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Home My WebLink About2026-04-13 City Council Action MinutesCITY COUNCIL ACTION MINUTES Page 1 of 6 Regular Meeting April 13, 2026 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Councilmember Lauing Arrived at 8:36 P.M. Present Remotely: Absent: Boards, Commissions, and Committees Appointments 1.Appointment of Candidates to the Human Relations Commission (HRC), Planning & Transportation Commission (PTC), and Utilities Advisory Commission (UAC); CEQA Status -Not a Project Human Relations Commission First Round Voting for One (1) partial-term vacancy (seat 4) on the Human Relations Commission ending October 31, 2026 Elle Bob: Lauing, Reckdahl Rona Hu: Burt Raizel Rosenberg: Lu, Lythcott-Haims, Stone, Veenker Candidate Raizel Rosenberg receiving four votes is appointed to the partial-term expiring October 31, 2026 (seat 4). Planning & Transportation Commission First Round Voting for Two (2) full term vacancies (seats 1, 4) on the Planning & Transportation Commission ending March 31, 2030 Daniel Phillip Benas: Martin Blanchet: Bryna Chang: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Docusign Envelope ID: 86CDC176-BF2D-4337-8B3D-F5086FECA0F4 Page 2 of 6 City Council Meeting Action Minutes: 04/13/2026 ACTION MINUTES Forest Olaf Peterson: Lu, Lythcott-Haims, Stone, Veenker Tom Siegal: Burt, Lauing, Reckdahl Jeff Watt: Candidate Bryna Chang receiving seven votes is appointed to the full term expiring March 31, 2030 (seat 1). Candidate Forest Olaf Peterson receiving four votes is appointed to the full term expiring March 31, 2030 (seat 4). Utilities Advisory Commission First Round Voting for Three (3) full term vacancies (seats 3, 5, 6) on the Utilities Advisory Commission ending March 31, 2029 Meagan Mauter: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Robert Phillips: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Greg Scharff: Lauing, Lythcott-Haims, Reckdahl, Stone, Veenker Olgu Tanriverdi: Julia Zeitlin: Burt, Lu Candidate Meagan Mauter receiving seven votes is appointed to the full term expiring March 31, 2029 (seat 3). Candidate Robert Phillips receiving seven votes is appointed to the full term expiring March 31, 2029 (seat 6). Candidate Greg Scharff receiving five votes is appointed to the full term expiring March 31, 2029 (seat 5). Special Orders of the Day 2.Proclamation Honoring National Animal Control Officer Appreciation Week April 12-18, 2026 NO ACTION 3.Proclamation Honoring National Public Safety Telecommunicators Week April 12-18, 2026 NO ACTION Docusign Envelope ID: 86CDC176-BF2D-4337-8B3D-F5086FECA0F4 ACTION MINUTES Page 3 of 6 City Council Meeting Action Minutes: 04/13/2026 Agenda Changes, Additions and Deletions Public Comment Council Member Questions, Comments and Announcements Consent Calendar MOTION: Councilmember Reckdahl moved, seconded by Councilmember Burt to approve Agenda Item Numbers 4-7. MOTION PASSED: 6-0-1, Lauing absent 4.Adoption of a Resolution Vacating an Easement at 700 Hansen Way; CEQA Status – Exempt under Cal. Code Regs. Title 14, Section 15305 5.Approval of Amendment Number 3 to Contract C21178333 with Black & Veatch, Inc., to increase the Contract Amount by $963,160 for a revised total not-to-exceed amount of $4,146,109, and to Extend the Contract Term to December 31, 2028, for the Local Advanced Water Purification System Project (WQ-19003); CEQA Status - Notice of Determination Adopted November 18, 2019 6.Authorize the City Manager to Execute Amendment No. 1 to Eight Professional Services Contracts for SAP On-Call Services: Contract C26193272A with 360S2G, C26193272B with Sage Group Technologies Inc, C26193272C with Avertra Corp, C26193272D with Amick Brown LLC, C26193272E with 2iSolutions Inc, C26193272F with the Peloton Group, C26193272G with Phoenix Business Inc, C26193272H with EPI-USE America, to Increase the Not-to-Exceed Amount by $2,000,000 and Extend the Term for One Year; CEQA Status – Not a Project 7.Appointment of 2026 Emergency Standby Council City Manager Comments Ed Shikada, City Manager Docusign Envelope ID: 86CDC176-BF2D-4337-8B3D-F5086FECA0F4 ACTION MINUTES Page 4 of 6 City Council Meeting Action Minutes: 04/13/2026 Action Items 8.PUBLIC HEARING / QUASI-JUDICIAL. 3606 El Camino Real [24PLN-00162 & 25PLN- 00243]: Request for Approval of Applications for Major Architectural Review and Vesting Tentative Map to Merge Seven Existing Parcels to Create a 113,907-Square-Foot Parcel and to Construct a Seven-Story, Multi-Family Residential Housing Development Project with 321 Units, Thirteen Percent of Which Would be Provided at a Rate Affordable to Low Income. The Project is Proposed in Accordance with Builder’s Remedy (California Government Code Section 65589.5(d)(5)). A Senate Bill 330 Pre-Application was Filed on February 15, 2024. CEQA Status: Exempt Pursuant to Assembly Bill 130 (Public Resources Code Section 21080.66). MOTION: Councilmember Stone moved, seconded by Councilmember Reckdahl to: 1.Consider the project exempt from California Environmental Quality Act (CEQA) in accordance with Assembly Bill (AB) 130 (Public Resources Code Section 21080.66); and 2.Approve the Major Architectural Review and Vesting Tentative Map applications based on findings and subject to conditions of approval in the Draft Record of Land Use Action (RLUA) in Attachment B with the following amendments: a.Condition of Approval # 33: Replace Mediation with Mitigation b.Condition of Approval # 67: LOGISTICS PLAN: A construction logistics plan shall be provided addressing all impacts to the public including, at a minimum: work hours, noticing of affected businesses, bus stop relocations, construction signage, dust control, noise control, storm water pollution prevention, job trailer, contractors' parking, truck routes, staging, concrete pours, crane lifts, scaffolding, materials storage, pedestrian safety, safe routes to school and mitigation of construction impacts on Matadero and Kendell Avenues, and traffic control. All truck routes shall conform to the City of Palo Alto's Trucks and Truck Route Ordinance, Chapter 10.48, and the route map. The logistics plan shall be reviewed and approved by Public Works Department, who shall consult with the City's Chief Transportation Official and the Director of Planning and Development Services prior to approval. NOTE: Some items/tasks on the logistics plan may require an encroachment permit. c.Newly Added Condition of Approval: EASEMENT EXTENSION. The public access easement along Matadero Avenue will extend to the building facade, taking into account any architectural projections and as-built construction tolerances MOTION PASSED: 6-0-1, Lauing absent Docusign Envelope ID: 86CDC176-BF2D-4337-8B3D-F5086FECA0F4 ACTION MINUTES Page 5 of 6 City Council Meeting Action Minutes: 04/13/2026 9.Approval of City Council Values (as Recommended by Policy & Services Committee), 2026 Objectives, Ad Hoc Purpose Statements, and Committee Workplans (Continued from 3/9/2026 - On March 9, 2026, the Council Received Presentations and Public Testimony; the Item Will be Continued to April 13 for further Council Deliberation and Action - No Public Testimony Will be Heard on April 13.) MOTION: Councilmember Lythcott-Haims moved, seconded by Councilmember Reckdahl to approve the Ad Hoc Purpose Statements with the following changes and additions: a.Cubberley Ad Hoc Committee description as stated below; The Cubberley Ad Hoc will facilitate City Council review and approval of: 1)The Cubberley master plan process, 2)Financial vehicles for acquiring 7 acres from Palo Alto Unified School District (PAUSD); 3)Ballot measure language; 4)Public/private funding partnerships; 5)Space allocation in the transition and long-term; and 6)Future operating model. The Ad Hoc will also serve as the Council ambassador for engagement with the community and build community support for development of a new community center at the Cubberley site. Coordination with PAUSD on Cubberley will occur through this committee rather than the City Schools Liaison Committee. b. Conform the name of the Rail Safety Committee to Rail Safety; c.Climate and Sustainability Committee to recommend to Council any revisions of the 2026-2027 workplan and future SCAPs; and d. Discontinue the Valley Water Shoreline Funding Allocation Ad Hoc. MOTION PASSED: 6-0-1, Lauing abstain MOTION: Mayor Veenker moved, seconded by Councilmember Lu to approve Committee Workplans for the Policy & Services Committee and Finance Committee. MOTION PASSED: 7-0 10.Colleagues Memo on Mitigating Impacts of Property Aggregation in Residential Districts MOTION: Councilmember Burt moved, seconded by Councilmember Lu to refer to staff a review workplan priority for 2027 and make recommendations to the Council to address: Docusign Envelope ID: 86CDC176-BF2D-4337-8B3D-F5086FECA0F4 ACTION MINUTES Page 6 of 6 City Council Meeting Action Minutes: 04/13/2026 a.Home vacancies (aka Ghost homes), b. Impacts on neighbors from construction regulations to reduce construction impacts in neighborhoods – inclusive of circumstances in cases of property aggregation, c.Increase education for applicants on their obligations, d.Review the legality of requiring hang tags for security services that are regulated by the state, and e.Planning and Development Services Department to update training and policies on code enforcement. MOTION PASSED: 7-0 AMENDMENTS INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER SUBSTITUTE MOTION: Vice Mayor Stone moved, seconded by Councilmember Reckdahl to refer this back to the makers of this colleague’s memo to revise and bring back to City Council by the end of the year. SUBSTITUTE MOTION FAILED: 2-5, Burt, Lu, Lythcott-Haims, Lauing, Veenker no Adjournment: The meeting was adjourned at 10:42 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. Docusign Envelope ID: 86CDC176-BF2D-4337-8B3D-F5086FECA0F4 Certificate Of Completion Envelope Id: 86CDC176-BF2D-4337-8B3D-F5086FECA0F4 Status: Completed Subject: April 13, 2026 Action Minutes Source Envelope: Document Pages: 6 Signatures: 2 Envelope Originator: Certificate Pages: 2 Initials: 0 Christine Prior AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 250 Hamilton Ave Palo Alto , CA 94301 Christine.Prior@PaloAlto.gov IP Address: 170.85.155.40 Record Tracking Status: Original 5/6/2026 4:23:48 PM Holder: Christine Prior Christine.Prior@PaloAlto.gov Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Signer Events Signature Timestamp Vicki Veenker Vicki.Veenker@paloalto.gov City of Palo Alto Security Level: Email, Account Authentication (None)Signature Adoption: Uploaded Signature Image Using IP Address: 174.197.65.179 Sent: 5/6/2026 4:25:46 PM Viewed: 5/20/2026 3:53:25 AM Signed: 5/20/2026 3:54:48 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Mahealani Ah Yun Mahealani.AhYun@paloalto.gov City Clerk Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 170.85.155.33 Sent: 5/20/2026 3:54:49 AM Viewed: 5/20/2026 6:45:56 PM Signed: 5/20/2026 6:47:02 PM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 5/6/2026 4:25:47 PM Certified Delivered Security Checked 5/20/2026 6:45:56 PM Envelope Summary Events Status Timestamps Signing Complete Security Checked 5/20/2026 6:47:02 PM Completed Security Checked 5/20/2026 6:47:02 PM Payment Events Status Timestamps