HomeMy WebLinkAboutRESO 102751
0013_20260121_mv30
Resolution No. 10275
Resolution of the Council of the City of Palo Alto Authorizing the City Manager to
Negotiate and Execute Purchase Orders with To-Be-Determined Vendor(s) to
Procure One Cable Handling Trailer, One Caterpillar Wheel Loader, and Seven
Police Patrol Vehicles for a One-Time Purchase with a Total Not-to-Exceed
Amount of $1,430,000
R E C I T A L S
A.The Vehicle and Equipment Use, Maintenance, and Replacement Policy, Section 4-1, provides
for the on-going replacement of City fleet vehicles and equipment, and prescribes
replacement intervals based on age, mileage accumulation, hours of use, and obsolescence,
including a replacement interval of five (5) years or 100,000 miles for full-size police patrol
vehicles, and five (5) to fifteen (15) years or 5,000 hours for trailers and miscellaneous
construction equipment.
B.The City’s fleet includes one cable handling trailer, one Caterpillar wheel loader, and seven
police patrol vehicles that meet or exceed the applicable replacement criteria and are
programmed for replacement in Fiscal Year 2026.
C.Over the last several years, the City has experienced limited vehicle and equipment
availability, rising costs, and very narrow ordering windows due to ongoing supply chain
challenges in the automotive and heavy equipment industries, making it increasingly difficult
to complete fleet replacements in a timely manner through the standard procurement and
Council approval process.
D.Delegating authority to the City Manager, as permitted under the Municipal Code, to
negotiate and execute purchase orders for the replacement equipment described above will
allow the City to act efficiently and expeditiously when ordering windows become available,
while remaining consistent with Council policy and adopted fleet replacement plans.
NOW, THEREFORE, the Council of the City of Palo Alto RESOLVES as follows:
SECTION 1. The City Manager or their designee is hereby authorized to negotiate and
execute purchase orders with vendors, yet to be determined, to procure one (1) cable handling
trailer, one (1) Caterpillar wheel loader, and seven (7) police patrol vehicles, for a one-time
purchase in a total amount not to exceed $1,430,000.
//
//
Docusign Envelope ID: 241BB419-1DAD-4E3B-854C-91ECD3F4EF92
2
0013_20260121_mv30
SECTION 2. The Council finds that adoption of this resolution is not a project under the
California Environmental Quality Act (CEQA) Guidelines section 15378(b)(5), as it is an
organizational or administrative activity that will not result in direct or indirect physical changes
in the environment, and therefore no environmental review is required.
INTRODUCED AND PASSED: FEBRUARY 9, 2026
AYES: BURT, LAUING, LU, LYTHCOTT-HAIMS, RECKDAHL, STONE, VEENKER
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
__________________________ _____________________________
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
__________________________ _____________________________
Assistant City Attorney City Manager
Docusign Envelope ID: 241BB419-1DAD-4E3B-854C-91ECD3F4EF92
Certificate Of Completion
Envelope Id: 241BB419-1DAD-4E3B-854C-91ECD3F4EF92 Status: Completed
Subject: RESO 10274 - Procure 1 Cable Handling Trailer, 1 Caterpillar Wheel Loader, 7 Police Patrol Vehicles
Source Envelope:
Document Pages: 2 Signatures: 4 Envelope Originator:
Certificate Pages: 2 Initials: 0 Christine Prior
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
250 Hamilton Ave
Palo Alto , CA 94301
Christine.Prior@PaloAlto.gov
IP Address: 165.225.242.87
Record Tracking
Status: Original
2/19/2026 12:31:22 PM
Holder: Christine Prior
Christine.Prior@PaloAlto.gov
Location: DocuSign
Security Appliance Status: Connected Pool: StateLocal
Signer Events Signature Timestamp
Mark Vanni
Mark.Vanni@paloalto.gov
Assistant City Attorney
COPA
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 174.227.164.166
Signed using mobile
Sent: 2/19/2026 12:36:16 PM
Viewed: 2/24/2026 10:12:13 AM
Signed: 2/24/2026 10:12:23 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Ed Shikada
Ed.Shikada@paloalto.gov
City Manager
City of Palo Alto
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 199.33.32.254
Sent: 2/24/2026 10:12:24 AM
Viewed: 2/25/2026 9:25:52 AM
Signed: 2/25/2026 9:26:03 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Vicki Veenker
Vicki.Veenker@paloalto.gov
City of Palo Alto
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 73.92.102.134
Signed using mobile
Sent: 2/25/2026 9:26:04 AM
Viewed: 3/4/2026 7:35:39 AM
Signed: 3/4/2026 7:36:14 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Mahealani Ah Yun
Mahealani.AhYun@paloalto.gov
City Clerk
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address:
2601:152:300:f2e4:a0c1:f131:d220:2da0
Sent: 3/4/2026 7:36:15 AM
Viewed: 3/17/2026 7:26:17 AM
Signed: 3/17/2026 7:26:28 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 2/19/2026 12:36:16 PM
Envelope Updated Security Checked 2/23/2026 8:45:14 AM
Envelope Updated Security Checked 2/23/2026 8:45:14 AM
Envelope Updated Security Checked 2/23/2026 8:45:14 AM
Envelope Updated Security Checked 2/23/2026 8:45:14 AM
Envelope Updated Security Checked 2/23/2026 8:45:14 AM
Certified Delivered Security Checked 3/17/2026 7:26:17 AM
Signing Complete Security Checked 3/17/2026 7:26:28 AM
Completed Security Checked 3/17/2026 7:26:28 AM
Payment Events Status Timestamps