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HomeMy WebLinkAbout2026-04-06 City Council Agenda PacketCITY COUNCIL Regular Meeting Monday, April 06, 2026 Council Chambers & Hybrid 5:30 PM Amended Agenda Amended agenda items appear below in RED (Time Estimates Updated)   Palo Alto City Council meetings will be held as “hybrid” meetings with the option to attend by teleconference or in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/362027238) Meeting ID: 362 027 238 Phone:1(669)900-6833   PUBLIC COMMENTS General Public Comment for items not on the agenda will be accepted in person for up to three minutes or an amount of time determined by the Chair. General public comment will be heard for 30 minutes. Additional public comments, if any, will be heard at the end of the agenda. Public comments for agendized items will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. Requests to speak will be taken until 5 minutes after the staff’s presentation or as determined by the Chair. Written public comments can be submitted in advance to city.council@PaloAlto.gov and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line. Multiple individuals who wish to speak on the same item may designate a spokesperson. Spokespersons must be representing five or more verified individuals who are present either in person or via zoom. Spokespeople will be allowed up to 10 minutes, at the discretion of the presiding officer. Speaking time may be reduced if the presiding officer reduces the speaking time for individual speakers. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to city.clerk@PaloAlto.gov at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. TIME ESTIMATES Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public.  1 April 06, 2026 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. CALL TO ORDER   SPECIAL ORDERS OF THE DAY (5:30 - 5:55 PM)   1.Interview Candidate for Vacancies on the Planning & Transportation Commission; CEQA Status - Not a Project AGENDA CHANGES, ADDITIONS AND DELETIONS   PUBLIC COMMENT (5:55 - 6:25 PM) Members of the public may speak in-person ONLY to any item NOT on the agenda. 1-3 minutes depending on number of speakers. Public Comment is limited to 30 minutes. Additional public comments, if any, will be heard at the end of the agenda. COUNCIL MEMBER QUESTIONS, COMMENTS, ANNOUNCEMENTS (6:25 - 6:35 PM) Members of the public may not speak to the item(s).   STUDY SESSION (Item 2: 6:35 - 7:35 PM, Item 3: 7:35 - 8:35 PM)   2.Discussion of Nonprofit Partnership Workplan Phase I Purpose and Improvements for FY 2027. CEQA Status – Not a project.   3.San Antonio Road Area Plan Update and Council Feedback on Draft Land Use and Transportation Concepts and Alternatives. CEQA Status: Exempt under CEQA Guidelines Section 15262.   CONSENT CALENDAR (8:35 - 8:40 PM) Items will be voted in one motion unless removed from the calendar by three Council Members.   4.Approval of Minutes from March 16 and March 23, 2026 Meeting 5.Approval of Construction Contract No. C26196846 with FieldTurf USA, Inc. in an Amount Not-to-Exceed $878,919 for El Camino Park Turf Replacement PG-24000, Including Authorization to Execute Change Orders; and Amend the FY 2026 Budget Appropriation in the Capital Improvement Fund; CEQA status – categorically exempt under CEQA Guidelines sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction). Supplemental Report added  2 April 06, 2026 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. 6.Approval of General Services Contract No. C26194173 with Duke’s Root Control for a Total Not-to-Exceed Amount of $279,098 and a Three-Year Term and for Root Foaming Treatment Services; and Finding of California Environmental Quality Act (CEQA) Categorical Exemption pursuant to CEQA Guideline 15301, Maintenance of Existing Facilities 7.Approval of a Final Map for the Properties Located at 4335 and 4345 El Camino Real to Allow for a Condominium Subdivision to Create Eight Units on a 17,406-Square-Foot Parcel and to Create 21 Units on a 41,370-Square-Foot Parcel and the Naming of Three Private Streets Associated With the Development (25PLN-00160). CEQA Status: Exempt pursuant to CEQA Guidelines Section 15332 (In-fill Development). Zoning District: CS (Service Commercial). 8.Approval of Contract Amendment Number 2 to Contract Number C21177635B with Ingram Library Services in the amount of $664,000 for Print Materials and Services for a new not-to-exceed (NTE) of $1,119,000 and to extend the contract term to June 30, 2028, Contract Amendment Number 2 to Contract Number C21177635C with Midwest Tape in the amount of $360,000 for Media and Digital Materials and Services for a new NTE of $1,113,000 and to extend the contract term to June 30, 2028, and Contract Amendment Number 1 to Contract Number C25190507 with OverDrive in the amount of $200,000 for Digital Materials and Services for a new NTE of $400,000 and to extend the contract term to June 30, 2028; CEQA Status – Not a Project. 9.Approval of Amendment Number 2 to Contract Number S20178516 with Hohbach-Lewin Inc. to Increase Compensation by $10,000, Revising the Amount Not-to-Exceed to $70,000 and Extend the Contract Term Through March 30, 2029, for On-Call Structural Engineering Services for Public Art Installations; CEQA Status – exempt under regulation 15061(b)(3). 10.QUASI-JUDICIAL. 530 Barron Avenue [25PLN-00021]: Appeal of Director’s Decision to Deny an Individual Review Application to Allow Partial Deconstruction of an Existing 924-Square-Foot Single-Story Residence and to Allow the Construction of a New 2,528- Square-Foot Two Story Single-Family Residence with Attached One-Car Garage, 303- Square-Foot Junior Accessory Dwelling Unit and 497-Square-Foot of Existing House Converted to Detached Accessory Dwelling Unit. CEQA Status: Exempt from the Provisions of CEQA in Accordance with CEQA Guidelines Section 15303. Zoning District: R-1 (Single-Family Residential). 11.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Title 18 (Zoning) Chapter 18.70 (Nonconforming Uses and Noncomplying Facilities) of the Palo Alto Municipal Code to Amend Requirements Relating to Accessory Dwelling Units and  3 April 06, 2026 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. Junior Accessory Dwelling Units Allow De Minimis Exceptions (FIRST READING: March 9, 2026; PASSED: 7-0) Title Updated, Supplemental Report added 12.SECOND READING: Ordinance of the Council of Authorizing Work in the Baylands Related to the Adjacent Development at 2100-2400 Geng Road (24-PLN-00356) (FIRST READING: March 16, 2026; PASSED 7-0) 13.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter 18.40 (General Standards and Exceptions) of Title 18 (Zoning) of the Palo Alto Municipal Code to Adopt Bird Friendly Design Standards (FIRST READING: March 16, 2026; PASSED: 5-2, Lu, Lythcott-Haims no) CITY MANAGER COMMENTS (8:40 - 8:50 PM)   BREAK (15 MINUTES) ACTION ITEMS (Item AA1: 9:05 - 9:35 PM; Item 14: 9:35 - 10:20 PM; Item 15: 10:20 - 10:50 PM) Include: Report of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Report of Officials, Unfinished Business and Council Matters.   AA1.Approval of Selection of and Employment Agreement with James Reifschneider as the Chief of Police at an Annual Salary of $363,584; CEQA Status – Not a Project New Item Added 14.Approval of FY 2026-2027 Human Relations Commission, Parks and Recreation Commission, Public Art Commission, and Stormwater Management Oversight Committee Work Plans; CEQA Status - not a project 15.Adoption of Recommendations by the Policy & Services Committee Implementing Changes to Meeting Procedures Related to Teleconferencing, Remote Public Participation, Translation and Interpretation Assistance, and Expanded Public Outreach; CEQA Status – Not a Project. 16.Approval of City Council Values (as Recommended by Policy & Services Committee), 2026 Objectives, Ad Hoc Purpose Statements, and Committee Workplans (Continued from 3/9/2026 - On March 9, 2026, the Council Received Presentations and Public Testimony; the Item Will be Continued to April 6 for further Council Deliberation and Action - No Public Testimony Will be Heard on April 6.) Item Removed Off Agenda  4 April 06, 2026 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. ADJOURNMENT OTHER INFORMATION Standing Committee Meetings this week Finanace Committee April 7, 2026 Public Comment Letters Schedule of Meetings AMENDED AGENDA ITEMS   5.Approval of Construction Contract No. C26196846 with FieldTurf USA, Inc. in an Amount Not-to-Exceed $878,919 for El Camino Park Turf Replacement PG-24000, Including Authorization to Execute Change Orders; and Amend the FY 2026 Budget Appropriation in the Capital Improvement Fund; CEQA status – categorically exempt under CEQA Guidelines sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction). Supplemental Report added   11.SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Title 18 (Zoning) Chapter 18.70 (Nonconforming Uses and Noncomplying Facilities) of the Palo Alto Municipal Code to Amend Requirements Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units Allow De Minimis Exceptions (FIRST READING: March 9, 2026; PASSED: 7-0) Title Updated, Supplemental Report added   AA1.Approval of Selection of and Employment Agreement with James Reifschneider as the Chief of Police at an Annual Salary of $363,584; CEQA Status – Not a Project New Item Added   16.Approval of City Council Values (as Recommended by Policy & Services Committee), 2026 Objectives, Ad Hoc Purpose Statements, and Committee Workplans (Continued from 3/9/2026 - On March 9, 2026, the Council Received Presentations and Public Testimony; the Item Will be Continued to April 6 for further Council Deliberation and Action - No Public Testimony Will be Heard on April 6.) Item Removed Off Agenda    5 April 06, 2026 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1.Written public comments may be submitted by email to city.council@PaloAlto.gov. 2.For in person public comments please complete a speaker request card located on the table at the entrance to the Council Chambers and deliver it to the Clerk prior to discussion of the item. 3.Spoken public comments for agendized items using a computer or smart phone will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom-based meeting. Please read the following instructions carefully. ◦You may download the Zoom client or connect to the meeting in- browser. If using your browser, make sure you are using a current, up-to-date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. Or download the Zoom application onto your smart phone from the Apple App Store or Google Play Store and enter in the Meeting ID below. ◦You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. ◦When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. ◦When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 4.Spoken public comments for agendized items using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 362-027-238 Phone: 1-669-900-6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329-2550 (voice) or by emailing ada@PaloAlto.gov. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service.  6 April 06, 2026 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. California Government Code §84308, commonly referred to as the "Levine Act," prohibits an elected official of a local government agency from participating in a proceeding involving a license, permit, or other entitlement for use if the official received a campaign contribution exceeding $500 from a party or participant, including their agents, to the proceeding within the last 12 months. A “license, permit, or other entitlement for use” includes most land use and planning approvals and the approval of contracts that are not subject to lowest responsible bid procedures and have a value over $50,000. A “party” is a person who files an application for, or is the subject of, a proceeding involving a license, permit, or other entitlement for use. A “participant” is a person who actively supports or opposes a particular decision in a proceeding involving a license, permit, or other entitlement for use, and has a financial interest in the decision. The Levine Act incorporates the definition of “financial interest” in the Political Reform Act, which encompasses interests in business entities, real property, sources of income, sources of gifts, and personal finances that may be affected by the Council’s actions. If you qualify as a “party” or “participant” to a proceeding, and you have made a campaign contribution to a Council Member exceeding $500 made within the last 12 months, you must disclose the campaign contribution before making your comments.  7 April 06, 2026 Materials submitted after distribution of the agenda packet are available for public inspection at www.paloalto.gov/agendas. City Council Staff Report From: City Clerk Report Type: SPECIAL ORDERS OF THE DAY Lead Department: City Clerk Meeting Date: April 6, 2026 Report #:2603-6135 TITLE Interview Candidate for Vacancies on the Planning & Transportation Commission; CEQA Status - Not a Project BACKGROUND The City Council selected candidates to interview at the March 2, 20261 City Council meeting for the Human Relations Commission, Planning & Transportation Commission, and the Utilities Advisory Commission. Recruitment for the Historic Resources Board and Stormwater Management Oversight Committee was extended. City Council conducted interviews for all three commissions at the March 23, 2026, City Council meeting2. Two candidates, Martin Blanchet and Daniel Phillip Benas, were unable to attend the interviews on that date. We have scheduled these two interviews for the April 6, 2026, City Council meeting and the candidates have confirmed their attendance with the City Clerk. Candidates have been informed of the following: 1. Each interview is scheduled for 10 minutes. Candidates may begin with 1-2 minutes describing their experience and/or desire to serve. The remaining time will be Q+A with the City Council; 2. Interviews are located in Council Chambers on the ground floor of City Hall (250 Hamilton Ave) or on Zoom; 3. Please arrive to Council Chambers or join Zoom 15 minutes before the scheduled time and check in with the clerk; and 4. If joining via Zoom, make sure to use your name so the clerk can identify the candidate. Please use this link to join https://cityofpaloalto.zoom.us/j/362027238. The clerk will allow you to unmute and turn on your video when it’s your turn. 1 March 2, 2026, City Council Meeting YouTube Video: https://www.youtube.com/watch?v=P26S0WrCNoM 2 March 23, 2026, City Council Meeting YouTube Video: https://www.youtube.com/watch?v=GH4VheJi9LE Item 1 Item 1 Staff Report        Item 1: Staff Report Pg. 1  Packet Pg. 8 of 613  Interview Schedule: 5:35 – 5:45 PM Daniel Phillip Benas In Person 5:45 – 5:55 PM Martin (Iris) Blanchet In Person ANALYSIS A summary of the openings, eligibility requirements, and term lengths for the PTC vacancies are included below. In addition to the eligibility requirements below, no commissioners can be Councilmembers, officers, or employees of the City. Planning & Transportation Commission (PTC) Vacancies and Term Dates Seat Numbers Number of Applicants Number of Candidates to Interview Number of Votes per Councilmember 2 Full Terms 4/1/26 – 3/31/30 1, 4 11 Up to 6 4 PTC Eligibility Requirements5: Palo Alto residency is required FISCAL/RESOURCE IMPACT None. ENVIRONMENTAL REVIEW Council action on this item is not a project as defined by CEQA because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. CEQA Guidelines section 15378(b)(5). ATTACHMENTS None. APPROVED BY: Mahealani Ah Yun, City Clerk 5 Palo Alto Municipal Code 2.20.010 https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0- 61274 Item 1 Item 1 Staff Report        Item 1: Staff Report Pg. 2  Packet Pg. 9 of 613  City Council Staff Report From: City Manager Report Type: STUDY SESSION Lead Department: City Manager Meeting Date: April 6, 2026 Report #:2603-6028 TITLE Discussion of Nonprofit Partnership Workplan Phase I Purpose and Improvements for FY 2027. CEQA Status – Not a project. RECOMMENDATION That the City Council discuss and provide feedback on the Nonprofit Partnership Workplan (NPW) Phase I purpose and improvements and, given the City’s FY 2027 projected $14.9 million deficit and planned General Fund reductions, and consider suspending the NPW Phase I pilot in FY 2027 (no FY 2027 solicitation) and return in FY 2028 with a refined approach. EXECUTIVE SUMMARY The Nonprofit Partnership Workplan (NPW) Phase I pilot, implemented in FY 2026, improved transparency in how nonprofit funding requests were evaluated during the City’s annual budget adoption process. A total of $506,646 was awarded to 17 nonprofit organizations, including four new partnerships serving the Palo Alto community. Feedback from the City Council, the Policy & Services Committee, and nonprofit partners indicates that Phase I’s purpose and structure need refinement—particularly to reduce confusion about whether Phase I is a grant program versus a budget evaluation process, and to clarify its relationship to the Human Services Resource Allocation Process (HSRAP). The purpose of this study session is to review Phase I’s policy purpose, how it should align with existing funding mechanisms, and potential process improvements should the City choose to continue or redesign the approach. Looking ahead to FY 2027, staff is currently developing budget recommendations that recognize the City faces significant fiscal constraints, including a projected budget deficit and a balancing strategy that reflect reduced General Fund resources. In this context, staff anticipates recommending no funding for NPW Phase I in the FY 2027 recommended budget. This suggests not inviting requests in FY 2027, with the intent to revisit the program in FY 2028 after incorporating City Council feedback and identifying a clear and sustainable approach to Item 2 Item 2 Staff Report        Item 2: Staff Report Pg. 1  Packet Pg. 10 of 613  discretionary funding. Should the City Council wish to proceed with the process for FY 2027, staff will continue work with the Policy & Services Committee to prioritize refining the program. BACKGROUND 1, the City Council approved continuing the Nonprofit Partnership Workplan Phase I funding process in the FY 2027 Budget Cycle and referred refinements of the process to the Policy & Services Committee with a return to Council in early 2026. The Phase I process is part of a broader effort to improve the City’s best practices for nonprofit partnerships and contract management, consistent with recommendations from the 2022 City Auditor’s report2. The pilot focused on improving how nonprofit funding requests that fall outside existing funding mechanisms are evaluated during the annual City budget process. 3. The overall sentiment was that the process produced positive outcomes, funding 17 nonprofit organizations, four of which were new partnerships to provide services to the Palo Alto community. The pilot revealed structural and policy issues, which require refining. Staff presented a set of process improvements informed by stakeholder feedback for the Committee to consider. These included clarifying application eligibility requirements, establishing funding priorities, defining nonprofit service categories, enhancing application design and nonprofit engagement, and clarifying roles between the Finance Committee and the Policy and Services Committee. 1 12/15/2025 City Council Meeting: https://cityofpaloalto.primegov.com/meetings/ItemWithTemplateType?id=10222&meetingTemplateType=2&com piledMeetingDocumentId=18036 2 2022 City Auditor Report on Nonprofit Agreement Risk Management Review: https://cityofpaloalto.primegov.com/Public/CompiledDocument?meetingTemplateId=9028&compileOutputType= 1 3 1/14/2026 Policy & Services Committee Meeting: https://cityofpaloalto.primegov.com/meetings/ItemWithTemplateType?id=10664&meetingTemplateType=2&com piledMeetingDocumentId=18259 Item 2 Item 2 Staff Report        Item 2: Staff Report Pg. 2  Packet Pg. 11 of 613  Concurrently, however, the likely limited funding availability in FY 2027 suggests that refining the program could be deferred. ANALYSIS 7 as well as consideration of recent urgent funding needs such as Oversized Vehicles parking regulation, railroad crossing monitoring, and funding allcove youth mental health services. 7 1/20/2026 City Council Meeting: https://cityofpaloalto.primegov.com/meetings/ItemWithTemplateType?id=10251&meetingTemplateType=2&com piledMeetingDocumentId=18295 Item 2 Item 2 Staff Report        Item 2: Staff Report Pg. 3  Packet Pg. 12 of 613  partners defaulted to applying out of uncertainty, contributing to the disproportionate number of applications from organizations already receiving City funding. Exclude nonprofits that receive funding through existing grant programs or have a multi- year service agreement from the Phase I funding application process. Expand and broaden the scope of the existing Emerging Needs Fund process to support larger funding requests and funding categories for unanticipated nonprofit needs throughout the year. Consider expanding HSRAP (or rebranding as Community Need Grants) to include funding gaps such as arts, culture, workforce development, and environmental stewardship. Ensure adequate funding is allocated to accommodate increase in scope. FY HSRAP CDBG Phase I Grants Operating Services Total *Includes two $5,000 grants not listed in Attachment A Item 2 Item 2 Staff Report        Item 2: Staff Report Pg. 4  Packet Pg. 13 of 613  While the 2025 Policy & Services Committee did not make formal recommendations at its January 14, 2026 meeting, there was general consensus on various administrative areas of improvement. Below is a list of discussion points: Improve coordination between Finance and Policy & Services Committee. The Finance Committee should set the Phase I budget for the fiscal year and the Policy & Services Committee should make award recommendations to the City Council based on the established budget. Add a partial funding disclosure question to the application to help evaluate award recommendations. Consider routing applications through the Human Resources Commission for review and recommendation to the Policy & Services Committee. Replace alignment with Council Priorities in the Phase I application with other priority or community needs criteria. Frame future Phase I process funding as discretionary and non-guaranteed. Include funding categories in the application for applicants to self-select (special needs, youth services, arts & culture, climate action & natural resources, services for the unhoused, senior services, workforce development, Other) Revise the application (as proposed in Attachment B) to remove redundant or low-value questions identified during the evaluation process. Improve nonprofit outreach and guidance on Phase I process, including posting a template service agreement on the City’s website to increase transparency on contractual expectations. Date Activity Hearing Body April 6 April April 17 Item 2 Item 2 Staff Report        Item 2: Staff Report Pg. 5  Packet Pg. 14 of 613  April 20- May 1 Application period open (2 weeks) April 21 Nonprofit workshop on application goals and budget May 4-8 Application intake May 5-6 FY27 Phase I target budget set Finance Committee May 14 Application review and recommendations to P&S HRC May Special Meeting Applicant interviews Policy & Services Committee June 9 FY27 Phase I award recommendations Policy & Services Committee June 15 FY27 Phase I awards approved City Council OPTION 2. Date Activity Hearing Body April 6 Council feedback on Phase I purpose and improvements City Council April Phase I website updated: application timeline and requirements posted May 5-6 FY27 Phase I target budget recommendation Finance Committee May Nonprofit information session on FY27 Phase I updates and requirements May Nonprofit workshop on application goals and budget June 1-29 Application period open (4 weeks) June 15 FY27 Phase I budget approved City Council July Summer Break August 13 Application review and recommendations to P&S HRC August Special Meeting Applicant interviews Policy & Services Committee September 8 FY27 Phase I award recommendations Policy & Services Committee September 28 FY27 Phase I awards approved City Council Option 2 offers nonprofits more time for engagement and communication on the Phase I process changes as well as four weeks for the application period. Staff requests the City Council’s feedback on suspension of the NPW Phase I process in FY 2027, clarity of purpose and improvements of the process for future consideration. Staff would return to Council on consent agenda to reflect consensus heard during the Study Session. Item 2 Item 2 Staff Report        Item 2: Staff Report Pg. 6  Packet Pg. 15 of 613  FISCAL/RESOURCE IMPACT STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item 2 Item 2 Staff Report        Item 2: Staff Report Pg. 7  Packet Pg. 16 of 613  No. Nonprofit Organization Name   Contract Start  DATE  Contract End  Date Total Contract  Amount FY26 Contract  Amount Preliminary Estimate  of FY27 Amount Responsible  Department Purpose HSRAP CDBG Phase I  Grants Operating  Services 1 AbilityPath 7/1/2025 6/30/2027 $145,245 $67,556 $69,583 Community Services /Human Services HSRAP ‐ Disability services.  Provides  advocacy, inclusion, and independence  for people with developmental  disabilities and their families X 2 Ada's Cafe 7/1/2025 6/30/2027 $122,550 $57,000 $58,710 Community Services /Human Services HSRAP ‐ Employment opportunities for  adults with develo mental disabilities.X 3 Ada's Cafe 7/1/2025 6/30/2026 $10,000 $10,000 $0 City Manager Nonprofit Phase I grant recipient for  communit  events x 4 Adolescent Counseling Services 7/1/2025 6/30/2027 $97,019 $45,125 $46,479 Community Services /Human Services HSRAP ‐ Services to lesbian, gay, bisexual,  transgender, queer and questioning  (LGBTQQ  youth and their strai ht allies X 5 allcove TBD TBD $200,000 TBD Support youth mental health services x 6 Alta Housing 7/1/2025 6/30/2027 $94,338 $43,878 $45,194 Community Services /Human Services HSRAP ‐ Various program for low‐income  youth and seniors X 7 Alta Housing 5/19/2023 6/30/2025 $356,556 $178,278 $225,300 Planning Administration of the Below Market Rate  pro ram.x 8 Avenidas 7/1/2025 6/30/2030 $3,186,528 $598,972 $616,941 Community Services /Human Services Senior programs (formerly part of  HSRAP)X 9 Canopy 10/6/2025 10/6/2028 $1,236,366 $400,000 $412,000 Public Works Urban forestry professional services,  outreach, and education x 10 CASSY (Counseling and Support Services  for Youth)7/1/2025 6/30/2027 $51,093 $23,764 $24,477 Community Services /Human Services HSRAP ‐ Outreach services for school‐ based mental health counseling for  students in the communit . X 11 Children's Health Council 7/1/2025 6/30/2027 $21,102 $9,815 $10,109 Community Services /Human Services HSRAP ‐Provide transportation to access  in‐person therapy, basic food needs, and  clinician recommended therapy supplies  for families with children ages 5‐22 with  Medi‐Cal X 12 Children's Health Council 7/1/2025 6/30/2026 $10,000 $10,000 $0 City Manager Nonprofit Phase I grant recipient for  youth mental health services x 13 Ecology Action 2/12/2024 12/31/2027 $625,211 $193,889 $156,300 Transportation Provides SRTS Education Grades K‐3 & 5.  SRTS program supports youth mental  health. x 14 Environmental Volunteers $10,780 Community Services Ambassador Program at Foothills Nature  Preserve x 15 Environmental Volunteers 7/1/2025 6/30/2026 $10,780 $10,780 $0**City Manager Ambassador Program at Foothills Nature  Preserve x 16 Grassroots Ecology 3/14/2024 3/14/2027 90,000 $30,000 $30,000 Public Works Irrigation, maintenance, and reporting x 17 Grassroots Ecology 7/1/2024 6/30/2029 612,027 $118,789 $122,203 Community Services Habitat Restoration and Land  Sterwardshi  at Pearson Arastradero x 18 Grassroots Ecology 10/1/2023 9/30/2028 529,459 $95,894 $99,067 Community Services Habitat restoration at Foothills  Nature  Preserve & Adobe Creek Brid e x 19 Heart & Home Collaborative 7/1/2025 6/30/2027 $121,653 $56,583 $58,280 Community Services /Human Services HSRAP ‐ Winter shelter for women  ex eriencin  homelessness X 20 Heart & Home Collaborative 1/1/2024 5/30/2024 $50,000 $23,500 $25,000 Community Services /Human Services Shelter staffing for the Overnight  Warmin  Location (OWL)X 21 JED Foundation 10/1/2025 9/30/2027 $149,000 $87,850 $61,150 City Manager Youth mental health services including  postvention support, youth engagement,  cit wide cam ai n and trainin . x 22 JobTrain 7/1/2025 6/30/2026 $45,000 $45,000 $0 City Manager Nonprofit Phase I grant recipient for  workforce develo ment  x 23 Kara 7/1/2025 6/30/2027 $61,275 $28,500 $29,355 Community Services /Human Services HSRAP ‐ Grief support X 24 Kara 7/1/2024 6/30/2027 $24,900 $8,300 $8,300 Fire Critical Incident Stress Management  su ort X Nonprofit Service Agreements of $10K or More, as of FY 2026 Funding Source ATTACHMENT A Item 2Attachment A - FY 2026Nonprofit ServiceAgreements       Item 2: Staff Report Pg. 8  Packet Pg. 17 of 613  No. Nonprofit Organization Name   Contract Start  DATE  Contract End  Date Total Contract  Amount FY26 Contract  Amount Preliminary Estimate  of FY27 Amount Responsible  Department Purpose HSRAP CDBG Phase I  Grants Operating  Services Nonprofit Service Agreements of $10K or More, as of FY 2026 Funding Source 25 Karat School Project 7/1/2025 6/30/2027 $75,637 $35,180 $36,235 Community Services /Human Services HSRAP ‐ outreach to connect families  livin  in RVs to essential  services.X 26 Karat School Project 7/1/2025 6/30/2026 $20,000 $20,000 $0 City Manager Nonprofit Phase I grant recipient for  improved engagement and connection to  Safe Parking and housing enrollment  programs x 27 La Comida 7/1/2025 6/30/2027 $126,635 $58,900 $60,667 Community Services /Human Services HSRAP ‐ Nutrition program for persons  60 years of a e or older.X 28 LifeMoves 7/1/2025 6/30/2027 $101,237 $47,087 $48,500 Community Services /Human Services HSRAP ‐ Food services for homeless and  ver  low‐income Palo Alto residents X 29 LifeMoves 7/1/2023 6/30/2027 $972,377 $251,301 $261,076 Community Services /Human Services Staff for the Homeless Outreach Team  (HOT). HOT goes out into the community  to connect unhoused individuals to  essential services. X 30 LifeMoves 7/1/2025 6/30/2026 $39,155 $39,155 $39,000 Planning &  Development  Services/CDBG Opportunity Services Center. Provide  comprehensive, one‐stop, multi‐service  day drop‐in center for critical homeless  services x 31 LifeMoves 7/1/2025 6/30/2026 $48,366 $48,366 $0 City Manager Nonprofit Phase I grant recipient for  meals and food resources for individuals  ex eriencin  homelessness x 32 Loaves and Fishes Family Kitchen 7/1/2025 6/30/2027 $51,063 $23,750 $24,463 Community  Services/Human  Services HSRAP ‐ Meals on Wheels; fully‐prepared  meals delivered to vulnerable seniors X 33 Magical Bridge Foundation 7/1/2025 6/30/2026 $150,000 $150,000 $0 Community Services Nonprofit Phase I grant recipient for  adaptive programming for people of all  abilities. x 34 MidPen Media Center 3/31/2026 3/31/2029 $800,000 $160,000 $180,000 Administrative Services Cablecasting, production and streaming  services x 35 Momentum for Health 7/1/2025 6/30/2026 $15,000 $15,000 $0 City Manager Nonprofit Phase I grant recipient for cold  season protection and hygiene kits to  individuals ex eriencin  homelessness x 36 Neighbors Abroad 9/30/2019 12/31/2021 $134,636 $30,000 $47,500 City Manager Neighbors Abroad provides ongoing  services to the City for the City’s efforts  with Sister Cities, Sibling City, and  Friendshi  Cit ies . x 37 Neighbors Abroad 7/1/2025 6/30/2026 $17,500 $17,500 0** City Manager Neighbors Abroad provides ongoing  services to the City for the City’s efforts  with Sister Cities, Sibling City, and  Friendshi  Cit ies . x 38 Palo Alto Chamber of Commerce 6/20/2024 6/30/2026 $95,000 $50,000 $28,000 City Manager 3rdThursday Support & Economic  Recovery Support to Businesses x 39 Palo Alto Community Child Care 7/1/2025 6/30/2030 $3,228,146 $606,794 $624,998 Community Services /Human Services Management of City's childcare subsidy  pro ram (formerl  part of HSRAP)X 40 Palo Alto Historical Association (PAHA) 7/1/2025 6/30/2028 $157,500 $51,000 $52,500 Library Management of the City’s archives and  facilitate public access to information  and materials relatin  to Cit  histor x 41 Palo Alto Recreation Foundation Spring 2026 12/31/2026 $40,000 $40,000 $0 City Manager Monthly activations, previously known as  Third Thursday, from April 2026 to  September 2026 on California Ave to  su ort business vibranc x 42 Palo Alto Transportation Management  Association 7/1/2023 6/30/2027 Based on annual  budget submitted to Council $400,000 $400,000 Transportation Serving as Transportation Management  Association for Palo Alto x ATTACHMENT A Item 2Attachment A - FY 2026Nonprofit ServiceAgreements       Item 2: Staff Report Pg. 9  Packet Pg. 18 of 613  No. Nonprofit Organization Name   Contract Start  DATE  Contract End  Date Total Contract  Amount FY26 Contract  Amount Preliminary Estimate  of FY27 Amount Responsible  Department Purpose HSRAP CDBG Phase I  Grants Operating  Services Nonprofit Service Agreements of $10K or More, as of FY 2026 Funding Source 43 Parents and Advocates of Remarkable  Children and Adults (PARCA)7/1/2025 6/30/2027 $58,211 $27,075 $27,887 Community Services /Human Services HSRAP ‐ On‐site support services for  developmentally disabled adults living in  a residential pro ram X 44 Pathwise (formally DreamCatchers) 7/1/2025 6/30/2027 $122,243 $56,857 $58,563 Community Services /Human Services HSRAP ‐ Tutoring for low income middle  school students X 45 Pathwise (formally DreamCatchers) 7/1/2025 6/60/2026 $15,000 $15,000 $0 City Manager Nonprofit Phase I grant recipient for  tutor training and mentorship and parent  en a ement x 46 Peninsula Healthcare Connection 7/1/2023 6/30/2025 $268,521 $120,711 $128,530 Community Services /Human Services HSRAP ‐ Provide basic needs through  community‐based services that target  the immediate health needs of hard to  reach individuals experiencing  homelessness. As of 11/1/25 took over  operation of the Downtown Food Closet  (previously run by Downtown Streets X 47 Peninsula Healthcare Connection 7/1/2025 6/30/2026 $20,000 $20,000 $0 City Manager Nonprofit Phase I grant recipient for  access to trauma‐informed healthcare for  marginalized populations including  Health and Housin  Services x 48 Pets In Need 4/1/2024 3/31/2029 7,373,516 $1,370,000 $1,411,100 Community Services Operating and Management Agreement  to o erate the Animal Shelter x 49 Project Safety Net 10/1/2025 9/30/2026 $300,000 $100,000 $100,000 Community Services Resource provider for youth and teen  mental health x 50 Project Sentinel 7/1/2024 6/30/2027 $240,859 $81,561 $84,008 Community Services /Human Services Landlord‐Tenant Mediation Program  (formerl  part of HSRAP)X 51 Project Sentinel 7/1/2025 6/30/2026 $22,005 $22,005 $20,000 Planning &  Development  Services/CDBG Fair Housing Services. Provide fair  housing services including complaint  investigation, counseling, advocacy and  communit  education x 52 Ravenswood Family Health Center  (MayView Clinic)7/1/2025 6/30/2027 $145,527 $67,687 $69,718 Community Services /Human Services HSRAP ‐ Health services for low income,  uninsured Palo Alto residents X 53 Rebuilding Together Peninsula 7/1/2025 6/30/2026 $73,585 $73,585 $73,000 Planning &  Development  Services/CDBG Create safe and healthy homes in Palo  Alto allowing the most vulnerable  homeowners, especially lower income  households, seniors, and those with  disabilities to remain in homes and  communities x 54 Santa Clara County Fire Safe Council 8/1/2025 7/31/2030 $2,500,000 $308,000 $250,000 Fire Fire Hazard Mitigation including wildland  fuel reduction, defensible space  maintenance  and public education. x 55 Senior Adults League Assistance (SALA) 7/1/2025 6/30/2027 $49,020 $22,800 $23,484 Community  Services/Human  Services HSRAP ‐ Legal Assistance to Elders X 56 Silicon Valley Bicycle Exchange 8/1/2025 12/31/2026 $19,595 $19,595 $20,000 Transportation Bicycle repair at schools, rodeo support,  provision of bicycles to low‐income  students, City bicycle fleet service. SRTS  pro ram su orts youth mental health. x 57 Silicon Valley Independent Living Center 7/1/2025 6/30/2026 $20,067 $20,067 $20,000 Planning &  Development  Services/CDBG Housing and Emergency Services. Assist  low‐income individuals and families in  search for affordable  accessible housin x 58 UNAFF 7/1/2025 6/30/2026 $45,000 $45,000 $0 City Manager Nonprofit Phase I grant recipient for film  festival focused on human rights and  year‐round screenin s and panels x 59 Vista Center for the Blind or Visually  Impaired 7/1/2023 6/30/2025 $127,523 $59,313 $61,092 Community  Services/Human  Services HSRAP ‐ Empowers individuals who are  blind or visually impared to embrace life  through evaluation, counceling,  education and trainin X ATTACHMENT A Item 2Attachment A - FY 2026Nonprofit ServiceAgreements       Item 2: Staff Report Pg. 10  Packet Pg. 19 of 613  No. Nonprofit Organization Name   Contract Start  DATE  Contract End  Date Total Contract  Amount FY26 Contract  Amount Preliminary Estimate  of FY27 Amount Responsible  Department Purpose HSRAP CDBG Phase I  Grants Operating  Services Nonprofit Service Agreements of $10K or More, as of FY 2026 Funding Source 60 YMCA of Silicon Valley 7/1/2025 6/30/2027 $36,765 $17,100 $17,613 Community  Services/Human  Services HSRAP ‐ Senior fitness programming and  financial assistance for senior  membershi s X 61 Youth Community Services 7/1/2025 6/30/2027 $91,913 $42,750 $44,033 Community  Services/Human  Services HSRAP ‐ Youth well‐being and leadership  program services through community  service pro ects X 62 Youth Community Services (Youth  Connectedness Initiative) 7/1/2025 6/30/2026 $50,000 $50,000 $0**Community Services /Human Services Funding for the Youth Connectedness  Initiative x 63 Youth Community Services (Youth  Connectedness Initiative) $50,000 Community Services /Human Services Funding for the Youth Connectedness  Initiative x TOTAL $25,159,790 $6,726,612 $6,571,194 **Ongoing allocation reflected in department contract ATTACHMENT A Item 2Attachment A - FY 2026Nonprofit ServiceAgreements       Item 2: Staff Report Pg. 11  Packet Pg. 20 of 613  ATTACHMENT B FY 2027 Budget Nonprofit Funding Request- Application ORGANIZATION INFORMATION Are you a 501 (c)(3) nonprofit organization? ☐Yes ☐No Organization Name Year Founded EIN (Tax ID#) Contact Person, First and Last Name Title Email Address Phone Number Mailing Address Website ABOUT YOUR ORGANIZATION What is the mission of your organization? Number of Employees ☐Full-Time Staff ☐Part-Time Staff ☐Volunteers In the last two years, have you been awarded a grant or other direct funding by the City? If so, explain. Are you qualified to apply for the Human Services Resource Allocation Program (HSRAP), Community Development Block Grant (CDBG), or Emerging Needs grant programs? If so, did you apply? Explain why or why not. PROGRAM & COMMUNITY IMPACT Name of Program: Grant Request Amount: $ Please provide a narrative describing your proposed program (no more than 200 words): Total Number of people estimated to be served by this program: Total number of Palo Alto residents estimated to be served by this program: Total number of Palo Alto residents estimated to be served by your agency: Total number of unduplicated Palo Alto residents estimated to be served by the requested funding amount: EQUITY IMPACT Does Will your organization proposed program serve historically underrepresented or underserved populations? If yes, please describe. (ex. Number or percent of demographic populations) What measures does your organization take to promote services to underserved populations? ☒Social Media ☐Website ☐Location of program/services ☐Direct mail ☐Other: (Please describe) What fees will be charged for proposed services, if any? Will subsidized or fee waivers be offered to clients? ALIGNMENT WITH CITY COUNCIL PRIORITIES Briefly describe how your request supports one or more of the City Council Priorities (2-3 sentences). If not relevant indicate with “N/A.” Climate Action and Adaptation & Natural Environment Protection: Economic Development and Retail Vibrancy: Implementing Housing Strategies for Social & Economic Balance: Item 2 Attachment B - Proposed Phase I Application Edits        Item 2: Staff Report Pg. 12  Packet Pg. 21 of 613  ATTACHMENT B Public Safety, Wellness & Belonging: PROGRAM GOALS Attachment 1: Please use the template below to list up to 3 goals related to the program(s) you are proposing with requested funding. In a separate Attachment 1, for each goal identify 1-3 strategies your organization will implement to achieve this goal. For each strategy, provide an objective and an outcome. Example: Goal: A general statement about the desired long-term impact. Example: "Enhance STEM education access for underrepresented middle school girls in underserved areas.” Strategy: The overall approach or method used to achieve the goal. Example: "Partner with local schools to develop and deliver hands-on STEM workshops led by female science professionals.” Objective: Specific, measurable actions that need to be completed to reach the goal. Example: "Train 20 female STEM professionals to facilitate workshops reaching 100 middle school girls per year.” Outcome: The positive change or result that occurs as a direct consequence of the project activities. How will you know that the strategy is successful? Example: "An increase in the number of girls expressing interest in pursuing STEM careers post-workshop participation.” Describe your organization’s plan for evaluating the program’s effectiveness? Include any specific measurement tools to be used such as surveys or other tools. (no more than 200 words) PROGRAM SUSTAINABILITY BUDGET What amount $ and percent % of your organization’s budget is currently funded by the following: If the full funding request is not awarded, would the program remain viable with partial funding? (Y/N) ☐Government Grants$_____, ___% ☐Private Donations$_____, ___% ☐Fundraising$_____, ___% ☐Membership Fees$_____, ___% ☐Fees for service$_____, ___% ☐Other $_____, ___% What percentage of your organization’s annual budget does the grant request represent? Annual Budget: $____ Grant Request Amount: $____ Percent of Budget: (Grant request/Annual Budget) x100 = ___% If awarded, will the contribution be used to leverage other funding opportunities? Explain (1-2 sentences). Attachment 2- Proposed Budget. Describe specifically how the requested funding will be used. REQUIRED ATTACHMENTS Attachment 1: Program Goals Attachment 3: IRS Determination Letter (501 (c)(3) Attachment 2: Proposed Budget Attachment 4: IRS Form 990* REPORTING REQUIREMENTS *Requests of up to $510,000- brief annual report (1-2 pages) summarizing key activities and community impact highlights. -Financia reporting will consist of a self-certification of compliance with grant terms. Requests $510,000-$25,000- -Annual report on service outcomes and performance metrics. -IRS Form 990 Requests $25,000+-$100,000- -Semi-annual reports on service outcomes and performance metrics. - IRS Form 990 Requests $100,000+ -Quarterly service outcomes and performance metrics, and a year-end community impact report. - IRS Form 990 Item 2 Attachment B - Proposed Phase I Application Edits        Item 2: Staff Report Pg. 13  Packet Pg. 22 of 613  ATTACHMENT BItem 2 Attachment B - Proposed Phase I Application Edits        Item 2: Staff Report Pg. 14  Packet Pg. 23 of 613  ATTACHMENT B ATTACHMENT 2: Program Goals Please use the template below to list up to 3 goals related to the program(s) you are proposing with requested funding. In a separate Attachment 1, for each goal identify 1-3 strategies your organization will implement to achieve this goal. For each strategy, provide an objective and an outcome. Example: Goal: A general statement about the desired long-term impact. Example: "Enhance STEM education access for underrepresented middle school girls in underserved areas.” Strategy: The overall approach or method used to achieve the goal. Example: "Partner with local schools to develop and deliver hands-on STEM workshops led by female science professionals.” Objective: Specific, measurable actions that need to be completed to reach the goal. Example: "Train 20 female STEM professionals to facilitate workshops reaching 100 middle school girls per year.” Outcome: The positive change or result that occurs as a direct consequence of the project activities. How will you know that the strategy is successful? Example: "An increase in the number of girls expressing interest in pursuing STEM careers post- workshop participation.” Goal #1: Strategy(s)- Objective(s)- Outcome(s)- Goal #2: Strategy(s) Objective(s) Outcome(s) Goal #3: Strategy(s) Objective(s) Outcome(s) Item 2 Attachment B - Proposed Phase I Application Edits        Item 2: Staff Report Pg. 15  Packet Pg. 24 of 613  ATTACHMENT B ATTACHMENT 2: FY 2027 (July 1, 2026-June 30, 2027) Proposed Budget FY2027 Total Program Expense Budget Total Program Expense Budget for Requested Funding Program Name: Salaries- Overhead (insurance, rent, phone, etc.)- Insurance Audit Rent & Utilities Maintenance/Repair Phone Consultants- Staff Development & Training Travel & Meetings Information Technology Equipment Office Supplies & Materials Printing & Publishing Direct Services- Direct Subsidy- Other- Other- Total Add any additional program budget sheet(s) here, as needed. Click or tap here to enter text. Item 2 Attachment B - Proposed Phase I Application Edits        Item 2: Staff Report Pg. 16  Packet Pg. 25 of 613  ATTACHMENT BItem 2 Attachment B - Proposed Phase I Application Edits        Item 2: Staff Report Pg. 17  Packet Pg. 26 of 613  ATTACHMENT B ATTACHMENT 3: IRS Determination Letter 501(c)(3) Item 2 Attachment B - Proposed Phase I Application Edits        Item 2: Staff Report Pg. 18  Packet Pg. 27 of 613  ATTACHMENT BItem 2 Attachment B - Proposed Phase I Application Edits        Item 2: Staff Report Pg. 19  Packet Pg. 28 of 613  ATTACHMENT B ATTACHMENT 4: IRS Form 990* Item 2 Attachment B - Proposed Phase I Application Edits        Item 2: Staff Report Pg. 20  Packet Pg. 29 of 613  ATTACHMENT BItem 2 Attachment B - Proposed Phase I Application Edits        Item 2: Staff Report Pg. 21  Packet Pg. 30 of 613  ATTACHMENT B Signature(s) The undersigned certifies the information contained in this proposal is true and accurate to the best of their knowledge and belief. The undersigned warrants that they have authority on behalf of the organization they represent to enter into this proposal, warrant its accuracy, and bind the organization to the applicable terms and conditions. Name of Authorized Signer: Click or tap here to enter text. Title: Click or tap here to enter text. Sign Here: Click or tap here to enter text. Date: Click or tap here to enter text. Name of Authorized Signer: Click or tap here to enter text. Title: Click or tap here to enter text. Sign Here: Click or tap here to enter text. Date: Click or tap here to enter text. Item 2 Attachment B - Proposed Phase I Application Edits        Item 2: Staff Report Pg. 22  Packet Pg. 31 of 613  CITY COUNCIL Staff Report From: City Manager Report Type: STUDY SESSION Lead Department: Planning and Development Services Meeting Date: April 6, 2026 Report #: 2603-6127 TITLE San Antonio Road Area Plan Update and Council Feedback on Draft Land Use and Transportation Concepts and Alternatives. CEQA Status: Exempt under CEQA Guidelines Section 15262. RECOMMENDATION Staff recommends the City Council conduct a study session to: 1. Receive an update on the San Antonio Road Area Plan 2. Provide feedback to staff on land use and transportation concepts and alternatives EXECUTIVE SUMMARY The San Antonio Road Area Plan (Area Plan) is a City-led initiative to develop an integrated land use and transportation vision for the 275.3-acre corridor along San Antonio Road, with the goals of increasing housing production, improving multi-modal mobility, creating new open spaces, and supporting commercial vitality. This study session marks a critical milestone: staff is presenting draft land use and mobility alternatives (Attachment A) and requesting Council feedback to narrow the range of options before a preferred alternative is selected at the June 8, 2026 Council meeting. The alternatives explore meaningful tradeoffs across several policy dimensions, including building heights and residential densities, the role of office development in the CTI sub-area, bicycle and pedestrian facility design along San Antonio Road and E. Charleston Road, and the distribution of parks, open space, and ground floor retail across the plan area. Financial analysis (Attachment B) indicates that the 90-foot mid-rise building type is the most feasible near-term option for housing, while office development in the CTI sub-area presents an opportunity to improve project feasibility and fund public benefits, including parks and infrastructure. Council feedback at this session will inform the alternatives presented in June, when staff will return to seek formal direction on a preferred alternative. Staff requests Council's initial Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 1  Packet Pg. 32 of 613  reactions on which concepts merit further development and which may warrant setting aside, so that the June presentation can offer a more focused set of options for decision. PROJECT DESCRIPTION BACKGROUND 1 PDAs are locally created to support regional goals set forth by the Association of Bay Area Governments (ABAG) and the Metropolitan Transportation Commission (MTC), as described in Plan Bay Area. Plan Bay Area outlines the Bay Area’s Regional Growth Framework, Regional Transportation Plan, and Sustainable Community Strategies through 2050 and beyond. Key goals of PDAs include encouraging and guiding growth around transit and connecting housing to jobs and areas of interest. 2 and work began in April 2025. Phase one of the Area Plan included analysis of the area through literature and 1 September 18, 2023, City Council Meeting: https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=3056&dbid=0&repo=PaloAlto&searchid=0bc4e1ba- de31-426a-892f-ae4a36969781 2 March 10, 2025, City Council Meeting: Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 2  Packet Pg. 33 of 613  https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=5768&dbid=0&repo=PaloAlto&searchid=787bc75f- 1bbd-4311-8628-64aacd028498&cr=1 Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 3  Packet Pg. 34 of 613  regulatory review, site visits, collection of new data, stakeholder interviews, workshops, surveys, and other technical studies to determine the area’s existing conditions, strengths, and challenges. Staff convened both a Community Advisory Group (CAG) made up of area residents and stakeholders and a Technical Advisory Group (TAG) made up of City staff and subject matter experts. One outcome of phase one was the development of a draft Existing Conditions Analysis Summary Report, which was presented to the City Council; Planning and Transportation Commission; Architectural Review Board; Pedestrian and Bicycle Advisory Committee; and City/School Transportation Safety Committee in 2025.5 A Community Survey was conducted in October 2025, and the first Community Workshop was held on October 23, 2025. Pedestrian and Bicycle Advisory Committee (March 3, 2026) Human Relations Commission (March 12, 2026) Architectural Review Board (March 19, 2026) Parks and Recreation Commission (March 24, 2026) Planning and Transportation Commission (March 25, 2026) City/School Transportation Safety Committee (March 26, 2026) ANALYSIS 5 October 6, 2025, City Council Meeting: https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=6489&dbid=0&repo=PaloAlto Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 4  Packet Pg. 35 of 613  Land Use For the land use alternatives, the project team has divided the 275.3-acre plan area into districts which could be seen as distinct development areas. Some of these areas are considered not likely to redevelop during the next 25 years, due to factors such as how recently the current property was developed, institutional uses, and disparate ownership. Other areas have a higher probability of redevelopment. Page 18 of Attachment A identifies specific locations of these development areas. The development areas are: Primary Sub-Areas (High Development Potential) The primary focus of the land use alternatives is on four high development potential areas listed below. These areas are considered most likely to change. The project team has created a series of options (or alternatives) to consider. These are illustrated in Attachment A on pages 20-58. Central San Antonio — is generally the area along San Antonio Road between East Charleston Road and Byron Street, excluding the Greenhouse. This area includes several pipeline residential development projects, additional sites likely to redevelop (such as the Magnussen Toyota site at 690 San Antonio Road), and only a handful of sites unlikely to redevelop (such as the two recently constructed hotels at 744 and 750 San Antonio Road). Many properties contain one- to two-story commercial development. These are explored in pages 26-30 of Attachment A. South Fabian — The portion of Fabian Way on either side of Charleston Road, this area includes the Taube Koret Campus for Jewish Life, a private school, and some of the most recently constructed multi-family housing, none of which is likely to redevelop. However, there are several low-rise commercial spaces and surface parking lots which have high development potential. This area contains some pipeline residential development projects. These are explored in pages 31-35 of Attachment A. North Fabian — The portion of Fabian Way closest to U.S. 101; this area contains 2-3 story office buildings (including the Maxar Site at 3825 and 3875 Fabian Way) and a private school. While the school is unlikely to redevelop, the owner of the Maxar Site is currently seeking a buyer, with residential development likely to be considered as part of any redevelopment. These are explored in pages 36-43 of Attachment A. CTI — The area containing Commercial Street, Transport Street, and Industrial Avenue (CTI), bounded by San Antonio Road, U.S. 101, East Charleston Road, and the City’s border with Mountain View contains a number of small lot, one- to two-story commercial buildings. While there are no active development applications in this area, there is developer interest in consolidating lots in this area. A 10-acre mixed-use development is currently proposed in Mountain View adjacent to this area, and there is a unique opportunity to work across jurisdictions in developing a new neighborhood in this area. These are explored in pages 44-62 of Attachment A. Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 5  Packet Pg. 36 of 613  Secondary Sub-Areas (Limited Development Potential) East and West Bayshore — The area bounded by East Bayshore Road, San Antonio Road, and the Baylands Nature Preserve currently contains a number of low-rise office buildings and the HomeKey transitional housing site. Separated from the rest of the Plan Area by U.S. 101 and in close proximity to the Bay, this area appears less desirable for increased residential development. The single parcel along West Bayshore Road adjacent to the U.S. 101 bike/ped bridge also currently has a commercial office use and is not well connected to the surrounding community. Alma — The portion of the plan area along Alma Street contains a small townhouse development and two faith-based organizations with larger parking lots. While state laws have made it easier to develop housing on faith-based properties and in proximity to Caltrain stations, this area is still less likely to redevelop. (redevelopment not anticipated) Greenhouse — The Greenhouse (777 San Antonio Road) and the Greenhouse II (765 San Antonio Road) are a series of individually owned townhomes constructed in the 1970s. Green Meadow — Green Meadow is one of Palo Alto’s mid-century subdivisions designed by Joseph Eichler. While it is listed on the National Register, it is not a designated district on Palo Alto’s Inventory. Green Meadow is outside of the plan area, but within the Senate Bill 79 (2025) development area. South San Antonio — South San Antonio is generally the area along San Antonio Road between Byron Street and Nita Avenue. This area contains individually owned townhomes, low-rise apartment buildings, and private schools. Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 6  Packet Pg. 37 of 613  Mobility San Antonio Road (E. Charleston Road to Middlefield Road) – This segment currently includes an approximately 100+foot public right-of-way (ROW), four travel lanes (two in each direction), a raised median and on-street parking which transition to turn lanes at intersections. Sidewalks are provided on both sides of the street. Bicycle travel is currently accommodated via Class III shared-lane markings (“sharrows”), where people bicycling and motor vehicles operate in the same travel lane – there are no dedicated on-street bicycle lanes or separate bicycle facilities along this segment. The alternatives presented in pages 99-106 of Attachment A provide three concepts to enhance pedestrian and bicycle facilities while maintaining existing general-purpose vehicle travel lanes along the City’s east-west truck route. E. Charleston Road (south of San Antonio Road) – This segment functions as a key connection to the City of Mountain View, and currently provides pedestrian and bicycle accommodations along the corridor (e.g., sidewalks and bike lanes). The alternatives presented on pages 116-119 of Attachment A present two concepts to enhance pedestrian and bicycle facilities along this segment. Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 7  Packet Pg. 38 of 613  public parks are built within the Maxar Site and CTI Sub-Area. Attachment B also discusses tools that the City can use to fund and secure land for parks and for improvements included in the “Mobility Alternatives,” given that much of the required land is currently privately owned. Under current conditions, the townhome prototype outperforms all other prototypes in the plan area. Townhomes are relatively inexpensive to build and sell for high prices in the Palo Alto market, including within the plan area. Both midrise rental housing and office development are likely to become financially feasible in the Plan as market conditions improve, though neither prototype currently achieves a positive residual land value. Feasibility depends on a combination of rent growth and meaningful improvement in financing conditions. Palo Alto remains one of the region's most desirable office markets; although the plan area will remain a secondary location within the city, significant office development potential exists as achievable rents increase, financing costs decline, and the area benefits from the creation of an adjacent mixed-use office destination in Mountain View. Overall Plan Direction. Any concerns or observations regarding the Area Plan's scope, direction, or timeline. Sub-Area Classification. Whether the designation of primary, secondary, and stability areas aligns with Council expectations. Residential Density and Building Heights. Whether Council has a preference among the height and density alternatives that drive the 25-year housing projection range of 3,800 Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 8  Packet Pg. 39 of 613  to 7,400 units plan-wide. The alternatives turn primarily on building height: 60 ft allowing up to 5-story mid-rise construction at approximately 90 du/ac, 90 ft allowing up to 8-story construction at approximately 135 du/ac, and a high-rise option of 160 to 250 ft. The 90 ft mid-rise alternative is identified as the most financially feasible building type. The high-rise option, while providing maximum flexibility, faces significant near- term feasibility challenges. Direction on whether any of these height tiers should be removed from further consideration. Office Development. Whether there is Council support for two related but distinct office policy directions in the CTI sub-area. First, the conversion of existing lower-density R&D and less efficient office space into higher-density Class A office, which improves development feasibility and can fund public benefits such as parks and infrastructure. Second, whether there is support for net new office floor area beyond what conversion alone would produce, up to approximately 175,000 square feet. Mobility Improvements. Whether Council has a preferred direction among the mobility alternatives, which range from minimal changes to existing conditions, to a balanced approach using existing infrastructure with targeted improvements, to more transformative corridor changes. A key variable is the type of bicycle facility: on-street bike lanes, sidewalk-level separated bikeways, or multi-use paths. Mobility Improvements. Whether Council has a preferred direction among the alternatives for two focus segments. On San Antonio Road between E. Charleston and Middlefield, options range from separated bikeways within the existing curb footprint to a more transformative two-way bikeway on both sides requiring curb reconstruction and tree relocation. On E. Charleston south of San Antonio, options include a 14-foot multi-use path within an expanded setback or widened bike lanes requiring curb work. Direction on which options to carry forward or eliminate would help narrow alternatives ahead of June. Parks and Outdoor Space. Whether Council has a preference on how open space is distributed across the plan area, including consolidated versus dispersed configurations, interior versus roadway-adjacent locations, and co-location with retail and services. Ground Floor Retail. Whether Council supports limiting ground floor retail requirements to primary sub-areas, where market conditions are more likely to sustain it, while allowing but not requiring retail in secondary sub-areas. Information Needs for June Decision. What additional analysis or information would help Council select a preferred land use and mobility alternative at the June 8 study session. NEXT STEPS The purpose of this study session is to provide an update to Council on the Area Plan and receive feedback on specific topic areas. To the extent the Council’s feedback identifies refinement or areas not supported for continued exploration – a narrower list of options can be Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 9  Packet Pg. 40 of 613  presented to the City Council at its next meeting. In June, staff anticipates returning to the City Council to select an alternative concept that will then be used for more granular analysis and policy development, design standards and environmental review. POLICY IMPLICATIONS FISCAL/RESOURCE IMPACT 7 As of March 1, 2026, $654,515.33 of this budget has been spent. As of this report, the project is approximately one third of the way through both the schedule and budget. There are no additional costs associated with this action item. STAKEHOLDER ENGAGEMENT 7 CMR 2501-4703 was approved on March 10, 2025 and can be viewed here: https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=5768&dbid=0&repo=PaloAlto&searchid=787bc75f- 1bbd-4311-8628-64aacd028498&cr=1 Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 10  Packet Pg. 41 of 613  February/March 2026. The project team has also promoted engagement with the project at Third Thursday, the California Avenue Farmer’s Market, and meetings with citizen interest groups such as the League of Women Voters. ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item 3 Item 3 Staff Report        Item 3: Staff Report Pg. 11  Packet Pg. 42 of 613  Task 4Plan Alternatives Memorandum Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 12  Packet Pg. 43 of 613  S A N A N T O N I O R O A D A R E A P L A N Table of Contents •Project Vision •Plan Alternatives: Objectives, Priorities and Process •Overall Design Strategy •Sub Area Alternatives •Primary Sub Area Alternatives •Evaluating Trade-Offs •Secondary Sub Area Alternatives •Mobility Alternatives •Mobility Strategies •San Antonio Road •E. Charleston Road •Fabian Way 04 07 12 17 73 84 Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 13  Packet Pg. 44 of 613  S A N A N T O N I O R O A D A R E A P L A N 3 •Section Break •Green Slide •White Border •Defines different sections of the Alternatives memorandum. Deck Description •Strategy/Alternative •White Slide •Green Border •Describes design strategies, policies, and design alternatives. •Provides a high-level overview of concepts, trade-offs and related information. •Additional Information •White Slide •Orange Border •Describes details of design strategies and alternatives. •Provides additional information to inform decision making. Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 14  Packet Pg. 45 of 613  Project Vision Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 15  Packet Pg. 46 of 613  S A N A N T O N I O R O A D A R E A P L A N 5 Vision Statement (Draft) The vision for San Antonio Road is of a vibrant mixed-use corridor connecting walkable neighborhoods where people of all incomes can live, work, and thrive; where safe streets, transit, and green infrastructure can support shorter commutes, reliable transit, and climate resilience; and with a dynamic economy that attracts new businesses while sustaining local shops and services that define the community. Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 16  Packet Pg. 47 of 613  S A N A N T O N I O R O A D A R E A P L A N Overarching Goals of the Area Plan 6 A City-led initiative to create a 20-year vision with active community input, with results from 200+ survey respondents included ENHANCE ECONOMIC VITALITY Attract new businesses, strengthen Palo Alto’s economy, and preserve valued local businesses. Encourage residential and mixed-use development, with housing at all income levels, and access to well-designed public spaces and neighborhood services and retail. IMPROVE MOBILITY AND SAFETY Enhance streets, sidewalks, bike lanes, and transit connections for easier and safer travel for all users. SUPPORT SUSTAINABILITY Promote development with fewer, shorter commutes, integrate green infrastructure, increase tree canopy, and build resilience to climate change. CREATE A MORE LIVABLE COMMUNITY 78% support/ strongly support 90% support/ strongly support 82% support/ strongly support 73% support/ strongly support IMPROVE MOBILITY AND SAFETY Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 17  Packet Pg. 48 of 613  Plan Alternatives: Objectives, Priorities and Process Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 18  Packet Pg. 49 of 613  S A N A N T O N I O R O A D A R E A P L A N What will the Alternatives do? •Translate what we have heard from the community and decision-makers into physical interventions that support the project vision. •Test out land use and mobility design concepts to resolve identified issues in the Plan Area, shape future development, and explore how to deliver community benefits. •Inform feasibility analysis to ensure streamlined implementation on project completion. Alternatives: Objectives How will the Alternatives impact project outcomes and implementation? •Inform modifications to existing development standards to regulate future development. •Establish development incentives to get desired built form and community benefits while ensuring project feasibility. •Identify implementation strategies such as public-private partnership projects, mechanisms to create and maintain open space, etc. Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 19  Packet Pg. 50 of 613  S A N A N T O N I O R O A D A R E A P L A N Housing Priorities •Develop scenarios to illustrate increased residential capacity at all income levels. •Re-evaluate housing needs allocation capacity within the Plan Area. Alternatives: Priorities Retail Priorities •Focus on small-scale neighborhood-serving retail (not larger "destination retail"). •Explore retail models that are co-located with open spaces to create "third places". Office Priorities •Explore potential to increase office development to achieve community benefits like increased open space and more viable neighborhood serving retail. •Consider strategies to include small-scale office/ flex spaces. Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 20  Packet Pg. 51 of 613  S A N A N T O N I O R O A D A R E A P L A N Outdoor Space Priorities •Explore different sizes, configurations, and types of open spaces (larger outdoor space vs several smaller outdoor spaces). •Explore potential locations for aggregating open spaces and retail to create “third places” for community gathering. Alternatives: Priorities Mobility + Connectivity Priorities •Create mobility improvements for all users, focusing on a connected network in alignment with other City mobility initiatives. •Primary focus on San Antonio Road and key intersections. •Improve streetscape character and safety in primary change areas. •Improve pedestrian-bike access to Caltrain and consider strategies to increase transit access. Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 21  Packet Pg. 52 of 613  S A N A N T O N I O R O A D A R E A P L A N Establish “areas of stability” and “areas of change” within Plan Area. Overall Design Strategy and Priorities Land Use Priorities •Create new neighborhoods along Fabian Way and in the CTI area (area along Commercial St., Transport St., Industrial Ave.) •Focus open space, amenities in new neighborhoods •Create smaller, walkable blocks where possible •Infill San Antonio Road with residential Mobility Priorities •Improve ped/bike safety and walkability •Improve streetscape character and pedestrian experience through landscaping,tree canopy •Improve ped/bike experience at intersections •Improve connections to Caltrain, schools, and other amenities Explore focusing on the identified Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 22  Packet Pg. 53 of 613  Overall Design Strategy Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 23  Packet Pg. 54 of 613  S A N A N T O N I O R O A D A R E A P L A N 13 Overall Design Strategy Redevelop/infill existing low-density commercial with high-density residential to create new neighborhoods Create new open spaces and "third spaces" with neighborhood serving retail and amenities Improve transit service to community destinations and access to Caltrain Improve ped/bike experience, safety and connectivity on all streets and intersections Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 24  Packet Pg. 55 of 613  S A N A N T O N I O R O A D A R E A P L A N Design Strategy: Outdoor Space Goals •Improve access to parks, decrease distance to parks to under a 10-min walk throughout Plan Area •Improve ped-bike experience linking existing and new open spaces to new residential areas •Create new open spaces to serve existing and new residential neighborhoods (North Fabian and CTI sub areas) •Co-locate retail and services with new open spaces to create “third places” Alternatives explore: •Location, size, and number of open spaces •Method of creating open spaces Access to Parks Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 25  Packet Pg. 56 of 613  S A N A N T O N I O R O A D A R E A P L A N 15 ADD NEIGHBORHOOD SERVING PARK TO NORTH FABIAN SUB-AREA ADD DISTRICT SERVING PARK TO CTI SUB-AREA PROPOSED NEW PARK IN MOUNTAIN VIEW PROPOSED 101 INTERCHANGE PLAN IMPROVE ACCESS AND SAFETY AT INTERSECTIONS CONNECTING TO NEW AND EXISTING OPEN SPACES Design Strategy: Outdoor Space •Add new outdoor spaces as part of new development in North Fabian and CTI sub- areas •Improve ped-bike access to existing parks and new outdoor spaces •San Antonio Road becomes a key ped/bike connection with continuous tree canopy to create a pleasant experience connecting new residential areas to amenities and transit •Fabian Way becomes a key bike connection to the Baylands with separated bikeways Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 26  Packet Pg. 57 of 613  S A N A N T O N I O R O A D A R E A P L A N Design Strategy: Connectivity Focus on Corridors: Primary interventions will focus on the major street corridors: San Antonio Rd, E. Charleston Rd. and Middlefield Rd. Where possible, new connections will be made to increase walkability Block Size: Reduce block size to create more walkable and connected neighborhoods Improve connectivity by adding mid-block pedestrian paths/paseos in the following areas: •CTI Area: At least one connection from: San Antonio to Commercial; Commercial to Industrial; Industrial to MV Project •North Fabian Way: •One connection from Fabian Way to San Antonio Rd; •Add pedestrian walkway or new street connecting to Fabian Way per the Objective Design Standards (at least one ped connection every 300 feet) •San Antonio Road: Explore connection to Wyandotte Street •Caltrain access: Improve connections at Nita Avenue and coordinate with Google and Mountain View to improve connections to Caltrain Primary Connections Potential New Connections MV Proposed Project Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 27  Packet Pg. 58 of 613  Sub Area Alternatives Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 28  Packet Pg. 59 of 613  S A N A N T O N I O R O A D A R E A P L A N Based on anticipated redevelopment potential, “” are divided into sub-areas for exploring alternatives, that look at different , as well as and Each area is studied at a different level of detail depending on specific opportunities and challenges. Primary Sub-Areas •These areas have the greatest potential for redevelopment and can contribute to creating new neighborhood-serving amenities like outdoor space and retail •These include Secondary Sub-Areas •These areas have limited redevelopment potential in the near term. •These include “Areas of Stability“ •These include , areas that are 100% built-out with low redevelopment potential. •Parts of Green Meadow and South San Antonio are within SB 79’s impact area that allows higher density for projects meeting specific criteria. Utilization of SB 79, however, is likely very low, due to existing conditions in these areas. Sub Area Alternatives 18 Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 29  Packet Pg. 60 of 613  S A N A N T O N I O R O A D A R E A P L A N 19 Methodology for Redevelopment/Growth Projections Assumptions •All build-out assumptions, such as density ranges, building prototypes, and replacement ratios for existing commercial uses, are based on recent pipeline projects and market demand in the Plan Area. •The assumptions try to show the maximum change/growth potential possible in the Plan Area. •The build-out scenarios and potential development numbers exclude the "no change" parcels identified within each subarea. •All office scenarios focus on improving the jobs-housing balance area across the Plan Area. •Up to 100% of commercial-only parcels were projected to redevelop to understand the full extent of change possible within the plan area and sub-areas. •Up to 75 to 100% build-out scenarios have been considered for most alternatives. In CTI, a lower build-out (50-75%) has been considered for the no-office scenarios, since residential-only projects are less financially viable on smaller individual parcels, which is the prevailing condition in the CTI subarea. •Potential new housing development, excluding the Maxar site, is assumed to have mid-rise buildings with densities ranging from 90 du/ac to 135 du/ac depending on height. •The Area Plan expects 50,000 to 80,000 sf of new neighborhood-serving retail and commercial services such as restaurants, day care, grocery stores, pet care, salons, etc. to be developed in the Plan Area within new mixed-use buildings. •Within the CTI subarea, each alternative scenario assumes that, at a minimum,Palo Alto's jobs/housing policy for new development will be met. Across the Plan Area as a whole, new residential development will improve the jobs/housing balance. Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 30  Packet Pg. 61 of 613  S A N A N T O N I O R O A D A R E A P L A N Plan Area Development Analysis Primary Sub-Areas: Estimated Build-out of Alternatives •Central San Antonio + 1,300 to 2,400 units Residential - Up to 209,000 sf Non-residential •South Fabian + 600 to 1,100 units Residential - Up to 177,000 sf Non-residential •North Fabian +700 to 1,500 units Residential - Up to 485,000 sf Non-residential •CTI + 1,000 to 2,000 units Residential + 0 to ~900,000 sf New Office/R+D - Up to 499,000 sf Non-residential Total Plan Area Existing Condition: •802 units Residential •2,399,400 sf Non-residential •1,495,965 sf Office/R+D •903,435 sf Commercial •New Residential Development •New Class A Office/R+D (if allowed) + 0 to ~900,000 sf * •Office/R+D Up to -932,600 sf net loss •Other non-residential Up to -437,400 sf net loss *Individual scenarios predict maximum development potential if 50-100% of sites redevelop, with certain sites excluded due to use, ownership, or recent redevelopment. Palo Alto’s 2023-2031 Housing Element allocates a total of 1,559 new housing units to the Plan Area (26% of the citywide total).Even with scenarios which allow the largest amount of new office space, staff anticipates an overall net decrease in non-residential square footage due to redevelopment for residential and mixed-use projects. Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 31  Packet Pg. 62 of 613  S A N A N T O N I O R O A D A R E A P L A N 21 Analysis of Potential New Office/R+D Can New Class A Office in CTI Offset the CTI and Maxar Loss? * Not all existing CTI R&D/office parcels may redevelop concurrently with new Class A office proposals. This modifier provides a planning allowance that enables redevelopment to proceed without requiring a net office reduction across the CTI area, which may be critical to securing the public infrastructure and community benefits this area requires. Total Plan Area Existing Condition: •802 units Residential •2,399,400 sf Non-residential •1,495,965 sf Office/R+D •903,435 sf Commercial •New Residential Development 3,800 to 7,400 units •CTI area (older office/R+D demolished) up to -240,000 sf •Maxar site (replaced by residential) - 485,000 sf •Other areas up to -207,600 sf •Total plan-wide loss up to -932,600 sf This loss occurs regardless of whether new Class A office is permitted in CTI. The scenarios on the right address whether new office in CTI can offset the CTI and Maxar losses. Scenario 1 600,000 sf new 750,000 sf new Existing CTI office/R+D demolished -240,000 sf -240,000 sf New Class A office built in CTI +600,000 sf +750,000 sf Net change in CTI +360,000 sf +510,000 sf Maxar office/R+D lost to residential -485,000 sf -485,000 sf Office floor area modifier*+150,000 sf +150,000 sf Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 32  Packet Pg. 63 of 613  S A N A N T O N I O R O A D A R E A P L A N 22 Palo Alto’s Policy on Jobs -Housing Balance Analysis of Potential New Office/R+D in CTI Subarea Current Jobs-Housing Ratio •The 2023-2031 Housing Element identifies a ratio of jobs to employed residents within the City. •2023 data shows a ratio of jobs per housing unit •Regional average is jobs to housing units. Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 33  Packet Pg. 64 of 613  Primary Sub Area Alternatives - Central San Antonio - South Fabian - North Fabian - CTI (Commercial St., Transport St., Industrial Ave.) Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 34  Packet Pg. 65 of 613  S A N A N T O N I O R O A D A R E A P L A N Within each primary sub area, there are a series of choices. These can relate to general site use (residential, commercial, mixed-use), residential densities, building heights, ground floor uses, and publicly accessible outdoor spaces. These can be mixed and matched. Central San Antonio •CSA-A1 and CSA-A2 are building height options •CSA-B1 and CSA-B2 are ground/lower floor use options South Fabian •SF-A1 and SF-A2 are building height options •SF-B1 and SF-B2 are ground/lower floor use options North Fabian •M-A1 and M-A2 are land use options (additional considerations included) •M-B1 and M-B2 are residential density options •M-C1, M-C2, and M-C3 are building height options “CTI” •CTI-A1 through CTI-A4 are outdoor space options •CTI-B1 through CTI-B4 are building height and land use options Selecting Alternatives 24 Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 35  Packet Pg. 66 of 613  Primary Sub Area AlternativesCentral San Antonio Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 36  Packet Pg. 67 of 613  S A N A N T O N I O R O A D A R E A P L A N Central San Antonio Sub Area Existing Character •Low-density commercial •Two recently completed 5-story hotel projects •Several applications for 6-8 story midrise residential projects Future Development Potential •Transition to high-density mixed-use •8.7 acres of Housing Element Sites •Approx. 19 acres of potential future development •Several active pipeline projects Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 37  Packet Pg. 68 of 613  S A N A N T O N I O R O A D A R E A P L A N Central San Antonio Sub Area 27 Design Approach The strategy for this area to is continue to allow high-density residential projects. For larger sites or parcels that may be aggregated to be over ~3 acres there is a potential to require some publicly accessible outdoor space and neighborhood serving retail. Future Development Potential •Alt CSA-A1: 60 ft height limit (status quo) •No change to currently allowed height •Limits buildings to 5 stories, less feasible building type •Alt CSA-A2: 90 ft height limit •Maximizes mid-rise construction •In line with current development applications •Improves project feasibility •Increases housing yield 824 San Antonio Height: 4 Stories 25 units: 56 du/ac 800+808 San Antonio Rd Height: 8 Stories 175 units: 200 du/ac 788 San Antonio Rd Height: 8 Stories 168 units: 169 du/ac 762 San Antonio Height: 7 Stories 197 units: 111 du/ac Sub Area Boundary Pipeline Projects Housing Element Sites Parcel Lines No Change Area Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 38  Packet Pg. 69 of 613  S A N A N T O N I O R O A D A R E A P L A N 824 San Antonio Height: 4 Stories 25 units: 56 du/ac 800+808 San Antonio Rd Height: 8 Stories 175 units: 200 du/ac 788 San Antonio Rd Height: 8 Stories 168 units: 169 du/ac 762 San Antonio Height: 7 Stories 197 units: 111 du/ac Central San Antonio Sub Area 28 Other Considerations •Ground floor retail allowed, not required •Lower floor land use alternatives •Alt CSA-B1 - Restrict all commercial office uses •Alt CSA-B2 - Allow limited commercial office uses on the ground floor focused on professional services •Outdoor Space •Consider small plaza/park requirement on larger sites (Toyota site) •Connectivity •Consider requiring ped/bike path connection to Wyandotte Street •Improve intersections and ped/bike facilities (see mobility section for alternatives) •Require wider sidewalks Potential Connection Potential Plaza/Park Sub Area Boundary Pipeline Projects Housing Element Sites Parcel Lines No Change Area Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 39  Packet Pg. 70 of 613  S A N A N T O N I O R O A D A R E A P L A N 29 Central San Antonio ALT CSA-A1 Residential 60 ft height limit ALT CSA-A2 Residential 90 ft height limit Build-Out Up to 75%-100%Up to 75%-100% Assumed Average Density 90 du/ac 135 du/ac Residential Units 0 existing units Up to 1,300 to 1,800 new units 0 existing units Up to 1,800 to 2,400 new units Commercial Uses 449,000 sf existing up to 209,000 sf loss of commercial uses 449,000 sf existing up to 209,000 sf loss of commercial uses Total Parcel Area 21.3 acres HE Sites* Parcel Area 8.7 acres Existing Building Area 449,000 sf 449,000 sf Land Use Alternatives (includes pipeline projects): Existing Condition (does not include pipeline projects) : Sub Area Boundary Pipeline Projects Housing Element Sites Parcel Lines No Change Area*Palo Alto’s 2023-2031 Housing Element allocates a total of 1,559 new housing units to the Plan Area (26% of the total citywide) Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 40  Packet Pg. 71 of 613  Primary Sub Area AlternativesSouth Fabian Way Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 41  Packet Pg. 72 of 613  S A N A N T O N I O R O A D A R E A P L A N South Fabian Sub Area Existing Character •Mix of low-scale office buildings •Jewish Community Center/Moldaw Residences •Apartments and podium townhomes north of JCC •Insufficient bike facilities •Narrow sidewalks and insufficient street trees on Fabian Way south of E. Charleston Rd Future Development Potential •6 acres of Housing Element Sites •Approx. 10 acres of potential future development •2 pipeline projects include an office-to-private school conversion and a 7-story mid-rise residential project •The area has seen other applications for mid-rise residential projects Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 42  Packet Pg. 73 of 613  S A N A N T O N I O R O A D A R E A P L A N South Fabian Sub Area Design Approach Due to the small parcel sizes in this sub-area, the recommended strategy is to allow incremental redevelopment on a parcel-by-parcel basis. Height/Density Alternatives •Alt SF-A1: 60 ft height limit (status quo) •No change to currently allowed height •Limits buildings to 5 stories, less feasible building type •Alt SF-A2: 90 ft height limit •Maximizes mid-rise construction •Improves project feasibility •Increases housing yield 3950 Fabian Way Private School Conversion Height: 2 Stories 3977 Fabian Way Height: 7 Stories 295 units: 135 du/ac Sub Area Boundary Pipeline Projects Housing Element Sites Parcel Lines No Change Area Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 43  Packet Pg. 74 of 613  S A N A N T O N I O R O A D A R E A P L A N South Fabian Sub Area Other Considerations Land Use •Ground floor retail: allowed, not required •Lower floor land use alternatives •Alt SF-B1: Restrict all commercial/office uses •Alt SF-B2: Allow limited commercial office uses on lower floors (ground and 2nd floor) focused on professional services •Require wider sidewalks and street trees •Improve intersections and ped/bike facilities (see mobility section for alternatives) 33 3950 Fabian Way Private School Conversion Height: 2 Stories 3977 Fabian Way Height: 7 Stories 295 units: 135 du/ac Sub Area Boundary Pipeline Projects Housing Element Sites Parcel Lines No Change Area Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 44  Packet Pg. 75 of 613  S A N A N T O N I O R O A D A R E A P L A N 34 South Fabian Sub Area Alternatives ALT SF-A1 Residential 60 ft height limit ALT SF-A2 Residential 90 ft height limit Build-Out Up to 75%-100%Up to 75%-100% Assumed Average Density 90 du/ac 135 du/ac Residential Units 384 existing units Up to 600 to 800 new units 384 existing units Up to 800 to 1,100 new units Commercial Uses 177,000 sf existing up to 177,000 sf loss of commercial 177,000 sf existing up to 177,000 sf loss of commercial Total Parcel Area 24.3 acres HE Sites* Parcel Area 6 acres Existing Building Area 754,800 sf Existing Commercial Area 177,000 sf Commercial area includes 33,000 sf of private schools, estimated 120,000 sf of office, and some automotive uses Land Use Alternatives (includes pipeline projects): Existing Condition(does not include pipeline projects) : Sub Area Boundary Pipeline Projects Housing Element Sites Parcel Lines No Change Area*Palo Alto’s 2023-2031 Housing Element allocates a total of 1,559 new housing units to the Plan Area (26% of the total citywide) 3950 Fabian Way Private School Conversion Height: 2 Stories Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 45  Packet Pg. 76 of 613  Primary Sub Area AlternativesNorth Fabian Way Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 46  Packet Pg. 77 of 613  S A N A N T O N I O R O A D A R E A P L A N North Fabian Sub Area Existing Character •Large Maxar industrial facility •Office buildings that have been converted into private school facilities •Inadequate bike facilities and traffic calming to serve new uses Future Development Potential •Transition to high-density mixed-use •Approx. 35 acres of potential future development sites Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 47  Packet Pg. 78 of 613  S A N A N T O N I O R O A D A R E A P L A N North Fabian Sub Area Land Use Strategies •Integrate residential uses •Create new outdoor areas to serve existing and new residents in the area •Improve ped/bike access and safety •Create a plan for the future of the Maxar Site •Connect to bike path at US-101 interchange, for ped/bike access to CTI and North Bayshore •Allow for a mix of residential densities; townhouses and apartment buildings •Estimated yield: 900 to 1,400 units •Create publicly accessible parks and outdoor spaces •Create walkable block structure connecting to Fabian Way North Fabian: Maxar Site (See Alts) North Fabian: Other Sites •Maintain allowed land uses •Allow up to 60 or 90 ft with rear setback requirements 37 Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 48  Packet Pg. 79 of 613  S A N A N T O N I O R O A D A R E A P L A N 24.5 acres Maxar Site Alternatives •Land Use Area •Alt M-A1: Allow residential throughout site area •Alt M-A2: Prioritize Flex/Incubator/Research + Development/Office space on eastern section of Plan Area along US-101 •Approximately 5-6 acres •Allows for up to 20-acre residential master plan project Other Considerations •Urban Design •Require publicly accessible internal streets •New ped/bike connection from Fabian Way to proposed US-101 interchange path •Create new and/or improved intersections along Fabian Way to access new development •Outdoor Space •Require new parks and outdoor spaces to be built on-site •Require new parks and outdoor spaces to be publicly accessible •Retail •Require a minimum amount of retail space to serve new residents •Require a minimum of amount of “retail ready” space (convertible to retail/food + beverage) •Allow but no minimum retail requirement, allow a 100% residential project Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 49  Packet Pg. 80 of 613  S A N A N T O N I O R O A D A R E A P L A N Maxar Site Alternatives Minimum Gross Density for Residential Projects •Alt M-B1: 40 du/ac (status quo - allow some townhouses @ 18-22 du/ac net density) •Would allow for approx. 200 for-sale 2-3 story townhouses •Alt M-B2: 60 du/ac (no building type with less than 30 du/ac net density) •Would likely push development of more 3-8 story rental apartment buildings •Would push for-sale component into denser “townhouse over podium” building type Height •Alt M-C1: Allow up to 60 feet (status quo) •Alt M-C2: Allow up to 90 feet (maximize mid-rise constructure type) •Alt M-C3: Allow high-rises, up to 160-250 feet •Unlikely to be financially feasible but provides flexibility •Extra height could be tied to additional outdoor space Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 50  Packet Pg. 81 of 613  S A N A N T O N I O R O A D A R E A P L A N 40 Maxar Site: Potential Site Configurations 5-6 ac 3 ac 1.5 ac2 ac2 ac 1 ac 0.5 ac 0.5 ac Concept A Concept B Concept C Concept D •One big park, one small park •Parks face Fabian Way •Higher density to the west •Lower density to the east •Flex/incubator space along US-101 •One big park, one small park •Big park faces Fabian Way •Higher density residential along San Antonio Rd and US-101 ramp •Two parks of similar size •Lower density residential along San Antonio Rd and US-101 ramp •One larger park These site concepts are for and represent potential configurations of land uses based on the strategies and alternatives presented in previous slides, final designs will be developed through the typical development application and design review process. Ped-bike Connection to San Antonio High Density Housing Retail/Services Low Density For Sale Housing Outdoor Space Flex/Incubator Space Legend Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 51  Packet Pg. 82 of 613  S A N A N T O N I O R O A D A R E A P L A N Maxar Site Alternatives Analysis Maxar Site and Alternatives Summary •Site area = 24.5 acres •Parks/outdoor space estimate: 2-5 acres •Streets estimate: 3.5 - 4.5 acres •Developable Area: 17-19 acres •Development @ 40 du/ac: •24.5 acres @ 40 du/ac = 980 units (gross) •17-19 acres @ 40 du/ac = 680-760 units (net) •Development @ 60 du/ac: •24.5 acres @ 60 du/ac = 1,470 units (gross) •17-19 acres @ 60 du/ac = 1,020 - 1,140 units (net) Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 52  Packet Pg. 83 of 613  S A N A N T O N I O R O A D A R E A P L A N Maxar Site Alternatives 24.5 acresALT M-B1 Residential 60 ft height limit ALT M-B2 Residential 90 ft height limit Build-Out Up to 75%-100%Up to 75%-100% Assumed Average Density 40 du/ac 60 du/ac Residential Units 0 existing units Up to 700 to 1,000 new units 0 existing units Up to 1,000 to 1,500 new units Commercial Uses 683,000 sf existing up to 485,000 sf loss of commercial 683,000 sf existing up to 485,000 sf loss of commercial Total Parcel Area 34.6 acres HE Sites* Parcel Area 0 acres Existing Building Area 683,000 sf Existing Commercial Area 683,000 sf Land Use Alternatives (includes pipeline projects): Existing Condition (does not include pipeline projects) : *Palo Alto’s 2023-2031 Housing Element allocates a total of 1,559 new housing units to the Plan Area (26% of the total citywide) 42 Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 53  Packet Pg. 84 of 613  Primary Sub Area AlternativesCTI Area Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 54  Packet Pg. 85 of 613  S A N A N T O N I O R O A D A R E A P L A N CTI Sub Area 44 Existing Character •Low-density office and industrial buildings in small buildings •Parcel sizes are small •Single property owner has aggregated a number of parcels but they are non-contiguous Future Development Potential •Transition to high-density mixed-use •7.2 acres of Housing Element Sites •Approx. 25.8 acres of potential future development sites Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 55  Packet Pg. 86 of 613  S A N A N T O N I O R O A D A R E A P L A N CTI Sub Area Alternatives Design Approach The strategy for this area to is create a cohesive and complete neighborhood over time with new outdoor spaces and neighborhood-serving retail. Just south of the CTI Sub Area, in Mountain View, a developer is proposing a project with 488,000 sf of office and 476 units on the shopping center site. Design Opportunities •Create new park/plaza/outdoor space for residential uses •Create opportunity for retail/services/food + beverage •Connect to MV development •Improve ped/bike connections to San Antonio •Improve streets and increase tree canopy Sub Area Boundary Pipeline Projects Housing Element Sites Parcel Lines MV Proposed Project PROPOSED US-101 INTERCHANGE PLAN Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 56  Packet Pg. 87 of 613  S A N A N T O N I O R O A D A R E A P L A N SITE ANALYSIS 46 Fire Access How do streets provide for fire access to mid-rise buildings? Flooding How do projects integrate with public realm considering higher ground floor than sidewalks? Ped/Bike Infrastructure E. Charleston facilities inadequate for higher-density development Street Design Provide for wider sidewalks and increased tree canopy US-101 Buffer Provide for landscape buffer US-101 Interchange Plan Ped/Bike connection to US-101 interchange: multi-use path DEVELOPABLE AREA 25.8 acres HE SITES* 7.2 acres Proposed Project in MV •10.4 Acres Total Parcel Area •488,100 sf Office •476 Residential Units •28,500 sf of Commercial •~1.7 acres of Open Space Outdoor Space Provide publicly access outdoor space(s) for new development Total Existing Building Area : 528,800 sf *Palo Alto’s 2023-2031 Housing Element allocates a total of 1,559 new housing units to the Plan Area (26% of the total citywide) Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 57  Packet Pg. 88 of 613  S A N A N T O N I O R O A D A R E A P L A N 47 MV Proposed Project Street connection to Transport Ave Neighborhood connection to open spaces and retail Bike infrastructure improvements on E. Charleston Road Connection to ped/bike improvements on US-101 interchange Mobility Strategies Improve intersection Create a walkable block structure with pedestrian pathways Increase sidewalk widths and tree canopy Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 58  Packet Pg. 89 of 613  S A N A N T O N I O R O A D A R E A P L A N Street Design Goals •Improve pedestrian experience •Improve bike safety and comfort on E. Charleston •Increase tree canopy •Create transition area from sidewalk grade to building ground floor heights (need to be 3-8 ft above sidewalk level to meet FEMA standards) •Design streets to meet Fire Department aerial access standards to avoid on-site driveways for firefighting access (to increase unit yield and development feasibility) Pr o p e r t y L i n e Ex i s t i n g C u r b Pr o p e r t y L i n e Pr o p e r t y L i n e Ex i s t i n g C u r b Pr o p e r t y L i n e Pr o p e r t y L i n e Ex i s t i n g C u r b Pr o p e r t y L i n e East Charleston Rd (alternatives described in Mobility Section) Internal Streets (additional study needed in plan development) Existing Condition Existing Condition Alt 1 Alt 1 Alt 2 Alt 2 Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 59  Packet Pg. 90 of 613  S A N A N T O N I O R O A D A R E A P L A N Outdoor Space Considerations 49 ? •Size and amount of outdoor space? •Types of spaces? •Location priorities? •Connections to local ped/bike improvements? •Character of new outdoor space(s)? ? MV Project Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 60  Packet Pg. 91 of 613  S A N A N T O N I O R O A D A R E A P L A N Challenges to Creating New Outdoor Spaces 50 Small Parcels New outdoor spaces and pedestrian connections will require coordination across parcels DEVELOPABLE AREA 25.8 acres HE SITES 7.2 acres Proposed Project in MV (1 parcel) •10.4 Acres Total Parcel Area •488,100 sf Office •476 Units •28,500 sf of Commercial •~1.7 acres of Open Space Challenges •Parcels are small with multiple owners; ownership aggregation is distributed where it occurs •Small parcels are less feasible for residential development •Wider front setbacks are needed to improved sidewalks and increase tree canopy Opportunities •Allow higher value land uses (office) in exchange for creating new outdoor spaces •Distribute new outdoor spaces evenly across all parcels (require front yard “mini parks” on all parcels through requiring larger setbacks and access easements Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 61  Packet Pg. 92 of 613  S A N A N T O N I O R O A D A R E A P L A N 51 Outdoor Space Strategies and Alternatives KEY ISSUES •Visibility and Activation Fronting E. Charleston Road or along an interior street? •Amount of Open Space 1-3 acres of parks/plaza plus pedestrian pathways •Size and Distribution •One large park or distributed open spaces? •What is the minimum size… For the largest park? To be considered a park? •Concentrated on a few parcels or distributed as expanded setbacks on most parcels? Alt CTI-A4. Linear Parks on Expanded Setbacks Alt CTI-A2. Internal Park/PlazaAlt CTI-A1. Plaza/Park on E. Charleston Road Alt CTI-A3. One Large Park Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 62  Packet Pg. 93 of 613  S A N A N T O N I O R O A D A R E A P L A N Potential Outdoor Space Types 52 Small Park Mini Park Plaza Less than 0.25 acre Pocket Park Linear Greenway (widened setback) 0.25 to 0.5 acre 0.25 to 0.75 acre~ 1 acre Size varies with length Size varies with length~ 2 acre Neighborhood Park South Park San Francisco, CA Landsby North Mountain View, CA Santana Row San Jose, CA 6th Ave Park Seattle, WA Landsby North Mountain View, CA Johnson Park Palo Alto, CA Mews / Pedestrian Pathways Mission Bay San Francisco, CA Strongly supported by community Strongly supported by community Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 63  Packet Pg. 94 of 613  S A N A N T O N I O R O A D A R E A P L A N 53 Alt CTI -A1 | Location: Along E. Charleston Rd. KEY CONSIDERATIONS •High retail visibility and activation supports retail fronting outdoor space by maximizing visibility from Charleston •Better access and connection to potential bike facility along E. Charleston Road •More accessible to a wide range of users (transit users, cyclists, pedestrians) instead of just neighborhood residents •Adds public space to the public realm of a major corridor; complements streetscape investments •Traffic on E. Charleston could impact user comfort; noise and pollution from major street could impact usability of open space Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 64  Packet Pg. 95 of 613  S A N A N T O N I O R O A D A R E A P L A N 54 Alt CTI -A2 | Location: Interior to Neighborhood KEY CONSIDERATIONS •Retail visibility less from E. Charleston, could impact viability (retail could be added on street leading to open space to address this issue) •Better residential integration serving as an amenity focused on residents and more neighborhood oriented •Reduced noise and safety concerns supports comfort and safety for passive recreation and children’s activities Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 65  Packet Pg. 96 of 613  S A N A N T O N I O R O A D A R E A P L A N 55 Alt CTI -A3 | Configuration: Large Central Park KEY CONSIDERATIONS •Feasibility. A large outdoor space would require maximum parcel aggregation and additional height or higher-value land uses such as office to “pay” for the larger, consolidated outdoor space. This configuration is likely hardest to achieve. •Size. A 2-acre park may be very difficult to achieve in one location. If one larger outdoor space if preferred, the size may need to be evaluated for feasibility. •Programming of uses. A larger outdoor space allows for a wider variety of program elements, activities, and increased greenery/ landscaping. •Reduced noise and safety concerns. Supports comfort and safety for passive recreation, children’s activities, as well as community events. Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 66  Packet Pg. 97 of 613  S A N A N T O N I O R O A D A R E A P L A N 56 Alt CTI -A4 | Configuration: Linear Parks and Plaza KEY POINTS •High visibility and activation. Supports retail fronting outdoor space by maximizing visibility from E. Charleston •Integrated over time. Each landowner on certain streets would dedicate a widened setback to create parklets. •Usability. Narrower open space will limit program options and planting/landscape density but may improve retail and street activation. •Adds public open space to a major corridor; complements streetscape investments •Traffic on E. Charleston could impact user comfort; noise and pollution could impact usability of open space Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 67  Packet Pg. 98 of 613  S A N A N T O N I O R O A D A R E A P L A N •Support relocation of HE sites adjacent to US-101 to parcels closer to E. Charleston •Support parcel aggregation to implement outdoor space and connectivity goals •Explore allowing higher value office development to improve residential feasibility and implement outdoor space and connectivity goals Development Strategies 57 Small Parcel Sizes Support parcel aggregation to make project more feasible and implement open space goals HE Sites Relocate HE sites away from freeway Proposed Mixed-Use Office and Residential Project in MV 10.4 Acres One Parcel: Former Shopping Center DEVELOPABLE AREA 25.8 acres HE SITES 7.2 acres Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 68  Packet Pg. 99 of 613  S A N A N T O N I O R O A D A R E A P L A N 58 Land Use Alternatives (1/2) Alt CTI-B2: Allow Residential up to 90 feet •Estimated growth: •Allows developers to maximize mid- rise building type, providing more flexibility and financial feasibility. Alt CTI-B1: Allow Residential up to 60 feet •Estimated growth: •Maintain existing height limits •Limits residential and residential mixed-use buildings to 5 stories Alternative Summary 1.Residential up to 60 feet (5 stories); and existing allowed uses. 2.Residential up to 90 feet (8 stories); and existing allowed uses 3.Residential and Office up to 90 feet; and existing allowed uses. (Relocate HE sites) 4.Residential up to 160-250 feet and Office up to 135 feet; and existing allowed uses. (Relocate HE sites) ResidentialMixed Use with Retail Housing Element Sites Potential Open SpacePotential Connection ResidentialMixed Use with Retail Housing Element Sites Potential Open SpacePotential Connection Land use designation of parcels for illustrative purposes, to be considered in the policy development phase of the Area Plan Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 69  Packet Pg. 100 of 613  S A N A N T O N I O R O A D A R E A P L A N 59 Land Use Alternatives (2/2) Alt CTI-B4: Allow Office and Residential high-rise (160- 250 ft residential/135 ft office) •Estimated growth: 1500 units; 750,000 sf office/R+D (Net new 510,000 sf of office/R+D assuming 75% of parcels redevelop; no more than 175,000 sf net increase between North Fabian and CTI) •Jobs/housing balance is met in the CTI Area. •High-rise building types could reduce office parcel area and allow for more residential parcel area and outdoor space. Alt CTI-B3: Allow Office and Residential up to 90 feet (8 story residential/5-story office) •Estimated growth: 1,200 units; 600,000 sf office/R+D (Net new 360,000 sf of office/R+D assuming 75% of parcels redevelop; no more than 25,000 sf net increase between North Fabian and CTI) •Jobs/housing balance is met in the CTI Area. •Restricts office development to 5 stories, allowing more height for office could reduce office footprint for same amount of floor area. Relocate Housing Element Sites.Benefits to allowing office: •Move HE sites from US-101 adjacent parcels to internal parcels •Office development can help fund land area for parks and other community benefits •Office and Residential Mixed- use will better support retail and services •Office development may offset cost and improve feasibility for residential projects if developed by same company Residential (No Office)Mixed Use with Retail Housing Element Sites Potential Open SpacePotential Connection Office Allowed Residential (No Office)Mixed Use with Retail Housing Element Sites Potential Open SpacePotential Connection Office Allowed Relocate Housing Element Sites. Land use designation of parcels for illustrative purposes, to be considered in the policy development phase of the Area Plan Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 70  Packet Pg. 101 of 613  S A N A N T O N I O R O A D A R E A P L A N 60 Context: School Map Goals/Strategies •Create a safe ped/bike connection along Charleston Rd with Intersection improvements at San Antonio Rd. •Create a safe ped/bike route along San Antonio Rd Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 71  Packet Pg. 102 of 613  S A N A N T O N I O R O A D A R E A P L A N 61 CTI Land Use Alternatives Scenario Alt CTI-B1 60 ft height limit (No Office) Alt CTI-B2 90 ft height limit (No Office) Alt CTI-B3 90 ft height limit (Office Allowed ) Alt CTI-B4 135 ft height limit (Office Allowed ) Estimated Build-Out Up to 50%-75%Up to 50%-75%Up to 75%-100%Up to 75%-100% Residential Units Up to 1,000 to 1,500 new units Up to 1,300 to 1,900 new units Up to 1,100 to 1,500 new units Up to 1,500 to 2,000 new units Office/R+D 0 sf 0 sf 600,000 sf (new) 360,000 sf (net new in CTI) No more than +25,000 sf between CTI and Maxar 750,000 sf (new) 510,000 sf (net new in CTI) No more than +175,000 sf between CTI and Maxar Notes Less build-out is expected since residential alone is less financially profitable. Less build-out is expected since residential alone is less financially profitable. Palo Alto’s job-to-housing ratio policy can be maintained within the CTI area up to 750,000 sf of new office if a minimum of 1,500 units are built. Palo Alto’s job-to-housing ratio policy can be maintained within the CTI area up to 900,000 sf of new office if a minimum of 1,900 units are built. Total Parcel Area 25.8 acres HE Sites* Parcel Area 7.2 acres Existing Building Area 528,800 sf Existing Commercial Area 528,800 sf The commercial area includes an estimated 240,000 sf of office space, 288,800 sf of retail, and light industrial uses. Land Use Alternatives: Existing Condition (does not include pipeline projects) : *Palo Alto’s 2023-2031 Housing Element allocates a total of 1,559 new housing units to the Plan Area (26% of the total citywide) Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 72  Packet Pg. 103 of 613  Evaluating Trade -Offs Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 73  Packet Pg. 104 of 613  S A N A N T O N I O R O A D A R E A P L A N 63 Height/Density Trade -offs 60 ft Height Limit (status quo)90 ft Height Limit 160-250 ft Residential Limit* Allows up to (mid-rise "4 over 1" typology) Allows up to (mid-rise "5 over 3" typology) Allows a (high-rise construction typology) •“Fits” in better with adjacent lower scale buildings, more compatible building form and scale. •However, any project may use State Density bonuses to increase density/height up to 8 stories by providing affordable units on-site. •Most feasible building type - maximizes buildout for mid-rise construction typology. •Can yield a •Potentially because construction and land costs are distributed across a larger number of units. •Increases opportunities for •Provides by allowing up to three podium levels, limiting need to go below-grade. •Provides maximum number of new housing units (assuming projects are feasible and get built). •Provides to developer. •Potentially less feasible building type in high-value areas because it limits number of units. •Potentially more expensive units because of higher per unit costs. •To maximize units, is likely needed, which further drives up costs per unit and limits project feasibility. •Need to regulate built form for scale and height transitions to adjacent smaller-scale buildings. •Less feasible building type (at least in near-term) because of significant increase in costs per square foot for high-rise construction technology. Projects begin to become feasible around 14 stories in height (9 to 14-story not very feasible) Building Type Pros Cons *final height limit would be set in next stage of Area Plan with Council feedback Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 74  Packet Pg. 105 of 613  S A N A N T O N I O R O A D A R E A P L A N Housing Density + Typical Typologies 64 3-Story Townhouse 18-22 du/ac 4-Story Stacked Flats 20-30 du/ac 60 ft (5 story) Midrise 100-135 du/ac 90 ft (7-8 story) Midrise 135-200 du/ac 170 ft (16 story) Zoning range may be up to 250 feet High-rise 200-400 du/ac Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 75  Packet Pg. 106 of 613  S A N A N T O N I O R O A D A R E A P L A N 65 Land Use Trade-Offs in CTI Allowing New Office Along with Residential for New Mixed-Use Projects Restricting New Office, Allowing Only Residential/Residential Mixed-Use Office is the most desirable use in Palo Alto from a developer perspective. By allowing a mixed-use project to include office in addition to residential, the feasibility of a project increases, and offers an opportunity to negotiate the provision of community benefits such as outdoor space. High-density residential and residential mixed-use projects (residential above ground floor commercial) face feasibility challenges in high-value markets such as Palo Alto. Feasibility is further impacted if projects are required to provide community benefits like outdoor space, new connections on private property, etc. Possible outcomes of allowing office: -Improve project feasibility, ensuring that redevelopment happens in the near future. -Deliver residential units sooner as part of redevelopment. -Provide more space for parks/plazas/outdoor space. -Provide more space for new connections (using private property) -Provide other community benefits such as streetscape improvements. Possible outcomes of restricting office: -Redevelopment would likely take longer. -Larger residential projects may not develop without a corresponding higher-value product (office or townhomes). -Lower feasibility would likely mean smaller-scale development on scattered parcels without lot consolidation. -Incremental development without lot consolidation is unlikely to produce community benefits such as parks/plazas,infrastructure improvements. Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 76  Packet Pg. 107 of 613  S A N A N T O N I O R O A D A R E A P L A N 66 Statistical Analysis OF Alternatives: 20 -Year Build -Out EXISTING CHANGE ALTERNATIVES BUILDOUT TOTAL EXISTING + NEW SUB AREA EXISTING COMMERCIAL BUILDING AREA EXISTING RESIDENTIAL UNITS COMMERCIAL NET CHANGE RESIDENTIAL NET CHANGE LOWER DENSITY (75% to 100% buildout) 90 du/ac HIGHER DENSITY (75% to 100% buildout) 135 du/ac HIGHER DENSITY + OFFICE RESIDENTIAL COMMERCIAL EAST BAYSHORE 414,000 sf 0 units N/A N/A N/A N/A N/A N/A 414,000 sf to 517,500 sf WEST BAYSHORE 35,000 sf 0 units 0 100 to 200 units 100 to 200 units N/A 35,000 sf 100 to 200 units 35,000 sf to 44,000 sf NORTH FABIAN 683,000 sf 0 units -485,000 sf 700 to 1,500 units 700 to 1,000 units 1,000 to 1,500 units N/A 700 to 1,500 units 198,000 sf to 247,500 sf SOUTH FABIAN 177,000 sf 384 units -177,000 sf 600 to 1,100 units 600 to 800 units 800 to 1,100 units N/A 1,000 to 1,500 units 0 CTI 528,800 sf 0 units +371,000 sf to -499,000 sf 1,000 to 2,000 units 1,000 to 1,500 units 1,500 to 2,000 units 2,000 units + 900,000 sf office 1,000 to 2,000 units 0 sf to 900,000 sf CENTRAL SA 449,000 sf 0 units -209,000 sf 1,300 to 2,400 units 1,300 to 1,800 units 1800 to 2,400 units N/A 1,300 to 2,400 units 240,000 sf to 300,000 sf SOUTH SA 99,000 sf 125 units 0 0 0 units 0 units N/A 125 units 99,000 sf to 124,000 sf GREENHOUSE 0 sf 228 units 0 0 0 units 0 units N/A 228 units 0 ALMA 13,600 sf 65 units 0 100 to 200 units 100 to 120 units 120 to 200 units N/A 165 to 265 units 13,600 sf TOTAL 2,399,400 sf 802 units -500,000 sf to -1,370,000 sf 3,800 to 7,400 units 3,800 to 5,420 units 5,220 to 7,200 units Up to 935,000 sf 4,600 to 8,200 units 999,600 sf to 2,146,600 sf Note: Palo Alto’s 2023-2031 Housing Element allocates a total of 1,559 new housing units to the Plan Area (26% of the total citywide) Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 77  Packet Pg. 108 of 613  S A N A N T O N I O R O A D A R E A P L A N 67 Summary of City’s Housing Initiatives Recent City initiatives to stimulate housing production •Housing Element (2023-2031) has identified 53 opportunity sites in the Plan Area. •Housing Element allocates 1,559 new housing units to the Plan Area (26% of total citywide allocation) •GM and ROLM-zoned districts within Plan Area designated as Focus Areas. •City’s Housing Incentive Program (HIP) applies to a portion of the Plan Area. Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 78  Packet Pg. 109 of 613  Secondary Sub Area Alternatives - East Bayshore - West Bayshore - Alma Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 79  Packet Pg. 110 of 613  S A N A N T O N I O R O A D A R E A P L A N Secondary Opportunity Areas East Bayshore •Alt EB-1: Low-density commercial office (status quo) •Alt EB-2: High-density commercial office •Alt EB-3: Mixed-use; allow residential (alternative removed) West Bayshore (HE Site) •Alt WB-1: Allow residential and keep as HE Site (status quo) •Alt WB-2: Restrict residential, move the HE site to within North Fabian or South Fabian Areas Alma •SB 79 will allow residential on these parcels up to 65/75 feet in height with a minimum density of 30 du/ac Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 80  Packet Pg. 111 of 613  S A N A N T O N I O R O A D A R E A P L A N 70 East Bayshore ALT EB-1 Low-density commercial office (status quo) ALT EB-2 High-density commercial office Build-Out No change Up to 75%-100% F.A.R.0.4 FAR Allow Higher FAR Commercial Uses 414,000 sf existing No new commercial 414,000 sf existing Up to 103,500 sf of net new commercial Total Parcel Area 37.5 acres HE Sites* Parcel Area 0 acres Existing Building Area 414,000 sf 414,000 sf Land Use Alternatives (includes pipeline projects): Existing Condition (does not include pipeline projects) : *Palo Alto’s 2023-2031 Housing Element allocates a total of 1,559 new housing units to the Plan Area (26% of the total citywide) Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 81  Packet Pg. 112 of 613  S A N A N T O N I O R O A D A R E A P L A N 71 West Bayshore ALT WB-1 Allow residential and keep as HE Site (status quo) ALT WB-2 Restrict residential, move the HE Site. Build-Out Up to 75%-100%No Change Density / Office F.A.R 90 du/ac 0.4 FAR Residential Units Up to 100 to 200 new units 0 new units Commercial Uses 35,000 sf existing up to 35,000 sf loss of commercial 35,000 sf existing No net new commercial Total Parcel Area 2.1 acres HE Sites* Parcel Area 2.1 acres Existing Building Area 35,000 sf Existing Commercial Area 35,000 sf Land Use Alternatives (includes pipeline projects): Existing Condition(does not include pipeline projects) : *Palo Alto’s 2023-2031 Housing Element allocates a total of 1,559 new housing units to the Plan Area (26% of the total citywide) Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 82  Packet Pg. 113 of 613  S A N A N T O N I O R O A D A R E A P L A N SB 79: Alma and parcels within ½-mile radius of Caltrain •Typical Lot: Single-family Eichler House on 8,000 sf lot (5.5 du/ac) with a home value from $3-4 million •SB 79 would allow redevelopment of a parcel up to heights/density outlined below; 30 du/ac minimum density is required (6 units on typical parcel size) •Outside of religious facility sites, redevelopment under SB 79 is not likely due to existing home values •SB 79: ¼ Mile Radius •Up to 75 ft; 120 du/ac •SB 79: ½ Mile Radius •Up to 65 ft; 100 du/ac ¼ Mile Radius ½ Mile Radius Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 83  Packet Pg. 114 of 613  Mobility Alternatives Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 84  Packet Pg. 115 of 613  S A N A N T O N I O R O A D A R E A P L A N Mobility Context – Overview POOR WALK/BIKE CONNECTIVITY There are disconnected bike lanes, narrow sidewalks, wide arterials that create barriers to walking and biking. HIGH TRAFFIC VOLUMES The corridor experiences heavy traffic and truck volumes with congestion throughout the day. AUTO-ORIENTED DESIGN The area has wide roads, low-density land use, and development that prioritizes automobiles. Despite proximity to bus stops and Caltrain, there is poor integration with transit, limiting alternatives to driving. Coordination with Mountain View and Caltrain, as well as other partners (e.g., Google, private developers) will be necessary to advance projects across boundaries. INTERAGENCY COORDINATION NEEDS LACK OF TRANSIT INTEGRATION Characteristics of the existing transportation and circulation environment 74 Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 85  Packet Pg. 116 of 613  S A N A N T O N I O R O A D A R E A P L A N Mobility Context – What We Heard •Build on and coordinate with prior and current planning and design efforts •2026 Bicycle and Pedestrian Transportation Plan •South Palo Alto Bike/Ped Connectivity Project •US-101 Interchange Project •Fabian Way South Palo Alto Bikeways Demonstration Project •Prioritize safe connections to schools, parks, retail, and transit •Improve connections across San Antonio Rd at Nita Ave, Middlefield Rd, and Charleston Rd •Enhance connection to San Antonio Caltrain Station •Create comfortable walking and biking experience along and across San Antonio Road •Provide separated bikeway or multi-use path •Consider increase in vehicle and truck traffic related to new development in Mountain View and Palo Alto Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 86  Packet Pg. 117 of 613  S A N A N T O N I O R O A D A R E A P L A N Mobility Context – Walking, School Routes 76 Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 87  Packet Pg. 118 of 613  S A N A N T O N I O R O A D A R E A P L A N Mobility Context – Biking 77 Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 88  Packet Pg. 119 of 613  S A N A N T O N I O R O A D A R E A P L A N Mobility Context – Transit, Parking 78 Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 89  Packet Pg. 120 of 613  S A N A N T O N I O R O A D A R E A P L A N Mobility Context – Safety 79 Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 90  Packet Pg. 121 of 613  S A N A N T O N I O R O A D A R E A P L A N 80 Special Set Back •Special setbacks along several streets in the Plan Area are shown here for reference. Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 91  Packet Pg. 122 of 613  S A N A N T O N I O R O A D A R E A P L A N 81 2026 BPTP Complete Vision Network 2026 BPTP Recommendations •Class I shared use path along San Antonio Road from E. Charleston Road to Terminal Boulevard/Baylands Nature Preserve •Class IV separated bikeways on •San Antonio Road between Alma Street and Charleston Road (SB_20) •Middlefield Road within City limits •Charleston Road within City limits •Alma Street from Meadow Drive to San Antonio Avenue •Fabian Way from Meadow Drive to Charleston Road (SB_23) •Class IIIb bicycle boulevard on Mackay Drive •Intersection improvements at Charleston Rd (Int_07) and Middlefield Rd (Int_12) •San Antonio Road Area is identified as a Pedestrian Priority Area Mobility Context – Projects, Plans, and Policies Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 92  Packet Pg. 123 of 613  S A N A N T O N I O R O A D A R E A P L A N 82 Mobility Context – Projects, Plans, and Policies •T-3.5. When constructing or modifying roadways, plan for use of the roadway by all users •T-3.6. Consider pedestrians, bicyclists, e-bikes and motorcycles when designing road surfaces, curbs, crossings, signage, landscaping and sight lines •Create a culture and climate of systemic safety by addressing the key risk factors and barriers to safety, including: •Making design, maintenance and operations decisions that prioritize safety •Commit to support areas zoned for increased density and infill development with transportation facilities and improvements to enable safer multi-modal transportation for present and future road users •T-3.14. Continue to prioritize the safety of school children in street modification projects that affect school travel routes, including during construction Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 93  Packet Pg. 124 of 613  S A N A N T O N I O R O A D A R E A P L A N 83 Prior and Current Planning and Design Efforts US 101 Interchange Improvements – San Antonio Road Fabian Way Protected Bike Lanes Charleston/San Antonio Road Intersection Design Potential future ped/bike connection Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 94  Packet Pg. 125 of 613  Mobility Strategies Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 95  Packet Pg. 126 of 613  S A N A N T O N I O R O A D A R E A P L A N Reimagine the corridor as a multimodal spine that balances mobility with placemaking 85 Mobility Strategies to Support Land Use Alternatives PARKING AND DEMAND MANAGEMENT Apply strategies to reduce travel demand and organize allocation of curb space to improve access and efficiency. PEDESTRIAN-FIRST DESIGN Prioritize comfortable, accessible, and inviting streets that encourage walking and biking (while recognizing San Antonio as a regional corridor and truck route. LOW-STRESS BIKING ROUTES Provide high quality bikeways that meet the needs of people of all ages and abilities. Integrate walking, biking, shuttles, and shared mobility to create a seamless journey from doorstep to destination. SMART CORRIDOR TECHNOLOGY Use real-time data, adaptive signals, and digital tools to optimize traffic flow and enhance multimodal safety. FIRST/LAST MILE CONNECTIONS Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 96  Packet Pg. 127 of 613  S A N A N T O N I O R O A D A R E A P L A N Create comfortable, accessible, and vibrant environments where walking is the most convenient and enjoyable mode of travel. Pedestrian -First Design short blocks Implement 2026 BPTP Pedestrian Design Guidelines and increase walkability with short block lengths and paseos 86 Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 97  Packet Pg. 128 of 613  S A N A N T O N I O R O A D A R E A P L A N Low -Stress Biking Infrastructure Provide high-quality bikeways that meet the needs of people of all ages and abilities. Class IV Separated Bikeway Protected Intersection Class I Shared Use Path Implement 2026 BPTP recommendations and applicable countermeasures from the Safety Action Plan Appendix E 87 Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 98  Packet Pg. 129 of 613  S A N A N T O N I O R O A D A R E A P L A N Types of Bikeways Source: Caltrans, Toward an Active California, State Bicycle and Pedestrian Plan, 2017. Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 99  Packet Pg. 130 of 613  S A N A N T O N I O R O A D A R E A P L A N First/Last Mile Connections - Overview Integrate walking, biking, shuttles, and shared mobility to create a seamless journey from doorstep to destination. Shuttles Short-distance, fixed-route, circulator-style trips or flexible, responsive, and sustainable transport to bridge the first/last mile. Mobility Hubs A place where multiple transportation modes are cohesively and conveniently located to provide an integrated suite of mobility services and amenities. Shared Micromobility Any shared small, low-speed, human- or electric-powered transportation device, including bicycles, scooters, electric-assist bicycles, electric scooters (e-scooters), and other small, lightweight, wheeled conveyances. Wayfinding Use of signs, maps, and other visual cues to help people navigate through an area. Effective wayfinding systems improve accessibility and user experience. 89 Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 100  Packet Pg. 131 of 613  S A N A N T O N I O R O A D A R E A P L A N First/Last Mile Connections - Mobility Hubs A place where multiple transportation modes are cohesively and conveniently located to provide an integrated suite of mobility services and amenities. Features Rendering of Mobility Hub Source: mtc.ca.gov/planning/transportation/mobility-hubs •Real-time transit information •Shuttle service •Pick-up/drop-off zone •Electric vehicle charging •Vehicle parking •Enhanced crossings •Low-stress bicycle routes •Bicycle racks •Covered bike storage/lockers •Shared micromobility •Transit shelter •San Antonio Rd/Charleston Rd •San Antonio Rd/Middlefield Rd •San Antonio Caltrain Station Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 101  Packet Pg. 132 of 613  S A N A N T O N I O R O A D A R E A P L A N Organize allocation of curb space for vehicles, deliveries, and shared mobility to improve access and efficiency. Parking and Demand Management - Curbspace Prioritize and accommodate various curb functions depending on curb needs in different contexts. Access for Goods Space for deliveries, used for short periods of time. Access for People Active space for transit boardings, passenger loading, and shared mobility services. Public Space and Services Space for use by people and public services, such as parklets, landscaped areas, and fire hydrants. Storage for Vehicles Curb lane is intended to be used for the storage of vehicles or bicycles for established time periods, such that it is unavailable for other purposes. Movement Curb lane is used for the movement of vehicles or active transportation modes and is unavailable for other purposes. 91 Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 102  Packet Pg. 133 of 613  S A N A N T O N I O R O A D A R E A P L A N Implement strategies intended to reduce travel demand, shift trips to more sustainable modes, and improve the efficiency of the mobility network. Parking and Demand Management -Transportation Options Provide Bicycle Parking and Repair Stations Provide designated, secure and convenient areas for bike parking and bike maintenance and repair. Improve Walking/Biking Access Include streetscape improvements that make it easy and comfortable to walk and bike. Incorporate Shared Vehicle Services and Bike Fleets Provide car-share parking and bike fleets on-site and offer subsidized car- share memberships. Create Supportive Mix of Land Use Incorporate a mix of residential, commercial, and institutional land uses and increase the density of uses. Integrate Communications and Information Provide real-time transit information and wayfinding signage. Apply transportation demand management strategies to make sure that new development is designed to make it easier for tenants, residents, employees, and visitors to get around using sustainable modes. 92 Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 103  Packet Pg. 134 of 613  S A N A N T O N I O R O A D A R E A P L A N Smart Corridor Technology Keep Cycles Short Transit Signal Priority & Leading Bike/Ped Intervals & Extended Time to Cross Signal interconnectivity and coordination Time to Intended Speed Adjust by Time of Day Real-time traffic management 93 Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 104  Packet Pg. 135 of 613  Mobility AlternativesSan Antonio Road Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 105  Packet Pg. 136 of 613  S A N A N T O N I O R O A D A R E A P L A N San Antonio Rd Priorities A. East of Charleston Rd o Enhance connection to and across US-101 o Create connection through to Fabian Way o Coordinate with VTA US-101 Interchange Project and Google o BPTP Recommendation: Class IV - Separated Bikeways; Class I - Shared Use Path north of Bayshore Road o Provide comfortable walking and biking facilities o Enhance connections across San Antonio Rd o Maintain capacity for vehicle and truck traffic o Coordinate with landowners and developers o BPTP Recommendation: Class IV - Separated Bikeways o Caltrain Station connection o Nita Avenue crossing improvements o San Antonio Avenue enhancements o Coordinate with Mountain View, Caltrain, and Google o BPTP Recommendation: Class IV – New Separated Bikeway on San Antonio Avenue and new Class IV – New Separated Bikeway on San Antonio Road from overcrossing to Middlefield A B C 95 Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 106  Packet Pg. 137 of 613  S A N A N T O N I O R O A D A R E A P L A N San Antonio Intersection Improvements D. Charleston Rd Intersection o Create protected intersection o Remove side street with diagonal parking, extend pedestrian zone o Modify lane geometry, consider removing dual left turn lanes to provide median refuge o Explore grade separated crossing o Create protected intersection o Consolidate existing driveway access o Modify lane geometry, o remove westbound right turn lane, o consider removing dual left turn lanes to provide median refuge o Explore grade separated crossing o Extend existing bike lanes through the intersection o Enhance connection to bike boulevard on Mackay Dr D E F 96 Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 107  Packet Pg. 138 of 613  S A N A N T O N I O R O A D A R E A P L A N A. East of Charleston Rd 97 San Antonio Road with planned US 101 Interchange Improvements that include bike path over 101 •Class I multi-use path or Class IV separated bikeway along San Antonio from Charleston to US-101 interchange ped/bike overpass •Ped/bike connection across San Antonio Road and through to Fabian Way to access destinations north of CTI Area Google Streetview images of San Antonio Road at US 101 SB Off Ramp, facing east 8 – 12 ft As Space Allows Expand sidewalk to create a 8-12 ft wide multi-use ped/bike path on San Antonio Rd Connect San Antonio Interchange Bike Path to Fabian Way and Transport St Expand sidewalk to create a 8-12 ft wide multi-use ped/bike path on San Antonio Rd Planned US 101 Interchange Improvements Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 108  Packet Pg. 139 of 613  S A N A N T O N I O R O A D A R E A P L A N D. Potential Grade -Separated Crossing 98 Would require 9% ramp or ~ 300 feet for 5% 175 ft Would require 30-40 feet setback Spiral ramp requires 100 ft x 100 ft dimension, roughly the size of the gas station property Potential two-way shared-use path Potential two-way shared-use path Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 109  Packet Pg. 140 of 613  S A N A N T O N I O R O A D A R E A P L A N 99 •Heart of the Central San Antonio sub area (mixed-use change area) •Currently designated a high-stress street for biking •Experiences truck traffic and congestion throughout the day •2026 BPTP recommends prioritizing intersection improvements at Charleston Rd and Middlefield Rd •2026 BPTP recommends Class IV separated bikeways on each side of the street B. Charleston Rd to Middlefield Rd - Existing 24’24’ Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 110  Packet Pg. 141 of 613  S A N A N T O N I O R O A D A R E A P L A N 100 Context: Charleston Rd to Middlefield Rd - Existing •Utilities/Infrastructure Challenges •Potential Pinch-Points •Unique Situations Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 111  Packet Pg. 142 of 613  S A N A N T O N I O R O A D A R E A P L A N 101 B. Charleston Rd to Middlefield Rd - Alternatives Existing Condition 24’24’24’24’ 24’24’24’24’ Alt MSA-2 Alt MSA-3 Alt MSA-1 Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 112  Packet Pg. 143 of 613  S A N A N T O N I O R O A D A R E A P L A N 102 Category Existing ALT MSA-1 Separated Bikeway, Wider Sidewalks ALT MSA-2 Shared Use Path (north) + Bikeway (south) ALT MSA-3 Two Way Bikeway Both Sides Bike Facility Type Class III (shared lane)Class IV Class I shared use path north + Class IV south Class IV two way (both sides) Curb to Curb Width 76.5 ft 76.5 ft 76.5 ft 55.5 ft (moves curbs, removes existing trees) ROW Required 100.5 ft (Existing)100.5 ft 110.5 ft 105.5 ft Additional Easements NA No change 10 ft (7ft on north side)5ft (2.5ft each side) Bicycle Facility Width NA 7 ft 12 ft two-way shared use path (north) + 7 ft bikeway (south)10 ft two-way path (each side) Sidewalk Width 5 ft 5-8 ft 5-8 ft 8 ft On-Street Parking 8 ft; No Change Removed (101 spaces)Removed on south side (40 spaces total removed)Removed (101 spaces) Considerations • No change •Separated, low stress bicycle and pedestrian facility •Improved safety for bicyclists and pedestrians crossing at intersections •No curb moves •Space for placemaking •High comfort two-way path on north side •Improved safety for bicyclists and pedestrians crossing at intersections •Some parking retained •Space for placemaking •Highest comfort for bicycles and pedestrians •Improved safety for bicyclists and pedestrians crossing at intersections •Space for placemaking Constraints • No change •Intersection turn consolidation •Removal of parking •Intersection turn consolidation •Minor parking impacts •Large ROW needs (10ft), requires coordination with properties on west side •Impact to tree at pinch point near Greenhouse residences •Complete reconstruction of curb to curb required and considerations related to utilities and stormwater infrastructure •Removal of parking •Impact to trees between existing curb and sidewalk •Taller buildings require reduced distances to fire apparatus Consistent with 2026 BPTP Recommendations NA •Yes •Partially •Yes B. Charleston Rd to Middlefield Rd – Alternatives MatrixItem 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 113  Packet Pg. 144 of 613  S A N A N T O N I O R O A D A R E A P L A N B. Charleston Rd to Middlefield Rd – Alt MSA-1 •Separated bikeway with wide sidewalks and no parking on both sides •Meets 2026 BPTP •Considerations o Separated and low stress bicycle and pedestrian facilities on both sides, but does not fully mitigate traffic conflicts along this truck route o Curbs and median remain in place o Widening sidewalks would require 3' right-of-way within the special setback o All parking removed 24’24’ Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 114  Packet Pg. 145 of 613  S A N A N T O N I O R O A D A R E A P L A N •Shared use path and parking on north side with separated bike facility, wider sidewalks, and no parking on the south side •Equivalent to 2026 BPTP o Modifies 2026 BPTP Class IV separated bikeway to high comfort Class I shared-use path on north side o Low-stress bicycle facilities on both sides o Curbs and median remain in place, some parking retained o Requires right-of-way or easements within the special setback (7' north,3' south with sidewalk widening) B. Charleston Rd to Middlefield Rd – Alt MSA-2 24’24’ Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 115  Packet Pg. 146 of 613  S A N A N T O N I O R O A D A R E A P L A N Alt MSA-2: Multi-Use Path on North Side Expand sidewalk to create 8-12 ft wide multi-use ped/bike path Maintain street trees Existing trees may create pinch points 10 – 12 ft As Space Allows •Work with adjacent property owners to expand existing sidewalk into a two-way multi-use path •Maintain as many existing trees as possible •Pinch-points may be unavoidable without moving infrastructure or removing some trees Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 116  Packet Pg. 147 of 613  S A N A N T O N I O R O A D A R E A P L A N •Exceeds 2026 BPTP with Class IV two-way bikeways on both sides of the street separated from sidewalks •Considerations o High comfort bicycle and pedestrian facilities providing two- way separated travel for people walking and biking o Removes parking on both sides o Impacts tree near Greenhouse residences o Requires relocation of all existing street trees o 20 feet on each side of the street for pedestrian and bike facilities •Potential Trade-Offs o Requires reconstruction of curbs to narrow roadway, median remains o Requires right-of-way within special setback on both sides o Requires relocation of significant utilities and infrastructure B. Charleston Rd to Middlefield Rd – Alt MSA-3 24’24’ 24’24’ Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 117  Packet Pg. 148 of 613  S A N A N T O N I O R O A D A R E A P L A N C. West of Middlefield Rd 107 •Enhance connections to the Caltrain Station •Provide low-stress bikeway on San Antonio Ave •Extend and connect bike path to Caltrain Station •Create high visibility pedestrian and bike crossing markings •Coordinate with Mountain View, Alphabet, and Caltrain to provide Mobility Hub at/near the Caltrain Station •Enhance bike/ped crossings at Nita Ave to connect to Mackay Dr Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 118  Packet Pg. 149 of 613  S A N A N T O N I O R O A D A R E A P L A N C. West of Middlefield Rd (+ San Antonio Ave) 108 Convert turn lane to separated bikeway along San Antonio Rd and transition to San Antonio Ave at Byron St Remove left turn from Byron St to San Antonio Ave Provide low-stress bikeway and lighting enhancements along San Antonio Ave from Byron St to Alma St •Existing cross-section varies from 30' to 40' •Implementing separated bikeway (2026 BPTP recommendation)would require removal of on-street parking and landscaping strip •Provide pedestrian-scale lighting •Provide low-stress bikeway, consider o Shared use path (Class I) o Bike boulevard with traffic calming (Class III) Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 119  Packet Pg. 150 of 613  S A N A N T O N I O R O A D A R E A P L A N San Antonio Rd Connection to Caltrain 109 Enhance connection from Mackay Dr across San Antonio Rd to existing bike lanes on Mayfield Ave Explore opportunities to improve connection through existing underpass •Partner with Mountain View and Alphabet to strengthen existing connections to Caltrain o Enhance connection from Mackay Dr across San Antonio Rd to Nita Ave/Mayfield Ave o Explore opportunities to improve connections through existing underpass o Simplify San Antonio Ave / Briarwood Way intersection Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 120  Packet Pg. 151 of 613  S A N A N T O N I O R O A D A R E A P L A N Alma Street and Connection to Caltrain 110 Widen existing sidewalk to shared use path on west side of Alma St from San Antonio Ave to Caltrain station Reduce curb radii and add bike crossing markings connecting to new shared use path on west side of Alma St Construct separated bikeway on east side of Alma St Widen existing sidewalk to shared use path on west side of Alma St from San Antonio Ave to Caltrain station Reduce curb radii and add bike crossing markings connecting to new shared use path on west side of Alma St Construct separated bikeway on east side of Alma St Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 121  Packet Pg. 152 of 613  S A N A N T O N I O R O A D A R E A P L A N 111 Alma Street (existing conditions) Widen existing sidewalk to shared use path on west side of Alma St from San Antonio Ave to Caltrain station Reduce curb radii and add bike crossing markings connecting to new shared use path on west side of Alma St Construct separated bikeway on east side of Alma St Utilize existing landscaping strip to construct separated bikeway on east side of Alma St •2026 BPTP recommends separated bikeway along Alma St from San Antonio Ave to Meadow Dr •Limited driveway conflicts along east side •Landscaping strip is approx. 15' wide •Coordinate with Caltrain and Mountain View to enhance existing connection from San Antonio Ave to Caltrain station Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 122  Packet Pg. 153 of 613  S A N A N T O N I O R O A D A R E A P L A N 112 Alma Street •Provide low-stress bikeway on Alma Street •Create high visibility pedestrian and bike crossing markings •Implement signal timing strategies to manage vehicle speeds along the corridor •Keep cycles short •Provide leading intervals for walk/bike •Time signals to intended speeds •Adjust timing plans by time of day •Coordinate with Mountain View, Google, and Caltrain to provide Mobility Hub at/near the Caltrain Station Keep Cycles Short Time to Intended Speed Adjust by Time of Day Leading Pedestrian Intervals Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 123  Packet Pg. 154 of 613  Mobility Improvements E. Charleston Road Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 124  Packet Pg. 155 of 613  S A N A N T O N I O R O A D A R E A P L A N Charleston Road Strategy 114 Fabian to SA SA to MV SA/Charleston Intersection •Improve ped/bike facilities on E. Charleston Road •Improve intersection safety •Connect to proposed ped/bike facilities on San Antonio Road Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 125  Packet Pg. 156 of 613  S A N A N T O N I O R O A D A R E A P L A N 115 Intersection : E. Charleston Rd and San Antonio Rd Goals: •Improve pedestrian/bike movements across the intersection •Integrate preferred alternatives for San Antonio Road and Charleston Road •Protected intersection •Reduce crossing distance •Reconfigure diagonal parking to ped/bike facilities •Grade separated crossing (limited touchdown area on south side) Approved Project Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 126  Packet Pg. 157 of 613  S A N A N T O N I O R O A D A R E A P L A N 116 Charleston Rd: San Antonio Road to Mountain View Proposed Improvements •Improve neighborhood connections to Mountain View •Improve pedestrian and bike infrastructure on Charleston Road •Connect to proposed US- 101 bikeway interchange Bike Infrastructure Setbacks required for new bike infrastructure on Charleston Street Design Provide for wider sidewalks and increased tree canopy 101 Interchange Plan B Ped/bike connection to US-101 interchange multiuse path Neighborhood connection to open spaces and retail Bike infrastructure improvements on E. Charleston Road Block Size Create pedestrian pathways at least one every 800 feet Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 127  Packet Pg. 158 of 613  S A N A N T O N I O R O A D A R E A P L A N 10 ft. Setback Pr o p e r t y L i n e Ex i s t i n g C u r b Pr o p e r t y L i n e 117 Charleston Road South of San Antonio (facing south) Existing Typical Section Bike lanes too narrow Sidewalk too narrow for high density development Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 128  Packet Pg. 159 of 613  S A N A N T O N I O R O A D A R E A P L A N 118 ALT MCH -1: STREET SECTION E. Charleston Road south of San Antonio (section shown facing south) Exiting 10 ft. Setback Preferred 15 to 17 ft. Setback Pr o p e r t y L i n e Ex i s t i n g C u r b Pr o p e r t y L i n e •Goals: •Create safe and comfortable bike connection to and across San Antonio Road •Connected new development in CTI and Mountain View to other amenities •Alternative Concept: •Create 14 feet wide multi-use path on north side of E.Charleston Road •Keep existing curbs •Expand existing setback by 5 to 7 feet Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 129  Packet Pg. 160 of 613  S A N A N T O N I O R O A D A R E A P L A N 119 ALT MCH -2: STREET SECTION E. Charleston Road south of San Antonio (section shown facing south) Pr o p e r t y L i n e Exiting 10 ft. Setback Ex i s t i n g C u r b Preferred 15 to 17 ft. Setback Pr o p e r t y L i n e Curb moved by 6 ft. •Goals: •Create safe and comfortable bike connection to and across San Antonio Road •Connected new development in CTI and Mountain View to other amenities •Alternative Concept: •Increase curb-to-curb dimension to widen bike lanes from 5 feet wide to 8 feet wide •Increase sidewalk width •Expand existing setback by 5 to 7 feet Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 130  Packet Pg. 161 of 613  S A N A N T O N I O R O A D A R E A P L A N Charleston Rd: Fabian Way to San Antonio Road •Reconfigure the Fabian Way - San Antonio Road intersection to improve safety and circulation •Calm turning movements with a raised crosswalk on Fabian Way •Remove diagonal parking spaces to support a safer, more efficient intersection layout •Create space for placemaking elements, micromobility parking, and enhanced bus stop amenities Alt MCH-B1 Proposed Section Existing Section Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 131  Packet Pg. 162 of 613  S A N A N T O N I O R O A D A R E A P L A N 121 Traffic Volumes for E. Charleston to Fabian Way AM Peak Hour PM Peak Hour Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 132  Packet Pg. 163 of 613  Mobility Improvements Fabian Way Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 133  Packet Pg. 164 of 613  S A N A N T O N I O R O A D A R E A P L A N Fabian Way •Address Fabian Way planned improvements •Address potential future needs with residential land use at Maxar Site •Address pick-up drop-off at JCC and private schools •Address potential to add traffic signal at Federation Way and/or other locations Future Residential Development JCC Gym/ Afterschool Program Federation Way Fa b i a n W a y Potential Ped/Bike Path Fa b i a n W a y Private School Private School Potential new intersections Potential new traffic signal Protected intersection Item 3 Attachment A - San Antonio Road Area Plan Land Use and Transportation Alternatives        Item 3: Staff Report Pg. 134  Packet Pg. 165 of 613  2991 SHATTUCK AVE, #203 | BERKELEY, CA. 94705 | P: 510.647.5291| STRATEGICECONOMICS.COM MEMORANDUM To: Robert Cain, Principal Planner, City of Palo Alto From: Derek Braun, Principal T.J. McKiernan, Associate Date: March 24, 2026 Project: San Antonio Road Area Plan Subject: Analyses Supporting Consideration of the Plan Alternatives: Development Conditions and Funding / Delivery Approaches for Parks and Mobility Improvements Strategic Economics evaluated three topics related to the City of Palo Alto’s consideration of “Plan Alternatives” for the San Antonio Road Area Plan. Those topics included the following: 1. The financial performance of housing and office development prototypes in the Plan Area that align with the Plan Alternatives’ visions (and therefore the ability of future development to fund other improvements included in the Plan Alternatives). 2. Whether the quantity and types of development described in the alternatives for the “Maxar Site” and “CTI Site” would generate sufficient parkland dedication and Parks Impact Fee revenues to construct new public parks, paseos, and outdoor spaces (collectively referred to as “parks” throughout this memorandum). 3. Tools the City of Palo Alto can use to fund and secure land for parks and for improvements included in the “Mobility Alternatives,” given that much of the required land is currently privately owned, and significant capital improvement projects may be required. The Plan Alternatives being considered by the City of Palo Alto include variations in the intensity and types of uses accommodated in the Plan Area. The Plan Alternatives also include varying quantities of public parks, paseos, and outdoor space to support the Plan Area’s gradual transformation into a set of cohesive mixed-use neighborhoods and employment centers. The Plan Alternatives identify the CTI Sub Area and the Maxar Site (in the North Fabian Sub Area) as being two of the most significant areas of potential change, with each consisting of approximately 25 acres of potential future development sites. New paseos in the CTI Sub Area would serve as a new pedestrian and bicycle mobility connection in addition to providing outdoor space. The Mobility Alternatives—a sub-component of the Plan Alternatives—cover multimodal transportation improvements throughout the Plan Area, including for the key segment of San Antonio Road from Charleston Road to Middlefield Road. The Mobility Alternatives include enhanced walking and biking facilities designed to improve comfort and align with applicable safety standards. Their implementation requires varying levels of funding for construction and acquisition of easements or rights-of-way from private property owners. Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 135  Packet Pg. 166 of 613  March 24, 2026 Following this introduction, the remainder of the memorandum consists of the sections described below: • Residential and Office Development Conditions (page 2): Describes residential and office development “prototypes,” their applicability to the study geographies, and their current and potential future financial performance under varying market and development conditions. • Public Parks Costs and Funding (page 9): Defines the land use scenarios analyzed to reflect the Maxar Site and CTI Sub Area Plan Alternatives. Compares the cost to provide parks in the scenarios with the contributions of land and funding that would be generated by development in the scenarios, based on current City of Palo Alto parkland dedication and Park Impact Fee requirements. • Park Delivery Tools (page 14): Describes tools the City of Palo Alto can potentially use to acquire land for parks in the Plan Area, depending on the magnitude and pace of development proposals. • Mobility Alternatives Implementation Considerations (page 15): Describes challenges for delivery of each Mobility Alternative using the segment of San Antonio Road between Charleston Road and Middlefield Road as an example. Explains the major cost drivers associated with each Mobility Alternative, and identifies the pros and cons of potential funding mechanisms and land acquisition tools to implement the Mobility Alternatives. The Appendix provides additional detailed tables that describe key assumptions, calculations, and outputs of the analyses. Residential and Office Development Conditions This section reviews the results of a preliminary analysis of the financial performance (from a developer’s perspective) of development prototypes representing residential and commercial developments that align with the Plan Alternatives’ visions for the Maxar Site and CTI Sub Area. The analysis examined the relative performance of the development prototypes under both current and foreseeable future market and economic conditions. The findings are intended to inform consideration of the mix and scale of uses included in the Plan Alternatives. Residential prototypes included ownership townhomes, five-story multifamily rental housing, and eight-story multifamily rental housing (see Figure 1). Commercial prototypes included a five-story office building and an eight-story office building (see Figure 2). The two townhome prototypes and the two office prototypes respectively occupy sites of the same size, making the key difference between these prototypes the density or floor area ratio (FAR) achieved. The analysis determined the approximate “residual land value” associated with each prototype, which represents the developer’s ability to pay for land after addressing all other project costs and required return on investment. Expressing the findings as a residual land value provides a uniform metric for comparing the performance of different prototypes. Comparison of the residual land value to the typical value of recently sold properties in the Plan Area also indicates the relative financial feasibility of the development prototypes. Detailed assumptions and outcomes of the analyses are shown in the Appendix. Since a variety of development challenges exist throughout the Bay Area in the current market cycle, the findings also describe how the performance of the development prototypes may change over time Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 136  Packet Pg. 167 of 613  March 24, 2026 under foreseeable market and economic shifts. This step of the analysis tested the sensitivity of the results to potential changes in rents and cap rates, a variable that represents a project’s net operating income relative to its value and serves as an indicator of the strength and perceived risk of the development market. such as construction costs or land costs, that are also always changing over time. In reality, every aspect of the development “equation” changes over time, such as variation in construction costs, financing costs, and land costs. Nonetheless, the results do demonstrate the potential outcomes of improving market and economic conditions over the next two- to three-year period. FIGURE 1: RESIDENTIAL DEVELOPMENT PROTOTYPES Source: Raimi+Associates, 2026; Strategic Economics, 2026. FIGURE 2: OFFICE DEVELOPMENT PROTOTYPES Source: Raimi+Associates, 2026; Strategic Economics, 2026. Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 137  Packet Pg. 168 of 613  March 24, 2026 Under current market conditions, the townhome projects both result in residual land values of $311 and $226 per square foot of land. Under current development conditions, typical garage-parked townhomes support higher residual land values than the less common podium-parked townhomes that were also analyzed (a version of which exists at “Altaire” in the Plan Area). The parking podium in the latter prototype increases the achievable density of townhome-style housing on the site, but the additional value of those housing units is insufficient to cover the increase in construction costs for building the concrete podium. The five-story multifamily prototype produced a slightly negative residual land value, likely due to the prototype’s inclusion of a level of underground parking. The eight-story multifamily building, which did not contain any underground parking, supported higher residual land values than the five-story multifamily building, but it still did not perform as well as either of the townhome prototypes. Multifamily residential development slowed in the years after the Covid-19 pandemic as rents failed to keep pace with rapidly rising construction costs. The effects of these changes remain in place, as high construction costs and financing costs continue to pose challenges for delivering new multifamily projects. • The market scenarios compared current and improved cap rates under assumptions of varying levels of rent growth. The high end of the range of market outcomes achievable in the next two to three years was based on a 3.75 percent cap rate and twenty percent increase in rents. The low-end scenario was based on the current estimated cap rate of 5.50 percent and no rent growth. Figure 4 and Figure 5 show all outcomes in the range of rent and cap rate growth, with the bottom left corner of the shaded area representing residual land values under current conditions. • The five-story and eight-story multifamily rental prototypes produce residual land values sufficient to purchase and develop land in the Plan Area with a ten percent increase in rents and marginal decrease in cap rates. The eight-story multifamily prototype outperforms the five- story prototype, likely due to the former’s less costly parking configuration. Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 138  Packet Pg. 169 of 613  March 24, 2026 FIGURE 3: RESIDUAL LAND VALUE OF RESIDENTIAL PROTOTYPES UNDER CURRENT MARKET CONDITIONS Source: Strategic Economics, 2026. FIGURE 4: RESIDUAL LAND VALUE OF THE FIVE-STORY MULTIFAMILY PROTOTYPE UNDER A RANGE OF MARKET CONDITIONS Source: Strategic Economics, 2026. $311 $226 $(80) $17 -$200 -$100 $0 $100 $200 $300 $400 $500 3-Story Townhomes (Garage Parking) 3-Story Townhomes (Podium Parking) 5-Story Multifamily 8-Story Multifamily Typical Land Values Residual Land Value -$400.00 -$300.00 -$200.00 -$100.00 $0.00 $100.00 $200.00 $300.00 $400.00 $500.00 0%10%20% Change in Market Rents Typical Land Values in Palo Alto Range of Residual Land Values Residual Land Value (Improved Cap Rates) Residual Land Value (Current Cap Rates) Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 139  Packet Pg. 170 of 613  March 24, 2026 FIGURE 5: RESIDUAL LAND VALUE OF THE EIGHT-STORY MULTIFAMILY RENTAL PROTOTYPE UNDER A RANGE OF MARKET CONDITIONS Source: Strategic Economics, 2026. As shown in Figure 6, neither office prototype currently achieves a positive residual land value due to similar factors that are constraining the short-term performance of the midrise residential development prototypes. In recent years, market rents for many types of commercial property have fallen or plateaued, while construction costs and interest rates have risen significantly. As a result, developers and investors are approaching office development with a higher level of uncertainty than in the recent past, and they require higher return thresholds for new projects to achieve financial feasibility. New development proposals—such as Presidio Bay’s proposed redevelopment of Charleston Plaza shopping center adjacent to the Plan Area—demonstrate ongoing developer confidence that office development conditions will improve. This is especially true for new, modern office projects in locations with amenities and housing. The financial analysis described in this memorandum is based on current conditions in which the Plan Area is a secondary office market compared to “core” locations such as Downtown Palo Alto, California Avenue, and near Stanford Research Park.1 However, a large-scale mixed-use office development in the Plan Area can potentially transform the Plan Area’s market position, improve the area’s ability to command higher office rents, and reduce perceptions of development risk. 1 These findings generally align with a recent analysis by Economic & Planning Systems, Inc. for the City of Palo Alto’s consideration of policy options to encourage multi-family development in mixed-use districts. Although that analysis incorporated slightly more optimistic base assumptions, the analysis found significant differences in the financial performance of office development prototypes between the highest- value submarket areas within the city versus other areas of the city. See the staff report and attachments for Action Item #2 from the March 10, 2026 meeting of the Policy and Services Committee of the City of Palo Alto. -$400.00 -$200.00 $0.00 $200.00 $400.00 $600.00 $800.00 0%10%20% Change in Market Rents Typical Land Values in Palo Alto Range of Residual Land Values Residual Land Value (Improved Cap Rates) Residual Land Value (Current Cap Rates) Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 140  Packet Pg. 171 of 613  March 24, 2026 • The tested market scenarios compared current market rents to rents up to twenty percent higher under “strong” market cap rates of 4.50 percent and “weak” market cap rates of 7.75 percent (derived from market research and developer interviews). These ranges reflect historic rent growth and the variability of market capitalization rates over the last ten years. Figure 7 and Figure 8 illustrate the performance of both prototypes under a range of possible future development market conditions. • The financial performance of the office development prototypes most readily improves in response to changes in financing costs and perceived development risk. Typical cap rates adjust in response to changes in financing costs, perceived development risk, and anticipated future revenues. The market scenario analyses show that the office prototypes exceed land purchase costs under a hypothetical “strong” market cap rate scenario while maintaining current rents and construction costs. • The results of the analysis also demonstrate the value of additional office FAR in the eight- story office prototype—suggesting greater ability of higher-FAR office products to support community benefits or other contributions. For example, in a strong market scenario (low cap rates) with ten percent rent growth, the five-story prototype’s residual land value is approximately $580 per square foot of land and the eight-story prototype’s residual land value is approximately $1,060 per square foot of land. FIGURE 6: RESIDUAL LAND VALUES OF COMMERCIAL PROTOTYPES UNDER CURRENT MARKET CONDITIONS Source: Strategic Economics, 2026. $(110) $(42) -$150 -$100 -$50 $0 $50 $100 $150 $200 $250 $300 Five-Story Office Eight-Story Office Typical Land Values Residual Land Value Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 141  Packet Pg. 172 of 613  March 24, 2026 FIGURE 7: RESIDUAL LAND VALUE OF THE FIVE-STORY OFFICE PROTOTYPE UNDER A RANGE OF MARKET CONDITIONS Source: Strategic Economics, 2026. FIGURE 8: RESIDUAL LAND VALUE OF THE EIGHT-STORY OFFICE PROTOTYPE UNDER A RANGE OF MARKET CONDITIONS Source: Strategic Economics, 2026. -$500.00 -$300.00 -$100.00 $100.00 $300.00 $500.00 $700.00 0%10%20% Fo o t Change in Market Rents Typical Land Values in Palo Alto Range of Residual Land Values Residual Land Value (Strong Market) Residual Land Value (Weak Market) -$200.00 $0.00 $200.00 $400.00 $600.00 $800.00 $1,000.00 $1,200.00 $1,400.00 0%10%20% Change in Market Rents Typical Land Values in Palo Alto Range of Residual Land Values Residual Land Value (Improved Cap Rates) Residual Land Value (Current Cap Rates) Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 142  Packet Pg. 173 of 613  March 24, 2026 Public Parks Costs and Funding The following findings compare the costs and potential development-driven public revenues to construct parks (inclusive of paseos and outdoor space) at the Maxar Site and CTI Sub Area. The following content describes development scenarios analyzed for those areas, approximate development costs to build parks included in the Plan Alternatives for those areas, and estimates potential resources for park acquisition and construction that would be supported by new development in the Plan Alternatives. STUDY GEOGRAPHIES AND DEVELOPMENT SCENARIOS Development scenarios for the Maxar Site and CTI Sub Area were prepared based on Plan Alternative buildout information provided by Raimi + Associates. The scenarios are not indicative of active planning applications in the City of Palo Alto. They are preliminary buildout scenarios used to evaluate the feasibility of park development in each subarea. The Plan Alternatives included 2 to 4.5 acres of park space at the Maxar Site and one to three acres at the CTI Sub Area. Figure 9 shows the quantities of park space included in each scenario to determine park land costs and funding contributions. Numbers in the scenario names vary based on park space in the scenarios, while letters in the scenario names vary based on differences in development composition. This analysis only evaluated residential development scenarios at the Maxar Site, although the site could include a smaller commercial component. The scenarios for the Maxar Site, which is a large single-owner parcel, include a mix of townhomes and multifamily housing units. All analyses assumed that townhomes are an ownership housing product while multifamily apartments are a rental housing product. The CTI Sub Area includes two scenarios of entirely residential development and two scenarios of residential and office development. FIGURE 9: DEVELOPMENT SCENARIOS BY GEOGRAPHY AND PARK SPACE Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 143  Packet Pg. 174 of 613  March 24, 2026 PARK DEVELOPMENT COSTS AND POTENTIAL FUNDING ASSOCIATED WITH LOCAL DEVELOPMENT ACTIVITY The following findings examine whether the City of Palo Alto’s existing park land dedication and funding requirements would cover the costs of providing parks included in the Plan Alternatives. The findings describe costs to provide parks in the Scenarios, identify required park land and funding contributions from development in the Scenarios, and discuss the adequacy of current parks funding mechanisms. The analysis used park construction cost estimates (based on the City of Palo Alto’s most recent Park Impact Fee nexus study), recent property sales, and a construction cost inflation index to calculate the cost of land acquisition and park construction on the Maxar site and in the CTI subarea. The notes below Figure 2 describe the sources and methodology used to prepare these estimates. As shown in Figure 11, these cost estimates reflect the low- and high-end park development cost estimates as applied to the varying quantities of park acres included in the Land Use Alternative and Development Scenarios. The estimates described in this memo are intended to inform general policy-level consideration of mechanisms for funding parks included in the Plan Alternatives. Although these estimates are based on reliable local sources and data, the actual cost to acquire land and construct a park will always vary based on unique circumstances. FIGURE 10: PARK DEVELOPMENT COST ESTIMATES (2026 DOLLARS) development cost per acre. (b) Strategic Economics calculated the low-end park development cost by adjusting the City's previous park development cost estimates (from 2019) for inflation. The adjustment was based on the California Construction Cost Index (published by the California Department of General Services and based on the Engineering News Record Building Cost Index). Although this index reflects changing construction costs, it is also used to increase the City’s park impact fees. As such, it is appropriate to use this index to conduct a fee-based estimation of the total cost of park development. The original estimates appear in the City of Palo Alto’s “Supplement to the Development Impact Fee Justification Study,” 2019. (c) Strategic Economics calculated the high-end total outdoor space development cost based on land values reflecting the average of five industrial property sales that occurred in the San Antonio Road Specific Plan Area from 2024 to 2026 (these sales are shown in Figure 14; all other costs reflect inflation-adjusted costs from the City of Palo Alto’s 2019 park development cost estimates described above. Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 144  Packet Pg. 175 of 613  March 24, 2026 FIGURE 11: ESTIMATED PARK LAND ACQUISITION/CONTRIBUTION VALUE AND PARK DEVELOPMENT COST FOR THE MAXAR SITE AND CTI SUB AREA Scenarios (a) uniformly assume that the overall average cost of these spaces match the typical cost of developing a park in Palo Alto. The next step of the analysis compared the estimated park development costs to the total developer contributions to park space and funding required under current City of Palo Alto requirements. The main assumptions of each buildout scenario were shown in Figure 9. • The requirement only applies to residential projects that require a subdivision or parcel map, which typically includes multiunit ownership housing developments such as single-family homes, townhomes, and condominiums. Therefore, the requirement applies to the ownership townhome component of the Maxar site’s development scenarios. As of 2025, the Parkland Dedication requirement specifies that subdivisions resulting in more than 50 parcels must provide land at a rate of 531 square feet per unit for single family homes and 366 square feet per unit for multi-family homes; otherwise, an in-lieu fee may be paid. • The requires that multifamily developments pay $44.20 per square foot and commercial projects pay $19,076.43 per 1,000 square feet, as of August 2025. The Park Impact Fee only applies to projects not subject to the Parkland Dedication requirement. For purposes of the analysis, the multifamily housing units at the Maxar Site and CTI Sub Area were assumed to be rental projects that must pay the Park Impact Fee. Figure 12 compares the cost of providing parks in the scenarios (based on land value and park construction cost) versus the value of land dedication and Park Impact Fee payments required of development in the scenarios. As shown, the land and fee contributions in the scenarios with 4.5 acres of parks fall short of meeting the full cost of developing the parks. The results for all scenarios assumed that the new housing development is exempt from paying approximately $13.5 million in park impact fees due to credits for existing commercial development on the site. Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 145  Packet Pg. 176 of 613  March 24, 2026 FIGURE 12: TOTAL MAXAR SITE PARK DEVELOPMENT COST AND REQUIRED DEVELOPER CONTRIBUTIONS UNDER EXISTING CITY POLICIES (a) The development scenarios under the two-acre park alternative are required to dedicate 3.2 and 2.1 acres of park space, respectively, given that the 260 and 175 townhomes in these scenarios must dedicate 531 square feet of park space each. Under the Parkland Dedication policy, they would pay an in-lieu fee for the remaining undedicated park acreage; however, this chart assumes that the two-acre park contribution fully satisfies the dedication requirement, and no additional in-lieu fee revenue is shown (i.e., only the Park Impact Fee contributions are shown). Source: City of Palo Alto, 2025; Strategic Economics, 2026. As shown in Figure 13, the Park Impact Fees generated under the one-acre park alternative scenarios for the CTI Sub Area are at least three times higher than the park development cost due to the small park size compared to the total housing units developed. The three-acre park alternative scenarios include fewer housing units, decreasing the total Park Impact Fees collected compared to the one-acre alternative while also requiring three times the cost in land acquisition and construction to build the park. However, the only CTI Sub Area scenario for which Park Impact Fees are inadequate to cover the cost of park development is the least intensive “Scenario 4A,” which includes the lowest number of housing units—implicitly corresponding to five-story multifamily residential development—and three acres of parks and paseos. The scenarios that fail to meet park land and funding requirements combine fewer housing units with higher assumed quantities of park land. $0M $20M $40M $60M $80M Total Park Development Cost Scenario 1A Development Contributions Scenario 1B Development Contributions Total Park Development Cost Scenario 2A Development Contributions Scenario 2B Development Contributions Land Cost (Acquisition)Construction Cost Land Cost (Dedication)Park Impact Fee (Residential) Scenario #1 -2.0 Acre Park Scenario #2 -4.5 Acre Park Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 146  Packet Pg. 177 of 613  March 24, 2026 FIGURE 13: TOTAL CTI SUB AREA PARK DEVELOPMENT COST AND REQUIRED DEVELOPER CONTRIBUTIONS UNDER EXISTING CITY POLICIES (a) The development scenarios for the CTI subarea are not bound to the Parkland Dedication requirements. Source: City of Palo Alto, 2025; Strategic Economics, 2026. Park Delivery Tools Although future development in the Plan Area will generate funding to build parks, funding alone does not guarantee that the City of Palo Alto will be able to acquire land for parks envisioned in the Plan Alternatives. The Parkland Dedication requirement is the sole tool that ensures development projects provide land for parks, but the requirement only applies to a very limited subset of large-scale, typically owner-occupied housing development projects. However, these projects can currently request to pay an in-lieu fee instead of providing the on-site land dedication. The following findings describe several significant tools available to the City of Palo Alto for ensuring or enhancing the ability of the City to obtain land for parks and other public facilities needs included in the Plan Alternatives. The applicability of each tool varies depending on the development context, such as whether new development is undertaken by a single large property owner or through smaller individual projects via an incremental process. A detailed funding and financing strategy for all major public infrastructure and facilities needs will later be prepared and included in the San Antonio Road Area Plan. As described earlier, the City’s two policies that solely focus on generating funding and dedicating land for parks are the Parkland Dedication requirement and the Park Impact Fee: $0M $20M $40M $60M $80M $100M Total Park Development Cost Scenario 3A Development Contributions Scenario 3B Development Contributions Scenario 3C Development Contributions Scenario 3D Development Contributions Total Park Development Cost Scenario 4A Development Contributions Scenario 4B Development Contributions Scenario 4C Development Contributions Scenario 4D Development Contributions Land Cost (Acquisition)Construction Cost Park Impact Fee (Residential)Park Impact Fee (Commercial) Scenario #4 -3.0 Acre Park Scenario #3 -1.0 Acre Park Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 147  Packet Pg. 178 of 613  March 24, 2026 • Existing Parkland Dedication requirement: The City of Palo Alto’s existing dedication requirement mandates that housing developments seeking a subdivision or parcel map for more than 50 parcels must provide land for parks. Smaller projects requiring subdivision or a parcel map can pay an in-lieu fee instead. This requirement would primarily apply to large-scale ownership housing projects, such as the townhomes envisioned at a portion of the Maxar site in the plan alternatives. • Park Impact Fees: The City’s Park Impact Fees, described earlier, specifically provide funding for new parks. These fee revenues can be used to acquire land for public parks, but do not guarantee the City’s ability to acquire any specific property. An EIFD is a tool that diverts growth in municipal General Fund property tax revenues (the “tax increment”) from within a district to help fund infrastructure projects. The tool only indirectly leverages new development activity to pay for improvements since an EIFD diverts revenues that would otherwise support the City’s General Fund—the City’s primary operating fund. However, an EIFD enables the City to bond against future tax increment revenue to immediately construct improvements that may accelerate development and therefore growth of overall tax revenue. Examples of these mechanisms include the following: • Development Agreements: Development agreements could potentially be required in the Area Plan for large-scale projects pursued by a master developer that exceed certain size thresholds. Negotiated agreements create an opportunity to require parkland dedication and construction, potentially in lieu of otherwise applicable Park Impact Fees. This option may be preferable for the City than using existing policies as it allows greater flexibility to specify park requirements and it addresses park dedication requirements, which will likely not apply to the CTI subarea under the Plan Alternatives development scenarios. • Community Facilities Districts (CFDs): CFDs create an additional tax levy on properties in a district. These funds can be used to provide infrastructure improvements within the same district via bond issuance and repayment over time. Under California state law, this levy can be calculated based on any type of reasonable property characteristic other than property value, such as land square footage. The process for initiating the CFD could be initiated by the City but would require a two-thirds vote of property owners by land area if there are fewer than 12 registered voters in the district—an easier threshold to meet in a nonresidential area with one or more interested large property owners. A key benefit of CFDs over other district- based funding mechanisms is that they can be used for ongoing infrastructure operations and maintenance in addition to capital costs. • Reimbursement Agreements: If one developer is required to provide additional infrastructure capacity or amenities to serve an entire district or area, a reimbursement agreement can be established to receive payments from later developers who benefit from these early improvements. Although reimbursement agreements can be established privately and Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 148  Packet Pg. 179 of 613  March 24, 2026 separately from any other funding or park delivery mechanism, these agreements are more often incorporated into the structure of a CFD. These mechanisms typically rely on the exchange of a benefit for increased development rights for commercial properties (as housing is often subject to State or local density bonuses and protections that limit developer incentives to purchase additional development rights). Examples of these mechanisms include the following: • Community Benefits programs: The Area Plan can potentially incorporate a structured community benefits program in which property owners must set aside land for parks or make other contributions in exchange for greater development rights. However, community benefits programs may be less effective for ensuring parkland dedication since smaller properties would be unable to provide a land dedication. • Transfer of Development Rights (TDR): Under such a program, property owners could transfer unused development potential from one property with certain characteristics (the “sending site” or “originating site”) to another property (the “receiving site”). The transfer enables the owner of the receiving site to develop additional gross floor area above and beyond what would otherwise be allowed. The sending site, having transferred away its development potential, could become a prime location for future parks. The value of the TDR depends on the relative financial feasibility of development at the base allowed density, financial feasibility of building types, and market strength. TDR programs for providing parks are generally most useful when the sending site is already a natural area, so the potential usefulness of TDR in the already-developed Plan Area is likely limited. Mobility Alternatives Implementation Considerations The Plan Alternatives include “Mobility Alternatives” that will require a strategic approach to fund the envisioned improvements and, in some instances, acquire easements or rights of way from private property owners.2 The following conceptual assessment is intended to inform community and decisionmaker deliberations regarding the Mobility Alternatives. The findings describe challenges for delivery of each Mobility Alternative, explain the major cost drivers associated with each Mobility Alternative, and identify the pros and cons of potential funding mechanisms and land acquisition tools to implement the Mobility Alternatives. The Plan envisions mobility improvements along all major roads and intersections within the Plan Area. The proposed Mobility Alternatives add walking and biking facilities designed to improve comfort and align with applicable safety standards. This memo examines the specific Mobility Alternatives which cover the segment of San Antonio Road from Charleston Road to Middlefield Road. This is the segment with the greatest range of potential improvements, and the key characteristics chosen in this segment can be carried forward to other road segments. The 2 For purposes of this memo, “easements” refers to a right of public access through a private property to construct wider sidewalks and/or cycle tracks. “Right of way” refers to land owned by the City of Palo Alto for transportation needs. Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 149  Packet Pg. 180 of 613  March 24, 2026 alternatives featured in this report are titled MSA-1, MSA-2, and MSA-3, in order of least change to most change. MSA-1 primarily requires street restriping and more significant changes at the Fabian Way intersection; MSA-2 envisions creation of a shared-use path on the north side of San Antonio Road and an on-street bikeway on the south side; and MSA-3 envisions creation of a two-way separated bikeway and wider sidewalks on both sides of San Antonio Road. Full details are available in the “Plan Alternatives Memorandum.” Figure 14 describes the cost drivers, relative magnitude of costs, and other implementation considerations for the Mobility Alternatives. Generally, any changes to ownership and fixed physical infrastructure will drive significant costs for purchases of access/land and construction, respectively. Critical factors for each Mobility Alternative are as follows: • MSA-1 is the lowest cost intervention since it entails the fewest changes to major infrastructure and little need for the City of Palo Alto to acquire easements or rights of way from private property owners. MSA-1 primarily requires relatively low-cost street restriping, along with one higher-cost change to reconfigure the extant public right of way at Fabian Way. Sidewalk widening—which would require acquisition of easements or rights of way—is optional in MSA-1 and can potentially be completed in incremental segments where easements or rights of way are already available and as street frontages are improved by future development projects. • The MSA-2 alternative entails higher costs than MSA-1 due to the need to acquire additional easements or rights of way for a separate multi-use path on one side of San Antonio Road, construct the path, and address related infrastructure adjustments and possible tree removal and replacement in limited locations. • MSA-3 is likely to entail substantially higher costs than MSA-1 or MSA-2. MSA-3 requires acquisition of easements or rights of way on both sides of San Antonio Road from numerous property owners. MSA-3 also requires moving curbs and reconstructing the street, as well as moving and rebuilding significant public and private sewer and utilities infrastructure in the existing street right of way, and replanting of existing street trees located between the sidewalk and curb. In addition to the impacts to City-owned utilities, those infrastructure adjustments may also require coordination with outside utility operators and reimbursement of related expenses. Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 150  Packet Pg. 181 of 613  March 24, 2026 FIGURE 14: COST DRIVERS, IMPLEMENTATION CONSIDERATIONS, AND RELATIVE COST IMPACTS FOR EACH MOBILITY ALTERNATIVE change • Includes reconfiguration of public right of way at intersection with Fabian Way to remove diagonal parking and create new ped/bike facilities • Street restriping • Optional sidewalk widening where public easement or right of way already exists or can be obtained (up to 3 feet of easement and improvements on each side) Same as MSA-1, PLUS: • Acquisition of additional 7’ or more public easement or right of way from western property owners • Construction of multi-use path and related intersection safety improvements • Limited public infrastructure changes at “pinch points” • Removal and replacement of 1 or more trees • Includes reconfiguration of public right of way at intersection with Fabian Way to remove diagonal parking and create new ped/bike facilities • Moving curbs, and significant reconstruction of the street; related intersection improvements • Need to move numerous utilities and infrastructure (e.g., sewers, backflow preventers, utility boxes) • Construction of separate sidewalks and cycle tracks • Removal and replacement of all existing street trees. • No change to the median • Optional sidewalk widening where public easement or right of way already exists or can be obtained (up to 3 feet of easement and improvements on each side) • incremental sidewalk widening at frontages of new development projects • public easements or rights of way at The Greenhouse • Requires acquisition of public easement for two property owners north of The Greenhouse or for the pathway to be constructed at time of redevelopment, (795, 797, 799, 80 San Antonio Rd) • coordination with existing property owners on relocation of infrastructure serving their property • Requires acquisition of public easements or rights of way from properties near major intersections where existing curb-to-curb dimension is limited • Requires coordination and agreements with outside agencies and companies operating public utilities and private services Source: Raimi+Associates, 2026; Strategic Economics, 2026. Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 151  Packet Pg. 182 of 613  March 24, 2026 Capital improvement projects for street and mobility improvements in the City of Palo Alto are generally at least partly funded through the City’s Capital Improvement Fund. That fund receives revenue from citywide sources such as a base transfer from the General Fund and dedicated Transient Occupancy Tax revenue. Specific projects may receive funding generated by other local taxes and impact fees. The Capital Improvement Fund also combines outside federal, state, and local agency sources such as project-specific grants and Gas Tax revenues. Although the Capital Improvement Fund is a useful tool for constructing the improvements in the Mobility Alternatives, all City projects compete for this funding. Therefore, additional revenues generated from within the Plan Area will likely be required. Significant options include the following: • Transportation Impact Fee (existing): The City imposes a Transportation Impact Fee on new development that is used to fund mobility improvements. As with all impact fees subject to the State of California’s Mitigation Fee Act, the Transportation Impact Fee must be used to mitigate the impacts of development rather than address existing deficiencies. As of Fiscal Year 2025, the Citywide fee charges $10,103.99 per net new PM peak hour trip. Although new development in the Plan Area would generate fee revenues, the improvements in the Mobility Alternatives would need to compete with all other mobility improvement projects in the City for funding. Fee revenues are also a “pay as you go” source since they are too volatile to support issuance of bonds that would provide up-front funding for public improvements. • Plan Area-Specific Impact Fee: The City of Palo Alto could also establish a new impact fee that applies within the Plan Area (and any other relevant part of the City) to specifically fund improvements within the Plan Area. A similar approach was used by the City when it established the Charleston Arastradero Traffic Impact Fee for targeted mobility and safety improvements. A Plan Area-specific impact fee would provide a dedicated stream of funding for implementing the selected Mobility Alternatives. However, the fee would also increase costs for new development, and the maximum fee amount may be limited by the legal requirement to prove the “nexus” between the cost of improvements and the impacts of new development projects. • Revised Development Standards: Development standards include on-site and off-site improvements that must be met by new private development projects. Revisions to development standards in the Plan Area could require reasonable easements and improvements that help implement the Mobility Alternatives’ improvements. However, new development standards would be unable to address comprehensive corridor-wide mobility improvements since project-specific changes would result in a patchwork of conditions. The development standards also must be reasonably proportionate to the development projects’ impacts. • Enhanced Infrastructure Financing District: An EIFD, as described in the Park Delivery Tools findings, would allow the City of Palo to issue bonds for construction of improvements in the Mobility Alternatives. The bonds would be repaid by incremental growth of property tax revenue from within the EIFD. The EIFD provides up-front funding for construction of public Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 152  Packet Pg. 183 of 613  March 24, 2026 improvements to support private investment in the Plan Area and grow permanent property tax revenues. However, the EIFD also temporarily diverts property tax revenue (until bond payment obligations are met) that would otherwise accrue to the City’s General Fund. • Community Facilities District: A CFD—described earlier in the Parks Delivery Tools section of this memo—would ensure that properties within the Plan Area contribute funding for public improvements through a special assessment. The CFD also supports bond issuance for up- front construction of improvements. However, passage of a CFD covering much of the San Antonio Road corridor may be especially difficult. Since the area includes 12 or more registered voters, the CFD—and its annual special tax assessment—would need to be approved by two- thirds of registered voters. However, a smaller CFD could potentially be approved in areas of the corridor in which two-thirds of nonresidential property owners are interested in funding improvements so they can enhance the value of their properties and support future development opportunities. The City of Palo Alto will need to purchase easements or land from property owners to implement any Mobility Alternative improvements requiring additional public access (except for new development projects subject to revised standards). These purchases are typically completed via voluntary negotiations. However, the City can also use eminent domain to compel property owners to provide land or easements in exchange for compensation. Regardless, acquiring land or easements will become more expensive and time-consuming as the number of properties increases. Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 153  Packet Pg. 184 of 613  March 24, 2026 Appendix FIGURE 15: INDUSTRIAL PROPERTY SALES IN THE PLAN AREA, 2024-2026 Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 154  Packet Pg. 185 of 613  March 24, 2026 FIGURE 16: PARK DEVELOPMENT COST AND EXISTING POLICY CONTRIBUTION ASSUMPTIONS AND CALCULATIONS (4) (1)(2)(3)(5)(2)(6)(7) A * $11,000,000 (B * 531) / 43,560 Lesser of A or F G * $11,000,000 (C * $44.20) + (D * $19.71) E * $19.71 (1) Each scenario’s multifamily square footage is equal to the number of multifamily rental units identified in Figure 1 multiplied by the average unit size of multifamily developments based on market research (850 square feet). (2) The land acquisition cost for the development of parks reflects the high-end value from Figure 10 as most of the properties in the studied subareas have existing improvements. (3) The Construction Cost category includes Park Construction, Planning & Design, and Administration. (4) Rates in the “Calculation” row of this section of the Figure refer either to conversions from acres to square feet or to Palo Alto’s existing policy rates, or both. (5) The parkland dedicated does not exceed the park area specified by the development scenario, even if the Parkland Dedication requirement does exceed the scenario (as in Scenarios 1A and 1B). (6) The Impact Fee column combines both the multifamily rental impact fee and the commercial impact fee. (7) The Fee Credit each scenario receives for existing commercial development represents the maximum possible fee credit (i.e., the total replacement of existing structures in both subareas) as both a conservative estimate of each scenario’s ability to pay for parks improvements and due to a lack of knowledge about the rate of redevelopment in each subarea. Source: City of Palo Alto, 2025; Raimi and Associates, 2026; Strategic Economics, 2026. Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 155  Packet Pg. 186 of 613  March 24, 2026 FIGURE 17: TOTAL PARK DEVELOPMENT COST AND DEVELOPER CONTRIBUTIONS BY SCENARIO FIGURE 18: OWNERSHIP TOWNHOME PROTOTYPES' REVENUE ASSUMPTIONS Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 156  Packet Pg. 187 of 613  March 24, 2026 FIGURE 19: OWNERSHIP TOWNHOME PROTOTYPES' COST ASSUMPTIONS Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 157  Packet Pg. 188 of 613  March 24, 2026 FIGURE 20: OWNERSHIP TOWNHOME PROTOTYPES' PRO FORMA RESULTS FIGURE 21: MULTIFAMILY RENTAL PROTOTYPE REVENUE ASSUMPTIONS Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 158  Packet Pg. 189 of 613  March 24, 2026 FIGURE 22: MULTIFAMILY RENTAL PROTOTYPE COST ASSUMPTIONS Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 159  Packet Pg. 190 of 613  March 24, 2026 FIGURE 23: MULTIFAMILY RENTAL PROTOTYPES' PRO FORMA RESULTS FIGURE 24: OFFICE PROTOTYPES' REVENUE ASSUMPTIONS Note: Cap rate and yield on cost assumptions were based on review of applicable overall market cap rates and recent sales transaction data from CoStar, as well as input gathered in recent interviews with office developers in Palo Alto and nearby jurisdictions in Santa Clara County. The assumptions incorporate consideration of the Plan Area’s current market positioning as a secondary office market location within Palo Alto (compared to locations such as Downtown, near Caltrain stations, and in/near Stanford Research Park). Source: Strategic Economics, 2026. Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 160  Packet Pg. 191 of 613  March 24, 2026 FIGURE 25: OFFICE PROTOTYPES' COST ASSUMPTIONS Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 161  Packet Pg. 192 of 613  March 24, 2026 FIGURE 26: OFFICE PROTOTYPES' PRO FORMA RESULTS Item 3 Attachment B - San Antonio Road Area Plan Alternatives Financial Memo        Item 3: Staff Report Pg. 162  Packet Pg. 193 of 613  City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: April 6, 2026 Report #:2603-6158 TITLE Approval of Minutes from March 16 and March 23, 2026 Meeting RECOMMENDATION Staff recommends that the City Council review and approve the minutes. ATTACHMENTS Attachment A: March 16, 2026 Draft Action Minutes Attachment B: March 23, 2026 Draft Action Minutes APPROVED BY: Mahealani Ah Yun, City Clerk Item 4 Item 4 Staff Report        Item 4: Staff Report Pg. 1  Packet Pg. 194 of 613  CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 5 Special Meeting March 16, 2026 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 4:30 P.M. Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Present Remotely: Absent: Call to Order Special Orders of the Day 1. Recognition of Sister City Tsuchiura, Japan and Palo Alto Student Exchange Program Participants NO ACTION 2. Proclamation Recognizing March 2026 as American Red Cross Month NO ACTION Agenda Changes, Additions and Deletions Public Comment Council Member Questions, Comments and Announcements Item 4 Attachment A - March 16, 2026 Draft Action Minutes        Item 4: Staff Report Pg. 2  Packet Pg. 195 of 613  DRAFT ACTION MINUTES Page 2 of 5 Sp. City Council Meeting Draft Action Minutes: 03/16/26 Consent Calendar MOTION: Vice Mayor Stone moved, seconded by Councilmember Lythcott-Haims, to approve Agenda Item Numbers 3 – 10. MOTION PASSED: 7-0 3. Approval of Minutes from March 2, 2026 Meeting 4. Adoption of a Resolution Making Necessary Findings and Approving a Lease-Purchase Agreement with Motorola Solutions, Inc for Multi-Band Portable and Mobile Radios and Accessories for all City Departments in an amount not to exceed $5,848,220 for a Term of 8.4 Years; CEQA Status – exempt under Regulation section 15601(b)(3). 5. Adoption of a Resolution Approving Edison Electric Institute Master Power Purchase and Sale Agreements with NRG Business Marketing LLC, DRW Energy Trading LLC, and Dynasty Power Inc., (collectively the “Master Agreements”), Delegating Authority to the City Manager to Transact Under the Master Agreements for Electricity-Related Commodities and Services, and Updating the City’s Standard Form Edison Electric Institute Master Power Purchase and Sale Agreement; CEQA status: not a project under CEQA Guidelines sections 15378(a) 6. Approval of Professional Services Contract Number C26193604 with GOVERNMENTJOBS.COM INC dba NEOGOV in an Amount Not to Exceed $686,277 for Full- cycle Recruitment and Applicant Tracking, Employee Development and Management Human Resource Platform for a Term of Five Years; CEQA Status - Not a Project. 7. Approval of Amendment No. 1 to Contract S23184208 with Flynn Resources Inc., in the Amount of $170,000 for a revised Total Not-to-Exceed Amount of $425,000 and Extending Term Two Years to Provide As-Needed Electric Engineering Consulting Services Related to Electric Transmission Line Expansion, Interconnection, Engineering Analysis and Regulatory Issues; CEQA Status: the Grid Modernization Project is Exempt Under CEQA Guidelines Sections 15302, 15303 and 15183 8. Authorization to Fully Encumber Legal Services Contract S26195211 with Atkinson Andelson Loya Ruud & Romo For a Total Not- to-Exceed Amount of $255,000; CEQA Status – Not a Project. 9. Accept the Single Audit Report audited by Macias Gini & O’Connell for the year ended June 30, 2025, Fiscal Year 2025; CEQA Status – Not a Project. 10. Approval of Professional Services Contract No. C26194015 with Geosyntec Consultants, Inc. in an Amount Not to Exceed $795,965 for Design and Outreach Services for the City Park- Green Stormwater Infrastructure Project for the period of March 16, 2026 through March 31, 2028; CEQA Status – Exempt Pursuant to CEQA Guidelines Section 15306 Item 4 Attachment A - March 16, 2026 Draft Action Minutes        Item 4: Staff Report Pg. 3  Packet Pg. 196 of 613  DRAFT ACTION MINUTES Page 3 of 5 Sp. City Council Meeting Draft Action Minutes: 03/16/26 City Manager Comments Ed Shikada, City Manager Action Items 11. Approval of an Employment Agreement and Adoption of a Resolution Appointing Christopher Jensen as City Attorney at an Annual Salary of $380,000. MOTION: Councilmember Lauing moved, seconded by Councilmember Burt, to approve an employment agreement and adopt a resolution appointing Christopher Jensen to the position of City Attorney at an annual salary of $380,000, with additional compensation and benefits as provided in the employment agreement and applicable City compensation plan. MOTION PASSED: 7-0 12. QUASI-JUDICIAL. 2100-2400 Geng Road [24PLN-00356 & 24PLN-00357]: Request for Approval of Applications for Site and Design, a Conditional Use Permit, and a Vesting Tentative Map to Construct 145 For Sale Townhome Units. Thirteen Percent of the Units Would Be Deed Restricted to Low Income Households. The Project is Proposed in Accordance with Builder’s Remedy (California Government Code Section 65589.5(d)(5)). A Senate Bill 330 Pre-Application was Filed on July 8, 2024. The Project Also Includes Adoption of a Parkland Improvement Ordinance to Authorize Tree Removals in the Baylands Athletic Center, Which Would be Impacted by the Project. CEQA Status: Exempt from CEQA in Accordance with CEQA Guidelines Section 15183 (Comprehensive Plan Consistency). MOTION: Councilmember Lu moved, seconded by Councilmember Lauing, to: 1. Consider the project exempt from CEQA in accordance with CEQA Guidelines Section 15183 (Comprehensive Plan Consistency) as documented in Attachment G; 2. Approve the Site and Design, Conditional Use Permit, and Vesting Tentative Map Applications based on findings and subject to conditions of approval in the Revised Draft Record of Land Use Action (RLUA) in Supplemental Attachment A; and 3. Adopt the Parkland Improvement Ordinance in Attachment C authorizing the proposed work and modifications in the Baylands Athletic Center within the City’s Baylands open space. MOTION PASSED: 7-0 Item 4 Attachment A - March 16, 2026 Draft Action Minutes        Item 4: Staff Report Pg. 4  Packet Pg. 197 of 613  DRAFT ACTION MINUTES Page 4 of 5 Sp. City Council Meeting Draft Action Minutes: 03/16/26 13. PUBLIC HEARING / QUASI-JUDICIAL. 4075 El Camino Way [23PLN-00202]: Adoption of an Amendment to a Planned Community Ordinance (PC-5116) to Allow for Modifications to an Existing 121-Unit Assisted Living and Memory Care Facility. CEQA Status: Exempt from the Provisions of the California Environmental Quality Act (CEQA) in Accordance with CEQA Guidelines Section 15301 (Modifications to Existing Facilities). MOTION: Vice Mayor Stone moved, seconded by Councilmember Lauing, to approve the staff recommendation (#1 – #3) with the modification described in #4: 1. Find the project exempt from CEQA in accordance with CEQA Guidelines Section 15301; 2. Adopt the ordinance in Attachment B, amending Planned Community Ordinance 5116; 3. Approve the Record of Land Use Action in Attachment C based on findings and subject to conditions of approval; and 4. Allow the addition of only seven units (units labeled 1-4 and 9-11), consistent with the Planning and Transportation Commission’s September 2025 recommendation. MOTION PASSED: 7-0 14. Adoption of an Ordinance Adding a New Section 18.40.280 (Bird-Friendly Design) to Chapter 18.40 (General Standards and Exceptions) of Title 18 (Zoning) of the Palo Alto Municipal Code; CEQA Status: Exempt Pursuant to CEQA Guidelines Section 15308 (Actions for Protection of the Environment) AMENDMENT: Councilmember Lu moved, seconded by Mayor Veenker, to amend the motion to exempt portions of residential buildings above 75 feet. AMENDMENT FAILED: 4-3, Reckdahl, Stone, Lauing, Burt, no MOTION: Councilmember Reckdahl moved, seconded by Vice Mayor Stone, to move the staff recommendation to adopt an Ordinance adding a new Section 18.40.280 (Bird-Friendly Design) to Chapter 18.40 (General Standards and Exceptions) of Title 18 (Zoning) of the Palo Alto Municipal Code with the following modifications: 1. Allow portions of nonresidential buildings below 35 feet to use alternative safety measures such as films, decals or other products approved by the American Bird Conservatory or its equivalent; and 2. Direct staff to incorporate into the ordinance second reading a requirement that treatments occur within 15 feet of green roofs. Item 4 Attachment A - March 16, 2026 Draft Action Minutes        Item 4: Staff Report Pg. 5  Packet Pg. 198 of 613  DRAFT ACTION MINUTES Page 5 of 5 Sp. City Council Meeting Draft Action Minutes: 03/16/26 MOTION PASSED: 5-2, Lu, Lythcott-Haims, no Closed Session 15. CONFERENCE WITH CITY ATTORNEY-POTENTIAL LITIGATION Subject: Potential litigation regarding 156 North California Avenue, as set forth in letter(s) from Holland & Knight LLP dated September 3, 2025 Authority: Government Code Section 54956.9(d)(2) Number of potential cases: 1, as Defendant Agenda Item Number 15 Removed Off Agenda Adjournment: The meeting was adjourned at 10:56 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. Item 4 Attachment A - March 16, 2026 Draft Action Minutes        Item 4: Staff Report Pg. 6  Packet Pg. 199 of 613  CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 3 Special Meeting March 23, 2026 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:00 P.M. Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Present Remotely: Absent: Special Orders of the Day 1. Proclamation Recognizing March as Women's History Month NO ACTION Agenda Changes, Additions and Deletions Consent Calendar MOTION: Councilmember Lu moved, seconded by Councilmember Lauing to approve Agenda Item Numbers 2-5. MOTION PASSED: 7-0 2. Approval of Minutes from March 9, 2026 Meeting 3. Approval of a Facility Agreement and Pet Addendum between the City of Palo Alto and the American Red Cross for the use of designated city facilities during disasters. CEQA Status – Not a Project 4. Approval of Purchase Order C26196995 with Insight Public Sector, Utilizing OMNIA Cooperative Contract No. 23-6692-03 , to Procure Mimecast Subscription services, including vendor maintenance, updates, and technical support services, for a 3-Year Term with an Annual Amount of $93,383 for a Total Not-To-Exceed Amount of $281,093; CEQA status - exempt under regulation 15601(b)(3). Item 4 Attachment B - March 23, 2026 Draft Action Minutes        Item 4: Staff Report Pg. 7  Packet Pg. 200 of 613  DRAFT ACTION MINUTES Page 2 of 3 Sp. City Council Meeting Draft Action Minutes: 03/23/2026 5. Approval of Contract Amendment Number 4 to Contract S18165157 with Smart Energy Water Inc. (SEW) in the Amount of $972,625 for an Additional Three Years and for a Revised Not-to-Exceed Total of $2,002,771 for Licensing and Upgrade of the Utilities MyCPAU Customer Portal; CEQA Status – Not a Project City Manager Comments Ed Shikada, City Manager Action Items 6. FIRST READING: Adoption of an Ordinance to Amend Chapter 9.73 of the Palo Alto Municipal Code to Adopt a Local Policy to Implement the Foundational Principles of the United Nations Convention on the Elimination of all forms of Discrimination Against Women (CEDAW) as Recommended by the Policy and Services Committee; CEQA status – Not a Project MOTION: Mayor Veenker moved, seconded by Councilmember Lythcott-Haims to adopt the attached CEDAW Ordinance and refer to the Human Relations Commission to provide recommendations back to Council relating to advancing the ordinance inclusive of appropriate housing options for unhoused individuals and individuals who experience sexual or gender- based violence and childcare. MOTION PASSED: 7-0 Special Orders of the Day – Boards, Commissions, and Committee Interviews 7. Interview Candidates for Vacancies on the Human Relations Commission (HRC), Planning & Transportation Commission (PTC), and Utilities Advisory Commission (UAC); CEQA Status - Not a Project NO ACTION Adjournment: The meeting was adjourned at 9:01 P.M. Item 4 Attachment B - March 23, 2026 Draft Action Minutes        Item 4: Staff Report Pg. 8  Packet Pg. 201 of 613  DRAFT ACTION MINUTES Page 3 of 3 Sp. City Council Meeting Draft Action Minutes: 03/23/2026 ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. Item 4 Attachment B - March 23, 2026 Draft Action Minutes        Item 4: Staff Report Pg. 9  Packet Pg. 202 of 613  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Community Services Meeting Date: April 6, 2026 Report #:2511-5571 TITLE Approval of Construction Contract No. C26196846 with FieldTurf USA, Inc. in an Amount Not- to-Exceed $878,919 for El Camino Park Turf Replacement PG-24000, Including Authorization to Execute Change Orders; and Amend the FY 2026 Budget Appropriation in the Capital Improvement Fund; CEQA status – categorically exempt under CEQA Guidelines sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction). RECOMMENDATION Staff recommends that City Council: 1. Approve and authorize the City Manager or their designee to execute construction contract with FieldTurf USA, Inc. (Contract No. C26196846) in the amount not to exceed $799,017 for the purchase and installation of a synthetic field replacement for El Camino Park Turf Replacement Program project (PG-24000); and 2. Authorize the City Manager or their designee to negotiate and execute one or more change orders to contract No. C26196846 with FieldTurf USA, Inc. for related additional but unforeseen work which may develop during the project, the total value of which shall not exceed $79,902; and 3. Amend the Fiscal Year 2026 Budget Appropriation (requires a 2/3 approval) for the Capital Improvement Fund by: a. Increasing the appropriation for El Camino Park Turf Replacement Project (PG- 24000) by $240,058; and b. Decreasing the Capital Fund Infrastructure Reserve by $240,058. EXECUTIVE SUMMARY The synthetic turf field at El Camino Park, originally installed in 2015, has reached the end of its useful life and requires replacement. The project was previously included in the FY 2024 Capital Item 5 Item 5 Staff Report        Item 5: Staff Report Pg. 1  Packet Pg. 203 of 613  Improvement Program (PG-24000) and was placed on hold pending completion of the City’s Study and Assessment of Turf Systems1. Following extensive community engagement, Parks and Recreation Commission review, City Council deliberation, and additional Ad Hoc Committee review, City Council directed staff on January 12, 20262 to proceed with replacement of the existing synthetic turf at El Camino Park using improved synthetic turf with organic infill and enhanced risk mitigation measures. Staff now brings forward a construction contract with FieldTurf USA, Inc. for installation of a FieldTurf Vertex Prime 2” synthetic turf system with sand and PureFill cork infill, consistent with Council direction and aligned with the Stanford Palo Alto Community Playing Fields project3. Construction is targeted for Summer 2026 to minimize disruption to peak field use seasons. BACKGROUND El Camino Park (155 El Camino Real) is leased from Stanford University under an agreement valid through June 2042. The park’s 77,101-square-foot synthetic athletic field serves youth and adult sports organizations year-round, including soccer and lacrosse leagues and Castilleja School athletics. During peak fall, winter, and spring seasons, the field is fully programmed on weekdays from approximately 4:00 pm to 10:00 pm and on weekends from approximately 8:00 am to 10:00 pm. The existing field was installed in 2015 using a 2” Edel Grass hybrid blend system with thermoplastic elastomer (TPE) infill and a Brock SP-14 pad. The infill required warranty replacement in 2019. The expected lifespan of a synthetic turf system is approximately 8–10 years; the current field is now 11 years old and has reached the end of its functional life. In 2024, City Council directed staff to conduct a comprehensive Study and Assessment of Turf Systems to inform long-term surface decisions. After extensive review and community engagement, Council directed staff to proceed with replacement of the El Camino Park synthetic turf using improved materials and enhanced risk mitigation measures, and to pursue a natural grass pilot separately. This staff report implements that direction through contract award. 1 2025 Study and Assessment of Turf Systems for the City of Palo Alto Playing Fields (Turf Study) Project Webpage, https://www.paloalto.gov/Departments/Community-Services/Parks-Open-Space-Golf-Division/Whats-Happening- in-Your-Parks/Turf-Study 2 City Council, January 12, 2026; Agenda Item #13; SR #2511-5568, https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=18508 3 City Council, June 9, 2025, Agenda Item #9, SR #2501-3998, https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=83440&dbid=0&repo=PaloAlto Item 5 Item 5 Staff Report Item 5: Staff Report Pg. 2 Packet Pg. 204 of 613  ANALYSIS Synthetic turf systems experience gradual fiber degradation, reduced pile height, and infill displacement over time. The existing El Camino Park field, installed in 2015, exhibits wear consistent with end-of-life conditions, including diminished resiliency and performance. Continued use without replacement would increase maintenance costs and compromise playability. Given El Camino Park’s critical role in the City’s athletic field system, maintaining safe and reliable field conditions is essential. As previously reported to Council, removal of the synthetic field without replacement would displace approximately 1,221 permitted players annually, with no available capacity elsewhere in the system. Consistent with Council direction, staff proposes installation of a FieldTurf Vertex Prime 2” synthetic turf system with sand and PureFill cork organic infill, while retaining the existing base and spot pad replacement during construction. The cork infill replaces the prior thermoplastic elastomer (TPE) material, reducing plastic content and contributing to lower surface temperatures compared to earlier systems. The selected system aligns with the recently completed Stanford Palo Alto Community Playing Fields project, promoting consistency in maintenance practices and performance standards across City facilities. Risk mitigation measures previously discussed with Council have been incorporated into this project. Stormwater inlet filtration has been installed onsite with 13 inlet hat filters and three (3) exterior sock filters, continued annual GMAX testing to monitor surface hardness, manufacturer material verification and documentation, and enhanced maintenance practices. The installation includes an eight-year manufacturer warranty and specialized maintenance services for the duration of the warranty period. FieldTurf will provide one annual service visit for the first three years and two visits annually for the remaining five years. City staff will continue routine in-house maintenance five days per week, including debris removal and surface grooming. Due to the composition of the existing TPE infill, staff has not identified a certified recycling facility for the removed material. FieldTurf is coordinating with staff to establish a documented chain of custody for disposal consistent with Zero Waste goals. The proposed new turf product is recyclable at the end of its lifecycle. Procurement Process The contract is being procured through a cooperative purchasing agreement with Sourcewell, which conducted a competitive solicitation process on behalf of public agencies. Pursuant to Palo Alto Municipal Code Section 2.30.360(j), the City may utilize cooperative purchasing agreements in lieu of conducting its own solicitation. Staff evaluated informal pricing outside cooperative agreements and found those estimates to be significantly higher. Industry feedback Item 5 Item 5 Staff Report        Item 5: Staff Report Pg. 3  Packet Pg. 205 of 613  consistently supports cooperative procurement as a cost-effective and efficient method due to economies of scale. Staff issued a Request for Quotation under the Sourcewell agreement and received a proposal from FieldTurf USA, Inc., consistent with cooperative pricing terms. FISCAL/RESOURCE IMPACT STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW Item 5 Item 5 Staff Report        Item 5: Staff Report Pg. 4  Packet Pg. 206 of 613  an existing athletic field facility with substantially the same use, capacity, and operational characteristics. ATTACHMENTS: APPROVED BY: Item 5 Item 5 Staff Report        Item 5: Staff Report Pg. 5  Packet Pg. 207 of 613  Rev. June 24, 2025 1 PART 4 – CONSTRUCTION CONTRACT CONSTRUCTION CONTRACT Contract No. C26196846 City of Palo Alto El Camino Park Turf Replacement Project CONSTRUCTION CONTRACT TABLE OF CONTENTS SECTION 1 INCORPORATION OF RECITALS AND DEFINITIONS…………………………………….………….6 1.1 Recitals……………………………………………………………………………………………………………………...6 1.2 Definitions………………………………………………………………………………………………………………….6 SECTION 2 THE PROJECT………………………………………………………………………………………………………..6 SECTION 3 THE CONTRACT DOCUMENTS.……………………………………………………………………………...7 3.1 List of Documents.…………………………………………………………………………………………..............7 Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 6  Packet Pg. 208 of 613  Rev. June 24, 2025 2 PART 4 – CONSTRUCTION CONTRACT 3.2 Order of Precedence…………………………………………………………………………………………….......7 SECTION 4 CONTRACTOR’S DUTY…………………………………………………………………………………………..7 4.1 Contractor's Duties……………………………………………………………………………………………………..7 SECTION 5 PROJECT TEAM……………………………………………………………………………………………………..8 5.1 Contractor's Co-operation…………………………………………………………………………………………..8 SECTION 6 TIME OF COMPLETION………………………………………………………………………………………….8 6.1 Time Is of Essence……………………………………………………………………………………………………….8 6.2 Commencement of Work……………………………………………………………………………………………8 6.3 Contract Time…………………………………………………………………………………………………………….8 6.4 Liquidated Damages…………………………………………………………………………………………………..8 6.4.1 Other Remedies……………………………………………………………………………………………………….8 6.5 Adjustments to Contract Time……………………………………………………………………………………9 SECTION 7 COMPENSATION TO CONTRACTOR………………………………………………………………………9 7.1 Contract Sum………………………………………………………………………………………………………………9 7.2 Supplemental Unit Pricing……………………………………………………………………………………………9 7.3 Full Compensation………………………………………………………………………………………………………9 SECTION 8 STANDARD OF CARE……………………………………………………………………………………………..9 8.1 Standard of Care…………………………………………………………………………………..……………………9 SECTION 9 INDEMNIFICATION…………………………………………………………………………………………..……9 9.1 Hold Harmless……………………………………………………………………………………………………………9 9.2 Survival………………………………………………………………………………………………………………………10 SECTION 10 NON-DISCRIMINATION……..………………………………………………………………………………..10 10.1 Municipal Code Requirement…………….………………………………..……………………………………..10 SECTION 11 INSURANCE AND BONDS.……………………………………………………………………………………10 11.1 Evidence of Coverage…………………………………………………………………………………………………10 SECTION 12 PROHIBITION AGAINST TRANSFERS………………………………………………………………….….10 12.1 Assignment…………………………………………………………………………………………………………………10 12.2 Assignment by Law.……………………………………………………………………………………………………10 SECTION 13 NOTICES……………………………………………………………………………………………………………….10 13.1 Method of Notice ………………………………………………………………………………………………………10 13.2 Notice Recipents ……………………………………………………………………………………………………….11 13.3 Change of Address……………………………………………………………………………………………………..11 Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 7  Packet Pg. 209 of 613  Rev. June 24, 2025 3 PART 4 – CONSTRUCTION CONTRACT SECTION 14 DEFAULT…………………………………………………………………………………………………………......12 14.1 Notice of Default………………………………………………………………………………………………………..12 14.2 Opportunity to Cure Default………………………………………………………………………………………12 SECTION 15 CITY'S RIGHTS AND REMEDIES……………………………………………………………………………..12 15.1 Remedies Upon Default………………………………………………………………………………………….....12 15.1.1 Delete Certain Services…………………………………………………………………………………………..12 15.1.2 Perform and Withhold……………………………………………………………………………………………..12 15.1.3 Suspend The Construction Contract………………………………………………………………………..12 15.1.4 Terminate the Construction Contract for Default…………………………………………………….12 15.1.5 Invoke the Performance Bond…………………………………………………………………………………..12 15.1.6 Additional Provisions………………………………………………………………………………………………13 15.2 Delays by Sureties……………………………………………………………………………………………………….13 15.3 Damages to City………………………………………………………………………………………………………….13 15.3.1 For Contractor's Default………………………………………………………………………………………….13 15.3.2 Compensation for Losses………………………………………………………………………………………..13 15.4 Suspension by City……………………………………………………………………………………………………..13 15.4.1 Suspension for Convenience……………………………………………………………………………………13 15.4.2 Suspension for Cause…………………………………………………………………………………………......13 15.5 Termination Without Cause……………………………………………………………………………………….14 15.5.1 Compensation…………………………………………………………………………………………………………14 15.5.2 Subcontractors………………………………………………………………………………………………………….14 15.6 Contractor’s Duties Upon Termination………………………………………………………………...........14 SECTION 16 CONTRACTOR'S RIGHTS AND REMEDIES…………………………………………………………………15 16.1 Contractor’s Remedies……………………………………..………………………………………………………….15 16.1.1 For Work Stoppage……………………………………………………………………………………………………15 16.1.2 For City's Non-Payment……………………………………………………………………………………………..15 16.2 Damages to Contractor………………………………………………………………………………………………….15 SECTION 17 ACCOUNTING RECORDS………………………………………………………………………………….……….15 17.1 Financial Management and City Access………………………………………………………………………….15 17.2 Compliance with City Requests………………………………………………………………………………………16 SECTION 18 INDEPENDENT PARTIES…………………………………………………………………………………………….16 18.1 Status of Parties……………………………………………………………………………………………………………..16 Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 8  Packet Pg. 210 of 613  Rev. June 24, 2025 4 PART 4 – CONSTRUCTION CONTRACT SECTION 19 NUISANCE……………………………………………………………………………………………………….………..16 19.1 Nuisance Prohibited………………………………………………………………………………………………………..16 SECTION 20 PERMITS AND LICENSES…………………………………………………………………………………………..16 SECTION 21 WAIVER…………………………………………………………………………………………………………………….16 SECTION 22 GOVERNING LAW AND VENUE; COMPLIANCE WITH LAWS………………………………………..16 22.1 Governing Law…………………………………………………………………………………………………………………16 22.2 Compliance with Laws……………………………………………………………………………………………………..16 22.2.1 Palo Alto Minimum Wage Ordinance ………………………………………….…………………………………17 SECTION 23 COMPLETE AGREEMENT…………………………………………………………………………………………...17 23.1 Integration……………………………………………………………………………………………………………………….17 SECTION 24 SURVIVAL OF CONTRACT…………………………………………………………………………………………..17 24.1 Survival of Provisions……………………………………………………………………………………………………....17 SECTION 25 PREVAILING WAGES…………………………………………………………………………………………………..17 SECTION 26 NON-APPROPRIATION……………………………………………………………………………………………….18 26.1 Appropriation…………………………………………………………………………………………………………………..18 SECTION 27 AUTHORITY……………………………………………………………………………………………………………….18 27.1 Representation of Parties………………………………………………………………………………………………..18 SECTION 28 COUNTERPARTS……………………………………………………………………………………………….........18 28.1 Multiple Counterparts……………………………………………………………………………………………………18 SECTION 29 SEVERABILITY…………………………………………………………………………………………………………..18 29.1 Severability…………………………………………………………………………………………………………………….18 SECTION 30 STATUTORY AND REGULATORY REFERENCES ………………………………………………….........18 30.1 Amendments of Laws…………………………………………………………………………………………………….18 SECTION 31 WORKERS’ COMPENSATION CERTIFICATION………………………………………………….……….18 31.1 Workers Compensation…………………………………………………………………………………………………18 SECTION 32 DIR REGISTRATION AND OTHER REQUIREMENTS………………………………………..…………19 32.1 General Notice to Contractor……………………………………………………………………………………….19 32.2 Labor Code section 1771.1(a)……………………………………………………………………………………...19 32.3 DIR Registration Required……………………………………………………………………………………………19 32.4 Posting of Job Site Notices……………………………………………………………………………………………19 32.5 Payroll Records…………………………………………………………………………………………………………….19 32.6 Employment of Apprentices…………………………………………………………………………………………20 Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 9  Packet Pg. 211 of 613  Rev. June 24, 2025 5 PART 4 – CONSTRUCTION CONTRACT Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 10  Packet Pg. 212 of 613  Rev. June 24, 2025 6 PART 4 – CONSTRUCTION CONTRACT CONSTRUCTION CONTRACT THIS CONSTRUCTION CONTRACT entered into on April 13, 2026 (“Execution Date”) by and between the CITY OF PALO ALTO, a California chartered municipal corporation ("City"), and FIELDTURF USA, INC. ("Contractor"), is made with reference to the following: R E C I T A L S: A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. Contractor is a corporation duly organized and in good standing in the State of Florida, Contractor’s License Number 849044 and Department of Industrial Relations Registration Number1000004625. Contractor represents that it is duly licensed by the State of California and has the background, knowledge, experience and expertise to perform the obligations set forth in this Construction Contract. C. The City did not issue an Invitation for Bids (IFB) to contractors for the El Camino Park Turf Replacement Project (“Project”). Per PAMC 2.30.360(j) (coop), City is issuing a contract to FieldTurf USA, Inc. In response to the quote requested, Contractor submitted a quote dated January 15, 2026, incorporated herein. D. City and Contractor desire to enter into this Construction Contract for the Project, and other services as identified in the Contract Documents for the Project upon the following terms and conditions. NOW THEREFORE, in consideration of the mutual promises and undertakings hereinafter set forth and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, it is mutually agreed by and between the undersigned parties as follows: SECTION 1 INCORPORATION OF RECITALS AND DEFINITIONS. 1.1 Recitals. All of the recitals are substantive parts of this Construction Contract and are hereby incorporated herein by reference. 1.2 Definitions. Capitalized terms shall have the meanings set forth in this Construction Contract (sometimes referred to herein as the “Contract”) and/or in the General Conditions. If there is a conflict between the definitions in this Construction Contract and in the General Conditions, the definitions in this Construction Contract shall prevail. SECTION 2 THE PROJECT. The Project is the El Camino Park Turf Replacement Project, located at 155 El Camion Real, Palo Alto, CA. ("Project"). / / / / Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 11  Packet Pg. 213 of 613  Rev. June 24, 2025 7 PART 4 – CONSTRUCTION CONTRACT SECTION 3 THE CONTRACT DOCUMENTS. 3.1 List of Documents. The Contract Documents (sometimes collectively referred to as “Agreement” or “Bid Documents”) consist of the following documents which are incorporated into this Construction Contract by reference. 1) Change Orders 2) Field Orders 3) Construction Contract, including any attached Exhibits 4) Notice to Proceed 5) Special Provisions 6) General Conditions 7) Contractor’s Proposal dated January 15, 2026 8) Project Plans and Drawings 9) Technical Specifications 10) Contractor's Non-Collusion Declaration 11) Reports listed in the Contract Documents 12) Public Works Department’s Standard Drawings and Specifications (most current version at time of Bid) 13) Utilities Department’s Water, Gas, Wastewater, Electric Utilities Standards (most current version at time of Bid) - Not Applicable 14) City of Palo Alto Traffic Control Requirements 15) City of Palo Alto Truck Route Map and Regulations 16) Notice Inviting Pre-Qualification Statements, Pre-Qualification Statement, and Pre-Qualification Checklist (if applicable) 17) Performance and Payment Bonds 3.2 Order of Precedence. For the purposes of construing, interpreting and resolving inconsistencies between and among the provisions of this Contract, the Contract Documents shall have the order of precedence as set forth in the preceding section. If a claimed inconsistency cannot be resolved through the order of precedence, the City shall have the sole power to decide which document or provision shall govern as may be in the best interests of the City. SECTION 4 CONTRACTOR’S DUTY. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 12  Packet Pg. 214 of 613  Rev. June 24, 2025 8 PART 4 – CONSTRUCTION CONTRACT 4.1 Contractor’s Duties Contractor agrees to perform all of the Work required for the Project, as specified in the Contract Documents, all of which are fully incorporated herein. Contractor shall provide, furnish, and supply all things necessary and incidental for the timely performance and completion of the Work, including, but not limited to, provision of all necessary labor, materials, equipment, transportation, and utilities, unless otherwise specified in the Contract Documents. Contractor also agrees to use its best efforts to complete the Work in a professional and expeditious manner and to meet or exceed the performance standards required by the Contract Documents. SECTION 5 PROJECT TEAM. 5.1 Contractor’s Co-operation. In addition to Contractor, City has retained, or may retain, consultants and contractors to provide professional and technical consultation for the design and construction of the Project. The Contract requires that Contractor operate efficiently, effectively and cooperatively with City as well as all other members of the Project Team and other contractors retained by City to construct other portions of the Project. SECTION 6 TIME OF COMPLETION. 6.1 Time Is of Essence. Time is of the essence with respect to all time limits set forth in the Contract Documents. 6.2 Commencement of Work. Contractor shall commence the Work on the date specified in City’s Notice to Proceed. 6.3 Contract Time. Work hereunder shall begin on the date specified on the City’s Notice to Proceed and shall be completed not later than December 31, 2026. within calendar days () after the commencement date specified in City’s Notice to Proceed. within working days () after the commencement date specified in City’s Notice to Proceed. By executing this Construction Contract, Contractor expressly waives any claim for delayed early completion. 6.4 Liquidated Damages. Pursuant to Public Contract Code Section 7203, if Contractor fails to achieve Final Completion of the entire Work within the Contract Time, including any approved extensions thereto, City may assess liquidated damages on a daily basis for each day of Unexcused Delay in achieving Final Completion, based on the amount of two thousand five- hundred dollars ($2,500.00) per day, or as otherwise specified in the Special Provisions. Liquidated damages may also be separately assessed for failure to meet milestones specified elsewhere in the Contract Documents, regardless of impact on the time for achieving Final Completion. The assessment of liquidated damages is not a penalty but considered to be a reasonable estimate of the amount of damages City will suffer by delay in completion of the Work. The City is entitled to setoff the amount of liquidated damages ass essed against any payments otherwise due to Contractor, including, but not limited to, setoff against release of retention. If the total amount of liquidated damages assessed exceeds the amount of unreleased retention, City is entitled to recover the balance from Contractor or its sureties. Occupancy or use of the Project in whole or in part prior to Final Completion, shall not operate as a waiver of City’s right to assess liquidated damages. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 13  Packet Pg. 215 of 613  Rev. June 24, 2025 9 PART 4 – CONSTRUCTION CONTRACT 6.4.1 Other Remedies. City is entitled to any and all available legal and equitable remedies City may have where City’s Losses are caused by any reason other than Contractor’s failure to achieve Final Completion of the entire Work within the Contract Time. 6.5 Adjustments to Contract Time. The Contract Time may only be adjusted for time extensions approved by City and memorialized in a Change Order approved in accordance with the requirements of the Contract Documents. SECTION 7 COMPENSATION TO CONTRACTOR. 7.1 Contract Sum. Contractor shall be compensated for satisfactory completion of the Work in compliance with the Contract Documents the Contract Sum of Seven Hundred Ninety-Nine Thousand Sixteen Dollars and Seventy-Two Cents ($799,016.72). [This amount includes the Base Bid and Additive or Deductive Alternates.] 7.2 Supplemental Unit Pricing. Intentionally omitted. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 14  Packet Pg. 216 of 613  Rev. June 24, 2025 10 PART 4 – CONSTRUCTION CONTRACT 7.3 Full Compensation. The Contract Sum shall be full compensation to Contractor for all Work provided by Contractor and, except as otherwise expressly permitted by the terms of the Contract Documents, shall cover all Losses arising out of the nature of the Work or from the acts of the elements or any unforeseen difficulties or obstructions which may arise or be encountered in performance of the Work until its Acceptance by City, all reasonable risks connected with the Work, and any and all expenses incurred due to suspension or discontinuance of the Work, except as expressly provided herein. The Contract Sum may only be adjusted for Change Orders approved in accordance with the requirements of the Contract Documents. SECTION 8 STANDARD OF CARE. 8.1 Standard of Care. Contractor agrees that the Work shall be performed by qualified, experienced and well -supervised personnel. All services performed in connection with this Construction Contract shall be performed in a manner consistent with the standard of care under California law applicable to those who specialize in providing such services for projects of the type, scope and complexity of the Project. SECTION 9 INDEMNIFICATION. 9.1 Hold Harmless. To the fullest extent allowed by law, Contractor will defend, indemnify, and hold harmless City, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter individually referred to as an “Indemnitee” and collectively referred to as "Indemnitees"), through legal counsel acceptable to City, from and against any and liability, loss, damage, claims, expenses (including, without limitation, attorney fees, expert witness fees, paralegal fees, and fees and costs of litigation or arbitration) (collectively, “Liability”) of every nature arising out of or in connection with the acts or omissions of Contractor, its employees, Subcontractors, representatives, or agents, in performing the Work or its failure to comply with any of its obligations under the Contract, except such Liability caused by the active negligence, sole negligence, or willful misconduct of an Indemnitee. Contractor shall pay City for any costs City incurs to enforce this provision. Except as pr ovided in Section 9.2 below, nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of Contractor against City or any other Indemnitee. Pursuant to Public Contract Code Section 9201, City shall timely notify Contractor upon receipt of any third -party claim relating to the Contract. 9.2 Survival. The provisions of Section 9 shall survive the termination or expiration of this Construction Contract. SECTION 10 NON-DISCRIMINATION. 10.1 Municipal Code Requirement. As set forth in Palo Alto Municipal Code section 2.30.510, Contractor certifies that in the performance of this Agreement, it shall not discriminate in the employment of any person due to the race, skin color, gender, gender identity, age, religion, disability, national origin, ancestry, sexual orientation, pregnancy, genetic information or condition, housing status, marital status, familial status, weight or height of such person. Contractor acknowledges that it has read and understands the provisions of Section 2.30.510 of the Palo Alto Municipal Code relating to Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 15  Packet Pg. 217 of 613  Rev. June 24, 2025 11 PART 4 – CONSTRUCTION CONTRACT Nondiscrimination Requirements, and the penalties for violation thereof, and will comply with all requirements of Section 2.30.510 pertaining to nondiscrimination in employment. SECTION 11 INSURANCE AND BONDS. 11.1 Evidence of coverage. Within ten (10) business days following issuance of the Notice of Award, Contractor shall provide City with evidence that it has obtained insurance and shall submit Performance and Payment Bonds satisfying all requirements in Article 11 of the General Conditions. SECTION 12 PROHIBITION AGAINST TRANSFERS. 12.1 Assignment. City is entering into this Construction Contract in reliance upon the stated experience and qualifications of the Contractor and its Subcontractors set forth in Contractor’s Bid. Accordingly, Contractor shall not assign, hypothecate or transfer this Construction Contract or any interest therein directly or indirectly, by operation of law or otherwise without the prior written consent of City. Any assignment, hypothecation or transfer without said consent shall be null and void, and shall be deemed a substantial breach of contract and grounds for default in addition to any other legal or equitable remedy available to the City. 12.2 Assignment by Law. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor or of any general partner or joint venturer or syndicate member of Contractor, if the Contractor is a partnership or joint venture or syndicate or co-tenancy shall result in changing the control of Contractor, shall be construed as an assignment of this Construction Contract. Control means more than fifty percent (50%) of the voting power of the corporation or other entity. SECTION 13 NOTICES. 13.1 Method of Notice. All notices, demands, requests or approvals to be given under this Construction Contract shall be given in writing and shall be deemed received on the earlier of the following: (i) On the date delivered if delivered personally; (ii) On the third business day after the deposit thereof in the United States mail, postage prepaid, and addressed as hereinafter provided; (iii) On the date sent if sent by facsimile transmission; (iv) On the date sent if delivered by electronic mail; or (v) On the date it is received by the recipient if sent by certified mail. 13.2 Notice to Recipients. All notices, demands or requests (including, without limitation, Change Order Requests and Claims) from Contractor to City shall include the Project name and the number of this Construction Contract and shall be addressed to City at: To City: City of Palo Alto City Clerk 250 Hamilton Avenue P.O. Box 10250 Palo Alto, CA 94303 Copy to: City of Palo Alto Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 16  Packet Pg. 218 of 613  Rev. June 24, 2025 12 PART 4 – CONSTRUCTION CONTRACT Public Works Administration 250 Hamilton Avenue Palo Alto, CA 94301 Attn: [Include Construction Manager, If Applicable.] _______________________________ _______________________________ _______________________________ _______________________________ City of Palo Alto Utilities Engineering 250 Hamilton Avenue Palo Alto, CA 94301 Attn: In addition, copies of all Claims by Contractor under this Construction Contract shall be provided to the following: Palo Alto City Attorney’s Office 250 Hamilton Avenue P.O. Box 10250 Palo Alto, California 94303 All Claims shall be sent by registered mail or certified mail with return receipt requested. All notices, demands, requests or approvals from City to Contractor shall be addressed to Contractor at: To Contractor: FieldTurf USA, Inc 175 N Industrial Blvd NE. Calhoun, GA 30701 Attn: Andrew Rowley 13.3 Change of Address. In advance of any change of address, Contractor shall notify City of the change of address in writing. Each party may, by written notice only, add, delete or replace any individuals to whom and addresses to which notice shall be provided. SECTION 14 DEFAULT. 14.1 Notice of Default. In the event that City determines, in its sole discretion, that Contractor has failed or refused to perform any of the obligations set forth in the Contract Documents, or is in breach of any provision of the Contract Documents, City may give written notice of default to Contractor in the manner specified for the giving of notices in the Construction Contract, with a copy to Contractor’s performance bond surety. 14.2 Opportunity to Cure Default. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 17  Packet Pg. 219 of 613  Rev. June 24, 2025 13 PART 4 – CONSTRUCTION CONTRACT Except for emergencies, Contractor shall cure any default in performance of its obligations under the Contract Documents within five (5) Days after receipt of written notice. However, if the breach cannot be reasonably cured within such time, Contractor will commence to cure the breach within five (5) Days and will diligently and continuously prosecute such cure to completion within a reasonable time, which shall in no event be later than ten (10) Days after receipt of such written notice. SECTION 15 CITY'S RIGHTS AND REMEDIES. 15.1 Remedies Upon Default. If Contractor fails to cure any default of this Construction Contract within the time period set forth above in Section 14, then City may pursue any remedies available under law or equity, including, without limitation, the following: 15.1.1 Delete Certain Services. City may, without terminating the Construction Contract, delete certain portions of the Work, reserving to itself all rights to Losses related thereto. 15.1.2 Perform and Withhold. City may, without terminating the Construction Contract, engage others to perform the Work or portion of the Work that has not been adequately performed by Contractor and withhold the cost thereof to City from future payments to Contractor, reserving to it self all rights to Losses related thereto. 15.1.3 Suspend the Construction Contract. City may, without terminating the Construction Contract and reserving to itself all rights to Losses related thereto, suspend all or any portion of this Construction Contract for as long a period of time as City determines, in its sole discretion, appropri ate, in which event City shall have no obligation to adjust the Contract Sum or Contract Time, and shall have no liability to Contractor for damages if City directs Contractor to resume Work. 15.1.4 Terminate the Construction Contract for Default. City shall have the right to terminate this Construction Contract, in whole or in part, upon the failure of Contractor to promptly cure any default as required by Section 14. City’s election to terminate the Construction Contract for default shall be communicated by giving Contractor a written notice of termination in the manner specified for the giving of notices in the Construction Contract. Any notice of termination given to Contractor by City shall be effective immediately, unless otherwise provided therein. 15.1.5 Invoke the Performance Bond. City may, with or without terminating the Construction Contract and reserving to itself all rights to Losses related thereto, exercise its rights under the Performance Bond. 15.1.6 Additional Provisions. All of City’s rights and remedies under this Construction Contract are cumulative, and shall be in addition to those rights and remedies available in law or in equity. Designation in the Contract Documents of certain breaches as material shall not waive the City’s authority to designate other breaches as material nor limit City’s right to terminate the Construction Contract, or prevent the City from terminating the Agreement for breaches that are not material. City’s determination of whether there has been noncompliance with the Construction Contract so as to warrant exercise by City of its rights and remedies for default under the Construction Contract, shall be binding on all parties. No termination or action taken by City after such termination shall prejudice any other rights or remedies of City provided by law or equity or by the Contract Documents upon such termination; and City may proceed against Contractor to recover all liquidated damages and Losses suffered by City. 15.2 Delays by Sureties. Time being of the essence in the performance of the Work, if Contractor’s surety fails to arrange for completion of the Work in accordance with the Performance Bond, within seven (7) calendar days from the date of the notice of termination, Contractor’s surety shall be deemed to have waived its right to complete the Work under the Contract, and City may immediately make arrangements for the completion of the Work through use of its own forces, by hiring a Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 18  Packet Pg. 220 of 613  Rev. June 24, 2025 14 PART 4 – CONSTRUCTION CONTRACT replacement contractor, or by any other means that City determines advisable under the circumstances. Contractor and its surety shall be jointly and severally liable for any additional cost incurred by City to complete the Work following termination. In addition, City shall have the right to use any materials, supplies, and equipment belonging to Contractor and located at the Worksite for the purposes of completing the remaining Work. 15.3 Damages to City. 15.3.1 For Contractor's Default. City will be entitled to recovery of all Losses under law or equity in the event of Contractor’s default under the Contract Documents. 15.3.2 Compensation for Losses. In the event that City's Losses arise from Contractor’s default under the Contract Documents, City shall be entitled to deduct the cost of such Losses from monies otherwise payable to Contractor. If the Losses incurred by City exceed the amount payable, C ontractor shall be liable to City for the difference and shall promptly remit same to City. 15.4 Suspension by City 15.4.1 Suspension for Convenience. City may, at any time and from time to time, without cause, order Contractor, in writing, to suspend, delay, or interrupt the Work in whole or in part for such period of time, up to an aggregate of fifty percent (50%) of the Contract Time. The order shall be specifically identified as a Suspension Order by City. Upon receipt of a Suspension Order, Contractor shall, at City’s expense, comply with the order and take all reasonable steps to minimize costs allocable to the Work covered by the Suspension Order. During the Suspension or extension of the Suspension, if any, City shall either cancel the Suspension Order or, by Change Order, delete the Work covered by the Suspension Order. If a Suspension Order is canceled or expires, Contractor shall resume and continue with the Work on a date mutually agreed to by the Parties. A Change Order will be issued to cover any adjustments of the Contract Sum or the Contract Time necessarily caused by such suspension. A Suspension Order shall not be the exclusive method for City to stop the Work. 15.4.2 Suspension for Cause. In addition to all other remedies available to City, if Contractor fails to perform or correct work in accordance with the Contract Documents, City may immediately order the Work, or any portion thereof, suspended until the cause for the suspension has bee n eliminated to City’s satisfaction. Contractor shall not be entitled to an increase in Contract Time or Contract Price for a suspension occasioned by Contractor’s failure to comply with the Contract Documents. City’s right to suspend the Work shall not give rise to a duty to suspend the Work, and City’s failure to suspend the Work shall not constitute a defense to Contractor’s failure to comply with the requirements of the Contract Documents. 15.5 Termination Without Cause. City may, at its sole discretion and without cause, terminate this Construction Contract in part or in whole upon written notice to Contractor. Upon receipt of such notice, Contractor shall, at City’s expense, comply with the notice and take all reasonable steps to minimize costs to close out and demobilize. The compensation allowed under this Paragraph 15.5 shall be the Contractor’s sole and exclusive compensation for such termination and Contractor waives any claim for other compensation or Losses, including, but not limited to, loss of anticipated profits, loss of revenue, lost opportunity, or other consequential, direct, indirect or incidental damages of any kind resulting from termination without cause. Termination pursuant to this provision does not relieve Contractor or its sureties from any of their obligations for Losses arising from or related to the Work performed by Contractor. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 19  Packet Pg. 221 of 613  Rev. June 24, 2025 15 PART 4 – CONSTRUCTION CONTRACT 15.5.1 Compensation. Following such termination and within forty-five (45) Days after receipt of a billing from Contractor seeking payment of sums authorized by this Paragraph 15.5.1, City shall pay the following to Contractor as Contractor’s sole compensation for performance of the Work: .1 For Work Performed. The amount of the Contract Sum allocable to the portion of the Work properly performed by Contractor as of the date of termination, less sums previously paid to Contractor. .2 For Close-out Costs. Reasonable costs of Contractor and its Subcontractors: (i) Demobilizing and (ii) Administering the close-out of its participation in the Project (including, without limitation, all billing and accounting functions, not including attorney or expert fees) for a period of no longer than thirty (30) Days after receipt of the notice of termination. .3 For Fabricated Items. Previously unpaid cost of any items delivered, manufactured, or procured to the Project Site which were fabricated for subsequent incorporation in the Work. .4 Profit Allowance. An allowance for profit calculated as four percent (4%) of the sum of the above items, provided Contractor can prove a likelihood that it would have made a profit if the Construction Contract had not been terminated. 15.5.2 Subcontractors. Contractor shall include provisions in all of its subcontracts, purchase orders and other contracts permitting termination for convenience by Contractor on terms that are consistent with this Construction Contract and that afford no greater rights of recov ery against Contractor than are afforded to Contractor against City under this Section. 15.6 Contractor’s Duties Upon Termination. Upon receipt of a notice of termination for default or for convenience, Contractor shall, unless the notice directs otherwise, do the following: (i) Immediately discontinue the Work to the extent specified in the notice; (ii) Place no further orders or subcontracts for materials, equipment, services or facilities, except as may be necessary for completion of such portion of the Work that is not discontinued; (iii) Provide to City a description in writing, no later than fifteen (15) days after receipt of the notice of termination, of all subcontracts, purchase orders and contracts that are outstanding, including, without limitation, the terms of the original price, any changes, payments, balance owing, the status of the portion of the Work covered and a copy of the subcontract, purchase order or contract and any written changes, amendments or modifications thereto, together with such other information as City ma y determine necessary in order to decide whether to accept assignment of or request Contractor to terminate the subcontract, purchase order or contract; (iv) Promptly assign to City those subcontracts, purchase orders or contracts, or portions thereof, that City elects to accept by assignment and cancel, on the most favorable terms reasonably possible, all subcontracts, purchase orders or contracts, or portions thereof, that City does not elect to accept by assignment; and (v) Thereafter do only such Work as may be necessary to preserve and protect Work already in progress and to protect materials, plants, and equipment on the Project Site or in transit thereto. Upon termination, whether for cause or for convenience, the provisions of the Contract Documents remain in effect as to any Claim, indemnity obligation, warranties, guarantees, submittals of as -built drawings, instructions, or manuals, or other such rights and obligations arising prior to the termination date. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 20  Packet Pg. 222 of 613  Rev. June 24, 2025 16 PART 4 – CONSTRUCTION CONTRACT SECTION 16 CONTRACTOR'S RIGHTS AND REMEDIES. 16.1 Contractor’s Remedies. Contractor may terminate this Construction Contract only upon the occurrence of one of the following: 16.1.1 For Work Stoppage. The Work is stopped for sixty (60) consecutive Days, through no act or fault of Contractor, any Subcontractor, or any employee or agent of Contractor or any Subcontractor, due to issuance of an order of a court or other public authority other than City having jurisdiction or due to an act of government, such as a declaration of a national emergency making material unavailable. This provision shall not apply to any work stoppage resulting from the City’s issuance of a suspension notice issued either for cause or for convenience. 16.1.2 For City's Non-Payment. If City does not pay Contractor undisputed sums within ninety (90) Days after receipt of notice from Contractor, Contractor may terminate the Construction Contract (30) days following a second notice to City of Contractor’s intention to terminate the Const ruction Contract. 16.2 Damages to Contractor. In the event of termination for cause by Contractor, City shall pay Contractor the sums provided for in Paragraph 15.5.1 above. Contractor agrees to accept such sums as its sole and exclusive compensation and agrees to waive any claim for other compensation or Losses, including, but not limited to, loss of anticipated profits, loss of revenue, lost opportunity, or other consequential, direct, indirect and incidental damages, of any kind. SECTION 17 ACCOUNTING RECORDS. 17.1 Financial Management and City Access. Contractor shall keep full and detailed accounts and exercise such controls as may be necessary for proper financial management under this Construction Contract in accordance with generally accepted accounting principles and practices. City and City's accountants during normal business hours, may inspect, audit and copy Contractor's records, books, estimates, take-offs, cost reports, ledgers, schedules, correspondence, instructions, drawings, receipts, subcontracts, purchase orders, vouchers, memoranda and other data relating to this Project. Contractor shall retain these documents for a period of three (3) years after the later of (i) Final Payment or (ii) final resolution of all Contract Disputes and other disputes, or (iii) for such longer period as may b e required by law. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 21  Packet Pg. 223 of 613  Rev. June 24, 2025 17 PART 4 – CONSTRUCTION CONTRACT 17.2 Compliance with City Requests. Contractor's compliance with any request by City pursuant to this Section 17 shall be a condition precedent to filing or maintenance of any legal action or proceeding by Contractor against City and to Contractor's right to receive further payments under the Contract Documents. City many enforce Contractor’s obligation to provide access to City of its business and other records referred to in Section 17.1 for inspection or copying by issuance of a writ or a provisional or permanent mandatory injunction by a court of competent jurisdiction based on affidavits submitted to such court, without the necessity of oral testimony. SECTION 18 INDEPENDENT PARTIES. 18.1 Status of parties. Each party is acting in its independent capacity and not as agents, employees, partners, or joint venture rs of the other party. City, its officers or employees shall have no control over the conduct of Contractor or its respective agents, employees, subconsultants, or subcontractors, except as herein set forth. SECTION 19 NUISANCE. 19.1 Nuisance Prohibited. Contractor shall not maintain, commit, nor permit the maintenance or commission of any nuisance in connection in the performance of services under this Construction Contract. SECTION 20 PERMITS AND LICENSES. Except as otherwise provided in the Special Provisions and Technical Specifications, the Contractor shall provide, procure and pay for all licenses, permits, and fees, required by the City or other government jurisdictions or agencies necessary to carry out and complete the Work. Payment of all costs and expenses for such licenses, permits , and fees shall be included in one or more Bid items. No other compensation shall be paid to the Contractor for these items or for delays caused by non-City inspectors or conditions set forth in the licenses or permits issued by other agencies. SECTION 21 WAIVER. A waiver by either party of any breach of any term, covenant, or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained herein, whether of the same or a different character. SECTION 22 GOVERNING LAW AND VENUE; COMPLIANCE WITH LAWS. 22.1 Governing Law and Venue. This Construction Contract shall be construed in accordance with and governed by the laws of the State of California, without regard to conflict of law provisions, and venue shall be in a court of competent jurisdiction in the County of Santa Clara, California and no other place. 22.2 Compliance with Laws. Contractor shall comply with all applicable federal and California laws and city laws, including, without limitation, ordinances and resolutions, in the performance of work under this Construction Contract. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 22  Packet Pg. 224 of 613  Rev. June 24, 2025 18 PART 4 – CONSTRUCTION CONTRACT 22.2.1 Palo Alto Minimum Wage Ordinance. Contractor shall comply with all requirements of the Palo Alto Municipal Code Chapter 4.62 (Citywide Minimum Wage), as amended from time to time. In particular, for any employee otherwise entitled to the State minimum wage, who performs at least two (2) h ours of work in a calendar week within the geographic boundaries of the City, Contractor shall pay such employees no less than the minimum wage set forth in Palo Alto Municipal Code section 4.62.030 for each hour wo rked within the geographic boundaries of the City of Palo Alto. In addition, Contractor shall post notices regarding the Palo Alto Minimum Wage Ordinance in accordance with Palo Alto Municipal Code section 4.62.060. SECTION 23 COMPLETE AGREEMENT. 23.1 Integration. This Agreement represents the entire and integrated agreement between the parties and supersedes all prior negotiations, representations, and contracts, either written or oral. This Agreement may be amended only by a written instrument, which is signed by the parties. SECTION 24 SURVIVAL OF CONTRACT. 24.1 Survival of Provisions. The provisions of the Construction Contract which by their nature survive termination or expiration of the Construction Contract or Final Completion, including, without limitation, all warranties, indemnities, payment obligations, and City’s right to audit Contractor’s books and records, shall remain in full force and effect after Final Completion or any termination or expiration of the Construction Contract. SECTION 25 PREVAILING WAGES. This Project is not subject to prevailing wages and related requirements. Contractor is not required to pay prevailing wages and meet related requirements under the California Labor Code and California Code of Regulations in the performance and implementation of the Project if the Contract: (1) is not a public works contract; (2) is for a public works construction project of $25,000 or less, per California Labor Code Sections 1782(d)(1), 1725.5(f) and 1773.3(j); or (3) is for a public works alteration, demolition, repair, or maintenance project of $15,000 or less, per California Labor Code Sections 1782(d)(1), 1725.5(f) and 1773.3(j). Or This Project is subject to prevailing wages and related requirements as a “public works” under California Labor Code Sections 1720 et seq. and related regulations. Contractor is required to pay general prevailing wages as defined in California Labor Code Section 1773.1 and Subchapter 3, Title 8 of the California Code of Regulations Section 16000 et seq., as amended from time to time. Pursuant to Labor Code Section 1773, the City has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of worker needed to execute the contract for this Project from the State of California Department of Industrial Relations (“DIR”). Copies of these rates may be obtained at the City’s Purchasing Department office. The general prevailing wage rates are also available at the DIR, Division of Labor Statistics and Research, website (see e.g. http://www.dir.ca.gov/DLSR/PWD/index.htm) as amended from time to time. Contractor shall post a copy of the general prevailing wage rates at all Project job sites and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with all applicable provisions of Division 2, Part 7, Chapter 1 of the California Labor Code (Labor Code Section 1720 et seq.), including, but not limited to, Sections 1720, 1725.5, 1771, 1771.1, 1771.4, 1773.2, 1774, 1775, 1776, 1777.5, 1782, 1810, 1813 and 1815, and all applicable implementing regulations, including but not limited to Subchapter 3, Title 8 of the California Code of Regulations Section 16000 et seq. (8 CCR Section 16000 et seq.), as amended from time to time. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 23  Packet Pg. 225 of 613  Rev. June 24, 2025 19 PART 4 – CONSTRUCTION CONTRACT SECTION 26 NON-APPROPRIATION. 26.1 Appropriations. This Agreement is subject to the fiscal provisions of the Charter of the City of Palo Alto and the Palo Alto Municipal Code. This Agreement will terminate without any penalty (a) at the end of any fiscal year in the event that the City does not appropriate funds for the following fiscal year for this event, or (b) at any time within a fiscal year in the event that funds are only appropriated for a portion of the fiscal year and funds for this Construction Contract are no longer available. This section shall take precedence in the event of a conflict with any other covenant, term, condition, or provision of this Agreement. SECTION 27 AUTHORITY. 27.1 Representation of Parties. The individuals executing this Agreement represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities. SECTION 28 COUNTERPARTS 28.1 Multiple Counterparts. This Agreement may be signed in multiple counterparts, which, when executed by all the parties, shall together constitute a single binding agreement. SECTION 29 SEVERABILITY. 29.1 Severability. In case a provision of this Construction Contract is held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not be affected. SECTION 30 STATUTORY AND REGULATORY REFERENCES. 30.1 Amendments to Laws. With respect to any amendments to any statutes or regulations referenced in these Contract Documents, the reference is deemed to be the version in effect on the date that the Contract was awarded by City, as may be amended from time to time, unless otherwise required by law. SECTION 31 WORKERS’ COMPENSATION CERTIFICATION. 31.1 Workers Compensation. Contractor shall secure the payment of workers’ compensation to its employees as provided in Labor Code Sections 1860 and 3700. Pursuant to Labor Code Section 1861, by signing this Contract, Contractor thereby certifies as follows: “I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the Work on this Contract.” Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 24  Packet Pg. 226 of 613  Rev. June 24, 2025 20 PART 4 – CONSTRUCTION CONTRACT SECTION 32 DIR REGISTRATION AND OTHER REQUIREMENTS. 32.1 General Notice to Contractor. City requires Contractor and its Subcontractors to comply with all applicable requirements of the California Labor Code including but not limited to Labor Code Sections 1720 through 1861, and all applicable related regulations, including but not limited to Subchapter 3, Title 8 of the California Code of Regulations Section 16000 et seq., as amended from time to time. Additional information regarding public works and prevailing wage requirements is available on the DIR website (see e.g. http://www.dir.ca.gov) as amended from time to time. 32.2 Labor Code section 1771.1(a) City provides notice to Contractor of the requirements of California Labor Code section 1771.1(a), which reads: “A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or Section 10164 or 20103.5 of the Public Contract Code, provided the contactor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.” 32.3 DIR Registration Required. City will not accept a bid proposal from or enter into this Construction Contract with Contractor without proof that Contractor and its Subcontractors are registered with the California Department of Industrial Relations (“DIR”) to perform public work, subject to limited exceptions. 32.4 Posting of Job Site Notices; Compliance Monitoring. City gives notice to Contractor and its Subcontractors that Contractor is required to post all job site notices prescribed by law or regulation and Contractor is subject to compliance monitoring and enforcement by DIR. 32.5 Payroll Records. Contractor shall furnish certified payroll records directly to the Labor Commissioner (DIR) in accordance with Subchapter 3, Title 8 of the California Code of Regulations Section 16461 (8 CCR Section 16461). City requires Contractor and its Subcontractors to comply with the requirements of Labor Code section 1776, including but not limited to: 32.5.1 Keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by, respectively, Contractor and its Subcontractors, in connection with the Project. 32.5.2 The payroll records shall be verified as true and correct and shall be certified and made available for inspection at all reasonable hours at the principal office of Contractor and its Subcontractors, respectively. 32.5.3 At the request of City, acting by its Project Manager, Contractor and its Subcontractors shall make the certified payroll records available for inspection or furnished upon request to the City’s Project Manager within ten (10) days of receipt of City’s request. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 25  Packet Pg. 227 of 613  Rev. June 24, 2025 21 PART 4 – CONSTRUCTION CONTRACT City requests Contractor and its Subcontractors to submit the certified payroll records to the City’s Project Manager at the end of each week during the Project. 32.5.4 If the certified payroll records are not provided as required within the 10-day period, then Contractor and its Subcontractors shall be subject to a penalty of one hundred dollars ($100.00) per calendar day, or portion thereof, for each worker, and City shall withhold the sum total of penalties from the progress payment(s) then due and payable to Contractor. This provision supplements the provisions of Section 15 hereof. 32.5.5 Inform the City’s Project Manager of the location of Contractor’s and its Subcontractors’ payroll records (street address, city and county) at the commencement of the Project, and also provide notice to the City’s Project Manager within five (5) business days of any change of location of those payroll records. 32.6 Employment of Apprentices. Contractor shall comply with the statutory requirements regarding employment of apprentices including without limitation Labor Code Section 1777.5. The statutory provisions will be enforced for penalties for failure to pay prevailing wages and for failure to comply with wage and hour laws. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 26  Packet Pg. 228 of 613  Rev. June 24, 2025 22 PART 4 – CONSTRUCTION CONTRACT IN WITNESS WHEREOF, the parties have caused this Construction Contract to be executed the date and year first above written. CITY OF PALO ALTO ____________________________ City Manager APPROVED AS TO FORM: ____________________________ City Attorney or designee APPROVED: ____________________________ Community Services Director FIELDTURF USA, INC. Officer 1 By:___________________________ Name:________________________ Title:__________________________ Officer 2 By:____________________________ Name:_________________________ Title:__________________________ Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 27  Packet Pg. 229 of 613  Invitation for Bids (IFB) Package 23 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS CITY OF PALO ALTO GENERAL CONDITIONS Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 28  Packet Pg. 230 of 613  Invitation for Bids (IFB) Package 24 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS GENERAL CONDITIONS TABLE OF CONTENTS ARTICLE 1 – PRELIMINARY PROVISIONS 26 1.1 DEFINITIONS .................................................................................................................................... 26 1.2 OWNERSHIP AND USE OF DOCUMENTS ......................................................................................... 32 1.3 INTERPRETATION OF CONTRACT DOCUMENTS .............................................................................. 32 ARTICLE 2 – CITY’S RIGHTS AND OBLIGATIONS 34 2.1 INFORMATION AND SERVICES PROVIDED BY CITY .......................................................................... 34 2.2 ACCESS TO PROJECT SITE ................................................................................................................ 35 2.3 CITY'S RIGHT TO STOP THE WORK ................................................................................................... 35 2.4 CITY’S RIGHT TO CARRY OUT THE WORK ........................................................................................ 35 2.5 ACCESS TO MUNICIPAL SERVICE CENTER ........................................................................................ 35 2.6 EMERGENCY TERMINATION OF CONTRACT .................................................................................... 35 ARTICLE 3 – CONTRACTOR’S RIGHTS AND OBLIGATIONS 36 3.1 REVIEW OF THE SITE, CONTRACT DOCUMENTS AND FIELD CONDITIONS ...................................... 36 3.2 SUPERVISION AND CONSTRUCTION PROCEDURES ......................................................................... 37 3.3 RESPONSIBILITY FOR THE WORK ..................................................................................................... 37 3.4 LABOR, WORKMANSHIP, MATERIALS AND MANUFACTURED ITEMS ............................................. 38 3.5 CONTRACTOR'S WARRANTY ............................................................................................................ 38 3.6 CONSTRUCTION METHODS AND PROCEDURES .............................................................................. 38 3.7 TAXES .......................................................................................................................................... …..39 3.8 LEGAL REQUIREMENTS .................................................................................................................... 39 3.9 PROJECT STAFF ................................................................................................................................ 39 3.10 SCHEDULES REQUIRED OF CONTRACTOR ....................................................................................... 40 3.11 DOCUMENTS AND SAMPLES AT PROJECT SITE ............................................................................... 42 3.12 SUBMITTALS .................................................................................................................................... 43 3.13 TRADE NAMES, SUBSTITUTIONS ..................................................................................................... 44 3.14 DAILY REPORTS BY CONTRACTOR ................................................................................................... 45 3.15 CUTTING AND PATCHING ................................................................................................................ 45 3.16 ACCESS TO THE WORK..................................................................................................................... 46 3.17 ROYALTIES AND PATENTS ................................................................................................................ 46 3.18 PERMITS AND LICENSES .................................................................................................................. 46 Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 29  Packet Pg. 231 of 613  Invitation for Bids (IFB) Package 25 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 3.19 DIFFERING SITE CONDITIONS .......................................................................................................... 46 3.20 INSPECTIONS ................................................................................................................................... 47 3.21 STOP NOTICES ................................................................................................................................. 48 3.22 PARKING .......................................................................................................................................... 48 3.23 USE OF THE PROJECT SITE AND CLEAN UP ...................................................................................... 48 3.24 ENVIRONMENTAL CONTROLS ......................................................................................................... 49 3.25 TEMPORARY WATER, LIGHT AND POWER ...................................................................................... 55 3.26 CITY TRUCK ROUTE ORDINANCE ..................................................................................................... 55 3.27 UNFAIR BUSINESS PRACTICE CLAIMS .............................................................................................. 55 3.28 EXISTING UTILITIES .......................................................................................................................... 55 ARTICLE 4 – ADMINISTRATION OF THECONTRACT……………………………………………………………………………56 4.1 CONTRACT ADMINISTRATION BY CITY, DESIGN CONSULTANT AND CONSTRUCTION MANAGER ………………………………………....................................................56 4.2 CLAIMS……………………………………………………………………………………………………………………...57 4.3 RESOLUTION OF CONTRACT DISPUTES…………………………………………………………………………….61 ARTICLE 5 – SUBCONTRACTORS……………………………………………………………………………………………………………………...64 5.1 CONTRACTOR'S AWARD OF SUBCONTRACTS ..................................................................... .64 5.2 SUBCONTRACTOR RELATIONS ............................................................................................. 64 5.3 CONTINGENT ASSIGNMENT OF SUBCONTRACTS ................................................................ 66 5.4 CONTRACTOR AND SUBCONTRACTOR RESPONSIBILITY…………………………………………………………..66 ARTICLE 6 – CONSTRUCTION BY CITY OR BY SEPARATE CONTRACTORS………………………………………………………...66 6.1 CITY'S RIGHT TO PERFORM CONSTRUCTION AND TO AWARD SEPARATE CONTRACTS…………..66 6.2 MUTUAL RESPONSIBILITY ................................................................................................................. 67 6.3 CITY’S RIGHT TO CLEAN UP ............................................................................................................... 67 ARTICLE 7 – CHANGES…………………………………………………………………………………………………………………………………….67 7.1 CHANGES ........................................................................................................................................... 67 7.2 CHANGE ORDER REQUESTS AND CHANGE ORDERS ......................................................................... 69 7.3 FIELD ORDERS ................................................................................................................................... 73 7.4 DISPUTES REGARDING CHANGES .................................................................................................... 74 ARTICLE 8 – CONTRACT TIME …………………………………………………………………………………………………………………………74 8.1 COMMENCEMENT OF THE WORK ................................................................................................... 74 8.2 PROGRESS AND COMPLETION ........................................................................................................ 74 8.3 CONSTRUCTION HOURS .................................................................................................................. 75 Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 30  Packet Pg. 232 of 613  Invitation for Bids (IFB) Package 26 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 8.4 HOLIDAYS ........................................................................................................................................ 75 8.5 DELAY .............................................................................................................................................. 76 ARTICLE 9 – PAYMENTS AND COMPLETION………………………………………………………………………………………………..78 9.1 SCHEDULE OF VALUES ..................................................................................................................... 78 9.2 PROGRESS PAYMENT ....................................................................................................................... 78 9.3 APPLICATION FOR PAYMENT .......................................................................................................... 79 9.4 CERTIFICATE FOR PAYMENT ............................................................................................................ 80 9.5 Reserved. ........................................................................................................................................ 81 9.6 BENEFICIAL OCCUPANCY ................................................................................................................. 82 9.7 SUBSTANTIAL COMPLETION ............................................................................................................ 83 9.8 FINAL COMPLETION AND FINAL RETENTION .................................................................................. 83 ARTICLE 10 – PROTECTION OF PERSONS AND PROPERTY………………………………………………………………………………85 10.1 SAFETY PRECAUTIONS AND PROGRAMS ......................................................................................... 85 10.2 SAFETY OF PERSONS AND PROPERTY .............................................................................................. 85 10.3 EMERGENCIES ................................................................................................................................. 87 10.4 TRENCH SAFETY ............................................................................................................................... 87 ARTICLE 11 – INSURANCE AND BONDS …………………………………………………………………………………………………………87 11.1 CONTRACTOR'S INSURANCE ........................................................................................................... 87 11.2 BOND REQUIREMENTS .................................................................................................................... 89 ARTICLE 12 – DEFECTIVE WORK……………………………………………………………………………………………………………………90 12.1 UNCOVERING OF WORK ......................................................................................................... 90 12.2 CORRECTION OF DEFECTIVE WORK AND GUARANTEE TO REPAIR PERIOD ........................... 90 12.3 ACCEPTANCE OF DEFECTIVE WORK ........................................................................................ 92 ARTICLE 13 – STATUTORY REQUIREMENT………………………………………………………………………………………………………92 13.1 STATE LABOR LAW .................................................................................................................. 92 13.2 WORKDAY ............................................................................................................................... 92 ARTICLE 14 – JOB SITE NOTICES AND COMPLIANCE MONITORING ………………………………………………………………93 14.1 LABOR PROVISIONS ......................................................................................................................... 93 ATTACHMENTS: A: FIELD ORDER B: CHANGE ORDER REQUEST C: CONTRACT CHANGE ORDER D. REQUEST FOR INFORMATION (for Utilities Department projects only; RFI form provided by City’s Project Manager if required) Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 31  Packet Pg. 233 of 613  Invitation for Bids (IFB) Package 27 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS ARTICLE 1 – PRELIMINARY PROVISIONS 1.1 DEFINITIONS Terms appearing in the Contract Documents with initial capitalization shall have the meanings set forth below: 1.1.1 ACCEPTANCE: The point after Final Completion when Contractor has fully performed all of the requirements of the Contract Documents and the Work is accepted by City in writing. 1.1.2 ADDENDA, ADDENDUM: Written or graphic information (including, without limitation, Drawings or Special Provisions and Technical Specifications) prepared and issued by City Engineer prior to the deadline for submission of Bids, which modify or interpret th e Contract Documents by additions, deletions, clarifications or corrections 1.1.3 ALLOWABLE COSTS: Actual and direct costs for performing Extra Work, including labor, materials, supplies, and equipment, as further specified herein, in Article 7 – Changes. 1.1.4 ALLOWANCE: An amount included in the Bid for Work that may or may not be included in the Project, or for portions of Work where the amount or scope of the Work cannot be ascertained at the time of Bid submissions. 1.1.4 ALTERNATE(S): Those portions of the Bid setting forth the price(s) for optional or alternative items of Work not covered by the Base Bid. 1.1.5 APPLICABLE CODE REQUIREMENTS: All applicable federal, state and municipal laws, statutes, building codes, ordinances and regulations of governmental authorities having jurisdiction over the Project, Work, Site, Contractor or City. 1.1.6 APPLICATION FOR PAYMENT: An itemized application for payment prepared and submitted by Contractor for review and approval by City, which is prepared, submitted and accompanied by supporting documentation in accordance with the requirements of the Contract Documents. 1.1.7 APPROVE, APPROVED or APPROVAL: Whether capitalized or not capitalized, shall mean, unless otherwise stated, either an express approval contained in a written statement signed by the approving authorized individual or deemed approved in accordance with th e terms, conditions and procedures set forth in the Contract Documents. All such approvals by or on behalf of City (including, without limitation, approvals by Construction Manager) may be granted or withheld in the sole discretion of City. 1.1.8 AS-BUILT DOCUMENTS: The Contract Documents showing the condition of the Work as actually built, including, without limitation, the locations of mechanical, electrical, plumbing, HVAC or similar portions of the Work that are shown diagrammatically in the Contract Documents approved by City. These documents are maintained by Contractor on the Site and delivered, along with an electronic version of the set, to City upon Final Completion. 1.1.9 BASE BID: The sum stated in the Bid to perform the Work, exclusive of any Alternate(s). Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 32  Packet Pg. 234 of 613  Invitation for Bids (IFB) Package 28 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 1.1.10 BENEFICIAL OCCUPANCY: City's right, at its option and convenience, to occupy or otherwise make use of all or any part of the Work prior to either Substantial Completion, Final Completion, or Acceptance. 1.1.11 BID: A written bid proposal submitted to City for the Project in response to City’s Invitation for Bids. 1.1.12 BIDDER: An individual or entity that submits a Bid. 1.1.13 CERTIFICATE FOR PAYMENT: The form for approval by the Construction Manager of Contractor's Application for Payment. 1.1.14 CHANGE: Additions, deletions, or other modifications to the Work, which may or may not involve Extra Work and which may or may not involve an adjustment (increase or decrease) to the Contract Sum or the Contract Time under the terms of the Contract Documents. 1.1.15 CHANGE ORDER: A duly authorized written instrument signed by City, or by City and Contractor, which operates to amend the scope of Work, and which may also amend the Contract Sum or the Contract Time. 1.1.16 CHANGE ORDER REQUEST: Contractor's written request for a Change Order. 1.1.17 CITY: City of Palo Alto, a California chartered Municipal Corporation. 1.1.18 CITY ENGINEER: City Engineer of City of Palo Alto or its designee. 1.1.19 CLAIM: A separate demand by Contractor, submitted in writing by registered or certified mail with return receipt requested, for change in the Contract Time, including a time extension or relief from liquidated damages, or a change in the Contract Price, which has previously been submitted to City in accordance with the requirements of the Contract Documents, and which has been rejected or disputed by City, in whole or in part. 1.1.20 CLIENT DEPARTMENT: Department or Division of City of Palo Alto identified as the end user of the facilities. 1.1.21 CONSTRUCTION CONTRACT or CONTRACT: The written contract executed between City and Contractor for construction of the Project. 1.1.22 COMPENSABLE DELAY: A Delay for which Contractor may be entitled under the Contract Documents to both an extension of the Contract Time and an adjustment of the Contract Sum for additional compensation. 1.1.23 CONSTRUCTION MANAGER: The City designated employee, project manager or an individual, partnership, corporation, joint venture or other legal entity under contract with City to perform construction management services for the Project. The term "Construction Manager" means Construction Manager or Construction Manager's authorized representative. 1.1.24 CONSTRUCTION SCHEDULE: The Approved graphical representation of Contractor’s as - planned schedule for performance of the Work, and all Approved updates thereto, prepared in accordance with the requirements of the Contract Documents and that provides for Final Completion of the Work within the Contract Time. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 33  Packet Pg. 235 of 613  Invitation for Bids (IFB) Package 29 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 1.1.25 CONTRACT DISPUTE: A dispute arising out of or related to the Construction Contract or the interpretation, enforcement or breach thereof, except as specified in Article 4 herein. 1.1.26 CONTRACT DISPUTE RESOLUTION PROCESS: The process of resolution of Contract Disputes, and, upon election of City, disputes as set forth in Article 4 of these General Conditions. 1.1.27 CONTRACT DOCUMENTS: This term shall be as defined in Section 3 of the Construction Contract. 1.1.28 CONTRACT SUM: The total amount of compensation stated in the Construction Contract that is payable to Contractor for the performance of the Work in accordance with the Contract Documents, including adjustments made by Change Order. 1.1.29 CONTRACT TIME: The total number of days set forth in the Construction Contract within which Final Completion of the Work must be achieved by Contractor, including any adjustments of time (increases or decreases) made by Change Order. 1.1.30 CONTRACTOR: The individual or firm under contract with City to serve as the General Contractor for construction of the Project, including Contractor's authorized representative. 1.1.31 CONTRACTOR MARKUP: The markup that the Contractor or Subcontractor may make on Extra Work that it performs with its own forces. A fixed sum calculated as ten percent (10%) of applicable Allowable Costs incurred by Contractor or Subcontractor for performing Extra Work with its own forces, which is deemed to be full compensation for Contractor’s or Subcontractor’s indirect costs associated with Extra Work, including, overhead, profit, and other indirect costs not included in the Allowable Costs. Contractor Markup is separate from and does not include Subcontractor Markup as defined herein. 1.1.32 DAY: Whether capitalized or not, unless otherwise specifically provided, means calendar day, including weekends and legal holidays. 1.1.33 DEFECTIVE WORK: Work by Contractor that is unsatisfactory, faulty, omitted, incomplete, deficient or does not conform to the Applicable Code Requirements, the Contract Documents, the directives of City or the requirements of any inspection, reference standard, test, code or approval specifi ed in the Contract Documents. 1.1.34 DELAY: Whether capitalized or not, includes any circumstances involving disruption, hindrance, or interference in the performance of the Work within the Contract Time. 1.1.35 DELETED WORK: Work that is eliminated due to a Change in the Work requested by City or Contractor for which City is entitled to a deductive adjustment in the Contract Sum. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 34  Packet Pg. 236 of 613  Invitation for Bids (IFB) Package 30 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 1.1.36 DESIGN CONSULTANT: The individual(s) or firm(s) under contract with City to provide design or engineering services for the Project and responsible for preparing the Contract Documents for the Project. The term "Design Consultant" means Design Consultant or Design Consultant's authorized representative. 1.1.37 DRAWINGS: The graphic and pictorial portions of the Contract Documents showing the design, location, and dimensions of the Work, generally including plans, elevations, subparagraphs, details, schedules and diagrams. The Drawings are outlined in the Draw ing Index. The term “Drawings” may be used interchangeably with "Plans." 1.1.38 ESCROW AGENT: A state or federally chartered bank in the State of California which holds securities pursuant to an escrow agreement as set forth in Section 9.5 of these General Conditions. 1.1.39 EXCUSABLE DELAY: A Delay for which Contractor may be entitled under the Contract Documents to an extension of time, but not compensation. 1.1.40 EXISTING IMPROVEMENTS: All improvements located on the Site as of the date of execution of the Construction Contract, whether above or below the surface of the ground, including but not limited to existing buildings, utilities, infrastructure improvements and other facilities. 1.1.41 EXTRA WORK: Additional Work or costs due to a Change in the Work that is not described in or reasonably inferable from the Contract Documents which may be the basis for an adjustment of the Contract Sum and/or the Contract Price under the terms of the Co ntract Documents. Extra Work shall not include additional Work or costs arising from Contractor’s failure to perform any of its duties or obligations under the Contract Documents. 1.1.42 FIELD ORDER: A written instrument signed by the City or its Construction Manager that authorizes and directs performance of the Work described therein, and which may or may not include adjustments (increase or decrease) to the Contract Sum and/or Contract Time. 1.1.43 FINAL COMPLETION: Full completion of all Work required by the Contract Documents, including all punch list items, and submission of Record Documents, all to City’s satisfaction. 1.1.44 FINAL PAYMENT: Final payment of the Contract Sum following Final Completion, including release of undisputed retention, less any amounts withheld or offset pursuant to the Contract Documents, including, but not limited to, liquidated damages, unreleased stop notices, amounts subject to setoff, and up to 150% of unresolved third -party claims for which Contractor is required to indemnify City, and up to 150% of any amounts in dispute as authorized by Public Contract Code Section 7107. 1.1.45 FRAGNET: A “Fragnet”, sometimes referred to as “time impact analysis,” is a contemporaneous, fragmentary scheduling network, which graphically identifies the sequencing of all critical and non-critical new activities and/or activity revisions affected by a Change Order or Delay, with logic ties to all affected existing activities noted on the Construction Schedule. Its objective is to isolate and quantify any time impact of a specific issue, determine and demonstrate any such specific Delay in rela tion to past and/or other current Delays and to provide a method for incorporating adjustments to the Contract Time into the Construction Schedule. 1.1.46 GENERAL CONDITIONS: That portion of the Contract Documents relating to the administrative procedures to be followed by Contractor in carrying out the Work. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 35  Packet Pg. 237 of 613  Invitation for Bids (IFB) Package 31 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 1.1.47 HAZARDOUS SUBSTANCES: Refers to, without limitation, the following: any chemical, material or other substance defined as or included within the definition of hazardous substances, hazardous materials, hazardous wastes, extremely hazardous substances, toxic substances, toxic material, restricted hazardous waste, special waste, universal wastes or words of similar import under any Environmental Law. 1.1.48 LOSSES: Any and all losses, costs, liabilities, Claims, damages, liquidated damages, actions, judgments, settlements, expenses, fines and penalties. "Losses" do not include attorneys' fees. 1.1.49 NOTICE OF AWARD: Written notice issued by City notifying Contractor of issuance of the Construction Contract. 1.1.50 NOTICE TO PROCEED: Written notice issued by City to Contractor to begin the Work. The Notice to Proceed may also specify the date for the Pre-Construction Meeting or the date(s) for specified pre-construction submittals. 1.1.51 PERFORMANCE BOND, PAYMENT BOND: The performance and payment bonds to be provided by Contractor for the Project. 1.1.52 PLANS: The graphic and pictorial portions of the Contract Documents showing the design, location and dimensions of the Work, generally including plans, elevations, subparagraphs, details, schedules and diagrams. The term “Plans” may be used interchangeably with "Drawings." 1.1.53 PRE-CONSTRUCTION MEETING: A meeting held with the Project Team prior to beginning construction in order to review Contract Documents and any required pre-construction submittals and clarify roles, responsibilities and authority of the Project Team. 1.1.54 PROJECT: The total construction, of which the Work performed by Contractor under the Contract Documents may be the whole or part and which may include Work performed by City’s own forces or by Separate Contractors. 1.1.55 PROJECT TEAM: Collectively, the Contractor, City, Design Consultant, Separate Contractors, Construction Manager and other consultants and contractors providing professional and technical consultation for the design and construction of the Project. 1.1.56 RECORD DOCUMENTS: The term “Record Documents” refers to the As -Built Documents, warranties, guarantees and other documents required to be submitted by Contractor as a condition of Final Completion. 1.1.57 REQUEST FOR INFORMATION: A written instrument, prepared by Contractor, which requests an interpretation or clarification in the Work or a response to a question concerning the Work. A Request for Information does not entitle Contractor to an adjustment in the Contract Sum unless it requires Extra Work and Contractor requests and is entitled to such an adjustment in accordance with the provisions of the Contract Documents. 1.1.58 REQUEST FOR INFORMATION RESPONSE: A written instrument, usually prepared by the Design Consultant, provided in response to a Request for Information, setting forth an interpretation or clarification in the Work or a response to a Contractor question concerning the Work. 1.1.59 SCHEDULE OF VALUES: A detailed, itemized breakdown of the Contract Sum, which provides for a fair and reasonable allocation of the dollar values to each of the various parts of the Work. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 36  Packet Pg. 238 of 613  Invitation for Bids (IFB) Package 32 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 1.1.60 SEPARATE CONTRACTOR: A person or firm under separate contract with City or other entity performing other Work at the Site. 1.1.61 SITE: The physical site located within City where the Project is to be constructed, including all adjacent areas for staging, storage, parking and temporary offices. 1.1.62 SPECIAL PROVISIONS AND TECHNICAL SPECIFICATIONS: The portions of the Contract Documents consisting of the written requirements for materials, equipment, standards, skill, quality for the Work and performance of related services. These provisions may also contain amendments, deletions or additions to the General Conditions. 1.1.63 STATEMENT OF CONTRACT DISPUTE: The Contractor’s written statement prepared in accordance with Article 4 of these General Conditions required as a condition of its initiating the Contract Dispute Resolution Process set forth in the Construction Contract. 1.1.64 SUBCONTRACTOR: A person or firm that has a contract with a Contractor to perform a portion of the Work. The term "Subcontractor" includes suppliers and vendors and is referred to throughout the Contract Documents as if singular in number and means a Subc ontractor or an authorized representative of the Subcontractor. “Subcontractor” includes Subcontractors of any tier. 1.1.65 SUBCONTRACTOR MARKUP: The markup the Contractor may make on Extra Work performed by a Subcontractor. A fixed sum calculated as fifteen percent (15%) of the Subcontractor’s Allowable Costs incurred by Subcontractor for performing Extra Work, which is deemed to be full compensation for Contractor’s indirect costs for having the Extra Work performed by the S ubcontractor, including, overhead, profit, and other indirect costs not included in Allowable Costs. Subcontractor Markup is made on the Subcontractor’s incurred Allowable Costs only, which is separate from and does not include Contractor Markup, as defined herein, made by the Subcontractor. 1.1.66 SUBMITTALS: All shop drawings, samples, exemplars, product data and other submittals required to be submitted by Contractor under the Contract Documents. 1.1.67 SUBSTANTIAL COMPLETION, SUBSTANTIALLY COMPLETE: As determined by City, the point at which the Work is sufficiently complete to be occupied and utilized by City for its intended purpose, and Contractor has fulfilled its obligations under the Contract Documents, except for minor punchlist items which do not impair City's ability to so occupy and utilize the Project. 1.1.68 SUPERINTENDENT: The person appointed by Contractor, subject to approval by City, to supervise and coordinate Contractor's own forces and Subcontractors in all aspects of the Work. 1.1.69 UNEXCUSED DELAY: Any Delay in the path of activities that is critical to Final Completion of the Work within the Contract Time and which Delay is not attributable to the City. An Unexcused Delay shall not entitle Contractor to either an extension of the Contract Time or an adjustment of the Contract Sum. To the extent an Unexcused Delay is concurrent with an Excused Delay, the Excusable Delay shall be conclusively deemed an Unexcused Delay. 1.1.70 WEATHER DELAY DAY: A day for which Work is scheduled as allowed by Sections 8.3 and 8.4, below, during which Contractor and its forces, including Subcontractors, are unable to safely or effectively perform at least four hours of scheduled critical path Work based on actual (not forecast) weather or weather-related conditions that day during normal construction hours, as specified in Section 8.3. . Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 37  Packet Pg. 239 of 613  Invitation for Bids (IFB) Package 33 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 1.1.71 WORK: All labor, materials, equipment, services, permits, fees, licenses and taxes, and all other things necessary for Contractor to perform its obligations and complete the Project, including, without limitation, any changes or additions requested by City, in accordance with the Contract Documents and all Applicable Code Requirements. 1.1.72 WORKING DAY: As applied to a Project awarded on the basis of completion within a specified number of working days, and only if specified in Section 5 of the IFB Summary and Section 6.3 of the Construction Contract, a working day, whether or not capitalized, means a day during which the Work may be performed under the terms of the Contract Documents, including, but not limited to the provisions of Sections 8.3 and 8.4, below, but excluding Weather Delay Days. 1.2 OWNERSHIP AND USE OF DOCUMENTS 1.2.1 All originals, copies and electronic forms of Plans and Drawings, Technical Specifications, (including, without limitation, the Contract Documents) shall not be used by Contractor, or any Subcontractor, for any purpose other than performance of the Work. Contractor and Subcontractors are granted a limited license, revocable at will by City, to use and reproduce applicable portions of the Contract Documents appropriate to and for performing the Work under the Contract Documents; provided however, that such use shall not reduce Owner’s rights to use and ownership of the documents. 1.2.2 Contractor shall keep on the Site of the Project, at all times, a complete set of City approved, permitted Contract Documents for use by City. 1.2.3 Proposed Changes or refinements and clarifications will be provided to Contractor in the form of reproducible prints. Contractor shall, at its own expense and without adjustment to the Contract Sum, reproduce and distribute such prints as are necessary for the complete pricing of the Change and for performance of the Work. 1.2.4 Contractor shall include a provision in all contracts with Subcontractors who perform Work on the Project, protecting and preserving City’s rights to ownership and use of documents as set forth in this Section 1.2. 1.3 INTERPRETATION OF CONTRACT DOCUMENTS 1.3.1 The Contract Documents are complementary and what is required by one shall be as binding as if required by all. 1.3.2 In general, the Drawings will show dimensions, positions, and type of construction to be completed; and the Special Provisions and Technical Specifications will define materials, quality and standards. Any Work called for on the Drawings and not mentioned in the Special Provisions and Technical Specifications, or vice versa, shall be performed as though fully set forth in both. Work not particularly detailed, marked or specified, shall be the same as similar parts that are detailed, marked or specifi ed. 1.3.3 Unless otherwise stated in the Contract Documents, technical words and abbreviations contained in the Contract Documents are used in accordance with commonly understood construction industry meanings and non-technical words and abbreviations are used in accordance with their commonly understood meanings. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 38  Packet Pg. 240 of 613  Invitation for Bids (IFB) Package 34 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 1.3.4 The Contract Documents may omit modifying words such as "all" and "any," and articles such as "the" and "an." If a modifier or an article is not included in one statement and appears in another it is not intended to affect the interpretation of either st atement. The use of the word "including," when following any general statement, shall not be construed to limit such statement to specific items or matters set forth immediately following such word or to similar items or matters whether or not non -limiting language (such as "without limitation," "but not limited to," or words of similar import) is used with reference thereto, but rather shall be deemed to refer to all other items or matters that could reasonably fall within the broadest possible scope of such general statement. 1.3.5 Whenever the context so requires, the use of the singular number shall be deemed to include the plural and vice versa. Each gender shall be deemed to include the other gender, and each shall include corporation, partnership, trust, or other legal entity whenever the context so requires. The captions and headings of the various subdivisions of the Contract Documents are intended only as a matter of reference and convenience and in no way define, limit, or prescribe the scope or intent of the Contrac t Documents or any subdivision thereof. 1.3.6 Any cross-references indicated between various subparagraphs or Drawings and Documents are provided for the Contractor’s convenience and shall not be all-inclusive. 1.3.7 Unless specifically noted to the contrary, all Work, equipment, casework, mechanical, electrical and similar devices of whatever nature in the Contract Documents shall be completely installed, hooked-up, made operational and made functional for the purpose such are intended, and all costs therefore are included in the Contract Sum. 1.3.8 Figured dimensions on scale Drawings and on full size Drawings shall govern over scale Drawings without figured dimensions. The Drawings shall not be scaled to determine dimensions, and (except in the case of diagrammatic Drawings) shall be calculated fro m figures shown on the Drawings. Obvious discrepancies between scale and figured dimensions, unless marked "not to scale," must be brought to the Construction Manager's attention before proceeding with the Work affected by the discrepancy. 1.3.9 If there is a conflict between any of the Contract Documents, Contractor shall immediately bring such conflict to the attention of City, whose decisions regarding such conflict shall be final and binding as to the requirements of the Contract Documents. In the event of any conflicts between or among the Applicable Code Requirements, the more stringent shall govern. In the event a conflict between any of the Contract Documents is not resolved by the order of precedence established in the Contract Documents, the highest standard of quality and skill, the most stringent requirements, and the most specific provision of the Contract Documents shall govern and shall be required in the performance of the Work. 1.3.10 The general character of the Work is shown in the Contract Documents, but Changes, modifications, clarifications and refinements may be made in details when needed to more fully explain the Work. Provided that they are a logical evolution of the Contract Documents that were bid by Contractor or were reasonably inferable as necessary to provide a completed and fully operational system, facility or structure, the same shall be considered part of the scope of the Work to be performed without adjustmen t in the Contract Sum or the Contract Time. 1.3.11 Where on any Drawing a portion of the Work is drawn out and the remainder is indicated in outline, the drawn-out parts shall apply also to all other like portions of the Work. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 39  Packet Pg. 241 of 613  Invitation for Bids (IFB) Package 35 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 1.3.12 Contractor will provide all necessary labor, equipment, transportation and incidentals required to complete the Work, even if the Contract Documents do not describe the Work in complete detail. 1.3.13 Drawings and diagrams for mechanical, plumbing and electrical Work shall be considered as diagrammatic only and shall not to be used for any structural guidance or physical layout, unless specifically detailed or dimensioned, and Contractor shall be responsible to provide any and all numbers and lengths of mechanical, plumbing or electrical fittings, wire, conduit, connections, attachments or similar materials needed to complete the Work, at no adjustment to the Contract Sum or Contract Time, whethe r or not they exceed the numbers of such pieces or the lengths indicated by the Drawings. 1.3.14 City, in its sole discretion, will interpret the Contract Documents and make the determination of whether or not Contractor has fulfilled the requirements of the Contract Documents. Such interpretations and decisions of City shall be final and binding upon Contractor. ARTICLE 2 –CITY’S RIGHTS AND OBLIGATIONS 2.1 INFORMATION AND SERVICES PROVIDED BY CITY 2.1.1 Except as otherwise provided in the Special Provisions and Technical Specifications, Contractor shall obtain and pay for any permits, easements and governmental approvals, including City building and related permits, for the use or occupancy of permanent structures required in connection with the Work. 2.1.2 If Contractor becomes aware of any ambiguity, uncertainty, conflict, inconsistency, discrepancy, omission, or error in or among the Contract Documents, Contractor must promptly submit a Request for Information (“RFI”) requesting clarification, interpretati on, or direction. A Contractor RFI will be considered excessive or unnecessary if City determines that the explanation or response to the RFI is clearly and unambiguously discernable from the Contract Documents. City’s costs to review and respond to excessive or unnecessary RFIs may be deducted from payments otherwise due to Contractor. 2.1.3 A Request for Information Response providing clarification, interpretation or direction will be final and binding on Contractor. If Contractor proceeds with the related Work before obtaining City’s Request for Information Response, Contractor will be responsible for any resulting costs, including the cost of correcting any incorrect or defective Work that results. Timely submission of a clear and complete RFI is essential to avoiding delay. Delay resulting from Contractor’s failure to submit a timely and complete RFI is not Excusable Delay. If Contractor believes that City’s response to an RFI justifies a change to the Contract Sum or Contract Time, Contractor must perform the Work as directed, but may submit a timely Change Order request in accordance with the Contract Documents. 2.1.4 Unless otherwise specified in the Contract Documents, including the Notice to Proceed, Contractor must submit all required pre-construction submittals to City for review and acceptance no later than ten days following the Execution Date set forth in the first paragraph of the Construction Contract. City will schedule a mandatory Pre-Construction Meeting, which is a condition precedent to commencement of on the Project. Contractor’s primary representative and Superintendent must attend the Pre -Construction Meeting. Additional supervisory personnel and representatives of key Subcontractors may also attend the Pre-Construction Meeting, which is intended to address matters including the scope of Work, sequencing, and Project requirements. Contractor is solely responsible for any delay to Project commencement due to Contractor’s failure to timely or properly submit any required pre-construction submittals as specified in the Contract Documents, including the Notice to Proceed. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 40  Packet Pg. 242 of 613  Invitation for Bids (IFB) Package 36 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 2.2 ACCESS TO PROJECT SITE City will make available, no later than the commencement date designated in the current construction Schedule accepted by City, the lands and facilities upon which the Work is to be performed, including such access and other lands and facilities designated in the Contract Documents, for use by Contractor. 2.3 CITY'S RIGHT TO STOP THE WORK If Contractor fails to correct Defective Work as required by Section 12.2 of these General Conditions, fails to perform the Work in accordance with the Contract Documents, or violates any Applicable Code Requirement, City may, without terminating the Contract, direct Contractor to stop the Work, or any portion thereof, until the cause for such order has been eliminated by Contractor. Contractor shall not be entitled to any adjustment of Contract Time or Contract Sum as a result of any such order. City sha ll have no duty or responsibility to Contractor or any other party to exercise the right to stop the Work. 2.4 CITY’S RIGHT TO CARRY OUT THE WORK If Contractor fails to carry out the Work in accordance with the Contract Documents, fails to provide sufficient labor, materials, equipment, tools and services to maintain the Construction Schedule, or otherwise fails to comply with any requirement of the Contract Documents, and fails within the time specified in the Contract Documents, after receipt of notice from City to promptly commence and thereafter diligently continue to completion the correction of such failure, City may, without prejudice to other remedies City may have and without terminating the Contract, correct such failure at Contractor's expense. In such case, City shall be entitled to deduct from payments then or thereafter due Contractor the cost of correcting such failure, including compensation for the additional services and expenses of City and City's consultants made necessary thereby. If payments then or thereafter due Contractor are not sufficient to cover such amounts, Contractor shall pay the additional amount to City. 2.5 ACCESS TO MUNICIPAL SERVICE CENTER For all Projects which require Contractor access to City’s Municipal Service Center (MSC), all Contractors shall provide and all Contractor’s personnel shall at all times display, in the form of badges, identification which shall include the Contractor’s name, the employee’s name, City’s Project Managers name and telephone number, and the name and number of the Project being performed. Badge identification information shall correspond with information contained in the bearer’s driver license or with other City approved identification. Any discrepancies, or failure of Contractor’s personnel to display proper identification, will in result their removal from the Project, or in refusal of access to the MSC. 2.6 EMERGENCY TERMINATION OF CONTRACT The Construction Contract is subject to termination as provided by Section 4410 and Section 4411 of the Government Code of the State of California, being portions of the Emergency Termination of Public Contract Act of 1949. In the event that the Construction Contract is terminated pursuant to said section, compensation to the Contractor shall be determined on the basis of the reasonable value of the Work done, including preparatory work. As an exception of the foregoing, in the case of any fully completed separate item or portion of the work for which there is a separate unit or contract price, the unit or contract price shall control. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 41  Packet Pg. 243 of 613  Invitation for Bids (IFB) Package 37 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS ARTICLE 3 – CONTRACTOR’S RIGHTS AND OBLIGATIONS 3.1 REVIEW OF THE SITE, CONTRACT DOCUMENTS AND FIELD CONDITIONS 3.1.1 Contractor warrants that it is satisfied as to character, quality, and quantities of surface and subsurface materials or obstacles to be encountered insofar as reasonably ascertainable from a careful inspection of the Site (including, without limitation, Existing Improvements on the Site) and from the geological investigation reports, data and similar information, if any, made available to Contractor by City. Any failure by Contractor to take such information or conditions into consideration will not relieve Contractor from responsibility for estimating the difficulty and cost of successfully completing the Work within the Contract Sum and Contract Time. 3.1.2 Contractor warrants and represents that it has carefully reviewed the Bid and Contract Documents prior to submitting its Bid and executing the Contract. The Contractor shall not be entitled, and conclusively waives any right, to an adjustment in the Contr act Sum or Contract Time for any additional or unforeseen costs or Delay in the performance of Work due to conditions in Contract Documents constituting errors, omissions, conflicts, ambiguities, lack of coordination or noncompliance with Applicable Code Requirements, if such conditions were either discovered by Contractor or could have been reasonably discovered by Contractor or its Subcontractors in the exercise of care and diligence in the review of the Contract Documents, subject to the limitations of Public Contract Code Section 1104. 3.1.3 If Contractor discovers what it perceives to be errors, omissions, conflicts, ambiguities, lack of coordination or noncompliance with Applicable Code Requirements in the Contract Documents, then Contractor shall, within two (2) days of discovery, notify City or the Construction Manager in writing stating both of the following: (i) A detailed description of the conditions discovered. (ii) Contractor’s request for clarification, further details or correction of the Contract Documents. Failure by Contractor to provide written notice within the period of time required shall result in Contractor waiving any right to adjustment in the Contract Sum or Contract Time on account thereof. 3.1.4 If Contractor believes it is entitled to an adjustment of the Contract Sum or Contract Time for Extra Work based upon additional written or verbal instructions, information, or direction from City, Design Consultant, or Construction Manager, it may submit a Change Order Request pursuant to Article 7 of the General Conditions within ten (10) days of receipt of such instructions, information, or direction. 3.1.5 The Contractor shall take field measurements of the existing field conditions verified. Contractor shall carefully compare the field conditions with the Contract Documents and other information known to Contractor before commencing the Work. Contractor shall promptly report in writing to the Construction Manager any errors, inconsistencies, or omissions the Contractor discovers. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 42  Packet Pg. 244 of 613  Invitation for Bids (IFB) Package 38 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 3.1.6 If Contractor performs any portion of the Work which it knows, or in the exercise of care and diligence should have known, involves an error, omission, conflict, ambiguity, lack of coordination or noncompliance with Applicable Code Requirements, without notifying and obtaining the written Approval of City or before obtaining a written clarification, interpretation, instruction or decision from Construction Manager, then any Work that is performed that is not in conformance with the clarifications, in terpretation, instruction or decision of City, Design Consultant or Construction Manager shall be removed or replaced and Contractor shall be responsible for the resultant Losses with no adjustment in the Contract Sum or Contract Time. 3.1.7 Existing Improvements at the Site, for which no specific description is made on the Drawings, but which could be reasonably assumed to interfere with the satisfactory completion of the Work, shall be removed and disposed of by Contractor, but only upon th e specific direction and control of City. Without limitation to the foregoing, and notwithstanding any information provided by City pertaining to groundwater elevations and/or geological and soils conditions encountered, it is understood that it is Contractor’s responsibility to determine and allow for the elevation of groundwater, and the geological and soils conditions at the date of performance of the Work. 3.2 SUPERVISION AND CONSTRUCTION PROCEDURES 3.2.1 Contractor shall supervise, coordinate and direct the Work using Contractor's best skill and attention and shall provide supervision sufficient to assure proper coordination and timely completion of the Work. Contractor shall be solely responsible for and have control over construction means, methods, techniques, safety, sequences, procedures and the coordination of all portions of the Work. 3.2.2 Contractor shall be responsible for the accurate layout of all portions of the Work and shall verify all dimensions on the Drawings and shall report to City any discrepancies before proceeding with related Work. 3.2.3 Contractor may be assigned working space adjacent to the Site, and all field offices, materials and equipment shall be kept within this area. Contractor shall be responsible for leaving the space in as good condition as Contractor found it, or restoring it to the condition it was in prior to Contractor commencing the Work. 3.2.4 Contractor shall be responsible to City for acts and omissions of Contractor's agents, employees, and of Contractor’s Subcontractors, and their respective agents and employees. Unless otherwise stated in or a contrary intention is reasonably inferable from the Contract Documents, references to Contractor, when used in reference to an obligation bearing upon performance of the Work, shall be deemed to include Contractor’s Subcontractors. 3.2.5 Contractor shall not be relieved of its obligation to perform the Work in accordance with the Contract Documents by the act(s) or omission(s) by City in the administration of the Contract, or by tests, inspections or Approvals required or performed by per sons or firms other than Contractor. 3.3 RESPONSIBILITY FOR THE WORK 3.3.1 Contractor shall be in charge of and responsible for all portions of the Work of the Contract, and shall be responsible for conforming such portions to the requirements of the Contract Documents and readying such portions to receive subsequent Work. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 43  Packet Pg. 245 of 613  Invitation for Bids (IFB) Package 39 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 3.3.2 Contractor shall at all times maintain good discipline and order among its employees and Subcontractors. Contractor shall provide competent, fully qualified personnel to perform the Work, and shall ensure that each Subcontractor and Sub-subcontractor engaged on the Site arranges the storage of materials and equipment and performance of its Work so as to interfere as little as possible with Separate Contractors or other persons engaged in work for City on the Site. 3.3.3 During the installation of Work, Contractor shall insure that existing facilities, fences, and other structures are all adequately protected. Upon Final Completion of all Work, all facilities that may have been damaged shall be restored to a condition acceptable to City. 3.3.4 Contractor is responsible for the security of the Site and all Work provided under the terms of this Contract, as well as all Work provided by Separate Contractors that occurs on the Site at any time prior to Final Completion and Acceptance of the Work by City. 3.4 LABOR, WORKMANSHIP, MATERIALS AND MANUFACTURED ITEMS Contractor shall provide and pay for all labor, materials, equipment, tools, construction equipment and machinery, water, heat, utilities, transportation and other facilities and services necessary for proper execution and completion of the Work, whether temporary or permanent and whether or not incorporated or to be incorporated in the Work. Unless otherwise provided in the Contract Documents or otherwise Approved by the Construction Manager, all articles, equipment and materials incorporated in the Work shall be new, of good quality, undamaged and not defective. 3.5 CONTRACTOR'S WARRANTY 3.5.1 In addition to the guarantee to repair referenced in Article 12 and any specific warranty mentioned in the Project specifications, Contractor warrants to City that all materials and equipment used in or incorporated into the Work will be of good quality, new and free of liens, Claims and security interests of third parties; that all labor, installation, materials and equipment used or incorporated into the Work will be of good quality and free from defects; and that the Work will conform with the req uirements of the Contract Documents and Applicable Code Requirements. If required by City, Contractor shall furnish satisfactory evidence as to the kind and quality of materials and equipment. Manufactured items installed in the Work and not specifically covered in the Contract Documents are to be installed in strict accordance with manufacturers' current printed instructions. 3.5.2 All materials to be incorporated in the Work shall be protected from damage during delivery, storage, and handling, and after installation until Acceptance of the Work, and Contractor shall, without charge to City, be responsible for all damage to the mat erials or the Work due to Contractor's failure to provide such proper protection. 3.6 CONSTRUCTION METHODS AND PROCEDURES 3.6.1 The methods and procedures adopted by Contractor shall be such as to secure a quality of Work satisfactory to City and to enable completion of the Work in the time agreed upon. If at any time such methods and procedures appear inadequate, City may order Contractor to improve the character or increase efficiency, and Contractor shall conform to such order; but the failure of City to order such improvement of methods or increase of efficiency will not relieve Contractor from its obligation to perform the Work in accordance with the Contract Documents or within the Contract Time. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 44  Packet Pg. 246 of 613  Invitation for Bids (IFB) Package 40 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 3.6.2 If the Contract Documents give specific instructions concerning construction means, methods, techniques, sequences or procedures, Contractor shall be fully and solely responsible for the Site safety for implementing such means, methods, techniques, sequenc es or procedures. If Contractor determines that such means, methods, techniques, sequences or procedures may not be safe, Contractor shall give written notice to City and shall not proceed with that portion of the Work without further written instruction by City. 3.7 TAXES 3.7.1 Contractor and Subcontractors are responsible for paying all sales, consumer, business license, use, income and payroll, and similar taxes for the Work or portions thereof provided by Contractor and Subcontractors. 3.7.2 All Contractors and Subcontractors for Construction Contracts equal to or greater than $5 million dollars shall be required to obtain a sub permit with the California Board of Equalization for a direct allocation of any and all applicable use tax to the City of Palo Alto, where the jobsite is located. Contractor and applicable Subcontractors shall apply for and comply with all of the conditions of the sub permit pursuant to Section 260.020 of the California State Board of Equalization, Chapter 2, “Compliance Policy and Procedures Manual: Registration, subchapter Contractors,” as may be amended from time to time. 3.8 LEGAL REQUIREMENTS 3.8.1 Contractor shall perform the Work in accordance with all Applicable Code Requirements, even though such requirements are not specifically referenced in the Contract Documents. 3.8.2 When the Work required by the Contract Documents is in conflict with any Applicable Code Requirement, Contractor shall notify Construction Manager and shall not proceed with the Work until Construction Manager provides direction to the Contractor. 3.9 PROJECT STAFF 3.9.1 Contractor shall employ a complete and competent project staff for the duration of the Work, which shall include separate individuals designated to act as Superintendent, project manager, project engineer(s) and administrative assistant(s), plus such othe r persons necessary to diligently prosecute the Work. Contractor shall not replace the designated Superintendent or project manager without a minimum seven (7) Day written notice. Any Project staff member and any replacement member shall be subject to the approval of City, which may be granted or withheld in its sole discretion. Upon notice from City requesting replacement of any Project staff member who is unsatisfactory to City, Contractor shall in a timely manner, but in no event longer than three (3) Days after notification, replace such member with a competent member satisfactory to City. Failure by Contractor to comply with the provisions of this Paragraph shall entitle City, at its option exercised in its sole discretion, to terminate the Con tract or suspend the Work until Contractor complies with this Paragraph. All costs or damages associated with such termination or suspension shall be borne by Contractor, without adjustment in the Contract Sum or Contract Time. 3.9.2 The Superintendent shall be at the Site at all times during the performance of the Work. The Superintendent shall represent Contractor and communications given to and acknowledged by the Superintendent shall be binding on Contractor. Further, communications issued by or received from the Superintendent shall be deemed as binding on Contractor. The Superintendent must be able to read, write and communicate fluently in English. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 45  Packet Pg. 247 of 613  Invitation for Bids (IFB) Package 41 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 3.10 SCHEDULES REQUIRED OF CONTRACTOR Unless otherwise specified in the Contract Documents, including the Notice to Proceed, Contractor shall submit a preliminary Construction Schedule to City in a form approved by the Construction Manager at the Pre-Construction Meeting. 3.10.2 Updated Construction Schedules shall be submitted in the form and frequency required by the Construction Manager. 3.10.3 The Construction Schedule and Construction Schedule updates shall meet the following requirements: .1 Schedules must be suitable in format and clarity for monitoring progress of the Work and shall utilize the critical path method of scheduling. .2 Schedules must provide necessary data about the timing for City's decisions and City-furnished items. .3 Schedules must be in sufficient detail to demonstrate adequate planning and staffing for the Work. .4 Schedules must represent a practical plan to complete the Work within the Contract Time, which includes factoring time for reasonably foreseeable Weather Delay Days . Based on historic rainfall records for the City, the Contractor’s schedule should assume the following number of Weather Delay Days for each month:* Month # Normal Weather Delay Days January 7 February 7 March 6 April 3 May 2 June 0 July 0 August 0 September 0 October 2 November 4 December 7 *Weather Delay Days which do not occur during a given month based on the number of days allocated for that month (above) do not carry over to another month. .5 If at any time during the Work, any activity is not completed by its latest scheduled completion date, Contractor shall notify the Construction Manager within five (5) Days of Contractor's plans to reorganize the work force to return to the schedule and prevent Delays on any other activity. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 46  Packet Pg. 248 of 613  Invitation for Bids (IFB) Package 42 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS .6 An updated Construction Schedule shall be submitted with each progress payment request, but no less frequently than monthly, and shall include all of the following: (i) A written narrative report detailing the actual progress of the Work as of the date of submission; (ii) The expected progress of the Work as of such date according to the approved Construction Schedule; (iii) The reasons for any variance between the approved Construction Schedule and the updated Construction Schedule; and (iv) If required, Contractor’s plan for placing the Work back on Schedule, at Contractor’s expense. Failure to timely comply with the above requirements may be grounds for rejection of a request for extension of time. 3.10.4 Contractor shall plan, develop, supervise, control and coordinate the performance of the Work so the progress, sequence and timing of the Work conform to the current accepted Construction Schedule. Contractor shall continuously obtain from Subcontractors information and data about the planning for and progress of the Work, the ordering and fabrication of materials, required Submittals, and the delivery of equipment, shall coordinate and integrate such information and data in updated Construction Schedules and Record Documents, and shall monitor the progress of the Work and the delivery of equipment. Contractor shall act as the expediter of potential and actual delays, interruptions, hindrances or disruptions for its own forces and those forces of S ubcontractors, regardless of tier. Contractor shall cooperate with City in the development of the Construction Schedule and updated Construction Schedules. 3.10.5 City's review, comments, requests for revisions, or acceptance of any schedule or scheduling data shall not: (i) Relieve Contractor from its sole responsibility for the feasibility of the schedule and to plan for, perform, and complete the Work within the Contract Time; (ii) Transfer responsibility for any schedule from Contractor to City; nor (iii) Imply City’s agreement with any assumption upon which such schedule is based or any matter underlying or contained in such schedule. 3.10.6 Failure of City to discover errors or omissions in Construction Schedules that it has reviewed or Approved, or to inform Contractor that Contractor, Subcontractors, or others are behind schedule, or to direct or enforce procedures for complying with the Construction Schedule, shall not relieve Contractor from its sole responsibility to perform and complete the Work within the Contract Time and shall not be a cause for an adjustment of the Contract Time or the Contract Sum. 3.10.7 Contractor shall cooperate with and coordinate its Construction Schedule with work of City and City’s Separate Contractors. 3.10.8 Adverse conditions contributing to a Weather Delay Day may include rain, saturated soil, and site clean-up required due to adverse weather. Determination of what constitutes critical path Work scheduled for that day will be based on the most current, City-approved schedule. Contractor must take reasonable steps to anticipate and mitigate the consequences of Weather Delay Days, including prudent workforce management and protecting the Project site. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 47  Packet Pg. 249 of 613  Invitation for Bids (IFB) Package 43 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 3.11 DOCUMENTS AND SAMPLES AT PROJECT SITE 3.11.1 Contractor shall maintain one (1) set of As-Built Documents at the Site, which shall be kept up to date on a daily basis during the performance of the Work. All performed changes, deletions or additions in the Work from that shown in the Contract Document s shall be recorded accurately and completely in the Record Documents. Upon Final Completion and as a condition to Final Payment, each sheet of the As-Built Documents and other Record Documents shall be signed and attested to by the Contractor’s Superintendent as being complete and accurate. 3.11.2 Contractor shall, at all times during performance of the Work, also maintain the following at the Site: (i) The latest updated Construction Schedule approved by City; (ii) Shop Drawings, product data, and samples; and (iii) All other required Submittals. At all times during the course of the Project, these documents shall be available to City, the Construction Manager and the Design Consultant to audit, excerpt, or copy as they see fit. Upon Final Completion or termination of the Construction Contract, these documents shall be delivered to City in the format requested by the City. 3.11.3 It shall be the responsibility of Contractor to maintain a current and complete record of all Changes performed during the progress of the Project construction. The record shall be in the form of a complete set of prints of the As-Built Documents on which daily recordings are made by Contractor, indicating in detail and dimension each variation from the original set of Contract Documents for all of the Work. At the completion of construction, Contractor shall, as a requirement of the Final Complet ion of the Work, certify that to the best of its knowledge, the As -Built Documents are true and accurate, and that the indications thereon represent all Changes performed during the construction of the Project. At Final Completion, the As-Built and other Record Documents shall become the property of City. 3.11.4 Contractor, in concert with the Design Consultant and the Construction Manager, shall review Contractor's As-Built Documents for conformance with all current Changes prior to presenting its monthly Application For Payment. The monthly progress payment sta tement will not be accepted or processed by City unless the As-Built Documents are current and complete, and Approved by City. 3.11.5 At Final Completion, the Contractor shall provide the fully As-Built Documents to the City. These As-Built Documents will become the permanent property of City at Final Completion. If the As -Built Documents are prepared on a computer, then the revised computer files shall also be provided to City in the file format specified by City. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 48  Packet Pg. 250 of 613  Invitation for Bids (IFB) Package 44 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 3.12 SUBMITTALS 3.12.1 Submittals are not Contract Documents. Their purpose is to demonstrate, for those portions of the Work for which Submittals are required, how Contractor proposes to conform to the information given and the design concept expressed in the Contract Documents. Prior to starting Work or as otherwise specified in the Contract Documents, including the Notice to Proceed, Contractor shall provide to City an initial schedule for submission of the Submittals for which shop drawings are required by the Contract Documents. For each required shop drawing, Contractor shall provide to City the date for the drawing's intended Submittal to the Design Consultant for review. The date required for its return to avoid Delay in any activity beyond the scheduled start date shall also be given. Contractor is solely responsible for any delay to Project commencement or to Final Completion resulting from Contractor’s failure to timely provide required Submittals as specified. 3.12.2 All shop drawings and other Submittals shall be provided at Contractor's expense, and at the time required by the Contract Documents or requested by the Construction Manager. 3.12.3 Contractor shall review, approve, and submit to the Construction Manager, all Submittals required by the Contract Documents to be submitted and reviewed by the Design Consultant. Submittals to the Construction Manager without evidence thereon of Contract or’s approval shall be returned, without review, for resubmission in accordance with these requirements. Submittals shall be provided within the time frame specified in the Special Provisions and Technical Specifications in accordance with the Construction Schedule, and in such sequence as to cause no Delay in the Work or in the activities of City or of Separate Contractors. Submittals made by Contractor which are not required by the Contract Documents, may be returned without action by the Construction Manager or Design Consultant. Submittal to the Construction Manager and Design Consultant must include a statement, in writing, identifying any deviations from the Contract Documents required due to manufacturing or installation limitations contained in the Submittal. 3.12.4 Unless otherwise specified, and excluding samples, all Submittals shall be submitted electronically, accompanied by letters of transmittal, and addressed to the Construction Manager for review. Unless otherwise specified in the Contract Documents, Submittals consisting of Drawings or Plans shall be submitted in PDF form via email to the Construction Manager at __________. . The Submittal must be prepared and submitted in accordance with all applicable provisions in the Contract Documents. If the Submittal involves a request for substitution of materials, the request shall be clearly identified on the Submittal that it is a "Request for Substitution." Unless so clearly marked, Submittals shall not be considered as a request for substitution. The Construction Manager shall return to Contractor three (3) marked -up prints. Submittals shall include all relevant catalog sheets, material lists, manufacturer’s brochures, technical bulletins, specifications, diagrams, or product samples, necessary to descri be a system, product, or item. The letter of transmittal shall include a list of the accompanying documents and the numbers of the sheets submitted. All sheets shall be marked with the name of the Project and the name of Contractor, shall be numbered consecutively, and shall be referenced to the sheets or paragraphs of the Contract Documents, referenced by sheet or subparagraph affected. Submittals shall be combined for singular assemblies, items or materials. 3.12.5 No Work requiring a Submittal shall be performed by Contractor until the Submittal has been reviewed and approved by City, Construction Manager or Design Consultant, as appropriate, and the Design Consultant has documented the exceptions noted on the Subm ittal. Contractor shall allow twenty (20) Days for review of timely and complete Submittals. Once the Submittal is returned to Contractor by the Construction Manager with a statement that it has been reviewed and no exceptions are taken or further action requested, such Work shall be performed in accordance with the Submittal and the Contract Documents. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 49  Packet Pg. 251 of 613  Invitation for Bids (IFB) Package 45 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 3.12.6 Contractor's Submittals represent that Contractor has determined or verified materials and field measurements and conditions related thereto and that it has checked and coordinated the information contained within such Submittals with the requirements of the Contract Documents and Submittals for related Work. 3.12.7 If Contractor discovers any conflicts, omissions or errors in Submittals, Contractor shall notify the Construction Manager and receive instruction before proceeding with the affected Work. 3.12.8 Contractor shall remain solely responsible, notwithstanding City, Construction Manager or Design Consultant’s review or approval of Submittals, for deviations (including, without limitation, those arising from standard shop practice) from the Contract Documents, unless Contractor has specifically informed City, Construction Manager or Design Consultant in writing of such deviation at the time of transmitting the Submittal and City, Construction Manager or Design Consultant has given written approval of such deviation. No adjustment in the Contract Sum or Contract Time shall be permitted with respect to any such deviations that are noted in writing by Contractor and as to which City, Construction Manager or Design Consultant takes no exception or approves. 3.12.9 After review of Contractor's Submittals by City, Construction Manager or Design Consultant, as appropriate, the Construction Manager will transmit to Contractor one set of Submittals. If the Submittals are found to be incomplete or incorrect, Contractor shall resubmit after corrective action has been taken. Contractor shall reimburse City, or City may withhold from payments due Contractor, sums owing by City for any fees charged by City, Construction Manager or Design Consultant or City’s other consultants for more than two (2) reviews of a Submittal, or for accelerated review in a shorter time than set forth in the approved Construction Schedule, if requested by Contractor or caused by late Submittals by Contractor. The return of a Submittal due to failure to comply with the Contract Documents or for correction or additional information shall be considered a review. 3.12.10 Review of Submittals by City, Construction Manager or Design Consultant will be general and for conformance with design intent, and shall not relieve Contractor from the responsibility for proper fitting and construction of the Work, nor from furnished materials and Work required by the Contract which may not be indicated on the reviewed Submittals. 3.12.11 Submittals shall be in English, be of good quality, and be of a size and scale to clearly show all necessary details. Submittals shall show in detail the size, sections and dimensions of all members; the arrangement and construction of all connections, joints and other pertinent details; and all holes, straps and other fittings required by other Separate Contractors for attaching their Work. When required by City, Construction Manager or Design Consultant, engineering computations shall be submitted. Contractor shall be responsible for delivering duplicates of Submittals to all other persons whose Work is dependent thereon. 3.12.12 Contractor shall, at all times, maintain at the Site a complete file of all City, Construction Manager or Design Consultant-reviewed Submittals. 3.13 TRADE NAMES, SUBSTITUTIONS 3.13.1 Any request for substitution of “or equal” items by the Contractor shall be made within 35 days of award of the contract, unless otherwise specified in these Contract Documents, and shall be governed by Public Contract Code Section 3400. 3.13.2 If City accepts for use in the Project a substitute material or process which in the opinion of City, Construction Manager or Design Consultant is not the equal of that specified, a Change Order shall be issued issuing a credit to City for the difference in value. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 50  Packet Pg. 252 of 613  Invitation for Bids (IFB) Package 46 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 3.13.3 Substitutions by Contractor that are incorporated into the Work without the prior review and Approval by City, Construction Manager or Design Consultant in accordance with the requirements of the Contract Documents shall be deemed to be Defective Work. 3.13.4 The specified Construction Contract completion time shall not be affected by any circumstance developing from the substitution provisions of this Section. 3.14 DAILY REPORTS BY CONTRACTOR 3.14.1 At the end of each working day, Contractor shall submit a daily report to the Construction Manager (on a form provided by or accepted by the Construction Manager) listing: (i) Labor - Names of workers, classification, hourly rates and hours worked. (ii) Material - Description and list of quantities of materials used. (iii) Equipment - Type of equipment, size, identification number, and hours of operation, including loading and transportation, if applicable. (iv) Inspection and Testing Activities - Name, City or company and items involved. (v) Areas of Work - The areas of the Site on which Work was performed and a detailed description of the stage, status and progress of the Work in each such area at the beginning and end of the day. (vi) Accidents, Delays, Defective Work - Description in detail of any injuries to workers, accidents, Delays, or Defective Work that were encountered. (vii) Other Services and Expenditures - Description in such detail as City may require of other services and expenditures. 3.14.2 Reports by Subcontractors that comply with the requirements of this Section 3.14 shall also be submitted to the Construction Manager through Contractor at the end of each working day 3.14.3 Submission of daily reports by Contractor and Subcontractors performing Work on the Site shall be a condition precedent to Contractor's right to payment under the Contract. 3.14.4 Facts, notice or information contained in daily reports of Contractor or its Subcontractors, whether known or not known to City or Construction Manager, shall under no circumstances be considered evidence of compliance by Contractor with any of the specific written notice requirements of the Contract Documents. 3.15 CUTTING AND PATCHING 3.15.1 Contractor shall do all cutting, fitting, or patching of the Work required to make all parts of the Work join properly and to allow the Work to join the work of Separate Contractors shown in, or reasonably implied by, the Contract Documents. 3.15.2 Contractor shall not endanger the Work, the Project, Existing Improvements, or adjacent property by cutting, digging, or otherwise. Contractor shall not cut or alter the work of any Separate Contractor without the prior written consent of City. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 51  Packet Pg. 253 of 613  Invitation for Bids (IFB) Package 47 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 3.15.3 In all cases, cutting shall be performed under the supervision of competent workers skilled in the applicable trade and shall cause the openings to be cut as small as possible to minimize unnecessary damage. 3.16 ACCESS TO THE WORK 3.16.1 City, Construction Manager, Design Consultant, their consultants and other persons authorized by City shall at all times have access to the Work wherever it is in preparation or progress. Contractor shall provide safe and proper facilities for such access and for inspection. 3.16.2 City may, at any time, and from time to time during the performance of the Work, enter the Project for the purpose of installing any necessary other work by City labor or other contracts or for any other purpose. Contractor shall cooperate with City and not interfere with other work being done by or on behalf of City. 3.17 ROYALTIES AND PATENTS Contractor shall pay all royalties and license fees required for the performance of the Work. Contractor shall immediately notify City if it learns of any circumstances that may constitute an infringement of patent rights and shall defend and indemnify City and the members of the Project Team in accordance with the indemnity provision in the Construction Contract against Losses, liabilities, suits or Claims resulting from Contractor's or any Subcontractor's or Sub-subcontractor’s infringement of patent rights. 3.18 PERMITS AND LICENSES The Contractor shall comply with all provisions of any permits necessary to accomplish the Work as presented in this Contract. Contractor shall obtain and be responsible for the cost of all permits and applications related to the construction of the Project. 3.19 DIFFERING SITE CONDITIONS 3.19.1 This provision is applicable if the Project involves digging trenches or other excavations that extend deeper than four (4) feet below the surface. Contractor shall promptly, and before the following conditions are disturbed, provide written notice to City if the Contractor finds any of the following conditions: .1 Material that Contractor believes may be a hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with the provisions of existing law. .2 Subsurface or latent physical conditions at the site differing from those indicated by information about the site made available to bidders prior to the deadline for submitting bids. .3 Unknown physical conditions at the site of any unusual nature, differing materially different from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Contract Documents. .4 Except as otherwise provided in this Section 3.19, and as specified under law, including Public Contract Code Section 7104, Contractor is responsible for performing the Work subject to existing site conditions, without adjustment to the Contract Sum or Contract Time. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 52  Packet Pg. 254 of 613  Invitation for Bids (IFB) Package 48 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 3.19.2 City shall promptly investigate any of the above the conditions and if City finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contractor’s cost of, or the time required for, performance o f any part of the Work, shall issue a Change Order under the procedures described in the Contract Documents. The City may, acting in its sole discretion, extend the applicable deadline for submitting a Change Order Request when it is based upon differing conditions subject to Public Contract Code Section 7104. 3.19.3 In the event that a dispute arises between the City and the Contractor regarding any of the matters specified in subsection 3.19.1, above, Contractor shall not be excused from any scheduled completion date provided for in the Contract Documents, but shall proceed with all Work to be performed under the Contract. Contractor shall retain any and all rights provided either by the Contract or by law which pertain to the resolution of disputes between Contractor and City. 3.20 INSPECTIONS 3.20.1 In order to allow for inspection by City and other agencies, or any inspection required elsewhere in the Special Provisions and Technical Specifications, Contractor shall notify City in writing three (3) Days in advance of the permanent concealment of any materials or Work. 3.20.2 Whenever Contractor desires to carry on the Work of this Construction Contract at hours other than those specifically required by the City or 8:00 AM to 6:00 PM, Monday through Friday or from 9:00 AM to 5:00 PM on Saturdays, it shall request authorization in writing from City for such Work at least twelve (12) Days in advance and, if approved to proceed, Contractor agrees to pay the costs incurred by the City to provide inspectors during these times and the costs incurred for the Construction Manager, Desig n Consultant and/or other City consultants whose presence at the Site is necessary. City offices are closed on alternate Fridays commencing January 12, 2001, and every other Friday thereafter. Inspections by City Building Department may not be available on these days. 3.20.3 If any Work is concealed or performed without the prior notice specified above, then the Work shall be subject to such tests or exposure as may be necessary to prove to City that the materials used and the Work done are in conformity with the Contract Documents. All labor and equipment necessary for exposing and testing shall be furnished by Contractor at its expense. Contractor shall replace, at its own expense and without reimbursement by City, any materials or Work damaged by exposure and any f aulty materials or work evidenced by such exposure or testing, and shall be responsible for any Delay caused thereby. 3.20.4 When, in order to comply with the intent of the Contract Documents, inspection must be made at the plant or mill of the manufacturer or fabricator of material or equipment, Contractor shall notify City a sufficient length of time in advance to allow for arrangements to be made for such inspection. If required testing and/or inspection must be conducted at a location more than one hundred (100) miles from the Site, Contractor shall be responsible for the additional travel costs required for testing a nd/or inspection at such location. 3.20.5 Any inspection or approval by any representative or agent of City will not relieve Contractor of the responsibility of incorporating into the Work only those materials which conform to the Contract Documents, and any nonconforming materials shall be remov ed from the Site whenever identified, at Contractor’s sole expense. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 53  Packet Pg. 255 of 613  Invitation for Bids (IFB) Package 49 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 3.20.6 When Contractor believes it has achieved either Substantial or Final Completion of the Work, Contractor shall notify City and the Construction Manager in writing and request a Substantial or Final Completion inspection of the Work. City, Design Consultant and Construction Manager will make such inspection as soon thereafter as possible. 3.21 STOP NOTICES Contractor must promptly pay its Subcontractors in accordance with the subcontract requirements and California prompt payment statutes. If any stop notice or other claim is served, filed or recorded in connection with the Work, City shall have the option, in its sole discretion, to permit Contractor immediately and at its own expense obtain a bond executed by a good and sufficient surety, in accordance with Civil Code section 9364, in a sum equal to one hundred twenty -five percent (125%) of the amount of such stop notice or claim. Such bond shall guarantee the payment of any amounts which the claimant may recover on the stop notice or claim, together with the claimant’s costs of suit in any action to enforce such stop notice or claim if the claimant recovers therein. This remedy shall be in addition to all other rights and remedies of City under the Contract Documents and applicable law, including, without limitation, the right to withhold funds from sums due to Contractor. Contractor shall timely notify City of Contractor's receipt of any stop notice or other third-party claim, valid or invalid, relating to the Contract Documents. 3.22 PARKING Contractor shall provide and maintain suitable parking areas, for use by all construction workers and others performing work or furnishing services in connection with the Project, as required to avoid any need for parking personal vehicles where they may interfere with public traffic, construction activities or public parking. The Construction Manager shall approve the location of all off-site parking in the City. 3.23 USE OF THE PROJECT SITE AND CLEAN UP 3.23.1 Contractor shall confine operations at the Site to areas permitted by Applicable Code Requirements and the Contract Documents. Contractor shall not encumber the Site with materials or equipment so that Separate Contractors' work is hindered or impeded due to such encumbrances. 3.23.2 Contractor shall, during performance of the Work, keep the Site and surrounding area free from the accumulation of excess dirt, dust, waste materials, water and rubbish caused by Contractor or any Subcontractors. Contractor shall continuously and daily remove all excess dirt, waste material, water and rubbish caused by Contractor and all tools, equipment, machinery and surplus materials from the Site and surrounding area at end of each day. Adequate cleanup will be a condition for progress payments. 3.23.3 Personnel of Contractor shall not occupy, live upon, or otherwise make use of the Site during any time that Work is not being performed at the Site, except as otherwise provided in the Contract Documents. 3.23.4 Upon Final Completion of the Work, Contractor shall remove all construction facilities, appurtenances, tools, material and other articles from the Site. The entire area, including all fixed equipment, floors, surfaces and hardware shall be cleaned and restored to their original condition in accordance with the Special Provisions and Technical Specifications. 3.23.5 In addition to water sprinkling, temporary enclosures and anti-dust sweeping compounds should be used to limit dust and dirt rising and to keep the Site clean. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 54  Packet Pg. 256 of 613  Invitation for Bids (IFB) Package 50 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 3.23.6 Construction materials shall be neatly stacked by Contractor when not in use. Loose materials, whether on the Site or in transit, shall be covered to prevent dust. Contractor shall promptly remove splattered concrete, asphalt, oil, paint, corrosive liquids and cleaning solutions from the affected surfaces to prevent marring or other damage to the Work. 3.23.7 Volatile wastes shall be properly stored in covered metal containers and removed daily. All other trash receptacles shall be promptly emptied when full. 3.23.8 Contractor shall promptly and legally transport and dispose of removed and demolished items and waste materials not identified to be recycled or reused in compliance with local ordinances and anti-pollution laws. No rubbish or waste materials shall be burned, buried, or otherwise disposed of on the Site. 3.23.9 The Contractor shall provide sanitary facilities at the Site, which shall be of reasonable capacity, properly maintained throughout the construction period, and obscured from public view to the greatest practical extent. Contractor shall require all pers onnel to use the sanitary facilities. Sanitary facilities shall be on a portable trailer and shall be removed from the Site at the end of each workday. For sewer lining projects, Contractor shall provide additional sanitary facilities on a portable trailer to be used by the residents during lining installation (one sanitary facility per each 30 meters [100 feet]). Contractor shall remove the sanitary facilities as soon as relief holes are cut and notices of completion are delivered. 3.24 ENVIRONMENTAL CONTROLS Full compensation for conforming to the requirements of this Section shall be considered as included in the prices paid for the various contract items of Work involved and no additional compensation will be allowed. 3.24.1 AIR POLLUTION CONTROL. Contractor shall comply with all air pollution control rules, regulations, ordinances and statutes which apply to any work performed pursuant to the Contract, including rules promulgated by the Bay Area Air Quality Management District, the California Department of Public Health or any other applicable agency. In the absence of any applicable air pollution control rules, regulations, ordinances or statutes governing solvents, all solvents, including but not limited to the sol vent portions of paint thinners, curing compounds, parts cleaners and degreasers and liquid asphalt used on the Project shall comply with the applicable material requirements of the Bay Area Air Quality Management District. All containers of paint thinner, curing compound parts cleaners and degreasers or liquid asphalt shall be labeled to indicate that the contents fully comply with said requirements. Material to be disposed of shall not be disposed of onsite (i.e. used up inappropriately or burned). Comp ressed gases contained within cylinders or aerosol cans shall never be released for any purpose other than that intended by the manufacturer. .1 Mold. The Contractor shall take steps to prevent mold from developing on the Site, or being released into the air and shall promptly decontaminate any areas of mold that develop. .2 VOC’s. Only construction materials that emit low levels of volatile organic compounds (VOC) shall be used within indoor areas. Adequate ventilation of packaged dry products shall be used prior to installation. Contractor is responsible to ventilate the building during the application of wet products (e.g., paints, glues, sealants), which release their highest levels of VOC's during the curing period immediately after the application. Also, wet products shall be applied before installing materials that act as "sinks" such as carpets, fabric, ceiling tiles, movable partitions, furniture, etc. in order to reduce the chance of the "sinks" absorbing contaminants and slowly releasing them into the building over time. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 55  Packet Pg. 257 of 613  Invitation for Bids (IFB) Package 51 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS .3 Off-Gassing. Contractor is responsible for identifying specific materials that require more complex ventilation to accelerate off-gassing. In addition to paints, glues and sealants, those materials that generally require temporary ventilation include, without limitation: composite wood products, plastics, waterproofing, insulation, fireproofing, caulking, acoustical ceilings, resilient flooring and wood preservatives. .4 Barriers. Barriers shall be used to prevent the migration of airborne pollutants from areas under construction and to mitigate any construction noise that may disrupt occupant activities. If effective controls for pollution emissions cannot be practically implemented, activities involving significant airborne pollutants shall be scheduled during off -hours at Contractor’s expense. The Site shall be ventilated with fresh outside air during and immediately after the noxious activity. .5 Exhaust. Contractor shall install temporary exhaust systems in construction areas to prevent contaminated air from entering the building's return-air system, including, without limitation: (i) Removing windows in a space. (ii) Using available or dedicated exhaust systems (e.g., kitchen or toilet exhaust) that are not tied into the building's overall return-air system. .6 Treated wood waste (TWW). TWW is any wood treated with preserving chemicals that protect the wood from insect attack or fungal decay (typically railroad ties, power poles, or bollards) shall be managed by Contractor to minimize dust generation. Contractor shall never grind TWW and shall be properly dispose TWW at a permitted TWW disposal facility. If Contractor size-reduces the TWW then Contractor shall collect all dust generated for proper offsite disposal. .7 Contaminated Soil Removal. Unless approved by the City, contaminated soils that are being removed shall be loaded directly into truck trailers that shall transport the soils directly to disposal facilities and not stockpiled onsite or elsewhere. If the City approves the temporary stockpiling of soils onsite, then Contractor shall cover the soil with visqueen (or other suitable material) within 1 hour. The building shall be flushed with full outdoor air for seven (7) Days prior to occupancy. Full capacity of the HVAC system shall be used for at least 2.5 ACH (air changes per hour), provided by temporary fans. During this time, the interiors shall be t horoughly cleaned, the HVAC ducts vacuumed, and air and HVAC system filters replaced. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 56  Packet Pg. 258 of 613  Invitation for Bids (IFB) Package 52 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 3.24.2 WATER POLLUTION CONTROL. .1 Contractor shall at a minimum use applicable Best Management Practices listed in the California Stormwater Quality Association Construction Handbook http://www.cabmphandbooks.com/Construction.asp to prevent the pollution of storm drains and watercourses by discharges of materials other than uncontaminated storm water. Prohibited discharges include storm water runoff discharges that may threaten to cause pollution, contamination or nuisance, sanitary waste, sediment and debris from erosion and other substances resulting from construction activities. Sanitary wastes will not be permitted to enter any storm drain or watercourse and must be routed to the sanitary sewer system. No sediment, debris or construction materials will be permitted to enter sanitary sewers. .2 Contractor shall provide effective and continuous control of water pollution, including Work in small or multiple units, on an out of phase schedule or with modified construction procedures. Contractor shall determine which methods are most effective in achieving control of water pollution as a result of Contractor's operations. Contractor shall coordinate water pollution control work with all other Work performed by Contractor and Separate Contractors. .3 Before starting any Work on the Project, Contractor shall submit to the Construction Manager for acceptance a Storm Water Pollution Prevention Plan (SWPPP) for effective control of storm water pollution. Such plan shall show the schedule and detailed description for the storm water pollution prevention and erosion control work or practices included in the Construction Contract and for all storm water pollution control measures which Contractor proposes to employ in connection with construction of the Project to minimize the effects of their operations upon storm drains, adjacent streams, and other bodies of water. Contractor shall not perform any clearing and grubbing or earthwork on the Project, other than that specifically authorized in writing by the Construction Manager, until such SWPPP has been approved by a City representative or the Construction Manager. Contractor shall revise and bring up to date said SWPPP at any time the Construction Manager makes written request for such revisions. .4 City shall not be liable to Contractor for failure to accept all or any portion of any originally submitted or revised SWPPP, or for any Delays to the Work due to Contractor's failure to submit an acceptable SWPPP. Contractor assumes sole responsibility for all costs associated with treatment of storm water polluted as a result of Contractor’s Site activities, whether treatment is initiated by Contractor or City. .5 Contractor may request the Construction Manager to waive the requirement for submission of a written SWPPP when the nature of Contractor's operation is such that pollutant discharge or soil erosion is not likely to occur. Waiver of this requirement will not relieve Contractor from responsibility for compliance with the other provisions of this Section. Waiver of the requirement for a written SWPPP will not preclude City requiring submittal of a SWPPP at a later time if the Construction Manager dee ms it necessary because of the effect of Contractor's operations. .6 Where erosion damage which will cause storm water pollution is probable due to the nature of the material or the season of the year, Contractor's operation shall be so scheduled that permanent erosion control features will be installed concurrently with or immediately following grading operations. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 57  Packet Pg. 259 of 613  Invitation for Bids (IFB) Package 53 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS .7 All storm water pollution control work required elsewhere in the Contract Documents which may be accomplished under the various contract items of Work will be measured and paid for as provided in said items of Work elsewhere in these Contract Documents. 3.24.3 URBAN RUNOFF. At a minimum, the following specific Best Management Practices which address the potential pollution impacts of urban runoff shall apply to all projects undergoing construction in City. The Best Management Practices listed below (in addition to those listed in the Technical Specifications) are required by City, and shall apply at the time of demolition of an existing structure or commencement of construction until receipt of a certificate of occupancy or certificate of completion: .1 Sediment and construction waste from construction sites and parking areas shall not leave the Site. .2 Any sediments or other construction materials which are tracked off the Site shall be removed the same day. Straw wattles or another temporary sediment barrier shall be installed around the perimeter of the Site to prevent the sediment from leaving the Site. .3 On an emergency basis only, plastic covering may be utilized to prevent erosion of an otherwise unprotected area, along with runoff devices to intercept and safely convey the runoff. .4 Excavated soil shall be located on the Site in a manner that eliminates the possibility of sediment running into the street, storm drains, water bodies, or adjoining properties. Material stockpiles shall be covered within 1 hour of stockpiling the material until the material is either used or removed. .5 No washing of construction vehicles shall be allowed on or adjacent to the Site. .6 Drainage controls shall be utilized as needed, depending on the extent of proposed grading and topography of the Site, including, but not limited to the following: (i) detention ponds or sedimentation ponds; and (ii) dikes, berms or ditches; and (iii) down drains, chutes or flumes. 3.24.4 STORM WATER POLLUTION PREVENTION DURING ROADWORK. To avoid storm water pollution, Contractor shall plan roadwork and pavement construction as follows: .1 Apply concrete, asphalt, and seal coat during dry weather to prevent contaminants from contacting storm water runoff. .2 Cover storm drain inlets and manholes when paving or applying seal coat, slurry seal, fog seal, etc. .3 Always park paving machines over drip pans or absorbent materials. .4 When making saw-cuts in pavement, use as little water as possible. Cover each catch basin completely with filter fabric during the sawing operation. Shovel or vacuum the slurry residue from the pavement and remove from the Site. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 58  Packet Pg. 260 of 613  Invitation for Bids (IFB) Package 54 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 3.24.5 STORMWATER POLLUTION. To avoid stormwater pollution, Contractor shall plan roadwork and pavement construction as follows: .1 Apply concrete, asphalt, and seal coat during dry weather to prevent contaminants from contacting stormwater runoff. .2 Cover storm drain inlets and personnel access holes when paving or applying seal coat, slurry seal, fog seal, etc. .3 Always park paving machines over drip pans or absorbent materials, since they tend to drip continuously. .4 When making saw-cuts in pavement, use as little water as possible. Cover each catch basin completely with filter fabric during the sawing operation and contain the slurry by placing straw bales, sand bags, or gravel dams around the catch basin. After the liquid drains or evaporates, shovel or vacuum the slurry residue from the pavement or gutter and remove from the Site. 3.24.6 DRAINAGE CONTROL. Contractor shall provide for the drainage of storm water and such water as may be applied or discharged on the Site in performance of the Work. Drainage facilities shall be adequate to prevent damage to the Work, Site and adjacent prope rty. Also drainage facilities shall be constructed to minimize the potential pollution to the ocean. Existing drainage channels and conduits shall be cleaned, enlarged or supplemented as necessary to carry all increased runoff attributable to Contractor's operations. Dikes shall be constructed as necessary to divert increased runoff from entering adjacent property (except in natural channels), to protect City's private property and utility owner's facilities and the Work, and to direct water to drainage channels or conduits. Retention of drainage on the Site shall be provided as necessary to prevent downstream flooding. 3.24.7 DUST CONTROL. As elsewhere provided herein, the Contractor shall be responsible for all dust alleviation and control measures necessary and required for the public safety and convenience during the life of the contract. The Contractor shall use reclaimed water to control dust from unpaved surfaces as needed on a daily basis or as directed by the Construction Manager. The water shall be applied at a limited rate so as to avoid the creation of runoff from the site. The Contractor shall not use water to flush down paved or impervious surfaces as a means of dust control. Paved or impervious surfaces shall be swept with a street sweeper as needed to control dust on the site. Compensation for water applied as alleviation and/or prevention of dust nuisa nce and street sweeping shall be considered as included in the prices paid for the various contract items of work and no additional allowance will be made therefore. 3.24.8 SPECIAL HAZARDOUS SUBSTANCES AND PROCESSES. Contractor shall comply with the provisions of all applicable hazardous materials Standards including but not limited to California Code of Regulations (CCR) Title 8, Chapter 4, Group 16 (CalOSHA Control of Hazardous Substances), CCR Title 22, Division 4.5, (hazardous waste management standards), California Health & Safety Code Division 20, Section 6.5 (hazardous waste control), California Fire Code, Code of Federal Regulations (CFR) 49 (DOT regulations), CFR 40, Part 60 (U.S. hazardous waste standards) and applicable sections of the Palo Alto Municipal Code. Contractor shall at all times maintain an inventory of hazardous materials stored onsite and all applicable Material Safety Data Sheets (MSDSs) available for review by the City. For City-generated hazardous waste removal, the City will take full generator status for the hazardous wastes as described under CCR 22. The City will obtain any EPA Identification numbers for the project and will sign each manifest as the generator befor e the material is transported. Contractor shall fully manage the hazardous wastes for the City including the removing, storing, transporting and disposing of the hazardous wastes. For construction activities that remove existing hazardous wastes, such as , Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 59  Packet Pg. 261 of 613  Invitation for Bids (IFB) Package 55 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS asbestos removal, contaminated soil removal, lead paint removal or other contamination abatement projects, Contractor shall develop a hazardous materials management plan (HMMP). The HMMP shall contain sufficient information that shall demonstrate how the Contractor will remove, secure and store, transport to a permitted disposal facility. Contractor shall submit the HMMP to the City for approval. At a minimum, the HMMP shall include: • Project map that shall show hazardous waste removal areas, storage areas (including all fencing, gates, locks, structures etc.; • Hazardous waste expected inventory including quantities and types of wastes; • Security program – how the Contractor will keep hazardous materials secure from public contact; • Monitoring and inspection program; • Inventory of emergency equipment onsite; • Transportation Plan includes how the Contractor plans to package and transport the hazardous wastes; • Disposal facility name and location; • Any other information that would reasonably describe Contractor hazardous waste removal, storage and disposal plans. City has the sole right to reject the hazardous waste transporter and/or disposal facility from Contractor’s consideration. Hazardous wastes that are generated from Contractor’s activities while completing the project (i.e. equipment maintenance fluids, empty oil or solvent drums, etc. shall be the sole responsibility of the Contractor who is the generator of the wastes under the Hazardous Waste Generator Regulations CCR Title 22. Wastes must be handled, recycled or disposed of in the United States. 3.24.09 ENVIRONMENTAL PURCHASING POLICY. The Contractor shall comply with the City of Palo Alto’s Environmental Purchasing Policy, as amended from time to time. A copy is available at the City’s Purchasing Division. 3.24.10 ZERO WASTE REQUIREMENTS. The Contractor shall comply with waste reduction, reuse, recycling and disposal requirements of the City’s Zero Waste Program. Zero Waste best practices include first minimizing and reducing waste; second, reusing waste and third, recycling or composting waste. In particular, Contractor shall comply with the following zero waste requirements: • All printed materials provided by Contractor to City generated from a personal computer and printer including but not limited to, proposals, quotes, invoices, reports, and public education materials, shall be double-sided and printed on a minimum of 30% or greater post-consumer content paper, unless otherwise approved by the City’s Project Manager. Any submitted materials printed by a professional printing company shall be a minimum of 30% or greater post-consumer material and printed with vegetable-based inks. • Goods purchased by Contractor on behalf of the City shall be purchased in accordance with the City’s Environmental Purchasing Policy including but not limited to Extended Producer Responsibility requirements for products and packaging. A copy of this polic y is on file at the Purchasing Office. • Reusable/returnable pallets shall be taken back by the Contractor, at no additional cost to the City, for reuse or recycling. Contractor shall provide documentation from the facility accepting the pallets to verify that pallets are not being disposed. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 60  Packet Pg. 262 of 613  Invitation for Bids (IFB) Package 56 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 3.24.11 SOUND CONTROL. .1 Contractor shall comply with the City’s Noise Ordinance set forth in Chapter 9.10 of the Palo Alto Municipal Code, except as modified in the Special Provisions and Technical Specifications. Copies of the Noise Ordinance are available in the Purchasing Division. .2 Each internal combustion engine used for any purpose on the Site or otherwise within the City of Palo Alto shall be equipped with a muffler of a type recommended by the manufacturer. No internal combustion engine shall be operated on the Project without said muffler. This requirement in no way relieves Contractor from responsibility for complying with local ordinances regulating noise level. .3 The noise level requirement shall apply to all equipment on the Work or related to the job, including but not limited to trucks, transit mixers or transient equipment that may or may not be owned by Contractor. The use of loud sound signals shall be avoid ed in favor of light warnings except those required by safety laws for the protection of personnel. .4 Prior to starting construction, all equipment to be used on the Project shall be inspected and tested for compliance with the requirements of this Project. Sound blankets or other sound mitigation equipment approved by the Construction Manager shall be r equired to bring equipment into compliance with the requirements of this Project. 3.25 TEMPORARY WATER, LIGHT AND POWER Water for any purpose shall be obtained by Contractor, at its expense, from City. Contractor is to contact the Construction Manager for a phone number and contact person. In no case may Contractor obtain water from unmetered fire hydrants. The costs of obtaining water shall be included in the prices paid for the various contract items of work included and no additional compensation will be allowed therefore, unless otherwise specified in the Contract Documents. The City imposes a penalty for taking water from an unmetered fire hydrant. The penalty shall be deducted from the payment due Contractor. Contractor shall purchase power from the City, at Contractor’s expense. 3.26 CITY TRUCK ROUTE ORDINANCE The Contractor and any subcontractors or suppliers shall at all times comply with the requirements of the City of Palo Alto Truck Route Ordinance set forth in Chapter 10.48 of the Palo Alto Municipal Code. 3.27 UNFAIR BUSINESS PRACTICES CLAIMS Contractor offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15), or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the Contract Documents. This assignment shall be made and become effective at the time City tenders Final Payment to Contractor, with out further acknowledgment by the parties. Contractor shall incorporate this provision in all Subcontractor contracts. 3.28 EXISTING UTILITIES 3.28.1 Prior to the start of any grinding or any excavation, the Contractor shall be responsible for notifying Underground Services Alert (USA) 800-642-2444 at least five (5) days prior to beginning underground work so that existing utilities can be marked in the field. The Contractor is responsible for the location of all utilities, both public and private. Contractor shall give specific address for grinding or excavation location. Each location shall be marked by the Contractor in the field with white pa int. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 61  Packet Pg. 263 of 613  Invitation for Bids (IFB) Package 57 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 3.28.2 The Contractor shall acknowledge that the marking of underground utilities is only approximate, and shall take all necessary precautions to avoid damaging these utilities. 3.28.3 All Underground Services Alert marking shall be removed by the Contractor. Any utilities damaged or altered in any way during the performance of the work under this Contract shall be promptly reported to the Engineer, and shall be restored to their original condition at the Contractor's expense. 3.28.4 If the Contractor comes into contact with any existing utilities during its operations, the Contractor shall notify the Engineer before proceeding with the work involved. 3.28.5 Pursuant to Government Code Section 4215, if, during the performance of the Work, Contractor discovers utility facilities not identified by City in the Contract Documents, Contractor shall immediately provide written notice to City and the utility. City assumes responsibility for the timely removal, relocation, or protection of existing main or trunkline utility facilities located on the Project site, if such utilities are not identified in the Contract Documents. Contractor shall be compensated in accordance with the provisions of the Contract Documents for the costs of locating, repairing damage not due to Contractor’s failure to exercise reasonable care, and removing or relocating such utility facilities not indicated in the plans or specifications with reasonable accuracy and for equipment on the Project necessarily idled during such work. Contractor shall not be assessed liquidated damages for delay in completion of the Work, to the extent such delay was caused by City’s failure to provide for removal or relocation of such utility facilities. ARTICLE 4 – ADMINISTRATION OF THE CONTRACT 4.1 CONTRACT ADMINISTRATION BY CITY, DESIGN CONSULTANT AND CONSTRUCTION MANAGER 4.1.1 City and the Construction Manager will provide administration of the Construction Contract as provided in the Contract Documents. 4.1.2 No actions taken by City, Construction Manager or Design Consultant shall relieve Contractor of its obligations described in the Contract Documents. 4.1.3 The Construction Manager will be present on the Site during the performance of the Work primarily for the purposes of providing administration, inspection and expediting communications between City, Design Consultant and Contractor. 4.1.4 Neither City, Design Consultant nor Construction Manager will have control over, will be in charge of, or will be responsible for construction means, methods, techniques, safety, sequences or procedures or for safety precautions and programs in connection with the Work, all of which are the sole responsibility of Contractor. 4.1.5 Unless otherwise provided in the Contract Documents or when direct communications have been specifically authorized, communications between Contractor and City or Design Consultant shall be in writing through Construction Manager. Communications by Contra ctor or Subcontractors and with Separate Contractors shall be through the Construction Manager. Contractor shall not rely on oral or other non-written communications. 4.1.6 Based on the Construction Manager’s Site visits and evaluations of Contractor's Applications For Payment, the Construction Manager will review and recommend to City for City approval the amounts, if any, due Contractor. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 62  Packet Pg. 264 of 613  Invitation for Bids (IFB) Package 58 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 4.1.7 Construction Manager will make recommendations to City to reject the Work, or any portion thereof, which does not conform to the Contract Documents. City alone shall have the authority to stop the Work or any portion thereof. Whenever City considers it necessary or advisable, City will have the authority to require additional inspection or testing of the Work in accordance with the Contract Documents, whether or not such Work is fabricated, installed or completed. However, no authority of City conferred by the Contract Documents nor any decision made in good faith either to exercise or not exercise such authority, nor any recommendation by the Construction Manager, shall give rise to a duty or responsibility of City or the Construction Manager to Contractor or its Subcontractors. 4.1.8 Construction Manager’s authority includes, but is not limited to the following: .1 Conduct or direct inspections to determine suitability of the Project or portion thereof for Beneficial Occupancy. .2 Assist City in determining the dates of Substantial Completion and Final Completion; .3 Review any records, written warranties and related documents required by the Contract Documents and assembled by Contractor; and .4 Make recommendations to City for issuance of Final Payment upon Contractor's compliance with the requirements of the Contract Documents. 4.1.9 City, with the assistance of recommendations from the Design Consultant and/or Construction Manager, shall be the ultimate interpreter of the requirements of the Contract Documents and the judge of performance thereunder by Contractor. Such decisions by C ity will be final and binding upon Contractor. 4.2 CLAIMS 4.2.1 Public Contract Code Section 9204. Public Contract Code Section 9204 (“Section 9204”) sets forth certain pre-litigation claims procedures for public works projects that City is required to include in its Contract Documents. In summary, Section 9204 requires public entities to respond to claims within 45 days, to meet and confer if requested by the contractor, to promptly pay undisputed amounts, and to mediate unresolved claims prior to litigation, absent a mutual waiver of mediation. It expressly provides for the submission of subcontractor “pass -through” claims, and allows public entities to prescribe reasonable additional change order, claim, and dispute resolution procedures and requirements, so long as the additional provisions do not conflict with or otherwise impair the timeframes and procedures set forth in Section 9204. The requirements of Section 9204 are incorporated and included in the following provisions, which also include reasonable additional procedures. 4.2.2 Scope and Authority. This Section 4.2 applies to any Claim, as defined in Section 1.1.19, above, arising from or related to the Contract or performance of the Work. It is intended to provide the exclusive procedures for submission and resolution of Claims of any amount, and applies in addition to the provisions of Public Contract Code Section 9204, and Public Contract Code Sections 20104 et seq., which are incorporated by reference herein and included in these provisions. 4.2.3 Accrual of Claim. A Claim accrues and arises upon issuance of a written decision by the City or Construction Manager denying, in whole or in part, a Change Order Request, which was previously submitted in compliance with these Contract Documents. A Claim that demands an extension of time or an increase in the Contract Sum does not accrue unless Contractor has previously submitted such demand(s) in a Change Order Request. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 63  Packet Pg. 265 of 613  Invitation for Bids (IFB) Package 59 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 4.2.4 Claims Submission Requirements and Deadlines. All Claims must be submitted in writing by registered mail or certified mail with return receipt requested. Except for Claims disputing the amount of Final Payment, all Claims and all supporting documentation and certifications, as further detailed below, must be received by the City Clerk’s office within twenty-one (21) Days following the date that City notified Contractor in writing that a request for a change in the Contract Time or Contract Price, du ly submitted in compliance with the Contract Documents, has been rejected in whole or in part; any Claim which is not submitted prior to Final Payment is deemed waived. A Claim disputing the amount of Final Payment must be submitted within fourteen (14) Days of the effective date of Final Payment. Strict compliance with these Claim submission deadlines is necessary to ensure that any dispute may be mitigated as soon as possible, and to facilitate cost-efficient administration of the Project. Any Claim that is not submitted within the specified deadlines will be deemed waived by Contractor. 4.2.5 Supporting Documentation. A Claim submittal must include the following: .1 A statement that it is a Claim, clearly specifying the amount requested (with respect to Claims for payment), and/or the number of days requested (with respect to Claims for an extension of the Contract Time); .2 A detailed description of the act, error, omission, Differing Site Condition, event or other circumstance giving rise to the Claim; and .3 A statement demonstrating that a Change Order Request was submitted in a timely manner as required by Section 7.2 of these General Conditions, along with a copy of the Change Order Request and the City’s written rejection of the subject Claim. .4 All documents necessary to substantiate the Claim, including, without limitation: (i). A detailed cost breakdown in the form required for submittal of Change Order Requests, and subject to the limitations described in Article 7, below. (ii). Copies of actual job cost records demonstrating that the costs have been incurred. (iii). If the Claim is based on an error, omission, conflict or ambiguity in the Contract Documents: (i) a sworn statement by Contractor and any Subcontractor involved in the Claim, to the effect that the error, omission, conflict or ambiguity was not discovered prior to submission of the Bid, and (ii) if not discovered, a sworn statement demonstrating that the error, omission, conflict or ambiguity could not have been discovered by Contractor, its Subcontractor(s) or in exercise of the degree of care required of them under the Contract Documents for review of the Contract Documents prior to submission of the Bid. .5 If the Claim involves a request for adjustment of the Contract Time, written documentation demonstrating that Contractor has complied with the requirements of the Contract Documents pertaining to proving the right to an extension of time and demonstrating that Contractor is entitled to an extension of time under the Contract Documents. .6 A written certification signed by a responsible managing officer of Contractor’s organization, who has the authority to sign subcontracts and purchase orders on behalf of Contractor and who has personally investigated and confirmed the truth and accuracy of the matters set forth in such certification, in the following form: Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 64  Packet Pg. 266 of 613  Invitation for Bids (IFB) Package 60 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS I hereby certify under penalty of perjury under the laws of the State of California that I am a managing officer of and that I have reviewed the Claim presented herewith on Contractor’s behalf and/or on behalf of and that the following statements are true and correct. (i) The facts alleged in or that form the basis for the Claim are true and accurate; and, (ii) Contractor does not know of any facts or circumstances, not alleged in the Claim, that by reason of their not being alleged render any fact or statement alleged in the Claim materially misleading; and, (iii) Contractor has, with respect to any request for money or damages alleged in or that forms the basis for the Claim, reviewed the job cost records (including those maintained by Contractor and by any Subcontractor of any Tier, that is asserting all or any portion of the Claim) and confirmed with reasonable certainty that the Losses or damages suffered by Contractor and/or such Subcontractor were in fact suffered in t he amounts and for the reasons alleged in the Claim; and, (iv) Contractor has, with respect to any request for extension of time or claim of Delay, disruption, hindrance or interference alleged in or that forms the basis for the Claim, reviewed the job schedules (including those maintained by Contractor and by any Subcontractor involved in the Claim) and confirmed on an event -by-event basis that the delays or disruption suffered by Contractor and /or such Subcontractor were in fact experienced for the durations, in the manner, and with the consequent effects on the time and/or sequence of performance of the Work, as alleged in the Claim; and, (v) Contractor has not received payment from City for, nor has Contractor previously released City from, any portion of the Claim; and (vi) Contractor understands that submission of a Claim which has no basis in fact or which Contractor knows to be false may violate the False Claims Act (Government Code Section 12650 et seq.). Signature: ___________________________ Name: ______________________________ Title: _______________________________ Company: ___________________________ Date: _______________________________ Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 65  Packet Pg. 267 of 613  Invitation for Bids (IFB) Package 61 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 4.2.6 Strict Compliance Required. No Claim may be asserted unless Contractor has strictly complied with the requirements of Section 4.2 of these General Conditions, which shall be considered conditions precedent to Contractor’s rights to assert the Claim and to initiate the Contract Dispute Resolution Process set forth below with respect to such Claim. 4.2.7 No Work Delay. Notwithstanding the submission of any Claim or the existence of any dispute regarding any Claim, unless otherwise directed by City, Contractor shall not delay, slow or stop performance of the Work, but shall diligently proceed with performance in accordance with the Contract Documents and City will continue to make payments as required by the Contract Documents. 4.2.8 City Response. City shall respond in writing within forty-five (45) Days of receipt of the Claim with a written statement identifying which portion(s) of the Claim are disputed or undisputed, unless the 45 Day period is extended by mutual agreement of Cit y and Contractor or as otherwise allowed under Public Contract Code Section 9204. However, if City determines that the Claim is not adequately documented, City may first request in writing, within thirty (30) days of receipt of the Claim, additional information or documentation supporting the Claim, or relating to defenses to the Claim that City may have against the Claim, in which case City shall respond to the Claim within forty -five 45 Days after receipt of the further information or documentation. If Contractor fails to submit the additional documentation to City within fifteen (15) Days of receipt of City’s request, the Claim will be deemed waived. If City Council authorization is necessary for City to respond to a Claim, City will respond within three (3) Days following the Council’s consideration of the Claim, which shall be scheduled in accordance with Section 9204. 4.2.9 Non-Waiver. Any failure by City to respond within the times specified above may not be construed as acceptance of the Claim in whole or in part, or as a waiver of any provision of these Contract Documents. 4.2.10 Payment on Undisputed Portion. Any payment due on an undisputed portion of the Claim shall be paid within 60 Days after the City issues its written response. 4.2.11 Meet and Confer. If Contractor disputes City’s response, or if City fails to respond within the prescribed time set forth above, Contractor may so notify City and demand a meet and confer conference for settlement of the issues in dispute, in writing sent by registered mail or certified mail, return receipt requested, within fifteen (15) Days of City’s response or within fifteen (15) Days of City’s failure to respond. If Contractor fails to dispute City’s response within the specified time, Contrac tor’s Claim shall be deemed waived. .1 Schedule Meet and Confer. Upon receipt of the demand to meet and confer, City will schedule the meet and confer conference to be held within 30 days, or later if needed to ensure the mutual availability of each of the individuals that each party requires to represent its interests at the meet and confer conference. .2 Location for Meet and Confer. The meet and confer conference will be scheduled at a location at or near City’s principal office. .3 Written Statement After Meet and Confer. Within ten (10) working days after the meet and confer has concluded, City will issue a written statement identifying which portion(s) of the Claim remain in dispute, if any. .4 Submission to Mediation. If the Claim or any portion remains in dispute following the meet and confer conference, within ten (10) working days after the City issues the written statement identifying any portion(s) of the Claim remaining in dispute, the d isputed portion(s) will be submitted for nonbinding mediation, as set forth below. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 66  Packet Pg. 268 of 613  Invitation for Bids (IFB) Package 62 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 4.2.12 Mediation. Within ten (10) working days after the City issues the written statement identifying any portion(s) of the Claim remaining in dispute following the meet and confer, City and Contractor will mutually agree to a mediator and mediation process, consistent with and as provided under Public Contract Code section 9204. Mediation will be scheduled to ensure the mutual availability of the selected mediator and all of the individuals that each party requires to represent its interests. All discussions that occur during the mediation and all documents prepared solely for the purpose of the mediation shall be confidential and privileged pursuant to California Evidence Code Sections 1119 and 1152. The parties will share the costs of mediation equally, except costs incurred by each party for its representation by legal counsel or any other consultants. 4.2.13 The Claim procedures set forth herein do not apply to the following: (i) Penalties or forfeitures prescribed by statute or regulation imposed by a governmental agency. (ii) Tort claims for personal injury or death. (iii) False claims liability under California Government Code Section 12650, et seq. (iv) Defects in the Work first discovered by City after Final Payment by City to Contractor. (v) Stop notices. (vi) The right of City to specific performance or injunctive relief to compel performance of any provision of the Contract Documents. 4.2.14 If the Claim is not fully resolved during the meet and confer conference or through mediation, as to those portions of the Claim which remain in dispute, Contractor may commence the Contract Dispute Resolution Process set forth below by filing a Statement of Contract Dispute with the City within thirty (30) Days following the meet and confer conference if the parties have mutually waived mediation, or within thirty (30) Days following the mediation result. If Contractor fails to submit a Statement of Contract Dispute within the applicable thirty (30) Day period, City’s last written response will become final and binding upon Contractor, and Contractor shall be deemed to have waived and release any further right to pursue the Claim. 4.3 RESOLUTION OF CONTRACT DISPUTES. Contract Disputes shall be resolved by the parties in accordance with the Contract Dispute Resolution Process set forth in this Section 4.3 of the General Conditions in lieu of any and all rights under the law that either party have its rights adjudged by a trial court or jury. All Contract Disputes shall be subject to the Contract Dispute Resolution Process set forth in this Section 4.3, which shall be the exclusive recourse of Contractor and City for such Contract Disputes. 4.3.1 Non-Contract Disputes. Contract Disputes shall not include any of the following: (i) Penalties or forfeitures prescribed by statute or regulation imposed by a governmental agency; (ii) Third party tort claims for personal injury, property damage or death relating to any Work performed by Contractor or its Subcontractors or Sub-subcontractors of any tier; (iii) False claims liability under California Government Code Section 12650, et. seq.; (iv) Defects in the Work first discovered by City after Final Payment by City to Contractor; (v) Stop notices; or (vi) The right of City to specific performance or injunctive relief to compel performance of any provision of the Contract Documents. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 67  Packet Pg. 269 of 613  Invitation for Bids (IFB) Package 63 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 4.3.2 Litigation, City Election. Matters that do not constitute Contract Disputes shall be resolved by way of an action filed in the Superior Court of the State of California, County of Santa Clara, and shall not be subject to the Contract Dispute Resolution Process. However, the City res erves the right, in its sole and absolute discretion, to treat such disputes as Contract Disputes. Upon written notice by City of its election as provided in the preceding sentence, such dispute shall be submitted by the parties and finally decided pursuant to the Contract Dispute Resolution Process in the manner as required for Contract Disputes, including, without limitation, City’s right under Paragraph 4.3.5 to defer resolution and final determination until after Final Completion of the Work. 4.3.3 Submission of Contract Dispute. .1 By Contractor. Contractors may commence the Contract Dispute Resolution Process upon conclusion of the Claims process set forth in Section 4.2 above. Contractor shall submit a written Statement of Contract Dispute (as set forth below) to City within thirty (30) Days afte r conclusion of the meet and confer process or mediation, as applicable, set forth in Section 4.2. Failure by Contractor to submit its Statement of Contract Dispute in a timely manner shall result in City’s decision by City on the Claim becoming final and binding. Contractor’s Statement of Contract Dispute shall be signed under penalty of perjury and shall state with specificity the events or circumstances giving rise to the Contract Dispute, the dates of their occurrence and the asserted effect on the Con tract Sum and the Contract Time. The Statement of Contract Dispute shall include adequate supporting data to substantiate the disputed Claim, in compliance with the Change Order Request requirements set forth herein. .2 By City. City's right to commence the Contract Dispute Resolution Process shall arise at any time following City's actual discovery of the circumstances giving rise to the Contract Dispute. City may also assert a Contract Dispute in response to a Contract Dispute asserted by Contractor. A Statement of Contract Dispute submitted by City shall state the events or circumstances giving rise to the Contract Dispute, the dates of their occurrence and the damages or other relief claimed by City as a result of such events. .3 Contract Dispute Resolution Process. The parties shall utilize each of the following steps in the Contract Dispute Resolution Process in the sequence they appear below. Each party shall participate fully and in good faith in each step in the Contract Dispute Resolution Process, and good fait h effort shall be a condition precedent to the right of each party to proceed to the next step in the process. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 68  Packet Pg. 270 of 613  Invitation for Bids (IFB) Package 64 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 4.3.4 Direct Negotiations. Designated representatives of City and Contractor shall meet as soon as possible (but not later than ten (10) Days after receipt of the Statement of Contract Dispute) in a good faith effort to negotiate a resolution to the Contract Dispute. Each party shal l be represented in such negotiations by an authorized representative with full knowledge of the details of the Claims or defenses being asserted by such party in the negotiations, and with full authority to resolve such Contract Dispute then and there, subject only to City’s obligation to obtain administrative and/or City Council approval of any agreed settlement or resolution. If the Contract Dispute involves the assertion of a right or claim by a Subcontractor against Contractor that is in turn being asserted by Contractor against City (“Pass-Through Claim”), then the Subcontractor shall also have a representative attend the negotiations, with the same authority and knowledge as described above. Upon completion of the meeting, if the Contract Dispute is not resolved, the parties may either continue the negotiations or any party may declare negotiations ended. All discussions that occur during such negotiations and all documents prepared solely for the purpose of such negotiations shall be confidential and privileged pursuant to California Evidence Code Sections 1119 and 1152. 4.3.5 Deferral of Contract Disputes. Following the completion of the negotiations required by Paragraph 4.3.4, above, all unresolved Contract Disputes shall be deferred pending Final Completion of the Project, subject to City’s right, in its sole and absolute discretion, to require that the C ontract Dispute Resolution Process proceed prior to Final Completion. All Contract Disputes that have been deferred until Final Completion shall be consolidated within a reasonable time after Final Completion and thereafter pursued to resolution pursuant to this Contract Dispute Resolution Process. The parties can continue informal negotiations of Contract Disputes; provided, however, that such informal negotiations shall not be alter the provision for deferring final determination and resolution of unr esolved Contract Disputes until after Final Completion. 4.3.6 Mediation. If the Contract Dispute remains unresolved after negotiations pursuant to Paragraph 4.3.4, above, the parties may choose, by mutual agreement, to conduct further mediation, however they shall be under no obligation to do so. 4.3.7 Binding Arbitration. Any remaining Contract Dispute shall be submitted for binding arbitration. .1 Process. Any Claim submitted for binding arbitration, as set forth above, shall be determined by arbitration at the San Francisco JAMS’ offices, and administered by JAMS pursuant to its Engineering and Construction Arbitration Rules & Procedures for Expedited Arbitration. Judgment on the Award may be entered in any court having jurisdiction. This clause shall not preclude parties from seeking provisional remedies in aid of arbitration from a court of appropriate jurisdiction within Santa Clara County, and no other place. .2 Waiver of Jury Trial. Contractor and City each voluntarily waives its right to a jury trial with respect to any Contract Dispute that is subject to binding arbitration in accordance with the provisions of this Paragraph 4.3. Contractor shall include this provision in its contracts with its Subcontractors who provide any portion of the Work. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 69  Packet Pg. 271 of 613  Invitation for Bids (IFB) Package 65 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 4.3.8 Non-Waiver. Participation in the Contract Dispute Resolution Process shall not waive, release or compromise any defense of City, including, without limitation, any defense based on the assertion that the rights or Claims of Contractor that are the basis of a Contract Dispute were previously waived by Contractor due to Contractor’s failure to comply with the Contract Documents, including, without limitation, Contractor’s failure to comply with any time periods for providing notice of requests for adjustments of the Contract Sum or Contract Time or for submission of Claims or supporting documentation of Claims. ARTICLE 5 – SUBCONTRACTORS 5.1 CONTRACTOR'S AWARD OF SUBCONTRACTS 5.1.1 Contractor shall comply with the Subletting and Subcontracting Fair Practices Act, Public Contract Code Sections 4100 through 4114. Nothing herein shall be deemed to entitle Contractor, without the written approval of City, to substitute other Subcontractors for those named in Contractor's List of Subcontractors contained in the completed Bid; and, except with such approval, no such substitution shall be made. Should Contractor violate any of the provisions of the Subletting and Subcontracting Fair P ractices Act, such violation shall be deemed a violation of the Construction Contract, entitling City, without limitation to any other rights or remedies under the law, to suspend or terminate the Construction Contract. 5.1.2 Except as hereinafter provided, any increase in the cost of the Work or Contract Time resulting from the replacement or substitution of a Subcontractor, shall be borne solely by Contractor and without any adjustment in Contract Sum or Contract Time. 5.1.3 Where a hearing is held pursuant to the provisions of Chapter 2, Division 5, Title 1 of the Public Contract Code (commencing with Subparagraph 4100), by the awarding authority or a duly appointed hearing officer, City’s representative shall prepare and certify a statement of all costs incurred by City for investigation and conduct of the hearing, including the costs of any hearing officer and reporter appointed. The statement shall then be sent to Contractor who shall reimburse City for such costs. If not paid separately, such reimbursement may be deducted from any money due and owing to Contractor. 5.2 SUBCONTRACTOR RELATIONS 5.2.1 Prior to the execution of each subcontract agreement, Contractor shall make available to each proposed Subcontractor, copies of the Contract Documents. Contractor must incorporate the terms of these Contract Documents into each subcontract, so that each Subcontractor will be bound by the terms of these Contract Documents, including, but not limited to, the provisions for dispute resolution. Within thirty (30) Days of the Notice To Proceed, Contractor shall provide City with a complete listing of a ll Subcontractors, which shall include, but not be limited to, the Work contracted for, Subcontractor’s name, address, telephone and facsimile numbers, form for doing business (i.e, sole proprietor, corporation, partnership), point-of-contact and Subcontractor’s license classification and number. 5.2.2 Any part of the Work performed for Contractor by a first Tier Subcontractor shall be pursuant to a written subcontract. Each such subcontract shall require that the Subcontractor: (i) Perform the Work in accordance with the terms of the Contract Documents. (ii) Assume toward Contractor all the obligations and responsibilities which Contractor assumes towards City by the Contract Documents. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 70  Packet Pg. 272 of 613  Invitation for Bids (IFB) Package 66 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS (iii) Preserve and protect the rights of City under the Contract Documents with respect to the Work to be performed by the Subcontractor so that subcontracting thereof will not prejudice such rights. (iv) Waive all rights that the Subcontractor may have against City for damages caused by fire or other perils covered by builder's risk property insurance carried by Contractor or City, except for such rights Subcontractor may have to the proceeds of such insurance held by City under Article 11 of these General Conditions. (v) Afford City and entities and agencies designated by City the same rights and remedies with respect to access to and the right to audit and the right to copy at City's cost all of the Subcontractor's books, records, contracts, correspondence, instructions, drawings, receipts, vouchers, purchase orders and memoranda relating to the Work and requiring the Subcontractor to preserve all such records and other items for a period of at least three (3) years after Final Completion. (vi) Recognize the rights of City under Section 5.3 of the General Conditions, Contingent Assignment of Subcontracts, including, without limitation, City’s right to elect to accept assignment of the subcontract and to retain Subcontractor pursuant to the terms of the subcontract, to complete the unperformed obligations under the subcontract and, if requested by City, to execute a written agreement on terms acceptable to City confirming that the Subcontractor is bound to City under the same terms as the subcontract. (vii) Submit Applications for payment, requests for Change Orders and extensions of time and Claims, and to comply with all other notice and submission requirements of the Contract Documents, sufficiently in advance to allow Contractor time to comply with its obligations under the Contract Documents. (viii) Purchase and maintain insurance in accordance with the requirements of the Contract Documents and reserving the right to Owner to purchase, in its sole discretion, such insurance pursuant to an Owner Controlled Insurance or other form of wrap -up program. (ix) Provide the same defense indemnification of the City as is required of the Contractor. (x) Agree to participate in the dispute resolution procedures specified in the Construction Contract, at the election of City. 5.2.3 Contractor shall promptly, after execution, furnish to City true, complete, and executed copies of all subcontracts, and any change orders and modifications thereto. Progress payments shall not be made for items of Work for which City has not received executed subcontracts and, if applicable, Change Orders. 5.2.4 Nothing contained in the Contract Documents shall create any contractual relationship between any Subcontractor and City, except when, and only to the extent that, City elects to accept the assignment of the subcontract with such Subcontractor pursuant to Section 5.3, Contingent Assignment of Subcontracts. Notwithstanding the foregoing, City is deemed a third-party beneficiary of each subcontract agreement. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 71  Packet Pg. 273 of 613  Invitation for Bids (IFB) Package 67 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 5.2.5 City and the Construction Manager shall have the right to communicate with Contractor’s Subcontractors with respect to matters that are related to Contractor’s performance of its obligations under the Contract Documents. Contractor shall be provided with a copy of all such written communications. Such communications shall not create or be interpreted as creating any contractual relationship between City or the Construction Manager and any such Subcontractor. 5.3 CONTINGENT ASSIGNMENT OF SUBCONTRACTS In the event of any suspension or termination of the Construction Contract, Contractor is hereby deemed to have offered to assign to City all its interest in contracts with Subcontractors now or hereafter entered into by Contractor for performance of any part of the Work. The assignment will be effective upon acceptance by City in writing and only as to those contracts which City designates in writing. City may accept, at its sole election, said assignment at any time during the course of the Work and prio r to Final Completion in the event of a suspension or termination of Contractor's rights under the Contract Documents. Such assignment is part of the consideration to City for entering into the Contract with Contractor and may not be withdrawn prior to Final Completion. 5.4 CONTRACTOR AND SUBCONTRACTOR RESPONSIBILITY Contractor shall be responsible to City for acts and omissions of Contractor's agents, employees, and of Contractor’s Subcontractors, and their respective agents and employees. Unless otherwise stated in or a contrary intention is reasonably inferable from the Contract Documents, references to Contractor, when used in reference to an obligation bearing upon performance of the Work, shall be deemed to include Contractor’s Subcontractors. ARTICLE 6 – CONSTRUCTION BY CITY OR BY SEPARATE CONTRACTORS 6.1 CITY'S RIGHT TO PERFORM CONSTRUCTION AND TO AWARD SEPARATE CONTRACTS 6.1.1 City reserves the right to award separate contracts for, or to perform with its own forces, construction or operations related to the Work or other construction or operations at or affecting the Site, including portions of the Work which have been deleted by modification. Contractor shall cooperate with City's forces and Separate Contractors. 6.1.2 City shall provide coordination of the activities of City forces and of each Separate Contractor with the Work of Contractor. Contractor shall participate with City and Separate Contractors in joint review of construction schedules and Project requirement s when directed to do so. Contractor shall make necessary revisions to the Construction Schedule after such joint review. 6.1.3 Without limitation upon any of the rights or remedies of City under the Contract Documents or under law arising from a default by Contractor, in the event that Contractor fails to have personnel on Site to supervise the Work, City shall have the right, in its sole discretion, but not the responsibility, upon twenty-four (24) hours’ telephonic notice to Contractor, to provide such supervision on a temporary basis. Contractor shall, notwithstanding City’s providing such temporary supervision, remain solely responsible for all actions of its personnel and Subcontractors and shall defend and indemnify City in accordance with the Construction Contract against any Losses arising therefrom. City shall have the right, in its discretion, to deduct from the sums owing to Contractor the reasonable cost of such temporary supervision. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 72  Packet Pg. 274 of 613  Invitation for Bids (IFB) Package 68 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 6.2 MUTUAL RESPONSIBILITY 6.2.1 Contractor shall be responsible for affording Separate Contractors reasonable opportunity for introduction and storage of their materials and equipment and performance of their activities. Contractor shall schedule and coordinate its construction and ope rations with the construction and operations of Separate Contractors as required by the Contract Documents. 6.2.2 If a portion of the Work is dependent upon the proper execution or results of other construction or operations by Separate Contractors, Contractor shall inspect such other construction or operations before proceeding with its portion of the Work. Contract or shall promptly report to City apparent discrepancies or defects which render the other construction or operations unsuitable to receive the Contractor’s Work. Unless otherwise directed by City, Contractor shall not proceed with the portion of the Work affected until apparent discrepancies or defects have been corrected. Failure of Contractor to so report within a reasonable time after discovering such discrepancies or defects shall constitute an acknowledgment that the other construction or operations by City or Separate Contractors is suitable to receive the Work, except as to defects not then reasonably discoverable. 6.2.3 In the event of Delays, improperly timed activities or Defective Work by the Contractor or the Separate Contractors, the costs of such occurrences shall be borne by the party responsible therefor. 6.2.4 If Contractor wrongfully causes damage to completed or partially completed construction or to property of City or Separate Contractors, Contractor shall promptly remedy damage as provided in Paragraph 12.2 of these General Conditions. 6.2.5 If a dispute, or other matters in question arise between Contractor and a Separate Contractor, these occurrences shall be subject to the provisions of Section 4.2 and 4.3 of the General Conditions. Contractor shall immediately notify the Construction Man ager in writing of such occurrences. 6.3 CITY’S RIGHT TO CLEAN UP If a dispute arises between Contractor and Separate Contractors as to the responsibility under their respective contracts for maintaining the Site and surrounding areas free from waste materials and rubbish, City may clean up and allocate the cost between those firms it deems, in its sole discretion, to be responsible. ARTICLE 7 – CHANGES 7.1 CHANGES 7.1.1 City may, at any time and without notice to Contractor’s sureties, order Changes in the Work without invalidating the Construction Contract and without relieving Contractor’s sureties of their obligations to City. 7.1.2 City shall receive a deductive adjustment in the Contract Sum for Changes that result in a reduction in the cost to perform the Work and shall be entitled to an adjustment reducing the Contract Time for Changes that enable the Contractor to complete the W ork earlier than the Contract Time. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 73  Packet Pg. 275 of 613  Invitation for Bids (IFB) Package 69 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 7.1.3 Unless such rights have been waived and provided that Contractor has complied with the requirements of the Contract Documents with respect to, without limitation, complete and timely submission of all notices, requests and supporting documentation, Contra ctor shall receive an additive adjustment to the Contract Sum for Changes that increase the cost to perform the Work and/or an adjustment extending the Contract Time for Excusable Delay (subject to offset for concurrent Unexcused Delay). 7.1.4 Contractor shall not be entitled to an adjustment of the Contract Sum or Contract Time for Changes that are not authorized by an Approved Change Order or Field Order signed by City or Construction Manager. All Changes in the Work that are the basis of an adjustment to the Contract Sum or Contract Time must be authorized in advance, in writing, by City or Construction Manager. Accordingly, no verbal directions, course of conduct between the parties or express or implied Acceptance of Changes or Work, and no claim that the Owner has been unjustly enriched (whether or not there has been such enrichment) shall be the basis for an adjustment to the Contract Sum or Contract Time if Contractor has not obtained advance written authorization to perform the Change in the manner required herein. 7.1.5 City or the Construction Manager may authorize and direct Changes by requesting that Contractor submit a Change Order Request or by issuing a Field Order. A Field Order may be issued to direct performance of Work under the following circumstances: .1 When there is a dispute as to whether or not the Work described therein constitutes or includes a Change or Extra Work, .2 When there is a dispute regarding the basis or amount of compensation for Changed or Extra Work, .3 When there is a dispute regarding whether or how the Contract Time should be adjusted, or .4 As otherwise deemed necessary by City to ensure the timely performance of the Work and timely completion of the Project. The purpose of a Field Order is to ensure the timely performance of the Work and timely completion of the Project, and issuance of a Field Order shall not be construed as an acknowledgment by City that the Work described constitutes a Change or Extra Work if that is in fact not the case. 7.1.6 City can make whatever Changes that it determines in its sole discretion are necessary and in its best interests and under no circumstances shall the number (individual or cumulative value) or scope of Changes become a basis for Contractor to claim that the Construction Contract has been rescinded, terminated, abandoned or should be reformed nor shall such circumstances be the basis for Contractor, or any Subcontractor to recover any compensation or damages not permitted by, or in excess of that all owed under, the Contract Documents. 7.1.7 City shall have authority to order minor Changes in the Work that do not increase the cost or time to perform the Work, and which are consistent with the intent of the Contract Documents. Such changes may be directed by a Field Order, and shall be bindin g on City and Contractor. Contractor shall carry out such written orders promptly. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 74  Packet Pg. 276 of 613  Invitation for Bids (IFB) Package 70 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 7.2 CHANGE ORDER REQUESTS AND CHANGE ORDERS 7.2.1 Contractor may request adjustments to the Contract Sum or Contract Time or the terms of a Field Order by submitting a written Change Order Request if, and only if, Contractor follows the procedures specified in the Contract Documents, including, without limitation, the procedures set forth in this Section 7.2. A Change Order Request must be submitted within ten (10) Days after the occurrence of the circumstances giving rise thereto. At the City’s election, the Contractor shall submit all Change Ord er requests on a form prepared by the City. The Change Order Request must clearly describe the circumstances that are the basis of the Change, with reference, to the particular provisions of the Contract Documents involved, and also to all other directly r elevant documents, including, but not limited to, related Requests for Information and responses thereto, and Field Orders. A Change Order Request seeking an adjustment to the Contract Sum must identify the proposed basis of compensation, the amount of th e requested adjustment, and a detailed breakdown of the amount requested. A Change Order Request seeking an adjustment to the Contract Time must include all information required by the Contract Documents, including, but not limited to strict compliance with Section 8.5 of the General Conditions pertaining to requests for extension of Contract Time. A request for an extension of Contract Time must be accompanied by a "Fragnet" or “time impact analysis," which identifies all critical and non -critical activities affected by the Change Order Request and showing logic ties into all existing affected activities noted on the latest approved, updated Construction Schedule. Change Order Requests must be submitted to the Construction Manager. Incomplete Change Order Requests or requests that are not submitted on the City’s Change Order Request Form will be returned without review. 7.2.2 Adjustments to the Contract Sum, whether increases or decreases, shall be computed at City's sole election on the basis of one or more of the following methods: .1 Unit Pricing: Unit prices stated in the Contract Documents or agreed upon by City and Contractor, which shall be deemed to include all Allowable Costs, Contractor Markup and Subcontractor Markup. .2 Lump Sum Pricing: A lump sum agreed upon by City and Contractor, based on the estimated Allowable Costs, Contractor Markup, and Subcontractor Markup computed in accordance with this Section. .3 Time and Materials: Work performed on a time and materials basis shall be calculated as the sum of Allowable Costs, plus applicable Contractor Markup, as set forth herein. The above methods are the exclusive methods for calculating adjustments to the Contract Sum. Under no circumstances will adjustment to the Contract Sum be based upon any methodology such as total cost or modified total cost methodologies that purports to calculate Contractor’s additional costs based on the difference between Contractor’s total actual Project or line item costs and its original bid estimate for the Project or any original bid estimate line item. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 75  Packet Pg. 277 of 613  Invitation for Bids (IFB) Package 71 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 7.2.3 Changes involving Extra Work that City elects to have performed on a time and material basis, whether performed by Contractor's forces or the forces of Subcontractors, shall be compensated by an increase in the Contract Sum based on actual Allowable Costs and applicable Markup, as set forth herein. When Work is performed on a time and material basis, by Contractor or any of its Subcontractors, Contractor shall submit on a daily basis to the Construction Manager daily time and material tickets which include the identification number assigned to the Change; the location and description of the Change; the classification of labor employed (and names and social security numbers if requested); the materials used; the equipment rented (not tools); and such other receipts, invoices, or other evidence of cost as the Construction Manager may require. The Construction Manager may require authentication of all time and material tickets and invoices by persons designated by the Construction Manager for such purpose. The failure of Contractor to provide any required authentication shall, if City elects to treat it as such, constitute a waiver by Contractor of any right to adjustment of the Contract Sum for the cost of all or that portion of the Extra Work covered by a non-authenticated ticket or subsequent invoice. The adjustment to the Contract Sum for the Extra Work will be based on the total sum of Allowable Costs for performance of that Extra Work and applicable Markup as provided herein. .1 Minimum Shift Payment. This provision applies for each day that (1) the time during which the Extra Work is performed is less than a full day’s work based on normal working hours for the Project, and (2) an applicable DIR wage determination would result in the Contractor or any of its Subcontractors having to pay a worker assigned Extra Work for more time than spent actually performing the Extra Work. Under those circumstances, once the Extra Work has been completed for the day, the worker will be reassigned to perform other Work for the duration of the shift that day unless the City reassignment is impractical. 7.2.4 Allowable Costs include and are limited to the sum of direct, actual costs necessarily incurred by Contractor and any Subcontractors that actually perform Extra Work, and are strictly limited to the following: .1 Labor. The actual costs for straight-time (and the premium time portion of overtime, if approved in writing in advance by City or the Construction Manager) wages or salaries for employees performing the Extra Work, whether at the Site, or at fabrication sites off the Site, plus employer payments collectively referred to as "Fringe Benefits and Payroll Taxes," of payroll, taxes and insurance, health and welfare pension, vacation, apprenticeship funds, and other direct costs required by Federal, State or local laws, as well as assessments or benefits required by lawful collective bargaining agreements. The use of employees with a labor classification, which would increase the Allowable Costs will not be permitted unless Contractor establishes the necessity for such additional costs. Labor costs for equipment operators and helpers shall be payable under this Paragraph only when such costs are not included in the invoice for equipment rental. .2 Material. The actual cost of materials, supplies and consumable items which are required for the Work at invoice or lowest current price at which such materials are locally available and delivered to the Site in the quantities involved, including sales tax, freig ht and delivery. City reserves the right to approve materials and sources of supply, or to supply materials to Contractor, if necessary, for the Work. No Markup shall be applied to any material provided by City. Material re-stocking charges shall be limited to 5% of the amount of material. All discounts, rebates and refunds from the sale of surplus materials and consumable items shall accrue to City, and Contractor shall make provision so that they may be obtained. .3 Tool and Equipment Rental. Rental charges actually incurred for necessary machinery and equipment, whether owned or hired, as authorized in writing by City or the Construction Manager, exclusive of hand tools. No payment will be made for the use of Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 76  Packet Pg. 278 of 613  Invitation for Bids (IFB) Package 72 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS tools that have a replacement value of $500 or less. When the equipment is owned by Contractor, the rental rate shall be as listed for such equipment in the California Department of Transportation publication entitled "Labor Surcharge and Equipment Rental Rates," which is in effect on the date the Work is accomplished. When equipment is not listed in said publication, the rate to be paid shall be as herein defined, or a suitable rental rate for such equipment will be established by the Construction Manage r. Regardless of ownership, the rates to be used in determining equipment rental cost shall not exceed listed rates prevailing locally at equipment rental agencies or distributors at the time the work is performed. The rental rates paid shall include the cost of fuel, oil, lubrication, supplies, small tools, necessary attachments, repairs and maintenance of any kind, depreciation, storage, insurance and all incidentals. If equipment is used intermittently, when not in use it shall be returned to its rental source unless Contractor elects to keep it at the Site at no expense to City. The reported rental time for equipment already at the Site shall be the duration of its use on the Extra Work, commencing at the time it is first put into actual operation on the Extra Work, plus the time required to move it from its previous site and back, or to a closer site. .4 Royalties and Permits. Costs of royalties and permits solely related to the Extra or Deleted Work. .5 Insurance and Bonds. Additional costs of insurance and bonds, not to exceed two percent (2%) of the total of Parts .1 through .4, above. 7.2.5 Allowable Costs shall not include any of the following, which are deemed to be included in the Contractor Markup: (i) Superintendent(s) (ii) Assistant Superintendent (s) (iii) Project Engineer(s), Assistant Project Engineer(s). (iv) Project Manager(s), Assistant Project Manager(s). (v) Scheduler(s), Administrative Assistant(s), Health and Safety personnel. (vi) Estimator(s), Clerk(s), Secretary(s), Accountant(s) or any Home Office personnel. (vii) Drafting or detailing. (viii) Small tools (with a replacement value under $500). (ix) Home or field office expenses, including staff, materials, and supplies. (x) Trailer or storage rental and expense, whether on the Site or off the Site. (xi) Data processing personnel and equipment. (xii) Site fencing. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 77  Packet Pg. 279 of 613  Invitation for Bids (IFB) Package 73 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS (xiii) Utilities, including, without limitation, gas, electric, sewer, water, telephones. (xiv) Telephone, cell phone, radios, computer, tablet devices, facsimile, e-mail and copier. (xv) Overhead, administrative, or general expenses of any kind. (xvi) Loss of efficiency or productivity, or other impact cost due to the effect of the Extra Work on the performance of other Work or the Work of other trades on the Project. (xvii) Capital expenses, including interest on capital employed in connection with Extra Work. (xviii) Legal costs. (xix) Federal, State, or local income and franchise taxes. (xx) Profit. (xxi) Costs incurred more than twenty (20) Days prior to submission of a Change Order Request seeking compensation for those costs. (xxii) Cost of any item not specifically and expressly included in Allowable Costs. 7.2.6 Contractor Markup for Extra Work is to be calculated as ten percent (10%) of the Allowable Costs the Contractor or Subcontractor actually incurred to perform the Extra Work with its own forces. Subcontractor Markup by Contractor for Extra Work performed by Subcontractor is to be calculated as fifteen percent (15%) of the total Allowable Costs the Subcontractor incurred for Extra Work. The total amount of markup for Extra Work may not exceed twenty-five percent (25%) of the total Allowable Costs. 7.2.7 Change Order Requests or requests for payment for time and material work directed by a Field Order must include a complete breakdown of actual costs, including credits, and shall itemize all Allowable Costs, subcontract costs if applicable, Contractor Mar kup, and Subcontractor Markup if applicable. All claimed costs must be fully documented and objectively verifiable. In connection with the foregoing, Contractor must generate and maintain complete and accurate cost accounting records that will reflect: .1 The actual Allowable Costs incurred or saved for each individual item of Extra Work or Deleted Work, and .2 On an event-by-event basis, the effect of each Delay that forms the basis of any request for extension of time, regardless of scope, number, complexity, cumulative effect or time of issuance or occurrence. 7.2.8 The Contract Sum will be adjusted for direct Allowable Costs incurred due to Excusable Delay only if and to the extent allowed by the Contract for Compensable Delay. Such adjustments in the Contract Sum shall be Contractor’s sole and exclusive remedy and recovery for Excusable Delay, including any alleged disruption, hindrance, interference, loss of productivity, labor or material cost escalations, inefficiency, acceleration, impact costs, extended or extraordinary overhead (direct or indirect), h ome office overhead, or other Losses or damages due to Delay, of any kind. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 78  Packet Pg. 280 of 613  Invitation for Bids (IFB) Package 74 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 7.2.9 City has the right to increase or decrease the quantity of any unit price item for which an estimated quantity is stated in the Contract Documents, and the Contract Sum will be adjusted accordingly. 7.2.10 Allowance Adjustments: An Allowance is an amount included in the Bid for Work that may or may not be included in the Project, depending on conditions that will not become known until after Bid time. If the Contract Sum includes an Allowance and the cost of performing the Work covered by that Allowance is greater or less than the stated amount, the Contract Sum shall be increased or decreased accordingly by the amount of the difference. The Contract Sum shall also be adjusted by the amount of any unused Allowance that was specifically and expressly included in the original Contract Sum. 7.2.11 Change Orders: Approved Change Order Requests and Changes directed by a Field Order, including adjustments to Contract Sum and Contract Price, shall be incorporated into a Change Order for approval by the City. City shall prepare each Change Order for execution by Contractor and the City. Change Orders shall be in substantially the same form as Attachment B to the General Conditions. An Approved Change Order becomes binding upon City and Contractor when fully executed by both parties. Full execution of a Change Order is deemed full resolution, settlement, accord and satisfaction with respect to any and all pending or future Claims for cost and extensions of time that were asserted, or that could have been asserted, in connection with the Work covered by the Change Order, whether known or unknown at the time of execution of the Change Order, and that are related to the subject matter of the Change Order, including, without limitation, all Claims, costs or damages for Delay, disruption, hindrance, interfer ence, extended or extraordinary direct and indirect overhead, multiplicity of Changes, loss of productivity, labor or material cost escalations, inefficiency, the impact of the Change on the Work, legal expenses, consultant costs, interest, lost profits or revenue, bond or insurance costs, currency fluctuations, changes in taxes or other related Claims, costs or damages. Change Orders shall be executed by Contractor within ten (10) days after issuance by City, in the form approved by the City Council or its authorized designee, and without any express reservation of rights by Contractor to reserve for the future the right to assert or recover from City any such Claims, costs or damages. 7.2.12 If Contractor refuses or fails to timely execute a Change Order, upon receipt of Contractor’s written refusal or if Contractor fails to execute the Change Order within ten (10) days following issuance, the City may unilaterally approve the Change Order to increase the Contract Sum and/or to extend the Contract Time. Contractor may dispute the terms of a unilaterally-approved Change Order, in whole or in part, by submitting a Claim in accordance with the Dispute Resolution Procedures set forth herein within fourteen (14) days after the Change Order is approved by the City. If Contractor fails to submit a Claim within that 14-day period, with respect to all or part of the unilaterally -approved Change Order, those portions of the Change Order which have not been disputed by timely submission of a Claim shall be deemed to have the same effect as if the Change Order was fully executed by both parties as set forth above. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 79  Packet Pg. 281 of 613  Invitation for Bids (IFB) Package 75 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 7.3 FIELD ORDERS A Field Order will include a description of the Work to be performed, and the selected basis for adjusting the Contract Sum (increase or decrease) as set forth herein (i.e., unit pricing if applicable, lump sum, or time and materials). A Field Order may or may not include the total amount of the City’s proposed adjustment to the Contract Sum or Contract Time, and may also include a not-to-exceed limit for any increases to the Contract Sum. Upon receipt of a Field Order, Contractor shall sign the Field Order to acknowledge receipt of the Field Order and, within a reasonable time, proceed with the Work described in the Field Order. Contractor’s signature acknowledging receipt of the Field Order will not operate to impair Contractor’s right to dispute the Field Order as set forth herein. If Contractor disputes the proposed basis or amount of adjustment to the Contract Sum or Contract Time, it may request to change the disputed portions of the Field Order by submitting a Change Order Request within ten (10) Days following issuance of the disputed Field Order. Failure by Contractor to submit a timely Change Order Request seeking modification of the terms of the Field Order shall be deemed full acceptance of and agreement to all of the terms of the Field Order, and a release and waiver of any right to subsequently dispute any or all of the terms of that Field Order. Field Orders shall be in substantially the same form as Attachment A to the General Conditions. 7.4 DISPUTES REGARDING CHANGES No dispute, disagreement, nor failure of the parties to reach agreement regarding the amount, if any, of any adjustment to the Contract Sum or Contract Time, shall relieve Contractor from the obligation to proceed with performance of the Work, including, without limitation, performance of Work directed by a Field Order or as modified by a Change Order, promptly and expeditiously. ARTICLE 8 – CONTRACT TIME 8.1 COMMENCEMENT OF THE WORK Commencement of the Work shall begin on the date specified in the Notice to Proceed. 8.2 PROGRESS AND COMPLETION 8.2.1 Contractor agrees that the Contract Time is reasonable for performing the Work and that Contractor is able to perform the Work within the Contract Time. .1 The Construction Schedule may reflect a period of performance that is shorter than the Contract Time; provided however, that the difference shall be deemed as float and nothing in this Paragraph or in any other provision of the Contract Documents shall be construed as creating any contractual right, express or implied, on the part of Contractor to finish the Project earlier than the Contract Time and under no circumstances shall City be liable to Contractor for any costs, damages or compensation due to t he inability of Contractor to complete the Work earlier than the Contract Time, regardless of the cause, including, without limitation, acts or omissions (intentional or negligent) of City. .2 Contractor has included in its Bid price the costs of all Contractor and Subcontractor overhead (direct and indirect) for the entire duration of the Contract Time. The above costs are included in Contractor’s Bid notwithstanding Contractor's anticipation of completion in fewer days than established by the Contract Time. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 80  Packet Pg. 282 of 613  Invitation for Bids (IFB) Package 76 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS .3 No increase in the Contract Sum shall be made or granted for Delay if Contractor completes the Work before expiration of the Contract Time. .4 No reduction in the Contract Sum shall be made nor will Contractor be required to remain on the Project Site if the Work is completed before expiration of the Contract Time. .5 The Construction Manager will schedule and hold weekly progress meetings and other meetings to be required by progress of the Work as determined by the Construction Manager. Contractor and/or Contractor's designee shall be present at each meeting. Contractor may also be required to request attendance by representatives of Contractor’s suppliers, manufacturers and Subcontractors. 8.2.2 Except by agreement or instruction of City in writing, Contractor shall not commence operations on the Site or elsewhere prior to the effective date of insurance required by Article 11 to be furnished by Contractor. Contractor’s obligations to commence the Work and to complete the Work within the Contract Time shall not be changed by the effective date of such insurance. 8.2.3 Contractor shall proceed expeditiously with adequate forces and shall achieve Final Completion within the Contract Time. If City determines and notifies Contractor that Contractor’s progress is such that Contractor will not complete the Work within the Contract Time, Contractor shall, immediately and at no additional cost to City, take all measures necessary, including working such overtime and additional shifts (other than City’s normal working hours of 8:00 AM to 6:00 PM, Monday through Friday and 9:00 AM to 6:00 PM on Saturday), to ensure that the Work is Substantially Completed within the Contract Time. Upon receipt of such notice from City, Contractor shall immediately respond in writing setting forth a detailed plan for accelerating the Work in a manner acceptable to City. Contractor shall not be entitled to any reimbursement or payment of costs, expenses or damages incurred as a result of an acceleration of the Work. City may also take all necessary measures to prevent the need for subsequen t accelerations of the Work. Contractor shall reimburse City, or City may withhold from payment due to Contractor, sums expended by City to perform such measures. 8.2.4. During unfavorable weather, wet ground or other unsuitable construction conditions, Contractor shall confine the operations to Work that will not be affected adversely by such conditions. No portion of the Work shall be constructed under conditions which would affect adversely the quality thereof or be detrimental to the quality of water discharges, unless special means or precautions are taken by Contractor to perform the Work in a proper and satisfactory manner. 8.3 CONSTRUCTION HOURS Based on the Citywide noise ordinance and normal City business hours, Contractor is limited to performing the Work during an eight-hour period between the hours of 8:00 AM to 6:00 PM Monday through Friday, excluding holidays as set forth in Section 8.4 below, unless otherwise specified in the Special Provisions or authorized by Change Order. A Change Order Request to work beyond the authorized working hours will not be approved unless Contractor agrees to be solely responsible for any and all additional costs, including overtime payments for workers or for City staff or consultants, inspection costs, and additional traffic control costs. 8.4 HOLIDAYS No work may be performed on the City holidays identified: January 1 (New Year’s Day) Third Monday in January (Martin Luther King Day) Third Monday in February (Washington’s Birthday) Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 81  Packet Pg. 283 of 613  Invitation for Bids (IFB) Package 77 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS Last Monday in May (Memorial Day) July 4 (Independence Day) First Monday in September (Labor Day) Second Monday in October (Columbus Day) November 11 (Veteran’s Day) Fourth Thursday in November (Thanksgiving Day) Day after Thanksgiving December 25 (Christmas Day) In the event that any of the aforementioned days falls on a Sunday, the following Monday shall be considered a holiday. In the event that any of the above days falls on a Saturday, then the preceding Friday shall be considered a holiday. 8.5 DELAY 8.5.1 Contractor may request an extension of the Contract Time for an Excusable Delay or a Compensable Delay, subject to the following: .1 In order to avoid double counting concurrent Delays, if an Excusable Delay and a Compensable Delay occur concurrently, the maximum extension of the Contract Time shall be the number of days from the commencement of the first Delay to the cessation of the Delay which ends last. .2 If an Unexcused Delay occurs concurrently with either an Excusable Delay or a Compensable Delay, the maximum extension of the Contract Time shall be the number of Days, if any, by which the Excusable Delay or the Compensable Delay exceeds the Unexcused Delay. .3 If an Unexcused Delay occurs concurrently with both an Excusable Delay and a Compensable Delay, the maximum extension of the Contract Time shall be the number of Days, if any, by which the number of Days of Excusable Delay, as determined pursuant these General Conditions, exceeds the number of Days of the Unexcused Delay. 8.5.2 As a condition precedent to Contractor's right to an extension of Time adjusting the Contract Time and the Contract Sum for Compensable Delay, Contractor must provide written notice to City within ten (10) Days of the date that Contractor learned of the Delay or should have learned of the Delay in exercise of diligence and reasonable care, setting forth: (i) A description of the Delay; (ii) A statement that the Delay is critical to completion; and (iii) The probable effect of the Delay in terms of the number of Days' extension Contractor believes are required to the Contract Time. The written notice required by this Paragraph is necessary for City to adequately monitor the progress of the Work, to differentiate between critical and non -critical Delays, and to prioritize its actions in a manner that is appropriately targeted to mitigate the effect of Delays. Accordingly, Contractor’s failure to provide written notice in the manner required by this Paragraph 8.5.2 shall constitute Contractor’s waiver of the right to an adjustment of the Contract Sum and Contract Time on account thereb y, regardless of whether the circumstances of the Delay may have been known or suspected by City or the Construction Manager and that no other form of notice (including, without limitation, meeting minutes, log entries or schedule updates) shall suffice as constituting notice to City in accordance with this Paragraph 8.5.2. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 82  Packet Pg. 284 of 613  Invitation for Bids (IFB) Package 78 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 8.5.3 Adequate supporting data for a request for extension of time shall include both of the following: (i) All relevant scheduling data including a Fragnet, and (ii) A detailed, event-by-event description of the impact of each event on completion of Work. Documentary support for any related increase in the Contract Sum must include both of the following: (a) A detailed cost breakdown, and (b) Supporting cost data in such form and including such information and other supporting data as required for submission of Change Order Requests. 8.5.4 City may order Changes, whether or not resulting in Extra Work and regardless of the extent and number of Changes, or may suspend the Work. 8.5.5 The determination of whether a Delay is an Excusable Delay, Compensable Delay or Unexcused Delay shall not be affected by the fact that any earlier Delay occurred, regardless of fault or causation. 8.5.6 All time limits stated in the Contract Documents are of the essence. 8.5.7 Excusable Delay means any Delay to the path of activities that is critical to Substantial Completion of the Work within the Contract Time caused by conditions beyond the control or foreseeability, and without the fault or negligence of Contractor or its Subcontractors, such as, but not limited to: war, embargoes, fire, unavoidable casualties, unusual delays in transportation, national emergency, and stormy and inclement weather conditions that are unusual and unseasonable and in which the Work cannot continue. Without limitation to the foregoing, the financial inability of Contractor or any Subcontractor, shall not be deemed conditions beyond Contractor's control or foreseeability. Contractor may claim an Excusable Delay only if it is unable to perform at least four (4) hours of scheduled critical path Work during a normal eight (8) hour work day., even with reasonable mitigation measures.. 8.5.7.1 Excusable Delay does not include Delay caused by rainfall which is normal for that month in the City as specified in Section 3.10.3.4. 8.5.7.2 Excusable Delay does not include Delay caused by Contractor’s failure to order equipment and materials sufficiently in advance of the time needed for the Work. 8.5.7.3 Excusable Delay does not include Delay caused by Contractor’s failure to provide adequate notification to utility companies for connections or services necessary for the timely performance and completion of the Work. 8.5.7.4 Excusable Delay does not include Delay caused by foreseeable conditions Contractor could have ascertained from reasonably diligent inspection of the Site and/or review of the Contract Documents. 8.5.8 Compensable Delay means any Excusable Delay to the path of activities that is critical to Contractor’s Substantial Completion of the Work within the Contract Time, which Delay is all of the following: (i) Solely due to acts or omissions within the City’s control, including but not limited to Changes requested by City that involve Extra Work; Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 83  Packet Pg. 285 of 613  Invitation for Bids (IFB) Package 79 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS (ii) Not due, in whole or in part, to the fault or negligence or breach of Contractor or any Subcontractor; and (iii) Not concurrent with another Excusable Delay or any Unexcused Delay. 8.5.9 Compensation for delay shall be limited to actual, direct, reasonable, and substantiated Project costs, and shall not include home office overhead, or markup for overhead and profit. ARTICLE 9 – PAYMENTS AND COMPLETION 9.1 SCHEDULE OF VALUES Within thirty (30) Days after signing the Contract, but in any event not later than fourteen (14) Days following receipt of the Notice to Proceed, Contractor shall submit to City through the Construction Manager a Schedule of Values reflecting cost breakd own of the Contract Sum in a form approved by the Construction Manager. The Schedule of Values shall itemize as separate line items the cost of each scheduled Work activity and all other costs, including warranties, Record Documents, insurance, bonds, overhead and profit, the total of which shall equal the Contract Sum and shall be made out in a form approved by the Construction Manager. The Schedule of Values, when approved by City, shall become the basis for determining the cost of Work requested on Con tractor's Applications For Payment. Contractor shall submit a statement based upon this breakdown, and if required, itemized in such form and supported by such evidence as the Construction Manager may direct, showing Contractor's right to the payment claimed. 9.2 PROGRESS PAYMENT 9.2.1 City shall retain five percent (5%) of the undisputed amount due on each progress payment, or the percentage stated in the Notice Inviting Bids, whichever is greater, as retention to ensure full and complete performance of the Work. Subject to City’s right of withholding under Paragraph 9.4.2 of these General Conditions, City agrees to pay to Contractor within thirty (30) Days of receipt of a properly submitted Application for Payment an amount equal to ninety -five percent (95%), or a lesser amount if corresponding to a higher retention percentage, if applicable, of the sum of the following, excepting therefrom any amounts which are disputed by City: (i) Construction Manager’s determination of the value, expressed as a percentage of the Contract Sum, of the Work in permanent place that has been tested and accepted as of the end of the preceding month. (ii) Construction Manager’s determination of the value of materials suitably stored but not yet incorporated into the Work, subject to Paragraph 9.3.6 of these General Conditions. (iii) Less amounts previously paid. 9.2.2 At any Time after fifty percent (50%) of the Work has been determined by Construction Manager to be completed, City may in its sole discretion, make any of the remaining progress payments in accordance with the calculation in Paragraph 9.2.1 of these General Conditions based on one hundred percent (100%) of City’s determination of the value of the Work in place and of stored materials not yet incorporated into the Work. 9.2.3 Progress payments shall not be construed as City's Acceptance of any or all of the Work and shall not be a waiver of any or all rights City has under the Contract Documents. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 84  Packet Pg. 286 of 613  Invitation for Bids (IFB) Package 80 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 9.3 APPLICATION FOR PAYMENT 9.3.1 At the end of each month, Contractor shall submit to City an itemized Application for Payment, requesting payment for Work as of the end of that month that is calculated in accordance with the formula for payment set forth in Paragraph 9.2.1 of these Gene ral Conditions. The Application for Payment shall be prepared: (i) Utilizing the format as designated by City or the Construction Manager. (ii) Itemized in accordance with the Approved Schedule of Values. (iii) Showing the results of a successful system test (for example a pressure test for gas project) of the system installed or completed in the pay period covering the Application for Payment. (iv) Including such data substantiating Contractor's right to payment as City may reasonably require, such as invoices, payrolls, daily time and material records, and, if securities are deposited in lieu of retention pursuant to Section 9.5, a certification of the market value of all such securities as of a date not earlier than five (5) Days prior to the date of the Application for Payment. (v) Showing itemized amounts for Change Orders, Modifications and retention. 9.3.2 Applications for Payment shall not include requests for payment on account of increases to the Contract Sum which have not been authorized by Change Orders or amounts Contractor does not intend to pay a Subcontractor because of a dispute or other reason. 9.3.3 If required by City, an Application for Payment shall be accompanied by all of the following: (i) A summary showing payments that Contractor will make to Subcontractors covered by such application. (ii) Conditional waivers and releases of claims and stop notices from Contractor and each Subcontractor and Sub-subcontractor, of every Tier, listed in the current Application for Payment covering sums requested in the current Application for Payment. (iii) Unconditional waivers and releases of claims and stop notices, from Contractor and each Subcontractor and Sub-subcontractor, of every Tier, listed in the preceding Application for Payment covering sums disbursed pursuant to that preceding Application for Payment. 9.3.4 Contractor warrants that, upon submittal of an Application for Payment, all Work for which Certificates for Payment have been previously issued and payment has been received from City, shall be free and clear of all claims, stop notices, security interest s and encumbrances in favor of Contractor or Subcontractors or other persons or firms entitled to make claims by reason of having provided labor, materials or equipment relating to the Work. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 85  Packet Pg. 287 of 613  Invitation for Bids (IFB) Package 81 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 9.3.6 At the sole discretion of City, the Construction Manager may approve for inclusion in Contractor’s Application for Payment the cost of materials to be incorporated in the Work but not yet incorporated in the Work and already delivered and suitably stored either at the Site or at some other appropriate location acceptable to City. In such case, Contractor shall furnish evidence satisfactory to City: (i) Of the cost of such materials. (ii) That such materials are under the exclusive control of Contractor, or if not, that title to the materials is in City’s name, free of any lien or encumbrance and that the materials are safely and suitably stored in a bonded warehouse with appropriate insura nce coverage satisfactory to City to cover any Loss. (iii) Photographs of such materials if requested by the City. Any payment pursuant to this Paragraph shall not be construed as an inspection or acceptance of the materials nor shall it relieve Contractor of its continuing and sole responsibility for the care and protection of such materials nor shall it relieve Contr actor from sole responsibility for any loss or damage to the materials from any cause whatsoever nor act as a waiver of the right of City to require strict fulfillment by Contractor with all terms of the Contract Documents. 9.3.7 City shall have the right, in its sole discretion, to make payments of monies owing to Contractor by means of direct payment to Subcontractors of any unpaid work performed by any Subcontractor or by joint payment to Contractor and to Subcontractors. The making of such payments shall not be construed as the assumption of any obligation on the part of City or as creating any contractual relationship between City and any Subcontractor and shall not relieve Contractor of any of its obligations under the Contract Documents. 9.3.8 If the Contract Sum includes an Allowance from the Bid and the cost of performing the Work covered by that Allowance is greater or less than the amount of that Allowance, the Contract Sum shall be increased or decreased accordingly. 9.4 CERTIFICATE FOR PAYMENT 9.4.1 Approval of all or any part of an Application for Payment may be withheld, a Certificate For Payment may be withheld or all or part of a previous Certificate For Payment may be nullified and that amount withheld from a current Certificate For Payment in o rder to protect City against actual or threatened loss as a result of any of the following: (i) Defective Work not remedied or failure to pass required system tests. (ii) Third-party claims against Contractor or City arising from the acts or omissions of Contractor, or Subcontractors. (iii) Stop notices. (iv) Failure of Contractor to make timely payments due Subcontractors for material or labor. (v) A reasonable doubt that the Work can be completed for the balance of the Contract Sum then unpaid. (vi) Damage to City or Separate Contractor for which Contractor is responsible. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 86  Packet Pg. 288 of 613  Invitation for Bids (IFB) Package 82 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS (vii) Reasonable evidence that the Work will not be completed within the Contract Time. (viii) Failure of Contractor to maintain and update As-Built or Record Documents. (ix) Failure of Contractor to timely submit Construction Schedules, reports, Submittals or their updates as required by the Contract Documents. (x) Performance of Work by Contractor without Approved Submittals. (xi) Liquidated or actual damages assessed in accordance with the Construction Contract. (xii) Any other failure of Contractor to perform an obligation under the Contract Documents. 9.4.2 Subject to the withholding provisions of Paragraph 9.4.2 and when any or all of the noted deficiencies or others have been removed, City shall pay Contractor the amount set forth in the Certificate for Payment in accordance with its normal disbursement procedures. 9.4.3 Neither City nor the Construction Manager shall have an obligation to pay or to see to the payment of money to a Subcontractor, except as may otherwise be required by Law. 9.4.4 Neither a Certificate for Payment nor any payment (progress or final) shall be construed as a waiver of any rights arising from Defective Work. 9.4.5 City may, at any time, require that payment of any undisputed amount is contingent upon Contractor furnishing City with a release of all claims against City which are related to those undisputed payments. Any disputed amount may be expressly excluded from such release. 9.4.6 The City may require a tri-party agreement among the City, the Contractor, and the Contractor's surety as a condition to making full progress payments if the Work is behind schedule, in order to avoid exoneration of the surety bond or impairment of the su rety's security. 9.6 BENEFICIAL OCCUPANCY 9.6.1 City reserves the right, at its option and convenience, to occupy or otherwise make use of all or any part of the Work, at any time prior to issuing the Certificate of Substantial Completion, upon seven (7) Days’ notice to Contractor. Such occupancy or use is herein referred to as "Beneficial Occupancy." Beneficial Occupancy shall be subject to the following conditions: .1 City, Design Consultant and Construction Manager will make an inspection of the portion of the Work to be beneficially occupied and prepare a list of items to be completed or corrected prior to issuing the Certificate of Substantial Completion. .2 Beneficial Occupancy by City shall not be construed by Contractor as Acceptance by City of that portion of the Work which is to be occupied. City may, however, at its sole option, relieve Contractor of Contract requirements to protect Work being beneficially occupied by City where such relief is specifically designated by City in writing. .3 Beneficial Occupancy by City shall not constitute a waiver of City’s right to assess liquidated damages as otherwise provided in these Contract Documents. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 87  Packet Pg. 289 of 613  Invitation for Bids (IFB) Package 83 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS .4 Contractor shall provide, in the areas beneficially occupied and on a continual basis (if required), utility services, heating, and cooling for systems which are in operable condition at the time of Beneficial Occupancy. All responsibility for the operation and maintenance of equipment shall remain with Contractor while the equipment is so operated. Contractor shall submit to City an itemized list of each piece of equipment so operated with the date operation commences. .5 The Guarantee to Repair Periods, as defined in Section 12.2 of these General Conditions, will commence upon the first dates of actual occupancy or use of portions of the Work to which the City has taken Beneficial Occupancy and to equipment or systems fully utilized. .6 City shall pay all normal operating and maintenance costs resulting from its use of equipment in areas beneficially occupied. .7 City shall pay all utility costs which arise out of the Beneficial Occupancy. .8 Contractor shall not be responsible for providing security in areas beneficially occupied. .9 City shall use its best efforts to prevent its Beneficial Occupancy from interfering with the conduct of Contractor's remaining Work. .10 Contractor shall not be required to repair damage caused by City in its Beneficial Occupancy. .11 Except as provided in this Section 9.6 of these General Conditions, there shall be no added cost to City due to Beneficial Occupancy. .12 Contractor shall continue to maintain all insurance required by the Contract in full force and effect. 9.7 SUBSTANTIAL COMPLETION 9.7.1 When Contractor gives notice to City that the Work, or portion thereof designated by City for separate delivery, is Substantially Complete, unless City determines that the Work or designated portion thereof is not sufficiently complete to warrant an inspec tion to determine Substantial Completion, Design Professional or Construction Manager will inspect the Work, or such designated portion thereof, and prepare and give to Contractor a comprehensive list of items, if any, to be completed or corrected before establishing Substantial Completion. Contractor shall promptly proceed to complete and correct items on the list. Failure to include an item on such list does not alter the responsibility of Contractor to complete all Work in accordance with the Contract Documents. City will then make a further inspection to determine whether the Work or such designated portion thereof is Substantially Complete. If City's inspection discloses any item, whether or not included on the list, which must be completed or correc ted before Substantial Completion, Contractor shall, before City’s issuance of the Certificate of Substantial Completion, complete or correct such item. Contractor shall then submit a request for another inspection by City to determine Substantial Completion. 9.7.2 When City determines that the Work or such designated portion thereof is Substantially Complete, City will prepare a Certificate of Substantial Completion on City's form, which when signed by City shall establish the date of Substantial Completion and the responsibilities of City and Contractor for security, maintenance, heat, utilities, insurance, completion of minor items and correction or repair of the Work or such designated portion thereof. Unless otherwise provided in the Certificate of Subst antial Completion, the Guarantee To Repair Period for the Work (which is defined in Article 12, Section 12.2.1), Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 88  Packet Pg. 290 of 613  Invitation for Bids (IFB) Package 84 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS or such designated portion thereof covered by the Certificate of Substantial Completion, excluding any systems provided by Separate Contractors which are not yet fully operational or accepted by City, shall commence on the date of Substantial Completion of the Work or such designated portion thereof. The Guarantee To Repair Period for systems which become fully operational or Accepted subsequent to Substantial Completion will begin on the later of the date they are operational or Acceptance of the Project by City. 9.8 FINAL COMPLETION AND FINAL PAYMENT 9.8.1 Upon receipt of notice from Contractor that the Work is ready for final inspection, City will make such inspection. City will file a notice of completion with the County Clerk within fifteen (15) Days after Acceptance by City. Thirty-five (35) Days after filing the notice of completion, the City may release the final retention provided the requirements in this paragraph are met. 9.8.2 Without limitation to any other provisions of the Contract Documents, before Final Payment (including release of undisputed retention) for Work under this Construction Contract is authorized, the Contractor shall have completed the Work in accordance with the Contract Documents and all applicable standards of care and the following requirements of the Contract Documents must be fulfilled by Contractor: (i) The submittal of an application for Final Payment, together with supporting documentation, as required by Section 9.3 of these General Conditions. By submitting an application for final payment, Contractor warrants that all workers and persons employed, all firms supplying the materials, and all Subcontractors have been paid in full with the exception of any Subcontractor retention payments that are not yet due pursuant to Public Contract Code section 7107(d) or (e), and that there are no bills outstanding against the Work for either labor or materials, except certain items, documented as disputed claims or pending stop payment notices. (ii) Completion and delivery by Contractor to City of all required written guarantees, warranties, operation and maintenance manuals, As-Built Documents and other Record Documents, drawings, schedules, certificates and such other documents as required by the Contract Documents. All approvals and acceptances shall have been made pursuant to Applicable Code Requirements. (iii) Completion of all construction Work, including corrective and punch list items, in a manner acceptable to City. All rubbish, tools, scaffolding and surplus materials and equipment have been removed from the Site. Notwithstanding, payment for elected future maintenance or testing programs shall be due and payable with Contractor’s final pay application. (iv) Submission of conditional releases of claims and stop notices from Contractor and its Subcontractors with no reservation of rights for disputed claims or amounts. (v) If a Stop Notice(s) is received by the City after the Notice of Completion has been filed and prior to Final Payment, the City may, at its election, withhold the amount specified in the Stop Notice plus reasonable cost of any litigation pursuant to Civil Code Section 9358 from the Final Payment or permit the Contractor to supply a stop notice release bond in the amount of 125% of the stop notice amount from a Surety acceptable to the City. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 89  Packet Pg. 291 of 613  Invitation for Bids (IFB) Package 85 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 9.8.3 For purposes of determining the last day for submission of a Claim pursuant to Article 4, the date of Final Payment is deemed to be the date that the City acts to release undisputed retention as part of Final Payment, either by transmitting a written requ est to the retention Escrow Agent or by transmitting a payment directly to Contractor, whichever occurs first. Acceptance of Final Payment by Contractor shall constitute a complete waiver of all Claims, except those previously made in writing and identified by Contractor as unsettled at the time of the Application for Final Payment. 9.8.4 Contractor shall pay or cause to be paid to Subcontractors, the amount stated in the conditional releases within five (5) Days after receipt of the Final Payment, and shall promptly thereafter furnish evidence of such payment to City. ARTICLE 10 – PROTECTION OF PERSONS AND PROPERTY 10.1 SAFETY PRECAUTIONS AND PROGRAMS 10.1.1 Contractor shall be solely and completely responsible for initiating, maintaining and supervising all safety precautions and programs on the Site in connection with the performance of the Construction Contract, including safety of all persons for the duration of the Work, on a 24-hour day, 7-day week basis. 10.1.2 Prior to the start of construction, Contractor shall submit to Construction Manager a copy of Contractor's safety program for the Project. A copy of this program shall be maintained on Site at all times. The safety program shall include, at a minimum: (i) Management policy, illness and injury prevention program (as described below). (ii) Safety meetings. (iii) Accident investigation. (iv) Basic accident causes. (v) Safety inspection check list. (vi) Fire prevention and control. (vii) Report forms. (viii) Employee safety manual. 10.2 SAFETY OF PERSONS AND PROPERTY 10.2.1 The Contractor shall be solely and completely responsible for job site conditions and safety during the life of the contract. This obligation shall include the safety of all persons within or affected by the line of construction and all private property a ffected by the work 10.2.2 At its sole expense, Contractor shall furnish, erect and maintain such temporary fences, barricades, signs, lights, ramps, and temporary construction of whatever nature as may be necessary to provide access to abutting properties and to warn the public of the work in progress and of any dangerous conditions as may exist due to the work in progress. The Contractor's responsibility shall be continuous and Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 90  Packet Pg. 292 of 613  Invitation for Bids (IFB) Package 86 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS not be limited to working hours or days, and shall not cease until formal acceptance of the work by the City except that if the City should make partial acceptance of the work, the Contractor's responsibility for the portion of the work so accepted shall thereupon cease, except for latent errors in the work or faulty construction. 10.2.3 The duty of the Construction Manager, its agents, or employees, to conduct construction review of the Contractor's performance and operations is not intended to, and does not include review of or responsibility for the adequacy of the Contractor's safety measures and procedures in, on, or adjacent to the site of the Work. 10.2.4 Contractor shall protect persons and property on the Site at all times. Contractor shall have available at the Site copies or suitable extracts of "Construction Safety Orders" and "General Industrial Safety Orders" issued by the California Division of Industrial Safety. Contractor shall comply with provisions of these and all other applicable laws, ordinances, and regulations. 10.2.5 Contractor shall immediately respond to notice from City of unsafe conditions, shall take adequate precautions for safety of persons on the Site, and shall provide adequate protection to prevent injury or Loss to the following: (i) Employees involved in the Work and other persons who may be affected thereby. (ii) The Work in place and materials and equipment to be incorporated therein, whether in storage on or off the Site, under care, custody, or control of Contractor or Subcontractors. (iii) Other property at the Site and adjoining property(ies). 10.2.6 Contractor shall promptly remedy damage and Loss (other than damage or Loss insured under property insurance required by the Contract Documents) to property caused in whole or in part by Contractor or its Subcontractors or anyone for whose acts they may b e liable and for which Contractor is responsible. 10.2.7 Contractor shall erect and maintain, as required by existing conditions and performance of the Work, adequate safeguards for safety and protection of persons and property, including providing adequate lighting and ventilation, posting danger signs and oth er warnings against hazards, promulgating safety regulations and notifying owners and users of adjacent sites and utilities. 10.2.8 When use or storage of hazardous materials, equipment, or unusual methods are necessary for execution of the Work, Contractor shall exercise the utmost care and carry on such activities only under the supervision of properly qualified personnel. 10.2.9 Contractor shall be required to provide at the Site a member of Contractor's organization, typically the Superintendent, whose responsibility it shall be to provide instruction to persons present on the Site about prevention of accidents and overall jobsite safety. Contractor shall notify City in writing if Contractor replaces the person responsible for safety. 10.2.10 Contractor shall be responsible for locating, providing, and coordinating the storage and staging of materials and equipment on-Site and off-Site and shall not load/store or permit any part of the Work on the Site to be loaded/stored so as to endanger the safety of persons or property. 10.2.11 Contractor shall protect its materials and the Work from damage in a manner satisfactory to City and shall make good, without charge to City, all damage due to negligence in providing proper protection. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 91  Packet Pg. 293 of 613  Invitation for Bids (IFB) Package 87 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 10.2.12 Contractor shall take necessary precautions to guard against and eliminate possible fire hazards and to prevent damage to the Work, building materials, equipment, temporary field offices, storage sheds and public and private property. 10.2.13 Contractor shall not permit the possession or use of alcohol or controlled substances on the Site. 10.2.14 Explosives may be used only when authorized in writing by City. Explosives shall be handled, used and stored in accordance with applicable regulations. 10.3 EMERGENCIES In an emergency affecting the safety of persons or property, Contractor shall immediately act to prevent or minimize damage, injury or loss. Contractor shall immediately notify the Construction Manager and City, which notice may be oral, followed within twenty-four (24) hours after occurrence of the incident by written confirmation, of the occurrence of such an emergency and Contractor's action. 10.4 TRENCH SAFETY In accordance with the California Labor Code, where the work will involve trenches five feet or more in depth and the estimated or bid cost of excavation is in excess of $25,000, the Contractor shall submit to and receive from the City of Palo Alto, or its designee, the acceptance of a detailed plan showing design of shoring, bracing, sloping, or other provisions to be made for worker protection from the hazards of caving ground. Such plan shall be submitted at least five (5) days before the Contractor int ends to begin work on the trenches. If such plan varies from the shoring system standards established by the Construction Safety Orders of the State of California Division of Industrial Safety, the plan shall be prepared by a registered civil or structural engineer. The Contractor shall not use shoring, sloping, or protective systems less effective than that required by the Construction Safety Orders of the Division of Industrial Safety. The City shall not be responsible or liable for the safety of such trenching or trenching plans. Whenever the work called for on these plans or contract documents involves the construction of a pipeline, sewer, sewage disposal system, boring and jacking pits, or similar trenches or excavations, which are five feet or deeper, bidder shall include as a bid item, the cost of design and construction of adequate sheeting, shoring, and bracing, or equivalent method, for the protection of life or limb, which shall conform to applicable safety orders. ARTICLE 11 – INSURANCE AND BONDS 11.1 CONTRACTOR'S INSURANCE 11.1.1 Contractors to the City, at their sole expense, shall for the term of the Contract obtain and maintain insurance in the amounts for the coverage specified below, or as modified by the Special Provisions (if applicable), afforded by companies with AM Best’s Key Rating of A-:VII, or higher, licensed or authorized to transact insurance business in the State of California. REQUIRED TYPE OF COVERAGE REQUIREMENT MINIMUM LIMITS Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 92  Packet Pg. 294 of 613  Invitation for Bids (IFB) Package 88 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS EACH OCCURRENCE AGGREGATE YES YES WORKER’S COMPENSATION EMPLOYER’S LIABILITY STATUTORY STATUTORY YES GENERAL LIABILITY, INCLUDING PERSONAL INJURY, BROAD FORM PROPERTY DAMAGE BLANKET CONTRACTUAL, AND FIRE LEGAL LIABILITY BODILY INJURY PROPERTY DAMAGE BODILY INJURY & PROPERTY DAMAGE COMBINED. $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 YES AUTOMOBILE LIABILITY, INCLUDING ALL OWNED, HIRED, NON-OWNED BODILY INJURY - EACH PERSON - EACH OCCURRENCE PROPERTY DAMAGE BODILY INJURY AND PROPERTY DAMAGE, COMBINED $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 PROFESSIONAL LIABILITY, INCLUDING, ERRORS AND OMISSIONS, MALPRACTICE (WHEN APPLICABLE), AND NEGLIGENT PERFORMANCE ALL DAMAGES $1,000,000 YES THE CITY OF PALO ALTO IS TO BE NAMED AS AN ADDITIONAL INSURED: CONTRACTOR, AT ITS SOLE COST AND EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL FORCE AND EFFECT THROUGHOUT THE ENTIRE TERM OF ANY RESULTANT AGREEMENT, THE INSURANCE COVERAGE HEREIN DESCRIBED, INSURING NOT ONLY CONTRACTOR AND ITS SUBCONTRACTORS, IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS’ COMPENSATION, EMPLOYER’S LIABILITY AND PROFESSIONAL INSURANCE, NAMING AS ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, AND EMPLOYEES. I. INSURANCE COVERAGE MUST INCLUDE: A. A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE FOR CONTRACTOR’S AGREEMENT TO INDEMNIFY CITY. II. CONTACTOR MUST SUBMIT CERTIFICATES(S) OF INSURANCE EVIDENCING REQUIRED COVERAGE AT THE FOLLOWING EMAIL: PurchasingSupport@PaloAlto.Gov III. ENDORSEMENT PROVISIONS WITH RESPECT TO THE INSURANCE AFFORDED TO ADDITIONAL INSUREDS: A. PRIMARY COVERAGE WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED, INSURANCE AS AFFORDED BY THIS POLICY IS PRIMARY AND IS NOT ADDITIONAL TO OR CONTRIBUTING WITH ANY OTHER INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL INSUREDS. B. CROSS LIABILITY THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER THE POLICY SHALL NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE INSURED AGAINST ANOTHER, BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE INSUREDS, SHALL NOT INCREASE THE TOTAL LIABILITY OF THE COMPANY UNDER THIS POLICY. C. NOTICE OF CANCELLATION Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 93  Packet Pg. 295 of 613  Invitation for Bids (IFB) Package 89 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 1. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY REASON OTHER THAN THE NON-PAYMENT OF PREMIUM, THE CONTRACTOR SHALL PROVIDE CITY AT LEAST A THIRTY (30) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. 2. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON-PAYMENT OF PREMIUM, THE CONTRACTOR SHALL PROVIDE CITY AT LEAST A TEN (10) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. EVIDENCE OF INSURANCE AND OTHER RELATED NOTICES ARE REQUIRED TO BE FILED WITH THE CITY OF PALO ALTO AT THE FOLLOWING EMAIL: PurchasingSupport@PaloAlto.Gov 11.1.2 Contractor shall furnish City with the certificates of insurance and with original endorsements affecting coverage required under this Contract within ten (10) business days following issuance of the Notice of Award. The certificates and endorsements for each insurance policy shall be signed by a person who is authorized by that insurer to bind coverage on its behalf. 11.1.3 Subcontractors: Contractor shall include all Subcontractors and as insureds under its policies, or shall furnish separate certificates and endorsements for each Subcontractor in compliance with this Article. All coverages for Subcontractors shall be subject to all of the requirements stated herein. 11.1.4 At the request of City, Contractor shall submit to City copies of the policies obtained by Contractor. In the event Contractor does not comply with these insurance requirements, City may, at its option, provide insurance coverage to protect City; and the cost of such insurance shall be paid by Contractor and may be deducted from the Contract Sum. 11.1.5 The requirements of this Section may only be modified in writing by the City’s Risk Manager. 11.2 BOND REQUIREMENTS 11.2.1 Within ten (10) Days after the issuance of the Notice of Award and prior to commencing Work on the Project, Contractor shall file with City good and sufficient Labor and Material Payment and Performance Bonds each in the amount of 100% of the Contract Sum. The bonds shall be in substantially the same form as contained in this IFB Packet or such other form as required by City and shall be signed by both Contractor and Surety and properly notarized. Should any bond required hereunder or any surety on such bond become or be determined by City to be insufficient, it shall be replaced within ten (10) Days by a bond that fully complies with the requirements of this Section 11.2. No further payments to Contractor for Work performed shall be made or due until Contractor has fully complied with the requirements of this Section 11.2. 11.2.2 The Payment Bond shall remain in effect at least until the time for filing a claim on a stop notice has expired pursuant to the California Civil Code. The Performance Bond provided by Contractor shall remain in effect for the duration of the period of al l warranties required by the Contract Documents and shall assure faithful performance of all Contractor’s obligations under the Contract Documents, including, without limitation, all obligations that survive Final Completion or termination or expiration, such as, but not limited to Contractor’s warranty and indemnity obligations. 11.2.3 Contractor shall promptly furnish such additional security as may be required by City to protect its interests and those interests of persons or firms supplying labor or materials to the Work. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 94  Packet Pg. 296 of 613  Invitation for Bids (IFB) Package 90 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 11.2.4 Surety companies used by Contractor shall be, on the date the Contract is signed by City and at all times while the bonds are in effect, either California Admitted Sureties or listed in the latest published United States Treasury Department list of Compan ies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies and either have a current A.M. Best A VIII rating or be an admitted surety that meets the requirements of Code of Civil Procedure Section 995.660. 11.2.5 The premiums for all Bonds are included in the Contract Sum and shall be paid by Contractor. 11.2.6 The bonds shall name City as obligee. 11.2.7 Change Orders, Field Orders, Modifications, Changes in the Work and adjustments in the scope of Work Contract Sum or Contract Time shall in no way release or exonerate Contractor or its sureties from their obligations and notice thereof shall be waived by such sureties. 11.2.8 City and the Construction Manager shall have the right to communicate with Contractor’s sureties with respect to matters that are related to Contractor’s performance of its obligations under the Contract Documents. Contractor shall be provided with a cop y of all such written communications. Such communications shall not create or be interpreted as creating any contractual relationship between City or the Construction Manager and any such surety. 11.2.9 In the event of a significant (15% or more) increase in Contract Sum, replacement bonds totaling the new Contract Sum may be required by City. ARTICLE 12 – DEFECTIVE WORK 12.1 UNCOVERING OF WORK 12.1.1 If a portion of the Work is covered contrary to Construction Manager’s request or direction, or contrary to the requirements of the Contract Documents, it must, if required in writing by City, be uncovered for City's observation and be replaced at Contractor's expense without adjustment of the Contract Time or the Contract Sum. 12.1.2 If a portion of the Work has been covered, which is not required by the Contract Documents to be observed or inspected prior to its being covered and which City has not specifically requested to observe prior to its being covered, City may request to see such Work and it shall be uncovered and replaced by Contractor. If such Work is in accordance with the Contract Documents, the costs of uncovering and replacing the Work shall be added to the Contract Sum by Change Order; and if the uncovering and replacing of the Work extends the Contract Time, an appropriate adjustment of the Contract Time shall be made by Change Order. If such Work is not in accordance with the Contract Documents, Contractor shall pay such costs and shall not be entitled to an adjustment of the Contract Time or the Contract Sum. 12.2 CORRECTION OF DEFECTIVE WORK AND GUARANTEE TO REPAIR PERIOD 12.2.1 In addition to any specific warranty mentioned in these Contract Documents, the Contractor shall guarantee that all material, apparatus, equipment, and workmanship used, installed, or incorporated in the work is free from defects, and agrees to replace at no expense to the City any and all defective Work or materials which become evident within one (1) year (“Guarantee To Repair Period”), Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 95  Packet Pg. 297 of 613  Invitation for Bids (IFB) Package 91 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS unless a longer period of time is specified in the Special Provisions and Technical Specifications, commencing as follows: (i) For any Work not described as incomplete in the Certificate of Substantial Completion, on the date of Substantial Completion. (ii) For space beneficially occupied or for separate systems fully utilized prior to Substantial Completion pursuant to Section 9.6, from the first date of such Beneficial Occupancy or actual use, as established an appropriate written authorization for Beneficial Occupancy. (iii) For all Work other than (I) or (ii) above, from the date of filing of notice of completion pursuant to Section 9.8 above. 12.2.2 Contractor shall (i) correct Defective Work that becomes apparent during the progress of the Work or during the Guarantee To Repair Period and (ii) replace, repair, or restore to City's satisfaction any other parts of the Work and any other real or personal property which is damaged or destroyed as a result of Defective Work or the correction of Defective Work, without any expense whatsoever to City. City will give notice of observed Defective Work with reasonable promptness, and Contractor shall promptly commence such correction, replacement, repair or restoration upon notice from City, but in no case later than seven (7) Days after receipt of such notice. Contractor shall diligently and continuously prosecute such correction to completion. Contractor shall bear all costs of such correction, replacement, repair, or restoration and all Losses resulting from such Defective Work, including additional testing, inspection and compensation for City's or City's services and expenses. Contractor shall perform corrective Work at such times that are acceptable to City and in such a manner as to avoid, to the extent practicable, disruption to City's activities. Ordinary wear and tear, unusual abuse or neglect are excepted from this guarantee. Contractor shall notify City upon completion of repairs. 12.2.3 If immediate correction of Defective Work is required for life safety or the protection of property or, if in the opinion of City, Defective Work creates a dangerous condition or requires immediate corrections or attention to prevent further Loss to City or to prevent interruption of operations of City, City will attempt to give immediate notice to Contractor. If Contractor cannot be contacted or does not comply with City's request for correction within a reasonable time as determined by City, City or Separate Contractors under City's direction, may, notwithstanding the provisions of this Article, proceed to make such corrections or provide such attention; and the costs of such correction or attention shall be charged against Contractor. Such action by City will not relieve Contractor of the guarantees provided in this Article or elsewhere in the Construction Contract. Contractor shall replace, repair or restore to City's satisfaction any other parts of the Work and any other real or personal property, which is damaged or destroyed as a result of such Defective Work or the correction of such Defective Work. 12.2.4 Contractor shall promptly remove from the Site those portions of the Work and materials which are not in accordance with the Contract Documents and which are neither corrected by Contractor nor accepted by City. 12.2.5 If Contractor fails to commence correction of Defective Work within seven (7) Days as required in Section 12.2.3 after notice from City or fails to diligently prosecute such correction to completion, City may correct the Defective Work in accordance with Section 2.4; and, in addition, City may remove the Defective Work and store salvageable materials and equipment at Contractor's expense. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 96  Packet Pg. 298 of 613  Invitation for Bids (IFB) Package 92 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 12.2.6 If Contractor fails to pay the costs of such removal and storage as required by Paragraphs 12.2.4 and 12.2.5 within seven (7) Days after written demand, City may, without prejudice to other remedies, sell such materials at auction or at private sale or otherwise dispose of such material. Contractor shall be entitled to the proceeds of such sale, if any, in excess of the costs and damages for which Contractor is liable to City, including compensation for City's services and expenses. If such proceeds of sale do not cover costs and damages for which Contractor is liable to City, the Contract Sum shall be reduced by such deficiency. If there are no remaining payments due Contractor or the remaining payments are insufficient to cover such deficiency, Contractor shall promptly pay the difference to City. 12.2.7 Contractor's obligations under this Article are in addition to and not in limitation of its warranty under Section 3.5 or any other obligation of Contractor under the Contract Documents. Enforcement of Contractor's express warranties and guarantees to repair contained in the Contract Documents shall be in addition to and not in limitation of any other rights or remedies City may have under the Contract Documents or at law or in equity for Defective Work. Nothing contained in this Article shall be construed to establish a period of limitation with respect to other obligations of Contractor under the Contract Documents, which may be longer specified periods. Establishment of the Guarantee To Repair Period relates only to the specific obligation of Contractor to correct the Work and in no way limits either Contractor's liability for Defective Work or the time within which proceedings may be commenced to enforce Contractor's obligations under the Contract Documents. 12.3 ACCEPTANCE OF DEFECTIVE WORK Notwithstanding the provisions of Section 12.2 of these General Conditions, City shall have the option, at its sole discretion and by notice to Contractor, to accept Defective Work instead of requiring its removal or correction, in which case the Contract Sum shall be reduced by an amount equal to the difference between the value to City the Work would have had were it complete, correct and in conformity with the Contract Documents and the value to City of such Defective Work. Such option shall be exercised solely by notice to Contractor and shall not be implied from any act or omission by City or Construction Manager. If there are no remaining payments of the Contract Sum to be made to Contractor, or if the remaining payments and retention are insufficient to cover the amount of the reduction of the Contract Sum, Contractor shall promptly pay to City the amount of any such deficiency. ARTICLE 13 – STATUTORY REQUIREMENT 13.1 STATE LABOR LAW Contractor, its agents, and employees shall be bound by and comply with all applicable provisions of the Labor Code and such federal, state and local laws which affect the conduct of the Work. If prevailing wages are required for this Project, copies of t he prevailing rate of per diem wages may be obtained at the Department of Industrial Relations’ website: http://www.dir.ca.gov/ Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 97  Packet Pg. 299 of 613  Invitation for Bids (IFB) Package 93 Rev. June 24, 2025 PART 5 – GENERAL CONDITIONS 13.2 WORK DAY Eight (8) hours labor constitutes a legal day’s work. Contractor shall not permit any worker to labor more than eight (8) hours during any one (1) Day or more than forty (40) hours during any one (1) calendar week, unless overtime is paid pursuant to Labor Code Section 18 15 or except as otherwise permitted by law. Contractor shall forfeit to City, as a penalty, twenty -five dollars ($25.00) for each worker employed in the execution of this Construction Contract by Contractor, or any Subcontractor, for each Day during which such worker is required or permitted to Work more than eight (8) hours in any one (1) Day and forty (40) hours in any one (1) calendar week in violation of the terms of this Paragraph or in violation of the provisions of any law of the State of California, including but not limited to Labor Code Sections 1810 through 1815 . Such forfeiture amounts may be deducted from the Contract Sum. Contractor and each Subcontractor shall keep, or cause to be kept, an accurate record showing the actual hours worked each Day and each calendar week by each worker employed on the Project, which record shall be kept open at all reasonable hours to the inspection of City, its officers and agents, and to the inspection of the appropriate enforcement agency or representative and the State of California. ARTICLE 14- JOB SITE NOTICES AND COMPLIANCE MONITORING 14.1 LABOR PROVISIONS As required by California Labor Code section 1771.4(a)(1) and (a)(2), the City provides notice to all contractors and subcontractors that the Project that is the subject of this IFB and the Construction Contract, is a public works project, the contractor is required to post all job site notices prescribed by law or regulation, and the contractor is subject to compliance monitoring and enforcement by the Department of Industrial Relations (DIR). Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 98  Packet Pg. 300 of 613  Invitation for Bids (IFB) Package 94 Rev. June 24, 2025 PART 6 – FIELD ORDER, CHANGE ORDER REQUEST, CHANGE ORDER FIELD ORDER CITY OF PALO ALTO DEPARTMENT OF _____________________________ Project This Field Order, issued pursuant to Article 7 of the Contract General Conditions directs and authorizes Contractor to procee d with the Work described below. Upon receipt of this Field Order, Contractor shall execute the Field Order to acknowledge receipt and, within a reasonable time, proceed with the Work described in the Field Order. Contractor’s acknowledgment of the Field Order will not operate to impair its rights to dispute the Field Order as specified in the General Conditions. Unless otherwise stated below, this Field Order shall not be construed as an acknowledgment by City that the Work described constitutes a Change or Extra Work. If Contractor disputes the proposed basis or amount of adjustment to the Contract Sum or Contract Time, it may request to change the disputed portions of this Field Order by submitting a Change Order Request within ten (10) Days following issuance of this Field Order. Failure by Contractor to submit a timely Change Order Request seeking modification of the term s of this Field Order shall be deemed full acceptance of and agreement to all of the terms herein, and a release and waiver of any right to subsequently dispute any or all of the terms of this Field Order. Project Number: Field Order Number: XXX Contract Number: Issuance Date: __/__/____ Contractor's Name: Prepared by: Description of Work: Title: __________ Ref: 1. City has determined that the above Work: ___ is Extra Work ___ is not Extra Work City has determined that Contractor is: __not entitled to an extension of time __ entitled to an extension of ___ days Basis of Extra Work Cost: Unit Cost* Lump Sum: $_______________ Time and Materials* Other* *The Contract Sum will be [increased][decreased] by an amount not to exceed: $____________________________ 1. Consultant shall sign prior to Contractor and return to City. Indicate N/A if not applicable. Consultant Approval: Title: Senior Project Manager Date: 2. Project Manager signature required for Field Orders. City Approval: Title: Project Manager 3. Division Manager signature required for Field Orders exceeding $5,000. Indicate N/A if not applicable. City Approval:________________________ Title: Engineering Manager of Department/Division Date: ________________________________ Date:________________________________ 4. Division Head signature required for Field Orders exceeding $15,000. City Approval: Title: Assistant Director of Department/Division 5. Department Head signature required for Field Orders exceeding $25,000. City Approval Title: Director of Department Date:________________________________ Date:_______________________________ 6. Contractor acknowledges receipt of FO. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 99  Packet Pg. 301 of 613  Invitation for Bids (IFB) Package 95 Rev. June 24, 2025 PART 6 – FIELD ORDER, CHANGE ORDER REQUEST, CHANGE ORDER Contractor Signature: Title: Project Manager Date: Distribution: [] Contractor [] Division Head [] File [] Consultant [] Project Manager [] Inspector Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 100  Packet Pg. 302 of 613  Invitation for Bids (IFB) Package 96 Rev. June 24, 2025 PART 6 – FIELD ORDER, CHANGE ORDER REQUEST, CHANGE ORDER CHANGE ORDER REQUEST CITY OF PALO ALTO DEPARTMENT OF ________________Project Contract Change Order Request Project Title: Project No.: Contract Number: Date: Contractor: Change Order Request No.: Description of Change Order Request (Attach additional sheets as needed) Reason for Change Order Request: Description of Work to be Performed: Requested Change to Contract Sum: ❑ No cost change: N/A ❑ Increase cost by $ __________ ❑ Decrease cost by $ __________ Request for Extension of Contract Time (check one): ❑ No Change to Contract Time ❑ Time Extension Requested for ____ days* o ___ days Excusable Delay o ___ days Compensable Delay ❑ Decrease time by ____ days * Include all information and documentation required by Section 8.5 of the Contract General Conditions. Basis for requested change in cost: ❑ Unit pricing ❑ Lump sum: $_____________________________ ❑ Time and Materials not to exceed: * $_________ ❑ Compensable Delay Costs: $________________ ❑ Other:__________________________________ * Final value shall not exceed amount shown without additional written CO authorization. Complete Time and Materials Breakdown on following page. Reference Documents:* RFI: ASI: Field Order: Specifications: Plans: Other: (specify): * Provide specific number/section/sheet references as applicable Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 101  Packet Pg. 303 of 613  Invitation for Bids (IFB) Package 97 Rev. June 24, 2025 PART 6 – FIELD ORDER, CHANGE ORDER REQUEST, CHANGE ORDER Contract Change Order Request – continued Line Time and Materials Breakdown (Reference General Conditions, e.g. Sections 1 and 7.2, for Allowable Costs and markup) Added Credit All lines shall be filled in (zero values acceptable) CONTRACTOR’S WORK 1. Material (attach itemized quantity and unit cost) 2. Labor (attached itemized hours and rates) 3. Equipment (attach invoices) 4. Royalties and Permits 5. Additional insurance and bond costs, not to exceed two percent (2%) of lines 1-4 6. Subtotal (sum of lines 1 through 5) 7. Contractor Markup (Section 1.1.31 of the General Conditions) by Contractor on Extra Work performed by Contactor’s forces, not to exceed ten percent (10%) of line 6 8. Subtotal for Contractor’s Work (sum of lines 6 and 7) SUBCONTRACTED WORK (Provide separate breakdown for each subcontract)1 9. Material (attach itemized quantity and unit cost) 10. Labor (attach itemized hours and rates) 11. Equipment (attach invoices) 12. Royalties and Permits 13. Additional insurance and bond costs, not to exceed two percent (2%) of lines 9-12 14. Subtotal (sum of lines 9 through 13) 15. Contractor Markup (Section 1.1.31 of the General Conditions) by Subcontractor on Extra Work performed by Subcontractor’s forces, not to exceed ten percent (10%) of line 14 16. Subcontractor Markup (Section 1.1.65 of General Conditions) by Contractor on Subcontractor’s Allowable Costs, not to exceed fifteen percent (15%) of line 14 17. Subtotal for Subcontracted Work (sum of lines 14, 15 and 16) 18. TOTAL (sum of lines 8 and 17) 1 Attach additional copies of this page as required to summarize additional subcontracts. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 102  Packet Pg. 304 of 613  Invitation for Bids (IFB) Package 98 Rev. June 24, 2025 PART 6 – FIELD ORDER, CHANGE ORDER REQUEST, CHANGE ORDER Contract Change Order Request – continued CONTRACTOR CERTIFICATION: By signing below, the undersigned Contractor certifies under penalty of perjury that its statements and representations in this Change Order Request are true and correct. Contractor warrants that this Change Order Request is comprehensive and complete w ith respect to the Change in the Work described herein, and agrees that any costs, expenses, or time extension request, including, but not limited to, compensation for delay, lost productivity, inefficiency, or disruption, which is not included with this Change Order Request, shall be deemed waived. Contractor understands that submission of claims which have no basis in fact or which Contractor knows to be false may violate the False Claims Act, as set forth in Government Code Sections 12650 et seq. Submitted by Contractor: Signature: By: Title: Date: Construction Manager Recommendation By: Title: Date: Recommendation: City Approval – Division Head – Signature required on all Change Order Requests By: Title: Date: Design Consultant Recommendation By: Title: Date: Recommendation: City Approval – Department Head – Signature required when any individual Change Order Request exceeds $10,000. By: Title: Date: Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 103  Packet Pg. 305 of 613  Invitation for Bids (IFB) Package 99 Rev. June 24, 2025 PART 6 – FIELD ORDER, CHANGE ORDER REQUEST, CHANGE ORDER CONTRACT CHANGE ORDER CITY OF PALO ALTO DEPARTMENT OF _____________________________ Project Contract Change Order # Project Title: Project No.: Contract Number: Date: Contractor: Change Order No.: Description of Change Order Background Information: Change Order Justification: Description of Work to be Performed: Incorporates Field Order Number(s): Cost Time This Change Order will: ❑ No cost change: N/A ❑ Increase cost by $ 0.00 ❑ Decrease cost by $ N/A This Change Order will: ❑ Not change time ❑ Increase time by ____ days o ___ days Excusable Delay o ___ days Compensable Delay ❑ Decrease time by ____ days The date of completion as of this Change Order is: ______________________________________________ G/L account number (s): Basis for change in cost: ❑ Unit price(s) ❑ Lump sum Time and Materials ❑ Compensation for Compensable Delay ❑ Other: Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 104  Packet Pg. 306 of 613  Invitation for Bids (IFB) Package 100 Rev. June 24, 2025 PART 6 – FIELD ORDER, CHANGE ORDER REQUEST, CHANGE ORDER Contract Change Order – continued CONTRACTOR CERTIFICATION: By signing below, Contractor agrees that this Change Order constitutes full resolution, settlement, accord and satisfaction with respect to any and all pending or future Claims for cost and extensions of time that were asserted, or that could have been asserted, in connection with the Work covered by this Change Order, as more fully set forth in Article 7 of the Contract General Conditions. FAILURE TO EXECUTE: If Contractor fails to execute this Change Order within ten (10) days after it has been submitted for Contractor’s signature or refuses, in writing, to execute the Change Order, the City may unilaterally approve this Change Order as set forth in Article 7 of the Contract General Conditions. Contractor may dispute the terms of a unilaterally-approved Change Order, in whole or in part, by submitting a Claim in accordance with the Dispute Resolution Procedures set forth herein within fourteen (14) days after the Change Order is approved by the City. If Contractor fails to submit a Claim within that 14-day period, with respect to all or part of the unilaterally-approved Change Order, those portions of the Change Order which have not been disputed by timely submission of a Claim shall be deemed to have the same effect as if the Change Order was fully executed by both parties as set forth above. Accepted for Contractor: Accepted for City of Palo Alto: By: By: Title: Title: Date: Date: PC O N o . AS I FO CO R CO Description Amount Reason for Change Total for this Change Order $ 0.00 Scope of Work Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 105  Packet Pg. 307 of 613  Invitation for Bids (IFB) Package 101 Rev. June 24, 2025 PART 6 – FIELD ORDER, CHANGE ORDER REQUEST, CHANGE ORDER Document Preparation By: Title: Date: City Approval – Division Head Signature required on all Change Orders By : Title : Date: City Approval – Department Head Signature required when any individual Change Order exceeds $10,000. By: Title: Date: Contract Change Order – continued Summary of Amounts Payable Under Contract (For Internal Purposes Only) Original Contract Sum: $ 0.00 Previous Change Orders $ 0.00 This Change Order $ 0.00 Revised Contract Sum: $ 0.00 Compare to: Original Contract Authorization: $ 0.00 Contingency: 0.00 Contract Amendment Authorizations $ 0.00 Contingency added: 0.00 Contingency Authorizations: $ 0.00 Used to date (0.00) Total Authorized Funding: $ 0.00 Balance remaining 0.00 Change Orders shall not be initiated for Council-approved contracts if the revised Contract Sum exceeds the total authorized funding amount. Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 106  Packet Pg. 308 of 613  Invitation for Bids (IFB) Package 102 Rev. June 24, 2025 PART 7 – SPECIAL PROVISIONS SPECIAL PROVISIONS C26196846 El Camino Turf Replacement Project These Special Provisions apply to this Project in addition to the General Conditions as indicated below. Terms used in these Special Provisions which are defined in the General Conditions have the meanings assigned to them in the General Conditions. SECTION 1: See Exhibit A, Exhibit B, Exhibit C Exhibit A: Co-Op Pricing Exhibit B: Project Drawings Project Specifications/Technical Specifications Product Technical Specifications Exhibit C: Payment and Performance Bonds SECTION 2 – PROJECT SCHEDULE Contractor shall provide biweekly look-ahead schedules that are tied to the Construction Schedule for review by the Construction Manager. SECTION 3 – STAGING AREA Contractor shall protect all existing site amenities within the staging area and the project site footprint. Contract shall also keep all equipment within the staging area or within the construction zone. END OF SECTION Item 5 Attachment A - C26196846 - FieldTurf USA - El Camino Park Turf Replacement - FINAL        Item 5: Staff Report Pg. 107  Packet Pg. 309 of 613  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Utilities Meeting Date: April 6, 2026 Report #:2601-5871 TITLE Approval of General Services Contract No. C26194173 with Duke’s Root Control for a Total Not- to-Exceed Amount of $279,098 and a Three-Year Term and for Root Foaming Treatment Services; and Finding of California Environmental Quality Act (CEQA) Categorical Exemption pursuant to CEQA Guideline 15301, Maintenance of Existing Facilities RECOMMENDATION Staff recommends that Council approve and authorize the City Manager or designee to execute Contract No. C26194173 (Attachment A), with Duke’s Root Control, to provide root treatment services for wastewater facilities for a term of 3 years and a total amount not-to-exceed $279,098. BACKGROUND The City of Palo Alto’s Utilities Department is responsible for the maintenance, repair, replacement, and construction of the City’s wastewater collection system, which consists of approximately 216 miles of wastewater mainlines and 18,000 laterals. This contract provides services to control root intrusion in predesignated areas of the City’s wastewater collection system where mechanical rodding is not feasible due to rough terrain or limited accessibility. The vendor applies a chemical root control agent specifically designed to eliminate existing root growth within the lines and inhibit future regrowth and sewer line intrusion, without permanently damaging the vegetation producing the roots or disrupting wastewater treatment processes. The City previously awarded a contract to Duke’s Root Control on April 28, 2022, for root treatment services. The contract term was three years with a not-to-exceed amount of $210,000. Staff is requesting Council approval of a new contract to continue these services. The increased contract amount for this period is due to rising costs and the inclusion of additional wastewater segments beyond those previously treated. These additional locations have been Item 6 Item 6 Staff Report        Item 6: Staff Report Pg. 1  Packet Pg. 310 of 613  identified as requiring treatment because they are difficult to access and cannot be serviced using the City’s flushing trucks. ANALYSIS Table 1: Summary of Request for Quotation Proposal Description Proposed Length of Project Number of Vendors Notified Number of Proposal Packages Downloaded Total Days to Respond to Proposal Pre-Proposal Meeting Pre-Proposal Meeting Date Number of Proposals Received Proposal Price Range Public Link to Solicitation Item 6 Item 6 Staff Report        Item 6: Staff Report Pg. 2  Packet Pg. 311 of 613  contract, the City has determined that the bidder is responsible and capable of successfully fulfilling the requirements of the contract. Table 2: Cost Breakdown of Proposed Work per Year (Year 1 to 3*) Item Description Quantity Price Total 4.9, 5.4, 6” Pipe Sewer Root Control 8” Pipe Sewer Root Control 10” Pipe Sewer Root Control 12” Pipe Sewer Root Control 15” Pipe Sewer Root Control Traffic Control TOTAL AMOUNT $93,032.79 FISCAL/RESOURCE IMPACT STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item 6 Item 6 Staff Report        Item 6: Staff Report Pg. 3  Packet Pg. 312 of 613  CITY OF PALO ALTO CONTRACT NO. C26194173 GENERAL SERVICES AGREEMENT THIS AGREEMENT made and entered into on the 6th day of April, 2026, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and DUKE’S ROOT CONTROL INC., a New York corporation, located at 1020 Hiawatha Blvd W., Syracuse, NY 13204, Telephone Number: (315) 472-4781, DIR number 1000003539 (“CONTRACTOR”). In consideration of their mutual covenants, the parties hereto agree as follows: 1. SERVICES. CONTRACTOR shall provide or furnish the services (the “Services”) described in the Scope of Services, attached at Exhibit A. 2. EXHIBITS. The following exhibits are attached to and made a part of this Agreement: “A” - Scope of Services “B” - Schedule of Performance “C” – Schedule of Fees “D” - Insurance Requirements “E” – Payment and Performance Bonds CONTRACT IS NOT COMPLETE UNLESS ALL INDICATED EXHIBITS ARE ATTACHED. 3. TERM. The term of this Agreement is from full execution to April 5, 2029, subject to the provisions of Sections R and W of the General Terms and Conditions. 4. SCHEDULE OF PERFORMANCE. CONTRACTOR shall complete the Services within the term of this Agreement in a reasonably prompt and timely manner based upon the circumstances and direction communicated to CONTRACTOR, and if applicable, in accordance with the schedule set forth in the Schedule of Performance, attached at Exhibit B. Time is of the essence in this Agreement. 5. COMPENSATION FOR ORIGINAL TERM. CITY shall pay and CONTRACTOR agrees to accept as not-to-exceed compensation for the full performance of the Services and reimbursable expenses, if any: The total maximum lump sum compensation of dollars ($ ); OR The sum of dollars ($ ) per hour, not to exceed a total Item 6 Attachment A - General Services Contract C26194173 with Duke's Root Control for Root Foaming Treatment Services        Item 6: Staff Report Pg. 4  Packet Pg. 313 of 613  maximum compensation amount of dollars ($ ); OR A sum calculated in accordance with the fee schedule set forth at Exhibit C, not to exceed the total maximum compensation amount of Two Hundred Seventy Ninety Thousand Ninety Eight dollars and Thirty Seven cents ($279,098.37). CONTRACTOR agrees that it can perform the Services for an amount not to exceed the total maximum compensation set forth above. Any hours worked or services performed by CONTRACTOR for which payment would result in a total exceeding the maximum amount of compensation set forth above for performance of the Services shall be at no cost to CITY. CITY has set aside the sum of dollars ($ ) for Additional Services. CONTRACTOR shall provide Additional Services only by advanced, written authorization from the City Manager or designee. CONTRACTOR, at the CITY’s request, shall submit a detailed written proposal including a description of the scope of services, schedule, level of effort, and CONTRACTOR’s proposed maximum compensation, including reimbursable expense, for such services. Compensation shall be based on the hourly rates set forth above or in Exhibit C (whichever is applicable), or if such rates are not applicable, a negotiated lump sum. CITY shall not authorize and CONTRACTOR shall not perform any Additional Services for which payment would exceed the amount set forth above for Additional Services. Payment for Additional Services is subject to all requirements and restrictions in this Agreement. 6. COMPENSATION DURING ADDITIONAL TERMS. CONTRACTOR’S compensation rates for each additional term shall be the same as the original term; OR CONTRACTOR’s compensation rates shall be adjusted effective on the commencement of each Additional Term. The lump sum compensation amount, hourly rates, or fees, whichever is applicable as set forth in section 5 above, shall be adjusted by a percentage equal to the change in the Consumer Price Index for Urban Wage Earners and Clerical Workers for the San Francisco-Oakland- San Jose area, published by the United States Department of Labor Statistics (CPI) which is published most immediately preceding the commencement of the applicable Additional Term, which shall be compared with the CPI published most immediately preceding the commencement date of the then expiring term. Notwithstanding the foregoing, in no event shall CONTRACTOR’s compensation rates be increased by an amount exceeding five percent of the rates effective Item 6 Attachment A - General Services Contract C26194173 with Duke's Root Control for Root Foaming Treatment Services        Item 6: Staff Report Pg. 5  Packet Pg. 314 of 613  during the immediately preceding term. Any adjustment to CONTRACTOR’s compensation rates shall be reflected in a written amendment to this Agreement. 7. CLAIMS PROCEDURE FOR “9204 PUBLIC WORKS PROJECTS”. For purposes of this Section 7, a “9204 Public Works Project” means the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind. Public Contract Code Section 9204 mandates certain claims procedures for Public Works Projects, which are set forth in “Appendix __ Claims for Public Contract Code Section 9204 Public Works Projects”. This project is a 9204 Public Works Project and is required to comply with the claims procedures set forth in Appendix __, attached hereto and incorporated herein. OR This project is not a 9204 Public Works Project. 8. INVOICING. Send all invoices to CITY, Attention: Project Manager. The Project Manager is: Venessa Fujii, Dept.: Utilities Department, Email: venessa.fujii@paloalto.gov, Telephone: (650)496-6994. Invoices shall be submitted in arrears for Services performed. Invoices shall not be submitted more frequently than monthly. Invoices shall provide a detailed statement of Services performed during the invoice period and are subject to verification by CITY. CITY shall pay the undisputed amount of invoices within 30 days of receipt. GENERAL TERMS AND CONDITIONS A. ACCEPTANCE. CONTRACTOR accepts and agrees to all terms and conditions of this Agreement. This Agreement includes and is limited to the terms and conditions set forth in sections 1 through 8 above, these general terms and conditions and the attached exhibits. B. QUALIFICATIONS. CONTRACTOR represents and warrants that it has the expertise and qualifications to complete the services described in Section 1 of this Agreement, entitled “SERVICES,” and that every individual charged with the performance of the services under this Agreement has sufficient skill and experience and is duly licensed or certified, to the extent such licensing or certification is required by law, to perform the Services. CITY expressly relies on CONTRACTOR’s representations regarding its skills, knowledge, and certifications. CONTRACTOR shall perform all work in accordance with generally accepted Item 6 Attachment A - General Services Contract C26194173 with Duke's Root Control for Root Foaming Treatment Services        Item 6: Staff Report Pg. 6  Packet Pg. 315 of 613  business practices and performance standards of the industry, including all federal, state, and local operation and safety regulations. C. INDEPENDENT CONTRACTOR. It is understood and agreed that in the performance of this Agreement, CONTRACTOR and any person employed by CONTRACTOR shall at all times be considered an independent CONTRACTOR and not an agent or employee of CITY. CONTRACTOR shall be responsible for employing or engaging all persons necessary to complete the work required under this Agreement. D. SUBCONTRACTORS. CONTRACTOR may not use subcontractors to perform any Services under this Agreement unless CONTRACTOR obtains prior written consent of CITY. CONTRACTOR shall be solely responsible for directing the work of approved subcontractors and for any compensation due to subcontractors. E. TAXES AND CHARGES. CONTRACTOR shall be responsible for payment of all taxes, fees, contributions or charges applicable to the conduct of CONTRACTOR’s business. F. COMPLIANCE WITH LAWS. CONTRACTOR shall in the performance of the Services comply with all applicable federal, state and local laws, ordinances, regulations, and orders. G. PALO ALTO MINIMUM WAGE ORDINANCE. CONTRACTOR shall comply with all requirements of the Palo Alto Municipal Code Chapter 4.62 (Citywide Minimum Wage), as it may be amended from time to time. In particular, for any employee otherwise entitled to the State minimum wage, who performs at least two (2) hours of work in a calendar week within the geographic boundaries of the City, CONTRACTOR shall pay such employees no less than the minimum wage set forth in Palo Alto Municipal Code section 4.62.030 for each hour worked within the geographic boundaries of the City of Palo Alto. In addition, CONTRACTOR shall post notices regarding the Palo Alto Minimum Wage Ordinance in accordance with Palo Alto Municipal Code section 4.62.060. H. DAMAGE TO PUBLIC OR PRIVATE PROPERTY. CONTRACTOR shall, at its sole expense, repair in kind, or as the City Manager or designee shall direct, any damage to public or private property that occurs in connection with CONTRACTOR’s performance of the Services. CITY may decline to approve and may withhold payment in whole or in part to such extent as may be necessary to protect CITY from loss because of defective work not remedied or other damage to the CITY occurring in connection with CONTRACTOR’s performance of the Services. CITY shall submit written documentation in support of such withholding upon CONTRACTOR’s request. When the grounds described above are removed, payment shall be made for amounts withheld because of them. Item 6 Attachment A - General Services Contract C26194173 with Duke's Root Control for Root Foaming Treatment Services        Item 6: Staff Report Pg. 7  Packet Pg. 316 of 613  I. WARRANTIES. CONTRACTOR expressly warrants that all services provided under this Agreement shall be performed in a professional and workmanlike manner in accordance with generally accepted business practices and performance standards of the industry and the requirements of this Agreement. CONTRACTOR expressly warrants that all materials, goods and equipment provided by CONTRACTOR under this Agreement shall be fit for the particular purpose intended, shall be free from defects, and shall conform to the requirements of this Agreement. CONTRACTOR agrees to promptly replace or correct any material or service not in compliance with these warranties, including incomplete, inaccurate, or defective material or service, at no further cost to CITY. The warranties set forth in this section shall be in effect for a period of one year from completion of the Services and shall survive the completion of the Services or termination of this Agreement. J. MONITORING OF SERVICES. CITY may monitor the Services performed under this Agreement to determine whether CONTRACTOR’s work is completed in a satisfactory manner and complies with the provisions of this Agreement. K. CITY’S PROPERTY. Any reports, information, data or other material (including copyright interests) developed, collected, assembled, prepared, or caused to be prepared under this Agreement will become the property of CITY without restriction or limitation upon their use and will not be made available to any individual or organization by CONTRACTOR or its subcontractors, if any, without the prior written approval of the City Manager. L. AUDITS. CONTRACTOR agrees to permit CITY and its authorized representatives to audit, at any reasonable time during the term of this Agreement and for three (3) years from the date of final payment, CONTRACTOR’s records pertaining to matters covered by this Agreement. CONTRACTOR agrees to maintain accurate books and records in accordance with generally accepted accounting principles for at least three (3) following the terms of this Agreement. M. NO IMPLIED WAIVER. No payment, partial payment, acceptance, or partial acceptance by CITY shall operate as a waiver on the part of CITY of any of its rights under this Agreement. N. INSURANCE. CONTRACTOR, at its sole cost, shall purchase and maintain in full force during the term of this Agreement, the insurance coverage described at Exhibit D. Insurance must be provided by companies with a Best’s Key Rating of A- :VII or higher and which are otherwise acceptable to CITY’s Risk Manager. The Risk Manager must approve deductibles and self-insured retentions. In addition, all policies, endorsements, certificates and/or binders are subject to approval by the Risk Manager as to form and content. CONTRACTOR shall obtain a policy Item 6 Attachment A - General Services Contract C26194173 with Duke's Root Control for Root Foaming Treatment Services        Item 6: Staff Report Pg. 8  Packet Pg. 317 of 613  endorsement naming the City of Palo Alto as an additional insured under any general liability or automobile policy. CONTRACTOR shall obtain an endorsement stating that the insurance is primary coverage and will not be canceled or materially reduced in coverage or limits until after providing 30 days prior written notice of the cancellation or modification to the Risk Manager. CONTRACTOR shall provide certificates of such policies or other evidence of coverage satisfactory to the Risk Manager, together with the required endorsements and evidence of payment of premiums, to CITY concurrently with the execution of this Agreement and shall throughout the term of this Agreement provide current certificates evidencing the required insurance coverages and endorsements to the Risk Manager. CONTRACTOR shall include all subcontractors as insured under its policies or shall obtain and provide to CITY separate certificates and endorsements for each subcontractor that meet all the requirements of this section. The procuring of such required policies of insurance shall not operate to limit CONTRACTOR’s liability or obligation to indemnify CITY under this Agreement. O. HOLD HARMLESS. To the fullest extent permitted by law and without limitation by the provisions of section N relating to insurance, CONTRACTOR shall indemnify, defend and hold harmless CITY, its Council members, officers, employees and agents from and against any and all demands, claims, injuries, losses, or liabilities of any nature, including death or injury to any person, property damage or any other loss and including without limitation all damages, penalties, fines and judgments, associated investigation and administrative expenses and defense costs, including, but not limited to reasonable attorney’s fees, courts costs and costs of alternative dispute resolution), arising out of, or resulting in any way from or in connection with the performance of this Agreement. CONTRACTOR’s obligations under this Section apply regardless of whether or not a liability is caused or contributed to by any negligent (passive or active) act or omission of CITY, except that CONTRACTOR shall not be obligated to indemnify for liability arising from the sole negligence or willful misconduct of CITY. The acceptance of the Services by CITY shall not operate as a waiver of the right of indemnification. The provisions of this Section survive the completion of the Services or termination of this Agreement. P. NON-DISCRIMINATION. As set forth in Palo Alto Municipal Code section 2.30.510, CONTRACTOR certifies that in the performance of this Agreement, it shall not discriminate in the employment of any person because of the race, skin color, gender, age, religion, disability, national origin, ancestry, sexual orientation, housing status, marital status, familial status, weight or height of such person. CONTRACTOR acknowledges that it has read and understands the provisions of Section 2.30.510 of the Palo Alto Municipal Code relating to Nondiscrimination Requirements and the penalties for violation thereof, and agrees to meet all requirements of Section 2.30.510 pertaining to nondiscrimination in employment. Item 6 Attachment A - General Services Contract C26194173 with Duke's Root Control for Root Foaming Treatment Services        Item 6: Staff Report Pg. 9  Packet Pg. 318 of 613  Q. WORKERS' COMPENSATION. CONTRACTOR, by executing this Agreement, certifies that it is aware of the provisions of the Labor Code of the State of Califor- nia which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and certifies that it will comply with such provisions, as applicable, before commencing and during the performance of the Services. R. TERMINATION. The City Manager may terminate this Agreement without cause by giving ten (10) days’ prior written notice thereof to CONTRACTOR. If CONTRACTOR fails to perform any of its material obligations under this Agreement, in addition to all other remedies provided by law, the City Manager may terminate this Agreement immediately upon written notice of termination. Upon receipt of such notice of termination, CONTRACTOR shall immediately discontinue performance. CITY shall pay CONTRACTOR for services satisfactorily performed up to the effective date of termination. If the termination is for cause, CITY may deduct from such payment the amount of actual damage, if any, sustained by CITY due to CONTRACTOR’s failure to perform its material obligations under this Agreement. Upon termination, CONTRACTOR shall immediately deliver to the City Manager any and all copies of studies, sketches, drawings, computations, and other material or products, whether or not completed, prepared by CONTRACTOR or given to CONTRACTOR, in connection with this Agreement. Such materials shall become the property of CITY. S. ASSIGNMENTS/CHANGES. This Agreement binds the parties and their successors and assigns to all covenants of this Agreement. This Agreement shall not be assigned or transferred without the prior written consent of CITY. No amendments, changes or variations of any kind are authorized without the written consent of CITY. T. CONFLICT OF INTEREST. In accepting this Agreement, CONTRACTOR covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of this Agreement. CONTRACTOR further covenants that, in the performance of this Agreement, it will not employ any person having such an interest. CONTRACTOR certifies that no CITY officer, employee, or authorized representative has any financial interest in the business of CONTRACTOR and that no person associated with CONTRACTOR has any interest, direct or indirect, which could conflict with the faithful performance of this Agreement. CONTRACTOR agrees to advise CITY if any conflict arises. U. GOVERNING LAW. This Agreement shall be governed and interpreted by the laws of the State of California. Item 6 Attachment A - General Services Contract C26194173 with Duke's Root Control for Root Foaming Treatment Services        Item 6: Staff Report Pg. 10  Packet Pg. 319 of 613  V. ENTIRE AGREEMENT. This Agreement, including all exhibits, represents the entire agreement between the parties with respect to the services that may be the subject of this Agreement. Any variance in the exhibits does not affect the validity of the Agreement and the Agreement itself controls over any conflicting provisions in the exhibits. This Agreement supersedes all prior agreements, representations, statements, negotiations and undertakings whether oral or written. W. NON-APPROPRIATION. This Agreement is subject to the fiscal provisions of the Charter of the City of Palo Alto and the Palo Alto Municipal Code. This Agreement will terminate without any penalty (a) at the end of any fiscal year in the event that funds are not appropriated for the following fiscal year, or (b) at any time within a fiscal year in the event that funds are only appropriated for a portion of the fiscal year and funds for this Agreement are no longer available. This Section shall take precedence in the event of a conflict with any other covenant, term, condition, or provision of this Agreement. X. ENVIRONMENTALLY PREFERRED PURCHASING AND ZERO WASTE REQUIREMENTS. CONTRACTOR shall comply with CITY’s Environmentally Preferred Purchasing policies which are available at CITY’s Purchasing Division, which are incorporated by reference and may be amended from time to time. CONTRACTOR shall comply with waste reduction, reuse, recycling and disposal requirements of CITY’s Zero Waste Program. Zero Waste best practices include first minimizing and reducing waste; second, reusing waste and third, recycling or composting waste. In particular, CONTRACTOR shall comply with the following zero waste requirements: • All printed materials provided by CONTRACTOR to CITY generated from a personal computer and printer including but not limited to, proposals, quotes, invoices, reports, and public education materials, shall be double- sided and printed on a minimum of 30% or greater post-consumer content paper, unless otherwise approved by CITY’s Project Manager. Any submitted materials printed by a professional printing company shall be a minimum of 30% or greater post-consumer material and printed with vegetable based inks. • Goods purchased by Contractor on behalf of CITY shall be purchased in accordance with CITY’s Environmental Purchasing Policy including, but not limited to, Extended Producer Responsibility requirements for products and packaging. A copy of this policy is on file at the Purchasing Division’s office. • Reusable/returnable pallets shall be taken back by CONTRCATOR, at no additional cost to CITY, for reuse or recycling. CONTRACTOR shall provide documentation from the facility accepting the pallets to verify that pallets are not being disposed. Item 6 Attachment A - General Services Contract C26194173 with Duke's Root Control for Root Foaming Treatment Services        Item 6: Staff Report Pg. 11  Packet Pg. 320 of 613  Y. AUTHORITY. The individual(s) executing this Agreement on behalf of the parties represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities. Z. PREVAILING WAGES This Project is not subject to prevailing wages. CONTRACTOR is not required to pay prevailing wages in the performance and implementation of the Project in accordance with SB 7, if the Agreement is not a public works contract, if Agreement does not include a public works construction project of more than $25,000, or the Agreement does not include a public works alteration, demolition, repair, or maintenance (collectively, ‘improvement’) project of more than $15,000. OR Contractor is required to pay general prevailing wages as defined in Subchapter 3, Title 8 of the California Code of Regulations and Section 16000 et seq. and Section 1773.1 of the California Labor Code. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of worker needed to execute the Agreement for this Project from the Director of the Department of Industrial Relations (“DIR”). Copies of these rates may be obtained at the Purchasing Division’s office of the City of Palo Alto. Contractor shall provide a copy of prevailing wage rates to any staff or subcontractor hired, and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of all sections, including, but not limited to, Sections 1775, 1776, 1777.5, 1782, 1810, and 1813, of the Labor Code pertaining to prevailing wages. AA. DIR REGISTRATION. In regard to any public work construction, alteration, demolition, repair or maintenance work, CITY will not accept a bid proposal from or enter into this Agreement with CONTRACTOR without proof that CONTRACTOR and its listed subcontractors are registered with the California Department of Industrial Relations (“DIR”) to perform public work, subject to limited exceptions. City requires CONTRACTOR and its listed subcontractors to comply with the requirements of SB 854. CITY provides notice to CONTRACTOR of the requirements of California Labor Code section 1771.1(a), which reads: “A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this Item 6 Attachment A - General Services Contract C26194173 with Duke's Root Control for Root Foaming Treatment Services        Item 6: Staff Report Pg. 12  Packet Pg. 321 of 613  chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the Agreement is awarded.” CITY gives notice to CONTRACTOR and its listed subcontractors that CONTRACTOR is required to post all job site notices prescribed by law or regulation and CONTRACTOR is subject to SB 854-compliance monitoring and enforcement by DIR. CITY requires CONTRACTOR and its listed subcontractors to comply with the requirements of Labor Code section 1776, including: Keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by, respectively, CONTRACTOR and its listed subcontractors, in connection with the Project. The payroll records shall be verified as true and correct and shall be certified and made available for inspection at all reasonable hours at the principal office of CONTRACTOR and its listed subcontractors, respectively. At the request of CITY, acting by its project manager, CONTRACTOR and its listed subcontractors shall make the certified payroll records available for inspection or furnished upon request to the project manager within ten (10) days of receipt of CITY’s request. [For state- and federally-funded projects] CITY requests CONTRACTOR and its listed subcontractors to submit the certified payroll records to the project manager at the end of each week during the Project. If the certified payroll records are not produced to the project manager within the 10-day period, then CONTRACTOR and its listed subcontractors shall be subject to a penalty of one hundred dollars ($100.00) per calendar day, or portion thereof, for each worker, and CITY shall withhold the sum total of penalties from the progress payment(s) then due and payable to CONTRACTOR. Inform the project manager of the location of CONTRACTOR’s and its listed subcontractors’ payroll records (street address, city and county) at the commencement of the Project, and also provide notice to the project manager within five (5) business days of any change of location of those payroll records. Item 6 Attachment A - General Services Contract C26194173 with Duke's Root Control for Root Foaming Treatment Services        Item 6: Staff Report Pg. 13  Packet Pg. 322 of 613  BB. CONTRACT TERMS. All unchecked boxes do not apply to this Agreement. In the case of any conflict between the terms of this Agreement and the exhibits hereto or CONTRACTOR’s proposal (if any), the Agreement shall control. In the case of any conflict between the exhibits hereto and CONTRACTOR’s proposal, the exhibits shall control. Item 6 Attachment A - General Services Contract C26194173 with Duke's Root Control for Root Foaming Treatment Services        Item 6: Staff Report Pg. 14  Packet Pg. 323 of 613  IN WITNESS WHEREOF, the parties hereto have by their duly authorized representatives executed this Agreement on the date first above written. CITY OF PALO ALTO DUKE’S ROOT CONTROL INC. _________________________ By________________________________ City Manager or Designee Name _____________________________ Title_______________________________ Approved as to form: By________________________________ __________________________ City Attorney or Designee Name _____________________________ Title_______________________________ Item 6 Attachment A - General Services Contract C26194173 with Duke's Root Control for Root Foaming Treatment Services        Item 6: Staff Report Pg. 15  Packet Pg. 324 of 613  EXHIBIT A SCOPE OF SERVICES CONTRACTOR shall perform root foaming application in accordance with the Schedule set forth in Exhibit B and the following conditions: 1) Chemical Application a) Application of the chemical root control agent shall be by foaming in accordance with the best- recommended practice for conditions present in the line under treatment. All foaming procedures will be in strict accordance with the instructions on the container label. b) A foam discharge hose shall be inserted throughout the entire length of the sewer section to be treated. Acceptable methods of conveying the foam discharge hose through the sewer section are: 1) manually or mechanically inserting or shoving the foam discharge hose through the section, or 2) floating a rope through the sewer section and using the rope to pull the foam discharge hose into the section. c) The foam will be pumped under sufficient pressure to assure that the entire sewer section is completely filled with foam, and to assure that the foam passes into each lateral pipe to a distance of 5 feet from the main line. Sewer service to homeowners will not be interrupted nor will chemical agents reach the home or business. The Contractor must beware that excessive discharge pressure, and/or excessive quantities of material may cause foam to enter houses or travel up forward clean-outs onto lawns. d) Hose retrieval rates must be timed to evenly distribute the full quantity of foam throughout the entire area of treatment. e) When required to enter or work within a manhole, the Contractor’s employees and subcontractors will in addition to abiding by the confined space regulations/requirements of OSHA will also abide by any requirements spelled out by either the container label or the specimen/chemical control root agent’s manufacturers requirements. This would include meeting the minimum protective clothing requirements and/or wearing supplied air breathing apparatus. 2) Notification a) The Contractor will provide 48-hour notices to the City’s wastewater collection system supervisor/project coordinator prior to starting work on any portion of the contract. In the event that a problem arises with the root foaming Item 6 Attachment A - General Services Contract C26194173 with Duke's Root Control for Root Foaming Treatment Services        Item 6: Staff Report Pg. 16  Packet Pg. 325 of 613  operations, or there is a problem with any of the existing sewer lines, the Contractor will notify the City immediately and report the problem. 3) Wastewater Treatment Plant Protection a) The Contractor will take all steps necessary and appropriate to prevent adverse effects on the Palo Alto Regional Water Pollution Control Plant (RWPCP). Introduction of any materials into the RWPCP must be with the approval of the RWPCP operator. The Contractor will provide the date and time of all intended work, and the name and telephone number of the Contractor’s onsite supervisor. The Contractor will maintain daily communication with the City’s wastewater collection system supervisor/project coordinator and the RWPCP operator to ensure that no adverse effects on RWPCP operations results from Contractor’s work. b) The Contractor will be financially responsible for any adverse effect on RWPCP processes directly or indirectly caused by chemical application, including but not limited to damages to plant processes or equipment, clean-up and restoration costs, fines imposed by State or Federal agencies, pollution of receiving waters, and civil suits. The Contractor will further indemnify and hold harmless the City, and the operator of the wastewater treatment plant, against all costs, including legal expenses, relating to treatment plant failure or other damage or pollution caused, directly or indirectly, by the applications of chemicals by the Contractor. 4) Requirements for Surcharging Sewer Lines a) Sewer pipes cannot be treated effectively when surcharging flow conditions exist. If a surcharging condition exists on a sewer to be treated (i.e., flow rate is greater than 30% of the pipe diameter), the Contractor will return to treat that portion of the sewer line when the flow is normalized. b) The Contractor is responsible for monitoring weather to ensure that lines are not treated when the possibility of surcharging due to inflow and infiltration exist. If a sewer surcharges within a 12-hour period after a treatment has been made, the Contractor is required to retreat that section of sewer at the Contractor's expense if the surcharge is a result of Contractor activities or inflow and infiltration resulting from wet weather. 5) Contractor Safety Responsibilities a) Contractor must provide proof of CERTIFICATION and TRAINING by the herbicide manufacturer. Item 6 Attachment A - General Services Contract C26194173 with Duke's Root Control for Root Foaming Treatment Services        Item 6: Staff Report Pg. 17  Packet Pg. 326 of 613  b) Only CERTIFIED CREWS will be used for application of the herbicide systems of control herein described. c) Contractor must possess a valid Qualified Applicator Certificate (QAC) to apply "RESTRICTED USE" chemicals in sewer lines as described under Title 3 of California Code of Regulations (3 CCR), Code section 6000. d) Contractor will submit illustrative brochures or technical data, including a Material Safety Data Sheet (MSDS), and a specimen label of the product to be used for sewer root control. e) Contractor will execute all work in a manner to avoid injury or damage to any person, animal, structure, service, property, crop or vegetation. f) Contractor will avoid using compounds containing copper and/or other known priority pollutants, as defined by the Federal EPA. Any products containing the active ingredient(s) metam-sodium or copper sulfate will not be allowed. g) Contractor will provide all necessary equipment and barricades to prevent pets, children, and unauthorized people from gaining access to the site of the work. Contractor will provide adequate protection for his/her employees engaged in the handling, mixing, and distribution of the chemicals and ensure all the employees correctly wear such protection. h) Should any chemical root control agent spill on the ground, Contractor will remove and safely dispose of the chemical and affected soil in accordance with the State and Federal regulations pertaining thereto. The Contractor will handle all spills in accordance with the appropriate MSDS and will have on site materials and equipment to contain and handle spills. The area will be restored to a condition equal to or better than before the spill. i) Contractor will prevent all chemical agents from reaching homes and businesses along the sewers cleaning route. The Contractor will also be accountable for any damage or death to trees, shrubs, lawns, crops and gardens that is attributable to the chemicals used in the process. Should the Contractor, or his employees or agents cause any damage to public or private property, the Contractor will be required to make repairs immediately. j) Contractor will respect the rights of property owners and inform the private property owner before entering the property. k) Contractor will place proper traffic warning devices to protect the specific job site, and to prevent accidents or personal injury to the public. Item 6 Attachment A - General Services Contract C26194173 with Duke's Root Control for Root Foaming Treatment Services        Item 6: Staff Report Pg. 18  Packet Pg. 327 of 613  l) Contractor will ensure that chemicals are handled in accordance with manufacturer’s recommendations, standard practices and appropriate statutory requirements, and that all precautions are then taken to avoid spillages. m) Contractor will comply with all guidelines for working within Open Space land per the procedures that have been provided with this contract. 6) Access to Manholes a) Some of the manholes to be used on this project may not be directly accessible by trucks or other vehicles. The Contractor will be responsible for determining which manholes are not accessible to their vehicular equipment and will plan their root foaming operations accordingly. No additional compensation will be allowed for pipe sections without direct vehicular access. In the event a specific pipe section is inaccessible to the extent beyond specified hose lengths for root foaming, the City will consider deleting this pipe section from the contract. 7) Recordkeeping and Project Documentation Requirements a) Contractor will keep complete, accurate records of each day's operation. Records will show date of treatment, sections of line treated, pipe size and distance, amounts of chemicals placed in the lines, and any other pertinent information. Log sheets must be available to the City staff upon their request, and a copy will be submitted with the invoice. b) Upon completion of the project and accompanying the final invoice, or whenever requested by the City, the Contractor will submit log sheets and reports which show, as a minimum, the following information: i) The report date ii) The date each given sewer line was treated iii) Street name for each given sewer line iv) A description (manhole numbers, house numbers, cross streets, etc.), which will enable the City Engineer to accurately identify the exact location of each sewer line v) The pipe size for each given sewer line vi) The length (manhole to manhole) for each given sewer line vii) Quantity of chemicals used on each sewer line viii) Special conditions found by the Contractor's crew; and ix) The date for each sewer line when the guarantee expires. c) At the completion of the job the Contractor will submit a complete set of reports sorted by location based on Location Tables per the Project Location Map. Item 6 Attachment A - General Services Contract C26194173 with Duke's Root Control for Root Foaming Treatment Services        Item 6: Staff Report Pg. 19  Packet Pg. 328 of 613  8) Treatment Guarantee: For each sewer section (manhole-to-manhole) that is treated under the Contract, the Contractor guarantees the work as follows. a) At the option of the City, the Contractor will, at his own expense, re-treat a sewer section, or refund 100% of the payment received to treat that section, in the event that: i) live roots are found in the section within six months after the application; or, ii) the section plugs up and floods due to tree root obstructions within a period of two years, beginning on the date of treatment, and ending two years after the date of treatment. b) Re-treatments, performed at no charge in honor of the guarantee, do not extend the expiration date of the guarantee. This guarantee applies to sewer stoppages caused by live tree roots. It does not apply to stoppages caused by grease or other foreign matters; flat, collapsed or deformed pipes; or flooding caused by a surcharged or plugged sewer section downstream from a guaranteed sewer section. This guarantee applies to main line sewers only. 9) Required Ingredients a) Inert Ingredients: The root control material will be formulated with foaming agents and surfactants sufficient to produce a stable, small bubble, dense foam capable of sustaining its shape and thus remaining on the treated roots. The foaming surfactants will strip grease that typically clings to sewer root masses. b) Root Killing Agent: The active component for destroying intruding roots in sanitary sewer lines will be a potent, non-systemic toxin which kills contacted roots at low concentrations, but which will not permanently affect parts of the plant distant from the treated roots. The active ingredient must be spontaneously detoxified by a natural chemical or biochemical process in a relatively short interval following its use. c) Root Re-Growth Inhibitor: The active ingredient for inhibiting re-growth of root intrusions in sanitary sewer lines will inhibit root cell growth on contact but will not be transported so as to damage other portions of the parent plant. The material will bind firmly to the soil in the vicinity of openings in pipe joints so as to form a persistent chemical barrier suppressing the growth of root tips. The material will be sufficiently stable under the conditions of use to provide protection for twelve months or longer but will be subject to decomposition in wastewater treatment plants without disturbing the treatment plant processes. A specimen product label(s) and Material Safety Data Sheets will be submitted. Item 6 Attachment A - General Services Contract C26194173 with Duke's Root Control for Root Foaming Treatment Services        Item 6: Staff Report Pg. 20  Packet Pg. 329 of 613  EXHIBIT B SCHEDULE OF PERFORMANCE CONTRACTOR will perform the Services to all routes listed on the Project Location Map. Work will begin on the date specified on the City’s Notice to Proceed and will be completed within 30 Working Days. Item 6 Attachment A - General Services Contract C26194173 with Duke's Root Control for Root Foaming Treatment Services        Item 6: Staff Report Pg. 21  Packet Pg. 330 of 613  EXHIBIT C SCHEDULE OF FEES CITY shall pay CONTRACTOR according to the following rate schedule. The maximum amount of compensation to be paid to CONTRACTOR, including both payment for services and reimbursable expenses, shall not exceed the amounts set forth in Sections 5 and 6 of the Agreement. Any services provided or hours worked for which payment would result in a total exceeding the maximum amount of compensation set forth herein shall be at no cost to CITY. RATE SCHEDULE YEAR 1 A01 Apply chemical root control foam designed to kill root growth in 4.9, 5.4, 18,364 Linear Feet $2.02 $37,095.28 A02 Apply chemical root control foam designed to kill root growth in 8” Pipe Sewer sanitary sewer control foam designed to kill root growth in 10” Pipe sanitary sewer mains. 2,737 Linear Feet $2.42 $6,650.91 A04 Apply chemical root control foam designed to kill root growth in 12” Pipe sanitary sewer mains. 2,777 Linear Feet $2.42 $6,748.11 A05 Apply chemical root control foam designed to kill root growth in 15” Pipe sanitary sewer mains. 4.839 Linear Feet $4.61 $22,307.79 A06 1 EA $4,000 $4,000.00 Total Year 1 $93,032.79 Item 6 Attachment A - General Services Contract C26194173 with Duke's Root Control for Root Foaming Treatment Services        Item 6: Staff Report Pg. 22  Packet Pg. 331 of 613  RATE SCHEDULE A01 Apply chemical root control foam designed to kill root growth in 4.9, 5.4, 6” Pipe Sewer Mains foam designed to kill root growth in 8” Pipe Sewer sanitary sewer mains. foam designed to kill root growth in 10” Pipe sanitary sewer mains. foam designed to kill root growth in 12” Pipe sanitary sewer mains. foam designed to kill root growth in 15” Pipe sanitary sewer mains. Traffic Control Total Year 2 $93,032.79 Item 6 Attachment A - General Services Contract C26194173 with Duke's Root Control for Root Foaming Treatment Services        Item 6: Staff Report Pg. 23  Packet Pg. 332 of 613  RATE SCHEDULE YEAR 3 Line Item Description Quantity Unit of Measure Unit Cost Total A01 Apply chemical root control foam designed to kill root growth in 4.9, 5.4, 6” Pipe Sewer Mains foam designed to kill root growth in 8” Pipe Sewer sanitary sewer mains. foam designed to kill root growth in 10” Pipe sanitary sewer mains. foam designed to kill root growth in 12” Pipe sanitary sewer mains. foam designed to kill root growth in 15” Pipe sanitary sewer mains. Traffic Control Total Year 3 $93,032.79 RATE SCHEDULE YEAR 1 $ 93,032.79 RATE SCHEDULE YEAR 2 $ 93,032.79 RATE SCHEDULE YEAR 3 $ 93,032.79 TOTAL FOR YEAR 1, 2 AND 3 $279,098.37 Item 6 Attachment A - General Services Contract C26194173 with Duke's Root Control for Root Foaming Treatment Services        Item 6: Staff Report Pg. 24  Packet Pg. 333 of 613  EXHIBIT D INSURANCE REQUIREMENTS CONTRACTORS TO THE CITY OF PALO ALTO (CITY), AT THEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE CONTRACT OBTAIN AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY COMPANIES WITH AM BEST’S KEY RATING OF A-:VII, OR HIGHER, LICENSED OR AUTHORIZED TO TRANSACT INSURANCE BUSINESS IN THE STATE OF CALIFORNIA. AWARD IS CONTINGENT ON COMPLIANCE WITH CITY’S INSURANCE REQUIREMENTS, AS SPECIFIED, BELOW: REQUIRED TYPE OF COVERAGE REQUIREMENT MINIMUM LIMITS AGGREGATE YES GENERAL LIABILITY, INCLUDING PERSONAL INJURY, BROAD FORM PROPERTY DAMAGE BLANKET CONTRACTUAL, AND FIRE LEGAL LIABILITY PROPERTY DAMAGE BODILY INJURY & PROPERTY DAMAGE COMBINED. $1,000,000 $1,000,000 $1,000,000 $1,000,000 YES AUTOMOBILE LIABILITY, INCLUDING ALL OWNED, HIRED, NON-OWNED - EACH PERSON - EACH OCCURRENCE PROPERTY DAMAGE BODILY INJURY AND PROPERTY $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 NO INCLUDING, ERRORS AND OMISSIONS, MALPRACTICE (WHEN APPLICABLE), AND NEGLIGENT YES THE CITY OF PALO ALTO IS TO BE NAMED AS AN ADDITIONAL INSURED: CONTRACTOR, AT ITS SOLE COST AND EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL FORCE AND EFFECT THROUGHOUT THE ENTIRE TERM OF CONTRACTOR AND ITS SUBCONSULTANTS, IF ANY, BUT COMPENSATION, EMPLOYER’S LIABILITY AND PROFESSIONAL INSURANCE, NAMING AS ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, AND EMPLOYEES. I. INSURANCE COVERAGE MUST INCLUDE: A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE FOR CONTRACTOR’S AGREEMENT TO INDEMNIFY CITY. II. CONTACTOR MUST SUBMIT CERTIFICATES(S) OF INSURANCE EVIDENCING REQUIRED COVERAGE. Item 6 Attachment A - General Services Contract C26194173 with Duke's Root Control for Root Foaming Treatment Services        Item 6: Staff Report Pg. 25  Packet Pg. 334 of 613  III. ENDORSEMENT PROVISIONS, WITH RESPECT TO THE INSURANCE AFFORDED TO “ADDITIONAL INSUREDS” A. PRIMARY COVERAGE WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED, INSURANCE AS AFFORDED BY THIS POLICY IS PRIMARY AND IS NOT ADDITIONAL TO OR CONTRIBUTING WITH ANY OTHER INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL INSUREDS. B. CROSS LIABILITY THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER THE POLICY SHALL NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE INSURED AGAINST ANOTHER, BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE INSUREDS, SHALL NOT INCREASE THE TOTAL LIABILITY OF THE COMPANY UNDER THIS POLICY. C. NOTICE OF CANCELLATION 1. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY REASON OTHER THAN THE NON-PAYMENT OF PREMIUM, THE ISSUING COMPANY SHALL PROVIDE CITY AT LEAST A THIRTY (30) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. 2. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON- PAYMENT OF PREMIUM, THE ISSUING COMPANY SHALL PROVIDE CITY AT LEAST A TEN (10) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. NOTICES SHALL BE EMAILED TO: PurchasingSupport@PaloAlto.Gov Item 6 Attachment A - General Services Contract C26194173 with Duke's Root Control for Root Foaming Treatment Services        Item 6: Staff Report Pg. 26  Packet Pg. 335 of 613  EXHIBIT E PAYMENT SURETY BOND AND PERFORMANCE SURETY BOND Item 6 Attachment A - General Services Contract C26194173 with Duke's Root Control for Root Foaming Treatment Services        Item 6: Staff Report Pg. 27  Packet Pg. 336 of 613  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Planning and Development Services Meeting Date: April 6, 2026 Report #:2510-5343 TITLE Approval of a Final Map for the Properties Located at 4335 and 4345 El Camino Real to Allow for a Condominium Subdivision to Create Eight Units on a 17,406-Square-Foot Parcel and to Create 21 Units on a 41,370-Square-Foot Parcel and the Naming of Three Private Streets Associated With the Development (25PLN-00160). CEQA Status: Exempt pursuant to CEQA Guidelines Section 15332 (In-fill Development). Zoning District: CS (Service Commercial). RECOMMENDATION Staff recommend the City Council take the following actions: 1. Consider the project exempt from CEQA in accordance with CEQA Guidelines Section 15532 (in-fill) as documented in Attachment C; 2. Approve the final subdivision map, which follows the approved Vesting Tentative Map, for the previously approved residential project at 4345 El Camino Real, pursuant to Palo Alto Municipal Code (PAMC) Section 21.16 and the Subdivision Map Act; and 3. Approve the street names Fiesta Court, Maria Court, and Antonia Court as recommended by the Palo Alto Historical Association for the three new private streets as reflected in the Final Map. BACKGROUND On May 23, 2024, SummerHill Homes, on behalf of Cesano Inc. (the applicant), filed a Vesting Tentative Map application [24PLN-00153] to allow eight residential condominium units on the existing, 17,406-square-foot parcel located at 4335 El Camino Real, and 21 residential condominium units on the existing, 41,370-square-foot parcel located at 4345 El Camino Real, for a total of 29 condominium units. This was filed concurrently with a Streamlined Housing Development review application [23PLN-00152] for construction of a 29-unit residential townhome project. Four units of which would be provided at below market rate and made affordable to moderate income households (80-120% of Area Median Income). In accordance with the Vesting Tentative Map section of the PAMC (Section 21.13), the map application was Item 7 Item 7 Staff Report        Item 7: Staff Report Pg. 1  Packet Pg. 337 of 613  deferred until all other entitlements were approved. The Director of Planning and Development Services approved the associated entitlement for the site improvements on February 19, 2025, following a public hearing with the Architectural Review Board (ARB) on September 19, 2024.1 Subsequently, Council approved the Vesting Tentative Map on March 17, 20252 following a recommendation of approval from the Planning and Transportation Commission (PTC) on February 26, 2025.3 Project Description On July 3, 2025, the applicant filed a Final Map application [25PLN-00160]. The Final Map application is the second of a two-phased process to subdivide the eight residential condominium units on the existing, 17,406-square-foot parcel located at 4335 El Camino Real, and 21 residential condominium units on the existing, 41,370-square-foot parcel located at 4345 El Camino Real, for a total of 29 condominium units, and create three associated private streets. A location map is included in Attachment A. The Final Map is the official, legal document that is recorded with the County that establishes the property lines, streets, and easements within the subdivision. The Final Map must be prepared under the direction of a registered civil engineer or a licensed land surveyor and be based on a survey. Approval of a Final Map is ministerial if the Final Map is in substantive compliance with the approved Vesting Tentative Map and the subdivider has satisfied the conditions of approval attached to the tentative map. While many cities delegate approval of the Final Map to the City Engineer, under PAMC Section 21.16.240, the City Council is responsible for the approval. To finalize the subdivision of the condominium units, the Applicant must also apply to the California Bureau of Real Estate. The condominium units would be accessed from three new private streets off of Cesano Court. ANALYSIS The Final Map is the document containing the statements, acknowledgements, and agreements from the property owner, surveyor, City officials and beneficiaries that the Final Map is in conformance with all applicable regulations and the approved Vesting Tentative Map. There are no policy implications related to the approval of the Final Map, since the map is consistent with the approved Vesting Tentative Map. 1 September 19, 2024 ARB Staff Report, item 2: https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=458&dbid=0&repo=PaloAlto 2 March 17, 2025 Council Staff Report, item 9: https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=5829&dbid=0&repo=PaloAlto 3 February 26, 2025 PTC Staff Report, item 2: https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=7629&dbid=0&repo=PaloAlto Item 7 Item 7 Staff Report        Item 7: Staff Report Pg. 2  Packet Pg. 338 of 613  The proposed condominium subdivision also includes private streets for vehicular access to the units. In accordance with City’s Street Naming policy (Resolution 57397), the Palo Alto Historical Association selected proposed street names for the new private streets, for Council consideration and approval. The Palo Alto Historical Association’s proposed street names for the three streets are Fiesta Lane (or Fiesta Court), Maria Court, and Antonia Court. Fiesta Lane is a reference to the former Fiesta Lanes bowling alley, which was built in 1954 and located nearby at 4329 El Camino Real. However, Fiesta Court better fits the City’s naming policy for the hierarchy of street types, as this is a dead-end street, and is therefore staff’s recommendation. Maria and Antonia Court are references to Maria Antonia Garcia Robles. The land these streets are on were previously a part of the Rancho Rincon de San Francisquito, which was purchased by the Robles family in 1847. Maria and her husband Secundino Robles had 29 children and five of her daughters were also named Maria. FISCAL/RESOURCE IMPACT STAKEHOLDER ENGAGEMENT Daily Post on March 27, 2026, which is 12 days in advance of the meeting. Postcard mailing occurred on March 26, 2026, which is 13 days in advance of the meeting. 7 Resolution 5739: https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=55538&dbid=0&repo=PaloAlto Item 7 Item 7 Staff Report        Item 7: Staff Report Pg. 3  Packet Pg. 339 of 613  ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item 7 Item 7 Staff Report        Item 7: Staff Report Pg. 4  Packet Pg. 340 of 613  43.5' 1 . 29. 122.7' 124.3' 58.4' 124.3' 90.0' 134.8' 8.9' 68.5' 2.5' 134.8' 66.2' 4.8' 135.0' 42.9' 100.5' 26.2' 45.5' 16.7' 55.0' 55.7' 4.8' 100.5' 60.5' 100.5' 42.3' 55.0' 16.7' 45.5' 25.7' 100.5'31.7' 103.0' 20.2' 28.3' 45.5' 16.7' 55.0' 61.0' 180.5' 1.0' 105.4' 103.0' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 103.5' 116.0' 150.0' 31.4' 70.0' 172.0' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 31.1' 104.9' 32.5' 123.9' 39.3' 103.3' 36.8' 61.9' 105.8' 45.3' 116.0' 278.4' 72.3' 20.0' 45.8' 161.5' 56.6' 172.5' 141.2' 101.6' 20.0' 103.5' 49.2' 205.8' 17.3'19.1'.3'.1'16.2' 172.5' .1'.0'11.4' 19.6' 17.4'4.6' 205.8' 122.7' 142.8' 53.8' 142.8' 105.2' 120.5' 1 120.5' 50.0' 20.0' 29.9' 165.3' 30.6' 161.8' 50.0' .' 37.0'118.4' 139.8'122.7' 15.3' 40.3' 135.0' 98.6' 5.4' 145.9' 37.0' 145.9' 86.3' 115.1' 118.4' 59.7' 101.9' 42.8'31.1' 131.0'32.0' 55.0' 16.7' 45.5' 38.3' 10.5' 101.9' 1 98.' 110. 70.7' 60.2' 20.0' 79.6' 60.2' 137. 145.5'37.0' 122.7' 137. 141.2' 234.5' 267.7' 402.3' 168.4' 314.4' 4380 43824339 4341 4343 440 4333 4335 4345 4329 124 120 118 116 116A 114 112 4337 4368 4 4378 4366 411 413 417 419 410 412 416 418 411 413 417 419 410 412 416 418 411 420 421 4372 4374 4376 4335 43334331 494 4350 4328 410 412 416 8 413 417 419 CESANO COURT EL CAMINO REAL EL CAMINO REAL MILLER COURT CESANO COURT RYAN LANE COLE COURT BRASSINGA COURT GENE COURT PC-3036 CS CS RM-20 This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. Legend Project Site 0' 112' Attachment A: Location Map 4333/4335 El Camino Real and 4345 El Camino Real CITY OF PALO ALTO I NC O R P O R A TE D CALI FORNIA P a l o A l t o T h e C i t y o f APRI L 1 6 189 4 The City of Palo Alto assumes no responsibility for any errors ©1989 to 2016 City of Palo Alto chodgki, 2022-08-23 11:11:48 (\\cc-maps\Encompass\Admin\Personal\Planning.mdb) Item 7 Attachment A - Location Map        Item 7: Staff Report Pg. 5  Packet Pg. 341 of 613  ACTION NO. 2025-02 RECORD OF THE COUNCIL OF THE CITY OF PALO ALTO LAND USE ACTION FOR 4335 and 4345 EL CAMINO REAL: VESTING TENTATIVE MAP, 24PLN-00153 At its meeting on March 17, 2025, the City Council of the City of Palo Alto (“City Council”) approved the Vesting Tentative Map for the development of a one-lot subdivision to create 8 residential condominium units, and a one-lot subdivision to create 21 residential condominium units making the following findings, determinations and declarations: SECTION 1. Background. A. On May 23, 2024, SummerHill Homes applied for a Vesting Tentative Map for the development of a one (1) parcel, 8-unit condominium subdivision project for 4335 El Camino Real and a one (1) parcel, 21-unit condominium subdivision project for 4345 El Camino Real (“The Project”). The project site is comprised of two existing lots. APN No. 148-09-010, approximately 17,406 square feet, contains a commercial retail building. APN No. 148-09-011, approximately 41,370 square feet, contains a motel. Uses abutting the site include a five-story apartment building located within the City of Mountain View to the south, a four-story hotel to the north, and a condominium building and several single-family homes to the east. Across El Camino Real is a three-story hotel and a gas station. A. Following staff review, the Planning and Transportation Commission reviewed the project and recommended approval on February 26, 2024, subject to conditions of approval. B. On March 17, 2025 the City Council held a duly noticed public hearing, at which evidence was considered and all persons were afforded an opportunity to be heard in accordance with the City Council’s policies and procedures. SECTION 2. Environmental Review. The City, as the lead agency for the Project, has determined that the project is exempt from the California Environmental Quality Act (CEQA) in accordance with CEQA Guideline section 15332, which provides an exemption for infill development projects. Documentation to support the exemption is available as part of the public record on file with the Planning and Development Services Division. SECTION 3. Vesting Tentative Map Findings. A legislative body of a city shall deny approval of a Parcel Map, if it makes any of the following findings (California Government Code Section 66474). The City Council cannot make these findings for the following reasons: Docusign Envelope ID: C8416892-F797-44E4-A9C0-2807746833D5 Item 7 Attachment B - Record of Land Use Action Vesting Tentative Map        Item 7: Staff Report Pg. 6  Packet Pg. 342 of 613  1. That the proposed map is not consistent with applicable general and specific plans as specified in Section 65451: The site is consistent with the Comprehensive Plan as described below. 2. That the design or improvement of the proposed subdivision is not consistent with applicable general and specific plans: There is no adopted specific plan for this project site. The proposed vesting tentative map and related improvements is consistent with the Comprehensive Plan in that it facilitates housing development on a site designated for multi-family use within the urban services area, consistent with Goal 2 of the Housing Element and Goal L1.2 of the Land Use Element. The project does not replace existing housing. The project includes four units that will be offered at a rate affordable to moderate income, three at 80%-100% AMI and one unit at 100%-120% AMI. The project improves the city’s jobs housing imbalance consistent with the Transportation Element’s goals and policies. 3. That the site is not physically suitable for the type of development: The Project site is suitable for multi-family residential development in that it’s identified as a Housing Inventory Site in the Housing Element. The existing parcel meets the minimum code requirements for the CS zone district with respect to lot area, width and depth. The parcel would not change with approval of this condominium subdivision. The proposed number of condominium units complies with the applicable densities set forth in the land use element and zoning code. 4. That the site is not physically suitable for the proposed density of development: The project would create a total of 29 multi-family residential units and varies from 20-22 dwelling units (DU) per acre across the two lots. This density is lower than the anticipated density for these sites in the Housing Element, therefore it is physically suitable. 5. That the design of the subdivision or the proposed improvements are likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat: The project is located within the built environment that does not contain quality habitat for fish or other wildlife on the site or within the vicinity of the site. The nearest stream is a portion of Adobe Creek approximately 700 feet northwest from the project site. The adopted Palo Alto 2030 Comprehensive Plan includes Map N-1, which identified sensitive animal and plant species within the Palo Alto quadrangle, a large geographic area that includes the urban portions along the bay and within the foothills, based on information in the California natural Diversity Database (CNDDB). Based on this map, and the urban nature of the site, the subject property Docusign Envelope ID: C8416892-F797-44E4-A9C0-2807746833D5 Item 7 Attachment B - Record of Land Use Action Vesting Tentative Map        Item 7: Staff Report Pg. 7  Packet Pg. 343 of 613  does not contain any habitat for endangered, rare, or threatened species and has not historically supported any of these species. 6. That the design of the subdivision or type of improvements is likely to cause serious public health problems: The subdivision of this parcel and associated improvements would not have the potential to result in serious health problems. The proposed multi-family use would not include use or storage of hazardous materials and the use is located within the urban environment adjacent to other residential uses. The site is not located on a hazardous waste site pursuant to government code 65962.5. 7. That the design of the subdivision or the type of improvements will conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision. In this connection, the governing body may approve a map if it finds that alternate easements, for access or for use, will be provided, and that these will be substantially equivalent to ones previously acquired by the public. This subsection shall apply only to easements of record or to easements established by judgment of a court of competent jurisdiction and no authority is hereby granted to a legislative body to determine that the public at large has acquired easements for access through or use of property within the proposed subdivision. There are no public access easements over the property currently. Therefore, the design of the subdivision will not conflict with any public easements for access through, or use of, the property. New public utility easements will be provided to existing and proposed electrical utilities as part of this subdivision map as required in accordance with City of Palo Alto Utilities standards. New public access easements will be provided to provide access to the new units. SECTION 4. Vesting Tentative Map Approval Granted. Vesting Tentative Map Approval is filed and processed in accordance to PAMC Section 21.13.020 and granted by the City Council under PAMC Sections 21.12 and 21.20 and the California Government Code Section 66474, subject to the conditions of approval in Section 6 of this Record of Land Use Action. SECTION 5. Final Map. The Final Map submitted for review and approval by the City Council shall be in substantial conformance with the Vesting Tentative Map prepared by CBG titled “TM.1 - VESTING TENTATIVE MAP FOR CONDOMINIUM PURPOSES” consisting of 12 pages, dated December 10, 2024 and submitted December 19, 2024, except as modified to incorporate the conditions of approval in Section 6. A copy of the Vesting Tentative Map is on file in the Department of Planning and Development Services, Current Planning Division. Prior to the expiration of the Vesting Tentative Map approval, the subdivider shall cause the subdivision or any part thereof to be surveyed, and a Final Map, as specified in Chapter 21.08, to be prepared in conformance with the Vesting Tentative Map as conditionally approved, and in compliance with the provisions of the Subdivision Map Act and PAMC Title 21 and submitted to the City Engineer (PAMC Section 21.16.010[a]). Docusign Envelope ID: C8416892-F797-44E4-A9C0-2807746833D5 Item 7 Attachment B - Record of Land Use Action Vesting Tentative Map        Item 7: Staff Report Pg. 8  Packet Pg. 344 of 613  SECTION 6. Conditions of Approval. Planning 1. PROJECT PLANS. The Vesting Tentative Map submitted for review and approval by the City Council shall be in substantial conformance with the Vesting Tentative Map titled “Vesting Tentative Map 739 Sutter Avenue For Condominium Purposes”, prepared by CBG and submitted December 19, 2024, except as modified to incorporate the conditions of this approval. 2. FINAL MAP COVER PAGE. At such time as the Final Map is filed, the cover page shall include the name and title of the Director of Planning and Development Services. 3. STANDARD CC&R REQUIREMENTS. Section 16.38 of Palo Alto’s Municipal Code provides that all condominium and other “community housing projects” shall submit Covenants, Conditions and Restrictions (CC&R’s) to the City Attorney for approval before issuance of the Final Map. The City Attorney has developed the following standard covenants which shall be included in all CC&R’s. a. PROPERTY SHALL COMPLY WITH CITY ZONING ORDINANCES. The property, including all common areas, private streets and, parks within the property, shall at all times comply with the City’s Zoning Code and shall not be used for any purpose other than as permitted in the City Zoning Code. b. MODIFICATIONS TO PROPERTY. Any alterations, modifications, or other improvements to the property shall comply with all applicable City Codes. c. MAINTENANACE AND LANDSCAPING OF COMMON AREAS. The Association is responsible for maintenance and landscaping of all parts of the community housing project which are held in common and such maintenance shall be performed to the standard of maintenance prevalent in the neighborhood. (See PAMC Section 16.38.030(a)). d. TERMINATION OF MANAGER OR MAINTENANCE CONTRACTS. The association may terminate the contract of any person or organization engaged by the developer to perform management or maintenance duties three months after the association assumes control of the community housing project or any time thereafter. (See PAMC Section 16.38.030(b).) e. PROTECTION OF STORM WATER FACILITIES. Neither the association, its residents, nor their agents, employees, representatives, invitees, licensees, customers, or contractors shall alter or modify any storm water facilities in any way including but not limited to placing, maintaining, constructing, or planting any improvements, landscaping or other items, including without Docusign Envelope ID: C8416892-F797-44E4-A9C0-2807746833D5 Item 7 Attachment B - Record of Land Use Action Vesting Tentative Map        Item 7: Staff Report Pg. 9  Packet Pg. 345 of 613  limitation decks, stairs, walls, irrigation systems, trees, or any vegetation on any storm water facilities. f. TRASH DISPOSAL AND RECYCLING AREAS SHALL COMPLY WITH CITY ORDINANCES. All trash disposal and recycling areas shall be kept in a clean and sanitary condition and shall comply with all applicable City Ordinances. g. PROHIBITION AGAINST AIR AND WATER POLLUTION. Neither the association, its residents, nor their agents, employees, representatives, invitees, licensees, customers, or contractors shall use the property in any way which emits pollution into the atmosphere in excess of environmental standards set forth by City, State, and Federal laws, ordinances, and regulations. Neither the association, its residents, nor their agents, employees, representatives, invitees, licensees, customers, or contractors shall discharge garbage, trash, waste, or any other substance or materials of any kind into any private or public sewer or waterway on the property in violation of any regulations of any private or public body having jurisdiction over such matters. h. AMENDMENTS TO ORGANIZATION DOCUMENTS REQUIRE CITY APPROVAL. Any amendments or modifications to the organizational documents shall be submitted to the city attorney for approval. No amendment or modification to the organizational documents shall be effective without prior written consent of the city attorney. i. CITY’S RIGHT TO ENFORCE COVENANTS AND RESTRICTIONS. The City is hereby granted the right, but in no event the duty, to enforce the covenants and restrictions set forth in this section of the organizational documents. The association shall recognize that it has the primary responsibility for enforcement of the organizational documents and unequivocally guarantees to institute and expeditiously prosecute any required legal action to obtain compliance with all provisions set forth in the organizational documents. j. NO WAIVER OF CITY’S RIGHTS. No failure of the City to enforce any of the covenants or restrictions contained in the organizational documents will in any event render them ineffective. k. CITY’S REMEDIES TO CURE A BREACH OR VIOLATION. Remedies available to the City to cure any breach or violation of the organizational documents shall be cumulative to any other provisions of law. The City’s failure to exercise any remedy provided for in the organizational documents shall not, under any circumstances, be construed as a waiver of the remedy. Docusign Envelope ID: C8416892-F797-44E4-A9C0-2807746833D5 Item 7 Attachment B - Record of Land Use Action Vesting Tentative Map        Item 7: Staff Report Pg. 10  Packet Pg. 346 of 613  l. SEVERABILITY. Invalidation of any one of the City’s required covenants or restrictions by judgment or court order shall in no way affect any other provisions which shall remain in full force and effect. 4. ADDITIONAL CC&R REQUIREMENT. The CC&Rs shall also include a provision that dictates the responsibilities of tenants for the trash pickup for the townhomes as shown in the approved plan set. 5. PRIVATE STREET NAMING. Prior to approval of the Final Map, the private streets shall receive Palo Alto Historical Association recommendation and Council approval, per PAMC 21.20.140. 6. DEVELOPMENT IMPACT FEES. The Property Owner or their designee shall pay all applicable development impact fees associated with the proposed development and subdivision prior to issuance of the building permit(s), as detailed in the Streamlined Housing Development Review Approval. 7. INDEMNITY. To the extent permitted by law, the Applicant shall indemnify and hold harmless the City, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside or void, any permit or approval authorized hereby for the Project, including (without limitation) reimbursing the City for its actual attorneys’ fees and costs incurred in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its own choice. Public Works Engineering 8. PUBLIC WORKS APPLICATIONS, FORMS, AND DOCUMENTS: Applicant shall be advised that most forms, applications, and informational documents related to Public Works Engineering conditions can be found at the following link: https://www.cityofpaloalto.org/Departments/Public-Works/Engineering- Services/Forms-and-Permits 9. SUBDIVISION IMPROVEMENT AGREEMENT: The applicant shall execute a Subdivision Improvement Agreement and provide improvement securities (Bonds) for all proposed public improvements. THE AGREEMENT SHALL BE EXECUTED PRIOR TO MAP RECORDATION OR ISSUANCE OF ANY PERMITS FOR CONSTRUCTION, ONSITE AND OFFSITE. ADVISORY -- The applicant shall provide a detailed itemized stamped and signed engineer's estimate for all off-site public improvements which will be reviewed to determine the security amount. 10. FINAL MAP: This project is subject to, and contingent upon the approval and recordation of a Final Map. The submittal, approval and recordation of the Map shall be in Docusign Envelope ID: C8416892-F797-44E4-A9C0-2807746833D5 Item 7 Attachment B - Record of Land Use Action Vesting Tentative Map        Item 7: Staff Report Pg. 11  Packet Pg. 347 of 613  accordance with the provisions of the California Subdivision Map Act and Palo Alto Municipal Code Title 21 Subdivision requirements. All existing and proposed property lines, easements, dedications shown on the map are subject to the City’s technical review and approval prior to issuance of any construction permits. 11. MAP THIRD-PARTY REVIEW: The City contracts with a third-party surveyor that will review and provide approval of the map’s technical correctness as the City Surveyor, as permitted by the Subdivision Map Act. The Public Works Department will forward a Scope & Fee Letter from the third-party surveyor and the applicant will be responsible for payment of the fee’s indicated therein, which is based on the complexity of the map. SECTION 7. Term of Approval. Vesting Tentative Map. All conditions of approval of the Vesting Tentative Map shall be fulfilled prior to approval of a Final Map (PAMC Section 21.16.010[c]). Unless a Final Map is filed, and all conditions of approval are fulfilled within a two-year period from the date of Vesting Tentative Map approval, the Vesting Tentative Map shall expire and all proceedings shall terminate. An extension of time may be granted by the city council after recommendation of the planning commission, upon the written application of the subdivider, prior to the expiration of the Vesting Tentative Map approval, or any previous extension granted. Such extension(s) shall be subject to the maximum limitations set forth in the Subdivision Map Act. // // // // // // // // // // // // Docusign Envelope ID: C8416892-F797-44E4-A9C0-2807746833D5 Item 7 Attachment B - Record of Land Use Action Vesting Tentative Map        Item 7: Staff Report Pg. 12  Packet Pg. 348 of 613  INTRODUCED AND PASSED: March 17, 2025 AYES: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker NOES: ABSENT: ABSTENTIONS: ATTEST: APPROVED: _________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED AS TO CONTENT: ___________________________ ___________________________ Assistant City Attorney City Manager ___________________________ Director of Planning and Development Services PLANS AND DRAWINGS REFERENCED: Those plans prepared by CBG titled “TM.1 - VESTING TENTATIVE MAP FOR CONDOMINIUM PURPOSES” consisting of 12 pages, dated December 10, 2024 and submitted December 19, 2024. Docusign Envelope ID: C8416892-F797-44E4-A9C0-2807746833D5 Item 7 Attachment B - Record of Land Use Action Vesting Tentative Map        Item 7: Staff Report Pg. 13  Packet Pg. 349 of 613  If you need assistance reviewing the above documents, please contact the Project Planner or call the Planner-on-Duty at 650-617-3117 or email planner@cityofpaloalto.org Project Plans In order to reduce paper consumption, a limited number of hard copy project plans are provided to Council members for their review. The same plans are available to the public, at all hours of the day, via the following online resources. Directions to review Project plans and environmental documents online: 1. Go to: bit.ly/PApendingprojects 2. Scroll down to find “4345 El Camino” and click the address link 3. On this project-specific webpage you will find a link to the project plans and other important information Direct Link to Project Webpage: https://www.cityofpaloalto.org/Departments/Planning-Development-Services/Current- Planning/Projects/43334335-and-4345-El-Camino-Real Item 7 Attachment C - Project Plans & Environmental Documents        Item 7: Staff Report Pg. 14  Packet Pg. 350 of 613  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Library Meeting Date: April 6, 2026 Report #:2601-5832 TITLE Approval of Contract Amendment Number 2 to Contract Number C21177635B with Ingram Library Services in the amount of $664,000 for Print Materials and Services for a new not-to- exceed (NTE) of $1,119,000 and to extend the contract term to June 30, 2028, Contract Amendment Number 2 to Contract Number C21177635C with Midwest Tape in the amount of $360,000 for Media and Digital Materials and Services for a new NTE of $1,113,000 and to extend the contract term to June 30, 2028, and Contract Amendment Number 1 to Contract Number C25190507 with OverDrive in the amount of $200,000 for Digital Materials and Services for a new NTE of $400,000 and to extend the contract term to June 30, 2028; CEQA Status – Not a Project. RECOMMENDATION Staff recommends that the City Council approve and authorize the City Manager or designee to execute: 1. Amendment No. 2 to Contract C21177635B with Ingram Library Services (Attachment A), extending the contract term to June 30, 2028 and increasing NTE amount by $664,000, for a new total NTE of $1,119,000, to support the acquisition of print materials and services 2. Amendment No. 2 to Contract C21177635C with Midwest Tape (Attachment B), extending the contract term to June 30, 2028 and increasing the NTE amount by $360,000, for a new total NTE of $1,113,000, to support the acquisition of media and digital materials and services 3. Amendment No. 1 to Contract C25190507 with OverDrive (Attachment C), extending the contract term to June 30, 2028 and increasing the NTE amount by $200,000, for a new total NTE of $400,000, to support the acquisition of digital materials and services Item 8 Item 8 Staff Report        Item 8: Staff Report Pg. 1  Packet Pg. 351 of 613  EXECUTIVE SUMMARY 1 These amendments reallocated funds from Baker & Taylor – formerly the Library’s primary print materials provider – to Ingram and Midwest Tape, because of significant and ongoing performance issues with Baker & Taylor. In October 2025, Baker & Taylor announced that it would cease operations. A market analysis found that issuing an RFP for print, media and digital material at this time is unlikely to yield a successful result because of the disruption caused by the sudden closure of Baker & Taylor. Staff recommends extending the contracts with Ingram, Midwest Tape and OverDrive (digital materials provider) for two years. This adjustment ensures the community’s continued access to print, media, and digital materials. BACKGROUND 2 All three contracts have a six-year term of July 1, 2020 to June 30, 2026. Contract C21177635A – Baker and Taylor Total NTE for six years = $2,000,000 Contract C21177635B – Ingram Library Services Total NTE for six years = $200,000 Contract C21177635C – Midwest Tape Total NTE for six years = $700,000 1 City Council, September 15, 2025, agenda item 5; staff report # 2506-4846, https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=83590&dbid=0&repo=PaloAlto&searchid=d088b46 7-da7d-4a1c-979f-e8a360db790f 2 City Council, June 22, 2020, agenda item 26, staff report # 11398, https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=80844&dbid=0&repo=PaloAlto&searchid=d088b46 7-da7d-4a1c-979f-e8a360db790f Item 8 Item 8 Staff Report        Item 8: Staff Report Pg. 2  Packet Pg. 352 of 613  July 1, 2024 to June 30, 2026. The total NTE is $200,000. This contract was approved by Council on June 18, 2024.5 The intent of the digital library materials RFP was to align the end date of contract with the selected provider with the end date of the Ingram, Midwest Tape and Baker & Taylor contracts. This would make it possible for the Library to issue a single RFP in late winter/early spring 2026 to identify qualified providers for the acquisition and delivery of print materials, physical media, digital materials, streaming media and related services. Over the course of FY25, Baker & Taylor’s performance declined significantly, with numerous orders delayed or unfulfilled. In March 2025, the provider abruptly canceled over 1,000 back- ordered items without notice, depriving timely access to new and popular materials. In response, staff worked with Ingram and Midwest Tape to replace the canceled items. Both providers fulfilled the replacement orders promptly and reliably. In September 2025, staff recommended reallocating $308,000 in funds from Baker & Taylor’s contract C21177635A as follows: • $255,000 to Contract C21177635B – Ingram Library Services • $53,000 to Contract C21177635C – Midwest Tape Council approved this recommendation.6 In October 2025, Baker & Taylor announced its imminent closure. Staff dramatically accelerated the development of the updated technical services processes and procedures necessary to navigate the complete and sudden elimination rather than the gradual transition that had been planned. Staff were planning to issue an RFP to identify qualified providers for library materials as the current contracts are set to expire on June 30, 2026. However, a recent analysis of the current public library materials market revealed that an RFP is unlikely to be successful at this time. The remaining providers have taken on thousands of new customers since Baker & Taylor’s closure and are struggling to expand infrastructure and increase staffing to meet demand. Some providers are currently not responding at all to RFPs. This market analysis indicates that the community will be best served by extending the existing print, media, and digital library materials contracts for two years while market conditions stabilize. 5 City Council, June 18, 2024, agenda item 6; staff report # 2405-3034, https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=82940&dbid=0&repo=PaloAlto&searchid=7fd7725f- 59e0-467f-855e-4a17dfff0de9 6 City Council, September 15, 2025, agenda item 5; staff report # 2506-4846, https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=83590&dbid=0&repo=PaloAlto&searchid=d088b46 7-da7d-4a1c-979f-e8a360db790f Item 8 Item 8 Staff Report        Item 8: Staff Report Pg. 3  Packet Pg. 353 of 613  ANALYSIS To ensure uninterrupted service to the community and continued access to new and high- demand books and media, staff recommends extending the following contracts for two years with an updated expiration date of June 30, 2028: • Contract C21177635B – Ingram Library Services • Contract C21177635C – Midwest Tape • Contract C25190507 – OverDrive Additionally, staff recommends reallocating $50,000 in funds allocated to Baker & Taylor’s contract C21177635A in FY26 as follows: • $41,000 to Contract C21177635B – Ingram Library Services • $9,000 to Contract C21177635C – Midwest Tape This reallocation and extension ensure continued access to high-demand materials, reflects provider performance and maintains service quality. Staff will initiate a new RFP process in advance of the amended end date of June 30, 2028. Funding for these contract amendments is available in the Library’s Fiscal Year 2026 Operating Budget and does not require additional appropriations. Future years of the contracts are subject to the annual appropriation of funds. The proposed increase to the NTE amounts for Ingram Library Services and Midwest Tape for FY 2026 represents a reallocation of the $50,000 NTE that was allocated to Baker & Taylor in FY 2026. Contract values reflect a maximum spend; utilization can be adjusted in alignment with available funding levels at any time. Library staff worked closely with Ingram, Midwest Tape, and OverDrive as well as the Purchasing Division of Administrative Services Department during the development of this contract amendment. Council action on this item is not a project as defined by the California Environmental Quality Act (CEQA) because approval of this contract amendment—related to the procurement of library materials—is an administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5)). Attachment A: Contract with Ingram Library Services, C21177635B, Contract Amendment No. 2 Item 8 Item 8 Staff Report        Item 8: Staff Report Pg. 4  Packet Pg. 354 of 613  Attachment B: Contract with Midwest Tape, C21177635C, Contract Amendment No. 2 APPROVED BY: Item 8 Item 8 Staff Report        Item 8: Staff Report Pg. 5  Packet Pg. 355 of 613  Vers.: Aug. 5, 2019 Page 1 of 5 AMENDMENT NO. 2 TO CONTRACT NO. C21177635B BETWEEN THE CITY OF PALO ALTO AND INGRAM LIBRARY SERVICES, LLC This Amendment No. 2 (this “Amendment”) to Contract No. C21177635B (the “Contract” as defined below) is entered into as of March 16, 2026 by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and INGRAM LIBRARY SERVICES, LLC, a Tennessee corporation, located at One Ingram Blvd., La Verne, TN 37086 (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of provision of print materials, as detailed therein. B. The Parties now wish to amend the Contract in order to extend the term by two years, from June 30, 2026, to June 30, 2028, and increase compensation an additional Six Hundred Sixty-Four Thousand Dollars ($664,000) for a new not to exceed total of One Million, One Hundred and Nineteen Thousand Dollars ($1,119,000) NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term “Contract” shall mean Contract No. 21177635B between CONSULTANT and CITY, dated July 1, 2020, as amended by: Amendment No.1, dated September 8, 2025 b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 2 “TERM” of the Contract is hereby amended to read as follows: The term of this Agreement shall be from the date of its full execution through June 30, 2028, unless terminated earlier pursuant to Section 19 of this Agreement. Docusign Envelope ID: 8D04D650-3BB0-471C-8F7C-1892AA54FD34 Item 8 Attachment A - Contract with Ingram Library Services, C21177635B, Contract Amendment No. 2        Item 8: Staff Report Pg. 6  Packet Pg. 356 of 613  Vers.: Aug. 5, 2019 Page 2 of 5 SECTION 3. Section 4 “NOT TO EXCEED COMPENSATION” of the Contract is hereby amended to read as follows: “The compensation to be paid to CONSULTANT for performance of the Services described in Exhibit “A” (“Basic Services”), and reimbursable expenses, shall not exceed One Million, One Hundred and Nineteen Thousand Dollars ($1,119,000). CONSULTANT agrees to complete all Basic Services, including reimbursable expenses, within this amount. Annual Not-to-Exceed amounts are: $20,000.00 in year 1 (July 1, 2020 through June 30, 2021) $36,000.00 in year 2 (July 1, 2021 through June 30, 2022) $36,000.00 in year 3 (July 1, 2022 through June 30, 2023) $36,000.00 in year 4 (July 1, 2023 through June 30, 2024) $36,000.00 in year 5 (July 1, 2024 through June 30, 2025) $291,000.00 in year 6 (July 1, 2025 through June 30, 2026) $332,000.00 in year 7 (July 1, 2026 though June 30, 2027) $332,000.00 in year 8 (July 1, 2027 through June 30, 2028) The applicable rates and schedule of payment are set out at Exhibit “C-1”, entitled “SCHEDULE OF RATES,” which is attached to and made a part of this Agreement. Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth herein shall be at no cost to the CITY. Additional Services, if any, shall be authorized in accordance with and subject to the provisions of Exhibit “C”. CONSULTANT shall not receive any compensation for Additional Services performed without the prior written authorization of CITY. Additional Services shall mean any work that is determined by CITY to be necessary for the proper completion of the Project, but which is not included within the Scope of Services described at Exhibit “A”.” SECTION 4. The following exhibit(s) to the Contract is/are hereby amended or added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby incorporated in full into this Amendment and into the Contract by this reference: a. Exhibit “C” entitled “COMPENSATION, AMENDMENT NO. 2”, AMENDED, REPLACES PREVIOUS. SECTION 5. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. Docusign Envelope ID: 8D04D650-3BB0-471C-8F7C-1892AA54FD34 Item 8 Attachment A - Contract with Ingram Library Services, C21177635B, Contract Amendment No. 2        Item 8: Staff Report Pg. 7  Packet Pg. 357 of 613  Vers.: Aug. 5, 2019 Page 3 of 5 SECTION 6. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) Docusign Envelope ID: 8D04D650-3BB0-471C-8F7C-1892AA54FD34 Item 8 Attachment A - Contract with Ingram Library Services, C21177635B, Contract Amendment No. 2        Item 8: Staff Report Pg. 8  Packet Pg. 358 of 613  Vers.: Aug. 5, 2019 Page 4 of 5 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO City Manager APPROVED AS TO FORM: City Attorney or designee INGRAM LIBRARY SERVICES, LLC Officer 1 By: Name: Title: Officer 2 By: Name: Attachments: EXHIBIT “C” entitled “COMPENSATION, AMENDMENT NO. 2” (AMENDED, REPLACES PREVIOUS) Docusign Envelope ID: 8D04D650-3BB0-471C-8F7C-1892AA54FD34 VP Ingram Library Services Carolyn Morris Brian Dauphin CFO Item 8 Attachment A - Contract with Ingram Library Services, C21177635B, Contract Amendment No. 2        Item 8: Staff Report Pg. 9  Packet Pg. 359 of 613  Vers.: Aug. 5, 2019 Page 5 of 5 EXHIBIT “C” COMPENSATION, AMENDMENT NO. 2 (AMENDED, REPLACES PREVIOUS) The CITY agrees to compensate the CONSULTANT for professional services performed in accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule below. Compensation shall be calculated based on the hourly rate schedule attached as exhibit C-1 up to the not to exceed budget amount for each task set forth below. CONSULTANT shall perform the tasks and categories of work as outlined and budgeted below. The CITY’s Project Manager may approve in writing the transfer of budget amounts between any of the tasks or categories listed below provided the total compensation for Basic Services, including reimbursable expenses, and the total compensation for Additional Services do not exceed the amounts set forth in Section 4 of this Agreement. BUDGET SCHEDULE NOT TO EXCEED AMOUNT Year 1 $20,000.00 (July 1, 2020 through June 30, 2021) Year 2 $36,000.00 (July 1, 2021 through June 30, 2022) Year 3 $36,000.00 (July 1,2022 through June 30, 2023) Task 4 $36,000.00 (July 1, 2023 through June 30, 2024) Task 5 $36,000.00 (July 1, 2024 through June 30, 2025) Task 6 $291,000.00 (July 1, 2025 through June 30, 2026) Task 7 $332,000.00 (July 1, 2026 through June 30, 2027 Task 8 $332,000.00 (July 1, 2027 through June20, 2028 Sub-total Basic Services $1,119,000.00 Reimbursable Expenses $ 0.00 Total Basic Services and Reimbursable expenses $1,119,000.00 Maximum Total Compensation $1,119,000.00 Docusign Envelope ID: 8D04D650-3BB0-471C-8F7C-1892AA54FD34 Item 8 Attachment A - Contract with Ingram Library Services, C21177635B, Contract Amendment No. 2        Item 8: Staff Report Pg. 10  Packet Pg. 360 of 613  Certificate Of Completion Envelope Id: 8D04D650-3BB0-471C-8F7C-1892AA54FD34 Status: Completed Subject: Complete with Docusign: C21177635B Amend 2 Ingram.vendorsign.pdf Source Envelope: Document Pages: 5 Signatures: 2 Envelope Originator: Certificate Pages: 2 Initials: 0 Lujan, Albert AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 250 Hamilton Ave Palo Alto , CA 94301 albert.lujan@paloalto.gov IP Address: 165.225.242.124 Record Tracking Status: Original 2/17/2026 9:04:49 AM Holder: Lujan, Albert albert.lujan@paloalto.gov Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Palo Alto Location: Docusign Signer Events Signature Timestamp Carolyn Morris carolyn.morris@ingramcontent.com VP Ingram Library Services Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 104.129.207.23 Sent: 2/17/2026 9:06:20 AM Resent: 2/18/2026 12:26:35 PM Resent: 2/20/2026 10:20:29 AM Resent: 2/23/2026 1:08:06 PM Resent: 2/26/2026 9:08:29 AM Viewed: 2/27/2026 5:18:20 AM Signed: 3/3/2026 8:20:29 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Brian Dauphin brian.dauphin@ingramcontent.com CFO Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 136.226.3.1 Sent: 3/3/2026 8:20:30 AM Viewed: 3/3/2026 9:24:38 AM Signed: 3/3/2026 9:24:51 AM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Celeste Wong celeste.wong@cityofpaloalto.org Security Level: Email, Account Authentication (None) Sent: 3/3/2026 9:24:53 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Item 8 Attachment A - Contract with Ingram Library Services, C21177635B, Contract Amendment No. 2        Item 8: Staff Report Pg. 11  Packet Pg. 361 of 613  Carbon Copy Events Status Timestamp Julie Finklang Julie.Finklang@paloalto.gov Division Head Library Services Copa Security Level: Email, Account Authentication (None) Sent: 3/3/2026 9:24:54 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 2/17/2026 9:06:20 AM Certified Delivered Security Checked 3/3/2026 9:24:38 AM Signing Complete Security Checked 3/3/2026 9:24:51 AM Completed Security Checked 3/3/2026 9:24:54 AM Payment Events Status Timestamps Item 8 Attachment A - Contract with Ingram Library Services, C21177635B, Contract Amendment No. 2        Item 8: Staff Report Pg. 12  Packet Pg. 362 of 613  AMENDMENT NO. 2 TO CONTRACT NO. C21177635C BETWEEN THE CITY OF PALO ALTO AND MIDWEST TAPE, LLC This Amendment No. 2 (this “Amendment”) to Contract No. C21177635C (the “Contract” as defined below) is entered into as of March 16, 2026 by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and MIDWEST TAPE, LLC, an Ohio corporation, located at 1417 Timberwolf Drive, Holland, Ohio 43528(“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of media and digital materials and services, as detailed therein. B. The Parties now wish to amend the Contract in order to extend the term by two years, from June 30, 2026, to June 30, 2028, and increase not-to-exceed compensation by Three Hundred Sixty Thousand Dollars ($360,000) for a new not to exceed total of One Million, One Hundred and Thirteen Thousand Dollars ($1,113,000) . NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term “Contract” shall mean Contract No. 21177635C between CONSULTANT and CITY, dated July 1, 2020, as amended by: Amendment No.1, dated July 29, 2025 b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 2 “TERM” of the Contract is hereby amended to read as follows: The term of this Agreement shall be from the date of its full execution through June 30, 2028, unless terminated earlier pursuant to Section 19 of this Agreement. SECTION 3. Section 4 “NOT TO EXCEED COMPENSATION”. “ of the Contract is hereby amended to read as follows: The compensation to be paid to CONSULTANT for performance of the Services described in Exhibit “A” (“Basic Services”), and reimbursable expenses, shall not exceed of One Million, One Hundred Docusign Envelope ID: B40A169A-0289-41B3-9824-7D79CFDB9285 Item 8 Attachment B - Contract with Midwest Tape, C21177635C, Contract Amendment No. 2        Item 8: Staff Report Pg. 13  Packet Pg. 363 of 613  and Thirteen Thousand Dollars (1,113,000.00). CONSULTANT agrees to complete all Basic Services, including reimbursable expenses, within this amount. Annual Not-to-Exceed amounts are: $110,000.00 in year 1 (July 1, 2020 through June 30, 2021) $118,000.00 in year 2 (July 1, 2021 through June 30, 2022) $118,000.00 in year 3 (July 1, 2022 through June 30, 2023) $118,000.00 in year 4 (July 1, 2023 through June 30, 2024) $118,000.00 in year 5 (July 1, 2024 through June 30, 2025) $171,000.00 in year 6 (July 1, 2025 through June 30, 2026) $180,000.00 in year 7 (July 1, 2026 through June 30, 2027) $180,000.00 in year 8 (July 1, 2027 through June 30, 2028) The applicable rates and schedule of payment are set out at Exhibit “C-1”, entitled “SCHEDULE OF RATES,” which is attached to and made a part of this Agreement. Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth herein shall be at no cost to the CITY. Additional Services, if any, shall be authorized in accordance with and subject to the provisions of Exhibit “C”. CONSULTANT shall not receive any compensation for Additional Services performed without the prior written authorization of CITY. Additional Services shall mean any work that is determined by CITY to be necessary for the proper completion of the Project, but which is not included within the Scope of Services described at Exhibit “A”. SECTION 4. The following exhibit(s) to the Contract is/are hereby amended or added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby incorporated in full into this Amendment and into the Contract by this reference: a. Exhibit “C” entitled “COMPENSATION, AMENDMENT NO. 2”, AMENDED, REPLACES PREVIOUS. SECTION 5. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 6. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) Docusign Envelope ID: B40A169A-0289-41B3-9824-7D79CFDB9285 Item 8 Attachment B - Contract with Midwest Tape, C21177635C, Contract Amendment No. 2        Item 8: Staff Report Pg. 14  Packet Pg. 364 of 613  SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO City Manager APPROVED AS TO FORM: City Attorney or designee MIDWEST TAPE, LLC Officer 1 By: Name: Title: Officer 2 By: Name: Attachments: EXHIBIT “C” entitled “COMPENSATION, AMENDMENT NO. 2” (AMENDED, REPLACES PREVIOUS) Docusign Envelope ID: B40A169A-0289-41B3-9824-7D79CFDB9285 Jeff Jankowski Vice President Vice President Sue Bascuk Item 8 Attachment B - Contract with Midwest Tape, C21177635C, Contract Amendment No. 2        Item 8: Staff Report Pg. 15  Packet Pg. 365 of 613  EXHIBIT “C” COMPENSATION, AMENDMENT NO. 2 (AMENDED, REPLACES PREVIOUS) The CITY agrees to compensate the CONSULTANT for professional services performed in accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule below. Compensation shall be calculated based on the hourly rate schedule attached as exhibit C-1 up to the not to exceed budget amount for each task set forth below. CONSULTANT shall perform the tasks and categories of work as outlined and budgeted below. The CITY’s Project Manager may approve in writing the transfer of budget amounts between any of the tasks or categories listed below provided the total compensation for Basic Services, including reimbursable expenses, and the total compensation for Additional Services do not exceed the amounts set forth in Section 4 of this Agreement. BUDGET SCHEDULE NOT TO EXCEED AMOUNT Year 1 $110,000.00 (July 1, 2020 through June 30, 2021) Year 2 $118,000.00 (July 1, 2021 through June 30, 2022) Year 3 $118,000.00 (July 1,2022 through June 30, 2023) Task 4 $118,000.00 (July 1, 2023 through June 30, 2024) Task 5 $118,000.00 (July 1, 2024 through June 30, 2025) Task 6 $171,000.00 (July 1, 2025 through June 30, 2026) Task 7 $180,000.00 (July 1, 2026 through June 30, 2027) Task 8 $180,000.00 (July 1, 2027 through June 30, 2028) Sub-total Basic Services $1,113,000.00 Reimbursable Expenses $ 0.00 Total Basic Services and Reimbursable expenses $1,113,000.00 Maximum Total Compensation $1,113,000.00 Docusign Envelope ID: B40A169A-0289-41B3-9824-7D79CFDB9285 Item 8 Attachment B - Contract with Midwest Tape, C21177635C, Contract Amendment No. 2        Item 8: Staff Report Pg. 16  Packet Pg. 366 of 613  Vers.: Aug. 5, 2019 Page 6 of 6 Professional Services Rev. April 23, 2020 17 REIMBURSABLE EXPENSES The administrative, overhead, secretarial time or secretarial overtime, word processing, photocopying, in-house printing, insurance and other ordinary business expenses are included within the scope of payment for services and are not reimbursable expenses. CITY shall reimburse CONSULTANT for the following reimbursable expenses at cost. Expenses for which CONSULTANT shall be reimbursed are: None All requests for payment of expenses shall be accompanied by appropriate backup information. Any expense anticipated to be more than $0 shall be approved in advance by the CITY’s project manager. ADDITIONAL SERVICES The CONSULTANT shall provide additional services only by advanced, written authorization from the CITY. The CONSULTANT, at the CITY’s project manager’s request, shall submit a detailed written proposal including a description of the scope of services, schedule, level of effort, and CONSULTANT’s proposed maximum compensation, including reimbursable expense, for such services based on the rates set forth in Exhibit C-1. The additional services scope, schedule and maximum compensation shall be negotiated and agreed to in writing by the CITY’s Project Manager and CONSULTANT prior to commencement of the services. Payment for additional services is subject to all requirements and restrictions in this Agreement. Docusign Envelope ID: B40A169A-0289-41B3-9824-7D79CFDB9285 Item 8 Attachment B - Contract with Midwest Tape, C21177635C, Contract Amendment No. 2        Item 8: Staff Report Pg. 17  Packet Pg. 367 of 613  Certificate Of Completion Envelope Id: B40A169A-0289-41B3-9824-7D79CFDB9285 Status: Completed Subject: Complete with Docusign: C21177635C Amend 2 MidWest_VendorSign.pdf Source Envelope: Document Pages: 5 Signatures: 2 Envelope Originator: Certificate Pages: 2 Initials: 0 Lujan, Albert AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 250 Hamilton Ave Palo Alto , CA 94301 albert.lujan@paloalto.gov IP Address: 2600:1700:6971: Record Tracking Status: Original 2/12/2026 12:46:52 PM Holder: Lujan, Albert albert.lujan@paloalto.gov Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Palo Alto Location: Docusign Signer Events Signature Timestamp Jeff Jankowski jjankowski@midwesttape.com Vice President Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 24.52.124.254 Sent: 2/12/2026 12:48:37 PM Viewed: 2/12/2026 12:59:24 PM Signed: 2/12/2026 12:59:54 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Sue Bascuk sbascuk@midwesttape.com Vice President Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 24.52.124.254 Sent: 2/12/2026 12:59:56 PM Viewed: 2/18/2026 9:42:39 AM Signed: 2/18/2026 9:43:58 AM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Celeste Wong celeste.wong@paloalto.gov Administrative Assistant City of Palo Alto Security Level: Email, Account Authentication (None) Sent: 2/18/2026 9:43:59 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Item 8 Attachment B - Contract with Midwest Tape, C21177635C, Contract Amendment No. 2        Item 8: Staff Report Pg. 18  Packet Pg. 368 of 613  Carbon Copy Events Status Timestamp Julie Finklang Julie.Finklang@paloalto.gov Division Head Library Services Copa Security Level: Email, Account Authentication (None) Sent: 2/18/2026 9:44:00 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 2/12/2026 12:48:37 PM Certified Delivered Security Checked 2/18/2026 9:42:39 AM Signing Complete Security Checked 2/18/2026 9:43:58 AM Completed Security Checked 2/18/2026 9:44:00 AM Payment Events Status Timestamps Item 8 Attachment B - Contract with Midwest Tape, C21177635C, Contract Amendment No. 2        Item 8: Staff Report Pg. 19  Packet Pg. 369 of 613  Vers.: Aug. 5, 2019 Page 1 of 5 AMENDMENT NO. 1 TO CONTRACT NO. C25190507 BETWEEN THE CITY OF PALO ALTO AND OVERDRIVE INC. This Amendment No. 1 (this “Amendment”) to Contract No. C25190507 (the “Contract” as defined below) is entered into as of March 23, 2026, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and OVERDRIVE INC., a Delaware corporation, located at One Overdrive Way, Cleveland, Ohio 44125 (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of provision of print materials, as detailed therein. B. The Parties now wish to amend the Contract in order to extend the term by two years, from July 1, 2026, to June 30, 2028, and increase compensation by an additional Two Hundred Thousand Dollars ($200,000) for a new not to exceed total of Four Hundred Thousand Dollars ($400,000). NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term “Contract” shall mean Contract No. 25190507 between CONSULTANT and CITY, dated July 1, 2024. b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 2 “TERM” of the Contract is hereby amended to read as follows: The term of this Agreement is from July 1, 2024, to June 30, 2028, inclusive, subject to the provisions of Sections R and W of the General Terms and Conditions. SECTION 3. Section 5 “COMPENSATION FOR ORIGINAL TERM” of the Contract is hereby amended to read as follows: COMPENSATION FOR ORIGINAL TERM. CITY shall pay and CONTRACTOR agrees Docusign Envelope ID: C5FA4EB9-D038-412C-99CA-5ACAF768F965 Item 8 Attachment C - Contract with OverDrive, C25190507, Contract Amendment No. 1        Item 8: Staff Report Pg. 20  Packet Pg. 370 of 613  Vers.: Aug. 5, 2019 Page 2 of 5 to accept as not-to-exceed compensation for the full performance of the Services and reimbursable expenses, if any: A sum calculated in accordance with the fee schedule set forth at Exhibit C, not to exceed a total maximum compensation amount of Four Hundred Thousand dollars ($400,000.00). CONTRACTOR agrees that it can perform the Services for an amount not to exceed the total maximum compensation set forth above. Any hours worked or services performed by CONTRACTOR for which payment would result in a total exceeding the maximum amount of compensation set forth above for performance of the Services shall be at no cost to CITY. SECTION 4. The following exhibit(s) to the Contract is/are hereby amended or added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby incorporated in full into this Amendment and into the Contract by this reference: a. Exhibit “B” entitled “SCHEDULE OF PERFORMANCE, AMENDMENT NO. 1”, AMENDED, REPLACES PREVIOUS. b. Exhibit “C” entitled “SCHEDULE OF FEES, AMENDMENT NO.1”, AMENDED, REPLACES PREVIOUS. SECTION 5. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 6. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) Docusign Envelope ID: C5FA4EB9-D038-412C-99CA-5ACAF768F965 Item 8 Attachment C - Contract with OverDrive, C25190507, Contract Amendment No. 1        Item 8: Staff Report Pg. 21  Packet Pg. 371 of 613  Vers.: Aug. 5, 2019 Page 3 of 5 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO City Manager APPROVED AS TO FORM: City Attorney or designee OVERDRIVE, INC. Officer 1 By: Name: Title: Officer 2 By: Name: Attachments: EXHIBIT B: SCHEDULE OF PERFORMANCE, AMENDMENT NO. 1 (AMENDED, REPLACES PREVIOUS) EXHIBIT C: SCHEDULE OF FEES, AMENDMENT NO.1 (AMENDED, REPLACES PREVIOUS) Docusign Envelope ID: C5FA4EB9-D038-412C-99CA-5ACAF768F965 Erica Lazzaro General Counsel Chief Financial Officer Greg Farmer Item 8 Attachment C - Contract with OverDrive, C25190507, Contract Amendment No. 1        Item 8: Staff Report Pg. 22  Packet Pg. 372 of 613  Vers.: Aug. 5, 2019 Page 4 of 5 EXHIBIT B SCHEDULE OF PERFORMANCE, AMENDMENT NO. 1 (AMENDED, REPLACES PREVIOUS) CHOOSE ONE OF THESE ALTERNATIVES TO DESCRIBE SCHEDULE: Alternative 1. CONTRACTOR shall perform the Services according to the following schedule: Year One Services: July 1, 2024 – June 30, 2025 Year Two Services: July 1, 2025 – June 30, 2026 Year Three Services: July 1, 2026 – June 30, 2027 Year Four Services: July 1, 2027 – June 30, 2028 Docusign Envelope ID: C5FA4EB9-D038-412C-99CA-5ACAF768F965 Item 8 Attachment C - Contract with OverDrive, C25190507, Contract Amendment No. 1        Item 8: Staff Report Pg. 23  Packet Pg. 373 of 613  Vers.: Aug. 5, 2019 Page 5 of 5 EXHIBIT C SCHEDULE OF FEES, AMENDMENT NO. 1 (AMENDED, REPLACES PREVIOUS) CHOOSE ONE OF THE FOLLOWING TYPES OF STANDARD COMPENSATION LANGUAGE AND MODIFY AS NECESSARY ALTERNATIVE 1. Compensation based upon deliverables CITY shall compensate CONTRACTOR for performance of the Services according to the following schedule, with the maximum amount of compensation not to exceed the amount stated in Sections 5 and 6 of this Agreement: FOUR YEAR TOTAL $400,000.00 All Payments are based upon CITY’s acceptance of CONTRACTOR’s performance of the phase as evidenced by successful completion of the Deliverable for that Phase. CITY shall have no obligation to pay unless CONTRACTOR has successfully completed and CITY has approved the Project Phase for which payment is due. The maximum amount of compensation to be paid to CONTRACTOR, including both payment for services and reimbursable expenses, shall not exceed the amounts stated in Sections 5 and 6 of the Agreement. Any hours worked for which payment would result in a total exceeding the maximum amount of compensation Docusign Envelope ID: C5FA4EB9-D038-412C-99CA-5ACAF768F965 Item 8 Attachment C - Contract with OverDrive, C25190507, Contract Amendment No. 1        Item 8: Staff Report Pg. 24  Packet Pg. 374 of 613  Certificate Of Completion Envelope Id: C5FA4EB9-D038-412C-99CA-5ACAF768F965 Status: Completed Subject: Complete with Docusign: C25190507 Amend 1 OverDrive_02.17.26.pdf Source Envelope: Document Pages: 5 Signatures: 2 Envelope Originator: Certificate Pages: 2 Initials: 0 Lujan, Albert AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 250 Hamilton Ave Palo Alto , CA 94301 albert.lujan@paloalto.gov IP Address: 165.225.242.124 Record Tracking Status: Original 2/17/2026 9:11:25 AM Holder: Lujan, Albert albert.lujan@paloalto.gov Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Palo Alto Location: Docusign Signer Events Signature Timestamp Erica Lazzaro elazzaro@overdrive.com General Counsel Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 107.10.227.234 Signed using mobile Sent: 2/17/2026 9:13:26 AM Resent: 2/18/2026 12:26:38 PM Resent: 2/20/2026 10:20:25 AM Viewed: 2/20/2026 10:21:09 AM Signed: 2/20/2026 3:46:26 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Greg Farmer gfarmer@overdrive.com Chief Financial Officer OverDrive Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 4.17.64.130 Sent: 2/20/2026 3:46:28 PM Resent: 2/23/2026 1:08:04 PM Viewed: 2/23/2026 7:03:13 PM Signed: 2/24/2026 7:42:32 AM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Celeste Wong celeste.wong@paloalto.gov Administrative Assistant City of Palo Alto Security Level: Email, Account Authentication (None) Sent: 2/24/2026 7:42:34 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Item 8 Attachment C - Contract with OverDrive, C25190507, Contract Amendment No. 1        Item 8: Staff Report Pg. 25  Packet Pg. 375 of 613  Carbon Copy Events Status Timestamp Julie Finklang Julie.Finklang@paloalto.gov Division Head Library Services Copa Security Level: Email, Account Authentication (None) Sent: 2/24/2026 7:42:34 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 2/17/2026 9:13:26 AM Certified Delivered Security Checked 2/23/2026 7:03:13 PM Signing Complete Security Checked 2/24/2026 7:42:32 AM Completed Security Checked 2/24/2026 7:42:34 AM Payment Events Status Timestamps Item 8 Attachment C - Contract with OverDrive, C25190507, Contract Amendment No. 1        Item 8: Staff Report Pg. 26  Packet Pg. 376 of 613  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Community Services Meeting Date: April 6, 2026 Report #:2602-5909 TITLE Approval of Amendment Number 2 to Contract Number S20178516 with Hohbach-Lewin Inc. to Increase Compensation by $10,000, Revising the Amount Not-to-Exceed to $70,000 and Extend the Contract Term Through March 30, 2029, for On-Call Structural Engineering Services for Public Art Installations; CEQA Status – exempt under regulation 15061(b)(3). RECOMMENDATION Staff recommends that City Council approve and authorize the City Manager or their designee to execute Amendment No. 2 to Contract No. S20178516 with Hohbach-Lewin, Inc. (Attachment A) to approve additional funds in the amount of $10,000, and extend the contract term through March 30, 2029 to provide on-call structural engineering services for various public art installations. This amendment results in a revised total not-to-exceed $70,000. BACKGROUND The City of Palo Alto’s Public Art Program manages the public art in municipal project funds transferred annually as part of the budget cycle in accordance with Municipal Code section 2.26.070 (Public Art for Municipal Projects). The Public Art Program oversees the implementation of expanded public art programming, including permanent projects in the Capital Improvement Program (CIP), temporary public art installations, Cubberley Artist Studio Program, and the Code:ART interactive media festival. Engineered stamped drawings and calculations are required for many temporary and all permanent public art installations. Costs associated with structural engineering services are often prohibitive for artists creating temporary public art installations as their overall budgets are limited. Therefore, an informal solicitation took place inviting five vendors to apply and Hohbach-Lewin Inc. was the only firm to submit a proposal. In April 2020 the Public Art Program entered into the initial professional services agreement S20178516 with Hohbach-Lewin Inc. to provide on- call structural engineering services for various public art projects, in the amount of $50,000 Item 9 Item 9 Staff Report        Item 9: Staff Report Pg. 1  Packet Pg. 377 of 613  with a term through April 30, 20231. In May 2023, Amendment No. 1 to extend the term through April 30, 2026, and add funds in the amount of $10,000 to account for higher hourly wages and various project costs was approved by City Council2. ANALYSIS 3), although the Professional Services Agreement No. S20178516 with Hohbach-Lewin Inc. is within the City Manager’s signature authority approval level, it requires City Council approval due to the overall duration of the agreement. Under this agreement, the consultant has been providing a range of structural engineering services that has been instrumental in implementing temporary public art installations for a variety of projects, including King Artist-in-Residence program, Code:ART festival, as well as integration of a permanent mounting support system to display rotating large-scale temporary murals on a façade wall of the new Sherman Avenue public parking garage. FISCAL/RESOURCE IMPACT 1 Professional Services Agreement No. S20178516 with Hohbach-Lewin Inc for On-Call Structural Engineering Services for Public Art; https://www.paloalto.gov/files/assets/public/v/1/community-services/public-art- program/staff-reports-and-docs-for-pac/s20178516-psa-with-hohbach-lewin-for-on-call-s.e.-services-for-public- art-projects.pdf 2 City Council, May 22, 2023; Agenda Item # 7; SR # 2304-1318, https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=82391&dbid=0&repo=PaloAlto 3 Palo Alto Municipal Code, Chapter 2.30, Contracts and Purchasing Procedures, https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61721 Item 9 Item 9 Staff Report        Item 9: Staff Report Pg. 2  Packet Pg. 378 of 613  Sufficient funds to support the contract amendment recommended in this report are available in the Art in Public Spaces CIP Project (AC-86017) associated with the Public Art for Municipal Projects Ordinance. The Ordinance Number 5301, Municipal Code 2.26.070 (Public Art for Municipal Projects) requires that 1% of the CIP budget for municipal projects is allocated for the commission of public art. Funding for future years is subject to City Council approval through the annual budget process. STAKEHOLDER ENGAGEMENT 7 as well as for the subsequent amendments April 20, 20238, and December 18, 20259. ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: 7 Public Art Commission, February 20, 2020; Agenda Item #1, https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=34960&dbid=0&repo=PaloAlto 8 Public Art Commission, April 20, 2023; Agenda Item #2, https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=35058&dbid=0&repo=PaloAlto 9 Public Art Commission, December 18, 2025; Agenda Item #5, https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=84096&dbid=0&repo=PaloAlto Item 9 Item 9 Staff Report        Item 9: Staff Report Pg. 3  Packet Pg. 379 of 613  Vers.: Aug. 5, 2019 Page 1 of 5 AMENDMENT NO. 2 TO CONTRACT NO. S20178516 BETWEEN THE CITY OF PALO ALTO AND HOHBACH-LEWIN, INC. This Amendment No. 2 (this “Amendment”) to Contract No. S20178516 (the “Contract” as defined below) is entered into as of March 23,2026, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and HOHBACH-LEWIN, INC., a California corporation, located at 260 Sheridan Avenue, Suite 105, Palo Alto, CA 94306 (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of providing On-Call Structural Engineering Services for various Public Art Installations (“Project”), as detailed therein. B. The Parties now wish to amend the Contract in order to extend the contract term for three years through March 30, 2029, increase total Not-to-Exceed Compensation by Ten Thousand Dollars ($10,000) from Sixty Thousand Dollars ($60,000) to Seventy Thousand Dollars ($70,000), and update the Schedule of Rates, as detailed herein. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term “Contract” shall mean Contract No. S20178516 between CONSULTANT and CITY, dated April 23, 2020, as amended by: • Amendment No.1, dated May 22, 2023. b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 2 “TERM” of the Contract is hereby amended to read as follows: “The term of this Agreement shall be from April 1, 2020 through March 30, 2029 unless terminated earlier pursuant to Section 19 of this Agreement.” SECTION 3. Section 4 “NOT TO EXCEED COMPENSATION” of the Contract is hereby amended to read as follows: Docusign Envelope ID: 89A4E847-D5F3-4276-89E5-8B0D1257D13F Item 9 Attachment A - Amendment No. 2 to agreement S20178516 with Hohbach- Lewin Inc.        Item 9: Staff Report Pg. 4  Packet Pg. 380 of 613  Vers.: Aug. 5, 2019 Page 2 of 5 “The compensation to be paid to CONSULTANT for performance of the Services described in Exhibit “A” (“Basic Services”), and reimbursable expenses, shall not exceed Seventy Thousand Dollars ($70,000). CONSULTANT agrees to complete all Basic Services, including reimbursable expenses, within this amount. In the event Additional Services are authorized, the total compensation for Basic Services, Additional Services and reimbursable expenses shall not exceed Seventy thousand Dollars ($70,000). The applicable rates and schedule of payment are set out at Exhibit “C-1”, entitled “SCHEDULE OR RATES,” which is attached to and made a part of this Agreement. Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth herein shall be at no cost to the CITY. Additional Services, if any, shall be authorized in accordance with and subject to the provisions of Exhibit “C”. CONSULTANT shall not receive any compensation for Additional Services performed without the prior written authorization of CITY. Additional Services shall mean any work that is determined by CITY to be necessary for the proper completion of the Project, but which is not included within the Scope of Services described at Exhibit “A”.” SECTION 4. The following exhibit(s) to the Contract is/are hereby amended or added, as indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby incorporated in full into this Amendment and into the Contract by this reference: a. Exhibit “C-1” entitled “SCHEDULE OF RATES, AMENDMENT NO. 2”, AMENDED, REPLACES PREVIOUS. SECTION 5. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 6. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) Docusign Envelope ID: 89A4E847-D5F3-4276-89E5-8B0D1257D13F Item 9 Attachment A - Amendment No. 2 to agreement S20178516 with Hohbach- Lewin Inc.        Item 9: Staff Report Pg. 5  Packet Pg. 381 of 613  Vers.: Aug. 5, 2019 Page 3 of 5 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO ______________________________ Purchasing Manager APPROVED AS TO FORM: ______________________________ City Attorney or Designee HOHBACH-LEWIN, INC. Officer 1 By:___________________________ Name:________________________ Title:_________________________ Officer 2 By:___________________________ Name:________________________ Attachments: Exhibit “C-1” entitled “SCHEDULE OF RATES, AMENDMENT NO. 2” (AMENDED, REPLACES PREVIOUS) Docusign Envelope ID: 89A4E847-D5F3-4276-89E5-8B0D1257D13F Douglas Hohbach Principal Joaquim Roberts Principal Item 9 Attachment A - Amendment No. 2 to agreement S20178516 with Hohbach- Lewin Inc.        Item 9: Staff Report Pg. 6  Packet Pg. 382 of 613  Vers.: Aug. 5, 2019 Page 4 of 5 EXHIBIT “C-1” SCHEDULE OF RATES, AMENDMENT NO. 2 (AMENDED, REPLACES PREVIOUS) Standard Structural Engineering Billing Rates: Docusign Envelope ID: 89A4E847-D5F3-4276-89E5-8B0D1257D13F Item 9 Attachment A - Amendment No. 2 to agreement S20178516 with Hohbach- Lewin Inc.        Item 9: Staff Report Pg. 7  Packet Pg. 383 of 613  Vers.: Aug. 5, 2019 Page 5 of 5 2026 Billing Rates Title Hourly Rate Principal $260.00 - $280.00 Associate Principal $255.00 - $260.00 Senior Associate $220.00 - $255.00 Associate $210.00 - $220.00 Senior Structural Engineer $190.00 - $210.00 Project Structural Engineer $180.00 - $190.00 Project Engineer $145.00 - $190.00 Design Engineer $120.00 - $145.00 Staff Engineer $110.00 - $120.00 Revit Technician $120.00 - $145.00 Senior CAD Technician $125.00 - $145.00 CAD Technician $100.00 - $120.00 Engineer in Training $100.00 Clerical $100.00 Plots $5.00 per sheet Automobile $ 0.68 per mile (federal Docusign Envelope ID: 89A4E847-D5F3-4276-89E5-8B0D1257D13F Item 9 Attachment A - Amendment No. 2 to agreement S20178516 with Hohbach- Lewin Inc.        Item 9: Staff Report Pg. 8  Packet Pg. 384 of 613  City Council Staff Report From: City Manager Report Type: CONSENT CALENDAR Lead Department: Planning and Development Services Meeting Date: April 6, 2026 Report #:2602-5987 TITLE QUASI-JUDICIAL. 530 Barron Avenue [25PLN-00021]: Appeal of Director’s Decision to Deny an Individual Review Application to Allow Partial Deconstruction of an Existing 924-Square-Foot Single-Story Residence and to Allow the Construction of a New 2,528-Square-Foot Two Story Single-Family Residence with Attached One-Car Garage, 303-Square-Foot Junior Accessory Dwelling Unit and 497-Square-Foot of Existing House Converted to Detached Accessory Dwelling Unit. CEQA Status: Exempt from the Provisions of CEQA in Accordance with CEQA Guidelines Section 15303. Zoning District: R-1 (Single-Family Residential). RECOMMENDATION Staff recommends that Council take the following action: 1. Adopt the attached Record of Land Use Action, thereby denying the appeal and upholding the Director’s denial. EXECUTIVE SUMMARY On January 26, 2026, the Director of Planning and Development Services denied the proposed Individual Review application for demolition of an existing home and construction of a new 2,528-square-foot two-story residence with an attached Junior Accessory Dwelling Unit (JADU) and detached Accessory Dwelling Unit (ADU). The proposed project includes removal of a 107- inch redwood tree, for which a protected tree removal permit would be required under Chapter 8.10 of the Palo Alto Municipal Code (PAMC). The Director found insufficient evidence in the record to support the removal of the protected tree. Because the protected tree removal permit required to allow the project could not be issued, the project application was denied. On March 4, 2026, the property owner filed a timely request to appeal the Director’s tentative decision to Council in accordance with the process set forth in the municipal code. The applicant’s reasoning for the request is included in Attachment G. Adoption of the Record of Land Use Action (RLUA) in Attachment B would deny the appeal and uphold the Director’s decision to deny the project. Three members of the Council must vote to pull this item from the consent agenda in order to hold a hearing to discuss the project. Item 10 Item 10 Staff Report        Item 10: Staff Report Pg. 1  Packet Pg. 385 of 613  BACKGROUND 1 A property location map is provided in Attachment A. The project plans are included in Attachment J. 1 In this case, staff followed the process for appeal of an IR application, as that is the primary application, though the primary issue revolves around proposed removal of a protected tree. The two appeal processes are similar. Item 10 Item 10 Staff Report        Item 10: Staff Report Pg. 2  Packet Pg. 386 of 613  The Individual Review application was filed on January 23, 2025. Staff reviewed the project, determined that the project complied with the municipal code, and issued a tentative decision letter on August 28, 2025 (Attachment D). This decision was based in part on the urban forester’s determination that there were no feasible design alternatives that would preserve the protected Coastal Redwood tree and, therefore, removal was consistent with PAMC Section 8.10.050 (b)(2).3 This decision was based on the location of the protected tree and amount of obstructed buildable area, though no financial analysis was requested of the applicant. 4 In addition to the hearing requester’s comments, community members cited concerns about the impacts to neighborhood character, ecological value, and the possibility of creative architectural solutions as reasons to support retention of the tree. 5 3 PAMC Section 8.10.050 (b)(2): Retention of one or more trees would result in reduction of the otherwise- permissible buildable area of the lot by more than twenty-five percent, and there is no financially feasible design alternative that would allow for preservation of the tree(s). For the purposes of this subsection (a)(2), a financially feasible design alternative means a design alternative that preserves the tree(s) and would not increase the project cost by more than twice the reproduction cost of the tree(s) or ten percent of the given project valuation, whichever is greater. All tree protection zones impacting buildable area are included in the reduction of buildable area calculation. 4 The municipal code sets forth the process for director hearings. To ensure the director is not both making a tentative decision on the project and then adjudicating on it at the hearing, the director is not involved in the review or decision making of any single family individual review application. Decision on these applications are made by supervising managers in consultation with the assistant director. The director’s only involvement begins when after a staff report is published and the hearing conducted. 5 This is the property owner’s assessment of the lost useable area due to the revised configuration. The actual gross floor area reduction based on the zoning code definition is 519 square feet. Item 10 Item 10 Staff Report        Item 10: Staff Report Pg. 3  Packet Pg. 387 of 613  2. The layout would fragment living spaces, resulting in an awkward floor plan with a long connecting hallway and reduced room sizes. 3. Situating the residence beneath a tree canopy would likely pose challenges in securing homeowner's insurance. 4. The consulting arborist cautioned that building in close proximity to the trees increases the risk of future foundation damage from root growth. 5. While the alternative design would cost less to construct due to its smaller floor area, it would negatively impact the estimated resale value of the home by an amount exceeding twice the reproduction value of the tree, surpassing the applicable financial threshold. Based on the evidence presented in the record, the Director concluded that the requirements of PAMC 8.10.050(b)(2) were not met. Specifically, the applicant did not demonstrate that the alternative design would increase project costs as set forth in the code. While the applicant argued that preserving the redwood trees was impractical and inconsistent with the project objectives, and that the alternative design would reduce the resale value of the home, neither project objectives nor resale value are express criteria under the municipal code. The Director also noted that the proposed design and the alternative include the same number of bedrooms and bathrooms, and therefore do not differ significantly in overall programming, though the alternative design results in smaller bedroom sizes. Based on the above evidence, the Director denied the project on January 26, 2026 (Attachment C). The applicant appealed this decision on February 4, 2026 based on similar grounds previously stated. The appeal statement is provided in Attachment H. ANALYSIS The subject Individual Review application has been evaluated by staff and determined to meet the IR program's guidelines. The Individual Review program aims to ensure that new residential construction is compatible with the surrounding neighborhood in terms of architectural character, scale, massing, and streetscape appearance, while also being sensitive to neighbors' concerns regarding privacy. Notwithstanding compliance with the IR guidelines, the project has not, based on the information included in the administrative record, demonstrated compliance with the City’s regulations related to tree preservation. The regulations regarding whether the protected tree can be lawfully removed are set forth in Chapter 8.10 of the municipal code. A protected tree may not be removed unless it is determined by the urban forester (or Planning Director and City Council on appeal), based on an arborist report and other relevant information, that the tree(s) would either: Item 10 Item 10 Staff Report        Item 10: Staff Report Pg. 4  Packet Pg. 388 of 613  1. Die as a result of its proximity of a proposed development, and there is no financially feasible design alternative that would permit preservation of the tree. 2. reduce the otherwise permissible buildable area of the lot by more than twenty-five percent, and there is no financially feasible design alternative that would allow for preservation of the tree(s). Criterion 2 applies to the subject appeal, and the project clearly qualifies under the first prong. Tree 1, occupies 48% of the otherwise-permissible buildable area. The second prong addresses financial feasibility and is satisfied if the cost to preserve the tree exceeds twice the reproduction cost of the tree, which in this case amounts to approximately $188,600. Staff requested information from the applicant to demonstrate compliance with this requirement. In response, the applicant indicated that designing around and protecting the tree would actually cost less, as the resulting home would be smaller in square footage. The appellant continues to argue that the revised home design, however, is not aligned with project objectives, including a preference for a certain sized home and floor plan layout reflected in the original application. As noted previously, project objectives are not an evaluation criterion under the municipal code. Based on the foregoing, the Director determined that the only available action was to deny the application. Although staff encouraged the applicant to engage a contractor or other expert to provide cost estimates for the overall home construction or provide information on how designing around the tree would impact costs in order to demonstrate compliance with the code, the applicant has not done so. It is staff’s opinion that the costs to protect the tree could exceed twice the reproduction cost of the tree when factoring in increased complexity for construction design and methods, such as hand trowel excavation to protect the roots, specialized foundation treatment, on-site arborist monitoring, suspended utility routing, staging and anti-compaction efforts and potentially other considerations to protect the tree. However, the applicant has not provided the information to support this conclusion. In addition, staff has some reservations as to whether the revised alternative design protects the subject tree. While the redesign protects the roots from impacts, there would still be a fair amount of canopy trimming, which may undermine the trees’ health. This aspect of the redesign has not been fully analyzed. Community members may reference or advocate for a previously designed home for this property (under different ownership). That design relies on variances or discretionary relief from the code, which the property owner has indicated an unwillingness to request. Moreover, there is nothing in the municipal code that would compel the owner to redesign the project, unless it was found to be financially feasible to do so while preserving the protected tree. Item 10 Item 10 Staff Report        Item 10: Staff Report Pg. 5  Packet Pg. 389 of 613  In this case, the applicant’s statements lead to a conclusion that it is financially feasible to redesign the home around the tree; however, as noted above, the applicant’s information may be incomplete, as it relies solely on the reduction in square footage without accounting for other relevant factors such as specialized construction methodologies, and related considerations. Nonetheless, given the absence of information sufficient to support removal of the protected tree under the municipal code, the Director denied the project. FISCAL/RESOURCE IMPACT STAKEHOLDER ENGAGEMENT Daily Post on March 27, 2026, which is 10 days in advance of the meeting. Postcard mailing occurred on March 25, 2026, which is 12 days in advance of the meeting. Item 10 Item 10 Staff Report        Item 10: Staff Report Pg. 6  Packet Pg. 390 of 613  ENVIRONMENTAL REVIEW The subject project has been assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental regulations of the City. Specifically, the project is categorically exempt from the provisions of CEQA per Section 15303 (New Construction). ATTACHMENTS Attachment A: Location Map Attachment B: Draft Record of Land Use Action Attachment C: Director’s Decision Letter Attachment D: Staff’s Tentative Decision Letter Attachment E: Arborist Report Attachment F: Requests for Director’s Hearing Attachment G: Applicant’s Justification for Removal of Protected Tree #1 Attachment H: Applicant’s Request for Appeal Attachment I: Public Comments Attachment J: Tentatively Denied Plans APPROVED BY: Jonathan Lait, Planning and Development Services Director Item 10 Item 10 Staff Report        Item 10: Staff Report Pg. 7  Packet Pg. 391 of 613  Court_ Apartments 562 - Bldg 1 24.4' 41.0' 79.7' 107.9' 50.0' 107.9' 50.0' 107.9' 50.0' 107.9' 50.0' 107.9' 41.0' 24.4' 20.3' 65.0' 65.0' 65.0' 65.0'65.0' 65.0' 65.0'65.0' 65.0' 65.0' ' 50.0' 107.9' 50.0' 107.9' 107.9' 50.0' 107.9' 50.0' 50.0' 113.3' 8.2' 42.5' 120.4' 26.7' 24.4' 113.3'45.0' 153.9' 42.1' 19.3' 7.9' 151.4' 7.9' 50.1 107.9' 50.0' 107.9' 50.0' 107.9' 50.0' 62.6' 88.2' 62.6' 88.2' 50.0' 113.6' 53.9' 94.6' 50.0' 176.0' 113.6' 18.0' 37.0' 30.7' 100.0' 70.0' 71.7' 27.1' 49.6' 62.6' 19.0' 47.2'71.7' 65.0' 106.0'150.0' 90.0' 9.7'2.0'22.0' 126.2' 50.0' 114.7' 32.6' 20.9' 95.8' 50.0' 95.8' 12.2' 40.6' 79.6' 50.0' 79.6' 21.0' 46.2' 47.6' 50.0' 107.9' 50.0' 107.9' 107.9' 55.0' 107.9' 55.0' 107.9' 50.0' 107.9' 50.0' 107.9' 45.0' 107.9' 45.0' 107.9' 50.0' 107.9' 50.0' 10.0' 94.0' 107.9' 106.0' 87.9' 15.7'2.0' 120.1' 104.3' 110.2' 15.7' 94.0' 50.0' 106.0' 50.0' 120.4' 50.5' 114.7' 127.4' 49.9' 44.5' 108.0' 93.8' 15.7' 98.0' 103.6' 103.6'167.5' 119.8' 89.0' 55.0' 111.8' 136.5' 136.7' 65.0' 148.8' 148.8' 153.9' 150.4' 150.4' 76.7' 37.7' 37.6' 100.0' 100.0' 50.0' 50.0' 50.0' 50.0' 119.8' 119.8' 101.6' 93.6' 66.0' 53.4' 5.9' 45.0' 118.0' 106.0' 161.2' 13.9' 101.2' 38.9' 18.9' 102.7' 175.8' 175.8' 175.8' 161.2' 161.2' 109.4' 109.4' 50.0' 80.6' 150.0' 161.8'7.5' 101.2' 19.2' 50.0' 50.0' 50.0' 50.0' 110.0'110.0' 110.0'110.0' 110.0' 100.0' 89.0' 92.4' 7.9' 17.4' 524 528 530 562 3666 3748 3626- 3632 453- 467 3606 3516 547 3685 643 567 538 530 520 516 510 506 3705 374 3775 568 580 575 548 560 3785 379 3730 3760 3770 3780 3790 559 3691 480 3636 535 543 531 505 3700 3765 3745 3725 3748A BARRON AVENUE BARRON AVEN UE KENDALL AVENUE EAL EL CAMINO REAL NE 66 M-40 C This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. Legend Zone Districts Project Site 0' 90' Attachment A: Location Map CITY OF PALO ALTO I NC O R P O R A TE D CALI FORNIA P a l o A l t o T h e C i t y o f APRI L 1 6 189 4 The City of Palo Alto assumes no responsibility for any errors ©1989 to 2016 City of Palo Alto chodgki, 2025-10-07 22:03:47 (\\cc-maps\Encompass\Admin\Personal\Planning.mdb) Item 10 Attachment A - Location Map        Item 10: Staff Report Pg. 8  Packet Pg. 392 of 613  0160185_20260318_ay16 1 3 2 6 2 ACTION NO. 2026-__ At its meeting on _________, 2026, the City Council of the City of Palo Alto (“City Council”) upheld the Director’s decision denying the request for Individual Review for the demolition of an existing single-family residence and construction of a new 2,530-square-foot two-story single-family residence, which included removal of a 107-inch coastal redwood tree making the following findings, determinations, and declarations: SECTION 1. Background. A. On January 23, 2025, Thomas Sullivan applied for an Individual Review application to allow demolition of a 924-square-foot one-story residence and construction of a new 2,530-square-foot residence (“The Project”). A planned attached 303 square-foot Junior Accessory Dwelling Unit and 497-square-foot Detached Accessory Dwelling Unit are shown for reference but are not subject to Individual Review. The project also requires the issuance of a Protected Tree Removal Permit, as the proposed structure requires removal of a 107-inch coastal redwood tree (“Tree #1”). B. The project site is comprised of one existing lot (APN No. 137-08-040) of approximately 5,932 square feet. The site contains a single-story, single-family development in a single-family residential (R-1) zoned neighborhood. C. Following staff review, on August 28, 2025, staff, on behalf of the Director of Planning and Development Services, tentatively approved the project, including removal of the protected tree, with conditions. D. On August 29, 2025, the City received two timely requests for a Director’s hearing from neighboring property owners at 3730 La Selva Drive and 538 Barron Avenue. E. On October 15, 2025, the Director held a duly noticed public hearing at which members of the public were provided an opportunity to comment. The Director determined that sufficient evidence had not been provided to demonstrate that a protected tree removal permit could be issued under PAMC Section 8.10.050(b)(2) for removal of Tree #1. The Director continued the hearing to allow the applicant to provide more information to support the proposed removal of Tree #1. F. On November 25, 2025, the applicant submitted supplemental information, which is reflected in the January 12, 2026, Director’s Hearing staff report. The supplemental information provides an alternative to the proposed project, an arborist report that concludes that the alternative would preserve the protected tree, and states that the cost to construct the project alternative would cost less than the proposed project. Item 10 Attachment B - Draft Record of Land Use Action 530 Barron 2026-0306        Item 10: Staff Report Pg. 9  Packet Pg. 393 of 613  0160185_20260318_ay16 2 3 2 6 2 G. On January 12, 2026, the Director held a duly noticed public hearing at which members of the public were provided an opportunity to speak and considered the supplemental information submitted as part of the public record. H. On January 26, 2026, the Director denied the application, finding that although the project meets the Individual Review Design Guidelines (for two-story development) as well as the development standards set forth for the R-1 Zone District, the applicant has not submitted information to show compliance with the findings for removal of a protected tree, as set forth in 8.10.050 of the municipal code. Because the tree removal permit could not be issued, and removal of the tree is necessary for the proposed project, the project application was denied. A. On February 4, 2026, Thomas Sullivan appealed the Director’s decision in accordance with the appeal process set forth in PAMC Section 18.77.075. B. On April 6, 2026, in accordance with PAMC Section 18.77.075, the appeal was placed on the City Council’s consent calendar. Based upon a review of the evidence in the record, and after all persons were afforded an opportunity to be heard in accordance with the City Council’s policies and procedures, the City Council upheld the Director’s decision denying the application. SECTION 2. Environmental Review. The City, acting as the lead agency for the Project, has determined that the project is exempt from the California Environmental Quality Act (CEQA) in accordance with CEQA Guideline section 15301, which provides an exemption for small structures. SECTION 3. Findings for Project Application Denial. The proposed improvements require the issuance of a Protected Tree Removal Permit pursuant to PAMC Chapter 8.10. Specifically, for removal of a protected tree when associated with a proposed development in the single-family (R-1) zone, PAMC Section 8.10.050(b)(2) requires a finding that: 1. There is no financially feasible design alternative that would allow for preservation of the tree(s). For the purposes of this subsection (b)(2), a financially feasible design alternative means a design alternative that preserves the tree(s) and would not increase the project cost by more than twice the reproduction cost of the tree(s) or ten percent of the given project valuation, whichever is greater. The valuation of the tree is estimated at $94,300. The construction cost for the design alternative was not provided though information from the applicant states that the alternative would decrease the cost of construction compared to the proposed project. Although the applicant asserts that the design alternative would reduce the total value of the project, PAMC Section 8.10.050 speaks only to the project cost. The applicant’s arborist stated that the alternative design would not adversely impact the tree in certain conditions. Therefore, the Item 10 Attachment B - Draft Record of Land Use Action 530 Barron 2026-0306        Item 10: Staff Report Pg. 10  Packet Pg. 394 of 613  0160185_20260318_ay16 3 3 2 6 2 evidence in the record establishes that the design alternative would allow for preservation of the tree and would not increase the project cost by more than twice the reproduction cost of the tree or ten percent of the project valuation. Accordingly, the required finding cannot be made. Item 10 Attachment B - Draft Record of Land Use Action 530 Barron 2026-0306        Item 10: Staff Report Pg. 11  Packet Pg. 395 of 613  January 26, 2026 Tom Sullivan 530 Barron Avenue Palo Alto, CA 94306 SUBJECT: 530 Barron Avenue: Denial of Individual Review Application 25PLN-00021 On August 28, 2025, staff, on behalf of the Director of Planning and Development Services , conditionally approved Single Family Individual Review application 25PLN-00102 for a new two-story residence at 530 Barron Avenue. This approval was granted pursuant to the Palo Alto Municipal Code (PAMC) Sections 18.12.110 and 18.77.075 based on the finding that the conditionally approved project plan set received July 8, 2025, met the Palo Alto Single Family Individual Review Guidelines , and complies with the R -1 zone district regulations and other applicable City regulations for development as conditioned. Prior to the approval becoming effective, the City received two timely requests for a Director’s Hearing . A Director’s Hearing was held on October 15, 2025, and continued to January 12, 2026. After consideration of all the evidence in the record, the Director of Planning and Development Services denies the proposed project. PROJECT DESCRIPTION The proposal is a request by Tom Sullivan, for Single Family Individual Review to allow deconstruction of an existing 924-square-foot one-story residence, and construction of a new 2,528 -square-foot, two-story single-family residence with an attached one-car garage in the R -1 zoning district, as shown on the plans received on July 8, 2025. A Junior Accessory Dwelling unit and conversion of a portion of the existing residence into a detached Accessory Dwelling Unit are shown for reference but are not subject to Individual R eview. DIRECTOR’S HEARING Vicki Young , residing at 3730 La Selva Drive, and Kerri Jung, residing at 538 Barron Avenue, each requested a hearing within the 14-day hearing request period. Ms. Young expressed concern regarding removal of the protected redwood tree and stated disagreement that the findings set forth in Title 8 of the municipal code for removal of the tree had been met . Ms. Jung expressed that she believed that there were viable alternatives to save the protected redwood tree and requested a hearing to allow for further discussion. On October 15, 2025, the Director held a public hearing at which members of the public were provided the opportunity to comment. The applicant and those who requested the hearing were provided an opportunity to speak to their proposal and concerns, respectively. The Director determined that sufficient evidence had not been provided to comply with PAMC Section Docusign Envelope ID: F1890A66-0164-4CEB-BCF2-A8A1C2C24004 Item 10 Attachment C - Director's Decision Letter        Item 10: Staff Report Pg. 12  Packet Pg. 396 of 613  530 Barron Avenue Denial Individual Review 25PLN-00021 Page 2 of 3 8.10.050(b)(2) for removal of Tree #1, a protected 107 -inch diameter redwood tree, and hence continued the hearing, requesting more information be provided to support protected tree removal consistent with PAMC Section 8.10.050(b)(2). On November 25, 2025, the applicant provided supplemental information, which is reflected in the January 12, 2026, staff report. The documentation provides an alternative to the proposed project that includes a 1,783 square foot residence. A junior accessory dwelling unit and conversion of a portion of the existing residence into an accessory dwelling unit is also shown on the plans, similar to the proposed project, though accessory dwelling units are not subject to discretionary review . The documentation states that the cost to construct the proposed alternative would be less than the cost of construction of the proposed project because the floor area is smaller, but that this smaller floor area would impact the resale value by more than the threshold of twice the reproduction value of the tree. In addition, the documentation includes a statement by the applicant’s arborist that the alternative project would not adversely affect the tree “as long as the foundations were designed to bridge over the larger roots and compaction within the TPZ was kept to a minimum.” Prior to the January 12, 2026 hearing, staff suggested that the applicant provide additional information relating to PAMC 8.10.050(b)(2), such as the cost and feasibility of bridging the foundation for the alternative design and the extent to which compaction could realistically be avoided within the tree protection zone; the applicant chose not to do so. DECISION AND FINDINGS Although the project is found to meet the Individual Review Design Guidelines as well as the development standards set forth for the R -1 Zone District, the applicant has not submitted information to show compliance with the findings for removal of a protected tree, as set forth in 8,10.050 of the municipal code. For removal of a protected tree when associated with a proposed development, PAMC Section 8.10.050(b)(2) requires that, “there is no financially feasible design alternative that would allow for preservation of the tree(s). For the purposes of this subsection (a)(2), a financially feasible design alternative means a design alternative that preserves the tree(s) and would not increase the project cost by more than twice the reproduc tion cost of the tree(s) or ten percent of the given project valuation, whichever is greater.” The valuation of the tree is estimated at $94,300 . The construction cost for the alternative project was not provided. As noted above, information from the applicant states that it would be less than the cost of construction of the proposed project and the applicant’s arborist stated that the alternative design would not adversely impact the tree in certain conditions . On this record, the Director of Planning and Development Services finds that the applicant has not met the standard in PAMC 8.10.050(b)(2) for removal of a protected tree. Accordingly, this application for a two-story, single-family home project is denied. This denial will become effective 14 calendar days from the postmark date of this letter, unless an appeal is filed, as provided by Chapter 18.77.075 of the PAMC. An appeal may be filed by written request with the City Clerk before the date the Director’s decision be comes final. The written request shall be accompanied by a fee, as set forth in the municipal fee schedule. Only an Docusign Envelope ID: F1890A66-0164-4CEB-BCF2-A8A1C2C24004 Item 10 Attachment C - Director's Decision Letter        Item 10: Staff Report Pg. 13  Packet Pg. 397 of 613  530 Barron Avenue Denial Individual Review 25PLN-00021 Page 3 of 3 applicant, or the owner or tenant of an adjacent property may appeal. As the plans may have been revised since the original submittal, interested parties may wish to review the tentatively denied plans online at the City’s Planning webpage https://www.paloalto.gov/Departments/Planning - Development-Services/Current-Planning/Projects/530-Barron-Ave. If you need assistance reviewing the plans, you may visit the City’s Development Center at 285 Hamilton Avenue. Should you have any questions regarding this denial, please feel free to contact Claire Raybould at claire.raybould@paloalto.gov. Sincerely, Jonathan Lait Director of Planning and Development Services Attachment A : Conditions of Approval cc: Vickie Young, 3730 La Selva Drive , Palo Alto, CA 94306 Kerri Young, 538 Barron Avenue, Palo Alto, CA 94306 Docusign Envelope ID: F1890A66-0164-4CEB-BCF2-A8A1C2C24004 Item 10 Attachment C - Director's Decision Letter        Item 10: Staff Report Pg. 14  Packet Pg. 398 of 613  cc: Neighbor notification list (adjacent neighbors) Attachment: Conditions of Approval Property Owner August 28, 2025 Thomas Sullivan 530 Barron Avenue, Palo Alto, CA 94306 SUBJECT: 530 Barron Avenue (25PLN-00021) Individual Review The Director of Planning and Development Services has conditionally approved your Single-Family Individual Review to allow deconstruction of an existing 924 square foot one-story residence, and to allow the construction of a new 2,528 square foot two story single-family residence with attached one car garage in the R-1 zoning district. A 303 square foot Junior Accessory Dwelling Unit and 497 square foot detached Accessory Dwelling Unit is also shown on the plans and subject to building permit review. This approval was granted pursuant to the Palo Alto Municipal Code Sections 18.12.110 and 18.77.075. The proposed project is exempt from the provisions of the California Environmental Quality Act (CEQA) in accordance with Guideline Section 15303 (New Const ruction). As conditioned, the project meets all five of the Palo Alto Single-Family Individual Review Guidelines and complies with the R-1 Zone District development regulations. This approval will become effective 14 days from the postmark date of this letter, unless the Planning Department receives a written request for a Director ’s Hearing prior to the end of the business day 14 calendar-days after the postmark date. Only an applicant, or the owner or tenant of an adjacent property may request a hearing. As the plans may have been revised since the original submittal, interested parties may wish to review the tentatively approved plans online at the City’s Planning webpage bit.ly/PABuildingEye. This letter and attached conditions and findings shall be printed onto building permit plans relating to this approval. If the building permit has not been issued and construction commenced within two years from the effective approval date, this approval will expire. A written request for an extension may be submitted prior to the expiration date. The Director may grant a one-year extension of this approval. Should you have any questions regarding this approval or need help reviewing the plan set, please contact Bhavani Potharaju, Project Planner, at (408) 819-0452 or e-mail at bpotharaju@m-group.us. Sincerely, Claire Raybould, AICP Manager, Current Planning Item 10 Attachment D - Staff's Tentative Approval Letter        Item 10: Staff Report Pg. 15  Packet Pg. 399 of 613  530 Barron Avenue approval Individual Review 25PLN-00021 Page 2 of 8 PLANNING DIVISION CONDITIONS: 1. CONFORMANCE WITH PLANS. Construction and development shall conform to the approved plans entitled, " Proposed New 2-Story Home for the SULLIVAN FAMILY, 530 Barron Avenue, Palo Alto,” uploaded to the Palo Alto Online Permitting Services Citizen Portal on June 07, 2025, as modified by these conditions of approval. 2. BUILDING PERMIT. Apply for a building permit and meet any and all conditions of the Planning, Fire, Public Works, and Building Departments. 3. BUILDING PERMIT PLAN SET. A copy of this cover letter and conditions of approval shall be printed on the second page of the plans submitted for building permit. Project plans submitted for Building permits shall incorporate the following changes: a. Privacy trees as described in COA #12, shall be revised from 15-gallon plantings to a minimum 24-inch box trees as detailed further in COA #12. 4. ACCESSORY DWELLING UNIT. The proposed ADU and Junior ADU are subject to ministerial review and therefore only shown for informational purposes as part of this plan set. However, as a courtesy the following comment will be required to be addressed as part of any building permit review. a. In accordance with Housing and Community Development Department guidance and the City’s municipal code, the proposed attached JADU must be revised to show a 6- foot setback from the side yard property line. 5. PROJECT MODIFICATIONS. All modifications to the approved project shall be submitted for review and approval prior to construction. If during the Building Permit review and construction phase, the project is modified by the applicant, it is the responsibility of the applicant to contact the Planning Division/project planner directly to obtain approval of the project modification. It is the applicant’s responsibility to highlight any proposed changes to the project and to bring it to the project planner’s attention. 6. OBSCURED/TRANSLUCENT GLAZING. All obscure glazing, as shown on the plan set, shall be permanent in nature and shall remain for the life of the structure. Obscure glazing is either decorative glazing that does not allow views through placed into the window frame or acid etched or similar permanent alteration of the glass. Films or like additions to clear glass are not permitted where obscure glazing is shown. Obscure glazing shall not be altered in the future and shall be replaced with like materials if damaged. If operable, these windows shall open towards the public right-of-way. 7. PRIVACY SCREENING. All screening, as shown on the plan set, shall be permanent in nature and shall remain for the life of the structure. Screening shall be a maximum of 15 percent open. Screening shall not be altered and shall be replaced with like materials if damaged. Item 10 Attachment D - Staff's Tentative Approval Letter        Item 10: Staff Report Pg. 16  Packet Pg. 400 of 613  530 Barron Avenue approval Individual Review 25PLN-00021 Page 3 of 8 8. REQUIRED PARKING. All single-family homes shall be provided with a minimum of one covered parking space (10-foot by 20-foot interior dimensions) and one uncovered parking space (8.5 feet by 17.5 feet). 9. UTILITY LOCATIONS. In no case shall utilities be placed in a location that requires equipment and/or bollards to encroach into a required parking space. In no case shall a pipeline be placed within 10 feet of a proposed tree and/or tree designated to remain. 10. NOISE PRODUCING EQUIPMENT. All noise producing equipment shall be located outside of required setbacks, except they may project 6 feet into the required street side setbacks. In accordance with Section 9.10.030, no person shall produce, suffer or allow to be produced by any machine, animal or device, or any combination of same, on residential property, a noise level more than six dB above the local ambient at any point outside of the property plane. 11. DAYLIGHT PLANE. The daylight plane must clear the point where the wall plane intersects the top of the roof material. 12. IMPERVIOUS SURFACE. A minimum of 60 % of the required front yard shall have a permeable surface that permits water absorption directly into the soil (Section 18.12.040 (h)). The building permit plan set shall include a diagram demonstrating compliance. 13. REQUIRED IR LANDSCAPING/CANOPY REPLACEMENT TREES. The following landscaping is required to ensure the project’s conformance with the City’s IR Guidelines and/or the City’s tree canopy replacement requirements and therefore must remain for the life of the structure. The required screening trees and shrubs shall be a minimum size of 24-inch box, measure at least eight (8) feet tall at planting, and shall be capable of growing up to 15 feet in height. a. Six 24-inch box trees shown on sheet A5, shall be planted and maintained along rear property line. b. Seven 24-inch box trees shown on sheet A5, shall be planted and maintained at the left side yard of the property. c. A total of eight 24-inch box replacement trees are required for removal of tree #2 on the site plan (Tree #1 in the arborist report). Replacement trees shall be planted and maintained on the property to meet City’s no net loss of canopy requirement . Privacy trees in COA #12a and #12b can be counted towards no net loss of canopy requirements. See comment #23 for further details. 14. LANDSCAPING. All existing landscaping shall remain unless approved for removal in the approved plan set. Show tree protection fencing to all trees and shrubs intended to remain on site and for the street trees. The tree protection shall be shown in the plans submitted for building permit, as shown on Sheet A1.4 and shall be installed at the beginning of construction. Landscape planting shall be installed as shown in the approved plans. Modifications to the landscaping plan shall be approved by Planning and Urban Forestry. Item 10 Attachment D - Staff's Tentative Approval Letter        Item 10: Staff Report Pg. 17  Packet Pg. 401 of 613  530 Barron Avenue approval Individual Review 25PLN-00021 Page 4 of 8 15. FENCES. Fences and walls shall comply with the applicable provisions of Chapter 16.24, Fences, of the Palo Alto Municipal Code (PAMC). Heights of all new and existing fencing must be shown on the Building Permit plans. a. Where an existing fence is non-compliant, a new Code compliant fence shall be constructed in its place. 16. JADU DEED RESTRICTION. Prior to the issuance of any building permit, the applicant shall complete the “OCCUPANCY, LAND USE, AND DEVELOPMENT RESTRICTION AGREEMENT FOR JUNIOR ACCESSORY DWELLING UNIT” (i.e. JADU Deed Restriction Agreement) for review and approval by the Director of Planning & Development Services. 17. PLANNING FINAL INSPECTION. A Planning Division Final inspection will be required to determine substantial compliance with the approved plans prior to the scheduling of a Building Division final. Any revisions during the building process must be approved by Planning, including but not limited to; materials, fenestration and hard surface locations. Contact the planning department at 650 - 617-3117 or email Planner@CityofPaloAlto.org to schedule this inspection. 18. PERMIT EXPIRATION. The project approval shall be valid for a period of two years from the original date of approval. Application for a one year extension of this entitlement may be made prior to expiration, by emailing the Planning department at Planner@CityofPaloAlto.org. If a timely extension is not received, or the project has already received an extension and the applicant still wishes to pursue this project, they must first file for a new Planning application and pay the associated fees. This new application will be reviewed for conformance with the regulations in place at that time. 19. INDEMNITY. To the extent permitted by law, the Applicant shall indemnify and hold harmless the City, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside or void, any permit or approval author ized hereby for the Project, including (without limitation) reimbursing the City for its actual attorneys’ fees and costs incurred in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its own choice. URBAN FORESTRY 20. The applicant's project to develop the site with the proposed removal of tree #1 is approvable by Urban Forestry under 8.10.050 B (2). Documents submitted during C3 demonstrate that there are no feasible design alternatives that would preserve tree #1. 21. The replacement value of tree #2 is eight new 24" box trees (two-thirds of the canopy loss) as defined by the Tree Technical Manual in section 3.20 C. table 3.1 of native and drought tolerant species and one-third of the appraised value of the tree as defined by the Tree Technical Manual in section 3.25 in the amount of $31,433 paid via in-lieu fee to the Palo Alto Urban Forestry Fund. (Note the appraised value of tree #1 is $94,300.) Item 10 Attachment D - Staff's Tentative Approval Letter        Item 10: Staff Report Pg. 18  Packet Pg. 402 of 613  530 Barron Avenue approval Individual Review 25PLN-00021 Page 5 of 8 22. URBAN FORESTRY GENERAL: The following general tree preservation measures apply to all trees to be retained: No storage of material, topsoil, vehicles or equipment shall be permitted within the Tree Protection Zone (TPZ). The ground under and around the tree canopy area shall not be altered. No waste material or construction byproducts are allowed within the TPZ. Trees to be retained shall be irrigated, aerated, and maintained as necessary to ensure survival. 23. TREE DAMAGE: Tree Damage, Injury Mitigation and Inspections apply to the Contractor. Reporting, injury mitigation measures and arborist inspection schedule apply pursuant to TLTM Contractor shall be responsible for the repair or replacement of any publicly owned or protected trees that are damaged during the course of construction, pursuant to Title 8 of the Palo Alto Municipal Code, and city Tree and Landscape Technical Manual , Section 3.02. 24. TPZ EXCAVATION RESTRICTIONS APPLY - TLTM, Sec. 3.03.6 - B5,6: Any approved grading, digging, potholing, or trenching within the TPZ of a protected tree shall be pe rformed using ‘air-spade’ method as a preference, with manual hand shovel as a backup. (TPZ= 10x the tree diameter at 54" above grade) For utility trenching, including sewer line, roots exposed with a diameter of 2 inches and greater shall remain intact and not be damaged. If directional boring method is used to tunnel beneath roots, then CPA Standard Detail #504 shall be printed on the final plans and the buffer distances in TLTM Table 3-4, Trenching and Tunneling Distance, shall be implemented by Contractor. Contractor must notify the Urban Forestry Section at (650) 496-5953 in advance of conducting any approved excavation within 10-feet of any street trees (or for any protected tree on EVSE projects). Urban Forestry may choose to monitor or review the work for compliance with the City’s Tree Protection Zone (TPZ) excavation standards. 25. TREE PROTECTION COMPLIANCE: The owner and contractor shall implement all protection and inspection schedule measures, design recommendations and construction scheduling as st ated in the Tree Preservation Report and/or Sheet T-1 and is subject to code compliance action pursuant to PAMC 8.10.080. The required protective fencing shall remain in place until final landscaping or Urban Forestry inspection of the project is completed. 26. NO NET LOSS OF CANOPY: In order to comply with the City’s no net loss of canopy policy (PAMC 8.10.055; Urban Forest Master Plan Goals 6.A, 6.B, & 6.C; Comprehensive Plan, Natural Environment Chapter Goal N-2) all trees 4 inches DBH and larger are subject to replacement to avoid a loss of canopy at the neighborhood level. Replacement ratios are determined by table 3 -1 in the Tree and Landscape Technical Manual, Section 3.02. New landscape tree plantings (24 inch box or larger) count towards the replacement total. Screening trees may also count toward the total depending on size and species selected. If unable to plant the required number of trees on site (our preferred solution) there is the option of paying in -lieu fees per each 24 inch box tree into the forestry fund. [Note: A replacement at ratio of 1:1 for trees listed as exempt species under PAMC 8.10.020 is recommended. Exempt trees may require full replacement on parcels zoned other than R1, RE, R-2, or RMD]. 27. PLAN CHANGES: Revisions and/or changes to plans before or during construction shall be reviewed and responded to by the (a) project site arborist, or (b) landscape architect with written Item 10 Attachment D - Staff's Tentative Approval Letter        Item 10: Staff Report Pg. 19  Packet Pg. 403 of 613  530 Barron Avenue approval Individual Review 25PLN-00021 Page 6 of 8 letter of acceptance before submitting the revision to Planning and Development Ser vices Department for review by Planning, Public Works, or Urban Forestry. 28. PLAN SET REQUIREMENTS: The final Plans submitted for a building permit shall include the location, DBH, canopy drip-line, and TPZ of all trees 4 inches DBH or greater as well as the following information and notes on relevant plan sheets: a. T-1 SHEET SET, The building permit plan set will include the City’s full-sized, T-1 Sheet Set (Tree Protection-it's Part of the Plan!), available on the Development Center website. A certified arborist shall complete and sign the Tree Disclosure Statement. b. TREE PRESERVATION REPORT (TPR), if indicated by Tree Disclosure Statement, All sheets of the Applicant’s TPR approved by the City for full implementation by Contractor, shall be printed on numbered T-1 Sheets (T-3, T-4, etc.) and added to the sheet index. c. TREE PROTECTION FENCING, The Plan Set (esp. site, demolition, grading & drainage, foundation, irrigation, tree disposition, utility sheets, etc.) must delineate/show the correct configuration of Type I, Type II or Type III fencing around each Protected Tree, using a bold dashed line enclosing the Tree Protection Zone (CPA Standard Detail #605) ZERO WASTE 29. REQUIRED DECONSTRUCTION. In conformance with PAMC 5.24, deconstruction and source separation are required for all residential and commercial projects where structures (other than a garage or ADU) are being completely removed, demolition is no longer allowed. Deconstruction takes longer than traditional demolition, it is important to plan ahead. For more information, visit www.cityofpaloalto.org/deconstruction. 30. SALVAGE SURVEY FOR REUSE. A Salvage Survey is required for deconstruction permit applications. The survey shall be conducted by a City approved reuse vendor. The survey submittal shall include an itemized list of materials that are salvageable for reuse from the project. The applicant shall source separate and deliver materials for reuse. Certification is required indicating that all materials identified in the survey are properly salvaged. Contact The ReUse People to schedule this FREE survey by phone (888) 588-9490 or e-mail info@thereusepeople.org. More information can be found at www.TheReusePeople.org. Please upload a completed copy to the deconstruction permit. 31. SOURCE SEPARATION FOR RECYCLING. The applicant shall source separate deconstruction materials into specific categories for recycling. Additional staging areas for source separated materials will need to be considered. All materials shall be delivered to one of the City approved materials recovery facilities listed in Green Halo, all records shall be uploaded to www.greenhalosystems.com. For more information, refer to www.cityofpaloalto.org/deconstruction Item 10 Attachment D - Staff's Tentative Approval Letter        Item 10: Staff Report Pg. 20  Packet Pg. 404 of 613  530 Barron Avenue approval Individual Review 25PLN-00021 Page 7 of 8 PUBLIC WORKS CONDITION OF APPROVAL The following shall be addressed prior to issuance of a Building Permit, Excavation and Grading Permit, Certificate of Compliance, Street Work Permit and/or Encroachment Permit. 32. PUBLIC WORKS STANDARD CONDITIONS SHEET: The Department of Public Work’s full-sized "Standard Conditions" sheet shall be included in the improvement plans and the applicant shall comply with all conditions listed in the sheet. The sheet can be obtained at t he following link: https://www.cityofpaloalto.org/files/assets/public/v/1/public-works/engineering- services/webpages/forms-and-permits/pw-conditions-sheet-alternative-update-8.7.18.pdf 33. SIDEWALK, DRIVEWAY, CURB & GUTTER: The applicant shall meet with a Public Works inspector by calling 650-496-6929 to determine portions of sidewalk, curb, gutter, and driveway approaches that shall be replaced along the project frontage. These portions shall be indicated on the site improvement plans. In addition, a Site Inspection Directive sheet shall be completed, signed by the inspector, and scanned onto the plan set. The sheet can be obtained from a staff member of Public Works Engineering Services or at the following link: https://www.cityofpaloalto.org/files/assets/public/public-works/engineering- services/webpages/forms-and-permits/other-guidelines/pwe-site-inspection-directive_rev- 2021.pdf 34. DRIVEWAY APPROACHES: The applicant shall comply with all regulations in PAMC Chapter 12.08 for driveway approaches. A summary of those regulations can be obtained at the following link: https://www.cityofpaloalto.org/civicax/filebank/blobdload.aspx?t=69580.09&BlobID=66035 35. STORM WATER POLLUTION PREVENTION SHEET: The City's full-sized "Pollution Prevention - It's Part of the Plan" sheet shall be included in the improvement plans. The sheet can be obtained at the following link: https://www.cityofpaloalto.org/files/assets/public/v/1/publicworks/engineering- Services/webpages/forms-and-permits/rwq_stormwater_plansheet_final_bw.pdf 36. IMPERVIOUS SURFACE AREA WORKSHEET: The applicant shall fill out the Impervious Area Worksheet for Land Developments at the link below. The sheet shall be both emailed to pwecips@cityofpaloalto.org and included with the building permit submittal: https://www.cityofpaloalto.org/files/assets/public/v/1/public-works/engineering- services/webpages/forms-and-permits/impervious-area-worksheet-fillable.pdf 37. GRADING & DRAINAGE PLAN: The improvement plans shall be compliant with the “Grading & Drainage Guidelines for Residential Developments”. The sheet can be obtained at the following: https://www.cityofpaloalto.org/files/assets/public/v/1/public-works/engineering- services/webpages/forms-and-permits/grading-drainage-residential-guidelines.pdf Item 10 Attachment D - Staff's Tentative Approval Letter        Item 10: Staff Report Pg. 21  Packet Pg. 405 of 613  530 Barron Avenue approval Individual Review 25PLN-00021 Page 8 of 8 38. C.3 STORMWATER REGULATIONS: This project creates or replaces over 2,500 square feet of impervious surface area. The applicant shall implement one or more of the following site design measures on improvement plans: a. Direct roof runoff into cisterns or rain barrels for reuse. b. Direct roof runoff onto vegetated areas. c. Direct runoff from sidewalks, walkways, and/or patios onto vegetated areas. d. Direct runoff from driveways and/or uncovered parking lots onto vegetated areas. e. Construct sidewalks, walkways, and/or patios with permeable surfaces. f. Construct driveways, and/or uncovered parking lots with permeable sur faces. 39. STREETWORK PERMIT: All improvement plans shall include the following note adjacent to proposed work in the public right-of-way. “Any construction within the public right-of-way requires an approved Street work Permit from Public Works Engineering”. 40. DEMOLITION PLAN: The following note shall be placed adjacent to all affected trees on the Demolition Plan: “Excavation and trenching is restricted within the Tree Protection Zone (refer to T-1 Tree Protection Sheet) or as approved by the Urban Forestry D ivision at 650-496-5953. Any changes shall be approved by the same”. 41. CONSTRUCTION STAGING: All improvement plans shall include the following note on the Site Plan and the Grading & Drainage Plan. “All construction materials and equipment shall be staged, stored, and stockpiled onsite and not on any public street”. 42. BARRON PARK: This project is located in Barron Park and shall comply with regulations for unimproved street areas. The guidelines can be obtained from the following link: https://www.cityofpaloalto.org/files/assets/public/v/2/public-works/engineering- services/webpages/forms-and-permits/other-guidelines/paving-of-parking-areas-adjacent-to- the-edge-of-the-pavement-in-unimproved-street-areas-2021.pdf GREEN BUILDING & ENERGY REACH CODE REQUIREMENTS: 43. The proposed project shall conform with PAMC Section 16.14 (Green Building code) Information, ordinances and applications can be found at http://www.cityofpaloalto.org/gov/depts/ds/green_building/default.asp. If you have any questions regarding Green Building requirements, please call the Green Building Consultant at (650) 329-2179 or send an email to GreenBuilding@CityofPaloAlto.org. Item 10 Attachment D - Staff's Tentative Approval Letter        Item 10: Staff Report Pg. 22  Packet Pg. 406 of 613  Advanced Tree Care 530 Barron Ave., Palo Alto 965 East San Carlos Ave, San Carlos June 23, 2025 ___________________________________________________________________________ 1 | P a g e Tom Sullivan 530 Barron Ave Palo Alto, CA 94306 Site: 530 Barron Ave., Palo Alto Dear Tom, At your request I visited the above site for the purpose of inspecting and commenting on the regulated trees around the property. A new home is planned and a portion of the existing home will be converted into an ADU, prompting the need for this tree protection report. Method: Palo Alto regulates the following trees: Locally Native Protected Species Trees  Big Leaf Maple (Acer macrophyllum) 11.5" or more DBH  California Incense Cedar (Calocedrus decurrens) 11.5" or more DBH  Coast Live Oak (Quercus agrifolia) 11.5" or more DBH  Blue Oak (Quercus douglasii) 11.5" or more DBH  California Black Oak (Quercus kelloggii) 11.5" or more DBH  Valley Oak (Quercus lobata) 11.5" or more DBH  Coast Redwood (Sequoia sempervirens) 18" or more DBH Protected Mature Trees  Any mature tree measuring 15" or more DBH  Invasive species trees and high water use trees are excluded. Designated Trees  Any tree designated for protection during review and approval of a development project. Public Trees / Street Trees  "Public trees" include any tree, in any street, park, or public place in the city of Palo Alto. "Street Tree" refers to the Public Trees located in the city road right of way. Palo Alto requests that all trees with a trunk diameter greater than 6 inches at standard height be included in the report including all street trees and trees on neighboring properties that might be impacted. Item 10 Attachment E - Arborist Report        Item 10: Staff Report Pg. 23  Packet Pg. 407 of 613  Advanced Tree Care 530 Barron Ave., Palo Alto 965 East San Carlos Ave, San Carlos June 23, 2025 ___________________________________________________________________________ 2 | P a g e The location of the regulated trees on this site can be found on the plan provided by you. Each tree is given an identification number. The trees are measured at 54 inches above ground level (DBH or Diameter at Breast Height). A condition rating of 1 to 100 is assigned to each tree representing form and vitality on the following scale: 1 to 29 Very Poor 30 to 49 Poor 50 to 69 Fair 70 to 89 Good 90 to 100 Excellent The height and spread of each tree is estimated. A Comments section is provided for any significant observations affecting the condition rating of the tree. A Summary and Tree Protection Plan are at the end of the survey providing recommendations for maintaining the health and condition of the trees during and after construction. Photos of the trees can be found in the Appendix at the end of the report. Appraised values and their calculations can be found in the Appendix at the end of the report. Alternative design approaches can be found in the Appendix at the of this report. If you have any questions, please don’t hesitate to call. Sincerely Robert Weatherill Certified Arborist WE 1936A Item 10 Attachment E - Arborist Report        Item 10: Staff Report Pg. 24  Packet Pg. 408 of 613  Advanced Tree Care 530 Barron Ave., Palo Alto 965 East San Carlos Ave, San Carlos June 23, 2025 ___________________________________________________________________________ 3 | P a g e Tree Survey Tree# Species DBH Ht/Sp Con Rating Comments 1 Coastal redwood 107.2”@2’ 90/40 65 Good health, fair condition, Sequoia sempervirens codominant at 2’, Regulated 2 Coastal redwood 51.0” 90/20 70 Good health and condition Sequoia sempervirens Regulated 3 Coastal redwood 36”est 80/30 65 Good health and condition, neighbor’s Sequoia sempervirens tree, Regulated Summary: Tree # 1 is a coastal redwood in the middle of the property. The tree is a Locally Native Protected Species. The tree is co-dominant at approximately 4 feet above grade. The tree splits into 5 large trunks. The size and location of this tree prohibits any type of development on this property and the tree has been requested for removal. Tree # 2 is a coastal redwood at the side of the property. The tree is a Locally Native Protected Species. The tree is in good health and condition and should be protected during construction. Tree # 3 is a coastal redwood on the rear neighbor’s property. The tree is a Locally Native Protected Species. The tree is in good health and condition and should be protected during construction. Tree Protection Plan 1. The Tree Protection Zone (TPZ) should be defined with protective fencing. This should be cyclone or chain link fencing on 11/2” or 2” posts driven at least 2 feet in to the ground standing at least 6 feet tall. Normally a TPZ is defined by the dripline of the tree. I recommend the TPZ’s as follows:- Tree # 2: TPZ should be at 42 feet from the trunk of the tree, closing on the property line. This is shown as a thin red line. The TPZ can be reduced to accommodate the new construction allowing for safe access to the construction. Any work within the TPZ should be done with hand tools only. Any roots greater than 2” in diameter should be worked around rather than cut. Item 10 Attachment E - Arborist Report        Item 10: Staff Report Pg. 25  Packet Pg. 409 of 613  Advanced Tree Care 530 Barron Ave., Palo Alto 965 East San Carlos Ave, San Carlos June 23, 2025 ___________________________________________________________________________ 4 | P a g e Tree # 3: TPZ should be at 30 feet from the trunk of the tree, closing on the property line. This is shown as a thin red line. The TPZ can be reduced to accommodate the new construction allowing for safe access to the construction. Any work within the TPZ should be done with hand tools only. Any roots greater than 2” in diameter should be worked around rather than cut. 2. Any pruning and maintenance of the trees shall be carried out before construction begins. This should allow for any clearance requirements for both the new structure and any construction machinery. This will eliminate the possibility of damage during construction. The pruning should be carried out by an arborist, not by construction personnel. No limbs greater than 4” in diameter shall be removed. 3. Any excavation in ground where there is a potential to damage roots of 1” or more in diameter should be carefully hand dug. Where possible, roots should be dug around rather than cut.(2) Item 10 Attachment E - Arborist Report        Item 10: Staff Report Pg. 26  Packet Pg. 410 of 613  Advanced Tree Care 530 Barron Ave., Palo Alto 965 East San Carlos Ave, San Carlos June 23, 2025 ___________________________________________________________________________ 5 | P a g e 4. If roots are broken, every effort should be made to remove the damaged area and cut it back to its closest lateral root. A clean cut should be made with a saw or pruners. This will prevent any infection from damaged roots spreading throughout the root system and into the tree.(2) 5. Do Not:.(4) a. Allow run off or spillage of damaging materials into the area below any tree canopy. b. Store materials, stockpile soil, park or drive vehicles within the TPZ of the tree. c. Cut, break, skin or bruise roots, branches or trunk without first obtaining permission from the city arborist. d. Allow fires under any adjacent trees. e. Discharge exhaust into foliage. f. Secure cable, chain or rope to trees or shrubs. g. Apply soil sterilants under pavement near existing trees. 6. Where roots are exposed, they should be kept covered with the native soil or four layers of wetted, untreated burlap. Roots will dry out and die if left exposed to the air for too long.(4) 7. Route pipes into alternate locations to avoid conflict with roots.(4) 8. Where it is not possible to reroute pipes or trenches, the contractor is to bore beneath the dripline of the tree. The boring shall take place no less than 3 feet below the surface of the soil in order to avoid encountering “feeder” roots.(4) 9. Compaction of the soil within the dripline shall be kept to a minimum.(2) If access is required to go through the TPZ of a protected tree, the area within the TPZ should be protected from compaction either with steel plates or with 4” of wood chip overlaid with plywood. 10. Any damage due to construction activities shall be reported to the project arborist or city arborist within 6 hours so that remedial action can be taken. 11. Ensure upon completion of the project that the original ground level is restored Item 10 Attachment E - Arborist Report        Item 10: Staff Report Pg. 27  Packet Pg. 411 of 613  Advanced Tree Care 530 Barron Ave., Palo Alto 965 East San Carlos Ave, San Carlos June 23, 2025 ___________________________________________________________________________ 6 | P a g e Location of proposed home, ADU, tree requested for removal, protected trees and their Tree Protection Zones Item 10 Attachment E - Arborist Report        Item 10: Staff Report Pg. 28  Packet Pg. 412 of 613  Advanced Tree Care 530 Barron Ave., Palo Alto 965 East San Carlos Ave, San Carlos June 23, 2025 ___________________________________________________________________________ 7 | P a g e Glossary Canopy The part of the crown composed of leaves and small twigs.(2) Cavities An open wound, characterized by the presence of extensive decay and resulting in a hollow.(1) Decay Process of degradation of woody tissues by fungi and bacteria through the decomposition of cellulose and lignin(1) Dripline The width of the crown as measured by the lateral extent of the foliage.(1) Genus A classification of plants showing similar characteristics. Root plate The point at which the trunk flares out at the base of the tree to become the root system. Species A Classification that identifies a particular plant. Standard Height at which the girth of the tree is measured. Typically 4 1/2 feet above height ground level References (1) Matheny, N.P., and Clark, J.P. Evaluation of Hazard Trees in Urban Areas. International Society of Arboriculture,1994. (2) Harris, R.W., Matheny, N.P. and Clark, J.R.. Arboriculture: Integrated Management of Landscape Trees, Shrubs and Vines. Prentice Hall, 1999. (3) Carlson, Russell E. Paulownia on The Green: An Assessment of Tree Health and Structural Condition. Tree Tech Consulting, 1998. (4) Extracted from a copy of Tree Protection guidelines. Anon (5) T. D. Sydnor, Arboricultural Glossary. School of Natural Resources, 2000 (6) D Dockter, Tree Technical Manual. City of Palo Alto, June, 2001 Item 10 Attachment E - Arborist Report        Item 10: Staff Report Pg. 29  Packet Pg. 413 of 613  Advanced Tree Care 530 Barron Ave., Palo Alto 965 East San Carlos Ave, San Carlos June 23, 2025 ___________________________________________________________________________ 8 | P a g e Certification of Performance(3) I, Robert Weatherill certify: * That I have personally inspected the tree(s) and/or the property referred to in this report, and have stated my findings accurately. The extent of the evaluation and appraisal is stated in the attached report and the Terms and Conditions; * That I have no current or prospective interest in the vegetation or the property that is the subject of this report, and I have no personal interest or bias with respect to the parties involved; * That the analysis, opinions and conclusions stated herein are my own, and are based on current scientific procedures and facts; * That my compensation is not contingent upon the reporting of a predetermined conclusion that favors the cause of the client or any other party, nor upon the results of the assessment, the attainment of stipulated results, or the occurrence of any subsequent events; * That my analysis, opinions, and conclusions were developed and this report has been prepared according to commonly accepted Arboricultural practices; * That no one provided significant professional assistance to the consultant, except as indicated within the report. I further certify that I am a member of the International Society of Arboriculture and a Certified Arborist. I have been involved in the practice of arboriculture and the care and study of trees for over 20 years. Signed Robert Weatherill Certified Arborist WE 1936a Date: 6/23/25 Item 10 Attachment E - Arborist Report        Item 10: Staff Report Pg. 30  Packet Pg. 414 of 613  Advanced Tree Care 530 Barron Ave., Palo Alto 965 East San Carlos Ave, San Carlos June 23, 2025 ___________________________________________________________________________ 9 | P a g e Terms and Conditions(3) The following terms and conditions apply to all oral and written reports and correspondence pertaining to consultations, inspections and activities of Advanced Tree Care : 1. All property lines and ownership of property, trees, and landscape plants and fixtures are assumed to be accurate and reliable as presented and described to the consultant, either verbally or in writing. The consultant assumes no responsibility for verification of ownership or locations of property lines, or for results of any actions or recommendations based on inaccurate information. 2. It is assumed that any property referred to in any report or in conjunction with any services performed by Advanced Tree Care, is not in violation of any applicable codes, ordinances, statutes, or other governmental regulations, and that any titles and ownership to any property are assumed to be good and marketable. Any existing liens and encumbrances have been disregarded. 3. All reports and other correspondence are confidential, and are the property of Advanced Tree Care and it’s named clients and their assignees or agents. Possession of this report or a copy thereof does not imply any right of publication or use for any purpose, without the express permission of the consultant and the client to whom the report was issued. Loss, removal or alteration of any part of a report invalidates the entire appraisal/evaluation. 4. The scope of any report or other correspondence is limited to the trees and conditions specifically mentioned in those reports and correspondence. Advanced Tree Care and the consultant assume no liability for the failure of trees or parts of trees, either inspected or otherwise. The consultant assumes no responsibility to report on the condition of any tree or landscape feature not specifically requested by the named client. 5. All inspections are limited to visual examination of accessible parts, without dissection, excavation, probing, boring or other invasive procedures, unless otherwise noted in the report. No warrantee or guarantee is made, expressed or implied, that problems or deficiencies of the plants or the property will not occur in the future, from any cause. The consultant shall not be responsible for damages caused by any tree defects, and assumes no responsibility for the correction of defects or tree related problems. 6. The consultant shall not be required to provide further documentation, give testimony, be deposed, or attend court by reason of this appraisal/report unless subsequent contractual arrangements are made, including payment of additional fees for such services as described by the consultant or in the fee schedules or contract. 7. Advanced Tree Care has no warrantee, either expressed or implied, as to the suitability of the information contained in the reports for any purpose. It remains the responsibility of the client to determine applicability to his/her particular case. 8. Any report and the values, observations, and recommendations expressed therein represent the professional opinion of the consultants, and the fee for services is in no manner contingent upon the reporting of a specified value nor upon any particular finding to be reported. 9. Any photographs, diagrams, graphs, sketches, or other graphic material included in any report, being intended solely as visual aids, are not necessarily to scale and should not be construed as engineering reports or surveys, unless otherwise noted in the report. Any reproductions of graphs material or the work product of any other persons is intended solely for the purpose of clarification and ease of reference. Inclusion of said information does not constitute a representation by Advanced Tree Care or the consultant as to the sufficiency or accuracy of that information. Item 10 Attachment E - Arborist Report        Item 10: Staff Report Pg. 31  Packet Pg. 415 of 613  Advanced Tree Care 530 Barron Ave., Palo Alto 965 East San Carlos Ave, San Carlos June 23, 2025 ___________________________________________________________________________ 10 | P a g e Appendix Photos of trees Tree # 1 Item 10 Attachment E - Arborist Report        Item 10: Staff Report Pg. 32  Packet Pg. 416 of 613  Advanced Tree Care 530 Barron Ave., Palo Alto 965 East San Carlos Ave, San Carlos June 23, 2025 ___________________________________________________________________________ 11 | P a g e Tree # 2 Item 10 Attachment E - Arborist Report        Item 10: Staff Report Pg. 33  Packet Pg. 417 of 613  Advanced Tree Care 530 Barron Ave., Palo Alto 965 East San Carlos Ave, San Carlos June 23, 2025 ___________________________________________________________________________ 12 | P a g e Tree # 3 Item 10 Attachment E - Arborist Report        Item 10: Staff Report Pg. 34  Packet Pg. 418 of 613  Advanced Tree Care 530 Barron Ave., Palo Alto 965 East San Carlos Ave, San Carlos June 23, 2025 ___________________________________________________________________________ 13 | P a g e Addendum Appraised Value of Tree # 1 using Trunk Formula Method Tree# Species DBH Ht/Sp Con Rating Comments 1 Coastal redwood 107.2”@2’ 90/40 65 Good health, fair condition, Sequoia sempervirens 32.2”, 30.5”, 28.1”, 41.3”, 46.2” at 6 feet above grade Codominant at 2’, Regulated Tree # 1 is a large redwood with a trunk diameter of 107.2” at 2 feet above grade. The tree starts to develop co-dominant stems at 3 feet and has ultimately 5 co-dominant stems at around 6 feet above grade. Appraising the value of the tree using the diameter at 2 feet above grade does not give a fair and realistic value of the tree, because the appraisal assumes that the trunk is a single trunk of 107” which it most definitely is not. I have remeasured the tree at 6 feet above grade and used these values to determine the appraised value of the tree. Diameter of trunks at 6 feet above grade: 32.2”, 30.5”, 28.1”, 41.3”, 46.2”. To determine the cross-sectional area of the entire tree I have added the cross-sectional areas of each trunk. Cross Sectional Area of entire tree = 814 + 730 + 620 + 1339 + 1676 = 5179 square inches The resulting value of the tree is $94,300.00. See attached table of calculations. Appraised Value of Tree # 1 using Cost of Reproduction, Cost Compounding Technique Tree# Species DBH Ht/Sp Con Rating Comments 1 Coastal redwood 107.2”@2’ 90/40 65 Good health, fair condition, Sequoia sempervirens 32.2”, 30.5”, 28.1”, 41.3”, 46.2” at 6 feet above grade Codominant at 2’, Regulated Using the same figures adopted in the Trunk Formula Method for Health, Structure, Form, Functional and External Conditions. Years to parity in this location with ideal irrigation and growing conditions would be approximately 75 years. Interest rate as of today current mortgage rate, 30yr fixed, 6.87% Removal of existing tree and clean up cost $15,000.00 The resulting value of the tree is $41,300.00. See attached table of calculations. Item 10 Attachment E - Arborist Report        Item 10: Staff Report Pg. 35  Packet Pg. 419 of 613  Advanced Tree Care 530 Barron Ave., Palo Alto 965 East San Carlos Ave, San Carlos June 23, 2025 ___________________________________________________________________________ 14 | P a g e Alternative design approach around Tree # 1 I took a look at the plans dated 6/17/25 and it would certainly be possible to build the house as shown in the attached drawings. I do not think the tree would be adversely impacted as long as the foundations were designed to bridge over larger roots and compaction within the TPZ was kept to a minimum. Redwoods are quite tolerant to construction impacts and can easily live through heavy canopy pruning without any problems. However, reducing this canopy to meet insurance requirements and balancing the canopy throughout would require removal of over 50% of the entire canopy and would leave an un sightly and poorly proportioned redwood. A very recent consideration is house insurance. Many Cities are struggling to deal with protected trees that need to be removed due to cancellation of home insurance because the canopies of trees are growing over a home. I am encouraging homeowners and architects to not try to build a home beneath the canopy of the tree, because I do not think the issues with insurance in California are going away soon. This can be very challenging as housing density increases. Redwoods have a high-water requirement to keep healthy. The proposed landscape may not be able to fulfill the requirements of this tree, and the tree may start to decline unless you provide annual supplemental irrigation. Redwoods are certainly not suited to this local climate as has been demonstrated by the decline of El Palo Alto. Redwood roots will follow paths of moisture and a tree that is healthy like this, may impact the foundations of your new home if the roots find themselves in a water course beneath the new home. The plans show the proposed home being 10 feet from the base of the tree and regardless of foundation design, I think building a new home this close to a large redwood is inviting structural problems several years down the line. Item 10 Attachment E - Arborist Report        Item 10: Staff Report Pg. 36  Packet Pg. 420 of 613  Line 9 Line 10 Line 11 Tr e e T a g # Na m e ( I n i t i a l s ) WC I S A S p e c e s Gr o u p Cl a s s i f i c a t i o n Bo o k l e t P a g e He a l t h (W e i g h t e d 0. 1 5 ) St r u c t u r e (W e i g h t e d 0. 7 0 ) Fo r m (W e i g h t e d 0. 1 5 ) Ov e r a l l Co n d i t i o n Ra t i n g ( O C R ) "W e i g h t e d Me t h o d " Di a m e t e r In c h e s a t 2. 0 f t . A b o v e Gr a d e Fu n c t i o n a l Li m i t a t i o n s Ex t e r n a l Li m i t a t i o n s WC I S A Sp e c i e s G r o u p Nu m b e r ru n qu a r e In c h e s f o r Re p l a c e m e n t - Si z e S p e c i m e n of T h i s Av e r a g e S F Ba y A r e a C o s t of 2 4 I n c h B o x Tr e e ( 2 0 1 9 ) (U T C ) U n i t Tr e e C o s t p e r Sq I n c h ( M Di v i d e d b y L ) Tr u n k A r e a (T A ) ( ( d i a . x di a . ) x 0 . 7 8 5 ) Ba s i c Fu n c t i o n a l Re p l a c e m e n t Co s t ( B F R C ) = (O x N ) De p r e c i a t e d Fu n c t i o n a l Re p l a c e m e n t Co s t ( D F R C ) = Px G x I x J Ro u n d e d - o f f Ap p r a i s e d Va l u e s 1 Ss 34 0.8 0.6 0.5 62% Multi 75% 75% 4 4.75 $250.00 $52.63 5179.00 272,578.95$ 94,295$ $94,300 $94,300 Valuation Appraisal Worksheet Based on Guide for Plant Appraisal, 10th Edition, 2nd Printing (2019) "Functional Replacement Method / Trunk Formula Technique" Address: 530 Barron Ave, Palo Alto Date: 3/13/25 Depreciation Factors Advanced Tree Care and Consultin Inc. 965 East San Carlos Ave, San Carlos, CA 94070 650 839 9539 1 of 1 Item 10Attachment E - ArboristReport       Item 10: Staff Report Pg. 37  Packet Pg. 421 of 613  3FQSPEVDUJPO.FUIPE $PTU$PNQPVOEJOH5FDIOJRVF Client name _____________________________________________________ Date _________ Case # ____________ Phone _________________________________________________________E-mail ______________________________ Address ___________________________________________________________________________________________ 4VCKFDUUSFF Species ________________________________________________ _________________ 1. Trunk diameter* (D) ______________@ _________ %2. Condition rating Health _______________________________________________________ Structure ______________________________________________________ Form ________________________________________________________ ____________________________________________ _________ %3. Functional limitations ______________________________________________ _________ %4. External limitations 3FQMBDFNFOUUSFF Species ________________________________________________ _________________ 5. Trunk diameter* (D) ______________@ ____________________) $__________6. Replacement tree and installation cost (Source: _____________ $__________7. Site preparation (if any) and present value of aftercare (if any) __________8. Total replacement tree cost $ $BMDVMBUJPOT _________ yrs _________ % __________$ __________$ __________$ __________$ __________ Years to parity (appraiser’s judgment)** Interest rate Source: ____________________________________________ Basic compounded cost (line 8 × [1+ line 10]line 9 ) Depreciated compounded cosUA (line 11 × line 2 × line 3 × line 4) Additional cleanup cost Total (line 12 + line 13) Rounded $ * Diameter and cross-sectional area may be replaced with plant area, volume, or height as appropriate. ** The age and cross-sectional area of the subject tree are not necessarily relevant. Its size (diameter, volume, and/or height) is relevant. Years to parity should reflect the appraiser’s best estimate at the time for a healthy specimen to reach a size where it provides equal utility or benefits. A Apply depreciation if it is appropriate for the assignment. Council of Tree & Landscape Appraisers (CTLA). 2019. Guide for Plant Appraisal, 10th Edition. International Society of Arboriculture, Atlanta, GA. 3FWJTFEJO$VSSFOUBTPG0DUPCFS Tom Sullivan 6/19/25 408 223 5896 tomsullivan3000@gmail.com 530 Barron Ave, Palo Alto Coastal redwood, Sequoia sempervirens 107"2' 62 80 60 50 75 75 Coastal redwood, Sequoia sempervirens 2.46" 54" 750.00Industry Standard 0 $750.00 75 6.87Current mortgage rate 30yr fixed 109,457.86 26,269.88 15,000 41,269 41,300 Item 10 Attachment E - Arborist Report        Item 10: Staff Report Pg. 38  Packet Pg. 422 of 613  Item 10 Attachment E - Arborist Report        Item 10: Staff Report Pg. 39  Packet Pg. 423 of 613  Item 10 Attachment E - Arborist Report        Item 10: Staff Report Pg. 40  Packet Pg. 424 of 613  1 Bhavani Potharaju From:Vicki Young <vickihyoung@yahoo.com> Sent:17 September 2025 05:31 To:Raybould, Claire; Bhavani Potharaju Subject:Re: 530 Barron Avenue Tentative Approval Follow Up Flag:Follow up Flag Status:Completed [EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you know the content is safe. Be aware that the sending address can be faked or manipulated. Claire Raybould Bhavani Potharaju Planning and Development Services Department Re: 530 Barron Avenue File No: 25PLN-00021 Dear Ms. Raybould and Ms. Potharaju: The August 28, 2025, Tentative Approval Letter for the 530 Barron Project states that the approval was granted pursuant to the Palo Alto Municipal Code Sections 18.12.110 and 18.77.075. These sections govern review of second story construction and the low density residential review process. The letter does not state that the proposed application satisfies the municipal code requirements for removal of a protected tree. The 530 Barron property has two protected trees. I requested a Director’s Review of the Tentative Approval letter because I disagree with the conclusion that there is no design alternative that would allow for the preservation of the Coastal Redwood “grove” designated as Tree #1. The application does not meet the standards in Palo Alto Municipal Code regarding the removal of a protected tree. PAMC 8.10.010 sets standards for the removal of protected trees in recognition that trees and landscaping are an essential part of the city’s infrastructure. “It is the city's intent to encourage both the preservation of trees and the proactive incorporation of trees and their benefits within development.” Palo Alto Municipal Code 8.10.050 (b)(2) permits removal of a protected tree only if there is no financially feasible design alternative that would allow for preservation of the tree(s). For the purposes of this subsection (a)(2), a financially feasible design alternatives means a design alternative that preserves the tree(s) and would not increase the project cost by more than twice the reproduction cost of the tree(s) or ten percent of the given project valuation, whichever is greater. Catherine Mondkar of Urban Forestry noted the following deficiencies in the prior application. 1. the applicant must explore an additional alternative that would incroach into the TPZ of Tree #1 within a reasonable threshold that would construct the home in such a way the preserves the tree’s structural integrity without increasing the project cost by more than twice the reproduction cost Item 10 Attachment F - Requests for Directors Hearing        Item 10: Staff Report Pg. 41  Packet Pg. 425 of 613  2 of the tree or ten percent of the given project valuation, whichever is greater. The third application includes an alternative design that would preserve Tree #1. 2. the consulting Arborist must clarify the specific reproduction cost of Tree #1. The C2 report referenced the appraised value, not the reproduction cost. The third application includes reproduction costs for Tree #1. 3. that the estimated construction cost of each alternative must be provided in order to compare them against the reproduction cost of Tree #1. No construction costs have been provided for either the proposed design or the alternative design. 4. The design alternative must be reviewed by the Consulting Arborist. The June 25, 2025, addendum to the Consulting Arborist’s report shows that he reviewed the alternative design and stated that it would certainly be possible to build the house as shown in the drawings. The tree would not be adversely impacted as long as the foundations were designed to bridge over larger roots and compaction within the TPZ was kept to a minimum. Redwoods are quite tolerant to construction impacts and can easily live through heavy canopy pruning without any problems. The tree in question is a massive Coastal Redwood that has five trunks growing from the base. Pruning of this grove to minimize the canopy over the prospective house would not leave a poorly proportioned redwood, since while some of the trunks might be heavily pruned, while others would remain intact. The Tentative Approval letter gives no grounds for rejecting the design alternative that preserves Tree #1. The applicant has not provided the project costs required for a determination under PAMC 8.10.050(b)(2) that a protected tree can be removed. I disagree that Documents submitted during C3 demonstrate that there are no feasible design alternatives that would preserve tree #1. Since the project costs were not presented, the requirements of 8.10.050(b)(2) have not been satisfied and the protected tree cannot be removed. Thank you for your consideration of these comments. Sincerely, Vicki H. Young 3730 La Selva Drive Palo Alto, CA 94306 vickihyoung@yahoo.com Law Offices of Vicki H. Young 2211 Park Boulevard Palo Alto, California 94306 Telephone: 650-289-0635 Cell: 415-606-7699 Facsimile: 650-289-0636 On Monday, September 8, 2025 at 12:33:57 AM PDT, Bhavani Potharaju <bpotharaju@m-group.us> wrote: Hi Vicki, Item 10 Attachment F - Requests for Directors Hearing        Item 10: Staff Report Pg. 42  Packet Pg. 426 of 613  3 The email is sufficient. Please list the reasons for appeal request in response to this email. It will help us summarize your concerns in the staff report. Thanks & Regards, BHAVANI POTHARAJU Associate Planner 408.340.5642 x126 c 408.819.0452 Timings: Mon- Fri, 7-10am PST a new design on urban planning m-group.us | M-LAB From: Vicki Young <vickihyoung@yahoo.com> Sent: 05 September 2025 04:13 To: Bhavani Potharaju <bpotharaju@m-group.us>; Raybould, Claire <claire.raybould@paloalto.gov> Subject: Re: 530 Barron Avenue Tentative Approval [EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you know the content is safe. Be aware that the sending address can be faked or manipulated. Good afternoon, I have a question about my objections to the 530 Barron Avenue Tentative approval. I received a postcard saying that the written request for Director's Review is due 14 days from the date on the post card. That would be Sept. 11. Does my email requesting a Director's Appeal satisfy the written requirement, or do I need to submit something more formal by Sept. 11? Thank you. Item 10 Attachment F - Requests for Directors Hearing        Item 10: Staff Report Pg. 43  Packet Pg. 427 of 613  4 Vicki Young Law Offices of Vicki H. Young 2211 Park Boulevard Palo Alto, California 94306 Telephone: 650-289-0635 Cell: 415-606-7699 Facsimile: 650-289-0636 On Friday, August 29, 2025 at 11:16:54 AM PDT, Raybould, Claire <claire.raybould@paloalto.gov> wrote: Apologies, I just realized I said September 15th. I meant October 15th. Claire Claire Raybould, AICP Manager, Current Planning Planning and Development Services Department (650) 329-2116 | Claire.Raybould@paloalto.gov www.cityofpaloalto.org Parcel Report | Palo Alto Zoning Code | Online Permitting System | Planning Forms & Applications | Planning Applications Mapped Item 10 Attachment F - Requests for Directors Hearing        Item 10: Staff Report Pg. 44  Packet Pg. 428 of 613  5 From: Raybould, Claire Sent: Friday, August 29, 2025 11:11 AM To: Vicki Young <vickihyoung@yahoo.com>; Bhavani Potharaju <bpotharaju@m-group.us> Subject: RE: 530 Barron Avenue Tentative Approval Good morning Vicki, Thank you for your e-mail. Yes, we do consider properties immediately across the street from the site to be adjacent. I’d appreciate if you could list the reasons you are requesting the hearing in response to this e-mail. This will allow staff to write a staff report that explains the project that was approved, and detail your concerns on the project for the Director of Planning. We will confirm the date/time of the director’s hearing (these are held on Wednesdays at 3:30 pm once a month. the next one I believe is scheduled for September 15th). At the Director’s hearing the Director will review the staff report, hear from the applicant and requestor(s). He will then issue a decision within 14 days of the hearing, which may include a reversal of the decision, no changes, or a revised decision with additional conditions of approval included. That decision may be appealed by the applicant or the requestor to Council. Thanks, Claire Claire Raybould, AICP Manager, Current Planning Planning and Development Services Department (650) 329-2116 | Claire.Raybould@paloalto.gov www.cityofpaloalto.org Parcel Report | Palo Alto Zoning Code | Online Permitting System | Planning Forms & Applications | Planning Applications Mapped Item 10 Attachment F - Requests for Directors Hearing        Item 10: Staff Report Pg. 45  Packet Pg. 429 of 613  6 From: Vicki Young <vickihyoung@yahoo.com> Sent: Friday, August 29, 2025 10:07 AM To: Bhavani Potharaju <bpotharaju@m-group.us>; Raybould, Claire <Claire.Raybould@paloalto.gov> Subject: Re: 530 Barron Avenue Tentative Approval CAUTION: This email originated from outside of the organization. Be cautious of opening attachments and clicking on links. Good morning Bhavani and Claire, I am responding to the email I received about the Tentative Approval for the 530 Barron Project. I live at the corner of Barron and La Selva Drive, directly across the street from the property. Is that considered "adjacent" to the property? Your letter says that only owners/tenants of an adjacent property can request a Director's Hearing. I would like to request a Director's Hearing. What are the next steps? Thank you. Vicki Young 3730 La Selva Drive Palo Alto, California 94306 Cell: 415-606-7699 Facsimile: 650-289-0636 On Thursday, August 28, 2025 at 09:09:12 PM PDT, Raybould, Claire <claire.raybould@paloalto.gov> wrote: Item 10 Attachment F - Requests for Directors Hearing        Item 10: Staff Report Pg. 46  Packet Pg. 430 of 613  7 Good evening all, I’m reaching out because you had expressed an interest in the proposed Individual Review (IR) application for a new two- story home at 530 Barron Avenue and I wanted to inform you that the proposed project has been tentatively approved. I know there were expressed concerns, in particular, with respect to the proposed redwood tree removal on the property. Staff considered these important concerns through the review process, requesting that the applicant provide further exploration of alternatives to the layout/design, including exploration of a potential variance that may allow for the tree to be retained. Ultimately while the applicant did explore multiple alternatives, including a variance alternative, the proposed design was not modified in a manner that retained the redwood tree in question. A second large redwood tree closer to the side yard property line is proposed to be retained in the tentatively approved plans. I’m attaching the tentative approval letter for your awareness. Please feel free to reach out to myself or the project planner, Bhavani (cc’d) if you have any questions or concerns, including next steps if you chose to request a Director’s hearing on the proposed project. Please note that only an applicant, or the owner or tenant of an adjacent property may request a hearing. Claire Claire Raybould, AICP Manager, Current Planning Planning and Development Services Department (650) 329-2116 | Claire.Raybould@paloalto.gov www.cityofpaloalto.org Parcel Report | Palo Alto Zoning Code | Online Permitting System | Planning Forms & Applications | Planning Applications Mapped Item 10 Attachment F - Requests for Directors Hearing        Item 10: Staff Report Pg. 47  Packet Pg. 431 of 613  1 Bhavani Potharaju From:Kerri <kerjung@gmail.com> Sent:30 August 2025 01:51 To:Claire Raybould Cc:Bhavani Potharaju Subject:Re: 530 Barron Avenue Tentative Approval Follow Up Flag:Follow up Flag Status:Flagged [EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you know the content is safe. Be aware that the sending address can be faked or manipulated. Hello Claire, We feel there are viable options that would save the larger strand of trees and would like to discuss. October 15th would work for us. Several neighbors reached out after receiving your email asking to attend the meeting once we have a date. I wanted to give you a heads up for planning purposes. Take care, Kerri Jung Sent from my iPhone On Aug 29, 2025, at 11:22 AM, Raybould, Claire <Claire.Raybould@paloalto.gov> wrote: Good morning Kerri, I recognize that the outcome is not what you hoped. While I know we have had discussions on your concerns in the past, for the record can you explain your reason for requesting the appeal? This will provide staff the information necessary to prepare the staff report for the Director’s hearing. Hearings are held at 3:30 pm on Wednesdays once a month and I anticipate that the hearing in October will likely be held on October 15th, but I will coordinate the Director’s schedule/a room for the hearing before confirming. If you have a conflict at that time please let me know. Claire Item 10 Attachment F - Requests for Directors Hearing        Item 10: Staff Report Pg. 48  Packet Pg. 432 of 613  2 <image003.png> Claire Raybould, AICP Manager, Current Planning Planning and Development Services Department (650) 329-2116 | Claire.Raybould@paloalto.gov www.cityofpaloalto.org <image002.png> Parcel Report | Palo Alto Zoning Code | Online Permitting System | Planning Forms & Applications | Planning Applications Mapped From: Kerri Jung <kerjung@gmail.com> Sent: Friday, August 29, 2025 10:03 AM To: Bhavani Potharaju <bpotharaju@m-group.us> Cc: Raybould, Claire <Claire.Raybould@paloalto.gov> Subject: Re: 530 Barron Avenue Tentative Approval CAUTION: This email originated from outside of the organization. Be cautious of opening attachments and clicking on links. Thank you, Bhavani. Would the previous email I sent suffice, or do I need to send a formal email to the director? Sincerely, Kerri Jung On Aug 29, 2025, at 9:27 AM, Bhavani Potharaju <bpotharaju@m-group.us> wrote: Hi Kerri, An email to formally appeal for the director’s hearing is sufficient. We will wait for the 14 day appeal period to complete and then schedule a hearing date. The meeting will be conducted at the City on a Wednesday at 3.30pm. You can attend in person or online. The next hearing date will likely be in the first or second week of October. Thanks & Regards, <image001.png> BHAVANI POTHARAJU Item 10 Attachment F - Requests for Directors Hearing        Item 10: Staff Report Pg. 49  Packet Pg. 433 of 613  3 Associate Planner 408.340.5642 x126 c 408.819.0452 Timings: Mon- Fri, 7- 10am PST a new design on urban planning m-group.us | M-LAB From: Kerri <kerjung@gmail.com> Sent: 29 August 2025 10:05 To: Claire Raybould <Claire.Raybould@paloalto.gov> Cc: Bhavani Potharaju <bpotharaju@m-group.us> Subject: Re: 530 Barron Avenue Tentative Approval [EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you know the content is safe. Be aware that the sending address can be faked or manipulated. Hello Claire, Thank you for the update. This is very disappointing. Please advise on how to request a Director’s hearing. Sincerely, Kerri Jung 538 Barron Ave. Sent from my iPhone On Aug 28, 2025, at 9:09 PM, Raybould, Claire <Claire.Raybould@paloalto.gov> wrote: Good evening all, I’m reaching out because you had expressed an interest in the proposed Individual Review (IR) application for a new two-story home at 530 Barron Avenue and I wanted to inform you that the proposed project has been tentatively approved. I know there were expressed concerns, in particular, with respect to the proposed redwood tree removal on the property. Staff considered these important concerns through the review process, requesting that the applicant provide further exploration of alternatives to the layout/design, including exploration of a potential variance that may allow for the tree to be Item 10 Attachment F - Requests for Directors Hearing        Item 10: Staff Report Pg. 50  Packet Pg. 434 of 613  4 retained. Ultimately while the applicant did explore multiple alternatives, including a variance alternative, the proposed design was not modified in a manner that retained the redwood tree in question. A second large redwood tree closer to the side yard property line is proposed to be retained in the tentatively approved plans. I’m attaching the tentative approval letter for your awareness. Please feel free to reach out to myself or the project planner, Bhavani (cc’d) if you have any questions or concerns, including next steps if you chose to request a Director’s hearing on the proposed project. Please note that only an applicant, or the owner or tenant of an adjacent property may request a hearing. Claire <image004.png> Claire Raybould, AICP Manager, Current Planning Planning and Development Services Department (650) 329-2116 | Claire.Raybould@paloalto.gov www.cityofpaloalto.org <image003.png> Parcel Report | Palo Alto Zoning Code | Online Permitting System | Planning Forms & Applications | Planning Applications Mapped <2025-0828 530 Barron Ave-Tent Approval Letter.pdf> Item 10 Attachment F - Requests for Directors Hearing        Item 10: Staff Report Pg. 51  Packet Pg. 435 of 613  Removal of Protected Tree (revised) Our application for removal of a protected tree was submitted as part of our application to build a house on our lot for our family. The Department of Urban Forestry found that the criteria to remove the tree were met and tentative approval was given. As part of a review by the Director of Planning, the Director has asked for more information about any potential design alternatives that would preserve both trees. Previously, the best e ffort at creating a design alternative concept was put on paper, but was not actually code compliant since it did not provide for a second parking space. More information was also requested from the Urban Forestry department about guidelines for what is allowable when building a house within tree protection zones. A revision to the best alternative concept that preserves both trees is shown here. Once again, as detailed below, we find that the best alternative that preserves both trees is an unreasonable mess and it does not meet our family needs. There is no way to create a reasonable “design alternative” while preserving both trees. According to PAMC 8.10.050 (b), removing a protected tree is permissible if “…it is determined by the urban forester… that…” “Retention of one or more trees would result in reduction of the otherwise- permissible buildable area of the lot by more than twenty-fi ve percent, and there is no financially feasible design alternative that would allow for preservation of the tree(s).” The municipal code speci fically calls out that the urban forester should make the determination about the buildable area and design alternatives. After careful consideration of the city code and the details of this application the urban forester found that the criteria were met and the protected tree can be removed. An appeal to the Director of Planning should certainly con firm that proper procedures were followed according the the municipal code, but it should not seek to substitute for the opinion of the expert that is speci fi cally called out in the code to make the determination. Reduction of the otherwise-permissible buildable area of the lot is clear. Greater than 99% of the lot is covered by tree protection zones of the two redwood trees, and the canopy covers 58% of the buildable area. Tree Protection Zone . Any attempt to achieve a house similar to the proposed design is limited by the location of the trees and also by guidance from Urban Forestry to limit new building and soil disturbance to 25% of the tree protection Item 10 Attachment G - Applicant’s Justification for Removal of Protected Tree #1        Item 10: Staff Report Pg. 52  Packet Pg. 436 of 613  zone for each tree. Section A shows how the best tree-preserving concept is situated on the land and how the tree protection zone coverage is calculated for the design concept. It illustrates the severe limitations caused by the tree. Square Footage. Section B shows a best attempt at an internal layout. The total area is 496 square feet smaller than our proposed design. The alternative concept requires an extreme amount of hallway area to bridge the distance between the front and rear portions of the house. The alternative concept has 344 square feet of hallway area compared with 65 square feet in the proposed design resulting in an additional loss of 279 of useable living area. The difference in useable living area between the proposed design and alternative concept is 775 square feet . This by itself shows that the concept is not similar to the proposed design and it is not a reasonable design alternative. Awkward Layout . Building around the tree leads to a very awkward and impractical layout. The living area is broken up into front and rear sections connected by a long hallway. The living room / dining room becomes very tight. The entry connects to the long hallway through the middle of the living room area. The kitchen has been reduced in both directions and is now cramped. There is no longer room for stools at the island. The separate living room area, common area for the kids, and laundry room have been completely lost. The primary bedroom suite has also been severely compromised with the bedroom being reduced from 221 square feet to 154, and is now barely wide enough to fi t in a king-size bed. It may be possible to build this concept, but based on the awkward, non-standard resulting layout it is not a reasonable design alternative to the proposed design. Home Insurance. The alternative concept would need to be built largely under the tree canopy. Section C shows how this would work. The branches of the tree would be pruned from the ground up to 30 feet. This would keep the removal of functioning leaf area to just under the 25% limit. Unfortunately, building under the tree canopy will be a risk when trying to secure home insurance. It is a growing issue that neighbors may not have had to deal with since they have older homes and older policies. Section C gives links to some online articles about the issue. We have talked to an insurance agent that said if a policy review is triggered (which is certainly would with a new house built) that overhanging branches would not be allowed. This may already be recognized by the Urban Forestry Department as an evolving issue within Palo Alto with no defi nitive timeline on any potential resolutions. It may have also played a role in prompting the removal of an oak tree at 1024 Emerson St. If we are forced by the City to design an awkward house, then have to cut down the tree in order to secure insurance, then no one gains from it. It would be better to plan a house that works well with the lot and to plant appropriate replacement trees in locations that make sense. Item 10 Attachment G - Applicant’s Justification for Removal of Protected Tree #1        Item 10: Staff Report Pg. 53  Packet Pg. 437 of 613  Foundation Damage. Our consulting arborist included a section in his report giving his opinion about the previous version of the alternative concept. He advised that, while the tree would likely survive the construction process, there are good reasons to avoid building so close to the large trees. Among these reasons are that the roots of the tree could eventually damage the house and the tree may be left without adequate irrigation. Financial Feasibility. There was a request to estimate if the project cost of the alternative concept would be signifi cantly more expensive than the proposed plan. It is likely that the alternative concept would cost less to build than the proposed plan. This is because the alternative concept is about 500 square feet smaller than the proposed design. This should drive home the point that the alternative concept is not even close to being an equivalent or similar house as the proposed design. A lesser, awkward house may be “fi nancially feasible”, but that does not automatically mean it is really a design alternative. Implicit in the phrase “fi nancially feasible design alternative” is that the financial viability will be tested among reasonable alternatives that achieve similar functionality. An alternative way to look at financial feasibility is to look at the opportunity cost of building a smaller house. At an estimated resale value of $2000/s.f., the 500 s.f. of lost area would represent much more money than the threshold of twice the reproduction value of the tree. A proper design alternative to the proposed design must result in a house that is substantially similar and meets the needs of our family to the same degree. As shown above, due to the limitations of available building area around the trees, proposed design alternatives will fall short because (1) the useable living area of the best alternative concept is 775 square feet less, (2) the layout would be unreasonably awkward, (3) building under the tree canopy would make securing home insurance risky and may result in an awkward house and tree removal, and (4) the house would be at risk of future structural damage from the roots of the nearby, large tree. Unfortunately, no reasonable design alternative exists that would allow for preservation of the trees. We request the Director of Planning to confi rm that the urban forester’s decision to allow tree removal was made in accordance with municipal code. Item 10 Attachment G - Applicant’s Justification for Removal of Protected Tree #1        Item 10: Staff Report Pg. 54  Packet Pg. 438 of 613  EXHIBIT - TREE 1 TPZ ANALYSIS TOTAL AREA OF TPZ = 4656 SQ.FT. AREA OF TPZ COVERED BY EACH TYPE OF STRUCTURE: - PROPOSED HOUSE =1108 SQ.FT. (23.8% OF TPZ) - WALKS & DRIVEWAY = 158 SQ.FT. (3.4% OF TPZ) TOTAL NEW TPZ COVERAGE = 27.2% Item 10Attachment G - Applicant’sJustification for Removal ofProtected Tree #1       Item 10: Staff Report Pg. 55  Packet Pg. 439 of 613  EXHIBIT - TREE 2 TPZ ANALYSIS TOTAL AREA OF TPZ = 5674 SQ.FT. AREA OF TPZ COVERED BY EACH TYPE OF STRUCTURE: - PROPOSED HOUSE =1052 SQ.FT. (18.5% OF TPZ) - WALKS & DRIVEWAY = 442 SQ.FT. (7.8% OF TPZ) TOTAL NEW TPZ COVERAGE = 26.3% Item 10Attachment G - Applicant’sJustification for Removal ofProtected Tree #1       Item 10: Staff Report Pg. 56  Packet Pg. 440 of 613  fl[f.) ur./r n6 [yt N InrlF oo- l rco4 JITthE frA e*r, m? W-ffCt\€ * t-LAh A *$ k6{ oQo OC L 6qo frh4rLPtq 9T' 4x (coof,- 1't7 4 Lt..tttG t=Y-eA lVe+ $ r-tav) XToo 4 6xo^&€ 1-Z q sa.Ptr I l(*) ffiatur,*4 t O.en!*tJ CAvu) Sr't t Ne l'7,1 ,l 6 EXCESS HALLWAY Item 10 Attachment G - Applicant’s Justification for Removal of Protected Tree #1        Item 10: Staff Report Pg. 57  Packet Pg. 441 of 613  pu+t rr zf r4 1,4 frtS DFt 6€1 2 lo,{ Y* t+ fr€v q lo,€* tL r -t 1l { j*L_{ "I 57* # P\ (Lg-D l"J +T ' ZAo fvoof la t"f + oftat{ "l I I ( @@ @0 1 I t t Item 10 Attachment G - Applicant’s Justification for Removal of Protected Tree #1        Item 10: Staff Report Pg. 58  Packet Pg. 442 of 613  9’ 110’ 90’53’ 25’30’ 53’ 110’ 90’ Before pruning After pruning from bottom Item 10 Attachment G - Applicant’s Justification for Removal of Protected Tree #1        Item 10: Staff Report Pg. 59  Packet Pg. 443 of 613  EXHIBIT - TREE 1 TPZ ANALYSIS TOTAL AREA OF TPZ = 4656 SQ.FT. AREA OF TPZ COVERED BY EACH TYPE OF STRUCTURE: - PROPOSED HOUSE =1108 SQ.FT. (23.8% OF TPZ) - WALKS & DRIVEWAY = 158 SQ.FT. (3.4% OF TPZ) TOTAL NEW TPZ COVERAGE = 27.2% Item 10 Attachment G - Applicant’s Justification for Removal of Protected Tree #1        Item 10: Staff Report Pg. 60  Packet Pg. 444 of 613  Links to more information about insurance risk https://homesmsp.com/2023/11/overhanging-tree-branches-make-home-uninsurable.html https://www.cbsnews.com/sanfrancisco/news/san-carlos-family-says-home-insurer-dropped-them-with-no- warning-over-oak-tree/ https://www.reddit.com/r/homeowners/comments/13w36tp/ home_insurance_wants_all_tree_overhang_trimmed_or/ Item 10 Attachment G - Applicant’s Justification for Removal of Protected Tree #1        Item 10: Staff Report Pg. 61  Packet Pg. 445 of 613  February 3, 2026 Dear Members of the City Council, Please grant our request for a City Council hearing. All we want to do is build a house on our lot for our family. We think we are being unfairly blocked from doing so. Our application for removal of a protected tree was submitted as part of an application to build a house. After evaluating the application in detail, the City sta ff applied the relevant municipal code and gave a tentative approval. An appeal was raised to the Director of Planning, who reversed the staff’s decision. We believe the Director’s decision is clearly at odds with the municipal code. The decision is also incomplete in that it does not explain how the decision is supported by the code, and it does not respond to several valid arguments that were presented in the application and later in the two Director’s hearings. Please give us a hearing so that you can ensure that the Palo Alto municipal code is being properly applied. Relevant code . According to PAMC 8.10.050 (b), removing a protected tree is permissible if “…it is determined by the urban forester… that…” “Retention of one or more trees would result in reduction of the otherwise- permissible buildable area of the lot by more than twenty-fi ve percent, and there is no financially feasible design alternative that would allow for preservation of the tree(s).” This 25% rule was added by the Council to provide an objective standard to make it more clear when removing a tree is allowed. It seems that it was written for our exact situation. With over 99% of the buildable area in the tree protection zone and 58% of the buildable area directly under tree canopy, there is no question that the 25% criteria is met. If it doesn’t apply to our situation, then it is hard to imagine a scenario where it does apply. In fact, while the rule was added to the code recently, it is a continuation of previous City practice. When the language was added at the one year update of the Tree Protection Ordinance, the City staff explained to the Council that “This rule has been used in past practice on residential lots that are dominated by large, centrally placed trees. Adding this reason for removal here addresses this oversight.” Meaning of “design alternative”. The final clause says “and there is no financially feasible design alternative…”. It does not say, “and there is no house can be built on the lot no matter how small and awkward”. The purpose is to protect trees where Item 10 Attachment H - Applicant’s Request for Appeal        Item 10: Staff Report Pg. 62  Packet Pg. 446 of 613  possible, without allowing them to be a significant barrier to development. By reading the plain meaning it is clear that by “design alternative” it means a house that is similar to the proposed house. This meaning is consistent with past practice of the City. This was the City’s intent as this section of code was being crafted, as confirmed by the head of Urban Forestry at one of the Director’s hearings. It was the interpretation of the City staff when the application was tentatively approved. It is also consistent with the City’s application of code for multi-family residential development. In our application we show that due to the location of the trees in the buildable area, it is not possible to build a similar house while preserving both trees. At best, we could build a house that is 500 s.f. less in area, more than 750 s.f. less in livable area (when you take into account absurdly long hallways), and that the resulting layouts would be very awkward. We also explicitly listed out design goals for the project, such as having a living room large enough to invite a few friends over. We showed how the large, centrally placed tree makes it impossible to meet the design alternatives. The fact that it is not possible to build a similar house while preserving both trees is not in dispute. Director’s interpretation. The Director’s decision seems to create a new interpretation of the meaning of “design alternative”. The decision implies, without much explanation, that any house that can be built on the lot is a fair design alternative, regardless of how small and awkward. It implies that as long as a house of some sort can be built for cheaper than the proposed house, then the tree cannot be removed. In the application we note that it is possible to build a smaller, awkward house on the lot that is not at all similar in function to our proposed house. We conceded that it obviously would be cheaper to construct because it would be so much smaller than the proposed house. The Director’s creative, narrow interpretation of the code does not align with the plain meaning of the code’s text. It does not align with the intent behind this provision at the time it was added, or the practice before it was written down. It does not align with the understanding of the Department of Urban Forestry, or the lower level staff in the Planning department. It does not align with current application of the code for multi- family residential development. If this view were to become the new interpretation of this provision, then it is hard to imagine the 25% rule could be applied to any future building project. It would essentially be an end-run around the provision. Regardless of how we currently personally feel about the City’s laws, they should be applied fairly until such time as the Council changes them in a transparent, legal process. Foundation Damage and Home Insurance. Besides the main reason that the 25% rule applies to our project, there are other good reasons to allow our proposed house and tree removal to go forward. Our consulting arborist included a section in his report advising that, while the tree would likely survive the construction process, it is best to avoid building so close to the large trees Item 10 Attachment H - Applicant’s Request for Appeal        Item 10: Staff Report Pg. 63  Packet Pg. 447 of 613  because the roots of the tree could eventually damage the house. It is also increasingly common for home insurance companies to require that a house does not have any large overhanging branches. This is happening nationally, but also here in Palo Alto. If our right to build a house is constrained by the City so that we can only build an awkward house under the canopy and close to the tree trunk, then we would be put at high risk of damage to our most valuable asset. There would also be a high risk to eventually have to cut down the tree in order to secure insurance or after foundation damage. No one would gain from that situation. It would be better to plan a house that works well with the lot and to plant appropriate replacement trees in locations that make sense (right tree, right place). Please grant us a hearing so that we can explain how the 25% rule applies to our project and also explore these other issues of future house damage if needed. Sincerely, Tom Sullivan and Cat Sullivan Item 10 Attachment H - Applicant’s Request for Appeal        Item 10: Staff Report Pg. 64  Packet Pg. 448 of 613  1 Bhavani Potharaju From:John Hinton <jhinton@demattei.com> Sent:21 February 2025 04:50 To:Bhavani Potharaju Cc:Hinton, Jennifer Subject:FW: 530 Barron Ave Palo Alto (25PLN-00021) Follow Up Flag:Follow up Flag Status:Completed [EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you know the content is safe. Be aware that the sending address can be faked or manipulated. Mr. Bhavani Potharaju, My family owned 530 Barron until 2003. We bought it about 1998. When we took occupancy, the previous owner had just cut down one of the heritage redwoods on the property. We were left with the wood. In 1998, my children and I counted the rings on the fallen tree. We figure that it was at least 110 years old. The fallen tree was smaller than the other trees on the property. My family lived on the property for a year while our house was being built on La Selva Drive. We started to plan on what to do with the property when our house was completed. The existing house on the property was old and not worth remodeling. In order to build something that was financially viable, a new house would have to be near the maximum allowable on the property, but the trees were in the building envelope. We engaged an architect to help design something that would work (and save the trees). Our only hope was to apply for a variance to allow us to build outside of the standard building envelope. In 2002, we applied for such a variance, we had a hearing before the city council, and we were granted the variance. Our plan did not remove any trees and provided for a special foundation that would not harm the trees’ roots. In the end, we chose not to build a new house for economic reasons and therefore, our variance expired. I share this history with you for two reasons:  These trees are old, healthy, and beautiful. Our neighborhood would be poorer if they are removed. I’m sure a great majority of the neighborhood feels the same way.  There is an alternative. I’d be happy to share my plans with you and the current owners. John Hinton 408-690-0758 Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 65  Packet Pg. 449 of 613  Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 66  Packet Pg. 450 of 613  Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 67  Packet Pg. 451 of 613  1 Bhavani Potharaju From:Kerri Jung <kerjung@gmail.com> Sent:23 February 2025 02:46 To:Bhavani Potharaju; Chris; Bhavani.Potharaju@cityofpaloalto.org Subject:Concerns Regarding Proposed Construction and Redwood Tree Removal at 530 Barron Avenue (File Number 25PLN-00021) Follow Up Flag:Follow up Flag Status:Completed [EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you know the content is safe. Be aware that the sending address can be faked or manipulated. Dear Ms. Potharaju, We are reaching out to formally express our opposition to the proposed construction project at 530 Barron Avenue and the potential removal of a significant redwood circle on the property. The redwood cluster on this property, made up of five trees, is over 100 years old and is important to both the history of the site and the Barron Park neighborhood. The existing home, built in 1926, was designed to accommodate these trees and when the current owners purchased the home in 2022, the listing specifically stated, "Buyer should investigate the different options to rebuild, expand, or remodel with the City of Palo Alto," which we believe was included due to the trees' protected status. We understand that the homeowners are seeking a waiver to remove the trees, citing limitations on construction. However, previous plans submitted to Palo Alto planners in 2002 showed that a two story home exceeding 2,000 square feet could be built on this lot while preserving the redwoods. Those plans included a setback adjustment to allow for a two-story home in the footprint of the existing house. This past proposal shows there are viable alternatives that would allow for new construction without the loss of these trees. We would support building plans that preserve these protected trees and we strongly encourage the city to explore these options with the homeowners. Beyond their historic value, these redwoods provide significant environmental benefits. Coast redwoods can sequester approximately 250 tons of carbon each and their root systems helps improve water quality. We have also noted some inconsistencies in the Planning Review Application. The application describes retaining a "portion of the existing residence as a new detached ADU," but this portion is already a functioning ADU that was rented out until two years ago. The proposed plan would replace an existing smaller, more affordable home with a large 2,530-square-foot house and an attached 303-square-foot JADU. This change not only compromises environmental integrity but also contributes to the ongoing displacement of modest-sized homes in our community. We appreciate the city’s careful review of this project and we look forward to discussing potential solutions with you during our March 6th meeting. We hope we can work toward an outcome that respects both the homeowners’ needs and the integrity of Palo Alto’s heritage trees. Sincerely, Kerri and Chris Jung 538 Barron Avenue Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 68  Packet Pg. 452 of 613  1 Bhavani Potharaju From:Francisco Martin <fmpublic@gmail.com> Sent:23 February 2025 14:27 To:Bhavani Potharaju Subject:Opposition to Redwood Tree Removal at 530 Barron Avenue (File Number 25PLN-00021) Follow Up Flag:Follow up Flag Status:Completed [EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you know the content is safe. Be aware that the sending address can be faked or manipulated. Dear Ms. Potharaju, My name is Francisco Martin and I live at 548 Barron Ave. Palo Alto, 94306 We have been informed that the owners of 530 Barron Ave (2 hours over from ours) have requested the removal of 5 redwood trees to build a larger home. A giant sequoia was removed from our front yard by the city a couple of years ago because it had an illness. This had a large impact on the neighborhood environment, where large protected trees are disappearing at an alarming rate. The removal of these other trees would have an even more significant impact and would radically transform our neighborhood to one without a soul. We would like to request that the proposal to build a new home be considered while respecting these centennial trees. Thanks for your consideration. - Francisco Martin 408-335-8589 Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 69  Packet Pg. 453 of 613  1 Bhavani Potharaju From:maguerreros@gmail.com Sent:23 February 2025 07:04 To:Bhavani Potharaju Subject:Tree at 530 Barron Ave. Follow Up Flag:Follow up Flag Status:Completed [EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you know the content is safe. Be aware that the sending address can be faked or manipulated. Dear Ms. Bhavani Potharaju, Project Planner, It would be a pity to remove such a wonderful tree. I'm sure a project of a new or remodeled house can be created in order to preserve the tree. Manuel Guerrero 3765 La Selva Dr. Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 70  Packet Pg. 454 of 613  Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 71  Packet Pg. 455 of 613  Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 72  Packet Pg. 456 of 613  Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 73  Packet Pg. 457 of 613  1 Bhavani Potharaju From:Vicki Young <vickihyoung@yahoo.com> Sent:25 February 2025 02:14 To:Bhavani Potharaju Cc:uriel.hernandez@cityofpaloalto.org Subject:530 Barron Avenue, File No. 25PLN-00021 [EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you know the content is safe. Be aware that the sending address can be faked or manipulated. Bhavani Potharaju Project Planner CPU Development Center Re: 530 Barron Avenue File No: 25PLN-00021 Dear Ms. Potharaju: I am writing about my concerns for the application to build a new two-story home at 530 Barron Avenue. The application calls for the removal of a magnificent Coast Redwood tree that should be spared. The tree is a protected species and meets the criteria for a heritage tree set forth in Palo Alto Municipal Code Chapter 8.10.090 - It is an outstanding specimen of a desirable species, it is one of the largest and oldest in Palo Alto, and it possesses distinctive form, size, age and location. I have lived across the street from this tree since 1987, and I view the tree trunks daily from my kitchen window. The 530 Barron address is located at the entrance of La Selva Drive. As described in the recent Barron Park Association Newsletter, La Selva Drive was part of the driveway leading to the mansion built by Sarah Wallis and later owned by Edward Barron. It curved through the extensive grove of ornamental trees and shrubs planted by those early landowners. Edward Barron purchased the Wallis estate in 1878. Our house is on the corner of Barron and La Selva. Records show that our house was built in 1927. Our neighbor at 538 Barron says that his house was built before then. The trees in the neighborhood were mature and verdant when we moved there almost 40 years ago. The “woodsy” character of the community sets Barron Park apart from other neighborhoods in Palo Alto. I believe that the Coast Redwood in question is approximately 100 years old, and almost 100 feet tall. It is almost 9 feet in diameter at 2 feet. While the arborist report describes the tree as a single tree, five large trunks have grown from the base, so the tree appears to be a small grove. Two of five trunks by themselves are large enough to almost qualify as protected trees under the Palo Alto Code. The tree is in good condition and is a Locally Native Protected Species. In reviewing earlier building applications for 530 Barron, I see that a former owner of the property applied for a variance in 2003 so that they could build a two story house at the location. The record number is Record 03IPT-00000-2053. The work description was for a rearyard setback variance and a rear yard daylight plane variance for the construction of a new two story single family residence. Not all Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 74  Packet Pg. 458 of 613  2 of the records for the application can be viewed on line, but the processing status shows that the Directors Decision was marked as Approved with Con. It is my understanding that the variances were requested so that the Coast Redwood tree/trees could be preserved. In light of the variance that was approved in 2003, I believe there must be a feasible design alternative that would permit preservation of the tree. Thank you for your consideration of these comments. Sincerely, Vicki H. Young 3730 La Selva Drive Palo Alto, CA 94306 vickihyoung@yahoo.com Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 75  Packet Pg. 459 of 613  1 Bhavani Potharaju From:Kerri Jung <kerjung@gmail.com> Sent:19 May 2025 07:58 To:Bhavani Potharaju; Bhavani.Potharaju@cityofpaloalto.org Cc:Chris; Lait, Jonathan; Stone, Greer Subject:Updated Building Plan for 530 Barron Avenue (File Number 25PLN-00021) [EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you know the content is safe. Be aware that the sending address can be faked or manipulated. Dear Ms. Potharaju, We are writing to follow up regarding the proposed removal of the redwood ring at 530 Barron Avenue. Thank you for your thoughtful comments in the Corrections Table document; we’ll continue to check the city website for the property owners’ responses to the issues you raised. From the documentation, it’s clear the property owners would like to move forward with their project, and we believe there is a viable path that can support both their goals and the community’s interest in preserving these significant trees. As mentioned in our earlier message, the five mature redwoods in this ring provide environmental benefits to the neighborhood and to Palo Alto as a whole, including carbon sequestration, improved air and water quality, and natural cooling. These directly support the city’s broader climate and sustainability goals. In addition to their ecological value, the redwood ring is also a living neighborhood landmark that is both important to neighbors and contributes to Barron Park’s unique character. After reviewing the latest documentation, we believe the plan in “Section G: Small Tree Removal” offers a reasonable and balanced compromise. This plan would allow the homeowners to build a total of 3,132 square feet by removing a single smaller tree while preserving the five-tree redwood ring, a solution that is both viable and respectful of the site’s history. With appropriate setback variances, it seems possible to allow for new construction while protecting the environmental and community value of the redwoods. The arborist report is clear that this is a feasible plan, noting that the redwood ring is in good health and that this plan could proceed without adversely impacting the trees, as long as reasonable precautions are taken. We understand the homeowners have expressed concern about insurance due to tree overhang. However, after walking the surrounding neighborhood, we observed many homes, both older and newly built, with substantial tree overhang. Two examples include 739 La Para Avenue, which is beginning a construction project and has significant overhang from a large tree, and 3618 Laguna Avenue, where a new home is being built with a large oak tree overhanging a substantial portion of the structure. If helpful, we can provide a list of over 20 nearby addresses, both existing and recently constructed, that demonstrate this pattern, along with photos. These examples throughout our neighborhood show that mature canopy and new construction can safely coexist, and that insurance issues may not be as big a problem as the property owners fear. Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 76  Packet Pg. 460 of 613  2 Palo Alto has a long tradition of supporting heritage tree preservation through setback variances and thoughtful site planning. We encourage the city to continue that practice by supporting the Section G solution which preserves the redwood ring while allowing the homeowners to build. If the current plan proceeds, we would like to be notified of any public meetings or opportunities for comment prior to a final decision. Several neighbors are closely following this proposal and we would all appreciate the opportunity to participate in the process. Thank you again for your time, your careful review of this proposal, and your continued efforts to balance new development with stewardship of Palo Alto’s urban forest. Sincerely, Kerri and Chris Jung 538 Barron Avenue Palo Alto, California Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 77  Packet Pg. 461 of 613  1 Bhavani Potharaju From:Rune Olslund (rolslund) <rolslund@cisco.com> Sent:09 July 2025 09:23 To:Hinton Jenn Wagstaff Cc:Bhavani Potharaju; John Hinton; La Selva Group; Kerri Jung; pwps@cityofpaloalto.org; Jennifer Wagstaff Hinton Subject:Re: 530 Barron Ave Palo Alto (25PLN-00021) Follow Up Flag:Follow up Flag Status:Completed [EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you know the content is safe. Be aware that the sending address can be faked or manipulated. Hi Bhavani:: We live two houses from these trees. We see them every day. Going to work. Coming home from work. Walking our dogs. Heading out for dinner. Going by them when we go to the grocery store. Our neighborhood, Palo Alto and Santa Clara will be less if these old souls are sacrificed for another modern multi-million $ development. Please help do the right thing here. You would be so appreciated by all of us. Rune Sent from my iPhone On Jul 8, 2025, at 7:37 PM, Jenn Wagstaff Hinton <jennwaghinton@gmail.com> wrote: Good evening, Bhavani Potharaju. We are reaching out to you again after 5 months of efforts working with the current owners of 530 Barron - seeking ways to preserve the 100+ year old stand of Redwood trees, while assisting them with options we discovered in 2002 by working with the Canopy and Planning staff back at that time. We'd like to formally appeal any/all decisions by City Planning to allow the current owners to proceed with the tree removal, including the addition of this Project 25PLN-00021 to an upcoming City Council agenda to enable neighbors to share their concerns about the current removal plans. Please advise Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 78  Packet Pg. 462 of 613  2 when/how we may pursue this appeal path with your City Planning team and/or the City Council - including process, form submittals, and possible city council dates for review. Thank you for your support. Sincerely, Jenn & John Hinton 3838 LaSelva Drive prior owners 530 Barron Ave. 650-704-1244 On Fri, Feb 21, 2025 at 10:58 AM Bhavani Potharaju <bpotharaju@m-group.us> wrote: Hi John & Jennifer, Thank you for reaching out to me with your comments. I have received your comments and sent it to other reviewing departments. I will keep you posted on the project review. Thanks & Regards, <image001.png> BHAVANI POTHARAJU Associate Planner 408.340.5642 x126 c 408.819.0452 Timings: Mon- Fri, 7-10am PST a new design on urban planning m-group.us | M-LAB Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 79  Packet Pg. 463 of 613  1 Bhavani Potharaju From:Payal Karsan <payalkarsan@gmail.com> Sent:15 October 2025 06:56 To:Bhavani Potharaju Cc:Sundip Karsan Subject:Letter in Support of 530 Barron Avenue Project [EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you know the content is safe. Be aware that the sending address can be faked or manipulated. Payal and Sundip Karsan 3727 Cass Way Barron Park, Palo Alto, CA 94306 payalkarsan@gmail.com, sskarsan@yahoo.com October 14, 2025 City of Palo Alto Planning and Development Services 250 Hamilton Avenue Palo Alto, CA 94301 Subject: Letter of Support for Cat and Tom Sullivan – Residential Construction at 530 Barron Avenue Dear Bhavani and City of Palo Alto Planning Department, I am writing as a resident of the Barron Park neighborhood to express my strong support for my neighbor, Cat and Tom Sullivan, and their plans to build a home on their property located at 530 Barron Avenue. Our neighborhood values both the preservation of Palo Alto’s natural environment and the ability of residents to responsibly develop and enjoy their properties. In this case, I understand there is a protected tree on the site that may affect the feasibility of construction. From what I know, Tom has been thoughtful and transparent throughout this process, engaging with professionals and the City to explore preservation and mitigation options. If it is ultimately determined that the tree must be removed to allow for construction, I respectfully urge the City to provide a clear and fair path forward — including reasonable mitigation measures — so that Cat and Tom can proceed with building their home. Supporting homeowners in finding practical solutions benefits the broader community and helps maintain the vibrant, family-oriented character of Barron Park. Thank you for your time and consideration of this matter. Sincerely, Payal and Sundip Karsan Resident, Barron Park Neighborhood Palo Alto, California Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 80  Packet Pg. 464 of 613  1 Bhavani Potharaju From:Charlton Lui <charltonlui@hotmail.com> Sent:15 October 2025 01:07 To:Bhavani Potharaju Cc:Charlton Lui Subject:Request to Read Public Comment – 530 Barron Avenue (Sullivan Family Project) Application 25PLN-00021). Attachments:Formal Written Comment – 530 Barron Avenue.docx; Personal Comment – 530 Barron Avenue (for reading aloud).docx [EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you know the content is safe. Be aware that the sending address can be faked or manipulated. Dear Ms. Potharaju, I hope this message finds you well. I am writing in support of the Sullivan family and their proposed project at 530 Barron Avenue (Application 25PLN-00021). Unfortunately, I am unable to attend the Director’s Hearing scheduled for Wednesday, October 15, 2025, but I would greatly appreciate it if my personal comment (attached) could be read aloud during the public comment portion of the hearing. This statement reflects my perspective as a Palo Alto neighbor who knows the Sullivans personally — our children go to school and play on sports teams together, and I have had the pleasure of coaching some of those teams. For the official record, I have also attached my formal written comment in support of the project. Thank you very much for your time and assistance in ensuring my comments are included in the hearing. Warm regards, Charlton Lui Palo Alto Neighbor Attachments: 1. Formal Written Comment – 530 Barron Avenue (Word Doc) 2. Personal Comment – 530 Barron Avenue (Word Doc, formatted for reading aloud) 1. Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 81  Packet Pg. 465 of 613  Title: Support for the Sullivan Family – 530 Barron Avenue Project Dear Ms. Potharaju and Planning Staff, I am writing to express my support for the Sullivan family and their proposed project at 530 Barron Avenue (Application 25PLN-00021). The Sullivans currently reside in a 924-square-foot home, which is inadequate for their growing family of four. Their proposal to construct a 2,528-square-foot two-story residence with attached and detached accessory dwelling units is reasonable, well-planned, and consistent with the character of the neighborhood. While I understand there are concerns regarding the removal of an existing tree, the Sullivans have taken care to comply with all city regulations, demonstrating a commitment to minimizing environmental impact. Their project represents a thoughtful approach to creating a safe, comfortable, and livable home for their family while remaining engaged members of the Palo Alto community. I respectfully urge the City to approve their application. Thank you for your consideration. Sincerely, Charlton Lui | Palo Alto Neighbor | CharltonLui@mac.com Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 82  Packet Pg. 466 of 613  Title: Public Comment – Support for the Sullivan Family Address: 530 Barron Avenue, Palo Alto Hello, my name is Charlton Lui, and I am a Palo Alto neighbor of the Sullivan family. Our kids go to school and play on sports teams together, and I have had the pleasure of coaching some of those teams. The Sullivans are one of the kindest, most generous families you could meet, always willing to help others and contribute positively to our community. Their current 924-square-foot home is far too small for their family of four. Their proposed rebuild to a 2,528-square-foot home is thoughtful, modest, and consistent with the character of the neighborhood. They have followed all City guidelines and have taken care to minimize any impact from tree removal. Families like the Sullivans make Palo Alto a stronger and more connected community. I wholeheartedly support their project and respectfully urge the City to approve it. Sincerely, Charlton Lui Palo Alto Neighbor Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 83  Packet Pg. 467 of 613  Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 84  Packet Pg. 468 of 613  Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 85  Packet Pg. 469 of 613  Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 86  Packet Pg. 470 of 613  Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 87  Packet Pg. 471 of 613  Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 88  Packet Pg. 472 of 613  Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 89  Packet Pg. 473 of 613  Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 90  Packet Pg. 474 of 613  Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 91  Packet Pg. 475 of 613  Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 92  Packet Pg. 476 of 613  Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 93  Packet Pg. 477 of 613  Item 10 Attachment I - Public Comment        Item 10: Staff Report Pg. 94  Packet Pg. 478 of 613  Project Plans In order to reduce paper consumption plans are available to the public, at all hours of the day, via the following online resources. Directions to review Project plans online: 1. Go to: bit.ly/PApendingprojects 2. Use the map to find “530 Barron Avenue” and click the green map icon link 3. On this project-specific webpage you will find a link to the project plans and other important information The project website with a link to the project plans is also available at: https://www.paloalto.gov/Departments/Planning-Development-Services/Current- Planning/Projects/530-Barron-Ave Item 10 Attachment J - Tentatively Denied Plans        Item 10: Staff Report Pg. 95  Packet Pg. 479 of 613  City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: April 6, 2026 Report #:2603-6111 TITLE SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Title 18 (Zoning) of the Palo Alto Municipal Code to Amend Requirements Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units (FIRST READING: March 9, 2026; PASSED: 7-0) BACKGROUND The City Council heard this item on March 9, 2026 for a first reading and approved it on a 7-0 vote. No changes were made to the ordinance, and it is now before the City Council for a second reading. ATTACHMENTS Attachment A: Ordinance of the Council of the City of Palo Alto Amending Title 18 (Zoning) of the Palo Alto Municipal Code to Amend Requirements Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units APPROVED BY: Mahealani Ah Yun, City Clerk Item 11 Item 11 Staff Report        Item 11: Staff Report Pg. 1  Packet Pg. 480 of 613  *NOT YET APPROVED* 0160183_20260202_ay16 1 Ordinance No. ______ Ordinance of the Council of the City of Palo Alto Amending Title 18 (Zoning) of the Palo Alto Municipal Code to Amend Requirements Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Section 18.70.105 (Noncomplying facility – de minimis exception) of Chapter 18.70 (Nonconforming Uses and Noncomplying Facilities) of Title 18 (Zoning) of the Palo Alto Municipal Code is added to read as follows: 18.70.105        Noncomplying facility - De minimis exception Notwithstanding the requirements of Sections 18.70.080, 18.70.090, and 18.70.100, up to 250 square feet of non-complying floor area (i.e. floor area associated with a non-complying feature) may be relocated as follows, provided that the degree and manner of non-compliance is not increased: (a) The non-complying facility houses a single-family residential use in a low-density residential zone district; and (b) Any proposal to relocate non-complying floor area will comply with the following: (1) Projects that include relocation of 150 to 250 square feet to a location above the ground floor shall be subject to Section 18.10.040, subd. (i), or 18.12.110, as applicable; or (2) Projects that include relocation of less than 150 sf above the ground floor and that are therefore not subject to Individual Review, shall comply with the objective standards for single-family development as applicable to the proposed relocation. SECTION 2. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional. SECTION 3. The Council finds that the adoption of this Ordinance is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21080.17 and CEQA Guidelines sections 15061(b)(3), 15301, 15302 and 15305 because it constitutes minor adjustments to the City’s zoning ordinance to implement State law requirements related to accessory dwelling units as established in Government Code Section 65852.2, and these changes are also likely to result in few additional dwelling units dispersed throughout the City. As such, it can be seen with certainty that the proposed action will not have the potential for causing a significant effect on the environment. Item 11 Attachment A - Ordinance of the Council of the City of Palo Alto Amending Title 18 (Zoning) of the Palo Alto Municipal Code to Amend Requirements Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units        Item 11: Staff Report Pg. 2  Packet Pg. 481 of 613  *NOT YET APPROVED* 0160183_20260202_ay16 2 SECTION 4. This ordinance shall be effective on the thirty-first date after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: NOT PARTICIPATING: ATTEST: _______________________________ __________________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: _______________________________ __________________________________ Assistant City Attorney City Manager __________________________________ Director of Planning & Community Environment Item 11 Attachment A - Ordinance of the Council of the City of Palo Alto Amending Title 18 (Zoning) of the Palo Alto Municipal Code to Amend Requirements Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units        Item 11: Staff Report Pg. 3  Packet Pg. 482 of 613  City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: April 6, 2026 Report #:2603-6182 TITLE SECOND READING: Ordinance of the Council of Authorizing Work in the Baylands Related to the Adjacent Development at 2100-2400 Geng Road (24-PLN-00356) (FIRST READING: March 16, 2026; PASSED 7-0) BACKGROUND The City Council heard this item on March 16, 2026 for a first reading and approved it on a 7-0 vote. No changes were made to the ordinance, and it is now before the City Council for a second reading. ATTACHMENTS Attachment A: Ordinance of the Council of Authorizing Work in the Baylands Related to the Adjacent Development at 2100-2400 Geng Road (24-PLN-00356) APPROVED BY: Mahealani Ah Yun, City Clerk Item 12 Item 12 Staff Report        Item 12: Staff Report Pg. 1  Packet Pg. 483 of 613  NOT YET APPROVED 1 152_20260302_ts24 Ordinance No. ____ Ordinance of the Council of Authorizing Work in the Baylands Related to the Adjacent Development at 2100-2400 Geng Road (24-PLN-00356) The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Findings and Declarations. The City Council finds and declares as follows: A. Strada Investment Group, on behalf of San Francisco No. 69 LLC (collectively, the “Applicant”), has proposed a housing development project located at 2100–2400 Geng Road that would redevelop an existing approximately 11-acre site currently improved with office buildings and surface parking lots with approximately 145 multifamily townhome units, including 19 below-market-rate units, and community open spaces, as more detailed in City Planning Permit Application 24-PLN-00356 (the “Project”); B. CEQA review on the Project (including the plan in this ordinance) has been conducted and is exempt under CEQA regulation 15183; C. The Project site is located adjacent to the Baylands Athletic Center (“BAC”), a City- owned public recreation facility within the City’s Baylands open space, which is dedicated parkland under PAMC section 22.08.020 et seq; D. Article VIII of the Charter of the City of Palo Alto and Section 22.08.005 of the Palo Alto Municipal Code (PAMC) require that, before any substantial building, construction, reconstruction or development is commenced or approved, upon or with respect to any land held by the City for park purposes, the Council shall first cause to be prepared and by ordinance approve and adopt a plan therefor; E. To comply with the Federal Emergency Management Agency (FEMA) and the City of Palo Alto’s floodplain management requirements pursuant to Title 16 of the Palo Alto Municipal Code (PAMC), the Project site must be elevated by importing soil ranging from approximately one (1) to six (6) feet in depth across the site; F. An Arborist Report prepared for the Project by HortScience | Bartlett Consulting, dated August 2025 (Attached as Exhibit A) identifies approximately forty-five (45) non-native Blue Gum Eucalyptus (Eucalyptus globulus) trees located on the southern edge of the Baylands Athletic Center adjacent to the Project site (the “City Trees”) that may be impacted by Project-related grading and construction activity; G. According to the Arborist Report, thirty-one (31) of the City Trees are in “poor” condition and fourteen (14) are in “fair” condition; H. The exact number of City Trees that will be impacted by Project construction cannot be determined until final grading plans are prepared and implemented; I. The City and the Applicant desire to establish a mutually acceptable monitoring and replacement plan to address potential impacts to City Trees during Project construction, consistent with the goals of the City’s Tree Preservation Ordinance (PAMC Chapter 8.10) and the City’s Urban Forestry Guidelines; and J. Unless directed otherwise by the City Council, the City’s Urban Forestry Section and Item 12 Attachment A - Ordinance of the Council of Authorizing Work in the Baylands Related to the Adjacent Development at 2100-2400 Geng Road (24- PLN-00356)        Item 12: Staff Report Pg. 2  Packet Pg. 484 of 613  NOT YET APPROVED 2 Community Services Department shall use the funds received from the Applicant under this Project to plant and establish replacement trees on City-maintained property east of 101 within a maximum distance of 1 mile from the BAC property. Replanting efforts will focus on the area around the Baylands Athletic Center first and spread to other Baylands Open Space areas when additional sites are needed. Tree species selection for replacement trees will include a minimum of two thirds (2/3) climate smart native species compatible with the Baylands habitat zone. SECTION 2. The City Council hereby approves the following Plan under Article VIII (Parks) of the City Charter and PAMC section 22.08.005 for the removal of certain City Trees in the Baylands under the following provisions: 1. Updated Arborist Report Prior to Grading Permit In connection with submittal of Project grading permit application(s) involving work along the shared boundary with the Baylands Athletic Center, the Applicant shall submit to the City’s Urban Forestry Section (“Urban Forestry”) an updated arborist report prepared by a certified arborist identifying any City Trees located on the Baylands Athletic Center property that must be removed to facilitate grading or site access. Upon application to and review by Urban Forestry, Urban Forestry shall issue a Tree Removal Permit under PAMC section 8.04.040 for those City Trees identified where the Tree Protection Zone is so impacted that the tree will be prone to become unstable or unlikely to survive and otherwise in compliance with the requirements in PAMC Ch. 8.04. The scope of Urban Forestry’s review shall be limited to making this determination. Applicant shall be responsible for removal of the City Tree(s) to be removed. Applicant shall notify Urban Forestry at least 14 calendar days in advance of any scheduled tree removals. 2. Monitoring and Reporting of Remaining Trees During grading activities, the Applicant shall retain a licensed arborist to be present for any excavation work within the Tree Protection Zones of any City Tree. During active grading work, the arborist shall conduct monthly inspections of the remaining City Trees. Upon completion of grading, the arborist shall conduct quarterly inspections of the remaining City Trees for the duration of Project construction. The purpose of such inspections shall be to assess City Tree health and identify any City Trees that either (a) pose an imminent hazard to public health or safety, or (b) are unlikely to survive as a result of grading impacts. For City Trees that pose an imminent hazard to public health or safety, Applicant shall notify Urban Forestry (including its on-call staff if after hours) and shall remove the tree after receiving a Tree Removal Permit or other City authorization, including over-the-phone approval for emergency issues. For any City Tree that is unlikely to survive as a result of grading impacts, Applicant shall remove any such City Tree following application and issuance of a Tree Removal Permit by Urban Forestry. Applicant shall notify Urban Forestry at least 14 calendar days in advance of any such tree removal. Item 12 Attachment A - Ordinance of the Council of Authorizing Work in the Baylands Related to the Adjacent Development at 2100-2400 Geng Road (24- PLN-00356)        Item 12: Staff Report Pg. 3  Packet Pg. 485 of 613  NOT YET APPROVED 3 3. Tree Replacement Contribution Prior to issuance of a Certificate of Occupancy for the Project, the Applicant shall remit to the City payment for replacement of the City Trees (the “Tree Replacement Contribution”). The Tree Replacement Contribution shall be calculated based on the canopy width of the City Trees that were removed using Table 3-1 of the City of Palo Alto’s Tree Technical Manual. The canopy width of the City Trees shall be based on the canopy width as measured in the Arborist Report described in Recital E. The Tree Replacement Contribution shall be $1,250 per each 24” box tree required. Urban Forestry Section and Parks Golf and Open Space shall use these funds to plant and establish replacement trees on the BAC property. SECTION 3. Other Requirements. This ordinance serves as approval for the Plan described above for the purposes of compliance with Article VIII of the City Charter and PAMC 22.08.005. This ordinance does not fulfill any other requirement as may be required by law, including but not limited to: encroachment permits, grading permits, building permits, and tree removal permits. This ordinance does not waive compliance with such requirements and Applicant remains responsible for compliance. SECTION 4. CEQA. CEQA review on the Project (including the plan in this ordinance) has been conducted and is exempt under CEQA regulation 15183. SECTION 5. Severability. If any provision, clause, sentence or paragraph of this ordinance, or the application to any person or circumstances, shall be held invalid, such invalidity shall not affect the other provisions of this Ordinance which can be given effect without the invalid provision or application and, to this end, the provisions of this Ordinance are hereby declared to be severable. // // // // // Item 12 Attachment A - Ordinance of the Council of Authorizing Work in the Baylands Related to the Adjacent Development at 2100-2400 Geng Road (24- PLN-00356)        Item 12: Staff Report Pg. 4  Packet Pg. 486 of 613  NOT YET APPROVED 4 SECTION 6. Effective Date. This ordinance shall be effective on the 31st day after adoption. INTRODUCED: PASSED: AYES: NOES: ABSTENTIONS: ABSENT: ATTEST: ____________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: ____________________________ ____________________________ Assistant City Attorney City Manager ____________________________ Director, Community Services Department ____________________________ Director, Planning & Development Services Item 12 Attachment A - Ordinance of the Council of Authorizing Work in the Baylands Related to the Adjacent Development at 2100-2400 Geng Road (24- PLN-00356)        Item 12: Staff Report Pg. 5  Packet Pg. 487 of 613  HortScience│Bartlett Consulting ● Divisions of The F.A. Bartlett Tree Expert Company 2550 Ninth Street Suite 112, Berkeley, CA, 94710, 925.484.0211 ● www.hortscience.com Preliminary Arborist Report 2100 – 2400 Geng Road Palo Alto, CA PREPARED FOR: Carlson, Barbee & Gibson 2633 Camino Ramon, Suite 350 San Ramon, CA 94583 PREPARED BY: HortScience | Bartlett Consulting 2550 Ninth Street, Suite #112 Berkeley, CA 94710 April 2025 Revised August 2025 Exhibit AItem 12 Attachment A - Ordinance of the Council of Authorizing Work in the Baylands Related to the Adjacent Development at 2100-2400 Geng Road (24- PLN-00356)        Item 12: Staff Report Pg. 6  Packet Pg. 488 of 613  HortScience│Bartlett Consulting ● Divisions of The F.A. Bartlett Tree Expert Company 2550 Ninth Street Suite 112, Berkeley, CA, 94710, 925.484.0211 ● www.hortscience.com Preliminary Arborist Report 2100 – 2400 Geng Road Palo Alto, CA Table of Contents Page Introduction and Overview 1 Assessment Methods 1 Description of Trees 2 Palo Alto Tree Protection Requirements 6 Palo Alto Tree Replacement 6 Suitability for Preservation 7 Preliminary Evaluation of Impacts and Recommendations 9 Estimate of Value 10 List of Tables Table 1. Condition ratings and frequency of occurrence of trees 2 Table 2. Tree suitability for preservation 8 Exhibits Tree Assessment Form Tree Assessment Map Preliminary Tree Disposition and Estimate of Value Exhibit AItem 12 Attachment A - Ordinance of the Council of Authorizing Work in the Baylands Related to the Adjacent Development at 2100-2400 Geng Road (24- PLN-00356)        Item 12: Staff Report Pg. 7  Packet Pg. 489 of 613  Preliminary Arborist Report 2100 – 2400 Geng Road Palo Alto, CA Introduction and Overview Carlson, Barbee & Gibson is preparing plans to redevelop property at 2100 – 2400 Geng Road in Palo Alto. HortScience | Bartlett Consulting (Divisions of The F. A. Bartlett Tree Expert Co.) was asked to prepare a Preliminary Arborist Report for the project site for submission to the City of Palo Alto. Plans depict proposed demolition of existing structures and construction of townhomes with associated service roads and parking. In August 2025, plans were altered to eliminate off- site work at the neighboring City Park. The subject report was revised based on the new plans. This report provides the following information: 1.An assessment of tree health, structure, and suitability for preservation. 2.An estimate of the value of each tree. 3.A preliminary assessment of the impacts of constructing the proposed project and recommendations for action. Assessment Methods Trees were assessed on October 22 and 23, 2024. Additional trees were evaluated on November 19, 2024, following discussions with the project team. Trees with a trunk diameter of 4 inches or greater located in or overhanging the project area were included in the assessment. The assessment procedure consisted of the following steps: 1.Identifying the tree species; 2.Tagging each tree with an identifying number and recording its location on a map; 3.Measuring the trunk diameter at a point 54 inches above grade; 4.Evaluating the health and structural condition using a scale of 1 – 5: 5 - A healthy, vigorous tree, reasonably free of signs and symptoms of disease, with good structure and form typical of the species. 4 - Tree with slight decline in vigor, small amount of twig dieback, minor structural defects that could be corrected. 3 - Tree with moderate vigor, moderate twig, and small branch dieback, thinning of crown, poor leaf color, moderate structural defects that might be mitigated with regular care. 2 - Tree in decline, epicormic growth, extensive dieback of medium to large branches, significant structural defects that cannot be abated. 1 - Tree in severe decline, dieback of scaffold branches and/or trunk; most of foliage from epicormics; extensive structural defects that cannot be abated. 0 - Tree is dead. 5.Rating the suitability for preservation as “high”, “moderate” or “low”. Suitability for preservation considers the health, age and structural condition of the tree, and its potential to remain an asset to the site for years to come. High: Trees with good health and structural stability that have the potential for longevity at the site. Moderate: Trees with somewhat declining health and/or structural defects than can be abated with treatment. The tree will require more intense management and monitoring, and may have shorter life span than those in ‘good’ category. Low: Trees in poor health or with significant structural defects that cannot be mitigated. Tree is expected to continue to decline, regardless of treatment. The species or individual may have characteristics that are undesirable for landscapes, and generally are unsuited for use areas. Exhibit AItem 12 Attachment A - Ordinance of the Council of Authorizing Work in the Baylands Related to the Adjacent Development at 2100-2400 Geng Road (24- PLN-00356)        Item 12: Staff Report Pg. 8  Packet Pg. 490 of 613  Preliminary Arborist Report, 2100 – 2400 Geng Road Revised August 2025 Page 2 HortScience | Bartlett Consulting, Divisions of The F.A. Bartlett Tree Expert Company Description of Trees Two hundred and seventy (270) trees were assessed, representing 26 species (Table 1). Blue gum was the most common species with 49 trees, followed by river she-oak with 43, and coast redwood with 33. While species like coast live oak and coast redwood are native to the Palo Alto area, none of the assessed trees appeared to be indigenous to the site. Trees were distributed throughout the entire site, with many lining the property boundaries and others grouped together in landscaped areas next to buildings. Overall, 53 trees were in good condition, 162 were in fair condition, and 55 were in poor condition (Table 1). Descriptions of each tree are found in the Tree Assessment Form and approximate locations are shown on the Tree Assessment Map (see Exhibits). Table 1: Condition ratings and frequency of occurrence of trees 2100 – 2400 Geng Road, Palo Alto Common Name Scientific Name Condition Total Poor (1-2) Fair (3) Good (4-5) Blackwood acacia Acacia melanox lon 2 4 6 12 Japanese maple Acer palmatum - 3 1 4 African fern-pine Afrocarpus falcatus - 2 - 2 Black alder Alnus glutinosa - 1 - 1 European white birch Betula pendula - 6 - 6 River she-oak Casuarina cunninghamiana 7 29 7 43 Western redbud Cercis occidentalis - - 1 1 River red um Eucal ptus camaldulensis 2 6 8 16 Blue um Eucal ptus globulus 33 15 1 49 Raywood ash Fraxinus angustifolia 'Ra wood' 6 7 - 13 Ever reen ash Fraxinus uhde - 1 - 1 Gink o Ginkgo biloba - 1 - 1 Silk oak Grevillea robusta - 5 - 5 Chinese flame tree Koelreuteria bipinnata - - 1 1 Gloss prive Ligustrum lucidum 4 2 - 6 Sweet um Liquidambar st raciflua 1 20 2 23 Southern ma nolia Magnolia grandiflora - - 2 2 Crabapple Malus s lvestris - 8 1 9 Ma ten Ma tenus boaria - 1 - 1 Canar Island date palm Phoenix canariensis - - 2 2 Cherr Prunus sp. - - 2 2 Coast live oak Quercus agrifolia - 6 3 9 Holl oak Quercus ilex - 2 - 2 Yellow willow Salix lasiandra - 1 - 1 Coast redwood Sequoia sempervirens - 22 11 33 Exhibit AItem 12 Attachment A - Ordinance of the Council of Authorizing Work in the Baylands Related to the Adjacent Development at 2100-2400 Geng Road (24- PLN-00356)        Item 12: Staff Report Pg. 9  Packet Pg. 491 of 613  Preliminary Arborist Report, 2100 – 2400 Geng Road Revised August 2025 Page 3 HortScience | Bartlett Consulting, Divisions of The F.A. Bartlett Tree Expert Company Common Name Scientific Name Condition Total Poor (1-2) Fair (3) Good (4-5) Water um Tristaniopsis laurina - 20 5 25 Total 55 162 53 270 Of the 43 river she-oaks, seven were in good condition, 29 were in fair condition, and seven were in poor condition. Condition was largely related to available growing space and tree structure. Most trees grew close together in small groups. She-oaks in good condition had good structure and vigor. Those in fair condition had moderately undesireable structural features such as a low live crown ratio and/or a phototropic lean. Those in poor condition had more considerable structural deficiencies like old topping cuts. Development stage varied from young to mature, indicated by diameters measuring between 6 – 25 inches. Eleven (11) redwoods were in good condition and 22 were in fair condition. Development stage was mostly semi- mature with diameters measuring between 17 – 35 inches. Redwoods in fair condition often exhibited signs of drought stress like twig dieback and browning foliage. Those in good condition had greener, fuller crowns (Photo 2). Photo 1: River she-oaks #200 – 202 (left – right) competed for space in a small planter. Each was in good condition. Photo 2: Coast redwoods #116 – 122 (left – right) were in good condition with dense reen folia e. Exhibit AItem 12 Attachment A - Ordinance of the Council of Authorizing Work in the Baylands Related to the Adjacent Development at 2100-2400 Geng Road (24- PLN-00356)        Item 12: Staff Report Pg. 10  Packet Pg. 492 of 613  Preliminary Arborist Report, 2100 – 2400 Geng Road Revised August 2025 Page 4 HortScience | Bartlett Consulting, Divisions of The F.A. Bartlett Tree Expert Company Forty-nine (49) blue gums were assessed. Forty-eight (48) were off-site and had branches that extended into the subject property by up to 40 feet. Trunks were near the property line (Photo 3). Blue gum #24 was located on the subject property. Of all blue gums, 33 were in poor condition, 15 were in fair condition, and #23 was in good condition. Trunks were usually not accessible behind the fence, and diameters were estimated to be up to 56 inches. Twenty (20) water gums were in fair conditon and five were in good condition. Condition was informed by growing space availability, with those in fair condition being heavily suppressed by nearby buildings. Those in good condition had more space to develop good branching structure. Trees were semi-mature to mature in development, indicated by diameters between 7 – 15 inches. Twenty-three (23) sweetgums were assessed. Most (20 trees) were in fair condition, often suppressed by nearby buildings and having structural deficiencies like codominant trunks. Sweetgums #63 and 131 were in good condition, while #81 was in poor condition. All were semi- mature in development with diameters ranging between 10 – 19 inches. Eight of the 16 river red gums were in good condition, six were fair, and #212 and 213 were poor. Multiple stems arose from a single point on most trees at a height of between 12 – 20 feet. Trees in good condition were more vigorous than trees in fair condition, and had fewer negative features such as improper heading cuts or sapsucker damage. Poor condition river red gums had very low vigor and/or branch dieback and epicormic sprouting. Diameters ranged from 12 – 43 inches, representing semi-mature to mature development stages. The 13 Raywood ash trees were either in fair (7 trees) or poor (6 trees) condition. Multiple upright stems arose from a single point on all trees (Photo 4). Condition varied with overall vigor. Fair condition trees had denser foliage than those in poor condition. Diameters measured between 11 – 21 inches. Photo 3: Trunks of off-site blue gums were often close to the property line fence. Photo 4: Raywood ash trees #101 – 105 (left – right, foreground) had many narrow branch attachments at a single point on the trunk. Exhibit AItem 12 Attachment A - Ordinance of the Council of Authorizing Work in the Baylands Related to the Adjacent Development at 2100-2400 Geng Road (24- PLN-00356)        Item 12: Staff Report Pg. 11  Packet Pg. 493 of 613  Preliminary Arborist Report, 2100 – 2400 Geng Road Revised August 2025 Page 5 HortScience | Bartlett Consulting, Divisions of The F.A. Bartlett Tree Expert Company Twelve (12) blackwood acacias were assessed. Six were in good condition, four were fair, and #160 and 234 were poor. Diameters measured between 9 – 32 inches. Acacia #25 was located on the neighboring property, with branches extending approximately 7 feet into the project area. Eight crabapples were in fair condition while #13 was in good condition. Fair condition crabapples were often suppressed. All had multiple attachments at a single point on the trunk. Diameters measured between 5 – 10 inches. Nine coast live oaks were in fair (6 trees) or good (#219 – 221) condition. Five oaks were (#219 – 221, 227, and 228) located off-site, and had branches extending into the subject property by up to approximately 15 feet. Trunks measured between up to 19 inches. Six European white birch were in fair condition. Thin foliage was concentrated at the top of each tree. Development stage was young, represented by diameters between 6 – 10 inches. Six glossy privets were in fair (#232 and 251) or poor (#214, 229, 246, and 247) condition. Condition varied with differences in overall vigor. Multiple stems arose from the base of most trees, measuring between 4 – 8 inches. Privet #229 was off-site. The remaining 14 species were represented by 5 trees or fewer:  Five silk oaks were in fair condition. Four were semi-mature in development with trunks between 7 – 15 inches. Silk oak #223 was mature in development with a 32-inch diameter.  Japanese maple #34 was in good condition while #147, 148, and 154 were fair. Individual stems measured between 4 – 6 inches. Each was located at the foot of a nearby building, resulitng in asymmetric crown profiles (Photo 5).  African fern-pines #143 and 144 were in fair condition. Diameters measured 16 and 13 inches.  Southern magnolias #217 and 218 measured 19 and 12 inches in diameter, respectively. Both were in good condition.  Canary Island date palms #22 and 252 were in good condition. Palm #22 was off-site, with fronds extending into the subject property by approximately 13 feet. Eight (8) feet of brown trunk was below the lowest living frond. Palm #252 was taller with approximately 18 feet of brown trunk.  Cherries #68 and 74 were in good condition. Trunks below 7 and 10 inches, respectively. Multiple small stems arose from an apparent graft at 4 feet on both trees. Photo 5: Japanese maple #34 was suppressed and one-sided due to the nearb buildin . Exhibit AItem 12 Attachment A - Ordinance of the Council of Authorizing Work in the Baylands Related to the Adjacent Development at 2100-2400 Geng Road (24- PLN-00356)        Item 12: Staff Report Pg. 12  Packet Pg. 494 of 613  Preliminary Arborist Report, 2100 – 2400 Geng Road Revised August 2025 Page 6 HortScience | Bartlett Consulting, Divisions of The F.A. Bartlett Tree Expert Company  Holly oaks #42 and 43 were off-site and had branches extending into the subject property by approximately 14 and 9 feet, respectively. Both were in fair conditon and suppressed. Trunks were estimated at 7 (#42) and 6 (#43) inches in diameter.  Black alder #50 was in fair condition. The 7-inch diameter trunk leaned to the west.  Western redbud #3 was in good condition. Codominant trunks arose from 3 feet to create a rounded crown. The trunk measured 7 inches below the attachment.  Evergreen ash #51 had a very narrowly attached codominant trunks with a seam from the base to 3 feet. Individual diameters measured 11 and 10 inches. Overall condition was fair.  Ginkgo #222 was in fair condition, having a one-sided crown to the east. The trunk was 15 inches in diameter.  Chinese flame tree #124 had an 11-inch diameter trunk. Multiple stems arose from wide attachments at approximately 10 feet and the canopy was slightly thin. Overall condition was fair.  Mayten #95 was in fair condition. It had an 11-inch diameter trunk.  Yellow willow #44 as off-site, and had branches that reached approximately 15 feet into the subject property. Codominant trunks emerged from the base with estimated diameters of 20 and 12 inches. Palo Alto Tree Protection Requirements City of Palo Alto Municipal Code, Title 8, Chapter 8.10 (Trees & Landscape Preservation and Management), describes Protected trees as certain native species with a minimum trunk diameter of either 11.5 or 18 inches, and all other species with a minimum diameter of 15 inches. Species with high water use, invasive properties, or undesirable fruit are excluded. Of the trees assessed, species that meet exclusion requirements are black alder, European white birch, blackwood acacia, blue gum, Canary Island date palm, evergreen ash, river red gum, and yellow willow. All street trees and other public trees are also considered Protected, regardless of species. One hundred and thirty-eight (138) trees meet the criteria for Protected status: eighty-seven (87) are large enough to be considered protected mature trees; 48 blue gums appear to be on City property at Baylands Athletic Center, making them public trees; two trees (#7 and 20) are street trees. Protected trees are regulated by the City of Palo Alto and cannot be removed without a permit. Replacement tree plantings will be required for the removal of any Protected trees. Protected status of each tree is provided in the Tree Assessment Form (see exhibits). Exhibit AItem 12 Attachment A - Ordinance of the Council of Authorizing Work in the Baylands Related to the Adjacent Development at 2100-2400 Geng Road (24- PLN-00356)        Item 12: Staff Report Pg. 13  Packet Pg. 495 of 613  Preliminary Arborist Report, 2100 – 2400 Geng Road Revised August 2025 Page 7 HortScience | Bartlett Consulting, Divisions of The F.A. Bartlett Tree Expert Company Suitability for Preservation Before evaluating the impacts that will occur during development, it is important to consider the quality of the tree resource itself, and the potential for individual trees to function well over an extended length of time. Trees that are preserved on development sites must be carefully selected to make sure that they may survive development impacts, adapt to a new environment and perform well in the landscape. Our goal is to identify trees that have the potential for long-term health, structural stability, and longevity. For trees growing in open fields, away from areas where people and property are present, structural defects and/or poor health present a low risk of damage or injury if they fail. We must be concerned, however, about safety in use areas. Therefore, where development encroaches into existing plantings, we must consider their structural stability as well as their potential to grow and thrive in a new environment. Where development will not occur, the normal life cycles of decline, structural failure, and death should be allowed to continue. Evaluation of suitability for preservation considers several factors:  Tree health Healthy, vigorous trees are better able to tolerate impacts such as root injury, demolition of existing structures, changes in soil grade and moisture, and soil compaction than non- vigorous trees are. For example, many blue gums were in poor condition. These trees would not tolerate construction impacts as well as those in fair condition.  Structural integrity Trees with significant amounts of wood decay and other structural defects that cannot be corrected are more likely to fail. Such trees should not be preserved in areas where damage to people or property is likely.  Species response There is a wide variation in the response of individual species to construction impacts and changes in the environment. For example, coast redwood and river she-oak are tolerant of root severance and general construction impacts. Sweetgum is moderately tolerant. Blue gum is intolerant.  Tree age and longevity Old trees, while having significant emotional and aesthetic appeal, have limited physiological capacity to adjust to an altered environment. Young trees are better able to generate new tissue and respond to change. Most trees in this assessment were semi- mature or mature in development stage.  Invasiveness Species which spread across a site and displace desired vegetation are not always appropriate for retention. This is particularly true when indigenous species are displaced. The California Invasive Plant Inventory Database (https://www.cal-ipc.org/paf/) lists species identified as being invasive. Palo Alto is part of the Central West Floristic Province. Blackwood acacia, blue gum, Canary Island date palm, and glossy privet have limited invasive potential. Mayten is on the watch list. Each tree was rated for suitability for preservation based upon its age, health, structural condition, and ability to safely coexist within a development environment (Table 2, following page). Exhibit AItem 12 Attachment A - Ordinance of the Council of Authorizing Work in the Baylands Related to the Adjacent Development at 2100-2400 Geng Road (24- PLN-00356)        Item 12: Staff Report Pg. 14  Packet Pg. 496 of 613  Preliminary Arborist Report, 2100 – 2400 Geng Road Revised August 2025 Page 8 HortScience | Bartlett Consulting, Divisions of The F.A. Bartlett Tree Expert Company Table 2: Tree suitability for preservation. 2100 – 2400 Geng Road, Palo Alto High Trees in good health and with structural stability that have the potential for longevity at the site. Six trees had high suitability for preservation: Canary Island date palms #22 and 252, coast live oak #219, river red gum #216, and river she-oaks #200 and 201. Moderate Trees in fair health and/or with structural defects that may be abated with treatment. Trees in this category require more intense management and monitoring, and may have shorter lifespans than those in the “high” category. One hundred and twenty-three (123) trees had moderate suitability for preservation: black alder #50, nine blackwood acacias, blue gum #23, cherries #68 and 74, Chinese flame tree #124, four coast live oaks, 23 coast redwoods, nine crabapples, evergreen ash #51, ginkgo #222, holly oaks #42 and 43, Japanese maple #34, mayten #95, 11 river red gums, 19 river she- oaks, silk oaks #223 and 230, southern magnolias #217 and 218, eight sweetgums, 24 water gums, and western redbud #3. Low Trees in poor health or with significant defects in structure that cannot be abated with treatment. These trees can be expected to decline regardless of management. The species or individual tree may possess either characteristics that are undesirable in landscape settings or be unsuited for use areas. One hundred and forty-one (141) trees had low suitability for preservation: African fern-pines #143 and 144, blackwood acacias #19, 160, and 234, 48 blue gums, four coast live oaks, 10 coast redwoods, six European white birch, six glossy privets, Japanese maples #147, 148, and 154, 13 Raywood ash, four river red gums, 22 river she-oaks, silk oaks #231, 233, and 235, 15 sweetgums, water gum #139, and yellow willow #44. We consider trees with high suitability for preservation to be the best candidates for preservation. Retention of trees with moderate or low suitability for preservation depends upon the intensity of proposed site changes and the use nature of the site. Exhibit AItem 12 Attachment A - Ordinance of the Council of Authorizing Work in the Baylands Related to the Adjacent Development at 2100-2400 Geng Road (24- PLN-00356)        Item 12: Staff Report Pg. 15  Packet Pg. 497 of 613  Preliminary Arborist Report, 2100 – 2400 Geng Road Revised August 2025 Page 9 HortScience | Bartlett Consulting, Divisions of The F.A. Bartlett Tree Expert Company Preliminary Evaluations of Impacts and Recommendations Appropriate tree retention develops a practical match between the location and intensity of construction activities with the quality and health of trees. The Tree Assessment was the reference point for tree condition and quality. Impacts from construction were estimated using a conceptual site plan (Geng Road Site, Dahlin Group and CBG, dated 7/25/25), a Tree Disposition Plan (The Guzzardo Partnership, dated 8/26/2025) and conversations with the project team (to date 8/28/2025). Plans are preliminary in nature. As such, this evaluation of impacts must be considered preliminary. The site plan depicted locations of new townhomes and associated access roads. All existing structures will be demolished. Improvements would fill the entire site, property line to property line. A storm line is proposed off-site along the edge of the Baylands Athletic Center. No opportunities for tree preservation exist within the property. Off-site trees adjacent to the project area will be impacted by the proposed construction including root severance and crown pruning. Impacts may be severe. First, demolition of existing infrastructure and landscape may damage trees. Second, grading, excavation, and other construction activities will injure trees, both directly by mechanical injury and indirectly by altering drainage. Most notably, a retaining wall is proposed at the property line on the north side of the site near a row of large, mature blue gums. Finally, existing branches may encroach into the site, requiring significant pruning. The Project proposes to remove 207 existing trees within the project site and two street trees (209 total tree removals). The grade over the entire site will be raised, and no trees can be preserved within the boundaries. Of these, 83 trees are considered Protected trees by the City of Palo Alto and will require replacement (see Preliminary Tree Disposition and Estimate of Value table in the Exhibits). Forty-five (45) trees were near the property boundary of Baylands Athletic Center and identified for potential preservation due to the installation of a retaining wall at the property line. All were mature blue gums, and unlikely to respond well to drastic site changes such as the proposed retaining wall and grade change. As a species, blue gums are intolerant of root impacts. The retaining wall is proposed immediately adjacent to the stand of trees at the property line. I expect impacts to be severe, and some trees may sustain impacts that exceed their tolerances. Until excavation begins or an exploratory trench is dug to expose roots, impacts must be considered preliminary. Disposition may change depending on expected impacts if preservation is not expected to be successful. I recommend reevaluating as designs develop. Palm #22, blue gums #23 and 253, and blackwood acacia #25 were also located off-site at Baylands Athletic Center. Near these trees, no retaining wall will be installed. I expect impacts to be negligible for palm #22 and moderate for trees #23, 25, and 253. These four trees are identified for preservation. The remaining 12 trees on private property bordering the site are also identified for potential preservation. Impacts may be severe, depending on the required root severance during installation of retaining walls and clearance pruning. Disposition may change depending on expected impacts if preservation is not expected to be successful. I recommend reevaluating as designs develop. The Project’s tree removal requirements are a result of coastal flooding issues. The Project site’s elevation is currently between 6 and 10 feet above sea level. The site lies in a FEMA flood zone of AE-11, meaning that the site could flood up to 11 feet above sea level in a severe storm or high tide event. To mitigate this, the entire site must be raised to a minimum of 11 feet above sea level by importing 1 – 6 feet of additional soil across the site. Exhibit AItem 12 Attachment A - Ordinance of the Council of Authorizing Work in the Baylands Related to the Adjacent Development at 2100-2400 Geng Road (24- PLN-00356)        Item 12: Staff Report Pg. 16  Packet Pg. 498 of 613  Preliminary Arborist Report, 2100 – 2400 Geng Road Revised August 2025 Page10 The Project site is zoned for multifamily housing, with a portion of the site designated in the City’s 6th Cycle Housing Element as a housing inventory site. Redevelopment of the project site for these uses is not possible without the entire site grade being raised. Consistent with Palo Alto Municipal Code Section 8.10.050 (d)(1), there is no feasible way to retain the protected trees without reducing the otherwise-permissible buildable area by more than twenty-five percent. Based on the Project sponsor’s analysis, there is no financially feasible design alternative that would allow for retention of these protected trees in connection with redevelopment of the site for housing. The Project will fully mitigate the protected tree removals with a robust replacement tree planting plan, prioritizing native species, climate-adaptive drought tolerant species (in alignment with Palo Alto Municipal Code Section 8.10.030 (b)(2), and 8.10.050 (d)(3)(ii)), and species that provide high quality habitat for birds and other wildlife. Because the plans are preliminary, there may be opportunities to reduce tree impacts. The ability to preserve trees on this site and along the edges of the property depends on 1) selecting trees with moderate or good suitability for preservation and 2) establishing a tree protection zone large enough to sustain tree health and stability. All plans should include surveyed tree trunk locations so that impacts can be accurately assessed, and adequate tree protection measures can be determined. Once a design alternative is selected, impacts to trees should be revisited. Estimate of Value To estimate the reproduction cost of each tree, I used the cost approach, reproduction method, trunk formula technique, as described in the Guide for Plant Appraisal, 10th edition (International Society of Arboriculture, Atlanta GA, 2018). In addition, I referred to Species Classification and Group Assignment (2004), a publication of the Western Chapter of the International Society of Arboriculture. When estimating reproduction cost, the trunk formula technique considers four factors: size, condition, functional limitations, and external limitations. Size is measured as trunk diameter, normally 54 inches above grade. Condition reflects tree health and structural integrity. Functional limitations reflect constraints to tree development based on the site and species. For example, the off-site blue gums along the north edge of the property were crowded together, and competed for available growing space. Trees in this row were depreciated for the limited growing area and proximity to the property boundary. I did not note any external limitations. Based on the information gathered, I estimated the reproduction cost for individual trees to range from $250 to $26,950, totaling $943,838 for all trees. The estimated value of trees identified for removal was $791,784 ($411,250 Protected). The estimated value of trees identified for potential preservation was $142,045 ($134,300 Protected). The estimated value of trees identified for preservation was $9,605 (all Protected). Values per tree are depicted in the Preliminary Disposition and Estimate of Value exhibit (see exhibits). HortScience | Bartlett Consulting, Divisions of The F.A. Bartlett Tree Expert Company Exhibit AItem 12 Attachment A - Ordinance of the Council of Authorizing Work in the Baylands Related to the Adjacent Development at 2100-2400 Geng Road (24- PLN-00356)        Item 12: Staff Report Pg. 17  Packet Pg. 499 of 613  Preliminary Arborist Report, 2100 – 2400 Geng Road Revised August 2025 Page 11 HortScience | Bartlett Consulting, Divisions of The F.A. Bartlett Tree Expert Company Palo Alto Tree Replacement Tree replacement mitigation is required for Protected tree removals. Replacement quantities are based on the average canopy spread of the removed tree. Two options are presented in the Palo Alto Tree Technical Manual for Replacement Trees or Alternative Trees (Figure 1). Individual assignments for replacement trees are described in the Preliminary Disposition and Estimate of Value exhibit (see exhibits). The project’s landscape architect will use these ratios to inform the replacement planting plan. Figure 1: Replacement tree matrix. Sourced from Palo Alto Tree Technical Manual. Exhibit AItem 12 Attachment A - Ordinance of the Council of Authorizing Work in the Baylands Related to the Adjacent Development at 2100-2400 Geng Road (24- PLN-00356)        Item 12: Staff Report Pg. 18  Packet Pg. 500 of 613  Preliminary Arborist Report, 2100 – 2400 Geng Road Revised August 2025 Page 12 HortScience | Bartlett Consulting, Divisions of The F.A. Bartlett Tree Expert Company Preliminary Tree Preservation Guidelines Trees on adjacent properties may be impacted by construction activities. The key to tree preservation is to minimize adverse impacts near trees to be retained. The following are recommendations for design and construction phases that will assist in successful tree preservation. 1. Reevaluate tree disposition as project plans progress. 2. The Tree Protection Zone shall be the project property line. The project’s security fence will serve as the tree protection fencing. 3. Off-site trees may require pruning to provide vertical clearance for construction. All pruning shall be completed by a Certified Arborist or Tree Worker and adhere to the latest edition of the ANSI Z133 and A300 standards as well as the Best Management Practices -- Tree Pruning published by the International Society of Arboriculture. 4. On-site trees to be removed that have branches extending into the canopy of off-site trees to remain must be removed by a qualified arborist and not by construction contractors. The qualified arborist should remove the tree in a manner that causes no damage to the trees and understory to remain. 5. Any grading, construction, demolition or other work that is expected to encounter tree roots should be monitored by the Consulting Arborist. 6. Enlist the project arborist monitor excavation for the footing of the retaining wall along the north edge of the property. Once roots are exposed, recommendations can be made on management decisions. Overall dispositions may change depending on the size and number of roots encountered. 7. Enlist the project arborist to monitor off-site trees identified for potential preservation on a monthly basis throughout the construction timeline to monitor any changes in condition. 8. If injury should occur to any tree during construction, it should be evaluated as soon as possible by the Consulting Arborist so that appropriate treatments can be applied. 9. Any roots damaged during grading or construction shall be exposed to sound tissue and cut cleanly with a saw. 10. All tree work shall comply with the Migratory Bird Treaty Act as well as California Fish and Wildlife code 3503-3513 to not disturb nesting birds. To the extent feasible tree pruning and removal should be scheduled outside of the breeding season. Breeding bird surveys should be conducted prior to tree work. Qualified biologists should be involved in establishing work buffers for active nests. If you have any questions about my observations or recommendations, please contact me. HortScience | Bartlett Consulting Ryan Suttle, Consulting Arborist & Urban Forester ISA Board Certified Master Arborist, Utility Specialist No. WE-12647BU ISA Tree Risk Assessment Qualified ASCA Registered Consulting Arborist #813 ASCA Tree and Plant Appraisal Qualified Exhibit AItem 12 Attachment A - Ordinance of the Council of Authorizing Work in the Baylands Related to the Adjacent Development at 2100-2400 Geng Road (24- PLN-00356)        Item 12: Staff Report Pg. 19  Packet Pg. 501 of 613  Preliminary Arborist Report, 2100 – 2400 Geng Road Revised August 2025 Page 13 HortScience | Bartlett Consulting, Divisions of The F.A. Bartlett Tree Expert Company Exhibits Tree Assessment Form Tree Assessment Map Preliminary Tree Disposition and Estimate of Value Exhibit AItem 12 Attachment A - Ordinance of the Council of Authorizing Work in the Baylands Related to the Adjacent Development at 2100-2400 Geng Road (24- PLN-00356)        Item 12: Staff Report Pg. 20  Packet Pg. 502 of 613  Tree No. Species Trunk Diameter (in.) Protected Tree? Condition 1=poor 5=excellent Suitability for Preservation Canopy Spread (N,E,S,W) (ft.) Comments 1 River she-oak 18 Yes 4 Moderate 10,15,12,10 Codominant trunks arise from 10’; high crown; suppressed south. 2 River she-oak 19 Yes 4 Moderate 12,8,15,10 Codominant trunks arise from 12&14’; narrow suppressed crown. 3 Western redbud 7 No 4 Moderate 6,6,6,6 Codominant trunks arise from 3’; round crown. 4 Crabapple 5 No 3 Moderate 7,2,6,7 Suppressed west; no lower branching; swollen base. 5 Crabapple 8 No 3 Moderate 5,8,7,5 Codominant trunks arise from 4’; high crown; suppressed south. 6 Crabapple 8 No 3 Moderate 10,8,5,7 Multiple trunks arise from 5’; high crown; suppressed north. 7 River she-oak 24 Yes; Street Tree 4 Moderate 17,17,17,17 Street tree; codominant trunks arise from high in crown; topping cuts throughout crown. 8 Crabapple 7 No 3 Moderate 5,8,7,3 Multiple trunks arise from 5’; no lower branches. 9 Crabapple 8 No 3 Moderate 13,7,8,10 Multiple trunks arise from 5’; no lower branches. 10 Crabapple 7 No 3 Moderate 7,4,6,6 Multiple trunks arise from 6’; no lower branches; messy structure. 11 Crabapple 7 No 3 Moderate 7,7,7,7 Wide multiple trunks arise from 4’; 8”x2” basal decay cavity. 12 Crabapple 7 No 3 Moderate 7,3,5,9 Heavily suppressed north; trunk bends north at 2’. 13 Crabapple 10 No 4 Moderate 14,10,10,8 Multiple trunks arise from 5’; no lower branches; swollen base. 14 River she-oak 11 No 3 Moderate 12,10,12,12 Codominant trunks arise from 14’; narrow thin crown. 15 River she-oak 18 Yes 3 Moderate 10,12,14,11 Codominant trunks arise from 14’; narrow thin crown; southern trunk leans south. 16 River she-oak 18 Yes 3 Moderate 7,9,12,12 High narrow crown bows south high in crown; suppressed south. 17 River she-oak 19 Yes 4 Moderate 18,15,18,18 Codominant trunks arise from high in crown; topping cuts throughout crown. 18 Blackwood acacia 25 No; invasive, Cal-IPC 4 Moderate 22,22,22,22 Exposed surface roots; single upright trunk. 19 Blackwood acacia 20 No; invasive, Cal-IPC 3 Low 10,8,12,12 Codominant trunks arise from 7’; crown weight is southern. 20 River she-oak 18 Yes; Street Tree 3 Low 16,14,12,15 Street tree; straight upright crown; dead and dying branches throughout crown. Tree Assessment 2100 -2400 Geng Road Palo Alto, CA November 2024 Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 21  Packet Pg. 503 of 613  Tree No. Species Trunk Diameter (in.) Protected Tree? Condition 1=poor 5=excellent Suitability for Preservation Canopy Spread (N,E,S,W) (ft.) Comments Tree Assessment 2100 -2400 Geng Road Palo Alto, CA November 2024 21 Blackwood acacia 18 No; invasive, Cal-IPC 4 Moderate 15,15,15,15 Straight upright trunk; some decay on lowest branch (4”); good form. 22 Canary Island date palm 40 Yes; on City property 4 High 10,10,10,10 Off-site tagged on fence; extends over property by 13’; 8’ wood feet of brown trunk; heavily suppressed under blue gum. 23 Blue gum 42 Yes; on City property 4 Moderate 30,25,40,20 Off-site tagged on fence; extends over property by 40’; high crown; heading cuts throughout. 24 Blue gum 26 No; invasive, Cal-IPC 3 Low 20,5,9,24 S-shape in trunk @ 20’; sap sucker evidence on upper crown. 25 Blackwood acacia 12 Yes; on City property 4 Moderate 8,8,7,8 Off-site tagged on fence; extends over site by 7’; straight upright crown; good form and condition. 26 Water gum 8 No 3 Moderate 8,5,7,8 Pruned for light clearance; good young tree. 27 Water gum 7 No 3 Moderate 8,8,8,8 In median planter; round crown; good form. 28 Water gum 8 No 4 Moderate 8,8,8,8 In median planter; round crown; good form. 29 Water gum 9 No 4 Moderate 9,9,9,9 In median planter; round crown; good form. 30 Water gum 9 No 4 Moderate 11,11,11,11 In median planter; round crown; good form. 31 Water gum 9 No 4 Moderate 10,10,10,10 In median planter; round crown; good form. 32 Blackwood acacia 12 No; invasive, Cal-IPC 4 Moderate 5,10,10,10 Narrow codominant trunks arise from 8’; slight lean east. 33 Blackwood acacia 18 No; invasive, Cal-IPC 3 Moderate 14,14,14,14 Multiple trunks arise from 10’; thin crown. 34 Japanese maple 7,6 Yes 4 Moderate 14,5,5,14 Codominant trunks arise from 1’; heavily suppressed under the building; dead twigs. 35 Coast redwood 18 Yes 3 Low 12,12,12,12 In raised planter; twig dieback; brown leaves. 36 Coast redwood 20 Yes 3 Low 10,10,10,10 In raised planter; twig dieback; brown leaves. 37 Coast redwood 19 Yes 3 Low 10,10,10,10 In raised planter; twig dieback; brown leaves. 38 River red gum 32 No; invasive, Cal-IPC 3 Moderate 20,16,10,20 Trunk bows north; high crown; good growth. 39 River red gum 31 No; invasive, Cal-IPC 4 Moderate 21,21,21,25 Trunk bows north; high crown; good growth. 40 River red gum 20 No; invasive, Cal-IPC 4 Moderate 11,6,11,8 Codominant trunks arise from 12’; leans west. Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 22  Packet Pg. 504 of 613  Tree No. Species Trunk Diameter (in.) Protected Tree? Condition 1=poor 5=excellent Suitability for Preservation Canopy Spread (N,E,S,W) (ft.) Comments Tree Assessment 2100 -2400 Geng Road Palo Alto, CA November 2024 41 River red gum 23 No; invasive, Cal-IPC 4 Moderate 14,14,14,14 Multiple trunks arise from 12’; vase shape crown. 42 Holly oak 7 No 3 Moderate 14,6,2,6 Off-site extends over property by 14’; suppressed. 43 Holly oak 6 No 3 Moderate 9,5,2,5 Off-site extends over property by 9’; suppressed. 44 Yellow willow 20,12 No; high water use 3 Low 15,15,10,15 Off-site extends over property by 15’, Codominant trunks lean over property, suppressed. 45 River red gum 35 No; invasive, Cal-IPC 4 Moderate 23,29,18,20 In parking island; leans over property; high crown; good growth. 46 River red gum 32 No; invasive, Cal-IPC 4 Moderate 18,18,18,18 In parking island; multiple trunks arise from 10’; high crown; good growth. 47 River red gum 12 No; invasive, Cal-IPC 4 Moderate 10,10,10,10 Codominant trunks arise from base&12’ wester trunk removed. 48 River she-oak 24 Yes 3 Low 13,13,15,12 Off-site; Codominant trunks; extends over property 13’. 49 Coast live oak 13 Yes 3 Moderate 12,8,8,10 Off-site extends over property by 12’; thin; leans north over property. 50 Black alder 7 No; high water use 3 Moderate 9,9,9,9 Trunk leans west suppressing trees on west side. 51 Evergreen ash 11,10 No; fruit per Palo Alto website 3 Moderate 10,12,15,15 Codominant trunks are fussed from base to 3’; suppressed west. 52 Raywood ash 16 Yes 3 Low 16,16,16,16 In open planter; round crown; multiple trunks arise from 8’; sun- scold. 53 Raywood ash 11 No 3 Low 12,12,12,12 In open planter; round crown; multiple trunks arise from 8’; sun- scold. 54 Raywood ash 13 No 3 Low 11,11,11,11 In open planter; round crown; multiple trunks arise from 8’; sun- scold. 55 Raywood ash 18 Yes 2 Low 15,15,15,15 In open planter; round crown; multiple trunks arise from 8’; sun- scold. 56 Raywood ash 14 No 2 Low 12,11,11,6 In open planter; round crown; multiple trunks arise from 8’; sun- scold; history of branch failure; decay. 57 Raywood ash 18 Yes 2 Low 16,16,15,13 In open planter; round crown; multiple trunks arise from 8’; sun- scold. Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 23  Packet Pg. 505 of 613  Tree No. Species Trunk Diameter (in.) Protected Tree? Condition 1=poor 5=excellent Suitability for Preservation Canopy Spread (N,E,S,W) (ft.) Comments Tree Assessment 2100 -2400 Geng Road Palo Alto, CA November 2024 58 Raywood ash 16 Yes 3 Low 15,15,15,15 In open planter; round crown; multiple trunks arise from 8’; sun- scold. 59 Raywood ash 16 Yes 3 Low 15,15,15,15 In open planter; round crown; multiple trunks arise from 8’; thin; sun-scold. 60 Raywood ash 14 No 3 Low 16,15,15,15 In open planter; round crown; multiple trunks arise from 8’; thin; sun-scold. 61 Raywood ash 14 No 3 Low 11,12,12,13 In open planter; round crown; multiple trunks arise from 8’; thin; sun-scold. 62 Sweetgum 14 No 3 Low 12,4,12,12 High crown suppressed by building. 63 Sweetgum 16 Yes 4 Moderate 18,15,18,18 Multiple trunks arise from 15’; seams in attachments. 64 Sweetgum 14 No 3 Low 9,5,12,9 High crown suppressed by building. 65 Coast redwood 30 Yes 3 Low 20,20,20,20 Heavily suppressed by building on east; high crown. 66 Coast redwood 29 Yes 3 Low 13,13,13,13 Heavily suppressed by building on east; high crown. 67 Coast redwood 31 Yes 3 Low 17,17,17,17 Heavily suppressed by building on east; high crown. 68 Cherry 7 No 4 Moderate 5,5,5,5 Grafted at 4’; multiple trunks arise from 4’; healthy crown. 69 Sweetgum 12 No 3 Low 20,15,2,15 High crown suppressed by building. 70 Sweetgum 11 No 3 Low 11,10,11,8 Sinuous trunk; suppressed north. 71 Sweetgum 13 No 3 Low 10,12,12,12 Upright trunk; twig dieback. 72 Sweetgum 13 No 3 Low 12,12,8,11 Codominant trunks arise from 12’; no lower branches. 73 Sweetgum 12 No 3 Low 20,15,2,15 High crown suppressed by building. 74 Cherry 10 No 4 Moderate 5,5,9,9 Grafted at 4’; multiple trunks arise from 4’; healthy crown; growth on west side. 75 Coast redwood 26 Yes 3 Low 14,14,14,14 Typical from; tight cluster of trees; high crown. 76 Coast redwood 19 Yes 3 Low 12,12,12,12 Typical from; tight cluster of trees; high crown. 77 Coast redwood 17 No 3 Low 11,11,11,11 Typical from; tight cluster of trees; high crown. 78 Coast redwood 17 No 3 Low 13,13,13,13 Typical from; tight cluster of trees; high crown. 79 Coast redwood 32 Yes 4 Moderate 15,15,15,15 Typical from; tight cluster of trees; high crown. 80 Coast redwood 28 Yes 3 Moderate 13,13,13,13 Typical from; tight cluster of trees; high crown. 81 Sweetgum 10 No 2 Low 10,8,8,7 High crown; decay on trunk; poor and condition form. 82 Coast redwood 25 Yes 3 Moderate 12,12,12,12 Typical from; tight cluster of trees; high crown; suppressed on southeast. Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 24  Packet Pg. 506 of 613  Tree No. Species Trunk Diameter (in.) Protected Tree? Condition 1=poor 5=excellent Suitability for Preservation Canopy Spread (N,E,S,W) (ft.) Comments Tree Assessment 2100 -2400 Geng Road Palo Alto, CA November 2024 83 Coast redwood 21 Yes 3 Moderate 8,8,8,8 Typical from; tight cluster of trees; high crown; suppressed on west. 84 Coast redwood 26 Yes 3 Moderate 13,13,13,13 Typical from; tight cluster of trees; high crown; suppressed on north. 85 Coast redwood 28 Yes 3 Moderate 14,14,14,14 Typical from; suppressed by building. 86 Coast redwood 27 Yes 3 Moderate 13,13,13,13 Typical from; suppressed by building. 87 European white birch 7 No; high water use 3 Low 6,6,6,6 Upright thin crown; twig dieback in upper crown. 88 Coast redwood 32 Yes 4 Moderate 16,16,16,16 Typical from; good crown and structure; high crown. 89 Coast redwood 25 Yes 3 Moderate 13,13,13,13 Typical from; high crown. 90 Coast redwood 28 Yes 3 Moderate 14,14,14,14 Typical from; high crown. 91 Coast redwood 26 Yes 3 Moderate 12,12,12,12 Typical from; high crown; in tight cluster; suppressed by building. 92 Coast redwood 25 Yes 3 Moderate 12,12,12,12 Typical from; high crown; in tight cluster. 93 Coast redwood 26 Yes 3 Moderate 15,15,15,15 Typical from; high crown; in tight cluster. 94 Coast redwood 31 Yes 3 Moderate 15,15,15,15 Typical from; high crown; in tight cluster. 95 Mayten 11 No 3 Moderate 15,16,10,6 Multiple trunks arise from 6’; suppressed east; moderate form. 96 Water gum 11 No 3 Moderate 12,13,8,5 Heavily suppressed by building; good health. 97 Water gum 11 No 3 Moderate 9,11,9,0 Heavily suppressed by building; good health. 98 Water gum 9 No 3 Moderate 9,10,9,0 Heavily suppressed by building; good health. 99 Water gum 10 No 3 Moderate 0,9,9,0 Heavily suppressed by building; good health. 100 Raywood ash 18 Yes 2 Low 10,8,8,8 Multiple trunks arise from but headed back 12’; thin. 101 Water gum 11 No 3 Moderate 0,11,14,14 Heavily suppressed by building; good health. 102 Water gum 11 No 3 Moderate 4,12,14,14 Heavily suppressed by building; good health. 103 Water gum 11 No 3 Moderate 7,10,13,13 Heavily suppressed by building; good health. 104 Water gum 10 No 3 Moderate 7,0,14,11 Heavily suppressed by building; good health. 105 Water gum 9 No 3 Moderate 0,13,12,11 Heavily suppressed by building; good health. 106 Raywood ash 23 Yes 2 Low 17,17,17,17 Multiple trunks arise from 12’; headed back; thin. 107 Sweetgum 12 No 3 Low 11,12,14,11 High crown suppressed by building. 108 Sweetgum 11 No 3 Low 11,10,10,13 In planter; multiple trunks with cavity at attachment point. 109 Sweetgum 13 No 3 Low 12,0,10,14 High crown suppressed by building. Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 25  Packet Pg. 507 of 613  Tree No. Species Trunk Diameter (in.) Protected Tree? Condition 1=poor 5=excellent Suitability for Preservation Canopy Spread (N,E,S,W) (ft.) Comments Tree Assessment 2100 -2400 Geng Road Palo Alto, CA November 2024 110 Sweetgum 16 Yes 3 Low 12,12,0,12 High crown suppressed by building; thin. 111 Coast redwood 34 Yes 4 Moderate 17,17,17,17 Typical from; good crown and structure; high crown; suppressed by building. 112 Coast redwood 35 Yes 4 Moderate 18,18,18,18 Typical from; good crown and structure; high crown; suppressed by building; good leaf color. 113 Sweetgum 14 No 3 Low 7,7,7,7 Straight upright trunk; thin. 114 Sweetgum 12 No 3 Low 9,8,14,9 Multiple trunks; thin. 115 Sweetgum 11 No 3 Low 14,14,0,14 Wide codominant trunks arise from 12’; thin. 116 Coast redwood 29 Yes 4 Moderate 15,15,15,15 Typical from; good crown and structure; high crown; suppressed; good leaf color. 117 Coast redwood 26 Yes 4 Moderate 12,12,12,12 Typical from; good crown and structure; high crown; suppressed; good leaf color. 118 Coast redwood 30 Yes 4 Moderate 14,14,14,14 Typical from; good crown and structure; high crown; suppressed; good leaf color. 119 Coast redwood 31 Yes 4 Moderate 14,14,14,14 Typical from; good crown and structure; high crown; suppressed; good leaf color. 120 Coast redwood 25 Yes 4 Moderate 15,15,15,15 Typical from; good crown and structure; high crown; suppressed; good leaf color. 121 Coast redwood 27 Yes 4 Moderate 16,16,16,16 Typical from; good crown and structure; high crown; suppressed; good leaf color. 122 Coast redwood 35 Yes 4 Moderate 18,18,18,18 Typical from; good crown and structure; high crown; suppressed; good leaf color. 123 Raywood ash 21 Yes 2 Low 9,12,15,15 Multiple trunks headed back; thin; wide attachments. 124 Chinese flame tree 11 No 4 Moderate 14,14,17,17 Multiple trunks arise from 10’; wide attachments; somewhat thin. 125 River she-oak 18 Yes 3 Moderate 10,12,12,10 High narrow crown; history of branch failure. 126 Blackwood acacia 15 No; invasive, Cal-IPC 4 Moderate 15,15,15,15 Good upright form; base is flat on both the west and east sides. 127 River she-oak 19 Yes 3 Moderate 7,7,12,10 Codominant trunks arise from 12’&14’; thin; suppressed west. 128 River she-oak 14 No 3 Moderate 9,14,9,9 High narrow crown; codominant trunks high in crown. 129 River she-oak 16 Yes 3 Moderate 9,9,9,9 High narrow crown; bleeding at base. Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 26  Packet Pg. 508 of 613  Tree No. Species Trunk Diameter (in.) Protected Tree? Condition 1=poor 5=excellent Suitability for Preservation Canopy Spread (N,E,S,W) (ft.) Comments Tree Assessment 2100 -2400 Geng Road Palo Alto, CA November 2024 130 Blackwood acacia 26 No; invasive, Cal-IPC 4 Moderate 17,17,17,17 Codominant trunks arise from 17’; high crown. 131 Sweetgum 19 Yes 4 Moderate 16,16,16,16 High crown suppressed by building. 132 Sweetgum 19 Yes 3 Moderate 15,15,15,15 Codominant trunks; thin; no lower foliage; Sa sucker evidence. 133 Sweetgum 12 No 3 Moderate 11,12,8,6 Codominant trunks; messy crown. 134 Sweetgum 15 Yes 3 Moderate 19,15,0,15 Codominant trunks; messy crown. 135 Sweetgum 17 Yes 3 Moderate 9,11,11,11 Corrected bow on trunk; high crown; thin. 136 Sweetgum 10 No 3 Moderate 13,12,8,12 Upright trunk thin crown. 137 Sweetgum 12 No 3 Moderate 16,12,12,12 Crooked trunk; thin; one-sided east. 138 Water gum 12 No 3 Moderate 14,9,8,11 Heavily suppressed by building; good health. 139 Water gum 12 No 3 Low 18,5,5,11 Heavily suppressed by building; thin. 140 Water gum 12 No 3 Moderate 10,8,0,10 Heavily suppressed by building; good health. 141 Water gum 13 No 3 Moderate 9,9,5,12 Heavily suppressed by building; good health. 142 Water gum 12 No 3 Moderate 17,3,0,12 Heavily suppressed by building; good health; codominant trunk; gurdling root. 143 African fern-pine 16 Yes 3 Low 15,16,16,0 Leans east away from building; thin; gurdling root; healthy leaves. 144 African fern-pine 13 No 3 Low 10,10,10,10 In planter; wide attachment; good growth. 145 European white birch 8 No; high water use 3 Low 5,5,5,5 High narrow crown; thin. 146 European white birch 10 No; high water use 3 Low 8,8,8,8 Crook at 2’; high narrow crown; thin. 147 Japanese maple 6 No 3 Low 8,0,11,12 Suppressed under building; bows away from structure. 148 Japanese maple 7 No 3 Low 0,0,10,10 Suppressed under building on two sides; bows away from structure. 149 Blackwood acacia 29 No; invasive, Cal-IPC 3 Moderate 9,19,28,15 Leans and bows west away from other trees; multiple trunks arise from 13’; somewhat thin. 150 River she-oak 22 Yes 3 Moderate 9,9,12,6 Multiple trunks arise from 11’; thin; high narrow crown. 151 River she-oak 25 Yes 3 Moderate 11,6,12,12 Multiple trunks arise from 10’; thin; high narrow crown. 152 River she-oak 20 Yes 3 Moderate 8,8,10,8 Codominant trunks arise from 8’; thin; high narrow crown. Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 27  Packet Pg. 509 of 613  Tree No. Species Trunk Diameter (in.) Protected Tree? Condition 1=poor 5=excellent Suitability for Preservation Canopy Spread (N,E,S,W) (ft.) Comments Tree Assessment 2100 -2400 Geng Road Palo Alto, CA November 2024 153 European white birch 7 No; high water use 3 Low 5,5,5,5 High narrow crown; thin. 154 Japanese maple 6,4 Yes 3 Low 0,0,10,12 Suppressed under building on two sides; bows away from structure. 155 European white birch 6 No; high water use 3 Low 2,2,6,5 High narrow crown; heavily suppressed; thin. 156 European white birch 10 No; high water use 3 Low 4,4,8,5 High narrow crown; heavily suppressed; thin. 157 River she-oak 19 Yes 3 Moderate 6,6,10,10 Multiple trunks arise from high in crown; bleeding on trunk at 2’; thin; high narrow crown. 158 River she-oak 16 Yes 3 Moderate 6,6,10,10 Single upright trunk; high narrow crown. 159 River she-oak 15 Yes 3 Moderate 9,9,12,7 Codominant trunks arise from 10’; thin; high narrow crown. 160 Blackwood acacia 9 No; invasive, Cal-IPC 2 Low 5,7,7,6 Bows south; dead top; thin. 161 Blue gum 25 Yes; on City property 2 Low 40,10,10,20 Off-site tagged on fence; can’t see trunk; extends over property by 7’; messy form. 162 Blue gum 38 Yes; on City property 2 Low 30,15,15,30 Off-site tagged on fence; can not see trunk; extends over property by 16’; messy form; pruned away from property. 163 Blue gum 36 Yes; on City property 2 Low 25,20,10,20 Off-site tagged on fence; can’t see trunk; extends over property by 7’; messy form; pruned away from property. 164 Blue gum 38 Yes; on City property 2 Low 10,6,5,15 Off-site tagged on fence; can’t see trunk; extends over property by 8’; messy form; pruned away from property. 165 Blue gum 36 Yes; on City property 3 Low 35,30,20,25 Off-site tagged on fence; can’t see trunk; extends over property by 10’; messy form; pruned away from property. 166 Blue gum 40 Yes; on City property 3 Low 40,50,25,35 Off-site tagged on fence; can’t see trunk; extends over property by 16’; messy form; pruned away from property. 167 Blue gum 56 Yes; on City property 3 Low 40,35,10,5 Off-site tagged on fence; extends over property by 10’; messy form; pruned away from property; leans heavily away from property. 168 Blue gum 40 Yes; on City property 3 Low 40,25,15,5 Off-site tagged on fence; can’t see trunk; extends over property by 10’; messy form; pruned away from property. 169 Blue gum 28,26 Yes; on City property 3 Low 40,10,15,10 Off-site tagged on fence; can’t see trunk; extends over property by 9’; messy form; pruned away from property. Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 28  Packet Pg. 510 of 613  Tree No. Species Trunk Diameter (in.) Protected Tree? Condition 1=poor 5=excellent Suitability for Preservation Canopy Spread (N,E,S,W) (ft.) Comments Tree Assessment 2100 -2400 Geng Road Palo Alto, CA November 2024 170 Blue gum 38 Yes; on City property 3 Low 30,35,15,20 Off-site tagged on fence; can’t see trunk; extends over property by 7’; messy form; pruned away from property. 171 Blue gum 21 Yes; on City property 2 Low 15,10,5,1 Off-site tagged on fence; can’t see trunk; extends over property by 2’; messy form; pruned away from property. 172 Blue gum 19 Yes; on City property 2 Low 15,10,10,10 Off-site tagged on fence; can’t see trunk; extends over property by 8’; messy form; pruned away from property. 173 Blue gum 19 Yes; on City property 2 Low 35,20,10,5 Off-site tagged on fence; can’t see trunk; extends over property by 7’; messy form; pruned away from property. 174 Blue gum 42 Yes; on City property 2 Low 40,55,10,10 Off-site tagged on fence; can’t see trunk; extends over property by 7’; messy form; pruned away from property. 175 Blue gum 53 Yes; on City property 2 Low 40,40,10,15 Off-site tagged on fence; can’t see trunk; doesn’t extend over property, roots are lifting parking lot pavement; pruned and leans away from property. 176 Blue gum 48 Yes; on City property 2 Low 25,20,25,30 Off-site tagged on fence; can’t see trunk; extends over property by 10’; messy form; pruned away from property. 177 Blue gum 42 Yes; on City property 2 Low 35,15,15,30 Off-site tagged on fence; can’t see trunk; extends over property by 4’; messy form; pruned away from property. 178 Blue gum 25 Yes; on City property 2 Low 20,15,10,5 Off-site tagged on fence; can’t see trunk; extends over property by 10’; messy form; pruned away from property; base at fence line. 179 Blue gum 36 Yes; on City property 2 Low 30,10,15,15 Off-site tagged on fence; can’t see trunk; extends over property by 9’; messy form; pruned away from property. 180 Blue gum 17 Yes; on City property 2 Low 5,5,8,4 Off-site tagged on fence; can’t see trunk; extends over property by 4’; messy form; pruned away from property. 181 Blue gum 46 Yes; on City property 3 Low 35,45,15,20 Off-site tagged on fence; can’t see trunk; extends over property by 8’; messy form; pruned away from property. 182 Blue gum 42 Yes; on City property 3 Low 30,15,10,25 Off-site tagged on fence; can’t see trunk; extends over property by 4’; messy form; pruned away from property. 183 Blue gum 16,10,5 Yes; on City property 2 Low 30,10,10,5 Off-site tagged on fence; can’t see trunk; extends over property by 6’; messy form; pruned away from property. 184 Blue gum 25 Yes; on City property 2 Low 25,10,10,20 Off-site tagged on fence; can’t see trunk; extends over property by 6’; messy form; pruned away from property. Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 29  Packet Pg. 511 of 613  Tree No. Species Trunk Diameter (in.) Protected Tree? Condition 1=poor 5=excellent Suitability for Preservation Canopy Spread (N,E,S,W) (ft.) Comments Tree Assessment 2100 -2400 Geng Road Palo Alto, CA November 2024 185 Blue gum 26 Yes; on City property 2 Low 35,25,10,5 Off-site tagged on fence; can’t see trunk; extends over property by 8’; messy form; pruned away from property. 186 Blue gum 28 Yes; on City property 2 Low 15,20,10,5 Off-site tagged on fence; can’t see trunk; extends over property by 9’; messy form; pruned away from property. 187 Blue gum 52 Yes; on City property 3 Low 40,35,20,45 Off-site tagged on fence; can’t see trunk; extends over property by 8’; messy form; pruned away from property. 188 Blue gum 26 Yes; on City property 2 Low 5,10,5,5 Off-site tagged on fence; can’t see trunk; extends over property by 5’; messy form; pruned away from property. 189 River she-oak 10 No 3 Low 6,6,6,6 Codominant trunks arise from 8’; high narrow crown. 190 River she-oak 6 No 2 Low 0,6,8,5 Codominant trunks arise from 8’; branch is horizontal turning at 6”; high narrow crown. 191 River she-oak 10 No 2 Low 5,5,9,6 Single upright trunk; high narrow crown. 192 River she-oak 12 No 3 Low 0,8,12,7 Single upright trunk; high narrow crown. 193 River she-oak 7 No 2 Low 5,5,5,5 No tag; single upright trunk; topped; yellow jacket nest at base; high narrow crown. 194 River she-oak 8 No 2 Low 0,6,8,3 Single upright trunk; high narrow crown. 195 River she-oak 7 No 2 Low 0,7,7,0 Single upright trunk; topped; yellow jacket nest at base; high narrow crown. 196 Blue gum 30 No; invasive, Cal-IPC 2 Low 20,20,30,20 Off-site tagged on fence; can’t see trunk; extends over property by 9’; dieback; pruned away from property. 197 River red gum 26 No; invasive, Cal-IPC 3 Moderate 12,15,20,20 Wide codominant attachment @ 12’;some included bark; good growth. 198 River red gum 39 No; invasive, Cal-IPC 3 Low 16,10,20,20 Wide multiple trunks arise from 20’; branches over property topped. 199 River red gum 30 No; invasive, Cal-IPC 3 Moderate 16,18,20,16 Wide multiple trunks arise from 15&17’; sap sucker evidence; branches over property topped. 200 River she-oak 15 Yes 4 High 10,10,10,10 Single upright trunk; good form; good growth. 201 River she-oak 23 Yes 4 High 17,17,17,17 Codominant upright trunks; good form; good growth. 202 River she-oak 12 No 4 Moderate 6,6,8,8 Codominant upright trunks arise from 12&14’; branches topped; good growth. 203 Water gum 15 Yes 4 Moderate 8,5,12,19 Heavily suppressed by building; good health; codominant trunks. Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 30  Packet Pg. 512 of 613  Tree No. Species Trunk Diameter (in.) Protected Tree? Condition 1=poor 5=excellent Suitability for Preservation Canopy Spread (N,E,S,W) (ft.) Comments Tree Assessment 2100 -2400 Geng Road Palo Alto, CA November 2024 204 Water gum 15 Yes 3 Moderate 14,0,15,16 Heavily suppressed by building; good health; thin. 205 Water gum 10 No 3 Moderate 10,0,10,8 Heavily suppressed by building; good health; thin; multiple trunks arise from 8’. 206 Water gum 10 No 3 Moderate 14,0,12,10 Heavily suppressed by building; good health; thin; codominant and multiple trunks. 207 Water gum 9 No 3 Moderate 12,0,10,8 Heavily suppressed by building; good health; thin; codominant trunks. 208 River red gum 40 No; invasive, Cal-IPC 4 Moderate 24,24,26,24 Wide multiple trunks arise from 12&15’; good growth and condition. 209 Blackwood acacia 32 No; invasive, Cal-IPC 3 Moderate 20,22,18,20 Wide multiple trunks arise from 8’; thin; in small planter. 210 River red gum 22 No; invasive, Cal-IPC 3 Moderate 13,14,15,18 Narrow codominant trunks arise from 10’; sap sucker evidence in upper crown decay on southern branch. 211 River red gum 38 No; invasive, Cal-IPC 3 Low 12,15,20,15 Trunk bow over neighbor property; topped in places; thin. 212 River red gum 32 No; invasive, Cal-IPC 2 Low 26,26,26,26 Narrow codominant trunks arise from 20’; thin; a lot of dead and dying branches. 213 River red gum 26 No; invasive, Cal-IPC 2 Low 26,24,26,28 Wide multiple trunks arise from 12’; thin; only growth is epicormic. 214 Glossy privet 8,6,4 No; invasive, Cal-IPC 1 Low 8,4,5,6 Growing in fence; multiple trunks arise from base; thin; ivy. 215 Coast live oak 18 Yes 3 Low 23,22,20,22 Growing at property fence line; suppressed; high crown. 216 River red gum 43 No; invasive, Cal-IPC 4 High 40,35,35,35 Codominant trunks arise from high in crown; good form and growth; oak under crown. 217 Southern magnolia 19 Yes 4 Moderate 24,22,24,24 Multiple trunks arise from 4’; good form and growth; round crown. 218 Southern magnolia 12 No 4 Moderate 17,17,16,18 Multiple trunks arise from 4’; good form and growth; round crown. 219 Coast live oak 16 Yes 5 High 10,21,8,10 Off-site tagged on fence; extends over the property by 15’. 220 Coast live oak 11 Yes 4 Moderate 8,17,15,10 Off-site tagged on fence; extends over the property by 8’. 221 Coast live oak 15 Yes 4 Moderate 6,11,15,15 Off-site tagged on fence; extends over the property by 4’. 222 Ginkgo 15 Yes 3 Moderate 18,12,18,18 Straight upright crown; one-sided east. Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 31  Packet Pg. 513 of 613  Tree No. Species Trunk Diameter (in.) Protected Tree? Condition 1=poor 5=excellent Suitability for Preservation Canopy Spread (N,E,S,W) (ft.) Comments Tree Assessment 2100 -2400 Geng Road Palo Alto, CA November 2024 223 Silk oak 32 Yes 3 Moderate 18,18,20,18 Multiple trunks arise from 5’; high crown. 224 River she-oak 15 Yes 3 Moderate 15,15,15,15 Straight upright trunk; leans slightly east; minimal lateral branching. 225 River she-oak 6 No 3 Low 12,12,5,12 Codominant trunks arise from 14’; leans slightly east; minimal lateral branching. 226 River she-oak 12 No 2 Low 4,4,4,4 Single topped trunk; no branches. 227 Coast live oak 7 No 3 Low 6,0,4,5 Off-site tagged on fence; trunk embedded in property line fence; doesn’t extend over property. 228 Coast live oak 15 Yes 3 Low 4,4,15,7 Off-site tagged on fence; bows south; doesn’t extend over property. 229 Glossy privet 7,6,5,4,4, 4,4 No; invasive, Cal-IPC 1 Low 8,8,8,8 Off-site; growing in fence; multiple trunks arise from base; thin; ivy. 230 Silk oak 15 Yes 3 Moderate 8,8,8,8 Single upright trunk; narrow high crown. 231 Silk oak 12 No 3 Low 6,6,6,6 Crook in single upright trunk at 2’; narrow high crown. 232 Glossy privet 6 No; invasive, Cal-IPC 3 Low 10,10,0,0 Sucker growth throughout crown; suppressed. 233 Silk oak 7 No 3 Low 6,6,6,6 High narrow crown. 234 Blackwood acacia 17 No; invasive, Cal-IPC 2 Low 17,13,0,0 Leans heavily north; growth only at top. 235 Silk oak 13 No 3 Low 10,10,10,10 High narrow crown; suppressed. 236 River she-oak 21 Yes 3 Low 18,22,25,20 Codominant trunks arise from high in crown; leans slightly south; suppressing other trees. 237 River she-oak 17 Yes 3 Low 5,5,12,10 Codominant trunks arise from high in crown; trunk engulfed in ivy; somewhat suppressed. 238 River she-oak 14 No 3 Low 5,5,10,8 Codominant trunks arise from high in crown; in row of other trees; somewhat suppressed. 239 River she-oak 13 No 3 Low 6,4,8,5 Straight upright trunk; in row of other trees; somewhat suppressed. 240 River she-oak 10 No 3 Low 6,5,8,8 Straight upright trunk; in row of other trees; topped; somewhat suppressed. 241 River she-oak 19 Yes 3 Low 10,8,15,10 Straight upright trunk; in row of other trees; somewhat suppressed. Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 32  Packet Pg. 514 of 613  Tree No. Species Trunk Diameter (in.) Protected Tree? Condition 1=poor 5=excellent Suitability for Preservation Canopy Spread (N,E,S,W) (ft.) Comments Tree Assessment 2100 -2400 Geng Road Palo Alto, CA November 2024 242 Coast live oak 7 No 3 Low 12,7,12,8 Codominant trunks arise from base; suppressed north. 243 Coast live oak 19 Yes 3 Moderate 15,10,18,15 Upright trunk; healthy but suppressed. 244 River she-oak 19 Yes 3 Low 0,0,18,0 Leaning heavily west; animal borrowing at base; heavily one sided south. 245 River she-oak 24 Yes 3 Low 18,18,18,18 Straight upright trunk; in row of other trees; somewhat suppressed. 246 Glossy privet 9,8,7 No; invasive, Cal-IPC 2 Low 11,11,11,11 Multiple trunks; twig and branch dieback. 247 Glossy privet 6,5,4 No; invasive, Cal-IPC 2 Low 8,8,8,8 Multiple trunks; twig and branch dieback; suppressed. 248 River she-oak 25 Yes 3 Low 15,0,10,15 Straight upright trunk; suppressed north. 249 River she-oak 22 Yes 3 Low 14,14,16,14 Straight upright trunk; high narrow crown. 250 River she-oak 18 Yes 2 Low 0,15,15,10 Straight upright trunk; high narrow crown; upper crown complete enfolded in other trees. 251 Glossy privet 8,8 No; invasive, Cal-IPC 3 Low 19,19,0,10 Codominant trunks; heavily suppressed north. 252 Canary Island date palm 34 No; invasive, Cal-IPC 4 High 14,14,14,14 18’ wood feet typical form. 253 Blue gum 13 Yes; on City property 2 Low 5,8,5,4 Off-site; tag on fence; branches S 5’ over fence; very narrow codominant at 5’; narrow crown; poor structure. 254 Blue gum 18 Yes; on City property 2 Low 15,10,4,10 Off-site; heading cuts at property fence; repeatedly topped. 255 Blue gum 25 Yes; on City property 3 Low 30,35,10,10 Off-site; tag on fence; multiple attachments at 15 feet; one-sided N; branch tips over fence by 5’ to S. 256 Blue gum 20 Yes; on City property 3 Low 15,15,4,6 Off-side; tag on fence; one-sided N; narrow intermediate tree. 257 Blue gum 14 Yes; on City property 3 Low 15,10,3,5 Off-side; tag on fence; one-sided N; narrow suppressed tree. 258 Blue gum 8,6,6,6,5, 5 Yes; on City property 2 Low 6,5,6,7 Off-side; tag on fence; small stems from narrow attachment at base. 259 Blue gum 10 Yes; on City property 2 Low 6,3,3,3 Off-side; tag on fence; suppressed and leans E. Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 33  Packet Pg. 515 of 613  Tree No. Species Trunk Diameter (in.) Protected Tree? Condition 1=poor 5=excellent Suitability for Preservation Canopy Spread (N,E,S,W) (ft.) Comments Tree Assessment 2100 -2400 Geng Road Palo Alto, CA November 2024 260 Blue gum 12 Yes; on City property 2 Low 6,3,3,3 Off-side; tag on fence; suppressed and leans N away from fence. 261 Blue gum 22 Yes; on City property 2 Low 20,20,5,5 Off-side; tag on fence; suppressed and leans N away from fence to baseball field; N most in group. 262 Blue gum 16 Yes; on City property 2 Low 6,30,5,0 Off-side; tag on fence; suppressed and heavy Bow E away from fence to baseball field; middle of group. 263 Blue gum 12 Yes; on City property 2 Low 15,5,5,0 Off-side; tag on fence; suppressed and heavy Bow N away from fence to baseball field. 264 Blue gum 12 Yes; on City property 2 Low 10,5,3,5 Off-side; tag on fence; suppressed and heavy Bow N away from fence to baseball field; mechanical damage at base S. 265 Blue gum 26,10 Yes; on City property 2 Low 35,15,10,10 Off-side; tag on fence; narrow intermediate tree. 266 Blue gum 10,8,6,6,5 Yes; on City property 2 Low 10,10,6,10 Off-side; tag on fence; stump resprout; suppressed. 267 Blue gum 35,4,4,4 Yes; on City property 2 Low 30,30,10,15 Off-side; tag on fence; set back from fence; branch tips reach fence to S. 268 Blue gum 20 Yes; on City property 2 Low 10,10,10,8 Off-side; tag on fence; set back from fence; ivy engulfed; suppressed. 269 Blue gum 30 Yes; on City property 3 Low 30,30,10,5 Off-side; tag on fence; set back from fence; ivy engulfed; sweep E. 270 Blue gum 25 Yes; on City property 3 Low 25,5,5,10 Off-side; tag on fence; set back from fence; ivy engulfed; suppressed. Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 34  Packet Pg. 516 of 613  Tree Assessment Map 2100 –2400 Geng Road Palo Alto, CA Prepared for: Carlson, Barbee & Gibson San Ramon, CA Revised November 2024 No Scale Notes: Base map provided by: Dahlin Numbered tree locations are approximate. 2550 Ninth Street, Suite 112 Berkeley, CA 94710 Phone 925.484.0211 Fax 925.484.0596 1 2 3 7 4 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 61 60 59 58 57 56 62 63 64 65 66 67 68 69 70 71 72 73 74 75 81 80 79 78 77 76 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 127 126 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 175 174 173 170 172 171 167 168 169 200 201 202 189 187 176 177 178 179 185 186 180 181 182 184 183 188 190 191 192 193 194 195 196 197 198 199 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 237 244 245 238 239 246 247 248 249 250 251 252 253 254 255 256 257 260 261 265 264 263 264 266 267 270 269 268 262 259 258 Exhibit A Item 12Attachment A - Ordinance of theCouncil of Authorizing Work in theBaylands Related to the AdjacentDevelopment at 2100-2400 Geng Road(24-PLN-00356)      Item 12: Staff Report Pg. 35  Packet Pg. 517 of 613  Tree No.Species Trunk Diameter (in.) Protected Tree Disposition Notes Estimated Value Canopy (Avg. Diameter, ft.) Replacement Trees (24-inch box) Alternative Trees (36-inch box) 1 River she-oak 18 Yes Remove Within development footprint 6,750.00$ 24 Three 24-inch box Two 36-inch box 2 River she-oak 19 Yes Remove Within development footprint 7,500.00$ 23 Three 24-inch box Two 36-inch box 3 Western redbud 7 No Remove Within development footprint 2,000.00$ 12 Three 24-inch box Two 36-inch box 4 Crabapple 5 No Remove Within development footprint 750.00$ 11 Three 24-inch box Two 36-inch box 5 Crabapple 8 No Remove Within development footprint 1,650.00$ 13 Three 24-inch box Two 36-inch box 6 Crabapple 8 No Remove Within development footprint 1,650.00$ 15 Three 24-inch box Two 36-inch box 7 River she-oak 24 Yes; street tree Remove Frontage being demolished and 6,850.00$ 34 Four 24-inch box Two 48-inch box 8 Crabapple 7 No Remove Within development footprint 1,300.00$ 12 Three 24-inch box Two 36-inch box 9 Crabapple 8 No Remove Within development footprint 1,650.00$ 19 Three 24-inch box Two 36-inch box 10 Crabapple 7 No Remove Within development footprint 1,300.00$ 12 Three 24-inch box Two 36-inch box 11 Crabapple 7 No Remove Within development footprint 1,300.00$ 14 Three 24-inch box Two 36-inch box 12 Crabapple 7 No Remove Within development footprint 1,300.00$ 12 Three 24-inch box Two 36-inch box 13 Crabapple 10 No Remove Within development footprint 3,350.00$ 21 Three 24-inch box Two 36-inch box 14 River she-oak 11 No Remove Within development footprint 1,950.00$ 23 Three 24-inch box Two 36-inch box 15 River she-oak 18 Yes Remove Within development footprint 4,900.00$ 24 Three 24-inch box Two 36-inch box 16 River she-oak 18 Yes Remove Within development footprint 4,900.00$ 20 Three 24-inch box Two 36-inch box 17 River she-oak 19 Yes Remove Within development footprint 7,500.00$ 35 Four 24-inch box Two 48-inch box 18 Blackwood acacia 25 No; invasive Remove Within development footprint 12,850.00$ 44 Six 24-inch box Two 48-inch box & two 36-inch box Preliminary Disposition and Estimate of Value 2100 - 2400 Geng Road Palo Alto, CA April 2025 Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 36  Packet Pg. 518 of 613  Tree No.Species Trunk Diameter (in.) Protected Tree Disposition Notes Estimated Value Canopy (Avg. Diameter, ft.) Replacement Trees (24-inch box) Alternative Trees (36-inch box) Preliminary Disposition and Estimate of Value 2100 - 2400 Geng Road Palo Alto, CA April 2025 19 Blackwood acacia 20 No; invasive Remove Within development footprint 5,150.00$ 21 Three 24-inch box Two 36-inch box 20 River she-oak 18 Yes; street tree Remove Frontage being demolished and 2,900.00$ 29 Four 24-inch box Two 48-inch box 21 Blackwood acacia 18 No; invasive Remove Within development footprint 6,750.00$ 30 Four 24-inch box Two 48-inch box 22 Canary Island date palm 40 Yes; City property Remove Off-site; edge of development, s 3,704.00$ 20 Three 24-inch box Two 36-inch box 23 Blue gum 42 Yes; City property Remove Off-site; edge of development, s 4,300.00$ 58 Two 24-inch box & two 36-inch box + two 48-inch box Replace the tree with a combination of both tree canopy and tree value standards 24 Blue gum 26 No; invasive Remove Within development footprint 4,650.00$ 29 Four 24-inch box Two 48-inch box 25 Blackwood acacia 12 Yes; City property Remove Off-site; edge of development, s 1,050.00$ 16 Three 24-inch box Two 36-inch box 26 Water gum 8 No Remove Within development footprint 1,400.00$ 14 Three 24-inch box Two 36-inch box 27 Water gum 7 No Remove Within development footprint 1,300.00$ 16 Three 24-inch box Two 36-inch box 28 Water gum 8 No Remove Within development footprint 2,200.00$ 16 Three 24-inch box Two 36-inch box 29 Water gum 9 No Remove Within development footprint 2,750.00$ 18 Three 24-inch box Two 36-inch box 30 Water gum 9 No Remove Within development footprint 2,750.00$ 22 Three 24-inch box Two 36-inch box 31 Water gum 9 No Remove Within development footprint 2,750.00$ 20 Three 24-inch box Two 36-inch box 32 Blackwood acacia 12 No; invasive Remove Within development footprint 1,850.00$ 18 Three 24-inch box Two 36-inch box 33 Blackwood acacia 18 No; invasive Remove Within development footprint 3,550.00$ 28 Four 24-inch box Two 48-inch box 34 Japanese maple 7,6 Yes Remove Within development footprint 1,450.00$ 19 Three 24-inch box Two 36-inch box 35 Coast redwood 18 Yes Remove Within development footprint 1,800.00$ 24 Three 24-inch box Two 36-inch box 36 Coast redwood 20 Yes Remove Within development footprint 2,200.00$ 20 Three 24-inch box Two 36-inch box Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 37  Packet Pg. 519 of 613  Tree No.Species Trunk Diameter (in.) Protected Tree Disposition Notes Estimated Value Canopy (Avg. Diameter, ft.) Replacement Trees (24-inch box) Alternative Trees (36-inch box) Preliminary Disposition and Estimate of Value 2100 - 2400 Geng Road Palo Alto, CA April 2025 37 Coast redwood 19 Yes Remove Within development footprint 2,000.00$ 20 Three 24-inch box Two 36-inch box 38 River red gum 32 No; invasive Remove Within development footprint 6,550.00$ 33 Four 24-inch box Two 48-inch box 39 River red gum 31 No; invasive Remove Within development footprint 8,550.00$ 44 Six 24-inch box Two 48-inch box & two 36-inch box 40 River red gum 20 No; invasive Remove Within development footprint 3,650.00$ 18 Three 24-inch box Two 36-inch box 41 River red gum 23 No; invasive Remove Within development footprint 4,800.00$ 28 Four 24-inch box Two 48-inch box 42 Holly oak 7 No Preserve Off-site; severe impacts 900.00$ 14 Three 24-inch box Two 36-inch box 43 Holly oak 6 No Preserve Off-site; severe impacts 700.00$ 11 Three 24-inch box Two 36-inch box 44 Yellow willow 20,12 No; high water use Preserve Off-site; severe impacts 3,800.00$ 28 Four 24-inch box Two 48-inch box 45 River red gum 35 No; invasive Remove Within development footprint 10,850.00$ 45 Six 24-inch box Two 48-inch box & two 36-inch box 46 River red gum 32 No; invasive Remove Within development footprint 9,100.00$ 36 Four 24-inch box Two 48-inch box 47 River red gum 12 No; invasive Remove Within development footprint 1,450.00$ 20 Three 24-inch box Two 36-inch box 48 River she-oak 24 Yes Preserve Off-site; severe impacts 2,600.00$ 27 Three 24-inch box Two 36-inch box 49 Coast live oak 13 Yes Preserve Off-site; severe impacts 900.00$ 19 Three 24-inch box Two 36-inch box 50 Black alder 7 No; high water use Remove Within development footprint 700.00$ 18 Three 24-inch box Two 36-inch box 51 Evergreen ash 11,10 No; messy fruit Remove Within development footprint 2,050.00$ 26 Three 24-inch box Two 36-inch box 52 Raywood ash 16 Yes Remove Within development footprint 3,800.00$ 32 Four 24-inch box Two 48-inch box 53 Raywood ash 11 No Remove Within development footprint 1,900.00$ 24 Three 24-inch box Two 36-inch box 54 Raywood ash 13 No Remove Within development footprint 2,550.00$ 22 Three 24-inch box Two 36-inch box 55 Raywood ash 18 Yes Remove Within development footprint 2,900.00$ 30 Four 24-inch box Two 48-inch box 56 Raywood ash 14 No Remove Within development footprint 1,850.00$ 20 Three 24-inch box Two 36-inch box 57 Raywood ash 18 Yes Remove Within development footprint 2,900.00$ 30 Four 24-inch box Two 48-inch box 58 Raywood ash 16 Yes Remove Within development footprint 2,900.00$ 30 Four 24-inch box Two 48-inch box Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 38  Packet Pg. 520 of 613  Tree No.Species Trunk Diameter (in.) Protected Tree Disposition Notes Estimated Value Canopy (Avg. Diameter, ft.) Replacement Trees (24-inch box) Alternative Trees (36-inch box) Preliminary Disposition and Estimate of Value 2100 - 2400 Geng Road Palo Alto, CA April 2025 59 Raywood ash 16 Yes Remove Within development footprint 2,900.00$ 30 Four 24-inch box Two 48-inch box 60 Raywood ash 14 No Remove Within development footprint 2,250.00$ 31 Four 24-inch box Two 48-inch box 61 Raywood ash 14 No Remove Within development footprint 2,250.00$ 24 Three 24-inch box Two 36-inch box 62 Sweetgum 14 No Remove Within development footprint 2,250.00$ 20 Three 24-inch box Two 36-inch box 63 Sweetgum 16 Yes Remove Within development footprint 6,500.00$ 35 Four 24-inch box Two 48-inch box 64 Sweetgum 14 No Remove Within development footprint 2,250.00$ 18 Three 24-inch box Two 36-inch box 65 Coast redwood 30 Yes Remove Within development footprint 4,650.00$ 40 Four 24-inch box Two 48-inch box 66 Coast redwood 29 Yes Remove Within development footprint 4,350.00$ 26 Three 24-inch box Two 36-inch box 67 Coast redwood 31 Yes Remove Within development footprint 4,950.00$ 34 Four 24-inch box Two 48-inch box 68 Cherry 7 No Remove Within development footprint 1,250.00$ 10 Three 24-inch box Two 36-inch box 69 Sweetgum 12 No Remove Within development footprint 1,700.00$ 26 Three 24-inch box Two 36-inch box 70 Sweetgum 11 No Remove Within development footprint 1,900.00$ 20 Three 24-inch box Two 36-inch box 71 Sweetgum 13 No Remove Within development footprint 3,750.00$ 23 Three 24-inch box Two 36-inch box 72 Sweetgum 13 No Remove Within development footprint 3,750.00$ 22 Three 24-inch box Two 36-inch box 73 Sweetgum 12 No Remove Within development footprint 1,700.00$ 26 Three 24-inch box Two 36-inch box 74 Cherry 10 No Remove Within development footprint 2,300.00$ 14 Three 24-inch box Two 36-inch box 75 Coast redwood 26 Yes Remove Within development footprint 5,800.00$ 28 Four 24-inch box Two 48-inch box 76 Coast redwood 19 Yes Remove Within development footprint 3,200.00$ 24 Three 24-inch box Two 36-inch box 77 Coast redwood 17 No Remove Within development footprint 2,600.00$ 22 Three 24-inch box Two 36-inch box 78 Coast redwood 17 No Remove Within development footprint 2,600.00$ 26 Three 24-inch box Two 36-inch box 79 Coast redwood 32 Yes Remove Within development footprint 12,050.00$ 30 Four 24-inch box Two 48-inch box 80 Coast redwood 28 Yes Remove Within development footprint 6,700.00$ 26 Three 24-inch box Two 36-inch box 81 Sweetgum 10 No Remove Within development footprint 850.00$ 17 Three 24-inch box Two 36-inch box Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 39  Packet Pg. 521 of 613  Tree No.Species Trunk Diameter (in.) Protected Tree Disposition Notes Estimated Value Canopy (Avg. Diameter, ft.) Replacement Trees (24-inch box) Alternative Trees (36-inch box) Preliminary Disposition and Estimate of Value 2100 - 2400 Geng Road Palo Alto, CA April 2025 82 Coast redwood 25 Yes Remove Within development footprint 5,350.00$ 24 Three 24-inch box Two 36-inch box 83 Coast redwood 21 Yes Remove Within development footprint 3,850.00$ 16 Three 24-inch box Two 36-inch box 84 Coast redwood 26 Yes Remove Within development footprint 5,800.00$ 26 Three 24-inch box Two 36-inch box 85 Coast redwood 28 Yes Remove Within development footprint 4,100.00$ 28 Four 24-inch box Two 48-inch box 86 Coast redwood 27 Yes Remove Within development footprint 3,800.00$ 26 Three 24-inch box Two 36-inch box 87 European white birch 7 No; high water use Remove Within development footprint 500.00$ 12 Three 24-inch box Two 36-inch box 88 Coast redwood 32 Yes Remove Within development footprint 12,050.00$ 32 Four 24-inch box Two 48-inch box 89 Coast redwood 25 Yes Remove Within development footprint 3,300.00$ 26 Three 24-inch box Two 36-inch box 90 Coast redwood 28 Yes Remove Within development footprint 4,100.00$ 28 Four 24-inch box Two 48-inch box 91 Coast redwood 26 Yes Remove Within development footprint 3,550.00$ 24 Three 24-inch box Two 36-inch box 92 Coast redwood 25 Yes Remove Within development footprint 3,300.00$ 24 Three 24-inch box Two 36-inch box 93 Coast redwood 26 Yes Remove Within development footprint 3,550.00$ 30 Four 24-inch box Two 48-inch box 94 Coast redwood 31 Yes Remove Within development footprint 4,950.00$ 30 Four 24-inch box Two 48-inch box 95 Mayten 11 No Remove Within development footprint 2,450.00$ 24 Three 24-inch box Two 36-inch box 96 Water gum 11 No Remove Within development footprint 1,100.00$ 19 Three 24-inch box Two 36-inch box 97 Water gum 11 No Remove Within development footprint 1,100.00$ 15 Three 24-inch box Two 36-inch box 98 Water gum 9 No Remove Within development footprint 800.00$ 14 Three 24-inch box Two 36-inch box 99 Water gum 10 No Remove Within development footprint 950.00$ 9 Two 24-inch box One 36-inch box 100 Raywood ash 18 Yes Remove Within development footprint 2,900.00$ 17 Three 24-inch box Two 36-inch box 101 Water gum 11 No Remove Within development footprint 1,100.00$ 20 Three 24-inch box Two 36-inch box 102 Water gum 11 No Remove Within development footprint 1,100.00$ 22 Three 24-inch box Two 36-inch box 103 Water gum 11 No Remove Within development footprint 1,100.00$ 22 Three 24-inch box Two 36-inch box Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 40  Packet Pg. 522 of 613  Tree No.Species Trunk Diameter (in.) Protected Tree Disposition Notes Estimated Value Canopy (Avg. Diameter, ft.) Replacement Trees (24-inch box) Alternative Trees (36-inch box) Preliminary Disposition and Estimate of Value 2100 - 2400 Geng Road Palo Alto, CA April 2025 104 Water gum 10 No Remove Within development footprint 950.00$ 16 Three 24-inch box Two 36-inch box 105 Water gum 9 No Remove Within development footprint 800.00$ 18 Three 24-inch box Two 36-inch box 106 Raywood ash 23 Yes Remove Within development footprint 4,650.00$ 34 Four 24-inch box Two 48-inch box 107 Sweetgum 12 No Remove Within development footprint 1,700.00$ 24 Three 24-inch box Two 36-inch box 108 Sweetgum 11 No Remove Within development footprint 1,900.00$ 22 Three 24-inch box Two 36-inch box 109 Sweetgum 13 No Remove Within development footprint 2,000.00$ 18 Three 24-inch box Two 36-inch box 110 Sweetgum 16 Yes Remove Within development footprint 2,900.00$ 18 Three 24-inch box Two 36-inch box 111 Coast redwood 34 Yes Remove Within development footprint 8,250.00$ 34 Four 24-inch box Two 48-inch box 112 Coast redwood 35 Yes Remove Within development footprint 8,700.00$ 36 Four 24-inch box Two 48-inch box 113 Sweetgum 14 No Remove Within development footprint 2,950.00$ 14 Three 24-inch box Two 36-inch box 114 Sweetgum 12 No Remove Within development footprint 2,200.00$ 20 Three 24-inch box Two 36-inch box 115 Sweetgum 11 No Remove Within development footprint 1,900.00$ 21 Three 24-inch box Two 36-inch box 116 Coast redwood 29 Yes Remove Within development footprint 6,050.00$ 30 Four 24-inch box Two 48-inch box 117 Coast redwood 26 Yes Remove Within development footprint 4,900.00$ 24 Three 24-inch box Two 36-inch box 118 Coast redwood 30 Yes Remove Within development footprint 6,450.00$ 28 Four 24-inch box Two 48-inch box 119 Coast redwood 31 Yes Remove Within development footprint 6,850.00$ 28 Four 24-inch box Two 48-inch box 120 Coast redwood 25 Yes Remove Within development footprint 7,450.00$ 30 Four 24-inch box Two 48-inch box 121 Coast redwood 27 Yes Remove Within development footprint 8,650.00$ 32 Four 24-inch box Two 48-inch box 122 Coast redwood 35 Yes Remove Within development footprint 14,400.00$ 36 Four 24-inch box Two 48-inch box 123 Raywood ash 21 Yes Remove Within development footprint 3,900.00$ 26 Three 24-inch box Two 36-inch box 124 Chinese flame tree 11 No Remove Within development footprint 2,650.00$ 31 Four 24-inch box Two 48-inch box 125 River she-oak 18 Yes Remove Within development footprint 3,550.00$ 22 Three 24-inch box Two 36-inch box 126 Blackwood acacia 15 No; invasive Remove Within development footprint 3,450.00$ 30 Four 24-inch box Two 48-inch box 127 River she-oak 19 Yes Remove Within development footprint 3,950.00$ 18 Three 24-inch box Two 36-inch box Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 41  Packet Pg. 523 of 613  Tree No.Species Trunk Diameter (in.) Protected Tree Disposition Notes Estimated Value Canopy (Avg. Diameter, ft.) Replacement Trees (24-inch box) Alternative Trees (36-inch box) Preliminary Disposition and Estimate of Value 2100 - 2400 Geng Road Palo Alto, CA April 2025 128 River she-oak 14 No Remove Within development footprint 2,250.00$ 21 Three 24-inch box Two 36-inch box 129 River she-oak 16 Yes Remove Within development footprint 2,850.00$ 18 Three 24-inch box Two 36-inch box 130 Blackwood acacia 26 No; invasive Remove Within development footprint 6,050.00$ 34 Four 24-inch box Two 48-inch box 131 Sweetgum 19 Yes Remove Within development footprint 5,500.00$ 32 Four 24-inch box Two 48-inch box 132 Sweetgum 19 Yes Remove Within development footprint 4,000.00$ 30 Four 24-inch box Two 48-inch box 133 Sweetgum 12 No Remove Within development footprint 1,700.00$ 19 Three 24-inch box Two 36-inch box 134 Sweetgum 15 Yes Remove Within development footprint 2,550.00$ 25 Three 24-inch box Two 36-inch box 135 Sweetgum 17 Yes Remove Within development footprint 3,250.00$ 21 Three 24-inch box Two 36-inch box 136 Sweetgum 10 No Remove Within development footprint 1,250.00$ 23 Three 24-inch box Two 36-inch box 137 Sweetgum 12 No Remove Within development footprint 1,700.00$ 26 Three 24-inch box Two 36-inch box 138 Water gum 12 No Remove Within development footprint 1,300.00$ 21 Three 24-inch box Two 36-inch box 139 Water gum 12 No Remove Within development footprint 1,300.00$ 20 Three 24-inch box Two 36-inch box 140 Water gum 12 No Remove Within development footprint 1,300.00$ 14 Three 24-inch box Two 36-inch box 141 Water gum 13 No Remove Within development footprint 1,450.00$ 18 Three 24-inch box Two 36-inch box 142 Water gum 12 No Remove Within development footprint 1,300.00$ 16 Three 24-inch box Two 36-inch box 143 African fern-pine 16 Yes Remove Within development footprint 2,900.00$ 24 Three 24-inch box Two 36-inch box 144 African fern-pine 13 No Remove Within development footprint 3,150.00$ 20 Three 24-inch box Two 36-inch box 145 European white birch 8 No; high water use Remove Within development footprint 600.00$ 10 Three 24-inch box Two 36-inch box 146 European white birch 10 No; high water use Remove Within development footprint 800.00$ 16 Three 24-inch box Two 36-inch box 147 Japanese maple 6 No Remove Within development footprint 350.00$ 16 Three 24-inch box Two 36-inch box Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 42  Packet Pg. 524 of 613  Tree No.Species Trunk Diameter (in.) Protected Tree Disposition Notes Estimated Value Canopy (Avg. Diameter, ft.) Replacement Trees (24-inch box) Alternative Trees (36-inch box) Preliminary Disposition and Estimate of Value 2100 - 2400 Geng Road Palo Alto, CA April 2025 148 Japanese maple 7 No Remove Within development footprint 350.00$ 10 Three 24-inch box Two 36-inch box 149 Blackwood acacia 29 No; invasive Remove Within development footprint 10,650.00$ 36 Four 24-inch box Two 48-inch box 150 River she-oak 22 Yes Remove Within development footprint 6,200.00$ 18 Three 24-inch box Two 36-inch box 151 River she-oak 25 Yes Remove Within development footprint 7,950.00$ 21 Three 24-inch box Two 36-inch box 152 River she-oak 20 Yes Remove Within development footprint 5,150.00$ 17 Three 24-inch box Two 36-inch box 153 European white birch 7 No; high water use Remove Within development footprint 500.00$ 10 Three 24-inch box Two 36-inch box 154 Japanese maple 6,4 Yes Remove Within development footprint 400.00$ 11 Three 24-inch box Two 36-inch box 155 European white birch 6 No; high water use Remove Within development footprint 400.00$ 8 Two 24-inch box One 36-inch box 156 European white birch 10 No; high water use Remove Within development footprint 800.00$ 11 Three 24-inch box Two 36-inch box 157 River she-oak 19 Yes Remove Within development footprint 4,700.00$ 16 Three 24-inch box Two 36-inch box 158 River she-oak 16 Yes Remove Within development footprint 3,350.00$ 16 Three 24-inch box Two 36-inch box 159 River she-oak 15 Yes Remove Within development footprint 3,000.00$ 19 Three 24-inch box Two 36-inch box 160 Blackwood acacia 9 No; invasive Remove Within development footprint 500.00$ 13 Three 24-inch box Two 36-inch box 161 Blue gum 25 Yes; City property Remove Off-site; edge of development, s 1,450.00$ 40 Four 24-inch box Two 48-inch box 162 Blue gum 38 Yes; City property Remove Off-site; edge of development, s 3,050.00$ 45 Six 24-inch box Two 48-inch box & two 36-inch box 163 Blue gum 36 Yes; City property Remove Off-site; edge of development, s 2,750.00$ 38 Four 24-inch box Two 48-inch box 164 Blue gum 38 Yes; City property Remove Off-site; edge of development, s 3,050.00$ 18 Three 24-inch box Two 36-inch box 165 Blue gum 36 Yes; City property Remove Off-site; edge of development, s 4,500.00$ 55 Six 24-inch box Two 48-inch box & two 36-inch box Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 43  Packet Pg. 525 of 613  Tree No.Species Trunk Diameter (in.) Protected Tree Disposition Notes Estimated Value Canopy (Avg. Diameter, ft.) Replacement Trees (24-inch box) Alternative Trees (36-inch box) Preliminary Disposition and Estimate of Value 2100 - 2400 Geng Road Palo Alto, CA April 2025 166 Blue gum 40 Yes; City property Remove Off-site; edge of development, s 5,500.00$ 75 Replace the tree with a combination of both tree canopy and tree value standards Replace the tree with a combination of both tree canopy and tree value standards 167 Blue gum 56 Yes; City property Remove Off-site; edge of development, s 10,550.00$ 45 Six 24-inch box Two 48-inch box & two 36-inch box 168 Blue gum 40 Yes; City property Remove Off-site; edge of development, s 5,500.00$ 43 Six 24-inch box Two 48-inch box & two 36-inch box 169 Blue gum 28,26 Yes; City property Remove Off-site; edge of development, s 5,050.00$ 38 Four 24-inch box Two 48-inch box 170 Blue gum 38 Yes; City property Remove Off-site; edge of development, s 5,000.00$ 50 Six 24-inch box Two 48-inch box & two 36-inch box 171 Blue gum 21 Yes; City property Remove Off-site; edge of development, s 1,100.00$ 16 Three 24-inch box Two 36-inch box 172 Blue gum 19 Yes; City property Remove Off-site; edge of development, s 900.00$ 23 Three 24-inch box Two 36-inch box 173 Blue gum 19 Yes; City property Remove Off-site; edge of development, s 900.00$ 35 Four 24-inch box Two 48-inch box 174 Blue gum 42 Yes; City property Remove Off-site; edge of development, s 3,700.00$ 58 Two 24-inch box & two 36-inch box + two 48-inch box Replace the tree with a combination of both tree canopy and tree value standards 175 Blue gum 53 Yes; City property Remove Off-site; edge of development, s 5,750.00$ 53 Six 24-inch box Two 48-inch box & two 36-inch box 176 Blue gum 48 Yes; City property Remove Off-site; edge of development, s 4,750.00$ 50 Six 24-inch box Two 48-inch box & two 36-inch box 177 Blue gum 42 Yes; City property Remove Off-site; edge of development, s 3,700.00$ 48 Six 24-inch box Two 48-inch box & two 36-inch box Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 44  Packet Pg. 526 of 613  Tree No.Species Trunk Diameter (in.) Protected Tree Disposition Notes Estimated Value Canopy (Avg. Diameter, ft.) Replacement Trees (24-inch box) Alternative Trees (36-inch box) Preliminary Disposition and Estimate of Value 2100 - 2400 Geng Road Palo Alto, CA April 2025 178 Blue gum 25 Yes; City property Remove Off-site; edge of development, s 1,450.00$ 25 Three 24-inch box Two 36-inch box 179 Blue gum 36 Yes; City property Remove Off-site; edge of development, s 2,750.00$ 35 Four 24-inch box Two 48-inch box 180 Blue gum 17 Yes; City property Remove Off-site; edge of development, s 750.00$ 11 Three 24-inch box Two 36-inch box 181 Blue gum 46 Yes; City property Remove Off-site; edge of development, s 7,200.00$ 58 Two 24-inch box & two 36-inch box + two 48-inch box Replace the tree with a combination of both tree canopy and tree value standards 182 Blue gum 42 Yes; City property Remove Off-site; edge of development, s 6,050.00$ 40 Four 24-inch box Two 48-inch box 183 Blue gum 16,10,5 Yes; City property Remove Off-site; edge of development, s 900.00$ 28 Four 24-inch box Two 48-inch box 184 Blue gum 25 Yes; City property Remove Off-site; edge of development, s 1,450.00$ 33 Four 24-inch box Two 48-inch box 185 Blue gum 26 Yes; City property Remove Off-site; edge of development, s 1,550.00$ 38 Four 24-inch box Two 48-inch box 186 Blue gum 28 Yes; City property Remove Off-site; edge of development, s 1,750.00$ 25 Three 24-inch box Two 36-inch box 187 Blue gum 52 Yes; City property Remove Off-site; edge of development, s 9,150.00$ 70 Replace the tree with a combination of both tree canopy and tree value standards Replace the tree with a combination of both tree canopy and tree value standards 188 Blue gum 26 Yes; City property Remove Off-site; edge of development, s 1,550.00$ 13 Three 24-inch box Two 36-inch box 189 River she-oak 10 No Remove Within development footprint 1,450.00$ 12 Three 24-inch box Two 36-inch box 190 River she-oak 6 No Remove Within development footprint 450.00$ 10 Three 24-inch box Two 36-inch box 191 River she-oak 10 No Remove Within development footprint 950.00$ 13 Three 24-inch box Two 36-inch box 192 River she-oak 12 No Remove Within development footprint 2,000.00$ 14 Three 24-inch box Two 36-inch box Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 45  Packet Pg. 527 of 613  Tree No.Species Trunk Diameter (in.) Protected Tree Disposition Notes Estimated Value Canopy (Avg. Diameter, ft.) Replacement Trees (24-inch box) Alternative Trees (36-inch box) Preliminary Disposition and Estimate of Value 2100 - 2400 Geng Road Palo Alto, CA April 2025 193 River she-oak 7 No Remove Within development footprint 550.00$ 10 Three 24-inch box Two 36-inch box 194 River she-oak 8 No Remove Within development footprint 700.00$ 9 Two 24-inch box One 36-inch box 195 River she-oak 7 No Remove Within development footprint 550.00$ 7 Two 24-inch box One 36-inch box 196 Blue gum 30 No; invasive Preserve Off-site; severe impacts 2,000.00$ 45 Six 24-inch box Two 48-inch box & two 36-inch box 197 River red gum 26 No; invasive Remove Within development footprint 7,200.00$ 34 Four 24-inch box Two 48-inch box 198 River red gum 39 No; invasive Remove Within development footprint 15,900.00$ 33 Four 24-inch box Two 48-inch box 199 River red gum 30 No; invasive Remove Within development footprint 9,500.00$ 35 Four 24-inch box Two 48-inch box 200 River she-oak 15 Yes Remove Within development footprint 4,100.00$ 20 Three 24-inch box Two 36-inch box 201 River she-oak 23 Yes Remove Within development footprint 9,400.00$ 34 Four 24-inch box Two 48-inch box 202 River she-oak 12 No Remove Within development footprint 2,700.00$ 14 Three 24-inch box Two 36-inch box 203 Water gum 15 Yes Remove Within development footprint 2,550.00$ 22 Three 24-inch box Two 36-inch box 204 Water gum 15 Yes Remove Within development footprint 1,900.00$ 23 Three 24-inch box Two 36-inch box 205 Water gum 10 No Remove Within development footprint 950.00$ 14 Three 24-inch box Two 36-inch box 206 Water gum 10 No Remove Within development footprint 950.00$ 18 Three 24-inch box Two 36-inch box 207 Water gum 9 No Remove Within development footprint 800.00$ 15 Three 24-inch box Two 36-inch box 208 River red gum 40 No; invasive Remove Within development footprint 23,350.00$ 49 Six 24-inch box Two 48-inch box & two 36-inch box 209 Blackwood acacia 32 No; invasive Remove Within development footprint 6,550.00$ 40 Four 24-inch box Two 48-inch box 210 River red gum 22 No; invasive Remove Within development footprint 5,200.00$ 30 Four 24-inch box Two 48-inch box 211 River red gum 38 No; invasive Remove Within development footprint 15,100.00$ 31 Four 24-inch box Two 48-inch box 212 River red gum 32 No; invasive Remove Within development footprint 6,550.00$ 52 Six 24-inch box Two 48-inch box & two 36-inch box 213 River red gum 26 No; invasive Remove Within development footprint 4,400.00$ 52 Six 24-inch box Two 48-inch box & two 36-inch box Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 46  Packet Pg. 528 of 613  Tree No.Species Trunk Diameter (in.) Protected Tree Disposition Notes Estimated Value Canopy (Avg. Diameter, ft.) Replacement Trees (24-inch box) Alternative Trees (36-inch box) Preliminary Disposition and Estimate of Value 2100 - 2400 Geng Road Palo Alto, CA April 2025 214 Glossy privet 8,6,4 No; invasive Remove Within development footprint 300.00$ 12 Three 24-inch box Two 36-inch box 215 Coast live oak 18 Yes Remove Within development footprint 1,550.00$ 44 Six 24-inch box Two 48-inch box & two 36-inch box 216 River red gum 43 No; invasive Remove Within development footprint 26,950.00$ 73 Replace the tree with a combination of both tree canopy and tree value standards Replace the tree with a combination of both tree canopy and tree value standards 217 Southern magnolia 19 Yes Remove Within development footprint 6,450.00$ 47 Six 24-inch box Two 48-inch box & two 36-inch box 218 Southern magnolia 12 No Remove Within development footprint 1,850.00$ 34 Four 24-inch box Two 48-inch box 219 Coast live oak 16 Yes Preserve Off-site; severe impacts 3,050.00$ 25 Three 24-inch box Two 36-inch box 220 Coast live oak 11 Yes Preserve Off-site; severe impacts 1,250.00$ 25 Three 24-inch box Two 36-inch box 221 Coast live oak 15 Yes Preserve Off-site; severe impacts 2,150.00$ 24 Three 24-inch box Two 36-inch box 222 Ginkgo 15 Yes Remove Within development footprint 3,350.00$ 33 Four 24-inch box Two 48-inch box 223 Silk oak 32 Yes Remove Within development footprint 21,750.00$ 37 Four 24-inch box Two 48-inch box 224 River she-oak 15 Yes Remove Within development footprint 3,000.00$ 30 Four 24-inch box Two 48-inch box 225 River she-oak 6 No Remove Within development footprint 650.00$ 21 Three 24-inch box Two 36-inch box 226 River she-oak 12 No Remove Within development footprint 1,250.00$ 8 Two 24-inch box One 36-inch box 227 Coast live oak 7 No Preserve Off-site; severe impacts 500.00$ 8 Two 24-inch box One 36-inch box 228 Coast live oak 15 Yes Preserve Off-site; severe impacts 1,600.00$ 15 Three 24-inch box Two 36-inch box 229 Glossy privet 7,6,5,4,4,4,4 No; invasive Preserve Off-site; severe impacts 250.00$ 16 Three 24-inch box Two 36-inch box 230 Silk oak 15 Yes Remove Within development footprint 4,150.00$ 16 Three 24-inch box Two 36-inch box 231 Silk oak 12 No Remove Within development footprint 2,700.00$ 12 Three 24-inch box Two 36-inch box 232 Glossy privet 6 No; invasive Remove Within development footprint 400.00$ 10 Three 24-inch box Two 36-inch box Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 47  Packet Pg. 529 of 613  Tree No.Species Trunk Diameter (in.) Protected Tree Disposition Notes Estimated Value Canopy (Avg. Diameter, ft.) Replacement Trees (24-inch box) Alternative Trees (36-inch box) Preliminary Disposition and Estimate of Value 2100 - 2400 Geng Road Palo Alto, CA April 2025 233 Silk oak 7 No Remove Within development footprint 700.00$ 12 Three 24-inch box Two 36-inch box 234 Blackwood acacia 17 No; invasive Remove Within development footprint 1,300.00$ 15 Three 24-inch box Two 36-inch box 235 Silk oak 13 No Remove Within development footprint 2,000.00$ 20 Three 24-inch box Two 36-inch box 236 River she-oak 21 Yes Remove Within development footprint 4,750.00$ 43 Six 24-inch box Two 48-inch box & two 36-inch box 237 River she-oak 17 Yes Remove Within development footprint 3,200.00$ 16 Three 24-inch box Two 36-inch box 238 River she-oak 14 No Remove Within development footprint 2,250.00$ 14 Three 24-inch box Two 36-inch box 239 River she-oak 13 No Remove Within development footprint 1,950.00$ 12 Three 24-inch box Two 36-inch box 240 River she-oak 10 No Remove Within development footprint 1,250.00$ 14 Three 24-inch box Two 36-inch box 241 River she-oak 19 Yes Remove Within development footprint 3,950.00$ 22 Three 24-inch box Two 36-inch box 242 Coast live oak 7 No Remove Within development footprint 700.00$ 20 Three 24-inch box Two 36-inch box 243 Coast live oak 19 Yes Remove Within development footprint 3,200.00$ 29 Four 24-inch box Two 48-inch box 244 River she-oak 19 Yes Remove Within development footprint 3,950.00$ 9 Two 24-inch box One 36-inch box 245 River she-oak 24 Yes Remove Within development footprint 6,150.00$ 36 Four 24-inch box Two 48-inch box 246 Glossy privet 9,8,7 No; invasive Remove Within development footprint 750.00$ 22 Three 24-inch box Two 36-inch box 247 Glossy privet 6,5,4 No; invasive Remove Within development footprint 450.00$ 16 Three 24-inch box Two 36-inch box 248 River she-oak 25 Yes Remove Within development footprint 6,650.00$ 20 Three 24-inch box Two 36-inch box 249 River she-oak 22 Yes Remove Within development footprint 5,200.00$ 29 Four 24-inch box Two 48-inch box 250 River she-oak 18 Yes Remove Within development footprint 600.00$ 20 Three 24-inch box Two 36-inch box 251 Glossy privet 8,8 No; invasive Remove Within development footprint 1,000.00$ 24 Three 24-inch box Two 36-inch box 252 Canary Island date palm 34 No; invasive Remove Within development footprint 8,334.00$ 28 Four 24-inch box Two 48-inch box 253 Blue gum 13 Yes; on City property Remove Off-site; edge of development, s 550.00$ 11 Three 24-inch box Two 36-inch box Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 48  Packet Pg. 530 of 613  Tree No.Species Trunk Diameter (in.) Protected Tree Disposition Notes Estimated Value Canopy (Avg. Diameter, ft.) Replacement Trees (24-inch box) Alternative Trees (36-inch box) Preliminary Disposition and Estimate of Value 2100 - 2400 Geng Road Palo Alto, CA April 2025 254 Blue gum 18 Yes; on City property Remove Off-site; edge of development, s 850.00$ 20 Three 24-inch box Two 36-inch box 255 Blue gum 25 Yes; on City property Remove Off-site; edge of development, s 2,250.00$ 43 Six 24-inch box Two 48-inch box & two 36-inch box 256 Blue gum 20 Yes; on City property Remove Off-site; edge of development, s 1,500.00$ 20 Three 24-inch box Two 36-inch box 257 Blue gum 14 Yes; on City property Remove Off-site; edge of development, s 850.00$ 17 Three 24-inch box Two 36-inch box 258 Blue gum 8,6,6,6,5,5 Yes; on City property Remove Off-site; edge of development, s 400.00$ 12 Three 24-inch box Two 36-inch box 259 Blue gum 10 Yes; on City property Remove Off-site; edge of development, s 400.00$ 8 Two 24-inch box One 36-inch box 260 Blue gum 12 Yes; on City property Remove Off-site; edge of development, s 500.00$ 8 Two 24-inch box One 36-inch box 261 Blue gum 22 Yes; on City property Remove Off-site; edge of development, s 1,150.00$ 25 Three 24-inch box Two 36-inch box 262 Blue gum 16 Yes; on City property Remove Off-site; edge of development, s 700.00$ 21 Three 24-inch box Two 36-inch box 263 Blue gum 12 Yes; on City property Remove Off-site; edge of development, s 500.00$ 13 Three 24-inch box Two 36-inch box 264 Blue gum 12 Yes; on City property Remove Off-site; edge of development, s 500.00$ 12 Three 24-inch box Two 36-inch box 265 Blue gum 26,10 Yes; on City property Remove Off-site; edge of development, s 1,750.00$ 35 Four 24-inch box Two 48-inch box 266 Blue gum 10,8,6,6,5 Yes; on City property Remove Off-site; edge of development, s 550.00$ 18 Three 24-inch box Two 36-inch box 267 Blue gum 35,4,4,4 Yes; on City property Remove Off-site; edge of development, s 2,650.00$ 43 Six 24-inch box Two 48-inch box & two 36-inch box 268 Blue gum 20 Yes; on City property Remove Off-site; edge of development, s 1,000.00$ 19 Three 24-inch box Two 36-inch box 269 Blue gum 30 Yes; on City property Remove Off-site; edge of development, s 3,200.00$ 38 Four 24-inch box Two 48-inch box Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 49  Packet Pg. 531 of 613  Tree No.Species Trunk Diameter (in.) Protected Tree Disposition Notes Estimated Value Canopy (Avg. Diameter, ft.) Replacement Trees (24-inch box) Alternative Trees (36-inch box) Preliminary Disposition and Estimate of Value 2100 - 2400 Geng Road Palo Alto, CA April 2025 270 Blue gum 25 Yes; on City property Remove Off-site; edge of development, s 2,250.00$ 23 Three 24-inch box Two 36-inch box Total 943,838$ Exhibit A Item 12Attachment A - Ordinanceof the Council ofAuthorizing Work in theBaylands Related to theAdjacent Development at2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 50  Packet Pg. 532 of 613  GA S GA S GA S GA S GA S GA S GA S GA S GA S GA S GA S GA S GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GA S GA S GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH WGA S GA S GA S GA S GA S GA S GA S GA S GA S GA S GA S GA S GA S GA S GA S GA S GA S GA S GA S GA S GA S W/H TRASH GREEN RECYCLE W/H TR A S H GRE E N REC Y C L E W/H TRASH GR E E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GREEN RECYCLE W/H TRASH GREEN RECYCLE W/H TR A S H GRE E N RE C Y C L E W/H TRASH GR E E N REC Y C L E W/H TRASH GR E E N REC Y C L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GREENRECYCLE W/H TRASH GRE E N RE C Y C L E W/H TRA S H GR E E N REC Y C L E W/H TRASH GREEN RECYC L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GREEN RECYC L E W/H TRASH GREEN RECYCLE W/H TRA S H GRE E N REC Y C L E W/H TRASHGR E E N RE C Y C L E W/H TRASHGRE E N REC Y C L E W/H TR A S H GR E E N REC Y C L E W/H TRASH GREENRECYCLE W/H TRA S H GRE E N REC Y C L E W/H TRASH GREEN RECYCL E W/H TRA S H GREEN RECYCL E W/H TRA S H GREEN RECYCL E W/H TRASH GREEN RECYCL E W/H TRASH GREEN RECYC L E W/H TRA S H GRE E N REC Y C L E W/H TRAS H GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRA S H GRE E N REC Y C L E W/H TR A S H GR E E N REC Y C L E W/H TRASH GREENRECYCLE W/H TR A S H GREEN RECYCLE W/H TR A S H GREEN RECYCLE W/H TRASH GREENRECYCLE W/H TRAS H GREEN RECYC L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GREE N RECYC L E W/H TRASH GREEN RECYC L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GREEN RECYC L E W/H TRASH GREE N RECY C L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GREEN RECYC L E W/H TRASH GREE N RECY C L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GREEN RECYC L E W/H TRASH GREEN RECYC L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GREE N RECYC L E W/H TRASH GREEN RECYC L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GREEN RECYC L E W/H TRAS H GREE N RECY C L E W/HTRA S H GRE E N REC Y C L E W/H TRAS H GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GREE N RECY C L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRAS H GRE E N REC Y C L E W/H TRA S H GRE E N REC Y C L E W/H TRAS H GREE N RECYC L E W/HTRA S H GRE E N REC Y C L E W/H TRAS H GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRA S H GRE E N REC Y C L E W/H TRAS H GREE N RECY C L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRAS H GRE E N REC Y C L E W/H TRA S H GRE E N REC Y C L E UP W/H UP W/H UP W/H UP W/H UP W/H UP W/H UP W/H UP W/H UP W/H UP W/H UP W/H 67 LYO FLO 24" BOX 5 CER FLO 24" BOX 5 ARB UNE 24" BOX 5 CAS CUN 24" BOX 6 HET ARB 24" BOX 35 GEI PAR 24" BOX 4 QUE LOB 24" BOX 3 PRU ILI 24" BOX 3 PRU ILI 24" BOX 4 ARB MEN 24" BOX 8 GIN BIL 24" BOX 5 GAR ELL 24" BOX 6 GAR ELL 24" BOX 9 ERI JAP 24" BOX 3 ARB MEN 24" BOX 4 GIN BIL 24" BOX 13 GIN BIL 24" BOX 22 ARB UNE 24" BOX 3 ARB UNE 24" BOX 11 TRI LAU 24" BOX 12 CER OCC 24" BOX 48 POD GRA 24" BOX 5 CER OCC 24" BOX 11 POD GRA 24" BOX 3 LAG NAT 24" BOX 27 CER OCC 24" BOX 11 LAG NAT 24" BOX 4 CER OCC 24" BOX 6 ACE CIR 24" BOX 6 ACE CIR 24" BOX 6 ARB UNE 24" BOX 15 CER OCC 24" BOX 1 QUE AGR 24" BOX 4 CER OCC 24" BOX 4 ERI JAP 24" BOX 36 POD GRA 24" BOX 14 ERI JAP 24" BOX 3 CIT MEY 24" BOX 11 CER OCC 24" BOX 4 CER OCC 24" BOX 3 CER OCC 24" BOX Treatment Type: Silva Cell. Treatment Area Name: UTS-1. See Civil Drawings. 6 ARB MEN 24" BOX 3 QUE AGR 24" BOX 2 QUE LOB 24" BOX 3 CER OCC 24" BOX 1 PRU ILI 24" BOX 15 GAR ELL 24" BOX 9 GAR ELL 24 " BOX 6 QUE AGR 24" BOX 10 GIN BIL 24" BOX 8 GAR ELL 24" BOX 6 CER OCC 24" BOX 4 GAR ELL 24" BOX 1 QUE AGR 24" BOX 3 PRU ILI 24" BOX 1 QUE AGR 24" BOX 3 QUE LOB 24" BOX 18 PLA RAC 24" BOX 20 LOP CON 24" BOX 7 GAR ELL 24" BOX 5 ARB UNE 24" BOX 10 GIN BIL 24" BOX 3 ERI JAP 24" BOX 1 QUE LOB 24" BOX 8 PRU ILI 24" BOX 4 PRU ILI 24" BOX 6 ARB UNE 24" BOX 5 PRU ILI 24" BOX 3 TRI LAU 24" BOX Treatment Type: Bioretention. Treatment Area Name: BR 3. See Civil Drawings. Treatment Type: Bioretention. Treatment Area Name: BR 2. See Civil Drawings. Treatment Type: Bioretention. Treatment Area Name: BR 4. See Civil Drawings. Existing Trees to Remain, Typ. Existing Trees to Remain, Typ. Existing Trees to Remain, Typ. Existing Trees to Remain, Typ 3 AES CAL 24 " BOX 2 GAR ELL 24" BOX 3 CER OCC 24" BOX 8 QUE AGR 24" BOX 3 PRU ILI 24" BOX 1 QUE AGR 24" BOX 0' SCALE: 1" = 50'-0" 25' 50'100' THE INC. Guzzardo Partnership, Landscape Architects Land Planners Pier 9, The Embarcadero, Suite 115 San Francisco, CA 94111 www.tgp-inc.com11-24-2025 PLANTING PLAN L 2.1 Exhibit A Item 12Attachment A - Ordinance of the Council of Authorizing Work in the Baylands Related to theAdjacent Development at 2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 51  Packet Pg. 533 of 613  GA S GA S GA S GA S GA S GA S GA S GA S GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GA S GA S GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH W OH WGA S GA S GA S GA S GA S GA S GA S GA S GA S GA S GA S GA S GA S GA S GA S GA S GA S GA S GA S GA S W/H TRASH GREEN RECYCLE W/H TRA S H GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GREENRECYCLE W/H TRASH GREEN RECYCLE W/H TR A S H GR E E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRASH GR E E N RE C Y C L E W/H TR A S H GRE E N REC Y C L E W/H TRASH GREENRECYCLE W/H TRASH GR E E N RE C Y C L E W/H TRA S H GR E E N REC Y C L E W/H TRASH GREEN RECYC L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRA S H GRE E N REC Y C L E W/H TRAS H GREEN RECYC L E W/H TRASH GREEN RECYCLE W/H TRA S H GRE E N REC Y C L E W/H TRASHGRE E N REC Y C L E W/H TRASHGR E E N REC Y C L E W/H TRA S H GR E E N REC Y C L E W/H TRASH GREENRECYCLE W/H TRA S H GRE E N REC Y C L E W/H TRASH GREEN RECYCLE W/H TRA S H GREEN RECYCL E W/H TRA S H GREEN RECYCL E W/H TRASH GREEN RECYCLE W/H TRASH GREEN RECYC L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRA S H GRE E N REC 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TRASH GREEN RECY C L E W/H TRASH GREEN RECYC L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GREEN RECYC L E W/H TRASH GREEN RECY C L E W/HTRA S H GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRAS H GRE E N REC Y C L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GREEN RECYC L E W/H TRAS H GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRAS H GRE E N REC Y C L E W/H TRAS H GREEN RECYC L E W/HTRA S H GRE E N REC Y C L E W/H TRASH GREE N RECY C L E W/H TRASH GRE E N REC Y C L E W/H TRA S H GRE E N REC Y C L E W/H TRASH GREEN RECYC L E W/H TRA S H GRE E N RECY C L E W/H TRASH GRE E N REC Y C L E W/H TRASH GRE E N REC Y C L E W/H TRA S H GRE E N RECY C L E UP W/H UP W/H UP W/H UP W/H UP W/H UP W/H UP W/H UP W/H UP W/H UP W/H UP W/H Tree Protection Fence, Per Arborist Tree Protection Fence, Per Arborist Tree Protection Fence, Per Arborist Tree Protection Fence, Per Arborist Tree Protection Fence, Per Arborist 1 2 3 5 4 6 789 10 1113 12 14 1516 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 3334 35 36 37 38394041 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 67 68 66 6971 70 81 73 7275 74 76 77 80 7879 82 83 84 85 86 8788 89 90 95 94 93 91 92 96 97 98 99100 102 101 103 104 105 106 107 110109 108 111 112 116 118 117 120 119 121 122 123 124 115 114 113 131 132 133 125 126 127 128 129130 144 134 136 135 137 138 139 140 141 142 143 151 150 152 149 157 158 159 153 154 155 156 145 146 147 148 161 165 164 163 162 166 188 187 186 185 184 183 182 181 180 179 178 177 176 175 174 173 172 171 170 169 168 167 207 203 206 205 204 200 201 202 209 210 211 212 213 214 215 216 218 217 248 247 246 252 251 250 249 245 232 233 234 235 236 237 238 239 240 241 243 242 244 231 230 229 227 223 226 225224 222219 220 221 160 253 254 255 256257 260 264 263265266 267270268269 262 261 258 259 228 208 199 198 197 195 193 189 190191 192 196 194 0' SCALE: 1" = 50'-0" 25' 50'100' THE INC. Guzzardo Partnership, Landscape Architects Land Planners Pier 9, The Embarcadero, Suite 115 San Francisco, CA 94111 www.tgp-inc.com11-24-2025 TREE DISPOSITION PLAN L 6.1 TREE DISPOSITION TABLE AND LEGEND KEY REMAIN 0 NON-PROTECTED TREE 0 PROTECTED TREE REMOVE 81 135 ON-SITE TREES QTY.KEY QTY. KEY 46 NON-PROTECTED TREE 6 PROTECTED TREE 2 0 OFF-SITE TREES QTY.KEY QTY. KEY 46 NON-PROTECTED TREE 6 PROTECTED TREE 83 135 TOTALS QTY.KEY QTY. TREE REPLACEMENT ANALYSIS TOTAL PROPOSED 24" BOX TREE 648 CANOPY SPREAD SIZE OF EXISTING TREE TO BE REMOVED 4'-9' 10'-27' 28'-39' REPLACE- MENT TREES (2) 24" BOX (3) 24" BOX (4) 24" BOX ALTER- NATIVE TREES (1) 36" BOX (2) 36" BOX (2) 48" BOX 44 35 # OF EXISTING PROTECTED TREES BEING REMOVED TOTAL REPLACEMENT REQUIREMENT AT 24" BOX 2 132 140 TOTAL REPLACEMENT REQUIREMENT AT 36" BOX - - - PROPOSED TREES ANALYSIS * Approximate ratio of new trees to trees removed - 3:1 40'-55'(6) 24" BOX (2) 36" BOX 3 18 - 56'-60'(2) 24" BOX +0 0 0 60'+(15) 24" BOX +0 0 - (2) 48" BOX + Replace the tree with a combination of both Tree Canopy and Tree Value Standards (2) 36" BOX (2) 48" BOX TOTALS 648 TOTAL PROPOSED TREES TOTAL REPLACEMENT REQUIREMENT AT 48" BOX - - - - 0 - TOTAL 83 292 0 0 1 CANOPY SPREAD SIZE OF EXISTING TREE TO BE REMOVED 4'-9' 10'-27' REPLACE- MENT TREES (2) 24" BOX (3) 24" BOX (4) 24" BOX ALTER- NATIVE TREES (1) 36" BOX (2) 36" BOX (2) 48" BOX (6) 24" BOX (2) 36" BOX (2) 24" BOX + 60'+(15) 24" BOX + (2) 48" BOX (2) 36" BOX (2) 48" BOX TOTAL TOTAL PROPOSED REPLACEMENT AT 24" BOX 2 132 140 - - - 648 18 - - -- TOTAL PROPOSED REPLACEMENT AT 36" BOX TOTAL PROPOSED REPLACEMENT AT 48" BOX - - - - - -- TOTAL PROPOSED 24" BOX IN-LIEU - - - - - - - - - *Note: The ratio of 24" box trees per each 60' plus canopy is not from the CPA Tree Technical Manual. **Note: The required 48" box replacements have been added to the 36" total using a 1:1.5 ratio + Note: The proposed 36" box trees have been assigned to each canopy class using the associated ratio. NOTE: All existing tree information is referenced from the Arborist Report dated August 2025, prepared by HORT Science Bartlett Consulting, (925) 484-0211. NOTE: Existing trees to remain may be impacted during construction. See Arborist Report for more information. PROPOSED TREES 356EXTRA --- 44 35 # OF EXISTING PROTECTED TREES BEING REMOVED 3 0 0 1 83 28'-39' 40'-55' 56'-60' Exhibit A Item 12Attachment A - Ordinance of the Council of Authorizing Work in the Baylands Related to theAdjacent Development at 2100-2400 Geng Road (24-PLN-00356)      Item 12: Staff Report Pg. 52  Packet Pg. 534 of 613  City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: April 6, 2026 Report #:2603-6184 TITLE SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Chapter 18.40 (General Standards and Exceptions) of Title 18 (Zoning) of the Palo Alto Municipal Code to Adopt Bird Friendly Design Standards (FIRST READING: March 16, 2026; PASSED: 5-2, Lu, Lythcott-Haims no) BACKGROUND The City Council heard this item for a first reading on March 16, 2026 and approved it on a 5-2, Lu, Lythcott-Haims no) vote. Staff have updated the ordinance to reflect the City Council’s direction on March 16, and it is now before the City Council for a second reading. ATTACHMENTS Attachment A: Ordinance of the Council of the City of Palo Alto Amending Chapter 18.40 (General Standards and Exceptions) of Title 18 (Zoning) of the Palo Alto Municipal Code to Adopt Bird Friendly Design Standards APPROVED BY: Mahealani Ah Yun, City Clerk Item 13 Item 13 Staff Report        Item 13: Staff Report Pg. 1  Packet Pg. 535 of 613  *** NOT YET APPROVED *** 1 0160152_20260324_ay16 Ordinance No. _____ Ordinance of the Council of the City of Palo Alto Amending Chapter 18.40 (General Standards and Exceptions) of Title 18 (Zoning) of the Palo Alto Municipal Code to Adopt Bird Friendly Design Standards The Council of the City of Palo Alto ORDAINS as follows: SECTION 1. Findings and Declarations. The City Council finds and declares as follows: A. On November 13, 2017, the City Council adopted the 2030 Comprehensive Plan. The plan included a policy encouraging bird-friendly design and a program to develop guidelines for bird-friendly building design that minimizes hazards for birds and reduces the poten al for collisions. B. On January 29, 2024, the City Council selected four City Council priori es, one of which is “Climate Change & Natural Environment – Protec on & Adapta on.” This priority includes an objec ve to approve a bird-safe glass and wildlife light pollu on protec ons ordinance. C. On February 14, 2024, and July 18, 2024, the Architectural Review Board conducted study sessions and provided feedback on this ordinance. D. On August 14, 2024, the Planning and Transporta on Commission reviewed the dra ordinance, provided feedback, and con nued the hearing to a date uncertain. E. On October 30, 2024, the Planning and Transporta on Commission ini ally reviewed the proposed ordinance and recommended its adop on to the City Council. F. On December 10, 2025, a er considering addi onal informa on presented by staff, the Planning and Transporta on Commission again recommended adop on of the ordinance to the City Council. G. This Ordinance is intended to reduce bird mortality rates by reducing the possibility of bird collisions with buildings, contribu ng to a healthier and more resilient environment. H. This Ordinance provides clear and consistent standards, streamlining the approval process by reducing the need for case-by-case review of individual projects. SECTION 2. Section 18.40.280 (Bird-Friendly Design Standards) of Chapter 18.40 (General Standards and Exceptions) of Title 18 (Zoning) of the Palo Alto Municipal Code is added to read as follows: 18.40.280 Bird-Friendly Design Standards (a) Purpose. The intent of this section is to establish bird-friendly design standards for glass to minimize hazards for birds and to reduce the potential for collisions. Item 13 Attachment A - Ordinance of the Council of the City of Palo Alto Amending Chapter 18.40 (General Standards and Exceptions) of Title 18 (Zoning) of the Palo Alto Municipal Code to Adopt Bird Friendly Design Standards        Item 13: Staff Report Pg. 2  Packet Pg. 536 of 613  *** NOT YET APPROVED *** 2 0160152_20260324_ay16 (b) Definitions. The following terms are defined for the purposes of this section: (1) “Bird Sensitive Area” means the areas located east of Highway 101 and west of Foothill Expressway. (2) “Bird-Friendly Treatment” means treatment to glazing that provides visual cues to birds and reduces the likelihood of bird collisions by incorporating one of the following: (A) Patterned Treatment, Permanent. Glazing shall be permanently translucent or obscured, or include patterns are etched, fritted, stenciled, silk-screened, or otherwise permanently incorporated into the transparent material. (i) For patterns using dots or other isolated solid shapes, each dot or shape must be at least a 1/4 inch in diameter and be no more than 2 inches apart in any direction. (ii) For patterns using lines, they must be at least 1/8 inch in width and spaced no more than 2 inches apart. (iii) Frit, ceramic ink, or other marker types must be opaque, permanently adhered, and durable for the life of the glazing, unless an alternative compliance method is chosen as outlined in Section 18.40.280(e). (B) Patterned Treatment, Limited. Films, decals, or other similar markers approved by the American Bird Conservancy or its equivalent, subject to Director approval, may be used only for residential development or the residential portion of mixed-use development, or the portions of a nonresidential elevation under 35 feet. These Limited Patterned Treatments shall have the same visual cues or patterns as Permanent Patterned Treatment under 18.40.280(b)(2)(A) and be applied to the outer surface to the extent possible. (C) Exterior Features. Panes with exterior screens, shutters or shading devices installed permanently over windows, structures, or building features such that there is no gap larger than 9 inches in one dimension. Exterior features include, but are not limited to, metal screens, insect screens, shutters, window grilles, fixed solar shading such as louvres, and exterior insert, brise soleil, or solar screens. (3) “Bird Hazard Installations” are defined as visually unbroken, exterior glazing and/or glass panels that are reflective or transparent that provide a clear line of sight through the glazed elements to porches, courtyards, water features, trees, vegetation, landscaping, or the sky on the other side of the glazed element, including, but not limited to: (A) Free standing features such as transparent awnings, (B) Transparent handrails and guards, (C) Transparent wind break panels, acoustic barriers, bus, weather shelters, other free-standing transparent walls, or see- through building protrusions; (D) Transparent skyways or walkways; (E) Two or more Item 13 Attachment A - Ordinance of the Council of the City of Palo Alto Amending Chapter 18.40 (General Standards and Exceptions) of Title 18 (Zoning) of the Palo Alto Municipal Code to Adopt Bird Friendly Design Standards        Item 13: Staff Report Pg. 3  Packet Pg. 537 of 613  *** NOT YET APPROVED *** 3 0160152_20260324_ay16 parallel transparent elements with a distance of 30 feet or less between them, when at least one of the parallel panes is 24 square feet or larger; or (F) Two or more transparent elements on opposing sides and within 12 feet of a corner (perpendicular, acute, or obtuse) when at least one of the panes is 24 square feet or larger. (4) “Elevation” means any exterior walls of a building or structure, as seen from a two- dimensional perspective like the front, side, or rear. (5) “Fenestration” means the openings in a building’s façade, such as door, skylights, and windows. (6) “Glazing” means the reflective, transparent or translucent materials that fill openings in a building’s exterior walls. This typically includes glass but can also encompass other materials like plastic or acrylic sheets that allow light transmission. (c) Applicability. The bird-friendly design requirements apply to any of the following projects, when a permit is otherwise required: (1) All newly constructed structures and buildings; (2) Substantial Remodel, as defined in Section 16.14.070 of the Code; or (3) Any new fenestration or new or replacement Bird Hazard Installations. (d) Bird-Friendly Design Requirements (1) Basic Requirement. Bird-Friendly Treatment is required for: (A) All Bird Hazard installations. (B) All glazing on an elevation of a building or structure that is unbroken and 24 square feet or larger in size. (C) Glazing within 15 feet of a green roof. (2) Residential and the residential portion of mixed-use development. (A) Within the Bird Sensitive Area, in addition to the requirements of (d)(1), no more than ten percent of an elevation of any structure or building shall be untreated glazing. (B) Outside of the Bird Sensitive Area, in addition to the requirements of (d)(1), no more than 40 percent of an elevation above 35 feet of any structure or building shall be untreated glazing. (3) Nonresidential and the nonresidential portion of mixed-use development. In addition to the requirements of (d)(1), no more than ten percent of an elevation of any structure or building shall be untreated glazing. Item 13 Attachment A - Ordinance of the Council of the City of Palo Alto Amending Chapter 18.40 (General Standards and Exceptions) of Title 18 (Zoning) of the Palo Alto Municipal Code to Adopt Bird Friendly Design Standards        Item 13: Staff Report Pg. 4  Packet Pg. 538 of 613  *** NOT YET APPROVED *** 4 0160152_20260324_ay16 (A) Any portions of an elevation under 35 feet may be allowed to use films, decals, or other products approved by the American Bird Conservancy or its equivalent, subject to Director approval. (e) Alternative Compliance. Property owners or applicants may request an alternative means of compliance with requirements established in Section 18.40.280(d). The alternative shall be recommended in a report by a biologist or ornithologist holding a degree in wildlife biology or a specialization in ornithology, and having experience in bird-friendly building design. The request shall be submitted and reviewed in accordance with the applicable procedures in Chapter 18.77, and is subject to approval by the Director. The proposed alternative compliance shall: (1) Reduce the risk of bird collision to a level equivalent to or less than that which would result from strict compliance with Section 18.40.280(d); and (2) Be consistent with the intent of this section as set forth in Section 18.40.280(a). (f) Lighting. All projects shall comply with the outdoor lighting requirements pursuant to Section 18.40.250 of the Municipal Code. (g) Exemptions. The following types of projects shall be exempt from Section 18.40.280(d): (1) Any historic structure located within the City’s Historic Districts or listed on the City’s Historic Inventory or the State or National Historical Registers, except for new additions where treatment conforms to Secretary of Interior Standards for Rehabilitation of Historic Properties. (2) The first floor of commercial uses facing a public street, up to 14 feet in height, within the following districts: (A) Retail Shopping (R) Combining District (B) Pedestrian Shopping (P) Combining District (C) Ground Floor (GF) Combining District (D) North Ventura Coordinated Area Plan Districts (3) 100% affordable housing projects as defined in Section 18.32.030. (4) Accessory Dwelling Units and Junior Accessory Dwelling Units pursuant to Chapter 18.09. (5) Outside of the Bird Sensitive Area, any portions of residential structures under 35 feet. (6) Glazing that is necessary for airport safety or navigation in connection with operations at the Palo Alto Municipal Airport Item 13 Attachment A - Ordinance of the Council of the City of Palo Alto Amending Chapter 18.40 (General Standards and Exceptions) of Title 18 (Zoning) of the Palo Alto Municipal Code to Adopt Bird Friendly Design Standards        Item 13: Staff Report Pg. 5  Packet Pg. 539 of 613  *** NOT YET APPROVED *** 5 0160152_20260324_ay16 (h) Additional Provisions and Conflict Precedence. All applicable windows, doors, or other features must comply with the requirements of this section, in addition to the California Building Code, including the fire hazard severity zone regulations in California Green Buildings Standards Code (CALGreen), Fire Code, and applicable state or federal laws. within the event that the provisions of this section necessarily conflict with the aforementioned codes or state or federal laws, the standards in the applicable state or federals laws and codes shall prevail. SECTION 3. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. SECTION 4. The Council finds that this project is exempt from the provisions of the California Environmental Quality Act (“CEQA”), pursuant to Section 15061 of the CEQA Guidelines, because it can be seen with certainty that there is no possibility that the ordinance will have a significant effect on the environment and Section 15308, as an action by a regulatory agency to protect the environment. SECTION 5. This ordinance shall be effective on the thirty-first day following its adoption. // // // // // // // // // // // // // Item 13 Attachment A - Ordinance of the Council of the City of Palo Alto Amending Chapter 18.40 (General Standards and Exceptions) of Title 18 (Zoning) of the Palo Alto Municipal Code to Adopt Bird Friendly Design Standards        Item 13: Staff Report Pg. 6  Packet Pg. 540 of 613  *** NOT YET APPROVED *** 6 0160152_20260324_ay16 SECTION 6. Pipeline Projects. This Ordinance shall not apply to any project application deemed complete prior to the effective date of this Ordinance. Any project completed pursuant to such application shall be deemed a legal non-conforming structure and/or use, subject to the provisions of Palo Alto Municipal Code Chapter 18.70. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: NOT PARTICIPATING: ATTEST: ____________________________                     ____________________________ City Clerk                                                             Mayor APPROVED AS TO FORM:                                    APPROVED AS TO CONTENT: ____________________________                     ____________________________ Assistant City Attorney                                    City Manager                                                                             ____________________________                                                                    Director of Planning & Development Services Item 13 Attachment A - Ordinance of the Council of the City of Palo Alto Amending Chapter 18.40 (General Standards and Exceptions) of Title 18 (Zoning) of the Palo Alto Municipal Code to Adopt Bird Friendly Design Standards        Item 13: Staff Report Pg. 7  Packet Pg. 541 of 613  City Council Staff Report From: City Manager Report Type: ACTION ITEMS Lead Department: City Clerk Meeting Date: April 6, 2026 Report #:2512-5594 TITLE Approval of FY 2026-2027 Human Relations Commission, Parks and Recreation Commission, Public Art Commission, and Stormwater Management Oversight Committee Work Plans; CEQA Status - not a project RECOMMENDATION The Human Relations Commission, Parks and Recreation Commission, Public Art Commission, and Stormwater Management Oversight Committee recommend approval of their respective Fiscal Year 2026-2027 Work Plans. EXECUTIVE SUMMARY On November 30, 2020, the City Council adopted the Boards, Commissions and Committees (BCC) Handbook1, which implemented an annual review and approval of BCC work plans. Each BCC is required to prepare an annual work plan for Council’s review and approval. The annual report should include the results of the prior year’s work plan and should consist of up to three priorities. When applicable, the City Council would like to see metrics of community involvement and participation in meetings and activities included in the work plan. Council may refer additional items to the BCC in response to new developments. If the BCC would like to add an issue for review after an annual work plan has been approved, a prompt request by the BCC Chair to the City Council is required and the item will then be addressed by the City Council as a whole. 1 Boards, Commissions, Committees Handbook: https://www.paloalto.gov/files/assets/public/v/5/city-clerk/bcc-handbook.pdf Item 14 Item 14 Staff Report        Item 14: Staff Report Pg. 1  Packet Pg. 542 of 613  At its December 2, 2024 meeting3, the City Council approved dividing BCC recruitments and work plan approvals into fall and spring cycles. Per the adopted schedule, work plans for the Human Relations Commission, Public Art Commission, Parks and Recreation Commission, and Storm Water Management Oversight Committee are being brought to the City Council for consideration. FISCAL/RESOURCE IMPACT STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: 3 City Council, December 2, 2024; Agenda Item #14; SR # 2409-3480 https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=83110&dbid=0&repo=PaloAlto Item 14 Item 14 Staff Report        Item 14: Staff Report Pg. 2  Packet Pg. 543 of 613  Human Relations Commission DRAFT – For City Council Review and Approval FY2026-27 Workplan Staff Liaison: Sophie Pigman, Human Services Manager Lead Department: City Manager About the Commission This updated workplan covers the calendar year 2026 (fiscal years 2026 -27) for the Human Relations Commission (HRC). The Commission is composed of 7 members who are residents of Palo Alto. Terms are for 3 years and commence on November 1. See Palo Alto Municipal Code (PAMC) Sections 2.16 and 2.22. Current Commissioners • Michelle Kraus (Chair) • Katie Causey (Vice Chair) • Salwa Ansari • Don Barr • Amy Hsieh • Sridhar Karnam • Mary Kate Stimmler Mission Statement HRC Mission: To promote the just and fair treatment of all people in Palo Alto, particularly our most vulnerable populations. By promoting awareness of issues and enabling conversations that enhance inclusion, the HRC strives to create a community where ci vility, respect and responsible actions are the norm. HRC Jurisdiction: Municipal Code 2.22.050 (a) The Human Relations Commission has the discretion to act with respect to any human relations matter when the commission finds that any person or group does not benefit fully from public or private opportunities or resources in the community or is unfai rly or differently treated due to factors of concern to the commission. (1) Public or private opportunities or resources in the community include, but are not limited to, those associated with ownership and rental of housing, employment, education and governmental services and benefits. (2) Factors of concern to the commission include, but are not limited to, socioeconomic class or status, physical condition or handicap, married or unmarried state, emotional condition, intellectual ability, age, sex, sexual preference, gender identity, race, cultural characteristics, ethnic background, ancestry, citizenship, and religious, conscientious or philosophical belief. (b) The commission shall conduct such studies and undertake such responsibilities as the council may direct. Item 14 Attachment A - FY26-27 Human Relations Commission Work Plan        Item 14: Staff Report Pg. 3  Packet Pg. 544 of 613  Prior Year Accomplishments April 2024-December 2025 Goal #1 – Core Responsibilities : Discussed the findings of the Human Services Needs Assessment and determined the Priority of Needs for the FY2026 -27 Human Services Resource Allocation Process (HSRAP), (October 2024). Reviewed and made funding recommendations to Council for 21 two -year HSRAP grants totaling $941,735 to fund critical needs in the community for FY 2026-27 (March and April 2025). A subcommittee of HRC commissioners and city staff served as the review committee for the Emerging Needs Fund. In Fiscal Year 2025 (July 2024 -June 2025), a total of 6 grants totaling $50,000 was approved. Reviewed and made funding recommendations to the Finance Committee for 8 grants totaling $480,000 as part of the Community Development Block Grant (CDBG) Funding program for Fiscal Year 2025 -26 (May 2025). Hosted the Planning and Development Department’s public hearing on the summary of fiscal year 2024 -25 Community Development Block Grant (CDBG) Program Accomplishments and review of the draft Consolidated Annual Performance and Evaluation Report (C APER), (September 2025). Commission members served as liaison to the following organizations and committees: Palo Alto Police Department, Avenidas, Palo Alto Mediation Program, Project Safety Net, and the R.V. Dweller Collaborative. Goal #2 – Inclusion & Belonging: Conducted a Listening Session with local faith leaders to better understand their needs and the communities they serve (June 2024). Approved HRC support of the Solidarity Celebration Picnic to Commemorate Juneteenth and Eid -Ul-Adha (June 2024). Made reco mmendations for actions stemming from the 2023 Older Adults Learning Series (September 2024). Reviewed and discussed the City Clerk’s Office proposed 2025 City Council Regular Meeting Schedule and the draft citywide list of h olidays and dates of significance (October 2024). Approved support for the Palo Alto Annual Community Ramadan Iftar dinner (February 2025). Adopted a policy on public requests for HRC support (June 2025). Reviewed the training overview for the religious to lerance training to be offered to City staff, boards/commissions, and the City Council (July 2025). Reviewed and discussed the City Clerk’s Office proposed 2026 City Council Regular Meeting Schedule and the citywide dates of significance list (October 2025 ). Approved support for the Mitchell Park Library “Know Your Rights: Information for the Immigrant Community” program (November 2025). Approved a procedure for city staff to request HRC support for internal city events (November 2025). Goal #3 - Public Safety: Conducted the “Creating a Safer Community: Understanding and Defining Hate Crimes” event for the public (October 2024). Approved a resolution stating that the HRC condemns all hate crimes and hate incidents (November 2024). Conducted a “Fraud Prevention” event for the public (April 2025). Conducted a luncheon for local faith leaders to discuss safety concerns and ask questions to the Palo Alto Police Department Chief and Assistant Chief (May 2025). Goal #4 – Public Health: Provided feedback on the draft Safe Streets for All (SS4A) Safety Action Plan from the Office of Transportation (January 2025). Goal #5 – Housing, Economic Justice and Development : Hosted the Planning and Development Department’s public hearing for the initial public discussion of Fair Change Housing Policy approaches regarding use of criminal history information in Palo Alto rental housing decisions (October 2024). Conducted the “Know Your Rights: Information for Palo Alto’s Immigrant Community” event for the public (February 2025). Conducted a learning session to hear from Early Childhood Education (ECE) providers and professional s on the current childcare landscape locally and regionally (May 2025). Presentation by the City Manager’s Office on the Local Housing and Homelessness Services Gap Analysis Report. Provided input relating to housing and services for the unhoused as feedba ck to the City Council (June 2025). Conducted a Learning Session on alternative pathways to home ownership (September 2025). Presentation by the Utilities Department on City of Palo Alto Utilities (CPAU) residential programs and service offerings (October 2025). Presentation by Amy Everitt, President of the Golden State Opportunity and Sally Lieber, Vice Chair of the California State Board of Equalization on the Federal and California Earned Income Tax Credit (EITC) and how it may provide cash support to qu alifying unhoused, low -income, or seniors (November 2025). Presentation by the Palo Alto Mediation Program staff and Mediation Board co -chairs on their programs and services (November 2025). Item 14 Attachment A - FY26-27 Human Relations Commission Work Plan        Item 14: Staff Report Pg. 4  Packet Pg. 545 of 613  Goal #6 – Climate Change : Presentation by Heart and Home Collaborative and City staff on City services and resources for the unhoused during periods of inclement and cold weather, including warming centers (November 2024). Goal #7 – Learning Sessions (items are also listed under the goals above): Conducted a learning session to hear from Early Childhood Education (ECE) providers and professionals on the current childcare landscape locally and regionally (HEJD, May 2025). Conducted a learning session o n alternative pathways to home ownership (HEJD, September 2025). Goal #8 – Emerging Issues : Received an update on the Public Art Program King Artist Residency (May 2025). Presentation by the Palo Alto Library staff on library services for the community (September 2025). Presentation from local providers on programs and services addressing food insecurity in Palo Alto (December 2025) Item 14 Attachment A - FY26-27 Human Relations Commission Work Plan        Item 14: Staff Report Pg. 5  Packet Pg. 546 of 613  GOAL 1: Core Responsibilities Funding Programs - Human Services Resource Allocation Process (HSRAP), Community Development Block Grant (CDBG) and Emerging Needs Fund. Continue to review and give input to funding decisions. Priority during this workplan cycle includes assisting staff with the HSRAP application process for the FY28 funding cycle. Liaison with partner agencies. Each commissioner is assigned to at least one agency to promote learning and engagement. The partner agencies are Avenidas, Palo Alto Police Department, Project Safety Net, Project Sentinel (Palo Alto Mediation Program), and the R.V. Dweller Service Provider Meeting. Rapid Response – Commission will identify emerging issues in the community, prioritize those that need further attention and elevate any major initiatives, including those that involve significant staff time to the Council for approval. The Commission will also be responsive to future referrals by the Council. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED The funding programs provide human services organizations with essential monetary support to serve vulnerable and underserved residents of Palo Alto. The HRC has the discretion to act with respect to any human relations matter when the commission finds that any person or group does not benefit fully from public or private opportunities or resources in the community or is unfairly or differently treated due to factors of concern to the commission. Ongoing Ad hoc HRC subcommittee and staff time for the funding decisions. Moderate level of staff and ad hoc subcommittee time. During each applicable funding cycle, HRC produces funding recommendations to City Council for HSRAP, CDBG, and the Emerging Needs Fund. Liaisons to a partner agency provide at least one update quarterly to the Commission summarizing engagement with the assigned agency, including identified needs, challenges, and opportunities relevant to the Commission’s work. When emergent human relations concerns arise, HRC leadership initiates timely outreach, as appropriate, to impacted community leaders or organizations for the purpose of listening, expressing support, and understanding community- identified concerns. Information gathered is used to inform Commission awareness and, when appropriate, future agenda items or referrals. N/A HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Provide funding recommendations for HSRAP, CDBG and the Emerging Needs Fund as needed. Meet with partner agencies on a regular and ongoing basis. Respond to emerging issues. Review and provide feedback on the HSRAP application, award process, and metrics of success. N/A Item 14 Attachment A - FY26-27 Human Relations Commission Work Plan        Item 14: Staff Report Pg. 6  Packet Pg. 547 of 613  GOAL 2: Community Mental Health Support current efforts to address mental health issues in the community with a focus on youth, LGBTQ+, veterans and unhoused individuals. • Learning session on youth mental health and suicide prevention by Project Safety Net, allcove Palo Alto, and other pertinent agencies. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Increase community awareness of the mental health challenges faced by youth, adults and veterans; and the services available to them and their families. Foster an ongoing community dialogue on how to prevent suicides and overdoses. Spring-Summer 2026 Ad hoc HRC subcommittee and staff time Moderate level of staff and ad hoc subcommittee time. Coordinate with city stakeholders and other non- government organizations to amplify their workshops, outreach, and messaging. N/A HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Conduct the learning session with Project Safety Net, allcove Palo Alto, and other youth mental health service providers. Identify objectives to address mental health issues for LGBTQ+, veterans, and unhoused individuals. N/A Item 14 Attachment A - FY26-27 Human Relations Commission Work Plan        Item 14: Staff Report Pg. 7  Packet Pg. 548 of 613  GOAL 3: Community Safety Explore and implement avenues to decrease incidences of crimes in the community. • Continue to convene community presentations on fraud prevention. • Continue to convene faith leader meetings on community safety. Provide a space for residents to voice their concerns about the safety conditions in their neighborhood, with an emphasis on areas around schools, and identify ways the HRC can address those concerns. Explore ways in which climate change may disproportionately affect specific populations in the community. • Learning session from the Palo Alto Fire Department, and other relevant city departments, about current environmental disaster mitigation workshops. • Identify ways to mitigate the impacts of environmental disasters on vulnerable populations. AI for Belonging - a ‘transparency baseline’ for city-used algorithms, and a ‘Procurement Guardrail’ policy to ensure city vendors meet our equity standards. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED All individuals who live, work or worship in Palo Alto have the right to do so without fear of verbal or physical abuse or attack. Climate awareness and changes in habits help everyone thrive and special attention should be paid to vulnerable populations. Summer-Fall 2026 Ad hoc subcommittee and staff time. Space, marketing, and event budget for educational programming. High level of staff and ad hoc subcommittee time. Measures may include how many people attend educational programming, specific actions taken by members of the public to combat hate crimes, and the increased reporting of hate crimes. N/A HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Convene community presentations on fraud prevention. Convene faith leader meetings on community safety. Learning session about current environmental disaster mitigation workshops. Providing a space for residents to voice concerns about safety conditions in their neighborhoods. AI for Belonging N/A Item 14 Attachment A - FY26-27 Human Relations Commission Work Plan        Item 14: Staff Report Pg. 8  Packet Pg. 549 of 613  GOAL 4: Community Engagement Foster a sense of inclusion, belonging, and civic engagement in the community. ● Invite Palo Alto youth advocates to present to the Human Relations Commission regarding their proposed initiative to lower the voting age to 16 in City of Palo Alto elections. ● Host an LGBTQ+ youth and allies leadership day at City Hall showing LGBTQ+ youth and allies not only different resources, but different paths in public service they can take. ● Convene one public input/brainstorming session with local LGBTQ+ nonprofits and advocates to assess what type of pride event the community is interested in, what nonprofits would have capacity to support, what would be needed to make that a reality. ● Implement an annual community nonprofit service provider convening. ● Identify ways to increase community engagement with the HRC, both during and between meetings. ● Respond to the referral from the Policy and Services Committee (12/9/25) to the HRC for consideration of strategies and policies to implement the City’s CEDAW (Convention on the Elimination of all forms of Discrimination Against Women) ordinance, contingent upon Council’s adoption of the ordinance. The Policy and Services Committee requests both immediate and long-term recommendations. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED All individuals who live, work or worship in Palo Alto have the right to feel included and valued as members of the community. By adopting a CEDAW ordinance, the City provides a legal framework for the protection and support of women in the community. Summer-Fall CEDAW: Spring-Summer 2026. Present recommendations by November 2026. Ad hoc subcommittee and staff time. Space and marketing for programming. Moderate level of staff and ad hoc subcommittee time. Increased community awareness and communications, both online and offline; increased workshops, and learning sessions. CEDAW: Forward recommendations to the City Council. N/A HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE CEDAW: Develop strategies and policies to present to Council. Invite Palo Alto youth advocates to present to the Human Relations Commission regarding their proposed initiative to lower the voting age to 16 in City of Palo Alto elections. Host an LGBTQ+ youth and allies leadership day at City Hall showing LGBTQ+ youth and allies not only different resources, but different paths in public service they can take. Convene one public input/brainstorming session with local LGBTQ+ nonprofits and advocates to assess what type of pride event the community is interested in, what nonprofits would have capacity to support, what would be needed to make that a reality. Implement an annual community nonprofit service provider convening. Identify ways to increase community engagement with the HRC, both during and between meetings. CEDAW: Council- Directed Item 14 Attachment A - FY26-27 Human Relations Commission Work Plan        Item 14: Staff Report Pg. 9  Packet Pg. 550 of 613  GOAL 5: Housing, Economic Recovery and Development (HERD) Housing, Economic Recovery and Development • Continue to identify roles the HRC can play to provide an equity perspective in ongoing housing initiatives such as meeting housing element goals, Stanford GUP, and the potential shift from the downtown housing advisory group to an SB79 advisory group. • Hold a joint meeting with the Planning and Transportation Commission (PTC) if ADU “condoization” comes forward. • Continue to support efforts for increased renter protections and access to affordable housing, with a particular focus on seniors. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Providing active HRC participation in actions to positively affect the lives of unhoused members of the community. During the term covered by this workplan Staff and HRC commissioner time Lower level of staff and adhoc subcommittee time. HRC gives input on relevant housing initiatives that arise. N/A HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED POLICY UPDATE Research and identify housing programs that could best address equity and access needs in the community (cross sectional senior, families, low income.). Continue to support efforts for increase renter protections and access to affordable housing, with a focus on seniors. Joint meeting with the Planning and Transportation Commission (PTC) N/A Item 14 Attachment A - FY26-27 Human Relations Commission Work Plan        Item 14: Staff Report Pg. 10  Packet Pg. 551 of 613  Parks and Recreation Commission Draft FY2027 Workplan Staff Liaison: Sarah Robustelli, Division Manager Lead Department: Community Services About the Commission The purpose of the Parks and Recreation Commission is to advise the City Council on matters pertaining to the activities of the Open Space & Parks, Golf, and Recreation divisions of the Community Services Department, ns. isFY27 July 1, 2026-June 30, 2027. The Commission is composed of seven officers, or space, and recreation matters. webpage. Current Commissioners • Nellis Freeman (Chair) • Bing Wei (Vice Chair) • Vadim Axelrod • Amanda Brown • Yudy Deng • Shani Kleinhaus • Roger Smith Mission Statement The purpose of the Parks and Recreation Commission is to advise the City Council on policy matters pertaining to the activities of the Open Space, Parks and Golf Division, and the Recreation Division of the Community Services Item 14 Attachment B - FY26-27 Parks & Recreation Commission Work Plan        Item 14: Staff Report Pg. 11  Packet Pg. 552 of 613  Prior Year Accomplishments • Based on feedback during the December 18, 2024 Special Meeting, the CIP plan was brought back for review and discussion again during January 28, 2025 and feedback was provided on the proposed plan for FY 2026-2030. Park Dedication FY26 • On June 18, 2025, a ribbon-cutting event was held for Fred Eyerly Tower Well Park. Baylands Comprehensive Conservation Plan (BCCP) Update • Reviewed the draft 2022 BCCP including scope, and next steps • Highlighted gaps, grammatical and technical errors and the need for strengthening conversation actions including monitoring • Evaluated opportunities to strengthen wildlife conversation • Recommended focusing on the action plan Nature Preserve Access Policy • Reviewed whether to restrict or expand access within parks and open space preserves, balancing environmental protection, safety, and recreational use as part of the Nature Preserve Access Policy follow-up. • Evaluated trail conditions and habitat impacts at Pearson-Arastradero Preserve, supported a seasonal, data- informed management approach, and reviewed public input gathered through a 30-day on-site outreach and comment period. • Provided final recommendations on trail management and habitat protection priorities and formally concluded the Ad Hoc Committee’s work following completion of Council- 28, 2025, meeting. Recreation Wellness Center • Collaborated with City staff on stakeholder and community outreach initiatives. • Co-hosted a community meeting with City staff in January 2025 to discuss the proposed center and explore potential locations. • Continued collaboration with the Friends of Palo Alto Recreation Wellness Center Board of Directors, providing updates to the PRC based on relevant input received. • Transitioned to the liaison role as the work is ongoing. Playing Fields • Item 14 Attachment B - FY26-27 Parks & Recreation Commission Work Plan        Item 14: Staff Report Pg. 12  Packet Pg. 553 of 613  • Advanced a formal recommendation to City Council through the Parks and Recreation Commission at its October 28, 2025, meeting. Racquet Courts Policy Update • Staff and the PRC ad hoc committee completed a comprehensive review racquet sports policies, including field reservations, tennis, and pickleball. • The work included a best-practices policy review of tennis court reservation practices to support resident access, and implementation of pickleball improvements such as striping at Fletcher School/Terman Park and evaluation of multi-use court opportunities. • March 2026 following a twelve-month effort that included two PRC presentations and extensive engagement with tennis and pickleball stakeholders. Middle School Athletics • alternative models would create better programing for the community. • Evaluated contracting out both individual sports and the entire athletics program • in programming to meet the needs of the community. Cubberley Project • Worked with staff on community engagement and activation to increase community awareness and involvement. PROJECT/GOAL 1: CIP Review , Natural Open Space, and y in project selection, and implement best practices -term capital planning and inter-departmental coordination. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- Optimize implementation of the Parks Master Plan 2026-January 2027 Moderate staff time HIGH PRIORITY LOWER COUNCIL-DIRECTED POLICY UPDATE Item 14 Attachment B - FY26-27 Parks & Recreation Commission Work Plan        Item 14: Staff Report Pg. 13  Packet Pg. 554 of 613  Review CIP and to ensure alignment with the Master Plan PROJECT/GOAL 2: Park Dedication our community BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- Increase dedicated parkland to provide recreational opportunities, promote the health and well-being of the community, and Moderate staff time (CSD, CAO, Planning, PWE, Real Estate) Recommendation of one or more sites for dedication as parkland .D, -8.1) HIGH PRIORITY LOWER COUNCIL-DIRECTED POLICY UPDATE Work with staff to assess the suitability of Ventura Community Center (PACCC) for parkland Work with staff to assess the suitability of Rinconada Gardens, San Antonio Avenue at Ponce Drive, Los Altos Treatment Plant Site (wetland area), and Baylands Measure E Site (landfill slope portion). Pursue dedication of Greer Park sewer easement associated with the 2850 W. Bayshore Road development project Review previously identified locations and consider new potential sites for park PROJECT/GOAL 3: Baylands Comprehensive Conservation Plan (BCCP) BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- Work towards releasing the Baylands Comprehensive Conservation Plan which was previously developed but not completed guideline, for for environmental infrastructure 2027-FY2028 Moderate to high staff time Continue review of 2022 BCCP and consultant deliverables. PRC recommendation and City Council adoption of the updated BCCP. (Parks Master HIGH PRIORITY LOWER COUNCIL-DIRECTED POLICY UPDATE Item 14 Attachment B - FY26-27 Parks & Recreation Commission Work Plan        Item 14: Staff Report Pg. 14  Packet Pg. 555 of 613  • Continue review of Draft 2022 BCCP as needed • Identify work needed to move forward with BCCP updates as possible and appropriate • implementation. Identify topics appropriate for future amendments or related planning efforts beyond the current BCCP update. Provide additional advisory input as requested by staff or PRC. PROJECT/GOAL 4: Natural Grass Pilot unities to transition from synthetic turf BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- Moderate staff time Natural Grass Pilot City Council for evaluation Engage with stakeholders for feedback HIGH PRIORITY LOWER POLICY UPDATE Work with staff to review and recommend and propose a rubric of success measures for the Meet with stakeholders periodically for feedback PROJECT/GOAL 5: Courts Policy Update BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- Proactive Pickleball and Tennis court management 7 Court reservation policy update recommendation to City Council Item 14 Attachment B - FY26-27 Parks & Recreation Commission Work Plan        Item 14: Staff Report Pg. 15  Packet Pg. 556 of 613  and tennis courts. HIGH PRIORITY LOWER COUNCIL-DIRECTED POLICY UPDATE Meet with stakeholders periodically/monthly if necessary for feedback -residents -day utilization report with hourly breakdowns (tennis and pickleball) - Meet with stakeholders for feedback and review court reservation systems and use policy and recommend an update as appropriate PROJECT/GOAL 6: Cubberley Project Cubberley Project. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- ecreation and Park facilities for the High level of staff time CSD, ASD, CMO community engagement. 2026 ballot measure. Master Plan recommendation forwarded to City Council for approval HIGH PRIORITY LOWER COUNCIL-DIRECTED POLICY UPDATE Item 14 Attachment B - FY26-27 Parks & Recreation Commission Work Plan        Item 14: Staff Report Pg. 16  Packet Pg. 557 of 613  • Provide input on policy questions related to future use of space. • Advise on near-term site activation strategies. • Support completion of the Cubberley Community Center Master Plan. • Support ongoing community engagement efforts • Work with community stakeholder, like friends of palo alto parks, recreation wellness center, etc. • redevelopment. PROJECT/GOAL 7: Nature Connectivity an and Parks & Recreation BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- ● City Policy analysis and synthesis ● Summary of policy gaps and opportunities ● Best-practice reference summary ● Set of PRC policy recommendations Low staff time raft of policy recommendations to 4.C HIGH PRIORITY LOWER COUNCIL-DIRECTED POLICY UPDATE ● Review existing City policies and plans (Comprehensive Plan, Parks & Recreation Strategic Plan, Urban Forest Master Plan, Sustainability and Climate Action Plan (S/CAP), and stormwater / green infrastructure guidance and other relevant plans) to assess how biodiversity and pollinator connectivity are addressed. ● Evaluate regional best practices, including Mountain View’s Biodiversity and Urban Forest Plan and San Francisco Recreation and Parks Department biodiversity frameworks, to identify applicable policy approaches and available resources for Palo Alto. ● Develop program-level policy recommendations for integration into park planning and capital projects, with emphasis on: ○ Locally native and pollinator-supportive plant standards ○ Habitat continuity across parks, trails, and civic landscapes ○ • Identify opportunities for alignment with related City efforts (e.g., climate, sustainability, urban forestry) to reinforce consistent implementation. Item 14 Attachment B - FY26-27 Parks & Recreation Commission Work Plan        Item 14: Staff Report Pg. 17  Packet Pg. 558 of 613  Public Art Commission FY 2027 Workplan Staff Liaison: Elise DeMarzo, Public Art Program Director, Nadya Chuprina, Program Coordinator Lead Department: Community Services / Arts & Sciences ďŽƵƚƚŚĞŽŵŵŝƐƐŝŽŶ dŚĞWƵďůŝĐƌƚŽŵŵŝƐƐŝŽŶŝƐĐŽŵƉŽƐĞĚŽĨƐĞǀĞŶ;ϳͿŵĞŵďĞƌƐ͘dŚĞƚĞƌŵƐĂƌĞƚŚƌĞĞ;ϯͿLJĞĂƌƐŝŶůĞŶŐƚŚĂŶĚĐŽŵŵĞŶĐĞŽŶEŽǀĞŵďĞƌϭ &ĞďƌƵĂƌLJϭϮ͕ϮϬϮϲ͘dŚĞWƵďůŝĐƌƚŽŵŵŝƐƐŝŽŶŽǀĞƌƐĞĞƐWĂůŽůƚŽΖƐƚĞŵƉŽƌĂƌLJ භ dŽĂĚǀŝƐĞƚŚĞĐŝƚLJŝŶŵĂƚƚĞƌƐƉĞƌƚĂŝŶŝŶŐƚŽƚŚĞƋƵĂůŝƚLJ͕ƋƵĂŶƚŝƚLJ͕ƐĐŽƉĞ͕ĂŶĚƐƚLJůĞŽĨĂƌƚŝŶƉƵďůŝĐƉůĂĐĞƐ භ dŽƉĞƌŝŽĚŝĐĂůůLJƌĞǀŝĞǁƚŚĞĐĂƉŝƚĂůŝŵƉƌŽǀĞŵĞŶƚƉƌŽŐƌĂŵǁŝƚŚƚŚĞƐƚĂĨĨĨŽƌŝŶĐůƵƐŝŽŶŽĨǁŽƌŬƐŽĨĂƌƚŝŶǀĂƌŝŽƵƐƉƌŽũĞĐƚƐ භ dŽĚĞǀŝƐĞŵĞƚŚŽĚƐŽĨƐĞůĞĐƚŝŶŐĂŶĚĐŽŵŵŝƐƐŝŽŶŝŶŐĂƌƚŝƐƚƐǁŝƚŚƌĞƐƉĞĐƚƚŽƚŚĞĚĞƐŝŐŶ͕ĞdžĞĐƵƚŝŽŶ͕ĂŶĚƉůĂĐĞŵĞŶƚŽĨĂƌƚŝŶƉƵďůŝ Đ ƉůĂĐĞƐĂŶĚƚŽĂĚǀŝƐĞƐƚĂĨĨŽŶƚŚĞƐĞůĞĐƚŝŽŶĂŶĚĐŽŵŵŝƐƐŝŽŶŝŶŐŽĨĂƌƚŝƐƚƐ͕ĂŶĚƚŚĞĂŵŽƵŶƚƐƚŽďĞĞdžƉĞŶĚĞĚŽŶĂƌƚŝŶƉƵďůŝĐƉůĂ භ dŽĂĚǀŝƐĞĂŶĚĂƐƐŝƐƚƐƚĂĨĨŝŶŽďƚĂŝŶŝŶŐĨŝŶĂŶĐŝĂůĂƐƐŝƐƚĂŶĐĞĨŽƌĂƌƚŝŶƉƵďůŝĐƉůĂĐĞƐĨƌŽŵƉƌŝǀĂƚĞ͕ĐŽƌƉŽƌĂƚĞ͕ĂŶĚŐŽǀĞƌŶŵĞŶƚ Ăů ƐŽƵƌĐĞƐ ƵƌƌĞŶƚŽŵŵŝƐƐŝŽŶĞƌƐ ;sŝĐĞŚĂŝƌͿ Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 18  Packet Pg. 559 of 613   DŝƐƐŝŽŶ^ƚĂƚĞŵĞŶƚ  dŚĞWĂůŽůƚŽWƵďůŝĐƌƚWƌŽŐƌĂŵƉƌŽŵŽƚĞƐƚŚĞŚŝŐŚĞƐƚĐĂůŝďĞƌŽĨĂƌƚǁŽƌŬ͕ĐŽŵŵŝƐƐŝŽŶŝŶŐŵĞŵŽƌĂďůĞƉƵďůŝĐĂƌƚǁŽƌŬƐĂŶĚ ĞdžƉĞƌŝĞŶĐĞƐƚŚĂƚƐƚŝŵƵůĂƚĞĚŝƐĐƵƐƐŝŽŶĂŶĚƚŚŽƵŐŚƚĨƵůƌĞĨůĞĐƚŝŽŶ͕ĐĞůĞďƌĂƚŝŶŐWĂůŽůƚŽ͛ƐĐŚĂƌĂĐƚĞƌĂŶĚĞŶŚĂŶĐŝŶŐĐŝǀŝĐƉƌŝĚĞ ĂŶĚƐĞŶƐĞŽĨƉůĂĐĞ͘  &z  ŽŵŵƵŶŝƚLJΘĐŽŶŽŵŝĐĞǀĞůŽƉŵĞŶƚWƌŝŽƌŝƚLJ͗ĞǀĞůŽƉƉƵďůŝĐĂƌƚƚŚĂƚĞŶĐŽƵƌĂŐĞƐĞŶŐĂŐĞŵĞŶƚ͕ďĞůŽŶŐŝŶŐ͕ĂŶĚ ĐŽŵŵƵŶŝƚLJƉĂƌƚŝĐŝƉĂƚŝŽŶ͕ĂŶĚƚŚĂƚƉƌŽŵŽƚĞƐƐŚĂƌĞĚĞdžƉĞƌŝĞŶĐĞƐŝŶĂŶĚĂƌŽƵŶĚWĂůŽůƚŽEĞŝŐŚďŽƌŚŽŽĚƐĂŶĚ ĐŽŵŵĞƌĐŝĂůĐŽƌƌŝĚŽƌƐ͘  dŚŝƐƉƌŝŽƌŝƚLJĂĐƚŝǀĞůLJƐƵƉƉŽƌƚƐĐŽŶŽŵŝĐĞǀĞůŽƉŵĞŶƚďLJĚƌŝǀŝŶŐĨŽŽƚƚƌĂĨĨŝĐƚŽůŽĐĂůďƵƐŝŶĞƐƐĞƐĂŶĚƌĞǀŝƚĂůŝnjŝŶŐƵďďĞƌůĞLJ ĂƐĂǀŝďƌĂŶƚĐŽŵŵƵŶŝƚLJŚƵďĂŶĚƐƚƵĚŝŽƐƉĂĐĞ͘  ^ŽĐŝĂů:ƵƐƚŝĐĞΘ/ŶĐůƵƐŝŽŶWƌŝŽƌŝƚLJ͗ĞǀĞůŽƉƉƵďůŝĐĂƌƚƉƌŽũĞĐƚƐƚŚĂƚĂĚǀĂŶĐĞũŽLJ͕ĞŵƉĂƚŚLJ͕ĞƚŚŶŝĐĂŶĚĐƵůƚƵƌĂů ŝŶĐůƵƐŝŽŶ͕ĂŶĚƐŽĐŝĂů͕ƌĂĐŝĂů͕ĂŶĚŐĞŶĚĞƌĞƋƵŝƚLJ͘ dŚŝƐƉƌŝŽƌŝƚLJĞdžƉůŽƌĞƐƚŚĞŝŶƚĞƌƐĞĐƚŝŽŶŽĨĂƌƚ͕ŚŽƵƐŝŶŐ͕ĂŶĚƚŚĞĚŝǀĞƌƐĞůŝǀĞĚĞdžƉĞƌŝĞŶĐĞƐŽĨƚŚŽƐĞƐĞĞŬŝŶŐďĞůŽŶŐŝŶŐŝŶWĂůŽ ůƚŽ͘/ƚĨŽĐƵƐĞƐŽŶƌĂƉŝĚůLJĚĞǀĞůŽƉŝŶŐĐŽƌƌŝĚŽƌƐƚŽĞŶƐƵƌĞŶĞǁƐŚĂƌĞĚƐƉĂĐĞƐŝŶĐůƵĚĞŝŶƚĞƌĂĐƚŝǀĞĂƌƚƚŚĂƚĂĐƚƐĂƐĂĐĂƚĂůLJƐƚĨŽƌ ĐŽŵŵƵŶŝƚLJďƵŝůĚŝŶŐĂŵŽŶŐĚŝǀĞƌƐĞŶĞŝŐŚďŽƌƐ͘   KƉĞƌĂƚŝŽŶĂůŝnjŝŶŐKƵƌWƌŝŽƌŝƚŝĞƐ  ǀĞƌLJƉƵďůŝĐĂƌƚƉƌŽũĞĐƚƵŶĚĞƌƚĂŬĞŶďLJƚŚĞŝƚLJŽĨWĂůŽůƚŽWƵďůŝĐƌƚWƌŽŐƌĂŵŵĞĞƚƐĂƚůĞĂƐƚƚŚƌĞĞŽĨŝƚƐĨŽƵƌĂĚŽƉƚĞĚ Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 19  Packet Pg. 560 of 613  ƉƌŝŽƌŝƚŝĞƐƚŚƌŽƵŐŚĂŶŝŶƚĞŶƚŝŽŶĂůůLJĞdžƚĞŶƐŝǀĞĚĞƐŝŐŶĂŶĚďƵŝůĚŝŶŐƉƌŽĐĞƐƐƚŚĂƚĐŽŶƐĐŝĞŶƚŝŽƵƐůLJĞŶŐĂŐĞƐĚŝǀĞƌƐĞĐŽŵŵƵŶŝƚLJ ŵĞŵďĞƌƐ͘^ƉĞĐŝĨŝĐĂůůLJ͗  ŽŵŵƵŶŝƚLJΘĐŽŶŽŵŝĐĞǀĞůŽƉŵĞŶƚWƌŝŽƌŝƚLJ͗dŚĞĚĞƐŝŐŶĂŶĚďƵŝůĚŝŶŐƉƌŽĐĞƐƐŝŶǀŽůǀĞƐĚŝǀĞƌƐĞŐƌŽƵƉƐŽĨ ƐƚĂŬĞŚŽůĚĞƌƐƌĞƉƌĞƐĞŶƚŝŶŐƚŚĞĐŽŵŵƵŶŝƚLJ͘&ƌŽŵĂƌƚŝƐƚƐĞůĞĐƚŝŽŶ͕ĨĂĐƚͲĨŝŶĚŝŶŐƚŚƌŽƵŐŚĐŽŵŵƵŶŝƚLJĚŝĂůŽŐƵĞƚŽƚŚĞ ĨŝŶĂůƵŶǀĞŝůŝŶŐ͕ƚŚŝƐĞŶƐƵƌĞƐĂƌƚǁŽƌŬƌĞƐŽŶĂƚĞƐǁŝƚŚůŽĐĂůŶĞŝŐŚďŽƌŚŽŽĚƐĂŶĚƐƵƉƉŽƌƚƐĞĐŽŶŽŵŝĐǀŝƚĂůŝƚLJďLJ ĐƌĞĂƚŝŶŐĂƚƚƌĂĐƚŝŽŶƐƚŚĂƚŝŶĐĞŶƚŝǀŝnjĞƉĞŽƉůĞƚŽůŝǀĞĂŶĚŝŶǀĞƐƚŝŶWĂůŽůƚŽ͘  WƵďůŝĐƌƚĚƵĐĂƚŝŽŶWƌŝŽƌŝƚLJ͗ŶŐĂŐŝŶŐĂƌƚŝƐƚƐǁŝƚŚƚŚĞůŽĐĂůĐŽŵŵƵŶŝƚLJĚƵƌŝŶŐƚŚĞĚĞƐŝŐŶƉƌŽĐĞƐƐŚĞůƉƐĂƌƚŝƐƚƐ ƵŶĚĞƌƐƚĂŶĚƚŚĞĐŽŵŵƵŶŝƚLJĂŶĚůŽĐĂůŝƚLJǁŚŝůĞĞĚƵĐĂƚŝŶŐƚŚĞƉƵďůŝĐĂďŽƵƚƚŚĞƉƵďůŝĐĂƌƚƉƌŽĐĞƐƐ͕ƐƵƉƉŽƌƚŝŶŐ ďƌŽĂĚĞƌĞĚƵĐĂƚŝŽŶĂůŐŽĂůƐĂŶĚĞŶŚĂŶĐŝŶŐĂĚǀŽĐĂĐLJĨŽƌƉƵďůŝĐĂƌƚ͘  'ŽǀĞƌŶŵĞŶƚĨĨŝĐŝĞŶĐLJWƌŝŽƌŝƚLJ͗dŚĞWĂĐƚŝǀĞůLJŚĂƌŶĞƐƐĞƐůĞƐƐŽŶƐĨƌŽŵĞĂĐŚƉƌŽũĞĐƚƚŽĐŽĚŝĨLJŝŶƐƚŝƚƵƚŝŽŶĂůŬŶŽǁůĞĚŐĞ͘dŚŝƐ ƌĞƐƵůƚƐŝŶƐƚƌĞĂŵůŝŶĞĚŽƉĞƌĂƚŝŽŶƐ͕ƐƵĐŚĂƐƉƌĞͲƋƵĂůŝĨŝĞĚĂƌƚŝƐƚƉŽŽůƐĂŶĚĐŽĚŝĨŝĞĚŵƵƌĂůĂŶĚĚĞĂĐĐĞƐƐŝŽŶŝŶŐƉƌŽĐĞĚƵƌĞƐ͕ƚŽ ŵĂdžŝŵŝnjĞƌĞƐƵůƚƐǁŚŝůĞŵŝŶŝŵŝnjŝŶŐƐƚĂĨĨƚŝŵĞĂŶĚĐŽƐƚƐ͘  WƌŝŽƌzĞĂƌĐĐŽŵƉůŝƐŚŵĞŶƚƐϭ͘ ŽĚĞ͗ZdϮϬϮϱ͗dŚĞĨŽƵƌƚŚĞĚŝƚŝŽŶ͕ŚĞůĚŝŶKĐƚŽďĞƌϮϬϮϱ͕ǁĞůĐŽŵĞĚŽǀĞƌϮϳ͕ϬϬϬǀŝƐŝƚŽƌƐĂŶĚĨĞĂƚƵƌĞĚϴͲƐƚŽƌLJ ƉƌŽũĞĐƚŝŽŶĂƌƚǁŽƌŬƐďLJƚŚƌĞĞǁŽƌůĚͲƌĞŶŽǁŶĞĚϯƉƌŽũĞĐƚŝŽŶŵĂƉƉŝŶŐĂƌƚŝƐƚƐŽŶƚŚĞWĂůŽůƚŽŝƚLJ,ĂůůĨĂĕĂĚĞ͘dŚĞ ĨĞƐƚŝǀĂůĂůƐŽƐŚŽǁĐĂƐĞĚĨŝǀĞƐŝƚĞͲƐƉĞĐŝĨŝĐŝŶƐƚĂůůĂƚŝŽŶƐƚŚĂƚƌĞŝŵĂŐŝŶĞĚĚŽǁŶƚŽǁŶƉůĂnjĂƐ͕ĂůůĞLJƐ͕ĂŶĚƉƵďůŝĐƐƉĂĐĞƐ ϮϬϮϱŽĨĨĞƌĞĚĂƌŝĐŚůŝŶĞͲƵƉŽĨůŝǀĞŵƵƐŝĐĂŶĚĚĂŶĐĞƉĞƌĨŽƌŵĂŶĐĞƐƚŚĂƚďƌŽƵŐŚƚĞŶĞƌŐLJĂŶĚƌŚLJƚŚŵƚŽĚŽǁŶƚŽǁŶ WĂůŽůƚŽ͘dŚĞĨĞƐƚŝǀĂůŚĂĚƐƚƌŽŶŐƉĂƌƚŶĞƌƐŚŝƉƐǁŝƚŚůŽĐĂůŵĞƌĐŚĂŶƚƐĂŶĚĐŽŵŵƵŶŝƚLJŽƌŐĂŶŝnjĂƚŝŽŶƐďƌŝŶŐŝŶŐŝŶ ĂƉƉƌŽdžŝŵĂƚĞůLJΨϭ͘ϯDŝŶĚŝƌĞĐƚĞĐŽŶŽŵŝĐŝŵƉĂĐƚ͘  Ϯ͘ WĞƌŵĂŶĞŶƚWƵďůŝĐƌƚĂƚWƵďůŝĐ^ĂĨĞƚLJƵŝůĚŝŶŐĂŶĚŽƵůǁĂƌĞWĂƌŬʹƚŚƌĞĞƐŝƚĞͲƐƉĞĐŝĨŝĐĂƌƚǁŽƌŬƐďLJĂƌƚŝƐƚWĞƚĞƌ tĞŐŶĞƌĐŽŵŵŝƐƐŝŽŶĞĚĨŽƌƚŚĞŶĞǁW^ŝŶϮϬϭϴŝŶĐůƵĚŝŶŐŽŶĞĞdžƚĞƌŝŽƌĂŶĚƚǁŽŝŶƚĞƌŝŽƌĂƌƚǁŽƌŬƐǁĞƌĞŝŶƐƚĂůůĞĚ ƚŚƌŽƵŐŚŽƵƚϮϬϮϱ͘ĞǀĞůŽƉĞĚƚŚƌŽƵŐŚĂƚŚŽƵŐŚƚĨƵůĂŶĚĞdžƚĞŶƐŝǀĞĐŽŵŵƵŶŝƚLJĞŶŐĂŐĞŵĞŶƚĂŶĚĚĞƐŝŐŶƉƌŽĐĞƐƐ͕ tĞŐŶĞƌ͛ƐĂƌƚǁŽƌŬƐ ŝƚƐĞƌǀĞƐ͘/Ŷ^ŽƵƚŚWĂůŽůƚŽ͕ĐŽŵŵŝƐƐŝŽŶĞĚĂƐƉĂƌƚŽĨƚŚĞŽƵůǁĂƌĞWĂƌŬƌĞĚĞǀĞůŽƉŵĞŶƚƉƌŽũĞĐƚ͕>ͲďĂƐĞĚĂǁĂƌĚͲ ǁŝŶŶŝŶŐĂƌƚĂŶĚĚĞƐŝŐŶƐƚƵĚŝŽhƌďĂŶZŽĐŬĞƐŝŐŶĐƌĞĂƚĞĚĂŶĚŝŶƐƚĂůůĞĚĂƐŝƚĞͲƐƉĞĐŝĨŝĐĂƌƚǁŽƌŬƚŝƚůĞĚ^ĞƚƚůĞŵĞŶƚ͕ ŝŶƐƚĂůůĞĚŝŶƚŚĞƉĂƌŬŝŶϮϬϮϱ͘dŚĞŝŶƚĞƌĂĐƚŝǀĞƐĐƵůƉƚƵƌĞƉƌŽǀŝĚĞƐĐĂƐƵĂůƐĞĂƚŝŶŐǁŝƚŚŝŶŝƚƐǁƌĂƉƉĞĚƐŚĂƉĞ͘ ĐŽŶƚŝŶƵŽƵƐƌŝďďŽŶͲ ĂŶŐůĞƐ͘dŚŝƐƐĞŶƐĞŽĨĨŽƌŵŝŶŐ͕ďĞĐŽŵŝŶŐ͕ĂŶĚďƵŝůĚŝŶŐƌĞĨĞƌĞŶĐĞƐƚŚĞsĞŶƚƵƌĂEĞŝŐŚď Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 20  Packet Pg. 561 of 613   ϯ͘ ϮϬϮϱ<ŝŶŐƌƚŝƐƚZĞƐŝĚĞŶĐLJ͗ůĞŽ>ĂŶĚĞƚĂͲ/ŶϮϬϮϱ͕ĂƌƚŝƐƚůĞŽ>ĂŶĚĞƚĂĐŽŵƉůĞƚĞĚƚŚĞŝƌ<ŝŶŐZĞƐŝĚĞŶĐLJƉƌŽũĞĐƚ ĐĞŶƚĞƌĞĚŽŶƚŚĞůŝǀĞĚĞdžƉĞƌŝĞŶĐĞƐŽĨƚŚĞ>'dY/нĐŽŵŵƵŶŝƚLJŵĞŵďĞƌƐƌĞƐŝĚŝŶŐĂŶĚͬŽƌǁŽƌŬŝŶŐŝŶWĂůŽůƚŽǁŝƚŚ ƚŚĞŐŽĂůŽĨƐƉĂƌŬŝŶŐĐŽŶǀĞƌƐĂƚŝŽŶƐĂďŽƵƚŝŶĐůƵƐŝŽŶ͕ĞƋƵŝƚLJ͕ĂƐĞŶƐĞŽĨďĞůŽŶŐŝŶŐĂŶĚďƌŝŶŐŝŶŐWĂůŽůƚŽ͛ƐĚŝǀĞƌƐĞ ĐŽŵŵƵŶŝƚŝĞƐƚŽŐĞƚŚĞƌƚŚƌŽƵŐŚďĞƚƚĞƌƵŶĚĞƌƐƚĂŶĚŝŶŐĂŶĚĐŽŵƉĂƐƐŝŽŶ͘/ŶĨŽƌŵĞĚďLJƚŚĞŝƌĞŶŐĂŐĞŵĞŶƚǁŝƚŚƚŚĞ >'dYнŽŵŵƵŶŝƚLJŝŶWĂůŽůƚŽĂŶĚďĞLJŽŶĚ>ĂŶĚĞƚĂĐƌĞĂƚĞĚĂƐŝƚĞͲƐƉĞĐŝĨŝĐĂƌƚǁŽƌŬ͕ƚŝƚůĞĚdŽǁĂƌĚƚŚĞdŚĞŶĂŶĚ dŚĞƌĞ͘dŚĞƐĐƵůƉƚƵƌĞŝƐŵĂĚĞŽĨŚĂŶĚͲĞƚĐŚĞĚƐƚĂŝŶůĞƐƐƐƚĞĞů͕>ůŝŐŚƚ͕ĂŶĚŝŶĐŽƌƉŽƌĂƚĞƐĂƌĞĨƵƌďŝƐŚĞĚ ƉĂLJƉŚŽŶĞǁŝƚŚĂƵĚŝŽƚĞƐƚŝŵŽŶŝĞƐŽĨƋƵĞĞƌĂŶĚƚƌĂŶƐWĂůŽůƚŽĐŽŵŵƵŶŝƚLJƉĂƌƚŝĐŝƉĂŶƚƐǁŝůůƌĞŵĂŝŶŽŶǀŝĞǁƚŚƌŽƵŐŚ ^ƵŵŵĞƌϮϬϮϲ͘  ϰ͘ ϮϬϮϲ<ŝŶŐƌƚŝƐƚZĞƐŝĚĞŶĐLJ͗<ŝĂŶĂ,ŽŶĂƌŵĂŶĚʹƉƉƌŽǀĞĚďLJƚŚĞWĂƐƚŚĞ<ŝŶŐƌƚŝƐƚZĞƐŝĚĞŶƚŝŶϮϬϮϱ͕ ,ŽŶĂƌŵĂŶĚŝƐĨŽĐƵƐŝŶŐŚĞƌƉƌŽũĞĐƚŽŶƚŚĞůŝǀĞĚĞdžƉĞƌŝĞŶĐĞƐĂŶĚƐƚŽƌŝĞƐŽĨ/WKĂŶĚŝŵŵŝŐƌĂŶƚŵĞŵďĞƌƐŽĨƚŚĞ WĂůŽůƚŽĐŽŵŵƵŶŝƚLJ͘dŚƌŽƵŐŚĐŽůůĂďŽƌĂƚŝǀĞǁŽƌŬƐŚŽƉƐĐĞŶƚĞƌĞĚŽŶĐƵůƚƵƌĂůŝĚĞŶƚŝƚLJĂŶĚƐŚĂƌĞĚŚƵŵĂŶ ĞdžƉĞƌŝĞŶĐĞƐ͕ƐŚĞĂŝŵƐƚŽĨŽƐƚĞƌĐŽŶŶĞĐƚŝŽŶ͕ŚĞĂůŝŶŐ͕ĂŶĚŵƵƚƵĂůƵŶĚĞƌƐƚĂŶĚŝŶŐďLJĐƌĞĂƚŝŶŐƐƉĂĐĞƐĨŽƌĐŽŵŵƵŶŝƚLJ ŵĞŵďĞƌƐƚŽƐŚĂƌĞƚŚĞŝƌŶĂƌƌĂƚŝǀĞƐ͘dŚĞƐĞĐŽůůĞĐƚŝǀĞƐƚŽƌŝĞƐǁŝůůĚŝƌĞĐƚůLJŝŶĨŽƌŵƚŚĞĐƌĞĂƚŝŽŶŽĨĂƉƵďůŝĐĂƌƚ ŝŶƐƚĂůůĂƚŝŽŶ͕ƐĞƌǀŝŶŐĂƐĂŶŝŶĐůƵƐŝǀĞďĞĂĐŽŶƚŚĂƚƐLJŵďŽůŝnjĞƐƌĞƐŝůŝĞŶĐĞ͕ĐĞůĞďƌĂƚĞƐďĞůŽŶŐŝŶŐ͕ĂŶĚƵůƚŝŵĂƚĞůLJďƌŝŶŐƐ WĂůŽůƚŽΖƐĚŝǀĞƌƐĞĐŽŵŵƵŶŝƚŝĞƐĐůŽƐĞƌƚŽŐĞƚŚĞƌƚŚƌŽƵŐŚƚŚĞƉŽǁĞƌŽĨƐŚĂƌĞĚĞdžƉĞƌŝĞŶĐĞĂŶĚƌĞƉƌĞƐĞŶƚĂƚŝŽŶ͘dŚĞ ƚĞŵƉŽƌĂƌLJĂƌƚǁŽƌŬŝƐĞdžƉĞĐƚĞĚƚŽďĞŽŶǀŝĞǁƐƚĂƌƚŝŶŐ^ƵŵŵĞƌϮϬϮϲ͘  ϱ͘ ƌƚ>ŝĨƚ'ƌĂŶƚ͗hƚŝůŝƚLJŽdžĚŝƚŝŽŶʹEŝŶĞƚĞĞŶWĂůŽůƚŽĂŶĚĂLJƌĞĂͲďĂƐĞĚĂƌƚŝƐƚƐǁĞƌĞĐŽŵŵŝƐƐŝŽŶĞĚƚŽƚƌĂŶƐĨŽƌŵ ϭϵŝƚLJͲŽǁŶĞĚƵƚŝůŝƚLJďŽdžĞƐƚŚƌŽƵŐŚŽƵƚWĂůŽůƚŽĐŽŵŵĞƌĐŝĂůĐŽƌƌŝĚŽƌƐĂŶĚƌĞƐŝĚĞŶƚŝĂůŶĞŝŐŚďŽƌŚŽŽĚƐĂƐƉĂƌƚŽĨƚŚĞ ƌƚ>ŝĨƚ'ƌĂŶƚWƌŽŐƌĂŵ͘dĂŬŝŶŐĂĚǀĂŶƚĂŐĞŽĨƵŶŝƋƵĞůŽĐĂƚŝŽŶƐƚŚƌŽƵŐŚŽƵƚWĂůŽůƚŽ͕ƚŚĞĂƌƚŝƐƚƐďƌŽƵŐŚƚƚŚĞŵĞƐŽĨ ĐŽŵŵƵŶŝƚLJĐŽŶŶĞĐƚŝŽŶ͕ĞŵƉĂƚŚLJ͕ĂŶĚǀŝďƌĂŶĐLJƚŽůŝĨĞƚŚƌŽƵŐŚƚŚĞŝƌƉĂŝŶƚĞĚĚĞƐŝŐŶƐ͘^ƚĂĨĨĐƌĞĂƚĞĚĂŶŝŶƚĞƌĂĐƚŝǀĞ DĂƉŵĞŐƵŝĚĞ͕^ĐĂǀĞŶŐĞƌ,ƵŶƚƚŽŚĞůƉĞdžƉůŽƌĞĂůůhƚŝůŝƚLJŽdžDƵƌĂůƐƚŚƌŽƵŐŚŽƵƚƚŽǁŶŽƌǀŝƌƚƵĂůůLJ͘  ϲ͘ WƵďůŝĐƌƚŝŶWƌŝǀĂƚĞĞǀĞůŽƉŵĞŶƚʹƐĞƌŝĞƐŽĨŵŽŶƵŵĞŶƚĂůŐůĂƐƐŵŽƐĂŝĐƉĂŶĞůƐĚĞƐŝŐŶĞĚďLJĂƌƚŝƐƚ<LJƵŶŐŵŝ^ŚŝŶŽĨ ^ŚŝŶ'ƌĂLJ^ƚƵĚŝŽĂƚϯϮϬϬWĂƌŬŽƵůĞǀĂƌĚĚĞǀĞůŽƉŵĞŶƚƉƌŽũĞĐƚ;ĨŽƌŵĞƌ&ƌLJ͛ƐƐŝƚĞͿŝŶƐŽƵƚŚWĂůŽůƚŽǁĞƌĞŝŶƐƚĂůůĞĚŝŶ ϮϬϮϱ͘dŚĞĂƌƚǁŽƌŬŝƐŝŶƐƉŝƌĞĚďLJƚŚĞŵƵůƚŝͲůĂLJĞƌĞĚŚŝƐƚŽƌLJĂƐƐŽĐŝĂƚĞĚǁŝƚŚƚŚĞƐŝƚĞ͕ĐĞŶƚĞƌŝŶŐŽŶƚŚĞůŝĨĞŽĨ dŚŽŵĂƐ&ŽŽŶŚĞǁĂŶĚŚŝƐĂLJƐŝĚĞĂŶŶĞƌLJ͕ĂŶĚƌĞƉƌĞƐĞŶƚĞĚďLJŚŝƐƚŽƌŝĐĂůƉŚŽƚŽŐƌĂƉŚƐŽĨdŚŽŵĂƐ&ŽŽŶ͕ƚŚĞ ǁŽƌŬĞƌƐ͕ƐĐŚŽŽůĐŚŝůĚƌĞŶŝŶĐůƵĚŝŶŐƐŽŵĞŽĨŚŝƐŽǁŶĨĂŵŝůLJ͕ƉƌŽĚƵĐƚůĂďĞůƐ͕ĂŶĚƚŚĞĚƌĂǁŝŶŐŽĨƚŚĞĂƐƉĂƌĂŐƵƐƐŽƌƚŝŶŐ ŵĂĐŚŝŶĞƚŚĂƚǁĂƐƉĂƚĞŶƚĞĚďLJƚŚĞĐĂŶŶĞƌLJ͘ථƉƌŝĐŽƚĨůŽǁĞƌƐĂŶĚƚŚĞථĨŝĞůĚƐƐŚŽǁƚŚĞ^ĂŶƚĂůĂƌĂǀĂůůĞLJŐƌŽǁŝŶŐƚŚĞ ĨƌƵŝƚĨŽƌĐĂŶŶŝŶŐ͘dŚĞƐĞĐŽŶĚŝŶƐƉŝƌĂƚŝŽŶŝƐƚŚĞĨŽƌŵĞƌ&ƌLJ͛ƐƐƚŽƌĞǁŚŝĐŚĨŽƌĚĞĐĂĚĞƐŚĞůƉĞĚŝŶŶŽǀĂƚŽƌƐŽĨƚŚĞ^ŝůŝĐŽŶ sĂůůĞLJǁŝƚŚŶĞĐĞƐƐĂƌLJƉĂƌƚƐƚŽďƵŝůĚƚŚĞŶĞǁƚĞĐŚŶŽůŽŐŝĐĂůŝŶŶŽǀĂƚŝŽŶƐŝŶĐůƵĚŝŶŐƚŚĞƉĞƌƐŽŶĂůĐŽŵƉƵƚĞƌ͘ථ  ϳ͘ ŽǁŶƚŽǁŶDƵƌĂůƐ͗ƌƚŝƐƚƐDŽŶĂĂƌŽŶĂŶĚEŝŐĞů^ƵƐƐŵĂŶĐŽŵƉůĞƚĞĚƉĂŝŶƚŝŶŐƚŚĞŝƌƐŝƚĞͲƐƉĞĐŝĨŝĐŵƵƌĂůƐŝŶ ĚŽǁŶƚŽǁŶWĂůŽůƚŽ͘ĂƌŽŶ͕ĐŽŵŵŝƐƐŝŽŶĞĚƚŽƉĂŝŶƚĂŵƵƌĂůĂƚƚŚĞƐŝƚĞŽĨD͛Ɛ^ŵŽŬĞ^ŚŽƉĂƚϱϯϰŵĞƌƐŽŶ^ƚ͕͘ ĂŶĚ^ƵƐƐŵĂŶʹĂƚƚŚĞƐŝƚĞŽĨƚŚĞWĂĐŝĨŝĐƌƚ>ĞĂŐƵĞďƵŝůĚŝŶŐĂƚϲϲϴZĂŵŽŶĂ^ƚ͘ŽƚŚŵƵƌĂůƐ͛ĚĞƐŝŐŶƐǁĞƌĞŝŶĨŽƌŵĞĚ Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 21  Packet Pg. 562 of 613  ďLJƵŶŝƋƵĞĐŚĂƌĂĐƚĞƌ͕ŚŝƐƚŽƌLJĂŶĚŶĂƚƵƌĂůĞŶǀŝƌŽŶŵĞŶƚƐŽĨƚŚĞĂƌĞĂ͘dŚĞŶĞǁĚŽǁŶƚŽǁŶŵƵƌĂůƐǁĞƌĞĐŽŵŵŝƐƐŝŽŶĞĚ ĂƐƉĂƌƚŽĨƚŚĞƉŝůŽƚWƵďůŝĐDƵƌĂůƐŽŶWƌŝǀĂƚĞtĂůůƐƉƌŽŐƌĂŵ͘  ϴ͘ DĂŝŶƚĞŶĂŶĐĞ͗ĂĐŚLJĞĂƌƚŚĞWƵďůŝĐƌƚWƌŽŐƌĂŵƌĞĐĞŝǀĞƐĨƵŶĚŝŶŐĨƌŽŵƚŚĞŝƚLJƚŽŵĂŝŶƚĂŝŶĂŶĚĐĂƌĞĨŽƌƚŚĞŝƚLJ͛Ɛ ŐƌŽǁŝŶŐƉĞƌŵĂŶĞŶƚĂƌƚĐŽůůĞĐƚŝŽŶ͘dŚĞƐƚĂĨĨŝƐĚŝůŝŐĞŶƚĂďŽƵƚŵĂŝŶƚĞŶĂŶĐĞ͕ĞdžĂŵƉůĞƐŝŶĐůƵĚĞĐŽŵƉůĞƚŝŽŶŽĨWŚĂƐĞ/ ƌĞƐƚŽƌĂƚŝŽŶƉƌŽũĞĐƚŽĨƚŚĞsŝĐƚŽƌƌŶĂƵƚŽĨĨ&ƌĞƐĐŽĞƐĂƚƚŚĞZŽƚŚƵŝůĚŝŶŐ͕ĐŽŵƉůĞƚĞƌĞĨƵƌďŝƐŚŵĞŶƚŽĨŵŽŶƵŵĞŶƚĂů ƐĐƵůƉƚƵƌĂůǁŽƌŬƚŝƚůĞĚůďƵƋƵĞƌƋƵĞďLJ'ĂůĞtĂŐŶĞƌ͕ĂŶĚƌĞƐƚŽƌĂƚŝŽŶŽĨƚŚƌĞĞ'ƌĞŐƌŽǁŶŵƵƌĂůƐŝŶĚŽǁŶƚŽǁŶWĂůŽ ůƚŽ͘    Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 22  Packet Pg. 563 of 613   WZK:dͬ'K>Ϯ͗ĂƐĞĚŽŶƚŚĞƐƵĐĐĞƐƐĨƵůƌŽůůŽƵƚŽĨŵƵƌĂůƐŝŶϮϬϮϯͲϮϱ͕^ƚĂĨĨŝƐĐŽŶƚŝŶƵŝŶŐǁŝƚŚƐĞǀĞƌĂůŵƵƌĂůƉƌŽũĞĐƚƐƚŚƌŽƵŐŚŽƵƚWĂůŽůƚŽ͗ භ ŽǁŶƚŽǁŶDƵƌĂůʹůĂƌŐĞͲƐĐĂůĞŵƵƌĂůďLJĂƌƚŝƐƚ,ĂƌƵŵŽ^ĂƚŽŚĂƐďĞĞŶĂƉƉƌŽǀĞĚďLJƚŚĞWĂŶĚǁŝůůďĞƉĂŝŶƚĞĚďLJ ƚŚĞĂƌƚŝƐƚĂƚƚŚĞƐŝƚĞŽĨƚŚĞůů^ĂŝŶƚƐƉŝƐĐŽƉĂůŚƵƌĐŚĂƚϱϱϱtĂǀĞƌůĞLJ^ƚƌĞĞƚŝŶϮϬϮϲ͕ĂŶŝŵĂƚŝŶŐĂŶŝŵƉŽƌƚĂŶƚ ĐŽŵŵĞƌĐŝĂůĐŽƌƌŝĚŽƌŝŶĚŽǁŶƚŽǁŶWĂůŽůƚŽ͘  භ &ŝƌĞ^ƚĂƚŝŽŶϱDƵƌĂůʹŽĚĞĐŬ>ƵŶĂ͕ĂƌƚŝƐƚĂŶĚĐŽŵŵƵŶŝƚLJŽƌŐĂŶŝnjĞƌ͕ǁŝůůƉĂŝŶƚĂůĂƌŐĞͲƐĐĂůĞŵƵƌĂůŽŶƚŚĞƌŽůůͲƵƉĚŽŽƌ ŽĨƚŚĞ&^ϱŝŶƚŚĞĞŶĚŽĨ&ĞďƌƵĂƌLJϮϬϮϲ͘dŚĞŵƵƌĂůĚĞƐŝŐŶǁĂƐŝŶĨŽƌŵĞĚďLJĐŽŵŵƵŶŝƚLJŽƵƚƌĞĂĐŚƚŽƚŚĞĂƌƌŽŶWĂƌŬ  WZK:dͬ'K>ϭ͗  <ŝĂŶĂ,ŽŶĂƌŵĂŶĚ͕ĐƵƌƌĞŶƚĂƌƚŝƐƚͲŝŶͲƌĞƐŝĚĞŶĐĞ;/ZͿ͕ŚĂƐĐŽŶĐůƵĚĞĚŚĞƌĐŽŵŵƵŶŝƚLJŽƵƚƌĞĂĐŚĂŶĚ ͘,ŽŶĂƌŵĂŶĚŝƐĨŽĐƵƐŝŶŐŚĞƌƌĞƐŝĚĞŶĐLJƉƌŽũĞĐƚ ǁŝƚŚƚŚĞŐŽĂůŽĨĨŽƐƚĞƌŝŶŐĐŽŶŶĞĐƚŝŽŶ͕ŚĞĂůŝŶŐ͕ĂŶĚŵƵƚƵĂůƵŶĚĞƌƐƚĂŶĚŝŶŐďLJ dŚĞƌĞƐŝĚĞŶĐLJǁŝůůĐƵůŵŝŶĂƚĞŝŶĂƉƵďůŝĐƉƌĞƐĞŶƚĂƚŝŽŶ ŽĨŚĞƌĨŝŶĚŝŶŐƐĂŶĚĂƚĞŵƉŽƌĂƌLJŝŶƐƚĂůůĂƚŝŽŶŽŶ<ŝŶŐWůĂnjĂŝŶ^ƵŵŵĞƌϮϬϮϲ͘WĂŶĚƐƚĂĨĨǁŝůůĞǀĂůƵĂƚĞ ƌƚŝƐƚZĞƐŝĚĞŶĐLJĨŽƌϮϬϮϲ͘ E&//>/DWd^d/D>/EZ^KhZ^ E D^hZK& ^h^^>K>>tͬ KhE/>Ͳ ^ŽĐŝĂů:ƵƐƚŝĐĞΘ/ŶĐůƵƐŝŽŶ WƌŝŽƌŝƚLJ͖ ŝƐ ƌĞƐĞĂƌĐŚ͕ ĚĂ ,/', WZ/KZ/dz >KtZ WZ/KZ/dz/Zd ,ŝŐŚƉƌŝŽƌŝƚLJĨŽƌƐŽĐŝĂůũƵƐƚŝĐĞ͕ďƵŝůĚŝŶŐĐŽŵŵƵŶŝƚLJĂŶĚƉƵďůŝĐĂƌƚĞĚƵĐĂƚŝŽŶ͘ Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 23  Packet Pg. 564 of 613  ŶĞŝŐŚďŽƌƐĂŶĚďƌŽĂĚĞƌWĂůŽůƚŽĐŽŵŵƵŶŝƚLJĂŶĚƵŶŝƋƵĞŚŝƐƚŽƌLJŽĨĂƌƌŽŶWĂƌŬ͘  භ ŝŐŝƚĂůůLJWƌŝŶƚĞĚ>ĂƌŐĞͲ^ĐĂůĞDƵƌĂůĨŽƌƚŚĞ^ŚĞƌŵĂŶǀĞWĂƌŬŝŶŐ^ƚƌƵĐƚƵƌĞĨĂĕĂĚĞǁĂůůǁŝůůďĞƌĞĂůŝnjĞĚŝŶϮϬϮϲ͘  භ ƌƚ>ŝĨƚ'ƌĂŶƚƐϮϬϮϲ͗ƵƉƚŽƚĞŶΨϱ͕ϬϬϬŐƌĂŶƚƐǁŝůůďĞĂǀĂŝůĂďůĞƚŽƐĞůĞĐƚĞĚĂƉƉůŝĐĂŶƚƐƚŽĨƵŶĚƚĞŵƉŽƌĂƌLJƉƌŽũĞĐƚƐĂĐƌŽƐƐ ǀĂƌŝŽƵƐĐŽŵŵĞƌĐŝĂůĐŽƌƌŝĚŽƌƐĂŶĚŶĞŝŐŚďŽƌŚŽŽĚƐŽĨWĂůŽůƚŽ͕ĐĞŶƚĞƌŝŶŐŽŶŽǁŶƚŽǁŶ͕ĂůŝĨŽƌŶŝĂǀĞŶƵĞ͕ĂŶĚ ƵďďĞƌůĞLJŽŵŵƵŶŝƚLJĞŶƚĞƌ͘  E&//>/DWd^d/D>/EZ^KhZ^ E D^hZK& ^h^^ KhE/>Ͳ dŚŝƐƉƌŽũĞĐƚƉƌŽŵŽƚĞƐƚǁŽŽĨ ƚŚĞW&zϮϳƉƌŝŽƌŝƚŝĞƐ͗ ĂŶĚ  ʹƐƵŵŵĞƌϮϬϮϲ͘ ,/', WZ/KZ/dz >KtZ WZ/KZ/dz/Zd WK>/z ƵŝůĚŝŶŐĐŽŵŵƵŶŝƚLJŝŶǀĂƌŝŽƵƐWĂůŽůƚŽŶĞŝŐŚďŽƌŚŽŽĚƐ͕ǁĂLJĨŝŶĚŝŶŐ͕ĞĐŽŶŽŵŝĐĚĞǀĞůŽƉŵĞŶƚ͕ĂŶĚĞŶůŝǀĞŶŝŶŐƉƵďůŝĐƐƉĂĐĞ          Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 24  Packet Pg. 565 of 613   WZK:dͬ'K>ϯ͗  භ &ŝƌĞ^ƚĂƚŝŽŶϰ͗>ŽĐĂƚĞĚŝŶDŝĚƚŽǁŶŽŶƚŚĞĐŽƌŶĞƌŽĨDŝĚĚůĞĨŝĞůĚĂŶĚĂƐƚDĞĂĚŽǁ͕ƚŚŝƐŶĞǁďƵŝůĚŝŶŐǁŝůůďĞŶĞĂƌ DŝƚĐŚĞůůWĂƌŬĂŶĚWĂůŽůƚŽ>ŝƚƚůĞ>ĞĂŐƵĞ͘/ƚŝƐŚŝŐŚůLJǀŝƐŝďůĞƚŽƚŚĞĐŽŵŵƵŶŝƚLJ͘ƌƚŝƐƚ^ƚĞƉŚĞŶ'ĂůůŽǁĂLJ͛ƐĂƉƉƌŽǀĞĚĂƌƚ ĚĞƐŝŐŶǁĂƐƌŽŽƚĞĚŝŶŚŝƐƌĞƐĞĂƌĐŚŝŶƚŽƚŚĞƌŽůĞŽĨƚŚĞĨŝƌĞƐƚĂƚŝŽŶŝŶWĂůŽůƚŽ͕ĂŶĚƚŚĞŚŝƐƚŽƌLJŽĨƚŚŝƐƐŝƚĞ͘dŚĞĂƌƚŝƐƚŝƐ ǁŽƌŬŝŶŐŽŶĨĂďƌŝĐĂƚŝŽŶŽĨĂƌƚǁŽƌŬ͘&^ϰĐŽŶƐƚƌƵĐƚŝŽŶƉƌŽũĞĐƚĐŽŵŵĞŶĐĞĚŝŶϮϬϮϱĂŶĚŝƐĞdžƉĞĐƚĞĚƚŽďĞĐŽŵƉůĞƚĞĚŝŶ ϮϬϮϳ͘  භ ŽǁŶƚŽǁŶWĂƌŬŝŶŐ'ĂƌĂŐĞ͗ƌƚŝƐƚŵLJ>ĂŶĚĞƐďĞƌŐŝƐǁŽƌŬŝŶŐŽŶĚĞƐŝŐŶĚĞǀĞůŽƉŵĞŶƚĨŽƌƉƵďůŝĐĂƌƚƚŽďĞŝŶƚĞŐƌĂƚĞĚ ŝŶƚŽƚŚĞŶĞǁŽǁŶƚŽǁŶWĂƌŬŝŶŐ^ƚƌƵĐƚƵƌĞĂƚtĂǀĞƌůĞLJĂŶĚ,ĂŵŝůƚŽŶǀĞ͘KŶĐĞĐŽŶƐƚƌƵĐƚŝŽŶĂƚƚŚĞƐŝƚĞĐŽŵŵĞŶĐĞƐ͕ ŝƚŝƐĂŶƚŝĐŝƉĂƚĞĚƚŽƚĂŬĞϭϮŵŽŶƚŚƐƚŽĐŽŵƉůĞƚĞƚŚĞĐŽŶƐƚƌƵĐƚŝŽŶ͘ථථ^ƚĂĨĨǁŝůůƌĞƚƵƌŶƚŽƚŚĞWǁŝƚŚƚŚĞĂĚĚŝƚŝŽŶĂů ƌĞƋƵĞƐƚĨŽƌĨƵŶĚŝŶŐĨŽƌƚŚĞĨĂďƌŝĐĂƚŝŽŶĂŶĚĚĞůŝǀĞƌLJŽĨĂƌƚǁŽƌŬŽŶĐĞƚŚĞŶĞǁĐŽŶĐĞƉƚƵĂůĚĞƐŝŐŶŝƐĂƉƉƌŽǀĞĚ͘ E&//>/DWd^d/D>/EZ^KhZ^ E D^hZK& ^h^^ KhE/>Ͳ ŶŚĂŶĐŝŶŐŶĞǁďƵŝůĚŝŶŐƐǁŝƚŚ Ăƌƚ͘ŽůůĂďŽƌĂƚŝŶŐǁŝƚŚƚŚĞ ƉƵďůŝĐŽŶƚŚĞůŽĐĂƚŝŽŶ͕ ŝŶƚĞƌĂĐƚŝǀŝƚLJŽĨƚŚĞƉƌŽũĞĐƚƐ ĂŶĚŝŶƐƉŝƌĂƚŝŽŶĨŽƌƚŚĞĂƌƚ͘   ,/', WZ/KZ/dz >KtZ WZ/KZ/dz/Zd WK>/z dŚĞƐĞƚLJƉĞƐŽĨƉƌŽũĞĐƚƐŵĂLJƉƌŽŵŽƚĞĂůůĨŽƵƌŽĨƚŚĞW&zϮϳƉƌŝŽƌŝƚŝĞƐ͘Eͬ     Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 25  Packet Pg. 566 of 613    WZK:dͬ'K>ϰ͗ƵďůŝĐƌƚŝŶWƌŝǀĂƚĞĞǀĞůŽƉŵĞŶƚ ϲϲϬhŶŝǀĞƌƐŝƚLJǀĞ͗dŚŝƐƐŝŐŶŝĨŝĐĂŶƚƉƌŽũĞĐƚĂƚhŶŝǀĞƌƐŝƚLJĂŶĚDŝĚĚůĞĨŝĞůĚZŽĂĚ ŶƵŵďĞƌŽĨƉƌŝǀĂƚĞĚĞǀĞůŽƉŵĞŶƚƉƌŽũĞĐƚƐǁŝƚŚƐŝŐŶŝĨŝĐĂŶƚĨŽŽƚƉƌŝŶƚĂůŽŶŐůĂŵŝŶŽZĞĂůĂŶĚ^ĂŶŶƚŽŶŝŽĐŽƌƌŝĚŽƌƐ͘ E&//>/DWd^d/D>/EZ^KhZ^ E D^hZK& ^h^^ ^ddDEdͬ >K>>tͬ KhE/>Ͳ WWZKs ,/', WZ/KZ/dz >KtZ WZ/KZ/dz KhE/>Ͳ /Zd WK>/zhWd Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 26  Packet Pg. 567 of 613      WZK:dͬ'K>ϱ͗ŽĚĞ͗ZdϮϬϮϳ E&//>/DWd^d/D>/EZ^KhZ^ E D^hZK& ^h^^ ^ddDEdͬ >K>>tͬ KhE/>Ͳ WWZKs ,/', WZ/KZ/dz >KtZ WZ/KZ/dz KhE/>Ͳ /Zd WK>/zhWd Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 27  Packet Pg. 568 of 613   WZK:dͬ'K>ϲ͗ KŶŐŽŝŶŐDĂŝŶƚĞŶĂŶĐĞĂŶĚĂƌĞŽĨƚŚĞŽůůĞĐƚŝŽŶ͘tŝƚŚĂĐŽůůĞĐƚŝŽŶŽĨŵŽƌĞƚŚĂŶϯϬϬĂƌƚǁŽƌŬƐ͕ƉƌĞǀĞŶƚĂƚŝǀĞŵĂŝŶƚĞŶĂŶĐĞ ĂŶĚƌĞƐƚŽƌĂƚŝŽŶŽĨƚŚĞƐĞǀĂůƵĂďůĞŝƚLJĂƐƐĞƚƐĂƌĞĂŶĞƐƐĞŶƚŝĂůƉĂƌƚŽĨĂƉƵďůŝĐĂƌƚƉƌŽŐƌĂŵ͛ƐŽƉĞƌĂƚŝŽŶƐ͘,ŽŵĂŐĞƚŽ^ŝůĞŶĐĞďLJ :ĞƌŽŵĞ<ŝƌŬŝƐĂŶĞdžĂŵƉůĞŽĨƉĞƌŵĂŶĞŶƚůLJƐŝƚĞĚĂƌƚǁŽƌŬŝĚĞŶƚŝĨŝĞĚĂƐŶĞĞĚŝŶŐƉƌŝŽƌŝƚLJĐŽŶƐĞƌǀĂƚŝŽŶƚƌĞĂƚŵĞŶƚ͘ E&//>/DWd^d/D>/EZ^KhZ^ E D^hZK& ^h^^ KhE/>Ͳ dŚŝƐƉƌŽũĞĐƚƉƌŽŵŽƚĞƐƚŚƌĞĞŽĨ ƚŚĞWƉƌŝŽƌŝƚŝĞƐ͗ŽŵŵƵŶŝƚLJ ͕WƵďůŝĐƌƚĚƵĐĂƚŝŽŶ ĂŶĚZĞƐƉŽŶƐŝďůĞ ͘ŶƐƵƌŝŶŐ  Ͳ  ŐƌĂŶƚ ƵŶĚŝŶŐĨƌŽŵ ƌĞƐƚŽƌĂƚŝŽŶŽĨƚŚĞ    ,/', WZ/KZ/dz >KtZ WZ/KZ/dz/Zd WK>/z WƵďůŝĐƌƚĚƵĐĂƚŝŽŶEͬ    Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 28  Packet Pg. 569 of 613  The fourth edition of Code:ART, held in October 2025, welcomed over 27,000 visitors and featured 8-story projection artworks by three world-renowned 3D projection mapping artists on the Palo Alto City Hall façade. The festival had strong partnerships with local merchants and community organizations bringing in approximately $1.3 M in direct economic impact. Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 29  Packet Pg. 570 of 613  Code:ART also showcased five site-specific installations that reimagined downtown plazas, alleys, and public spaces through dynamic projections, immersive environments, and responsive sound and light. Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 30  Packet Pg. 571 of 613  Beyond the art, Code:ART 2025 offered a rich line-up of live music and dance performances that brought energy and rhythm to downtown Palo Alto. Public Art Commissioners played a crucial role in realizing Code:ART 2025, including fostering partnerships with downtown businesses and volunteering during the festival nights to lead public tours and provide information about installations. Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 31  Packet Pg. 572 of 613  Three site-specific artworks by artist Peter Wegner commissioned for the new PSB in 2018 including two interior and one exterior artworks were installed throughout 2025. Designs for the permanent artworks were developed by the artists through a thoughtful and extensive research and community engagement. Featured image: Space, Time & Palo Alto, 2024 by Peter Wegner Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 32  Packet Pg. 573 of 613  Images above: Chance Impression and 100,000 Decisions by Peter Wegner. Both artworks are on permanent display at the Public Safety Building lobby. Wegner’s artworks bring a bold and meaningful artistic presence to the new civic building, reflecting the community it serves. Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 33  Packet Pg. 574 of 613  Settlement, by LA-based award winning art and design studio UrbanRock Design, permanently installed in Boulware Park in 2025, is an interactive sculpture that provides casual seating within its wrapped shape. A continuous ribbon-like strip forms itself loosely into a house shape that presents different profiles from various view angles. This sense of forming, becoming, and building references the Ventura Neighborhood as a dynamic place of openness and change. Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 34  Packet Pg. 575 of 613  In 2025, artist Aleo Landeta completed their King Residency project centered on the lived experiences of the LGBTQAI+ community members residing and/or working in Palo Alto with the goal of sparking conversations about inclusion, equity, a sense of belonging and bringing Palo Alto’s diverse communities together through better understanding and compassion. Informed by their engagement with the LGBTQ+ Community in Palo Alto and beyond Landeta created a site-specific artwork, titled Toward the Then and There. The sculpture is made of hand-etched stainless steel, LED light, and incorporates a refurbished payphone with audio testimonies of queer and trans Palo Alto community participants will remain on view through Summer 2026. Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 35  Packet Pg. 576 of 613  Approved by the PAC as the King Artist Resident in 2025, Honarmand is focusing her project on the lived experiences and stories of BIPOC and immigrant members of the Palo Alto community. Through collaborative workshops centered on cultural identity and shared human experiences, she aims to foster connection, healing, and mutual understanding by creating spaces for community members to share their narratives. These collective stories will directly inform the creation of a public art installation, serving as an inclusive beacon that symbolizes resilience, celebrates belonging, and ultimately brings Palo Alto's diverse communities closer together through the power of shared experience and representation. The temporary artwork is expected to be on view starting Summer 2026. Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 36  Packet Pg. 577 of 613  Nineteen Palo Alto and Bay Area-based artists were commissioned to transform 19 City-owned utility boxes throughout Palo Alto commercial corridors and residential neighborhoods as part of the ArtLift Grant Program. Taking advantage of unique locations throughout Palo Alto, the artists brought themes of community connection, empathy, and vibrancy to life through their painted designs. Staff created an interactive Mapme guide, Scavenger Hunt to help explore all Utility Box Murals throughout town or virtually. Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 37  Packet Pg. 578 of 613  A series of monumental glass mosaic panels designed by artist Kyungmi Shin of Shin Gray Studio at 3200 Park Boulevard development project (former Fry’s site) in south Palo Alto were installed in 2025. The artwork is inspired by the multi-layered history associated with the site, centering on the life of Thomas Foon Chew and his Bayside Cannery, and represented by historical photographs of Thomas Foon, the workers, school children including some of his own family, product labels, and the drawing of the asparagus sorting machine that was patented by the cannery. Apricot flowers and the fields show the Santa Clara valley growing the fruit for canning. The second inspiration is the former Fry’s store which for decades helped innovators of the Silicon Valley with necessary parts to build the new technological innovations including the personal computer. Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 38  Packet Pg. 579 of 613  Artists Mona Caron and Nigel Sussman completed painting their site-specific murals in downtown Palo Alto. Caron, painted a mural at the site of MAC’s Smoke Shop at 534 Emerson St. featuring the Western Leatherwood (Dirca occidentalis), a rare, endemic Bay Area species and captures the plant at the luminous moment of its early spring bloom and celebrating its delicacy, persistence, and deep connection to the region’s natural ecology. Nigel Sussman’s mural at the site of the Pacific Art League building at 668 Ramona St. is inspired by the history of the region, and of the building itself. He layered references to local history, architecture, culture, and native flora and fauna. During his design development, the artist did a site visit, spoke with local historians, librarians, residents, and PAL staff, and completed his own personal research to gather input to inform his design. Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 39  Packet Pg. 580 of 613  Image above: View of completed mural by Nigel Sussman, Palo Alto Discoveries, completed in January 2026. The new downtown murals were commissioned as part of the pilot Public Murals on Private Walls program. Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 40  Packet Pg. 581 of 613  Dirca Occidentalis, 2026 by artist Mona Caron. The mural is located on the alleyway wall of Mac’s Smoke Shop at 534 Emerson Street in downtown Palo Alto. Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 41  Packet Pg. 582 of 613  Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 42  Packet Pg. 583 of 613  Each year the Public Art Program receives funding from the City to maintain and care for the City’s growing permanent art collection. Permanent and temporary artworks are regularly cleaned and receive preventative treatments to protect them from the elements. Some of the works receive more extensive conservation and repair treatments. Featured images: A monumental sculpture Albuquerque, 1982 by Gale Wagner after its complete restoration treatment in 2025. Right: artist Gale Wagner onsite with staff and art conservators confirming the paint color for the sculpture. Item 14Attachment C - FY26-27Public Art CommissionWork Plan       Item 14: Staff Report Pg. 43  Packet Pg. 584 of 613  Stormwater Management Oversight Committee TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Workplan over the next 2 years Need contractor support to install the upgraded pipeline and pump stations flooding in the future; confirm that expenditures are in conformity provisions of ballot measure. YES COUNCIL-DIRECTED POLICY UPDATE No HIGH PRIORITY Reduce ponding and flooding LOWER PRIORITY Track and monitor construction progress on W Bayshore Road Pump Station (SD- 20000). Track and monitor construction progress on W Bayshore Road Trunk Line Improvements (SD- 23000). DRAFT PROJECT/GOAL 1 : BENEFICIAL IMPACTS FY2026-2027 Workplan Track and monitor 2017 Ballot Measure, which covers 13 Capital Projects. This workplan focuses on 3 projects and 3 completed project (SD 19000, Loma Verde; SD 22000, East Meadow Drive; SD 26000; East Meadow Circle). Staff Liaison: Karin North, Assistant Director Lead Department: Public Works PURPOSE STATEMENT: The Stormwater Oversight Committee reviews the projects, programs and expenditures that are funded by the Stormater Management Fees including goals and purposes are to provide fiscal oversight for the projects funded by the 2017 ballot measure. High priority to complete the upgrades listed in the Stormwater Fee which will reduce the amount of flooding and ponding of stormwater; track and monitor contruction progress on Corporation Way system upgrades and pump station (SD-21000) Item 14 Attachment D - FY26-27 Stormwater Management Oversight Committee Work Plan        Item 14: Staff Report Pg. 44  Packet Pg. 585 of 613  TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED 5-year Municipal Regional Stormwater Permit effective July 1, 2022. Utilize staff and consultant support to meet requirements listed in the stormwater permit. City is in compliance with stormwater permit; reduction of trash and an increase of installation of GSI features throughout the City Yes COUNCIL-DIRECTED POLICY UPDATE N/A TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Ongoing Leverage money allocated for GSI through the Stormwater Management Fund Increased acreage of watershed treated through GSI Yes COUNCIL-DIRECTED POLICY UPDATE N/A Leverage the work to improve water quality entering the Bay. PROJECT/GOAL 3: BENEFICIAL IMPACTS Environmental protection and sustainability including regulatory and compliance goals.PROJECT/GOAL 2: HIGH PRIORITY LOWER PRIORITY Regulatory compliance in alignment with the City's policy on sustainablity High priority for the City to stay in compliance with State mandates on stormwater compliance, which benefits the environment. Improved water quality and environmental enhancement HIGH PRIORITY BENEFICIAL IMPACTS LOWER PRIORITY 1. Finalize and implement GSI Design Guidance and Specifications for City projects. 2. Establish new design process and start implementing designs for City projects. 3. Implement EPA-funded GSI project. 4. Finalize the GSI Maintenance and Monitoring Manual Review and identify a tool to measure impervious surface throughout City. Track and monitor implementation of Green Stormwater Infrastructure (GSI) Plan. Item 14 Attachment D - FY26-27 Stormwater Management Oversight Committee Work Plan        Item 14: Staff Report Pg. 45  Packet Pg. 586 of 613  City Council Staff Report From: City Clerk Report Type: ACTION ITEMS Lead Department: City Clerk Meeting Date: April 6, 2026 Report #:2512-5628 TITLE Adoption of Recommendations by the Policy & Services Committee Implementing Changes to Meeting Procedures Related to Teleconferencing, Remote Public Participation, Translation and Interpretation Assistance, and Expanded Public Outreach; CEQA Status – Not a Project. RECOMMENDATION The Policy & Services Committee recommends the City Council: 1. Decline the use of expanded alternative teleconferencing for Boards, Commissions, and Committees (BCCs), 2. Receive an update on changes to remote public participation and provide direction on the format for general public comment for City Council and Council Committee meetings, 3. Approve the Two-Way Remote Public Access Disruption Policy (Attachment A), 4. Approve the following practices as reasonable assistance for third party translation and interpretation services, and a. Arrange a space for interpreters at the meeting location, upon written request to the City Clerk at least 24 hours before the meeting, b. Provide public speakers using interpretation extra time. Staff recommends providing twice as much time for individuals using interpretation, or an amount of time determined by the presiding officer, c. Allow the public to use their own devices to access translation or interpretation devices, and d. Loan city devices to the public to access translation or interpretation services upon written request to the City Clerk at least 24 hours before the meeting. 5. Direct the City Clerk to implement the following outreach practices a. Share information about agenda notification newsletters with community groups and organizations such as neighborhood associations, non-English news media, service organizations, b. Post informational resources in the King’s Plaza and Council Chambers posting board and other public-facing City facilities with QR codes linking to the Agendas Item 15 Item 15 Staff Report        Item 15: Staff Report Pg. 1  Packet Pg. 587 of 613  webpage, newsletter sign-up page, meeting participation guide, and translation services webpage, and c. Translate the Meeting Participation Guide1 into the two most commonly spoken non-English languages as reported by the American Community Survey. EXECUTIVE SUMMARY In 2025, the California State Legislature adopted SB 707, which amended the Brown Act to modernize remote participation and expand public access to meetings. This report provides an overview of SB 707 requirements, identifies areas where the City is already compliant, and outlines recommended policy and operational updates where changes are required. The Policy & Services Committee (P&S) unanimously recommended not authorizing expanded alternative teleconferencing for BCCs, while supporting staff recommendations related to translation, outreach, and related provisions.2 Because SB 707 requires 3this report is not agendized on consent . The primary policy considerations before the City Council include whether to authorize expanded alternative teleconferencing for BCCs, how to implement remote public comment requirements, and adoption of policies and practices related to meeting disruptions, translation, and outreach. BACKGROUND The enactment of SB 707 brought notable changes to the Brown Act, the law that ensures public access and participation in local legislative body meetings. The bill is intended to modernize public meetings in light of newer technology and expand public participation and engagement. The updates concern expanded BCC teleconferencing, remote public participation, third-party translation assistance, and public outreach. Certain provisions only affect the City Council’s meetings, while others apply to all Brown Act bodies. Some requirements went into effect on January 1, 2026, but others are not operative until July 1, 2026 to give agencies time to plan implementation. The table below summarizes SB 707’s key updates and P&S’s implementation recommendations. 1 City of Palo Alto Meeting Participation Guide: https://www.paloalto.gov/files/assets/public/v/1/city-clerk/city- charterprocedures/2025-meeting-participation-guide.pdf 2 Policy & Services Committee, February 10, 2026 Action Minutes: https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=85416&dbid=0&repo=PaloAlto Item 15 Item 15 Staff Report        Item 15: Staff Report Pg. 2  Packet Pg. 588 of 613  Topic Summary Applicable Meeting Bodies Effective Date BCC Expanded Alternative Teleconferencing Council could authorize BCCs to meet fully virtually for up to six months at a time. The P&S Committee did not recommend authorizing this form of teleconferencing. BCCs 1/1/26 Remote Public Participation and Public Comment SB 707 requires the City Council provide a two-way audiovisual or telephonic platform. The City’s use of Zoom for City Council, Council Committees, and BCCs exceeds this requirement. The City Council must update its practices to allow for remote general public comment by 7/1/26. Staff recommends allowing remote general public comment for Council Committees to maintain consistency across meeting bodies. P&S directed staff to evaluate dividing general public comment into two sections. In-person comments will be heard at the beginning of the meeting and remote comments will be heard at the end of the meeting. City Council 7/1/26 Disruption of Remote Public Access Policy The City Council must recess and attempt to restore remote access if Zoom is disrupted during a meeting. The City Council must adopt a disruption policy describing these procedures by 7/1/26. P&S recommended adoption of the policy (Attachment A). City Council 7/1/26 Third-Party Translation and Interpretation Assistance SB 707 requires the City Council to provide reasonable assistance to individuals receiving third-party translation and/or interpretation at meetings. It does not require the City to provide translation and/or interpretation services. P&S recommended arranging space for interpretation to occur, allotting extra public comment time for individuals using interpretation, allowing individuals to use their own devices for interpretation and loaning City devices for translation upon advance request. City Council 7/1/26 Outreach Efforts SB 707 requires cities to make reasonable efforts to encourage participation from groups that traditionally do not engage in public meetings. P&S recommends continuing existing outreach practices and enhancing transparency and accessibility by clarifying how community City Council 7/1/26 Item 15 Item 15 Staff Report        Item 15: Staff Report Pg. 3  Packet Pg. 589 of 613  members may request language assistance and participate remotely, consistent with SB 707’s intent to broaden civic engagement. ANALYSIS The following section details Brown Act changes brought by SB 707 that will affect the City and staff’s recommended implementations. The City’s current practices already satisfy or surpass some of SB 707’s requirements (detailed in Attachment B), but others will require a change in practice or policy. Expanded Alternative Teleconferencing for Eligible Subsidiary Bodies (effective January 1, 2026) Following COVID-19, the State Legislature amended the Brown Act to allow members of legislative bodies to participate in meetings remotely under specific circumstances (i.e. “just cause” or “emergency circumstances”) with fewer noticing requirements than traditional Brown Act teleconferencing. This form of teleconferencing, which does not require remote attendance locations to be published on the agenda or accessible to the public, is referred to as alternative teleconferencing. The City Council incorporated SB 707’s changes, detailed in Attachment B, to alternative teleconferencing in its most recent Procedures and Protocol Handbook update.7 SB 707 allows the City Council to authorize an additional form of remote participation, called expanded alternative teleconferencing, for eligible subsidiary bodies, a category that includes the City’s BCCs. Commissioners are permitted to use alternative teleconferencing regardless of the City Council’s decision regarding expanded alternative teleconferencing. Council Committees are not eligible because SB 707 does not permit Councilmembers to use expanded alternative teleconferencing. Expanded alternative teleconferencing would allow BCC members to attend remotely without opening their location to the public and without just cause, subject to the minimum requirements listed below. Unlike alternative teleconferencing, expanded alternative teleconferencing does not require a quorum to attend from a singular physical location and therefore could allow a fully virtual meeting. This provision is optional and requires affirmative Council action to implement. The City Council may authorize expanded alternative teleconferencing for up to six months and every six months thereafter. To authorize expanded alternative teleconferencing, the City Council must take formal action approving the expanded use of alternative teleconferencing for a period of up to six months, and include findings that Council has: Considered the circumstances of the subsidiary body, Determined that teleconferencing would enhance public access, Ensured publication of remote and physical access and comment options, and 7 City Council, February 9, 2025, Agenda Item #12; Staff Report # 2601-5874 https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=85860 Item 15 Item 15 Staff Report        Item 15: Staff Report Pg. 4  Packet Pg. 590 of 613  Determined that teleconferencing would promote attraction, retention, and diversity of eligible board or commission members. Meetings held via expanded alternative teleconferencing must meet the requirements below. The City Council may impose additional requirements but may not remove requirements. The subsidiary body must provide a staffed physical meeting location where the agenda is posted and members of the body or public may attend and participate in-person, Elected officials may not use this section to appear remotely, and Remote members must appear visibly on camera, with limited exceptions. While expanded alternative teleconferencing may improve flexibility and accessibility for BCC members, staff notes that in-person meetings provide important benefits that support the City’s public engagement goals. Face-to-face meetings facilitate stronger communication between Commissioners, staff, and community members, promote relationship-building, and allow for more dynamic public dialogue. Further, a significant expansion of alternative teleconferencing presents compliance and administrative challenges. The City has eight BCCs addressing diverse subject areas ranging from stormwater management to arts and culture. These bodies are supported by staff from multiple departments, many of whom support BCC meetings infrequently. The Brown Act’s teleconferencing requirements are complex, and expanded alternative teleconferencing adds additional procedural obligations that increase the risk of inadvertent non-compliance. The P&S Committee did not recommend authorizing expanded alternative teleconferencing for BCCs. If the City Council wishes to authorize expanded alternative teleconferencing, staff recommends that it be implemented thoughtfully and incrementally, with clear, administrable rules and defined evaluation criteria. Staff suggests beginning with a modest pilot approach. For example, Council could authorize one specific Board or Commission to conduct a limited number of fully virtual meetings within a six-month period, allowing staff and the body to evaluate impacts on public participation, meeting quality, and administrative workload before considering broader implementation. Implementation of expanded teleconferencing may require additional staff training and coordination across departments, particularly for BCCs supported by decentralized staff. Remote Public Participation and Public Comment (effective July 1, 2026) SB 707 mandates City Council meetings include an option for remote public participation and accept remote public comment via a two-way telephonic or audiovisual platform. Palo Alto already uses Zoom for its City Council, Council Committee and BCC meetings, which surpasses the new requirements. However, the City Council will have to adjust its general public comment practices. The City Council currently accepts general public comment for non-agendized items only in-person and accepts public comment on agendized items in-person and remotely. The City Item 15 Item 15 Staff Report        Item 15: Staff Report Pg. 5  Packet Pg. 591 of 613  Council must allow remote general public comment beginning on July 1, 2026. This requirement does not apply to BCCs or Council Committees. Although not mandated by SB 707, staff recommends also accepting remote general public comment at Council Committee meetings to maintain consistency across City Council meeting bodies. Staff will communicate the change to the public prior to the effective date and update agenda materials and internal practices to comply with this provision. Policy on Disruption of Remote Public Access (effective July 1, 2026) If a disruption prevents public participation through Zoom, City Council shall recess open session for at least one hour and attempt in good faith to restore service or adjourn the meeting, City Council may meet in an agendized closed session during the recess, Open session may not reconvene until at least one hour has passed or service is restored, whichever comes first, and If service is not restored, City Council may resume after adopting, by roll call vote, a finding that good faith efforts were made to restore service and that the public interest in continuing the meeting outweighs the public interest in remote access. Item 15 Item 15 Staff Report        Item 15: Staff Report Pg. 6  Packet Pg. 592 of 613  Staff from the City Clerk, City Attorney, and IT departments collaborated on the attached draft policy (Attachment A). The draft policy details the good faith efforts staff shall make to restore service, which may include: Troubleshooting platform or teleconferencing software, Resetting or replacing audiovisual equipment, Attempting alternative connection methods, Contacting necessary support staff or service providers, and/or Switching to back-up equipment or platforms, if available. The Policy & Services Committee recommended the City Council approve the attached disruption policy. Third-Party Translation and Interpretation Assistance (effective July 1, 2026) As revised, the Brown Act requires the City Council to reasonably assist community members providing or receiving translation and interpretation services from third parties at City Council meetings. These requirements do not apply to Council Committees or BCCs. While SB 707 requires some jurisdictions to translate their agendas, agenda translation is not required in Palo Alto at this time. Item 15 Item 15 Staff Report        Item 15: Staff Report Pg. 7  Packet Pg. 593 of 613  The City must make available to the public a physical posting space where members of the public may post their own translations of the City Council’s agendas. The City will provide notice that these translations are provided by third parties, and that the City cannot verify the content or accuracy of publicly provided agenda translations. Staff recommends authorizing the City Clerk to designate an appropriate posting board for this purpose. Staff currently recommends making the King Plaza posting board available for translated agendas and will post instructions and guidelines for how the public may utilize the space. Arrange a space for interpreters at the meeting location, upon written request to the City Clerk at least 24 hours before the meeting, Provide public commenters using interpretation extra time. Staff recommends providing twice as much public comment time for individuals using interpreters, or an amount of time determined by the presiding officer, Allow the public to use their own devices to access translation or interpretation services, and Loan City devices to the public to access translation or interpretation services upon request. Requests for City devices must be made in writing to the City Clerk at least 24 hours before the meeting. Information on borrowing City devices may be found on the City Clerk’s Translation Services webpage9. Outreach to Underrepresented Groups (effective July 1, 2026) 10” SB 707 provides examples of such groups, including media organizations, civil rights groups, and neighborhood organizations, including those that serve non-English-speaking communities. Publishes City Council agenda and agenda packet 11 days before meeting, rather than the minimum required 72 hours for regular meetings and 24 hours for special meetings, 9 City of Palo Alto Translation Services: https://www.paloalto.gov/Departments/City-Clerk/City-Meeting- Groups/Translation-Services 10 California Gov. Code Section 54953.4: https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=GOV&sectionNum=54953.4. Item 15 Item 15 Staff Report        Item 15: Staff Report Pg. 8  Packet Pg. 594 of 613  Provides physical agenda packets for public review at Mitchell Park and Rinconada libraries, in addition to posting agendas in King’s Plaza (accessible 24/7) and in Council Chambers, Displays prominent link on city homepage to webpage with meeting schedule and agenda materials, Distributes a weekly newsletter of published agendas and meetings sent to over 1,500 people and prominently displays newsletter sign-up link on agenda website, Maintains a City website explaining the format of public meetings and how the public may participate, Publishes all City Council and Council Committee agendas, rather than only special meetings, in Palo Alto Weekly and Daily Post, Enables automatic translation of the City website into Spanish or simplified Chinese, Enables automatic translation of HTML agendas for all meeting bodies into over 200 languages, Offers free access to Wordly, a real-time audio and text translation service supporting over 50 languages, upon written request to the City Clerk at least 24 hours before the meeting. The public may use own device or borrow a City device to receive verbal and/or written interpretation. Instructions for requesting and using Wordly service are available on the City Clerk’s website, and Livestreams public meetings on YouTube and broadcasts on local cable television. Given the priorities of SB 707, staff recommends continuing the above efforts, taking the following additional actions, and continually updating and improving practices based on effectiveness: Share information about agenda notification newsletters with community groups and organizations such as neighborhood associations, non-English news media, service organizations, Post informational resources in the King’s Plaza and Council Chambers posting board and other public-facing City facilities with QR codes linking to the Agendas webpage, newsletter sign-up page, meeting participation guide, and translation services webpage, and Translate the Meeting Participation Guide13 into the two commonly spoken non-English languages as reported by the American Community Survey. These efforts are consistent with the City’s broader goals of transparency, accessibility, and inclusive civic engagement. 13 City of Palo Alto Meeting Participation Guide: https://www.paloalto.gov/files/assets/public/v/1/city-clerk/city- charterprocedures/2025-meeting-participation-guide.pdf Item 15 Item 15 Staff Report        Item 15: Staff Report Pg. 9  Packet Pg. 595 of 613  FISCAL/RESOURCE IMPACT STAKEHOLDER ENGAGEMENT ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item 15 Item 15 Staff Report        Item 15: Staff Report Pg. 10  Packet Pg. 596 of 613  Policy: Disruption of Two-Way Remote Public Access Service 1. Purpose This policy establishes procedures for responding to a disruption in the telephonic or internet services that provide two-way remote public access to meetings of the City Council of the City of Palo Alto, as required by the Brown Act (Gov. Code § 54953.4). If state law is subsequently amended, the amended terms of state law will apply. 2. Definitions For purposes of this policy: “Disruption” means any failure, outage, or other interruption that prevents members of the public from attending or observing the meeting via a two-way telephonic service or two-way audiovisual platform. “Remote access services” means the two-way telephonic service and/or two-way audiovisual platform used to provide real-time remote public attendance and participation in meetings. Services that allow remote observation but not participation of meetings, such as a television broadcast or livestream, are not included. 3. Applicability This policy applies to all open and public meetings of the City Council of the City of Palo Alto at which remote public participation is offered or required under the Brown Act. 4. Procedures in the Event of a Service Disruption 4.1. Response to Service Disruption If the Presiding Officer or Clerk becomes aware of a disruption to the agency’s remote access services that prevents members of the public from attending or observing the meeting remotely: 1. The Presiding Officer or Clerk shall immediately announce the disruption to the public. 2. The Presiding Officer may then call for a recess of the open session or convene the legislative body in an agendized closed session. The Presiding Officer will make the following, or a substantially similar, announcement: “The City is experiencing a disruption of its remote access service that prevents remote public participation. In accordance with the Brown Act, the City Council will recess the meeting for at least one hour or until services are restored, whichever comes sooner. If service is not restored after one hour, the City Council may either vote that the public interest in continuing the public meeting outweighs the public interest in remote access and reconvene or adjourn the meeting.” 3. Staff shall begin efforts to diagnose and restore the disrupted service. 4. The meeting shall remain in recess for at least one hour or until service is restored, whichever is sooner. The recess period may be extended if restoration efforts are ongoing. 4.2. Efforts to Restore Service The agency shall make good faith efforts to restore remote access services, which may include: Troubleshooting platform or teleconferencing software Resetting or replacing audiovisual equipment Attempting alternative connection methods Item 15 Attachment A - Two-Way Remote Public Access Disruption Policy        Item 15: Staff Report Pg. 11  Packet Pg. 597 of 613  Contacting necessary support staff or service providers Switching to back-up equipment or platforms, if available 5. Reconvening the Open Session 5.1. Timing The open session may be reconvened after at least one hour has elapsed from the time of disruption or as soon as service is restored, whichever occurs earlier. 5.2. If Service Is Restored If the remote access service is restored before or at the time the meeting reconvenes, the meeting shall continue as normal. 5.3. If Service Is Not Restored If service has not been restored after one hour, the City Council of the City of Palo Alto may reconvene and: 1. Adjourn the meeting; or 2. Continue the meeting in open session by adopting, by roll call vote, the following, or a substantially similar, finding: “The City of Palo Alto has made good faith efforts to restore remote access services in accordance with its adopted policy, and the public interest in continuing the meeting outweighs the public interest in remote public access.” Upon adoption of the finding, the legislative body may continue the open session. 6. Recordkeeping The Clerk shall enter a brief statement into the meeting minutes, including the following: The nature and time of the disruption That good faith efforts to restore service were made in accordance The time the meeting was reconvened (if applicable) Any finding adopted pursuant to Section 6.3 7. Review and Updates This policy may be amended by the City Council of the City of Palo Alto at a noticed public meeting in open session, not on the consent calendar. Item 15 Attachment A - Two-Way Remote Public Access Disruption Policy        Item 15: Staff Report Pg. 12  Packet Pg. 598 of 613  1 0 4 2 4 City Practices Already in Alignment with SB 707 This attachment describes SB 707 requirements that are satisfied by current City practices and by recent updates and do not need additional implementation. Alternative Teleconferencing (effective January 1, 2026) Before 2020, the Brown Act only permitted members of Brown Act bodies to attend meetings remotely if the member published their remote address on the agenda, allowed public access at their remote location, and posted the agenda at their remote location, among other requirements. This open location form of remote attendance is referred to as “standard teleconferencing.” SB 707 does not change this form of teleconferencing. During the Covid-19 state of emergency, the Brown Act permitted members to attend meetings remotely without opening their location to the public if they complied with another set of requirements. After the state of emergency ended, the legislature continued to experiment with narrow reasons (i.e. “just cause” or “emergency circumstances”) that a member could attend remotely without publishing the remote meeting location or making the location open to the public. This is referred to as “alternative teleconferencing” and was established by AB 2449 (2021-2022). Other rules apply to alternative teleconferencing, such as the requirement to participate by video throughout the meeting. SB 707 extends and revises the alternative teleconferencing provisions of AB 2449. Some notable changes include: Extends expiration date to 2030, Removes the procedural differences between attending remotely due to “just cause” or “emergency circumstances,” Expands “just cause” to include certain military service obligations, Modifies the annual limit on attendance by alternative teleconference based on the body’s frequency of regular meetings, and Requires meeting minutes to identify specific provision a member relies on to participate remotely. The City Council adopted the updated provisions as part of its most recent Procedures & Protocols Handbook update. Brown Act Distribution (effective January 1, 2026) SB 707 converts a previously optional authority into a mandate. Cities are now required to provide the Brown Act to elected and appointed members of legislative bodies, including City Council and BCCs. The City Clerk’s Office provides the Brown Act as part of the reference materials given to all new 1 February 9, 2026 City Council Action Minutes: https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=86544&dbid=0&repo=PaloAlto Item 15 Attachment B - City Practices Already in Alignment with SB 707        Item 15: Staff Report Pg. 13  Packet Pg. 599 of 613  1 0 4 2 4 commissioners during their orientation and will incorporate this mandate into new Councilmember onboarding practices. Remote Member Participation as an Accommodation (effective January 1, 2026) A member of any legislative body may now participate remotely as a reasonable accommodation for a disability. The member’s participation counts as in-person for quorum purposes. Members using this form of teleconference must: Disclose the presence of anyone over the age of 18 with them and their relationship to that person, and Use audio and visual technology, unless a physical condition related to their disability results in a need to participate only through audio. City Clerk staff will coordinate on an as-needed basis with members using this form of teleconference. Remote Public Attendance SB 707 requires certain legislative bodies to offer a remote public participation option. In Palo Alto, the City Council is the only legislative body required to provide a remote option. Existing City Clerk practice surpasses this requirement. Palo Alto currently uses Zoom to host meetings and take comments on agendized items at all City Council, Council Committees, and BCC meetings. The City also livestreams meetings to YouTube and broadcasts to local cable television as additional viewing options for the public. Website Requirements (effective July 1, 2026) SB 707 requires a city’s homepage to include a prominent link to a public meeting webpage. The webpage must include or link to: a general explanation of the public meeting process, an explanation of how to provide in-person or remote verbal or written public comment, a calendar of all public meetings with the times, dates, and locations, and a link to posted agendas. A link to the City’s Meeting Agendas and Minutes page3 is prominently displayed on Palo Alto’s homepage and complies with these requirements. In addition to the Agendas page, the City Clerk’s Office also maintains a Resources for Meeting Attendance4 webpage. This page includes information about City Council meeting structure, public comment procedures, FAQs, City Council and BCC meeting frequencies, and resources for remote attendance. The City Clerk’s Office’s online newsletter meets new requirements regarding electronic meeting agenda distribution. A city must now provide a system to electronically accept and fulfill requests for meeting agendas and display a sign-up link on the City Council’s homepage. The City Clerk’s Office sends a weekly 3 City of Palo Alto Meeting Agendas and Minutes: https://PaloAlto.gov/CouncilAgendas 4 City of Palo Alto Resources for Public Meetings: https://www.paloalto.gov/Departments/City-Clerk/City-Meeting- Groups/Resources-for-Meeting-Attendance Item 15 Attachment B - City Practices Already in Alignment with SB 707        Item 15: Staff Report Pg. 14  Packet Pg. 600 of 613  1 0 4 2 4 newsletter with information about City Council and Council Committee meetings and events, including direct links to all published agendas and notifications of amended or supplemental materials. The newsletter is currently distributed to over 1,500 individuals, and the public may sign up online via a prominent link on the Meeting Agendas and Minutes page. Item 15 Attachment B - City Practices Already in Alignment with SB 707        Item 15: Staff Report Pg. 15  Packet Pg. 601 of 613  City Council Staff Report From: City Manager Report Type: ACTION ITEMS Lead Department: City Manager Meeting Date: April 6, 2026 Report #:2603-6185 TITLE Approval of City Council Values (as Recommended by Policy & Services Committee), 2026 Objectives, Ad Hoc Purpose Statements, and Committee Workplans (Continued from 3/9/2026 - On March 9, 2026, the Council Received Presentations and Public Testimony; the Item Will be Continued to April 6 for further Council Deliberation and Action - No Public Testimony Will be Heard on April 6.) RECOMMENDATION Staff recommends that the City Council approve: (c) Ad Hoc Purpose Statements and Committee Workplans. BACKGROUND On March 9, 2026, the City Council considered this item, took action to approve revised Council values and 2026 City Council Group 1 objectives and voted to continue it to a date uncertain. At this meeting, City Council heard the staff presentation and public comments. The prior report and attachments are available online here: https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=18679 ATTACHMENTS None. APPROVED BY: Ed Shikada, City Manager Item 16 Item 16 Staff Report        Item 16: Staff Report Pg. 1  Packet Pg. 602 of 613  Item No. 5. Page 1 of 1 City Council Supplemental Report From: Kristen O'Kane, Community Services Director Meeting Date: April 6, 2026 Item Number: 5 Report #:2603-6192 TITLE Approval of Construction Contract No. C26196846 with FieldTurf USA, Inc. in an Amount Not to- Exceed $878,919 for El Camino Park Turf Replacement PG-24000, Including Authorization to Execute Change Orders; and Amend the FY 2026 Budget Appropriation in the Capital Improvement Fund; CEQA status – categorically exempt under CEQA Guidelines sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction). BACKGROUND This supplemental report corrects contract C26196846 previously published but missing the exhibits included in the contract. Staff is including an updated version of contract C26196846 that correctly displays the exhibits mentioned within. Due to the length of the contract, it can be viewed here: C261968461 APPROVED BY: Kristen O'Kane, Community Services Director 1 https://www.paloalto.gov//files/assets/public/v/2/community-services/staff-report-contracts/open-space-parks- and-golf/field-turf-usa/c26196846-fieldturf-usa-el-camino-park-turf-replacement-final.pdf Item 5 Item 5 Supplemental Report        Item 5: Staff Report Pg. 1  Packet Pg. 603 of 613  Item No. 11. Page 1 of 1 City Council Supplemental Report From: Jonathan Lait, Planning and Development Services Director Meeting Date: April 6, 2026 Item Number: 11 Report #:2604-6199 TITLE SECOND READING: Ordinance of the Council of the City of Palo Alto Amending Title 18 (Zoning) Chapter 18.70 (Nonconforming Uses and Noncomplying Facilities) of the Palo Alto Municipal Code to Amend Requirements Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units Allow De Minimis Exceptions (FIRST READING: March 9, 2026; PASSED: 7-0) Title Updated BACKGROUND After publication of the agenda, staff learned that the proposed ordinance was inadvertently produced with the incorrect title. The title has been corrected in the attached ordinance and the agenda item title. ATTACHMENTS Attachment A: Ordinance Amending Chapter 18.70 (Nonconforming Uses and Noncomplying Facilities) of the Palo Alto Municipal Code to Allow De Minimis Exceptions - Corrected APPROVED BY: Jonathan Lait, Planning and Development Services Director Item 11 Item 11 Supplemental Report        Item 11: Staff Report Pg. 1  Packet Pg. 604 of 613  *NOT YET APPROVED* 0160183_20260202_ay16 1 Ordinance No. ______ Ordinance of the Council of the City of Palo Alto Amending Chapter 18.70 (Nonconforming Uses and Noncomplying Facilities)of the Palo Alto Municipal Code to Allow De Minimis Exceptions The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Section 18.70.105 (Noncomplying facility – de minimis exception) of Chapter 18.70 (Nonconforming Uses and Noncomplying Facilities) of Title 18 (Zoning) of the Palo Alto Municipal Code is added to read as follows: 18.70.105        Noncomplying facility - De minimis exception Notwithstanding the requirements of Sections 18.70.080, 18.70.090, and 18.70.100, up to 250 square feet of non-complying floor area (i.e. floor area associated with a non-complying feature) may be relocated as follows, provided that the degree and manner of non-compliance is not increased: (a)The non-complying facility houses a single-family residential use in a low-density residential zone district; and (b)Any proposal to relocate non-complying floor area will comply with the following: (1)Projects that include relocation of 150 to 250 square feet to a location above the ground floor shall be subject to Section 18.10.040, subd. (i), or 18.12.110, as applicable; or (2)Projects that include relocation of less than 150 sf above the ground floor and that are therefore not subject to Individual Review, shall comply with the objective standards for single-family development as applicable to the proposed relocation. SECTION 2. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional. SECTION 3. The Council finds that the adoption of this Ordinance is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21080.17 and CEQA Guidelines sections 15061(b)(3), 15301, 15302 and 15305 because it constitutes minor adjustments to the City’s zoning ordinance to implement State law requirements related to accessory dwelling units as established in Government Code Section 65852.2, and these changes are also likely to result in few additional dwelling units dispersed throughout the City. As such, it can be seen with certainty that the proposed action will not have the potential for causing a significant effect on the environment. Item 11 Supplemental Attachment A - Ordinance Amending Chapter 18.70 (Nonconforming Uses and Noncomplying Facilities) of the Palo Alto Municipal Code to Allow De Minimis Exceptions - Corrected        Item 11: Staff Report Pg. 2  Packet Pg. 605 of 613  *NOT YET APPROVED* 0160183_20260202_ay16 2 SECTION 4. This ordinance shall be effective on the thirty-first date after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: NOT PARTICIPATING: ATTEST: _______________________________ __________________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: _______________________________ __________________________________ Assistant City Attorney City Manager __________________________________ Director of Planning & Community Environment Item 11 Supplemental Attachment A - Ordinance Amending Chapter 18.70 (Nonconforming Uses and Noncomplying Facilities) of the Palo Alto Municipal Code to Allow De Minimis Exceptions - Corrected        Item 11: Staff Report Pg. 3  Packet Pg. 606 of 613  City Council Staff Report From: City Manager Report Type: ACTION ITEMS Lead Department: Human Resources Meeting Date: April 6, 2026 Report #:2604-6200 TITLE Approval of Selection of and Employment Agreement with James Reifschneider as the Chief of Police at an Annual Salary of $363,584; CEQA Status – Not a Project RECOMMENDATION The City Manager recommends that the City Council confirm the City Manager’s selection of James Reifschneider as Police Chief and approve his employment agreement (Attachment A). BACKGROUND The Palo Alto Charter and Municipal Code establish the City Manager as the appointing authority for all department directors, and employees under the City Manager’s areas of responsibility. The Charter and Municipal Code specify that appointments made by the City Manager are subject to approval by the Council.1 Section 2.08.170 of the Municipal Code states the responsibilities of the Police Chief, which include the following, along with other duties as assigned by the City Manager: The preservation of the public peace and order, the prevention and detection of crime, the apprehension of criminal suspects, the protection of persons and property, and the enforcement of law; Enforcing all traffic regulations and the administration of the Police parking enforcement program; The coordination of the Regional Communications System and to provide radio dispatching service for all city departments requiring such service; and, 1 Palo Alto Municipal Code section 2.08.020 Item AA1 Item AA1 Staff Report        Item AA1: Staff Report Pg. 1  Packet Pg. 607 of 613  The enforcement of all city ordinances and state laws relating to the care, control, and rescue of all animals; and to cause to be performed all duties required by animal control officers. ANALYSIS James Reifschneider brings 21 years of law enforcement experience (with the City of Palo Alto), including the past year serving as Assistant Police Chief. In this role, he is responsible for leading the department in the Chief’s stead whenever needed, including during approved leaves, ensuring continuity of operations and clear command authority. He has a strong record of command-level leadership, operational excellence, and community engagement, having served five years as Captain and five years as Lieutenant, and rising through the ranks from Officer to Sergeant. Reifschneider earned a Juris Doctor (J.D.) from UC Law San Francisco (formerly UC Hastings College of the Law) and practiced law for two years; he also holds a bachelor’s degree in political science from Santa Clara University. The City Manager is advancing the appointment of Reifschneider to coincide with Police Chief Andrew Binder’s retirement. The City Manager reviewed this prospective appointment in consultation with an experienced police chief executive recruiter, and upon evaluation of multiple dimensions of the role recommends City Council approval. Reifschneider is an exceptionally strong candidate possessing all the requisite skills and experience for success as Palo Alto Chief of Police and further has shown leadership qualities to advance the policing profession into the future. This internal promotion demonstrates the strong culture of professional development and effective career advancement and continuity planning in the Palo Alto workforce. Chief Reifschneider’s annual salary will be $363,584 and is an At-Will appointment, which means he will serve at the pleasure of the City Manager and can be terminated or asked to resign at any time. The employment agreement includes 24 weeks of severance, which is commensurate with other highly responsible executive positions (as well as the prior police chief’s agreement). All other benefits offered are consistent with the Compensation Plan for Management and Professional Personnel. The effective date of the Appointment will be April 7, 2026. FISCAL/RESOURCE IMPACT The cost of this appointment is fully funded within the adopted FY 2026 Police Department budget. No additional appropriation is required at this time. Ongoing costs will be incorporated into future fiscal year planning. Item AA1 Item AA1 Staff Report        Item AA1: Staff Report Pg. 2  Packet Pg. 608 of 613  ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: Item AA1 Item AA1 Staff Report        Item AA1: Staff Report Pg. 3  Packet Pg. 609 of 613  1 EMPLOYMENT AGREEMENT BETWEEN CITY OF PALO ALTO AND JAMES REIFSCHNEIDER THIS AGREEMENT is between the City of Palo Alto, a municipal corporation and chartered city, (“City”) and James Reifschneider (“Reifschneider”). It is effective on the latest date next to the signatures on the last page. This Agreement is entered into on the basis of the following facts: A. City, acting by and through its City Manager, wishes to employ Reifschneider as its Police Chief, subject to the terms and conditions set forth in this Agreement, the Palo Alto Municipal Code and the Charter of the City of Palo Alto (the "Charter"). B. Under chapter 2.08 of the Palo Alto Municipal Code, the Police Chief is appointed by the City Manager with the approval of the City Council. Notwithstanding any provision of the City of Palo Alto Merit System Rules and Regulations, the Police Chief serves on an at-will basis, with no expectation of continued employment, and with no right to pre-or post-separation due process or appeal. C. Reifschneider desires to be employed by the City as its Police Chief, subject to the terms and conditions in this Agreement, the Palo Alto Municipal Code, the Charter, the Palo Alto Merit System Rules and Regulations, and all other applicable laws, resolutions, and policies. D. The City and Reifschneider wish to establish specific terms and conditions relating to compensation and benefits and related matters. BASED UPON THE FOREGOING, THE CITY AND REIFSCHNEIDER AGREE AS FOLLOWS: 1 Employment. The City appoints Reifschneider as its Police Chief for an indefinite term to begin on April 7, 2026 (“Employment Start Date”). Except as otherwise provided herein, Reifschneider ’s employment with the City shall be governed by the City Council-adopted Compensation Plan for Management and Professional Personnel and Council Appointees, as it currently exists and may be changed from time to time. 2 Duties of the Police Chief. Reifschneider will perform the duties established for the Police Chief by the Palo Alto Municipal Code, by direction given by the City Manager, and as otherwise provided by law, ordinance, or regulation. Reifschneider agrees to comply with all federal, state and local laws, ordinances, rules and regulations applicable to or associated with these duties. 2.1 Full Energy and Skill. Reifschneider will devote his full energy, skill, ability, and productive time to the performance of his duties. Item AA1 Attachment A - Employment Agreement DRAFT- Reifschneider        Item AA1: Staff Report Pg. 4  Packet Pg. 610 of 613  2 2.2 No Conflict. Reifschneider will not engage in any outside employment, activity, consulting service, or other enterprise, for compensation or otherwise, which is actually or potentially in conflict with, or which interferes with the performance of his duties. Reifschneider acknowledges that he is subject to the various conflict of interest requirements found in the California Government Code and state and local policies and regulations. 2.3 Permission Required For Outside Activities. Reifschneider will not engage in any outside employment, activity, consulting service, or other enterprise, for compensation or not, without written permission of the City Manager, provided in advance of such outside employment, activity, consulting service, or other enterprise. 3 Salary. While performing the duties of Police Chief, Reifschneider will receive a base salary within the range provided in the City Council-approved Compensation Plan for Management and Professional Personnel and Council Appointees, as it currently exists and may be changed from time to time. Reifschneider will receive an initial gross base annual salary of Three Hundred Sixty-Three Thousand and Five-hundred and Eighty-Four Dollars ($363,584), beginning on the Employment Start Date, and subject to increases or changes approved by Council in the Compensation Plan for Management and Professional Personnel and Council Appointees. This amount is subject to authorized or required deductions and withholding, prorated and paid on City's regular paydays. Reifschneider is an exempt employee under applicable wage and hour law, and his base salary shall be compensation for all hours worked. The City agrees that the amount of Reifschneider’s base annual salary will not decrease, except as part of a permanent decrease that is consistent with the Fair Labor Standards Act. 4 Benefits, Allowances and Obligations. Reifschneider will be eligible for, and shall receive, all regular benefits (i.e., health insurance, PERS contributions to the extent paid by the City, etc.) and vacation, sick leave, and management leave, as are generally provided to management employees under the City Council-approved Compensation Plan for Management and Professional Personnel and Council Appointees, as it currently exists and may be changed from time to time. In addition, Reifschneider will assume all obligations and make all regular contributions (i.e., employee assumption of a portion of the employer PERS contribution) as are generally required of management employees under the City Council-approved Compensation Plan for Management and Professional Personnel and Council Appointees, as it currently exists and may be changed from time to time. 5 Additional Benefits and Allowances. In addition to the benefits specified in section 4, Reifschneider will receive the following additional benefits and allowances: 5.1 Severance. If Reifschneider is terminated or asked to resign, he shall, upon execution of a release of all claims against the City, be eligible for a severance payment equivalent to twelve (12) weeks of salary and benefits. The amount of the severance payment shall increase by twelve (12) weeks, to a total of twenty- four (24) weeks, after 12 months of service as Chief of Police. No severance shall be paid if Reifschneider is terminated for serious misconduct involving abuse of Item AA1 Attachment A - Employment Agreement DRAFT- Reifschneider        Item AA1: Staff Report Pg. 5  Packet Pg. 611 of 613  3 his office or position, including, but not limited to, waste, fraud, violation of the law under color of authority, misappropriation of public resources, violence, harassment, or discrimination. If Reifschneider is later convicted of a crime involving such abuse of his position, he shall fully reimburse the City as set forth in Government Code section 53243.3 6 Duration of Employment. Reifschneider understands and agrees that he has no constitutionally protected property or other interest in his employment as Police Chief. Reifschneider waives any and all rights, if any, under the Merit System Rules and Regulations, including without limitation, the right to pre-or post- disciplinary due process. Reifschneider understands and agrees that he works at the will and pleasure of the City Manager and that he may be terminated or asked to resign at any time, with or without cause. Reifschneider may terminate this agreement (terminating all employment) upon 30 days written notice to the City Manager. 7 Miscellaneous. 7.1 Notices. Notices given under this Agreement shall be in writing and shall be either: a) served personally; or b) sent by Email (provided a hard copy is mailed within one (1) business day; or c) delivered by first-class United States mail, certified, with postage prepaid and a return receipt requested; or d) sent by Federal Express, or some equivalent private mail delivery service. Notices shall be deemed received at the earlier of actual receipt or three (3) days following deposit in the United States mail, postage prepaid. Notices shall be directed to the addresses shown below, provided that a party may change such party's address for notice by giving written notice to the other party in accordance with this subsection. CITY: Attn: City Manager 250 Hamilton Avenue Palo Alto, CA 94301 Phone: (650) 329-22280 Fax: (650) 328-3631 REIFSCHNEIDER: James Reifschneider 250 Hamilton Avenue Palo Alto, CA 94301 7.2 Entire Agreement/ Amendment. This Agreement constitutes the entire understanding and agreement between the parties as to those matters contained in it, and supersedes any and all prior or contemporaneous agreements, representations and understandings of the parties. This Agreement may be amended at any time by mutual agreement of the parties, but any such amendment must be in writing, dated, and signed by the parties and attached hereto. Item AA1 Attachment A - Employment Agreement DRAFT- Reifschneider        Item AA1: Staff Report Pg. 6  Packet Pg. 612 of 613  4 7.3 Applicable Law and Venue. This Agreement shall be interpreted according to the laws of the State of California. Venue of any action regarding this Agreement shall be in the proper court in Santa Clara County. 7.4 Severability. In the event any portion of this Agreement is declared void, such portion shall be severed from this Agreement and the remaining provisions shall remain in effect, unless the result of such severance would be to substantially alter this Agreement or the obligations of the parties, in which case this Agreement shall be immediately terminated. 7.5 Waiver. Any failure of a party to insist upon strict compliance with any term, undertaking, or condition of this Agreement shall not be deemed to be a waiver of such term, undertaking, or condition. To be effective, a waiver must be in writing, signed and dated by the parties. 7.6 Representation by Counsel. Reifschneider and the City acknowledge that they each did, or had the opportunity to, consult with legal counsel of their respective choices with respect to the matters that are the subject of this Agreement prior to executing it. 7.7 Section Headings. The headings on each of the sections and subsections of this Agreement are for the convenience of the parties only and do not limit or expand the contents of any such section or subsection. REIFSCHNEIDER CITY OF PALO ALTO ___________________________ ___________________________ James Reifschneider City Manager Date: Date: Approved as to Form: ___________________________ City Attorney’s Office Item AA1 Attachment A - Employment Agreement DRAFT- Reifschneider        Item AA1: Staff Report Pg. 7  Packet Pg. 613 of 613