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Home My WebLink About2025-05-21 Retail Committee Agenda PacketRETAIL COMMITTEE Special Meeting Wednesday, May 21, 2025 Community Meeting Room & Hybrid 9:00 AM Amended Agenda Amended agenda items appear below in RED Retail Committee meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/85845544145) Meeting ID: 858 4554 4145 Phone: 1(669)900-6833 PUBLIC COMMENTS General Public Comment for items not on the agenda will be accepted in person for up to three minutes or an amount of time determined by the Chair. General public comment will be heard for 30 minutes. Additional public comments, if any, will be heard at the end of the agenda. public comments for agendized items will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. Requests to speak will be taken until 5 minutes after the staff’s presentation or as determined by the Chair. Written public comments can be submitted in advance to city.council@PaloAlto.gov and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to city.clerk@PaloAlto.gov at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other types of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. 1 Regular Meeting May 21, 2025 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. CALL TO ORDER PUBLIC COMMENT Members of the public may speak in-person ONLY to any item NOT on the agenda. 1-3 minutes depending on number of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda. ACTION ITEMS 1.Review and Recommend Council Approval of the Car Free California Avenue Outdoor Activation Program as Potentially Amended by the Committee; CEQA Status – Not a Project, Title Updated, Late Packet Report Added FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s) ADJOURNMENT 2 Regular Meeting May 21, 2025 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1.Written public comments may be submitted by email to city.council@paloalto.gov. 2.For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3.Spoken public comments for agendized items using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom-based meeting. Please read the following instructions carefully. ◦You may download the Zoom client or connect to the meeting in- browser. If using your browser, make sure you are using a current, up-to-date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. 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When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 858-4554-4145 Phone: 1-669-900-6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329-2550 (voice) or by emailing ada@paloalto.gov. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 3 Regular Meeting May 21, 2025 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. California Government Code §84308, commonly referred to as the "Levine Act," prohibits an elected official of a local government agency from participating in a proceeding involving a license, permit, or other entitlement for use if the official received a campaign contribution exceeding $500 from a party or participant, including their agents, to the proceeding within the last 12 months. A “license, permit, or other entitlement for use” includes most land use and planning approvals and the approval of contracts that are not subject to lowest responsible bid procedures and have a value over $50,000. A “party” is a person who files an application for, or is the subject of, a proceeding involving a license, permit, or other entitlement for use. A “participant” is a person who actively supports or opposes a particular decision in a proceeding involving a license, permit, or other entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the definition of “financial interest” in the Political Reform Act, which encompasses interests in business entities, real property, sources of income, sources of gifts, and personal finances that may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a proceeding, and you have made a campaign contribution to a Council Member exceeding $500 made within the last 12 months, you must disclose the campaign contribution before making your comments. 4 Regular Meeting May 21, 2025 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. Retail Committee Staff Report Report Type: ACTION ITEMS Lead Department: City Manager Meeting Date: May 21, 2025 Report #:2505-4638 TITLE Review and Recommend Council Approval of the Car Free California Avenue Outdoor Activation Program as Potentially Amended by the Committee This report will be a late packet report published on May 15, 2025. Item 1 Item 1 Staff Report Item 1: Staff Report Pg. 1 Packet Pg. 5 of 85 7 2 1 9 Retail Committee Staff Report From: City Manager Report Type: ACTION ITEMS Lead Department: City Manager Meeting Date: May 21, 2025 Report #:2505-4615 TITLE Review and Recommend Council Approval of the Car Free California Avenue Outdoor Activation Program; CEQA Status – Not a Project RECOMMENDATION Staff recommends the Retail Committee review, provide feedback, and recommend the Car- Free California Avenue Outdoor Activation Program approval by the City Council. EXECUTIVE SUMMARY The Outdoor Activation Program sets forth the permit design requirements for outdoor dining and merchandising for the car-free section of California Avenue. The proposed program will facilitate flexible outdoor dining and merchant activities, enabling the commercial use of public sidewalks and roadway space. These guidelines are intended to ensure support of outdoor activation guidance with sufficient notice prior to the 2025 winter weather months. This staff report highlights: Vision for outdoor dining Key differences between parklets and the proposed outdoor activation program Merchant feedback and preferences regarding outdoor dining Requirements and design guidance Concerns with building structures in the public right-of-way Consideration to permit sandwich board signs Potential impacts to the sanitary sewer system Need for public restrooms The document serves as guidance to businesses, City staff, designers, and the public. The program will be administered by the Public Works Department via the City’s encroachment permit process. The program is consistent with Council economic development priorities and advances Council action for California Avenue to be a “community street.” Item 1 Item 1 Late Packet Report Item 1: Staff Report Pg. 2 Packet Pg. 6 of 85 7 2 1 9 There is no CEQA action required. Fiscal impacts can be mitigated through permit fees. The Outdoor Activation Program is part of the scope of work by Urban Field Studio planning the future of Car-Free California Avenue. BACKGROUND Since the COVID-19 pandemic in 2020, the City Council has repeatedly affirmed its desire to have portions of California Avenue remain a car-free street. This action was continued through interim ordinances, with final action to amend the Comprehensive Plan and permanently designate California Avenue between Birch and El Camino Real as a community street on March 10, 2025. As part of efforts to enhance the aesthetics of the car-free street, staff presented preliminary information on place identity, signage, and wayfinding, as well as outdoor activation guidelines to the City Council on February 3, 2025. ANALYSIS The outdoor activation program advances the City’s comprehensive economic development strategy, to “Reinforce each districts’ distinct scale and offerings by… embracing California Avenue as a community and neighborhood serving place.” And “Adopt policies that reflect changing market conditions by easing regulatory burden for businesses, removing outdated restrictions that create hurdles to tenancy, and focus retail and retail like uses in places where they are market supported.” Vision The outdoor activation program supports the following vision for California Avenue: Community-oriented, car-free street environment Prioritize economic vitality, pedestrian experience and social interaction Flexible, open, visually cohesive public space Lively, inclusive atmosphere for residents and visitors Accessible, safe, high design quality, and regularly maintained Differences from Parklet Program The program draws from the City’s Parklet Program while responding to the unique conditions of a car-free environment. Outdoor activation of California Avenue differs from the parklet program in the operations and intentions of the street environment in the following ways: Street Layout & Access No public vehicle traffic, with restricted vehicle access Larger areas and locational flexibility for activities than parklet program No need for parklet enclosures for traffic safety Item 1 Item 1 Late Packet Report Item 1: Staff Report Pg. 3 Packet Pg. 7 of 85 7 2 1 9 Activation Intent Balances commercial and community uses of public right-of-way Prioritizes walking and biking: openness, transparency, accessibility Enables flexibility of use throughout the week Merchant Preferences The program is responsive to California Avenue merchant feedback on their preferences for outdoor dining: Desire for design equity and aesthetic improvements Interest in weather protection (shelter, wind screens, heating) Support choice in materials, colors, signage Permit variety of seating and merchandizing, decorative lighting, flowers and plants on the enclosures, outdoor host stations, hanging blade signs and other elements Preference to avoid temporary-looking or low-cost construction that avoids such things as corrugated plastic roofing, overly brightly colored furniture, post and rope barriers and unneeded traffic safety elements Outdoor Dining Requirements The program is organized into general requirements and design elements as presented in the following table: Design ElementsGeneral Requirements (applies to all permits)Required Optional Planters Lighting Electrical Waste management Railings Sidewalls Overhead shelter Branding and signage Heating Platforms (where appropriate) Location Setbacks Use Accessibility Operator responsibilities Permitting process and conditions Design Guidance applies to each element Design elements are either required, or optional per the applicant‘s discretion. When an applicant selects a design element, they must meet all of the requirements for that element. Design Guidance is to encourage best practice, promote high quality design and ensure consistency for the aesthetics of the street. This structure allows businesses to customize their outdoor space while maintaining safety, accessibility, and a cohesive street environment. Item 1 Item 1 Late Packet Report Item 1: Staff Report Pg. 4 Packet Pg. 8 of 85 7 2 1 9 Signage Staff recommends allowing limited use of sandwich boards within designated outdoor activation areas, to support visibility of businesses for pedestrians walking down the center of the street. The City’s sign code currently prohibits freestanding signs in the public right-of-way, including sandwich boards. Specific requirements recommended for sandwich boards include: Located within the permitted activation zone (not pedestrian path of travel) Must maintain minimum 8' pedestrian clearance Designed for visual cohesion (no flashing lights, plastic banners, etc.) Limited to one board per tenant frontage Removed daily at close of business High quality materials This allowance would support merchant visibility while maintaining pedestrian flow and safety. Impact of Outdoor Dining on Sanitary Sewer Infrastructure The expansion of outdoor dining on California Avenue has significantly increased total restaurant capacity, leading to more meals served and a higher potential discharge of fats, oils, and grease (FOG) into the sanitary sewer system. Grease Control Devices (GCDs) in many restaurants were originally sized for pre-pandemic indoor seating. Expanded seating is increasing the risk of FOG entering building drainage systems (BDS) and the City's sanitary sewer (SS). Several restaurants have high efficiency hydromechanical grease interceptors (HGIs) connected to most kitchen fixtures, but others operate with outdated or undersized GCD systems (e.g., legacy HGIs, no GCD, or limited fixture connections). These conditions increase the risk of untreated FOG entering the sewer system and raise concerns regarding additional maintenance costs. Currently, approximately 13,200 square feet of public right-of-way is used for dining. Using the building code standard of 15 square feet per person, this equates to roughly 880 additional seats. Data from 14 establishments indicates an average increase in seating of 180 percent. The proposed outdoor activation program will partially reduce the current area to approximately 11,000 square feet, or 734 seats. This reduction is due to locating outdoor dining in front of establishments, emergency egress setbacks and street access. Future outdoor dining area may increase with new establishments. Staff conducts regular inspections to track impacts to both GCDs and the potential for impacts to the building’s drainage systems and the City’s sanitary sewer system. Staff recommends continuing proactive inspections, requiring more frequent maintenance of restaurant GCD systems, identifying higher-risk systems for improvement, and mitigating future problems through plan review to correct GCD type, size and fixture connections. Depending on the Item 1 Item 1 Late Packet Report Item 1: Staff Report Pg. 5 Packet Pg. 9 of 85 7 2 1 9 success of these efforts, supplemental sanitary sewer fees may be required for outdoor dining permits to fund increased City maintenance costs. Restroom Capacity Similar to sanitary sewer system demands, outdoor dining also increases the demand for restroom capacity. However, it is typically impractical for most restaurants to individually increase the number of restrooms provided. Given the increased demand for restrooms with the expansion of outdoor dining, provision of public restrooms to serve multiple establishments may offer a more cost-effective and space-efficient alternative. Possible locations are surface parking areas on Mayfield Lane and/or Jacaranda Lane, which would displace parking spaces. Staff recommends that temporary facilities be required in conjunction with the outdoor activation guidelines, including potential funding such facilities and operations through permit fees or shared contributions, while further discussion with merchants on longer term solutions. Outdoor Activation Fees Staff recommends use of fees established for other outdoor activation programs in the City including Parklets and the currently closed portion of Ramona St. in Downtown Palo Alto for these outdoor activation spaces. Specific fees include: An initial application fee (FY 2026 fee expected to be $4,548) An annual renewal fee (FY 2026 fee expected to be $475) A fully refundable deposit A license fee for use of the public right-of way (Downtown charge currently $10.71/square foot annually) Each fee is outlined in greater detail below. Staff is seeking specific guidance on the license fee for the use of the public right-of-way, including potentially lower fees for retail uses than restaurant uses to cover expenses such as restroom capacity as noted above. Initial Application Fee: An initial application fee is required to establish an outdoor activation space to fully recover cost necessary to process an application, conduct site inspections, including Public Works, Utilities, and others such as Planning if applicable review. A portion is also based on staff time required for ongoing program administration such as customer service, compliance with standards, and complaint response. Annual Renewal Fee: An annual renewal fee is required to review the encroachment permit annually to fully recovery costs at a flat rate. An application renewal is not expected to require the same level of staff effort as processing a new application and therefore the fee is less than the initial fee. Item 1 Item 1 Late Packet Report Item 1: Staff Report Pg. 6 Packet Pg. 10 of 85 7 2 1 9 Deposit Fee: Consistent with other programs in the City, staff recommend a deposit fee to address any unrepaired damage to the roadway or sidewalk or any costs that may be incurred due to forcibly removing things in the activated space. License Fee: A license fee for use of the public right-of-way would be required. This fee can be set based on the City Council’s reasonable assessment of the value of the land used by the operator and incorporate a certain amount of discount or subsidy for that use. Consisted with the other City programs, staff recommends maintaining use of a rate per square floor using current ground floor retail lease rates and applying a “discount: to account for the public right- of-way features being unfinished with no electricity, roof, walls, heat, etc. When considering the license fee, the Council may consider establishing different rates based on the permitted use of the space to align with the impacts more closely, namely, retail use versus restaurant uses and impacts such as the cost to provide supplemental restroom capacity as noted earlier. The City’s Parklet and outdoor programs operate with an annual license fee of $10.71 per square floor for use of the public right-of-way, which represented an 85% discount on the average 2022 ground floor retail rents in Palo Alto of $71 per square foot. This fee is being used for parklets and outdoor dining spaces on the closed portion of Ramona St. that are in the public right-of-way. As of Q1 2025 as reported by CoStar, the average rent in the University Avenue (downtown ‘DT’) analysis area is reported at $76 per square foot. On California Avenue, the average rent for Q1 2025 is $59 per square foot. Outdoor spaces will vary in size with some of the larger spaces currently reflecting upwards of 1,000 square feet in the public right-of-way. The table below shows the California Avenue rates with Downtown in grey for reference. Discount Rate/SqFt 320 Sq Ft (~2 parking spaces, Parklet size)500 sq Ft 1,000 Sq Ft DT CA DT CA DT CA DT CA 90%$8 $6 $2,560 $1,920 $4,000 $3,000 $8,000 $6,000 80%$15 $12 $4,800 $3,840 $7,500 $6,000 $15,000 $12,000 70%$23 $18 $7,360 $5,760 $11,500 $9,000 $23,000 $18,000 60%$30 $24 $9,600 $7,680 $15,000 $12,000 $30,000 $24,000 50%$38 $30 $12,160 $9,600 $19,000 $15,000 $38,000 $30,000 40%$46 $35 $14,720 $11,200 $23,000 $17,500 $46,000 $35,000 30%$53 $41 $16,960 $13,120 $26,500 $20,500 $53,000 $41,000 20%$61 $47 $19,520 $15,040 $30,500 $23,500 $61,000 $47,000 10%$68 $53 $21,760 $16,960 $34,000 $26,500 $68,000 $53,000 0%$76 $59 $24,320 $18,880 $38,000 $29,500 $76,000 $59,000 Item 1 Item 1 Late Packet Report Item 1: Staff Report Pg. 7 Packet Pg. 11 of 85 7 2 1 9 Concerns with Building Structures in the Right of Way A restauranteur has expressed interest in building an outdoor dining structure in the public roadway. They envision something similar to outdoor dining at Stanford Shopping Center, as it offers the following advantages: Weather protection from the sun, wind and rain throughout the year, with lighting and heating. Design consistency with interior restaurant space One-time merchant investment in long-term, high-quality solution The installation of structures in the public right-of-way is not proposed to be permitted at this time under the outdoor activation program. The purpose of the outdoor activation program is to enable restaurants to occupy the public right of way for outdoor seating to support the economic and community vitality of the street, through a streamlined permitting program, that does not impose undue time and cost burdens on applicants, nor impact the safety and function of the street. Key reasons structures are not considered appropriate: Utility access: many utilities (water, gas, sewer, stormwater, electrical, other) run beneath the right-of-way and require unimpeded emergency and maintenance access. Structures impeding access will need to be removed, with associated replacement costs and business disruption. Fire safety: structures can pose a fire hazard and obstruct fire access. Fire can move from one structure to another, rapidly engulfing the entire street. Restricts storefront visibility: structures would be larger in area and taller than parklets, and there could be several along both sides of the street, blocking visibility of adjacent retail storefronts and reducing the openness of the environment. Building code requirements: structures require attachment to the roadway, foundation work and plan review by the Building Division, improvements which will increase merchant costs, time delays and conflict with below grade utilities. Lease complexity: structures on public property would require long-term leases, requiring analysis of market value and legal restrictions on use of specific property parcels. Architectural Review: structures will trigger Architectural Review Board oversight, extending timelines and increasing costs. Removal: Long-term maintenance and removal concerns if a business closes. The success of this program relies on the interest of merchants to improve their outdoor activation areas based on the design guidance to evolve the street as a whole to be an open and vibrant. As a part of the longer-term design of California Avenue, appropriate locations for structures within the public right-of-way can be more appropriately considered. Item 1 Item 1 Late Packet Report Item 1: Staff Report Pg. 8 Packet Pg. 12 of 85 7 2 1 9 FISCAL/RESOURCE IMPACT The outdoor activation of car-free California Avenue represents a unique environment that will likely require a higher level of maintenance than currently provided by the City. In addition to the ongoing needs for cleanliness of public spaces, potential fiscal impacts include staff time to review and process outdoor activation permits, additional costs associated with increased inspections, potential longer-term sewer system maintenance costs, and unknown costs and contributions for public restrooms, including daily operational expenses. Staff time is partially recovered through the existing encroachment permit process. In order to ensure that car-free California Avenue is maintained in a manner consistent with local businesses’ needs and priorities, as well as supporting economic success, some level of coordination and collective support among the businesses is essential. The City will need to continue encouraging stakeholders to work together on issues of collective interest. STAKEHOLDER ENGAGEMENT Since February 3, 2025 Council study session, staff has continued outreach, with regular monthly meetings with Merchants, individual meetings with merchants at their businesses, in- person meeting with Evergreen Park Neighborhood Association, tabling 3rd Thursday and Earth Day events, in-person presentation to facilities managers at Stanford Research Park, and in person meetings at the Sunday Farmers’ Market as well as feedback from the Architectural Review Board on March 20, 2025. The full chronology of outreach can be found on the Car- Free Streets webpage.1 ENVIRONMENTAL REVIEW The proposed program is exempt from the California Environmental Quality Act (CEQA) under Section 15301 (existing facilities) and Section 15304 (minor alterations to land). No permanent physical improvements are approved by this action. ATTACHMENTS Attachment A: Car-Free California Avenue Outdoor Activation Program APPROVED BY: Ed Shikada, City Manager 1 Car-Free Streets: Cal Ave. & Ramona Street Webpage: https://www.cityofpaloalto.org/Departments/Transportation/Transportation-Projects/Car-Free-Streets-Cal-Ave.- Ramona-Street Item 1 Item 1 Late Packet Report Item 1: Staff Report Pg. 9 Packet Pg. 13 of 85 Outdoor Activation Program Guidelines California Avenue Community Street Outdoor Activation Permit Requirements and Design Guidance for Outdoor Dining and Merchandising ➔City of Palo Alto ➔Eﬀective starting xx 2025 1 DRAFT 05.15.25 Item 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 10 Packet Pg. 14 of 85 Outdoor Activation Program Guidelines Table of Contents 01. Introduction 02. General Requirements 03. Design Elements 04. Encroachment Permit Application A. Appendix Car-Free California Ave 2 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 11 Packet Pg. 15 of 85 Outdoor Activation Program Guidelines Introduction Topics ➔Purpose ➔Vision ➔Objectives 01 3 One Seaport Boston, Massachusetts DRAFTCar-Free California Ave Item 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 12 Packet Pg. 16 of 85 Outdoor Activation Program Guidelines 01.1 Purpose 4 The Outdoor Activation Program is an initiative by the City of Palo Alto to transform the car-free section of California Avenue into a vibrant Community Street, supporting local business activity and enhancing the community experience. 01 Introduction DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 13 Packet Pg. 17 of 85 Outdoor Activation Program Guidelines 01.1 Purpose (continued) 5 The document describes requirements and design guidance that apply to the commercial to use public sidewalks and roadway spaces for outdoor dining, retail and entertainment uses. This document sets forth the City's expectations for issuing encroachment permits for the commercial use of portions of the street to ensure that public spaces remain accessible, safe, equitable, and well-designed and maintained. It serves as guidance to businesses, City staﬀ, designers, and the public to create a welcoming, open, and attractive community-oriented environment. 01 Introduction California Ave Palo Alto, California DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 14 Packet Pg. 18 of 85 Outdoor Activation Program Guidelines The vision for Car Free California Avenue is to be a community-oriented main street that is an open, car-free environment that prioritizes community experience, meaningful social interaction, and commercial vitality. 01.2 Vision 6 01 Introduction One Seaport Boston, Massachusetts DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 15 Packet Pg. 19 of 85 Outdoor Activation Program Guidelines 01.2 Vision (continued) 7 By removing vehicle traﬃc and repurposing space for pedestrian use, the street becomes a welcoming community hub that invites spontaneous gatherings, fosters neighborhood identity, and stimulates economic vitality. Commercial use of outdoor space supports local businesses, enhances customer experience, and directly contributes to a thriving community destination. Activation spaces extend business activity into the public realm, creating opportunities for ﬂexible, creative, and visually cohesive commercial use of the street. Well-designed activation areas contribute to a lively, inclusive, and safe atmosphere where residents and visitors feel a strong sense of belonging. 01 Introduction Car-Free Montreal Montreal, Canada DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 16 Packet Pg. 20 of 85 Outdoor Activation Program Guidelines 01.3 Objectives 8 This document advances the following objectives: A.Enhance Customer Experience and Local Business Vitality ○Create visually appealing, comfortable outdoor spaces that attract and retain customers ○Support diverse business needs through ﬂexible activation space conﬁgurations ○Encourage private investment with consistent program standards and clear expectations B.Ensure Safety and Accessibility ○Maintain ADA-compliant pedestrian pathways and emergency access ○Use safe, durable, weather-resistant materials for all installations 01 Introduction C.Advance the Aesthetics and Livability of the Street ○Promote a uniﬁed yet diverse aesthetic that reinforces Cal Ave's unique character ○Provide aesthetic guidance for design elements to enhance the overall ambiance of the street ○Preserve visibility to adjacent storefronts and maintain open sightlines D.Encourage Adaptive Design ○Encourage Adaptive Design ○Promote adaptability to respond to seasonal changes in weather ○Maintain ﬂexibility of the use of public space E.Foster Community Connection ○Promote the activation of street environments to invite shared experiences, events, and informal gatherings ○Enable Cal Ave to function as a true community destination and cultural hub F.Eﬃcient and Equitable Use of Public Space ○Ensure eﬃcient, equitable outdoor use of public right-of-way ○Avoid conﬂict with utilities, infrastructure and public safety features ○Support of long-term investment in well-managed outdoor spaces ○Enable a single, streamlined encroachment permit process DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 17 Packet Pg. 21 of 85 Outdoor Activation Program Guidelines General Requirements Topics ➔Street Zones ➔Location ➔Setbacks ➔Permitted Activities ➔Operator Responsibilities 02 Broadway Street Redwood City, California 9 DRAFTCar-Free California Ave Item 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 18 Packet Pg. 22 of 85 Outdoor Activation Program Guidelines 02 General Requirements 02.1 Street Zones This section describes the location, setback, permitted uses and operational requirements for outdoor activation areas. The car-free portion of the California Avenue right-of-way consists of ﬁve zones, as shown in Figure 2.1. Frontage Zone Pedestrian Zone Curbside/Street Furniture Zone Access Zone Area designated for pedestrian, bicycle, emergency vehicle and certain service vehicles with permission. Sidewalk SidewalkRoadway Activity Zone Figure 2.1. Street Zones 10 Activity Zone Frontage Zone Pedestrian Zone Curbside/Street Furniture Zone DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 19 Packet Pg. 23 of 85 Outdoor Activation Program Guidelines Area designated for pedestrian, bicycle, emergency vehicle and certain service vehicles with permission. Provides pedestrian, emergency, and disabled access to the building. 02.1 Street Zones (continued) Extension of the building with entryways, recesses, doors, windows, awnings, and overhangs that extend into the street right-of-way. Frontage Zone Pedestrian Zone Access ZoneActivity ZoneCurbside/Street Furniture Zone Designated for street furniture, landscape, street trees, lighting, benches, green infrastructure, utilities, bicycle parking, planting, and other amenities. Area designated for outdoor dining, retail merchandise, and public space for use, such as the Farmers’ Market, events, public art, and other community, cultural or public uses to attract pedestrian activity to the street. 02 General Requirements 11 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 20 Packet Pg. 24 of 85 Outdoor Activation Program Guidelines Businesses are required to locate their Outdoor Activation space directly in front of the operator’s storefront. Commercial outdoor activation is permitted in the following three zones as shown in Figure 2.3. Location Map ●Frontage Zone ●Curbside/Street Furniture Zone ●Activity Zone Outdoor Activation spaces shall not obstruct or encroach upon the following: ●8-foot pedestrian through zone on sidewalks ●22-foot shared zone ●Designated pedestrian paths of travel ●Property Emergency Access Way ●Designated bike lanes 12 02.2 Location Bu i l d i n g P r o p e r t y L i n e 8’ Pe d e s t r i a n Z o n e 22’ A c c e s s Z o n e Varie s Varie s Varie s Bu i l d i n g P r o p e r t y L i n e 02 General Requirements Figure 2.2. Location Diagram Frontage Zone Frontage Zone Curbside/Street Furniture Zone Activity Zone 4’ Pro p e r t y E m e r g e n c y Acces s W a y 4’ Pro p e r t y E m e r g e n c y Acces s W a y 4’ Pro p e r t y E m e r g e n c y Acce s s W a y 4’ Pro p e r t y E m e r g e n c y Acces s W a y DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 21 Packet Pg. 25 of 85 Outdoor Activation Program Guidelines Area A Area B 02 General Requirements Figure 2.3. Location Map DRAFT CAL AVE CAL AVE 02.2 Location (continued) Area A spans between El Camino Real and Mimosa Lane, and Area B spans from Mimosa Lane to Birch Street. As h S t Bi r c h S t El C a m i n o R e a l Cambridge Ave Sherman Ave Grant Ave Mi m o s a L n Item 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 22 Packet Pg. 26 of 85 Outdoor Activation Program Guidelines 14 02.3 Setbacks Setbacks are required and deﬁne the permitted area for outdoor activation. Setbacks apply to all design elements including – railings, screens, planters, structures, cantilevered awnings, umbrellas, or other elements. 02 General Requirements Smith Street, Brooklyn, New York DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 23 Packet Pg. 27 of 85 Outdoor Activation Program Guidelines 15 02.3 Setbacks (continued) DRAFT Area A UPDATED 02 General Requirements Legend Potential Permitted Zones Property Emergency Access Way Min. of 4 feet from each property edge, creating an 8-foot emergency access zone between adjacent properties Fire Hydrant Setback, 15’ Tree Setback, 3’ Drain Setback, 5’ Fire Hydrant Light Post DRAFT Setback Note: Pedestrian Zone can vary in location on sidewalk, aligning at the curb or building front or in between. However ped zone is to be consistent across property frontage, and not by tenant DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 24 Packet Pg. 28 of 85 Outdoor Activation Program Guidelines 16 02.3 Setbacks (continued) Area B 02 General Requirements Ma t c h L i n e Legend Potential Permitted Zones Property Emergency Access Way Min. of 4 feet from each property edge, creating an 8-foot emergency access zone between adjacent properties Fire Hydrant Setback, 15’ Tree Setback, 3’ Drain Setback, 5’ Fire Hydrant Light Post Setback Note: Pedestrian Zone can vary in location on sidewalk, aligning at the curb or building front or in between. However ped zone is to be consistent across property frontage, and not by tenant DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 25 Packet Pg. 29 of 85 Outdoor Activation Program Guidelines 17 02.3 Setbacks (continued) For Fire Safety ●Two means of emergency access to and from buildings to the street right of way are required. ●Minimum of 4-feet from each property line, creating an 8-foot emergency accessway between adjacent properties. ●Minimum of 8-feet between structures to allow for emergency access. ●Structures must not overhang more than 12-inches into the emergency vehicle accessway. ●For multi-tenant buildings, boundary elements can adjoin, provided building setback requirements are met. For Street Trees ●Maintain a 3-foot clearance from tree trunks or major branches. ●Closer encroachment requires urban forestry approval. ●To protect tree roots, boundary elements may be installed adjacent to tree wells to direct foot traﬃc away from roots. For Utilities No utilities access points shall be covered by the Outdoor Activation space improvements, this includes storm drain catch basins and all telecommunication vaults and manholes. A minimum of 5 linear feet clearance must be maintained between improvements and any storm drainage feature such as catch basins. Outdoor Activation space improvements must allow access to the catch basin and shall not obstruct the catch basin. Improvements must not obstruct: ●Public utilities: (e.g., water, gas, wastewater, electric, ﬁber, streetlight, telecommunication vaults). ●Gas mains or services: (to avoid potential hazards). ●Fire Hydrants: Minimum 15-foot clearance required. ●Manhole Covers: Maintain a 5-foot radius for access. ●Storm Drain Catch Basins: Minimum 5-foot clearance required; outdoor activation area must allow maintenance access. If improvements to an outdoor activation area conﬂict with public infrastructure (e.g., signage, benches), applicants must consult Public Works for potential relocation. If relocation isn’t feasible, outdoor activation area must accommodate existing infrastructure. For Access Zone Include two foot planter setback in the outdoor activation area, facing the center of the street, along the accessway. Only planters, sandwich boards, hostess stations and ADA ramping up to a platform are permitted. No screens, tables, chairs, umbrellas, furniture, lighting, heaters, etc. are permitted. 02 General Requirements DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 26 Packet Pg. 30 of 85 Outdoor Activation Program Guidelines Commercial & Non-Commercial Activities All activity must be contained within the applicant’s permitted outdoor activation space. The following commercial and non-commercial activities are allowed within a permitted outdoor activation space: ●Dining ●Retail ●Community events ●Live music ●Pop-up installations ●Public art 18 02.4 Permitted Activities 02 General Requirements The Shop Iowa City, Iowa 12Degree Brewing Louisville, Colorado DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 27 Packet Pg. 31 of 85 Outdoor Activation Program Guidelines 02.4 Permitted Activities (continued) For dining, businesses are required to: ●Hours of operation are the same as approved hours for the establishment or per approved Conditional Use Permit. ●Provide all furnishings. ●Tables shall be placed in conformance with the health and safety standards established by Santa Clara County and State of California. ●Be ADA compliant both on the roadway and sidewalk. ●Fire of any kind is prohibited - this includes tea lights or ﬁrepits. ●Conditional Use Permit is required for a business to serve alcohol. No amendment to an approved business’ Conditional Use Permit is required to serve alcohol in outdoor activation areas. ●Businesses are required to comply with California Department of Alcoholic Beverage Control (ABC) for licensing and regulation of alcohol service. Dining 02 General Requirements 19 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 28 Packet Pg. 32 of 85 Outdoor Activation Program Guidelines 02.4 Permitted Activities (continued) For retail sales businesses are required to: ●Businesses must leave a minimum of 8’ of unobstructed walkway space for pedestrians. ●All displays must be removed daily. Nothing is permitted overnight. Retail 02 General Requirements 20 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 29 Packet Pg. 33 of 85 Outdoor Activation Program Guidelines Non-Commercial Activities Non-commercial activities, such as community events, live music, pop-up installations and public art are permitted and welcomed contributors to vibrant street life. These uses are: ●Temporary and open to the public ●Not associated with a speciﬁc business or private beneﬁt ●May include events hosted by non-proﬁts, cultural groups, or community members Non-commercial activations may not require an encroachment permit but could require other city approvals such as a temporary use permit. Contact the City of Palo Alto for requirements. 21 02.4 Permitted Activities (continued) 02 General Requirements 3rdThursday California Ave, Palo Alto DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 30 Packet Pg. 34 of 85 Outdoor Activation Program Guidelines 02.4 Permitted Activities (continued) For live entertainment, businesses are required to: ●Live entertainment will not spill outside of permitted activation space ●Any cords spanning the pedestrian through zone on the sidewalk must be secured to avoid tripping hazards with a cable cover or other ADA accessible cover ●Businesses must comply with the Palo Alto Municipal Code for noise limits. Entertainment 02 General Requirements 22 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 31 Packet Pg. 35 of 85 Outdoor Activation Program Guidelines 23 02.5 Operator Responsibilities DRA F T 1a 1b2 Fro n t a g e Z o n e Cu r b Z o n e St r e e t L i f e Z o n e Compliance ●Businesses owners must abide by the guidelines set forth in this document and the terms of their permit. ●If a business does not comply with these guidelines, the city reserves the right to enforce, modify or revoke a permit based on public safety, accessibility, operational conﬂicts, or other concerns. Maintenance ●Businesses owners must maintain and upkeep outdoor activation space. This includes cleaning furnishings daily, removing trash and recycling, replacing damaged lighting or heaters if applicable, and maintaining landscaping. ●Businesses must comply with the city requests to temporarily remove furnishings, such as seating and tables, for city maintenance or special events. ●Business owners are responsible for staying up to-date with permit fees, renewing their license and complying with standards/guidelines that may be implemented in the future. 02 General Requirements DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 32 Packet Pg. 36 of 85 Outdoor Activation Program Guidelines Design Elements Topics ➔Platforms ➔Boundary Elements - Planters ➔Boundary Elements - Railings ➔Boundary Elements - Sidewalls and Weather Screens ➔Overhead Shelter ➔Branding and Signage ➔Lighting ➔Heating ➔Electrical ➔Trash and Recycling ➔ADA Accessibility 03 Terraza in Ortigia, Sicily Star Progetti Modular Perimeter Structure 24 DRAFTCar-Free California Ave Item 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 33 Packet Pg. 37 of 85 Outdoor Activation Program Guidelines 25 03 Design Elements 03.0 Design Elements Outdoor activation spaces on California Avenue will consist of a range of design elements to create a welcoming, open, visually attractive and safe public environment. Design elements include: Platforms Boundary Elements Planters Boundary Elements Railings & Partitions Boundary Elements Sidewalls and Weather Screens DRAFT Overhead Shelter Branding & Signage Lighting Heating Electrical Trash and Recycling ADA Accessibility Item 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 34 Packet Pg. 38 of 85 Outdoor Activation Program Guidelines 03 Design Elements 03.0 Design Elements (continued) This is an example of a possible conﬁguration of the proposed design elements. This is one of many conﬁgurations businesses can create. 26 DRAFT Planters Weather Screens Overhead Shelter Expand street -show 2’ edge condition -show access zone Show sidewalk/curb on this end, and building in the background Can we reduce the opacity of the umbrella to see behind it? This diagram is focused on the elements for context see the diagram on P12 Furniture Item 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 35 Packet Pg. 39 of 85 Outdoor Activation Program Guidelines 03.0 Design Elements (continued) Design Element Applies to All Activation Areas Required for Outdoor Dining Optional Enhancement for Outdoor Dining Required for all activation areas (dining, retail, other) Required speciﬁcally for outdoor dining To enhance customer comfort and year-round usability 3.1 Platforms ✓ 3.2.a Boundary Elements - Planters ✓✓ 3.2.b Boundary Elements - Railings ✓ 3.2.c Boundary Elements - Sidewalls and Weather Screens ✓ 3.3 Overhead Shelter ✓ 3.4 Branding and Signage ✓✓ 3.5 Lighting ✓ (for evening service) 3.6 Heating ✓ 3.7 Electrical ✓ 3.8 Trash and Recycling ✓✓ 3.9 ADA Accessibility ✓✓ All applicable requirements for each design element are required as described below. Design guidelines are recommendations on how to make a design element more functional and attractive for both the business and the car-free street. Images with captions are examples of the application of requirements and guidelines. 03 Design Elements 27 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 36 Packet Pg. 40 of 85 Outdoor Activation Program Guidelines 03.1 Platforms Platforms are a level, horizontal surface extending from the sidewalk into the roadway, bringing the restaurant dining experience outdoors, providing a stable, accessible ﬂoor surface and protecting patrons from water runoﬀ on the street. Applicants can choose whether to make platform improvements depending on the level of the sidewalk and roadway. Washington DC Pilot Streatery Adams Morgan, Washington DC 03 Design Elements 28 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 37 Packet Pg. 41 of 85 Outdoor Activation Program Guidelines Platform Requirements (continued) 1.Layout a.Be level with the sidewalk b.Comply with ADA standards 2.Materials a.Durable, weather-resistant, and safe for pedestrian use b.Constructed with exterior-rated, high-quality materials, including: ■Natural, durable wood (e.g., redwood, cedar) ■Preservative-treated wood ■Light-gauge steel ■Other engineered materials suitable for exterior conditions c.The ﬂoor shall have ﬁnish and slip resistance (BH is a minimum of 0.6 coeﬃcient of friction). 3.Structural a.Support a live load of 100 pounds per square foot. b.All fastening hardware and fasteners used with preservative treated wood must be made of: ■Hot-dipped zinc-coated galvanized steel ■Stainless steel ■Silicon bronze ■Copper 4.Edge Conditions a.Platform must be partially covered with the planters perpendicular to the line of travel. b.Platform edge along the access way cannot be more than 25% covered c.For a long platform, railings mounted on the platform are permitted here. 5. Drainage, Ventilation & Rodent Prooﬁng a.Platform underside must be constructed to allow for seasonal drainage. b.Adequate cross-ventilation to enable the surface to dry within 12–24 hours. c.Openings beneath the platform must be screened with corrosion-resistant material with a maximum mesh size of 0.25 inches. d.Platforms must not impede curbside drainage. ■A minimum clearance of 6.5 inches from the sidewalk curb must be maintained along the platform's entire length. ■Openings at either end of the platform must be covered with screens to prevent debris accumulation beneath the platform and in the gutter. e.Closure decking must be removable to allow for under-platform inspections as needed. f.Platform to be sloped a minimum ⅛ inch per linear foot towards the sidewalk for drainage. g.Any debris and leaves shall be removed immediately by the permittee to allow free ﬂow of water. h.Leaves and litter shall not be blown in the street and shall be bagged and placed in the appropriate disposal bin. i.Refer to section A.3 for suggested platform attachment design details. 03 Design Elements 29 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 38 Packet Pg. 42 of 85 Outdoor Activation Program Guidelines 03.2 Boundary Elements Planters, Railings & Partitions, and Sidewalls The commercial use of outdoor space requires boundary elements to spatially organize outdoor dining areas while maintaining an open, welcoming pedestrian environment. Boundary elements are not intended to obstruct views to or from dining areas, retail storefronts, bicycle lanes, or pedestrian routes. The openness of the street — visually and acoustically — is essential to fostering a community-friendly, vibrant environment. The purpose of boundary elements is to: ●Deﬁne and organize active spaces ●Enhance customer comfort for year-round use ●Improve aesthetics for both the business and the street ●Maintain clear, safe circulation routes ●Enhance the overall public realm without enclosing or privatizing public space 03 Design Elements 30 Santana Row San Jose, California DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 39 Packet Pg. 43 of 85 Outdoor Activation Program Guidelines Boundary Element Guidelines (continued) 1.For Platforms For those choosing to install a platform, the following guidelines on boundary elements must be implemented: a.The edges of the platform shall be enclosed on three sides with railings (only sidewalk open) b.Wall height of the boundary elements is limited to 36 inches. c.The boundary elements design must ensure visibility to passing traﬃc and pedestrians and not create a visual barrier. d.The edge treatment shall be substantially secured to the platform. 2.For Outdoor Dining or Retail Uses The following table summarizes key diﬀerences in boundary requirements between outdoor dining and retail uses on sidewalk and roadway areas. Outdoor Dining Retail Activity Seated, longer stays (eating/drinking) Browsing, movement (shopping) Need for Boundary Yes (deﬁnes service area, meet ABC/alcohol regulations if serving alcohol, can be minimal) Optional (prioritize openness for browsing) Boundary Type Planters Railings or partial screens that suggest an “area” without fully enclosing Planters Movable displays No ﬁxed railings Movable screens Flexibility Moderate Furniture and ﬁxtures can remain overnight, no ﬁxed furniture to sidewalk or roadway High merchandise can be moved in/out daily; no overnight merchandise and furnishings, maintain ﬂexibility for use of roadway for Farmers’ Market and street events 03 Design Elements 31 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 40 Packet Pg. 44 of 85 Outdoor Activation Program Guidelines 03.2.a Boundary Elements: Planters Planters are a required design element for all outdoor activation areas. They serve as buﬀers, introduce garden planting and color to enhance the appeal of the street, and address limited in-ground landscaping. 03 Design Elements 32 Examples of Preferred Planter Types Low, powder coated steel Modular, movelable, with drought tolerant planting Wood planters with aluminum frame Modular, movelable, with drought tolerant planting Wood planter, steel frame Modular, moveable with integrated casters, drought tolerant planting Modular planter with integrated glass screen Attached to adjacent buildings to provide broad coverage and integration with architecture. DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 41 Packet Pg. 45 of 85 Outdoor Activation Program Guidelines Planter Requirements (continued) 1.Types a.Free standing planters of various materials ranging in height from 24”- 3O”. May be integrated with other boundary elements such as stanchions, railings, or wind screens. 2.Placement a.Planters are required on sides of outdoor activation zones, perpendicular to the path of travel without blocking pedestrian access, emergency access, or visibility between storefronts. b.A two foot planter setback is required where outdoor dining faces the center of the street along the accessway. c.Planters are required a minimum of 25 percent of the frontage facing the center of the street and are optional facing the sidewalk for outdoor dining areas.. Each activation zone must provide a 4’ wide minimum accessible entry from the sidewalk. 3.Speciﬁcations a.Planters must be freestanding, movable, and made of durable, weather-resistant materials b.Must include planting, with regular maintenance by the business owner c.Not exceed 30 inches in height where creating the boundary of an outdoor dining area d.Support seasonal planting or drought-tolerant species 4.Material Palette a.Use high-quality materials such as: b.Powder-coated metal c.Fiberglass d.ceramic e.Finished wood with weatherproof seal 5.Avoid a.Bright plastic, untreated wood, DIY containers, concrete or CMU blocks b.No plants shall have thorns, spikes, or sharp edges. c.Poisonous or invasive plants are not permitted. Planter Design Guidelines 1.Selecting one planter shape, whether round, rectangular, or tapered, and then varying sizes, maintains uniformity of design, and can be arranged to create a layered garden, rather than mix of planter shapes of the same size which can be visually confusing. 2.Utilizing a diversity of plantings can enliven retail areas and support a colorful, active street life. 3.Arranging small, medium, and large planters together in a cluster increases the amount of planting visible at eye level than repetition of one planter size, for retail areas. 4.Coordinated plant palettes (native grasses, succulents, seasonal ﬂowers) can unify the street experience. Outdoor Dining 1.Planters should deﬁne a clear border around dining areas to promote visual harmony 2.Aim for uniﬁed planting design — consistent planter types, material palettes, and/or coordinated plant selections along each frontage. Outdoor Merchandising 1.Planters may be arranged in ﬂexible, clustered groupings to create an open and informal, and not a strictly bounded, environment. 03 Design Elements 33 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 42 Packet Pg. 46 of 85 Outdoor Activation Program Guidelines 03.2.b Boundary Elements: Railings and Partitions Railings and Partitions can deﬁne the boundary of outdoor dining areas from adjacent dining and pedestrian areas. They are to support safety, maintain visibility, and foster cohesive streetscape design. They must meet minimum size, stability, and accessibility standards while creating a functional, attractive urban aesthetic. Free standing partition / planter combination Free standing, powder coated steel partition with graphic elements Metal railings aﬃxed to sidewalk Examples of Prefered Railing Types 03 Design Elements 34 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 43 Packet Pg. 47 of 85 Outdoor Activation Program Guidelines Railing & Partition Requirements (continued) 1.Location a.Permitted to be attached to sidewalks and platform edges b.Not permitted to be attached to roadway 2.Height a.Maximum of 42 inches b.Minimum of 36 inches where required for separation or fall prevention 3.Transparency a.Maintain at least 50% openness above 30 inches to preserve sightlines between the dining area and public realm 4.Stability a.Modular systems should have interlocking connections or corner bracing 5.Clearances a.Must not encroach on the 8-foot pedestrian path or ADA-compliant access routes b.Railings must not obstruct ﬁre hydrants, utility vaults, or emergency access zones 6.Materials a.Use weather-resistant, durable materials such as: i.Powder-coated metal (steel, aluminum) ii.Treated hardwood iii.Composite or engineered wood iv.Painted steel cable systems b.Avoid: i.Corrugated plastic, fabric barriers, chain link, or unpainted raw wood c.Finish: i.Matte or satin, avoiding reﬂective or mirrored surfaces ii.Use neutral or coordinated colors unless the business is applying branded colors that align with Cal Ave’s design palette. See Appendix page [x] for more information on this. Railing & Partition Design Guidelines 1.Visual Quality a.Railings should enhance the architectural character of the building and neighboring storefronts b.Where possible, integrate planter boxes, branded panels, or integrated signage within the railing system 2.Flexibility & Modularity a.Modular Systems ■Freestanding railing systems that can be easily removed, reconﬁgured, or relocated are encouraged ■Where multiple businesses share a continuous frontage, systems should align or coordinate across property lines b.Integrate with other elements ■Attach to platforms, if present (and not installed resulting in damage to city infrastructure) ■Combine with planter boxes, lighting elements, or sidewall systems 03 Design Elements 35 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 44 Packet Pg. 48 of 85 Outdoor Activation Program Guidelines 03.2.c Boundary Elements: Sidewalls & Weather Screens Modular weather screens are to provide ﬂexible, seasonal weather protection for dining spaces and preserve the openness, pedestrian visibility, and access between the street and storefronts. UPDA T E D Modular screens Prefabricated modular panels with glass wind screen Wood planter with screen Wood planters integrated glass screen Examples of Prefered Sidewalls & Weather Screen Types 03 Design Elements 36 Movable planter Moveable planter with integrated glass screen DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 45 Packet Pg. 49 of 85 Outdoor Activation Program Guidelines Sidewall & Weather Screen Requirements (continued) 1.Materials a.Anodized aluminum, tempered glass, or durable composite 2.Transparency a.Areas above 30 inches must be at least 50% transparent b.Must not block visibility between street and storefronts 3.Height a.Recommended height 6 feet b.Maximum height 8 feet Weather Protection Design Guidelines 1.Wind and Weather Screens: a.Free-standing panels or movable screens for seasonal wind, rain, or UV protection 2.Adjustable Height Glass Screens: a.Systems where the upper panel can be raised or lowered based on weather 3.Planter-Integrated Screens: a.Combined planter/screen units to green the space and buﬀer weather 4.Materials: a.Tempered glass b.Polycarbonate c.Recycled composite 5.Avoid: a.Opaque walls b.Corrugated plastic c.Patchwork or fabric-based solutions Weather Protection Design Guidelines (continued) 6. Emphasize visual permeability and natural light 7. Not Allowed a.Fully opaque walls over 30 inches b.Temporary fencing, crowd-control barricades c.Plastic sheeting or tarps as weather protection d.Do it yourself structures using mixed salvage materials Outdoor Alcohol Service ●If alcoholic beverages are served in the activation space: ○A physical boundary and signage must be provided to clearly delineate the licensed premises as required by the California Department of Alcoholic Beverage Control (ABC). ○The boundary may consist of planters, railings, or modular screens and ■Visibly deﬁnes the edge of the dining area ■Complies with ADA and emergency access standards ■Maintains openness and transparency above 30 inches ○Businesses are responsible for maintaining their beverage barriers in good condition and ensuring compliance with all ABC conditions of licensure. ○Reference: California ABC Premises Expansion Guidelines 03 Design Elements 37 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 46 Packet Pg. 50 of 85 Outdoor Activation Program Guidelines 38 03 Design Elements 03.2.c Boundary Elements: Sidewalls & Weather Screens Modular weather screens are to provide ﬂexible, seasonal weather protection for dining spaces and preserve the openness, pedestrian visibility, and access between the street and storefronts. Modular screens Prefabricated modular panels with glass wind screen Wood planter with screen Wood planters integrated glass screen Examples of Prefered Sidewalls & Weather Screen Types 03 Design Elements Movable planter Moveable planter with integrated glass screen Example A: minimum allowed enclosure facing promenade The boundary condition of an outdoor activation space can be designed in a variety of ways. These are a few examples. Example C: Combination of low planters and seating / benches with min. 4’ entry 03.2.d Boundary Examples Raili Example B: Free standing partitions with branding and 4’ min entry DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 47 Packet Pg. 51 of 85 Outdoor Activation Program Guidelines 03.3 Overhead Shelter To create a comfortable outdoor dining experience and provide eﬀective weather protection that shields patrons from sun, rain, and moderate wind, Cal Ave outdoor outdoor activation areas may use robust, high-quality umbrellas and awnings designed for durability, stability, and adaptability. Large-format umbrellas complement dining areas aesthetically while adhering to safety standards. Building-mounted awnings enhance coverage and visual cohesion, ensuring a uniﬁed, inviting environment. 03 Design Elements 39 Placa Reial Barcelona, Spain DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 48 Packet Pg. 52 of 85 Outdoor Activation Program Guidelines Overhead Shelter Requirements (continued) 1.Material Speciﬁcations a.Canopy Fabric: i.High-grade, solution-dyed acrylic (e.g., Sunbrella, Outdura). ii.UV-resistant, waterproof, mildew-resistant, minimum 9 oz/sq. yd fabric weight. b.Frame Material: i.Corrosion-resistant frames (marine-grade aluminum, stainless steel, or ﬁberglass). c.Weather and UV Protection: i.Waterproof coatings and reinforced seams. ii.UPF 50+ rating for UV protection. iii.Light or reﬂective canopy colors recommended for heat reduction. 2.Wind and Stability Guidelines a.Wind Vents and Reinforced Seams: i.Double-vented designs encouraged. b.Wind Rating: i.Rated for up to 30 mph when open; up to 55 mph when closed. c.Base and Mounting Options: Freestanding Weighted Base: i.250 lbs. for umbrellas up to 13 feet. ii.350 lbs. for umbrellas over 16 feet. d.Awnings: i.Must be securely anchored to building façades. Overhead Shelter Guidelines 1.Size and Coverage a.Umbrella Diameter: i.Typically between 13 to 20 feet. ii.Fewer, larger umbrellas preferred over many smaller ones. b.Clearance Height: i.Minimum 7–8 feet from ground to canopy edge when fully opened. 2.Functionality and Flexibility a.Tilt and Rotation Adjustments: i.For cantilever umbrellas: 360-degree rotation and adjustable tilt preferred. b.Ease of Operation: i.Use crank or pulley systems for opening/closing. c.Retractability: i.Retractable awnings encouraged for year-round ﬂexibility. d.Lighting Integration: i.Ambient or task lighting within umbrellas/awnings (compliant with lighting requirements). 03 Design Elements 40 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 49 Packet Pg. 53 of 85 Outdoor Activation Program Guidelines Cantilever umbrellas Flexible, unobstructed space beneath the umbrella, enabling open seating and multi-table coverage. Center-pole (market-style) umbrellas Anchored installations with a central pole that does not obstruct movement or seating. Multi-canopy umbrella systems Multiple canopies on a single frame, allowing greater coverage and ﬂexibility for large spaces. 03.3 Overhead Shelter (continued) Overhead Shelter Requirements 1.Material Speciﬁcations a.Canopy Fabric: ■High-grade, solution-dyed acrylic (e.g., Sunbrella, Outdura). ■UV-resistant, waterproof, mildew-resistant, minimum 9 oz/sq. yd fabric weight. b.Frame Material: ■Corrosion-resistant frames (marine-grade aluminum, stainless steel, or ﬁberglass). c.Weather and UV Protection: ■Waterproof coatings and reinforced seams. ■UPF 50+ rating for UV protection. ■Light or reﬂective canopy colors recommended for heat reduction. Requirements continued on next page Building facade-mounted retractable awnings Attached to adjacent buildings to provide broad coverage and integration with architecture. Preferred Overhead Shelter Types DRAFTUPD A T E D The following are allowed ●Cantilever umbrellas ●Center-pole (market-style) umbrellas ●Multi-canopy umbrella systems ●Building facade-mounted retractable awnings 03 Design Elements 41 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 50 Packet Pg. 54 of 85 Outdoor Activation Program Guidelines 03.3 Overhead Shelter (continued) The following are NOT allowed ●Pop-up tents ●Permanent wood-framed roof structures ●Corrugated plastic or metal rooﬁng materials ●Cannot extend past the buﬀer areas surrounding the Outdoor Activation space. ●Umbrellas or other shade structures cannot extend into the street-facing buﬀer or sidewalk. ●Must be placed on the Outdoor Activation space platform, not on the sidewalk, roadway, or in the buﬀer areas. ●Umbrellas must be suﬃciently weighted or secured to prevent being blown over or into the street or sidewalk. Pop-up tent Customized overhead shelters of any material or form Multi-colored, branded umbrellas 03 Design Elements 42 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 51 Packet Pg. 55 of 85 Outdoor Activation Program Guidelines 03.4 Branding & Signage Branding and signage on Cal Ave activation areas help deﬁne the district’s identity, support business visibility, and contribute to a cohesive and welcoming public realm. 03 Design Elements 43 Fort Point Ferry Building San Francisco, California DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 52 Packet Pg. 56 of 85 Outdoor Activation Program Guidelines Branding & Signage Requirements (continued) The following standards apply to all signage in activation areas and must comply with the City of Palo Alto Sign Code and the adopted Outdoor Activation space regulations: 1.Only one sign per business is allowed within the activation area in the 2’ setback planter zone facing the access way, 2.Signs must be: a.Non-illuminated and non-reﬂective b.Limited to business name only (no advertising or promotional content) c.Max size: 6 square feet; max letter height: 15 inches d.Mounted no higher than 36 inches from street grade, on the outermost portion of the boundary element. 3.Signs are not permitted: a.On umbrellas, awnings, or vertical screens above 36 inches b.As painted murals, decals, or wraps on activation area surfaces c.Any interference with existing poles or signage must be reviewed with Public Works DRA F T Signage Design Guidelines To create a uniﬁed and attractive streetscape, businesses are encouraged to: 1.Use high-quality materials such as metal, wood, or weatherproof composite panels 2.Use signage to reﬂect the unique identity of the establishment and contribute to the overall quality and legibility of California Avenue streetscape. 3.Integrate signage into planters, railings, or low screening for minimal visual clutter 4.Freestanding sandwich boards may be used in activation zones subject to the city’s temporary sign regulations 5.Consider using coordinated colors or materials among neighboring businesses to reinforce district continuity 6.Please refer to City of Palo Alto Sign Code UPDAT E D 03 Design Elements 44 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 53 Packet Pg. 57 of 85 Outdoor Activation Program Guidelines Free-standing signs Sandwich Boards made of metal (durable material) Surface-mounted signs Branding on 30” boundary elements (planters or screens) 03.5 Branding & Signage (continued) Preferred Branding & Signage Types DRA F T UPDAT E D Branding and signage are allowed on the following locations: ●On Sandwich Boards ●On boundary elements ●Must be located within the Outdoor Activation space 03 Design Elements 45 Partition - mounted signs Branding on 30” boundary elements (planters or screens) DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 54 Packet Pg. 58 of 85 Outdoor Activation Program Guidelines 03.5 Branding & Signage (continued) Signage Design GuidelinesTo create a uniﬁed and attractive streetscape, businesses are encouraged to:1.Use high-quality materials such as metal, wood, or weatherproof composite panels 2.Use signage to reﬂect the unique identity of the establishment and contribute to the overall quality and legibility of California Avenue streetscape. 3.Integrate signage into planters, railings, or low screening for minimal visual clutter 4.Freestanding sandwich boards may be used in activation zones subject to the city’s temporary sign regulations 5.Consider using coordinated colors or materials among neighboring businesses to reinforce district continuity (Reference City of Palo Alto Sign Code) Do not place signage in pedestrian through zones Signage cannot be placed in streetscape garden Outside the Outdoor Activation space Branding and signage are NOT allowed on the following locations: ●On umbrellas, awnings, or vertical screens above 36 inches ●painted murals, decals, or wraps on activation area surfaces ●Pedestrian through zones ●In planters ●Any location outside the designated outdoor activation space 03 Design Elements 46 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 55 Packet Pg. 59 of 85 Outdoor Activation Program Guidelines 03.5 Lighting Thoughtful, human scale lighting can improve the comfort, safety, and appearance of outdoor activation spaces, and will signiﬁcantly contribute to the attractiveness of the street. Applicants interested in lighting should consider solar-powered lighting that uses a rechargeable battery. 03 Design Elements 47 Mill Street Grass Valley, California DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 56 Packet Pg. 60 of 85 Outdoor Activation Program Guidelines Umbrellas mounted, integrated lighting Umbrellas mounted, integrated lighting Accent Lighting To highlight landscape features, architectural elements, or artwork without overpowering the primary lighting. 1 2 03.6 Lighting (continued) Preferred Lighting Types 3 The following are allowed ●Lighting integrated into overhead canopies, umbrellas ●Lighting integrated into furniture, boundary elements ●String lights, wall-mounted downlights, solar or rechargeable table lamps 03 Design Elements 48 DRAFT Overhead String Lights Item 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 57 Packet Pg. 61 of 85 Outdoor Activation Program Guidelines Lighting Requirements (continued) 1.Businesses must comply with the following standards, consistent with the City of Palo Alto and California Electrical Code: 2.Lighting is required for outdoor dining areas for food and beverage service in the evening hours. 3.Allowed Fixture Types: a.LED-only lighting b.String lights, wall-mounted downlights, solar or rechargeable table lamps 4.All lighting must be rated for exterior use, listed, and carry a product certiﬁcate for its intended use by a recognized electrical testing laboratory. 5.Power & Installation: a.Power must come from a weatherproof GFCI outlet mounted on the building (min. 10 feet above ground) b.Wiring must follow permanent wiring methods per code and run via a single overhead guide wire c.No extension cords, power strips, or generator use d.Electrical equipment must be UL or ETL certiﬁed for outdoor commercial use 6.Placement & Output: a.Lighting must stay within the activation area and not encroach into pedestrian walkways b.Fixtures must aim downward, with shielding to prevent upward light spill c.Max output: 100 watts or 1,600 lumens per ﬁxture d.Lighting shall be of the lowest intensity and energy use adequate for its purpose and be designed to focus illumination downward to avoid excessive illumination above the light ﬁxture with a maximum of 100 watts or 1600 lumens, whichever is greater, per ﬁxture. 7. Permits: a.An electrical permit is required for all permanent wiring and exterior receptacle installations b.If installing permanent lighting on the Outdoor Activation space or adding the exterior GFCI receptacle at the building per IV(D)2a, an electrical permit shall be obtained and shall comply with permanent wiring methods as outlined in the adopted California Electrical code. Lighting Guidelines To support a comfortable, visually cohesive street experience, businesses are encouraged to: 1.Use ambient lighting for general glow, task lighting for tables, and accent lighting for architectural features or planters 2.Select ﬁxtures that complement storefront architecture and minimize visual clutter 3.Use low-wattage (5–20W) warm LEDs to enhance atmosphere without over-lighting 4.Choose solar-powered or battery-operated lighting where feasible to reduce energy use 5.Incorporate timers, motion sensors, or photocells to automatically turn oﬀ lights when not needed 6.Avoid harsh glare near pedestrian or bike paths, and maintain consistent spacing to reduce dark spots 03 Design Elements 49 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 58 Packet Pg. 62 of 85 Outdoor Activation Program Guidelines Outdoor heating elements may be used to enhance patron comfort in outdoor activation areas during cold weather. Electric and propane (LPG) heaters that meet City of Palo Alto safety, and permitting requirements are permitted. All heaters are to be weather rated, certiﬁed for commercial outdoor use and installed according to manufacturer instructions and applicable ﬁre and electrical codes. 03.6 Heating 03 Design Elements 50 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 59 Packet Pg. 63 of 85 Outdoor Activation Program Guidelines 3.Proposed outdoor storage of 20-pound containers requires plan review and inspection. 4.On-site storage of 20-pound propane containers (5 gal) is prohibited indoors. 5.Propane storage is not allowed in the public right-of-way. 6.If businesses do not have an approved private outdoor storage area, all propane containers must be removed from the premises at the close of business every day. 7.LPG Heaters are not permitted on the sidewalk in the pedestrian path of travel 8.LPG heaters cannot be placed underneath overhead canopies, awnings, inside buildings or tents and they must have 5-feet clearance from any ﬂammable materials 9.Any use of a portable heater, portable generator, candles, open ﬂame, or any activity regulated by the Fire code must be approved and permitted by the Palo Alto Fire Department separately from the outdoor activation encroachment permit. 10.A ﬁre extinguisher is required to be mounted within sight and have appropriate signage per the Fire Code. Heating Requirements (continued) Electric radiant or infrared heaters: 1.UL-listed, ETL certiﬁed, and labeled for outdoor commercial use 2.Located and installed per manufacturer’s instructions and speciﬁcations. 3.Meet City installation requirements a.Comply with the power supply requirements in section IV.D.2. b.Electric heaters must be placed at least 3 feet away from any combustible materials or as required by Manufacturer’s installation instruction, whichever is more restrictive. c.Mounted securely (8–12 feet above ground if overhead) ■ Ensure adequate airﬂow, and avoid installation in exposed, high-wind areas ■ Electrical cords must be rated for outdoor use, protected, and must not pose a trip hazard ■ Do not place heaters in pedestrian paths of travel, including on sidewalks or in any required accessible clearance zones d.A ﬁre extinguisher is required to be mounted within sight and have appropriate signage per the Fire Code. Propane heaters: 1.Permitted with an approved HAZMAT permit and CERS submittal. 2.HAZMAT permit is required for storage and use of liquid propane gas. A site plan with the desired location of each heater is required at time of the hazmat permit application. All storage locations and use areas must be noted in the HAZMAT permit application and approved during ﬁre inspection. A ﬁnal onsite hazmat inspection will be conducted to ensure the proper spacing of heaters form combustibles and emergency access/egress and storage of LPG. 03 Design Elements 51 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 60 Packet Pg. 64 of 85 Outdoor Activation Program Guidelines All outdoor heating and lighting systems must be powered safely and in compliance with the California Electrical Code and City of Palo Alto requirements. Electrical infrastructure must be reviewed as part of the permit process when installing ﬁxed lighting, overhead heating, or building-mounted outlets. 03.7 Electrical 03 Design Elements 52 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 61 Packet Pg. 65 of 85 Outdoor Activation Program Guidelines Electrical Requirements (continued) 1.Power Source a.Power must originate from a weatherproof GFCI outlet mounted to the exterior of the building b.Outlet must be installed no lower than 10 feet above the walking surface c.Power may not be sourced from: ■City streetlights ■Tree-mounted wiring ■Temporary outlets or plugs 2.Wiring and Installation a.Electrical connections must use permanent wiring methods per California Electrical Code b.Power must be routed via one overhead guide wire from the building to the outdoor activation area c.No cords may run along or under the sidewalk d.No extension cords or power strips are permitted e.Power cords between the building and the Outdoor Activation space shall be secured to one (1) single overhead guide wire between the building and the Outdoor Activation space structure. f.Portable generators are prohibited for any outdoor activation use 3.Permitting a.An electrical permit is required for: ■Installation of any new building-mounted exterior outlet ■Permanent lighting or ﬁxed heating systems 4.All equipment must be: a.UL or ETL certiﬁed b.Rated for outdoor commercial use 5.Not allowed a.Televisions are not permitted. b.Ampliﬁed is not permitted on Outdoor Activation spaces. Any ambient sound may only originate from the interior of the business’s occupied building. 03 Design Elements 53 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 62 Packet Pg. 66 of 85 Outdoor Activation Program Guidelines Clean and well-managed outdoor spaces are essential to maintaining public health, supporting sustainability, and enhancing the visual character of California Avenue. All businesses participating in the Outdoor Activation Program are responsible for proper waste management in compliance with the City’s Zero Waste Palo Alto Ordinance and local solid waste sorting requirements. 03.8 Waste Management 03 Design Elements 54 Retrograde and Sunshine Cafe Sebastopol, California DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 63 Packet Pg. 67 of 85 Outdoor Activation Program Guidelines Waste Management Requirements (continued) 1.Keep outdoor activation area and adjacent sidewalks free of litter, food waste, and stains 2.Clean surfaces daily, and power wash at least once per month 3.Prevent debris and liquids from entering storm drains or accumulating near planters or barriers 4.Maintain clear access to drainage grates and public infrastructure 5.Comply with Palo Alto’s solid waste ordinance and support citywide zero waste goals: 6.Provide clearly labeled and color-coded containers for: ○Recycling (blue-tinted liners) ○Compost (green compostable liners) ○Landﬁll (clear liners) 7.Containers must be: ○Easily accessible to customers and staﬀ ○Routinely emptied and cleaned ○Kept in a location that does not obstruct pedestrian paths 03 Design Elements 55 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 64 Packet Pg. 68 of 85 Outdoor Activation Program Guidelines Individual containers Clearly deﬁned trash, recycling and compost bins. Combined unit Trash, compost and recycling bins in a single unit. 03.8 Waste Management (continued) Preferred Trash & Recycling Types The following are allowed ●Individual Containers ●Combined Unit 03 Design Elements 56 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 65 Packet Pg. 69 of 85 Outdoor Activation Program Guidelines 03.9 Accessibility All outdoor activation areas are required to be accessible and usable by people with disabilities. All accessibility features are to be designed and constructed to conform to the requirements of the Americans with Disability Act accessibility guidelines and standards. Compliance with the ADA can include a surface ﬂushed with the sidewalk or an outdoor activation space that provides an ADA compliant ramp, railing, landing, and associated eating and drinking facilities. 03 Design Elements 57 DRAFT Sunday to Sunday Manhattan, New York Item 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 66 Packet Pg. 70 of 85 Outdoor Activation Program Guidelines Accessibility Requirements (continued) 1.Flush with Sidewalk Outdoor Activation: a.The surface of the Outdoor Activation space platform must be ﬂush with the adjacent sidewalk with a maximum gap of one quarter inch and one quarter inch vertical tolerance. b.A minimum 4-foot wide accessible path of travel and 5-foot diameter turnaround space must be maintained within the Outdoor Activation space. c.Any abrupt changes in elevation exceeding 4 inches along an accessible path of travel shall be identiﬁed by 6-inch tall warning curbs. 2.Depressed or Elevated Outdoor Activation: a.If a ramp is required for access to the outdoor activation area or a portion thereof, it shall comply with all accessibility ramp provisions. 3.Seating a.Any seating and dining must comply with the applicable accessibility requirements outlined in the adopted California Building Code. The establishment shall provide 5 percent accessible seating for each type of seating provided (table, booth, etc.) or a minimum of one seat per type, whichever is greater, in an outdoor seating area where the slope is no greater than 2 percent in any direction. b.Such ADA accessible seating shall be of the same size and appearance as the establishment’s other outdoor seating. c.Refer to Section [ ] for additional accessibility requirements (WIP) d.See Appendix [ ] for standards. (WIP) 03 Design Elements 58 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 67 Packet Pg. 71 of 85 Outdoor Activation Program Guidelines Encroachment Permit Application Topics ➔Permit Process ➔Submittal Requirements ➔Extension Beyond Establishment ➔Removing an Outdoor Activation Area ➔Outdoor Activation Area Fee 04 59 DRAFTCar-Free California Ave Item 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 68 Packet Pg. 72 of 85 Outdoor Activation Program Guidelines 04.1 Permit Process 04 Encroachment Permit Application The Outdoor Activation Program is eﬀective (date) through (date) Please see [ ] for permitting process. ➔Any applicant seeking to install a Outdoor Activation space in the public right-of-way in the City of Palo Alto must apply for and receive a valid Encroachment Permit before beginning construction of the Outdoor Activation space. The permit application will be reviewed by the Department of Public Works and other relevant City departments, prior to approval. ➔The Department of Public Works shall be an applicant’s primary point of contact. ➔Construction of a Outdoor Activation space cannot begin until a permit application has been approved and the permit issued to the applicant. If work begins prior to approved application, the Outdoor Activation space materials will be removed and the applicant will be ﬁned. ➔Prior to serving patrons and otherwise operating the Outdoor Activation space, the Outdoor Activation space must be inspected by the Department of Publics Works and approved for use. ➔An eligible establishment with a valid Encroachment Permit may construct and operate a Outdoor Activation space subject to the standards and requirements contained in this document, applicable sections of the Palo Alto Municipal Code (PAMC), other documents associated by reference, and other documents declared relevant by the Director of Public Works and his or her designee. 60 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 69 Packet Pg. 73 of 85 Outdoor Activation Program Guidelines 04.2 Submittal Requirements 04 Encroachment Permit Application Site Plan ➔Site plan shall be drawn to scale on 11 x17 tabloid paper, include all pertinent dimensions and the following information: ◆Location of the business frontage ◆Dimensions of the outdoor activation area ◆ADA accessibility measurements ◆Setbacks from adjacent property lines and the accessway ◆Location of public utilities including any manhole covers, gutter drains, ﬁre hydrants, and FDCs, light poles, etc. and their distances to the outdoor activation area and proposed improvements ◆Any adjacent installations on the sidewalk including utility boxes, street signs, bike racks, street furniture, street trees, tree wells, etc. and their distances to the outdoor activation area and proposed improvements ◆Crosswalks, bus stops, driveways and their distances to the outdoor activation area and proposed improvements ◆Width of sidewalk 61 DRAFT ◆Planters ◆Locations and extent of aﬀected neighbors and their adjacent businesses Floor Plan ➔Floor Plan of the proposed outdoor activation area showing the following information: ➔ Total number and location of tables and seats and/or benches ➔Dimensions of tables, seats, and benches and other furniture Elevations ➔ Elevation drawing showing the following information: ➔ Height and design of any platform, railings and/or boundary elements ➔ Heating, lighting, other electrical equipment ➔Power connection (show distance from ground to overhead wire) ➔Storm water drainage ➔Cross-section drawing of outdoor activation area Item 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 70 Packet Pg. 74 of 85 Outdoor Activation Program Guidelines 04 Encroachment Permit Application Construction Drawings showing the following information: ➔Structural drawings (platform, railings, electrical poles) ➔Structural calculations ➔Heating, lighting, other electrical equipment ➔Electrical power connection/source Pictures of Existing Conditions ➔The application should include at least three photos showing existing public right-of-way for the proposed outdoor activation area, including the proposed sidewalk and roadway area to converted into an outdoor activation area, adjacent sidewalk and store frontage of the proposed business and adjacent store frontages List of Materials and Equipment ➔Materials palette showing the following information: ◆Proposed materials for platform ◆Proposed materials for railings/enclosures ◆Equipment sheet including image of equipment 62 DRAFT Outdoor Activation Information ➔Proposed use ➔Business hours of operation ➔Architect/Engineer/Construction ﬁrm contact (if applicable) Business Information ➔Address Business Owner Information ➔xx 04.2 Submittal Requirements (continued) Item 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 71 Packet Pg. 75 of 85 Outdoor Activation Program Guidelines 04 Encroachment Permit Application Property Owner Information (if diﬀerent from applicant) ➔xx Insurance Documents ➔Letter(s) of Consent – An outdoor activation applicant must get a letter of consent from neighboring ground-ﬂoor tenant(s) if their activation space is to extend beyond their storefront (see 04.2 extension beyond establishment) Indemnity Acknowledgement ➔xx 63 DRAFT 04.2 Submittal Requirements (continued) Item 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 72 Packet Pg. 76 of 85 Outdoor Activation Program Guidelines 04.3 Extension Beyond Establishment Outdoor Activation areas may extend beyond the applicant’s store front with a letter of consent from neighboring ground-ﬂoor tenants. If an outdoor activation area extends in front of neighboring storefront(s) or proposes to extend in front of neighboring storefront(s), written notice will be sent to the aﬀected neighbor(s) at the time of permit application and annual renewal. The business adjacent to the aﬀected neighbor(s) will also receive notices. ➔If the neighboring ground-ﬂoor property is vacant, then the letter of consent is not required for the duration of the permit. Outdoor activation sponsor must obtain an up-to-date letter of consent for any future license renewals as requested by Public Works during future permit renewal processes. ➔If Outdoor activation sponsor cannot obtain an up-to-date letter of consent, or if the outdoor activation space occupancy in not in accordance with the terms of any applicable law, these regulations, and/or any permit requirement, the outdoor activation sponsor is responsible for the removal of any structure on the outdoor activation permit extending into a neighboring frontage within 90-days. ➔If the aﬀected neighbor(s) or adjacent business wish to claim the same space for their own outdoor activation area, they must notify the city in writing within 30 days of the notice. ➔If a competing claim for the space from the adjacent business is conﬁrmed, the aﬀected neighbor has priority over the space. However, an outdoor activation area permit application must be submitted by the aﬀected neighbor within 60 days of the ﬁrst notice to claim the space. ➔If a competing claim for the space from the adjacent business is conﬁrmed, and the aﬀected business does not claim the space, the adjacent business and original outdoor activation area permittee shall split the space. ➔The Space shall be split from the centerline. ➔If applicable, an outdoor activation area sponsor must remove and/or alter their outdoor activation area (applying for applicable permits) within 90 days of receiving notice of a competing claim for the space(s). 04 Encroachment Permit Application 64 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 73 Packet Pg. 77 of 85 Outdoor Activation Program Guidelines 04.4 Removing an Outdoor Activation Area If for some reason the Outdoor Activation sponsor decides they no longer want to maintain an Outdoor Activation space, the sponsor is responsible for notifying the City and removing it at the sponsors’ own expense. Immediately upon removal the Outdoor Activation area shall be cleaned and restored to its previous condition to the satisfaction of the City. ➔Failure to Maintain an Outdoor Activation: Sponsor who fails to properly and suﬃciently maintain the cleanliness, safety, and accessibility of their space may be subject to violations and ﬁnes. If maintenance issues are not resolved, the City may revoke the encroachment permit and the sponsor may be required by the City to remove the Outdoor Activation space at their own expense. ➔Utility Maintenance & Public Safety: Because an Outdoor Activation space may sit atop buried utilities, there may be instances where it will need to be removed to access, clean, maintain, repair or other action to the utilities beneath it. In the event of necessary utility maintenance or the unlikely event of a utility failure such as a gas leak or water main break that threatens public safety, the City may request the sponsor to move a platform or other improvement, or the City or utility owner may remove improvements with little or no notice. The sponsors are responsible for the cost of reinstalling and restoring any damage to the Outdoor Activation space. In instances of advanced notice (such as street repaving, planned maintenance, etc.), the sponsor may need to remove and reinstall the Outdoor Activation space at their sole expense. If the sponsor cannot remove the space, the City will remove it for them. Sponsor accepts street repairs may occur at anytime and may involve heavy construction work, noise and related disruptions, for which the City or utility owner is not responsible for any impact of inconvenience. 04 Encroachment Permit Application 65 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 74 Packet Pg. 78 of 85 Outdoor Activation Program Guidelines 04.5 Outdoor Activation Area Fees Outdoor Activation spaces are subject to the following fees outlined in the City’s Fee Schedule. ➔Permit Application Fee ➔Deposit Fee (refundable). This deposit will be used to cover the cost of restoring the right-of-way to its original condition if not done so by the permittee. This includes, but is not limited to, the following: ●Removing the Outdoor Activation space structure ●Removing bolts in the curb and the right-of-way and ﬁlling in holes ●Removing exposed wiring ●Repairing damage to the sidewalk ●Removing construction debris and/or garbage ●Parking or traﬃc control striping ●Wheel stop removal or reinstallation ➔Permit Renewal Fee ➔Annual License Fee ◆This fee will be charged per square foot based on the total Outdoor Activation space platform area 04 Encroachment Permit Application 66 DRAFTItem 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 75 Packet Pg. 79 of 85 Outdoor Activation Program Guidelines Appendix Topics ➔Vendor Recommendations ➔Additional Reference Documents ➔Color Guide A 67 DRAFTCar-Free California Ave Item 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 76 Packet Pg. 80 of 85 Outdoor Activation Program Guidelines A.1 Vendor Recommendations A Appendix Heaters The following infrared or radiant electric heaters are suitable for commercial outdoor dining on Cal Ave. 1.Dr. Infrared Heater DR-238 2.EnerG+ Hanging Outdoor Electric Patio Heater 3.East Oak E-Glow Wall & Standing Electric Heater 4.Bromic Tungsten Smart-Heat Electric Heater 5.Infratech WD-Series Dual Element Patio Heater Umbrellas 1.Fim Flexy Umbrella – Available in large sizes up to 13 x 20 feet, oﬀering adjustable tilting and durable marine-grade materials. 2.Glatz Fortino and Fortero – Large cantilever models with 360-degree rotation, excellent for high-wind areas. 3.Superior Shade Heavy-Duty Cantilever Series – Ideal for expansive coverage with robust stability features and high UV protection. 68 DRAFT WIP Item 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 77 Packet Pg. 81 of 85 Outdoor Activation Program Guidelines A.2 Additional Reference Docs -Accessibility -Sign Code - 1. A Appendix 69 DRAFT WIP Item 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 78 Packet Pg. 82 of 85 Outdoor Activation Program Guidelines A.3 Drawing Details 1. A Appendix 70 DRAFT WIP Drainage detail Item 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 79 Packet Pg. 83 of 85 Outdoor Activation Program Guidelines A.3 Color Guide A Appendix 71 DRAFT Brand Palette The color palette is inspired by the pastel sunsets often seen over the hills of Palo Alto. All colors are speciﬁed using Pantone Matching System (PMS) ‘Solid Coated’ color books. Color swatches are available in ASE format for use in future designs. Please reference the image to the right when selecting the best color for your Outdoor Patio Space. Item 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 80 Packet Pg. 84 of 85 Outdoor Activation Program Guidelines Cal-Free California Ave 72 DRAFT Have questions? Please contact x using an of the following options. Website: cityofpaloalto.org Email: citymgr@cityofpaloalto.org In-person: City of Palo Alto City Hall 250 Hamilton Ave, Palo Alto, CA 94301 Item 1 Attachment A - Car-Free California Avenue Outdoor Activation Program Item 1: Staff Report Pg. 81 Packet Pg. 85 of 85