HomeMy WebLinkAboutStaff Report 2604-6258CITY OF PALO ALTO
CITY COUNCIL
Special Meeting
Monday, May 18, 2026
Council Chambers & Hybrid
5:30 PM
Agenda Item
3.2026 Council Priorities & Objectives Q1 Update
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: City Manager
Meeting Date: May 18, 2026
Report #:2604-6258
TITLE
2026 Council Priorities & Objectives Q1 Update
RECOMMENDATION
That the City Council receive the 2026 Council Priority & Objectives Q1 Update and approve
Objective 4.2.4.
BACKGROUND
On March 9,1 2026, the City Council discussed and approved the 2026 Priority Objectives,
following its January 24, 2026,2 retreat in which the City Council adopted the following
Priorities:
Achieve Near-Term Housing Milestones
Cubberley Acquisition and Renovation Funding
Enhance Business Vibrancy
Government Efficiency
A total of 43 objectives within each priority were discussed, with several objectives being
supported by the revised and adopted Council Values:
1. Vibrant Community
2. Fiscal Responsibility
3. Accountable Governance
4. Strategic Innovation
1 March 9, 2026 City Council Meeting:
https://cityofpaloalto.primegov.com/meetings/ItemWithTemplateType?id=11219&meetingTemplateType=2&com
piledMeetingDocumentId=18769
2 January 24, 2026 City Council Meeting:
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=18520
5. Shared Prosperity and Housing Leadership
6. Climate Leadership and Environmental Stewardship
7. Community Well-Being & Belonging
The City Council provided feedback on the objectives and requested that staff return with
modifications to Objective 36 (renumbered as Objective 4.2.4) on the update to the City’s
Traffic Calming Policy. This report provides a Q1 update on objective milestones and estimated
completion dates.
ANALYSIS
This report focuses on Group 1 objectives, which are categorized as mission-critical, and must
be achieved to meet legal, operational, safety, or strategic requirements. Objectives in this
group require City Council engagement. Progress on Council Priorities is measured by the
accomplishments of its subset objectives and reported on a calendar quarterly basis. Calendar
Q1 spans the months January through March 2026. A summary table of all 43 objectives is
listed in Attachment A, including an estimated completion date, which is also measured in
calendar quarters. A narrative on each objective update is found in Attachment B, it includes:
Project Description- Describes overall project goals and outcomes.
2026 Milestone- Describes activities and outcomes planned for the calendar year as some
projects are multi-year in length and are broken up into phases.
Project Status-
Completed - Project as described in the 2026 milestone is overall complete, though
some minor/non-substantive follow-up may still be needed.
On-Track- Project is expected to be completed as specified. Any changes in project
scope or timing due to Council direction or action will remain labeled On Track with the
new estimated timeframe.
Behind - The project estimated completion date may be delayed due to operational
issues, capacity constraints (such as vacancies in staffing), or project has not started by
the estimated completion date.
Hold/Dropped - Project is not actively in progress or will no longer move forward in the
current year. Reasons may include the issue is no longer relevant, operational
constraints, or is stalled/dropped due to City Council direction.
Estimated Completion - The calendar quarter in which the objective is expected to be
completed.
Department Lead - Identifies the lead department and project manager responsible for
coordinating progress.
Quarterly Update - a brief progress update on the project describes work reflected in the
respective calendar quarter. Any delays or project issues will be reflected in this section.
To date, of the 43 Council objectives supporting Council priorities, in the first quarter, a total of
2 (5%) have been completed, 41 (95%) are on track with new Council direction, no objectives
are behind schedule, and none are on hold.
Explore options to streamline delivery of low-cost, high-value (aka quick build) traffic
safety improvements and update the City’s Traffic Calming Policy to align with Safety
Action Plan, Bicycle/Pedestrian Transportation Plan (BPTP) and Safe Routes to School.
Objective 4.2.4
2026 Milestone:
FISCAL/RESOURCE IMPACT
STAKEHOLDER ENGAGEMENT
ENVIRONMENTAL REVIEW
ATTACHMENTS
APPROVED BY:
ATTACHMENT A
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1.1.1 x
Adopt an updated Accessory Dwelling Unit (ADU) ordinance to comply with State law
and implement additional policy alternatives, including increased allowable square
footage and condominium conversions, consistent with City Council direction
(05.15.23).x 1
1.1.2 x
Develop and adopt Objective Development Standards for the South of Forest Area
Coordinated Area Plan (SOFA), and present plan amendment options to replace
subjective standards with objective standards for Planning and Transportation
Commission and City Council consideration, consistent with Housing Element
Program 3.7. Explore alignment opportunities with SB 79 work and Downtown
Housing Plan. x 1
1.1.3 x
Codify the R1/SB 9 interim ordinance by establishing objective development
standards and increasing the maximum floor area for SB 9 units from 800 to 1,200
square feet, consistent with Housing Element Program 6.3A, and evaluate
implications for R1 and SB 9 projects within the City’s Individual Review Program. x 1
1.1.4 x
Conduct and complete a study of short‐term rentals and adopt housing and
neighborhood preservation regulations that prioritize long‐term occupancy,
consistent with Housing Element Programs 4.2D–E (anticipates ordinance adoption
by July, 2027). x 1
1.1.5 x
Adopt zoning incentives and development standards that support innovative housing
typologies, including micro‐units, intergenerational housing, housing for aging adults,
students, and lower‐income households, consistent with Housing Element Program
6.5B. x 1
1.2.1 x
Select a preferred alternative for the San Antonio Road Area Plan land use and
transportation alternatives based on community input and City Council direction. x 1
1.2.2 x
Receive Council direction on optional SB 79 implementation strategies and, as
appropriate, present scenario Downtown Housing Plan scenarios to Council and
initiate environmental review. x 1
1.3.1 x
Partner with Santa Clara County Housing Authority to achieve construction timeline
milestones for the Palo Alto Homekey project (which will provide transitional housing
and services for unhoused residents). x 1
1.3.2 x
Issue Requests for Information or Requests for Proposals (RFI/P) to develop
approximately 218 affordable or workforce housing units on City‐owned surface
parking lots. (Housing Element Program 1.4A). x 1
Achieve Near‐Term Priority Housing Milestones (ANTPHM)‐ 15 Total
1.1 Housing Code and Zoning Updates
1.2 Area Plans and Long‐Range Housing Strategy
1.3 Affordable, Supportive, and Publicly Enabled Housing Delivery
2026 DRAFT CITY COUNCIL PRIORITIES AND OBJECTIVES
Priority
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OBJECTIVES (43 Total)
Sorted by:
Council Priority, Group #, estimated completion date, and finally by additional resource needs.Q1 Q2 Q3 Q4
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ATTACHMENT A
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2026 DRAFT CITY COUNCIL PRIORITIES AND OBJECTIVES
Priority
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OBJECTIVES (43 Total)
Sorted by:
Council Priority, Group #, estimated completion date, and finally by additional resource needs.Q1 Q2 Q3 Q4
Gr
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1.4.1 x
Receive a Prohousing Designation from the California Department of Housing and
Community Development in order to enhance the City's competitive advantage for
qualifying grants. x 1
1.4.2 x
Identify and designate additional Housing Element site capacity to maintain RHNA
compliance and buffer by evaluating new opportunity sites to address anticipated
capacity shortfalls in 2026, including impacts from development on faith‐based sites
and downtown parking lots. x 1
1.5.1 x
Update and adopt development impact fees for public safety, government facilities,
housing, transportation, parks, and community services, including completion of
nexus and feasibility studies and establishment of fee waivers for low‐income
inclusionary units. (Housing Element Programs 2.1B; 3.1B & C). x 1
1.5.2 x
Evaluate opportunities that make multi‐family housing an attractive alternative to
commercial office development, consistent with Housing Element Program 3.9A. x 1
1.6.1 x
Implement Oversized Vehicles (OSV) Phase 1 work, including options for RV buyback
and storage, new recruiting safe parking and enforcement/signage relating to
detached/inoperable vehicles prohibition. x 1
1.6.2 x
Initiate and advance Oversized Vehicles Phase 2 work, including oversized vehicle
permit pilot (e.g., collecting count data, designing permit process & terms, conducting
informal RFI/Q to operate pilot). x 1
2.1.1
Continue to advance the Cubberley Project focusing on anticipated purchase of 7
acres from PAUSD and community polling for potential placement of a measure on
the November 2026 ballot and other funding source(s). x 1
2.1.2
Continue to explore and develop partnership opportunities with community
nonprofit organizations to advance certain elements of the master concept plan
through a combination of city and private investments. x 1
1.5 Housing Incentives, Fees, and Market‐Activation Tools
3.1 Business Development and Vitality
1.6 Unhoused Resident and Oversized Vehicle Housing Response
Cubberley Acquisition and Renovation Funding (CA&RF)‐ 2 Total
2.1 Strategies to Support Cubberley Acquisition and Renovation
Enhance Business Vibrancy (EBV)‐ 5 Total
1.4 State Compliance, Housing Capacity, and Grant Competitiveness
ATTACHMENT A
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2026 DRAFT CITY COUNCIL PRIORITIES AND OBJECTIVES
Priority
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OBJECTIVES (43 Total)
Sorted by:
Council Priority, Group #, estimated completion date, and finally by additional resource needs.Q1 Q2 Q3 Q4
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3.1.1 x
Develop a formal business retention/expansion/attraction program focused on
supporting existing Palo Alto businesses seeking to diversify the local economy,
increase the tax base that pays for essential public services, job creation, support
placemaking and special events, and enhance the Palo Alto brand in innovation and
entrepreneurship globally. x 1
3.1.2 x
Adopt an ordinance expanding retail opportunities and strengthening retail resiliency,
including refining retail and retail‐like definitions and updating the retail preservation
ordinance. X 1
3.2.1 x
Implement the California Avenue near‐term signage plan replacing the El Camino Real
(October 2026) and Oregon Expressway (August 2026) signs—by completing their
procurement and installation. x 1
3.2.2 x Continue design work on new parking structure in Downtown core (Lot D). x 1
3.2.3 x
Secure City Council approval for the California Avenue Outdoor Activation Guidelines.
These guidelines will be finalized through continued stakeholder engagement that
includes a representative mix of business owners and residents and a formal
Architectural Review Board (ARB) review. x 1
4.1.1 x
Develop and balance FY 2027 budget by June 30 prioritizing government efficiency,
ongoing solutions and balancing fiscal impacts of policies and practices including
consultant contracts, downtown parking and general fund subsidies, nonprofit
partnerships and revenue enhancements.x 1
4.1.2 x
Implement a standardized Citywide Consultant Stewardship Framework—covering
the lifecycle from the decision to outsource and scope drafting to contract close‐
out—to develop and manage scope of services and enhanced reporting on use of
professional services.x 1
4.1.3 x
Improve City processes by streamlining approval of revised procurement thresholds
and contract authority.x 1
4.1.4 x
Council support position allocation as a short‐term pilot (6‐12 months) funded from
the Council Contingency fund.x 1
4.2.1 x x
Improve and streamline staff work on homelessness, housing and services for
vulnerable residents. x 1
3.2 District Activation and Access Improvements
Government Efficiency (GE)‐ 9 Total
4.1 Fiscal Stewardship and Operational Efficiency
4.2Process Modernization and Service Delivery
ATTACHMENT A
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2026 DRAFT CITY COUNCIL PRIORITIES AND OBJECTIVES
Priority
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OBJECTIVES (43 Total)
Sorted by:
Council Priority, Group #, estimated completion date, and finally by additional resource needs.Q1 Q2 Q3 Q4
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4.2.2 x
Leverage the Palo Alto 311 staff working group workplan, vendor support and City
Auditor benchmarking advice to improve clarity and timing of constituent response
and satisfaction, and enhance staff efficiencies by aligning report categories with
constituent expectations, and implementing vendor‐proposed 2026 system
upgrades—including integrating AI tools.x 1
4.2.3 x
Modify the municipal code to remove the requirement for planning entitlement
approval (such as architectural review) or compliance with zoning regulations and
procedures for capital improvement or other city‐initiated projects on publicly owned
right of way and land. x 1
4.2.4 x
Streamline delivery of low‐cost, high‐value (aka quick build) traffic safety
improvements including updating the City's Traffic Calming Policy in alignment with
the City's Safety Action Plan, Bicycle/Pedestrian Transportation Plan (BPTP), Safe
Routes to School and California's Daylighting Law (AB413). x 1
4.3.1 x
Relocate City operations in Utilities and the Development Center back to City Hall in
order to reduce rent expense to third party landlords, maximizing revenue to the
General Fund, and consolidating property and facility management within City owned
land.x 1
5.1.1 3,4
Open 429 Bryant Street Community Center. Complete construction and any
necessary partnership agreements to begin La Comida Senior Lunch Program at the
facility by end of July, 2026; plan further work for general community center
operations concurrently. x 1
5.1.2 4
Pursue a natural grass athletic field pilot project to determine the best management
practices to enhance playability and durability. x 1
5.2.1 2
Adopt ordinance updates establishing additional Green Building Standards and Energy
Reach Codes. x 1
5.2.2 2
Complete 2026 Bicycle and Pedestrian Transportation Plan (BPTP) with City Council
adoption of the plan. x 1
5.2.3 2
Advance recommendations for the Regional Water Quality Control Plant Biosolids
Facility Plan. x 1
5.2.4 2
Implement the strategies contained in the 2026‐2027 Sustainability and Climate
Action Plan Work Plan. x 1
Council Values‐ 12 Total
5.1 Vibrant Community
5.2 Climate Leadership and Environmental Stewardship
4.3 Organizational Alignment and Facilities Optimization
ATTACHMENT A
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2026 DRAFT CITY COUNCIL PRIORITIES AND OBJECTIVES
Priority
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OBJECTIVES (43 Total)
Sorted by:
Council Priority, Group #, estimated completion date, and finally by additional resource needs.Q1 Q2 Q3 Q4
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5.2.5 2
Develop and recommend for Council approval a multi‐year grid modernization capital
improvement plan focused on improving reliability and facilitating city‐wide customer
electrification by upgrading sub‐transmission, substation, and distribution
infrastructure. Issue the first tranche of debt financing in 2026.x 1
5.3.1 3,4
Execute MOU with Santa Clara County for assignment of clinician to PD Psychiatric
Emergency Response Team (PERT) in Jan 2026. x 1
5.3.2 2
Advance design of Grade Separation projects at Charleston Road, Meadow Drive and
Churchill Avenue. x 1
5.3.3 4
Update the Safety Element and develop an Evacuation Plan pursuant to SB 99, AB
747, and AB 1409. x 1
5.3.4 3,4
Support Community Mental Health through provision of support for all ages through
community partnerships, programs, and initiatives. x 1
5.3.5 4
Advance Quiet Zones at Palo Alto Avenue, Churchill Avenue, Meadow Drive, and
Charleston Road Rail Crossings. x 1
5.3 Community Well‐Being & Belonging
2026 Council Priorities & Objectives
Q1 Update (January 1- March 31)
ATTACHMENT B
Page 1
5
Priority
15
Focus Area
43
Objective
Executive Summary
Overall Summary
%
On Track 95
Completed 5
Status
To date, of the 43 Council objectives supporting Council priorities, in the first quarter, a total of 2 (5%) have been
completed, 41 (95%) are on track with new Council direction, no objectives are behind schedule, and none are on
hold.
The four Council Priorities are:
Achieve Near-Term Housing Milestones
Cubberley Acquisition and Renovation Funding
Enhance Business Vibrancy
Government Efficiency
Of the 41 objectives, 12 are supported and organized under the City Council's values, listed here as a fifth priority.
ATTACHMENT B
Page 2
Priority 1
Achieve Near-Term Priority Housing Milestones
%#
On Track 100 2
Priority 2
Cubberley Acquisition and Renovation Funding
%#
On Track 100 5
Priority 3
Enhance Business Vibrancy
%#
On Track 100 9
Priority 4
Government Efficiency
%#
On Track 83 10
Completed 17 2
Priority 5
Council Values Supported Objectives
Plan Summary
Status Status
Status Status
Status
ATTACHMENT B
Page 3
Achieve Near-Term Priority Housing Milestones
Owner: Lupita Alamos
Housing Code and Zoning Updates
Owner: Lupita Alamos
Adopt an updated Accessory Dwelling Unit (ADU) ordinance to
comply with State law and implement additional policy
alternatives, including increased allowable square footage and
condominium conversions, consistent with City Council
direction (05.15.23).
Owner: Garrett Sauls
Objective Milestone
Planning and Transportation Commission recommendation
and City Council consideration of draft ordinance by Q3.
Achievements:
Draft report and ordinance have been prepared; ongoing discussions are
planned to ensure prior Council direction is incorporated for Planning and
Transportation Commission discussion and recommendation.
Roadblocks:
The project is competing with other ongoing initiatives, with higher priority
work taking precedence and resulting in a slight delay.
Next Steps:
Review by the Planning and Transportation Commission is anticipated in Q2,
followed by City Council review in Q3.
Develop and adopt Objective Development Standards for the
South of Forest Area Coordinated Area Plan (SOFA), and present
plan amendment options to replace subjective standards with
objective standards for Planning and Transportation
Commission and City Council consideration, consistent with
Housing Element Program 3.7. Explore alignment opportunities
with SB 79 work and Downtown Housing Plan.
Owner: Leslie Velasquez
Objective Milestone
Planning and Transportation Commission recommendation
and City Council consideration of amended SOFA CAP and/or
municipal code amendments by Q4 of 2026.
Achievements:
Staff evaluated the existing design standards and requirements included in
SOFA I and II. Sent out call for solicitations in order to hire consultant as
technical support.
Roadblocks:
None as of Q1.
Next Steps:
In Q2 staff will select a consultant to provide technical support and prepare for a
study session with the PTC; anticipated in early Q3.
Priority 1
Focus Area: 6 Objective: 15
Focus Area 1.1
Objective: 5
Objective 1.1.1
Jan 01, 2026 - Jun 30, 2026 On Track
Objective 1.1.2
Jan 01, 2026 - Dec 31, 2026 On Track
ATTACHMENT B
Page 4
Area Plans and Long-Range Housing Strategy
Owner: Lupita Alamos
Codify the R1/SB 9 interim ordinance by establishing objective
development standards and increasing the maximum floor area
for SB 9 units from 800 to 1,200 square feet, consistent with
Housing Element Program 6.3A, and evaluate implications for
R1 and SB 9 projects within the Cityʼs Individual Review
Program.
Owner: Jennifer Armer
Objective Milestone
Planning and Transportation Commission consideration of draft
ordinance in Q3; Council consideration in Q4.
Achievements:
N/A
Roadblocks:
N/A
Next Steps:
Work on this objective is scheduled to begin in Q2 with a hearing before the
Planning and Transportation Commission in Q3.
Conduct and complete a study of short-term rentals and adopt
housing and neighborhood preservation regulations that
prioritize long-term occupancy, consistent with Housing
Element Programs 4.2D–E (anticipates ordinance adoption by
July, 2027)
Owner: Kelly Cha
Objective Milestone
Present policy options to Policy and Service Committee in Q3.
As applicable present possible ordinance or findings to the
Planning and Transportation Commission and City Council in
Q4.
Achievements:
Initiated data collection process to support the City Council study session
tentatively scheduled for Q3.
Roadblocks:
N/A
Next Steps:
Continue data collection and analysis in alignment with study session and
timeline.
Adopt zoning incentives and development standards that
support innovative housing typologies, including micro-units,
intergenerational housing, housing for aging adults, students,
and lower-income households, consistent with Housing
Element Program 6.5B.
Owner: Vishnu Krishnan
Objective Milestone
Study session with Planning and Transportation Commission in
Q1 and Policy & Services Committee in Q3; recommendations
for Architectural Review Board consideration in Q2; Planning
and Transportation Commission recommendation and City
Council consideration of draft ordinance in Q4.
Achievements:
Staff presented the analysis to the Planning and Transportation Commission on
April 08, 2026. The PTC provided direction on the preferred typology of
alternative housing and the geographic locations that can accommodate them.
Roadblocks:
N/A
Next Steps:
Present the recommendations to the Architectural Review Board for
consideration in Q2. The Planning and Transportation Commission
recommendation and City Council consideration of draft ordinance in
anticipated to occur in Q4.
Objective 1.1.3
Jan 01, 2026 - Dec 31, 2026 On Track
Objective 1.1.4
Jan 01, 2026 - Dec 31, 2026 On Track
Objective 1.1.5
Jan 01, 2026 - Dec 31, 2026 On Track
Focus Area 1.2
Objective: 2
ATTACHMENT B
Page 5
Affordable, Supportive, and Publicly Enabled Housing Delivery
Owner: Lupita Alamos
Select a preferred alternative for the San Antonio Road Area
Plan land use and transportation alternatives based on
community input and City Council direction.
Owner: Robert Cain
Objective Milestone
Stakeholder input for alternatives (PTC, community, and
advisory bodies') in Q1, Council selection of preferred
alternative(s) in Q2, and Council review of policy
recommendations in Q4.
Accomplishments:
Developed multiple land use and transportation alternatives for the plan area.
Executed comprehensive community engagement, including a workshop, online
survey, pop-up event at the Cal Ave Farmers Market, and meetings with various
advisory groups and commissions.
Roadblocks:
The accelerated project timeline is challenging for both staff and consultants.
Diverse stakeholder perspectives require clear Council direction at timely
touchpoints to maintain project momentum and schedule.
Next Steps:
Recommendations will be presented to City Council in Q2 to confirm alignment
on the Area Plan, followed by a return in Q4 with further analysis and a request
to finalize policy direction.
Receive Council direction on optional SB 79 implementation
strategies and, as appropriate, Downtown Housing Plan
scenarios to Council and initiate environmental review.
Owner: Vishnu Krishnan
Objective Milestone
Work with SB 79 and Downtown Housing Plan City Council Ad-
Hoc Committee on next steps in Q1 and Q2; advance SB 79
implementation in 2026 and Downtown Housing Plan based on
direction received from City Council for adoption in 2027.
Achievements:
Staff has engaged with the SB 79 / Downtown Housing Plan Council Ad-Hoc
during Q1 and Q2 to explore various options for SB 79 implementation and
future direction of the Downtown Housing Plan.
Roadblocks:
None at this time.
Next Steps:
A Council discussion will be scheduled in Q2 to deliberate and provide direction
on SB 79 implementation and next steps for the Downtown Housing Plan.
Objective 1.2.1
Jan 01, 2026 - Dec 31, 2026 On Track
Objective 1.2.2
Jan 01, 2026 - Dec 31, 2026 On Track
Focus Area 1.3
Objective: 2
ATTACHMENT B
Page 6
State Compliance, Housing Capacity, and Grant Competitiveness
Owner: Lupita Alamos
Partner with Santa Clara County Housing Authority to achieve
construction timeline milestones for the Palo Alto Homekey
project (which will provide transitional housing and services for
unhoused residents).
Owner: Melissa McDonough
Objective Milestone
Formal opening of the Palo Alto Homekey facility at 1237 San
Antonio Rd in Q2.
Achievements:
Key construction milestones have been achieved, including the completion of
coordination with PG&E for pole removal and AT&T for phone line installation
and review of temporary occupancy permit. Landscaping is finalized, and
inspections for elevators and rooftop photovoltaic systems are scheduled.
Roadblocks:
Testing of the waste and vent system, initiated due to concerns from another
modular site, is underway. Since this test is generally conducted when walls are
open, locating the leak is more complex at this stage. The construction team
began smoke tests using scented smoke to identify any leaks within the system.
Next Steps:
Once construction activities are completed, there will need to be installation of
furniture, fixtures, and equipment. A community celebration and open house is
scheduled for May.
Issue Requests for Information or Requests for Proposals
(RFI/P) to develop approximately 218 affordable or workforce
housing units on City-owned surface parking lots. (Housing
Element Program 1.4A).
Owner: Julia Knight
Objective Milestone
Review draft RFI/P with Policy & Services Committee by Q3 2026
to issue the solicitation process by year end.
Achievements:
Project initiation anticipated for Q2.
Roadblocks:
N/A.
Next Steps:
Evaluate RFI/P approaches and present options to Policy and Service
Committee.
Receive a Prohousing Designation from the California
Department of Housing and Community Development in order
to enhance the City's competitive advantage for qualifying
grants.
Owner: Julia Knight
Objective Milestone
Submit an application to the state department of Housing and
Community Development in Q2; receive HCD approval in Q3.
Achievements:
Staff completed a draft application this winter and received technical assistance
from HCD. The application is currently being updated based on HCD feedback.
Roadblocks:
There is no established timeline for HCD to review the pro-housing application,
which may impact overall timing.
Next Steps:
Upon completion, staff will post the draft application for 30 days, hold at least
one public hearing, seek City Council adoption of a formal resolution, and
submit the application to HCD in late Q2.
Objective 1.3.1
Jan 01, 2026 - Jun 30, 2026 On Track
Objective 1.3.2
Jan 01, 2026 - Dec 31, 2026 On Track
Focus Area 1.4
Objective: 2
Objective 1.4.1
Jan 01, 2026 - Jun 30, 2026 On Track
ATTACHMENT B
Page 7
Housing Incentives, Fees, and Market-Activation Tools
Owner: Lupita Alamos
Identify and designate additional Housing Element site
capacity to maintain RHNA compliance and buffer by evaluating
new opportunity sites to address anticipated capacity shortfalls
in 2026, including impacts from development on faith-based
sites and downtown parking lots.
Owner: Coleman Frick
Objective Milestone
Select technical analysis consultant, Q1; City Council resolution
allowing site inventory changes, Q2; identify replacement sites
for to meet RHNA requirements, Q3/4; evaluate downtown
parking lot and faith-based replacement sites, if necessary, Q4.
Achievements: Staff initiated identification and evaluation of new housing
element opportunity sites. Consultant selected in Q1 to provide technical
analysis of site suitability for housing development sites. Suitable sites will be
considered by staff to meet Regional Housing Need Assessment (RHNA)
requirements .
Roadblocks: N/A.
Next Steps: In April 2026 staff will provide the Council with a resolution
authorizing the Planning and Development Services Director to make
modifications to the Housing Element site inventory to meet state requirements.
If approved, staff will continue to analyze potential housing opportunities and
update the sites inventory.
Update and adopt development impact fees for public safety,
government facilities, housing, transportation, parks, and
community services, including completion of nexus and
feasibility studies and establishment of fee waivers for low-
income inclusionary units. (Housing Element Programs 2.1B;
3.1B & C).
Owner: Julia Knight
Objective Milestone
Present development scenarios and growth assumptions to
Policy and Services for feedback by Q2. Adopt Parks, Library &
Community Facility Fee Updates by Q3. Adopt additional fee
updates by Q1 2027.
Achievements: Staff kicked-off interdepartmental working group efforts in
January and presented a project update to Policy and Services on 4/14/26.
Roadblocks: N/A
Next Steps: Receive and review facilities needs assessments from consultant
team and present nexus and feasibility study findings to Policy and Services in
Q3.
Evaluate opportunities that make multi-family housing an
attractive alternative to commercial office development,
consistent with Housing Element Program 3.9A.
Owner: Robert Cain
Objective Milestone
Feedback from Policy & Services Committee in Q1 and Q3.
Recommend ordinance amendments to City Council in Q4.
Achievements:
Presented policy options to Policy & Services Committee and received direction.
Roadblocks:
NA
Next Steps:
Further explore policy direction provided by Policy & Services Committee,
return to the Committee in Q3 for final recommendation before presenting
ordinance to City Council in Q4.
Objective 1.4.2
Jan 01, 2026 - Sep 30, 2026 On Track
Focus Area 1.5
Objective: 2
Objective 1.5.1
Jan 01, 2026 - Dec 31, 2026 On Track
Objective 1.5.2
Jan 01, 2026 - Jun 30, 2026 On Track
ATTACHMENT B
Page 8
Unhoused Resident and Oversized Vehicle Housing Response
Owner: Lupita Alamos
Cubberley Acquisition and Renovation Funding
Owner: Lupita Alamos
Strategies to Support Cubberley Acquisition and Renovation
Owner: Lupita Alamos
Implement Oversized Vehicles (OSV) Phase 1 work, including
options for RV buyback and storage, new recruiting safe parking
and enforcement/signage relating to detached/inoperable
vehicles prohibition.
Owner: Melissa McDonough
Objective Milestone
In coordination with the OSV Ad hoc, seek Council direction on
preferred option(s) on RV buyback and storage in Q2.
Implement signage and enforce detached/inoperable vehicles
prohibition in Q2. Work with OSV Ad Hoc on recruiting new safe
parking and bring
Achievements:
Phase 1 street sweeping and cleaning is scheduled for completion by the end of
April. Signage installation and enforcement of detached/inoperable vehicle
prohibitions are in progress. Initial research on RV buyback and storage options
has been conducted.
Roadblocks:
No roadblocks identified at this time.
Next Steps:
The Oversized Vehicle (OSV) Ad Hoc committee will review the findings from the
RV buyback and storage research. The Ad Hoc committee is expected to report
back to Council on Phase 1 progress in Q2.
Initiate and advance Oversized Vehicles Phase 2 work, including
oversized vehicle permit pilot (e.g., collecting count data,
designing permit process & terms, conducting informal RFI/Q to
operate pilot).
Owner: Melissa McDonough
Objective Milestone
Develop OSV permit pilot, including enhanced services and
bring to Council for consideration by Q3. (related to 2025
Objective 3.3.4).
Achievements:
February 23, 2026 Council study session conducted to review OSV Ad Hoc
progress and gather feedback on proposed permit pilot concepts.
Roadblocks:
No current roadblocks identified.
Next Steps:
Further development of pilot in collaboration with the OSV Ad Hoc, with the
intent to present a recommended course of action to Council in Q2.
Focus Area 1.6
Objective: 2
Objective 1.6.1
Jan 01, 2026 - Sep 30, 2026 On Track
Objective 1.6.2
Jan 01, 2026 - Dec 31, 2026 On Track
Priority 2
Focus Area: 1 Objective: 2
Focus Area 2.1
Objective: 2
ATTACHMENT B
Page 9
Enhance Business Vibrancy
Owner: Lupita Alamos
Business Development and Business Vitality
Owner: Lupita Alamos
Continue to advance the Cubberley Project focusing on
anticipated purchase of 7 acres from PAUSD and community
polling for potential placement of a measure on the November
2026 ballot and other funding source(s).
Owner: Kristen O'Kane
Objective Milestone
Finalize a plan to purchase 7 acres from PAUSD by end of Q2.
Achievements:
Two community polls were conducted in Q1 to inform voter support of a
potential ballot measure to fund the project, the Draft Cubberley Conceptual
Master Plan and Mitigated Negative Declaration were released for public
comment and included presentations to the Parks and Recreation Commission,
Planning and Transportation Commission, and Architectural Review Board.
Partnerships with community-based organizations were announced.
Roadblocks:
The project continues on a condensed timeline in order to meet specific
deadlines for potential placement of a ballot measure in November 2026.
Next Steps:
Prepare a ballot measure for approval. Additional next steps will be determined
at the May 18th City Council meeting.
Continue to explore and develop partnership opportunities
with community nonprofit organizations to advance certain
elements of the master concept plan through a combination of
city and private investments.
Owner: Kristen O'Kane
Objective Milestone
Continue to explore partnerships and funding opportunities.
Achievements: Partnerships with the Friends of the Recreation Wellness Center,
TheatreWorks, Avenidas, Maker Nexus, and Palo Alto Community Child Care
have been announced. Staff and the Cubberley Ad Hoc continue to explore and
develop these partnerships as the project advances.
Roadblocks: The project continues on a condensed schedule in order to meet
certain deadlines.
Next Steps: Staff will bring Letters of Intent to Council for approval at a date to
be determined.
Objective 2.1.1
Jan 01, 2026 - Dec 31, 2026 On Track
Objective 2.1.2
Jan 01, 2026 - Dec 31, 2026 On Track
Priority 3
Focus Area: 2 Objective: 5
Focus Area 3.1
Objective: 2
ATTACHMENT B
Page 10
District Activation and Access Improvements
Owner: Lupita Alamos
Develop a formal business retention/expansion/attraction
program focused on supporting existing Palo Alto businesses
seeking to diversify the local economy, increase the tax base
that pays for essential public services, job creation, support
placemaking and special events, and enhance the Palo Alto
brand in innovation and entrepreneurship globally.
Owner: Alex Andrade
Objective Milestone
With the Economic Development Ad Hoc Committee, review
and solidify for Council approval a Business Retention,
Expansion, and Attraction (BRE/A) Strategy with various
implementation actions; an initial draft is attached to this staff
report in Q2.
Achievements:
The Business Retention, Expansion, and Attraction (BRE/A) strategy workplan
has been drafted, and several initiatives are already underway to support the
Councilʼs priority of enhancing business vibrancy.
Roadblocks:
None.
Next Steps:
Scheduled for Economic Development Committee review on May 20, 2026 for
City Council consideration in June 2026.
Adopt an ordinance expanding retail opportunities and
strengthening retail resiliency, including refining retail and
retail-like definitions and updating the retail preservation
ordinance.
Owner: Jennifer Armer
Objective Milestone
PTC review and recommendation in Q1; City Council review and
action in Q2. Continued engagement with stakeholders prior to
implementation.
Achievements:
Retail Committee review and recommendations on January 22, 2026. Planning
and Transportation Commission consideration and recommendation on a draft
ordinance on March 25, 2026.
Roadblocks:
None
Next Steps:
Scheduled for Council consideration on May 18, 2026.
Implement the California Avenue near-term signage plan
replacing the El Camino Real (October 2026) and Oregon
Expressway (August 2026) signs—by completing their
procurement and installation.
Owner: Holly Boyd
Objective Milestone
By Q3 Oregon Expressway sign will be installed. By Q4 the El
Camino Real sign will be installed.
Achievements:
Staff issued an Invitation for Bids in March and received one responsive bid. The
contract will be executed in early May and fabrication of signs will begin.
Roadblocks:
None reported.
Next Steps:
None reported.
Objective 3.1.1
Jan 01, 2026 - Jun 30, 2026 On Track
Objective 3.1.2
Jan 01, 2026 - Jun 30, 2026 On Track
Focus Area 3.2
Objective: 3
Objective 3.2.1
Jan 01, 2026 - Dec 31, 2026 On Track
ATTACHMENT B
Page 11
Government Efficiency
Owner: Lupita Alamos
Fiscal Stewardship and Operational Efficiency
Owner: Lupita Alamos
Continue design work on new parking structure in Downtown
core (Lot D).
Owner: Holly Boyd
Objective Milestone
Complete entitlement process and design development phase
by the end of 2026.
Achievements:
Staff conducted a study session with ARB in December 2025, submitted for
formal ARB review in March, and anticipates going to ARB in May 2026.
Roadblocks:
None reported.
Next Steps:
Upon receiving ARB approval, staff will present the planning entitlements and
EIR addendum to Council for approval.
Secure City Council approval for the California Avenue Outdoor
Activation Guidelines. These guidelines will be finalized through
continued stakeholder engagement that includes a
representative mix of business owners and residents and a
formal Architectural Review Board (ARB) review.
Owner: Bruce Fukuji
Objective Milestone
Q1 Stakeholder engagement, Q2 ARB and Council review and
consideration.
Achievements:
Completed preparation of Outdoor Activation Standards and Pre-Approved
Parklet Plan set. Conducted ongoing outreach to merchants and community
members at the Sunday Farmers' Market and up-coming Earth Day event.
Completed ARB ad hoc committee engagement on outdoor dining and parklet
design, comprised of meeting two times a month over the last 7 months. ARB 5-
0 vote to approve recommendation for City Council adoption of Outdoor
Activation Standards, permit requirements and Pre-Approved Parklet Plans with
Standardized Parklet Designs. ARB provided feedback on Pedestrian Priority
Public Space Concept where bikes are allowed.
Roadblocks:
None
Next Steps:
The following events and meetings are planned for Q2:
• April 19 - Earth Day Festival 2026
• April 19 - Evergreen Park Neighborhood Association meeting
• April 21 - Cal Ave merchants meeting
• May 20 - Economic Development Ad Hoc Committee recommendations to City
Council
• June 8 - City Council consideration
Objective 3.2.2
Jan 01, 2026 - Dec 31, 2026 On Track
Objective 3.2.3
Jan 01, 2026 - Jun 30, 2026 On Track
Priority 4
Focus Area: 3 Objective: 9
Focus Area 4.1
Objective: 4
ATTACHMENT B
Page 12
Develop and balance FY 2027 budget by June 30 prioritizing
government efficiency, ongoing solutions and balancing fiscal
impacts of policies and practices including consultant
contracts, downtown parking and general fund subsidies,
nonprofit partnerships and revenue enhancements.
Owner: Lauren Lai
Objective Milestone
Q1- Council approval of Long-Range Financial Forecast and FY
2026 Mid-Year. Q2- Develop fee updates for Finance Committee
review and Council recommendation. Year-end review of open
purchase order balances and associated contracts. Present
Nonprofit Partnership Workplan FY 27 Phase I
recommendations to Finance Committee and Council. Present
FY2027 Budget for Council adoption.
Achievements:
On January 20, 2026, the City Council approved the Long Range Financial
Forecast that included the base budget guidelines to address a projected FY27
deficit, staff recommended a multi-year comprehensive budget balancing
strategies and made permanent the FY26 budget reductions. The strategies
included revenue enhancement, expenditure reduction, CIP reduction, one-time
funding, and Section 115 trust (for pension cost and liability). With greater effort
on government efficiencies, these strategies yield better outcomes, minimizing
community impacts.
On February 23, 2026 the Council approved the FY 2026 Mid-Year Budget Review;
and Approve 1) Budget Amendments in Various Funds, and 2) a $10.0 Million
Additional Discretionary Payment (ADP) from the PARS Pension Trust. The
Council also consolidate the remaining $6.0 million in the Uncertainty Reserve
with the Budget Stabilization Reserve (BSR) to streamline reserve
administration, closing the Uncertainty Reserve.
Roadblocks:
Continued economic and Federal government uncertainty could impact forecast
assumptions.
Next Steps:
Continue to broadly monitor fiscal drivers in the development of revenue
enhancements and a balanced budget. Work with departments and key
stakeholders to develop a FY 2027 balanced budget.
Implement a standardized Citywide Consultant Stewardship
Framework—covering the lifecycle from the decision to
outsource and scope drafting to contract close-out—to develop
and manage scope of services and enhanced reporting on use
of professional services.
Owner: Meghan Horrigan-Taylor
Objective Milestone
By Q3, implement a standardized and citywide Consultant
Management resource and framework to advance efficiencies
and best practices from lifecycle of City/consultant interactions
such as decision to outsource, scope of services, community
engagement, performance tracking and contract closeout.
Resources will enhance training, reporting and overall use of
professional services citywide.
Achievements:
A study session was conducted with the City Council on October 22, 2025, to
review and provide feedback on the proposed process and planned work for
developing a citywide consultant management resource. Staff engagement to
date has included defining the consultant management lifecycle, implementing
practice improvements, and identifying skill and training gaps. As part of the
budget process, the City Manager and Administrative Services Department (ASD)
led a departmental audit of contract services to identify opportunities for in-
house staff support.
Roadblocks:
No roadblocks have been identified at this time.
Next Steps:
Completion of the Consultant Management resource guide, including the
development of citywide training and supporting tools.
Objective 4.1.1
Jan 01, 2026 - Jun 30, 2026 On Track
Objective 4.1.2
Jan 01, 2026 - Sep 30, 2026 On Track
ATTACHMENT B
Page 13
Process Modernization and Service Delivery
Owner: Lupita Alamos
Improve City processes by streamlining approval of revised
procurement thresholds and contract authority.
Owner: Lauren Lai
Objective Milestone
Q1- Analyze improvements to the Municipal Code on policy and
procedures based upon the Baker Tilly report. Hold focus group
discussions on proposed revisions. Q2- Develop revisions to the
Muni Code policy and procedures for Council approval. Q3.
Develop new processes and systems to implement and manage
the new purchasing thresholds and contract authority.
Achievements:
In March the Administrative Services Department held focus group meetings
with City departments and the executive team to review purchasing thresholds,
which includes P-cards (City issued credit cards) and advise on improvements to
the process.
Roadblocks:
Staff has begun to identify policy and system updates however, updating the
systems and processes are time consuming.
Next Steps:
Staff is on track to present Municipal Code updates to Council in Q2.
Hire a Council half-time limited term support position
allocation as a short-term pilot (6 to 12 months) funded from
the Council Contingency fund.
Owner: Mahea Ah Yun
Objective Milestone
By Q2, hire a part-time limited term position, non-benefited, to
assist the Council such as constituent communication,
scheduling and calendar management and other efficiencies.
Achievements:
The position recruitment closed on April 29, 2026 and interviews are tentatively
scheduled for May.
Roadblocks:
Hiring success may be a challenge due to the limited term and non-benefit
nature of the position.
Next Steps:
Interviews will conclude in May and an offer will be made to the top candidate,
for a tentative start in June 2026.
Improve and streamline staff work on homelessness, housing
and services for vulnerable residents.
Owner: Melissa McDonough
Objective Milestone
Centralize in City Manager's Office by Q1, Identify and
implement ways to improve processes and reporting (e.g.,
consolidating contracts, standardizing reporting, HSRAP) by Q3
Achievements:
The Office of Human Services now reports to the Assistant to the City Manager
for Housing and Homelessness within the City Managerʼs Office. The Human
Services team has collaborated closely with other City Managerʼs Office staff on
the Nonprofit Partnership Plan, with a particular focus on the Human Services
Resource Allocation Process (HSRAP) and Emerging Needs grants.
Roadblocks:
No current roadblocks identified.
Next Steps:
Review all HSRAP contracts and associated reporting.
Objective 4.1.3
Jan 01, 2026 - Sep 30, 2026 On Track
Objective 4.1.4
Jan 01, 2026 - Jun 30, 2026 On Track
Focus Area 4.2
Objective: 4
Objective 4.2.1
Jan 01, 2026 - Sep 30, 2026 On Track
ATTACHMENT B
Page 14
Organizational Alignment and Facilities Optimization
Owner: Lupita Alamos
Leverage the Palo Alto 311 staff working group workplan,
vendor support and City Auditor benchmarking advice to
improve clarity and timing of constituent response and
satisfaction, and enhance staff efficiencies by aligning report
categories with constituent expectations, and implementing
vendor-proposed 2026 system upgrades—including integrating
AI tools.
Owner: Meghan Horrigan-Taylor
Objective Milestone
By Q4 Implement public facing changes to PaloAlto311 to
enhance constituent response and establish citywide response
standards.
Achievements:
Enhancements and updates to PaloAlto311 have been implemented, following
the establishment of a cross-department working group in fall 2025 supporting
constituent response and citywide response. Old requests prior to December
2024 have been closed, new citywide standards increasing constituent follow-
up established, and streamlined report types and categories to align community
expectations of service requests available and began internal staff user training.
Roadblocks:
Existing platform is old, and staff are exploring options balancing staffing and
budget limitations.
Next steps:
Continue cross-department collaboration, monthly tracking and reporting to
review and elevate complex issues, monthly staff user trainings; initiate City
Auditor benchmarking; and facilitate existing platform upgrades planned this
calendar year including new AI features.
Modify the municipal code to remove the requirement for
planning entitlement approval (such as architectural review) or
compliance with zoning regulations and procedures for capital
improvement or other city-initiated projects on publicly owned
right of way and land.
Owner: Jonathan Lait
Objective Milestone
Present an ordinance to the Planning and Transportation
Commission in Q3; City Council review in Q4.
Achievements:
None.
Roadblocks:
None.
Next Steps:
Project initiation in Q2; Planning and Transportation Commission review and
City Council action in Q3.
Streamline delivery of low-cost, high-value (aka quick build)
traffic safety improvements including updating the City's Traffic
Calming Policy in alignment with the City's Safety Action Plan,
Bicycle/Pedestrian Transportation Plan (BPTP), Safe Routes to
School and California's Daylighting Law (AB413).
Owner: Sylvia Star-Lack
Objective Milestone
Council review of Draft Update to Traffic Calming Policy, and
curb painting for corner daylighting at 25 intersections along
school routes in Q4.
Achievements:
Corner daylighting has been incorporated into City repaving and roadway
projects. Recruitment for an Associate Engineer to lead the initiative has
commenced, and a junior staff member is receiving AutoCAD training in
preparation for the program update.
Roadblocks:
No current roadblocks identified as of Q1.
Next Steps:
Proceed with hiring the Associate Engineer and initiate research into best
practice programs to inform the update of the existing Traffic Calming program.
Work on these initiatives is in progress.
Objective 4.2.2
Jan 01, 2026 - Dec 31, 2026 On Track
Objective 4.2.3
Jan 01, 2026 - Dec 31, 2026 On Track
Objective 4.2.4
Jan 01, 2026 - Dec 31, 2026 On Track
Focus Area 4.3
Objective: 1
ATTACHMENT B
Page 15
Council Values Supported Objectives
Owner: Lupita Alamos
Vibrant Community
Owner: Lupita Alamos
Relocate City operations in Utilities and the Development
Center back to City Hall in order to reduce rent expense to third
party landlords, maximizing revenue to the General Fund, and
consolidating property and facility management within City
owned land.
Owner: Brad Eggleston
Objective Milestone
Please add milestones
Achievements:
The project was identified as a priority in early 2026. Initial steps included
determining staff from the Elwell Court and Development Center spaces that
will move to the Civic Center building. Existing office spaces in the Police
Building were also inventoried. Public Works and Planning and Development
Services staff began discussions about the project scope.
Roadblocks:
No roadblocks have been identified at this time.
Next Steps:
A new capital improvement program has been proposed for the FY 2027 Capital
Budget to provide funding for the project. Staff and architectural consultant will
work to allocate workgroups to available spaces and plan for completing
incremental improvements to prepare spaces for the staff moves.
Open 429 Bryant Street Community Center. Complete
construction and any necessary partnership agreements to
begin La Comida Senior Lunch Program at the facility by end of
June, 2026; plan further work for general community center
operations concurrently.
Owner: Kristen O'Kane
Objective Milestone
By Q2 finalize construction and permitting needed to operate
the Bryant Street Community Center at full occupancy. Evaluate
options for future improvements.
Achievements:
On March 25, 2026, the Bryant Street Community Center received final
inspection approval for its construction work. The downstairs Sycamore Room
will be occupied by La Comida to host a daily senior lunch program from 10AM-
2PM starting May 1. The Teen Space has been cleared for full occupancy, is now
fully furnished, and has expanded programming underway. The Bryant Street
Community Center will also be available for community classes and rental
space.
Roadblocks:
No roadblocks have been identified.
Next Steps:
A grand opening is tentatively scheduled for June 3, 2026.
Objective 4.3.1
Jan 01, 2026 - Dec 31, 2026 On Track
Priority 5
Focus Area: 3 Objective: 12
Focus Area 5.1
Objective: 2
Objective 5.1.1
Jan 01, 2026 - Jun 30, 2026 Completed
ATTACHMENT B
Page 16
Climate Leadership and Environmental Stewardship
Owner: Lupita Alamos
Pursue a natural grass athletic field pilot project to determine
the best management practices to enhance playability and
durability.
Owner: Ben Heistein
Objective Milestone
Q1 work with the Parks and Recreation Commission (PRC) to
develop a workplan for the Turf Pilot. Q2 seek Council approval
of work plan and funding. Q3 Conduct enhanced maintenance
pilot and feasibility study at two locations. Q4 Conduct
stakeholder engage
Achievements:
Q1 Achievements include:
In collaboration with the PRC, development of a workplan for the Pilot
that aligns with Council intent
Inclusion of the Pilot as a proposed FY27 PRC workplan priority that
mirrors and implements the Council Priorities & Objective 5.1.2
Formation of a PRC Natural Grass Pilot Ad-Hoc Group and holding an
Ad-Hoc kickoff meeting in February
Scoping of required Agronomist services
Inclusion of the Pilot in the FY27 Proposed CIP Budget as a project
entitled "High-Performance Natural Grass Fields" to secure funding for
the project.
Roadblocks:
Limited funding available for the pilot in context of City Budget deficit,
limits the overall scope, so the Pilot workplan is phased. Future year
phases are contingent on securing external funding
Condensed Timeline to complete Pilot to inform upcoming FY28
Cubberly Synthetic Turf Replacement Capital decisions is a very high
level effort and may be challenging.
Next Steps:
For Q2, next steps include:
Responding to Council's 4/6 request for additional policy development
in the PRC Grass Pilot Work Plan by incorporating an additional task in
the PRC workplan
Secure Council approval of Pilot workplan through the adoption of the
FY27 PRC Workplan
Secure Council approval of funding through the FY27 City budget
process
Secure Agronomist services for the Enhanced Maintenance & Operations
portion of the Pilot
Collect stakeholder feedback on Conceptual Design portion of pilot to
inform task scoping
Objective 5.1.2
Jan 01, 2026 - Dec 31, 2026 On Track
Focus Area 5.2
Objective: 5
ATTACHMENT B
Page 17
Adopt ordinance updates establishing additional Green
Building Standards and Energy Reach Codes.
Owner: Julia Knight
Objective Milestone
City Council consideration of ordinance for adoption by June
2026.
Achievements:
Staff continues to monitor the policy landscape to understand strategic
opportunities to adopt new Green Building Standards.
Roadblocks:
The statewide working group has not yet produced the materials necessary to
implement this priority objective; this may potentially delay project
advancement.
Next Steps:
Continue to monitor and initiate local amendments once the statewide working
group has completed the requisite analyses.
Complete 2026 Bicycle and Pedestrian Transportation Plan
(BPTP) with City Council adoption of the plan.
Owner: Ozzy Arce
Objective Milestone
Council review of 2026 Bicycle and Pedestrian Transportation
Plan (BPTP) Final Report
Achievements:
Work in progress.
Roadblocks:
None as of Q1.
Next Steps:
Submit the Final 2026 BPTP to PABAC for endorsement on May 7, 2026, followed
by presenting the Final Plan to the City Council for adoption on June 1, 2026.
Advance recommendations for the Regional Water Quality
Control Plant Biosolids Facility Plan.
Owner: Karin North
Objective Milestone
Conduct community engagement, refine and review
recommendations with Council Committee in 2026, and further
develop implementation strategies in preparation for Council
acceptance of the Biosolids Facility Plan in 2027.
Achievements:
Staff conducted a Public Meeting on February 24, 2026, to present and discuss
the Regional Water Quality Control Plant's Biosolids Facility Plan recommended
alternatives. A separate Measure E wetland/wildlife corridor feasibility
assessment was initiated prior to finalizing recommendations regarding
potential Measure E site rededication to parkland. Additionally, staff advanced
the development of implementation strategies for the recommended
alternatives as part of the draft Biosolids Facility Plan report.
Roadblocks:
No roadblocks identified as of Q1.
Next Steps:
Staff will finalize draft recommendations for Biosolids Facility Plan and prepare
for the Parks and Recreation Commission meeting in mid-2026. Feedback will be
incorporated, and recommendations will subsequently be presented to the
Climate Action & Sustainability Ad Hoc Committee in Q3 2026 and to Council for
review later in 2026.
Objective 5.2.1
Jan 01, 2026 - Jun 30, 2026 On Track
Objective 5.2.2
Jan 01, 2026 - Jun 30, 2026 On Track
Objective 5.2.3
Jan 01, 2026 - Dec 31, 2026 On Track
ATTACHMENT B
Page 18
Implement the strategies contained in the 2026-2027
Sustainability and Climate Action Plan Work Plan.
Owner: Jonathan Abendschein
Objective Milestone
Complete progress on strategies implementation in substantial
alignment with the Target Completion Dates contained in the
Work Plan.
Achievements: The City Council adopted the 2026-2027 S/CAP Work Plan on
March 2, 2026.
Building and Vehicle Electrification: Staff is already working on design and
launch of various climate programs and pilots. The "full service" component of
the Advanced Home Electrification Pilot Program has been launched, providing
fixed price, direct installation services for homeowners for space and water
heating (Work Item CA1). Commercial and multi-family programs and pilots are
being designed, with goals to launch in Q2 and Q3 2027 (CA4, CA6, CA8, CA11,
CA12) . Financing programs are being designed for launch, with the timeline still
under development (CA2, CA5, CA9). The first discussions about strategies and
funding for community-wide electrification, including potential regulatory
measures, are starting at the April 17 City Council Climate Action and
Sustainability Committee meeting (CA13, CA14). Carbon Neutrality discussions
are planned for Q3 2027 (CA15). The City released an RFP for City facility
electrification in March 2026 (CA26) and City fleet electrification is ongoing
(CA27).
Mobility: Four bicycle and pedestrian infrastructure projects are in progress
(CA21). Staff is seeking Council feedback on the Micromobility Feasibility Study
Q2 2026 (CA22), and continues to implement the housing element (CA24) and
coordinate traffic signal improvements with various transit providers (CA23).
Sustainability: Water efficiency and conservation measures are being
implemented and adjusted as needed (S1), with water distribution system
adaption measures on track to be completed this year (S3). Sea level rise
planning is proceeding (S4-S5), with construction of the horizontal levee
underway and on schedule to be completed this year (S6). Implementation of
the Foothills Fire Management Plan (S8), tree canopy coverage (S9), and
reduction of pesticide use is on-going (S10). The City is developing an
EPA‑funded green stormwater infrastructure project for Juana Briones Park
(S11). Zero waste efforts are continuing, with ongoing public education and
outreach initiatives (S14-S16).
Communications: The Cityʼs overarching sustainability and climate action
communications strategies seek to build community awareness around City
goals and progress. Staff presented a status update on Work Plan items C1, C2,
and C3 at the April 17, 2026 Climate Action and Sustainability Committee
meeting and intends to provide quarterly updates.
Roadblocks: Promotions in 2025 related to retirements among Utilities
management led to vacancies among Climate program staff, particularly in the
multifamily and single-family space, which may slow program launches as these
vacancies are filled.
Next Steps: Staff will continue to implement the 2026-2027 S/CAP Work Plan.
Develop and recommend for Council approval a multi-year grid
modernization capital improvement plan focused on improving
reliability and facilitating city-wide customer electrification by
upgrading sub-transmission, substation, and distribution
infrastructure.
Owner: Terry Crowley
Objective Milestone
Issue the first tranche of debt financing by end of calendar year
2026
Achievements:
Staff continue to move the proposed capital improvement program for Grid-
Mod and other Electric CIPs through the internal approval process.
Roadblocks:
None
Next Steps:
Support proposed CIP through the formal budget approval process, including
final approval by the City Council.
Objective 5.2.4
Jan 01, 2026 - Dec 31, 2026 On Track
Objective 5.2.5
Jan 01, 2026 - Jun 30, 2026 On Track
ATTACHMENT B
Page 19
Community Well-Being & Belonging
Owner: Lupita Alamos
Execute MOU with Santa Clara County for assignment of
clinician to PD Psychiatric Emergency Response Team (PERT) in
Jan 2026.
Owner: James Reifschneider
Objective Milestone
MOU drafted and circulated for signatures by Q1.
Achievements:
MOU approved by City Council and Santa Clara County; clinician has been on-
boarded.
Roadblocks:
Securing a clinician from the county was time-consuming but, once assigned,
on-boarding was seamless.
Next Steps:
Objective has been completed.
Advance design of Grade Separation projects at Charleston
Road, Meadow Drive and Churchill Avenue.
Owner: Ripon Bhatia
Objective Milestone
Complete 15% design and select Locally Preferred Alternative
for 35% design at each crossing.
Achievements:
On December 15, 2025 City Council has selected the preferred alternatives for
the crossings at Churchill Avenue, Meadow Drive, and Charleston Road, and
directed staff to further evaluate the hybrid options (earthen berm vs. podium)
for Meadow Drive. On March 10, 2026, the Rail Committee reviewed the
structural and design considerations for both the earthen berm (retaining wall)
and long-bridge (podium) options associated with the Meadow Drive hybrid
alternative.
Roadblocks:
Next Steps: Staff is currently advancing the 15% design plans, which are
anticipated to be presented to the Rail Committee and City Council for review in
Fall 2026.
Focus Area 5.3
Objective: 5
Objective 5.3.1
Jan 01, 2026 - Mar 31, 2026 Completed
Objective 5.3.2
Jan 01, 2026 - Dec 31, 2026 On Track
ATTACHMENT B
Page 20
Update the Safety Element and develop an Evacuation Plan
pursuant to SB 99, AB 747, and AB 1409.
Owner: Nathaniel Rainey
Objective Milestone
Initiate evacuation plan, Q1; present draft Safety Element
amendments to PTC and City Council consideration with final
submittal to state for review in Q3; Anticipated evacuation plan
completion, Q4.
Achievements:
OES initiated a task order with Tetra Tech to complete the Evacuation Plan. An
internal staff planning team has been established to assist with the
development of the Evacuation Plan. A kick-off meeting was held on March 23,
2026, and the team has accomplished Task 1 of the 7 tasks outlined in the scope
of work. Staff is working with Cal Fire to complete the assessment of the Safety
Element for Board of Forestryʼs review.
Roadblocks:
None.
Next Steps:
Proceed in accordance with our planning roadmap for the evacuation plan;
anticipated completion Q4. Upon receiving a conditional approval from the
Board of Forestry, staff will present the Safety Element update to the Planning
and Transportation Commission for recommendation in Q3. The Safety Element
is expected to be reviewed and adopted by the City Council in Q4.
Support Community Mental Health through provision of
support for all ages through community partnerships,
programs, and initiatives.
Owner: Kristen O'Kane
Objective Milestone
Continue work with the Jed Foundation engagement to
support youth mental health and suicide prevention efforts.
Achievements:
Work with the Jed Foundation continues along with Project Safety Net and
community partners, including holding a series of teen focus groups,
community workshops, a community healing session, and trainings.
Roadblocks:
None identified.
Next Steps:
Continue to advance the tasks identified in the Jed contract and support the
community.
Objective 5.3.3
Jan 01, 2026 - Dec 31, 2026 On Track
Objective 5.3.4
Jan 01, 2026 - Dec 31, 2026 On Track
ATTACHMENT B
Page 21
Advance Quiet Zones at Palo Alto Avenue, Churchill Avenue,
Meadow Drive, and Charleston Road Rail Crossings.
Owner: Shahla Yazdy
Objective Milestone
Council approval of Notice of Establishment and Quiet Zone
implementation at Palo Alto Avenue; and identification of
funding and procurement of professional services for design of
required improvements to establish Quiet Zones at Churchill,
Meadow and Charleston.
Achievements: For Palo Alto Avenue crossing, the approved improvements
required for Quiet Zone implementation were completed in January. Following
construction, a post-installation review was conducted with FRA, CPUC, Caltrain,
and City staff. For Churchill Avenue, Meadow Drive, and Charleston Road
crossing. The City Council approved the conceptual plans requiring four
quadrant gate systems to implement quiet zone at these crossings in November
2025.
Roadblocks: For Palo Alto Avenue crossing, during the post installation review,
FRA identified additional improvements including extension to the median
island and signage for implementation. For other crossing, the availability of
funding and participation of other agencies will be the key to success.
Next Steps: For Palo Alto Avenue, the additional improvements are now being
coordinated and are expected to be completed by end of May. A follow-up
review will then be conducted prior to seeking Rail Committee consideration
and City Council authorization to submit the Notice of Implementation. For
other crossings, Staff is working to procure consultants for the design of
required improvements and to secure funding through the upcoming budget
process. More recently, during Finance Committee review of the budget, the
funding for establishing Quiet Zone including at Churchill Avenue, Meadow
Drive, and Charleston Road was now expedited to be scheduled in FY 2027 for
design and in FY 2028 for construction from Measure K Funds.
Objective 5.3.5
Jan 01, 2026 - Sep 30, 2026 On Track
ATTACHMENT B