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Home My WebLink AboutStaff Report 2512-5665CITY OF PALO ALTO CITY COUNCIL Special Meeting Monday, March 09, 2026 Council Chambers & Hybrid 5:30 PM Agenda Item C.Semi-annual Reports of Contracts Awarded by the City Manager, Procurement Officer or Other Designated Employees for the period of July 1, 2025, through December 31, 2025; CEQA Status- Not a Project. City Council Staff Report From: City Manager Report Type: INFORMATION REPORTS Lead Department: Administrative Services Meeting Date: March 9, 2026 Report #:2512-5665 TITLE Semi-annual Reports of Contracts Awarded by the City Manager, Procurement Officer or Other Designated Employees for the period of July 1, 2025, through December 31, 2025; CEQA Status- Not a Project. RECOMMENDATION This is an informational report and no action is required. EXECUTIVE SUMMARY Palo Alto Municipal Code (PAMC) Section 2.30.710(a)1 requires the City Manager to provide a semi-annual report to Council consisting of contracts awarded by the City Manager, Procurement Officer or other designated employees for: 1. Goods contracts $85,000 through $250,000 per year (Attachment A), and 2. Professional and General Services $25,000 through $85,000 and Public Works Contracts $85,000 through $250,000 per year (Attachment B). The contracts in Attachment A consist of fourteen (14) distinct awards for goods, and the contracts in Attachment B consist of forty-seven (47) distinct awards for a range of services. These awards are a core element of the efficient and effective provision of services by the City to our community and reflect extensive coordination and prudent decision-making. The PAMC section that sets forth the authority designated by Council to the Procurement Officer to award and sign contracts is PAMC 2.30.2002 and to the City Manager to award and sign contracts is PAMC 2.30.2103. 1 Palo Alto Municipal Code 2.30.710 City Manager reports 2 Palo Alto Municipal Code 2.30.200 Procurement officer contract award authority https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61873 3 Palo Alto Municipal Code 2.30.210 City Manager contract award authority https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61881 Summary of Contract Definitions Per PAMC Chapter 2.30. The contracts included in this report are defined as follows: 1.Public Works (PAMC 2.30.100): Contracts for the construction, repair, or improvement of public buildings, utilities, streets, and parks. 2.Goods (PAMC 2.30.110): Purchase orders for supplies, equipment, and technology. This includes blanket purchase orders with set expenditure limits and labor incidental to the purchase, such as installation. 3.General Services (PAMC 2.30.120): Services not requiring specialized training, such as maintenance of public facilities, janitorial work, tree trimming, street sweeping and street sweeping. 4.Professional Services (PAMC 2.30.130): Services requiring professional discretion and specialized certification or expertise, such as engineering, architectural, financial, or information technology consulting. ENVIRONMENTAL REVIEW ATTACHMENTS APPROVED BY: ATTACHMENT A Goods Contracts Awarded $85,000 through $250,000 per year July 1, 2025 through December 31,2025 Bidding Exemption Contract Awarded To Award Date Award Amount Description *PAMC 2.30.360 ANIXTER INC 8/27/2025 $229,528.47 3625/2 Assorted Electric Items CTOS CALIFORNIA LLC 11/12/2025 $247,547.94 2.30.360(j) 2018 Freightliner M2106 Aerial Tree Truck 2.30.360 (j) HP EliteBook 6 G1i 14 AI -Laptops 2.30.360(j) HP Computer Workstations 250/1 Pool Chemicals YR3 2.30.360 (j) Motorola Mobile Interoperability Equipment 2.30.360(d) Concrete-Small Batches GOLDEN GATE SYSTEMS LLC 3655/4 Assorted Electric Items 2.30.360(d) Schweitzer Engineering Laboratories Relays- Year 1 8/5/2025 12/22/2025 8/6/2025 TEREX SERVICES 9/24/2025 Contract Type Count Total Award Amount Goods 14 $2,445,747.10 *PAMC 2.30.360 https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61990 Page 1 of 1 ATTACHMENT B Services Contracts Awarded Professional Services and General Services $25,000 through $85,000 per year and Public Works Contracts $85,000 through $250,000 per year Bidding Exemption Contract Awarded To Award Date Award Amount Description Contract Type *PAMC 2.30.360 CARAHSOFT TECHNOLOGY CORP 10/07/2025 $51,813.64 2.30.360(j) Cloud Software Subscription License General Services CARAHSOFT TECHNOLOGY CORP 09/16/2025 $55,738.09 2.30.360(j) Splunk Cloud Subscription 3/3 Autodesk and AutoCAD licenses 1766/3 Sherpa: Budget Publishing Software 2.30.360(e) GE iFix Annual Support and Related Products 2.30.900 Water Solutions Pk 2008-iFIx 5-Maintenance Support General Services J MACK ENTERPRISES INC 09/09/2025 $32,737.50 4/1 Brush cutter Rental 2.30.360 (d) Auto Repair Services and Related Parts General Services PENINSULA CORRIDOR 12/03/2025 $84,150.00 2.30.360(d) GoPass Peninsula Corridor JPB General Services General Services Professional Services 2.30.360(i) Public Art Design Dev. Services for DT Garage 3538/9 Outreach and Graphic Design Services 3345/7 Sustainability and climate outreach-Year 1 2.30.360(d) Minimum Wage Compliance Services 2.30.360(k) Joint Fire Academy Tuition 2.30.360(i) University Ave St Concept Plan 2.30.360(h) 300 Pasteur Dr - CEQA 2.30.360(i) OSV Program Phase 1 2.30.360(i) Middle School Athletics-Referees 432/1 Dewatering Services-Year 1 DAVID J POWERS & ASSOCIATES IN 2.30.360(i) outreach services for Job Train in the community Professional Services JOHN STAURULAKIS LLC KENNEDY/JENKS CONSULTANTS, INC 09/25/2025 $50,000.00 2.30.360(i) HDPE Water Standards Revisions Consultant for Professional Services *PAMC 2.30.360 https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61990 Page 1 of 2 ATTACHMENT B Services Contracts Awarded Professional Services and General Services $25,000 through $85,000 per year and Public Works Contracts $85,000 through $250,000 per year Bidding Exemption Contract Awarded To Award Date Award Amount Description Contract Type *PAMC 2.30.360 NATIONAL ACADEMY OF ATHLETICS 07/30/2025 $38,353.25 2.30.360(i) Summer Camps Professional Services 2.30.360(d) City Archives/Historian Services WORLD CUP SOCCER CAMPS & CLINICS 12/29/2025 $25,000.00 2.30.360(i) Summer Camps Professional Services 4/1 Carbon Filter Replacement for Waste Water CONKLIN BROS OF SAN JOSE INC 10/22/2025 $76,676.67 2.30.360(j) DCC Upstairs Flooring Project Public Works MAXIM CRANE WORKS, L.P.07/22/2025 $54,194.00 4/1 Crane Service-Elec Ops Maintance Services Public Works OB SPORTS GOLF MANAGEMENT 2.30.360(b) Sand Topdressing-Baylands Golf Links Golf Course Public Works PRIMAL PAINT INC 09/23/2025 $50,000.00 3/3 Lucie Stern Theatre Painting Project 2.30.160 Pump Repair and Installation Public Works PUMP REPAIR SERVICE COMPANY INC.08/26/2025 $26,754.29 3/2 Cubberley Community Center Boiler Replacement Public Works SMM FACILTIES INC 07/29/2025 $42,032.00 220,000.00 3/1 Post Construction Cleaning Services-PSB 2.30.360(b) 445 Bryant Renovations Public Works TOCHI 08/20/2025 $250,000.00 2.30.360(b) Construction Project for PSB Public Works Total AwardContract Type Count General Services 14 $629,916.47 $ Grand Total *PAMC 2.30.360 https://codelibrary.amlegal.com/codes/paloalto/latest/paloalto_ca/0-0-0-61990 Page 2 of 2