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Home My WebLink AboutStaff Report 2604-6229CITY OF PALO ALTO CITY COUNCIL Special Meeting Monday, April 20, 2026 Council Chambers & Hybrid 5:30 PM Agenda Item 5.Approval of Minutes from April 6, 2026 Meeting City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: April 20, 2026 Report #:2604-6229 TITLE Approval of Minutes from April 6, 2026 Meeting RECOMMENDATION Staff recommends that the City Council review and approve the minutes. ATTACHMENTS Attachment A: April 6, 2026 Draft Action Minutes APPROVED BY: Mahealani Ah Yun, City Clerk CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 5 Regular Meeting April 6, 2026 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Present Remotely: Absent: Special Orders of the Day 1. Interview Candidate for Vacancies on the Planning & Transportation Commission; CEQA Status - Not a Project NO ACTION Agenda Changes, Additions and Deletions Public Comment Council Member Questions, Comments and Announcements Study Session 2. Discussion of Nonprofit Partnership Workplan Phase I Purpose and Improvements for FY 2027. CEQA Status – Not a project. NO ACTION DRAFT ACTION MINUTES Page 2 of 5 City Council Meeting Draft Action Minutes: 04/06/2026 3. San Antonio Road Area Plan Update and Council Feedback on Draft Land Use and Transportation Concepts and Alternatives. CEQA Status: Exempt under CEQA Guidelines Section 15262. NO ACTION Consent Calendar Councilmember Lythcott-Haims registered a no vote on Agenda Item Number 13. Councilmembers Stone and Burt registered a no vote on Agenda Item Number 5. MOTION: Vice Mayor Stone moved, seconded by Councilmember Lythcott-Haims to approve Agenda Item Numbers 4-13. MOTION PASSED ITEMS 4, 6-12: 7-0 MOTION PASSED ITEM 5: 5-2, Stone, Burt no MOTION PASSED ITEM 13: 6-1, Lythcott-Haims no 4. Approval of Minutes from March 16 and March 23, 2026 Meeting 5. Approval of Construction Contract No. C26196846 with FieldTurf USA, Inc. in an Amount Not-to-Exceed $878,919 for El Camino Park Turf Replacement PG-24000, Including Authorization to Execute Change Orders; and Amend the FY 2026 Budget Appropriation in the Capital Improvement Fund; CEQA status – categorically exempt under CEQA Guidelines sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction). 6. Approval of General Services Contract No. C26194173 with Duke’s Root Control for a Total Not-to-Exceed Amount of $279,098 and a Three-Year Term and for Root Foaming Treatment Services; and Finding of California Environmental Quality Act (CEQA) Categorical Exemption pursuant to CEQA Guideline 15301, Maintenance of Existing Facilities 7. Approval of a Final Map for the Properties Located at 4335 and 4345 El Camino Real to Allow for a Condominium Subdivision to Create Eight Units on a 17,406-Square-Foot Parcel and to Create 21 Units on a 41,370-Square-Foot Parcel and the Naming of Three Private Streets Associated With the Development (25PLN-00160). CEQA Status: Exempt pursuant to CEQA Guidelines Section 15332 (In-fill Development). Zoning District: CS (Service Commercial). DRAFT ACTION MINUTES Page 3 of 5 City Council Meeting Draft Action Minutes: 04/06/2026 8. Approval of Contract Amendment Number 2 to Contract Number C21177635B with Ingram Library Services in the amount of $664,000 for Print Materials and Services for a new not-to-exceed (NTE) of $1,119,000 and to extend the contract term to June 30, 2028, Contract Amendment Number 2 to Contract Number C21177635C with Midwest Tape in the amount of $360,000 for Media and Digital Materials and Services for a new NTE of $1,113,000 and to extend the contract term to June 30, 2028, and Contract Amendment Number 1 to Contract Number C25190507 with OverDrive in the amount of $200,000 for Digital Materials and Services for a new NTE of $400,000 and to extend the contract term to June 30, 2028; CEQA Status – Not a Project. 9. Approval of Amendment Number 2 to Contract Number S20178516 with Hohbach- Lewin Inc. to Increase Compensation by $10,000, Revising the Amount Not-to-Exceed to $70,000 and Extend the Contract Term Through March 30, 2029, for On-Call Structural Engineering Services for Public Art Installations; CEQA Status – exempt under regulation 15061(b)(3). 10. QUASI-JUDICIAL. 530 Barron Avenue [25PLN-00021]: Appeal of Director’s Decision to Deny an Individual Review Application to Allow Partial Deconstruction of an Existing 924-Square-Foot Single-Story Residence and to Allow the Construction of a New 2,528- Square-Foot Two Story Single-Family Residence with Attached One-Car Garage, 303- Square-Foot Junior Accessory Dwelling Unit and 497-Square-Foot of Existing House Converted to Detached Accessory Dwelling Unit. CEQA Status: Exempt from the Provisions of CEQA in Accordance with CEQA Guidelines Section 15303. Zoning District: R-1 (Single-Family Residential). 11. SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter 18.70 (Nonconforming Uses and Noncomplying Facilities) of the Palo Alto Municipal Code to Allow De Minimis Exceptions (FIRST READING: March 9, 2026; PASSED: 7-0) 12. SECOND READING: Ordinance of the Council of Authorizing Work in the Baylands Related to the Adjacent Development at 2100-2400 Geng Road (24-PLN-00356) (FIRST READING: March 16, 2026; PASSED 7-0) 13. SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter 18.40 (General Standards and Exceptions) of Title 18 (Zoning) of the Palo Alto Municipal Code to Adopt Bird Friendly Design Standards (FIRST READING: March 16, 2026; PASSED: 5-2, Lu, Lythcott-Haims no) City Manager Comments Ed Shikada, City Manager DRAFT ACTION MINUTES Page 4 of 5 City Council Meeting Draft Action Minutes: 04/06/2026 Action Items AA1. Approval of Selection of and Employment Agreement with James Reifschneider as the Chief of Police at an Annual Salary of $363,584; CEQA Status – Not a Project New Item Added MOTION: Mayor Veenker moved, seconded by Vice Mayor Stone to confirm the City Manager’s selection of James Reifschneider as Police Chief and approve his employment agreement (Attachment A). MOTION PASSED: 7-0 14. Approval of FY 2026-2027 Human Relations Commission, Parks and Recreation Commission, Public Art Commission, and Stormwater Management Oversight Committee Work Plans; CEQA Status - not a project NO ACTION 15. Adoption of Recommendations by the Policy & Services Committee Implementing Changes to Meeting Procedures Related to Teleconferencing, Remote Public Participation, Translation and Interpretation Assistance, and Expanded Public Outreach; CEQA Status – Not a Project. Agenda Item Number 15 was not heard and was deferred to a date uncertain. 16. Approval of City Council Values (as Recommended by Policy & Services Committee), 2026 Objectives, Ad Hoc Purpose Statements, and Committee Workplans (Continued from 3/9/2026 - On March 9, 2026, the Council Received Presentations and Public Testimony; the Item Will be Continued to April 6 for further Council Deliberation and Action - No Public Testimony Will be Heard on April 6.) Item Removed Off Agenda Agenda Item Number 16 was removed off the agenda and not heard. Adjournment: The meeting was adjourned at 11:02 P.M. DRAFT ACTION MINUTES Page 5 of 5 City Council Meeting Draft Action Minutes: 04/06/2026 ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.