HomeMy WebLinkAbout2026-05-05 Finance Committee Action MinutesFINANCE COMMITTEE
ACTION MINUTES
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Special Meeting
May 5, 2026
The Finance Committee of the City of Palo Alto met on this date in the Community Meeting
Room and by virtual teleconference at 9:03 AM.
Present In-Person: Lauing (Chair), Burt, Lu
Absent:
Call to Order
Public Comment - None
Agenda Items
1. Fiscal Year 2027 Budget Overview & Strategies (9:00 AM - 10:15 AM)
NO ACTION
2. Infrastructure and Environment: Capital Improvement Program, Capital Fund Projects (10:15
AM - 11:15 AM)
a) Capital Improvement Fund (C:79-367)
b) Cubberley Property Infrastructure Fund (C: 369-389)
MOTION: Councilmember Burt moved, seconded by Councilmember Lu, to recommend the City
Council:
1. Tentatively approve Capital Improvement Fund and Cubberley Property Infrastructure
Fund Proposed Budgets, and
2. Place the following in the “parking lot”:
ACTION MINUTES
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Sp. Finance Committee Meeting
Action Minutes: 05/05/2026
a. Quiet zones construction for FY 28 funding and direct staff to return with exact
figures, and
b. Roth building maintenance funding, and
c. Evaluate acceleration of certain capital repair needs for Cubberley including
potentially utilities infrastructure, and
d. Direct staff to add the Chimalus right-of-way as a project in the CIP, and
e. Add KPI that track delays, cost increases, and deferred spending by program
area.
MOTION PASSED: 3-0
3. Citywide Internal Support and Administration (11:15 AM – 12:00 PM)
a) City Attorney’s Office (O:147-156)
b) City Auditor’s Office (O:157-162)
c) City Clerk’s Office (O:163-173)
d) City Manager’s Office (Including Non-Profit Workplan Phase 1 Grants) (O:179- 193)
e) City Council (O:175-178)
f) Non-Departmental (O:517-523)
MOTION: Councilmember Lu moved, seconded by Councilmember Lauing, to recommend the
City Council:
1. Tentatively approve the Citywide Support and Administration Proposed Budgets Part 1 ,
and
2. Place the following in the “parking lot”:
a. Non-Profit Workplan
b. City Council Executive Assistant position funding
3. Direct staff to return with a consultant best practices narrative, including impacts to
date as part of Council Priority Workplan for the item
ACTION MINUTES
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Sp. Finance Committee Meeting
Action Minutes: 05/05/2026
MOTION PASSED: 3-0
3. Citywide Internal Support and Administration (continued) (1:00 PM – 1:45 PM)
g) Administrative Services (including Printing & Mailing Fund) (O:195-217)
a. General Liabilities Insurance Program (O:273-278)
b. Section 115 Trust
c. Debt Service Funds (O:135-144, C:71-76)
h) Information Technology (O:285-298)
i) Human Resources (O:259-284)
i. General Fund (O:265-272)
ii. Workers Compensation Fund (O:279-284)
iii. General Benefits Fund (O:527-534)
iv. Retiree Health Benefit Fund (O:535-560)
MOTION: Councilmember Burt moved, seconded by Councilmember Lu, to recommend the City
Council:
1. Tentatively approve the Citywide Support and Administration Proposed Budgets Part 2 ,
and
2. Place the following in the “parking lot”:
a. Employee Childcare Pilot Program within the Long Range Financial Forecast
3. Direct staff to return with a summary of the City’s AI strategy.
MOTION PASSED: 3-0
4. Community and Library Services (1:45 PM – 3:30 PM)
a) Community Services (O:219-243)
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b) Library (O:299-311)
MOTION: Councilmember Lu moved, seconded by Councilmember Lauing, to recommend the
City Council:
1. Tentatively approve Community and Library Services Proposed Budgets, and
2. Place the following in the “parking lot”:
a. JMZ Conservation Costs and explore utilizing existing conservation programs to
fulfill the AZA requirements to the extent possible
3. Referral to staff to present Palo Alto Golf Course P&L in a more complete way and
evaluate golf fees, including senior resident rates, and
4. Referral to staff to explore increase in proportion of outdoor recreation programs
located at Cubberley.
MOTION PASSED: 3-0
5. Infrastructure and Environment - Operating (3:30 PM – 5:00 PM)
a) Public Works: Operating (O:369-444)
i. General Fund (O:377-390)
ii. Airport Fund (O:391-399)
iii. Refuse Fund (O:401-410)
iv. Stormwater Management Fund (O:411-421)
v. Vehicle Replacement and Maintenance Fund (O:423-432)
vi. Wastewater Treatment Fund (O:433-444)
b) Utilities: Operating (O:445-515)
i. Electric Fund (O:453-467)
ii. Fiber Optics Fund (O:469-476)
iii. Gas Fund (O:477-490)
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Action Minutes: 05/05/2026
iv. Wastewater Collection Fund (O:491-501)
v. Water Fund (O:503-515)
MOTION: Councilmember Lauing moved, seconded by Councilmember Lu, to recommend the
City Council:
1. Tentatively approve the Public Works and Utilities Operating Proposed Budgets
MOTION PASSED: 3-0
Future Meetings and Agendas
Adjournment: The meeting was adjourned at 4:51 P.M.