spalling and harming pumps, pipes, and treatment systems as a result. In a mild seismic event, weakened concrete could potentially collapse, endangering staff and the treatment system. Rehabilitation of the concrete slabs will extend the life of the tanks, preserving capital resources for other uses. Supplemental Information 2022-2026 CIP: Construction has been delayed moving the estimated completion to Winter 2023 due to time needed to finalize the Installment Sale Agreement for low -interest SRF loan and to re -bid the construction contract. 2021-2025 CIP: Construction has been delayed, moving the estimated completion to Fall 2022. SRF loan fund- ing is being secured and finalized. 2019-2023 CIP: Design started in January -March of 2018. The City is exploring funding alternatives; therefore, the funding source is no longer stated as Revenue from the State of California. 2018-2022 CIP: All partner agencies approved repayment of a planning/design loan. Securing the loan took longer than expected, and there is uncertainty about availability of State funds. The City will explore alternative 524 WASTEWATER TREATMENT FUND • T ITY OF PALO ALTO FISSC4.l_ YEAR 207_' 4.DOPTED CAPITAL BUDGET methods of funding such as a revenue bond, but the project planning/design can commence once the funds are secured. Project timeline is impacted. 2017-2021 CIP: Approval by the partner agencies was required for project approval and to guarantee repayment of any state loans. Significant Changes This project was identified in the Long Range Facilities Plan report accepted by the City Council in 2012. Construction funding via a low -interest state revolving fund loan (SRF) will be pursued, which is subject to approval from the partner agencies. The partners already approved repayment of an SRF design and plan- ning loan, while staff evaluate a revenue bond as an alternative to an SRF for construction. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other Wastewater Treatment Fund Total 0 13,102,000 12,502,000 5,130,000 738,255 1,193,593 1,193,593 1,052,700 738,254 14,295,592 13,695,592 6,182,700 Ex 0 0 0 O 0 0 5,130,000 O 0 0 1,052,700 O 0 0 6,182,700 oenditure Schedule O 17,632,000 O 2,984,548 O 20,616,546 Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 0 13,456,419 13,456,419 5,382,700 738,254 839,173 239,173 800,000 738,254 14,295,592 13,695,592 6,182,700 0 0 0 0 0 0 0 0 0 O 5,382,700 O 800,000 O 6,182,700 0 18,839,119 O 1,777,427 O 20,616,546 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • 525 WASTEWATER TREATMENT FUND Fund: Wastewater Treatment Fund Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Summer 2018 Initial Project Completion: Fall 2021 Revised Project Start: Fall 2018 Revised Project Completion: Spring 2026 Project Number: WQ-19001 Aeration basins Secondary Treatment Upgrades Description This project provides funding for upgrades to the Secondary Treatment process at the Regional Water Quality Control Plant. The existing Secondary Treatment process has two main components; the Fixed Film Reactors (FFR) and the Activated Sludge (AS) Process. This project includes the reconfiguration of the aeration basins, modification of the AS Process, and the elimination of the FFRs. The AS Aeration Basins will be subdivided with concrete walls creating different zones where different pollutants can be treated. Some of the zones will operate without oxygen, treating nitrogen and cutting the nitrogen in the treated wastewater by roughly half. The project will not only reduce organics and ammonia in the existing processes, it will also reduce total nitro- gen, the next pollutant being targeted for more stringent regulation. Justification The components of the Secondary Treatment process are between 33 and 49 years old and show extreme signs of wear and structural weakness. The rehabilitation of both the FFRs and the AS Process were identified in the Long Range Facilities Plan accepted by Council in 2012. In addition, regulatory agencies are developing new compliance and permit requirements for total nitrogen. A special study was completed in 2017, which pro- posed a complete Secondary Treatment process upgrade instead of individual rehabilitation projects. The completion of the upgrades will meet several objectives. Supplemental Information 2022-2026 CIP: Project cost increased to address sea level rise policy implications, new infrastructure needed to lower project life cycle cost, a larger standby power generator for unanticipated loads, and to meet code requirements. Project timeline delayed due to an anticipated longer duration to obtain state project financing and a design delay to evaluate technology improvements. Funding for subsequent years has been consoli- dated into the fiscal year that the design and construction contracts are anticipated to be awarded in. 526 WASTEWATER TREATMENT FUND • _ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET WASTEWATER TREATMENT FUND 2021-2025 CIP: Design cost has increased as the design progresses and pending completion of a feasibility assessment that aims at intensifying the treatment process, therefore construction of project has been delayed and projected to begin in Fiscal Year 2022. 2020-2024 CIP: Design phase began in October 2018. Project start delayed from Summer 2018 to Fall 2018 with project completion now estimated to be in Winter 2022. Significant Changes The project cost is estimated to be $129.0 million, which is less than the combined estimated cost for the FFRs, AS Aeration Basins rehabilitation, and large-scale Denitrification System (or other nutrients removal) projects. Funding Sources Schedule Prior FY 2021 FY 2021 5 Year CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other 0 3,000,000 2,962,445 1,499,555 124,118,000 0 0 0 125,617,555 O 128,580,000 Wastewater Treatment Fund 945,893 (931,914) (931,914) 37,700 200,200 120,300 0 0 358,200 O 372,179 Total 945,892 2,068,085 2,030,530 1,537,255 124,318,200 120,300 0 0 125,975,755 0 128,952,177 Expenditure Schedule Prior FY 2021 FY 2021 5 Year CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 0 0 37,700 124,318,200 120,300 0 0 124,476,200 O 124,476,200 Design 945,892 2,068,085 2,030,530 1,499,555 0 0 0 0 1,499,555 O 4,475,977 Total 945,892 2,068,085 2,030,530 1,537,255 124,318,200 120,300 0 0 125,975,755 0 128,952,177 Operating Impact This project is anticipated to impact operating expenses in the future, potentially by lowering utilities usage. As these costs are quantified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • 527 CITY OF PALO ALTO WATER FUND Overview The City of Palo Alto offers a full array of utility services to its citizens and businesses. The municipal Water Distribution System began operation in 1896 and continues to provide safe, reliable, and cost-effective water service to residents and customers of Palo Alto. For the 2022-2026 Capital Improvement Program (CIP), approximately $62.2 million is projected, with $15.4 million allocated in Fiscal Year 2022. Overall, a total of 14 projects are planned for the 5 -year CIP. Water Fund Capital Expenditures 20,000,000 16, 000,000 12,000,000 8,000,000 4,000,000 0 / I mu IL / • / • -, ♦ ♦ ♦ • E / • / I I ♦ / ♦ / ♦1 h FY 2018 Actuals FY 2020 Actuals FY 2022 Adopted FY 2024 Projected FY 2026 Projected 530 WATER FUND • WATER FUND Major projects funded in the 2022-2026 CIP include Water Main Replacements (cumulative total of $29.6 million), Water Tank Seismic Upgrade and Rehabilitation ($15.6 million), Water System Customer Connections ($4.7 million), Water Meters ($2.9 million) and Water, Gas, and Wastewater Utility GIS Data ($2.6 million). The budget for the Water Fund CIP is categorized into three types of projects: Customer Connections, System Improvements, and Water Main Replacements. Infrastructure Inventory Classification Quantity Miles of water main 235.84 Number of wells 1 active standby and 7 emergency standby Number of reservoirs 4 steel and 3 reinforced concrete Water Distribution System Main Materials Asbestos Cement Pipe 131.00 mi 55.86% Concrete Cylinder Pipe 16.79 mi 7.12% Cast Iron Pipe 18.13 mi 7.69% Copper Pipe 0.28 mi 0.12% Ductile Iron Pipe 6.98 mi 2.96% Polyethylene 19.04 mi 8.08% Polyvinyl Chloride 42.36 mi 17.96% Steel 0.73 mi 0.31% Unknown Material 0.51 mi 0.21% Total: 235.84 mi Customer Connections As customers continually change their water needs due to equipment additions, new construction, building expansions, building remodels, teardowns and rebuilds, and new building occupancy types, the water sys- tem must evolve to meet these needs. The Water System Customer Connections is the only project in this category and includes work required to meet the needs of customers who have applied for new or upgraded water service. The Water Fund pays for a portion of this project, while remaining costs are sup- ported by reimbursements from customers for project work performed by the City. Recent mT rents • In Fiscal Year 2020 the Water Utility completed over 92 water service projects with a total cost of $0.9 million. WATER FUND •' i. 2022 ADOPTED CAPI AI PUDGFT 531 2022-2026 Capital Improvement Program Recurring Projects The Water System Customer Connections is the only project within this category. Over the course of the 2022-2026 CIP, $4.7 million is forecasted, with $0.9 million allocated in Fiscal Year 2022. System Improvements To ensure reliable water services for the City of Palo Alto's residents and customers, infrastructure must be replaced at the end of its expected life. The System Improvements category includes nine projects as part of the 2022-2026 CIP at a total cost of $27.9 million, with $3.2 million allocated in Fiscal Year 2022. Recent Accomplishments Started construction on the new 1.5 million gallon Corte Madera water tank. Completed the construction of the Mayfield Reservoir Vent and Crack Repair project. Completed development of the Water Infrastructure Risk and Resilience Assessment document as required by America's Water Infrastructure Act of 2018 (AWIA '18), which requires community water systems serving 3,300 or more persons to conduct a risk and resilience assessment and develop an emergency response plan actively updated every five years. Developed the testing procedure for collecting data to evaluate the condition of our aging Asbestos Cement Pipe (ACP). Continue to collect samples as they are removed from under ground. The test results is a tool to help determine the life expectancy of ACP pipes. 2022-2026 Capital Improvement Program ste w°r�� rojec'xs A total of $11.3 million is programmed for System Improvement recurring projects during the 2022- 2026 CIP, with $2.1 million allocated in Fiscal Year 2022. Recurring projects in this category include the fol- lowing: Water Distribution System Improvements (Fiscal Year 2022: $0.3 million; 5 -Year CIP: $1.5 million) Water Fusion and General Equipment/Tools (Fiscal Year 2022: $0.1 million; 5 -Year CIP: $0.3 million) Water, Gas, Wastewater Utility GIS Data (Fiscal Year 2022: $0.5 million; 5 -Year CIP: $2.6 million) Water Meters (Fiscal Year 2022: $0.5 million; 5 -Year CIP: $2.9 million) Water Service Hydrant Replacement (Fiscal Year 2022: $0.4 million; 5 -Year CIP: $2.0 million) Water System Supply Improvements (Fiscal Year 2022: $0.3 million; 5 -Year CIP: $2.0 million) No F,o ��°=ng Projects A total of $16.6 million is programmed for non -recurring projects during the 2022-2026 5 -Year CIP, with $1.1 million allocated in Fiscal Year 2022. Non -recurring projects in this category include the following: Water Recycling Facilities (5 -Year CIP: $0.4 million) Water Regulation Station Improvement (Fiscal Year 2022: $0.6 million; 5 -Year CIP: $0.6 million) Water Tank Seismic Water System Upgrades (Fiscal Year 2022: $0.5 million; 5 -Year CIP: $15.6 million) 532 WATER FUND • L YI AR 2022 ADOPTED CAPITAL BUDGET Water Main Replacements The Water Main Replacements category accounts for the replacement of inadequately sized and structur- ally deficient water mains. In the next five years, it is estimated that approximately 7,500 linear feet of water mains will be replaced. The annual linear feet replacement totals were reduced due to significant increases in labor and material costs. City staff has proposed a new replacement schedule of water and wastewater construction every even year and gas construction every odd year to reduce the amount of construction when prices are high and allow staff to focus on other priorities such as water tank replace- ment and cross -bore inspections. A recent study indicated that the City has already replaced many of the most leak -prone and deteriorated pipes through the past water main replacement projects 1 through 26. This study recommended replacing 13.5 miles of mains that are deteriorating or are in liquefaction zones. Project 27 included 0.6 of a mile of seismically vulnerable pipes and some deteriorating pipes. This will continue to be the trend for upcoming water main replacement projects. Recent Accomplishments Completed construction of Water Main Replacement (WMR) Project 27 (WS -13001) to replace approximately 5,000 linear feet of water main pipelines in the Sand Hill Road and Fulton Street areas. Started design of the remaining 3,800 linear feet, for an easement off of Sand Hill Road to be constructed under the WMR Project 28 (WS -14001). Started design of Water Main Replacement Project 28 (WS -14001) to replace approximately 15,000 linear feet of water main pipelines in various locations throughout the City including 3,800 linear feet which were not installed under WMR Project 27 (WS -13001). 2022-2026 Capital Improvement Program The 2022-2026 CIP includes $29.6 million in funding for four non -recurring projects within this category, with $11.3 million appropriated for Fiscal Year 2022. The Utilities Department coordinates with the Public Works Department's street maintenance projects to minimize damage to the City's pavement and maxi- mize cost efficiencies when replacing water mains. Water Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopted FY 2023 FY 2024 FY 2025 FY 2026 Total SOURCE OF FUNDS Other WS -80013 Water System Customer Connections 1,860,946 1,860,946 877,250 904,595 931,955 960,500 1,150,000 4,824,300 Other Total 1,860,946 1,860,946 877,250 904,595 931,955 960,500 1,150,000 4,824,300 Transfer from Gas Fund WS -02014 Water, Gas, Wastewater Utility GIS Data 156,621 156,621 161,320 166,160 171,143 176,266 181,000 855,889 Transfer from Gas Fund Total 156,621 156,621 161,320 166,160 171,143 176,266 181,000 855,889 Transfer from Wastewater Collection Fund WS -02014 Water, Gas, Wastewater Utility GIS Data 156,621 156,621 161,320 166,160 171,143 176,267 181,000 855,890 WATER FUND • 533 • Water (Continued) Project Number Project Title Transfer from Wastewater Collection Fund Total FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopte• Y 2023 FY 2024 FY 2025 FY 2026 Total 156,621 156,621 161,320 166,160 171,143 176,267 181,000 855,890 Total Sources 2,174,188 2,174,188 1,199,890 1,236,915 1,274,241 1,313,033 1,512,000 6,536,079 USE OF FUNDS Customer Connections WS -80013 Water System Customer Connections 922,365 922,365 877,250 904,595 931,955 960,500 989,000 4,663,300 Customer Connections Total 922,365 922,365 877,250 904,595 931,955 960,500 989,000 4,663,300 System Improvements WS -11003 Water Distribution System Improvements 561,825 561,825 277,553 285,880 294,456 305,000 314,000 1,476,889 WS -13002 Water General Equipment/Tools 50,000 50,000 100,000 50,000 50,000 50,000 50,000 300,000 WS -80015 Water Meters 530,451 530,451 546,364 562,755 579,638 600,000 621,000 2,909,757 WS -07001 Water Recycling Facilities 391,020 391,020 0 0 391,020 0 0 391,020 WS -07000 Water Regulation Station Improvements 681,394 35,564 645,830 0 0 0 0 645,830 WS -80014 Water Service and Hydrant Replacement 400,000 400,000 400,000 400,000 400,000 412,000 424,000 2,036,000 WS -11004 Water System Supply Improvements 749,469 749,469 277,553 285,880 345,131 715,000 366,000 1,989,564 WS -09000 Water Tank Seismic Upgrade and Rehabilitation 7,080,313 7,080,313 500,000 7,000,000 500,000 600,000 7,000,000 15,600,000 WS -02014 Water, Gas, Wastewater Utility GIS Data 1,280,592 1,280,592 483,958 498,477 513,431 528,800 544,000 2,568,666 System Improvements Total 11,725,064 11,079,234 3,231,258 9,082,992 3,073,676 3,210,800 9,319,000 27,917,726 Water Main Replacements WS -13001 Water Main Replacement - Project 27 3,096,589 3,096,589 0 0 0 0 0 0 WS -14001 Water Main Replacement - Project 28 562,516 174,031 10,910,000 0 0 0 0 10,910,000 WS -15002 Water Main Replacement - Project 29 0 0 425,000 425,000 8,500,000 0 0 9,350,000 WS -16001 Water Main Replacement - Project 30 0 0 0 0 425,000 425,000 8,500,000 9,350,000 Water Main Replacements Total 3,659,105 3,270,620 11,335,000 425,000 8,925,000 425,000 8,500,000 29,610,000 Total Uses 16,306,534 15,272,219 15,443,508 10,412,587 12,930,631 4,596,300 18,808,000 62,191,026 534 WATER FUND • Br II rcr 6 "s w .nwa } n s f Emes�i m tta��IasrT1 o �„ L s fa E Root- t 8 Water Main Replacement (WMR) Projects FY'22 (WMR 28) FY'23 (No Construction Projects) FY'24 (WMR 29) FY'25 (No Construction Projects) FY'26 (WMR 30) `aYshore rca --1 r Sr aYsh _ �., Ore Ro d 5- tiggriggfrtig.16, r., =,.0 The C i t y of Palo Alto WATER FUND MAP FY'22 to FY'26 CAPITAL IMPROVEMENT PROGRAM This map is a product of the City of Palo Alto GIS 2500' Antos, 2021-04-21 16:10:32 Water Fund Map 2022-2026 (\\cc-mapslEncornpass5Admin\Personal\wt view.mdb) CAPITAL IMPROVEMENT FUND • This documentis a graphic representation only of bestevailable sources. The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo Alto 535 CITY OF PALO ALTO Customer Connections WATER FUND • 537 Installation of 8" HDPE pipe by directional drilling method Fund: Water Fund Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: WS -80013 Water System Customer Connections Description This project allows for improvements that include new main extensions, valves, domestic services, meters on upgraded services, backflow devices, fire services, and fire hydrants. Justification System extensions are required to provide service to new customers and to serve existing customers request- ing expanded service. Supplemental Information Revenues appear to exceed expense budget due to the addition of capacity fees. Significant Changes 2022-2026 CIP: Project expense and revenues adjusted to align with prior year actuals and known planned new construction. 2015-2019 CIP: This project was previously titled Water System Extensions. As part of the FY 2015 budget, it was re -titled to more accurately reflect the work done with this funding. Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other N/A 1,860,946 1,860,946 877,250 904,595 931,955 960,500 1,150,000 4,824,300 O N/A Water Fund N/A (938,581) (938,581) 0 0 0 0 (161,000) (161,000) O N/A Total N/A 922,365 922,365 877,250 904,595 931,955 960,500 989,000 4,663,300 O N/A 538 WATER FUND • Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 922,365 922,365 877,250 904,595 931,955 960,500 989,000 4,663,300 0 N/A Total N/A 922,365 922,365 877,250 904,595 931,955 960,500 989,000 4,663,300 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission WATER FUND • 539 CITY OF PALO ALTO System Improvements WATER FUND • 541 Fund: Water Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: WS -11003 Installation of a new fire hydrant with FlowGuard fire hydrant check valve Water Distribution System Improvements Description This project provides funds to improve Water Distribution System deliverability and reliability. Typical activities include: installing restraining joints at critical pipelines and bridge crossings, increasing the size of inadequate facilities, system leakage surveys, network modeling, and fire flow studies or other system improvements as required. Justification Water Distribution System reliability and adequate capacity are critical to providing a high level of service to customers in Palo Alto. Continuous evaluation of system needs and making required improvements are neces- sary to maintain adequate quantities of quality water, that meets local, state, and federal safe drinking water standards. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Water Fund Total N/A 561,825 561,825 277,553 285,880 294,456 305,000 314,000 1,476,889 N/A 561,825 561,825 277,553 285,880 294,456 305,000 314,000 1,476,889 Expenditure Schedule 0 0 N/A N/A Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 555,601 555,601 277,553 285,880 294,456 305,000 314,000 1,476,889 0 N/A 542 WATER FUND • Expenditure Schedule Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Design N/A 6,224 6,224 0 0 0 0 0 0 0 N/A Total N/A 561,825 561,825 277,553 285,880 294,456 305,000 314,000 1,476,889 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission WATER FUND • 543 WATER FUND Fund: Water Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: WS -13002 16" HDPE pipe being fused prior to installation Water General Equipment/Tools Description This funding allows for the acquisition of new equipment and tools, replacement of existing fusion equipment, and other associated tools and equipment to operate, maintain and construct the water distribution and trans- mission system. The fusion equipment is used to fuse together pipe joints in the City's Water Distribution Sys- tem. Justification As equipment ages, the quality of the fusion joints begins to decline, and the operators must spend more time scraping, aligning, and fusing construction joints. In order to maintain high quality standards for the installation of the City's water distribution mains, along with the associated service standards and worker safety and pro- ductivity measures, equipment and tools are required to be upgraded on an annual basis. Significant Changes 2022-2026 CIP: The budget was increased for FY 2022 to replace testing equipment at the sampling stations. 2015-2019 CIP: Project was retitled from Water Fusion and General Equipment/Tools. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Water Fund Total N/A N/A 50,000 50,000 100,000 50,000 50,000 50,000 50,000 300,000 50,000 50,000 100,000 50,000 50,000 50,000 50,000 300,000 0 0 N/A N/A 544 WATER FUND • Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 50,000 50,000 100,000 50,000 50,000 50,000 50,000 300,000 0 N/A Total N/A 50,000 50,000 100,000 50,000 50,000 50,000 50,000 300,000 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission WATER FUND • 545 5/8" Badger water meter Fund: Water Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: WS -80015 Water Meters Description This funding allows for the purchase of meters for new customers, upgrading meters for current customers, installing meter bypasses, and replacing obsolete meters that are no longer repairable. This funding also allows for annual testing and calibration of select meters. Justification This project will maintain meter accuracy, reliability, and stock meter equipment and replacement parts. Meter replacements enhance information on system water volume; align the Utility's ten-year meter testing and replacement cycle in accordance with industry -standard best management practices; and provide accurate data for the Water Utility billing system. Significant Changes 2021-2025 CIP: The Advanced Metering Infrastructure (AMI) Project is expected to replace up to 9,000 aged water meters to install meters that are compatible with a smart grid system to collect usage information remotely. The remaining meters will be assessed for their compatibility with the AMI smart grid and will either be retrofitted or replaced. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Water Fund Total N/A 530,451 530,451 546,364 562,755 579,638 600,000 621,000 2,909,757 N/A 530,451 530,451 546,364 562,755 579,638 600,000 621,000 2,909,757 N/A 0 N/A 546 WATER FUND • Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total N/A 530,451 N/A 530,451 530,451 546,364 562,755 579,638 600,000 530,451 546,364 562,755 579,638 600,000 621,000 2,909,757 621,000 2,909,757 0 0 N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission WATER FUND • 547 Recycled water piping Fund: Water Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2011 Initial Project Completion: Spring 2015 Revised Project Start: N/A Revised Project Completion: Fall 2024 Project Number: WS -07001 Water Recycling Facilities Description Funding in this project will provide a business plan, preliminary design, and options to secure funding for the expansion of the existing recycled water delivery system in the City. The expanded pipeline will primarily serve the Stanford Research Park and provide an alternative supply source of 435,600 cubic feet per year, which at the time this project was established, represented roughly 10 percent of Palo Alto's total water consumption in 2015. Justification Palo Alto is aggressively pursuing all options to meet future water supply needs. Recycled water provides a stable, drought -proof supply of water that replaces the need to use Hetch Hetchy potable supplies for irriga- tion purposes and other non -potable uses in anticipation of extended periods of drought and mandatory potable water reduction imposed by the State. The City is taking an integrated approach to evaluating the most flexible and robust strategic plan for non -potable recycled water, shallow aquifer groundwater, deep aquifer groundwater, and Direct Potable Reuse and Indirect Potable Reuse. Supplemental Information On November 18, 2019, Council approved a Partnership Agreement that gives the Santa Clara Valley Water Dis- trict (Valley Water) an option to acquire about half of the treated wastewater produced by the Regional Water Quality Control Plant (RWQCP). The Agreement addresses multiple objectives, including diverting treated wastewater discharge from the San Francisco Bay, increasing the use of treated wastewater from the RWQCP, and displacing potable imported water where appropriate and feasible. As part of this Agreement, the City is moving forward with implementation of a local salt removal facility (also referred to as the Local Advanced Water Purification System) to be located at the RWQCP. For more information on the plan for this new facility, refer to the Advanced Water Purification System Feasibility Study and the Preliminary Design Report. 548 WATER FUND • OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET WATER FUND Significant Changes 2022-2026 CIP: Project to begin the design phase. The first $16.0M of funding will come from Valley Water and the remaining balance, which is currently estimated at $4.0M, will be split between Palo Alto ($1.0M or 25 percent) and Mountain View ($3.0M or 75 percent). Palo Alto's portion will be covered by Utilities and Public Works, and the contribution amounts will be reassessed after designs are complete. Expenditures in this project are not expected until the construction phase in 2024.. 2021-2025 CIP: Construction funding is supported through RWQCP project WQ-19003. 2020-2024 CIP: The remaining build portion of this project will be implemented in the RWQCP's project WQ-19003, Advanced Water Purification Facility. 2018-2022 CIP: While staff has addressed many issues regarding a future recycled water project, including the completion and certification by the Council of the project's Environmental Impact Report (EIR), the replacement of high quality potable water with recycled water remains a concern for the landscape com- munity among others. Completion of the EIR was essential for securing Federal or State grant or loan fund- ing for the construction of the project, and now the City needs to reassess a more exhaustive number of potential end uses, assess customer demand, prepare a business plan, finish a preliminary design, and secure funding. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Revenue from the Federal Government 111,013 0 0 0 0 0 0 0 0 0 111,013 Water Fund 350,666 391,020 391,020 O 0 391,020 0 0 391,020 O 1,132,706 Total 461,674 391,020 391,020 0 0 391,020 0 0 391,020 0 1,243,714 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 370,265 391,020 391,020 O 0 391,020 0 0 391,020 O 1,152,305 Design 91,409 0 0 0 0 0 0 0 0 0 91,409 Total 461,674 391,020 391,020 O 0 391,020 0 0 391,020 O 1,243,714 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 549 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission 550 WATER FUND • CITY OF PALO ALTO Siesmic Upgrade, Arastradero Turnout, June 2010 Fund: Water Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Fall 2006 Initial Project Completion: Summer 2008 Revised Project Start: Summer 2014 Revised Project Completion: Spring 2022 Project Number: WS -07000 Water Regulation Station Improvements Description This project will improve fourteen underground vaults and two above -ground water regulation facility loca- tions. The improvements include: supervisory control and data acquisition (SCADA) chloramine monitors, pipe coating, wall sealing/painting, vault door replacement, lighting, valve replacement, and electrical upgrades. Justification These critical components in the water system require various improvements to increase reliability, safety and to prolong their service life. The San Francisco Public Utility Commission (SFPUC) turnouts are the main source of water supply to Palo Alto residents and need maintenance improvements. The pressure regulating stations protect pipelines from over -pressurization, which prevents water main breaks and customer outages. The electrical systems for these facilities need to be improved for staff safety. Supplemental Information The work locations of this project include California Avenue Turnout and Page Mill Turnout. Significant Changes 2022-2026 CIP: Project completion pushed out as vault improvements at the California Avenue Turnout and Page Mill Turnout continue. These improvements will ensure continuous operation of the turnouts. 2019-2023 CIP: Seismic and vault improvements were completed at Page Mill and Arastradero. In FY 2019, staff will address the turnout at California. 552 WATER FUND • I1' OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Water Fund Total 1,418,601 681,394 35,564 645,830 1,418,601 681,394 35,564 645,830 0 0 0 0 0 0 O 645,830 O 645,830 O 2,099,995 O 2,099,995 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 1,154, 406 264,195 1,418,601 681,394 0 681,394 35,564 645,830 0 0 35,564 645,830 O 0 0 O 0 0 O 0 0 O 645,830 O 0 O 645,830 O 1,835,800 O 264,195 O 2,099,995 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 WATER FUND • 553 WATER FUND Fund: Water Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: WS -80014 Newly installed fire hydrant service line and assembly on Greenwood Avenue Water Service anc Hydrant Replacement Description This project replaces system control valves, deteriorated galvanized service lines, lead goosenecks, and fire hydrant valves and assemblies needed for Fire Department flow testing; upgrades fire hydrants in main replacement project areas; and replaces existing undersized or deteriorated copper water services. Upgrading hydrants and system control valves is consistent with fire protection policies. Justification In order to maintain a high water quality standard for Palo Alto's water supplies, it is necessary to replace old, lead, galvanized, and corroded copper water service lines. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Water Fund Total N/A 400,000 400,000 400,000 400,000 400,000 412,000 424,000 2,036,000 N/A 400,000 400,000 400,000 400,000 400,000 412,000 424,000 2,036,000 Expenc iture Schedule 0 N/A N/A Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total N/A 400,000 400,000 400,000 400,000 400,000 412,000 424,000 2,036,000 N/A 400,000 400,000 400,000 400,000 400,000 412,000 424,000 2,036,000 0 N/A N/A 554 WATER FUND • Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission WATER FUND • 555 Fund: Water Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: WS -11004 Installation of 8" HDPE pipe and valve between two main connection points on El Camino Real at El Camino Way Water System Supply Improvements Description This project provides funding to improve the City's Water Distribution System, which connects facilities between the City's and the San Francisco Public Utility Commission's pipelines, emergency water wells within the City, pumping stations, and water reservoirs. Justification It is critical that the City has an adequate supply of water that meets federal and state drinking water require- ments. To meet these objectives, the City must continually evaluate the system and make improvements as needed. Supplemental Information Typical activities performed under this project include: piping modifications, equipment replacements associ- ated with water delivery, Supervisory Control software upgrades, system modifications for water system qual- ity compliance, implementation of an asset management system, conditional assessment of the reliability of transmission mains, and security system installations. Significant Changes 2021-2025 CIP: Supervisory control and data acquisition (SCADA) router and firewall components are com- pletely upgraded. Budget increases in FY 2021 and FY 2025 are for upgrading the Programmable Logic Con- trollers (PLCs) computers that control the equipment in the system. 556 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET I Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Water Fund Total N/A 749,469 N/A 749,469 749,469 277,553 285,880 345,131 715,000 366,000 1,989,564 0 749,469 277,553 285,880 345,131 715,000 366,000 1,989,564 0 N/A N/A Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total N/A 749,469 N/A 749,469 749,469 277,553 285,880 345,131 715,000 749,469 277,553 285,880 345,131 715,000 366,000 1,989,564 366,000 1,989,564 0 0 N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission WATER FUND • 557 WATER FUND Seismic Upgrade, Boronda Reservoir, December 2014 Fund: Water Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2014 Initial Project Completion: Winter 2017 Revised Project Start: Spring 2021 Revised Project Completion: Fall 2027 Project Number: WS -09000 Water Tank Seismic Upgrade and Rehabilitation Description This project will provide tank rehabilitation, seismic upgrades, and/or tank replacement structural reinforce- ment for the Corte Madera, Park, Boronda, and Dahl reservoirs in order to improve earthquake resistance in compliance with the American Society of Civil Engineers (ASCE 7) seismic codes. Work at the reservoir sites will also include the installation of: new seismic shut off valves between the reservoirs and valve vaults, new plug valves, piping and pipe supports in the valve vaults, and recoating of the interior and exterior reservoir walls. Justification Palo Alto's water tanks have no protection from water loss in a seismic event. If an earthquake causes a signif- icant water leak, various impacts such as loss of water for fire fighting purposes, loss of water storage for drinking, property damage from flooding or mudslides, and environmental damages could occur. The seismic protection systems will preserve potable water after a seismic event. Additionally, during the seismic upgrade of the Montebello reservoir the structural condition of the tank required significant repair, which is now antici- pated in the remaining three tanks constructed in a similar time period. Significant Changes 2022-2026 CIP: The design and build contract was issued in FY 2021. Although staff estimated $5.0 million to replace each reservoir, the bid proposals received pushed the costs to approximately $7.0 million. With antici- pated work at Dahl and Park Reservoirs, which are structurally similar, an additional $3.0 million was added in FY 2023 and $7.0 million in FY 2026 to align with proposals received. 2021-2025 CIP: The Corte Madera reservoir is in the process of being replaced using the Design -Build method. Construction is anticipated to start in FY 2021. Staff is currently evaluating the plan for both Dahl and Park Reservoirs. These reservoirs will need to be replaced in the future at their current locations or at a location that 558 WATER FUND • OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET ■ l ■ improves the reliability and resiliency of the system. The budget for FY 2023 was increased to cover the replacement of Dahl Reservoir. Park Reservoir will follow in FY 2026. 2019-2023 CIP: Project was retitled from "Seismic Water System Upgrade". Budget has also increased to account for scope changes and construction cost escalation. Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Water Fund 3,631,067 7,080,313 7,080,313 500,000 7,000,000 500,000 600,000 7,000,000 15,600,000 O 26,311,380 Total 3,631,052 7,080,313 7,080,313 500,000 7,000,000 500,000 600,000 7,000,000 15,600,000 Expenc O 26,311,365 iture Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction 2,904,852 7,080,313 7,080,313 500,000 7,000,000 500,000 600,000 7,000,000 15,600,000 O 25,585,165 Design 726,200 0 0 0 0 0 0 0 0 0 726,200 Total 3,631,052 7,080,313 7,080,313 500,000 7,000,000 500,000 600,000 7,000,000 15,600,000 O 26,311,365 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission WATER FUND • 559 Staff collecting data for GIS system Fund: Water Fund Category: System Improvements Project Location: Software maintenance & update Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: WS -02014 Water, Gas, Wastewater Utility GIS Data Description This project covers the annual maintenance and support contract to improve the ability for Utilities Depart- ment staff to use the Geographic Information System (GIS). As with other GIS activities, continuing the com- pletion of data -related tasks is the primary emphasis. Field personnel still need accurate paper maps in the field, therefore standard map books will continue to be produced to meet their specific needs. Funding is also included to improve the GIS user interface to better serve the unique requirements of Utility Department users, as well as collecting GPS survey data to be used to update utility information in the GIS database to increase its accuracy. Justification The GIS program is used for interfacing with modeling software to perform engineering analysis and master planning, develop and prioritize cost-effective capital improvement designs, and asset management of the City's utility enterprise system to enhance the level of service to utility customers. Significant Changes 2020-2024 CIP: The City will transition to a new GIS platform in FY 2020. Remaining FY 2019 funds are being reappropriated to fund the conversion activities required to bring the maps to the new platform. Funding Sources Schedule Funding Sourc 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 ears Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Transfer from Gas Fund N/A 156,621 156,621 161,320 166,160 171,143 176,266 181,000 855,889 0 N/A Transfer from Wastewater Collection Fund N/A 156,621 156,621 161,320 166,160 171,143 176,267 181,000 855,890 0 N/A 560 WATER FUND • Funding Sources Schedule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Water Fund Total N/A 967,350 967,350 161,318 166,157 171,145 176,267 182,000 856,887 N/A 1,280,592 1,280,592 483,958 498,477 513,431 528,800 544,000 2,568,666 0 0 N/A N/A Expenc iture Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total N/A 1,266,192 1,266,192 N/A 14,400 14,400 N/A 1,280,592 1,280,592 483,958 0 483,958 498,477 0 498,477 513,431 0 513,431 528,800 0 528,800 544,000 2,568,666 0 0 544,000 2,568,666 0 0 0 N/A N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Efficient and Effective Service Delivery Goal: C-1 Policy: C-1.3 Program: C1.3.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission WATER FUND • 561 CITY OF PALO ALTO Water Main Replacements WATER FUND • 563 New HDPE main connecting to side street with new valve Fund: Water Fund Category: Water Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Winter 2019 Revised Project Start: Summer 2020 Revised Project Completion: Spring 2022 Project Number: WS -14001 Water Main Replacement -Project 28 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2021 and 2022. Mains are selected by researching the maintenance history of the system and iden- tifying those that are undersized, corroded, and subject to breaks. The project scope includes approximately 18,500 linear feet (which represents 1.5 percent of the City's Water Distribution System) of mains and services on various streets within the City, including areas in the Crescent Par, Barron Park, and Charleston Meadows neighborhoods. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, some are located in areas of high liquefaction, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deteriorated portions of the system. Linear footage and locations are subject to change; please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2022-2026 CIP: The project scope was increased to include 3,800 linear feet, to be installed in an easement at Oak Creek Apartments, which was not completed in Water Main Replacement (WMR) Project 27. 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas, and wastewa- ter construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bidders and higher prices on construction projects due to 564 WATER FUND • OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET the increased demand for construction services. The total project cost increased to $9.0 million to account for an additional 1,400 of linear feet and escalating construction costs. 2018-2022 CIP: Due to delays of WMR 26 and 27, the project design and construction will be delayed to Fis- cal Years 2019 and 2020 respectively. Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Water Fund Total 22,590 562,516 174,031 10,910,000 22,589 562,516 174,031 10,910,000 0 0 0 0 0 O 10,910,000 O 10,910,000 O 11,106, 621 O 11,106,620 Expenc iture Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction Design Total 0 22,589 562,516 22,589 562,516 0 0 10,521,515 174,031 388,485 174,031 10,910,000 0 0 0 0 0 0 0 0 O 10,521,515 O 388,485 O 10,910,000 O 10,521,515 O 585,105 O 11,106,620 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission WATER FUND • 565 Fund: Water Fund Category: Water Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2018 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2022 Revised Project Completion: Spring 2024 Project Number: WS -15002 16" HDPE pipe ready to be installed by open trench method Water Main Replacement -Project 29 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2022 and 2024. Mains are selected by researching the maintenance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approxi- mately 10,000 linear feet (which represents 0.8 percent of the City's Water Distribution System) of mains and services on various streets within the City, including areas in the Evergreen Park, Ventura, and Midtown/Mid- town West neighborhoods. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, some are located in areas of high liquefaction, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deteriorated portions of the system. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2021-2025 CIP: After conducting a geotechnical study, the scope of this project did not require the funding previously budgeted, so the budget has been reduced. 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewa- ter construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bidders and higher prices on construction projects due to 566 WATER FUND • • • OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET the increased demand for construction services. The total project linear footage increased by 1,475 and overall project cost increased to $9.4 million to account for escalating construction costs. 2018-2022 CIP: Due to delays of WMR 26, 27 and 28, the project design and construction will be postponed to FY 2020 and FY 2021 respectively. Funding Sources Schec ule Funding Source Prior FY 2021 FY 2021 Years 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Water Fund 0 425,000 425,000 8,500,000 0 9,350,000 O 9,350,000 Total 0 0 0 425,000 425,000 8,500,000 O 0 9,350,000 O 9,350,000 Expenc iture Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction O 0 0 0 8,500,000 O 0 8,500,000 8,500,000 Design O 0 0 425,000 425,000 0 0 0 850,000 O 850,000 Total O 0 0 425,000 425,000 8,500,000 O 0 9,350,000 0 9,350,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission WATER FUND • 567 WATER FUND HDPE pipe waiting to be fused Fund: Water Fund Category: Water Main Replacements Managing Department: Utilities Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Summer 2024 Revised Project Completion: Spring 2026 Project Number: WS -16001 Water Main Replacement -Project 30 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2024 and 2026. Mains are selected by researching the maintenance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approxi- mately 10,000 linear feet (which represents 0.8 percent of the City's Water Distribution System) of mains and services on various streets within the City, including areas in Midtown/Midtown West, Palo Verde, and Green - meadow neighborhoods. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, some are located in areas of high liquefaction, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deteriorated portions of the system. Linear footage and locations are subject to change; please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewa- ter construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bidders and higher prices on construction projects due to the increased demand for construction services. The project increased by 2,600 linear footage and the overall cost increased to $9.4 million to account for escalating construction costs. 568 WATER FUND • . TY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 2018-2022 CIP: Due to delays of WMR 26 - 29, the project design and construction is postponed to FY 2021 and FY 2022 respectively. Funding Sources Schec ule Funding Source Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Water Fund 0 0 0 425,000 425,000 8,500,000 9,350,000 O 9,350,000 Total O 0 0 0 0 425,000 425,000 8,500,000 9,350,000 O 9,350,000 Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 5 Year CIP Beyond 5 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction O 0 0 0 0 0 0 8,500,000 8,500,000 O 8,500,000 Design O 0 0 0 0 425,000 425,000 0 850,000 O 850,000 Total O 0 0 0 0 425,000 425,000 8,500,000 9,350,000 O 9,350,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission WATER FUND • 569 CITY OF PALO ALTO INTERNAL SERVICE FUND PROJECTS PALO ■ A LTO CITY OF PALO ALTO TECHNOLOGY FUND TECHNOLOGY FUND Overview The Technology Fund accounts for expenses associated with citywide Information Technology activities. Technology Fund capital projects enhance service delivery to the community and to City staff through the delivery and implementation of Information Technology infrastructure. It is important to note that all expenditures in the Technology Fund are reimbursed by transfers from the other City funds benefiting from the services and purchases incurred in the Technology Fund. Overall, a total of eight capital projects are programmed over the five-year Capital Improvement Program (CIP). The projects outlined in the capi- tal program represent only a small subset of the total number of technology projects delivered to the City, as most technology projects are funded through the operating budget and do not meet the criteria of a capital project. Please refer to the Information Technology Department section of the Operating Budget for additional information. The budget for the Technology Fund Capital Improvement Program is accounted for in two separate cate- gories: Citywide Technology Upgrades and Improvements, and Department Technology Upgrades and Improvements. Technology Fund Capital Expenditures $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 • i i FY 2018 FY 2020 FY 2022 FY 2024 FY 2026 Actual s Actuals Adopted Projected Projected 574 TECHNOLOGY FUND • (Y OF PALO ALTO FISGAL YEAR .R 2 022 ADOPTED CAPITAL BUDGET Citywice Technology Upgraces anc Improvements The Citywide Technology Upgrades category includes projects that benefit multiple City departments. They tend to have a larger scope than projects for individual departments and thus entail more coordina- tion and complexity. For the 2022-2026 Capital Improvement Program, $4.1 million is allocated within this category, of this amount, $0.9 million will be reappropriated from Fiscal Year 2021 to complete projects already in process. Recent Accomplishments: Completed Phase I implementation of the City's Enterprise Resource Planning (ERP) system upgrade. Continued the City's Radio Infrastructure Replacement, which is near completion. Ongoing maintenance for the City's radios will be transitioned to the Police Department to administer for all City departments starting in Fiscal Year 2022. 2022-2026 Capital Improvement Program .4ecurring Projects: There are no recurring projects within this category. Non -Recurring Projects: Enterprise Resource Planning Upgrade: The original scope of this project was to upgrade the existing Enterprise Resource Planning (ERP) system and replace the existing Customer Information System (CIS) to better meet the City's needs. Phase I of the ERP replacement has been complete, Phase II is planned for Fiscal Year 2022, and the CIS portion of the project is currently on hold (Fiscal Year 2022: $2.0 million; 5 -Year CIP: $2.0 million). City Council Chambers Upgrade: This project will upgrade the necessary audio visual equipment in Council Chambers as the equipment in place now is unsupportable and outdated. This project will also bring the identified Americans with Disabilities Act (ADA) components to compliance (Fiscal Year 2022: $1.8 million; 5 -Year CIP: $1.8 million). Radio Infrastructure Replacement: This project, which is funded by annual transfers from the General Fund and Utility Enterprise Funds as well as funding from Stanford, allows for the replacement of various items in the City's Public Safety infrastructure inventory. This project is slated to close in Fiscal Year 2022 and ongoing maintenance for the City's radios transitioned over to the Police Department to administer for all City departments (Fiscal Year 2022: $0.3 million; 5 -year CIP: $0.3 million). Infrastructure Management System: This project establishes an Enterprise Asset Management System (EAMS) to maintain an up-to-date inventory of the City's infrastructure, its catch-up and keep -up needs, and available funding (Fiscal Year 2022: $0.03 million; 5 -Year CIP: $0.03 million). Department Technology Upgrades anc Improvements The Department Technology Upgrades and Improvements category includes projects that benefit one or a limited number of City departments. For the 2022-2026 Capital Improvement Program, $1.2 million is pro - TECHNOLOGY FUND • "' ' !;_ PALO ALTO FISCAL YEAR 2022 575 TECHNOLOGY FUND grammed within this category, of this amount, $0.8 million will be reappropriated from Fiscal Year 2021 to complete projects already in process. Recent Accomplishments: Selected a new Records Management System for the Police Department which will be implemented in Fiscal Year 2022. • Continued technology enhancements at the Development Center to increase efficiency and effectiveness of the services offered including an Online Permitting System. • Integrated the MyCPAU customer portal to the City's upgraded cloud based SAP ERP system. 2022-2026 Capital Improvement Program Recurring Projects: The 2022-2026 CIP includes one recurring project within this category: Utilities Customer Bill System Improvements: This project allows for enhancements to the Utilities Billing system particularly in response to new legislative, regulatory, and security requirements. Other system enhancements may include third party or hosted services for bill printing and invoicing, customer self-service portal, and reporting capabilities. This project will continue to be recurring until the upgrade of the ERP and replacement of the Utilities Billing system is completed. After the systems are implemented, the project will be reevaluated to determine if recurring funding is required (Fiscal Year 2022: $0.1 million; 5 -Year CIP: $0.4 million). Non -Recurring Projects: • Computer Aided Dispatch (CAD) Upgrade: This upgrade is a Tri-City Consortium coordinated effort between Mountain View, Los Altos, and Palo Alto to upgrade the CAD current system that was replaced in Fiscal Year 2015 and is now at its end of life. (5 -Year CIP: $0.7 million). • Public Safety Records Management System: This replacement of the Records Management System (RMS) is also a Tri-City Consortium project to replace the RMS and integrate with the CAD system (Fiscal Year 2022: $0.3 million; 5 -Year CIP: $0.3 million). • Development Center Blueprint Technology Enhancements: This project allows for the introduction of new technologies to support business processes and optimize customer service at the Development Center. Major enhancements to the existing Accela permitting system are included in this initiative (Fiscal Year 2022: $0.3 million; 5 -Year CIP: $0.3 million). Technology Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopted FY 2023 FY 2024 FY 2025 FY 2026 Total SOURCE OF FUNDS Revenue from Other Agencies TE-23000 Computer Aided Dispatch (CAD) Upgrade 0 0 0 104,000 0 0 0 104,000 Revenue from Other Agencies Total 0 0 0 104,000 0 0 0 104,000 Transfer from Airport Fund TE-19001 City Council Chambers Upgrade 0 0 500 0 0 0 0 500 576 TECHNOLOGY FUND • ' ' PILO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Technology (Continued) :Project. Number FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopted FY 2023 FY 2024 FY 2025 FY 2026 Total Transfer from Airport Fund Total 0 0 500 0 0 0 0 500 Transfer from Print & Mail Fund TE-19001 City Council Chambers Upgrade 0 O 400 0 0 0 0 400 Transfer from Print & Mail Fund Total 0 O 400 0 0 0 0 400 Transfer from Refuse Fund TE-19001 City Council Chambers Upgrade 0 0 5,600 0 0 0 0 5,600 TE-10001 Utilities Customer Bill System Improvements 20,125 20,125 14,950 11,500 11,500 11,500 0 49,450 Transfer from Refuse Fund Total 20,125 20,125 20,550 11,500 11,500 11,500 0 55,050 Transfer From Stormwater Management Fund TE-19001 City Council Chambers Upgrade 0 0 2,500 0 0 0 0 2,500 TE-10001 Utilities Customer Bill System Improvements 4,550 4,550 3,380 2,600 2,600 2,600 0 11,180 Transfer From Stormwater Management Fund Total 4,550 4,550 5,880 2,600 2,600 2,600 0 13,680 Transfer from Utilities Administration Fund TE-19001 City Council Chambers Upgrade 0 0 19,500 0 0 0 0 19,500 TE-23000 Computer Aided Dispatch (CAD) Upgrade O 0 0 39,000 0 0 0 39,000 TE-10001 Utilities Customer Bill System Improvements 150,325 150,325 111,670 85,900 85,900 85,900 0 369,370 Transfer from Utilities Administration Fund Total 150,325 150,325 131,170 124,900 85,900 85,900 0 427,870 Transfer from Vehicle Replacement and Maintenance TE-19001 City Council Chambers Upgrade 0 0 3,500 0 0 0 0 3,500 Transfer from Vehicle Replacement and Maintenance Total 0 O 3,500 0 0 0 0 3,500 Transfer from Wastewater Treatment Fund TE-19001 City Council Chambers Upgrade 0 0 14,000 0 0 0 0 14,000 Transfer from Wastewater Treatment Fund Total Total Sources O 0 14,000 0 0 0 0 14,000 175,000 175,000 176,000 243,000 100,000 100,000 0 619,000 USE OF FUNDS Citywide Technology Upgrades and Improvements TE-19001 City Council Chambers Upgrade 3 3 1,793,000 0 0 0 0 1,793,000 TE-19000 Enterprise Resource Planning Upgrade 1,628,263 1,628,263 2,029,000 0 0 0 0 2,029,000 TEl Infrastructure Management System 94,191 64,231 29,960 0 0 0 0 29,960 TE-05000 Radio Infrastructure Replacement 259,922 0 259,924 0 0 0 0 259,924 Citywide Technology Upgrades and Improvements Total 1,982,379 1,692,497 4,111,884 0 0 0 0 4,111,884 Department Technology Upgrades and Improvements TE-23000 Computer Aided Dispatch (CAD) Upgrade O 0 0 650,000 0 0 0 650,000 TECHNOLOGY FUND • 577 TECHNOLOGY FUND Technology (Continued) Project Number Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopted FY 2023 FY 2024 FY 2025 FY 2026 Total TE-12001 Development Center Blueprint Technology Enhancements 353,641 61,413 292,228 0 0 0 292,228 TE-21000 Public Safety Records Management System (RMS) Replacement 750,000 410,600 339,400 0 0 0 0 339,400 TE-10001 Utilities Customer Bill System Improvements 346,669 286,669 130,000 100,000 100,000 100,000 0 430,000 Department Technology Upgrades and Improvements Total 1,450,310 758,682 761,628 750,000 100,000 100,000 0 1,711,628 Total Uses 3,432,689 2,451,179 4,873,512 750,000 100,000 100,000 0 5,823,512 578 TECHNOLOGY FUND• Citywide Technology Upgrades and Improvements TECHNOLOGY FUND • 579 TECHNOLOGY FUND City Council Chambers Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: City Hall Managing Department: Information Technology Initial Project Start: Summer 2019 Initial Project Completion: Summer 2022 Revised Project Start: N/A Revised Project Completion: N/A Project Number: TE- •001 City Council Chambers Upgrade Description Funding will be used to upgrade outdated electronic equipment that has become unsupportable in City Coun- cil Chambers. This will help address technical issues and ensure compliance with Americans with Disabilities Act (ADA) requirements. This project will: - Replace and upgrade outdated audio/visual equipment to bring City Council Chambers in compliance with ADA requirements - Upgrade the City Council Chambers broadcast booth, overhead display equipment, and dais equipment (including a supportable voting system) - Bring the broadcast booth in the City Council Chambers in compliance with ADA and State regulations - Obtain adequate support, maintenance, and warranty for all equipment - Integrate the City Hall Lobby Video Wall, Community Meeting Room, and Council Conference Room with new City Council Chambers equipment to enable viewing and/or broadcasting Justification Most of the electronic equipment in the City Council Chambers is obsolete and unsupportable. The City's recent ADA transition plan update identified accessibility deficiencies in the City Council Chambers. The broadcast booth contains some equipment with expired warranties, unused equipment, and cabling that is not well managed. These issues pose potential hazards for the broadcasting operators. The broadcast booth also lacks back-up power supplies, which could hinder broadcasting and recording of the session. The rear pro- jected overhead display is not clear, presents dissimilar sizes, and can only display two inputs. These issues unnecessarily hinder the City Clerks' administrative function during Council meetings. The existing voting sys- tem has been deemed unsupportable and unrepairable by electricians and could stop functioning at any time. 580 TECHNOLOGY FUND • FY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET TECHNOLOGY FUND The broadcast booth is not currently integrated with the upgraded equipment that has been installed in the Community Meeting Room, Council Conference Room, Flexible Training Room, and several library meeting rooms, which prevents the City from fully utilizing the new capabilities and functionality this upgraded equipment offers. Significant Changes 2022-2026 CIP: Staff will resume working on the upgrade in FY 2022 and further review or refine the current scope. 2021-2025 CIP: This project will be temporarily on hold in the wake of COVID-19, which requires the scope of this project to be re -imagined for needs such as social distancing and virtual flexibility. The majority of funding for this project comes from restricted funds. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Technology Fund (907,066) 3 3 1,747,000 0 0 0 O 1,747,000 0 839,937 Transfer from Airport Fund 9,200 0 0 500 0 0 0 O 500 0 9,700 Transfer from Print & Mail Fund 9,200 0 0 400 0 0 0 0 400 0 9,600 Transfer from Refuse Fund 55,100 0 0 5,600 0 0 0 0 5,600 0 60,700 Transfer From Stormwater Management 36,700 0 0 2,500 0 0 0 0 2,500 0 39,200 Fund Transfer from Utilities Administration Fund 587,500 0 0 19,500 0 0 0 0 19,500 0 607,000 Transfer from Vehicle Replacement and 64,200 0 0 3,500 Maintenance 0 0 0 3,500 0 67,700 Transfer from Wastewater Treatment Fund 156,100 0 0 14,000 0 0 0 0 14.000 0 170,100 Total 10,934 3 3 1,793,000 0 0 0 0 1,793,000 0 1,803,937 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 10,806 2 2 1,793,000 0 0 O 1,793,000 0 1,803,808 Design 128 1 1 0 0 0 0 0 0 0 129 Total 10,934 3 3 1,793,000 0 0 0 0 1,793,000 0 1,803,937 Operating Impact Operating impacts have not been determined at this time. Estimates may become available after Request for Proposals are issued. TECHNOLOGY FUND • FY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 581 Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 582 TECHNOLOGY FUND • CITY OF PALO ALTO TECHNOLOGY FUND New Financial System Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technoles Initial Project Start: Summer 2018 Initial Project Completion: Summer 20 Revised Project Start: N/A Revised Project Completion: N/A Project Number: TE- ®00 Enterprise Resource Planning Upgrade Description This project provides funding to upgrade the existing Enterprise Resource Planning (ERP) system and Cus- tomer Information System (CIS) to better meet the City's needs. Justification The City's existing ERP system, SAP, was selected in 2002 with the purpose of integrating various business processes and moving towards electronic Government (eGovernment). In Fiscal Year 2003, the implementa- tion of SAP's Enterprise Central Component (ECC 4.6C) core modules was completed and since then the City has used SAP to support Accounting, Finance, Purchasing, Project Management, Plant Maintenance, Budget- ing, Payroll, Human Resource Management, and Service Order Management functions. In 2009, the City com- pleted a major upgrade to SAP (ECC 6.0). The City also replaced the former utility billing system (Banner) with the implementation of SAP's Customer Relationship Management (CRM) Utilities Customer Electronic Services (also known as My Utilities Account customer portal) and Business Intelligence Systems (BI). Supplemental Information Technology and business needs have changed dramatically since the current ERP solution was selected and implemented. The upgrade of the existing ERP is anticipated to address a number of issues currently facing the City, including the following: - The City is currently running an old version of SAP which does not support increasing demands in business and technology. - The City requires a system that is user friendly with faster response times for any add/modify needs. - The upgraded system will facilitate automation of additional business processes which are not supported in the current software. 584 TECHNOLOGY FUND • OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET - The City anticipates improvements to quality and reliability of information that will enhance decision mak- ing and strengthen the reporting capacity of the City in a user-friendly manner. Funds currently recommended reflect only estimated costs. Once a vendor is selected, full system and implementation costs will be updated. Significant Changes FY 2022-2026 CIP: The SAP upgrade has been completed for Phase I. The CIS upgrade remains on hold at this time. Remaining funds for FY 2022 will be used for Phase II of the SAP upgrade. Staff will come back and request funding for CIS as necessary. FY 2021-2025 CIP: The SAP upgrade is underway. The necessary licensing has been purchased for the con- tract with LSI, Inc to help the City upgrade the SAP system. Implementation for the SAP upgrade has started and is anticipated to be finished in FY 2021. However, the CIS upgrade will be temporarily on hold in the wake of COVID-19. Staff will further review the scope and current platform once the ERP upgrade has been completed. FY 2020-2024 CIP: After thorough consideration, it was determined that an upgrade to the current SAP environment would be more appropriate than a complete system replacement at this time. The request for proposal (RFP) was therefore canceled on November 14th, 2018 and the vendors were notified of the can- cellation. An upgrade to the current SAP system will avoid the risks, costs, and management challenges associated with migration to a new ERP. The upgrade cost of the current SAP environment is estimated at $4.0 million, which includes Financial/ Human Resources system software and services, hardware, project staffing and other costs. The scope of this upgrade includes moving from the current SAP ECC 6.0 Enhancement Package (EHP) 2.0 to SAP ECC 6.0 EHP 8.0. The recurring annual SAP licensing cost for EHP 8.0 is estimated at $0.4 million. The annual licensing cost is approximately $0.6 million less annually when compared to a new ERP. The difference in cost to implement the upgrade versus a new ERP saves the City approximately $2.0 million. With this upgrade, the City will be able to benefit from a more user-friendly interface, mobile friendly work- flows and timesheets, and faster and easier access to necessary operational reports enabling data driven decisions. Staff can anticipate tight integration with key external solutions such as Geographic Information System (GIS) Spatial Mapping solution, Smart Water Metering Technologies, and SAP Business Intelligence and reporting solution. While it is expected that all major Financial and Human Resource functions will be maintained within this upgraded SAP, many business processes will see improvements or changes to increase efficiency and improved controls. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Technology Fund 1,292,735 1,628,263 1,628,263 2,029,000 0 0 0 0 2,029,000 0 4,949,998 Total 1,292,735 1,628,263 1,628,263 2,029,000 0 0 0 0 2,029,000 0 4,949,998 TECHNOLOGY FUND • 585 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Design Total 0 1,292,735 1,292,735 0 0 2,029,000 1,628,263 1,628,263 0 1,628,263 1,628,263 2,029,000 O 0 0 O 0 0 O 0 0 O 2,029,000 O 0 O 2,029,000 O 2,029,000 O 2,920,998 O 4,949,998 Operating Impact Phase II of this project may have anticipated operating expenses in the future. As these costs are quanti- fied, adjustments will be brought forward in future budgets as necessary. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Efficient and Effective Service Delivery Goal: C-1 Policy: C-1.3 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 586 TECHNOLOGY FUND• CITY OF PALO ALTO Infrastructure Management System Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2013 Initial Project Completion: Summer 201 Revised Project Start: N/A Revised Project Completion: Fall 2022 Project Number: TE- - S 4 Infrastructure Management System Description This project establishes an Enterprise Asset Management System (EAMS) to maintain an up-to-date inventory of the City's infrastructure, its catch-up and keep -up needs, and available funding. Such a management tool will support ongoing staff and Council attention to infrastructure budgeting, planning, and accountability. This system will be integrated with the programs the City now uses to manage infrastructure and finance. Justification As recommended by the Infrastructure Blue Ribbon Commission, an Infrastructure Management System (IMS) is needed to enable staff to monitor facility conditions, forecast maintenance needs, factor inflation, and assemble usage data. An IMS would provide decision makers with invaluable cost and funding data. Currently, the relevant information is not maintained within a single system. Several outside consultants, as well as the City Auditor (2008), have recommended that the City put in place such a system, widely used in industry and government and available commercially. Supplemental Information Based on the results of the needs assessment study, two software applications already in use by the City will be used to form an integrated IMS. One application will be used to maintain an asset inventory and to track maintenance and condition information, while the other will be used to schedule projected capital mainte- nance needs and to track catch-up and keep -up. Significant Changes 2022-2026 CIP: Customization and configuration work was not able to be fully completed in FY 2021 due to the ongoing COVID-19 shelter in place. Funding to finalize the integration will be reappropriated to FY 2022 to complete the project. 588 TECHNOLOGY FUND • PALO ALTO FISCAL Y- `,R 2022 ADOPTED CAPITAL BUDGET 2021-2025 CIP: Customization and configuration work was not able to be fully completed in FY 2020. Funding to finalize the integration will be reappropriated to FY 2021 to complete the project. 2020-2024 CIP: Additional work is required for the integrated Infrastructure Management System, such as further professional service hours required for customization and configuration for the two systems that have been identified as the integrated IMS. This CIP is anticipated to close at the end of FY 2020. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Technology Fund 174,663 94,191 64,231 29,960 O 0 0 0 29,960 O 268,854 Total 174,663 94,191 64,231 29,960 O 0 0 0 29,960 O 268,854 Expenc iture Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 174,663 94,191 64,231 29,960 O 0 0 29,960 O 268,854 Total 174,663 94,191 64,231 29,960 O 0 0 0 29,960 O 268,854 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.11 Program: L9.11.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. TECHNOLOGY FUND • 589 TECHNOLOGY FUND Public Safety Radios Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: Summer 2022 Project Number: T E -S S.e• Radio Infrastructure Replacement Description This project provides funding for the transition from the City's legacy analog radio system to the new Silicon Valley Regional Communications System (SVRCS). The City is participating with 14 other local agencies in an effort organized by the Silicon Valley Regional Interoperability Authority (SVRIA) to move to a countywide 700 Mhz radio communication system. This project provides funding for the City's share of establishing an interoperable radio communication system within the region and radios for all Palo Alto City users. Upon com- pletion of the project, the law enforcement, fire and rescue service, emergency medical response, and disaster recovery units within the participating agencies will be able to communicate via an integrated voice and data communications system. Justification Communications systems require continued replacement as infrastructure and equipment ages. Within the region, the communications systems have been fragmented. The new SVRCS will provide interoperable com- munications compliant with Department of Homeland Security communications guidelines. Supplemental Information This recurring project is slated to close in Fiscal Year 2022 and ongoing maintenance for the City's radios will transition to the Police Department to administer for all City departments. Significant Changes 2022-2026 CIP: Migration of the remaining City radios is now complete. The remaining funding will be used to fund a tower for radio communications. 2021-2025 CIP: Migration of the remaining City radios was not able to be fully completed in FY 2020. Funding to finalize this work will be reappropriated to FY 2021 to complete the migration. 590 TECHNOLOGY FUND • ')1= PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 2020-2024 CIP: The infrastructure for the West Cell (location of multiple transmit/receive sites) is close to complete. The City has installed all of the required consoles and base stations. Public Works and Utilities migrated to the new system in November of 2018 and Public Safety and the remaining City radio users will be on the new system in FY 2020. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Technology Fund N/A 259,924 O 259,924 O 0 0 0 259,924 O N/A Total N/A 259,922 O 259,924 O 0 0 0 259,924 O N/A Expenditure Schedule Project Phase Prior Years FY 2021 FY 2021 Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5 Year CIP Beyond 5 Total Year CIP Total Construction N/A 259,922 O 259,924 O 0 0 0 259,924 O N/A Total N/A 259,922 O 259,924 O 0 0 0 259,924 O N/A Operating Impact City departments will fund the maintenance of their department's radios out of their respective depart- mental operating budgets. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Service to the Public Goal: C-2 Policy: C-2.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. TECHNOLOGY FUND • 591 CITY OF PALO ALTO Department Technology Upgrades and Improvements TECHNOLOGY FUND • 593 Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Police Managing Department: Information Technology Initial Project Start: Spring 2022 Initial Project Completion: Spring 2023 Revised Project Start: N/A Revised Project Completion: N/A Project Number: TE-23000 Public Safety Dispatcher using the Computer Aided Dispatch system Computer Aided Dispatch (CAD) Upgrade Description This project provides funding for the upgrade of the Computer -Aided Dispatch (CAD) system that serves the city of Palo Alto public safety departments along with the departments responsible for Utilities, Public Works, Animal Control, Park Rangers, and Stanford DPS. The system is a combination of hardware, software, data- base, network devices and switches to facilitate the quick and accurate transfer of information from reporting parties to operators in the field. The system is interoperable with systems in the cities of Mountain View and Los Altos. Justification In 2013, the City Managers of Los Altos, Mountain View, and Palo Alto agreed to a broad initiative of sharing public safety technology as a method to conserve resources, improve response times, increase the resiliency and the redundancy of these critical systems, as well as to enhance interoperable communications between the three cities' first responders. Since that time, a system of coordination has been implemented with the cit- ies sharing in costs according to their level of participation, expertise, Full -Time Equivalent (FTE) support, use and resident population. The existing hardware for the systems resides in Mountain View but may be re- located. Originally the current vendor was selected in 2013 the project was principally completed in 2015. It is now at end of life as the vendor will no longer support the software, nor the operating platform, and the sys- tem will not integrate with current operating/network systems or platforms used throughout the cities. Significant Changes 2022-2026 CIP: The project is in the specification phase and expected to go to RFP in FY 2022 with implemen- tation in FY 2023. An operating agreement is currently being considered by all three cities, and the project is expected to be completed within 18 months of vendor selection. 594 TECHNOLOGY FUND • Y OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule yti 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Revenue from Other Agencies 0 0 0 O 104,000 0 0 O 104,000 O 104,000 Technology Fund 0 0 0 O 507,000 0 0 O 507,000 O 507,000 Transfer from Utilities Administration Fund O 0 0 0 39,000 0 0 0 39,000 0 39,000 Total O 0 0 0 650,000 0 0 0 650,000 0 650,000 Expenditure Schedule Prelim# Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 0 0 0 O 650,000 0 0 O 650,000 O 650,000 Total 0 0 0 O 650,000 0 0 O 650,000 O 650,000 Operating Impacts Technology Fund 0 0 60,000 60,000 60,000 Operating Impact Annual licensing fees of $0.16 million will begin once the CAD system is upgraded, approximately $0.06 million more than the current licensing costs, which are $0.09 million per year. Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Community Safety Goal: S-1 Policy: S-1.9 Program: S1.9.1 Environmental Impact Analysis: Not Applicable TECHNOLOGY FUND • 595 TECHNOLOGY FUND Development Center Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Information T-:-. Initial Project Start: Summer 2011 Initial Project Completion: S.• .n. Revised Project Start: N/ Revised Project Completion: Summer 20_- Project Number: TE-1 Development Center Blueprint Technology Enhancements Description This project will focus on installing an operating electronic permitting system, including the hardware, soft- ware, and training for system operations. Project funds may also be used to provide continued enhancement and integration with the City's permitting software, Accela. The Department, in collaboration with the City Manager's Office and Information Technology Department, may also utilize funds for new emerging technolo- gies, which increase customer service or improve service delivery. Justification This project falls under the scope of the Development Center Blueprint Project that was approved by the City Council in December of 2011 and will enhance the efficiency and effectiveness of the Planning and Develop- ment Services Department. Supplemental Information This project has funded many software and customer service based enhancements, which include advances associated with the Department's core software system, Accela, through system upgrades, customized report- ing tools, and customer service portals. A mobile application (app) was developed for scheduling building inspections and for inspectors to use in the field for reporting along with an electronic document management system to organize the filing of permits and plans. Remaining projects include implementation of a customer queuing system and electronic plan review. In Fiscal Year 2021, the Department deployed and transitioned to an online permit review system utilizing electronic document review. Without this system, the Planning and Development Services Department would not have the ability to provide continuity in service as part of the COVID-19 impacts. 596 TECHNOLOGY FUND • [Y OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET TECHNOLOGY FUND Significant Changes 2022-2026 CIP: The Department will complete an RFP in FY 2022 to determine the best viable system for electronic document review. Additionally, there will be a potential transition to a new system as a result of the RFP with associated training and implementation costs. The Planning and Development Services Department will also transition to a new Geographic Information System (GIS) platform as part of a FY 2022 citywide initiative. 2021-2025 CIP: Due to the reorganization of the Planning and Development Services Department and other high priority projects, this project has not been completed. The Department will continue working on the transition to electronic plan review, including the hardware, software, and training for system operations as well as the implementation of a customer queuing system. 2020-2024 CIP: The Department will continue working on transition to electronic plan review, including the hardware, software, and training for system operations as well as a customer queuing system. 2018-2022 CIP: The Department will focus on installing an operating electronic permitting system, including the hardware, software and training for system operations. Other projects in progress are the creation of web self-service and publications sites, development of permit -centric mobile apps; purchase of field ready hardware and associated data plans to support inspections; and creation of performance reports/metrics. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Technology Fund 1,384,350 353,641 61,413 292,228 O 0 0 0 292,228 O 1,737,991 Total 1,384,350 353,641 61,413 292,228 Expenc O 0 0 iture Schedule 0 292,228 O 1,737,991 Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction 1,353,201 353,641 61,413 292,228 O 0 0 0 292,228 O 1,706,842 Design 31,149 0 0 0 0 0 0 0 0 0 31,149 Total 1,384,350 353,641 61,413 292,228 0 0 0 0 292,228 0 1,737,991 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quantified, adjust- ments will be brought forward in the future budget cycles, as necessary. TECHNOLOGY FUND • ,F PALO ALTO FISCAL YEAR 202S 597 Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Service to the Public Goal: C-2 Policy: C-2.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 598 TECHNOLOGY FUND • CITY OF PALO ALTO Folders of Police cases Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Police Department Managing Department: Information Technology Initial Project Start: Summer 2020 Initial Project Completion: Spring 2021 Revised Project Start: N/A Revised Project Completion: Fall 2021 Project Number: TE- .. +! •0 Public Safety Records Management System (RMS) Replacement Description This project provides funding for the replacement of the Records Management System (RMS) utilized by the Police Department. This project will be implemented in conjunction with the cities of Mountain View and Los Altos. Justification This project provides law enforcement records database system upgrades to meet mandatory security, regula- tory, and governing requirements. This includes integrating with the current Computer Aided Dispatch (CAD) database and online reporting system. The system was last upgraded in 1999. Supplemental Information This project was previously included in the Public Safety Computer Aided Dispatch (CAD) Replacement proj- ect (TE-09000), which consisted of two phases: Phase I, to replace the Computer Aided Dispatch system from 1999, and Phase II, to replace the Records Management System (RMS). Phase I was completed in 2014; how- ever, phase II encountered delays due to vendor product development and limited resource management so RMS was separated into this project for better management and tracking. Significant Changes 2022-2026 CIP: The RMS project is anticipated to be completed in the Fall of 2021. The City is in contract with the vendor and anticipates completing contract signing, software installation, and training in FY 2022. These milestones will total 75 percent of the contract total for the project. In addition, the City will be procuring the server hardware required for the project. 2021-2025 CIP: A new RMS has been selected and is in the contracting phase. Full implementation is antici- pated to be complete in FY 2021. 600 TECHNOLOGY FUND • MCP PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Technology Fund Total O 750,000 410,600 339,400 O 750,000 410,600 339,400 0 0 0 0 0 0 Expenditure Schedule O 339,400 O 339,400 O 750,000 O 750,000 Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction Total O 750,000 410,600 339,400 O 750,000 410,600 339,400 0 0 0 0 0 0 O 339,400 O 339,400 O 750,000 O 750,000 Operating Impacts FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Technology Fund 32,000 32,000 32,000 32,000 32,000 Operating Impact This project is anticipated to impact operating expenses in the future. The current RMS annual costs are $33,000. The upgraded system would increase the annual cost by a range of $10,000 to $32,000 to a new annual cost ranging $43,000 to $65,000. The variability is dependent on how much Mountain View and Los Altos integrate the software into their current reporting infrastructure. Adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Efficient and Effective Service Delivery Goal: C-1 Policy: C-1.3 Program: C1.3.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. TECHNOLOGY FUND • Y OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGE-- 601 TECHNOLOGY FUND Customer Relationship Management Utilities Customer Bill System Improvements Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Inform Initial Project Start: Recurrin6. Initial Project Completion: R-.c__.rrr:n Revised Project Start: N/ Revised Project Completion: N Project Number: - Utilities Customer Bill System Improvements Description This project provides regulatory enhancements and improved security for the Utilities Billing system. Through the implementation of this recurring project the Utilities Department will be responsive to new legislation and legal requirements. Securing customer sensitive information and complying with Payment Card Industry (PCI) data security standards will continue to be a priority as well. Justification This project provides software system updates to meet mandatory security, regulatory, and governing require- ments. This includes reviewing the various Meter -to -Cash business processes, the MyCPAU online customer portal, reporting tools, bill print software, and the Customer Relationship Management (CRM) solution for the Utilities Billing system. The Enterprise Funds share proportionately in the costs of this project. Supplemental Information During the FY 2016 budget cycle, the ongoing budget for system enhancements was removed in anticipation of the City's Enterprise Resource Planning (ERP) system and Utilities Billing system implementations. Those projects have been delayed and as such, this project will continue to be recurring until the upgrade or replace- ments are complete. After the systems are implemented, the project will be reevaluated to determine if recur- ring funding is required. Significant Changes 2022-2026 CIP: The MyCPAU customer portal was integrated into the City's upgraded cloud based SAP ERP system in FY 2021. For FY 2022 through FY 2025, enhancements to MyCPAU continue including updates to portal pages/views and the integration to new third party energy efficiency portals. In addition, staff is plan- ning for potential changes to the utilities invoice in order to accommodate upcoming programs (e.g. on -bill 602 TECHNOLOGY FUND • PALO L'.LTO f ISo L c" PI T Ai BUDGFI financing, ambulance subscription fee). Lastly, funds will be used for any critical billing system enhance- ments for legislation and regulatory requirements. 2021-2025 CIP: The customer portal went live to all customers in March 2020. In conjunction with the launch of MyCPAU, minor cosmetic enhancement to the utilities invoice were made including the update of the logo. Additional enhancements to the MyCPAU portal are planned for FY 2021 and FY 2022 including the integration of MyCPAU to the new third party energy efficiency portals. Funds will also be used for any critical billing system enhancements for legislation and regulatory requirements. 2020-2024 CIP: Continuing replacement of the My Utilities Account (MUA) self-service customer portal, ini- tiated in Summer 2017, to provide new online services and functionality. The design and implementation of the portal have taken longer than initially anticipated and the portal is now expected to be fully operational in Summer 2019. 2019-2023 CIP: Enhancements to the new customer portal will continue to allow for enhancements to the bill print software and Utilities Billing system, particularly in response to new legislative, regulatory, and security requirements. 2018-2022 CIP: A replacement of the MUA self -customer service portal is scheduled to be completed by Summer 2018 and will provide new online self-services and functionality. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Technology Fund Transfer from Refuse Fund N/A 171,669 111,669 0 0 0 0 N/A 20,125 20,125 14,950 11,500 11,500 11,500 0 0 0 49,450 0 0 N/A N/A Transfer From StormwaterManagement N/A 4,550 4,550 3,380 2,600 2,600 2,600 0 11,180 0 N/A Fund Transfer from Utilities Administration Fund N/A 150,325 150,325 111,670 85,900 85,900 85,900 0 369,370 0 N/A Total N/A 346,669 286,669 130,000 100,000 100,000 100,000 0 430,000 0 N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Construction N/A 27,296 0 0 0 0 0 0 0 0 N/A Design Total N/A 319,373 286,669 130,000 100,000 100,000 100,000 0 430,000 0 N/A N/A 346,669 286,669 130,000 100,000 100,000 100,000 0 430,000 0 N/A Operating Impact There are no net additional operating impacts anticipated from this project. The maintenance cost of this new customer portal is commensurate to the old utilities account portal system. TECHNOLOGY FUND • LO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 603 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Service to the Public Goal: C-2 Policy: C-2.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 604 TECHNOLOGY FUND • VEHICLE REPLACEMENT AND MAINTENANCE FUND L i p 1605 EHICLE REPLACEMENT AND MAINTENANCE FUND Overview Activities related to the replacement, maintenance, and operations of the City's fleet and equipment are accounted for within the Vehicle Replacement and Maintenance Fund (VRF). The VRF Capital Improve- ment Program (CIP) accounts for activities related to the replacement of the City's fleet and equipment and infrastructure necessary to operate and maintain the fleet and equipment. For detailed information on the maintenance and operation of the fleet, please refer to the Vehicle Replacement and Maintenance Fund section of the Operating Budget. Over the 2022-2026 CIP, approximately 20.5 percent of the fleet is pro- grammed for replacement at a cost of $18.6 million, with $4.4 million allocated in Fiscal Year 2022. Of the $4.4 million, $2.9 million is recommended to be reappropriated for the continuation of projects approved by City Council in prior fiscal years. It is important to note that all expenditures in the fund are reimbursed by transfers from the funds benefiting from the services and purchases incurred in the fund. A total of nine capital projects are programmed over the five-year program. The budget for the VRF Capital Improvement Program is divided into two categories: Fleet Infrastructure Improvements and Vehicle and Equipment Replacement. Vehicle Fund Capital Expenditures 6,000,000 4,000,000 2,000,000 0 • I I I I I • "1".""'"1 o—, FY 2018 FY 2020 FY 2022 FY 2024 FY 2026 Actuals Actuals Adopted Projected Projected 606 VEHICLE REPLACEMENT AND MAINTENANCE FUND • VEHICLE REPLACEMENT AND MAINTENANCE FUND Fleet Infrastructure Improvements The Fleet Infrastructure Improvements category accounts for the repair or improvement of existing sys- tems or structures. Examples of projects previously funded in this category include fuel management soft- ware, diesel particulate filters required by Bay Area Air Quality Management District, and new fuel tanks. No projects are recommended in this category for the 2022-2026 CIP. Recent Accomplishments • Awarded a contract for cooperatively owned back-up generator and citywide generator on -going maintenance and repair services. • Awarded a contract for a fleet electrification and associated charging infrastructure assessment. • Evaluated and revised Fiscal Year 2021 rates to ensure cost -recovery is being achieved for Compressed Natural Gas (CNG), shop and commercial maintenance and repairs, and parts. Vehicle anc Equipment Replacement The Vehicle and Equipment Replacement Category accounts for the purchase, repair, and replacement of vehicles/equipment. Over the projected life of the vehicle/equipment, funds are collected in the Vehicle Fund from the department/fund that will utilize the asset so funding will be available to replace the asset when it has reached the end of its useful life. When a vehicle or piece of equipment is estimated to meet replacement criteria and has been reviewed and approved for replacement by the Fleet Review Committee, it is programmed into the Vehicle and Equipment Replacement CIP that corresponds to the year the useful life of the vehicle/equipment will expire. Key replacements in the 2022-2026 CIP include three ambulances ($1.3 million); four fire engines ($3.4 million); twenty marked patrol vehicles ($1.4 million); three tree chipper trucks ($0.7 million); one wildland unit ($0.6 million); and one fire air support unit ($0.5 million). Infrastructure Inventory NO ENGINE TYPE/GROSS VEHICLEWEIGHT(GVW) UNLEADED DIESEL CNG HYBRID ELECTRIC TRAILER TOTAL Sedans/SUVs 29 19 10 4 62 Police marked units 26 26 Motorcycles 4 4 Scooters 4 2 6 Truck/Van Under 6k GVW1 65 1 66 Truck/Van 6K -11K GVW2 72 2 15 1 90 Trucks 11K -15K GVW1 11 3 14 Trucks 15K -26K GVW1 5 17 22 VEHICLE REPLACEMENT AND MAINTENANCE FUND • CITY OF PALO ALTO FISCAL YEAR 20.72 ADOPTED CAPITAL BUDCL- 607 VEHICLE REPLACEMENT AND MAINTENANCE FUND Infrastructure Inventory NO ENGINE TYPE/GROSS VEHICLE WEIGHT (GVW) UNLEADED DIESEL q,-;71 HYBRID ELECTRIC TRAILER TOTAL Dump Truck Under 11K GVW1 17 17 34 Large Equip: Boom & crane trucks, aerials 15 15 Wildland patrol vehicles 3 3 Water truck 2 2 Fire safety 19 19 Sweepers 6 6 Backhoe, mowers, tractors, 3 52 - - 8 59 122 forklifts, rollers, air com- pressors, chippers, trailers Asphalt rollers, water 2 pumps, spray rigs1 3 8 13 Generators, ditch witches, cable reelers1 6 42 4 - - - 52 TOTAL 247 175 41 11 17 67 558 1. Vehicle classification aligned with recommended study results, shifting budgeted inventory within these categories 2. Budgeted inventory in this category shifted due to restricted availability of fuel types from the manufacturer Recent Accomplishments • Delivered 46 vehicles and nine pieces of equipment in Fiscal Year 2021 to maintain safe, reliable, and efficient use of resources. 2022-2026 Capital Improvement Program gecurring Projects The 2022-2026 CIP includes one recurring project, Emergency Repair and Replacement, providing $100,000 annually, plus salary and benefits for maintenance staff, to repair and/or replace emergency vehi- cles/equipment that sustain damage due to accidents or unpreventable failure. This project mitigates impact to service delivery that could occur if these vehicles experienced lengthy times out of service. Since the inception of this project in Fiscal Year 2015, it has funded 60 repairs on vehicles/equipment and six replacements. Non -Recurring Projects The 2022-2026 CIP includes eight projects, with $18.0 million allocated for vehicle and equipment replace- ments. All replacements are programmed for vehicles/equipment at the end of their useful life. Criteria for vehicles/equipment replacement include but are not limited to: utilization based on mileage or hours of 608 VEHICLE REPLACEMENT AND MAINTENANCE FUND • ITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET operation, age, maintenance/repair records, and funding availability. As part of the replacement policy, and wherever possible, electric vehicles are considered first, then vehicles that use alternative fuels. Vehicle Project N_timber Project Title FY 2021 FY 2021 FY 2022 5 -Year Budget Estimate Adopted FY 2023 FY 2024 FY 2025 FY 2026 Total SOURCE OF FUNDS Transfer from Public Services Donation Fund VR 21000 Scheduled Vehicle and Equipment Replacement 55,055 55,055 0 0 0 0 0 0 - Fiscal Year 2021 Transfer from Public Services Donation Fund Total 55,055 55,055 0 0 0 0 0 0 Total Sources 55,055 55,055 0 0 0 0 0 0 USE OF FUNDS Vehicle and Equipment Replacement VR-15001 Emergency Repair and Replacement 113,000 86,456 114,000 116,000 118,000 120,000 122,000 590,000 VR-18000 Scheduled Vehicle and Equipment Replacement 654,896 0 0 0 0 0 0 0 - Fiscal Year 2018 VR-19000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2019 1,838,579 1,147,285 691,294 O 0 0 0 691,294 VR 20000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2020 3,273,310 1,759,674 1,513,636 O 0 0 0 1,513,636 VR-21000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2021 1,460,055 766,853 693,202 O 0 0 0 693,202 VR-22000 Scheduled Vehicle and Equipment Replacement 0 0 1,377,000 0 0 0 0 1,377,000 - Fiscal Year 2022 VR-23000 Scheduled Vehicle and Equipment Replacement 0 0 0 3,434,000 0 0 0 3,434,000 - Fiscal Year 2023 VR-24000 Scheduled Vehicle and Equipment Replacement 0 0 0 0 3,492,000 0 0 3,492,000 - Fiscal Year 2024 VR-25000 Scheduled Vehicle and Equipment Replacement 0 0 0 0 0 3,397,000 0 3,397,000 - Fiscal Year 2025 VR-26000 Scheduled Vehicle and Equipment Replacement 0 0 0 0 0 0 3,409,000 3,409,000 - Fiscal Year 2026 Vehicle and Equipment Replacement Total 7,339,840 3,760,268 4,389,132 3,550,000 3,610,000 3,517,000 3,531,000 18,597,132 Total Uses 7,339,840 3,760,268 4,389,132 3,550,000 3,610,000 3,517,000 3,531,000 18,597,132 VEHICLE REPLACEMENT AND MAINTENANCE FUND • 609 CITY OF PALO ALTO Vehicle and Equipment Replacement VEHICLE REPLACEMENT AND MAINTENANCE FUND • 611 VEHICLE REPLACEMENT AND MAINTENANCE FUND Marked Police & Fire Vehicle, February 2013 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Revised Project Start: N/A Revised Project Completion: N/A Project Number: VR-15001 Emergency Repair and Replacement Description This project provides funding to replace or repair vehicles/equipment that sustain damage due to accidents or unpreventable failure. Justification Service levels are impacted when critical vehicles/equipment such as utility trucks and police sedans experi- ence lengthy down times. Therefore, when damage or failure occurs, these critical vehicles/equipment need to be replaced or repaired quickly to ensure uninterrupted service. In some cases, reserve vehicles/equipment exist; however, it is unrealistic to have a back-up for each vehicle and piece of equipment in the City. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Vehicle Replacement Fund N/A 113,000 86,456 114,000 116,000 118,000 120,000 122,000 590,000 0 N/A Total N/A 113,000 86,456 114,000 116,000 118,000 120,000 122,000 590,000 0 N/A Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other N/A 113,000 86,456 114,000 116,000 118,000 120,000 122,000 590,000 0 N/A Total N/A 113,000 86,456 114,000 116,000 118,000 120,000 122,000 590,000 0 N/A 612 VEHICLE REPLACEMENT AND MAINTENANCE FUND • VEHICLE REPLACEMENT AND MAINTENANCE FUND Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no addi- tional operating impacts anticipated from this project and maintenance will be absorbed within the avail- able maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Potential Board/Commission Review: Planning and Transportation Commission Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT AND MAINTENANCE FUND • 613 VEHICLE REPLACEMENT AND MAINTENANCE FUND j( I, I FIRE DEFARM➢fiEPi Ambulance, January 2011 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2018 Initial Project Completion: Spring 2020 Revised Project Start: N/A Revised Project Completion: Fall 2021 Project Number: VR-19000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2019 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2019. Justification The on -going replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project allows for the following replacements: two ambulances; two Compressed Natural Gas (CNG) sedans; eight CNG pickups; eight gasoline pickups; seven patrol vehicles; two SUVs; two dump trucks; one patch truck; seven miscellaneous equipment units; and two sweepers. Of the 41 vehicles and pieces of equipment, 22 support the operations in the General Fund ($2.2 million) and 19 support the operations of vari- ous Enterprise Funds ($1.5 million). Since the inception of this project, vehicles and equipment have been added or removed based on the individual needs and available budget of each department. Significant Changes 2022-2026 CIP: All vehicles ordered; one remaining vehicle to be delivered and outfitted. 2021-2025 CIP: Two vehicles to be ordered; six vehicles to be delivered and outfitted; and one vehicle moved to FY 2022. 614 VEHICLE REPLACEMENT AND MAINTENANCE FUND • :1 T Y OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT AND MAINTENANCE FUND 2020-2024 CIP: 36 vehicles/equipment were ordered, leaving a remaining five to be ordered; 14 vehicles/ equipment were delivered and outfitted, leaving a remaining 27 to be delivered and outfitted. Project com- pletion date extended to FY 2021. 2019-2023 CIP: Five trailers were deferred to a future year and nine vehicles were added to the list, includ- ing one forklift, one grappler, one marked Interceptor, one GMC Terrain Code 3, one F-250, two F -150s, and two sweepers. General Fund increased by $0.2 million. Enterprise Funds increased by $0.4 million. There was shift in vehicle fuel type due to restricted availability from manufactures on inventory for the 8 CNG F- 150 pickups, and therefore they will be replaced with regular fueled pickups. 2018-2022 CIP: One patrol vehicle was removed from the FY 2019 replacement list. Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Vehicle Replacement Fund 1,839,254 1,838,579 1,147,285 691,294 O 691,294 O 3,677,833 Total 1,839,231 1,838,579 1,147,285 691,294 O 0 0 Expenc iture Schec ule O 691,294 O 3,677,810 Projec ase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other 1,839,231 1,838,579 1,147,285 691,294 0 0 691,294 O 3,677,810 Total 1,839,231 1,838,579 1,147,285 691,294 O 0 0 0 691,294 O 3,677,810 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no addi- tional operating impacts anticipated from this project and maintenance will be absorbed within the avail- able maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Planning and Transportation Commission Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT AND MAINTENANCE FUND • TY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 615 EHICLE REPLACEMENT AND MAINTENANCE FUND Isuzu cab chasis with custom utility body, February 2014 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2019 Initial Project Completion: Spring 2021 Revised Project Start: N/A Revised Project Completion: Winter 2022 Project Number: VR-20000 Scheculed Vehicle and Equipment Replacement - Fiscal Year 2020 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2020. Justification The on -going replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project allows for the following replacements: five sedans; one motorcycle; one marked patrol vehicle; 18 pickups; two vans; two dump trucks; one aerial truck; seven miscellaneous equipment units. Of the 37 vehicles and pieces of equipment, 25 support the operations in the General Fund ($1.7 million) and 12 sup- port the operations of various Enterprise Funds ($1.8 million). Since the inception of this project, vehicles and equipment have been added or removed based on the individual needs and available budget of each depart- ment. Significant Changes 2022-2026 CIP: One sedan was previously replaced and therefore removed from the list. All remaining vehicles on the list have been ordered; four vehicles still to be delivered and outfitted. 2021-2025 CIP: Seven vehicles to be ordered; 26 vehicles to be delivered and outfitted; and one vehicle removed from list. 616 VEHICLE REPLACEMENT AND MAINTENANCE FUND • "'1F PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUD' VEHICLE REPLACEMENT AND MAINTENANCE FUND 2020-2024 CIP: The replacement list is reviewed each year and changes are tracked but not finalized until the year preceding replacement. Changes in the FY 2020 list include the addition of six vehicles and the removal of 12 vehicles, bringing the total number of vehicles and pieces of equipment to be replaced to 37 and an overall funding increase of $31,000. 2019-2023 CIP: Five vehicles/pieces of equipment were removed including two sedans, one van, one gener- ator, and one mower; while three were added including one F-150 and two F -350s with utility bodies. Gen- eral Fund reduced by $0.3 million. Enterprise funds increased by $0.2 million. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Vehicle Replacement Fund 195,688 3,273,310 1,759,674 1,513,636 O 0 0 0 1,513,636 O 3,468,998 Total 195,687 3,273,310 1,759,674 1,513,636 O 0 0 0 1,513,636 O 3,468,997 Expenditure Schedule • 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other 195,687 3,273,310 1,759,674 1,513,636 O 0 0 0 1,513,636 O 3,468,997 Total 195,687 3,273,310 1,759,674 1,513,636 O 0 0 0 1,513,636 O 3,468,997 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no addi- tional operating impacts anticipated from this project and maintenance will be absorbed within the avail- able maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Planning and Transportation Commission Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT AND MAINTENANCE FUND • EHICLE REPLACEMENT AND MAINTENANCE FUND Ford F-550 Saw Truck, March 2019 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2020 Initial Project Completion: Spring 2022 Revised Project Start: N/A Revised Project Completion: N/A Project Number: VR-21000 Scheculed Vehicle and Equipment Replacement -Fiscal Year 2021 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2021. Justification The on -going replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project allows for the following replacements: one sedan, four vans, eight trucks, two marked vehicles, four trailers, one generator and 10 miscellaneous pieces of equipment. Of the 30 vehicles and pieces of equipment, 16 support the operations of the General Fund ($0.7 million) and 14 support the operations of various Enterprise Funds ($0.8 million). Since the inception of this project, vehicles and equipment have been added or removed based on the individual needs and available budget of each department. The replacement list is reviewed each year and changes are tracked but not finalized until the year preceding replacement. Significant Changes 2022-2026 CIP: Five vehicles were added to the list making a total of 30 vehicles, funding not increased; all vehicles on the list have been ordered; 19 vehicles still to be delivered and outfitted. 2021-2025 CIP: Program in Fiscal Years 2021 and 2022 was reduced as part of the FY 2021 budget balancing strategy. Vehicle replacement for FY 2021 is limited to vehicles or equipment that have regulatory require - 618 VEHICLE REPLACEMENT AND MAINTENANCE FUND • TY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT AND MAINTENANCE FUND ments or serious maintenance issues. Contingency funding has been added in case vehicles or equipment exceed estimates. 2020-2024 CIP: The replacement list is reviewed each year and changes are tracked but not finalized until the year preceding replacement. Changes in the FY 2021 list include the addition of four vehicles and the removal of eight vehicles, bringing the total number of vehicles and pieces of equipment to be replaced to 34. Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Transfer from Public Services Donation Fund O 55,055 55,055 0 0 0 0 0 0 0 55,055 Vehicle Replacement Fund O 1,405,000 711,798 693,202 0 0 0 0 693,202 O 1,405,000 Total O 1,460,055 766,853 693,202 O 0 0 0 693,202 O 1,460,055 Expenc iture Schec ule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other O 1,460,055 766,853 693,202 O 0 0 0 693,202 O 1,460,055 Total O 1,460,055 766,853 693,202 O 0 0 0 693,202 O 1,460,055 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no addi- tional operating impacts anticipated from this project and maintenance will be absorbed within the avail- able maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Potential Board/Commission Review: Planning and Transportation Commission Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT AND MAINTENANCE FUND • 619 EHICLE REPLACEMENT AND MAINTENANCE FUND Pierce Heavy Rescue Unit, February 2012 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2021 Initial Project Completion: Spring 2023 Revised Project Start: N/A Revised Project Completion: N/A Project Number: VR-22000 Scheculed Vehicle and Equipment Replacement -Fiscal Year 2022 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2022. Justification The on -going replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project allows for the following replacements: five sedans, three vans, two trucks, two SUV's, one marked vehicle, one pumper, one dump truck and three miscellaneous pieces of equipment. Of the 18 vehi- cles and pieces of equipment, 10 support the operations of the General Fund ($0.6 million) and 8 support the operations of various Enterprise Funds ($0.8 million). Since the inception of this project, vehicles and equip- ment have been added or removed based on the individual needs and available budget of each department. Significant Changes 2022-2026 CIP: FY 2022 list increased to 18 vehicles and pieces of equipment in the amount of $1,377,000. 2021-2025 CIP: Funding for the Vehicle Replacement Fund Capital Improvement Program in Fiscal Years 2021- 2022 was reduced as part of the FY 2021 budget balancing strategy. Vehicle replacement for FY 2022 is lim- ited to vehicles or equipment that have regulatory requirements or serious maintenance issues. Contingency funding has been added in case vehicles or equipment exceed estimates. 620 VEHICLE REPLACEMENT AND MAINTENANCE FUND • I T Y OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 2020-2024 CIP: Changes in the FY 2022 list include the addition of 11 vehicles and the removal of seven vehi- cles, bringing the total number of vehicles and pieces of equipment to be replaced to 43. Funding Sources Schec ule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Vehicle Replacement Fund O 0 0 1,377,000 Total O 0 0 1,377,000 0 0 0 0 0 0 O 1,377,000 O 1,377,000 O 1,377,000 O 1,377,000 Expenditure Schedule Project Phase L 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other Total 0 0 0 0 O 1,377,000 O 1,377,000 0 0 0 0 0 0 O 1,377,000 O 1,377,000 O 1,377,000 O 1,377,000 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no addi- tional operating impacts anticipated from this project and maintenance will be absorbed within the avail- able maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Potential Board/Commission Review: Planning and Transportation Commission Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT AND MAINTENANCE FUND • 621 EHICLE REPLACEMENT AND MAINTENANCE FUND Peterbilt Dump Truck, March 2018 a Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2022 Initial Project Completion: Spring 2024 Revised Project Start: N/A Revised Project Completion: N/A Project Number: VR-23000 Scheculed Vehicle and Equipment Replacement -Fiscal Year 2023 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2023. Justification The on -going replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project allows for the following replacements: two vans, nine trucks, two ambulances seven marked vehicles, four dump trucks, one trailer and five miscellaneous pieces of equipment. Of the 30 vehicles and pieces of equipment, 18 support the operations of the General Fund ($2.5 million) and 12 support the oper- ations of various Enterprise Funds ($0.9 million). The replacement list is reviewed each year and changes are tracked but not finalized until the year preceding replacement. Since the inception of this project, vehicles and equipment have been added or removed based on the individual needs and available budget of each depart- ment. 622 VEHICLE REPLACEMENT AND MAINTENANCE FUND • OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Vehicle Replacement Fund Total 0 0 0 0 0 0 O 3,434,000 O 3,434,000 0 0 0 0 O 3,434,000 O 3,434,000 O 3,434,000 O 3,434,000 Expenditure Schedule 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Project Phase Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other Total 0 0 0 0 0 0 O 3,434,000 O 3,434,000 0 0 0 0 O 3,434,000 O 3,434,000 O 3,434,000 O 3,434,000 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no addi- tional operating impacts anticipated from this project and maintenance will be absorbed within the avail- able maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Planning and Transportation Commission Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT AND MAINTENANCE FUND • 623 VEHICLE REPLACEMENT AND MAINTENANCE FUND Freightliner FL -70 Aerial, March 2019 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Managing Department: Public Works Initial Project Start: Summer 2023 Initial Project Completion: Spring 2024 Revised Project Start: N/A Project Number: VR-24000 Scheduled Vehicle and Equipment Replacement -Fiscal Year 2024 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2024. Justification The on -going replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project allows for the following replacements: 10 trucks, four aerials, three marked vehicles, three dump trucks, seven trailers and one miscellaneous piece of equipment. Of the 29 vehicles and pieces of equipment, 16 support the operations of the General Fund ($2.4 million) and 13 support the operations of vari- ous Enterprise Funds ($1.1 million). The replacement list is reviewed each year and changes are tracked but not finalized until the year preceding replacement. Since the inception of this project, vehicles and equipment have been added or removed based on the individual needs and available budget of each department. Significant Changes 2022-2026 CIP: Additional vehicles have been added to the replacement list for FY 2024. This list will still evolve until the year prior to budget adoption. Changes in the FY 2024 list include the addition of twenty vehicles and the removal of 3 vehicles, bringing the total number of vehicles and pieces of equipment to be replaced to 29 and an overall funding increase of $1.1M. 624 VEHICLE REPLACEMENT AND MAINTENANCE FUND • (TA OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 11 - Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Vehicle Replacement Fund Total 0 0 0 0 0 0 0 0 O 3,492,000 O 3,492,000 0 0 O 3,492,000 O 3,492,000 O 3,492,000 O 3,492,000 Expenditure Schedule 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Project Phase Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other Total 0 0 0 0 0 0 0 0 O 3,492,000 O 3,492,000 0 0 O 3,492,000 O 3,492,000 O 3,492,000 O 3,492,000 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no addi- tional operating impacts anticipated from this project and maintenance will be absorbed within the avail- able maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Planning and Transportation Commission Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT AND MAINTENANCE FUND • 625 EHICLE REPLACEMENT AND MAINTENANCE FUND Isuzu NPR with Utility Body Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Managing Department: Public Works Initial Project Start: Summer 2024 Initial Project Completion: Spring 2026 Revised Project Start: N/A Revised Project Completion: N/A Project Number: VR-25000 Scheculed Vehicle and Equipment Replacement - Fiscal Year 2025 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2025. Justification The on -going replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project allows for the following replacements: one sedan, six trucks, one van, two fire vehicles, one SUV, one marked vehicles, one dump truck, 13 trailers and 14 miscellaneous pieces of equipment. Of the 39 vehicles and pieces of equipment, 28 support the operations of the General Fund ($2.9 million) and 11 support the operations of various Enterprise Funds ($0.5 million). Since the inception of this project, vehicles and equipment have been added or removed based on the individual needs and available budget of each depart- ment. Significant Changes 2022-2026 CIP: Additional vehicles have been added to the replacement list for FY 2025. This list will still evolve until the year prior to budget adoption. Changes in the FY 2025 list include the addition of eleven vehicles and the removal of two vehicles, bringing the total number of vehicles and pieces of equipment to be replaced to 38 and an overall funding increase of $347,000. 626 VEHICLE REPLACEMENT AND MAINTENANCE FUND • 1TY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 11 - Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Vehicle Replacement Fund Total 0 0 0 0 0 0 0 0 0 0 O 3,397,000 O 3,397,000 O 3,397,000 O 3,397,000 O 3,397,000 O 3,397,000 Expenditure Schedule Project Phase Other 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Total 0 0 0 0 0 0 0 0 0 0 O 3,397,000 O 3,397,000 O 3,397,000 O 3,397,000 O 3,397,000 O 3,397,000 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no addi- tional operating impacts anticipated from this project and maintenance will be absorbed within the avail- able maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Fleet Review Committee Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Environmental Impact Analysis: Not Applicable VEHICLE REPLACEMENT AND MAINTENANCE FUND • 627 EHICLE REPLACEMENT AND MAINTENANCE FUND Freightliner with Utility Body, March 2013 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 E. Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2025 Initial Project Completion: Spring 2027 Revised Project Start: N/A Revised Project Completion: N/A Project Number: VR-26000 Scheculed Vehicle and Equipment Replacement - Fiscal Year 2026 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2026. Justification The on -going replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project allows for the following replacements: two sedans, five trucks, two ambulances, one fire engine, seven marked vehicles, one motorcycle, one dump truck, one generator, and four trailers. of the 24 vehicles and pieces of equipment, 19 support the operations of the General Fund ($2.8 million) and 5 support the operations of various Enterprise Funds ($0.7 million). Since the inception of this project, vehicles and equipment have been added or removed based on the individual needs and available budget of each depart- ment. Significant Changes 2022-2026 CIP: Project established during FY 2022. 628 VEHICLE REPLACEMENT AND MAINTENANCE FUND • I OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET Funding Sources Schedule Funding Source 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Vehicle Replacement Fund 0 0 0 0 0 0 O 3,409,000 3,409,000 O 3,409,000 Total 0 0 0 0 0 0 O 3,409,000 3,409,000 O 3,409,000 Expenditure Schedule Project Phase 5 Year Prior FY 2021 FY 2021 CIP Beyond 5 Years Budget Estimate FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Total Year CIP Total Other 0 0 0 0 0 0 O 3,409,000 3,409,000 O 3,409,000 Total 0 0 0 0 0 0 O 3,409,000 3,409,000 O 3,409,000 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no addi- tional operating impacts anticipated from this project and maintenance will be absorbed within the avail- able maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Fleet Review Committee Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT AND MAINTENANCE FUND • 629 CITY OF PALO ALTO ��----- SUPPLEMENTAL INFORMATION PALO ALTO CITY OF PALO ALTO Key Budget Terms Accrual Accounting: A method of accounting that recognizes expenses when incurred and revenues when earned rather than when payment is made or received. Adopted Budget: The budget that is approved and enacted by the City Council annually on before June 30th. Appropriation: The allocation of an expense budget for a particular project or program usually for a specific period of time. Balanced Budget: A balanced budget exists when total revenues are equal to, or greater than, total expenses. Bond: A debt investment in which an investor loans money to an entity (governmental or otherwise) that borrows the money for a defined period of time at a fixed interest rate to pay for a variety of projects. Budget Stabilization Reserve (BSR): The BSR was established as a prudent measure to maintain the City's fiscal stability in the event that unanticipated events reduce revenue or create obligations that significantly impact the current -year budget. Examples of such events include a downturn in the economy, a natural disaster or actions that may be taken by another governmental agency that reduce revenues and/or increase expenses for the City. Capital Budget: A plan of proposed capital outlays and the means of financing them for the current fiscal period. In a two-year budget, the second year of the Capital Improvement Program is adopted -in -concept. Capital Improvement Program (CIP): The City's plan for current and future projects related to the acquisition, expansion, or rehabilitation of buildings, equipment, parks, streets, and other public infrastructure. Capital Projects Fund: A fund created to account for all resources to be used for the construction or acquisition of designated fixed assets by a governmental unit except those financed by proprietary or fiduciary funds. City Manager's Report (CMR): Staff reports for City Council meetings as well as boards and commissions that are prepared by City staff and submitted through the City Manager's Office. Comprehensive Plan: The Palo Alto Comprehensive Plan contains the City's official policies on land use and com- munity design; transportation; natural environment; safety; community services and facilities; and business and economics. Its focus is on the physical form of the City and is applicable to both public and private properties. The Budget integrates the 2030 Comprehensive Plan into the budget process. Cost Accounting: The branch of accounting that provides for the assembling and recording of all the elements of cost incurred to accomplish a purpose, carry on an activity or operation, or complete a unit of work or a specific job. GLOSSARY • OF PALO ALTO FOCAL YEAR 2O' 2 ADOPTED CAPITAL SECRET 633 Enterprise Funds: Funds used to account for services that are provided to the public on a user charge basis, simi- lar to the operation of a commercial business. The City's enterprise funds include the gas, electric, water, fiber optics and wastewater collection and treatment funds. Fiduciary Fund: A fund used to account for assets held by the City acting in a fiduciary capacity for other individ- uals or entities. These funds are operated to carry out the specific actions required by the trust agreements, ordi- nances and other governing regulations. Fiscal Agent: A bank or other corporate fiduciary that performs the function of paying, on behalf of the govern- mental unit, or other debtor, interest on debt or principal of debt when due. Fiscal Year: A 12 -month period of time to which the annual budget applies and at the end of which a governmental unit determines its financial position and the results of operations. Palo Alto's fiscal year begins on July 1st and ends on June 30th. Fixed Assets: Assets such as land, structures and improvements, furniture and/or equipment that are expected to last and/or be used for more than one year. Full -Time Equivalent (FTE): Used to quantify staffing hours for permanent and temporary employees. A 1.00 FTE employee works full time; a 0.50 FTE employee works half-time. Fund Balance: An excess of the assets of a fund over its liabilities. General Fund: The primary fund used to account for the City's general purpose revenues such as sales, property, utility users and transient occupancy taxes. General Fund revenues typically pay for citywide services such as pub- lic safety, community development, recreation, libraries and parks. The General Fund is distinguished from Special Funds in that the latter are used to account for revenues that have restricted uses (e.g. gas tax funds that must be used for street maintenance or repair). Governmental Funds: A generic classification used to refer to all funds other than proprietary and fiduciary funds. Governmental funds include the general fund, capital fund, special revenue funds and debt service funds. Infrastructure Assets: Roads, bridges, curbs and gutters, streets, sidewalks, drainage systems, and lighting systems installed for the common good. Infrastructure Management Plan (IMP): A portion of the General Fund capital improvement program which focuses on rehabilitating the City's infrastructure. In 1998-99, an outside consultant on the City's infrastructure pre- pared a report known as the Adamson report. Within this report the City's infrastructure was cataloged and ranked based on when the infrastructure needed to be upgraded or replaced and the cost for each item. At that time, the City Council decided to establish a plan using the Adamson report as a guide for both timeline and cost. Internal Service Funds: These funds provide services to City departments and recover their costs through user charges. For example the Vehicle Replacement Fund is an Internal Service Fund managing the replacement and maintenance of the City fleet. Method of Accounting: The City's General Fund budget is developed using a modified accrual basis of accounting, with revenues being recorded when measurable and available, and expenditures recorded when the liability is 634 GLOSSARY • CITY OF PALO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET ■ incurred. Enterprise Funds and Internal Service Funds are budgeted on a generally accepted accounting principles (GAAP) basis, which for Proprietary Funds is on a full accrual accounting basis. Operating Transfer: Amounts transferred between funds, not considered a revenue or expense. For example, legally authorized transfers from a fund receiving revenue to the fund through which the resources are to be expended. Pay -As -You -Go -Basis: A term used to describe the financial policy of a governmental unit that finances all of its capital outlays from current revenues rather than by borrowing. Proposed Budget: The proposed budget is the preliminary version of the budget that is sent to the Finance Com- mittee and City Council by the City Manager. The proposed budget is reviewed by the Finance Committee and the City Council, updated with any changes, and then adopted by the City Council prior to the beginning of the next fiscal year. Proprietary Funds: A generic classification used to refer to all funds other than governmental funds or fiduciary funds. Proprietary funds include internal service funds and enterprise funds. Reimbursements: Inter -fund transactions that constitute reimbursements to a fund for expenditures or expenses initially made from it but that properly apply to another fund. For example, the Enterprise Funds reimburse the Technology Fund for CIP projects from which the Enterprise Funds benefit. Reserve: Represents the portion of fund balance set aside for financing future financing needs and addressing one-time emergency or unanticipated events. Revenues: Revenues include compensation received by the project for specific services to the public (external rev- enues), as well as revenues received from other funds (internal revenues). Special Revenue Funds: These funds account for the proceeds derived from specific revenue sources that are legally restricted to expenditures for specified purposes. The Street Improvement Fund (SIF) is a Special Revenue Fund that derives its funding from state gas tax revenues. Capital appropriations from the SIF must be spent on the construction and maintenance of the road network system of the City. GLOSSARY • -'1 T' LO ALTO FISCAL YEAR 2022 ADOPTED CAPITAL BUDGET 635 CITY OF PALO ALTO Numerics 115 kV Electric Intertie 316 A Advanced Water Purification Facility 510 Airfield Electrical Improvements 282 Airport Apron Reconstruction 284 Airport Facilities Electrical Improvements . . . 292 Airport Layout Plan 294 Airport Temporary Office Buildings 296 Americans With Disabilities Act Compliance 76 Animal Shelter Renovation 78 Art In Public Spaces 134 Athletic Courts Resurfacing 136 Automated External Defibrillator Replacement 126 Automated Weather Observation System (AWOS) 298 B Baylands Boardwalk Improvements 80 Baylands Levee Repair for Public Safety Access 138 Benches, Signage, Walkways, Perimeter Landscaping, and Site Amenities . . . 140 Bicycle and Pedestrian Transportation Plan Implementation 228 Bol Park Improvements 142 Boulware Park Improvements 144 Boulware Park Improvements (merged with Birch Street Project PE -19003) 144 Building Systems Improvements 82 Byxbee Park Completion 148 C California Avenue District Gateway Signs . 200 Cameron Park Improvements 150 Capacitor Bank Installation 318 Capital Improvement Fund Administration 72 Charleston/Arastradero Corridor Project 230 Churchill Avenue Enhanced Bikeway . . . . 234 Churchill Avenue/Alma Street Railroad Crossing Safety Improvements 236 City Bridge Improvements 202 City Council Chambers Upgrade 580 City Facility Parking Lot Maintenance ....86 City Hall Space Planning 88 Civic Center Electrical Upgrade & EV Charger Installation 90 Civic Center Waterproofing Study and Repairs 92 Coleridge/Cowper/Tennyson 4/12kV Conversion 320 Colorado Distribution Feeder Outlet Replacement 322 Colorado Power Station Equipment Upgrades 324 Colorado Substation Site Improvements 326 Colorado/Hopkins System Improvement 328 Communications System Improvements 330 Computer Aided Dispatch (CAD) Upgrade .. 594 Corporation Way System Upgrades and Pump Station 446 Cubberley Field Restroom 270 Cubberley Repairs 264 Cubberley Roof Replacements 266 Curb and Gutter Repairs 204 D Development Center Blueprint Technology Enhancements 596 Dog Park Installation and Renovation 152 E East Meadow Circles 4/12kV Conversion . 332 East Meadow Drive System Upgrades 448 Electric Customer Connections 312 Electric System Improvements 334 Electric Utility Geographic Information System 336 Emergency Repair and Replacement 612 Emergency Vehicle Traffic Signal Preemption System Pilot 238 Enterprise Resource Planning Upgrade 584 PROJECT NAME INDEX • 637 Extrication Tool Replacement 128 F Facility Interior Finishes Replacement . . . . 94 Facility Relocation for Caltrain Modernization Project 338 Fiber Optics Customer Connections 404 Fiber Optics Network - System Improvements 400 Fire Station 4 Replacement 98 Foothills Park Boronda Lake Dock Replacement 154 Foothills Park Dam Seepage Investigation and Repairs 156 Foothills Park Improvement Project 158 Foothills Rebuild (Fire Mitigation) 340 G Gas Distribution System Improvements 430 Gas Equipment and Tools 432 Gas Main Replacement - Project 23 420 Gas Main Replacement - Project 24 422 Gas Main Replacement - Project 25 424 Gas Main Replacement - Project 26 426 Gas Meters and Regulators 434 Gas System, Customer Connections 416 Golf Course Net and Artificial Turf Replacement 160 Green Stormwater Infrastructure 458 H Headworks Facility Replacement 514 Heritage Park Site Amenities Replacement .. 162 Highway 101 Pedestrian/Bicycle Overpass Project 240 Hoover Park Improvements 164 Hopkins Substation 4/12kV Conversion . 344 Horizontal Levee Pilot 516 Infrastructure Management System 588 Inter -substation Line Protection Relay 346 J Johnson Park Renovation 166 L Library Automated Material Handling 100 Louis Road System Upgrades 450 M Magical Bridge Playground Rubber and Synthetic Turf Resurfacing 168 Mitchell Park Improvements 170 Municipal Service Center A, B, & C Roof Replacement 102 Municipal Service Center Lighting, Mechanical, and Electrical Improvements 104 N New California Avenue Area Parking Garage 106 New Downtown Parking Garage 108 New Laboratory And Environmental Services Building 502 New Public Safety Building 112 Newell Road/San Francisquito Creek Bridge Replacement 206 0 Off -Road Pathway Resurfacing And Repair . 172 Open Space Lakes And Pond Maintenance .. 174 Open Space Trails and Amenities 176 Outfall Line Construction 520 P Park and Open Space Emergency Repairs .. 178 Park Restroom Installation 180 Parking District Implementation 244 Pearson Arastradero Improvement Project .. 182 Peers Park Improvements 184 Performing Arts Venues Seat Replacement 116 Plant Master Plan 506 Plant Repair, Retrofit, and Equipment Replacement 522 Police Video Recording Systems Replacement 130 Primary Sedimentation Tank Rehabilitation 524 Public Safety Records Management System (RMS) Replacement 600 Q Quarry Road Improvements and Transit Center Access 246 638 PROJECT NAME INDEX • R Radio Infrastructure Replacement 590 Railroad Grade Separation and Safety Improvements 250 Ramos Park Improvements 186 Rebuild Underground District 15 348 Rebuild Underground District 16 350 Rebuild Underground District 20 352 Rebuild Underground District 23 354 Rebuild Underground District 24 356 Rebuild Underground District 26 358 Rebuild Underground District 30 360 Reconfigure Quarry Feeders 362 Rinconada Park Improvements 188 Robles Park Improvements 192 Roofing Replacement 118 Runway and Taxiway Reconstruction and Drainage Improvements 288 S Safe Routes To School 252 San Francisquito Creek Joint Powers Authority Ongoing Creek Projects ....210 SCADA System Upgrades 364 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2019 614 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2020 616 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2021 618 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2022 620 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2023 622 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2024 624 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2025 626 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2026 628 Seale Park Improvements 194 Secondary Treatment Upgrades 526 Sewer Lateral/Manhole Rehabilitation and Replacement 480 Sewer System, Customer Connections 476 Sidewalk Repairs 212 Sign Reflectivity Upgrade 214 Smart Grid Technology Installation 366 Storm Drainage System Replacement And Rehabilitation 464 Street Lights Condition Assessment 216 Street Lights Improvements 218 Street Maintenance 220 Substation 60kV Breaker Replacement 370 Substation Facility Improvements 372 Substation Physical Security 374 Substation Protection Improvements 376 T Thermoplastic Lane Marking and Striping . . . 224 Traffic Signal and Intelligent Transportation Systems 254 Transportation and Parking Improvements .. 256 Trash Capture Device Installation 460 U Underground District 42 - Embarcadero Road, Emerson, Middlefield 384 Underground District 43 - Alma/ Embarcadero 386 Underground District 46 - Charleston/EI Camino Real 388 Underground System Rebuild 378 University Avenue Parking Improvements 120 Utilities Customer Bill System Improvements 602 W Wastewater Collection System Rehabilitation/ Augmentation Project 29 482 Wastewater Collection System Rehabilitation/ Augmentation Project 30 484 Wastewater Collection System Rehabilitation/ Augmentation Project 31 486 Wastewater Collection System Rehabilitation/ Augmentation Project 32 488 Wastewater General Equipment and Tools .. 490 Wastewater System Improvements 492 Water Distribution System Improvements . . . 542 Water General Equipment/Tools 544 Water Main Replacement - Project 28 564 Water Main Replacement - Project 29 566 Water Main Replacement - Project 30 568 Water Meters 546 Water Recycling Facilities 548 Water Regulation Station Improvements 552 Water Service and Hydrant Replacement 554 Water System Customer Connections 538 Water System Supply Improvements 556 PROJECT NAME INDEX • 639 Water Tank Seismic Upgrade and Rehabilitation 558 Water, Gas, Wastewater Office Remodel ..122 Water, Gas, Wastewater Utility GIS Data . 560 Werry Park Playground Improvements ...196 West Bayshore Road Pump Station 452 West Bayshore Road Trunk Line Improvements 454 Wood Pole Replacement 380 640 PROJECT NAME INDEX • PROJECT NUMBER X A AC -18000 116 AC -86017 134 AP -16000 284 AP -19000 298 AP -19001 282 AP -20000 292 AP -21000 294 AP -22000 288 AP -22001 296 AS -10000 72 C CB -16002 266 CB -17001 264 CB -17002 270 E EL -02010 364 EL -02011 336 EL -06001 316 EL -08001 384 EL -10006 356 EL -11003 348 EL -11009 386 EL -11014 366 EL -12001 388 EL -13003 350 EL -14000 320 EL -14002 352 EL -14005 362 EL -15000 328 EL -16000 358 EL -16001 378 EL -16002 318 EL -16003 374 EL -17000 354 EL -17001 332 EL -17002 370 EL -17005 346 EL -17007 338 EL -19001 324 EL -19002 326 EL -19003 360 EL -19004 380 EL -20000 344 EL -21001 340 EL -22002 322 EL -89028 312 EL -89031 330 EL -89038 376 EL -89044 372 EL -98003 334 F FD -21000 126 FD -22000 128 FO -10000 404 FO -10001 400 G GS -11002 430 GS -13001 420 GS -13002 432 GS -14003 422 GS -15000 424 GS -16000 426 GS -80017 416 GS -80019 434 L LB -21000 100 0 OS -00001 176 OS -00002 174 OS -09001 172 OS -09002 138 OS -18000 154 P PD -20000 130 PE -08001 188 PE -09003 86 PE -11011 240 PE -12011 206 PE -13011 230 PROJECT NUMBER INDEX • 641 PE -13014 216 PL -17001 250 PE -14018 80 PL -19000 238 PE -15001 112 PL -20000 236 PE -15007 108 P0-05054 218 PE -15020 92 P0-11000 214 PE -16000 142 P0-11001 224 PE -17004 200 P0-12001 204 PE -17005 144 P0-89003 212 PE -17010 90 PE -18000 106 PE -18004 98 PE -18006 148 PE -18010 170 PE -18012 164 PE -18015 192 PE -19000 88 PE -19001 122 PE -19002 78 PE -20000 156 PE -20001 202 PE -21000 158 PE -21001 182 PE -21002 166 PE -21003 168 PE -22000 210 PE -86070 220 PF-00006 118 PF-01003 82 PF-02022 94 PF-14003 120 PF-16006 104 V PF-17000 102 VR-15001 612 PF-93009 76 VR-19000 614 PG -06001 136 VR-20000 616 PG -06003 140 VR-21000 618 PG -09002 178 VR-22000 620 PG -14000 186 VR-23000 622 PG -14001 184 VR-24000 624 PG -14002 150 VR-25000 626 PG -14003 194 VR-26000 628 PG -18000 160 PG -18001 152 PG -19000 180 PG -21000 162 PG -22000 196 PL -00026 252 PL -04010 228 PL -05030 254 PL -12000 256 PL -14000 234 PL -15003 244 PL -16000 246 S SD -06101 464 SD -20000 452 SD -21000 446 SD -22000 448 SD -22001 458 SD -22002 460 SD -23000 454 SD -24000 450 T TE-05000 590 TE-10001 602 TE-12001 596 TE-13004 588 TE-19000 584 TE-19001 580 TE-21000 600 TE-23000 594 W WC -13002 490 WC -15002 492 WC -16001 482 WC -17001 484 WC -19001 486 WC -20000 488 WC -80020 476 WC -99013 480 WQ-10001 506 WQ-14002 502 642 PROJECT NUMBER INDEX • WQ-14003 524 WQ-16002 514 WQ-19000 520 WQ-19001 526 WQ-19002 522 WQ-19003 510 WQ-22001 516 WS -02014 560 WS -07000 552 WS -07001 548 WS -09000 558 WS -11003 542 WS -11004 556 WS -13002 544 WS -14001 564 WS -15002 566 WS -16001 568 WS -80013 538 WS -80014 554 WS -80015 546 PROJECT NUMBER INDEX • 643 CITY OF PALO ALTO CITY OF PALO ALTO IN COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, THIS DOCUMENT MAY BE PROVIDED IN OTHER ACCESSIBLE FORMATS. For information contact: ADA Coordinator City of Palo Alto 285 Hamilton Ave (650) 329-2550 AMERICANS WITH DISABILITIES ACT • 645 CITY OF PALO ALTO PALO ALTO Spanish explorers named the area for the tall, twin-trunked redwood tree they camped beneath in 1769. Palo Alto incorporated in 1894 and the State of California granted its first charter in 1909. The City has long been known for its innovative people and its exploration of ideas that have changed the world. In Palo Alto, our history has always been about the future. CITY OF PALO ALTO CITY OF PALO ALTO 250 HAMILTON AVENUE, PALO ALTO, CA 94301 P 650.329.2100 W CITYOFPALOALTO.ORG