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HomeMy WebLinkAboutStaff Report 2602-6013CITY OF PALO ALTO CITY COUNCIL Special Meeting Monday, March 09, 2026 Council Chambers & Hybrid 5:30 PM     Agenda Item     3.Approval of Minutes from February 23, 2026 Meeting City Council Staff Report Report Type: CONSENT CALENDAR Lead Department: City Clerk Meeting Date: March 9, 2026 Report #:2602-6013 TITLE Approval of Minutes from February 23, 2026 Meeting RECOMMENDATION Staff recommends that the City Council review and approve the minutes. ATTACHMENTS Attachment A: February 23, 2026 Draft Action Minutes APPROVED BY: Mahealani Ah Yun, City Clerk CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 4 Special Meeting February 23, 2026 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:30 P.M. Present In Person: Burt, Lauing, Lu, Lythcott-Haims, Reckdahl, Stone, Veenker Present Remotely: Absent: Call to Order Closed Session 1. CONFERENCE WITH CITY ATTORNEY-POTENTIAL LITIGATION Subject: Potential litigation regarding 156 North California Avenue, as set forth in letter(s) from Holland & Knight LLP dated September 3, 2025 Authority: Government Code Section 54956.9(d)(2) Number of potential cases: 1, as Defendant MOTION: Vice Mayor Stone moved, seconded by Councilmember Lauing to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 5:37 P.M. Council returned from Closed Session at 7:23 P.M. Mayor Veenker announced no reportable action. Agenda Changes, Additions and Deletions Public Comment DRAFT ACTION MINUTES Page 2 of 4 Sp. City Council Meeting Draft Action Minutes: 02/23/2026 Council Member Questions, Comments and Announcements Study Session 2. Status Report from the Oversized Vehicles (OSV) Ad Hoc Committee CEQA Status: Not a Project. NO ACTION Consent Calendar MOTION: Councilmember Reckdahl moved, seconded by Councilmember Lythcott-Haims to approve Agenda Item Numbers 3-7. MOTION PASSED: 7-0 3. Approval of Minutes from January 31, February 1, February 2, and February 9, 2026 Meeting 4. Approval of a Purchase Order with ABB Inc. for a Not-to-Exceed Amount of $389,862 to Procure Equipment and Services to Retrofit Ten (10) Existing VHK, Circuit Breakers for the Maybell Electric Substation. CEQA Status: Exempt Under CEQA Guideline 15302(c), Reconstruction of Existing Utility Facilities. 5. Approval of Professional Services Contract Number C26194078 with M.E. Simpson Co., Inc. in the Amount Not-to-Exceed $642,609 Water System Leak Detection Survey Services for a Period of Three Years. CEQA Status – Exempt under CEQA Guidelines Sections 15061(b)(2) and (b)(3). 6. Approval of Amendment No. 2 to Contract No. C25193187 with Universal Security Company for Fire Watch Services at City Hall in the Amount of $80,915 for a New Total Not-to-Exceed Amount of $301,667, and Approval of a Fiscal Year 2026 Operating Budget Amendment in the General Fund; CEQA status - Categorically Exempt under Sections 15301 and 15302 7. Approval of Amendment No. 1 to Contract No. S26196996 for One Year with Yosh Enterprises Inc. dba Orion Security for Track Watch Services at Four Grade Crossings in the Amount of $1,623,314 for a New Total Not-to-Exceed Amount of $1,708,314; Authorize the Negotiation and Execution of a Cost Sharing Agreement with Palo Alto Unified School District for $854,157; and Approval of a Fiscal Year 2026 Operating Budget Amendment in the General Fund; CEQA status - Not a project. DRAFT ACTION MINUTES Page 3 of 4 Sp. City Council Meeting Draft Action Minutes: 02/23/2026 City Manager Comments Ed Shikada, City Manager Action Items 8. FY 2026 Mid-Year Budget Review and Approve 1) Budget Amendments in Various Funds, and 2) a $10.0 Million Additional Discretionary Payment (ADP) from the PARS Pension Trust MOTION: Councilmember Reckdahl moved, seconded by Mayor Veenker to: 1. Approve amendments to the Fiscal Year 2026 Budget Appropriation for the funds and capital projects identified in revised Attachment A, Exhibits 1 and 2 (requires 2/3 approval); 2. Consolidate the remaining $6.0 million in the Uncertainty Reserve with the Budget Stabilization Reserve (BSR) to streamline reserve administration, closing the Uncertainty Reserve; and 3. Authorize the City Manager or their designee to transmit $10.0 million from the City’s PARS Pension Trust to CalPERS as an Additional Discretionary Payment (ADP) MOTION PASSED: 7-0 9. Approval of City Council Values (as Recommended by Policy & Services Committee), 2026 Objectives, Ad Hoc Purpose Statements, and Committee Workplans Agenda Item Number 9 not heard and deferred to a date uncertain. Adjournment: The meeting was adjourned at 10:45 P.M. DRAFT ACTION MINUTES Page 4 of 4 Sp. City Council Meeting Draft Action Minutes: 02/23/2026 ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.