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Home My WebLink AboutStaff Report 2603-6120CITY OF PALO ALTO CITY COUNCIL Special Meeting Monday, March 23, 2026 Council Chambers & Hybrid 5:00 PM Agenda Item 2.Approval of Minutes from March 9, 2026 Meeting City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: March 23, 2026 Report #:2603-6120 TITLE Approval of Minutes from March 9, 2026 Meeting RECOMMENDATION Staff recommends that the City Council review and approve the minutes. ATTACHMENTS Attachment A: March 9, 2026 Draft Action Minutes APPROVED BY: Mahealani Ah Yun, City Clerk CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 6 Regular Meeting March 09, 2026 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Present Remotely: Absent: Call to Order Agenda Items Numbers AA1 and 12 Heard Out of Order. Closed Session 12. CONFERENCE WITH LEGAL COUNSEL—POTENTIAL LITIGATION (four cases) Subject: Initiation of litigation in four cases, United States v. Minnesota, US District Court for the District of Minnesota, Case No. 25-CV-3798; United States v. City of Rochester, US District Court for the Western District of New York, Case No. 6:25-cv- 06226-FPG-MJP; United States v. City of Newark, et al., US District Court for the District of New Jersey, Case No. 2:25-cv-05081-EP-AME; United States v. City of New York, et al., US District Court for the Eastern District of New York, Case No. 1:25-cv-04084. Authority: Government Code Section 54956.9(d)(4) MOTION: Councilmember Lythcott-Haims moved, seconded by Councilmember Reckdahl to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 5:36 P.M. Council returned from Closed Session at 6:19 P.M. Mayor Veenker announced that Council in closed session voted unanimously to authorize the City Attorney to become a signatory for the city to become a signatory to future amicus briefs in the four cases identified in the closed session agenda title. DRAFT ACTION MINUTES Page 2 of 6 City Council Meeting Draft Action Minutes: 03/09/2026 Special Orders of the Day 1. Proclamation Recognizing March 2026 as Youth Arts Month NO ACTION Agenda Changes, Additions and Deletions Public Comment Council Member Questions, Comments and Announcements Study Session 2. 51 Encina Avenue [25PLN-00312]. Request for Council Prescreening for a Zoning Text Amendment to Palo Alto Municipal Code Title 18 (Zoning) Section 18.18.070 (Floor Area Bonuses) and Section 18.18.080 (Transfer of Development Rights) to Expand Floor Area and Transfer of Development Right Benefits to Category 1 and 2 Buildings on the City's Historic Inventory in the CS Zone District. CEQA Status: Not a Project. NO ACTION Consent Calendar MOTION: Councilmember Reckdahl moved, seconded by Vice Mayor Stone to approve Agenda Item Numbers 3-6, 8-9 (Agenda Item Number 7 Removed Off Agenda). MOTION PASSED: 7-0 3. Approval of Minutes from February 23, 2026 Meeting 4. Appointment of 2026 Emergency Standby Council 5. Adoption of a Resolution Setting the Regular Meeting Times at 4:00pm for the Finance Committee and 6:00pm for the Policy & Services Committee; CEQA status - not a project. DRAFT ACTION MINUTES Page 3 of 6 City Council Meeting Draft Action Minutes: 03/09/2026 6. Stanford University Medical Center (SUMC) Annual Report to Council for Fiscal Year 2025 (FY 2025) 7. Approval of Professional Services Contract No. C26194015 with Geosyntec Consultants, Inc. in an Amount Not to Exceed $795,965 for Design and Outreach Services for the City Park-Green Stormwater Infrastructure Project for the period of March 9, 2026 through March 31, 2028; CEQA Status – Exempt Pursuant to CEQA Guidelines Section 15306 Item Removed Off Agenda 8. Approval of Contract Amendment No. 3 to Contract No. C23185922 with Kittelson & Associates, INC. to Increase Compensation by $17,000 to $350,945 and to Extend the Term for an Additional Six Months Through December 31, 2026, for the City's Bicycle and Pedestrian Transportation Plan Update; CEQA status - exempt under Public Resource Code section 21080.20. 9. FIRST READING: Adoption of an Ordinance Adding a New Section 18.70.105 (Noncomplying facility - De minimis exceptions) to Chapter 18.70 (Nonconforming Uses and Noncomplying Facilities) of Title 18 (Zoning) of the Palo Alto Municipal Code; CEQA Status: Exempt Pursuant to CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption). City Manager Comments Ed Shikada, City Manager Action Items 10. Receive Update and Provide Direction to Staff on the Implementation of Senate Bill 79 (2025) and Work Related to the Downtown Housing Plan. CEQA Status: Exempt Under CEQA Guidelines Section 15262. Item Removed Off Agenda Agenda Item Number 10 not heard. 11. Approval of City Council Values (as Recommended by Policy & Services Committee), 2026 Objectives, Ad Hoc Purpose Statements, and Committee Workplans MOTION: Vice Mayor Stone moved, seconded by Mayor Veenker to approve the revised Council Values, as recommended by the Policy & Services Committee, with the following changes: DRAFT ACTION MINUTES Page 4 of 6 City Council Meeting Draft Action Minutes: 03/09/2026 3. Accountable Governance. Earn public trust through transparent leadership, inclusive engagement, [and] open communication, and centering equity in decision-making. 5. [Equity and] Shared Prosperity and Housing Leadership. [Center equity in every decision, and] Advance housing, workforce, and social policies that promote inclusion, socioeconomic diversity, and opportunity FRIENDLY AMENDMENTS INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER MOTION PASSED: 7-0 MOTION: Mayor Veenker moved, seconded by Vice Mayor Stone to approve the 2026 City Council Group 1 Objectives, excluding objective 36 which will be referred to staff and returned to Council. MOTION PASSED: 7-0 MOTION SPLIT FOR THE PURPOSE OF VOTING MOTION: Mayor Veenker moved, seconded by Vice Mayor Stone add an additional 2026 City Council Group 1 Objective: - Council support position allocation as a short-term pilot (6 to 12 months) funded from the Council Contingency fund. MOTION PASSED: 5-2, Reckdahl, Burt no Closed Session AA1. Public Employee Appointment Title: City Attorney Authority: Gov. Code Section 54957(b) MOTION: Councilmember Reckdahl moved, seconded by Vice Mayor Stone to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 10:12 P.M. Council returned from Closed Session at 11:28 P.M. DRAFT ACTION MINUTES Page 5 of 6 City Council Meeting Draft Action Minutes: 03/09/2026 Mayor Veenker announced the Council will be continuing agenda item number AA1 to resume meeting at 5:15 P.M. on Wednesday, March 11, 2026. Adjournment: The meeting was adjourned at 11:29 P.M. and will be continued on Wednesday, March 11, 2026 at 5:15 P.M. The City Council of the City of Palo Alto met on March 11, 2026 at 5:15 P.M. A continuation of the March 9, 2026 meeting. Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Present Remotely: Absent: Call to Order Closed Session AA1. Public Employee Appointment Title: City Attorney Authority: Gov. Code Section 54957(b) MOTION: Vice Mayor Stone moved, seconded by Councilmember Lauing to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 5:18 P.M. Council returned from Closed Session at 7:30 P.M. Mayor Veenker announced no reportable action. Adjournment: The meeting was adjourned at 7:32 P.M. on Wednesday, March 11, 2026. DRAFT ACTION MINUTES Page 6 of 6 City Council Meeting Draft Action Minutes: 03/09/2026 ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.