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Home My WebLink AboutStaff Report 2602-5909CITY OF PALO ALTO CITY COUNCIL Special Meeting Monday, April 06, 2026 Council Chambers & Hybrid 5:30 PM Agenda Item 9.Approval of Amendment Number 2 to Contract Number S20178516 with Hohbach-Lewin Inc. to Increase Compensation by $10,000, Revising the Amount Not-to-Exceed to $70,000 and Extend the Contract Term Through March 30, 2029, for On-Call Structural Engineering Services for Public Art Installations; CEQA Status – exempt under regulation 15061(b)(3). City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Community Services Meeting Date: April 6, 2026 Report #:2602-5909 TITLE Approval of Amendment Number 2 to Contract Number S20178516 with Hohbach-Lewin Inc. to Increase Compensation by $10,000, Revising the Amount Not-to-Exceed to $70,000 and Extend the Contract Term Through March 30, 2029, for On-Call Structural Engineering Services for Public Art Installations; CEQA Status – exempt under regulation 15061(b)(3). RECOMMENDATION Staff recommends that City Council approve and authorize the City Manager or their designee to execute Amendment No. 2 to Contract No. S20178516 with Hohbach-Lewin, Inc. (Attachment A) to approve additional funds in the amount of $10,000, and extend the contract term through March 30, 2029 to provide on-call structural engineering services for various public art installations. This amendment results in a revised total not-to-exceed $70,000. BACKGROUND The City of Palo Alto’s Public Art Program manages the public art in municipal project funds transferred annually as part of the budget cycle in accordance with Municipal Code section 2.26.070 (Public Art for Municipal Projects). The Public Art Program oversees the implementation of expanded public art programming, including permanent projects in the Capital Improvement Program (CIP), temporary public art installations, Cubberley Artist Studio Program, and the Code:ART interactive media festival. Engineered stamped drawings and calculations are required for many temporary and all permanent public art installations. Costs associated with structural engineering services are often prohibitive for artists creating temporary public art installations as their overall budgets are limited. Therefore, an informal solicitation took place inviting five vendors to apply and Hohbach-Lewin Inc. was the only firm to submit a proposal. In April 2020 the Public Art Program entered into the initial professional services agreement S20178516 with Hohbach-Lewin Inc. to provide on- call structural engineering services for various public art projects, in the amount of $50,000 with a term through April 30, 20231. In May 2023, Amendment No. 1 to extend the term through April 30, 2026, and add funds in the amount of $10,000 to account for higher hourly wages and various project costs was approved by City Council2. ANALYSIS 3), although the Professional Services Agreement No. S20178516 with Hohbach-Lewin Inc. is within the City Manager’s signature authority approval level, it requires City Council approval due to the overall duration of the agreement. Under this agreement, the consultant has been providing a range of structural engineering services that has been instrumental in implementing temporary public art installations for a variety of projects, including King Artist-in-Residence program, Code:ART festival, as well as integration of a permanent mounting support system to display rotating large-scale temporary murals on a façade wall of the new Sherman Avenue public parking garage. FISCAL/RESOURCE IMPACT 1 Professional Services Agreement No. S20178516 with Hohbach-Lewin Inc for On-Call Structural Engineering Services for Public Art; https://www.paloalto.gov/files/assets/public/v/1/community-services/public-art- program/staff-reports-and-docs-for-pac/s20178516-psa-with-hohbach-lewin-for-on-call-s.e.-services-for-public- art-projects.pdf 2 City Council, May 22, 2023; Agenda Item # 7; SR # 2304-1318, https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=82391&dbid=0&repo=PaloAlto 3 Palo Alto Municipal Code, Chapter 2.30, Contracts and Purchasing Procedures, https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61721 Sufficient funds to support the contract amendment recommended in this report are available in the Art in Public Spaces CIP Project (AC-86017) associated with the Public Art for Municipal Projects Ordinance. The Ordinance Number 5301, Municipal Code 2.26.070 (Public Art for Municipal Projects) requires that 1% of the CIP budget for municipal projects is allocated for the commission of public art. Funding for future years is subject to City Council approval through the annual budget process. STAKEHOLDER ENGAGEMENT 7 as well as for the subsequent amendments April 20, 20238, and December 18, 20259. ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: 7 Public Art Commission, February 20, 2020; Agenda Item #1, https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=34960&dbid=0&repo=PaloAlto 8 Public Art Commission, April 20, 2023; Agenda Item #2, https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=35058&dbid=0&repo=PaloAlto 9 Public Art Commission, December 18, 2025; Agenda Item #5, https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=84096&dbid=0&repo=PaloAlto Vers.: Aug. 5, 2019 Page 1 of 5 AMENDMENT NO. 2 TO CONTRACT NO. S20178516 BETWEEN THE CITY OF PALO ALTO AND HOHBACH-LEWIN, INC. This Amendment No. 2 (this “Amendment”) to Contract No. S20178516 (the “Contract” as defined below) is entered into as of March 23,2026, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and HOHBACH-LEWIN, INC., a California corporation, located at 260 Sheridan Avenue, Suite 105, Palo Alto, CA 94306 (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of providing On-Call Structural Engineering Services for various Public Art Installations (“Project”), as detailed therein. B. The Parties now wish to amend the Contract in order to extend the contract term for three years through March 30, 2029, increase total Not-to-Exceed Compensation by Ten Thousand Dollars ($10,000) from Sixty Thousand Dollars ($60,000) to Seventy Thousand Dollars ($70,000), and update the Schedule of Rates, as detailed herein. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term “Contract” shall mean Contract No. S20178516 between CONSULTANT and CITY, dated April 23, 2020, as amended by: • Amendment No.1, dated May 22, 2023. b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 2 “TERM” of the Contract is hereby amended to read as follows: “The term of this Agreement shall be from April 1, 2020 through March 30, 2029 unless terminated earlier pursuant to Section 19 of this Agreement.” SECTION 3. Section 4 “NOT TO EXCEED COMPENSATION” of the Contract is hereby amended to read as follows: Docusign Envelope ID: 89A4E847-D5F3-4276-89E5-8B0D1257D13F Vers.: Aug. 5, 2019 Page 2 of 5 “The compensation to be paid to CONSULTANT for performance of the Services described in Exhibit “A” (“Basic Services”), and reimbursable expenses, shall not exceed Seventy Thousand Dollars ($70,000). CONSULTANT agrees to complete all Basic Services, including reimbursable expenses, within this amount. In the event Additional Services are authorized, the total compensation for Basic Services, Additional Services and reimbursable expenses shall not exceed Seventy thousand Dollars ($70,000). The applicable rates and schedule of payment are set out at Exhibit “C-1”, entitled “SCHEDULE OR RATES,” which is attached to and made a part of this Agreement. Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth herein shall be at no cost to the CITY. Additional Services, if any, shall be authorized in accordance with and subject to the provisions of Exhibit “C”. CONSULTANT shall not receive any compensation for Additional Services performed without the prior written authorization of CITY. Additional Services shall mean any work that is determined by CITY to be necessary for the proper completion of the Project, but which is not included within the Scope of Services described at Exhibit “A”.” SECTION 4. The following exhibit(s) to the Contract is/are hereby amended or added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby incorporated in full into this Amendment and into the Contract by this reference: a. Exhibit “C-1” entitled “SCHEDULE OF RATES, AMENDMENT NO. 2”, AMENDED, REPLACES PREVIOUS. SECTION 5. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 6. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) Docusign Envelope ID: 89A4E847-D5F3-4276-89E5-8B0D1257D13F Vers.: Aug. 5, 2019 Page 3 of 5 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO ______________________________ Purchasing Manager APPROVED AS TO FORM: ______________________________ City Attorney or Designee HOHBACH-LEWIN, INC. Officer 1 By:___________________________ Name:________________________ Title:_________________________ Officer 2 By:___________________________ Name:________________________ Attachments: Exhibit “C-1” entitled “SCHEDULE OF RATES, AMENDMENT NO. 2” (AMENDED, REPLACES PREVIOUS) Docusign Envelope ID: 89A4E847-D5F3-4276-89E5-8B0D1257D13F Douglas Hohbach Principal Joaquim Roberts Principal Vers.: Aug. 5, 2019 Page 4 of 5 EXHIBIT “C-1” SCHEDULE OF RATES, AMENDMENT NO. 2 (AMENDED, REPLACES PREVIOUS) Standard Structural Engineering Billing Rates: Docusign Envelope ID: 89A4E847-D5F3-4276-89E5-8B0D1257D13F Vers.: Aug. 5, 2019 Page 5 of 5 2026 Billing Rates Title Hourly Rate Principal $260.00 - $280.00 Associate Principal $255.00 - $260.00 Senior Associate $220.00 - $255.00 Associate $210.00 - $220.00 Senior Structural Engineer $190.00 - $210.00 Project Structural Engineer $180.00 - $190.00 Project Engineer $145.00 - $190.00 Design Engineer $120.00 - $145.00 Staff Engineer $110.00 - $120.00 Revit Technician $120.00 - $145.00 Senior CAD Technician $125.00 - $145.00 CAD Technician $100.00 - $120.00 Engineer in Training $100.00 Clerical $100.00 Plots $5.00 per sheet Automobile $ 0.68 per mile (federal Docusign Envelope ID: 89A4E847-D5F3-4276-89E5-8B0D1257D13F