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HomeMy WebLinkAboutFiscal Year 2021 Adopted Capital BudgetTRANSMITTAL LETTER July 1, 2020 To the Honorable Mayor and City Council 2021 Fiscal Year Operating & Capital Budget Transmittal Dear Mayor and Council Members: In accordance with the City Charter, I am presenting the City of Palo Alto's Fiscal Year 2021 Adopted Operating Budget and Fiscal Year 2021 Adopted Capital Budget along with the Fiscal Year 2021-2025 Capital Improvement Program (CIP) Plan. The operating budget totals $796.8 million and the capital budget totals $300.0 million in FY 2021 and $772.4 million over the five- year CIP. As required by the City Municipal Code, the Planning and Transportation Commission (PTC) reviewed the 2021-2025 CIP in May 2020 to evaluate the program's compliance with the Updated Comprehensive Plan which was adopted by City Council in November 2017. This Adopted budget reflects the significant and difficult work that the staff and City Council com- pleted in May and June 2020 to address the significant impacts on revenues and expenses as a result of the novel coronavirus (COVID-19) and is the start of continuing to manage the long- term fiscal sustainability in light of the global health crisis. This FY 2021 Adopted budget was developed as the world grappled with the novel coronavirus (COVID-19), a global pandemic. Through both government and industry, society continues to respond to slow the spread and contain the virus in order to safeguard as many lives as possi- ble. The financial implications of this public health emergency are unknown in exact magnitude. However, they are significant, with regional, national and global impacts on economies in response to Shelter -In -Place orders required by the State of California and the County of Santa Clara and related social distancing restrictions. Santa Clara County Ordered a Shelter -In -Place on March 16, 2020 and Palo Alto has seen retail stores, many hotels, and restaurants close their doors completely as the community struggles to adapt to this extraordinary challenge. The City's daytime population dropped as workers and visitors shelter in place, telework, and limit their movements to slow the spread of the virus. These impacts have been stark and immediate. On March 12, 2020 the City Manager, acting as the Director of Emergency Services, issued a Proclamation of Local Emergency regarding the presence and community spread of COVID-19 in Santa Clara County and our region which was later ratified by the City Council on March 16, 2020. The Proclamation allows the City to exercise extraordinary police powers, should these be needed; provides immunity for emergency actions; authorizes issuance of certain necessary orders and regulations; activates pre -established emergency processes; and is a prerequisite for requesting state or federal assistance related to the emergency. The Emergency Operations Center was activated and managed virtually through a cross -functional multi -departmental team. Due to the immediate constraints on social activities, severe impacts to transient occupancy taxes, sales tax, documentary transfer tax, and revenue from licenses, permits, and charges for services are ongoing. Staff has seen hotel tax receipts fall over 90 percent from prior year levels and many restaurants and retail establishments remain closed while Shelter -in -Place Orders and social distancing practices remain in effect. The financial outlook beyond the current environ- ment is also unknown as unemployment claims have reached unprecedented levels and the financial markets remain volatile. The State of California and the County of Santa Clara Public TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET TRANSMITTAL LETTER Health Orders now provide phases for reopening, however, metrics at both the local and State levels indicate that the public health emergency will extend for many months to come. On May 4, 2020, the City Council began a process that spanned more than a month to address the financial impacts of this public health emergency and provided direction to staff to assume a more conservative revenue estimate. This revised revenue estimate reflects a loss of $39 mil- lion in General Fund tax revenues in FY 2021. In a series of public hearings, the City Council reviewed the FY 2021 Proposed Operating Budget along with City Manager's Reports #11322 (www.cityofpaloalto.org/civicax/filebank/blobdload.aspx?BlobID=76585), #11376 (www.cityofpaloalto.org/civicax/filebank/blobdload.aspx?BloblD=76803), and other materials and provided tentative approvals, changes, and areas for further follow up. Staff compiled all the feedback gained during May and, in response, brought forward the final adoption of the FY 2021 budget that the City Council approved on June 22, 2020. The unprecedented circumstances of this extended public health emergency forced the City to take a hard look at our operating and capital budgets and this FY 2021 budget reflects tough choices that we would prefer not to be outlining. Service impacts are unavoidable when more than 60 percent of the City's General Fund budget is attributed to the outstanding workforce delivering the City's services on a daily basis. The City has been forced to prioritize essential ser- vices and pare back discretionary services as part of this adopted budget. In the months since COVID-19 was detected and found to be spread via community transmis- sion, City staff have taken, and continue to take, numerous actions to promote community safety and address existing and potential impacts on City services and operations. Staff has consistently proven adaptive and responsive as our community and state grapple with reopen- ing phases and continued monitoring of progress of the virus' spread. The City has transitioned a majority of its workforce to remote (telework) status and expects to maintain this at least for a large portion of FY 2021, while maintaining essential services such as fire, police, public works, and utilities. While mindful of the unprecedented circumstances at hand, this Budget Message includes the following sections to outline the City's resource allocations for the year ahead and beyond: • City Council Priorities • Council Adopted Budget Principles • Continuing Fiscal Sustainability Actions • Fiscal Reality and Budget Priorities • Summary of Other Funds (including the FY 2021-2025 Capital Improvement Plan) ▪ Acknowledgments City Council Priorities In February of this year, the City Council held a retreat and selected three priorities to focus on in 2020. The priorities include: • Housing with an emphasis on affordable housing . Sustainability, in the context of the changing climate . Improving mobility for all II TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET TRANSMITTAL LETTER Two of these priorities, mobility, and sustainability, relate to City Council priorities from 2019. For the City Council Retreat staff report highlighting past Council priorities and community input gained to help inform this discussion, go here: www.cityofpaloalto.org/civicax/filebank/blobdload.aspx?t=62811.92&BloblD=75033 Council Adopted Budget Principles As part of the FY 2021 - FY 2030 Long Range Financial Forecast, the City Council approved budget guidelines that have driven development of the FY 2021 operating and capital budgets. The budget principles include: 1. Develop a structurally balanced budget that brings ongoing revenues and expenses into alignment. Develop a plan for any structural imbalance to ensure that the City maintains it fiscal sustainability over the short, medium, and long-term. 2. Allocate one-time resources for one-time needs rather than committing one-time resources to ongoing services. Examine appropriate uses of revenue surpluses that exceed forecasted levels including planning for recession needs. 3. Ensure appropriate resource allocation for City Council's existing priorities. 4. Focus on business process redesign to enhance quality, flexibility, and cost effectiveness of service delivery (include examining opportunities to streamline, simplify, reorganize, and reallocate resources to avoid duplication of effort). 5. Explore alternative service delivery models (such as partnerships with non -profits or other public/private sector groups) to minimize overlap, maximize cost share, and effectively use resources. 6. Continue to thoroughly analyze non-personnel/equipment/other costs, such as contract services, for cost savings opportunities. 7. Explore the expansion of existing revenue sources or the addition of new revenue sources, including the alignment of existing charges for services and the opportunity to establish new fees, when appropriate. 8. Continue to analyze and prioritize resource augmentations, seeking to offset augmenta- tions with reductions elsewhere for net -zero impacts to the budget whenever possible. The FY 2021 - FY 2030 Long Range Financial Forecast can be found here: www.cityofpaloalto.org/civicax/filebank/documents/74907 As we have all been reading in the current news, it is expected that society will remain suscepti- ble to restrictions and a possible resurgence of the infections of COVID-19 for the foreseeable future. As we continue to grapple with these unknown effects and the uncertain timeline, we established a set of Budget and Fiscal Recovery Priorities, adding to the City Council's adopted Budget Principles highlighted above, to help guide our work to balance this significant change and continue to evolve through these difficult times. These include: • Support Economic Recovery through changes to our policies and programs • Focus on resiliency over the long-term while making service reductions and changes, ensuring that any services eliminated can be restored in future years TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET III TRANSMITTAL LETTER • Seek new ways to conduct our work through efficiencies and a learning environment • Apply a citywide approach to reductions, balancing impacts to the community, where possible • Use temporary solutions to bridge extreme revenue losses expected in the short-term Recognizing that some of the necessary measures may not be sustainable in the long-term, some deferrals of longstanding priorities will be necessary to respond to the downturn and allow for an economic recovery before resuming. We must assume this may take years, as the actual duration is unknown. Continuing Fiscal Sustainability Actions The FY 2021 Adopted Budget significantly impacts services delivery levels, however, this budget ensures that the City continues to proactively pay for long-term liabilities, continues capital investments in our most critical infrastructure, provides resources for the City to successfully adapt from 'shelter in place' to future service delivery models, and establishes funding to ensure those service delivery transitions. As a balanced budget, the assumptions contained herein continue to follow conservative proac- tive fiscal management across all funds and sets aside funds that enable the City to adapt and respond to the public health emergency. Significant progress towards ongoing cost contain- ment over the past several years and the reductions that have been made across the organiza- tion have set the foundation through which the City was able to effectively respond to the financial impacts of COVID-19. It shows the continued push to proactively fund liabilities by maintaining the City Council approved additional annual payments to the City's irrevocable IRS Section 115 Pension Trust Fund ("Pension Trust Fund") ($3.4 million General Fund, $5.5 million all funds) and additional payments to the City's OPEB Trust (approximately $3.0 million annually all funds). Investment in capital infrastructure has been a key priority as well and is funded by approval of two (2) Transient Occupancy Tax rate changes as well as a transfer from the General Fund to the Capital Improvement Fund for the catch-up and keep -up priorities identified by the Infra- structure Blue Ribbon Commission (IBRC). This capital budget continues to prioritize the 2014 Council approved Infrastructure Plan in the General Capital Improvement Fund. In order to accomplish this, some of the larger projects previously planned in the five-year CIP have been pushed out beyond the 2021-2025 timeframe. This prioritization of fiscal sustainability did not come without impacts. The ability to maintain these financial investments in capital and sustain proactive payments towards long-term liabili- ties, while funding Council priorities over the years, has resulted in service and staffing reduc- tions and service delivery changes such as the animal shelter transition to a public/private partnership with Pets in Need. The FY 2020 Adopted Budget and this FY 2021 Adopted Budget contain reductions previously approved in the Fire Department, position eliminations in the Library Department and Public Works, as well as ongoing expense reductions in the Office of the City Clerk, the City Manager's Office, the Office of Emergency Services, and Information Technology. Additional significant reductions across all services in order to grapple with the IV TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET TRANSMITTAL LETTER estimated $39 million loss in revenues are approved in this budget and outlined in this letter and attachments. Staff released the "City Services Guide" in December 2019 to assist in further conversations about the exceptional services provided by the City and the resources necessary to provide them. You can find the City Services Guide and the appendix here: www.cityofpaloalto.org/civicax/filebank/documents/74888 www.cityofpaloalto.org/civicax/filebank/documents/74176 Fiscal 'Reality anc Revisec Buc cet Ap oroach This year's budget recognizes the need to set new priorities in light of the significant uncer- tainty the City faces. Depending on the length and depth of this current public health emer- gency, the magnitude and severity of the financial ramifications remains unknown. As discussed previously, the City Council provided direction to build the FY 2021 budget assuming a loss of $39.0 million in General Fund tax revenues in FY 2021. In prior years, Sales Tax and Transient Occupancy Taxes (TOT) alone made up nearly 30 percent of the General Fund revenues, both of which are expected to see significant declines. In addition, CaIPERS will not meet their expected investment returns this year. It is expected that these costs will materialize in the City's FY 2022-2023 retirement rates and continue through a 20 -year period. The budget is bal- anced assuming that these major tax revenues meet the restated target; staff will continue to monitor these economically sensitive resources to ensure that the City maintains balanced operating and capital budgets during the fiscal year. Overall, the City's General Fund is recommended to collect $197.0 million in revenues and $197.0 million in expense, a balanced budget for FY 2021. These funding levels reflect a nearly 20 per- cent reduction from the FY 2021 Proposed Budget (released on April 20) and a 15 percent reduction compared to the FY 2020 Adopted Operating Budget. The City's Capital Improve- ment Plan reflects a $300.0 million FY 2021 budget, and a $772.4 million plan over the five-year CIP (FY 2021- FY 2025). Of this, the General Capital Improvement Fund reflects expected expenses of $174.4 million in the FY 2021 budget and $296.8 million over the five-year CIP. Over- all, this includes a reduction of 83 full-time staff (equivalent of 76.50 FTE) and 107 part-time staff (equivalent of 26.18 FTE) resulting in a workforce of 958.35 FTE full-time positions and 80.14 FTE part-time positions. In the General Fund, full-time staffing is reduced from 574.43 FTE to 509.91 FTE (a reduction of 64.52 FTE) and part-time staffing is reduced from 81.31 FTE to 55.61 FTE (a reduction of 25.70 FTE). It is also important to note that the Management/Profes- sional employees and the City's Public Safety labor Groups (Police Officers Association, Police Management Association, International Association of Fire Fighters, Fire Chief's Association) agreed upon concessions of which the savings are part of this FY 2021 Adopted Budget. This budget ensures the City will focus on maintaining outdoor recreation and open space preserves, recognizing that outdoor options are critical during this time and provide an especially high value to the community during COVID-19. Sworn police officers will focus on patrol and other collateral duties, while administrative procedures are completed through more cost effective TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET V TRANSMITTAL LETTER civilian staffing. All five libraries will remain open, however, on reduced schedules - three of the five libraries will operate as "neighborhood" libraries (open 3 days a week) and two libraries will operate as "full -service" libraries (open 6 days a week). The City will support resident and the business community through minimal to no rate increases in various utility enterprise fees. Citywide Strategies Citywide Cost Containment: Continuing a hiring freeze and freezing all nonessential travel, elim- inating current vacancies and reducing future vacancies through attrition, and/or implementing furloughs with corresponding service reductions such as reduced walk-in office hours. The FY 2021 Adopted Budget includes reductions for the Management and Professionals Group, an unrepresented bargaining unit with employees across the organization. This 10 percent com- pensation reduction generated $2.3 million in savings in the General Fund and approximately $3.5 million in all funds. City General Capital Infrastructure Fund Transfer Suspension: The City's General Fund transfers upwards of $30 million annually to the General Capital Infrastructure Fund, consisting of a base- line transfer as well as the allocation of TOT receipts as designated by the City Council. Funding for these capital investments are significantly impacted by the losses in TOT revenues and a reduction in the General Fund transfer bridges operating budget impacts. Both will significantly reduce the capacity for capital investments in the near term. The FY 2021 - 2025 capital plan prioritizes investments in essential capital projects and also the Public Safety Building, 2014 City Council approved Infrastructure Plan, Parks improvements such as Birch Street, the newly acquired property adjacent to Boulware Park, and various transportation projects including but not limited to grade separations. Proactive Funding of Long -Term Liabilities: The City Council approved a proactive funding strat- egy to contribute to the City's Pension Trust Fund assuming a normal cost for contributions with a 6.2 percent discount rate. This resulted in additional annual contribution of $5.0 million in all funds, $3.0 million in the General Fund. Support of Economic Recovery through Changes to our Policies and Programs: The City has ini- tiated Business Roundtables and other programs and services to continue supporting the busi- ness community. Support that is focused towards businesses in the University Avenue district is also funded in this budget. Initiatives include marketing and outreach programs, modifications that support the County's health guidelines, modifications to streets and sidewalks for outdoor dining, the implementation of our new online permit system to ensure review of planning and permitting processes even while sheltering in place and policy changes to support businesses in the City. VI TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET TRANSMITTAL LETTER De oartment Specific Strategies Public Safety: Suspended specialized police units such as the traffic enforcement unit and investigation unit to maintain minimal police patrol services and shift the priority of police ser- vices to focus on urgent calls and reduce the level of service and ability to respond to non - urgent calls for services. Reduced officer training, promotional testing, uniform purchases and eliminate or change to full cost recovery for non -essential programming such as school resource officers. Reduced emergency incident response and training and work to adopt fees for first responder and ambulance subscription. Reduced a staff vacancy in the Office of Emer- gency Services. Community & Library Services: Reduced library hours at all branches, neighborhood libraries (Children's, Downtown, and College Terrace) open three days a week and full -service branches (Mitchell Park and Rinconada) open six days per week. This includes greater cost -recovery through changes in service delivery, charges for services, and/or limiting operating hours, for facilities such as the new Junior Museum and Zoo (JMZ), community center, the Children's The- atre, and the Art Center. Reduced operating hours for Community Services facilities such as community centers, museums, theaters or open space preserves. Reduced or eliminated pro- gramming such as special events, art exhibits, and teen programs. Planning & Infrastructure: Understanding that this could delay services to our development community, reorganized building inspection and plan review which will result in longer lead times for inspections, delay progress on the Energy Reach Code, and next day inspections. Reduced current planning and Development Services front count support, causing delays in customer service response times. Reduced code enforcement staffing, eliminated the Crosstown and Embarcadero shuttle pro- grams and redesigning the delivery of this service to reduce costs. Implementing license plate recognition for efficiencies in parking enforcement, and initiating a paid parking program to increase revenues. Reduced funding for tree trimming and vehicle replacement and suspended rate changes in various utility enterprise funds for the coming year(s). Internal Services & Council Appointed Officers: Internal Services departments include the Infor- mation Technology, Human Resources, and Administrative Services Departments as well as the Council and appointed officers (City Manager, City Attorney, City Auditor and City Clerk). Reductions in these areas align with the changes in services, increasing timeframes for assis- tance and review in areas such as recruitments, procurements, and risk management. Technol- ogy solutions will be constrained to only essential contracts and systems and support equipment needs as majority of our workforce continues to work from home. Eliminated the City Council, Innovation and Special Events, and Human Recourses contingency accounts. At the direction of the City Council, we have also changed the Municipal Code to now allow a Council member to waive their right to compensation. Once again, we must recognize that many of these budget balancing strategies are not sustain- able over the long term. However, these, or similar solutions, are necessary to bridge the gap created by a steep economic downturn, contain costs, and support our economic recovery. TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET VII TRANSMITTAL LETTER Summary of Other Funds The City's Enterprise and other funds, including the General Capital Fund reflect the priorities from the FY 2020 budget development with updates for FY 2021 rates and limited adjustments for the zero to minimal rate increases approved for FY 2021. The capital budgets have been updated for the current status and cost estimates of projects based on engineering designs and prioritize investments of limited resources, including deferral of some large projects beyond the five year CIP. The City will continue to maintain services and facilities for the community and the region, such as Utilities, Palo Alto Airport, and Wastewater Collection and Treatment plant. Sus- pension of rate changes for electric, water, wastewater, and refuse are assumed in this budget with minimal rate changes assumed for fiber, stormwater, and gas to avoid compromising the integrity of utility systems. Parking permit prices are also recommended to increase by 2.6 per- cent, consistent with most other fees, except for resident permits which are recommended to remain at $50. Significant changes in the various parking funds, including transitioning to License Plate Reader (LPR) enforcement, virtual permitting, and various policy and operational changes are anticipated to enable the Residential Preferential Parking program (RPP) to return the General Fund's investment into the program. Reduction in the Transportation Management Association (TMA) funding and reallocation of these funds to support business recovery as a result of impacts from COVID-19 is also included. The City's Capital Improvement Plan reflects a $300.0 million budget in FY 2021 and $772.4 mil- lion plan over the five-year capital plan (FY 2021 - FY 2025). Major investments continue in the Wastewater Treatment Plant's capital program, with approximately 64 percent of the expenses reimbursed by five contributing partner agencies outside of the City of Palo Alto, The general Capital Improvement Fund is the largest single fund in the 2021-2025 CIP with $269.8 million planned for 87 projects. Responsible investments and essential infrastructure are prioritized in this budget and will be necessary as the uncertainty of economically sensitive TOT revenue remains. As part of the budget hearing process, the City Manager and the Director of Public Works reviewed all General Fund projects in the proposed CIP, and confirmed that with the reduced General Fund transfer, the remaining funding levels sustain investment in essential infrastruc- ture. Based on this review, the revised proposed CIP provides a minimal, while responsible, investment in the City's essential infrastructure with several specific objectives: • Reduce carryover funding to "keep up" spending on essential infrastructure rather than fall behind and require new funding sources or levels to "catch up" in upcoming years; • Position shovel -ready projects to take advantage of the favorable construction market pricing typical of a recession; • Minimize near -term funding of discretionary projects; and, • Ensure a steady flow of projects that minimizes peaks and valleys in project delivery staffing needs, as this would reduce efficiency and introduce bottlenecks in productivity. In total, the City Council approved reducing the transfer from the General Fund to the Capital Improvement Fund in Fiscal Year 2021 by $19.1 million, from $30.7 million to $11.6 million. VIII TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET TRANSMITTAL LETTER Acknowledgments I would like to thank the City Council for your leadership and our Executive Leadership Team and the entire staff of the City for providing outstanding services to our community. While rec- ognizing the challenges ahead, the Palo Alto community should be proud of your leadership and commitment to service. A budget document takes countless hours of teamwork, collaboration, and patience to produce. I would like to offer special thanks to Kiely Nose, our Chief Financial Officer and the dedicated Office of Management and Budget Team - Christine Paras, Paul Harper, Steve Guagliardo, Jessie Deschamps, Alexandra Harris, Kayla Shapiro, and Chaitali Paliwal. Completing this budget could not have been accomplished without the skill, dedication, and professionalism of this team. Their willingness to work through these unique circumstances and sacrifice countless hours are a testament to their commitment to this organization and to the community. Thanks are also due to David Ramberg, Assistant Director, Administrative Services Department, and Tarun Narayan, Treasury Manager. I am also grateful to the Department Directors of our Executive Leadership Team and the department personnel who worked on the material. There are too many to list here by name, but the budget could not have been produced without the senior/ management analysts, division managers, administrative assistants, and others throughout the organization who helped produce this budget. Respectfully submitted, Ed Shikada City Manager TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET IX TRANSMITTAL LETTER Attachment A: Capital Improvement Funds The Capital Improvement Fund category includes two funds, the Capital Improvement Fund and the Cubberley Property Infrastructure Fund, forming the second largest section of the 2021-2025 CIP in terms of cost, and the highest volume of projects. At a cost of $341.3 million spread over 91 projects, the Capital Improvement Fund category is comprised of capital proj- ects that do not directly benefit the Enterprise Funds, support technology improvements, or provide vehicle maintenance and replacement. Capital projects funded in the Capital Improve- ment Fund account for repairs to the City's roads, parks and open space, and most City facili- ties. The Cubberley Property Infrastructure Fund supports repair and renovation of facilities at the Cubberley Community Center. Sources of Funding The Capital Improvement Fund is supported primarily through a transfer from the General Fund split into two classifications, a base amount, and dedicated funding from Transient Occupancy Tax (TOT) revenue. Since FY 2013, the base transfer has increased annually by an amount equal to the consumer price index (CPI), bringing the FY 2020 base transfer to $14.3 million. In addi- tion to this base level of General Fund support, the City Council earmarked revenues from TOT to fund the Infrastructure Plan, with a voter -approved 3.5 percent TOT increase plus revenue from new hotels built after January 2015. However, the immediate financial impact from COVID-19 resulted in a significant drop in revenues across the City. In response to this impact, the FY 2021 General Fund base transfer to infrastructure was decreased to $4.8 million and TOT revenues for infrastructure projects to $6.8 million as a reflection of the local economy. The total transfer to the Capital Improvement Fund is $12.8 million, which includes $1.2 million of estimated interest earnings in addition to the base and TOT amounts. These amounts reflect ongoing efforts as the City continues to address and manage uncertainties surrounding the impact from COVID-19. Other major sources of funding for the Capital Improvement Fund include Certificates of Partic- ipation (COP) funding, grants from Federal, State, and other local agencies, and transfers from the Stanford University Medical Center Development Agreement, the Gas Tax Fund, and vari- ous Impact Fee Funds and Parking District Funds. Further discussion of these revenue sources can be found in the Summary of CIP Program Revenue section of this document. The Cubberley Property Infrastructure Fund is funded solely through a transfer from the Gen- eral Fund based on the November 2014 change to the lease with the Palo Alto Unified School District. The revised lease reallocated an ongoing annual $1.8 million "Covenant Not to Develop" payment that previously went to the school district to establish the Cubberley Property Infra- structure Fund and support infrastructure repair and renovation for the Cubberley Community Center. Due to significant service delivery impacts from COVID-19, a new lease agreement was negotiated with the Palo Alto Unified School District (PAUSD), which will change the space X TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET TRANSMITTAL LETTER available at the Cubberley facility. However, operating and maintenance costs are expected to continue at current levels to be reimbursed by PAUSD for a portion of their share. Expenditures The 2021-2025 CIP for the Capital Improvement Fund includes 87 projects at a cost of $296.8 million, with $174.4 million budgeted in FY 2021, out of which $38.9 million were from previously allocated funds reappropriated from FY 2020 for projects continuing into FY 2021. The Capital Improvement Fund budget is divided into six categories: Buildings and Facilities, Department Technology Upgrades and Improvements, Parks and Open Space, Streets and Sidewalks, Traf- fic and Transportation, and Unallocated Salaries and Benefits. Additional details on each of these categories can be found in the Capital Project Fund Overview section for each of the cat- egories. 2021-2025 CAPITAL IMPROVEMENT FUND EXPENDITURES BY CATEGORY $296.8 MILLION Administration $12.8M Traffic and_- Transportation $55.6M Streets and Sidewalks $46.2M Buildings and Facilities $147.0M Department Technology Upgrades and Improvements $0.9M Parks and Open Space $34.3M Infrastructure Management System and Status of the "Catch -Up" Backlog A key recommendation of the IBRC report was the establishment of an Infrastructure Manage- ment System (IMS) that will maintain an inventory of the City's infrastructure and track and budget for "catch-up" and "keep -up" needs. The IMS has been implemented utilizing two soft- ware applications, Maintenance Connection which is the repository for the infrastructure asset inventory information, and Questica, the City's budget system, which is used for long term cap- ital planning. The combined use of both applications will allow the City to plan and report on TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET XI TRANSMITTAL LETTER long term capital funding needs and deferred maintenance, or "catch-up" balances for both operating and capital maintenance. The initial asset inventory and capital planning information has been transferred to the IMS, and reporting from the IMS began in FY 2019. The December 2011 IBRC Report identified a backlog of "catch-up" projects totaling $41.2 mil- lion. The 2021-2025 CIP includes a total of $23.8 million in catch-up projects, reducing the back- log amount to $17.4 million at the end of the five-year period as outlined in the table below. IBRC "Catch -Up" Backlog Status IBRC "CATCH-UP" CATEGORY Buildings Cubberley Community Center Parks IBRC FINAL REPORT "CATCH-UP" BACKLOG $5.0 million $6.9 million X14 4 million Surface $14.9 million TOTAL $41.2 million $23.8 million "CATCH-UP" AMOUNT FUNDED TO DATE OR INCLUDED IN THE CIP $2.2 million $1.2 million R1 million $12.3 million FISCAL YEAR 2021-2025 BACKLOG $2.8 million $5.7 million $6.3 million $2.6 million $17.4 million The 2021-2025 Capital Improvement Program continues significant investments in traffic and transportation initiatives. In November 2016, Santa Clara County passed Measure B, a 30 -year half -cent county wide sales tax to enhance transit, highways, expressways and active transpor- tation (bicycles, pedestrians and complete streets). Measure B revenue for Palo Alto is antici- pated to be $1.3 million annually and has been recommended to be split, with $0.5 million for the Railroad Grade Separation project (PL -17001), $0.5 million for Street Maintenance (PE - 86070), and $0.3 million for Traffic Signal and Intelligent Transportation System Upgrades proj- ect (PL -05030). Similarly, S.B. 1 funding for Road Maintenance and Rehabilitation from the State of approximately $1.3 million annually is recommended to fund Street Maintenance (PE - 86070). In future years the addition of this funding to the City's street maintenance program could potentially allow some funds to be reallocated to other capital projects with City Council approval. City Council Infrastructure Plan In 2013 the City Council established the Council Infrastructure Committee and tasked the Com- mittee with identifying a funding plan for infrastructure projects requiring funding above and beyond the base annual General Fund transfer to the Capital Improvement Fund. After meeting regularly for more than a year, the Committee arrived at a list of nine recommended projects and an associated funding plan, which was approved by the City Council in June 2014. At the time the plan was adopted, the total cost of Infrastructure Plan projects was estimated at $125.8 million. It is important to note that project costs for two of the projects only included the amounts that were unfunded in June 2014. For comparison to current Council Infrastructure Plan costs the original estimate should have been $136.6 million (rather than $125.8 million). XII TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET TRANSMITTAL LETTER Additionally, the project costs did not include staff salaries and benefits. Beginning in the 2019- 2023 CIP, staff budgeted the cost of staff salaries and benefits within the individual capital proj- ects to more accurately plan and account for the total cost of projects. These costs had previ- ously been budgeted in a single capital project (AS -10000) in the capital fund to account for the salaries and benefits of all staff that work on capital projects. The inclusion of staff salaries and benefits in individual project budgets can appear to increase the overall cost of the proj- ects. In reality, the apparent increase is simply a shift of budget allocation from AS -10000 to the individual projects. The primary reasons for increased project costs are the significant con- struction cost escalation that has occurred in recent years and additions to the scope of certain projects. As part of the 2020-2024 CIP, a tenth project was approved to be added to the Infrastructure Plan: the Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collec- tion Equipment (PL -15002). Due to the City Council's decision to defer the New Downtown Parking Garage Project (PE -15007) in February 2019, PL -15002 will mitigate parking congestion in downtown while plans for the Downtown Garage are reevaluated. Funding from the Univer- sity Avenue Parking Permit Fund of approximately $1.1 million, previously planned to cover the costs for PL -15002, will now be reserved for future use toward capital needs in the University Avenue Parking District. In response to COVID-19, the City Council reviewed priorities among our most critical infra- structure projects to help balance the City's liabilities and investments while mitigating loss of time, effort, and money already invested. As a result, funding for the New Downtown Parking Garage Project (PE -15007) was reduced and the project will be reevaluated based on the fund- ing remaining. Based on known estimates and including the tenth project, the total cost of the Infrastructure Plan is currently $260.5 million with $133.5 million (47.9%) programmed in the 2021-2025 CIP. These costs are detailed by project below: TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET XIII TRANSMITTAL LETTER Project Name (Number) 2021-2025 CIP Budget Total Project Budget Public Safety Building (PE -15001) $106.6M $118.0M California Avenue Parking Garage (PE -18000) $0.0M $50.2M Highway 101 Pedestrian/Bicycle Overpass (PE -11011) $0.0M $22.9M Charleston/Arastradero Corridor Project (PE -13011) $O.OM $19.6M Bicycle and Pedestrian Transportation Plan Implementation (PL -04010) $7.3M $16.8M Fire Station 4 Replacement (PE -18004) $9.9M $10.2M Fire Station 3 Replacement (PE -15003) $O.OM $14.1M Downtown Parking Garage (PE -15007) $4.1M $6.6M Byxbee Park Completion (PE -18006) $2.9M $3.3M Downtown Automated Parking Guidance Systems (PL -15002) $2.7M $2.8M Total $133.5M $260.5M The IP relies on the two voter approved increases to the Transient Occupancy Tax (TOT) in November 2014 and November 2018 for a total 3.5 percent of TOT revenue which the City Coun- cil identified as a funding source to aid in infrastructure needs, including the Infrastructure Plan projects and the associated debt service payments from the COP issuances. The City Council also identified TOT funding from new hotels built after January 2015 for infrastructure needs, and the 2021-2025 CIP assumes the opening of new Marriott hotels in FY 2021. COPs were issued for the California Avenue Garage in March 2019 and a portion of the TOT revenues will be allocated to pay for the debt service, which is estimated to be $2.4 million annually. COPs for the Public Safety Building are programmed to be issued in FY 2021 and it's estimated this will increase the annual debt service to $9.8 million annually. In addition to the TOT funding, there are a number of other funding sources that are dedicated towards the IP projects. For more information regarding the funding sources per IP project please see the individual project pages in this document. XIV TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET TRANSMITTAL LETTER Funding Source 2021-2025 CIP Funding Total Project Funding $144.0M Certificates of Participation (COP) Bond Proceeds $102.0M Stanford University Medical Center (SUMC) Development Agreeement $13.OM $34.5M Grant Funding from Other Local Agencies $2.8M $11.9M Downtown Parking In -Lieu Fees $5.5M $6.8M Parks Dedication Fees $2.4M $2.8M SB1 Gas Tax Funding $0 $1.1M Reimbursement from Google $0 $1.OM Charleston/Arastradero Impact Fees $0 $O.9M Stormwater Management Fund $0 $O.7M Public Safety Facility Impact Fees $0.3M $0.3M Total $126.OM $204.OM All ten projects, except for the New Downtown Parking Garage Project (PE -15007), are sched- uled to be complete within the 2021-2025 CIP, and four of the projects are anticipated to be complete by the end of FY 2021. The Fire Station #3 Replacement project was awarded for con- struction in FY 2018 and it was opened in Spring 2020. Construction on phases 1 and 2 of the Charleston/Arastradero Corridor (PE -13011) project were substantially completed in Summer 2019, and the third and final phase is planned to be finished in Spring 2021. In addition, the Cali- fornia Avenue Garage (PE -18000) started construction in Spring 2019 and completion is esti- mated in Summer 2020. A construction contract for the Highway 101 Pedestrian/Bicycle Overpass (PE -11011) was awarded in Summer 2019 with completion estimated for Summer 2021. The construction contract for the New Public Safety Building (PE -15001) is anticipated to be awarded in Fall 2020 with completion in Spring 2023. Additional information on the status of all of the IP projects can be found on the City's website: www.infrastructure.cityofpaloalto.org/. In addition to the Council Infrastructure Plan, there are a number of other significant potential capital projects that have been identified as needs that do not have funding identified. While successful completion of the Council Infrastructure Plan has been identified as the highest infra- structure priority, the following are some other potential competing community asset projects: • Junior Museum and Zoo rebuild (Phase II) . Animal Shelter replacement or renovation • Parks Master Plan implementation To align with the City Council's Fiscal Sustainability priority and set aside funding for community asset project like these, a Reserve for Future Capital Needs for $2.5 million will be established starting in FY 2024. This will enable a discussion to prioritize these projects and others that may rise in the years after the IP projects are complete before the funding is programmed into existing capital projects. TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET XV TRANSMITTAL LETTER New Projects There are two new projects in the Capital Improvement Fund for the 2021-2025 CIP and both have funding in FY 2021. They fall under the category of Facility Upgrades and include: ▪ Library Automated Material Handling (LB -21000): FY 2021: $0.1 million; 2021-2021 CIP: $0.8 million . Magical Bridge Playground Rubber and Synthetic Turf Resurfacing (PE -21003): FY 2021: $0.4 million; 2021-2025 CIP: $0.9 million More information about these projects can be found on their respective project pages under the Capital Improvement Fund section in this document. Infrastructure Reserve The ending fund balance in the Capital Improvement Fund is referred to as the Infrastructure Reserve (IR). The IR is used to provide cash flow for reimbursable grants, address unanticipated cost increases, and provide funding for urgent and unanticipated projects. As seen in the Source and Use chart in the Capital Improvement Fund section of this document, the projected IR balance at the end of FY 2021 is estimated to be $15.7 million. Under normal circumstances, the five-year CIP assumes keeping the Infrastructure Plan COP funding at a debt to revenue ratio under 60%, and the ability to attain this ratio is largely assisted by the voter -approved additional 1.5% increase in TOT funding that Council directed towards funding infrastructure. However, as discussed at length with Council on June 16, 2020 (CMR #11328, www.cityof- paloalto.org/civicax/filebank/blobdload.aspx?BIobID=77256), revenues are projected to decrease from the impact of COVID-19. The development of the 2021-2025 CIP attempts to address this by deferring capital investments and maximizing the use of available funding from outside sources, when possible, to maintain a positive IR through all five years of the 2021-2025 CIP. This strategy carries a measured amount of risk, such as continued COVID-19 impacting TOT funding, as well as potentially unforeseen urgent capital needs that may happen prior to the completion of the IP projects. It is important to note that City Council only approves the FY 2021 portion of the five-year CIP, so these assumptions and risks will continue to be evaluated throughout FY 2021 and considered as part of the development of the 2022- 2026 CIP. Cubberley Property Infrastructure Fund The 2021-2025 CIP includes funding for infrastructure improvements at the Cubberley Commu- nity Center in accordance with the November 2014 change to the lease with the Palo Alto Uni- fied School District, which reallocated an annual $1.8 million "Covenant Not to Develop" payment benefiting the school district to infrastructure repair and renovation for the Cubberley Community Center. Work is currently being done by staff in partnership with the Palo Alto Uni- fied School District (PAUSD) to develop the Cubberley Master Plan for the Cubberley Commu- nity Center site. Once the Master Plan is complete, additional work will be required to align the Plan's priorities with the City Council's Direction for the site and the funding available to do the work. The 2021-2025 CIP for the Cubberley Community Center includes funding for emergency repairs at the site, scheduled roof replacements, and completion of the field restroom. The XVI TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET TRANSMITTAL LETTER emergency repair and roof replacement work is needed to maintain safe building conditions for current use of the site. Completion of the field restroom will provide facilities near the fields that are heavily used for athletic events. On June 23, 2020 the City entered a new lease with PAUSD. Due to the negative impacts to the City's budget from the events surrounding COVID-19, and the request by PAUSD to retain por- tions of Cubberley, the new lease was negotiated to reduce the City's use of the premises and the corresponding cost. However, operating and maintenance costs will continue at current levels to be reimbursed by PAUSD for their share of costs. Estimated amounts are currently unknown, and impact to this fund to be revisited during the development of the 2022-2026 CIP. TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET XVII TRANSMITTAL LETTER Attachment B: Enterprise and Internal Service Funds Enterprise Fund Capital Improvement Projects Enterprise Funds account for financial activities that are associated with a broad range of municipal services. Each year a significant investment is made from the City's Enterprise Funds (Airport, Electric, Fiber Optics, Gas, Stormwater Management, Wastewater Collection, Waste- water Treatment, and Water). In FY 2021, a total of $114.0 million will be allocated towards the capital program for the Enterprise Funds, with $408.0 million allocated over the five-year CIP, representing 53.1 percent of CIP expenditures for all funds. Of the $114.0 million allocated in FY 2021, $41.1 million was funding previously approved by the City Council, and recommended to be reappropriated from FY 2020 to FY 2021 for continuation of the projects. The Utilities Department manages the Electric, Water, Gas, Fiber Optics, and Wastewater Collection Funds, while the Public Works Department manages the Airport, Storm Drainage, and Wastewater Treatment Funds. Following is a brief discussion of the City's largest Enterprise Fund capital improvement programs. Additional information on each of these funds can be found in the fund summary sections of this document. 2021-2025 ENTERPRISE CIP PROJECTS BY FUND (85 TOTAL) Electric Fund 34 Projects Airport Fun- 4 Projects Water Fund 15 Projects Fiber Optics Fund 3 Projects g Gas Fund 7 Projects Stormwater Management Fund 6 Projects Wastewater Collection Fund 9 Projects Wastewater Treatment Fund 7 Projects XVIII TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET TRANSMITTAL LETTER Airport Fund The Airport receives a majority of its funding through grants from the Federal Aviation Adminis- tration (FAA) and the City is required to match ten percent of the award. A total of $26.0 million is allocated towards capital infrastructure over the 2021-2025 CIP, with $19.4 million allocated in FY 2021. The third phase of the Airport Apron Reconstruction project was moved from FY 2020 to FY 2021 as part of the development of the 2020-2024 CIP because generating enough reve- nue at the Airport to maintain and upgrade the Airport facilities without help from the General Fund was a challenge, especially if the cost of apron reconstruction continues to increase. Staff will continue to work with the FAA to complete the project as quickly as possible within the lim- ited resources available to fund the City's portion of the project costs. There are no new projects programmed in the Airport Fund for the 2021-2025 CIP. Water, Gas, and Wastewater Collection Program In FY 2020, Utilities implemented a new replacement schedule for gas, water, and wastewater main construction projects to avoid all three types of projects occurring simultaneously. Coordi- nating the schedule among these projects helped smooth out construction and inspection lev- els, distributing costs more evenly on a timeline instead of all occurring together. In the last few years, market conditions were at a peak with few bidders and higher prices on construction projects due to the increased demand for construction services. However, as COVID-19 contin- ues to impact the market, construction may decline and projects may start to receive more bids. In FY 2021, Capital workload was also realigned among staffing resources shared commonly among the three utilities, which helps increase the operational efficiency among shared resources. In response to the impact from COVID-19, some of the larger projects planned in the previous five-year CIP have been pushed out beyond the 2021-2025 time frame to avoid rate increases affected by capital needs. If construction costs decrease significantly in the next few years, the City can consider cost reduction strategies, such as applying for bond financing to accelerate some of the large construction projects during a time of lower construction costs. Stormwater Management Fund The Stormwater Management Fee ballot measure was approved by voters in April 2017, provid- ing funding for the Storm Drain Blue Ribbon Committee's recommendations for capital projects related to maintenance and upgrades to the City's storm water management system. The 2021- 2025 Capital Improvement Program includes expenditures of $13.8 million, with $4.2 million allo- cated in FY 2021. With the passage of the 2017 Storm Water Management Fee ballot measure, 13 drainage improvement projects will be recommended over the next 14 years, six of which have been programmed in the 2020-2024 CIP, and the first estimated to be completed in FY 2020. There are no new projects programmed in the Stormwater Management Fund for the 2021-2025 CIP. TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET XIX TRANSMITTAL LETTER Wastewater Treatment Fund The Wastewater Treatment Fund accounts for activities related to the replacement and rehabil- itation of the Regional Water Quality Control Plant infrastructure. The 2021-2025 CIP includes expenditures of $146.4 million, with $32.7 million allocated in FY 2021. Approximately 64 per- cent of expenditures within this fund are reimbursed by five contributing partner agencies (Cit- ies of Mountain View and Los Altos, Town of Los Altos Hills, Stanford University, and East Palo Alto Sanitary District). Many of the Plant's major systems are reaching the end of their useful life and new technology for systems such as advanced water purification, and secondary treatment upgrades are available and need to be integrated into the Plant while older systems are phased out. Staff has been exploring funding options for low interest state revolving fund loans or reve- nue bonds to mitigate the costs to the City and partner agencies for these large infrastructure investments. Internal Service Func Projects Capital Improvement Internal Service Funds account for activity that provides goods or services to other funds, departments, or agencies within the City. Of the City's Internal Service Funds, the Technology Fund and Vehicle Replacement and Maintenance Fund have capital projects budgeted throughout the 2021-2025 CIP. The 2021-2025 CIP expenditures in the Technology Fund totals $4.2 million, with $1.6 million allocated in FY 2021. The 2021-2025 CIP expenditures in the Vehi- cle Replacement Fund totals $16.5 million, with $5.8 million allocated in FY 2021. In an effort to mitigate the impacts of COVID-19, reductions were made in internal services funds to reflect both service level adjustments as well as citywide adjustments in order to assist in the balanc- ing of the General Fund. Technology Fund Technology Fund projects enhance service delivery to the community and to City staff through efficient and effective implementation of information technology solutions. Of the $1.6 million in funding for FY 2021, $0.6 million is recommended to be reappropriated from FY 2020 for con- tinuation of the projects in FY 2021. Vehicle Replacement Fund Vehicle Replacement and Maintenance Projects provide funding for maintaining and replacing City vehicles and heavy equipment to ensure safe, reliable, and efficient use of resources. Of the $5.8 million in funding for FY 2021, $4.2 million is recommended to be reappropriated from FY 2020 for continuation of the projects in FY 2021. To maintain a regular replacement schedule efficiently, staff has been standardizing the process for determining the replacement value and timing. There is one new project programmed for vehicle replacements scheduled in 2025 in the 2021-2025 CIP under the Vehicle and Equipment Replacement category, Scheduled Vehicle and Equipment Replacement -Fiscal Year 2025 (VR-25000) with $3.1 million budgeted in FY2025. XX TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO Fiscal Year 2021 Adopted Capital Budget City Council Adrian Fine, Mayor Tom DuBois, Vice Mayor Alison Cormack Eric Filseth Liz Kniss Lydia Kou Greg Tanaka Ed Shikada, City Manager Kiely Nose, Director of Administrative Services/Chief Financial Officer David Ramberg, Assistant Director of Administrative Services Christine Paras, Assistant Director of Administrative Services Paul Harper, Budget Manager, Office of Management and Budget Greg Tanaka, Finance Committee Chair • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 1 CITY OF PALO ALTO The government of the City of Palo Alto exists to promote and sustain a superior quality of life in Palo Alto. In partnership with our community, our goal is to deliver cost-effective services in a personal, responsive and innovative manner. Quality Superior delivery of services Courtesy Providing service with respect and concern Efficiency Productive, effective use of resources Integrity Straight -forward, honest and fair relations Innovation Excellence in creative thought and implementation 2 • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 3 CITY OF PALO ALTO TABLE OF CONTENTS Introduction 13 Budget Acknowledgments 15 CIP Organizational Chart 15 The Budget Process and Document 17 Budget Award 25 Financial Summary 27 Summary of CIP Program Revenue 29 Summary Information 37 Debt Policy and Obligations 45 Capital Fund Projects 53 Capital Improvement Fund 55 Buildings and Facilities 75 Americans With Disabilities Act Compliance 76 Animal Shelter Renovation 78 Baylands Boardwalk Improvements 80 Baylands Flood Protection Levee Improvements 82 Building Systems Improvements 84 City Facilities Assessment and Record Plan Management System 88 City Facility Parking Lot Maintenance 90 City Hall Space Planning 92 Civic Center Electrical Upgrade & EV Charger Installation 94 Civic Center Fire Life Safety Upgrades 96 Civic Center Waterproofing Study and Repairs 98 Facility Interior Finishes Replacement 100 Fire Ringdown System Replacement 104 Fire Station 4 Replacement 108 High and Bryant Street Garages Waterproofing and Repairs 110 JMZ Renovation 112 Library Automated Material Handling 114 Municipal Service Center A, B, & C Roof Replacement 116 Municipal Service Center Lighting, Mechanical, and Electrical Improvements 118 New Downtown Parking Garage 122 New Public Safety Building 126 Performing Arts Venues Seat Replacement 130 Roofing Replacement 132 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 5 TABLE OF CONTENTS Roth Building Maintenance 134 University Avenue Parking Improvements 136 Ventura Buildings Improvements 138 Water, Gas, Wastewater Office Remodel 140 Department Technology Upgrades and Improvements 143 Automated External Defibrillator Replacement 144 Cardiac Monitor Replacement 146 Extrication Tool Replacement 148 Police Video Recording Systems Replacement 150 Self -Contained Breathing Apparatus (SCBA) Air Compressor Replacement 152 Parks and Open Space 155 Art In Public Spaces 156 Athletic Courts Resurfacing 158 Baylands Athletic Center 10.5 Acre Expansion Plan 160 Baylands Comprehensive Conservation Plan 162 Baylands Levee Repair for Public Safety Access 164 Benches, Signage, Walkways, Perimeter Landscaping, and Site Amenities 166 Birch Street Improvements 168 Bol Park Improvements 170 Boulware Park Improvements 172 Byxbee Park Completion 174 Cameron Park Improvements 176 Dog Park Installation and Renovation 178 Foothills Park Boronda Lake Dock Replacement 180 Foothills Park Improvement Project 182 Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Conservation Plan 184 Golf Course Net and Artificial Turf Replacement 186 Golf Reconfiguration & Baylands Athletic Center Improvements 188 Heritage Park Site Amenities Replacement 192 Hoover Park Improvements 194 Johnson Park Renovation 196 Magical Bridge Playground Rubber and Synthetic Turf Resurfacing 198 Mitchell Park Improvements 200 Off -Road Pathway Resurfacing And Repair 202 Open Space Lakes And Pond Maintenance 204 Open Space Trails and Amenities 206 6 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET TABLE OF CONTENTS Park and Open Space Emergency Repairs 208 Park Restroom Installation 210 Pearson Arastradero Improvement Project 212 Pearson Arastradero Preserve Parking Lot Improvement 214 Peers Park Improvements 216 Ramos Park Improvements 218 Rinconada Park Improvements 220 Robles Park Improvements 224 Seale Park Improvements 226 Turf Management Plan 228 Werry Park Playground Improvements 230 Streets and Sidewalks 233 City Bridge Improvements 234 Curb and Gutter Repairs 236 El Camino Median Landscape Improvements 238 Newell Road/San Francisquito Creek Bridge Replacement 240 Sidewalk Repairs 244 Sign Reflectivity Upgrade 246 Street Lights Condition Assessment 248 Street Lights Improvements 250 Street Maintenance 252 Thermoplastic Lane Marking and Striping 256 Traffic and Transportation 259 Bicycle and Pedestrian Transportation Plan Implementation 260 Charleston/Arastradero Corridor Project 262 Churchill Avenue Enhanced Bikeway 266 Churchill Avenue/Alma Street Railroad Crossing Safety Improvements 268 Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collection Equip 270 El Camino Real Pedestrian Safety and Streetscape Project 272 Embarcadero Road at El Camino Improvements 274 Emergency Vehicle Traffic Signal Preemption System Pilot 276 Highway 101 Pedestrian/Bicycle Overpass Project 278 Parking District Implementation 282 Parking Management and System Implementation 284 Quarry Road Improvements and Transit Center Access 286 Railroad Grade Separation and Safety Improvements 290 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 7 TABLE OF CONTENTS Safe Routes To School 292 Traffic Signal and Intelligent Transportation Systems 294 Transportation and Parking Improvements 296 Administration 299 Capital Improvement Fund Administration 300 Cubberley Property Infrastructure Fund 303 Buildings and Facilities 307 Cubberley Building Management Systems 308 Cubberley Repairs 310 Cubberley Roof Replacements 312 Parks and Open Space 315 Cubberley Field Restroom 316 Enterprise Fund Projects 319 Airport Fund . . . . . 321 Airport Apron, Runways, and Taxiways 327 Airfield Electrical Improvements 328 Airport Apron Reconstruction 330 Runway and Taxiway Reconstruction and Drainage Improvements 334 Airport Facilities 337 Airport Layout Plan 338 Automated Weather Observation System (AWOS) 340 Electric Fund 343 Customer Connections 353 Electric Customer Connections 354 System Improvements 357 230 kV Electric Intertie 358 Capacitor Bank Installation 360 Coleridge/Cowper/Tennyson 4/12kV Conversion 362 Colorado Power Station Equipment Upgrades 364 Colorado Substation Site Improvements 366 Colorado/Hopkins System Improvement 368 Communications System Improvements 370 East Meadow Circles 4/12kV Conversion .372 Electric System Improvements 374 Electric Utility Geographic Information System 376 Facility Relocation for Caltrain Modernization Project 378 Foothills Rebuild (Fire Mitigation) 382 8 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET TABLE OF CONTENTS Hopkins Substation 4/12kV Conversion 386 Inter -substation Line Protection Relay 388 Rebuild Underground District 15 390 Rebuild Underground District 16 392 Rebuild Underground District 20 394 Rebuild Underground District 23 396 Rebuild Underground District 26 398 Rebuild Underground District 30 400 Reconfigure Quarry Feeders 402 SCADA System Upgrades 404 Smart Grid Technology Installation 406 Substation 60kV Breaker Replacement 410 Substation Facility Improvements 412 Substation Physical Security 414 Substation Protection Improvements 416 Underground System Rebuild 418 Wood Pole Replacement 420 Undergrounding Projects 423 Underground District 42 - Embarcadero Road, Emerson, Middlefield 424 Underground District 43 - Alma/Embarcadero 426 Underground District 46 - Charleston/EI Camino Real 428 Underground District 47 -Middlefield, Homer, Webster, Addison 430 Fiber Optics Fund 433 Capacity Improvements 439 Fiber Optics Network - System Improvements 440 Fiber Optics Network - System Rebuild 442 Customer Connections 445 Fiber Optics Customer Connections 446 Gas Fund 449 Customer Connections 457 Gas System, Customer Connections 458 Gas Main Replacements 461 Gas Main Replacement - Project 23 462 Gas Main Replacement - Project 24 464 Gas Main Replacement - Project 25 466 System Improvements 469 Gas Distribution System Improvements 470 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 9 TABLE OF CONTENTS Gas Equipment and Tools 472 Gas Meters and Regulators 474 Stormwater Management Fund 477 Capacity Improvements 483 Corporation Way System Upgrades and Pump Station 484 East Meadow Drive System Upgrades 486 Louis Road System Upgrades 488 West Bayshore Road Pump Station 490 West Bayshore Road Trunk Line Improvements 492 System Rehabilitation 495 Storm Drainage System Replacement And Rehabilitation 496 Wastewater Collection Fund 499 Customer Connections 507 Sewer System, Customer Connections 508 System Improvements 511 Sewer Lateral/Manhole Rehabilitation and Replacement 512 Wastewater Collection System Rehabilitation/Augmentation Project 28 514 Wastewater Collection System Rehabilitation/Augmentation Project 29 516 Wastewater Collection System Rehabilitation/Augmentation Project 30 518 Wastewater Collection System Rehabilitation/Augmentation Project 31. . 520 Wastewater Collection System Rehabilitation/Augmentation Project 32 522 Wastewater General Equipment and Tools 524 Wastewater System Improvements 526 Wastewater Treatment Fund 529 Buildings and Facilities 535 New Laboratory And Environmental Services Building 536 System Improvements 539 Advanced Water Purification Facility 540 Headworks Facility Replacement 542 Outfall Line Construction 544 Plant Repair, Retrofit, and Equipment Replacement 546 Primary Sedimentation Tank Rehabilitation 548 Secondary Treatment Upgrades 550 Water Fund 553 Customer Connections 561 Water System Customer Connections 562 System Improvements 565 10 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET TABLE OF CONTENTS Mayfield Reservoir Subgrade and Venting Repair 566 Water Distribution System Improvements 568 Water General Equipment/Tools 570 Water Meters 572 Water Recycling Facilities 574 Water Regulation Station Improvements 578 Water Service and Hydrant Replacement 580 Water System Supply Improvements 582 Water Tank Seismic Upgrade and Rehabilitation 584 Water, Gas, Wastewater Utility GIS Data 586 Water Main Replacements 589 Water Main Replacement - Project 27 590 Water Main Replacement - Project 28 592 Water Main Replacement - Project 29 594 Water Main Replacement - Project 30 596 Internal Service Fund Projects 599 Technology Fund 601 Citywide Technology Upgrades and Improvements 607 City Council Chambers Upgrade 608 Enterprise Resource Planning Upgrade 612 Infrastructure Management System 616 Radio Infrastructure Replacement 618 Department Technology Upgrades and Improvements 621 Development Center Blueprint Technology Enhancements 622 Public Safety Records Management System Replacement 624 Utilities Customer Bill System Improvements 626 Vehicle Replacement Fund 629 Vehicle and Equipment Replacement 635 Emergency Repair and Replacement 636 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2018 638 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2019 640 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2020 642 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2021. 644 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2022 646 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2023 648 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2024 650 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2025 652 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 11 TABLE OF CONTENTS Supplemental Information 655 Glossary 657 Project Name Index 661 Project Number Index 665 Americans with Disabilities Act 669 12 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 13 CITY OF PALO ALTO BUDGET ACKNOWLEDGMENTS Budget Acknowledgments Department Budget Coordinators Community Services Lam Do Jazmin LeBlanc Fire Amber Cameron Information Technology Sherrie Wong City Manager/Office of Transportation Chantal Gaines Elizabeth Egli Chitra Moitra (Special Assistance) Judy Ng (Special Assistance) Police Eric Jensen Public Works Michelle Austin Maybo AuYeung Dinaa Alcocer (Special Assistance) Jamie Allen (Special Assistance) Holly Boyd (Special Assistance) Loretta Olmos (Special Assistance) Utilities Anna Vuong Dave Yuan (Special Assistance) Office of Management and Budget Kiely Nose Christine Paras Paul Harper Jessie Deschamps Steve Guagliardo Alexandra Harris Chaitali Paliwal Kayla Shapiro Capital Improvement Plan Review Committee Ed Shikada Brad Eggleston Kiely Nose Paul Harper BUDGET ACKNOWLEDGMENTS • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 15 CIP ORGANIZATIONAL CHART City Manager/Office of Transportation Managed Projects Public Works Managed Projects CUBBERLEY - 0.15 0.05 -Project Manager 0.10 -Senior Engineer STREETS - 6.58 0.25 -Administrative Associate III 0.12 -Assistant Director 1.80 -Associate Engineer" 0.15 Coordinator Public Works Projects 0.23 -Engineer" 0.68- Inspector, Field Services 0.30 -Management Analyst 1.20 -Project Engineer 0.15 -Project Manager 0.70 -Senior Engineer 0.45-Supv Inspector/Surveyor PW 0.55 -Surveyor PARKS AND LANDSCAPE - 3.22 0.25 -Administrative Associate III 0.12 -Assistant Director 0.40 -Engineer 0.90-Lanscape Architect/Park Planner 0.20 -Management Analyst 0.40 -Project Engineer 0.15 -Project Manager 0.80 -Senior Engineer SIDEWALK - 3.94 0.12 -Assistant Director 0.20 -Associate Engineer" 0.74 -Cement Finisher -Lead 1.00 -Engineer 0.53 -Inspector, Field Services 0.50 -Manager Maintenance Operations 0.25 -Project Engineer 0.20 -Project Manager 0.20 -Senior Engineer 0.20-Supv Inspector/Surveyor PW STRUCTURES ANDGROUNDS -10.38 0.80 -Administrative Associate I 0.39 -Administrative Associate I I I 0.36 -Assistant Director 1.47 -Engineer" 0.50 -Engineering Technician III 0.10 -Facilities Manager 0.30 -Management Analyst 0.15 -Manager Maintenance Operations 4.32 -Project Engineer 0.55 -Project Manager" 1.44 -Senior Engineer STORMWATER MANAGEMENT - 2.17 0.10 -Administrative Associate I 0.10 -Administrative Associate I I I 0.80 -Engineer 0.10 -Management Analyst 0.65 -Project Engineer 0.30 -Senior Engineer 0.12 -Surveyor VEHICLE REPLACEMNT - 2.40 0.15 -Assistant Fleet Manager 0.25 -Fleet Manager 0.30 -Fleet Service Coordinator 0.50 -Management Assistant 0.10 -Motor Equipment Mechanic -Lead 0.60 -Motor Equipment Mechanic IF 0.50 -Project Manager WASTEWATER TREATMENT -1.30 0.10 -Assistant Manager, WQCP 1.20 -Senior Engineer AIRPORT - 0.75 0.25 -Facilities Technician 0.50 -Manager Maintenance Operations 1 Total: 30.89 FTE Utilities Managed Projects 0.45 -Asst Director Util Engineering" 0.10 -Cathodic Protection Tech. Asst 0.10 -Cathodic Technician 0.35 -Contracts Administrator 1.50 -Electric Assistant I 0.89 -Electric Heavy Equipment Operator 1.28 -Electric Project Engineer 1.37 -Electric Underground Inspector 0.18-Elec Underground Inspector -Lead 2.89 -Engineer 0.60 -Engineering Technician II I 0.25 Gas and Water Meter Measurement Control Technician 2.52 -Heavy Equip Oper/Install Rep 1.70 -Inspector, Field Services 3.93-Lineperson/Cable Specialist 2.54-Lineperson/Cable Specialist -Lead 0.08 -Metering Technician 0.05 -Metering Technician -Lead 1.00-Overhead/Underground Troubleman 0.33 -Power Engineer 2.63 -Project Engineer 0.51-SCADA Technologist 3.36 -Senior Electrical Engineer 2.42 -Senior Engineer 0.30 -St Light/Traffic/Fiber Tech 0.20 -St Light/Traffic/Fiber-Lead 1.32 -Substation Electrician" 0.56 -Substation Electrician -Lead 0.76 -Sup Electrician Project Engineer 4.25 -Utility Engineer Estimator 0.14 -Utility Install Repair -Lead - Welding Certified 0.54 -Utility Install Repair -Welding Certified 3.75 Utility Install/Repair 0.54 -Utility Install Repair Assistant 2.13 -Utility Install Repair -Lead 0.76 -Utility Locator 2.19 -Utility Supervisor 0.62 -Water Systems Operator II 1.42 WGW Heavy Equipment Operator Total: 50.51 FTE 0.15 -Administrative Assistant 0.30 -Associate Planner 0.50 -Associate Engineer 0.30 -Chief Transportation Official 0.15 -Coordinator Public Works Projects 0.75 -Coordinator Transpotation Systems 0.15 -Management Analyst 0.40 -Parking Operations -Lead 1.45 -Project Engineer 0.05 -Project Manager 0.80 Senior Engineer 0.50 -Senior Planner 0.55 -Traffic Engineering -Lead 0.35 -Transportation Planning Manager Total: 6.40 FTE Community Services Managed Projects 1.00 -Coordinator Public Works Projects Total: 1.00 FTE r - Administrative Services Managed Projects 0.60 -Contracts Administrator 0.60 -Senior Management Analyst Total: 1.20 FTE FY 2021 POSITION TOTALS Administrative Services - 1.20 Community Services - 1.00 Office of Transportation - 6.40 Public Works - 30.89 Utilities - 50.51 Total Full -Time - 90.00 These positions have been de -funded in FY 2021 and are identified in the Table of Organization with "(Freeze)" following the job classification title. 16 CIP ORGANIZATIONAL CHART • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET THE BUDGET PROCESS AND DOCUMENT Capital Bucget and Five -Year Capital Improvement Plan The annual capital budget and five-year Capital Improvement Plan (CIP) is a spending plan for the City's infrastructure needs, which is based on the City Council priorities listed below. The City Council approved multi -year funding plans, such as the infrastructure keep -up and catch- up plan recommended by the Infrastructure Blue Ribbon Commission (December 2011), as well as the City Council 2014 Infrastructure Plan (June 2014). The review of the capital budget and five-year CIP is structured around public hearings conducted prior to City Council adoption. City Council Top Priorities At the start of the City's budget process, the City Council determines its main priorities for the upcoming budget period. The priorities guide both budget development and department prior- ity -setting. The public has the opportunity to provide input into this process as well as during the budget review by the Finance Committee and City Council. The following are the City Coun- cil's Top Priorities for 2020, adopted in February 2020: • Housing ▪ Sustainability • Mobility Budget Preparation The City's annual budget process begins in September with the development of the base bud- get and concludes in August with the release of the adopted budget. The operating and capital budgets are developed on behalf of the City Manager, in consultation with senior management and the Director of Administrative Services, by the Administrative Services Department's Office of Management and Budget (OMB) utilizing six main sources of information: • The City Council's top priorities and other City Council directives, such as the 2014 Infrastructure Plan • Organizational financial status and budgetary guidelines ▪ Service level and infrastructure prioritization, as identified by the City Manager • Community input (e.g. Infrastructure Blue Ribbon Commission) • The City's policies regarding land use and community design, transportation, housing, natural environment, business, and economics, as outlined in the Comprehensive Plan. THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 17 THE BUDGET PROCESS AND DOCUMENT Capital Budget Calendar SEPTEMBER The capital budget process begins with the preparation of the capital budget guidelines and calendar by the Administrative Services Department's Office of Management and Budget (OMB). The budget guidelines are then distributed to all departments. OCTOBER/NOVEMBER Departments review the prior year five-year CIP. Based on the previously outlined information sources, changes to the prior year budgets are developed by the respective departments man- aging the City's infrastructure assets: Utilities, Information Technology, Community Services, Public Works, Office of Transportation, and Administrative Services. Changes to the CIP might include: addition of new projects, deletion of planned projects, reprioritization of planned proj- ects, alternative funding strategies, and revision of project costs or timelines. Revisions of proj- ect costs reflect a review of potential variables such as, but not limited to, revised construction estimates, annual Consumer Price Index (CPI) increases, and known contractual increased costs. DECEMBER/JANUARY Departments submit capital infrastructure funding requests to the OMB. For General Fund funded project requests, OMB, in conjunction with Public Works, prepares an initial prioritization of requests based on the previously outlined information sources for consideration by the Gen- eral Fund CIP Review Committee consisting of senior managers in Public Works, Community Services, Administrative Services, and the Office of Transportation. JANUARY/FEBRUARY The General Fund CIP Committee reviews the General Fund capital budget submissions to ensure that the proposed projects align with the City Council's Top Priorities and other City Council directives, can be funded with available resources, and are aligned in the five-year plan to maximize City resources. MARCH The City Manager reviews and makes final decisions on the proposed capital budget and five- year Capital Improvement Program. APRIL/MAY Staff solicits input from the Planning and Transportation Commission on the proposed CIP, which reviews the CIP as it relates to the Comprehensive Plan. Comments from the PTC and staff response to comments from the PTC are reported during the public budget hearings. MAY/JUNE The City Manager releases and presents the proposed CIP to the City Council and posts the budget documents on the City's website. Through a series of public hearings the budget is dis- cussed and amendments are proposed. Final adoption occurs at a public hearing in June. All changes made during the public hearings are incorporated into the adopted budget document, which is distributed to City libraries and posted on the City's website. 18 THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET THE BUDGET PROCESS AND DOCUMENT Capital Project Criteria The following are criteria for qualification as a capital project: • Must have a minimum cost of $50,000 for each stand-alone unit or combined project. ▪ Must have a useful life of at least five to seven years (the purchase or project will still be functioning and not be obsolete at least five to seven years after implementation). • Must extend the life of an existing asset or provide a new functional use for an existing asset for at least five years, for example extensive roof rehabilitations. These improvements are distinguished from ongoing maintenance work that may extend the life of the asset but is done on a routine basis. Project Prioritization Selection Criteria As part of developing the capital budget, staff must prioritize how to allocate limited resources over a variety of competing needs and demands. Projects and funding levels are prioritized uti- lizing several criteria, including: • City Council priorities; • Alignment with the City's Infrastructure Blue Ribbon Commission (IBRC) report and Infrastructure Plan; • Health and safety implications; • Historical spending levels; and • Certainty over the feasibility, scope, and level of resources required. In addition to the criteria outlined above, the prioritization of Enterprise Fund CIP projects is determined by the department that manages the Enterprise Fund, and planned using several more factors such as the department's operational needs, funding availability, CIP strategic plan, oversight committee direction, and specific City Council direction. Continuing Projects A change to the mechanism for previously approved projects that are continuing into the new fiscal year was approved during Fiscal Year 2015. Previously, unspent funding for capital proj- ects carried forward automatically from one year to the next as long as funds were spent within a two-year period. In September 2014, the City Council approved an amendment to Municipal Code Section 2.28.090, eliminating the provision allowing for the "reappropriations." Continuing with this process that became effective with the FY 2016 Capital Budget, City Council authori- zation is required for funds to be carried forward from one fiscal year to the next. There are several opportunities for departments to request funds to be carried over from one fiscal year to the next. First, departments have the opportunity to request funds to be carried over from one year to the next through the budget process. By estimating lower than budgeted expenditures in the current year, funds not anticipated to be spent in the current year but still required for the completion of the project are reflected in the first year of the five-year CIP. The Fund Narrative for each fund indicates the total amount of reappropriations included in this budget. Additionally, as part of the year-end closing actions, anticipated to be brought forward for City Council approval in the Fall, all projects will be reviewed to determine if additional adjustments to reappropriations are required. THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 19 THE BUDGET PROCESS AND DOCUMENT Operating Budget Impact The City uses the life cycle costing principle in planning for capital projects. All costs associated with a capital project, including operations and maintenance, will be included in the operating budget at the time of release of the applicable annual operating budget. Where applicable, the CIP budget document identifies the amount of operating expense associated with the project. Changes to the Adopted Budget Administrative policies and the Palo Alto Municipal Code provide guidelines on budget trans- fers, the authorization necessary to implement transfers, and appropriations after the budget is adopted. Budget Amendment This is an adjustment to the total project appropriated amount which was not included in the original adopted budget. These supplemental appropriations are presented to City Council in an agenda report and must be approved by the City Council. Reasons for initiating a Budget Amendment include: • Recognizing unanticipated revenue, which was not projected in the budget, and appropriating related expenditure in the year received (requires 2/3 City Council approval) • Changes in scope of work ▪ Higher than estimated costs • Adding new projects to the budget due to an urgent need or City Council direction Budgetary Basis The budget is prepared in accordance with Generally Accepted Accounting Principles. The bud- get for governmental funds has been prepared on a modified accrual basis. The modified accrual basis recognizes expenditures when the related fund liability is incurred. Revenues are recognized when they become both measurable and available. "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Fund Structure and Accounting Basis The accounts of the City are made up of funds that help organize and account for restricted resources. A fund is defined as a fiscal and accounting entity with a self -balancing set of accounts (comprised of assets, liabilities, fund equity, revenues, and expenditures), which are segregated for the purpose of carrying out specific activities or attaining certain objectives in accordance with regulatory requirements. The City has the following fund type categories: Governmental Fund Types The Governmental Funds include the General, Special Revenue, Debt Service, and Capital Proj- ect Funds. Governmental Funds are reported using the current financial resources measure- ment focus and the modified accrual basis of accounting. 20 THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET THE BUDGET PROCESS AND DOCUMENT Proprietary Fund Types The Proprietary Funds, which include the Enterprise and Internal Service Funds, are used to account for the City's business -type activities. Proprietary funds are reported using the eco- nomic resources measurement focus and the full accrual basis of accounting. Revenues are recorded when earned, and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. Fiduciary Fund Types The Fiduciary Funds account for assets held by the City in trust or as an agent for various assessment and community facilities districts. The City budget process does not include fidu- ciary funds. Agency Fund Types The Agency Funds are custodial in nature and do not involve measurement of results of opera- tions. The City maintains three agency funds. The City budget process does not include agency funds. Document Layout The Capital Budget document provides readers with cost estimates, methods of financing, and project schedules for the City of Palo Alto's CIP for the next five years as well as estimates for current year activity. The document is organized by fund with each fund section containing the following elements: Capital Projects Fund Overview: A narrative for every fund is included in this document, which includes historical expenditure levels, budget comparisons to prior years, a summary of the infrastructure related to that particular fund, and a discussion of major capital projects grouped by category. Additionally, this section includes statistical information regarding the program such as miles of gas mains or number of vehicles in the City fleet. Project Detail Pages: After each fund summary, the reader finds information for each capital project, both recurring and non -recurring projects. The project pages include information regarding the project completion schedules (initial and revised), descriptions, justifications, a summary of significant changes to the cost or schedule of a project, revenue and expense infor- mation by fiscal year, and operating budget impacts for each project. This allows for the total cost of a project to be detailed. The information in the project detail pages is discussed further below. Project Maps: For the Adopted Capital Improvement Fund and the various Enterprise Funds, a map is included which shows the location of projects, for projects that have a singular defined location. At the end of the document, the reader will find a Glossary which defines frequently used terms. THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 21 THE BUDGET PROCESS AND DOCUMENT Understanding the Details Project Numbering Sequence The project number contains seven charac- ters. The first two are letters related to the managing department or fund. The next two digits relate to the fiscal year in which the project first received funding or was identi- fied. The final three numbers are system - generated. For example, with project PE - 17006, the "PE" denotes Public Works Engi- neering, the "17" indicates Fiscal Year 2017 funding, and the "006" is the sequential project number. The "Managing Department or Fund" table can be used as a reference for the two -character alpha portion of the project number. Project Information The project detail pages include the follow- ing information: Fund - refers to the fund where the project is budgeted. Category - describes the type of activity that the project aligns to within the fund. A table at the end of this section provides a summary of the categories assigned to the various funds. Project Location - describes the location or area that will be improved as a result of the project. Managing Department - refers to the department or office that is responsible for the delivery of the project. IBRC Reference - refers to nomenclature devised by the Infrastructure Blue Ribbon Commission (IBRC) for certain General Fund projects; "keep -up" refers to projects which address the annual maintenance of existing infrastructure; "catch-up" refers to projects which address deferred maintenance needs; "new" refers to projects which address needs not identified by "keep -up" or "catch-up." This category only applies to General Fund projects after the release of the Final IBRC report in 2011. Initial/Revised Project Start/Completion - indicates what the initial schedule for the project was, as well as any subsequent changes. Project Description - provides the scope of work for the project. Project Justification - outlines the reasons why funding is required. PROJECT CODE MANAGING DEPARTMENT OR FUND AC AP AS CB EL FD FO GS LB OS PD PE PF PG PL PO SD TE VR WC WQ WS Arts & Culture Airport Fund Administrative Services Cubberley Fund Electric Fund Fire Department Fiber Optics Fund Gas Fund Library Open Space Police Department Public Works Engineering Public Works Facilities Parks & Golf Course City Manager/Office of Trans- portation Public Works Operations Stormwater Management Fund Technology Fund Vehicle Fund Wastewater Collection Fund Wastewater Treatment Fund Water Fund 22 THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET THE BUDGET PROCESS AND DOCUMENT Supplemental Information - provides additional information that may enhance the project description and justification. Significant Changes - provides an explanation of the changes to the initial schedule or budget for a project. Funding Sources Schedule - outlines the sources of funding for the project by fiscal year. Gen- erally projects are not funded by a particular grant, fee, or transfer, but in instances where they are, these sources are indicated. In most cases, this section indicates the amount that the fund where the project is budgeted will contribute towards the project. This table also includes prior year revenues, a current year estimate, anticipated revenue beyond the five years of the CIP, and total revenue for the project. Expenditure Schedule - outlines the projected costs, by year for each project. Costs are broken into phases, such as design and construction, to indicate how the funds will be spent each year. Where applicable, salary and benefit estimates are included in the individual phases for a proj- ect, rather than reflected separately as in prior years. Salary and benefit costs are estimated for all five years of the CIP. In prior years, salary and benefit costs were reflected within the project for the first year of the CIP only. This table also includes prior year expenditures, a current year estimate, anticipated expenditures beyond the five years of the CIP, and the total cost of the project. Operating Impacts - describes estimated annual maintenance and operating costs associated with the project. Efforts have been made to include the operating cost impacts wherever possi- ble. Maintenance costs include utilities, equipment maintenance or service, facilities mainte- nance or service, grounds/landscape maintenance or service, custodial maintenance and others. Relationship to Comprehensive Plan - indicates how the project furthers the implementation of the Comprehensive Plan, citing specific Comprehensive Plan policies and programs. In instances where a secondary relationship to the Comprehensive Plan exists, this is notated as well. Potential Board/Commission Review - City Council -appointed advisory board, commission or ad hoc committee that has oversight responsibility on a project. A project may be reviewed by more than one board or commission. This body (bodies) provides the City Council input as to the merits of a project. Environmental Impact Analysis - indicates the California Environmental Quality Act (CEQA) sta- tus of the project and LEED status, if applicable. THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 23 THE BUDGET PROCESS AND DOCUMENT CAPITAL FUNDS Capital Improvement Fund Buildings and Facilities . Department Technology Upgrades . Parks and Open Space . Streets and Sidewalks . Traffic and Transportation . Administration Cubberley Property Infrastructure Fund . Buildings and Facilities Parks and Open Space ENTERPRISE FUNDS Airport Fund . Airport Apron, Runways, and Taxiways . Airport Facilities Electric Fund . Customer Connections . System Improvements Undergrounding Projects Fiber Optics Fund . Capacity Improvements . Customer Connections Gas Fund . Customer Connections . Gas Main Replacements . System Improvements Stormwater Management Fund Capacity Improvements System Rehabilitation Wastewater Collection Fund Customer Connections System Improvements Wastewater Treatment Fund Buildings and Facilities . System Improvements Water Fund Customer Connections System Improvements Water Main Replacements INTERNAL SERVICE FUNDS Technology Fund . Citywide Technology Upgrades and Improvements . Department Technology Upgrades and Improvements Vehicle Replacement Fund Fleet Infrastructure Improvements Vehicle and Equipment Replacement 24 THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET BUDGET AWARD 4.1 ^'* 46- L 5c. '. t �l ) ,A- ' , .. _ J1. ncr CaCifornia Society of MunicipaCFinance Officers Certificate of Award Capital Budget Excellence Award Fiscal Year 2019-2020 Presented to the City of Palo Alto For meeting the criteria established to achieve the Capital Budget Excellence Award. January 31, 2020 Steve Heide CSMFO President Yolanda Rodriguez, Chair Recognition Committee Dedicated Excellence in Municipal Financial Reporting Jt* 0 ',94 C 'h 3 7, BUDGET AWARD • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 25 CITY OF PALO ALTO Fina '. _Summ CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 27 CITY OF PALO ALTO SUMMARY OF CIP PROGRAM REVENUE Revenue Source ($000's) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Total CIP 2021 2022 2023 2024 2025 2021-2025 a • ital Im • rovement Funds Transfer from General Fund $ 14,657 $ 19,744 $ 25,909 $ 31,224 $ 33,148 $ 124,681 Debt Financing Gas Tax Funds $ 102,000 $0 $0 $0 $0 $102,000 $ 2,591 $2,711 $2,711 $ 2,711 $ 2,711 $ 13,433 Impact Fees/In-Lieu Fees Federal, State, and Local Agencies Stanford University Medical Center Fund Transfer from Parking Funds Transfer from Other Funds $ 6,435 $ 16,170 $ 10,042 $ 2,904 $ 1.765 $ 1,765 $ 32,646 $ 3,250 $ 7.966 $ 735 $ 745 $ 545 $ 16,426 $ 7,269 $ 4,075 $0 $0 $14,594 $ 100 $ 115 $ 75 $ 65 $ 355 $ 2,292 $ 176 $ 168 $0 $0 $ 2,636 TOTAL CAPITAL IMPROVEMENT FUNDS $ 147,495 $ 48,023 $ 36,576 $ 36,509 $ 38,169 $ 306,771 nterprlse Funds Utility User Fees and Charges Debt Financing Federal, State, and Local Agencies Transfers from Other Funds $ 5,561 $ 5,366 $ 5,696 $ 5,746 $ 5,490 $ 27,858 $ 28,862 $ 33,080 $ 33,550 $ 15,180 $ 15,360 $ 126,032 $ 19,289 $ 624 $ 312 $ 433 $ 3,998 $ 24,655 $ 332 $ 313 $ 323 $ 342 $ 2,453 $ 3,763 TOTAL ENTERPRISE FUNDS $ 54,025 $ 39,392 $ 39,890 $ 21,701 $ 27,300 $ 182,309 nternal Services Funds Transfer from General Fund $ 850 $ 753 $ 754 $ 850 $ 2,126 $ 1,545 $ 1,545 $ 2,126 $ 2,126 $ 1,545 $ 6,143 $ 8,078 Transfer from Other Funds Other Agencies $0 $0 $0 $0 $0 TOTAL INTERNAL SERVICE FUNDS $ 1,603 $ 1,604 $ 3,671 $ 3,671 $ 3,671 $ 14,221 TOTAL CAPITAL IMPROVEMENT PROGRAM $ 203,123 $ 89,019 $ 80,137 $ 61,882 $ 69,140 $ 503,301 Transfer From General Fund The Capital Improvement Fund category includes two funds, the Capital Improvement Fund, and the Cubberley Property Infrastructure Fund. These funds are primarily supported by an annual transfer from the General Fund for repairs to the City's roads, parks and open space, and City facilities. To support essential infrastructure, the Capital Improvement Fund receives an annual base General Fund transfer amount, and revenue from Transient Occupancy Tax (TOT). The two voter -approved increases to the Transient Occupancy Tax (TOT), November 2014 and November 2018, totaling 3.5 percent of TOT revenue, were identified by the City Council as a funding source to support infrastructure needs. Revenue generated from TOT, which includes the anticipated new Marriott hotel opening in Fiscal Year 2021, is transferred to support bud- geted Infrastructure Plan projects and expected debt financing to fund two of the Infrastruc- ture Plan projects, the California Avenue Parking Garage and the new Public Safety Building. SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 29 SUMMARY OF CIP PROGRAM REVENUE The service delivery and economic impacts of COVID-19 necessitated a reduction of the Gen- eral Fund transfers to the Capital Improvement Fund. To balance liabilities, capital improve- ment expenses were reduced to the minimal, while responsible, level of investment in the City's essential infrastructure. This led to the reprioritization of projects, including reducing funding for the Downtown Parking Garage project (PE -15007). In the 2021-2025 CIP, the total General Fund transfer to the Capital Improvement Fund is $115.4 million, ranging between $12.8 million and $31.3 million annually. This figure includes estimated interest earnings in the Capital Improvement Fund of $1.2 million annually, the base General Fund transfer to the Capital Improvement Fund, and revenue anticipated from the 3.5 percent of TOT. The Cubberley Prop- erty Infrastructure Fund will continue to be supported by an annual $1.8 million transfer from the General Fund, approved by the City Council in 2015 as part of the Cubberley Lease Agree- ment. Under the new lease agreement approved by the City Council on June 23, 2020 (CMR #11460), the operating and maintenance costs are expected to continue at current levels. Transfers from the General Fund to the Internal Service Funds are comprised mostly of funding for vehicle replacement costs in the Vehicle Replacements and Maintenance Fund. In reflection of service delivery impacts from COVID-19, these transfers were also decreased by limiting replacements to only regulatory or serious maintenance issues in Fiscal Year 2021 and Fiscal Year 2022. In the 2021-2025 CIP, the total General Fund transfer to the Vehicle Replacement and Maintenance fund is $8.1 million (averaging $1.6 million annually). Certificates of Partici nation/Debt Financing The Infrastructure Plan (IP), as approved by the City Council in June 2014 (CMR #4889), relied upon a borrowing mechanism known as Certificates of Participation (COP) to fund a portion of the improvements outlined in the plan ($63.3 million). By pledging future revenues generated by voter -approved increases to the TOT (discussed in the Transfer from General Fund section), the City can finance, through issuance of debt, the cost of construction of IP projects such as the New California Avenue Area Parking Garage (PE -18000) and a New Public Safety Building (PE -15001). Bond funding for the California Avenue Parking Garage was approved by the City Council in October 2018 (CMR# 9689) and the bonds were sold generating $42.0 million in proceeds in March 2019. In the 2021-2025 CIP, $102.0 million of COP funding is recommended in Fiscal Year 2021 for the new Public Safety Building project. This will bring the total for debt financed IP projects to $144.0 million with an estimated annual debt service cost of $9.7 million. In 2012, the Regional Water Quality Control Plant (RWQCP) created a Long -Range Facilities Plan to evaluate the infrastructure needs at the RWQCP with regards to future regulations, replacement and rehabilitation needs, site planning, and flow and load projections. Due to the large expense of the major projects included in the 2021-2025 CIP, the RWQCP will require debt financing. Staff has applied for state revolving fund (SRF) loans and has received approval from the City Council to pursue revenue bonds for these projects (CMR #10011). Staff will return to Council once the debt financing mechanism, SRF, revenue bonds, or a blend of both is determined. 30 SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET SUMMARY OF CIP PROGRAM REVENUE Gas Tax Fund The Gas Tax Fund accounts for revenues received from the State gas tax and Federal and State grants earmarked for street improvements. Use of this fund is restricted to maintenance of the road network system of the City, including sidewalks. Transfers from the Gas Tax Fund sup- ports the following CIP Projects: Street Maintenance (PE -86070) and Safe Routes to School (PL -00026). The City achieved its primary goal of reaching a citywide average Pavement Con- dition Index (PCI) score of 85 in 2018, three years earlier than the initial goal. Funding in the 2021-2025 CIP will be used to work towards the City's secondary street maintenance goal of having no streets under a PCI score of 60. The passage of S.B. 1 for Road Maintenance and Rehabilitation is estimated to provide an additional $1.3 million annually for street maintenance. This funding could assist with the City's street maintenance program, possibly allowing some funds to be reallocated to other capital projects with City Council approval. Develo oment Impact Fees Development impact fees are collected from developers and provide funding for the City's infrastructure related to community centers, libraries, parks, public facilities, and transportation. The City Attorney provides guidance on whether a project qualifies for funding. In the 2021- 2025 CIP, two projects are supported by Parks Impact Fees: Dog Park Installation and Renovation (PG -18001) and Park Restroom Installation (PG -19000). The utilization of Park Dedication Fees for the Byxbee Park Completion project (PE -18006) was included in the City Council approved Infrastructure Plan. Work in this project has been programmed in Fiscal Year 2021 to coordinate with the Baylands Comprehensive Conservation Plan project (PG -17000) and the Byxbee Park Master Plan. Community Center Impact Fees are recommended to be used to complete Phase I of the JMZ Renovation (AC -18001) and Rinconada Park Improvements (PE -08001). Traffic Impact Fees are programmed to support the Traffic Signal and Intelligent Transportation Systems project (PL -05030), which maintains traffic safety and improves roadway operations including the reduction of roadway congestion with traffic signal retiming projects. Funding from the New Public Safety Facilities Impact Fees is programmed in the New Public Safety Building project (PE -15001) for the design and construction of a new Public Safety Building on Lot C-6 in the California Avenue commercial area. Funds from the Library Impact Fees are programmed to fund a new Library Automated Material Handling project (LB -21000). Lastly, transfers from the Downtown Parking In -Lieu Fund to the Capital Improvement Fund, totaling $5.5 million are anticipated in FY 2022 to support the costs associated with the Downtown Parking Garage (PE -15007) project. Fec eral, State, & Local Agencies The City partners with local agencies to provide support to certain capital projects. This revenue is typically provided as reimbursement grants or direct transfer payments. In Fiscal Year 2021, the City is expected to receive approximately $16.1 million from other agencies in support of projects in the Capital Improvement Fund some of which are: $8.6 million from Caltrans to fund $4.6 million for the Newell Road/San Francisquito Creek Bridge Replacement project (PE -12011) and another $4.0 million for the Churchill Avenue/Alma Street Railroad Crossing Safety Improvements project (PL -20000); $2.0 million from Santa Clara County and a SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 31 SUMMARY OF CIP PROGRAM REVENUE One Bay Area Grant (OBAG) for the El Camino Real Pedestrian Safety and Streetscape Project (PL -18000); and $1.5 million from Santa Clara County for the Highway 101 Pedestrian/Bicycle Overpass project (PE -11011). In the remaining years of the Capital Improvement Program (Fiscal Years 2022 through 2025), it is anticipated that the City will receive an additional $16.5 million in funds from other agencies for projects programmed in the Capital Improvement Fund. This revenue category includes Measure B funding for transportation enhancements from the Santa Clara Valley Transportation Authority (VTA), which is programmed to fund costs associated with Railroad Grade Separation (PL -17001), Traffic Signal and Intelligent Transportation Systems (PL -05030), and Street Maintenance (PE -86070). In addition, funding from the Federal Aviation Administration for the Airport Apron Reconstruction project is recorded in the Airport Fund in this category in Fiscal Year 2021. Stanford University Medical Center Development Agreement In 2011, a development agreement was established between the City of Palo Alto and the Stan- ford University Medical Center Parties. The funds received by the City as a result of this devel- opment agreement represent a significant portion of the funding for the Infrastructure Plan projects. Over the course of the 2021-2025 CIP, transfers to the Capital Improvement Fund totaling $15.5 million are anticipated. This funding will support a variety of projects including the Bicycle and Pedestrian Transportation Implementation Plan (PL -04010), the New Public Safety Building (PE -15001), the reconstruction of Fire Station #4 (PE -18004), the Quarry Road Improvements and Transit Center (PL -16000), and Railroad Grade Separation (PL -17000). For additional information about the development agreement, please refer to the Special Revenue Funds section of the Fiscal Year 2021 Operating Budget document. Parkinc Funds Over the 2021-2025 CIP, $0.4 million is expected to be transferred from the City's parking funds for the University Avenue Parking Improvements project (PF-14003). Funding for parking related capital investments beginning in FY 2021 and beyond is contingent upon continued availability of revenues generated from parking permits within the respective parking dis- tricts. Transfers From Enter arise Func s The City of Palo Alto has nine Enterprise Funds that are managed by the Public Works Depart- ment and the Utilities Department. The Airport Fund, Refuse Fund, Stormwater Management Fund, and Wastewater Treatment Fund are collectively referred to as the "Public Works Funds," while the Electric Fund, Fiber Optics Fund, Gas Fund, Water Fund, and Wastewater Collection Fund are collectively referred to as the "Utilities Funds." For further information, please refer to The Budget Process and Document section of this book. In instances where the Enterprise Funds would benefit from a General Fund or Internal Service Fund project, the Enterprise Funds are charged for their proportional share. Several examples are included in the 2021-2025 CIP; including the Municipal Services Center (MSC) Building A, B, and C Roofing 32 SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET SUMMARY OF CIP PROGRAM REVENUE Replacement (PF-17000); MSC Lighting, Mechanical, and Electric Improvements (PF-16006); Water, Gas, Wastewater Office Remodel (PE -19001); City Facility Parking Lot Maintenance (PE - 09003); and City Council Chambers Upgrade (TE-19001) projects. A portion of the cost of these projects will be split among the various Enterprise Funds according to the proportional use by the various funds. Enterprise Funds Utility Rate Changes Enterprise Funds operate on a full cost recovery basis. Accordingly, all costs related to opera- tions and capital projects are recovered through utility rate charges. The Fiscal Year 2021 Oper- ating Budget document contains a detailed discussion regarding the Fiscal Year 2021 utility rate increases. Transfers Within Enterprise Func s Most of the Enterprise Funds are supported by rates, and the revenue is used for specific services provided by each fund. When a capital project supports multiple Enterprise Funds, the fund that manages the project is reimbursed through transfers from other funds to ensure the project's costs are proportionally shared. An example of this type of project is the application of the Geographic Information System (GIS) (WS -02014) that benefits the Water, Gas and Wastewater Collection Funds. The Water Fund manages the GIS project, and the Gas and Wastewater Collection Funds reimburse the Water Fund for their share of the project cost. SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 33 SUMMARY OF CIP PROGRAM REVENUE Enterprise Fund Project Name User Fee 2021-2025 CIP Description Electric Fund Underground District 43; Electric Customer Connections (EL -89028; EL -08001) Connection Fees $8.800.000 Cover services for installation, transformers, meters for new customers, upgrading of existing customers and temporary service connection. For a list of other services refer to Utility Rate Schedule E-15. Electric Fund Fiber Optics Fund Gas Fund Wastewater Collection Fund Water Fund Underground District 43: Joint Access 'Wood Pole Replacements Fees (EL -11009; EL -19004) Fiber Optic Customer Fiber Optic Connections License Fees (FO -10000) Gas System,. Customer Connection Connections Fees (GS -80017) Sewer System, Customer Connection Connections Fees (WC -80020) Water System, Customer Connection Connections Fees (WS -80013) $1.050.000 Shared cost for telecommunication access to utility poles. $1 00,000 Cover installation of fiber optic infrastructure for new service connections. For a list of other services refer to Utility Rate Schedule EDF-1. $4.500.000 Cover services for distribution system extension, service connection, meter charges and relocation. For a list of other services refer to Utility Rate Schedule G-5. $1,500,000 Cover services for collection system extension, service connection, relocation of facilities and manholes. For a list of other services refer to Utility Rate Schedule 5-5. $6,483,154 Cover services for distribution system: extension, service connection, meter charges, capacity fees and fire hydrants. For a list of other services refer to Utility Rate Schedule W-5. User Fees and Charges Certain CIP projects in the Enterprise Funds are supported by user fees. Included in this cate- gory are certain charges to telecommunication and cable television companies pertaining to undergrounding projects. The list of projects funded by user fees and the description of each user fee are summarized in the table above. Stormwater Management Fee In April 2005, property owners approved an increase in the Storm Drainage Fee through a mail ballot process conducted in accordance with Proposition 218. Under the provisions of the 2005 ballot measure, the base rate of $13.05 was scheduled to sunset on June 1, 2017, reverting to the pre -election rate of $4.25. In an effort to reauthorize the fee through another ballot measure, staff worked with a City Manager -appointed Blue -Ribbon Committee to generate a recommen- dation for stormwater management funding beyond Fiscal Year 2017 and a joint committee/ staff funding recommendation was presented to City Council in Spring 2016. In April 2017, the Stormwater Management Fee was approved by a majority of property owners via a ballot -by mail process, establishing a base rate of $13.65 per Equivalent Residential Unit (ERU) per month along with a provision that the City Council could increase the rate on an annual basis by the local inflation rate, as measured by the Consumer Price Index (CPI), or six percent, whichever is less. Under the provisions of the ballot measure, the fee is recommended to increase by 2.5 per- cent, based on the local CPI increase, to $15.03 per ERU for Fiscal Year 2021. 34 SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET SUMMARY OF CIP PROGRAM REVENUE Partner Agencies The Cities of Palo Alto, Mountain View, and Los Altos, along with the Town of Los Altos Hills, Stanford University, and the East Palo Alto Sanitary District (the partners) participate jointly in the cost of maintaining and operating the City of Palo Alto Regional Water Quality Control Plant (RWQCP). The City of Palo Alto is the owner and the administrator of the RWQCP, and the partners reimburse the City for their share of the cost of capital projects programmed to maintain or upgrade the RWQCP facilities. Internal Service Funcs The General Fund, Capital Improvement Funds, and Enterprise Funds provide funding for their share of capital projects in the Internal Service Funds (ISF) through a cost allocation mecha- nism. Costs are allocated to the various funds based on proportional use of Vehicle Replace- ment and Technology related capital projects. SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 35 CITY OF PALO ALTO SUMMARY INFORMATION 2021 CAPITAL BUDGET EXPENDITURES BY FUND - $299.9 MILLION Wastewater Treatment Fund $32.7M Wastewater Collection Fund $4.9M Stormwater Management Fund $4.2M Gas Fund $9.3M Fiber Optics Fund $1.5M Electric Fund $27.3M Technology Fund $1.6M Vehicle Replacement. & Maintenance Fund $6.2M Airport Fund J Cubberley Property $19.4M Infrastructure Fund $1.4M Water Fund $14.7M Capital Improvement Fund $176.8M SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 37 SUMMARY INFORMATION 2021 CAPITAL BUDGET REVENUES BY SOURCE - $299.9 MILLION Transfer from General Fund $15.5M Transfer from Other Funds $0.7M Transfer from Debt Financing Parking Fu •s $130.9M $0.1M Gas Tax Funds $2.6M Impact Fees/ In -Lieu Fees $6.4M Utility Fees and Charges $5.6M Transfer from Enterprise Funds $2.6M Stanford University Medical Center $3.3M Revenue from Other Agencies $9.8M Federal and State Grants $25.7M Fund Balance/ Reserves $96.8M 38 SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET SUMMARY INFORMATION 2021-2025 CAPITAL IMPROVEMENT PLAN EXPENDITURES BY FUND $772.4 MILLION Cubberley Property Capital Improvement Infrastructure Fund Fund $3.5M $337.8M Technology Fund $4.2M Vehicle Replacement & Maintenance Fund $18.8M Fiber Optics Fund $3.3M Airport Fund $26.0M Stormwater Management Fund $13.8M Wastewater Collection Fund $25.0M Water Fund $50.9M Electric Fund $101.1M Gas Fund $41.5M Wastewater eatment Fund $146.4M SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 39 SUMMARY INFORMATION 2021-2025 CAPITAL IMPROVEMENT PLAN REVENUES BY SOURCE $772.4 MILLION Transfer from General Fund $132.8M Transfer from Parking Fu is $0.4M Gas Tax Funds $13.4M Impact Fees/ In - Lieu Fees $16.4M Utility Fees and Charges $27.9M Transfer from Enterprise Funds $11.7M Stanford University Medical Center $14.6M Transfer from Other Funds $0.9M Revenue from Other Agencies $20.5M Federal and State Grants $36.8M Debt Financing $228.0M Fund Balance/Reserves $269.0M 40 SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET • SUMMARY INFORMATION 2021 CAPITAL IMPROVEMENT FUND EXPENDITURES BY CATEGORY $174.4 MILLION Traffic and Transportation $28.7M Streets and Sidewalks $12.5M Parks and Open Space $10.7M Department Technology Upgrades and Improvements $0.5M Buildings and Facilities _ $121.3M SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 41 SUMMARY INFORMATION 2021 CAPITAL IMPROVEMENT FUND REVENUES BY SOURCE $174.4 MILLION Transfer from Other Funds $0.7M Transfer from General Fund $12.8M Federal and State Grants $6.4M Gas Tax Funds $2.6M Impact Fees In -Lieu Fees $6.4M Revenue from Other Agencies $9.8M Stanford University_ Medical Center $3.3M Transfer from Transfer from Parking Enterprise Funds Funds $1.5M $0.1M NFund Balance/ Reserve $28.8M Debt Financing $102.0M 42 SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET SUMMARY INFORMATION 2021-2025 CAPITAL IMPROVEMENT FUND EXPENDITURES BY CATEGORY $296.8 MILLION Traffic and Transportation $55.6M Streets and Sidewalks $46.2M Buildings and Facilities $147.0M Department Technology Upgrades and Improvements $0.9M Parks and Open Space $34.3M SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 43 SUMMARY INFORMATION 2021-2025 CAPITAL IMPROVEMENT FUND REVENUES BY SOURCE $296.8 MILLION Transfer from Parking Funds $0.4M Transfer fr Enterprise Funds $1.8M Gas Tax $13.4M Impact Fees/ In -Lieu Fees $16.4M Stanford University Medical Center $14.6M Revenue from Other Agencies $20.5M Federal and State Grants $12.2M Debt Financing $102.0M Transfer from General Fund $114.7M Transfer from Other Funds $0.8M 44 SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET DEBT POLICY AND OBLIGATIONS Summary of Debt Obligations Original Issue Balance Additions Retirements Balance Current June 30, 2019 June 30, 2020 Portion Amount Governmental Activity Debt: 2010A General Obligation Bonds 3.25 - 5.%, due 8/1/2040 2013A General Obligation Bonds 2.00-5.00%, due 3/1/2041 Add: Unamortized Premium 55,305 44,585 1,290 26,695 15,915 3,452 435 15,480 450 158 3,294 158 2018A Golf Course (Green} Certificates of Participation 2.20-4.22%, due 11/1/2047 2018B Refinancing Downtown Parking Improvements Certificates of Participation 2.65-3.12 a, due 11/1/2022 595 595 2019 California Ave Parking Garage Certificates of Participation 2.53-5,00%, due 11/1/2048 Add: Unamortized Premium 8,375 8,340 35 3,305 145 450 145 37,370 37,370 4,879 375 36,995 530 193 4,686 193 Total Governmental Activity Debt $122,340 $115,136 $0 $2,631 $.112,505 $2,946 Business -type Activity Debt: Utility Revenue Bonds: 1995 Series A, 5_00-625%, due 6/1/2020 1999 Refunding, 3.25-5.25%, due 5/1/2024 2009 Series A, 1.80 - 4.55%, due 5/2/2035 2011 Series A, 3.00-4.00%, due 5/1/2026 Add: Unamoratized Premium 8,640 645 17,735 7,470 35,015 25,540 17,225 9,060 561 645 - 310 6,660 1,540 1,130 25,510 1,180 1,170 7,890 1,210 82 479 82 Energy Tax Credit Bonds 2007 Series A, 0%, due 12/15/2021 Less: Unamoratized Discount 1,500 300 (15) 100 200 100 (5) (11) (5) State Water Resources Loan 2007,0%, due 6/30/2029 2009,2 5%, due 11/30/2030 2017, 1.8°6, due 3/30/2049 Total Busines-type Activity Debt 9,000 8,500 29,684 4,500 5,666 19,422 3,968 450 405 623 4,050 5,258 22,767 450 419 505 $127,299 $74,248 $3,968 $5,413 $72,,803 $5,581 DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 45 DEBT POLICY AND OBLIGATIONS De at Policy and Obligations The City of Palo Alto recognizes the need for spending a prudent amount every year for ongo- ing capital replacement and rehabilitation needs. An ongoing capital improvement plan is vital to ensuring the future viability of services. To achieve this priority, the City funds its regular and ongoing capital needs primarily on a "pay-as-you-go" basis. However, for special or extraordi- nary capital improvement projects; refinancing of existing debt; and purchase of major and mul- tiple pieces of equipment it is appropriate to consider debt financing. The City's updated Debt Policy establishes the guidelines to support the decision -making process for issuing debt. De at Policy Guidelines The City's Debt Policy provides guidelines for refinancing existing debt; detailing the responsi- bilities of City staff engaged in issuing debt; delineating the debt instruments or vehicles (e.g. General Obligation Bonds, Certificates of Participation, Utilities Revenue Bonds etc.) the City can utilize; and describing situations in which tax-exempt and taxable debt can be used. The depth and breadth of the policy serve to guide current and future staff. Below are highlights of the Debt Policy guidelines for the use of debt and other financing. A. Debt may be judiciously used when some or all of the following conditions exist: • Estimated future revenue is sufficient to ensure the payment of annual debt service. • Other financing options have been explored and are not viable for the timely or economic acquisition or completion of a capital project. • A capital project is mandated by federal or state authorities with no other viable funding option available. • The capital project or asset lends itself to debt financing rather than pay-as-you-go funding based on the expected useful life of the project. ▪ Debt will not be used to fund ongoing operating expenses of the City except for situations in which cash flow problems arise and the City may need to issue short-term Tax or Revenue Anticipation Notes. • Annual debt service shall not exceed 10 percent of annual operating expenses for the General Fund unless an exception is approved by City Council. For all other City funds annual debt service shall not exceed 15 percent of annual operating expenses unless an exception is approved by City Council. B. Minimize borrowing costs by: ▪ Maximizing the use of existing resources for capital projects and equipment needs. • Issuing tax-exempt debt except in instances where IRS regulations require taxable bonds. • Striving to obtain the highest credit ratings possible. • Maintaining a competitive bid process on bond sales except for situations in which negotiated or private placement sales meet City objectives. In negotiated or private 46 DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET DEBT POLICY AND OBLIGATIONS placement sales, City staff will work with its Municipal Advisor (aka Financial Advisor) to review proposed interest rates and proposed fees. • Ensuring that the type of debt and debt structure developed result in advantageous marketing of each issue. C. Linking debt to appropriate revenue sources and project users: • When possible, tie project financing directly to users of a specific facility or use. Examples include renovation of the Golf Course where user fees can offset debt service or replacing gas mains where gas rates can be increased to cover debt expense. • Debt financing in the Enterprise Funds so as to avoid significant spikes in user rates by smoothing out costs over time. In addition to capital projects, the City can finance essential equipment and vehicles. These assets range from public safety vehicles to utility equipment. The underlying asset must have a minimum useful life of three years. Short-term financings, including loans and capital lease pur- chase agreements, are executed to meet such needs. It has been the City's practice to fund these purchases with existing resources; however, debt financing flexibility for future needs remains an option. The Chief Financial Officer or Director of Administrative Services, supported by the Treasury Division, will periodically evaluate existing debt and execute refinancing when economically beneficial. Refinancing may include the issuance of bonds to refund existing bonds or the issu- ance of bonds in order to refund other obligations. A net present value analysis, both in dollar and percentage terms, will be conducted to determine whether refinancing is optimal. As a "rule of thumb," a minimum 3.0 percent net present value savings will be used as a basis to begin refi- nancing efforts; however, a higher savings level may be considered. As with new debt, all refi- nancing must be approved by City Council. In September 2016, the state legislature adopted Senate Bill 1029, Hertzberg (SB 1029), amend- ing Government Code section 8855 to place additional reporting obligations on issuers of pub- lic debt, effective January 1, 2017. The amendments require an issuer to certify that they have adopted a debt policy concerning the use of debt and that the proposed debt issuance is con- sistent with that policy. Though the City's Debt Policy and practice substantially complied with the new requirements prior to this legislation, minor updates to the Debt Policy were approved by the City Council in April 2017 to explicitly comply with SB 1029 requirements. This statute also added additional reporting requirement to the California Debt and Investment Advisory Commission (CDIAC), such as the submission of an annual report for any issuance of debt. Legal Debt Limit Based upon the assessed valuation of $36.8 billion for the fiscal year ending June 30, 2019, the City is limited to general obligation indebtedness of $1.4 billion per State law. As of June 30, 2019, the amount of debt applicable to the debt limit was $60.5 million, which is well below the City's legal debt limit. The debt limit is applicable to voter -approved general obligation (GO) bonds that have been approved in prior years to fund capital improvement projects to reno- vate and build out the City's libraries including the Mitchell Park Library and Community Center. DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 47 DEBT POLICY AND OBLIGATIONS De of O °ligation Descriptions 2010A and 2013A General Obligation (GO) Bonds On June 30, 2010, the City issued the first series of $55.3 million and on June 26, 2013 the sec- ond series of $20.6 million of GO bonds to finance costs for constructing a new Mitchell Park Library and Community Center, as well as substantial improvements to the Main Library and the Downtown Library. Principal payments are due annually on August 1 and interest payments semi-annually on February 1 and August 1, from 2.0 percent to 5.0 percent, and are payable from property tax revenues. As of June 30, 2020, for the above 2010 and 2013 bonds, $43.3 million and $15.5 million princi- pal and $24.3 million and $8.0 million interest will be the remaining debt service on the bonds with final payment occurring in Fiscal Year 2041 and Fiscal Year 2042, respectively. 2018 Capital Improvement ("Golf Course") Project and 2002B ("Civic Center Refinancing and Downtown Parking Improvements Project") Refinancing Certificates of Participation (COPs) On June 5, 2018, the City issued taxable (Green Bonds) COPs of $8.4 million for the renovation of Palo Alto's Municipal Golf Course and $0.6 million to refinance the 2002B COPs. Debt service payments are due semi-annually on May 1 and November 1. The 2018 Capital Improvement Proj- ect and 2002B refinancing COPs maturity dates and true interest costs are November 2047 at 4.14 percent and November 2022 at 3.11 percent, respectively. 2019 California Avenue Parking Garage Certificates of Participation (COPs) On March 21, 2019, the City issued $26.8 million tax-exempt and $10.6 million taxable COPs for the construction of a six story (four above ground levels and two below ground levels) parking garage in the California Avenue Business District. The new garage will replace existing surface parking lots at two locations and provide 310 additional parking spaces, totaling 636 parking spaces in the new garage. Debt service payments on the $37.4 million COPs are due semi-annually on May 1 and Novem- ber 1. The COPs mature in FY 2049 and have a combined true interest cost (TIC) of 3.75 percent with the tax-exempt bonds' TIC being 3.52 percent and taxable bonds' TIC being 4.32 percent. 1995 Utility Revenue Bonds, Series A On February 1, 1995 the City issued Utility Revenue Bonds to finance certain extensions and improvements to the City's Storm Drainage and Surface Water systems. The bonds are special obligations of the City payable solely from and secured by a pledge of and lien upon the reve- nues derived by the City from the funds, services, and facilities of all Enterprise Funds except the Refuse Fund and the Fiber Optics Fund. Principal payments are payable annually on June 1, 48 DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET DEBT POLICY AND OBLIGATIONS and interest payments semi-annually on June 1 and December 1. A $2.9 million 6.3 percent term bond is due June 1, 2020. In lieu of a reserve fund, the Bonds are secured by a Surety Bond issued by AMBAC Indemnity Corporation. The pledge of future net revenues for the above funds ends upon repayment of the $0.6 million principal and $40,313 interest as the remaining debt service on the bonds as of June 30, 2019 with final payment occurring in Fiscal Year 2020. 1999 Utility Revenue and Refunding Bonds, Series A On June 1, 1999 the City issued Utility Revenue Bonds to refund the 1990 Utility Revenue Refunding Bonds, Series A and the 1992 Utility Revenue Bonds, Series A, and to finance rehabil- itation of the Wastewater Treatment System's two sludge incinerators. The 1990 Utility Revenue Refunding Bonds, Series A and the 1992 Utility Revenue Bonds, Series A, were subsequently retired. The 1999 Bonds are special obligations of the City payable solely from and secured by a pledge of, and lien upon, certain net revenues derived by the City's sewer system and its storm and surface water system, the "Stormwater Management System". As of June 30, 2001, the 1999 Bonds had been allocated to and were repayable from net revenues of the following Enterprise Funds: Wastewater Collection (10.2 percent), Wastewater Treatment (64.6 percent) and Storm - water Management (25.2 percent). Principal payments are payable annually on June 1, and inter- est payments semi-annually on June 1 and December 1. In lieu of a reserve fund, the bonds are secured by a Surety Bond issued by AMBAC Indemnity Corporation. The pledge of future net revenues for the above funds ends upon repayment of the $6.7 million principal and $0.9 million interest as the remaining debt service on the bonds as of June 30, 2020, with final payment occurring in Fiscal Year 2024. 2009 Water Revenue Bonds, Series A On October 6, 2009, the City issued Water Revenue Bonds in the amount of $35.5 million to finance certain improvements to the City's Water utility system. Principal payments are due annually on June 1, and interest payments are due semi-annually on June 1 and December 1, from 1.8 percent to 6.0 percent. The final debt service payment will be made in 2035. When these bonds were issued they were designated as 'Direct Payment Build America Bonds' under the provisions of the American Recovery and Reinvestment Act of 2009 ('Build America Bonds'). The City expected to receive a cash subsidy payment from the United States Treasury equal to 35.0 percent of the interest payable on the 2009 bonds, however, due to the United States federal government budget (sequestration) cuts in calendar year 2013, the receipts declined to 32.5 percent in 2013 and were 33.3 percent in calendar year 2018. The lien on the 1995 Bonds on the net revenues is senior to the lien on net revenues securing the 2009 Bonds and the 2002 Bonds. The City received subsidy payments amounting to $0.5 million, which rep- resents 33.3 percent of the two interest payments due on June 1 and December 1 annually. The pledge of future net revenues of the above funds ends upon repayment of the $25.5 million principal and $13.3 million interest as the remaining debt service on the bonds as of June 30, 2020 with final payment occurring in Fiscal Year 2035. DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 49 DEBT POLICY AND OBLIGATIONS 2011 Utility Revenue Bonds, Series A On September 22, 2011 the City issued Utility Revenue Bonds to refinance the 2002 Utility Rev- enue Bonds, which were issued for certain improvements to the City's Water and Natural Gas utility system. The refinancing resulted in net present value savings of 16.9 percent and cash savings over 15 years of $4.0 million. Principal payments are due annually on June 1, and interest payments are due semi-annually on June 1 and December 1 from 3.0 percent to 4.0 percent. The Revenue Bonds are secured by net revenues generated by the Water and Gas Funds. The pledge of future net revenues ends upon repayment of the $7.9 million principal and $0.9 million interest remaining debt service on the bonds as of June 30, 2020 with final payment occurring in Fiscal Year 2026. 2007 Electric System Clean Renewable Energy Tax Credit Bonds On November 1, 2007 the City issued $1.5 million of Electric Utility Clean Renewable Energy Tax Credit Bonds (CREBS), 2007 Series A, to finance the City's photovoltaic solar panel project. The bonds do not bear interest. In lieu of receiving periodic interest payments, bondholders are allowed federal income tax credit in an amount equal to a credit rate for such CREBS multiplied by the outstanding principal amount of the CREBS owned by the bondholders. The bonds are payable solely from, and secured solely by, a pledge of the net revenues of the Electric system and other funds pledged therefore under the Indenture. The pledge of future Electric Fund net revenues ends upon repayment of the $0.2 million as the remaining debt service on the bonds as of June 30, 2020 with final payment occurring in Fiscal Year 2022. 2007 State Water Resources Loan In October 2007, the City approved the $9.0 million loan agreement with State Water Resources Control Board (SWRCB) to finance the City's Mountain View/Moffett Area Reclaimed Water Pipeline Project. Under the terms of the contract, the City agreed to repay $9.0 million to the State in exchange for receiving $7.5 million in proceeds to be used to fund the project. The dif- ference between the repayment obligation and proceeds amounts to $1.5 million and represents in -substance interest on the outstanding balance. Loan proceeds are drawn down as the project progresses and debt service payments commenced on June 30, 2010. Concurrently with the loan, the City entered into various other agreements including a cost sharing arrangement with the City of Mountain View. Pursuant to that agreement, the City of Mountain View agreed to finance a portion of the project with a $5.0 million loan repayable to the City. This loan has been recorded as 'Due from other government agencies' in the financial statements. The pledge of future net revenues of the above funds ends upon repayment of the $4.1 million principal and $0.7 million in -substance interest as the remaining debt service on the bonds as of June 30, 2020 with final payment occurring in Fiscal Year 2029. 50 DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET DEBT POLICY AND OBLIGATIONS 2009 State Water Resources Loan In October 2009, the City approved an $8.5 million loan agreement with the State Water Resources Control Board (SWRCB) to finance the City's Ultraviolet Disinfection Project. As of June 30, 2011, the full loan in the amount of $8.5 million was drawn down and became outstand- ing. Interest in the amount of $96,000 was accrued and added to the outstanding balance. The pledge of future net revenues of the above funds ends upon repayment of the $5.3 million principal and $0.9 million interest as the remaining debt service on the bonds as of June 30, 2020 with final payment occurring in Fiscal Year 2031. 2017 State Water Resources Loan In June 2017, the State Water Resources Control Board (SWRCB) and the City executed an agreement for an award up to $30.0 million at a rate of 1.8 percent, payable over 30 years, with the first annual installment due May 31, 2020 to finance the replacement of sewage sludge "bio- solids" incinerators at the City's Regional Water Quality Control Plant (RWQCP). In September 2017, due to the projected lower project costs, the agreement was amended to reduce the SWRCB loan amount to $29.7 million. Under the terms of the contract, a portion of the loan amount, $4.0 million, is a federally funded grant (by the U.S. Environmental Protection Agency). The new facility will dewater the bio-solids and allow the material to be loaded onto trucks and taken to a separate facility for further treatment. The RWQCP provides treatment and disposal for wastewater for Palo Alto, Mountain View, Los Altos, Los Altos Hills, East Palo Alto Sanitary District, and Stanford University. Though Palo Alto is the recipient of the loan, the City's agree- ment with the partner agencies obliges them to pay their proportionate share of the principal and interest of this loan. Palo Alto's share of the loan payment is 38.2 percent with the partner agencies paying 61.8 percent. As of June 30, 2020, the City is anticipated to incur and draw down $25.0 million of the project costs from the loan award. Credit Rating Agencies Credit rating is a critical component of strong municipal management. According to Moody's Investors Service, reserves are an important factor in the analysis of a municipality's fiscal health and, therefore, a jurisdiction's fiscal policies should include a plan for maintaining reserves. Rat- ing agencies view sound reserves favorably, thus improving a municipality's rating and its ability to obtain low-cost financing for important projects. The City is proud to report that both Moody's and Standard and Poor's (S&P) awarded their highest credit ratings, Triple A, to the City's General Obligation Bonds for library and community center capital improvements in 2010 and 2013 and reaffirmed these ratings a few times, the last one being in May 2020 by Moody's and. February 2019 by S&P. These ratings demonstrate that Palo Alto's prudent financial man- agement and fiscal strength are viewed favorably by credit agencies. The four Utility bonds (1995, 1999, 2009, & 2011) that are rated also received S&P's highest credit rating of Triple A. Moody's has rated these Utility bonds with their second highest (Aa1) or third highest (Aa2) rat- ings. DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 51 CITY OF PALO ALTO CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 53 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 55 CAPITAL IMPROVEMENT FUND Overview The Capital Improvements Fund, supported by the General Fund and grants and reimburse- ments from other agencies, accounts for general capital investments such as public safety and community facilities. This fund is equivalent to the General Fund Operating Budget; however, it is focused on capital investments. Examples of projects accounted for within the Capital Improvement Fund include street maintenance, traffic signal and sidewalk modifications, park renovations, and improvements to libraries, community centers, and public safety facilities. For the entire Capital Improvement Fund, 87 projects are programmed over the 2021-2025 CIP, with a cumulative total cost of $296.8 million. Of this amount, $174.4 million is appropriated for FY 2021 which includes $38.9 million recommended to be reappropriated for the continuation of projects approved by the City Council in prior fiscal years. The budget for the Capital Improve- ment Fund is divided into six categories: Buildings and Facilities, Department Technology Upgrades and Improvements, Parks and Open Space, Streets and Sidewalks, Traffic and Trans- portation, and Administration. The primary funding source for the Capital Improvement Fund is the annual transfer from the General Fund. In FY 2021, this transfer will be $12.8 million, which includes the annual base transfer of $5.0 million, the City Council approved Transient Occu- pancy Tax transfer of $6.6 million to support the City Council approved Infrastructure Plan, and estimated interest earnings of $1.2 million. The Infrastructure Plan (IP) con - Capital Improvement Fund sists of ten top priority capital Expenditures projects accounted for within $200,000,000 the Capital Improvement Fund. fi The first nine were recom- $160,000,000 't mended by the Council Infra- structure Committee and $120,000,000 s approved by the Council in June 2014, with a tenth project, the $80,000,000 Downtown Automated Parking Guidance Systems, Access Con- $40,000,000 I trols & Revenue Collection Equipment (PL -15007), so approved and added as part of FY 2017 FY 2019 FY 2021 FY 2023 FY 2025 Actuals Actuals Adopted Projected Projected the 2020-2024 CIP. The Infra- structure Plan is estimated at $260.1 million, with $140.3 million programmed over the 2021- 2025 CIP. The Infrastructure Plan includes the following projects: • a new public safety building • two fire station replacements • the Charleston/Arastradero Corridor Improvements . the Bicycle and Pedestrian Transportation Plan 56 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND • the Highway 101 Pedestrian/Bicycle Bridge • a new parking garage in the downtown area • a new garage in the California Avenue area • the completion of Byxbee Park • enhanced parking systems and revenue collections equipment in the Downtown area The Fire Station #3 Replacement project was the first of the IP projects to begin construction in FY 2018 and was completed in March 2020. The construction of the Charleston/Arastradero Corridor Project (phases 1 and 2) began in Summer 2018 and were completed in December 2019. The New California Avenue Area Parking Garage project began construction in FY 2019 and is anticipated to be complete in Fall 2020 and the Highway 101 Pedestrian/Bicycle Bridge construction started in January 2020 and will be completed in Summer 2021. Buildincs and Facilities The Buildings and Facilities category includes projects to maintain the City's existing buildings and facilities as well as projects that provide funding for new facilities. Buildings and facilities include City Hall, other City staff office locations, community centers, libraries, theaters, fire sta- tions, park restrooms, parking garages, and City -owned facilities leased to private parties. Proj- ects to improve the Cubberley Community Center are included separately within the Cubberley Property Infrastructure Fund and discussed elsewhere in this document. The 2021-2025 CIP includes projects totaling $147.9 million in this category, with $121.4 million allocated in FY 2021. Of this amount, $14.5 million is recommended to be reappropriated for the continuation of proj- ects approved by the City Council in prior fiscal years. The Buildings and Facilities category includes the following Council Infrastructure Plan projects: Public Safety Building, Fire Station #3 Replacement, Fire Station #4 Replacement, Downtown Parking Garage, and California Ave- nue Area Parking Garage. These projects account for $195.0 million or 75.0 percent of the total Infrastructure Plan. The total funding amount of $147.0 million for Building and Facilities over the 2021-2025 CIP represents approximately 49.5 percent of the total Capital Improvement Fund CIP Plan. Infrastructure Inventory - Summary of Buildings & Facilities CLASSIFICATION QUANTITY SQUARE FOOTAGE Civic Center & Municipal Ser- vices Center Community Centers Libraries Fire Stations Parking Garages 2 3 5 6 8 Recent Accomplishments ▪ Completion of the Fire Station #3 Replacement project. 157,593 68,752 91,916 25,847 982,966 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 57 CAPITAL IMPROVEMENT FUND • Construction of the California Avenue Parking Garage is anticipated to be completed in Fall 2020. 2021-2025 Capital Improvement Program Recurring Projects There are six recurring projects in the Buildings and Facilities category: • Americans With Disabilities Act Compliance (Fiscal Year 2021: $0.5 million, 2021-2025 CIP: $2.2 million) • Building Systems Improvements (Fiscal Year 2021: $0.4 million, 2021-2025 CIP: $1.4 million) • City Facility Parking Lot Maintenance (Fiscal Year 2021: $0.4 million, 2021-2025 CIP: $1.1 million) • Facility Interior Finishes Replacement (Fiscal Year 2021: $0.6 million, 2021-2025 CIP: $1.8 million) • Roofing Replacement (Fiscal Year 2021: $0.2 million, 2021-2025 CIP: $2.2 million) ▪ University Avenue Parking Improvements (Fiscal Year 2021: $0.5 million, 2021-2025 CIP: $0.9 million) Activities planned for FY 2021 under these projects include parking lot resurfacing at Fire Sta- tion #8, LED lighting conversion and new lighting controls for the Rinconada and Mitchell Park tennis courts, City Hall fire pump control system, design drawings for stationary generator at Fire Station #8, re -roofing the Baylands Athletic Center Snack Bar and Restrooms and Mitchell Park Tiny -Tot Restroom, and interior finishes at the Municipal Service Center (MSC) Lunchrooms and Hallways. Finally, the Americans with Disabilities Act Compliance project will begin to implement the updates recommended in the ADA Transition Plan. Non -Recurring Projects Final design work on the Public Safety Building will be a high priority in FY 2021, and construc- tion of the California. Avenue Parking Garage project will continue. Other significant activities planned for FY 2021 include completion the MSC Electrical and Mechanical Upgrade project. Additional funding provided in FY 2020 ($4.6 million), offset by additional reimbursement fund- ing from Enterprise Funds, will allow the construction of the full scope for the Municipal Service Center (MSC) Electrical and Mechanical Upgrades project. Deaartment Technology Upgrac mprovements es anc This category includes projects to replace public safety related technology equipment based on its useful life and standard replacement schedule. In the 2021-2025 CIP there are five projects in this category, four for the Fire Department and one for the Police Department. The total funding amount of $0.9 million for Department Technology Upgrades and Improvements over the 2021- 2025 CIP represents 0.3 percent of the total Capital Improvement Fund CIP Plan. 58 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2021-2025 Capital Improvement Program Non -Recurring Projects All of the projects in this category are non -recurring projects, but the equipment will be pro- grammed to be replaced on a regular schedule to ensure it is not used beyond its useful life. • Automated External Defibrillator Replacement (Fiscal Year 2021 and 2021-2025 CIP: $0.2 million) • Cardiac Monitor Replacement (Fiscal Year 2021 and 2021-2025 CIP: $0.04 million) • Extrication Tool Replacement (2021-2025 CIP: $0.3 million) ▪ Police Video Recording Systems Replacement (Fiscal Year 2021: $0.1 million, 2021-2025 CIP: $0.3 million) ▪ Self -Contained Breathing Apparatus (SCBA) Air Compressor Replacement (Fiscal Year 2021 and 2021-2025 CIP: $0.1 million) Parks and Open S oace Maintenance, repair, and replacement of parks and open space amenities are managed jointly by the Community Services and Public Works Departments. Generally, Community Services oversees smaller projects as well as recurring projects while Public Works Engineering Services facilitates major one-time projects. The 2021-2025 CIP includes funding totaling $34.3 million in this category, with $10.7 million allocated in FY 2021. Of this amount, $4.5 million is recom- mended to be reappropriated for the continuation of projects approved by the City Council in prior fiscal years. The Parks and Open Space category includes the Council Infrastructure Plan project for Byxbee Park Completion. This project accounts for $3.2 million or one percent of the total Infrastructure Plan. The total funding amount of $34.3 million for Parks and Open Space over the 2021-2025 CIP represents approximately 11.6 percent of the total Capital Improvement Fund CIP Plan. Infrastructure Inventory - Summary of Parks & Open Space CLASSIFICATION QUANTITY Parks City Open Space/Conservation Lands Parks, Preserves, and Open Space Acreage Picnic Areas Athletic Fields 32 4 4,385 39 33 Recent Accomplishments • Brick pathway and landscape improvements at the Lucie Stern Community Center. • Repaired and opened two closed sections of Los Trancos and Coastanoan Trails in Foothills Park. ▪ Dock repairs to Sailing Station in Baylands. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 59 CAPITAL IMPROVEMENT FUND 2021-2025 Capital Improvement Program Recurring Projects There are nine recurring projects in the Parks and Open Space category: ▪ Art in Public Spaces (Fiscal Year 2021: $1.6 million, 2021-2025 CIP: $2.7 million) • Athletic Courts Resurfacing (Fiscal Year 2021: $0.3 million, 2021-2025 CIP: $1.5 million) • Benches, Signage, Fencing, Walkways, and Perimeter Landscaping (Fiscal Year 2021: $0.3 million, 2021-2025 CIP: $1.3 million) • Dog Park Installation (Fiscal Year 2021: $0.2 million, 2021-2025 CIP $0.6 million) • Off Road Pathway Resurfacing and Repair (Fiscal Year 2021: $0.1 million, 2021-2025 CIP: $0.7 million) • Open Space Lakes and Ponds (Fiscal Year 2021: $0.1 million, 2021-2025 CIP: $0.4 million) • Open Space Trails and Amenities (Fiscal Year 2021: $0.2 million, 2021-2025 CIP: $1.2 million) • Parks and Open Space Emergency Repairs (Fiscal Year 2021: $0.2 million, 2021-2025 CIP: $1.3 million) • Park Restroom Installation (Fiscal Year 2021: $0.4 million, 2021-2025 CIP: $1.3 million) Non -Recurring Projects Significant projects in this category during the 2021-2025 CIP include improvements at various parks (Boulware, Byxbee, Cameron, Ramos, and Rinconada). Other investments in open space areas are also included in the CIP plan, such as Golf Course Driving Range Net and Artificial Turf Replacement, a Baylands Comprehensive Conservation Plan, and a Byxbee Park Completion project. The Baylands Comprehensive Conservation Plan will examine native vegetation, wildlife habitat resources, and wildlife -appropriate public access for the entire Baylands, including Byx- bee Park. The preparation of this plan will provide needed information on the best areas to maintain as wildlife habitat and appropriate areas to develop trails or other recreation amenities. The project now also includes design for interpretive messaging and design for placement of public art. Funding in the 2021-2025 CIP plan includes $2.9 million for a Byxbee Park Comple- tion project, which is part of the Infrastructure Plan and mostly offset with funds from park ded- ication impact fees, to complete improvements to Byxbee Park since the landfill capping work is finished. Streets and Sidewalks The Streets and Sidewalks category includes projects to maintain and repair the City's streets, sidewalks, bridges, streetlights, and other related infrastructure such as curb and gutter, medi- ans, and thermoplastic lane markings. This category has seen significant funding increases in recent years in response to City Council goals and recommendations of the Infrastructure Blue Ribbon Commission (IBRC). The 2021-2025 CIP includes funding totaling $45.2 million in this category, with $12.4 million allocated in FY 2021. Of this amount, $2.7 million is recommended to be reappropriated for the continuation of projects approved by the City Council in prior fiscal years. In 2011, the City Council increased funding for the Street Maintenance program and set a goal of raising the citywide average Pavement Condition Index (PCI) score from 72 to 85 by 60 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2021. A PCI score of 85 represents "very good" to "excellent" pavement conditions and the goal was reached in 2018, three years earlier than the initial goal. The funding level for Sidewalk Repairs was also increased to allow the Sidewalks program to eliminate its accumulation of deferred maintenance or "catch-up" work and to achieve its 1986 goal of completing work in all 23 sidewalk "districts" by 2016. An assessment study for sidewalk repairs was completed in early 2019 and offers suggestions for establishing goals and priorities for the sidewalk repair project moving forward. The increased funding for streets and sidewalk projects over the last decade allowed these goals to be met. It also allowed for reduced funding for FY 2021 and FY 2022 to meet current financial impacts and budgetary needs without greatly impacting programs. A slight reduction of the PCI score is anticipated over the next few years as a result of the funding reduction to these programs. The total funding amount of $46.2 million for Streets and Side- walks represents approximately 15.6 percent of the total Capital Improvement Fund CIP Plan. Infrastructure Inventory - Summary of Streets and Sidewalks CLASSIFICATION QUANTITY Streets maintained Sidewalks maintained Streetlights maintained Bridges maintained 471 lane miles 7.5 million square feet 6,500 74 Recurring Projects There are seven recurring projects in the Streets and Sidewalks category: • City Bridge Improvements (Fiscal Year 2021: $0.1 million, 2021-2025 CIP: $0.9 million) • Curb and Gutter Repairs (Fiscal Year 2021: $0.1 million, 2021-2025 CIP: $0.7 million) • Sidewalk Repairs (Fiscal Year 2021: $0.4 million, 2021-2025 CIP: $5.3 million) • Sign Reflectivity Upgrade (Fiscal Year 2021: $0.1 million, 2021-2025 CIP: $0.4 million) • Street Lights Improvements (Fiscal Year 2021: $0.2 million, 2021-2025 CIP: $0.9 million) • Street Maintenance (Fiscal Year 2021: $5.4 million, 2021-2025 CIP: $24.8 million) • Thermoplastic Lane Marking and Striping (Fiscal Year 2021: $0.1 million, 2021-2025 CIP: $0.6 million) Activities for FY 2021 under these projects consist of ongoing planned repair activities, as well as providing funding for unplanned needs that may arise. The Street Maintenance project will continue to implement its five-year plan in close coordination with Utilities and Transportation projects. With the Pavement Condition Index (PCI) goal met in 2018, the annual Street Mainte- nance project budget will be reassessed to be funded at a level sufficient to maintain the new street conditions while continuing to focus on streets that have a PCI score of less than 60. The passage of SB1 for Road Maintenance and Rehabilitation has provided an additional $1.2 million annually starting in FY 2019. This funding supplements and enhances the City's street mainte- nance program, allowing funds to be reallocated to other capital projects with Council approval. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 61 CAPITAL IMPROVEMENT FUND Non -Recurring Projects While most Streets and Sidewalks work is completed through recurring projects, there are a few non -recurring projects with activities planned for FY 2021. The Street Lights Condition Assess- ment project will continue to compile an inventory of the City's entire lighting system to deter- mine the best approach to prolong the life of the system. Traffic and Transportation Projects in this category support the development and implementation of a sustainable trans- portation system, including walking, biking, ridesharing, transit, and other methods of non -sin- gle occupancy vehicle (SOV). Planning, design, and construction of Traffic and Transportation projects are managed jointly by the Office of Transportation and the Public Works Department. The 2021-2025 CIP includes funding totaling $55.6 million in this category, with $28.7 million allocated in FY 2021. Of this amount, $16.9 million is recommended to be reappropriated from FY 2020 for projects that are continuing into FY 2021. The Traffic and Transportation category includes the following Council Infrastructure Plan projects: Bicycle and Pedestrian Transporta- tion Plan Implementation project; Charleston/Arastradero Corridor project; Downtown Auto- mated Parking Guidance Systems, Access Controls & Revenue Collection Equipment project; and the Highway 101 Pedestrian/Bicycle Overpass project. These projects account for $61.9 mil- lion or 23.8 percent of the total Infrastructure Plan. The overall funding level of $55.6 million for programmed projects represents 18.7 percent of the total Capital Improvement Fund CIP Plan. Recent Accomplishments • Completed Phases 1 and 2 of the Charleston/Arastradero Corridor Improvements project. . Started construction on the Highway 101 Pedestrian/Bicycle Overpass project. 2021-2025 Capital Improvement Program Recurring Projects There are five recurring projects within the Traffic and Transportation category. ▪ Bicycle and Pedestrian Transportation Plan Implementation (Fiscal Year 2021: $1.3 million, 2021-2025 CIP: $7.3 million) ▪ Parking District Implementation (2021-2025 CIP: $0.7 million) • Safe Routes to Schools (Fiscal Year 2021: $0.7 million, 2021-2025 CIP: $2.1 million) • Traffic Signal and Intelligent Transportation Systems (Fiscal Year 2021: $1.2 million, 2021- 2025 CIP: $5.1 million) • Transportation and Parking Improvements (Fiscal Year 2021: $0.5 million, 2021-2025 CIP: $2.6 million) Together, these projects improve transportation and safety and implement the Palo Alto Bicycle and Pedestrian Plan, which represents the majority of funding within this category. This project provides funding for the design and construction of bicycle boulevards, enhanced bikeways, shared -use paths, bicycle parking, and a citywide bicycle sharing system. This project is part of 62 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND the Infrastructure Plan, and partially funded through transfers from the Stanford University Medical Center Development Agreement Fund. Non -Recurring Projects Non -recurring projects within this category include parking, intersection, and street projects. These projects are for discrete activities such as parking signage, parking wayfinding, intersec- tion improvements, railroad grade separation, or projects not included within the Bicycle and Pedestrian Transportation Plan. There are several significant projects that fall within this cate- gory: • Churchill Avenue/Alma Street Railroad Crossing (Fiscal Year 2021 and 2021-2025 CIP: $4.6 million) • El Camino Real Pedestrian Safety and Streetscape (Fiscal Year 2021: $3.0 million, 2021-2025 CIP: $6.5 million) • Quarry Road Improvements and Transit Center Access (Fiscal Year 2021: $0.9 million, 2021- 2025 CIP: $5.0 million) • Railroad Grade Separation (Fiscal Year 2021: $4.3 million, 2021-2025 CIP $9.3 million) Summary of Capital Activity CAPITAL IMPROVEMENT FUND Project Number Project Title FY 2019 Actuals FY 2020 Estimate FY 2021 Adopted FY 2022 FY 2023 FY 2024 FY 2025 5 -Year Total Source of Funds Beginning Fund Balance Infrastructure Reserve - Beginning Fund Balance Reserve: Roth Building & Sea Scout Building TDRs Reserve: Library Bond Proceeds Reserve: Infrastructure Plan Reserve: Debt Service 51,533,218 4,687,468 638,000 51,456,186 4,919,782 588,000 25,537,577 58,812,390 0 0 46, 798, 098 15, 659, 870 8,932,896 3,996,164 1,873,190 4,919,782 4,919,782 4,919,782 4,919,782 4,919,782 588,000 588,000 588,000 588,000 588,000 O 0 0 0 0 O 0 0 0 2,500,000 46,798,098 4,919,782 588,000 0 0 Total Beginning Fund Balance General Fund Contributions Annual General Fund Capital Transfer Transfer from General Fund - TOT Funding Interest Income 82,396,263 115,776,358 52,305,880 21,167,652 14,440,678 9,503,946 9,880,972 52,305,880 16,958,000 8,691,712 1,279,833 15,323,000 7,155,906 1,178,500 5,047,000 7,840,000 6,556,000 8,850,300 1,189,600 1,189, 600 12,604,000 16,875,000 17,288,000 59,654,000 10,250,700 11,294,800 12,806,400 49,758,200 1,189,600 1,189,600 1,189,600 5,948,000 Total General Fund Contributions 26,929,545 23,657,406 12,792,600 17,879,900 24,044,300 29,359,400 31,284,000 115,360,200 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 63 CAPITAL IMPROVEMENT FUND Project Number Project Title FY 2019 ctuals FY 2020 Estimate FY 2021 Adopted FY 2022 FY 2023 FY 2024 FY 2025 5 -Year Total Project Reimbursements & Fund Transfers Transfer from California Avenue Parking District Fund PL -16002 Parking Management and System Implementation Total Transfer O 138,000 0 0 0 0 0 0 O 138,000 0 0 0 0 0 0 Transfer from Charleston/Arastradero Fund PE -13011 Charleston/Arastradero Corridor Project Total Transfer 0 18,000 0 0 0 0 0 0 O 18,000 0 0 0 0 0 0 Transfer from Community Center Impact Fee Fund AC -18001 JMZ Renovation 1,025,717 1,671,860 125,498 0 0 0 0 125,498 PE -08001 Rinconada Park Improvements 0 0 2,399,529 0 0 0 0 2,399,529 Total Transfer Transfer from Gas Tax Fund PE -13011 PL -00026 PE -86070 Charleston/Arastradero Corridor Project Safe Routes To School Street Maintenance Total Transfer Transfer from Library Impact Fee Fund LB -21000 Library Automated Material Handling 1,025,717 1,671,860 2,525,027 0 0 0 0 2,525,027 1,170,237 0 0 0 0 0 0 0 100,000 100,000 90,000 100,000 100,000 100,000 100,000 490,000 1,300,000 2,453,997 2,500,690 2,610,690 2,610,690 2,610,690 2,610,690 12,943,450 2,570,237 2,553,997 2,590,690 2,710,690 2,710,690 2,710,690 2,710,690 13,433,450 0 0 260,000 180,000 190,000 0 0 630,000 Total Transfer 0 0 260,000 180,000 190,000 0 0 630,000 Transfer from New Public Safety Facilities Impact Fee Fund PE -15001 New Public Safety Building 0 0 350,000 0 O 0 0 350,000 Total Transfer 0 0 350,000 Transfer from Parks Dedication Fee Fund 0 O 0 0 350,000 PE -14018 Baylands Boardwalk Improvements 470,000 0 0 0 0 0 0 0 PE -19003 Birch Street Improvements 0 0 0 1,100,000 0 0 0 1,100,000 PE -18006 Byxbee Park Completion 0 0 2,400,000 0 0 0 0 2,400,000 100,000 0 0 0 0 0 0 0 PG -18002 Turf Management Plan Total Transfer 570,000 0 2,400,000 1,100,000 0 0 0 3,500,000 Transfer from Parks Development Impact Fee Fund PE -19003 Birch Street Improvements 0 2,720,000 0 400,000 0 0 0 400,000 PG -18001 Dog Park Installation and Renovation 0 0 150,000 0 150,000 0 150,000 450,000 64 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Project Number Project Title PG -19001 Baylands Athletic Center 10.5 Acre Expansion Plan PG -19000 Park Restroom Installation Total Transfer Transfer from Refuse Fund PF-17000 Municipal Service Center A, B, & C Roof Replacement FY 2019 Actuals 100,000 0 FY 2020 Estimate 0 FY 2021 Adopted 0 0 0 0 350,000 350,000 FY 2024 0 0 350,000 FY 2025 0 5 -Year Total 0 O 1,050,000 100,000 2,720,000 500,000 750,000 150,000 350,000 150,000 1,900,000 0 9,500 10,250 0 0 0 O 10,250 PF-16006 Municipal Service Center Lighting, 0 27,000 27,000 0 0 0 0 27,000 Mechanical, and Electrical Improvements Total Transfer Transfer from Residential Parking Permits Program Fund O 36,500 37,250 0 0 0 0 37,250 PL -16002 Parking Management and System 0 255,000 0 0 0 0 0 0 Implementation Total Transfer O 255,000 0 0 0 0 0 0 Transfer from San Antonio/West Bayshore Fund PL -05030 Traffic Signal and Intelligent Transportation 0 900,000 0 0 0 0 0 0 System Upgrades Total Transfer O 900,000 0 0 0 0 0 0 Transfer from Stanford University Medical Center Development Agreement Fund PL -04010 PL -19000 Bicycle and Pedestrian Plan -Implementation Project Emergency Vehicle Traffic Signal Preemption System Pilot 0 11,200 0 1,200,000 1,200,000 0 0 0 0 0 0 0 2,400,000 0 O 0 PE -18004 Fire Station 4 Replacement 0 0 750,000 4,075,000 4,075,000 0 0 8,900,000 PE -15001 New Public Safety Building 0 900,000 800,000 0 0 0 0 800,000 PL -16000 Quarry Road Improvements 0 200,000 0 1,493,513 0 0 0 1,493,513 PL -17001 Railroad Grade Separation 0 0 500,000 500,000 0 0 0 1,000,000 Total Transfer Transfer from Stormwater Management Fund PE -13011 Charleston/Arastradero Corridor Project Total Transfer Transfer from Traffic Impact Fee Fund PL -05030 Traffic Signal and Intelligent Transportation System Upgrades 11,200 1,100,000 3,250,000 7,268,513 4,075,000 0 0 14,593,513 330,000 0 0 0 0 0 0 0 Total Transfer 330,000 0 0 0 0 0 0 0 506,475 383,400 400,000 395,000 395,000 395,000 395,000 1,980,000 506,475 383,400 400,000 395,000 395,000 395,000 395,000 1,980,000 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 65 CAPITAL IMPROVEMENT FUND Project Number Project Title FY 2019 Actuals FY 2020 Estimate FY 2021 Adopted FY 2022 FY 2023 FY 2024 FY 2025 5 -Year Total Transfer from University Avenue Parking District Fund PL -15004 Downtown Parking Wayfinding PL -16002 Parking Management & System Implementation PE -18002 High and Bryant Street Garages Waterproofing and Repairs PF-18000 Parking Lot J Elevator Modernization PF-14003 University Avenue Parking Improvements 280,015 0 300,000 40,000 752,220 0 0 0 0 0 0 0 0 0 0 0 0 O 0 O 0 O 0 50,000 0 0 0 0 0 0 0 63,517 343,000 100,000 115,000 75,000 65,000 0 355,000 Total Transfer Transfer from University Avenue Parking In Lieu Fund PE -15007 New Downtown Parking Garage 693,532 1,135,220 100,000 115,000 75,000 65,000 0 355,000 O 0 0 5,541,000 0 0 0 5,541,000 Total Transfer 0 0 0 5,541,000 0 0 0 5,541,000 Transfer from Utilities Administration Fund PE -09003 City Facility Parking Lot Maintenance PF-02022 Facility Interior Finishes Replacement PF 17000 Municipal Service Center A, B, & C Roof Replacement PF 16006 Municipal Service Center Lighting, Mechanical, and Electrical Improvements PE -19001 Water, Gas, Wastewater Office Remodel 0 0 0 0 100,000 0 0 100,000 370,000 0 169,000 176,000 0 0 0 345,000 0 342,000 369,000 O 972,000 972,000 70,000 654,000 0 0 0 0 O 0 0 369,000 O 0 0 972,000 O 0 0 0 Total Transfer Transfer from Vehicle Maintenance Fund PF-02022 PF-17000 PF-16006 Facility Interior Finishes Replacement Municipal Service Center A, B, & C Roof Replacement Municipal Service Center Lighting, Mechanical, and Electrical Improvements 440,000 1,968,000 1,510,000 176,000 100,000 0 0 1,786,000 O 0 0 0 68,000 O 190,000 205,000 0 0 O 540,000 540,000 0 0 0 0 0 O 68,000 O 205,000 O 540,000 Total Transfer Grants/Other Revenue AC 86017 Art in Public Spaces: Federal Grant and Private Donations FD -21000 Automated External Defibrillator Replacement: Stanford FD -20000 Cardiac Monitor Replacement: Stanford PE -13011 Charleston/Arastradero Corridor Project: VTA Grant Churchill Avenue/Alma Street Railroad PL -20000 Crossing Safety Improvements: CalTrans Section 130 PE -17010 Civic Center Electrical Upgrade & EV Charger Installation: BAAQMD Grant O 730,000 745,000 0 68,000 175,000 0 0 0 0 O 0 38,000 0 0 O 135,000 7,000 0 0 315,929 206,290 1,303,710 0 0 O 500,000 4,000,000 0 0 O 243,000 0 0 0 0 0 0 0 0 O 813,000 O 0 O 38,000 O 7,000 O 1,303,710 0 0 4,000,000 0 O 0 66 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Project Number PL -18000 Streetscape Project: VTA Grant FD -22000 Extrication Tool Replacement: Stanford Project Title FD -14002 Stanford PE -18000 El Camino Real Pedestrian Safety and PG -13003 Fire Ringdown System Replacement: New California Avenue Area Parking Garage: Certificates of Participation Golf Reconfiguration & Baylands Athletic Center Improvements: SF Creek Joint Powers and Certificates of Participation Highway 101 Pedestrian/Bicycle Overpass PE -11011 Project: Santa Clara County & OBAG Grants and Google Reimbursement AC -18001 JMZ Renovation: IMLS Grant PE 15001 New Public Safety Building: Certificates of Participation PE -12011 Newell Road/San Francisquito Creek Bridge Replacement: Caltrans & Silicon Valley Water FY 2019 Actuals FY 2020 Estimate FY 2021 Adopted FY 2022 FY 2023 O 0 2,000,000 2,000,000 1,138,750 O 0 0 42,700 0 O 40,000 5,000 0 0 41,995,000 0 0 0 0 O 2,250,000 0 0 0 0 0 0 FY 2024 FY 2025 5 -Year Total 0 0 0 0 O 5,138,750 O 42,700 O 5,000 O 0 O 9,350,000 1,500,000 0 0 0 0 1,500,000 18,956 240,200 0 0 0 0 0 0 O 0 102,000,000 0 0 0 0 102,000,000 56,797 1,949,600 5,075,000 5,775,000 0 0 0 10,850,000 PL -17001 Railroad Grade Separation: Measure B 0 2,000,000 500,000 500,000 1,000,000 1,000,000 1,000,000 4,000,000 PL -00026 Safe Routes To School: VTA Grant 0 0 459,677 459,677 0 0 0 919,354 FD -20001 Self -Contained Breathing Apparatus (SCBA) Air Compressor Replacement: Stanford FD -18000 Self -Contained Breathing Apparatus (SCBA) Replacement: Stanford PE -86070 Street Maintenance: Measure B and State Grant PL -12000 Transportation and Parking Improvements: Local Community Reimbursement FD -20002 Thermal Imaging Cameras Replacement: Stanford PL -05030 Traffic Signal and Intelligent Transportation System Upgrades: Measure B O 0 16,300 0 0 0 0 16,300 5,958 3,700 0 0 0 0 0 0 505,463 2,172,200 965,000 965,000 465,000 465,000 465,000 3,325,000 8,060 0 0 0 0 0 0 O 8,500 0 0 0 0 0 0 52,552 700,000 300,000 300,000 300,000 300,000 300,000 1,500,000 Total Grants/Other Revenue 43,133,715 19,798,490 118,169,687 10,042,377 2,903,750 1,765,000 1,765,000 134,645,814 Total Revenue 76,310,421 57,065,873 145,630,254 46,158,480 34,711,740 34,645,090 36,304,690 297,450,254 Total Sources 158,706,684 172,842,231 197,936,134 67,326,132 49,152,418 44,149,036 46,185,662 349,756,134 Use of Funds Buildings & Facilities PF-93009 Americans With Disabilities Act Compliance PE -19002 Animal Shelter Renovation PE -14018 Baylands Boardwalk Improvements PE -17006 Baylands Flood Protection Levee Improvements AC 14001 Baylands Nature Interpretive Center Exhibit Improvements PE -15029 Baylands Nature Interpretive Center Facility Improvements 227,637 200,000 471,826 342,800 369,000 447,400 530,000 2,161,026 270,962 2,939,971 582,657 0 0 0 0 582,657 1,417,456 164,657 110,519 0 0 0 0 110,519 133,333 0 0 15,200 0 0 O 2,008 0 O 0 0 0 0 O 0 0 0 0 O I 0 0 0 0 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 67 CAPITAL IMPROVEMENT FUND Project Number PF-01003 PE -20002 PE -09003 PE -12017 PE -17002 PE -17008 PE -17009 PE -19000 Project Title Building Systems Improvements City Facilities Assessment and Record Plan Management System City Facility Parking Lot Maintenance City Hall First Floor Renovations City Hall Floor 3 Remodel City Hall Floor 4 Remodel City Hall Floor 5 Remodel City Hall Space Planning FY 2019 Actuals 26,223 FY 2020 Estimate 250,008 O 150,000 27,831 319,725 14,959 188,402 22,355 0 466,360 7,500 432,096 32,002 O 0 PE -17010 Civic Center Electrical Upgrade & EV Charger 18,360 243,000 Installation PE 18016 Civic Center Fire Life Safety and Electrical 14,088 269,104 Upgrades PE -15020 Civic Center Waterproofing Study and 968 49,800 Repairs PF-15005 PF-02022 FD -14002 PF-14002 PE -15003 PE -18004 PE -18002 Emergency Facilities Improvement Facility Interior Finishes Replacement Fire Ringdown System Replacement Fire Station 1 Improvements Fire Station 3 Replacement Fire Station 4 Replacement High and Bryant Street Garages Waterproofing and Repairs 0 14,370 75,238 564,100 244,144 140,000 15,242 84,800 3,878,007 2,423,274 O 350,000 26,472 213,454 PD -14000 Internal Alarm System Replacement 50,759 26,800 AC -18001 JMZ Renovation 474,155 1,202,060 LB -21000 Library Automated Material Handling 0 0 PE -14015 PF-17000 PF-16006 PE -18000 PE -15007 PE -15001 PF-18000 AC -18000 PF-00006 PF-07011 PF-14003 PE -15011 PE -19001 Lucie Stern Buildings Mechanical and Electrical Upgrades Municipal Service Center A, B, & C Roof Replacement Municipal Service Center Lighting, Mechanical, and Electrical Improvements New California Avenue Area Parking Garage New Downtown Parking Garage New Public Safety Building Parking Lot J Elevator Modernization Performing Arts Venue Seat Replacement Roofing Replacement Roth Building Maintenance University Avenue Parking Improvements Ventura Buildings Improvements Water, Gas, Wastewater Office Remodel 2,420,500 505,455 0 0 69,649 257,000 5,044,555 43,587,279 510,437 73,121 1,563,200 7,000,000 413,998 286,001 O 0 770,934 184,435 1,420 10,000 48,116 0 143,871 25,000 5,996 90,765 FY 2021 Adopted 415,883 164,800 419,941 0 0 0 0 631,700 679,800 356,956 617,255 0 560,626 16,000 0 0 700,000 210,446 0 2,231,551 316,400 0 2,169,800 6,038,732 0 0 102,800,000 0 439,400 183,600 31,973 462,400 0 692,035 FY 2022 239,954 0 233,500 FY 2023 237,400 0 489,200 O 0 O 0 O 0 O 0 O 0 O 0 0 0 FY 2024 258,200 0 0 FY 2025 282,200 0 O 0 0 O 0 0 O 0 0 O 0 0 O 0 631,700 O 0 679,800 5 -Year Total 1,433,637 0 164,800 1,142,641 O 0 0 356,956 O 0 0 617,255 O 0 0 0 0 261,331 365,414 270,146 315,700 1,773,217 O 0 0 0 16,000 O 0 0 0 0 O 0 0 0 0 4,575,000 4,575,000 0 0 9,850,000 0 O 0 0 210,446 O 0 0 0 0 O 0 0 0 2,231,551 230,900 256,600 0 0 803,900 O 0 0 0 0 O 0 0 0 2,169,800 O 0 0 0 6,038,732 O 0 0 0 0 5,103,000 0 0 0 5,103,000 3,400,000 400,000 0 0 106,600,000 O 0 0 0 0 O 0 0 0 439,400 474,900 285,629 674,076 621,886 2,240,091 O 0 0 0 31,973 160,500 133,300 137,200 0 893,400 O 0 0 0 0 O 0 0 0 692,035 Total Building & Facilities 18,844,521 61,854,091 121,304,300 15,021,885 7,111,543 1,787,022 1,749,786 146,974,563 68 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Project Number Project Title Department Technology Upgrades and Improvements FD -21000 FD -20000 FD -22000 PD -20000 FD -20001 FD -18000 FD -20002 Automated External Defibrillator Replacement Cardiac Monitor Replacement Extrication Tool Replacement Police Video Recording Systems Replacement Self -Contained Breathing Apparatus (SCBA) Air Compressor Replacement Self -Contained Breathing Apparatus (SCBA) Replacement Thermal Imaging Cameras Replacement Total Department Technology Upgrades and Improvements Parks & Open Space AC -86017 Art In Public Spaces PG -06001 Athletic Courts Resurfacing PG -19001 Baylands Athletic Center 10.5 Acre Expansion Plan PG -17000 Baylands Comprehensive Conservation Plan OS -09002 PG -06003 PE -19003 PE -16000 PE -17005 PE -18006 PG -14002 PG -18001 OS -18000 PE -20000 PE -21000 Baylands Levee Repair for Public Safety Access Benches, Signage, Walkways, Perimeter Landscaping Birch Park Improvements Bol Park Improvements Boulware Park Improvements Byxbee Park Completion Cameron Park Improvements Dog Park Installation and Renovation Foothills Park Boronda Lake Dock Replacement Foothills Park Dam Seepage Investigation & Repairs Foothills Park Improvement Project PG -18000 Golf Course Net and Artificial Turf Replacement PG -13003 Golf Course Reconfiguration & Baylands Athletic Center Improvements PE -17000 Mitchell Park Adobe Creek Bridge Replacement PG -21000 Heritage Park Site Amenities Replacement PE -18012 Hoover Park Improvements PE -21002 PE -21003 Johnson Park Renovation Magical Bridge Playground Rubber and Synthetic Turf Resurfacing PE -18010 Mitchell Park Improvements FY 2019 Actuals FY 2020 Estimate FY 2021 Adopted FY 2022 O 0 219,700 0 O 808,000 42,000 0 O 0 0 283,400 0 0 31,356 48,000 0 20,000 0 65,000 31,356 941,000 114,400 182,700 0 0 0 94,500 0 FY 2023 0 0 0 0 FY 2024 FY 2025 O 0 O 0 O 0 O 0 297,100 5 -Year Total 219,700 42,000 283,400 O 0 0 94,500 O 0 0 0 0 0 0 0 0 470,600 466,100 O 0 0 936,700 208,945 1,239,055 1,615,424 337,524 200,438 242,145 352,550 2,748,081 55,378 811,225 327,735 216,640 286,600 303,700 323,300 1,457,975 10,402 0 0 0 0 0 0 0 205,089 90,000 7,100 0 0 0 0 7,100 0 0 0 0 0 375,202 0 375,202 420,374 126,901 271,019 223,300 236,900 251,700 268,700 1,251,619 O 2,720,000 0 2,400,000 0 0 0 2,400,000 O 0 0 0 0 685,100 0 685,100 23,830 20,102 442,499 0 0 0 0 442,499 187,251 16,074 2,881,146 0 0 0 0 2,881,146 0 0 217,800 0 0 0 0 217,800 15,746 0 164,800 0 200,000 0 225,600 590,400 0 230,700 0 0 0 0 230,700 0 O 30,000 0 0 0 0 0 0 O 0 0 0 83,300 397,200 0 480,500 O 0 0 0 970,000 0 0 970,000 10,000 200,000 0 0 0 0 200,000 306,499 0 0 0 0 0 0 0 2,455 O 0 0 0 0 0 195,500 195,500 O 0 0 0 0 0 1,255,700 1,255,700 O 0 0 0 0 474,800 1,573,900 2,048,700 O 0 404,050 463,250 0 0 0 867,300 0 0 0 0 374,000 1,059,895 0 1,433,895 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 69 CAPITAL IMPROVEMENT FUND Project Number Project Title OS -09001 Off -Road Pathway Resurfacing And Repair OS -00002 OS -00001 PG -09002 PG -19000 PE -13003 PE -21001 OS -18001 Open Space Lakes And Pond Maintenance Open Space Trails and Amenities Parks and Open Space Emergency Repairs Park Restroom Installation Parks, Trails, Open Space, & Recreation Master Plan Pearson Arastradero Improvement Project Pearson Arastradero Preserve Parking Lot Improvement FY 2019 Actuals FY 2020 Estimate O 173,000 14,406 71,350 286,674 355,175 177,434 17,866 0 0 3,637 0 0 0 O 0 PG -14001 Peers Park Improvements 0 0 PG -14000 Ramos Park Improvements 0 20,000 PE -08001 Rinconada Park Improvements 232,671 365,000 PE -12003 Rinconada Park Master Plan and Design 8,938 0 PE -18015 Robles Park Improvements 0 0 PG -14003 Seale Park Improvements 0 0 PG -22000 Werry Park Playground Improvements 0 0 Total Parks & Open Space FY 2021 Adopted 124,000 113,350 192,300 233,855 350,000 0 0 170,300 0 209,000 2,495,229 0 0 0 0 FY 2022 136,900 59,900 220,400 201,500 440,900 FY 2023 147,300 64,200 233,300 266,100 0 FY 2024 158,600 68,700 247,200 306,900 494,400 O 0 0 O 70,800 306,700 O 0 0 FY 2025 171,500 74,000 263,200 325,000 0 5 -Year Total 738,300 380,150 1,156,400 1,333,355 1,285,300 O 0 O 377,500 O 170,300 O 0 289,600 0 289,600 O 0 0 0 209,000 O 538,300 0 3,073,800 6,107,329 O 0 0 0 0 O 0 953,500 0 953,500 O 0 0 427,800 427,800 O 0 126,000 0 126,000 2,159,729 6,065,748 10,650,307 4,700,314 3,671,238 6,741,342 8,530,550 34,293,751 Streets and Sidewalks PE -17004 California Ave District Gateway Signs 729 142,886 PE -18001 Caltrain Corridor Video Management System 749,178 99,232 Installation PE -20001 City Bridge Improvements 0 0 P0-12001 PE -12011 P0-89003 P0-11000 PE -13014 P0-05054 PE -86070 P0-11001 Curb and Gutter Repairs Newell Road/San Francisquito Creek Bridge Replacement Sidewalk Repairs Sign Reflectivity Upgrade Street Lights Condition Assessment Street Lights Improvements Street Maintenance Thermoplastic Lane Marking and Striping Total Streets and Sidewalks Traffic and Transportation PL -04010 Bicycle and Pedestrian Plan -Implementation Project PE -13011 PL -20000 Churchill Avenue/Alma Street Railroad Crossing Safety Improvements Charleston/Arastradero Corridor Project PL -14000 Churchill Avenue Enhanced Bikeway 450,166 744,397 244,356 2,449,600 1,658,872 1,541,417 10,207 60,660 O 0 100,374 38,306 5,353,373 11,894,696 13,006 98,328 0 0 94,400 123,853 6,017,111 448,363 131,400 0 156,287 5,435,543 133,400 O 0 0 0 0 O 0 0 0 0 137,900 348,600 185,200 198,600 964,700 126,700 134,200 142,400 151,800 678,953 6,354,300 0 0 0 12,371,411 595,500 1,400,900 1,406,500 1,410,600 5,261,863 66,900 71,700 76,800 82,700 429,500 O 242,000 0 0 242,000 103,800 119,000 235,500 254,400 868,987 4,074,200 5,091,900 5,110,200 5,123,400 24,835,243 97,100 103,300 110,100 117,800 561,700 8,580,261 17,069,522 12,540,357 11,556,400 7,511,600 7,226,700 7,339,300 46,214,357 2,367,931 402,385 1,273,595 2,000,000 1,950,000 2,100,000 0 7,323,595 4,589,736 6,500,000 5,800,000 0 0 0 0 5,800,000 O 400,000 4,636,200 0 0 0 0 4,636,200 113 181,534 3,159,466 0 0 0 0 3,159,466 70 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Project Number PL -15002 PL -16001 Project Title Downtown Automated Parking Guidance Systems, Access Controls, and Revenue Collection Equipment Downtown Mobility and Safety Improvements PL -15004 Downtown Parking Wayfinding PL -18000 El Camino Real Pedestrian Safety and Streetscape Project PL -15001 Embarcadero Road at El Camino Improvements PL -19000 PE -11011 PL -15003 Emergency Vehicle Traffic Signal Preemption System Pilot Highway 101 Pedestrian/Bicycle Overpass Project Parking District Implementation PL -16002 Parking Management & System Implementation PL -16000 PL -17001 PL -00026 Quarry Road Improvements Railroad Grade Separation Safe Routes To School PL -05030 Traffic Signal and Intelligent Transportation System PL -12000 Transportation and Parking Improvements FY 2019 Actuals 2,359 FY 2020 Estimate FY 2021 Adopted 448 2,726,860 1,803,034 100,000 FY 2022 0 0 0 FY 2023 0 0 FY 2024 0 FY 2025 0 O 0 5 -Year Total 2,726,860 0 346,824 589,038 0 0 0 0 0 0 108,594 43,167 2,954,181 2,202,700 1,349,050 0 0 6,505,931 88,607 0 0 0 0 0 0 0 597,500 60,000 0 0 0 0 60,000 1,084,589 17,792,509 0 0 0 0 0 0 32,760 307,257 0 0 218,800 236,700 256,800 712,300 248 627,000 563,600 0 0 0 0 563,600 0 555,425 6,000 928,400 1,353,900 2,748,000 0 0 5,030,300 1,232,373 1,706,421 4,260,625 1,233,600 1,271,900 1,311,400 1,190,700 9,268,225 89,373 218,800 651,177 677,477 241,200 266,500 260,600 2,096,954 368,200 1,695,700 1,172,355 935,950 886,250 980,700 1,076,400 5,051,655 290,303 330,811 471,342 487,000 518,600 552,900 619,200 2,649,042 Total Traffic and Transportation 12,960,469 31,498,570 28,657,801 8,890,627 9,183,800 5,448,200 3,403,700 55,584,128 Administration AS -10000 Capital Improvement Fund Administration 169,401 587,420 765,117 2,584,128 2,509,291 3,368,800 3,563,226 12,790,562 Total Administration 169,401 587,420 765,117 2,584,128 2,509,291 3,368,800 3,563,226 12,790,562 Total Project Expenses 42,745,737 118,016,351 174,388,482 43,219,454 29,987,472 24,612,064 24,586,562 296,794,034 Transfers to Other Funds PG -19001 Debt Service Fund (New California Avenue Parking Garage) 0 2,335,000 2,380,000 2,380,000 2,375,000 General Benefits Funds 53,757 0 0 0 0 Parks Development Impact Fee Fund - Baylands Athletic Center 10.5 Acre Expansion Plan 0 85,000 PG -18002 Parks Dedication Fee Fund - Turf 0 100,000 Management Plan Total Transfers to Other Funds Debt Service Certificates of Participation Debt Repayment (New Public Safety Building) Golf Course Certificates of Participation Bond Issuance 0 0 0 0 0 0 Total Debt Service 2,370,000 2,365,000 11,870,000 O 0 0 0 0 0 O 0 0 53,757 2,520,000 2,380,000 2,380,000 2,375,000 2,370,000 2,365,000 11,870,000 0 0 0 7,286,000 7,286,000 7,286,000 7,286,000 29,144,000 17,507 0 0 0 0 0 0 0 17,507 0I 0 7,286,000 7,286,000 7,286,000 7,286,000 29,144,000 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 71 CAPITAL IMPROVEMENT FUND Project Number Reserves Total Expenses Project Title Reserve: Roth Building & Sea Scout Building TDRs Reserve: Library Bond Proceeds Reserve: Infrastructure Plan FY 2019 Actuals FY 2020 Estimate FY 2021 Adopted FY 2023 FY 2024 FY 2025 5 -Year Total 42,817,001 120,536,351 176,768,482 52,885,454 39,648,472 34,268,064 34,237,562 337,808,034 4,919,782 4,919,782 4,919,782 4,919,782 4,919,782 4,919,782 4,919,782 4,919,782 588,000 588,000 588,000 588,000 588,000 588,000 588,000 588,000 58,812,390 0 0 Reserve: Debt Service 0 0 0 Total Reserves Total Ending Fund Balance (Infrastructure Reserve) 0 0 0 0 0 0 0 2,500,000 5,000,000 5,000,000 64,320,172 5,507,782 5,507,782 5,507,782 5,507,782 8,007,782 10,507,782 10,507,782 51,569,511 46,798,098 15,659,870 8,932,896 3,996,164 1,873,190 1,440,318 1,440,318 Total Uses 158,706,684 172,842,231 197,936,134 67,326,132 49,152,418 44,149,036 46,185,662 349,756,134 72 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET City of Palo Alto 2021-2025 Adopted Capital Improvement Program, General Fund BUILDINGS AND FACILITIES PROJECTS IN VARIOUS LOCATIONS NOT SHOWN ON MAP 1 PE -19002 2 PE -14018 3 PE -19000 4 PE -17010 5 PE -18016 6 PE -15020 7 PE -18004 8 PE -18002 9 AC -18001 10 PF-17000 11 PF-16006 12 PE -15007 13 PE -15001 14 AC -18000 15 PF-07011 16 PE -19001 1 PG -17000 2 OS -09002 3 PE -19003 4 PE -16000 5 PE -17005 6 PE -18006 7 PG -14002 8 OS -18000 9 PE -21000 10 PG -18000 11 PG -13003 12 PG -21000 13 PE -18012 14 PE -21002 15 PE -21003 16 PE -18010 17 OS -00002 18 PE -21001 19 OS -18001 20 PG -14001 21 PG -14000 22 PE -08001 23 PE -18015 24 PG -14003 25 PG -22000 Animal Shelter Renovation Baylands Boardwalk Improvements City Hall Space Planning Civic Center Electrical Upgrade & EV Charger Installation Civic Center Fire Life Safety Upgrades Civic Center Waterproofing Study and Repairs Fire Station 4 Replacement High and Bryant Street Garages Waterproofing and Repairs JMZ Renovation Municipal Service Center A, B, & C Roof Replacement Municipal Service Center Lighting, Mechanical, and Electrical Improvements New Downtown Parking Garage New Public Safety Building Performing Arts Venues Seat Replacement Roth Building Maintenance Water, Gas, Wastewater Office Remodel PARKS AND OPEN SPACE Baylands Comprehensive Conservation Plan Baylands Levee Repair for Public Safety Access Birch Street Improvements Bol Park Improvements Boulware Park Improvements Byxbee Park Completion Cameron Park Improvements Foothills Park Boronda Lake Dock Replacement Foothills Park Improvement Project Golf Course Net and Artificial Turf Replacement Golf Reconfiguration & Baylands Athletic Center Improvements Heritage Park Site Amenities Replacement Hoover Park Improvements Johnson Park Renovation Magical Bridge Playground Rubber and Synthetic Turf Resurfacing Mitchell Park Improvements Open Space Lakes And Pond Maintenance Pearson Arastradero Improvement Project Pearson Arastradero Preserve Parking Lot Improvement Peers Park Improvements Ramos Park Improvements Rinconada Park Improvements Robles Park Improvements Seale Park Improvements Werry Park Playground Improvements STREETS AND SIDEWALKS PE- 12011 Newell Road/San Francisquito Creek Bridge Replacement 1 PE -13011 2 PL -14000 3 PL -20000 4 PL -15002 5 PL -18000 6 PL -16002 7 PL -16000 TRAFFIC AND TRANSPORTATION Charleston/Arastradero Corridor Project Churchill Avenue Enhanced Bikeway Churchill Avenue/Alma Street Railroad Crossing Safety Improvements Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collection Equip. El Camino Real Pedestrian Safety and Streetscape Project Parking Management and System Implementation Quarry Road Improvements and Transit Center Access DEPARTMENT TECHNOLOGY UPGRADES AND IMPROVEMENTS 1 PD -20000 2 FD -20001 Police Video Recording Systems Replacement Self -Contained Breathing Apparatus (SCBA) Air Compressor Replacement Note: Project Locations are Approximate r4 I r;: ,%'.. / '..)......>::::.:---:.. ,'. I� Its • � ! t� �+ : •% :i-.- I',.. • ' 1 II•l; t /',{r' / _J—I =� —I —IJJ—O—`JJJ_ i J�J 1�JJJJ��J LJ-J_JJJ-1_J_J-JJ_l_I_J-J \dd=11JJ JJ JJJJJJ J I1JJ 14_4 3.15J_1JJJ! r $ HHHH— _', '��, ? rl' I' I I' 1--' � -i I l l I II J-= Il -;1 I I �' I - I ' I I I II ,I ,IJ -11-II 1 1 I1. Il .- 11 11 I I__. - - I , 1.`_=1--_JJ-I �__1 .�-}� +: I I I I rli l3l _��_I_- - - II I I I " -I 'r~ I'l fir r I 1 I I I _ -I I 'I I' I 1_ 11 I 1. -I_: I I I j '• '- _ I I I I I- . . I 1 1 ` I� 1 I I II-I- t_ I ri.-. I +_I l - -- ' "'•II I 'I -_ l'-_- -I- 1 11 ,111 1 1 l l -1 I1 1 _ // 11 1 4:'' J- 1 , - 1 -.1 1-. I I. I ' I 1 1_ -rj. .J : .I --ILL ..-_-_ _-r 4 1 1 F '_1.i ;. I• 10 11 • ' h --4X,1011--- �I . ' ' f ��{%! J;J - Imo —• 1-':..'"•':•‘:••\:•-Y,, �__'1i �.f1__I_I I ,� �f •+ try'. r- 4i '' —.I � �1''-J J 1J .....: 1—' 11'3_./..--_ _ ,�', I' >r• I l �J� . I I I I 1 I - I 1 :: 1.: ti._ :.' 1 1 II J 1 1—', I 7i - - I I- 1 7 1 - I Ii 25-27_ ;1 h. 1I 11 II II 1�= -1,-_r II II 11 II I 11 II 1 r/ 17 PF-93009 18 PF-01003 19 PE -20002 20 PE -09003 21 PF-02022 22 FD -14002 23 LB -21000 24 PF-00006 25 PF-14003 26 AC -86017 27 PG -06001 28 PG -06003 29 PG -18001 30 OS -09001 31 OS -00001 32 PG -09002 33 PG -19000 2 P0-89003 3 P0-11000 4 PE -13014 5 P0-05054 6 PE -86070 7 P0-11001 8 PE -20001 9 P0-12001 8 PL -00026 9 PL -05030 10 PL -12000 11 PL -04010 12 PL -19000 13 PL -15003 14 PL -17001 3 FD -21000 4 FD -20000 5 FD -22000 Americans With Disabilities Act Compliance Building Systems Improvements City Facilities Assessment and Record Plan Management System City Facility Parking Lot Maintenance Facility Interior Finishes Replacement Fire Ringdown System Replacement Library Automated Material Handling Roofing Replacement University Avenue Parking Improvements Art In Public Spaces Athletic Courts Resurfacing Benches, Signage, Walkways, Perimeter Landscaping, and Site Amenities Dog Park Installation and Renovation Off -Road Pathway Resurfacing And Repair Open Space Trails and Amenities Park and Open Space Emergency Repairs Park Restroom Installation Sidewalk Repairs Sign Reflectivity Upgrade Street Lights Condition Assessment Street Lights Improvements Street Maintenance Thermoplastic Lane Marking and Striping City Bridge Improvements Curb and Gutter Repairs Safe Routes To School Traffic Signal and Intelligent Transportation Systems Transportation and Parking Improvements Bicycle and Pedestrian Transportation Plan Implementation Emergency Vehicle Traffic Signal Preemption System Pilot Parking District Implementation Railroad Grade Separation and Safety Improvements Automated External Defibrillator Replacement Cardiac Monitor Replacement Extrication Tool Replacement 1't Pearson Arastradero Preserve ills' ark if' 17 g CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 73 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Buildings and Facilities CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 75 CAPITAL IMPROVEMENT FUND Palo Alto Airport Terminal, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-93009 Americans With Disabilities Act Compliance Description This project provides funding for accessibility upgrades to City facilities and equipment. It includes continued funding for improvements such as path of travel, restroom upgrades, drink- ing fountains, and counters. This funding will also be utilized for other CIP project design or con- struction phases where accessibility improvements are identified. Justification In order to comply with the Americans with Disabilities Act (ADA) of 1990 and related regula- tions, the City prepared a Transition Plan and Self -Evaluation Final Study that identified physical obstacles and described improvements to make facilities, programs, and services accessible. Implementation of this program is ongoing. Supplemental Information The ADA Transition Plan, updated in 2019, established a schedule for accessibility upgrades to City facilities. Significant Changes 2021-2025 CIP: Funding reduced pending Council approval of updated ADA Transition Plan. 2020-2024 CIP: Funding added to begin implementation of updated ADA Transition Plan that identified additional needs for City facilities. 76 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2020 Budget N/A 929,916 N/A 929,916 FY 2020 Est. 200,000 471,826 342,800 369,000 FY 2025 5 Year CIP Beyond 5 Total Year CIP 447,400 530,000 2,161,026 200,000 471,826 342,800 369,000 447,400 530,000 2,161,026 Ex aenc iture Schedule 0 Total N/A N/A Project Phase Construction Design Total Prior Years N/A N/A N/A FY 2020 FY 2020 Budget Est. 822,220 107,696 929,916 200,000 0 200,000 FY 2021 471,826 0 471,826 FY 2022 342,800 0 342,800 369,000 FY 2023 369,000 0 FY 2024 447,400 0 5 Year CIP FY 2025 Total 530,000 0 447,400 530,000 2,161,026 0 2,161,026 Beyond 5 Year CIP Total 0 0 N/A N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Efficient and Effective Service Delivery Goal: C-1 Policy: C-1.8 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 77 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3281 East Bayshore Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2018 Initial Project Completion: Winter 2018 Revised Project Start: Revised Project Completion: Spring 2021 Project Number: PE -19002 City of Palo Alto Animal Shelter Animal Shelter Renovation Description This project provides funding for interim facility improvements to the Animal Shelter that accompany operation of the shelter by a contractor. The improvements include expanding and remodeling the medical suite, providing a new 900 square foot modular building for office space, public educational programs, and expanded kennels. Justification The Animal Shelter, built in 1972, is outdated and does not meet modern standards for medical care. Fundraising for construction of a new, modern animal shelter will be needed but interim improvements to the current shelter are needed for Pets In Need to successfully operate the facility. Significant Changes 2020-2024 CIP: The agreement with Pets In Need was approved by Council in November 2018 and included an increase of $2.8 million in this project. This project was originally intended to fund works by Pets In Need but the work will now be managed by Public Works. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 S Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 270,962 3,470,328 2,939,971 582,657 270,962 3,470,328 2,939,971 582,657 0 0 0 0 0 0 0 582,657 0 582,657 0 3,793,590 0 3,793,590 78 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Exoenc iture Schedule Project Phase Prior Years FY 2020 Budget FY 2020 Est. 582,657 0 0 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 270,959 3,470,328 2,939,971 270,959 3,470,328 2,939,971 582,657 0I 0 0 O 582,657 O 582,657 O 3,793,587 O 3,793,587 Operating Impact There are no additional operating impacts anticipated from this project. Maintenance costs at the facility will be covered by Pets In Need as stipulated in the agreement with the City. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 79 CAPITAL IMPROVEMENT FUND Baylands Boardwalk, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Baylands Nature Interpretive Center (2775 Embarcadero Road) Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Spring 2015 Initial Project Completion: Fall 2015 Revised Project Start: Summer 2016 Revised Project Completion: Winter 2021 Project Number: PE -14018 Baylands Boardwalk Improvements Description This project provides funding for design and construction to replace the existing boardwalk at the Lucy Evans Baylands Nature Interpretive Center (Interpretive Center). Justification The Interpretive Center serves 80,000 visitors annually, approximately 2,900 of whom are ele- mentary school students. The Interpretive Center Boardwalk provides a unique opportunity for visitors to view a pristine salt marsh habitat that is home to the endangered Ridgeway's Rail and Salt Marsh Harvest Mouse. In 2014, the boardwalk was closed due to safety concerns. A seg- ment of the boardwalk was re -opened in 2015 after minor repair and structural improvements addressed safety issues. The replacement structure will be ADA accessible. Supplemental Information Council awarded a construction contract to Vortex Marine Construction, Inc. in June 2018 and the Boardwalk construction was completed in January 2019. During construction, a temporary access zone created within marsh per project requirements was impacted and will need to be restored. The restoration project was completed in January 2020 and will need to be monitored and reported to the regulatory agencies one year after completion of the project. Significant Changes 2021-2025 CIP: The project completion date has been extended to complete restoration of the temporary construction access zone and monitoring and reporting to the regulatory agencies. 2018-2022 CIP: Completion date extended to accommodate two construction phases and a lengthy permitting process. To avoid nesting birds in the baylands, the construction window is 80 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND limited to five months from September 1 through January 31. The project schedule extension assumes approximately 18 months for environmental and permitting review and approval. 2017-2021 CIP: Project schedule revised to include design and construction phases. Design and construction budget added through Fiscal Year 2016 Council action included in project budget. Funding Source Capital Improvement Fund Prior Years Funding Sources Schec FY 2020 Budget FY 2020 Est. FY 2021 1,741,782 265,276 164,657 110,519 Transfer from Parks Development Impact 470,000 Fee Fund Total 0 2,211,782 265,276 0 0 164,657 110,519 Ex FY 2022 FY 2023 0 0 0 0 0 ule FY 2024 0 0 FY 2025 5YearCIP Total Beyond 5 Year CIP 0 110,519 0 0 Total 0 2,016,958 0 470,000 0 0 0 110,519 0 2,486,958 aenciture Schedule Project Phase Construction Design Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 S Year CIP To -1. Beyond 5 Year CIP Total 1,263,438 190,603 164,657 110,519 0 0 0 0 110,519 0 1,538,614 948,335 74,673 0 0 0 0 0 0 0 0 948,335 2,211,773 265,276 164,657 110,519 0 0 0 0 110,519 0 2,486,949 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Architectural Review Board Historic Resources Board Parks and Recreation Commission Environmental Impact Analysis: This project requires a CEQA Environmental Impact Report CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 81 CAPITAL IMPROVEMENT FUND Baylands Levee, 2016 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Baylands Nature Preserve (2500 Embarcadero Road) Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Fall 2017 Revised Project Start: N/A Revised Project Completion: N/A Project Number: PE -17006 Baylands Flood Protection Levee Improvements Description This project provides funding for the design and environmental review of improvements to the existing network of flood protection levees in the Palo Alto Baylands between the San Francis- quito Creek and Mountain View. The project will be designed to provide one percent (100 -year) protection from tidal flooding, including the impacts of 50 years of future sea level rise. Justification Approximately 2,700 properties in Palo Alto are subject to tidal flooding and are thereby required to purchase flood insurance and face restrictions on construction of new or remodeled buildings. Future construction of this project would provide flood protection, as well as relief to residents and businesses from flood insurance costs and building restrictions. Supplemental Information This project will be implemented as an element of the San Francisquito Creek Joint Powers Authority (JPA) SAFER Bay Project, which is designing improvements to the Bayfront levees between Mountain View and Redwood City. The project will also be coordinated with the Santa Clara Valley Water District and the City of Mountain View, who are pursuing independent stud- ies of potential levee improvements. Construction funding will likely be sought through a regional ballot measure for a special tax or assessment in the affected communities. 82 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2021-2025 CIP: The project has been defunded as JPA SAFER Feasibility Study is complete, and staff is working with Valley Water and Army Corps of Engineers on the next phase through the South Bay Shoreline Study. 2020-2024 CIP: The project has been delayed due to staffing constraints and required coordi- nation with other agencies. 2018-2022 CIP: The project start and completion dates have been extended due to staff work- load constraints. 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2020 Budget 266,666 1,048,000 266,666 1,048,000 FY 2020 Est. 0 0 FY 2021 Expenc 0 0 FY 2022 0 0 FY 2023 0 0 FY 2024 iture Schedule 0 0 5 Year CIP FY 2025 Total 0 0 0i 0 Beyond 5 Year CIP Total 0 266,666 0 266,666 Project Phase Construction Design Total Prior Years FY 2020 Budget 133,333 1,048,000 133,333 0 266,666 1,048,000 FY 2020 Est. 0 0 0 FY 2021 0 0 0 FY 2022 0 0 FY 2023 FY 2024 Y 2025 0 0 5Year CIP Beyond 5 Total Year CIP 0 0 0 Total 133,333 133,333 266,666 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-2.12 Program: S2.12.2 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission San Francisquito Creek Joint Powers Authority Environmental Impact Analysis: This project will require an environmental assessment in accordance with CEQA guidelines. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 83 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-01003 AC gas package unit Municipal Services Center Building C, January 2015 Building Systems Improvements Description This project provides funding for electrical, mechanical, plumbing, structural, and security upgrades as required at various City facilities. Upgrades may include main and emergency power sources, light fixtures, fire alarm systems, heating and ventilation equipment, Building Management System (BMS) controls, structural reinforcements or repair, security card access, and camera systems. Justification This project provides funding for system upgrades in facilities with systems that are overloaded or are no longer efficient. Heating and air-conditioning units in many older buildings are at the end of their useful life and require replacement. BMS control systems in some facilities are out- dated and have limited or no vendor support. Structural systems have become damaged or fatigued due to heavier equipment requirements or increased loading. Increased security requirements for facilities and IT network systems require the need for the installation of card access and camera systems. This project also provides funding for replacement of unforeseen equipment failures. While upgrading equipment, staff selects the most energy efficient equip- ment, including premium efficiency motors, and incorporates the use of energy saving technol- ogies such as variable frequency drives whenever possible. Supplemental Information The Department of Public Works uses a computerized asset management tracking software to assist in identifying the maintenance and replacement needs addressed through this CIP. Proj- ects identified for upcoming work include: 84 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Fiscal Year 2021: Replace City Hall fire pump control system. Convert Rinconada and Mitchell Park tennis court lights to LED. Install new lighting controls for Rinconada and Mitchell Park ten- nis courts. Complete the design drawings for a new stationary generator for Fire Station #8. Fiscal Year 2022: Replace BMS controls for Lucie Stern Community Theater mechanical sys- tems. Replace fill media in the City Hall cooling tower. Install new stationary generator at Fire Station #8. Fiscal Year 2023: Replace electrical panel boards at Fire Station #5. Replace domestic water control system at City Hall. Fiscal Year 2024: Upgrade LED lighting in City parks. New Children's Pool boilers (four), roof top furnaces, exhaust fans, and dehumidifiers. Fiscal Year 2025: Replace electrical panel at the Golf Club House and Cafe. Significant Changes 2021-2025 CIP: Funding was reduced as part of the Fiscal Year 2021 Capital Improvement Pro- gram budget strategy and all programmed projects have been delayed a year. 2020-2024 CIP: All programmed projects were pushed out a year since FY 2019 funding was needed for a new chiller located at City Hall. Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Prior Years FY 2020 Budget FY 2020 Est. FY 2025 5Year CIP Total N/A 639,991 250,008 415,883 239,954 237,400 258,200 282,200 1,433,637 N/A 639,991 250,008 415,883 239,954 237,400 258,200 282,200 1,433,637 Prior Years N/A FY 2020 Budget 639,991 Expenciture Schedule FY 2020 Est. 250,008 FY 2021 415,883 FY 2022 239,954 FY 2023 237,400 FY 2024 258,200 5 Year CIP FY 2025 Total 282,200 1,433,637 Total N/A 639,991 250,008 415,883 239,954 237,400 258,200 282,200 1,433,637 Beyond 5 Year CIP 0 Total N/A 0 N/A Beyond 5 Year CIP Total 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 85 CAPITAL IMPROVEMENT FUND Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 86 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Current Record Plan Management at Municipal Services Center Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various City Facilities Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2019 Initial Project Completion: Fall 2020 Revised Project Start: Fall 2020 Revised Project Completion: Fall 2021 Project Number: PE -20002 City Facilities Assessment and Record Plan Management System Description The last City-wide facility condition assessment was performed in 2008. This condition assess- ment is known as the Kitchell Report. Since that assessment was performed, building codes have changed dramatically. A new condition assessment is warranted. It is also an ideal oppor- tunity to develop a new electronic system for managing the record plans of all City facilities. Currently, older record plans are managed through a Microsoft Access Database. Some record plans are still only available as hardcopy sheets. The project will include scanning older hard - copy sets and compiling all records into a new indexed system that will be easily accessible to all City staff. Justification This project provides funding for a comprehensive City-wide condition assessment of existing buildings. All City -owned buildings will be evaluated to determine the existing condition of mechanical systems, electrical systems, plumbing systems, conveyance systems, exterior enve- lope, interior finishes, roofing, structural systems, and fire/life safety systems. The project also provides funding for a new electronic record management system to hold record plans and related information on each facility. Supplemental Information The Facility Record Plan Management System will save many hours of staff time. Currently, facil- ity record plan data is scattered between multiple different electronic systems and sometimes only contained in hardcopy format. The project will scan (if necessary), catalog, and archive the 88 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND documents in an open -format electronic database system that will allow staff to easily search, access, and retrieve record plans. Significant Changes 2021-2025 CIP: Project completion date revised to reflect the assessment time needed for the extensive number of city facilities to be inspected. Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior Years Func FY 2020 Budget FY 2020 Est. ing Sources Schedule 0 O 314,000 150,000 164,800 O 314,000 150,000 164,800 Prior Years FY 2020 Budget O 314,000 O 314,000 150,000 164,800 01 Ex 0 FY 2023 0 0 FY 2024 aenciture Schedule FY 2020 Est. 164,800 FY 2022 FY 2023 150,000 0 0 0 0 0 0 FY 2025 5 Year CIP Total 0 164,800 O 164,800 FY 2025 5 Year CIP Total O 164,800 O 164,800 Beyond 5 Year CIP Total 0 314,800 O 314,800 Beyond 5 Year CIP Total 0 314,800 O 314,800 Operating Impact This project will require ongoing maintenance costs that will be reassessed once the full scope of the project is determined. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 89 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PE -09003 Lucie Stern Parking Lot, February 2015 City Facility Parking Lot Maintenance Description This project provides funding for the repair, resurfacing, or reconstruction of parking lots and walkways at various City facilities, including restriping and signage. Justification Uneven paved surfaces are a safety hazard and shorten the useful life of walkways and parking lots. Repairing the paved walkways and parking lots at various City facilities will eliminate these safety hazards and extend useful life. Supplemental Information Work programmed for this project includes parking lot resurfacing for the following locations: Fiscal Year 2021: Fire Station #8, and College Terrace Library pathways. Fiscal Year 2022: Foothill Parks Parking Lot Fiscal Year 2023: Municipal Service Center, Municipal Service Center North Employee Lot. Fiscal Year 2024: No work planned. Fiscal Year 2025: No work planned. Funding will be offset by $0.1 million from the Utilities Enterprise Funds for the work in Fiscal Year 2023 at the Municipal Service Center (MSC). 90 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2021-2025 CIP: Funding was reduced as part of the Fiscal Year 2021 Capital Improvement Pro- gram budget strategy. Foothills Park parking lot work was moved to FY 2022 to coordinate with Foothills Park Roadway Paving Project. 2020-2022 CIP: Parking lots were inspected in October 2018 and cost estimates were updated based on current pavement conditions. 2018-2022 CIP: A $215,000 increase in FY 2018 funding is for the Midtown Shopping Center. Funding Sources Schec ule Funding Source Capital Improvement Fund Transfer from Utilities Administration Fund Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 0 N/A 1,144,466 319,725 419,941 233,500 389,200 N/A 0 0 0 0 100,000 0 N/A 1,144,466 319,725 419,941 233,500 489,200 0 5 Year CIP Total O 1,042,641 0 100,000 O 1,142,641 Beyond 5 Year CIP Total O N/A O N/A O N/A Ex eenc iture Schedule Project Phase Construction Design Total Prior Years FY 2020 Budget N/A 1,133,218 N/A 11,248 N/A 1,144,466 FY 2020 Est. 319,725 0 319,725 FY 2021 408,244 11,697 419,941 FY 2022 233,500 0 233,500 FY 2023 489,200 0 489,200 FY 2024 0 0 0 FY 2025 5 Year CIP Total O 1,130,944 O 11,697 O 1,142,641 Beyond 5 Year CIP 0 0 0 Total N/A N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: Worked performed under this project is typically categorically exempt from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 91 CAPITAL IMPROVEMENT FUND City Hall A Level Lobby Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue) Managing Department: Public Works IBRC Reference: New Initial Project Start: Fall 2018 Initial Project Completion: Fall 2019 Revised Project Start: Spring 2020 Revised Project Completion: Fall 2024 Project Number: PE -19000 City Hall Space Planning Description This project provides funding for space planning to determine future workgroup space needs and programming for the City Hall office building. Justification Upon completion of the new Public Safety Building in 2023, the Police wing of City Hall and the Fire Administration group on the 6th floor will move into the new building. The departure of these workgroups provides an opportunity to plan for the best use of the newly available City Hall space and to consider other potential improvements such as reconfiguration of the A level cafeteria space. Additionally, a potential opportunity has been identified to reduce the size of the Information Technology Department's 2nd floor data center and make the space available for other uses. Supplemental Information The scope of this project includes the initial space planning and preliminary design of the improvements. Following completion of space planning and preliminary design, additional fund- ing will be required to complete the design and construct renovations to the affected areas. Significant Changes 2021-2025 CIP: Project extended to Fiscal Year 2021 as a result of staffing constraints and fund- ing increased to reflect increased scope needed to study and plan for the space availability and needs at City Hall resulting from the completion of the Public Safety Building in Fiscal Year 2023. 92 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2020-2024 CIP: Project completion extended to reflect staffing constraints and the revised expected completion of the Public Safety Building. Funding Sources Schedule Funding Source Capital Improvement Fund Total Design Total Prior Years FY 2020 Budget O 79,000 O 79,000 Prior Years FY 2020 Budget O 79,000 O 79,000 FY 2020 Est. FY 2021 O 631,700 O 631,700 FY 2022 0 0 FY 2023 0 0 FY 2024 Expenditure Schedule FY 2020 Est. FY 2021 O 631,700 O 631,700 FY 2022 0 0 FY 2023 0 0 0 0 FY 2024 0 0 FY 2025 5 Year CIP Total O 631,700 O 631,700 FY 2025 5 Year CIP Total O 631,700 O 631,700 Beyond 5 Year CIP Total O 631,700 O 631,700 Beyond 5 Year CIP Operating Impact Operating impacts of potential space uses will be assessed as part of the planning process. Total O 631,700 O 631,700 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 93 CAPITAL IMPROVEMENT FUND Electrical System Access Door at City Hall Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue), Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2016 Initial Project Completion: Fall 2017 Revised Project Start: Spring 2017 Revised Project Completion: Fall 2020 Project Number: PE -17010 Civic Center Electrical Upgrade & EV Charger Installation Description This project provides funding to replace the aging Civic Center electrical switchgear and motor control centers and to purchase and install approximately 43 new Level 2 Electric Vehicle (EV) charging stations at City parking garages, including the Civic Center garage. Justification The main electrical switch gear is over 40 years old and must be replaced and upgraded to ensure the reliability of electrical power at City Hall. Other parts of the electrical system have been recently upgraded, leaving this as one of the last remaining items. With increased owner- ship of electric vehicles, additional public spaces with EV chargers are needed. Funding in this project allows the City to leverage grants that substantially cover the costs of EV charger pur- chases and installation on a reimbursement basis. Supplemental Information The funding for the electrical upgrade work ($0.35 million) has been moved from PE -18016, Civic Center Fire Life Safety Upgrades, to this new project, while approximately 90 percent of the EV charger costs are expected to be reimbursed by Bay Area Air Quality Management Dis- trict grants. A portion of the grant reimbursement is deferred for three years to allow demon- stration of compliance with grant usage criteria. 94 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2020-2024 CIP: In Fiscal Year 2018, an invitation for Design -Build proposals received no response. Staff began the process for a traditional Design -Bid Build approach. Timing of the project was extended to accommodate this approach and allow for a new window of opportu- nity to perform construction when City Hall can be closed for a brief time duration. Funding added to account for the complexity of construction and replacement of both motor control centers (MCC) on Levels A and 8. 2019-2023 CIP: Anticipated project completion date adjusted to reflect delays due to staff workload and available options for scheduling a full shutdown of City Hall for construction work. 2018-2022 CIP: Project start was delayed due to staff workload. Staff plans to use Design -Build project delivery method for Civic Center switchgear and motor control center replacements. 2017-2021 CIP: Project established. Funding Sources Sche c ule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total 70,858 618,897 0 679,800 0 0 0 0 679,800 Beyond 5 Year CIP Total O 750,658 17,000 243,000 243,000 0 0 0 0 0 0 0 260,000 87,858 861,897 243,000 679,800 0 0 0 0 679,800 0 1,010,658 Expenciture Schedule Project Phase Construction Design Total Prior Years 43,325 44,529 87,854 FY 2020 Budget 788,748 73,149 861,897 243,000 679,800 FY 2020 Est. FY 2021 FY 2022 243,000 0 679,800 0 0 0 0 FY 2023 0 FY 2024 0 0 FY 2025 5Year CIP Total O 679,800 O 0 Beyond 5 Year CIP O 966,125 O 44,529 0 0 0 679,800 0 1,010,654 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in the next budget cycle. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 95 CAPITAL IMPROVEMENT FUND Civic Center Fire Life Safety and Electrical Upgrades Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue) Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2018 Initial Project Completion: Spring 2019 Revised Project Start: Fall 2018 Revised Project Completion: Winter 2021 Project Number: PE -18016 Civic Center Fire Life Safety Upgrades Description This project provides funding for an assessment and upgrade of the fire life safety systems in City Hall. Justification The fire life safety system is approaching the end of its useful life. The fire alarm panels and associated equipment are in need of upgrade in order to meet current code requirements. City Hall is a vital facility for all functions and departments. Supplemental Information The fire life safety system is approaching the end of its useful life. The fire alarm panels and associated equipment needed to meet current codes will be upgraded. Significant Changes 2021-2025 CIP: Project completion schedule revised due to re-evaluation of the procurement methodology for the system. 2019-2023 CIP: Project schedule and scope revised to reflect staff workload. 2017-2021 CIP: The scope and budget ($0.35 million) for the City Hall electrical upgrade portion of this project have been moved to a new project, PE -17010, Civic Center Electrical Upgrade & EV Charger Installation. 96 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2020 Budget 16,623 602,000 16,623 602,000 FY 2020 Est. 0 0 0 269,104 356,956 269,104 356,956 Ex aenc 0 0 iture Schedule 0 FY 2025 5 Year CIP Beyond 5 Total Year CIP Total O 356,956 O 356,956 0 642,683 O 642,683 Project Phase Construction Design Total Prior Years FY 2020 FY 2020 Budget Est. 13,914 602,000 2,707 0 16,621 602,000 FY 2021 269,104 356,956 0 0 269,104 356,956 FY 2022 0 0 FY 2023 0 0 FY 2024 0 0 5Year CIP Beyond 5 FY 2025 Total Year CIP 356,956 O 0 O 356,956 Total 639,974 O 2,707 O 642,681 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 97 CAPITAL IMPROVEMENT FUND Civic Center Parking Garage, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue) Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Summer 2017 Revised Project Start: Summer 2016 Revised Project Completion: Spring 2021 Project Number: PE -15020 Civic Center Waterproofing Study and Repairs Description This project provides funding to address the condition assessment of the Civic Center plaza deck waterproofing deficiencies. The completed assessment evaluated the main expansion joint waterproof seal on the plaza in front of the main City Hall entrance. The assessment report rec- ommended repairs to the expansion joint that are anticipated to be complete in Fiscal Year 2021. Justification Previous studies concluded that the Civic Center plaza deck waterproofing membrane under- neath the red and white decorative concrete needs to be replaced due to the age of the mate- rial. However, investigations in 1999 revealed the membrane still possessed good elasticity. The plaza planter waterproofing was found to be in poor condition. The expansion joint requires immediate replacement. Significant Changes 2020-2024 CIP: Additional funding and time added to restore waterproofing membrane within planter boxes along the Civic Center plaza perimeter. 2019-2023 CIP: Anticipated completion date adjusted to reflect delays due to staff workload. 2018-2022 CIP: Additional funding added for implementation of the repairs. 98 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2020 Budget 54,491 638,655 54,491 638,655 FY 2020 Est. 0 0 0 49,800 617,255 49,800 617,255 Ex aenc 0 0 iture Schedule 0 FY 2025 5 Year CIP Beyond 5 Total Year CIP Total O 617,255 O 617,255 O 721,546 O 721,546 Project Phase Construction Design Total Prior Years 2,684 51,806 54,490 FY 2020 FY 2020 Budget Est. 635,153 3,502 638,655 49,800 0 49,800 FY 2021 617,255 0 617,255 FY 2022 0 0 FY 2023 0 0 FY 2024 0 0 5Year CIP Beyond 5 FY 2025 Total Year CIP 617,255 0 0 O 617,255 Total 669,739 01 51,806 O 721,545 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 99 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-02022 Lucie Stern Community Center Ballroom Facility Interior Finishes Replacement Description This project provides funding for replacement or improvements to interior finishes such as floor- ing, walls, cabinets, paint, lighting, ceiling tiles, soundproofing, fixed office furniture, doors, win- dows, and associated fire/life safety, mechanical, electrical, and plumbing code compliance requirements at various City facilities. Justification Interior finishes throughout City facilities are designated for replacement as part of an ongoing capital maintenance plan. Finishes are typically coordinated and upgraded as other renovation projects are undertaken. Supplemental Information Planned carpet replacement and other interior finishes projects include: Fiscal Year 2021: Municipal Service Center (MSC) Building C Lunchrooms and Hallways Fiscal Year 2022: MSC Building C Water, Gas, and Wastewater Locker Room Improvements Fiscal Year 2023: MSC Building B Shower and Locker Room Fiscal Year 2024: Lucie Stern Community Theater Kitchen and Restroom Improvements Fiscal Year 2025: Will be determined based on facility needs as reassessed closer to Fiscal Year 2025 100 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2021-2025 CIP: Funding was reduced as part of the Fiscal Year 2021 Capital Improvement Pro- gram budget strategy, some work may be deferred to future years accordingly. 2020-2024 CIP: MSC Building C Lunchrooms and Hallways was moved to FY 2021 from FY 2022. The Golf Course Club House Restrooms, previously programmed in FY 2021, were com- pleted as part of the Golf Course Reconfiguration project (PG -13003). 2019-2023 CIP: Elwell Court has moved from FY 2022 to FY 2019, Children's Library will be added for FY 2020, and MSC Building C will be moved to FY 2022. 2018-2022 CIP: MSC Building C Water -Gas -Wastewater, Lucie Stern Community Theatre will be replacing Municipal Services Center Building A, Parks Department and Stores in FY 2020. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Utilities Administration Fund Transfer from Vehicle Replacement and Maintenance Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total N/A 1,177,986 564,100 391,626 85,331 297,414 270,146 315,700 1,360,217 N/A 0 0 169,000 176,000 0 0 0 345,000 N/A 0 0 0 0 68,000 0 0 N/A 1,177,986 564,100 560,626 261,331 365,414 270,146 315,700 1,773,217 68,000 Expenciture Schedule Beyond 5 Year CIP Total 0 N/A 0 N/A O N/A O N/A Project Phase Construction Design Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 N/A 1,175,656 564,100 560,626 261,331 N/A 2,330 0 0 N/A 1,177,986 564,100 560,626 261,331 365,414 270,146 315,700 1,773,217 FY 2025 5YearCIP Total 0 365,414 0 270,146 0 315,700 0 1,773,217 0 Beyond 5 Year CIP 0 0 O N/A Total N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 101 CAPITAL IMPROVEMENT FUND Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 102 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Ringdown System Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Fire IBRC Reference: New Initial Project Start: Winter 2013 Initial Project Completion: Summer 2015 Revised Project Start: Winter 2014 Revised Project Completion: Fall 2020 Project Number: FD -14002 Fire Ringdown System Replacement Description This project funds the replacement of the current Fire Department Ringdown System. Ring - down systems provide an audible alert of a call for service in the fire stations. This new system has the latest technology and allows for the direct dispatch of resources from mutual aid part- ners, reducing call processing time. Justification The existing ringdown system, which is used to dispatch emergency personnel, is over 10 years old. The new ringdown system would be purchased in partnership with Mountain View Fire and provide the capability for either dispatch center to ringdown all of the apparatus and stations in both cities. The advantages of such a system are twofold: the new Tri-Cities Computer Aided Dispatch (CAD) system gives the cities the opportunity to view all the fire resources status in real time and dispatch auto -aid and joint responses more efficiently. Providing the cities with the ability to ringdown all apparatus is essential to leverage these enhanced capabilities and reduce response time. Operating on a combined system provides redundancy for both fire agencies in the event one of the dispatch centers is inoperable. Significant Changes 2021-2025 CIP: Fire Station 3 was completed and the system installed, final ringdown protocols are being fine tuned and the project will be complete by 2021. 104 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2020-2024 CIP: Fire Station 3 is the last station to receive the new system, which will be com- pleted as part of the fire station replacement project. It is expected the system will be installed in all stations by the end of 2019. 2018-2022 CIP: The update to the Computer Aided Dispatch system had to precede the new Ringdown system in order for the Department and regional partners to identify a Ringdown system to integrate seamlessly with the dispatching system. A system has been identified through a collaborative purchase process and the Department plans to use the Mountain View RFP process for quick implementation in FY18. 2017-2021 CIP: Schedule revised to reflect delays in this project resulting from staffing resource issues caused by other public safety technology projects. 2016-2020 CIP: Schedule revised to reflect delays in this project resulting from staffing resource issues caused by other public safety technology projects. Funding Sources Schedule Capital Improvement Fund Revenue from Other Agencies Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 244,144 110,863 100,000 11,000 FY 2022 FY 2023 0 FY 2024 0 FY 2025 SYear CIP Total 0 11,000 Beyond 5 Year CIP Total 0 355,144 0 45,000 40,000 5,000 0 0 0 0 5,000 0 45,000 244,144 155,863 140,000 16,000 0 0 0 0 16,000 0 400,144 Project Phase Construction Total Prior Years 244,144 FY 2020 Budget 155,863 Expenciture Schec FY 2020 Est. 140,000 FY 2021 16,000 244,144 155,863 140,000 16,000 FY 2022 0 FY 2023 0 ule FY 2024 0 FY 2025 5Year CIP Beyond 5 Total Year CIP 16,000 0 16,000 Total 400,144 0 400,144 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 105 CAPITAL IMPROVEMENT FUND Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-2.1 Program: S2.13.2 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 106 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Fire Station #4, April 2015 MI if:iiki_i. PARK. (tf, FIR[ SEA! iON Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3600 Middlefield Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2020 Revised Project Completion: Fall 2023 Project Number: PE -18004 Fire Station 4 Replacement Description This project provides funding to replace Fire Station #4 at the corner of Middlefield Road and East Meadow Drive. The replacement facility will be based on the prior Replacement Study and Needs Assessment prepared in 2005. Justification The current Fire Station #4 facility is operationally and technologically deficient. This project will provide a new facility built to essential services standards with a high likelihood of being fully operational after a major disaster such as a significant earthquake. Supplemental Information The Fire Station #4 Replacement project is included in the Council Infrastructure Plan. The cost estimate for this project has been adjusted from the amount derived during the Coun- cil Infrastructure Plan's development because older estimates were not escalated to the current year or to future years when construction would actually occur. Significant Changes 2021-2025 CIP: Project start and end dates delayed; this reflects the revised project start date following completion of Fire Station 3 due to staff workload. 2020-2024 CIP: Project end date adjusted to reflect expected construction timeline based on construction starting in the beginning of FY 2021. 2019-2023 CIP: Project increased by $0.3 million and the timeline was pushed out to begin con- struction in FY 2021. 108 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Construction Design Total 2018-2022 CIP: Timeline adjusted to reflect initial funding availability. Funding Sources Schedule Fundin • Source Capital Improvement Fund Transfer from Stanford University Medical Ctr Fund Total FY 2020 Budget O 850,000 0 0 O 850,000 FY 2020 Est. FY 2021 FY 2022 FY 2023 350,000 (50,000) 500,000 500,000 0 750,000 4,075,000 4,075,000 350,000 700,000 4,575,000 4,575,000 FY 2024 0 0 Expenditure Schedule 0 FY 2025 5Year CIP Total O 950,000 0 8,900,000 O 9,850,000 Beyond 5 Year CIP Total O 1,300,000 0 8,900,000 O 10,200,000 Prior Years FY 2020 Budget O 0 O 850,000 O 850,000 FY 2020 Est. 0 350,000 350,000 FY 2021 FY 2022 FY 2023 200,000 4,575,000 4,575,000 500,000 0 0 700,000 4,575,000 4,575,000 FY 2024 0 0 0 FY 2025 5 Year CIP Total O 9,350,000 O 500,000 O 9,850,000 Beyond 5 Year CIP Total O 9,350,000 O 850,000 O 10,200,000 Anticipated Operating Budget Needs Fund General Fund -Operating FY 2021 0 FY 2022 0 FY 2023 0 FY 2024 9,200 FY 2025 9,500 Operating Impact This project is anticipated to impact operating expenses in the future. Maintenance is estimated to increase by $9,200 in FY 2024 and increase by 3 percent annually thereafter. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is exempt from CEQA in accordance with Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 109 CAPITAL IMPROVEMENT FUND High Street Parking Garage Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 511 High Street & 445 Bryant Street Managing Department: Public Works IBRC Reference: New Initial Project Start: Fall 2017 Initial Project Completion: Spring 2019 Revised Project Start: Revised Project Completion: Spring 2021 Project Number: PE -18002 High and Bryant Street Garages Waterproofing and Repairs Description This project provides funding to investigate and repair observed water damage along the southeast wall of the Lot R and Lot S/L parking garage. In addition, this project will research waterproofing methods and, if feasible, implement waterproofing on the southeast wall to pre- vent further problems. Justification The Lot R parking garage was constructed in 2003. Recently, water has been observed dripping into the ground floor maintenance room. Spalling concrete was also observed above the ramps on each level over the maintenance room. The cause appears to be water intrusion along the southeast wall. Weatherproofing behind the concrete is compromised and water is seeping through the wall. Injecting epoxy to fill the cracks. Supplemental Information Lot R/Bryant Street is complete. Significant Changes 2021-2025 CIP: Additional funding added and completion date extended due to further water intrusion problems found in subterranean basement parking levels and subterranean stairwells in the Bryant Street Garage. 110 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2020-2024 CIP: Bid protests were received for the High Street Garage (S/L) Waterproofing project and ultimately rejected. The project timeline has been extended to reflect the rebidding process. 2019-2023 CIP: FY 2018 Adopted Budget title was "High Street Garage Waterproofing Study and Repair." The scope of work needed at the High Street garage is not as much as initially esti- mated. Adding scope for waterproofing and repairs at the Bryant Street garage. Funding Source Capital Improvement Fund Transfer from University Ave Parking Permit Fund Total Project Phase Construction Total Prior Years Func FY 2020 Budget FY 2020 Est. ing Sources Schec FY 2021 (318,271) 330,000 213,454 210,446 350,000 0 0 0 FY 2022 0 0 31,729 330,000 213,454 210,446 0 Prior Years 31,726 FY 2020 Budget 330,000 FY 2023 0 0 ule FY 2024 0 0 0 0 Expenciture Schedule FY 2020 Est. 213,454 FY 2021 210,446 FY 2022 31,726 330,000 213,454 210,4461 0 FY 2023 0 0 FY 2024 0 0 FY 2025 5YearCIP Total 0 210,446 0 0 Beyond 5 Year CIP Total O 105,629 0 350,000 0 210,446 0 455,629 FY 2025 5 Year CIP Total 0 210,446 0 210,446 Beyond 5 Year CIP Total O 455,626 O 455,626 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 111 CAPITAL IMPROVEMENT FUND Junior Museum Exhibit, March 2017 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 1451 Middlefield Road Managing Department: Community Services IBRC Reference: N/A Initial Project Start: Summer 2017 Initial Project Completion: Summer 2019 Revised Project Start: Summer 2018 Revised Project Completion: Summer 2020 Project Number: AC -18001 JMZ Renovation Description This project provides funding to relocate the Palo Alto Junior Museum & Zoo (JMZ) for two years to the Cubberley Community Center to facilitate construction of a new JMZ at the current site. This project also includes funding for permit and inspection fees related to the JMZ rebuild project, new exhibitions (including temporary staffing to design and prototyping), deck con- struction costs (partial), park signage (partial), furniture and equipment costs, payment and performance bonds, re -opening marketing and outreach expenses. Justification The Cubberley campus provides a suitable temporary location for JMZ operations to remain open to the public. Classrooms will be used for programing, exhibits, education, and summer camps. The Auditorium provides space for staff, teachers, administration, collections, and indoor animals. The nearby parking lot would be converted to an animal compound to house outdoor animals unable to be placed at another zoo or facility. Supplemental Information An agreement between the City of Palo Alto and the Friends of the Palo Alto Junior Museum and Zoo to replace the existing JMZ with a new building and facilities requires City contribu- tions. Significant Changes 2019-2023 CIP: The budget for this project increased by $2.8 million, with the majority of fund- ing for new educational exhibits. Other costs include the temporary relocation of the JMZ to the Cubberley Community Center, permit costs, and electrical and plumbing work. 112 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from the Federal Government Transfer from Community Center Impact Fee Fund Transfer from Parks Development Impact Fee Fund Total Prior Years FY 2020 Budget FY 2020 Est. 0 (25,245) 1,195,896 (710,000) 2,106,053 40,829 240,200 240,200 0 FY 2023 0 0 0 0 1,671,860 1,671,860 125,498 0 1,025,717 0 0 0 0 1,041,301 3,107,956 1,202,060 2,231,551 0 0 FY 2025 5 Year CIP Total O 2,106,053 0 0 0 0 0 0 0 0 Expenditure Schedule Beyond 5 Year CIP Total 0 1,370,808 0 0 281,029 O 125,498 0 1,797,358 0 0 0 1,025,717 O 2,231,551 0 4,474,912 Project Phase Construction Design Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 900,193 3,044,260 1,202,060 2,231,551 141,099 63,696 0 0 1,041,292 3,107,956 1,202,060 2,231,551 FY 2022 0 0 0 FY 2023 0 0 FY 2024 0 0 0 FY 2025 5 Year CIP Total O 2,231,551 O 0 O 2,231,551 Beyond 5 Year CIP Total O 4,333,804 O 141,099 O 4,474,903 Operating Impact There are no additional net operating impacts anticipated from this project. New staffing, exhibit, maintenance, and custodial costs resulting from this project are budgeted to be offset by anticipated new ticketed entry and membership revenues. Any further operating costs that arise will be absorbed within the annual operating budget. Additional information about the budgeted expenses and revenues of the Junior Museum and Zoo can be found in the FY 2021 Adopted Operating Budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: Relocation portion of this project is CEQA Exempt under 15301 and 15303. A separate Initial Study/Mitigated Negative Declaration is being prepared for the renovation portion of this project. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 113 CAPITAL IMPROVEMENT FUND Library Material Handling System Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Libraries: College Terrace, Children's, and Downtown Libraries. Managing Department: Library IBRC Reference: N/A Initial Project Start: Summer 2021 Initial Project Completion: Summer 2023 Revised Project Start: Revised Project Completion: Project Number: LB -21000 Library Automated Material Handling Description The scope of this project is to provide the design and construction of three new Automated Material Handling (AMH) Systems for the College Terrace, Children's, and Downtown Libraries. AMH systems efficiently sort returned library materials based on the Radio Frequency Identifi- cation Devices (RFID) on the materials. This project has been approved for use of Library Impact Fees. Justification The Library has made a significant investment in RFID tagging of the entire collection. This proj- ect leverages that RFID investment to improve overall library system efficiency and improves the speed at which materials can be moved to shelves for library patrons hold requests. These machines speed materials processing by 200-400 percent. Each machine will reduce staff time needed for processing books (20 hours from 41 hours per week currently) which will increase staff efficiencies in the library. Increased automated handling of materials allows staff time to be freed up to focus on public projects (public programs, public services) and revenue generating projects (space rentals, grant writing). Increased circulation in the past five years has increased the burden on staff while staff FTE have decreased. Supplemental Information The project is proposed to be spread over three years: Year 1 design of all three libraries and installation at Children's Library, Year 2 College Terrace Library, Year 3 Downtown Library. Imple- mentation will be completed with current staff and priority is to first install at the Children's Library due to high number of returns (2nd highest circulation out of 5 libraries). 114 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. 0 FY 2025 S Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Transfer from Library Development Impact Fee Fund Total 0 0 0 0 O 0 O 56,400 50,900 66,600 O 260,000 180,000 190,000 O 316,400 230,900 256,600 Expenciture Schedule 0 0 O 173,900 O 630,000 O 803,900 O 173,900 O 630,000 O 803,900 Project Phase Prior Years FY 2020 Budget FY 2020 Est. FY 2021 230,900 256,600 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total O 0 O 0 O 236,400 O 80,000 0 0 O 0 0 316,400 230,900 256,600 Anticipatec 0 0 0 O 723,900 O 80,000 O 803,900 Operating Budget Needs FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 General Fund -Operating 0 0 45,000 46,000 47,000 O 723,900 0 80,000 O 803,900 Operating Impact The equipment will cause a slight increase in electric bills and does require annual equipment maintenance. Ongoing operating costs include annual maintenance of about $10,000 to $20,000 per machine. The Fiscal Year 2023 Library operating budget will be adjusted accord- ingly to compensate for these impacts. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Planning for Parks and Community Facilities Goal: C-4 Policy: C-4.4 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Element: Governance Section: Public Participation Goal: G-1 Policy: G-1.2 Program: G1.2.4 Environmental Impact Analysis: This project is exempt from CEQA in accordance with Section 15302. Library Advisory Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 115 CAPITAL IMPROVEMENT FUND Municipal Service Center Building C Roof, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3201 East Bayshore Road Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2016 Initial Project Completion: Spring 2017 Revised Project Start: Summer 2020 Revised Project Completion: Winter 2021 Project Number: PF-17000 Municipal Service Center A, B, & C Roof Replacement Description This project provides funding for a fluid, reinforced waterproofing application over the existing roof. The existing asphalt and gravel roof is nearing the end of its useful life and needs to be rehabilitated. If the existing roof is allowed to deteriorate beyond a certain point, the fluid applied system cannot be used and a full replacement of the roofing system would be required. The application will meet current cool roofing codes to optimize energy efficiency. Justification This project provides the means to rehabilitate the existing roof to avoid further deterioration of the roofing system, which would cause failure and structural damage to the building. Compared to rehabilitation costs, structural repairs and a full roof replacement would be more expensive. Supplemental Information Transfers from various funding sources will support this project. The various transfers were cal- culated based on the anticipated benefit to each fund, according to square footage. Significant Changes 2021-2025 CIP: Project dates adjusted due to staffing workload constraints. 2020-2024 CIP: Project dates adjusted to coordinate with the Municipal Service Center Light- ing, Mechanical, and Electrical Improvements project (PF-16006). Roof replacement will be done before the installation of new rooftop equipment due to the condition of the roofs. Fund- ing added to account for cost escalation. 116 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2019-2023 CIP: Project start adjusted to reflect current schedule of the Municipal Service Cen- ter Lighting, Mechanical, and Electrical Improvements project (PF-16006). 2018-2022 CIP: Project start adjusted to immediately follow the "Municipal Service Center Lighting, Mechanical, and Electrical Improvements" project (PF-16006) so roof replacement will follow installation of new rooftop equipment. 2017-2021 CIP: Timeline extended to reflect direction from Finance Committee and City Council during budget approval process. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Refuse Fund Transfer from Utilities Administration Fund Transfer from Vehicle Replacement and Maintenance Total Project Phase Construction Total Prior Years 0 0 0 0 0 Prior Years FY 2020 Budget 908,000 19,000 684,000 380,000 1,991,000 FY 2020 Budget 0 1,991,000 0 1,991,000 FY 2020 Est. FY 2021 (541,500) 1,585,550 9,500 10,250 342,000 369,000 205,000 190,000 O 2,169,800 FY 2022 0 0 0 0 0 FY 2023 0 FY 2024 0 O 0 O 0 0 0 O 0 Expenditure Schedule FY 2020 Est. FY 2021 O 2,169,800 O 2,169,800 FY 2022 0 0 FY 2023 0 0 FY 2024 0 0 FY 2025 0 0 0 0 0 FY 2025 5 Year CIP Total 1,585,550 10,250 369,000 205,000 2,169,800 5 Year CIP Total O 2,169,800 O 2,169,800 Beyond 5 Year CIP 0 0 0 0 0 Beyond 5 Year CIP Total 1,044,050 19,750 711,000 395,000 2,169,800 Total 0 2,169,800 0 2,169,800 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 117 CAPITAL IMPROVEMENT FUND Municipal Services Center Building C, March 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3201 East Bayshore Road Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2016 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Fall 2021 Project Number: PF-16006 Municipal Service Center Lighting, Mechanical, and Electrical Improvements Description This project provides funding for the replacement of original mechanical and electrical systems and lighting installed in 1966 in the Municipal Service Center's (MSC) Buildings A, B, and C. The project also includes the renovation of office space and shop areas in Building C. Justification Lighting, mechanical, and electrical equipment at the MSC is outdated and inefficient. Various remodels have occurred in the administrative and shop areas adding load to the mechanical and electrical systems. The use of many areas has changed over the years without adequate upgrades to the building systems. The systems no longer support the current operation of this site. Supplemental Information The Refuse Fund, Vehicle Replacement and Maintenance Fund, and Utilities Administration Fund will reimburse the Capital Improvement Fund for a portion of this project, as fund -related operations benefit from the building improvements. 118 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2021-2025 CIP: Project timeline extended to reflect additional project redesign work to allow for more Electric Vehicle (EV) chargers and future electrification of the newer mechanical sys- tems at the MSC. 2020-2024 CIP: Bids received were rejected due to budget exceedance. Funding added to account for severe construction cost escalation and partial redesign to provide additional infra- structure for future electrification of vehicle fleet. Project end date adjusted due to the redesign and rebidding required. 2019-2023 CIP: Project cost estimates indicate mechanical and electrical work in Building B require additional funding of $0.8 million. 2017-2021 CIP: Additional funding of $0.4 million added for Building C office space renovation. Funding Source Capital Improvement Fund Transfer from Refuse Fund Transfer from Utilities Administration Fund Transfer from Vehicle Replacement and Maintenance Total Project Phase Construction Design Total Prior FY 2020 Years Budget Funding Sources Schec FY 2020 Est. FY 2021 77,395 3,187,510 (1,282,000) 4,499,732 FY 2022 0 FY 2023 0 ule FY 2024 0 5 Year CIP FY 2025 Total O 4,499,732 28,070 54,000 27,000 27,000 0 0 0 0 27,000 530,835 1,944,000 972,000 972,000 0 0 0 0 972,000 294,909 540,000 1,080,000 540,000 540,000 0 0 0 0 Beyond 5 Year CIP Total 0 3,295,127 O 82,070 O 2,474,835 0 1,374,909 931,209 6,265,510 257,000 6,038,732 0 0 0 0 6,038,732 0 7,226,941 Prior Years FY 2020 Budget 445,574 6,265,223 485,620 287 931,194 6,265,510 Expenciture Schedule FY 2020 Est. FY 2021 257,000 6,038,732 0 0 257,000 6,038,732 FY 2022 FY 202 0 0 0 0 FY 2024 FY 2025 0 0 5 Year CIP Total O 6,038,732 O 0 O 6,038,732 Beyond 5 Year CIP Total O 6,741,306 0 485,620 O 7,226,926 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 119 CAPITAL IMPROVEMENT FUND Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 120 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Hamilton Avenue/Waverley Street, March 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Parking Lot D (Hamilton Avenue/ Waverley Street) Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2015 Initial Project Completion: Fall 2018 Revised Project Start: Winter 2017 Revised Project Completion: Spring 2022 Project Number: PE -15007 New Downtown Parking Garage Description This project provides funding for a new public parking garage in the University Avenue com- mercial area at existing Parking Lot D at the corner of Hamilton Avenue and Waverley Street. The project will evaluate the feasibility of including retail and stacked parking as part of the new structure. Design and environmental consultant services will be needed, including the develop- ment of preliminary plans and cost estimates, and completion of the project's environmental review. Justification A new parking garage is part of a multi -pronged strategy to address excessive spillover parking from the University Avenue commercial area into nearby residential neighborhoods. Supplemental Information The New Downtown Parking Garage project is included in the City Council Infrastructure Plan. In Fiscal Year 2022, a transfer of $5.5 million from the University In -Lieu Parking Fund is scheduled to fund a portion of the construction of the new garage. The cost estimate for this project will likely need to be adjusted based on estimated construction costs in future years. Significant Changes 2021-2025 CIP: As part of the Fiscal Year 2021 budget strategy all Capital Improvement Fund funding has been removed and only the downtown parking in -lieu fee funding remains for this project. Potential opportunities to use the remaining funding include public/private partner- ships that may result in an increase in public parking spaces. 122 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2020-2024 CIP: Funding for this project has been moved out per City Council direction in Feb- ruary 2019 to postpone the project until downtown parking initiatives are determined. 2019-2023 CIP: Budget increased to reflect total project cost estimate of $29.1 million. 2018-2022 CIP: In December 2016, a design contract was awarded to Watry Design, Inc. Fund- ing was included in FY 2017 for Phase I of the design work, including environmental review and design through design development. Additional funding is required in FY 2018 to complete the design and construction documents and in FY 2019 for construction administration and project close out. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from University Ave Parking In Lieu Fund Total Prior Years 107,818 1,300,000 1,407,818 FY 2020 Budget 1,073,121 0 1,073,121 FY 2020 Est. 73,121 0 FY 2021 FY 2022 0 (438,000) 0 5,541,000 FY 2023 0 0 FY 2024 0 0 73,121 0 5,103,000 0 0 Expenditure Schedule FY 2025 0 0 0 5 Year CIP Total (438,000) 5,541,000 5,103,000 Beyond 5 Year CIP 0 0 0 Total (257,061) 6,841,000 6,583,939 Project Phase Construction Design Total FY 2020 Budget 238,861 0 1,168,948 1,073,1211 73,121 1,407,809 1,073,121 73,121 FY 2020 Est. 0 FY 2021 FY 2022 O 0 O 5,103,000 O 5,103,000 FY 2023 0 0 0 FY 2024 0 0 0 FY 2025 5 Year CIP Total O 0 O 5,103,000 O 5,103,000 Beyond 5 Year CIP Total 0 238,861 O 6,345,069 O 6,583,930 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 123 CAPITAL IMPROVEMENT FUND Operating Impact This project is anticipated to impact operating expenses in the future such as custodial and maintenance costs; however, at this time these costs are not able to be determined due to the scope of this project being redesigned. Any future operating costs will be brought forward as part of future budget cycles. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Planning for Parks and Community Facilities Goal: C-4 Policy: C-4.2 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to require a CEQA Environmental Impact Report. 124 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND New Public Safety Building Rendering Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Parking Lot C-6 (250 Sherman Avenue) Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2015 Initial Project Completion: Fall 2020 Revised Project Start: Revised Project Completion: Spring 2023 Project Number: PE -15001 New Public Safety Building Description This project provides funding for the design and construction of a new Public Safety Building on Lot C-6 in the California Avenue commercial area. Design and environmental consultant services will be needed, including the development of preliminary plans, cost estimates and special stud- ies as part of an Environmental Impact Report (EIR), and site evaluation for the approximately 44,500 square foot facility. The size and programming of the new facility were developed by the 2006 Blue Ribbon Task Force. Justification The current Police Department facility is structurally, operationally, and technologically defi- cient. This project will provide a new facility for the Police Department, Office of Emergency Services, the Emergency Operations Center, emergency dispatch, and Fire Department Admin- istration. It will be built to essential services standards with a high likelihood of being fully oper- ational after a major disaster such as a significant earthquake. Supplemental Information The new Public Safety Building has been identified as the top priority project in the City Council Infrastructure Plan. The majority of the expenses will be financed using Certificates of Participa- tion with Transient Occupancy Tax (TOT) used to fund the debt service. Significant Changes 2021-2025 CIP: The anticipated completion date has been revised to Spring 2023 to reflect the construction complexity needed to complete the building. 126 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2020-2024 CIP: Project construction will begin after the new California Avenue Area Parking Garage is complete. Anticipated completion of the Public Safety Building is revised to Fall 2022. 2019-2023 CIP: Budget increased to reflect total project cost estimate of $92.2 million. Con- struction funding and expenditures moved to FY 2020 due to design delays relating the Archi- tectural Review Board (ARB) and EIR processes. Anticipated project completion also revised to summer 2021. 2018-2022 CIP: Timeline adjusted to reflect sequential construction to follow the California Ave- nue Area Parking Garage (CIP PE -18000). Funding Sources Schedule Funding Source Bond Proceeds Capital Improvement Fund Transfer frm New Pub. Fac. Impact Fee Fund Transfer from Stanford University Medical Ctr Fund Prior Years 0 507,022 0 3,900,000 Total 4,407,022 FY 2020 Budget 0 3,359,740 0 0 3,359,740 FY 2020 Est. FY 2021 0 102,000,000 FY 2022 0 6,100,000 (350,000) 3,400,000 0 900,000 350,000 0 800,000 0 7,000,000 102,800,000 3,400,000 FY 2023 0 400,000 0 0 400,000 FY 2024 0 0 0 0 Expenditure Schedule FY 2025 0 0 0 0 0 0 5 Year CIP Total 102,000,000 3,450,000 350,000 800, 000 106,600,000 Beyond 5 Year CIP Total O 102,000,000 O 10,057,022 0 0 350,000 5,600,000 O 118,007,022 Et=1 Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 Construction 647 0 0 100,060,186 3,400,000 Design 4,406,365 3,359,740 7,000,000 2,739,814 0 Total 4,407,012 3,359,740 7,000,000 102,800,000 3,400,000 400,000 FY 2023 400,000 0 FY 2024 0 0 0 FY 2025 5 Year CIP Total O 103, 860,186 O 2,739,814 O 106,600,000 Beyond 5 Year CIP O 103,860,833 O 14,146,179 O 118,007,012 Anticipated Operating Budget Needs Fund General Fund -Operating FY 2021 0 FY 2022 0 FY 2023 FY 2024 FY 2025 0 355,000 366,000 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 127 CAPITAL IMPROVEMENT FUND Operating Impact This project is anticipated to impact operating expenses in the future. Custodial and mainte- nance costs are estimated to be $355,000 in FY 2024 and increase by 3 percent annually there- after. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Safety Section: Community Safety Goal: S-1 Policy: S-1.7 Program: S1.7.2 Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project will require an environmental impact report, combined with the California Avenue Area Parking Garage Project, in accordance with CEQA guidelines. 128 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Children's Theatre, January 2016 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Children's Theatre, Community Theatre, and Cubberley Theatre Managing Department: Community Services IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2020 Revised Project Completion: Summer 2021 Project Number: AC -18000 Performing Arts Venues Seat Replacement Description This project provides funding for the replacement of damaged or non-functioning seats at the City's three performing arts venues: Children's Theater, Community Theater, and Cubberley The- ater. Justification The seats at the City's three theater sites are beyond their useful life and due for replacement based on their age and condition. Supplemental Information Beginning July 1, 2019, the Resident Theater Companies that use the Lucie Stern Community Theater (West Bay Opera, Palo Alto Players, and Theaterworks), signed a contract with the City to collect a fee of $2.00 for each ticket sold for events with paid admission. This fee will be used to offset the costs of enhancements, upgrades, improvements, repairs, preservation, and new equipment and furnishings for the Lucie Stern Community Theater. This seating upgrade project qualifies for use of this funding source and could be used to partially reimburse the costs for project. Significant Changes 2020-2024 CIP: Project scope changed from replacing damaged and non-functioning seats to replacing all seats and funding increased by $0.3 million. 2017-2021 CIP: Project established. 130 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. 0 0 0 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total O 419,000 O 419,000 O 439.400 O 439,400 Ex aenc 0 0 iture Schedule 0 O 439,400 O 439,400 0 439,400 O 439,400 Project Phase Prior Years FY 2020 FY 2020 Budget Est. 0 0 0 5Year CIP Beyond 5 FY 2025 Total Year CIP Total Construction O 419,000 O 439,400 O 439,400 0 439,400 Total O 419,000 O 439,400 0 0 0 O 439,400 O 439,400 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 131 CAPITAL IMPROVEMENT FUND Fire Station 2, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-00006 Roofing Replacement Description This project provides funding for ongoing roofing maintenance at various City facilities includ- ing major repairs, rehabilitation, replacement, roof deck, drainage systems, and sheet metal repair/replacement. Roofs scheduled for replacement are based on an annual evaluation of their condition. Justification The life expectancy of most roofs at City facilities is 20 to 25 years. There are facilities in the inventory with roof systems that are beyond or near their useful life. Supplemental Information Facilities scheduled for re -roofing are as follows: Fiscal Year 2021: Baylands Athletic Center Snack Bar & Restrooms and Mitchell Park Tiny Tots Restroom Fiscal Year 2022: Lucie Stern Community Center Fiscal Year 2023: Peers Park Club House and Lucie Stern Community Theater Flat Roof Fiscal Year 2024: Baylands Interpretive Center and Police Department Lower Roof Fiscal Year 2025: Foothills Equipment and Storage Building 132 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2021-2025 CIP: Funding was reduced as part of the Fiscal Year 2021 Capital Improvement Pro- gram budget strategy. Baylands Athletic Center Snack Bar & Restrooms and Mitchell Park Tiny Tots Restroom added for FY 2021 and all other projects moved out a year. 2020-2024 CIP: Avenidas Senior Center moved to FY 2020 from FY 2021 and Lucie Stern Com- munity Center moved from FY 2020 to FY 2021. Lucie Stern Community Theater Flat Roof added to FY 2022 and Foothills Equipment and Storage Building added for FY 2024. 2019-2023 CIP: Mitchell Park Storage Pool Filter Facility and Arastradero Gate Way will replace the animal shelter in FY 2019. 2018-2022 CIP: Funding for Ventura Unit 3 has been moved from FY 2021 to 2018 due to its condition and the scheduled work on other Ventura units. The Avenidas Senior Center has been added to FY 2021. Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior Years Funding Sources Schec FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 ule FY 2024 FY 2025 5 Year CIP Total N/A 891,179 184,435 183,600 474,900 285,629 674,076 621,886 2,240,091 N/A 891,179 184,435 183,600 474,900 285,629 674,076 621,886 2,240,091 Prior Years N/A N/A 891,179 Expenciture Schedule FY 2020 FY 2020 Budget Est. 891,179 184,435 FY 2021 183,600 FY 2022 474,900 FY 2023 285,629 184,435 183,600 474,900 285,629 FY 2024 674,076 FY 2025 5 Year CIP Total 621,886 2,240,091 674,076 621,886 2,240,091 Beyond 5 Year CIP 0 Total N/A 0 N/A Beyond 5 Year CIP Total 0 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 except for historic buildings. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 133 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 300 Homer Avenue Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Summer 2006 Initial Project Completion: Spring 2007 Revised Project Start: Revised Project Completion: Spring 2021 Project Number: PF-07011 Roth Building, January 2015 Roth Building Maintenance Description This project provides funding for window repairs, waterproofing of foundation walls, installation of electrical service, and a new ventilation system at the Roth building. In addition, roofing repairs will be done on an as needed basis until such time that the building is leased and occu- pied. Justification In Fiscal Year 2004, the City removed the non -historic wings and secured the building. Cur- rently, the building is empty waiting for the Palo Alto History Museum to take possession. Fund- ing was provided on a one-time basis for roofing repair and the installation of downspouts. The building's roof will require on -going maintenance and repair to prevent further leaking. Water is also entering the building through the basement walls. In order to prevent mildew and further deterioration of the building, roof repair, waterproofing, perimeter drainage, and installation of a ventilation/dehumidification system are necessary. Supplemental Information Funding was provided as a one-time addition and will be continued until all funding is used or Palo Alto History Museum takes possession. Small repairs are needed on a continual basis. Significant Changes 2017-2021 CIP: Project completion extended to reflect continuing vacancy of the building. 134 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. 0 0 0 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund 25,897 41,073 10,000 31,973 O 31,973 O 67,870 Total 25,897 41,073 10,000 31,973 Ex 0 0 oenciture Schedule 0 O 31,973 O 67,870 Project Phase Prior Years FY 2020 FY 2020 Budget Est. 31,973 0 0 0 5 Year CIP FY 2025 Total Beyond 5 Year CIP Total Construction 25,897 41,073 10,000 0 31,973 0 67,870 Total 25,897 41,073 10,000 31,973 0 0 0 0 31,973 O 67,870 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Historic Resources Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 135 CAPITAL IMPROVEMENT FUND Lot N, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-14003 University Avenue Parking Improvements Description This project provides funding for improvements in the University Avenue parking district includ- ing parking lot resurfacing; striping and signing; parking structure painting or staining; electrical system upgrades needed to support improved lighting; and security systems and/or other sys- tems. Justification This project is intended to maintain the existing parking lots and garages in the University Ave- nue parking district to extend the useful life of the pavement surfaces and buildings. Supplemental Information This project is dependent on the availability of funding in the University Avenue Parking Permit Fund. Fiscal Year 2021: FY 2021 funding intended to maintain the existing parking lots and garages in the University Avenue parking district as no work is currently planned. Fiscal Year 2022: Resurface and restripe Lot E (Gilman/Bryant), Lot G (Waverley/Gilman), Lot N (Emerson/Hamilton), and Lot T (Lytton/Kipling). Fiscal Year 2023: Resurface and restripe Lot F (Florence/Lytton) and Lot 0 (Emerson/High). Fiscal Year 2024: Resurface and restripe Lot K (Lytton/Waverley). Fiscal Year 2024: No work planned. 136 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2019-2023 CIP: Parking Lot C resurfacing will be coordinated with the Avenidas project. With the exception of Lot C, all University Avenue parking district lots were resurfaced and no addi- tional work is needed at this time. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from University Ave Parking Permit Fund Total Project Phase Construction Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 N/A 18,100 (343,000) 362,400 45,500 58,300 72,200 N/A 343,000 N/A 361,100 Prior Years N/A N/A 361,100 FY 2020 Budget 361,100 343,000 100,000 115,000 75,000 65,000 FY 2025 5Year CIP Total O 538,400 0 355,000 Beyond 5 Year CIP 0 0 Total N/A N/A O 462,400 160,500 133,300 137,200 0 893,400 0 N/A Expenditure Schedule FY 2020 Est. FY 2021 O 462,400 FY 2022 160,500 FY 2023 133,300 FY 2024 137,200 O 462,400 160,500 133,300 137,200 FY 2025 5 Year CIP Total O 893,400 O 893,400 Beyond 5 Year CIP 0 0 Total Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Transportation Section: Parking Goal: T-5 Policy: T-5.9 Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 137 CAPITAL IMPROVEMENT FUND Ventura Community Center, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3990 Ventura Court Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Summer 2015 Initial Project Completion: Spring 2016 Revised Project Start: Fall 2016 Revised Project Completion: Fall 2020 Project Number: PE -15011 Ventura Buildings Improvements Description This project provides funding to replace or upgrade the mechanical and electrical systems and provide accessibility improvements to the Ventura Community Center facility. To comply with the Americans with Disabilities Act, accessibility improvements are included; these needs are typically addressed concurrently with City -planned projects. Justification Mechanical and electrical systems are original and have reached the end of their useful lives. To meet current code requirements and increase efficiency and reliability, these systems need to be replaced. Under the lease agreement with Palo Alto Community Child Care (PACCC), the City is responsible for capital maintenance. Significant Changes 2021-2025 CIP: This project has been defunded as part of the Fiscal Year 2021 Capital Improve- ment Program budget balancing strategy. 2020-2024 CIP: Project deferred from FY 2019 to FY 2020 due to excessive bid pricing and low contractor interest. Budget adjusted to current market rates. 2019-2023 CIP: Anticipated completion date adjusted due to delays in design and obtaining building permit approval. 2018-2022 CIP: Project deferred by an additional half year due to workload of other projects in progress. 2017-2021 CIP: Project deferred by half a year due to workload of other projects in progress. 138 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2020 Budget FY 2020 Est. 560,859 1,966,597 25,000 560,859 1,966,597 25,000 Ex 0 0 0 0 0 0 0 oenciture Schedule 0 FY 2025 0 0 5 Year CIP Beyond 5 Total Year CIP Total Beyond 5 Year CIP Project Phase Construction Design Total Prior Years FY 2020 FY 2020 Budget Est. 141,703 1,966,597 419,154 0 560,857 1,966,597 FY 2021 FY 2022 25,000 0 0 0 0 0 25,000 0 0 FY 2023 0 0 FY 2024 0 0 5 Year CIP FY 2025 Total 0 0 0 0 0 Total 166,703 419,154 585,857 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 139 CAPITAL IMPROVEMENT FUND Entryway to the Water, Gas, Wastewater Offices Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: MSC Building C Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Fall 2018 Initial Project Completion: Fall 2019 Revised Project Start: Spring 2020 Revised Project Completion: Spring 2021 Project Number: PE -19001 Water, Gas, Wastewater Office Remodel Description This project provides funding for minor renovations to the Utilities Water Gas Wastewater (WGW) office space at the Municipal Service Center (MSC). The current space no longer meets the operational needs of the department. This project will reconfigure the space so it is more efficient for department operations and replace aging furniture and finishes such as cubicle fur- niture, carpet, paint, and lighting. Enclosed offices may be demolished and relocated. Addition- ally, electrical, mechanical (HVAC), and fire systems work will be required. Justification The current office space configuration and furnishing have been in place for about 20 years. Reconfiguring the space will allow staff from the same work groups to be located together and next to their supervisors/managers and create additional space and offices for new staff. The WGW kitchen/lunchroom size will be reduced to further allow for more office space. The proj- ect will also add a small reception/waiting area for visitors. Significant Changes 2021-2025 CIP: Project timeline extended to reflect coordination with the additional redesign work for PF-16006, Municipal Service Center Lighting, Mechanical, and Electrical Improvements, and staffing workload constraints. 2020-2024 CIP: Project timeline extended due to staffing constraints. 140 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Utilities Administration Fund Total Prior Years FY 2020 Budget FY 2020 Est. (64,003) 97,700 (563,235) 692,035 70,000 654,000 654,000 0 5,997 751,700 90,765 692,035 FY 2025 5 Year CIP Beyond 5 Total Year CIP Total O 0 0 0 692,035 o 0 0 0 0 O 0 0 0 692,035 O 64,797 0 724,000 O 788,797 Ex aenciture Schedule Project Phase Construction Design Total 882 5,113 5,995 FY 2020 Budget 720,700 31,000 751,700 FY 2020 Est. 90,765 0 90,765 692,035 FY 2021 692,035 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 0 0 5 Year CIP FY 2025 Total 692,035 O 0 O 692,035 Beyond 5 Year CIP Total 0 783,682 O 5,113 O 788,795 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 141 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Department Technology Upgrades and Improvements CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 143 CAPITAL IMPROVEMENT FUND 17714. 13 4 ELI V EMERGENCY DEFIBRILLATOR tvasunami ALARA. E0 31.81"f Si Automated External Defibrillator at City Hall Fund: Capital Improvement Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Fire IBRC Reference: N/A Initial Project Start: Fall 2020 Initial Project Completion: Summer 2021 Revised Project Start: Revised Project Completion: Project Number: FD -21000 Automated External Defibrillator Replacement Description This project provides funding for the replacement of the entire compliment of Automated External Defibrillators (AEDs) throughout City facilities and emergency response vehicles, which currently totals 93 AEDs. Justification The Fire Department maintains the Automated External Defibrillators (AEDs) throughout City facilities and emergency response vehicles. These devices allow for intervention during a car- diac arrest while awaiting first responders. The current AEDs were purchased in 2013, and the recommended replacement cycle is between 5-8 years. This project will replace all AEDs throughout City facilities. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Revenue from Other Agencies Total 0 0 O 181,700 O 38,000 0 O 219,700 0 0 011 0 181,700 0 181,700 O 38,000 0 38,000 O 219,700 0 219,700 144 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Prior Project Phase Years FY 2020 Budget FY 2020 Est. 219,700 0 0 FY 2025 5 Year CIP Beyond 5 Total Year CIP Total Other Total 0 0 0 0 0 219,700 0 0 0 0 219,700 0 219,700 0 219,700 219,700 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Costs for future replacements will be budgeted according to a replacement cycle of 5- 8 years. Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-1.13 Program: S2.13.1 Environmental Impact Analysis: None Required Potential Board/Commission Review: Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 145 CAPITAL IMPROVEMENT FUND Cardiac Monitor in an ambulance Fund: Capital Improvement Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Fire IBRC Reference: N/A Initial Project Start: Fall 2020 Initial Project Completion: Summer 2021 Project Number: FD -20000 Cardiac Monitor Replacement Description This project provides funding for the replacement of the entire compliment of 20 cardiac moni- tors in the Department. Along with other tools needed for patient assessment and airway verifi- cation, cardiac monitors assess cardiac activity in patients and provide defibrillation and pacing. These are required by State and County Emergency Medical Services (EMS) laws for all Advanced Life Support (ALS) units. All Fire Department engines, trucks, ambulances and other apparatus are designated as ALS units and require cardiac monitors as standard equipment. Justification Electro cardiac machines are essential equipment on all ALS units and are required to be cali- brated and checked annually. They allow for cardiac assessment, defibrillation, and pacing, along with other tools needed for patient assessment and airway verification. The most current and appropriate cardiac monitors also transmit essential patient information to the hospital and forward data to the City for retrospective quality assurance. The current cardiac monitors were purchased in Fiscal Year 2012 and the Department is no lon- ger able to continue operating the old models, as they are beyond their allowable usage under County regulations and the manufacturer no longer offers warranty or parts replacement. 146 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior Years FY 2020 Budget FY 2020 Est. N/A 688,500 673,000 35,000 N/A 161,500 135,000 7,000 N/A 850,000 808,000 42,000 FY 2025 S Year CIP Beyond 5 Total Year CIP O 0 0 0 35,000 0 O 0 0 0 7,000 0 O 0 0 0 42,000 0 Total N/A N/A N/A Project Phase Other Total Prior Years N/A FY 2020 Budget 850,000 Expenciture Schedule FY 2020 Est. 808,000 FY 2021 42,000 N/A 850,000 808,000 42,000 FY 2022 0 0 FY 2023 0 0 FY 2024 0 0 FY 2025 0 0 5 Year CIP Beyond 5 Total Year CIP 42,000 42,000 0 0 Total Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Costs for future replacements will be budgeted according to a replacement cycle of 5- 8 years. Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-1.13 Program: S2.13.1 Environmental Impact Analysis: None Required Potential Board/Commission Review: Planning and Transportation Commission N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 147 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Fire IBRC Reference: N/A Initial Project Start: Fall 2021 Initial Project Completion: Summer 2022 Revised Project Start: Revised Project Completion: Project Number: FD -22000 Extrication tools stored on the fire engine Extrication Tool Replacement Description This project provides funding for the replacement of all extrication tools for the Fire Depart- ment. Extrication tools, also known as "Jaws of Life", are used to rescue victims of car accidents and other emergencies where the victims are trapped in confined spaces. Justification Extrication tools are used for large scale rescue incidents, such as car accidents. These tools allow first responders to cut through most materials in order to rescue patients. These tools require replacement every 8-10 years. The current fleet was purchased in 2012. Funding Sources Schec ule Prior FY 2020 Funding Source Years Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Y 2025 Total Beyond 5 Year CIP Total Capital Improvement Fund 0 0 0 O 240,700 0 0 O 240,700 O 240,700 Revenue from Other Agencies O 0 0 0 42,700 0 0 0 42,700 0 42,700 Total O 0 0 0 283,400 0 0 0 283,400 0 283,400 Ex aenciture Schedule Project Phase Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 0 FY 2025 5Year CIP Total Beyond 5 Year CIP Total Other Total 0 0 0 0 0 0 O 283,400 O 283,400 0 0 0 O 283,400 O 283,400 O 283,400 O 283,400 148 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Costs for future replacements will be budgeted according to a replacement cycle of 8- 10 years. Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-1.13 Environmental Impact Analysis: None Required Potential Board/Commission Review: Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 149 CAPITAL IMPROVEMENT FUND Police In -Car Video System Fund: Capital Improvement Fund Category: Department Technology Upgrades and Improvements Project Location: Palo Alto Police Department (275 Forest Ave) Managing Department: Police IBRC Reference: N/A Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Revised Project Completion: Project Number: PD -20000 Police Video Recording Systems Replacement Description This project provides funding for the replacement of Palo Alto Police Department video record- ing systems used to record events in the field with in -car cameras as well as Body -Worn Cam- eras (BWC). The in -car camera technology was introduced in 2013 while BWCs were implemented in Fiscal Year 2019 after a one-year pilot program. In -car systems are fixed in the vehicles and include five cameras and BWCs operate on rechargeable batteries for up to eight hours, secured to the officer's uniform. Images captured by in -car systems and BWCs are stored both locally and in the cloud on a secure platform. Justification The useful life is approximately five years for in -car systems and four years for BWCs. Public requests for more access to police video, particularly of "critical incidents", has increased with the passage of state laws that hold agencies accountable for a higher level of transparency. The adoption of these technologies, along with the desire of the public for more accountability, pri- oritizes the need for police departments to maintain video recording systems. While video does not replace a written report, video can be helpful for reconstructing an incident for both crimi- nal investigations and internal investigations. Supplemental Information There are two components impacting the timeline of this project: 150 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Other - Coordinating efforts of Information Technology and the Police Department for the replace- ment of the servers and subsequent utilization of cloud storage. - Syncing up the camera replacements with the vehicle replacement cycle will mitigate installing new camera system equipment in soon -to -be replaced vehicles. Funding is specifically for the replacement of the in -car cameras and system as well as the replacement of a server used for video data storage, due to the in -car system being at the end of its useful life. The BWC equipment will be at the end of its useful life in FY 2022, and funding for replacement will be recommended in this project as part of the next budget cycle. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 150,000 48,000 114,400 182,700 O 150,000 48,000 114,400 182,700 0 0 Expenditure Schedule 0 0 O 297,100 O 297,100 0 345,100 O 345,100 Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total O 150,000 48,000 114,400 182,700 0 0 O 297,100 O 345,100 Total O 150,000 48,000 114,400 182,700 0 0 O 297,100 O 345,100 Operating Impact Software licensing costs of approximately $23,000 are already budgeted in the Police Depart- ment's operating budget. There are no additional operating impacts anticipated from this proj- ect. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Costs for future replacements will be budgeted accord- ing to a replacement cycle of five years for in -car systems and four years for Body -Worn Cam- eras. Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Community Safety Goal: S-1 Policy: S-1.6 Program: S1.6.2 Environmental Impact Analysis: None Required Potential Board/Commission Review: Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 151 CAPITAL IMPROVEMENT FUND Firefighter filling an SCBA tank with air Fund: Capital Improvement Fund Category: Department Technology Upgrades and Improvements Project Location: Fire Station 2 Managing Department: Fire IBRC Reference: N/A Initial Project Start: Fall 2020 Initial Project Completion: Summer 2021 Revised Project Start: Revised Project Completion: Project Number: FD -20001 Self -Contained Breathing Apparatus (SCBA) Air Compressor Replacement Description This project provides funding for the replacement of the central air compressor that provides air for Self -Contained Breathing Apparatus (SCBA) tanks to ensure firefighter safety when enter- ing environments with hazardous air quality. Justification The Fire Department has one central air compressor at Fire Station 2 that is used to fill air tanks. The current compressor is over 20 years old, requires extensive repairs, and is due for replace- ment. Significant Changes This project experienced delays due to COVID-19. The Fire Department is in process with pur- chasing the equipment and expects the project to be completed in FY 2021. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior Years FY 2020 Budget O 69,700 O 16,300 O 86,000 FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP FY 2025 Total O 78,200 0 0 0 0 78,200 O 16,300 0 0 0 0 16,300 O 94,500 0 0 0 0 94,500 Beyond 5 Year CIP Total 0 78,200 O 16,300 O 94,500 152 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2020 Budget FY 2020 Est. 0 0 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Other Total O 86,000 O 86,000 O 94,500 O 94,500 0 0 0 0 94,500 0 94,500 O 94,500 O 94,500 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Costs for future replacements will be budgeted according to a replacement cycle of 15- 20 years. Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-2.13 Program: S2.13.1 Environmental Impact Analysis: None Required Potential Board/Commission Review: Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 153 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Parks and Open Space CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 155 CAPITAL IMPROVEMENT FUND Brilliance, by Joe O'Connell and Blessing Hancock Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: AC -86017 Art In Public Spaces Description This project provides funding for innovative public art for both interior and exterior public spaces in accordance with the City Council -approved Art in City Capital Improvement Projects ordinance. Justification This project places art in public buildings, plazas, gateways, parks, and other sites frequented by residents and visitors alike. It is expected that public art will enhance community pride and own- ership in the City of Palo Alto. Public Art preserves the long-term viability of the built environ- ment and helps set a standard for aesthetic variety and creativity in the community. Supplemental Information The Art in City Capital Improvement Projects ordinance states that the City will budget one per- cent of its CIP budget for public art, with certain exceptions. A base level of funding in the amount of $50,000 is included each year, and a portion of this funding pays for staff to install and replace temporary and rotating art pieces around the City. Prior to Fiscal Year 2015, one percent for public art was included in the budget for each applica- ble project. Beginning in Fiscal Year 2015, public art funding is accounted for within this capital project. This change provides a clearer picture of how much funding is available for public art, allows for the pooling of funds for more impactful projects, and ensures that the funds are pre- served for public art. 156 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Prior Funding Source Years FY 2020 Budget FY 2020 Est. FY 2025 5 Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total N/A 1,639,500 1,239,055 1,615,424 337,524 200,438 242,145 352,550 2,748,081 N/A 1,639,500 1,239,055 1,615,424 337,524 200,438 242,145 352,550 2,748,081 Ex eenc iture Schedule 0 N/A N/A Project Phase Prior Years FY 2020 FY 2020 Budget Est. 337,524 200,438 242,145 5Year CIP Beyond 5 FY 2025 Total Year CIP Total Construction Total N/A 1,639,500 1,239,055 1,615,424 352,550 2,748,081 N/A 1,639,500 1,239,055 1,615,424 337,524 200,438 242,145 352,550 2,748,081 0 0 Operating Impact Annual funding in the amount of $30,000 for public art maintenance is allocated to the Com- munity Services Department in the General Fund. Relationship to Comprehensive Plan Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Secondary Connection Element: Land Use and Community Element: Land Use and Community Design Design Section: Parks and Gathering Places Section: Commercial Centers Goal: L-8 Policy: L-8-5 Goal: L-4 Policy: L-4.4 Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 157 CAPITAL IMPROVEMENT FUND Rinconada Tennis Courts, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PG -06001 Athletic Courts Resurfacing Description This project provides funding for repair and resurfacing of various athletic courts such as tennis, pickleball, and basketball courts and gathering bowls in Palo Alto parks. Justification Athletic courts and gathering bowls in Palo Alto parks require ongoing repairs and resurfacing due to wear and tear. Resurfacing of courts will enhance the safety, quality, and condition of these athletic facilities. Supplemental Information Work to be completed under this project is scheduled as follows: Fiscal Year 2021: Peers Park basketball court resurfacing, Peers Park tennis court resurfacing, Briones Park basketball court resurfacing. Fiscal Year 2022: Greer Park, Hoover Park, Johnson Park, Ramos Park, Robles Park, Seale Park, and Scott Park basketball courts resurfacing or reconstruction. Fiscal Year 2023: Terman Park and Weisshaar Park tennis courts resurfacing. Fiscal Year 2024: Terman Park basketball courts reconstruction. Fiscal Year 2025: Hopkins Park tennis courts resurfacing or reconstruction. 158 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2020-2024 CIP: The project name was changed from Tennis and Basketball Court Resurfacing to broaden the scope of the project and include more types of athletic courts such as tennis, basketball, pickleball, and gathering bowls in Palo Alto parks. 2017-2021 CIP: Tennis courts at Cubberley Community Center have been removed from this project and now are covered in a separate project within the Cubberley Infrastructure Fund. Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total N/A 957,949 811,225 327,735 216,640 286,600 303,700 323,300 1,457,975 Beyond 5 Year CIP N/A 957,949 811,225 327,735 216,640 286,600 303,700 323,300 1,457,975 0 Prior FY 2020 Years Budget N/A N/A 957,949 Exoenciture Schec FY 2020 Est. 811,225 327,735 216,640 FY 2023 286,600 ule 303,700 FY 2025 5Year CIP Beyond 5 Total Year CIP 323,300 1,457,975 957,949 811,225 327,735 216,640 286,600 303,700 323,300 1,457,975 0 Total N/A N/A Total Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Parks and Recreation Commission Element: Community Services & Element: Community Services & Facilities Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 159 CAPITAL IMPROVEMENT FUND Baylands, March 2017 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Adjacent to Baylands Athletic Center (1900 Geng Road) Managing Department: Community Services IBRC Reference: New Initial Project Start: Summer 2018 Initial Project Completion: Summer 2019 Revised Project Start: Fall 2018 Revised Project Completion: Summer 2020 Project Number: PG -19001 Baylands Athletic Center 10.5 Acre Expansion Plan Description This project provides funding for conceptual plans and public outreach for future use of the Baylands Athletic Center due to the addition of 10.5 acres from land previously part of the golf course. Justification During the golf course reconstruction, 10.5 acres were set aside for future park use and incorpo- ration into the adjacent Baylands Athletic Center. The Parks, Trails, Open Space, and Recreation Master Plan calls for evaluating optimal usage including open space for the 10.5 acre land bank. Significant Changes 2021-2025 CIP: Project defunded due to budget constraints and other high priority projects. Unspent impact fee funding will be returned to the Parks Development Impact Fee Fund. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund (89,598) 105,553 0 0 0 0 0 0 0 0 (89,598) Transfer from Parks Development Impact Fee Fund 100,000 0 0 0 0 0 0 0 0 0 100,000 Total 10,402 105,553 0 0 0 0 0 0 0 0 10,402 160 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2020 Budget FY 2020 Est. 0 0 0 FY 2025 S Year CIP Total Beyond 5 Year CIP Total Design Total 10,401 105,553 10,401 105,553 0 0 0 0 0 0 0 01 0 Operating Impact The conceptual plans funded in this project do not have operating budget impacts, but once a conceptual plan is adopted and built, there will be operating budget impacts which will be brought forward as part of future budget cycles. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Environmental Impact Analysis: Environmental Review Required Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission 10,401 10,401 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 161 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Baylands Nature Preserve (2500 Embarcadero Road) Managing Department: Community Services IBRC Reference: Catch-up Initial Project Start: Fall 2016 Initial Project Completion: Winter 2018 Revised Project Start: Revised Project Completion: Fall 2020 Project Number: PG -17000 Baylands, July 2014 Baylands Comprehensive Conservation Plan Description This project provides funding for a conservation plan that will examine the native vegetation, wildlife habitat resources, and wildlife -appropriate public access for the entire Baylands, includ- ing Byxbee Park. This plan will provide needed information on best areas to maintain wildlife habitat and appropriate areas to develop trails or other recreation amenities; provide a design overlay for appropriate types and locations of public art in the Baylands; and design an inter- pretive messaging throughout the Baylands. The plan seeks to optimize opportunities for low impact recreation ensuring that these are compatible with the Baylands Master Plan direction for a passive park and nature preserve. The Conservation Plan will also provide input to the Byx- bee Park Completion project. Justification Staff needs a guiding plan to provide insight on best management practices for wildlife, habitat, vegetation, and recreation management. The plan will also provide priorities, which will help staff and volunteers guide resources to the most important projects. With numerous changes taking place in environmentally significant areas, it is vital to have a holistic vision for the corri- dor that will balance the diverse needs of stakeholders. Supplemental Information A prior project to create a Baylands Comprehensive Conservation Plan was initiated in June 2006 but due to funding cuts the project was not completed. This project will involve hiring a consultant to complete the plan. 162 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2021-2025 CIP: CEQA work has been extended to FY 2021. 2019-2023 CIP: Additional funding of $90,000 added for CEQA. Completion date revised to FY 2019. 2017-2021 CIP: Additional funding of $60,000 was added to include design for interpretive messaging and design overlay for appropriate types and locations of public art. 2016-2020 CIP: Project established. Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Design Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 322,219 97,738 90,000 7,100 322,219 97,738 90,000 7,100 Prior Years 322,219 FY 2020 Budget 97,738 0 0 FY 2023 0 0 FY 2024 Expenciture Schedule FY 2020 Est. 90,000 FY 2021 7,100 322,219 97,738 90,000 7,100 FY 2022 FY 2023 0 0 FY 2024 0 FY 2025 5 Year CIP Total 0 7,100 0 FY 2025 0 7,100 5 Year CIP Total 7,100 0 7,100 Beyond 5 Year CIP Total O 419,319 O 419,319 Beyond 5 Year CIP Total O 419,319 O 419,319 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Open Space Goal: N-3 Policy: N-3.4 Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project may be subject to CEQA review. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 163 CAPITAL IMPROVEMENT FUND Baylands Levee, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Harbor Road near Baylands Nature Interpretive Center (2775 Embarcadero Road) Managing Department: Community Services IBRC Reference: New Initial Project Start: Spring 2012 Initial Project Completion: Summer 2014 Revised Project Start: Summer 2024 Revised Project Completion: Summer 2026 Project Number: OS -09002 Baylands Levee Repair for Public Safety Access Description This project provides funding to restore the width and height of the earthen flood levee between Harbor Road near the Baylands Interpretive Center and the perimeter levee of the air- port to six inches above its original height. Justification This section of City -maintained levee has significantly subsided since it was built in the early 1960s. High winter tides now overflow the top of the levee, causing significant erosion along both edges of the levee. This levee is important not only for flood control of the Baylands, but also for emergency response by fire and paramedic vehicles for fires, plane crashes and rescue of injured trail users. The section of levee between the road and the Nature Center is essential for public access. Supplemental Information Information from the Bay Conservation and Development Commission on sea level rise projec- tions will be incorporated into the design of the restoration of the levee in order for the struc- ture to function against increasing tide levels. This project is pending a cost estimate update as regulatory agencies have informed staff this project will require mitigation. Significant Changes 2020-2024 CIP: Project funding has been pushed out to FY 2024 and is pending an updated cost estimate. 164 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2019-2023 CIP: Project funding has been pushed out to FY 2021 and is pending an updated cost estimate. 2018-2022 CIP: Securing the regulatory permits remain delayed and now may require mitiga- tion. 2016-2020 CIP: Project completion has been extended by 2 1/2 years due to delays in securing the regulatory permits needed to construct the project. Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years 54,298 54,298 FY 2020 Budget 0 0 FY 2020 Est. 0 0 FY 2021 0 0 FY 2022 0 0 FY 2023 FY 2024 O 375,202 O 375,202 Expenditure Schedule FY 2025 5 Year CIP Total O 375,202 O 375,202 Beyond 5 Year CIP Total O 429,500 O 429,500 Project Phase Construction Design Total Prior Years 54,298 0 54,298 FY 2020 Budget 0 0 0 FY 2020 Est. 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 FY 2024 O 109,600 O 265,602 O 375,202 FY 2025 5 Year CIP Total O 109,600 O 265,602 O 375,202 Beyond 5 Year CIP Total O 163,898 0 265,602 O 429,500 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1.5 Program: N1.5.1 Planning and Transportation Commission San Francisquito Creek Joint Powers Authority Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 165 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring 1997 Initial Project Completion: Recurring Project Number: PG -06003 Greer Park, January 2015 Benches, Signage, Walkways, Perimeter Landscaping, and Site Amenities Description This project provides funding for the restoration and replacement of existing benches, signage, fencing, walkways, and landscaping at various City facilities. Justification Benches, signage, fencing, walkways, and perimeter landscaping at various sites are due for replacement or upgrade based on their age and/or condition. Supplemental Information Replacements will be evaluated and recommended by the Community Services Department on a per park basis with actual work dependent upon bid results. Significant Changes 2020-2024 CIP: On -going project budget increased by $25,000 annually for a total of $0.2 mil- lion per year. 166 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Prior Funding Source Years FY 2020 Budget FY 2020 Est. FY 2025 5 Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total N/A 207,003 126,901 271,019 223,300 236,900 251,700 268,700 1,251,619 N/A 207,003 126,901 271,019 223,300 236,900 251,700 268,700 1,251,619 Ex aenc iture Schedule 0 N/A N/A Project Phase Prior Years FY 2020 FY 2020 Budget Est. 271,019 223,300 236,900 251,700 5 Year CIP FY 2025 Total Beyond 5 Year CIP Total Construction Total N/A N/A 207,003 126,901 268,700 1,251,619 207,003 126,901 271,019 223,300 236,900 251,700 268,700 1,251,619 0 0 Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Parks and Recreation Commission Element: Community Services & Element: Community Services & Planning and Transportation Facilities Facilities Commission Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 167 CAPITAL IMPROVEMENT FUND Chestnut Avenue and Ash Street Intersection Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 3350 Birch Street Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Summer 2020 Initial Project Completion: Spring 2022 Revised Project Start: Revised Project Completion: Project Number: PE -19003 Birch Street Improvements Description This project provides funding for conversion of an undeveloped lot recently purchased by the City into a park facility and removal of Ash Street and reconfiguration of Chestnut Avenue to link the existing Boulware Park with this additional parcel. Justification The City Council recently approved purchase of an undeveloped lot from Pacific Bell Telephone Company, located at 3350 Birch Street, across a public street from Boulware Park to use as additional parkland in the Ventura neighborhood. This neighborhood is the most densely popu- lated area of the City with minimal parkland. Additionally, the Parks Master Plan, adopted in 2017, included a goal to add more open space in the Ventura neighborhood. Supplemental Information The City will conduct a community based design process to determine what new amenities will be added in the final design of the park. An Initial Study will be prepared to determine the impacts that may require the California Environmental Quality Act (CEQA) document. 168 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Parks Dedication Fund Transfer from Parks Development Impact Fee Fund Total Prior Years 0 FY 2020 Budget 0 0 0 FY 2020 Est. 0 0 O 2,720,000 2,720,000 O 2,720,000 2,720,000 Expenc FY 2025 5 Year CIP Beyond 5 Total Year CIP Total 0 900,000 0 0 0 900,000 0 1,100,000 0 0 0 1,100,000 O 400,000 0 0 0 O 2,400,000 0 0 0 2,400,000 400,000 iture Schedule O 900,000 0 1,100,000 O 3,120,000 O 5,120,000 Project Phase Design Land Acquisition Total Prior FY 2020 ears Budget 0 0 O 2,720,000 O 2,720,000 0 2,720,000 FY 2021 FY 2022 0 2,400,000 O 0 2,720,000 0 2,400,000 FY 2023 0 0 0 FY 2024 5 Year CIP FY 2025 Total 0 0 2,400,000 O 0 0 O 0 2,400,000 Beyond 5 Year CIP M 0 2,400,000 O 2,720,000 O 5,120,000 Operating Impact The maintenance cost of the project would be approximately $25,000 annually and will need major renovations every 20 years after its opening to replace equipment and park amenities. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Planning for Parks and Community Facilities Goal: C-4 Policy: B-4.1 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: An Initial Study will be prepared to determine if a CEQA document is necessary. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 169 CAPITAL IMPROVEMENT FUND Bol Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 3590 Laguna Avenue Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Summer 2019 Initial Project Completion: Summer 2020 Revised Project Start: Summer 2023 Revised Project Completion: Summer 2024 Project Number: PE -16000 Bol Park Improvements Description This project provides funding for safety renovations and accessibility improvements, including repairs to the decomposed granite pathways, park lighting, and replacement of the playground equipment. Irrigation renovations and turf restoration are also included in this project, as well as the replacement of site amenities. Justification The decomposed granite pathway need regrading and resurfacing. The children's playground equipment will reach its 20 years life expectancy by 2024 and will need replacement. Park light- ing and other site amenities including benches, tables and trash receptacles are very old and need to be replaced. Significant Changes 2021-2025 CIP: The playground replacement was added to the scope of the project as it will reach its 20 years life expectancy in 2024. 2020-2024 CIP: Project moved from Fiscal Year 2020 to Fiscal Year 2024 due to some interim improvements that were made, prolonging the remaining park structures to last until Fiscal Year 2024. This allows for work at other projects with more immediate needs. 170 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years 0 FY 2020 Budget 0 0 FY 2020 Est. 0 0 Ex 0 0 O 685,100 0 0 O 685,100 oenciture Schedule FY 2025 5 Year CIP Beyond 5 Total Year CIP Total O 685,100 O 685,100 0 685,100 O 685,100 Project Phase Construction Design Total Prior Years 0 0 0 FY 2020 FY 2020 Budget Est. 0 0 0 0 FY 2021 0 0 FY 2022 0 01 FY 2023 FY 2024 0 635,808 O 49,292 O 685,100 5YearCIP Beyond 5 FY 2025 Total Year CIP Total 0 635,808 0 49,292 O 685,100 0 635,808 O 49,292 O 685,100 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 171 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 410 Fernando Avenue Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Fall 2017 Initial Project Completion: Fall 2018 Revised Project Start: Spring 2020 Revised Project Completion: Summer 2022 Project Number: PE -17005 Boulware Park, February 2015 Boulware Park Improvements Description This project provides funding for improvements to the existing children's playgrounds, fencing, lighting and site amenities, and accessibility upgrades at Boulware Park. Playground improve- ments include the installation of a new play structure and replacement of existing light pole fix- tures, drinking fountains, benches, and trash receptacles. Rubberized surfacing will also be replaced and expanded to increase accessibility. Justification The existing playground equipment, installed in 1993, is approaching the end of its useful life and needs to be replaced. In addition, light poles and site amenities, including drinking foun- tains, benches and trash/recycle receptacles are aged and need replacing. Significant Changes 2021-2025 CIP: Depending on the funding and timeline for PE -19003, Birch Street Improve- ments, work to update the playground equipment may be coordinated with PE -19003, as the two properties are adjacent to each other. 2019-2023 CIP: Project construction funding moved to Fiscal Year 2020 to address workload plus project priorities. 2018-2022 CIP: Project shifted back to Fiscal Year 2018 following consideration of staff work- load and park priorities. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2021 pending completion of the Parks Master Plan and a reprioritization of parks projects. 172 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2020 Budget FY 2020 Est. 0 0 0 100,461 473,000 20,102 442,499 100,461 473,000 20,102 442,499 Ex aenc 0 0 iture Schedule 0 FY 2025 S Year CIP Beyond 5 Total Year CIP Total O 442,499 O 442,499 0 563,062 O 563,062 Project Phase Construction Design Total Prior Years 0 FY 2020 FY 2020 Budget Est. 468,912 100.459 4,088 100,459 473,000 FY 2021 20,102 442,499 0 0 20,102 442,499 FY 2022 0 0 FY 2023 0 0 FY 2024 0 0 5Year CIP Beyond 5 FY 2025 Total Year CIP 442,499 O 0 O 442,499 Total 462,601 O 100,459 O 563,060 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 173 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2500 Embarcadero Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Fall 2019 Revised Project Start: Fall 2019 Revised Project Completion: Fall 2021 Project Number: PE -18006 Byxbee Park, March 2015 Byxbee Park Completion Description This project provides funding for the remaining improvements to Byxbee Park per the concep- tual plan developed in the Baylands Comprehensive Conservation Plan. The conceptual plan calls for additional native planting islands, park seating, interpretive signage, and an expanded parking lot. Justification While some improvements and amenities have already been provided through the Byxbee Park Trails Project, this project will revisit the vision for the entire park, and implement the plan for the final park. Design of the project will incorporate recommendations from the Baylands Com- prehensive Conservation Plan Project. Supplemental Information The Byxbee Park Completion Project is included in the Council Infrastructure Plan. Funds for the project are provided by the Parks Development Impact Fee Fund. The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community and IBRC needs. Significant Changes 2020-2024 CIP: A majority of the funding, including the transfer from the Parks Dedication Fund, has been moved to Fiscal Year 2021 to coordinate with the Baylands Comprehensive Con- servation Plan and the Byxbee Park Master Plan. 2019-2023 CIP: Budget increased to reflect total project cost estimate of $3.6 million. 174 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2018-2022 CIP: Funding has been moved to Fiscal Year 2019 to coordinate with the findings from the Baylands Comprehensive Conservation Plan project. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Parks Dedication Fund Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 (57,175) 597,220 16,074 481,146 400,000 0 0 2,400,000 342,825 597,220 16,074 2,881,146 FY 2022 0 FY 2023 0 O 0 O 0 FY 2024 0 FY 2025 5 Year CIP Total O 481,146 0 0 2,400,000 0 0 2,881,146 Beyond 5 Year CIP Total O 440,045 O 2,800,000 O 3,240,045 LAM Construction Design Total Expenditure Schedule Prior FY 2020 FY 2020 Years Budget Est. 342,823 214,600 0 382,620 342,823 597,220 FY 2021 16,074 2,881,146 0 0 16,074 2,881,146 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 FY 2025 0 0 01 5 Year CIP Total O 2,881,146 O 0 O 2,881,146 Beyond 5 Year CIP Total O 3,240,043 O 0 O 3,240,043 Operating Impact This project is anticipated to impact operating expenses in the future. Byxbee Park is main- tained under a large parks maintenance contract which will be bid out for services. As these costs are quantified, adjustments will be brought forward in future budget cycles. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is anticipated to require an environmental assessment in accordance with CEQA guidelines. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 175 CAPITAL IMPROVEMENT FUND Cameron Park, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2101 Wellesley Street between College and Stanford Avenues Managing Department: Community Services IBRC Reference: Catch-up Initial Project Start: Summer 2017 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2019 Revised Project Completion: Spring 2021 Project Number: PG -14002 Cameron Park Improvements Description This project provides funding to upgrade and renovate safety and accessibility features at Cam- eron Park with a primary focus on the park playground. Justification As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Significant Changes 2021-2025 CIP: Project moved to Fiscal Year 2021 due to staffing constraints and other high pri- ority projects. 2020-2024 CIP: Project shifted from Fiscal Year 2022 to Fiscal Year 2020 due to acceleration of playground damage, aging, and replacements needs. Also, funding increased by $95,000 to account for construction cost increases. 2018-2022 CIP: Project shifted from Fiscal Year 2020 to Fiscal Year 2022 due to a reprioritiza- tion of parks projects. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 pending completion of the Parks Master Plan and a reprioritization of parks projects. 176 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2020 Budget O 237,000 O 237,000 FY 2020 Est. 0 0 0 O 217,800 O 217,800 Ex aenc 0 0 iture Schedule 0 FY 2025 5 Year CIP Beyond 5 Total Year CIP Total 0 217,800 O 217,800 0 217,800 O 217,800 Project Phase Construction Design Total Prior Years FY 2020 FY 2020 Budget Est. 237,000 O 0 O 237,000 FY 2021 0 197,800 O 20,000 O 217,800 FY 2022 0 0 FY 2023 0 0 FY 2024 0 0 5Year CIP Beyond 5 FY 2025 Total Year CIP 0 197,800 O 20,000 O 217,800 Total 0 197,800 O 20,000 O 217,800 Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 177 CAPITAL IMPROVEMENT FUND Mitchell Park Dog Run, March 2017 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: New Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PG -18001 Dog Park Installation and Renovation Description This project provides funding for building dog parks at various City parks and facilities that cur- rently do not have dog parks, as well as renovating existing dog parks. Justification The Parks, Trails, Natural Open Space, and Recreation Master Plan provides guidance on dog parks. The policy states that Palo Alto should actively pursue adding dedicated, fenced, dog parks in multiple neighborhoods, equitably distributed between North and South Palo Alto. The size of the dog parks will vary, but should strive to be at least 0.25 acres and each new dog park installation will require a Park Improvement Ordinance. When this project was established, Palo Alto had three dog parks at Mitchell Park, Hoover Park, and Greer Park. These dog parks were undersized and located only in the south side of the City. Funding from this project expanded the dog parks and provided a fourth dog park to serve the north side of the City, at Peers Park. Continued funding from this project allows additional dog parks to be built throughout Palo Alto. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. 0 50,000 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund N/A 27,000 0 14,800 0 75,600 140,400 0 N/A Transfer from Parks Development Impact Fee Fund N/A 150,000 0 150,000 0 150,000 0 150,000 450,000 0 N/A Total N/A 177,000 0 164,800 0 200,000 0 225,600 590,400 0 N/A 178 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2020 Budget FY 2020 Est. FY 2025 S Year CIP Total Beyond 5 Year CIP Total Construction Design Total N/A N/A N/A 167,000 10,000 177,000 O 164,800 O 0 O 164,800 O 190,000 O 10,000 O 200,000 O 215,600 0 10,000 O 225,600 570,400 20,000 590,400 0 0 0 Operating Impact Cleaning costs are approximately $2,000 per year per dog park, which are currently in the oper- ating budget; however, the addition of more dog parks may cause this amount to increase. Additional funding needs will be brought forward as part of future budget cycles. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Parks and Recreation Commission Element: Community Services & Element: Community Services & Planning and Transportation Facilities Facilities Commission Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15301 N/A N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 179 CAPITAL IMPROVEMENT FUND Boronda Lake Dock, February 2017 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park Boronda Lake (3300 Page Mill Road between Central and Moody) Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Fall 2017 Initial Project Completion: Spring 2018 Revised Project Start: Fall 2020 Revised Project Completion: Spring 2021 Project Number: OS -18000 Foothills Park Boronda Lake Dock Replacement Description This project provides funding for the replacement of an aged and deteriorating Boronda Lake Dock. Justification The dock was originally built in 1965 and was last refurbished in 2010 with repairs to the wood decking. The current condition of the dock is declining and now requires a complete replace- ment of the dock with new decking, ramp, floats, and pilings. Significant Changes 2021-2025 CIP: Project funding increased due to escalation of repair/construction costs. 2019-2023 CIP: Project funding has been pushed out to FY 2021. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 0 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 O 230,700 O 230,700 0 0 0 0 0 0 230,700 0 230,700 O 230,700 O 230,700 180 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2020 Budget FY 2020 Est. 0 0 0 0 0 0 FY 2025 S Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 O 143,046 O 87,654 O 230,700 0 0 143,046 0 0 87,654 OI 0 230,700 O 143,046 0 87,654 O 230,700 Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Parks and Recreation Commission Facilities Planning and Transportation Section: Maintenance of Parks and Commission Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: Possible exemption from CEQA under Section 15302 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 181 CAPITAL IMPROVEMENT FUND Foothills Park Orchard Glen picnic area, January 2016 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park (3300 Page Mill Road between Central and Moody) Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2021 Initial Project Completion: Fall 2022 Revised Project Start: Fall 2023 Revised Project Completion: Summer 2024 Project Number: PE -21000 Foothills Park Improvement Project Description This project provides funding to replace the bridge to Sunfish Island, design and permitting to replace the footbridge in Los Trancos Valley, and to replace the grade control structures along Buckeye Creek. Justification The Sunfish Island Bridge (located at Boronda Lake) is in disrepair and needs to be replaced. The footbridge in Los Trancos Valley and grade control structures along Buckeye Creek are deteriorating and approaching the end of their useful life. If no action is taken, the footbridge and grade control structures will likely fail in the next 5-10 years. This would lead to severe ero- sion in several areas of Foothills Park, especially Wild Horse Valley where the existing utility cor- ridors would be threatened. Supplemental Information Sunfish Island Bridge was built in the early 1960's and significant exterior wear and erosion have deteriorated the condition of this bridge as well as the Los Trancos Valley footbridge. The City recently completed a hydrology study of Buckeye Creek to provide recommendations to reduce erosion, sediment deposition, and flooding conditions in Foothills Park. The study recom- mended options to resolve the current erosion issues and to restore the creek channel, including replacement of the footbridge and grade control structures along Buckeye Creek. 182 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2021-2025 CIP: Project design and construction funding delayed from Fiscal Year 2021 to Fiscal Year 2023 for design and Fiscal Year 2024 for construction due to staffing constraints and other high priority projects. 2019-2023 CIP: The Los Trancos Valley footbridge and Buckeye Creek grade control structures replacement has been added to the scope of this project. Funding has been increased by $150,000 to address added scope. 2018-2022 CIP: Funding has been moved from Fiscal Year 2020 to Fiscal Year 2021 to coordi- nate with the findings from the Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Comprehensive Conservation Plan project. Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years 0 0 FY 2020 Budget 0 0 FY 2020 Est. 0 0 FY 2021 0 0 FY 2022 FY 2023 FY 2024 O 83,300 397,200 O 83,300 397,200 Expenditure Schedule FY 2025 5 Year CIP Total O 480,500 O 480,500 Beyond 5 Year CIP Total O 480,500 O 480,500 1:21EFI Construction Design Total Prior Years 0 0 0 FY 2020 Budget 0 0 0 FY 2020 Est. 0 0 0 FY 2021 0 0 0 FY 2022 0 O 83.300 O 83,300 FY 2023 0 FY 2024 397,200 0 397,200 FY 2025 5 Year CIP Total O 397,200 O 83,300 O 480,500 Beyond 5 Year CIP Total 0 397,200 O 83,300 O 480,500 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 183 CAPITAL IMPROVEMENT FUND Pearson-Arastradero Preserve, January 2016 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Summer 2020 Initial Project Completion: Summer 2022 Revised Project Start: Summer 2022 Revised Project Completion: Summer 2024 Project Number: PG -17001 Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Conservation Plan Description This project provides funding to create a comprehensive conservation plan for Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park. The plan will provide guidance on wildlife and habitat management, public access and recreation, trails, and interpretive messaging. Justification Staff needs a guiding plan to provide insight on best management practices for wildlife, habitat, vegetation, and recreation management. The plan will also provide priorities, which will help staff and volunteers guide resources to the most important projects. Significant Changes 2021-2025 CIP: Project defunded due to budget constraints and other high priority projects. 2020-2024 CIP: Added $0.1 million for CEQA and project shifted to Fiscal Year 2022 due to a reprioritization of parks projects. 2018-2022 CIP: Project shifted from Fiscal Year 2021 to Fiscal Year 2019 due to a reprioritization of parks projects. 2017-2021 CIP: Project established. 184 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Prior Funding Source Years FY 2020 Budget FY 2020 Est. 0 0 0 0 FY 2025 5 Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total O 355,000 O 355,000 0 0 Ex 0 0 0 oenciture Schedule 0 0 0 0 0 0 0 Project Phase Prior Years FY 2020 FY 2020 Budget Est. FY 2021 FY 2022 0 0 5YearCIP FY 2025 Total Beyond 5 Year CIP Total Design Total O 355,000 O 355,000 0 0 0 0 0 0 0 0 0 0 Operating Impact As this project is only to develop a conservation plan, it may result in increased operating expenses that will be brought forward as part of future budget recommendations. 0 0 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Open Space Goal: N-3 Policy: N-3.4 Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project may be subject to CEQA review. 0 0 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 185 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Palo Alto Municipal Golf Course (1875 Embarcadero Road) Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Spring 2018 Initial Project Completion: Summer 2018 Revised Project Start: Winter 2022 Revised Project Completion: Spring 2022 Project Number: PG -18000 Golf Course Net and Artificial Turf Golf Course Net and Artificial Turf Replacement Description This project provides funding for the removal and replacement of golf course driving range net- ting and synthetic turf. Justification Based on age, condition, and useful life expectancy, replacement golf course driving range net- ting and synthetic turf will be needed. The golf course driving range is a popular facility, and is used as a teaching area. The facility is an important source of revenue to the City, and keeping it in a state of good repair will aid in maintaining this revenue stream. Supplemental Information This project is pending a cost estimate update as current estimate was made in Fiscal Year 2013. Significant Changes 2021-2025 CIP: Project shifted from Fiscal Year 2022 to Fiscal Year 2023 due to a reprioritiza- tion of parks projects. 2020-2024 CIP: Project shifted from Fiscal Year 2020 to Fiscal Year 2022 due to a reprioritiza- tion of parks projects. 2018-2022 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 due to a reprioritiza- tion of parks projects. 186 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years 0 FY 2020 Budget 0 0 FY 2020 Est. 0 0 Ex 0 0 970,000 0 0 O 970,000 oenciture Schedule 0 FY 2025 5 Year CIP Beyond 5 Total Year CIP Total O 970,000 O 970,000 0 970,000 O 970,000 Project Phase Construction Design Total Prior Years 0 0 0 FY 2020 Budget 0 0 FY 2020 Est. FY 2021 0 0 0 FY 2022 FY 2023 0 945,000 O 25,000 O 970,000 FY 2024 0 01 5YearCIP FY 2025 Total 0 945,000 O 25,000 O 970,000 Beyond 5 Year CIP Total 0 945,000 O 25,000 O 970,000 Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 187 CAPITAL IMPROVEMENT FUND Palo Alto Golf Course, March 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Palo Alto Municipal Golf Course (1875 Embarcadero Road) Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2012 Initial Project Completion: Spring 2015 Revised Project Start: Summer 2012 Revised Project Completion: Fall 2017 Project Number: PG -13003 Golf Reconfiguration & Baylands Athletic Center Improvements Description This project provides funding for the renovation of the Municipal Golf Course in accordance with the Council -approved conceptual plan. The project includes less turf, raising the elevation of the course with imported soil, replacement of the irrigation and drainage systems and space for athletic fields. Justification The need for this project was triggered by the San Francisquito Creek flood control improve- ments being implemented by the Creek Joint Powers Authority, which will encroach on the existing golf course. This creates an opportunity to resolve existing issues with the golf course, including the deteriorated irrigation system, high water consumption, poor soil, and the short- age of playing fields in Palo Alto. The course design will accentuate the natural Baylands setting and is expected to attract new users, increasing revenue. Supplemental Information This project is partially funded through the San Francisquito Creek JPA ($3.0 million) as mitiga- tion for the impacts of its flood control project. The balance of the project cost will be financed through certificates of participation (COPs) issued by the city and repaid via golf course reve- nues over a period of 30 years. A financial analysis prepared by the National Golf Foundation projected revenues from the improved golf course will support repayment of the COPs. 188 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2021-2025 CIP: Construction funding reappropriations from FY 2020 to FY 2021 for this project will complete required monitoring of the baylands around the golf course. 2016-2020 CIP: Timeline extended to reflect full delay in construction phase due to difficulties in securing regulatory permits for the project. Additionally, project was reduced by $24,450, which represents the amount that was previously budgeted for public art. In Fiscal Year 2015, the City Council approved a new Public Art policy, which dedicated an amount equal to one percent of capital projects, with certain exclusions, for public art. Public Art expenses are accounted for within the Art in Public Places capital project. The reduction of $24,450 rep- resents the amount that was previously earmarked in this project for public art. Public Art fund- ing of approximately $100,000 (representing one percent of the total anticipated cost for this project) was added to the Art in Public Places project as part of this budget. Funding Sources Schedule Funding Source Bond Proceeds Capital Improvement Fund Revenue from Other Agencies Total Prior FY 2020 Years Budget FY 2020 Est. T FY 2023 8,375,000 0 0 0 0 0 0 0 1,831,888 2,250,000 2,250,000 0 0 0 13,995,608 408,787 10,000 200,000 0 0 3,788,720 (1,841,213) (2,240,000) 200,000 0 Expenciture Schedule FY 2025 SYear CIP Beyond 5 Total Year CIP Total O 0 200,000 O 0 0 O 0 200,000 O 8,375,000 0 1,748,720 O 4,081,888 O 14,205,608 Project Phase Construction Design Total 12,484,747 1,510,848 13,995,595 FY 2020 Budget 408,787 FY 2020 Est. 10,000 FY 2021 200,000 0 0 0 408,787 10,000 200,000 FY 2022 0 0 0 FY 2023 FY 2024 5 Year CIP FY 2025 Total O 0 0 200,000 O 0 0 0 O 0 0 200,000 Beyond 5 Year CIP O 12,694,747 O 1, 510,848 O 14,205,595 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 189 CAPITAL IMPROVEMENT FUND Operating Impact Maintenance of the golf course is budgeted in the Community Services Department. The com- plete reconstruction of the golf course on a smaller footprint with less turf and a more efficient irrigation system will reduce maintenance costs (particularly water costs) and extend the useful life of this asset. The cost to operate and maintain the golf course will be reviewed annually, and any changes will be brought forward as part of the annual budget process. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: An Environmental Impact Report has been completed for this project. 190 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Heritage Park Bench, March 2017 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 300 Homer Avenue (bounded by Waverley, Homer, and Bryant) Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Summer 2020 Initial Project Completion: Summer 2022 Revised Project Start: Summer 2024 Revised Project Completion: Summer 2025 Project Number: PG -21000 Heritage Park Site Amenities Replacement Description The project provides funding for replacement of select walkways and all of the site amenities in Heritage Park including: benches, picnic tables, trash receptacles, playground arbor, bicycle racks and drinking fountain. Justification Installed in 2005, the current site amenities have reached the use expectancy and need replace- ment. As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Significant Changes 2021-2025 CIP: Project shifted from Fiscal Year 2022 to Fiscal Year 2025 due to a reprioritiza- tion of parks projects. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP FY 2025 Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 0 0 0 0 0 0 O 195,500 195,500 O 195,500 195,500 0 195,500 O 195,500 192 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2020 Budget FY 2020 Est. 0 0 0 0 0 0 0 0 0 FY 2025 S Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 0 O 165,500 165,500 0 30,000 30,000 O 195,500 195,500 O 165,500 0 30,000 O 195,500 Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Parks and Recreation Commission Element: Community Services & Element: Community Services & Planning and Transportation Facilities Facilities Commission Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15301 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 193 CAPITAL IMPROVEMENT FUND Hoover Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2901 Cowper Street Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Fall 2018 Initial Project Completion: Spring 2019 Revised Project Start: Summer 2024 Revised Project Completion: Summer 2025 Project Number: PE -18012 Hoover Park Improvements Description This project provides funding for the replacement of the existing concrete walkway, playground, repairs to the existing decomposed granite walkway and replacement of site amenities, includ- ing playfield backstops, benches, drinking fountains, tables and trash receptacles. Also included are repairs to the existing brick wall surrounding the children's playground. Justification The concrete walkway and decomposed granite pathway are cracked and/or uneven, creating safety hazards. The playground was installed in 2005 and will reach the end of its useful life by 2025. The brick wall at the playground and other site amenities, including the playfield back- stops, are old or damaged. Significant Changes 2021-2025 CIP: Replacement of the children's playground and drinking fountains have been added to the scope of work and project shifted from Fiscal Year 2022 to Fiscal Year 2025 due to a reprioritization of parks projects. 2020-2024 CIP: Project shifted from Fiscal Year 2022 to Fiscal Year 2023 due to a reprioritiza- tion of parks projects. 2018-2022 CIP: The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community and Infrastruc- ture Blue Ribbon Commission (IBRC) needs. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2021 pending completion of the Parks Master Plan and a reprioritization of parks projects. 194 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2016-2020 CIP: Project moved from 2018 to 2017 based on review of staff work load. Funding Sources Schedule Funding Source Capital Improvement Fund Total ar Years 0 0 FY 2020 Budget 0 0 FY 2020 Est. 0 0 FY 2021 0 0 FY 2022 0 0 FY 2023 0 0 FY 2024 Expenditure Schedule FY 2025 5YearCIP Total O 1,255,700 1,255,700 O 1,255,700 1,255,700 Beyond 5 Year CIP Total O 1,255,700 O 1,255,700 Project Phase Construction Design Total 0 0 0 FY 2020 Budget 0 0 0 FY 2020 Est. 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 FY 2025 5 Year CIP Total O 1,170, 700 1,170, 700 O 85,000 85,000 O 1,255,700 1,255,700 Beyond 5 Year CIP Total O 1,170,700 0 85,000 O 1,255,700 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Planning and Transportation Facilities Commission Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 195 CAPITAL IMPROVEMENT FUND 1)RL 11)1111 d.t .I'.til! 141 T(.?FENS(3N t't\I�1t Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 251 Waverley Street Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Spring 2021 Initial Project Completion: Winter 2022 Revised Project Start: Fall 2023 Revised Project Completion: Summer 2025 Project Number: PE -21002 Johnson Park Johnson Park Renovation Description This project provides funding for the renovation of existing park elements, including asphalt concrete and brick pathways, site furnishings, playground equipment and resurfacing, fencing, and improvements to irrigation and lighting. Justification Pathways and park amenities are in need of repair or improvements to maintain functionality. Significant Changes 2021-2025 CIP: Design and construction costs increased to align with increased scope of work and project shifted from Fiscal Year 2021/2022 to Fiscal Year 2024/2025 due to reprioritization of parks projects. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 0 0 0 O 474,800 1,573,900 2,048,700 O 474,800 1,573,900 2,048,700 O 2,048,700 O 2,048,700 196 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2020 Budget FY 2020 Est. 0 0 0 0 0 0 FY 2025 S Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 0 0 0 O 289,800 1,573,900 1,863,700 O 185,000 0 185,000 O 474,800 1,573,900 2,048,700 O 1,863,700 0 185,000 O 2,048,700 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Parks and Recreation Commission Facilities Planning and Transportation Section: Maintenance of Parks and Commission Community Facilities Goal: C-3 Policy: C-3.3 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 197 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Mitchell Park: 600 E Meadow Drive, Palo Alto, CA 94306 Managing Department: Community Services IBRC Reference: N/A Initial Project Start: Spring 2021 Initial Project Completion: Summer 2022 Revised Project Start: Revised Project Completion: Project Number: PE -21003 Magical Bridge Playground Magical Bridge Playground Rubber and Synthetic Turf Resurfacing Description This project provides funding for the replacement of all rubberized and synthetic turf surfacing in the playground and play equipment. Justification The Magical Bridge Playground was opened to the public in March of 2015 and is the most heav- ily used playground in Palo Alto. Rubberized and synthetic surfacing has a life span of approxi- mately 7 to 10 years depending upon the sun exposure and use and will need replacement by 2021. Play equipment including, but not limited to, swings, climbing net and playhouse would also reach the end of their useful life and will need replacement and repair by 2022. Since its installation, portions of playground failed prematurely and required periodic closures for repairs. Supplemental Information The City will work with internal and external stakeholders including the Friends of the Magical Bridge Playground to inform the community of the project schedule as the playground will need to be closed for a period of approximately two weeks to complete the work. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 404,050 463,250 0 404,050 463,250 0 0 0 0 O 867,300 O 867,300 O 867,300 O 867,300 198 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2020 Budget FY 2020 Est. 0 0 0 FY 2025 S Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 O 344,050 O 60,000 O 404,050 463,250 0 463,250 0 0 O 807,300 0 60,000 O 867,300 O 807,300 0 60,000 O 867,300 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 199 CAPITAL IMPROVEMENT FUND Mitchell Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 600 East Meadow Drive Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Fall 2018 Initial Project Completion: Summer 2019 Revised Project Start: Summer 2022 Revised Project Completion: Summer 2024 Project Number: PE -18010 Mitchell Park Improvements Description This project provides funding for repair and replacement of equipment and amenities through- out Mitchell Park. The improvements include replacement of the playground equipment located along East Meadow Drive, renovation of the water -play element, repair of the covered wood walkway structure, replacement of playground and water play area fencing, and new rubberized surfacing. Also included are irrigation renovations, turf restoration and replacement of site ame- nities and decomposed granite pathways. Justification The playground equipment, water -play element, fencing, covered wood walkway structure, decomposed granite pathways and site amenities have surpassed their expected life cycle. Repair and/or replacement is necessary. Loss of vegetation has been linked to poor irrigation. Supplemental Information Design of the new playground equipment will include outreach to nearby schools that have pro- vided input regarding the playground equipment in the past. The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community needs and recommendations from the Infrastructure Blue Rib- bon Committee (IBRC). Significant Changes 2020-2024 CIP: This project has been deferred due to staffing constraints. 2019-2023 CIP: This project has been deferred due to staffing constraints. 200 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2018-2022 CIP: Design shifted from Fiscal Year 2021 to Fiscal Year 2020. 2016-2020 CIP: Based on the IBRC keep -up schedule for the park, irrigation renovations, turf restoration and park amenities replacement were added to the project's scope with an addi- tional budget allocation of $946,000. This additional work was scheduled for Fiscal Year 2020, and the project schedule was adjusted accordingly. Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years 0 FY 2020 Budget 0 0 FY 2020 Est. FY 2021 FY 2022 0 0 FY 2023 FY 2024 FY 2025 O 0 374,000 1,059,895 5 Year CIP Total Beyond 5 Year CIP Total O 1,433,895 0 1,433,895 O 0 374,000 1,059,895 0 1,433,895 0 1,433,895 Expenciture Schedule Project Phase Construction Design Total Prior Years 0 0 0 FY 2020 Budget 0 0 FY 2020 Est. 0 0 FY 2021 0 0 0 FY 2022 FY 2023 FY 2024 O 86,000 1,059,895 O 288,000 0 O 374,000 1,059,895 FY 2025 5Year CIP Beyond 5 Total Year CIP O 1,145,895 O 288,000 O 1,433,895 Total O 1,145,895 O 288,000 O 1,433,895 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project may require an environmental assessment in accordance with CEQA guidelines. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 201 CAPITAL IMPROVEMENT FUND Byxbee Park pole field, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: 0S-09001 Off -Road Pathway Resurfacing And Repair Description This project provides funding for the maintenance of Palo Alto's 9 -miles of off -road paved trail system that is 35 years old and requires on -going, phased repairs. This project removes and replaces severely damaged sections of asphalt, repairs, cracks and base failures, and resurfaces worn or uneven surfaces of off -road asphalt pathways and bicycle trails. Priority will be given to the repair of the most uneven sections of pathway. Staff uses surface assessment data prepared by Public Works Engineering and input from the public to prioritize repair or replacement proj- ects. Justification This project is intended to maintain the existing system of off -road pathways and trails through- out Palo Alto in order to extend the useful like of pathway surfaces. The project will ensure safe, even and handicapped accessible surfaces for pedestrians, cyclists, and skaters. Repair of uneven trail surfaces will greatly reduce accidents. Significant Changes 2021 -2025 CIP: Funding was reduced in FY 2021 as part of the Fiscal Year 2021 Capital Improvement Program budget balancing strategy. Available funding will be used to perform emergency maintenance and spot repairs on pathways. 2019 -2023 CIP: The Adobe Creek Reach Trail is a 600 foot long segment of the existing Santa Clara Valley Water District's maintenance road on the east side of Adobe Creek, between West 202 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Bayshore Road and East Meadow Drive. This trail will provide an off -road, more direct access to the Highway 101 Pedestrian and Bicycle Overpass. The project includes trail pavement, grading and drainage, and installation of safety railing and fencing. 2018 -2022 CIP: In accordance with the Funding Agreement for the project, a payment of approximately $170,000 will be made to the Joint Power Agreement (JPA) "Highway 101 to Bay Flood Control" project in FY 2018. The remaining balance will be used for off -road trail repairs. Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior Years N/A N/A Prior N/A N/A Func FY 2020 Budget FY 2020 Est. ing Sources Schec FY 2021 FY 2022 FY 2023 ule FY 2024 FY 2025 5YearCIP Total 499,675 173,000 124,000 136,900 147,300 158,600 171,500 738,300 499,675 173,000 124,000 136,900 147,300 158,600 171,500 738,300 FY 2020 Budget 499,675 Ex aenciture Schedule FY 2020 Est. 173,000 FY 2021 124,000 FY 2022 136,900 FY 2023 147,300 499,675 173,000 124,000 136,900 147,300 FY 2024 158,600 FY 2025 171,500 5 Year CIP Total 738,300 158,600 171,500 738,300 Beyond 5 Year CIP Total Beyond 5 Year CIP Total Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 203 CAPITAL IMPROVEMENT FUND Boronda Lake, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park Boronda Lake (3300 Page Mill Road between Central and Moody) Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: OS -00002 Open Space Lakes And Pond Maintenance Description This project rehabilitates lakes and ponds in open space nature preserves to protect wildlife habitat and recreational safety and to meet State Division of Safety of Dams requirements. The project funds annual harvesting of non-native pond weeds and cattails at Boronda Lake in Foot- hills Park. The project also funds maintenance of the Duck Pond aerator for improved water quality. Justification Pond weeds and cattails must be regularly removed from Boronda Lake to prevent non-native plants from displacing native plants that are essential to the survival of fish and foraging ani- mals. This also will provide access for recreational fishing and boating safety. The State Division of Safety of Dams mandates cattail removal to maintain the Boronda Dam. The Baylands Duck Pond aeration system maintains water quality for wildlife. Significant Changes 2016-2020 CIP: This project was converted to annual recurring status, rather than past practice of receiving additional funding every other year. The change addressed the changing needs of Boronda Lake. The aquatic weeds that are harvested need to be cleared more thoroughly every year. 204 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior Years FY 2020 Budget FY 2020 Est. FY 2025 S Year CIP Beyond 5 Total Year CIP N/A 143,000 71,350 113,350 59,900 64,200 68,700 74,000 380,150 N/A 143,000 71,350 113,350 59,900 64,200 68,700 74,000 380,150 Prior Years N/A N/A 143,000 71,350 113,350 59,900 64,200 68,700 74,000 380,150 Ex FY 2020 FY 2020 Budget Est. aenc iture Schedule 113,350 59,900 64,200 68,700 0 5Year CIP Beyond 5 FY 2025 Total Year CIP 143,000 71,350 74,000 380,150 0 0 Total N/A N/A Total Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1.5 Program: N1.5.1 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 205 CAPITAL IMPROVEMENT FUND Baylands Bench, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: OS -00001 Open Space Trails and Amenities Description This project provides funding to restore unpaved trails, fences, picnic areas, and campgrounds at Foothills Park, the Baylands, and the Pearson-Arastradero Nature Preserves. The project also provides habitat protection by guiding park users towards areas dedicated for hiking, biking, and assembling. Benches, tables, footbridges, and fences that are at the end of their useful life will systematically be replaced. Justification Open Space trails require ongoing repair of natural erosion, storm damage, and control of aggressive plants, such as thistle and poison oak to ensure that facilities are safe, accessible, and maintained for recreational uses. These restoration projects are consistent with the Aras- tradero Preserve Trails Management Plan and the Foothills Park Trails Maintenance Plan. Supplemental Information Improvements to the trails within Pearson-Arastradero Preserve move trails away from environ- mentally sensitive areas and correct steeply sloped trails, thereby reducing erosion and provid- ing better access to park users with disabilities. These restoration projects are consistent with the Arastradero Preserve Trails Management Plan and the Foothills Park Trails Maintenance Plan. Significant Changes 2017-2021 CIP: Additional $55,000 in funding added in Fiscal Year 2017 for one-time repairs of the Los Trancos Trail. 206 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund N/A 355,175 355,175 192,300 220,400 233,300 247,200 263,200 1,156,400 0 N/A Total N/A 355,175 355,175 192,300 220,400 233,300 247,200 263,200 1,156,400 Ex aenc iture Schedule N/A Project Phase Prior Years FY 2020 FY 2020 Budget Est. 192,300 220,400 233,300 247,200 5Year CIP Beyond 5 FY 2025 Total Year CIP Total Construction N/A 355,175 355,175 263,200 1,156, 400 0 N/A Total N/A 355,175 355,175 192,300 220,400 233,300 247,200 263,200 1,156,400 0 Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1.5 Program: N1.5.1 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 207 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PG -09002 Briones Park, January 2015 Park and Open Space Emergency Repairs Description This project provides funding for the replacement or extensive repair of playgrounds, play yard surfaces, wooden structures, park amenities, and play equipment in the event of storms, fire, vandalism or structural failure. Justification This project allows for the replacement or repair of damaged equipment or play structures for the convenience of the public. Significant Changes 2019-2023 CIP: Funding is gradually increasing from $75,000 to $0.2 million annually over the 5 year CIP. The project is used to address unpredicted issues like trails closed due to strong storm damage, failing infrastructure that can be repaired (the Baylands Sailing Station), and prema- ture failure of playground equipment and surfacing. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total N/A 142,000 17,866 233,855 201,500 266,100 306,900 325,000 1,333,355 N/A 142,000 17,866 233,855 201,500 266,100 306,900 325,000 1,333,355 0 N/A 0 N/A 208 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenditure Schedule Project Phase Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 142,000 N/A 142,000 17,866 233,855 201,500 266,100 17,866 233,855 201,500 266,100 306,900 325,000 1,333,355 306,900 325,000 1,333,355 0 Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 209 CAPITAL IMPROVEMENT FUND Park Restroom, February 2017 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: New Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PG -19000 Park Restroom Installation Description This project provides funding for installation of restrooms at City parks that currently do not have restroom facilities. The restrooms may be prefabricated, and each installation will require a Park Improvement Ordinance. Justification Many parks in the City have no restroom facilities within the park boundaries. This project will provide for one park restroom installation every other year in parks that are approximately two acres or larger, have amenities that encourage visitors to stay in the park, have high level of use, and where there are no nearby public restrooms available. The Parks, Trails, Natural Open Space, and Recreation Master Plan provides guidance on potential restroom locations. Supplemental Information Public outreach will occur as specific parks are considered for restroom installation. Significant Changes 2021-2025 CIP: Fiscal Year 2020 funding moved to Fiscal Year 2021 due to staffing constraints and other high priority projects. Fiscal Year 2021 funding moved to Fiscal Year 2022 to coincide with other park projects. 2020-2024 CIP: Fiscal Year 2019 funding moved to Fiscal Year 2020 as next restroom installa- tion is being coordinated with other park renovation projects. 210 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Parks Development Impact Fee Fund Total Project Phase Construction Design Total Prior Years FY 2020 Budget N/A 64,000 N/A 350,000 N/A 414,000 Prior FY 2020 Years Budget N/A N/A N/A 384,000 30,000 414,000 FY 2020 Est. FY 2025 S Year CIP Beyond 5 Total Year CIP O 0 90,900 0 144,400 0 235,300 O 350,000 350,000 0 350,000 0 1,050,000 O 350,000 440,900 0 494,400 0 1,285,300 Expenciture Schedule FY 2020 Est. FY 2021 O 350,000 O 0 O 350,000 410,900 30,000 440,900 FY 2023 FY 2024 O 464,400 O 30,000 O 494,400 FY 2025 0 0 Total N/A N/A 0 N/A 5Year CIP Beyond 5 Total Year CIP Total O 1,225,300 O 60,000 O 1,285,300 0 0 0 Operating Impact Cleaning costs are approximately $8,400 per year per restroom which are currently in the oper- ating budget; however, the addition of more park restrooms may cause this amount to increase. Additional funding needs will be brought forward as part of future budget cycles. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Architectural Review Board Element: Community Services & Element: Community Services & Parks and Recreation Commission Facilities Facilities Planning and Transportation Section: Maintenance of Parks and Section: Maintenance of Parks and Commission Community Facilities Community Facilities Goal: C-3 Goal: C-3 Policy: C-3.3 Program: C3.3.1 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15303 N/A N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 211 CAPITAL IMPROVEMENT FUND Pearson Arastradero Preserve Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 1530 Arastradero Road Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2020 Initial Project Completion: Fall 2021 Revised Project Start: Fall 2019 Revised Project Completion: Fall 2023 Project Number: PE -21001 Pearson Arastradero Improvement Project Description This project provides funds for replacing fencing, signs, gates, bridge decking, and making improvements to some of the seasonal trails to help reduce winter trail closures. Justification The fencing, signs, gates, and bridge decking have exceeded their useful lifespans, and need to be replaced. There are a number of seasonal trails that must be closed during the rainy season. The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community needs and Infrastructure Blue Rib- bon Committee recommendations. Significant Changes 2020-2024 CIP: Project construction shifted from Fiscal Year 2021 to Fiscal Year 2023 due to a reprioritization of parks projects. 2018-2022 CIP: Design was advanced from Fiscal Year 2021 to Fiscal Year 2020. 2017-2021 CIP: Project established. 212 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years 0 FY 2020 Budget 0 0 FY 2020 Est. 0 0 Ex 0 0 70,800 306,700 0 O 70,800 306,700 oenciture Schedule FY 2025 5 Year CIP Beyond 5 Total Year CIP Total O 377,500 O 377,500 0 377,500 0 377,500 Project Phase Construction Design Total Prior Years 0 0 0 FY 2020 FY 2020 Budget Est. 0 0 0 0 FY 2021 0 0 FY 2022 FY 2023 FY 2024 0 0 306,700 O 70,800 0 O 70,800 306,700 5Year CIP Beyond 5 FY 2025 Total Year CIP 0 306,700 O 70,800 O 377,500 0 0 Total 306,700 70,800 377,500 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 213 CAPITAL IMPROVEMENT FUND Pearson Arastradero Parking Lot - Overflow Area, February 2017 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 1530 Arastradero Road Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Fall 2017 Initial Project Completion: Spring 2018 Revised Project Start: Fall 2020 Revised Project Completion: Winter 2020 Project Number: OS -18001 Pearson Arastradero Preserve Parking Lot Improvement Description This project provides funding to improve the Pearson Arastradero Preserve parking lot by improving the base rock surfacing, adding drainage, widening the entrance for safety, and new fencing. The improvement will allow the overflow parking area to be open year round, rather than only during the dry periods of the year. Justification The existing parking lot and overflow lot are in poor condition. The main parking lot holds approximately 32 cars when carefully parked. The adjacent overflow lot holds approximately 15 cars, and cannot be used during the rainy season. The parking lot fills typically on weekends by 9:00 am. On weekdays the lot fills with users by late afternoon to sunset. Significant Changes 2019-2023 CIP: Completion date revised to FY 2021. Funding Sources Schedule Funding Source Prior FY 2020 Years Budget FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total O O 0 0 O 170,300 O 170,300 0 0 0 0 0 0 0 170,300 0 170,300 O 170,300 O 170,300 214 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2020 Budget FY 2020 Est. 0 0 0 0 0 0 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 O 155,772 O 14,528 O 170,300 0 0 155,772 0 0 14,528 OI 0 170,300 O 155,772 0 14,528 O 170,300 Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Planning and Transportation Commission Environmental Impact Analysis: This project may be exempt from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 215 CAPITAL IMPROVEMENT FUND Peers Park, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 1899 Park Boulevard Managing Department: Community Services IBRC Reference: Catch-up Initial Project Start: Summer 2017 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2023 Revised Project Completion: Summer 2024 Project Number: PG -14001 Peers Park Improvements Description This project provides funding for upgrades and renovations of the irrigation system and turf at Peers Park. The project will also replace the park benches and drinking fountains, resurface the basketball and tennis court playing surfaces, and repair court fencing. Justification The existing irrigation system, benches, and drinking fountains have exceeded their useful lives. Significant Changes 2021-2025 CIP: Project shifted from Fiscal Year 2023 to Fiscal Year 2024 due to reprioritization of parks projects. 2019-2023 CIP: Project shifted from Fiscal Year 2021 to Fiscal Year 2023 due to reprioritization of parks projects. 2018-2022 CIP: Project shifted from Fiscal Year 2020 to Fiscal Year 2021 due to reprioritization of parks projects. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 pending completion of the Parks Master Plan and a reprioritization of parks projects. 216 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. 0 0 O 289,600 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund 0 0 0 0 289,600 0 289,600 Total 0 0 Ex 0 0 O 289,600 oenciture Schedule O 289,600 O 289,600 Project Phase Prior Years FY 2020 FY 2020 Budget Est. 0 0 289,600 5Year CIP Beyond 5 FY 2025 Total Year CIP Total Construction 0 0 O 289,600 0 289,600 Total 0 0 0 0 0 O 289,600 O 289,600 O 289,600 Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Parks and Recreation Commission Element: Community Services & Element: Community Services & Planning and Transportation Facilities Facilities Commission Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 217 CAPITAL IMPROVEMENT FUND Ramos Park, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 800 East Meadow Drive Managing Department: Community Services IBRC Reference: Catch-up Initial Project Start: Summer 2015 Initial Project Completion: Summer 2015 Revised Project Start: Summer 2020 Revised Project Completion: Spring 2021 Project Number: PG -14000 Ramos Park Improvements Description This project provides funding for safety and accessibility improvements at Ramos Park includ- ing replacing the existing park playground, benches, and drinking fountain, as well as resurfac- ing the basketball court playing surface. Justification The existing playground, benches, basketball court surfaces, and drinking fountains have exceeded their useful lives. As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Significant Changes 2021-2025 CIP: Project funding moved to Fiscal Year 2021 due to staffing constraints and other high priority projects. 2018-2022 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 due to reprioritization of parks projects. Also, additional funding requested to address IBRC recommendations. 2017-2021 CIP: Timeline extended to reflect direction from Finance Committee and City Council during budget approval process. 2016-2020 CIP: The project completion originally referred only to the pre -design phase and was modified to represent completion of the full project, including construction. 218 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Prior Funding Source Years FY 2020 Budget FY 2020 Est. 0 0 0 FY 2025 5 Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total O 271,000 20,000 209,000 O 271,000 20,000 209,000 Ex aenc 0 0 iture Schedule 0 0 209,000 O 209,000 0 229,000 O 229,000 Project Phase Prior Years FY 2020 FY 2020 Budget Est. 209,000 0 0 0 5Year CIP Beyond 5 FY 2025 Total Year CIP Total Construction Total O 271,000 20,000 O 271,000 20,000 209,000 0 0 0 O 209,000 O 209,000 0 229,000 O 229,000 Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Parks and Recreation Commission Element: Community Services & Element: Community Services & Planning and Transportation Facilities Facilities Commission Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 219 CAPITAL IMPROVEMENT FUND Rinconada Park February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 777 Embarcadero Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Spring 2019 Revised Project Start: Summer 2019 Revised Project Completion: Spring 2025 Project Number: PE -08001 Rinconada Park Improvements Description Upon completion of the Rinconada Park Long Range Plan (LRP) adopted in 2017, funding was secured to begin these park improvements. Phase 1 improvements at Rinconada Park will be implemented in the western half of the park in fall 2020 and would include funding for upgrades to safety, site amenities, playground facilities, irrigation, drainage, restroom, and accessibility improvements. Phase 2 improvements would include renovation of the eastern half of the park by 2024 includ- ing pathway improvements; a new restroom facility; renovated and expanded group picnic areas; native and habitat planting; irrigation improvements; ADA upgrades; directional signage, site furnishing; lighting, and green infrastructure elements. According to the LRP, future improvement phases would include renovation to the arbor area, development around the electrical substation, and renovation to the pool area. Justification Rinconada Park has not been renovated for several decades with the pathways in poor condi- tion and aging playgrounds and site amenities. The Rinconada Park Long Range Plan outlined new restroom and improvements related to deferred maintenance items at the park, such as installing wider pathways rather than repairing the existing pathways. Supplemental Information The City will conduct a community based design process to determine the final scope of work for Rinconada Park Phase 2 improvements. Phase 1 improvements will be implemented in fall 2020. 220 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2021-2025 CIP: Rinconada Park Phase 2 design is scheduled in Fiscal Year 2023 and construc- tion in Fiscal Year 2025. 2020-2024 CIP: Funding moved from Fiscal Year 2019 to Fiscal Year 2020 to align with work being done in the JMZ Renovation project (AC -18001). 2019-2023 CIP: The project increased by $1.3 million to reconstruct the parking lot, update park signage, and renovate the playground and reconstruct the paths on the west end of the park. Funding from the Community Center Impact Fee Fund will be used for these items. 2018-2022 CIP: The project was delayed to coordinate with environmental assessments for the Junior Museum and Zoo (JMZ), Rinconada Park Long Range Plan and the Parks, Trails, Natural Open Space and Recreation Master Plan Parks (Master Plan), to be complete by Fiscal Year 2018. Park construction will be coordinated to follow the proposed JMZ rebuilding. $706,000 of the construction phase funding will be utilized for costs associated with relocation of the exist- ing JMZ operation to Cubberley and permit & inspection fees needed for the JMZ rebuilding. 2017-2021 CIP: Timeline extended to reflect direction from Finance Committee and City Council during budget approval process. 2016-2020 CIP: Project was delayed to await the completion of the Rinconada Park Long Range Plan and environmental review. Funding for construction was advanced from Fiscal Year 2018 to 2017 and combined with funding from Fiscal Year 2015 to implement a single phase project. The total budget has been reduced by $600,000 from the budget shown in the 2015- 2019 CIP to focus on deferred maintenance items. Funding to enhance the park will be consid- ered as part of the funding needs for the entire City park system once the Rinconada Park Long Range Plan and the Parks Master Plan are completed. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Community Center Impact Fee Fund Total Project Phase Construction Design Total Prior Years 2,280,050 0 2,280,050 Prior Years FY 2020 Budget 310,100 1,999,529 2,309,629 FY 2020 Budget 1,862,074 2,309,629 417,972 0 2,280,046 2,309,629 FY 2020 Est. FY 2021 365,000 95,700 0 2,399,529 365,000 2,495,229 FY 2022 FY 2023 O 538,300 0 0 FY 2024 0 0 O 538,300 0 Expenciture Schedule FY 2020 Est. FY 2021 365,000 2,455,229 0 40,000 365,000 2,495,229 FY 2022 FY 2023 O 163,300 O 375,000 O 538,300 FY 2024 5 Year CIP FY 2025 Total 3,073,800 0 3,073,800 FY 2025 3,707,800 2,399,529 Beyond 5 Year CIP Total 0 6,352,850 0 2,399,529 6,107,329 0 8,752,379 5 Year CIP Total O 3,073,800 5,692,329 O 0 415,000 O 3,073,800 6,107,329 Beyond 5 Year CIP Total 0 7,919,403 O 832,972 O 8,752,375 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 221 CAPITAL IMPROVEMENT FUND Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 222 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 4116 Park Boulevard Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Fall 2018 Initial Project Completion: Summer 2019 Revised Project Start: Summer 2023 Revised Project Completion: Summer 2024 Project Number: PE -18015 Robles Park, February 2015 Robles Park Improvements Description This project provides funding for the replacement of play equipment and resurfacing in two children's playground areas; repairs to a basketball court and adjacent concrete wall; and replacement of perimeter fencing, pathways and other site amenities. Irrigation renovations and turf restoration are also included in this project. Justification The playground areas, backstop, basketball court, concrete pathways and site amenities have surpassed their intended useful lives and are in need of replacement or repairs. Damaged and/ or dead vegetation necessitates irrigation renovation as well as turf restoration. Supplemental Information The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community and IBRC needs. Significant Changes 2021-2025 CIP: Design and construction for this project shifted to Fiscal Year 2024 due to repri- oritization of parks projects. 2020-2024 CIP: Design and construction for this project was shifted to Fiscal Year 2022. 2018-2022 CIP: Design was shifted from Fiscal Year 2020 to Fiscal Year 2021. Construction was shifted from Fiscal Year 2020 to Fiscal Year 2022. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2021 pending completion of the Parks Master Plan and a reprioritization of parks projects. 224 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2016-2020 CIP: Project schedule moved forward by one year based on review of staff workload and resources. Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years 0 0 FY 2020 Budget 0 0 FY 2020 Est. 0 0 FY 2021 0 0 FY 2022 0 0 FY 2023 FY 2024 O 953,500 O 953,500 Expenditure Schedule FY 2025 5 Year CIP Total O 953,500 O 953,500 Beyond 5 Year CIP Total O 953,500 O 953,500 Project Phase Construction Design Total Prior Years 0 0 0 FY 2020 Budget 0 0 0 FY 2020 Est. 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 FY 2024 O 873,500 O 80,000 O 953,500 FY 2025 5 Year CIP Total O 873,500 O 80,000 O 953,500 Beyond 5 Year CIP Total O 873,500 O 80,000 O 953,500 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 225 CAPITAL IMPROVEMENT FUND Seale Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 3100 Stockton Place Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Summer 2018 Initial Project Completion: Winter 2018 Revised Project Start: Summer 2021 Revised Project Completion: Summer 2023 Project Number: PG -14003 Seale Park Improvements Description This project provides funding for upgrades and renovations for safety and accessibility improve- ments at Seale Park. The project will replace existing park amenities, picnic tables, and play- ground structures including a playhouse and swings; refinish the playground perimeter fencing; and repair damaged decomposed granite and concrete pathways. Turf restoration and irrigation renovations will also be included as well as replacement of bollards at the park entrances, the park sign, and a small stone wall located in the middle of the park. Justification As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Drainage issues will be resolved with repairs to the damaged pathways. Irrigation renovations and turf resto- ration is required where existing areas are damaged or dead. Significant Changes 2021-2025 CIP: Project shifted from Fiscal Year 2021 to Fiscal Year 2025 due to a reprioritiza- tion of parks projects. 2018-2022 CIP: Project shifted from Fiscal Year 2020 to Fiscal Year 2021 due to a reprioritiza- tion of parks projects. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 pending completion of the Parks Master Plan and a reprioritization of parks projects. 226 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Construction Design Total 2016-2020 CIP: Based on the IBRC keep -up schedule for the park, replacement of the play- ground structure has been added to the project's scope with an additional budget allocation of $209,000. Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years 0 0 FY 2020 Budget 0 0 FY 2020 Est. 0 0 FY 2021 0 0 FY 2022 0 0 FY 2023 0 0 FY 2024 Expenditure Schedule FY 2025 5 Year CIP Total O 427,800 427,800 O 427,800 427,800 Beyond 5 Year CIP Total 0 427,800 O 427,800 Prior Years 0 0 0 FY 2020 Budget 0 0 0 FY 2020 Est. 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 FY 2025 0 402,800 O 25,000 O 427,800 5 Year CIP Total 402,800 25,000 427,800 Beyond 5 Year CIP Total O 402,800 O 25,000 O 427,800 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Parks and Recreation Commission Element: Community Services & Element: Community Services & Facilities Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 227 CAPITAL IMPROVEMENT FUND Cubberley Fields, March 2017 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: New Initial Project Start: Fall 2017 Initial Project Completion: Spring 2018 Revised Project Start: Fall 2018 Revised Project Completion: Spring 2021 Project Number: PG -18002 Turf Management Plan Description This project provides funding to evaluate select natural turf athletic fields maintained and bro- kered by the City for organized sports activities, and provides recommendations for improving the quality and durability of the fields. Justification The Parks, Trails, Open Space, and Recreation Master Plan emphasizes a high community prior- ity to maintain quality turf fields to accommodate high demand and high use of the fields. With such volume of usage, the ability to maintain natural turf fields becomes difficult. The Turf Man- agement Plan will make recommendations to upgrade the fields making them more durable for heavy use and recommend maintenance practices to ensure extensive use. Significant Changes 2021-2025 CIP: Project defunded due to budget constraints and other high priority projects. Unspent impact fee funding will be returned to the Parks Development Impact Fee Fund. 2020-2024 CIP: Project funding moved to FY 2020 as project will be solicited for proposals in Summer 2019. 2019-2023 CIP: Completion date revised to FY 2020. 228 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Parks Development Impact Fee Fund Total Project Phase Design Total Prior Years (100,000) 100,000 0 FY 2020 Budget 118,000 0 118,000 Prior FY 2020 Years Budget 0 118,000 0 118,000 FY 2020 Est. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Expenciture Schedule FY 2020 Est. FY 2021 o 0 0 FY 2024 0 0 FY 2025 0 0 0 FY 2025 0 0 S Year CIP Beyond 5 Total Year CIP Total 0 0 0 0 0 0 (100,000) 100,000 0 5 Year CIP Total Beyond 5 Year CIP Total 0 0 0 0 Operating Impact This project evaluates select athletic fields to provide recommendation plans and does not have an operating budget impact. Upon implementation of recommended plans, there will be operat- ing budget impact that will be brought forward as part of future budget cycles. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Parks and Recreation Commission Element: Community Services & Element: Community Services & Facilities Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15301 0 0 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 229 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2100 Dartmouth Street between College and Stanford Avenues Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Fall 2021 Initial Project Completion: Spring 2022 Revised Project Start: Fall 2023 Revised Project Completion: Spring 2024 Project Number: PG -22000 Werry Playground, March 2017 Werry Park Playground Improvements Description This project provides funding for the replacement and ADA upgrades of the existing play- ground. The benches, tables, trash receptacles, bicycle rack and drinking fountain have reached the end of their useful life and need replacement as well. Perimeter landscaping will be replaced as part of this project. Justification Built in 2002, the existing playground equipment has reached its use expectancy with limited accessibility. As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Funding Source Capital Improvement Fund Total Prior Years 0 0 Funding Sources Schedule FY 2020 Budget 0 0 FY 2020 Est. FY 2021 FY 2022 0 0 FY 2023 FY 2024 5 Year CIP FY 2025 Total O 0 0 126,000 0 126,000 O 0 0 126,000 0 126,000 Expenciture Schedule Beyond 5 Year CIP O 126,000 O 126,000 Project Phase Construction Design Total FY 2020 Est. 0 0 0 0 01 0 OI FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 FY 2024 O 116,000 O 10,000 O 126,000 FY 2025 5 Year CIP Total Beyond 5 Year CIP O 116,000 0 O 10,000 0 O 126,000 0 Total 116,000 10,000 126,000 230 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15301 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 231 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Streets and Sidewalks CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 233 CAPITAL IMPROVEMENT FUND Laguna Avenue Bridge Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PE -20001 City Bridge Improvements Description A Structural Bridge Assessment Study was completed in 2017, as part of the study, fifty City - owned bridges were inspected by a structural consulting firm. A recurring inspection and repair program defined a bridge maintenance, repair, and improvement program over the next 5 years. This program will include on -going inspections to report physical changes to the structures, recommendations for work to be done, and additional information to meet functional and struc- tural standards in accordance with industry standards. Recurring inspections may vary from 2 to 5 years depending on the age and structural conditions. Justification There are 110 bridges maintained by the City of Palo Alto and by local agencies, of these, 80 are City -owned. There are 50 City -owned culvert and bridge structures that are inspected by the City and 30 City -owned structures inspected by Caltrans. The remaining 30 of 110 bridges are private (3) or owned by local agencies. Estimates were developed at a conceptual level and will be adjusted in the design phase. Funding Sources Schedule Prior Funding Source Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total N/A 16,000 N/A 16,000 0 94,400 137,900 348,600 185,200 198,600 964,700 0 94,400 137,900 348,600 185,200 198,600 964,700 0 N/A N/A 234 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2020 Budget FY 2020 Est. FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total N/A N/A N/A 1,000 0 54,400 37,900 348,600 135,200 148,600 724,700 15,000 0 40,000 100,000 0 50,000 50,000 240,000 16,000 0 94,400 137,900 348,600 185,200 198,600 964,700 0 0 0 N/A Operating Impact This project may impact operating expenses in the future as the bridges are assessed and main- tenance costs are determined. As these costs are quantified, adjustments will be brought for- ward in future budgets as necessary. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Architectural Review Board Element: Land Use and Community Element: Community Services & Design Facilities Section: Public Streets and Public Section: Maintenance of Parks and Spaces Community Facilities Goal: L-9 Goal: C-3 Policy: L-9.10 Policy: C-3.2 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 235 CAPITAL IMPROVEMENT FUND Byron Street (1200 Block), January 2013 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: P0-12001 Curb and Gutter Repairs Description This project provides funding to repair curbs and gutters that have been uplifted by tree roots and allows for the installation of valley gutters in the Barron Park neighborhood to address ponding and poor drainage. Justification Ponding related to curb and gutter problems is a health hazard. Standing water can be a breed- ing ground for mosquitoes and encourage algae growth, becoming a hazard for bicyclists and pedestrians. The annual street maintenance project does not address these problems on small isolated sections of curb and gutter found on streets with good road surfaces. Significant Changes 2020-2024 CIP: Additional funding in the amount of $150,000 for Fiscal Year 2020 to continue installing valley gutters as needed in the Barron Park neighborhood in coordination with Street Resurfacing Program work occurring in Barron Park. 2018-2022 CIP: Additional funding in the amount of $250,000 for Fiscal Year 2018 to install val- ley gutters as needed in the Barron Park neighborhood in coordination with Street Resurfacing Program work occurring in Barron Park. 236 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2020 Budget FY 2020 Est. FY 2025 5 Year CIP Beyond 5 Total Year CIP N/A 865,150 744,397 123,853 126,700 134,200 142,400 151,800 678,953 0 N/A 865,150 744,397 123,853 126,700 134,200 142,400 151,800 678,953 Ex eenc iture Schec ule Total N/A N/A Project Phase Construction Design Total Prior Years N/A N/A N/A FY 2020 FY 2020 Budget Est. 863,485 1,665 865,150 744,397 FY 2021 120,180 0 3,673 744,397 123,853 FY 2022 120,796 5,904 126,700 FY 2023 127,614 6,586 134,200 FY 2024 142,400 0 142,400 5 Year CIP FY 2025 Total 151,800 0 151,800 662,790 16,163 678,953 Beyond 5 Year CIP Total 0 N/A 0 N/A 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.10 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 237 CAPITAL IMPROVEMENT FUND El Camino Median Landscape Improvements March 2015 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Summer 2015 Initial Project Completion: Spring 2017 Revised Project Start: N/A Revised Project Completion: N/A Project Number: PE -13017 E Camino Median Landscape Improvements Description This project provides funding for median improvements on El Camino Real. The improvements will include water conservation measures such as new drip irrigation systems and new drought tolerant trees, shrubs, and ground cover. Median designs will be consistent with the goals and objectives of the March 2007 El Camino Real Master Planning Study and will also consider any relevant guidance from the Grand Boulevard Initiative. Justification Medians, planters, and islands along El Camino Real have fallen into disrepair. Landscape plants and materials have exceeded their useful lives. These structures are primarily designed to regu- late traffic and provide attractive landscapes and welcoming gateways to the City. Supplemental Information The provision of adequate landscaping and irrigation reduces siltation and runoff and removes carbon dioxide from the environment. The Fiscal Year 2025 improvements will address medians from City limits to University Avenue and from Page Mill Road to Arastradero Road. Significant Changes 2021-2025 CIP: This project has been defunded as part of the Fiscal Year 2021 Capital Improve- ment Fund budget balancing strategy. 2018-2022 CIP: The Cambridge to Grant median scope of work previously included in this proj- ect is now included in the El Camino Real Pedestrian Safety and Streetscape Project, PL -18002. 238 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2017-2021 CIP: The Cambridge to Grant median work has been moved to Fiscal Year 2017. The City limits to University Avenue and Page Mill Road to Arastradero Road work has been moved to Fiscal Year 2021. Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2020 Budget 12,329 83,000 12,329 83,000 FY 2020 Est. 0 0 FY 2021 0 0 FY 2022 0 0 FY 2023 FY 2024 FY 2025 O 0 0 O 0 0 Expenditure Schedule 5 Year CIP Total 0 0 Beyond 5 Year CIP Total 0 12,329 O 12,329 BEM Construction Design Total 0 12,328 12,328 5,846 77,154 83,000 FY 2020 Est. 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 0 0 0 FY 2025 0 0 0 5 Year CIP Total 0 0 0 Beyond 5 Year CIP Total 0 0 O 12,328 O 12,328 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Employment Districts Goal: L-5 Policy: L-5.3 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 239 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Newell Rd at San Francisquito Creek Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2012 Initial Project Completion: Spring 2015 Revised Project Start: Revised Project Completion: Winter 2022 Project Number: PE -12011 Newell Road Bridge, February 2015 Newell Road/San Francisquito Creek Bridge Replacement Description This project will provide funding to remove and replace the Newell Road bridge over San Fran- cisquito Creek. Design considerations include a clear span over the creek to allow the channel to convey a flow consistent with the San Francisquito Joint Powers Authority's (JPA) initial flood protection project as well as bicycle and pedestrian traffic. Justification The existing bridge, constructed in 1911, acts as a flow restriction of San Francisquito Creek as its abutments encroach into the channel cross-section. Removal of the existing bridge is a neces- sary element of the San Francisquito Creek Joint Powers Authority (JPA) comprehensive flood management program. Additionally, the existing bridge does not have accommodations for either pedestrians or bicyclists. Supplemental Information Staff has secured grant funding from Caltrans Highway Bridge Program (HBP) for the design and environmental assessment/permitting of the project. HBP funds will likely be approved to pay for 88.53 percent of project construction costs. As the bridge links to East Palo Alto and is part of the JPAs comprehensive flood management plan, staff of all three agencies will coordi- nate closely on the design and public outreach elements of this project. Due to community concern for traffic and the visual impacts of a replacement bridge, the scope of the project has expanded to include a CEQA Environmental Impact Report/NEPA Environ- 240 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND mental Assessment (EIR/EA) process that will evaluate multiple project alternatives, addressing flood control, traffic, aesthetics, and other potential impacts of the project. The cost estimate on this project will likely need to be reevaluated and adjusted since last done in 2015. The cost will likely increase due to escalation, project delays, and the need for more coordination with other agencies than initially anticipated. Significant Changes 2021-2025 CIP: The design and construction cost increases include additional scope of work for street conforms, wall along adjacent properties, utility replacement and relocation, tree removal, landscape and in -creek restoration. 2020-2024 CIP: The project completion date has been revised to Winter 2022. This delay is a result of changes to Caltrans environmental assessment format and comments provided by oth- ers regarding the Draft Environmental Impact Report. 2017-2021 CIP: The project completion date has been extended to Fall 2018 to account for the expanded environmental analysis and project permitting requirements. 2016-2020 CIP: Construction funding moved to Fiscal Year 2017 to reflect delays in securing State funding for environmental work. Timeline extended to reflect project duration through construction phase. 2015-2020 CIP: Construction funding moved to Fiscal Year 2016 to reflect the time needed to complete the additional CEQA work. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Revenue from the Federal Government Revenue from the State of California Total Prior FY 2020 Years Budget FY 2020 Est. 954,900 887,951 500,000 59,167 100,200 0 8,630 0 0 FY 2021 942,111 0 0 FY 2022 579,300 FY 2023 0 FY 2024 0 FY 2025 5Year CIP Beyond 5 Total Year CIP O 1,521,411 O 0 0 0 0 O 0 0 0 0 344,599 2,349,400 1,949,600 5,075,000 5,775,000 1,367,296 3,337,551 2,449,600 6,017,111 6,354,300 Ex aenc 0 0 iture Schedule 0 0 O 10,850,000 O 12,371,411 Total O 2,976,311 0 59,167 O 8,630 O 13,144,199 O 16,188,307 Project Phase Construction Design Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 548,422 2,838,469 2,449,600 5,442,111 6,354,300 818,870 499,082 0 575,000 0 1,367,292 3,337,551 2,449,600 6,017,111 6,354,300 FY 2023 0 0 0 FY 2024 0 0 0 FY 2025 5 Year CIP Total O 11,796,411 0 575,000 O 12,371,411 Beyo' Year CIP O 14,794,433 O 1,393,870 O 16,188,303 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 241 CAPITAL IMPROVEMENT FUND Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-2.8 Program: S2.8.4 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Planning and Transportation Commission Environmental Impact Analysis: An Environmental Impact Report and NEPA analysis are being completed for this project. 242 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Middlefield Road (1500 Block), January 2013 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: P0-89003 Sidewalk Repairs Description This project provides funding for sidewalk repairs as part of an annual district -based rehabilita- tion program, alleviating the backlog of sidewalk repairs and enhancing pedestrian comfort and safety. Additionally, a sidewalk program assessment to evaluate options for improving the City's Sidewalk Repair Program was completed in Spring 2019 and provided suggestions for establish- ing goals and priorities related to repairs and replacements throughout the City. Justification The result of this project is better sidewalk conditions and a potential reduction in sidewalk - related injuries. Supplemental Information There are 23 sidewalk districts throughout the City. The district program began in 1986 with a goal of completing work in all 23 districts within 30 years. Work for all 23 districts was com- pleted in early 2017 and the sidewalk program assessment was completed in 2016. Significant Changes 2021-2025 CIP: Funding was reduced for Fiscal Year 2021 and Fiscal Year 2022 as part of the Fiscal Year 2021 Capital Improvement Program budget balancing strategy. Remaining funding will be used to perform emergency maintenance and spot repairs. 2018-2022 CIP: Funding for this project has been reduced by $500k per year pending comple- tion of the assessment study. 244 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2020 Budget FY 2020 Est. FY 2025 5 Year CIP Beyond 5 Total Year CIP N/A 2,546,579 1,541,417 448,363 595,500 1,400,900 1,406,500 1,410,600 5,261,863 N/A 2,546,579 1,541,417 448,363 595,500 1,400,900 1,406,500 1,410,600 5,261,863 Ex aenc iture Schedule 0 Total N/A N/A Project Phase Construction Design Total Prior Years FY 2020 FY 2020 Budget Est. N/A 2,506,191 N/A 40,388 N/A 2,546,579 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP FY 2025 Total 1,541,417 418,367 564,382 1,368,724 1,406,500 1,410,600 0 29,995 31,117 32,175 0 0 1,541,417 448,362 595,499 1,400,899 1,406,500 1,410,600 5,168,573 93,287 5,261,860 Beyond 5 Year CIP Total 0 0 N/A N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 245 CAPITAL IMPROVEMENT FUND Traffic sign, April 2015 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: P0-11000 Sign Reflectivity Upgrade Description This project provides funding for inventorying, upgrading, and maintaining all traffic signs owned by the City of Palo Alto in order to comply with new federal requirements for sign reflec- tivity standards. Justification The FHWA (Federal Highway Administration) passed regulations requiring minimum retrore- flectivity levels for traffic signs. The new retroreflectivity regulations require regular annual sign inspections and replacement of signs not meeting the new minimum retroreflectivity standards. Funding Source Capital Improvement Fund Total Project Phase Construction Total N/A N/A Prior Years FY 2020 Budget Funding Sources Schec FY 2020 Est. FY 2021 FY 2022 FY 2023 ule FY 2024 5Year CIP Beyond 5 FY 2025 Total Year CIP Total N/A 294,183 60,660 131,400 66,900 71,700 76,800 82,700 429,500 0 N/A 294,183 60,660 131,400 66,900 71,700 76,800 82,700 429,500 Ex FY 2020 Budget 294,183 60,660 aenciture Schedule FY 2021 131,400 FY 2022 66,900 71,700 5 Year CIP Total 76,800 82,700 429,500 294,183 60,660 131,400 66,900 71,700 76,800 82,700 429,500 Beyond 5 Year CIP 0 N/A N/A Total N/A N/A 246 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.10 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 247 CAPITAL IMPROVEMENT FUND Streetlight, Guinda Street, November 2014 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Summer 2012 Initial Project Completion: Spring 2013 Revised Project Start: Summer 2022 Revised Project Completion: Summer 2023 Project Number: PE -13014 Street Lights Condition Assessment Description This project provides funding to assess the condition of the streetlight system. The assessment will include an inventory of the entire lighting system, including age and condition of conduit, wiring, street light poles, foundations, luminaires, and lighting coverage. Determining the inspection, maintenance, repair, and rehabilitation necessary to prolong the life of the City's streetlight system is also included in this project. Justification There are over 6,000 streetlights in Palo Alto. In some areas, existing conduit is over 40 years old and in such poor condition that no repairs can be made. Streetlight systems are integral as they afford safe routes for motorists and pedestrians. An assessment is needed to evaluate the age and condition of each element of the streetlight system in order to plan cost-effective maintenance and replacement programs for the future. Supplemental Information The Infrastructure Blue Ribbon Commission recommended that a streetlight system assessment be conducted to determine the condition of and replacement program for the City's streetlight infrastructure. The assessment will also consider appropriate recommendations for streetlights determined to be historic, or in neighborhoods with unique streetlights. Significant Changes 2021-2025 CIP: This project has been delayed to FY 2023 due to staffing and budgetary priori- ties. 248 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2020-2024 CIP: Due to other high priority projects, this project has been delayed until Summer 2019. 2019-2023 CIP: Due to other high priority projects, this project has been delayed until Spring 2018. 2018-2022 CIP: Due to other high priority projects, this project has been delayed until Summer 2017. 2017-2021 CIP: Due to other high priority projects, initiation of this project has been delayed until Spring 2016. Funding Sources Schedule Funding Source Capital Improvement Fund Total GRIME Design Total Prior Years FY 2020 Budget 8,798 224,078 8,798 224,078 Prior Years 8,798 FY 2020 Budget 224,078 8,798 224,078 FY 2020 Est. 0 0 FY 2021 0 0 FY 2022 FY 2023 O 242,000 O 242,000 FY 2024 Expenditure Schedule FY 2020 Est. 0 0 FY 2021 FY 2022 FY 2023 0 0 242,000 0 0 242,000 0 0 FY 2024 0 0 FY 2025 5 Year CIP Total O 242,000 O 242,000 FY 2025 5Year CIP Total O 242,000 O 242,000 Beyond 5 Year CIP Total 0 250,798 O 250,798 Beyond 5 Year CIP Total 0 250,798 O 250,798 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.3 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 249 CAPITAL IMPROVEMENT FUND East Bayshore Road street lights, February 2015 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: P0-05054 Street Lights Improvements Description This project provides funding to replace street light poles, pole foundations, luminaires, and wir- ing as needed to restore or improve street lighting. Justification There are over 6,000 street lights in Palo Alto. In some areas existing concrete or cast iron street light poles are failing and no longer serviceable. Additionally, poles damaged due to accidents must be replaced immediately. Luminaires are replaced to improve lighting levels and therefore safety. The Electric Fund maintains the poles, luminaires, and circuits and installs new street lights as requested by the Public Works Department. Supplemental Information The Street Lights Condition Assessment project (PE -13014) is expected to be completed in 2021 and will result in recommendations for replacement of street lights. Where desired, efforts to match existing streetlight design will be made. Significant Changes 2021 -2025 CIP: Funding was reduced for FY 2021 through FY 2023 as part of the Fiscal Year 2021 Capital Improvement Program budget balancing strategy. Available funding will be used to perform emergency maintenance and repairs as needed. 250 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Prior Funding Source Years FY 2020 Budget FY 2020 Est. FY 2025 5 Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total N/A 374,352 N/A 374,352 38,306 156,287 103,800 119,000 235,500 254,400 868,987 38,306 156,287 103,800 119,000 235,500 254,400 868,987 Ex oenciture Schedule 0 0 N/A N/A Project Phase Prior Years FY 2020 FY 2020 Budget Est. 156,287 103,800 119,000 235,500 5YearCIP Beyond 5 FY 2025 Total Year CIP Total Construction Total N/A N/A 374,352 374,352 38,306 254,400 868,987 38,306 156,287 103,800 119,000 235,500 254,400 868,987 0 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.3 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 251 CAPITAL IMPROVEMENT FUND Curtner Avenue (300 Block), February 2015 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PE -86070 Street Maintenance Description This project provides funding for annual resurfacing, slurry sealing, crack sealing, and recon- struction of various City streets. Justification The Pavement Maintenance Management System (PMMS) and Metropolitan Transportation Agency's StreetSaver software are used to identify streets requiring maintenance (based on the biennial Pavement Condition Index (PCI) survey of all City streets). City Council established a goal of achieving an average citywide PCI of 85, excellent pavement condition, by 2021 with no street below a PCI of 60. The citywide average PCI of 85 was achieved in December 2018. Supplemental Information Staff is supplementing the City's PMMS with Metropolitan Transportation Agency's StreetSaver software, whose modeling capabilities will be used to determine future funding levels to con- tinue to work on streets with a PCI below 60 while still maintaining the citywide PCI average of 85. The list of streets to be included in this project will be prioritized and coordinated with Utilities Department projects and in the 2012 Bicycle and Pedestrian Transportation Plan. This project is partially funded by revenues from gas taxes and vehicle registration fees. Significant Changes 2021-2025 CIP: Funding was reduced for FY 2021 and FY 2022 as part of the Fiscal Year 2021 Capital Improvement Program budget balancing strategy. Street resurfacing projects will have reduced scope, limiting the number of streets that can be resurfaced over the next two years. 252 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2020-2024 CIP: The $0.9 million from the San Antonio/W. Bayshore Impact Fee Fund will be moved to the Traffic Signal and Intelligent Transportation Systems project (PL -05053) for traffic signal improvements at San Antonio and Charleston in FY 2020. 2019-2023 CIP: FY 2019 costs are offset by One Bay Area Grant (OBAG) Cycle 2 guaranteed funding and San Antonio/W.Bayshore Impact Fee Fund in the amount of $1.0 million and $0.9 million, respectively. The impact fee funding will be used to make improvements on the San Antonio/Charleston intersection and repave the San Antonio overpass. Funding increased by $1.2 million annually from Road Maintenance and Rehabilitation Account (RMRA - S.B.1 funding) from the State of California in FY 2020. 2018-2022 CIP: The last phase of work on Alma Street (Rinconada Avenue to Palo Alto Avenue) is postponed until FY 2018 to incorporate additional transportation improvements that are cur- rently in design. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Revenue from the Federal Government Revenue from the State of California Transfer from Gas Tax Fund Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total N/A 8,760,342 7,268,499 1,969,853 498,510 2,016,210 2,034,510 2,047,710 8,566,793 N/A 344,980 344,980 965,000 965,000 465,000 465,000 465,000 3,325,000 N/A 1,009,000 1,009,000 N/A 818,220 818,220 Beyond 5 Year CIP 0 Total N/A O N/A O 0 0 0 0 0 0 N/A O 0 0 0 0 0 0 N/A N/A 2,453,997 2,453,997 2,500,690 2,610,690 2,610,690 2,610,690 2,610,690 12,943,450 N/A 13,386,539 11,894,696 5,435,543 4,074,200 5,091,900 5,110,200 5,123,400 24,835,243 Expenditure Schedule O N/A O N/A Project Phase Construction Design Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5Year CIP Total N/A 13,203,071 11,711,228 5,120,885 3,550,000 4,550,000 5,060,200 5,073,400 23,354,485 N/A 183,468 183,468 314,658 524,200 541,900 50.000 50,000 1,480,758 N/A 13,386,539 11,894,696 5,435,543 4,074,200 5,091,900 5,110,200 5,123,400 24,835,243 Beyond 5 Year CIP 0 0 Total N/A N/A O N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 253 CAPITAL IMPROVEMENT FUND Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 254 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: P0-11001 Park and Oxford lane lines, February 2015 Thermoplastic Lane Marking and Striping Description This project provides funding for thermoplastic pavement markings on paved roadways to pro- vide guidance and information to motorists, bicyclists, and pedestrians. By 2010, most pave- ment markings had been converted from paint to thermoplastic. While thermoplastic is a durable, long lasting pavement marking, most streets will require a second or third application of thermoplastic during the pavement's useful lifespan. Justification Upgrading all street painting to thermoplastic has improved roadway safety for motorists, pedestrians, and bicyclists as the reflectivity and durability of thermoplastic exceeds that of paint. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total N/A 231,457 98,328 133,400 97,100 103,300 110,100 117,800 561,700 N/A 231,457 98,328 133,400 97,100 103,300 110,100 117,800 561,700 0 01 N/A N/A 256 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Prior Project Phase Years Construction Total N/A N/A FY 2020 Budget 231,457 FY 2020 Est. 98,328 133,400 97,100 103,300 110,100 FY 2025 117,800 S Year CIP Beyond 5 Total Year CIP 561,700 231,457 98,328 133,400 97,100 103,300 110,100 117,800 561,700 0 Total N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.10 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 257 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Traffic anc Transportation CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 259 CAPITAL IMPROVEMENT FUND Ramona Street Bike Corral, March 2019 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PL -04010 Bicycle and Pedestrian Transportation Plan Implementation Description This project provides funding for the design and construction of bicycle boulevards, enhanced bikeways, shared -use paths, bicycle parking, and pedestrian improvements in accordance with the Palo Alto Bicycle and Pedestrian Transportation Plan, which was adopted by City Council in 2012. Justification Projects identified in the Palo Alto Bicycle and Pedestrian Transportation Plan, as well as bicycle parking facilities and bicycle/pedestrian project planning activities, will facilitate safer, traffic calmed biking and walking routes and provide better commute alternatives. Supplemental Information The elements installed as part of Phase 1 of this project include the implementation of improve- ments along Louis, Amarillo, Moreno, E. Meadow, and Ross. Improvements included widened sidewalks, roundabouts, a bicycle boulevard, and other traffic calming devices. Significant Changes 2021-2025 CIP: Funding for this project spread to Fiscal Year 2024 due to funding constraints as well as to allow time for further planning related to implementing a citywide bicycle and pedestrian plan. Starting Fiscal Year 2021, $1.0 million dollars is reduced from the project budget each fiscal year through FY 2024 for a total reduction of $4.0 million dollars. 260 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2020-2024 CIP: The Neighborhood Traffic Safety and Bicycle Boulevards Project - Phase 1 has been partially implemented. The rest of Phase 1 of the project has been paused for additional review and evaluation. Upon direction to move forward, the project will resume with increased community engagement. The schedule for the initiation of Phase 2 will be determined at a later date. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Stanford University Medical Ctr Fund Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 N/A 1,565,980 402,385 73,595 800,000 1,950,000 2,100,000 N/A 1,200,000 0 1,200,000 1,200,000 0 0 N/A 2,765,980 402,385 1,273,595 2,000,000 1,950,000 2,100,000 Expenditure Schedule FY 2025 5 Year CIP Total O 4,923,595 0 2,400,000 Beyond 5 Year CIP 0 0 O 7,323,595 0 Total N/A N/A N/A Project Phase Construction Design Total Prior Years FY 2020 Budget N/A 2,616,365 N/A 149,615 N/A 2,765,980 FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 252,770 1,273,595 2,000,000 1,950,000 2,100,000 149,615 0 0 0 0 402,385 1,273,595 2,000,000 1,950,000 2,100,000 FY 2025 5 Year CIP Total O 7,323,595 O 0 O 7,323,595 Beyond 5 Year CIP 0 0 0 Total N/A N/A N/A Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. There may be increased operating impacts due to ongoing maintenance of protected and separate bikeways. Certain types of bikeways may require special equipment or services to maintain them. The amount of impacts are unknown at this time. Relationship to Comprehensive Relationship to Comprehensive Plan Plan Primary Connection Secondary Connection Element: Transportation Element: Transportation Section: Sustainable Transportation Section: Streets Goal: T-1 Goal: T-3 Policy: T-1.19 Policy: T-3-5 Program: T1.19.2 Program: T3.5.1 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 261 CAPITAL IMPROVEMENT FUND Charleston-Arastradero, Arastradero at Clemo, January 2013 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Charleston/Arastradero Corridor Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2013 Initial Project Completion: Summer 2016 Revised Project Start: Spring 2014 Revised Project Completion: Fall 2021 Project Number: PE -13011 Charleston/Arastradero Corridor Project Description This project provides funding for the reconfiguration of the Charleston/Arastradero corridor, including engineering design and construction of new landscaped median islands, bulb outs, enhanced bike lanes, new street trees, and lighting. During the design phase, opportunities for including "green infrastructure" features such as infiltration basins and porous hardscape sur- faces were explored. The conceptual design and California Environmental Quality Act (CEQA) review for the entire corridor was completed in September 2015 and the National Environmental Protection Act (NEPA) was completed in October 2016. Final design for the corridor was com- pleted in Fall 2017. Justification The project will result in enhanced travel safety, increased use of environmentally friendly travel alternatives, reduced motor vehicle congestion, and enhanced aesthetics on the Charleston- Arastradero Corridor. Construction will be addressed in phases due to grant funding deadlines starting with Arastradero Road (Clemo Avenue to Foothill Expressway) and Charleston Road (Middlefield Road to Alma Street). The last phase is Arastradero Road (Clemo Avenue to El Camino Real) and Charleston Road (El Camino Real to Alma Street and Middlefield Road to Fabian Way). 262 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Supplemental Information The Charleston/Arastradero Corridor project was adopted by City Council in January 2003, and included in the City Council Infrastructure Plan in 2014. City Council approved the permanent retention of the new lane configurations on Charleston in 2008 and on Arastradero in 2012. Grant proceeds and funding from the State will be used to partially offset the costs of this proj- ect, including: a $0.50 million Caltrans Safe Routes to School (SR2S) grant, awarded in 2012; a $1.0 million Valley Transportation Authority - Vehicle Emissions Reductions Based at Schools (VERBS) grant, awarded in 2013; a $0.10 CalRecycle grant for rubberized asphalt pavement, awarded in 2017; and $1.20 million for Road Maintenance and Rehabilitation (S.B.1 funding) from the State of California. Significant Changes 2021-2025 CIP: Due to a delay obtaining the Caltrans Encroachment permit, Phase 3 is antici- pated to start construction in Fall 2020. 2020-2024 CIP: Phase 1 and 2 are expected to be complete in Summer 2019. Phase 3 will start construction in August 2019 and is anticipated to be complete in Fiscal Year 2020. 2019-2023 CIP: Budget increased to reflect total project cost estimate of $19.6 million. This project will be completed in three phases, and the first phase is anticipated to be awarded at the end of Fiscal Year 2018. 2018-2022 CIP: This project is expected to be constructed in phases. The first phase of con- struction is anticipated to begin in November 2017. 2016-2020 CIP: The project completion date has been extended to reflect the full funding of the project's estimated cost. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from the State of California Transfer frm Charleston/ Arastradero Dev Impct Fund Transfer from Gas Tax Fund Transfer from Stanford University Medical Ctr Fund Transfer From Stormwater Management Fund Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 2,711,321 10,835,612 6,275,710 4,496,290 FY 2022 FY 2023 FY 2024 0 0 0 FY 2025 5Year CIP Total 0 4,496,290 Beyond 5 Year CIP Total O 13,483,321 315,929 1,510,000 206,290 1,303,710 0 0 0 0 1,303,710 0 1,825,929 847,000 1,170,237 1,550,000 660,000 0 0 0 0 18,000 0 0 0 0 0 0 0 865,000 0 0 0 0 0 0 0 0 1,170,237 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 1,550,000 O 660,000 7,254,487 12,345,612 6,500,000 5,800,000 0 0 0 0 5,800,000 0 19,554,487 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 263 CAPITAL IMPROVEMENT FUND Ex eenciture Schedule Project Phase Construction Design Total Prior Years FY 2020 Budget FY 2020 Est. 0 0 4,685,200 12,302,812 6,500,000 5,800,000 2,569,273 42,800 0 0 7,254,473 12,345,612 6,500,000 5,800,000 0 0 0 0 0 0 FY 2025 S Year CIP Beyond 5 Total Year CIP Total O 5,800,000 O 0 O 5,800,000 O 16,985,200 0 2,569,273 O 19,554,473 Antici eatec Operating Budget Needs General Fund -Operating 2022 FY 2023 FY 2024 72,000 74,000 75,000 77,000 FY 2025- 79,000 Operating Impact Landscaping and irrigation maintenance is estimated to increase by $52,000 in FY 2021 and by 3 percent annually thereafter. Tree trimming maintenance is estimated to be $20,000 per year. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.7 Relationship to Comprehensive Plan Secondary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.6 Program: T6.6.6 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: A Mitigated Negative Declaration was completed in 2004, with an addendum completed in September 2015 for CEQA. 264 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Bicyclists on Churchill Ave, December 2015 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: El Camino Real & Churchill Avenue Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Fall 2013 Initial Project Completion: Fall 2015 Revised Project Start: Summer 2019 Revised Project Completion: Fall 2021 Project Number: PL -14000 Churchill Avenue Enhanced Bikeway Description This project includes planning, design and construction of a shared -use path along the north side of Churchill Avenue between the existing shared -use path at Castilleja Avenue and the Stanford Perimeter Trail. It also includes intersection improvements at Churchill Avenue and El Camino Real, which will include a new dedicated westbound right -turn lane. Justification As a priority project within the Palo Alto Bicycle and Pedestrian Transportation Plan, this project advances objective three, which develops a core network of shared paths, bikeways, and traffic - calmed streets that connect residential districts, schools, and parks. This project also proposes safety improvements at the Churchill Avenue and El Camino Real intersection. Significant Changes 2020-2024 CIP: Project delays occurred mainly due to additional time needed for easement acquisitions. The project timeline has been adjusted to reflect those changes as well as allowing for more time for enhanced community engagement and Caltrans review. 2019-2023 CIP: Acquisition of necessary easements has been more time-consuming that was originally estimated. Project completion timeline has also been adjusted in light of project man- agement staff departures and a focus on enhanced community engagement. 2016-2020 CIP: Possible delays to this project could occur as the design goes through the Cal - trans permitting process. 266 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Traffic Impact Fee Fund Total Prior Years FY 2020 Budget FY 2020 Est. FY 2023 (760,321) 3,132,400 181,534 3,159,466 0 0 0 1,000,000 0 0 0 0 0 0 239,679 3,132,400 181,534 3,159,466 0 0 0 FY 2025 5 Year CIP Total O 3,159,466 O 0 O 3,159,466 Beyond 5 Year CIP Total 0 2,580,679 0 1,000,000 O 3,580,679 Ex aenciture Schedule Project Phase Construction Design Total Prior Years FY 2020 Budget 233,037 3,132,400 6.640 0 239,677 3,132,400 FY 2020 Est. FY 2021 181,534 3,159,466 0 0 181,534 3,159,466 FY 2022 0 0 5 Year CIP Total O 3,159,466 O 0 O 3,159,466 Beyond 5 Year CIP Total 0 3,574,037 O 6,640 O 3,580,677 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.1 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Element: Transportation Section: Sustainable Transportation Goal: T-1 Policy: T-1.19 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 267 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Churchill Avenue and Alma Street Managing Department: Office of Transportation IBRC Reference: N/A Initial Project Start: Fall 2019 Initial Project Completion: Summer 2021 Revised Project Start: Revised Project Completion: Project Number: PL -20000 Churchill Avenue/Alma Street Railroad Crossing Safety Improvements: photo taken September 2018 Churchill Avenue/Alma Street Railroad Crossing Safety Improvements Description This project provides funding for the design and construction of pedestrian and bicycle safety improvements west of Churchill Avenue and Alma Street intersection at the railroad at -grade crossing. Design includes, but is not limited to, traffic signal modifications, street lighting improvements, roadway resurfacing, sidewalk realignment and/or widening, drainage improve- ments, utility re -locations, signage and striping, and way -finding improvements. Justification The rail crossing at Alma Street and Churchill Avenue experiences a large amount of bicycle traffic for Palo Alto High School and Stanford during the morning and afternoon commute hours. It is difficult for the existing sidewalk and roadway intersection to accommodate the large number of bicyclists using this intersection. Capital improvements will help move the bicy- clists and pedestrians safely through the crossing. Supplemental Information In Fiscal Year 2019, this project was included in PL -17001, Railroad Grade Separation. Since the projects need to be tracked against different funding sources, the safety improvements at Chur- chill Avenue/Alma Street have been separated into this project. This crossing was identified through the Federal Section 130 funds, a federally funded program administered by the states, for increasing safety at at -grade highway -rail crossings. All construction and design costs are fully reimbursable by Section 130 funding from Caltrans. 268 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior Years FY 2020 Budget FY 2020 Est. O 13,000 (100,000) 636,200 O 500,000 500,000 4,000,000 O 513,000 400,000 4,636,200 FY 2025 5 Year CIP Beyond 5 Total Year CIP O 0 0 0 636,200 O 0 0 0 4,000,000 0 0 0 0 4,636,200 Total 0 536,200 0 4,500,000 O 5,036,200 Expenciture Schedule Project Phase Construction Design Total Prior Years FY 2020 Budget 0 13,000 O 500,000 O 513,000 FY 2020 Est. FY 2021 0 4,536,200 400,000 100,000 400,000 4,636,200 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 0 0 5 Year CIP FY 2025 Total O 4,536,200 O 100,000 O 4,636,200 Beyond 5 Year CIP Total 0 4,536,200 O 500,000 O 5,036,200 Operating Impact There are no additional operating impacts anticipated from this project. Any minimal mainte- nance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.1 Program: T6.1.4 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project requires Environmental Impact Review CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 269 CAPITAL IMPROVEMENT FUND Ask Parking Facility Management System Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Downtown Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Summer 2020 Revised Project Start: Revised Project Completion: Spring 2021 Project Number: PL -15002 Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collection Equip. Description This project provides funding to address infrastructure and capital improvements for parking facilities. This project includes design and installation of new downtown parking guidance sys- tems, access controls and revenue collection equipment. This project includes cameras in garages for added security for patrons. Justification This project is identified in the City's Comprehensive Plan as a means to reduce congestion, minimize air quality impacts from motorist, and provide live occupancy counts of open parking spaces. Supplemental Information This Infrastructure Plan project facilitates parking congestion mitigation in downtown. Significant Changes 2021-2025 CIP: Due to workload capacity constraints, this project was not started in Fiscal Year 2020 and will now be done solely in Fiscal Year 2021. 2020-2024 CIP: This project was delayed as part of the work to develop an more comprehen- sive downtown parking plan and is now scheduled to go out to bid in the summer of 2020. Implementation will span Fiscal Years 2020 and 2021. 270 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2020 Budget 130,027 1,319,400 130,027 1,319,400 FY 2020 Est. 0 0 0 448 2,726,860 448 2,726,860 Ex 0 0 oenciture Schedule 0 FY 2025 5 Year CIP Beyond 5 Total Year CIP O 2,726,860 O 2,726,860 Total 0 2,857,335 O 2,857,335 Project Phase Construction Design Total Prior Years FY 2020 FY 2020 Budget Est. 0 1,319,400 130,027 0 130,027 1,319,400 FY 2021 448 2,726,860 0 0 448 2,726,860 FY 2022 0 0 FY 2023 0 0 FY 2024 0 0 5Year CIP Beyond 5 FY 2025 Total Year CIP Total O 2,726,860 O 0 O 2,726,860 O 2,727,308 O 130,027 O 2,857,335 Operating Impact The ongoing operating costs for cameras and other equipment is not know at this time; how- ever, as these costs are quantified, adjustments will be brought forward in the next budget cycle. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Motor Vehicle and Bycle Parking Goal: T-5 Policy: T-5.2 Program: T5.2.1 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 271 CAPITAL IMPROVEMENT FUND El Camino Real and California Avenue Intersection Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: El Camino Real between Stanford and Sheridan Avenues Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Fall 2018 Initial Project Completion: Summer 2020 Revised Project Start: Revised Project Completion: Summer 2023 Project Number: PL -18000 El Camino Real Pedestrian Safety and Streetscape Project Description The El Camino Real Pedestrian Safety and Streetscape Project will install improvements focused on pedestrian safety at controlled and uncontrolled crosswalks, enhanced bus operations at two existing major transit stops, and new urban design amenities between Stanford Avenue and Sheridan Avenue. The project includes: curb extensions; median refuges; median shade trees; pedestrian scale lighting and potential bus enhancement. Justification This segment of El Camino Real has a history of reported collisions for all modes, particularly the most vulnerable roadway users. The City of Palo Alto Bicycle and Pedestrian Transportation Plan (BPTP, 2012), the Grand Boulevard Multimodal Transportation Corridor Plan (2010), and the El Camino Real Master Planning Study (2007) all document the collision history of this stretch of El Camino Real. The Palo Alto BPTP reported that some of the highest frequency of active mode collisions in the city occurred on the project segment, highlighting the California Avenue/ El Camino Real intersection as one of the top five locations for reported pedestrian collisions in Palo Alto. The design of El Camino Real will be enhanced to improve pedestrian safety. With its multi -lane cross-section, El Camino Real carries high volumes of traffic as a primary arterial con- nection between Peninsula cities in Santa Clara and San Mateo Counties, but it also has some of the highest levels of observed pedestrian activity along the Palo Alto segment of the corridor - particularly at the El Camino Real/Stanford Avenue and El Camino Real/California Avenue inter- sections, as documented in the El Camino Real Master Planning Study (2007). Despite the high 272 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND volumes of pedestrians, the high volumes of autos and general auto -orientation of the roadway design make the corridor uninviting and not conducive to pedestrian travel. The long crossing distances and infrequency of crossing opportunities in particular pose safety concerns on the corridor, which can be observed in the reported collision data. Supplemental Information The majority of construction of this project will be funded by an OBAG 2 grant through VTA. Significant Changes 2020-2024 CIP: The construction for this project has been delayed to avoid a negative impact to traffic and parking while the New California Avenue Parking Garage is under construction. Construction cost estimates have been revised and the total cost of the project increased by $500,000 based on the current costs of construction. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5Year CIP Beyond 5 Total Year CIP 113,422 823,448 43,167 954,181 202,700 210,300 0 0 1,367,181 0 0 0 2,000,000 2,000,000 1,138,750 0 0 5,138,750 113,422 823,448 43,167 2,954,181 2,202,700 1,349,050 0 0 6,505,931 Total O 1,523,770 0 5,138,750 O 6,662,520 Expenciture Schedule Project Phase Construction Design Total FY 2020 Est. FY 2021 FY 2022 0 0 0 2,193,900 2,202,700 1,349,050 113,422 823,448 43,167 760,281 0 0 113,422 823,448 43,167 2,954,181 2,202,700 1,349,050 FY 2024 0 0 0 FY 2025 5 Year CIP Total O 5,745,650 O 760,281 O 6,505,931 Beyond 5 Year CIP O 5,745,650 O 916,870 O 6,662,520 Operating Impact The maintenance costs are unknown at this time; however, as these costs are quantified, adjust- ments will be brought forward in future budget cycles. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.1 Program: T6.1.4 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Element: Transportation Section: Streets Goal: T-3 Policy: T-3-6 Environmental Impact Analysis: This project is expected to have possible exemption from CEQA Architectural Review Board Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 273 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Embarcadero Road & El Camino Real Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Spring 2019 Revised Project Start: Revised Project Completion: N/A Project Number: PL -15001 El Camino Real and Embarcadero Road Intersection Rendering, February 2018 Embarcadero Road at E Camino Improvements Description This project provides funding for the planning, design and construction of bicycle, pedestrian and traffic circulation improvements along Embarcadero Road between Bryant Street and El Camino Real. The concept approved by City Council includes Class IV raised separated bike- ways between the Caltrain Path, Bryant Street Bicycle Boulevard and Stanford Perimeter Trail, a protected intersection for bicyclists and pedestrians at El Camino Real, intersection realign- ments at High Street, Emerson Street and Kingsley Avenue, new landscaping, transit amenities, and pedestrian safety enhancements. Justification This project provides mobility and safety improvements in response to resident and City Coun- cil concerns regarding congestion along Embarcadero Road. Significant Changes 2021-2025 CIP: This project was defunded as part of the Fiscal Year 2021 Capital Improvement Program budget balancing strategy. 2020-2024 CIP: Construction of this project is being delayed to Fiscal Year 2022 as the City evaluates options for traffic mitigation related to railroad grade separation alternatives resulting from the Railroad Grade Separation Project (PL -17001). 2019-2023 CIP: Budget increased by $1.2 million due to estimated increases in construction costs. 274 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2017-2021 CIP: Project name changed from Embarcadero Road Corridor Improvements. Funding Sources Schedule Funding Source Capital Improvement Fund Other Total Prior Years 769,395 102,151 871,546 FY 2020 Budget 0 0 0 FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 O 0 0 0 0 0 O 0 0 0 0 0 O 0 0 0 0 0 5Year CIP Total 0 0 0 Beyond 5 Year CIP Total O 769,395 0 102,151 O 871,546 Expenditure Schedule Project Phase Construction Design Total Prior Years 598,401 273,144 871,545 FY 2020 Budget 0 0 0 FY 2020 Est. 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 0 0 0 FY 2025 0 0 0 5 Year CIP Total 0 0 0 Beyond 5 Year CIP Total 0 598,401 O 273,144 O 871,545 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.6 Relationship to Comprehensive Plan Secondary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.1 Program: T6.1.1 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 275 CAPITAL IMPROVEMENT FUND Fire Engine #6 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Initial Project Completion: Revised Project Start: Revised Project Completion: Project Number: PL -19000 Emergency Vehicle Traffic Signal Preemption System Pilot Description This project provides funding for the purchase and implementation of an emergency vehicle preemption system pilot project. The system will integrate with the City's current traffic signal management system and with the City's computer -aided emergency response dispatch system to provide safer and quicker response times for emergency vehicles. The new system will be able to adjust intersections along the route of an emergency vehicle, using priority signal oper- ation well in advance of the arrival of the emergency vehicle. By the time the emergency vehicle reaches each intersection, it would potentially be relieved of traffic, allowing for safe and rapid progress. Justification This pilot project will test the effectiveness of the system to improve and expand the coordina- tion between emergency response vehicles and traffic signal operations. Currently, a very lim- ited number of intersections have the hardware to pre-empt signal operations to provide priority to emergency response vehicles. This pilot will provide central management and dis- patch -based emergency vehicle pre-emption for 25 intersections throughout the City, to achieve faster response times and improve emergency services. Currently, the City uses a different traffic signal priority system at a very limited number of inter- sections. The cost per intersection is approximately the same, presuming the existing signal infrastructure (conduit, signal pole, and cabinet conditions) is in compatible condition, but to 276 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND install it at more locations could require significant modifications to signals to retrofit and install the system. Supplemental Information This pilot project will provide pre-emption services at 25 intersections throughout the City to test the effectiveness on maintaining or improving emergency vehicle response times. Based on the effectiveness of the pilot, this project could be expanded to more intersections throughout the City in future Capital Budgets. Significant Changes 2021-2025 CIP: Additional funding ($60,000) needed to integrate the traffic preemption sys- tem with the City's computer aided dispatch (CAD) system. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Stanford University Medical Ctr Fund Total Project Phase Construction Total Prior Years (11,200) 11,200 0 Prior Years FY 2020 Budget 597,501 0 597,501 FY 2020 Budget 0 597,501 FY 2020 Est. FY 2021 597,500 60,000 0 0 597,500 60,000 Ex eenc FY 2020 Est. 597,500 FY 2022 0 0 0 FY 2023 0 0 FY 2024 0 0 0 iture Schedule FY 2021 60,000 0 597,501 597,500 60,000 FY 2022 0 0 FY 2023 0 FY 2024 0 FY 2025 0 0 FY 2025 5YearCIP Total 60,000 0 60,000 Beyond 5 Year CIP Total 0 0 0 5Year CIP Beyond 5 Total Year CIP 60,000 0 01 0 60,000 0 0 646,300 11,200 657,500 Total 657,500 Operating Impact A three year maintenance contract is included as part of the project implementation. Any expansion to additional intersections or continuation of the pilot project beyond three years will be addressed as part of future budget cycles. 657,500 Relationship to Comprehensive Relationship to Comprehensive Plan Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.6 Program: T6.6.1 Environmental Impact Analysis: Not Applicable Secondary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.7 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 277 CAPITAL IMPROVEMENT FUND Bike path along E. Bayshore, Feb. 2015 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Highway 101 Corridor North of San Antonio Rd. Interchange by Adobe Creek Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2012 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2016 Revised Project Completion: Summer 2021 Project Number: PE -11011 Highway 101 Pedestrian/Bicycle Overpass Project Description This project provides funding for a new pedestrian/bicycle bridge across Highway 101 at Adobe Creek. Justification The Highway 101 Pedestrian/Bicycle Overpass project is a priority project in the City's Bicycle & Pedestrian Transportation Plan 2012, providing safe, year-round access across Highway 101 in South Palo Alto to the Baylands and regional employment centers. Supplemental Information The Highway 101 Pedestrian/Bicycle Overpass project is included in the Council Infrastructure Plan. The project will replace the existing seasonal Benjamin Lefkowitz Underpass. A Santa Clara County - Recreation Trails Program grant, awarded to the City in November 2012, will pro- vide $4.0 million for the project. An additional $4.35 million will be provided by a grant from One Bay Area Grant (OBAG) Program Cycle 2. A contribution of $1.0 million from Google is also planned. Project design completed in early 2019. Caltrans granted Right -of -Way certification, encroachment permit, and Authorization of Proceed with construction (E-76) in Summer 2019. Project was issued for bids in Summer 2019 and Council awarded the construction contract in November 2019. Construction began in January 2019 and is anticipated to be completed by summer 2021 and construction is anticipated from Fall 2019 through Spring 2021. 278 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2021-2025 CIP: Budget increased to $22.9 million when the project was awarded for construc- tion in November 2019. Additional funding of $1.5 million from Santa Clara County is anticipated to recognized in Fiscal Year 2021 to offset costs associated with this project. 2019-2023 CIP: Budget increased to reflect total project cost estimate of $18.5 million. 2018-2022 CIP: The project budget has been increased by $1.0 million to include a contribution from Google toward the cost of the bridge. Additional design funding is budgeted in FY 2018. 2017-2021 CIP: The estimate for the project included in the prior budget document was $10 mil- lion. The City Council increased the total project budget to $13 million to account for construc- tion cost escalation. The total project budget of $13 million includes a feasibility study, conceptual design, design competition, environmental assessment, and design costs. The $13 million figure does not include City staff time to support design and construction of the project Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior Years Funding Sources Schec FY 2020 Budget FY 2020 Est. FY 2021 5,096,950 8,451,786 8,442,509 (1,500,000) FY 2022 0 FY 2023 0 ule FY 2024 0 FY 2025 5 Year CIP Total O (1,500,000) 0 9,350,000 9,350,000 1,500,000 0 0 0 0 1,500,000 5,096,950 17,801,786 17,792,509 0 0 0 0 0 0 Beyond 5 Year CIP Total O 12,039,459 0 10,850,000 O 22,889,459 Expenciture Schedule Project Phase Construction Design Total Prior Years FY 2020 Budget FY 2020 Est. 264,258 17,143,404 17,792, 509 4,832,686 658,382 0 5,096,944 17,801,786 17,792,509 FY 2021 FY 2022 0 0 0 0 0 FY 2023 0 0 FY 2024 FY 2025 0 0 5YearCIP Total 0 O 0 O 0 Beyond 5 Year CIP Total O 18,056,767 O 4,832,686 O 22,889,453 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 279 CAPITAL IMPROVEMENT FUND Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Maintenance and repairs will be provided through maintenance agreement executed in December 2018 between the City and Caltrans. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Sustainable Transportation Goal: T-1 Policy: T-1.19 Program: T1.19.2 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project will require CEQA and NEPA environmental assessments. 280 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Parking Mitigation, March, 2019 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PL -15003 Parking District Implementation Description Due to City-wide economic impacts, this project is being suspended for the periods of Fiscal Year 2021 and Fiscal Year 2022. This project will fund the introduction of additional parking per- mit programs throughout the City. One aspect of this project is the City Council approved Resi- dential Preferential Parking (RPP) ordinance to establish uniform procedures to implement RPP districts through the process outlined in the Municipal Code 10.50. Justification Implementing parking districts, including RPP, is a parking management strategy that regulates parking where it was previously unregulated. Parking management strategies are critical to maximizing the use of existing parking supply and prioritizing the "right space for the right use" concept. RPP prioritizes parking on residential streets for residents and business who reside within the boundaries of the district. Significant Changes 2021-2025 CIP: Due to City-wide economic impacts, this project is being suspended for Fiscal Year 2021 and Fiscal Year 2022. 2020-2024 CIP: The name of this project was changed from Residential Preferential Parking to accommodate a broader parking district strategy. In addition this project was changed to a recurring project in anticipation of implementing future parking districts. 282 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2020 Budget FY 2020 Est. N/A 314,231 307,257 N/A 314,231 307,257 Ex 0 0 FY 2025 5 Year CIP Beyond 5 Total Year CIP O 218,800 236,700 256,800 712,300 0 O 218,800 236,700 256,800 712,300 oenciture Schedule Total N/A N/A Project Phase Construction Design Total Prior Years N/A N/A N/A FY 2020 FY 2020 Budget Est. 264,231 50,000 314,231 257,257 50,000 307,257 0 0 0 164,200 O 54,600 O 218,800 180,500 56,200 236,700 5Year CIP Beyond 5 FY 2025 Total Year CIP 198,900 57,900 256,800 543,600 168,700 712,300 Total 0 N/A 0 N/A 0 N/A Operating Impact RPPs and other City parking programs, are expected to have operating impacts to maintain the programs. The amounts of impact are not yet quantified and depend on the programs initiated. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Transportation Section: Motor Vehicle and Bycle Parking Goal: T-5 Policy: T-5.1 Program: T5.11.1 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 283 CAPITAL IMPROVEMENT FUND 1 P PARKING 1 Parking and Citation Management Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Downtown, California Avenue, and RPP Districts Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Winter 2017 Revised Project Start: Summer 2019 Revised Project Completion: Fall 2021 Project Number: PL -16002 Parking Management and System Implementation Description This project provides funding for the design and installation of the Comprehensive Parking Per- mit and Citation Management System. The all-inclusive system is a management tool staff will utilize in the management of parking permits for seven parking permit programs and associated on and off-street parking citations. Justification As part of the integrated strategy to address traffic and parking concerns, staff conducted a comprehensive study of parking management strategies, including paid parking and permit parking. The study included an evaluation on how to best use the City's existing parking supply and recommended comprehensive strategies in Palo Alto. Supplemental Information This project is funded proportionally by parking revenues from all parking funds. Significant Changes 2021-2025 CIP: Complete system implementation expected by Fall 2021. 2020-2024 CIP: The project name was changed from Downtown Parking Management and System Implementation to broaden the scope of the project. The bid for the Comprehensive Parking Permit and Citation System was released in Spring 2018 with complete system imple- mentation expected by September 2020. 284 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2019-2023 CIP: Recent accomplishments include the completion of the Downtown Parking Management Plan and development of a finance and implementation plan. The bid for the Com- prehensive Parking Permit and Citation System is expected to be released in Summer of 2018 with system implementation expected by September, 2018. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from California Ave Parking Permit Fund Transfer from Residential Parking Fund Transfer from University Ave Parking Permit Fund Total Prior Years 248 0 0 0 248 FY 2020 Budget 25,781 138,000 255,000 752,220 1,171,001 FY 2020 Est. FY 2021 (518,220) 563,600 138,000 255,000 752,220 0 0 0 627,000 563,600 FY 2022 0 0 0 0 0 FY 2023 0 0 0 0 FY 2024 0 0 0 0 O 0 Expenditure Schedule FY 2025 0 0 0 0 0 5 Year CIP Total 563,600 0 0 0 563,600 Beyond 5 Year CIP 0 0 0 0 0 Total 45,628 138,000 255,000 752,220 1,190,848 Project Phase Construction Design Total Prior Years FY 2020 Budget 0 1,171,000 248 FY 2020 Est. 627,000 0 FY 2021 563,600 0 FY 2022 0 0 248 1,171,001 627,000 563,600 0 FY 2023 0 0 FY 2024 0 0 FY 2025 5 Year CIP Total 0 563,600 0 0 O 0 0 563,600 Beyond 5 Year CIP Total O 1,190,600 O 248 O 1,190,848 Operating Impact The permit and citation system is designed to cover its own costs. No operating impacts are anticipated. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Transportation Section: Motor Vehicle and Bycle Parking Goal: T-5 Policy: T-5.2 Program: T5.2.3 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 285 CAPITAL IMPROVEMENT FUND Quarry Road Multi -Use Path, December 2017 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Quarry Road between El Camino Real and Welch Road Managing Department: Office of Transportation IBRC Reference: Catch-up Initial Project Start: Winter 2016 Initial Project Completion: Spring 2017 Revised Project Start: Revised Project Completion: Fall 2023 Project Number: PL -16000 Quarry Road Improvements and Transit Center Access Description This project provides funding for the planning, design and construction of bicycle and pedes- trian improvements along Quarry Road between El Camino Real and Welch Road, including, but not limited to, upgraded bicycle lanes and crosswalks, innovative intersection treatments for bicyclists, and improved access to transit stops. Planning, design, and construction of a new bicycle, pedestrian, and transitway between the Palo Alto Transit Center bus depot and the intersection of Quarry Road and El Camino Real has been completed. Justification The August 2011 Development Agreement between Stanford Hospitals and Clinics, the Lucille Salter Packard Children's Hospital at Stanford, the Board of Trustees of the Leland Stanford Junior University and the City of Palo Alto obligates the City to design and construct enhance- ments of various pedestrian and bicycle connections between the Palo Alto Intermodal Transit Center and the Stanford University Medical Center Campus (SUMC). Stanford provided funds for these projects. New to this project is a transit improvement element. The Comprehensive Plan Update 2030 identified the need for a transit, bicycle, and pedestrian linkage between the Palo Alto Transit Center bus depot and the Quarry Road and El Camino Real intersection to improve bus transit connectivity and service efficiency. As this project would directly benefit transit service between the Transit Center and the Medical Center campus, it would draw from the Stanford University Medical Center Development Agreement Intermodal Transit budget. 286 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Supplemental Information This project is funded by the Quarry Road Improvements and Intermodal Transit funds from the Stanford University Medical Center Development Agreement via transfer to the Capital Improvement Fund. Design and construction of the temporary bicycle and pedestrian Transit Center pathway was completed in Summer, 2017. The pathway is accented with seating, decora- tive lighting, and new landscaping. Design and construction was also completed for bicycle and pedestrian improvements along the Quarry Road corridor between El Camino Real and Welch Road. Significant Changes 2021-2025 CIP: Funding for this project spread to Fiscal Year 2023 due to funding constraints and capital project prioritization. 2020-2024 CIP: Project increased by $1.1 million to account for increased construction costs, and construction moved to Fiscal Year 2022 to better align the workload with staff availability. 2019-2023 CIP: Changes include planning, design, and construction for a new bicycle, pedes- trian, and transitway between El Camino Real and Quarry Road and the Palo Alto Transit Center. The location, project characteristics, and funding source are consistent with the portion of the project already completed. 2018-2022 CIP: The construction of the Quarry Road improvements (signing and striping along Quarry Road) has been delayed due to underground (trenching) electrical work needed to be done by Stanford. The project delay will most likely increase the cost to complete construction due to increasing construction costs. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Stanford University Medical Ctr Fund Total Prior Years (159,953) 1,442,004 1,282,051 FY 2020 Budget 313,000 200,000 513,000 FY 2020 Est. FY 2021 FY 2022 FY 2023 (194,000) 928,400 (139,613) 2,748,000 200,000 0 1,493,513 0 FY 2024 0 0 6,000 928,400 1,353,900 2,748,000 0 Expenditure Schedule FY 2025 0 0 0 5 Year CIP Total 3,536,787 1,493,513 Beyond 5 Year CIP Total O 3,182,834 0 3,135,517 5,030,300 0 6,318,351 Project Phase Construction Design Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 1,021,902 195,599 0 634,400 1,353,900 2,748,000 260,144 317,401 6,000 294,000 0 0 1,282,046 513,000 6,000 928,400 1,353,900 2,748,000 FY 2024 0 0 0 FY 2025 5 Year CIP Total O 4,736,300 O 294,000 O 5,030,300 Beyond 5 Year CIP Total O 5,758,202 O 560,144 O 6,318,346 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 287 CAPITAL IMPROVEMENT FUND Operating Impact Street and landscaping maintenance of the street connection would be supported by the Public Works Department's operations fund. Costs are still being determined and will be brought for- ward as part of the next budget cycle. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-3 Policy: T-3-10 Program: T3.10.4 Environmental Impact Analysis: May Require Environmental Review Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission 288 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Caltrain Crossing at Charleston Road, July 2018 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Summer 2018 Revised Project Start: Revised Project Completion: Summer 2025 Project Number: PL -17001 Railroad Grade Separation and Safety Improvements Description This project, Connecting Palo Alto, is a community -based process to advance the railroad grade crossing circulation study and context sensitive solutions study envisioned by the City Council. It will also fund the preparation of Project Study Report and environmental analysis that will be required for the City to realize its goals of advancing grade separations. Justification This project is essential to support the City Council work related to the Council rail grade sepa- ration priority. It provides engineering support, circulation studies, community engagement efforts, and other subsequent tasks needed to advance the City's goal of grade separating rail- road crossings in Palo Alto. Supplemental Information Recent accomplishments include: - Narrowing of grade separation alternatives currently being considered - Successful engagement through community meetings, town halls, and the establishment of the Expanded Community Advisory Panel (XCAP) - Further engaged with other agencies and narrowed the focus of the project 290 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2021-2025 CIP: Funding of $1.0 million from the Stanford University Medical Center Fund pro- grammed in this project, spread over Fiscal Years 2021 and 2022. $1.0 million of Measure B fund- ing shifted to P0-86070, Street Maintenance. 2020-2024 CIP: Funding for safety improvements at the railroad crossing at Alma Street and Churchill Avenue has been moved into a separate project, Churchill Avenue/Alma Street Rail- road Crossing Safety Improvement Project (PL -20001). 2019-2023 CIP: The City received a reimbursement grant from Caltrans for safety improve- ments at the railroad crossing at Alma Street and Churchill Avenue, an intersection near Palo Alto High School with a bicycle lane through the crossing for eastbound traffic. In addition, $1.0 million in annual funding from the VTA Measure B has been programmed for this project. Funding Source Capital Improvement Fund Revenue from Other Agencies Prior Years Funding Sources Schec FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 ule FY 2024 5YearCIP Beyond 5 FY 2025 Total Year CIP 2,101,073 2,879,846 (293,579) 3,260,625 233,600 271,900 311,400 190,700 4,268,225 0 2,000,000 2,000,000 500,000 500,000 1,000,000 1,000,000 1,000,000 4,000,000 Transfer from Stanford University 0 0 Medical Ctr Fund Total Project Phase Construction Design Total 0 500,000 500,000 0 0 0 1,000,000 2,101,073 4,879,846 1,706,421 4,260,625 1,233,600 1,271,900 1,311,400 1,190,700 9,268,225 Prior Years FY 2020 Budget Ex eenc FY 2020 Est. iture Schedule FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total 40,637 4,178,800 1,706,421 4,260,625 1,233,600 1,271,900 1,311,400 1,190,700 9,268,225 2,060,434 701,046 0 0 0 0 0 0 0 2,101,071 4,879,846 1,706,421 4,260,625 1,233,600 1,271,900 1,311,400 1,190,700 9,268,225 Total 0 6,075,719 O 6,000,000 O 1,000,000 O 13,075,719 Beyond 5 Year CIP Operating Impact Operating impacts, if any, will depend upon the grade separation alternative selected. Total 0 11,015,283 0 2,060,434 O 13,075,717 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Transportation Section: Streets Goal: T-3 Policy: T-3-15 Program: T3.15.1 Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project includes the completion of the necessary environmental analysis. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 291 CAPITAL IMPROVEMENT FUND Fletcher Students Using New Bike Box, April 2018 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Streets serving students, including "Walk and Roll Routes" for PAUSD Schools Managing Department: Office of Transportation IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PL -00026 Safe Routes To School Description This project provides funding for the City's Safe Routes to Schools program, including school commute planning, education and encouragement activities, and capital improvements along local and collector streets that may be impacted by school commute activities. Typical capital improvements include traffic calming devices, enhanced crosswalks, and improved signage along suggested routes to school. In Fiscal Year 2021, traffic calming projects from prior years will continue and traffic studies will be pursued for locations in need of traffic calming and other safety countermeasures. Justification In collaboration with the Palo Alto Unified School District and Parent Teacher Associations, the City is leading the design and construction of capital improvements for suggested routes to school, helping to reduce risks to students and encouraging more families to use alternatives to driving. The budget in Fiscal Years 2021 and 2022 reflects the award of a grant from the Santa Clara Valley Transportation Authority for enhanced signage, striping and buffers on South Palo Alto bikeways. Supplemental Information The City was awarded a Vehicle Emissions Reductions Based at Schools (VERBS) grant of $0.9 million for the South Palo Alto bikeway projects. The local match is $0.2 million. Both amounts are included in the 2021-2025 CIP, and construction is scheduled for Fiscal Year 2022. 292 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Transfer from Gas Tax Fund Total Prior Years FY 2020 Budget FY 2020 Est. FY 2025 5 Year CIP Beyond 5 Total Year CIP N/A 158,290 118,800 101,500 117,800 141,200 166,500 160,600 687,600 N/A 0 0 459,677 459,677 0 0 0 919,354 N/A 100,000 100,000 90,000 100,000 100,000 100,000 100,000 490,000 N/A 258,290 218,800 651,177 677,477 241,200 266,500 260,600 2,096,954 Exoenc iture Schedule 0 0 0 0 Total N/A N/A N/A N/A Project Phase Construction Design Total Prior Years N/A N/A N/A FY 2020 FY 2020 Budget Est. 223,290 35,000 258,290 218,800 0 218,800 FY 2021 581,177 70,000 651,177 FY 2022 642,477 35,000 677,477 FY 2023 206,200 35,000 241,200 FY 2024 231,500 35,000 266,500 FY 2025 235,600 25,000 260,600 5 Year CIP Total 1,896,954 200,000 2,096,954 Beyond 5 Year CIP Total 0 0 N/A N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.4 Program: T6.4.2 Relationship to Comprehensive Plan Secondary Connection Element: Transportation Section: Sustainable Transportation Goal: T-1 Policy: T-1.16 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 293 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Office of Transportation IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PL -05030 Installation of new traffic signal equipment at Embarcadero Road and Middlefield Road, April 2018 Traffic Signal and Intelligent Transportation Systems Description This project provides funding for the design and construction of traffic signals, traffic signal communications networks, signal performance/surveillance projects for transportation use, and maintenance of the City's traffic signal central management system. The project includes the replacement of traffic signal controllers/cabinets, video detection systems, and other field equipment. Justification Traffic signal upgrades are essential in maintaining traffic safety and improving roadway opera- tions including the reduction of roadway congestion with traffic signal re -timing projects. To accomplish this, there is a need to add new traffic signal equipment at locations throughout the city. This project replaces or adds traffic signal controller inventory in the field with new control- lers and expands the current central management system to allow for communications to all signalized intersections. The new controllers enable additional traffic signal timing strategies and improve the operations of the City's traffic signals. Supplemental Information Funding from this project contributes to implementation of detection upgrades, accessible pedestrian buttons, adaptive signal timing, flashing pedestrian beacons, and electronic speed feedback. 294 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2020-2024 CIP: Although anticipated last fiscal year, this project will not include a new signal at Hamilton and Waverly since construction of a new downtown garage at that site is not proceed- ing at this time. An additional $900,000 from the San Antonio/West Bayshore Transportation Impact Fund has been added in Fiscal Year 2020 for traffic signal improvements at San Antonio and Charleston. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Transfer from SA/W Bayshore Traffic Impact Fee Fnd Transfer from Traffic Impact Fee Fund Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total N/A 612,913 (287,700) 472,355 240,950 191,250 285,700 381,400 1,571,655 N/A 700,000 700,000 300,000 300,000 300,000 300,000 300,000 1,500,000 N/A 900,000 900,000 0 0 0 0 0 0 N/A 383,362 383,400 400,000 395,000 395,000 395,000 395,000 1,980,000 N/A 2,596,275 1,695,700 1,172,355 935,950 886,250 980,700 1,076,400 5,051,655 Expenditure Schedule Beyond 5 Year CIP 0 0 0 0 0 Total N/A N/A N/A N/A N/A Project Phase Construction Design Total Prior Years FY 2020 Budget N/A 2,466,275 N/A 130,000 N/A 2,596,275 FY 2020 Est. FY 2021 1,695,700 1,110,555 FY 2022 872,250 0 61,800 63,700 1,695,700 1,172,355 935,950 FY 2023 820,650 65,600 886,250 FY 2024 913,100 67,600 980,700 FY 2025 1,006,800 69,600 1,076,400 5 Year CIP Total 4,723,355 328,300 5,051,655 Beyond 5 Year CIP 0 0 0 Total N/A N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Plan Relationship to Comprehensive Potential Board/Commission Primary Connection Element: Transportation Section: Traffic Delay and Congestion Goal: T-2 Policy: T-2.1 Program: T2.1.1 Secondary Connection Element: Transportation Section: Streets Goal: T-3 Policy: T-3-6 Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 295 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Office of Transportation IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PL -12000 New Crosswalk at Colorado Ave and Sandra Place, June 2018 Transportation and Parking Improvements Description This project provides funding for the implementation of miscellaneous roadway neighborhood traffic calming improvements including local traffic studies and parking improvements. This project also funds the development of grant proposals used to procure funding for future proj- ects. Justification Traffic calming is identified as a high priority in the adopted Transportation element of the Com- prehensive Plan. Traffic studies and miscellaneous traffic calming improvements help to improve the quality of life for residents and visitors. Throughout the year, staff receives ongoing improvement requests that would be funded through this CIP. Supplemental Information A few of the recent accomplishments of this project include: - Addressed dozens of Palo Alto 311 service requests submitted by constituents -Signing and striping improvements along Middlefield Road between Forest Avenue and Lowell Avenue - Addressed hundreds of Palo Alto 311 service requests submitted by constituents - Planning and design of the Crescent Park traffic Calming project 296 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2020 Budget FY 2020 Est. FY 2025 5 Year CIP Beyond 5 Total Year CIP N/A 390,653 330,811 471,342 487,000 518,600 552,900 619,200 2,649,042 0 N/A 390,653 330,811 471,342 487,000 518,600 552,900 619,200 2,649,042 Ex aenc iture Schedule Total N/A N/A Project Phase Construction Design Total Prior Years N/A N/A N/A FY 2020 FY 2020 Budget Est. 310,928 79,725 390,653 304,928 25,883 330,811 FY 2021 342,500 128,842 471,342 FY 2022 412,000 75,000 487,000 FY 2023 443,600 75,000 518,600 FY 2024 177,900 375,000 552,900 5 Year CIP FY 2025 Total 244,200 1,620,200 375,000 1,028,842 619,200 2,649,042 Beyond 5 Year CIP Total 0 N/A 0 N/A 0 N/A Operating Impact There are no additional operating impacts anticipated from this project. Any minimal mainte- nance costs that arise as upgrades are permanently adopted will be absorbed within the avail- able maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Streets Goal: T-4 Policy: T-4.2 Program: T4.2.1 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Element: Transportation Section: Road Safety Goal: T-6 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 297 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Administration CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 299 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Unallocated Salaries and Benefits Project Location: N/A Managing Department: Administrative Services IBRC Reference: N/A Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: AS -10000 Capital Management Team Capital Improvement Fund Administration Description This project provides funding for estimated administrative costs, including salaries and benefits costs of City staff assigned to manage the oversight of the General Fund Capital Improvement program. Justification Administrative costs are associated with the completion of CIP projects. As such, these costs are capitalized and are added to the total costs of projects. Supplemental Information Salaries and benefits have been included in CIP projects where appropriate and possible, in all fiscal years. The amounts included in this project represent salaries and benefits expense not associated with any particular project (for example, administration and oversight of the CIP pro- cess). As part of the annual year-end process, the annually incurred amount will be allocated to all projects in the Capital Improvement Fund, on a proportional basis, and any unused balance will be returned to the Infrastructure Reserve. Significant Changes 2019-2023 CIP: Salary and benefit expenses have been allocated to capital projects in all years of the CIP. In prior years, costs were allocated only in the first year of the CIP. 300 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Prior Funding Source Years FY 2020 Budget FY 2020 Est. FY 2025 5 Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total N/A 469,123 469,123 765,117 2,584,128 2,509,291 3,368,800 3,563,226 12,790,562 N/A 469,123 469,123 765,117 2,584,128 2,509,291 3,368,800 3,563,226 12,790,562 Ex oenciture Schedule 0 N/A 0 N/A Project Phase Prior Years FY 2020 FY 2020 Budget Est. 5YearCIP FY 2025 Total Beyond 5 Year CIP Total Other Total N/A 469,123 469,123 765,117 2,584,128 2,509,291 3,368,800 3,563,226 12,790,562 N/A 469,123 469,123 765,117 2,584,128 2,509,291 3,368,800 3,563,226 12,790,562 Operating Impact There are no operating or maintenance expenses associated with this project. 0 0 Relationship to Comprehensive Plan Primary Connection Environmental Impact Analysis: N/A N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 301 CITY OF PALO ALTO CUBBERLEY PROPERTY INFRASTRUCTURE FUND CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 303 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Overview The Cubberley Property Infrastructure Fund accounts for expenditures related to the mainte- nance and renovation of the Cubberley Community Center property, which was formerly Cubberley High School from 1955 to 1979. Due to budget constraints resulting from the passage of Proposition 13 and declining enrollment, the Palo Alto Unified School District (PAUSD) was forced to close and sell school properties, including Terman Middle School, which the City of Palo Alto acquired, while PAUSD retained ownership of the Cubberley site. In 1989, the City and PAUSD entered into a lease agreement with the City providing annual revenue to PAUSD in exchange for 1) a lease of the 35 -acre Cubberley site; 2) a Covenant Not to Develop for five other neighborhood school sites; and 3) an agreement that PAUSD provide space for extended day care at each of the eleven remaining elementary school sites. In 2001, the City relinquished ownership of the Terman site in exchange for ownership of eight acres of the Cubberley site. After several lease extensions and amendments in the years follow- ing, a restructured lease agreement was finalized in 2014. As part of the lease agreement, the previous Covenant Not to Develop clause, which required the City to transfer $1.86 million to the school district, was eliminated and the funds were dedicated towards repairing, renovating and/ or improving the Cubberley site, which is jointly owned by the City and PAUSD. The budget for the Cubberley Property Infrastructure Fund is divided into two project catego- ries: Buildings and Facilities and Parks and Open Space. Addi- tional categories may be estab- lished in future years once needs are identified through the Master Plan process. Buildincs and Facilities The Buildings and Facilities cate- gory accounts for the projects funded to maintain the facilities on the Cubberley Community Center campus. $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 Cubberley Fund Capital Expenditures 1 / / / , k FY 2017 Actuals FY 2019 FY 2021 FY 2023 Actuals Adopted Projected FY 2025 Projected 304 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Infrastructure Inventory CLASSIFICATION QUANTITY City -owned acres PAUSD-owned acres Total square footage of buildings Parking spaces Artist studios Dance studios Schools Childcare facilities Nonprofit community organizations Recent Accomplishments 8 27 175,540 (94,402 City -owned) 750 (130 City -owned) 22 3 2 2 9 ▪ Continued the joint City of Palo Alto and Palo Alto Unified School District development of the Master Plan with consultant assistance, to be completed in FY 2020. ▪ Completed roof replacements for the Pavillion and Wing L. • Implemented minor improvements to rental classrooms. • Addressed safety issues identified concerning asphalt, sidewalk, and trees. 2021-2025 Capital Improvement Program For the 2021-2025 Capital Improvement Program (CIP), $3.4 million is budgeted, with $1.3 mil- lion allocated in Fiscal Year 2021 for three projects in the Buildings and Facilities category. Recurring Projects • Cubberley Roof Replacements (Fiscal Year 2021: $0.4 million; 5 -Year CIP: $2.1 million) . Cubberley Repairs (Fiscal Year 2021: $0.8 million; 5 -Year CIP: $1.3 million) Non -Recurring Projects . Cubberley Building Management Systems (Fiscal Year 2021: $0.03 million; 5 -Year CIP: $0.03 million) Parks and Open Space The Parks and Open Space category accounts for projects that maintain Cubberley outdoor space and facilities improvements. 2021-2025 Capital Improvement Program For the 2021-2025 CIP, $0.08 million is budgeted and allocated in Fiscal Year 2021 for one proj- ect in the Parks and Open Space category. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 305 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Non -Recurring Projects Cubberley Field Restrooms (Fiscal Year 2021: $0.08 million; 5 -Year CIP: $0.08 million) Summary of Ca aital Activity CUBBERLEY PROPERTY INFRASTRUCTURE FUND Project Number Project Title FY 2019 Actuals FY 2020 Estimate FY 2021 Adopted FY 2022 FY 2023 FY 2024 FY 2025 5 -Year Total Source of Funds Revenue from Other Agencies CB -16001 Cubberley Community Center Master Plan 282,986 0 0 0 0 0 0 Total Revenue from Other Agencies Transfers from the General Fund 282,986 0 0 0 0 0 0 0 General Fund Annual Capital Transfer 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 9,321,240 Total Transfers from the General Fund 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 9,321,240 Total Sources 2,147,234 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 9,321,240 Use of Funds Buildings and Facilities CB -19001 Cubberley Building Management Systems 0 320,000 30,000 0 0 0 0 30,000 CB -16001 Cubberley Community Center Master Plan 505,301 264,000 0 0 0 0 0 0 CB -17001 Cubberley Repairs 84,889 28,684 831,778 106,600 106,800 111,200 110,500 1,266,878 CB -16002 Cubberley Roof Replacements 282,779 1,110,806 432,692 561,211 383,249 358,318 412,000 2,147,470 Buildings and Facilities Total 872,970 1,723,490 1,294,470 667,811 490,049 469,518 522,500 3,444,348 Parks and Open Space CB -17002 Cubberley Field Restrooms 31,265 259,167 79,684 0 0 0 0 79,684 CB -19000 Cubberley Track and Field Replacement 23,862 1,865,811 0 0 0 0 0 0 Parks and Open Space Total Total Uses 55,127 2,124,978 79,684 0 0 0 0 79,684 928,097 3,848,468 1,374,154 667,811 490,049 469,518 522,500 3,524,032 306 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Buildings and Facilities CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 307 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Building Management System Controls, March 2018 Fund: Cubberley Property Infrastructure Fund Category: Buildings and Facilities Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Summer 2018 Initial Project Completion: Spring 2019 Revised Project Start: Revised Project Completion: Fall 2020 Project Number: CB -19001 Cubberley Building Management Systems Description This project provides funding for replacement of the Building Management System (BMS) con- trols for the Pavilion, Theater, Wing I, and Gyms A and B at the Cubberley Community Center. The BMS is a software program that controls building systems such as air conditioning and heating. Justification The old BMS is no longer supported by the City's IT Department nor the BMS vendor. The new BMS controls will align the buildings mentioned above with the City's current standard BMS. Significant Changes 2021-2025 CIP: Installation work for the new BMS was not able to be fully completed in FY 2020. Funding to finalize the work will be reappropriated to FY 2021 to complete the project. 2020-2024 CIP: This project will be completed in the Fall of 2019 instead of the Spring due to specifications and bidding timeline. Func ing Sources Schedule Prior FY 2020 Funding Source Years Budget FY 2020 Est. FY 2022 • FY 2023 FY 2024 FY 2025 5YearCIP Total Beyond 5 Year CIP Total Cubberley Property Infrastructure Fund Total 0 354,000 320,000 30,000 O 354,000 320,000 30,000 0 0 O 0 30,000 O 0 01 30,000 O 350,000 O 350,000 308 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Ex aenciture Schedule Prior Project Phase Years Construction Total FY 2020 Budget 354,000 0 354,000 FY 2020 Est. 0 320,000 30,000 0 320,000 30,000 0 0 0 FY 2025 S Year CIP Beyond 5 Total Year CIP Total 0 30,000 0 0 350,000 30,000 0 350,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 309 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Cubberley Pavement, 2016 Cub Kerley Repairs Fund: Cubberley Property Infrastructure Fund Category: Buildings and Facilities Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: CB -17001 Description This project provides funding to make repairs and minor improvements at the Cubberley Com- munity Center. Work completed under this project may include items such as painting, sidewalk repairs, breezeway pavement resurfacing, landscaping improvements, minor equipment replacement, and improvements to interior finishes. Justification This project allows minor improvements to occur that will address safety concerns, functionality of building systems, and aesthetics. Supplemental Information Repairs in various parts of the facility are scheduled on a per year basis. Funding is pro- grammed for exterior maintenance, repairs to concrete and asphalt, tree removals, and interior maintenance and repairs including heating and ventilation, radiant floor heating, lighting, and painting. Significant Changes 2021-2025 CIP: All projects pushed out one year due to staffing constraints. 2020-2024 CIP: Major projects for FY 2020 will include Pavilion ceiling tile replacement, The- ater lobby carpet replacement, and Wing M hallway flooring and carpet replacement. 2019-2023 CIP: This project has shifted from non -recurring to recurring to address repairs needed annually throughout the property. Funding will continue to be allocated on an annual basis until completion of the Cubberley Master Plan. 310 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Cubberley Property Infrastructure Fund Total Emma Construction Total Prior Years FY 2020 Budget N/A 761,862 N/A 761,862 Prior Years N/A N/A 761,862 FY 2020 Budget 761,862 FY 2020 Est. FY 2021 FY 2022 FY 2023 28,684 831,778 106,600 106,800 FY 2024 FY 2025 5Year CIP Total 111,200 110,500 1,266,878 28,684 831,778 106,600 106,800 111,200 110,500 1,266,878 Expenditure Schedule FY 2020 Est. 28,684 FY 2021 831,778 FY 2022 106,600 FY 2023 106,800 FY 2024 111,200 FY 2025 5 Year CIP Total 110,500 1,266,878 28,684 831,778 106,600 106,800 111,200 110,500 1,266,878 Beyond 5 Year CIP 0 0 Beyond 5 Year CIP 0 0 Total N/A N/A Total Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 311 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Cubberley Wing P, January 2015 Fund: Cubberley Property Infrastructure Fund Category: Buildings and Facilities Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: CB -16002 Cubberley Roof Replacements Description This project provides funding for the replacement or restoration of failing roofs at the Cubberley Community Center. Justification Most of the existing mineral cap roofs at Cubberley have exceeded their useful lives and are in poor condition. Rehabilitation is needed to prevent significant problems that may cause struc- tural damage to buildings. In some cases, a more cost-effective roof restoration process is planned while in other cases a full replacement is necessary. A fluid, reinforced waterproofing system can be applied over the existing roof that also meets current cool roofing codes to opti- mize energy efficiency. Supplemental Information Facilities scheduled for re -roofing with a fluid applied system or for major repairs are: Fiscal Year 2021: Cubberley Wing H and D Fiscal Year 2022: Cubberley Pavilion Flat Section Fiscal Year 2023: Cubberley Wing T1 and T2 Fiscal Year 2024: Cubberley Wing U Fiscal Year 2025: Cubberley Wing A 312 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Significant Changes 2021-2025 CIP: Cubberley Wings H and D were moved to FY 2021 while Wings T1 and T2 were move to FY 2023. Wing A was added for FY 2025. 2020-2024 CIP: Cubberley Wings F and FH were postponed to FY 2020 from FY 2019 to prior- itize Wings J and K from FY 2021 to FY 2019. 2016-2020 CIP: Project established in the Cubberley Property Infrastructure Fund. Funding was allocated in prior years for roofing replacements at Cubberley Community Center in the Capital Improvement Fund. Funding is now recommended in the Cubberley Property Infrastructure Fund for this purpose, consistent with the revised lease agreement with the Palo Alto Unified School District, approved by the City Council in 2014. Funding Sources Schedule Funding Source Cubberley Property Infrastructure Fund Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total N/A 1,253,848 1,110,806 432,692 561,211 383,249 358,318 412,000 2,147,470 N/A 1,253,848 1,110,806 432,692 561,211 383,249 358,318 412,000 2,147,470 Expenditure Schedule Beyond 5 Year CIP 0 Total N/A 0 N/A latni Construction N/A 577,200 1,110,806 Design N/A 676,648 0 Total N/A 1,253,848 1,110,806 Prior Years 2020 Budget FY 2020 Est. FY 2021 432,692 FY 2022 561,211 0 0 432,692 561,211 FY 2023 383,249 0 383,249 FY 2024 358,318 0 358,318 FY 2025 5 Year CIP Total 412,000 2,147,470 0 0 412,000 2,147,470 Beyond 5 Year CIP 0 0 0 Total N/A N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Historic Resources Board Facilities Planning and Transportation Section: Maintenance of Parks and Commission Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 313 CITY OF PALO ALTO CUBBERLEY PROPERTY INFRASTRUCTURE FUND Parks and Open Space CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 315 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Cubberley Fields, February 2016 Fund: Cubberley Property Infrastructure Fund Category: Parks and Open Space Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Summer 2016 Initial Project Completion: Summer 2018 Revised Project Start: Fall 2019 Revised Project Completion: Summer 2021 Project Number: CB -17002 Cubberley Field Restroom Description This project provides the installation of prefabricated restrooms at the Cubberley Community Center Fields. Justification This project will provide a restroom facility for the Cubberley Community Center Fields to accommodate intensive sports league and recreational usage. The facility consists of soccer and softball fields as well as tennis courts and a running track. It is the City's largest field com- plex without a restroom. Significant Changes 2021-2025 CIP: This project was delayed from being completed in FY 2020 to FY 2021 due to staffing constraints. 2020-2024 CIP: This project was delayed from being completed in FY 2019 to FY 2020 due to staffing constraints and issues purchasing the prefabricated restroom. 2019-2023 CIP: Funding has been increased by $150,000 due to the placement, associated util- ity connections, and updated cost estimates. 2017-2021 CIP: Project established. 316 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Funding Sources Schedule Prior Funding Source Years FY 2020 Budget FY 2020 Est. 0 0 0 FY 2025 5 Year CIP Beyond 5 Total Year CIP Total Cubberley Property Infrastructure Fund Total 104,276 338,851 259,167 79,684 104,276 338,851 259,167 79,684 Ex 0 0 aenciture Schedule 0 O 79,684 O 79,684 0 443,127 O 443,127 Project Phase Prior Years FY 2020 FY 2020 Budget Est. 0 0 0 5Year CIP Beyond 5 FY 2025 Total Year CIP Total Construction Design Total Cubberley Property Infrastructure Fund 13,589 90,682 104,271 335,901 2,950 338,851 256,217 2,950 259,167 79,684 0 79,684 Anticipated 0 0 0 0 0 0 0 O 79,684 O 0 O 79,684 0 aerating Budget Needs FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 15, 965 16,444 16,937 17,445 17,968 0 0 Operating Impact This project is anticipated to impact operating expenses in the future. Custodial and mainte- nance costs are estimated to be $15,965 in FY 2021 and increase by 3% annually thereafter. These costs will be included as part of the City's custodial contract 349,490 93,632 443,122 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible categorical exemption from CEQA under section 15301. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 317 CITY OF PALO ALTO Enterprise Funds CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 319 CITY OF PALO ALTO AIRPORT FUND CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 321 AIRPORT FUND Overview The Airport Fund Capital Improvement Program (CIP) accounts for activities related to the con- struction and replacement of infrastructure necessary to operate and maintain the airport. The Palo Alto Airport (PAO) is a federally obligated airport, which receives federal funds for airport capital improvement projects based on Federal Aviation Administration (FAA) established grant assurances that airport operators must adhere to in order to receive funds. For detailed infor- mation on the maintenance and operations of the airport, please refer to the Airport Fund sec- tion in the Operating Budget. The 2021-2025 CIP includes projects totaling $26.0 million with Fiscal Year 2021 projects total- ing $19.4 million. The FAA provides grants to public agencies for the planning and development of public -use airports and reimburses up to 90 percent of the non -salary cost of eligible proj- ects. Staff intends to continue applying for FAA grants for eligible capital improvement projects to ensure a safe and well -maintained airport. Staff will also apply for state grant -matching opportunities when available. The budget for the Airport Fund CIP is divided into two catego- ries: Airport Apron, Runways, and Taxiways and Airport Facilities. Airport Aaron, Runways, and Taxiways Airport Fund Capital Expenditures $20,000,000 $16,000,000 - $12.000.000 / The Airport Apron, Runways, / and Taxiways category accounts $8,000,000 // for the design and construction /° 1 / 1 of improvements and enhance- 11 • ments, which include pavement, $4,000,000 I '/• lighting, drainage, and perimeter 1 •__ • fencing. The Palo Alto Airport $0 -f FY 2017 FY 2019 FY 2021 FY 2023 FY 2025 includes one runway of approxi- Actuals Actuals Adopted Projected Projected mately 2,400 feet in length, one parallel taxiway of the same length, and four connector taxiways for entering and exiting the runway. In Fiscal Year 2015, staff conducted a survey to determine the pavement condition index (PCI) values for all airfield pavement. PCI values are rated as follows: 80+ = very good or excellent, 70-79 = good, 60-69 = fair, 50-59 = at risk, 25-49 = poor, 0-24 = failed. Based on visual inspection, the average apron PCI value was 36, indicating the need for full pavement recon- struction. The apron score of 36 is anticipated to improve when the next PCI evaluation is con- ducted with the completed Apron and Taxi Lane Reconstruction (AP -15003) and current Airport Apron Reconstruction (AP -16000) projects. The average PCI target range anticipated is a score between 75-80. 322 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET AIRPORT FUND Infrastructure Inventory - Summary of Airport Taxiways CLASSIFICATION QUAN DESCRIPTION Apron or Ramp Runway Taxiway 468 Tie -down spots 1 2443 x 70 feet 5 4 connector taxiways 1 parallel taxiway Recent Accomplishments • Completed construction of Phase II of the Apron Reconstruction project (AP - 16000) utilizing an FAA grant reimbursement awarded for 90 percent of project costs. 2021-2025 Capital Improvement Program Recurring Projects There are no recurring projects scheduled at this time. Non -Recurring Projects There are two non -recurring, multi -phase projects scheduled in the 2021-2025 CIP: • Airport Apron Reconstruction project (Fiscal Year 2021 and 5 -year CIP: $19.4 million) • Airfield Electrical Improvements (5 -year CIP:$5.3 million) The FAA prioritized the Apron Reconstruction project to be completed before all other airport projects, deferring the Airfield Electrical Improvements project to Fiscal Year 2024. In 2015, the FAA requested a Pavement Maintenance Management Plan (PMMP) to document conditions and prioritize future airport pavement projects. The completed PMMP showed all areas in disre- pair, with the apron being most critical. In total, the Apron Reconstruction project will recon- struct 38 acres of pavement, and the final phase of construction costs and associated grant reimbursements for this multi -phased project are budgeted in Fiscal Year 2021. Air Dort Facilities The Airport Facilities category accounts for buildings, security systems, parking lot and all other infrastructure improvements. Prior to April 2017, Fixed Base Operators (FBO) leased spaces at the Airport and were responsible for the maintenance of their structures with the exception of the terminal. In April 2017, the FBO leases expired and the City became responsible for the maintenance of these structures. Interim lease agreements (1-3 years) between the City and existing businesses were executed with the understanding that agreements will need to be renegotiated based on the completion of the Airport Business Plan. AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 323 AIRPORT FUND Infrastructure Inventory - Summary of Airport Facilities CLASSIFICATION QUANTITY DESCRIPTION Buildings Hangars Hangars Hangars Hangars Trailers 2 12 2 45 3 2 Offices Medium Conventional Box Hangar Large Conventional Box Hangar Small Nested T -Hangar Large Conventional Multi -Air- craft Hangar Airport Terminal Building and Offices Recent Accomplishments ▪ Adopted Airport Hangars into the Palo Alto Airport Schedule of Fees and Charges for Fiscal Year 2020. ▪ Completed a comprehensive facilities assessment for all City -owned Buildings at the Airport. 2021-2025 Capital Improvement Program Recurring Projects There are no recurring projects scheduled at this time. Non -Recurring Projects There are two non -recurring projects during the 2021-2025 CIP: ▪ Airport Layout Plan (5 -Year CIP: $0.7 million) . Automated Weather Observation System (AWOS) (5 -Year CIP: $0.6 million) The Airport Layout Plan is required by the FAA to ensure grant eligibility and will include exist- ing facilities and planned development, air traffic activity, noise contours, environmental docu- mentation and 20 -year demand forecasts. 324 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET AIRPORT FUND Summary of Capital Activity AIRPORT FUND Project Number Project Title FY 2019 Actuals FY 2020 Estimate FY 2021 Adopted FY 2022 FY 2023 5 -Year FY 2024 FY 2025 Total Source of Funds Revenue from Federal Government AP -19001 Airfield Electrical Improvements 0 0 0 0 0 433,350 3,997,800 4,431,150 AP -16000 Airport Apron Reconstruction 1,643,483 10,363,100 17,288,640 0 0 0 0 17,288,640 AP -21000 Airport Layout Plan 0 0 0 544,500 0 0 0 544,500 AP -19000 Automated Weather Observation System 0 0 0 79,200 311,850 0 0 391,050 (AWOS) Revenue from the Federal Government Total Revenue from State of California AP -16000 Airport Apron Reconstruction Revenue from the State of California Total Total Sources Use of Funds Airport Apron, Runways, and Taxiways AP -19001 Airfield Electrical Improvements AP -16000 Airport Apron Reconstruction 1,643,483 10,363,100 17,288,640 623,700 311,850 433,350 3,997,800 22,655,340 0 0 2,000,000 0 0 0 0 2,000,000 0 0 2,000,000 0 0 0 0 2,000,000 1,643,483 10,363,100 19,288,640 623,700 311,850 433,350 3,997,800 24,655,340 0 0 0 0 0 640,500 4,626,000 5,266,500 4,954,464 11,654,568 19,367,600 51,000 0 0 0 19,418,600 Airport Apron, Runways, and Taxiways Total 4,954,464 11,654,568 19,367,600 51,000 0 640,500 4,626,000 24,685,100 Airport Facilities AP -20000 Airport Facilities Electrical Improvements 0 206,000 0 0 0 0 0 0 AP -21000 Airport Layout Plan 0 0 0 710,000 30,000 0 0 740,000 AP -16003 Airport Perimeter Fence 13,129 0 0 0 0 0 0 0 AP -19000 Automated Weather Observation System 0 0 0 98,000 489,500 20,000 0 607,500 (AWOS) AP -16002 Wildlife Hazard Plan 5,121 0 0 0 0 0 0 0 Airport Facilities Total 18,250 206,000 0 808,000 519,500 20,000 0 1,347,500 Total Uses 4,972,714 11,860,568 19,367,600 859,000 519,500 660,500 4,626,000 26,032,600 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 325 CITY OF PALO ALTO AIRPORT FUND Airport Apron, Runways, and Taxiways AIRPORT FUND • =;ITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 327 AIRPORT FUND Airfield Electrical, July 2017 Fund: Airport Enterprise Fund Category: Airport Apron, Runways, and Taxiways Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Fall 2019 Initial Project Completion: Summer 2020 Revised Project Start: Fall 2023 Revised Project Completion: Spring 2025 Project Number: AP -19001 Airfield Electrical Improvements Description This project provides funding for electrical and lighting improvements to the airfield. Justification The last known airfield electrical improvements were performed in 1993. Results of the electrical assessment conducted as part of the Airport Apron Reconstruction project will inform the nec- essary above ground electrical infrastructure needs including lighting, signage, and possible vault modifications. Supplemental Information The design and construction of underground infrastructure being utilized will be completed in the Airport Apron Reconstruction project. LED lighting may be installed for greater efficiency and to comply with City sustainability goals. Significant Changes 2021-2025 CIP: The FAA deferred grant funding for this project from Fiscal Year 2023 to Fiscal Year 2024. Funding was increased due to project design cost estimates. 2020-2024 CIP: This project was changed from four phases to three phases and moved up from Fiscal Year 2024 to Fiscal Year 2023, in conjunction with the Airport Apron Reconstruction project (AP -16000). The project was increased to anticipate extra costs that are likely to result from the Airport Layout Plan in order to meet FAA design standards such as costs for the emer- gency generator, vault building, runway end identifier lights (REIL), precision approach path indicator (PAPI) units, and windcone installation. 328 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET AIRPORT FUND Construction Design Total 2019-2023 CIP: The FAA deferred grant funding for this project from Fiscal Year 2019 to Fiscal Year 2024 to complete the Airport Apron Reconstruction project (AP -16000). Funding Sources Schedule Funding Source Airport Fund Revenue from the Federal Government Total Prior Years 0 0 0 FY 2020 Budget 0 0 0 FY 2020 Est. 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 FY 2024 O 207,150 FY 2025 628,200 5 Year CIP Total 835,350 O 433,350 3,997,800 4,431,150 Beyond 5 Year CIP Total O 835,350 O 4,431,150 O 640,500 4,626,000 5,266,500 0 5,266,500 Expenciture Schedule Prior Years 0 0 0 FY 2020 Budget 0 0 0 FY 2020 Est. 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 FY 2024 O 0 O 640,500 O 640,500 FY 2025 4,626,000 0 4,626,000 5Year CIP Total 4,626,000 640,500 5,266,500 Beyond 5 Year CIP Total 0 4,626,000 O 640,500 O 5,266,500 Operating Impact This project is anticipated to have operating expenses related to pavement maintenance. As these costs are quantified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Architectural Review Board Element: Land Use and Community Planning and Transportation Design Commission Section: Airport Goal: L-10 Policy: L-10.1 Environmental Impact Analysis: This project may be exempt from CEQA under Section 15301. AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 329 AIRPORT FUND Airport Apron, March 2019 Fund: Airport Enterprise Fund Category: Airport Apron, Runways, and Taxiways Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Summer 2015 Initial Project Completion: Spring 2020 Revised Project Start: Revised Project Completion: Summer 2022 Project Number: AP -16000 Airport Apron Reconstruction Description This project provides funding for the design and reconstruction of the Palo Alto Airport apron in multiple phases within the existing footprint. Justification The pavement surfaces at the airport are failing and uneven and the need to reconstruct the air- craft parking apron is critical to airport safety. The City conducted a Pavement Management Study in Fiscal Year 2015 to determine the pavement condition index (PCI) and to assist in prior- itization of pavement improvement projects. The average apron PCI value from the study was 36, which indicated a need for full pavement reconstruction. Supplemental Information This project is being implemented in multiple phases. Design commenced in FY 2016 and was completed in FY 2017. Construction began in FY 2018 and is expected to be complete in FY 2022. Construction of Phase I was completed in June 2018 and Phase II was completed in June 2020. FAA grants funded 90 percent of design and construction costs for Phases I and I I . Con- struction of Phase III is anticipated to begin in Fall 2020 and will receive 100 percent funding from the FAA for eligible project costs. Additionally, the FAA will use the average apron PCI information to prioritize the Palo Alto Air- port against other airport applicants. Due to the condition of the airport infrastructure, staff anticipates the Palo Alto Airport will rank high in eligibility for grant funding of this project. 330 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET AIRPORT FUND Significant Changes 2021-2025 CIP: Additional funding was added for construction to offset inflation of material prices and scope changes to meet new FAA subgrade treatment standards. 2020-2024 CIP: Funding for the Airport Apron Reconstruction project was scheduled in FY 2019 for Phase I I I in FY 2020 and Phase IV in FY 2021. Now, both phases of the project have been combined into Phase I II, with the final year of construction in FY 2021. 2019-2023 CIP: The apron reconstruction costs substantially increased from the previous esti- mate of $18.0 million to $39.3 million. Budget estimates for the project increased to include all remaining phases of the project as well as reconstruction design changes, solar infrastructure, and construction escalation costs identified while constructing Phase I. 2018-2022 CIP: Due to the findings of a geotechnical study, the subgrade requires more stabili- zation. The FAA recognizing the safety implications, has agreed to accelerate funding to expe- dite pavement corrections. Funding of $17.3 million added to the project to account for the multiple phases of this project over the 5 -year CIP. 2017-2021 CIP: Additional funding of $715,845 in Fiscal Year 2017 to complete Phase I. 2016-2020 CIP: Project established. Funding Sources Schedule Funding Source Airport Fund Revenue from the Federal Government Revenue from the State of California Total Prior Years 2,174, 784 FY 2020 Budget FY 2020 Est. 940,168 1,291,468 FY 2021 78,960 11, 325,164 10,714,400 10,363,100 17, 288,640 FY 2022 51,000 0 FY 2023 0 0 FY 2024 0 0 FY 2025 5 Year CIP Total O 129,960 O 17,288,640 0 0 0 2,000,000 0 0 0 0 2,000,000 13,499,948 11,654,568 11,654,568 19,367,600 51,000 0 0 0 19,418,600 Expenciture Schec ule Beyond 5 Year CIP Total O 3,596,212 O 38,976,904 O 2,000,000 O 44,573,116 Project Phase Construction Design Total Prior FY 2020 FY 2020 Years Budget Est. FY 2021 11,705,094 11,652,541 11,654,568 19,367,600 1,794,848 2,027 0 0 13,499,942 11,654,568 11,654,568 19,367,600 51,000 0 51,000 FY 2023 0 0 0 0 0 0 FY 2025 5 Year CIP Total O 19,418,600 O 0 O 19,418,600 Beyond 5 Year CIP O 42,778,262 O 1,794,848 O 44,573,110 Operating Impact This project will have operating expenses related to pavement maintenance for asphalt slurry seal estimated every five years. As these costs are quantified, adjustments will be brought for- ward in future budgets, as necessary. AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 331 AIRPORT FUND Potential Board/Commission Review: Relationship to Comprehensive Plan Primary Connection Architectural Review Board Element: Land Use and Community Planning and Transportation Design Commission Section: Airport Goal: L-10 Policy: L-10.1 Environmental Impact Analysis: This project may be exempt from CEQA under Section 15301. 332 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO AIRPORT FUND Runway and Taxiway, July 2017 Fund: Airport Enterprise Fund Category: Airport Apron, Runways, and Taxiways Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Summer 2014 Initial Project Completion: Summer 2015 Revised Project Start: Summer 2025 Revised Project Completion: Summer 2026 Project Number: AP -22000 Runway and Taxiway Reconstruction and Drainage Improvements Description This project will provide funding for the design and implementation of runway and taxiway reconstruction and drainage improvements for the Palo Alto Airport. Justification In 2015, the Airport Pavement Management Plan identified integrity deficiencies beyond the immediate safety concerns addressed in the Airport Apron Reconstruction project (AP -16000). This project will address the lower priority repairs and drainage improvements after the Airport Apron Reconstruction project is completed in Summer 2022. Significant Changes 2021-2025 CIP: The FAA is deferring grant funding for this project from Fiscal Year 2024 to Fis- cal Year 2026. 2020-2024 CIP: This CIP is pending FAA grant funding in Fiscal Year 2024. 2019-2023 CIP: The FAA is deferring grant funding for this project from Fiscal Year 2022 to Fis- cal Year 2024 to complete the Airport Apron Reconstruction project (AP -16000). 334 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET AIRPORT FUND Funding Sources Schedule Funding Source Airport Fund Revenue from the Federal Government Total Prior Years FY 2020 Budget FY 2020 Est. 0 0 0 O 0 0 O 0 0 0 0 0 O 0 O 0 O 0 0 0 FY 2025 0 0 5 Year CIP Beyond 5 Total Year CIP Total O 463,450 463,450 O 4,176,050 4,176,050 0 0 4,639,500 4,639,500 Expenciture Schedule Project Phase Construction Design Total Prior Years 0 0 FY 2020 FY 2020 Budget Est. FY 2021 0 0 FY 2022 FY 2023 FY 2024 0 0 0 0 0 O 0 0 5 Year CIP FY 2025 Total 0 Beyond 5 Year CIP Total O 3,606,000 3,606,000 O 1,033,500 1,033,500 O 4,639,500 4,639,500 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Land Use and Community Planning and Transportation Design Commission Section: Airport Goal: L-10 Policy: L-10.1 Environmental Impact Analysis: This project may be exempt from CEQA under Section 15301. AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 335 CITY OF PALO ALTO AIRPORT FUND Airport Facilities AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 337 AIRPORT FUND Fund: Airport Enterprise Fund Category: Airport Facilities Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Fall 2021 Initial Project Completion: Summer 2022 Revised Project Start: Summer 2021 Revised Project Completion: Spring 2022 Project Number: AP -21000 Airport Layout, March 2019 Airport Layout Plan Description This project provides funding for an update to the Airport Layout Plan (ALP), including a narra- tive report and environmental study. Justification The ALP serves as a critical planning tool that depicts both existing facilities and planned devel- opment for an airport and is required by the FAA to ensure eligibility for the highest level of grant funding available for construction of safety and infrastructure improvements. A key objec- tive of airport planning is to assure the effective use of airport resources to satisfy aviation demand in a financially feasible manner. Additionally, the plan will include air traffic activity, noise contours, environmental documentation, and 20 -year demand forecasts. Significant Changes 2021-2025 CIP: Funding increased due to revised engineer estimate. This project is dependent on FAA funding for Fiscal Year 2022. 2020-2024 CIP: Grant funding from the FAA was moved from Fiscal Year 2023 to Fiscal Year 2021. The anticipated increases in cost includes additional scope to complete a required air- space study identified by the FAA. 2019-2023 CIP: The FAA is deferring grant funding for this project from Fiscal Year 2021 to Fis- cal Year 2023 to complete the Airport Apron Reconstruction project (AP -16000). 338 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET AIRPORT FUND Funding Sources Schedule Funding Source Airport Fund Revenue from the Federal Government Total Prior Years FY 2020 Budget FY 2020 Est. 0 0 0 O 0 0 O 0 0 O 165,500 30,000 O 544,500 0 O 710,000 30,000 0 0 FY 2025 5 Year CIP Beyond 5 Total Year CIP Total O 195,500 O 544,500 O 740,000 O 195,500 O 544,500 O 740,000 Project Phase Design Total Prior Years 0 0 Expenciture Schedule FY 2020 FY 2020 Budget Est. 0 0 0 FY 2021 FY 2022 O 710,000 O 710,000 30,000 FY 2023 30,000 FY 2024 0 0 FY 2025 Operating Impact This project is not anticipated to impact operating costs in the future. 5 Year CIP Total O 740,000 O 740,000 Beyond 5 Year CIP Total O 740,000 O 740,000 Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Airport Goal: L-10 Policy: L-10.1 Program: L10.1.2 Environmental Impact Analysis: Requires Environmental Review Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 339 AIRPORT FUND Automated Weather Observation System, July 2017 Fund: Airport Enterprise Fund Category: Airport Facilities Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Fall 2019 Initial Project Completion: Summer 2020 Revised Project Start: Summer 2022 Revised Project Completion: Summer 2024 Project Number: AP -19000 Automated Weather Observation System (AWOS) Description This project provides funding for a new weather information system to be installed at the Palo Alto Airport. Justification The FAA tower is staffed from 7:00am to 9:00pm and uses ceilometers, wind indicators, altime- ters, and known distances to communicate weather and visibility to users. The new Automated Weather Observation System (AWOS) will provide users more information about weather con- ditions, feed all weather services, and give present weather 24 hours a day, 7 days a week. Pro- viding users with accurate and up-to-date weather information is essential to the safe and economic operation of the airport. Significant Changes 2021-2025 CIP: Project Funding was split between two phases. Phase I for design and Phase II for construction, 2020-2024 CIP: This project was moved from Fiscal Year 2024 to Fiscal Year 2022 by the FAA so that grant funding for 90 percent of the project cost will most likely be available. Design will begin in Fiscal Year 2022 and construction will begin in Fiscal Year 2023. 2019-2023 CIP: The FAA is deferring grant funding for this project from Fiscal Year 2019 to Fis- cal Year 2024 to complete the Airport Apron Reconstruction project (AP -16000). 340 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET AIRPORT FUND Funding Sources Schedule Funding Source Airport Fund Revenue from the Federal Government Total Prior Years FY 2020 Budget FY 2020 Est. 0 0 0 O 18,800 O 79,200 O 98,000 177,650 311,850 489,500 20,000 0 20,000 FY 2025 5 Year CIP Beyond 5 Total Year CIP Total O 216,450 O 391,050 O 607,500 O 216,450 O 391,050 O 607,500 Project Phase Construction Design Total Prior Years 0 0 Expenciture Schedule FY 2020 FY 2020 Budget Est. 0 0 0 0 0 0 0 FY 2021 0 FY 2022 FY 2023 0 489,500 0 98,000 0 O 98,000 489,500 20,000 FY 2024 20,000 0 FY 2025 5 Year CIP Total O 509,500 O 98,000 0 607,500 Beyond 5 Year CIP Total O 509,500 0 98,000 O 607,500 Operating Impact This project is anticipated to have annual operating expenses related to maintenance and certi- fication after project completion. These costs will be brought forward in future budgets, as nec- essary. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Airport Goal: L-10 Policy: L-10.1 Environmental Impact Analysis: May Require Environmental Review Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 341 CITY OF PALO ALTO ELECTRIC FUND CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 343 ELECTRIC FUN 1 Overview The City of Palo Alto is the only municipality in California that operates a full suite of City - owned utility services. The municipal electric power system began operation in 1900 and con- tinues to provide safe, reliable, and cost effective electric service to residents and customers of Palo Alto. For the 2021-2025 Capital Improvement Program (CIP), approximately $101.1 million is projected, with $27.3 million budgeted in Fiscal Year 2021, of which $7.1 million is recommended to be reappropriated from Fiscal Year 2020. Overall, a total of 34 projects are planned over the 5 -year CIP. Major projects funded in the 2021-2025 CIP include Foothills $32,000,000 System Rebuild ($4.0 million), $28,000,000 Substation 60kV Breaker Replacements ($3.0 million), $24,000,000 Smart Grid Technology Installa- $20,000,000 tion ($19.0 million), Electric Cus $16,000,000 tomer Connections ($13.5 million), total 3/12kV conversion $12,000,000 projects ($4.3 million), Wood $8,000,000 Pole Replacement ($9.0 million), Electric System Improvements $4,000,000 ($12.6 million), various under- $o ground system rebuild projects ($4.6 million), and Overhead to Electric Fund Capital Expenditures 1k I• �• • -� S •■ a t • • ar S i �• I i ri...y... r 2017 Actuals FY 2019 Actuals FY 2021 Adopted FY 2023 Projected FY 2025 Projected Underground Conversion ($4.3 million). The budget for the Electric Fund CIP is categorized into three types of projects: Customer Connections, System Improvements, and Undergrounding Projects. Infrastructure Inventory CLASSIFICATION QUANTITY Miles of 60kV sub transmission lines Substations (w/300 MVA total capacity) Traffic Signals (intersections) maintained Streetlights maintained Overhead Primary Distribution Underground Primary Distribution Overhead Secondary Distribution Underground Secondary Distribution 18 miles 9 101 6,600 116 miles 188 miles 93 miles 75 miles 344 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND Customer Connections As customers' electric power needs continually change due to equipment additions, new con- struction, building expansions, building remodels, teardowns and rebuilds, and new building occupancy types, the electric system must evolve to meet these needs. The Electric Customer Connections Project, which is one of the largest projects within the Electric Fund ($2.7 million in Fiscal Year 2021, $13.5 million over the 2021-2025 CIP), is accounted for within this category. Projects can range from new buildings associated with the Veterans Administration Hospital to residential electric panel upgrades. These projects allow for the completion of work required to meet the needs of customers who have applied for new or upgraded electric service, need tem- porary power for construction, or require other services. The Electric Fund pays for a portion of these projects, while remaining costs are supported by reimbursements from customers for project work performed by the City. Recent Accomplishments In Fiscal Year 2019 the Utilities Electric Division completed over 400 customer service projects with a total cost of $2.4 million and revenue of $1.7 million. Many projects in are progress with no major completions to report yet. 2021-2025 Capital Improvement Program Recurring Projects Electric Customer Connections is a recurring project comprised of individual customer projects and budgeted based on customer applications for service and changes each fiscal year. Non -Recurring Projects Electric Engineering has received close to 200 applications for small cell attachments to Elec- tric utility streetlight and wood poles. The Electric Utility has about 6,500 wood poles and 6,600 streetlight poles citywide, which are of interest to mobile phone companies. This trend of small cell applications is anticipated to rapidly increase in the next few years, which would increase both the workload and associated revenue in the Electric Customer Connections project. System Im orovements Key elements for ensuring reliable electric service to City of Palo Alto residents and customers include replacing electric system components before they reach their end of life; ensuring there is adequate capacity for the projected electric load; and installing protective equipment to min- imize the impact of system problems. Projects in the System Improvements category allow for a variety of improvements, including the replacement/upgrade of old cables and equipment and bringing designs up to current standards, installation of protective equipment and switches, conversion of the electric system from 4,160 Volts (4kV) to 12,470 Volts (12kV), and installation of capacitors to improve efficiency. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 345 ELECTRIC FUND The 2021-2025 CIP includes total funding of $82.4 million in this category, with $23.5 million allocated in FY 2021. Significant projects in this category include Smart Grid Technology Instal- lation ($19.0 million), 3/12kV conversion projects ($4.3 million), Electric System Improvements ($12.6 million), Wood Pole Replacements ($9.0 million), Substation 60kV Breaker Replacements ($3.0 million), and various projects to rebuild underground districts and substation components. Recent Accomplishments • Completed replacement of one of twenty-four 60kV circuit breakers. • Installed new line relays and relay cabinets for protection of Colorado Bank #2. • Completed other miscellaneous system improvement projects such as replacement of deteriorated facilities or improving system operation and reliability. • Completed phase II of Supervisory Control and Data Acquisition (SCADA) cybersecurity upgrade. • Engineered replacement of 85 wood utility poles. ▪ Completed engineering design for Facility Relocation for Caltrain Modernization Project. 2021-2025 Capital Improvement Program Recurring Projects A total of $30.0 million is programmed for System Improvements recurring projects in the 2021- 2025 CIP, with $7.9 million allocated in Fiscal Year 2021. Recurring projects in this category include the following: • Communication System Improvements (Fiscal Year 2021: $0.02 million; 5 -Year CIP: $0.6 million) • Electric System Improvements (Fiscal Year 2021: $2.5 million; 5 -Year CIP: $12.5 million) • Electric Utility Geographic Information System (Fiscal Year 2021: $0.4 million; 5 -Year CIP: $1.0 million) • SCADA System Upgrades (Fiscal Year 2021: $0.1 million; 5 -Year CIP: $1.0 million) • Substation Facility Improvements (Fiscal Year 2021: $0.7 million; 5 -Year CIP: $2.0 million) • Substation Protection Improvements (Fiscal Year 2021: $0.6 million; 5 -Year CIP: $2.0 million) ▪ Underground System Rebuild (Fiscal Year 2021: $0.4 million; 5 -Year CIP: $1.8 million) • Wood Pole Replacements (Fiscal Year 2021: $3.0 million; 5 -Year CIP: $9.0 million) Non -Recurring Projects A total of $52.3 million is allocated in the 2021-2025 CIP for non -recurring System Improvement projects, with $15.6 million allocated in Fiscal Year 2021. Significant projects include: • Facility Relocation for Caltrain Modernization (Fiscal Year 2021 and 5 -Year CIP: $2.7 million) • Rebuild Underground Districts: (Fiscal Year 2021: $0.5 million; 5 -Year CIP: $4.4 million) • Colorado/Hopkins System Improvement: (5 -Year CIP: $3.0 million) • Smart Grid Technology: (Fiscal Year 2021: $5.0 million; 5 -Year CIP: $19.0 million) 346 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND • Foothills Distribution System Rebuild (Fiscal Year 2021: $2.0 million; 2 -year CIP: $4.0 million) Unc ergrounding Projects The City of Palo Alto began a program to underground overhead electric, telephone, and cable TV facilities in 1965 with a project along Oregon Expressway. Since that time, 47 Underground Districts have been formed. The undergrounding of electrical lines is a joint process between the City and AT&T, due to joint ownership of the poles, and Comcast, which leases pole space from AT&T. All three entities share in the cost of the installation of underground conduit and boxes necessary to enclose and protect wires and equipment. The City typically takes the lead in the design, bidding, and construction processes with AT&T and Comcast reimbursing the City for construction and administrative costs. Recent Accomplishments • Underground District 46 - Completed the design of the substructure installation and began installation of underground cables to convert the portion of the overhead lines near the intersection of El Camino Real and Arastradero Road/West Charleston Road. • Underground District 47 - ninety-nine percent of customers have completed the service conversions and connections to the underground system bound by Middlefield Road / Addision Avenue / Cowper Street / Homer Avenue. 2021-2025 Capital Improvement Program Non -Recurring Projects A total of $5.2 million is allocated in the 2021-2025 CIP for non -recurring Undergrounding proj- ects, with projects starting in FY 2021. Significant projects in this category include the following: • Underground District 42 (5 -Year CIP: $2.0 million) • Underground District 43 (5 -Year CIP: $2.1 million) • Underground District 46 (Fiscal Year 2021 and 5 -Year CIP: $1.0 million) ▪ Underground District 47 (Fiscal Year 2021 and 5 -Year CIP: $0.1 million) Summary of Capital Activity ELECTRIC FUND Project Number Project Title FY 2019 Actuals FY 2020 Estimate FY 2021 Adopted FY 2022 FY 2023 FY 2024 FY 2025 5 -Year Total Source of Funds Transfers from Other Funds Gas Fund EL -11014 Smart Grid Technology Installation 180,000 0 0 0 800,000 800,000 Total Gas Fund Transfers 180,000 0 0 0 0 0 800,000 800,000 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 347 ELECTRIC FUND Projec Numb Water Fund EL -11014 Project Title Smart Grid Technology Installation Total Water Fund Transfers Total Transfers from Other Funds FY 2019 Actuals 290,000 FY 2020 Estimate FY 2021 Adopted FY 2022 0 0 FY 2023 0 0 FY 2024 FY 2025 5 -Year Total ( 0 1,300,000 1,300,000 290,000 0 0 0 0 0 1,300,000 1,300,000 470,000 0 0 0 0 0 2,100,000 2,100,000 Reimbursement from Customers, Telephone, and Cable Television Companies EL -89028 Electric Customer Connections 3,149,534 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 8,500,000 EL -08001 Underground District 42 - Embarcadero Road, 0 0 0 0 0 300,000 0 300,000 Emerson, Middlefield EL -11009 Underground District 43 - Alma/Embarcadero 0 0 0 0 300,000 0 0 300,000 EL -12001 Underground District 46 - Charleston/EI Camino 319,257 0 0 0 0 0 0 0 Real EL -19004 Wood Pole Replacement 0 0 150,000 150,000 150,000 150,000 150,000 750,000 Reimbursement from Customers, Telephone, and Cable Television Companies Total 3,468,791 1,700,000 1,850,000 1,850,000 2,150,000 2,150,000 1,850,000 9,850,000 Total Sources 3,938,791 1,700,000 1,850,000 1,850,000 2,150,000 2,150,000 3,950,000 11,950,000 Use of Funds Customer Connections EL -89028 Electric Customer Connections EL -17003 VA Hospital Customer Load Requirements Customer Connections Total System Improvements 2,691,341 2,400,000 2,700,000 2,700,000 2,700,000 2,700,000 2,700,000 13,500,000 4,825 0 0 0 0 0 0 2,696,166 2,400,000 2,700,000 2,700,000 2,700,000 2,700,000 2,700,000 13,500,000 EL -06001 230 kV Electric Intertie 0 0 177,481 0 0 0 0 177,481 EL -16002 Capacitor Bank Installation 179,545 70,000 600,000 0 0 0 0 600,000 EL -14000 Coleridge/Cowper/Tennyson 4/12Kv 29,827 50,000 50,000 0 0 0 0 50,000 Conversion EL -19001 Colorado Power Station Equipment Upgrade 922,316 3,200,000 900,000 2,800,000 1,700,000 900,000 400,000 6,700,000 EL -19002 Colorado Substation Improvements 16,360 130,000 670,000 340,000 240,000 0 0 1,250,000 EL -15000 Colorado/Hopkins System Improvement 0 0 0 0 2,000,000 1,000,000 0 3,000,000 EL -89031 Communications System Improvements 800,766 100,000 170,000 170,000 100,000 100,000 103,000 643,000 EL -17001 East Meadow Circles 4/12kV Conversion 37,709 0 100,000 0 0 0 0 100,000 EL -98003 Electric System Improvements 2,407,460 1,320,645 2,504,700 2,597,000 2,406,000 2,505,000 2,549,700 12,562,400 EL -02011 Electric Utility Geographic Information System 68,904 158,306 385,000 165,000 165,000 165,000 169,950 1,049,950 EL -17007 Facility Relocation for Caltrain Modernization 83,487 300,000 2,723,631 0 0 0 0 2,723,631 Project EL -21001 Foothills Rebuild (Fire Mitigation) 0 0 2,000,000 2,000,000 0 0 0 4,000,000 348 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND Project Number EL -20000 EL -17005 Inter -Substation Line Protection Relay EL -14004 EL -11003 Rebuild Underground District 15 EL -13003 EL -14002 Rebuild Underground District 20 EL -17000 EL -10006 Rebuild Underground District 24 EL -19000 EL -16000 Rebuild Underground District 26 EL -19003 EL -14005 Reconfigure Quarry Feeders EL -02010 EL -11014 Smart Grid Technology Installation EL -17002 EL -89044 Substation Facility Improvements EL -16003 EL -89038 Substation Protection Improvements EL -16001 EL -13008 Upgrade Estimating Software EL -17008 EL -04012 Utility Site Security Improvements EL -19004 Project Title Hopkins Substation 4/12kV Conversion Maybell 1 &2 4/12kV Conversion Rebuild Underground District 16 Rebuild Underground District 23 Rebuild. Underground District 25 Rebuild Underground District 30 SCADA System Upgrades Substation 60kV Breaker Replacement Substation Physical Security Underground System Rebuild Utility Control Center Upgrades Wood Pole Replacement FY 2019 Actuals FY 2020 Estimate FY 2021 Adopted FY 2022 FY 2023 O 0 0 50,000 120,000 94,563 30,000 340,429 150,000 0 52,417 0 0 0 0 6,844 0 50,000 0 3,270 15,000 359,000 0 O 0 0 0 O 0 0 0 156,277 50,000 0 0 FY 2024 2,120, 000 0 0 O 0 0 0 O 1,400,000 0 1,100,000 O 0 FY 2025 1,820,000 0 0 5 -Year Total 4,110,000 490,429 0 O 50,000 O 359,000 100,000 1,500,000 O 1,100,000 O 0 9,266 0 0 0 0 0 0 0 3,469 0 100,000 0 0 0 0 100,000 0 0 0 0 50,000 1,200,000 0 1,250,000 101,121 0 50,000 0 0 0 0 50,000 63,805 180,000 135,000 380,000 140,000 175,000 178,900 1,008,900 97,288 320,000 5,000,000 7,000,000 7,000,000 0 0 19,000,000 79,472 720,000 600,000 600,000 600,000 600,000 618,000 3,018,000 375,144 348,332 740,000 450,000 400,000 200,000 206,000 1,996,000 88,039 340,000 1,865,852 300,000 200,000 165,000 165,000 2,695,852 690,592 80,000 620,000 480,000 300,000 300,000 309,000 2,009,000 22,478 30,000 350,000 350,000 350,000 350,000 360,500 1,760,500 23,148 0 0 0 0 0 0 0 437,831 81,374 0 0 0 0 0 0 42,758 50,000 0 0 0 0 0 0 26,395 25,000 2,975,000 1,500,000 1,500,000 1,500,000 1,545,000 9,020,000 System Improvements Total 6,920,551 7,598,657 23,466,093 19,332,000 17,271,000 13,780,000 8,525,050 82,374,143 Undergrounding Projects EL -08001 EL -11009 EL -12001 EL -11010 Underground District 42 - Embarcadero Road, Emerson, Middlefield Underground District 43 - Alma/Embarcadero Underground District 46 - Charleston/EI Camino Real Underground District 47 - Middlefield/Homer/ Webster/Addison Undergrounding Projects Total O 0 0 0 1,750,000 250,000 0 2,000,000 O 0 0 56,000 2,000,000 0 0 2,056,000 1,894,650 150,000 1,021,531 0 0 0 0 1,021,531 25,365 40,000 120,000 0 0 0 0 120,000 1,920,015 190,000 1,141,531 56,000 3,750,000 250,000 0 5,197,531 Total Uses 11,536,732 10,188,657 27,307,624 22,088,000 23,721,000 16,730,000 11,225,050 101,071,674 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 349 CITY OF PALO ALTO ELECTRIC FUND • CITY OF PAL O ALTO FISCAL YEA 2021 AD OPTED CAPITAL BUDGET PR OP OSED UNDER GR OUND PR OJECTS 42 UG DISTRICT #42 (08001) 2023-2025 43 UG DISTRICT #43 (11009) 2022-2024 46 UG DISTRICT #46 (12001) 2015-2022 47 UG DISTRICT #47 (11010) 2011-2021 48 UG DISTRICT #48 (XXXXX) 2028-2031 49 UG DISTRICT #49 (XXXXX) 2032-2035 50 UG DISTRICT #50 (XXXXX) 2036-2039 51 UG DISTRI CT #51 (XXXXX) 2040-2043 52 UG DISTRICT #52 (XXXXX) 2044-2047 53 UG DISTRICT #53 (XXXXX) 2048-2051 PR OPOSED UNDER GR OUND REBUILD A5 REBUILD U .G . DISTRICT #15 (11003) 2016-2022 All REBUILD U.G. DISTRICT #16 (13003) 2017-2022 Al2 REBUILD U .G . DISTRICT #20 (14002) 2024-2025 A14 REBUILD U .G. DISTRICT #26 (16000) 2016-2022 A15 REBUILD U .G . DISTRICT #25 (19000) 2019-2022 A16 REBUILD U .G . DISTRICT #30 (19003) 2022-2024 A17 REBUILD U.G. DISTRICT #23 (17000) 2021-2024 A19 REBUILD U .G . DISTRICT #24 (10006) 2016-2022 D PR OP OSED SYSTEM IMPROVEMENT D2 RECONFIGURE QU ARRY FEEDERS (14005) D4 C OLORADO / H OPKINS SYSTEM IMPR OVEMENT (15000) COL ORAD O POWER ST ATION E QUIPMENT UPGR ADE (19001) COLOR ADO SUBST ATI ON IMPROVEMENTS (19002) 2014-2021 2015-2025 2019-2025 2019-2023 C5 C6 C9 C11 C12 PH1 PH2 PH3 PH4 PH5 PH6 PR OP OSED 4/12KV CONVERSI ON ST . FRANCIS/ OREGON/ AM ARILLO/ L OUIS 4/12KV SEALE / WAVERLEY 4/12KV C OLERID GE/ C OWPER/ TENNYS ON 4/12KV EAST MEAD OW - FAIRVIEW 4/12KV HOPKINS SUBSTATION 4/12KV LOUIS/ CALIFORNIA/ MIDDLEFIELD/ MORENO 4/12KV L OUIS/ OREGON/ EMBARCADERO/ ST . FRANCIS 4/12KV CHANNING/ EDGEW OOD/ J ACKSON/ GREER 4/12KV CHANNIN G/ EMBARC ADERO/ NEWELL/ GREER 4/12KV CHANNING/ CENTER/ DANA 4/12KV CHANNIN G/ EMBARC ADERO/ MELVILLE/ NEWELL 4/12KV (11002) (11000) (14000) (17001) (20000) MISCELLANE OUS PR OJECTS NOT LABELED CAPACIT OR BANK INSTALL ATI ON - V ARIOUS AREAS (16002) SUBST ATION SECURITY - V ARIOUS AREAS (16003) SUBSTATI ON 60KV BREAKER REPL ACEMENT (17002) PILOT WIRE RELAY REPLACEMENT (17005) FACILITY REPLACEMENT F OR CALTRAIN ELECTRIFICATION (17007) SMART GRID TECHNOL OGY INSTALLATI ON (1 1014) 230 KV ELECTRIC INTERTIE (06001) F OOTHILLS SYSTEM REBUILD (21001) UNDERGR OUND SYSTEM REBUILD - VARIOUS AREAS (16001) ELECTRIC CUSTOMER C ONNECTIONS (89028) COMMUNICATIONS SYSTEM IMPROVEMENTS (89031) UP GRADE ESTIMATING SOFTWARE (13008) ELECTRIC SYSTEM IMPROVEMENTS (98003) ELECTRIC UTILITY GEOGR APHIC INFORMATION SYSTEM (02011) SC AD A SYSTEM UPGR ADES SUBST ATI ON FACILITY IMPR OVEMENTS SUBST ATION PROTECTI ON IMPROVEMENTS WOOD P OLE REPLACEMENT (02010) (89044) (89038) (19004) JULY 2020 2019-2023 2019-2022 2019-2022 2019-2022 2020-2023 2021-2023 2022-2024 2022-2024 2023-2025 2023-2025 2016-2021 2016-2025 2017-2025 2017-2023 2018-2021 2019-2025 2020-2025 2021-2023 RECURRING RECURRING RECURRING RECURRIN G RECURRIN G RECURRING RECURRING RECURRING RECURRING RECURRIN G The City of Pal o Alto This map is a product of the City of Palo Alto GS ELECTRIC FUND 2021-2025 CAPITAL I MPROVE MENT PROGRA M d' 2508 Pao, 2012-S-2$ 09:1S:d3 {sl co-maps' i sTYgis'. adm inmEt swi='w . mac; Thislcarrnen/ isphicxepr ntationonly of bestavaiFab l eso urt�es. TI1QCityQfPal oAltv assumesnor espQnsdal Iityforanya quia.190 t o2Q12City QfPal a Alt a CITY OF PALO ALTO ELECTRIC FUND Customer Connections ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 353 ELECTRIC FUND Fund: Electric Fund Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -89028 Electric Troubleman installing an electric meter to provide service to a customer Electric Customer Connections Description This project allows for the installation of services, transformers, meters for new customers, upgrades of existing services, temporary service connections, and overhead/underground extensions for new/existing customers. Justification The project provides funding for installing electric services for new customer connections and the upgrading existing services. These are critical functions for providing electrical service to the City's customers. During a typical year, over 200 electric services are installed or upgraded in the City. Supplemental Information Budget amounts requested for work covered by this project are based on historical expendi- tures and growth projections. The Electric Fund pays for a portion of this project while remain- ing costs are supported by reimbursements from customers, telephone, and cable television companies for project work performed by the City. Func ing Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020' Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Other N/A 822,862 700,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 N/A 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 1.700,000 1,700,000 8,500,000 0 0 N/A N/A Total N/A 2,522,862 2,400,000 2,700,000 2,700,000 2,700,000 2,700,000 2,700,000 13,500,000 0 N/A 354 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Project Phase Prior Years FY 2020 Budget FY 2020 Est. FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 2,522,862 2,400,000 2,700,000 2,700,000 2,700,000 2,700,000 2,700,000 13,500,000 N/A 2,522,862 2,400,000 2,700,000 2,700,000 2,700,000 2,700,000 2,700,000 13,500,000 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A ELECTRIC FUND • //ITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 355 CITY OF PALO ALTO ELECTRIC FUND System Improvements ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 357 ELECTRIC FUND 111Pir F Possible electric substation connection point to existing 60 kV system Fund: Electric Fund Category: System Improvements Project Location: National Accelerator Laboratory Substation Managing Department: Utilities Initial Project Start: Spring 2013 Initial Project Completion: Fall 2015 Revised Project Start: Revised Project Completion: Winter 2020 Project Number: EL -06001 230 kV Electric Intertie Description Funding for this project is used to perform technical feasibility studies to determine the general project requirements to establish another transmission line to the City of Palo Alto along a dif- ferent transmission corridor. The City's discussions with Stanford University and Stanford Linear Accelerator Laboratory (SLAC), on sharing interest and benefits in a new 230 kV intertie have come to an end with the decision by Stanford to withdraw from the project. Staff is seeking funding for an alternative solution to provide a second transmission source to Palo Alto. Justification This transmission line will provide the City with an alternate source of power during emergen- cies, such as the plane crash in 2010 that impacted electric power to the entire City. Significant Changes 2021-2025 CIP: Stanford had decided to withdraw from the project. Staff will evaluate alterna- tive solutions with PG&E/CAISO that will require new/updated technical feasibility studies. 2019-2023 CIP: The City presented its findings to Stanford and SLAC/DOE and is waiting for a response from SLAC to determine whether this project will move forward. 2017-2021 CIP: Project completion has been moved out as discussions with Stanford and SLAC/DOE are ongoing and no agreement has been finalized. Cooperation between these two entities is necessary for this project to move forward. 358 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior Years 262,564 FY 2020 Budget 177,481 262,564 177,481 FY 2020 Est. 0 0 O 177,481 O 177,481 0 0 Expenciture Schedule 0 FY 2025 S Year CIP Beyond 5 Total Year CIP Total O 177,481 0 440,045 O 177,481 0 440,045 Project Phase Construction Design Total Prior Years 210,049 52,510 262,559 FY 2020 Budget 177,481 0 177,481 FY 2020 Est. 0 O 177 481 O 177,481 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 0 0 0 FY 2025 5 Year CIP Total 0 0 O 177,481 O 177,481 Beyond 5 Year CIP Total O 210,049 0 229,991 O 440,040 Operating Impact Projected net annual savings resulting from the interconnection fee reduction will be approxi- mately $2.0 million based on projected energy purchases and the price difference between 115 kV and 230 kV service as lower voltage services are more expensive than higher voltage ser- vices. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 359 ELECTRIC FUND Capacitor Bank Fund: Electric Fund Category: System Improvements Project Location: Electric Substation Managing Department: Utilities Initial Project Start: Fall 2014 Initial Project Completion: Spring 2016 Revised Project Start: Fall 2015 Revised Project Completion: Winter 2021 Project Number: EL -16002 Capacitor Bank Installation Description The City of Palo Alto is required to maintain a power factor greater than 0.95 at its main supply point as part of its agreement with the Northern California Power Association (NCPA). The power factor is the ratio of power drawn from the main supply and the power that it actually consumes. This project will install capacitor banks at electric substations and on distribution lines to ensure this requirement is met. Justification In recent years, the power factor, as measured at the service point from PG&E transmission lines, has dropped below the required 0.95 lagging amount. To raise the power factor to an amount above the required limit the Utilities Department will install up to 10 mega volt ampere reactive (MVAR) of capacitors at various locations on the electric system. With the installation of the capacitor bank, this project will increase the power factor to meet current requirements and maintain a sufficient power factor for the next 7 years. Significant Changes 2021-2025 CIP: Capacity installations are expected to be completed by Winter 2021 to comply with NCPA member requirements. 2020-2024 CIP: Capacitor banks will be installed at Hanover, Hansen Way, Quarry Road and Park Boulevard Substations. Capacitor banks have been ordered, and installation is expected to be completed by fall 2019. 360 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND 2019-2023 CIP: Staff has performed an analysis on where capacitors are needed to provide MVAR support to the system. This project has become a lower priority due to a decrease in the system electric load and staff shortages that have elevated other projects above this one. 2017-2021 CIP: Shifting project priorities have delayed the completion of this project. Funding Sources Schedule Funding Source Electric Fund Total Prior Years 180,434 FY 2020 Budget 469,596 FY 2020 Est. 70,000 FY 2021 600,000 180,434 469,596 70,000 600,000 FY 2022 0 0 FY 2023 0 0 FY 2024 Expenciture Schedule FY 20 5 Year CIP Beyond 5 Tot-. Year CIP O 600,000 0 Total 850,434 O 600,000 0 850,434 Project Phase Construction Design Total Prior Years 180,252 177 180,429 FY 2020 Budget 469,596 0 469,596 FY 2020 Est. 70,000 0 70,000 600,000 FY 2021 600,000 0 FY 2022 FY 2023 0 01 0 0 0 0 FY 2024 0 0 0 FY 2025 5 Year CIP Total O 600,000 O 0 O 600,000 Beyond 5 Year CIP Total 0 850,252 O 177 O 850,429 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 361 ELECTRIC FUND Overhead crews working on overhead lines Fund: Electric Fund Category: System Improvements Project Location: Coleridge/Cowper/Tennyson area Managing Department: Utilities Initial Project Start: Spring 2016 Initial Project Completion: Spring 2017 Revised Project Start: Spring 2019 Revised Project Completion: Winter 2022 Project Number: EL -14000 Coleridge/Cowper/Tennyson 4/12kV Conversion Description This project will convert the primary electric distribution system in the Coleridge/Cowper/Ten- nyson area from 4kV to 12kV. Justification Because of the difference in voltage, the 4kV and 12kV systems cannot be directly connected and used to back up one another. Due to prior conversions to 12kV in adjacent areas, this 4kV area needs to be converted to 12kV so that adequate circuit connections can be restored. This will allow customers to be switched from one circuit to another during normal or emergency conditions, improve operating flexibility of the system, and enhance service reliability to cus- tomers in this area. Converting to 12kV will eliminate the need to replace this equipment as it is not needed at that voltage level. Significant Changes 2021-2025 CIP: This project has been defunded as part of the Fiscal Year 2021 Capital Improve- ment Program budget strategy and the budget in FY 2021 has been reduced to design only. The construction schedule and budget will be reviewed in the next budget cycle. This project con- verts the primary electric distribution system in the Coleridge/Cowper/Tennyson area from 4 kV to 12 kV. This project is a precursor to work being planned for Colorado/Hopkins Substations. 2020-2024 CIP: The majority of the project funding is moving to FY 2020 to coordinate with other projects planned in conjunction with the Colorado/Hopkins System Improvements. 362 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND 2019-2023 CIP: This project is a precursor to work being planned for Colorado/Hopkins System Improvements (EL -15000). The purpose of this project converts the primary electric distribution system in the Coleridge/Cowper/Tennyson area from 4kV to 12kV. The start date has been pushed out to coordinate with other projects planned in conjunction with the Colorado/Hop- kins System Improvements. Funding Sources Schedule Funding Source Electric Fund Total Prior Years 29,827 FY 2020 Budget 930,000 FY 2020 Est. 50,000 FY 2021 50,000 29,827 930,000 50,000 50,000 FY 2022 0 0 FY 2023 0 0 FY 2024 Expenditure Schedule 0 0 FY 2025 5 Year CIP Total O 50,000 O 50,000 Beyond 5 Year CIP Total O 129,827 O 129,827 Project Phase Construction Design Total Prior Years FY 2020 Budget FY 2020 Est. 0 930,000 50,000 0 0 29,826 930,000 50,000 29,826 FY 2021 0 50,000 50,000 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 0 0 5YearCIP FY 2025 Total 0 O 50,000 O 50,000 Beyond 5 Year CIP Total 50,000 O 79,826 O 129,826 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 363 ELECTRIC FUND Colorado Power Substation Fund: Electric Fund Category: System Improvements Project Location: Colorado Substation Managing Department: Utilities Initial Project Start: Fall 2018 Initial Project Completion: Fall 2019 Revised Project Start: Revised Project Completion: Spring 2027 Project Number: EL -19001 Colorado Power Station Equipment Upgrades Description This project will replace aging peripheral equipment used on the substation transformer banks at the Colorado Power Station. The Colorado Power Station is on the 115kV/60kV transmission side of the Colorado Substation, which transforms the electricity to a lower sub -transmission voltage that feeds the individual for distribution stations around the city. Justification A project was done in 2015 to replace all the original primary and secondary bushings. With these preventative maintenance and operating practices, the transformers have a life expec- tancy well beyond the industry expectations; however, the condition of the auxiliary equipment is not as good. The tanks and radiators are rusty and the paint is chalky and faded, lending to the breakdown of the steel. The transformers have many minor oil leaks around the radiator flanges, inspection covers and valve packings from old and compressed cork gaskets. The leaks are a potential environmental hazard if the oil migrates to the ground and into storm water. Additionally, wherever oil leaks out, water can seep in. This will eventually increase the moisture in the oil that could result in failure of the transformer. The temperature and level gauges show signs of long term UV exposure and the plastics have become brittle and cracked. Significant Changes 2021-2025 CIP Due to the discoveries made during replacement of transformer #2, staff is assessing the need and timing of the replacement of transformer #3 and the associated 115kV 364 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND circuit breaker GCB -3. Funding requested in FY 2021 is considering the possibility of early replacement. 2020-2024 CIP The replacement of aging peripheral equipment at the Colorado Power Station has been reassigned to replacing the failed COP -2 transformer. The unexpected cost of replac- ing the failed transformer increased the project from $900,000 to $2,500,000. The aging peripheral equipment will be dealt with in a future year. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Total Electric Fund 922,315 3,377,671 3,200,000 900,000 2,800,000 1,700,000 900,000 400,000 6,700,000 10,822,315 Total 922,315 3,377,671 3,200,000 900,000 2,800,000 1,700,000 900,000 400,000 6,700,000 10,822,315 Expenciture Schedule Project Phase Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Total Construction 922,313 3,377,671 3,200,000 900,000 2,800,000 1,700,000 900,000 400,000 6,700,000 10,822,313 Total 922,313 3,377,671 3,200,000 900,000 2,800,000 1,700,000 900,000 400,000 6,700,000 10,822,313 Operating Impact There are no additional operating impacts anticipated from this project. Normal maintenance costs will be absorbed within the available maintenance schedule and annual budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.3 Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 365 ELECTRIC FUND Fund: Electric Fund Category: System Improvements Project Location: Colorado Substation Managing Department: Utilities Initial Project Start: Fall 2018 Initial Project Completion: Summer 2020 Revised Project Start: Fall 2021 Revised Project Completion: Spring 2023 Project Number: EL -19002 Colorado Electric Substation Driveway Colorado Substation Site Improvements Description This project will make modifications to the substation driveways and fence to provide adequate ingress and egress for utility vehicles used for maintenance and repair and build concrete barri- ers between transformers #1 and #3. Justification The Colorado Power Station site contains three large utility power transformers. It also contains the 60kV main bus that forms the backbone of the 60kV loop throughout the City. Transform- ers #1 and #3 are situated near each other, therefore catastrophic failure of one transformer can damage the other. In addition to the existing electrical protection systems a barrier between the two transformers reduces the damage risk to these assets. Significant Changes 2021-2025 CIP: This is an ongoing project over several years to improve the accessibility in the substation for trucks and other machinery. Work will be planned in conjunction with work under EL -16003, Substation Physical Security. 2019-2023 CIP: Project established. 366 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. 340,000 240,000 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total Project Phase 16,359 475,780 16,359 475,780 Pr Years 2020 Budget 130,000 670,000 130,000 670,000 340,000 240,000 Expenciture Schedule FY 2020 Est. FY 2021 FY 2022 FY 2023 0 FY 2024 O 1,250,000 O 1,250,000 FY 2025 5 Year CIP Total O 1,396,359 O 1,396,359 Beyond 5 Year CIP Total Construction Total 16,358 475,780 16,358 475,780 130,000 670,000 340,000 240,000 130,000 670,000 340,000 240,000 0 0 O 1,250,000 O 1,250,000 O 1,396,358 O 1,396,358 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Relationship to Comprehensive Plan Secondary Connection Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.11 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 367 ELECTRIC FUND Electric Substation Fund: Electric Fund Category: System Improvements Project Location: Hopkins and Colorodo Substations Managing Department: Utilities Initial Project Start: Spring 2015 Initial Project Completion: Spring 2018 Revised Project Start: Spring 2023 Revised Project Completion: Summer 2024 Project Number: EL -15000 Colorado/Hopkins System Improvement Description This project will replace deteriorating equipment, which will increase system capacity and improve service reliability for the areas served by the Hopkins and Colorado substations and adjacent substations. Justification Transformers at both the Hopkins and Colorado Substations are near the end of their useful life, along with much of the other equipment at Hopkins. Hopkins is a 4kV substation and has no connections to other substations, so there is no backup to serve customers should there be a catastrophic problem at that substation. Supplemental Information Improvements are necessary to serve future electrical load projections and provide backup ser- vice to Hopkins. This project will evaluate solutions to best solve the multitude of issues facing these substations, such as how best to accommodate the replacement of this equipment, how best to provide backup power to the Downtown University Avenue area, and how best to ensure adequate capacity for the area considering load increase around the Stanford Hospital area. Significant Changes 2021-2025 CIP: This project is contingent on completion of other work in the area to convert the 4kV distribution system to 12kV. 368 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND This project will replace deteriorating equipment which will increase system capacity and improve service reliability for the areas served by the Hopkins and Colorado substations and adjacent substations. 2020-2024 CIP: The revised project total of $3.0 million includes the complete demolition of 4kV equipment at Hopkins Substation and rebuild with new 12kV equipment. The project is still in the planning phase and Staff will return to Council once the design is complete. 2019-2023 CIP: Staff has completed the initial cost/benefit analysis to assess various alterna- tives to meet distribution system needs and increased the budget accordingly. 2018-2022 CIP: Revised load projections associated with new loads in the Stanford Hospital area and has necessitated adjustment to the project plans. Funding Sources Schedule Funding Source Electric Fund Total Prior Years 0 0 FY 2020 Budget 0 0 FY 2020 Est. 0 0 FY 2021 0 FY 2022 FY 2023 FY 2024 O 2,000,000 1,000,000 O 2,000,000 1,000,000 5 Year CIP FY 2025 Total O 3,000,000 O 3,000,000 Beyond 5 Year CIP Total O 3,000,000 O 3,000,000 Expenc iture Schedule Project Phase Construction Total Prior Years 0 FY 2020 Budget 0 0 O FY 2020 Est. 0 0 0 0 2,000,000 1,000,000 O 2,000,000 1,000,000 0 FY 2025 5 Year CIP Total O 3,000,000 O 3,000,000 Beyond 5 Year CIP Total O 3,000,000 O 3,000,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 369 ELECTRIC FUND Fund: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -89031 Traffic/Fiber technicians repairing the city fiber optic cables Communications System Improvements Description This project installs copper wire cable systems, high frequency coaxial cable, fiber optic cable, and related equipment to provide communications services for traffic signal coordination, tele- phone links, computer data transmission, and the Electric Supervisory Control and Data Acqui- sition (SCADA) system. Justification Installation of communication lines is essential for the provision of City services. The broadband system provides communication between the Utility Control Center to substations and field equipment and between substation protection equipment. This annual project funds, as neces- sary, expansion of the system and replacement of deteriorating facilities. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total N/A 100,001 100,000 170,000 170,000 100,000 100,000 103,000 643,000 N/A 100,001 100,000 170,000 170,000 100,000 100,000 103,000 643,000 0 0 N/A N/A 370 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Project Phase Prior Years FY 2020 Budget FY 2020 Est. 170, 000 170,000 100,000 100,000 FY 2025 S Year CIP Total Beyond 5 Year CIP Total Construction Electric Fund Total N/A 100,001 100,000 103,000 643,000 N/A 100,001 100,000 170,000 170,000 100,000 100,000 103,000 643,000 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302 N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 371 ELECTRIC FUND Electric Linemen working on utility pole Fund: Electric Fund Category: System Improvements Project Location: East Charleston/Alma Street/East Meadow Drive/Middlefield Road area Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Spring 2018 Revised Project Start: Fall 2021 Revised Project Completion: Spring 2022 Project Number: EL -17001 East Meadow Circles 4/12kV Conversion Description This project will convert the primary electric distribution system in the East Charleston/Alma Street/East Meadow Drive/Middlefield Road area from 4kV to 12kV. Justification Because of the difference in voltage, the 4kV and 12kV systems cannot be directly connected and used to back up one another. Due to prior 12kV conversions in adjacent areas, this 4kV area needs to be converted to 12kV so that adequate circuit connections can be restored. This will allow customers to be switched from one circuit to another during normal or emergency condi- tions, and improve operating flexibility of the system and service reliability to customers in this area. Converting to 12kV will eliminate the need to replace this equipment as it is not needed at that voltage level. Significant Changes 2021-2025 CIP: The project budget has been defunded as part of the Fiscal Year 2021 Capital Improvement Program budget strategy and funding in FY 2021 reduced to design only. Staff will review and schedule the construction funding in the upcoming 5 year CIP plan. 2019-2023 CIP: The project converts the primary electric distribution system in the East Charleston/Alma Street/East Meadow Drive/Middlefield Road area from 4kV to 12kV. This proj- ect is in the preliminary stages of assessment for engineering design and is being reevaluated to determine the scope of work that should be involved. Issues with replacing the rear -easement 372 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND facilities may dictate a change in direction of the project scope. Project funding has been decreased by $0.9 million and pushed out. 2017-2021 CIP: Project established. Funding Sources Schedule Electric Fund Total az= Construction 795 Design 37,906 Total 38,701 Prior Years 38,704 FY 2020 Budget 800,000 38,704 800,000 Prior Years FY 2020 Budget 800,000 0 800,000 FY 2020 Est. FY 2021 O 100,000 O 100,000 FY 2022 0 0 FY 2023 0 0 FY 2024 Expenditure Schedule FY 2020 Est. FY 2021 O 0 O 100,000 O 100,000 FY 2022 0 0 0 FY 2023 0 0 0 0 0 FY 2024 0 0 0 FY 2025 5 Year CIP Total O 100,000 O 100,000 FY 2025 5 Year CIP Total O 0 O 100.000 O 100,000 Beyond 5 Year CIP Total 0 138,704 O 138,704 Beyond 5 Year CIP Total O 795 O 137,906 O 138,701 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 373 ELECTRIC FUND Electric crews working in an underground vault terminating cables Fund: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -98003 • Electric System Improvements Description This project provides funding, as needed, to improve the Electric Distribution System. Typical activities include: increasing system capacity for load growth, replacing deteriorated capital facilities, reconfiguring/adding to the system to improve service reliability, repairing and replac- ing storm damaged equipment, and making general improvements to the system. Justification Electric system service reliability and adequate system capacity are critical to providing a high level of service to customers in Palo Alto. When service interruptions occur, customers may experience significant economic losses. The City must continuously evaluate service reliability needs and make improvements to the system to maintain top-level service to City customers. Supplemental Information Other funding sources include reimbursements from the telephone company for work per- formed on their behalf by City staff. Significant Changes 2021-2025 CIP: Increased funding will be used to provide additional service reliability work and SF6 switch replacements. 374 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total N/A 1,725,749 1,320,645 2,504,700 2,597,000 2,406,000 2,505,000 2,549,700 12,562,400 N/A 1,725,749 1,320,645 2,504,700 2,597,000 2,406,000 2,505,000 2,549,700 12,562,400 Expenciture Schedule 0 N/A N/A Project Phase Prior Years "2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 1,725,749 1,320,645 2,504,700 2,597,000 2,406,000 2,505,000 2,549,700 12,562,400 N/A 1,725,749 1,320,645 2,504,700 2,597,000 2,406,000 2,505,000 2,549,700 12,562,400 0 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 375 ELECTRIC FUND View of City of Palo Alto GIS System Fund: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -02011 Electric Utility Geographic Information System Description This project will enhance the citywide Geographical Information System (GIS). The primary emphasis will be to provide a compatible user interface and estimating software to edit and update data, which will reside in the citywide GIS. The project includes the migration of the existing electric and fiber networks to a unified mapping solution compatible with the citywide GIS. Justification GIS has grown from being a set of special purpose computer applications to being an informa- tion tool that serves all segments of the City. Applications have been developed that make GIS information accessible to hundreds of users, which has greatly increased the value of the sys- tem. Funding in the CIP is for ongoing mapping system modifications to facilitate technical requirements, external contractor system support, anticipated system upgrades, and to meet future needs and facilitate integration to the new citywide GIS. This could include recommenda- tions for upgrade or replacement of existing systems. Significant Changes 2021-2025 CIP: In conjunction with the City effort to convert the city's GIS data from GIST (Geodesy) to an Esri Mapping platform, Electric Engineering will begin investigating the transi- tion of the electric information to Esri. This transition will eventually support other utility appli- cations, such as the Outage Management System, System Restoration practices, customer notifications, and system modeling and analysis. 376 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND 2020-2024 CIP: The City will move to a new GIS platform, Esri, in FY 2020. Annual funding will support Electric's portion of the implementation and ongoing support of the new GIS system. Funding Sources Schedule Funding Source Electric Fund Total Project Phase Prior Years N/A FY 2020 Budget 378,306 FY 2020 Est. 158,306 FY 2021 385,000 FY 2022 165,000 FY 2023 165,000 FY 2024 165,000 FY 2025 5 Year CIP Total 169,950 1,049,950 N/A 378,306 158,306 385,000 165,000 165,000 165,000 169,950 1,049,950 Prior Years FY 2020 Budget Expenditure Schedule FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP 0 0 Beyond 5 Year CIP Total N/A N/A Total Construction Total N/A N/A 378,306 158,306 385,000 165,000 165,000 165,000 169,950 1,049,950 378,306 158,306 385,000 165,000 165,000 165,000 169,950 1,049,950 0 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Efficient and Effective Service Delivery Goal: C-1 Policy: C-1.3 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 377 ELECTRIC FUND Intersection of Alma and East Meadow Fund: Electric Fund Category: System Improvements Project Location: Various locations along railroad Managing Department: Utilities Initial Project Start: Fall 2017 Initial Project Completion: Winter 2018 Revised Project Start: Revised Project Completion: Winter 2021 Project Number: EL -17007 Facility Relocation for Caltrain Modernization Project Description This project allows for the relocation of overhead Utility Electric and Fiber Optic lines to provide adequate clearance from new electric lines being installed by the Peninsula Corridor Joint Pow- ers Board (Caltrain) to convert their commuter trains from diesel to electric power. Justification The Caltrain Modernization Program consists of converting Caltrain from diesel -hauled to Elec- tric Multiple Unit trains. The installation of the Overhead Catenary System above the rails to power the trains will cause conflicts with the City's overhead electric and communication lines, as well as those owned by others, such as AT&T and Comcast, which cross the railroad tracks. Originally, Caltrain was looking to have the overhead lines relocated/removed by August 2018 for an anticipated project completion in 2020. In order to meet Caltrain's timeline, Utilities obtained funding and started the design process in FY 2017. However, due to the need to coor- dinate with other cities along the corridor, Caltrain's timeline was delayed. If lines are placed underground, Utilities will look for opportunities to share the costs with AT&T and Comcast as part of the joint construction agreement between the three entities for installation of under- ground facilities. Supplemental Information Though electric power for the trains will be provided by PG&E from outside of Palo Alto's city limits, the timely relocation/removal of overhead electric lines will facilitate the conversion of the commuter train system from diesel fuel to electricity, reducing greenhouse gas emissions, 378 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND noise, and pollution in Palo Alto. Caltrain is receiving funding for the project from several differ- ent sources. If Caltrain does not obtain full funding to complete the project, construction fund- ing approved by Council for the relocation of facilities will be returned to reserves. Significant Changes 2021-2025 CIP: In June 2020, Council approved the contract for construction of this project, in conjunction with EL -19004 - Wood Pole Replacement project, and construction is expected to start in July 2020. 2020-2024 CIP: The Utilities Department received approval from Caltrain to continue removal of the overhead lines in October 2018. The installation of the Overhead Catenary System above the rails to power the trains will cause conflicts with the City's overhead electric and communi- cation lines, as well as those owned by others, including AT&T and Comcast, which cross the railroad tracks. Engineering is scheduled to be completed in June 2019 and construction will start in FY 2020. 2019-2023 CIP: The project was put on hold in FY 2018 until Caltrain received funding and gave the Utilities Department notice that the project was moving ahead. Staff is still negotiating with Caltrain on an agreement on cost sharing. At this time, Caltrain's requirement is to raise the overhead power lines and the budget was increased by $1.3 million to reflect the change. Funding Sources Schedule Funding Source Electric Fund Total Prior Years FY 2020 Budget 103,785 3,001,701 103,785 3,001,701 FY 2020 Est. 0 300,000 2,723,631 300,000 2,723,631 Ex eenc 0 FY 2023 0 0 0 iture Schedule 0 5 Year CIP FY 2025 Total O 2,723,631 O 2,723,631 Beyond 5 Year CIP Total 0 3,127,416 O 3,127,416 Project Phase Construction Design Total Prior Years FY 2020 Budget 21,865 3,001,701 81,918 0 103,783 3,001,701 FY 2020 Est. FY 2021 300,000 2,723,631 0 0 300,000 2,723,631 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 0 0 5YearCIP FY 2025 Total O 2,723,631 O 0 O 2,723,631 Beyond 5 Year CIP O 3,045,496 O 81,918 O 3,127,414 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 379 ELECTRIC FUND Potential Board/Commission Review: Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: May Require Environmental Review Architectural Review Board Planning and Transportation Commission Utilities Advisory Commission 380 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO ELECTRIC FUND Overhead electric lines in Foothills Park Fund: Electric Fund Category: System Improvements Project Location: Foothills Managing Department: Utilities Initial Project Start: Summer 2020 Initial Project Completion: Fall 2022 Revised Project Start: Revised Project Completion: Project Number: EL -21001 Foothills Rebuild (Fire Mitigation) Description Devastating wildfires throughout the State of California have prompted electric utilities throughout the state to identify areas within their jurisdiction that are susceptible to power -line ignited wildfires and to take steps to prevent their occurrence. This project proposes to rebuild the approximately 11 miles of overhead line, as necessary to mitigate the possibility of wildfire due to overhead electric lines. This could include the utilization of more robust equipment or construction practices, rerouting to avoid vegetation and improve access for inspection and maintenance, or converting the overhead lines to underground where feasible. Justification At the direction of the California Public Utilities Commission (CPUC) all electric Utilities in the state of California were required to review their service territories and determine areas that may be susceptible to wildfire that should be considered for inclusion on statewide Fire Threat Map. The City of Palo Alto Utilities (CPAU), with the assistance of a Fire Science Consultant, deter- mined that the area within our service territory west of Interstate 280 had an "Elevated Risk" (categories: Moderate, Elevated, Extreme) of wildfire, requiring more stringent construction, inspection, and vegetation management requirements. Subsequent state legislation required all utilities to prepare Wildfire Mitigation Plans outlining the processes and procedures CPAU will undertake to mitigate the threat of wildfires associated with overhead electric lines and equipment. In 2011 CPAU hired a consultant to perform a hazard risk assessment to assess natural and man made hazard risks associated with Utilities depart- ment assets, focusing on risk exposure and financial responsibility. Of all of the hazards evalu- ated, wildfire due to wind and in the foothills posed the highest financial risk. 382 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND Supplemental Information This project will solicit a design/build contractor to rebuild, relocate, or replace the over- head portions of the CPAU electric system serving customers in the high fire threat areas of Palo Alto to reduce the probability of a wildfire caused by overhead electric facilities. CPAU will solicit bids from qualified contractors to design, engineer, and construct a 12kV electric distribution line to replace, reinforce, reroute, and in some places expand, the existing city -owned overhead electric and fiber optic lines in the Foothills in Palo Alto. Design and construction will be performed in several phases, starting with the upper portion of the 12 kV line, including a new fiber optic cable installation between two CPAU water reservoirs and working down the hill. The estimated cost of this project is assuming replacement of the existing overhead system with overhead facilities in the same locations. Relocation or undergrounding of the lines will increase the project cost. If any relocation or undergrounding is recommended, corresponding cost adjustments will be brought forward in future budget cycles. Significant Changes 2021-2025 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2023 FY 2024 FY 2025 5YearCIP Beyond 5 Total Year CIP Total Electric Fund O 0 0 2,000,000 2,000,000 O 0 0 4,000,000 O 4,000,000 Total 0 0 2,000,000 2,000,000 0 Expenciture Schedule 0 0 4,000,000 O 4,000,000 Project Phase O FY 2020 Budget FY 2020 Est. FY 2022 FY 2023 FY 2024 5 Year CIP FY 2025 Total Beyond 5 Year CIP Total Construction 0 0 2,000.000 2,000,000 O 0 0 4,000,000 0 4,000,000 Total O 0 0 2,000,000 2,000,000 O 0 0 4,000,000 O 4,000,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 383 ELECTRIC FUND Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-2.13 Program: S1.3.1 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under section 15302. 384 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO ELECTRIC FUND Garland Drive Fund: Electric Fund Category: System Improvements Project Location: Louis/Oregon/Embarcadero/St Francis Managing Department: Utilities Initial Project Start: Fall 2019 Initial Project Completion: Spring 2023 Revised Project Start: Spring 2022 Revised Project Completion: Fall 2026 Project Number: EL -20000 Hopkins Substation 4/12kV Conversion Description This project will fund the conversion of the distribution system connected to the Hopkins Sub- station from 4kV to 12kV. Justification The future conversion of the Hopkins Substation from 4kV to 12kV requires that all the areas currently served at 4kV from the Hopkins Substation be converted to 12kV. This project will improve operating flexibility of the system, service reliability, and back-up to customers in downtown and other adjacent areas. Supplemental Information This project will be completed in the following seven phases, (schedule subject to change): FY 2024 - 1) Louis/California/Middlefield/Moreno and 2) Louis/Oregon/Embarcadero/St. Fran- cis FY 2025 - 3) St. Francis/Oregon/Amarillo/Louis; 4) Channing/Edgewood/Jackson/Greer; and 5) Channing/Embarcadero/Newell/Greer FY 2026 - 6) Channing/Center/Dana and 7) Channing/Embarcadero/Melville/Newell Significant Changes 2021-2025 CIP: This project has been deferred until related work in the area is completed. 386 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND 2019-2023 CIP: Project established. Funding Sources Schedule Funding Source Electric Fund Total Pr r FY 2020 Years Budget 0 0 FY 2020 Est. 0 0 FY 2021 FY 2022 0 50,000 FY 2023 FY 2024 FY 2025 5 Year CIP Total 120,000 2,120,000 1,820,000 4,110,000 O 50,000 120,000 2,120,000 1,820,000 4,110,000 Beyond 5 Year CIP Total 0 4,110,000 O 4,110,000 Ex eenciture Schedule Project Phase Construction Design Total Prior Years 0 0 0 FY 2020 Budget 0 0 0 FY 2020 Est. 0 0 0 FY 2021 FY 2022 0 15,679 O 34,321 O 50,000 120,000 2,120,000 1,820,000 4,110,000 FY 2023 FY 2025 5 Year CIP Total 120,000 2,120,000 1,820,000 4,075,679 0 0 0 34,321 Beyond 5 Year CIP Total 0 4,075,679 O 34,321 O 4,110,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 387 ELECTRIC FUND Fund: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Spring 2019 Revised Project Start: Winter 2019 Revised Project Completion: Summer 2022 Project Number: EL -17005 Aging electric equipment Inter -substation Line Protection Relay Description This project funds the replacement of existing wire relays with new microprocessor -based line differential protective relays to protect the City's 60kV sub -transmission line sections and equipment from damage due to faults (i.e. short circuits) on the 60kV line sections. Justification The existing electro-mechanical wire differential relays are approaching the end of their useful life and rely on a copper pilot wire cable system running between each substation to maintain communication between the relay pairs located at the ends of each 60kV line section. These pilot wire cables have aged significantly and are the source of repeated failures due to corrosion in connections and splices, which cause open circuits, particularly during the rainy season. During these periods of interrupted pilot wire communication, the existing pilot wire relays do not provide adequate back-up protection, putting the City at risk of an outage should a fault occur on the 60kV line section. Significant Changes 2021-2025 CIP: Installation for three of the thirteen line sections has been completed. Work will continue on the next highest priority sections with the expectation that approximately three line sections will be completed each year. This work requires the availability of fiber optic cable at each substation, which will be coordinated with the work undertaken to develop the Utilities Fiber Optic network. 2020-2024 CIP: Project title change from HCB Pilot Wire Replay Replacement to Inter -substa- tion Line Protection Relay. The scope and funding for the project have increased as staff has 388 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND determined that replacing the entire 60kV protection system is the best way to ensure reliable service. 2019-2023 CIP: Staff completed the relay replacements between Quarry and Hopkins Substa- tions, installation of fiber optic communication cables between Colorado, Maybell, East Meadow and Adobe Creek Substations, and is now working on installation of the relays at Maybell and East Meadow and placing them in service. 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2021 150,000 0 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total Project Phase Construction Design Total 305,121 215,928 30,000 340,429 305,121 215,928 30,000 340,429 150,000 Prior Years 244,088 61,015 305,103 FY 2020 Budget 130,927 85,001 215,928 0 Expenciture Schedule FY 2020 Est. 30,000 0 30,000 340,429 150,000 FY 2021 FY 2022 340,429 0 150,000 0 FY 2023 0 0 0 0 FY 2024 0 0 011 0 O 490,429 O 490,429 FY 2025 5 Year CIP Total O 490,429 O 0 O 490,429 O 825,550 O 825,550 Beyond 5 Year CIP Total O 764,517 O 61,015 O 825,532 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 389 ELECTRIC FUND Fund: Electric Fund Category: System Improvements Project Location: Area bounded by Los Palos, Glenbrook, Pomona, and Arastradero Managing Department: Utilities Initial Project Start: Spring 2010 Initial Project Completion: Summer 2012 Revised Project Start: Spring 2018 Revised Project Completion: Winter 2022 Project Number: EL -11003 Underground transformer and cable after years of service Rebuild Underground District 15 Description This project will rebuild and replace the underground electric system in Underground District 15. The area is bounded by Los Palos, Glenbrook, Pomona, and Arastradero. Work will include the replacement of deteriorated electrical cables, transformers and enclosures. Installation of new equipment will bring the electrical system up to current construction standards. Justification The underground system serving Underground District 15 was installed in 1973. The cables and equipment in the area have exceeded their expected life of 30 years. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water in win- ter. The water reduces the life of the equipment and electrical connections and requires the rebuilding of the facilities. Significant Changes 2021-2025 CIP: The project has been delayed to facilitate a request from residents to place transformer below ground. Staff is working on the added cost to residents and will prepare an agreement. The project budget scope has been reduced to design engineering in FY 2021 and construction tentatively planned for FY 2022. The project will be combined with the work in EL - 13003 and EL -16000 in a single bid package to solicit a construction contractor. 2020-2024 CIP: Work on this project has been delayed due to public input regarding the design of the project. 2019-2023 CIP: This project rebuilds and replaces the underground electric system in Under- ground District 15, the area bounded by Los Palos, Glenbrook, Pomona, and Arastradero. This 390 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND project is in the preliminary stages of assessment for engineering design and work will be coor- dinated with Rebuild Underground District 26 (EL -16000) which is rebuilding the electric sys- tem along Arastradero Road. Work on this project has been delayed due to staffing shortages. 2017-2021 CIP: Shifting project priorities and the loss of Engineering staff have delayed the completion of this project. Funding Sources Schedule Funding Source Electric Fund Total 43,345 FY 2020 Budget 459,609 43,345 459,609 FY 2020 Est. FY 2021 O 50,000 O 50,000 Ex aenc FY 2022 FY 2023 0 0 0 FY 2024 FY 2025 iture Schedule 0 5 Year CIP Total O 50,000 O 50,000 Beyond 5 Year CIP Total O 93,345 O 93,345 Project Phase Construction Design Total Prior Years 34,513 8,824 43,337 FY 2020 Budget 419,609 40,000 459,609 FY 2020 Est. 0 O 50,000 O 50,000 FY 2021 0 FY 2022 0 0 FY 2023 0 0 FY 2024 0 0 0 FY 2025 5 Year CIP Total 0 O 50,000 O 50,000 Beyond 5 Year CIP 0 0 0 Total 34,513 58,824 93,337 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 391 ELECTRIC FUND Fund: Electric Fund Category: System Improvements Project Location: Louis Road between Greer Street and Loma Verde Avenue Managing Department: Utilities Initial Project Start: Winter 2016 Initial Project Completion: Spring 2018 Revised Project Start: Spring 2019 Revised Project Completion: Winter 2022 Project Number: EL -13003 Electric crews installing new underground cables Rebuild Underground District 16 Description This project will rebuild and replace the underground electric system in Underground District 16. The area is located along Louis Road between Greer Street and Loma Verde Avenue. Work will include the replacement of deteriorated electrical cables, transformers, and enclosures. Installa- tion of new equipment will bring the electrical system up to current construction standards. Justification The underground system serving Underground District 16 was installed in 1974, and cables and equipment in the area have exceeded their expected life of 30 years. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water in them in the winter. The water reduces the life of the equipment and electrical connections and requires the rebuilding of the facilities. Significant Changes 2021-2025 CIP: Construction is tentatively planned for FY 2021. The project will be combined with the work in EL -11003 (Rebuild Underground District 15) and EL -16000 (Rebuild Under- ground District 26) in a single bid package to solicit a construction contractor. The project has been delayed to facilitate a request from residents to place transformer below ground related to project EL -11003. Staff is working on the added cost to residents and will prepare an agree- ment. 2020-2024 CIP: Work on this project has been delayed as Staff continues with the process of receiving public input regarding the design of the project. 392 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND 2019-2023 CIP: This project is in the preliminary stages of assessment for engineering design and work will be coordinated with Rebuild Underground District 26 (EL -16000), which is rebuilding the electric system along Arastradero Road. Funding has increased to reflect market prices and moved to FY 2019. Funding Sources Schedule Funding Source Electric Fund Total Prior Years 10,857 FY 2020 Budget 387,667 FY 2020 Est. 15,000 FY 2021 359,000 10,857 387,667 15,000 359,000 FY 2022 0 0 FY 2023 0 FY 2024 Expenditure Schedule 0 0 FY 2025 5 Year CIP Total O 359,000 O 359,000 Beyond 5 Year CIP Total 0 384,857 0 384,857 Project Phase Construction Design Total Prior FY 2020 FY 2020 Years Budget Est. 6,069 4,785 10,854 387,667 FY 2021 15,000 359,000 0 0 0 387,667 15,000 359,000 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 0 0 0 FY 2025 5 Year CIP Total Beyond 5 Year CIP O 359,000 0 O 0 0 O 359,000 0 Total 380,069 4,785 384,854 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 393 ELECTRIC FUND Utility Engineer planning out the next underground rebuild project Fund: Electric Fund Category: System Improvements Project Location: Channing Avenue; Center Street; Hamilton Avenue; and Lincoln Avenue Managing Department: Utilities Initial Project Start: Winter 2017 Initial Project Completion: Spring 2018 Revised Project Start: Spring 2020 Revised Project Completion: Spring 2024 Project Number: EL -14002 Rebuild Underground District 20 Description This project will rebuild and replace the underground electric system in Underground District 20. Work will include the replacement of deteriorated electrical cables, transformers, and enclo- sures. Installation of new equipment will bring the electrical system up to current construction standards. Justification The underground system serving Underground District 20 was installed in 1979, and cables and equipment in the area have exceeded their expected life of 30 years. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water during winter. The water reduces the life of the equipment and electrical connections and requires the rebuilding of the facilities. Significant Changes 2021-2025 CIP: This project has been deferred to later years due to delays in completing related work in the area. 2019-2023 CIP: This project rebuilds and replaces the underground electric system in Under- ground District 20, the area bounded by Channing Avenue, Center Street, Hamilton Avenue, and Lincoln Avenue. This project is in the preliminary stages of assessment for engineering design. 394 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior Years 9,968 FY 2020 Budget 50,000 9,968 50,000 FY 2020 Est. 0 0 0 0 O 1,400,000 O 1,400,000 0 0 Expenciture Schedule FY 2025 5 Year CIP Beyond 5 Total Year CIP Total 100,000 1,500,000 100,000 1,500,000 O 1,509,968 O 1,509,968 Project Phase Construction Design Total Prior Years 7,974 1,991 0 9,965 50,000 2020 Budget 50,000 FY 2020 Est. 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 FY 2024 O 1,400,000 O 0 O 1,400,000 FY 2025 5 Year CIP Total 100,000 1,500,000 0 0 100,000 1,500,000 Beyond 5 Year CIP Total O 1,507,974 O 1,991 O 1,509,965 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 395 ELECTRIC FUND Electric underground cable vault Fund: Electric Fund Category: System Improvements Project Location: Hamilton Avenue, San Francisquito Creek, Southwood Drive and Chaucer Street Managing Department: Utilities Initial Project Start: Fall 2016 Initial Project Completion: Summer 2019 Revised Project Start: Spring 2021 Revised Project Completion: Spring 2024 Project Number: EL -17000 Rebuild Underground District 23 Description This project will rebuild and replace the underground electric system in the area of the City bounded by Hamilton Avenue, San Francisquito Creek, Southwood Drive, and Chaucer Street. Work will include the replacement of deteriorated electrical cables, transformers, switches and enclosures. Justification The underground electric distribution system in the area bounded by Hamilton Avenue, San Francisquito Creek, Southwood Drive, and Chaucer Street was installed in 1983. Typical under- ground cable and equipment expected life is approximately 30 years in ideal conditions and now needs to be replaced. Installation of new equipment will bring the electrical system up to current construction standards. Significant Changes 2021-2025 CIP: This project has been deferred to later years due to delays in completing related work in the area. 2020-2024 CIP: The budget has increased $600,000 to account for increased substructure work and construction costs. 2019-2023 CIP: This project rebuilds and replaces the underground electric system in the area bounded by Chaucer Street, San Francisquito Creek, Hamilton Avenue, and Southwood Drive. This project is in the preliminary stages of assessment for engineering design. 2017-2021 CIP: Project established. 396 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. 0 0 O 1,100, 000 O 1,100,000 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total Project Phase Construction Total O 164,000 O 164,000 Prior Years FY 2020 Budget O 164,000 O 164,000 0 0 0 0 Expenciture Schedule FY 2020 Est. 0 0 FY 2021 0 0 FY 2022 0 0 FY 2023 FY 2024 O 1,100,000 O 1,100,000 O 1,100,000 O 1,100,000 FY 2025 5 Year CIP Total O 1,100,000 O 1,100,000 O 1,100,000 O 1,100,000 Beyond 5 Year CIP Total O 1,100,000 O 1,100,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 397 ELECTRIC FUND Arastradero Road (part of Underground District 26) Fund: Electric Fund Category: System Improvements Project Location: Arastradero Road between El Camino Real and Hillview Avenue Managing Department: Utilities Initial Project Start: Spring 2016 Initial Project Completion: Spring 2016 Revised Project Start: Spring 2019 Revised Project Completion: Winter 2022 Project Number: EL -16000 Rebuild Underground District 26 Description This project will rebuild and replace the underground electric system in Underground District 26. Work will include the replacement of deteriorated electrical cables, transformers, switches, and enclosures. Installation of new equipment will bring the electrical system up to current con- struction standards. Justification The electric system included in the scope of work of Underground District 26 was installed in 1984. Underground District 26 includes Arastradero Road between El Camino Real and Hillview Avenue. The cables are nearing the end of their expected life of 30 years and the fused switches that were installed at that time have operation issues and need to be replaced. In addition, most of the other equipment (transfomers, junctions, etc.) were installed in subsurface enclosures that have standing water, garden chemicals, oil, and other corrosive materials that impact equipment life. Significant Changes 2021-2025 CIP: The project budget scope has been reduced to design engineering in FY 2021 and construction tentatively planned for FY 2022. The project will be combined with the work in EL -11003 (Rebuild Underground District 15) and EL -13003 (Rebuild Underground District 16) in a single bid package to solicit a construction contractor. The project has been delayed to facili- tate a request from residents to place transformer below ground related to project EL -11003. Staff is working on the added cost to residents and will prepare an agreement. 398 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND 2019-2023 CIP: This project is in the preliminary stages of assessment for engineering design and will be designed in conjunction with the Underground District 15 project, which is rebuilding the electric system on Los Palos/Glenbrook/Pomona area. 2017-2021 CIP: Shifting project priorities and turnover of engineering staff have caused the delay for the completion of this project. Funding Sources Schedule Funding Source Electric Fund Total Prior Years 4,798 FY 2020 Budget 307,458 4,798 307,458 FY 2020 Est. 0 FY 2021 100,000 O 100,000 FY 2022 0 0 FY 2023 0 0 FY 2024 Expenditure Schedule 0 5 Year CIP FY 2025 Total 0 0 Beyond 5 Year CIP 100,000 0 100,000 0 Total 104,798 104,798 Project Phase Construction Design Total Prior Years 3,837 957 4,794 FY 2020 Budget 194,000 113,458 307,458 FY 2020 Est. 0 O 100,000 O 100,000 FY 2021 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 0 0 FY 2025 5 Year CIP Total 0 0 100,000 0 100,000 Beyond 5 Year CIP Total O 3,837 O 100,957 O 104,794 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 399 ELECTRIC FUND Underground Utilities Enclosure \I Fund: Electric Fund Category: System Improvements Project Location: Louis/California/Middlefield/ Moreno Managing Department: Utilities 1ja Initial Project Start: Fall 2018 Initial Project Completion: Spring 2020 -`� Revised Project Start: Spring 2020 Revised Project Completion: Winter 2024 Project Number: EL -19003 Rebuild Underground District 30 Description This project will rebuild and replace the underground electric system in the area of the City bounded by San Francisquito Creek, Edgewood Drive, Island Drive, Hamilton Avenue, Center Drive, Dana Avenue, Alester Avenue, and Jackson Drive. Work will include the replacement of deteriorated electrical cables, transformers, switches, and enclosures. Justification The underground electric distribution system in the area bounded by San Francisquito Creek, Edgewood Drive, Island Drive, Hamilton Avenue, Center Drive, Dana Avenue, Alester Avenue, and Jackson Drive was installed in 1987. Typical underground cable and equipment expected life is approximately 30 years in ideal conditions and now need to be replaced. Installation of new equipment will bring the electrical system up to current construction standards. Rebuild of this area is being done ahead of other older underground areas to facilitate the 4/12kV conversions needed for changes at Hopkins Substation (EL -20000). Significant Changes 2021-2025 CIP: This project is deferred to later years because of delays in completing related work in the area. 2020-2024 CIP: The budget has increased $300,000 to account for increased substructure work and construction costs. 2019-2023 CIP: Project established 400 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. 0 O 50,000 1,200,000 O 50,000 1,200,000 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total Project Phase Construction Total Prior Yea .s 0 0 0 0 0 FY 2020 Budget 0 0 0 0 0 Expenciture Schedule FY 2020 Est. 0 0 FY 2021 0 0 FY 2022 FY 2023 FY 2024 O 50,000 1,200,000 O 50,000 1,200,000 O 1,250,000 O 1,250,000 FY 2025 5 Year CIP Total O 1,250,000 O 1,250,000 O 1,250,000 O 1,250,000 Beyond 5 Year CIP Total O 1,250,000 O 1,250,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission San Francisquito Creek Joint Powers Authority Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 401 ELECTRIC FUND Fund: Electric Fund Category: System Improvements Project Location: Quarry Substation Managing Department: Utilities Initial Project Start: Spring 2013 Initial Project Completion: Spring 2015 Revised Project Start: Revised Project Completion: Fall 2024 Project Number: EL -14005 Substation crews installing underground facilities Reconfigure Quarry Feeders Description This project includes the reconfiguration of distribution circuits connections to substation trans- formers at Quarry Substation. The circuits will be more evenly divided between the four trans- formers at this substation to provide greater operating flexibility during outages. Justification Quarry Substation serves the Stanford Mall/Hospital area and the majority of the University Avenue downtown area. It has four substation transformers and ten circuits emanating from the substation to serve different areas. Two transformers have four circuits each while the remaining two (formerly at Alma Substation) have one circuit each. Load growth in the area requires the transfer of some of the circuits to the newly installed transformers to maintain operating flexibil- ity and balance the load. If this work is not performed, outages that affect two of the transform- ers could be longer in duration, leading to customer dissatisfaction, business impact, and financial losses. Significant Changes 2021-2025 CIP: This project has been reduced in scope to design only for FY 2021. Staff will reschedule the construction portion in the next 5 year CIP plan review. 2019-2023 CIP: The designs for this project are being adjusted to facilitate new electric loads proposed by Stanford Hospital and other significant projects in the area. The new design will incorporate work required to serve the new loads and will be constructed after the customer service work is completed. The project estimate and construction drawings are completed. The project has been delayed waiting for Stanford to complete the installation of boxes and con - 402 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND duits to facilitate the work as part of the service to the new Stanford BioMedical Innovations building. Funding Sources Schedule Funding Source Electric Fund Total Prior Years 582,381 FY 2020 Budget 480,516 582,381 480,516 FY 2020 Est. 0 FY 2021 50,000 0 50,000 Ex FY 2022 0 0 FY 2023 0 0 FY 2024 aenciture Schedule 0 0 FY 2025 0 0 50,000 1 5 Year CIP Total 50.000 Beyond 5 Year CIP Total 0 632,381 0 632,381 Project Phase Construction Design Total Prior Years 484,857 97,499 582,356 FY 2020 Budget 480,516 0 480,516 FY 2020 Est. 0 FY 2021 FY 2022 FY 2023 FY 2024 0 50,000 50,000 0 0 0 0 5Year CIP Beyond 5 FY 2025 Total Year CIP 0 0 50,000 50,000 0 0 Total 484,857 147,499 632,356 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 403 ELECTRIC FUND SCADA Technologist configuring SCADA software Fund: Electric Fund Category: System Improvements Project Location: SCADA System at Utility Control Center Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -02010 SCADA System Upgrades Description This project will upgrade the Supervisory Control and Data Acquisition (SCADA) system hard- ware. The SCADA system is used to monitor and control critical assets of the City's Electric, Gas, and Water utility systems from the Utility Control Center. Justification An upgrade to peripheral equipment is necessary each year to keep the hardware and software current in order to handle the ever-increasing demands on the system and maintain manufac- turer/industry support. Supplemental Information Annual budget amounts are for minor system upgrades/replacements. Full system upgrades are on a 3 to 4 year cycle. Significant Changes 2021-2025 CIP: This is an annual budget to fund various upgrades to the SCADA system and peripheral equipment. Increases reflect the increased cost of equipment and support. 2020-2024 CIP: The increase in FY 2021 budget increase is to fund the purchase and installa- tion of a demilitarized zone (DMZ) to add an additional layer of security to the City's local area network (LAN). An external network node can access only what is exposed in the DMZ, while the rest of the organization's network is firewalled. The DMZ functions as a small, isolated net- work positioned between the Internet and the LAN which will allow the City extra time to detect and address breaches before they further penetrate into the internal networks. 404 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total Project Phase N/A 265,000 180,000 135, 000 380,000 140,000 175,000 178,900 1,008,900 N/A 265,000 180,000 135,000 380,000 140,000 175,000 178,900 1,008,900 Prior Years 2020 Budget Expenciture Schedule FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total 0 Beyond 5 Year CIP N/A N/A Total Construction Total N/A N/A 265,000 180,000 134,999 379,999 139,999 175,000 178,900 1,008,897 265,000 180,000 134,999 379,999 139,999 175,000 178,900 1,008,897 0 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 405 ELECTRIC FUND Sample of energy use information that could be available to customers Fund: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Fall 2016 Initial Project Completion: Fall 2022 Revised Project Start: Fall 2021 Revised Project Completion: Fall 2029 Project Number: EL -11014 Smart Grid Technology Installation Description This project will implement portions of the Smart Grid Road Map that can be cost effectively applied to the City's Electric, Gas, and Water utility systems resulting in operating cost savings, environmental benefits, plus an increased quality of life and productivity for the residents and businesses of Palo Alto. Justification The Smart Grid will help the City of Palo Alto achieve its goals in: energy conservation, carbon emission reduction, efficient utilization of aging infrastructure, improved system reliability, inte- gration of distributed energy resources, accommodation of battery charging demands, cost- effective commodity purchases, and meeting customer demands for information. Supplemental Information This project could include aspects of data management system, smart metering, fiber optic infrastructure improvement, distribution system automation, outage management system, load management system, demand -side management system, leak and revenue protection, cus- tomer interface to energy usage, and customer equipment control. Significant Changes 2021-2025 CIP: This project will implement portions of the Smart Grid Road Map that can be cost effectively applied to the City's electric, gas, and water utility systems, resulting in operat- ing cost savings, environmental benefits, plus an increased quality of life and productivity for the residents and businesses of Palo Alto. Staff completed a Request for Proposal to solicit bids 406 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND to evaluate the implementation of Smart Grid technologies in Palo Alto incorporating informa- tion gathered from completed pilot projects. 2020-2024 CIP: In December 2018, the City Council accepted the 'Smart Grid and Utilities Tech- nology Implementation Plan' that recommended the implementation of an Automated Metering Infrastructure (AMI) based smart grid system at an estimated cost of $19 million. The Smart Grid will help the City achieve its goals in: energy and water conservation, carbon emission reduc- tion, efficient utilization of aging infrastructure, improved system reliability, integration of dis- tributed energy resources, cost-effective commodity purchases, and meeting customer demands for information. The cost is estimated to be borne by the Electric ($10.5 million), Gas ($3.4 million) and Water ($5.1 million) Funds. The actual project implementation is not expected to begin until 2023, upon the implementation of the customer information system upgrade project. It is also antici- pated the funds from the Electric Special Projects (ESP) reserves will be used to cover the initial capital costs. The Gas and Water Funds will then repay the ESP reserve loan over 10 years at 3.5% interest with an annualized payment of $0.41 million and $0.61 million respectively. 2019-2023 CIP: Project activities in 2019 include consultant development of system specifica- tions in preparation for an RFP to solicit contracts with meter data management systems and advanced metering infrastructure vendors for delivery in 2021 and 2022, respectively. Imple- mentation will begin in 2021 once the upgrade of Utilities' Customer Information System is com- plete. Funding Source Electric Fund Transfer from Gas Fund Transfer from Gas Tax Fund Total Prior Years Func FY 2020 Budget (238,943) 932,763 436,334 0 FY 2020 Est. ing Sources Schedule FY 2021 FY 2022 FY 2023 320,000 5,000,000 7,000,000 7,000,000 0 0 0 0 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total 0 (800,000) 18,200,000 (3,200,000) 14,761,057 0 800,000 800,000 3,200,000 4,436,334 180,000 0 0 0 0 0 0 0 0 0 180,000 377,398 932,763 320,000 5,000,000 7,000,000 7,000,000 0 0 19,000,000 0 19,377,391 Ex eenciture Schedule Project Phase Construction Design Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 299,136 932,763 320,000 5,000,000 7,000,000 7,000,000 78,255 0 0 0 0 0 377,391 932,763 320,000 5,000,000 7,000,000 7,000,000 0 01 5 Year CIP FY 2025 Total O 19,000,000 O 0 O 19,000,000 Beyond 5 Year CIP 0 19,299,136 O 78,255 O 19,377,391 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 407 ELECTRIC FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Transportation Section: Sustainable Transportation Goal: T-1 Policy: T-1.5 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: P4 This project is expected to have a possible exemption from CEQA under Section 15301. 408 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO ELECTRIC FUND High voltage circuit breakers Fund: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Summer 2020 Revised Project Start: Summer 2020 Revised Project Completion: Summer 2028 Project Number: EL -17002 Substation 60kV Breaker Replacement Description This project funds the purchase and replacement of high voltage circuit breakers that intercon- nect the nine electric substations and two power switching stations. There are 25 circuit break- ers reaching the end of their recommended reliable useful life expectancy and/or are now underrated for the use. Justification A recent 60kV circuit breaker study performed for the City of Palo Alto found that the inter- rupting current rating of two of these circuit breakers on the system is not high enough to han- dle the expected maximum fault current level. Three other circuit breakers are marginal with respect to their interrupting current rating. Six additional older oil circuit breakers are obsolete and have reached or are reaching the ends of their operable lives. One oil circuit breaker has experienced a non -catastrophic failure. Should there be a fault, it could result in a failure of any one of these twelve circuit breakers to operate properly, damaging the breaker and leading to a prolonged electric outage. These circuit breakers are integral and critical components of the electric utility transmission system. Significant Changes 2021-2025 CIP: This is an ongoing project over several years to replace 60 kV breakers at sub- stations. The increased cost is to cover anticipated increases in material and installation. 410 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND 2020-2024 CIP: Staff has increased the project scope to include all 60 kV circuit breakers in the distribution system, bringing the number of circuit breakers to replace from 12 to 25. This proj- ect will be a 10 -year program replacing 5 breakers per year. The annual budget of $600,000 includes engineering consulting services, material, and construction. 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total Project Phase Construction Design Total 242,650 770,000 720,000 600,000 600,000 600,000 600,000 618,000 3,018,000 242,650 770,000 720,000 600,000 600,000 600,000 600,000 618,000 3,018,000 Prior Years 210,009 32,630 242,639 770,000 720,000 600,000 600,000 600,000 600,000 618,000 3,018,000 FY 2020 Budget Ex aenciture Schedule FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total 720,000 720,000 600,000 600,000 600,000 600,000 618,000 3,018,000 50,000 0 0 0 0 0 0 0 O 3,980,650 O 3,980,650 Beyond 5 Year CIP Total O 3,948,009 O 32,630 O 3,980,639 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 411 ELECTRIC FUND Electric Substation transformer and bus structure Fund: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -89044 Substation Facility Improvements Description This project involves several improvements to each of the nine substation facilities in Palo Alto, including installation and replacement of capacitors, replacement of various substation equip- ment, renovation of security fences and entry gates, paving of driveways and parking areas in substations, upgrading of substation drainage systems, replacement of Remote Terminal Unit (RTU) equipment, bus voltage monitoring and local area network (LAN) connections, as well as other improvements. Justification The electric substations are the link between the transmission and distribution systems. At the substations, voltage levels are converted and distribution circuits branch out to provide power throughout the City. They are a key element to providing reliable electric service to residents and customers in Palo Alto. Work completed under this project helps to ensure reliable opera- tion and electric service. Significant Changes 2021-2025 CIP: Budget increase in FY 2021 for grounding upgrades. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5Year CIP Beyond 5 Total Year CIP Total Electric Fund Total N/A 348,332 348,332 740,000 450,000 400,000 200,000 206,000 1,996,000 N/A 348,332 348,332 740,000 450,000 400,000 200,000 206,000 1,996,000 0 0 N/A N/A 412 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Prior Project Phase Years FY 2020 Budget FY 2020 Est. 740,000 450,000 400,000 200,000 FY 2025 S Year CIP Beyond 5 Total Year CIP Total Construction N/A 348,332 348,332 206,000 1,996,000 N/A Total N/A 348,332 348,332 740,000 450,000 400,000 200,000 206,000 1,996,000 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 413 ELECTRIC FUND Fund: Electric Fund Category: System Improvements Project Location: Colorado Substation Managing Department: Utilities Initial Project Start: Fall 2015 Initial Project Completion: Spring 2017 Revised Project Start: Fall 2018 Revised Project Completion: Winter 2025 Project Number: EL -16003 Substation perimeter wall providing security for the enclosed equipment Substation Physical Security Description The electric substations are a key element of the Electric Distribution System used to provide electricity to residents and customers of Palo Alto. This project will evaluate options for protect- ing electric substations from outside vandalism and intrusion. If necessary, fences and other protections will be repaired. If warranted and approved, a request for proposal will be issued for construction. Justification The 2013 incident involving PG&E's Metcalf Substation in South San Jose has brought about increased security concerns regarding utility sites and systems. A severe disruption to one of Palo Alto's substations could result in outages of an extended period. The Utility Site Security Improvements project (EL -04012) addresses the aspects of visual security such as digital cam- eras, while this project addresses the need for physical protection. Significant Changes 2021-2025 CIP: This is a recurring project to support underground cable replacement, as needed. Project work will be coordinated with work proposed in EL -19002, Colorado Substation Site Improvements. 2020-2024 CIP: Project title changed from Substation Security to Substation Physical Security. The project budget has increased by $1.0 million to account for increased project scope at Col- orado and Hansen Substations and construction cost escalation. 2019-2023 CIP: Project budget increased by $0.3 million to account for construction escalation. 414 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 2017-2021 CIP: Shifting project priorities have caused the delay for the completion of this proj- ect. A consultant assessed and recommended security measures in 2017. Staff will review rec- ommendations and issue bids for selected improvements. Funding Sources Schedule Funding Source Electric Fund Total Prior Years 212,716 FY 2020 Budget 707,507 FY 2020 Est. FY 2021 340,000 1,865,852 FY 2022 300,000 FY 2023 200,000 FY 2024 165,000 FY 2025 5 Year CIP Total 165,000 2,695,852 212,716 707,507 340,000 1,865,852 300,000 200,000 165,000 165,000 2,695,852 Expenditure Schedule Beyond 5 Year CIP Total 0 3,248,568 O 3,248,568 Project Phase Construction Design Total Prior Years 164,231 48,458 212,689 FY 2020 Budget 627,743 79,764 707,507 FY 2020 Est. FY 2021 340,000 1,865,852 0 0 340,000 1,865,852 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total 300,000 200,000 165,000 165,000 2,695,852 0 0 0 0 0 300,000 200,000 165,000 165,000 2,695,852 Beyond 5 Year CIP Total O 3,200,083 0 48,458 O 3,248,541 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 415 ELECTRIC FUND Fund: Electric Fund Category: System Improvements Project Location: Electric Substations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -89038 Electric Substation used to distribute power to City of Palo Alto customers Substation Protection Improvements Description This project funds the purchase of protective overcurrent relays, circuit breakers, high voltage fuses, and other equipment used at electric substations to protect the equipment and circuits emanating from the substation from damage due to faults (i.e. short circuits) on the electric sys- tem. Justification The electric substations are the link between the transmission and distribution systems. At the substations, voltage levels are converted and distribution circuits branch out to provide power throughout the City. They are a key element to providing reliable electric service to residents and customers in Palo Alto. Protective equipment is used to stop power flow when there are problems on the electric system. As the Electric Distribution System becomes more complex and reliability more critical, maintenance of these systems is imperative. This project includes replacement of old protective devices and controls that no longer provide the level of functionality now required for more sophisticated and sensitive devices. Properly designed and operating protective systems are required to ensure public safety, reduce equip- ment damage, and minimize the impact of faults such as reduction in outage durations. Significant Changes FY 2020-2024 CIP: Staff completed the 60kV coordination study and is working on designs for replacement of current transformers that would be overloaded during faults. Staff is also work- ing on the designs to replace the relays on the Maybell Substation feeders. Due to the size and 416 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND complexity of this project, staff is in the process of procuring an Engineering Consultant to do the detailed design of the equipment layout and wiring. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total N/A 426,518 80,000 620,000 480,000 300,000 300,000 309,000 2,009,000 N/A 426,518 80,000 620,000 480,000 300,000 300,000 309,000 2,009,000 Ex aenciture Schedule 0 0 N/A N/A Project Phase Prior Years FY 2020 Budget FY 2020 Est. 620,000 480,000 300,000 300,000 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A N/A 426,518 80,000 620,000 480,000 300,000 300,000 309,000 2,009,000 426,518 80,000 309,000 2,009,000 0 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 417 ELECTRIC FUND Electric crews preparing to enter underground vault Fund: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -16001 Underground System Rebuild Description Underground primary electric cables and equipment have a limited life span and need to be replaced before they fail and cause outages. This project will replace underground electric equipment in areas that were originally installed underground instead of as a part of an Under- ground District. Work will include the replacement of deteriorated electrical cables, transform- ers, switches and enclosures. Installation of new equipment will bring the electrical system up to current construction standards. Justification The underground system cables and equipment installed prior to 1990 have an expected life of 30 years and now need to be replaced. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water in them in the winter. Exposure to water reduces the life of the equipment and electrical connections and require the rebuilding of the facilities. Utilities has specific projects to address rebuilding Underground Districts. This project will address replacing underground equipment that was installed originally as under- ground and not part of an Underground District. Significant Changes 2021-2025 CIP: This is an annual budget to fund various projects to replace underground cable as the need is identified. Increases reflect the increased cost of materials and installation. 2020-2024 CIP: Staff is working to identify areas that are high priority for cable replacement based on the age of the existing cables. This currently includes areas in the Stanford Research Park, Arastradero Road, and along East Bayshore Road. 418 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND 2019-2023 CIP: Shifting project priorities and staffing shortages have delayed identification and development of projects to replace underground facilities that fall under this project. 2016-2021 CIP: Project established. Funding Sources Schedule Funding Source Prior FY 2020 Years Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund N/A 350,000 30,000 350,000 350,000 350,000 350,000 360,500 1,760,500 0 N/A Total N/A 350,000 30,000 350,000 350,000 350,000 350,000 360,500 1,760,500 Expenciture Schedule 0 N/A Project Phase Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 350,000 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Construction N/A 350,000 30,000 349,999 349,999 349,999 360,500 1,760,497 0 N/A Total N/A 350,000 30,000 349,999 349,999 349,999 350,000 360,500 1,760,497 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 419 ELECTRIC FUND Aging pole that needs to be replaced. Fund: Electric Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -19004 Wood Pole Replacement Description This project will fund the annual replacement of deteriorated wood poles. Justification Wood poles are used to support overhead utility lines throughout the City of Palo Alto. Though poles are inspected, tested, and treated to maintain their integrity, over time poles will deterio- rate to the point that they are no longer safe for utility workers. Replacement of wood poles has been funded under the Electric System Improvement project (EL -98003); however, wood pole replacement competes with other system improvement and service reliability work for funding. A new specific project for pole replacement is being established to ensure proper funding is allocated each year. Significant Changes 2021-2025 CIP: This is an annual project to replace deteriorated poles. The increased costs are due to increases in cost of materials and construction labor. In June 2020, Council approved the contract for construction of this project, in conjunction with EL -17007 - Facility Relocation for Caltrain Modernization project and construction is expected to start in July 2020. 2020-2024 CIP: Project revenues updated to reflect estimated shared costs from AT&T for joint pole access. 2019-2023 CIP: Project established. 420 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Prior Funding Source Years FY 2020 Budget FY 2020 Est. FY 2023 FY 2025 5 Year CIP Beyond 5 Total Year CIP Total Electric Fund N/A 1,350,000 25,000 2,825,000 1,350,000 1,350,000 1,350,000 1,395,000 8,270,000 0 N/A Other N/A 150,000 0 150,000 150,000 150,000 150,000 150,000 750,000 0 N/A Total N/A 1,500,000 25,000 2,975,000 1,500,000 1,500,000 1,500,000 1,545,000 9,020,000 0 N/A Expenciture Schedule Project Phase Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Construction N/A 1,500,000 25,000 2,975,000 1,500,000 1,500,000 1,500,000 1,545,000 9,020,000 0 N/A Total N/A 1,500,000 25,000 2,975,000 1,500,000 1,500,000 1,500,000 1,545,000 9,020,000 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 421 CITY OF PALO ALTO ELECTRIC FUND Undergrounding Projects ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 423 ELECTRIC FUND Fund: Electric Fund Category: Undergrounding Projects Project Location: Managing Department: Utilities Initial Project Start: Spring 2017 Initial Project Completion: Spring 2019 Revised Project Start: Spring 2023 Revised Project Completion: Spring 2025 Project Number: EL -08001 Intersection of Embarcadero Road and Waverley Street (part of Underground District 42) Underground District 42 - Embarcadero Road, Emerson, Middlefield Description This project will replace the existing overhead electrical distribution system with an under- ground system along Embarcadero between Emerson and Middlefield. This project involves cre- ating an Underground Utilities District and performing the work on a general benefit basis under the provisions of Utility Rule 17 which requires the Utility to bear the cost of the distribu- tion system and the property owners to bear the cost of undergrounding their services. Justification Benefits of undergrounding include system improvement, higher reliability, reduced tree trim- ming, and improved aesthetics. Undergrounding has been approved to continue the ongoing underground conversion program and also because the area meets the California Public Utilities Commission rules dictating the areas where a telephone company can underground their lines. Significant Changes 2021-2025 CIP: This project has been deferred due to a lack of resources and higher priority projects. 2020-2024 CIP: Design and construction are being spread over two years. 424 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Other Total Prior Years FY 2020 Budget O 50,000 O 0 O 50,000 FY 2020 Est. 0 0 0 0 0 0 FY 2023 O 1,750,000 O 0 O 1,750,000 (50,000) 300,000 250,000 FY 2025 5 Year CIP Total O 1,700,000 O 300,000 O 2,000,000 Beyond 5 Year CIP Total O 1,700,000 0 300,000 O 2,000,000 Expenciture Schedule Project Phase Construction Design Total Prior FY 2020 Years Budget O 0 O 50,000 O 50,000 FY 2020 Est. 0 0 0 FY 2021 0 0 0 FY 2022 FY 2023 O 1,750,000 O 0 O 1,750,000 FY 2024 250,000 0 250,000 FY 2025 5 Year CIP Total O 2,000,000 O 0 O 2,000,000 Beyond 5 Year CIP Total 0 2,000,000 O 0 O 2,000,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to be categorically exempt from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 425 ELECTRIC FUND Alma Street at Embarcadero Road (part of Underground District 43) Fund: Electric Fund Category: Undergrounding Projects Project Location: Alma, Addison, Bryant, and Melville Managing Department: Utilities Initial Project Start: Spring 2018 Initial Project Completion: Spring 2019 Revised Project Start: Spring 2022 Revised Project Completion: Spring 2024 Project Number: EL -11009 Underground District 43 - Alma/ Embarcadero Description This project will replace the existing overhead electrical distribution system with an under- ground system in the area bounded by Alma, Addison, Bryant, and Melville. This project involves creating an Underground Utilities District and performing the work on a general benefit basis under the provisions of Utility Rule 17, which requires the Utility to bear the cost of the distribu- tion system and the property owners to bear the cost of undergrounding their services. Justification Benefits of undergrounding include system improvement, higher reliability, reduced tree trim- ming, and improved aesthetics. Undergrounding has been approved to continue the ongoing underground conversion program and also because the area meets California Public Utilities Commission rules dictating the areas where a telephone company can underground their lines. Significant Changes 2021-2025 CIP: This project is deferred to later years to focus on higher priority work. 2020-2024 CIP: Design and construction work is being spread over two years. 426 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Other Total Prior Years FY 2020 Budget FY 2020 Est. 0 0 0 FY 2023 O 56,000 1,700,000 O 0 300,000 O 56,000 2,000,000 0 0 0 FY 2025 5 Year CIP Beyond 5 Total Year CIP Total O 1,756,000 O 300,000 O 2,056,000 O 1,756,000 0 300,000 O 2,056,000 Expenciture Schedule Project Phase Construction Design Total Prior FY 2020 Years Budget 0 0 0 0 0 0 FY 2020 Est. 0 0 0 FY 2021 FY 2022 0 0 1,999,808 O 56,000 O 56,000 2,000,000 192 FY 2024 0 0 0 FY 2025 5 Year CIP Total O 1,999,808 O 56,192 O 2,056,000 Beyon Year CIP Total 0 1,999,808 O 56,192 O 2,056,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 427 ELECTRIC FUND Fund: Electric Fund Category: Undergrounding Projects Project Location: 400 block of West Charleston and El Camino Real Managing Department: Utilities Initial Project Start: Spring 2015 Initial Project Completion: Spring 2017 Revised Project Start: Spring 2017 Revised Project Completion: Winter 2022 Project Number: EL -12001 Overhead facilities at the intersection of Arastradero Road and El Camino Real (part of Underground District 46) Underground District 46 - Charleston/ El Camino Real Description This project includes the costs to underground the existing overhead Electrical Distribution Sys- tem in the area along the 400 block of West Charleston and El Camino Real. Justification Benefits of undergrounding include system improvement, higher reliability, reduced tree trim- ming, and improved aesthetics of this busy intersection. Funding has been approved to con- tinue the ongoing underground conversion program and also because the area meets California Public Utilities Commission rules dictating the areas where a telephone company can under- ground their lines. Significant Changes 2021-2025 CIP: Construction began in June 2018 and the installation of underground substruc- tures (conduits and boxes) to facilitate the installation of the electric distribution system was completed in June 2019. A shortage of staffing has delayed completion of the construction of the underground system. Staff will proceed with going out to bid for a contractor to complete all remaining electric work (including transmission line rebuild) to complete the project by Win- ter 2022. 2020-2024 CIP: Construction began in June 2018. Undergrounding will be completed by June 2019, and the overhead system will be removed. 428 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND 2017-2021 CIP: Due to safety concerns, this project was re -prioritized and moved up by one year. Funding Sources Schedule Funding Source Electric Fund Other Total Prior Years FY 2020 Budget 2,009,204 1,171, 531 (319,256) 0 1,689,948 1,171,531 FY 2020 Est. FY 2021 150,000 1,021,531 0 0 150,000 1,021,531 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 0 0 0 FY 2025 5 Year CIP Total O 1,021,531 O 0 O 1,021,531 Beyond 5 Year CIP Total O 3,180,735 0 (319,256) O 2,861,479 Exoenciture Schedule Project Phase Construction Design Total Prior Years FY 2020 FY 2020 Budget Est. 1,771,952 1,153,315 556,472 18,216 2,328,424 1,171,531 FY 2021 150,000 1,021,531 0 0 150,000 1,021,531 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 0 0 5Year CIP Beyond S FY 2025 Total Year CIP O 1,021,531 o 0 O 1,021,531 Total O 2,943,483 O 556,472 O 3,499,955 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 429 ELECTRIC FUND Fund: Electric Fund Category: Undergrounding Projects Project Location: Middlefield, Homer Avenue, Webster Street, and Addion Avenue Managing Department: Utilities Initial Project Start: Spring 2013 Initial Project Completion: Spring 2016 Revised Project Start: Revised Project Completion: Summer 2019 Project Number: EL -11010 Overhead facilities that will be undergrounded as part of Underground District 47 Underground District 47 -Middlefield, Homer, Webster, Addison Description This project includes the design costs to underground the existing overhead Electrical Distribu- tion System. Justification Benefits of undergounding include system improvement, higher reliability, reduced tree trim- ming, and improved aesthetics. Funding has been approved to continue the ongoing under- ground conversion program and also because the area meets California Public Utilities Commission rules dictating the areas where a telephone company can underground their lines. Underground District 47 is bounded by Middlefield, Homer Avenue, Webster Street, and Addi- son Avenue. Significant Changes 2021-2025 CIP This project undergrounds the existing overhead distribution system in the area bounded by Middlefield Road, Homer Avenue, Webster Street, and Addison Avenue. Installation of substructures and utility electric system is completed. Most of the property owners (except a few ones) have connected their existing electrics services to the new undergrounding electric distribution system. The remaining property owner is expected to complete their portion of conversion work by August 2020. Removal of existing overhead electric distribution lines is already started and is expected to be complete by September 2020. 430 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET ELECTRIC FUND 2020-2024 CIP: Remaining property owners completed their portion of conversion work by February 2019. Removal of existing overhead distribution lines commenced in March 2019 and is expected to be complete by June 2019. 2019-2023 CIP: Construction by City staff is approximately 85 percent completed for this area. Work is being done in conjunction with the Underground District 19 project (EL -11008). Funding Sources Schedule Funding Source Electric Fund Other Total Prior Years 2,084,965 1,105,161 3,190,126 FY 2020 FY 2020 Budget 461,422 0 461,422 40,000 0 40,000 FY 2021 120,000 0 120,000 FY 2022 0 0 0 FY 2023 FY 2024 O 0 0 120,000 O 0 0 0 O 0 0 120,000 Beyond 5 Year CIP O 2,244,965 O 1,105,161 O 3,350,126 Project Phase Construction Design Total Prior Years 2,552,086 638,009 3,190,095 FY 2020 Budget 461,422 Expenciture Schedule FY 2020 Est. 40,000 0 0 461,422 40,000 FY 2021 120,000 0 120,000 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 0 0 0 FY 2025 5 Year CIP Total O 120,000 O 0 O 120,000 Beyond 5 Year CIP O 2,712,086 O 638,009 O 3,350,095 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 431 CITY OF PALO ALTO FIBER OPTICS FUND CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 433 FIBER OPTICS FUND Overview The City of Palo Alto is the only municipality in the State of California that operates a full suite of City -owned utility services. The most recent addition to this list of services provided to City of Palo Alto residents and commercial customers is the licensing of dark fiber service connec- tions on a dark optical fiber backbone network (fiber network), originally designed and built by the City in the mid to late 1990s. For the 2021-2025 Capital Improvement Program (CIP), expenditures of $3.3 million are programmed, with $1.5 million allocated in Fiscal Year 2021. Major projects funded in the 2021-2025 CIP include Fiber Optics Customer Connections ($1.3 million), Fiber Network Sys- tem Improvements ($1.0 million) and Fiber Network System Rebuild ($1.1 million). The budget for the Fiber Optics CIP can be categorized into two types of projects: Capacity Improvements and Customer Connections. Fiber Optics Fund Capital Expenditures $2,000,000 $1,600,000 $1,200,000 $800,000 $400,000 $0 I t I I % S 1 1 I % I % I il•--0---f---E % I 11 FY 2017 FY 2019 FY 2021 FY 2023 FY 2025 Actuals Actuals Adopted Projected Projected Infrastructure Inventory CLASSIFICATION QUANTITY Route Miles of Backbone Fiber Cable 49 Route Miles of Overhead Backbone Fiber 16 Optic Cable Route Miles of Underground Backbone Fiber 33 Optic Cable Capacity Im orovements With advances in various technologies dependent on high -bandwidth broadband connectivity, increases in online services and applications, and significant increases in data transmission over fiber optic networks, access to fiber optic cables is increasingly in demand. To ensure reliable fiber optic service to City of Palo Alto residents and commercial customers, network compo- nents such as fiber optic cables and splice cabinets need to be upgraded or added to increase capacity; replaced or protected from damage by animals; and rerouted away from hazardous conditions. 434 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET FIBER OPTICS FUND Recent Accomplishments • Added new fiber conduit on University Avenue as part of the Upgrade Downtown project. • Completed field investigation and design of new fiber backbone cables from Park Boulevard Substation to Stanford Research Park area. 2021-2025 Capital Improvement Program Recurring Projects There is one recurring project in the Capacity Improvements category in the 2021-2025 CIP: ▪ Fiber Network System Improvements (Fiscal Year 2021: $0.2 million; 5 -Year CIP: $1.0 million) Non -Recurring Projects There is one non -recurring project in the Capacity Improvements category in the 2021-2025 CIP: . Fiber Network System Rebuild (Fiscal Year 2021 and 5 -Year CIP: $1.1 million) The Fiber Network System Rebuild project is expected to extend through Fiscal Year 2021 and will rebuild portions of the network that have reached capacity. This project will increase the network's capacity and ability to provide dark fiber optic service connections to all potential customers. Rebuilding portions of the fiber network includes installation of additional fiber optic cables in the Stanford Research Park area and replacement of several below ground splice clo- sures with pad -mounted pedestals. Rebuild work scheduled for Fiscal Year 2021 includes install- ing substructure and dark fiber for a new fiber path from Park Boulevard Substation to the Stanford Research Park area. Customer Connections The fiber network must evolve as customers continually change their fiber optic needs due to equipment additions, new construction, building expansions, building remodels, teardowns and rebuilds, and new building occupancy types. Projects in this category include work required to meet the needs of customers who have applied for new or upgraded dark fiber optic service connections. The connection costs associated with new or upgraded connections are offset by non -recurring charges (NRC) to establish the connections and monthly recurring charges (MRC) or dark fiber license fees. Recent Accomplishments . Installed public Wi-Fi to unserved City facilities, including community areas in Cubberley Community Center, Lucie Stern Community Center, and Baylands Golf Links. 2021-2025 Capital Improvement Program Recurring Projects There is one recurring project, Fiber Optics Customer Connections, in the Customer Connec- tions category. In the 5 -Year Capital Improvement Program, recurring funding in this project FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 435 FIBER OPTICS FUND remains at $0.25 million annually. This project provides funding for the installation of fiber optic infrastructure for new service connections. Non -Recurring Projects There are no non -recurring projects in this category. Summary of Capital Activity FIBER OPTICS FUND Project Number Source of Funds Project Title FY 2019 Actuals FY 2020 Estimate FY 2021 Adopted FY 2022 FY 2023 FY 2024 FY 2025 5 -Year Total Other Revenues FO -10000 Fiber Optics Customer Connections: Connection Charges 42,396 35,000 200,000 200,000 200,000 200,000 200,000 1,000,000 Other Revenues Total 42,396 35,000 200,000 200,000 200,000 200,000 200,000 1,000,000 Total Sources 42,396 35,000 200,000 200,000 200,000 200,000 200,000 1,000,000 Use of Funds Capacity Improvements FO -10001 Fiber Optics Network System Improvements 1,009,942 125,000 200,000 200,000 200,000 200,000 200,000 1,000,000 FO -16000 Fiber Optics Network System Rebuild 0 0 1,075,000 0 0 0 0 1,075,000 Capacity Improvements Total 1,009,942 125,000 1,275,000 200,000 200,000 200,000 200,000 2,075,000 Customer Connections FO -10000 Fiber Optics Customer Connections 133,326 77,000 250,000 250,000 250,000 250,000 250,000 1,250,000 Customer Connections Total 133,326 77,000 250,000 250,000 250,000 250,000 250,000 1,250,000 Total Uses 1,143,268 202,000 1,525,000 450,000 450,000 450,000 450,000 3,325,000 436 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET LEGEND MIDDLEFIELD RD MIDDLEFIELD RD F PROPOSED FIBER OPTIC BACKBONE EXTENSION Fl ADD FIBER CABLE TO INCREASE CAPACITY TO SERVE (16000) 2018-2022 F6 SAME AS ABOVE (16000) 2018-2023 VARIOUS EXPANSION IN CONJUNCTION WITH UTILITY COMMUNICATION UPGRADES (16000) 2021-2025 PROPOSED FIBER OPTIC SYSTEM IMPROVEMENT VARIOUS RELIABILITY IMPROVEMENT FOOTHILLS SYSTEM REBUILD (10001) RECURRING (10001) 2021-2023 s _y The C i r s of Palo Alto This map is a product of the CityorfPaloAtcGIS FIBER OPTIC FUND 2021-2025 CAPITAL IMPROVEMENT PROGRAM -11 IF :EGG FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 1_.D2_2Dit@:15:49 E ;i s_•.aissdmin,,metawiew. mdb This document is a graphicreiacsentaticn on y cf brat available sources. The City of Pala AItu assumes nu respons ibi I ity fc= any errors. X713.89 to 2:012 City of Pala Alto CITY OF PALO ALTO FIBER OPTICS FUND Capacity Improvements FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 439 FIBER OPTICS FUND Fiber optic crew installing new fiber optic cables Fund: Fiber Optics Fund Category: Capacity Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: FO -10001 a Fiber Optics Network -System Improvements Description This project provides funding to improve reliability within the existing fiber network. Typical activities in this project include purchasing, upgrading, and installing fiber optic cables, con- duits, and splice enclosures. Justification This project promotes the formation of a competitive market for telecommunications in Palo Alto by accelerating the pace at which high -quality, low-cost, advanced telecommunications services are delivered to the residents and businesses in Palo Alto. This occurs while limiting the negative impacts on Palo Alto's environment by using existing conduit and wood utility poles in the public rights -of -way. This also enables the Fiber Optics Fund to generate additional reve- nues through the enhanced use of its existing conduit and wood utility poles. Supplemental Information The Fiber Optics Utility continues to add capacity improvements in the form of additional fiber in congested areas as well as areas of predicted growth. Significant Changes 2021-2025 CIP: Changed project title from Fiber Optic System Improvements to Fiber Optic Network - System Improvements. 440 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET FIBER OPTICS FUND 2020-2024 CIP: The Fiber Optics Fund will build emergency water supply resiliency at Monte- bello reservoir to enable the Utilities Supervisory Control and Data Acquisition (SCADA) system to add full remote -control valves at the reservoir. Montebello is the only reservoir (of seven) remaining without available fiber service connections. Staff must manually turn on/off the valves which may be difficult after a major earthquake or unsafe during a wildfire or similar emergencies. In addition, intermittent loss of cellular and radio coverage in the foothills area where the reservoir is located may occur. This is a major impediment for emergency response calls. Finally, if fiber is available at Montebello Reservoir, Utilities can use this fiber for backhaul communication links for Advanced Metering Infrastructure (AMI) collectors to serve customers. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Fiber Optics Fund Total 791,665 N/A N/A 791,665 125,000 200,000 200,000 200,000 200,000 200,000 1,000,000 125,000 Ex 200,000 200,000 200,000 200,000 oenciture Schedule 200,000 1,000,000 0 0 N/A N/A Project Phase Prior Years FY 2020 Budget FY 2020 Est. 200,000 200,000 FY 2023 200,000 FY 2025 5Year CIP Beyond 5 Total Year CIP Total Construction Total N/A 791,665 125,000 200,000 200,000 1,000,000 N/A 791,665 125,000 200,000 200,000 200,000 200,000 200,000 1,000,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Business & Economics Section: Culture of Innovation and Business Diversity Goal: B-4 Policy: B-4.1 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is categorically exempt form CEQA under section 15302. N/A N/A FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 441 FIBER OPTICS FUND Fiber optic splice closer ready for inspection and work Fund: Fiber Optics Fund Category: Capacity Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2016 Initial Project Completion: Spring 2018 Revised Project Start: Spring 2019 Revised Project Completion: Spring 2021 Project Number: FO -16000 Fiber Optics Network - System Rebuild Description This project rebuilds portions of the fiber network to improve capacity, which will facilitate licensing of dark fiber to companies that provide telecommunication services to residents and businesses in Palo Alto. The project will install new aerial duct or substructures (conduit and boxes) and additional fiber backbone cables to increase capacity for sections of the network that are at or near capacity to meet customer requests for service connections. The main rebuild project areas are the Stanford Research Park, the Palo Alto Internet Exchange (PAIX) at 529 Bryant Street, and the downtown business district. Justification The fiber network was planned, designed, and constructed in the mid to late 1990s by City of Palo Alto Utilities Department. The Utilities Department began to license dark fiber service con- nections for commercial purposes in the late 1990s. Since then, several sections of the fiber net- work have reached capacity and limited the City's ability to efficiently serve its customers. This project will increase network capacity and improve reliability, allowing the City to maintain a competitive market for telecommunications by accelerating the pace at which high -quality and low-cost advanced telecommunications services are delivered to residents and businesses. Supplemental Information Coordination of Fiber -to -the -Premise (FTTP) with electric and natural gas utility planning enables an integrated approach to strategies such as building electrification and electric vehicle support infrastructure at the scale of neighborhood blocks and potentially entire neighbor - 442 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET FIBER OPTICS FUND hoods. Contingent on completing a competitive Request for Proposals process and seeking Council approval, a telecommunications consulting firm will be retained under a Professional Services Agreement to develop a fiber network expansion plan in four (4) phases. The scope of work entails the following: - Phase 1 seeks a high-level design and cost estimate for fiber expansion to support Advanced Metering Infrastructure (AMI), SCADA) and wireless communication for City field staff and other City services; - Phase 2 seeks a detailed engineering design and cost estimate for fiber expansion to support AMI, SCADA, and wireless communication for City field staff and other City services; - Phase 3 seeks a business case and high-level design for a citywide FTTP network. The FTTP network and high-level design in the business case should expand on the fiber network for AMI, SCADA and wireless communication; and - Phase 4 seeks a detailed engineering design, cost estimate and a phased deployment approach for FTTP. Upon the completion of each phase, staff will return to the Council with findings and recom- mendations and request authorization to proceed to the next phase. Note: The fiber optic connections for AMI implementation and connections for the existing SCADA system is funded by the Electric Fund. Significant Changes 2021-2025 CIP: Changed project title from Fiber Optic System Rebuild to Fiber Optic Network - System Rebuild. In November 2018, the Council accepted the Smart Grid and Technology Imple- mentation Plan and directed staff to align fiber network expansion with the AMI implementation plan. The project was delayed and funding was reappropriated. In June 2019, Council directed staff to design and plan a fiber network system based on funda- mental principles that leverage and expand the network to support - Communications platform for AMI; - Supervisory Control and Data Acquisition (SCADA) systems; - Emerging Smart City initiatives (e.g. traffic management, smart streetlights, parking garage sensors, data collection); and - Deployment of City operations dependent on fiber for the delivery of essential City services. The objective is to pursue a comprehensive fiber expansion strategy from an integrated cross - utility perspective. This strategy is focused on evaluating the feasibility of integrating fiber net- work expansion into other ongoing utility capital improvement projects and programs, if practi- cal, to fully leverage the City's fiber asset. The City is adding new telecommunication infrastructure which may reduce the incremental cost to extend fiber and wireless communica- FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 443 FIBER OPTICS FUND tions infrastructure to residential and commercial areas. This integrated strategy for fiber expan- sion planning includes the above -noted fiber network rebuild project and may also become a foundation for (FTTP). 2019-2023 CIP: Due to limited staffing, this project has shifted to start in FY 2019. Additionally, $0.3 million has been added to the following two years to address additional site locations. Funding Sources Schedule Funding Source Fiber Optics Fund Total Prior Years 167,165 FY 2020 Budget 775,000 167,165 775,000 FY 2020 Est. FY 2021 FY 2022 O 1,075,000 O 1,075,000 0 5 Year CIP FY 2023 FY 2024 FY 2025 Total 0 Expenditure Schedule 0 O 1,075,000 O 1,075,000 Beyond 5 Year CIP Total 0 1,242,165 O 1,242,165 Project Phase Construction Design Total Prior Years 133,727 33,429 167,156 FY 2020 Budget 775,000 0 775,000 FY 2020 Est. FY 2021 O 1,075,000 O 0 O 1,075,000 FY 2022 0 0 0 0 FY 2023 0 0 FY 2024 0 0 0 FY 2025 5 Year CIP Total O 1,075,000 0 0 O 1,075,000 Beyond 5 Year CIP Total 0 1,208,727 O 33,429 O 1,242,156 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Business & Economics Section: Culture of Innovation and Business Diversity Goal: B-4 Policy: B-4.1 Architectural Review Board Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is categorically exempt form CEQA under section 15302. 444 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET FIBER OPTICS FUND Customer Connections FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 445 FIBER OPTICS FUND Technician installing new fiber optic cables Fund: Fiber Optics Fund Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: FO -10000 Fiber Optics Customer Connections Description This project provides funding for the installation of fiber optic infrastructure for new service connections. Typical activities in this project include: purchasing, upgrading, and installing fiber optic cables, conduits, and splice enclosures at customer sites. Justification This project promotes the formation of a competitive market for telecommunications in Palo Alto, accelerating the pace at which high -quality, low-cost, advanced telecommunications ser- vices are delivered to businesses while limiting the negative impacts on Palo Alto's environment by using existing conduits and wood utility poles rather than adding additional infrastructure to support the system. This project enables the Fiber Optics Fund to generate additional revenues through the enhanced use of its conduits and poles. Supplemental Information The cost to the Fiber Optics Fund associated with new service connections and the City's cost of ownership are billed to the requesting parties. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 S Year CIP Total Beyond 5 Year CIP Total Fiber Optics Fund Other N/A 75,000 N/A 200,000 77,000 50,000 50,000 50,000 50,000 250,000 450,000 0 200,000 200,000 200,000 200,000 0 800.000 0 0 N/A N/A Total N/A 275,000 77,000 250,000 250,000 250,000 250,000 250,000 1,250,000 0 N/A 446 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET FIBER OPTICS FUND Expenditure Schedule Project Phase Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Beyond 5 Total Year CIP Construction N/A 275,000 77,000 249,998 249,999 249,999 250,000 250,000 1,249,996 NIA Total N/A 275,000 77,000 249,998 249,999 249,999 250,000 250,000 1,249,996 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Business & Economics Section: Culture of Innovation and Business Diversity Goal: B-4 Policy: B-4.1 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is categorically exempt form CEQA under section 15302. N/A FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 447 CITY OF PALO ALTO GAS FUND CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 449 Overview The City of Palo Alto is the only municipality in California that operates a full suite of City - owned utility services. The municipal natural gas distribu- tion system began operation in 1917 and provides safe, reliable, and cost effective gas service to residents and customers of Palo Alto. For the 2021-2025 Capital Improvement Program (CIP), approximately $41.5 million is projected, with $9.3 million allo- cated in Fiscal Year 2021. Overall, a total of seven projects are planned for the 5 -year CIP. Gas Fund Capital Expendiures $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 I i♦ S ♦ ♦ •• I♦ I ♦ I ♦ I ♦ ♦ ♦ I I I ♦ ♦ I ♦ I ♦ ' ♦ S ♦ 1 ♦ i ♦ ♦ ♦ I I / • FY 2017 Actuals FY 2019 Actuals FY 2021 Adopted FY 2023 Projected FY 2025 Projected Major projects funded in the 2021-2025 CIP include Gas Main Replacements (cumulative total of $29.6 million), Gas System, Customer Connections ($5.8 million), and Gas Meters and Regula- tors ($3.0 million). The budget for the Gas Fund CIP can be categorized into three separate types of projects: Customer Connections, Gas Main Replacements, and System Improvements. Infrastructure Inventory CLASSIFICATION QUANTITY Total miles of gas main distribution system 211 Total miles of gas service extension to resi- 205 dents and businesses Number of gas receiving stations 4 Natural Gas System MATERIAL TYPE MILES OF SERVICES IN SYSTEM (AVG MILES OF MAINS IN SYSTEM NUMBER OF SERVICES IN SYSTEM 62'SERVICE) Steel Plastic, PVC Plastic, PE 62.68 33.70 114.02 Plastic, ABS 0.11 Plastic, Other Other TOTAL 1,735 691 14,129 50 0.01 35 0 766 210.52 17,406 20.37 8.11 165.94 0.59 0.41 8.99 204.41 450 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET GAS FUND Customer Connections As customers continually change their gas needs due to equipment additions, building expan- sions, building remodels, and new building occupancy types, the gas system must evolve to meet these needs. The Gas System Customer Connections project, which is one of the largest recurring projects within the Gas Fund ($1.1 million in Fiscal Year 2021, $5.8 million over the 2021- 2025 CIP), is accounted for within this category. This project allows for the completion of work required to meet the needs of customers who have applied for new or upgraded gas service. The Gas Fund pays for a portion of this project, while remaining costs are supported by reim- bursements from customers for connection work performed by the City. Recent Accomplishments • In Fiscal Year 2019, the Utilities Gas Division completed approximately 153 customer service projects, at a cost of $0.9 million. 2021-2025 Capital Improvement Program Recurring Projects A total of $5.8 million is programmed for Customer Connections recurring projects in the 2021- 2025 CIP, with $1.1 million allocated in Fiscal Year 2021. Recurring projects in this category include the following: . Gas System, Customer Connections (Fiscal Year 2021: $1.1 million; 5 -Year CIP: $5.8 million) Gas Main Replacements The Gas Main Replacements (GMR) category accounts for the replacement of inadequately - sized and structurally deficient gas mains and services that are subject to corrosion or reaching the end of their expected life. The Utilities Department coordinates with the Public Works Department's street maintenance projects to minimize damage to the City's pavement and maximize cost efficiency. In the next five years, it is anticipated that approximately 90,000 lin- ear feet of gas mains, or eight percent of the entire system, will be replaced. The 2021-2025 CIP includes $29.6 million in funding for projects within this category. Recent Accomplishments • Finalizing designs of the Gas Main Replacement 23 project within business districts to replace approximately 27,000 linear feet of natural gas mains and 350 natural gas service pipelines made of Polyvinyl Chloride (PVC) and Steel Black Wrap Pipe (BWP). 2021-2025 Capital Improvement Program Non -Recurring Projects Three GMR projects are included in the 2021-2025 CIP (Fiscal Year 2021: $7.6 million; 5 -Year CIP: $29.6 million). GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 451 GAS FUND System I orovements To ensure reliable gas services for the City of Palo Alto residents and customers, gas infrastruc- ture must be replaced upon reaching the end of its expected life. The System Improvements category includes three projects during the 2021-2025 CIP at a total cost of $6.0 million, with $0.6 million allocated in Fiscal Year 2021. Recent Accomplishments • Addressed 102 Grade 1, 2, and 3 Leaks throughout the City. ▪ Established an outreach program to address gas meter abnormal operating conditions (AOC) through the notification of property owners, initiating a coordinated effort to relocate the gas meter classified as an AOC. These notifications resulted in a 50 percent response rate. • Completed replacement of approximately 85 of the 103 natural gas services with pipeline material of Acrylonitrile Butadiene Styrene (ABS) or Tenite, at various locations within the City. • Completed inspection of 360 of the 1,250 sanitary sewer laterals to be inspected in year one under the Phase II Crossbore Gas Safety Program. The Crossbore Gas Safety Program is to inspect existing sanitary sewer laterals for damages caused during the installation of natural gas main and service pipelines. • Purchased new 6" and 8" Mueller tapping and stopping equipment for City Staff operations and maintenance work on 6" and 8" steel pipelines. Acquisition of this equipment is crucial to safely perform maintenance or complete improvements on the City's larger steel mains which transport gas from the distribution stations to the smaller distribution mains throughout the City. 2021-2025 Capital Improvement Program Recurring Projects There are three funded recurring projects in the System Improvements category in the 2021- 2025 CIP: • Gas Distribution System Improvements (Fiscal Year 2021: $0.5 million; 5 -Year CIP: $2.5 million) ▪ Gas Equipment and Tools (Fiscal Year 2021: $0.1 million; 5 -Year CIP: $0.5 million) ▪ Gas Meters and Regulators (5 -Year CIP: $3.0 million) Non -Recurring Projects There are no non -recurring project in the System Improvements category in the 2021-2025 CIP. Please refer to the City of Palo Alto Utilities webpage to confirm project details: www.cityofpaloalto.org/gov/depts/utl/projects/default.asp 452 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET GAS FUND Summary of Capital Activity GAS FUND Project Number Project Title Source of Funds Other Revenues GS -12001 Gas Main Replacement - Project 22 GS -80017 FY 2019 Actuals FY 2020 Estimate Gas System, Customer Connections Other Revenue Total FY 2021 Adopted FY 2022 FY 2023 FY 2024 FY 2025 5 -Year Total I 8,548 0 0 0 0 0 0 0 1,001,785 1,110,303 900,000 900,000 900,000 900,000 900,000 4,500,000 1,010,333 1,110,303 900,000 900,000 900,000 900,000 900,000 4,500,000 Total Sources 1,010,333 1,110,303 900,000 900,000 900,000 900,000 900,000 4,500,000 Use of Funds Customer Connections GS -80017 Gas System, Customer Connections GS -03009 System Extensions - Unreimbursed 1,039,110 1,403,926 1,082,688 1,124,169 1,166,894 38,679 40,000 0 0 0 1,210,901 1,247,228 0 5,831,880 0 0 Customer Connections Total 1,077,789 1,443,926 1,082,688 1,124,169 1,166,894 1,210,901 1,247,228 5,831,880 Gas Main Replacements GS -12001 Gas Main Replacement - Project 22 8,400,336 968,137 0 0 0 0 0 0 GS -13001 Gas Main Replacement - Project 23 90,291 289,655 7,620,046 0 0 0 0 7,620,046 GS -14003 Gas Main Replacement - Project 24 0 0 0 2,000,000 9,000,000 0 0 11,000,000 GS -15000 Gas Main Replacement - Project 25 0 0 0 0 0 2,000,000 9,000,000 11,000,000 Gas Main Replacements Total System Improvements GS -18000 GS -11002 GS -14004 GS -13002 GS -80019 GS -15001 Gas ABS/Tenite Replacement Project Gas Distribution System Improvements Gas Distribution System Model Gas Equipment and Tools Gas Meters and Regulators Security at City's Gas Receiving Stations 8,490,627 1,257,792 7,620,046 2,000,000 9,000,000 2,000,000 9,000,000 29,620,046 31,015 1,500,000 0 0 0 0 0 0 9,600 500,000 500,000 500,000 500,000 500,000 500,000 2,500,000 2,157 0 0 0 0 0 0 0 117,005 273,576 100,000 100,000 100,000 100,000 100,000 500,000 45,551 171,000 0 1,000,000 1,000,000 500,000 500,000 3,000,000 31,134 0 0 0 0 0 0 0 System Improvements Total 236,462 2,444,576 600,000 1,600,000 1,600,000 1,100,000 1,100,000 6,000,000 Total Uses 9,804,878 5,146,294 9,302,734 4,724,169 11,766,894 4,310,901 11,347,228 41,451,926 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 453 CITY OF PALO ALTO 7 klmcrab�ry,�. . ,„„„tio, Comme Dr. Er r, Er Gas Main Replacement (G MR) Projects FY'21 (G MR 23) FY'22 (No Construction Projects) FY'23 (G MR 24) FY'24 (No Construction Projects) FY'25 (GMR 25) err E'iayshore C) 4 :t ..._ --8,,er rartrttr attat BaYsho e Ij 9, e• 6q . ¢�n vrr Cr reln REIN 8 r an, r r, rrt 41, a" to The City of Palo Alto GAS FUND MAP FY'21 to FY'25 CAPITAL IMPROVEMENT PROGR AM This m ap is a product of the City of Palo Alto GIS G AS FUND • CITY OF PAL O ALTO FISCAL YE AR 2021 AD OPTED C APIT AL BUDGET 455 S ant os, 2020-07-21 09 .59:09 Gas Fund Map 2021-2025 y cc-rnapslnc orpp ass ldmin\P ers onalrgs vi ew.mdb) This d ocument is a graphic representation only of best av ailable s ourc es. Th e City o£Pal o Alt o assumes no r esponsibility for any err ors. ®1989 to 2016 City of Pal o Alto CITY OF PALO ALTO GAS FUND Customer Connections GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 457 GAS FUND Gas System Fund: Gas Fund Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: GS -80017 Gas System, Customer Connections Description This funding allows for the Gas Distribution System to be extended in order to provide gas ser- vice to new customers and augment service to customers with increased natural gas demands. Improvements include new mains, services, valves, regulators, meters, and accessories. Justification This project upgrades infrastructure to provide gas service connections to new customers, meet changes in existing customer service demands, and respond to changes in gas service require- ments due to new development or redevelopment, This project is funded partially from reim- bursements by customers. Significant Changes 2021-2025 CIP: Funding was decreased slightly to reflect actual expenditures from prior years. 2015-2019 CIP: Project was retitled from Gas Systems Extensions. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Gas Fund Other Total N/A 292,623 1,403,926 N/A 1,111,303 0 N/A 1,403,926 1,403,926 182,688 224,169 266,894 310,901 347,228 1,331,880 900,000 900,000 900,000 900,000 900,000 4,500,000 1,082,688 1,124,169 1,166,894 1,210,901 1,247,228 5,831,880 0 0 0 N/A N/A N/A 458 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET GAS FUND Ex aenciture Schedule Project Phase Prior Years FY 2020 Budget FY 2020 Est. FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 1,403,926 1,403,926 1,082,688 1,124,169 1,166,894 1,210,901 1,247,228 5,831,880 N/A 1,403,926 1,403,926 1,082,688 1,124,169 1,166,894 1,210,901 1,247,228 5,831,880 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 459 CITY OF PALO ALTO GAS FUND Gas Main Replacements GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 461 GAS FUND Fund: Gas Fund Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2016 Initial Project Completion: Winter 2018 Revised Project Start: Summer 2019 Revised Project Completion: Winter 2021 Project Number: GS -13001 Installation of new HDPE gas service main Gas Main Replacement -Project 23 Description This project replaces approximately 21,700 linear feet (which represents 1.8 percent of the City's Gas Distribution System) of gas mains that may be leaking, inadequately -sized, and/or structur- ally deficient. These replacements are located on various streets in the Evergreen Park, Ventura, Midtown, College Terrace, Charleston Terrace, and Stanford Research Park neighborhoods. Staff identifies problematic mains/services by researching maintenance and leak histories, analyzing performance of the entire Gas Distribution System, and considering risks ratings of the Distribu- tion Integrity Management Plan. Justification The project will target replacing PVC mains and services located in business districts and steel mains and services with ineffective corrosion protection, also known as cathodic protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC and steel facilities located within business districts that have been assigned the highest probability and consequence scores. Targeted streets will be coordi- nated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities webpage for the most recent project details. 462 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET GAS FUND Significant Changes 2021-2025 CIP: In order to maintain Gas fund reserves within acceptable target levels, staff reduced the scope and budget of the project by 5,436 linear feet and approximately $3,000,000. 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewater construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bid- ders and higher prices on construction projects due to the increased demand for construction services. Revised total project estimate to $11.0 million, an increase of $3.8 million, due to higher construction costs. The project scope has also increased by 7,136 in linear footage. 2019-2023 CIP: The budget has been revised to account for construction cost escalation. 2018-2022 CIP: The construction is postponed to start in FY 2018 due to GMR 22 being delayed. Funding Sources Schedule Funding Source Gas Fund Total Prior Years 154,871 FY 2020 Budget 909,701 FY 2020 Est. FY 2021 289,655 7,620,046 154,871 909,701 289,655 7,620,046 Ex FY 2022 0 0 0 0 FY 2024 aenciture Schedule 0 0 FY 2025 5 Year CIP Total O 7,620,046 O 7,620,046 Beyond 5 Year CIP Total O 8,064,572 O 8,064,572 Project Phase Construction Design Total Prior Years 51,664 103,205 154,869 FY 2020 Budget 850,001 59,700 909,701 FY 2020 Est. FY 2021 289,655 7,620,046 0 0 289,655 7,620,046 FY 2022 0 0 0 FY 2023 O 0 FY 2025 O 01 5 Year CIP Total O 7,620,046 O 0 O 7,620,046 Beyond 5 Year CIP Total 0 7,961,365 O 103,205 O 8,064,570 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 463 GAS FUND Fund: Gas Fund Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2022 Revised Project Completion: Fall 2023 Project Number: GS -14003 Installation of new HDPE gas service main Gas Main Replacement -Project 24 Description This project replaces approximately 33,050 linear feet (which represents 2.9% of the City's Gas Distribution System) of leaking, inadequately -sized, and structurally deficient gas mains and services located on various streets in neighborhoods of the Stanford Research Park, Green Acres, Charleston Terrace, and the Stanford Industrial business districts. Staff identifies prob- lematic mains/services by researching maintenance and leak histories, analyzing performance of the entire Gas Distribution System, and considering risks ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services located in business districts and steel mains and services with ineffective corrosion protection, also known as cathodic protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC and steel facilities, located within business districts that have been assigned the highest probability and consequence scores. Targeted streets will be coordi- nated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities webpage for the most recent project details. 464 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET GAS FUND Significant Changes 2021-2025 CIP: Due to delays of GMR 23, construction for GMR 24 is being postponed to FY 2023. 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewater construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bid- ders and higher prices on construction projects due to the increased demand for construction services. Revised total project estimate to $11.0 million, an increase of $3.8 million, due to higher construction costs. Project scope increased by 4,030 in linear footage. 2019-2023 CIP: The budget has been revised to account for construction cost escalation. 2018-2022 CIP: Due to delays of GMR 22 and GMR 23, GMR 24 is being postponed to FY 2019. Funding Sources Schedule Funding Source Gas Fund Total Prior Years 0 0 FY 2020 Budget 0 0 FY 2020 Est. 0 0 FY 2021 Expenc FY 2022 .Y 2023 FY 2024 0 2,000,000 9,000,000 O 2,000,000 9,000,000 iture Schedule 0 FY 2025 5 Year CIP Total O 11,000,000 O 11,000,000 Beyond 5 Year CIP O 11,000,000 O 11,000,000 Project Phase Construction Design Total Prior Years 0 0 FY 2020 FY 2020 Budget Est. o 0 0 FY 2021 FY 2022 O 0 9,000,000 O 2,000,000 0 O 2,000,000 9,000,000 0 0 FY 2025 5 Year CIP Total O 9,000,000 O 2,000,000 O 11,000,000 Beyond 5 Year CIP O 9,000,000 O 2,000,000 O 11,000,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 465 GAS FUND New gas service meter and regulating equipment Fund: Gas Fund Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2018 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2024 Revised Project Completion: Winter 2026 Project Number: GS -15000 Gas Main Replacement -Project 25 Description This project replaces approximately 31,260 linear feet (which represents 2.8% of the City's Gas Distribution System) of leaking, inadequately -sized, and structurally deficient gas mains and services located on various streets in the neighborhoods of Palo Verde, Midtown, Evergreen, and Ventura. Staff identifies problematic mains/services by researching maintenance and leak histories, analyzing performance of the entire Gas Distribution System, and considering risks ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services, also known in the industry as cathodic protection, located in business districts and steel mains and services with ineffective corrosion protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities located within business districts that have been assigned the highest probability and consequence scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities webpage for the most recent project details. 466 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET GAS FUND Significant Changes 2021-2025 CIP: Due to delays of GMR 22, GMR 23, and GMR 24, GMR 25 postponed to FY 2024. 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewater construction project every other year instead of annually to reduce the amount of construction when prices are high. Revised total project estimate to $12.0 million, an increase of $3.8 million, due to higher construction costs. In the last few years there have been fewer bidders and higher prices on construction projects due to the increased demand for con- struction services. 2019-2023 CIP: The budget has been revised to account for construction cost escalation. 2018-2022 CIP: Project postponed to begin in FY 2020 due to GMR 22 being delayed. Funding Sources Schedule Funding Source Gas Fund Total Prior Years FY 2020 Budget FY 2020 Est. O 0 0 O 0 0 FY 2021 0 0 FY 2022 0 0 FY 2023 FY 2024 FY 2025 5 Year CIP Total O 2,000,000 9,000,000 11,000,000 O 2,000,000 9,000,000 11,000,000 Expenciture Schedule Beyond 5 Year CIP Total 0 11,000,000 O 11,000,000 Project Phase Construction Design Total Prior Years 0 0 0 FY 2020 Budget FY 2020 Est. FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 FY 2024 FY 2025 5 Year CIP Total O 941,000 6,131,000 7,072,000 O 1,059,000 2,869,000 3,928,000 O 2,000,000 9,000,000 11,000,000 Beyond 5 Year CIP Total O 7,072,000 O 3,928,000 O 11,000,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 467 CITY OF PALO ALTO GAS FUND System Improvements GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 469 GAS FUND Gas system improvements Fund: Gas Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: GS -11002 Gas Distribution System Improvements Description This project provides funding as needed to improve the Gas Distribution System. Typical activi- ties include: increasing distribution system capacity for load growth, replacing deteriorated cap- ital facilities, re-configuring/adding to the system to improve service reliability, conducting research related to performance of the Gas Distribution System or its various components, and making general improvements to the system. Justification Gas Distribution System reliability and adequate capacity are critical to providing a high level of service to customers. When service interruptions occur, customers may experience significant economic losses. The City must continuously evaluate service reliability needs and make improvements to the system to maintain top-level service to City customers. Significant Changes 2020-2024 CIP: Project funding increased in Fiscal Years 2020 to 2024 by $254,000 each year. This project has been consolidated with GS -03009 as the project activities are similar in nature. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Gas Fund Total N/A N/A 500,000 500,000 500,000 500,000 500,000 500,000 500,000 2,500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 2,500,000 0 0 N/A N/A 470 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET GAS FUND Ex aenciture Schedule Project Phase Prior Years FY 2020 Budget FY 2020 Est. 500,000 500,000 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 500,000 500,000 500,000 500,000 500,000 2,500,000 N/A 500,000 500,000 500,000 500,000 500,000 500,000 500,000 2,500,000 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 471 GAS FUND New HDPE gas pipe being fused prior to installation Fund: Gas Fund Category: System Improvements Project Location: Municipal Service Center Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: GS -13002 Gas Equipment and Tools Description This project funds the purchase of polyethylene (PE) fusion equipment and tools, directional boring/locating equipment and tools, and general shop equipment and tools. Justification In order to safely operate and maintain a natural gas distribution system and support operating personnel safety and productivity, PE fusion, directional boring/locating, and general equip- ment and tools need to be upgraded on an annual basis. Significant Changes 2019-2023 CIP: Project funding increased to include purchase of new tapping and stopping equipment for Operations. This equipment is required to safely interrupt the flow of gas without performing large shutdowns of service to customers. 2015-2019 CIP: Project was retitled from General Shop Equipment and Tools. Funding Sources Schedule Funding Source Prior FY 2020 Years Budget FY 2020 Est. FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Gas Fund Total N/A 273,576 273,576 100,000 100,000 100,000 100,000 100,000 500,000 N/A 273,576 273,576 100,000 100,000 100,000 100,0001 100,000 500,000 0 N/A N/A 472 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET GAS FUND Ex aenciture Schedule Prior Project Phase Years FY 2020 Budget FY 2020 Est. 100.000 100,000 100,000 100,000 FY 2025 S Year CIP Beyond 5 Total Year CIP Total Construction Total N/A 273,576 273,576 100,000 500,000 N/A 273,576 273,576 100,000 100,000 100,000 100,000 100,000 500,000 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 473 GAS FUND Gas Meters and Regulators Fund: Gas Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: GS -80019 Gas Meters and Regulators Description This project provides replacement of the existing meters and regulators at approximately 1,000 meter sets per year. Justification The meter replacement program ensures accuracy of gas consumption measurement, reduces possible revenue loss due to under -registering gas, and provides customers with accurate monthly bills. The program exchanges large meters (630 cubic feet per hour and larger) every 10 years and smaller meters every 17 to 20 years. Significant Changes 2021-2025 CIP: The Advanced Metering Infrastructure (AMI) Project is expected to replace up to 11,906 gas meters with meters that are compatible with a smart grid system to collect usage information remotely. The remaining 12,287 meters will be assessed for their compatibility with the AMI smart grid and will either be retrofitted or replaced. 2020-2024 CIP: The number of meters replaced annually was updated from 2,000 to 1,000 meters and the annual funding has been reduced to $250,000 throughout the 2020-2024 CIP. The division has adjusted the replacement number and budget accordingly after reviewing their workload and available resources. 474 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET GAS FUND Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2023 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Gas Fund Total Project Phase N/A 250,001 171,000 0 1,000,000 1,000,000 500,000 500,000 3,000,000 N/A 250,001 171,000 Prior Years 2020 Budget O 1,000,000 1,000,000 500,000 500,000 3,000,000 Expenciture Schedule FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total 0 Beyond 5 Year CIP N/A N/A Total Construction Total N/A 250,001 171,000 N/A 250,001 171,000 O 1,000,000 1,000,000 O 1,000,000 1,000,000 500,000 500,000 500,000 3,000,000 500,000 3,000,000 0 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 475 CITY OF PALO ALTO STORMWATER MANAGEMENT FUND CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 477 STORMWATER MANAGEMENT FUND Overview The Stormwater Management Fund Capital Improvement Program (CIP) accounts for activities related to the improvement of the City's storm drain system (including pipelines, manholes, catch basins, and pump stations). The 2021-2025 CIP includes projects totaling $13.8 million with Fiscal Year 2021 projects totaling $4.2 million. The budget for the Stormwater Management CIP is divided into two categories: Capacity Improvements (projects to upgrade the conveyance capacity of the storm drain system as a whole) and System Rehabilitation (projects for the replacement and rehabilitation of the existing storm drain infrastructure). In April 2017, the Storm Water Management Fee was approved by a majority of property owners via a ballot -by -mail process, establishing a base rate of $13.65 per Equivalent Residential Unit (ERU) per month along with a provision that the City Council could increase the rate on an annual basis by the local inflation rate (as measured by the Consumer Price Index) or 6%, which- ever is less. Under the provisions of the ballot measure, the fee is recommended to be increased by 2.5%, from $14.68 in FY 2020 to $15.04 per ERU for Fiscal Year 2021. Capacity Improvements The Capacity Improvements cat- egory accounts for new or enhanced infrastructure added to the storm drain system, increasing its capacity to convey stormwater runoff to local creeks and San Francisco Bay. In Fiscal Year 2015, an update to the Storm Drain Master Plan resulted in the identification of $98.0 mil- Stormwater Management Fund Capital Expenditures $6,000,000 $4,000,000 $2,000,000 $0 FY 2017 Actua Is FY 2019 Actuals FY 2021 Adopted FY 2023 Projected FY 2025 Projected lion in additional recommended storm drainage improvements, with $22.0 million identified as high -priority projects. With the passage of the 2017 Storm Water Management Fee ballot mea- sure, 13 drainage improvement projects will be recommended over the next 13 years. Recent Accomplishments • Completed design of the Loma Verde Avenue Trunk Line Improvements project, the first of the 13 high -priority projects included in the 2017 Storm Water Management Fee ballot measure. • Initiated the combined design for the Corporation Way System Upgrades and Pump Station, West Bayshore Road Pump Station, and West Bayshore Road Trunk Line Improvements projects with one design consultant. 478 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET STORMWATER MANAGEMENT FUND 2021-2025 Capital Improvement Program Recurring Projects There are no recurring Capacity Improvement projects scheduled. Non -Recurring Projects There are five projects in this category during the 2021-2025 CIP: ▪ Corporation Way System Upgrades and Pump Station (Fiscal Year 2021: $1.9 million; 5 -Year CIP: $3.7 million) • East Meadow Drive System Upgrades (5 -Year CIP: $0.8 million) • Louis Road System Upgrades (5 -Year CIP: $1.8 million) • West Bayshore Road Pump Station (Fiscal Year 2021: $0.2 million; 5 -Year CIP: $1.5 million) • West Bayshore Road Trunk Line Improvements (Fiscal Year 2021: $0.1 million; 5 -Year CIP: $2.4 million) Improvements to the trunk storm drain pipelines along Loma Verde Avenue to the Matadero Creek Pump Station will increase capacity, benefiting a watershed area of 1,250 -acres including the Midtown and Palo Verde neighborhoods. The upgrade of pipes located under East Meadow Drive between East Meadow Circle and the Adobe Pump Station will reduce flooding in the area. The design and construction of the two new pump stations at Corporation Way and West Bayshore Road will reduce flooding where stormwater is discharged into Adobe Creek. System Reha ailitation The System Rehabilitation category accounts for the replacement or rehabilitation of deterio- rated components of the storm drain system. Funding is budgeted annually to replace or reha- bilitate storm drain pipelines, manholes, catch basins, and pump station equipment. Funding is also budgeted for system modifications needed to accommodate new operational require- ments, such as the mandate in the Municipal Regional Stormwater Discharge Permit to incorpo- rate trash capture devices into the storm drain system to reduce the amount of trash entering local creeks and San Francisco Bay. Recent Accomplishments ▪ Completed the design for rehabilitation to a damaged box culvert located at Oregon Expressway to prevent long-term leakage, and began construction of the project. Infrastructure Inventory CLASSIFICATION QUANTITY Storm drain pipelines Catch Basins Manholes Stormwater pump stations 130 miles 3,000 800 8 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 479 STORMWATER MANAGEMENT FUND 2021-2025 Capital Improvement Program Recurring Projects The 2021-2025 CIP includes funding for one project in this category: Storm Drain System Replacement and Rehabilitation (Fiscal Year 2021: $2.1 million; 5 -Year CIP: $3.6 million), focused on the replacement and rehabilitation of the existing storm drain pipelines, manholes, and catch basins. Non -Recurring Projects There are no non -recurring System Rehabilitation projects scheduled. Summary of Capital Activity STORMWATER MANAGEMENT FUND Project Title Use of Funds FY 2019 Actuals FY 2020 Estimate FY 2021 Adopted FY 2022 FY 2023 FY 2024 FY 2025 5 -Year Total Capacity Improvements SD -21000 Corporation Way System Upgrades and Pump 0 231,000 1,879,186 1,862,147 0 0 0 3,741,333 Station SD -22000 East Meadow Drive System Upgrades 0 0 0 0 0 70,757 722,567 793,324 SD -19000 Loma Verde Avenue Trunk Line Improvements 45,028 2,385,900 0 0 0 0 0 0 SD -24000 Louis Road System Upgrades 0 0 0 0 0 291,477 1,488,500 1,779,977 SD -13003 Matadero Creek Storm Water Pump Station and 1,013,135 10,500 0 0 0 0 0 0 Trunk Line Improvements SD -20000 West Bayshore Road Pump Station 2,624 231,000 190,039 438,000 912,990 0 0 1,541,029 SD -23000 West Bayshore Road Trunk Line Improvements 0 0 54,840 0 1,031,635 1,315,000 0 2,401,475 Capacity Improvements Total 1,060,787 2,858,400 2,124,065 2,300,147 1,944,625 1,677,234 2,211,067 10,257,138 System Rehabilitation SD -06101 Storm Drain System Replacement and 461,993 753,534 2,069,475 282,000 588,000 628,000 0 3,567,475 Rehabilitation System Rehabilitation Total 461,993 753,534 2,069,475 282,000 588,000 628,000 0 3,567,475 Total Uses 1,522,780 3,611,934 4,193,540 2,582,147 2,532,625 2,305,234 2,211,067 13,824,613 480 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET City of Palo Alto 2021-2025 Adopted Stormwater Management Projects Road Higgins Place Q Clara Dm' it aj '5a&T 9aYs Morris Drrtt 01 Stockton Place.. Lo us Road David Avert U w J L 'ling Drive 0 ra 14444 Stockton Place Vsrmn Terrace Le us Fbad Legend SD -20000: West Bayshore Road Pump Station SD -21000: Corporation Way System Upgrades and Pump Station SD -22000: East Meadow Drive System Upgrades SD -23000: West Bayshore Road Trunk Line Improvements SD -24000: Louis Road System Upgrades k SD -06101: Storm Drainage System Replacement and Rehabilitation (Various Locations) Road 'Road n Dsire a E Lupo Avenue 1 �.�LI Um � E Ro. Way '1 Arbutus Avenue ..:.ter Qurt �� � I Pnad m Ross Road r r_ind STORMWATER MANAGEMENT FUND • ITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 481 CITY OF PALO ALTO STORMWATER MANAGEMENT FUND Capacity Improvements STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 483 STORMWATER MANAGEMENT FUND E. Bayshore Road at Corporation Way, 2017 Fund: Stormwater Management Fund Category: Capacity Improvements Project Location: East Bayshore Road- from Corporation Way to Adobe Creek Managing Department: Public Works Initial Project Start: Summer 2020 Initial Project Completion: Winter 2021 Revised Project Start: Summer 2021 Revised Project Completion: Winter 2022 Project Number: SD -21000 Corporation Way System Upgrades and Pump Station Description This project provides funding for the design of a new small pump station with 25 cubic feet per second capacity and the upgrade of 700 linear feet of storm drain pipe to 30 -inch High Density Polyethylene. Justification The invert elevations of the existing storm drain lines are lower than the outfall and, as a result, this area is subject to flooding problems. Adding a pump in advance of the outfall will eliminate the routine flooding along East Bayshore Road and upsizing the pipe from 21 inches will elimi- nate ponding and increase capacity to convey runoff from a 10 -year storm event. Due to hydraulics requirements, the pump station will be constructed before the storm drain line will be replaced. The pump station design is scheduled in Fiscal Year 2020, construction in Fiscal Year 2021, and associated pipe upgrades are scheduled in Fiscal Year 2022 due to funding con- straints. Supplemental Information This project is funded by the Storm Water Management Fee approved via a ballot measure by Palo Alto voters in April 2017. On the ballot, this project is referred to as 2. Corporation Way/E. Bayshore Road Pump Station to Adobe Creek. The need for this project was identified in Fiscal Year 2015 in the Storm Drain Master Plan dated June 2015. The funding amount is based on the engineer's cost estimate prepared for the Storm Drain Master Plan, which references the 2014 Current Construction Cost, Saylor Publications Inc. 484 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET STORMWATER MANAGEMENT FUND Significant Changes 2021-2025 CIP: This project will be designed concurrently with West Bayshore Road Pump Sta- tion (SD -20000),, and construction will take place in FY 2021 and FY 2022. 2020-2024 CIP: Design and construction expenses were adjusted by 3% to account for escala- tion. 2019-2023 CIP: Previously split between Storm Drainage Pump Stations to Adobe Creek (SD - 20000) and Storm Drainage System Upgrades -East Bayshore Road and East Meadow Drive (SD -22000), the scope of this project was combined in alignment with the 13 projects approved in April 2017 as part of the Storm Water Management Fee ballot measure. Funding Sources Schedule Funding Source Stormwater Management Fund Total FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 0 231,000 231,000 1,879,186 1,862,147 O 231,000 231,000 1,879,186 1,862,147 FY 2023 0 0 FY 2024 Expenditure Schedule 0 0 FY 2025 5 Year CIP Total O 3,741,333 O 3,741,333 Beyond 5 Year CIP Total O 3,972,333 O 3,972,333 N=EI Construction 0 0 Design 0 231,000 Total 0 231,000 Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 0 1,699,147 1,862,147 231,000 180, 039 231,000 1,879,186 1,862,147 0 FY 2023 0 0 0 FY 2024 0 0 0 FY 2025 5 Year CIP Total O 3,561,294 0 180.039 O 3,741,333 Beyond 5 Year CIP O 3,561,294 O 411,039 O 3,972,333 Operating Impact This project is anticipated to impact operating expenses in the future with costs for electricity to serve the pump station; future routine inspections; and maintenance of the mechanical, elec- trical, and fiber operating systems. As these costs are quantified, and if the department deter- mines they cannot be absorbed within the available maintenance schedule and annual operating budget, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Storm Drain Oversight Committee Environmental Impact Analysis: This project is expected to have an exemption from CEQA under Section 15302. STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 485 STORMWATER MANAGEMENT FUND Fund: Stormwater Management Fund Category: Capacity Improvements Project Location: East Meadow Drive from East Meadow Circle to Adobe Creek Pump Station Managing Department: Public Works Initial Project Start: Winter 2021 Initial Project Completion: Winter 2022 Revised Project Start: Summer 2023 Revised Project Completion: Winter 2024 Project Number: SD -22000 East Meadow Drive East Meadow Drive System Upgrades Description This project provides funding for the upgrade of approximately 400 linear feet of 36 -inch pipe located in East Meadow Drive between East Meadow Circle and the Adobe Pump Station. Justification Upgrading this segment of pipe to 48 -inches will reduce flooding, contain runoff from a 10 -year storm event, and allow for upstream improvements at a later date. Along with the new pipelines, this project will also replace storm drain manholes, reconnect and/or install new inlets, and con- nect lines to the pump station. Supplemental Information This project is funded by the Storm Water Management Fee approved via a ballot measure by Palo Alto voters in April 2017. On the ballot, this project is referred to as 7. East Meadow Drive to Adobe Creek Pump Station capacity upgrades. The need for this project was identified in Fiscal Year 2015 and ranked as highest priority on the Storm Drain Master Plan dated June 2015. The funding amount shown here is based on the engineer's cost estimate prepared for the 2015 Storm Drain Master Plan, which references the 2014 Current Construction Cost, Saylor Publica- tions Inc. Significant Changes 2021-2025 CIP: Due to limited funds, rising construction costs, and prioritization of other higher ranked projects, the design of this project is scheduled for FY 2024 and construction for FY 2025. 486 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET STORMWATER MANAGEMENT FUND 2020-2024 CIP: Design and construction expenses were adjusted by 3% to account for escala- tion. 2019-2023 CIP: Previously incorporating two separate projects, the scope of this project was separated in alignment with the 13 projects approved in April 2017 as part of the Storm Water Management Fee ballot measure. SD -22000 was renamed East Meadow Drive System Upgrades from the previous title Storm Drainage System Upgrades - East Bayshore Road and East Meadow Drive in the 2018-2022 CIP. Funding Sources Schedule Funding Source Stormwater Management Fund Total Prior Years 0 0 FY 2020 Budget 0 0 0 0 Ex FY 2021 0 0 FY 2022 0 0 FY 2023 FY 2024 FY 2025 5Year CIP Beyond 5 Total Year CIP O 70,757 722,567 793,324 O 70,757 722,567 793,324 eenciture Schedule Total O 793,324 O 793,324 Project Phase Construction Design Total FY 2020 Budget O 0 O 0 O 0 FY 2020 Est. 0 FY 2021 FY 2022 0 0 0 0 1 FY 2023 FY 2024 FY 2025. 5 Year CIP Total O 0 722,567 722,567 O 70,757 0 70,757 O 70,757 722,567 793,324 Beyond 5 Year CIP Total O 722,567 O 70,757 O 793,324 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Storm Drain Oversight Committee Environmental Impact Analysis: This project is expected to have an exemption from CEQA under Section 15302. STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 487 STORMWATER MANAGEMENT FUND Intersection of Louis Road and Clara Drive Fund: Stormwater Management Fund Category: Capacity Improvements Project Location: Louis Road from Sycamore Drive to Matadero Creek Managing Department: Public Works Initial Project Start: Fall 2023 Initial Project Completion: Winter 2024 Revised Project Start: Revised Project Completion: Summer 2025 Project Number: SD -24000 Louis Road System Upgrades Description This project provides funding to install 1,100 linear feet of new high density polyethylene storm drain pipe, concrete inlets and manholes northwest of Sycamore Drive to a new outfall with a flap -gate at Matadero Creek. Justification Installing new storm drain improvements will divert flows that currently drain into Colorado Ave- nue directly into Matadero Creek. In addition the proposed 72 -inch pipe will provide storage during the storm peak. This is recommended to alleviate flooding in the pipes northwest of Syc- amore Drive and achieve a 10 year level of service. Supplemental Information This project is funded by the Storm Water Management Fee approved via a ballot measure by Palo Alto residents in April 2017. The need for this project was identified in Fiscal Year 2015 and this project ranked as high -priority on the Storm Drain Master Plan dated June 2015. This is the eleventh project on the Storm Drain Blue Ribbon Committee Recommended list that was described to voters. Once this project is complete, other upstream improvements along Louis Road can be scheduled. The funding amount shown is based on the engineer's estimate pre- pared for the Storm Drain Master Plan, which references the 2014 Current Construction Cost, Saylor Publications Inc., and includes a 3% annual increase for escalation. 488 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET STORMWATER MANAGEMENT FUND Significant Changes 2021-2025 CIP: Construction delayed due to staffing constraints and moved to FY 2025 and FY 2026. Design funding increased to add scope for surveying and potholing. Construction increased using 3% escalation. Funding Sources Schedule Funding Source Stormwater Management Fund Total Prior Years 0 0 FY 2020 Budget 0 0 FY 2020 Est. 0 0 FY 2021 0 0 FY 2022 0 0 FY 2023 FY 2024 FY 2025 5Year CIP Total Beyond 5 Year CIP Total O 291,477 1,488,500 1,779,977 1,140,725 2,920,702 O 291,477 1,488,500 1,779,977 1,140,725 2,920,702 Expenditure Schedule Project Phase Construction Design Total 0 0 0 0 0 0 FY 2020 Est. 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP O 0 1,488,500 1,488,500 1,140,725 2,629,225 O 291,477 0 291,477 0 291,477 O 291,477 1,488,500 1,779,977 1,140,725 2,920,702 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Storm Drain Oversight Committee Environmental Impact Analysis: This project is expected to have an exemption from CEQA under Section 15302. STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 489 STORMWATER MANAGEMENT FUND Location of New West Bayshore Pump Station Fund: Stormwater Management Fund Category: Capacity Improvements Project Location: West Bayshore Road at Adobe and Barron Creek junction Managing Department: Public Works Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Winter 2019 Revised Project Completion: Winter 2022 Project Number: SD -20000 West Bayshore Road Pump Station Description This project provides funding for the design and construction of a new small pump station with 15 cubic feet per second capacity. Justification The invert elevations of the existing storm drain lines are lower than the outfall. As such, this area is subject to flooding problems. Adding a pump in advance of the outfall would eliminate the routine flooding along West Bayshore Road. The pump station design is scheduled for Fis- cal Year 2020 and construction is scheduled for Fiscal Year 2021. Supplemental Information This project is funded by the Storm Water Management Fee approved via a ballot measure by Palo Alto voters in April 2017. On the ballot, this project is referred to as 4. West Bayshore Road Pump Station to Adobe Creek. The need for this project was identified in Fiscal Year 2015 and ranked as highest priority on the Storm Drain Master Plan dated June 2015. The funding amount shown here is based on the engineer's cost estimate prepared for the Storm Drain Master Plan, which references the 2014 Current Construction Cost, Saylor Publications Inc. Significant Changes 2021-2025 CIP: This project will be designed concurrently with Corporation Way System Upgrades and Pump Station (SD -21000). However, due to limited funds these projects cannot be constructed in the same year. Since SD -21000 is ranked as the highest priority on the Storm Drain Master Plan, construction of SD -20000 is now scheduled for FY 2023. 490 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET STORMWATER MANAGEMENT FUND 2020-2024 CIP: Design and construction expenses were adjusted by 3% to account for escala- ton. 2019-2023 CIP: Previously incorporating two separate projects, the scope of this project was separated in alignment with the 13 projects approved in April 2017 as part of the Storm Water Management Fee ballot measure. SD -20000 was renamed West Bayshore Road Pump Station from the previous title Storm Drain Pump Stations to Adobe Creek in the 2018-2022 CIP. Funding Source Stormwater Management Fund Total Prior Years Func FY 2020 Budget FY 2020 Est. ing Sources Schec FY 2021 FY 2022 FY 2023 2,624 231,000 231,000 190,039 438,000 912,990 2,624 231,000 231,000 190,039 438,000 912,990 Ex ule FY 2024 aenciture Schedule 0 0 FY 2025 5Year CIP Beyond 5 Total Year CIP O 1,541,029 O 1,541,029 Total O 1,774,653 O 1,774,653 Project Phase Construction Design Total Prior Years FY 2020 Budget FY 2021 0 0 0 0 2,624 231,000 231,000 190,039 2,624 231,000 231,000 190,039 FY 2022 438,000 0 912,990 0 0 438,000 912,990 0 0 FY 2025 S Year CIP Total O 1,350,990 O 190,039 O 1,541,029 Beyond 5 Year CIP Total O 1,350,990 0 423,663 O 1,774,653 Operating Impact This project is anticipated to impact operating expenses in the future with costs for electricity to serve the pump station; future routine inspections; and maintenance of the mechanical, elec- trical, and fiber operating systems. As these costs are quantified, and if the department deter- mines they cannot be absorbed within the available maintenance schedule and annual operating budget, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Storm Drain Oversight Committee Environmental Impact Analysis: This project is expected to have an exemption from CEQA under Section 15302. STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 491 STORMWATER MANAGEMENT FUND West Bayshore Road, North of Adobe and Barron Creek confluence Fund: Stormwater Management Fund Category: Capacity Improvements Project Location: West Bayshore Road from Adobe Creek to Loma Verde Avenue Managing Department: Public Works Initial Project Start: Spring 2021 Initial Project Completion: Summer 2024 Revised Project Start: Revised Project Completion: Project Number: SD -23000 West Bayshore Road Trunk Line Improvements Description This project provides funding to upgrade 1,400 linear feet of storm drain pipe with 36 -inch High Density Polyethylene. Justification Upsizing the existing 15 -inch pipes will eliminate ponding and increase the capacity required to convey runoff from a 10 -year storm event along West Bayshore Road. Supplemental Information This project is funded by the Storm Water Management Fee approved via ballot measure by Palo Alto voters in April 2017. The need for this project was identified in Fiscal Year 2015 and ranked as a high priority in the Storm Drain Master Plan dated June 2015. This is the third project on the Storm Drain Blue Ribbon Committee Recommended list that was described to voters. The funding amount shown is based on the engineer's estimate prepared for the Storm Drain Master Plan, which references the 2014 Current Construction Cost, Saylor Publications Inc., and includes a 3% annual increase for escalation. Significant Changes 2021-2025 CIP: This project is part of the same system as SD -20000 and SD -21000, so a con- sultant will analyze and design the entire system up to and including the associated pump sta- tion. Design is scheduled to occur in FY 2021, but construction of SD -23000 will be delayed to FY 2023. 492 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET STORMWATER MANAGEMENT FUND Funding Sources Schedule Funding Source Stormwater Management Fund Total Prior Years 0 FY 2020 Budget 0 0 FY 2020 Est. O 1,031,635 1,315,000 O 54,840 O 54,840 Ex O 1,031,635 1,315,000 oenciture Schec ule FY 2025 5 Year CIP Beyond 5 Total Year CIP O 2,401,475 O 2,401,475 Total O 2,401,475 O 2,401,475 Project Phase Construction Design Total Prior Years 0 0 0 FY 2020 FY 2020 Budget Est. 0 0 O 0 FY 2021 0 54,840 54,E FY 2022 FY 2023 FY 2024 O 1,031,635 1,315,000 O 0 0 O 1,031,635 1,315,000 5 Year CIP FY 2025 Total O 2,346,635 O 54,840 O 2,401,475 Beyond 5 Year CIP Total 0 2,346,635 O 54,840 O 2,401,475 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Program: N4.14.2 Storm Drain Oversight Committee Environmental Impact Analysis: This project is expected to have an exemption from CEQA under Section 15302. STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 493 CITY OF PALO ALTO STORMWATER MANAGEMENT FUND System Rehabilitation STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 495 STORMWATER MANAGEMENT FUND Fund: Stormwater Management Fund Category: System Rehabilitation Project Location: Various Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: SD -06101 Storm Drain Repair & Rehabilitation Storm Drainage System Replacement And Rehabilitation Description This project provides funding for annual replacement and rehabilitation projects, identified by a previous condition assessment, to help maintain the integrity of the storm drain system, includ- ing the replacement or rehabilitation of deteriorated storm drain pipes, manholes, and storm drain inlets. Justification The project implements the recommendations established by the 1993 Storm Drain Condition Assessment Report. The specific pipes and drainage structures selected for replacement and/or rehabilitation were determined based on their 1993 condition score and recommendations by field maintenance staff. The pipelines and structures need to be replaced since they are approaching the end of their intended useful life. Supplemental Information The proposed improvements are feasible due to the passing of the Storm Water Management Fee ballot measure. Several of the highest priority projects are located under Page Mill Road and will be coordinated as part of a resurfacing project. Pipe and structure replacements also include recommendations by field maintenance staff who inspect structures during routine inlet and pipe cleaning, identifying broken segments or structures. Lastly, if an existing storm drain line is located near or within another public improvement project, replacement may be war- ranted to extend useful life and/or avoid limited future access. 496 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET STORMWATER MANAGEMENT FUND FY 2021: New program logic controllers (PLC) will be installed to operate the pump stations associated with SD -21000 and SD -20000. FY 2022: Replace or line low priority lines as identified by staff during the 2017 inspections. FY 2023: Remove sediment and debris within the 6'x6' box culvert located above Oregon Expressway to improve flows. FY 2024: Hire a consultant to design a cat -walk along Matadero Creek pump station trash rack to facilitate clean-up. FY 2025: No work planned. Significant Changes 2021-2025 CIP: Reappropriated funding will be used to replace or rehabilitate broken pipes and catch basins identified in the last inspection. Additional funding will return to the storm drain fund to help support other Storm capital improvement program project increases. 2019-2023 CIP: Replace pipes within Page Mill ranked high priority and pipes within public util- ity easements associated with public infrastructure. Funding Sources Schedule Funding Source Stormwater Management Fund Total Project Phase Construction Design Total Prior Years FY 2020 Budget FY 2020 Est. FY 2022 FY 2023 FY 2024 N/A 2,737,784 753,534 2,069,475 282,000 588,000 628,000 N/A 2,737,784 753,534 2,069,475 282,000 588,000 628,000 Prior Years FY 2020 Budget N/A 2,701,957 N/A 35,827 N/A 2,737,784 Expenc FY 2020 Est. iture Schedule 282,000 588,000 628,000 753,534 2,069,475 0 0 753,534 2,069,475 282,000 588,000 628,000 0 0 0 5 Year CIP FY 2025 Total O 3,567,475 O 3,567,475 FY 2025 5 Year CIP Total O 3,567,475 O 0 O 3,567,475 Beyond 5 Year CIP 0 Total N/A 0 N/A Beyond 5 Year CIP 0 0 0 Total N/A N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 497 STORMWATER MANAGEMENT FUND Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Review: Storm Drain Oversight Committee Environmental Impact Analysis: This project is exempt from CEQA under Section 15302. 498 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 499 WASTEWATER COLLECTION FUND Overview The City of Palo Alto is the only municipality in California that operates a full suite of City - owned utility services. The municipal Wastewater Collection System began operation in 1898 and continues to provide safe, reliable, and cost effective services to residents and customers of Palo Alto. For the 2021-2025 Capital Improvement Program (CIP), approximately $25.0 million is projected, with $4.9 million allocated in Fiscal Year 2021. Overall, a total of 9 projects are pro- grammed for the 5 -Year CIP. Major projects funded in the 2021-2025 CIP include Wastewa- ter Collection System Rehabilita- tion/Augmentation projects (cumulative total of $17.2 mil- lion), Sewer Lateral/Manhole Rehabilitation and Replacement ($4.2 million), and Sewer System, Customer Connections ($2.2 mil- lion). The budget for the Waste- water Collection Fund CIP is categorized into two separate types of projects: Customer Connections and System Improvements. Wastewater Collection Fund Capital Expenditures $10.000.000 $8.000,000 $6,000,000 $4,000,000 $2,000,000 $0 F U • e • I • F • I • IN • I e� : I • '4I • id h FY 2017 FY 2019 FY 2021 FY 2023 FY 2025 Actuals Actuals Adopted Projected Projected Infrastructure Inventory CLASSIFICATION QUANTITY Total miles of sanitary sewer lines Total number of sanitary laterals Customer Connections 216.3 18,028 As customers continually change their wastewater needs due to equipment additions, new con- struction, building expansions, building remodels, teardowns and rebuilds, and new building occupancy types, the Wastewater Collection System must evolve to meet these needs. The Sewer System Customer Connections project is the only project within this category and includes work required to meet the needs of customers who have applied for new sewer later- als. The Wastewater Collection Fund pays for a portion of this project while remaining costs are supported by reimbursements from customers for project work performed by the City. 500 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND Recent Accomplishments • In Fiscal Year 2019, the Utilities Wastewater Division completed over 56 customer service projects with a total cost of $0.7 million. 2021-2025 Capital Improvement Program Recurring Projects There is only one project within this category, the Sewer System, Customer Connections proj- ect, with funding of $2.2 million over the 5 -Year CIP, with $0.4 million allocated in Fiscal Year 2021. This project funds changes to customer connections and costs are partially offset by reim- bursements from customers requesting the service. System Improvement To ensure reliable wastewater services for the City of Palo Alto residents and customers, infra- structure must be replaced upon reaching the end of its useful life. The infrastructure replace- ment program includes projects that will rehabilitate or replace deteriorated pipelines. In the next five years, it is estimated that approximately 40,000 linear feet of wastewater mains will be replaced. Recent Accomplishments • Completed construction of Sanitary Sewer Replacement Project (SSR 28) Part B to replace approximately 7,655 feet of sewer pipes, 77 service laterals, and 12 manholes on Oregon Expressway and rehabilitate 2,000 linear feet of sewer main pipelines on lower Page Mill Road and Colorado Avenue. ▪ Completed design and solicitation package of Sanitary Sewer Replacement Project (SSR 29) to replace approximately 8,952 linear feet of sanitary sewer mains, as well as replacement and rehabilitation of 41 sewer manholes in the Charleston Meadows neighborhood. The existing clay pipe mains will be replaced with High Density Polyethylene pipe. In addition, 154 existing City -owned sewer service laterals and cleanouts will be replaced with new 4" and 6" service laterals and cleanouts. 2021-2025 Capital Improvement Program Recurring Projects A total of $5.6 million is programmed for System Improvement recurring projects in the 2021- 2025 CIP, with $1.3 million allocated in Fiscal Year 2021. Recurring projects in this category include the following: • Wastewater System Improvements (Fiscal Year 2021: $0.2 million; 5 -Year CIP: $1.0 million) • Wastewater General Equipment and Tools (Fiscal Year 2021: $0.2 million; 5 -Year CIP: $0.4 million) • Sewer Lateral/Manhole Rehabilitation and Replacement (Fiscal Year 2021: $0.9 million; 5 - Year CIP: $4.2 million) WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 501 WASTEWATER COLLECTION FUND Non -Recurring Projects The majority of funding within this category is allocated towards Wastewater Collection System Rehabilitation/Augmentation Projects (cumulative total of $17.2 million). These projects imple- ment high -priority rehabilitation, augmentation, and lateral replacement work which reduces inflow of rainfall and groundwater into the collection system. The Utilities Department coordi- nates with the Public Works Department's street maintenance projects to minimize damage to the City's pavement and maximize cost efficiencies. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details: www.cityofpaloalto.org/gov/depts/utl/projects/default.asp. Summary of Capital Activity WASTEWATER COLLECTION FUND Project Title FY 2019 FY 2020 Actuals Estimate FY 2021 Adopted FY 2022 FY 2023 FY 2024 5 -Year FY 2025 Total Source of Funds Other Revenues WC -80020 Sewer System, Customer Connections Other Revenue Total Total Sources Use of Funds Customer Connections WC -80020 Sewer System, Customer Connections 597,315 700,000 750,000 600,000 600,000 600,000 600,000 3,150,000 597,315 700,000 750,000 600,000 600,000 600,000 600,000 3,150,000 597,315 700,000 750,000 600,000 600,000 600,000 600,000 3,150,000 301,755 445,000 420,000 450,000 450,000 450,000 450,000 2,220,000 Customer Connections Total 301,755 445,000 420,000 450,000 450,000 450,000 450,000 2,220,000 System Improvements WC -99013 WC -15001 WC -16001 WC -17001 WC -19001 WC -20000 Sewer Lateral/Manhole Rehabilitation and Replacement Wastewater Collection System Rehabilitation/ Augmentation Project 28 Wastewater Collection System Rehabilitation/ Augmentation Project 29 Wastewater Collection System Rehabilitation/ Augmentation Project 30 Wastewater Collection System Rehabilitation/ Augmentation Project 31 Wastewater Collection System Rehabilitation/ Augmentation Project 32 802,497 25,000 876,000 800,000 825,000 850,000 875,500 4,226,500 430,621 2,650,000 500,000 0 0 0 0 500,000 113,466 300,000 2,195,424 0 0 0 0 2,195,424 O 200,000 480,000 5,500,000 0 0 0 5,980,000 O 0 0 0 1,650,000 5,200,000 0 6,850,000 O 0 0 0 0 0 1,650,000 1,650,000 502 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND Project Number Project Title WC -13002 Wastewater General Equipment and Tools WC -15002 Wastewater System Improvements FY 2019 Actuals FY 2020 Estimate 0 30,000 0 260,000 200,000 200,000 200,000 200,000 200,000 1,000,000 FY 2021 Adopted FY 2022 FY 2023 FY 2024 FY 2025 5 -Year Total 185,000 50,000 50,000 50,000 50,000 385,000 System Improvements Total 1,346,584 3,465,000 4,436,424 6,550,000 2,725,000 6,300,000 2,775,500 22,786,924 Total Uses 1,648,339 3,910,000 4,856,424 7,000,000 3,175,000 6,750,000 3,225,500 25,006,924 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 503 CITY OF PALO ALTO faYshore 555 44 lanr.nem Roan �a �,. A aN _ /--C o-E9,Ya t r- �5 a c co 5644. 5 4. swi 54, Sanitary Sewer Replacement (SSR) Pr ojects FY'21 (No Construction Projects) . FY'22 (SSR 30) FY'23 (No Construction Projects) FY'24 (SSR 31) FY'25 (No Constructi on Project) .711 We BaYsho w ''9 ° \$' fed I Mit ef i.e� Road om .,0 0 0) C Q 655-155,., CD 1 .1 6 �1 5 ` ,,,�s�s�s� e *sea, $a� (555 rtic The City of Palo Alto WASTEWATER FUND MAP FY'21 to FY'25 CAPITAL IMPROVEMENT PROGRAM This m ap is a product of the City of P alo Alto GIS WASTEWATER C OLLECTION FUND • CITY OF P ALO ALTO FISC AL YEAR 2021 AD OPTED C APIT AL BUDGET 505 ss antos.2020-07-27 06:46.26 Wastewater Fund Map 2021-2025 (\uc-maps\Encomp0550Admin\Pers onal\ww view .mdb) This documentis a graphic represe ntati on o nly ofb estava liable s ourc es. The City of Palo Alt o assumes no resp onsibility for any errors. ©1989 to 2016 City of Palo Alto CITY OF PALO ALTO WASTEWATER COLLECTION FUND Customer Connections WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 507 WASTEWATER COLLECTION FUND Sewer System, Customer Connections Fund: Wastewater Collection Fund Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WC -80020 Sewer System, Customer Connections Description This project provides for the installation of sewer lateral connections, additions of existing mains, and extensions of mains for new or existing customers. Justification It is necessary to provide sewer connections to serve new customers and to respond to changes in sewer requirements due to redevelopment. Old existing non -plastic sewer service laterals become cracked and broken by tree root intrusion, ground movement, and third party excava- tion damages requiring the laterals to be replaced. Supplemental Information Other funding sources include customer connection and capacity fees for connecting to the Wastewater Collection System. Capacity fees are collected through connection charges to cover the proportionate cost of system improvements required to serve new customers. Significant Changes 2021-2025 CIP: The annual amount budgeted for this project has been decreased to align with actual costs experienced in prior years for this project. 2015-2019 CIP: This project was previously titled Sewer System Extension. As part of the Fiscal Year 2015 budget, it was retitled to more accurately reflect the work done with this funding. 508 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND Funding Sources Schedule Funding Source Other Wastewater Collection Fund Total Prior Years N/A FY 2020 Budget 430,534 FY 2020 Est. 600,000 600,000 600,000 700,000 750,000 FY 2025 5 Year CIP Beyond 5 Total Year CIP 600,000 3,150,000 N/A 189,649 (255,000) (330,000) (150,000) (150,000) (150,000) (150,000) (930,000) N/A 620,183 445,000 420,000 450,000 450,000 450,000 450,000 2,220,000 0 0 Total N/A N/A N/A Project Phase Construction Total Prior Years N/A N/A 620,183 445,000 420,000 450,000 450,000 450,000 450,000 2,220,000 FY 2020 Budget Expenciture Schedule FY 2020 Est. 420,000 450,000 450,000 450,000 FY 2025 5 Year CIP Total 620,183 445,000 450,000 2,220,000 Beyond 5 Year CIP Total 0 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 509 CITY OF PALO ALTO WASTEWATER COLLECTION FUND System Improvements WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 511 WASTEWATER COLLECTION FUND Sewer manhole base Fund: Wastewater Collection Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WC -99013 Sewer Lateral/Manhole Rehabilitation and Replacement Description This project will replace defective sewer laterals, cleanouts, and manholes; install backwater devices; and purchase equipment to support these activities in order to maintain the Wastewa- ter Collection System. Information collected during routine annual maintenance activities is used to prioritize work. Defective laterals, for example, will be replaced to re-establish existing services, reduce maintenance expenses, and eliminate ground water intrusion. Backwater devices will be installed to reduce backflows of sewage. New manholes will be installed or reha- bilitated to improve structural integrity. Justification The work will help reduce both the backflow of sewage onto private property and the City's treatment expenses. This project also cleans and takes videos of sewer collection mains and lat- erals as necessary. Significant Changes 2021-2025 CIP: This budget was increased to accommodate anticipated construction cost escalation for the multi -year lateral replacement project. The bid result indicated that the con- tractor's cost is substantially higher than in-house cost, therefore WW Operations decided to perform the work themselves. Project costs will continue to be evaluated throughout FY 2021 and considered as part of the development of the 2022-2026 CIP. 512 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND Funding Sources Schedule Funding Source Wastewater Collection Fund Total Project Phase Construction Total Prior Years FY 2020 Budget N/A 848,228 N/A 848,228 Prior Years N/A N/A 848,228 FY 2020 Est. 25,000 876,000 800,000 825,000 FY 2025 S Year CIP Beyond 5 Total Year CIP Total 850,000 875,500 4,226,500 875,000 25,000 876,000 800,000 825,000 850,000 875,500 4,226,500 875,000 Ex FY 2020 FY 2020 Budget Est. 848,228 aenc 25,000 FY 2021 iture Schedule 876,000 FY 2022 800,000 FY 2023 825,000 FY 2024 850,000 5 Year CIP FY 2025 Total 875,500 4,226,500 Beyond 5 Year CIP Total N/A N/A 875,000 25,000 876,000 800,000 825,000 850,000 875,500 4,226,500 875,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 513 WASTEWATER COLLECTION FUND Fund: Wastewater Collection Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2016 Initial Project Completion: Winter 2018 Revised Project Start: Summer 2018 Revised Project Completion: Fall 2020 Project Number: WC -15001 Trenching for installation of High Density Polyethylene (HDPE) sewer main by open trench method Wastewater Collection System Rehabilitation/Augmentation Project 28 Description The project will fund the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and groundwater into the collection system. The project replaces 8,155 linear feet (which represents 0.6 percent of the City's Wastewater Collection Sys- tem) for various streets in the City, including sections in the Charleston Meadows and Leland Manor/Garland neighborhoods, as well as near the Junior Museum and Zoo (JMZ). The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Priority will be given to areas identified by Public Works as targeted work zones ensuring infrastructure coordination among different City departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replace- ment and/or rehabilitation are determined by the recommendations for the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. 514 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2020-2024 CIP: Project scope reduced from 21,889 to 7,655 linear feet in the Charleston/Meadows and Leland Manor/Garland neighborhoods due to higher than expected construction prices, and to accommodate work needed for 500 linear feet of pipe for the Palo Alto Junior Museum & Zoo (JMZ) renovation (AC -18001) to prevent a delay to the estimated summer 2020 reopening. 2019-2023 CIP: Project budget has increased by $0.8 million to account for construction cost escalation. 2018-2022 CIP: Due to delays in Sewer System Replacement (SSR) Projects 24, 25, 26, and 27, the construction for this project is postponed to Fiscal Year 2019. Funding Sources Schedule Funding Source Wastewater Collection Fund Total Prior FY 2020 Years Budget FY 2020 Est. O 0 0 478,177 4,614,416 2,650,000 500,000 478,177 4,614,416 2,650,000 500,000 Ex oenc O 0 iture Schedule 0 FY 2025 5Year CIP Beyond 5 Total Year CIP O 500,000 O 500,000 Total O 3,628,177 O 3,628,177 Project Phase Construction Design Total Prior Years 295,305 182,869 478,174 FY 2020 Budget FY 2020 Est. 4,614,416 2,650,000 500,000 0 0 4,614,416 2,650,000 500,000 0 0 0 FY 2023 0 0 0 0 FY 2025 0 5Year CIP Beyond 5 Total Year CIP Total 500,000 0 O 500,000 0 3,445,305 O 182,869 O 3,628,174 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating bud- get. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 515 WASTEWATER COLLECTION FUND Fund: Wastewater Collection Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Winter 2019 Revised Project Start: Summer 2019 Revised Project Completion: Fall 2020 Project Number: WC -16001 Rehabilitation Equipment Wastewater Collection System Rehabilitation/Augmentation Project 29 Description This project funds the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and groundwater into the collection system. The project replaces 9,965 linear feet (which represents 0.9 percent of the City's Wastewater Collection System) for large sections in the Charleston neighborhood and along several streets on El Camino Real. The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Priority will be given to areas identified by Public Works as targeted work zones ensuring infrastructure coordination among different City departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replace- ment and/or rehabilitation are informed by the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. 516 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND Significant Changes 2020-2024 CIP: Project footage has been decreased by 4,387 linear feet. 2019-2023 CIP: Project budget has increased by $0.9 million to account for construction cost escalation. 2018-2022 CIP: Due to delays in SSR 24, 25, 26, and 27, the construction for this project is post- poned to FY 2020, Funding Sources Schedule Wastewater Collection Fund Total Prior Years FY 2020 Budget FY 2020 Est, FY 2021 113,466 4,394,839 300,000 2,195,424 113,466 4,394,839 300,000 2,195,424 FY 2022 0 0 FY 2023 0 0 FY 2024 Expenditure Schedule 0 0 FY 2025 5Year CIP Total O 2,195,424 O 2,195,424 Beyond 5 Year CIP Total 0 2,608,890 O 2,608,890 Project Phase Construction Design Total 0 113,466 113,466 4,024,466 370,373 4,394,839 FY 2020 Est. FY 2021 300,000 2,195,424 0 0 300,000 2,195,424 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 0 0 0 FY 2025 5 Year CIP Total O 2,195,424 O 0 O 2,195,424 Beyond 5 Year CIP Total O 2,495,424 O 113,466 O 2,608,890 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 517 WASTEWATER COLLECTION FUND Fund: Wastewater Collection Fund Category: System Improvements Project Location: Managing Department: Utilities Initial Project Start: Summer 2018 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2020 Revised Project Completion: Summer 2022 Project Number: WC -17001 Trenching for installation of High Density Polyethylene (HDPE) sewer main by open trench method Wastewater Collection System Rehabilitation/Augmentation Project 30 Description This project funds the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and groundwater into the collection system. The project replaces 12,066 linear feet (which represents 1.1 percent of the City's Wastewater Collection Sys- tem) for various streets in the City, including Ventura and Research Park neighborhoods. The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Priority will be given to areas identified by Pub- lic Works as targeted work zones ensuring coordination between departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replace- ment and/or rehabilitation are informed by the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. 518 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND Significant Changes 2021-2025 CIP: The project scope for FY 2021 has been reduced to design engineering and the budget was reduced by $741,000. 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewater construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bid- ders and higher prices on construction projects due to the increased demand for construction services. The overall project budget has increased by $2.3 million to account for a reduction of 3,614 in linear feet and construction cost escalation. 2019-2023 CIP: Project budget has increased by $0.9 million to account for construction cost escalation. 2018-2022 CIP: Due to delays in SSR 24, 25, 26, and 27, the construction for this project is post- poned to FY 2021. Funding Sources Schedule Funding Source Wastewater Collection Fund Total Prior FY 2020 Years Budget FY 2020 Est. FY 2021 FY 2022 O 421,684 200,000 480,000 5,500,000 O 421,684 200,000 480,000 5,500,000 FY 2023 0 0 FY 2024 Expenciture Schedule 0 0 FY 2025 5 Year CIP Total O 5,980,000 O 5,980,000 Beyond 5 Year CIP Total O 6,180,000 O 6,180,000 Project Phase Construction Design Total Prior Years FY 2020 Budget O 0 O 421,684 O 421,684 FY 2020 Est. FY 2021 FY 2022 0 259,000 5,500,000 200,000 221,000 0 200,000 480,000 5,500,000 FY 2023 0 FY 2024 FY 2025 0 0 5 Year CIP Total O 5,759,000 O 221,000 O 5,980,000 Beyond 5 Year CIP Total 0 5,759,000 O 421,000 O 6,180,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 519 WASTEWATER COLLECTION FUND Fund: Wastewater Collection Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Summer 2023 Revised Project Completion: Winter 2024 Project Number: WC -19001 Sewer Trench Line Wastewater Collection System Rehabilitation/Augmentation Project 31 Description This project funds the design and construction of high priority lateral replacement work, which reduces inflow of rainfall and groundwater into the collection system. The project replaces 12,874 linear feet (which represents 1.1 percent of the City's Wastewater Collection System) for various streets in the City, including Old Palo Alto, Ventura, and Green Acres neighborhoods. The project will be comprised of laterals identified in video inspection work or through mainte- nance records as deficient and in need of replacement. Priority will be given to areas identified by Public Works as targeted work zones ensuring coordination between departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replace- ment and/or rehabilitation are informed by the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. 520 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND Significant Changes 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewater construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bid- ders and higher prices on construction projects due to the increased demand for construction services. The overall project budget has increased by $2.3 million and decreased in linear foot- age by 12,109 to account for construction cost escalation. 2019-2023 CIP: Project budget has increased by $1.0 million to account for construction cost escalation. 2018-2022 CIP: Due to delays in WCSR 24, 25, 26, and 27, the construction for this project is postponed to FY 2022. Funding Sources Schedule Funding Source Wastewater Collection Fund Total Prior FY 2020 Years Budget O O 0 0 FY 2020 Est. 0 0 FY 2021 0 0 FY 2022 FY 2023 FY 2024 O 1,650,000 5,200,000 O 1,650,000 5,200,000 Expenciture Schedule FY 2025 5 Year CIP Total O 6,850,000 O 6,850,000 Beyond 5 Year CIP Total 0 6,850,000 O 6,850,000 Project Phase Construction Design Total Prior Years 0 0 0 FY 2020 Budget 0 0 0 FY 2020 Est. 0 0 0 FY 2021 0 0 0 FY 2022 FY 2024 O 475,000 4,994,000 0 1,175,000 206,000 O 1,650,000 5,200,000 FY 2025 5 Year CIP Total O 5,469,000 O 1,381,000 O 6,850,000 Beyond 5 Year CIP Total 0 5,469,000 0 1,381,000 O 6,850,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 521 WASTEWATER COLLECTION FUND Sewer Main Replacement Project using Pipe Bursting Method Fund: Wastewater Collection Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2020 Initial Project Completion: Winter 2022 Revised Project Start: Summer 2024 Revised Project Completion: Winter 2026 Project Number: WC -20000 Wastewater Collection System Rehabilitation/Augmentation Project 32 Description This project funds the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and groundwater into the collection system. The project replaces approximately 15,437 linear feet (which represents 1 percent of the City's Wastewater Collection System) for various streets in the City, including sections in the Midtown/Midtown West and Palo Verde neighborhoods and a portion of University Avenue in the Crescent Park neighborhood. The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Priority will be given to areas identified by Public Works as targeted work zones ensuring coordination between depart- ments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replace- ment and/or rehabilitation are informed by the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. 522 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewater construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bidders and higher prices on construction projects due to the increased demand for construction services. The overall project budget has increased by $2.3 million to account for construction cost escalation. 2019-2023 CIP: Project budget has increased by $1.0 million to account for construction cost esca- lation. 2018-2022 CIP: Due to delays in WCSR 24, 25, 26, and 27, the construction for this project is post- poned to FY 2023. Funding Sources Schedule Funding Source Wastewater Collection Fund Total Prior FY 2020 FY 2020 Years Budget Est. 0 0 FY 2021 0 0 0 0 FY 2022 0 0 FY 2023 0 0 FY 2024 Expenditure Schecule 5 Year CIP Beyond 5 FY 2025 Total Year CIP Total O 1,650,000 1,650,000 5,500,000 7,150,000 O 1,650,000 1,650,000 5,500,000 7,150,000 Project Phase Construction Design Total Prior FY 2020 Years Budget, 0 0 0 0 0 0 FY 2020 Est. FY 2021 0 0 0 0 0 FY 2022 FY 2023 0 0 0 FY 2024 5 Year CIP Beyond 5 FY 2025 Total Year CIP 0 1,490,000 O 160,000 O 1,650,000 Total 1,490,000 5,500,000 6,990,000 160,000 0 160,000 1,650,000 5,500,000 7,150,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 523 WASTEWATER COLLECTION FUND Equipment used to install fuse High Density Polyethylene (HDPE) pipe Fund: Wastewater Collection Fund Category: System Improvements Project Location: Municipal Service Center Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WC -13002 Wastewater General Equipment and Tools Description This funding allows for the acquisition of new fusion equipment and other associated tools. This equipment is used to fuse together pipe joints in the City's Wastewater Collection System. Justification As the equipment ages, the quality of the fusion joints begin to decline and the operators must spend more time scraping, aligning, and fusing construction joints. In order to maintain high quality standards for the installation of the City's wastewater collection mains, along with the associated service standards and worker safety and productivity measures, equipment and tools require continuous upgrades. Significant Changes 2021-2025 CIP: Project increased from $50,000 to $185,000 for FY 2021. This funding enables the purchase of a new trailer flusher (pressure washer) and replacement of new closed-circuit television equipment. 2015-2019 CIP: Project was retitled from Wastewater Fusion and General Equipment/Tools. 524 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND Funding Sources Schedule Funding Source Wastewater Collection Fund Total Project Phase Construction Total Prior Years FY 2020 Budget N/A 50,000 N/A 50,000 Prior Years N/A N/A 50,000 FY 2020 Est. 30,000 185,000 50,000 50,000 FY 2025 S Year CIP Beyond 5 Total Year CIP 50,000 50,000 385,000 30,000 185,000 50,000 50,000 50,000 50,000 385,000 Ex FY 2020 FY 2020 Budget Est. 50,000 aenc 30,000 iture Schedule 185,000 50,000 50,000 50,000 0 5Year CIP Beyond 5 FY 2025 Total Year CIP 50,000 385,000 30,000 185,000 50,000 50,000 50,000 50,000 385,000 0 0 Total N/A N/A Total Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 525 WASTEWATER COLLECTION FUND Fund: Wastewater Collection Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WC -15002 Trenching for installation of High Density Polyethylene (HDPE) sewer main by directional drilling method Wastewater System Improvements Description This project provides funding as needed to improve the Wastewater Collection System. Typical activities include: increasing system capacity for growth, flow monitoring, hydraulic modeling and system analysis, load simulations, asset management analysis and assessment, system inflow/infiltration analysis, and sanitary sewer overflow monitoring and reduction. Justification Wastewater Collection System reliability and adequate capacity are critical to providing a high level of service to customers. Mainline sewer backups and overflows into homes and businesses are costly and a health risk. Reducing the losses associated with these backup claims requires a continuous evaluation of system needs and making improvements to maintain a high level of service. Significant Changes 2021-2025 CIP: This budget is lowered based on past expenditures. In the upcoming years, the funding will be used to improve the system by resolving issues that arise due to unexpected conditions, purchasing and implementing a new wastewater collection system maintenance software, conducting purchasing and implementing system assessment, and other work as needed. Currently acquiring a new asset management software platform to replace the current software used to manage Wastewater Operations maintenance activities. All maintenance history, records, and attachments stored in the current database will be exported from cloud -based database and converted or migrated into the new software system. The new wastewater man - 526 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND agement system will be used by Utilities Wastewater Operations staff to generate work orders and schedule planned or unplanned maintenance work in order to help plan/prioritize pipeline capital improvement replacement. Funding Sources Schedule Funding Source Wastewater Collection Fund Total =En Construction Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP N/A 426,682 260,000 200,000 200,000 200,000 200,000 200,000 1,000,000 303,000 N/A 426,682 260,000 200,000 200,000 200,000 200,000 200,000 1,000,000 303,000 Prior Years N/A N/A 426,682 260,000 200,000 200,000 200,000 200,000 200,000 1,000,000 303,000 FY 2020 Budget Expenditure Schedule FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP 426,682 260,000 200,000 200,000 200,000 200,000 200,000 1,000,000 303,000 Total N/A N/A Total Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 527 CITY OF PALO ALTO WASTEWATER TREATMENT FUND CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 529 WASTEWATER TREATMENT FUND Overview Activities related to the replacement, rehabilitation, optimization, and upgrading of the City's wastewater treatment plant infrastructure are accounted for in the Wastewater Treatment Fund. For detailed information on the maintenance and operation of the wastewater treatment plant, please refer to the Wastewater Treatment Fund section of the Operating Budget. As part of the 2021-2025 Capital Improvement Program (CIP) expenditures of $146.4 million are programmed with $32.7 million allocated in Fiscal Year 2021. The Wastewater Treatment Fund recovers approximately 65 percent of its costs from the Palo Alto Wastewater Collection Fund, Stanford University, East Palo Alto Sanitary District, Mountain View, Los Altos, and Los Altos Hills based on each agency's expected share of the capacity. Each agency bills their respective sewer rate- payers for associated sewer and treatment costs as well as the Wastewater Treatment Fund's capital projects. Approximately 250,000 residents are served by the six agencies contributing sewage to the Regional Water Quality Control Plant (RWQCP). Overall, a total of seven projects are programmed in the 2021-2025 CIP with the budget accounted for in two categories: Build- ings and Facilities and System Improvements. The 2012 Long Range Facilities Capital Expenditures Plan evaluated the infrastructure needs of the RWQCP. It analyzed $40,000,000 — and made recommendations on $35,000,000 Wastewater Treatment Fund future regulations, replacement $30,000,000 and rehabilitation needed, site planning, and flow and load $25,000,000 projections. Funding for the $20,000.000 major projects included in the $15,000,000 2021-2025 CIP requires debt financing and approval by the $10,000,000 partners, per the individual $5,000,000 agreements between the City $0 and each of the partners. Over FY 2017 FY 2019 FY 2021 FY 2023 FY 2025 Actuals Actuals Adopted Projected Projected the years, staff has met with partner agencies at the staff and board/council level to discuss major capital projects. It should be noted that a portion of the expenses for these projects are expected to be incurred after the five years included in the 2021-2025 CIP. Staff has applied for State Revolving Fund loans and has considered revenue bonds for these projects. Major projects planned include: • Advanced Water Purification Facility (Fiscal Year 2021: $0.4 million; 5 -Year CIP: $21.6 million) • Headworks Facility Replacement (5 -Year CIP: $20.3 million) • New Laboratory and Environmental Services Building (Fiscal Year 2021: $1.5 million; 5 -year CIP: $23.2 million) • Outfall Line Construction (Fiscal Year 2021: $7.8 million; 5 -Year CIP: $8.9 million) 530 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WASTEWATER TREATMENT FUND • Primary Sedimentation Tank Rehabilitation (Fiscal Year 2021: $14.1 million; 5 -Year CIP: $19.7 million) . Secondary Treatment Upgrades (Fiscal Year 2021: $1.6 million; 5 -Year CIP: $31.4 million) Minor CIP projects are funded through recurring payments to the City by the partner agencies, with the total dollar amount for the minor CIP projects capped by the partner agreements and adjusted annually for inflation. Minor projects are budgeted in Plant Repair, Retrofit, and Equip- ment Replacement (Fiscal Year 2021: $7.3 million; 5 -Year CIP: $21.5 million). Infrastructure Inventory CLASSIFICATION TYPE Liquid Treatment Systems Solids Treatment Systems Staff Buildings Recycled Water Buildincs and Facilities Preliminary, Primary, Secondary, and Tertiary Treatment, UV Disinfection, and Outfall Solids Handling Staff Buildings and Support Systems Recycled Water Treatment The Buildings and Facilities category accounts for projects that will improve or construct facili- ties that house equipment related to wastewater treatment at the RWQCP. During the 2021- 2025 CIP, one project is programmed in this category. Recent Accomplishments . Began operation of the Dewatering and Loadout Facility and retired two sludge -burning incinerators. 2021-2025 Capital Improvement Program Recurring Projects There are no recurring projects scheduled. Non -Recurring Projects There is one non -recurring project in this category as part of the 2021-2025 CIP. New Labora- tory and Environmental Services Building (Fiscal Year 2021: $1.5 million; 5 -Year CIP: $23.2 mil- lion). System Improvements The System Improvements category accounts for all infrastructure and equipment related to the safe and efficient treatment of wastewater received at the RWQCP. Over the course of the 2021-2025 CIP, approximately $123.2 million is allocated towards System Improvements proj- ects, with $31.2 million allocated in Fiscal Year 2021. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 531 WASTEWATER TREATMENT FUND Recent Accomplishments ▪ Completed environmental review on the Advanced Water Purification Facility. 2021-2025 Capital Improvement Program Recurring Projects There is one recurring project in this category: Plant Repair, Retrofit, and Equipment Replace- ment (Fiscal Year 2021: $7.3 million; 5 -Year CIP: $21.5 million). This project provides funding for the assessment, repair, and retrofit of the concrete and metal structural condition of the plant; the replacement of necessary plant equipment to maintain treatment reliability and ancillary facilities to maintain existing infrastructure; and the replacement of large diameter flow meters built into the wastewater treatment system on sewers, pipes, and water lines. The United States Environmental Protection Agency mandates that funding is allocated for equipment replace- ment to ensure adequate wastewater treatment reliability. Non -Recurring Projects There are five non -recurring projects in this category: ▪ Advanced Water Purification Facility (Fiscal Year 2021: $0.4 million; 5 -Year CIP: $21.6 million) • Headworks Facility Replacement (5 -Year CIP: $20.3 million) • Outfall Line Construction (Fiscal Year 2021: $7.8 million; 5 -Year CIP: $8.9 million) • Primary Sedimentation Tank Rehabilitation (Fiscal Year 2021: $14.1 million; 5 -Year CIP: $19.7 million) • Secondary Treatment Upgrades (Fiscal Year 2021: $1.6 million; 5 -Year CIP: $31.4 million) Summary of Capital Activity WASTEWATER TREATMENT FUND FY 2019 Actuals FY 2020 Estimate FY 2021 Adopted FY 2022 FY 2023 FY 2024 FY 2025 5 -Year Total Source of Funds Revenue from the State of California WQ-14001 Dewatering and Loadout Facility WQ-10001 Plant Master Plan 1,368,530 2,215,156 0 0 0 0 0 0 12,961 89,219 0 0 0 0 0 0 Revenue from the State of California Total 1,381,491 2,304,375 0 0 0 0 0 0 Miscellaneous Revenue WQ-19003 Advanced Water Purification Facility 0 0 3,000,000 15,400,000 5,500,000 0 0 23,900,000 WQ-16002 Headworks Facility Replacement 0 0 0 1,500,000 1,500,000 1,500,000 15,360,000 19,860,000 WQ-14002 New Laboratory and Environmental Services 0 0 2,060,000 6,750,000 6,750,000 7,850,000 0 23,410,000 Building WQ-19000 Outfall Line Construction 0 0 7,700,000 1,100,000 0 0 0 8,800,000 WQ-14003 Primary Sedimentation Tank Rehabilitation 0 0 13,102,000 4,530,000 0 0 0 17,632,000 532 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WASTEWATER TREATMENT FUND Project Number Project Title WQ-19001 Secondary Treatment Upgrades Miscellaneous Revenue Total Total Sources 0 FY 2020 Estimate FY 2021 Adopted FY 2022 FY 2023 FY 2024 O 3,000,000 3,800,000 19,800,000 5,830,000 FY 2025 5 -Year Total 0 32,430,000 Use of Funds Buildings and Facilities WQ-14001 Dewatering and Loadout Facility WQ-04011 Facility Condition Assessment and Retrofit WQ-14002 New Laboratory and Environmental Services Building 0 O 28,862,000 33,080,000 33,550,000 15,180,000 15,360,000 126,032,000 1,381,491 2,304,375 28,862,000 33,080,000 33,550,000 15,180,000 15,360,000 126,032,000 13,408,858 2,018,300 0 0 0 0 0 0 266,874 142,881 0 0 0 0 0 0 76,175 948,360 1,503,460 6,819,000 6,822,000 8,023,000 0 23,167,460 WQ-10001 Plant Master Plan 319,864 1,973,804 0 0 0 0 0 0 Buildings and Facilities Total 14,071,771 5,083,345 1,503,460 6,819,000 6,822,000 8,023,000 0 23,167,460 System Improvements WQ-19003 Advanced Water Purification Facility WQ-16002 WQ-19000 WQ-80021 Headworks Facility Replacement Outfall Line Construction Plant Equipment Replacement WQ-19002 Plant Repair, Retrofit, and Equipment Replacement WQ-14003 Primary Sedimentation Tank Rehabilitation WQ-19001 Secondary Treatment Upgrades System Improvements Total O 2,665,000 448,000 15,557,000 5,559,000 0 0 21,564,000 O 0 0 1,515,000 1,516,000 1,533,000 15,704,000 20,268,000 O 40,000 7,775,000 1,111,000 0 0 0 8,886,000 1,707,357 1,352 0 0 0 0 0 0 327,099 3,834,950 7,332,834 3,381,000 3,476,000 3,612,000 3,713,000 21,514,834 508,477 373,387 14,068,800 5,586,000 0 0 0 19,654,800 483,059 986,621 1,552,300 3,840,000 20,012,000 5,958,000 0 31,362,300 3,025,992 7,901,310 31,176,934 30,990,000 30,563,000 11,103,000 19,417,000 123,249,934 Total Uses 17,097,763 12,984,655 32,680,394 37,809,000 37,385,000 19,126,000 19,417,000 146,417,394 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 533 CITY OF PALO ALTO WASTEWATER TREATMENT FUND Buildings and Facilities WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 535 WASTEWATER TREATMENT FUND Fund: Wastewater Treatment Fund Category: Buildings and Facilities Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Winter 2015 Initial Project Completion: Fall 2021 Revised Project Start: Spring 2019 Revised Project Completion: Fall 2024 Project Number: WQ-14002 Water Quality Control Plant Laboratory New Laboratory And Environmental Services Building Description This project provides funding for a new building that will consolidate staff and provide a larger updated lab. Justification The existing laboratory does not have adequate space for staff, instruments, chemical storage, and microbiology testing. Due to limited space, staff is currently located in four separate aging buildings, which house industrial pumps, limiting the number of staff that can be assigned to each building. Supplemental Information This project was identified in the Long Range Facilities Plan accepted by City Council in 2012. Construction funding via a low interest state revolving fund loan (SRF) or a revenue bond will be pursued for this project, which is subject to approval from partner agencies (Stanford Uni- versity, Mountain View, Los Altos, Los Altos Hills, and the East Palo Alto Sanitary District). Part- ners have already approved repayment of an SRF design and planning loan, while staff evaluate the revenue bond option as an alternative funding source. Significant Changes 2021-2025 CIP: Construction has been delayed and projected to begin in Fiscal Year 2022. 2020-2024 CIP: Design contract slightly delayed and awarded in February 2019. 536 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WASTEWATER TREATMENT FUND 2019-2023 CIP: Design phase of the project is expected to start in Fall 2018. The City is explor- ing funding alternatives for the project; therefore, the funding source is no longer stated as Rev- enue from the State of California. 2018-2022 CIP: Partners approved repayment of the SRF design and planning loan, but secur- ing the loan took longer than expected and there was uncertainty about availability of State funds. The City will explore alternate methods of funding such as a revenue bond. Project plan- ning/design can commence once the funds are secured, but the timeline has been impacted. 2017-2021 CIP: Approval by partner agencies was required for project approval and to guaran- tee repayment of any state loans. 2016-2020 CIP: Project budget in Fiscal Year 2016 now captures an additional $4.0 million more in Fiscal Year 2020 for final design and start of construction. Funding Sources Schedule Fundi ,m..Source Other Wastewater Treatment Fund Total Prior Years FY 2020 Budget 0 1,910,000 FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 0 2,060,000 6,750,000 6,750,000 7,850,000 76,174 371,819 948,360 (556,540) 69,000 72,000 173,000 76,174 2,281,819 948,360 1,503,460 6,819,000 6,822,000 8,023,000 FY 2025 5 Year CIP Total O 23,410,000 O (242,540) O 23,167,460 Beyond 5 Year CIP Total O 23,410,000 O 781,994 O 24,191,994 Expenciture Schedule Project Phase Construction Design Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2024 0 0 0 0 6,669,000 6,672,000 7,873,000 76,174 2,281,819 948,360 1,503,460 150,000 150,000 150,000 76,174 2,281,819 948,360 1,503,460 6,819,000 6,822,000 8,023,000 FY 2025 5 Year CIP Total O 21,214,000 0 1,953,460 O 23,167,460 Beyond 5 Year CIP Total O 21,214,000 O 2,977,994 O 24,191,994 Operating Impact This project is anticipated to impact operating expenses in the future such as utilities, janitorial services, and alarm/security systems. Once the design, including features and square feet, is complete, costs will be quantified and adjustments will be brought forward in future budgets. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Environmental Impact Analysis: CEQA will be required. Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 537 CITY OF PALO ALTO WASTEWATER TREATMENT FUND System Improvements WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 539 WASTEWATER TREATMENT FUND Filtration system testing unit Fund: Wastewater Treatment Fund Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Winter 2018 Initial Project Completion: Spring 2021 Revised Project Start: Summer 2020 Revised Project Completion: Winter 2023 Project Number: WQ-19003 Advanced Water Purification Facility Description This project provides funding for an Advanced Water Purification Facility to further improve the quality of the tertiary -treated recycled water by microfiltration or ultrafiltration followed by reverse osmosis to reduce the level of total dissolved solids (TDS). Justification The Regional Water Quality Control Plant (RWQCP) currently provides tertiary -treated recycled water to permitted users in its service area, mostly for irrigation. The current recycled water delivered has a TDS level of 800-900 mg/L. City Council adopted a goal to reduce the TDS level to 600 mg/L in 2010. In 2015, City Council adopted an Environmental Impact Report for the Phase I I I Recycled Water Pipeline to South Palo Alto and Stanford Research Park, which specifi- cally mentioned recycled water quality would be improved through additional treatment at the RWQCP. In addition, there are approximately 40 potential recycled water users in the service area with their connection still pending until the RWQCP lowers the recycled water TDS level. Supplemental Information The RWQCP, in collaboration with Valley Water (formerly known as the Santa Clara Valley Water District) and the City of Mountain View, conducted an Advanced Water Purification System Feasibility Study. This study recommended microfiltration or ultrafiltration followed by reverse osmosis after comparing different water quality improvement options. The study also included evaluations of greenhouse gas emissions, storage requirements, facility sites, concentrate treat- ment options, and initial design and construction cost estimates. 540 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WASTEWATER TREATMENT FUND This project was also identified in the Long Range Facilities Plan accepted by City Council in 2012. Funding via contributions from Valley Water, the City of Mountain View, and other external sources such as a low interest state revolving fund loan or revenue bond will be pursued for this project. Significant Changes 2021-2025 CIP: Construction of project has been delayed and projected to begin in Fiscal Year 2022. 2020-2024 CIP: Project start delayed from Winter 2018 to Winter 2019 due to lack of funding as staff is still negotiating with the City of Mountain View and Valley Water to secure funding for this project. Funding Sources Schedule Funding Source Other Wastewater Treatment Fund Total Prior Years FY 2020 Budget O 3,000,000 FY 2020 Est. FY 2021 FY 2022 FY 2023 0 3,000,000 15,400,000 5,500,000 O 113,000 2,665,000 (2,552,000) 157,000 59,000 FY 2024 0 0 O 3,113,000 2,665,000 448,000 15,557,000 5,559,000 0 FY 2025 5 Year CIP Total O 23,900,000 O (2,336,000) O 21,564,000 Beyond 5 Year CIP Total 0 23,900,000 O 329,000 O 24,229,000 Expenditure Schedule Project Phase Construction Design Total Prior Years FY 2020 Budget O 82,377 O 3,030,623 O 3,113,000 FY 2020 Est. 113,000 2,552,000 448,000 0 2,665,000 448,000 15,557,000 5,559,000 FY 2021 FY 2022 FY 2023 0 15,557,000 5,559,000 0 FY 2024 0 0 0 FY 2025 5 Year CIP Total O 21,116,000 0 448,000 O 21,564,000 Beyond 5 Year CIP Total O 21,229,000 O 3,000,000 O 24,229,000 Operating Impact This project is anticipated to impact operating expenses in the future such as utilities, janitorial services, and alarm/security systems. Once the design, including features and square feet, is complete, costs will be quantified and adjustments will be brought forward in future budgets. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.17 Relationship to Comprehensive Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: An addendum to the existing EIR completed in 2015 for the expansion of the Palo Alto recycled water distribution system will be required. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 541 WASTEWATER TREATMENT FUND Headworks Facility Fund: Wastewater Treatment Fund Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Spring 2020 Initial Project Completion: Winter 2024 Revised Project Start: Winter 2021 Revised Project Completion: Summer 2027 Project Number: WQ-16002 Headworks Facility Replacement Description This project provides funding for replacing influent pumping, including the suction and dis- charge piping, pipe manifolds, valves, the electrical and controls system, screening equipment, grit handling equipment, the force main to the primaries and modifying headworks building, and yard piping. Justification This project was identified in the Long Range Facilities Plan (LRFP) report accepted by City Council in 2012. The existing headworks are at the end of their useful life and replacement is required for operational reliability of pumping the raw sewage from the influent sewers into the treatment plant. Supplemental Information Partner agencies' approval to repay design and construction loans is needed as a low interest state revolving fund loan or a revenue bond will be pursued to fund the project. Significant Changes 2021-2025 CIP: Project is delayed from Winter 2020 to Winter 2021 due to budget constraints, staffing resources, and construction logistics with other projects in progress. 2020-2024 CIP: Project start delayed from Summer 2019 to Winter 2020 due to budget con- straints, staffing resources, and construction logistics with other projects in progress. 2019-2023 CIP: Staff is evaluating alternative funding options, therefore the funding source is no longer stated explicitly as Revenue from the State of California. 542 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WASTEWATER TREATMENT FUND 2018-2022 CIP: Staff revised the Funding Sources Schedule and the Expenditure Schedule to better reflect the project timeline recommended in the LRFP, where design will take place from 2020 to 2022, with CEQA and construction to follow. Funding Sources Schedule Funding Source Other Wastewater Treatment Fund Total Prior Years 0 0 FY 2020 Budget 0 0 FY 2020 Est. 0 0 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total 0 1,500,000 1,500,000 1,500,000 15,360,000 19,860,000 14,960,000 34,820,000 O 15,000 16,000 33,000 344,000 408,000 0 408,000 0 0 0 0 1,515,000 1,516,000 1,533,000 15,704,000 20,268,000 14,960,000 35,228,000 Project Phase Construction Design Total 0 0 0 FY 2020 Budget 0 0 0 Expenditure Schedule FY 2020 Est, 0 0 0 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total O 0 0 0 15,304,000 15,304,000 14,960,000 30,264,000 O 1,515,000 1,516,000 1,533,000 400,000 4,964,000 0 4,964,000 O 1,515,000 1,516,000 1,533,000 15,704,000 20,268,000 14,960,000 35,228,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 543 WASTEWATER TREATMENT FUND Outfall, Winter 2017 Fund: Wastewater Treatment Fund Category: System Improvements Project Location: Wastewater Treatment Plant and Palo Alto Airport Managing Department: Public Works Initial Project Start: Summer 2018 Initial Project Completion: Fall 2019 Revised Project Start: Summer 2020 Revised Project Completion: Fall 2022 Project Number: WQ-19000 Outfall Line Construction Description This project consists of the construction of a new parallel outfall pipe to convey final plant efflu- ent to San Francisco Bay. Justification Installation of a new outfall line is needed to address outfall age (built in 1964) and, more impor- tantly, to address the outfall capacity in light of peak wet -weather flow, peak tide, and future sea level rise scenarios. The existing system of a 54 -inch outfall line and a 36 -inch emergency backup outfall line are inadequate to pass the Plant's peak wet -weather hydraulic flow capacity of 80 million gallons per day. Supplemental Information This project was identified in the Long Range Facilities Plan report accepted by City Council in 2012. Construction funding via a low -interest state revolving fund loan will be pursued for this project, while staff evaluate revenue bond options as an alternative funding source. The existing 54 -inch outfall needs rehabilitation, which can only be completed after the new outfall is operational. Rehabilitating the existing 54 -inch outfall will be a future project. Once rehabilitated, the 54 -inch outfall along with the new parallel outfall in this project are anticipated to work together to convey peak flows for another 50 or more years. The 36 -inch emergency backup line will be plugged and abandoned in place. 544 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WASTEWATER TREATMENT FUND Significant Changes 2021-2025 CIP: Construction cost for the project is estimated to be increased by approximately $660,000 as staff finalized the SRF loan application. The SRF loan funding, including this bud- get increase, is being secured and finalized. 2020-2024 CIP: Project design was completed and construction has not begun due to permit- ting and finalization on the lease agreement with California State Lands Commission (CSLC). 2019-2023 CIP: Staff is evaluating alternative funding options, therefore the funding source is no longer stated explicitly as Revenue from the State of California. Funding Sources Schedule Funding Source Other Wastewater Treatment Fund Total Prior Years FY 2020 Budget O 3,850,000 FY 2020 Est. FY 2021 FY 2022 0 7,700,000 1,100,000 O 40,000 40,000 75,000 11,000 O 3,890,000 40,000 7,775,000 1,111,000 FY 2023 0 0 FY 2024 0 0 FY 2025 5 Year CIP Total O 8,800,000 O 86,000 Beyond 5 Year CIP Total O 8,800,000 O 126,000 0 0 0 8,886,000 0 8,926,000 Project Phase Construction Total Prior Years FY 2020 Budget O 3,890,000 O 3,890,000 Expenciture Schedule FY 2020 Est. FY 2021 FY 2022 40,000 7,775,000 1,111,000 40,000 7,775,000 1,111,000 FY 2023 0 0 FY 2024 0 0 FY 2025 5 Year CIP Total O 8,886,000 O 8,886,000 Beyond 5 Year CIP O 8,926,000 O 8,926,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.2 Planning and Transportation Commission Environmental Impact Analysis: This project had a mitigated negative declaration from CEQA under Section 15070. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 545 WASTEWATER TREATMENT FUND OP P R€H biiitaticrn Prc�j�ct Old pumping plant Fund: Wastewater Treatment Fund Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WQ-19002 Plant Repair, Retrofit, and Equipment Replacement Description This project provides funding for the assessment, repair, and retrofit of the RWQCP's concrete and metal structures; the replacement of necessary RWQCP equipment and ancillary facilities to maintain treatment reliability and existing infrastructure; and the replacement of large diame- ter flow meters built into the wastewater treatment system on sewers, pipes, and water lines. Tasks and funding previously budgeted in three separate maintenance related projects, WQ- 80021, WQ-80022, and WQ-04011, will now be consolidated and budgeted in this one recurring project. Justification Plant facilities are subject to many adverse conditions and plant equipment requires periodic replacement to maintain reliability. Concrete and metal structures are evaluated for evidence of damage caused by corrosion, weathering, age, and ground movement. Facilities with repair and retrofit deficiencies need to be repaired to good structural condition to ensure that the plant continues to operate safely and reliably. In addition, United States Environmental Protection Agency and State Water Resources Control Board regulations and permits require ongoing allo- cated funding for equipment replacement to ensure adequate treatment reliability. In addition to equipment physically located at the plant, there are 13 key magnetic flow meters throughout the collection system. Meters have an average life of ten years, however when the meter's reliability fails, the meter must be replaced immediately to continue accurate partner billing, process control, and regulatory reporting. 546 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WASTEWATER TREATMENT FUND Supplemental Information Planned projects include replacement of equipment mechanisms for secondary clarifiers and sludge thickeners; and replacement of wire, transformers, switches, and electrical components in the medium voltage electrical network. Funding Sources Schedule Funding Source Wastewater Treatment Fund Total Project Phase Construction Design Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5Year CIP Total N/A 7,772,784 3,834,950 7,332,834 3,381,000 3,476,000 3,612,000 3,713,000 21,514,834 N/A 7,772,784 3,834,950 7,332,834 3,381,000 3,476,000 3,612,000 3,713,000 21,514,834 Prior Years FY 2020 Budget Expenditure Schedule FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5Year CIP Total N/A 7,230,216 3,232,783 6,941,834 2,979,000 3,063,000 3,188,000 3,277,000 19,448,834 N/A 542,568 602,167 391,000 402,000 413,000 424,000 436,000 2,066,000 N/A 7,772,784 3,834,950 7,332,834 3,381,000 3,476,000 3,612,000 3,713,000 21,514,834 Beyond 5 Year CIP 0 Total N/A 0 N/A Beyond 5 Year CIP 0 0 0 Total N/A N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 547 WASTEWATER TREATMENT FUND Primary Sedimentation Tank Fund: Wastewater Treatment Fund Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Spring 2014 Initial Project Completion: Fall 2019 Revised Project Start: Winter 2017 Revised Project Completion: Fall 2022 Project Number: WQ-14003 Primary Sedimentation Tank Rehabilitation Description This project provides funding for new protective coatings on each of the four concrete primary sedimentation tanks and replacement of worn rotating parts and aging power distribution equipment. The tanks, installed in 1972, are 220 feet long by 41 feet wide by 14 feet deep each and remove settleable solids and floatable grease with mechanical and electrical equipment. The new coating ensures steel reinforcing bars within the concrete are protected from corrosive sewer gases and extends the concrete's life for another 30 years. Justification Without recoating, the concrete will lose its structural integrity, gradually spalling and harming pumps, pipes, and treatment systems as a result. In a mild seismic event, weakened concrete could potentially collapse, endangering staff and the treatment system. Rehabilitation of the concrete slabs will extend the life of the tanks, preserving capital resources for other uses. Supplemental Information This project was identified in the Long Range Facilities Plan report accepted by the City Council in 2012. Construction funding via a low -interest state revolving fund loan (SRF) will be pursued, which is subject to approval from the partner agencies. The partners already approved repay- ment of an SRF design and planning loan, while staff evaluate a revenue bond as an alternative to an SRF for construction. 548 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WASTEWATER TREATMENT FUND Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Significant Changes 2021-2025 CIP: Construction has been delayed, moving the estimated completion to Fall 2022. SRF loan funding is being secured and finalized. 2019-2023 CIP: Design started in January -March of 2018. The City is exploring funding alterna- tives; therefore, the funding source is no longer stated as Revenue from the State of California. 2018-2022 CIP: All partner agencies approved repayment of a planning/design loan. Securing the loan took longer than expected, and there is uncertainty about availability of State funds. The City will explore alternative methods of funding such as a revenue bond, but the project planning/design can commence once the funds are secured. Project timeline is impacted. 2017-2021 CIP: Approval by the partner agencies was required for project approval and to guar- antee repayment of any state loans. Funding Sources Schec ule Funding Source Other Wastewater Treatment Fund Total Prior Years FY 2020 Budget 0 8,302,000 FY 2020 Est. FY 2021 FY 2022 0 13,102,000 4,530,000 653,662 220,187 373,387 966,800 1,056,000 653,662 8,522,187 373,387 14,068,800 5,586,000 FY 2023 FY 2024 FY 2025 5 Year CIP Total 0 0 0 17,632,000 O 0 0 2,022,800 O 0 0 19,654,800 Beyond 5 Year CIP Total 0 17,632,000 O 3,049,849 O 20,681,849 Expenditure Schedule Project Phase Construction Design Total Prior Years FY 2020 Budget 0 7,896,080 653,662 626,107 653,662 8,522,187 FY 2020 Est. FY 2021 FY 2022 47,280 13,456,419 5,386,000 326,107 612,381 200,000 373,387 14,068,800 5,586,000 FY 2023 0 FY 2024 O 0 01i 0 5 Year CIP FY 2025 Total O 18,842,419 O 812,381 O 19,654,800 Beyond 5 Year CIP Total 0 18,889,699 O 1,792,150 O 20,681,849 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 549 WASTEWATER TREATMENT FUND Aeration basins Fund: Wastewater Treatment Fund Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Summer 2018 Initial Project Completion: Fall 2021 Revised Project Start: Fall 2018 Revised Project Completion: Fall 2024 Project Number: WQ-19001 Secondary Treatment Upgrades Description This project provides funding for upgrades to the Secondary Treatment process at the Regional Water Quality Control Plant. The existing Secondary Treatment process has two main compo- nents; the Fixed Film Reactors (FFR) and the Activated Sludge (AS) Process. This project includes the reconfiguration of the aeration basins, modification of the AS Process, and the elimination of the FFRs. The AS Aeration Basins will be subdivided with concrete walls creating different zones where different pollutants can be treated. Some of the zones will operate with- out oxygen, treating nitrogen and cutting the nitrogen in the treated wastewater by roughly half. The project will not only reduce organics and ammonia in the existing processes, but will also reduce total nitrogen, the next pollutant being targeted for more stringent regulation. Justification The components of the Secondary Treatment process are between 35 and 45 years old and show extreme signs of wear and structural weakness. The rehabilitation of both the FFRs and the AS Process were identified in the Long Range Facilities Plan accepted by Council in 2012. In addition, regulatory agencies are developing new compliance and permit requirements for total nitrogen. A special study was completed in 2017, which proposed a complete Secondary Treat- ment process upgrade instead of individual rehabilitation projects. The completion of the upgrades will meet several objectives. Supplemental Information The project cost is estimated to be $32.8 million, which is less than the combined estimated cost for the FFRs, AS Aeration Basins rehabilitation, and large-scale Denitrification System (or other nutrients removal) projects. 550 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WASTEWATER TREATMENT FUND Significant Changes 2021-2025 CIP: Design cost has increased as the design progresses and pending completion of a feasibility assessment that aims at intensifying the treatment process, therefore construction of project has been delayed and projected to begin in Fiscal Year 2022. 2020-2024 CIP: Design phase began in October 2018. Project start delayed from Summer 2018 to Fall 2018 with project completion now estimated to be in Winter 2022. Funding Sources Schedule Funding Source Other Wastewater Treatment Fund Total Prior Years FY 2020 Budget 0 2,300,000 FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 0 3,000,000 3,800,000 19,800,000 5,830,000 483,058 (475,079) 986,621 (1,447,700) 40,000 212,000 128,000 483,058 1,824,921 986,621 1,552,300 3,840,000 20,012,000 5,958,000 FY 2025 5 Year CIP Total O 32,430,000 O (1,067,700) O 31,362,300 Beyond 5 Year CIP Total 0 32,430,000 O 401,979 O 32,831,979 Ex aenciture Schedule Project Phase Construction Design Total Prior Years FY 2020 Budget FY 2020 Est. fi FY 2023 FY 2024 0 0 0 0 3,340,000 20,012,000 5,958,000 483,058 1,824,921 986,621 1,552,300 500,000 0 0 483,058 1,824,921 986,621 1,552,300 3,840,000 20,012,000 5,958,000 FY 2025 5Year CIP Beyond 5 Total Year CIP O 29,310,000 O 2,052,300 O 31,362,300 Total O 29,310,000 0 3,521,979 O 32,831,979 Operating Impact This project is anticipated to impact operating expenses in the future, potentially by lowering utilities usage. As these costs are quantified, adjustments will be brought forward in future bud- gets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 551 CITY OF PALO ALTO WATER FUND CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 553 Overview The City of Palo Alto is the only municipality in California that operates a full suite of City - owned utility services. The municipal Water Distribution System began operation in 1896 and continues to provide safe, reliable, and cost-effective water service to residents and customers of Palo Alto. For the 2021-2025 Capital Improvement Program (CIP), approximately $50.9 mil- lion is projected, with $14.7 million allocated in Fiscal Year 2021. Overall, a total of 15 projects are planned for the 5 -Year CIP. Major projects funded in the 2021-2025 CIP include Water Main Replacements (cumulative total of $21.8 million), Water Sys- tem Customer Connections ($4.5 million), Water Meters ($2.8 million) and Water, Gas, and Wastewater Utility GIS Data ($2.9 million). The budget for the Water Fund CIP is categorized into three types of projects: Cus- tomer Connections, System Improvements, and Water Main Replacements. 16,000,000 12,000,000 8,000,000 4,000,000 0 Water Fund Capital Expenditures I to I I I I 01111 % FY 2017 FY 2019 FY 2021 FY 2023 FY 2025 Actuals Actuals Adopted Projected Projected Infrastructure Inventory Classification Quantity Miles of water main Number of wells Number of reservoirs 233.16 1 active standby and 7 emergency standby 4 steel and 3 reinforced concrete Water Distribution System Main Materials MATERIAL TYPE TOTAL LENGTH PERCENT Asbestos Cement Pipe Concrete Cylinder Pipe Cast Iron Pipe Ductile Iron Pipe Polyethylene Polyvinyl Chloride Steel Total: 132.57 mi 16.81 mi 21.22 mi 4.59 mi 14.73 mi 42.54 mi 0.70 mi 233.16 mi 56.86% 7.21% 9.10% 1.97% 6.32% 18.24% 0.30% 554 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WATER FUND Customer Connections As customers continually change their water needs due to equipment additions, new construc- tion, building expansions, building remodels, teardowns and rebuilds, and new building occu- pancy types, the water system must evolve to meet these needs. The Water System Customer Connections is the only project in this category and includes work required to meet the needs of customers who have applied for new or upgraded water service. The Water Fund pays for a portion of this project, while remaining costs are supported by reimbursements from customers for project work performed by the City. Recent Accomplishments • In Fiscal Year 2019 the Water Utility completed over 100 water service projects with a total cost of $1.3 million. 2021-2025 Capital Improvement Program Recurring Projects The Water System Customer Connections is the only project within this category. Over the course of the 2021-2025 CIP, $4.5 million is forecasted, with $0.9 million allocated in Fiscal Year 2021. System Im 3rovements To ensure reliable water services for the City of Palo Alto's residents and customers, infrastruc- ture must be replaced at the end of its expected life. The System Improvements category includes 10 projects as part of the 2021-2025 CIP at a total cost of $24.6 million, with $10.8 mil- lion allocated in Fiscal Year 2021. Recent Accomplishments • Repaired water main transmission pipeline on Old Page Mill Road and installed associated hydrants and valves. • Completed the design of the Mayfield Reservoir Vent and Crack Repair project. • Completed the El Camino Real Pump Station and Mayfield Pump Station modifications to the system and control programs to improve operational flexibility and system resiliency. • Completed the steady state and extended period simulation water models that will assist in storage and operational recommendations. • Started development of the Water Infrastructure Risk and Resilience Assessment document as required by America's Water Infrastructure Act of 2018. America's Water Infrastructure Act of 2018 (AWIA '18) requires community water systems serving 3,300 or more persons to conduct a risk and resilience assessment and develop an emergency response plan that must be actively updated every five years. • Developed the test procedure for collecting data to evaluate the condition of our aging Asbestos Cement Pipe (ACP). The test result is tool to help determine the life expectancy of ACP pipes. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 555 WATER FUND 2021-2025 Capital Improvement Program Recurring Projects A total of $11.8 million is programmed for System Improvement recurring projects during the 2021-2025 CIP, with $2.9 million allocated in Fiscal Year 2021. Recurring projects in this category include the following: • Water Distribution System Improvements (Fiscal Year 2021: $0.3 million; 5 -Year CIP: $1.4 million) • Water Fusion and General Equipment/Tools (Fiscal Year 2021: $0.05 million; 5 -Year CIP: $0.3 million) • Water, Gas, Wastewater Utility GIS Data (Fiscal Year 2021: $0.9 million; 5 -Year CIP: $2.9 million) • Water Meters (Fiscal Year 2021: $0.5 million; 5 -Year CIP: $2.8 million) • Water Service Hydrant Replacement (Fiscal Year 2021: $0.4 million; 5 -Year CIP: $2.0 million) • Water System Supply Improvements (Fiscal Year 2021: $0.7 million; 5 -Year CIP: $2.4 million) Non -Recurring Projects A total of $12.8 million is programmed for non -recurring projects during the 2021-2025 CIP, with $7.9 million allocated in Fiscal Year 2021. Non -recurring projects in this category include the fol- lowing: • Water Recycling Facilities (Fiscal Year 2021 and 5 -Year CIP: $0.4 million) • Water Tank Seismic Water System Upgrades (Fiscal Year 2021: $7.0 million; 5 -year CIP: $12.0 million) Water V ain olacements The Water Main Replacements category accounts for the replacement of inadequately sized and structurally deficient water mains. In the next five years, it is estimated that approximately 50,000 linear feet of water mains will be replaced. The annual linear feet replacement totals were reduced by approximately 23 percent due to significant increases in labor and material costs. City staff has proposed a new replacement schedule of water and wastewater construc- tion every even year and gas construction every odd year to reduce the amount of construction when prices are high and allow staff to focus on other priorities such as ABS/Tenite gas services replacement, water tank replacement and cross -bore inspections. In 2019 the annual replacement footage was reduced to compensate for some of the market changes that forced a rebid and a single bid in the past. Rebids and the reduction of total foot- age completed annually will extend the overall time it will take to complete the entire system replacement; however, a recent study indicated that the City has already replaced many of the most leak -prone and deteriorated pipes from the past water main replacement projects 1 through 26. This study recommended replacing 13.5 miles of mains within the next decade, and confirmed that the every -other -year construction program will allow staff to replace these 13.5 miles of water mains within the next 10 years. 556 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WATER FUND Recent Accomplishments Started construction of Water Main Replacement project (WMR 27) to replace approximately 5,000 linear feet of water main pipelines in the Sand Hill Road and Fulton Street areas. Star ted design of the remaining 3,800 linear feet in an easement off of Sand Hill Road. The 2021-2025 CIP includes $21.8 million in funding for four non -recurring projects within this category, with $3.1 million appropriated for Fiscal Year 2021. The Utilities Department coordi- nates with the Public Works Department's street maintenance projects to minimize damage to the City's pavement and maximize cost efficiencies when replacing water mains. Summary of Capital Activity WATER FUND Project Numb Project Title FY 2019 Actuals FY 2020 Estimate FY 2021 Adopted FY 2022 FY 2023 FY 2024 5 -Year FY 2025 Total Source of Funds Transfer from Other Funds Transfers from Gas Fund WS -02014 Water Gas Wastewater GIS Data 147,630 152,059 156,621 161,320 166,160 171,143 176,267 831,511 Total Gas Fund Transfers 147,630 152,059 156,621 161,320 166,160 171,143 176,267 831,511 Transfers from Wastewater Collection Fund WS -02014 Water Gas Wastewater GIS Data Total Wastewater Collection Fund Total Transfer from Other Funds Other Revenues WS -80013 Water System, Customer Connections 147,630 152,059 156,621 161,320 166,160 171,143 176,266 831,510 147,630 152,059 156,621 161,320 166,160 171,143 176,266 831,510 295,260 304,118 313,242 322,640 332,320 342,286 352,533 1,663,021 1,766,050 1,757,228 1,860,946 1,815,524 1,845,990 1,895,819 1,939,875 9,358,154 Other Revenue Total 1,766,050 1,757,228 1,860,946 1,815,524 1,845,990 1,895,819 1,939,875 9,358,154 Total Sources 2,061,310 2,061,346 2,174,188 2,138,164 2,178,310 2,238,105 2,292,408 11,021,175 Use of Funds Customer Connections muir WS -80013 Water System, Customer Connections 851,385 761,424 850,000 877,250 904,595 931,955 960,500 4,524,300 Customer Connections Total 851,385 761,424 850,000 877,250 904,595 931,955 960,500 4,524,300 System Improvements WS -19000 Mayfield Reservoir Subgrade and Venting Repair 0 200,000 184,879 0 0 0 0 184,879 WS -11003 Water Distribution System Improvements 148,016 495,471 269,469 277,553 285,880 294,456 305,000 1,432,358 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 557 WATER FUND Project Number Project Title WS -13002 Water Fusion and General Equipment/Tools WS -02014 Water, Gas, Wastewater Utility GIS Data WS -80015 Water Meters WS -07001 Water Recycling Facilities WS -07000 Water Regulation Station Improvements WS -08001 Water Reservoir Coating Improvements WS -80014 Water Service Hydrant Replacement WS -11004 Water System Supply Improvements WS -09000 Water Tank Seismic Water System Upgrades FY 2019 Actuals FY 2020 Estimate FY 2021 Adopted FY 2022 0 178,991 122,265 0 74,430 90,707 72,158 61,673 752,256 50,000 50,000 630,000 905,862 300,000 530,450 4,629 391,020 0 120,000 209,000 0 0 0 0 449,673 400,000 400,000 263,327 749,469 277,553 190,188 7,093,000 500,000 50,000 483,958 546,364 FY 2023 50,000 498,477 562,755 0 0 0 400,000 285,880 3,800,000 FY 2024 50,000 513,431 579,638 FY 2025 5 -Year Total 50,000 250,000 528,800 2,930,528 600,000 2,819,207 O 0 391,020 O 0 209,000 O 0 0 400,000 412,000 2,012,000 345,131 715,000 2,373,033 O 600,000 11,993,000 System Improvements Total 1,500,496 2,703,288 10,783,149 2,535,428 5,882,992 2,182,656 3,210,800 24,595,025 Water Main Replacements WS -12001 Water Main Replacement - Project 26 4,574,968 746,315 0 0 0 0 0 0 WS -13001 Water Main Replacement - Project 27 105,524 4,568,639 2,500,000 0 0 0 0 2,500,000 WS -14001 Water Main Replacement - Project 28 0 0 585,107 8,500,000 0 0 0 9,085,107 WS -15002 Water Main Replacement - Project 29 0 0 0 850,000 0 8,500,000 0 9,350,000 WS -16001 Water Main Replacement - Project 30 0 0 0 0 0 850,000 0 850,000 Water Main Replacements Total 4,680,492 5,314,954 3,085,107 9,350,000 0 9,350,000 0 21,785,107 Total Uses 7,032,373 8,779,666 14,718,256 12,762,678 6,787,587 12,464,611 4,171,300 50,904,432 558 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET yshore , tea. sae aati on d a, S: e9 ,Icre are Water Main Replacement (W MR) Projects FY'21 (No Construction Projects) FY'22 (WMR 28) FY'23 (No Construction Projects) FY'24 (WMR 29) FY'25 (No Construction Projects) f- r14 .306,6tiyatiti ayshore The City of Palo Alto WATER FUND MAP FY'21 to FY'25 CAPITAL IMPROVEMENT PROGR AM This m ap is a product of the City of Palo Alto GIS WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 559 sa nt os, 2020-07-23 16.04.10 W ater Fund Map 2021-2025 (Woo-mapsrEnc ompas MAdmin1P ersonahwtview sndb) This d ocument is a graphic representation only of best av ailable s ourc es. Th e City of Pal o Alt o assumes no r esponsibility for any err ors. ®1989 to 2016 Cily of Pale Alto CITY OF PALO ALTO WATER FUND Customer Connections WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 561 Fund: Water Fund Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -80013 Installation of 8" HDPE pipe by directional drilling method Water System Customer Connections Description This project allows for improvements that include new main extensions, valves, domestic ser- vices, meters on upgraded services, backflow devices, fire services, and fire hydrants. Justification System extensions are required to provide service to new customers and to serve existing cus- tomers requesting expanded service. Supplemental Information Revenues appear to exceed expense budget due to the addition of capacity fees. Significant Changes 2015-2019 CIP: This project was previously titled Water System Extensions. As part of the Fiscal Year 2015 budget, it was re -titled to more accurately reflect the work done with this funding. Funding Sources Schedule Prior FY 2020 Funding Source Years Budget FY 2020 Est. FY 2022 FY 2023 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Other Water Fund Total N/A 957,228 1,757,228 1,860,946 1,815,524 1,845,990 1,895,819 1,939,875 9,358,154 N/A (195,804) (995,804) (1,010,946) (938,274) (941,395) (963,864) N/A 761,424 761,424 850,000 877,250 904,595 931,955 (979,375) (4,833,854) 0 0 960,500 4,524,300 0 N/A N/A N/A 562 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WATER FUND Ex aenciture Schedule Project Phase Prior Years FY 2020 Budget FY 2020 Est. 850, 000 877,250 904,595 931,955 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 761,424 761,424 960,500 4,524,300 N/A 761,424 761,424 850,000 877,250 904,595 931,955 960,500 4,524,300 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 563 CITY OF PALO ALTO WATER FUND System Improvements WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 565 WATER FUND Exterior view of Mayfield Reservoir Fund: Water Fund Category: System Improvements Project Location: Mayfield Reservoir Managing Department: Utilities Initial Project Start: Fall 2019 Initial Project Completion: Fall 2021 Revised Project Start: Revised Project Completion: Summer 2020 Project Number: WS -19000 Mayfield Reservoir Subgrade and Venting Repair Description As part of the City's recent Seismic Upgrade and Emergency Water Supply and Storage proj- ects, the reservoir was drained in 2012 for approximately two years to allow extensive seismic rehabilitation work to be performed and construction of a new pump station. While the reser- voir was empty, a number of cracks developed in the concrete slabs. After construction was completed and the reservoir was refilled, the cracks that had formed in the concrete caused the reservoir to leak. It was determined that the cracking had not been caused by construction activities but was due to the age of the concrete and the expansion and contraction of the structure during the extended period of time the reservoir was empty Justification In order to minimize the risk of further damage to the reservoir and adjacent properties, the City hired a contractor to perform a crack assessment within the reservoir. Once the assessment was complete the contractor sealed cracks in the concrete slabs and filled voids that had developed under the concrete slabs. The reservoir was filled and all leaks appeared to be sealed. However, during a recent inspection of the reservoir it was found that a large number of additional cracks had formed on the concrete slabs, indicating potential problems with the structure and sub - grade support. Furthermore, the perimeter venting was also found inadequate for keeping debris out and preserving water quality as required by the State Water Resources Control Board (SWRCB). To protect the reservoir's existing subgrade, this project will include coring 566 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WATER FUND through the floor to grout a void and sealing the new cracks that were found on the reservoir floor. The project will also include State required improvements to the existing venting system. Significant Changes 2021-2025 CIP: The work based on the crack assessment and geotechnical study did not require all of the budgeted amount, therefore the FY 2021 budget has been reduced by $200,000. 2019-2023 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5YearCIP Total Beyond 5 Year CIP Water Fund O 400,000 200,000 184,879 0 0 0 O 184,879 O 384,879 Total O 400,000 200,000 184,879 0 0 Expenditure Schedule 0 O 184,879 O 384,879 Prior FY 2020 Project Phase Years Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Construction O 400,000 200,000 184,878 0 0 0 O 184,878 O 384,878 Total O 400,000 200,000 184,878 0 0 01 0 184,878 O 384,878 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 567 WATER FUND Fund: Water Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -11003 Installation of a new fire hydrant with FlowGuard fire hydrant check valve Water Distribution System Improvements Description This project provides funds to improve Water Distribution System deliverability and reliability. Typical activities include: installing restraining joints at critical pipelines and bridge crossings, increasing the size of inadequate facilities, system leakage surveys, network modeling, and fire flow studies or other system improvements as required. Justification Water Distribution System reliability and adequate capacity are critical to providing a high level of service to customers in Palo Alto. Continuous evaluation of system needs and making required improvements are necessary to maintain adequate quantities of quality water, that meets local, state, and federal safe drinking water standards. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Water Fund Total N/A 495,471 495,471 269,469 277,553 285,880 294,456 305,000 1,432,358 N/A 495,471 495,471 269,469 277,553 285,880 294,456 305,000 1,432,358 0 N/A N/A 568 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WATER FUND Ex aenciture Schedule Project Phase Prior Years FY 2020 Budget FY 2020 Est. 269,469 277,553 285,880 294,456 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 495,471 495,471 305,000 1,432,358 N/A 495,471 495,471 269,469 277,553 285,880 294,456 305,000 1,432,358 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 569 WATER FUND 16" HDPE pipe being fused prior to installation Fund: Water Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -13002 Water General Equipment/Tools Description This funding allows for the acquisition of new equipment and tools, replacement of existing fusion equipment, and other associated tools. The fusion equipment is used to fuse together pipe joints in the City's Water Distribution System. Justification As equipment ages, the quality of the fusion joints begins to decline, and the operators must spend more time scraping, aligning, and fusing construction joints. In order to maintain high quality standards for the installation of the City's water distribution mains, along with the asso- ciated service standards and worker safety and productivity measures, equipment and tools are required to be upgraded on an annual basis. Significant Changes 2015-2019 CIP: Project was retitled from Water Fusion and General Equipment/Tools. Funding Source Water Fund Total N/A Funding Sources Schec FY 2020 Budget 50,000 FY 2020 Est. 50,000 FY 2021 50,000 FY 2022 50,000 FY 2023 50,000 ule FY 2024 50,000 5Year CIP Beyond 5 FY 2025 Total Year CIP 50,000 250,000 N/A 50,000 50,000 50,000 50,000 50,000 50,000 50,000 250,000 0 Total N/A N/A 570 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WATER FUND Ex aenciture Schedule Prior Project Phase Years FY 2020 Budget FY 2020 Est. 50,000 50,000 50,000 50,000 FY 2025 S Year CIP Beyond 5 Total Year CIP Total Construction Total N/A 50,000 50,000 50,000 250,000 N/A 50,000 50,000 50,000 50,000 50,000 50,000 50,000 250,000 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 571 WATER FUND 5/8" Badger water meter Fund: Water Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -80015 Water Meters Description This funding allows for the purchase of meters for new customers, upgrading meters for current customers, installing meter bypasses, and replacing obsolete meters that are no longer repair- able. This funding also allows for annual testing and calibration of select meters. Justification This project will maintain meter accuracy, reliability, and stock meter equipment and replace- ment parts. Meter replacements enhance information on system water volume; align the Utility's ten-year meter testing and replacement cycle in accordance with industry -standard best man- agement practices; and provide accurate data for the Water Utility billing system. Significant Changes 2021-2025 CIP: The Advanced Metering Infrastructure (AMI) Project is expected to replace up to 9,000 water meters with new meters that are compatible with a smart grid system to collect usage information remotely. The remaining meters will be assessed for their compatibility with the AMI smart grid and will either be retrofitted or replaced. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Water Fund Total N/A 1,292,700 N/A 1,292,700 300,000 530,450 546,364 562,755 579,638 600,000 2,819,207 300,000 530,450 546,364 562,755 579,638 600,000 2,819,207 0 0 N/A N/A 572 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WATER FUND Ex aenciture Schedule Project Phase Prior Years FY 2020 Budget FY 2020 Est. 546,364 562,755 579,638 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 1,292,700 N/A 1,292,700 300,000 530,450 546,364 562,755 579,638 600,000 2,819,207 300,000 530,450 600,000 2,819,207 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 573 Fund: Water Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2011 Initial Project Completion: Spring 2015 Revised Project Start: Revised Project Completion: Fall 2021 Project Number: WS -07001 Recycled water piping Water Recycling Facilities Description This funding allows the City to hire a consultant to prepare a business plan, prepare a prelimi- nary design, and secure funding options for to expand the existing recycled water delivery sys- tem in the City. The pipeline will primarily serve the Stanford Research Park and provide an alternative supply source of 435,600 cubic feet per year, roughly 10 percent of Palo Alto's total water consumption in 2015. A key part of the proposed business plan will be evaluating poten- tial alternative uses of the new pipeline to serve future needs in Direct Potable Reuse and Indi- rect Potable Reuse. This more detailed plan follows the successful completion and certification of the project's environmental impact report in September 2015. The next phase of the project is to evaluate the results of this business plan and other deliverables, and pending a satisfactory assessment, move forward with the full design work of the proposed expansion of the recycled water delivery system. Justification Palo Alto is aggressively pursuing all options to meet future water supply needs. Recycled water provides a stable, drought -proof supply of water that replaces the need to use Hetch Hetchy potable supplies for irrigation purposes and other non -potable uses in anticipation of extended periods of drought and mandatory potable water reduction imposed by the State. The City is taking an integrated approach to evaluating the most flexible and robust strategic plan for non - potable recycled water, shallow aquifer groundwater, deep aquifer groundwater, and Direct Potable Reuse and Indirect Potable Reuse. 574 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WATER FUND Significant Changes 2021-2025 CIP: On November 18, 2019, Council approved a Partnership Agreement that gives the Santa Clara alley Water District (Valley Water) an option to acquire about half of the treated wastewater produced by the RWQCP. The Agreement addresses multiple objectives, including diverting treated wastewater discharge from the San Francisco Bay, increasing the use of treated wastewater from the RWQCP, and displacing potable imported water where appropri- ate and feasible. 2020-2024 CIP: The remaining build portion of this project will be implemented in the RWQCP's project WQ-19003, Advanced Water Purification Facility. 2018-2022 CIP: While staff has addressed many issues regarding a future recycled water proj- ect, including the completion and certification by the Council of the project's Environmental Impact Report (FIR), the replacement of high quality potable water with recycled water remains a concern for the landscape community among others. Completion of the EIR was essential for securing Federal or State grant or loan funding for the construction of the project, and now the City needs to reassess a more exhaustive number of potential end uses, assess customer demand, prepare a business plan, finish a preliminary design, and secure funding. Funding Sources Schedule Funding Source Revenue from the Federal Government Water Fund Total 457,050 395,649 4,629 391,020 Prior FY 2020 Years Budget FY 2020 Est. FY 2021 111,013 0 0 0 346,037 395,649 4,629 391,020 FY 2022 O 5Year CIP Beyond 5 FY 2023 FY 2024 FY 2025 Total Year CIP 0 0 0 0 Total O 111,013 O 0 0 0 391,020 0 741,686 O 0 0 0 391,020 0 852,699 Expenciture Schedule Project Phase Construction Design Total Prior Years 365,639 91,409 0 457,048 395,649 4,629 391,020 FY 2020 Budget FY 2020 Est. FY 2021 395,649 4,629 0 391,020 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 0 0 0 FY 2025 5Year CIP Total O 391,020 O 0 O 391,020 Beyond 5 Year CIP Total O 761,288 O 91,409 O 852,697 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 575 Potential Board/Commission Review: Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 576 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO WATER FUND Fund: Water Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Fall 2006 Initial Project Completion: Summer 2008 Revised Project Start: Summer 2014 Revised Project Completion: Spring 2021 Project Number: WS -07000 Siesmic Upgrade, Arastradero Turnout, June 2010 Water Regulation Station Improvements Description This project will improve fourteen underground vaults and two above -ground water regulation facility locations. The improvements include: supervisory control and data acquisition (SCADA) chloramine monitors, pipe coating, wall sealing/painting, vault door replacement, lighting, valve replacement, and electrical upgrades. Justification These critical components in the water system require various improvements to increase reli- ability, safety and to prolong their service life. The San Francisco Public Utility Commission (SFPUC) turnouts are the main source of water supply to Palo Alto residents and need mainte- nance improvements. The pressure regulating stations protect pipelines from over -pressuriza- tion, which prevents water main breaks and customer outages. The electrical systems for these facilities need to be improved for staff safety. Supplemental Information The work locations of this project include Page Mill, Arastradero, California, Charleston, Mayfield, Hillview, Hewlett, Foothill 6, Foothill 7, Corte Madera, Boronda, Park, Dahl, Montebello vaults, Dahl booster, and Lytton pump station. Significant Changes 2019-2023 CIP: Seismic and vault improvements were completed at Page Mill and Arastradero. In Fiscal Year 2019, staff will address the turnout at California. 578 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Water Fund Total Prior Years 1,302,909 FY 2020 Budget 797,100 FY 2020 Est. 120,000 FY 2021 209,000 1,302,909 797,100 120,000 209,000 FY 2022 0 0 FY 2023 0 0 FY 2024 Expenditure Schedule 0 0 FY 2025 5 Year CIP Total O 209,000 O 209,000 Beyond 5 Year CIP Total O 1,631,909 O 1,631,909 Prior Years Construction 1,042,323 Design 260,575 Total 1,302,898 797,100 120,000 209,000 FY 2020 Budget FY 2020 Est. FY 2021 797,100 0 120,000 0 209,000 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 0 0 0 FY 2025 5 Year CIP Total O 209,000 O 0 O 209,000 Beyon. Year CIP O 1,371,323 O 260,575 O 1,631,898 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 579 WATER FUND Fund: Water Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -80014 Newly installed fire hydrant service line and assembly on Greenwood Avenue Water Service and Hydrant Replacement Description This project replaces system control valves, deteriorated galvanized service lines, lead goose- necks, and fire hydrant valves and assemblies needed for Fire Department flow testing; upgrades fire hydrants in main replacement project areas; and replaces existing undersized or deteriorated copper water services. Upgrading hydrants and system control valves is consistent with fire protection policies. Justification In order to maintain a high water quality standard for Palo Alto's water supplies, it is necessary to replace old, lead, galvanized, and corroded copper water service lines. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Water Fund Total 449,673 N/A N/A 449,673 449,673 400,000 400,000 400,000 400,000 412,000 2,012,000 449,673 400,000 400,000 400,000 400,000 Expenciture Schedule 412,000 2,012,000 0 N/A N/A Prior Project Phase Years FY 2020 FY 2020 Budget Est. FY 2021 FY 2022 FY 2023 FY 2024 5Year CIP Beyond 5 FY 2025 Total Year CIP Total Construction Total N/A 449,673 449,673 400,000 400,000 400,000 400,000 412,000 2,012,000 N/A 449,673 449,673 400,000 400,000 400,000 400,000 412,000 2,012,000 0 0 N/A N/A 580 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WATER FUND Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 581 WATER FUND Fund: Water Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -11004 Installation of 8" HDPE pipe and valve between two main connection points on El Camino Real at El Camino Way Water System Supply Improvements Description This project provides funding to improve the City's Water Distribution System, which connects facilities between the City's and the San Francisco Public Utility Commission's pipelines, emer- gency water wells within the City, pumping stations, and water reservoirs. Justification It is critical that the City has an adequate supply of water that meets federal and state drinking water requirements. To meet these objectives, the City must continually evaluate the system and make improvements as needed. Supplemental Information Typical activities performed under this project include: piping modifications, equipment replacements associated with water delivery, Supervisory Control software upgrades, system modifications for water system quality compliance, implementation of an asset management system, conditional assessment of the reliability of transmission mains, and security system installations. Significant Changes 2021-2025 CIP: Supervisory control and data acquisition (SCADA) router and firewall compo- nents are in the process of being upgraded. Budget increases in FY 2021 and FY 2025 are for upgrading the Programmable Logic Controllers (PLCs), the computers that control the equip- ment in the system. 582 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. 285,880 345,131 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Water Fund Total Project Phase N/A 263,327 263,327 749,469 277,553 715,000 2,373,033 N/A 263,327 263,327 749,469 277,553 285,880 345,131 715,000 2,373,033 Prior Years 263,327 Expenciture Schedule FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total 0 Beyond 5 Year CIP N/A N/A Total Construction Total N/A 263,327 749,469 277,553 285,880 345,131 715,000 2,373,033 N/A 263,327 263,327 749,469 277,553 285,880 345,131 715,000 2,373,033 0 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 583 WATER FUND Seismic Upgrade, Boronda Reservoir, December 2014 Fund: Water Fund Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2014 Initial Project Completion: Winter 2017 Revised Project Start: Revised Project Completion: Fall 2024 Project Number: WS -09000 Water Tank Seismic Upgrade and Rehabilitation Description This project will provide tank rehabilitation, seismic upgrades, andjor tank replacement struc- tural reinforcement for the Corte Madera, Park, Boronda, and Dahl reservoirs in order to improve earthquake resistance in compliance with the American Society of Civil Engineers (ASCE 7) seismic codes. Work at the reservoir sites will also include the installation of: new seismic shut off valves between the reservoirs and valve vaults, new plug valves, piping and pipe supports in the valve vaults, and recoating of the interior and exterior reservoir walls. Justification Palo Alto's water tanks have no protection from water loss in a seismic event. If an earthquake causes a significant water leak, various impacts such as loss of water for fire fighting purposes, loss of water storage for drinking, property damage from flooding or mudslides, and environ- mental damages could occur. The seismic protection systems will preserve potable water after a seismic event. Additionally, during the seismic upgrade of the Montebello reservoir the struc- tural condition of the tank required significant repair, which is now anticipated in the remaining three tanks constructed in a similar time period. Significant Changes 2021-2025 CIP: The Corte Madera reservoir is in the process of being replaced using the Design -Build method. Construction is anticipated to start in FY 2021. Staff is currently evaluat- ing the plan for both Dahl and Park Reservoirs. These reservoirs will need to be replaced in the future at their current locations or at a location that improves the reliability and resiliency of the 584 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WATER FUND system. The budget for FY 2023 was increased to cover the replacement of Dahl Reservoir. Park Reservoir will follow in FY 2026. 2019-2023 CIP: Project was retitled from "Seismic Water System Upgrade". Budget has also increased to account for scope changes and construction cost escalation. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 Beyond 5 Year CIP Total Water Fund Total Project Phase 3,459,192 5,252,188 190,188 7,093,000 500,000 3,800,000 3,459,192 5,252,188 190,188 7,093,000 500,000 3,800,000 Prior Years FY 2020 Budget Expenciture Schedule FY 2020 Est. FY 2021 FY 2022 FY 2023 O 600,000 11,993,000 O 600,000 11,993,000 FY 2024 FY 2025 O 15,642,380 O 15,642,380 Beyond 5 Year CIP Total Construction Design Total 2,767,349 5,252,188 691,830 0 0 3,459,179 5,252,188 190,188 7,093,000 500,000 3,800,000 190,188 7,093,000 0 500,000 3,800,000 0 0 0 600,000 11,993,000 O 0 0 O 600,000 11,993,000 0 14,950,537 O 691,830 O 15,642,367 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 585 WATER FUND Staff collecting data for GIS system Fund: Water Fund Category: System Improvements Project Location: Software maintenance & update Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -02014 Water, Gas, Wastewater Utility GIS Data Description This project covers the annual maintenance and support contract to improve the ability of Utili- ties Department staff to use the Geographic Information System (GIS). As with other GIS activi- ties, continuing the completion of data -related tasks is the primary emphasis. Because field personnel still need accurate paper maps in the field, standard map books will be produced to meet their specific needs. Funding is also included to improve the GIS user interface to better serve the unique requirements of Utility Department users. Justification The GIS program is used for interfacing with modeling software to perform engineering analysis and master planning, develop and prioritize cost-effective capital improvement designs, and asset management of the City's utility enterprise system to enhance the level of service to utility customers. Significant Changes 2020-2024 CIP: The City will transition to a new GIS platform in FY 2020. Remaining FY 2019 funds are being reappropriated to fund the conversion activities required to bring the maps to the new platform. 586 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Transfer from Gas Fund Transfer from Wastewater Collection Fund Water Fund Total Prior Years FY 2020 Budget N/A 152,059 N/A 152,059 N/A 762,159 N/A 1,066,277 FY 2020 Est. 152,059 156,621 161,320 166,160 152,059 156,621 161,320 166,160 FY 2025 5 Year CIP Beyond 5 Total Year CIP 171,143 176,266 831,510 171,143 176,267 831,511 325,882 592,620 161,318 166,157 171,145 176,267 1,267,507 630,000 905,862 483,958 498,477 513,431 528,800 2,930,528 Exoenc iture Schedule 0 0 0 0 Total N/A N/A N/A N/A Project Phase Construction Design Total Prior Years N/A FY 2020 FY 2020 Budget Est. 736,399 N/A 329,878 N/A 1,066,277 630,000 0 630,000 FY 2021 905,862 0 905,862 FY 2022 483,958 0 483,958 FY 2023 498,477 0 498,477 FY 2024 513,431 0 513,431 FY 2025 5 Year CIP Total 528,800 2,930,528 0 0 528,800 2,930,528 Beyond 5 Year CIP Total 0 0 N/A N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Efficient and Effective Service Delivery Goal: C-1 Policy: C-1.3 Program: C1.3.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 587 CITY OF PALO ALTO WATER FUND Water Main Replacements WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 589 WATER FUND Installed 16" HDPE pipe waiting to be backfilled Fund: Water Fund Category: Water Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2016 Initial Project Completion: Winter 2018 Revised Project Start: Summer 2019 Revised Project Completion: Summer 2020 Project Number: WS -13001 Water Main Replacement -Project 27 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Year 2020. Mains are selected by researching the maintenance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approximately 9,150 linear feet (which represents 0.8 percent of the City's Water Distribution System) of mains and services on various streets within the City, including areas in the Oak Creek and Greenmeadow neighborhoods. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, some are located in areas of high liquefaction, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change; please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2019-2023 CIP: Project budget has increased by $0.6 million to account for construction cost escalation. 2018-2022 CIP: The construction is postponed to start in the later part of FY 2019 due to delays of WMR 26. 590 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Water Fund Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 148,885 7,068,639 4,568,639 2,500,000 148,885 7,068,639 4,568,639 2,500,000 FY 2022 0 0 FY 2023 0 0 FY 2024 Expenditure Schedule 0 0 FY 2025 5 Year CIP Total O 2,500,000 O 2,500,000 Beyond 5 Year CIP Total O 7,217,524 O 7,217,524 Prior Years FY 2020 Budget FY 2020 Est. FY 2021 Construction 34,689 7,068,639 4,568,639 2,500,000 Design 114,194 0 0 0 Total 148,883 7,068,639 4,568,639 2,500,000 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 0 0 0 FY 2025 5 Year CIP Total O 2,500,000 O 0 O 2,500,000 Beyond 5 Year CIP Total O 7,103,328 O 114,194 O 7,217,522 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 591 WATER FUND New HDPE main connecting to side street with new valve Fund: Water Fund Category: Water Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Winter 2019 Revised Project Start: Summer 2020 Revised Project Completion: Spring 2022 Project Number: WS -14001 Water Main Replacement -Project 28 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances, originally scheduled for Fiscal Years 2021 and 2022. Mains are selected by researching the maintenance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approximately 14,985 linear feet (which represents 1.2 percent of the City's Water Distribution System) of mains and services on various streets within the City, including areas in the Crescent Par, Barron Park, and Charleston Meadows neighborhoods. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, some are located in areas of high liquefaction, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change; please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewater construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bid- ders and higher prices on construction projects due to the increased demand for construction 592 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WATER FUND services. The total project cost increased to $9.0 million to account for an additional 1,400 in lin- ear feet and escalating construction costs. 2018-2022 CIP: Due to delays of WMR 26 and 27, the project design and construction will be delayed to FY 2019 and FY 2020. Funding Sources Schedule Funding Source Water Fund Total Prior Years FY 2020 Budget O 585,107 O 585,107 FY 2020 Est. FY 2021 FY 2022 O 585,107 8,500,000 O 585,107 8,500,000 FY 2023 0 0 Expenciture Schedule FY 2025 5 Year CIP Total O 9,085,107 O 9,085,107 Beyond 5 Year CIP Total 0 9,085,107 O 9,085,107 Project Phase Prior FY 2020 FY 2020 Years Budget Est. Construction 0 0 Design Total O 585,107 O 585,107 FY 2021 FY 2022 0 8,500,000 O 585,107 0 O 585,107 8,500,000 FY 2023 0 0 0 FY 2024 0 0 0 FY 2025 5 Year CIP Total O 8,500,000 O 585,107 O 9,085,107 Beyond 5 Year CIP Total 0 8,500,000 O 585,107 O 9,085,107 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 593 WATER FUND 16" HDPE pipe ready to be installed by open trench method Fund: Water Fund Category: Water Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2018 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2022 Revised Project Completion: Spring 2024 Project Number: WS -15002 Water Main Replacement -Project 29 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2022 and 2024. Mains are selected by researching the mainte- nance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approximately 13,425 linear feet (which represents 1.2 per- cent of the City's Water Distribution System) of mains and services on various streets within the City, including areas in the Evergreen Park, Ventura, and Midtown/Midtown West neighbor- hoods. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, some are located in areas of high liquefaction, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2021-2025 CIP: After conducting a geotechnical study, the scope of this project did not require the funding previously budgeted, so the budget has been reduced. 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewater construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bid - 594 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WATER FUND ders and higher prices on construction projects due to the increased demand for construction services. The total project linear footage increased by 1,475 and overall project cost increased to $9.4 million to account for escalating construction costs. 2018-2022 CIP: Due to delays of WMR 26, 27 and 28, the project design and construction will be postponed to FY 2020 and FY 2021. Funding Sources Schedule Funding Source Water Fund Total Prior Years 0 0 FY 2020 Budget 0 0 FY 2020 Est. 0 0 Ex FY 2021 aenc FY 2022 FY 2023 O 850,000 O 850,000 FY 2024 O 8,500,000 O 8,500,000 iture Schedule FY 2025 5 Year CIP Total O 9,350,000 O 9,350,000 Beyond 5 Year CIP Total O 9,350,000 O 9,350,000 Project Phase Construction Design Total Prior Years 0 0 FY 2020 Budget 0 0 0 FY 2020 Est. 0 0 FY 2021 FY 2022 O 0 O 850,000 O 850,000 FY 2023 FY 2024 O 8,500,000 O 0 O 8,500,000 FY 2025 5 Year CIP Total O 8,500,000 O 850,000 O 9,350,000 Beyond 5 Year CIP Total O 8,500,000 O 850,000 O 9,350,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 595 WATER FUND HDPE pipe waiting to be fused Fund: Water Fund Category: Water Main Replacements Project Location: Managing Department: Utilities Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Summer 2024 Revised Project Completion: Spring 2026 Project Number: WS -16001 Water Main Replacement -Project 30 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2024 and 2026. Mains are selected by researching the mainte- nance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approximately 13,025 linear feet (which represents 1.1 percent of the City's Water Distribution System) of mains and services on various streets within the City, including areas in Midtown/Midtown West, Palo Verde, and Greenmeadow neighborhoods. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, some are located in areas of high liquefaction, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change; please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewater construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bid- ders and higher prices on construction projects due to the increased demand for construction services. The project increased by 2,600 linear footage and the overall cost increased to $9.4 million to account for escalating construction costs. 596 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET WATER FUND 2018-2022 CIP: Due to delays of WMR 26 - 29, the project design and construction is post- poned to FY 2021 and FY 2022. Funding Sources Schedule Funding Source Water Fund Total Prior Years 0 0 FY 2020 Budget 0 0 FY 2020 Est. 0 0 Ex FY 2021 0 0 FY 2022 0 0 FY 2023 FY 2024 O 850,000 O 850,000 aenciture Schedule FY 2025 5 Year CIP Total Beyond 5 Year CIP Total O 850,000 8,500,000 9,350,000 O 850,000 8,500,000 9,350,000 Project Phase Construction Design Total Prior Years 0 0 0 FY 2020 Budget FY 2020 Est. 0 0 0 0 0 0 0 O 0 O 850,000 O 850,000 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total O 0 8,500,000 8,500,000 O 850,000 0 850,000 O 850,000 8,500,000 9,350,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 597 CITY OF PALO ALTO John Lucas GREER ciy Qf Palo Attu j PARK,, CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 599 CITY OF PALO ALTO TECHNOLOGY FUND CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 601 TECHNOLOGY FUND Overview The Technology Fund accounts for expenses associated with citywide Information Technology activities. Technology Fund capital projects enhance service delivery to the community and to City staff through the delivery and implementation of Information Technology infrastructure. It is important to note that all expenditures in the Technology Fund are reimbursed by transfers from the other City funds benefiting from the services and purchases incurred in the Technol- ogy Fund. Overall, a total of seven capital projects are programmed over the five-year Capital Improvement Program (CIP). The projects outlined in the capital program represent only a small subset of the total number of technology projects delivered to the City, as most technology projects are funded through the operating budget and do not meet the criteria of a capital proj- ect. Please refer to the Information Technology Department section of the Operating Budget for additional information. The budget for the Technology Fund Capital Improvement Program is accounted for in two separate categories: Citywide Technology Upgrades and Improvements, and Department Tech- nology Upgrades and Improvements. Technology Fund Capital Citywide Expenditures Technology $6,000,000 Upgraces and Improvements $4'°° °°° ; , , The Citywide Technology s t • Upgrades category includes $2,000,000 - projects that benefit multiple ; • City departments. They tend to • have a larger scope than projects $0 for individual departments and FY 2017 FY 2019 FY 2021 FY 2023 FY 2025 Actuals Actuals Adopted Projected Projected thus entail more coordination and complexity. For the 2021-2025 Capital Improvement Program, $2.4 million is allocated within this category, all of which was approved by the City Council in prior years. Recent Accomplishments: Initiated implementation of the City's Enterprise Resource Planning (ERP) system upgrade. 602 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET TECHNOLOGY FUND 2021-2025 Capital Improvement Program Recurring Projects: There is one recurring project within this category: ▪ Radio Infrastructure Replacement: This project, which is funded by annual transfers from the General Fund and Utility Enterprise Funds as well as funding from Stanford, allows for the replacement of various items in the City's Public Safety infrastructure inventory (Fiscal Year 2021 and 5 -Year CIP: $0.2 million). Non -Recurring Projects: ▪ Enterprise Resource Planning Upgrade: This project will upgrade the existing Enterprise Resource Planning (ERP) system and replace the existing Customer Information System (CIS) to better meet the City's needs (5 -Year CIP: $2.0 million). • City Council Chambers Upgrade: This project will upgrade the necessary audio visual equipment in Council Chambers as the equipment in place now is unsupportable and outdated. This project will also bring the identified Americans with Disabilities Act (ADA) components to compliance (5 -Year CIP: $0.1 million). • Infrastructure Management System: This project establishes an Enterprise Asset Management System (EAMS) to maintain an up-to-date inventory of the City's infrastructure, its catch-up and keep -up needs, and available funding (Fiscal Year 2021 and 5 -Year CIP: $0.05 million). Department Technology Upgrac Improvements es anc The Department Technology Upgrades and Improvements category includes projects that ben- efit one or a limited number of City departments. For the 2021-2025 Capital Improvement Pro- gram, $1.8 million is programmed within this category. Recent Accomplishments: • The new customer self-service portal, MyCPAU, went live to all customers in March 2020. This new portal replaced the My Utilities Account (MUA). • Continued technology enhancements at the Development Center to increase efficiency and effectiveness of the services offered including an Online Permitting System. 2021-2025 Capital Improvement Program Recurring Projects: The 2021-2025 CIP includes one recurring project within this category: • Utilities Customer Bill System Improvements: This project allows for enhancements to the Utilities Billing system particularly in response to new legislative, regulatory, and security requirements. Other system enhancements may include third party or hosted services for bill printing and invoicing, customer self-service portal, and reporting capabilities. This project will continue to be recurring until the upgrade of the ERP and replacement of the TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 603 TECHNOLOGY FUND Utilities Billing system is completed. After the systems are implemented, the project will be reevaluated to determine if recurring funding is required (Fiscal Year 2021: $0.2 million; 5 - Year CIP: $0.6 million). Non -Recurring Projects: • Public Safety Records Management System: This replacement of the Records Management System (RMS) is a Tri-City Consortium coordinated effort between Mountain View, Los Altos, and Palo Alto (Fiscal Year 2021 and 5 -Year CIP: $0.8 million). • Development Center Blueprint Technology Enhancements: This project allows for the introduction of new technologies to support business processes and optimize customer service at the Development Center. Major enhancements to the existing Accela permitting system are included in this initiative (Fiscal Year 2021 and 5 -Year CIP: $0.5 million). Summary of Capital Activity TECHNOLOGY FUND Project Title FY 2019 Actuals FY 2020 Estimate FY 2021 Adopted FY 2022 FY 2023 FY 2024 FY 2025 5 -Year Total Source of Funds Transfers from Other Funds Transfers from Airport Fund TE-19001 City Council Chambers Upgrade 9,200 0 1 500 0 0 500 Transfers from Airport Fund Total Transfers from General Fund TE-05000 Radio Infrastructure Replacement O 9,200 0 500 0 0 0 500 64,000 64,000 0 0 0 0 0 0 Transfers from General Fund Total Transfers from Print and Mail Fund TE-19001 City Council Chambers Upgrade 64,000 64,000 0 0 0 0 0 0 O 9,200 0 400 0 0 0 400 Transfers from Print and Mail Fund Total Transfers from Refuse Fund TE-19001 City Council Chambers Upgrade O 9,200 400 0 0 0 400 O 55,100 0 5,600 0 0 0 5,600 TE-10001 Utilities Customer Bill System Improvements 20,103 0 20,125 14,950 11,500 11,500 11,500 69,575 Transfers from Refuse Fund Total Transfers from Stormwater Management Fund TE-19001 City Council Chambers Upgrade 20,103 55,100 20,125 20,550 11,500 11,500 11,500 75,175 O 36,700 0 2,500 0 0 0 2,500 TE-10001 Utilities Customer Bill System Improvements 4,299 0 4,550 3,380 2,600 2,600 2,600 15,730 Transfers from Stormwater Management Fund Total 4,299 36,700 4,550 5,880 2,600 2,600 2,600 18,230 604 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET TECHNOLOGY FUND Project Title FY 2019 Actuals FY 2020 Estimate FY 2021 Adopted FY 2023 FY 2024 FY 2025 5 -Year Total Transfers from Utilities Administration Fund TE-19001 City Council Chambers Upgrade 0 587,500 0 19,500 0 0 0 19,500 TE-05000 Radio Infrastructure Replacement 20,000 20,000 0 0 0 0 0 0 TE-10001 Utilities Customer Bill System Improvements 150,598 0 150,325 111,670 85,900 85,900 85,900 519,695 Transfers from Utilities Administration Fund Total Transfer from Vehicle Replacement Fund TE-19001 City Council Chambers Upgrade 170,598 607,500 150,325 131,170 85,900 85,900 85,900 539,195 O 64,200 0 3,500 0 0 0 3,500 Transfers from Vehicle Replacement Fund Total Transfers from Wastewater Treatment Fund O 64,200 0 3,500 0 0 0 3,500 TE-19001 City Council Chambers Upgrade 0 156,100 0 14,000 0 0 0 14,000 Transfers from Wastewater Treatment Fund Total O 156,100 O 14,000 0 0 0 14,000 Total Transfers from Other Funds 259,000 1,002,000 175,000 176,000 100,000 100,000 100,000 651,000 Other Revenue TE-05000 Radio Infrastructure Replacement: Stanford 0 362,000 0 0 0 0 0 0 Other Revenue Total 0 362,000 0 0 0 0 0 0 Total Sources 259,000 1,364,000 175,000 176,000 100,000 100,000 100,000 651,000 Use of Funds Citywide Technology Upgrades and Improvements TE-19001 City Council Chambers Upgrade 0 1,700,000 0 93,000 0 0 0 93,000 TE-19000 Enterprise Resource Planning Upgrade 0 2,921,000 0 2,029,000 0 0 0 2,029,000 TE-13004 Infrastructure Management System 3,650 50,600 46,800 0 0 0 0 46,800 TE-01012 IT Disaster Recovery Plan 31,148 86,927 0 0 0 0 0 0 TE-05000 Radio Infrastructure Replacement 319,863 368,263 199,137 0 0 0 0 199,137 Total Citywide Technology Upgrades and Improvements Department Technology Upgrades and Improvements TE-12001 Development Center Blueprint Technology Enhancement TE-11001 Library Computer System Software TE-95016 Permit Information Tracking System 354,661 5,126,790 245,937 2,122,000 0 0 0 2,367,937 23,844 50,000 452,600 50,108 48,700 0 60,442 0 0 0 0 0 0 0 452,600 O 0 0 0 O 0 0 0 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 605 TECHNOLOGY FUND Project Number TE-09000 TE-21000 TE-10001 Project Title Public Safety Computer -Aided Dispatch Replacement Public Safety Records Management System Replacement Utilities Customer Bill System Improvements Total Department Technology Upgrades and Improvements FY 2019 Actuals FY 2020 Estimate 0 79,100 FY 2021 Adopted 0 0 0 750,000 15,399 271,300 175,000 149,793 449,100 1,377,600 FY 2023 FY 2024 FY 2025 5 -Year Total 0 0 0 0 0 0 0 0 750,000 130,000 100,000 100,000 100,000 605,000 130,000 100,000 100,000 100,000 1,807,600 Total Uses 504,454 5,575,890 1,623,537 2,252,000 100,000 100,000 100,000 4,175,537 606 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET TECHNOLOGY FUND Citywide Technology Upgrades and Improvements TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 607 TECHNOLOGY FUND Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: City Hall Managing Department: Information Technology Initial Project Start: Summer 2019 Initial Project Completion: Summer 2022 Revised Project Start: Revised Project Completion: Project Number: TE-19001 City Council Chambers City Council Chambers Upgrade Description On December 17, 2018, the City Council approved upgrading the City Council Chambers without using a phased approach as recommended by the Finance Committee. Funding will be used to upgrade outdated electronic equipment that has become unsupportable in City Council Cham- bers. This will help address technical issues and ensure compliance with Americans with Disabil- ities Act (ADA) requirements. This project will: - Replace and upgrade outdated audio/visual equipment to bring City Council Chambers in compliance with ADA requirements - Upgrade the City Council Chambers broadcast booth, overhead display equipment, and dais equipment (including a supportable voting system) - Bring the broadcast booth in the City Council Chambers in compliance with ADA and State regulations - Obtain adequate support, maintenance, and warranty for all equipment - Integrate the City Hall Lobby Video Wall, Community Meeting Room, and Council Conference Room with new City Council Chambers equipment to enable viewing and/or broadcasting Justification Most of the electronic equipment in the City Council Chambers is obsolete and unsupportable. The City's recent ADA transition plan update identified accessibility deficiencies in the City Council Chambers. The broadcast booth contains some equipment with expired warranties, unused equipment, and cabling that is not well managed. These issues pose potential hazards 608 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET TECHNOLOGY FUND for the broadcasting operators. The broadcast booth also lacks back-up power supplies, which could hinder broadcasting and recording of the session. The rear projected overhead display is not clear, presents dissimilar sizes, and can only display two inputs. These issues unnecessarily hinder the City Clerks' administrative function during Council meetings. The existing voting sys- tem has been deemed unsupportable and unrepairable by electricians and could stop function- ing at any time. The broadcast booth is not currently integrated with the upgraded equipment that has been installed in the Community Meeting Room, Council Conference Room, Flexible Training Room, and several library meeting rooms, which prevents the City from fully utilizing the new capabilities and functionality this upgraded equipment offers. Significant Changes FY 2021-2025 CIP: This project will be temporarily on hold in the wake of COVID-19, which requires the scope of this project to be re -imagined for needs such as social distancing and vir- tual flexibility. The majority of funding for this project comes from restricted funds. Funding Sources Schedule Funding Source Technology Fund Transfer from Airport Fund Transfer from Print & Mail Fund Transfer from Refuse Fund Transfer From Stormwater Management Fund Transfer from Utilities Administration Fund Transfer from Vehicle Replacement and Maintenance Transfer from Wastewater Treatment Fund Total Project Phase Construction Total Prior Years 0 0 0 0 0 0 0 0 0 Prior Years FY 2020 Budget 782,00( 9,20( 9,20( 55,10( 36,70( 587,50( 64,20( 156,10( 1,700,00( FY 2020 Budget FY 2020 Est. 782,000 9,200 0 0 9,200 0 55,100 0 36,700 0 587,500 0 64,200 0 156,100 0 1,700,000 0 47,000 500 400 5,600 2,500 19,500 3,500 14,000 93,000 0 O 0 O 0 O 0 O 0 O 0 0 0 0 0 O 0 Expenciture Schedule O 1,700,000 1,700,000 O 1,700,000 1,700,000 FY 2021 0 FY 2022 93,000 0 93,000 0 0 FY 2024 0 0 Y 2025 O 0 0 0 0 0 0 0 0 FY 2025 5Year CIP Beyond 5 Total Year CIP Total 47,000 500 400 O 829,000 0 9,700 0 9,600 5,600 0 60,700 2,500 0 39,200 19,500 0 607,000 3,500 0 67,700 14,000 O 170,100 93,000 0 1,793,000 5 Year CIP Total O 93,000 O 93,000 Beyond 5 Year CIP Total 0 1,793,000 O 1,793,000 Operating Impact Operating impacts have not been determined at this time. Estimates may become available after Request for Proposals are issued. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 609 TECHNOLOGY FUND Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 610 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO TECHNOLOGY FUND New Financial System Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2018 Initial Project Completion: Summer 2022 Revised Project Start: Revised Project Completion: Summer 2022 Project Number: TE-19000 Enterprise Resource Planning Upgrade Description This project provides funding to upgrade the existing Enterprise Resource Planning (ERP) sys- tem and Customer Information System (CIS) to better meet the City's needs. Justification The City's existing ERP system, SAP, was selected in 2002 with the purpose of integrating vari- ous business processes and moving towards electronic Government (eGovernment). In Fiscal Year 2003, the implementation of SAP's Enterprise Central Component (ECC 4.6C) core mod- ules was completed and since then the City has used SAP to support Accounting, Finance, Pur- chasing, Project Management, Plant Maintenance, Budgeting, Payroll, Human Resource Management, and Service Order Management functions. In 2009, the City completed a major upgrade to SAP (ECC 6.0). The City also replaced the former utility billing system (Banner) with the implementation of SAP's Customer Relationship Management (CRM) Utilities Customer Electronic Services (also known as My Utilities Account customer portal) and Business Intelli- gence Systems (BI). Supplemental Information Technology and business needs have changed dramatically since the current ERP solution was selected and implemented. The upgrade of the existing ERP is anticipated to address a number of issues currently facing the City, including the following: - The City is currently running an old version of SAP which does not support increasing demands in business and technology. 612 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET TECHNOLOGY FUND - The City requires a system that is user friendly with faster response times for any add/modify needs. - The upgraded system will facilitate automation of additional business processes which are not supported in the current software. - The City anticipates improvements to quality and reliability of information that will enhance decision making and strengthen the reporting capacity of the City in a user-friendly manner. Funds currently recommended reflect only estimated costs. Once a vendor is selected, full sys- tem and implementation costs will be updated. Significant Changes FY 2021-2025 CIP: The SAP upgrade is underway. The necessary licensing has been purchased for the contract with LSI, Inc to help the City upgrade the SAP system. Implementation for the SAP upgrade has started and is anticipated to be finished in FY 2021. However, the CIS upgrade will be temporarily on hold in the wake of COVID-19. Staff will further review the scope and cur- rent platform once the ERP upgrade has been completed. FY 2020-2024 CIP: After thorough consideration, it was determined that an upgrade to the current SAP environment would be more appropriate than a complete system replacement at this time. The request for proposal (RFP) was therefore canceled on November 14th, 2018 and the vendors were notified of the cancellation. An upgrade to the current SAP system will avoid the risks, costs, and management challenges associated with migration to a new ERP. The upgrade cost of the current SAP environment is estimated at $4.0 million, which includes Financial/Human Resources system software and services, hardware, project staffing and other costs. The scope of this upgrade includes moving from the current SAP ECC 6.0 Enhancement Package (EHP) 2.0 to SAP ECC 6.0 EHP 8.0. The recurring annual SAP licensing cost for EHP 8.0 is estimated at $0.4 million. The annual licensing cost is approximately $0.6 million less annually when compared to a new ERP. The difference in cost to implement the upgrade versus a new ERP saves the City approximately $2.0 million. With this upgrade, the City will be able to benefit from a more user-friendly interface, mobile friendly workflows and timesheets, and faster and easier access to necessary operational reports enabling data driven decisions. Staff can anticipate tight integration with key external solutions such as Geographic Information System (GIS) Spatial Mapping solution, Smart Water Metering Technologies, and SAP Business Intelligence and reporting solution. While it is expected that all major Financial and Human Resource functions will be maintained within this upgraded SAP, many business processes will see improvements or changes to increase effi- ciency and improved controls. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 613 TECHNOLOGY FUND Funding Sources Schedule Funding Source Technology Fund Total Prior Years FY 2020 Budget FY 2020 Est. O 4,949,976 2,921,000 O 4,949,976 2,921,000 O 2,029,000 O 2,029,000 0 Expenciture Schedule 0 FY 2025 5 Year CIP Beyond 5 Total Year CIP O 2,029,000 O 2,029,000 Total O 4,950,000 O 4,950,000 Project Phase Construction Design Total Prior Years FY 2020 Budget FY 2020 Est. O 3,700,000 1,671,000 O 1,249,976 1,250,000 O 4,949,976 2,921,000 FY 2021 FY 2022 O 2,029,000 O 0 O 2,029,000 FY 2023 0 0 0 FY 2024 0 0 0 FY 2025 5 Year CIP Total O 2,029,000 O 0 O 2,029,000 Beyond 5 Year CIP Total O 3,700,000 O 1,250,000 O 4,950,000 Antici aatec Ooerating Budget Neec s Technology Fund FY 2021 100,000 FY 2022 FY 2023 100,000 100,000 FY 2024 100,000 FY 2025 100,000 Operating Impact Annual licensing fees of $0.4 million are anticipated to begin in FY 2021 for this project once the ERP system is upgraded, which is approximately $0.1 million more than the current licensing costs. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Efficient and Effective Service Delivery Goal: C-1 Policy: C-1.3 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 614 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO TECHNOLOGY FUND Infrastructure Management System Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2013 Initial Project Completion: Summer 2014 Revised Project Start: Revised Project Completion: Fall 2020 Project Number: TE-13004 Infrastructure Management System Description This project establishes an Enterprise Asset Management System (EAMS) to maintain an up-to- date inventory of the City's infrastructure, its catch-up and keep -up needs, and available fund- ing. Such a management tool will support ongoing staff and Council attention to infrastructure budgeting, planning, and accountability. This system will be integrated with the programs the City now uses to manage infrastructure and finance. Justification As recommended by the Infrastructure Blue Ribbon Commission, an Infrastructure Management System (IMS) is needed to enable staff to monitor facility conditions, forecast maintenance needs, factor inflation, and assemble usage data. An IMS would provide decision makers with invaluable cost and funding data. Currently, the relevant information is not maintained within a single system. Several outside consultants, as well as the City Auditor (2008), have recom- mended that the City put in place such a system, widely used in industry and government and available commercially. Supplemental Information Based on the results of the needs assessment study, two software applications already in use by the City will be used to form an integrated IMS. One application will be used to maintain an asset inventory and to track maintenance and condition information, while the other will be used to schedule projected capital maintenance needs and to track catch-up and keep -up. 616 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET TECHNOLOGY FUND Construction 171,445 Significant Changes 2021-2025 CIP: Customization and configuration work was not able to be fully completed in FY 2020. Funding to finalize the integration will be reappropriated to FY 2021 to complete the proj- ect. 2020-2024 CIP: Additional work is required for the integrated Infrastructure Management Sys- tem, such as further professional service hours required for customization and configuration for the two systems that have been identified as the integrated IMS. This CIP is anticipated to close at the end of Fiscal Year 2020. Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Beyond 5 Total Year CIP Total Technology Fund Total 171,445 97,410 50,600 46,800 171,445 97,410 50,600 46,800 0 0 0 0 Expenditure Schedule 0 0 O 46,800 O 46,800 O 268,845 O 268,845 FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Total 97,410 171,445 97,410 50,600 46,800 50,600 46,800 0 0 0 0 0 O 46,800 O 46,800 O 268,845 O 268,845 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.11 Program: L9.11.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 617 TECHNOLOGY FUND Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: TE-05000 Public Safety Radios Radio Infrastructure Replacement Description This project funds the transition from the City's legacy analog radio system to the new Silicon Valley Regional Communications System (SVRCS). The City is participating with 14 other local agencies in an effort organized by the Silicon Valley Regional Interoperability Authority (SVRIA) to move to a countywide 700 Mhz radio communication system. This project provides funding for the City's share of establishing an interoperable radio communication system within the region and radios for all Palo Alto City users. Upon completion of the project, the law enforce- ment, fire and rescue service, emergency medical response, and disaster recovery units within the participating agencies will be able to communicate via an integrated voice and data com- munications system. Justification Communications systems require continued replacement as infrastructure and equipment ages. Within the region, the communications systems have been fragmented. The new SVRCS will provide interoperable communications compliant with Department of Homeland Security com- munications guidelines. Supplemental Information 2021-2025 CIP: Migration of the remaining City radios was not able to be fully completed in FY 2020. Funding to finalize this work will be reappropriated to FY 2021 to complete the migration. 2020-2024 CIP: The infrastructure for the West Cell (location of multiple transmit/receive sites) is close to complete. The City has installed all of the required consoles and base stations. Public 618 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET TECHNOLOGY FUND Works and Utilities migrated to the new system in November of 2018 and Public Safety and the remaining City radio users will be on the new system in FY 2020. Funding Sources Schedule Funding Source Revenue from Other Agencies Technology Fund Transfer from General Fund Transfer from Utilities Administration Fund Total Prior Years FY 2020 Budget N/A 86,000 N/A FY 2020 Est. 362,000 FY 2021 0 397,416 (77,737) 199,137 N/A 64,000 N/A 20,000 N/A 567,416 64,000 20,000 FY 2022 0 0 O 0 O 0 368,263 199,137 0 FY 2023 0 0 0 0 0 FY 2024 0 0 0 0 0 FY 2025 5 Year CIP Total O 0 O 199,137 O 0 O 0 O 199,137 Beyond 5 Year CIP Total O N/A O N/A O N/A O N/A O N/A Project Phase Construction Total Prior Years N/A N/A 567,416 FY 2020 Budget 567,416 Expenciture Schedule FY 2020 Est. 368,263 FY 2021 199,137 368,263 199,137 FY 2022 0 0 FY 2023 0 0 FY 2024 0 0 FY 2025 5Year CIP Total O 199,137 O 199,137 Beyond 5 Year CIP 0 0 Total Operating Impact City departments will fund the maintenance of their department's radios out of their respective departmental operating budgets. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Service to the Public Goal: C-2 Policy: C-2.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 619 CITY OF PALO ALTO TECHNOLOGY FUND Department Technology Upgrades and Improvements TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 621 TECHNOLOGY FUND Development Center Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2011 Initial Project Completion: Spring 2014 Revised Project Start: Revised Project Completion: Summer 2021 Project Number: TE-12001 Development Center Blueprint Technology Enhancements Description This project will focus on installing an operating electronic permitting system, including the hardware, software, and training for system operations. Project funds may also be used to pro- vide continued enhancement and integration with the City's permitting software Accela. The department, in collaboration with the City Manager's Office and Information Technology Department, may also utilize funds for new emerging technologies, which increase customer service or improve service delivery. Justification This project falls under the scope of the Development Center Blueprint Project that was approved by the City Council in December of 2011 and will enhance the efficiency and effective- ness of the Planning and Development Services Department. Supplemental Information This project has funded many software and customer service based enhancements, which include advances associated with the Department's core software system, Accela, through sys- tem upgrades, customized reporting tools, and customer service portals. A mobile application (app) was developed for scheduling building inspections and for inspectors to use in the field for reporting along with an electronic document management system to organize the filing of permits and plans. Remaining projects include implementation of a customer queuing system and electronic plan review. 622 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET TECHNOLOGY FUND Significant Changes 2021-2025 CIP: Due to the reorganization of the Planning and Development Services Depart- ment and other high priority projects, this project has not been completed. The Department will continue working on the transition to electronic plan review, including the hardware, software,. and training for system operations as well as the implementation of a customer queuing system. 2020-2024 CIP: The Department will continue working on transition to electronic plan review, including the hardware, software, and training for system operations as well as a customer queuing system. 2018-2022 CIP: The Department will focus on installing an operating electronic permitting sys- tem, including the hardware, software and training for system operations. Other projects in progress are the creation of web self-service and publications sites; development of permit -cen- tric mobile apps; purchase of field ready hardware and associated data plans to support inspec- tions; and creation of performance reports/metrics. Funding Sources Schedule Funding Source Technology Fund Total Prior Years 1,235,378 FY 2020 Budget 502,614 FY 2020 Est. 50,000 FY 2021 FY 2022 FY 2023 452,600 1,235,378 502,614 50,000 452,600 Expenc O O 0 0 FY 2024 iture Schedule 0 0 FY 2025 5 Year CIP Total O 452,600 O 452,600 Beyond 5 Year CIP Total O 1,737,978 O 1,737,978 Project Phase Construction Design Total Prior Years 1,204,229 31,149 1,235,378 502,614 50,000 452,600 FY 2020 Budget FY 2020 Est. FY 2021 502,614 0 50,000 0 452,600 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 0 0 0 FY 2025 5YearCIP Total O 452,600 O 0 O 452,600 Beyond 5 Year CIP Total O 1,706,829 O 31,149 O 1,737,978 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Community Services & Facilities Section: Service to the Public Goal: C-2 Policy: C-2.2 Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 623 TECHNOLOGY FUND Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Police Department Managing Department: Information Technology Initial Project Start: Summer 2020 Initial Project Completion: Spring 2021 Revised Project Start: Revised Project Completion: Project Number: TE-21000 Folders of Police cases Public Safety Records Management System Replacement Description This project provides funding for the replacement of the Records Management System (RMS) utilized by the Police Department. This project will be implemented in conjunction with the cit- ies of Mountain View and Los Altos. Justification This project provides law enforcement records database system upgrades to meet mandatory security, regulatory, and governing requirements. This includes integrating with the current Computer Aided Dispatch (CAD) database and online reporting system. The system was last upgraded in 1999. Supplemental Information This project was previously included in the Public Safety Computer Aided Dispatch (CAD) Replacement project (TE-09000), which consisted of two phases: Phase I, to replace the Com- puter Aided Dispatch system from 1999, and Phase I I, to replace the Records Management Sys- tem (RMS). Phase I was completed in 2014, however phase II encountered delays due to vendor product development and limited resource management so RMS was separated into this project for better management and tracking. Significant Changes 2021-2025 CIP: A new RMS has been selected and is in the contracting phase. Full implementa- tion is anticipated to be complete in FY 2021. 624 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET TECHNOLOGY FUND Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. 0 0 FY 2025 S Year CIP Total Beyond 5 Year CIP Total Technology Fund Total Project Phase Construction Total Technology Fund 0 Prior Years 0 0 0 0 FY 2020 Budget 0 0 O 750,000 O 750,000 0 0 Expenciture Schedule FY 2020 Est. FY 2021 O 750,000 O 750,000 Antici catec FY 2022 0 0 FY 2023 0 0 0 FY 2024 0 0 O 750,000 O 750,000 FY 2025 5 Year CIP Total O 750,000 O 750,000 Operating Budget Neec s FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 0 65,000 65,000 65,000 65,000 O 750,000 O 750,000 Beyond 5 Year CIP Total O 750,000 O 750,000 Operating Impact This project is anticipated to impact operating expenses in the future. The current RMS annual costs are $33,000. The upgraded system would increase the annual cost by a range of $10,000 to $32,000 to a new annual cost ranging $43,000 to $65,000. The variability is dependent on how much the other two cities integrate the software into their current reporting infrastructure. This project is anticipated to impact operating expenses in the future. Adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Efficient and Effective Service Delivery Goal: C-1 Policy: C-1.3 Program: C1.3.1 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 625 TECHNOLOGY FUND Customer Relationship Management Utilities Customer Bill System Improvements Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: TE-10001 Utilities Customer Bill System Improvements Description This project provides regulatory enhancements and improved security for the Utilities Billing system. Through the implementation of this recurring project the Utilities Department will be responsive to new legislation and legal requirements. Securing customer sensitive information and complying with Payment Card Industry (PCI) data security standards will continue to be a priority as well. Justification This project provides software system updates to meet mandatory security, regulatory, and governing requirements. This includes reviewing the various Meter -to -Cash business processes, the My Utilities Account online customer portal, reporting tools, bill print software, and the Cus- tomer Relationship Management (CRM) solution for the Utilities Billing system. The Enterprise Funds share proportionately in the costs of this project. Supplemental Information During the FY 2016 budget cycle, the ongoing budget for system enhancements was removed in anticipation of the City's Enterprise Resource Planning (ERP) system and Utilities Billing sys- tem implementations. Those projects have been delayed and as such, this project will continue to be recurring until the upgrade or replacements are complete. After the systems are imple- mented, the project will be reevaluated to determine if recurring funding is required. 626 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET TECHNOLOGY FUND Significant Changes 2021-2025 CIP: The customer portal went live to all customers in March 2020. In conjunction with the launch of MyCPAU, minor cosmetic enhancement to the utilities invoice were made including the update of the logo. Additional enhancements to the MyCPAU portal are planned for FY 2021 and FY 2022 including the integration of MyCPAU to the new third party energy efficiency portals. Funds will also be used for any critical billing system enhancements for legis- lation and regulatory requirements. 2020-2024 CIP: Continuing replacement of the My Utilities Account (MUA) self-service cus- tomer portal, initiated in Summer 2017, to provide new online services and functionality. The design and implementation of the portal have taken longer than initially anticipated and the portal is now expected to be fully operational in Summer 2019. 2019-2023 CIP: Enhancements to the new customer portal will continue to allow for enhance- ments to the bill print software and Utilities Billing system, particularly in response to new legis- lative, regulatory, and security requirements. 2018-2022 CIP: A replacement of the MUA self -customer service portal is scheduled to be com- pleted by Summer 2018 and will provide new online self-services and functionality. Funding Source Technology Fund Transfer from Refuse Fund Transfer from Stormwater Management Fund Transfer from Utilities Administration Fund Total Prior Years N/A N/A N/A N/A N/A Func FY 2020 Budget 271,263 0 0 0 271,263 FY 2020 Est. FY 2021 ing Sources Schedule 271,300 0 FY 2022 0 FY 2023 5Year CIP Beyond 5 FY 2024 FY 2025 Total Year CIP O 20,125 14,950 11,500 11,500 O 4,550 3,380 2,600 2,600 O 150,325 111,670 85,900 85,900 271,300 175,000 130,000 100,000 100,000 Expenciture Schedule 0 11,500 2,600 85,900 100,000 Total 0 0 N/A 69,575 15,730 519,695 605,000 0 N/A O N/A O N/A O N/A Project Phase Construction Design Total Prior Years N/A N/A N/A FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 107,263 107,300 0 0 164,000 164,000 175,000 130,000 100,000 100,000 100,000 605,000 271,263 271,300 175,000 130,000 100,000 100,000 100,000 605,000 FY 2023 FY 2024 5 Year CIP FY 2025 Total 0 0 0 0 Beyond 5 Year CIP 0 0 0 Total N/A N/A N/A Operating Impact There are no net additional operating impacts anticipated from this project. The maintenance cost of this new customer portal is offset by the old utilities account portal. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 627 TECHNOLOGY FUND Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Service to the Public Goal: C-2 Policy: C-2.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is categorically exempt from CEQA under section 15301. 628 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT FUND CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 629 VEHICLE REPLACEMENT FUND Overview Activities related to the replacement, maintenance, and operations of the City's fleet and equip- ment are accounted for within the Vehicle Replacement and Maintenance Fund (VRF). The VRF Capital Improvement Program (CIP) accounts for activities related to the replacement of the City's fleet and equipment and infrastructure necessary to operate and maintain the fleet and equipment. For detailed information on the maintenance and operation of the fleet, please refer to the Vehicle Replacement and Maintenance Fund section of the Operating Budget. Over the 2021-2025 CIP, approximately 21.3 percent of the fleet is programmed for replacement at a cost of $16.5 million, with $5.8 million allocated in Fiscal Year 2021. Of the $5.8 million, $4.2 million is recommended to be reappropriated for the continuation of projects approved by City Council in prior fiscal years. It is important to note that all expenditures in the fund are reimbursed by transfers from the funds benefiting from the services and purchases incurred in the fund. A total of nine capital projects are programmed over the five-year program. The budget for the VRF Capital Improvement Program is divided into two categories: Fleet Infrastructure Improvements and Vehicle and Equipment Replacement. Fleet Infrastructure Improvements Vehicle Fund Capital Expenditures $6,000,000 — $4,000,000 The Fleet Infrastructure Improve- ments category accounts for the repair or improvement of exist- $2,000,000 ing systems or structures. Exam- ples of projects previously funded in this category include fuel management software, die- $0 FY 2017 FY 2019 FY 2021 FY 2023 FY 2025 sel particulate filters required by Actuals Actuals Adopted Projected Projected Bay Area Air Quality Manage- ment District, and new fuel tanks. No projects are recommended in this category for the 2021- 2025 CIP. Recent Accomplishments ▪ Awarded 3 -year contract for AssetWorks/Verizon GPS monitoring services. • Continued evaluation and revision to rates to ensure cost -recovery is being achieved for Compressed Natural Gas (CNG), shop and commercial maintenance and repairs, and parts. Vehicle and Equipment Re placement The Vehicle and Equipment Replacement Category accounts for the purchase, repair, and replacement of vehicles/equipment. Over the projected life of the vehicle/equipment, funds are 630 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT FUND collected in the Vehicle Fund from the department/fund that will utilize the asset so funding will be available to replace the asset when it has reached the end of its useful life. When a vehicle or piece of equipment is estimated to meet replacement criteria and has been reviewed and approved for replacement by the Fleet Review Committee, it is programmed into the Vehicle and Equipment Replacement CIP that corresponds to the year the useful life of the vehicle/ equipment will expire. Key replacements in the 2021-2025 CIP include three ambulances ($1.0 million); two fire engines ($1.70 million); seven marked patrol vehicles ($0.60 million); two aerial tree trucks ($0.70 million); one fire air support unit ($0.5 million); and one wildland unit ($0.6 million). Infrastructure Inventory TYPE/GROSS VEHICLE WEIGHT (GVW) UNLEADED DIESEL CNG HYBRID ELECTRIC NO ENGINE TRAILER TOTAL Sedans/SUVs Police marked units Motorcycles Scooters 29 26 4 4 Truck/Van &It;6k GVW1 65 Truck/Van 6K -11K GVW2 72 Trucks 11K -15K GVW1 11 Trucks 15K -26K GVW1 5 Dump Truck 11K GVW' 17 Large Equip: Boom & crane trucks, aerials Wildland patrol vehicles 3 - - - - 3 Water truck - 2 - - - - 2 Fire safety 19 - - - - 19 Sweepers 6 - - - 6 Backhoe, mowers, tractors, fork- 3 52 - - 8 59 122 lifts, rollers, air compressors, chippers, trailers' Asphalt rollers, water pumps, - - 13 spray rigs' Generators, ditch witches, cable 6 42 4 - - 52 reelers1 TOTAL 247 175 41 11 17 67 558 i 1 19 10 3 2 15 1 3 17 17 15 4 2 2 3 8 62 26 4 6 68 90 14 22 34 15 1 Vehicle classification aligned with recommended study results, shifting budgeted inventory within these categories VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 631 VEHICLE REPLACEMENT FUND 2 Budgeted inventory in this category shifted due to restricted availability of fuel types from the manufac- turer Recent Accomplishments ▪ Delivered 23 vehicles and four pieces of equipment in FY 2020 to maintain safe, reliable, and efficient use of resources. ▪ Developed a fleet electrification pilot program for plug-in hybrid electric pick-up trucks. 2021-2025 Capital Improvement Program Recurring Projects The 2021-2025 CIP includes one recurring project, Emergency Repair and Replacement, provid- ing $100,000 annually, plus salary and benefits for maintenance staff, to repair and/or replace emergency vehicles/equipment that sustain damage due to accidents or unpreventable failure. This project mitigates impact to service delivery that could occur if these vehicles experienced lengthy times out of service. Since the inception of this project in Fiscal Year 2015, it has funded 56 repairs on vehicles/equipment and five replacements. Non -Recurring Projects The 2021-2025 CIP includes eight projects, with $15.9 million allocated for vehicle and equip- ment replacements. All replacements are programmed for vehicles/equipment at the end of their useful life. Criteria for vehicles/equipment replacement include but are not limited to: utili- zation based on mileage or hours of operation, age, maintenance/repair records, and funding availability. As part of the replacement policy, and wherever possible, electric vehicles are con- sidered first, then vehicles that use alternative fuels. 632 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT FUND Summary of Capital Activity VEHICLE REPLACEMENT FUND Project Title Use of Funds FY 2019 Actuals FY 2020 Estimate FY 2021 Adopted FY 2022 FY 2023 FY 2024 FY 2025 5 -Year Total Vehicle and Equipment Replacement VR-15001 VR-16000 VR-17000 VR-18000 VR-19000 VR-20000 VR-21000 VR-22000 VR-23000 VR-24000 VR-25000 Emergency Repair and Replacement Scheduled Vehicle and Equipment Replacement - Fiscal Year 2016 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2017 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2018 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2019 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2020 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2021 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2022 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2023 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2024 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2025 33,685 67,000 113,000 114,000 114,000 120,000 120,000 581,000 30,348 0 0 0 0 0 0 0 405,478 177,000 0 0 0 0 0 0 1,395,343 627,000 630,000 0 0 0 0 630,000 1,165,766 1,020,000 1,338,000 0 0 0 0 1,338,000 O 1,042,000 2,268,000 0 0 0 0 2,268,000 O 0 1,405,000 0 0 0 0 1,405,000 O 0 0 1,377,000 0 0 0 1,377,000 O 0 0 0 3,434,000 0 0 3,434,000 0 0 0 0 0 2,392,000 0 2,392,000 O 0 0 0 0 0 3,050,000 3,050,000 Vehicle and Equipment Replacement Total 3,030,620 2,933,000 5,754,000 1,491,000 3,548,000 2,512,000 3,170,000 16,475,000 Total Uses 3,030,620 2,933,000 5,754,000 1,491,000 3,548,000 2,512,000 3,170,000 16,475,000 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 633 CITY OF PALO ALTO VEHICLE REPLACEMENT FUND Vehicle and Equipment Replacement VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 635 VEHICLE REPLACEMENT FUND Marked Police & Fire Vehicle, February 2013 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: VR-15001 Emergency Repair and Replacement Description This project provides funding to replace or repair vehicles/equipment that sustain damage due to accidents or unpreventable failure. Justification Service levels are impacted when critical vehicles/equipment such as utility trucks and police sedans experience lengthy down times. Therefore, when damage or failure occurs, these critical vehicles/equipment need to be replaced or repaired quickly to ensure uninterrupted service. In some cases, reserve vehicles/equipment exist; however, it is unrealistic to have a back-up for each vehicle and piece of equipment in the City. Funding Source Vehicle Replacement Fund Total Project Phase N/A 113,000 Prior Years Funding Sources Schedule FY 2020 Budget FY 2020 Est. FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP FY 2025 Total N/A 113,000 67,000 113,000 114,000 114,000 120,000 120,000 581,000 N/A 113,000 67,000 113,000 114,000 114,000 120,000 120,000 581,000 Prior FY 2020 Budget Other Total Expenciture Schedule FY 2020 Est. 67,000 FY 2021 113,000 FY 2022 114,000 114,000 120,000 FY 2025 120,000 5 Year CIP Total 581,000 Beyond 5 Year CIP Total 0 N/A 0 N/A Beyond 5 Year CIP Total N/A 113,000 67,000 113,000 114,000 114,000 120,000 120,000 581,000 0 N/A N/A 636 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT FUND Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no additional operating impacts anticipated from this project and maintenance will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Fleet Review Committee Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 637 VEHICLE REPLACEMENT FUND Freightliner with aerial, February 2012 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2017 Initial Project Completion: Spring 2019 Revised Project Start: Revised Project Completion: Winter 2020 Project Number: VR-18000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2018 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2018. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project allows for the following replacements: one sedan; five pickups; eight patrol vehicles; three SUVs; six vans; one aerial truck; three wildland trucks; one dump truck; and seven miscellaneous equipment units. Of the 35 vehicles and pieces of equipment, 22 support the operations in the General Fund ($1.7 million) and 13 support the operations of various Enter- prise Funds ($1.5 million). Significant Changes 2021-2025 CIP: All vehicles ordered with one vehicle remaining to be delivered and outfitted. 638 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT FUND 2020-2024 CIP: One vehicle deferred to FY 2021; 31 vehicles/equipment ordered, delivered and outfitted; awaiting delivery and outfitting of last two vehicles. 2019-2023 CIP: 10 vehicles/equpiment have been delivered; 10 vehicles still to be ordered, 15 vehicles are expected to be delivered by Fall 2018 and outfitting on those 15 should be com- pleted by Winter 2019. One vehicle moved to VR-19000. 2018-2022 CIP: Current backlog is being addressed. A generator and forklift were taken off the list for this year and five other vehicles were added instead due to maintenance exceeding the surplus value for each vehicle. Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Other Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 2,076,114 1,338,856 627,000 630,000 2,076,114 1,338,856 627,000 630,000 FY 2020 Budget FY 2022 0 0 FY 2023 0 0 FY 2024 Expenditure Schedule FY 2020 Est. FY 2021 2.076,087 1,338,856 627,000 630,000 2,076,087 1,338,856 627,000 630,000 FY 2022 0 0 FY 2023 0 0 0 0 FY 2024 0 0 FY 2025 5 Year CIP Total O 630,000 O 630,000 FY 2025 5 Year CIP Total O 630,000 O 630,000 Beyond 5 Year CIP Total 0 3,333,114 O 3,333,114 Beyond 5 Year CIP O 3,333,087 O 3,333,087 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no additional operating impacts anticipated from this project and maintenance will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Fleet Review Committee Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 639 VEHICLE REPLACEMENT FUND Ambulance, January 2011 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2018 Initial Project Completion: Spring 2020 Revised Project Start: Revised Project Completion: Spring 2021 Project Number: VR-19000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2019 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2019. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project allows for the following replacements: two ambulances; two Compressed Natural Gas (CNG) sedans; eight CNG pickups; eight gasoline pickups; seven patrol vehicles; two SUVs; two dump trucks; one patch truck; seven miscellaneous equipment units; and two sweepers. Of the 41 vehicles and pieces of equipment, 23 support the operations in the General Fund ($2.1 million) and 18 support the operations of various Enterprise Funds ($1.3 million). Significant Changes 2021-2025 CIP: Two vehicles to be ordered; six vehicles to be delivered and outfitted; and one vehicle moved to FY 2022. 640 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT FUND 2020-2024 CIP: 36 vehicles/equipment were ordered, leaving a remaining five to be ordered; 14 vehicles/equipment were delivered and outfitted, leaving a remaining 27 to be delivered and outfitted. Project completion date extended to FY 2021. 2019-2023 CIP: Five trailers were deferred to a future year and nine vehicles were added to the list, including one forklift, one grappler, one marked Interceptor, one GMC Terrain Code 3, one F- 250, two F -150s, and two sweepers. General Fund increased by $0.2 million. Enterprise Funds increased by $0.4 million. There was shift in vehicle fuel type due to restricted availability from manufactures on inventory for the 8 CNG F-150 pickups, and therefore they will be replaced with regular fueled pickups. 2018-2022 CIP: One patrol vehicle was removed from the Fiscal Year 2019 replacement list. Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Other Total Prior Years FY 2020 Budget FY 2020 Est. FY 2021 1,165,766 2,512,069 1,020,000 1,338,000 1,165,766 2,512,069 1,020,000 1,338,000 Prior Years FY 2020 Budget FY 2022 0 0 FY 2023 0 0 FY 2024 Expenditure Schedule FY 2020 Est. FY 2021 1,165,744 2,512,069 1,020,000 1,338,000 1,165,744 2,512,069 1,020,000 1,338,000 FY 2022 0 0 FY 2023 0 0 0 0 FY 2024 0 0 FY 2025 5 Year CIP Total O 1,338,000 O 1,338,000 FY 2025 5 Year CIP Total O 1,338,000 O 1,338,000 Beyond 5 Year CIP Total 0 3,523,766 O 3,523,766 Beyond 5 Year CIP Total O 3,523,744 O 3,523,744 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no additional operating impacts anticipated from this project and maintenance will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Fleet Review Committee Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 641 VEHICLE REPLACEMENT FUND Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2019 Initial Project Completion: Spring 2021 Revised Project Start: Revised Project Completion: Project Number: VR-20000 Isuzu cab chasis with custom utility body, February 2014 Scheduled Vehicle and Equipment Replacement -Fiscal Year 2020 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2020. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project allows for the following replacements: five sedans; one motorcycle; one marked patrol vehicle; 18 pickups; two vans; two dump trucks; one aerial truck; seven miscella- neous equipment units. Of the 37 vehicles and pieces of equipment, 25 support the operations in the General Fund ($1.5 million) and 12 support the operations of various Enterprise Funds ($1.8 million). Significant Changes 2021-2025 CIP: Seven vehicles to be ordered; twenty-six vehicles to be delivered and outfitted; and one vehicle removed from list. 642 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT FUND 2020-2024 CIP: The replacement list is reviewed each year and changes are tracked but not finalized until the year preceding replacement. Changes in the FY 2020 list include the addition of six vehicles and the removal of 12 vehicles, bringing the total number of vehicles and pieces of equipment to be replaced to 37 and an overall funding increase of $31,000. 2019-2023 CIP: Five vehicles/pieces of equipment were removed including two sedans, one van, one generator, and one mower; while three were added including one F-150 and two F - 350s with utility bodies. General Fund reduced by $0.3 million. Enterprise funds increased by $0.2 million. Vehicle Replacement Fund Total Project Phase Other Total Prior Years Funding Sources Schec FY 2020 Budget FY 2020 Est. FY 2021 0 3,469,000 1,042,000 2,268,000 O 3,469,000 1,042,000 2,268,000 Prior Years FY 2020 Budget Expenc FY 2020 Est. FY 2022 0 0 FY 2023 0 0 ule FY 2024 iture Schedule FY 2021 O 3,469,000 1,042,000 2,268,000 O 3,469,000 1,042,000 2,268,000 FY 2022 0 0 FY 2023 0 0 0 FY 2024 0 5 Year CIP FY 2025 Total O 2,268,000 O 2,268,000 FY 2025 0 0� 5 Year CIP Total O 2,268,000 O 2,268,000 Beyond 5 Year CIP Total 0 3,310,000 O 3,310,000 Beyond 5 Year CIP Total O O 3,310,000 3,310,000 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no additional operating impacts anticipated from this project and maintenance will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Fleet Review Committee Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 643 VEHICLE REPLACEMENT FUND Ford F-550 Saw Truck, March 2019 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2020 Initial Project Completion: Spring 2022 Revised Project Start: Revised Project Completion: Project Number: VR-21000 Scheduled Vehicle and Equipment Replacement -Fiscal Year 2021 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2021. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project will allow for the replacement of 23 vehicles and pieces of equipment scheduled for replacement in Fiscal Year 2021. Of those vehicles, 11 support the operations of the General Fund ($0.7 million) and 12 support the operations of various Enterprise Funds ($0.55 million). The replacement list is reviewed each year and changes are tracked but not finalized until the year preceding replacement. 644 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT FUND Significant Changes 2021-2025 CIP: Funding for the Vehicle Replacement Fund Capital Improvement Program in Fiscal Years 2021 and 2022 was reduced as part of the Fiscal Year 2021 budget balancing strat- egy. Vehicle replacement for FY 2021 is limited to vehicles or equipment that have regulatory requirements or serious maintenance issues. Contingency funding has been added in case vehi- cles or equipment exceed estimates. 2020-2024 CIP: The replacement list is reviewed each year and changes are tracked but not finalized until the year preceding replacement. Changes in the FY 2021 list include the addition of four vehicles and the removal of eight vehicles, bringing the total number of vehicles and pieces of equipment to be replaced to 34. Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Other Total Prior FY 2020 Years Budget 0 0 0 FY 2020 Est. 0 O 1,405,000 01 0 1,405,000 Ex FY 2020 FY 2020 Budget Est. O 0 O 0 0 FY 2023 0 0 0 eenciture Schedule FY 2021 O 1,405,000 O 1,405,000 a FY 2022 0 FY 2023 0 0 0 FY 2024 0 0 5Year CIP Beyond 5 FY 2025 Total Year CIP Total O 1,405,000 O 1,405,000 FY 2025 5 Year CIP Total O 1,405,000 O 1,405,000 O 1,405,000 O 1,405,000 Beyond 5 Year CIP Total O 1,405,000 O 1,405,000 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no additional operating impacts anticipated from this project and maintenance will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Fleet Review Committee Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 645 VEHICLE REPLACEMENT FUND Pierce Heavy Rescue Unit, February 2012 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2021 Initial Project Completion: Spring 2023 Revised Project Start: Revised Project Completion: Project Number: VR-22000 Scheduled Vehicle and Equipment Replacement -Fiscal Year 2022 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2022. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project will allow for the replacement of 15 vehicles and pieces of equipment scheduled for replacement in Fiscal Year 2022. Of those vehicles, six support the operations of the General Fund ($0.55 million) and nine support the operations of various Enterprise Funds ($0.72 million). The replacement list is reviewed each year and changes are tracked but not finalized until the year preceding replacement. 646 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT FUND Significant Changes 2021-2025 CIP: Funding for the Vehicle Replacement Fund Capital Improvement Program in Fiscal Years 2021-2022 was reduced as part of the Fiscal Year 2021 budget balancing strategy. Vehicle replacement for FY 2022 is limited to vehicles or equipment that have regulatory requirements or serious maintenance issues. Contingency funding has been added in case vehi- cles or equipment exceed estimates. 2020-2024 CIP: Changes in the FY 2022 list include the addition of 11 vehicles and the removal of seven vehicles, bringing the total number of vehicles and pieces of equipment to be replaced to 43. Funding Source Vehicle Replacement Fund Total Project Phase Other Total Func Prior FY 2020 Years Budget 0 0 Prior Years 0 0 0 0 FY 2020 Budget 0 FY 2020 Est. 0 0 ing Sources Schec O 1,377,000 O 1,377,000 T FY 2023 0 0 ule FY 2024 Expenciture Schedule FY 2020 Est. 0 0 1,377,000 O 1,377,000 FY 2023 0 0 0 0 FY 2025 5 Year CIP Total O 1,377,000 O 1,377,000 FY 2025 0 0� 5 Year CIP Total O 1,377,000 O 1,377,000 Beyond 5 Year CIP Total O 1,377,000 O 1,377,000 Beyond 5 Year CIP Total O 1,377,000 O 1,377,000 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no additional operating impacts anticipated from this project and maintenance will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Fleet Review Committee Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 647 VEHICLE REPLACEMENT FUND Peterbilt Dump Truck, March 2018 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2022 Initial Project Completion: Spring 2024 Revised Project Start: Revised Project Completion: Project Number: VR-23000 Scheduled Vehicle and Equipment Replacement -Fiscal Year 2023 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2023. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project will allow for the replacement of 30 vehicles and pieces of equipment scheduled for replacement in Fiscal Year 2023, Of those vehicles, 22 support the operations of the General Fund ($2.8 million) and eight support the operations of various Enterprise Funds ($0.6 million). The replacement list is reviewed each year and changes are tracked but not finalized until the year preceding replacement. 648 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT FUND Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. 0 O 3,434,000 0 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Vehicle Replacement Fund 0 0 0 O 3,434,000 0 3,434,000 Total 0 0 Ex 0 O 3,434,000 oenciture Schedule 0 O 3,434,000 O 3,434,000 Project Phase Prior Years FY 2020 Budget FY 2020 Est. FY 2021 0 3,434,000 0 5 Year CIP FY 2025 Total Beyond 5 Year CIP Total Other 0 0 0 0 O 3,434,000 0 3,434,000 Total 0 0 0 01 O 3,434,000 01 O 3,434,000 O 3,434,000 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no additional operating impacts anticipated from this project and maintenance will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Fleet Review Committee Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 649 VEHICLE REPLACEMENT FUND Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: Managing Department: Public Works Initial Project Start: Summer 2023 Initial Project Completion: Spring 2024 Revised Project Start: Revised Project Completion: Project Number: VR-24000 Freightliner FL -70 Aerial, March 2019 Scheduled Vehicle and Equipment Replacement -Fiscal Year 2024 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2024. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project will allow for the replacement of 12 vehicles and pieces of equipment scheduled for replacement in Fiscal Year 2024. Of those vehicles, nine support the operations of the General Fund ($2.1 million) and three support the operations of various Enterprise Funds ($0.3 million). The replacement list is reviewed each year and changes are tracked but not finalized until the year preceding replacement. 650 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT FUND Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. 0 0 O 2,392,000 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Vehicle Replacement Fund 0 0 0 O 2,392,000 0 2,392,000 Total 0 0 Ex 0 0 O 2,392,000 oenciture Schedule O 2,392,000 O 2,392,000 Project Phase Prior Years FY 2020 Budget FY 2020 Est. 0 O 2,392,000 5 Year CIP FY 2025 Total Beyond 51 Year CIP Other 0 0 O 2,392,000 0 2,392,000 Total 0 0 0 0 0 O 2,392,000 O 2,392,000 O 2,392,000 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no additional operating impacts anticipated from this project and maintenance will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Fleet Review Committee Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 651 VEHICLE REPLACEMENT FUND Isuzu NPR with Utility Body Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: Managing Department: Public Works Initial Project Start: Summer 2024 Initial Project Completion: Spring 2026 Revised Project Start: Revised Project Completion: Project Number: VR-25000 Scheduled Vehicle and Equipment Replacement -Fiscal Year 2025 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2025. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project will allow for the replacement of 30 vehicles and pieces of equipment scheduled for replacement in Fiscal Year 2025. Of those vehicles, twenty-one support the oper- ations of the General Fund ($2.0 million) and nine support the operations of various Enterprise Funds ($1.0 million). The replacement list is reviewed each year and changes are tracked but not finalized until the year preceding replacement. 652 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT FUND Funding Sources Schedule Funding Source Prior Years FY 2020 Budget FY 2020 Est. 0 0 0 FY 2025 5 Year CIP Total Beyond 5 Year CIP Total Vehicle Replacement Fund 0 0 0 0 3,050,000 3,050,000 0 3,050,000 Total 0 0 Ex 0 0 0 oenciture Schedule O 3,050,000 3,050,000 O 3,050,000 Project Phase Prior Years FY 2020 Budget FY 2020 Est. 0 0 5 Year CIP FY 2025 Total Beyond 5 Year CIP Total Other 0 0 0 3,050,000 3,050,000 0 3,050,000 Total 0 0 0 0 0 O 3,050,000 3,050,000 O 3,050,000 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no additional operating impacts anticipated from this project and maintenance will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Environmental Impact Analysis: Not Applicable Fleet Review Committee VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 653 CITY OF PALO ALTO ■ CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 655 CITY OF PALO ALTO GLOSSARY Key Budget Terms Accrual Accounting: A method of accounting that recognizes expenses when incurred and revenues when earned rather than when payment is made or received Adopted Budget: The budget that is approved and enacted by the City Council annually on before June 30th. Appropriation: The allocation of an expense budget for a particular project or program usually for a spe- cific period of time. Balanced Budget: A balanced budget exists when total revenues are equal to, or greater than, total expenses. Bond: A debt investment in which an investor loans money to an entity (governmental or otherwise) that borrows the money for a defined period of time at a fixed interest rate to pay for a variety of projects. Budget Stabilization Reserve (BSR): The BSR was established as a prudent measure to maintain the City's fiscal stability in the event that unanticipated events reduce revenue or create obligations that significantly impact the current -year budget. Examples of such events include a downturn in the economy, a natural disaster or actions that may be taken by another governmental agency that reduce revenues and/or increase expenses for the City. Capital Budget: A plan of proposed capital outlays and the means of financing them for the current fiscal period. In a two-year budget, the second year of the Capital Improvement Program is adopted -in -concept. Capital Improvement Program (CIP): The City's plan for current and future projects related to the acquisi- tion, expansion, or rehabilitation of buildings, equipment, parks, streets, and other public infrastructure. Capital Projects Fund: A fund created to account for all resources to be used for the construction or acquisition of designated fixed assets by a governmental unit except those financed by proprietary or fidu- ciary funds. City Manager's Report (CMR): Staff reports for City Council meetings as well as boards and commissions that are prepared by City staff and submitted through the City Manager's Office. Comprehensive Plan: The Palo Alto Comprehensive Plan contains the City's official policies on land use and community design; transportation; natural environment; safety; community services and facilities; and business and economics. Its focus is on the physical form of the City and is applicable to both public and private properties. The Budget integrates the 2030 Comprehensive Plan into the budget process. GLOSSARY • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 657 GLOSSARY Cost Accounting: The branch of accounting that provides for the assembling and recording of all the ele- ments of cost incurred to accomplish a purpose, carry on an activity or operation, or complete a unit of work or a specific job. Enterprise Funds: Funds used to account for services that are provided to the public on a user charge basis, similar to the operation of a commercial business. The City's enterprise funds include the gas, elec- tric, water, fiber optics and wastewater collection and treatment funds. Fiduciary Fund: A fund used to account for assets held by the City acting in a fiduciary capacity for other individuals or entities. These funds are operated to carry out the specific actions required by the trust agreements, ordinances and other governing regulations. Fiscal Agent: A bank or other corporate fiduciary that performs the function of paying, on behalf of the governmental unit, or other debtor, interest on debt or principal of debt when due. Fiscal Year: A 12 -month period of time to which the annual budget applies and at the end of which a gov- ernmental unit determines its financial position and the results of operations. Palo Alto's fiscal year begins on July 1st and ends on June 30th. Fixed Assets: Assets such as land, structures and improvements, furniture and/or equipment that are expected to last and/or be used for more than one year. Full -Time Equivalent (FTE): Used to quantify staffing hours for permanent and temporary employees. A 1.00 FTE employee works full time; a 0.50 FTE employee works half-time. Fund Balance: An excess of the assets of a fund over its liabilities. General Fund: The primary fund used to account for the City's general purpose revenues such as sales, property, utility users and transient occupancy taxes. General Fund revenues typically pay for citywide ser- vices such as public safety, community development, recreation, libraries and parks. The General Fund is distinguished from Special Funds in that the latter are used to account for revenues that have restricted uses (e.g. gas tax funds that must be used for street maintenance or repair). Governmental Funds: A generic classification used to refer to all funds other than proprietary and fidu- ciary funds. Governmental funds include the general fund, capital fund, special revenue funds and debt service funds. Infrastructure Assets: Roads, bridges, curbs and gutters, streets, sidewalks, drainage systems, and lighting systems installed for the common good. Infrastructure Management Plan (IMP): A portion of the General Fund capital improvement program which focuses on rehabilitating the City's infrastructure. In 1998-99, an outside consultant on the City's infrastructure prepared a report known as the Adamson report. Within this report the City's infrastructure was cataloged and ranked based on when the infrastructure needed to be upgraded or replaced and the cost for each item. At that time, the City Council decided to establish a plan using the Adamson report as a guide for both timeline and cost. 658 GLOSSARY • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET GLOSSARY Internal Service Funds: These funds provide services to City departments and recover their costs through user charges. For example the Vehicle Replacement Fund is an Internal Service Fund managing the replacement and maintenance of the City fleet. Method of Accounting: The City's General Fund budget is developed using a modified accrual basis of accounting, with revenues being recorded when measurable and available, and expenditures recorded when the liability is incurred. Enterprise Funds and Internal Service Funds are budgeted on a generally accepted accounting principles (GAAP) basis, which for Proprietary Funds is on a full accrual accounting basis. Operating Transfer: Amounts transferred between funds, not considered a revenue or expense. For exam- ple, legally authorized transfers from a fund receiving revenue to the fund through which the resources are to be expended. Pay -As -You -Go -Basis: A term used to describe the financial policy of a governmental unit that finances all of its capital outlays from current revenues rather than by borrowing. Proposed Budget: The proposed budget is the preliminary version of the budget that is sent to the Finance Committee and City Council by the City Manager. The proposed budget is reviewed by the Finance Committee and the City Council, updated with any changes, and then adopted by the City Council prior to the beginning of the next fiscal year. Proprietary Funds: A generic classification used to refer to all funds other than governmental funds or fiduciary funds. Proprietary funds include internal service funds and enterprise funds. Reimbursements: Inter -fund transactions that constitute reimbursements to a fund for expenditures or expenses initially made from it but that properly apply to another fund. For example, the Enterprise Funds reimburse the Technology Fund for CIP projects from which the Enterprise Funds benefit. Reserve: Represents the portion of fund balance set aside for financing future financing needs and addressing one-time emergency or unanticipated events. Revenues: Revenues include compensation received by the project for specific services to the public (external revenues), as well as revenues received from other funds (internal revenues). Special Revenue Funds: These funds account for the proceeds derived from specific revenue sources that are legally restricted to expenditures for specified purposes. The Street Improvement Fund (SIF) is a Spe- cial Revenue Fund that derives its funding from state gas tax revenues. Capital appropriations from the SIF must be spent on the construction and maintenance of the road network system of the City. GLOSSARY • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 659 CITY OF PALO ALTO PROJECT NAME INDEX Numerics 230 kV Electric Intertie 358 A Advanced Water Purification Facility 540 Airfield Electrical Improvements 328 Airport Apron Reconstruction 330 Airport Layout Plan 338 Americans With Disabilities Act Compliance . 76 Animal Shelter Renovation 78 Art In Public Spaces 156 Athletic Courts Resurfacing 158 Automated External Defibrillator Replacement 144 Automated Weather Observation System (AWOS) 340 B Baylands Athletic Center 10.5 Acre Expansion Plan 160 Baylands Boardwalk Improvements 80 Baylands Comprehensive Conservation Plan . 162 Baylands Flood Protection Levee Improvements 82 Baylands Levee Repair for Public Safety Access 164 Benches, Signage, Walkways, Perimeter Landscaping, and Site Amenities 166 Bicycle and Pedestrian Transportation Plan Implementation 260 Birch Street Improvements 168 Bol Park Improvements 170 Boulware Park Improvements 172 Building Systems Improvements 84 Byxbee Park Completion 174 C Cameron Park Improvements 176 Capacitor Bank Installation 360 Capital Improvement Fund Administration .. 300 Cardiac Monitor Replacement 146 Charleston/Arastradero Corridor Project 262 Churchill Avenue Enhanced Bikeway 266 Churchill Avenue/Alma Street Railroad Crossing Safety Improvements 268 City Bridge Improvements 234 City Council Chambers Upgrade 608 City Facilities Assessment and Record Plan Management System 88 City Facility Parking Lot Maintenance 90 City Hall Space Planning 92 Civic Center Electrical Upgrade & EV Charger Installation 94 Civic Center Fire Life Safety Upgrades 96 Civic Center Waterproofing Study and Repairs 98 Coleridge/Cowper/Tennyson 4/12kV Conversion 362 Colorado Power Station Equipment Upgrades 364 Colorado Substation Site Improvements 366 Colorado/Hopkins System Improvement 368 Communications System Improvements 370 Corporation Way System Upgrades and Pump Station 484 Cubberley Building Management Systems 308 Cubberley Field Restroom 316 Cubberley Repairs 310 Cubberley Roof Replacements 312 Curb and Gutter Repairs 236 D Development Center Blueprint Technology Enhancements 622 Dog Park Installation and Renovation 178 Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collection Equip. 270 E East Meadow Circles 4/12kV Conversion . 372 East Meadow Drive System Upgrades ...486 PROJECT NAME INDEX • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 661 PROJECT NAME INDEX El Camino Median Landscape Improvements 238 El Camino Real Pedestrian Safety and Streetscape Project 272 Electric Customer Connections 354 Electric System Improvements 374 Electric Utility Geographic Information System 376 Embarcadero Road at El Camino Improvements 274 Emergency Repair and Replacement 636 Emergency Vehicle Traffic Signal Preemption System Pilot 276 Enterprise Resource Planning Upgrade ...612 Extrication Tool Replacement 148 F Facility Interior Finishes Replacement 100 Facility Relocation for Caltrain Modernization Project 378 Fiber Optics Customer Connections 446 Fiber Optics Network - System Improvements 440 Fiber Optics Network - System Rebuild 442 Fire Ringdown System Replacement 104 Fire Station 4 Replacement 108 Foothills Park Boronda Lake Dock Replacement 180 Foothills Park Improvement Project 182 Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Conservation Plan . 184 Foothills Rebuild (Fire Mitigation) 382 G Gas Distribution System Improvements 470 Gas Equipment and Tools 472 Gas Main Replacement - Project 23 462 Gas Main Replacement - Project 24 464 Gas Main Replacement - Project 25 466 Gas Meters and Regulators 474 Gas System, Customer Connections 458 Golf Course Net and Artificial Turf Replacement 186 Golf Reconfiguration & Baylands Athletic Center Improvements 188 H Headworks Facility Replacement 542 Heritage Park Site Amenities Replacement .. 192 High and Bryant Street Garages Waterproofing and Repairs 110 Highway 101 Pedestrian/Bicycle Overpass Project 278 Hoover Park Improvements 194 Hopkins Substation 4/12kV Conversion 386 Infrastructure Management System 616 Inter -substation Line Protection Relay 388 J JMZ Renovation 112 Johnson Park Renovation 196 L Library Automated Material Handling . . . .114 Louis Road System Upgrades 488 M Magical Bridge Playground Rubber and Synthetic Turf Resurfacing 198 Mayfield Reservoir Subgrade and Venting Repair 566 Mitchell Park Improvements 200 Municipal Service Center A, B, & C Roof Replacement 116 Municipal Service Center Lighting, Mechanical, and Electrical Improvements 118 N New Downtown Parking Garage 122 New Laboratory And Environmental Services Building 536 New Public Safety Building 126 Newell Road/San Francisquito Creek Bridge Replacement 240 0 Off -Road Pathway Resurfacing And Repair 202 Open Space Lakes And Pond Maintenance .. 204 Open Space Trails and Amenities 206 Outfall Line Construction 544 P Park and Open Space Emergency Repairs .. 208 662 PROJECT NAME INDEX • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET PROJECT NAME INDEX Park Restroom Installation 210 Parking District Implementation 282 Parking Management and System Implementation 284 Pearson Arastradero Improvement Project .. 212 Pearson Arastradero Preserve Parking Lot Improvement 214 Peers Park Improvements 216 Performing Arts Venues Seat Replacement .. 130 Plant Repair, Retrofit, and Equipment Replacement 546 Police Video Recording Systems Replacement 150 Primary Sedimentation Tank Rehabilitation .. 548 Public Safety Records Management System Replacement 624 Q Quarry Road Improvements and Transit Center Access 286 R Radio Infrastructure Replacement 618 Railroad Grade Separation and Safety Improvements 290 Ramos Park Improvements 218 Rebuild Underground District 15 390 Rebuild Underground District 16 392 Rebuild Underground District 20 394 Rebuild Underground District 23 396 Rebuild Underground District 26 398 Rebuild Underground District 30 400 Reconfigure Quarry Feeders 402 Rinconada Park Improvements 220 Robles Park Improvements 224 Roofing Replacement 132 Roth Building Maintenance 134 Runway and Taxiway Reconstruction and Drainage Improvements 334 S Safe Routes To School SCADA System Upgrades Scheduled Vehicle and Equipment Replacement - Fiscal Year 2018 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2019 Scheduled Vehicle and Equipment 292 404 638 640 Replacement - Fiscal Year 2020 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2021 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2022 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2023 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2024 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2025 Seale Park Improvements Secondary Treatment Upgrades Self -Contained Breathing Apparatus (SCBA) Air Compressor Replacement 152 Sewer Lateral/Manhole Rehabilitation and Replacement 512 Sewer System, Customer Connections 508 Sidewalk Repairs 244 Sign Reflectivity Upgrade 246 Smart Grid Technology Installation 406 Storm Drainage System Replacement And Rehabilitation 496 Street Lights Condition Assessment 248 Street Lights Improvements 250 Street Maintenance 252 Substation 60kV Breaker Replacement 410 Substation Facility Improvements 412 Substation Physical Security 414 Substation Protection Improvements 416 642 644 646 648 650 652 226 550 T Thermoplastic Lane Marking and Striping . . . 256 Traffic Signal and Intelligent Transportation Systems 294 Transportation and Parking Improvements .. 296 Turf Management Plan 228 U Underground District 42 - Embarcadero Road, Emerson, Middlefield 424 Underground District 43 - Alma/ Embarcadero 426 Underground District 46 - Charleston/EI Camino Real 428 Underground District 47 -Middlefield, Homer, Webster, Addison 430 Underground System Rebuild 418 University Avenue Parking Improvements 136 Utilities Customer Bill System Improvements PROJECT NAME INDEX • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 663 PROJECT NAME INDEX 626 V Ventura Buildings Improvements 138 W Wastewater Collection System Rehabilitation/ Augmentation Project 28 514 Wastewater Collection System Rehabilitation/ Augmentation Project 29 516 Wastewater Collection System Rehabilitation/ Augmentation Project 30 518 Wastewater Collection System Rehabilitation/ Augmentation Project 31 520 Wastewater Collection System Rehabilitation/ Augmentation Project 32 522 Wastewater General Equipment and Tools . . . 524 Wastewater System Improvements 526 Water Distribution System Improvements . . . 568 Water General Equipment/Tools 570 Water Main Replacement - Project 27 590 Water Main Replacement - Project 28 592 Water Main Replacement - Project 29 594 Water Main Replacement - Project 30 596 Water Meters 572 Water Recycling Facilities 574 Water Regulation Station Improvements 578 Water Service and Hydrant Replacement 580 Water System Customer Connections 562 Water System Supply Improvements 582 Water Tank Seismic Upgrade and Rehabilitation 584 Water, Gas, Wastewater Office Remodel 140 Water, Gas, Wastewater Utility GIS Data 586 Werry Park Playground Improvements 230 West Bayshore Road Pump Station 490 West Bayshore Road Trunk Line Improvements 492 Wood Pole Replacement 420 664 PROJECT NAME INDEX • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET PROJECT NUMBER INDEX A AC -18000 130 AC -18001 112 AC -86017 156 AP -16000 330 AP -19000 340 AP -19001 328 AP -21000 338 AP -22000 334 AS -10000 300 C CB -16002 312 CB -17001 310 CB -17002 316 CB -19001 308 E EL -02010 404 EL -02011 376 EL -06001 358 EL -08001 424 EL -11003 390 EL -11009 426 EL -11010 430 EL -11014 406 EL -12001 428 EL -13003 392 EL -14000 362 EL -14002 394 EL -14005 402 EL -15000 368 EL -16000 398 EL -16001 418 EL -16002 360 EL -16003 414 EL -17000 396 EL -17001 372 EL -17002 410 EL -17005 388 EL -17007 378 EL -19001 364 EL -19002 366 EL -19003 400 EL -19004 420 EL -20000 386 EL -21001 382 EL -89028 354 EL -89031 370 EL -89038 416 EL -89044 412 EL -98003 374 F FD -14002 104 FD -20000 146 FD -20001 152 FD -21000 144 FD -22000 148 FO -10000 446 FO -10001 440 FO -16000 442 G GS -11002 470 GS -13001 462 GS -13002 472 GS -14003 464 GS -15000 466 GS -80017 458 GS -80019 474 L LB -21000 114 0 OS -00001 206 OS -00002 204 OS -09001 202 OS -09002 164 OS -18000 180 OS -18001 214 P PD -20000 150 PE -08001 220 PROJECT NUMBER INDEX • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 665 PROJECT NUMBER INDEX PE -09003 90 PG -18001 178 PE -11011 278 PG -18002 228 PE -12011 240 PG -19000 210 PE -13011 262 PG -19001 160 PE -13014 248 PG -21000 192 PE -13017 238 PG -22000 230 PE -14018 80 PL -00026 292 PE -15001 126 PL -04010 260 PE -15007 122 PL -05030 294 PE -15011 138 PL -12000 296 PE -15020 98 PL -14000 266 PE -16000 170 PL -15001 274 PE -17005 172 PL -15002 270 PE -17006 82 PL -15003 282 PE -17010 94 PL -16000 286 PE -18002 110 PL -16002 284 PE -18004 108 PL -17001 290 PE -18006 174 PL -18000 272 PE -18010 200 PL -19000 276 PE -18012 194 PL -20000 268 PE -18015 224 P0-05054 250 PE -18016 96 P0-11000 246 PE -19000 92 P0-11001 256 PE -19001 140 P0-12001 236 PE -19002 78 P0-89003 244 PE -19003 168 PE -20001 234 S PE -20002 88 SD -06101 496 PE -21000 182 SD -20000 490 PE -21001 212 SD -21000 484 PE -21002 196 SD -22000 486 PE -21003 198 SD -23000 492 PE -86070 252 SD -24000 488 PF-00006 132 PF-01003 84 T PF-02022 100 PF-07011 134 TE-05000 618 PF-14003 136 TE-10001 626 PF-16006 118 TE-12001 622 PF-17000 116 TE-13004 616 PF-93009 76 TE-19000 612 PG -06001 158 TE-19001 608 PG -06003 166 TE-21000 624 PG -09002 208 PG -13003 188 V PG -14000 218 VR-15001 636 PG -14001 216 VR-18000 638 PG -14002 176 VR-19000 640 PG -14003 226 VR-20000 642 PG -17000 162 VR-21000 644 PG -17001 184 VR-22000 646 PG -18000 186 VR-23000 648 666 PROJECT NUMBER INDEX • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET PROJECT NUMBER INDEX VR-24000 650 VR-25000 652 W WC -13002 524 WC -15001 514 WC -15002 526 WC -16001 516 WC -17001 518 WC -19001 520 WC -20000 522 WC -80020 508 WC -99013 512 WQ-14002 536 WQ-14003 548 WQ-16002 542 WQ-19000 544 WQ-19001 550 WQ-19002 546 WQ-19003 540 WS -02014 586 WS -07000 578 WS -07001 574 WS -09000 584 WS -11003 568 WS -11004 582 WS -13001 590 WS -13002 570 WS -14001 592 WS -15002 594 WS -16001 596 WS -19000 566 WS -80013 562 WS -80014 580 WS -80015 572 PROJECT NUMBER INDEX • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 667 CITY OF PALO ALTO AMERICANS WITH DISABILITIES ACT CITY OF PALO ALTO IN COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, THIS DOCUMENT MAY BE PROVIDED IN OTHER ACCESSIBLE FORMATS. For information contact: ADA Coordinator City of Palo Alto 285 Hamilton Ave (650) 329-2550 AMERICANS WITH DISABILITIES ACT • CITY OF PALO ALTO FISCAL YEAR 2021 ADOPTED CAPITAL BUDGET 669 CITY OF PALO ALTO PALO ALTO Spanish explorers named the area for the tall, twin-trunked redwood tree they camped beneath in 1769. Palo Alto incorporated in 1894 and the State of California granted its first charter in 1909. The City has long been known for its innovative people and its exploration of ideas that have changed the world. In Palo Alto, our history has always been about the future. CITY OF PALO ALTO 250 HAMILTON AVENUE, PALO ALTO, CA 94301 P 650.329.2100 W CITYOFPALOALTO.ORG