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HomeMy WebLinkAboutFiscal Year 2020 Adopted Capital BudgetUTILITY AHEAD mss.. FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO TRANSMITTAL LETTER August 19, 2019 To the Honorable Mayor and City Council: 2020 Fiscal Year Capital Budget Transmittal Dear Mayor and Council Members: I am pleased to present the FY 2020 Adopted Capital Budget along with the 2020-2024 Capital Improvement Program (CIP) Plan for the City of Palo Alto. This document guides the City in the planning and scheduling of infrastructure improvement projects over the next five years and it was developed in coordination with all the City departments responsible for capital projects. As required by the City Municipal Code, the Planning and Transportation Commission (PTC) reviewed the 2020-2024 CIP on May 8, 2019 to evaluate the program's compliance with the Updated Comprehensive Plan which was adopted by City Council in November 2017. Before discussing the details of the FY 2020 Capital budget and the planning for the five-year CIP, I wanted to highlight a few accomplishments for FY 2019. At the Airport, phase two of three of the Apron Reconstruction project is complete, allowing for a better customer experience for patrons of the airport who store their planes and fly in and out of Palo Alto. The new Dewatering and Loadout Facility was opened at the Regional Water Quality Control Plant, and the sludge incinerators shut down and decommissioned to align with the City Council's 2019 Climate Change priority. The Upgrade Downtown project completed major utility infrastructure work along with upgrades for parking, pedestrians, and traffic to enhance the infrastructure for busi- nesses along University Avenue as well as the experience of visitors walking and enjoying down- town. More information on this project can be found at http://upgradedowntownpa.com/. The FY 2020 Adopted Capital Budget, which includes the Capital Improvement Funds, Enter- prise Funds, and Internal Service Funds, is $191.5 million, a decrease of $29.7 million or 13.4%, compared to the FY 2019 Adopted Capital Budget of $221.2 million. The overall 2020-2024 CIP is $750.8 million, an increase of $3.8 million or 0.5% compared to the 2019-2023 CIP of $747.0 mil- lion. It should be noted that the City Council only approves the budget for the first year of any five-year CIP, and the remaining four years are to be used for forecasting and planning pur- poses. Several factors contributed to the decrease from FY 2019 to FY 2020 as well as the slight overall increase to the five-year CIP. In the Capital Improvement Fund the recommenda- tion to move the construction of the New Public Safety Building (PE -15001) from FY 2020 to FY 2021 and the same recommendation to move the third phase of the Airport Apron Recon- struction project (AP -16000) in the Airport Fund are the main factors in reducing FY 2020. The slight overall increase in the 2020-2024 CIP is mainly attributed to Utilities staff proposing a new replacement schedule for gas, water, and wastewater main construction projects that will avoid having all three types of projects going on simultaneously. In the last few years there have been fewer bidders and higher prices on construction projects due to the increased demand for construction services. This has pushed some of the larger projects planned in the previous five-year CIP out beyond the 2020-2024 timeframe; however, this is offset by funding TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET TRANSMITTAL LETTER being reappropriated from FY 2019 to FY 2020 for projects that were not completed in FY 2019 and have work continuing into FY 2020. The Enterprise Funds comprise the largest portion of the five-year CIP in budgeted project costs ($373.2 million), but there are a fewer number of projects (96) than budgeted in the Cap- ital Improvement Funds (105) with budgeted costs of $348.2 million. The Internal Service Funds have 17 projects totaling $29.4 million. City Council Priorities At the start of the City's budget process, the City Council determines its priorities for the upcoming year and guides both budget development and department priority -setting. The pri- orities for 2019 are: • Climate Change/Sustainability and Climate Action Plan • Grade Separations • Transportation and Traffic • Fiscal Sustainability Within the capital budget, the top priority is to fund and complete the 2014 Council Infrastruc- ture Plan (IP) projects approved by the City Council in June 2014. This aligns with the Council's Fiscal Sustainability priority by maintaining funding for high priority projects while preserving funding for other capital needs across the City or unforeseen issues that come up and need funding immediately. Grade separation is another City Council priority that falls squarely in the capital budget. Fund- ing grade separation upgrades along the Caltrain corridor appears to be the single largest infra- structure project in terms of potential cost facing the City. To facilitate the selection of a preferred alternative and continue work on initial design and planning, $1.0 million of the approximate $1.3 million Measure B funding the City will receive annually is programmed in the Railroad Grade Separation project (PL -17001). The remaining $0.3 million of Measure B funding is programmed in the Traffic Signal and Intelligent Transportation System Upgrades project (PL -05030) to address the Transportation and Traffic priority. Similarly, SB1 funding of approx- imately $1.2 million annually is programmed to partially fund the general Street Maintenance project (PE -86070). There are several major capital initiatives across the City that will need to be managed in a bal- anced and strategic manner including: • 2014 Council Infrastructure Plan Projects: Substantial progress has been made on the set of nine projects that were approved by the Council in 2014 as the highest priority projects within the Capital Improvement Fund. As part of the FY 2020 Capital Budget, I recommended and the Council approved the addition of a tenth project to the Infrastructure Plan: Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collection Equipment (PL -15002). Due to the City Council's decision to defer the New Downtown Parking Garage Project (PE -15007) in February 2019, this project will mitigate parking congestion in downtown while plans for the Downtown Garage are reevaluated. Funding from the University Avenue Parking Permit Fund of approximately $1.1 million, previously planned to cover the costs for PL -15002, will now be reserved for future use towards capital needs in the University Avenue Parking District. II TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET TRANSMITTAL LETTER All ten projects are scheduled to be complete within the 2020-2024 CIP, and four of the projects are anticipated to be complete in FY 2020. The Fire Station #3 Replacement proj- ect (PE -15003) is anticipated to be completed in Summer 2019. Construction contracts for phases 1 and 2 of the Charleston/Arastradero Corridor project (PE -13011) will be substan- tially complete in Summer 2019, and the third and final phase is planned to be finished in Spring 2020. In addition, the California Avenue Garage (PE -18000) is currently under con- struction with completion estimated in Summer 2020. A construction contract for the High- way 101 Pedestrian/Bicycle Overpass (PE -11011) will be awarded in Summer 2019 with completion estimated for Fall 2020. Due to continued increases in the cost of construction, costs for the IP have increased from the 2019-2023 CIP estimate of $249.9 to $280.6 mil- lion. Further discussion of the IP and strategies to fund the cost increases are addressed in Attachment A. Further information about the IP can also be found here: https://www.infra- structure.cityofpaloalto.org/. • Water Quality Control Plant: Management of the Plant's infrastructure is programmed in the Wastewater Treatment (WWT) Fund and costs are recovered from the City and the five partner agencies serviced by the Plant. Many of the Plant's major systems are reaching the end of their useful life and new technology for systems such as advanced water purification, and secondary treatment upgrades are available and need to be integrated into the Plant while older systems are phased out. This overhaul of the Plant will require major investment of $133.6 million over the five-year CIP. Staff is currently exploring funding options for low interest state revolving fund loans or revenue bonds to mitigate the costs to the City and partner agencies for these large infrastructure investments. ▪ Storm Water Management: In April 2017, the Storm Water Management Fee ballot measure was approved by the voters to fund future improvements to the City's storm water system. There were 13 specific projects outlined in the ballot measure to be completed over 15 years, and six of these projects are programmed to be complete within the 2020-2024 CIP. A recurring project for general rehabilitation and maintenance of the system is also included. ▪ Airport Apron Reconstruction: City management of the Airport is still relatively new, so it is taking time to generate the revenue needed to self -sustain the operating and capital needs at the Airport. Funding the City's 10% portion of the apron reconstruction will need to be carefully managed to limit the need for additional funding from the General Fund for Airport services. During the development of the 2020-2024 CIP, staff determined that the Airport Fund could not support the 10% portion of phase 3 of the Airport Apron Reconstruction Project (AP -16000) in FY 2020, so phase 3 has been postponed to FY 2021. Staff is still in discussions with the Federal Aviation Administration (FAA) about the goal of finishing the multi phased project by FY 2023. Funding Challenges During the development of the 2020-2024 CIP, I stressed the importance of examining workload capacity, existing resources, and the priorities of each capital fund to ensure that capital projects already underway or programmed were still priorities and could be completed before requests to fund new projects were made. This was to reinforce the recommendation of the Infrastructure Blue Ribbon Commission (IBRC) to focus on "catch-up" and "keep -up" projects to maintain the City's existing infrastructure. There are relatively few new projects recommended to be added to TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET III TRANSMITTAL LETTER the 2020-2024 CIP and a number of projects were reprioritized and moved into outer years of the five-year period to better align capacity and funding resources. Overall there are 13 new projects added to the CIP: nine in the Capital Improvement Funds, three in the Enterprise Funds, and one in the Internal Service Funds. These projects are discussed further in Attachment A and the respective fund sections of this document. An additional charge to staff during the development of this five-year plan was to focus on the ongoing operating and maintenance costs associated with new and upgraded capital projects. Ongoing costs for custodial services, facility maintenance, and utility connections, among other services, are sometimes overlooked when planning for capital projects. As a result, these ongo- ing costs are sometimes added to the workloads of existing maintenance teams already stretched or identified only after the project is already complete. To align with the Council's pri- ority for Fiscal Sustainability, staff has quantified these ongoing costs for projects within the 2020-2024 CIP as a planning tool for project decision making and future budgets. For projects where ongoing costs could not be quantified, staff has estimated the ongoing work needed and will return with estimated costs closer to the completion of the projects. Although the fund balances across the five-year CIP remain positive for all funds, maintaining this fiscal sustainability requires the staff and Council to focus on the CIP priorities already rec- ommended. The Infrastructure Plan, currently estimated at $280.6 million in costs, could con- tinue to increase as design work progresses and more projects are awarded for construction. In addition, the Capital Improvement Fund, as currently recommended, lacks flexibility in the first few years of the five-year CIP for the City to respond to unforeseen, urgent capital needs or address known but unfunded community asset projects (i.e. Junior Museum and Zoo Phase I I, Animal Shelter Reconstruction, Parks Master Plan Projects) over the next five years. In addition, execution of the five-year CIP assumes projects remain within budgeted levels and that there are no new capital projects added prior to the completion of the IP projects. To align with the City Council's Fiscal Sustainability priority and set aside funding for known and unknown future capital needs, staff established two reserves in the Capital Improvement Fund. Starting in FY 2023, $5.0 million is approved to be set aside in a Reserve for Debt Service in order to have available funding in case of a fiscal downturn to make annual payments towards the debt obligations incurred through the use of Certificate of Participation (COP) bond fund- ing used to finance the California Avenue Area Garage and the Public Safety Building projects. This reserve will be increased to $10.0 million in FY 2024, which will fund one year of assumed debt service payments for these two projects. The second reserve, a Reserve for Future Capital Needs, is approved for $5.0 million in FY 2024 in order to start setting aside funding for the known and unknown future capital projects, before it gets programmed into existing capital projects. As previously mentioned, generating enough revenue at the Airport to maintain and upgrade the Airport facilities without help from the General Fund continues to be a challenge, especially if the cost of apron reconstruction continues to increase. Staff will continue to work with the FAA to complete the project as quickly as possible within the limited resources available to fund the City's portion of the project costs. Work is currently being done by staff in partnership with the Palo Alto Unified School District (PAUSD) to develop the Cubberley Master Plan for the Cubberley Community Center site. Once the Master Plan is complete, additional work will be required to align the Plan's priorities with the City Council's Direction for the site and the fund - IV TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET TRANSMITTAL LETTER ing available to do the work. It is important that staff and the City Council continue to work together to revise and update funding plans to address these and other issues that arise to keep critical capital and infrastructure improvements on track. The projects recommended in the Adopted FY 2020 Capital Budget in the amount of $191.5 mil- lion and the associated 2020-2024 CIP programmed for $750.8 million were selected after a thor- ough review of priorities, anticipated future needs, and available resources. Addressing the City's infrastructure backlog continues to be a major focus for the community, the City Council, and staff, who all recognize not only the practical need of these investments but also the importance of delivering on these commitments to future generations. Acknowledgments I would like to thank our dedicated City Council for its leadership and our Executive Leadership Team and the entire staff for providing outstanding services to our community. Special thanks to Kiely Nose, Administrative Services Director; Steve Guagliardo, Interim Director, Office of Man- agement and Budget, and the entire Office of Management and Budget team - Paul Harper, Jes- sie Deschamps, Alexandra Harris, Chaitali Paliwal, Jamie Perez, and Kayla Shapiro; Brad Eggleston, Director of Public Works, and his team throughout the Public Works Department; and finally department staff throughout the City who contributed to this budget and worked countless hours during evenings and on weekends to develop this document. Respectfully Submitted, Ed Shikada City Manager TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET V TRANSMITTAL LETTER Attachment A: Capital Improvement Funds The Capital Improvement Fund category includes two funds, the Capital Improvement Fund and the Cubberley Property Infrastructure Fund, which make up the second largest section of the 2020-2024 CIP in terms of cost at $348.2 million, but have the largest number of projects with 105. Capital projects that do not directly benefit the Enterprise Funds, support technology improvements, or vehicle maintenance and replacement are funded in the Capital Improvement Fund and account for repairs to the City's roads, parks and open space, and most City facilities. The Cubberley Property Infrastructure Fund supports repair and renovation of facilities at the Cubberley Community Center. Sources of Funding The Capital Improvement Fund has been supported primarily through a transfer from the Gen- eral Fund split into two classifications, a base amount and dedicated funding from Transient Occupancy Tax (TOT) revenue. Since FY 2013, the base transfer level has increased annually by an amount equal to the consumer price index, bringing the FY 2020 base transfer to $15.3 mil- lion. In addition to this base level of General Fund support, the City Council earmarked revenues from a total voter approved 3.5 percent TOT increase plus revenue from new hotels built after January 2015 to fund the Infrastructure Plan. The FY 2020 General Fund transfer to infrastruc- ture includes $11.8 million in TOT revenues; therefore, the total transfer to the Capital Improve- ment Fund is $28.3 million, which includes $1.2 million of estimated interest earnings in addition to the base and TOT amounts. Other major sources of funding for the Capital Improvement Fund include Certificates of Partic- ipation (COP) funding, grants from Federal, State, and other local agencies, and transfers from the Stanford University Medical Center Development Agreement, the Gas Tax Fund, and various Impact Fee Funds and Parking District Funds. Further discussion of these revenue sources can be found in the Summary of CIP Program Revenue section of this document. The Cubberley Property Infrastructure Fund is funded solely through a transfer from the Gen- eral Fund based on the November 2014 change to the lease with the Palo Alto Unified School District. The revised lease reallocated an ongoing annual $1.8 million "Covenant Not to Develop" payment that previously went to the school district to establish the Cubberley Property Infra- structure Fund and support infrastructure repair and renovation for the Cubberley Community Center. Expenditures The 2020-2024 CIP for the Capital Improvement Fund includes 100 projects at a cost of $342.3 million, of which 79 projects have funding in FY 2020 at an estimated cost of $86.1 million, with $34.1 million being reappropriated from FY 2019 for projects continuing into FY 2020. The Capi- VI TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET TRANSMITTAL LETTER tal Improvement Fund budget is divided into six categories: Buildings and Facilities, Depart- ment Technology Upgrades and Improvements, Parks and Open Space, Streets and Sidewalks, Traffic and Transportation, and Unallocated Salaries and Benefits. Additional details on each of these categories can be found in the Capital Project Fund Overview section for each of the cat- egories. 2020-2024 Capital Improvement Fund Expenditures by Category $342.3 Million Traffic and Transportation___ _ $77.8M Streets and Sidewalks $51.0M Parks and Open Space ----- Buildings and $26.4M Facilities $183.1M Administration $2.2M Department Technology Upgrades and Improvements $1.8m Infrastructure Management System and Status of the "Catch -Up" Backlog A key recommendation of the IBRC report was the establishment of an Infrastructure Manage- ment System (IMS) that will maintain an inventory of the City's infrastructure and track and budget for "catch-up" and "keep -up" needs. The IMS has been implemented utilizing two soft- ware applications, Maintenance Connection which is the repository for the infrastructure asset inventory information, and Questica, the City's budget system, which is used for long term cap- ital planning. The combined use of both applications will allow the City to plan and report on long term capital funding needs and deferred maintenance, or "catch-up" balances for both operating and capital maintenance. The initial asset inventory and capital planning information has been transferred to the IMS, and reporting from the IMS began in FY 2019. The December 2011 IBRC Report identified a backlog of "catch-up" projects totaling $41.2 mil- lion. The 2020-2024 CIP includes a total of $23.8 million in catch-up projects, reducing the backlog amount to $17.4 million at the end of the five-year period as outlined in the table below. TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET VII TRANSMITTAL LETTER IBRC "Catch -Up" Backlog Status IBRC "CATCH-UP" CATEGORY Buildings Cubberley Community Center Parks Surface TOTAL IBRC FINAL REPORT "CATCH-UP" BACKLOG $5.0 million $6.9 million $14.4 million $14.9 million $41.2 million "CATCH-UP" AMOUNT FUNDED TO DATE OR INCLUDED IN THE ADOPTED CIP $2.2 million $1.2 million $8.1 million $12.3 million $23.8 million FISCAL YEAR 2020-2024 BACKLOG $2.8 million $5.7 million $6.3 million $2.6 million $17.4 million The 2020-2024 Capital Improvement Program continues significant investments in traffic and transportation initiatives. In November 2016, Santa Clara County passed Measure B, a 30 -year half -cent county wide sales tax to enhance transit, highways, expressways and active transpor- tation (bicycles, pedestrians and complete streets). Measure B revenue for Palo Alto is antici- pated to be $1.3 million annually and has been recommended to be split, with $1.0 million for the Railroad Grade Separation project (PL -17001) and $0.3 million for Traffic Signal and Intelligent Transportation System Upgrades project (PL -05030). Similarly, S.B. 1 funding for Road Mainte- nance and Rehabilitation from the State of approximately $1.2 million annually is recommended to partially fund general Street Maintenance (PE -86070). It should be noted that in future years the addition of this funding to the City's street maintenance program could potentially allow some funds to be reallocated to other capital projects with City Council approval. City Council Infrastructure Plan In 2013 the City Council established the Council Infrastructure Committee and tasked the Com- mittee with identifying a funding plan for infrastructure projects requiring funding above and beyond the base annual General Fund transfer to the Capital Improvement Fund. After meeting regularly for more than a year, the Committee arrived at a list of nine recommended projects and an associated funding plan, which was approved by the City Council in June 2014. At the time the plan was adopted, the total cost of Infrastructure Plan projects was estimated at $125.8 million. It is important to note that project costs for two of the projects only included the amounts that were unfunded in June 2014. For comparison to current Council Infrastructure Plan costs the original estimate should have been $136.6 million (rather than $125.8 million). Additionally, the project costs did not include staff salaries and benefits. Beginning in the 2019- 2023, staff budgeted the cost of staff salaries and benefits within the individual capital projects to more accurately plan and account for the total cost of projects. These costs had previously been budgeted in a single capital project (AS -10000) that accounted for the salaries and bene- fits of all staff that work on capital projects and are budgeted in the capital fund. The inclusion of staff salaries and benefits in individual project budgets can appear to increase the overall cost of the projects. In reality, the apparent increase is simply a shift of budget allocation from AS -10000 to the individual projects. The primary reasons for increased project costs are the sig- VIII TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET TRANSMITTAL LETTER nificant construction cost escalation that has occurred in recent years and additions to the scope of certain projects. As part of the 2020-2024 CIP, a tenth project is approved to be added to the Infrastructure Plan: the Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collec- tion Equipment (PL -15002). Due to the City Council's decision to defer the New Downtown Parking Garage Project (PE -15007) in February 2019, PL -15002 will mitigate parking congestion in downtown while plans for the Downtown Garage are reevaluated. Funding from the Univer- sity Avenue Parking Permit Fund of approximately $1.1 million, previously planned to cover the costs for PL -15002, will now be reserved for future use toward capital needs in the University Avenue Parking District. Based on known estimates and including the tenth project, the total cost of the Infrastructure Plan is currently $280.6 million with $180.4 million (64.3%) programmed in the 2020-2024 CIP, These costs are detailed by project below: Project Name (Number) 2020-2024 CIP Budget Total Project Budget Public Safety Building (PE -15007) $107.8M $115.5M California Avenue Parking Garage (PE -18000) $1.3M $50.1M Downtown Parking Garage (PE -15007) $26.6M $29.1M Bicycle and Pedestrian Transportation Plan Implementation (PL -04010) $11.1M $20.8M Charleston/Arastradero Corridor Project (PE -13011) $6.3M $19.6M Highway 101 Pedestrian/Bicycle Overpass (PE -11011) $11.2M $18.7M Fire Station 4 Replacement (PE -18004) $10.2M $10.2M Fire Station 3 Replacement (PE -15003) $0.3M $10.1M Byxbee Park Completion (PE -18006) $3.0M $3.6M Downtown Automated Parking Guidance Systems (PL 15002) $2.6M $2.8M Total $180.4M Merai The IP relies on the two voter approved increases to the Transient Occupancy Tax (TOT) in November 2014 and November 2018 for a total 3.5 percent of TOT revenue which the City Coun- cil identified as a funding source to aid in infrastructure needs, including the Infrastructure Plan projects and the associated debt service payments from the COP issuances. The City Council also identified TOT funding from new hotels built after January 2015 for infrastructure needs, and the 2020-2024 CIP assumes the opening of new Marriott hotels in FY 2021. COPs were issued for the California Avenue Garage in March 2019 and a portion of the TOT revenues will be allocated to pay for the debt service, which is estimated to be $2.4 million annually. COPs for the Public Safety Building are programmed to be issued in FY 2021 and it's estimated this will increase the annual debt service to $9.8 million annually. TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ix TRANSMITTAL LETTER In addition to the TOT funding, there are a number of other funding sources that are dedicated towards the IP projects. For more information regarding the funding sources per IP project please see the individual project pages in this document. Funding Source 2020-2024 CIP Funding Total Pr&ect Funding Certificates of Participation (COP) Bond Proceeds $103.0M $145.OM Stanford University Medical Center (SUMC) Development Agreeement $13.OM $34.5M Grant Funding from Other Local Agencies $9.6M $1O.4M Downtown Parking In -Lieu Fees $5.5M $6.8M Parks Dedication Fees $2.4M $2.8M SB1 Gas Tax Funding $0 $1.1M Reimbursement from Googie $1.0M $1.OM Charleston/Arastradero Impact Fees $0 $0.8M Stormwater Management Fund $0 $0.7M Total $134.5M $203.1M All ten projects are scheduled to be complete within the 2020-2024 CIP, and four of the proj- ects are anticipated to be complete in FY 2020. The Fire Station #3 Replacement project was awarded for construction in FY 2018 and is anticipated to be complete in Summer 2019. Con- struction on phases 1 and 2 of the Charleston/Arastradero Corridor project will be substantially complete in Summer 2019, and the third and final phase is planned to be finished in Spring 2020. In addition, the California Avenue Garage started construction in Spring 2019 and com- pletion is estimated in Summer 2020. A construction contract for the Highway 101 Pedestrian/ Bicycle Overpass (PE -11011) will be awarded in Summer 2019 with completion estimated for Fall 2020. Additional information on the status of all of the IP projects can be found on the City's website: https://www.infrastructure.cityofpaloalto.org/. In addition to the Council Infrastructure Plan, there are a number of other significant potential capital projects that have been identified as needs that do not have funding identified. While successful completion of the Council Infrastructure Plan has been identified as the highest infra- structure priority, the following are some other potential competing community asset projects: • Junior Museum and Zoo rebuild (Phase II) • Animal Shelter replacement or renovation • Parks Master Plan implementation To align with the City Council's Fiscal Sustainability priority and set aside funding for community asset project like these, a Reserve for Future Capital Needs for $5.0 million will be established starting in FY 2024. This will enable a discussion to prioritize these projects and others that may X TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET TRANSMITTAL LETTER arise in the years after the IP projects are complete before the funding is programmed into exist- ing capital projects. New Projects There are nine new projects in the Capital Improvement Fund for the 2020-2024 CIP and all but two have funding in FY 2020. Two of the projects fall under the category of Facility Upgrades and include: ▪ City Bridge Improvements (PE -20001): FY 2020 - $0.02 million; 2020-2024 CIP: $1.2 million • City Facilities Assessment and Record Plan Management System (PE -20002) - FY 2020: $0.3 million; 2020-2024 CIP: $0.3 million Six of the projects are related to Enhanced Public Safety: • Automated External Defibrillator Replacement (FD -21000) - FY 2020: $0.0 million; 2020- 2024 CIP: $0.2 million • Cardiac Monitor Replacement (FD -20000): FY 2020 - $0.9 million; 2020-2024 CIP: $0.9 million • Extrication Tool Replacement (FD -22000): FY 2020 - $0.0 million; 2020-2024 CIP: $0.2 million • Police Video Recording Systems Replacement (PD -20000) - FY 2020: $0.2 million; 2020- 2024 CIP: $0.3 million • Self -Contained Breathing Apparatus (SCBA) Compressor Replacement (FD -20001) - FY 2020: $0.1 million; 2020-2024 CIP: $0.1 million • Thermal Imaging Cameras (FD -20002) - FY 2020: $0.1 million; 2020-2024 CIP: $0.1 million The final project is related to Transportation Safety: • Churchill Avenue/Alma Street Railroad Crossing Safety Improvements (PL -20000) - FY 2020: $0.5 million; 2020-2024 CIP: $4.5 million More information about these projects can be found on their respective project pages under the Capital Improvement Fund section in this document. Infrastructure Reserve The ending fund balance in the Capital Improvement Fund is referred to as the Infrastructure Reserve (IR). The IR is used to provide cash flow for reimbursable grants, address unanticipated cost increases, and provide funding for urgent and unanticipated projects. As seen in the Source and Use chart in the Capital Improvement Fund section of this document, the projected IR balance at the end of FY 2020 is estimated to be $15.4 million. This five year CIP assumes keeping the Infrastructure Plan COP funding at a debt to revenue ratio under 60%, which is slightly lower than the 2019-2023 CIP that kept it under 70%. Part of this reduced ratio can be attributed to the voter approved additional 1.5% increase in TOT funding that Council directed towards funding infrastructure. The IR is estimated to remain positive through all five years of the 2020-2024 CIP. This strategy has some risk and uncertainties due to the timing of the opening of the new Marriott hotels and it assumes that current projects remain within budgeted levels, no new projects are added to the CIP, and no large unforeseen urgent capital needs hap - TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET XI TRANSMITTAL LETTER pen prior to the completion of the IP projects. It is important to note that City Council only approves the FY 2020 portion of the five-year CIP, so these assumptions and risks will continue to be evaluated throughout FY 2020 and considered as part of the development of the 2021- 2025 CIP. Cubberley Property Infrastructure Fund The 2020-2024 CIP includes funding for infrastructure improvements at the Cubberley Commu- nity Center in accordance with the November 2014 change to the lease with the Palo Alto Uni- fied School District, which reallocated an annual $1.8 million "Covenant Not to Develop" payment benefiting the school district to infrastructure repair and renovation for the Cubberley Community Center. Work is currently being done by staff in partnership with the Palo Alto Unified School District (PAUSD) to develop the Cubberley Master Plan for the Cubberley Community Center site. Once the Master Plan is complete, additional work will be required to align the Plan's priorities with the City Council's Direction for the site and the funding available to do the work. As a result of the recommendations from the Master Plan being unknown as of the printing of this document, the 2020-2024 CIP for the Cubberley Community Center maintains the same fund- ing assumptions as the previous five-year CIP. This includes funding for emergency repairs at the site, scheduled roof replacements, and replacement of the deteriorated track and field. The emergency repair and roof replacement work is needed to maintain safe building conditions for current use of the site. The track and field replacement is continuing as scheduled as a result of preliminary work done through the Master Plan development process that indicates there will be no changes to the location or layout of the track and field. XII TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET TRANSMITTAL LETTER Attachment B: Enterprise and Internal Service Funds Enterprise Fund Capital Improvement Projects Enterprise Funds account for financial activities that are associated with a broad range of municipal services. Each year a significant investment is made from the City's Enterprise Funds (Airport, Electric, Fiber Optics, Gas, Stormwater Management, Wastewater Collection, Waste- water Treatment, and Water). In FY 2020, a total of $82.9 million will be allocated towards the capital program for the Enterprise Funds, with $373.2 million allocated over the five-year CIP, representing 49.7 percent of CIP expenditures for all funds. Of the $86.9 million allocated in FY 2020, $26.6 million is for projects previously approved by the City Council that are recom- mended to be reappropriated from FY 2019 for continuation of the projects in FY 2020. The Utilities Department manages the Electric, Water, Gas, Fiber Optics, and Wastewater Collection Funds, while the Public Works Department manages the Airport, Storm Drainage, and Waste- water Treatment Funds. Following is a brief discussion of the City's largest Enterprise Fund capital improvement programs. Additional information on each of these funds can be found in the fund summary sections of this document. 2020-2024 Enterprise CIP Projects by Fund (96 Total) Water Fund 16 Wastewater Treatment Fund 7 Wastewater Collection Fund 11 Stormwater Management Fund_" 7 Airport Fund 6 Gas Fund -Fiber Optics Fund 8 3 Electric Fund 38 Airport Fund The Airport receives a majority of its funding through grants from the Federal Aviation Adminis- tration (FAA) and the City is required to match ten percent of the award. A total of $22.8 million is allocated towards capital infrastructure over the 2020-2024 CIP, with $0.3 million allocated in TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET XIII TRANSMITTAL LETTER FY 2020. The third phase of the Airport Apron Reconstruction project was moved from FY 2020 to FY 2021 as part of the development of this CIP, because generating enough revenue at the Airport to maintain and upgrade the Airport facilities without help from the General Fund continues to be a challenge, especially if the cost of apron reconstruction continues to increase. Staff will continue to work with the FAA to complete the project as quickly as possible within the limited resources available to fund the City's portion of the project costs. There is one new project programmed at the Airport in the 2020-2024 CIP under the Airport Facilities category: • Airport Facilities Electrical Improvements (AP -20000) - FY 2020: $0.2 million; 2020-2024 CIP: $0.2 million Water, Gas, and Wastewater Collection Program Utilities staff recommends a new replacement schedule for gas, water, and wastewater main construction projects that will avoid having all three types of projects going on simultaneously. This will reduce the amount of construction occurring when prices are high. In the last few years there have been fewer bidders and higher prices on construction projects due to the increased demand for construction services. This new schedule will also better align the capital workload with staffing resources that is typically shared among the three funds. Some of the larger proj- ects planned in the previous five-year CIP have been pushed out beyond the 2020-2024 time - frame which should also help to smooth out rate increases affected by capital needs. Stormwater Management Fund The Stormwater Management Fee ballot measure was approved by voters in April 2017, provid- ing funding for the Storm Drain Blue Ribbon Committee's recommendations for capital projects related to maintenance and upgrades to the City's storm water management system. The 2020- 2024 Capital Improvement Program includes expenditures of $15.8 million, with $4.5 million allocated in FY 2020. With the passage of the 2017 Storm Water Management Fee ballot mea- sure, 13 drainage improvement projects will be recommended over the next 14 years, six of which have been programmed in the 2020-2024 CIP, and the first estimated to be completed in FY 2020. There are two new projects in the Storm Drainage Fund for the 2020-2024 CIP; both fall under the category of Capacity Improvements and include: . Louis Road System Upgrades (SD -24000) - FY 2020: $0.0 million; 2020-2024 CIP: $2.4 million . West Bayshore Road Trunk Line Improvements (SD -23000) - FY 2020: $0.0 million; 2020- 2024 CIP: $2.1 million Wastewater Treatment Fund The Wastewater Treatment Fund accounts for activities related to the replacement and rehabil- itation of the Regional Water Quality Control Plant infrastructure. The 2020-2024 Capital Improvement Program includes expenditures of $133.6 million, with $28.3 million allocated in FY 2020. Approximately 64 percent of expenditures within this fund are reimbursed by five con- tributing partner agencies (Cities of Mountain View and Los Altos, Town of Los Altos Hills, Stan- ford University, and East Palo Alto Sanitary District). Many of the Plant's major systems are XIV TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET TRANSMITTAL LETTER reaching the end of their useful life and new technology for systems such as advanced water purification, and secondary treatment upgrades are available and need to be integrated into the Plant while older systems are phased out. Staff is currently exploring funding options for low interest state revolving fund loans or revenue bonds to mitigate the costs to the City and part- ner agencies for these large infrastructure investments. Internal Service Func Projects Ca aital Improvement Internal Service Funds account for activity that provides goods or services to other funds,. departments, or agencies within the City. Of the City's Internal Service Funds, the Technology Fund and Vehicle Replacement and Maintenance Fund have capital projects budgeted throughout the 2020-2024 Capital Improvement Program. The Technology Fund has a total 2020-2024 budget of $8.3 million ($7.9 million in FY 2020), and the Vehicle Replacement Fund has a total 2020-2024 budget of $21.1 million ($6.7 million in FY 2020). Technology Fund Technology Fund projects enhance service delivery to the community and to City staff through efficient and effective implementation of information technology solutions. Of the $7.9 million in funding for FY 2020, $2.3 million is recommended to be reappropriated from FY 2019 for continuation of the projects in FY 2020. The major projects for 2020-2024 are the Enterprise Resource Planning Upgrade ($4.7 million) and City Council Chambers Upgrade ($1.7 million), which are both currently programmed to be completed in FY 2020. Vehicle Replacement Fund Vehicle Replacement and Maintenance Projects provide funding for maintaining and replacing City vehicles and heavy equipment to ensure safe, reliable, and efficient use of resources. Of the $6.7 million in funding for FY 2020, $2.9 million is recommended to be reappropriated from FY 2019 for continuation of the projects in FY 2020. To maintain a regular replacement schedule efficiently, staff has been standardizing the process for determining the replacement value and timing. There is one new project programmed for vehicle replacements scheduled in 2024 in the 2020-2024 CIP under the Vehicle and Equipment Replacement category: Scheduled Vehicle and Equipment Replacement -Fiscal Year 2024 (VR-24000) - FY 2020: $0.0 million; 2020-2024 CIP: $2.6 million TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET XV CITY OF PALO ALTO CITY OF PALO ALTO Fiscal Year 2020 Adopted Capital Budget City Council Eric Filseth, Mayor Adrian Fine, Vice Mayor Alison Cormack Tom DuBois Liz Kniss Lydia Kou Greg Tanaka Ed Shikada, City Manager Kiely Nose, Director of Administrative Services/Chief Financial Officer David Ramberg, Assistant Director of Administrative Services Christine Paras, Assistant Director of Administrative Services Steve Guagliardo, Director (Interim), Office of Management and Budget Paul Harper, Budget Manager, Office of Management and Budget Tom DuBois, Finance Committee Chair • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 1 CITY OF PALO ALTO The government of the City of Palo Alto exists to promote and sustain a superior quality of life in Palo Alto. In partnership with our community, our goal is to deliver cost-effective services in a personal, responsive and innovative manner. Quality Superior delivery of services Courtesy Providing service with respect and concern Efficiency Productive, effective use of resources Integrity Straight -forward, honest and fair relations Innovation Excellence in creative thought and implementation 2 • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 3 CITY OF PALO ALTO TABLE OF CONTENTS Introduction 13 Budget Acknowledgments 15 CIP Organizational Chart 15 The Budget Process and Document 17 Budget Award 25 Financial Summary 27 Summary of CIP Program Revenue 29 Summary Information 35 Debt Policy and Obligations 43 Capital Fund Projects 51 Capital Improvement Fund 53 Buildings and Facilities 75 Americans With Disabilities Act Compliance 76 Animal Shelter Renovation 78 Baylands Flood Protection Levee Improvements 80 Building Systems Improvements 82 City Bridge Improvements 86 City Facilities Assessment and Record Plan Management System 88 City Facility Parking Lot Maintenance 90 City Hall Space Planning 92 Civic Center Electrical Upgrade & EV Charger Installation 94 Civic Center Fire Life Safety Upgrades 96 Civic Center Waterproofing Study and Repairs 98 Facility Interior Finishes Replacement 100 Fire and Utilities Trench Training Facility .102 Fire Ringdown System Replacement 104 Fire Station 1 Improvements 106 Fire Station 3 Replacement 108 Fire Station 4 Replacement 110 High and Bryant Street Garages Waterproofing and Repairs 112 Internal Alarm System Replacement 114 JMZ Renovation 116 Municipal Service Center A, B, & C Roof Replacement 118 Municipal Service Center Lighting, Mechanical, and Electrical Improvements 120 New California Avenue Area Parking Garage 122 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 5 TABLE OF CONTENTS New Downtown Parking Garage 124 New Public Safety Building 126 Parking Lot J Elevator Modernization 128 Performing Arts Venues Seat Replacement 130 Roofing Replacement 132 Roth Building Maintenance 134 University Avenue Parking Improvements 136 Ventura Buildings Improvements 138 Water, Gas, Wastewater Office Remodel 140 Department Technology Upgrades and Improvements 143 Automated External Defibrillator Replacement 144 Cardiac Monitor Replacement 146 Extrication Tool Replacement 148 Police Video Recording Systems Replacement 150 Self -Contained Breathing Apparatus (SCBA) Air Compressor Replacement 152 Self -Contained Breathing Apparatus (SCBA) Replacement 154 Thermal Imaging Cameras Replacement 156 Parks and Open Space 159 Art In Public Spaces 160 Athletic Courts Resurfacing 162 Baylands Athletic Center 10.5 Acre Expansion Plan 164 Baylands Levee Repair for Public Safety Access 166 Benches, Signage, Walkways, Perimeter Landscaping 168 Bol Park Improvements 170 Boulware Park Improvements 172 Byxbee Park Completion 174 Cameron Park Improvements 176 Dog Park Installation and Renovation 178 Foothills Park Boronda Lake Dock Replacement 180 Foothills Park Dam Seepage Investigation and Repairs 182 Foothills Park Improvement Project 184 Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Conserva- tion Plan 186 Golf Course Net and Artificial Turf Replacement 188 Heritage Park Site Amenities Replacement 190 Hoover Park Improvements 192 6 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET TABLE OF CONTENTS Johnson Park Renovation 194 Mitchell Park Improvements 196 Off -Road Pathway Resurfacing And Repair 198 Open Space Lakes And Pond Maintenance 200 Open Space Trails and Amenities 202 Park and Open Space Emergency Repairs 204 Park Restroom Installation 206 Pearson Arastradero Improvement Project 208 Pearson Arastradero Preserve Parking Lot Improvement 210 Peers Park Improvements 212 Ramos Park Improvements 214 Rinconada Park Improvements 216 Robles Park Improvements 218 Seale Park Improvements 220 Turf Management Plan 222 Werry Park Playground Improvements 224 Streets and Sidewalks 227 California Avenue District Gateway Signs 228 Curb and Gutter Repairs 230 El Camino Median Landscape Improvements 232 Newell Road/San Francisquito Creek Bridge Replacement 234 Sidewalk Repairs 238 Sign Reflectivity Upgrade 240 Street Lights Condition Assessment 242 Street Lights Improvements 244 Street Maintenance 246 Thermoplastic Lane Marking and Striping 250 Traffic and Transportation 253 Bicycle and Pedestrian Transportation Plan Implementation 254 Charleston/Arastradero Corridor Project 256 Churchill Avenue Enhanced Bikeway 260 Churchill Avenue/Alma Street Railroad Crossing Safety Improvements ...262 Downtown Automated Parking Guidance Systems, Access Controls & Reve- nue Collection Equip 264 Downtown Parking Wayfinding 266 El Camino Real Pedestrian Safety and Streetscape Project 268 Embarcadero Road at El Camino Improvements 270 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 7 TABLE OF CONTENTS Highway 101 Pedestrian/Bicycle Overpass Project 272 Parking District Implementation 274 Parking Management and System Implementation 276 Quarry Road Improvements and Transit Center Access 278 Railroad Grade Separation and Safety Improvements 282 Safe Routes To School 284 Traffic Signal and Intelligent Transportation Systems 286 Transportation and Parking Improvements 288 Unallocated Salaries and Benefits 291 Capital Improvement Fund Administration 292 Cubberley Property Infrastructure Fund 295 Buildings and Facilities 299 Cubberley Building Management Systems 300 Cubberley Community Center Master Plan 302 Cubberley Repairs 304 Cubberley Roof Replacements 306 Parks and Open Space 309 Cubberley Field Restroom 310 Cubberley Track and Field Replacement 312 m Enterprise Fund Projects 315 Airport Fund 317 Airport Apron, Runways, and Taxiways 323 Airfield Electrical Improvements 324 Airport Apron Reconstruction 326 Runway and Taxiway Reconstruction and Drainage Improvements 330 Airport Facilities 333 Airport Facilities Electrical Improvements 334 Airport Layout Plan 336 Automated Weather Observation System (AWOS) 338 Electric Fund 341 Customer Connections 351 Electric Customer Connections 352 System Improvements 355 230 kV Electric Intertie 356 Capacitor Bank Installation 358 Coleridge/Cowper/Tennyson 4/12kV Conversion 360 Colorado Power Station Equipment Upgrades 362 8 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET TABLE OF CONTENTS Colorado Substation Site Improvements 364 Colorado/Hopkins System Improvement 366 Communications System Improvements 368 East Meadow Circles 4/12kV Conversion 370 Edgewood/Wildwood 4kV Tie 372 Electric System Improvements 374 Electric Utility Geographic Information System 376 Facility Relocation for Caltrain Modernization Project 378 Hopkins Substation 4/12kV Conversion 380 Inter -substation Line Protection Relay 382 Rebuild Underground District 15 384 Rebuild Underground District 16 386 Rebuild Underground District 20 388 Rebuild Underground District 23 390 Rebuild Underground District 24 392 Rebuild Underground District 25 394 Rebuild Underground District 26 396 Rebuild Underground District 30 398 Reconfigure Quarry Feeders 400 Relocate Quarry/Hopkins Substation 60kV Line (A & B) 402 SCADA System Upgrades 404 Smart Grid Technology Installation 406 Substation 60kV Breaker Replacement 410 Substation Facility Improvements 412 Substation Physical Security 414 Substation Protection Improvements 416 Underground System Rebuild 418 Utility Site Security Improvements 420 Wood Pole Replacement 422 Undergrounding Projects 425 Underground District 42 - Embarcadero Road, Emerson, Middlefield 426 Underground District 43 - Alma/Embarcadero 428 Underground District 46 - Charleston/EI Camino Real 430 Underground District 47 -Middlefield, Homer, Webster, Addison 432 Fiber Optics Fund 435 Capacity Improvements 441 Fiber Optics Network System Improvements 442 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 9 TABLE OF CONTENTS Fiber Optics System Rebuild 444 Customer Connections 447 Fiber Optics Customer Connections 448 Gas Fund 451 Customer Connections 459 Gas System, Customer Connections 460 Gas Main Replacements 463 464 466 468 471 Gas ABS/Tenite Replacement Project 472 Gas Distribution System Improvements 474 Gas Distribution System Model 476 Gas Equipment and Tools 478 Gas Meters and Regulators 480 Stormwater Management Fund 483 Capacity Improvements 489 Corporation Way System Upgrades and Pump Station 490 East Meadow Drive System Upgrades 492 Loma Verde Avenue Trunk Line Improvements 494 Louis Road System Upgrades 496 West Bayshore Road Pump Station 498 West Bayshore Road Trunk Line Improvements 500 System Rehabilitation 503 Storm Drainage System Replacement And Rehabilitation 504 Wastewater Collection Fund 507 Customer Connections 515 Sewer System, Customer Connections 516 System Improvements 519 Sewer Lateral/Manhole Rehabilitation and Replacement 520 Wastewater Collection System Rehabilitation/Augmentation Project 24 ..522 Wastewater Collection System Rehabilitation/Augmentation Project 26 ..524 Wastewater Collection System Rehabilitation/Augmentation Project 28 ..526 Wastewater Collection System Rehabilitation/Augmentation Project 29 . 530 Wastewater Collection System Rehabilitation/Augmentation Project 30 ..532 Wastewater Collection System Rehabilitation/Augmentation Project 31 534 Gas Main Replacement - Project 23 Gas Main Replacement - Project 24 Gas Main Replacement - Project 25 System Improvements 10 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET TABLE OF CONTENTS Wastewater Collection System Rehabilitation/Augmentation Project 32 ..536 Wastewater Collection System Rehabilitation/Augmentation Project 33 ..538 Wastewater General Equipment and Tools 540 Wastewater System Improvements 542 Wastewater Treatment Fund 545 Buildings and Facilities 551 New Laboratory And Environmental Services Building 552 System Improvements 555 Advanced Water Purification Facility 556 Headworks Facility Replacement 558 Outfall Line Construction 560 Plant Repair, Retrofit, and Equipment Replacement 562 Primary Sedimentation Tank Rehabilitation 564 Secondary Treatment Upgrades 566 Water Fund 569 Customer Connections 579 Water System Customer Connections 580 System Improvements 583 Mayfield Reservoir Subgrade and Venting Repair 584 Water Distribution System Improvements 586 Water General Equipment/Tools 588 Water Meters 590 Water Recycling Facilities 592 Water Reservoir Coating Improvements 594 Water Service Hydrant Replacement 596 Water System Supply Improvements 598 Water Tank Seismic Upgrade and Rehabilitation 600 Water, Gas, Wastewater Utility GIS Data 602 Water Main Replacements 605 Water Main Replacement - Project 26 606 Water Main Replacement - Project 27 608 Water Main Replacement - Project 28 610 Water Main Replacement - Project 29 612 Water Main Replacement - Project 30 614 Water Main Replacement - Project 31 616 Water Main Replacement - Project 32 618 Internal Service Fund Projects 621 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 11 TABLE OF CONTENTS Technology Fund 623 Citywide Technology Upgrades and Improvements 629 City Council Chambers Upgrade 630 Enterprise Resource Planning Upgrade 634 Infrastructure Management System 638 IT Disaster Recovery Plan 640 Radio Infrastructure Replacement 642 Department Technology Upgrades and Improvements 645 Development Center Blueprint Technology Enhancements 646 Public Safety Computer -Aided Dispatch Replacement 648 Utilities Customer Bill System Improvements 650 Vehicle Replacement Fund 653 Vehicle and Equipment Replacement 659 Emergency Repair and Replacement 660 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2017 662 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2018 666 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2019 668 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2020 670 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2021 672 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2022 674 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2023 676 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2024 678 Supplemental Information 681 Glossary 683 Project Name Index 687 Project Number Index 691 Americans with Disabilities Act 695 12 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 13 CITY OF PALO ALTO BUDGET ACKNOWLEDGMENTS .budget Acknowledgments Department Budget Coordinators Community Services Lam Do Jazmin LeBlanc Fire Amber Cameron Information Technology Sherrie Wong City Manager/Office of Transportation Khashayar Alaee Chantal Gaines Sherry Nikzat Chitra Moitra (Special Assistance) Katie Whitley (Special Assistance) Police Eric Jensen Diana Radu (Special Assistance) Public Works Michelle Austin Maybo AuYeung Dinaa Alcocer (Special Assistance) Jamie Allen (Special Assistance) Holly Boyd (Special Assistance) Loretta Olmos (Special Assistance) Utilities Anna Vuong Dave Yuan (Special Assistance) Office of Management and Budget Kiely Nose Paul Harper Steve Guagliardo Jessie Deschamps Alexandra Harris Chaitali Paliwal Jamie Perez Kayla Shapiro Capital Improvement Plan Review Committee Ed Shikada Brad Eggleston Kiely Nose Paul Harper BUDGET ACKNOWLEDGMENTS • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 15 CIP ORGANIZATIONAL CHART City Manager/Office of Transportation Managed Projects Public Works Managed Projects CUBBERLEY - 0.15 0.05 -Project Manager 0.10 -Senior Engineer STREETS - 6.53 0.25 -Administrative Associate III 0.12 -Assistant Director 1.79 -Associate Engineer 0.15 Coordinator Public Works Projects 0.23 -Engineer 0.68- Inspector, Field Services 0.30 -Management Analyst 1.19 -Project Engineer 0.15 -Project Manager 0.69 -Senior Engineer 0.43-Supv Inspector/Surveyor PW 0.55 -Surveyor PARKS AND LANDSCAPE - 3.22 0.25 -Administrative Associate III 0.12 -Assistant Director 0.40 -Engineer 0.90-Lanscape Architect/Park Planner 0.20 -Management Analyst 0.40 -Project Engineer 0.15 -Project Manager 0.80 -Senior Project Manager SIDEWALK - 3.94 0.12 -Assistant Director 0.20 -Associate Engineer 0.74 -Cement Finisher -Lead 1.00 -Engineer 0.53 -Inspector, Field Services 0.50 -Manager Maintenance Operations 0.25 -Project Engineer 0.20 -Project Manager 0.20 -Senior Engineer 0.20-Supv Inspector/Surveyor PW STRUCTURES AND GROUNDS -10.31 0.80 -Administrative Associate I 0.39 -Administrative Associate I I I 0.36 -Assistant Director 1.47 -Engineer 0.50 -Engineering Technician III 0.10 -Facilities Manager 0.29 -Management Analyst 0.15 -Manager Maintenance Operations 4.30 -Project Engineer 0.55 -Project Manager 1.20 -Senior Engineer 0.20 -Senior Project Manager STORM WATER MANAGEMENT - 2.17 0.10 -Administrative Associate I 0.10 -Administrative Associate I I I 0.80 -Engineer 0.10 -Management Analyst 0.65 -Project Engineer 0.30 -Senior Engineer 0.12 -Surveyor VEHICLE REPLACEMNT - 2.40 0.15 -Assistant Fleet Manager 0.25 -Fleet Manager 0.30 -Fleet Service Coordinator 0.50 -Management Assistant 0.10 -Motor Equipment Mechanic -Lead 0.60 -Motor Equipment Mechanic II 0.50 -Project Manager WASTEWATER TREATMENT -1.30 0.10 -Assistant Manager, WQCP 1.20 -Senior Engineer AIRPORT -0.75 0.25 -Facilities Technician 0.50 -Manager Maintenance Operations r Total: 30.77 FTE Utilities Managed Projects 0.45 -Asst Director Util Engineering 0.10 -Cathodic Protection Tech. Asst 0.10 -Cathodic Technician 0.35 -Contracts Administrator 1.50 -Electric Assistant I 0.10 -Electric Equipment Technician 2.50 -Electric Project Engineer 1.50 -Electric Underground Inspector 0.75-Elec Underground Inspector -Lead 3.50 -Engineer 0.60 -Engineering Technician I II 2.92 -Heavy Equipment Operator 2.52 -Heavy Equip Oper/Install Rep 3.25 -Inspector, Field Services 7.70-Lineperson/Cable Specialist 2.80-Lineperson/Cable Specialist -Lead 0.15 -Metering Technician 0.05 -Metering Technician -Lead 1.00-Overhead/Underground Troubleman 1.00 -Power Engineer 3.50 -Project Engineer 0.40-SCADA Technologist 3.55 -Senior Electrical Engineer 4.10 -Senior Engineer 0.20 -St Light/Traffic/Fiber-Lead 0.30 -St Light/Traffic/Fiber Tech 0.70 -Substation Electrician 0.20 -Substation Electrician -Lead 0.85 -Sup Electrician Project Engineer 5.00 -Utility Engineer Estimator 0.85 Utility Engineer Estimator -Lead 6.46 -Utility Install Rep 0.54 -Utility Install Rep Assistant 2.76 -Utility Install Rep -Lead 0.76 -Utility Locator 2.19 -Utility Supervisor 0.84-Utilty Install Repair Lead Welding 1.26 -Utility Install Repair Welding Cert 0.62 -Water Systems Operator Total: 67.92 FTE 0.15 -Administrative Assistant 0.30 -Associate Planner 0.50 -Associate Engineer 0.30 -Chief Transportation Official 0.15 -Coordinator Public Works Projects 0.75 -Coordinator Transpotation Systems 0.15 -Management Analyst 0.40 -Parking Operations -Lead 1.45 -Project Engineer 0.05 -Project Manager 0.80 Senior Engineer 0.50 -Senior Planner 0.55 -Traffic Engineering -Lead 0.35 -Transportation Planning Manager Total: 6.40 FTE Community Services Managed Projects 1.00 -Coordinator Public Works Projects Total:1.00 FTE Administrative Services Managed Projects 0.60 -Contracts Administrator 0.60 -Senior Management Analyst Total: 1.20 FTE FY 2020 POSITION TOTALS Administrative Services - 1.20 Community Services - 1.00 Office of Transportation - 6.40 Public Works - 30.77 Utilities - 67.92 Total Full -Time -107.29 16 CIP ORGANIZATIONAL CHART • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET THE BUDGET PROCESS AND DOCUMENT Capital Budget anc Improvement Plan Five -Year Ca aital The annual capital budget and five-year Capital Improvement Plan (CIP) is a spending plan for the City's infrastructure needs, which is based on the City Council priorities listed below. The City Council approved multi -year funding plans, such as the infrastructure keep -up and catch- up plan recommended by the Infrastructure Blue Ribbon Commission (December 2011), as well as the City Council 2014 Infrastructure Plan (June 2014). The review of the capital budget and five-year CIP is structured around public hearings by the Planning and Transportation Commission (PTC) and the Finance Committee. The PTC is tasked with ensuring compliance of the capital budget and five-year capital improvement plan with the City Council approved Comprehensive Plan. The Finance Committee reviews all aspects of the capital budget to ensure compliance with previous City Council direction, and further incorpo- rates community input into the process, before recommending approval to the City Council. City Council Top 4 Priorities At the start of the City's budget process, the City Council determines its main priorities for the upcoming budget period. The priorities guide both budget development and department prior- ity -setting. The public has the opportunity to provide input into this process as well as during the budget review by the Finance Committee. The following are the City Council's Top Priorities for 2019: • Climate Change/Sustainability and Climate Action Plan • Grade Separations • Transportation and Traffic • Fiscal Sustainability Budget Preparation The City's annual budget process begins in September with the development of the base bud- get and concludes in August with the release of the adopted budget. The operating and capital budgets are developed on behalf of the City Manager, in consultation with senior management and the Director of Administrative Services, by the Administrative Services Department's Office of Management and Budget (OMB) utilizing six main sources of information: • Community input (e.g. Infrastructure Blue Ribbon Commission) THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 17 THE BUDGET PROCESS AND DOCUMENT • City Council approved 2014 Infrastructure Plan • City Council's Top Priorities and other City Council direction • The Budget Development Process and Guidelines • Service level and infrastructure needs prioritization • Comprehensive Plan, which contains the City's official policies on land use and community design; transportation; safety; natural environment; community services and facilities; and business and economics Capital Budget Calendar SEPTEMBER The capital budget process begins with the preparation of the capital budget guidelines and calendar by the Administrative Services Department - Office of Management and Budget. The budget guidelines are then distributed to all departments. OCTOBER/NOVEMBER Departments review the prior year five-year CIP. Based on the previously outlined information sources, changes to the prior year budgets are developed by the respective departments man- aging the City's infrastructure assets: Utilities, Information Technology, Community Services, Public Works, Office of Transportation, and Administrative Services. Changes to the CIP might include: addition of new projects, deletion of planned projects, reprioritization of planned proj- ects, alternative funding strategies, and revision of project costs or timelines. Revisions of proj- ect costs reflect a review of potential costs variables such as, but not limited to, revised construction estimates, annual CPI increases, and known contractual increased costs. DECEMBER/JANUARY Departments submit capital infrastructure funding requests to the Office of Management and Budget (OMB). For General Fund funded project requests, OMB, in conjunction with Public Works, prepares an initial prioritization of requests based on the previously outlined information sources for consideration by the General Fund CIP Review Committee consisting of senior man- agers in Public Works, Community Services, Administrative Services, and the Office of Transpor- tation. JANUARY/FEBRUARY The General Fund CIP Committee reviews the General Fund capital budget submissions to ensure that the proposed projects align with the City Council's Top Priorities and other City Council directives, can be funded with available resources, and are aligned in the five-year plan to maximize City resources. MARCH The City Manager reviews and makes final decisions on the proposed capital budget and five- year Capital Improvement Program. 18 THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET THE BUDGET PROCESS AND DOCUMENT APRIL/MAY Staff solicits input from the Planning and Transportation Commission on the proposed CIP, which reviews the CIP as it relates to the Comprehensive Plan. Comments from the PTC and staff response to comments from the PTC are reported to the Finance Committee during the public budget hearing. MAY/JUNE The City Manager formally presents the proposed CIP to the City Council, and subsequently to the Finance Committee, which conducts a series of public hearings. The Finance Committee presents its recommendation to the City Council. Final adoption occurs at a public hearing in June. All changes made during the public process are incorporated into the adopted budget document, which is distributed to City libraries and posted on the City's website. Capital Project Criteria The following are criteria for qualification as a capital project: • Must have a minimum cost of $50,000 for each stand-alone unit or combined project. • Must have a useful life of at least five to seven years (the purchase or project will still be functioning and not be obsolete at least five to seven years after implementation). • Must extend the life of an existing asset or provide a new functional use for an existing asset for at least five years, for example extensive roof rehabilitations. These improvements are distinguished from ongoing maintenance work that may extend the life of the asset but is done on a routine basis. Project Prioritization Selection Criteria As part of developing the capital budget, staff must prioritize how to allocate limited resources over a variety of competing needs and demands. Projects and funding levels are prioritized uti- lizing several criteria, including: • City Council priorities; • Alignment with the City's Infrastructure Blue Ribbon Commission (IBRC) report and Infrastructure Plan; • Health and safety implications; • Historical spending levels; and • Certainty over the feasibility, scope, and level of resources required. In addition to the criteria outlined above, the prioritization of Enterprise Fund CIP projects is determined by the department that manages the Enterprise Fund, and planned using several more factors such as the department's operational needs, funding availability, CIP strategic plan, oversight committee direction, and specific City Council direction. Continuing Projects A change to the mechanism for previously approved projects that are continuing into the new fiscal year was approved during Fiscal Year 2015. Previously, unspent funding for capital proj- ects carried forward automatically from one year to the next as long as funds were spent within THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 19 THE BUDGET PROCESS AND DOCUMENT a two-year period. In September 2014, the City Council approved an amendment to Municipal Code Section 2.28.090, eliminating the provision allowing for the "reappropriations." Continuing with this process that became effective with the FY 2016 Capital Budget, City Council authori- zation is required for funds to be carried forward from one fiscal year to the next. There are several opportunities for departments to request funds to be carried over from one fiscal year to the next. First, departments have the opportunity to request funds to be carried over from one year to the next through the budget process. By estimating lower than budgeted expenditures in the current year, funds not anticipated to be spent in the current year but still required for the completion of the project are reflected in the first year of the five-year CIP. The Fund Narrative for each fund indicates the total amount of reappropriations included in this budget. Additionally, as part of the year-end closing actions, anticipated to be brought forward for City Council approval in the Fall, all projects will be reviewed to determine if additional adjustments to reappropriations are required. Operating Budget Impact The City uses the life cycle costing principle in planning for capital projects. All costs associated with a capital project, including operations and maintenance, will be included in the operating budget at the time of release of the applicable annual operating budget. Where applicable, the CIP budget document identifies the amount of operating expense associated with the project. Changes to the Adopted Budget Administrative policies and the Palo Alto Municipal Code provide guidelines on budget trans- fers, the authorization necessary to implement transfers, and appropriations after the budget is adopted. Budget Amendment This is an adjustment to the total project appropriated amount which was not included in the original adopted budget. These supplemental appropriations are presented to City Council in an agenda report and must be approved by the City Council. Reasons for initiating a Budget Amendment include: • Recognizing unanticipated revenue, which was not projected in the budget, and appropriating related expenditure in the year received (requires 2/3 City Council approval) • Changes in scope of work • Higher than estimated costs • Adding new projects to the budget due to an urgent need or City Council direction Budgetary Basis The budget is prepared in accordance with Generally Accepted Accounting Principles. The bud- get for governmental funds has been prepared on a modified accrual basis. The modified accrual basis recognizes expenditures when the related fund liability is incurred. Revenues are recognized when they become both measurable and available. "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. 20 THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET THE BUDGET PROCESS AND DOCUMENT Fund Structure and Accounting Basis The accounts of the City are made up of funds that help organize and account for restricted resources. A fund is defined as a fiscal and accounting entity with a self -balancing set of accounts (comprised of assets, liabilities, fund equity, revenues, and expenditures), which are segregated for the purpose of carrying out specific activities or attaining certain objectives in accordance with regulatory requirements. The City has the following fund type categories: Governmental Fund Types The Governmental Funds include the General, Special Revenue, Debt Service, and Capital Proj- ect Funds. Governmental Funds are reported using the current financial resources measure- ment focus and the modified accrual basis of accounting. Proprietary Fund Types The Proprietary Funds, which include the Enterprise and Internal Service Funds, are used to account for the City's business -type activities. Proprietary funds are reported using the eco- nomic resources measurement focus and the full accrual basis of accounting. Revenues are recorded when earned, and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. Fiduciary Fund Types The Fiduciary Funds account for assets held by the City in trust or as an agent for various assessment and community facilities districts. The City budget process does not include fidu- ciary funds. Agency Fund Types The Agency Funds are custodial in nature and do not involve measurement of results of opera- tions. The City maintains three agency funds. The City budget process does not include agency funds. Document Layout The Capital Budget document provides readers with cost estimates, methods of financing, and project schedules for the City of Palo Alto's CIP for the next five years as well as estimates for current year activity. The document is organized by fund with each fund section containing the following elements: Capital Projects Fund Overview: A multi -page narrative for every fund is included in this docu- ment, which includes historical expenditure levels, budget comparisons to prior years, a sum- mary of the infrastructure related to that particular fund, and a discussion of major capital projects grouped by category. Additionally, this section includes statistical information regard- ing the program such as miles of gas mains or number of vehicles in the City fleet. Project Detail Pages: After each fund summary, the reader finds information for each capital project, both recurring and non -recurring projects. The project pages include information regarding the project completion schedules (initial and revised), descriptions, justifications, a summary of significant changes to the cost or schedule of a project, revenue and expense infor- mation by fiscal year, and operating budget impacts for each project. This allows for the total THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 21 THE BUDGET PROCESS AND DOCUMENT cost of a project to be detailed. The information in the project detail pages is discussed further below. Project Maps: For the Capital Improvement Fund and the various Enterprise Funds, a map is included which shows the location of projects, for projects that have a singular defined location. At the end of the document, the reader will find a Glossary which defines frequently used terms. Understanding the Details Project Numbering Sequence The project number contains seven charac- ters. The first two are letters related to the managing department or fund. The next two digits relate to the fiscal year in which the project first received funding or was identi- fied. The final three numbers are system - generated. For example, with project PE - 17006, the "PE" denotes Public Works Engi- neering, the "17" indicates Fiscal Year 2017 funding, and the "006" is the sequential project number. The "Managing Department or Fund" table can be used as a reference for the two -character alpha portion of the project number. Project Information The project detail pages include the follow- ing information: Fund - refers to the fund where the project is budgeted. Category - describes the type of activity that the project aligns to within the fund. A table at the end of this section provides a summary of the categories assigned to the various funds. Project Location describes the location or area that will be improved as a result of the project. Managing Department - refers to the department or office that is responsible for the delivery of the project. IBRC Reference - refers to nomenclature devised by the Infrastructure Blue Ribbon Commission (IBRC) for certain General Fund projects; "keep -up" refers to projects which address the annual maintenance of existing infrastructure; "catch-up" refers to projects which address deferred maintenance needs; "new" refers to projects which address needs not identified by "keep -up" or PROJECT CODE MANAGING DEPARTMENT OR FUND AC AP AS CB EL FD FO GS LB OS PD PE PF PG PL PO SD TE VR WC WQ WS Arts & Culture Airport Fund Administrative Services Cubberley Fund Electric Fund Fire Department Fiber Optics Fund Gas Fund Library Open Space Police Department Public Works Engineering Public Works Facilities Parks & Golf Course City Manager/Office of Trans- portation Public Works Operations Stormwater Management Fund Technology Fund Vehicle Fund Wastewater Collection Fund Wastewater Treatment Fund Water Fund 22 THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET THE BUDGET PROCESS AND DOCUMENT "catch-up." This category only applies to General Fund projects after the release of the Final IBRC report in 2011. Initial/Revised Project Start/Completion - indicates what the initial schedule for the project was, as well as any subsequent changes. Project Description - provides the scope of work for the project. Project Justification - outlines the reasons why funding is required. Supplemental Information - provides additional information that may enhance the project description and justification. Significant Changes - provides an explanation of the changes to the initial schedule or budget for a project. Funding Sources Schedule - outlines the sources of funding for the project by fiscal year. Gen- erally projects are not funded by a particular grant, fee, or transfer, but in instances where they are, these sources are indicated. In most cases, this section indicates the amount that the fund where the project is budgeted will contribute towards the project. This table also includes prior year revenues, a current year estimate, anticipated revenue beyond the five years of the CIP, and total revenue for the project. Expenditure Schedule - outlines the projected costs, by year for each project. Costs are broken into phases, such as design and construction, to indicate how the funds will be spent each year. Where applicable, salary and benefit estimates are included in the individual phases for a proj- ect, rather than reflected separately as in prior years. Salary and benefit costs are estimated for all five years of the CIP. In prior years, salary and benefit costs were reflected within the project for the first year of the CIP only. This table also includes prior year expenditures, a current year estimate, anticipated expenditures beyond the five years of the CIP, and the total cost of the project. Operating Impacts - describes estimated annual maintenance and operating costs associated with the project. Efforts have been made to include the operating cost impacts wherever possi- ble. Maintenance costs include utilities, equipment maintenance or service, facilities mainte- nance or service, grounds/landscape maintenance or service, custodial maintenance and others. Relationship to Comprehensive Plan - indicates how the project furthers the implementation of the Comprehensive Plan, citing specific Comprehensive Plan policies and programs. In instances where a secondary relationship to the Comprehensive Plan exists, this is notated as well. Potential Board/Commission Review - City Council -appointed advisory board, commission or ad hoc committee that has oversight responsibility on a project. A project may be reviewed by more than one board or commission. This body (bodies) provides the City Council input as to the merits of a project. Environmental Impact Analysis - indicates the California Environmental Quality Act (CEQA) sta- tus of the project and LEED status, if applicable. THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 23 THE BUDGET PROCESS AND DOCUMENT CAPITAL FUNDS Capital Improvement Fund Buildings and Facilities . Department Technology Upgrades . Parks and Open Space . Streets and Sidewalks . Traffic and Transportation . Administration Cubberley Property Infrastructure Fund Buildings and Facilities Parks and Open Space ENTERPRISE FUNDS Airport Fund . Airport Apron, Runways, and Taxiways . Airport Facilities Electric Fund . Customer Connections . System Improvements Undergrounding Projects Fiber Optics Fund . Capacity Improvements . Customer Connections Gas Fund . Customer Connections . Gas Main Replacements . System Improvements Stormwater Management Fund Capacity Improvements System Rehabilitation Wastewater Collection Fund Customer Connections System Improvements Wastewater Treatment Fund Buildings and Facilities System Improvements Water Fund . Customer Connections System Improvements . Water Main Replacements INTERNAL SERVICE FUNDS Technology Fund . Citywide Technology Upgrades and Improvements . Department Technology Upgrades and Improvements Vehicle Replacement Fund Fleet Infrastructure Improvements • Vehicle and Equipment Replacement 24 THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET BUDGET AWARD For meeting the criteria established to achieve the CSMFO Excellence Award for Budgeting. (�J BUDGET AWARD • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 25 CITY OF PALO ALTO Fin '. Summ CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 27 CITY OF PALO ALTO SUMMARY OF CIP PROGRAM REVENUE Revenue Source ($000's) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Total CIP 2020 2021 2022 2023 2024 2020-2024 Capital Improvement Funds Transfer from General Fund $ 30,140 $ 34,878 $ 35,693 $ 36,559 $ 37,440 $ 174,710 Certificates of Participation Gas Tax 103,000 103,000 2,554 2,555 2,555 2,555 2,555 12,774 Impact Fees/In-Lieu Fees Federal, State, and Local Agencies Stanford University Medical Center Transfer from Parking Funds Transfer from Other Funds 4,455 3,350 545 350 150 8,850 17,224 10,874 2,223 1,721 1,721 33,763 1,400 1,528 4,870 2.750 225 212 10.566 5,656 176 368 14,716 75 65 7,549 5,626 TOTAL CAPITAL IMPROVEMENT FUNDS $ 62,171 $ 157.844 $ 57,414 $ 41,628 $ 41.931 $ 360,988 Enterprise Funds Utility User Fees and Charges Debt Financing Federal, State, and Local Agencies Transfers from Other Funds $ 6,669 $ 6,744 $ 7.121 $ 7.186 $ 7,086 $ 34,807 27,362 42,009 25,318 9,747 12,060 116,496 15,183 74 4,059 225 19,541 304 313 323 332 1,352 2,625 TOTAL ENTERPRISE FUNDS $ 34,335 $ 64,249 $ 32,836 $ 21,325 $ 20,724 $ 173,469 Internal Services Funds Transfer from General Fund $ 2,138 $ 2,074 2,074 $ 2,074 $ 2,074 $ 10,434 Transfer from Other Funds 2,348 1,510 1,510 1,510 1.510 8, 388 Other Agencies 86 86 TOTAL INTERNAL SERVICE FUNDS $ 4,572 $ 3,584 $ 3,584 $ 3,584 $ 3,584 $ 18,908 TOTAL CAPITAL IMPROVEMENT PROGRAM $ 101,078 $ 225,677 $ 93,834 $ 66,537 $ 66,239 $ 553,366 Transfer From General Fund The Capital Improvement Fund category includes two funds: the Capital Improvement Fund and the Cubberley Property Infrastructure Fund. These funds are primarily supported by an annual transfer from the General Fund, to support repairs to the City's roads, parks and open space, and City facilities. The Cubberley Property Infrastructure Fund is supported by an annual $1.8 million transfer from the General Fund, approved by the City Council in 2015 as part of the Cubberley Lease Agreement. In the 2020-2024 CIP, the transfer to the Capital Improvement Fund ranges between $28.3 million and $35.6 million annually. This figure includes the base General Fund transfer to the Capital Improvement Fund, ranging from $16.5 million in Fiscal Year 2020 to $18.0 million in Fiscal Year 2024. In addition to the base transfer amount, voters approved two increases to the Transient Occupancy Tax (TOT) in November 2014 and Novem- ber 2018 for a total 3.5 percent of TOT revenue which the City Council identified as a funding source to aid in infrastructure needs. Revenue from the 3.5 percent of TOT plus TOT generated from new hotels built after January 2015 ranges between $11.8 million to $17.6 million over the SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 29 SUMMARY OF CIP PROGRAM REVENUE five-year CIP. This includes additional TOT revenue from new Marriott hotels that are antici- pated to open in Fiscal Year 2021. The additional TOT revenue will support budgeted Infrastruc- ture Plan projects as well as the debt service costs beginning in Fiscal Year 2020 as a result of expected debt financing to fund two of the Infrastructure Plan projects, the California Avenue Parking Garage and the new Public Safety Building. Finally, this amount includes estimated interest earnings in the Capital Improvement Fund of $1.1 million annually. Transfers from the General Fund to the Internal Service Funds is comprised of funding for vehi- cle replacement costs in the Vehicle Replacements and Maintenance Fund ($2.1 million annu- ally), and funding for emergency radio replacements in the Technology Fund ($64,000 in FY 2020). Certificates of Participation/Debt Financing The Infrastructure Plan (IP), as approved by the City Council in June 2014 (CMR #4889), relied upon a borrowing mechanism known as Certificates of Participation (COPs) to fund a portion of the improvements outlined in the plan ($63.3 million). By pledging future revenues generated by voter -approved increases to the TOT (discussed in the Transfer from General Fund section), the City can borrow funds to go towards the cost of construction of IP projects such as the New California Avenue Area Parking Garage (PE -18000) and a New Public Safety Building (PE -15001). Bond funding for the California Avenue Parking Garage was approved by the City Council in October 2018 (CMR# 9689) and the bonds were sold generating $42.0 million in proceeds in March 2019. As part of the 2020-2024 CIP, $103.0 million in additional COP funding is recommended in Fiscal Year 2021 to fund the new Public Safety Building project. This would bring the total COP funding for the IP projects to $145.0 million with an estimated annual debt service cost of $9.7 million. In 2012, the Regional Water Quality Control Plant (RWQCP) created a Long -Range Facilities Plan to evaluate the infrastructure needs at the RWQCP with regards to future regulations, replacement and rehabilitation needed, site planning, and flow and load projections. Due to the large expense of the major projects included in the 2020-2024 CIP, the RWQCP will require debt financing. Staff has applied for state revolving fund (SRF) loans and has received approval from the City Council to pursue revenue bonds for these projects (CMR #10011). Staff will return to Council once the debt financing mechanism, SRF or revenue bonds, is determined. Gas Tax Func The Gas Tax Fund accounts for revenues received from the State gas tax and Federal and State grants earmarked for street improvements. Use of this fund is restricted to maintenance of the road network system of the City, including sidewalks. Transfers from the Gas Tax Fund sup- ports the following CIP Projects: Street Maintenance (PE -86070) and Safe Routes to School (PL -00026). The City achieved its primary goal of reaching a citywide average Pavement Con- dition Index (PCI) score of 85 in 2018, three years earlier than the initial goal. Funding in the 2020-2024 CIP will be used to work towards the City's secondary street maintenance goal of having no streets under a PCI score of 60. The passage of S.B. 1 for Road Maintenance and Rehabilitation is estimated to provide an additional $1.2 million annually for street maintenance. This funding could assist with the City's street maintenance program, possibly allowing some funds to be reallocated to other capital projects with City Council approval. 30 SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET SUMMARY OF CIP PROGRAM REVENUE Development Impact Fees Development impact fees are collected from developers and provide funding for the City's infrastructure related to community centers, libraries, parks, public facilities, and transportation. The City Attorney provides guidance on whether a project qualifies for funding. In the 2020- 2024 CIP, two projects are supported by Parks Impact Fees: Dog Park Installation and Renovation (PG -18001) and Park Restroom Installation (PG -19000). The utilization of Park Dedication Fees for the Byxbee Park Completion project (PE -18006) was included in the City Council approved Infrastructure Plan; however, work in this project has been moved out to Fiscal Year 2021 to coordinate with the Baylands Comprehensive Conservation Plan and the Byxbee Park Master Plan. Community Center Impact Fees are recommended to be used to complete Phase I of the JMZ Renovation (AC -18001) and Rinconada Park Improvements (PE -08001); however, the availability of Community Center Impact Fee funding for these projects is contingent upon the City receiving the full funding from the sale of the Avenidas building Transfer Development Rights (TDRs). In October 2018, the City sold the Avenidas building TDRs (CMR #9596) with the intent that some of the proceeds would be used to reimburse the Community Center Impact Fee Fund to fund the JMZ Renovation and Rinconada Park Improvement projects. With a portion of the TDR sale currently incomplete, funding for these projects may need to come from the Capital Improvement Fund Infrastructure Reserve. Staff will continue to monitor the TDR sales revenue, and may need to adjust project timelines to align with available funding. Traffic Impact Fees are programmed to support the Traffic Signal and Intelligent Transportation Systems project (PL -05030), which maintains traffic safety and improves roadway operations including the reduction of roadway congestion with traffic signal retiming projects. Funding from the San Antonio/West Bayshore Traffic Impact Fee Fund is also programmed in PL -05030 for traffic signal improvements at the San Antonio Road and Charleston Road intersection. Federal, State, & Local Agencies The City partners with local agencies to provide support to certain capital projects. This revenue is typically provided as reimbursement grants or direct transfer payments. In Fiscal Year 2020, the City is expected to receive approximately $17.2 million from other agencies in support of CIP projects some of which are: $7.0 million from Santa Clara County and a One Bay Area Grant (OBAG) for the Highway 101 Pedestrian/Bicycle Overpass project (PE -11011); $2.3 million from Caltrans for the Newell Road/San Francisquito Creek Bridge Replacement project (PE -12011); and $1.8 million from the VTA (Valley Transit Authority) and State of California for the Charleston/Arastradero Corridor Project (PE -13011). In the remaining years of the Capital Improvement Program (Fiscal Years 2021 through 2024), it is anticipated that the City will receive an additional $16.5 million in funds from other agencies for capital projects programmed in the Capital Improvement Fund. This revenue category also includes Measure B funding for transportation enhancements from the VTA, which is programmed to fund costs associated with Railroad Grade Separation (PL - 17001) and Traffic Signal and Intelligent Transportation Systems (PL -05030). In addition, funding from the Federal Aviation Administration to fund 90% of the upgrade projects at the Airport is recorded in the Airport Fund in this category. SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 31 SUMMARY OF CIP PROGRAM REVENUE Stanforc University Mecical Center Development Agreement In 2011, a development agreement was established between the City of Palo Alto and the Stan- ford University Medical Center Parties. The funds received by the City as a result of this devel- opment agreement represent a significant portion of the funding for the Infrastructure Plan projects. Over the course of the 2020-2024 CIP, transfers to the Capital Improvement Fund totaling $14.7 million are anticipated. This funding will support a variety of projects including the Bicycle and Pedestrian Transportation Implementation Plan (PL -04010), the New Public Safety Building (PE -15001), the reconstruction of Fire Station #4 (PE -18004), and the New Downtown Garage (PE -15007). For additional information about the development agreement, please refer to the Special Revenue Funds section of the Fiscal Year 2020 Operating Budget document. Parking Funds Over the 2020-2024 CIP, $7.5 million is expected to be transferred from the City's parking funds for capital projects that include $2.0 million for various parking management projects downtown and citywide: Parking Management and System Implementation (PL -16002), Down- town Parking Wayfinding (PL -15004), and University Avenue Parking Improvements (PF- 14003). Funding for parking related capital investments beginning in FY 2021 and beyond is contingent upon continued availability of revenues generated from parking permits within the respective parking districts. Additionally, transfers from the Downtown Parking In -Lieu Fund to the Capital Improvement Fund, totaling $5.5 million are anticipated in FY 2022 to support a portion of the costs associated with the construction of a new Downtown Parking Garage (PE - 15007). Transfers From Enterprise Func s The City of Palo Alto has nine Enterprise Funds that are managed by the Public Works Depart- ment and the Utilities Department. The Airport Fund, Refuse Fund, Stormwater Management Fund, and. Wastewater Treatment Fund are collectively referred to as the "Public Works Funds," while the Electric Fund, Fiber Optics Fund, Gas Fund, Water Fund, and Wastewater Collection Fund are collectively referred to as the "Utilities Funds." For further information, please refer to The Budget Process and Document section of this book. In instances where the Enterprise Funds would benefit from a General Fund or Internal Service Fund project, the Enterprise Funds are charged for their proportional share. Several examples are included in the Fiscal Year 2020-2024 CIP; including the Municipal Services Center Building A, B, and C Roof- ing Replacement (PF-17000); Water, Gas, Wastewater Office Remodel (PE -19001); City Facility Parking Lot Maintenance (PE -09003); and City Council Chambers Upgrade (TE-19001) proj- ects. A portion of the cost of these projects will be split among the various Enterprise Funds according to the proportional use by the various funds. 32 SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET SUMMARY OF CIP PROGRAM REVENUE Enterprise Funds Utility Rate Charges Enterprise Funds operate on a full cost recovery basis. Accordingly, all costs related to opera- tions and capital projects are recovered through utility rate charges. The Fiscal Year 2020 Operating Budget document contains a detailed discussion regarding the Fiscal Year 2020 util- ity rate increases. Transfers within Enterprise Func s Most of the Enterprise Funds are supported by rates, and the revenue is used for specific services provided by each fund. When a capital project supports multiple Enterprise Funds, the fund that manages the project is reimbursed through transfers from other funds to ensure the project's costs are proportionally shared. An example of this type of project is the application of the Geographic Information System (GIS) (WS -02014) that benefits the Water, Gas and Wastewater Collection Funds. The Water Fund manages the GIS project, and the Gas and Wastewater Collection Funds reimburse the Water Fund for their share of the project cost. Enterprise Fund Project Name User Fee 2020-2024 CIP Description Plan Revenues Electric Fund Electric Customer Connection Connections Fees (EL -89028) $8, 500,000 Cover services for installation, transformers, meters for new customers, upgrading of existing customers and temporary service connection. For a list of other services refer to Utility Rate Schedule E-15, Fiber Optics Fund Fiber Optic Fiber Optic Customer License Fees Connections (FO -10000) Gas System, Customer Connections (05-80017) Sewer System. Customer Connections (WC -80020) Water System, Customer Connections (WS -80013) $1,000,000 Cover installation of fiber optic infrastructure for new service connections. For a list of other services refer to Utility Rate Schedule EDF-1. Gas Fund Connection Fees $5,870,926 Cover services for distribution system extension, service connection, meter charges and relocation. For a list of other services refer to Utility Rate Schedule 0-5. Cover services for collection system extension, service connection, relocation of facilities and manholes. For a list of other services refer to Utility Rate Schedule S-5. Cover services for distribution system extension, service connection, meter charges. capacity fees and fire hydrants. For a list of other services refer to Utility Rate Schedule W-5. Wastewater Collection Fund Connection Fees $2.285, 766 Water Fund Connection Fees $5,200,507 User Fees and Charces Certain CIP projects in the Enterprise Funds are supported by user fees. Included in this cate- gory are certain charges to telecommunication and cable television companies pertaining to undergrounding projects. The list of projects funded by user fees and the description of each user fee are summarized in the table above. SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 33 SUMMARY OF CIP PROGRAM REVENUE Stormwater Management Fee In April 2005, property owners approved an increase in the Storm Drainage Fee through a mail ballot process conducted in accordance with Proposition 218. Under the provisions of the 2005 ballot measure, the base rate of $13.05 was scheduled to sunset on June 1, 2017, reverting to the pre -election rate of $4.25. In an effort to reauthorize the fee through another ballot measure, staff worked with a City Manager -appointed Blue -Ribbon Committee to generate a recommen- dation for stormwater management funding beyond Fiscal Year 2017 and a joint committee/ staff funding recommendation was presented to City Council in Spring 2016. In April 2017, the Stormwater Management Fee was approved by a majority of property owners via a ballot -by - mail process, establishing a base rate of $13.65 per Equivalent Residential Unit (ERU) per month along with a provision that the City Council could increase the rate on an annual basis by the local inflation rate, as measured by the Consumer Price Index (CPI), or six percent, whichever is less. Under the provisions of the ballot measure, the fee is recommended to increase by 4.5 per- cent, based on the local CPI increase, to $14.68 per ERU for Fiscal Year 2020. Partner Agencies The Cities of Palo Alto, Mountain View, and Los Altos, along with the Town of Los Altos Hills, Stanford University, and the East Palo Alto Sanitary District (the partners) participate jointly in the cost of maintaining and operating the City of Palo Alto Regional Water Quality Control Plant (RWQCP). The City of Palo Alto is the owner and the administrator of the RWQCP, and the partners reimburse the City for their share of the cost of capital projects programmed to maintain or upgrade the RWQCP facilities. Internal Service Func s The General Fund, Capital Improvement Funds, and Enterprise Funds provide funding for their share of capital projects in the Internal Service Funds (ISF) through a cost allocation mecha- nism. Costs are allocated to the various funds based on proportional use of Vehicle Replace- ment and Technology related capital projects. 34 SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET SUMMARY INFORMATION 2020 Capital Budget Expenditures by Fund - $191.5 Million Fiber Optics Fund Airport Fund_ $1.5M $0.3M �\ Stormwater Management Fund $4.5M Wastewater Collection Fund $8.3M Wastewater Treatment Fu $28.3M Gas Fund $3.3M Electric Fund $23.8M Vehicle Replacement & Maintenance Fund $6.7M Water Fund $16.9M Technology Fund $7.9M Capital Improvement Fund $86.1M Cubberley Property Infrastructure Fund $3.9M SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 35 SUMMARY INFORMATION 2020 Capital Budget Revenues by Source - $191.5 Million Transfer from Other Funds $1.5M Transfer from General Fund $32.3M Transfer from Parking Funds $1.5M Gas Tax $2.5M Impact Fees/ In -Lieu Fees $4.5M Utility Fees and Charges $6.7M Transfer from Enterprise Funds $6.0M Debt Financing $27.4M _. Stanford University Medical Center $1.4M Revenue from Other Agencies $11.3M Fund Balance/ Reserves $90.4M Federal and State Grants $6.0M 36 SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ■ SUMMARY INFORMATION 2020-2024 Capital Improvement Plan Expenditures by Fund $750.8 Million Airport Fund $22.8M Stormwater Management Fund $15.8M Fiber Optics Fund $3.6M Vehicle Replacement & Maintenance Fund $21.1M Technology Fund $8.3M Capital Improvement Wastewater Fund Collection Fund $342.3M $29.3M Wastewater Treatment Fu $133.6M Gas Fund $35.5M Electric Fund $83.2M Water Fund $49.4M Cubberley Property Infrastructure Fund $5.9M SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 37 SUMMARY INFORMATION 2020-2024 Capital Improvement Plan Revenues by Source $750.8 Million Debt Financing $219.5M_ Transfer from Other Funds $1.7M Transfer from ,- General Fund $185.1M Transfer fro Parking Funds $7.6M Gas Tax $12.8M Fund Balance/Reserves $197.4M Federal and State Grants $25.5M Revenue from Other Agencies $27.9M _ Stanford University Medical Center $14.7M Transfer from Enterprise Funds $14.9M Utility Fees and Impact Fees/ Charges In -Lieu Fees $34.8M $8.9M 38 SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET SUMMARY INFORMATION 2020 Capital Improvement Fund Expenditures by Category $86.1 Million Traffic and Transportation $34.4M Streets and Sidewalks $16.1M administration $0.5M Buildings and Facilities $26.5M Department Technology Upgrades and Improvements $1.2M Parks and Open Space $7.4M SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 39 SUMMARY INFORMATION 2020 Capital Improvement Fund Revenues by Source $86.1 Million Fund Balance/ Reserve $25.8M Transfer from Parking Funds $1.5M Transfer from Enterprise Funds $3.4M Gas Tax $2.5M impact Fees/ In -Lieu Fees $4.5M Stanford University Medical Center $1.4M Transfer from Other Funds $1.5M Federal and State Grants $6.0M Revenue from Other Agencies $11.2M Transfer from General Fund $28.3M 40 SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET SUMMARY INFORMATION 2020-2024 Capital Improvement Fund Expenditures by Category $342.3 Million Traffic and Transportatior $77.8M Streets and Sidewalks $51.OM Parks and Open Space Buildings and $26.4M Facilities $183.1M Department Technology Upgrades and Improvements $1.8M SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 41 SUMMARY INFORMATION 2020-2024 Capital Improvement Fund Revenues by Source $342.3 Million Transfer from Parking Funds $7.5M Transfer from Enterprise Funds $4.1M Gas Tax $12.8M Impact Fees/ In -Lieu Fees $8.9M Stanford University Medical Center $14.7M Transfer from Other Funds $1.5M Revenue from Other Agencies $27.8M Debt Financing $103.0M Federal and State Grants $6.0M Transfer from General Fund $156.0M 42 SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET DEBT POLICY AND OBLIGATIONS Summary of Debt 0 oligations Original Balance Balance Issue June 30, Additions Retirements June 30, Amount 2018 2019 Current Parton Governmental Activity Debt: General tong Term Obligations: 2010A General Obligation Bonds 2.00-5.00%, due 8/1/2040 55,305 45,810 1,225 44,585 1,290 2013A General Obligation Bonds 2.00-5.00%, due 8/1/2043 20,595 16,330 415 15,915 435 2011 Golf Course Master Lease -Purchase Agreement 2.49%, due 9/1/2018 3,222 426 - 426 2018A Golf Course (Green) Certificates of Participation 2.20-4.22%, due 11/1/2047 8,.375 8,.375 - 35 8,340 35 20188 Refinancing Downtown Parking Improvements Certificates of Participation 2.65-3.12%, due 11/1/2022 595 595 595 145 Parking Garage Certificates of Participation 253-5.00%, due 11/1/2048 37.370 37,370 37,370 375 Add: unamortized premium 3,510 158 3,452 158 Total Governmental Activity Debt 125,562 $75,146 $37,370 $2,259 $110,257 $2,438 Business -type Activity Debt: Enterprise Long Term Obligations: Utility Revenue Bonds, 1995 Series. A, 5.09-6-25%, due 5/1/2020 $ 8,540 $ 1,250 $ 605 $ 645 $ 645 1999 Refunding, 3.25-5.25%, due 5/1/2024 17,735 8,245 775 7,470 810 2009 Series A, 1.80 - 4.55%, due 5/2/2035 35,015 27,720 1,080 25,540 1,130 2011 Series A, 3.00-4.00%, due 6/1/2026 17,225 10,185 1,125 9,050 1,170 Add. Unamoratized Premium 530 70 560 Energy Tax Credit Bonds 2007 Series. A, 0%, due 12/15/2021 1,500 400 100 300 100 Less: Unamoratized Premium (22) (6) (15) State Water Resources Loan 2007, 0%, due 6/30/2029 9,000 4,950 450 4.500 450 2009, 2.5%, due 11/30/2030 8,500 6,064 398 5,656 408 2017, 1.8%, due 3/30/2049 25,.584 6,597 11,375 18,072 Total Business -type Activity Debt $123,299 $66,119 $11,375 $4,597 $72,897 $4,713 DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 43 DEBT POLICY AND OBLIGATIONS De at Policy and 0 aligations The City of Palo Alto recognizes the need for spending a prudent amount every year for ongo- ing capital replacement and rehabilitation needs. An ongoing capital improvement plan is vital to ensuring the future viability of services. To achieve this priority, the City funds its regular and ongoing capital needs primarily on a "pay-as-you-go" basis. However, for special or extraordi- nary capital improvement projects; refinancing of existing debt; and purchase of major and mul- tiple pieces of equipment it is appropriate to consider debt financing. The City's updated Debt Policy establishes the guidelines to support the decision -making process for issuing debt. De at Policy Guidelines The City's Debt Policy provides guidelines for refinancing existing debt; detailing the responsi- bilities of City staff engaged in issuing debt; delineating the debt instruments or vehicles (e.g. General Obligation Bonds, Certificates of Participation, Utilities Revenue Bonds etc.) the City can utilize; and describing situations in which tax-exempt and taxable debt can be used. The depth and breadth of the policy serve to guide current and future staff. Below are highlights of the Debt Policy guidelines for the use of debt and other financing. A. Debt may be judiciously used when some or all of the following conditions exist: • Estimated future revenue is sufficient to ensure the payment of annual debt service. • Other financing options have been explored and are not viable for the timely or economic acquisition or completion of a capital project. • A capital project is mandated by federal or state authorities with no other viable funding option available. • The capital project or asset lends itself to debt financing rather than pay-as-you-go funding based on the expected useful life of the project. • Debt will not be used to fund ongoing operating expenses of the City except for situations in which cash flow problems arise and the City may need to issue short-term Tax or Revenue Anticipation Notes. • Annual debt service shall not exceed 10 percent of annual operating expenses for the General Fund unless an exception is approved by City Council. For all other City funds annual debt service shall not exceed 15 percent of annual operating expenses unless an exception is approved by City Council. B. Minimize borrowing costs by: • Maximizing the use of existing resources for capital projects and equipment needs. • Issuing tax-exempt debt except in instances where IRS regulations require taxable bonds. • Striving to obtain the highest credit ratings possible. • Maintaining a competitive bid process on bond sales except for situations in which negotiated or private placement sales meet City objectives. In negotiated or private 44 DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET DEBT POLICY AND OBLIGATIONS placement sales, City staff will work with its Municipal Advisor (aka Financial Advisor) to review proposed interest rates and proposed fees. • Ensuring that the type of debt and debt structure developed result in advantageous marketing of each issue. C. Linking debt to appropriate revenue sources and project users: • When possible, tie project financing directly to users of a specific facility or use. Examples include renovation of the Golf Course where user fees can offset debt service or replacing gas mains where gas rates can be increased to cover debt expense. • Debt financing in the Enterprise Funds so as to avoid significant spikes in user rates by smoothing out costs over time. In addition to capital projects, the City can finance essential equipment and vehicles. These assets range from public safety vehicles to utility equipment. The underlying asset must have a minimum useful life of three years. Short-term financings, including loans and capital lease pur- chase agreements, are executed to meet such needs. It has been the City's practice to fund these purchases with existing resources; however, debt financing flexibility for future needs remains an option. The Chief Financial Officer or Director of Administrative Services, supported by the Treasury Division, will periodically evaluate existing debt and execute refinancing when economically beneficial. Refinancing may include the issuance of bonds to refund existing bonds or the issu- ance of bonds in order to refund other obligations. A net present value analysis, both in dollar and percentage terms, will be conducted to determine whether refinancing is optimal. As a "rule of thumb," a minimum 3.0 percent net present value savings will be used as a basis to begin refi- nancing efforts; however, a higher savings level may be considered. As with new debt, all refi- nancing must be approved by City Council. In September 2016, the state legislature adopted Senate Bill 1029, Hertzberg (SB 1029), amend- ing Government Code section 8855 to place additional reporting obligations on issuers of pub- lic debt, effective January 1, 2017. The amendments require an issuer to certify that they have adopted a debt policy concerning the use of debt and that the proposed debt issuance is con- sistent with that policy. Though the City's Debt Policy and practice substantially complied with the new requirements prior to this legislation, minor updates to the Debt Policy were approved by the City Council in April 2017 to explicitly comply with SB 1029 requirements. This statute also added additional reporting requirement to the California Debt and Investment Advisory Commission (CDIAC), such as the submission of an annual report for any issuance of debt. Legal Debt Limit Based upon the assessed valuation of $34.4 billion for the fiscal year ending June 30, 2018, the City is limited to general obligation indebtedness of $1.2 billion per State law. As of June 30, 2018, the amount of debt applicable to the debt limit was $62.4 million, which is well below the City's legal debt limit. The debt limit is applicable to voter -approved general obligation (GO) bonds that have been approved in prior years to fund capital improvement projects to reno- vate and build out the City's libraries including the Mitchell Park Library and Community Center. DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 45 DEBT POLICY AND OBLIGATIONS De at Obligation Descri ations 2002B Downtown Parking Improvement Project Certificates of Participation (COPs) On January 16, 2002, the City issued $3.6 million of COPs to finance the construction of certain improvements to the non -parking area contained in the City's Bryant/Florence Garage complex. Due to lower construction costs, $0.9 million in par bonds were paid off early in January 2005. As of June 30, 2018, these bonds were refinanced with the issuance of the AA+ rated 2018 (Golf Course Renovation) Green COP bonds. The present value savings of $0.3 million from refinanc- ing reduced the remaining debt service on the bonds to $0.6 million principal and $52,093 interest with final payment on this bond still occurring in Fiscal Year 2022. 2010A and 2013A General Obligation (GO) Bonds On June 30, 2010, the City issued the first series of $55.3 million and on June 26, 2013 the sec- ond series of $20.6 million of GO bonds to finance costs for constructing a new Mitchell Park Library and Community Center, as well as substantial improvements to the Main Library and the Downtown Library. Principal payments are due annually on August 1 and interest payments semi-annually on February 1 and August 1, from 2.0 percent to 5.0 percent, and are payable from property tax revenues. As of June 30, 2019, for the above 2010 and 2013 bonds, $44.6 million and $15.9 million principal and $26.4 million and $8.5 million interest will be the remaining debt service on the bonds with final payment occurring in Fiscal Year 2041 and Fiscal Year 2042, respectively. 2011 Golf Course Master Lease -Purchase Agreement On August 2, 2011, the City entered into a master lease -purchase agreement with JP Morgan Chase Bank, N.A. to finance redemption of the 1998 Golf Course COPs. The lease is secured by a first priority security interest in twelve Fire Department emergency vehicles. Lease proceeds were $3.2 million. This bond will be fully paid off and the lien on the emergency vehicles will be removed as of June 30, 2019. 2018 Capital Improvement ("Golf Course") Project and 2002B ("Civic Center Refinancing and Downtown Parking Improvements Project") Refinancing Certificates of Participation (COPs) On June 5, 2018, the City issued taxable (Green Bonds) COPs of $8.4 million for the renovation of Palo Alto's Municipal Golf Course and $0.6 million to refinance the 2002B COPs (see above for further information). Debt service payments are due semi-annually on May 1 and November 1. The 2018 Capital Improvement Project and 2002B refinancing COPs maturity dates and true 46 DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET DEBT POLICY AND OBLIGATIONS interest costs are November 2047 and 4.14 percent and November 2022 and 3.11 percent, respectively. 2019 California Avenue Parking Garage Certificates of Participation (COPs) On March 21, 2019, the City issued $26.8 million tax-exempt and $10.6 million taxable COPs for the construction of a six story (four above ground levels and two below ground levels) parking garage in the California Avenue Business District. The new garage will replace existing parking stalls at two locations and provide 310 additional parking spaces, totaling 636 parking spaces in the new garage. Debt service payments on the $37.4 million COPs are due semi-annually on May 1 and Novem- ber 1, with the first payment due on November 1, 2019. The COPs mature in FY 2049 and have a combined true interest cost (TIC) of 3.75 percent with the tax-exempt bonds' TIC being 3.52 percent and taxable bonds' TIC being 4.32 percent. 1995 Utility Revenue Bonds, Series A On February 1, 1995 the City issued Utility Revenue Bonds to finance certain extensions and improvements to the City's Storm Drainage and Surface Water systems. The bonds are special obligations of the City payable solely from and secured by a pledge of and lien upon the reve- nues derived by the City from the funds, services, and facilities of all Enterprise Funds except the Refuse Fund and the Fiber Optics Fund. Principal payments are payable annually on June 1, and interest payments semi-annually on June 1 and December 1. A $2.9 million 6.3 percent term bond is due June 1, 2020. In lieu of a reserve fund, the Bonds are secured by a Surety Bond issued by AMBAC Indemnity Corporation. The pledge of future net revenues for the above funds ends upon repayment of the $0.6 million principal and $40,313 interest as the remaining debt service on the bonds as of June 30, 2019 with final payment occurring in Fiscal Year 2020. 1999 Utility Revenue and Refunding Bonds, Series A On June 1, 1999 the City issued Utility Revenue Bonds to refund the 1990 Utility Revenue Refunding Bonds, Series A and the 1992 Utility Revenue Bonds, Series A, and to finance rehabil- itation of the Wastewater Treatment System's two sludge incinerators. The 1990 Utility Revenue Refunding Bonds, Series A and the 1992 Utility Revenue Bonds, Series A, were subsequently retired. The 1999 Bonds are special obligations of the City payable solely from and secured by a pledge of, and lien upon, certain net revenues derived by the City's sewer system and its storm and surface water system, the "Stormwater Management System". As of June 30, 2001, the 1999 Bonds had been allocated to and were repayable from net revenues of the following Enterprise Funds: Wastewater Collection (10.2 percent), Wastewater Treatment (64.6 percent) and Storm - water Management (25.2 percent). Principal payments are payable annually on June 1, and inter- est payments semi-annually on June 1 and December 1. In lieu of a reserve fund, the bonds are secured by a Surety Bond issued by AMBAC Indemnity Corporation. DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 47 DEBT POLICY AND OBLIGATIONS The pledge of future net revenues for the above funds ends upon repayment of the $7.5 million principal and $1.3 million interest as the remaining debt service on the bonds as of June 30, 2019, with final payment occurring in Fiscal Year 2024. 2007 Electric System Clean Renewable Energy Tax Credit Bonds On November 1, 2007 the City issued $1.5 million of Electric Utility Clean Renewable Energy Tax Credit Bonds (CREBS), 2007 Series A, to finance the City's photovoltaic solar panel project. The bonds do not bear interest. In lieu of receiving periodic interest payments, bondholders are allowed federal income tax credit in an amount equal to a credit rate for such CREBS multiplied by the outstanding principal amount of the CREBS owned by the bondholders. The bonds are payable solely from, and secured solely by, a pledge of the net revenues of the Electric system and other funds pledged therefore under the Indenture. The pledge of future Electric Fund net revenues ends upon repayment of the $0.3 million as the remaining debt service on the bonds as of June 30, 2019 with final payment occurring in Fiscal Year 2022. 2009 Water Revenue Bonds, Series A On October 6, 2009, the City issued Water Revenue Bonds in the amount of $35.5 million to finance certain improvements to the City's Water utility system. Principal payments are due annually on June 1, and interest payments are due semi-annually on June 1 and December 1, from 1.8 percent to 6.0 percent. The final debt service payment will be made in 2035. When these bonds were issued they were designated as 'Direct Payment Build America Bonds' under the provisions of the American Recovery and Reinvestment Act of 2009 ('Build America Bonds'). The City expected to receive a cash subsidy payment from the United States Treasury equal to 35.0 percent of the interest payable on the 2009 bonds, however, due to the United States federal government budget (sequestration) cuts in calendar year 2013, the receipts declined to 32.5 percent in 2013 and were 33.3 percent in calendar year 2018. The lien on the 1995 Bonds on the net revenues is senior to the lien on net revenues securing the 2009 Bonds and the 2002 Bonds. The City received subsidy payments amounting to $0.5 million, which rep- resents 33.3 percent of the two interest payments due on June 1 and December 1 annually. The pledge of future net revenues of the above funds ends upon repayment of the $26.6 million principal and $14.4 million interest as the remaining debt service on the bonds as of June 30, 2019 with final payment occurring in Fiscal Year 2035. 2011 Utility Revenue Bonds, Series A On September 22, 2011 the City issued Utility Revenue Bonds to refinance the 2002 Utility Rev- enue Bonds, which were issued for certain improvements to the City's Water and Natural Gas utility system. The refinancing resulted in net present value savings of 16.9 percent and cash savings over 15 years of $4.0 million. Principal payments are due annually on June 1, and interest payments are due semi-annually on June 1 and December 1 from 3.0 percent to 4.0 percent. The Revenue Bonds are secured by net revenues generated by the Water and Gas Funds. 48 DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET DEBT POLICY AND OBLIGATIONS The pledge of future net revenues of the above funds ends upon repayment of the $9.1 million principal and $1.2 million interest as the remaining debt service on the bonds as of June 30, 2019 with final payment occurring in Fiscal Year 2026. 2007 State Water Resources Loan In October 2007, the City approved the $9.0 million loan agreement with State Water Resources Control Board (SWRCB) to finance the City's Mountain View/Moffett Area Reclaimed Water Pipeline Project. Under the terms of the contract, the City agreed to repay $9.0 million to the State in exchange for receiving $7.5 million in proceeds to be used to fund the project. The dif- ference between the repayment obligation and proceeds amounts to $1.5 million and represents in -substance interest on the outstanding balance. Loan proceeds are drawn down as the project progresses and debt service payments commenced on June 30, 2010. Concurrently with the loan, the City entered into various other agreements including a cost sharing arrangement with the City of Mountain View. Pursuant to that agreement, the City of Mountain View agreed to finance a portion of the project with a $5.0 million loan repayable to the City. This loan has been recorded as 'Due from other government agencies' in the financial statements. The pledge of future net revenues of the above funds ends upon repayment of the $3.8 million principal and $0.8 million in -substance interest as the remaining debt service on the bonds as of June 30, 2019 with final payment occurring in Fiscal Year 2029. 2009 State Water Resources Loan In October 2009, the City approved an $8.5 million loan agreement with the State Water Resources Control Board (SWRCB) to finance the City's Ultraviolet Disinfection Project. As of June 30, 2011, the full loan in the amount of $8.5 million was drawn down and became outstand- ing. Interest in the amount of $96,000 was accrued and added to the outstanding balance. The pledge of future net revenues of the above funds ends upon repayment of the $5.7 million principal and $1.0 million interest as the remaining debt service on the bonds as of June 30, 2019 with final payment occurring in Fiscal Year 2031. 2017 State Water Resources Loan In June 2017, the State Water Resources Control Board (SWRCB) and the City executed an agreement for an award up to $30.0 million at a rate of 1.8 percent, payable over 30 years, with the first annual installment due May 31, 2020 to finance the replacement of sewage sludge "bio- solids" incinerators at the City's Regional Water Quality Control Plant (RWQCP). In September 2017, due to the projected lower project costs, the agreement was amended to reduce the SWRCB loan amount to $29.7 million. Under the terms of the contract, a portion of the loan amount, $4.0 million, is a federally funded grant (by the U.S. Environmental Protection Agency) and has been adjusted to reflect the correct long-term obligation balance of $25.7 million. The new facility will dewater the bio-solids and allow the material to be loaded onto trucks and taken to a separate facility for further treatment. The RWQCP provides treatment and disposal for wastewater for Palo Alto, Mountain View, Los Altos, Los Altos Hills, East Palo Alto Sanitary DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 49 DEBT POLICY AND OBLIGATIONS District, and Stanford University. Though Palo Alto is the recipient of the loan, the City's agree- ment with the partner agencies obliges them to pay their proportionate share of the principal and interest of this loan. Palo Alto's share of the loan payment is 38.2 percent with the partner agencies paying 61.8 percent. As of June 30, 2019, the City is anticipated to incur and draw down $18.1 million of the project costs from the loan award. Credit Rating Agencies Credit rating is a critical component of strong municipal management. According to Moody's Investors Service, reserves are an important factor in the analysis of a municipality's fiscal health and, therefore, a jurisdiction's fiscal policies should include a plan for maintaining reserves. Rat- ing agencies view sound reserves favorably, thus improving a municipality's rating and its ability to obtain low-cost financing for important projects. The City is proud to report that both Moody's and Standard and Poor's (S&P) awarded their highest credit ratings, Triple A, to the City's General Obligation Bonds for library and community center capital improvements in 2010 and 2013 and reaffirmed these ratings a few times, the last one being in July 2018 by Moody's and February 2019 by S&P. These ratings demonstrate that Palo Alto's prudent financial man- agement and fiscal strength are viewed favorably by credit agencies. The four Utility bonds (1995, 1999, 2009, & 2011) that are rated also received S&P's highest credit rating of Triple A. Moody's has rated these Utility bonds with their second highest (Aa1) or third highest (Aa2) rat- ings. 50 DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 51 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 53 CAPITAL IMPROVEMENT FUND Overview The Capital Improvements Fund, supported by the General Fund and grants and reimburse- ments from other agencies, accounts for general capital investments such as public safety and community facilities. This fund is equivalent to the General Fund Operating Budget; however, it is focused on capital investments. Examples of projects accounted for within the Capital Improvement Fund include street maintenance, traffic signal and sidewalk modifications, park renovations, and improvements to libraries, community centers, and public safety facilities. For the entire Capital Improvement Fund, 100 projects are programmed over the 2020-2024 CIP, with a cumulative total cost of $342.3 million. Of this amount, $86.1 million is appropriated for Fiscal Year 2020, which includes $34.1 million being reappropriated for the continuation of proj- ects approved by the City Council in prior fiscal years. The budget for the Capital Improvement Fund is divided into six categories: Buildings and Facilities, Department Technology Upgrades and Improvements, Parks and Open Space, Streets and Sidewalks, Traffic and Transportation, and Administration. The primary funding source for the Capital Improvement Fund is the annual transfer from the General Fund. In Fiscal Year 2020, this transfer will be $28.3 million, which includes the annual base transfer of $15.3 million, the City Council approved Transient Occu- pancy Tax transfer of $11.8 million to support the City Council approved Infrastructure Plan, and estimated interest earnings of $1.2 million. The Infrastructure Plan (IP), Capital Improvement Fund which consists of nine top prior Expenditures ity capital projects recom- $160,000,000 mended by the Council Infrastructure Committee and i �> $120,000,000 approved by the Council in June • 2014 is accounted for within the / if Capital Improvement Fund. In $80,000,000 the 2019-2023 CIP, the Infra- • i structure Plan was estimated at I •• $249.9 million. Costs for con - $40,000,000 struction have continued to increase since the initial plan was $o approved and as a result of the FY 2016 FY 2018 FY 2020 FY 2022 FY 2024 Actuals Actuals Adopted Projected Projected City Council's decision to defer the Downtown Parking Garage (PL -15007), the Downtown Automated Parking Guidance Sys- tems, Access Controls, and Revenue Collection Equipment (PL -15002) is recommended to be added as the tenth IP project to mitigate parking congestion in downtown. New cost estimates and the additional project have increased the total cost of the IP to approximately $280.6 mil- lion, with $169.2 million programmed over the 2020-2024 CIP. The Infrastructure Plan includes the following projects: • a new public safety building ▪ two fire station replacements 54 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND • the Charleston/Arastradero Corridor Improvements • the Bicycle and Pedestrian Transportation Plan • the Highway 101 Pedestrian/Bicycle Bridge • a new parking garage in the downtown area • a new garage in the California Avenue area • the completion of Byxbee Park • enhanced parking systems and revenue collections equipment in the Downtown area The Fire Station #3 Replacement project was the first of the IP projects to begin construction in Fiscal Year 2018 and is anticipated to be complete in Summer 2019. The construction of the Charleston/Arastradero Corridor Project (phase 1 and 2) began in Summer 2018 and will be complete in Summer 2019. The New California Avenue Area Parking Garage project began con- struction in Fiscal Year 2019 and is anticipated to be complete in Summer 2020 and the High- way 101 Pedestrian/Bicycle Bridge will be awarded and begin construction in Fiscal Year 2019 and be complete by Fall 2020. At the end of Fiscal Year 2020, it is anticipated that four of the ten projects will be complete and all will be done by Fiscal Year 2023. Builc incs anc Facilities The Buildings and Facilities category includes projects to maintain the City's existing buildings and facilities as well as projects that provide funding for new facilities. Buildings and facilities include City Hall, other City staff office locations, community centers, libraries, theaters, fire sta- tions, park restrooms, parking garages, and City -owned facilities leased to private parties. Proj- ects to improve the Cubberley Community Center are included separately within the Cubberley Property Infrastructure Fund and discussed elsewhere in this document. The 2020-2024 CIP includes projects totaling $183.1 million in this category, with $26.5 million allocated in Fiscal Year 2020. Of this amount, $10.5 million is recommended to be reappropriated for the continua- tion of projects approved by the City Council in prior fiscal years. The Buildings and Facilities category includes the following Council Infrastructure Plan projects: Public Safety Building, Fire Station #3 Replacement, Fire Station #4 Replacement, Downtown Parking Garage, and Califor- nia Avenue Area Parking Garage. These projects account for $215.1 million or 77% of the total Infrastructure Plan. The total funding amount of $183.1 million for Building and Facilities over the 2020-2024 CIP represents approximately 53% of the total Capital Improvement Fund CIP Plan. Infrastructure Inventory - Summary of Buildings & Facilities CLASSIFICATION QUANTITY SQUARE FOOTAGE Civic Center & Municipal Services 2 Center Community Centers Libraries Fire Stations Parking Garages 3 5 6 8 157,593 68,752 91,916 25,847 982,966 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 55 CAPITAL IMPROVEMENT FUND Recent Accomplishments • Construction of the Fire Station #3 Replacement project is anticipated to be completed in Summer 2019. • Began construction of the California Avenue Parking Garage. • Completion of the City Hall fourth and fifth floor remodels. • Completion of the Lucie Stern Community Center Electrical and Mechanical Upgrades project. • Completion of the Baylands Boardwalk Improvements project in January 2019. 2020-2024 Capital Improvement Program Recurring Projects There are seven recurring projects in the Buildings and Facilities category: • Americans With Disabilities Act Compliance (2020: $0.8 million, 2020-2024 CIP: $3.0 million) • Building Systems Improvements (2020: $0.4 million, 2020-2024 CIP: $1.7 million) • City Bridge Improvements (2020: $0.02 million, 2020-2024 CIP: $1.2 million) • City Facility Parking Lot Maintenance (2020: $1.0 million, 2020-2024 CIP: $3.6 million) • Facility Interior Finishes Replacement (2020: $1.2 million, 2020-2024 CIP: $2.8 million) • Roofing Replacement (2020: $0.7 million, 2020-2024 CIP: $3.7 million) • University Avenue Parking Improvements (2020: $0.02 million, 2020-2024 CIP: $0.9 million) A new project in Fiscal Year 2020 is the City Bridge Improvements project ($0.02 million) that will begin implementing the recommendations provided in the Structural Bridge Assessment Study that was completed in 2017. Activities planned for Fiscal Year 2020 under these projects include parking lot resurfacing at the Baylands Athletic Center and Lucie Stern Drive Thru-Park- ing Area. Other work includes LED lighting conversion for the Rinconada and Mitchell Park ten- nis courts, re -roofing the Avenidas Senior Center, and interior finishes at the Children's Library and the Customer Services Area at City Hall. Finally, the Americans with Disabilities Act Compli- ance project will begin to implement the updates recommended in the ADA Transition Plan. Non -Recurring Projects Final design work on the Public Safety Building will be a high priority in Fiscal Year 2020, and construction of the California Avenue Parking Garage project will continue. Other significant activities planned for Fiscal Year 2020 include completion of the Ventura Building Improve- ments project and the MSC Electrical and Mechanical Upgrade project. Additional funding pro- vided in Fiscal Year 2020 ($4.6 million), offset by additional reimbursement funding from Enterprise Funds, will allow the construction of the full scope for the Municipal Service Center (MSC) Electrical and Mechanical Upgrades project. Another new project in Fiscal Year 2020 is the City Facilities Assessment and Record Plan Man- agement System project ($0.3 million) that will provide funding for a comprehensive City-wide assessment of all existing buildings. 56 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Department Technology Upera Improvements c es and This category includes projects to replace public safety related technology equipment based on its useful life and standard replacement schedule. In the 2020-2024 CIP there are seven projects in this category, six for the Fire Department and one for the Police Department. The total fund- ing amount of $1.8 million for Department Technology Upgrades and Improvements over the 2020-2024 CIP represents approximately one percent of the total Capital Improvement Fund CIP Plan. 2020-2024 Capital Improvement Program Non -Recurring Projects All of the projects in this category are non -recurring projects, but the equipment will be pro- grammed to be replaced on a regular schedule to ensure it is not used beyond its useful life. Six of the projects are new for the 2020-2024 CIP including: • Automated External Defibrillator Replacement (2020-2024 CIP: $0.2 million) • Cardiac Monitor Replacement (2020: $0.9 million, 2020-2024 CIP: $0.9 million) • Extrication Tool Replacement (2020-2024 CIP: $0.2 million) • Police Video Recording Systems Replacement (2020: $0.2 million, 2020-2024 CIP: $0.3 million) • Self -Contained Breathing Apparatus (SCBA) Air Compressor Replacement (2020: $0.1 million, 2020-2024 CIP: $0.09 million) • Thermal Imaging Cameras Replacement (2020: $0.1 million, 2020-2024 CIP: $0.1 million) Parks anc Open Space Maintenance, repair, and replacement of parks and open space amenities are managed jointly by the Community Services and Public Works Departments. Generally, Community Services oversees smaller projects as well as recurring projects while Public Works Engineering Services facilitates major one-time projects. The 2020-2024 CIP includes funding totaling $26.4 million in this category, with $7.4 million allocated in Fiscal Year 2020. Of this amount, $2.3 million is rec- ommended to be reappropriated for the continuation of projects approved by the City Council in prior fiscal years. The Parks and Open Space category includes the Council Infrastructure Plan project for Byxbee Park Completion. This project accounts for $3.6 million or one percent of the total Infrastructure Plan. The total funding amount of $26.4 million for Parks and Open Space over the 2020-2024 CIP represents approximately eight percent of the total Capital Improvement Fund CIP Plan. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 57 CAPITAL IMPROVEMENT FUND Infrastructure Inventory - Summary of Parks & Open Space CLASSIFICATION QUANTITY Parks City Open Space/Conservation Lands Parks, Preserves, and Open Space Acreage Picnic Areas 33 4 4,385 39 Athletic Fields 33 Recent Accomplishments • In February 2019 the City was recognized with an award of excellence from the California Park and Recreation Society for the Baylands Golf Links. This award recognizes contributions towards environmental sustainability, accommodation of flood protection needs, and reservation of land for future recreation use. • Brick pathway and landscape improvements at the Lucie Stern Community Center. • Repaired and opened two closed sections of Los Trancos and Coastanoan Trails in Foothills Park. ▪ Dock repairs to Sailing Station in Baylands. 2020-2024 Capital Improvement Program Recurring Projects There are seven recurring projects in the Parks and Open Space category: • Art in Public Spaces (2020: $1.1 million, 2020-2024 CIP: $2.7 million) • Athletic Courts Resurfacing (2020: $0.3 million, 2020-2024 CIP: $1.4 million) • Benches, Signage, Fencing, Walkways, and Perimeter Landscaping (2020: $0.2 million, 2020-2024 CIP: $1.1 million) • Off Road Pathway Resurfacing and Repair (2020: $0.5 million, 2020-2024 CIP: $1.0 million) • Open Space Lakes and Ponds (2020: $0.05 million, 2020-2024 CIP: $0.3 million) • Open Space Trails and Amenities (2020: $0.2 million, 2020-2024 CIP: $1.2 million) ▪ Parks and Open Space Emergency Repairs (2020: $0.1 million, 2020-2024 CIP: $1.1 million) Non -Recurring Projects Significant projects in this category during the 2020-2024 CIP include improvements at various parks (Boulware, Byxbee, Cameron, Ramos, and Rinconada). Other investments in open space areas are also included in the CIP plan, such as Golf Course Driving Range Net and Artificial Turf Replacement, a Baylands Comprehensive Conservation Plan, and a Byxbee Park Completion project. The Baylands Comprehensive Conservation Plan will examine native vegetation, wildlife habitat resources, and wildlife -appropriate public access for the entire Baylands, including Byx- bee Park. The preparation of this plan will provide needed information on the best areas to maintain as wildlife habitat and appropriate areas to develop trails or other recreation amenities. The project now also includes design for interpretive messaging and design for placement of 58 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND public art. Funding in the 2020-2024 CIP plan includes $3.0 million for a Byxbee Park Comple- tion project, which is part of the Infrastructure Plan and mostly offset with funds from park ded- ication impact fees, to complete improvements to Byxbee Park since the landfill capping work is finished. Streets anc Sidewalks The Streets and Sidewalks category includes projects to maintain and repair the City's streets, sidewalks, bridges, streetlights, and other related infrastructure such as curb and gutter, medi- ans, and thermoplastic lane markings. This category has seen significant funding increases in recent years in response to City Council goals and recommendations of the Infrastructure Blue Ribbon Commission (IBRC). The 2020-2024 CIP includes funding totaling $51.0 million in this category, with $16.1 million allocated in Fiscal Year 2020. Of this amount, $5.6 million is recom- mended to be reappropriated for the continuation of projects approved by the City Council in prior fiscal years. In 2011, the City Council increased funding for the Street Maintenance program and set a goal of raising the citywide average Pavement Condition Index (PCI) score from 72 to 85 by 2021. A PCI score of 85 represents "very good" to "excellent" pavement conditions and the goal was reached in 2018, three years earlier than the initial goal. The funding level for Side- walk Repairs was also increased to allow the Sidewalks program to eliminate its accumulation of deferred maintenance or "catch-up" work and to achieve its 1986 goal of completing work in all 23 sidewalk "districts" by 2016. An assessment study for sidewalk repairs was completed in early 2019 and offers suggestions for establishing goals and priorities for the sidewalk repair project moving forward. The total funding amount of $51.0 million for Streets and Sidewalks represents approximately 15 percent of the total Capital Improvement Fund CIP Plan. Infrastructure Inventory - Summary of Streets and Sidewalks CLASSIFICATION QUANTITY Streets maintained Sidewalks maintained Streetlights maintained Bridges maintained 471 lane miles 7.5 million square feet 6,500 74 Recent Accomplishments ▪ Increased the citywide average Pavement Condition Index score to 85 at the end of calendar year 2018. 2020-2024 Capital Improvement Program Recurring Projects There are six recurring projects in the Streets and Sidewalks category: • Curb and Gutter Repairs (2020: $0.7 million, 2020-2024 CIP: $1.2 million) ▪ Sidewalk Repairs (2020: $1.5 million, 2020-2024 CIP: $8.4 million) CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 59 CAPITAL IMPROVEMENT FUND • Sign Reflectivity Upgrade (2020: $0.2 million, 2020-2024 CIP: $0.5 million) • Street Lights Improvements (2020: $0.4 million, 2020-2024 CIP: $1.3 million) • Street Maintenance (2020: $9.9 million, 2020-2024 CIP: $34.8 million) • Thermoplastic Lane Marking and Striping (2020: $0.2 million, 2020-2024 CIP: $0.7 million) Activities for Fiscal Year 2020 under these projects consist of ongoing planned repair activities, as well as providing funding for unplanned needs that may arise. The Street Maintenance proj- ect will continue to implement its five-year plan in close coordination with Utilities and Trans- portation projects. With the Pavement Condition Index (PCI) goal met in 2018, the annual Street Maintenance project budget will be reassessed to be funded at a level sufficient to maintain the new street conditions while continuing to focus on streets that have a PCI score of less than 60. The passage of SB1 for Road Maintenance and Rehabilitation is estimated to provide an additional $1.2 million annually starting in Fiscal Year 2019. This funding could supplement and enhance the City's street maintenance program, possibly allowing some funds to be reallocated to other capital projects with Council approval. Non -Recurring Projects While most Streets and Sidewalks work is completed through recurring projects, there are a few non -recurring projects with activities planned for Fiscal Year 2020. Completion of the California Avenue District Gateway Signs project that will update the two gateway monument signs in the California Avenue District. This also includes the Street Lights Condition Assessment project, which will continue to compile an inventory of the City's entire lighting system to determine the best approach to prolong the life of the system. Traffic and Transportation Projects in this category support the development and implementation of a sustainable trans- portation system, including walking, biking, ridesharing, transit, and other methods of non -sin- gle occupancy vehicle (SOV). Planning, design, and construction of Traffic and Transportation projects are managed jointly by the Office of Transportation and the Public Works Department. The 2020-2024 CIP includes funding totaling $77.8 million in this category, with $34.4 million allocated in Fiscal Year 2020. Of this amount, $15.7 million is recommended to be reappropri- ated from Fiscal Year 2019 for projects that are continuing into Fiscal Year 2020. The Traffic and Transportation category includes the following Council Infrastructure Plan projects: Bicycle and Pedestrian Transportation Plan Implementation, Charleston/Arastradero Corridor, the Down- town Automated Parking Guidance Systems, Access Controls, and Revenue Collection Equip- ment, and the Highway 101 Pedestrian/Bicycle Overpass. These projects account for $61.9 million or 22% of the total Infrastructure Plan. The overall funding level of $77.8 million for pro- grammed projects represents 23% of the total Capital Improvement Fund CIP Plan. Recent Accomplishments • Completed Phases 1 and 2 of the Charleston/Arastradero Corridor Improvements project. • Completed design, access, easement, and maintenance agreements for the Highway 101 Pedestrian/Bicycle Overpass project. 60 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND • Constructed major portions of Phase 1 of the Neighborhood Traffic Safety and Bicycle Boulevard Project. Installed a new high visibility crosswalk, bulb -out, and ADA ramps at Colorado Ave/Sandra Place. 2020-2024 Capital Improvement Program Recurring Projects There are four recurring projects within the Traffic and Transportation category. • Bicycle and Pedestrian Transportation Plan Implementation (2020: $2:1 million, 2020-2024 CIP: $11.1 million) • Parking District Implementation (2020: $0.2 million, 2020-2024 CIP: $1.0 million) • Safe Routes to Schools (2020: $0.2 million, 2020-2024 CIP: $1.9 million) • Traffic Signal and Intelligent Transportation Systems (2020: $2.4 million, 2020-2024 CIP: $5.8 million) • Transportation and Parking Improvements (2020: $0.3 million, 2020-2024 CIP: $2.3 million) Together, these projects improve transportation and safety and implement the Palo Alto Bicycle and Pedestrian Plan, which represents the majority of funding within this category. This project provides funding for the design and construction of bicycle boulevards, enhanced bikeways, shared -use paths, bicycle parking, and a citywide bicycle sharing system. This project is part of the Infrastructure Plan, and partially funded through transfers from the Stanford University Medical Center Development Agreement Fund. Non -Recurring Projects Non -recurring projects within this category include parking, intersection, and street projects. These projects are for discrete activities such as parking signage, parking wayfinding, intersec- tion improvements, railroad grade separation, or projects not included within the Bicycle and Pedestrian Transportation Plan. There is one new project in Fiscal Year 2020 in this category, Churchill Avenue/Alma Street Railroad Safety Improvement, which will provide safety improve- ments around the railroad tracks at the Alma and Churchill intersection. In addition, there are several significant projects that fall within this category: • Charleston/Arastradero Corridor Improvements (2020: $6.3 million, 2020-2024 CIP: $6.3 million) • El Camino Real Pedestrian Safety and Streetscape (2020: $0.8 million, 2020-2024 CIP: $6.3 million) • Embarcadero Road at El Camino Improvements (2020-2024 CIP: $6.5 million) • Quarry Road Improvements and Transit Center Access (2020: $0.5 million, 2020-2024 CIP: $3.8 million) • Railroad Grade Separation (2020: $4.1 million, 2020-2024 $9.5 million) CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 61 CAPITAL IMPROVEMENT FUND Summary of Capital Activity CAPITAL IMPROVEMENT FUND Project Number Project Title FY 2018 Actuals FY 2019 FY 2020 Estimate Adopted FY 2021 FY 2022 FY 2023 FY 2024 5 -Year Total Source of Funds Beginning Fund Balance Infrastructure Reserve Beginning Fund 46,800,273 51,519,893 42,345,288 15,413,296 17,793,952 2,837,899 3,800,944 42,345,288 Balance Reserve: Debt Service 0 0 0 0 0 0 5,000,000 0 Reserve: Infrastructure Plan 24,012,048 25,537,577 1,160,631 0 216,606 0 0 1,160,631 Reserve: Library Bond Proceeds 716,000 638,000 581,000 581,000 581,000 581,000 581,000 581,000 Reserve: Roth Building & Sea Scout Building 4,680,258 4,687,468 4,687,468 4,687,468 4,687,468 4,687,468 4,687,468 4,687,468 TDRs Total Beginning Fund Balance 76,208,579 82,382,938 48,774,387 20,681,764 23,279,026 8,106,367 14,069,412 48,774,387 General Fund Contributions Annual General Fund Capital Transfer 14,602,321 16,958,000 15,323,000 15,697,000 16,081,000 16,473,000 16,875,000 80,449,000 Transfer from General Fund - TOT Funding 8,240,184 9,068,000 11,774,476 16,217,000 16,647,631 17,121,660 17,600,954 79,361,721 Interest Income 1,105,828 1,000,000 1,178,500 1,100,000 1,100,000 1,100,000 1,100,000 5,578,500 PG -06003 Benches, Signage, Walkways, Perimeter 94,200 0 0 0 0 0 0 0 Landscaping Total General Fund Contributions 24,042,533 27,026,000 28,275,976 33,014,000 33,828,631 34,694,660 35,575,954 165,389,221 Project Reimbursements & Fund Transfers Transfer from California Avenue Parking District Fund PE -17004 California Avenue District Gateway Signs PL -16002 Parking Management and System Implementation 150,000 0 0 0 0 0 0 0 0 0 138,000 0 0 0 0 138,000 Total Transfer 150,000 0 138,000 Transfer from Charleston/Arastradero Fund PE -13011 Charleston/Arastradero Corridor Project 0 0 0 0 138,000 12,000 0 0 0 0 0 0 0 Total Transfer 12,000 0 0 0 0 0 0 0 Transfer from Community Center Impact Fee Fund AC -18001 JMZ Renovation 0 1,025.717 671,860 125,498 0 0 0 797,358 PE -08001 Rinconada Park Improvements 0 0 1,999,529 75,000 0 0 0 2,074,529 Total Transfer 0 1,025,717 2,671,389 200,498 0 0 0 2,871,887 62 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Project Number Project Title FY 2018 Actuals FY 2019 Estimate FY 2020 Adopted FY 2021 FY 2022 FY 2023 FY 2024 5 -Year Total Transfer from Fiber Optics Fund AC -86017 Art in Public Spaces 5,700 0 0 0 Total Transfer Transfer from Gas Fund AC -86017 Art in Public Spaces 5,700 0 0 0 0 0 5,700 0 0 0 0 0 0 0 Total Transfer 5,700 0 0 0 0 0 0 0 Transfer from Gas Tax Fund PE -13011 Charleston/Arastradero Corridor Project 0 1,105,567 0 0 0 0 0 0 PL -00026 Safe Routes To School 100,000 100,000 100,000 100,000 100,000 100,000 100,000 500,000 PE -86070 Street Maintenance 1,702,499 1,300,000 2,453,997 2,455,000 2,455,000 2,455,000 2,455,000 12,273,997 Total Transfer 1,802,499 2,505,567 2,553,997 2,555,000 2,555,000 2,555,000 2,555,000 12,773,997 Transfer from Parks Dedication Fee Fund PE -14018 Baylands Boardwalk Improvements PE -18006 Byxbee Park Completion 0 470,000 0 0 0 0 0 0 400,000 0 0 2,400,000 0 0 0 2,400,000 Total Transfer Transfer from Parks Development Impact Fee Fund 400,000 470,000 0 2,400,000 0 0 0 2,400,000 PG 19001 Baylands Athletic Center 10.5 Acre Expansion 0 100,000 0 0 0 0 0 0 Plan PG -18001 Dog Park Installation and Renovation 150,000 0 150,000 0 150,000 0 150,000 450,000 PG -19000 Park Restroom Installation 0 0 350,000 350,000 0 350,000 0 1,050,000 PG -18002 Turf Management Plan 100,000 0 0 0 0 0 0 0 Total Transfer Transfer from Refuse Fund PF-17000 PF-16006 Municipal Service Center A, B, & C Roof Replacement Municipal Service Center Lighting, Mechanical. and Electrical Improvements 250,000 100,000 500,000 350,000 150,000 350,000 150,000 1,500,000 0 0 0 19,000 0 54,000 750 0 0 0 19,750 0 0 0 0 54,000 Total Transfer 0 0 73,000 750 0 0 0 73,750 Transfer from Residential Parking Permits Program Fund PL -16002 Parking Management and System Implementation 0 0 255,000 0 0 0 0 255,000 Total Transfer 0 0 255,000 0 0 255,000 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 63 CAPITAL IMPROVEMENT FUND Project Number Project Title Transfer from San Antonio/West Bayshore Fund PL -05030 Traffic Signal and Intelligent Transportation System Upgrades Total Transfer FY 2018 Actuals FY 2019 Estimate 0 FY 2020 Adopted 0 0 900,000 FY 2022 0 FY 2023 0 FY 2024 5 -Year Total 0 900,000 0 Transfer from Stanford University Medical Center Development Agreement Fund PL -04010 PE -18004 PE -15007 PE -15001 PL -16000 PL -19000 Bicycle and Pedestrian Plan -Implementation Project Fire Station 4 Replacement New Downtown Parking Garage New Public Safety Building Quarry Road Improvements Traffic Signal Emergency Vehicle Preemption Total Transfer Transfer from Stormwater Management Fund PE -13011 Charleston/Arastradero Corridor Project Total Transfer Transfer from Traffic Impact Fee Fund PL -14000 El Camino Real & Churchill Intersection Improvements -Design PL -05030 Traffic Signal and Intelligent Transportation System Upgrades Total Transfer Transfer from University Avenue Parking District Fund O 900,000 0 0 0 0 900,000 5,200,000 0 1,200,000 1,200,000 0 0 0 2,400,000 0 0 0 750,000 0 0 0 750,000 0 0 0 0 9,072,000 0 0 9,072,000 0 0 0 800,000 0 0 0 800,000 550,000 0 200,000 0 1,493,513 0 0 1,693,513 0 11,200 0 0 0 0 0 0 5,750,000 11,200 1,400,000 2,750,000 10,565,513 0 0 14,715,513 330,000 330,000 O 0 0 0 0 330,000 330,000 0 0 0 0 0 0 1,000,000 0 0 0 0 0 0 0 378,361 506,475 383.362 400,000 395,000 0 0 1,178,362 1,378,361 506,475 383,362 400,000 395,000 0 0 1,178,362 PL -15004 Downtown Parking Wayfinding 61,325 280,015 40,000 0 0 0 0 40,000 PE -18002 High Street Parking Garage Waterproofing 50,000 300,000 0 0 0 0 0 0 Study PF-18000 Parking Lot J Elevator Modernization 700,000 50,000 0 0 0 0 0 0 PL -16002 Parking Management & System 0 0 752,220 0 0 0 0 752,220 Implementation PF-14003 University Avenue Parking Improvements 141,759 63,517 343,000 225,000 115,000 75,000 65,000 823,000 Total Transfer Transfer from University Avenue Parking In Lieu Fund PE -15007 New Downtown Parking Garage 953,084 693,532 1,135,220 225,000 115,000 75,000 65,000 1,615,220 0 0 0 5,541,000 0 0 5,541,000 Total Transfer 0 0 0 0 5,541,000 0 0 5,541,000 Transfer from Utilities Administration Fund PE -09003 City Facility Parking Lot Maintenance O 0 O 0 300,000 0 300,000 64 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Project Number FD -19000 PF-02022 Project Title Fire and Utilities Trench Training Facility Facility Interior Finishes Replacement PF-17000 Municipal Service Center A, B, & C Roof Replacement PF-16006 Municipal Service Center Lighting, Mechanical, and Electrical Improvements PE -19001 Water, Gas, Wastewater Office Remodel Total Transfer Transfer from Vehicle Maintenance Fund FY 2018 Actuals FY 2019 Estimate 0 0 O 370,000 FY 2020 Adopted 55,000 FY 2021 0 FY 2022 0 0 169,000 176,000 FY 2023 0 0 FY 2024 5 -Year Total 0 55,000 0 345,000 O 0 684,000 27,000 0 0 0 711,000 0 0 1,944,000 0 0 0 0 1,944,000 0 70,000 654,000 0 0 0 0 654,000 440,000 3,337,000 196,000 176,000 300,000 0 4,009,000 PF-02022 Facility Interior Finishes Replacement 0 0 0 0 0 68,000 0 68,000 PF-17000 Municipal Service Center A, B, & C Roof 0 0 380,000 15,000 0 0 0 395,000 Replacement PF-16006 Municipal Service Center Lighting, Mechanical, 0 0 1,080,000 0 0 0 0 1,080,000 and Electrical Improvements Total Transfer Transfer from Water Fund AC -86017 0 Art in Public Spaces 5,700 Total Transfer Grants/Other Revenue O 1,460,000 15,000 0 68,000 0 1,543,000 0 0 0 0 0 0 0 5,700 0 0 0 0 0 0 0 AC -86017 Art in Public Spaces: Federal Grant and Private 30,000 175,000 0 Donations FD -21000 Automated External Defibrillator Replacement: 0 0 0 Stanford FD -20000 Cardiac Monitor Replacement: Stanford 0 0 161,500 PE -13011 Charleston/Arastradero Corridor Project: VTA 0 1,585 1,824,319 Grant PL -20000 PE -17010 Churchill Avenue/Alma Street Railroad Crossing Safety Improvements: CalTrans Section 130 Civic Center Electrical Upgrade & EV Charger Installation: BAAQMD Grant PL -18000 El Camino Real Pedestrian Safety and Streetscape Project: VTA Grant FD -22000 FD -19000 FD -14002 PG -13003 PE -11011 Extrication Tool Replacement: Stanford Fire and Utilities Trench Training Facility: Stanford Fire Ringdown System Replacement: Stanford 0 O 500,000 17,000 203,000 40,000 O 0 0 O 0 0 O 0 10,400 O 0 45,000 Golf Reconfiguration & Baylands Athletic Center Improvements: SF Creek Joint Powers 9,125,000 2,250,000 and Certificates of Participation Highway 101 Pedestrian/Bicycle Overpass Project: Santa Clara County & OBAG Grants and Google Reimbursement 0 650,000 0 8,700,000 AC -18001 JMZ Renovation: IMLS Grant 10,937 259,187 0 PE -18000 New California Avenue Area Parking Garage: 0 41,995,000 0 Certificates of Participation O 0 0 0 0 38,000 0 0 0 38,000 O 0 0 0 161,500 O 0 0 0 1,824,319 4,000,000 0 0 0 4,500,000 0 0 0 0 40,000 4,655,000 0 0 0 4,655,000 O 42,700 0 0 42,700 O 0 0 0 10,400 0 0 0 0 45,000 O 0 0 0 0 0 0 0 0 8,700,000 0 0 0 0 0 0 0 0 0 0 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 65 CAPITAL IMPROVEMENT FUND Project Number PE -15001 PE -12011 PF-16003 PL -17001 Project Title New Public Safety Building: Certificates of Participation Newell Road/San Francisquito Creek Bridge Replacement: Caltrans & Silicon Valley Water Parking Lot Q Elevator Modernization: Homeowners Association Reimbursement Railroad Grade Separation: Measure B FY 2018 Actuals 0 152,616 FY 2019 Estimate 0 150,600 0 25,591 FY 2020 Adopted FY 2021 0 103,000,000 2,349,400 0 0 FY 2022 0 0 FY 2023 0 0 FY 2024 0 5 -Year Total 103,000,000 0 2,349,400 0 0 0 0 0 0 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 PL -00026 Safe Routes To School: VTA Grant 0 0 0 459,677 459,677 0 0 919,354 FD -20001 Self-Contanied Breathing Apparatus (SCBA) 0 0 16,300 Air Compressor Replacement: Stanford 0 0 0 0 16,300 FD -18000 Self -Contained Breathing Apparatus (SCBA) 160,720 8,800 10,100 0 0 0 0 Replacement: Stanford PO 89003 Sidewalk Repairs: Local Community 50,000 0 0 0 0 0 0 0 Reimbursement PE -86070 Street Maintenance: State Grant 553,501 429,419 2,248,220 421,000 421,000 421,000 421,000 3,932,220 FD -20002 Thermal Imaging Cameras Replacement: 0 0 18,800 0 0 0 0 18,800 Stanford PL -05030 Traffic Signal and Intelligent Transportation 0 400,000 300,000 300,000 300,000 300,000 300,000 1,500,000 System Upgrades: Measure B 10,100 Total Grants/Other Revenue Total Revenue 10,099,774 47,548,182 17,224,039 113,873,677 2,223,377 1,721,000 1,721,000 136,763,093 45,185,351 80,656,673 60,306,983 155,979,925 55,549,521 39,763,660 40,066,954 351,667,043 Total Sources 121,393,930 163,039,611 109,081,370 176,661,689 78,828,547 47,870,027 54,136,366 400,441,430 Use of Funds Buildings & Facilities PF-93009 PE -19002 PE -14018 PE -17006 AC -14001 PE -15029 PF-01003 PF-14004 PE -20001 PE -20002 PE -09003 PE -12017 PE -17002 PE -17008 Americans With Disabilities Act Compliance Animal Shelter Renovation Baylands Boardwalk Improvements Baylands Flood Protection Levee Improvements Baylands Nature Interpretive Center Exhibit Improvements Baylands Nature Interpretive Center Facility Improvements Building Systems Improvements California Avenue Parking District Parking Improvements City Bridge Improvements City Facilities Assessment and Record Plan Management System City Facility Parking Lot Maintenance City Hall First Floor Renovations City Hall Floor 3 Remodel City Hall Floor 4 Remodel 20,248 330,565 827,020 269,000 536,000 502,000 837,000 2,971,020 O 813,179 2,928,100 0 0 0 0 2,928,100 440,915 1,682,766 0 0 0 0 0 0 172,432 1,048,000 0 0 0 0 1,048,000 133,333 16,038 15,200 0 0 0 0 0 0 3,019 2,008 0 0 0 0 0 0 234,058 242,760 419,991 184,854 321,000 301,000 502,000 1,728,845 225,465 0 0 0 0 0 0 O 0 16,000 43,000 214,000 562,000 335,000 1,170,000 O 0 314,000 0 0 0 0 314,000 0 602,517 168,598 1,014,511 590,000 0 2,008,000 0 3,612,511 29,647 203,338 0 0 0 0 0 0 221,259 21,998 0 0 0 0 0 0 0 0 0 0 0 0 47,549 427,451 66 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Project Number PE -17009 Project Title City Hall Floor 5 Remodel PE -19000 City Hall Space Planning PE -17010 PE -18016 PE -15020 Civic Center Electrical Upgrade & EV Charger Installation Civic Center Fire Life Safety and Electrical Upgrades Civic Center Waterproofing Study and Repairs FY 2018 Actuals 106,030 0 35,645 2,536 FY 2019 Estimate 418,970 FY 2020 Adopted 0 2,932 79,000 133,334 22,482 746,948 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5 -Year Total 0 0 0 79,000 0 746,948 602,000 0 0 0 0 602,000 14,416 53,879 585,753 0 0 0 0 585,753 PF-15005 Emergency Facilities Improvement 1,130 14,370 0 0 0 0 0 0 PF-02022 Facility Interior Finishes Replacement 64,705 102,413 1,176,856 298,658 376,931 513,814 450,446 2,816,705 FD -19000 Fire and Utilities Trench Training Facility 0 0 110,000 0 0 0 0 110,000 FD -14002 Fire Ringdown System Replacement 0 326,000 74,000 0 0 0 0 74,000 PF-14002 Fire Station 1 Improvements 9,769 55,000 45,000 0 0 0 0 45,000 PE -15003 Fire Station 3 Replacement 2,991,440 6,021,322 280,000 0 0 0 0 280,000 PE -18004 Fire Station 4 Replacement 0 0 850,000 9,350,000 0 0 0 10,200,000 PE -18002 High and Bryant Street Garages Waterproofing 5,256 226,474 130,000 0 0 0 0 130,000 and Repairs PD -14000 Internal Alarm System Replacement 0 50,769 26,800 0 0 0 0 26,800 AC -18001 JMZRenovation 567,146 841,252 1,775,160 134,498 0 0 0 1,909,658 PE -14015 Lucie Stern Buildings Mechanical and 538,225 2,753,531 0 0 0 0 0 0 Electrical Upgrades PE -09006 Mitchell Park Library and Community Center 55,128 0 0 0 0 0 0 0 PF-17000 Municipal Service Center A, B, & C Roof 0 74,289 1,991,000 81,000 0 0 0 2,072,000 Replacement PF-16006 Municipal Service Center Lighting, Mechanical, 679,305 91,991 6,265,223 0 0 0 0 6,265,223 and Electrical Improvements PE -18000 New California Avenue Area Parking Garage 1,151,014 47,381,808 1,280,000 0 0 0 0 1,280,000 PE -15007 New Downtown Parking Garage 586,377 1,600,000 0 0 26,600,000 0 0 26,600,000 PE -15001 New Public Safety Building 1,686,435 4,922,899 0 103,910,000 3,850,000 0 0 107,760,000 PF-18000 Parking Lot J Elevator Modernization 0 729,324 52,000 0 0 0 0 52,000 PF-16003 Parking Lot 0 Elevator Modernization 16,970 0 0 0 0 0 0 0 AC -18000 Performing Arts Venue Seat Replacement 0 0 419,000 0 0 0 0 419,000 AC 17000 Performing Arts Venues Soft Goods 41,912 0 0 0 0 0 0 0 Replacement PE -11000 Rinconada Library New Construction and 279 0 0 0 0 0 0 0 Improvements PF-00006 Roofing Replacement 225,664 986,196 675,914 387,000 296,229 986,476 1,335,986 3,681,605 PF-07011 Roth Building Maintenance 1,329 2,567 41,073 0 0 0 0 41,073 PE -13012 Structural Assessment of City Bridges 28,595 0 0 0 0 0 0 0 PF-14003 University Avenue Parking Improvements 42,096 63,517 16,000 242,000 246,000 151,000 218,000 873,000 PE -15011 Ventura Buildings Improvements 227,554 141,835 1,968,597 0 0 0 0 1,968,597 PE -19001 Water, Gas, Wastewater Office Remodel 0 2,737 755,000 0 0 0 0 755,000 Total Building & Facilities 11,053,004 71,100,186 26,512,946 115,490,010 32,440,160 5,024,290 3,678,432 183,145,838 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 67 CAPITAL IMPROVEMENT FUND Project Number Project Title Department Technology Upgrades and Improvements FD -21000 FD -20000 FD -22000 PD -20000 FD -20001 FD -18000 FD -20002 Automated External Defibrillator Replacement Cardiac Monitor Replacement Extrication Tool Replacement Police Video Recording Systems Replacement Self-Contanied Breathing Apparatus (SCBA) Air Compressor Replacement Self -Contained Breathing Apparatus (SCBA) Replacement Thermal Imaging Cameras Replacement Total Department Technology Upgrades and Improvements FY 2018 Actuals FY 2019 Estimate FY 2020 Adopted O 0 0 200,000 O 0 850,000 0 O 0 0 0 O 0 150,000 150,000 O 0 86,000 0 698,783 0 48,217 53,000 0 99,000 0 0 FY 2022 0 0 225,000 0 0 FY 2023 0 0 0 0 0 FY 2024 0 0 0 0 0 86,000 5 -Year Total 200,000 850,000 225,000 300,000 O 0 0 53,000 O 0 0 99,000 698,783 48,217 1,238,000 350,000 225,000 0 0 1,813,000 Parks & Open Space AC -86017 Art In Public Spaces 194,373 745,992 1,102,443 1,305,649 183,300 63,800 66,272 2,721,464 PG -06001 Athletic Courts Resurfacing 20,141 759,297 254,000 260,000 276,000 310,000 302,000 1,402,000 PG -19001 Baylands Athletic Center 10.5 Acre Expansion 0 15,032 106,000 0 0 0 0 106,000 Plan PG -17000 Baylands Comprehensive Conservation Plan 117,131 307,398 0 0 0 0 0 0 PE -15028 Baylands Levee Improvements Feasibility 157,000 500 0 0 0 0 0 0 OS -09002 Baylands Levee Repair for Public Safety 0 0 0 0 0 0 373,602 373,602 Access PG -06003 Benches, Signage, Walkways, Perimeter 177,176 392,204 207,000 212,000 225,000 252,000 246,000 1,142,000 Landscaping PE -16000 Bol Park Improvements 0 0 0 0 0 0 295,000 295,000 PE -17005 Boulware Park Improvements 76,633 1,173 473,000 0 0 0 0 473,000 PE -13008 Bowden Park Improvements 27,156 0 0 0 0 0 0 0 PG -15000 Buckeye Creek Hydrology Study 50,852 17,270 0 0 0 0 0 0 PE -18006 Byxbee Park Completion 155,574 401,806 382,620 2,660,000 0 0 0 3,042,620 PE -13020 Byxbee Park Trails 12,454 0 0 0 0 0 0 0 PG -14002 Cameron Park Improvements 0 0 237,000 0 0 0 0 237,000 PG -18001 Dog Park Installation and Renovation 178,283 13,978 177,000 0 193,000 0 211,000 581,000 OS -18000 Foothills Park Boronda Lake Dock 0 0 0 163,000 0 0 0 163,000 Replacement PE -20000 Foothills Park Dam Seepage Investigation & 0 0 36,000 0 0 0 0 36,000 Repairs PE -21000 Foothills Park Improvement Project 0 0 0 424,000 0 0 0 424,000 Foothills Park, Pearson Arastradero Preserve, PG -17001 and Esther Clark Park Comprehensive 0 15,096 355,000 0 116,000 0 0 471,000 Conservation Plan PG -18000 Golf Course Net and Artificial Turf Replacement 0 0 0 0 988,000 PG -13003 PG -21000 PE -18012 PE -21002 Golf Course Reconfiguration & Baylands Athletic Center Improvements Heritage Park Site Amenities Replacement Hoover Park Improvements Johnson Park Renovation 3,547,574 411,224 0 0 0 0 0 0 988,000 0 0 O 0 0 0 128,000 0 0 128,000 O 0 0 0 0 707,000 0 707,000 O 0 0 103,000 1,091,000 0 0 1,194,000 68 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Project Number PE -17000 PE -18010 OS -09001 0S-00002 OS -00001 PG -09002 PG -19000 PE -13003 PE -21001 OS -18001 PG -14001 PG -14000 PE -08001 PE -12003 PE -18015 PG -14003 PG -18002 PG -22000 Project Title Mitchell Park Adobe Creek Bridge Replacement Mitchell Park Improvements Off -Road Pathway Resurfacing And Repair Open Space Lakes And Pond Maintenance Open Space Trails and Amenities Parks and Open Space Emergency Repairs Park Restroom Installation Parks, Trails, Open Space, & Recreation Master Plan Pearson Arastradero Improvement Project Pearson Arastradero Preserve Parking Lot Improvement Peers Park Improvements Ramos Park Improvements Rinconada Park Improvements Rinconada Park Master Plan and Design Robles Park Improvements Seale Park Improvements Turf Management Plan Werry Park Playground Improvements Total Parks & Open Space Streets and Sidewalks FY 2018 Actuals FY 2019 Estimate FY 2020 Adopted FY 2021 95,142 180,706 0 0 FY 2022 0 FY 2023 0 FY 2024 0 5 -Year Total 0 O 0 0 0 0 288,000 1,590,200 1,878,200 133,334 46,753 455,000 121,000 128,000 144,000 141,000 989,000 14,406 105,689 54,000 54,000 58,000 66,000 63,000 295,000 247,976 272,611 248,000 212,000 225,000 252,000 246,000 1,183,000 89,612 148,673 142,000 151,000 193,000 288,000 316,000 1,090,000 0 0 414,000 424,000 0 505,000 0 1,343,000 82,975 209 0 0 0 0 0 0 O 0 0 0 32,000 360,000 0 392,000 O 0 0 188,000 0 0 0 188,000 O 0 0 0 0 296,000 0 296,000 0 0 271,000 0 0 0 0 271,000 2,037,419 177,772 2,364,529 91,000 0 0 0 2,455,529 112,718 8,938 0 0 0 0 0 0 O 0 0 0 866,000 0 0 866,000 0 0 0 400,000 0 0 0 400,000 O 0 118,000 0 0 0 0 118,000 O 0 0 0 128,000 0 0 128,000 7,527,929 4,022,321 7,396,592 6,768,649 4,830,300 3,531,800 3,850,074 26,377,415 PE -17004 California Ave District Gateway Signs 6,875 239 169,886 0 0 0 0 169,886 PE -18001 PO -12001 PE -13017 PE -12011 P0-89003 P0-11000 PE -13014 P0-05054 PE -86070 P0-11001 CalTrain Corridor Video Management System Installation Curb and Gutter Repairs El Camino Median Landscape Improvements Newell Road/San Francisquito Creek Bridge Replacement Sidewalk Repairs Sign Reflectivity Upgrade Street Lights Condition Assessment Street Lights Improvements Street Maintenance Thermoplastic Lane Marking and Striping Total Streets and Sidewalks Traffic and Transportation PL -04010 Bicycle and Pedestrian Plan -Implementation Project PL -11002 California Avenue Transit Hub Corridor Project 727,812 848,321 0 0 0 0 0 0 O 666,741 665,123 136,000 143,000 144,000 144,000 1,232,123 0 0 83,000 963,000 0 0 0 1,046,000 207,311 869,848 2,712,069 0 0 0 0 2,712,069 2,183,689 1,891,442 1,533,576 1,650,000 1,725,000 1,741,000 1,740,000 8,389,576 O 121,454 189,463 68,000 71,000 72,000 72,000 472,463 0 8,605 224,078 0 0 0 0 224,078 58,759 70,623 404,152 205,000 214,000 216,000 216,000 1,255,152 7,329,378 8,875,700 9,864,243 5,981,000 6,212,000 6,266,000 6,473,000 34,796,243 42.346 28,832 231,455 102,000 107,000 108,000 108,000 656,455 10,556,170 13,381,805 16,077,045 9,105,000 8,472,000 8,547,000 8,753,000 50,954,045 3,814,002 3,000,000 2,090,000 3,150,000 2,950,000 2,950,000 0 11,140,000 3,436 0 0 0 0 0 0 0 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 69 CAPITAL IMPROVEMENT FUND Project Number PE -13011 PL -20000 PL -14000 Churchill Avenue Enhanced Bikeway PL -15002 Project Title Charleston/Arastradero Corridor Project Churchill Avenue/Alma Street Railroad Crossing Safety Improvements Downtown Automated Parking Guidance Systems, Access Controls, and Revenue Collection Equipment PL -16001 Downtown Mobility and Safety Improvements PL -15004 Downtown Parking Wayfinding PL -18000 El Camino Real Pedestrian Safety and Streetscape Project PL -15001 Embarcadero Road at El Camino Real Improvements PL -19000 Emergency Vehicle Traffic Signal Preemption System Pilot PE -11011 Highway 101 Pedestrian/Bicycle Overpass Project PL -14001 Midtown Connector PL -15003 PL -16002 Parking District Implementation Parking Management & System Implementation FY 2018 Actuals 932,814 0 34,799 14,436 49,183 5,047 FY 2019 Estimate 10,630,123 0 57,492 132,734 FY 2020 Adopted FY 2021 6,305,200 0 513,000 4,301,000 3,075,000 0 1,189,000 1,398,000 FY 2022 0 0 0 FY 2023 0 0 0 0 FY 2024 5 -Year Total 0 6,305,200 0 4,814,000 0 3,075,000 0 2,587,000 2,235,388 0 0 0 0 0 0 791,187 272,000 0 0 0 0 272,000 4,828 126,975 823,000 5,526,750 0 0 0 6,349,750 125,727 200,000 0 1,076,000 5,412,000 0 0 6,488,000 0 597,125 0 0 0 0 0 0 1,324,563 3,436,406 11,250,000 0 0 0 0 11,250,000 0 53,120 0 0 0 0 0 0 254,646 204,588 154,000 161,000 167,000 233,000 241,000 956,000 0 116,123 1,171,000 0 0 0 0 1,171,000 PL -16000 Quarry Road Improvements 284,238 572,757 513,000 323,000 3,013,000 0 0 3,849,000 PL -17001 Railroad Grade Separation 552,824 2,004,237 4,108,000 1,076,000 1,116,000 1,553,000 1,605,000 9,458,000 PL -00026 Safe Routes To School 377,828 146,835 214,200 639,677 663,677 210,000 217,000 1,944,554 PL -05030 PL -12000 Traffic Signal and Intelligent Transportation System Transportation and Parking Improvements 353,926 710,993 2,356,500 753,000 775,000 909,000 979,000 5,772,500 632,352 369,083 337,000 403,000 418,000 582,000 602,000 2,342,000 Total Traffic and Transportation 8,764,649 25,385,166 34,370,900 18,807,427 14,514,677 6,437,000 3,644,000 77,774,004 Administration AS -10000 Capital Improvement Fund Administration 103,338 309,529 469,123 481,577 502,043 522,525 251,021 2,226,289 Total Administration 103,338 309,529 469,123 481,577 502,043 522,525 251,021 2,226,289 Total Project Expenses 38,703,873 114,247,224 86,064,606 151,002,663 60,984,180 24,062,615 20,176,527 342,290,591 Transfers to Other Funds General Fund General Benefits Funds Total Transfers to Other Funds Debt Service Certificates of Participation Debt Repayment (New California Avenue Area Parking Garage) Certificates of Participation Debt Repayment (New Public Safety Building) 7,500 0 0 0 0 0 0 0 108,006 0 0 0 0 0 0 0 115,506 0 0 0 0 0 0 0 0 0 2,335,000 2,380,000 2,380,000 2,380,000 2,380,000 11,855,000 0 0 0 0 7,358,000 7,358,000 7,358,000 22,074,000 70 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Project Number Project Title Golf Course Certificates of Participation Bond Issuance Total Debt Service Total Expenses FY 2018 Actuals FY 2019 Estimate 191,613 18,000 FY 2020 Adopted 0 FY 2021 0 FY 2022 0 FY 2023 0 FY 2024 0 5 -Year Total 191,613 18,000 2,335,000 2,380,000 9,738,000 9,738,000 9,738,000 33,929,000 39,010,992 114,265,224 88,399,606 153,382,663 70,722,180 33,800,615 29,914,527 376,219,591 Reserves Reserve for Roth Building & Sea Scout Building TDRs Library Bond Proceeds Reserve for Infrastructure Plan Reserve for Debt Service 4,687,468 4,687,468 4,687,468 4,687,468 4,687,468 4,687,468 4,687,468 4,687,468 638,000 581,000 581,000 581,000 581,000 581,000 581,000 581,000 25,537,577 1,160,631 0 216,606 0 0 0 0 0 0 0 0 0 5,000,000 10,000,000 10,000,000 Reserve for Future Capital Needs 0 0 0 0 0 0 5,000,000 5,000,000 Total Reserves Total Ending Fund Balance (Infrastructure Reserve) 30,863,045 6,429,099 5,268,468 5,485,074 5,268,468 10,268,468 20,268,468 20,268,468 51,519,893 42,345,288 15,413,296 17,793,952 2,837,899 3,800,944 3,953,371 3,953,371 Total Uses 121,393,930 163,039,611 109,081,370 176,661,689 78,828,547 47,870,027 54,136,366 400,441,430 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 71 CITY OF PALO ALTO City of Palo Alto 2020-2024 Adopted Capital Improvement Program, General Fund 1 AC -18000 2 AC -18001 3 FD -19000 4 PE -15001 5 PE -15003 6 PE -15007 7 PE -15011 8 PE -15020 9 PE -17006 10 PE -17010 11 PE -18000 12 PE -18004 13 PE -18016 14 PE -19000 15 PE -19001 16 PE -19002 17 PF-07011 18 PF-16006 19 PF-17000 20 PF-18000 1 OS -00002 2 OS -09002 3 OS -18000 4 OS -18001 5 PE -08001 6 PE -16000 7 PE -17005 8 PE -18006 9 PE -18010 10 PE -18012 11 PE -18015 12 PE -20000 13 PE -21000 14 PE -21001 15 PE -21002 16 PG -14000 17 PG -14001 18 PG -14002 19 PG -14003 20 PG -17001 21 PG -18000 22 PG -19001 23 PG -21000 24 PG -22000 1 PE -12011 2 PE -17004 1 PE -11011 2 PE -13011 3 PL -14000 4 PL -15001 5 PL -15002 6 PL -15004 7 PL -16000 8 PL -16002 9 PL -18000 10 PL -20000 BUILDINGS AND FACILITIES Performing Arts Venues Seat Replacement JMZ Renovation Fire and Utilities Trench Training Facility New Public Safety Building Fire Station 3 Replacement New Downtown Parking Garage Ventura Buildings Improvements Civic Center Waterproofing Study and Repairs Baylands Flood Protection Levee Improvements Civic Center Electrical Upgrade & EV Charger Installation New California Avenue Area Parking Garage Fire Station 4 Replacement Civic Center Fire Life Safety Upgrades City Hall Space Planning Water, Gas, Wastewater Office Remodel Animal Shelter Renovation Roth Building Maintenance Municipal Service Center Lighting, Mechanical, and Electrical Improvements Municipal Service Center A, B, & C Roof Replacement Parking Lot J Elevator Modernization Note: PARKS AND OPEN SPACE Open Space Lakes And Pond Maintenance Baylands Levee Repair for Public Safety Access Foothills Park Boronda Lake Dock Replacement Pearson Arastradero Preserve Parking Lot Improvement Rinconada Park Improvements Bol Park Improvements Boulware Park Improvements Byxbee Park Completion Mitchell Park Improvements Hoover Park Improvements Robles Park Improvements Foothills Park Dam Seepage Investigation and Repairs Foothills Park Improvement Project Pearson Arastradero Improvement Project Johnson Park Renovation Ramos Park Improvements Peers Park Improvements Cameron Park Improvements Seale Park Improvements Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Conservation Plan Golf Course Net and Artificial Turf Replacement Baylands Athletic Center 10.5 Acre Expansion Plan Heritage Park Site Amenities Replacement Werry Park Playground Improvements STREETS AND SIDEWALKS Newell Road/San Francisquito Creek Bridge Replacement California Avenue District Gateway Signs TRAFFIC AND TRANSPORTATION Highway 101 Pedestrian/Bicycle Overpass Project Charleston/Arastradero Corridor Project Churchill Avenue Enhanced Bikeway Embarcadero Road at El Camino Improvements Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collection Equip. Downtown Parking Wayfinding Quarry Road Improvements and Transit Center Access Downtown Parking Management and System Implementatioi/ t n, El Camino Real Pedestrian Safety and Streetscape Project -; 2 —J Improvements 7Nr-\\:\.:----v-i ),('-m\ .,/= L7 --• \-----;_31,- %.',..c /..,,N \ \ %_ ..,__/j \ \\,-,--.� � } I ,�I� D 71 -7==a,..1 :r..../.„ D1 ID DDDL--i' D L\,,,, =oo 1�E 0 '��;' tano �noo❑❑❑❑ HL1202o� nno ,1=DDCC_�fi'r$' 1117__ ooCllTZr2p=,o- DDC15 =CJe°°e D[�L-6''f�IL13_1i_i Project Locations are Approximate 10 1311 1� " j YI).1\56))). Qk\(J..( nnnn Churchill Avenue/Alma Street Railroad Crossing Safety �L t. Doe Doe -"\e' // f 1-11 i in n 2 rrI Din 21 22, / ItJ LJLj 18 19 , i___,L-mr___.:_. . . .. i __.1 \% ,i,i7;1==.97pirT) i .----7'W,<\ \ OL. 1 P - I ' / � L dl I1)I1 u t �� I FI i�LI =0111 lj 6 \.Jr \ i I II I r` [—imp ?) ICJ 12 1-1=7712? J /�ff L 11 nnnn-rnF�' � I C� I 1 �Fi n n _ �� � nnnnnnnna , C i C] Idol1=1C7 �] { I L,' DDD ►'�? �r TlTfl'fLf'Li'f.TT�6� EITnn-nn j I I�� 111 F IL11_ I CI-, 7 1 11 J 7 flfl.[1 IFIET=Vii-iocon I[ t [7-7, 4 2 JR-if ULLI, 11,3F irr I�1L, I� 1�= r-====5;'1 LS- al v`=---- A if PROJECTS IN VARIOUS LOCATIONS NOT SHOWN ON MAP 21 FD -14002 22 PE -20001 23 PE -20002 24 PE -09003 25 PF-00006 26 PF-01003 27 PF-02022 28 PF-14003 29 PF-93009 25 AC -86017 26 OS -00001 27 OS -09001 28 PG -06001 29 PG -06003 30 PG -09002 31 PG -18001 32 PG -18002 33 PG -19000 3 PE -13014 4 PE -13017 5 PE -86070 6 P0-05054 7 P0-11000 8 P0-11001 9 P0-12001 10 P0-89003 11 PL -04010 12 PL -05030 13 PL -12000 14 PL -15003 15 PL -17001 16 PL -19000 17 PL -00026 Fire Ringdown System Replacement City Bridge Improvements City Facilities Assessment and Record Plan Management System City Facility Parking Lot Maintenance Roofing Replacement Building Systems Improvements Facility Interior Finishes Replacement University Avenue Parking Improvements Americans With Disabilities Act Compliance Art In Public Spaces Open Space Trails and Amenities Off -Road Pathway Resurfacing And Repair Tennis and Basketball Court Resurfacing Benches, Signage, Walkways, Perimeter Landscaping Park and Open Space Emergency Repairs Dog Park Installation and Renovation Turf Management Plan Park Restroom Installation Street Lights Condition Assessment El Camino Median Landscape Improvements Street Maintenance Street Lights Improvements Sign Reflectivity Upgrade Thermoplastic Lane Marking and Striping Curb and Gutter Repairs Sidewalk Repairs Bicycle and Pedestrian Transportation Plan Implementation Traffic Signal and Intelligent Transportation Systems Transportation and Parking Improvements Parking District Implementation Railroad Grade Separation and Safety Improvements Emergency Vehicle Traffic Signal Preemption System Pilot Safe Routes To School 4 14 Pearson Arastradero Preserve ll CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 73 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Buildings and Facilities CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 75 CAPITAL IMPROVEMENT FUND Palo Alto Airport Terminal, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-93009 Americans With Disabilities Act Compliance Description This project provides funding for accessibility upgrades to City facilities and equipment. It includes continued funding for improvements such as path of travel, restroom upgrades, drink- ing fountains, and counters. This funding will also be utilized for other CIP project design or con- struction phases where accessibility improvements are identified. Justification In order to comply with the Americans with Disabilities Act (ADA) of 1990 and related regula- tions, the City prepared a Transition Plan and Self -Evaluation Final Study that identified physical obstacles and described improvements to make facilities, programs, and services accessible. Implementation of this program is ongoing. Supplemental Information The ADA Transition Plan, updated in early 2019, established a schedule for accessibility upgrades to City facilities. Significant Changes 2020-2024 CIP: Funding added to begin implementation of updated ADA Transition Plan that identified additional needs for City facilities. 76 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2019 Years Budget N/A 669,585 N/A 669,585 FY 2019 Est. FY 2022 5 Year CIP Total 330,565 827,020 269,000 536,000 502,000 837,000 2,971,020 330,565 827,020 269,000 536,000 502,000 837,000 2,971,020 Ex aenciture Schedule Beyond 5 Year CIP Total 0 N/A N/A Project Phase Construction Design Total Prior Years N/A N/A N/A FY 2019 FY 2019 Budget Est. 647,769 21,816 669,585 330,565 FY 2020 827,020 0 0 330,565 827,020 FY 2021 269,000 0 269,000 FY 2022 536,000 0 536,000 FY 2023 502,000 0 502,000 FY 2024 837,000 0 837,000 5 Year CIP Total Beyond 5 Year CIP Total 2,971,020 0 2,971,020 0 0 N/A N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Efficient and Effective Service Delivery Goal: C-1 Policy: C-1.8 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 77 CAPITAL IMPROVEMENT FUND City of Palo Alto Animal Shelter Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3281 East Bayshore Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2018 Initial Project Completion: Winter 2018 Revised Project Start: Revised Project Completion: Summer 2020 Project Number: PE -19002 Animal Shelter Renovation Description This project provides funding for interim facility improvements to the Animal Shelter that accompany operation of the shelter by a contractor. The improvements include expanding and remodeling the medical suite, providing a new 900 square foot modular building for office space, public educational programs, and expanded kennels. Justification The Animal Shelter, built in 1972, is outdated and does not meet modern standards for medical care. Fundraising for construction of a new, modern animal shelter will be needed but interim improvements to the current shelter are needed for Pets In Need to successfully operate the facility. Significant Changes 2020-2024 CIP: The agreement with Pets In Need was approved by Council in November 2018 and included an increase of $2.8 million in this project. This project was originally intended to fund works by Pets In Need but the work will now be managed by Public Works. Funding Sources Schedule Prior FY 2019 Funding Source Years Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Capital Improvement Fund Total O 1,631,279 813,179 2,928,100 O 1,631,279 813,179 2,928,100 0 0 0 01 0 0 O 2,928,100 O 2,928,100 O 3,741,279 O 3,741,279 78 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenditure Schedule Prior FY 2019 Project Phase Years Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total O 1,631,279 O 1,631,279 813,179 2,928,100 813,179 2,928,100 0 0 0 0 0 01 O 2,928,100 O 2,928,100 O 3,741,279 O 3,741,279 Operating Impact There are no additional operating impacts anticipated from this project. Maintenance costs at the facility will be covered by Pets In Need as stipulated in the agreement with the City. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 79 CAPITAL IMPROVEMENT FUND Baylands Levee, 2016 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Baylands Nature Preserve (2500 Embarcadero Road) Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Fall 2017 Revised Project Start: Spring 2019 Revised Project Completion: Fall 2021 Project Number: PE -17006 Baylands Flood Protection Levee Improvements Description This project provides funding for the design and environmental review of improvements to the existing network of flood protection levees in the Palo Alto Baylands between the San Francis- quito Creek and Mountain View. The project will be designed to provide one percent (100 -year) protection from tidal flooding, including the impacts of 50 years of future sea level rise. Justification Approximately 2,700 properties in Palo Alto are subject to tidal flooding and are thereby required to purchase flood insurance and face restrictions on construction of new or remodeled buildings. Future construction of this project would provide flood protection, as well as relief to residents and businesses from flood insurance costs and building restrictions. Supplemental Information This project will be implemented as an element of the San Francisquito Creek Joint Powers Authority (JPA) SAFER Bay Project, which is designing improvements to the Bayfront levees between Mountain View and Redwood City. The project will also be coordinated with the Santa Clara Valley Water District and the City of Mountain View, who are pursuing independent stud- ies of potential levee improvements. Construction funding will likely be sought through a regional ballot measure for a special tax or assessment in the affected communities. 80 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET Capital Improvement Fund Total CAPITAL IMPROVEMENT FUND Significant Changes 2020-2024 CIP: The project has been delayed due to staffing constraints and required coordi- nation with other agencies. 2018-2022 CIP: The project start and completion dates have been extended due to staff work- load constraints. 2017-2021 CIP: Project established. Funding Sources Schedule Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 133,333 1,172,432 172,432 1,048,000 0 0 0 133,333 1,172,432 172,432 1,048,000 0 0 0 Prior Years FY 2019 Budget Construction 0 1,133,333 Design Total 133,333 39,099 Expenditure Schedule FY 2019 Est. FY 2020 172,432 1,048,000 0 0 133,333 1,172,432 172,432 1,048,000 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5Year CIP Total O 1,048,000 O 1,048,000 FY 2024 5 Year CIP Total O 1,048,000 O 0 O 1,048,000 Beyond 5 Year CIP Total 0 1,353,765 O 1,353,765 Beyond 5 Year CIP Total 0 1,220,432 O 133,333 O 1,353,765 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-2.12 Program: S2.12.2 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission San Francisquito Creek Joint Powers Authority Environmental Impact Analysis: This project will require an environmental assessment in accordance with CEQA guidelines. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 81 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-01003 AC gas package unit Municipal Services Center Building C, January 2015 Building Systems Improvements Description This project provides funding for electrical, mechanical, plumbing, structural, and security upgrades as required at various City facilities. Upgrades may include main and emergency power sources, light fixtures, fire alarm systems, heating and ventilation equipment, Building Management System (BMS) controls, structural reinforcements or repair, security card access, and camera systems. Justification This project provides funding for system upgrades in facilities with systems that are overloaded or are no longer efficient. Heating and air-conditioning units in many older buildings are at the end of their useful life and require replacement. BMS control systems in some facilities are out- dated and have limited or no vendor support. Structural systems have become damaged or fatigued due to heavier equipment requirements or increased loading. Increased security requirements for facilities and IT network systems require the need for the installation of card access and camera systems. This project also provides funding for replacement of unforeseen equipment failures. While upgrading equipment, staff selects the most energy efficient equip- ment, including premium efficiency motors, and incorporates the use of energy saving technol- ogies such as variable frequency drives whenever possible. Supplemental Information The Department of Public Works uses a computerized asset management tracking software to assist in identifying the maintenance and replacement needs addressed through this CIP. Proj- ects identified for upcoming work include: 82 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Fiscal Year 2020: Convert Rinconada and Mitchell Park tennis court lights to LED. Also new lighting controls for Rinconada and Mitchell Park tennis courts and new cooling tower fill media for City Hall. Fiscal Year 2021: Replace electrical panels at Fire Station #5 and replace domestic water con- trol system at City Hall. Fiscal Year 2022: Install HVAC equipment in the Art Center basement. Replace BMS controls for the Lucie Stern Community Theater. Fiscal Year 2023: Upgrade LED lighting in City parks. New Children's Pool boilers (4ea), roof top furnaces, exhaust fans, and dehumidifiers. Fiscal Year 2024: Replace electrical panel at the Golf Club House and Cafe. Significant Changes 2020-2024 CIP: All programmed projects were pushed out a year since FY 2019 funding was needed for a new chiller located at City Hall. Funding Sources Schedule Funding Source Capital Improvement Fund Total Construction Total Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total N/A 242,751 242,760 419,991 184,854 321,000 301,000 502,000 1,728,845 N/A 242,751 242,760 419,991 184,854 321,000 301,000 502,000 1,728,845 Prior FY 2019 Years Budget N/A N/A 242,751 242,760 419,991 184,854 321,000 301,000 502,000 1,728,845 Expenciture Schedule FY 2019 Est. FY 2020 FY 2021 321,000 301,000 502,000 1,728,845 242,751 242,760 419,991 184,854 Beyond 5 Year CIP Total Beyond 5 Year CIP Total 0 0 Operating Impact This project may impact operating expenses in future years. As the scope of this project is bet- ter defined through the design process, operating impacts will be reviewed and adjustments may be brought forward as part of the next budget cycle. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 83 CAPITAL IMPROVEMENT FUND Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 84 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Laguna Avenue Bridge Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PE -20001 City Bridge Improvements Description A Structural Bridge Assessment Study was completed in 2017, as part of the study, fifty City - owned bridges were inspected by a structural consulting firm. A recurring inspection and repair program defined a bridge maintenance, repair, and improvement program over the next 5 years. This program will include on -going inspections to report physical changes to the structures, recommendations for work to be done, and additional information to meet functional and struc- tural standards in accordance with industry standards. Recurring inspections may vary from 2 to 5 years depending on the age and structural conditions. Justification There are 110 bridges maintained by the City of Palo Alto and by local agencies, of these, 80 are City -owned. There are 50 City -owned culvert and bridge structures that are inspected by the City and 30 City -owned structures inspected by Caltrans. The remaining 30 of 110 bridges are private (3) or owned by local agencies. Estimates were developed at a conceptual level and will be adjusted in the design phase. Funding Sources Schedule Prior FY 2019 Funding Source Years Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5YearCIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total N/A N/A 0 0 0 16,000 43,000 214,000 562,000 335,000 1,170,000 0 16,000 43,000 214,000 562,000 335,000 1,170,000 0 N/A N/A 86 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2019 FY 2019 Project Phase Years Budget Est. 43,000 562,000 T FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total N/A N/A 0 N/A 0 0 0 0 1,000 15,000 16,000 114,000 0 100,000 43,000 214,000 285,000 1,005,000 0 50,000 165,000 562,000 335,000 1,170,000 0 N/A 0 N/A 0 N✓A Operating Impact This project may impact operating expenses in the future as the bridges are assessed and main- tenance costs are determined. As these costs are quantified, adjustments will be brought for- ward in future budgets as necessary. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Architectural Review Board Element: Land Use and Community Element: Community Services & Planning and Transportation Design Facilities Commission Section: Public Streets and Public Spaces Goal: L-9 Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: L-9.10 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 87 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various City Facilities Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2019 Initial Project Completion: Summer 2020 Revised Project Start: Revised Project Completion: Project Number: PE -20002 Current Record Plan Management at Municipal Services Center City Facilities Assessment and Record Plan Management System Description The last City-wide facility condition assessment was performed in 2008. This condition assess- ment is known as the Kitchell Report. Since that assessment was performed, building codes have changed dramatically. A new condition assessment is warranted. It is also an ideal oppor- tunity to develop a new electronic system for managing the record plans of all City facilities. Currently, older record plans are managed through a Microsoft Access Database. Some record plans are still only available as hardcopy sheets. The project will include scanning older hard - copy sets and compiling all records into a new indexed system that will be easily accessible to all City staff. Justification This project provides funding for a comprehensive City-wide condition assessment of existing buildings. All City -owned buildings will be evaluated to determine the existing condition of mechanical systems, electrical systems, plumbing systems, conveyance systems, exterior enve- lope, interior finishes, roofing, structural systems, and fire/life safety systems. The project also provides funding for a new electronic data management system to hold record plans and related information on each facility. Supplemental Information The Facility Record Plan Management System will save many hours of staff time. Currently, facil- ity record plan data is scattered between multiple different electronic systems and sometimes only contained in hardcopy format. The project will scan (if necessary), catalog, and archive the 88 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND documents in an open -format electronic database system that will allow staff to easily search, access, and retrieve record plans. Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior Years Prior Years 0 0 0 0 FY 2019 Budget FY 2019 Budget 0 0 0 FY 2019 Est. FY 2020 O 314,000 O 314,000 FY 2021 0 0 FY 2022 0 0 FY 2023 Expenciture Schedule FY 2019 Est. FY 2020 O 314,000 O 314,000 FY 2021 0 0 FY 2022 0 0 0 0 FY 2023 0 0 FY 2024 5 Year CIP Total O 314,000 O 314,000 FY 2024 5 Year CIP Total O 314,000 O 314,000 Beyond 5 Year CIP Total O 314,000 O 314,000 Beyond 5 Year CIP Total O 314,000 O 314,000 Operating Impact This project will require ongoing maintenance costs that will be reassessed once the full scope of the project is determined. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 89 CAPITAL IMPROVEMENT FUND Lucie Stern Parking Lot, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PE -09003 City Facility Parking Lot Maintenance Description This project provides funding for the repair, resurfacing, or reconstruction of parking lots and walkways at various City facilities, including restriping and signage. Justification Uneven paved surfaces are a safety hazard and shorten the useful life of walkways and parking lots. Repairing the paved walkways and parking lots at various City facilities will eliminate these safety hazards and extend useful life. Supplemental Information Work programmed for this project includes parking lot resurfacing for the following locations: Fiscal Year 2020: Baylands Athletic Center and Lucie Stern Drive-Thru Parking Area Fiscal Year 2021: Fire Station #8, Foothills Park Parking Lot, and College Terrace Library path- ways. Fiscal Year 2022: No work planned. Fiscal Year 2023: Municipal Service Center, Municipal Service Center North Employee Lot. Fiscal Year 2024: No work planned. Funding will be offset by $0.3 million from the Utilities Enterprise Funds for the work in Fiscal Year 2023 at the Municipal Service Center (MSC). 90 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2020-2022 CIP: Parking lots were inspected in October 2018 and cost estimates were updated based on current pavement conditions. 2018-2022 CIP: A $215,000 increase in FY 2018 funding is for the Midtown Shopping Center. Func ing Sources Schedule Funding Source Capital Improvement Fund Transfer from Utilities Administration Fund Total Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 r FY 2022 FY 2023 5Year CIP Beyond 5 FY 2024 Total Year CIP N/A 387,109 168,598 1,014,511 590,000 0 1,708,000 0 3,312,511 N/A 0 0 0 0 0 300,000 0 300,000 N/A 387,109 168,598 1,014,511 590,000 0 2,008,000 0 3,612,511 0 0 0 Total N/A N/A N/A Expenditure Schedule Project Phase Construction Design Total Prior Years N/A N/A N/A FY 2019 Budget 383,946 3,163 387,109 FY 2019 Est. FY 2020 FY 2021 168,598 1,003,263 0 11.248 168,598 1,014,511 578,303 11,697 590,000 FY 2022 FY 2023 O 2,008,000 O 0 O 2,008,000 FY 2024 5 Year CIP Total Beyond 5 Year CIP O 3,589,566 0 O 22,945 0 O 3,612,511 0 Total N/A N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: Worked performed under this project is typically categorically exempt from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 91 CAPITAL IMPROVEMENT FUND City Hall A Level Lobby Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue) Managing Department: Public Works IBRC Reference: New Initial Project Start: Fall 2018 Initial Project Completion: Fall 2019 Revised Project Start: Spring 2019 Revised Project Completion: Spring 2020 Project Number: PE -19000 City Hall Space Planning Description This project provides funding for space planning to determine future workgroup space needs and programming for the City Hall office building. Justification Upon completion of the new Public Safety Building in 2022, the Police wing of City Hall and the Fire Administration group on the 6th floor will move into the new building. The departure of these workgroups provides an opportunity to plan for the best use of the newly available City Hall space and to consider other potential improvements such as remodeling the A level cafete- ria space. Additionally, a potential opportunity has been identified to reduce the size of the Information Technology Department's 2nd floor data center and make the space available for other uses. Supplemental Information The scope of this project is limited to initial space planning. Following completion of space plan- ning, additional funding will be required to design and construct renovations to the affected areas. Significant Changes 2020-2024 CIP: Project completion has been extended to reflect staffing constraints. 92 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Design Total Prior FY 2019 Years Budget O 77,932 O 77,932 Prior Years FY 2019 Est. 0 2,932 79,000 2,932 79,000 0 FY 2022 0 0 0 Expenciture Schedule FY 2019 FY 2019 Budget Est. O 77,932 O 77,932 2,932 79,000 0 0 0 2,932 79,000 0I 0 0 0 5 Year CIP Total O 79,000 O 79,000 Beyond 5 Year CIP Total 0 81,932 O 81,932 5Year CIP Beyond 5 FY 2024 Total Year CIP Total O 79,000 O 79,000 Operating Impact Operating impacts of potential space uses will be assessed as part of the planning process. 0 81,932 O 81,932 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 93 CAPITAL IMPROVEMENT FUND Electrical System Access Door at City Hall Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue), Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2016 Initial Project Completion: Fall 2017 Revised Project Start: Spring 2017 Revised Project Completion: Fall 2020 Project Number: PE -17010 Civic Center Electrical Upgrade & EV Charger Installation Description This project provides funding to replace the aging Civic Center electrical switchgear and motor control centers and to purchase and install approximately 43 new Level 2 Electric Vehicle (EV) charging stations at City parking garages, including the Civic Center garage. Justification The main electrical switch gear is over 40 years old and must be replaced and upgraded to ensure the reliability of electrical power at City Hall. Other parts of the electrical system have been recently upgraded, leaving this as one of the last remaining items. With increased owner- ship of electric vehicles, additional public spaces with EV chargers are needed. Funding in this project allows the City to leverage grants that substantially cover the costs of EV charger pur- chases and installation on a reimbursement basis. Supplemental Information The funding for the electrical upgrade work ($0.35 million) has been moved from PE -18016, Civic Center Fire Life Safety Upgrades, to this new project, while approximately 90 percent of the EV charger costs are expected to be reimbursed by Bay Area Air Quality Management Dis- trict grants. A portion of the grant reimbursement is deferred for three years to allow demon- stration of compliance with grant usage criteria. 94 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2020-2024 CIP: In Fiscal Year 2018, an invitation for Design -Build proposals received no response. Staff began the process for a traditional Design -Build approach. Timing of the project was extended to accommodate this approach and allow for a new window of opportunity to perform construction when City Hall can be closed for a brief time duration. Funding added to account for the complexity of construction and replacement of both motor control centers (MCC) on Levels A and 8. 2019-2023 CIP: Anticipated project completion date adjusted to reflect delays due to staff workload and available options for scheduling a full shutdown of City Hall for construction work. 2018-2022 CIP: Project start was delayed due to staff workload. Staff plans to use Design -Build project delivery method for Civic Center switchgear and motor control center replacements. 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total 52,499 391,282 (69,666) 706,948 0 0 0 0 706,948 Beyond 5 Year CIP Total O 689,781 17,000 203,000 203,000 40,000 0 0 0 0 40,000 0 260,000 69,499 594,282 133,334 746,948 0 0 0 0 746,948 0 949,781 Expenditure Schedule Project Phase Construction Design Total Prior Years 29,172 40,324 69,496 FY 2019 Budget 553,907 40,375 594,282 FY 2019 Est. 133,334 FY 2020 746,948 0 0 133,334 746,948 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5Year CIP Total O 746,948 O 0 O 746,948 Beyond 5 Year CIP 0 909,454 O 40,324 O 949,778 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in the next budget cycle. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 95 CAPITAL IMPROVEMENT FUND Civic Center Fire Life Safety and Electrical Upgrades Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue) Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2018 Initial Project Completion: Spring 2019 Revised Project Start: Fall 2018 Revised Project Completion: Summer 2019 Project Number: PE -18016 Civic Center Fire Life Safety Upgrades Description This project provides funding for an assessment and upgrade of the fire life safety systems in City Hall. Justification The fire life safety system is approaching the end of its useful life. The fire alarm panels and associated equipment are in need of upgrade in order to meet current code requirements. City Hall is a vital facility for all functions and departments. Supplemental Information The fire life safety system is approaching the end of its useful life. The fire alarm panels and associated equipment needed to meet current codes will be upgraded. The cost estimate for this project will likely need to be reevaluated and adjusted to account for escalation. Significant Changes 2019-2023 CIP: Project schedule and scope revised to reflect staff workload. 2017-2021 CIP: The scope and budget ($0.35 million) for the City Hall electrical upgrade portion of this project have been moved to a new project, PE -17010, Civic Center Electrical Upgrade & EV Charger Installation. 96 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Design Total Prior FY 2019 Years Budget 2,536 597,482 2,536 597,482 Prior Years 560 FY 2019 Est. 0 22,482 602,000 22,482 602,000 Ex FY 2019 FY 2019 Budget Est. 522,482 1,975 75,000 2,535 597,482 0 FY 2022 0 0 0 aenciture Schedule 22,482 602,000 0 0 0 0 0 22,482 602,000 0 0 0 0 0 0 0 5 Year CIP Total O 602,000 O 602,000 Beyond 5 Year CIP Total 627,018 O 627,018 5Year CIP Beyond 5 FY 2024 Total Year CIP Total O 602,000 O 0 O 602,000 0 625,042 O 1,975 O 627,017 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 97 CAPITAL IMPROVEMENT FUND Civic Center Parking Garage, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue) Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Summer 2017 Revised Project Start: Summer 2016 Revised Project Completion: Fall 2019 Project Number: PE -15020 Civic Center Waterproofing Study and Repairs Description This project provides funding to address the condition assessment of the Civic Center plaza deck waterproofing deficiencies. The completed assessment evaluated the main expansion joint waterproof seal on the plaza in front of the main City Hall entrance. The assessment report rec- ommended repairs to the expansion joint that are anticipated to be complete in Fiscal Year 2020. Justification Previous studies concluded that the Civic Center plaza deck waterproofing membrane under- neath the red and white decorative concrete needs to be replaced due to the age of the mate- rial. However, investigations in 1999 revealed the membrane still possessed good elasticity. The plaza planter waterproofing was found to be in poor condition. The expansion joint requires immediate replacement. Significant Changes 2020-2024 CIP: Additional funding and time added to restore waterproofing membrane within planter boxes along the Civic Center plaza perimeter. 2019-2023 CIP: Anticipated completion date adjusted to reflect delays due to staff workload. 2018-2022 CIP: Additional funding added for implementation of the repairs. 98 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2019 Years Budget 53,523 462,632 53,523 462,632 FY 2019 Est. 0 53,879 585,753 53,879 585,753 Ex 0 FY 2022 0 0 0 aenciture Schedule 0 5 Year CIP Total 0 585.753 O 585,753 Beyond 5 Year CIP Total 0 693,155 O 693,155 Project Phase Construction Design Total Prior Years 2,684 50,839 53,523 FY 2019 FY 2019 Budget Est. 459,132 3,500 462,632 FY 2020 53,879 585,753 0 0 53,879 585,753 FY 2021 0 01 FY 2022 0 0 FY 2023 0 0 5 Year CIP FY 2024 Total 585,753 O 0 O 585,753 Beyond 5 Year CIP Total 642,316 O 50,839 O 693,155 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 99 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-02022 Lucie Stern Community Center Ballroom Facility Interior Finishes Replacement Description This project provides funding for replacement or improvements to interior finishes such as floor- ing, walls, cabinets, paint, lighting, ceiling tiles, soundproofing, fixed office furniture, doors, win- dows, and associated fire/life safety, mechanical, electrical, and plumbing code compliance requirements at various City facilities. Justification Interior finishes throughout City facilities are designated for replacement as part of an ongoing capital maintenance plan. Finishes are typically coordinated and upgraded as other renovation projects are undertaken. This project provides resources for facilities that will not be renovated for several years. Supplemental Information Planned carpet replacement and other interior finishes projects include: Fiscal Year 2020: Children's Library and City Hall Customer Services Fiscal Year 2021: Municipal Service Center (MSC) Building C Lunchrooms and Hallways Fiscal Year 2022: MSC Building C Water, Gas, and Wastewater Locker Room Improvements Fiscal Year 2023: MSC Building B Shower and Locker Room Fiscal Year 2024: Lucie Stern Community Theater Kitchen and Restroom Improvements 100 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2020-2024 CIP: MSC Building C Lunchrooms and Hallways was moved to FY 2021 from FY 2022. The Golf Course Club House Restrooms, previously programmed in FY 2021, were com- pleted as part of the Golf Course Reconfiguration project (PG -13003). 2019-2023 CIP: Elwell Court has moved from FY 2022 to FY 2019, Children's Library will be added for FY 2020, and MSC Building C will be moved to FY 2022. 2018-2022 CIP: MSC Building C Water -Gas -Wastewater, Lucie Stern Community Theatre will be replacing Municipal Services Center Building A, Parks Department and Stores in FY 2020. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Utilities Administration Fund Transfer from Vehicle Replacement and Maintenance Total Prior Years FY 2019 Budget FY 2019 Est. FY 2020 N/A 682,269 (267,587) 1,176,856 N/A 370,000 370,000 0 N/A 0 0 0 N/A 1,052,269 102,413 1,176,856 FY 2021 129,658 169,000 0 298,658 FY 2022 200,931 176,000 0 376,931 FY 2023 FY 2024 5 Year CIP Total 445,814 450,446 2,403,705 0 0 345,000 68,000 0 513,814 450,446 2,816,705 68,000 Expenditure Schedule Beyond 5 Year CIP Total 0 N/A 0 N/A O N/A O N/A Project Phase Construction Design Total Prior Years FY 2019 Budget N/A 1,032,454 N/A 19,815 N/A 1,052,269 FY 2019 Est. FY 2020 102,413 1,176,856 0 0 102,413 1,176,856 FY 2021 298,658 FY 2022 376,931 0 0 298,658 376,931 FY 2023 513,814 FY 2024 5 Year CIP Total 450,446 2,816,705 0 0 0 513,814 450,446 2,816,705 Beyond 5 Year CIP Total 0 N/A N/A O N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 101 CAPITAL IMPROVEMENT FUND Trench Training Facility Rendering Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3201 East Bayshore Road Managing Department: Fire IBRC Reference: New Initial Project Start: Fall 2018 Initial Project Completion: Summer 2019 Revised Project Start: Revised Project Completion: Project Number: FD -19000 Fire and Utilities Trench Training Facility Description The Fire and Utilities Departments will collaborate on building a State Certified Trench and Con- fined Space Training Facility at the Municipal Services Center. The facility will be used by each department to expand training and safety programs. Justification The project will include a T -shape vault, approximately 10 feet deep with built-in utility pipes, and two cargo containers to house fire rescue equipment and supplies. The vault will be used by various employees for training in: firefighting, rescue and extraction, vehicle and pump opera- tions, Gas Operator Qualification (OQ) training, confined space entry, pipe installation and repair, welding, gas and water leak testing, and other necessary skills training. Currently, the training is done in the field under the supervision of a qualified trainer. The field training has the potential for exposing the public to unforeseen hazardous condition, such as purged gas during a test. The project will meet employees training needs under a safer and con- trolled environment. Supplemental Information The Utilities Department Enterprise Fund will reimburse half of the project cost, minimizing the impact on the General Fund for this project. The Palo Alto Fire Department (PAFD) Training Division will also be able to offer neighboring jurisdictions the ability to attend PAFD led courses or use of the training facility. 102 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2020-2024 CIP: The City received an official architectural plan that requires additional struc- tural design work than originally expected in order to meet codes for such a facility. The costs to complete construction will be impacted and require additional funding. The Department is working on securing quotes to assess the full costs and determine if this project is still a good investment. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Transfer from Utilities Administration Fund Total Prior Years FY 2019 Budget 0 55,000 O 0 O 55,000 O 110,000 FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 5Year CIP FY 2024 Total O 44,600 0 0 0 0 44,600 O 10,400 0 0 0 0 10,400 O 55,000 0 0 0 0 55,000 O 110,000 0 0 0 0 110,000 Expenditure Schedule Beyond 5 Year CIP Total 0 44,600 O 10,400 O 55,000 O 110,000 Project Phase Construction Design Total Prior Years FY 2019 Budget O 100,000 O 10,000 O 110,000 FY 2019 Est. FY 2020 O 100,000 O 10,000 O 110,000 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5 Year CIP Total O 100,000 O 10,000 O 110,000 Beyond 5 Year CIP Total O 100,000 0 10,000 O 110,000 Operating Impact This project will require ongoing maintenance costs that will be reassessed once the full scope of the project is determined. Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-2.1 Program: S2.13.1 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 103 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Fire IBRC Reference: New Initial Project Start: Winter 2013 Initial Project Completion: Summer 2015 Revised Project Start: Winter 2014 Revised Project Completion: Winter 2019 Project Number: FD -14002 Ringdown System Fire Ringdown System Replacement Description This project funds the replacement of the current Fire Department Ringdown System. Ring - down systems provide an audible alert of a call for service in the fire stations. This new system has the latest technology and allows for the direct dispatch of resources from mutual aid part- ners, reducing call processing time. Justification The existing ringdown system, which is used to dispatch emergency personnel, is over 10 years old. The new ringdown system would be purchased in partnership with Mountain View Fire and provide the capability for either dispatch center to ringdown all of the apparatus and stations in both cities. The advantages of such a system are twofold: the new Tri-Cities Computer Aided Dispatch (CAD) system gives the cities the opportunity to view all the fire resources status in real time and dispatch auto -aid and joint responses more efficiently. Providing the cities with the ability to ringdown all apparatus is essential to leverage these enhanced capabilities and reduce response time. Operating on a combined system provides redundancy for both fire agencies in the event one of the dispatch centers is inoperable. Significant Changes 2020-2024 CIP: Fire Station 3 is the last station to receive the new system, which will be com- pleted as part of the fire station replacement project. It is expected the system will be installed in all stations by the end of 2019. 104 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2018-2022 CIP: The update to the Computer Aided Dispatch system had to precede the new Ringdown system in order for the Department and regional partners to identify a Ringdown system to integrate seamlessly with the dispatching system. A system has been identified through a collaborative purchase process and the Department plans to use the Mountain View RFP process for quick implementation in FY18. 2017-2021 CIP: Schedule revised to reflect delays in this project resulting from staffing resource issues caused by other public safety technology projects. 2016-2020 CIP: Schedule revised to reflect delays in this project resulting from staffing resource issues caused by other public safety technology projects. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total O 400,000 326,000 29,000 0 0 0 0 29,000 O 0 0 45,000 0 0 0 0 45,000 O 400,000 326,000 74,000 0 0 0 0 74,000 Beyond 5 Year CIP Total O 355,000 O 45,000 O 400,000 Project Phase Construction Total Prior Years Expenciture Schedule FY 2019 Est. FY 2020 O 400,000 O 400,000 326,000 74,000 326,000 74,000 FY 2021 FY 2022 FY 2023 0 0 0 0 0 5 Year CIP FY 2024 Total 74,000 0 74,000 Beyond 5 Year CIP Total 0 400,000 O 400,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-2.1 Program: S2.13.2 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 105 CAPITAL IMPROVEMENT FUND Fire Station 1, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 301 Alma Street Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2013 Initial Project Completion: Spring 2014 Revised Project Start: Winter 2016 Revised Project Completion: Spring 2020 Project Number: PF-14002 Fire Station 1 Improvements Description This project provides funding for individual sleeping quarters in the firehouse to address gender issues and privacy concerns. Justification Fire Station #1 is the only fire station in the City that does not have separate bedrooms to accommodate male and female firefighters. Shared sleeping quarters create a poor sleeping environment, gender issues, and privacy concerns. The living space in a firehouse should be comfortable and offer privacy. Supplemental Information This project is currently on hold. The scope of the project is under review and may be redefined due to the potential incompatibility of the proposed dorm room configuration with the building structural system. Significant Changes 2020-2024 CIP: Project extended due to staffing constraints. 2017-2021 CIP: The schedule was extended and the budget increased by $165,000 due to the building code requirement for dorm room windows identified during the building permit plan check. The addition of dorm room windows in concrete walls required a study of the building's structural system. Additionally, the need for temporary trailer space during construction was not previously budgeted. 2016-2020 CIP: Project schedule revised to reflect the delay due to staffing resources. 106 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior FY 2019 Years Budget 56,590 100,000 1,677 0 58,267 100,000 FY 2019 Est. 0 55,000 45,000 0 0 0 55,000 45,000 0 FY 2022 0 0 0 0 0 0 5 Year CIP Total 0 45,000 O 0 O 45,000 Beyond 5 Year CIP Total 0 156,590 0 1,677 O 158,267 Expenditure Schedule Project Phase Construction Design Total Prior Years 21,012 37,252 58,264 2019 Budget 100,000 0 100,000 FY 2019 Est. 55,000 0 FY 2020 45,000 0 55,000 45,000 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5Year CIP Beyond 5 Total Year CIP 0 45,000 O 0 O 45,000 Total 0 121,012 O 37,252 O 158,264 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 107 CAPITAL IMPROVEMENT FUND New Fire Station #3 Rendering Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 799 Embarcadero Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2015 Initial Project Completion: Spring 2018 Revised Project Start: Fall 2015 Revised Project Completion: Summer 2019 Project Number: PE -15003 Fire Station 3 Replacement Description This project provides funding to replace Fire Station #3 at the corner of Newell and Embar- cadero Roads. The replacement facility will be based on the prior Replacement Study and Needs Assessment prepared in 2005. Justification The current Fire Station #3 facility is operationally and technologically deficient. This project will provide a new facility built to essential services standards with a high likelihood of being fully operational after a major disaster such as a significant earthquake. Supplemental Information The Fire Station #3 Replacement project is included in the Council Infrastructure Plan. Significant Changes 2019-2023 CIP: Anticipated completion date adjusted to reflect delays experienced during design and bidding phases. Project increased by $2.6 million to fund full project cost of $9.9 million. 2018-2022 CIP: Timeline adjusted to reflect delayed start due to workloads and the Architec- tural Review Board (ARB) review and approval process. 108 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Stanford University Medical Ctr Fund Total Prior FY 2019 Years Budget (2,221,026) 6,000,000 3,778,974 6,021,322 0 6,021,322 FY 2019 Est. 0 6,021,322 280,000 0 0 0 6,021,322 280,000 0 Expenc FY 2022 0 0 0 0 0 0 iture Schedule 0 0 0 5YearCIP Total 280,000 0 280,000 Beyond 5 Year CIP Total 0 4,080,296 0 6,000,000 O 10,080,296 Project Phase Construction Design Total Prior Years FY 2019 Budget 2,157,666 5,796,334 1,621,293 224,988 3,778,959 6,021,322 FY 2019 Est. 5,796,322 225,000 6,021,322 0 280,000 0 280,000 0 0 FY 2022 0 0 0 FY 2023 0 0 0 5 Year CIP Total O 280,000 O 0 O 280,000 Beyond 5 Year CIP Total O 8,233,988 O 1,846,293 O 10,080,281 Antici oated Operating Budget Needs Fund General Fund -Operating FY 2020 7,450 FY 2021 7,673 FY 2022 7,904 FY 2023 8,140 FY 2024 8,385 Operating Impact This project is anticipated to impact operating expenses in the future. Maintenance is estimated to increase by $7,450 in FY 2020 and increase by 3% annually thereafter. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Planning for Parks and Community Facilities Goal: C-4 Policy: C-4.2 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Planning and Transportation Commission Environmental Impact Analysis: This project is exempt from CEQA in accordance with Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 109 CAPITAL IMPROVEMENT FUND City f mw,,,�t:• MIIf:iiU.LLPARit( if I-IRi S t. j i)N 7< Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3600 Middlefield Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2019 Revised Project Completion: Fall 2021 Project Number: PE -18004 Fire Station #4, April 2015 Fire Station 4 Replacement Description This project provides funding to replace Fire Station #4 at the corner of Middlefield Road and East Meadow Drive. The replacement facility will be based on the prior Replacement Study and Needs Assessment prepared in 2005. Justification The current Fire Station #4 facility is operationally and technologically deficient. This project will provide a new facility built to essential services standards with a high likelihood of being fully operational after a major disaster such as a significant earthquake. Supplemental Information The Fire Station #4 Replacement project is included in the Council Infrastructure Plan. The cost estimate for this project has been adjusted from the amount derived during the Coun- cil Infrastructure Plan's development because older estimates were not escalated to the current year or to future years when construction would actually occur. Significant Changes 2020-2024 CIP: Project end date adjusted to reflect expected construction timeline based on construction starting in the beginning of FY 2021. 2019-2023 CIP: Project increased by $0.3 million and the timeline was pushed out to begin con- struction in FY 2021. 2018-2022 CIP: Timeline adjusted to reflect initial funding availability. 110 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Stanford University Medical Ctr Fund Total Prior FY 2019 Years Budget 0 0 0 0 0 0 FY 2019 Est. 0 850,000 8,600,000 0 0 750,000 O 850,000 9,350,000 Expenc FY 2022 0 0 0 0 0 0 iture Schedule 0 0 0 5YearCIP Total 9,450,000 750,000 10,200,000 Beyond 5 Year CIP Total 0 9,450,000 0 750,000 O 10,200,000 Project Phase Construction Design Total Prior Years 0 0 FY 2019 Budget 0 0 0 0 FY 2019 Est. O 0 9,350,000 O 850,000 0 O 850,000 9,350,000 FY 2022 0 0 0 FY 2023 0 0 0 5 Year CIP Total O 9,350,000 O 850,000 O 10,200,000 Beyond 5 Year CIP Total O 9,350,000 0 850,000 O 10,200,000 Antici oated Operating Budget Needs Fund General Fund -Operating FY 2020 0 FY 2021 0 FY 2022 8,700 FY 2023 8,961 FY 2024 9,230 Operating Impact This project is anticipated to impact operating expenses in the future. Maintenance is estimated to increase by $8,700 in FY 2022 and increase by 3% annually thereafter. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is exempt from CEQA in accordance with Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 111 CAPITAL IMPROVEMENT FUND High Street Parking Garage Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 511 High Street & 445 Bryant Street Managing Department: Public Works IBRC Reference: New Initial Project Start: Fall 2017 Initial Project Completion: Spring 2019 Revised Project Start: Revised Project Completion: Spring 2020 Project Number: PE -18002 High and Bryant Street Garages Waterproofing and Repairs Description This project provides funding to investigate and repair observed water damage along the southeast wall of the Lot R and Lot S/L parking garage. In addition, this project will research waterproofing methods and, if feasible, implement waterproofing on the southeast wall to pre- vent further problems. Justification The Lot R parking garage was constructed in 2003. Recently, water has been observed dripping into the ground floor maintenance room. Spalling concrete was also observed above the ramps on each level over the maintenance room. The cause appears to be water intrusion along the southeast wall. Weatherproofing behind the concrete is compromised and water is seeping through the wall. Injecting epoxy to fill the cracks. Supplemental Information Lot R/Bryant Street is complete. Significant Changes 2020-2024 CIP: Bid protests were received for the High Street Garage (S/L) Waterproofing project and ultimately rejected. The project timeline has been extended to reflect the rebidding process. 112 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2019-2023 CIP: FY 2018 Adopted Budget title was "High Street Garage Waterproofing Study and Repair." The scope of work needed at the High Street garage is not as much as initially esti- mated. Adding scope for waterproofing and repairs at the Bryant Street garage. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from University Ave Parking Permit Fund Total Project Phase Construction Total Prior Years (44, 744) 50, 00C 5,256 Prior Years 5,255 FY 2019 Budget 56,474 300,000 356,474 FY 2019 Budget 356,474 5,255 356,474 FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 (73,526) 130,000 300,000 0 226,474 130,000 0 0 0 0 C 0 0 O 0 Expenciture Schedule FY 2019 Est. FY 2020 226,474 130,000 FY 2021 226,474 130,000 0 FY 2022 FY 2023 O 0 FY 2024 0 0 0 FY 2024 5Year CIP Total 130,000 0 130,000 5 Year CIP Total O 130,000 O 130,000 Beyond 5 Year CIP Total 0 0 0 Beyond 5 Year CIP 11,730 350,000 361,730 Total 0 361,729 O 361,729 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 113 CAPITAL IMPROVEMENT FUND Current Internal Alarm System Control Panel Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue) Managing Department: Police IBRC Reference: New Initial Project Start: Winter 2013 Initial Project Completion: Summer 2014 Revised Project Start: Spring 2018 Revised Project Completion: Fall 2020 Project Number: PD -14000 Internal Alarm System Replacement Description This project provides funding for the replacement of the citywide Internal Alarm System. Justification The City's alarm system, which includes panic alarms from various departments and the City Council chambers, is antiquated and replacement parts are no longer available. The system pro- vides very limited information and is subject to failure at any time. This project replaces the out- dated system with a modern, reliable alarm system. Significant Changes 2020-2024 CIP: The project is in the final stages of implementation with configurations for locations outside City Hall and integrations with the Computer Aided Dispatch (CAD) system being finalized. 2018-2022 CIP: RFP and procurement process initiated in Spring 2017. Vendor selected March 2018. Project estimated completion Summer 2018. 2017-2021 CIP: Project schedule extended by one year due to staffing resources prioritization. 2016-2020 CIP: Project schedule revised to reflect delays resulting from resource allocation issues caused by other high priority public safety technology projects. 114 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior FY 2019 Years Budget FY 2019 Est. 0 O 77,569 50,769 26,800 O 77,569 50,769 26,800 Prior Years 0 FY 2022 0 0 0 Expenciture Schedule FY 2019 FY 2019 Budget Est. FY 2020 O 77,569 50,769 26,800 O 77,569 50,769 26,800 FY 2021 0 0 FY 2022 0 0 0 FY 2023 0 5 Year CIP Total O 26,800 O 26,800 5 Year CIP FY 2024 Total 26,800 O 26,800 Beyond 5 Year CIP Total 77,569 O 77,569 Beyond 5 Year CIP Total 77,569 O 77,569 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Safety Section: Human -Caused Threats Goal: S-1 Policy: S-1.9 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • :: ITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 115 CAPITAL IMPROVEMENT FUND Junior Museum Exhibit, March 2017 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 1451 Middlefield Road Managing Department: Community Services IBRC Reference: N/A Initial Project Start: Summer 2017 Initial Project Completion: Summer 2019 Revised Project Start: Summer 2018 Revised Project Completion: Summer 2020 Project Number: AC -18001 JNZ Renovation Description This project provides funding to relocate the Palo Alto Junior Museum & Zoo (JMZ) for two years to the Cubberley Community Center to facilitate construction of a new JMZ at the current site. This project also includes funding for permit and inspection fees related to the JMZ rebuild project, new exhibitions (including temporary staffing to design and prototyping), deck con- struction costs (partial), park signage (partial), furniture and equipment costs, payment and performance bonds, re -opening marketing and outreach expenses. Justification The Cubberley campus provides a suitable temporary location for JMZ operations to remain open to the public. Classrooms will be used for programing, exhibits, education, and summer camps. The Auditorium provides space for staff, teachers, administration, collections, and indoor animals. The nearby parking lot would be converted to an animal compound to house outdoor animals unable to be placed at another zoo or facility. Supplemental Information An agreement between the City of Palo Alto and the Friends of the Palo Alto Junior Museum and Zoo to replace the existing JMZ with a new building and facilities requires City contribu- tions. Significant Changes 2019-2023 CIP: The budget for this project increased by $2.8 million, with the majority of fund- ing for new educational exhibits. Other costs associated with this increase include the tempo - 116 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND rary relocation of the JMZ to the Cubberley Community Center, permit costs, and electrical and plumbing work. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from the Federal Government Transfer from Community Center Impact Fee Fund Total Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 556,209 627,648 (443,652) 1,103,300 9,000 10,937 259,187 259,187 0 FY 2022 0 0 0 0 1,025,717 1,025,717 671,860 125,498 0 567,146 1,912,552 841,252 1,775,160 134,498 Expenc FY 2023 0 FY 2024 5 Year CIP Total O 1,112,300 O 0 O 0 O 0 iture Schedule Beyond 5 Year CIP Total O 1,224,857 0 0 270,124 797,358 O 1,823,075 O 1,909,658 0 3,318,056 Project Phase Construction Design Total Prior Years 513,613 53,529 567,142 FY 2019 Budget 1,907,771 4,781 1,912,552 FY 2019 Est. FY 2020 841,252 1,775,160 0 0 841,252 1,775,160 FY 2021 134,498 0 134,498 FY 2022 0 0 FY 2023 0 O 0 FY 2024 5Year CIP Beyond 5 Total Year CIP O 1,909,658 O 0 O 1,909,658 Total O 3,264,523 0 53,529 O 3,318,052 Anticioatec Operating Budget \eec s General Fund -Operating FY 2020 FY 2021 0 128,000 FY 2022 131,840 FY 2023 135,795 FY 2024 139,869 Operating Impact This project is anticipated to impact operating expenses in the future. Additional staffing, exhibit, maintenance, and custodial costs are expected to have a net impact of approximately $128,000 in FY 2021. Additional costs will be partially offset by increased revenues at the newly rebuilt facility. Costs are expected to rise annually at least 3% due to increasing costs of goods and services each year. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: Relocation portion of this project is CEQA Exempt under 15301 and 15303. A separate Initial Study/Mitigated Negative Declaration is being prepared for the renovation portion of this project. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 117 CAPITAL IMPROVEMENT FUND Municipal Service Center Building C Roof, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3201 East Bayshore Road Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2016 Initial Project Completion: Spring 2017 Revised Project Start: Summer 2019 Revised Project Completion: Fall 2019 Project Number: PF-17000 Municipal Service Center A, B, & C Roof Replacement Description This project provides funding for a fluid, reinforced waterproofing application over the existing roof. The existing asphalt and gravel roof is nearing the end of its useful life and needs to be rehabilitated. If the existing roof is allowed to deteriorate beyond a certain point, the fluid applied system cannot be used and a full replacement of the roofing system would be required. The application will meet current cool roofing codes to optimize energy efficiency. Justification This project provides the means to rehabilitate the existing roof to avoid further deterioration of the roofing system, which would cause failure and structural damage to the building. Compared to rehabilitation costs, structural repairs and a full roof replacement would be more expensive. Supplemental Information Transfers from various funding sources will support this project. The various transfers were cal- culated based on the anticipated benefit to each fund, according to square footage. Significant Changes 2020-2024 CIP: Project dates adjusted to coordinate with the Municipal Service Center Light- ing, Mechanical, and Electrical Improvements project (PF-16006). Roof replacement will be done before the installation of new rooftop equipment due to the condition of the roofs. Fund- ing added to account for cost escalation. 118 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2019-2023 CIP: Project start adjusted to reflect current schedule of the Municipal Service Cen- ter Lighting, Mechanical, and Electrical Improvements project (PF-16006). 2018-2022 CIP: Project start adjusted to immediately follow the "Municipal Service Center Lighting, Mechanical, and Electrical Improvements" project (PF-16006) so roof replacement will follow installation of new rooftop equipment. 2017-2021 CIP: Timeline extended to reflect direction from Finance Committee and City Council during budget approval process. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Refuse Fund Transfer from Utilities Administration Fund Transfer from Vehicle Replacement and Maintenance Total Project Phase Construction Total Prior Years 0 0 0 0 0 Prior Years FY 2019 Budget 891,289 19,000 684,000 380,000 1,974,289 FY 2019 Budget 0 1,974,289 0 1,974,289 FY 2019 Est. FY 2020 FY 2021 74,289 908,000 38,250 0 19,000 750 0 684,000 27,000 0 380,000 15,000 74,289 1,991,000 81,000 FY 2022 0 FY 2023 0 0 0 0 0 0 0 0 0 Expenditure Schedule FY 2019 Est. FY 2020 74,289 1,991,000 74,289 1,991,000 FY 2021 81,000 81,000 FY 2022 0 0 FY 2023 0 0 FY 2024 0 0 0 0 0 FY 2024 5YearCIP Total 946,250 19,750 711,000 395,000 Beyond 5 Year CIP Total O 1,020,539 0 19,750 O 711,000 395,000 0 2,072,000 0 2,146,289 5 Year CIP Total O 2,072,000 O 2,072,000 Beyond 5 Year CIP Total 0 2,146,289 O 2,146,289 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 119 CAPITAL IMPROVEMENT FUND Municipal Services Center Building C, March 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3201 East Bayshore Road Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2016 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Fall 2020 Project Number: PF-16006 Municipal Service Center Lighting, Mechanical, and Electrical Improvements Description This project provides funding for the replacement of original mechanical and electrical systems and lighting installed in 1966 in the Municipal Service Center's (MSC) Buildings A, B, and C. The project also includes the renovation of office space and shop areas in Building C. Justification Lighting, mechanical, and electrical equipment at the MSC is outdated and inefficient. Various remodels have occurred in the administrative and shop areas adding load to the mechanical and electrical systems. The use of many areas has changed over the years without adequate upgrades to the building systems. The systems no longer support the current operation of this site. Supplemental Information The Refuse Fund, Vehicle Replacement and Maintenance Fund, and Utilities Administration Fund will reimburse the Capital Improvement Fund for a portion of this project, as fund -related operations benefit from the building improvements. Significant Changes 2020-2024 CIP: Bids received were rejected due to budget exceedance. Funding added to account for severe construction cost escalation and partial redesign to provide additional infra - 120 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND structure for future electrification of vehicle fleet. Project end date adjusted due to the redesign and rebidding required. 2019-2023 CIP: Project cost estimates indicate mechanical and electrical work in Building B require additional funding of $0.8 million. 2017-2021 CIP: Additional funding of $0.4 million added for Building C office space renovation. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Refuse Fund Transfer from Utilities Administration Fund Transfer from Vehicle Replacement and Maintenance Total Prior Years 7,747 28,070 530,835 294,909 861,561 FY 2019 Budget 1,017,214 8,000 288,000 160,000 1,473,214 FY 2019 Est. FY 2020 91,991 3,187,223 0 54,000 0 1,944,000 0 1,080,000 91,991 6,265,223 FY 2021 0 0 0 0 0 FY 2022 0 FY 2023 0 0 0 0 0 0 0 0 0 Expenditure Schedule FY 2024 0 0 0 0 0 5Year CIP Beyond 5 Total Year CIP 3,187,223 54,000 1,944,000 1,080,000 6,265,223 0 0 0 0 0 Total 3,286,961 82,070 2,474,835 1,374,909 7,218,775 Project Phase Construction Design Total Prior Years 410,011 451,538 861,549 FY 2019 Budget 1,450,844 22,370 1,473,214 FY 2019 Est. FY 2020 91,991 6,265,223 0 0 91,991 6,265,223 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5 Year CIP Total O 6,265,223 O 0 O 6,265,223 Beyond 5 Year CIP Total 0 6,767,225 O 451,538 O 7,218,763 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 121 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 350 Sherman Avenue Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Fall 2020 Revised Project Start: Fall 2016 Revised Project Completion: Summer 2020 Project Number: PE -18000 New California Avenue Area Garage Design Option Rendering New California Avenue Area Parking Garage Description This project provides funding for the design and construction of a new public parking garage on the existing Lot C-7 in the California Avenue commercial area. The project will include approxi- mately 636 parking stalls and will have two below -ground and four above -ground levels. Justification A new parking garage is needed in the California Avenue commercial area. A new garage will increase parking supply and reduce parking spillover into nearby residential neighborhoods. Additionally, the new garage will replace the parking spaces that will be lost when the new Pub- lic Safety Building is constructed on the adjacent Lot C-6. Construction of the new garage must be completed before construction of the Public Safety Building can begin. Supplemental Information The New California Avenue Area Parking Garage project is included in the Council Infrastructure Plan and is supported through planned debt financing. Significant Changes 2020-2024 CIP: Project completion revised to reflect additional design and construction time for groundwater exclusionary techniques (i.e. installation of cut-off walls). 2019-2023 CIP: Budget increased to reflect total project cost estimate of $47.9 million. Antici- pated completion date adjusted due to design delays resulting from the Architectural Review Board (ARB) and Environmental Impact Report (EIR) processes. 122 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2017-2021 CIP: Project schedule adjusted to begin and end earlier, reflecting need for phasing of garage and Public Safety Building projects. Funding Sources Schedule Funding Source Bond Proceeds Capital Improvement Fund Total Prior Years FY 2019 Budget FY 2019 Est. 0 41,937,000 41,995,000 1,488,138 5,644,808 5,386,808 1,280,000 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5Year CIP Total Beyond 5 Year CIP Total 0 0 0 0 0 0 0 41,995,000 0 0 0 0 1,280.000 0 8.154,946 1,488,138 47,581,808 47,381,808 1,280,000 0 0 0 0 1,280,000 0 50,149,946 Expenditure Schedule Project Phase Construction Design Total Prior Years FY 2019 Budget FY 2019 Est. FY 2020 14,640 46,913,618 46,713,618 1,280,000 1,473,495 668,190 668,190 0 1,488,135 47,581,808 47,381,808 1,280,000 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5 Year CIP Total O 1,280,000 O 0 O 1,280,000 Beyond 5 Year CIP Total 0 48,008,258 O 2,141,685 O 50,149,943 Anticipated Operating Budget Needs Fund California Avenue Parking Permits FY 2020 FY 2021 0 113,300 FY 2022 116,699 FY 2023 120,200 FY 2024 123,806 Operating Impact This project is anticipated to impact operating expenses in the future. Custodial and mainte- nance costs are estimated to be $113,300 in FY 2021 and increase by 3% annually thereafter. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Transportation Section: Parking Goal: T-5 Policy: T-5.6 Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project will require an environmental impact report, combined with the Public Safety Building Project, in accordance with CEQA guidelines. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 123 CAPITAL IMPROVEMENT FUND Hamilton Avenue/Waverley Street, March 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Parking Lot D (Hamilton Avenue/ Waverley Street) Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2015 Initial Project Completion: Fall 2018 Revised Project Start: Winter 2017 Revised Project Completion: Summer 2022 Project Number: PE -15007 New Downtown Parking Garage Description This project provides funding for a new public parking garage in the University Avenue com- mercial area at existing Parking Lot D at the corner of Hamilton Avenue and Waverley Street. The project will evaluate the feasibility of including retail and stacked parking as part of the new structure. Design and environmental consultant services will be needed, including the develop- ment of preliminary plans and cost estimates, and completion of the project's environmental review. Justification A new parking garage is part of a multi -pronged strategy to address excessive spillover parking from the University Avenue commercial area into nearby residential neighborhoods. Supplemental Information The New Downtown Parking Garage project is included in the City Council Infrastructure Plan. In Fiscal Year 2022, a transfer of $5.5 million from the University In -Lieu Parking Fund is sched- uled to fund a portion of the construction of the new garage. The cost estimate for this project will likely need to be adjusted based on estimated construction costs in future years. Significant Changes 2020-2024 CIP: Funding for this project has been moved out per City Council direction in Feb- ruary 2019 to postpone the project until downtown parking initiatives are determined. 2019-2023 CIP: Budget increased to reflect total project cost estimate of $29.1 million. 124 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2018-2022 CIP: In December 2016, a design contract was awarded to Watry Design, Inc. Fund- ing was included in FY 2017 for Phase I of the design work, including environmental review and design through design development. Additional funding is required in FY 2018 to complete the design and construction documents and in FY 2019 for construction administration and project close out. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Stanford University Medical Ctr Fund Transfer from University Ave Parking In Lieu Fund Total Prior Years FY 2019 Budget FY 2019 Est. (402,618) 12,956,571 1,600,000 0 9,072,000 1,300,000 5,541,000 0 0 897,382 27,569,571 1,600,000 FY 2020 0 0 FY 2021 FY 2022 O 11,987,000 O 9,072,000 0 0 5,541,000 0 0 26,600,000 FY 2023 0 0 Expenciture Schedule FY 2024 5Year CIP Total O 11,987,000 0 O 0 9,072,000 5,541,000 O 0 26,600,000 Beyond 5 Year CIP Total 0 13,184,382 0 0 9,072,000 6,841,000 O 29,097,382 Project Phase Construction Design Total Prior Years FY 2019 Budget 200,160 26,075,000 697,215 1,494,571 897,375 27,569,571 0 1.600,000 1,600,000 FY 2020 0 0 0 FY 2021 O 0 O 26,600,000 O 26,600,000 FY 2023 0 0 0 FY 2024 5 Year CIP Total O 600,000 O 26,000,000 O 26,600,000 Beyond 5 Year CIP Total O 800,160 O 28,297,215 O 29,097,375 Antici oatec Operating Budget Neec s Fund University Avenue Parking Permits FY 2020 0 FY 2021 0 FY 2022 FY 2023 0 88,700 FY 2024 91,361 Operating Impact This project is anticipated to impact operating expenses in the future. Custodial and mainte- nance costs are estimated to be $88,700 in FY 2023 and increase 3% annually thereafter. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Planning for Parks and Community Facilities Goal: C-4 Policy: C-4.2 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to require a CEQA Environmental Impact Report. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 125 CAPITAL IMPROVEMENT FUND New Public Safety Building Rendering Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Parking Lot C-6 (250 Sherman Avenue) Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2015 Initial Project Completion: Fall 2020 Revised Project Start: Revised Project Completion: Fall 2022 Project Number: PE -15001 New Public Safety Building Description This project provides funding for the design and construction of a new Public Safety Building on Lot C-6 in the California Avenue commercial area. Design and environmental consultant services will be needed, including the development of preliminary plans, cost estimates and special stud- ies as part of an Environmental Impact Report (EIR), and site evaluation for the approximately 44,500 square foot facility. The size and programming of the new facility were developed by the 2006 Blue Ribbon Task Force. Justification The current Police Department facility is structurally, operationally, and technologically defi- cient. This project will provide a new facility for the Police Department, Office of Emergency Services, the Emergency Operations Center, emergency dispatch, and Fire Department Admin- istration. It will be built to essential services standards with a high likelihood of being fully oper- ational after a major disaster such as a significant earthquake. Supplemental Information The new Public Safety Building has been identified as the top priority project in the City Council Infrastructure Plan. The majority of the expenses will be financed using Certificates of Participa- tion with Transient Occupancy Tax (TOT) used to fund the debt service. Significant Changes 2020-2024 CIP: Project construction will begin after the new California Avenue Area Parking Garage is complete. Anticipated completion of the Public Safety Building is revised to Fall 2022. 126 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2019-2023 CIP: Budget increased to reflect total project cost estimate of $92.2 million. Con- struction funding and expenditures moved to FY 2020 due to design delays relating the Archi- tectural Review Board (ARB) and EIR processes. Anticipated project completion also revised to summer 2021. 2018-2022 CIP: Timeline adjusted to reflect sequential construction to follow the California Ave- nue Area Parking Garage (CIP PE -18000). Funding Sources Schedule Prior Years Bond Proceeds FY 2019 Budget Capital Improvement (1,056,178) 1,922,899 4,922,899 Fund Transfer from Stanford University Medical Ctr Fund Total 3,900,000 0 0 FY 2021 0 103,000,000 O 110,000 3,850,000 O 800,000 0 2,843,822 1,922,899 4,922,899 0 103,910,000 3,850,000 Expenciture Schec ule FY 2024 5 Year CIP Total O 103,000,000 0 0 0 800,000 0 0 0 107,760,000 0 115,526,721 Beyond 5 Year CIP Total O 103,000,000 O 7,826,721 4,700,000 O 3,960,000 Project Phase Construction Design Total Prior Years FY 2019 FY 2019 Budget Est. 0 0 100,000 2,843,815 1,922,899 4,822,899 2,843,815 1,922,899 4,922,899 FY 2020 FY 2021 FY 2022 O 103,910,000 3,850,000 0 0 0 O 103,910,000 3,850,000 FY 2023 0 0 0 FY 2024 5 Year CIP Total O 107,760,000 O 0 O 107,760,000 Beyond 5 Year CIP Total O 107,860,000 0 7,666,714 O 115,526,714 Antici catec Operating Budget Needs FY 2020 FY 2021 FY 2022 General Fund -Operating 01 335,000 FY 2023 345,050 FY 2024 355,400 Operating Impact This project is anticipated to impact operating expenses in the future. Custodial and mainte- nance costs are estimated to be $335,000 in FY 2022 and increase by 3% annually thereafter. Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Community Safety Goal: S-1 Policy: S-1.7 Program: S1.7.2 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project will require an environmental impact report, combined with the California Avenue Area Parking Garage Project, in accordance with CEQA guidelines. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 127 CAPITAL IMPROVEMENT FUND Elevator Control, 2017 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Cowper & Webster Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2018 Initial Project Completion: Summer 2018 Revised Project Start: Revised Project Completion: Winter 2019 Project Number: PF-18000 Parking Lot J Elevator Modernization Description This project provides funding to modernize the existing two elevators in Parking Lot J. The modernization consists of upgrading the interior of the elevators, elevator control interface, call buttons, and meeting current ADA standards. Justification The Parking Lot J elevators are experiencing maintenance issues and do not conform to ADA standards. Supplemental Information It is anticipated that the cost of this project will be reimbursed by the Parking District and is consistent with the agreement between the City and the Parking District. Significant Changes 2020-2024 CIP: Start date was pushed out to April 2019 resulting in a revised completion date. 2019-2023 CIP: Bids came in higher than expected resulting in an increase to the original amount by $50,000. 128 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from University Ave Parking Permit Fund Total Project Phase Construction Total Prior FY 2019 Years Budget (700,000) 700,000 Prior Years 0 729,324 50,000 779,324 FY 2019 Budget O 779,324 O 779,324 FY 2019 Est. 0 679,324 52,000 50,000 0 0 729,324 52,000 0 Expenc FY 2019 Est. FY 2022 0 0 0 0 0 0 iture Schedule 729,324 52,000 729,324 52,000 0 FY 2022 0 O 0 0 0 FY 2023 FY 2024 5 Year CIP Total 52,000 0 52,000 5 Year CIP Total 52,000 52,000 Beyond 5 Year CIP Total 0 31,324 0 750,000 O 781,324 Beyond 5 Year CIP Total O 781,324 O 781,324 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 129 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Children's Theatre, Community Theatre, and Cubberley Theatre Managing Department: Community Services IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2019 Revised Project Completion: Fall 2019 Project Number: AC -18000 Children's Theatre, January 2016 Performing Arts Venues Seat Replacement Description This project provides funding for the replacement of damaged or non-functioning seats at the City's three performing arts venues: Children's Theater, Community Theater, and Cubberley The- ater. Justification The seats at the City's three theater sites are beyond their useful life and due for replacement based on their age and condition. Supplemental Information Beginning July 1, 2019, the Resident Theater Companies that use the Lucie Stern Community Theater (West Bay Opera, Palo Alto Players, and Theaterworks), signed a contract with the City to collect a fee of $2.00 for each ticket sold for events with paid admission. This fee will be used to offset the costs of enhancements, upgrades, improvements, repairs, preservation, and new equipment and furnishings for the Lucie Stern Community Theater. This seating upgrade project qualifies for use of this funding source and could be used to partially reimburse the costs for project. Significant Changes 2020-2024 CIP: Project scope changed from replacing damaged and non-functioning seats to replacing all seats and funding increased by $0.3 million. 2017-2021 CIP: Project established. 130 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior FY 2019 Years Budget O 78,774 O 78,774 Prior Years FY 2019 Budget O 78,774 O 78,774 0 419,000 0 O 419,000 0 FY 2022 0 0 0 Expenciture Schedule FY 2019 Est. 0 0 0 0 O 419,000 O 419,000 0 0 0 5 Year CIP Total O 419,000 O 419,000 Beyond 5 Year CIP Total 419,000 O 419,000 5Year CIP Beyond 5 FY 2024 Total Year CIP Total O 419,000 O 419,000 0 419,000 O 419,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 131 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-00006 Fire Station 2, January 2015 Roofing Replacement Description This project provides funding for ongoing roofing maintenance at various City facilities includ- ing major repairs, rehabilitation, replacement, roof deck, drainage systems, and sheet metal repair/replacement. Roofs scheduled for replacement are based on an annual evaluation of their condition. Justification The life expectancy of most roofs at City facilities is 20 to 25 years. There are facilities in the inventory with roof systems that are beyond or near their useful life. Supplemental Information Facilities scheduled for re -roofing are as follows: Fiscal Year 2020: Avenidas Senior Center Fiscal Year 2021: Lucie Stern Community Center Fiscal Year 2022: Peers Park Club House and Lucie Stern Community Theater Flat Roof Fiscal Year 2023: Baylands Interpretive Center and Police Department Lower Roof Fiscal Year 2024: Foothills Equipment and Storage Building Significant Changes 2020-2024 CIP: Avenidas Senior Center moved to FY 2020 from FY 2021 and Lucie Stern Com- munity Center moved from FY 2020 to FY 2021. Lucie Stern Community Theater Flat Roof added to FY 2022 and Foothills Equipment and Storage Building added for FY 2024. 132 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2019-2023 CIP: Mitchell Park Storage Pool Filter Facility and Arastradero Gate Way will replace the animal shelter in FY 2019. 2018-2022 CIP: Funding for Ventura Unit 3 has been moved from FY 2021 to 2018 due to its condition and the scheduled work on other Ventura units. The Avenidas Senior Center has been added to FY 2021. Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP FY 2024 Total N/A 1,188,976 986,196 675,914 387,000 296,229 986,476 1,335,986 3,681,605 N/A 1,188,976 986,196 675,914 387,000 296,229 986,476 1,335,986 3,681,605 Prior Years FY 2019 Budget N/A 1,188,976 N/A 1,188,976 Expenciture Schec FY 2019 Est. 986,196 FY 2020 675,914 FY 2021 387,000 FY 2022 296,229 ule FY 2023 FY 2024 Beyond 5 Year CIP Total 5Year CIP Beyond 5 Total Year CIP Total N/A N/A 986,476 1,335,986 3,681,605 986,196 675,914 387,000 296,229 986,476 1,335,986 3,681,605 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 except for historic buildings. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 133 CAPITAL IMPROVEMENT FUND Roth Building, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 300 Homer Avenue Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Summer 2006 Initial Project Completion: Spring 2007 Revised Project Start: Revised Project Completion: Spring 2021 Project Number: PF-07011 Roth Building Maintenance Description This project provides funding for window repairs, waterproofing of foundation walls, installation of electrical service, and a new ventilation system at the Roth building. In addition, roofing repairs will be done on an as needed basis until such time that the building is leased and occu- pied. Justification In Fiscal Year 2004, the City removed the non -historic wings and secured the building. Cur- rently, the building is empty waiting for the Palo Alto History Museum to take possession. Fund- ing was provided on a one-time basis for roofing repair and the installation of downspouts. The building's roof will require on -going maintenance and repair to prevent further leaking. Water is also entering the building through the basement walls. In order to prevent mildew and further deterioration of the building, roof repair, waterproofing, perimeter drainage, and installation of a ventilation/dehumidification system are necessary. Supplemental Information Funding was provided as a one-time addition and will be continued until all funding is used or Palo Alto History Museum takes possession. Small repairs are needed on a continual basis. Significant Changes 2017-2021 CIP: Project completion extended to reflect continuing vacancy of the building. 134 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior FY 2019 Years Budget 24,477 41,640 24,477 41,640 Prior Years FY 2019 Est. 0 2,567 41,073 2,567 41,073 0 FY 2022 0 0 0 Expenciture Schedule FY 2019 FY 2019 Budget Est. 24,477 41,640 24,477 41,640 FY 2020 2,567 41,073 2,567 41,073 FY 2021 0 0 FY 2022 0 0 0 FY 2023 0 5 Year CIP Total O 41,073 O 41,073 Beyond 5 Year CIP Total 68,117 O 68,117 5 Year CIP FY 2024 Total Beyond 5 Year CIP Total 0 41,073 O 41,073 01 68,117 O 68,117 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Historic Resources Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 135 CAPITAL IMPROVEMENT FUND Lot N, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-14003 University Avenue Parking Improvements Description This project provides funding for improvements in the University Avenue parking district includ- ing parking lot resurfacing; striping and signing; parking structure painting or staining; electrical system upgrades needed to support improved lighting; and security systems and/or other sys- tems. Justification This project is intended to maintain the existing parking lots and garages in the University Ave- nue parking district to extend the useful life of the pavement surfaces and buildings. Supplemental Information This project is dependent on the availability of funding in the University Avenue Parking Permit Fund. Fiscal Year 2020: No work planned; however, work performed on Lot C (Ramona/Lytton) in FY 2019 is anticipated to be carried over into FY 2020. Fiscal Year 2021: Resurface and restripe Lot A (Emerson/Lytton), Lot H (Cowper/Hamilton), and Lot P (High/Hamilton). Fiscal Year 2022: Resurface and restripe Lot E (Gilman/Bryant), Lot G (Waverley/Gilman), Lot N (Emerson/Hamilton), and Lot T (Lytton/Kipling). Fiscal Year 2023: Resurface and restripe Lot F (Florence/Lytton) and Lot 0 (Emerson/High). 136 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Fiscal Year 2024: Resurface and restripe Lot K (Lytton/Waverley). Significant Changes 2019-2023 CIP: Parking Lot C resurfacing will be coordinated with the Avenidas project. With the exception of Lot C, all University Avenue parking district lots were resurfaced and no addi- tional work is needed at this time. Funding Sources Schec ule Funding Source Capital Improvement Fund Transfer from University Ave Parking Permit Fund Total Prior FY 2019 Years Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5Year CIP Beyond 5 Total Year CIP N/A 406,517 0 (327,000) 17,000 131,000 76,000 153,000 50,000 N/A 0 63,517 343,000 225,000 115,000 75,000 65,000 823,000 0 N/A 406,517 63,517 16,000 242,000 246,000 151,000 218,000 873,000 0 N/A Total 0 N/A N/A Project Phase Construction Total Prior Years N/A FY 2019 Budget 406,517 Expenc FY 2019 Est. 63,517 16,000 242,000 iture Schedule FY 2022 246,000 FY 2023 151,000 FY 2024 5 Year CIP Beyond 5 Total Year CIP Total 218,000 873.000 N/A 406,517 63,517 16,000 242,000 246,000 151,000 218,000 873,000 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in the next budget cycle. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Transportation Section: Parking Goal: T-5 Policy: T-5.9 Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 137 CAPITAL IMPROVEMENT FUND Ventura Community Center, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3990 Ventura Court Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Summer 2015 Initial Project Completion: Spring 2016 Revised Project Start: Fall 2016 Revised Project Completion: Spring 2020 Project Number: PE -15011 Ventura Buildings Improvements Description This project provides funding to replace or upgrade the mechanical and electrical systems and provide accessibility improvements to the Ventura Community Center facility. To comply with the Americans with Disabilities Act, accessibility improvements are included; these needs are typically addressed concurrently with City -planned projects. Justification Mechanical and electrical systems are original and have reached the end of their useful lives. To meet current code requirements and increase efficiency and reliability, these systems need to be replaced. Under the lease agreement with Palo Alto Community Child Care (PACCC), the City is responsible for capital maintenance. Significant Changes 2020-2024 CIP: Project deferred from FY 2019 to FY 2020 due to excessive bid pricing and low contractor interest. Budget adjusted to current market rates. 2019-2023 CIP: Anticipated completion date adjusted due to delays in design and obtaining building permit approval. 2018-2022 CIP: Project deferred by an additional half year due to workload of other projects in progress. 2017-2021 CIP: Project deferred by half a year due to workload of other projects in progress. 138 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2019 Years Budget FY 2019 Est. 0 416,988 420,432 141,835 1,968,597 416,988 420,432 141,835 1,968,597 Ex 0 FY 2022 0 0 0 aenciture Schedule 0 5 Year CIP Total O 1,968,597 O 1,968,597 Beyond 5 Year CIP Total O 2,527,420 O 2,527,420 Project Phase Construction Design Total Prior Years 1,939 415,047 416,986 FY 2019 FY 2019 Budget Est. 405,823 14,609 420,432 FY 2020 141,835 1,968,597 0 0 141,835 1,968,597 FY 2021 0 01 FY 2022 0 0 FY 2023 0 FY 2024 01 5 Year CIP Total O 1,968,597 O 0 O 1,968,597 Beyond 5 Year CIP Total 0 2,112,371 O 415,047 O 2,527,418 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 139 CAPITAL IMPROVEMENT FUND Entryway to the Water, Gas, Wastewater Offices Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: MSC Building C Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Fall 2018 Initial Project Completion: Fall 2019 Revised Project Start: Spring 2019 Revised Project Completion: Fall 2019 Project Number: PE -19001 Water, Gas, Wastewater Office Remodel Description This project provides funding for minor renovations to the Utilities Water Gas Wastewater (WGW) office space at the Municipal Service Center (MSC). The current space no longer meets the operational needs of the department. This project will reconfigure the space so it is more efficient for department operations and replace aging furniture and finishes such as cubicle fur- niture, carpet, paint, and lighting. Enclosed offices may be demolished and relocated. Addition- ally, electrical, mechanical (HVAC), and fire systems work will be required. Justification The current office space configuration and furnishing have been in place for about 20 years. Reconfiguring the space will allow staff from the same work groups to be located together and next to their supervisors/managers and create additional space and offices for new staff. The WGW kitchen/lunchroom size will be reduced to further allow for more office space. The proj- ect will also add a small reception/waiting area for visitors. Significant Changes 2020-2024 CIP: Project timeline extended due to staffing constraints. 140 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Utilities Administration Fund Total Prior FY 2019 Years Budget FY 2019 Est. 0 O 2,737 (67,263) 101,000 O 70,000 O 72,737 70,000 654,000 0 2,737 755,000 0 FY 2022 0 0 0 0 0 5 Year CIP Total O 101,000 O 654,000 O 755,000 Beyond 5 Year CIP Total 0 724,000 O 757,737 Expenditure Schedule Project Phase Construction Design Total Prior Years O 0 O 72,737 O 72,737 FY 2019 Est. 0 FY 2020 724,000 2.737 31,000 2,737 755,000 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5 Year CIP Total O 724,000 0 31.000 O 755,000 Beyond 5 Year CIP Total 0 724,000 O 33,737 O 757,737 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 141 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Department Technology Upgrades and Improvements CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 143 CAPITAL IMPROVEMENT FUND V EMERGENCY DEFIBRILLATOR im{ Fund: Capital Improvement Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Fire IBRC Reference: N/A Initial Project Start: Fall 2020 Initial Project Completion: Summer 2021 Revised Project Start: Revised Project Completion: Project Number: FD -21000 Automated External Defibrillator at City Hall Automated External Defibrillator Replacement Description This project provides funding for the replacement of the entire compliment of Automated External Defibrillators (AEDs) throughout City facilities and emergency response vehicles, which currently totals 93 AEDs. Justification The Fire Department maintains the Automated External Defibrillators (AEDs) throughout City facilities and emergency response vehicles. These devices allow for intervention during a car- diac arrest while awaiting first responders. The current AEDs were purchased in 2013, and the recommended replacement cycle is between 5-8 years. This project will replace all AEDs throughout City facilities. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Revenue from Other Agencies Total 0 0 0 O 0 0 162,000 O 0 0 38,000 O 0 0 162,000 O 0 0 38,000 0 200,000 0 0 0 200,000 162,000 O 38,000 O 200,000 144 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2019 Budget FY 2019 Est. O 200,000 O 200,000 0 0 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Other Total 0 0 0 0 0 0 0 O 200,000 O 200,000 200,000 0 200,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Costs for future replacements will be budgeted according to a replacement cycle of 5- 8 years. Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-1.13 Program: S2.13.1 Environmental Impact Analysis: None Required Potential Board/Commission Review: Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 145 CAPITAL IMPROVEMENT FUND Cardiac Monitor in an ambulance Fund: Capital Improvement Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Fire IBRC Reference: N/A Initial Project Start: Fall 2020 Initial Project Completion: Summer 2021 Revised Project Start: Revised Project Completion: Project Number: FD -20000 Cardiac Monitor Replacement Description This project provides funding for the replacement of the entire compliment of 20 cardiac moni- tors in the Department. Along with other tools needed for patient assessment and airway verifi- cation, cardiac monitors assess cardiac activity in patients and provide defibrillation and pacing. These are required by State and County Emergency Medical Services (EMS) laws for all Advanced Life Support (ALS) units. All Fire Department engines, trucks, ambulances and other apparatus are designated as ALS units and require cardiac monitors as standard equipment. Justification Electro cardiac machines are essential equipment on all ALS units and are required to be cali- brated and checked annually. They allow for cardiac assessment, defibrillation, and pacing, along with other tools needed for patient assessment and airway verification. The most current and appropriate cardiac monitors also transmit essential patient information to the hospital and forward data to the City for retrospective quality assurance. The current cardiac monitors were purchased in Fiscal Year 2012 and the Department is no lon- ger able to continue operating the old models, as they are beyond their allowable usage under County regulations and the manufacturer no longer offers warranty or parts replacement. 146 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior FY 2019 Years Budget 0 0 O 0 O 0 FY 2019 Est. 0 0 688,500 O 161,500 O 850,000 0 0 FY 2022 0 0 0 0 0 5 Year CIP Total O 688,500 O 161,500 O 850,000 Beyond 5 Year CIP Total 0 688,500 0 161,500 O 850,000 Project Phase Other Total Prior Years 0 0 FY 2019 Budget 0 0 Expenditure Schedule FY 2019 Est. FY 2020 O 850,000 O 850,000 FY 2021 0 FY 2022 0 FY 2023 0 0 FY 2024 ear IP Total O 850,000 O 850,000 Beyond 5 Year CIP Total 0 850,000 O 850,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Costs for future replacements will be budgeted according to a replacement cycle of 5- 8 years. Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-1.13 Program: S2.13.1 Environmental Impact Analysis: None Required Potential Board/Commission Review: Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 147 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Fire IBRC Reference: N/A Initial Project Start: Fall 2021 Initial Project Completion: Summer 2022 Revised Project Start: Revised Project Completion: Project Number: FD -22000 Extrication tools stored on the fire engine Extrication Tool Replacement Description This project provides funding for the replacement of all extrication tools for the Fire Depart- ment. Extrication tools, also known as "Jaws of Life", are used to rescue victims of car accidents and other emergencies where the victims are trapped in confined spaces. Justification Extrication tools are used for large scale rescue incidents, such as car accidents. These tools allow first responders to cut through most materials in order to rescue patients. These tools require replacement every 8-10 years. The current fleet was purchased in 2012. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund 0 0 0 0 0 182,300 0 O 182,300 0 182,300 Revenue from Other Agencies O 0 0 0 0 42,700 O 42,700 0 42,700 Total O 0 0 0 0 225,000 0 0 225,000 0 225,000 Project Phase Other Total Prior Years 0 0 FY 2019 Budget 0 0 Expenciture Schedule FY 2019 Est. 0 0 FY 2020 0 0 FY 2021 FY 2022 O 225,000 O 225,000 FY 2023 0 0 FY 2024 5 Year CIP Total O 225,000 O 225,000 Beyond 5 Year CIP Total O 225,000 O 225,000 148 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Costs for future replacements will be budgeted according to a replacement cycle of 8- 10 years. Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-1.13 Environmental Impact Analysis: None Required Potential Board/Commission Review: Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 149 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Department Technology Upgrades and Improvements Project Location: Palo Alto Police Department (275 Forest Ave) Managing Department: Police IBRC Reference: N/A Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Revised Project Completion: Project Number: PD -20000 Police In -Car Video System Police Video Recording Systems Replacement Description This project provides funding for the replacement of Palo Alto Police Department video record- ing systems used to record events in the field with in -car cameras as well as body -worn cameras (BWC). The in -car camera technology was introduced in 2013 while BWCs were implemented in Fiscal Year 2019 after a one-year pilot program. In -car systems are fixed in the vehicles and BWCs operate on rechargeable batteries for up to 8 hours, secured to the officer's uniform. Images captured by in -car systems and BWCs are stored both locally and in the cloud on a secure platform. Justification The useful life is approximately 5 years for in -car systems and 4 years for BWCs. Public requests for more access to police video, particularly of "critical incidents" (yet to be legally defined), has increased over the last year with the passage of two state laws that hold agencies accountable for a higher level of transparency. The adoption of these technologies, along with the desire of the public for more accountability, prioritizes the need for police departments to maintain video recording systems. While video does not replace a written report, video can be helpful for reconstructing an incident for both criminal investigations and use of force incidents. Supplemental Information There are two components impacting the timeline of this project: 150 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND - Coordinating efforts of Information Technology and the Police Department for the replace- ment of the servers and subsequent utilization of cloud storage. - Syncing up the camera replacements with the vehicle replacement cycle will mitigate installing new camera system equipment in soon -to -be replaced vehicles. Funding is specifically for the replacement of the in -car cameras and system as well as the replacement of a server used for video data storage, due to the in -car system being at the end of its useful life. The BWC equipment will be at the end of its useful life in FY 2022, and funding for replacement will be recommended in this project as part of the next budget cycle. Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Other Total Prior Years 0 0 Prior Years 0 0 FY 2019 Budget 0 0 FY 2019 Budget 0 0 FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5Year CIP Total 0 150,000 150,000 0 0 0 300,000 O 150,000 150,000 0 0 0 300,000 Expenditure Schedule FY 2019 Est. FY 2020 0 150,000 O 150,000 150,000 FY 2021 150,000 FY 2022 0 0 FY 2023 0 0 FY 2024 5 Year CIP Total O 300,000 O 300,000 Beyond 5 Year CIP Total 0 300,000 O 300,000 Beyond 5 Year CIP Total 0 300,000 O 300,000 Operating Impact Software licensing costs of approximately $23,000 are already budgeted in the Police Depart- ment's operating budget. There are no additional operating impacts anticipated from this proj- ect. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Costs for future replacements will be budgeted accord- ing to a replacement cycle of 5 years for in -car systems and 4 years for body worn cameras. Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Community Safety Goal: S-1 Policy: S-1.6 Program: S1.6.2 Environmental Impact Analysis: Not Applicable Potential Board/Commission Review: Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 151 CAPITAL IMPROVEMENT FUND Firefighter filling an SCBA tank with air Fund: Capital Improvement Fund Category: Department Technology Upgrades and Improvements Project Location: Fire Station 2 Managing Department: Fire IBRC Reference: N/A Initial Project Start: Fall 2020 Initial Project Completion: Summer 2021 Revised Project Start: Revised Project Completion: Project Number: FD -20001 Self -Contained Breathing Apparatus (SCBA) Air Compressor Replacement Description This project provides funding for the replacement of the central air compressor that provides air for Self -Contained Breathing Apparatus (SCBA) tanks to ensure firefighter safety when enter- ing environments with hazardous air quality. Justification The Fire Department has one central air compressor at Fire Station 2 that is used to fill air tanks. The current compressor is over 20 years old, requires extensive repairs, and is due for replace- ment. Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior Years 0 0 0 Funding Sources Schedule FY 2019 Budget FY 2020 O 0 69,700 O 0 16,300 O o 86,000 FY 2021 FY 2022 FY 2023 FY 2024 0 0 0 0 0 0 5Year CIP Beyond 5 Total Year CIP O 69,700 O 16,300 O 86,000 Total 0 69,700 0 16,300 0 86,000 152 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2019 FY 2019 Project Phase Years Budget Est. 0 0 0 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Other Total 0 0 0 O 86,000 O 86,000 0 0 0 O 86,000 O 86,000 86,000 0 86,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Costs for future replacements will be budgeted according to a replacement cycle of 15- 20 years. Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-2.13 Program: S2.13.1 Environmental Impact Analysis: N/A Potential Board/Commission Review: Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 153 CAPITAL IMPROVEMENT FUND Used Self Contained Breathing Apparatus Fund: Capital Improvement Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Fire IBRC Reference: N/A Initial Project Start: Spring 2017 Initial Project Completion: Summer 2019 Revised Project Start: Revised Project Completion: Winter 2019 Project Number: FD -18000 Self -Contained Breathing Apparatus (SCBA) Replacement Description This project provides funding for the replacement of Self Contained Breathing Apparatus (SCBA) used by firefighters when entering hazardous conditions when responding to fire and hazardous materials incidents. These apparatus provide breathable air for firefighters when entering environments where the atmosphere is immediately dangerous to life or health. Justification The expected service life for SCBAs is 15 years. When this project was funded in Fiscal Year 2018, 26 percent of the Palo Alto Fire Department (PAFD) SCBAs were past their useful life and 41 percent were approaching the end of their useful life. In addition, the National Fire Protection Agency (NFPA) standards require that all SCBAs in use pass regular testing and have repair parts available. Many of the current SCBAs in use no longer pass test standards and repair parts are no longer available from the manufacturer. Supplemental Information The Department has replaced the main SCBA components and is now working on final pur- chases of compatible accessories, such as Bluetooth enabled microphones and hose couplings. 154 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior FY 2019 Years Budget FY 2019 Est. 0 538,062 101,217 39,417 42,900 160,720 0 8,800 10,100 698,782 101,217 48,217 53,000 0 0 FY 2022 0 0 0 0 0 0 5 Year CIP Total O 42,900 Beyond 5 Year CIP Total 0 620,379 O 10,100 0 179,620 O 53,000 0 799,999 Project Phase Construction Total 698,782 2019 Budget 101,217 Expenditure Schedule FY 2019 Est. 48,217 FY 2020 53,000 698,782 101,217 48,217 53,000 FY 2021 0 FY 2022 0 FY 2023 0 0 FY 2024 5 Year CIP Total O 53,000 O 53,000 Beyond 5 Year CIP Total 0 799,999 O 799,999 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Costs for future replacements will be budgeted according to a replacement cycle of 10- 15 years. Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-2.1 Program: S2.13.2 Environmental Impact Analysis: None Required Potential Board/Commission Review: Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 155 CAPITAL IMPROVEMENT FUND Crews using Thermal Imaging Camera during a training event Fund: Capital Improvement Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Fire IBRC Reference: N/A Initial Project Start: Fall 2019 Initial Project Completion: Summer 2020 Revised Project Start: Revised Project Completion: Project Number: FD -20002 Thermal Imaging Cameras Replacement Description This project provides funding for the replacement of Thermal Imaging Cameras (TICs) on all fire and response vehicles used to help identify the location of victims; assess the source of fires, smoke, and heat; and create a plan of action. Two thermal imaging cameras were approved for purchase as part of the Fiscal Year 2019 Mid -Year Review and the remaining nine will be replaced with this project. Justification The Department has a Thermal Imaging Camera on all fire response vehicles for a total of 11. The TICs are past their useful life of 7-10 years and two of the current cameras are broken, which will be replaced in Fiscal Year 2019. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior FY 2019 Years Budget 0 0 0 0 FY 2019 Est. FY 2020 FY 2021 0 80,200 0 0 18,800 0 99,000 FY 2022 FY 2023 FY 2024 0 0 0 5Year CIP Beyond 5 Total Year CIP Total O 80,200 O 18,800 O 99,000 O 80,200 O 18,800 O 99,000 156 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2019 Budget FY 2019 Est. 0 0 0 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Other Total 0 0 0 O 99,000 O 99,000 0 0 0 O 99,000 O 99,000 99,000 0 99,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Costs for future replacements will be budgeted according to a replacement cycle of seven to ten years. Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-1.13 Program: S2.13.1 Environmental Impact Analysis: None Required Potential Board/Commission Review: Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 157 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Parks and Open Space CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 159 CAPITAL IMPROVEMENT FUND Brilliance, by Joe O'Connell and Blessing Hancock Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: AC -86017 Art In Public Spaces Description This project provides funding for innovative public art for both interior and exterior public spaces in accordance with the City Council -approved Art in City Capital Improvement Projects ordinance. Justification This project places art in public buildings, plazas, gateways, parks, and other sites frequented by residents and visitors alike. It is expected that public art will enhance community pride and own- ership in the City of Palo Alto. Public Art preserves the long-term viability of the built environ- ment and helps set a standard for aesthetic variety and creativity in the community. Supplemental Information The Art in City Capital Improvement Projects ordinance states that the City will budget one per- cent of its CIP budget for public art, with certain exceptions. A base level of funding in the amount of $50,000 is included each year. Prior to Fiscal Year 2015, one percent for public art was included in the budget for each applica- ble project. Beginning in Fiscal Year 2015, public art funding is accounted for within this project. This change provides a clearer picture of how much funding is available for public art, allows for the pooling of funds for more impactful projects, and ensures that the funds are preserved for public art. 160 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior FY 2019 Years Budget FY 2019 Est. FY 2022 5 Year CIP Total N/A 1,420,992 570,992 1,102,443 1,305,649 183,300 63,800 66,272 2,721,464 Beyond 5 Year CIP Total 0 N/A N/A 175,000 175,000 0 0 0 0 0 0 0 N/A N/A 1,595,992 745,992 1,102,443 1,305,649 183,300 63,800 66,272 2,721,464 0 N/A Project Phase Construction Total Prior Years 2019 Budget N/A 1,595,992 N/A 1,595,992 Expenditure Schedule FY 2019 Est. FY 2020 FY 2021 745,992 1,102,443 1,305,649 FY 2022 183,300 FY 2023 63,800 5YearC1' Total 66,272 2,721,464 745,992 1,102,443 1,305,649 183,300 63,800 66,272 2,721,464 Beyond 5' Year CIP 0 0 Total Operating Impact Annual funding in the amount of $30,000 for public art maintenance is allocated to the Com- munity Services Department in the General Fund. Relationship to Comprehensive Plan Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Secondary Connection Element: Land Use and Community Element: Land Use and Community Design Design Section: Parks and Gathering Places Section: Commercial Centers Goal: L-8 Policy: L-8-5 Goal: L-4 Policy: L-4.4 Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • _:ITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 161 CAPITAL IMPROVEMENT FUND Rinconada Tennis Courts, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PG -06001 Athletic Courts Resurfacing Description This project provides funding for repair and resurfacing of various athletic courts such as tennis, pickleball, and basketball courts and gathering bowls in Palo Alto parks. Justification Athletic courts and gathering bowls in Palo Alto parks require ongoing repairs and resurfacing due to wear and tear. Resurfacing of courts will enhance the safety, quality, and condition of these athletic facilities. Supplemental Information Work to be completed under this project is scheduled as follows: Fiscal Year 2020: Rinconada Park tennis courts 0-6), Peers Park tennis courts, and Peers Park basketball courts resurfacing or reconstruction. Fiscal Year 2021: Briones Park, Greer Park, Hoover Park, Johnson Park, Ramos Park, Robles Park, Seale Park, and Scott Park basketball courts resurfacing or reconstruction. Fiscal Year 2022: Terman Park and Weisshaar Park tennis courts resurfacing or reconstruction. Fiscal Year 2023: Terman Park basketball courts resurfacing or reconstruction. Fiscal Year 2024: Hopkins Park tennis courts resurfacing or reconstruction. 162 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2020-2024 CIP: The project name was changed from Tennis and Basketball Court Resurfacing to broaden the scope of the project and include more types of athletic courts such as tennis, basketball, pickleball, and gathering bowls in Palo Alto parks. 2017-2021 CIP: Tennis courts at Cubberley Community Center have been removed from this project and now are covered in a separate project within the Cubberley Infrastructure Fund. Funding Source Capital Improvement Fund Total Func Prior FY 2019 Years Budget ing Sources Schedule FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total N/A 759,297 759,297 254,000 260,000 276,000 310,000 302,000 1,402,000 N/A 759,297 759,297 254,000 260,000 276,000 310,000 302,000 1,402,000 Expenc iture Schedule Beyond 5 Year CIP Total 0 0 N/A N/A Project Phase Construction Design Total Prior Years N/A N/A N/A FY 2019 Budget 578,509 180,788 759,297 FY 2019 Est. 578,509 180,788 759,297 254,000 0 254,000 FY 2022 260,000 0 0 260,000 276,000 276,000 310,000 0 310,000 FY 2024 5Year CIP Beyond 5 Total Year CIP Total 302,000 1,402,000 0 0 302,000 1,402,000 0 0 N/A N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 163 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Adjacent to Baylands Athletic Center (1900 Geng Road) Managing Department: Community Services IBRC Reference: New Initial Project Start: Summer 2018 Initial Project Completion: Summer 2019 Revised Project Start: Revised Project Completion: Project Number: PG -19001 Baylands, March 2017 Baylands Athletic Center 10.5 Acre Expansion Plan Description This project provides funding for conceptual plans and public outreach for future use of an additional 10.5 acre expansion of the Baylands Athletic Center from land previously part of the golf course. Justification During the golf course reconstruction, 10.5 acres were set aside for future park use and incorpo- ration into the adjacent Baylands Athletic Center. The Parks, Trails, Open Space, and Recreation Master Plan calls for evaluating optimal usage including open space for the 10.5 acre land bank. Funding Source Capital Improvement Fund Transfer from Parks Development Impact Fee Fund Total Prior Years 0 0 0 Funding Sources Schedule FY 2019 Budget 5,032 100,000 105,032 FY 2019 Est. FY 2020 (84,968) 106,000 100,000 0 15,032 106,000 FY 2021 0 FY 2022 FY 2023 FY 2024 0 0 0 0 0 5 Year CIP Total Beyond 5 Year CIP Total 0 106,000 0 21,032 0 0 0 100,000 0 106,000 0 121,032 164 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Design Total 0 105,032 15,032 106,000 0 105,032 15,032 106,000 0 0 0 0 0 0 0 106,000 01 106,000 0 121,032 0 121,032 Operating Impact The conceptual plans funded in this project do not have operating budget impacts, but once a conceptual plan is adopted and built, there will be operating budget impact that will be brought forward as part of future budget cycles. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Environmental Impact Analysis: Environmental Review Required Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 165 CAPITAL IMPROVEMENT FUND Baylands Levee, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Harbor Road near Baylands Nature Interpretive Center (2775 Embarcadero Road) Managing Department: Community Services IBRC Reference: New Initial Project Start: Spring 2012 Initial Project Completion: Summer 2014 Revised Project Start: Summer 2024 Revised Project Completion: Summer 2026 Project Number: OS -09002 Baylands Levee Repair for Public Safety Access Description This project provides funding to restore the width and height of the earthen flood levee between Harbor Road near the Baylands Interpretive Center and the perimeter levee of the air- port to six inches above its original height. Justification This section of City -maintained levee has significantly subsided since it was built in the early 1960s. High winter tides now overflow the top of the levee, causing significant erosion along both edges of the levee. This levee is important not only for flood control of the Baylands, but also for emergency response by fire and paramedic vehicles for fires, plane crashes and rescue of injured trail users. The section of levee between the road and the Nature Center is essential for public access. Supplemental Information Information from the Bay Conservation and Development Commission on sea level rise projec- tions will be incorporated into the design of the restoration of the levee in order for the struc- ture to function against increasing tide levels. This project is pending a cost estimate update as regulatory agencies have informed staff this project will require mitigation. Significant Changes 2020-2024 CIP: Project funding has been pushed out to FY 2024 and is pending an updated cost estimate. 166 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2019-2023 CIP: Project funding has been pushed out to FY 2021 and is pending an updated cost estimate. 2018-2022 CIP: Securing the regulatory permits remain delayed and now may require mitiga- tion. 2016-2020 CIP: Project completion has been extended by 2 1/2 years due to delays in securing the regulatory permits needed to construct the project. Funding Source Capital Improvement Fund Total Prior Years 54,298 54,298 Funding Sources Schedule FY 2019 Budget 0 0 FY 2019 Est. 0 0 FY 2020 FY 2021 0 0 FY 2023 FY 2024 0 0 0 373,602 5Year CIP Beyond 5 Total Year CIP 373,602 0 0 0 373,602 373,602 Expenciture Schedule Total 0 427,900 0 427,900 Project Phase Construction Design Total Prior Years 54,298 0 54,298 FY 2019 Budget 0 0 FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 0 0 0 0 0 0 0 0 5YearCIP Beyond 5 FY 2024 Total Year CIP 108,000 108,000 0 265,602 265,602 0 373,602 373,602 0 0 Total 162,298 265,602 427,900 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1.5 Program: N1.5.1 Planning and Transportation Commission San Francisquito Creek Joint Powers Authority Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 167 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring 1997 Initial Project Completion: Recurring Project Number: PG -06003 Greer Park, January 2015 Benches, Signage, Walkways, Perimeter Landscaping Description This project provides funding for the restoration and replacement of existing benches, signage, fencing, walkways, and landscaping at various City facilities. Justification Benches, signage, fencing, walkways, and perimeter landscaping at various sites are due for replacement or upgrade based on their age and/or condition. Supplemental Information Replacements will be evaluated and recommended by the Community Services Department on a per park basis with actual work dependent upon bid results. Significant Changes 2020-2024 CIP: On -going project budget increased by $25,000 annually to a total of $0.2 mil- lion per year. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total N/A 392,204 392,204 207,000 212,000 225,000 252,000 246,000 1,142,000 N/A 392,204 392,204 207,000 212,000 225,000 252,000 246,000 1,142,000 0 N/A 0 N/A 168 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2019 Project Phase Years Budget FY 2019 Est. 207,000 212,000 225,000 252,000 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total N/A 294,101 N/A 98,103 N/A 392,204 294,101 98,103 0 392,204 207,000 0 0 212,000 225,000 252,000 246,000 1,142,000 0 0 0 246,000 1,142,000 0 0 Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 169 CAPITAL IMPROVEMENT FUND Bol Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 3590 Laguna Avenue Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Summer 2019 Initial Project Completion: Summer 2020 Revised Project Start: Summer 2023 Revised Project Completion: Summer 2024 Project Number: PE -16000 Bol Park Improvements Description This project provides funding for safety renovations and accessibility improvements, including repairs to the decomposed granite pathways, park lighting, and fencing at Bol Park. Irrigation renovations and turf restoration are also included in this project, as well as the replacement of two drinking fountains and other site amenities. Justification The concrete walkway and decomposed granite pathway are cracked and/or uneven, creating safety hazards. The brick wall at the playground and other site amenities, including the playing - field backstops, are old or damaged. As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs in addition to safety issues. Significant Changes 2020-2024 CIP: Project moved from Fiscal Year 2020 to Fiscal Year 2024 due to some interim improvements that were made, prolonging the remaining park structures to last until Fiscal Year 2024. This allows for work at other projects with more immediate needs. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 0 0 0 0 0 0 O 295,000 295,000 O 295,000 295,000 O 295,000 O 295,000 170 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2019 Budget FY 2019 Est. 0 0 0 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 O 0 0 0 0 C O 0 0 0 0 0 O 270,708 O 24,292 O 295,000 270,708 24,292 295,000 O 270,708 0 24,292 O 295,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 171 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 410 Fernando Avenue Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Fall 2017 Initial Project Completion: Fall 2018 Revised Project Start: Fall 2019 Revised Project Completion: Fall 2020 Project Number: PE -17005 Boulware Park, February 2015 Boulware Park Improvements Description This project provides funding for improvements to the existing children's playground, lighting and site amenities, and accessibility upgrades at Boulware Park. Playground improvements include the installation of a new play structure and replacement of existing light pole fixtures, drinking fountains, benches, and trash receptacles. Rubberized surfacing will also be replaced and expanded to increase accessibility. Justification The existing playground equipment, installed in 1993, is approaching the end of its useful life and needs to be replaced. In addition, light poles and site amenities, including drinking foun- tains, benches and trash/recycle receptacles are aged and need replacing. Significant Changes 2019-2023 CIP: Project construction funding moved to Fiscal Year 2020 to address workload plus project priorities. 2018-2022 CIP: Project shifted back to Fiscal Year 2018 following consideration of staff work- load and park priorities. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2021 pending completion of the Parks Master Plan and a reprioritization of parks projects. 172 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2019 Years Budget 76,632 1,173 76,632 1,173 FY 2019 Est. 0 1,173 473,000 1,173 473,000 0 FY 2022 0 0 0 Expenciture Schedule 0 5 Year CIP Total O 473,000 O 473,000 Beyond 5 Year CIP Total 0 550,805 O 550,805 Project Phase Construction Design Total Prior Years FY 2019 FY 2019 Budget Est. 0 0 76,631 1,173 76,631 1,173 FY 2020 0 468,912 1,173 4,088 1,173 473,000 FY 2021 0 01 FY 2022 0 0 FY 2023 0 01 5 Year CIP FY 2024 Total 468,912 O 4,088 O 473,000 Beyond 5 Year CIP Total 468,912 O 81,892 O 550,804 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 173 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2500 Embarcadero Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Fall 2019 Revised Project Start: Fall 2019 Revised Project Completion: Spring 2021 Project Number: PE -18006 Byxbee Park , March 2015 Byxbee Park Completion Description This project provides funding for the remaining improvements to Byxbee Park following the completion of the remaining landfill capping work. As envisioned by the original artist and land- scape architect, the completion of Byxbee Park would occur following capping of the remainder of the landfill and would consist of a network of white oyster shell -lined trails with wooden view- ing platforms. The hilltops would also be accented with small soil mounds called "hillocks" to be used for planting wildflowers. Additionally, the parking lot for the park would be expanded. Justification While some improvements and amenities have already been provided through the Byxbee Park Trails Project, this project will revisit the vision for the entire park, and develop and implement the plan for the final park. Design of the project will incorporate recommendations from the Baylands Comprehensive Conservation Plan Project. Supplemental Information The Byxbee Park Completion Project is included in the Council Infrastructure Plan. Funds for the project are provided by the Parks Development Impact Fee Fund. The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community and IBRC needs. Significant Changes 2020-2024 CIP: A majority of the funding, including the transfer from the Parks Dedication Fund, has been moved to Fiscal Year 2021 to coordinate with the Baylands Comprehensive Con- servation Plan and the Byxbee Park Master Plan. 174 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2019-2023 CIP: Budget increased to reflect total project cost estimate of $3.6 million. 2018-2022 CIP: Funding has been moved to Fiscal Year 2019 to coordinate with the findings from the Baylands Comprehensive Conservation Plan project. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Parks Dedication Fund Prior FY 2019 Years Budget (244,425) (1,675,574) 0 2,400,000 Transfer from Parks Development Impact 400,000 0 Fee Fund Total 155,575 724,426 FY 2019 Est. FY 2020 FY 2021 FY 2022 401,806 382,620 260,000 0 0 0 2,400,000 0 0 0 0 0 401,806 382,620 2,660,000 0 FY 2023 Expenciture Schec ule 5Year CIP Beyond 5 FY 2024 Total Year CIP Total 0 0 642,620 O 0 2,400,000 O 0 0 O 0 3,042,620 0 800,001 0 2,400,000 O 400,000 O 3,600,001 Project Phase Construction Design Total Prior Years 155,573 FY 2019 Budget 244,426 0 480,000 155,573 724,426 FY 2019 Est. 0 401,806 401,806 FY 2020 FY 2021 0 2,660,000 382,620 0 382,620 2,660,000 FY 2022 FY 2023 FY 2024 5 Year CIP Total O 2,660,000 0 382.620 O 3,042,620 Beyond 5 Year CIP 0 2,815,573 O 784,426 O 3,599,999 Operating Impact This project is anticipated to impact operating expenses in the future. Byxbee Park is main- tained under a large parks maintenance contract which will be bid out for services during FY 2019. As these costs are quantified, adjustments will be brought forward in future cycles. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is anticipated to require an environmental assessment in accordance with CEQA guidelines. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 175 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2101 Wellesley Street between College and Stanford Avenues Managing Department: Community Services IBRC Reference: Catch-up Initial Project Start: Summer 2017 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2019 Revised Project Completion: Winter 2019 Project Number: PG -14002 Cameron Park, January 2015 Cameron Park Improvements Description This project provides funding to upgrade and renovate safety and accessibility features at Cam- eron Park with a primary focus on the park playground. Justification As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Significant Changes 2020-2024 CIP: Project shifted from Fiscal Year 2022 to Fiscal Year 2020 due to acceleration of playground damage, aging, and replacements needs. Also, funding increased by $95,000 to account for construction cost increases. 2018-2022 CIP: Project shifted from Fiscal Year 2020 to Fiscal Year 2022 due to a reprioritiza- tion of parks projects. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 pending completion of the Parks Master Plan and a reprioritization of parks projects. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 237,000 O 237,000 0 0 0 0 0 0 O 237,000 O 237,000 0 237,000 0 237,000 176 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2019 Budget FY 2019 Est. 0 0 0 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 0 0 0 O 237,000 O 237,000 0 0 0 O 237,000 O 237,000 237,000 0 237,000 Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Parks and Recreation Commission Element: Community Services & Element: Community Services & Facilities Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 177 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: New Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PG -18001 Mitchell Park Dog Run, March 2017 Dog Park Installation and Renovation Description This project provides funding for building dog parks at various City parks and facilities that cur- rently do not have dog parks, as well as renovating existing dog parks. Justification Palo Alto has three dog parks, located at Mitchell Park, Hoover Park, and Greer Park. The dog parks at both Hoover and Greer are undersized and should be relocated within the park and expanded. All of the existing dog parks are located in South Palo Alto. The Parks, Trails, Natural Open Space, and Recreation Master Plan provides guidance on dog parks. The policy states that Palo Alto should actively pursue adding dedicated, fenced, dog parks in multiple neighborhoods, equitably distributed between North and South Palo Alto. The size of the dog parks will vary, but should strive to be at least .25 acres and each new dog park installation will require a Park Improvement Ordinance. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. 0 43,000 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund N/A 13,978 13,978 27,000 0 61,000 131,000 0 N/A Transfer from Parks Development Impact Fee Fund N/A 0 0 150,000 0 150,000 0 150,000 450,000 0 N/A Total N/A 13,978 13,978 177,000 0 193,000 0 211,000 581,000 0 N/A 178 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2019 Budget FY 2019 Est. O 183,000 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total N/A N/A N/A 13,978 13,978 13,978 167,000 0 0 10,000 O 10,000 13,978 177,000 0 193,000 O 201,000 0 10,000 O 211,000 551,000 30,000 581,000 0 0 Operating Impact Cleaning costs are approximately $2,000 per year per dog park, which are currently in the oper- ating budget; however, the addition of more dog parks may cause this amount to increase. Additional funding needs will be brought forward as part of future budget cycles. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15301 N/A N/A N✓A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 179 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park Boronda Lake (3300 Page Mill Road between Central and Moody) Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Fall 2017 Initial Project Completion: Spring 2018 Revised Project Start: Fall 2020 Revised Project Completion: Spring 2021 Project Number: OS -18000 Boronda Lake Dock, February 2017 Foothills Park Boronda Lake Dock Replacement Description This project provides funding for the replacement of an aged and deteriorating Boronda Lake Dock. Justification The dock was originally built in 1965 and was last refurbished in 2010 with repairs to the wood decking. The current condition of the dock is declining and now requires a complete replace- ment of the dock with new decking, ramp, floats, and pilings. Significant Changes 2019-2023 CIP: Project funding has been pushed out to FY 2021. Funding Sources Schedule Funding Source Prior FY 2019 Years Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 O 163,000 O 163,000 O O 0 0 O 163,000 O 163,000 O 163,000 O 163,000 180 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2019 Budget FY 2019 Est. O 150,346 0 0 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 12,654 C 0 0 01 O 163,000 0 0 0 O 150,346 O 12,654 O 163,000 O 150,346 0 12,654 O 163,000 Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: Possible exemption from CEQA under Section 15302 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 181 CAPITAL IMPROVEMENT FUND Foothills Park Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park (3300 Page Mill Road between Central and Moody) Managing Department: Public Works IBRC Reference: New Initial Project Start: Fall 2019 Initial Project Completion: Spring 2020 Revised Project Start: Revised Project Completion: Project Number: PE -20000 Foothills Park Dam Seepage Investigation and Repairs Description This project provides funding to study a location of historic seepage from the Foothills Park Dam at the sharp bend in the road on the face of the dam. The seepage is very minor, but it appears to be slowly worsening. The source of the seepage is suspected to be the trench back - fill around the pipe that returns shallow groundwater to Boronda Lake. This project will locate and investigate the pipe and trench backfill material. If an engineered solution can be found, this project will also fund construction to slow or stop the seepage as part of a future 5 year CIP plan. The anticipated solution is excavation of a portion of the pipe and backfill with material that is more impervious to water transmissivity. Justification Foothills Park Dam is the key to maintaining the Boronda Lake recreational facility. It is a cher- ished gateway feature of the park. Funding Sources Schedule Funding Source Prior Years FY 2019 FY 2019 Budget Est. FY 2020 5YearCIP Beyond 5 FY 2021 FY 2022 FY 2023 FY 2024 Total Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 36,000 36,000 0 0 0 0 0 0 0 0 36,000 36,000 0 36,000 0 36,000 182 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2019 FY 2019 Project Phase Years Budget Est. 0 0 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Design Total 0 0 0 0 36,000 0 36,000 0 0 0 36,000 0 36,000 36,000 0 36,000 Operating Impact This project is not anticipated to impact operating expenses as it is only to study seepage from the dam. Once a solution is determined, additional maintenance expenses may be incurred and will be brought forward as part of a future budget cycle. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 183 CAPITAL IMPROVEMENT FUND Foothills Park Orchard Glen picnic area, January 2016 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park (3300 Page Mill Road between Central and Moody) Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2021 Initial Project Completion: Fall 2022 Revised Project Start: Revised Project Completion: Project Number: PE -21000 Foothills Park Improvement Project Description This project provides funding to replace the bridge to Sunfish Island, design and permitting to replace the footbridge in Los Trancos Valley, and to replace the grade control structures along Buckeye Creek. Justification The Sunfish Island Bridge (located at Boronda Lake) is in disrepair and needs to be replaced. The footbridge in Los Trancos Valley and grade control structures along Buckeye Creek are deteriorating and approaching the end of their useful life. If no action is taken, the footbridge and grade control structures will likely fail in the next 5-10 years. This would lead to severe ero- sion in several areas of Foothills Park, especially Wild Horse Valley where the existing utility cor- ridors would be threatened. Supplemental Information Sunfish Island Bridge was built in the early 1960's and significant exterior wear and erosion have deteriorated the condition of this bridge as well as the Los Trancos Valley footbridge. The City recently completed a hydrology study of Buckeye Creek to provide recommendations to reduce erosion, sediment deposition, and flooding conditions in Foothills Park. The study recom- mended options to resolve the current erosion issues and to restore the creek channel, including replacement of the footbridge and grade control structures along Buckeye Creek. 184 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2019-2023 CIP: The Los Trancos Valley footbridge and Buckeye Creek grade control structures replacement has been added to the scope of this project. Funding has been increased by $150,000 to address added scope. 2018-2022 CIP: Funding has been moved from Fiscal Year 2020 to Fiscal Year 2021 to coordi- nate with the findings from the Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Comprehensive Conservation Plan project. Funding Source Capital Improvement Fund Total Prior Years 0 0 Funding Sources Schedule FY 2019 Budget 0 0 FY 2019 Est. 0 0 FY 2020 FY 2021 O 424,000 O 424,000 FY 2022 0 0 Expenciture Schec FY 2023 ule 0 0 FY 2024 Year CIP Beyond 5 Total Year CIP Total 0 424,000 O 424,000 O 424,000 O 424,000 Project Phase Construction Design Total Prior FY 2019 Years Budget 0 0 0 0 0 FY 2019 Est. 0 0 0 0 0 of O 377,970 0 46,030 O 424,000 0 0 FY 2024 5 Year CIP Total O 377,970 O 46,030 O 424,000 Beyond 5 Year CIP Total O 377,970 0 46,030 O 424,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 185 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Summer 2020 Initial Project Completion: Summer 2022 Revised Project Start: Revised Project Completion: Project Number: PG -17001 Pearson-Arastradero Preserve, January 2016 Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Conservation Plan Description This project provides funding to create a comprehensive conservation plan for Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park. The plan will provide guidance on wildlife and habitat management, public access and recreation, trails, and interpretive messaging. Justification Staff needs a guiding plan to provide insight on best management practices for wildlife, habitat, vegetation, and recreation management. The plan will also provide priorities, which will help staff and volunteers guide resources to the most important projects. Significant Changes 2020-2024 CIP: Added $0.1 million for CEQA and project shifted to Fiscal Year 2022 due to a reprioritization of parks projects. 2018-2022 CIP: Project shifted from Fiscal Year 2021 to Fiscal Year 2019 due to a reprioritization of parks projects. 2017-2021 CIP: Project established. 186 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Design Total Prior FY 2019 Years Budget FY 2019 Est. O 315,096 15,096 355,000 O 315,096 15,096 355,000 Prior Years Ex FY 2019 FY 2019 Budget Est. 0 315,096 T FY 2022 O 116,000 O 116,000 0 aenciture Schedule 15,096 355,000 O 116,000 O 116,000 0 0 O 315,096 15,096 355,000 0 5 Year CIP Total O 471,000 O 471,000 Beyond 5 Year CIP Total 0 486,096 O 486,096 5Year CIP Beyond 5 FY 2024 Total Year CIP Total O 471, 000 O 471,000 Operating Impact As this project is only to develop a conservation plan, it may result in increased operating expenses that will be brought forward as part of future budget recommendations. 0 486,096 O 486,096 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Open Space Goal: N-3 Policy: N-3.4 Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project may be subject to CEQA review. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 187 CAPITAL IMPROVEMENT FUND Golf Course Net and Artificial Turf Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Palo Alto Municipal Golf Course (1875 Embarcadero Road) Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Spring 2018 Initial Project Completion: Summer 2018 Revised Project Start: Winter 2022 Revised Project Completion: Spring 2022 Project Number: PG -18000 Golf Course Net and Artificial Turf Replacement Description This project provides funding for the removal and replacement of golf course driving range net- ting and synthetic turf. Justification Based on age, condition, and useful life expectancy, replacement golf course driving range net- ting and synthetic turf will be needed. The golf course driving range is a popular facility, and is used as a teaching area. The facility is an important source of revenue to the City, and keeping it in a state of good repair will aid in maintaining this revenue stream. Supplemental Information This project is pending a cost estimate update as current estimate was made in Fiscal Year 2013. Significant Changes 2020-2024 CIP: Project shifted from Fiscal Year 2020 to Fiscal Year 2022 due to a reprioritiza- tion of parks projects. 2018-2022 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 due to a reprioritiza- tion of parks projects. 188 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2019 Years Budget 0 0 0 0 FY 2019 Est. 0 0 0 0 FY 2022 O 988,000 O 988,000 0 Expenciture Schedule 0 5 Year CIP Total O 988.000 O 988,000 Beyond 5 Year CIP Total 988,000 O 988,000 Project Phase Construction Design Total Prior Years 0 0 0 FY 2019 Budget 0 0 FY 2019 Est. FY 2020 FY 2021 O 0 O 0 FY 2022 O 963,000 O 25,000 O 988,000 FY 2023 0 0 5Year CIP Beyond 5 FY 2024 Total Year CIP Total 0 963,000 O 25,000 O 988,000 0 963,000 O 25,000 O 988,000 Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 189 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 300 Homer Avenue (bounded by Waverley, Homer, and Bryant) Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Summer 2020 Initial Project Completion: Summer 2022 Revised Project Start: Revised Project Completion: Project Number: PG -21000 Heritage Park Bench, March 2017 Heritage Park Site Amenities Replacement Description The project provides funding for replacement of select walkways and all of the site amenities in Heritage Park including: benches, picnic tables, trash receptacles, playground arbor, bicycle racks and drinking fountain. Justification Installed in 2005, the current site amenities have reached the use expectancy and need replace- ment. As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Funding Source Capital Improvement Fund Total Project Phase Construction Design Total Prior Years 0 0 Prior Years 0 0 0 Funding Sources Schedule FY 2019 Budget 0 0 FY 2019 Budget 0 0 FY 2019 Est. FY 2020 0 O 0 0 FY 2021 FY 2022 FY 2023 FY 2024 O 128,000 0 O 128,000 0 Expenciture Schedule FY 2019 Est. FY 2020 O 0 O 0 FY 2021 FY 2022 O 119,000 O 9,000 0 O 128,000 0 5Year CIP Beyond 5 Total Year CIP Total O 128.000 O 128,000 FY 2023 FY 2024 5Year CIP Beyond 5 Total Year CIP Total 128,000 128,000 119,000 0 119,000 O 9,000 0 9,000 O 128,000 0 128,000 190 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15301 CAPITAL IMPROVEMENT FUND • _:ITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 191 CAPITAL IMPROVEMENT FUND Hoover Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2901 Cowper Street Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Fall 2018 Initial Project Completion: Spring 2019 Revised Project Start: Summer 2022 Revised Project Completion: Summer 2023 Project Number: PE -18012 Hoover Park Improvements Description This project provides funding for the replacement of the existing concrete walkway, repairs to the existing decomposed granite walkway and replacement of site amenities, including playfield backstops, benches, tables and trash receptacles. Also included are repairs to the existing brick wall surrounding the children's playground. Justification The concrete walkway and decomposed granite pathway is cracked and/or uneven, creating safety hazards. The brick wall at the playground and other site amenities, including the playfield backstops, are old or damaged. Significant Changes 2020-2024 CIP: Project shifted from Fiscal Year 2022 to Fiscal Year 2023 due to a reprioritiza- tion of parks projects. 2018-2022 CIP: The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community and Infrastruc- ture Blue Ribbon Commission (IBRC) needs. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2021 pending completion of the Parks Master Plan and a reprioritization of parks projects. 2016-2020 CIP: Project moved from 2018 to 2017 based on review of staff work load. 192 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2019 Years Budget 0 0 0 0 FY 2019 Est. 0 0 0 0 0 0 FY 2022 O 707,000 O 707,000 Expenciture Schedule 5 Year CIP Total 0 707.000 O 707,000 Beyond 5 Year CIP Total 707,000 O 707,000 Project Phase Construction Design Total Prior Years 0 0 FY 2019 FY 2019 Budget Est. FY 2020 FY 2021 0 0 0 0 0 0 01 FY 2022 FY 2023 622,472 O 84,528 O 707,000 FY 2024 5 Year CIP Total 0 622,472 O 84,528 O 707,000 Beyond 5 Year CIP Total 0 622,472 O 84,528 O 707,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 193 CAPITAL IMPROVEMENT FUND I JIt in ITt ti3G N1E I (311 NSON PAR Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 251 Waverley Street Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Spring 2021 Initial Project Completion: Winter 2022 Revised Project Start: Revised Project Completion: Project Number: PE -21002 Johnson Park Johnson Park Renovation Description This project provides funding for the renovation of existing park elements, including asphalt concrete and brick pathways, site furnishings, playground equipment and resurfacing, fencing, and improvements to irrigation and lighting. Justification Pathways and park amenities are in need of repair or improvements to maintain functionality. Funding Source Capital Improvement Fund Total Prior Years 0 0 Funding Sources Schedule FY 2019 Budget 0 0 FY 2019 Est. FY 2020 0 0 FY 2021 O 103,000 1,091,000 O 103,000 1,091,000 FY 2023 Expenciture Schec ule 0 0 FY 2024 5Year CIP Beyond 5 Total Year CIP O 1,194.000 O 1,194,000 Total O 1,194, 000 0 1,194,000 Project Phase Construction Design Total Prior Years FY 2019 Budget 0 0 O 0 O 0 FY 2019 Est. 0 0 0 FY 2020 FY 2021 O 0 1,091,000 O 103,000 0 O 103,000 1,091,000 0 0 O 1,091,000 O 103,000 O 1,194,000 Beyond 5 Year CIP Total O 1,091,000 0 103,000 O 1,194,000 194 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 195 CAPITAL IMPROVEMENT FUND Mitchell Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 600 East Meadow Drive Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Fall 2018 Initial Project Completion: Summer 2019 Revised Project Start: Summer 2022 Revised Project Completion: Summer 2024 Project Number: PE -18010 Mitchell Park Improvements Description This project provides funding for repair and replacement of equipment and amenities through- out Mitchell Park. The improvements include replacement of the playground equipment located along East Meadow Drive, renovation of the water -play element, repair of the covered wood walkway structure, replacement of playground and water play area fencing, and new rubberized surfacing. Also included are irrigation renovations, turf restoration and replacement of site amenities and decomposed granite pathways. Justification The playground equipment, water -play element, fencing, covered wood walkway structure, decomposed granite pathways and site amenities have surpassed their expected lifecycle. Repair and/or replacement is necessary. Loss of vegetation has been linked to poor irrigation. Supplemental Information Design of the new playground equipment will include outreach to nearby schools that have pro- vided input regarding the playground equipment in the past. The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community needs and recommendations from the Infrastructure Blue Rib- bon Committee (IBRC). Significant Changes 2020-2024 CIP: This project has been deferred due to staffing constraints. 2019-2023 CIP: This project has been deferred due to staffing constraints. 196 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2018-2022 CIP: Design shifted from Fiscal Year 2021 to Fiscal Year 2020. 2016-2020 CIP: Based on the IBRC keep -up schedule for the park, irrigation renovations, turf restoration and park amenities replacement were added to the project's scope with an addi- tional budget allocation of $946,000. This additional work was scheduled for Fiscal Year 2020, and the project schedule was adjusted accordingly. Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years 0 0 FY 2019 Budget 0 0 FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP FY 2024 Total 0 0 0 0 288,000 1,590,200 1,878,200 0 0 0 0 288,000 1,590,200 1,878,200 Expenciture Schec ule Beyond 5 Year CIP Total 0 1,878,200 O 1,878,200 Project Phase Construction Design Total Prior Years 0 0 0 FY 2019 Budget 0 0 0 FY 2019 Est. 0 0 0 FY 2020 0 0 0 0 FY 2021 0 0 FY 2022 FY 2023 FY 2024 O 0 1,590,200 O 288,000 0 O 288,000 1,590,200 5 Year CIP Total 1,590,200 288,000 1,878,200 Beyond 51 Year CIP 0 1,590,200 O 288,000 O 1,878,200 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project may require an environmental assessment in accordance with CEQA guidelines. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 197 CAPITAL IMPROVEMENT FUND Byxbee Park pole field, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: OS -09001 Off-load Pathway Resurfacing And Repair Description This project provides funding for the maintenance of Palo Alto's 9 -miles of off -road paved trail system that is 35 years old and requires on -going, phased repairs. This project removes and and replaces severely damaged sections of asphalt, repairs, cracks and base failures, and resurfaces worn or uneven surfaces of off -road asphalt pathways and bicycle trails. Priority will be given to the repair of the most uneven sections of pathway. Staff uses surface assessment data prepared by Public Works Engineering and input from the public to prioritize repair or replacement proj- ects. Justification This project is intended to maintain the existing system of off -road pathways and trails through- out Palo Alto in order to extend the useful like of pathway surfaces. The project will ensure safe, even and handicapped accessible surfaces for pedestrians, cyclists, and skaters. Repair of uneven trail surfaces will greatly reduce accidents. Significant Changes 2019 -2023 CIP: The Adobe Creek Reach Trail is a 600 foot long segment of the existing Santa Clara Valley Water District's maintenance road on the east side of Adobe Creek, between West Bayshore Road and East Meadow Drive. This trail will provide an off -road, more direct access to the Highway 101 Pedestrian and Bicycle Overcrossing. The project includes trail pavement, grad- ing and drainage, and installation of safety railing and fencing. 198 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2018 -2022 CIP: In accordance with the Funding Agreement for the project, a payment of approximately $170,000 will be made to the Joint Power Agreement (JPA) "Highway 101 to Bay Flood Control" project in FY 2018. The remaining balance will be used for off -road trail repairs. Funding Sources Schedule Funding Source Capital Improvement Fund Total Construction Total Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5Year CIP Total N/A 341,753 46,753 455,000 121,000 128,000 144,000 141,000 989,000 N/A 341,753 46,753 455,000 121,000 128,000 144,000 141,000 989,000 Prior Years N/A FY 2019 Budget 341,753 N/A 341,753 Expenditure Schedule FY 2019 Est. 46,753 FY 2020 455,000 FY 2021 121,000 FY 2022 128,000 46,753 455,000 121,000 128,000 FY 2023 144,000 FY 2024 141,000 5 Year CIP Total 989,000 144,000 141,000 989,000 Beyond 5 Year CIP Total 0 0 Beyond 5 Year CIP 0 0 N/A N/A Total Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 199 CAPITAL IMPROVEMENT FUND Boronda Lake, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park Boronda Lake (3300 Page Mill Road between Central and Moody) Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: 0S-00002 Open Space Lakes And Pond Maintenance Description This project rehabilitates lakes and ponds in open space nature preserves to protect wildlife habitat and recreational safety and to meet State Division of Safety of Dams requirements. The project funds annual harvesting of non-native pond weeds and cattails at Boronda Lake in Foot- hills Park. The project also funds maintenance of the Duck Pond aerator for improved water quality. Justification Pond weeds and cattails must be regularly removed from Boronda Lake to prevent non-native plants from displacing native plants that are essential to the survival of fish and foraging ani- mals. This also will provide access for recreational fishing and boating safety. The State Division of Safety of Dams mandates cattail removal to maintain the Boronda Dam. The Baylands Duck Pond aeration system maintains water quality for wildlife. Significant Changes 2016-2020 CIP: This project was converted to annual recurring status, rather than past practice of receiving additional funding every other year. The change addressed the changing needs of Boronda Lake. The aquatic weeds that are harvested need to be cleared more thoroughly every year. 200 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior FY 2019 Years Budget FY 2019 Est. FY 2022 5 Year CIP Total N/A 105,689 105,689 54,000 54,000 58,000 66,000 63,000 295,000 N/A 105,689 105,689 54,000 54,000 58,000 66,000 63,000 295,000 Prior Years N/A N/A 105,689 105,689 54,000 54,000 58,000 66,000 63,000 295,000 Expenciture Schedule FY 2019 FY 2019 Budget Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Beyond 5 Year CIP Total 0 N/A N/A 5 Year CIP Total Beyond 5 Year CIP Total 105,689 105,689 54,000 54,000 58,000 66,000 63,000 295,000 0 Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1.5 Program: N1.5.1 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 201 CAPITAL IMPROVEMENT FUND Baylands Bench, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: OS -00001 Open Space Trails and Amenities Description This project provides funding to restore unpaved trails, fences, picnic areas, and campgrounds at Foothills Park, the Baylands, and the Pearson-Arastradero Nature Preserves. The project also provides habitat protection by guiding park users towards areas dedicated for hiking, biking, and assembling. Benches, tables, footbridges, and fences that are at the end of their useful life will systematically be replaced. Justification Open Space trails require ongoing repair of natural erosion, storm damage, and control of aggressive plants, such as thistle and poison oak to ensure that facilities are safe, accessible, and maintained for recreational uses. These restoration projects are consistent with the Aras- tradero Preserve Trails Management Plan and the Foothills Park Trails Maintenance Plan. Supplemental Information Improvements to the trails within Pearson-Arastradero Preserve move trails away from environ- mentally sensitive areas and correct steeply sloped trails, thereby reducing erosion and provid- ing better access to park users with disabilities. These restoration projects are consistent with the Arastradero Preserve Trails Management Plan and the Foothills Park Trails Maintenance Plan. Significant Changes 2017-2021 CIP: Additional $55,000 in funding added in Fiscal Year 2017 for one-time repairs of the Los Trancos Trail. 202 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior FY 2019 Years Budget FY 2019 Est. FY 2022 5 Year CIP Total N/A 313,611 272,611 248,000 212,000 225,000 252,000 246,000 1,183,000 N/A 313,611 272,611 248,000 212,000 225,000 252,000 246,000 1,183,000 Prior Years N/A N/A 313,611 272,611 248,000 212,000 225,000 252,000 246,000 1,183,000 Ex FY 2019 FY 2019 Budget Est. aenciture Schedule FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Beyond 5 Year CIP Total 0 5Year CIP Beyond 5 Total Year CIP 313,611 272,611 248,000 212,000 225,000 252,000 246,000 1,183,000 0 N/A N/A Total Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1.5 Program: N1.5.1 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 203 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PG -09002 ■ Briones Park, January 2015 Park and Open Space Emergency Repairs Description This project provides funding for the replacement or extensive repair of playgrounds, play yard surfaces, wooden structures, park amenities, and play equipment in the event of storms, fire, vandalism or structural failure. Justification This project allows for the replacement or repair of damaged equipment or play structures for the convenience of the public. Significant Changes 2019-2023 CIP: Funding is gradually increasing from $75,000 to $0.2 million annually over the 5 year CIP. The project is used to address unpredicted issues like trails closed due to strong storm damage, failing infrastructure that can be repaired (the Baylands Sailing Station), and prema- ture failure of playground equipment and surfacing. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total N/A 148,673 148,673 142,000 151,000 193,000 288,000 316,000 1,090,000 N/A 148,673 148,673 142,000 151,000 193,000 288,000 316,000 1,090,000 0 N/A 0 N/A 204 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2019 Budget FY 2019 Est. FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 148,673 148,673 142,000 151,000 193,000 288,000 316,000 1,090,000 N/A 148,673 148,673 142,000 151,000 193,000 288,000 316,000 1,090,000 0 Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Parks and Recreation Commission Element: Community Services & Element: Community Services & Facilities Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 205 CAPITAL IMPROVEMENT FUND Park Restroom, February 2017 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: New Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PG -19000 Park Restroom Installation Description This project provides funding for installation of restrooms at City parks that currently do not have restroom facilities. The restrooms may be prefabricated, and each installation will require a Park Improvement Ordinance. Justification Many parks in the City have no restroom facilities within the park boundaries. This project will provide for one park restroom installation every other year in parks that are approximately two acres or larger, have amenities that encourage visitors to stay in the park, have high level of use, and where there are no nearby public restrooms available. The Parks, Trails, Natural Open Space, and Recreation Master Plan provides guidance on potential restroom locations. Supplemental Information Public outreach will occur as specific parks are considered for restroom installation. Significant Changes 2020-2024 CIP: Fiscal Year 2019 funding moved to Fiscal Year 2020 as next restroom installa- tion is being coordinated with other park renovation projects. 206 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Parks Development Impact Fee Fund Total Prior FY 2019 Years Budget N/A N/A N/A 17,612 350,000 367,612 FY 2019 Est. 0 64,000 74,000 0 350,000 350,000 FY 2022 0 0 155,000 0 350,000 O 414,000 424,000 0 505,000 Expenc iture Schedule 0 0 5 Year CIP Total 293,000 1,050,000 1,343,000 Beyond 5 Year CIP Total 0 N/A N/A 0 N/A Project Phase Construction Design Total Prior Years N/A FY 2019 Budget 337,612 N/A 30,000 N/A 367,612 FY 2019 Est. O 384,000 O 30,000 O 414,000 394,000 30,000 424,000 FY 2022 FY 2023 O 475,000 0 30,000 O 505,000 FY 2024 5 Year CIP Total O 1,253,000 O 90,000 O 1,343,000 0 N/A Beyond S Year CIP Total 0 0 N/A N/A Operating Impact Cleaning costs are approximately $8,400 per year per restroom which are currently in the oper- ating budget; however, the addition of more park restrooms may cause this amount to increase. Additional funding needs will be brought forward as part of future budget cycles. Relationship to Comprehensive Plan Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Secondary Connection Architectural Review Board Element: Community Services & Element: Community Services & Parks and Recreation Commission Facilities Facilities Planning and Transportation Section: Maintenance of Parks and Section: Maintenance of Parks and Commission Community Facilities Community Facilities Goal: C-3 Goal: C-3 Policy: C-3.3 Program: C3.3.1 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15303 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 207 CAPITAL IMPROVEMENT FUND Pearson Arastradero Preserve Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 1530 Arastradero Road Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2020 Initial Project Completion: Fall 2021 Revised Project Start: Fall 2019 Revised Project Completion: Fall 2023 Project Number: PE -21001 Pearson Arastradero Improvement Project Description This project provides funds for replacing fencing, signs, gates, bridge decking, and making improvements to some of the seasonal trails to help reduce winter trail closures. Justification The fencing, signs, gates, and bride decking have exceeded their useful lifespans, and need to be replaced. There are a number of seasonal trails that must be closed during the rainy season. The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community needs and Infrastructure Blue Rib- bon Committee recommedations. Significant Changes 2020-2024 CIP: Project construction shifted from Fiscal Year 2021 to Fiscal Year 2023 due to a reprioritization of parks projects. 2018-2022 CIP: Design was advanced from Fiscal Year 2021 to Fiscal Year 2020. 2017-2021 CIP: Project established. 208 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2019 Years Budget 0 0 0 0 FY 2019 Est. 0 0 0 0 T FY 2022 O 32,000 360,000 O 32,000 360,000 Expenciture Schedule 5 Year CIP Total O 392,000 O 392,000 Beyond 5 Year CIP Total 392,000 O 392,000 Project Phase Construction Design Total Prior Years 0 0 FY 2019 FY 2019 Budget Est. 0 0 0 0 FY 2020 0 FY 2021 FY 2022 4,445 O 27,555 O 32,000 FY 2023 360,000 0 360,000 FY 2024 5 Year CIP Total 0 364,445 O 27,555 O 392,000 Beyond 5 Year CIP Total 0 364,445 O 27,555 O 392,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 209 CAPITAL IMPROVEMENT FUND Pearson Arastradero Parking Lot - Overflow Area, February 2017 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 1530 Arastradero Road Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Fall 2017 Initial Project Completion: Spring 2018 Revised Project Start: Fall 2020 Revised Project Completion: Winter 2020 Project Number: 05-18001 Pearson Arastradero Preserve Parking Lot Improvement Description This project provides funding to improve the Pearson Arastradero Preserve parking lot by improving the base rock surfacing, adding drainage, widening the entrance for safety, and new fencing. The improvement will allow the overflow parking area to be open year round, rather than only during the dry periods of the year. Justification The existing parking lot and overflow lot are in poor condition. The main parking lot holds approximately 32 cars when carefully parked. The adjacent overflow lot holds approximately 15 cars, and cannot be used during the rainy season. The parking lot fills typically on weekends by 9:00 am. On weekdays the lot fills with users by late afternoon to sunset. Significant Changes 2019-2023 CIP: Completion date revised to FY 2021. Funding Sources Schedule Prior FY 2019 Funding Source Years Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 0 188,000 0 188,000 O O 0 0 O 188,000 O 188,000 0 188,000 0 188,000 210 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2019 Budget FY 2019 Est. O 173,472 0 0 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 14,528 C 0 0 0 O 188,000 0 0 0 O 173,472 O 14,528 O 188,000 0 173,472 0 14,528 0 188,000 Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project may be exempt from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 211 CAPITAL IMPROVEMENT FUND Peers Park, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 1899 Park Boulevard Managing Department: Community Services IBRC Reference: Catch-up Initial Project Start: Summer 2017 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2023 Revised Project Completion: Fall 2023 Project Number: PG -14001 Peers Park Improvements Description This project provides funding for upgrades and renovations of the irrigation system and turf at Peers Park. The project will also replace the park benches and drinking fountains, resurface the basketball and tennis court playing surfaces, and repair court fencing. Justification The existing irrigation system, benches, and drinking fountains have exceeded their useful lives. Significant Changes 2019-2023 CIP: Project shifted from Fiscal Year 2021 to Fiscal Year 2023 due to reprioritization of parks projects. 2018-2022 CIP: Project shifted from Fiscal Year 2020 to Fiscal Year 2021 due to reprioritization of parks projects. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 pending completion of the Parks Master Plan and a reprioritization of parks projects. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 0 0 0 0 O 296,000 O 296,000 O 296,000 O 296,000 O 296,000 O 296,000 212 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2019 Budget FY 2019 Est. 0 0 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 O 290,548 5,452 O 296,000 0 0 0 0 C 0 0 0 0 0 O 290,548 O 5,452 O 296,000 O 290,548 0 5,452 O 296,000 Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 213 CAPITAL IMPROVEMENT FUND Ramos Park, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 800 East Meadow Drive Managing Department: Community Services IBRC Reference: Catch-up Initial Project Start: Summer 2015 Initial Project Completion: Summer 2015 Revised Project Start: Summer 2019 Revised Project Completion: Spring 2020 Project Number: PG -14000 Ramos Park Improvements Description This project provides funding for safety and accessibility improvements at Ramos Park includ- ing replacing the existing park playground, benches, and drinking fountain, as well as resurfac- ing the basketball court playing surface. Justification The existing playground, benches, basketball court surfaces, and drinking fountains have exceeded their useful lives. As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Significant Changes 2018-2022 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 due to reprioritization of parks projects. Also, additional funding requested to address IBRC recommendations. 2017-2021 CIP: Timeline extended to reflect direction from Finance Committee and City Coun- cil during budget approval process. 2016-2020 CIP: The project completion orginally referred only to the pre -design phase and was modified to represent completion of the full project, including construction. 214 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior FY 2019 Years Budget 0 0 Prior Years 0 0 0 0 FY 2019 Budget 0 0 0 271,000 0 O 271,000 Ex 0 FY 2022 0 0 0 aenciture Schedule FY 2019 Est. FY 2020 FY 2021 FY 2022 O 271,000 0 0 O 271,000 0, 0 FY 2023 0 0 0 5 Year CIP Total O 271,000 O 271,000 Beyond 5 Year CIP Total 271,000 O 271,000 5Year CIP Beyond 5 FY 2024 Total Year CIP O 271,000 O 271,000 Total 271,000 O 271,000 Operating Impact This project is not anticipated to impact operating expenses and if any maintenance costs increase, costs will be absorbed with the available maintenance funding in the annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 215 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 777 Embarcadero Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Spring 2019 Revised Project Start: Summer 2017 Revised Project Completion: Winter 2020 Project Number: PE -08001 Rinconada Park February 2015 Rinconada Park Improvements Description This project provides funding for upgrades to safety, site amenities, playground facilities, irriga- tion, drainage and accessibility improvements at Rinconada Park. Justification The Rinconada Park Long Range Plan outlined improvements related to deferred maintenance items at the park, such as installing wider pathways rather than repairing the existing pathways. Significant Changes 2020-2024 CIP: Funding moved from Fiscal Year 2019 to Fiscal Year 2020 to align with work being done in the JMZ Renovation project (AC -18001). 2019-2023 CIP: The project increased by $1.3 million to reconstruct the parking lot, update park signage, and renovate the playground and reconstruct the paths on the west end of the park. Funding from the Community Center Impact Fee Fund will be used for these items. 2018-2022 CIP: The project was delayed to coordinate with environmental assessments for the Junior Museum and Zoo (JMZ), Rinconada Park Long Range Plan and the Parks, Trails, Natural Open Space and Recreation Master Plan Parks (Master Plan), to be complete by Fiscal Year 2018. Park construction will be coordinated to follow the proposed JMZ rebuilding. $706,000 of the construction phase funding will be utilized for costs associated with relocation of the existing JMZ operation to Cubberley and permit & inspection fees needed for the JMZ rebuild- ing. 2017-2021 CIP: Timeline extended to reflect direction from Finance Committee and City Coun- cil during budget approval process. 216 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2016-2020 CIP: Project was delayed to await the completion of the Rinconada Park Long Range Plan and environmental review. Funding for construction was advanced from Fiscal Year 2018 to 2017 and combined with funding from Fiscal Year 2015 to implement a single phase project. The total budget has been reduced by $600,000 from the budget shown in the Fiscal Years 2015-2019 CIP to focus on deferred maintenance items. Funding to enhance the park will be considered as part of the funding needs for the entire City park system once the Rinconada Park Long Range Plan and the Parks Master Plan are completed. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Community Center Impact Fee Fund Total Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 2,047,380 177,772 177,772 365,000 16,000 0 0 0 1,999,529 75,000 2,047,380 177,772 177,772 2,364,529 91,000 O O 0 0 O 0 Expenciture Schedule FY 2024 5Year CIP Beyond 5 Total Year CIP O 381,000 O 2,074,529 Total O 2,606,152 0 2,074,529 O 2,455,529 0 4,680,681 Project Phase Construction Design Total Prior Years 1,737,417 309,960 2,047,377 FY 2019 Budget 144,088 33,684 177,772 FY 2019 Est. FY 2020 144,088 2,364,529 33,684 0 177,772 2,364,529 FY 2021 91,000 0 91,000 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5 Year CIP Total O 2,455,529 O 0 O 2,455,529 Beyond 5 Year CIP O 4,337,034 O 343,644 O 4,680,678 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 217 CAPITAL IMPROVEMENT FUND Robles Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 4116 Park Boulevard Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Fall 2018 Initial Project Completion: Summer 2019 Revised Project Start: Summer 2021 Revised Project Completion: Summer 2022 Project Number: PE -18015 Robles Park Improvements Description This project provides funding for the replacement of play equipment and resurfacing in two children's playground areas; repairs to a basketball court and adjacent concrete wall; and replacement of perimeter fencing, concrete pathways and other site amenities. Irrigation reno- vations and turf restoration are also included in this project. Justification The playground areas, backstop, basketball court, concrete pathways and site amenities have surpassed their intended useful lives and are in need of replacement or repairs. Damaged and/ or dead vegetation necessitates irrigation renovation as well as turf restoration. Supplemental Information The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community and IBRC needs. Significant Changes 2020-2024 CIP: Design and construction for this project was shifted to Fiscal Year 2022. 2018-2022 CIP: Design was shifted from Fiscal Year 2020 to Fiscal Year 2021. Construction was shifted from Fiscal Year 2020 to Fiscal Year 2022. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2021 pending completion of the Parks Master Plan and a reprioritization of parks projects. 2016-2020 CIP: Project schedule moved forward by one year based on review of staff workload and resources. 218 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2019 Years Budget 0 0 0 0 FY 2019 Est. 0 0 0 0 FY 2022 O 866,000 O 866,000 0 Expenciture Schedule 0 5 Year CIP Total O 866.000 O 866,000 Beyond 5 Year CIP Total 0 866,000 O 866,000 Project Phase Construction Design Total Prior Years 0 0 0 FY 2019 Budget 0 0 FY 2019 Est. FY 2020 FY 2021 0 0 0 FY 2022 761,965 O 104,035 0 I 866,000 FY 2023 0 01 5YearCIP FY 2024 Total 761,965 O 104,035 O 866,000 Beyond 5 Year CIP Total 761,965 O 104,035 O 866,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 219 CAPITAL IMPROVEMENT FUND Seale Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 3100 Stockton Place Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Summer 2018 Initial Project Completion: Winter 2018 Revised Project Start: Summer 2020 Revised Project Completion: Summer 2021 Project Number: PG -14003 Seale Park Improvements Description This project provides funding for upgrades and renovations for safety and accessibility improvements at Seale Park. The project will replace existing park amenities, picnic tables, and playground structures including a playhouse and swings; refinish the playground perimeter fencing; and repair damaged decomposed granite and concrete pathways. Turf restoration and irrigation renovations will also be included as well as replacement of bollards at the park entrances, the park sign, and a small stone wall located in the middle of the park. Justification As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Drainage issues will be resolved with repairs to the damaged pathways. Irrigation renovations and turf resto- ration is required where existing areas are damaged or dead. Significant Changes 2018-2022 CIP: Project shifted from Fiscal Year 2020 to Fiscal Year 2021 due to a reprioritiza- tion of parks projects. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 pending completion of the Parks Master Plan and a reprioritization of parks projects. 2016-2020 CIP: Based on the IBRC keep -up schedule for the park, replacement of the play- ground structure has been added to the project's scope with an additional budget allocation of $209,000. 220 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2019 Years Budget 0 0 0 0 FY 2019 Est. 0 0 0 400,000 O 400,000 FY 2022 0 0 0 Expenciture Schedule 0 5 Year CIP Total O 400,000 O 400,000 Beyond 5 Year CIP Total 400,000 O 400,000 Project Phase Construction Design Total Prior Years 0 0 FY 2019 FY 2019 Budget Est. 0 0 0 0 FY 2020 FY 2021 366,238 O 33,762 O 400,000 FY 2022 0 0 FY 2023 0 FY 2024 01 5 Year CIP Total 0 366,238 O 33,762 O 400,000 Beyond 5 Year CIP Total 0 366,238 O 33,762 O 400,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 221 CAPITAL IMPROVEMENT FUND Cubberley Fields, March 2017 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: New Initial Project Start: Fall 2017 Initial Project Completion: Spring 2018 Revised Project Start: Fall 2018 Revised Project Completion: Spring 2020 Project Number: PG -18002 Turf Management Plan Description This project provides funding to evaluate select natural turf athletic fields maintained and bro- kered by the City for organized sports activities, and provides recommendations for improving the quality and durability of the fields. Justification The Parks, Trails, Open Space, and Recreation Master Plan emphasizes a high community prior- ity to maintain quality turf fields to accommodate high demand and high use of the fields. With such volume of usage, the ability to maintain natural turf fields becomes difficult. The Turf Man- agement Plan will make recommendations to upgrade the fields making them more durable for heavy use and recommend maintenance practices to ensure extensive use. Significant Changes 2020-2024 CIP: Project funding moved to FY 2020 as project will be solicited for proposals in Summer 2019. 2019-2023 CIP: Completion date revised to FY 2020. 222 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Parks Development Impact Fee Fund Total Project Phase Design Total Prior FY 2019 Years Budget (100,000) 100,000 Prior Years 0 105,032 0 105,032 FY 2019 Budget O 105,032 O 105,032 FY 2019 Est. 0 O 118,000 0 0 0 FY 2022 0 0 0 0 0 O 118,000 0 0 0 Expenc FY 2019 Est. iture Schedule 0 O 118,000 O 118,000 0 FY 2022 0 0 FY 2023 0 0 0 0I 5 Year CIP Total 118,000 0 Beyond 5 Year CIP Total 0 18,000 0 100,000 118,000 0 118,000 5 Year CIP Total O 118,000 O 118,000 Beyond 5 Year CIP Total O 118,000 O 118,000 Operating Impact This project evaluates select athletic fields to provide recommendation plans and does not have an operating budget impact. Upon implementation of recommended plans, there will be operat- ing budget impact that will be brought forward as part of future budget cycles. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Parks and Recreation Commission Element: Community Services & Element: Community Services & Facilities Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15301 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 223 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2100 Dartmouth Street between College and Stanford Avenues Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Fall 2021 Initial Project Completion: Spring 2022 Revised Project Start: Revised Project Completion: Project Number: PG -22000 Werry Playground, March 2017 Werry Park Playground Improvements Description This project provides funding for the replacement and ADA upgrades of the existing play- ground. The benches, tables, trash receptacles, bicycle rack and drinking fountain have reached the end of their useful life and need replacement as well. Perimeter landscaping will be replaced as part of this project. Justification Built in 2002, the existing playground equipment has reached its use expectancy with limited accessibility. As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5YearCIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 Expenc 0 0 O 128,000 O 128,000 iture Schedule 0 0 O 128,000 O 128,000 O 128,000 O 128,000 Prior FY 2019 Project Phase Years Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Design 0 0 0 0 0 0 0 0 118,000 10,000 0 0 0 118,000 O 10,000 0 118,000 O 10,000 Total 0 0 0 0 0 128,0001 O 128,000 0 128,000 224 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15301 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 225 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Streets and Sidewalks CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 227 CAPITAL IMPROVEMENT FUND California Avenue Business District Gateway Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: California Avenue District Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Spring 2017 Revised Project Start: Fall 2017 Revised Project Completion: Spring 2020 Project Number: PE -17004 California Avenue District Gateway Signs Description This project provides funding for design and construction of two gateway monument signs in the California Avenue District. The signs are located in the public right of way at the intersection of El Camino Real and California Avenue, and on the Birch Street Exit Ramp off of Oregon Expressway. Justification The existing gateway sign on the Birch Street Exit Ramp is failing and the other gateway sign near El Camino Real is of a dated design. The signage design is an important factor in branding the newly improved California Avenue area. Significant Changes 2020-2024 CIP: Project completion has been extended due to staffing constraints. 2019-2023 CIP: Anticipated project completion date adjusted to reflect time needed for the Architectural Review Board (ARB) process. 2018-2022 CIP: Project schedule adjusted to reflect initial funding availability. Possible Public Art Commission review added due to proximity of existing public art to one of the sign loca- tions. 2017-2021 CIP: Project established. 228 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from California Ave Parking Permit Fund Total Prior FY 2019 Years Budget (143,124) 150,000 6,876 143,125 0 143,125 FY 2019 Est. 0 239 169,886 0 0 0 FY 2022 0 0 0 0 5 Year CIP Total 0 169,886 0 0 Beyond 5 Year CIP Total 0 27,001 150,000 239 169,886 0 0 0 0 169,886 0 177,001 Expenc iture Schedule Project Phase Construction Design Total Prior Years FY 2019 Budget 0 143,125 6,874 0 6,874 143,125 FY 2019 Est. 239 0 169,886 0 0 239 169,886 FY 2022 0 01 0 0 0 FY 2023 FY 2024 5 Year CIP Total O 0 169,886 O 0 0 O 0 169,886 Beyond 5 Year CIP Total O 170,125 0 6,874 O 176,999 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element Land Use and Community Planning and Transportation Design Commission Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.10 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 229 CAPITAL IMPROVEMENT FUND Byron Street (1200 Block), January 2013 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: P0-12001 Curb and Gutter Repairs Description This project provides funding to repair curbs and gutters that have been uplifted by tree roots and allows for the installation of valley gutters in the Barron Park neighborhood to address ponding and poor drainage. Justification Ponding related to curb and gutter problems is a health hazard. Standing water can be a breed- ing ground for mosquitoes and encourage algae growth, becoming a hazard for bicyclists and pedestrians. The annual street maintenance project does not address these problems on small isolated sections of curb and gutter found on streets with good road surfaces. Significant Changes 2020-2024 CIP: Additional funding in the amount of $150,000 for Fiscal Year 2020 to continue installing valley gutters as needed in the Barron Park neighborhood in coordination with Street Resurfacing Program work occurring in Barron Park. 2018-2022 CIP: Additional funding in the amount of $250,000 for Fiscal Year 2018 to install val- ley gutters as needed in the Barron Park neighborhood in coordination with Street Resurfacing Program work occurring in Barron Park. 230 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2019 Years Budget FY 2019 Est. FY 2022 5 Year CIP Total N/A 974,864 666,741 665,123 136,000 143,000 144,000 144,000 1,232,123 N/A 974,864 666,741 665,123 136,000 143,000 144,000 144,000 1,232,123 Ex aenciture Schedule Beyond 5 Year CIP Total N/A 0 N/A Project Phase Construction Design Total Prior Years N/A N/A N/A FY 2019 FY 2019 Budget Est. 972,527 2,337 974,864 666,741 0 666,741 FY 2020 663,458 1,665 665,123 FY 2021 132,327 3,673 136,000 FY 2022 137,096 5,904 143,000 FY 2023 137,414 6,586 144,000 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total 144,000 1,214,295 0 17,828 144,000 1,232,123 0 0 N/A N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.10 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 231 CAPITAL IMPROVEMENT FUND El Camino Median Landscape Improvements March 2015 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Summer 2015 Initial Project Completion: Spring 2017 Revised Project Start: Summer 2019 Revised Project Completion: Fall 2022 Project Number: PE -13017 E Camino Median Landscape Improvements Description This project provides funding for median improvements on El Camino Real. The improvements will include water conservation measures such as new drip irrigation systems and new drought tolerant trees, shrubs, and groundcover. Median designs will be consistent with the goals and objectives of the March 2007 El Camino Real Master Planning Study and will also consider any relevant guidance from the Grand Boulevard Initiative. Justification Medians, planters, and islands along El Camino Real have fallen into disrepair. Landscape plants and materials have exceeded their useful lives. These structures are primarily designed to regu- late traffic and provide attractive landscapes and welcoming gateways to the City. Supplemental Information The provision of adequate landscaping and irrigation reduces siltation and runoff and removes carbon dioxide from the environment. The Fiscal Year 2021 improvements will address medians from City limits to University Avenue and from Page Mill Road to Arastradero Road. Significant Changes 2018-2022 CIP: The Cambridge to Grant median scope of work previously included in this proj- ect is now included in the El Camino Real Pedestrian Safety and Streetscape Project, PL -18002. 232 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2017-2021 CIP: The Cambridge to Grant median work has been moved to Fiscal Year 2017. The City limits to University Avenue and Page Mill Road to Arastradero Road work has been moved to Fiscal Year 2021. Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2019 Years Budget 12,329 12,329 0 0 FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 0 83,000 963,000 0 0 0 83,000 963,000 0 0 Expenciture Schedule FY 2024 5 Year CIP Total O 1,046,000 O 1,046,000 Beyond 5 Year CIP Total 0 1,058,329 O 1,058,329 Project Phase Construction Design Total Prior Years 0 12,328 12,328 FY 2019 Budget 0 0 0 FY 2019 Est. 0 0 0 FY 2020 5,846 77,154 83,000 FY 2021 963,000 0 963,000 2022 FY 2023 FY 2024 5 Year CIP Total O 968,846 O 77,154 Beyond 5 Year CIP Total 0 968,846 O 89,482 O 1,046,000 0 1,058,328 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Land Use and Community Design Section: Employment Districts Goal: L-5 Policy: L-5 3 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 233 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Newell Rd at San Francisquito Creek Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2012 Initial Project Completion: Spring 2015 Revised Project Start: Revised Project Completion: Winter 2022 Project Number: PE -12011 Newell Road Bridge, February 2015 Newell Road/San Francisquito Creek Bridge Replacement Description This project will provide funding to remove and replace the Newell Road bridge over San Fran- cisquito Creek. Design considerations include a clear span over the creek to allow the channel to convey a flow consistent with the San Francisquito Joint Powers Authority's (JPA) initial flood protection project as well as bicycle and pedestrian traffic. Justification The existing bridge, constructed in 1911, acts as a flow restriction of San Francisquito Creek as its abutments encroach into the channel cross-section. Removal of the existing bridge is a neces- sary element of the San Francisquito Creek Joint Powers Authority (JPA) comprehensive flood management program. Additionally, the existing bridge does not have accommodations for either pedestrians or bicyclists. Supplemental Information Staff has secured grant funding from Caltrans Highway Bridge Program (HBP) for the design and environmental assessment/permitting of the project. HBP funds will likely be approved to pay for 88.53% of project construction costs. As the bridge links to East Palo Alto and is part of the JPAs comprehensive flood management plan, staff of all three agencies will coordinate closely on the design and public outreach elements of this project. Due to community concern for traffic and the visual impacts of a replacement bridge, the scope of the project has expanded to include a CEQA Environmental Impact Report/NEPA Environ- 234 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND mental Assessment (EIR/EA) process that will evaluate multiple project alternatives, addressing flood control, traffic, aesthetics, and other potential impacts of the project. The cost estimate on this project will likely need to be reevaluated and adjusted since last done in 2015. The cost will likely increase due to escalation, project delays, and the need for more coordination with other agencies than initially anticipated. Significant Changes 2020-2024 CIP: The project completion date has been revised to Winter 2022. This delay is a result of changes to Caltrans environmental assessment format and comments provided by oth- ers regarding the Draft Environmental Impact Report. 2017-2021 CIP: The project completion date has been extended to Fall 2018 to account for the expanded environmental analysis and project permitting requirements. 2016-2020 CIP: Construction funding moved to Fiscal Year 2017 to reflect delays in securing State funding for environmental work. Timeline extended to reflect project duration through construction phase. 2015-2020 CIP: Construction funding moved to Fiscal Year 2016 to reflect the time needed to complete the additional CEQA work. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Revenue from the State of California Prior Years FY 2019 Budget 760,978 646,917 FY 2019 Est. FY 2020 719,248 362,669 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total 0 0 0 0 362,669 0 1,842,895 58,018 0 0 0 0 0 0 0 0 0 58,018 303,946 2,500,000 150,600 2,349,400 Total 1,122,942 3,146,917 869,848 2,712,069 0 0 0 0 Expenditure Schedule 0 0 O 2,349,400 0 2,803,946 O 2,712,069 0 4,704,859 z=s1 Prior Years FY 2019 Budget Construction 548,422 2,526,626 Design 574,517 620,291 Total 1,122,939 3,146,917 FY 2019 Est. FY 2020 249,848 2,712,069 620,000 0 869,848 2,712,069 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5Year CIP Total O 2,712,069 O 0 O 2,712,069 Beyond 5 Year CIP Total 0 3,510,339 O 1,194,517 O 4,704,856 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 235 Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-2.8 Program: S2.8.4 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Planning and Transportation Commission Environmental Impact Analysis: An Environmental Impact Report and NEPA analysis are being completed for this project. 236 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Middlefield Road (1500 Block), January 2013 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: P0-89003 Sidewalk Repairs Description This project provides funding for sidewalk repairs as part of an annual district -based rehabilita- tion program, alleviating the backlog of sidewalk repairs and enhancing pedestrian comfort and safety. Additionally, a sidewalk program assessment to evaluate options for improving the City's Sidewalk Repair Program was completed in Spring 2019 and provided suggestions for establish- ing goals and priorities related to repairs and replacements throughout the City. Justification The result of this project is better sidewalk conditions and a potential reduction in sidewalk- related injuries. Supplemental Information There are 23 sidewalk districts throughout the City. The district program began in 1986 with a goal of completing work in all 23 districts within 30 years. Work for all 23 districts was com- pleted in early 2017 and the sidewalk program assessment was completed in 2016. Significant Changes 2018-2022 CIP: Funding for this project has been reduced by $500k per year pending comple- tion of the assessment study. 238 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2019 Years Budget FY 2019 Est. FY 2022 5 Year CIP Total N/A 2,153,018 1,891,442 1,533,575 1,649,999 1,725,000 1,741,001 1,740,000 8,389,575 N/A 2,153,018 1,891,442 1,533,575 1,649,999 1,725,000 1,741,001 1,740,000 8,389,575 Ex aenciture Schecule Beyond 5 Year CIP Total 0 N/A N/A Project Phase Construction Design Total Prior Years FY 2019 Budget N/A 2,026,918 N/A 126,100 N/A 2,153,018 FY 2019 Est. 1,891,442 1,504,914 1,620,004 1,693,883 1,708,825 0 28,661 29,995 31,117 32,175 1,891,442 1,533,575 1,649,999 1,725,000 1,741,000 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total 1,740,000 8,267,626 0 121,948 1,740,000 8,389,574 0 OI N/A N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 239 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: P0-11000 Traffic sign, April 2015 Sign Reflectivity Upgrade Description This project provides funding for inventorying, upgrading, and maintaining all traffic signs owned by the City of Palo Alto in order to comply with new federal requirements for sign reflec- tivity standards. Justification The FHWA (Federal Highway Administration) passed regulations requiring minimum retrore- flectivity levels for traffic signs. The new retroreflectivity regulations require regular annual sign inspections and replacement of signs not meeting the new minimum retroreflectivity standards. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total N/A 221,917 121,454 189,463 68,000 71,000 72,000 72,000 472,463 N/A 221,917 121,454 189,463 68,000 71,000 72,000 72,000 472,463 Expenciture Schedule 0 N/A 0 N/A Projea' •hase Prior Years FY 2019 Budget FY 2019 Est. FY 2020 68,000 71,000 FY 2 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 221,917 121,454 189,463 72,000 72,000 472,463 N/A 221,917 121,454 189,463 68,000 71,000 72,000 72,000 472,463 0 N/A N/A 240 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.10 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 241 CAPITAL IMPROVEMENT FUND Streetlight, Guinda Street, November 2014 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Summer 2012 Initial Project Completion: Spring 2013 Revised Project Start: Spring 2018 Revised Project Completion: Fall 2019 Project Number: PE -13014 Street Lights Condition Assessment Description This project provides funding to assess the condition of the streetlight system. The assessment will include an inventory of the entire lighting system, including age and condition of conduit, wiring, street light poles, foundations, luminaires, and lighting coverage. Determining the inspection, maintenance, repair, and rehabilitation necessary to prolong the life of the City's streetlight system is also included in this project. Justification There are over 6,000 streetlights in Palo Alto. In some areas, existing conduit is over 40 years old and in such poor condition that no repairs can be made. Streetlight systems are integral as they afford safe routes for motorists and pedestrians. An assessment is needed to evaluate the age and condition of each element of the streetlight system in order to plan cost-effective maintenance and replacement programs for the future. Supplemental Information The Infrastructure Blue Ribbon Commission recommended that a streetlight system assessment be conducted to determine the condition of and replacement program for the City's streetlight infrastructure. The assessment will also consider appropriate recommendations for streetlights determined to be historic, or in neighborhoods with unique streetlights. Significant Changes 2020-2024 CIP: Due to other high priority projects, this project has been delayed until Summer 2019. 242 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2019-2023 CIP: Due to other high priority projects, this project has been delayed until Spring 2018. 2018-2022 CIP: Due to other high priority projects, this project has been delayed until Summer 2017. 2017-2021 CIP: Due to other high priority projects, initiation of this project has been delayed until Spring 2016. Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Design Total Prior Years FY 2019 Budget 8,798 228,683 8,798 228,683 Prior Years 8,798 FY 2019 Budget 228,683 8,798 228,683 FY 2019 Est. FY 2020 8,605 224,078 8,605 224,078 FY 2021 0 0 FY 2022 FY 2023 0 0 0 0 Expenditure Schedule FY 2019 Est. 8,605 FY 2020 224,078 8,605 224,078 FY 2021 0 0 FY 2022 0 0 FY 2023 0 0 FY 2024 5 Year CIP Total O 224,078 O 224,078 FY 2024 5Year CIP Total O 224,078 O 224,078 Beyond 5 Year CIP Total 0 241,481 O 241,481 Beyond 5 Year CIP Total O 241,481 O 241,481 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.3 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 243 CAPITAL IMPROVEMENT FUND East Bayshore Road street lights, February 2015 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: P0-05054 Street Lights Improvements Description This project provides funding to replace street light poles, pole foundations, luminaires, and wir- ing as needed to restore or improve street lighting. Justification There are over 6,000 street lights in Palo Alto. In some areas existing concrete or cast iron street light poles are failing and no longer serviceable. Additionally, poles damaged due to accidents must be replaced immediately. Luminaires are replaced to improve lighting levels and therefore safety. The Electric Fund maintains the poles, luminaires, and circuits and installs new street lights as requested by the Public Works Department. Supplemental Information The Street Lights Condition Assessment project (PE -13014) is expected to be completed in 2019 and will result in recommendations for replacement of street lights. Where desired, efforts to match existing will be made. Funding Sources Schedule Prior Funding Source Years FY 2019 FY 2019 Budget Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total N/A 259,775 70,623 404,152 205,000 214,000 216,000 216,000 1,255,152 N/A 259,775 70,623 404,152 205,000 214,000 216,000 216,000 1,255,152 0 N/A 0 N/A 244 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2019 Project Phase Years Budget FY 2019 Est. 404,152 205,000 214,000 216,000 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 259,775 N/A 259,775 70,623 216,000 1,255,152 70,623 404,152 205,000 214,000 216,000 216,000 1,255,152 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.3 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 245 CAPITAL IMPROVEMENT FUND Curtner Avenue (300 Block), February 2015 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PE -86070 Street Maintenance Description This project provides funding for annual resurfacing, slurry sealing, crack sealing, and recon- struction of various City streets. Justification The Pavement Maintenance Management System (PMMS) and Metropolitan Transportation Agency's StreetSaver software are used to identify streets requiring maintenance (based on the biennial Pavement Condition Index (PCI) survey of all City streets). City Council established a goal of achieving an average citywide PCI of 85, excellent pavement condition, by 2021 with no street below a PCI of 60. The citywide average PCI of 85 was achieved in December 2018. Supplemental Information Staff is supplementing the City's PMMS with Metropolitan Transportation Agency's StreetSaver software, whose modeling capabilities will be used to determine future funding levels to con- tinue to work on streets with a PCI below 60 while still maintaining the citywide PCI average of 85. The list of streets to be included in this project will be prioritized and coordinated with Utilities Department projects and in the 2012 Bicycle and Pedestrian Transportation Plan. This project is partially funded by revenues from gas taxes and vehicle registration fees. Significant Changes 2020-2024 CIP: The $0.9 million from the San Antonio/W. Bayshore Impact Fee Fund will be moved to the Traffic Signal and Intelligent Transportation Systems project (PL -05053) for traffic signal improvements at San Antonio and Charleston in FY 2020. 246 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2019-2023 CIP: FY 2019 costs are offset by One Bay Area Grant (OBAG) Cycle 2 guaranteed funding and San Antonio/W.Bayshore Impact Fee Fund in the amount of $1.0 million and $0.9 million, respectively. The impact fee funding will be used to make improvements on the San Antonio/Charleston intersection and repave the San Antonio overpass. Funding increased by $1.2 million annually from Road Maintenance and Rehabilitation Account (RMRA - S.B.1 funding) from the State of California in FY 2020. 2018-2022 CIP: The last phase of work on Alma Street (Rinconada Avenue to Palo Alto Avenue) is postponed until FY 2018 to incorporate additional transportation improvements that are cur- rently in design. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Revenue from the Federal Government Revenue from the State of California Transfer from Gas Tax Fund Transfer from SA/W Bayshore Traffic Impact Fee Fnd Total Prior Years N/A N/A N/A N/A N/A N/A N/A FY 2019 Budget 7,450,304 394,000 1,009,000 853,639 1,300,000 900,000 11,906,943 FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 7,146,281 5,162,026 3,105,000 3,336,000 3,390,000 429,419 421,000 421,000 421,000 421,000 0 1,009,000 0 818,220 0 0 0 0 0 0 1,300,000 2,453,997 2,455,000 2,455,000 2,455,000 0 0 0 0 0 8,875,700 9,864,243 5,981,000 6,212,000 6,266,000 Expenciture Schec ule FY 2024 3,597,000 421,000 0 0 2,455,000 0 6,473,000 5Year CIP Beyond 5 Total Year CIP 18,590,026 2,105,000 1,009,000 818,220 12,273,997 0 34,796,243 0 0 0 0 0 0 0 Total N/A N/A N/A N/A N/A N/A N/A Project Phase Construction Design Total Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total N/A 11,795,696 8,814,400 9,680,775 5,666,342 5,653,161 5,648,917 6,423,000 33,072,195 N/A 111,247 61,300 183,468 314,658 558,839 617,083 50,000 1,724,048 N/A 11,906,943 8,875,700 9,864,243 5,981,000 6,212,000 6,266,000 6,473,000 34,796,243 Beyond 5 Year CIP Total 0 0 0 N/A N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 247 CAPITAL IMPROVEMENT FUND Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 248 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: P0-11001 Park and Oxford lane lines, February 2015 Thermoplastic Lane Marking and Striping Description This project provides funding for thermoplastic pavement markings on paved roadways to pro- vide guidance and information to motorists, bicyclists, and pedestrians. By 2010, most pave- ment markings had been converted from paint to thermoplastic. While thermoplastic is a durable, long lasting pavement marking, most streets will require a second or third application of thermoplastic during the pavement's useful lifespan. Justification Upgrading all street painting to thermoplastic has improved roadway safety for motorists, pedestrians, and bicyclists as the reflectivity and durability of thermoplastic exceeds that of paint. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total N/A 154,287 28,832 231,455 102,000 107,000 108,000 108,000 656,455 N/A 154,287 28,832 231,455 102,000 107,000 108,000 108,000 656,455 0 N/A N/A 250 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2019 Project Phase Years Budget FY 2019 Est. 231,455 102,000 107,000 108,000 T FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 154,287 N/A 154,287 28,832 108,000 656,455 28,832 231,455 102,000 107,000 108,000 108,000 656,455 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.10 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 251 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Traffic and Transportation CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 253 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PL -04010 • Ramona Street Bike Corral, March 2019 Bicycle and Pedestrian Transportation Plan Implementation Description This project provides funding for the design and construction of bicycle boulevards, enhanced bikeways, shared -use paths, bicycle parking, and pedestrian improvements in accordance with the Palo Alto Bicycle and Pedestrian Transportation Plan, which was adopted by City Council in 2012. Justification Projects identified in the Palo Alto Bicycle and Pedestrian Transportation Plan, as well as bicycle parking facilities and bicycle/pedestrian project planning activities, will facilitate safer, traffic calmed biking and walking routes and provide better commute alternatives. Supplemental Information The elements installed as part of Phase 1 of this project include the implementation of improve- ments along Louis, Amarillo, Moreno, E. Meadow, and Ross. Improvements included widened sidewalks, roundabouts, a bicycle boulevard, and other traffic calming devices. Significant Changes 2020-2024 CIP: The Neighborhood Traffic Safety and Bicycle Boulevards Project - Phase 1 has been partially implemented. The rest of Phase 1 of the project has been paused for additional review and evaluation. Upon direction to move forward, the project will resume with increased community engagement. The schedule for the initiation of Phase 2 will be determined at a later date. 254 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Stanford University Medical Ctr Fund Total Prior FY 2019 Years Budget N/A N/A N/A 10,407,898 1,200,000 11,607,898 FY 2019 Est. FY 2022 0 3,000,000 890,000 1,950,000 2,950,000 2,950,000 0 1,200,000 1,200,000 0 0 3,000,000 2,090,000 3,150,000 2,950,000 2,950,000 Expenc iture Schedule 0 0 5 Year CIP Total 8,740,000 2,400,000 Beyond 5 Year CIP Total 0 11,140,000 0 N/A N/A N/A Project Phase Construction Design Total Prior Years FY 2019 Budget FY 2019 Est. FY 2022 FY 2023 N/A 11,325,336 2,717,000 2,090,000 3,150,000 2,950,000 2,950,000 N/A 282,562 283,000 0 0 0 0 N/A 11,607,898 3,000,000 2,090,000 3,150,000 2,950,000 2,950,000 FY 2024 5 Year CIP Total O 11,140,000 O 0 O 11,140,000 Beyond S Year CIP Total 0 0 0 N/A N/A N/A Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. There may be increased operating impacts due to ongoing maintenance of protected and separate bikeways. Certain types of bikeways may require special equipment or services to maintain them. The amount of impacts are unknown at this time. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Sustainable Transportation Goal: T-1 Policy: T-1.19 Program: T1.19.2 Relationship to Comprehensive Plan Secondary Connection Element: Transportation Section: Streets Goal: T-3 Policy: T-3-5 Program: T3.5.1 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 255 CAPITAL IMPROVEMENT FUND Charleston-Arastradero, Arastradero at Clemo, January 2013 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Charleston/Arastradero Corridor Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2013 Initial Project Completion: Summer 2016 Revised Project Start: Spring 2014 Revised Project Completion: Spring 2020 Project Number: PE -13011 Charleston/Arastradero Corridor Project Description This project provides funding for the reconfiguration of the Charleston/Arastradero corridor, including engineering design and construction of new landscaped median islands, bulb outs, enhanced bike lanes, new street trees, and lighting. During the design phase, opportunities for including "green infrastructure" features such as infiltration basins and porous hardscape sur- faces were explored. The conceptual design and California Environmental Quality Act (CEQA) review for the entire corridor was completed in September 2015 and the National Environmental Protection Act (NEPA) was completed in October 2016. Final design for the corridor was com- pleted in Fall 2017. Justification The project will result in enhanced travel safety, increased use of environmentally friendly travel alternatives, reduced motor vehicle congestion, and enhanced aesthetics on the Charleston- Arastradero Corridor. Construction will be addressed in phases due to grant funding deadlines starting with Arastradero Road (Clemo Avenue to Foothill Expressway) and Charleston Road (Middlefield Road to Alma Street). The last phase is Arastradero Road (Clemo Avenue to El Camino Real) and Charleston Road (El Camino Real to Alma Street and Middlefield Road to Fabian Way). 256 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Supplemental Information The Charleston/Arastradero Corridor project was adopted by City Council in January 2003, and included in the City Council Infrastructure Plan in 2014. City Council approved the permanent retention of the new lane configurations on Charleston in 2008 and on Arastradero in 2012. Grant proceeds and funding from the State will be used to partially offset the costs of this proj- ect, including: a $0.50 million Caltrans Safe Routes to School (SR2S) grant, awarded in 2012; a $1.0 million Valley Transportation Authority - Vehicle Emissions Reductions Based at Schools (VERBS) grant, awarded in 2013; a $0.10 CalRecycle grant for rubberized asphalt pavement, awarded in 2017; and $1.20 million for Road Maintenance and Rehabilitation (S.B.1 funding) from the State of California. Significant Changes 2020-2024 CIP: Phase 1 and 2 are expected to be complete in Summer 2019. Phase 3 will start construction in August 2019 and is anticipated to be complete in FY 2020. 2019-2023 CIP: Budget increased to reflect total project cost estimate of $19.6 million. This project will be completed in three phases, and the first phase is anticipated to be awarded at the end of Fiscal Year 2018. 2018-2022 CIP: This project is expected to be constructed in phases. The first phase of con- struction is anticipated to begin in November 2017. 2016-2020 CIP: The project completion date has been extended to reflect the full funding of the project's estimated cost. Funding Source Capital Improvement Fund Revenue from the State of California Transfer frm Charleston/ Arastradero Dev Impct Fund Transfer from Gas Tax Fund Transfer from Stanford University Medical Ctr Fund Transfer From Stormwater Management Fund Prior Years Func FY 2019 Budget ing Sources Schec FY 2019 Est. FY 2020 (62,248) 7,333,533 9,192,971 4,480,881 FY 2021 0 FY 2022 0 ule FY 2023 0 0 1,825,904 1,585 1,824,319 0 0 0 847,000 0 0 0 0 0 0 0 1,140,686 1,105,567 1,550,000 0 330,00C 330,000 0 330,000 0 0 0 0 O 0 0 0 O 0 C 0 Total 2,664,752 10,630,123 10,630,123 6,305,200 0 0 0 5Year CIP Beyond 5 FY 2024 Total Year CIP 0 0 0 0 0 0 0 4,480,881 1,824,319 0 13,611,604 0 1,825,904 0 0 847,000 0 0 1,105,567 O 0 1,550,000 O 0 660,000 6,305,200 0 19,600,075 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 257 CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2019 Budget FY 2019 Est. FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 222,224 10,469,197 10,469,197 6,305,200 2,442,519 160,926 160,926 0 2,664,743 10,630,123 10,630,123 6,305,200 O 0 0 0 O 0 0 0 0 O 6,305,200 0 0 O 6,305,200 O 16,996,621 0 2,603,445 O 19,600,066 Anticioatec Operating Budget Needs General Fund -Operating FY 2020 70,545 FY 2021 72,136 FY 2022 73,775 FY 2023 75,463 FY 2024 77,727 Operating Impact This project is anticipated to impact operating expenses in the future. Landscaping and irriga- tion maintenance is estimated to increase by $53,045 in FY 2020 and by 3% annually thereafter. Tree trimming maintenance is estimated to be $17,500 per year. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.7 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.6 Program: T6.6.6 Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: A Mitigated Negative Declaration was completed in 2004, with an addendum completed in September 2015 for CEQA. 258 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Bicyclists on Churchill Ave, December 2015 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: El Camino Real & Churchill Avenue Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Fall 2013 Initial Project Completion: Fall 2015 Revised Project Start: Revised Project Completion: Fall 2020 Project Number: PL -14000 Churchill Avenue Enhanced Bikeway Description This project includes planning, design and construction of a shared -use path along the north side of Churchill Avenue between the existing shared -use path at Castelleja Avenue and the Stanford Perimeter Trail. It also includes intersection improvements at Churchill Avenue and El Camino Real, which will include a new dedicated westbound right -turn lane. Justification As a priority project within the Palo Alto Bicycle + Pedestrian Transportation Plan, this project advances objective three, which develops a core network of shared paths, bikeways, and traffic - calmed streets that connect residential districts, schools, and parks. Significant Changes 2020-2024 CIP: Project delays occurred mainly due to additional time needed for easement acquisitions. The project timeline has been adjusted to reflect those changes as well as allowing for more time for enhanced community engagement and Caltrans review. 2019-2023 CIP: Acquisition of necessary easements has been more time-consuming that was originally estimated. Project completion timeline has also been adjusted in light of project man- agement staff departures and a focus on enhanced community engagement. 2016-2020 CIP: Possible delays to this project could occur as the design goes through the Cal - trans permitting process. 260 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Traffic Impact Fee Fund Total Prior Years FY 2019 Budget (760,433) 1,057,492 FY 2019 Est. FY 2020 57,492 3,075,000 FY 2021 0 FY 2022 0 FY 2023 0 FY 2024 5 Year CIP Total O 3,075,000 1,000,000 0 0 0 0 0 0 0 0 239,567 1,057,492 57,492 3,075,000 0 0 0 0 3,075,000 Beyond 5 Year CIP Total 0 2,372,059 O 1,000,000 O 3,372,059 Expenditure Schedule Project Phase Construction Design Total Prior Years FY 2019 Budget 232,925 1,057,492 6,640 0 239,565 1,057,492 FY 2019 Est. FY 2020 57,492 3,075,000 0 0 57,492 3,075,000 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5 Year CIP Total O 3,075,000 O 0 O 3,075,000 Beyond 5 Year CIP 0 3,365,417 O 6,640 O 3,372,057 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Relationship to Comprehensive Plan Plan Primary Connection Secondary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.1 Element: Transportation Section: Sustainable Transportation Goal: T-1 Policy: T-1.19 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 261 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Churchill Avenue and Alma Street Managing Department: Office of Transportation IBRC Reference: N/A Initial Project Start: Fall 2019 Initial Project Completion: Summer 2021 Revised Project Start: Revised Project Completion: Project Number: PL -20000 Churchill Avenue/Alma Street Railroad Crossing Safety Improvements: photo taken September 2018 Churchill Avenue/Alma Street Railroad Crossing Safety Improvements Description This project provides funding for the design and construction of pedestrian and bicycle safety improvements on the west side of the Churchill Avenue and Alma Street railroad crossing inter- section. Design includes, but is not limited to, traffic signal modifications, street lighting improvements, roadway resurfacing, sidewalk realignment and/or widening, drainage improve- ments, utility relocations, signage and striping, innovative bicycle treatments, traffic calming elements, and way -finding improvements. Justification The rail crossing at Alma Street and Churchill Avenue experiences a large amount of bicycle traffic for Palo Alto High School and Stanford during the morning and afternoon commute hours. It is difficult for the existing sidewalk and roadway intersection to accommodate the large number of bicyclists using this intersection. Widening the sidewalk and new bicycle lane improvements will help move the bicyclists and pedestrians safely through the crossing. Supplemental Information In Fiscal Year 2019, this project was included in PL -17001, Railroad Grade Separation. Since the projects need to be tracked against different funding sources, the safety improvements at Chur- chill Avenue/Alma Street have been separated into this project. This crossing was identified through the Federal Section 130 funds, a federally funded program administered by the states, for increasing safety at at -grade highway -rail crossings. All construction and design costs are fully reimbursable by Section 130 funding from Caltrans. 262 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior FY 2019 Years Budget 0 0 FY 2019 Est. 0 13,000 301,000 FY 2022 0 0 5 Year CIP Total O 314,000 O 0 0 500,000 4,000,000 0 0 0 4,500,000 O 0 0 513,000 4,301,000 0 0 0 4,814,000 Beyond 5 Year CIP Total 0 314,000 O 4,500,000 O 4,814,000 Expenditure Schedule Project Phase Construction Design Total Prior Years FY 2019 Budget 0 FY 2019 Est. FY 2020 FY 2021 0 13,000 4,301,000 O 0 0 500,000 0 O 0 0 513,000 4,301,000 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5 ear CM Total O 4,314,000 O 500,000 O 4,814,000 Beyond 5 Year CIP 0 4,314,000 O 500,000 O 4,814,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.1 Program: T6.1.4 Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project requires Environmental Impact Review CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 263 CAPITAL IMPROVEMENT FUND Parking Facility Management System Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Downtown Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Summer 2020 Revised Project Start: Revised Project Completion: Spring 2021 Project Number: PL -15002 Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collection Equip. Description This project provides funding to address infrastructure and capital improvements for parking facilities. This includes a facility management system, lane equipment, lane access controls, and pay -on -foot pay stations. This project includes design and installation of new downtown park- ing guidance systems, access controls and revenue collection equipment that will be coordi- nated with the Downtown Parking Wayfinding project (PL -15004). This project includes cameras in garages for added security for patrons. Justification This project is identified in the City's Comprehensive Plan as a means to reduce congestion, minimize air quality impacts from motorist, and provide live occupancy counts of open parking spaces. Supplemental Information Due to the City Council's decision to defer the New Downtown Parking Garage Project (PE - 15007) in February 2019, this project is recommended to be added as the tenth Infrastructure Plan project to mitigate parking congestion in downtown. Funding from the University Avenue Parking Permit Fund ($1.1 million) that was previously planned to be used to cover the costs for this project, will now be reserved in the University Avenue Parking Permit Fund for future use towards PE -15007 or other ongoing costs. 264 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2020-2024 CIP: This project was delayed as part of the work to develop an more comprehen- sive downtown parking plan and is now scheduled to go out to bid in the summer of 2020. Implementation will span Fiscal Years 2020 and 2021. 2019-2023 CIP: This project is scheduled to go out to bid in summer of 2018. Implementation will span Fiscal Years 2019 and 2020. The budget has been increased to cover the cost of secu- rity cameras in garages in Fiscal Year 2020. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from University Ave Parking Permit Fund Total Prior Years FY 2019 Budget FY 2019 Est. 0 0 127,669 191,734 132,734 1,189,000 1,398,000 0 1,100,000 0 0 0 127,669 1,291,734 132,734 1,189,000 1,398,000 Ex 0 0 5 Year CIP Total O 2,587,000 0 0 Beyond 5 Year CIP Total O 2,847,403 0 0 0 0 0 2,587,000 0 2,847,403 aenciture Schedule Project Phase Construction Design Total Prior Years FY 2019 FY 2019 Budget Est. FY 2020 FY 2021 0 1,291,734 132,734 1,189,000 1,398,000 127,669 0 0 0 0 127,669 1,291,734 132,734 1,189,000 1,398,000 FY 2022 0 0 0 0 FY 2024 5 Year CIP Total O 2,587,000 O 0 O 2,587,000 Beyond 5 Year CIP Total O 2,719,734 0 127,669 O 2,847,403 Operating Impact The ongoing operating costs for cameras and other equipment is not know at this time; how- ever, as these costs are quantified, adjustments will be brought forward in the next budget cycle. Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Transportation Section: Motor Vehicle and Bycle Parking Goal: T-5 Policy: T-5.2 Program: T5.2.1 Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 265 CAPITAL IMPROVEMENT FUND Downtown Parking Sign Upgrade, March 2019 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Downtown Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Spring 2017 Revised Project Start: Summer 2015 Revised Project Completion: Summer 2021 Project Number: PL -15004 Downtown Parking Wayfinding Description This project includes design and installation of new downtown parking wayfinding signage that will incorporate a new parking brand for the City and replace the existing parking signage to improve parking visibility for parking in Downtown Palo Alto. This project will be implemented in coordination with the planning and design work associated with Downtown Parking Guidance Systems, Access Controls and Revenue Collection Equipment (PL -15002) project, which will include parking availability displays. Signage to be installed as part of this project includes: •Directional Signs: Direct customers toward parking facilities •Lot Identification Banners: Identify particular lots via banners attached to existing light poles •Garage Identification Signs: Identify garages via signs mounted to the exterior of the garages •Pylons: Visible architectural markers that show parking facility information •Rules/Regulation Signs: Depict hours, permit/hourly parking regulatory information The combination of a visually appealing parking brand with an improved, comprehensive approach to wayfinding placement will help guide visitors, residents, and employees to find off- street parking more easily and the real-time occupancy will help to reduce congestion and cir- cling by efficiently delineating where parking is available. Justification This project is identified in the City's Comprehensive Plan as a means to reduce congestion and air quality impacts resulting from motorists searching for vacant parking spaces. 266 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Supplemental Information This project is funded by a transfer from the University Avenue Parking Permit Fund to the Cap- ital Improvement Fund. This project is expected to be under construction in Fiscal Year 2019, continuing into Fiscal Year 2020. Significant Changes 2020-2024 CIP: This project will continue to be evaluated in Fiscal Year 2020 to determine other infrastructure and electrification improvements needed. An expanded scope may delay the project and could increase the cost to complete. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from University Ave Parking Permit Fund Total Prior Years (581,432) 661,325 79,893 FY 2019 Budget 761,172 280,015 1,041,187 FY 2019 Est. 511,172 232,000 280,015 40,000 791,187 272,000 Expenc 0 0 0 0 C 0 0 0 0 iture Schedule 0 0 0 232,000 40,000 Total 0 161,740 0 981,340 272,000 0 1,143,080 Project Phase Construction Design Total Prior Years 3,267 76,625 79,892 FY 2019 Budget 1,029,666 11,521 1,041,187 FY 2019 Est. 779,666 11,521 791,187 FY 2020 272,000 0 272,000 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5 Year CIP Total O 272,000 O 0 O 272,000 Beyond 5 Year CIP Total 0 1,054,933 O 88,146 O 1,143,079 Operating Impact Operating impacts are expected to be limited to general maintenance in the way of replace- ment of signs, as needed. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Transportation Section: Motor Vehicle and Bycle Parking Goal: T-5 Policy: T-5.2 Program: T5.2.1 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 267 CAPITAL IMPROVEMENT FUND El Camino Real and California Avenue Intersection Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: El Camino Real between Stanford and Sheridan Avenues Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Fall 2018 Initial Project Completion: Summer 2020 Revised Project Start: Revised Project Completion: Summer 2021 Project Number: PL -18000 E Camino Real Pedestrian Safety and Streetscape Project Description The El Camino Real Pedestrian Safety and Streetscape Project will install improvements focused on pedestrian safety at controlled and uncontrolled crosswalks, enhanced bus operations at two existing major transit stops, and new urban design amenities between Stanford Avenue and Sheridan Avenue. The project includes: Curb extensions; median refuges; median shade trees; pedestrian scale lighting and potential bus enhancement. Justification This segment of El Camino Real has a history of reported collisions for all modes, particularly the most vulnerable roadway users. The City of Palo Alto Bicycle and Pedestrian Transportation Plan (BPTP, 2012), the Grand Boulevard Multimodal Transportation Corridor Plan (2010), and the El Camino Real Master Planning Study (2007) all document the collision history of this stretch of El Camino Real. The Palo Alto BPTP reported that some of the highest frequency of active mode collisions in the city occurred on the project segment, highlighting the California Avenue/ El Camino Real intersection as one of the top five locations for reported pedestrian collisions in Palo Alto. The design of El Camino Real will be enhanced to improve pedestrian safety. With its multi -lane cross-section, El Camino Real carries high volumes of traffic as a primary arterial con- nection between Peninsula cities in Santa Clara and San Mateo Counties, but it also has some of the highest levels of observed pedestrian activity along the Palo Alto segment of the corridor - particularly at the El Camino Real/Stanford Avenue and El Camino Real/California Avenue inter- sections, as documented in the El Camino Real Master Planning Study (2007). Despite the high 268 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND volumes of pedestrians, the high volumes of autos and general auto -orientation of the roadway design is uninviting and not conducive to pedestrian travel. The long crossing distances and infrequency of crossing opportunities in particular pose safety concerns on the corridor, which can be observed in the reported collision data. Supplemental Information The majority of construction of this project will be funded by an OBAG 2 grant through VTA. Significant Changes 2020-2024 CIP: The construction for this project has been delayed to avoid a negative impact to traffic and parking while the New California Avenue Parking Garage is under construction. Construction cost estimates have been revised and the total cost of the project increased by $500,000 based on the current costs of construction. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5Year CIP Beyond 5 Total Year CIP Total 4,828 179,975 126,975 823,000 871,750 0 0 0 1,694,750 0 0 0 0 4,655,000 0 0 0 4,655,000 4,828 179,975 126,975 823,000 5,526,750 0 0 0 6,349,750 0 1,826,553 O 4,655,000 O 6,481,553 Expenciture Schec ule Project Phase Construction Design Total 0 4,828 4,828 FY 2019 Budget 0 179,975 179,975 FY 2019 Est. FY 2020 FY 2021 0 0 5,526,750 126,975 823,000 0 126,975 823,000 5,526,750 FY 2022 0 FY 2023 0 0 0 FY 2024 5 Year CIP Total O 5,526,750 O 823,000 O 6,349,750 Beyone Year CIP Total 0 5,526,750 O 954,803 O 6,481,553 Operating Impact The maintenance costs are unknown at this time; however, as these costs are quantified, adjust- ments will be brought forward in the next budget cycle. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.1 Program: T6.1.4 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Element: Transportation Section: Streets Goal: T-3 Policy: T-3-6 Environmental Impact Analysis: This project is expected to have possible exemption from CEQA Architectural Review Board Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 269 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Embarcadero Road & El Camino Real Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Spring 2019 Revised Project Start: Revised Project Completion: Spring 2023 Project Number: PL -15001 El Camino Real and Embarcadero Road Intersection Rendering, February 2018 Embarcadero Road at E Camino Improvements Description This project provides funding for the planning, design and construction of bicycle, pedestrian and traffic circulation improvements along Embarcadero Road between Bryant Street and El Camino Real. The concept approved by City Council includes Class IV raised separated bike- ways between the Caltrain Path, Bryant Street Bicycle Boulevard and Stanford Perimeter Trail, a protected intersection for bicyclists and pedestrians at El Camino Real, intersection realign- ments at High Street, Emerson Street and Kingsley Avenue, new landscaping, transit amenities, and pedestrian safety enhancements. Justification This project provides mobility and safety improvements in response to resident and City Coun- cil concerns regarding congestion along Embarcadero Road. Significant Changes 2020-2024 CIP: Construction of this project is being delayed to Fiscal Year 2022 as the City evaluates options for traffic mitigation related to railroad grade separation alternatives resulting from the Railroad Grade Separation Project (PL -17001). 2019-2023 CIP: Budget increased by $1.2 million due to estimated increases in construction costs. 2017-2021 CIP: Project name changed from Embarcadero Road Corridor Improvements. 270 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Other Total Prior FY 2019 Years Budget FY 2019 Est. 680,788 6,041,850 200,000 102,151 0 0 782,939 6,041,850 200,000 FY 2022 0 1,076,000 5,412,000 O 0 0 O 1,076,000 5,412,000 0 0 0 5 Year CIP Total O 6,488,000 O 0 O 6,488,000 Beyond 5 Year CIP Total 0 7,368,788 O 102,151 O 7,470,939 Expenciture Schec ule Project Phase Construction Design Total Prior Years FY 2019 Budget 509,794 6,041,850 273,144 0 0 782,938 6,041,850 200,000 FY 2019 Est. 200,000 O 1,076,000 5,412,000 0 0 0 O 1,076,000 5,412,000 0 0l FY 2024 5 Year CIP Total O 6,488,000 O 0 O 6,488,000 Beyond 5 Year CIP Total O 7,197,794 0 273,144 O 7,470,938 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.6 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.1 Program: T6.1.1 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 271 CAPITAL IMPROVEMENT FUND Bike path along E. Bayshore, Feb. 2015 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Highway 101 Corridor North of San Antonio Rd. Interchange by Adobe Creek Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2012 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2016 Revised Project Completion: Fall 2020 Project Number: PE -11011 Highway 101 Pedestrian/Bicycle Overpass Project Description This project provides funding for a new pedestrian/bicycle bridge across Highway 101 at Adobe Creek. Justification The Highway 101 Pedestrian/Bicycle Overpass project is a priority project in the City's Bicycle & Pedestrian Transportation Plan 2012, providing safe, year-round access across Highway 101 in South Palo Alto to the Baylands and regional employment centers. Supplemental Information The Highway 101 Pedestrian/Bicycle Overpass project is included in the Council Infrastructure Plan. The project will replace the existing seasonal Benjamin Lefkowitz Underpass. A Santa Clara County - Recreation Trails Program grant, awarded to the City in November 2012, will pro- vide $4 Million for the project. An additional $4.35 million will be provided by a grant from One Bay Area Grant (OBAG) Program Cycle 2 anticipated to be approved in December 2018. A con- tribution of $1 million from Google is also planned. Project design is anticipated to be complete by fall 2018 and construction is anticipated from early 2019 through spring 2020. Significant Changes 2019-2023 CIP: Budget increased to reflect total project cost estimate of $18.5 million. 2018-2022 CIP: The project budget has been increased by $1.0 million to include a contribution from Google toward the cost of the bridge. Additional design funding is budgeted in FY 2018. 272 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2017-2021 CIP: The estimate for the project included in the prior budget document was $10 mil- lion. The City Council increased the total project budget to $13 million to account for construc- tion cost escalation. The total project budget of $13 million includes a feasibility study, conceptual design, design competition, environmental assessment, and design costs. The $13 million figure does not include City staff time to support design and construction of the project Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior Years FY 2019 Budget 4,012,361 7,086,406 0 7,350,000 4,012,361 14,436,406 FY 2019 Est. FY 2020 2,786,406 2,550,000 650,000 8,700,000 3,436,406 11,250,000 FY 2021 0 FY 2022 0 O 0 O 0 FY 2023 0 FY 2024 5 Year CIP Total O 2,550,000 0 0 8,700,000 0 0 11,250,000 Beyond 5 Year CIP Total 0 9,348,767 0 9,350,000 O 18,698,767 Expenc iture Schedule Project Phase Construction Design Total Prior Years FY 2019 Budget FY 2019 Est. 0 0 0 130,107 13,605,619 2,750,406 11,250,000 3,882,250 830,786 686,000 0 4,012,357 14,436,405 3,436,406 11,250,000 FY 2022 0 0 0 0 0 FY 2024 5Year CIP Beyond 5 Total Year CIP O 11,250,000 O 0 O 11,250,000 Total 0 14,130,513 O 4,568,250 O 18,698,763 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Maintenance and repairs will be provided through a maintenance agreement between the City and Caltrans which is still be negotiated. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Sustainable Transportation Goal: T-1 Policy: T-1.19 Program: T1.19.2 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project will require CEQA and NEPA environmental assessments. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 273 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PL -15003 Parking Mitigation, March, 2019 Parking District Implementation Description This project will fund the introduction of additional parking permit programs throughout the City. One aspect of this project is the City Council approved Residential Preferential Parking (RPP) ordinance to establish uniform procedures to implement RPP districts through the pro- cess outlined in the Municipal Code 10.50. Justification Implementing parking districts, including RPP, is a parking management strategy that regulates parking where it was previously unregulated. Parking management strategies are critical to maximizing the use of existing parking supply and prioritizing the "right space for the right use" concept. RPP prioritizes parking on residential streets for residents and business who reside within the boundaries of the district. Significant Changes 2020-2024 CIP: The name of this project was changed from Residential Preferential Parking to accommodate a broader parking district strategy. In addition this project was changed to a recurring project in anticipation of implementing future parking districts. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total N/A 204,588 204,588 154,000 161,000 167,000 233,000 241,000 956,000 N/A 204,588 204,588 154,000 161,000 167,000 233,000 241,000 956,000 0 N/A 0 N/A 274 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenditure Schedule Project Phase Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total N/A N/A N/A 181,952 181,952 104,000 111,000 117,000 183,000 191,000 706,000 50,000 50,000 250,000 204,588 204,588 154,000 161,000 167,000 233,000 241,000 956,000 22,636 22,636 50,000 50,000 50,000 0 N/A 0 N/A 0 N/A Operating Impact RPPs and other City parking programs, are expected to have operating impacts to maintain the programs. The amounts of impact are not yet quantified and depend on the programs initiated. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Transportation Section: Motor Vehicle and Bycle Parking Goal: T-5 Policy: T-5.1 Program: T5.11.1 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 275 CAPITAL IMPROVEMENT FUND 1 P PARKING Parking and Citation Management Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Downtown Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Winter 2017 Revised Project Start: Summer 2018 Revised Project Completion: Fall 2021 Project Number: PL -16002 Parking Management and System Implementation Description This project provides funding for the design and installation of the Comprehensive Parking Per- mit and Citation Management System. The all-inclusive system is a management tool staff will utilize in the management of parking permits for seven parking permit programs and associated on and off-street parking citations. Justification As part of the integrated strategy to address traffic and parking concerns, staff conducted a comprehensive study of parking management strategies, including paid parking and permit parking. The study included an evaluation on how to best use the City's existing parking supply and recommended comprehensive strategies in Palo Alto. Supplemental Information This project is funded proportionally by parking revenues from all parking funds. This may require a loan from the General Fund, to be repaid by the appropriate parking funds. Significant Changes 2020-2024 CIP: The project name was changed from Downtown Parking Management and System Implementation to broaden the scope of the project. The bid for the Comprehensive Parking Permit and Citation System was released in the Spring of 2018 with complete system implementation expected by September 2020. 276 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2019-2023 CIP: Recent accomplishments include the completion of the Downtown Parking Management Plan and development of a finance and implementation plan. The bid for the Com- prehensive Parking Permit and Citation System is expected to be released in Summer of 2018 with system implementation expected by September, 2018. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from California Ave Parking Permit Fund Transfer from Residential Parking Fund Transfer from University Ave Parking Permit Fund Total Project Phase Construction Total Prior Years 0 C 0 C 0 Prior Years FY 2019 Budget 116,123 138,000 255,000 607,000 1,116,123 FY 2019 Budget O 1,116,123 FY 2019 Est. FY 2020 116,123 25,780 0 138,000 0 255,000 0 752,220 116,123 1,171,000 FY 2021 0 0 0 0 0 FY 2022 0 C FY 2023 0 0 0 0 C 0 0 0 Expenditure Schedule FY 2019 Est. FY 2020 116,123 1,171,000 O 1,116,123 116,123 1,171,000 FY 2021 0 0 FY 2022 0 0 FY 2023 0 0 FY 2024 0 0 0 0 0 FY 2024 5 Year CIP Total 25,780 138,000 255,000 752,220 1,171,000 5 Year CIP Total O 1,171,000 O 1,171,000 Beyond 5 Year CIP Total 0 0 0 0 0 Beyond 5 Year CIP 141,903 138,000 255,000 752,220 1,287,123 Total 0 1,287,123 0 1,287,123 Operating Impact The permit and citation system is designed to cover its own costs. No operating impacts are anticipated. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Motor Vehicle and Bycle Parking Goal: T-5 Policy: T-5.2 Program: T5.2.3 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 277 CAPITAL IMPROVEMENT FUND Quarry Road Multi -Use Path, December 2017 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Quarry Road between El Camino Real and Welch Road Managing Department: Office of Transportation IBRC Reference: Catch-up Initial Project Start: Winter 2016 Initial Project Completion: Spring 2017 Revised Project Start: Revised Project Completion: Fall 2022 Project Number: PL -16000 Quarry Road Improvements and Transit Center Access Description This project provides funding for the planning, design and construction of bicycle and pedes- trian improvements along Quarry Road between El Camino Real and Welch Road, including, but not limited to, upgraded bicycle lanes and crosswalks, innovative intersection treatments for bicyclists, and improved access to transit stops. Planning, design, and construction of a new bicycle, pedestrian, and transitway between the Palo Alto Transit Center bus depot and the intersection of Quarry Road and El Camino Real has been completed. Justification The August 2011 Development Agreement between Stanford Hospitals and Clinics, the Lucille Salter Packard Children's Hospital at Stanford, the Board of Trustees of the Leland Stanford Junior University and the City of Palo Alto obligates the City to design and construct enhance- ments of various pedestrian and bicycle connections between the Palo Alto Intermodal Transit Center and the Stanford University Medical Center Campus (SUMC). Stanford provided funds for these projects. New to this project is a transit improvement element. The Comprehensive Plan Update 2030 identified the need for a transit, bicycle, and pedestrian linkage between the Palo Alto Transit Center bus depot and the Quarry Road and El Camino Real intersection to improve bus transit connectivity and service efficiency. As this project would directly benefit transit service between the Transit Center and the Medical Center campus, it would draw from the Stanford University Medical Center Development Agreement Intermodal Transit budget. 278 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Implementation is timed to support expanded operations of the hospital and the completion of Caltrain electrification in 2022. Supplemental Information This project is funded by the Quarry Road Improvements and Intermodal Transit funds from the Stanford University Medical Center Development Agreement via transfer to the Capital Improvement Fund. Design and construction of the temporary bicycle and pedestrian Transit Center pathway was completed in Summer, 2017. The pathway is accented with seating, decora- tive lighting, and new landscaping. Design and construction was also completed for bicycle and pedestrian improvements along the Quarry Road corridor between El Camino Real and Welch Road. Significant Changes 2020-2024 CIP: Project increased by $1.1 million to account for increased construction costs, and construction moved to Fiscal Year 2022 to better align the workload with staff availability. 2019-2023 CIP: Changes include planning, design, and construction for a new bicycle, pedes- trian, and transitway between El Camino Real and Quarry Road and the Palo Alto Transit Center. The location, project characteristics, and funding source are consistent with the portion of the project already completed. 2018-2022 CIP: The construction of the Quarry Road improvements (signing and striping along Quarry Road) has been delayed due to underground (trenching) electrical work needed to be done by Stanford. The project delay will most likely increase the cost to complete construction due to increasing construction costs. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Stanford University Medical Ctr Fund Total Prior Years (715,378) 1,442,004 726,626 FY 2019 Budget 772,757 0 772,757 FY 2019 Est. FY 2020 FY 2021 FY 2022 572,757 313,000 323,000 1,519,487 0 200,000 0 1,493,513 FY 2023 0 0 572,757 513,000 323,000 3,013,000 0 Expenciture Schedule FY 2024 0 0 0 5Year CIP Beyond 5 Total Year CIP 2,155,487 1,693,513 Total 0 2,012,866 O 3,135,517 3,849,000 0 5,148,383 Project Phase Construction Design Total Prior Years 466,477 260,144 726,621 FY 2019 Budget 660,000 112,757 772,757 FY 2019 Est. FY 2020 460,000 112,757 572,757 195,599 317,401 513,000 FY 2021 323,000 3,013,000 0 0 323,000 3,013,000 FY 2023 0 0 0 FY 2024 5 Year CIP Total O 3,531,599 O 317,401 O 3,849,000 Beyond 5 Year CIP Total 0 4,458,076 O 690,302 O 5,148,378 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 279 CAPITAL IMPROVEMENT FUND Operating Impact Street and landscaping maintenance of the street connection would be supported by the Public Works Department's operations fund. Costs are still being determined and will be brought for- ward as part of the next budget cycle. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-3 Policy: T-3-10 Program: T3.10.4 Environmental Impact Analysis: May Require Environmental Review Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission 280 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Caltrain Crossing at Charleston Road, July 2018 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Office of Transportation IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Summer 2018 Revised Project Start: Revised Project Completion: Summer 2024 Project Number: PL -17001 Railroad Grade Separation and Safety Improvements Description This project, Connecting Palo Alto, is a community -based process to advance the railroad grade crossing circulation study and context sensitive solutions study envisioned by the City Council. It will also fund the preparation of Project Study Report and environmental analysis that will be required for the City to realize its goals of advancing grade separations. Justification This project is essential to support the City Council work related to the Council rail grade sepa- ration priority. It provides engineering support, circulation studies, community engagement efforts, and other subsequent tasks needed to advance the City's goal of grade separating rail- road crossings in Palo Alto. Supplemental Information Recent accomplishments include: - Narrowing of grade separation ideas from 34 to 6 ideas currently being considered - Successful engagement through community meetings and the establishment of a Community Advisory Panel (CAP) - Further engaged with other agencies and narrowed the focus of the project 282 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2020-2024 CIP: Funding for safety improvements at the railroad crossing at Alma Street and Churchill Avenue has been moved into a separate project, Churchill Avenue/Alma Street Rail- road Crossing Safety Improvement Project (PL -20001). 2019-2023 CIP: The City has received a reimbursement grant from Caltrans for safety improve- ments at the railroad crossing at Alma Street and Churchill Avenue, an intersection with Palo Alto High School located in the northwest quadrant and a bicycle lane through the crossing for eastbound traffic. In addition, $1.0 million in annual funding from the VTA Measure B has been programmed for this project. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior Years FY 2019 Budget FY 2019 Est. FY 2021 FY 2023 FY 2024 5 Year CIP Total 868,701 1,004,237 1,004,237 3,108,000 76,000 116,000 553,000 605,000 4,458,000 0 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 868,701 2,004,237 2,004,237 4,108,000 1,076,000 1,116,000 1,553,000 1,605,000 9,458,000 Beyond 5 Year CIP Total 0 6,330,938 O 6,000,000 O 12,330,938 Expenditure Schedule Project Phase Construction Design Total Prior Years FY 2019 FY 2019 Budget Est. FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP FY 2024 Total 40,612 1,381,710 1,381,710 4,108,000 1,076,000 1,116,000 1,553,000 1,605,000 9,458,000 828,087 622,527 622,527 0 0 0 0 0 0 868,699 2,004,237 2,004,237 4,108,000 1,076,000 1,116,000 1,553,000 1,605,000 9,458,000 Beyond Year CIP O 10,880,322 O 1,450,614 O 12,330,936 Operating Impact Operating impacts, if any, will depend upon the grade separation alternative selected. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Transportation Section: Streets Goal: T-3 Policy: T-3-15 Program: T3.15.1 Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project includes the completion of the necessary environmental analysis. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 283 CAPITAL IMPROVEMENT FUND Fletcher Students Using New Bike Box, April 2018 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Streets on Suggested Walk and Roll Routes for PAUSD schools Managing Department: Office of Transportation IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PL -00026 Safe Routes To School Description This project provides funding for the City's Safe Routes to Schools program, including school commute planning, encouragement activities, and capital improvements along local and collec- tor streets that may be impacted by school commute activities. Typical capital improvements include traffic calming devices, enhanced crosswalks, and improved signage along suggested routes to school. In Fiscal Year 2019, traffic calming projects from prior years will continue and traffic studies will be pursued for locations in need of traffic calming and other safety counter- measures. Justification In collaboration with the Palo Alto Unified School District and Parent Teacher Associations, the City is leading the design and construction of capital improvements for suggested routes to school, helping to reduce risks to students and encouraging more families to use alternatives to driving. The budget in Fiscal Years 2020 and 2021 reflects the award of a grant from the Santa Clara Valley Transportation Authority for enhanced signage, striping and buffers on East Meadow Drive from Alma to Fabian Way, on Fabian Way from East Meadow Drive to East Charleston Road, and the widening and repaving of the Waverly Bike Path between East Meadow Drive and Charleston Road. Supplemental Information The City was awarded a Vehicle Emissions Reductions Based at Schools (VERBS) grant of $0.9 million for the Meadow -Fabian protected bikeway. The local match is $0.2 million. Both amounts are included in the 2020-2024 CIP, and construction is scheduled for Fiscal Years 2021 and 2022. 284 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2020-2024 CIP: The East Meadow Drive/Fabian Way and Waverley Bike path, originally planned to be completed in Fiscal Years 2020 and 2021 is now expected to be undertaken in Fiscal Years 2021 and 2022 due to current staffing shortages and fully engage the community in coordination with other bicycle projects. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Transfer from Gas Tax Fund Total Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total N/A 157,035 46,835 114,200 80,000 104,000 110,000 117,000 525,200 N/A 0 0 0 459,677 459,677 0 0 919,354 N/A 100,000 100.000 100,000 100,000 100,000 100,000 100,000 500.000 N/A 257,035 146,835 214,200 639,677 663,677 210,000 217,000 1,944,554 Expenditure Schedule Beyond 5 Year CIP Total O N/A O N/A 0 N/A O N/A Project Phase Construction Design Total Prior Years N/A N/A N/A FY 2019 Budget 207,035 50,000 257,035 FY 2019 Est. 96,835 50,000 146,835 FY 2020 179,200 35.000 214,200 FY 2021 604,677 35,000 639,677 FY 2022 628,677 35,000 663,677 FY 2023 175,000 35.000 210,000 FY 2024 182,000 35,000 217,000 5 Year CIP Total 1,769,554 175.000 1,944,554 Beyond 5 Year CIP 0 0 0 Total N/A N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Plan Relationship to Comprehensive Potential Board/Commission Primary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.4 Program: T6.4.2 Secondary Connection Element: Transportation Section: Sustainable Transportation Goal: T-1 Policy: T-1.16 Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 285 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Office of Transportation IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PL -05030 Installation of new traffic signal equipment at Embarcadero Road and Middlefield Road, April 2018 Traffic Signal and Intelligent Transportation Systems Description This project provides funding for the design and construction of traffic signals, traffic signal communications networks, video surveillance projects for transportation use, and maintenance of the City's traffic signal central system. The project includes the replacement of traffic signal controllers/cabinets, video detection systems, and other field equipment. Justification Traffic signal upgrades are essential in maintaining traffic safety and improving roadway opera- tions including the reduction of roadway congestion with traffic signal retiming projects. To accomplish this, there is a need to add new traffic signals at locations throughout the city. This project replaces or adds traffic signal controller inventory in the field with new controllers and expands the current central management system to allow for communications to all signalized intersections. The new controllers enable additional traffic signal timing strategies and improve the reliability of the City's traffic signals. Supplemental Information Funding from this project contributed to signal improvements related to the Upgrade Down- town project, which was completed in March 2019. Significant Changes 2020-2024 CIP: Although anticipated last fiscal year, this project will not include a new signal at Hamilton and Waverly since construction of a new downtown garage at that site is not proceed - 286 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND ing at this time. An additional $900,000 from the San Antonio/West Bayshore Transportation Impact Fund has been added in Fiscal Year 2020 for traffic signal improvements at San Antonio and Charleston. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Transfer from SA/W Bayshore Traffic Impact Fee Fnd Transfer from Traffic Impact Fee Fund Total Project Phase Construction Design Total Prior Years N/A N/A N/A N/A N/A Prior Years FY 2019 Budget 595,018 400,000 0 506,475 1,501,493 FY 2019 Budget N/A 1,450,058 N/A 51,435 N/A 1,501,493 FY 2019 Est. FY 2020 FY 2021 (195,482) 773,138 53,000 400,000 300,000 300,000 0 900,000 0 506,475 383,362 400,000 FY 2022 80,000 300,000 0 395,000 FY 2023 609,000 300,000 0 0 710,993 2,356,500 753,000 775,000 909,000 Expenditure Schedule FY 2019 Est. FY 2020 659,558 2,226,500 51,435 130,000 60,000 60,000 60,000 60,000 370,000 710,993 2,356,500 753,000 775,000 909,000 979,000 5,772,500 FY 2021 FY 2022 FY 2023 FY 2024 679,000 300,000 0 0 979,000 FY 2024 5Year CIP Total 2,194,138 1,500,000 900,000 1,178,362 5,772,500 5 Year CIP Total 693,000 715,000 849,000 919,000 5,402,500 Beyond 5 Year CIP Total 0 0 0 0 0 Beyond 5 Year CIP 0 0 0 N/A N/A N/A N/A N/A Total Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Traffic Delay and Congestion Goal: T-2 Policy: T-2.1 Program: T2.1.1 Relationship to Comprehensive Plan Secondary Connection Element: Transportation Section: Streets Goal: T-3 Policy: T-3-6 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15302. N/A N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 287 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Office of Transportation IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PL -12000 New Crosswalk at Colorado Ave and Sandra Place, June 2018 Transportation and Parking Improvements Description This project provides funding for the implementation of miscellaneous neighborhood traffic calming improvements including neighborhood traffic studies and parking improvements. This project also funds the development of grant proposals used to procure funding for future proj- ects. Justification Traffic calming is identified as a high priority in the adopted Transportation element of the Com- prehensive Plan. Traffic studies and miscellaneous traffic calming improvements help to improve the quality of life for residents and visitors. Supplemental Information A few of the recent accomplishments of this project include: - Signing and striping improvements along Middlefield Road between Forest Avenue and Lowell Avenue - Approval of permanent improvements to Middlefield Road North Traffic Safety Pilot Project - Addressed dozens of Palo Alto 311 service requests submitted by constituents 288 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2019 Years Budget FY 2019 Est. T FY 2022 5 Year CIP Total N/A 475,083 369,083 337,000 403,000 418,000 582,000 602,000 2,342,000 N/A 475,083 369,083 337,000 403,000 418,000 582,000 602,000 2,342,000 Ex aenciture Schedule Beyond 5 Year CIP Total N/A O N/A Project Phase Construction Design Total Prior Years N/A N/A N/A FY 2019 FY 2019 Budget Est. 358,773 116,310 475,083 252,773 116,310 369,083 FY 2020 262,000 75,000 337,000 FY 2021 328,000 75,000 403,000 FY 2022 343,000 75,000 418,000 FY 2023 507,000 75,000 582,000 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total 227,000 1,667,000 375,000 675,000 602,000 2,342,000 0 N/A O N/A O N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Streets Goal: T-4 Policy: T-4.2 Program: T4.2.1 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Element: Transportation Section: Road Safety Goal: T-6 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 289 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Unallocated Salaries and Benefits CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 291 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Unallocated Salaries and Benefits Project Location: N/A Managing Department: Administrative Services IBRC Reference: N/A Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: AS -10000 Capital Management Team Capital Improvement Fund Administration Description This project provides funding for estimated administrative costs, including salaries and benefits costs of City staff assigned to manage the oversight of the General Fund Capital Improvement program. Justification Administrative costs are associated with the completion of CIP projects. As such, these costs are capitalized and are added to the total costs of projects. Supplemental Information Salaries and benefits have been included in CIP projects where appropriate and possible, in all fiscal years. The amounts included in this project represent salaries and benefits expense not associated with any particular project (for example, administration and oversight of the CIP pro- cess). As part of the annual year-end process, the annually incurred amount will be allocated to all projects in the Capital Improvement Fund, on a proportional basis, and any unused balance will be returned to the Infrastructure Reserve. Significant Changes 2019-2023 CIP: Salary and benefit expenses have been allocated to capital projects in all years of the CIP. In prior years, costs were allocated only in the first year of the CIP. 292 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Other Total Prior FY 2019 Years Budget FY 2019 Est. FY 2022 5YearCIP Total N/A 299,529 309,529 469,123 481,577 502,044 522,525 251,021 2,226,290 N/A 299,529 309,529 469,123 481,577 502,044 522,525 251,021 2,226,290 Prior Years N/A N/A 299,529 309,529 469,123 481,576 502,043 522,525 251,021 2,226,288 Expenciture Schedule FY 2019 FY 2019 Budget Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5YearCIP Total 299,529 309,529 469,123 481,576 502,043 522,525 251,021 2,226,288 Operating Impact There are no operating or maintenance expenses associated with this project. Beyond 5 Year CIP Total N/A 0 N/A Beyond 5 Year CIP Total 0 Relationship to Comprehensive Plan Primary Connection Environmental Impact Analysis: N/A N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 293 CITY OF PALO ALTO CUBBERLEY PROPERTY INFRASTRUCTURE FUND CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 295 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Overview The Cubberley Property Infrastructure Fund accounts for expenditures related to the mainte- nance and renovation of the Cubberley Community Center property, which was formerly Cub- berley High School from 1955 to 1979. Due to budget constraints resulting from the passage of Proposition 13 and declining enrollment, the Palo Alto Unified School District (PAUSD) was forced to close and sell school properties, including Terman Middle School, which the City of Palo Alto acquired, while PAUSD retained ownership of the Cubberley site. In 1989, the City and PAUSD entered into a lease agreement with the City providing annual revenue to PAUSD in exchange for 1) a lease of the 35 -acre Cubberley site; 2) a Covenant Not to Develop for five other neighborhood school sites; and 3) an agreement that PAUSD provide space for extended day care at each of the eleven remaining elementary school sites. In 2001, the City relinquished ownership of the Terman site in exchange for ownership of eight acres of the Cubberley site. After several lease extensions and amendments in the years follow- ing, a restructured lease agreement was finalized in 2014. As part of the lease agreement, the previous Covenant Not to Develop clause, which required the City to transfer $1.86 million to the school district, was eliminated and the funds were dedicated towards repairing, renovating and/ or improving the Cubberley site, which is jointly owned by the City and PAUSD. The budget for the Cubberley Property Infrastructure Fund is divided into two project catego- ries: Buildings and Facilities and Parks and Open Space. Addi- tional categories may be estab- lished in future years once needs are identified through the Master Plan process. Builcincs and v Facilities $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 Cubberley Fund Capital Expenditures r I FY 2016 FY 2018 FY 2020 FY 2022 FY 2024 Actuals Actuals Adopted Projected Projected The Buildings and Facilities cate- gory accounts for the projects funded to maintain the facilities on the Cubberley Community Center campus. 296 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Infrastructure Inventory CLASSIFICATION QUANTITY City -owned acres PAUSD-owned acres Total square footage of buildings Parking spaces Artist studios Dance studios Schools Childcare facilities 2 Nonprofit community organizations 9 8 27 175,540 (94,402 City -owned) 750 (130 City -owned) 22 3 2 Recent Accomplishments ▪ Continued the joint City of Palo Alto and Palo Alto Unified School District development of the Master Plan with consultant assistance, anticipated to be completed in Fiscal Year 2020. • Completed roof replacements for the Pavillion and Wing L. • Implemented minor improvements to rental classrooms. • Addressed safety issues identified concerning asphalt, sidewalk, and trees. 2020-2024 Capital Improvement Program For the 2020-2024 Capital Improvement Program (CIP), $3.9 million is budgeted, with $1.9 mil- lion allocated in Fiscal Year 2020 for four projects in the Buildings and Facilities category. Recurring Projects • Cubberley Roofing Replacements (Fiscal Year 2020: $0.6 million; 5 -Year CIP: $2.2 million) . Cubberley Repairs (Fiscal Year 2020: $0.8 million; 5 -Year CIP: $1.2 million) Non -Recurring Projects . Cubberley Building Management Systems (Fiscal Year 2020 and 5 -Year CIP: $0.4 million) . Cubberley Community Center Master Plan (Fiscal Year 2020 and 5 -Year CIP: $0.2 million) Parks anc Open Space The Parks and Open Space category accounts for projects that maintain Cubberley outdoor space and facilities improvements. Recent Accomplishments . Began design of the field restroom, which is anticipated to be installed in Fiscal Year 2020. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 297 CUBBERLEY PROPERTY INFRASTRUCTURE FUND 2020-2024 Capital Improvement Program For the 2020-2024 CIP, $2.0 million is budgeted and allocated in Fiscal Year 2020 for two proj- ects. Non -Recurring Projects • Cubberley Field Restrooms (Fiscal Year 2020 and 5 -Year CIP: $0.1 million) • Cubberley Track and Field (Fiscal Year 2020 and 5 -Year CIP: $1.9 million) Summary of Capital Activity CUBBERLEY PROPERTY INFRASTRUCTURE FUND Project Number Project Title FY 2018 Actuals FY 2019 Estimate FY 2020 Adopted FY 2021 FY 2022 FY 2023 5 -Year FY 2024 Total Source of Funds Revenue from Other Agencies CB -16001 Cubberley Community Center Master Plan Total Revenue from Other Agencies O 300,000 0 0 0 0 O 300,000 0 0 0 0 0 0 Transfers from the General Fund General Fund Annual Capital Transfer 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 9,321,240 Total Transfers from the General Fund 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 9,321,240 Total Sources 1,864,248 2,164,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 9,321,240 Use of Funds Buildings and Facilities CB -19001 CB -16001 CB -17001 CB -16002 Cubberley Building Management Systems Cubberley Community Center Master Plan Cubberley Repairs Cubberley Roof Replacements Buildings and Facilities Total O 6,807 354,000 0 0 0 0 354,000 O 600,000 171,692 0 0 0 0 171,692 246,737 71,026 774,162 107,000 107,000 112,000 111,000 1,211,162 694,789 948,965 587,700 384,449 564,711 291,650 362,318 2,190,828 941,526 1,626,798 1,887,554 491,449 671,711 403,650 473,318 3,927,682 Parks and Open Space CB -17002 Cubberley Field Restrooms CB -19000 Cubberley Track and Field Replacement 71,197 272,637 97,500 0 0 0 0 97,500 O 9,089 1,882,300 0 0 0 0 1,882,300 Parks and Open Space Total 71,197 281,726 1,979,800 0 i I 0 0 0 1,979,800 Total Uses 1,012,723 1,908,524 3,867,354 491,449 671,711 473,318 5,907,482 298 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Buildings and Facilities CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 299 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Building Management System Controls, March 2018 NI.__ hpMMe•1gm �R'• - nrury a.4 • Sr Ow dear, 1 Fund: Cubberley Property Infrastructure Fund Category: Buildings and Facilities Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Summer 2018 Initial Project Completion: Spring 2019 Revised Project Start: Revised Project Completion: Fall 2019 Project Number: CB -19001 Cubberley Building Management Systems Description This project provides funding for replacement of the Building Management System (BMS) con- trols for the Pavilion, Theater, Wing I, and Gyms A and B boiler rooms at the Cubberley Commu- nity Center. The BMS is a software program that controls building systems such as air conditioning and heating. Justification The old BMS is no longer supported by the City's IT Department or the BMS vendor. The new BMS controls will align the buildings mentioned above with the City's current standard BMS. Significant Changes 2020-2024 CIP: This project will be completed in the Fall of 2019 instead of the Spring due to specifications and bidding timeline. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5YearCIP Total Beyond 5 Year CIP Total Cubberley Property Infrastructure Fund Total O 356,807 6,807 354,000 O 356,807 6,807 354,000 0 0 0 0 0 0 0 354,000 0 354,000 O 360,807 O 360,807 300 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Expenciture Schec ule Prior FY 2019 Project Phase Years Budget FY 2019 Est. 354,000 0 0 0 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total O 356,807 O 356,807 6,807 6,807 354,000 01 0 0 O 354,000 O 354,000 O 360,807 O 360,807 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • ITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 301 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Cubberley Community Center, February 2015 Fund: Cubberley Property Infrastructure Fund Category: Buildings and Facilities Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Fall 2015 Initial Project Completion: Summer 2016 Revised Project Start: Spring 2018 Revised Project Completion: Summer 2019 Project Number: CB -16001 Cubberley Community Center Master Plan Description This project provides funding to develop a master plan for the future of the Cubberley Commu- nity Center complex. The plan will include a prioritization for future projects to replace failing systems, improve reliability for use as an emergency shelter, and support tenant needs. The Master Plan is a requirement of the lease with the Palo Alto Unified School District (PAUSD). Justification The City owns eight acres of the Cubberley Community Center and leases the remaining area from PAUSD. The renewed lease terms provide funding for additional capital investment in the facilities that are currently overdue for major improvements. This project is necessary to map out the future facility needs, determine the manner in which the improvements will be executed and prepare a long-term plan for the whole complex. Cubberley is a valuable community resource and significant source of rental income. Supplemental Information The Cubberley Community Advisory Committee (CCAC) Report recommended that a commu- nity needs assessment and the site Master Plan be developed in the first five years of the new lease extension. Significant Changes 2017-2021 CIP: The project schedule has been extended to reflect the expected initiation of the project in Fiscal Year 2017. The project budget has been increased by $150,000. 302 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Funding Sources Schedule Funding Source Cubberley Property Infrastructure Fund Revenue from Other Agencies Total Prior FY 2019 Years Budget 747,832 FY 2019 Est. 0 300,000 171,692 FY 2022 0 0 5 Year CIP Total O 171,692 0 21,860 300,000 0 0 0 0 0 0 O 769,692 600,000 171,692 0 0 0 0 171,692 Beyond 5 Year CIP Total 0 471,692 0 300,000 O 771,692 Project Phase Design Total Prior Years 2019 Budget O 769,692 Expenditure Schedule FY 2019 Est. 600,000 FY 2020 171,692 O 769,692 600,000 171,692 FY 2021 0 0 FY 2022 0 FY 2023 0 0 FY 2024 5Year CIP Beyond 5 Total Year CIP O 171,692 O 171,692 Total 0 771,692 O 771,692 Operating Impact There are no additional operating impacts anticipated from this project; however, recommenda- tions from the completed master plan may result in additional operating and maintenance needs. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Parks and Recreation Commission Element: Community Services & Element: Land Use and Community Planning and Transportation Facilities Design Commission Section: Maintenance of Parks and Section: Public Streets and Public Community Facilities Spaces Goal: C-3 Goal: L-9 Policy: C-3.2 Program: C3.2.1 Policy: L-9.5 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 303 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Fund: Cubberley Property Infrastructure Fund Category: Buildings and Facilities Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: CB -17001 Cubberley Pavement, 2016 Cubberley Repairs Description This project provides funding to make repairs and minor improvements at the Cubberley Com- munity Center. Work completed under this project may include items such as painting, sidewalk repairs, breezeway pavement resurfacing, landscaping improvements, minor equipment replacement, and improvements to interior finishes. Justification This project allows minor improvements to occur that will address safety concerns, functionality of building systems, and aesthetics. Supplemental Information Repairs in various parts of the facility are scheduled on a per year basis. Funding is pro- grammed for exterior maintenance, repairs to concrete and asphalt, tree removals, and interior maintenance and repairs including heating and ventilation, radiant floor heating, lighting, and painting. Significant Changes 2020-2024 CIP: Major projects for Fiscal Year 2020 will include Pavilion ceiling tile replacement, Theater lobby carpet replacement, and Wing M hallway flooring and carpet replacement. 2019-2023 CIP: This project has shifted from non -recurring to recurring to address repairs needed annually throughout the property. Funding will continue to be allocated on an annual basis until completion of the Cubberley Master Plan. 2017-2021 CIP: Project established. 304 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Funding Sources Schedule Funding Source Cubberley Property Infrastructure Fund Total Project Phase Construction Total Prior FY 2019 Years Budget N/A 290,015 N/A 290,015 Prior Years N/A N/A 290,015 FY 2019 Est. FY 2022 71,026 774,162 107,000 107,000 5 Year CIP Total 112,000 111,000 1,211,162 71,026 774,162 107,000 107,000 112,000 111,000 1,211,162 Expenciture Schecule FY 2019 FY 2019 Budget Est. 290,015 71,026 FY 2020 774,162 FY 2021 107,000 FY 2022 107,000 FY 2023 112,000 FY 2024 Beyond 5 Year CIP Total 0 N/A N/A 5 Year CIP Total Beyond 5 Year CIP Total 111,000 1,211,162 71,026 774,162 107,000 107,000 112,000 111,000 1,211,162 01 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 305 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Cubberley Wing P, January 2015 Fund: Cubberley Property Infrastructure Fund Category: Buildings and Facilities Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: CB -16002 Cubberley Roof Replacements Description This project provides funding for the replacement or restoration of failing roofs at the Cubberley Community Center. Justification Most of the existing mineral cap roofs at Cubberley have exceeded their useful lives and are in poor condition. Rehabilitation is needed to prevent significant problems that may cause struc- tural damage to buildings. In some cases, a more cost-effective roof restoration process is planned while in other cases a full replacement is necessary. A fluid, reinforced waterproofing system can be applied over the existing roof that also meets current cool roofing codes to opti- mize energy efficiency. Supplemental Information Facilities scheduled for re -roofing with a fluid applied system or for major repairs are: Fiscal Year 2020: Cubberley Wing F and FH Fiscal Year 2021: Cubberley Wing Ti and T2 Fiscal Year 2022: Cubberley Pavilion Flat Section Fiscal Year 2023: Cubberley Wing H and D Fiscal Year 2024: Cubberley Wing U 306 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Significant Changes 2020-2024 CIP: Cubberley Wings F and FH were postponed to Fiscal Year 2020 from Fiscal Year 2019 to prioritize Wings J and K from Fiscal Year 2021 to Fiscal Year 2019. 2016-2020 CIP: Project established in the Cubberley Property Infrastructure Fund. Funding was allocated in prior years for roofing replacements at Cubberley Community Center in the Capital Improvement Fund. Funding is now recommended in the Cubberley Property Infrastructure Fund for this purpose, consistent with the revised lease agreement with the Palo Alto Unified School District, approved by the City Council in 2014. Funding Sources Schedule Funding Source Cubberley Property Infrastructure Fund Total Project Phase Construction Total Prior FY 2019 Years Budget FY 2019 Est. 5 Year CIP Total N/A 1,069,965 948,965 587,700 384,449 564,711 291,650 362,318 2,190,828 N/A 1,069,965 948,965 587,700 384,449 564,711 291,650 362,318 2,190,828 Prior Years FY 2019 Budget N/A 1,069,965 N/A 1,069,965 Ex aenciture Schec FY 2019 Est. 948,965 587,700 384,449 FY 2022 564,711 948,965 587,700 384,449 564,711 ule FY 2023 291,650 FY 2024 5 Year CIP Total 362,318 2,190,828 291,650 362,318 2,190,828 Beyond 5 Year CIP Total Beyond 5 Year CIP Total 0 OI Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 307 CITY OF PALO ALTO CUBBERLEY PROPERTY INFRASTRUCTURE FUND Parks and Open Space CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 309 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Fund: Cubberley Property Infrastructure Fund Category: Parks and Open Space Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Summer 2016 Initial Project Completion: Summer 2018 Revised Project Start: Fall 2018 Revised Project Completion: Fall 2019 Project Number: CB -17002 Cubberley Fields, February 2016 Cubberley Field Restroom Description This project provides the installation of restroom at the Cubberley Community Center Fields. The restroom will be a prefabricated structure. Justification This project will provide a restroom facility to the Cubberley Community Center Fields due to intensive sports league and recreational usage. The facility consists of soccer and softball fields as well as tennis courts and a running track. It is the City's largest field complex without a restroom. Significant Changes 2020-2024 CIP: This project was delayed from being completed in FY 2019 to FY 2020 due to staffing constraints and issues purchasing the prefabricated restroom. 2019-2023 CIP: Funding has been increased by $150,000 due to the placement, associated util- ity connections, and updated cost estimates. 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Cubberley Property Infrastructure Fund Total 73,012 370,137 272,637 97,500 73,012 370,137 272,637 97,500 0 0 0 0 a 0 0 97,500 0 97,500 0 443,149 0 443,149 310 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Expenciture Schec ule Project Phase Construction Design Total Prior FY 2019 Years Budget 7,097 65,912 73,009 367,187 2,950 370,137 272,637 97,500 FY 2019 Est. 97,500 0 0 0 0 0 0 0 0 0 272,637 0 0 FY 2024 5 Year CIP Total O 97,500 0 0 O 97,500 Beyond 5 Year CIP Total O 377,234 0 65,912 O 443,146 Antici eatec Operating Budget Needs Cubberley Property Infrastructure Fund FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 15,500 15,965 16,444 16,937 17,445 Operating Impact This project is anticipated to impact operating expenses in the future. Custodial and mainte- nance costs are estimated to be $15,500 in Fiscal Year 2020 and increase by 3% annually there- after. These costs will be included as part of the City's custodial contract Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible categorical exemption from CEQA under section 15301. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 311 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Cubberley Field Fund: Cubberley Property Infrastructure Fund Category: Parks and Open Space Project Location: Cubberley Managing Department: Public Works Initial Project Start: Summer 2019 Initial Project Completion: Spring 2021 Revised Project Start: Revised Project Completion: Project Number: CB -19000 Cubberley Track and Field Replacement Description This project provides funding for replacement of the synthetic turf field for multiple sport use, the surrounding track to an all-weather surface, and the existing bleachers and for the addition of a new multi -generational fitness area. Justification The current synthetic turf field was installed in 2009 and has reached the end of its useful life. The decomposed granite track is older and the material does not support year round use. It is also not compatible to be positioned adjacent to synthetic turf as the material migrates onto the athletic field. The large bleachers with wood plank seating are deteriorating and will be replaced with smaller aluminum bleachers, creating space for a fitness area and equipment. Significant Changes 2020-2024 CIP: Additional funding of $50,000 added to reflect updated project cost esti- mates. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Cubberley Property Infrastructure Fund Total O 20,389 9.089 1,882.300 O 20,389 9,089 1,882,300 0 0 0 0 0 0 O 1,882.300 O 1,882,300 0 1,891,389 0 1,891,389 312 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Expenciture Schec ule Prior FY 2019 Project Phase Years Budget FY 2019 Est. 0 0 0 0 0 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total O 0 O 20,389 O 20,389 4,700 4,389 9,089 1,834,981 47,319 1,882,300 0 0 0 O 1,834,981 O 47,319 O 1,882,300 O 1,839,681 0 51,708 O 1,891,389 Operating Impact This project may impact operating expenses in the future. As these costs are quantified, adjust- ments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: Possible exemption from CEQA under Section 15302. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 313 CITY OF PALO ALTO Enterprise Funds CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 315 CITY OF PALO ALTO AIRPORT FUND CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 317 AIRPORT FUND Overview The Airport Fund Capital Improvement Program (CIP) accounts for activities related to the con- struction and replacement of infrastructure necessary to operate and maintain the airport. The Palo Alto Airport (PAO) is a federally obligated airport, which receives federal funds for airport capital improvement projects based on Federal Aviation Administration (FAA) established grant assurances that airport operators must adhere to in order to receive funds. For detailed infor- mation on the maintenance and operations of the airport, please refer to the Airport Fund sec- tion in the Operating Budget. The 2020-2024 CIP includes projects totaling $22.8 million with Fiscal Year 2020 projects total- ing $0.3 million. It is important to note the FAA provides grants to public agencies for the plan- ning and development of public -use airports and reimburses up to 90 percent of the non -salary cost of eligible projects. Staff intends to continue applying for FAA grants for eligible capital improvement projects to ensure a safe and well -maintained airport. Staff will also apply for state grant -matching opportunities when available. The budget for the Airport Fund CIP is divided into two categories: Airport Apron, Runways, and Taxiways and Airport Facilities. Airport Fund Capital Expenditures Airport A o r o n , $18,000,000 Runways, a n c $15,000,000 j % it f' / 1 I 1 Taxiways ' $12,000,000 ; ; j / , I 1 The Airport Apron, Runways, $9,000,000 i 1 s r 1 11 and Taxiways category accounts ► i for the design and construction $6,000,000 1 i 1 of improvements and enhance- 1 ments, which include pavement, $3,000,000 1 r ; / `� lighting, drainage, and perimeter ti �• fencing. The Palo Alto Airport $0 , FY 2016 FY 2018 FY 2020 FY 2022 FY 2024 includes one runway of approxi- Actuals Actuals Adopted Projected Projected mately 2,400 feet in length, one parallel taxiway of the same length, and four connector taxiways for entering and exiting the runway. In Fiscal Year 2015, staff conducted a survey to determine the pavement condition index (PCI) values for all airfield pavement. PCI values are rated as follows: 80+ = very good or excellent, 70-79 = good, 60-69 = fair, 50-59 = at risk, 25-49 = poor, 0-24 = failed. Based on visual inspection, the average apron PCI value was 36, indicating the need for full pavement recon- struction. The apron score of 36 is anticipated to improve when the next PCI evaluation is con- ducted with the completed Apron and Taxi Lane Reconstruction (AP -15003) and current Airport Apron Reconstruction (AP -16000) projects. The average PCI target range anticipated is a score between 75-80. 318 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET AIRPORT FUND Infrastructure Inventory - Summary of Air wort Taxiways CLASSIFICATION QUANT DESCRIPTION 1 Apron or Ramp Runway Taxiway 468 Tie -down spots 1 2443 x 70 feet 5 4 connector taxiways, 1 parallel taxiway Recent Accomplishments Completed construction of Phase II of the Apron Reconstruction project (AP - 16000) utilizing an FAA grant reimbursement awarded for 90 percent of project costs. 2020-2024 Capital Improvement Program Recurring Projects There are no recurring projects scheduled at this time. Non -Recurring Projects There are three non -recurring, multi -phase projects scheduled in the 2020-2024 CIP: Airport Apron Reconstruction project (Fiscal Year 2020: $0.1 million; 2020-2024 CIP: $16.8 million), Air- port Electrical Improvements (Fiscal Year 2020: $0 million; 2020-2024 CIP: $4.3 million), and Runway and Taxiway Reconstructions and Drainage Improvements (Fiscal Year 2020: $0 mil- lion; 2020-2024 CIP: $0.4 million). The FAA prioritized this project to be completed before all other airport projects, deferring the Airfield Electrical Improvements project to Fiscal Year 2023 and the Runway and Taxiway Reconstruction and Drainage Improvements project to Fis- cal Year 2024. The Airport Apron Reconstruction project will reconstruct 38 acres of pavement. In 2015, the FAA requested a Pavement Maintenance Management Plan (PMMP) to document conditions and prioritize future airport pavement projects. The completed PMMP showed all areas in disre- pair, with the apron being most critical. The final phase of construction costs and associated grant reimbursements for this multi -phased project are budgeted in Fiscal Year 2021. Airport Facilities The Airport Facilities category accounts for buildings, security systems, parking lot and all other infrastructure improvements. Prior to April 2017, Fixed Base Operators (FBO) leased spaces at the Airport and were responsible for the maintenance of their structures with the exception of the terminal. In April 2017, the FBO leases expired and the City became responsible for the maintenance of these structures. Interim lease agreements (1-3 years) between the City and existing businesses were executed with the understanding that agreements will need to be renegotiated based on the completion of the Airport Business Plan. AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 319 AIRPORT FUND Infrastructure Inventory - Summary of Airport Facilities CLASSIFICATION QUANTITY DESCRIPTION Buildings Hangars Hangars Hangars Hangars 2 12 2 Offices Medium Conventional Box Hangar Large Conventional Box Han- gar 45 Small Nested T -Hangar 3 Large Conventional Multi -Air- craft Hangar Trailers 2 Airport Terminal Building and Offices Recent Accomplishments • Adopted Airport Hangars into the Palo Alto Airport Schedule of Fees and Charges for Fiscal Year 2020. 2020-2024 Capital Improvement Program Recurring Projects There are no recurring projects scheduled at this time. Non -Recurring Projects There are three non -recurring projects during the 2020-2024 CIP: • Airport Facilities Electrical Improvements (Fiscal Year 2020 and 5 -Year CIP: $0.2 million) • Airport Layout Plan (Fiscal Year 2020 and 5 -Year CIP: $0.6 million) • Automated Weather Observation System (AWOS) (Fiscal Year 2020 and 5 -Year CIP: $0.6 million) The Airport Layout Plan is required by the FAA to ensure grant eligibility and will include exist- ing facilities and planned development, air traffic activity, noise contours, environmental docu- mentation and 20 -year demand forecasts. 320 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET AIRPORT FUND Summary of Capital Activity AIRPORT FUND Project Number FY 2018 Actuals FY 2019 Estimate FY 2020 Adopted FY 2021 FY 2022 5 -Year FY 2023 FY 2024 Total Source of Funds Revenue from Federal Government AP -19001 Airfield Electrical Improvements 0 0 0 0 0 3,712,500 0 3,712,500 AP -16000 Airport Apron Reconstruction 9,112,250 12,784,642 0 14,697,000 0 0 0 14,697,000 AP -21000 Airport Layout Plan 0 0 0 486,000 0 0 0 486,000 AP -16003 Airport Perimeter Fence 380,874 0 0 0 0 0 0 0 AP -19000 Automated Weather Observation System 0 0 0 0 74,250 346,500 0 420,750 (AWOS) AP -22000 Runway and Taxiway Reconstruction and 0 0 0 0 0 0 225,000 225,000 Drainage Improvements AP -16002 Wildlife Hazard Plan 12,923 4,608 0 0 0 0 0 0 Revenue from the Federal Government Total Use of Funds 9,506,047 12,789,250 Total Sources 9,506,047 12,789,250 Airport Apron, Runways, and Taxiways AP -19001 Airfield Electrical Improvements AP -16000 Airport Apron Reconstruction AP -22000 Runway and Taxiway Reconstruction and Drainage Improvements Airport Apron, Runways, and Taxiways Total Airport Facilities O 15,183,000 74,250 4,059,000 225,000 19,541,250 O 15,183,000 74,250 4,059,000 225,000 19,541,250 O 0 0 0 0 4,270,000 50,000 4,320,000 7,909,850 16,691,576 140,000 16,470,000 140,000 0 0 16,750,000 O 0 0 0 0 0 383,000 383,000 7,909,850 16,691,576 140,000 16,470,000 140,000 4,270,000 433,000 21,453,000 AP -20000 Airport Facilities Electrical Improvements 0 0 206,000 0 0 0 0 206,000 AP -21000 Airport Layout Plan 0 0 0 573,500 10,000 0 0 583,500 AP -16003 Airport Perimeter Fence 118,627 5.500 0 0 0 0 0 0 AP -19000 Automated Weather Observation System 0 0 0 0 114,500 428,000 10,000 552,500 (AWOS) AP -16002 Wildlife Hazard Plan 16,187 5,121 0 0 0 0 0 0 Airport Facilities Total 134,814 10,621 206,000 573,500 124,500 428,000 10,000 1,342,000 Total Uses 8,044,664 16,702,197 346,000 17,043,500 264,500 4,698,000 443,000 22,795,000 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 321 CITY OF PALO ALTO AIRPORT FUND Airport Apron, Runways, and Taxiways AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 323 AIRPORT FUND Airfield Electrical, July 2017 Fund: Airport Enterprise Fund Category: Airport Apron, Runways, and Taxiways Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Fall 2019 Initial Project Completion: Summer 2020 Revised Project Start: Fall 2023 Revised Project Completion: Summer 2024 Project Number: AP -19001 Airfield Electrical Improvements Description This project provides funding for electrical and lighting improvements to the airfield. Justification The last known airfield electrical improvements were performed in 1993. Results of the electrical assessment conducted as part of the Airport Apron Reconstruction project will inform the nec- essary above ground electrical infrastructure needs including lighting, signage, and possible vault modifications. Supplemental Information The design and construction of underground infrastructure being utilized will be completed in the Airport Apron Reconstruction project. LED lighting may be installed for greater efficiency and to comply with City sustainability goals. Significant Changes 2020-2024 CIP: This project was changed from four phases to three phases and moved up from Fiscal Year 2024 to Fiscal Year 2023, in conjunction with the Airport Apron Reconstruction project (AP -16000). The project was increased to anticipate extra costs that are likely to result from the Airport Layout Plan in order to meet FAA design standards such as costs for the emer- gency generator, vault building, runway end identifier lights (REIL), precision approach path indicator (PAPI) units, and windcone installation. 2019-2023 CIP: The FAA deferred grant funding for this project from Fiscal Year 2019 to Fiscal Year 2024 to complete the Airport Apron Reconstruction project (AP -16000). 324 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET AIRPORT FUND Funding Sources Schedule Funding Source Airport Fund Revenue from the Federal Government Total Prior FY 2019 Years Budget 0 0 0 0 0 FY 2019 Est. 0 0 0 0 0 0 0 0 0 FY 2022 50,000 O 557,500 O 3,712,500 5 Year CIP Total 607,500 0 3,712,500 O 4,270,000 50,000 4,320,000 Beyond 5 Year CIP Total O 607,500 O 3,712,500 O 4,320,000 Project Phase Construction Total Prior Years 0 0 FY 2019 Budget 0 Expenciture Schec FY 2019 Est. 0 I 0 0 0 0 O 4,270,000 O 4,270,000 0 0 ule FY 2024 5 Year CIP Total 50,000 4,320,000 50,000 4,320,000 Beyond 5 Year CIP Total O 4,320,000 O 4,320,000 Operating Impact This project is anticipated to have operating expenses related to pavement maintenance. As these costs are quantified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Architectural Review Board Element: Land Use and Community Planning and Transportation Design Commission Section: Airport Goal: L-10 Policy: L-10.1 Environmental Impact Analysis: This project may be exempt from CEQA under Section 15301. AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 325 AIRPORT FUND Airport Apron, March 2019 Fund: Airport Enterprise Fund Category: Airport Apron, Runways, and Taxiways Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Summer 2015 Initial Project Completion: Spring 2020 Revised Project Start: Revised Project Completion: Summer 2022 Project Number: AP -16000 Airport Apron Reconstruction Description This project provides funding for the design and reconstruction of the Palo Alto Airport apron in multiple phases within the existing footprint. Justification The pavement surfaces at the airport are failing and uneven and the need to reconstruct the air- craft parking apron is critical to airport safety. The City conducted a Pavement Management Study in Fiscal Year 2015 to determine the pavement condition index (PCI) and to assist in prior- itization of pavement improvement projects. The average apron PCI value from the study was 36, which indicated a need for full pavement reconstruction. Supplemental Information This project is being implemented in multiple phases. Design commenced in FY 2016 and was completed in FY 2017. Construction began in FY 2018 and is expected to be complete in FY 2022. Construction of Phase I was completed in June 2018 and Phase II is anticipated to be completed in June 2019. FAA grants will fund 90 percent of design and construction costs while staff will pursue other funding opportunities to offset the City obligation for the remaining 10% where available. Additionally, the FAA will use the average apron PCI information to prioritize the Palo Alto Air- port against other airport applicants. Due to the condition of the airport infrastructure, staff anticipates the Palo Alto Airport will rank high in eligibility for grant funding of this project. 326 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET AIRPORT FUND Significant Changes 2020-2024 CIP: Funding for the Airport Apron Reconstruction project was scheduled in FY 2019 for Phase I I I in FY 2020 and Phase IV in FY 2021. Now, both phases of the project have been combined into Phase I II, with the final year of construction in FY 2021. 2019-2023 CIP: The apron reconstruction costs substantially increased from the previous esti- mate of $18.0 million to $39.3 million. Budget estimates for the project increased to include all remaining phases of the project as well as reconstruction design changes, solar infrastructure, and construction escalation costs identified while constructing Phase I. 2018-2022 CIP: Due to the findings of a geotechnical study, the subgrade requires more stabili- zation. The FAA recognizing the safety implications, has agreed to accelerate funding to expe- dite pavement corrections. Funding of $17.3 million added to the project to account for the multiple phases of this project over the 5 -year CIP. 2017-2021 CIP: Additional funding of $715,845 in Fiscal Year 2017 to complete Phase I. 2016-2020 CIP: Project established. Funding Sources Schedule Funding Source Airport Fund Revenue from the Federal Government Total Prior Years FY 2019 Budget FY 2019 Est. (1,136,197) 4,131,673 3,906,934 9,681,680 12,357,910 12,784,642 8,545,483 16,489,583 16,691,576 FY 2022 140,000 1,773,000 0 14,697,000 140,000 16,470,000 140,000 140,000 0 FY 2023 0 0 0 FY 2024 5 Year CIP Beyond 5 Total Year CIP O 2,053,000 O 14,697,000 O 16,750,000 Total 0 4,823,737 0 37,163,322 O 41,987,059 Project Phase Construction Design Total Prior Years FY 2019 Budget Expenciture Schedule FY 2019 Est. 7,135,612 16,128,716 16,330,709 1,409,868 360,867 360,867 8,545,480 16,489,583 16,691,576 140,000 16,470,000 140,000 140,000 16,470,000 FY 2022 0 0 140,000 0 FY 2023 0 0 0 FY 2024 5 Year CIP Total O 16,750,000 O 0 O 16,750,000 Beyond 5 Year CIP 0 40,216,321 O 1,770,735 O 41,987,056 Operating Impact This project will have operating expenses related to pavement maintenance for asphalt slurry seal estimated every five years. As these costs are quantified, adjustments will be brought for- ward in future budgets, as necessary. AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 327 AIRPORT FUND Relationship to Comprehensive Plan Potential Board/Commission Review: Primary Connection Architectural Review Board Element: Land Use and Community Planning and Transportation Design Commission Section: Airport Goal: L-10 Policy: L-10.1 Environmental Impact Analysis: This project may be exempt from CEQA under Section 15301. 328 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO AIRPORT FUND Runway and Taxiway, July 2017 Fund: Airport Enterprise Fund Category: Airport Apron, Runways, and Taxiways Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Summer 2014 Initial Project Completion: Summer 2015 Revised Project Start: Summer 2023 Revised Project Completion: Summer 2024 Project Number: AP -22000 Runway and Taxiway Reconstruction and Drainage Improvements Description This project will provide funding for the design and implementation of runway and taxiway reconstruction and drainage improvements for the Palo Alto Airport. Justification In 2015, the Airport Pavement Management Plan identified integrity deficiencies beyond the immediate safety concerns addressed in the Airport Apron Reconstruction project (AP -16000). This project will address the lower priority repairs and drainage improvements after the Airport Apron Reconstruction project is completed in Fall 2022. Significant Changes 2020-2024 CIP: This CIP is pending FAA grant funding in Fiscal Year 2024. 2019-2023 CIP: The FAA is deferring grant funding for this project from Fiscal Year 2022 to Fis- cal Year 2024 to complete the Airport Apron Reconstruction project (AP -16000). Funding Sources Schedule Funding Source Prior FY 2019 FY 2019 Years Budget Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Airport Fund Revenue from the Federal Government Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 158,000 O 225,000 O 383,000 158,000 225,000 383,000 O 158,000 O 225,000 O 383,000 330 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET AIRPORT FUND Expenciture Schec ule Prior FY 2019 Project Phase Years Budget FY 2019 Est. 0 0 0 0 0 0 0 0 0 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 O 0 O 0 0 0 O 133,000 0 250,000 O 383,000 133,000 250,000 383,000 0 133,000 0 250,000 0 383,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Airport Goal: L-10 Policy: L-10.1 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project may be exempt from CEQA under Section 15301. AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 331 CITY OF PALO ALTO AIRPORT FUND Airport Facilities AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 333 AIRPORT FUND Fund: Airport Enterprise Fund Category: Airport Facilities Project Location: 1901 Embarcadero Road Managing Department: Public Works Initial Project Start: Summer 2020 Initial Project Completion: Winter 2020 Revised Project Start: Revised Project Completion: Project Number: AP -20000 1901 Embarcadero Road, March 2019 Airport Facilities Electrical Improvements Description This project provides funding for upgrades to the electrical panels for the Palo Alto Airport office rental spaces. Justification This project addresses outdated, overloaded, and unsafe electrical equipment located at the 1901 Embarcadero Road complex. Supplemental Information The utility transformer needs to be replaced as it is currently undersized and overloaded. The circuit feeding the 1901 Embarcadero Road complex is currently 200 amps and feeds three 200 -amp subpanels and one 100 -amp subpanel, creating an overloaded and unsafe condition. The subpanels in this circuit are of the age where replacement breakers are not available. The utility transformer currently feeding the existing 800 -amp switchgear is 75KVA. A sixty-day load metering was performed and readings registered over 100 KVA. The existing electrical dis- tribution equipment is undersized for the existing demands. This project will provide the proper electrical sizing improvements to meet electrical standards. 334 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET AIRPORT FUND Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Airport Fund Total Project Phase 0 0 0 0 0 0 O 206,000 O 206,000 0 0 0 0 Expenditure Schedule FY 2019 Est. FY 2020 FY 2021 FY 2022 0 0 FY 2023 O 206,000 O 206,000 FY 2024 5Year CIP Total O 206,000 O 206,000 Beyond 5 Year CIP Total Construction Total 0 0 O 206,000 O 206,000 0 0 0 0 0 0 O 206,000 O 206,000 O 206,000 O 206,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Airport Goal: L-10 Policy: L-10.1 Program: L10.1.3 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under section 15301 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 335 AIRPORT FUND Fund: Airport Enterprise Fund Category: Airport Facilities Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Fall 2021 Initial Project Completion: Summer 2022 Revised Project Start: Summer 2021 Revised Project Completion: Spring 2022 Project Number: AP -21000 Airport Layout, March 2019 Airport Layout Plan Description This project provides funding for an update to the Airport Layout Plan (ALP), including a narra- tive report and environmental study. Justification The ALP serves as a critical planning tool that depicts both existing facilities and planned devel- opment for an airport and is required by the FAA to ensure eligibility for the highest level of grant funding available for construction of safety and infrastructure improvements. A key objec- tive of airport planning is to assure the effective use of airport resources to satisfy aviation demand in a financially feasible manner. Additionally, the plan will include air traffic activity, noise contours, environmental documentation, and 20 -year demand forecasts. Significant Changes 2020-2024 CIP: Grant funding from the FAA was moved from Fiscal Year 2023 to Fiscal Year 2021. The anticipated increases in cost includes additional scope to complete a required air- space study identified by the FAA. 2019-2023 CIP: The FAA is deferring grant funding for this project from Fiscal Year 2021 to Fis- cal Year 2023 to complete the Airport Apron Reconstruction project (AP -16000). 336 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET AIRPORT FUND Funding Sources Schedule Funding Source Airport Fund Revenue from the Federal Government Total Prior FY 2019 Years Budget 0 0 0 0 0 FY 2019 Est. 0 0 0 O 87,500 O 486,000 O 573,500 FY 2022 10,000 0 10,000 0 0 0 5 Year CIP Total 0 97,500 0 486,000 0 583,500 Beyond 5 Year CIP Total O 486,000 O 583,500 Project Phase Design Total Prior Years 0 0 Expenciture Schec FY 2019 FY 2019 Budget Est. 0 0 0 0 10,000 O 573,500 O 573,500 10,000 ule FY 2023 FY 2024 0 0 Operating Impact This project is not anticipated to impact operating costs in the future. 0 0 5 Year CIP Beyond 5 Total Year CIP 583,500 0 Total 583,500 583,500 0 583,500 Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Airport Goal: L-10 Policy: L-10.1 Program: L10.1.2 Environmental Impact Analysis: Requires Environmental Review Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 337 AIRPORT FUND Automated Weather Observation System, July 2017 Fund: Airport Enterprise Fund Category: Airport Facilities Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Fall 2019 Initial Project Completion: Summer 2020 Revised Project Start: Summer 2022 Revised Project Completion: Summer 2024 Project Number: AP -19000 Automated Weather Observation System (AWOS) Description This project provides funding for a new weather information system to be installed at the Palo Alto Airport. Justification The FAA tower is staffed from 7:00am to 9:00pm and uses ceilometers, wind indicators, altime- ters, and known distances to communicate weather and visibility to users. The new Automated Weather Observation System (AWOS) will provide users more information about weather con- ditions, feed all weather services, and give present weather 24 hours a day, 7 days a week. Pro- viding users with accurate and up-to-date weather information is essential to the safe and economic operation of the airport. Significant Changes 2020-2024 CIP: This project was moved from Fiscal Year 2024 to Fiscal Year 2022 by the FAA so that grant funding for 90 percent of the project cost will most likely be available. Design will begin in Fiscal Year 2022 and construction will begin in Fiscal Year 2023. 2019-2023 CIP: The FAA is deferring grant funding for this project from Fiscal Year 2019 to Fis- cal Year 2024 to complete the Airport Apron Reconstruction project (AP -16000). 338 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET AIRPORT FUND Funding Sources Schedule Funding Source Airport Fund Revenue from the Federal Government Total Prior FY 2019 Years Budget O 0 0 O 0 FY 2019 Est. 0 0 0 0 0 0 FY 2022 O 40,250 0 74,250 O 114,500 81,500 346,500 428,000 10,000 0 10,000 5 Year CIP Total 131,750 420,750 552,500 Beyond 5 Year CIP Total O 420,750 O 552,500 Project Phase Construction Total Prior Years 0 0 FY 2019 Budget 0 0 Expenciture Schecule FY 2019 Est. 0 0 0 0 114,500 428,000 10,000 0 5 Year CIP Total 552,500 O 114,500 428,000 10,000 552,500 Beyond S Year CIP Total O 552,500 O 552,500 Operating Impact This project is anticipated to have annual operating expenses related to maintenance and certi- fication after project completion. These costs will be brought forward in future budgets, as nec- essary. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Airport Goal: L-10 Policy: L-10.1 Environmental Impact Analysis: May Require Environmental Review Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 339 CITY OF PALO ALTO ELECTRIC FUND CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 341 ELECTRIC FUND Overview The City of Palo Alto is the only municipality in California that operates a full suite of City - owned utility services. The municipal electric power system began operation in 1900 and con- tinues to provide safe, reliable, cost effective electric service to residents and customers of Palo Alto. For the 2020-2024 Capital Improvement Program (CIP), approximately $83.2 million is projected, with $23.8 million budgeted in Fiscal Year 2020, of which $9.2 million is recom- mended to be reappropriated from Fiscal Year 2019. Overall, a total of 38 projects are planned over the 5 -year CIP. Major projects funded in the 2020-2024 CIP include Smart Grid Technology Installation ($12.9 million), Electric Cus- tomer Connections ($12.5 mil- lion), total 4/12kV conversion projects ($7.6 million), Wood Pole Replacement ($7.5 million), Electric System Improvements ($7.5 million), various under- ground system rebuild projects ($6.9 million), Overhead to Underground Conversion ($5.2 million), and Facility Relocation for Caltrain Modernization ($4.0 million). The budget for the Electric Fund Capital Expenditures $28,000,000 $24,000,000 $20,000,000 $16,000,000 $12,000,000 $8,000,000 $4,000,000 $0 i i • i i —01 2016 FY 2018 FY 2020 FY 2022 FY 2024 Actuals Actuals Adopted Projected Projected Electric Fund CIP is categorized into three types of projects: Customer Connections, System Improvements, and Undergrounding Projects. Infrastructure Inventory CLASSIFICATION QUANTITY Miles of 60kV sub transmission lines Substations (w/300 MVA total capacity) Traffic Signals (intersections) maintained Streetlights maintained Overhead Primary Distribution Underground Primary Distribution Overhead Secondary Distribution Underground Secondary Distribution 18 miles 9 101 6,600 117 miles 187 miles 94 miles 74 miles 342 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Customer Connections As customers' electric power needs continually change due to equipment additions, new con- struction, building expansions, building remodels, teardowns and rebuilds, and new building occupancy types, the electric system must evolve to meet these needs. The Electric Customer Connections Project, which is one of the largest project within the Electric Fund ($2.4 million in Fiscal Year 2020, $12.5 million over the 2020-2024 CIP), is accounted for within this category. Projects can range from new buildings associated with Stanford Hospital to upgrades of resi- dential electric panels. These projects allow for the completion of work required to meet the needs of customers who have applied for new or upgraded electric service, need temporary power for construction, or require other services. The Electric Fund pays for a portion of these projects, while remaining costs are supported by reimbursements from customers for project work performed by the City. Recent Accomplishments In Fiscal Year 2018 the Utilities Electric Division completed over 350 customer service projects with a total cost of $2.5 million and revenue of $1.8 million. • 1.2 MW Solar System at Hewlett Packard (HP) due to be completed by April 2019. • Two City garages with new solar rooftops under the Clean Local Energy Accessible Now (CLEAN) program producing approximately 0.65 MW. • Completed phase one of the Veterans Affairs (VA) Hospital upgrades with the relocation of the North electric substation in February 2019. 2020-2024 Capital Improvement Program Recurring Projects The Electric Customer Connections project, described above, is the only recurring project in this category. Electric Engineering has received close to 200 applications for small cell attachments to Electric utility streetlight and wood poles. The Electric Utility has about 6,500 wood poles and 6,500 streetlight poles citywide which are of interest to the mobile phone companies. This trend of small cell applications is anticipated to increase rapidly in the next few years which would increase both the workload and associated revenue in the Electric Customer Connections project. Non -Recurring Projects VA Hospital - Customer Load Requirements Project. This project has been reduced in scope and folded into the Electric Customer Connections project. Utilities is working with the VA on their plans and awaits a decision from VA on the interim electric feeder enhancement solution until the new 60kV VA substation is built. System Im erovements Key elements for ensuring reliable electric service to City of Palo Alto residents and customers include replacing electric system components before they reach their end of life; ensuring there ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 343 ELECTRIC FUND is adequate capacity for the projected electric load; and installing protective equipment to min- imize the impact of system problems. Projects in the System Improvements category allow for a variety of improvements, including the replacement/upgrade of old cables and equipment and bringing designs up to current standards, installation of protective equipment and switches, conversion of the electric system from 4,160 Volts (4kV) to 12,470 Volts (12kV), and installation of capacitors to improve efficiency. The 2020-2024 CIP includes total funding of $65.5 million in this category, with $20.2 million allocated in FY 2020. Significant projects in this category include Smart Grid Technology Instal- lation ($12.9 million), 4/12kV conversion projects ($7.6 million), Electric System Improvements ($7.5 million), Wood Pole Replacements ($7.5 million), 60kV Circuit Breaker Replacements ($3.1 million), and various projects to rebuild underground districts and substation components. Recent Accomplishments • Added security cameras at two electric substations. • Completed replacement of one of twenty-five 60kV circuit breaker. • Completed installation of new line relays and relay cabinets for protection of Adobe Creek to East Meadow and East Meadow to Maybell 60kV lines. • Completed feeder relay coordination review and testing of relays at nine city substations. • Completed other miscellaneous system improvement projects dealing with replacement of deteriorated facilities or to improve system operation and reliability. • Completed phase I of Supervisory Control and Data Acquisition (SCADA) cybersecurity upgrade. • Completed the Utilities Control Center room upgrade including new video screens and consoles. • Engineered and completed replacement of 65 wood utility poles. • Facility Relocation for Caltrain Modernization Project engineering is scheduled to be completed in June 2019 and construction will start in Fiscal Year 2020. 2020-2024 Capital Improvement Program Recurring Projects A total of $21.9 million is programmed for System Improvements recurring projects in the 2020- 2024 CIP, with $4.8 million allocated in Fiscal Year 2020. Recurring projects in this category include the following: • Communication System Improvements (Fiscal Year 2020: $0.1 million; 5 -Year CIP: $0.5 million) • Electric Distribution System Improvements (Fiscal Year 2020: $1.5 million; 5 -Year CIP: $7.5 million) • Electric Utility Geographic Information System (Fiscal Year 2020: $0.3 million; 5 -Year CIP: $1.0 million) • SCADA System Upgrades (Fiscal Year 2020: $0.3 million; 5 -Year CIP: $1.0 million) ▪ Substation Facility Improvements (Fiscal Year 2020: $0.4 million; 5 -Year CIP: $1.2 million) 344 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND • Substation Protection Improvements (Fiscal Year 2020: $0.4 million; 5 -Year CIP: $1.6 million) • Underground System Rebuild (Fiscal Year 2020: $0.4 million; 5 -Year CIP: $1.8 million) • Wood Pole Replacements (Fiscal Year 2020: $1.5 million; 5 -Year CIP: $7.5 million) Non -Recurring Projects A total of $43.6 million is allocated in the 2020-2024 CIP for non -recurring System Improve- ment projects. Significant projects include: • Facility Relocation for Caltrain Modernization (Fiscal Year 2020: $4.0 million) • Rebuild Underground District 20: (Fiscal Year 2020: $1.5 million) • Rebuild Underground District 23: (Fiscal Year 2020: $0.2 million; 5 -Year CIP: $1.3 million) • Colorado/Hopkins System Improvement: (Fiscal Year 2020: $0.6 million; 5 -Year CIP: $3.6 million) • Smart Grid Technology: (Fiscal Year 2020: $0.9 million; 5 -Year CIP: $12.9 million) Unc ergrounc ing Projects The City of Palo Alto began a program to underground overhead electric, telephone, and cable TV facilities in 1965 with a project along Oregon Expressway. Since that time, 45 Underground Districts have been formed. The undergrounding of electrical lines is a joint process between the City and AT&T, due to joint ownership of the poles, and Comcast, which leases pole space from AT&T. All three entities share in the cost of the installation of underground conduit and boxes necessary to enclose and protect wires and equipment. The City typically takes the lead in the design, bidding, and construction processes with AT&T and Comcast reimbursing the City for construction and administrative costs. Recent Accomplishments • Underground District 46 - Completed installation of underground substructures (conduits and boxes) near the intersection of El Camino Real and Arastradero Road/West Charleston Road. • Underground District 47 - Completed the installation of underground electric utility system in the area bounded by Middlefield Road/Addison Avenue/Cowper Street/Homer Avenue. Eighty percent of customers have completed the service conversions and connection to the underground system. 2020-2024 Capital Improvement Program Non -Recurring Projects A total of $5.2 million is allocated in the 2020-2024 CIP for non -recurring Undergrounding proj- ects, with $1.1 million allocated in FY 2020. Significant projects in this category include the fol- lowing: • Underground District 42 ($2.1 million), which will underground overhead utility facilities in the area near Embarcadero Road/Emerson Street/Middlefield Road. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 345 ELECTRIC FUND Underground District 43 ($2.1 million), which will underground overhead utility facilities in the area along Alma Street and Embarcadero Road. Summary of Capital Activity ELECTRIC FUND Project Number Project Title FY 2018 FY 2019 Actuals Estimate FY 2020 Adopted FY 2021 FY 2022 FY 2023 FY 2024 5 -Year Total Source of Funds Transfers from Other Funds Gas Fund EL -11014 Water Fund EL -11014 Smart Grid Technology Installation 710,000 180,000 0 0 0 0 410,000 410,000 Total Gas Fund Transfers 710,000 180,000 0 0 0 0 410,000 410,000 Smart Grid Technology Installation 910,000 290,000 0 0 0 0 610,000 610,000 Total Water Fund Transfers 910,000 290,000 0 0 0 0 610,000 610,000 Total Transfers from Other Funds 1,620,000 470,000 0 0 0 0 1,020,000 1,020,000 Reimbursement from Customers, Telephone, and Cable Television Companies EL -98003 Electric System Improvements 32,965 0 0 0 0 0 0 0 EL -89028 Electric Customer Connections 1,823,010 2,830,070 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 8,500,000 EL -08001 Underground District 42 - Embarcadero Road, 0 0 0 0 300,000 0 0 300,000 Emerson, Middlefield EL -11009 Underground District 43 - Alma/Embarcadero 0 0 0 0 0 300,000 0 300,000 EL -12001 Underground District 46 - Charleston/EI Camino 0 319,257 0 0 0 0 0 0 Real EL -17003 VA Hospital Customer Load Requirements 66,000 0 0 0 0 0 0 0 EL -19004 Wood Pole Replacement 0 0 150,000 150,000 150,000 150,000 150,000 750,000 Reimbursement from Customers, Telephone, and Cable Television Companies Total Total Sources Use of Funds Customer Connections EL -89028 Electric Customer Connections EL -17003 VA Hospital Customer Load Requirements 1,921,975 3,149,327 1,850,000 1,850,000 2,150,000 2,150,000 1,850,000 9,850,000 3,541,975 3,619,327 1,850,000 1,850,000 2,150,000 2,150,000 2,870,000 10,870,000 2,408,545 2,830,070 2,400,000 2,550,000 2,700,000 2,400,000 2,400,000 12,450,000 33,929 0 0 0 0 0 0 Customer Connections Total 2,442,474 2,830,070 2,400,000 2,550,000 2,700,000 2,400,000 2,400,000 12,450,000 346 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Project Number Project Title System Improvements EL -06001 230 kV Electric Intertie EL -16002 Capacitor Bank Installation EL -14000 EL -19001 EL -19002 EL -15000 EL -89031 EL -17001 EL -13000 EL -98003 EL -02011 EL -17007 Coleridge/Cowper/Tennyson 4/12Kv Conversion Colorado Power Station Equipment Upgrade Colorado Substation Improvements Colorado/Hopkins System Improvement Communications System Improvements East Meadow Circles 4/12kV Conversion Edgewood/Wildwood 4kV Tie Electric System Improvements Electric Utility Geographic Information System Facility Relocation for Caltrain Modernization Project Hopkins Substation 4/12kV Conversion FY 2018 FY 2019 Actuals Estimate 508 FY 2020 Adopted 0 177,481 889 168,700 180,411 FY 2021 0 0 FY 2022 FY 2023 0 0 0 O 50,000 930,000 0 0 0 LY 2024 5 -Year Total O 177,481 O 180,411 O 930,000 10,656 2,700,000 600,000 0 0 0 0 600,000 O 50,000 450,000 0 0 0 0 450,000 O 0 568,000 2,000,000 1,000,000 0 0 3,568,000 199,216 993,757 100,000 100,000 100,000 100,000 100,000 500,000 995 48,000 800,000 166,000 0 0 0 966,000 O 0 0 50,000 400,000 0 0 450,000 1,678,836 2,378,586 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 32,369 119,541 327,700 165,000 165,000 165,000 165,000 987,700 20,299 40,000 4,049,701 0 0 0 0 4,049,701 EL -20000 0 0 100,000 1,950,000 2,100,000 1,543,000 0 5,693,000 EL -17005 Inter -Substation Line Protection Relay 159,057 185,000 125,501 150,000 150,000 0 0 425,501 EL -14004 0 55,000 0 0 0 0 0 0 EL -11003 Rebuild Underground District 15 7,040 10,000 459,609 0 0 0 0 459,609 EL -13003 7,587 3,000 387,667 0 0 0 0 387,667 EL -14002 Rebuild Underground District 20 1,336 0 1,530,000 0 0 0 0 1,530,000 EL -17000 0 0 214,000 1,100,000 0 0 0 1,314,000 EL -10006 Rebuild Underground District 24 1,475 170,000 579,651 0 0 0 0 579,651 EL -19000 0 10,000 240,000 0 0 0 0 240,000 EL -16000 Rebuild Underground District 26 0 0 799,000 0 0 0 0 799,000 EL -19003 0 0 406,000 1,200,000 0 0 0 1,606,000 EL -14005 Reconfigure Quarry Feeders 0 75,000 506,616 0 0 0 0 506,616 Maybell 1&2 4/12kV Conversion Rebuild Underground District 16 Rebuild Underground District 23 Rebuild Underground District 25 Rebuild Underground District 30 EL -13002 Relocate B)te Quarry/Hopkins Substation 60kV Line 0 0 0 750,000 0 0 0 750,000 EL -02010 209,945 65,000 265,000 320,000 120,000 120,000 130,000 955,000 EL -11014 162,505 200,000 886,000 2,000,000 0 0 10,000,000 12,886,000 EL -17002 Substation 60kV Breaker Replacement 140,667 130,001 720,000 600,000 600,000 600,000 600,000 3,120,000 EL -89044 156,533 346,934 376,600 200,000 200,000 200,000 200,000 1,176,600 EL -89038 Substation Protection Improvements 475,589 596,522 393,000 300,000 300,000 300,000 300,000 1,593,000 EL -16003 75,778 296,000 569,118 750,000 200,000 200,000 0 1,719,118 EL -16001 Underground System Rebuild 85,496 1,500 350,000 350,000 350,000 350,000 350,000 1,750,000 EL -13008 52,750 23,148 0 0 0 0 0 0 EL -17008 Utility Control Center Upgrades 0 497,187 0 0 0 0 0 0 EL -04012 26,614 45,000 133,500 50,000 0 0 0 183,500 EL -19004 Wood Pole Replacement 0 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 Smart Grid Technology Installation Substation Facility Improvements Substation Security Upgrade Estimating Software Utility Site Security Improvements System Improvements Total 3,506,141 10,757,876 20,224,555 15,201,000 8,685,000 6,578,000 14,845,000 65,533,556 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 347 SCADA System Upgrades ELECTRIC FUND Project Number Project Title FY 2018 Actuals FY 2019 Estimate FY 2020 Adopted FY 2021 FY 2022 FY 2023 FY 2024 5 -Year Total Undergrounding Projects EL -08001 EL -11009 EL -12001 EL -11010 Underground District 42 - Embarcadero Road, Emerson, Middlefield Underground District 43 - Alma/Embarcadero Underground District 46 - Charleston/EI Camino Real Underground District 47 - Middlefield/Homer/ Webster/Addison 0 0 50,000 1,750,000 250,000 0 0 2,050,000 0 0 0 0 56,000 2,000,000 0 2,056,000 214,263 2,450,000 616,191 0 0 0 0 616,191 31,960 10,000 474,622 0 0 0 0 474,622 Undergrounding Projects Total 246,223 2,460,000 1,140,813 1,750,000 306,000 2,000,000 0 5,196,813 Total Uses 6,194,839 16,047,946 23,765,368 19,501,000 11,691,000 10,978,000 17,245,000 83,180,369 348 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET RA BLS o II JAN 2019 LEGEND PROP OSED UNDERGR OUND PR OJECTS 42 UG DISTRICT #42 (08001) 2020-2021 43 UG DISTRICT #43 (11009) 2021-2023 46 UG DISTRICT #46 (12001) 2015-2020 47 UG DISTRICT #47 (11010) 2011-2019 48 UG DISTRICT #48 (XXXXX) 2028-2031 49 UG DISTRICT #49 (XXXXX) 2032-2035 50 UG DISTRICT #50 (XXXXX) 2036-2039 51 UG DISTRICT #51 (XXXXX) 2040-2043 52 UG DISTRICT #52 (XXXXX) 2044-2047 53 UG DISTRICT #53 (XXXXX) 2048-2051 A PROPOSED UNDER GR OUND REBUILD A5 REBUILD U.G . DISTRICT #15 (11003) 2016-2020 All REBUILD U .G . DISTRICT #16 (13003) 2017-2020 Al2 REBUILD U .G . DISTRICT #20 (14002) 2017-2020 A14 REBUILD U .G . DISTRICT #26 (16000) 2016-2020 A15 REBUILD U.G. DISTRICT #25 (19000) 2019-2020 A16 REBUILD U .G . DISTRICT #30 (19X03) 2019-2021 A17 REBUILD U .G . DISTRICT #23 (17000) 2019-2021 A18 REBUILD U .G . DISTRICT #19 (11008) 2014-2020 A19 REBUILD U .G . DISTRICT #24 (10006) 2016-2020 B B1 D PROPOSED 60KV SYSTEM REBUILD RELOCATE QR/HO 60KV LINE (LANE A & B) (13002) PR OPOSED SYSTEM IMPR OVEMENT D2 REC ONFIGURE QUARRY FEEDERS D4 COL OR ADO / HOPKINS SYSTEM IMPROVEMENT C OLORAD O POWER STATION EQUIPMENT UPGRADE C OLOR ADO SUBST ATI ON IMPROVEMENTS (14005) (15000) (19001) (19002) 2019-2021 2014-2019 2015-2022 2019-2020 2019-2020 C C5 C6 C8 C9 C10 C11 C12 PH1 PH2 PH3 PH4 PH5 PH6 PR OPOSED 4/12KV C ONVERSI ON ST. FRANCIS/ OREGON/ AMARILL O/ L OUIS 4/12KV SEALE / WAVERLEY 4/12KV EDGEW OOD / WILDW OOD 4/12KV COLERIDGE/ COWPER/ TENNYSON 4/12KV MAYBELL 1 &2 CONVERSION 4/12KV EAST MEADOW - FAIRVIEW 4/12KV HOPKINS SUBST ATION 4/12KV (11002) (11000) (13000) (14000) (14004) (17001) (20000) 2021-2022 2022-2023 2021-2022 2019-2020 2014-2019 2017-2020 L OUIS/ C ALIFORNI A/ MIDDLEFIELD/ M ORENO 4/12KV 2020-2022 LOUIS/ OREGON/ EMBARCADERO/ ST . FRANCIS 4/12KV 2020-2022 CH ANNING/ ED GEWOOD/ JACKSON/ GREER 4/12KV 2021-2023 CHANNIN G/ EMBARCADERO/ NEWELL/ GREER 4/12KV 2021-2023 CHANNING/ CENTER/ D ANA 4/12KV 2022-2024 CHANNING/ EMBARCADERO/ MELVILLE/ NEWELL 4/12KV 2022-2024 MISCELLANEOUS PROJECTS N OT LABELED VA H OSPITAL CUSTOMER CONNECTION (17003) FACILITY REPLACEMENT FOR CALTR AIN ELECTRIFICATION (17007) UTILITY CONTR OL CENTER UP GRADE UNDER GROUND SYSTEM REBUILD - VARIOUS AREAS C AP ACITOR BANK INSTALL ATION - VARI OUS AREAS SUBSTATION SECURITY - V ARIOUS AREAS SUBSTATION 60KV BREAKER REPLACEMENT PILOT WIRE REL AY REPLACEMENT SMART GRID TECHNOL OGY INST ALLATI ON ELECTRIC CUSTOMER CONNECTIONS 230 KV ELECTRIC INTERTIE C OMMUNICATI ONS SYSTEM IMPR OVEMENTS UPGRADE ESTIM ATING S OFTW ARE ELECTRIC SYSTEM IMPR OVEMENTS (17008) (16001) (16002) (16003) (17002) (17005) (11014) (89028) (06001) (89031) (13008) (98003) ELECTRIC UTILITY GEOGR APHIC INFORM ATION SYSTEM (0201 1) SCADA SYSTEM UP GRADES SUBSTATI ON FACILITY IMPR OVEMENTS SUBSTATION PROTECTION IMPR OVEMENTS UTILITY SITE SECURITY IMPR OVEMENTS WOOD P OLE REPLACEMENT UNDERGR OUND DISTRIBUTION SYSTEM SECURITY (02010) (89044) (89038) (04012) (19004) (13007) 2017-2022 2018-2020 2017-2019 2016-2024 2016-2020 2016-2023 2017-2024 2017-2022 2019-2024 2019-2024 2019-2020 2019-2024 2018-2019 2019-2024 2019-2024 2019-2024 2019-2024 2019-2024 2018-2021 2019-2024 2018-2020 The City 0f Palo Alto ELECTRIC FUND 2020-2024 CAPITAL I MPROVE MENT PROGRA M This map is a product of the City of Pala Alto GIG 0. (k 25.G0' ELECTRIC FUND • CITY OF PALO ALT O FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET Rio. 2012 42-20 00 10:00 fgoo-mapsagi sStigisl admiri',meta. iiev. mum; This drew ncnt i5.Et grac hicrevriese nt atimn only d best are ilab le saurtes. TheCitTofPal aAlta ass ume sri rmconsibiIityforarrye rtors . visksato2012City ofPak/ Alt a CITY OF PALO ALTO ELECTRIC FUND Customer Connections ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 351 ELECTRIC FUND Fund: Electric Fund - Operating Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -89028 Electric Troubleman installing an electric meter to provide service to a customer Electric Customer Connections Description This project allows for the installation of services, transformers, meters for new customers, upgrades of existing services, temporary service connections, and overhead/underground extensions for new/existing customers. Justification The project provides funding for installing electric services for new customer connections and the upgrading existing services. These are critical functions for providing electrical service to the City's customers. During a typical year, over 200 electric services are installed or upgraded in the City. Supplemental Information Budget amounts requested for work covered by this project are based on historical expendi- tures and growth projections. The Electric Fund pays for a portion of this project while remain- ing costs are supported by reimbursements from customers, telephone, and cable television companies for project work performed by the City. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Other N/A 1,130,070 0 700,000 850,000 1,000,000 700,000 700,000 3,950,000 N/A 1,700,000 2,830,070 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 8,500.000 0 0 N/A N/A Total N/A 2,830,070 2,830,070 2,400,000 2,550,000 2,700,000 2,400,000 2,400,000 12,450,000 0 N/A 352 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2019 Budget FY 2019 Est. FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 2,830,070 2,830,070 2,400,000 2,550,000 2,700,000 2,400,000 2,400,000 12,450,000 N/A 2,830,070 2,830,070 2,400,000 2,550,000 2,700,000 2,400,000 2,400,000 12,450,000 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 353 CITY OF PALO ALTO ELECTRIC FUND System Improvements ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 355 ELECTRIC FUND Possible electric substation connection point to existing 60 kV system Fund: Electric Fund - Operating Category: System Improvements Project Location: National Accelerator Laboratory Substation Managing Department: Utilities Initial Project Start: Spring 2013 Initial Project Completion: Fall 2015 Revised Project Start: Revised Project Completion: Winter 2020 Project Number: EL -06001 230 kV Electric Intertie Description Funding for this project is used to perform technical feasibility studies to determine the general project requirements to establish a 230 kV electric intertie line and construct a 230/60 kV sub- station to connect the City's electric system directly to the 230kV transmission line. The City is in discussions with Stanford University and Stanford Linear Accelerator Laboratory (SLAC), one of ten Department of Energy (DOE) Office of Science laboratories, on the shared interest and benefits in the new intertie. If this project comes to fruition, the estimated total project cost for a secondary transmission line is $40.0 - $50.0 million and could be shared with both Stanford and SLAC/DOE. If this project is canceled, staff will seek funding for an alternative solution to provide a second transmission source to Palo Alto. Justification This new electric line will allow the City to bypass the local transmission fees charged by PG&E. This transmission line will provide the City with an alternate source of power during emergen- cies, such as the plane crash in 2010 that impacted electric power to the entire City. Significant Changes 2019-2023 CIP: The City presented its findings to Stanford and SLAC/DOE and is waiting for a response from SLAC to determine whether this project will move forward. 2017-2021 CIP: Project completion has been moved out as discussions with Stanford and SLAC/DOE are ongoing and no agreement has been finalized. Cooperation between these two entities is necessary for this project to move forward. 356 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior Years 262,564 FY 2019 Budget 177,481 262,564 177,481 FY 2019 Est. FY 2020 O 177,481 O 177,481 FY 2021 0 0 FY 2022 0 0 FY 2023 Expenditure Schedule 0 0 FY 2024 5 Year CIP Total O 177,481 O 177,481 Beyond 5 Year CIP Total O 440,045 O 440,045 Project Phase Construction Design Total Prior Years 210,049 52,510 262,559 FY 2019 Budget 177,481 0 177,481 FY 2019 Est. FY 2020 O 177,481 O 0 O 177,481 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5Year CIP Total O 177,481 0 0 O 177,481 Beyond 5 Year CIP Total O 387,530 O 52,510 O 440,040 Operating Impact Projected net annual savings resulting from the interconnection fee reduction will be approxi- mately $2.0 million based on projected energy purchases and the price difference between 115 kV and 230 kV service as lower voltage services are more expensive than higher voltage ser- vices. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 357 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Electric Substation Managing Department: Utilities Initial Project Start: Fall 2014 Initial Project Completion: Spring 2016 Revised Project Start: Fall 2015 Revised Project Completion: Fall 2019 Project Number: EL -16002 Capacitor Bank Capacitor Bank Installation Description The City of Palo Alto is required to maintain a power factor greater than 0.95 at its main supply point as part of its agreement with the Northern California Power Association. The power factor is the ratio of power drawn from the main supply and the power that it actually consumes. This project will install capacitor banks at electric substations and on distribution lines to ensure this requirement is met. Justification In recent years, the power Factor, as measured at the service point from PG&E transmission lines, has dropped below the required 0.95 lagging amount. To raise the power factor above the required limit the Utilities Department will install up to 10 mega volt ampere reactive (MVAR) of capacitors at various locations on the electric system. With the installation of the capacitor bank, this project will increase the power factor to meet current requirements and maintain a sufficient power factor for the next 7 years. Significant Changes 2020-2024 CIP: Capacitor banks will be installed at Hanover, Hansen Way, Quarry Road and Park Boulevard Substations. Capacitor banks have been ordered, and installation is expected to be completed by fall 2019. 2019-2023 CIP: Staff has performed an analysis on where capacitors are needed to provide MVAR support to the system. This project has become a lower priority due to a decrease in the system electric load and staff shortages that have elevated other projects above this one. 2017-2021 CIP: Shifting project priorities have delayed the completion of this project. 358 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior Years 889 FY 2019 Budget 349,111 FY 2019 Est. FY 2020 168,700 180,411 889 349,111 168,700 180,411 FY 2021 0 0 FY 2022 0 0 FY 2023 Expenditure Schedule 0 0 FY 2024 5 Year CIP Total O 180,411 O 180,411 Beyond 5 Year CIP Total O 350,000 O 350,000 Project Phase Construction Design Total 710 177 FY 2019 Budget 349,111 0 FY 2019 Est. 168,700 0 FY 2020 180,411 0 887 349,111 168,700 180,411 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5Year CIP Total O 180,411 O 0 O 180,411 Beyond 5 Year CIP Total O 349,821 O 177 O 349,998 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7,1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 359 ELECTRIC FUND Overhead crews working on overhead lines Fund: Electric Fund - Operating Category: System Improvements Project Location: Coleridge/Cowper/Tennyson area Managing Department: Utilities Initial Project Start: Spring 2016 Initial Project Completion: Spring 2017 Revised Project Start: Spring 2019 Revised Project Completion: Spring 2020 Project Number: EL -14000 Coleridge/Cowper/Tennyson 4/12kV Conversion Description This project will convert the primary electric distribution system in the Coleridge/Cowper/Ten- nyson area from 4kV to 12kV. Justification Because of the difference in voltage, the 4kV and 12kV systems cannot be directly connected and used to back up one another. Due to prior conversions to 12kV in adjacent areas, this 4kV area needs to be converted to 12kV so that adequate circuit connections can be restored. This will allow customers to be switched from one circuit to another during normal or emergency conditions, improve operating flexibility of the system, and enhance service reliability to cus- tomers in this area. Converting to 12kV will eliminate the need to replace this equipment as it is not needed at that voltage level. Significant Changes 2020-2024 CIP: The majority of the project funding is moving to FY 2020 to coordinate with other projects planned in conjunction with the Colorado/Hopkins System Improvements. 2019-2023 CIP: This project is a precursor to work being planned for Colorado/Hopkins System Improvements (EL -15000). The purpose of this project converts the primary electric distribution system in the Coleridge/Cowper/Tennyson area from 4kV to 12kV. The start date has been pushed out to coordinate with other projects planned in conjunction with the Colorado/Hop- kins System Improvements. 360 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior Years FY 2019 Budget O 50,000 FY 2019 Est. 50,000 FY 2020 930,000 O 50,000 50,000 930,000 FY 2021 0 0 FY 2022 0 0 FY 2023 Expenditure Schedule 0 0 FY 2024 5 Year CIP Total O 930,000 O 930,000 Beyond 5 Year CIP Total O 980,000 O 980,000 Project Phase Construction Design Total O 0 O 50,000 O 50,000 FY 2019 Est. 0 50,000 0 50,000 930,000 FY 2020 930,000 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5Year CIP Total O 930,000 O 0 O 930,000 Beyond 5 Year CIP Total O 930,000 O 50,000 O 980,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7,1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 361 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Colorado Substation Managing Department: Utilities Initial Project Start: Fall 2018 Initial Project Completion: Fall 2019 Revised Project Start: Revised Project Completion: Spring 2020 Project Number: EL -19001 Colorado Power Substation Colorado Power Station Equipment Upgrades Description This project will replace aging peripheral equipment used on the substation transformer banks at the Colorado Power Station. The Colorado Power Station is the 115kV/60kV transmission side of the Colorado Substation, which transforms the electricity to a lower voltage for distribution. Justification A project was done in 2015 to replace all the original primary and secondary bushings. With these preventative maintenance and operating practices, the transformers have a life expec- tancy well beyond the industry expectations; however, the condition of the auxiliary equipment is not as good. The tanks and radiators are rusty and the paint is chalky and faded, lending to breakdown of the steel. The transformers have many minor oil leaks around the radiator flanges, inspection covers and valve packings from old and compressed cork gaskets. The leaks are a potential environmental hazard if the oil migrates to the ground and into storm water. Addition- ally, where oil gets out, water can seep in. This will eventually increase the moisture in the oil that could result in failure of the transformer. The temperature and level gauges show signs of long term UV exposure and the plastics have become brittle and cracked. Significant Changes 2020-2024 CIP The replacement of aging peripheral equipment at the Colorado Power Station has been reassigned to replacing the failed COP -2 transformer. The unexpected cost of replac- ing the failed transformer increased the project from $900,000 to $2,500,000. The aging peripheral equipment will be dealt with in a future year. 362 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total O 3,300,000 2,700,000 600,000 O 3,300,000 2,700,000 600,000 0 0 0 0 Expenditure Schedule 0 0 O 600,000 O 600,000 O 3,300,000 O 3,300,000 Project Phase FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5Year CIP Total Beyond 5 Year CIP Construction Total Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.3 O 3,300,000 2,700,000 600,000 O 3,300,000 2,700,000 600,000 0 0 0 0 0 0 O 600,000 O 600,000 O 3,300,000 O 3,300,000 Operating Impact There are no additional operating impacts anticipated from this project. Normal maintenance costs that will be absorbed within the available maintenance schedule and annual budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 363 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Colorado Substation Managing Department: Utilities Initial Project Start: Fall 2018 Initial Project Completion: Summer 2020 Revised Project Start: Revised Project Completion: Spring 2021 Project Number: EL -19002 Colorado Electric Substation Driveway Colorado Substation Site Improvements Description This project will make modifications to the substation driveways and fence to provide adequate ingress and egress for utility vehicles used for maintenance and repair as well as building con- crete barriers between transformers #1 and #3. Justification The Colorado Power Station (COP) site contains three, large utility power transformers. It also contains the 60kV main bus that forms the backbone of the 60kV loop throughout the City. COP transformers #1 and #3 are situated in close proximity to each other and in recent years, it has become apparent that catastrophic failure of an adjacent power transformer can damage the other. Although the station is built and designed to avoid the majority of disasters from an electric system protection perspective, environmental and other penetrants play a critical role in the risk exposure of these assets. It is prudent to guard against such events by erecting con- crete barriers between COP transformers #1 and #3 and to begin conceptual design for con- crete walls on a partial perimeter to protect against outside adversaries. Significant Changes 2019-2023 CIP: Project established. 364 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior Years FY 2019 Budget O 100,000 FY 2019 Est. 50,000 FY 2020 450,000 O 100,000 50,000 450,000 FY 2021 0 0 FY 2022 0 0 FY 2023 Expenditure Schedule 0 0 FY 2024 5 Year CIP Total O 450,000 O 450,000 Beyond 5 Year CIP Total O 500,000 O 500,000 Project Phase Construction Design Total 0 0 O 100,000 O 100,000 FY 2019 Est. 0 50,000 0 50,000 450,000 FY 2020 450,000 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5Year CIP Total O 450,000 0 0 O 450,000 Beyond 5 Year CIP Total O 450,000 O 50,000 O 500,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Architectural Review Board Element: Community Services & Element: Land Use and Community Facilities Design Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.11 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 365 ELECTRIC FUND Electric Substation Fund: Electric Fund - Operating Category: System Improvements Project Location: Hopkins and Colorodo Substations Managing Department: Utilities Initial Project Start: Spring 2015 Initial Project Completion: Spring 2018 Revised Project Start: Spring 2019 Revised Project Completion: Spring 2023 Project Number: EL -15000 Colorado/Hopkins System Improvement Description This project will replace deteriorating equipment, which will increase system capacity and improve service reliability for the areas served by the Hopkins and Colorado substations and adjacent substations. Justification Transformers at both the Hopkins and Colorado Substations are near the end of their useful life, along with much of the other equipment at Hopkins. Hopkins is a 4kV substation and has no connections to other substations, so there is no backup to serve customers should there be a catastrophic problem at that substation. Supplemental Information Improvements are necessary to serve future electrical load projections and provide back up ser- vice to Hopkins. This project will evaluate solutions to best solve the multitude of issues facing these substations, such as how best to accommodate the replacement of this equipment. Significant Changes 2020-2024 CIP: The revised project total of $3.0 million includes the complete demolition of 4kV equipment at Hopkins Substation and rebuild with new 12kV equipment. The project is still in the planning phase and Staff will return to Council once the design is complete. 2019-2023 CIP: Staff has completed the initial cost/benefit analysis to assess various alterna- tives to meet distribution system needs and increased the budget accordingly. 366 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND 2018-2022 CIP: Revised load projections associated with new loads in the Stanford Hospital area and has necessitated adjustment to the project plans. Funding Sources Schedule Funding Source Electric Fund Total Prior FY 2019 Years Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 O 50,000 0 568,000 2,000,000 1,000,000 O 50,000 0 568,000 2,000,000 1,000,000 FY 2023 Expenciture Schedule 0 0 FY 2024 5 Year CIP Beyond 5 Total Year CIP O 3,568,000 O 3,568,000 Total O 3,568,000 O 3,568,000 Project Phase Construction Design Total Prior Years FY 2019 Budget 0 0 0 50,000 O 50,000 FY 2019 Est. 518,000 2,000,000 1,000,000 O 50,000 0 0 O 568,000 2,000,000 1,000,000 0 01 5 Year CIP Total 3,518,000 O 50,000 O 3,568,000 Beyond 5 Year CIP Total 0 3,518,000 O 50,000 O 3,568,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Natural Environment Section: Energy Goal N-7 Policy: N-7.1 Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 367 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -89031 Traffic/Fiber technicians repairing the city fiber optic cables Communications System Improvements Description This project installs copper wire cable systems, high frequency coaxial cable, fiber optic cable, and related equipment to provide communications services for traffic signal coordination, tele- phone links, computer data transmission, and the Electric Supervisory Control and Data Acqui- sition (SCADA) system. Justification Installation of communication lines is essential for the provision of City services. The broadband system provides communication between the Utility Control Center to substations and field equipment and between substation protection equipment. This annual project funds, as neces- sary, expansion of the system and replacement of deteriorating facilities. Funding Sources Schedule Funding Source Prior Years FY 2019 dget FY 2019 Est. 100,000 100,000 100,000 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total N/A 993,757 993,757 100,000 100,000 500,000 N/A 993,757 993,757 100,000 100,000 100,000 100,000 100,000 500,000 N/A N/A 368 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Prior FY 2019 Project Phase Years Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 100,000 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 993,757 993,757 100,000 100,000 100,000 100,000 500,000 N/A 993,757 993,757 100,000 100,000 100,000 100,000 100,000 500,000 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302 N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 369 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: East Charleston/Alma Street/East Meadow Drive/Middlefield Road area Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Spring 2022 Project Number: EL -17001 Electric Linemen working on utility pole East Meadow Circles 4/12kV Conversion Description This project will convert the primary electric distribution system in the East Charleston/Alma Street/East Meadow Drive/Middlefield Road area from 4kV to 12kV. Justification Because of the difference in voltage, the 4kV and 12kV systems cannot be directly connected and used to back up one another. Due to prior 12kV conversions in adjacent areas, this 4kV area needs to be converted to 12kV so that adequate circuit connections can be restored. This will allow customers to be switched from one circuit to another during normal or emergency condi- tions, and improve operating flexibility of the system and service reliability to customers in this area. Converting to 12kV will eliminate the need to replace this equipment as it is not needed at that voltage level. Significant Changes 2019-2023 CIP: The project converts the primary electric distribution system in the East Charleston/Alma Street/East Meadow Drive/Middlefield Road area from 4kV to 12kV. This proj- ect is in the preliminary stages of assessment for engineering design and is being reevaluated to determine the scope of work that should be involved. Issues with replacing the rear -easement facilities may dictate a change in direction of the project scope. Project funding has been decreased by $0.9 million and pushed out. 2017-2021 CIP: Project established. 370 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior Years 995 FY 2019 Budget 48,000 FY 2019 Est. 48,000 FY 2020 800,000 FY 2021 166,000 995 48,000 48,000 800,000 166,000 FY 2022 0 0 FY 2023 Expenditure Schedule 0 0 FY 2024 5 Year CIP Total O 966,000 O 966,000 Beyond 5 Year CIP Total O 1,014,995 O 1,014,995 Project Phase Construction Design Total FY 2019 Budget FY 2019 Est. 795 48,000 48,000 198 0 0 0 0 993 48,000 48,000 800,000 166,000 FY 2020 FY 2021 800,000 166,000 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5Year CIP Total O 966,000 O 0 O 966,000 Beyond 5 Year CIP Total O 1,014,795 O 198 O 1,014,993 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 371 ELECTRIC FUND Electric linemen working on overhead electric connection Fund: Electric Fund - Operating Category: System Improvements Project Location: Edgewood/Wildwood area Managing Department: Utilities Initial Project Start: Spring 2016 Initial Project Completion: Spring 2017 Revised Project Start: Spring 2021 Revised Project Completion: Spring 2022 Project Number: EL -13000 Edgewood/Wildwood 4kV Tie Description This project will install new overhead wires to connect the Hopkins electric feeders #3 (HO -3) and #7 (HO -7) in the Edgewood/Wildwood area. Justification Because of the voltage difference, the 4kV and 12kV systems cannot be directly connected and provide redundancy. When the East Meadow 4kV feeders are converted to 12kV (EL -17001), the 4kV back-up connections from East Meadow to Hopkins substations will be eliminated. In order to maintain reliable service in the event of a feeder outage at the Hopkins Substation, this proj- ect will construct a tie between the HO -3 and HO -7 feeders. Significant Changes 2019-2023 CIP: The project has shifted to begin in Fiscal Year 2021 after completion of project EL -17001. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5YearCIP Beyond 5 Total Year CIP Total Electric Fund Total 0 0 0 0 0 0 0 50,000 0 50,000 400,000 400,000 0 0 O 450,000 O 450,000 0 450,000 O 450,000 372 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Expenciture Schec ule Prior FY 2019 Project Phase Years Budget FY 2019 Est. FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 O 0 O 0 0 0 O 0 O 50,000 O 50,000 400,000 0 400,000 O 0 400,000 O 0 50,000 O 0 450,000 O 400,000 0 50,000 O 450,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 373 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -98003 Electric crews working in an underground vault terminating cables Electric System Improvements Description This project provides funding, as needed, to improve the Electric Distribution System. Typical activities include: increasing system capacity for load growth, replacing deteriorated capital facilities, reconfiguring/adding to the system to improve service reliability, repairing and replac- ing storm damaged equipment, and making general improvements to the system. Justification Electric system service reliability and adequate system capacity are critical to providing a high level of service to customers in Palo Alto. When service interruptions occur, customers may experience significant economic losses. The City must continuously evaluate service reliability needs and make improvements to the system to maintain top-level service to City customers. Supplemental Information Other funding sources include reimbursements from the telephone company for work per- formed on their behalf by City staff. Funding Sources Schedule Prior Funding Source Years FY 2019 FY 2019 Budget Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund N/A 2,168,586 2,378,586 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 0 N/A Other N/A 210,000 0 0 0 0 0 0 0 0 N/A Total N/A 2,378,586 2,378,586 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 0 N/A 374 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Prior FY 2019 Project Phase Years Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 2,378,586 2,378,586 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 N/A 2,378,586 2,378,586 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 375 ELECTRIC FUND -a View of City of Palo Alto GIS System Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -02011 Electric Utility Geographic Information System Description This project will enhance the citywide Geographical Information System (GIS). The primary emphasis will be to provide a compatible user interface and estimating software to edit and update data, which will reside in the citywide GIS. The project includes the migration of the existing electric and fiber networks to a unified mapping solution compatible with the citywide GIS. Justification GIS has grown from being a set of special purpose computer applications to being an informa- tion tool that serves all segments of the City. Applications have been developed that make GIS information accessible to hundreds of users, which has greatly increased the value of the sys- tem. Funding in the CIP is for ongoing mapping system modifications to facilitate technical requirements, external contractor system support, anticipated system upgrades, and to meet future needs and facilitate integration to the new citywide GIS. This could include recommenda- tions for upgrade or replacement of existing systems. Significant Changes 2020-2024 CIP: The City will move to a new GIS platform, Esri, in FY 2020. Annual funding will support Electric's portion of the implementation and ongoing support of the new GIS system. 376 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total Project Phase N/A N/A 282,241 119,541 327,700 165,000 165,000 N/A 282,241 FY 2019 Budget 165,000 165,000 987,700 119,541 327,700 165,000 165,000 165,000 165,000 987,700 Expenditure Schedule FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5Year CIP Total 0 0 Beyond 5 Year CIP N/A N/A Total Construction Total 282,241 N/A 282,241 119,541 327,700 165,000 165,000 165,000 165,000 987,700 119,541 327,700 165,000 165,000 165,000 165,000 987,700 0 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Efficient and Effective Service Delivery Goal: C-1 Policy: C-1.3 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 377 ELECTRIC FUND Intersection of Alma and East Meadow Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations along railroad Managing Department: Utilities Initial Project Start: Fall 2017 Initial Project Completion: Winter 2018 Revised Project Start: Revised Project Completion: Winter 2019 Project Number: EL -17007 Facility Relocation for Caltrain Modernization Project Description This project allows for the relocation of overhead Utility Electric and Fiber Optic lines to provide adequate clearance from new electric lines being installed by the Peninsula Corridor Joint Pow- ers Board (Caltrain) to convert their commuter trains from diesel to electric power. Justification The Caltrain Modernization Program consists of converting Caltrain from diesel -hauled to Elec- tric Multiple Unit trains. The installation of the Overhead Catenary System above the rails to power the trains will cause conflicts with the City's overhead electric and communication lines, as well as those owned by others, such as AT&T and Comcast, which cross the railroad tracks. Originally, Caltrain was looking to have the overhead lines relocated/removed by August 2018 for an anticipated project completion in 2020. In order to meet Caltrain's timeline, Utilities obtained funding and started the design process in FY 2017. If lines are placed underground, Utilities will look for opportunities to share the costs with AT&T and Comcast as part of the joint construction agreement between the three entities for installation of underground facilities. Supplemental Information Though electric power for the trains will be provided by PG&E from outside of Palo Alto's city limits, the timely relocation/removal of overhead electric lines will facilitate the conversion of the commuter train system from diesel fuel to electricity, reducing greenhouse gas emissions, noise, and pollution in Palo Alto. Caltrain is receiving funding for the project from several differ - 378 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND ent sources. If Caltrain does not obtain full funding to complete the project, construction fund- ing approved by Council for the relocation of facilities will be returned to reserves. Significant Changes 2020-2024 CIP: The Utilities Department received approval from Caltrain to continue removal of the overhead lines in October 2018. The installation of the Overhead Catenary System above the rails to power the trains will cause conflicts with the City's overhead electric and communi- cation lines, as well as those owned by others, including AT&T and Comcast, which cross the railroad tracks. Engineering is scheduled to be completed in June 2019 and construction will start in FY 2020. 2019-2023 CIP: The project was put on hold in FY 2018 until Caltrain received funding and gave the Utilities Department notice that the project was moving ahead. Staff is still negotiating with Caltrain on an agreement on cost sharing. At this time, Caltrain's requirement is to raise the overhead power lines and the budget was increased by $1.3 million to reflect the change. Funding Sources Schedule Funding Source Electric Fund Total Prior Years FY 2019 Budget 20,299 2,979,701 20,299 2,979,701 FY 2019 Est. FY 2020 40,000 4,049,701 40,000 4,049,701 FY 2021 0 0 FY 2022 0 0 FY 2023 Expenciture Schec ule 0 0 FY 2024 5 Year CIP Total O 4,049,701 O 4,049,701 Beyond 5 Year CIP Total 0 4,110,000 O 4,110,000 Prior FY 2019 FY 2019 Project Phase Years Budget Est. 0 0 0 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 16,239 4,059 20,298 2,979,701 2,979,701 40,000 4,049,701 0 0 0 40,000 4,049,701 0 0 0 0 0 O 4,049,701 O 0 O 4,049,701 0 4,105,940 O 4,059 O 4,109,999 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: May Require Environmental Review Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Utilities Advisory Commission ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 379 ELECTRIC FUND Garland Drive Fund: Electric Fund - Operating Category: System Improvements Project Location: Louis/Oregon/Embarcadero/St Francis Managing Department: Utilities Initial Project Start: Fall 2019 Initial Project Completion: Spring 2023 Revised Project Start: Revised Project Completion: Project Number: EL -20000 Hopkins Substation 4/12kV Conversion Description This project will fund the conversion of the distribution system connected to the Hopkins Sub- station from 4kV to 12kV. Justification The future conversion of the Hopkins Substation from 4kV to 12kV requires that all the areas currently served at 4kV from the Hopkins Substation be converted to 12kV. This project will improve operating flexibility of the system, service reliability, and back-up to customers in downtown and other adjacent areas. Supplemental Information This project will be completed in the following seven phases, (schedule subject to change): FY 2020 - 1) Louis/California/Middlefield/Moreno and 2) Louis/Oregon/Embarcadero/St. Fran- cis FY 2021 - 3) St. Francis/Oregon/Amarillo/Louis; 4) Channing/Edgewood/Jackson/Greer; and 5) Channing/Embarcadero/Newell/Greer FY 2022 - 6) Channing/Center/Dana and 7) Channing/Embarcadero/Melville/Newell Significant Changes 2019-2023 CIP: Project established. 380 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior FY 2019 Years Budget 0 0 0 FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 0 100,000 1,950,000 2,100,000 1,543,000 O 100,000 1,950,000 2,100,000 1,543,000 Expenditure Schedule FY 2024 5 Year CIP Total O 5,693,000 O 5,693,000 Beyond 5 Year CIP Total O 5,693,000 O 5,693,000 Project Phase Construction Design Total Prior ears 0 0 0 FY 2019 Budget 0 0 FY 2019 Est. 0 O 99,678 149,999 99,999 0 O 100,000 1,950,000 2,100,000 1,543,000 FY 2020 FY 2021 FY 2022 FY 2023 322 1,800,001 2,000,001 1,543,000 FY 2024 5Year CIP Total O 5,343,324 O 349,676 O 5,693,000 Beyond 5 Year CIP O 5,343,324 O 349,676 O 5,693,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 381 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Spring 2019 Revised Project Start: Revised Project Completion: Summer 2022 Project Number: EL -17005 Aging electric equipment Inter -substation Line Protection Relay Description This project funds the replacement of existing wire relays with new microprocessor -based line differential protective relays to protect the City's 60kV sub -transmission line sections and equipment from damage due to faults (i.e. short circuits) on the 60kV line sections. Justification The existing electro-mechanical wire differential relays are approaching the end of their useful life and rely on a copper pilot wire cable system running between each substation to maintain communication between the relay pairs located at the ends of each 60kV line section. These pilot wire cables have aged significantly and are the source of repeated failures due to corrosion in connections and splices, which cause open circuits, particularly during the rainy season. During these periods of interrupted pilot wire communication, the existing pilot wire relays do not provide adequate back-up protection, putting the City at risk of an outage should a fault occur on the 60kV line section. Significant Changes 2020-2024 CIP: Project title change from HCB Pilot Wire Replay Replacement to Inter -substa- tion Line Protection Relay. The scope and funding for the project have increased as staff has determined that replacing the entire 60kV protection system is the best way to ensure reliable service. 2019-2023 CIP: Staff completed the relay replacements between Quarry and Hopkins Substa- tions, installation of fiber optic communication cables between Colorado, Maybell, East Meadow 382 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND and Adobe Creek Substations, and is now working on installation of the relays at Maybell and East Meadow and placing them in service. 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Electric Fund Total Project Phase Construction Design Total Prior FY 2019 FY 2019 Years Budget Est. FY 2020 210,559 282,502 185,000 125,501 FY 2021 150,000 FY 2022 150,000 210,559 282,502 185,000 125,501 150,000 150,000 Prior Years 168,441 42,105 210,546 FY 2019 Budget 282,502 FY 2023 Expenditure Schedule FY 2019 Est. 185,000 0 0 282,502 185,000 FY 2020 FY 2021 125,501 150,000 FY 2022 150,000 0 0 0 125,501 150,000 150,000 0 0 FY 2023 0 0 0 FY 2024 5 Year CIP Total O 425,501 O 425,501 FY 2024 5 Year CIP Total O 425,501 O 0 O 425,501 Beyond 5 Year CIP Total O 821,060 O 821,060 Beyond 5 Year CIP Total O 778,942 0 42,105 O 821,047 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 383 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Area bounded by Los Palos, Glenbrook, Pomona, and Arastradero Managing Department: Utilities Initial Project Start: Spring 2010 Initial Project Completion: Summer 2012 Revised Project Start: Spring 2018 Revised Project Completion: Fall 2019 Project Number: EL -11003 Underground transformer and cable after years of service Rebuild Underground District 15 Description This project will rebuild and replace the underground electric system in Underground District 15. The area is bounded by Los Palos, Glenbrook, Pomona, and Arastradero. Work will include the replacement of deteriorated electrical cables, transformers and enclosures. Installation of new equipment will bring the electrical system up to current construction standards. Justification The underground system serving Underground District 15 was installed in 1973. The cables and equipment in the area have exceeded their expected life of 30 years. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water in win- ter. The water reduces the life of the equipment and electrical connections and requires the rebuilding of the facilities. Significant Changes 2020-2024 CIP: Work on this project has been delayed due to public input regarding the design of the project. 2019-2023 CIP: This project rebuilds and replaces the underground electric system in Under- ground District 15, the area bounded by Los Palos, Glenbrook, Pomona, and Arastradero. This project is in the preliminary stages of assessment for engineering design and work will be coor- dinated with Rebuild Underground District 26 (EL -16000) which is rebuilding the electric sys- tem along Arastradero Road. Work on this project has been delayed due to staffing shortages. 2017-2021 CIP: Shifting project priorities and the loss of Engineering staff have delayed the completion of this project. 384 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior Years 36,502 FY 2019 Budget 472,960 FY 2019 Est. 10,000 FY 2020 459,609 36,502 472,960 10,000 459,609 FY 2021 0 0 FY 2022 0 0 FY 2023 Expenditure Schedule 0 0 FY 2024 5 Year CIP Total O 459,609 O 459,609 Beyond 5 Year CIP Total O 506,111 O 506,111 Project Phase Construction Design Total Prior Years 29,200 7,298 36,498 FY 2019 Budget 472,960 FY 2019 Est. 0 0 10,000 472,960 10,000 FY 2020 419,609 40,000 459,609 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5Year CIP Total O 419,609 0 40,000 O 459,609 Beyond 5 Year CIP Total O 448,809 O 57,298 O 506,107 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 385 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Louis Road between Greer Street and Loma Verde Avenue Managing Department: Utilities Initial Project Start: Winter 2016 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Spring 2020 Project Number: EL -13003 Electric crews installing new underground cables Rebuild Underground District 16 Description This project will rebuild and replace the underground electric system in Underground District 16. The area is located along Louis Road between Greer Street and Loma Verde Avenue. Work will include the replacement of deteriorated electrical cables, transformers, and enclosures. Installa- tion of new equipment will bring the electrical system up to current construction standards. Justification The underground system serving Underground District 16 was installed in 1974, and cables and equipment in the area have exceeded their expected life of 30 years. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water in them in the winter. The water reduces the life of the equipment and electrical connections and requires the rebuilding of the facilities. Significant Changes 2020-2024 CIP: Work on this project has been delayed as Staff continues with the process of receiving public input regarding the design of the project. 2019-2023 CIP: This project is in the preliminary stages of assessment for engineering design and work will be coordinated with Rebuild Underground District 26 (EL -16000), which is rebuilding the electric system along Arastradero Road. Funding has increased to reflect market prices and moved to FY 2019. 386 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior Years 7,587 FY 2019 Budget 392,413 FY 2019 Est. 3,000 FY 2020 387,667 7,587 392,413 3,000 387,667 FY 2021 0 0 FY 2022 0 0 FY 2023 Expenditure Schedule 0 0 FY 2024 5 Year CIP Total O 387,667 O 387,667 Beyond 5 Year CIP Total O 398,254 O 398,254 Project Phase Construction Design Total Prior Years FY 2019 Budget 6,069 392,413 1,516 0 7,585 392,413 3,000 387,667 FY 2019 Est. FY 2020 3,000 0 387,667 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 0 0 O 387,667 5Year CIP Total 387,667 0 Beyond 5 Year CIP Total O 396,736 O 1,516 O 398,252 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7,1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 387 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Channing Avenue; Center Street; Hamilton Avenue; and Lincoln Avenue Managing Department: Utilities Initial Project Start: Winter 2017 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Spring 2020 Project Number: EL -14002 Utility Engineer planning out the next underground rebuild project Rebuild Underground District 20 Description This project will rebuild and replace the underground electric system in Underground District 20. Work will include the replacement of deteriorated electrical cables, transformers, and enclo- sures. Installation of new equipment will bring the electrical system up to current construction standards. Justification The underground system serving Underground District 20 was installed in 1979, and cables and equipment in the area have exceeded their expected life of 30 years. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water during winter. The water reduces the life of the equipment and electrical connections and requires the rebuilding of the facilities. Significant Changes 2019-2023 CIP: This project rebuilds and replaces the underground electric system in Under- ground District 20, the area bounded by Channing Avenue, Center Street, Hamilton Avenue, and Lincoln Avenue. This project is in the preliminary stages of assessment for engineering design. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 9,968 130,000 9,968 130,000 0 1,530,000 0 1,530,000 0 0 0 0 0 0 O 1,530,000 O 1,530,000 O 1,539,968 O 1,539,968 388 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2019 Budget O 1,530,000 0 0 0 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 7,974 1,991 9,965 130,000 0 0 0 0 C 130,000 O 1,530,000 0 0 0 0 O 1,530,000 O 0 O 1,530,000 O 1,537,974 0 1,991 O 1,539,965 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 389 ELECTRIC FUND Electric underground cable vault Fund: Electric Fund - Operating Category: System Improvements Project Location: Hamilton Avenue, San Francisquito Creek, Southwood Drive and Chaucer Street Managing Department: Utilities Initial Project Start: Fall 2016 Initial Project Completion: Summer 2019 Revised Project Start: Revised Project Completion: Spring 2021 Project Number: EL -17000 Rebuild Underground District 23 Description This project will rebuild and replace the underground electric system in the area of the City bounded by Hamilton Avenue, San Francisquito Creek, Southwood Drive, and Chaucer Street. Work will include the replacement of deteriorated electrical cables, transformers, switches and enclosures. Justification The underground electric distribution system in the area bounded by Hamilton Avenue, San Francisquito Creek, Southwood Drive, and Chaucer Street was installed in 1983. Typical under- ground cable and equipment expected life is approximately 30 years in ideal conditions and now needs to be replaced. Installation of new equipment will bring the electrical system up to current construction standards. Significant Changes 2020-2024 CIP: The budget has increased $600,000 to account for increased substructure work and construction costs. 2019-2023 CIP: This project rebuilds and replaces the underground electric system in the area bounded by Chaucer Street, San Francisquito Creek, Hamilton Avenue, and Southwood Drive. This project is in the preliminary stages of assessment for engineering design. 2017-2021 CIP: Project established. 390 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Prior FY 2019 Funding Source Years Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund O 50,000 0 214,000 1,100,000 0 0 O 1,314,000 O 1,314,000 Total O 50,000 O 214,000 1,100,000 0 Expenditure Schedule 0 O 1,314,000 O 1,314,000 Project Phase Prior Years 0 FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5Year CIP Total Beyond 5 Year CIP Construction Design Total 0 O 50,000 O 50,000 O 164,000 1,100, 000 O 50.000 0 O 214,000 1,100,000 0 0 0 0 0 0 O 1,264,000 O 50,000 O 1,314,000 O 1,264,000 O 50,000 O 1,314,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 391 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Lytton Avenue; Bryant Street; Forest Avenue; and Alma Street Managing Department: Utilities Initial Project Start: Spring 2009 Initial Project Completion: Spring 2016 Revised Project Start: Revised Project Completion: Winter 2019 Project Number: EL -10006 University Avenue (part of Underground District 24 where underground electric facilities will be replaced) Rebuild Underground District 24 Description This project will rebuild and replace the underground electric system in Underground District 24. Work will include the replacement of deteriorated electrical cables, transformers, switches, and enclosures. Installation of new equipment will bring the electrical system up to current con- struction standards. Justification The underground electric distribution system in the Underground District 24 was installed in 1983 and cables and equipment in the area have exceeded their useful life of 30 years. In addi- tion, most of the equipment and cables were installed in subsurface enclosures that have stand- ing water during winter. The water reduces the life of the equipment and electrical connections and requires that rebuilding be performed on the facilities. Underground District 24 covers a major portion of the University Avenue downtown area bounded by Lytton Avenue, Bryant Street, Forest Avenue, and Alma Street and reliable electric power is critical to the businesses in the area. Significant Changes 2019-2023 CIP: Much of this work is performed during the evening hours to avoid impacting commercial businesses, which increases the construction timeline. Construction by City staff is approximately 85% completed and further progress is delayed waiting for delivery of long lead- time materials. Work is being done in conjunction with Rebuild Underground District 19 (EL - 11008). 392 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior Years 1,779,569 FY 2019 Budget 749,651 FY 2019 Est. 170,000 FY 2020 579,651 1,779,569 749,651 170,000 579,651 FY 2021 0 0 FY 2022 0 0 FY 2023 Expenditure Schedule 0 0 FY 2024 5 Year CIP Total O 579,651 O 579,651 Beyond 5 Year CIP Total O 2,529,220 O 2,529,220 Project Phase Construction Design Total Prior Years 1,423,642 355,902 1,779,544 749,651 FY 2019 Budget 749,651 0 FY 2019 Est. 170,000 0 170,000 579,651 FY 2020 579,651 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 0 0 O 579,651 5Year CIP Total 579,651 0 Beyond Year CIP 101 O 2,173,293 O 355,902 O 2,529,195 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Architectural Review Board Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 393 ELECTRIC FUND Orme Street (part of Underground District 25) \I Fund: Electric Fund - Operating Category: System Improvements Project Location: Orme Street between Los Robles Avenue and Juana Briones School Managing Department: Utilities Initial Project Start: Winter 2018 Initial Project Completion: Spring 2020 Revised Project Start: Revised Project Completion: Summer 2020 Project Number: EL -19000 Rebuild Underground District 25 Description This project will rebuild and replace the underground electric system in Underground District 25. Work will include the replacement of deteriorated electrical cables, transformers, switches, and enclosures. Installation of new equipment will bring the electrical system up to current con- struction standards. Justification The electric system included in the scope of work of Underground District 25 was installed in 1983. Underground District 25 includes Orme Street between Los Robles Avenue and Juana Bri- ones School. The cables are at the end of their expected life of 30 years and need to be replaced. In addition, most of the other equipment (transformers, junctions, etc.) were installed in subsurface enclosures that have standing water, garden chemicals, oil, or other corrosive materials that impact equipment life. Significant Changes 2020-2024 CIP: The budget has decreased by $300,000 as the substructure work was not as extensive as originally estimated. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5YearCIP Total Beyond 5 Year CIP Total Electric Fund Total O 50,000 10,000 240,000 O 50,000 10,000 240,000 0 0 0 0 0 0 O 240,000 O 240,000 0 250,000 0 250,000 394 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Expenciture Schec ule Prior FY 2019 Project Phase Years Budget FY 2019 Est. O 0 O 0 O 0 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total O 0 O 50,000 O 50,000 0 10,000 10,000 200,000 40,000 240,000 O 0 200,000 O 0 40,000 O 0 240,000 O 200,000 0 50,000 O 250,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 395 ELECTRIC FUND Arastradero Road (part of Underground District 26) Fund: Electric Fund - Operating Category: System Improvements Project Location: Arastradero Road between El Camino Real and Hillview Avenue Managing Department: Utilities Initial Project Start: Spring 2016 Initial Project Completion: Spring 2016 Revised Project Start: Spring 2019 Revised Project Completion: Summer 2020 Project Number: EL -16000 Rebuild Underground District 26 Description This project will rebuild and replace the underground electric system in Underground District 26. Work will include the replacement of deteriorated electrical cables, transformers, switches, and enclosures. Installation of new equipment will bring the electrical system up to current con- struction standards. Justification The electric system included in the scope of work of Underground District 26 was installed in 1984. Underground District 26 includes Arastradero Road between El Camino Real and Hillview Avenue. The cables are nearing the end of their expected life of 30 years and the fused switches that were installed at that time have issues with operation and need to be replaced. In addition, most of the other equipment (transfomers, junctions, etc.) were installed in subsurface enclo- sures that have standing water, garden chemicals, oil, or other corrosive materials that impact equipment life. Significant Changes 2019-2023 CIP: This project is in the preliminary stages of assessment for engineering design and will be designed in conjunction with the Underground District 15 project, which is rebuilding the electric system on Los Palos/Glenbrook/Pomona area. 2017-2021 CIP: Shifting project priorities and turnover of engineering staff have caused the delay for the completion of this project. 396 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior Years 1,330 FY 2019 Budget 149,000 1,330 149,000 FY 2019 Est. FY 2020 O 799,000 O 799,000 FY 2021 0 0 FY 2022 0 0 FY 2023 Expenditure Schedule 0 0 FY 2024 5 Year CIP Total O 799,000 O 799,000 Beyond 5 Year CIP Total O 800,330 O 800,330 Project Phase Construction Design Total Prior Years 1,063 264 1,327 0 149,000 149,000 FY 2019 Est. FY 2020 O 650,000 O 149,000 O 799,000 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5Year CIP Total O 650,000 O 149,000 O 799,000 Beyond 5 Year CIP Total O 651,063 O 149,264 O 800,327 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 397 ELECTRIC FUND Underground Utilities Enclosure \I Fund: Electric Fund - Operating Category: System Improvements Project Location: Louis/California/Middlefield/ Moreno Managing Department: Utilities Initial Project Start: Fall 2018 Initial Project Completion: Spring 2020 Revised Project Start: Revised Project Completion: Spring 2021 Project Number: EL -19003 Rebuild Underground District 30 Description This project will rebuild and replace the underground electric system in the area of the City bounded by San Francisquito Creek, Edgewood Drive, Island Drive, Hamilton Avenue, Center Drive, Dana Avenue, Alester Avenue, and Jackson Drive. Work will include the replacement of deteriorated electrical cables, transformers, switches, and enclosures. Justification The underground electric distribution system in the area bounded by San Francisquito Creek, Edgewood Drive, Island Drive, Hamilton Avenue, Center Drive, Dana Avenue, Alester Avenue, and Jackson Drive was installed in 1987. Typical underground cable and equipment expected life is approximately 30 years in ideal conditions and now need to be replaced. Installation of new equipment will bring the electrical system up to current construction standards. Rebuild of this area is being done ahead of other older underground areas to facilitate the 4/12kV conversions needed for changes at Hopkins Substation (EL -20000). Significant Changes 2020-2024 CIP: The budget has increased $300,000 to account for increased substructure work and construction costs. 2019-2023 CIP: Project established 398 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior Years FY 2019 Budget O 50,000 O 50,000 FY 2019 Est. FY 2020 FY 2021 0 406,000 1,200,000 O 406,000 1,200,000 FY 2022 0 0 FY 2023 Expenditure Schedule 0 0 FY 2024 5 Year CIP Total O 1,606,000 O 1,606,000 Beyond 5 Year CIP Total O 1,606,000 O 1,606,000 Project Phase Construction Design Total O 0 O 50,000 O 50,000 FY 2019 Est. FY 2020 FY 2021 O 356,000 1,200,000 O 50,000 0 O 406,000 1,200,000 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5Year CIP Total O 1,556,000 O 50,000 O 1,606,000 Beyond 5 Year CIP Total O 1,556,000 O 50,000 O 1,606,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission San Francisquito Creek Joint Powers Authority Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 399 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Quarry Substation Managing Department: Utilities Initial Project Start: Spring 2013 Initial Project Completion: Spring 2015 Revised Project Start: Revised Project Completion: Fall 2019 Project Number: EL -14005 Substation crews installing underground facilities Reconfigure Quarry Feeders Description This project includes the reconfiguration of distribution circuits connections to substation trans- formers at Quarry Substation. The circuits will be more evenly divided between the four trans- formers at this substation to provide greater operating flexibility during outages. Justification Quarry Substation serves the Stanford Mall/Hospital area and the majority of the University Avenue downtown area. It has four substation transformers and ten circuits emanating from the substation to serve different areas. Two transformers have four circuits each while the remaining two (formerly at Alma Substation) have one circuit each. Load growth in the area requires the transfer of some of the circuits to the newly installed transformers to maintain operating flexibil- ity and balance the load. If this work is not performed, outages that affect two of the transform- ers could be longer in duration, leading to customer dissatisfaction, business impact, and financial losses. Significant Changes 2019-2023 CIP: The designs for this project are being adjusted to facilitate new electric loads proposed by Stanford Hospital and other significant projects in the area. The new design will incorporate work required to serve the new loads and will be constructed after the customer service work is completed. The project estimate and construction drawings are completed. The project has been delayed waiting for Stanford to complete the installation of boxes and con- duits to facilitate the work as part of the service to the new Stanford BioMedical Innovations building. 400 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior Years 481,260 FY 2019 Budget 581,616 FY 2019 Est. 75,000 FY 2020 506,616 481,260 581,616 75,000 506,616 FY 2021 0 0 FY 2022 0 0 FY 2023 Expenditure Schedule 0 0 FY 2024 5 Year CIP Total O 506,616 O 506,616 Beyond 5 Year CIP Total O 1,062,876 O 1,062,876 Project Phase Construction Design Total Prior Years 384,996 96,242 481,238 FY 2019 Budget 581,616 0 0 0 581,616 75,000 506,616 FY 2019 Est. FY 2020 75,000 506,616 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5Year CIP Total O 506,616 O 0 O 506,616 Beyond 5 Year CIP Total O 966,612 O 96,242 O 1,062,854 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 401 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2018 Initial Project Completion: Spring 2020 Revised Project Start: Summer 2020 Revised Project Completion: Spring 2021 Project Number: EL -13002 Electric linemen working on 60kV overhead lines Relocate Quarry/Hopkins Substation 60kV Line (A & B) Description This project relocates the Quarry/Hopkins (QR/HO) 60kV sub -transmission line and associated facilities in Lanes A & B, and the nearby Alma Street area to a more physically accessible route for electric crews and equipment. When the Alma Substation was removed, the current trans- mission line route was no longer required. This project will investigate relocating this line to a more acceptable location that meets technical and aesthetic requirements. Justification The old 60kV overhead lines are located in a congested area of downtown and are difficult to access and maintain. The existing configuration is awkward and space consuming. Significant Changes 2019-2023 CIP: This project relocates the Quarry/Hopkins (QR/HO) 60kV sub -transmission line and associated facilities in Lanes A & B, and the nearby Alma Street area to a more physically accessible route for electric crews and equipment. The engineering design has been delayed to FY 2020 with construction anticipated to begin in FY 2021. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total. Electric Fund Total 0 0 0 0 0 0 O 750,000 O 750,000 0 0 0 0 O 750,000 O 750,000 O 750,000 O 750,000 402 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2019 Budget FY 2019 Est. O 750,000 O 750,000 0 0 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 0 0 0 0 0 0 0 O 750,000 O 750,000 O 750,000 O 750,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 403 ELECTRIC FUND J Fund: Electric Fund - Operating Category: System Improvements Project Location: SCADA System at Utility Control Center Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -02010 SCADA Technologist configuring SCADA software SCADA System Upgrades Description This project will upgrade the Supervisory Control and Data Acquisition (SCADA) system hard- ware. The SCADA system is used to monitor and control critical assets of the City's Electric, Gas, and Water utility systems from the Utility Control Center. Justification An upgrade to peripheral equipment is necessary each year to keep the hardware and software current in order to handle the ever-increasing demands on the system and maintain manufac- turer/industry support. Supplemental Information Annual budget amounts are for minor system upgrades/replacements. Full system upgrades are on a 3 to 4 year cycle. Significant Changes 2020-2024 CIP: The increase in FY 2021 budget increase is to fund the purchase and installa- tion of a demilitarized zone (DMZ) to add an additional layer of security to the City's local area network (LAN). An external network node can access only what is exposed in the DMZ, while the rest of the organization's network is firewalled. The DMZ functions as a small, isolated net- work positioned between the Internet and the LAN which will allow the City extra time to detect and address breaches before they further penetrate into the internal networks. 404 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total Project Phase Construction Total N/A 115,000 N/A 115,000 Prior Years N/A FY 2019 Budget 115,000 N/A 115,000 65,000 265,000 320,000 120,000 120,000 130,000 955,000 65,000 265,000 320,000 120,000 120,000 130,000 955,000 Expenditure Schedule FY 2019 Est. 65,000 FY 2020 265,000 FY 2021 320,000 FY 2022 120,000 FY 2023 120,000 FY 2024 130,000 5Year CIP Total 955,000 65,000 265,000 320,000 120,000 120,000 130,000 955,000 0 0 Beyond 5 Year CIP 0 0 N/A N/A Total Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 405 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Fall 2016 Initial Project Completion: Fall 2022 Revised Project Start: Fall 2024 Revised Project Completion: Fall 2026 Project Number: EL -11014 Sample of energy use information that could be available to customers Smart Grid Technology Installation Description This project will implement portions of the Smart Grid Road Map that can be cost effectively applied to the City's Electric, Gas, and Water utility systems resulting in operating cost savings, environmental benefits, plus an increased quality of life and productivity for the residents and businesses of Palo Alto. Justification The Smart Grid will help the City of Palo Alto achieve its goals in: energy conservation, carbon emission reduction, efficient utilization of aging infrastructure, improved system reliability, inte- gration of distributed energy resources, accommodation of battery charging demands, cost- effective commodity purchases, and meeting customer demands for information. Supplemental Information This project could include aspects of data management system, smart metering, fiber optic infrastructure improvement, distribution system automation, outage management system, load management system, demand -side management system, leak and revenue protection, cus- tomer interface to energy usage, and customer equipment control. Significant Changes 2020-2024 CIP: In December 2018, the City Council accepted the 'Smart Grid and Utilities Tech- nology Implementation Plan' that recommended the implementation of an Automated Metering Infrastructure (AMI) based smart grid system at an estimated cost of $19 million. The Smart Grid will help the City achieve its goals in: energy and water conservation, carbon emission reduc- tion, efficient utilization of aging infrastructure, improved system reliability, integration of dis- 406 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND tributed energy resources, cost-effective commodity purchases, and meeting customer demands for information. The cost is estimated to be borne by the Electric ($10.5 million), Gas ($3.4 million) and Water ($5.1 million) Funds. The actual project implementation is not expected to begin until 2023, upon the implementation of the customer information system upgrade project. It is also antici- pated the funds from the Electric Special Projects (ESP) reserves will be used to cover the initial capital costs. The Gas and Water Funds will then repay the ESP reserve loan over 10 years at 3.5% interest with an annualized payment of $0.41 million and $0.61 million respectively. 2019-2023 CIP: Project activities in 2019 include consultant development of system specifica- tions in preparation for an RFP to solicit contracts with meter data management systems and advanced metering infrastructure vendors for delivery in 2021 and 2022, respectively. Imple- mentation will begin in 2021 once the upgrade of Utilities' Customer Information System is com- plete. Funding Sources Schedule Funding Source Electric Fund Transfer from Gas Fund Transfer from Water Fund Total Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 (592,558) 615,981 (270,000) 886,000 2,000,000 436,334 180,000 180,000 436,334 290,000 290,000 0 0 FY 2022 0 0 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total 0 8,980,000 11,866,000 5,680,000 16,683,442 0 410,000 410,000 410,000 1,436,334 0 0 0 0 610,000 610,000 610,000 1,946,334 280,110 1,085,981 200,000 886,000 2,000,000 O 0 10,000,000 12,886,000 6,700,000 20,066,110 Expenditure Schedule Project Phase Construction Design Total Prior Years FY 2019 Budget 221,306 1,085,981 58,798 0 280,104 1,085,981 FY 2019 Est. 200,000 FY 2020 FY 2021 886,000 2,000,000 0 0 0 200,000 886,000 2,000,000 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total 0 0 10,000,000 12,886,000 6,700,000 20,007,306 O 0 0 0 0 58,798 O 0 10,000,000 12,886,000 6,700,000 20,066,104 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Transportation Section: Sustainable Transportation Goal: T-1 Policy: T-1.5 Planning and Transportation Commission Utilities Advisory Commission ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 407 ELECTRIC FUND Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 408 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Summer 2020 Revised Project Start: Revised Project Completion: Summer 2028 Project Number: EL -17002 High voltage circuit breakers Substation 60kV Breaker Replacement Description This project funds the purchase and replacement of high voltage circuit breakers that intercon- nect the nine electric substations and two power switching stations. There are 25 circuit break- ers reaching the end of their recommended reliable useful life expectancy and/or are now underrated for the use. Justification A recent 60kV circuit breaker study performed for the City of Palo Alto found that the inter- rupting current rating of two of these circuit breakers on the system is not high enough to han- dle the expected maximum fault current level. Three other circuit breakers are marginal with respect to their interrupting current rating. Six additional older oil circuit breakers are obsolete and have reached or are reaching the ends of their operable lives. One oil circuit breaker has experienced a non -catastrophic failure. Should there be a fault, it could result in a failure of any one of these twelve circuit breakers to operate properly, damaging the breaker and leading to a prolonged electric outage. These circuit breakers are integral and critical components of the electric utility transmission system. Significant Changes 2020-2024 CIP: Staff has increased the project scope to include all 60kV circuit breakers in the distribution system, bringing the number of circuit breakers to replace from 12 to 25. This proj- ect will be a 10 -year program replacing 5 breakers per year. The annual budget of $600,000 includes engineering consulting services, material, and construction. 410 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5Year CIP Total Beyond 5 Year CIP Total Electric Fund Total Project Phase Construction Design Total 163,179 250,001 130,001 720,000 600,000 600,000 600,000 600,000 3,120,000 163,179 250,001 130,001 720,000 600,000 600,000 600,000 600,000 3,120,000 Prior Years FY 2019 Budget Expenditure Schedule FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5Year CIP Total 130,538 250,001 130,001 720,000 600,000 600,000 600,000 600,000 3,120,000 32,630 0 0 0 0 0 0 0 0 163,168 250,001 130,001 720,000 600,000 600,000 600,000 600,000 3,120,000 0 3,413,180 O 3,413,180 Beyond 5 Year CIP Total O 3,380,539 0 32,630 O 3,413,169 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 411 Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -89044 Electric Substation transformer and bus structure Substation Facility Improvements Description This project involves several improvements to each of the nine substation facilities in Palo Alto, including installation and replacement of capacitors, replacement of various substation equip- ment, renovation of security fences and entry gates, paving of driveways and parking areas in substations, upgrading of substation drainage systems, replacement of Remote Terminal Unit (RTU) equipment, bus voltage monitoring and local area network (LAN) connections, as well as other improvements. Justification The electric substations are the link between the transmission and distribution systems. At the substations, voltage levels are converted and distribution circuits branch out to provide power throughout the City. They are a key element to providing reliable electric service to residents and customers in Palo Alto. Work completed under this project helps to ensure reliable opera- tion and electric service. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total N/A 523,534 346,934 376,600 200,000 200,000 200,000 200,000 1,176,600 N/A 523,534 346,934 376,600 200,000 200,000 200,000 200,000 1,176,600 0 N/A N/A 412 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Prior FY 2019 Project Phase Years Budget FY 2019 Est. 376,600 200,000 200,000 200,000 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 523,534 346,934 200,000 1,176,600 N/A 523,534 346,934 376,600 200,000 200,000 200,000 200,000 1,176,600 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 413 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Colorado Substation Managing Department: Utilities Initial Project Start: Fall 2015 Initial Project Completion: Spring 2017 Revised Project Start: Fall 2018 Revised Project Completion: Winter 2023 Project Number: EL -16003 Substation perimeter wall providing security for the enclosed equipment Substation Physical Security Description The electric substations are a key element of the Electric Distribution System used to provide electricity to residents and customers of Palo Alto. This project will evaluate options for protect- ing electric substations from outside vandalism and intrusion. If necessary, fences and other protections will be repaired. If warranted and approved, a request for proposal will be issued for construction. Justification The 2013 incident involving PG&E's Metcalf Substation in South San Jose has brought about increased security concerns regarding utility sites and systems. A severe disruption to one of Palo Alto's substations could result in outages of an extended period. The Utility Site Security Improvements project (EL -04012) is addressing the aspects of visual security such as digital cameras, while this project will address the need for physical protection. Significant Changes 2020-2024 CIP: Project title changed from Substation Security to Substation Physical Security. The project budget has increased by $1.0 million to account for increased project scope at Col- orado and Hansen Substations and construction cost escalation. 2019-2023 CIP: Project budget increased by $0.3 million to account for construction escalation. 2017-2021 CIP: Shifting project priorities have caused the delay for the completion of this proj- ect. A consultant assessed and recommended security measures in 2017. Staff will review rec- ommendations and issue bids for selected improvements. 414 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior Years 124,678 FY 2019 Budget 365,118 FY 2019 Est. 296,000 FY 2020 569,118 FY 2021 750,000 FY 2022 200,000 FY 2023 200,000 124,678 365,118 296,000 569,118 750,000 200,000 200,000 Expenditure Schedule FY 2024 5 Year CIP Total O 1,719,118 O 1,719,118 Beyond 5 Year CIP Total O 2,139,796 O 2,139,796 Project Phase Construction Design Total Prior Years 99,732 24,923 124,655 365,118 FY 2019 Budget 365,117 FY 2019 Est. 296,000 FY 2020 569,118 0 0 296,000 569,118 FY 2021 750,000 FY 2022 200,000 0 0 750,000 200,000 200,000 FY 2023 200,000 0 FY 2024 5Year CIP Total O 1,719,118 O 0 O 1,719,118 Beyond 5 Year CIP O 2,114,850 O 24,923 O 2,139,773 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 415 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Electric Substations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -89038 Electric Substation used to distribute power to City of Palo Alto customers Substation Protection Improvements Description This project funds the purchase of protective overcurrent relays, circuit breakers, high voltage fuses, and other equipment used at electric substations to protect the equipment and circuits emanating from the substation from damage due to faults (i.e. short circuits) on the electric sys- tem. Justification The electric substations are the link between the transmission and distribution systems. At the substations, voltage levels are converted and distribution circuits branch out to provide power throughout the City. They are a key element to providing reliable electric service to residents and customers in Palo Alto. Protective equipment is used to stop power flow when there are problems on the electric system. As the Electric Distribution System becomes more complex and reliability more critical, maintenance of these systems is imperative. This project includes replacement of old protective devices and controls that no longer provide the level of functionality now required for more sophisticated and sensitive devices. Properly designed and operating protective systems are required to ensure public safety, reduce equip- ment damage, and minimize the impact of faults such as reduction in outage durations. Significant Changes 2020-2024 CIP: Staff completed the 60kV coordination study and is working on designs for replacement of current transformers that would be overloaded during faults. Staff is also work- ing on the designs to replace the relays on the Maybell Substation feeders. Due to the size and 416 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND 689,522 Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 complexity of this project, staff is in the process of procuring an Engineering Consultant to do the detailed design of the equipment layout and wiring. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5Year CIP Total Beyond 5 Year CIP Total Electric Fund Total N/A 689,522 596,522 393,000 300,000 300,000 300,000 300,000 1,593,000 N/A 689,522 596,522 393,000 300,000 300,000 300,000 300,000 1,593,000 Expenditure Schedule 0 0 N/A N/A Project Phase Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A N/A 689,522 596,522 393,000 300,000 300,000 300,000 300,000 1,593,000 596,522 393,000 300,000 300,000 300,000 300,000 1,593,000 0 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 417 ELECTRIC FUND Electric crews preparing to enter underground vault Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -16001 Underground System Rebuild Description Underground primary electric cables and equipment have a limited life span and need to be replaced before they fail and cause outages. This project will replace underground electric equipment in areas that were originally installed underground instead of as a part of an Under- ground District. Work will include the replacement of deteriorated electrical cables, transform- ers, switches and enclosures. Installation of new equipment will bring the electrical system up to current construction standards. Justification The underground system cables and equipment installed prior to 1990 have an expected life of 30 years and now need to be replaced. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water in them in the winter. Exposure to water reduces the life of the equipment and electrical connections and require the rebuilding of the facilities. Utilities has specific projects to address rebuilding Underground Districts. This project will address replacing underground equipment that was installed originally as under- ground and not part of an Underground District. Significant Changes 2020-2024 CIP: Staff is working to identify areas that are high priority for cable replacement based on the age of the existing cables. This currently includes areas in the Stanford Research Park, Arastradero Road, and along East Bayshore Road. 2019-2023 CIP: Shifting project priorities and staffing shortages have delayed identification and development of projects to replace underground facilities that fall under this project. 418 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 2016-2021 CIP: Project established. ELECTRIC FUND Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Beyond 5 Total Year CIP Total Electric Fund Total N/A 64,504 1,500 350,000 350,000 350,000 350,000 350,000 1,750,000 N/A 64,504 1,500 350,000 350,000 350,000 350,000 350,000 1,750,000 Ex oenciture Schedule 0 0 N/A N/A Prior FY 2019 Project Phase Years Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A N/A 64,504 1,500 350,000 350,000 350,000 350,000 350,000 1,750,000 64,504 1,500 350,000 350,000 350,000 350,000 350,000 1,750,000 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 419 ELECTRIC FUND Security cameras for system security and monitoring Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2004 Initial Project Completion: Spring 2016 Revised Project Start: Revised Project Completion: Summer 2021 Project Number: EL -04012 Utility Site Security Improvements Description The Utilities Electric, Water, and Gas Distribution Systems provide services to residents and businesses that are fundamental necessities of living and working in Palo Alto. This project will add electronic security systems at utility sites to protect equipment at electric substations, water pumping plants, reservoirs, and gas stations from intrusion and vandalism. Justification This project addresses security risks and mitigation methods for City utility facilities identified in a utility site assessment that was completed in 2003. The 2013 vandalism incident at PG&E's Metcalf Substation has heightened security concerns regarding utility sites and systems. This project implements the recommendations in the site assessment report and installs equipment at two to three facilities per year. Significant Changes 2020-2024 CIP: To date, cameras and detection systems have been installed at seven of nine electric substations, three water stations, and one natural gas station to monitor the facilities. Software agreements and assessing the need for electronic security at the remaining substa- tions continue to be finalized. After FY 2021, any scope improvements to physical substation security will be absorbed in Substation Physical Security (EL -16003). 2017-2021 CIP: Shifting project priorities have caused the delay for the completion of this proj- ect. 420 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior Years 1,416,181 FY 2019 Budget 128,466 FY 2019 Est. 45,000 FY 2020 133,500 FY 2021 50,000 1,416,181 128,466 45,000 133,500 50,000 FY 2022 0 0 FY 2023 Expenditure Schedule 0 0 FY 2024 5 Year CIP Total O 183,500 O 183,500 Beyond 5 Year CIP Total O 1,644,681 O 1,644,681 Project Phase Construction Design Total Prior Years 1,132,939 283,229 1,416,168 128,466 FY 2019 Budget 128,466 0 FY 2019 Est. 45,000 0 45,000 FY 2020 133,500 FY 2021 50,000 0 0 133,500 50,000 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5Year CIP Total O 183,500 O 0 O 183,500 Beyond 5 Year CIP Total O 1,361,439 O 283,229 O 1,644,668 Anticipated Operating Budget Needs Fund Electric Fund - Operating FY 2020 0 FY 2021 FY 2022 0 30,000 FY 2023 30,000 FY 2024 30,000 Operating Impact After Fiscal Year 2021, operating and maintenance cost will increase by $30,000 annually for ongoing maintenance of the cameras and detection equipment installed as part of this project. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 421 ELECTRIC FUND Aging pole that needs to be replaced. Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -19004 Wood Pole Replacement Description This project will fund the annual replacement of deteriorated wood poles. Justification Wood poles are used to support overhead utility lines throughout the City of Palo Alto. Though poles are inspected, tested, and treated to maintain their integrity, over time poles will deterio- rate to the point that they are no longer safe for utility workers. Replacement of wood poles has been funded under the Electric System Improvement project (EL -98003); however, wood pole replacement competes with other system improvement and service reliability work for funding. A new specific project for pole replacement is being established to give pole replacement a higher priority, as poles are getting older, and to ensure proper funding is approved and allo- cated each year. Significant Changes 2020-2024 CIP: Project revenues updated to reflect estimated shared costs from AT&T for joint pole access. 2019-2023 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5YearCIP Beyond 5 Total Year CIP Total Electric Fund Other Total N/A 1,200,000 1,500,000 1,350,000 1,350,000 1,350,000 1,350,000 1,350,000 6,750,000 N/A 0 0 150,000 150,000 150,000 150,000 150,000 750,000 N/A 1,200,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 0 0 0 N/A N/A N/A 422 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Prior FY 2019 Project Phase Years Budget FY 2019 Est. FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 1,200,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 N/A 1,200,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 423 CITY OF PALO ALTO ELECTRIC FUND Undergrounding Projects ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 425 ELECTRIC FUND Fund: Electric Fund - Operating Category: Undergrounding Projects Project Location: Managing Department: Utilities Initial Project Start: Spring 2017 Initial Project Completion: Spring Revised Project Start: Spring 2019 Revised Project Completion: Spring 2022 Project Number: EL -08001 Intersection of Embarcadero Road and Waverley Street (part of Underground District 42) Underground District 42 - Embarcadero Road, Emerson, Middlefield Description This project will replace the existing overhead electrical distribution system with an under- ground system along Embarcadero between Emerson and Middlefield. This project involves cre- ating an Underground Utilities District and performing the work on a general benefit basis under the provisions of Utility Rule 17 which requires the Utility to bear the cost of the distribu- tion system and the property owners to bear the cost of undergrounding their services. Justification Benefits of undergrounding include system improvement, higher reliability, reduced tree trim- ming, and improved aesthetics. Undergrounding has been approved to continue the ongoing underground conversion program and also because the area meets the California Public Utilities Commission rules dictating the areas where a telephone company can underground their lines. Significant Changes 2020-2024 CIP: Design and construction are being spread over two years. 426 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Other Total Prior FY 2019 Years Budget 0 0 0 0 0 0 FY 2019 Est. O 50,000 1,750,000 0 0 0 O 50,000 1,750,000 T FY 2022 (50,000) 300,000 250,000 0 0 0 5 Year CIP Total O 1,750,000 0 300,000 O 2,050,000 Beyond 5 Year CIP Total O 1,750,000 0 300,000 O 2,050,000 Expenc iture Schedule Project Phase Construction Design Total Prior Years 0 0 0 FY 2019 Budget 0 0 0 FY 2019 Est. FY 2020 FY 2021 O 0 1,750,000 0 50,000 0 O 50,000 1,750,000 250,000 FY 2022 250,000 0 FY 2023 0 0 0 FY 2024 5''ear CIP Total O 2,000,000 O 50,000 O 2,050,000 Beyond 5 Year CIP O 2,000,000 0 50,000 O 2,050,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to be categorically exempt from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 427 ELECTRIC FUND Fund: Electric Fund - Operating Category: Undergrounding Projects Project Location: Alma, Addison, Bryant, and Melville Managing Department: Utilities Initial Project Start: Spring 2018 Initial Project Completion: Spring 2019 Revised Project Start: Spring 2021 Revised Project Completion: Spring 2023 Project Number: EL -11009 Alma Street at Embarcadero Road (part of Underground District 43) Underground District 43 - Alma/ Embarcadero Description This project will replace the existing overhead electrical distribution system with an under- ground system in the area bounded by Alma, Addison, Bryant, and Melville. This project involves creating an Underground Utilities District and performing the work on a general benefit basis under the provisions of Utility Rule 17, which requires the Utility to bear the cost of the distribu- tion system and the property owners to bear the cost of undergrounding their services. The design phase of this project will start in Fiscal Year 2020. Justification Benefits of undergrounding include system improvement, higher reliability, reduced tree trim- ming, and improved aesthetics. Undergrounding has been approved to continue the ongoing underground conversion program and also because the area meets California Public Utilities Commission rules dictating the areas where a telephone company can underground their lines. Significant Changes 2020-2024 CIP: Design and construction work is being spread over two years. 428 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Other Total Prior FY 2019 Years Budget 0 0 0 0 0 0 FY 2019 Est. 0 0 0 0 0 0 T FY 2022 O 56,000 1,700,000 O 0 300,000 O 56,000 2,000,000 5 Year CIP Total O 1,756,000 0 300,000 O 2,056,000 Beyond 5 Year CIP Total O 1,756,000 0 300,000 O 2,056,000 Expenc iture Schedule Project Phase Construction Design Total Prior Years 0 0 0 FY 2019 Budget 0 0 0 FY 2019 Est. 0 0 0 FY 2020 0 0 0 FY 2021 FY 2022 FY 2023 O 0 2,000,000 O 56,000 0 O 56,000 2,000,000 FY 2024 5''ear CIP Total O 2,000,000 O 56,000 O 2,056,000 Beyond 5 Year CIP O 2,000,000 O 56,000 O 2,056,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 429 ELECTRIC FUND Fund: Electric Fund - Operating Category: Undergrounding Projects Project Location: 400 block of West Charleston and El Camino Real Managing Department: Utilities Initial Project Start: Spring 2015 Initial Project Completion: Spring 2017 Revised Project Start: Spring 2017 Revised Project Completion: Summer 2019 Project Number: EL -12001 Overhead facilities at the intersection of Arastradero Road and El Camino Real (part of Underground District 46) Underground District 46 - Charleston/ El Camino Real Description This project includes the costs to underground the existing overhead Electrical Distribution Sys- tem in the area along the 400 block of West Charleston and El Camino Real. Justification Benefits of undergrounding include system improvement, higher reliability, reduced tree trim- ming, and improved aesthetics of this busy intersection. Funding has been approved to con- tinue the ongoing underground conversion program and also because the area meets California Public Utilities Commission rules dictating the areas where a telephone company can under- ground their lines. Significant Changes 2020-2024 CIP: Construction began in June 2018. Undergrounding will be completed by June 2019, and the overhead system will be removed. 2017-2021 CIP: Due to safety concerns, this project was re -prioritized and moved up by one year. 430 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Other Total Prior FY 2019 Years Budget FY 2019 Est. 433,812 3,066,191 2,130,743 0 0 319,257 433,812 3,066,191 2,450,000 616,191 0 616,191 FY 2022 0 0 O 0 O 0 0 0 0 5 Year CIP Total 0 0 0 616,191 616,191 0 Beyond 5 Year CIP Total O 3,180,746 0 319,257 O 3,500,003 Project Phase Construction Design Total Prior Years FY 2019 Budget 347,040 3,054,455 86,752 11,736 433,792 3,066,191 Expenc FY 2019 Est. 2,450,000 0 2,450,000 iture Schedule FY 2020 616,191 0 616,191 FY 2021 0 0 0 FY 2022 FY 2023 0 0 FY 2024 5'Year Cl' Total O 0 616,191 0 0 0 O 0 616,191 Beyond 5 Year CIP Total O 3,413,231 0 86,752 O 3,499,983 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 431 ELECTRIC FUND Fund: Electric Fund - Operating Category: Undergrounding Projects Project Location: Middlefield, Homer Avenue, Webster Street, and Addion Avenue Managing Department: Utilities Initial Project Start: Spring 2013 Initial Project Completion: Spring 2016 Revised Project Start: Revised Project Completion: Summer 2019 Project Number: EL -11010 Overhead facilities that will be undergrounded as part of Underground District 47 Underground District 47 -Middlefield, Homer, Webster, Addison Description This project includes the design costs to underground the existing overhead Electrical Distribu- tion System. Justification Benefits of undergounding include system improvement, higher reliability, reduced tree trim- ming, and improved aesthetics. Funding has been approved to continue the ongoing under- ground conversion program and also because the area meets California Public Utilities Commission rules dictating the areas where a telephone company can underground their lines. Underground District 47 is bounded by Middlefield, Homer Avenue, Webster Street, and Addi- son Avenue. Significant Changes 2020-2024 CIP: Remaining property owners completed their portion of conversion work by February 2019. Removal of existing overhead distribution lines commenced in March 2019 and is expected to be complete by June 2019. 2019-2023 CIP: Construction by City staff is approximately 85% completed for this area. Work is being done in conjunction with the Underground District 19 project (EL -11008). 432 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Other Total Prior FY 2019 Years Budget 2,059,600 1,105,161 3,164,761 486,812 FY 2019 Est. 10,000 0 0 0 474,622 0 0 0 486,812 10,000 474,622 T FY 2022 0 0 0 0 0 0 5 Year CIP Total O 474,622 O 0 O 474,622 Beyond 5 Year CIP Total O 2,544,222 0 1,105,161 O 3,649,383 Expenc iture Schedule Project Phase Construction Design Total Prior Years 2,531,796 632,938 3,164, 734 FY 2019 Budget 486,812 0 486,812 FY 2019 Est. 10,000 0 10,000 FY 2020 474,622 0 474,622 FY 2021 0 0 0 FY 2022 FY 2023 FY 2024 5 Year CIP Total O 474,622 O 0 O 474,622 Beyond 5 Year CIP O 3,016,418 O 632,938 O 3,649,356 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 433 CITY OF PALO ALTO FIBER OPTICS FUND CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 435 FIBER OPTICS FUND Overview The City of Palo Alto is the only municipality in the State of California that operates a full suite of City -owned utility services. The most recent addition to this list of services provided to City of Palo Alto residents and commercial customers is the leasing of dark fiber service connections on a dark optical fiber backbone system (fiber system), originally designed and built by the City in the mid to late 1990s. For the 2020-2024 Capital Improvement Program (CIP), expenditures of $3.6 million are programmed, with $1.5 million allocated in Fiscal Year 2020. Major projects funded in the 2020-2024 CIP include Fiber Optics Customer Connections ($1.3 million), Fiber Optics Net- work System Improvements ($1.3 million) and Fiber Optics System Rebuild ($1.1 million). The budget for the Fiber Optics CIP can be categorized into two types of projects: Capacity Improvements and Customer Connections. Fiber Optics Fund Capital Expenditures $2,000,000 -- $1,600,000 $1,200,000 $800,000 $400,000 $0 i i I FY 2016 FY 2018 FY 2020 FY 2022 FY 2024 Actuals Actuals Adopted Projected Projected Infrastructure Inventory CLASSIFICATION QUANTITY Route Miles of Backbone Fiber Cable 49 Route Miles of Overhead Backbone Fiber 16 Optic Cable Route Miles of Underground Backbone Fiber 33 Optic Cable Capacity Improvements With the advance in technology, increase in online services, and increase in data transmission needs to meet consumer demand, the capability afforded by fiber optic cables is increasingly in demand. To ensure reliable fiber optic service to City of Palo Alto residents and commercial cus- tomers, fiber optic system components (fiber optic cables and splice cabinets) need to be upgraded or added to increase capacity; replaced or protected from damage by animals; and rerouted away from hazardous conditions. 436 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET FIBER OPTICS FUND Recent Accomplishments ▪ Added new fiber conduit on University Avenue as part of the Upgrade Downtown project. • Completed field investigation and design of new fiber backbone from Park Boulevard Substation to Stanford Research Park area. 2020-2024 Capital Improvement Program Recurring Projects There is one recurring project in the Capacity Improvements category in the 2020-2024 CIP: • Fiber Optics Network System Improvements (Fiscal Year 2020: $0.5 million; 2020-2024 CIP: $1.3 million) Non -Recurring Projects There is one non -recurring project in the Capacity Improvements category in the 2020-2024 CIP: . Fiber Optics System Rebuild (Fiscal Year 2020: $0.8 million; 2020-2024 CIP: $1.1 million) The Fiber Optics System Rebuild project is expected to extend through Fiscal Year 2021 and will rebuild portions of the fiber system that have reached capacity, limiting the City's ability to pro- vide dark fiber optic service connections to all potential customers. Rebuilding portions of the fiber system includes installation of additional fiber optic cables in the Stanford Research Park area and replacement of several below ground splice closures with pad -mounted pedestals. Rebuild work scheduled for Fiscal Year 2020 includes installing substructure and dark fiber for the new fiber path from Park Boulevard Substation to the Stanford Research Park area. Customer Connections As customers continually change their fiber optic needs due to equipment additions, new con- struction, building expansions, building remodels, teardowns and rebuilds, and new building occupancy types, the fiber optics system must evolve to meet these needs. Projects in this cat- egory include work required to meet the needs of customers who have applied for new or upgraded fiber optic service connections. The connection costs associated with new or upgraded connections are offset by non -recurring charges (NRC) to establish the connections and monthly recurring charges (MRC) or dark fiber license fees. Recent Accomplishments . Installed public Wi-Fi to unserved City facilities, including community areas in Cubberley Community Center, Lucie Stern Community Center, and Baylands Golf Links. FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 437 FIBER OPTICS FUND 2020-2024 Capital Improvement Program Recurring Projects In the Customer Connections category there is one recurring project: Fiber Optics Customer Connections. In the 2020-2024 Capital Improvement Program, recurring funding in this project remains at $0.3 million annually. This project provides funding for the installation of fiber optic infrastructure for new service connections. Non -Recurring Projects There are no non -recurring projects in this category. Summary of Capital Activity FIBER OPTICS FUND Project Number Project Title FY 2018 Actuals FY 2019 Estimate FY 2020 Adopted FY 2021 FY 2022 FY 2023 FY 2024 5 -Year Total Source of Funds Other Revenues FO -10000 FO -10001 Fiber Optics Customer Connections: Connection Charges Fiber Optics Network System Improvements Other Revenues Total Total Sources 236,972 4,795 241,767 45,000 0 45,000 200,000 0 200,000 200,000 0 200,000 200,000 0 200,000 200,000 200,000 0 0 200,000 200,000 1,000,000 0 1,000,000 241,767 45,000 200,000 200,000 200,000 200,000 200,000 1,000,000 Use of Funds Capacity Improvements FO -10001 Fiber Optics Network System Improvements 400,928 1,327,635 500,000 200,000 200,000 200,000 200,000 1,300,000 FO -16000 Fiber Optics System Rebuild 5,656 50,000 775,000 300,000 0 0 0 1,075,000 Capacity Improvements Total 406,584 1,377,635 1,275,000 500,000 200,000 200,000 200,000 2,375,000 Customer Connections FO -10000 Fiber Optics Customer Connections 270,213 160,000 250,000 250,000 250,000 250,000 250,000 1,250,000 Customer Connections Total Total Uses 270,213 160,000 250,000 250,000 250,000 250,000 250,000 1,250,000 676,797 1,537,635 1,525,000 750,000 450,000 450,000 450,000 3,625,000 438 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET F PROPOSED FIBER OPTIC SYSTEM IMPROVEMENT PR OPOSED FIBER OPTIC BACKBONE EXTENSI ON ADD FIBER CABLE TO INCREASE CAPACITY TO SERVE (16000) 2016-2020 F6 SAME AS AB OVE (16000) 2016-2020 VARIOUS RELI ABILITY IMPR OVEMENT (10001) The Cit y of Palo Alto r This map is a product of the City of Palo Alto GS FIBER OPTIC FUND 2020-2024 CAPITAL I MPROVE MENT PROGRA M FdD, is tz-0 r13.18.a9 fSSeo-map s*' ViaSlgm5met a+vi,_w . mac 1 Thislcarrnen/ is graphicxeva ntaticrn Drily of bestavaiFab l eso uas. Thee City Qf Psl o r'tlty aosumes no r esins itri I ity for eny ett ous. Q19oB9Y to 2212 City of Pal o Alt a CITY OF PALO ALTO FIBER OPTICS FUND Capacity Improvements FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 441 FIBER OPTICS FUND Fiber optic crew installing new fiber optic cables Fund: Fiber Optics Category: Capacity Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: FO -10001 Fiber Optics Network System Improvements Description This project provides funding to improve reliability within the existing fiber system. Typical activities in this project include: purchasing, upgrading, and installing fiber optic cables, con- duits, and splice enclosures. Justification This project promotes the formation of a competitive market for telecommunications in Palo Alto by accelerating the pace at which high -quality, low-cost, advanced telecommunications services are delivered to the residents and businesses in Palo Alto. This occurs while limiting the negative impacts on Palo Alto's environment by using pre-existing conduit and wood utility poles. This also enables the Fiber Optics Fund to generate additional revenues through the enhanced use of its existing conduit and wood utility poles. Supplemental Information The Fiber Optics Utility continues to add capacity improvements in the form of additional fiber in congested areas as well as areas of predicted growth. Significant Changes 2020-2024 CIP: The Fiber Optics Fund will build emergency water supply resiliency at Monte- bello reservoir to enable the Utilities Supervisory Control and Data Acquisition (SCADA) to add full remote -control valves at the reservoir. Montebello is the only reservoir (1 of 7) remaining without available fiber service connections. Staff must manually turn on/off the valves which 442 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET FIBER OPTICS FUND may be difficult after a major earthquake or unsafe during a wildfire or similar emergencies. In addition, intermittent loss of cellular and radio coverage occurs in the foothills area where the reservoir is located. This is a major impediment for emergency response calls. Finally, if fiber is available at Montebello Reservoir, Utilities can use this fiber as a backhaul communication link for Advanced Metering Infrastructure (AMI) collectors to serve the customers. Funding Sources Schedule Prior Funding Source Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Fiber Optics Fund Total Project Phase N/A 1,327,635 1,327,635 500,000 200,000 200,000 200,000 200,000 1,300,000 N/A 1,327,635 1,327,635 500,000 200,000 200,000 200,000 200,000 1,300,000 Prior Years FY 2019 Budget Expenciture Schedule FY 2019 Est. 500,000 FY 2021 FY 2022 200,000 FY 2024 0 0 5Year CIP Beyond 5 Total Year CIP Total N/A N/A Construction Total N/A 1,327,635 1,327,635 200,000 200,000 200,000 1,300,000 N/A 1,327,635 1,327,635 500,000 200,000 200,000 200,000 200,000 1,300,000 0 Operating Impact The estimated monthly recurring charge (MRC) for fiber from Dahl Reservoir to Montebello Res- ervoir is $777, $9,324 annually, and is anticipated to come online in Fall 2019. This final cost will be shared among the Technology Fund, Water Fund, and Public Safety departments and the proportional cost will be dependent on the number of fiber strands activated. Relationship to Comprehensive Plan Primary Connection Element: Business & Economics Section: Culture of Innovation and Business Diversity Goal: B-4 Policy: B-4.1 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is categorically exempt form CEQA under section 15302. N/A N/A FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 443 FIBER OPTICS FUND Fiber optic splice closer ready for inspection and work Fund: Fiber Optics Category: Capacity Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2016 Initial Project Completion: Spring 2018 Revised Project Start: Spring 2019 Revised Project Completion: Spring 2021 Project Number: FO -16000 Fiber Optics System Rebuild Description This system capacity improvement project rebuilds portions of the fiber system around Palo Alto, which, in turn, licenses dark fiber to companies providing telecommunication services to residents and businesses in Palo Alto. The rebuild projects will install new aerial duct or sub- structures (conduit and boxes) and additional fiber backbone cable to increase capacity for sections of the system that are at or near capacity. This will allow the Utilities Department to meet customer requests for service connections. The main rebuild project areas are the Stan- ford Research Park, the Palo Alto Internet Exchange (PAIX) at 529 Bryant Street, and the down- town business district. Justification The fiber system was planned, designed, and constructed in the mid to late 1990s by the City of Palo Alto Utilities Department. The Utilities Department began to license dark fiber service con- nections for commercial purposes in the late 1990s. Since that time, several sections of the fiber system have reached capacity and limited the City's ability to efficiently serve its customers. This project will increase system capacity and improve system reliability, allowing the City to maintain a competitive market for telecommunications by accelerating the pace at which high - quality and low-cost advanced telecommunications services are delivered to residents and busi- nesses. Significant Changes 2019-2023 CIP: Due to limited staffing, this project has shifted to start in FY 2019. Additionally, $0.3 million has been added to the following two years to address additional site locations. 444 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET FIBER OPTICS FUND Funding Sources Schedule Funding Source Fiber Optics Fund Total Prior FY 2019 Years Budget 167,165 1,074,344 FY 2019 Est. 50,000 775,000 300,000 167,165 1,074,344 50,000 775,000 300,000 FY 2022 0 0 Expenditure Schedule 0 5 Year CIP Total O 1,075,000 O 1,075,000 Beyond 5 Year CIP Total O 1,292,165 O 1,292,165 Project Phase Construction Design Total Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 133,727 1,074,344 50,000 775,000 300,000 0 33,429 0 0 0 0 0 0 167,156 1,074,344 50,000 775,000 300,000 0 0 0 FY 2024 5 Year CIP Total O 1,075,000 0 0 O 1,075,000 Beyond 5 Year CIP O 1,258,727 O 33,429 O 1,292,156 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Business & Economics Section: Culture of Innovation and Business Diversity Goal: B-4 Policy: B-4.1 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is categorically exempt form CEQA under section 15302. FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 445 CITY OF PALO ALTO FIBER OPTICS FUND Customer Connections FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 447 FIBER OPTICS FUND Technician installing new fiber optic cables Fund: Fiber Optics Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: FO -10000 Fiber Optics Customer Connections Description This project provides funding for the installation of fiber optic infrastructure for new service connections. Typical activities in this project include: purchasing, upgrading, and installing fiber optic cables, conduits, and splice enclosures at customer sites. Justification This project promotes the formation of a competitive market for telecommunications in Palo Alto, accelerating the pace at which high -quality, low-cost, advanced telecommunications ser- vices are delivered to businesses while limiting the negative impacts on Palo Alto's environment by using existing conduits and wood utility poles rather than adding additional infrastructure to support the system. Finally, it enables the Fiber Optics Fund to generate additional revenues through the enhanced use of its conduits and poles. Supplemental Information The cost to the Fiber Optics Fund associated with new service connections and the City's cost of ownership are billed to the requesting parties. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Fiber Optics Fund Other N/A 51,056 115,000 50,000 50,000 50,000 50,000 50,000 250,000 N/A 200,000 45,000 200,000 200,000 200,000 200,000 200,000 1,000.000 0 0 N/A N/A Total N/A 251,056 160,000 250,000 250,000 250,000 250,000 250,000 1,250,000 0 N/A 448 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET FIBER OPTICS FUND Expenditure Schedule Project Phase Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 251,056 160,000 250,000 250,000 250,000 250,000 250,000 1,250,000 N/A 251,056 160,000 250,000 250,000 250,000 250,000 250,000 1,250,000 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Business & Economics Section: Culture of Innovation and Business Diversity Goal: B-4 Policy: B-4.1 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is categorically exempt form CEQA under section 15302. N/A N/A FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 449 CITY OF PALO ALTO GAS FUND CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 451 Overview The City of Palo Alto is the only municipality in California that operates a full suite of City - owned utility services. The municipal natural gas distribu- tion system began operation in 1917 and provides safe, reliable, and cost effective gas service to residents and customers of Palo Alto. For the 2020-2024 Capital Improvement Program (CIP), approximately $35.5 million is projected, with $3.3 million allo- cated in Fiscal Year 2020. Over- all, a total of eight projects are planned for the 5 -year CIP. Gas Fund Capital Expendiures $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 / / • I i I 1 • I • I • 1 ♦ ♦ • ♦ • ♦ • I • • • I ♦ • • ♦ •; • ♦ ii ii • • i I 1111 FY 2016 Actuals FY 2018 Actuals FY 2020 Adopted FY 2022 Projected FY 2024 Projected Major projects funded in the 2020-2024 CIP include Gas Main Replacements (cumulative total of $23.9 million), Gas System, Customer Connections ($7.1 million), and Gas Meters and Regula- tors ($1.3 million). The budget for the Gas Fund CIP can be categorized into three separate types of projects: Customer Connections, Gas Main Replacements, and System Improvements. Infrastructure Inventory CLASSIFICATION QUANTITY Total miles of gas main distribution system 210 Total miles of gas service extension to resi- 176 dents and businesses Number of gas receiving stations 4 Natural Gas System MATERIAL TYPE MILES OF SERVICES IN SYSTEM (AVG 53'/ MILES OF MAINS IN SYSTEM NUMBER OF SERVICES IN SYSTEM SERVICE) Steel Plastic, PVC Plastic, PE Plastic, ABS Plastic, Other Other TOTAL 63.14 34.12 113.38 0.38 0.01 0 210.75 1,784 708 14,071 82 67 817 17,529 17.91 7.107 141.24 0.82 0.67 8.20 175.96 452 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET GAS FUND Customer Connections As customers continually change their gas needs due to equipment additions, new construc- tion, building expansions, building remodels, tear -downs and rebuilds, and new building occu- pancy types, the gas system must evolve to meet these needs. The Gas System Customer Connections project, which is one of the largest recurring projects within the Gas Fund ($1.3 million in Fiscal Year 2020, $7.1 million over the 2020-2024 CIP), is accounted for within this cat- egory. This project allows for the completion of work required to meet the needs of customers who have applied for new or upgraded gas service. The Gas Fund pays for a portion of this proj- ect, while remaining costs are supported by reimbursements from customers for project work performed by the City. Recent Accomplishments • In Fiscal Year 2018, the Utilities Gas Division completed approximately 95 customer service projects, at a cost of $1.0 million. 2020-2024 Capital Improvement Program Recurring Projects A total of $7.1 million is programmed for Customer Connections recurring projects in the 2020- 2024 CIP, with $1.3 million allocated in Fiscal Year 2020. Recurring projects in this category include the following: . Gas System, Customer Connections (Fiscal Year 2020: $1.3 million; 5 -Year CIP: $7.1 million) Gas Main Replacements The Gas Main Replacements (GMR) category accounts for the replacement of inadequately - sized and structurally deficient gas mains that are subject to corrosion or reaching the end of their expected life. The Utilities Department coordinates with the Public Works Department's street maintenance projects to minimize damage to the City's pavement and maximize cost effi- ciency. In the next five years, it is anticipated that 90,391 linear feet of gas mains, or eight per- cent of the entire system, will be replaced. The 2020-2024 CIP includes $23.9 million in funding for projects within this category. Recent Accomplishments • Completion of the construction of approximately 19,500 linear feet of natural gas mains and 370 natural gas service pipelines under the Gas Main Replacement (GMR) 22 and Upgrade Downtown projects. • Began design of the Gas Main Replacement 23 project within business districts to replace approximately 20,000 linear feet of natural gas mains and 350 natural gas service pipelines made of Polyvinyl Chloride (PVC). GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 453 GAS FUND 2020-2024 Capital Improvement Program Non -Recurring Projects Four GMR projects are included in the 2020-2024 CIP (Fiscal Year 2020: $0.9 million; 5 -Year CIP: $23.9 million). System Improvements To ensure reliable gas services for the City of Palo Alto residents and customers, gas infrastruc- ture must be replaced upon reaching the end of its expected life. The System Improvements category includes four projects during the 2020-2024 CIP at a total cost of $5.0 million, with $1.6 million allocated in Fiscal Year 2020. Recent Accomplishments ▪ Completed design of the Acrylonitrile Butadiene Styrene (ABS)/Tenite natural gas service replacement project to replace approximately 130 natural gas service pipelines at various locations within the city. • Completed design of Phase II of the Crossbore Gas Safety Program to inspect sanitary sewer laterals for potential damage during natural gas pipeline installation. 2020-2024 Capital Improvement Program Recurring Projects There are three funded recurring projects in the System Improvements category in the 2020- 2024 CIP: ▪ Gas Distribution System Improvements (Fiscal Year 2020: $0.5 million, 5 -Year CIP: $2.5 million) • Gas Equipment and Tools (Fiscal Year 2020: $0.1 million, 5 -Year CIP: $0.5 million) • Gas Meters and Regulators (Fiscal Year 2020: $0.3 million, 5 -Year CIP: $1.3 million). Non -Recurring Projects There is one non -recurring project in the System Improvements category in the 2020-2024 CIP: • Gas ABS/Tenite Replacement (Fiscal Year 2020: $0.3 million) Please refer to the City of Palo Alto Utilities webpage to confirm project details: http://www.cityofpaloalto.org/gov/depts/utl/projects/default.asp 454 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET GAS FUND Summary of Capital Activity GAS FUND Project Number Project Title Source of Funds Other Revenues GS -80017 FY 2018 Actuals Gas System, Customer Connections 1,067,979 Other Revenue Total Total Sources Use of Funds Customer Connections GS -80017 Gas System, Customer Connections GS -03009 System Extensions - Unreimbursed Customer Connections Total Gas Main Replacements GS -12001 GS -13001 GS -14003 GS -15000 Gas Main Replacement - Project 22 Gas Main Replacement - Project 23 Gas Main Replacement - Project 24 Gas Main Replacement - Project 25 Gas Main Replacements Total FY 2019 Estimate FY 2020 Adopted FY 2021 FY 2022 775,000 1,111, 303 1,144, 642 5 -Year FY 2023 FY 2024 Total 1,178,981 1,200,000 1,236,000 5,870,926 1,067,979 775,000 1,111,303 1,144,642 1,178,981 1,200,000 1,236,000 5,870,926 1,067,979 775,000 1,111,303 1,144,642 1,178,981 1,200,000 1,236,000 5,870,926 1,035,755 900,000 1,342,415 1,382,688 1,424,169 1,466,894 1,510,901 7,127,067 44,706 40,000 0 0 0 0 0 0 1,080,461 940,000 1,342,415 1,382,688 1,424,169 1,466,894 1,510,901 7,127,067 1,186,940 9,433,799 0 0 0 0 0 0 22,082 150,000 850,000 10,000,000 0 0 0 10,850,000 0 0 0 0 2,000,000 9,000,000 0 11,000,000 0 0 0 0 0 0 2,000,000 2,000,000 1,209,022 9,583,799 850,000 10,000,000 2,000,000 9,000,000 2,000,000 23,850,000 System Improvements GS -18000 Gas ABS/Tenite Replacement Project 0 1,923,000 300,000 0 0 0 0 300,000 GS -11002 Gas Distribution System Improvements 135,825 9,000 500,000 500,000 500,000 500,000 500,000 2,500,000 GS -14004 Gas Distribution System Model 732 29,357 0 0 0 0 0 0 GS -13002 Gas Equipment and Tools 50,000 350,000 100,000 100,000 100,000 100,000 100,000 500,000 GS -80019 Gas Meters and Regulators 77,968 50,000 250,000 250,000 250,000 250,000 250,000 1,250,000 GS -15001 Security at City's Gas Receiving Stations 6,167 41,534 0 0 0 0 0 0 270,692 2,402,891 1,150,000 850,000 850,000 850,000 850,000 4,550,000 System Improvements Total Total Uses 2,560,175 12,926,690 3,342,415 12,232,688 4,274,169 11,316,894 4,360,901 35,527,067 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 455 CITY OF PALO ALTO c ntiti t Arbore u. Rome tun.: ct.o tt 3 34 3 A A r -c 6 Gas Main Replacement (G MR) Projects FY 2020 (No Construction Projects) FY 2021 (GMR 23) FY 2022 (No Construction Projects) FY 2023 (GMR 24) FY 2024 (No C onstructi on Projects) A.re,l,,kgm ;a - mom s aYshore 14.14,9 t kai, a no si BaYshore .1; „e� ,.,.5 ., R o h d i 95 1. p r e� , d _ 6 T h e City of Palo Alto GAS FUND MAP FY 2020to FY 2024 CAPITAL IMPROVEMENT PROGR AM This m ap is a product of the City of Palo Alto GIS G AS FUND • CIT Y OF P ALO ALTO FISC AL YEAR 2020 ADOPTED CAPITAL BUDGET 457 S antos, 2019-04-10 11:34.59 Gas Fund Map 2020-2024(11cc-m aps1 Enc omp ass ldmin1P ers onal\gs vi ew.mdb) This d ocument is a graphic representation only of bes t av ailable s ourc es. Th e City of Pal o Alt o assumes no r esponsibility for any err ors. ©1989 to 2016 City of Pal o Me CITY OF PALO ALTO GAS FUND Customer Connections GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 459 GAS FUND Fund: Gas Fund - Operating Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: GS -80017 Gas System Gas System, Customer Connections Description This funding allows for the Gas Distribution System to be extended in order to provide gas ser- vice to new customers and augment service to customers with increased natural gas demands. Improvements include new mains, services, valves, regulators, meters, and accessories. Justification This project upgrades infrastructure to provide gas service connections to new customers, meet changes in existing customer service demands, and respond to changes in gas service require- ments due to new development or redevelopment. This project is funded partially from reim- bursements by customers. Significant Changes 2015-2019 CIP: Project was retitled from Gas Systems Extensions. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Gas Fund Other Total N/A 265,371 N/A 1,078,935 N/A 1,344,306 125,000 231,112 238,046 245,188 266,894 274,901 1,256,141 775.000 1,111,303 1,144,642 1,178,981 1,200,000 1,236,000 5,870,926 900,000 1,342,415 1,382,688 1,424,169 1,466,894 1,510,901 7,127,067 0 0 0 N/A N/A N/A 460 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET GAS FUND Expenciture Schec ule Prior FY 2019 Project Phase Years Budget FY 2019 Est. FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 1,344,306 900,000 1,342,415 1,382,688 1,424,169 1,466,894 1,510,901 7,127,067 N/A 1,344,306 900,000 1,342,415 1,382,688 1,424,169 1,466,894 1,510,901 7,127,067 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 461 CITY OF PALO ALTO GAS FUND Gas Main Replacements GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 463 GAS FUND Installation of new HDPE gas service main Fund: Gas Fund - Operating Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2016 Initial Project Completion: Winter 2018 Revised Project Start: Summer 2019 Revised Project Completion: Winter 2021 Project Number: GS -13001 Gas Main Replacement -Project 23 Description This project replaces approximately 27,136 linear feet (which represents 1.8% of the City's Gas Distribution System) of gas mains that may be leaking, inadequately -sized, and/or structurally deficient. These replacements are located on various streets in Evergreen Park, College Terrace, Ventura, Green Acres, and Midtown neighborhoods. Staff identifies problematic mains/services by researching maintenance and leak histories, analyzing performance of the entire Gas Distri- bution System, and considering risks ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services located in business districts and steel mains and services with ineffective corrosion protection, also known as cathodic protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities located within business districts that have been assigned the highest probability and consequence scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities webpage for the most recent project details. 464 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET GAS FUND Significant Changes 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewater construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bid- ders and higher prices on construction projects due to the increased demand for construction services. Revised total project estimate to $11.0 million, an increase of $3.8 million, due to higher construction costs. The project scope has also increased by 7,136 in linear footage. 2019-2023 CIP: The budget has been revised to account for construction cost escalation. 2018-2022 CIP: The construction is postponed to start in FY 2018 due to GMR 22 being delayed. Funding Sources Schedule Funding Source Gas Fund Total Prior Years 64,581 FY 2019 Budget 550,000 FY 2019 Est. 150,000 FY 2020 FY 2021 850,000 10,000,000 64,581 550,000 150,000 850,000 10,000,000 FY 2022 0 0 FY 2023 Expenciture Schec ule 0 0 FY 2024 5 Year CIP Total O 10,850,000 O 10,850,000 Beyond 5 Year CIP Total 0 11,064,581 O 11,064,581 Project Phase Construction Design Total Prior Years 51,664 12,915 64,579 FY 2019 I FY 2019 Budget Est. 50,000 500,000 550,000 150,000 0 150,000 FY 2020 FY 2021 850,000 10,000,000 0 0 850,000 10,000,000 FY 2022 FY 2023 FY 2024 5Year CIP Beyond 5 Total Year CIP O 0 0 10,850,000 0 0 0 0 O 0 0 10,850,000 Total O 11,051,664 0 12,915 O 11,064,579 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 465 GAS FUND Installation of new HDPE gas service main Fund: Gas Fund - Operating Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2022 Revised Project Completion: Fall 2023 Project Number: GS -14003 Gas Main Replacement -Project 24 Description This project replaces approximately 24,030 linear feet (which represents 2.1% of the City's Gas Distribution System) of leaking, inadequately -sized, and structurally deficient gas mains and services located on various streets in neighborhoods of the Stanford Research Park, Green Acres, Charleston Terrace, and the Stanford Industrial business districts. Staff identifies prob- lematic mains/services by researching maintenance and leak histories, analyzing performance of the entire Gas Distribution System, and considering risks ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services located in business districts and steel mains and services with ineffective corrosion protection, also known as cathodic protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities, located within business districts that have been assigned the highest probability and consequence scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities webpage for the most recent project details. 466 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET GAS FUND Significant Changes 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewater construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bid- ders and higher prices on construction projects due to the increased demand for construction services. Revised total project estimate to $11.0 million, an increase of $3.8 million, due to higher construction costs. Project scope increased by 4,030 in linear footage. 2019-2023 CIP: The budget has been revised to account for construction cost escalation. 2018-2022 CIP: Due to delays of GMR 22 and GMR 23, GMR 24 is being postponed to FY 2019. Funding Sources Schedule Funding Source Gas Fund Total Prior Years 0 0 FY 2019 Budget 0 0 FY 2019 Est. 0 0 FY 2020 0 0 FY 2021 FY 2023 O 2,000,000 9,000,000 O 2,000,000 9,000,000 Expenciture Schec ule FY 2024 5 Year CIP Total O 11,000,000 O 11,000,000 Beyond 5 Year CIP Total 0 11,000,000 O 11,000,000 Project Phase Construction Design Total Prior Years 0 0 0 FY 2019 FY 2019 Budget Est. 0 FY 2020 0 0 0 FY 2021 FY 2022 FY 2023 O 0 9,000,000 O 2,000,000 0 O 2,000,000 9,000,000 FY 2024 5 Year CIP Total O 9,000,000 O 2,000,000 O 11,000,000 Beyond 5 Year CIP Total O 9,000,000 0 2,000,000 O 11,000,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 467 GAS FUND New gas service meter and regulating equipment Fund: Gas Fund - Operating Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2018 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2024 Revised Project Completion: Winter 2026 Project Number: GS -15000 Gas Main Replacement -Project 25 Description This project replaces approximately 21,623 linear feet (which represents 1.9% of the City's Gas Distribution System) of leaking, inadequately -sized, and structurally deficient gas mains and services located on various streets in the neighborhoods of Palo Verde, Midtown, Evergreen, and Ventura. Staff identifies problematic mains/services by researching maintenance and leak histories, analyzing performance of the entire Gas Distribution System, and considering risks ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services, also known in the industry as cathodic protection, located in business districts and steel mains and services with ineffective corrosion protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities located within business districts that have been assigned the highest probability and consequence scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities webpage for the most recent project details. 468 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET GAS FUND Significant Changes 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewater construction project every other year instead of annually to reduce the amount of construction when prices are high. Revised total project estimate to $12.0 million, an increase of $3.8 million, due to higher construction costs. In the last few years there have been fewer bidders and higher prices on construction projects due to the increased demand for con- struction services. 2019-2023 CIP: The budget has been revised to account for construction cost escalation. 2018-2022 CIP: Project postponed to begin in FY 2020 due to GMR 22 being delayed. Funding Sources Schedule Funding Source Gas Fund Total Prior Years 0 0 FY 2019 Budget 0 0 FY 2019 Est. 0 0 FY 2020 0 0 FY 2021 0 0 FY 2023 Expenciture Schec ule FY 2024 5 Year CIP Total Beyond 5 Year CIP Total 0 2,000,000 2,000,000 10,000,000 12,000,000 O 2,000,000 2,000,000 10,000,000 12,000,000 Project Phase Construction Design Total Prior Years 0 0 0 FY 2019 FY 2019 Budget Est. 0 FY 2020 0 0 0 FY 2021 0 0 01 FY 2022 FY 2023 0 0 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total O 0 0 10,000,000 10,000,000 0 2,000,000 2,000,000 0 2,000,000 O 2,000,000 2,000,000 10,000,000 12,000,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 469 CITY OF PALO ALTO GAS FUND System Improvements GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 471 GAS FUND Installed HDPE gas service pipe Fund: Gas Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Winter 2018 Initial Project Completion: Summer 2019 Revised Project Start: Revised Project Completion: Project Number: GS -18000 Gas ABS/Tenite Replacement Project Description This project will replace the remaining known acrylonitrile-butadiene-styrene (ABS) or tenite gas pipes, which includes approximately 130 gas services. These gas services are located in var- ious neighborhoods throughout the City. The Distribution Integrity Management Plan (DIMP) has identified ABS/tenite gas pipes as a priority to be replaced. Justification Over time ABS pipes develop an elliptical shape with brittle sidewalls and have become vulner- able to rapid crack propagation failure. In addition, these services do not have tracer wires and are hard to locate. This project is needed to reduce the City's liability exposure due to material failure or damage caused by construction dig -ins. Supplemental Information The City of Palo Alto's Distribution Integrity Management Plan (DIMP) mathematical model is used to evaluate risks presented by ABS and tenite material with high probability and conse- quence scores. The number of gas services is subject to change upon further validation. Significant Changes 2020-2024 CIP: The number of gas services with ABS or tenite gas pipes was updated from 160 to 130. The number of gas services has been changed using the most up to date information in our GIS system. 2019-2023 CIP: The number of gas services with ABS or tenite gas pipes was updated from 250 to 160. 472 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET GAS FUND Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Gas Fund O 2,223,116 1,923,000 300,000 0 0 0 O 300,000 O 2,223,000 Total O 2,223,116 1,923,000 300,000 0 0 Expenditure Schedule 0 O 300,000 O 2,223,000 Project Phase Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5Year CIP Total Beyond 5 Year CIP Construction Total O 2,223,116 1,923,000 300,000 O 2,223,116 1,923,000 300,000 0 0 0 0 0 0 O 300,000 O 300,000 O 2,223,000 O 2,223,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 473 GAS FUND Gas system improvements Fund: Gas Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: GS -11002 Gas Distribution System Improvements Description This project provides funding as needed to improve the Gas Distribution System. Typical activi- ties include: increasing distribution system capacity for load growth, replacing deteriorated cap- ital facilities, re-configuring/adding to the system to improve service reliability, conducting research related to performance of the Gas Distribution System or its various components, and making general improvements to the system. Justification Gas Distribution System reliability and adequate capacity are critical to providing a high level of service to customers. When service interruptions occur, customers may experience significant economic losses. The City must continuously evaluate service reliability needs and make improvements to the system to maintain top-level service to City customers. Significant Changes 2020-2024 CIP: Project funding increased in Fiscal Years 2020 to 2024 by $254,000 each year. This project has been consolidated with GS -03009 as the project activities are similar in nature. Funding Sources Schedule Prior Funding Source Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Gas Fund Total N/A N/A 8,980 9,000 500,000 500,000 500,000 500,000 500,000 2,500,000 8,980 9,000 500,000 500,000 500,000 500,000 500,000 2,500,000 0 0 N/A N/A 474 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET GAS FUND Expenciture Schec ule Prior FY 2019 Project Phase Years Budget FY 2019 Est. 500,000 500,000 500,000 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 8,980 9,000 500,000 500,000 2,500,000 N/A 8,980 9,000 500,000 500,000 500,000 500,000 500,000 2,500,000 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 475 GAS FUND Fund: Gas Fund - Operating Category: System Improvements Project Location: N/A Managing Department: Utilities Initial Project Start: Fall 2014 Initial Project Completion: Fall 2016 Revised Project Start: Fall 2015 Revised Project Completion: Summer 2019 Project Number: GS -14004 GASWorks model snapshot example of a flow element type valve Gas Distribution System Model Description This project funds development of a computerized geographic information system (GIS) based natural gas distribution system model, installation and testing of the model, and staff training. Justification A GIS based computerized natural gas distribution system model will significantly improve engi- neering staff's ability to analyze the performance of the distribution system, predict gas flow and pressures at any location within the system, foresee possible affects of additional loads, and provide a scientific basis for sizing new gas mains. Supplemental Information The model will also facilitate managing the distribution systems' risks determined by the City of Palo Alto Distribution Integrity Management Plan (DIMP). Significant Changes 2020-2024 CIP: Funding for professional services moved to the Gas Fund Operating budget. Project to be closed by end of FY 2019. 2019-2023 CIP: Additional funding was added for professional services in Fiscal Years 2019 through 2021. 476 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET GAS FUND Funding Sources Schedule Funding Source Gas Fund Total Prior FY 2019 Years Budget 43,971 29,357 29,357 0 0 43,971 29,357 29,357 0 0 FY 2022 0 0 0 Expenciture Schedule FY 2024 0 0 5 Year CIP Total 0 0 Beyond 5 Year CIP Total 73,328 O 73,328 Project Phase Construction Design Total Prior Years 7,405 36,563 43,968 FY 2019 Budget 29,357 0 29,357 FY 2019 Est. 29,357 0 29,357 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 FY 2023 0 0 0 0 0 FY 2024 0 0 0 5Year CIP Total 0 0 0 Beyond 5 Year CIP Total 0 36,762 O 36,563 O 73,325 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7,1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 477 GAS FUND Fund: Gas Fund - Operating Category: System Improvements Project Location: Municipal Service Center Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: GS -13002 New HDPE gas pipe being fused prior to installation Gas Equipment and Tools Description This project funds the purchase of polyethylene (PE) fusion equipment and tools, directional boring/locating equipment and tools, and general shop equipment and tools. Justification In order to safely operate and maintain a natural gas distribution system and support operating personnel safety and productivity, PE fusion, directional boring/locating, and general equip- ment and tools need to be upgraded on an annual basis. Significant Changes 2019-2023 CIP: Project funding increased to include purchase of new tapping and stopping equipment for Operations. This equipment is required to safely interrupt the flow of gas without performing large shutdowns of service to customers. 2015-2019 CIP: Project was retitled from General Shop Equipment and Tools. Funding Sources Schec ule Funding Source Prior Years FY 2019 Buda -: FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5YearCIP Total Beyond 5 Year CIP Total Gas Fund Total N/A 350,000 350,000 100,000 100,000 100,000 100,000 100,000 500,000 N/A 350,000 350,000 100,000 100,000 100,000 100,000 100,000 500,000 0 N/A N/A 478 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET GAS FUND Expenciture Schec ule Prior FY 2019 Project Phase Years Budget FY 2019 Est. 100,000 100,000 100,000 100,000 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 350,000 350,000 100,000 500,000 N/A 350,000 350,000 100,000 100,000 100,000 100,000 100,000 500,000 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 479 GAS FUND Gas Meters and Regulators Fund: Gas Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: GS -80019 Gas Meters and Regulators Description This project provides replacement of the existing meters and regulators at approximately 1,000 meter sets per year. Justification The meter replacement program ensures accuracy of gas consumption measurement, reduces possible revenue loss due to under -registering gas, and provides customers with accurate monthly bills. The program exchanges large meters (630 cubic feet per hour and larger) every 10 years and smaller meters every 17 to 20 years. Significant Changes 2020-2024 CIP: The number of meters replaced annually was updated from 2,000 to 1,000 meters and the annual funding has been reduced to $250,000 throughout the 2020-2024 CIP. The division has adjusted the replacement number and budget accordingly after reviewing their workload and available resources. Funding Sources Schedule Prior FY 2019 FY 2019 Funding Source Years Budget Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Gas Fund Total N/A 425,456 50,000 250,000 250,000 250,000 250,000 250,000 1,250,000 N/A 425,456 50,000 250,000 250,000 250,000 250,000 250,000 1,250,000 0 0 N/A N/A 480 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET GAS FUND Expenciture Schec ule Project Phase Prior Years FY 2019 Budget FY 2019 Est. FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 425,456 50,000 250,000 250,000 250,000 250,000 250,000 1,250,000 N/A 425,456 50,000 250,000 250,000 250,000 250,000 250,000 1,250,000 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 481 CITY OF PALO ALTO STORM WATER MANAGEMENT FUND CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 483 STORMWATER MANAGEMENT FUND Overview The Stormwater Management Fund Capital Improvement Program (CIP) accounts for activities related to the improvement of the City's storm drain system (including pipelines, manholes, catch basins, and pump stations). The 2020-2024 CIP includes projects totaling $15.8 million with Fiscal Year 2020 projects totaling $4.5 million. The budget for the Stormwater Manage- ment CIP is divided into two categories: Capacity Improvements (projects to upgrade the con- veyance capacity of the storm drain system as a whole) and System Rehabilitation (projects for the replacement and rehabilitation of the existing storm drain infrastructure). In April 2017, the Storm Water Management Fee was approved by a majority of property owners via a ballot -by -mail process, establishing a base rate of $13.65 per Equivalent Residential Unit (ERU) per month along with a provision that the City Council could increase the rate on an annual basis by the local inflation rate (as measured by the Consumer Price Index) or 6%, which- ever is less. Under the provisions of the ballot measure, the fee is recommended to be increased by 4.5%, from $14.05 in FY 2019 to $14.45 per ERU for Fiscal Year 2020. Capacity Improvements The Capacity Improvements cat- egory accounts for new or enhanced infrastructure added to the storm drain system, increasing its capacity to convey stormwater runoff to local creeks and San Francisco Bay. In Fiscal Year 2015, an update to the Storm Drain Master Plan resulted in the identification of $98.0 mil- Stormwater Management Fund Capital Expenditures $6,000,000 $4,000,000 $2,000,000 $0 • • • S FY 2016 FY 2018 FY 2020 FY 2022 FY 2024 Actuals Actuals Adopted Projected Projected lion in additional recommended storm drainage improvements, with $22.0 million identified as high -priority projects. With the passage of the 2017 Storm Water Management Fee ballot mea- sure, 13 drainage improvement projects will be recommended over the next 13 years. Recent Accomplishments Initiated design of the Loma Verde Avenue Trunk Line Improvements project, the first of the 13 high -priority projects included in the 2017 Storm Water Management Fee ballot measure. 2020-2024 Capital Improvement Program Recurring Projects There are no recurring Capacity Improvement projects scheduled. 484 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET STORMWATER MANAGEMENT FUND Non -Recurring Projects There are six projects in this category during the 2020-2024 CIP: • Corporation Way System Upgrades and Pump Station (Fiscal Year 2020: $0.2 million; 5 -Year CIP: $3.1 million) • East Meadow Drive System Upgrades (5 -Year CIP: $0.5 million) • Loma Verde Avenue Trunk Line Improvements (Fiscal Year 2020: $2.3 million; 5 -Year CIP: $2.3 million) • Louis Road System Upgrades (5 -Year CIP: $2.4 million) ▪ West Bayshore Road Pump Station (Fiscal Year 2020: $0.2 million; 5 -Year CIP: $1.3 million) • West Bayshore Road Trunk Line Improvements (5 -Year CIP: $2.1 million) Improvements to the trunk storm drain pipelines along Loma Verde Avenue to the Matadero Creek Pump Station will increase capacity, benefiting a watershed area of 1,250 -acres including the Midtown and Palo Verde neighborhoods. The upgrade of pipes located under East Meadow Drive between East Meadow Circle and the Adobe Pump Station will reduce flooding in the area. The design and construction of the two new pump stations at Corporation Way and West Bayshore Road will reduce flooding where stormwater is discharged into Adobe Creek. System Reha ai l itation The System Rehabilitation category accounts for the replacement or rehabilitation of deterio- rated components of the storm drain system. Funding is budgeted annually to replace or reha- bilitate storm drain pipelines, manholes, catch basins, and pump station equipment. Funding is also budgeted for system modifications needed to accommodate new operational require- ments, such as the mandate in the Municipal Regional Stormwater Discharge Permit to incorpo- rate trash capture devices into the storm drain system to reduce the amount of trash entering local creeks and San Francisco Bay. Infrastructure Inventory CLASSIFICATION QUANTITY Storm drain pipelines Catch Basins Manholes Stormwater pump stations 130 miles 3,000 800 8 2020-2024 Capital Improvement Program Recurring Projects The 2020-2024 CIP includes funding for one project in this category: Storm Drain System Replacement and Rehabilitation (Fiscal Year 2020: $1.7 million; 5 -Year CIP: $3.9 million), focused on the replacement and rehabilitation of the existing storm drain pipelines, manholes, and catch basins. STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 485 STORMWATER MANAGEMENT FUND Non -Recurring Projects There are no non -recurring System Rehabilitation projects scheduled. Summary of Capital Activity STORMWATER MANAGEMENT FUND Project Number Use of Funds Project Title FY 2018 Actuals FY 2019 Estimate FY 2020 Adopted FY 2021 5 -Year FY 2022 FY 2023 FY 2024 Total Capacity Improvements SD -11101 SD -21000 Channing Avenue/Lincoln Avenue Storm Drain Improvements Corporation Way System Upgrades and Pump Station 118,516 0 0 0 0 0 0 0 0 40,000 231,000 1,271,000 1,624,000 0 0 3,126,000 SD -22000 East Meadow Drive System Upgrades 0 0 0 86,100 434,000 0 0 520,100 SD -19000 Loma Verde Avenue Trunk Line Improvements 0 340,913 2,340,000 0 0 0 0 2,340,000 SD -24000 Louis Road System Upgrades 0 0 0 0 0 0 2,446,000 2,446,000 SD -13003 Matadero Creek Storm Water Pump Station and 4,618,573 934,000 0 0 0 0 0 0 Trunk Line Improvements SD -20000 West Bayshore Road Pump Station 0 40,000 231,000 1,068,400 0 0 0 1,299,400 SD -23000 West Bayshore Road Trunk Line Improvements 0 0 0 0 0 2,109,000 0 2,109,000 Capacity Improvements Total 4,737,089 1,354,913 2,802,000 2,425,500 2,058,000 2,109,000 2,446,000 11,840,500 System Rehabilitation SD -06101 Storm Drain System Replacement and Rehabilitation System Rehabilitation Total 429,112 1,495,277 1,704,481 524,000 558,000 575,000 580,000 3,941,481 429,112 1,495,277 1,704,481 524,000 558,000 575,000 580,000 3,941,481 Total Uses 5,166,201 2,850,190 4,506,481 2,949,500 2,616,000 2,684,000 3,026,000 15,781,981 486 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET City of Palo Alto 2020-2024 Adopted Stormwater Management Projects an C.1 1io ens Ct 1 • Sim o, W *Nina Placa 6neraon Ci CiafB owe Sevysan L1 I sf Bayyhow Road NlesF BaYSh Road P17f gaYyhor e Road Rkshor RYabo d Ff aWaY Wa 8ayg4 uaWay o Qe Road Maid ono- , 7 G rea r Roa d Lau u: Road Lour: Road Legend David Avenue SD -19000: Lama Verde Avenue Trunk Lin e Impro vements SD -20000: Wes t Bays hare Road Pump Station - SD-21000: Corporation Way Sys tem Upgrades and Pump Station SD -22000: East Meadow Drive System Upgrades SYaning r. .e SD -23000: West Baysho re Road Trunk Line Improvements - SD -24000: Louis Road System Upgrades * SD -06101: Storm Draina ge System Replacement and Rehabilitation (Various Locations) Pr nGains •Jann:e W ay RG8 E ac ed asf gayybor e Road Wak aga. crg rea a YShm RZR6Y ti Leal nenseeow Circl e r eap cree C ELupine .a men ue Arbutus A venue Ross Road B ▪ III el w Li gayyyola Roa 6 gaYsfi°ra FreaWay E -_ W 'f1p� Free way .. . ay Gro ve A venue Se( CITY OF PALO ALTO STORMWATER MANAGEMENT FUND Capacity Improvements STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 489 STORMWATER MANAGEMENT FUND E. Bayshore Road at Corporation Way, 2017 Fund: Stormwater Management - Operating Category: Capacity Improvements Project Location: East Bayshore Road- from Corporation Way to Adobe Creek Managing Department: Public Works Initial Project Start: Summer 2020 Initial Project Completion: Winter 2021 Revised Project Start: Revised Project Completion: Project Number: SD -21000 Corporation Way System Upgrades and Pump Station Description This project provides funding for the design of a new small pump station with 25 cubic feet per second capacity and the upgrade of 700 linear feet of storm drain pipe to 30 -inch High Density Polyethylene. Justification The invert elevations of the existing storm drain lines are lower than the outfall and, as a result, this area is subject to flooding problems. Adding a pump in advance of the outfall will eliminate the routine flooding along East Bayshore Road and upsizing the pipe from 21 inches will elimi- nate ponding and increase capacity to convey runoff from a 10 -year storm event. Due to hydraulics requirements, the pump station will be constructed before the storm drain line will be replaced. The pump station design is scheduled in Fiscal Year 2020, construction in Fiscal Year 2021, and associated pipe upgrades are scheduled in Fiscal Year 2022 due to funding con- straints. Supplemental Information This project is funded by the Storm Water Management Fee approved via a ballot measure by Palo Alto voters in April 2017. On the ballot, this project is referred to as 2. Corporation Way/E. Bayshore Road Pump Station to Adobe Creek. The need for this project was identified in Fiscal Year 2015 in the Storm Drain Master Plan dated June 2015. The funding amount is based on the engineer's cost estimate prepared for the Storm Drain Master Plan, which references the 2014 Current Construction Cost, Saylor Publications Inc. 490 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET STORMWATER MANAGEMENT FUND Significant Changes 2020-2024 CIP: Design and construction expenses have been adjusted by an annual 3% for escalation. 2019-2023 CIP: Previously split between Storm Drainage Pump Stations to Adobe Creek (SD - 20000) and Storm Drainage System Upgrades -East Bayshore Road and East Meadow Drive (SD -22000), the scope of this project was combined in alignment with the 13 projects approved in April 2017 as part of the Storm Water Management Fee ballot measure. Funding Sources Schedule Funding Source Stormwater Management Fund Total Prior Years FY 2019 Budget FY 2019 Est. 0 0 40,000 40,000 231,000 1,271,000 1,624,000 O 40,000 40,000 231,000 1,271,000 1,624,000 Expenciture Schec ule 0 5 Year CIP Total O 3,126,000 O 3,126,000 Beyond 5 Year CIP Total O 3,166,000 O 3,166,000 Project Phase Construction Design Total Prior FY 2019 Years Budget FY 2019 Est. 0 0 0 0 0 1,271,000 1,624,000 0 40,000 40,000 231,000 0 0 O 40,000 40,000 231,000 1,271,000 1,624,000 0 FY 2024 5 Year CIP Total O 2,895,000 O 231,000 O 3,126,000 Beyond 5 Year CIP Total O 2,895,000 0 271,000 O 3,166,000 Operating Impact This project is anticipated to impact operating expenses in the future with costs for electricity to serve the pump station; future routine inspections; and maintenance of the mechanical, elec- trical, and fiber operating systems. As these costs are quantified, and if the department deter- mines they cannot be absorbed within the available maintenance schedule and annual operating budget, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Planning and Transportation Commission Storm Water Management Oversight Committee Environmental Impact Analysis: This project is expected to have an exemption from CEQA under Section 15302. STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 491 STORMWATER MANAGEMENT FUND Fund: Stormwater Management - Operating Category: Capacity Improvements Project Location: East Meadow Drive from East Meadow Circle to Adobe Creek Pump Station Managing Department: Public Works Initial Project Start: Winter 2021 Initial Project Completion: Winter 2022 Revised Project Start: Revised Project Completion: Project Number: SD -22000 East Meadow Drive East Meadow Drive System Upgrades Description This project provides funding for the upgrade of approximately 400 linear feet of 36 -inch pipe located in East Meadow Drive between East Meadow Circle and the Adobe Pump Station. Justification Upgrading this segment of pipe to 48 -inches will reduce flooding, contain runoff from a 10 -year storm event, and allow for upstream improvements at a later date. Along with the new pipelines, this project will also replace storm drain manholes, reconnect and/or install new inlets, and con- nect lines to the pump station. Supplemental Information This project is funded by the Storm Water Management Fee approved via a ballot measure by Palo Alto voters in April 2017. On the ballot, this project is referred to as 7. East Meadow Drive to Adobe Creek Pump Station capacity upgrades. The need for this project was identified in Fiscal Year 2015 and ranked as highest priority on the Storm Drain Master Plan dated June 2015. The funding amount shown here is based on the engineer's cost estimate prepared for the Storm Drain Master Plan, which references the 2014 Current Construction Cost, Saylor Publications Inc. Significant Changes 2020-2024 CIP: Design and construction expenses were adjusted by 3% to account for escala- tion. 2019-2023 CIP: Previously incorporating two separate projects, the scope of this project was separated in alignment with the 13 projects approved in April 2017 as part of the Storm Water Management Fee ballot measure. SD -22000 was renamed East Meadow Drive System 492 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET STORMWATER MANAGEMENT FUND Upgrades from the previous title Storm Drainage System Upgrades - East Bayshore Road and East Meadow Drive in the 2018-2022 CIP. Funding Sources Schedule Funding Source Stormwater Management Fund Total Prior Years 0 0 FY 2019 Budget 0 0 FY 2019 Est. 0 0 FY 2020 5 Year CIP FY 2021 FY 2022 FY 2023 FY 2024 Total O 86,100 434,000 O 86,100 434,000 Expenciture Schedule 0 0 O 520,100 O 520,100 Beyond 5 Year CIP Total O 520,100 O 520,100 Project Phase Construction Design Total 0 0 FY 2019 Budget 0 0 0 FY 2019 Est. 0 0 0 FY 2020 FY 2021 O 0 0 86,100 O 86,100 FY 2022 386,327 47,673 434,000 FY 2023 0 0 0 FY 2024 5 Year CIP Total O 386,327 O 133.773 O 520,100 Beyond 5 Year CIP Total O 386,327 0 133,773 O 520,100 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Planning and Transportation Commission Storm Water Management Oversight Committee Environmental Impact Analysis: This project is expected to have an exemption from CEQA under Section 15302. STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 493 STORMWATER MANAGEMENT FUND Loma Verde Trunk Line Improvements Location Fund: Stormwater Management - Operating Category: Capacity Improvements Project Location: Loma Verde Avenue between Louis Road and Sterling Canal past Maddux Drive Managing Department: Public Works Initial Project Start: Summer 2019 Initial Project Completion: Winter 2020 Revised Project Start: Revised Project Completion: Project Number: SD -19000 Loma Verde Avenue Trunk Line Improvements Description This project provides funding to upgrade 1,750 linear feet of storm drain pipe with 51 -inch High Density Polyethylene and replace associated catch basins, laterals, and manholes. Justification Upsizing the pipe from 36 inches will eliminate ponding and increase capacity to convey runoff from a 10 -year storm event in the Midtown and Palo Verde neighborhoods. Supplemental Information This project is funded by the Storm Water Management Fee approved via a ballot measure by Palo Alto voters in April 2017. The need for this project was identified in Fiscal Year 2015 and ranked as highest priority on the Storm Drain Master Plan dated June 2015. This is the first proj- ect on the list that was described to the voters. The funding amount shown here is based on the engineer's cost estimate prepared for the Storm Drain Master Plan, which references the 2014 Current Construction Cost, Saylor Publications Inc. Significant Changes 2019-2023 CIP: This project was previously planned as part of the Matadero Creek Storm Water Pump Station and Trunk Line Improvements (SD -13003) project. Due to funding constraints, the trunk line was separated and approved as one of the 13 projects included in the April 2017 Storm Water Management Fee ballot measure. 494 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET STORMWATER MANAGEMENT FUND Funding Sources Schedule Funding Source Stormwater Management Fund Total Prior FY 2019 Years Budget FY 2019 Est. 0 0 2,430,913 340,913 2,340,000 O 2,430,913 340,913 2,340,000 Ex 0 FY 2022 0 0 0 aenciture Schedule 0 5 Year CIP Total O 2,340,000 O 2,340,000 Beyond 5 Year CIP Total O 2,680,913 O 2,680,913 Project Phase Construction Design Total Prior Years FY 2019 FY 2019 Budget Est. FY 2020 0 1,895,734 245,734 2,340,000 O 535,179 95,179 0 O 2,430,913 340,913 2,340,000 FY 2021 0 01 FY 2022 0 FY 2023 0 FY 2024 0 01 5 Year CIP Total Beyond 5 Year CIP O 2,340,000 O 0 O 2,340,000 Total 0 2,585,734 O 95,179 O 2,680,913 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Planning and Transportation Commission Storm Water Management Oversight Committee Environmental Impact Analysis: This project is expected to have an exemption from CEQA under Section 15302, STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 495 STORMWATER MANAGEMENT FUND Intersection of Louis Road and Clara Drive Louis Fund: Stormwater Management - Operating Category: Capacity Improvements Project Location: Louis Road from Sycamore Drive to Matadero Creek Managing Department: Public Works Initial Project Start: Fall 2023 Initial Project Completion: Winter 2024 Revised Project Start: Revised Project Completion: Project Number: SD -24000 Road System Upgrades Description This project provides funding to install 1,100 linear feet of new High Density Polyethylene storm drain pipe, concrete inlets, and manholes northwest of Sycamore Drive to a new outfall with a flap -gate at Matadero Creek. Justification Installing storm drain improvements will divert flows that currently drain into Colorado Avenue directly into Matadero Creek. In addition, the proposed 72 -inch pipe will provide storage during the storm peak. This is recommended to alleviate flooding in the pipes northwest of Sycamore Drive and achieve a 10 -year level of service. Supplemental Information This project is funded by the Storm Water Management Fee approved via a ballot measure by Palo Alto residents in April 2017. The need for this project was identified in Fiscal Year 2015 and this project ranked as high -priority on the Storm Drain Master Plan dated June 2015. This is the eleventh project on the Storm Drain Blue Ribbon Committee Recommended list that was described to voters. Once this project is complete, other upstream improvements along Louis Road can be scheduled. The funding amount shown is based on the engineer's estimate pre- pared for the Storm Drain Master Plan, which references the 2014 Current Construction Cost, Saylor Publications Inc., and includes a 3% annual increase for escalation. 496 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET STORMWATER MANAGEMENT FUND Funding Sources Schedule Funding Source Stormwater Management Fund Total Project Phase Construction Total Prior FY 2019 Years Budget 0 0 Prior Years 0 0 0 0 FY 2019 Budget 0 0 FY 2019 Est. 0 0 0 0 0 0 FY 2022 0 0 Expenciture Schedule FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total 0 2,446,000 2,446,000 O 2,446,000 2,446,000 0 FY 2024 Beyond 5 Year CIP Total 0 2,446,000 O 2,446,000 5 Year CIP Total Beyond 5 Year CIP 0 2,446,000 2,446,000 O 2,446,000 2,446,000 Total O 2,446,000 O 2,446,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Review: Planning and Transportation Commission Storm Water Management Oversight Committee Environmental Impact Analysis: This project is expected to have an exemption from CEQA under Section 15302. STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 497 STORMWATER MANAGEMENT FUND Location of New West Bayshore Pump Station Fund: Stormwater Management - Operating Category: Capacity Improvements Project Location: West Bayshore Road at Adobe and Barron Creek junction Managing Department: Public Works Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Revised Project Completion: Project Number: SD -20000 West Bayshore Road Pump Station Description This project provides funding for the design and construction of a new small pump station with 15 cubic feet per second capacity. Justification The invert elevations of the existing storm drain lines are lower than the outfall. As such, this area is subject to flooding problems. Adding a pump in advance of the outfall would eliminate the routine flooding along West Bayshore Road. The pump station design is scheduled for Fis- cal Year 2020 and construction is scheduled for Fiscal Year 2021. Supplemental Information This project is funded by the Storm Water Management Fee approved via a ballot measure by Palo Alto voters in April 2017. On the ballot, this project is referred to as 4. West Bayshore Road Pump Station to Adobe Creek. The need for this project was identified in Fiscal Year 2015 and ranked as highest priority on the Storm Drain Master Plan dated June 2015. The funding amount shown here is based on the engineer's cost estimate prepared for the Storm Drain Master Plan, which references the 2014 Current Construction Cost, Saylor Publications Inc. Significant Changes 2020-2024 CIP: Design and construction expenses were adjusted by 3% to account for escala- tion. 2019-2023 CIP: Previously incorporating two separate projects, the scope of this project was separated in alignment with the 13 projects approved in April 2017 as part of the Storm Water 498 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET STORMWATER MANAGEMENT FUND Management Fee ballot measure. SD -20000 was renamed West Bayshore Road Pump Station from the previous title Storm Drain Pump Stations to Adobe Creek in the 2018-2022 CIP. Funding Sources Schedule Funding Source Stormwater Management Fund Total FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 O 40,000 40,000 231,000 1,068,400 O 40,000 40,000 231,000 1,068,400 FY 2022 0 0 FY 2023 Expenditure Schedule 0 0 FY 2024 5Year CIP Total O 1,299,400 O 1,299,400 Beyond 5 Year CIP Total O 1,339,400 O 1,339,400 11211= Construction 0 0 Design 0 40,000 Total 0 40,000 FY 2019 Budget FY 2019 Est. 0 40,000 40,000 FY 2020 FY 2021 0 1,068,400 231,000 0 231,000 1,068,400 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5 Year CIP Total O 1,068,400 O 231,000 O 1,299,400 Beyon Year CIP Total O 1,068,400 0 271,000 O 1,339,400 Operating Impact This project is anticipated to impact operating expenses in the future with costs for electricity to serve the pump station; future routine inspections; and maintenance of the mechanical, elec- trical, and fiber operating systems. As these costs are quantified, and if the department deter- mines they cannot be absorbed within the available maintenance schedule and annual operating budget, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Planning and Transportation Commission Storm Water Management Oversight Committee Environmental Impact Analysis: This project is expected to have an exemption from CEQA under Section 15302. STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 499 STORMWATER MANAGEMENT FUND West Bayshore Road, North of Adobe and Barron Creek confluence Fund: Stormwater Management - Operating Category: Capacity Improvements Project Location: West Bayshore Road from Adobe Creek to Loma Verde Avenue Managing Department: Public Works Initial Project Start: Summer 2023 Initial Project Completion: Summer 2024 Revised Project Start: Revised Project Completion: Project Number: SD -23000 West Bayshore Road Trunk Line Improvements Description This project provides funding to upgrade 1,400 linear feet of storm drain pipe with 36 -inch High Density Polyethylene. Justification Upsizing the existing 15 -inch pipes will eliminate ponding and increase the capacity required to convey runoff from a 10 -year storm event along West Bayshore Road. Supplemental Information This project is funded by the Storm Water Management Fee approved via ballot measure by Palo Alto voters in April 2017. The need for this project was identified in Fiscal Year 2015 and ranked as a high priority in the Storm Drain Master Plan dated June 2015. This is the third project on the Storm Drain Blue Ribbon Committee Recommended list that was described to voters. The funding amount shown is based on the engineer's estimate prepared for the Storm Drain Master Plan, which references the 2014 Current Construction Cost, Saylor Publications Inc., and includes a 3% annual increase for escalation. Funding Sources Schedule Prior Funding Source Years FY 2019 Budget 0 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Stormwater Management Fund Total 0 0 0 0 0 0 0 0 0 O 2,109,000 O 2,109,000 O 2,109,000 O 2,109,000 O 2,109,000 O 2,109,000 500 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET STORMWATER MANAGEMENT FUND Expenciture Schec ule Project Phase Prior FY 2019 FY 2019 Years Budget Est. 0 0 O 2,109,000 O 2,109,000 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 0 0 0 0 O 2,109,000 O 2,109,000 O 2,109,000 O 2,109,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Program: N4.14.2 Potential Board/Commission Review: Planning and Transportation Commission Storm Water Management Oversight Committee Environmental Impact Analysis: This project is expected to have an exemption from CEQA under Section 15302, STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 501 CITY OF PALO ALTO STORMWATER MANAGEMENT FUND System Rehabilitation STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 503 STORMWATER MANAGEMENT FUND Storm Drain Repair & Rehabilitation Fund: Stormwater Management - Operating Category: System Rehabilitation Project Location: Various Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: SD -06101 Storm Drainage System Replacement And Rehabilitation Description This project provides funding for annual replacement and rehabilitation projects, identified by a previous condition assessment, to help maintain the integrity of the storm drain system, includ- ing the replacement or rehabilitation of deteriorated storm drain pipes, manholes, and storm drain inlets. Justification The project implements the recommendations established by the 1993 Storm Drain Condition Assessment Report. The specific pipes and drainage structures selected for replacement and/or rehabilitation were determined based on their 1993 condition score and recommendations by field maintenance staff. The pipelines and structures need to be replaced since they are approaching the end of their intended useful life. Supplemental Information The proposed improvements are feasible due to the passing of the Storm Water Management Fee ballot measure. Several of the highest priority projects are located under Page Mill Road and will be coordinated as part of a resurfacing project. Pipe and structure replacements also include recommendations by field maintenance staff who inspect structures during routine inlet and pipe cleaning, identifying broken segments or structures. Lastly, if an existing storm drain line is located near or within another public improvement project, replacement may be war- ranted to extend useful life and/or avoid limited future access. 504 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET STORMWATER MANAGEMENT FUND Fiscal Year 2020: Replace or repair the 20 high -priority lines that were identified by staff during the 2017 inspections. Fiscal Year 2021: Replace or repair moderate -priority lines as identified during the 2017 inspec- tions. Fiscal Year 2022: Replace or repair low -priority lines as identified during the 2017 inspections. Fiscal Year 2023: Remove sediment and debris within the 6'x6' box culvert located above Ore- gon Expressway to improve flows. Fiscal Year 2024: Line the box culvert over Oregon Expressway to protect the structure's integ- rity. Significant Changes 2019-2023 CIP: Replace pipes within Page Mill ranked high priority and pipes within public util- ity easements associated with public infrastructure. Funding Source Stormwater Management Fund Total Prior Years Funding Sources Schec FY 2019 Budget FY 2021 FY 2022 ule FY 2023 FY 2024 5Year CIP Beyond 5 Total Year CIP Total N/A 2,593,758 1,495,277 1,704,481 524,000 558,000 575,000 580,000 3,941,481 N/A 2,593,758 1,495,277 1,704,481 524,000 558,000 575,000 580,000 3,941,481 Expenciture Schec ule 0 N/A O N/A Project Phase Construction Design Total Prior Years FY 2019 Budget FY 2019 Est. FY 2020 N/A 2,520,530 1,461,305 1,668,654 N/A 73,228 33,972 35,827 N/A 2,593,758 1,495,277 1,704,481 FY 2021 FY 2022 488,800 35,200 524,000 518,804 39,196 558,000 524,725 50,275 575,000 5 Year CIP Total 580,000 3,780,983 0 160,498 580,000 3,941,481 Beyond 5 Year CIP Total 0 N/A O N/A O N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Storm Water Management Oversight Committee STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 505 STORMWATER MANAGEMENT FUND Environmental Impact Analysis: This project is exempt from CEQA under Section 15302. 506 STORMWATER MANAGEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 507 WASTEWATER COLLECTION FUND Overview The City of Palo Alto is the only municipality in California that operates a full suite of City - owned utility services. The municipal Wastewater Collection System began operation in 1898 and continues to provide safe, reliable, and cost effective services to residents and customers of Palo Alto, For the 2020-2024 Capital Improvement Program (CIP), approximately $29.3 million is projected, with $8.3 million allocated in Fiscal Year 2020. Overall, a total of 11 projects are pro- grammed for the 5 -year CIP. Major projects funded in the 2020-2024 CIP include Waste- water Collection System Rehabil- itation/Augmentation projects (cumulative total of $20.9 mil- lion), Sewer Lateral/Manhole Rehabilitation and Replacement ($4.3 million), and Sewer System, Customer Connections ($2.4 mil- lion). The budget for the Waste- water Collection Fund CIP is categorized into two separate types of projects: Customer Connections and System Improvements. Wastewater Collection Fund Capital Expenditures $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 FY 2016 Actuals FY 2018 Actuals FY 2020 Adopted Infrastructure Inventory FY 2022 FY 2024 Projected Projected CLASSIFICATION QUANTITY Total miles of sanitary sewer lines 216.0 Total number of sanitary laterals Customer Connections 18,031 As customers continually change their wastewater needs due to equipment additions, new con- struction, building expansions, building remodels, teardowns and rebuilds, and new building occupancy types, the Wastewater Collection System must evolve to meet these needs. The Sewer System Customer Connections project is the only project within this category and includes work required to meet the needs of customers who have applied for new sewer later- als. The Wastewater Collection Fund pays for a portion of this project while remaining costs are supported by reimbursements from customers for project work performed by the City. Recent Accomplishments In Fiscal Year 2018, the Utilities Wastewater Division completed over 33 customer service projects with a total cost of $0.3 million. 508 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND 2020-2024 Capital Improvement Program Recurring Projects There is only one project within this category, the Sewer System, Customer Connections proj- ect, with funding of $2.4 million over the 5 -year CIP. This project funds changes to customer connections and costs are partially offset by reimbursements from customers requesting the service. System Improvement To ensure reliable wastewater services for the City of Palo Alto residents and customers, infra- structure must be replaced upon reaching the end of its useful life. The infrastructure replace- ment program includes projects that will rehabilitate or replace deteriorated pipelines. In the next five years, it is estimated that approximately 90,000 linear feet of wastewater mains will be replaced. Recent Accomplishments • Completed construction of Sanitary Sewer Replacement Project (SSR 28) Part A to replace approximately 477 linear feet of sewer main pipelines at the Jr. Museum and Zoo (JMZ). ▪ Completed design and solicitation package of Sanitary Sewer Replacement Project (SSR 28) Part B to replace approximately 6,000 linear feet of sewer main pipelines on Oregon Expressway and rehabilitate 2,000 linear feet of sewer main pipelines on lower Page Mill Road and Colorado Avenue. • Started design of Sanitary Sewer Replacement Project 29 (SSR29) to replace approximately 16,000 linear feet of sewer main pipelines in the Charleston Meadows neighborhood. 2020-2024 Capital Improvement Program Recurring Projects A total of $5.8 million is programmed for System Improvement recurring projects in the 2020- 2024 CIP, with $1.1 million allocated in Fiscal Year 2020. Recurring projects in this category include the following: • Wastewater System Improvements (Fiscal Year 2020: $0.3 million; 5 -Year CIP: $1.4 million) • Wastewater General Equipment and Tools (Fiscal Year 2020: $0.1 million; 5 -Year CIP: $0.3 million) • Sewer Lateral/Manhole Rehabilitation and Replacement (Fiscal Year 2020: $0.9 million; 5 - Year CIP: $4.3 million) Non -Recurring Projects The majority of funding within this category is allocated towards Wastewater Collection System Rehabilitation/Augmentation Projects (cumulative total of $20.9 million). These projects imple- ment high -priority rehabilitation, augmentation, and lateral replacement work which reduces inflow of rainfall and groundwater into the collection system. The Utilities Department coordi- WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 509 WASTEWATER COLLECTION FUND nates with the Public Works Department's street maintenance projects to minimize damage to the City's pavement and maximize cost efficiencies. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details: http://www.cityofpaloalto.org/gov/depts/utl/projects/ default.asp. Summary of Capital Activity WASTEWATER COLLECTION FUND Project Number Project Title Source of Funds Other Revenues WC -80020 Sewer System, Customer Connections Other Revenue Total Total Sources Use of Funds Customer Connections WC -80020 Sewer System, Customer Connections Customer Connections Total System Improvements FY 2018 Actuals FY 2019 Estimate FY 2020 Adopted FY 2021 548,864 447,286 430,534 443,450 FY 2022 FY 2023 456,754 470,457 5 -Year FY 2024 Total 484,571 2,285.766 548,864 447,286 430,534 443,450 456,754 470,457 484,571 2,285,766 548,864 447,286 430,534 443,450 456,754 470,457 484,571 2,285,766 295,652 447,286 445.000 468,000 480,000 497,000 512,000 2,402,000 295,652 447,286 445,000 468,000 480,000 497,000 512,000 2,402,000 WC -99013 Sewer Lateral/Manhole Rehabilitation and 494,877 654,224 921,500 945,000 800,000 825,000 850,000 4,341,500 Replacement WC -11000 Wastewater Collection System Rehabilitation/ 121,353 94,406 34,850 0 0 0 0 34,850 Augmentation Project 24 WC -12001 Wastewater Collection System Rehabilitation/ 346,954 186,531 0 0 0 0 0 0 Augmentation Project 25 WC -13001 Wastewater Collection System Rehabilitation/ 166,536 215,194 46,400 0 0 0 0 46,400 Augmentation Project 26 WC 14001 Wastewater Collection System Rehabilitation/ 741,531 73,015 0 0 0 0 0 0 Augmentation Project 27 WC -15001 Wastewater Collection System Rehabilitation/ 47,557 3,435,000 1,610,043 0 0 0 0 1,610,043 Augmentation Project 28 WC -16001 Wastewater Collection System Rehabilitation/ 0 40,000 4,468,339 0 0 0 0 4,468,339 Augmentation Project 29 WC -17001 Wastewater Collection System Rehabilitation/ 0 0 421,684 1,000,000 5,500,000 0 0 6,921,684 Augmentation Project 30 WC -19001 Wastewater Collection System Rehabilitation/ 0 0 0 0 0 1,650,000 5,500,000 7,150,000 Augmentation Project 31 WC -20000 Wastewater Collection System Rehabilitation/ 0 0 0 0 0 0 650,000 650,000 Augmentation Project 32 510 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND Project Number Project Title WC -13002 Wastewater General Equipment and Tools WC -15002 Wastewater System Improvements System Improvements Total FY 2018 FY 2019 Actuals Estimate 24,204 50,000 FY 2020 Adopted FY 2021 FY 2022 50,000 50,000 FY 2023 50,000 I 50,000 FY 2024 50,000 5 -Year Total 250,000 0 253,001 260,000 269,000 276,875 285,181 293,737 1,384,793 1,943,012 5,001,371 7,812,816 2,264,000 6,626,875 2,810,181 7,343,737 26,857,609 Total Uses 2,238,664 5,448,657 8,257,816 2,732,000 7,106,875 3,307,181 7,855,737 29,259,609 WASTEWATER COLLECTION FUND • :_ ITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 511 CITY OF PALO ALTO oinlaw rig 1 . o. R o b 4- r —e —e t —0, FY 2020 (SSR 29) FY 2021 (N o C onstruction Projects) FY 2022 (SSR 30) FY 2023 (No Construction Projects) FY 2024 (SSR 31) ssantos.2019-04-11 16:04.22 Wastewater Fund Map 2020-2024 (\\oc-maps\EncompasslAdmin\Pers onal\ww vlew .mdb) This documentis a graphic represe ntati on o nly ofb estava table s ourc es. The City of Palo Alt o assumes no resp onsibility for any errors .©1989 to 2016 City of Palo Alto W ASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 AD OPTED CAPITAL BUDGET 513 CITY OF PALO ALTO WASTEWATER COLLECTION FUND Customer Connections WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 515 WASTEWATER COLLECTION FUND Sewer System, Customer Connections Fund: Wastewater Collection - Operating Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WC -80020 Sewer System, Customer Connections Description This project provides for the installation of sewer lateral connections, additions of existing mains, and extensions of mains for new or existing customers. Justification It is necessary to provide sewer connections to serve new customers and to respond to changes in sewer requirements due to redevelopment. Old existing non -plastic sewer service laterals become cracked and broken by tree root intrusion, ground movement, and third party excava- tion damages requiring the laterals to be replaced. Supplemental Information Other funding sources include customer connection and capacity fees for connecting to the Wastewater Collection System. Capacity fees are collected through connection charges to cover the proportionate cost of system improvements required to serve new customers. Significant Changes 2015-2019 CIP: This project was previously titled Sewer System Extension. As part of the Fiscal Year 2015 budget, it was retitled to more accurately reflect the work done with this funding. 516 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND Funding Sources Schedule Funding Source Other Wastewater Collection Fund Total Prior FY 2019 Years Budget N/A 417,995 N/A 29,291 N/A 447,286 FY 2019 Est. 447,286 430,534 0 14,466 447,286 445,000 443,450 24,550 468,000 FY 2022 456,754 23,246 480,000 5 Year CIP Total 470,457 26,543 27,429 116,234 497,000 512,000 2,402,000 484,571 2,285,766 Beyond 5 Year CIP Total 0 0 0 N/A N/A N/A Project Phase Construction Total Prior Years N/A N/A FY 2019 Budget 447,286 Ex aenciture Schecule FY 2019 Est. 447,286 445,000 468,000 480,000 497,000 447,286 447,286 445,000 468,000 480,000 497,000 FY 2024 5 Year CIP Total 512,000 2,402,000 512,000 2,402,000 Beyond 5 Year CIP Total 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 517 CITY OF PALO ALTO WASTEWATER COLLECTION FUND System Improvements WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 519 WASTEWATER COLLECTION FUND Sewer manhole base Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WC -99013 Sewer Lateral/Manhole Rehabilitation and Replacement Description This project will replace defective sewer laterals, cleanouts, and manholes; install backwater devices; and purchase equipment to support these activities in order to maintain the Wastewa- ter Collection System. Information collected during routine annual maintenance activities is used to prioritize work. Defective laterals, for example, will be replaced to re-establish existing services, reduce maintenance expenses, and eliminate ground water intrusion. Backwater devices will be installed to reduce backflows of sewage. New manholes will be installed or reha- bilitated to improve structural integrity. Justification The work will help reduce both the backflow of sewage onto private property and the City's treatment expenses. This project also cleans and takes videos of sewer collection mains and lat- erals as necessary. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5Year CIP Beyond 5 Total Year CIP Total Wastewater Collection Fund Total N/A 825,724 654,224 921,500 945,000 800.000 825,000 850,000 4,341,500 N/A 825,724 654,224 921,500 945,000 800,000 825,000 850,000 4,341,500 0 N/A N/A 520 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND Project Phase Prior Years FY 2019 Budget Expenciture Schec FY 2019 Est. ule T FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 825,724 654,224 921,500 945,000 800,000 825,000 850,000 4,341,500 N/A 825,724 654,224 921,500 945,000 800,000 825,000 850,000 4,341,500 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 521 WASTEWATER COLLECTION FUND New HDPE sewer main Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2010 Initial Project Completion: Winter 2013 Revised Project Start: Summer 2014 Revised Project Completion: Fall 2019 Project Number: WC -11000 Wastewater Collection System Rehabilitation/Augmentation Project 24 Description The funding for this project is for replacement and/or rehabilitation of approximately 14,102 lin- ear feet (which represents 4.0% of the City's Wastewater Collection system) of sanitary sewer mains of various sizes and installation of 121 sewer manholes. The project will include various streets in the University South, Professorville and Old Palo Alto neighborhoods. In addition, 779 existing sewer service laterals and cleanouts will be replaced with new 4" High Density Polyeth- ylene (HDPE) service laterals and cleanouts. All new service laterals will be installed from the new sewer main (usually located in the street) to the new sewer cleanouts (located in the City's right-of-way, usually in a planting strip or behind the sidewalk). Justification This project is part of the Utilities Department plan to address areas that were identified in Wastewater Capital Improvement Project 17 (Cleaning and Video Inspection of the Collection System) as needing rehabilitation. The planned areas were prioritized based on system mainte- nance needs, the 2004 Wastewater Master Plan, the Public Works street paving program, and the goals of the Sanitary Sewer Management Plan. Staff also coordinated this project with other underground work to minimize interference with other contractors and their schedules. 522 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET Construction Design Total ■ WASTEWATER COLLECTION FUND Supplemental Information Project funding and timeline were revised due to significantly high bids. Bids were originally solicited for Wastewater Collection System Rehabilitation/Augmentation Projects 24/25 in August 2014. At that time the City received five (5) bids, all of which were at least 20 percent above the engineer's estimate. In September 2014, the City rejected all bids because the bids exceeded the project budget. Following the rejection of the bids, the work scope was reduced in order to stay within the project budget. Wastewater Collection System Rehabilitation/Aug- mentation Projects 24/25/26 were combined and rebid in December 2014 and five (5) bids were received. Significant Changes 2020-2024 CIP: Funding reappropriated to complete project close activities. Funding Source Wastewater Collection Fund Total Prior Years Funding Sources Schedule FY 2019 Budget FY 2019 Est. FY 2020 3,002,339 129,256 94,406 34,850 3,002,339 129,256 94,406 34,850 FY 2021 0 0 FY 2022 0 0 FY 2023 Expenditure Schedule 0 0 FY 2024 5 Year CIP Total O 34,850 O 34,850 Beyond 5 Year CIP Total O 3,131,595 O 3,131,595 Prior Years 2,401,868 600,460 3,002,328 FY 2019 Budget 129,256 0 129,256 FY 2019 Est. 94,406 0 94,406 FY 2020 34,850 0 34,850 FY 2021 0 0 FY 2022 FY 2023 0 OI 0 0 0 0 FY 2024 5Year CIP Total O 34,850 O 0 O 34,850 Beyond 5 Year CIP Total O 2,531,124 0 600,460 O 3,131,584 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 523 WASTEWATER COLLECTION FUND Installation of HDPE sewer main by directional drilling method Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2012 Initial Project Completion: Winter 2014 Revised Project Start: Summer 2015 Revised Project Completion: Fall 2019 Project Number: WC -13001 Wastewater Collection System Rehabilitation/Augmentation Project 26 Description The funding for this project is for replacement and/or rehabilitation of approximately 14,196 lin- ear feet (which represents 4.0% of the City's Wastewater Collection system) of sanitary sewer mains of various sizes and installation of 121 sewer manholes. The project will include various streets in the University South, Professorville and Old Palo Alto neighborhoods. In addition, 779 existing sewer service laterals and cleanouts will be replaced with new 4" High Density Polyeth- ylene (HDPE) service laterals and cleanouts. All new service laterals will be installed from the new sewer main (usually located in the street) to the new sewer cleanouts (located in the City's right-of-way, usually in a planting strip or behind the sidewalk). Justification This project is part of the Utilities Department plan to address areas that were identified in Wastewater Capital Improvement Project 17 (Cleaning and Video Inspection of the Collection System) as needing rehabilitation. The planned areas were prioritized based on system mainte- nance needs, the 2004 Wastewater Master Plan, the Public Works street paving program, and the goals of the Sanitary Sewer Management Plan. Staff also coordinated this project with other underground work to minimize interference with other contractors and their schedules. 524 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET ■ WASTEWATER COLLECTION FUND Supplemental Information Project funding and timeline were revised due to significantly high bids. Bids were originally solicited for Wastewater Collection System Rehabilitation/Augmentation Projects 24/25 in August 2014. At that time the City received five (5) bids, all of which were at least 20 percent above the engineeris estimate. In September 2014, the City rejected all bids because the bids exceeded the project budget. Following the rejection of the bids, the work scope was reduced in order to stay within the project budget. Wastewater Collection System Rehabilitation/Aug- mentation Projects 24/25/26 were combined and rebid in December 2014 and five (5) bids were received. Significant Changes 2020-2024 CIP: Funding reappropriated to complete project close activities. Funding Source Wastewater Collection Fund Total MEI Prior Years Funding Sources Schedule FY 2019 Budget FY 2019 Est. FY 2020 3,048,404 261,594 215,194 46,400 3,048,404 261,594 215,194 46,400 Prior Years Construction 2,438,720 Design Total FY 2019 Budget 261,594 FY 2021 0 0 FY 2022 0 0 FY 2023 Expenditure Schedule FY 2019 Est. 215,194 FY 2020 46,400 609,677 0 0 0 3,048,397 261,594 215,194 46,400 FY 2021 0 FY 2022 0 01 0 0 0 0 FY 2023 0 0 FY 2024 5 Year CIP Total O 46,400 O 46,400 FY 2024 5YearCIP Total O 46,400 O 0 0 OI 0 46,400 Beyond 5 Year CIP Total O 3,309,998 O 3,309,998 Beyond 5 Year CIP Total O 2,700,314 O 609,677 O 3,309,991 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 525 WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2016 Initial Project Completion: Winter 2018 Revised Project Start: Summer 2018 Revised Project Completion: Fall 2020 Project Number: WC -15001 Trenching for installation of High Density Polyethylene (HDPE) sewer main by open trench method Wastewater Collection System Rehabilitation/Augmentation Project 28 Description The project will fund the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and groundwater into the collection system. The project replaces 8,155 linear feet (which represents 0.6% of the City's Wastewater Collection System) for various streets in the City, including sections in the Charleston Meadows and Leland Manor/ Garland neighborhoods, as well as near the Junior Museum and Zoo (JMZ). The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Priority will be given to areas identified by Public Works as targeted work zones ensuring infrastructure coordination among different City departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replace- ment and/or rehabilitation are determined by the recommendations for the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. 526 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2020-2024 CIP: Project scope reduced from 21,889 to 7,655 linear feet in the Charleston/Mead- ows and Leland Manor/Garland neighborhoods due to higher than expected construction prices, and to accommodate work needed for 500 linear feet of pipe for the Palo Alto Junior Museum & Zoo (JMZ) renovation (AC -18001) to prevent a delay to the estimated summer 2020 reopening. 2019-2023 CIP: Project budget has increased by $0.8 million to account for construction cost escalation. 2018-2022 CIP: Due to delays in Sewer System Replacement (SSR) Projects 24, 25, 26, and 27, the construction for this project is postponed to Fiscal Year 2019. Funding Source Wastewater Collection Fund Total Prior Years Funding Sources Schedule FY 2019 Budget FY 2019 Est. 0 0 0 47,556 5,045,043 3,435,000 1,610,043 47,556 5,045,043 3,435,000 1,610,043 0 0 Expenciture Schec ule 0 FY 2024 5 Year CIP Total O 1,610,043 O 1,610,043 Beyond S Year CIP Total 0 5,092,599 O 5,092,599 Project Phase Construction Design Total Prior Years FY 2019 Budget 38,044 4,592,443 9,510 452,600 47,554 5,045,043 FY 2019 Est. 0 0 0 3,435,000 1,610,043 0 0 3,435,000 1,610,043 FY 2022 0 0 0 FY 2023 FY 2024 5 Year CIP Total O 1,610,043 O 0 O 1,610,043 Beyond 5 Year CIP Total O 5,083,087 0 9,510 O 5,092,597 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 527 WASTEWATER COLLECTION FUND Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. 528 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Winter 2019 Revised Project Start: Summer 2019 Revised Project Completion: Fall 2020 Project Number: WC -16001 Rehabilitation Equipment Wastewater Collection System Rehabilitation/Augmentation Project 29 Description This project funds the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and groundwater into the collection system. The project replaces 9,965 linear feet (which represents 0.9% of the City's Wastewater Collection System) for large sections in the Charleston neighborhood and along several streets on El Camino Real. The project will be comprised of laterals identified in video inspection work or through mainte- nance records as deficient and in need of replacement. Priority will be given to areas identified by Public Works as targeted work zones ensuring infrastructure coordination among different City departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replace- ment and/or rehabilitation are informed by the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. 530 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND Significant Changes 2020-2024 CIP: Project footage has been decreased by 4,387 linear feet. 2019-2023 CIP: Project budget has increased by $0.9 million to account for construction cost escalation. 2018-2022 CIP: Due to delays in SSR 24, 25, 26, and 27, the construction for this project is post- poned to FY 2020. Funding Sources Schedule lenzol Wastewater Collection Fund Total Prior Years FY 2019 Budget 0 409,849 O 409,849 FY 2019 Est. FY 2020 40,000 4,468,339 40,000 4,468,339 FY 2021 0 0 FY 2022 0 0 FY 2023 Expenditure Schedule 0 0 FY 2024 5 Year CIP Total O 4,468,339 O 4,468,339 Beyond 5 Year CIP Total 0 4,508,339 O 4,508,339 =EP Construction Design Total FY 2019 Budget O 0 O 409,849 O 409,849 FY 2019 Est. FY 2020 0 4,097,966 40,000 370,373 40,000 4,468,339 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5 Year CIP Total O 4,097,966 O 370,373 O 4,468,339 Beyond 5 Year CIP Total 0 4,097,966 O 410,373 O 4,508,339 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 531 WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Managing Department: Utilities Initial Project Start: Summer 2018 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2020 Revised Project Completion: Winter 2022 Project Number: WC -17001 Trenching for installation of High Density Polyethylene (HDPE) sewer main by open trench method Wastewater Collection System Rehabilitation/Augmentation Project 30 Description This project funds the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and groundwater into the collection system. The project replaces 12,066 linear feet (which represents 1.1% of the City's Wastewater Collection System) for various streets in the City, including Ventura and Research Park neighborhoods. The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Priority will be given to areas identified by Public Works as targeted work zones ensuring coordination between departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replace- ment and/or rehabilitation are informed by the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. 532 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND Significant Changes 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewater construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bid- ders and higher prices on construction projects due to the increased demand for construction services. The overall project budget has increased by $2.3 million to account for a reduction of 3,614 in linear feet and construction cost escalation. 2019-2023 CIP: Project budget has increased by $0.9 million to account for construction cost escalation. 2018-2022 CIP: Due to delays in SSR 24, 25, 26, and 27, the construction for this project is post- poned to FY 2021. Funding Sources Schedule rid Wastewater Collection Fund Prior FY 2019 Years Budget 0 Total 0 0 0 FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 0 421,684 1,000,000 5,500,000 0 O 421,684 1,000,000 5,500,000 0 Expenditure Schedule FY 2024 5 Year CIP Total O 6,921,684 O 6,921,684 Beyond 5 Year CIP Total 0 6,921,684 O 6,921,684 mc=i1 Construction Design Total 0 0 FY 2019 Budget 0 0 0 FY 2019 Est. FY 2020 FY 2021 FY 2022 O 0 1,000,000 5,500,000 O 421,684 0 0 O 421,684 1,000,000 5,500,000 FY 2023 0 0 0 FY 2024 O 6,500,000 O 421,684 O 6,921,684 Beyond 5 Year CIP Total 0 6,500,000 O 421,684 O 6,921,684 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 533 WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Summer 2023 Revised Project Completion: Winter 2024 Project Number: WC -19001 Sewer Trench Line Wastewater Collection System Rehabilitation/Augmentation Project 31 Description This project funds the design and construction of high priority lateral replacement work, which reduces inflow of rainfall and groundwater into the collection system. The project replaces 12,874 linear feet (which represents 1.1% of the City's Wastewater Collection System) for various streets in the City, including Old Palo Alto, Ventura, and Green Acres neighborhoods. The proj- ect will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Priority will be given to areas identified by Pub- lic Works as targeted work zones ensuring coordination between departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replace- ment and/or rehabilitation are informed by the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. 534 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND Significant Changes 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewater construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bid- ders and higher prices on construction projects due to the increased demand for construction services. The overall project budget has increased by $2.3 million and decreased in linear foot- age by 12,109 to account for construction cost escalation. 2019-2023 CIP: Project budget has increased by $1.0 million to account for construction cost escalation. 2018-2022 CIP: Due to delays in WCSR 24, 25, 26, and 27, the construction for this project is postponed to FY 2022. Funding Sources Schedule Funding Source Wastewater Collection Fund Total Prior FY 2019 Years Budget 0 0 0 0 FY 2019 Est. 0 0 FY 2020 0 0 FY 2021 0 0 FY 2022 FY 2023 FY 2024 5 Year CIP Total 0 1,650,000 5,500,000 7,150,000 O 1,650,000 5,500,000 7,150,000 Expenditure Schedule Beyond 5 Year CIP Total O 7,150,000 O 7,150,000 mc=i1 Construction Design Total 0 0 FY 2019 Budget 0 FY 2019 Est. 0 0 0 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 FY 2023 FY 2024 0 1,000,000 5,500,000 O 650,000 0 O 1,650,000 5,500,000 S Year CIP Total 6,500,000 650,000 7,150,000 Beyond 5 Year CIP Total 0 6,500,000 O 650,000 O 7,150,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 535 WASTEWATER COLLECTION FUND Sewer Main Replacement Project using Pipe Bursting Method Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2020 Initial Project Completion: Winter 2022 Revised Project Start: Summer 2024 Revised Project Completion: Winter 2026 Project Number: WC -20000 Wastewater Collection System Rehabilitation/Augmentation Project 32 Description This project funds the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and groundwater into the collection system. The project replaces approximately 15,437 linear feet (which represents 1% of the City's Wastewater Collec- tion System) for various streets in the City, including sections in the Midtown/Midtown West and Palo Verde neighborhoods and a portion of University Avenue in the Crescent Park neigh- borhood. The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Priority will be given to areas identified by Public Works as targeted work zones ensuring coordination between departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replace- ment and/or rehabilitation are informed by the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. 536 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND Significant Changes 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewater construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bid- ders and higher prices on construction projects due to the increased demand for construction services. The overall project budget has increased by $2.3 million to account for construction cost escalation. 2019-2023 CIP: Project budget has increased by $1.0 million to account for construction cost escalation. 2018-2022 CIP: Due to delays in WCSR 24, 25, 26, and 27, the construction for this project is postponed to FY 2023. Funding Sources Schedule Funding Source Wastewater Collection Fund Total mc=i1 Construction Total Prior Years 0 0 0 0 FY 2019 Budget 0 0 FY 2019 Budget 0 0 FY 2019 Est. 0 0 FY 2020 0 0 FY 2021 0 0 FY 2022 0 0 FY 2023 Expenditure Schedule FY 2019 Est. 0 0 FY 2020 0 0 FY 2021 0 0 FY 2022 0 0 FY 2024 5Year CIP Total Beyond 5 Year CIP Total 0 650,000 650,000 5,500,000 6,150,000 0 650,000 650,000 5,500,000 6,150,000 FY 2023 FY 2024 0 650,000 5 Year CIP Total Beyond 5 Year CIP Total 650,000 5,500,000 6,150,000 0 650,000 650,000 5,500,000 6,150,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 537 WASTEWATER COLLECTION FUND Rehabilitation equipment Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2023 Initial Project Completion: Winter 2024 Revised Project Start: Summer 2027 Revised Project Completion: Winter 2028 Project Number: WC -21000 Wastewater Collection System Rehabilitation/Augmentation Project 33 Description This project funds the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and groundwater into the collection system. The project will include approximately 15,000 to 25,000 linear feet for various streets within the City's limits. The project will be comprised of laterals identified in video inspection work or through mainte- nance records as deficient and in need of replacement. Priority will be given to areas identified by Public Works as targeted work zones ensuring coordination between departments. Justification The 2004 Collection System Master Plan Study update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replacement and/or reha- bilitation are informed by the Master Plan Study; research and analysis of sewer main mainte- nance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. 538 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND Significant Changes 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewater construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bid- ders and higher prices on construction projects due to the increased demand for construction services. The overall project budget has increased by $2.3 million to account for construction cost escalation. 2019-2023 CIP: Project established. Funding Sources Schedule Funding Source Wastewater Collection Fund Total Project Phase Design Total Prior Years Prior Years 0 0 FY 2019 Budget 0 0 FY 2019 Budget 0 FY 2019 Est. • 0 0 0 0 Expenc FY 2019 Est. 0 0 0 FY 2023 iture Schec 0 0 0 ule 5 Year CIP FY 2024 Total 0 0 FY 2022 FY 2023 FY 2024 Beyond 5 Year CIP Total 0 6,500,000 6,500,000 0 6,500,000 6,500,000 5 Year CIP Total Beyond 51 Year CIP 0 6,500,000 6,500,000 0 6,500,000 6,500,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources GoalN-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 539 WASTEWATER COLLECTION FUND Equipment used to install fuse High Density Polyethylene (HDPE) pipe Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Municipal Service Center Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WC -13002 Wastewater General Equipment and Tools Description This funding allows for the acquisition of new fusion equipment and other associated tools. This equipment is used to fuse together pipe joints in the City's Wastewater Collection System. Justification As the equipment ages, the quality of the fusion joints begin to decline and the operators must spend more time scraping, aligning, and fusing construction joints. In order to maintain high quality standards for the installation of the City's wastewater collection mains, along with the associated service standards and worker safety and productivity measures, equipment and tools require continuous upgrades. Significant Changes 2015-2019 CIP: Project was retitled from Wastewater Fusion and General Equipment/Tools. Funding Sources Schedule Funding Source Prior Years FY 2019 FY 2019 Budget Est. FY 2020 FY 2021 FY 2022 FY 2023 5Year CIP Beyond 5 FY 2024 Total Year CIP N/A Wastewater Collection Fund Total N/A 50,000 50,000 50,000 50,000 50,000 50,000 50,000 250,000 N/A 50,000 50,000 50,000 50,000 50,000 50,000 50,000 250,000 0 0 N/A 540 WASTEWATER COLLECTION FUND • ITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WASTEWATER COLLECTION FUND Expenciture Schec ule Project Phase Prior Years FY 2019 Budget FY 2019 Est. 50,000 50,000 50,000 50,000 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 50,000 N/A 50,000 50,000 50,000 250,000 50,000 50,000 50,000 50,000 50,000 50,000 250,000 0 0 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 541 WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WC -15002 Trenching for installation of High Density Polyethylene (HDPE) sewer main by directional drilling method Wastewater System Improvements Description This project provides funding as needed to improve the Wastewater Collection System. Typical activities include: increasing system capacity for growth, flow monitoring, hydraulic modeling and system analysis, load simulations, asset management analysis and assessment, system inflow/infiltration analysis, and sanitary sewer overflow monitoring and reduction. Justification Wastewater Collection System reliability and adequate capacity are critical to providing a high level of service to customers. Mainline sewer backups and overflows into homes and businesses are costly and a health risk. Reducing the losses associated with these backup claims requires a continuous evaluation of system needs and making improvements to maintain a high level of service. Funding Source Prior Years Wastewater Collection Fund Total Funding Sources Schedule FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5Year CIP Beyond 5 Total Year CIP N/A 253,001 253,001 260,000 269,000 276,875 285,181 293,737 1,384,793 N/A 253,001 253,001 260,000 269,000 276,875 285,181 293,737 1,384,793 Project Phase Prior Years Construction Total N/A N/A 253,001 253,001 260,000 269,000 276,875 285,181 293,737 1,384,793 FY 2019 Budget Expenciture Schedule FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total 253,001 253,001 260,000 269,000 276,875 285,181 293,737 1,384,793 0 N/A Beyond 5 Year CIP Total 0 0 N/A N/A 542 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET Relationship to Comprehensive Plan WASTEWATER COLLECTION FUND Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 543 CITY OF PALO ALTO WASTEWATER TREATMENT FUND CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 545 WASTEWATER TREATMENT FUND Overview Activities related to the replacement, rehabilitation, optimization, and upgrading of the City's wastewater treatment plant infrastructure are accounted for in the Wastewater Treatment Fund. For detailed information on the maintenance and operation of the wastewater treatment plant, please refer to the Wastewater Treatment Fund section of the Operating Budget. As part of the 2020-2024 Capital Improvement Program (CIP) expenditures of $133.6 million programmed with $28.3 million allocated in Fiscal Year 2020. Note that about 65% of expenditures in the Wastewater Treatment Fund are reimbursed by five contributing partner agencies outside of the City of Palo Alto, based on each agency's expected capacity share. The Wastewater Treat- ment Fund recovers costs from the Palo Alto Wastewater Collection Fund, Stanford University, East Palo Alto Sanitary District, Mountain View, Los Altos, and Los Altos Hills. Each agency bills their respective sewer ratepayers for associated sewer and treatment costs as well as the Wastewater Treatment Fund's capital projects. Approximately 250,000 residents are served by the six agencies contributing sewage to the Regional Water Quality Control Plant (RWQCP). Overall, a total of seven projects are programmed in the 2020-2024 CIP with the budget accounted for in two categories: Buildings and Facilities and System Improvements. The 2012 Long Range Facilities Plan evaluated the infrastructure needs of the RWQCP. It analyzed $50,000,000 and made recommendations on $45,000,000 future regulations, replacement $40,000,000 and rehabilitation needed, site $35,000,000 planning, and flow and load $30,000,000 projections. Funding for the $25,000,000 major projects included in the $20,000,000 2020-2024 CIP requires debt $15,000,000 financing and approval by the $10,000,000 partners, per the individual $5,000,000 agreements between the City $0 and each of the partners. Over the years, staff has met with Wastewater Treatment Fund Capital Expenditures i A i i A • 1 • rr— - ii F i i • i • • a ir FY 2016 Actuals FY 2018 Actuals FY 2020 Adopted FY 2022 FY 2024 Projected Projected partner agencies at the staff and board/council level to discuss major capital projects. It should be noted that a portion of the expenses for these projects are expected to be incurred after the five years included in the 2020-2024 CIP. Staff has applied for state revolving fund loans and has considered revenue bonds for these projects. Major projects planned include: • Advanced Water Purification Facility (Fiscal Year 2020: $11.1 million; 5 -Year CIP: $23.2 million) • Headworks Facility Replacement (5 -Year CIP: $15.8 million) ▪ New Laboratory and Environmental Services Building (Fiscal Year 2020: $1.4 million; 5 -Year CIP: $21.7 million) 546 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WASTEWATER TREATMENT FUND • Outfall Line Construction (Fiscal Year 2020: $3.9 million; 5 -Year CIP: $8.2 million) • Primary Sedimentation Tank Rehabilitation (Fiscal Year 2020: $6.1 million; 5 -Year CIP: $17.3 million) • Secondary Treatment Upgrades (Fiscal Year 2020: $0.8 million; 5 -Year CIP: $29.3 million) Minor CIP projects are funded through recurring payments to the City by the partner agencies, with the total dollar amount for the minor CIP projects capped by the partner agreements and adjusted annually for inflation. Minor projects are budgeted in Plant Repair, Retrofit, and Equip- ment Replacement (Fiscal Year 2020: $5.0 million; 5 -Year CIP: $18.1 million). Infrastructure Inventory CLASSIFICATION TYPE Liquid Treatment Systems Solids Treatment Systems Staff Buildings Recycled Water Builc incs anc Facilities Preliminary, Primary, Secondary, and Tertiary Treatment, UV Disinfection, and Outfall Solids Handling Staff Buildings and Support Systems Recycled Water Treatment The Buildings and Facilities category accounts for projects that will improve or construct facili- ties that house equipment related to wastewater treatment at the RWQCP. During the 2020- 2024 CIP, one project is programmed in this category. Recent Accomplishments • Completed construction of the Dewatering and Loadout Facility in Fiscal Year 2019 utilizing funding from a state revolving fund loan. 2020-2024 Capital Improvement Program Recurring Projects There are no recurring projects scheduled. Non -Recurring Projects There is one non -recurring project in this category as part of the 2020-2024 CIP: New Labora- tory and Environmental Services Building (Fiscal Year 2020: $1.4 million; 5 -Year CIP: $21.7 million). The New Laboratory and Environmental Services Building was identified in the 2012 Long Range Facilities Plan. With its larger and updated lab, the building will consolidate staff currently located in four separate facilities. The project is expected to be funded by state revolv- ing fund loans or revenue bonds. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 547 WASTEWATER TREATMENT FUND System Im orovements The System Improvements category accounts for all infrastructure and equipment related to the safe and efficient treatment of wastewater received at the RWQCP. Over the course of the 2020-2024 CIP, approximately $111.8 million is allocated towards System Improvements projects, with $26.9 million allocated in Fiscal Year 2020. Recent Accomplishments • Completed 95% of the design of the Primary Sedimentation Tank Rehabilitation project. • Commenced design on the Secondary Treatment Upgrades project. • Commenced environmental review on the Advanced Water Purification Facility. 2020-2024 Capital Improvement Program Recurring Projects There is one recurring project in this category: Plant Repair, Retrofit, and Equipment Replace- ment (Fiscal Year 2020: $5.0 million; 5 -Year CIP: $18.1 million). This project provides funding for the assessment, repair, and retrofit of the concrete and metal structural condition of the plant; the replacement of necessary plant equipment to maintain treatment reliability and ancillary facilities to maintain existing infrastructure; and the replacement of large diameter flow meters built into the wastewater treatment system on sewers, pipes, and water lines. The United States Environmental Protection Agency mandates that funding is allocated for equipment replace- ment to ensure adequate wastewater treatment reliability. Non -Recurring Projects There are five non -recurring projects in this category: • Advanced Water Purification Facility (Fiscal Year 2020: $11.1 million; 5 -Year CIP: $23.2 million) • Headworks Facility Replacement (5 -Year CIP: $15.8 million) • Outfall Line Construction (Fiscal Year 2020: $3.9 million; 5 -Year CIP: $8.2 million). • Primary Sedimentation Tank Rehabilitation (Fiscal Year 2020: $6.1 million; 5 -Year CIP: $17.3 million) • Secondary Treatment Upgrades (Fiscal Year 2020: $0.8 million; 5 -Year CIP: $29.3 million) 548 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WASTEWATER TREATMENT FUND Summary of Capital Activity WASTEWATER TREATMENT FUND Project Number Project Title FY 2018 Actuals FY 2019 Estimate FY 2020 Adopted FY 2021 FY 2022 5 -Year FY 2023 FY 2024 Total Source of Funds Revenue from the State of California WQ-14001 Dewatering and Loadout Facility WQ-10001 Plant Master Plan 10, 786, 671 14,000,000 1,587,166 100,000 0 0 Revenue from the State of California Total 12,373,837 14,100,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Miscellaneous Revenue WQ-19003 Advanced Water Purification Facility 0 0 11,000,000 12,000,000 0 0 0 23,000,000 WQ-16002 Headworks Facility Replacement 0 0 0 1,147,000 1,147,000 1,147,000 12,060,221 15,501,221 WQ-14002 New Laboratory and Environmental Services 0 0 1,910,000 6,750,000 6,750,000 6,600,000 0 22,010,000 Building WQ-19000 Outfall Line Construction 0 0 3,850,000 3,850,000 440,000 0 0 8,140,000 WQ-14003 Primary Sedimentation Tank Rehabilitation 0 0 8,302,000 6,062,000 2,981,000 0 0 17,345,000 WQ-19001 Secondary Treatment Upgrades 0 0 2,300,000 12,200,000 14,000,000 2,000,000 0 30,500,000 Miscellaneous Revenue Total 0 0 27,362,000 42,009,000 25,318,000 9,747,000 12,060,221 116,496,221 Total Sources 12,373,837 14,100,000 27,362,000 42,009,000 25,318,000 9,747,000 12,060,221 116,496,221 Use of Funds Buildings and Facilities WQ-14001 Dewatering and Loadout Facility 10,081,875 15,487,855 0 0 0 0 0 0 WQ-04011 Facility Condition Assessment and Retrofit 683,045 412,315 0 0 0 0 0 0 WQ-14002 New Laboratory and Environmental Services 0 1,020,000 1,357,993 6,808,000 6,822,000 6,760,000 0 21,747,993 Building WQ-10001 Plant Master Plan 639,617 2,293,668 0 0 0 0 0 0 Buildings and Facilities Total 11,404,537 19,213,838 1,357,993 6,808,000 6,822,000 6,760,000 0 21,747,993 System Improvements WQ-19003 Advanced Water Purification Facility 0 30,073 11,113,000 12,103,000 0 0 0 23,216,000 WQ-16002 Headworks Facility Replacement 0 0 0 1,157,000 1,159,000 1,175,000 12,316,221 15,807,221 WQ-19000 Outfall Line Construction 0 0 3,890,000 3,883,000 446,000 0 0 8,219,000 WQ-80021 Plant Equipment Replacement 2,494,904 1,980,396 0 0 0 0 0 0 WQ-19002 Plant Repair, Retrofit, and Equipment 0 3,148,877 4,951,019 3,129,000 3,219,000 3,349,000 3,427,000 18,075,019 Replacement WQ-14003 Primary Sedimentation Tank Rehabilitation 145,186 906,654 6,124,000 7,114,000 4,013,000 0 0 17,251,000 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 549 WASTEWATER TREATMENT FUND Project Number Project Title WQ-19001 Secondary Treatment Upgrades WQ-80022 System Flow Meters FY 2018 Actuals FY 2019 Estimate 0 1,506,809 38,598 0 FY 2020 Adopted FY 2021 FY 2022 FY 2023 846,300 12,211,000 14,150,000 2,049,000 0 0 0 0 FY 2024 5 -Year Total 0 29,256,300 0 0 System Improvements Total 2,678,688 7,572,809 26,924,319 39,597,000 22,987,000 6,573,000 15,743,221 111,824,540 Total Uses 14,083,225 26,786,647 28,282,312 46,405,000 29,809,000 13,333,000 15,743,221 133,572,533 550 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WASTEWATER TREATMENT FUND Buildings and Facilities WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 551 WASTEWATER TREATMENT FUND Water Quality Control Plant Laboratory Fund: Wastewater Treatment - Operating Category: Buildings and Facilities Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Winter 2015 Initial Project Completion: Fall 2021 Revised Project Start: Winter 2019 Revised Project Completion: Winter 2022 Project Number: WQ-14002 New Laboratory And Environmental Services Building Description This project provides funding for a new building that will consolidate staff and provide a larger updated lab. Justification The existing laboratory does not have adequate space for staff, instruments, chemical storage, and microbiology testing. Due to limited space, staff is currently located in four separate aging buildings, which house industrial pumps, limiting the number of staff that can be assigned to each building. Supplemental Information This project was identified in the Long Range Facilities Plan accepted by City Council in 2012. Construction funding via a low interest state revolving fund loan (SRF) or a revenue bond will be pursued for this project, which is subject to approval from partner agencies (Stanford Uni- versity, Mountain View, Los Altos, Los Altos Hills, and the East Palo Alto Sanitary District). Part- ners have already approved repayment of an SRF design and planning loan, while staff evaluate the revenue bond option as an alternative funding source. Significant Changes 2020-2024 CIP: Design phase of the project began with the design contract awarded in Febru- ary 2019. 552 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGE -I WASTEWATER TREATMENT FUND 2019-2023 CIP: Design phase of the project is expected to start in Fall 2018. The City is explor- ing funding alternatives for the project, therefore the funding source is no longer stated explic- itly as Revenue from the State of California. 2018-2022 CIP: All partners approved repayment of the SRF design and planning loan, but securing the SRF design and planning loan took longer than expected and there was uncer- tainty about availability of State funds. The City will have to explore alternate methods of fund- ing such as a revenue bond. Project planning/design can commence once the funds are secured, but the project timeline has been impacted. 2017-2021 CIP: Approval by partner agencies was required for project approval and to guaran- tee repayment of any state loans. 2016-2020 CIP: Project budget in Fiscal Year 2016 now captures an additional $4.0 million more in Fiscal Year 2020 for final design and start of construction. Funding Sources Schedule Funding Source Other Wastewater Treatment Fund Total Prior Years FY 2019 Budget O 910,000 FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 0 1,910,000 6,750,000 6,750,000 6,600,000 O 452,995 1,020,000 (552,007) 58,000 72,000 160,000 O 1,362,995 1,020,000 1,357,993 6,808,000 6,822,000 6,760,000 5 Year CIP FY 2024 Total O 22,010,000 O (262,007) O 21,747,993 Beyond 5 Year CIP Total O 22,010,000 O 757,993 O 22,767,993 Expenditure Schedule Project Phas Construction Design Total Prior Years FY 2019 Budget O 0 O 1,362,995 O 1,362,995 FY 2019 Est. 5,679 1 ,014,321 1,020,000 FY 2020 FY 2021 FY 2022 FY 2023 0 6,658,000 6,672,000 6,760,000 1.357,993 150,000 150,000 0 1,357,993 6,808,000 6,822,000 6,760,000 FY 2024 5 Year CIP Total O 20,090,000 0 1,657,993 O 21,747,993 Beyond 5 Year CIP Total O 20,095,679 0 2,672,314 O 22,767,993 Operating Impact This project is anticipated to impact operating expenses in the future such as utilities, janitorial services, and alarm/security systems. Once the design, including features and square feet, is complete, costs will be quantified and adjustments will be brought forward in future budgets. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Environmental Impact Analysis: CEQA will be required. Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 553 CITY OF PALO ALTO WASTEWATER TREATMENT FUND System Improvements WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 555 WASTEWATER TREATMENT FUND Filtration system testing unit Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Winter 2018 Initial Project Completion: Spring 2021 Revised Project Start: Winter 2019 Revised Project Completion: Fall 2021 Project Number: WQ-19003 Advanced Water Purification Facility Description This project provides funding for an Advanced Water Purification Facility to further improve the quality of the tertiary -treated recycled water by microfiltration or ultrafiltration followed by reverse osmosis to reduce the level of total dissolved solids (TDS). Justification The Regional Water Quality Control Plant (RWQCP) currently provides tertiary -treated recycled water to permitted users in its service area, mostly for irrigation. The current recycled water delivered has a TDS level of 800-900 mg/L. City Council adopted a goal to reduce the TDS level to 600 mg/L in 2010. In 2015, City Council adopted an Environmental Impact Report for the Phase I I I Recycled Water Pipeline to South Palo Alto and Stanford Research Park, which specifi- cally mentioned recycled water quality would be improved through additional treatment at the RWQCP. In addition, there are approximately 40 potential recycled water users in the service area with their connection still pending until the RWQCP lowers the recycled water TDS level. Supplemental Information The RWQCP, in collaboration with Valley Water (formerly known as the Santa Clara Valley Water District) and the City of Mountain View, conducted an Advanced Water Purification System Feasibility Study. This study recommended microfiltration or ultrafiltration followed by reverse osmosis after comparing different water quality improvement options. The study also included evaluations of greenhouse gas emissions, storage requirements, facility sites, concentrate treat- ment options, and initial design and construction cost estimates. 556 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WASTEWATER TREATMENT FUND This project was also identified in the Long Range Facilities Plan accepted by City Council in 2012. Funding via contributions from Valley Water, the City of Mountain View, and other external sources such as a low interest state revolving fund loan or revenue bond will be pursued for this project. Significant Changes 2020-2024 CIP: Project start delayed from Winter 2018 to Winter 2019 due to lack of funding as staff is still negotiating with the City of Mountain View and Valley Water to secure funding for this project. Funding Sources Schedule Funding Source Other Wastewater Treatment Fund Total Prior Years FY 2019 Budget 0 1,000,000 FY 2019 Est. FY 2021 0 11,000,000 12,000,000 0 30,073 30,073 113,000 103,000 O 1,030,073 30,073 11,113,000 12,103,000 FY 2022 0 FY 2023 0 0 0 FY 2024 5 Year CIP Beyond 5 Total Year CIP Total O 23,000,000 0 23,000,000 O 216,000 0 246,073 O 23,216,000 0 23,246,073 Expenciture Schedule Project Phase Construction Design Total Prior Years FY 2019 Budget O 0 O 1,030,073 O 1,030,073 FY 2019 Est. 0 8,082,377 12,103,000 30,073 3,030,623 0 30,073 11,113,000 12,103,000 FY 2022 FY 2023 0 FY 2024 01 5 Year CIP Beyond 51 Total Year CIP O 20,185,377 O 3,030,623 O 23,216,000 Total 0 20,185,377 O 3,060,696 O 23,246,073 Operating Impact This project is anticipated to impact operating expenses in the future such as utilities, janitorial services, and alarm/security systems. Once the design, including features and square feet, is complete, costs will be quantified and adjustments will be brought forward in future budgets. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.17 Relationship to Comprehensive Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: An addendum to the existing EIR completed in 2015 for the expansion of the Palo Alto recycled water distribution system will be required. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 557 WASTEWATER TREATMENT FUND Headworks Facility Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Spring 2020 Initial Project Completion: Winter 2024 Revised Project Start: Winter 2020 Revised Project Completion: Spring 2026 Project Number: WQ-16002 Headworks Facility Replacement Description This project provides funding for replacing influent pumping, including the suction and dis- charge piping, pipe manifolds, valves, the electrical and controls system, screening equipment, grit handling equipment, the force main to the primaries and modifying headworks building, and yard piping. Justification This project was identified in the Long Range Facilities Plan (LRFP) report accepted by City Council in 2012. The existing headworks are at the end of their useful life and replacement is required for operational reliability of pumping the raw sewage from the influent sewers into the treatment plant. Supplemental Information Partner agencies' approval to repay design and construction loans is needed as a low interest state revolving fund loan or a revenue bond will be pursued to fund the project. Significant Changes 2020-2024 CIP: Project start delayed from Summer 2019 to Winter 2020 due to budget con- straints, staffing resources, and construction logistics with other projects in progress. 2019-2023 CIP: Staff is evaluating alternative funding options, therefore the funding source is no longer stated explicitly as Revenue from the State of California. 558 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WASTEWATER TREATMENT FUND 2018-2022 CIP: Staff revised the Funding Sources Schedule and the Expenditure Schedule to better reflect the project timeline recommended in the LRFP, where design will take place from 2020 to 2022, with CEQA and construction to follow. Funding Sources Schedule Fundin•. Source Other Wastewater Treatment Fund Total Prior Years 0 FY 2019 Budget 0 O 5,000 FY 2019 Est. 0 0 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5Year CIP Total Beyond 5 Year CIP Total O 1,147, 000 1,147,000 1,147,000 12,060, 221 15,501,221 11,678,221 27,179,442 O 10,000 12,000 28.000 256,000 306,000 0 306,000 O 5,000 0 0 1,157,000 1,159,000 1,175,000 12,316,221 15,807,221 11,678,221 27,485,442 IEEE Prior Years FY 2019 Budget Expenditure Schedule FY 2019 Est. FY 2020 FY 2022 FY 2023 FY 2024 5Year CIP Total Beyond 5 Year CIP Construction 0 0 0 0 0 0 0 11,934,221 11,934,221 11,678,221 23,612,442 Design 0 5,000 0 0 1,157,000 1,159,000 1,175,000 382,000 3,873,000 0 3,873,000 Total 0 5,000 0 0 1,157,000 1,159,000 1,175,000 12,316,221 15,807,221 11,678,221 27,485,442 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 559 WASTEWATER TREATMENT FUND Outfall, Winter 2017 Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: Wastewater Treatment Plant and Palo Alto Airport Managing Department: Public Works Initial Project Start: Summer 2018 Initial Project Completion: Fall 2019 Revised Project Start: Fall 2019 Revised Project Completion: Winter 2022 Project Number: WQ-19000 Outfall Line Construction Description This project consists of the construction of a new parallel outfall pipe to convey final plant efflu- ent to San Francisco Bay. Justification Installation of a new outfall line is needed to address outfall age (built in 1964) and, more impor- tantly, to address the outfall capacity in light of peak wet -weather flow, peak tide, and future sea level rise scenarios. The existing system of a 54 -inch outfall line and a 36 -inch emergency backup outfall line are inadequate to pass the Plant's peak wet -weather hydraulic flow capacity of 80 million gallons per day. Supplemental Information This project was identified in the Long Range Facilities Plan report accepted by City Council in 2012. Construction funding via a low -interest state revolving fund loan will be pursued for this project, while staff evaluate revenue bond options as an alternative funding source. The existing 54 -inch outfall needs rehabilitation, which can only be completed after the new outfall is operational. Rehabilitating the existing 54 -inch outfall will be a future project. Once rehabilitated, the 54 -inch outfall along with the new parallel outfall in this project are anticipated to work together to convey peak flows for another 50 or more years. Significant Changes 2020-2024 CIP: Project design was completed and construction has not begun due to permit- ting and finalization on the lease agreement with California State Lands Commission (CSLC). 560 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WASTEWATER TREATMENT FUND 2019-2023 CIP: Staff is evaluating alternative funding options, therefore the funding source is no longer stated explicitly as Revenue from the State of California. Funding Sources Schedule Funding Source Other Wastewater Treatment Fund Total Prior Years FY 2019 Budget O 0 0 10,000 O 10,000 FY 2019 Est. FY 2020 FY 2021 O 3,850,000 3,850,000 FY 2022 440,000 0 40,000 33,000 6,000 O 3,890,000 3,883,000 446,000 FY 2023 0 0 FY 2024 5Year CIP Total O 8,140,000 O 79,000 Beyond 5 Year CIP Total 0 8,140,000 0 79,000 0 0 8,219,000 0 8,219,000 Project Phase Construction Total Prior Years FY 2019 Budget 0 10,000 O 10,000 Expenditure Schedule FY 2019 Est. FY 2020 FY 2021 0 3,890,000 3,883,000 FY 2022 446,000 O 3,890,000 3,883,000 446,000 FY 2023 0 0 FY 2024 5 Year CIP Total O 8,219,000 O 8,219,000 Beyond 5 Year CIP Total 0 8,219,000 0 8,219,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Relationship to Comprehensive Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project had a mitigated negative declaration from CEQA under Section 15070. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 561 WASTEWATER TREATMENT FUND Old pumping plant Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WQ-19002 Plant Repair, Retrofit, and Equipment Replacement Description This project provides funding for the assessment, repair, and retrofit of the RWQCP's concrete and metal structures; the replacement of necessary RWQCP equipment and ancillary facilities to maintain treatment reliability and existing infrastructure; and the replacement of large diame- ter flow meters built into the wastewater treatment system on sewers, pipes, and water lines. Tasks and funding previously budgeted in three separate maintenance related projects, WQ- 80021, WQ-80022, and WQ-04011, will now be consolidated and budgeted in this one recurring project. Justification Plant facilities are subject to many adverse conditions and plant equipment requires periodic replacement to maintain reliability. Concrete and metal structures are evaluated for evidence of damage caused by corrosion, weathering, age, and ground movement. Facilities with repair and retrofit deficiencies need to be repaired to good structural condition to ensure that the plant continues to operate safely and reliably. In addition, United States Environmental Protection Agency and State Water Resources Control Board regulations and permits require ongoing allo- cated funding for equipment replacement to ensure adequate treatment reliability. In addition to equipment physically located at the plant, there are 13 key magnetic flow meters throughout the collection system. Meters have an average life of ten years, however when the meter's reliability fails, the meter must be replaced immediately to continue accurate partner billing, process control, and regulatory reporting. 562 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WASTEWATER TREATMENT FUND Supplemental Information Planned projects include replacement of equipment mechanisms for secondary clarifiers and sludge thickeners; and replacement of wire, transformers, switches, and electrical components in the medium voltage electrical network. Funding Source Wastewater Treatment Fund Total Prior Years Funding Sources Schedule FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Beyond 5 Total Year CIP Total N/A 5,025,877 3,148,877 4,951,019 3,129,000 3,219,000 3,349,000 3,427,000 18,075,019 N/A 5,025,877 3,148,877 4,951,019 3,129,000 3,219,000 3,349,000 3,427,000 18,075,019 Expenditure Schedule 0 0 N/A N/A Project Phase Construction Design Total FY 2019 Budget N/A 4,524,594 N/A 501,283 N/A 5,025,877 FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total 2,735,550 4,588,019 2,757,000 2,837,000 2,957,000 3,024,000 16,163,019 413,327 363,000 372,000 382,000 392,000 403,000 1,912,000 3,148,877 4,951,019 3,129,000 3,219,000 3,349,000 3,427,000 18,075,019 Beyond 5 Year CIP 0 0 0 Total N/A N/A N/A Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 563 WASTEWATER TREATMENT FUND Primary Sedimentation Tank Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Spring 2014 Initial Project Completion: Fall 2019 Revised Project Start: Winter 2017 Revised Project Completion: Spring 2022 Project Number: WQ-14003 Primary Sedimentation Tank Rehabilitation Description This project provides funding for new protective coatings on each of the four concrete primary sedimentation tanks and replacement of worn rotating parts. The tanks, installed in 1972, are 220 feet long by 41 feet wide and remove settleable solids and grease. The coating ensures rein- forcing steel bars within the concrete are protected from penetrating corrosive sewer gases and extends the concrete's life another 30 years. Justification Without recoating, the concrete will lose its structural integrity, gradually spalling and harming pumps, pipes, and treatment systems as a result. In a mild seismic event, weakened concrete could potentially collapse, endangering staff and the treatment system. Rehabilitation of the concrete slabs will extend the life of the tanks, preserving capital resources for other uses. Supplemental Information This project was identified in the Long Range Facilities Plan report accepted by City Council in 2012. Construction funding via a low -interest state revolving fund loan (SRF) will be pursued for this project, which is subject to approval from the partner agencies. The partners already approved repayment of an SRF design and planning loan, while staff evaluate a revenue bond option as an alternative to an SRF for construction. 564 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WASTEWATER TREATMENT FUND Significant Changes 2019-2023 CIP: Design phase of the project started in January -March of 2018. The City is exploring funding alternatives for the project, therefore the funding source is no longer stated explicitly as Revenue from the State of California. 2018-2022 CIP: All partner agencies approved repayment of a planning/design loan. Securing the SRF planning/design loan took longer than expected, and there is uncertainty about avail- ability of State funds. The City may have to explore alternative methods of funding such as a revenue bond, but the project planning/design can commence once the funds are secured. Proj- ect timeline is impacted. 2017-2021 CIP: Approval by the partner agencies was required for project approval and to guar- antee repayment of any state loans. Funding Sources Schedule Other Wastewater Treatment Fund Total Prior Years FY 2019 Budget 0 2,240,000 FY 2019 Est. FY 2020 FY 2021 FY 2022 0 8,302,000 6,062,000 2,981,000 145,186 666,654 906,654 (2,178,000) 1,052,000 1,032,000 145,186 2,906,654 906,654 6,124,000 7,114,000 4,013,000 FY 2023 0 0 0 FY 2024 5 Year CIP Total O 17,345,000 O (94,000) O 17,251,000 Beyond 5 Year CIP Total O 17,345,000 O 957,840 O 18,302,840 Expenditure Schedule Project Phase Construction Design Total 0 2,041,536 145,186 865,118 145,186 2,906,654 FY 2019 Est. FY 2020 FY 2021 FY 2022 41,536 5,809,280 6,801,619 3,908,000 865,1 18 314,720 312,381 105,000 906,654 6,124,000 7,114,000 4,013,000 FY 2023 0 0 0 FY 2024 5Year CIP Total O 16,518,899 0 732,101 O 17,251,000 Beyond 5 Year CIP Total O 16,560,435 O 1,742,405 O 18,302,840 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 565 WASTEWATER TREATMENT FUND Aeration basins Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Summer 2018 Initial Project Completion: Fall 2021 Revised Project Start: Fall 2018 Revised Project Completion: Winter 2022 Project Number: WQ-19001 Secondary Treatment Upgrades Description This project provides funding for upgrades to the Secondary Treatment process at the Regional Water Quality Control Plant. The existing Secondary Treatment process has two main compo- nents; the Fixed Film Reactors (FFR) and the Activated Sludge (AS) Process. This project includes the reconstruction of the AS Process, rehabilitation of the AS Aeration Basins and the elimination of the FFRs. The AS Aeration Basins will be subdivided with concrete walls creating different zones where different pollutants can be treated. One of the zones will then operate without oxygen, treating nitrogen and cutting the nitrogen in the treated wastewater in half. The project will not only reduce organics and ammonia in the existing processes, but will also reduce total nitrogen, the next pollutant being regulated. Justification The components of the Secondary Treatment process are between 35 and 45 years old and show extreme signs of wear and structural weakness. The rehabilitation of both the FFRs and the AS Process were identified in the Long Range Facilities Plan accepted by Council in 2012. In addition, regulatory agencies are developing new compliance and permit requirements for total nitrogen. A special study was completed in 2017, which proposed a complete Secondary Treat- ment process upgrade instead of individual rehabilitation projects. The completion of the upgrades will meet several objectives. Supplemental Information The project cost is estimated to be $30.6 million, which is less than the combined estimated cost for the FFRs, AS Aeration Basins rehabilitation, and large-scale Denitrification System (or other nutrients removal) projects. 566 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WASTEWATER TREATMENT FUND Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Significant Changes 2020-2024 CIP: Design phase began in October 2018. Project start delayed from Summer 2018 to Fall 2018 with project completion now estimated to be in Winter 2022. Funding Sources Schedule Funding Source Other Wastewater Treatment Fund Total Prior Years FY 2019 Budget O 1,500,000 FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 0 2,300,000 12,200,000 14,000,000 2,000,000 O 45,109 1,506,809 (1,453,700) 11,000 150,000 49,000 O 1,545,109 1,506,809 846,300 12,211,000 14,150,000 2,049,000 FY 2024 5 Year CIP Total O 30,500,000 O (1,243,700) O 29,256,300 Beyond 5 Year CIP Total O 30,500,000 O 263,109 O 30,763,109 Expenditure Schedule Project Phase Construction Design Total X2'9. Budget O 0 O 1,545,109 O 1,545,109 0 1,506,809 1,506,809 FY 2020 FY 2021 FY 2022 FY 2023 0 11,511,000 14,150,000 2,049,000 846,300 700,000 0 0 846,300 12,211,000 14,150,000 2,049,000 FY 2024 5 Year CIP Total O 27,710,000 O 1,546,300 O 29,256,300 Beyond 5 Year CIP Total O 27,710,000 O 3,053,109 O 30,763,109 Operating Impact This project is anticipated to impact operating expenses in the future, potentially by lowering utilities usage. As these costs are quantified, adjustments will be brought forward in future bud- gets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 567 CITY OF PALO ALTO WATER FUND CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 569 WATER FUND Overview The City of Palo Alto is the only municipality in California that operates a full suite of City - owned utility services. The municipal Water Distribution System began operation in 1896 and continues to provide safe, reliable, and cost-effective water service to residents and customers of Palo Alto. For the 2020-2024 Capital Improvement Program (CIP), approximately $49.4 mil- lion is projected, with $17.0 million allocated in Fiscal Year 2020. Overall, a total of 15 projects are planned for the 5 -year CIP. Major projects funded in the 2020-2024 CIP include Water Main Replacements (cumulative total of $26.0 mil- lion), Water System Customer Connections ($4.0 million), Water Meters ($3.5 million) and Water, Gas, and Wastewater Util- ity GIS Data ($2.7 million). The budget for the Water Fund CIP is categorized into three types of projects: Customer Connections, System Improvements, and Water Main Replacements. 16,000,000 12,000,000 8,000,000 4,000,000 0 Water Fund Capital Expenditures 0' I • • i ! • i • 1 % 1 • I • i I • 1 • • 1 • 1 • • • g : 7 • FY 2016 FY 2018 FY 2020 FY 2022 FY 2024 Actuals Actuals Adopted Projected Projected Infrastructure Inventory Classification Quantity Miles of water main 235.58 Number of wells 1 active standby and 7 emergency standby Number of reservoirs 4 steel and 3 reinforced concrete 570 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WATER FUND Water Distribution System Main Materials MATERIAL TYPE TOTAL LENGTH PERCENT Asbestos Cement Pipe Concrete Cylinder Pipe Cast Iron Pipe Copper Ductile Iron Pipe Polyethylene Polyvinyl Chloride Steel Total: 131.65 mi 16.72 mi 18.54 mi 0.24 mi 6.93 mi 17.78 mi 42.57 mi 0.7 mi 235.77 mi Customer Connections 55.84% 7.09% 7.86% 0.1% 2.94% 7.54% 18.05% 0.3% As customers continually change their water needs due to equipment additions, new construc- tion, building expansions, building remodels, teardowns and rebuilds, and new building occu- pancy types, the water system must evolve to meet these needs. The Water System Customer Connections is the only project in this category and includes work required to meet the needs of customers who have applied for new or upgraded water service. The Water Fund pays for a portion of this project, while remaining costs are supported by reimbursements from customers for project work performed by the City. Recent Accomplishments In Fiscal Year 2018 the Water Utility completed over 59 customer service projects with a total cost of $0.8 million. 2020-2024 Capital Improvement Program Recurring Projects The Water System Customer Connections is the only project within this category. Over the course of the 2020-2024 CIP, $4.0 million is forecasted, with $0.8 million allocated in Fiscal Year 2020. System Im erovements To ensure reliable water services for the City of Palo Alto's residents and customers, infrastruc- ture must be replaced at the end of its expected life. The System Improvements category includes 10 projects as part of the 2020-2024 CIP at a total cost of $19.4 million, with $8.9 mil- lion allocated in Fiscal Year 2020. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 571 WATER FUND Recent Accomplishments • Started the design to replace the Corte Madera tank. The Conceptual Engineering Report (CER) has been completed and the work is currently about 30% complete. • Started the El Camino Real Pump Station and Mayfield Pump Station modifications to the system and control programs to improve operational flexibility and system resiliency. • Completed seismic work and upgrades for Arastradero, Page Mill, and California Avenue turnouts, and currently working on project closeout. • Continued reviewing water storage and operational needs citywide, and worked with a consultant to develop a steady state water model that will assist in the storage and operational recommendations. • Completed the geological investigation of the foundation leaks at the Mayfield Tank and provided a report containing results of the subsurface explorations and laboratory testing and recommended repair alternatives. • Completed a survey and geotechnical investigation of the Corte Madera tank site. • Completed two transmission valve replacements on Arastradero Road. 2020-2024 Capital Improvement Program Recurring Projects A total of $11.5 million is programmed for System Improvement recurring projects during the 2020-2024 CIP, with $3.2 million allocated in Fiscal Year 2020. Recurring projects in this cate- gory include the following: • Water Distribution System Improvements (Fiscal Year 2020: $0.4 million; 5 -Year CIP: $1.6 million) • Water Fusion and General Equipment/Tools (Fiscal Year 2020: $0.1 million; 5 -Year CIP: $0.3 million) • Water, Gas, Wastewater Utility GIS Data (Fiscal Year 2020: $0.8 million; 5 -Year CIP: $2.7 million) • Water Meters (Fiscal Year 2020: $1.3 million; 5 -Year CIP: $3.5 million) ▪ Water Service Hydrant Replacement (Fiscal Year 2020: $0.4 million; 5 -Year CIP: $2.0 million) • Water System Supply Improvements (Fiscal Year 2020: $0.3 million; 5 -Year CIP: $1.4 million) Non -Recurring Projects A total of $7.9 million is programmed for non -recurring projects during the 2020-2024 CIP, with the $5.7 million allocated in Fiscal Year 2020. Non -recurring projects in this category include the following: • Mayfield Reservoir Subgrade and Venting (Fiscal Year 2020: $0.4 million; 5 -Year CIP: $0.6 million) • Water Recycling Facilities (Fiscal Year 2020: $0.4 million) ▪ Water Reservoir Coating Improvements (Fiscal Year 2020: $0.1 million; 5 -year CIP: $0.1 million) 572 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WATER FUND • Water Tank Seismic Water System Upgrades (Fiscal Year 2020: $4.9 million; 5 -year CIP: $6.9 million) Water Main Replacements The Water Main Replacements category accounts for the replacement of inadequately sized and structurally deficient water mains. In the next five years, it is estimated that approximately 50,000 linear feet of water mains will be replaced. The annual linear feet replacement totals were reduced by approximately 23% due to significant increases in labor and material costs. Based on the last two water main replacement project bids, the engineer's estimate was increased and a budget augmentation was necessary in FY 2020 to cover construction costs. City staff has proposed a new replacement schedule of water & wastewater construction every even year and gas construction every odd year to reduce the amount of construction when prices are high and allow staff to focus on other priorities such as ABS/Tenite gas services replacement and cross -bore inspections. The annual replacement footage was reduced to compensate for some of the market changes that forced a rebid and a single bid in the past. Water main replacement project (WMR) 26B - Upgrade Downtown did not receive any bids. Rebids and the reduction of total footage com- pleted annually will extend to overall system replacement time; however, a recent study indi- cated that the City has already replaced many of the most leak -prone and deteriorated pipes from the past water main replacement projects 1 through 26. This study recommended replac- ing 13.5 miles of mains within the next decade, and proposed every -other -year construction program still allows staff to replace these 13.5 miles of water mains within the next 10 years, as recommended in the study. Recent Accomplishments • Completed construction of Water Main Replacement project (WMR 26) to replace approximately 13,000 linear feet of water main pipelines, 200 service pipelines, and 40 fire hydrants. Currently working on project closeout. • Started construction of water main replacement for Upgrade Downtown (WMR 26B) to replace approximately 3,155 linear feet of water main pipelines, 52 service pipelines, and 10 fire hydrants. Currently the work is about 80% complete. • Started design of Water Main Replacement project (WMR 27) to replace approximately 10,000 linear feet of water main pipelines in the Sand Hill Road area. 2020-2024 Capital Improvement Program The 2020-2024 CIP includes $26.0 million in funding for 5 non -recurring projects within this category, with $7.3 million appropriated for Fiscal Year 2020. The Utilities Department coordi- nates with the Public Works Department's street maintenance projects to minimize damage to the City's pavement and maximize cost efficiencies when replacing water mains. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 573 WATER FUND Summary of Capital Activity WATER FUND Project Number FY 2018 Actuals FY 2019 Estimate FY 2020 Adopted FY 2021 FY 2022 FY 2023 FY 2024 5 -Year Total Source of Funds Transfer from Other Funds Gas Fund WS -02014 Water Gas Wastewater GIS Data 134,209 147,630 152,059 156,621 161,320 166,160 166,160 802,320 Total Gas Fund Transfers 134,209 147,630 152,059 156,621 161,320 166,160 166,160 802,320 Wastewater Collection Fund WS -02014 Water Gas Wastewater GIS Data Total Wastewater Collection Fund Total Transfer from Other Funds 134,209 147,630 134,209 268,418 147,630 295,260 152,059 156,621 152,059 304,118 156,621 313,242 161,320 166.160 161,320 322,640 166,160 802,320 166,160 166,160 332,320 332,320 802,320 1,604,640 Other Revenues WS -80014 WS -80013 Water Service Hydrant Replacement Water System, Customer Connections Other Revenue Total 6,365 1,404,420 1,410,785 0 765,995 765,995 0 957,228 957,228 0 985,946 985,946 0 1,015,524 1,015,524 0 0 1,045,990 1,195,819 1,045,990 1,195,819 0 5,200,507 5,200,507 Total Sources 1,679,203 1,061,255 1,261,346 1,299,188 1,338,164 1,378,310 1,528,139 6,805,147 Use of Funds Customer Connections WS -80013 Water System, Customer Connections 763,694 765,995 750,000 775,000 800,000 825,027 850,000 4,000,027 Customer Connections Total 763,694 765,995 750,000 775,000 800,000 825,027 850,000 4,000,027 System Improvements WS -19000 Mayfield Reservoir Subgrade and Venting Repair 0 0 400,000 200,000 0 0 0 600,000 WS -11003 Water Distribution System Improvements 172,466 400,000 446,620 269,469 277,553 285,880 294,456 1,573,978 WS -13002 Water Fusion and General Equipment/Tools 0 20,000 50,000 50,000 50,000 50,000 50,000 250,000 WS -02014 Water, Gas, Wastewater Utility GIS Data 97,106 514,000 736,399 469,862 483,958 498,477 513,431 2,702,127 WS -80015 Water Meters 114,853 90,000 1,325,000 530,450 546,364 562,755 579,638 3,544,207 WS -07001 Water Recycling Facilities 0 0 395,649 0 0 0 0 395,649 WS -07000 Water Regulation Station Improvements 97,777 579,578 0 0 0 0 0 0 WS -08001 Water Reservoir Coating Improvements 224,549 850,771 55,532 0 0 0 0 55,532 WS -80014 Water Service Hydrant Replacement 296,913 79,000 400,000 400,000 400,000 400,000 400,000 2,000,000 WS -11004 Water System Supply Improvements 165,015 289,744 261,620 269,469 277,553 285,880 345,131 1,439,653 574 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WATER FUND Project Number WS -09000 Project Title Water Tank Seismic Water System Upgrades System Improvements Total Water Main Replacements FY 2018 Actuals 602,721 FY 2019 Estimate FY 2020 Adopted FY 2021 2,152,575 4,868,532 2,000,000 FY 2022 0 FY 2023 0 FY 2024 5 -Year Total 0 6,868,532 1,771,399 4,975,668 8,939,352 4,189,250 2,035,428 2,082,992 2,182,656 19,429,678 WS -12001 Water Main Replacement - Project 26 4,547,950 5,426,718 200,000 0 0 0 0 200,000 WS -13001 Water Main Replacement - Project 27 862 675,000 6,499,138 0 0 0 0 6,499,138 WS -14001 Water Main Replacement - Project 28 0 0 585,107 0 8,500,000 0 0 9,085,107 WS -15002 Water Main Replacement - Project 29 0 0 0 0 850,000 0 8,500,000 9,350,000 WS -16001 Water Main Replacement - Project 30 0 0 0 0 0 0 850,000 850,000 Water Main Replacements Total 4,548,813 6,101,718 7,284,245 0 9,350,000 0 9,350,000 25,984,245 Total Uses IM 7,083,905 11,843,381 16,973,597 4,964,250 12,185,428 2,908,019 12,382,656 49,413,950 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 575 CITY OF PALO ALTO Qc 4 5-1 Water Main Replacement (W MR) Projects FY 2020 (W MR 27) FY 2021 (No Construction Projects) FY 2022 (WMR 28) FY 2023 (No Construction Projects) FY 2024 (WMR 29) ayshore ,Icre are )S ayshore €- i .,, .5.. o d 5.111 lo s et etist sticsr effatti ccs O / v 1 The City of Palo Alto WATER FUND MAP FY 2020 to FY 2024 CAPITAL IMPROVEMENT PROGR AM This m ap is a product of the City of Palo Alto GIS WATER FUND • CITY OF PALO ALT O FISCAL YEAR 2020 AD OPTED CAPITAL BUDGET 577 s antos.20 19-94-19 11:24.21 W at er Fund Map 2020-2024 (l\ oc-m aps&tc ompassWminW ersonallwtview.mdb) This d ocument is a graphic representation only ofbest av ailable s ourc es. Th e Cfly of Pal o Alt o assumes no r esponsibility for any err ors . 01989 to 2016 Chy of Palo Alto CITY OF PALO ALTO WATER FUND Customer Connections WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 579 Fund: Water Fund - Operating Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -80013 • Installation of 8" HDPE pipe by directional drilling method Water System Customer Connections Description This project allows for improvements that include new main extensions, valves, domestic ser- vices, meters on upgraded services, backflow devices, fire services, and fire hydrants. Justification System extensions are required to provide service to new customers and to serve existing cus- tomers requesting expanded service. Supplemental Information Revenues appear to exceed expense budget due to the addition of capacity fees. Significant Changes 2015-2019 CIP: This project was previously titled Water System Extensions. As part of the Fiscal Year 2015 budget, it was re -titled to more accurately reflect the work done with this funding. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2021 FY 2022 FY 2023 5 Year CIP Beyond 5 FY 2024 Total Year CIP Total Other Water Fund Total N/A 929,348 765,995 957,228 985,946 1,015,524 1,045,990 1,195,819 5,200,507 N/A (163,353) 0 (207,228) (210,946) (215,524) (220,963) (345,819) (1,200,480) N/A 765,995 765,995 750,000 775,000 800,000 825,027 850,000 4,000,027 0 0 0 N/A N/A N/A 580 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WATER FUND Expenciture Schec ule Prior FY 2019 Project Phase Years Budget FY 2019 Est. 750,000 775,000 800,000 825,027 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 765,995 765,995 850,000 4,000,027 N/A 765,995 765,995 750,000 775,000 800,000 825,027 850,000 4,000,027 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 581 CITY OF PALO ALTO WATER FUND System Improvements WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 583 WATER FUND Exterior view of Mayfield Reservoir Fund: Water Fund - Operating Category: System Improvements Project Location: Mayfield Reservoir Managing Department: Utilities Initial Project Start: Fall 2019 Initial Project Completion: Fall 2021 Revised Project Start: Revised Project Completion: Spring 2021 Project Number: WS -19000 Mayfield Reservoir Subgrade and Venting Repair Description As part of the City's recent Seismic Upgrade and Emergency Water Supply and Storage proj- ects, the reservoir was drained in 2012 for approximately two years to allow extensive seismic rehabilitation work to be performed and construction of a new pump station. While the reser- voir was empty, a number of cracks developed in the concrete slabs. After construction was completed and the reservoir was refilled, the cracks that had formed in the concrete caused the reservoir to leak. It was determined that the cracking had not been caused by construction activities but was due to the age of the concrete and the expansion and contraction of the structure during the extended period of time the reservoir was empty Justification In order to minimize the risk of further damage to the reservoir and adjacent properties, the City hired a contractor to perform a crack assessment within the reservoir. Once the assessment was complete the contractor sealed cracks in the concrete slabs and filled voids that had developed under the concrete slabs. The reservoir was filled and all leaks appeared to be sealed. However, during a recent inspection of the reservoir it was found that a large number of additional cracks had formed on the concrete slabs, indicating potential problems with the structure and sub - grade support. Furthermore, the perimeter venting was also found inadequate for keeping debris out and preserving water quality as required by the State Water Resources Control Board (SWRCB). To repair the reservoir's existing subgrade, this project will include excavation around and under the existing reservoir, backfill and compaction of excavated areas, and instal - 584 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WATER FUND lation of a new reservoir floor. The project will also include State required improvements to the existing venting system. Significant Changes 2019-2023 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5Year CIP Beyond 5 Total Year CIP Total Water Fund Total O 200,000 O 200,000 0 400,000 O 400,000 200,000 200,000 0 0 Expenditure Schedule 0 0 O 600,000 O 600,000 0 600,000 O 600,000 Project Phase Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total O 200,000 O 200,000 O 400,000 O 400,000 200,000 200,000 0 0 0 0 O 600,000 O 600,000 0 600,000 O 600,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 585 WATER FUND Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -11003 Installation of a new fire hydrant with FlowGuard fire hydrant check valve Water Distribution System Improvements Description This project provides funds to improve Water Distribution System deliverability and reliability. Typical activities include: installing restraining joints at critical pipelines and bridge crossings, increasing the size of inadequate facilities, system leakage surveys, network modeling, and fire flow studies or other system improvements as required. Justification Water Distribution System reliability and adequate capacity are critical to providing a high level of service to customers in Palo Alto. Continuous evaluation of system needs and making required improvements are necessary to maintain adequate quantities of quality water, that meets local, state, and federal safe drinking water standards. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Water Fund Total N/A 585,000 400,000 446,620 269,469 277,553 285,880 294,456 1,573,978 N/A 585,000 400,000 446,620 269,469 277,553 285,880 294,456 1,573,978 N/A N/A 586 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WATER FUND Expenciture Schec ule Prior FY 2019 Project Phase Years Budget FY 2019 Est. 446,620 269,469 277,553 285,880 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 585,000 400,000 294,456 1,573,978 N/A 585,000 400,000 446,620 269,469 277,553 285,880 294,456 1,573,978 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 587 WATER FUND 16" HDPE pipe being fused prior to installation Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -13002 Water General Equipment/Tools Description This funding allows for the acquisition of new equipment and tools, replacement of existing fusion equipment, and other associated tools. The fusion equipment is used to fuse together pipe joints in the City's Water Distribution System. Justification As equipment ages, the quality of the fusion joints begins to decline, and the operators must spend more time scraping, aligning, and fusing construction joints. In order to maintain high quality standards for the installation of the City's water distribution mains, along with the asso- ciated service standards and worker safety and productivity measures, equipment and tools are required to be upgraded on an annual basis. Significant Changes 2015-2019 CIP: Project was retitled from Water Fusion and General Equipment/Tools. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5YearCIP Beyond 5 Total Year CIP Total Water Fund Total N/A 50,000 20,000 50,000 50,000 50,000 50,000 50,000 250,000 N/A 50,000 20,000 50,000 50,000 50,000 50,000 50,000 250,000 0 0 N/A N/A 588 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WATER FUND Expenciture Schec ule Prior FY 2019 Project Phase Years Budget FY 2019 Est. 50,000 50,000 50,000 50,000 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 50,000 20,000 50,000 250,000 N/A 50,000 20,000 50,000 50,000 50,000 50,000 50,000 250,000 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 589 WATER FUND 5/8" Badger water meter Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -80015 Water Meters Description This funding allows for the purchase of meters for new customers, upgrading meters for current customers, installing meter bypasses, and replacing obsolete meters that are no longer repair- able. This funding also allows for annual testing and calibration of select meters. Justification This project will maintain meter accuracy, reliability, and stock meter equipment and replace- ment parts. Meter replacements enhance information on system water volume; align the Utility's ten-year meter testing and replacement cycle in accordance with industry -standard best man- agement practices; and provide accurate data for the Water Utility billing system. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2020 FY 2021 FY 2022 FY 20.3 FY 202 SYearCIP Beyond 5 Total Year CIP Total Water Fund Total Project Phase N/A 900,000 90,000 1,325,000 530,450 546,364 562,755 579,638 3,544,207 N/A 900,000 90,000 1,325,000 530,450 546,364 562,755 579,638 3,544,207 Prior Years FY 2019 Budget Expenciture Schecule FY 2019 Est. FY 2020 FY 2021 FY 2023 5 Year CIP Total 0 0 Beyond 5 Year CIP N/A N/A Total Construction Total N/A 900,000 90,000 1,325,000 530,450 546,364 562,755 579,638 3,544,207 N/A 900,000 90,000 1,325,000 530,450 546,364 562,755 579,638 3,544,207 0 0 N/A N/A 590 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WATER FUND Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 591 Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2011 Initial Project Completion: Spring 2015 Revised Project Start: Revised Project Completion: Fall 2021 Project Number: WS -07001 Recycled water piping Water Recycling Facilities Description This funding allows the City to hire a consultant to prepare a business plan, prepare a prelimi- nary design, and secure funding options for an expansion of the existing recycled water delivery system in the City. The pipeline will primarily serve the Stanford Research Park and provide an alternative supply source of 435,600 cubic feet per year, roughly 10% of Palo Alto's total water consumption in 2015. A key part of the proposed business plan will be evaluating potential alter- native uses of the new pipeline to serve future needs in Direct Potable Reuse and Indirect Pota- ble Reuse. This more detailed plan follows the successful completion and certification of the project's environmental impact report in September 2015. The next phase of the project is to evaluate the results of this business plan and other deliverables, and pending a satisfactory assessment, move forward with the full design work of the proposed expansion of the recycled water delivery system. Justification Palo Alto is aggressively pursuing all options to meet future water supply needs. Recycled water provides a stable, drought -proof supply of water that replaces the need to use Hetch Hetchy potable supplies for irrigation purposes and other non -potable uses in anticipation of extended periods of drought and mandatory potable water reduction imposed by the State. The City is taking an integrated approach to evaluating the most flexible and robust strategic plan for non - potable recycled water, shallow aquifer groundwater, deep aquifer groundwater, and Direct Potable Reuse and Indirect Potable Reuse. 592 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET Significant Changes 2020-2024 CIP: The remaining build portion of this project will be implemented in the Regional Water Quality Control Plant's project WQ-19003, Advanced Water Purification Facility. 2018-2022 CIP: While staff has addressed many issues regarding a future recycled water proj- ect, including the completion and certification by the Council of the project's environmental impact report (EIR), the replacement of high quality potable water with recycled water remains a concern for the landscape community among others. Completion of the EIR was essential for securing Federal or State grant or loan funding for the construction of the project, and now the City needs to reassess a more exhaustive number of potential end uses, assess customer demand, prepare a business plan, finish a preliminary design, and secure funding. Funding Sources Schedule Funding Source Revenue from the Federal Government Water Fund Total Prior Years 111,013 FY 2019 Budget 0 346,037 395,649 457,050 395,649 FY 2019 Est. 0 FY 2020 0 O 395,649 O 395,649 FY 2023 O 0 0 0 5Year CIP Beyond 5 Total Year CIP Total 0 O 0 0 0 395,649 O 0 0 0 395,649 0 111,013 O 741,686 O 852,699 Expenciture Schec ule Project Phase Construction Design Total Prior FY 2019 Years Budget 365,639 91,409 457,048 395,649 395,649 0 FY 2019 Est. 0 0 O 395,649 395,649 O 0 0 0 0 0 0 0 0 0 FY 2024 0 0 0 395,649 5 Year CIP Total 395,649 0 Beyond 5 Year CIP Total O 761,288 0 91,409 O 852,697 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 593 WATER FUND Seismic Upgrade, Dahl Reservoir, May 2006 Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2008 Initial Project Completion: Spring 2009 Revised Project Start: Summer 2013 Revised Project Completion: Spring 2019 Project Number: WS -08001 Water Reservoir Coating Improvements Description This project will remove and replace the coatings on the interiors and exteriors of the City's four foothill steel water reservoirs. Detailed inspection of the remaining metal structural components will be made after the coatings are completely removed. Minor strengthening of the structural components is expected. Justification Recent coating inspection of the interiors showed signs of heavy rusting on the interior walls, roof, and support beams on each of the steel reservoirs. The reservoirs' coatings need to be replaced to extend the life of the reservoir structures. Supplemental Information These reservoirs were last coated in 1995. Significant Changes 2019-2023 CIP: The City is currently under contract with an engineering consultant to study the Water Distribution System. Staff will make recommendations for upgrades and/or improve- ments when the study is completed. 594 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Water Fund Total Prior Years 1,234,879 FY 2019 Budget 906,303 FY 2019 Est. 850,771 FY 2020 55,532 1,234,879 906,303 850,771 55,532 FY 2021 0 0 FY 2022 0 0 FY 2023 Expenditure Schedule 0 0 FY 2024 5 Year CIP Total O 55,532 O 55,532 Beyond 5 Year CIP Total O 2,141,182 O 2,141,182 Project Phase Construction Design Total Prior Years 987,899 246,970 1,234,869 FY 2019 Budget 906,303 FY 2019 Est. 850,771 0 0 906,303 850,771 FY 2020 55,532 0 55,532 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5Year CIP Total O 55,532 O 0 O 55,532 Beyond 5 Year CIP O 1,894,202 O 246,970 O 2,141,172 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 595 WATER FUND Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -80014 Newly installed fire hydrant service line and assembly on Greenwood Avenue Water Service Hydrant Replacement Description This project replaces system control valves, deteriorated galvanized service lines, lead goose- necks, and fire hydrant valves and assemblies needed for Fire Department flow testing; upgrades fire hydrants in main replacement project areas; and replaces existing undersized or deteriorated copper water services. Upgrading hydrants and system control valves is consistent with fire protection policies. Justification In order to maintain a high water quality standard for Palo Alto's water supplies, it is necessary to replace old, lead, galvanized, and corroded copper water service lines. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2020 FY 2021 FY 2022 FY 2023 FY 202 r_ 5Year CIP Beyond 5 Tot -j Year CIP Total Water Fund Total Project Phase Construction Total N/A 431,130 79,000 400,000 400,000 400,000 400,000 400,000 2,000,000 N/A 431,130 79,000 400,000 400,000 400,000 400,000 400,000 2,000,000 Prior Years FY 2019 Budget Expenciture Schecule FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total N/A 431,130 79,000 400,000 400,000 400,000 400,000 400,000 2,000,000 N/A 431,130 79,000 400,000 400,000 400,000 400,000 400,000 2,000,000 0 0 Beyond 5 Year CIP 0 0 N/A N/A Total N/A N/A 596 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WATER FUND Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 597 WATER FUND Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -11004 Installation of 8" HDPE pipe and valve between two main connection points on El Camino Real at El Camino Way Water System Supply Improvements Description This project provides funding to improve the City's Water Distribution System, which connects facilities between the City's and the San Francisco Public Utility Commission's pipelines, emer- gency water wells within the City, pumping stations, and water reservoirs. Justification It is critical that the City has an adequate supply of water that meets federal and state drinking water requirements. To meet these objectives, the City must continually evaluate the system and make improvements as needed. Supplemental Information Typical activities performed under this project include: piping modifications, equipment replacements associated with water delivery, Supervisory Control software upgrades, system modifications for water system quality compliance, implementation of an asset management system, conditional assessment of the reliability of transmission mains, and security system installations. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Water Fund Total N/A 289,744 289,744 261,620 269,469 277,553 285,880 345,131 1,439,653 N/A 289,744 289,744 261,620 269,469 277,553 285,880 345,131 1,439,653 0 0 N/A N/A 598 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WATER FUND Expenciture Schec ule Prior FY 2019 Project Phase Years Budget FY 2019 Est. 261,620 269,469 277,553 285,880 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 289,744 289,744 345,131 1,439,653 N/A 289,744 289,744 261,620 269,469 277,553 285,880 345,131 1,439,653 0 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 599 WATER FUND Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2014 Initial Project Completion: Winter 2017 Revised Project Start: Revised Project Completion: Fall 2021 Project Number: WS -09000 Seismic Upgrade, Boronda Reservoir, December 2014 Water Tank Seismic Upgrade and Rehabilitation Description This project will provide tank rehabilitation, seismic upgrades, and/or tank replacement struc- tural reinforcement for the Corte Madera, Park, Boronda, and Dahl reservoirs in order to improve earthquake resistance in compliance with the American Society of Civil Engineers (ASCE 7) seismic codes. Work at the reservoir sites will also include the installation of: new seismic shut off valves between the reservoirs and valve vaults, new plug valves, piping and pipe supports in the valve vaults, and recoating of the interior and exterior reservoir walls. Justification Palo Alto's water tanks have no protection from water loss in a seismic event. If an earthquake causes a significant water leak, various impacts such as loss of water for fire fighting purposes, loss of water storage for drinking, property damage from flooding or mudslides, and environ- mental damages could occur. The seismic protection systems will preserve potable water after a seismic event. Additionally, during the seismic upgrade of the Montebello reservoir the struc- tural condition of the tank required significant repair, which is now anticipated in the remaining three tanks constructed in a similar time period. Significant Changes 2019-2023 CIP: Project was retitled from Seismic Water System Upgrade. Budget has also increased to account for scope changes and construction cost escalation. 600 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Water Fund Total Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 2,706,936 5,021,107 2,152,575 4,868,532 2,000,000 2,706,936 5,021,107 2,152,575 4,868,532 2,000,000 FY 2022 0 0 FY 2023 Expenditure Schedule 0 0 FY 2024 5 Year CIP Total O 6,868,532 O 6,868,532 Beyond 5 Year CIP Total O 11,728,043 O 11,728,043 Project Phase Construction Design Total Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 2,165,546 5,021,107 2,152,575 4,868,532 2,000,000 541,380 2,706,926 5,021,107 2,152,575 4,868,532 2,000,000 0 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5Year CIP Total O 6,868,532 O 0 O 6,868,532 Beyond 5 Year CIP O 11,186,653 O 541,380 O 11,728,033 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 601 WATER FUND Fund: Water Fund - Operating Category: System Improvements Project Location: Software maintenance & update Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -02014 Staff collecting data for GIS system Water, Gas, Wastewater Utility GIS Data Description This project covers the annual maintenance and support contract to improve the ability of Utili- ties Department staff to use the Geographic Information System (GIS). As with other GIS activi- ties, continuing the completion of data -related tasks is the primary emphasis. Because field personnel still need accurate paper maps in the field, standard map books will be produced that meet their specific needs. Funding is also included to improve the GIS user interface to better serve the unique requirements of Utility Department users. Justification The GIS program is used for interfacing with modeling software to perform engineering analysis and master planning, develop and prioritize cost-effective capital improvement designs, and asset management of the City's utility enterprise system to enhance the level of service to utility customers. Significant Changes 2020-2024 CIP: The City will transition to a new GIS platform in FY 2020. Remaining FY 2019 funds are being reappropriated to fund the conversion activities required to bring the maps to the new platform. 602 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Transfer from Gas Fund Transfer from Wastewater Collection Fund Prior FY 2019 Years Budget N/A 147,630 N/A 147,630 Water Fund N/A 499,350 Total Project Phase Construction Total N/A 794,610 Prior Years N/A N/A 794,610 FY 2019 Budget 794,610 FY 2019 Est. FY 2022 147,630 152,059 156,621 161,320 147,630 152,059 156,621 161,320 5 Year CIP Total 166,160 166,160 802,320 166,160 166,160 802,320 218,740 432,281 156,620 161,318 166,157 181,111 1,097,487 514,000 736,399 469,862 483,958 498,477 513,431 2,702,127 Ex FY 2019 Est. aenciture Schec FY 2020 514.000 736,399 FY 2021 469,862 FY 2022 483,958 ule FY 2023 498,477 FY 2024 Beyond 5 Year CIP Total 0 0 0 0 5Year CIP Beyond 5 Total Year CIP 513,431 2,702,127 514,000 736,399 469,862 483,958 498,477 513,431 2,702,127 0 0 N/A N/A N/A N/A Total Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Efficient and Effective Service Delivery Goal: C-1 Policy: C-1.3 Program: C1.3.1 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 603 CITY OF PALO ALTO WATER FUND Water Main Replacements WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 605 WATER FUND Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2015 Initial Project Completion: Winter 2017 Revised Project Start: Revised Project Completion: Fall 2019 Project Number: WS -12001 16" HDPE pipe ready to be installed Water Main Replacement -Project 26 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances. Mains are selected by researching the maintenance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approximately 9,708 linear feet (which represents 0.8% of the City's Water Distribution System) of mains and services on various streets within the City, including areas in University Park and Downtown North. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2020-2024 CIP: Complete project close activities. 2019-2023 CIP: This project included Upgrade Downtown which added an additional $3.0 mil- lion for construction services. Funding was increased by $0.6 million in 2019 to include project closing activities for both WMR 26 and Upgrade Downtown projects. 606 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 2018-2022 CIP: This project was delayed due to recent increases in construction cost which has required the department to reduce the scope of the project. Funding Sources Schedule Funding Source Water Fund Total Prior Years FY 2019 Budget FY 2019 Est. 4,901,072 5,626,718 5,426,718 FY 2020 FY 2021 200,000 4,901,072 5,626,718 5,426,718 200,000 0 0 FY 2022 0 0 FY 2023 Expenciture Schedule 0 0 FY 2024 5 Year CIP Beyond 5 Total Year CIP O 200,000 O 200,000 Total O 10,527,790 O 10,527,790 Project Phase Construction Design Total Prior Years FY 2019 Budget FY 2019 Est. FY 2020 3,920,846 5,626,718 5,426,718 200,000 980,201 0 0 0 4,901,047 5,626,718 5,426,718 200,000 FY 2021 0 01 FY 2022 0 0 FY 2023 0 0 FY 202 Year CIP Beyond 5 Total Year CIP O 200,000 0 O 200,000 0 Total 0 9,547,564 O 980,201 O 10,527,765 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 607 WATER FUND Installed 16" HDPE pipe waiting to be backfilled Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2016 Initial Project Completion: Winter 2018 Revised Project Start: Summer 2019 Revised Project Completion: Summer 2020 Project Number: WS -13001 Water Main Replacement -Project 27 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2018 and 2019. Mains are selected by researching the mainte- nance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approximately 9,150 linear feet (which represents 0.8% of the City's Water Distribution System) of mains and services on various streets within the City, including areas in the Oak Creek and Greenmeadow neighborhoods. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, some are located in areas of high liquefaction, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change; please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2019-2023 CIP: Project budget has increased by $0.6 million to account for construction cost escalation. 2018-2022 CIP: The construction is postponed to start in the later part of FY 2019 due to delays of WMR 26. 608 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Water Fund Total Prior Years FY 2019 Budget 43,362 7,174,138 43,362 7,174,138 FY 2019 Est. FY 2020 675,000 6,499,138 675,000 6,499,138 FY 2021 0 0 FY 2022 0 0 FY 2023 Expenditure Schedule 0 0 FY 2024 5 Year CIP Total O 6,499,138 O 6,499,138 Beyond 5 Year CIP Total O 7,217,500 O 7,217,500 Project Phase Construction Design Total Prior Years 34,689 8,671 43,360 FY 2019 Budget 6,499,138 675,000 7,174,138 FY 2019 Est. FY 2020 0 6,499,138 675,000 0 675,000 6,499,138 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5Year CIP Total O 6,499,138 O 0 O 6,499,138 Beyond 5 Year CIP O 6,533,827 O 683,671 O 7,217,498 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 609 WATER FUND New HDPE main connecting to side street with new valve Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Winter 2019 Revised Project Start: Summer 2020 Revised Project Completion: Spring 2022 Project Number: WS -14001 Water Main replacement -Project 28 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2020 and 2022. Mains are selected by researching the mainte- nance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approximately 14,985 linear feet (which represents 1.2% of the City's Water Distribution System) of mains and services on various streets within the City, including areas in the Crescent Par, Barron Park, and Charleston Meadows neighborhoods. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, some are located in areas of high liquefaction, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change; please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewater construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bid- ders and higher prices on construction projects due to the increased demand for construction services. The total project cost increased to $9.0 million to account for an additional 1,400 in lin- ear feet and escalating construction costs. 610 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WATER FUND 2018-2022 CIP: Due to delays of WMR 26 and 27, the project design and construction will be delayed to FY 2019 and FY 2020. Funding Sources Schedule 111=1:10i Water Fund Total Prior Years FY 2019 Budget O 585,107 O 585,107 FY 2019 Est. FY 2020 O 585,107 O 585,107 FY 2021 FY 2022 O 8,500,000 O 8,500,000 FY 2023 Expenditure Schedule 0 0 FY 2024 5Year CIP Total O 9,085,107 O 9,085,107 Beyond 5 Year CIP Total O 9,085,107 O 9,085,107 Project Phase Construction Design Total Prior Years 0 0 0 FY 2019 Budget 0 585,107 585,107 FY 2019 Est. FY 2020 0 0 O 585,107 O 585,107 FY 2021 FY 2022 O 8,500,000 O 0 O 8,500,000 FY 2023 0 0 01 FY 2024 5 Year CIP Total O 8,800,000 O 585,107 O 9,085,107 Beyond 5 Year CIP Total 0 8,500,000 O 585,107 O 9,085,107 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 611 WATER FUND Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2018 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2022 Revised Project Completion: Spring 2024 Project Number: WS -15002 16" HDPE pipe ready to be installed by open trench method Water Main replacement -Project 29 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2022 and 2024. Mains are selected by researching the mainte- nance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approximately 13,425 linear feet (which represents 1.2% of the City's Water Distribution System) of mains and services on various streets within the City, including areas in the Evergreen Park, Ventura, and Midtown/Midtown West neighborhoods. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, some are located in areas of high liquefaction, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewater construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bid- ders and higher prices on construction projects due to the increased demand for construction services. The total project linear footage increased by 1,475 and overall project cost increased to $9.4 million to account for escalating construction costs. 612 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WATER FUND 2018-2022 CIP: Due to delays of WMR 26, 27 and 28, the project design and construction will be postponed to FY 2020 and FY 2021. Funding Sources Schedule Funding Source Water Fund Total Prior Years 0 0 FY 2019 Budget 0 0 FY 2019 Est. 0 0 FY 2020 0 0 FY 2021 FY 2022 O 850,000 O 850,000 FY 2023 Expenditure Schedule FY 2024 5Year CIP Total O 8,500,000 9,350,000 O 8,500,000 9,350,000 Beyond 5 Year CIP Total O 9,350,000 O 9,350,000 Project Phase Construction Design Total Prior FY 2019 Years Budget 0 0 0 0 FY 2019 Est. 0 0 0 FY 2020 0 0 0 FY 2021 FY 2022 O 0 O 850,000 O 850,000 FY 2023 0 8,500,000 O 0 O 8,500,000 5 Year CIP Total 8,500,000 850,000 9,350,000 Beyond 5 Year CIP Total 0 8,500,000 O 850,000 O 9,350,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 613 WATER FUND HDPE pipe waiting to be fused Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Managing Department: Utilities Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Summer 2024 Revised Project Completion: Spring 2026 Project Number: WS -16001 Water Vain Replacement -Project 30 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2024 and 2026. Mains are selected by researching the mainte- nance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approximately 13,025 linear feet (which represents 1.1% of the City's Water Distribution System) of mains and services on various streets within the City, including areas in the Community Center, Midtown/Midtown West and Palo Verde, and Green - meadow neighborhoods. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, some are located in areas of high liquefaction, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change; please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewater construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bid- ders and higher prices on construction projects due to the increased demand for construction 614 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WATER FUND services. The project increased by 2,600 linear footage and the overall cost increased to $9.4 million to account for escalating construction costs. 2018-2022 CIP: Due to delays of WMR 26 - 29, the project design and construction is post- poned to FY 2021 and FY 2022. Funding Sources Schedule Funding Source Prior FY 2019 Years Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5Year CIP Total Beyond 5 Year CIP Total Water Fund Total 0 0 0 0 0 0 Expenc 0 0 0 0 0 0 iture Schedule 0 850,000 850,000 8,500,000 9,350,000 0 850,000 850,000 8,500,000 9,350,000 Project Phase Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Design Total 0 0 0 0 0 0 0 0 0 0 0 0 850,000 850,000 8,500,000 9,350,000 0 850,000 850,000 8,500,000 9,350,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 615 WATER FUND Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Various Locations Managing Department: Utilities Initial Project Start: Summer 2020 Initial Project Completion: Winter 2022 Revised Project Start: Summer 2026 Revised Project Completion: Spring 2028 Project Number: WS -19001 Installed 16" HDPE pipe waiting to be backfilled Water Vain Replacement -Project 31 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2026 and 2028. Mains are selected by researching the mainte- nance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes 11,250 linear feet (which represents 0.9% of the City's Water Distribution System) of mains and services on various streets within the City, including areas in the Research Park, Midtown/Midtown West, Old Palo Alto, and Ventura neighborhoods. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, some are located in areas of high liquefaction, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change; please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewater construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bid- ders and higher prices on construction projects due to the increased demand for construction services. The linear footage increased by 1,700 and the overall total project cost increased to $9.4 million to account for escalating construction costs. 616 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WATER FUND 2018-2022 CIP: Due to delays of WMR 26 - 30, project design and construction is postponed to FY 2022 and FY 2023. Funding Sources Schedule Funding Source .- Water Fund Total FY 2019 Budget O 0 O 0 FY 2019 Est. 0 0 FY 2020 0 0 FY 2021 0 0 FY 2022 0 0 FY 2023 Expenditure Schedule 0 0 FY 2024 0 0 5Year CIP Total Beyond 5 Year CIP Total O 9,350,000 9,350,000 O 9,350,000 9,350,000 Project Phase Construction Design Total Prior Years FY 2019 Budget 0 0 0 0 0 0 FY 2019 Est. 0 0 0 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 0 0 5 Year CIP Total Beyond 5 Year CIP Total 0 8,500,000 8,500,000 O 850,000 850,000 O 9,350,000 9,350,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 617 WATER FUND Old Water Main being Replaced Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Various Locations Managing Department: Utilities Initial Project Start: Summer 2023 Initial Project Completion: Fall 2024 Revised Project Start: Summer 2028 Revised Project Completion: Spring 2030 Project Number: WS -20000 Water Vain Replacement -Project 32 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2028 and 2030. Mains are selected by researching the mainte- nance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope will include approximately 15,000 to 25,000 linear feet of mains and services on various streets within the City. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, and others are subject to recurring breaks. Significant Changes 2020-2024 CIP: City staff has proposed a new replacement schedule of completing a water, gas and wastewater construction project every other year instead of annually to reduce the amount of construction when prices are high. In the last few years there have been fewer bid- ders and higher prices on construction projects due to the increased demand for construction services. The total project cost increased to $9.4 million to account for escalating construction costs. 2019-2023 CIP: Project established. 618 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Water Fund Total Prior FY 2019 Years Budget 0 0 0 FY 2019 Est. 0 0 0 0 0 0 FY 2022 0 0 0 Expenciture Schedule FY 2024 0 0 5YearCIP Total Beyond 5 Year CIP Total 0 9,350,000 9,350,000 O 9,350,000 9,350,000 Project Phase Construction Design Total Prior Years 0 0 0 FY 2019 Budget 0 0 0 FY 2019 Est. 0 0 0 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 FY 2023 O 0 0 0 0 0 FY 2024 0 0 0 5Year CIP Total Beyond 5 Year CIP Total O 8,500,000 8,500,000 O 850,000 850,000 O 9,350,000 9,350,000 Operating Impact There are no additional operating impacts anticipated from this project. Any maintenance costs that arise will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • : ITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 619 CITY OF PALO ALTO John Lucas R E ER Ciij' (1 ,Paolo AUo j PARK, rvice Fandrrolects CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 621 CITY OF PALO ALTO TECHNOLOGY FUND CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 623 TECHNOLOGY FUND Overview The Technology Fund accounts for expenses associated with citywide Information Technology activities. Technology Fund capital projects enhance service delivery to the community and to City staff through the delivery and implementation of Information Technology infrastructure. It is important to note that all expenditures in the Technology Fund are reimbursed by transfers from the other City funds benefiting from the services and purchases incurred in the Technol- ogy Fund. Overall, a total of eight capital projects are programmed over the five-year Capital Improvement Program (CIP). The projects outlined in the capital program represent only a small subset of the total number of technology projects delivered to the City, as most technology projects are funded through the operating budget and do not meet the criteria of a capital proj- ect. Please refer to the Information Technology Department section of the Operating Budget for additional information. The budget for the Technology Fund Capital Improvement Program is accounted for in two separate categories: Citywide Technology Upgrades and Department Technology Upgrades and Improvements. Citywide Technology Uperades The Citywide Technology Upgrades category includes projects that benefit multiple City departments. They tend to have a larger scope than projects for individual departments and thus entail more coordination $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 Technology Fund Capital Expenditures 11 1 1 / 1 / 1 / 1 1 I 1 i--u--■—,—■ , 2016 FY 2018 FY 2020 FY 2022 FY 2024 and complexity. For the 2020- Actuals Actuals Adopted Projected Projected 2024 Capital Improvement Pro- gram, $6.9 million is allocated within this category, all of which was approved by the City Coun- cil in prior years. Recent Accomplishments: • Implemented additional disaster recovery and security software/hardware to further bolster the City's network security presence. • Purchased radios and related equipment to move to the new countywide radio communication system. • Obtained approval from City Council of process to move forward with the upgrade of the City's Enterprise Resource Planning (ERP) system. 624 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET TECHNOLOGY FUND 2020-2024 Capital Improvement Program Recurring Projects: There is one recurring project within this category: • Radio Infrastructure Replacement: This project, which is funded by annual transfers from the General Fund and Utility Enterprise Funds as well as funding from Stanford, allows for the replacement of various items in the City's Public Safety infrastructure inventory. Non -Recurring Projects: ▪ IT Disaster Recovery: This initiative identifies and addresses gaps in business continuity. There are $0.08 million in additional enhancements remaining for this project, which is scheduled to be completed by the end of Fiscal Year 2020 (Fiscal Year 2020 and 5 -Year CIP: $0.08 million). • Enterprise Resource Planning Upgrade: This project will upgrade the existing Enterprise Resource Planning (ERP) system and replace the existing Customer Information System (CIS) to better meet the City's needs (Fiscal Year 2020 and 5 -Year CIP: $4.7 million). • City Council Chambers Upgrade: This project will upgrade the necessary audio visual equipment in Council Chambers as the equipment in place now is unsupportable and outdated. This project will also bring the identified Americans with Disabilities Act (ADA) components to compliance (Fiscal Year 2020 and 5 -Year CIP: $1.7 million). • Infrastructure Management System: This project establishes an Enterprise Asset Management System (EAMS) to maintain an up-to-date inventory of the City's infrastructure, its catch-up and keep -up needs, and available funding (Fiscal Year 2020 and 5 -Year CIP: $0.04 million). Deaartment Technology Upgrades and Improvements The Department Technology Upgrades and Improvements category includes projects that ben- efit one or a limited number of City departments. For the 2020-2024 Capital Improvement Pro- gram, $1.4 million is programmed within this category. Recent Accomplishments: • Continuing replacement of the My Utilities Account (MUA) self-service customer portal, initiated in Summer 2017, to provide new online services and functionality. The design and implementation of the portal have taken longer than initially anticipated and the portal is now expected to be fully operational in Summer 2019. • Continued technology enhancements at the Development Center to increase efficiency and effectiveness of the services offered. 2020-2024 Capital Improvement Program Recurring Projects: The 2020-2024 CIP includes one recurring project within this category: TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 625 TECHNOLOGY FUND • Utilities Customer Bill System Improvements: This project allows for enhancements to the Utilities Billing system particularly in response to new legislative, regulatory, and security requirements. Other system enhancements may include third party or hosted services for bill printing and invoicing, customer self-service portal (My Utilities Account), and reporting capabilities. This project will continue to be recurring until the upgrade of the ERP and replacement of the Utilities Billing system is completed. After the systems are implemented, the project will be reevaluated to determine if recurring funding is required (Fiscal Year 2020: $0.2 million; 5 -Year CIP: $0.6 million). Non -Recurring Projects: ▪ Public Safety Computer -Aided Dispatch (CAD) Replacement: The old Public Safety CAD system, Public Safety Systems Incorporated (PSSI), was replaced by the Intergraph CAD system. There is one piece that remains to be implemented, which is the Records Management System (RMS). This replacement was a Tri-City Consortium coordinated effort between Mountain View, Los Altos, and Palo Alto (Fiscal Year 2020 and 5 -Year CIP: $0.4 million). • Development Center Blueprint Technology Enhancements: This project allows for the introduction of new technologies to support business processes and optimize customer service at the Development Center. Major enhancements to the existing Accela permitting system are included in this initiative (Fiscal Year 2020 and 5 -Year CIP: $0.5 million). Summary of Capital Activity TECHNOLOGY FUND Project Number r *� FY 2018 Actuals FY 2019 Estimate FY 2020 Adopted FY 2021 FY 2022 FY 2023 FY 2024 5 -Year Total Source of Funds Transfers from Other Funds Transfers from Airport Fund TE-19001 City Council Chambers Upgrade 0 0 9,200 0 0 0 0 9,200 Transfers from Airport Fund Total 0 0 9,200 0 Transfers from Electric Fund TE-05000 Radio Infrastructure Replacement 80,913 0 0 TE-10001 Utilities Customer Bill System Improvements 73,713 0 0 0 0 Transfers from Electric Fund Total Transfers from Fiber Optics Fund 0 0 0 O 9,200 O 0 O 0 154,626 O 0 0 0 0 0 0 TE-10001 Utilities Customer Bill System Improvements Transfers from Fiber Optics Fund Total 565 0 565 O 0 O 0 0 0 626 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET TECHNOLOGY FUND Project Number Project Title FY 2018 FY 2019 Actuals Estimate FY 2020 Adopted FY 2021 FY 2022 FY 2023 5 -Year FY 2024 Total Transfers from Gas Fund TE-05000 Radio Infrastructure Replacement TE-10001 Utilities Customer Bill System Improvements 80,912 0 0 28,391 0 0 0 0 0 0 0 0 0 0 0 Transfers from Gas Fund Total Transfers from General Fund TE-05000 Radio Infrastructure Replacement 109,303 0 0 0 0 0 0 0 479,300 64,000 64,000 0 0 0 0 64,000 Transfers from General Fund Total Transfers from Print and Mail Fund 479,300 64,000 64,000 0 0 0 0 64,000 TE-19001 City Council Chambers Upgrade 0 0 9,200 0 0 0 0 9,200 Transfers from Print and Mail Fund Total 0 0 9,200 0 0 0 0 9,200 Transfers from Refuse Fund TE-19001 City Council Chambers Upgrade 0 0 55,100 0 0 0 0 55,100 TE-10001 Utilities Customer Bill System Improvements 17,231 20,100 0 11,500 11,500 11,500 11,500 46,000 Transfers from Refuse Fund Total Transfers from Stormwater Management Fund TE-19001 City Council Chambers Upgrade TE-10001 Utilities Customer Bill System Improvements 17,231 20,100 55,100 11,500 11,500 11,500 11,500 101,100 0 0 36,700 0 0 0 0 36,700 3,685 4,300 0 2,600 2,600 2,600 2,600 10,400 Transfers from Stormwater Management Fund Total 3,685 4,300 36,700 2,600 2,600 2,600 2,600 47,100 Transfers from Utilities Administration Fund TE-19001 City Council Chambers Upgrade 0 0 587,500 0 0 0 0 587,500 TE-05000 Radio Infrastructure Replacement 0 20,000 20,000 0 0 0 0 20,000 TE-10001 Utilities Customer Bill System Improvements 0 150,600 0 85,900 85,900 85,900 85,900 343,600 Transfers from Utilities Administration Fund Total Transfer from Vehicle Replacement Fund 0 170,600 607,500 85,900 85,900 85,900 85,900 951,100 TE-19001 City Council Chambers Upgrade 0 0 64,200 0 O 0 0 64,200 Transfers from Vehicle Replacement Fund Total Transfers from Wastewater Collection Fund TE-05000 Radio Infrastructure Replacement 0 O 64,200 0 80,912 0 0 0 TE-10001 Utilities Customer Bill System Improvements 9,513 0 0 0 Transfers from Wastewater Collection Fund Total 90,425 0 0 0 O 0 0 64,200 0 0 O 0 O 0 0 0 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 627 TECHNOLOGY FUND Project Number Project Title FY 2018 Actuals FY 2019 Estimate FY 2020 Adopted FY 2021 FY 2022 FY 2023 FY 2024 5 -Year Total Transfers from Wastewater Treatment Fund TE-19001 City Council Chambers Upgrade Transfers from Wastewater Treatment Fund Total Transfers from Water Fund TE-05000 Radio Infrastructure Replacement TE-10001 Utilities Customer Bill System Improvements O 0 156,100 0 0 156,100 0 O 156,100 0 0 O 0 156,100 80,912 0 0 0 0 0 0 0 16,902 0 0 0 0 0 0 0 Transfers from Water Fund Total 97,814 0 0 0 0 0 0 0 Total Transfers from Other Funds 952,949 259,000 1,002,000 100,000 100,000 100,000 100,000 1,402,000 Other Revenue TE-05000 Radio Infrastructure Replacement: Stanford Other Revenue Total O 56,000 86,000 0 0 0 0 86,000 O 56,000 86,000 0 0 0 0 86,000 Total Sources 952,949 315,000 1,088,000 100,000 100,000 100,000 100,000 1,488,000 Use of Funds Citywide Technology Upgrades and Improvements TE-19001 TE-19000 TE-13004 TE-01012 TE-05000 City Council Chambers Upgrade Enterprise Resource Planning Upgrade Infrastructure Management System IT Disaster Recovery Plan Radio Infrastructure Replacement Total Citywide Technology Upgrades and Improvements Department Technology Upgrades and Improvements TE-12001 TE-11001 Development Center Blueprint Technology Enhancement Library Computer System Software TE-95016 Permit Information Tracking System TE-09000 TE-10001 Utilities Customer Bill System Improvements Public Safety Computer -Aided Dispatch Replacement Total Department Technology Upgrades and Improvements O 0 1,700,000 0 0 0 0 1,700,000 O 277,600 4,672,400 0 0 0 0 4,672,400 33,918 54,260 46,800 0 0 0 0 46,800 17,429 31,100 83,600 0 0 0 0 83,600 1,943,544 532,400 354,900 0 0 0 0 354,900 1,994,891 895,360 6,857,700 0 0 0 0 6,857,700 108,304 63,650 462,814 0 44,132 1,400 0 0 12,917 60,442 0 0 0 O 408,000 0 2,060 129,000 164,000 100,000 0 0 0 0 100,000 0 0 0 0 462,814 O 0 O 0 O 0 408,000 100,000 100,000 564,000 167,413 254,492 1,034,814 100,000 100,000 100,000 100,000 1,434,814 Total Uses 2,162,304 1,149,852 7,892,514 100,000 100,000 100,000 100,000 8,292,514 628 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET TECHNOLOGY FUND Citywide Technology Upgrades and Improvements TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 629 TECHNOLOGY FUND Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: City Hall Managing Department: Information Technology Initial Project Start: Summer 2019 Initial Project Completion: Summer 2020 Revised Project Start: Revised Project Completion: Project Number: TE-19001 City Council Chambers City Council Chambers Upgrade Description On December 17th, 2018, the City Council approved upgrading the City Council Chambers with- out using a phased approach as recommended by the Finance Committee. Funding will be used to upgrade outdated electronic equipment that has become unsupportable in City Council Chambers. This will help address technical issues and ensure compliance with Americans with Disabilities Act (ADA) requirements. This project will: - Replace and upgrade outdated audio/visual equipment and make the City Council Chambers ADA compliant - Upgrade the City Council Chambers broadcast booth, overhead display equipment, and dais equipment (including a supportable voting system) - Make the City Council Chambers broadcast booth compliant with ADA and State regulations - Obtain adequate support, maintenance, and warranty for all equipment - Integrate the City Hall Lobby Video Wall, Community Meeting Room, and Council Conference Room with new City Council Chambers equipment to enable viewing and/or broadcasting Justification Most of the electronic equipment in the City Council Chambers is obsolete and unsupportable. The City's recent ADA transition plan update identified accessibility deficiencies in the City Council Chambers. The broadcast booth contains some equipment with expired warranties, unused equipment, and cabling that is not well managed. These issues pose potential hazards for the broadcasting operators. The broadcast booth also lacks back-up power supplies, which 630 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET TECHNOLOGY FUND could hinder broadcasting and recording of the session. The rear projected overhead display is not clear, presents dissimilar sizes, and can only display two inputs. These issues unnecessarily hinder the City Clerks' administrative function during Council meetings. The existing voting sys- tem has been deemed unsupportable and unrepairable by electricians and could stop function- ing at any time. The broadcast booth is not currently integrated with the upgraded equipment that has been installed in the Community Meeting Room, Council Conference Room, Flexible Training Room, and several library meeting rooms, which prevents the City from fully utilizing the new capabilities and functionality this upgraded equipment offers. Funding Sources Schedule Funding Source Technology Fund Transfer from Airport Fund Transfer from Print & Mail Fund Transfer from Refuse Fund Transfer From Stormwater Management Fund Transfer from Utilities Administration Fund Transfer from Vehicle Replacement and Maintenance Transfer from Wastewater Treatment Fund Total Project Phase Construction Total Prior Years 0 0 0 0 0 0 0 0 0 Prior Years 0 0 FY 2019 Budget 0 0 0 0 0 0 0 0 0 FY 2019 Est. FY 2020 O 782,000 O 9,200 FY 2021 0 0 FY 2022 0 0 FY 2023 0 0 O 9,200 0 0 0 O 55,100 0 0 0 O 36,700 0 0 0 0 587,500 0 0 0 0 0 64,200 0 0 0 156,100 0 0 0 O 1,700,000 0 0 0 Expenciture Schec FY 2019 FY 2019 Budget Est. FY 2020 FY 2021 O O 0 1,700,000 O 1,700,000 0 0 0 0 ule FY 2023 0 0 FY 2024 0 0 0 0 0 0 0 0 0 5 Year CIP Total 782,000 9,200 9,200 55,100 36,700 587,500 64,200 156,100 1,700,000 5 Year CIP FY 2024 Total O 1,700,000 O 1,700,000 Beyond 5 Year CIP 0 0 0 0 0 0 0 0 0 Beyond 5 Year CIP Operating Impact Operating costs have not been determined at this time as the RFP has not been released. Total 782,000 9,200 9,200 55,100 36,700 587,500 64,200 156,100 1,700,000 Total O 1,700,000 O 1,700,000 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 631 TECHNOLOGY FUND Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 632 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO TECHNOLOGY FUND New Financial System Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2018 Initial Project Completion: Summer 2022 Revised Project Start: Revised Project Completion: Summer 2020 Project Number: TE-19000 Enterprise Resource Planning Upgrade Description This project provides funding to upgrade the existing Enterprise Resource Planning (ERP) sys- tem and Customer Information System (CIS) to better meet the City's needs. Justification The City's existing ERP system, SAP, was selected in 2002 with the purpose of integrating vari- ous business processes and moving towards electronic Government (eGovernment). In Fiscal Year 2003, the implementation of SAP's Enterprise Central Component (ECC 4.6C) core mod- ules was completed and since then the City has been running SAP to support Accounting, Finance, Purchasing, Project Management, Plant Maintenance, Budgeting, Payroll, Human Resource Management, and Service Order Management. In 2009, the City completed a major upgrade to SAP (ECC 6.0). The City also replaced the former utility billing system (Banner) with the implementation of SAP's Customer Relationship Management (CRM) Utilities Customer Electronic Services (also known as My Utilities Account customer portal) and Business Intelli- gence Systems (BI). Supplemental Information Technology and business needs have changed dramatically since the current ERP solution was selected and implemented. The upgrade of the existing ERP is anticipated to address a number of issues currently facing the City, including the following: - The City is currently running an old version of SAP which does not support increasing demands in business and technology. 634 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET TECHNOLOGY FUND - The City requires a system that is user friendly with faster response times for any add/modify needs. - The upgraded system will facilitate automation of additional business processes which are not supported in the current software. - The City anticipates improvements to quality and reliability of information that will enhance decision making and strengthen the reporting capacity of the City in a user-friendly manner. Funds currently recommended reflect only estimated costs. Once a vendor is selected, full sys- tem and implementation costs will be updated. Significant Changes FY 2020-2024 CIP: After thorough consideration, it was determined that an upgrade to the current SAP environment would be more appropriate than a complete system replacement at this time. The request for proposal (RFP) was therefore canceled on November 14th, 2018 and the vendors were notified of the cancellation. An upgrade to the current SAP system will avoid the risks, costs, and management challenges associated with migration to a new ERP. The upgrade cost of the current SAP environment is estimated at $4.0 million, which includes Financial/Human Resources system software and services, hardware, project staffing and other costs. The scope of this upgrade includes moving from the current SAP ECC 6.0 Enhancement Package (EHP) 2.0 to SAP ECC 6.0 EHP 8.0. The recurring annual SAP licensing cost for EHP 8.0 is estimated at $0.4 million. The annual licensing cost is approximately $0.6 million less annually when compared to a new ERP. The difference in cost to implement the upgrade versus a new ERP saves the City approximately $2.0 million. With this upgrade, the City will be able to benefit from a more user-friendly interface, mobile friendly workflows and timesheets, and faster and easier access to necessary operational reports enabling data driven decisions. Staff can anticipate tight integration with key external solutions such as Geographic Information System (GIS) Spatial Mapping solution, Smart Water Metering Technologies, and SAP Business Intelligence and reporting solution. While it is expected that all major Financial and Human Resource functions will be maintained within this upgraded SAP, many business processes will see improvements or changes to increase effi- ciency and improved controls. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Technology Fund Total O 1,250,000 277,600 4,672,400 O 1,250,000 277,600 4,672,400 0 0 0 0 0 O 4,672,400 O 4,672,400 O 4,950,000 O 4,950,000 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 635 TECHNOLOGY FUND Expenciture Schec ule Prior FY 2019 Project Phase Years Budget FY 2019 Est. 0 0 0 0 0 0 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total O 0 O 1,250,000 O 1,250,000 0 3,700,000 277,600 972,400 277,600 4,672,400 0 0 O 3,700,000 O 972,400 O 4,672,400 Anticioatec Operating Budget Needs and FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 Technology Fund 0 100,000 100,000 100,000 100,000 O 3,700,000 0 1,250,000 O 4,950,000 Operating Impact Annual licensing fees of $0.4 million are anticipated to begin in FY 2021 for this project once the ERP system is upgraded, which is approximately $0.1 million more than the current licensing costs. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Efficient and Effective Service Delivery Goal: C-1 Policy: C-1.3 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 636 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO TECHNOLOGY FUND Infrastructure Management System Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2013 Initial Project Completion: Summer 2014 Revised Project Start: Revised Project Completion: Fall 2020 Project Number: TE-13004 Infrastructure Management System Description This project establishes an Enterprise Asset Management System (EAMS) to maintain an up-to- date inventory of the City's infrastructure, its catch-up and keep -up needs, and available fund- ing. Such a management tool will support ongoing staff and Council attention to infrastructure budgeting, planning, and accountability. This system will be integrated with the programs the City now uses to manage infrastructure and finance. Justification As recommended by the Infrastructure Blue Ribbon Commission, an Infrastructure Management System (IMS) is needed to enable staff to monitor facility conditions, forecast maintenance needs, factor inflation, and assemble usage data. An IMS would provide decision makers with invaluable cost and funding data. Currently, the relevant information is not maintained within a single system. Several outside consultants, as well as the City Auditor (2008), have recom- mended that the City put in place such a system, widely used in industry and government and available commercially. Supplemental Information Based on the results of the needs assessment study, two software applications already in use by the City will be used to form an integrated IMS. One application will be used to maintain an asset inventory and to track maintenance and condition information, while the other will be used to schedule projected capital maintenance needs and to track catch-up and keep -up. 638 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET TECHNOLOGY FUND Significant Changes 2020-2024 CIP: Additional work is required for the integrated. Infrastructure Management Sys- tem, such as further professional service hours required for customization and configuration for the two systems that have been identified as the integrated IMS. This CIP is anticipated to close at the end of Fiscal Year 2020. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5Year CIP Total Beyond 5 Year CIP Total Technology Fund Total 167,795 101,060 54,260 46,800 167,795 101,060 54,260 46,800 0 0 0 0 Expenditure Schedule 0 0 O 46,800 O 46,800 O 268,855 O 268,855 Project Phase Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 167,795 101,060 167,795 101,060 54,260 46,800 54,260 46,800 0 0 0 0 0 oI O 46,800 O 46,800 Operating Impact No operating costs have been identified after the completion of this project. 0 268,855 O 268,855 Relationship to Comprehensive Plan Primary Connection Element Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.11 Program: L9.11.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 639 TECHNOLOGY FUND Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2012 Initial Project Completion: Summer 2015 Revised Project Start: Summer 2015 Revised Project Completion: Fall 2020 Project Number: TE-01012 IT Disaster Recovery IT Disaster Recovery Plan Description Provide the means to resume mission critical business operations should any disaster occur that renders the City's primary computer system infrastructure inoperable. The funding within this project allows for the City to deploy appropriate disaster recovery and business continuity solu- tions. Justification Over the last five years the City has deployed disaster recovery solutions for the City's data and mission critical applications. Remaining funds from this CIP will be used to further enhance the disaster recovery and business continuity solutions. Significant Changes 2020-2024 CIP: This CIP is anticipated to close in the fall of Fiscal Year 2020. Funding Sources Schedule Funding Source Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Technology Fund Total 463,907 114,714 31,100 83,600 463,907 114,714 31,100 83,600 0 0 0 0 0 0 83,600 O 83,600 O 578,607 O 578,607 640 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET TECHNOLOGY FUND Expenditure Schedule Project Phase Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 431,965 31,941 463,906 114,714 31,100 0 0 83,600 0 114,714 31,100 83,600 O 0 0 0 O 0 0 0 0 O 83,600 0 C O 83,600 O 546,665 0 31,941 O 578,606 Anticipated Operating Budget Needs Technology Fund FY 2020 FY 2021 0 40,000 FY 2022 40,000 FY 2023 40,000 FY 2024 40,000 Operating Impact $40,000 in operating costs starting in FY 2021 to be used for Data Loss Prevention (DLP) tools. DLP is used to ensure that sensitive data is not lost, misused, or accessed by unauthorized users. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-2.1 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 641 TECHNOLOGY FUND Public Safety Radios Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: TE-05000 Radio Infrastructure Replacement Description This project funds the transition from the City's legacy analog radio system to the new Silicon Valley Regional Communications System (SVRCS). The City is participating with 14 other local agencies in an effort organized by the Silicon Valley Regional Interoperability Authority (SVRIA) to move to a countywide 700 Mhz radio communication system. This project provides funding for the City's share of establishing an interoperable radio communication system within the region and radios for all Palo Alto City users. Upon completion of the project, the law enforce- ment, fire and rescue service, emergency medical response, and disaster recovery units within the participating agencies will be able to communicate via an integrated voice and data com- munications system. Justification Communications systems require continued replacement as infrastructure and equipment ages. Within the region, the communications systems have been fragmented. The new SVRCS will provide interoperable communications compliant with Department of Homeland Security com- munications guidelines. Supplemental Information 2020-2024 CIP: The infrastructure for the West Cell (location of multiple transmit/receive sites) is close to complete. The City has installed all of the required consoles and base stations. Public Works and Utilities migrated to the new system in November of 2018 and Public Safety and the remaining City radio users will be on the new system in FY 2020. 642 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET TECHNOLOGY FUND Funding Sources Schedule Funding Source Revenue from Other Agencies Technology Fund Transfer from General Fund Transfer from Utilities Administration Fund Total Prior FY 2019 Years Budget FY 2019 Est. N/A 16,000 56,000 86,000 N/A 687,263 392,400 184,900 N/A 64,000 64,000 64,000 N/A 20,000 20,000 20,000 N/A 787,263 532,400 354,900 0 0 0 0 0 FY 2022 0 0 0 0 0 0 0 0 0 0 5YearCIP Total O 86,000 O 184,900 O 64,000 O 20,000 O 354,900 Beyond 5 Year CIP Total 0 0 0 0 0 N/A N/A N/A N/A N/A Project Phase Construction Total Prior Years N/A FY 2019 Budget 787,263 N/A 787,263 Expenciture Schedule FY 2019 Est. 532,400 354,900 0 532,400 354,900 0 FY 2022 0 0 FY 2023 0 0 FY 2024 5 Year CIP Total O 354,900 O 354,900 Beyond 5 Year CIP Total 0 0 Operating Impact City departments will fund the maintenance of their department's radios out of their respective departmental operating budgets. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Service to the Public Goal: C-2 Policy: C-2.2 Potential Board/Commission Review: Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 643 CITY OF PALO ALTO TECHNOLOGY FUND Department Technology Upgrades and Improvements TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 645 Development Center TECHNOLOGY FUND J Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2011 Initial Project Completion: Spring 2014 Revised Project Start: Revised Project Completion: Summer 2021 Project Number: TE-12001 Development Center Blueprint Technology Enhancements Description This project will focus on installing an operating electronic permitting system, including the hardware, software, and training for system operations. Project funds may also be used to pro- vide continued enhancement and integration with the City's permitting software Accela. The department, in collaboration with the City Manager's Office and Information Technology Department, may also utilize funds for new emerging technologies, which increase customer service or improve service delivery. Justification This project falls under the scope of the Development Center Blueprint Project that was approved by the City Council in December of 2011 and will enhance the efficiency and effective- ness of the Planning and Development Services Department. Supplemental Information This project has funded many software and customer service based enhancements, which include advances associated with the Department's core software system, Accela, through sys- tem upgrades, customized reporting tools, and customer service portals. A mobile application (app) was developed for scheduling building inspections and for inspectors to use in the field for reporting along with an electronic document management system to organize the filing of permits and plans. Remaining projects include implementation of a customer queuing system and electronic plan review. 646 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET TECHNOLOGY FUND Significant Changes 2020-2024 CIP: For Fiscal Year 2020, the Department will continue working on transition to electronic plan review, including the hardware, software, and training for system operations as well as a customer queuing system. 2018-2022 CIP: The Department anticipates the need to extend the original completion date to allow time to finish projects that are in progress, not yet started, and to accomplish new initia- tives. For Fiscal Year 2018, the Department will focus on installing an operating electronic per- mitting system, including the hardware, software and training for system operations. Some of the other projects that are in progress are the creation of web self-service and publications sites; the development of permit -centric mobile applications; the purchase of field ready hard- ware and associated data plans to support inspections; and the creation of performance reports/metrics. Funding Sources Schedule Funding Source Technology Fund Total 111!= Construction 1,180,385 Design 31,149 Total 1,211,534 Prior Years 1,211,534 FY 2019 Budget 463,650 FY 2019 Est. 63,650 FY 2020 462,814 1,211,534 463,650 63,650 462,814 Prior Years FY 2019 Budget 463,650 FY 2021 0 0 FY 2022 0 0 FY 2023 Expenditure Schedule FY 2019 Est. 63,650 FY 2020 462,814 0 0 0 463,650 63,650 462,814 FY 2021 0 0 0 FY 2022 0 0 0 0 0 FY 2023 0 0 0 FY 2024 5 Year CIP Total O 462,814 O 462,814 FY 2024 5 Year CIP Total O 462,814 O 0 O 462,814 Beyond 5 Year CIP Total 0 1,737,998 O 1,737,998 Beyond 5 Year CIP Total 0 1,706,849 O 31,149 O 1,737,998 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Service to the Public Goal: C-2 Policy: C-2.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 647 TECHNOLOGY FUND Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2008 Initial Project Completion: Summer 2011 Revised Project Start: Spring 2012 Revised Project Completion: Summer 2020 Project Number: TE-09000 New CAD Console Public Safety Computer -Aided Dispatch Replacement Description This project was established to replace the public safety Computer Aided Dispatch (CAD), installed in 1999, as phase one, and replace the legacy Records Management System (RMS) as phase two. The new applications were purchased in partnership with Palo Alto and the cities of Mountain View and Los Altos (Tri-City Consortium). The CAD installation was completed in 2014 and the system is operated over a microwave network with the partner cities. The configuration of the RMS phase continues in partnership with the neighboring agencies. However, the RMS phase has encountered delays due to vendor product development and resource management. Justification The project has improved information sharing between the dispatch centers in Palo Alto, Moun- tain View, and Los Altos with the implementation of the CAD system in 2014. The purchase and/ or sharing of a joint CAD and RMS system will provide some level of consolidation of services but does not require the significant capital investment that a physical consolidation would require. The joint purchase leveraged funds from all three cities to purchase better technology. Supplemental Information This replacement project takes advantage of the foundation of hardware, software, and knowl- edge in the North County and provides integration across the jurisdictions that will help to improve communication, provide enhanced connectivity, and allow for better coordination of public safety operations in the field. The implementation of the RMS is in process, with comple- tion estimated for Summer 2020. 648 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET TECHNOLOGY FUND Significant Changes 2020-2024 CIP: A Termination Notice was provided to the current vendor to terminate the RMS contract amendment. Vendor demos are ongoing to determine a viable solution for the Consor- tium agencies. The Tri-City Consortium Executive Group will present the prospective solution to the Chiefs for approval. 2018-2022 CIP: The RMS portion of the project has taken longer to complete than anticipated due to additional configuration work on the system by the current vendor to meet the Tri-City requirements that are necessary for successful project completion. The three cities have allo- cated considerable time and resources to the RMS project but issues with the application must be addressed by the vendor before the system can go online. Funding Sources Schedule Funding Source Technology Fund Total Prior Years 991,932 FY 2019 Budget 408,000 991,932 408,000 FY 2019 Est. FY 2020 O 408,000 O 408,000 FY 2021 0 0 FY 2022 0 0 FY 2023 Expenditure Schedule 0 0 FY 2024 5 Year CIP Total O 408,000 O 408,000 Beyond 5 Year CIP Total O 1,399,932 O 1,399,932 MEM Prior Years Construction 802,156 Design 189,776 Total 991,932 408,000 FY 2019 Budget 408,000 0 FY 2019 Est. FY 2020 0 408,000 O 0 O 408,000 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 FY 2024 5 Year CIP Total O 408,000 O 0 O 408,000 Beyond 5 Year CIP Total 0 1,210,156 O 189,776 O 1,399,932 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Community Services & Facilities Section: Service to the Public Goal: C-2 Policy: C-2.2 Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 649 TECHNOLOGY FUND Customer Relationship Management Utilities Customer Bill System Improvements Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: TE-10001 Utilities Customer Bill System Improvements Description This project provides regulatory enhancements and improved security for the Utilities Billing system. Through the implementation of this recurring project the Utilities Department will be responsive to new legislation and legal requirements. Securing customer sensitive information and complying with Payment Card Industry (PCI) data security standards will continue to be a priority as well. Justification This project provides software system updates to meet mandatory security, regulatory, and governing requirements. This includes reviewing the various Meter -to -Cash business processes, the My Utilities Account online customer portal, reporting tools, bill print software, and the Cus- tomer Relationship Management (CRM) solution for the Utilities Billing system. The Enterprise Funds share proportionately in the costs of this project. Supplemental Information During the FY 2016 budget cycle, the ongoing budget for system enhancements was removed in anticipation of the City's Enterprise Resource Planning (ERP) system and Utilities Billing sys- tem implementations. Those projects have been delayed and as such, this project will continue to be recurring until the upgrade or replacements are complete. After the systems are imple- mented, the project will be reevaluated to determine if recurring funding is required. 650 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET TECHNOLOGY FUND Significant Changes 2020-2024 CIP: Continuing replacement of the My Utilities Account (MUA) self-service cus- tomer portal, initiated in Summer 2017, to provide new online services and functionality. The design and implementation of the portal have taken longer than initially anticipated and the portal is now expected to be fully operational in Summer 2019. 2019-2023 CIP: Enhancements to the new customer portal will continue to allow for enhance- ments to the bill print software and Utilities Billing system, particularly in response to new legis- lative, regulatory, and security requirements. 2018-2022 CIP: A replacement of the My Utilities Account (MUA) self -customer service portal is scheduled to be completed by Summer 2018 and will provide new online self-services and func- tionality. Funding Sources Schec ule Prior Funding Source Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5 Year CIP Total Beyond 5 Year CIP Total Technology Fund N/A 268,542 (46,000) 164,000 0 0 0 0 164,000 O N/A Transfer from Refuse Fund N/A 20,102 20,100 0 11,500 11,500 11,500 11,500 46,000 O N/A Transfer From Stormwater N/A 4,300 4,300 0 2,600 2,600 2,600 2,600 10,400 0 N/A Management Fund Transfer from Utilities Administration Fund N/A 150,598 150,600 0 85,900 85,900 85,900 85,900 343,600 0 N/A Total N/A 443,542 129,000 164,000 100,000 100,000 100,000 100,000 564,000 O N/A Expenciture Schec ule Project Phase Prior Years FY 2019 FY 2019 Budget Est. FY 2020 FY 2021 FY 2022 FY 2023 5Year CIP Beyond 5 FY 2024 Total Year CIP Total Construction N/A 102,062 0 0 0 0 0 0 0 N/A Design N/A 341,480 129,000 164,000 100,000 100,000 100,000 100,000 564,000 O N/A Total N/A 443,542 129,000 164,000 100,000 100,000 100,000 100,000 564,000 N/A Operating Impact Additional annual licensing fees are anticipated to begin in FY 2021 for this project once the MUA is implemented and the Enterprise Resource Planning system is upgraded; however, costs are still being determined. Funding for the additional costs will be recommended for appropria- tion as part of the next budget cycle. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 651 TECHNOLOGY FUND Potential Board/Commission Review: Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Service to the Public Goal: C-2 Policy: C-2.2 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is categorically exempt from CEQA under section 15301. 652 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT FUND CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 653 VEHICLE REPLACEMENT FUND Overview Activities related to the replacement, maintenance, and operations of the City's fleet and equip- ment are accounted for within the Vehicle Replacement and Maintenance Fund (VRF). The VRF Capital Improvement Program (CIP) accounts for activities related to the replacement of the City's fleet and equipment and infrastructure necessary to operate and maintain the fleet and equipment. For detailed information on the maintenance and operation of the fleet, please refer to the Vehicle Replacement and Maintenance Fund section of the Operating Budget. Over the 2020-2024 CIP, approximately 33.5% of the fleet is programmed for replacement at a cost of $21.1 million, with $6.7 million allocated in Fiscal Year 2020. Of the $6.7 million, $2.9 million is recommended to be reappropriated for the continuation of projects approved by City Council in prior fiscal years. It is important to note that all expenditures in the fund are reimbursed by transfers from the funds benefiting from the services and purchases incurred in the fund. A total of nine capital projects are programmed over the five-year program. The budget for the VRF Capital Improvement Program is divided into two categories: Fleet Infrastructure Improvements and Vehicle and Equipment Replacement. Vehicle Fund Capital Expenditures Fleet Infrastructure Improvements $8,000,000 $6,000,000 The Fleet Infrastructure Improve- ments category accounts for the repair or improvement of exist- $4,000,000 ing systems or structures. Exam- ples of projects previously funded in this category include fuel management software, die- $2,000,000 • FY 2016 FY 2018 FY 2020 FY 2022 FY 2024 sel particulate filters required by Actuals Actuals Adopted Projected Projected Bay Area Air Quality Manage- ment District, and new fuel tanks. No projects have been recommended in this category for the 2020-2024 CIP. Recent Accomplishments • Installed new hoist in maintenance shop. • Awarded 3 -year contract for Fleet software maintenance/support. • Evaluated and updated rates to ensure cost -recovery is being achieved for Compressed Natural Gas (CNG), shop and commercial maintenance and repairs, and parts. 654 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT FUND Vehicle and Ec uipment 'Replacement The Vehicle and Equipment Replacement Category accounts for the purchase, repair, and replacement of vehicles/equipment. Over the projected life of the vehicle/equipment, funds are collected in the Vehicle Fund from the department/fund that will utilize the asset so funding will be available to replace the asset when its reached the end of its useful life. When a vehicle or piece of equipment is estimated to meet replacement criteria and has been reviewed and approved for replacement by the Fleet Review Committee, it is programmed into the Vehicle and Equipment Replacement CIP that corresponds to the year the useful life of the vehicle/ equipment will expire. Key replacements in the 2020-2024 CIP include four ambulances ($1.3 million); one fire engine ($0.85 million); 20 marked patrol vehicles ($0.9 million); two digger derricks ($0.5 million); one cable puller ($0.6 million); and two wildland units ($0.8 million). VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 655 VEHICLE REPLACEMENT FUND Infrastructure Inventory TYPE/GROSS VEHICLE WEIGHT (GVW) NO ENGINE UNLEADED DIESEL CNG HYBRID ELECTRIC TRAILER TOTAL Sedans/SUVs Police marked units Motorcycles 32 24 4 Scooters 5 20 Truck/Van <6k GVW1 68 - 7 4 1 Truck/Van 6K -11K GVW2 69 4 19 - 3 Trucks 11K -15K GVW1 10 3 - - - Trucks 15K -26K GVW1 5 13 - - - Dump Truck <11K GVW1 19 16 - - - Large Equip: Boom & crane - 15 - - - trucks, aerials Wildland patrol vehicles 3 - - - - - 3 Water truck - 2 - - - - 2 Fire safety - 19 - - - - 19 Sweepers - 5 - - - - 5 Backhoe, mowers, tractors, 6 51 - - 4 58 119 forklifts, rollers, air compres- sors, chippers, trailers Asphalt rollers, water pumps, 2 7 - - - 4 13 spray rigs1 Generators, ditch witches, 11 41 4 - - 56 cable reelers1 TOTAL 258 176 43 7 12 63 24 4 6 68 95 13 18 35 15 62 558 1 Vehicle classification aligned with recommended study results, shifting budgeted inventory within these categories 2 Budgeted inventory in this category shifted due to restricted availability of fuel types from the manufacturer Recent Accomplishments ▪ Delivered 27 vehicles and 9 pieces of equipment in FY 2019 to maintain safe, reliable, and efficient use of resources. • Started a pilot program to evaluate the performance of Plug-in Hybrid electric pick-up trucks assigned to field operations in all departments. This pilot will provide assistance in evaluating total cost of ownership, maintenance and repair issues, and the operational compatibility for user departments. 656 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT FUND 2020-2024 Capital Improvement Program Recurring Projects The 2020-2024 CIP includes one recurring project, Emergency Repair and Replacement, pro- viding $100,000 annually, plus salary and benefits for maintenance staff, to repair and/or replace emergency vehicles/equipment that sustain damage due to accidents or unpreventable failure. This project mitigates impact to service delivery that could occur if these vehicles expe- rienced lengthy times out of service. Since the inception of this project in Fiscal Year 2015, it has funded 35 repairs on vehicles/equipment and four replacements. Non -Recurring Projects The 2020-2024 CIP includes eight projects, with $20.5 million allocated for vehicle and equip- ment replacements. All replacements are programmed for vehicles/equipment at the end of their useful life. Criteria for vehicles/equipment replacement include but are not limited to: utili- zation based on mileage or hours of operation, age, maintenance/repair records, and funding availability. As part of the replacement policy, and wherever possible, electric vehicles are con- sidered first, then vehicles that use alternative fuels. Summary of Capital Activity VEHICLE REPLACEMENT FUND Project Number Project Title FY 2018 Actuals FY 2019 Estimate FY 2020 Adopted FY 2021 FY 2022 FY 2023 5 -Year FY 2024 Total Source of Funds Transfer From the General Fund VR-17000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2017 Transfer From the General Fund Total 26,326 0 0 0 0 0 0 26,326 0 0 0 0 Purchase Refund Revenue VA -17000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2017 Purchase Refund Revenue Total Total Sources Use of Funds Fleet Infrastructure Improvements VR-14002 Municipal Services Center Fuel Station Demolition Fleet Infrastructure Improvements Total 13,450 0 0 0 13,450 0 39,776 0 2,907 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,907 0 0 0 0 0 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 657 VEHICLE REPLACEMENT FUND Project Number Project Title Vehicle and Equipment Replacement FY 2018 FY 2019 Actuals Estimate FY 2020 Adopted FY 2021 FY 2022 FY 2023 FY 2024 5 -Year Total VR-15001 Emergency Repair and Replacement 11,149 56,660 113,000 113,000 114,000 114,000 120,000 574,000 VR-15000 Scheduled Vehicle and Equipment Replacement 695,602 0 0 0 0 0 0 0 - Fiscal Year 2015 VR 16000 Scheduled Vehicle and Equipment Replacement 1,820,295 30,348 0 0 0 0 0 0 - Fiscal Year 2016 VR-17000 Scheduled Vehicle and Equipment Replacement 2,085,122 397,154 249,977 0 0 0 0 249,977 - Fiscal Year 2017 VR-18000 Scheduled Vehicle and Equipment Replacement 680,772 1,630,652 1,103,544 0 0 0 0 1,103,544 - Fiscal Year 2018 VR-19000 Scheduled Vehicle and Equipment Replacement 0 1,842,354 1,749,721 92,000 0 0 0 1,841,721 - Fiscal Year 2019 VR-20000 Scheduled Vehicle and Equipment Replacement 0 0 3,469,000 165,000 97,000 0 0 3,731,000 - Fiscal Year 2020 VR-21000 Scheduled Vehicle and Equipment Replacement 0 0 0 3,357,000 170,000 100,000 0 3,627,000 - Fiscal Year 2021 VR-22000 Scheduled Vehicle and Equipment Replacement 0 0 0 0 3,336,000 175,000 105,000 3,616,000 - Fiscal Year 2022 VR-23000 Scheduled Vehicle and Equipment Replacement 0 0 0 0 0 3,617,000 180,000 3,797,000 - Fiscal Year 2023 VR-24000 Scheduled Vehicle and Equipment Replacement 0 0 0 0 0 0 2,571,000 2,571,000 - Fiscal Year 2024 Vehicle and Equipment Replacement Total 5,292,940 3,957,168 6,685,242 3,727,000 3,717,000 4,006,000 2,976,000 21,111,242 Total Uses 5,295,847 3,957,168 6,685,242 3,727,000 3,717,000 4,006,000 2,976,000 21,111,242 658 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT FUND Vehicle and Equipment Replacement VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 659 VEHICLE REPLACEMENT FUND Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: VR-15001 Marked Police & Fire Vehicle, February 2013 Emergency Repair and Replacement Description This project provides funding to replace or repair vehicles/equipment that sustain damage due to accidents or unpreventable failure. Justification Service levels are impacted when critical vehicles/equipment such as utility trucks and police sedans experience lengthy down times. Therefore, when damage or failure occurs, these critical vehicles/equipment need to be replaced or repaired quickly to ensure uninterrupted service. In some cases, reserve vehicles/equipment exist; however, it is unrealistic to have a back-up for each vehicle and piece of equipment in the City. Funding Source Vehicle Replacement Fund Total Project Phase Prior Years Funding Sources Schedule FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 5Year CIP Beyond 5 Total Year CIP N/A 115,000 56,660 113,000 113,000 114,000 114,000 120,000 574,000 N/A 115,000 56,660 113,000 113,000 114,000 114,000 120,000 574,000 Prior Years Other N/A Total FY 2019 Budget 115,000 56,660 Expenc iture Schedule FY 2020 113,000 FY 2021 113,000 114,000 5YearCIP FY 2023 FY 20 Total 114,000 120,000 574,000 N/A 115,000 56,660 113,000 113,000 114,000 114,000 120,000 574,000 N/A N/A Beyond S Year CIP Total 0 0 N/A N/A 660 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT FUND Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no additional operating impacts anticipated from this project and maintenance will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Fleet Review Committee Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 661 VEHICLE REPLACEMENT FUND DMT generator, March 2015 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2016 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Spring 2020 Project Number: VR-17000 Scheduled Vehicle and Equipment Replacement -Fiscal Year 2017 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2017. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps maintain or even increase productivity, and allows for a technologically current fleet. Supplemental Information Funding in this project allows for the following replacements: one fire engine; 12 pickup trucks; 13 vans; one dump truck; one flatbed truck with crane; one aerial truck; seven marked police vehicles; one vacuum/flush truck; three miscellaneous equipment units, and one trailer. Of the 41 vehicles and equipment, 22 support the operations of the General Fund ($1.9 million) and 19 support the operations of various Enterprise Funds ($2.1 million). As part of the replacement policy, electric vehicles are considered first, then vehicles that use alternative fuels. Significant Changes 2020-2024 CIP: Awaiting delivery and outfitting of final vehicle on project list. 662 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT FUND 2019-2023 CIP: 33 vehicles/equipment have been delivered; one vehicle to order; seven vehicles to arrive by Fall 2018 and outfitting should be completed by Spring 2019. One vehicle was moved to VR-18000. 2018-2022 CIP: The project was revised to eliminate two vehicles and add four (CMR 7411 and 8176). In addition, bids for the flatbed truck with crane and 40' aerial crane were higher than estimated (CMR 7486 and CMR 7593). A Combination Vacuum/Flush, was also approved to be replaced. These changes added $0.8 million to the total project cost. To accommodate the 12 - month lead-time for the cranes, the completion date has been extended to Spring 2018. 2017-2021 CIP: After working with the Office of Management and Budget and the Fleet Review Committee it was decided staff would address the backlog of replacements from Fiscal Year 2015 and Fiscal Year 2016. The previously scheduled replacements were re-evaluated to ensure critical replacements were addressed and funding for all but critical vehicles/equipment sched- uled for replacement was set aside in a reserve. Funding Sources Schedule Funding Source Other Transfer from Electric Fund Transfer from Gas Fund Transfer from General Fund Transfer from Wastewater Collection Fund Transfer from Wastewater Treatment Fund Transfer from Water Fund Vehicle Replacement Fund Total Project Phase Other Total Prior Years 13,450 15,426 15,407 26,325 15,406 15,213 15,407 3.316, 613 3,433,247 Prior Years 3,433,235 FY 2019 Budget 0 0 0 0 0 0 0 701,014 701,014 FY 2019 Budget 701,014 FY 2019 Est. 0 0 0 0 0 0 0 FY 2020 0 0 FY 2021 0 0 FY 2022 0 0 FY 2023 FY 2024 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 397,154 249,977 0 0 0 397,154 249,977 0 0 0 Expenditure Schedule FY 2019 Est. 397,154 FY 2020 249,977 3,433,235 701,014 397,154 249,977 FY 2021 0 0 FY 2022 0 0 FY 2023 0 0 0 0 0 0 0 0 0 0 0 FY 2024 5Year CIP Total 0 0 Beyond 5 Year CIP Total 0 13,450 O 15,426 0 0 15,407 0 0 26,325 0 0 O 15,406 0 15,213 0 0 15,407 249,977 0 3,963,744 249,977 0 4,080,378 5 Year CIP Total O 249,977 O 249,977 Beyond 5 Year CIP Total 0 4,080,366 O 4,080,366 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 663 VEHICLE REPLACEMENT FUND needs. There are no additional operating impacts anticipated from this project and maintenance will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Review: Fleet Review Committee Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 664 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET CITY OF PALO ALTO VEHICLE REPLACEMENT FUND Freightliner with aerial, February 2012 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2017 Initial Project Completion: Spring 2019 Revised Project Start: Revised Project Completion: Winter 2019 Project Number: VR-18000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2018 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2018. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project allows for the following replacements: one sedan; five pickups; eight patrol vehicles; three SUVs; six vans; one aerial truck; three wildland trucks; one dump truck; and seven miscellaneous equipment units. Of the 35 vehicles and pieces of equipment, 22 support the operations in the General Fund ($1.7 million) and 13 support the operations of various Enter- prise Funds ($1.5 million). Significant Changes 2020-2024 CIP: One vehicle deferred to FY 2021; 31 vehicles/equipment ordered, delivered and outfitted; awaiting delivery and outfitting of last two vehicles. 666 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT FUND 2019-2023 CIP: 10 vehicles/equpiment have been delivered; 10 vehicles still to be ordered, 15 vehicles are expected to be delivered by Fall 2018 and outfitting on those 15 should be com- pleted by Winter 2019. One vehicle moved to VR-19000. 2018-2022 CIP: Current backlog is being addressed. A generator and forklift were taken off the list for this year and five other vehicles were added instead due to maintenance exceeding the surplus value for each vehicle. Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Other Total Prior Years FY 2019 Budget FY 2019 Est. 680,772 2,652,228 1,630,652 1,103,544 680,772 2,652,228 1,630,652 1,103,544 Prior Years FY 2021 0 0 FY 2022 0 0 FY 2023 Expenciture Schec FY 2019 FY 2019 Budget Est. FY 2020 680,771 2,652,228 1,630,652 1,103,544 680,771 2,652,228 1,630,652 1,103,544 FY 2021 0 0 FY 2022 0 0I 0 0 ule FY 2023 FY 2024 0 OI 5 Year CIP Total O 1,103,544 O 1,103,544 FY 2024 Beyond 5 Year CIP Total 0 3,414,968 O 3,414,968 5Year CIP Beyond 5 Total Year CIP Total O 1,103,544 O 1,103,544 O 3,414,967 0 3,414,967 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no additional operating impacts anticipated from this project and maintenance will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Fleet Review Committee Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 667 VEHICLE REPLACEMENT FUND Ambulance, January 2011 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2018 Initial Project Completion: Spring 2020 Revised Project Start: Revised Project Completion: Spring 2021 Project Number: VR-19000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2019 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2019. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project allows for the following replacements: two ambulances; two Compressed Natural Gas (CNG) sedans; eight CNG pickups; eight gasoline pickups; seven patrol vehicles; two SUVs; two dump trucks; one patch truck; seven miscellaneous equipment units; and two sweepers. Of the 41 vehicles and pieces of equipment, 23 support the operations in the General Fund ($2.1 million) and 18 support the operations of various Enterprise Funds ($1.3 million). 668 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT FUND Significant Changes 2020-2024 CIP: 36 vehicles/equipment were ordered, leaving a remaining five to be ordered; 14 vehicles/equipment were delivered and outfitted, leaving a remaining 27 to be delivered and outfitted. Project completion date extended to FY 2021. 2019-2023 CIP: Five trailers were deferred to a future year and nine vehicles were added to the list, including one forklift, one grappler, one marked Interceptor, one GMC Terrain Code 3, one F- 250, two F -150s, and two sweepers. General Fund increased by $0.2 million. Enterprise Funds increased by $0.4 million. There was shift in vehicle fuel type due to restricted availability from manufactures on inventory for the 8 CNG F-150 pickups, and therefore they will be replaced with regular fueled pickups. 2018-2022 CIP: One patrol vehicle was removed from the Fiscal Year 2019 replacement list. Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Other Total Prior Years FY 2019 Budget FY 2019 Est. FY 2020 FY 2021 O 3,522,922 1,842,354 1,749,721 92,000 O 3,522,922 1,842,354 1,749,721 92,000 FY 2019 Budget FY 2022 0 0 FY 2023 Expenditure Schedule FY 2019 Est. FY 2020 0 3,522,922 1,842,354 1,749,721 FY 2021 92,000 O 3,522,922 1,842,354 1,749,721 92,000 FY 2022 0 0 0 0 FY 2023 0 0 FY 2024 5 Year CIP Total O 1,841,721 O 1,841,721 FY 2024 5 Year CIP Total O 1,841,721 O 1,841,721 Beyond 5 Year CIP Total 0 3,684,075 O 3,684,075 Beyond 5 Year CIP Total 0 3,684,075 O 3,684,075 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no additional operating impacts anticipated from this project and maintenance will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Fleet Review Committee Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 669 VEHICLE REPLACEMENT FUND Isuzu cab chasis with custom utility body, February 2014 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2019 Initial Project Completion: Spring 2021 Revised Project Start: Revised Project Completion: Project Number: VR-20000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2020 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2020. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project allows for the following replacements: five sedans; one motorcycle; one marked patrol vehicle; 18 pickups; two vans; two dump trucks; one aerial truck; seven miscella- neous equipment units. Of the 37 vehicles and pieces of equipment, 25 support the operations in the General Fund ($1.5 million) and 12 support the operations of various Enterprise Funds ($1.8 million). Significant Changes 2020-2024 CIP: The replacement list is reviewed each year and changes are tracked but not finalized until the year preceding replacement. Changes in the FY 2020 list include the addition 670 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT FUND of six vehicles and the removal of 12 vehicles, bringing the total number of vehicles and pieces of equipment to be replaced to 37 and an overall funding increase of $31,000. 2019-2023 CIP: Five vehicles/pieces of equipment were removed including two sedans, one van, one generator, and one mower; while three were added including one F-150 and two F - 350s with utility bodies. General Fund reduced by $0.3 million. Enterprise funds increased by $0.2 million. Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Other Total Prior Years 0 0 Prior Years 0 0 FY 2019 Budget 0 0 FY 2019 Budget 0 FY 2019 Est. FY 2021 FY 2022 0 3,469,000 165,000 97,000 O 3,469,000 165,000 97,000 FY 2023 Expenciture Schec FY 2019 Est. FY 2020 O 3,469,000 FY 2021 165,000 FY 2022 97,000 0 0 ule FY 2023 0 O 3,469,000 165,000 97,000 0 FY 2024 5YearCIP Total O 3,731.000 O 3,731,000 Beyond 5 Year CIP Total 0 3,731,000 O 3,731,000 5Year CIP Beyond 5 FY 2024 Total Year CIP O 3,731,000 O 3,731,000 Total O 3,731,000 0 3,731,000 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no additional operating impacts anticipated from this project and maintenance will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Fleet Review Committee Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 671 VEHICLE REPLACEMENT FUND Ford F-550 Saw Truck, March 2019 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2020 Initial Project Completion: Spring 2022 Revised Project Start: Revised Project Completion: Project Number: VR-21000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2021 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2021. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project will allow for the replacement of 34 vehicles and pieces of equipment scheduled for replacement in Fiscal Year 2021. Of those vehicles, 22 support the operations of the General Fund ($1.7 million) and 12 support the operations of various Enterprise Funds ($1.5 million). Significant Changes 2020-2024 CIP: The replacement list is reviewed each year and changes are tracked but not finalized until the year preceding replacement. Changes in the FY 2021 list include the addition 672 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT FUND of four vehicles and the removal of eight vehicles, bringing the total number of vehicles and pieces of equipment to be replaced to 34. 2019-2023 CIP: Four vehicles/pieces of equipment were removed and six added including two undercover sedans; one pickup truck, one flatbed/crane, one marked police vehicle, and one digger derrick. General Fund reduced by $0.1 million. Enterprise Funds increased by $0.7 million. 2018-2022 CIP: One patrol vehicle was eliminated from the Fiscal Year 2021 list and one under- cover sedan was added. Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Other Total Prior Years 0 0 Prior Years 0 0 FY 2019 Budget 0 0 FY 2019 Budget 0 0 FY 2019 Est. FY 2020 FY 2021 FY 2022 FY 2023 0 0 3,357,000 170,000 100,000 0 0 3,357,000 170,000 100,000 Expenditure Schedule FY 2019 Est. 0 0 FY 2020 FY 2021 0 3,357,000 FY 2022 170,000 FY 2023 100,000 0 3,357,000 170,000 100,000 FY 2024 5 Year CIP Total O 3,627,000 O 3,627,000 FY 2024 5 Year CIP Total O 3,627,000 O 3,627,000 Beyond 5 Year CIP O 3,627,000 O 3,627,000 Beyond 5 Year CIP Total 0 3,627,000 O 3,627,000 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no additional operating impacts anticipated from this project and maintenance will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Fleet Review Committee Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 673 VEHICLE REPLACEMENT FUND Pierce Heavy Rescue Unit, February 2012 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2021 Initial Project Completion: Spring 2023 Revised Project Start: Revised Project Completion: Spring 2024 Project Number: VR-22000 Scheduled Vehicle and Equipment Replacement -Fiscal Year 2022 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2022. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project will allow for the replacement of 43 vehicles and pieces of equipment scheduled for replacement in Fiscal Year 2022. Of those vehicles, 25 support the operations of the General Fund ($1.8 million) and 18 support the operations of various Enterprise Funds ($1.4 million). Significant Changes 2020-2024 CIP: The replacement list is reviewed each year and changes are tracked but not finalized until the year preceding replacement. Changes in the FY 2022 list include the addition 674 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT FUND of 11 vehicles and the removal of seven vehicles, bringing the total number of vehicles and pieces of equipment to be replaced to 43. 2019-2023 CIP: Three vehicles/pieces of equipment were removed from the list and twelve added including two sedans, four pickups, one turf sweeper, two aerials, an undercover sedan, digger derrick, and tow truck. General Funds amount decreased by $0.2 million. Enterprise Funds increased by $0.6 million. Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Other Total Prior Years 0 0 Prior Years 0 0 FY 2019 Budget 0 0 FY 2019 Budget 0 FY 2019 Est. 0 0 FY 2020 0 0 FY 2021 FY 2022 FY 2023 FY 2024 5YearCIP Total O 3,336,000 175,000 105,000 3,616,000 O 3,336,000 175,000 105,000 3,616,000 Expenciture Schec FY 2019 Est. FY 2020 OI 0 0 0 FY 2021 FY 2022 O 3,336,000 O 3,336,000 175,000 105,000 3,616,000 ule FY 2023 FY 2024 Beyond 5 Year CIP Total 0 3,616,000 O 3,616,000 5Year CIP Beyond 5 Total Year CIP 175,000 105,000 3,616,000 3,616,000 O 0, 3,616,000 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no additional operating impacts anticipated from this project and maintenance will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Fleet Review Committee Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 675 VEHICLE REPLACEMENT FUND Peterbilt Dump Truck, March 2018 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2022 Initial Project Completion: Spring 2024 Revised Project Start: Revised Project Completion: Project Number: VR-23000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2023 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2023. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project will allow for the replacement of 30 vehicles and pieces of equipment scheduled for replacement in Fiscal Year 2023. Of those vehicles, 22 support the operations of the General Fund ($2.8 million) and eight support the operations of various Enterprise Funds ($0.6 million). Significant Changes 2020-2024 CIP: The replacement list is reviewed each year and changes are tracked but not finalized until the year preceding replacement. Changes in the FY 2023 list include the addition 676 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT FUND of seven vehicles and the removal of four vehicles, bringing the total number of vehicles and pieces of equipment to be replaced to 33. Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Other Total Prior Years Prior Years 0 0 0 0 FY 2019 Budget FY 2019 Budget 0 0 0 FY 2019 Est. 0 0 FY 2020 0 0 FY 2021 0 0 FY 2022 FY 2023 FY 2024 5 Year CIP Total O 3,617,000 180,000 3,797,000 O 3,617,000 180,000 3,797,000 Expenciture Schedule FY 2019 Est. 0 0 FY 2020 0 0 FY 2021 0 FY 2023 O 3,617,000 O 3,617,000 FY 2024 5 Year CIP Total 180,000 3,797,000 180,000 3,797,000 Beyond 5 Year CIP Total O 3,797,000 O 3,797,000 Beyond 5 Year CIP Total O 3,797,000 O 3,797,000 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no additional operating impacts anticipated from this project and maintenance will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Fleet Review Committee Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 677 VEHICLE REPLACEMENT FUND Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: Managing Department: Public Works Initial Project Start: Summer 2023 Initial Project Completion: Spring 2024 Revised Project Start: Revised Project Completion: Project Number: VR-24000 Freightliner FL -70 Aerial, March 2019 Scheduled Vehicle and Equipment Replacement -Fiscal Year 2024 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2024. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project will allow for the replacement of 12 vehicles and pieces of equipment scheduled for replacement in Fiscal Year 2024. Of those vehicles, nine support the operations of the General Fund ($2.1 million) and three support the operations of various Enterprise Funds ($0.3 million). 678 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET VEHICLE REPLACEMENT FUND Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Other Total Prior FY 2019 Years Budget 0 0 Prior Years 0 0 0 0 FY 2019 Est. 0 0 0 0 0 0 FY 2022 0 0 Expenciture Schedule FY 2019 FY 2019 Budget Est. FY 2020 FY 2021 FY 2022 0 0 0 0 0 01 0 5 Year CIP Total 0 2,571,000 2,571,000 O 2,571,000 2,571,000 5 Year CIP Total O 2,571,000 2,571,000 O 2,571,000 2,571,000 Beyond 5 Year CIP Total O 2,571,000 O 2,571,000 Beyond 5 Year CIP Total O O 2,571,000 2,571,000 Operating Impact Costs to operate and maintain the City's fleet are budgeted annually in the Vehicle Replacement Fund and allocated to other City departments based on historical maintenance and repair needs. There are no additional operating impacts anticipated from this project and maintenance will be absorbed within the available maintenance schedule and annual operating budget. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Fleet Review Committee Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 679 CITY OF PALO ALTO ■ CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 681 CITY OF PALO ALTO GLOSSARY Key Budget Terms Accrual Accounting: A method of accounting that recognizes expenses when incurred and revenues when earned rather than when payment is made or received Adopted Budget: The budget that is approved and enacted by the City Council annually on before June 30th. Appropriation: The allocation of an expense budget for a particular project or program usually for a spe- cific period of time. Balanced Budget: A balanced budget exists when total revenues are equal to, or greater than, total expenses. Bond: A debt investment in which an investor loans money to an entity (governmental or otherwise) that borrows the money for a defined period of time at a fixed interest rate to pay for a variety of projects. Budget Stabilization Reserve (BSR): The BSR was established as a prudent measure to maintain the City's fiscal stability in the event that unanticipated events reduce revenue or create obligations that significantly impact the current -year budget. Examples of such events include a downturn in the economy, a natural disaster or actions that may be taken by another governmental agency that reduce revenues and/or increase expenses for the City. Capital Budget: A plan of proposed capital outlays and the means of financing them for the current fiscal period. In a two-year budget, the second year of the Capital Improvement Program is adopted -in -concept. Capital Improvement Program (CIP): The City's plan for current and future projects related to the acquisi- tion, expansion, or rehabilitation of buildings, equipment, parks, streets, and other public infrastructure. Capital Projects Fund: A fund created to account for all resources to be used for the construction or acquisition of designated fixed assets by a governmental unit except those financed by proprietary or fidu- ciary funds. City Manager's Report (CMR): Staff reports for City Council meetings as well as boards and commissions that are prepared by City staff and submitted through the City Manager's Office. Comprehensive Plan: The Palo Alto Comprehensive Plan contains the City's official policies on land use and community design; transportation; natural environment; safety; community services and facilities; and business and economics. Its focus is on the physical form of the City and is applicable to both public and private properties. The Budget integrates the 2030 Comprehensive Plan into the budget process. GLOSSARY • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 683 GLOSSARY Cost Accounting: The branch of accounting that provides for the assembling and recording of all the ele- ments of cost incurred to accomplish a purpose, carry on an activity or operation, or complete a unit of work or a specific job. Enterprise Funds: Funds used to account for services that are provided to the public on a user charge basis, similar to the operation of a commercial business. The City's enterprise funds include the gas, elec- tric, water, fiber optics and wastewater collection and treatment funds. Fiduciary Fund: A fund used to account for assets held by the City acting in a fiduciary capacity for other individuals or entities. These funds are operated to carry out the specific actions required by the trust agreements, ordinances and other governing regulations. Fiscal Agent: A bank or other corporate fiduciary that performs the function of paying, on behalf of the governmental unit, or other debtor, interest on debt or principal of debt when due. Fiscal Year: A 12 -month period of time to which the annual budget applies and at the end of which a gov- ernmental unit determines its financial position and the results of operations. Palo Alto's fiscal year begins on July 1st and ends on June 30th. Fixed Assets: Assets such as land, structures and improvements, furniture and/or equipment that are expected to last and/or be used for more than one year. Full -Time Equivalent (FTE): Used to quantify staffing hours for permanent and temporary employees. A 1.00 FTE employee works full time; a 0.50 FTE employee works half-time. Fund Balance: An excess of the assets of a fund over its liabilities. General Fund: The primary fund used to account for the City's general purpose revenues such as sales, property, utility users and transient occupancy taxes. General Fund revenues typically pay for citywide ser- vices such as public safety, community development, recreation, libraries and parks. The General Fund is distinguished from Special Funds in that the latter are used to account for revenues that have restricted uses (e.g. gas tax funds that must be used for street maintenance or repair). Governmental Funds: A generic classification used to refer to all funds other than proprietary and fidu- ciary funds. Governmental funds include the general fund, capital fund, special revenue funds and debt service funds. Infrastructure Assets: Roads, bridges, curbs and gutters, streets, sidewalks, drainage systems, and lighting systems installed for the common good. Infrastructure Management Plan (IMP): A portion of the General Fund capital improvement program which focuses on rehabilitating the City's infrastructure. In 1998-99, an outside consultant on the City's infrastructure prepared a report known as the Adamson report. Within this report the City's infrastructure was cataloged and ranked based on when the infrastructure needed to be upgraded or replaced and the cost for each item. At that time, the City Council decided to establish a plan using the Adamson report as a guide for both timeline and cost. 684 GLOSSARY • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET GLOSSARY Internal Service Funds: These funds provide services to City departments and recover their costs through user charges. For example the Vehicle Replacement Fund is an Internal Service Fund managing the replacement and maintenance of the City fleet. Method of Accounting: The City's General Fund budget is developed using a modified accrual basis of accounting, with revenues being recorded when measurable and available, and expenditures recorded when the liability is incurred. Enterprise Funds and Internal Service Funds are budgeted on a generally accepted accounting principles (GAAP) basis, which for Proprietary Funds is on a full accrual accounting basis. Operating Transfer: Amounts transferred between funds, not considered a revenue or expense. For exam- ple, legally authorized transfers from a fund receiving revenue to the fund through which the resources are to be expended. Pay -As -You -Go -Basis: A term used to describe the financial policy of a governmental unit that finances all of its capital outlays from current revenues rather than by borrowing. Proposed Budget: The proposed budget is the budget that is sent to the Finance Committee by the City Manager. The proposed budget, including changes made by the Finance Committee during their review, is reviewed and then adopted by the City Council. Proprietary Funds: A generic classification used to refer to all funds other than governmental funds or fiduciary funds. Proprietary funds include internal service funds and enterprise funds. Reimbursements: Inter -fund transactions that constitute reimbursements to a fund for expenditures or expenses initially made from it but that properly apply to another fund. For example, the Enterprise Funds reimburse the Technology Fund for CIP projects from which the Enterprise Funds benefit. Reserve: Represents the portion of fund balance set aside for financing future financing needs and addressing one-time emergency or unanticipated events. Revenues: Revenues include compensation received by the project for specific services to the public (external revenues), as well as revenues received from other funds (internal revenues). Special Revenue Funds: These funds account for the proceeds derived from specific revenue sources that are legally restricted to expenditures for specified purposes. The Street Improvement Fund (SIF) is a Spe- cial Revenue Fund that derives its funding from state gas tax revenues. Capital appropriations from the SIF must be spent on the construction and maintenance of the road network system of the City. GLOSSARY • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 685 CITY OF PALO ALTO PROJECT NAME INDEX Numerics 230 kV Electric Intertie 356 A Advanced Water Purification Facility 556 Airfield Electrical Improvements 324 Airport Apron Reconstruction 326 Airport Facilities Electrical Improvements . . . 334 Airport Layout Plan 336 Americans With Disabilities Act Compliance . 76 Animal Shelter Renovation 78 Art In Public Spaces 160 Athletic Courts Resurfacing 162 Automated External Defibrillator Replacement 144 Automated Weather Observation System (AWOS) 338 B Baylands Athletic Center 10.5 Acre Expansion Plan 164 Baylands Flood Protection Levee Improvements 80 Baylands Levee Repair for Public Safety Access 166 Benches, Signage, Walkways, Perimeter Landscaping 168 Bicycle and Pedestrian Transportation Plan Implementation 254 Bol Park Improvements 170 Boulware Park Improvements 172 Building Systems Improvements 82 Byxbee Park Completion 174 C California Avenue District Gateway Signs 228 Cameron Park Improvements 176 Capacitor Bank Installation 358 Capital Improvement Fund Administration .. 292 Cardiac Monitor Replacement 146 Charleston/Arastradero Corridor Project 256 Churchill Avenue Enhanced Bikeway 260 Churchill Avenue/Alma Street Railroad Crossing Safety Improvements 262 City Bridge Improvements 86 City Council Chambers Upgrade 630 City Facilities Assessment and Record Plan Management System 88 City Facility Parking Lot Maintenance 90 City Hall Space Planning 92 Civic Center Electrical Upgrade & EV Charger Installation 94 Civic Center Fire Life Safety Upgrades 96 Civic Center Waterproofing Study and Repairs 98 Coleridge/Cowper/Tennyson 4/12kV Conversion 360 Colorado Power Station Equipment Upgrades 362 Colorado Substation Site Improvements 364 Colorado/Hopkins System Improvement 366 Communications System Improvements 368 Corporation Way System Upgrades and Pump Station 490 Cubberley Building Management Systems .. 300 Cubberley Community Center Master Plan .. 302 Cubberley Field Restroom 310 Cubberley Repairs 304 Cubberley Roof Replacements 306 Cubberley Track and Field Replacement 312 Curb and Gutter Repairs 230 D Development Center Blueprint Technology Enhancements 646 Dog Park Installation and Renovation 178 Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collection Equip. 264 Downtown Parking Wayfinding 266 PROJECT NAME INDEX • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 687 PROJECT NAME INDEX E East Meadow Circles 4/12kV Conversion 370 East Meadow Drive System Upgrades 492 Edgewood/Wildwood 4kV Tie 372 El Camino Median Landscape Improvements 232 El Camino Real Pedestrian Safety and Streetscape Project 268 Electric Customer Connections 352 Electric System Improvements 374 Electric Utility Geographic Information System 376 Embarcadero Road at El Camino Improvements 270 Emergency Repair and Replacement 660 Enterprise Resource Planning Upgrade 634 Extrication Tool Replacement 148 F Facility Interior Finishes Replacement 100 Facility Relocation for Caltrain Modernization Project 378 Fiber Optics Customer Connections 448 Fiber Optics Network System Improvements 442 Fiber Optics System Rebuild 444 Fire and Utilities Trench Training Facility .102 Fire Ringdown System Replacement 104 Fire Station 1 Improvements 106 Fire Station 3 Replacement 108 Fire Station 4 Replacement 110 Foothills Park Boronda Lake Dock Replacement 180 Foothills Park Dam Seepage Investigation and Repairs 182 Foothills Park Improvement Project 184 Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Conservation Plan . 186 G Gas ABS/Tenite Replacement Project 472 Gas Distribution System Improvements 474 Gas Distribution System Model 476 Gas Equipment and Tools 478 Gas Main Replacement - Project 23 464 Gas Main Replacement - Project 24 466 Gas Main Replacement - Project 25 468 Gas Meters and Regulators 480 Gas System, Customer Connections 460 Golf Course Net and Artificial Turf Replacement 188 H Headworks Facility Replacement 558 Heritage Park Site Amenities Replacement . . 190 High and Bryant Street Garages Waterproofing and Repairs 112 Highway 101 Pedestrian/Bicycle Overpass Project 272 Hoover Park Improvements 192 Hopkins Substation 4/12kV Conversion 380 Infrastructure Management System 638 Internal Alarm System Replacement 114 Inter -substation Line Protection Relay ...382 IT Disaster Recovery Plan 640 J JMZ Renovation 116 Johnson Park Renovation 194 L Loma Verde Avenue Trunk Line Improvements 494 Louis Road System Upgrades 496 M Mayfield Reservoir Subgrade and Venting Repair 584 Mitchell Park Improvements 196 Municipal Service Center A, B, & C Roof Replacement 118 Municipal Service Center Lighting, Mechanical, and Electrical Improvements 120 N New California Avenue Area Parking Garage 122 New Downtown Parking Garage 124 New Laboratory And Environmental Services Building 552 New Public Safety Building 126 Newell Road/San Francisquito Creek Bridge Replacement 234 0 Off -Road Pathway Resurfacing And Repair . 688 PROJECT NAME INDEX • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET PROJECT NAME INDEX 198 Open Space Lakes And Pond Maintenance 200 Open Space Trails and Amenities 202 Outfall Line Construction 560 P Park and Open Space Emergency Repairs . . . 204 Park Restroom Installation 206 Parking District Implementation 274 Parking Lot J Elevator Modernization ....128 Parking Management and System Implementation 276 Pearson Arastradero Improvement Project .. 208 Pearson Arastradero Preserve Parking Lot Improvement 210 Peers Park Improvements 212 Performing Arts Venues Seat Replacement .. 130 Plant Repair, Retrofit, and Equipment Replacement 562 Police Video Recording Systems Replacement 150 Primary Sedimentation Tank Rehabilitation .. 564 Public Safety Computer -Aided Dispatch Replacement 648 Q Quarry Road Improvements and Transit Center Access 278 R Radio Infrastructure Replacement 642 Railroad Grade Separation and Safety Improvements 282 Ramos Park Improvements 214 Rebuild Underground District 15 384 Rebuild Underground District 16 386 Rebuild Underground District 20 388 Rebuild Underground District 23 390 Rebuild Underground District 24 392 Rebuild Underground District 25 394 Rebuild Underground District 26 396 Rebuild Underground District 30 398 Reconfigure Quarry Feeders 400 Relocate Quarry/Hopkins Substation 60kV Line (A & B) 402 Rinconada Park Improvements 216 Robles Park Improvements 218 Roofing Replacement 132 Roth Building Maintenance 134 Runway and Taxiway Reconstruction and Drainage Improvements 330 S Safe Routes To School SCADA System Upgrades Scheduled Vehicle and Equipment Replacement - Fiscal Year 2017 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2018 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2019 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2020 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2021 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2022 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2023 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2024 Seale Park Improvements Secondary Treatment Upgrades Self -Contained Breathing Apparatus (SCBA) Air Compressor Replacement 152 Self -Contained Breathing Apparatus (SCBA) Replacement 154 Sewer Lateral/Manhole Rehabilitation and Replacement 520 Sewer System, Customer Connections 516 Sidewalk Repairs 238 Sign Reflectivity Upgrade 240 Smart Grid Technology Installation 406 Storm Drainage System Replacement And Rehabilitation 504 Street Lights Condition Assessment 242 Street Lights Improvements 244 Street Maintenance 246 Substation 60kV Breaker Replacement 410 Substation Facility Improvements 412 Substation Physical Security 414 Substation Protection Improvements 416 284 404 662 666 668 670 672 674 676 678 220 566 T Thermal Imaging Cameras Replacement . 156 Thermoplastic Lane Marking and Striping . . . 250 Traffic Signal and Intelligent Transportation PROJECT NAME INDEX • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 689 PROJECT NAME INDEX Systems 286 Transportation and Parking Improvements .. 288 Turf Management Plan 222 U Underground District 42 - Embarcadero Road, Emerson, Middlefield 426 Underground District 43 - Alma/ Embarcadero 428 Underground District 46 - Charleston/EI Camino Real 430 Underground District 47 -Middlefield, Homer, Webster, Addison 432 Underground System Rebuild 418 University Avenue Parking Improvements 136 Utilities Customer Bill System Improvements 650 Utility Site Security Improvements 420 V Ventura Buildings Improvements 138 W Wastewater Collection System Rehabilitation/ Augmentation Project 24 522 Wastewater Collection System Rehabilitation/ Augmentation Project 26 524 Wastewater Collection System Rehabilitation/ Augmentation Project 28 526 Wastewater Collection System Rehabilitation/ Augmentation Project 29 530 Wastewater Collection System Rehabilitation/ Augmentation Project 30 532 Wastewater Collection System Rehabilitation/ Augmentation Project 31 534 Wastewater Collection System Rehabilitation/ Augmentation Project 32 536 Wastewater Collection System Rehabilitation/ Augmentation Project 33 538 Wastewater General Equipment and Tools . . . 540 Wastewater System Improvements 542 Water Distribution System Improvements . . . 586 Water General Equipment/Tools 588 Water Main Replacement - Project 26 606 Water Main Replacement - Project 27 608 Water Main Replacement - Project 28 610 Water Main Replacement - Project 29 ....612 Water Main Replacement - Project 30 ....614 Water Main Replacement - Project 31 616 Water Main Replacement - Project 32 618 Water Meters 590 Water Recycling Facilities 592 Water Reservoir Coating Improvements 594 Water Service Hydrant Replacement 596 Water System Customer Connections 580 Water System Supply Improvements 598 Water Tank Seismic Upgrade and Rehabilitation 600 Water, Gas, Wastewater Office Remodel . 140 Water, Gas, Wastewater Utility GIS Data .602 Werry Park Playground Improvements ..224 West Bayshore Road Pump Station 498 West Bayshore Road Trunk Line Improvements 500 Wood Pole Replacement 422 690 PROJECT NAME INDEX • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET PROJECT NUMBER INDEX A AC -18000 130 AC -18001 116 AC -86017 160 AP -16000 326 AP -19000 338 AP -19001 324 AP -20000 334 AP -21000 336 AP -22000 330 AS -10000 292 C CB -16001 302 CB -16002 306 CB -17001 304 CB -17002 310 CB -19000 312 CB -19001 300 E EL -02010 404 EL -02011 376 EL -04012 420 EL -06001 356 EL -08001 426 EL -10006 392 EL -11003 384 EL -11009 428 EL -11010 432 EL -11014 406 EL -12001 430 EL -13000 372 EL -13002 402 EL -13003 386 EL -14000 360 EL -14002 388 EL -14005 400 EL -15000 366 EL -16000 396 EL -16001 418 0 EL -17000 390 EL -17001 370 EL -17002 410 EL -17005 382 EL -17007 378 EL -19000 394 EL -19001 362 EL -19002 364 EL -19003 398 EL -19004 422 EL -20000 380 EL -89028 352 EL -89031 368 EL -89038 416 EL -89044 412 EL -98003 374 F FD -14002 104 FD -18000 154 FD -19000 102 FD -20000 146 FD -20001 152 FD -20002 156 FD -21000 144 FD -22000 148 FO -10000 448 FO -10001 442 FO -16000 444 G GS -11002 474 GS -13001 464 GS -13002 478 GS -14003 466 GS -14004 476 GS -15000 468 GS -18000 472 GS -80017 460 GS -80019 480 EL -16002 358 OS -00001 202 EL -16003 414 OS -00002 200 PROJECT NUMBER INDEX • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 691 PROJECT NUMBER INDEX OS -09001 198 OS -09002 166 OS -18000 180 OS -18001 210 P PD -14000 114 PD -20000 150 PE -08001 216 PE -09003 90 PE -11011 272 PE -12011 234 PE -13011 256 PE -13014 242 PE -13017 232 PE -15001 126 PE -15003 108 PE -15007 124 PE -15011 138 PE -15020 98 PE -16000 170 PE -17004 228 PE -17005 172 PE -17006 80 PE -17010 94 PE -18000 122 PE -18002 112 PE -18004 110 PE -18006 174 PE -18010 196 PE -18012 192 PE -18015 218 PE -18016 96 PE -19000 92 PE -19001 140 PE -19002 78 PE -20000 182 S PF-93009 76 PG -06001 162 PG -06003 168 PG -09002 204 PG -14000 214 PG -14001 212 PG -14002 176 PG -14003 220 PG -17001 186 PG -18000 188 PG -18001 178 PG -18002 222 PG -19000 206 PG -19001 164 PG -21000 190 PG -22000 224 PL -00026 284 PL -04010 254 PL -05030 286 PL -12000 288 PL -14000 260 PL -15001 270 PL -15002 264 PL -15003 274 PL -15004 266 PL -16000 278 PL -16002 276 PL -17001 282 PL -18000 268 PL -20000 262 P0-05054 244 P0-11000 240 P0-11001 250 P0-12001 230 P0-89003 238 PE -20001 86 SD -06101 504 PE -20002 88 SD -19000 494 PE -21000 184 SD -20000 498 PE -21001 208 SD -21000 490 PE -21002 194 SD -22000 492 PE -86070 246 SD -23000 500 PF-00006 132 SD -24000 496 PF-01003 82 PF-02022 100 PF-07011 134 PF-14002 106 PF-14003 136 PF-16006 120 PF-17000 118 PF-18000 128 T TE-01012 640 TE-05000 642 TE-09000 648 TE-10001 650 TE-12001 646 TE-13004 638 692 PROJECT NUMBER INDEX • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET PROJECT NUMBER INDEX TE-19000 634 TE-19001 630 V VR-15001 660 VR-17000 662 VR-18000 666 VR-19000 668 VR-20000 670 VR-21000 672 VR-22000 674 VR-23000 676 VR-24000 678 W WC -11000 522 WC -13001 524 WC -13002 540 WC -15001 526 WC -15002 542 WC -16001 530 WC -17001 532 WC -19001 534 WC -20000 536 WC -21000 538 WC -80020 516 WC -99013 520 WQ-14002 552 WQ-14003 564 WQ-16002 558 WQ-19000 560 WQ-19001 566 WQ-19002 562 WQ-19003 556 WS -02014 602 WS -07001 592 WS -08001 594 WS -09000 600 WS -11003 586 WS -11004 598 WS -12001 606 WS -13001 608 WS -13002 588 WS -14001 610 WS -15002 612 WS -16001 614 WS -19000 584 WS -19001 616 WS -20000 618 WS -80013 580 WS -80014 596 WS -80015 590 PROJECT NUMBER INDEX • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 693 CITY OF PALO ALTO AMERICANS WITH DISABILITIES ACT CITY OF PALO ALTO IN COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, THIS DOCUMENT MAY BE PROVIDED IN OTHER ACCESSIBLE FORMATS. For information contact: ADA Coordinator City of Palo Alto 285 Hamilton Ave (650) 329-2550 AMERICANS WITH DISABILITIES ACT • CITY OF PALO ALTO FISCAL YEAR 2020 ADOPTED CAPITAL BUDGET 695 CITY OF PALO ALTO CITY OF PALO ALTO PALO ALTO Spanish explorers named the area for the tall, twin-trunked redwood tree they camped beneath in 1769. Palo Alto incorporated in 1894 and the State of California granted its first charter in 1909. The City has long been known for its innovative people and its exploration of ideas that have changed the world. In Palo Alto, our history has always been about the future. CITY OF PALO ALTO 250 HAMILTON AVENUE, PALO ALTO, CA 94301 P 650.329.2100 W CITYOFPALOALTO.ORG