HomeMy WebLinkAboutStaff Report 2511-5420CITY OF PALO ALTO
CITY COUNCIL
Special Meeting
Monday, March 02, 2026
Council Chambers & Hybrid
5:30 PM
Agenda Item
6.Approval of General Service Contract No. C26195719 with Clean Harbors Environmental
Services, Inc. in an Amount Not-to-Exceed $1,914,000 to Provide Household Hazardous
Waste Management and Emergency Response Services for a Period of Five Years, and
Approval of a Budget Amendment in the Refuse Fund; CEQA Status – Negative
Declarations Previously Approved
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Public Works
Meeting Date: March 2, 2026
Report #:2511-5420
TITLE
Approval of General Service Contract No. C26195719 with Clean Harbors Environmental
Services, Inc. in an Amount Not-to-Exceed $1,914,000 to Provide Household Hazardous Waste
Management and Emergency Response Services for a Period of Five Years, and Approval of a
Budget Amendment in the Refuse Fund; CEQA Status – Negative Declarations Previously
Approved
RECOMMENDATION
Staff recommends that the City Council:
1. Approve and authorize the City Manager or their designee to execute Contract No.
C26195719 with Clean Harbors to provide household hazardous waste management and
emergency response services for a term of five years and a total not-to-exceed amount
of $1,914,000; and
2. Amend the Fiscal Year 2026 Budget Appropriations for the Refuse Fund (requires a 2/3
majority vote) by:
a) Increasing the Hazardous Waste appropriation for contract services by $63,000;
and
b) Decreasing the Refuse Fund balance by $63,000.
EXECUTIVE SUMMARY
The City’s Household Hazardous Waste (HHW) program has provided collection of HHW since
the 1980s. The program provides weekly collection service events for residential HHW, door-to-
door collection for physically-limited residents, collection for qualifying businesses, and offers
gently used HHW items for reuse. The contract with Clean Harbors will continue the
convenient, safe, and proper collection and disposal of HHW services that the community has
come to expect.
BACKGROUND
The City’s HHW program began in 1983 when Palo Alto became the second jurisdiction in the
state to provide residential collection of HHW in response to community concerns about toxic
wastes in the environment. The objectives of the HHW program are to provide public education
on the safe use, storage, disposal, and alternatives to HHW products, and to provide a
convenient point of collection to reduce improper disposal of HHW to storm drains, landfill, and
the sanitary sewer.
In 1989, AB 939, California’s Integrated Waste Management Act, was enacted which required
cities to adopt and submit an HHW Element setting policies, objectives, and programs for
collection of HHW in compliance with State mandates. In the early 1990s, the Regional Water
Quality Control Plant became a permitted permanent HHW collection facility for residents to
use, focusing on the collection and proper disposal of HHW that directly affected wastewater
effluent such as photo chemicals, mercury waste, pesticides, and pharmaceuticals. In 2013, the
current Household Hazardous Waste Station (HHWS) was constructed. The facility included
additional hazardous waste storage lockers and introduced a reuse program to recover gently
used HHW items dropped off by residents. Today, the HHWS serves residents at weekly HHW
collection events and has one of the highest participation rates in the State at 19.6%.
The City has contracted for HHW management and emergency response services since the
1980s, including the acceptance, handling, transportation, and disposal or recycling of various
HHW streams collected from the community. Due to stringent local, State, and Federal
hazardous waste regulations, and the nature of the work, the City requires the resources of a
qualified and experienced contracting firm to manage, transport, and dispose of HHW from the
community. The current contract, C21180050, with Clean Harbors Environmental Services, Inc.
(Clean Harbors) expired February 11, 20261 and was amended to extend through March 31,
2026.
ANALYSIS
The City’s HHW program is a long-standing, State-mandated, and essential service to the Palo
Alto community, providing public and environmental health benefits. The new recommended
five-year contract with Clean Harbors will continue to provide the City with safe and compliant
management of HHW and proper staffing of the weekly HHW collection events, and includes
the following tasks:
1. Weekly HHW Collection Events: Collection events are conducted every Saturday and the
first Friday of each month. During collection events, Palo Alto residents drop off unused,
unwanted, or expired household chemicals which are then segregated, packaged, and
stored until transported offsite for disposal, recycling, or reuse.
2. HHWS Reuse Zone Program: During collection events, incoming HHW is screened for
reusable products, including paint, cleaners, and motor oil that residents can later claim
during HHW event hours from the Reuse Zone storage cabinet.
1 City Council, February 8, 2021; Agenda Item #5; SR #11816,
https://recordsportal.paloalto.gov/WebLink/DocView.aspx?id=2222&dbid=0&repo=PaloAlto
3. Door-to-Door HHW Program: To ensure physically-limited residents can dispose of their
HHW, the City’s HHW Contractor dispatches personnel to qualified residents’ home to
collect and transport waste to the HHWS for proper management.
4. Very Small Quantity Generator Program: Businesses located within the RWQCP service
area that generate less than 220 pounds per month of hazardous waste can dispose of
their hazardous waste at the HHWS. Businesses must complete paperwork, pay a
disposal fee, and set up an appointment through the City’s HHW Contractor.
5. Emergency Response Services: On-call 24-hour emergency response services to assist
the City in responding to and cleaning up any hazardous waste spills that occur across
the City, as needed.
Solicitation Process
A formal Request For Proposals (RFP) for the HHW management and emergency response
services was posted on the City’s eProcurement system on September 17, 2025. The City
received five proposals on October 15, 2025, four of which were deemed responsive, as
summarized in Table 1.
Table 1: Summary of Solicitation Process:
Proposal Description Household Hazardous Waste Management and Emergency
Response Services/RFP195719
Proposed Length of Project 5 years
Total Days to Respond to Proposal 28
Pre-Proposal Meeting None
Pre-Proposal Meeting Date N/A
Number of Proposals Received Five
Number of Proposals Considered Responsive Four
Proposal Price Range $1,860,000 - $3,740,000
A team comprised of three staff from the Public Works Department evaluated the proposals
included in Table 2 based on the following criteria: quality and completeness of proposal,
effectiveness of proposed solution, experience, cost, financial stability, timely performance,
prior record of performance with the City, ability to provide ongoing services, and compliance
with applicable regulations.
Table 2: Responsive Proposals Received
Company Name Location (City, State)Proposal Amount
in Years 1 and 2
Proposal Amount Over 5
Years
Advanced Chemical Transport,
LLC (dba ACTenviro)
San Jose, CA $704,000 $3,740,000
Clean Earth Environmental
Solutions, Inc. (dba Clean Earth)
Rancho Cordova, CA $352,000 $1,860,000
Clean Harbors Environmental
Services, Inc. (dba Clean
Harbors)
San Jose, CA $363,000 $1,914,000
Patriot Environmental Services Richmond, CA $517,000 $2,740,000
Following a comprehensive evaluation, Clean Harbors received the highest aggregate score and
was selected because of the quality and completeness of their proposal, quality and
effectiveness of their services, the experience of their field staff, prior record of performance
with the City, and their knowledge of hazardous waste regulation compliance. Clean Harbors’
proposal included continued free access to a robust online portal where staff can manage and
create hazardous waste profiles, track all hazardous waste shipped offsite, and generate
certificates of disposal and various reports. The City currently uses and will continue to benefit
from this tool. Additionally, Clean Harbors owns and operates over 50 permitted treatment,
storage, and disposal facilities across the United States with the nearest facility located in San
Jose, California. The City will continue to benefit from Clean Harbors’ direct ownership of these
sites and their ability to use local processing and disposal facilities where possible. The services
proposed by Clean Harbors for HHW management, their record of safe and efficient
management of the City’s HHW program, and their close attention to State and Federal
regulations ensure that the Palo Alto community will continue to receive the high-quality
service that they have come to expect and value, and the City will receive the best service for
the cost. The selection of Clean Harbors, who holds the current HHW management contract,
also ensures a smooth transition into the next contract without interruption of services.
3 of five percent for
contract years three through five. The funding needs for the new contract are higher at an
additional $63,000 for the first two years than the current contract, and will increase with CPI in
subsequent years. Although this is higher than the current annual contract, the last RFP was
conducted in 2020, and costs have since increased considerably for labor, supplies, and general
cost of living expenses. Clean Harbors’ proposal was the second lowest cost proposal received
through the current solicitation, with proposed labor, transportation, and disposal rates
increasing only by CPI in later years. Additionally, through negotiations, Clean Harbors further
reduced some of their proposed rates for certain waste streams, such as vaping devices and
toxic solids, and reduced their emergency service rates by approximately 12%.
FISCAL/RESOURCE IMPACT
3 CPI increases in contract years three, four, and five will be determined by the U.S. Bureau of Labor Statistics.
Percentage increase will be equal to the change in the CPI for Urban Wage Earners and Clerical Workers for the
San Francisco-Oakland-San Jose area, published most immediately preceding the commencement of the applicable
contract year and not to exceed five percent.
determined through the annual budget development process and are subject to Council
approval. Table 3 summarizes the contract costs.
Table 3: Summary of Contract Costs for Contract No. C26195719 with Clean Harbors
Contract Year Annual Cost
Year 1 $363,000
Year 2 $363,000
Year 3 $374,000
Year 4 $396,000
Year 5 $418,000
Total Contract Not-to-Exceed Amount for 5-Year Term $1,914,000
STAKEHOLDER ENGAGEMENT
ENVIRONMENTAL REVIEW
5 which were approved and
adopted by the City Council on June 6, 1991 (Negative Declaration No. 91-EIA-12). The Very
Small Quantity Generator (previously called CESQG) program was reviewed in the negative
declaration for the implementation of the program, which was approved and adopted by
Council on June 24, 1993 (Negative Declaration No. 93-EIA-22).
ATTACHMENTS
APPROVED BY:
5 Household Hazardous Waste Element: IWM-HHW-Element-City-of-Palo-Alto-Jun-1991.pdf
CITY of Palo Alto General Services Agreement 1 Rev. April 9, 2025
CITY OF PALO ALTO CONTRACT NO. C26195719
GENERAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into on the 1st day of April, 2026, by and between
the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and Clean
Harbors Environmental Services, Inc., a Massachusetts Corporation, located at 42
Longwater Drive, Norwell, MA 02061, Telephone Number: 408-451-5000
(“CONTRACTOR”). In consideration of their mutual covenants, the parties hereto agree
as follows:
1. SERVICES. CONTRACTOR shall provide or furnish the services (the “Services”)
described in the Scope of Services, attached at Exhibit A.
Optional On-Call Provision (This provision only applies if checked and only
applies to on-call agreements.)
Services will be authorized by CITY, as needed, with a Task Order assigned and
approved by CITY’s Project Manager. Each Task Order shall be in substantially the
same form as Exhibit A-1. Each Task Order shall designate a CITY Project Manager
and shall contain a specific scope of work, a specific schedule of performance and
a specific compensation amount. The total price of all Task Orders issued under
this Agreement shall not exceed the amount of Compensation set forth in Section
5 of this Agreement. CONTRACTOR shall only be compensated for work
performed under an authorized Task Order and CITY may elect, but is not required,
to authorize work up to the maximum compensation amount set forth in Section
5.
2. EXHIBITS. The following exhibits are attached to and made a part of this
Agreement:
“A” - Scope of Services
“A-1” – On-Call Task Order (Optional)
“B” - Schedule of Performance
“C” – Schedule of Fees
“C-1” – Program Fee Schedule
“C-2” – Regional Rate Sheet
“C-3” – Emergency Response Rate Sheet
“D” - Insurance Requirements
CONTRACT IS NOT COMPLETE UNLESS ALL INDICATED EXHIBITS ARE ATTACHED.
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3. TERM. The term of this Agreement is from April 1, 2026 to March 31, 2031
inclusive, subject to the provisions of Sections R and W of the General Terms and
Conditions.
4. SCHEDULE OF PERFORMANCE. CONTRACTOR shall complete the Services within
the term of this Agreement in a reasonably prompt and timely manner based upon
the circumstances and direction communicated to CONTRACTOR, and if
applicable, in accordance with the schedule set forth in the Schedule of
Performance, attached at Exhibit B. Time is of the essence in this Agreement.
5. COMPENSATION FOR ORIGINAL TERM. CITY shall pay and CONTRACTOR agrees
to accept as not-to-exceed compensation for the full performance of the Services
and reimbursable expenses, if any:
The total maximum lump sum compensation of dollars ($ );
OR
The sum of dollars ($ ) per hour, not to exceed a total
maximum compensation amount of dollars ($ ); OR
A sum calculated in accordance with the fee schedule set forth at Exhibit
C, not to exceed a total maximum compensation amount of One Million
Nine Hundred Fourteen Thousand Dollars ($1,914,000.00).
CONTRACTOR agrees that it can perform the Services for an amount not to exceed
the total maximum compensation set forth above. Any hours worked or services
performed by CONTRACTOR for which payment would result in a total exceeding
the maximum amount of compensation set forth above for performance of the
Services shall be at no cost to CITY.
6. COMPENSATION DURING ADDITIONAL TERMS.
CONTRACTOR’S compensation rates for each additional term shall be the
same as the original term; OR
CONTRACTOR’S compensation rates shall be firm for the first two years of
the Agreement, and thereafter adjusted annually effective on the
commencement of each successive contract year. The lump sum
compensation amount, hourly rates, or fees, whichever is applicable as set
forth in section 5 above, shall be adjusted by a percentage equal to the
change in the Consumer Price Index for Urban Wage Earners and Cl erical
Workers for the San Francisco-Oakland- San Jose area, published by the
United States Department of Labor Statistics (CPI) which is published most
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immediately preceding the commencement of the applicable successive
contract year, which shall be compared with the CPI published most
immediately preceding the commencement date of the then expiring
contract year. Notwithstanding the foregoing, in no event shall
CONTRACTOR’S compensation rates be increased by an amount exceeding
five percent (5%) of the rates effective during the immediately preceding
contract year during the term. Any adjustment to CONTRACTOR’S
compensation rates shall be reflected in a written amendment to this
Agreement.
7. CLAIMS PROCEDURE FOR “9204 PUBLIC WORKS PROJECTS”. For purposes of this
Section 7, a “9204 Public Works Project” means the erection, construction,
alteration, repair, or improvement of any public structure, building, road, or other
public improvement of any kind. Public Contract Code Section 9204 mandates
certain claims procedures for Public Works Projects, which are set forth in
“Appendix __ Claims for Public Contract Code Section 9204 Public Works
Projects”.
This project is a 9204 Public Works Project and is required to comply with
the claims procedures set forth in Appendix __, attached hereto and
incorporated herein.
OR
This project is not a 9204 Public Works Project .
8. INVOICING. Send all invoices to CITY, Attention: Project Manager. The Project
Manager is: Hannah Towne, Public Works Department, Environmental Services
Division, 3201 East Bayshore Road, Palo Alto, CA 94303 Telephone: (650)329-
2669. Invoices shall be submitted in arrears for Services performed. Invoices shall
not be submitted more frequently than monthly. Invoices shall provide a detailed
statement of Services performed during the invoice period and are subject to
verification by CITY. CITY shall pay the undisputed amount of invoices within 30
days of receipt.
GENERAL TERMS AND CONDITIONS
A. ACCEPTANCE. CONTRACTOR accepts and agrees to all terms and conditions of
this Agreement. This Agreement includes and is limited to the terms and
conditions set forth in sections 1 through 8 above, these general terms and
conditions and the attached exhibits.
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B. QUALIFICATIONS. CONTRACTOR represents and warrants that it has the expertise
and qualifications to complete the services described in Section 1 of this
Agreement, entitled “SERVICES,” and that every individual charged with the
performance of the services under this Agreement has sufficient skill and
experience and is duly licensed or certified, to the extent such licensing or
certification is required by law, to perform the Services. CITY expressly relies on
CONTRACTOR’s representations regarding its skills, knowledge, and certifications.
CONTRACTOR shall perform all work in accordance with generally accepted
business practices and performance standards of the industry, including all
federal, state, and local operation and safety regulations.
C. INDEPENDENT CONTRACTOR. It is understood and agreed that in the
performance of this Agreement, CONTRACTOR and any person employed by
CONTRACTOR shall at all times be considered an independent CONTRACTOR and
not an agent or employee of CITY. CONTRACTOR shall be responsible for
employing or engaging all persons necessary to complete the work required under
this Agreement.
D. SUBCONTRACTORS. CONTRACTOR may not use subcontractors to perform any
Services under this Agreement unless CONTRACTOR obtains prior written consent
of CITY. CONTRACTOR shall be solely responsible for directing the work of
approved subcontractors and for any compensation due to subcontractors.
E. TAXES AND CHARGES. CONTRACTOR shall be responsible for payment of all taxes,
fees, contributions or charges applicable to the conduct of CONTRACTOR’s
business.
F. COMPLIANCE WITH LAWS. CONTRACTOR shall in the performance of the Services
comply with all applicable federal, state and local laws, ordinances, regulations,
and orders.
G. PALO ALTO MINIMUM WAGE ORDINANCE. CONTRACTOR shall comply with all
requirements of the Palo Alto Municipal Code Chapter 4.62 (Citywide Minimum
Wage), as it may be amended from time to time. In particular, for any employee
otherwise entitled to the State minimum wage, who performs at least two (2)
hours of work in a calendar week within the geographic boundaries of the CITY,
CONTRACTOR shall pay such employees no less than the minimum wage set forth
in Palo Alto Municipal Code section 4.62.030 for each hour worked within the
geographic boundaries of the CITY of Palo Alto. In addition, CONTRACTOR shall
post notices regarding the Palo Alto Minimum Wage Ordinance in accordance with
Palo Alto Municipal Code section 4.62.060.
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H. DAMAGE TO PUBLIC OR PRIVATE PROPERTY. CONTRACTOR shall, at its sole
expense, repair in kind, or as the CITY Manager or designee shall direct, any
damage to public or private property that occurs in connection with
CONTRACTOR’s performance of the Services. CITY may decline to approve and
may withhold payment in whole or in part to such extent as may be necessary to
protect CITY from loss because of defective work not remedied or other damage
to the CITY occurring in connection with CONTRACTOR’s performance of the
Services. CITY shall submit written documentation in support of such withholding
upon CONTRACTOR’s request. When the grounds described above are removed,
payment shall be made for amounts withheld because of them.
I. WARRANTIES. CONTRACTOR expressly warrants that all services provided under
this Agreement shall be performed in a professional and workmanlike manner in
accordance with generally accepted business practices and performance
standards of the industry and the requirements of this Agreement. CONTRACTOR
expressly warrants that all materials, goods and equipment provided by
CONTRACTOR under this Agreement shall be fit for the particular purpose
intended, shall be free from defects, and shall conform to the requirements of this
Agreement. CONTRACTOR agrees to promptly replace or correct any material or
service not in compliance with these warranties, including incomplete, inaccurate,
or defective material or service, at no further cost to CITY. The warranties set
forth in this section shall be in effect for a period of one year from completion of
the Services and shall survive the completion of the Services or termination of this
Agreement.
J. MONITORING OF SERVICES. CITY may monitor the Services performed under this
Agreement to determine whether CONTRACTOR’s work is completed in a
satisfactory manner and complies with the provisions of this Agreement.
K. CITY’S PROPERTY. Any reports, information, data or other material (including
copyright interests) developed, collected, assembled, prepared, or caused to be
prepared specifically for the purpose of performance of the Services this
Agreement will become the property of CITY without restriction or limitation upon
their use and will not be made available to any individual or organization by
CONTRACTOR or its subcontractors, if any, without the prior written approval of
the CITY Manager.
L. AUDITS. CONTRACTOR agrees to permit CITY and its authorized representatives
to audit, at any reasonable time during the term of this Agreement and for three
(3) years from the date of final payment, CONTRACTOR’s records pertaining to
matters covered by this Agreement. CONTRACTOR agrees to maintain accurate
books and records in accordance with generally accepted accounting principles for
at least three (3) following the terms of this Agreement.
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M. NO IMPLIED WAIVER. No payment, partial payment, acceptance, or partial
acceptance by CITY shall operate as a waiver on the part of CITY of any of its rights
under this Agreement.
N. INSURANCE. CONTRACTOR, at its sole cost, shall purchase and maintain in full
force during the term of this Agreement, the insurance coverage described at
Exhibit D. Insurance must be provided by companies with a Best’s Key Rating of A-
:VII or higher and which are otherwise acceptable to CITY’s Risk Manager. The Risk
Manager must approve deductibles and self-insured retentions. In addition, all
policies, endorsements, certificates and/or binders are subject to approval by the
Risk Manager as to form and content. CONTRACTOR shall obtain a policy
endorsement naming the CITY of Palo Alto as an additional insured under any
general liability or automobile policy. CONTRACTOR shall obtain an endorsement
stating that the insurance is primary coverage and will not be canceled or
materially reduced in coverage or limits until after providing 30 days prior written
notice of the cancellation or modification to the Risk Manager. CONTRACTOR shall
provide certificates of such policies or other evidence of coverage satisfactory to
the Risk Manager, together with the required endorsements and evidence of
payment of premiums, to CITY concurrently with the execution of this Agreement
and shall throughout the term of this Agreement provide current certificates
evidencing the required insurance coverages and endorsements to the Risk
Manager. CONTRACTOR shall include all subcontractors as insured under its
policies or shall obtain and provide to CITY separate certificates and endorsements
for each subcontractor that meet all the requirements of this section. The
procuring of such required policies of insurance shall not operate to limit
CONTRACTOR’s liability or obligation to indemnify CITY under this Agreement.
O. HOLD HARMLESS. To the fullest extent permitted by law and without
limitation by the provisions of section N relating to insurance, CONTRACTOR shall
indemnify, defend and hold harmless CITY, its Council members, officers,
employees and agents from and against any and all demands, claims, injuries,
losses, or liabilities of any nature, including death or injury to any person, property
damage or any other loss and including without limitation all damages, penalties,
fines and judgments, associated investigation and administrative expenses and
defense costs, including, but not limited to reasonable attorney’s fees, courts
costs and costs of alternative dispute resolution), arising out of, or resulting in any
way from or in connection with the performance of this Agreement.
CONTRACTOR’s obligations under this Section apply regardless of whether or not
a liability is caused or contributed to by any negligent (passive or active) act or
omission of CITY, except that CONTRACTOR shall not be obligated to indemnify for
liability arising from the sole negligence or willful misconduct of CITY. The
acceptance of the Services by CITY shall not operate as a waiver of the right of
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indemnification. The provisions of this Section survive the completion of the
Services or termination of this Agreement.
P. NON-DISCRIMINATION. As set forth in Palo Alto Municipal Code section 2.30.510,
CONTRACTOR certifies that in the performance of this Agreement, it shall not
discriminate in the employment of any person because of the race, skin color,
gender, age, religion, disability, national origin, ancestry, sexual orientation,
housing status, marital status, familial status, weight or height of such person.
CONTRACTOR acknowledges that it has read and understands the provisions of
Section 2.30.510 of the Palo Alto Municipal Code relating to Nondiscrimination
Requirements and the penalties for violation thereof, and agrees to meet all
requirements of Section 2.30.510 pertaining to nondiscrimination in employment.
Q. WORKERS' COMPENSATION. CONTRACTOR, by executing this Agreement,
certifies that it is aware of the provisions of the Labor Code of the State of Califor-
nia which require every employer to be insured against liability for workers'
compensation or to undertake self-insurance in accordance with the provisions of
that Code, and certifies that it will comply with such provisions, as applicable,
before commencing and during the performance of the Services.
R. TERMINATION. The CITY Manager may terminate this Agreement without cause
by giving ten (10) days’ prior written notice thereof to CONTRACTOR. If
CONTRACTOR fails to perform any of its material obligations under this
Agreement, in addition to all other remedies provided by law, the CITY Manager
may terminate this Agreement immediately upon written notice of termination.
Upon receipt of such notice of termination, CONTRACTOR shall immediately
discontinue performance. CITY shall pay CONTRACTOR for services satisfactorily
performed up to the effective date of termination. If the termination is for cause,
CITY may deduct from such payment the amount of actual damage, if any,
sustained by CITY due to CONTRACTOR’s failure to perform its material obligations
under this Agreement. Upon termination, CONTRACTOR shall immediately deliver
to the CITY Manager any and all copies of studies, sketches, drawings,
computations, and other material or products, whether or not completed,
prepared by CONTRACTOR or given to CONTRACTOR, for the specific purposes of
performance of the Services under this Agreement. Such materials shall become
the property of CITY.
S. ASSIGNMENTS/CHANGES. This Agreement binds the parties and their successors
and assigns to all covenants of this Agreement. This Agreement shall not be
assigned or transferred without the prior written consent of CITY. No
amendments, changes or variations of any kind are authorized without the written
consent of CITY.
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T. CONFLICT OF INTEREST. In accepting this Agreement, CONTRACTOR covenants
that it presently has no interest, and will not acquire any interest, direct or
indirect, financial or otherwise, which would conflict in any manner or degree with
the performance of this Agreement. CONTRACTOR further covenants that, in the
performance of this Agreement, it will not employ any person having such an
interest. CONTRACTOR certifies that no CITY officer, employee, or authorized
representative has any financial interest in the business of CONTRACTOR and that
no person associated with CONTRACTOR has any interest, direct or indirect, which
could conflict with the faithful performance of this Agreement. CONTRACTOR
agrees to advise CITY if any conflict arises.
U. GOVERNING LAW. This Agreement shall be governed and interpreted by the laws
of the State of California.
V. ENTIRE AGREEMENT. This Agreement, including all exhibits, represents the entire
agreement between the parties with respect to the services that may be the
subject of this Agreement. Any variance in the exhibits does not affect the validity
of the Agreement and the Agreement itself controls over any conflicting provisions
in the exhibits. This Agreement supersedes all prior agreements, representations,
statements, negotiations and undertakings whether oral or written.
W. NON-APPROPRIATION. This Agreement is subject to the fiscal provisions of the
Charter of the CITY of Palo Alto and the Palo Alto Municipal Code. This Agreement
will terminate without any penalty (a) at the end of any fiscal year in the event
that funds are not appropriated for the following fiscal year, or (b) at any time
within a fiscal year in the event that funds are only appropriated for a portion of
the fiscal year and funds for this Agreement are no longer available. This Section
shall take precedence in the event of a conflict with any other covenant, term,
condition, or provision of this Agreement.
X. ENVIRONMENTALLY PREFERRED PURCHASING AND ZERO WASTE
REQUIREMENTS. CONTRACTOR shall comply with CITY’s Environmentally
Preferred Purchasing policies which are available at CITY’s Purchasing Division,
which are incorporated by reference and may be amended from time to time.
CONTRACTOR shall comply with waste reduction, reuse, recycling and disposal
requirements of CITY’s Zero Waste Program. Zero Waste best practices include
first minimizing and reducing waste; second, reusing waste and third, recycling or
composting waste. In particular, CONTRACTOR shall comply with the following
zero waste requirements:
• All printed materials provided by CONTRACTOR to CITY generated from a
personal computer and printer including but not limited to, proposals,
quotes, invoices, reports, and public education materials, shall be double-
sided and printed on a minimum of 30% or greater post-consumer content
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paper, unless otherwise approved by CITY’s Project Manager. Any
submitted materials printed by a professional printing company shall be a
minimum of 30% or greater post-consumer material and printed with
vegetable based inks.
• Goods purchased by CONTRACTOR on behalf of CITY shall be purchased in
accordance with CITY’s Environmental Purchasing Policy including, but not
limited to, Extended Producer Responsibility requirements for products
and packaging. A copy of this policy is on file at the Purchasing Division’s
office.
• Reusable/returnable pallets shall be taken back by CONTRACTOR, at no
additional cost to CITY, for reuse or recycling. CONTRACTOR shall provide
documentation from the facility accepting the pallets to verify that pallets
are not being disposed.
Y. AUTHORITY. The individual(s) executing this Agreement on behalf of the parties
represent and warrant that they have the legal capacity and authority to do so on
behalf of their respective legal entities.
Z. PREVAILING WAGES
This Project is not subject to prevailing wages. CONTRACTOR is not required to
pay prevailing wages in the performance and implementation of the Project in
accordance with SB 7, if the Agreement is not a public works contract, if
Agreement does not include a public works construction project of more than
$25,000, or the Agreement does not include a public works alteration, demolition,
repair, or maintenance (collectively, ‘improvement’) project of more than
$15,000.
OR
CONTRACTOR is required to pay general prevailing wages as defined in
Subchapter 3, Title 8 of the California Code of Regulations and Section 16000 et
seq. and Section 1773.1 of the California Labor Code. Pursuant to the provisions
of Section 1773 of the Labor Code of the State of California, the CITY Council has
obtained the general prevailing rate of per diem wages and the general rate for
holiday and overtime work in this locality for each craft, classification, or type of
worker needed to execute the Agreement for this Project from the Director of the
Department of Industrial Relations (“DIR”). Copies of these rates may be obtained
at the Purchasing Division’s office of the CITY of Palo Alto. CONTRACTOR shall
provide a copy of prevailing wage rates to any staff or subcontractor hired, and
shall pay the adopted prevailing wage rates as a minimum. CONTRACTOR shall
comply with the provisions of all sections, including, but not limited to, Sections
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CITY of Palo Alto General Services Agreement 10 Rev. April 9, 2025
1775, 1776, 1777.5, 1782, 1810, and 1813, of the Labor Code pertaining to
prevailing wages.
AA. DIR REGISTRATION. In regard to any public work construction, alteration,
demolition, repair or maintenance work, CITY will not accept a bid proposal from
or enter into this Agreement with CONTRACTOR without proof that CONTRACTOR
and its listed subcontractors are registered with the California Department of
Industrial Relations (“DIR”) to perform public work, subject to limited exceptions.
CITY requires CONTRACTOR and its listed subcontractors to comply with the
requirements of SB 854.
CITY provides notice to CONTRACTOR of the requirements of California Labor
Code section 1771.1(a), which reads:
“A CONTRACTOR or subcontractor shall not be qualified to bid on, be listed in a
bid proposal, subject to the requirements of Section 4104 of the Public Contract
Code, or engage in the performance of any contract for public work, as defined in
this chapter, unless currently registered and qualified to perform public work
pursuant to Section 1725.5. It is not a violation of this section for an unregistered
CONTRACTOR to submit a bid that is authorized by Section 7029.1 of the Business
and Professions Code or Section 10164 or 20103.5 of the Public Contract Code,
provided CONTRACTOR is registered to perform public work pursuant to Section
1725.5 at the time the Agreement is awarded.”
CITY gives notice to CONTRACTOR and its listed subcontractors that CONTRACTOR
is required to post all job site notices prescribed by law or regulation and
CONTRACTOR is subject to SB 854-compliance monitoring and enforcement by
DIR.
CITY requires CONTRACTOR and its listed subcontractors to comply with the
requirements of Labor Code section 1776, including:
Keep accurate payroll records, showing the name, address, social security
number, work classification, straight time and overtime hours worked each day
and week, and the actual per diem wages paid to each journeyman, apprentice,
worker, or other employee employed by, respectively, CONTRACTOR and its listed
subcontractors, in connection with the Project.
The payroll records shall be verified as true and correct and shall be certified and
made available for inspection at all reasonable hours at the principal office of
CONTRACTOR and its listed subcontractors, respectively.
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CITY of Palo Alto General Services Agreement 11 Rev. April 9, 2025
At the request of CITY, acting by its project manager, CONTRACTOR and its listed
subcontractors shall make the certified payroll records available for inspection or
furnished upon request to the project manager within ten (10) days of receipt of
CITY’s request.
[For state- and federally-funded projects] CITY requests CONTRACTOR and
its listed subcontractors to submit the certified payroll records to the
project manager at the end of each week during the Project.
If the certified payroll records are not produced to the project manager within the
10-day period, then CONTRACTOR and its listed subcontractors shall be subject to
a penalty of one hundred dollars ($100.00) per calendar day, or portion thereof,
for each worker, and CITY shall withhold the sum total of penalties from the
progress payment(s) then due and payable to CONTRACTOR.
Inform the project manager of the location of CONTRACTOR’s and its listed
subcontractors’ payroll records (street address, CITY and county) at the
commencement of the Project, and also provide notice to the project manager
within five (5) business days of any change of location of those payroll records.
BB. CONTRACT TERMS. All unchecked boxes do not apply to this Agreement. In the
case of any conflict between the terms of this Agreement and the exhibits hereto
or CONTRACTOR’s proposal (if any), the Agreement shall control. In the case of
any conflict between the exhibits hereto and CONTRACTOR’s proposal, the
exhibits shall control.
[SIGNATURES SET FORTH ON THE FOLLOWING PAGE]
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CITY of Palo Alto General Services Agreement 12 Rev. April 9, 2025
IN WITNESS WHEREOF, the parties hereto have by their duly authorized representatives
executed this Agreement on the date first above written.
CITY OF PALO ALTO CLEAN HARBORS ENVIRONMENTAL
SERVICES, INC.
_________________________ By________________________________
CITY Manager or Designee
Name _____________________________
Approved as to form: Title_______________________________
___________________________
CITY Attorney or Designee
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Senior Vice President
Marc McReynolds
CITY of Palo Alto General Services Agreement 13 Rev. April 9, 2025
EXHIBIT A
SCOPE OF SERVICES
CITY owns a permanent Household Hazardous Waste (HHW) Station located at 2501
Embarcadero Way, Palo Alto, CA 94303. The HHW Station is open to residents every
Saturday from 9:00 am – 11:00 am and the first Friday of every month from 3:00 pm –
5:00 pm.
CONTRACTOR shall operate and manage the HHW Station collection events, the Very
Small Quantity Generator (VSQG) program, the Door-to-Door HHW pickup for physically
limited residents, and the Reuse Zone for a five-year term. Services will include providing
staff, equipment, supplies, traffic cones and signage (CITY will provide additional signage),
consolidation, packaging, segregating, storing, transporting, and disposing and/or
recycling of HHW. HHW shall be stored onsite pending disposal, and CONTRACTOR shall
manage the waste disposal pick-ups in a manner that is safe and cost-effective for CITY.
CONTRACTOR shall provide 24-hour hazardous waste emergency spill response services
on an as-needed basis.
SCOPE OF WORK
a. General Requirements and Provisions
i. CONTRACTOR shall operate and manage the CITY’s HHW Station
collection events, Very Small Quantity Generator (VSQG) program,
door-to-door HHW pickups, including all HHW collected through
those events and programs; provide equipment and materials for
event setup; provide staff and materials to place signage and
cones; and collect, segregate, pack, and store HHW at the HHW
Station. CONTRACTOR shall also provide 24-hour hazardous waste
emergency spill response services on an as-needed-basis.
ii. CONTRACTOR shall collect and package all HHW, universal wastes,
and hazardous waste for transportation to state and federal
approved Treatment, Storage, and Disposal Facilities (TSDFs) and
for shipping or transporting to current and future extended
producer responsibility (EPR) programs which provide disposal of
HHW (Examples: PaintCare, Call2Recycle, and Thermostat
Recycling Corporation). CONTRACTOR shall perform all services
related to this scope of work in compliance with all applicable laws,
permits and regulations including but not limited to: Title 22 of the
California Code of Regulations (CCR), Palo Alto’s Permanent Facility
Permit and Permit by Rule conditions, applicable California Health
and Safety Code requirements, CCR Title 8 (Cal OSHA) and Code of
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CITY of Palo Alto General Services Agreement 14 Rev. April 9, 2025
Federal Regulations Title 49 (DOT) sections as well as any other
federal, state or local regulations relating to HHW collection,
transportation and disposal activities.
iii. CONTRACTOR shall designate a Project Coordinator to act as a
contact for the coordination and execution of CONTRACTOR's
activities. CONTRACTOR's Project Coordinator shall be authorized
to act on behalf of CONTRACTOR in all matters pertaining to the
contract and will have sufficient knowledge of all aspects of
CONTRACTOR's business and the requirements of this contract.
Any changes to Project Coordinator shall be requested in writing
and subject to approval by CITY’s Project Manager.
iv. CONTRACTOR shall collect and manage HHW for the various HHW
programs, transport HHW, and manage the disposal of HHW. Upon
CONTRACTOR's acceptance of wastes identified for removal,
transportation, management and disposal under this contract,
CONTRACTOR shall undertake title to, and ownership of, including
risk of loss and all other incidents of ownership of such wastes
except where the generator is responsible by law.
v. CONTRACTOR shall be responsible for preparing and maintaining
any and all necessary plans, licenses or other mandatory
documents as required by federal, state or local laws, regulations,
and ordinances, including but not limited to, health and safety
plans, contingency plans and site operations plans. CONTRACTOR
shall provide to CITY copies of all plans, licenses or other mandatory
documents prepared for the operation of the CITY’s HHW Programs
prior to beginning any work.
vi. CONTRACTOR shall package, consolidate, store and transport
offsite the following HHW when accumulation limits have been
reached or when necessary:
1. HHW collected by CONTRACTOR during the HHW Station
collection events for residential program;
2. Hazardous waste collected by CONTRACTOR from VSQGs;
3. HHW collected by CONTRACTOR from the door to door
program.
vii. CONTRACTOR shall provide copies of transportation documents
such as but not limited to uniform hazardous waste manifests, non-
hazardous waste manifest, bills of lading, land disposal restrictions,
certificates of destruction, closed copies of documents listed
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CITY of Palo Alto General Services Agreement 15 Rev. April 9, 2025
above, and 303 Summary Reports (waste quantities with
management methods), for any hazardous waste shipped to a TSDF
or EPR associated entity for proper disposal or recycling.
viii. Under these HHW programs, CONTRACTOR shall collect from CITY
residents and VSQGs all HHW, with the exception of:
1. Electronic waste (without embedded batteries)
2. Radioactive wastes
3. Infectious waste and bio-hazardous wastes (containing
body tissues or fluids)
4. Controlled substances
5. Explosive wastes
6. Marine flares
7. Fireworks
8. Ammunition
9. Large gas cylinders (larger than 5 gallons)
10. Other gas cylinders not listed as acceptable*
* Generally acceptable gas cylinders include propane
(small, BBQ size), MAPP, isobutane/propane, butane,
helium, nitrous oxide, and refrigerants (Freon).
In the event that any of the above prohibited HHW items are
accepted by CONTRACTOR without prior CITY approval, disposal
costs will be the sole responsibility of CONTRACTOR and
CONTRACTOR shall properly dispose of these items within the
required regulatory timelines, or, immediately for the waste that
does not have compliant on-site storage.
HHW accepted under these programs may be subject to change at
CITY’s discretion.
ix. All personnel handling hazardous waste shall be trained in
hazardous waste management and have the training as specified in
22 CCR 66264.16, including the use of personal protective safety
equipment, and emergency response equipment and procedures
as required under applicable state and federal laws and
regulations.
x. CONTRACTOR shall use the CITY’s permanent EPA Generator
Identification Number for the manifesting of wastes collected
under all HHW Programs. For emergency spill cleanup services at
sites without an existing EPA Generator Identification Number,
CONTRACTOR shall use the Santa Clara County Temporary EPA
Generator Identification Number.
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CITY of Palo Alto General Services Agreement 16 Rev. April 9, 2025
b. Documentation
i. CONTRACTOR shall prepare, provide and maintain all
documentation, certificates and records as required by applicable
federal, state and local laws and regulations and the CITY. All
documentation shall be filled out clearly, correctly and legibly.
Documentation submittals for all work shall include but not be
limited to:
1. bills of lading or non-hazardous waste manifests
2. hazardous waste manifests and continuation sheets
3. labpack inventory sheets
4. land disposal restriction notifications
5. hazardous waste profiles
6. certificates of destruction, decontamination, disposal
and/or recycling
7. monthly and annual CalRecycle 303 forms as requested
8. inventory of items moved to reuse cabinet
9. event summary reports.
ii. Copies of the documentation listed above as well as any other
documents required by the CITY's Project Manager shall be
furnished to the CITY's Project Manager at the time of waste
shipment or within 10 working days. Copies of any manifest
attachments shall be provided to the CITY’s Project Manager at the
time of transport of waste.
iii. CONTRACTOR shall furnish to the CITY’s Project Manager closed
originals of all uniform hazardous (and non-hazardous) waste
manifests signed by a duly authorized representative of the
receiving TSDF within thirty (30) calendar days of waste shipment.
iv. CONTRACTOR will, at all times during the transportation, storage,
and disposal of wastes know the location, condition and status of
each item being managed. CONTRACTOR shall make such
information available in written progress reports to the CITY's
Project Manager upon request. The progress reports shall include
a listing of items removed, referenced by an appropriate
identification number and uniform hazardous waste manifest
number and a description of the location and status of wastes on
date of the written progress report.
v. CONTRACTOR shall indicate “Emergency Response” on all relevant
documents, including manifests, for any transportation or disposal
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CITY of Palo Alto General Services Agreement 17 Rev. April 9, 2025
in connection with hazardous waste emergency response services
for incidents occurring within the jurisdictional borders of the CITY.
CONTRACTOR shall also include on the manifest a relevant address
of the spill location.
vi. If required by CITY’s Project Manager, following each waste
removal or when waste is shipped to the appropriate TSDF,
CONTRACTOR shall provide summary reports listing and sorted by
hazardous waste manifest number and by DOT hazard class, and
will include the following information for each drum collected:
1. name of HHW (e.g. Flammable Liquids);
2. unique drum ID number;
3. container type/size, quantity;
4. estimated actual quantity of wastes (in pounds exclusive of
container and absorbent for solids and gallons for liquids);
and
5. TSDF profile number (if applicable);
6. subtotals of the number of drums and weight/volume of
wastes for each manifest;
7. DOT hazard class and the total number of drums; and
8. weight/volume of wastes for all hazard classes.
vii. If required by the CITY’s Project Manager, CONTRACTOR shall
provide the CalRecycle Form 303 (waste quantities with
management methods used) collected for each of the HHW
programs (residential permanent facility events, VSQG program,
door to door collection program) for each fiscal year during the
term of the Agreement. CONTRACTOR shall provide the completed
Form 303 covering the previous FY (July 1 through June 30) to the
CITY no later than 45 days prior to the due date of Form 303 to the
State. The CITY will prepare and submit the official CITY of Palo Alto
HHW Program CalRecycle 303 forms.
c. Spill Prevention and Clean Up
i. CONTRACTOR shall use appropriate methods, equipment and
practices required by all federal, state and local laws and
regulations as well as industry recommended and approved
methods, equipment and practices to ensure that no discharges,
releases, spills or leakage occurs during the packaging, loading,
transportation, storage and disposal of wastes to be managed
under this Agreement. In the event of an accidental spill (by or
from a resident, CITY staff, or CONTRACTOR) CONTRACTOR is
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CITY of Palo Alto General Services Agreement 18 Rev. April 9, 2025
responsible for having supplies (brushes, absorbent, cleaners, small
pressure washer, etc.,) on site to properly clean up and manage the
spill.
ii. In the event of a discharge, release, spill or leakage of hazardous
wastes during packaging, loading, transportation, storage or
disposal of wastes to be managed under this Agreement,
CONTRACTOR shall take appropriate and immediate action to
protect human health and the environment. CONTRACTOR shall, at
no expense to the CITY, be fully responsible for, and take
appropriate and immediate action to remediate and clean-up any
such discharge, release, spill or leakage in accordance with all
applicable federal, state and local laws and regulations. For small
spills CONTRACTOR shall be responsible for having supplies
(brushes, absorbent, cleaners, small pressure washer, etc.,) on site
to remediate and clean-up any such discharge, release, spill, or
leakage.
iii. If during loading and transportation on CITY property, there is a
discharge, release, spill, or leak of hazardous waste CITY will direct
the actions taken. CONTRACTOR shall compensate the CITY for any
costs incurred for response to any discharge, release, spill or
leakage of hazardous wastes occurring on CITY property during
loading, packaging and/or transportation activities caused by
CONTRACTOR negligence.
iv. CONTRACTOR shall immediately notify the CITY's Project Manager
in person or by telephone should any accident or incident occur
which results in any discharge, release, spill or leakage which
involves any wastes to be managed under this Agreement.
CONTRACTOR shall make all notifications and reporting to the
appropriate regulatory or emergency response agencies as
required under federal, state and local laws and regulations in the
event of a discharge, release, spill or leakage of hazardous wastes
during transportation, storage or disposal of wastes to be managed
under this Agreement.
v. If requested by the CITY, CONTRACTOR shall furnish the CITY's
Project Manager with a detailed written report describing any
discharge, release, spill or leakage of hazardous wastes during
transportation, storage or disposal of wastes to be managed under
this Agreement that required notification to the CITY or any
federal, state and local regulatory or emergency response agency
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within 5 days.
vi. The HHW drop-off events take place outdoors. CONTRACTOR shall
protect the collection area from any runoff of residual materials
from garbage bins, collection area, or spills. CONTRACTOR shall
develop a plan to use for inclement weather to protect against any
runoff of HHW materials from garbage bins, the collection area, or
accidental spills and include the procedures in the HHWS’s
Operations Plan.
d. HHW Station Collection Events
The CITY’s HHW Station collection events are permitted under a
Permanent Household Hazardous Waste Collection Facility Permit
(PHHWFP). The events are held at 2501 Embarcadero Way, Palo Alto every
Saturday from 9:00 a.m. to 11:00 a.m. and on the first Friday of the month
from 3:00 to 5:00 p.m. (excluding holidays to be confirmed by the CITY’s
Project Manager).
i. CONTRACTOR shall staff and operate the HHW Station collection.
CONTRACTOR shall be responsible for:
1. Event preparation;
2. Tear down and clean-up in accordance with Title 22
regulations, as amended, in accordance with federal, state,
and local laws and regulations;
3. Provide all staff, labor, materials, tools and equipment for
handling, identification, profiling, packaging, labeling,
marking, placarding, manifesting, loading, transportation,
and final disposal of collected hazardous wastes.
4. Supply sufficient traffic cones to identify entrance lane at
the entrance to the HHW Station at the end of Embarcadero
Way. CITY will provide guidance as to where CONTRACTOR
staff are to place the cones.
5. Thoroughly screen all incoming HHW items prior to
acceptance. CONTRACTOR shall not accept prohibited items
listed in Section a. viii. of this Scope.
ii. Conduct all activities and operate collection events in accordance
with all applicable federal, state and local laws and regulations, and
the health and safety, contingency and operation plans prepared
by CONTRACTOR and approved by CITY’s Project Manager.
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CITY of Palo Alto General Services Agreement 20 Rev. April 9, 2025
CONTRACTOR shall staff the collection events with personnel in sufficient numbers and
expertise and provide the list of scheduled personnel, including any changes to the
routine assigned staff, to the CITY’s Project Manager one week in advance. As a standard,
unless modified by CITY, CONTRACTOR shall provide a total of 8 staff for Saturday events
and 5 staff for first Friday events. Additional staff will require prior authorization from
CITY’s Project Manager. The CITY reserves the right to increase, decrease or modify the
number of staff as may be deemed necessary or expedient by the CITY’s Project Manager.
Staffing requirements are outlined as follows:
Staffing for Saturday Events:
▪ One (1) Project Manager qualified under CONTRACTOR’S standards with
appropriate credentials and experience to oversee all activities and safety during
each weekly event (including Friday events). The Project Manager shall be directly
responsible for CONTRACTOR’s activities at each event. The Project Manager shall
be on site for the duration of the event. If during the course of the term of the
contract, CONTRACTOR decides to change or replace the Project Manager,
CONTRACTOR shall notify CITY’s Project Manager in writing and the new Project
Manager shall meet with City staff in person before the next scheduled HHW
event.
▪ Unless approved by CITY’s Project Manager, CONTRACTOR shall provide one (1)
chemist with credentials and certifications to satisfy all applicable federal, state
and local laws and regulations governing training for handling, identification,
profiling, segregating, packaging, labeling, marking, placarding, manifesting, and
transporting of hazardous wastes. These individuals will be qualified under
CONTRACTOR’s standards and on-site for the duration of the events.
▪ Unless approved by CITY’s Project Manager, CONTRACTOR shall provide four (4)
technicians for performing the duties under the direction of the Project Manager
and site chemists, including, but not limited to, screening each load of HHW for
prohibited items, vehicle unloading and hazardous wastes handling, segregating,
packaging, labeling, marking, placarding, and manifesting. Technicians shall have
the appropriate level of training, for the duties they are to perform, as required
by applicable federal, state and local laws.
▪ Unless approved by CITY’s Project Manager, CONTRACTOR shall provide one (1)
“reuse“ technician for the Saturday event for performing the following duties,
including, but not limited to:
• segregating reuseable household products collected during the
HHW collection event;
• ensuring the products meet the City of Palo Alto’s Quality
Assurance Plan criteria;
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• cleaning product containers;
• checking the reusable items active ingredients against CITY’s
banned chemicals list;
• adding the products to the reuse cabinets;
• maintaining the Reuse Zone shed and path in a clean and tidy
manner;
• organizing chemicals inside the reuse sheds by type or use;
• weighing and inventorying the items placed in the shed;
• communicating to the chemist and technicians the product needs;
and,
• assisting residents with reuse as needed.
▪ Unless approved by CITY’s Project Manager, CONTRACTOR shall provide one (1)
survey taker for the Saturday event for performing the following duties, including,
but not limited to:
• verifying participants' residence status;
• gathering survey information (forms provided by CITY);
• answering questions and distributing educational CITY provided
literature;
• providing traffic control; and
• preventing walk-in access to the event.
Survey takers shall wear appropriate safety equipment including safety vests while
working and shall be on site for the public drop-off hours for each event.
Staffing for Friday Events:
▪ One (1) Project Manager with appropriate credentials and experience to oversee
all activities and safety during each event. The Project Manager shall have the
same expertise and functional responsibilities as required by the Project Manager
for the Saturday event, but shall also serve as a public liaison if required. Public
liaison role includes being knowledgeable of local solid waste recycling and
disposal options for CITY residents. CITY will provide relevant information to the
Project Manager.
▪ Unless approved by CITY’s Project Manager, CONTRACTOR shall provide one (1)
chemist with credentials and certifications to satisfy all applicable federal, state
and local laws and regulations. The chemist shall have credentials and
certifications to satisfy all applicable federal, state and local laws and regulations
governing training for handling, identification, profiling, segregating, packaging,
labeling, marking, placarding, manifesting, and transporting of hazardous wastes.
These individuals shall have as a minimum, the equivalent of a Bachelor's degree
in chemistry and three years of experience in hazardous wastes. The chemists shall
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be on site for the duration of the events.
▪ Unless approved by CITY’s Project Manager, CONTRACTOR shall provide one (1)
technician for performing the duties under the direction of the Project Manager
and the Chemist. The technicians shall have expertise in the following activities,
including, but not limited to, vehicle unloading and hazardous wastes handling,
segregating, packaging, labeling, marking, placarding, and manifesting.
Technicians will have the appropriate level of training, for the duties they are to
perform, as required by applicable federal, state and local laws.
▪ Unless approved by CITY’s Project Manager, CONTRACTOR shall provide one (1)
“reuse“ technician for the Saturday event for performing the following duties,
including, but not limited to:
• segregating reuseable household products collected during the
HHW collection event;
• ensuring the products meet the City of Palo Alto’s Quality
Assurance Plan criteria;
• cleaning product containers;
• checking the reusable items active ingredients against the City of
Palo Alto’s banned chemicals list;
• adding the products to the reuse cabinets;
• maintaining the Reuse Zone shed and path in a clean and tidy
manner;
• organizing chemicals inside the reuse sheds by type or use;
• weighing and inventorying the items placed in the shed;
• communicating to the chemist and technicians the product needs;
and,
• assisting residents with reuse as needed.
▪ Unless approved by CITY’s Project Manager, CONTRACTOR shall provide one (1)
survey taker for the Friday event for performing the following duties, including,
but not limited to:
• verifying participants' residence status;
• gathering survey information (forms provided by the City);
• answering questions and distributing educational City provided
literature;
• providing traffic control; and
• preventing walk-in access to the event.
Survey takers shall wear appropriate safety equipment including safety vests while
working and shall be on site for the public drop-off hours for each event.
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iii. During the collection events CONTRACTOR shall recycle all clean
containers, boxes, and other materials to the extent possible and
place them into the recycling bin. CITY’s Zero Waste Staff will
provide training to the Site Supervisor on what materials can be
recycled. The Site Supervisor shall be responsible for training their
staff on what materials can be recycled.
iv. For each scheduled event, CITY will provide the following:
1. HHW program advertisement;
2. additional signage;
3. survey forms;
4. literature for survey takers to distribute to event
participants; and
5. debris bins for disposal of recyclables and non-hazardous
wastes.
e. HHW Reuse Zone
i. CONTRACTOR shall recover incoming HHW that CITY deems
reusable and add those materials to the HHW Reuse Zone cabinet.
ii. CONTRACTOR shall assign one appropriately trained staff per event
to fulfill the “reuse” technician responsibilities outlined in section
d above.
iii. As needed and as directed by CITY’s Project Manager,
CONTRACTOR shall remove Reuse Zone items that are no longer in
good condition, record and maintain weights of any HHW items
removed, and clean Reuse Zone shelves and secondary
containment.
f. PaintCare Program
CONTRACTOR shall collect, segregate, store, and dispose of approved
paints and paint-related products through PaintCare at no cost to CITY.
i. CONTRACTOR is responsible for obtaining an agreement with
PaintCare to have paint and paint-related items managed through
the PaintCare Program.
ii. CONTRACTOR shall arrange with PaintCare to collect, store,
manage, and have disposed of approved paint related items.
iii. CONTRACTOR shall furnish and maintain at least a 30 cubic yard roll
off bin or other bin approved by the CITY to store approved
PaintCare related items. The bin shall meet the following
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specifications: be in good physical condition, fully weather-sealed,
and leak proof. Prior to the bin reaching capacity CONTRACTOR
shall arrange for the bin to be emptied or replaced with a new
empty bin.
iv. The cost of managing, transporting, and recycling PaintCare related
products shall not be charged to CITY.
v. CONTRACTOR may transport the waste or may use an approved
PaintCare transporter. CITY will not be charged any fees associated
with managing eligible PaintCare related items.
g. Call2Recycle (Battery Take Back Program)
CONTRACTOR shall use Call2Recycle to dispose of rechargeable batteries.
Batteries accepted by Call2Recycle include lithium rechargeables, nickel
cadmium, nickel metal halide, nickel zinc, and small sealed lead acid (gel
cell).
i. CONTRACTOR shall follow the requirements of Call2Recycle for
sorting, packaging, and sending batteries to Call2Recycle.
ii. CONTRACTOR shall setup an account with Call2Recycle or use an
existing CITY account to recycle batteries.
iii. CONTRACTOR shall not charge the CITY for shipping costs for
approved Call2Recycle batteries.
In the event that upcoming Extended Producer Responsibility (EPR)
Statewide legislation passes during the term of the agreement,
CONTRACTOR shall dispose of approved and covered HHW products
through the EPR program at no cost to CITY.
h. Very Small Quantity Generator Program
CITY accepts, at the HHW Station, hazardous waste from businesses that
generate less than 220 pounds of hazardous waste, or less than 2.2 pounds
of extremely hazardous waste, per month. These businesses are known as
Very Small Quantity Generators (VSQG). The business must be located in
the Palo Alto Regional Water Quality Control Plant (PARWQCP) service
area. The participating Cities include Palo Alto, Mountain View, Stanford ,
East Palo Alto, Los Altos, and Los Altos Hills. CONTRACTOR shall operate
and be responsible for the VSQG Program, under which it shall provide for
the appropriate handling, packaging, transportation, and disposal of
hazardous wastes generated by VSQGs in the PARWQCP service area.
Collection of VSQG hazardous waste generally occurs after 11:00am on
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4
CITY of Palo Alto General Services Agreement 25 Rev. April 9, 2025
Saturday’s or at a time agreed upon by CITY.
i. CONTRACTOR shall permit participating and qualified businesses to
deliver wastes by appointment with CONTRACTOR to the HHW
Station.
1. CONTRACTOR shall verify the VSQG business status, waste
type and waste quantities generated.
2. CONTRACTOR is responsible for obtaining the business
name, address, and phone number of each participating
VSQG through collection and management of
CONTRACTOR’s VSQG Data Sheet & Waiver form.
ii. CONTRACTOR shall provide an appointment system for signing up
VSQGs. As part of the appointment system CONTRACTOR shall at
a minimum provide:
1. information and assistance to the VSQG.
2. a toll free telephone number and email dedicated to the
Palo Alto VSQG appointments.
iii. CONTRACTOR shall properly manage any VSQG wastes.
iv. CONTRACTOR shall check the Palo Alto VSQG voicemail and email
accounts on a daily basis and respond to all inquiries from VSQGs
within two business days.
v. VSQG waste shall be combined with the permanent HHW Station
program’s waste to minimize the number of containers
transported for disposal.
vi. CONTRACTOR shall set up a payment system for VSQGs.
CONTRACTOR is authorized to collect fees on a cost-recovery basis
for services rendered at the time of delivery of the wastes to the
HHW Station. CONTRACTOR shall be solely responsible for
recovering all VSQG Program fees and costs from the Program
participants.
1. CONTRACTOR shall consolidate VSQG waste with other
HHW Program waste and provide CITY reimbursement for
the amount charged to the VSQG on the monthly invoice
that the VSQG appointment occurred.
vii. CONTRACTOR shall be solely responsible to maintain all records
required by local, state, and federal laws, ordinances, and
regulations.
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4
CITY of Palo Alto General Services Agreement 26 Rev. April 9, 2025
1. CONTRACTOR shall provide separate Form 303 for VSQG
program for the fiscal years the contract is in effect.
2. CONTRACTOR is responsible for providing the business
hazardous waste generator identification numbers and
permits (as applicable).
3. CONTRACTOR shall provide a copy of the fees charged and
collected including copies of proof of payment (i.e. checks,
visa, cash).
4. CONTRACTOR shall provide all state and federal land
disposal restriction notification forms for hazardous waste
subject to land disposal restrictions.
5. CONTRACTOR shall provide hazardous waste profiles
required by TSDFs and other waste/recycling facilities; and
6. CONTRACTOR shall provide all bills of lading for non-
hazardous wastes collected and managed through the
VSQG Program.
viii. CONTRACTOR shall retain all VSQG records and make available for
inspection, review, and audit by representatives of the PARWQCP
jurisdiction during normal business hours throughout the term of
the Agreement for a period of three (3) years following the
expiration or termination of the Agreement for any reason.
ix. CONTRACTOR shall provide a monthly event summary report and
submit to the CITY’s Project Manager within one (1) week after
each VSQG Program collection event. Each report shall include, at
a minimum, the following:
1. VSQG contact information.
2. Copy of all payment records from the VSQG to
CONTRACTOR.
3. Type, amount, and quantity of waste accepted for disposal.
x. CONTRACTOR shall be responsible for preparing and maintaining
any and all necessary plans, licenses or other mandatory
documents required for the VSQG Program by regulatory agencies,
federal, state or local laws, ordinances or regulations, including but
not limited to, health and safety plans, contingency plans and site
operations plans. CITY shall provide such reasonable assistance to
CONTRACTOR as it may request. CONTRACTOR shall provide to the
Project Manager copies of all plans, licenses or other mandatory
documents prepared for the operation of the VSQG Program.
xi. CONTRACTOR shall solely assume:
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4
CITY of Palo Alto General Services Agreement 27 Rev. April 9, 2025
1. Responsibility for transporting of, including arranging for
transportation of all wastes managed under the VSQG
Program hereunder;
2. Arranger status for the disposal of all wastes collected and
managed under the VSQG Program hereunder; and
3. Operator status for all wastes collected and managed
through the VSQG Program hereunder.
CITY expressly disclaims any responsibility or liability for tracking of
participating businesses, including waste quantities and types.
To the extent permitted by law, CITY disclaims any responsibility, liability,
or status in connection with the VSQG Program under the Agreement. CITY
assumes no title to nor ownership of the wastes collected, transported,
recycled or disposed of through the VSQG Program. CITY will not be
deemed a transporter, disposer, operator or generator for, such wastes
collected and managed under the VSQG Program except as may be
established by law. In addition, CITY disclaims any responsibility or liability
for arrangement of delivery, collection, transportation, recycling or
disposal of such wastes collected and managed under the VSQG Program
hereunder.
i. Door-To-Door Collection for Residents with Physical Limitations in Palo
Alto
CONTRACTOR shall operate CITY’s door to door collection program for
residents with physical limitations. The service generally operates on the
first Saturday collection event days (alternate times and days may be
arranged upon approval from CITY’s Project Manager) and services those
individuals such as seniors and physically limited residents who may have
difficulty attending the HHW collection events due to medical reasons.
CITY staff will ensure residents are eligible for the program and will route
the contact information to CONTRACTOR. CONTRACTOR shall contact the
residents and schedule an appointment to collect the waste. All HHW
collected from the physically limited residents shall be combined with and
stored at the permanent facility. CONTRACTOR shall document the waste
types and quantities collected for each pickup and submit to CITY’s Project
Manager within 5 business days.
j. 24-Hour Emergency Response Services
In the event of a hazardous materials or waste incident (abandoned waste,
spill, leak, etc.) that requires services beyond those CITY is capable of
providing internally, CONTRACTOR shall provide emergency response
services. CONTRACTOR’s contact information can be obtained from the
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4
CITY of Palo Alto General Services Agreement 28 Rev. April 9, 2025
CITY’s Project Manager. CONTRACTOR shall provide the following services:
i. Upon notification from CITY, CONTRACTOR shall respond within 4
hours of notification.
ii. CONTRACTOR shall furnish a vacuum tanker services or a mini-
guzzler vacuum service for pumping of underground tanks and
utility vaults (may involve PCB contaminated wastes).
iii. CONTRACTOR shall furnish personnel and materials and/or
equipment for waste containment.
iv. CONTRACTOR shall provide spill clean-up and site
decontamination.
v. CONTRACTOR shall provide as needed Hazcat identification of
unknowns.
vi. CONTRACTOR shall package, transport, and dispose of any
hazardous waste.
vii. CONTRACTOR shall provide proper shipping documents such as
hazardous waste manifest, bill of lading, or non -hazardous waste
manifest.
viii. CONTRACTOR shall provide to CITY’s Project Manager 24-hour
emergency contact telephone numbers and notification
procedures for requesting emergency response services. Upon
notification by the Project Manager or their designee,
CONTRACTOR shall mobilize appropriate personnel, materials and
equipment to respond to incidents to provide emergency response
services. Waste collected during the emergency response shall be
immediately disposed by CONTRACTOR.
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4
CITY of Palo Alto General Services Agreement 29 Rev. April 9, 2025
EXHIBIT B
SCHEDULE OF PERFORMANCE
CONTRACTOR shall perform the Services as needed by CITY during the five-year contract term
in accordance with the Scope of Services set forth in Exhibit A.
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4
CITY of Palo Alto General Services Agreement 30 Rev. April 9, 2025
EXHIBIT C
SCHEDULE OF FEES
CHOOSE ONE OF THE FOLLOWING TYPES OF STANDARD COMPENSATION LANGUAGE
AND MODIFY AS NECESSARY
ALTERNATIVE 1. Compensation based upon deliverables
CITY shall compensate CONTRACTOR for performance of the Services according to the following schedule,
with the maximum amount of compensation not to exceed the amount stated in Sections 5 and 6 of this
Agreement:
PHASE OF PROJECT DELIVERABLE % OF
TOTAL
AMOUNT
(INCLUDING
REIMBURSABLES
1. PHASE ONE
2. PHASE TWO
3. PHASE THREE
4. ACCEPTANCE TEST
TOTAL 100%
All Payments are based upon CITY’s acceptance of CONTRACTOR’s performance of the phase as evidenced by
successful completion of the Deliverable for that Phase. CITY shall have no obligation to pay unless
CONTRACTOR has successfully completed and CITY has approved the Project Phase for which payment is due.
The maximum amount of compensation to be paid to CONTRACTOR, including both payment for services
and reimbursable expenses, shall not exceed the amounts stated in Sections 5 and 6 of the Agreement. Any
hours worked for which payment would result in a total exceeding the maximum amount of compensation
set forth herein shall be at no cost to CITY.
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4
CITY of Palo Alto General Services Agreement 31 Rev. April 9, 2025
ALTERNATIVE 2. Compensation based upon task
CONTRACTOR shall perform the tasks as described and budgeted below. CITY’s Project Manager may
approve in writing the transfer of budget amounts between any of the tasks or categories listed below
provided the total compensation for the Services including reimbursable expenses, does not exceed the
amounts set forth in Sections 5 and 6 of the Agreement. Any services provided or hours worked for which
payment would result in a total exceeding the maximum amount of compensation set forth herein shall be
at no cost to CITY.
DESCRIPTION OF TASK NOT TO EXCEED COMPENSATION PER TASK
INCLUDING REIMBURSABLES
Task 1 $
( )
Task 2 $
( )
Task 3 $
( )
Task 4 $
( )
Task 5 $
( )
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4
CITY of Palo Alto General Services Agreement 32 Rev. April 9, 2025
ALTERNATIVE 3. Compensation based upon fee schedule
CITY shall pay CONTRACTOR according to the following rate schedules. The maximum amount of
compensation to be paid to CONTRACTOR, including both payment for services and reimbursable expenses,
shall not exceed the amounts set forth in Section 5 of the Agreement . Any services provided or hours
worked for which payment would result in a total exceeding the maximum amount of compensation set
forth herein shall be at no cost to CITY.
The fee schedules attached hereto in Exhibit C-1 and C-2 shall apply during the first two years of the term
of the Agreement. Thereafter, CONTRACTOR’s compensation rates shall be adjusted annually effective on
the commencement of the 3rd year, as follows: Each unit price, hourly rates, and fee, as set forth the
attached fee schedule, shall be adjusted by a percentage equal to the change in the Consumer Price Index
for Urban Wage Earners and Clerical Workers for the San Francisco-Oakland-San Jose area, published by
the United States Department of Labor Statistics (CPI), published most immediately preceding the
commencement of the applicable contract year, compared with the CPI published for the prior year.
Notwithstanding the foregoing, in no event shall CONTRACTOR’s compensation rates be increased by an
amount exceeding five percent of the rates effective during the immediately preceding contract year.
CONTRACTOR shall be solely responsible for notifying CITY’s Project Manager in writing of their intent to
exercise the right to initiate annual CPI increase. CPI increase percentage shall be verified by CITY’s Project
Manager and once confirmed as accurate, CONTRACTOR shall provide updated rate sheets to CITY.
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4
CITY of Palo Alto General Services Agreement 33 Rev. April 9, 2025
EXHIBIT C-1
PROGRAM FEE SCHEDULE
[ATTACHED]
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4
EXHIBIT C-1
HHW GENERATED HAZARDOUS WASTE MANAGEMENT PROGRAM FEE SCHEDULE
Labor Setup and Mobilization/Demobilization Prices
Fee Item Description Price
1 Mobilization, Set-up, Demobilizaiton for facility collection events (Saturday Events)
Standard 8 person crew - Lump sump for staff and materials PER EVENT 2,659.26$
Discount or addition per chemist added or subtracted 375.00$
Discount or addition per technician added or subtracted 325.00$
Discount or addition per surveyor added or subtracted 275.00$
2 Mobilization, Set-up, Demobilizaiton for facility collection events (Friday Events)
Standard 5 person crew - Lump sump for staff and materials PER EVENT 1,296.88$
Discount or addition per chemist added or subtracted 275.00$
Discount or addition per technician added or subtracted 225.00$
Discount or addition per surveyor added or subtracted 200.00$
3 Door To Door Program - Price per household serviced 79.45$
4 Standard Hourly Technician Rate 65.00$
On-call cleaning of HHW Station sheds, Reuse Zone, secondary containment
Waste Unit Prices
Fee Item Waste Description Management Method 5 gallon 20 gallon 30 gallon 55 gallon CY Box
5 Latex Paint Recycle
6 Oil Based Paint Recycle
Fuel Substitution $52.50 $105.00 $131.25 $175.00
Incineration $42.33 $84.67 $105.83 $141.11
Alternative Method
8 Flammable Liquids - Poisons or Toxics Incineration $78.28 $158.62 $195.70 $261.62
Fuel Substitution $67.00 $131.00 $165.00 $219.00 $769.00
Incineration $72.10 $140.08 $177.16 $235.87 $588.13
Alternative Method
Recycle $12.00 $25.00 $29.00 $32.00
Landfill
Recycle $12.00 $25.00 $29.00 $32.00
Landfill
Fuel Substitution $127.50 $255.00 $318.75 $425.00 $1,487.50
Incineration $53.15 $106.30 $132.87 $177.16 $688.00
Alternative Method
Incineration $70.00 $137.00 $174.00 $202.00 $707.00
Landfill $51.00 $102.00 $127.50 $170.00 $595.00
14 PCB Light Ballast Incineration $180.00 $362.00 $452.00 $603.00
Incineration $97.50 $195.00 $243.75 $325.00
Recycle $112.50 $225.00 $281.25 $375.00
Landfill $90.00 $180.00 $225.00 $300.00
16 Poison/Toxic Solids Incineration $78.28 $158.62 $195.70 $261.62 $879.62
17 Fluorescent Lamps Tubes Recycle Price Per Linear Foot:$0.17
18 Compact Fluorescent Lights Recycle Price Per Pound:$3.69
19 Compact Fluorescent Lights (u-shaped, other) Recycle Price Per Pound:$3.69
Recycle
Incineration $72.10 $140.08 $177.16 $235.87 $588.13
Treatment/Neutralization $73.50 $147.00 $183.75 $245.00
Incineration $70.04 $136.99 $172.01 $229.69
Treatment/Neutralization $73.50 $147.00 $183.75 $245.00
Incineration $70.04 $136.99 $172.01 $229.69
Treatment/Neutralization $68.00 $133.00 $167.00 $223.00
Incineration $74.16 $148.32 $184.37 $247.20
Treatment/Neutralization $68.00 $133.00 $167.00 $223.00
Alternative Method $74.16 $148.32 $184.37 $247.20
25 Propane Cylinders (up to 1 pounds; and, including MAPP,
isotutane/propane, butane, and helium)Recycle $68.29 $136.58 $170.72 $227.63 $6.70 per cylinder
26 Propane Cylinders - BBQ Size (up to 50 pounds)Recycle Price Per Tank:$13.18
Recycle $180.00 $362.00 $452.00 $603.00
Incineration
Landfill $67.50 $135.00 $168.75 $225.00
Recycle $225.57
Incineration $250.00
Landfill
Recycle
Incineration
Landfill
Recycle
Incineration
Landfill
Recycle
Incineration
Landfill
Recycle
Incineration
Landfill
Recycle
Incineration
Landfill
Recycle
Incineration
Landfill
Recycle
Incineration
11
CALL2RECYCLE NO CHARGE TO THE CITY
CALL2RECYCLE NO CHARGE TO THE CITY
CALL2RECYCLE NO CHARGE TO THE CITY
CALL2RECYCLE NO CHARGE TO THE CITY
12 Aerosol Cans (partially full) Corrosive, Flammable or Poisons
Empty Gasoline Containers (5 gal. or less)
Contaminated Debris (absorbents/solids with hydrocarbons) 13
15 Non-PCB Light Ballast
20 Paint Related Material
24 Oxidixer Liquids
33 Lead Acid (whole) (Universal Waste Batteries)
32
34 Lead Acid (broken or leaking) (Universal Waste Batteries)
Nickel Zinc (Universal Waste Batteries)
30 Nickel Cadmium (Universal Waste Batteries)
31 Nickel Metal Hydride (Universal Waste Batteries)
Zinc Carbon/Alkaline (Universal Waste Batteries) 27
28 Lithium (Universal Waste Batteries)
29 Lithium - Rechargables (Universal Waste Batteries)
21 Inorganic Acids or Bases
22 Organic Acids or Bases
23 Oxidizer Solids
Unit prices for packaging, transporting, and disposal
Flammable Solids
Empty Steel Cans
9
10
PAINTCARE NO COST TO THE CITY
PAINTCARE NO COST TO THE CITY
Flammable Liquids (bulk)7
CALL2RECYCLE NO CHARGE TO THE CITY
CALL2RECYCLE NO CHARGE TO THE CITY
CALL2RECYCLE NO CHARGE TO THE CITY
Per hour per technician
Sealed Lead-Acid (gel cell) (Universal Waste Batteries) 35
1/23/2026 1
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4
EXHIBIT C-1
Landfill
Recycle $61.50 $123.00 $153.75 $205.00
Incineration
Landfill
37 Asbestos Landfill $48.00 $96.00 $120.00 $160.00 $560.00
38 Mercury Recycle $650.00 $1,293.68 $1,618.13 $2,156.82
Incineration $204.97 $409.94 $512.42
Treatment/Neutralization
Recycle
Incineration $78.28 $158.62 $195.70 $261.62
Fuel Substitution
Other $78.28 $158.62 $195.70 $261.62
42 Cyanide Incineration $204.97 $409.94 $512.42 $683.23
43 Polychlorinated Biphenyls Incineration $157.50 $315.00 $393.75 $525.00
Recycle $45.73 $91.46 $114.33 $152.44
Fuel Substitution $42.33 $84.67 $105.83 $141.11
Other
Recycle $58.71 $117.42 $146.78 $195.70
Landfill
Recycle $51.60 $103.21 $129.01 $172.01
Incineration $53.77 $107.53 $134.42 $179.22
47 Flares/Fusees (automotive)Incineration $144.00
48 Flares (marine)Incineration CBC
49 Fire Extinguishers
Recycle $25.75 per cylinder
Landfill
Recycle $58.71 per cylinder
Landfill
Recycle $61 per cylinder
Landfill
Recycle $100 per cylinder
Landfill
Incineration $67.50 $135.00 $168.75 $225.00
Landfill
51 Expired or unwanted medications (no controlled substances)Incineration $67.50 $135.00 $168.75 $225.00
52 Vaping devices
Recycle
Incineration $270.00 $540.00 $675.00 $900.00
Recycle
Incineration $242.00 $540.00 $675.00 $900.00
Fee Item Waste Description Management Method 5 gallon 20 gallon 30 gallon 55 gallon CY Box
53
Compressed gas cylinders (refrigerant gases [freon]; oxygen
[used for welding or soldering]; carbon dioxide [CO2 cartridges];
nitrous oxide; mace; pepper spray).
Recycle $25.75 per cylinder
Incineration $62.83 per cylinder
Incineration $150 per cylinder
Recycle $58.71 per cylinder
Incineration $71.07 per cylinder
Incineration $300 per cylinder
Recycle $61 per cylinder
Incineration $84 per cylinder
Incineration $425 per cylinder
Recycle $100 per cylinder
Incineration $125 per cylinder
Incineration $600 per cylinder
54 Ammonia Solutions Incineration $70.04 $136.99 $172.01 $229.69
Fuel Substitution $84.00 $168.00 $210.00 $280.00
Incineration $78.28 $158.62 $195.70 $261.62
Fuel Substitution $63.00 $126.00 $157.50 $210.00 $769.00
Incineration $72.10 $140.08 $177.16 $235.87 $588.13
57 Non-Specified Corrosive Liquids Treatment/Neutralization $75.00 $150.00 $187.50 $250.00
Recycle
Fuel Substitution $42.33 $84.67 $105.83 $141.11
Other
59 Small E-Waste (laptops, portable power stations, portable jump
starters, etc.)Recycle $60.00 $120.00 $150.00 $200.00
60 Emergency Responses and Tanker Truck Bulk Liquids (1) Specify Method
60a Oily Water (Non-PCB)Treatment/Neutralization Disposal Price Per Gallon:$1.00
60b Oily Water (PCB Contaminated)Incineration Disposal Price Per Gallon:$2.50
60c Solids and Surcharges (if applicable)Price Per Every Percent Solids:see below
60d Tanker Cleanout and Surcharges (if applicable)Tanker Cleanout Per Event Price:case-by-case
Notes:
60c Solids and Surcharges Schedule
A32 - Oily Water (Non-PCB) Solids Surcharges
5.00% – 19.99% =
20.00% – 29.99% =
> 30.00% =
DHLI - Oily Water (PCB-Contaminated) Solids Surcharges
5.00% – 10.00% =
10.01% – 15.00% =
15.01% – 20.00% =
> 20.00% =
additional $0.52gal
case by case
Disposal Price Per Flare:
additional $0.20/gal
additional $0.35/gal
case by case
additional $0.20/gal
additional $0.35/gal
50 Sharps
53d Compressed gas cylinders - large
53c
Fire Extinguisher - Large Size
Fire Extinguisher - Lecture Size
Fire Extinguisher - Small Size
Fire Extinguisher - Medium Size
41
44
45
49a
49b
49c
49d
36
CALL2RECYCLE NOCHARGE TOTHE CITY
Used Antifreeze
Water Reactive Wastes
Photo Developer
Photo Fixer
Used Motor Oil
Used Oil Filters
Spillable Lead Acid Batteries, Wet, Filled with acid (Universal
Waste Car Batteries)
Used Cooking Oil58
52a Vaping devices containing nicotine
Vaping devices without nicotine52b
Compressed gas cylinders - medium
53b Compressed gas cylinders - small
53a Compressed gas cylinders - lecture size
55 Non-Specified Flammable or Combustible Liquids
56 Non-Specified Flammable or Combustible Solids
Sealed Lead-Acid (gel cell) (Universal Waste Batteries)
46
39
40
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4
EXHIBIT C-1
E-Manifest Fee (each Hazardous Waste Manifest) $ 20.00 27.00$ each
Supplies & Materials for waste managed through various EPR programs, unless the EPR Cost +20%
reimburses Clean Harbors for supplies and materials.
Above pricing will be held firm for the 1st two years of a resultant contract.
Rates for years 3, 4 and 5 will be increased by the San Francisco-Oakland-San Jose area CPI.
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4
CITY of Palo Alto General Services Agreement 34 Rev. April 9, 2025
EXHIBIT C-2
REGIONAL RATE SHEET
Container Size Container Multiplier*
5 gallon or less 55-gallon price x 0.30
(or minimum charge listed below whichever is greater)
6 gallon – 20 gallon 55-gallon price x 0.60
(or minimum charge listed below whichever is greater)
21 gallon – 30 gallon 55-gallon price x 0.75
(or minimum charge listed below whichever is greater)
31 gallon – 55 gallon 55-gallon price x 1.00
56 gallon – 85 gallon (overpacks) 55-gallon price x 1.45
Pallets or cubic yard flexbins 55-gallon price x 3.50
Tote (<300 gallon, TOT2) 55-gallon price x 5.00
Tote (300 - 375 gallon) 55-gallon price x 6.30
1.1. Minimum Container Charges – If the extrapolated rate above is less than the
corresponding Minimum Charge in the table below, the Minimum Charge will take
precedence.
Waste Description Minimum Charge
Electronics $17.00
Fuels, Solvent Reclamation, Non-Hazardous Landfill, Oil (non-PCB), Non-RCRA
Pharmaceuticals, OneContainer™ Pharmaceuticals (RXMX),
Waste-to-Energy
$44.00
PCB Oil Dechlorination, Transformer Reclamation, Empty Drum Incineration $55.00
Clean Extraction System, Batteries (except lithium and mercury), Hazardous Landfill,
Wastewater Treatment (light), Lab Pack for Fuel, Lab Pack for Aqueous Treatment, Lab
Pack for Landfill
$72.00
Incineration Liquids, Lightweight Incineration Solids, Biohazardous, PCB Landfill,
Corrosive Fuels, Solid Fuels, Lab Pack for Incineration, Lab Pack for Stabilization,
RCRA/Universal Waste Pharmaceuticals
$94.00
Incineration Solids, Oxidizers, A99s (except reactives and direct burns), PCB
Incineration, Wastewater Treatment (heavy), Canadian Landfill, NORM Waste, RCRA -
Infectious, TSCA-Infectious, Broken Bulbs Recycling
$154.00
Mercury for Incineration, Lab Packs Mercury for Incineration $424.00
RCRA-Regulated DEA Controlled Substances $440.00
Mercury Batteries $484.00
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4
CITY of Palo Alto General Services Agreement 35 Rev. April 9, 2025
Mercury-Containing Devices or Debris for Retort,
Lab Pack Mercury-Containing Debris or Devices for Retort $550.00
Mercury Compounds/Salts/Solutions for Retort,
Lab Pack Mercury Compounds/Salts/Solutions for Retort $732.00
Reactive Lithium Compounds, Elemental Mercury $605.00
Reactive Alkali Earth Metals for Incineration $605.00
DEA Controlled Lab Packs for Reverse Distribution $957.00
Bulbs /Lamps $72.00 per WCC, per
shipment
Empty Drums | Empty PCB Drums 5-gallon
≤ 20-gallon
> 20-gallon
$17.00
$22.00
$44.00
2. Weight Surcharges – Some waste streams may be subject to additional surcharges if
containers of the materials exceed a specific weight. Potential weight surcharges for materials
in the Fee Schedule are listed below by Waste Classification Code and would be charged in
addition to the base disposal price. CONTRACTOR packages and transports all waste streams
and shall package waste in a manner to not exceed weight limits. Should weight limits be
exceeded, weight surcharges shall not be charged to CITY.
CCRK: $1.00 for each pound more than 500 in a single drum
$1.00 for each pound more than 1,500 in a single flexbin/tote FB5: $0.79
for each pound more than 200 in a single drum
3. Dedicated or non-milkrun emergency pickups will be charged at full truckload price.
Cancellation of a pickup with less than 24 hours’ notice will incur a $350.00 cancellation fee.
4. All transportation rates are based on utilization of Clean Harbors’ transportation equipment or
Clean Harbors approved transporters.
5. Pumping Time will be charged at $130.00/hour, which covers the time Clean Harbors is using a
vacuum truck to pump materials from a tank(s) or container(s) into the vacuum truck.
6. Clean Harbors requires free and easy access to each pickup site. Drums/containers must be in
DOT shippable condition.
7. Reactive alkali metal compounds should typically be packaged in outer metal containers no
larger than 5 gallons in size. The inner contents must be less than 5 pounds of reactive metal or
less than 20 pounds of reactive batteries in rigid poly containers. Reactive metals and batteries
must be packaged under oil. Requests to manage these materials in larger inner charge sizes or
larger outer container sizes will be handled on a case-by-case basis.
8. Prices for PCB items are only effective if the items are received within 9 months of the out-of-
service date (OSD). Out of Service Date (OSD) for PCB incinerables should be clearly identified in
Section 14 of the manifest. Prices for OSD’s exceeding 9 months will be billed as follows:
8.1. Received over 9 months – 1.25 x base price
8.2. Received over 10 months – 1.50 x base price
8.3. Received over 11 months – 2.00 x base price
9. Compressed Gas Cylinder Conditions
9.1. Cylinders with inoperable valves may be subject to rejection or may be charged an
additional handling fee of $450.
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4
CITY of Palo Alto General Services Agreement 36 Rev. April 9, 2025
9.2. Cylinders with a stuck/ rusted valve cap will be subject to a $55.00 stuck cap charge.
9.3. Cylinders must in DOT-shippable condition.
9.4. Cylinder pricing offered in this proposal is contingent upon approval of the Clean
Harbors, LaPorte, TX transfer, storage and disposal facility.
Cylinder Sizes
Lecture (CYLE) - Up to 3” dia. and 13” length or 4” dia. and 10” length
Small (CYSM) - Up to 4” dia. and 24” length
Medium (CYME) - Up to 12” dia. and 36” length
Large (CYLG) - Up to 16” dia. and 56” length
Extra Lrg (CYXL) - Up to 20” dia. and 64” length
½ Ton (CYHT)* - Up to 30” dia. and 52” length or 20” dia. and 82” length
Ton (CYTN)* - Up to 24” dia. and 94” length or 30” dia. and 82” length
10. Pricing is based on the current market capacity, conditions and Government regulations. If a
significant market-wide pricing, capacity or regulatory change affects our pricing, Clean Harbors
will document such changes and approach the City of Palo Alto to re-negotiate pricing.
11. A tank wash or roll-off wash fee of $450.00 will apply any time a wash of a tanker or roll-off is
required for non-PCB items. Additional fees will apply for any tank (confined space) entries or
PCB washouts.
12. Cleanout/ Decontamination of bulk solid containers or tankers hauling PCB waste that are
not in PCB dedicated service may be subject to a PCB cleanout/ decontamination fee of
$6,200.00 per container/ tanker.
13. Overpacked drums with the drum inverted will be subject to a $50.00 inverted drum fee. If
waste must be overpacked upon receipt at a Clean Harbors’ plant, an overpack fee of $350.00 will
be invoiced.
14. A minimum disposal charge of $1,000.00 will be billed for all bulk liquid loads.
15. Bulk Waste Minimum Disposal Charges: Bulk waste delivered to a Clean Harbors’ incinerator,
landfill or other end-disposal facility will be subject to the following minimum disposal charges
per load:
Incineration Solid/Liquids/PCBs - 12 tons
Incineration Liquid Fuels- 12 tons
Waste Water Treatment - $1,000
Landfill Hazardous - $1,200 Landfill Non-hazardous
Solids/Liquids - $1,000
Note: Wastes that are lightweight and priced by the cubic yard will be invoiced based upon the size
of the roll-off container, not the contents. The Minimum charge applies to each BIN not the total
shipment.
Fees & Taxes
15.1. EPA Requires electronic filing and reporting of manifest. To cover the cost of the E-
Manifest and administrative cost of entering manifest into the system and managing
the data, Clean Harbors will charge $27 per manifest on every invoice.
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4
CITY of Palo Alto General Services Agreement 37 Rev. April 9, 2025
EXHIBIT C-3
EMERGENCY RESPONSE RATE SHEET
Description UOM Price (USD)
FIELD PERSONNEL
Field Technician HR $89.75
Field Technician Overtime HR $134.62
Field Technician Doubletime HR $179.50
Field Inspector HR $106.72
Field Inspector Overtime HR $160.08
Field Inspector Doubletime HR $213.46
Equipment Operator HR $111.57
Equipment Operator, Overtime HR $167.35
Equipment Operator, Double Time HR $223.17
Foreman HR $111.57
Foreman Overtime HR $167.35
Foreman Doubletime HR $223.174
Chemist HR $124.92
Chemist Overtime HR $187.38
Chemist Doubletime HR $249.85
Mechanic HR $126.14
Mechanic, Overtime HR $189.21
Mechanic, Double Time HR $252.28
Supervisor HR $130.99
Supervisor, Overtime HR $196.48
Supervisor, Double Time HR $261.98
Lead Chemist HR $144.33
Lead Chemist Overtime HR $216.49
Lead Chemist Doubletime HR $288.66
Site Safety Officer HR $204.98
Site Safety Officer, Overtime HR $307.47
Site Safety Officer, Double Time HR $409.96
TECHNICAL PERSONNEL
Welder HR $126.14
Welder Overtime HR $189.21
Welder Doubletime HR $252.28
Field Engineer/Scientist/Geologist HR $139.48
Field Engineer/Scientist/Geologist Overtime HR $209.22
Field Engineer/Scientist/Geologist Doubletime HR $278.96
Senior Engineer/Scientist/Geologist HR $157.67
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4
CITY of Palo Alto General Services Agreement 38 Rev. April 9, 2025
Senior Engineer/Scientist/Geologist Overtime HR $236.50
Senior Engineer/Scientist/Geologist Doubletime HR $315.34
Professional Engineer/LSP HR $198.91
Professional Engineer/LSP Overtime HR $298.36
Professional Engineer Doubletime HR $397.83
ADMINISTRATIVE/MANAGERIAL PERSONNEL
On Site Administration HR $84.90
On Site Administration, Overtime HR $127.35
On Site Administration, Double Time HR $169.80
Emergency Response Coordinator HR $164.95
Emergency Response Coordinator, Overtime HR $247.42
Emergency Response Coordinator, Double Time HR $329.90
Project Manager HR $169.80
Project Manager Overtime HR $254.70
Project Manager Doubletime HR $339.60
General Manager HR $211.04
General Manager, Overtime HR $316.56
General Manager, Doubletime HR $422.08
PER DIEM / SUBSISTENCE
Per Diem / Subsistence DAY $241.37
MOBILIZATION AND DEMOBILIZATION OF SPECIALTY EQUIPMENT
Mileage charge for Heavy Duty / DOT Rated Vehicles MIL no charge $0.00
Mileage Charge for Light Duty / Support Vehicles MIL no charge $0.00
SUPPORT EQUIPMENT
15 Gal HEPA Vacuum DAY $225.60
150,000 BTU Portable Heater DAY $356.59
2 CU YD self dumping hopper DAY $5.62
2,000 - 2,900 Gal Poly Storage Tank DAY $103.09
3,000 - 3,900 Gal Steel Storage Tank DAY $35.17
4,000 - 6,000 Gal Poly Storage Tank DAY $126.14
Air Compressor 175-185 CFM DAY $343.25
Air Compressor 8-10 CFM DAY $158.88
ATV, 4X4 or 4X6 DAY $479.10
Box Truck HR $112.79
Carbon Filter System DAY $326.27
Decontamination Trailer DAY $238.93
Dewatering Box DAY $225.60
Dump Trailer (Trailer Only, Staged on Site) DAY $97.02
Dump Truck, 10 Wheel HR $129.78
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4
CITY of Palo Alto General Services Agreement 39 Rev. April 9, 2025
Emergency Response Van HR $110.37
Frac Tank 20,000 Gal DAY $212.26
Frac Tank, Double Walled DAY $254.70
Generator - 12K Watt DAY $328.69
Generator - 4,000 Watt DAY $181.93
Generator - 5,000 Watt DAY $206.19
Generator - 8,000 Watt DAY $238.93
Halogen Spotlight DAY $137.05
Incident Command Unit DAY $2054.69
Intermodal Container DAY $42.44
Intrinsically Safe Drop Light DAY $137.05
Light Stand DAY $137.05
Light Tower w/Generator DAY $685.30
Manlift DAY $328.69
Office Trailer DAY $150.40
On-site Van Trailer (Tractor not included) DAY $263.19
Personnel Staging Tent, 10x10 ft, Purchased EA $229.23
Personnel Staging Tent, 20' x 30' DAY $197.69
Pickup with Dump Body HR $37.59
Pickup/Van/Car/Crew Cab HR $33.95
Rolloff Container with Metal lid DAY $30.32
Rolloff Container with Tarp & Bows DAY $26.67
Rolloff Straightjob HR $124.92
Rolloff Two Can Trailer HR $135.84
Sea Container / Conex / Tool Crib, 20 ft. DAY $40.02
Secondary Containment Unit DAY $53.36
Skid Mounted Liquid Phase Carbon System (10GPM) DAY $88.53
Small Box Truck / Cube Van HR $48.51
Spill Trailer DAY $374.78
Stake Body/Utility Truck HR $48.51
Tank Trailer/Transporter, No Tractor (For Storage Only) DAY $596.75
Tractor Only, No Trailer HR $98.24
Tractor w/Box Van HR $128.56
Tractor w/Dump Trailer HR $128.56
Tractor w/Flatbed/Lowbed Trailer HR $138.26
Tractor w/Liquid Transporter HR $155.25
Tractor w/Rolloff Trailer HR $135.84
Traffic Cone/Barricade Unit DAY $1.96
Utility / Support Trailer DAY $255.92
tility/Cross Terrain Vehicle (Mule/Gator) DAY $479.10
Vacuum Box, Watertight DAY $141.90
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4
CITY of Palo Alto General Services Agreement 40 Rev. April 9, 2025
SAFETY EQUIPMENT
2 Man Breathing System DAY $378.43
4 Man Breathing System DAY $479.10
Breathing Air Hose, 100ft DAY $137.05
Eyewash Station DAY $70.34
Level A w/ResponderPlus Suit/Changeout EA $1245.67
Level B w/CPF2 or Polytyvek/Changeout EA $261.99
Level B w/CPF3 or Saranex Suit/Changeout EA $328.69
Level B w/CPF4 or Barricade Suit/Changeout EA $392.98
Level C w/CPF1,2 or Polytyvek/Changeout EA $78.83
Level C w/CPF3 or Saranex Suit/Changeout EA $98.24
Level C w/CPF4 or Barricade Suit/Changeout EA $157.67
Modified Level D (Tyvek and Boots) EA $40.02
Negative Air Machine (Blower w/ HEPA filter) DAY $343.25
Respirator, Full Face DAY $42.44
Self Contained Breathing Apparatus (SCBA) DAY $343.25
HIGH PRESSURE WATER BLASTING EQUIPMENT
10,000 PSI - 60 GPM - HP Pump (350, 405) HR $93.39
20,000 PSI - 23 GPM - HP Pump (305) HR $183.14
40,000 PSI - 12 GPM - UHP Pump (305) HR $215.89
40,000 PSI - 6 GPM - UHP Pump (200 HP) HR $215.89
HIGH PRESSURE WATER BLASTING - AUXILIARY EQUIPMENT
3-D Rotating Nozzle - 10K, 20-80 GPM (LV) HR $111.57
PRESSURE WASHING EQUIPMENT
1000psi Pressure Washer DAY $130.99
2-D Rotating Nozzle HR $84.90
2000psi Pressure Washer DAY $141.90
2500psi Hot Water Pressure Washer DAY $446.35
2500psi Pressure Washer DAY $155.25
3000psi Hot Water Pressure Washer DAY $492.44
VACUUM EQUIPMENT
High Powered Vacuum Truck/Cusco HR $181.93
Hydrovac - Single Drive with Operator & Helper HR $344.46
Hydrovac - Tandem Drive with Operator & Helper HR $382.06
Hydrovac - Tri-Drive with Operator & Helper HR $382.06
Skid Mounted Vacuum System HR $82.47
Tractor w/Vacuum Trailer HR $160.10
Vactor with Jet Rodder HR $181.93
Vacuum Truck, Straight HR $124.92
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4
CITY of Palo Alto General Services Agreement 41 Rev. April 9, 2025
Wet/Dry High Powered Vacuum Truck/Guzzler HR $181.93
Working Boiler / Heating Charge HR $82.47
PRESSURE TRUCKS / HOT OILERS / HEATING UNITS
100 HP boiler unit HR $130.99
PUMPING/TRANSFERRING PUMPS
Drum Loader DAY $225.60
Drum Vacuum, Pneumatic DAY $238.93
Pump - Centrifugal, 2 in DAY $144.33
Pump - Diesel Lister, 3 in DAY $202.54
Pump - Double Diaphragm, 1 in DAY $127.34
Pump - Double Diaphragm, 2 in DAY $179.50
Pump - Double Diaphragm, 2 in, Chemical DAY $237.72
Pump - Double Diaphragm, 3 in DAY $202.54
Pump - Double Diaphragm, 3 in, Chemical DAY $263.19
Pump - Double Diaphragm, 4 in DAY $277.76
Pump - Electric Drum DAY $141.90
Pump - Electric Submersible, 2 in DAY $112.79
Pump - Electric Submersible, 3 in DAY $141.90
Pump - Electric Submersible, 4 in DAY $208.61
Pump - Hand DAY $46.08
Pump - Hydraulic Transfer, 4 in HR $46.08
Pump - Hydraulic Transfer, 6 in HR $343.25
Pump - Trash, 2 in DAY $141.90
Pump - Trash, 3 in DAY $163.73
Pump - Trash, 4 in DAY $373.58
MARINE RESPONSE EQUIPMENT
Airboat, Single Engine DAY $1832.73
Airboat, Twin Engine DAY $5344.15
Boat/Workskiff without Motor DAY $215.89
Brush Skimmer DAY $1221.41
Containment Boom - 10" Per Foot Per Day FT $2.70
Containment Boom - 18" Per Foot Per Day FT $3.02
Containment Boom - 24" Per Foot Per Day FT $3.90
Containment Boom - 36" Per Foot Per Day FT $4.39
Drum Skimmer (24in-36in) DAY $956.99
Hydraulic Power Pack for Skimmer DAY $335.97
Landing Craft (LCM), 26ft-29ft DAY $1450.65
Landing Craft (LCM), 30ft-34ft DAY $1573.16
Landing Craft (LCM), 35ft-45ft DAY $2359.14
PFD Life Vest DAY $41.23
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4
CITY of Palo Alto General Services Agreement 42 Rev. April 9, 2025
PFD Survival Suit / Cold Weather Survival Work Suits DAY $124.92
Power Barge Boat, 26ft-30ft DAY $1679.89
Power Barge Boat, 30ft-42ft DAY $3054.14
Power Workboat, Fast Response, 12-14ft DAY $456.05
Power Workboat, Fast Response, 15-17ft DAY $543.38
Power Workboat, Fast Response, 18-22ft DAY $909.69
Power Workboat, Fast Response, 23-26ft DAY $1144.99
Power Workboat, Fast Response, 27-36ft DAY $1450.65
Rigid Hull Inflatable (RIB) (18ft-22ft) DAY $1198.36
Rotating Disc Skimmer Unit DAY $1245.67
Skim Pack Skimmer DAY $247.43
Skimmer - C24H Hydraulically Powered Rope Mop Wringer DAY $992.16
Skimmer - C29H Hydraulically Powered Rope Mop Wringer DAY $1335.42
Skimmer, Duck Bill DAY $43.66
Skimming Vessel (Marco/JBF or Equivalent) 28-30ft DAY $8359.49
Skimming Vessel Belt Drive Replacement EA $2048.62
Weir Skimmer Unit DAY $264.41
FIELD ANALYTICAL
4 Gas/5 Gas Meter DAY $232.87
Bailer & Sampling Equipment DAY $78.83
Draeger Air Monitoring Pump DAY $103.09
Explosion/Oxygen Meter DAY $164.95
Geiger Counter Meter DAY $206.19
Hydrogen Cyanide Meter DAY $171.02
Interface Probe DAY $164.95
Lumex RA915+ Mercury Vapor Analyzer DAY $671.96
Mercury Vapor Analyzer DAY $343.25
Particulate Meter, Mini Ram or equivalent DAY $164.95
Personal Air Pump Meter DAY $78.83
pH Meter DAY $78.83
PID Meter DAY $164.95
Well Purging/Sampling Pump DAY $78.83
HOSES/PIPE*
Hose - Chemical, 2 in X 20 ft DAY $48.51
Hose - Chemical, 3 in X 20 ft DAY $67.91
Hose - Chemical, 4 in X 20 ft DAY $87.32
Hose - Lay Flat, 2 in X 25ft DAY $35.17
Hose - Lay Flat, 4 in X 25 ft DAY $78.83
Hose - Lay Flat, 6 in X 25 ft DAY $103.09
Hose - Suction, 2 in X 25 ft DAY $41.23
Hose - Suction, 3 in X 25 ft DAY $54.57
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4
CITY of Palo Alto General Services Agreement 43 Rev. April 9, 2025
Hose - Suction, 4 in X 25 ft DAY $78.83
Hose - Suction, 6 in X 25 ft DAY $114.01
Wash Hose, 1/2in x 50ft DAY $23.04
EARTH MOVING EQUIPMENT
Backhoe Loader, 1 Yard Bucket HR $103.09
Bobcat Loader/Mini Excavator HR $101.87
Excavator, 20-30 Ton HR $130.99
Fork Attachment for Bobcat Loader DAY $76.40
Loader, 2-3 Yard Bucket HR $100.67
Mini Excavator HR $97.02
Sweeper Attachment for Bobcat Loader DAY $185.57
PNEUMATIC POWER TOOLS
Jackhammer, 40Lb DAY $84.90
Jackhammer, 60Lb DAY $106.72
Jackhammer, 90Lb DAY $128.56
Pneumatic Chipping Gun DAY $137.05
Steel Nibbler, Pneumatic DAY $172.22
GAS POWERED TOOLS
Brush Cutter/Power Broom DAY $160.10
Chain Saw DAY $160.10
SPECIALTY EQUIPMENT
Antiviral Disinfectant Fogger DAY $229.23
Auger, Manual DAY $84.90
Confined Space Entry Gear (Retrieval & Rescue Equip) DAY $476.67
Cutting Torch/Acetylene Torch DAY $157.67
DBI/Rogliss Tripod DAY $84.90
Digital Camera DAY $112.79
Drum Crusher, Portable DAY $596.75
Electric Blower DAY $114.01
Explosion Proof Pneumatic Fan Blower DAY $114.01
Fiber Optic Camera HR $76.40
Fiber Optic Camera Truck HR $194.06
Forklift, 2,000Lb Capacity DAY $548.23
Forklift, 6,000Lb Capacity (High Reach / Lull) DAY $590.69
Plasma Cutting Torch DAY $310.50
Sand Blaster and Hose HR $37.59
Transit Set DAY $163.73
Walk Behind Concrete Saw DAY $299.58
HIGH HAZ
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4
CITY of Palo Alto General Services Agreement 44 Rev. April 9, 2025
Drum Tilter, Mechanical DAY $225.60
Remote Drum Opener, Pnuematic DAY $1562.24
WASTE MATERIAL APPROVAL
Profile Approval Fee (No Sample) EA $95.82
Sample & Profile Approval Fee EA $190.42
MISCELLANEOUS
1/2in Drill, Electric DAY $55.78
3/4in Drill, Rotary Hammer DAY $120.07
Circular Saw, Electric DAY $78.83
Cutoff Saw (Demo) DAY $172.22
Electric Auger DAY $97.02
Mercury Vacuum DAY $269.26
Reciprocating Saw (Sawzall), Electric DAY $103.09
Wet Vacuum (Shop Vac) DAY $55.78
300 - 500 Gal Poly Storage Tank DAY $54.57
Airspade Pneumatic Shovel DAY $86.10
Compactor DAY $84.90
Decon Pool, 10ft x 10ft DAY $197.69
Decon Pool, 20ft x 100ft DAY $590.69
Decon Pool, 25ft x 50ft DAY $392.98
Drum Head Vacuum System, Electric DAY $70.34
Drum Skimmer, Double Barrel 24" DAY $1495.53
Skimmer - CV-46H Hydraulically powered Vertical Mop Wringer DAY $1183.80
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4
CITY of Palo Alto General Services Agreement 45 Rev. April 9, 2025
EXHIBIT D
INSURANCE REQUIREMENTS
CONTRACTORS TO THE CITY OF PALO ALTO (CITY), AT THEIR SOLE EXPENSE, SHALL FOR THE TERM
OF THE CONTRACT OBTAIN AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE
SPECIFIED BELOW, AFFORDED BY COMPANIES WITH AM BEST’S KEY RATING OF A-:VII, OR
HIGHER, LICENSED OR AUTHORIZED TO TRANSACT INSURANCE BUSINESS IN THE STATE OF
CALIFORNIA.
AWARD IS CONTINGENT ON COMPLIANCE WITH CITY’S INSURANCE REQUIREMENTS, AS SPECIFIED,
BELOW:
REQUIRED TYPE OF COVERAGE REQUIREMENT
MINIMUM LIMITS
EACH
OCCURRENCE AGGREGATE
YES
YES
WORKER’S COMPENSATION
EMPLOYER’S LIABILITY
STATUTORY
STATUTORY
YES
GENERAL LIABILITY, INCLUDING
PERSONAL INJURY, BROAD FORM
PROPERTY DAMAGE BLANKET
CONTRACTUAL, AND FIRE LEGAL
LIABILITY
BODILY INJURY
PROPERTY DAMAGE
BODILY INJURY & PROPERTY
DAMAGE COMBINED.
$2,000,000
$2,000,000
$2,000,000
$2,000,000
$2,000,000
$2,000,000
YES
AUTOMOBILE LIABILITY,
INCLUDING ALL OWNED, HIRED,
NON-OWNED
COMBINED SINGLE LIMIT
IF TRANSPORTING HAZARDOUS
MATERIALS, THE MCS-90
ENDORSEMENT MUST BE
PROVIDED.
$1,000,000
$1,000,000
YES
POLLUTION LIABILITY; INCLUDING
SILICA, MOLD AND FUNGHI; CLEAN-
UP COSTS AND REMEDIATION
EXPENSES, LEGAL COSTS, DEFENSE
COSTS, NATURAL RESOURCE
DAMAGES, AND TRANSPORTATION
OF POLLUTANTS; SUDDEN OR
GRADUAL POLLUTION INCIDENT
BODILY INJURY & PROPERTY
DAMAGE COMBINED
$2,000,000
NO
PROFESSIONAL LIABILITY,
INCLUDING, ERRORS AND
OMISSIONS, MALPRACTICE (WHEN
APPLICABLE), AND NEGLIGENT
PERFORMANCE
ALL DAMAGES $1,000,000
YES THE CITY OF PALO ALTO IS TO BE NAMED AS AN ADDITIONAL INSURED: CONTRACTOR, AT
ITS SOLE COST AND EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL FORCE AND
EFFECT THROUGHOUT THE ENTIRE TERM OF ANY RESULTANT AGREEMENT, THE
INSURANCE COVERAGE HEREIN DESCRIBED, INSURING NOT ONLY CONTRACTOR AND
ITS SUBCONSULTANTS, IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS’
COMPENSATION, EMPLOYER’S LIABILITY AND PROFESSIONAL INSURANCE, NAMING AS
ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, AND EMPLOYEES.
I. INSURANCE COVERAGE MUST INCLUDE:
A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE
FOR CONTRACTOR’S AGREEMENT TO INDEMNIFY CITY.
II. CONTACTOR MUST SUBMIT CERTIFICATES(S) OF INSURANCE EVIDENCING REQUIRED
COVERAGE.
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4
CITY of Palo Alto General Services Agreement 46 Rev. April 9, 2025
III. ENDORSEMENT PROVISIONS, WITH RESPECT TO THE INSURANCE AFFORDED TO
“ADDITIONAL INSUREDS”
A. PRIMARY COVERAGE
WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED,
INSURANCE AS AFFORDED BY THIS POLICY IS PRIMARY AND IS NOT ADDITIONAL TO OR
CONTRIBUTING WITH ANY OTHER INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE
ADDITIONAL INSUREDS.
B. CROSS LIABILITY
THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER THE
POLICY SHALL NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE INSURED
AGAINST ANOTHER, BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE INSUREDS,
SHALL NOT INCREASE THE TOTAL LIABILITY OF THE COMPANY UNDER THIS POLICY.
C. NOTICE OF CANCELLATION
1. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY
REASON OTHER THAN THE NON-PAYMENT OF PREMIUM, THE ISSUING
COMPANY SHALL PROVIDE CITY AT LEAST A THIRTY (30) DAY WRITTEN
NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION.
2. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON-
PAYMENT OF PREMIUM, THE ISSUING COMPANY SHALL PROVIDE CITY AT
LEAST A TEN (10) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF
CANCELLATION.
NOTICES SHALL BE EMAILED TO: PurchasingSupport@PaloAlto.Gov
Docusign Envelope ID: 75DE3AF3-A18D-47D5-938A-88E099E3CEE4