HomeMy WebLinkAboutORD 3062" ..
ORIGINAL
ORDINANCE NO. 3062
ORDINANCE OF THE COUNCIT. OF 'fHE CITY OF PALO AI1TO
l'.DOPTING A BUOGET FOR FIFCAJ, YEAR 1978-79 AND
AUTHOct.IZING CLOSING OF THE BUDGET FOR FISCAL
YEAR 1977-78
WHEREAS ,pursuant to the prov:i.~ions of Sec·tion 6g of Article
IV of the Charter of the r~_ty of Palo Alto, the City Manager has
prepared and 'ubmitt~~ ~o the City Council by lette~ of trans
mittal dated ~drch 30, 1978, a budget proposal for the fiscal
year lg7s-79; and
WHEREAS,pursuant to the provisions of Section 12 of Article
Ill of suid Charter, th8 Council did on June 14, 1.979, hold a public
hearing on said budget after publication of notice.
NOW, THEREFOREi the Counc1l of the City of Palo Alto does
ORDAIN as follows:
SECTION l. The b~~get submitted by the City Manager for the
f1scal year 1978-79, a copy of which is attached hereto as EXHIBIT
A and by raference made ~part hereof, togetheL with the amendments
set forth in EXHiBIT B, attached hereto and by refere:.1ce mc.de a
part hereof, hereby is approved and adopted.
SECTION 2. ~h~ sums set forth in qaid budget for the various
fundB and departrr•ents of the City; as herei-n amended, hereby are
appropr1ated to the uses and purposes set forth herein.
SECTION 3. All expenditures made on behalf of the City,
directly or througll any agency, except those required to be made
by state law, shall be ~~de in accordan~e with the authorization
contalned .ln !hi::; ordinance ..:.nd said budget as herein amended.
SBCTION 4. Appropriations of th~ 1977-78 fiscal year that
are encumbereCI by approved purchase orders and cont:cacts for which
goods or services have not been received or contract completed
by the last day of fiscal year 1,977~78 shall be carried forward
and added to the fund, cJ,epartment, program, and object approp.!:i
ations of fiscal year 1978-79.
SECTION 5. The City Controller is authorized and directed
to maKechanges'in the department and funds totals and summary pages
of said budget necessary to reflect the muendments enumerr.ted in
EXHIBIT B attached hereto.
SECTJON 6. The City Controller 1s further authori~ed and
directed t~
d. CloAe the 1977-78 budget accounts in all funds; to
establish reserves and funds balances and to make SQCh inter-fund
transfers of monies as c~quired by the City Charter and ordinance
or as set forth in the 1977-78 and 1978-79 budgets as adopted or
amended.
b. Establish a reserv~ for re-appropriations in the
various funds, the purpose of which is to carry forward and continue
in effect the unexpende4 h~;;J_,:~mce of approi.>riations for:
i
' (
\
I
. . ..
(l) Capital projects which are not completed as of
June 30,1978.
(~) Lnc\mber~d purchase orders ann contracts described
in forego1ng Section 4.
(3} 1977-78 departmental expenditur~s set forth in
EXHIBIT B whl~h are authorized t0 be carried over to 1978-79 ,
(4) Establish as an accrued asset the unrealized
balance of any authorized grant or contribution relating to
appropr1at1ons carried over.
c. Establish in the General Fund, reserves for Self
Insurance and Replacement of Stores inventory in accordance with
ordinance guidelines.
o. Upon receiving from the Department of Utilities a
Report of Utilities Plan Additions, 8or.a.tions, Removals, and
Deprec1ation, establish Rese~ves for (Emergency) Replacement in
accordance with Charter guidelines.
e. Establish a Reserve for Working Capital in the
General and Util1ties Funds in an amount that approximates their
average balance of Accrued Accoun~3 ~eceivable.
f. Redistribute between departments or au~nent appropri
atlons for class if .led salaries and benefits to cover v.~r i4->.nces
which may arise between budget estimates and actual salaries
paid tC' authorized personnel as provided by the several Employee
Compensation Plans approved by the City Council durir.g 1977-?P..
g. Incl·ease, if necessary. appropriations in t.le
Ut 1li ties Funds iii\ amou,n.ts sufficient to pl·ovide for the pt.1rchase
of additional water, gas, electric, and refuse collection services,
in the event the sales of said utilities se~vices exceed tne ori
ginal estimates contained in the 1977-79 budget.
h. The foregoing transactions are to'be reflected in the
Annual Finance Report for 1977-78.
SECTION 7. The Council of the City of Palo Alto hereby finds
that the enactment. of this ordinance is x.ot a 11 project" within the
meanlng of that term as defined in Section 11.04.130 of the Palo
l 1.to l-iunicipal Code and, the1·efore, no environmental assessment is
n~..:esRary.
SECTION 8. As provided in subsection (3) of Section 2.04.375
of the Palo-Alto Municipal Code, this ordinance shall becoro~
eff~ctive upon adoption.
IHTRODUCED AND PASSED: June 14, 1978
AYES: Branner, Carey, Clay, Eyerly, Faz,ozino, Fletcher, Henderson, Sher, Witherspoon
None
ABSTENTIONS: None NOT PARTICIPATING ON X & E-1 OF EXHIBIT B:
ABS.EN'l': None Carey, Sher, Witherspoon
AT'I'EST: APPROVED:
c· £1:::"-)~-
_2_Maycr ~
,•
APPROVED:
ci'E~
APPROVED:
<.___::' ,-. . . 7 .. ,
/, ,,., ,, ~ -: ~' '--? ~· ,7 ~ >' t' ._{ ~ '"{
··o1rector of Budaet ~nd
Staff Services
,
-3 ...
------------------------,------------~
RECOKHENDEO CHANGES TO PRELIH{NARY 1978·7~ BUDGET ·. "EXHIBIT B
Preliminary
Budget
Page
Department/Division
~u bp r09 rarn/Acccun t: ----
CITY COUNCIL
Administration & Gen~ral
Professio~al Services $
Ill REPRODUCTION~ HAILJNG
Mall ing Services
-General Expens~
235 rARKS & OPEN SPACE MGMT
General Tree M~intenance
-Employee Services
-Employee Sen~fits
-Techrdcal Services
19/8-79
Pr~ I irn i narr
Cudge t
0
75,000
79,818
262,056
81,997
Changt:
$ 15,000
10,000
25,276
9,840 ..
34,S84
1978-79
Adopted
Budget
$ 15,000
8.1i' 000
116,8Bi
'
Remarks
Finance and Public \o/orks Committee recommt=nds an
fncreas~ ~f $15,000 to cover costs of a manage~ent
audit.
Finance and Public Works Colllmittee recomm~nds an
Increase of $10,000 to cover increased postal rates.
Flnanca and Public lJQrks Cr.cynittee recC(Mlends the
addition of one Tree lrlm/Line C~earer position and
one Tree Trim/Line Clearer Assistant position for
street tree trimmirig.
finance and Public Works Ccmmittee recommends ar.
Increase $34,884 tn ~ontract servlc~s for st~eet
tree tr imm in~,
I .
~~I'Jf!... 1~ 19'lP
...
RECOMMENDED CHAHG~S TO PRELIHlNARV 1978-79 BUDGET --~~~----~--~-----
EXHIBIT 8
Page Two
Prel irninary
Budget Oepartme~t/Oivislon
Pc:ge Subprogram/Account ------~---------
1978·79
Pre! iminary
6udge t
373 SOCIAL SERViCES ADMINISTRATION
460
ltS7
Human Services Contracts
Speci~l Expenses
Senior Adult Services -Tota 1 Expend 1 tu rc;:s
Human Services Contracts
Special E><penses
Human Serv t ces Contracts
SpeC:al Expenses
RECREATION
Physi~al and Sports
• Employee Services
Revenu.es
AdmissIons
RECREATION
Golf Course H~lntenance
Professional Services
46J ~IGHT & POWER
Administration ~nd General
Professional Services
$ 3801250
43~720
4231970
426,470
93,849
45,820
0
39,0CO
Change
s 43,720
(43,720)
2,500
!8,000
(4,]10)
( 2,300)
50,000
1978-79
'-.dopted
B:.Jdget Remarks ------~------------------------------------------------~--------
$ 423,970
0
4261 /_j'J(\
44~,470
89,139
43,520
18,000
89,000
Fin~nce and Public Works Committee recOT~ends the
transfer of the Senior Adult S~rvices subprogram to
the Human Services contract for Senior Co~rdinating
Counc:;i 1.
Finance and Public Works Committee recommends an
increase of $2,500 for a Joint North County Out
Patient Drug Clinic perC(" neil action of May 1~ 1978.;
Finance and Public ~/or~s Committee recommends an
increase of $18,000 for con~ract services with
Fair Housing, Incorporated.
Financ;e and Public Works Committee recommends the
deletion of .67 person year for a temoorary monitor
for the tennis court reservations system and .a
corresponding de~rease in de~~rtment revenues of
$2,300 due to the deletion of the tennis reservation
fee.
Finance and Public ~/orks Committee recommends a.1
!~crease of $1B,C00 to provide for the golf
· consu 1 tan t contl'ac t.
Finance and Public Works Committ~e recomme,tds an
increase nf $50,000 to provide for special .outside
legal fees for litigation of C.cntral Valley Project
Powe( Supply Allocation.
•
. RECOMMENDED CHANGES TO PRELIM HIARY 1978·79 BUOGIT .
EXHIBIT B
Page Three
Pre 1 im i nary 1978-79
Budget Oepartment/Olvlston Prellmtn~ry
Page Subprogram/Account Dud get --
48'3 LIGHT & POWER
Revenue
Customer Sales $13.627~679
535 GAS
565
Acquisition & Constructlo~
Material~ ' 161,720
CAPITAL IMPROVEMENT FUND
Civlc Center Lobby
Improvements
Borond~ Lake lmprov~Pn,~s
Sand Hill Road Landscaping
Senior Center Developments
Foot.hills.Fire·Management
District Park West of Alma
Study
Street Pav~ment Markinps
Housing Acquisition
Land Bank/Lytton Gardens
15~000
56,000
7,000
90,000
0
a
. 100,000
380,000
0
1978-79
Adopted
Chtlnge Budget
$' 24]3 ~000 $14,100,679
. (25,000) 136,720
{15,000) 0
(56,-000) 0
( 7,000) 0
56,875
37,000 183,87,
50,000 50,000
101000 10,000
(50,000) 50,000
(1 ~7 '000) 253,000
90,000 90,000
Remarks -------
Finance ~i.cl Public Works C·:xrvnittee rc<:ommends an
increase in electric utility rates to cover
increased operatins costs since Ju.ly 1, 1976 pe1·
. Council action of M~y 22 1 1978.
Finilnce ar.d Public \olorks CommlttP,c recommends a
decrease In materials for acquisition and construction
-activitlrs ~sa portion of lhese wl 11 be financed
as part of a utl1 I ty rcven~e bond.·
Finance ~nJ Publfc Works Committee rcc~nonds
deletion of funding for these projects.
Finance and Pub 1 I c Works Corran it tee recornrne'ld s an
Increase 6f $5~,C75 and a reallocation of $37,000
from the Community Developllent Grant for this project.
Financ•e and Public Works Committee recommends an
tncre~se fn funding for these projects.
Finance and ?ubllc Works Cornmlttee rec-?tnrnends a
decrease of $50,000 for this project.
Finance anG Public Works Committee rec~n~nds the
reallocatl~n cf Community Development Grant funds
to the$e two projects.
RECOMHENOED CHANGES TO PRELIMINARY 1978·7~ BUDGET
EXHIBIT B
Page Fo·1r
Pre 1 im l11ary
Bwdg~t Oepartment/OivJsfon
1978-79
Preliminary
Budget __ P_a~g~e _________ s_u_b~p_r~ram/Account
Retiree Health Premium
Reimbursement; Government
Code Section 2.222.85 amendment
to PERS' contra~t
UTILITIES DEPARTMENT
E,l E!C t r l c Fund
G:.:~s Fund
Capital Projects Fund
Contingent Fund {bond reserve
and legal fee·~)
Change
$ 36,240
'475,000•
430,000~
500,000 i
295,000,
Revenue·aond Proceeds . 1 , 700,000 :
'.
··~--···~ -.·
1978-79
Adopted
Budget
'
Rc;nilrks
--~--···---------~------
Fin<:il~ce and Publ i~ \.!orks Co-~1..':little rcccmilends that
quarterly health pre~ium reimbursement plan recently
bwthorlzed forth~ SEIU re,, .. ·~nt<H!0n unit should :;,e
e:<tcnded to current .-et i ree:. 1·mo retired frC\'71 City
sr.!rvice prior to Apri I 1, 19/8 and that retiree rates·
for City [;'np kyee">' Hea I th P 1 an coverage be I ncr eased:
to $20 per mo~th for retiree and an additional !
$46.16 per mon:h for family coverage to more nearly :
reflect plan charoes. These changes, lotal 1 ing i
$36,2~0 wi II be transferred fro:n ·the Contingent Accoui
Finance and Pub! ic ~Jerks Corrmittee reccmnends
amending the City PERS contract to ~):-ov ide for
GovrrMlent Code S~ction 21222.85, a 3% to 15~
penslon ln~rease for safety E'mployees who retired
prior to December 31, !973. Effective date of
amendment July 1, l979.
Finance and Public Works Committee recommends the
is~uance of a utility revenue bond 'o prov;de
financing for the purchase of the Barren Park, Sil~a
Avenue, East Bayshore/Laura Lane gas and electric
systems for construction of the fourth floor of the
Palo Alto Civic Ce,·,ter and installation of·~ third
elevator in the Civic Center, and that the consulting
services of Bartle Wells Associates and Joqes, Hall,
A Ill & White be obtained to market a utll ity revenue '
bond.
Pre 1 im i nary
Budget Oepartment/Otvlstori
___ P_a..;;;g_e ___ Su bp rog ram/ Accau n t
Proposition 13'Conttngenc'y
Plan
'·
S~~6ia1 R~~enue·~unds ', :·
Federal Rev~nu~ Sharing
·-·
..
1978-79
Preliminary
Budget
··: ..
Change .
.. 1978-79
Adopted
Dudget
. 'l , . . . . ~ .. . .. . .'.
"
·· Thl~ ·rtein tsa~: ~o.· b~dgeto~ Tmpa~L
. . ' . .
,•I' ....
.' ...
. ,:
' .
·' :
Remarl<s
,'r'l.
EXHIBIT B
Page Five
'
Flnauce and Publfc Works Com.11lttee reco:-r.nends by
unanimous vote that Council adopt staff's f'!1ase Orre
Contingency PI em P.ccom~end at i or.s, us i r.g $I r:1 i 1 I ion
of t~s General Funci Reserve. coupled wfth a deferr~l
of non-emergr.ncy, Joc'3lly-funded Cdpi tal improvement
yrojects ($1.3 ml! lion) and a decrease itt the Contingent
J\cccAtnt ($\ .2 mi 1 I iotJ) to cover the r~venue los.<:-••
for 1978-79 in I ight of the pass~ge of the Jar~is
Ga,)n Initiative on Jt..ne Gt 1978 •
:Finance and Public Works Committee rec~~ends
approval .of aJ1acatlon of Revenue Sh~ring funds for
· 1978·79 as follows:
Pol Jce Department
Police F~eld Services .. $280,000
' . . . .·~--~~--~~~~---~-~-~~--·~~--~--. i . . ' . . ' . . . . ' ~ ... ' ~ ~ : ... : ·. . . ' . . . . . .
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JCJ Do. PTE 75:_· .~u~ e.> ·r~ j9.?P. ,:.·~·: · .......... ·
Prd fmfnary
'ludget Oepartn1ent/O lv is to~
~--P a....':s~e ____ .~u b~rog ram/ Aceoun._~_:.
' . . ~ '
:'RECOMMENCED 'CHM:GES TO PRELIHlNARV 1978-79 '8UQGET
1978-79
Pre 1 fm I nary
Budget
. ·,
Change
1978 ... 79
Adopted
Eludget
EXHIBiT B --Pag~ Six
Rcm~rk~
'----~---------------
The rinanee and Public Works C~lttee recorrvnends the following posttron title changes/reclasstncattons In the respective
departments. It wiJl 1ot be. necessar"y tc appropriate addltlonal funds \Jr these changeso
..... ~ ..
#0 •
~epartment/Divrston
Pub 1 i c l.'t<rk!:t
Pulll i c Works
Pub 1 i.: Works -
Planning
Eng i neert ng
Parks
Refuse
Positlon
Assocfcte Engfnaer
General Clerk B
Associate Engineer
~li'lp/Chart .
. . Draftsperson ·
Phnning -Transportation. , · · ·.. . .. Associate Engineer
Socia 1 Serv J ces -Ri!!r.reat I o~ ·· .. · · .. · · '· Gangmo\o~e r Opera to~··
I.
. I ' ,· .·:
,,.,·
77-78
i.
1 •
1 •
.2 ••.
~ J.
l.S
Position
Pd ncf pa 1 Eng I ne6r
Genera. Clerk A
P~!nclpaJ Engineer
Graphics SpeelaJtst
· Prlnelr~l Engineer
·, ·· Sp;-~"lder Sys ttm .
Repairer
Golf Course Equipment
I> • :'
Mechanic .
GQlf Course Halntenanee · · Golf Course Maintenance . '· ;, ·Ass l stant · lt.S ,: ··. . . . Person
Uttltttes .... Llght & P~er· · · .. · .. ·"· ·. Astoclate Engineer · .. : 4. '. ·.·.: ·. ·Principal Engineer
Ut11ltles·-\Jater-Gas-.Sewer · : · , .·. · Utilities lnst.!lllatlon Utfl ltles Instrument
'.
. . .
... :·... .. Technician l~. . Technician
· ·· Assocfate Engineer 2, · . ·. Prlnc[pa1 Engineer
· . · ~JQ.C P 1 ant Opera tar 15. · · ' · WQ.C PI ant Operat1or ....
', ... ' . ..
. . . ... ..
,! .
~ I I
' '. :· . . . . . .
''' -~··· ·~ -··-:····'·." '~ ~ I 0
., . ~ , ... , ,' "' ·, I ~ ' ' 'o •< • • f ' 'o'' o : o > '' o o } ~: .'• ' ; • ' o ' •? . ' . . . . ... ' ... '
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.• ·.· . '.··· .• . . . •. ·'··
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4 • • '• • ' •• •t · .. ' :: ..... ·,.
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. . . . ,' :·.·: .. .···
'78-79
1.
1.
1.
.• !
. (
2.
l.
1.
s .
4 .
' .
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( .5)
.s
. ! •
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'A [)OPTED-J"uAJe_ J't ;q7p
RECOMMENDED CHANGES TO PRELIMlNARY 1978-7~ BUDGET
EXHIBIT 8
Page Seven
fnd im i nary
Budget Departmenl/Divtsion
-~-P_a_,g=-e~ __ ._2ubprogram/Account
1978-79
'Pre~ im I nary
Budget Change
1978-79
Adopted
Budget Remark3
Staff recommends reappropriation of 1977-78 Utilities funds for the following activfttes.
469 LIGHT & POWER
Arlministration & Gene~al
Profes5lonal Services
473 LIGHT & POWER
477
487
E.1g I neer i ng
Professional Services
LIGHT & PO\~~R
Resource Conservat i c~i
Technical Services.
ll GHT & POHER
System Acquisition. &
C'ons t ruc:t ion
-~1a te r i a i s
$ 89,000
10,000
13,866"
626,327
$ 16,000 $105,000
li3,600 53 ,6oc
6,000
166 ',,11,, ~ 792 ,327'
Projected increase In legal services regarding
Santa Clara alloeatiOil of ·centr-al Valley Proje::t
power c;u;::>ply.
Projer.ted increa!ie in engin~eri119 and consultif'lg
services regarding Santa C!ara allocation of Central
V~lley Project power supply ($6,500), delay of
r~search. project· relative tc we~ther-sensitivity of
system demand ($4,000), and delay of transformer
load management program by investigation of various t
methods of impleMentation {$33, 100).
Technical services for heat-pump study Instrumenta
tion and monitoring delayed by l~te receipt of
project contract ($6,000).
Study regarding number and iocgtion of capacito~
banks delayed by change in engineer!n~ personnel
($29,000), WJ llO'tl Road primary substructure delayed
by approval cf project ($20,000), Hg(lOver Feeder
cables and switches delayed by p~nding !nvestigPtion
of conduit obstructions ($100,000), and West Bayshore
underground cables delayed by substdt ion feeder tests
and repAirs ($!7,000).
: , .. 71 s 'A DO PTED-:J"C-~~e_ J't ;q7p
RECOMMENDED CHANGES TO PRELIMINARY '978·7~ BUDGCT
EXHIBIT B
Page Seven
Pre 1 im i nary
Budget ~epartment/Oivtsion
Page Subprogram/Account -----=-----
l978-79
·Pre1lml nary
Budget Change
. 1978-79
Adopted
Budget
'
Remarks
Staff recnnmends reappropriation of 1977-78 Utilities funds forth~ fo11owiny actlvftles.
LiGHT & POWER
Administration & Gene~al
Profess:onJl Services
473 liGHT & POWER
E..1g t neer in~
Professional Services
477 LIGHT ~ POWER
487
Resource Conservat i or~
-Technical Services
LIGHT & POHER
System Acquisition. &
C'ons true t ion
-Materials
$ 89,000
10,000
13,866'
626,327
$ 16,000
43 '600
6,000
166,000,
$105,000
53,600
.•
1,,866
"70? ., o')"J'
,~ .. ,.,~ .. ,
PrQjectcd increase In legal services rc~arding
Santa Clara allo~ation of Central Valley Project
power supply.
Projected incrcaie In engineering and consulting
services regarding s~nta Clara allocation of Central
V~l1ey Project po~er supply ($6,500), delay of
research. project· relative to weather-sensitivity of
system demand ($4,000), and delay of transformer
load management program by investigation of various {·
methods of imple~cntation ($33,100).
Technical services fol' heat-pump study instrumenta
. cion and monitoring delayed by late receipt of
project contract ($6,000).
Study regarding number and location of capacitor
ba~k~ delayed by change in engineeri~g personnel
($29,000). WJllow Road primary substructure delayed
by approval ~f project {$20,000), Hanover Feeder
cable~ and switches delayed by pending Investigation
of conduit obstructions ($100,000) ~ and West Bayshore
underground cab 1 es delayed by substation feeder tests
and repairs ($17,000).
I
:1!
I
I
I
~DDPTED J ,~ Jt;?P
RECOMMENDED CH~NGES TO PRELIMINARY .1978-79 BUDGET
~~------------~
EXHIBIT B
Page Eight
Prelininary J978-79 1978-79
Budg ~ t Dcpartmcn tiD iv is ion 'Pre 1 im i n~ry Adopted
---~ag_e __ Subpr_o.:::..g_l·o:.._":n_/_A_c_c_o_un_t ________ ou_d_g'-e_t ____ C_h_a~ng_~---Ru_d""""g_e_t _________ ~----K~em __ ,a_r_k_s ____ ~---
487 LIGHT & Pl:1,.,rER
System Acquisltio~ &
Constr~.,-tion
Equipment ~urchase
& Rent
487 LIGHT & POWER
System Acquisition ~
Corjstruction
-Facilities Acquisition
50'3 \o·iATER
517
Water Transmls~ion
Maintenance
-Techntcz~ ~ervices
\o.'A'~ER
Acquisition ~ C~nstruction
-Facilitie5 ~quisltion
2Z,OO!.. 4,525 26,525
$ 27,000 '$2.52,364
'.
8,197 10 ~0 ., .•
' J;/;/t
83.,200. 103,200
·,
7" . I • -.. ~ -·~ L.o. • I
t'urchasc of i Tndust:rial analyzer, 1 regula~.-<:!d
p~lwer supply, 2 pulse generators, 4 5-T house jacks,
and 4 hot jumper's delayed pending research on
aval Jable equipment ($4,525).
Delay of substa,ion gfo~nds resurfacing due to bac
weather and engineering personnel 'change ($20,000),
and de~ay of substation load-shedding refays due
~o change in engineering personnel {$7,000).
.,·Delayed repcSfrs .to a 70-horse power motor ($1,300)
and roof and fence repair~ et two water receiving
station ($1,500).
Sand Hill Road··lmprovements ($15,000),-and,finaJ
payments on East &ayshor~ Frontage Road water
. main ($5,000).
..
I'; -nDoPTE-D-~~AJL Jt./ J'l?'F rr / RECOMHENDED CHANGES TO PRELIMINARY 1~70·79 BUDGET
EXHIBIT B
Page Nine
Pre 1 i m i nary
Budget Department/Division
P.Jge S:..~bprogrzn/J\ccount
------~---------
523 GAS
Adr..in1stration & General
Prr.fessianai Sarv ices·
523. Technical Services
535 GAS
5Lj8
Acquisition & Constru~tJon
Materials
Si:WER
Treatment & Dts~csa!
Operations & M~intenance
Techni~a1 ~ervlces
553 SEWER
Collection ·S~stem.
Operations & Matntena~~e
Supplies
1978-79
Pre 1 im i nary
.~udget
$ 25,000
2,688
136,720
4,400
$
1978-79
Adopted
....
ChanQ: __ ~ __ . __ B_tt_.d_g_e_t __ --------~------------R_e_m_a_rk_s _____________________ ___
10,000 :$ 35,000
2,500 5,188
5,665 142,385
22,000 70,800
2t,025 8,lf25
Leg a 1 fees for services accrued, but not y~t ) i 11 ed
related to P G t E rate cases.
Delay of safety fnformation mailing to gas
customers unti 1 requirements received from Federal
Office of Pipellne Safety Operations.
Cathodic ProtActi~n work on mains and services
delayed becau~e of the ~athodic Protection Engineer
position vacancy ($2,365), and T~nnyson Avenue 211
PVC mal~ which ~ill ~egin early in 1978-79 ($3,300).
Equipment maintenance for Bird Centrif~ge parts
($12,000), and norr Ot!ver sludg~ disintegrator
. ?arts servlclng ($10,000). Completion delayed pa:n
purchase orat.1· d~adllne.
For root iMtrusion control chemicals In the Footh111s
c:.rea. The method 1 must be changed frcm the 11 soak 11
method to the 11 foa.-n 11 methcd because of the effects
of the drought and the steep slope of some of the
mains.
{
......
,.. .... ,~ ... I'~-·c ADO PTE'[)-:::.YL(Ne.. ~~ 19?i'
RECOMHENDED'CHANGES TO PRELIM(NARY 1978-'l9 BUDGET.
~_:~d a~ !-iJ
Page Ten
Pn.n ::oli nary
Budget Department/Division
1978-79
Preliminary
-· ... ···"" __ ?J.....;c'-,e ___ .Su bor~..:: ra:n/.'\cccun t Bud 9 e __ . t ____ ...:..C h_a_n~.=._..:__
556 SE 1rfER
Acquisition & Construction
Equipment Putchase $ 26,400 $ 6,500
556 -Faci 1 itle~ Acquis~tlon 34,200 5,000
l978-79
Adopted
...
Budget Remarks
--------·--------------~--------------
$ 32,900
39,200
Purch£Jse of 5helvlng and storage compe:u tr.:ents
for the Water Quality Control Plant de1ayed past
purchase order deadline.
Contract construction related to Sand Hill Road
project.
RECOMMENDED CHANGES TO HUNIC" AL FEE SCHEDULE 'iY 1978-79
Depat t~ent/Division
fee
lA BUDGET AND STAFF SERVlCES
REAL ESTATE DIVlSION
Processing Fees
Easeme~t Vacution
Residential
Ncn-Residential
Convey6nce of permit or other
right in real estate to cure an
en,:roachrnent or. to City-owned property
Resldential
Non·Residential
Consent to assignmen~ of lease
or sublease where City is lessor
Consent to hypothecat!Qn of lease
hold where City 1s les~or
POLICE DEPARTMENT
Licenses/Permits
Auctioneer
B i 11 i a rd Rooms
6 POLICE DEPARTHENT
l :censes/Pennits
Interstate Solicitor
Interstate Solicitor Renewal/Yearly
Current Fee
0
0
0
0
0
0
500.00/year or
100,00/year
25.00/year
10.00/filing fee
0
Reccm.'Tlended Fee
$ 75.00
150.00
7S.OO
150.00
150.00
JSO.uO
!)00.00/year or
100.00/day
50.00/year
10.00/filing fee/
lndlvid1.1al
4. 0.01 i nd tv i dua 1
EXHIBIT C
Remarks ---
The Real Estate Division reGommends fees
fo1 processing real estate transactions
for the direct benefit of a specific
party. While these fees are not adverse
to the interest of tl1e C 1 ty, they do not
directly benefit the City. ThesP. fees
represent an estimate of staff resources
used for individual transa~ti~ns and are
in line with fees charged for similar
activities by other departments.
Change only to corract word:r,g.
Increased fee reflects costs to provide
lnvestlgatlon/1icensing.
Clarlfles that fee is per each individual
sol lei tor.
A new f~~ 1s recommended to reflect Gosts
to provide service.
EXHIBIT C ..
Page Two
RECOHHENDED CHANGES TO MUNICIPAL FEE SCHEDULE FY 1978-79
Page
D~~artment/Division
Fee
6 POLICE DEPARTMENT
Licenses/Permits
Private Patrol Service
Per Employ'3e
Taxicabs
Sightseeing
Tran~podation Vehicles, All 0ther
First Vehicle
Each Additional Vehicle
8 PLANNING DEPARTMENT
Zone Change
10,000 sq. ft. or less
over 10,000 sq. ft. up to one acre
over one acre
9 POLICE DEPARTMENT
Taxicabs
Driver Penni t
Driver Permit Rene\'ial
Street Closure Penmlt
Class, A
Class B
Current Fee
10.00
5.00
0
0
100.00/200.00
150.00/300.00
200.00/400.00
10.00/fisca' yr
5.00/year
S.OG' s.oo
Rec0.Til1ended Fee Remarks --------------------------------------------------
0
0
100. OO/y1~ar
20.00/year
500.00
500.00
500.00
10.00/4 yr. p~rmit
10.00/4 yr. permit
100.00
5.00
It is t·ecommended that this fee be deleted
.as private patrol ernployee~ .::1re licensed by
the State of Ca 1 i fon1 i a
It is recommended that this fee be deleted
as this c~arge ~ill b~ covered in :he
new section of Trnnsportation Vehicles
These new ~ees are recommended to cover
costs to provide investigation/! icensing.
Experience has shown th<lt size of land
parcels has 1 ittle affect on the amount of ·
staff time reyuired to process applications.
Increased fees are rP<O,nmended to eliminate
variations in fees and bring the charges into
1 i ne with costs .
Fee rev1s1on will provide for a more
efficient licensing procedures and b~tter
refTE:!ct•> costs to provide such service.
Class A closure refers to parade. Increased
fe~ will partially defray actual costs
i l"l ... urred.
Page
9
10
12
RECOM.~1ENDEO CHANGES TO HUNIC l PAL FEE SCHEDULE f't'. ~q78-79
Department/Division
Fee
POLIC~ UEPARTMENT
Self Defense TeQr Gas Permit
POLICE DEPARTMENT -
ANIMAL SERVICES
Fees for Animals suspected of
having rabies
Impounded Animals
Antmals bro,~ght to shelter by '.>Wner
lm!)ound Fee5
Licensed Dog
Un 1 i cen~ed Dog
Special Impound Fees-Foothills Park,
Baylands, Byxbee ?ark
Licensed Dog
Un l i censed Dog
PUBLIC WORKS DEPAP.T~ENT -
ENGI~EERING DIVISION
C~nstructioo tn public
rig h t-of-.,;ay
~ertiflcate of Compliance
Current Fee
0
Feed and Care
2. 00/day
2.00/day
Feed and Care
2 .00/da·t
2.00/~ay
Feed and C11ore
2.00/day
2.0iJ/day
3% of contract
work _ ..
1 0. 00 min I mu11
0
Rer.orrrnenr.:-::d Fee
25.00
Feed and Care
3.00/day
3.00/day
reed and Care
---r:·oo/day
3.00/day
Ft! ... d and Care
3.00/day
.3 .00/day
3% of contract work. • .
20.00 minimum
25.00
EXHIBIT C
Pd~e Three
Remarks
Recorrffle~ded new fee (stat~ mandated
permit).
...
It is recommended these fees be increased
to cover the increased costs of providing
such serv i ccs. Impound fees wi 11 not
change.
Fee inc~ease is recommended to cover actual
staff resources required.
A new fee is recommended for processing
of trans3ction~ which, while not adverse to
City interests~ directly bcnef1t the
property owner.
. .. . " "
_R .. E C:;..:OM ........ M E;;;.;.H.:.;;.D...;;;<E;;;..D _.C;.o...H...:.A N;_;,.G;;.;:' E:..:..S._.T.;..;O-....,...MU,_,N,....I ..... C.,;...I P_..A,..L,_...F Ec...;;E'---'-5 ~ DU ~ E; fY, } 27 ~:J.)_
Page
21
bepartment/Divlslon
FeP.
PUBLIC \-JuRKS -
REFUSE FUND
~efuse Disr~-~ Ara2
Passenget Cdr or station wagon
Passenger car or station wagon
>vi th trailer
Truck. pickup, ar panel del Ivery
23 SOCIAL AND COMMUNITY ~~RVICES
Admissions
Performing Art~ Admissions -City
Produced p,,tfonning Ar'ts Activi tics
Commi.in! W rhea tre (Adu 1 t Pr,'Kiuc t ions)
SinglP. Admission
Adults
Persons under 19 or over 65
26 REGISTRATIONS
Registra~lon -Late Fee
Current Fee
Resident Rate
.so
.so
.so
Not t\) exceed
$3.60
$2.00
0
Reccmnended Fee
Resident Rate
.75
. 75
.75
Not . to exceed
$3.75
$2.25
2.00
EXHIBIT C
Page Four
Remarks --------------------
An increase in resident rat€s is recommended
to provide for the cost of disposal
opP.rations.
The change in title excludes independent
performing arts organ!zation$ from J:..eing subJeCt
to the Hun:cipal Fee Schedule in setting their
ticket prices. Their prices \<Ji II be arrived
at through negotiations with staff and 1 isted
in City contracts. This practice currently
applies to all indepenJent performing organiza-
tions except the Palo Alto Players, and the '
intent of staff is to be consistent in this
matter by !ncludlng the Palo Alto Players.
When performing arts octivities ~re fully City
p~oduced, as opposed to contractor produced,
the Municipal Fee Schedule wi 11 apply. This
change was discussed in a memo to F & Pw
on April 16, 1978.
The change in ticket prices is to accommodate
the additional surcharge for the Box Office
fee.
This fee Is recommended to discourage late
registration which is costly in terms of
staff resourc~s required for processing late
registrations. The fee will be charged to
a11 pe~~o~s registering after the close of
mail registration.
,
'
Page
Department/Division
Fee
RECOMMENDED CHANGES TO MUNICIPAL FEE SC fH::DU I .. E FY 1978-79
Recommended Fee
26 REGJ~TRATIONS
28
~ecreation Actjvities
Elementary After-School Specinl
Interest-C1asses
Elementary Sp0rts Program
RENTALS
Facility Rental/Reservations
Class I· City Use
0 2.00 10.00/registr~~t
0 5.00-20.00
A. ro1· official City activities, no charge for basic faci 1 ity rental, equipment,
or special uses.
B. Priority given for all space.
C. Tha City may co-sponsof activities of other 0iganlzations which serve
~ignificant municipal interest.
Cluss
A.
B.
c.
Class
A.
B.
c.
I i Governmental Agenc)
No charg~ for basic facility rental.
,\ll fees .for attendants, equipment rental and special uses wi 11 be charged.
If a fee is charged by the agency for the activity, basi~ facility ratec
wil I be charged.
I I I A 11 Ott.~r G ro'JPS, Persons or OrganizatIons
8aslc rates apply.
A 50% service charge wi II be assessed on all fees where less than 51% of
activity particlp~nts are Palo Alto residents.
On 1 y non-pron t, tax exempt organ i ~at Ions or goverrvnenta 1 agenc i ec; nay
charge fee or request donations.
Class IV Non-profit Corporations (Reduced rates)
h. Non-pr~fit organJzations may petition in writing for reduced rates. Decision
on petition will be based upon criteria established by the City. Rates may
be reduced up to SO% of the baste rates.
EXHIBIT C
Page Five
•
A ne'o1: prosram con·~cpt of lo'.-1 r..ost classes
•
for ele:n;:.nt.ary ch:ldren is .·econ.me1\ded. Tnis
program is intended to provide opportunities
for all children to p,=1.rtlcipate in instruct:unal
c las se:; and prcg ra:ns by reducing economic
d n d g e og rap h i c b a r r i e r· s .
A nsw fee range for regis~ration in elementary
sports programs is recommended to off~~t
cost of the program.
These rental classifications incorporate
ad~inistrative practices for the faci 1 ity
reservation subpr~ran., , t provides methoos
to encourage non-City programming in City
facilities w:1ile assessing fair charges
based upon ability ~o pay. Basic facility
rental fees have no~ been changed and remain
~lightly below the average cost for municipal
facility rentals in th~ region.
RECOMMENDED CHANGES TO MUNICIPAL FEE SCHEDULE FY 1978-79
Depa;trnent/Divlsion
EXHIBIT C
Page Six
• •
Page Fee Current Fee Recanmended Fee Re":'larks --~~------------~~------------------------~----~~~·-------------------------------------------------------------
28 RENTALS
30
30
Facility Rental/Reservations
food/Beverag~ Fees
t\entdl involving food/b,everages
Park Rentals
Open Space Ar~as (Bayland~ Multi
purpose rield and El Camino Park
Multi-purpose field)
RENTALS
Rental Facility Attendant Charges
Custodial Services
Custodial Services-Overtime & Holidays
Park/Gymnasium/Building Attendant
Park/Gymnasium/Building Attendant-
Overtime & Ho1~days
Damage and Cleaning Oeposlt
RESERV~.T! ONS
Tennis Court We~Kend Reservations
0
4. OC/ hour
G.oo
0
4.00
0
.so
Additional fee of
~.00/per hvur
4.00/hour
8,00
12.00
a.oo
12.00
100.00/ev"nt
0
This recommended fee covers incidents of
spi 1 lage and staff resources required for
clean up.
De 1 e t ion of this fee 1 s n .. cOT•mended with
the exception of the two designa~ed areas.
The fee ·joes not perrni t exclus · 'e use, but
is only an indication of use by a group of
25 or more. H01·1ever, the permit process
will be continued to control group park use.
Enforcement of the fee req(' i rements for open
space reservations ln community parks,
particularly by non-residznt gr0\.1ps, is not
feasible unless staffing were to be
substantially increased.
An increase in attendant charges is
recDnmended to cover actual costs incurred
. for services.
Elimination of the tenrds reservation fee
system is recommended by the Palo Alto TP.nnis
Advisory Board. The newly installed system
of chalk boards and racket racks is currently
providing ~ufficient regulotion of court
use \T'i thout the need of an atvnd~nt or a fee.
1
• •
ct'\
v
" ,...::
\"\ _,
<.J
c-
....
'._ .. _ ..
M E M 0 R A N 0 U M
TO: Finance <1nd Public \~orks Cc.mnittee
FRCH: lawrence M. Moore
SUSJ£Ci: Frrata Sheet for 1978-79 Preliminary 8udgct
The following errors were discovered In the 1978-79 budget doc~mcnt after printing.
41
65
(.8
so
I} l
I ~3
157
189
273
275
276
':.77
2R3
:309
332
55('
373
'\3)
,.77
514
517
523
556
559
560
City Tru1s u rcr
Personnel
Pcrsonnc I
Personrw I
Communi ..:0 t ions
Bui !ding Maintenance
Equipment M~lntcra~ce
Public ~/orks-
En•J inccring
Public \/orks-Streets
Pub 11 c \lor ks-Po!rks
Public \-l(•rk5-?uks
Planning
Planning
Planning
Planninq
Planning
lnspectlon<ll s~rvlces
Poll ce
Fire
Social Service:;; t1dml n.
Re:cree~ t ion
llgtlt anrl Power
Watt!r
Wat\ir
G~s
Scwflr
Wat~r·Gas,-Sewe:r
Water·.Gas -$cw~tr
Loc<Jt I on
f'nr<J. l, I inc
Para. 4, line
Para. · lj, 1 l nc
Pare?. 3, llnc
Par<l. 3, line
Para. I, line
Line 1
line 6, colufl'n 3
$602,090 should read $6~6.667
$~),910 should r~ad $46,910
$14,729 should read $14,14~
$66,902 should r.::aa ~65,902
$36,96~ should rcBd $32,115
$972,124 should read ~973,12~
Oir., Bldg. & Equi[L llaintcnance
should read Di;~ Bldg. t Equip. s~rvs.
$19,357 $hou1J re~d $11,537
Para. 4, line l $41,608 should read $41,308
I ine 2, co1~mn 5 $97.795 should read $92,795
Paia. 1, line l $9,y~9 should rc~d $!2,359
L\1e I, column 3 $8,439 should re~d $10,949
Line 6, column 3 $9,8~) should read $12,353
Para. 1, line 1 $8,439 should read $10,349
Line 18, CQlumn 5 6 should r~ad 7
Line 20, column 5 2.5 sh~lld read 2
Line 22, column 5 .5 should read 0
Line 3, column 3 $2,125 should reJd $2,075
line 7, column 3 $95,703 should read $9?,653
l.lne I, column 3 $75,324 should t'ead $73,195
Line 7, col~mn 3 $a6, l74 ~hould read $84,045
Para. 1, line 1 $75,324 should read $73,195
Para. 1, ITnc 1 $16,766 shoolc re<ld Sl5,652
Ll~~; I, colull'ln 3 $1!>~766 snO\lld re<ld $14,702
Ltn~ ~~ eol•Jmn 3 $16,716 should read $15,652
Para. l, liM \ $15,766 should r'ead $14,702
Une 'l, column S l s~ ld read Z
L lne 5, c:ol1.1mn 5 I ~hol~l~ read 0
Line 8, ~olumn 5 0 sh~ld reaj 1
lTne 9, column 5 3 shou Jd read 2 ·1
Llne 28, column 2,4 $58,700 should re~d $30,000
Line 28, column 5 $73,475 should read ~30,GOO
Line 29, col~n 2,4 $87,400 should read $~3,700
Line 29, c.olum:: S $116,,91;0 !\hould reild ~73 ,475
Para. 3, line i $1,642,721 should 1·ead $1,729,955
line 7, column 3 $404,710 should read $405, llCl
P,'lra. 1 , I I ne I $58; I 34 shall d read $57 ,362
Par.a. J, line 1 $53,038 should read $53 ,Q36 .
hra. 3, line 1 Decrease $09,164) should read Increase
l,nsert 11M 8 Ac!ju5tcd,.$6i',O~O; Prc.po$1!d'-$R3.'WC -. ·
F'lei.ll t.lc,;· Ac:~u.ts It I on lnc:rease -$16 ,20C
La$t Para., line l $~ 12,140 .should read $122,140
Para. It, line 1 $20,225 should re~.d $28,255
Llne.·26, column 5 1 should.read 0
ll,., 7, column 5 15 shou \d rud 1 ~
line 15, col~mn $ 7,. should re<~d 73
P<I(Jc l1) \a was ln<~clvP.rten t ly exc i uded f rcrn ~he 1978-79 ~~got and T s a ttac;hed here to.
/oJ"~;h l.HK/D~u • ;...;t),..
AI tach:nent
• •
1978
CITYOFPALOALTO -----------~
HONORABLE CITY COUNCIL
Palo Alto, California
1978-79 Annual Budget
j\\embe1·s of the Counc i 1:
Transm: tted herewith is the Pre! iminary 1978-79 Budget. This documer1t is my recommended program of service for
a II genera 1 and :.1 t i 1 it! es operations and capita 1 improv.o,ments for 1978-79. The services dnd programs ar~d the
re.sou:ces nece~s<1ry to deliver them ore recomnended after extensive revi-3w and discussion at several levels
\·:ithin the orgc.niz<Jtion, During t'~e next t>vo mo:1ths the 1978-79 Budget wi;l be discus~ecl in considerable depth
\·l:th the Finane~ and Public Works r:omiLlittee. Durin9' these reviews, the staff will exr:,lain in detail th~
contents of this document and provide w~atever supplemental information may be necessary.
The Preliminary 1978-79 Budget proposes the fntra-organizatlonal transfer of two municipal activities. I~
1978-79 the golf course will be transferr·.d from the Park:; Divisivn of the Public \4orks Department to the
Recreation Department of Social ?nd Community Services. This transfer is in conformance with City Council direc
tion to improve the overAll coordination and operation of golf course activities. The second transfer Involves
rr •. wing the lnspectional Se~vices Division frcm the Public Works Department to the Pl.:mning.and Community Environ
ment Department. This t;·ansfer wi 11 combine 1 ike functions and more effectively uti 1 ize municioal resources ..
1978-i9 Budget
The Preliminary 1978-79 BtJdget proposes total General Fund expenditures of $21,915,531, an Increase of
$1,443,546, or 7.05 percent, ove~ the Adjusted Budget for 1977-78. This budget makes provisions for employee
ccmpensation plan changes and shot1ld not require supplemental <?f)propriations for this purpose during the year.
The r~scx.zrce$ recOOl!Tiended are adequate to preserve existing service levels and only modest service extensions
or new activitie~ are recanmended.
General Fund revenues f·Jr 1978-79 will support the proposed General Fund expenditures of $21,915,531 and provide
for a $1,030,284 transfer to the Capital Pro.tects Fund for 1978-79 capital projects. Direct General Furd
revenue will be $17,103,134. Property taxe'< will generate approximately $b..f)SO,OOO of this total with the
recanmefldt::d tax rate remaining at $.75. per $100 of assc~sed valuation. Salet. tax revenues wi 11 r1rov~de
approximately $4,850,000 and revenue from other agencies wl11 provide approximately $2,125,000.
In addition to the aforementioned direct General .Fund r~venue, the General Fund wil 1 receive special rev~nues,
net revenues for Utilities and funds from the provision of services to the several utilities. Special revenues
\oJill be received fran a portion of th<:= gasoline tax which is allocated to streets malntP-nance activities .
..__---~------,----1978·79 ANNUAL BUDGET----------~---~
'
---------~-·-----------
---~--------~------CITY OF PALO ALTO------------------
$285,000 ~~ill be received from this source in 1978-79. The total Federal ~evenu~~ Sharing allocation for
1978-79 of $280,000 is proposed for use in General Fund operating programs. Of the $790,000 in Commur.ity
Oevelopmer1t Block Grant Funds allocated to Palo Alto in 1978-79, a total of $76,544 ~~ 11 be ~sed for General
Fund od~inistration of housing rehab! 1 itation. The balance is allocated to projects in the Capital Improvement
Fu :<d.
T(.l~ol nc.:t rcve•1ucs frcm the Utilities Funds \vill pr-ov:de $5,141,422. The Electric Utility will produce the
0'.:->jority of the funds-$4,037,1;_5. The Hater Utility will produce $6l+J,5lfJ. The Gas Utility v:ill produce
$'16~,756; ho•.·:cver, the r~~venue from the Gas Uti 1 i ty is dependent upon receiving rate relief from the Public
Uti I l tics S~1mission (PUC). !f the actual rate relief provided by the PUC is less than that projected by staff.
s!~ff will propose alternatives that ansure the transfer of approximately $460,000 fro~ the Gas Util i~y to-the
GenerJ l Fund.
The Capital lrnprovemcnt Fund has been revie,,.,red in draft form by the Finance and Public Works Committee. The
1978-79 Cap'tal Improvement Fund contains $2,988,426 in new appropriations. $763,500 will be funded by gasoline
tnx rev~r.ucs; $231,470 is fran bonds, as3essrnent districts and grants; and Sll3,4;:6 is from Community Develop·
mcnt Block Grant ;7 unds, The f:>a!:1nce of $1,280,000 \·Ji 11 be funded fr:.:xn the unallocated balar:ce of the Cap! tal
1.-nprove!ncnt Fund.
ihe 1978-79 Budget proposes <ln increase from $l,OOO,IJOO to $:L,OOO,OOO for the Gereral Fund Contingency Reserve
necessary to provide protect io11 for the City. This reserve wouJd be used to provide for unforeseen financial
events. Any use of the reserve would require the approval of a budget emendment by the Council. Assuminq all
revenue estimates are realize~ and expendftures are as proposed in the Budget, the unappropriated balance of the
C01pi tal lmproveme: t Fund wi 1! be approximately $350tc;.:;., on July 1, 1978.
Summary
The Preliminary Budget fl..'r 1978-79 proposes General Fund expenditures of $21,915,531. It is the ~ecommended
program of service for all general and utilities operations and capital Improvements for 1973-79. Preparatl.:>n of
th~ :udget re~reser1ts a substantial amount of time and hard work by the entire organization and I am appreciative
of those considerable efforts. The Bu~5et and Resource Analysis Division has primary responsit!lity for p~epAra
tlon of the Budget and I am particularly grateful to Larry Moore and those tirelAss wonders on l1is staff for
their time and effort. My ~hanks also to the City Controller and his Stoff for their vital support and
c.ooreration.
Respectfully submitted, ~
_ ... -2·;;:? ,r' ..... ~·;:·~~·:.::.:/'::~~:::.~.>'"•' ...
•"' ...... ~ •. -#"JI ...c __,_ .. (....;'·#'"
CH.<\RLES E. WALKER '-~-
Acti~g City M~nager CMR:223:8
--------------1978-79 A~NUAl BUDGET-----------------
• •
.. • • • .. • -~ • • -~-• -... • "' • ..... • • • .. • • -: • ~ -... # • •
• •
-r:or~s -
~---~---------1WS~9~~~;ri~~--------------~~ .,
l
.--------------...-----CITY OF P~LOALTO ---------------....
PRELIKIHARY BUDGET 1978-79
TABLE OF CONTENTS
General £bdget Information
General Fund ExpenGitures
. . . . . .
Sum~ary of ~11 Funds
Financldl Summaries
•• Ill •
GEHERAL rUIID
. . . . . . .
. . . . . .
• • • • • 4 c • • • • • . . . . . . . .
• • • • • 4
Administration
City Coo nc; i 1
City Clerk
CIty ~tanager
City Attorney
0 • . . . . . " . . . .
0 •
Support Services
City Controller ..•••.••••.
City Treasurer . . . . .. ' . . . . .
Personnel • • • • • . . . . ~ . .. . . . .
Budget and Staff Services
Surr .. nvry • ~ .. • • • • • • • • • • • • • • •
Budget and Retc,-,in::e Analy!JI~ , ••• , •••••
R..eproduct ion and Hallll'l!) •• , ••• , ••.••
Purchases and Stores • • • • ·• • • •
Ca. ~nlcaticns • • • • • • ••• , , • ,
Bui1dlng Haint~~ance ~ ••••••••••
Equipment l!a I ntenance • • , , • • • • •
Real Est~t~ ••••••••••••••
rub 11 c Works
SUfTVTla ry ·-• • • • • • • • • • • J • • • •
Adm i n i s t rat I on • • • • • • , • • • • , • , • • • •
Eng~neering. , ••••••••••. • •••• , ••
S tree:ts • • • • • • • • • • • • • • • • • • •
Parks and Op~n Space 1\anagernent • • • • • • • • •
Ref u s e • • • • • • • • • ~ • • • • • • • • • • , ,
v
vi
vI I i
1
J
17
29
35
l1)
65
89
90
105
115
131
145
155
165
179
180
J89
201
227
25!
----·-------------1978-79 ANt·!Ut1l DUOGET -----
•
• -------------------c::--1 c~ :-: :~'J /::~ --------------------....._"
TABLE Of Cotl.TEHTS -"
P L1nn I nv anJ C~n tty En~d ronment
Surrrna ry . • ., • . • • • • • • C'l J. •
Plannina • • • . • • • • .. . ... ' .
Tr~nsportation .. , . II • I lo ••
lnspccti?n~l Services • . . . . .. .
Publ it Safet>::
Pol ice ao • • • • Q •
Animal Services r • " • t • • t • • • •
F"" Ire . .. • • • • • • • • • 'I J ' • • • • • • •
Social and C~nity SP.rvlce~
S urrma ry • • • • : • • • • • • • • • • •
AdmInistratIon . • . . • , , • • •
Arts and Sclcn:es , .•.••• , , • , •••• . '
Library . • • • • • • , ••••
tlature ar.d Science .• , •• , • • • •••
Hecreation " . . . . . . . . . . . . . .
UT Ill T I E S FU!lD
Su.ma r y • • • •
light and PCA-,er •
. . . . . . . . . . . . . .
• • • • I • • • • • I r: ~ I
\!ater • . . . ~ . . . . . . . . . . . . . . .
Gas • • • • • • • • t • t I I • I • t t
Sewer • • • • ~ • • • • .• • • • • • • • • 0 • •
265
266
285
299
36~
366
390
/115
!129
l,J J
'•6'• ~65
'•!iJ
519
537
:apltal lrnprove~~~ent Fund__. • • • • • • • • • • • • • • ~6~
\ General Obltpatlon Bond Retfr•ent Funds •••••••
""-------,------1978-79 At .. IU!I. BlDGH -------~-----"· ___,.
----· --··---.
-IJOTES -
I
• •
-----------------------------------~~~~--~-·-----• • .---------------------c::-·: c:--~~~:>..:~:::> --------------·-----......
The budg~t dowment Is the City's operational co:npre:1enslve pl.:m for the fiscal yc<>r as expressed In financial
terms. The 197fl-7.9 t.nnu~l ~udact Is tho City 1Lmn~cr 1 5 rec0m-n~r1datio:1 for levels cf service; and rcco~1cndJt!ons
for th3 tyro arid level of r~nHl::~J rcq·.drc,; to prov!ce City s~rvices. nw butlsct is :'r~pured by the Ci~y II<:Hli:l!JCI'
an(l submitted to the; City Cour.cil fer revie~·,, nodiflccJtlon a:Jd adoption, lrr.mecliately after submittal to the
Council, the bud9et is referred lo the Fin;lnce and Public \/orks Cc~rmittee for cletai led revicvJ and discussion. The
bl1Jget Is then rcttrned to th0 Council nlon9 ~;•ith any ch<Jn~e·;, rccorr.mend~d by t:he Conmlttee.
The budget document conforms in format to the P.:lf;,) Alto 1\unici!J<ll Code! Fiscal Procedures. The format f~ meant
to be informativ·~ and to present an accurate vie11 c.f City service::., St'rvice lovels, staffino and fln:lncial
requirements. HovJe·.1er, as the overall operatiO!li'll piJn ror a lar9e org~niz.Jtion th<H provides a broad runge of
services, the budget document rcqt1lres substantl2l study. The budget represents a distillation of thousands of
panes of i'i1uterlals SLibmll:tetl to the City 11anager by the Jepartme.nts and several hundred pa~es of computer
oenerated financla~ data.
THE OUDCET PROCESS
The t1udget. p!'ocess begins in the f,'\] i of each year at the staff leva!, Oud!)c;!(S are prepared by st~ff most
d!rcctly Involved with the operntton of a speclflc actlvity. These specific activities are called subprograms.
A su!;>orogram's bud9et is developed <JI'ld combined \"ith other subprogf<)m budQet.s fn its division to form a
rlvislonal budget. A division's budget Is then combined with other dlvlslonal budgets ln Its department to fonn
the dep<:~rtment 1 S budg1-,..t. The department bud9et is revh:.....ed by the depart~nent head. Following thcat revte\'1,
a department submits It;; bud~et to the City Manager. The City Hanager conducts'· (tensi~le 1revtews with each
department and the final results of these reviews are consolidated into the Annual Budget.
ANNUAL BUDGtT ~OR"iAT AND TECtiNICAL INFORMA'fiON -
The 1978·79 Annual Budget ls prepared and presented .along organizational ll"es. Information is preseflted
according to department, d ivf s I on and s~bprogram. A n~w bu~get J ng format. des fgned to t ntegrate the SIJbprogram
narrative !'tatements wlt~ilts recomnended expenditures. has bean utilized to prepare the 1<~~8-79 Annual OuG~;;~t.
All svbprograms contain the followtng narrative eler,~nts: purpose:, description, objectives, performance
measures, service level change. expenditure summary and expenditure analysis. The foJlowin!J material provides
a brief description of each o'f these elements •
...._-------------1978·79 .t.tU!UAl. 01..DGET -----~---1
OL / • --0 • ~' • -• ,>
---------........----------c·~c .. "' .. '0/.'"'0 -----------------· • ' • .· ·l·-....
furposa:. This element explains th~ need for a subprogram; It t!Xpl<~lns the reason for the subprogran~'s existence.
Desc~Jl:?.!!.: This element provides four types of lnformJtion: l) a subprogran~1 s typical activities; 2) Its
sign! flcant accompl Jshments for the current fiscal year; 3} the funds reccmncnded for the subprogram In the
coming flscul year; and !1) the subprogram 1 s pr6jectr.d activities for the co:nlng fiscal yt.ar.
Objectives: This element ldentlflcJs the desired rcJ~dts of a subprogrilm 1 s activities. Objective~ eman;ate from
the primary tasks of the subprogram <md can be related directly to information In the subprcgr~'s purpose and
de:>crlptlon elements.
Performance Measures: This element Indicates pro9ress trn~ard the achievement of a s~b~ropram~s obj~ctlves~
Service Level C~_a~~: This elP.ment discusses chnnges in the service provld~d by a subprogrilf!'l. Changes In serv~ce 1
If any, are explal1leti.
Expenditure Summary: This element lists a subprogram's recOI'll'Rended funds by obje:ct category,
~~r.encJiture Analysis: This e1er.1ent explains the need for alI funds in object categories fer each subprogram.
Ohject c~:~(egorles are 11tl II zed to c0nsol Jdate financial uata at levels approprfnt~ to hcllltate tllscussloo.
Object categories Include the folioNing: Employee Services, Profess,onal Services, r~chnica1 Services, Supplies,
~~~terlals, Equipment Purchase and Rent, General Expense, Special ~penses, Facl;ltles Acquisition, and ·tnterfund
Services. The material below provides a brl£f descrl~tlon of each.
Employ~e Services -Thts. category~,~ expendJtur~~ generally contains and Identifies ex~ndltures for services
performed by employees and officers of the City. For the ~st part, they are pa\•ro11 expenditures, but ~lso
include e:·:penses dlrectiy associated with employees such as retfreMnt, bene;tt plans (hea1tli anti denul), a11'*
ance:> and/or re lmburs('.rnenu for bus lness .. re 1 a ted act fv It I es or persona 1 d~ve lop•nent.
Professional Servlces-ExpendltL!res In th!s category Include such services as legal, pJannl'lg, englneerfng,
and financial services of a professional nature and are usually obtained on~ contract basis.
Techhlcal Services -These services include advertising and pubJhhtng expenses, secretarial, co.puter protr..-lng,
equipment repair anci other serviCes of a technical nature usually procured on a contra~t "sh.
Sueplles ··This category includes Items such as statJonery and office supplies, ~alnor
pa!nt, jar.ltodaJ ; .. 1d safety suppHes. The common characteristic of supplies Is tha~:
_ consumed or lose theIr I den Uty. by use;,
tools, drafting, gas, oil,
they are gefteralJy
'-' 1?78·79 ANt~ DUDGET -----~------..--..-
11 • • ~--------··------------~--...................... .n ........ ~ .. ' ~ -' it • ' ' . -,.
• .----------------CITY OF rALOIJ.JO --------
Materials -Examples of Items Included fn this category are hardware, Jvmber, pipes, valves, signs, auto parts,
cement, plants and meters. Materials, characteristically, in the short term, do not lose thelr '.denttty out
become a part of a facility or Item of equipment. ·
Equipment Purchase and Rent-This cate.gory lncldes offlce machines and furniture, vehicles, test equipment, and
communications equipment pl!rchase or rf.•nt. The characteristic of such equlrment is that It is rr,-.)vahle and JJsed
by e.mployees to carry out their function. lndivldt..al Items purchase Jhou1d cost 11ore than $100 and huV(! a
usefu I 1 I fe of two years or I anger.
General Expense -This category of expenditure contains Items such ss property rent ""nJ taxe~, insurance,
membe)·ships, postage, telephone, tran£portatlon and travel ;.znd lileetlna expenses.
Special Expenses -This category Is reserved for spectai purpose expenditures such as grants 3nd subsidies,
expenses of Boa r"ds and Comml ss Ions and in cer-agency payments.
Facl1itLes A.cqufsltlon-This cate!]ory Identifies expenditures for the acquhiltlon of C'ity facilities either by
pLlrchase o; contract construction. Facllttles tnc 1 :de streets, parks, ~nd rel<Jted Improvements, bulldin~s anu
other structures, eleme11ts of the utlllttes systems, Dnd c.·.;so land underlying the aforementioned Item!;;; i
Util!tles Sen.,tces-Purchas.s.-This category covers wholesale comnodlty purchases of natural gas, water ilnd
electric power. lt also Includes the cpst of refuse coJlectton services.
:nterfund Se,rvlces -These are charges for services rendered by one fund to another. For ex,iMtlple, General Fund
programs must reimburse the Utlllttes Fund for utllttles used and the Capita! l111pr6vesent Fu~~~ ·~st relrMxJrse
the General Fund for any services performed for capital projects.
On each flnonclal summary page the total cost of an operation Is listed to pr?VIde a .ore accurate picture of the
full c~5t of providing a specific service. Tottl ~ost Includes 1) the dlro~t expenditures Incurred by a
part I cuI ar depart'ment/d lv!::. :qn to provt de servl ces, and 2) the value ~f servl ce perfonaea by other departments to
support thc-t particular operatlcn. Under the heading of "Expenditures By Object 11 all expenditures are Hsted by
the major categories explalr.ed above. These categories are totaled t~ r!lfl~~t th~ total direct exp!ndltures
recommended and this amount will become the appropriation. lmmedlatt:'.y below this I Ina Is 11 Servlces Froo. Other
Departments••. Tht s i lne reflects the value of services performed by une depart.ent for anoth~r. Following this
line is a designation of 11'!'otro1l Costs 11 • This figure Is the sum of direct expenditures and the value of servlc;es
from other departments. The total cost 1 fne fs advisory only and Is not t~~ ~nt to be appropriated .
._,__ __ -------------1978·79 ANtlJAL 8lDGET ------~--~----111
t
. ' . . . ' ."' ...
,--------·----------CJTY 0~ n<LO/J.TO -----·------------
PROPOSED 2UOGET 1978 ~ 79
23% .
Sources of Gener~i Fund Revenue
Sules
Tax
Revenue From
Other Agencies
Property
Tax ·.~
_;.,
20%
Revenue Sharing
~omnunlty Development Dlock Grant
General Fund Expenditures
18%
Fire
Services
(~~~;.~: ~unt
~'
Social 11•% Services
S~!pport
Servlc.es
Pub I ic
Works
Adllln istrat I on
17%
\_..._ __ __. ___________ l97a-19 ANt·ll-1l !!UDGET ______ _.,. _____ __
1v •
----------• •• C lTV OF ~ALO A!. TO
r
!iiJHHAAY OF CEH£1W. FUtiD UP£tiDITUAtt
Actu•l Adopted Ch.lnSJeS to Adjust~d Proposed Increase Perce~~t
DE~A~THEHT/DlYISIOU 1~z6-zz 12Z7-Z8 _ ~11 O/Z8 -llli.:l.L 12Z8-Z9 · jOctcrea!'el of Ch!nga
I M!ili!l s t rat fonH_~
~2,269 6~,681 (1,000) 61,681 Cl ty Councl, ~5.600 (16,o81) (26.07) Cl~v Clerk 162,35~ 15! '797 9,)(.8 !Iii, IG.S 173,2~0 12,085 ].~~ City Mnnagcr 180,816 165,265 12,899 178, IG~ 176,230 (I ,93~) (I. 08)
Cl ty Attorney 21~,0!\ 229,0'1~ ~8,013 277,057 :t:.S2,0;i8 (1.~.~99) (9.02) C! ty Controller 522,87~ !iOB,O!O 26,107 5Jl,, 117 53:;,383 5,266 .98 Cl ty Treasurer 638,015 6~7.88.5 '1,269 . 689,15~ 666,667 (22,I,8]) (3. 26)
Personnqi 221,812 219,170 29,568 2~2. '138 268,770 20,0)2 s.cs CETA Employeu 310,fl09 305,3~8 305,338 5~0,000 2)~,662
Budget s Staff Servlceil
Budget & Rtsourea Analw~J! 150,52~ 10~,628 12,n6 1~7.35~ 168,915 {28, ~39) ( l ~.~I)
ReproductIon ' 1131 t I ng 217,701 IOB,S~6 10,8811 1::19.~30 2.0) ,6 !0 ~' 180 2.09
rurcha~e5 4 Stores 121,3~1 168,279 12,S7!i 1 80,853 1"0,56~ 9,71~ '),)7
COOYnun I c:a ll ou 7~6.711 ! ,041,6~7 (57,809) '83,G38 973,l2~ (lt,71~) (I. 81)
Real E'!ltate ~I ,60) 34,88'. I ,018 35,900 3~.623 (1,277} (3.551
Building Maintenance 706,g:;; 660,IS6 31,071 ~d ,2'l7 ,97,226 (1~,001) (l.~)
Equlr.m~nt 1131ntenaMa 7~1 ,97( 8:j2,063 5~ '611 9C6 1 6(4 927,993 21,)1' 2.35
Pub 1.1 c Works
Admlnrstrat ft~n 22),165'. 1S:J,521 11,988 201 1 ~0:J 197.~22 (~,087} (2.02)
[nglnterlng :1o2,u;;' 301,67~ )2 ,8~8 }1~.527 :so 1,)85 (13, Pt~} (~. 17)
St~~ets Halntenan~o J,u~.91l 950,3llt a3,3S2 '·) 13,,~ 969,808 (1~),8i8) (12.~1)
?arks Maintenance J,2G!},8J' I ~~58,287 2G~,552 1,522,&3' 1,322,890 (I,~,,~,) (1J,I)) I ~011'1'11Lonf tT Env~_!
Plann ng ~S~,SSI ~SS~CIO 59,88' ~15,/ll 4211,9~l \U,Ito) ( ''. IJ) Traffic ' Transporta~lon 1,0,2U l9l,2'0S 19,991 212,2)6 222,567 10.361 ... ,
lnsper.tlon Ser.lces 251,255 26!;,313 17,022 282,395. 272. Ill (11,21.1!) (J. 'l)
!!Jblle Safety
Pol I ee ),507,901 ),,26,~·· '52,591 ),~79,001 ),.1!72,6711 (,.3311) ( •• i)
Anlm1l Servh:u 196,~7 20!J ,125 1,,,, 218,~11 ' 210,355 (7,,8,) ().52)
F'lre ).339,?52 . ),7,5, iOl 101,92, ,,.5,,02' J.~~:!ti.IJ3 (11,116) (.:C,),
Soc:lal Sarl!lces
Administration 5,,, .... ,52~~47 11,118 U4,'lS7 60l,2S7 (''~MO) (t.••:
Artt & Scl~c:et )86,1)'1f 1108,0711 17,t1' ~2~,!90 517,416 "' ,5" )7.!)2
\.lbruy lSi ,9" 198,9U ''·''' "1,5)0 ~· ~ , .. , (7,311) \.]4)
llature ' Sclenu JS,,lll ;6 .. ,252 15!,11)0 21,,.22 ·0-(2~,122) (llt.OO)
Recreation Sll. ,o£11 $78,595 ,,,s .. s,a.~ ;411,577 ~" ..... ..... ss
c .... l t I ngen t Act.:oun t l30,ott (Mft,.ZI .. ) 225,716 ....... 1 .S111.zlo\
Tot• I 11,71t,02' a.,,,s.s'7 us.ua at,.IJ7t,,as JI,,,S,Sll I~UJ,S~ 7.tS
·/ 1978-79 ANNUALBOOGET
v
L.~ .. ~ ............ .u._ .......................... ~ .. .-........ IE .. IIIIIIIIIIIIIIII-' Z *I@ ""' . ~ -. ' . ' .
-CITY Of :~·:~0/.:.TO
SUHtii\RY OF AU FUflOS
AJJ funds Ceneral Capt ta1 S,ec:lal th.nl cr,..J IGn4 hbt Total Oeeratln!l _Proiects ftevem~e l' t 11 I tf es "!!..! r!!!,ll t f!!ld Oahn .es Ju;,e J0 1 12]~J~~:.~) 5~780,001) $ 1,000,000 $ 6oo,ooo $ 6Bo,ooo $ 3,5oe,ooe t·
Revenue
,.roperty Tax "o]IO,OOO ~.655,125 S~,IH Asses~ment t eond Proee=a~ 50,000 50,008 SaJeo: Tax lt,Bso,ooo 4,650,000 0 th.;l iaxes & F I ncs
Gasoline Tax 620,000 620,000 Hotor Vchi~Je In-lieu · aoo,ooo 800,000 CIgarette Tax 305,000 305,tlOO Alcoholic 6ever1ge 3~.000 )0,000 Property Transfers ~!i,OOO 95,000 Transient Occupancy 750,000 750,000 Tax Rebate {SCCWCO) 175,000. 17~,000 t:ourt Flues 305,000 JOSoOOO Revel.iJe from Ct~Jcr Agencies
Joint Fire 1 ,·299,1117 1,299,111? Jolnt Communications 825,477 !325,477 Jolnt Sew~ge Plant 1,261,068 D ,261,061 Stanford llospltal Donds 18~,700 ··~.700 Federal & State Granta
Revenue Sharlng 280,000 230.000 Community Development 802,000 802,0GO CETP. !140,000 540,000 Hlsc. Grants 56,~92 56~~92 f Other Revenua
Utllltres•Less Purchases 11,501 ,ll7 11,50! .:u 7 .• Interest on Treasury Dalancej J ,110' 0011 a ,11o,ooc Sale & Rent of Property 300,000 lOO,OCO
570,0it2
Service Fees•Permfts-Lieenst$ 1,573,157 1,00),115 HI see I laneous Re.venue 6020~2, 6o 1cno
Tota1 Revenuo n.~BJ,sza '7,103, 1), 1,7$2,000 t3.lll,l1' ;u,,$75
Total Available $30,263,52~ $iii,IO),J)It $ (UI,CO' $ 2,412,MJ $J 6,111,11' $1M,S75
...._ ______________ 1978·79 ANN~JI.L OL'DGET
v1 •
'
• • .-----------------CITY OF n·1LOAlTO ----------------
Total A;allable (above)
less Expendlturas
£mploy~e Services
Professlcnal Services
Technical Services
Sl!pplles
tlil t e r I a I s
Equipment Purcha~~ L Ren~
Insurance t General £xpense
Sub~ldles & Sp~clal Expense
Cantlngent Account
i!ond Ret I remen t
Capital Projects
Community Oevelopment
Street Improvement-Gas ·;~x
Utilities Systems
Genera I C! ty lmpt'{iverncn t
Assessment Districts
Total Expenditures
Inter-Fund Services
Provided by General run~ Depts.
Provided by Utilities Oepts~
Rev~n~~ Transfers
Gasoline Tax Fund
Feder a i Revenue Shari r.g fund
c;;;;;J.v .. mlty Development FunJ
Assessment ' Bond Proceeds
Utilities Revenue
Water
Electde
Gas
General Fund Surplus to Cepltal
AlI runds
rotal
$)8,263,528'
(19tl39,890)
431 ,004)
(70~.176)
(i ,OI;~, 163}
(I ,582,9~4)
(702,524)
(i ~003,460)
\949,513)
(1,000,000)
(/06,232)
(713,456)
(76.),500)
(3~11,584)
(I,::.So,ooo)
(50,000)
SuttHARV OF All IF'lii&DS
Gener;.1
~at in~ $18,~03,1 ~
(J6,322,7q0)
\2S7,n;;
lS'56,S06)
(610,213)
(374,999)
(620,039)
(682,i87)
(691,573)
(t ,SOO,OOO)
1,77~.230
(71~...iUJ -,-;m-;-,1 s :
-~~s,ooo
280,~
76,5~ ..
6~1.5lt~
~,OJ7, J2S
462,756
0 ,030,21~)
Cap I ta1
rrojects
$ 600,000
(71l.~S6) ·
(763,500)
(I, 1ao ,coo)
-(50,000).
,,),500
1u~~se
SO,OM
Spceaal
hvenU4
fT.~l2,COi'
Hunlclpd
Utilities
$16,688,819
(3,017,100)
073, 780)
(1~7.670)
(ltl) ,950)
( 1,207 ,9::!.',i
{ll2 ,1185)
(321 ,273)
(25/,9~C)
11oM ··~t btl rement
$239,515
(716,232)
(,,0)6,727) (7C,,Zl1)
1,711t,l31
(Zllt,Sl~)
(l,o59,71S)
1,500
1978·79 ANNUAL ROOGET --------------_.v n
C JTV OF r.-~LO /.LTO
SClKDUL£ OF IHTU·HPAATIUIIT SERVJCU•PAOVID£1
Ceneral lulldln!J Hot or Public Utilities OtMr StRVICES ~ROVIDED A~lnlstritlve H~lntenance Vehicles \lorks tustO!Mr IJtllltlas Utlllllt"' CEIIt.1.Ar rumi tit,:I:FiTl'([»TS Total Services Services Services !ml.f.!! hrv!ces. Uud S.r~tlu•: City tounc II ~.too ~s.6oo
C lty Clerk 17~.750 17~.750
City ~nager 17!>,336 179,336
C i ~)' At totney 251 ,'/95 261,7'}5
City Controller 333,5'12 33J,!jlt2
lltilitles 8illlng 20~,8111 205,841
CIty Trcijsurcr 12),384 123,3b~
Conservation 72~20 72,213 urt ice Serv:<:es 1~3.219 19) ,219
Field Servl<:e!i 313,026 31a,o26
Pe rscnne I 275,205 275,205
Budget/P.esourc~ Anal. 16S,ll95 16:;,895
ReproductionS Malll~g 15~.610 IS2,6IO
U t I I I t y e i I I Ha i ~ I r19 52,300 ~2,)0;)
Purr.hases & Stores ICO,SS7 t3C,5S7
Corrmun I cat I on s 150,853 ISO,I3Sl
neal Estate 36,933 36,~33
~ulldlng Maln~~nance 712,21t2 711,1\1
Vehicle Oper~tlon/Halnt. 679,51) ll.~S8 us.~ss
Vehicle Rep!acement '-55,800 %S!i,800
O~W Engineering OlvlsiQn 1,~00 J, ~too
OPW Streets Olv{~!~~
Utllltl~$ Ditch ~ork-AC ~5,001) ~~.coo
Utllitl~s Concrete Work 12,000 U,iOO
Other Utllltiel Wo1k
DPW Parks Division
tlectrl~ llhe Clearln1 !26,603 . 126,GD)
Uti t I ties Grl)undJ M~tl;.t, t 6, 359 16, J.S 9
Other Utilities Work I 900 ··~ TOTAl. GENERAl FUND ~m !!,6J~.trl r;T~·m. nr.cn loJ, · nt,s"
Utllltle• Used-Water 155,600 155,611
·Eiectrl~ 387,067 1e~,a67
·Gas 314,470 lllt,lt70
•Refuse 31;,000 :!~.QOO
·Sewer 6, .. 00 -.,400
Stfeet Lights Rent/Klint. 182,688 18~,688
Traffic Slgn•l Rent/Klint. (.T,702 61,702
COMmUn. llnet Htlnt. 14,925 lit 1 !125
Other Work by Elec. Dlv. 19,5~8 ' ~9.598
Hvdr•nt Ren t/nal nt. 98,220 ,a,220
Other Vurk by W-G·S Dlv, 30,000 )0,000
Utilities O~pt. A~ln. ·~l.262 IJ1,s37·
1)),262
TOTAL UTillliES ruND •• ~l7 ,932' SkjO,l9S
TOTAL PROVIDED 6,210,008 z.o)~.u• 112,2 1;% 921,6SS ltJ,~Z . •••·s" ~.nt Slf0,3$
1978·79 ANNU/J. BOOGET
viii -•
• CITY OF rALO/.LTO
SC!!tDI..tE CF I!ITU·n::PAl\TilCIIT SEJWJCU·f.tCEI\'U
Ceneral lui I din'] Hot or rub II c UtJIIt!es Clt~ar StRVIt£S -£C£1V£0 A~lnlstr~tlve Kalntenan~e Vehicles ~rks Cl.istomer Utili tlu Uti I ltles CE!!E!V.L FUIIO OEPARY~ri!TS TMal Services Sonrlces ServIces !!.!.!!.£!!. hrvlccs Used Services fitYco-.mc:ll --n:m ~.361 B';ITO Z,l37 CltyCI~rk 1~,065 ~0.63 2,5€.4 7J,8 C! ty ~IJnager 27,6)6 17,)16 ;,, I) I I~ 189 City ,\ t tcrne~· ,~.5~) 21,.'1!1 2,564 738 Citr Cc,"'ltrollu ~5 ,087 30,3)0 5,200 1,~97 CIty Trc..Jsure:· 119, 13(': 65,7~7 ? • 122 ~~ '211 2,0SO Penqnr.cl 26,766 21, ~~6 r,, 131 1,189 Sudgct $ St~ff !ervlces~
Budget/Resource An~1ysls t9,378 16,352 ~.350 6-]6 Aeprc~uctfo~ t Hallin~ 13,5Ba 9,628 2,920 B~u rurchJses ~ S~or~5 61J,930 T6,3CJ.J 32,!')) 6,961 9.~67 to-:1~wnicatlons 97.931 7),~42 b,0~4 1,767 1,7~) I '•, ~25 Real Estate ) ,'l89 2,]22 28$ 82 Bui !ding Halnten<lnc.;; 106,)90 G4,30it 2),860 1),)58 6,868 (quip~n~ rlaintenar\1!~ 81 '521 s l ')6) 17,877 t ,1)5 5.1~6 f'-1.1b! I c ~orks
AdmlniHratlon ~o. 1211 17,121 1,068 1 ~631 )Ott Engineerln9 39. 7!!8 n.~69 It, 131 ,,,9~ 1,l89 lnsp~ctlon Services !" ,38~ 28,$7~ 2 ,56~. 9,508 738 Streets Ma!nt~nante 600,083 88,08~ 12,0)7 2~~.~tiJ 6,989 21;8,'110 Parks H~lnt~nlnca 396,5~2 128,155 10 ,I ~'• ~G3,299 Jllt,699 ',2 5 C~unlt~ Envlron~nt
PlannJ..qg ~ ... ~,, 31~H7 5,200 1,927 Transportation s Tr•rflr. IS,9'9 1),077 2,56\ 308 !~:~bile Safety
i:···l ice ~35.~16 336,120 31, 33~ ISS.~36 9,021 .l'r:lmal Servfces l5,1tS6 20,28o 5,769 . 1,71t6 1,661 Fire 5\~ ,2S.It 356,193 "j21t5 36,300 11,2~ !8,220 Social Services
Adlllnl s tra~·lon n.zs, 21,205 :~.701 I,JSl lecr.-:<n I on .\olt,"S 62,~~:z 2£0,82) 3,058 113,0f1 -\,225 Arh ' Scl~nCCII 8~1. 71tl 56.~38 1011.~" 30,2 ' l.I!Jrarv 1G-;.,1zo Ua6H zo.228 ·~~
TOTAL GEH~RAl ruftl ),71] ·" :,, '·'Z? .. nllo '~'" &19! ~ . ..12!. )lq,]SO l£7,1 is
UTiliTIES fiiNOS
lt19,018 ~2 ,za.~ 6,)39 )3,572 ... sa~ 25<\,7]1 ~2,22Z ,,,)ZJ \later·~-
Electric Fund aoz,81t' Hilt,89Z ll,732 IO,,It)7 ·~•.su 271,5" 1,2U '77,1t)i
C<u Fund lt%2,5~) 51,.,15 6,3]9 ,._,171 ~,,5)1 zs~.7jr '·''' , .. ,7 ..
Refuse Fun~ 117,:Jl ZZ,21t5 21 .. ,2,71' )t, h)J i,lll
"' .711
Sewt;r Fund n~. lz.\!""' ,,.uo 29!JSI _!,!!! 31 !'!1. ~~~.211
TOTAL l.ITJll:w:IES MPI 2 ,1t97, 61fZ leiS,OlJ ,}S,O).It 27,,2SZ Hl,ZU "1,5, noa~u •u,zg
TOTAl RFCEIVED ,,210,803 2,., ....... 712,2\2 'Z1,6SS' 1o:,,z_6a I'I,SU t-37,537 s.~te,ns
--1976·79 ANNUAL BUDGET-
1x
...
.------------------CITY C:: tY.~O 1.~10 -----------------.
-tiOTES ~
----------~-----1978·79 ANtrJAL llDGET __ ....;__ __________ _
• .. ....
\:
·,\
" I' '· .,,·
'I
' ' ' .
(J
' ' '
n,
','
. . ' GENERAL FUND .
--· ----·----~~-.-.:..._---..._,.._ _________ __.
•
• IIOTES -
ADH 1111 STRATI Ot~ Am~ GEtiER.~L
EXPl:tlD: TURE SUMMARY
Employee Service!>
Professional Services
Technical Services ·
Supp l i '~s
Equ~pment Purchase and Rent
General Expense
Total Expendlt~res
EXPEND I TUIU:. A'IIALYS IS
CITY 0:: PALO AlTO
CITY COU~!C I L
.A.ctu.::Jl Adjusted
1976-77 t 977-78
$30,8YO $)2,501
I!J~OOO
72
l,~23 1,600
1,952 __ Z.!.-2!!. 12,500
$112,263 $61 '681
Proposed
1978-79
$31,500
1 '600
12t50G
$115,600
Emplo)~e Services-$31 1 ?_9_2 l!i raccmmendcd for.stafHn~ this su!lprooram.
Slipp l res -$1, 60..Q. Is recorr.IOOI'!uad to purchase supplIes for r..ounc I )~•rs.
Increase (o,, rea se)
$( 1,031~
( 15 t 000)
$(16,081)
General-Expense-$12,500 Is recommended to prov!de the follao~Jng: $500 for city •••rshfr,s; $11,500 for
trav~l -and meetings and $son for mJsceiJaneous general expense.
.. ..
...__ ____________ _..._ 1973·79 /.N~!UAL Dt.DGET ---,_ ___________ ,__.,
e • 1
. .
e
CITY OF PAl.O ALTO
tfTY COUtlCJL
Ac:tyal. Adopted Chang.u Adjusted Proposed lncreue Percent
EXPENDITURES BY (SUB~ PROGRI\l·l t9H ·z: 1977-78 To Oate 1977-za ..1228 .. 79 (~crease) Chan9e
Employee Benefits $ 1,, z~ · $ , '577 $ $ 5,577 $ lt,SCO $ ( l , 077) ( 19.3)%
Administration & General _37 ,9/:~L 57, W4 (ltOOO) 56! 104 lf1 t 100 ( i 5 l 00 ,, ) ( 26.7) .
TOTAL EXPF.NO!TURES 42,268 62,681 (l ,000) ? 1 '68l 45,600 (16,081} ( 26. I)
EXPENDITURES BY OBJ~CT
Employee Services 30,840 32,581 32,581 31,500 { 1,001) ( 3.3)
Professl~nal Services 15,000 15,000 (15,000) { 100.0)
Ter;hnlcal Services n.
Equipment Pur~h~se S ~ent t~952
Supplies 1. 423 1,600 1 '600 1 ,600
General Expense 7 '981 12~500 l2,500 12,500
Special fxpenses ltOOO 0 ,000)
TOTAL EXPENDITURES ~2j268. 62,681 "' {t ,ocor -~.681 1,5,6oo 1ll,o81T T1r.Tf
ServIces frr),,, Other Departments llt t 326_. lh, 167 ( \23) l3l7lt~_ 13t818
TOTAL COSTS 56,594 76,84'J (1.~23) 75~~25 5!),~18 04,007) ( 21.2)
FINANCING .. ,
Servl ces t•:~ Oth~r Department$ 40~2~6 ~ l ,064 617 ,1,681 ~5,600 ( "·011) ( 2,.1)
Genere1l Revenue 16,)7~ 15,784 (2,0~0) • _13, 7-'\ . 13.818 zJ.t . I .
T('T'ld rn~TS $56.595 $76,848 $ (1. \23) $7S,It25 $59,\18 (J,,007) ( 2L2)'
..._-·-----------1971·79 ANNUil. &lX)G£J -~------------2
\i ,,
.-----_.;..------------CITY CF r'/.~0/~TO ----------------
CITY CLERK
1970-79 Progl"arn and Service Lm.L ... Expenditures l)f $173 2250 are recom;ended for the 1978-79 fiscal year. This
is an Increase of $12,085 from the current fiscal year. The Increase results primarily frOfl costs associated
with the 1979 General tlunlclpnl EJection. For example, the election year will cause special expenses to In
crease by approximately $18,000. Decreases Jn general expense and technical ~ervlce5 portinl ly offs~t the
Increase for spacial expense.
The recommended staffing level for the City Clerk 1 s offke decreases from 5.88 person years In 1977-78 to 5.86
fCJr 1978-79. Increased use of C.ETA fundlno allo,'/s for this decroase. ·
Service level& for 1978-79 will remain constant with CLirrent sorvl~e leve1s. Slgnlflcint resources w! !! be
directed to (1) the 1979 Genera1 Huntclpal Election and (2} the fnformatlon/referral service project.
AOHIIH STRAT 101-l Atln GEtiERAL SUDPROGRI\M
fURPOSE/GOAL -To administer City Clerk, Mayor-and .Counc!1 offices and programi.
OESCRIPTIOU -lho Admlnfstratton and General subprogre~m Is responsible for ii.udget preparatiCHt for City Cl.trk
und City Council; ~e~tlng department policies, providing pubYic Information/referral servi~•: ,re~aring City
noster, short and long range planning, processing purchasing and payment requests atWI Nlllnlsterlng specla~
clsslgnments, (t.e., publlc Information project, llandbook for Counc11-ap!X)Inted loaru anti Co.lssleni). During
the current fiscal year It ts anticfpoted that the publ Jr. Information/referral service projeet wll' lte
implemented.
~716 Is recoll\mended for the l91b"79 f!scal yt.:Jr. This Is a decrease $05.~926) from the curr~nt flsc.l ye.,r.
Projected actIvitIes for the 1!)78-79 flsca J year 1 nc 1 ude mont torlng the pub n c 1 nformat ion servl ce and Ma$urlng
Its £ffectlvene,s and maintaining subprogram actJvftJes at curr~nt leve~s.
OBJECTIVES
1. To provide public 1nformatton/referrai service.
2. To measure the usage of the pub Jf.c lnformatlon/refernl service.
3. To camp lett. the .CIty Roster by September 1 • 1978 •
..._ ____________ _......_ 1978·79 ANN'.J.~ Bl.DGET --------",., ... -.,.--~---
• 3
r
I
I
I
!
I
i
'
'
• -------.-----------C1TY OF rALOALTO --..;.__------:--------..
ADI11 til STRJ\T IOU AND GEIIEML
PERFORt·IAtlCE t1Et\SURE3
Number of !n-person Inquiries
Number of telephone Inquiries
Completion of City Roster by
September I of each yea;·
C!TY CLERK
Actual
'1974-75
Actual
1975·76
Actual
1976-77
Target
1977-78
Target
1978-79
5,000
l'l.>SOO
9/1/78
SERVICE LEVEL CHAilGE -A decrease $(1!),926) Is recom.-Tienocd for 1978-79. lh~ chilnge results fr~:n u ri::.dlocadon
of person hours from this subprogrem to t!le Elections subprogram to administer the 1979 GencrDl Hunlclpal
Election.
Ct~rrent service levdls will be maintained In 1~78-79 nnd continued cmph~~ls wtll be placed upon lnfor~atlon/
referral cervlc~ proSect.
L-----------------~-------------------------------------~~ ...................................... ..
ADMIN t STAAT I 011 AtlD 4ENEML
EXPENDITURE SUt1HA!W
Employee Services
Technical Services.
Supplies
Equipment Purchase & Rent
General Expense
Total Expenditures
EXPENDITURE 1\NALYS IS
------------~
CITY OF PALO ALTO
C tTY ~LERK.
Actual Adjusted
]9?6-77 1977-78
~) l• ,JOII $21,842
8,056 6,5GO
1 ,941 3,500
8, 081 10,200
111' l23 1~L6oo.
$116 '5011 $61 ,642
Proposed
1978-7S
$10~516
6,~00
3,500
10,200
~000
$45,716
Increase
(Decrease)
$ (J 1 ,3261
( 416~0q}_
$05,9261
. i Employee Services ~ }10 1)1§_ ls recommended For stafrtng thts subprogram.
I
.Techlnlcai Servlces-$6;}00 ts recommendeci to prQytde the fo11~t1ng: $~,100 for !egi~ ~dyertlstng, pubJ(shtng
agenda digest and publtcatlon for City Roster; ~·!Otl ~s for ~tnteu~nee of offfc:e equlpment.
Suppllus-$3,500 Is reco!Tfl)end~d to provide offf.ce supplies a11d sta~lonery fncl~slve of ..u~tlllth ~~au and
ml nu te bor 1 :-~ and paper and CIty Roster mater fa 1s, . · ·
Equipment Purchase & Rent ... $10 2200 Is recommended to proytde the fo11owtng: $8,700 ts for rent1i of Mag C:ard
typewriter and $1,5uO fs for the purchase of tape ~ecorders •.
Gene;ral Ex.pense -$15,000 1s recommended to. provtde the followtng: $12,000 Is for city ~benhlps; "$2,000 Is
for travel and meetings tnd $1,000 ts for city llahJIIty Insurance,
fiEET I tiGS . AUD . tll tJUTES . SUBf ROGf\AH
PURPOSE/GOAL ... To prpvlde public notice of Council ~nd Committee meeting~ and to ·provl~• atan41 =nd atnut~~
of meet tngs.
DESCRIPTION-The Ueetlngs :tnd Ulnutes s®pro!)ram ts responslble for attendanc~ at Counct1 ••Ung$~~ gi'ilnl
1orma1 and tnfonmal notice of all meetings through advert1slna and a weekly sthedw1e of .. etln••• r.~l1shlft9
· 1970 .. 79 ANNUAL BUDGET . • •
the
5
• ---------------------c::-v c~ ~.:~ot.~:o ---------------------
CITY CLERK
Councrl agenda in the Palo J\ltq Times on a \·.Jeekly basfs, prepartnn agenda and supporting agenda material for
Counc;l and Commt~tee meetings, preparing and k~epfng permanent minutes of Council and C~nmitte$ meetings,
setting up physical arrangements for meetings, providing tapcrecordlngs of mcet(ngs,' provldtng verbatim act
of Councll and Its committees to staff and rress the morning foll01.'1lng the mcetlngs, and ;lrranglng for radlc
broadcast of Cou:1cl! meetings. Accomplishments for the current fiscal yflllr lnc.;lude contracting \'lith KZSU to
broadc~st Council meetings on a 1'/eekly basis and nrranglng for a member of the League of Women Voters to .:-erve
as anchorperson.
$31,187 ls recommended ror the 1!178~79 flsca'l ye.lJ"', This is a decr"!~se$(10,3~4) from the current fiscal year.
·Plans for 19?13~79 lncltJfle a maintenance of the curre~\t sP.rvlce levels during the four-flve month pertod i·Jherl
workload Is Increased due to the 1979 General 11unlctpal E1ectfon.
OBJECTIVES
1. To ~ttend al 1 Ctty CouncJJ meetings and provide recQrdlng sectetary for Committee meetings.
2. To ulve formal and lnfo.rm~1 notice of ~i~ meetings and executtye sessions.
J, To provide accurate Councli/Ce>mrnlttee rotnute!i wlthtn a blO week per(od after the meettnf) d~~e.
4. To make availab~e verb~t1m actfons of the Council and Its c~(tteos th~ morntng followlng the ~etlng
to staff and the press •
._ _______ _, . ..__~-------1978·79 /.NNU4L DUDGET -----------------
~---------------------------~----------------------------------------------~
6
....----------------~····
-----------------Cl!'r'O~ PALO ALTO---------:--------..
MEETINGS & MI~UTES
PERFORHAIICE MEASURES
Number of Council meetfngs/hour
Nllffiber of Corllln it tee meet I regs/hour
%of minutes produced \·Jithtn t\'IO \'leekll
of Councll/Ccmmlttee meetings
%of Council minutes approv~d by Cou~c!l
with no correLtlons
CITY CLERK
Actuai
197~·75
39/-
113/··
Actunl
1975-76
43/-
11]/-
Actual
197~.~11
49/196
35/98
39%
Target Target
J 977-78 1978-79
45/200 45/200
35/i! 5 35/115
85% 85%
85%
SERVICE lEVEL CHANGE-A decrease $(JO,Jf~lt} from the current fiscal year Is recommende11 for ~378 .. 79. The chanqe
results from a reallocation of person hours i'r~;~ this subproorarr, to ~h~) E)cctlons su"-jllrogram to adMinister the
1979 Gen~ral Huniclpat Election. ·
Current servlce levels ~!Ill be maintained \'lith the use of CETA support •
• . e
.• 1:1 , t. -, .-.. ,. . -e • • ..
• • CITY OF PALO ALTO '\ C nY CLERK
HEET !UGS AtiD H ltWTES Actual Adjusted Proposed Increase
EXPWD I TURE SUW1ARV ]976-77 1977-78 1978-?9 (Decrease)
Employee Services $23~700 $32,611 $23,687 $ ( 8 D 9211}
Technical Services -2,76?_. .. ..la~2Q_ 7 ~00 w J I ~00 _:
Total E~pendltures $26 t 1!62 $lll , 531 $31 • 187 ${10,344)
EXPENDITURE ANALYSIS
Employee Servic~s-$23,687 Is recoomended for stafflng this subprogram.
TcchnJcgl Services~ $7,500 Is recommended to provld~ the following: $~,500 is for out3fde recording
secretaries to take m!n;,:tes of Comm{ttee m2<'tlngs; $.3,000 is for contracting for broadcust of r.ouncll
meetings.
ELECTIONS SUBPROGRAM
PUKPOSE/GOAL -To provide for the efficient and lagal conduct of r~sular an~ special elections.
DESCRIPTIOfl -The Elections subprogram Is responsible for preparation of election calendars, Juuln9
material to candidates, advertising, monitoring and filing financial reports of c&nd1dates and commltt~es,
ordering election supplies, contracting with the County for services, processln~ absentee e~pllcatlons and
ballots, conducting the election on Eleetfcn Day, ln$urJng that Cot~nc11 canvcsses eleGtlon returns, retaining
ballots in accordance with election law. ·In the current flscaJ year, it is antlclj!tted ther.: will be a
special election regarding the Ftre/Portce Charter Amendment which would be "'onsoltdated with the Jun'-' 8, 1977
election. ·
$lj4,S29 Is reconmended for the 1978-79 fiscal year. · Thls Is an Increase of $32,882 from the current fiscal year.
Plans-ror the coming year wlll focus on tne 1979 General Huniclpat EJection In Hay (expiration of four terms on
the.Clty Council). · ·
....._-----------·-----1978·79 /.NNUAL BlOOfT ______ ...:..,_ ______ .,.,.
8
,.,-.----------------CITY OF PALOAl.TO ---------------
C IT't CLERK
O~JECTIVES
I. To conduct the 1979 lienerul llunlclpal Election \·lith no challenges.
2. To ensure that all deadlines vdth regard to f~natlcfal reporting by candlrl~tes and cofMlfttees are met and
that no fines for 'ate filing are incurred, and that all forms are completed accurately.
3. To cand~ct any special elections which may occ~r.
ELECTIONS
PERFORM~NCE MEASURES
Number of Elections
~lur:.ber of Candidates (General Hunlc~pal Election)
Number of Campaign and Disclosure Statements
filed by Candidates and COOJ1Jittces
%of elections not challe~~ed
% of Campaign qnd Otsclosure St~tements
completed accurately and ftled on tlroe
MBarron Park Annexation Election
**General Hunlctpal Electf~n In Kay 1977,
and t\-10 measures on t~ovember l•, 1978 Ballot
Actual
19711-75
1
11
77
100%
JOO%
Actual
1975-76
l*
100%
Actual
1976-7]
2** ;a
126
100%
100%
Target
1977 .. 78
·Target '
1978-79'
1
15
i05
100%
100%
SERVICE LEVEL CIIAUGF -An Increase of $32,882. frOM th8 c~o~rront fiscal. year Is recCtt~Mntle4. Th• chant• results
from the reallocation of person years from other subprograM to this sult~trogram to aMJ.-hter the 1'7' Qeneral. ·
Kuntcipal Election. Elllpht~sls will be plilced upon providing fer efficient atlmQnlstntfo" •f the 1'7' General
Hunicipal Election with no challenges and ensuring that candidates anti cC~m~ltteel5 iire lnfer•tl altout ft11ng
requirements. $pecl&l emphasis will be placed upon the public information funct·fo" •
._._ _____ --------1978·79 ANNUAl BUDGET---------------
9 • •
e
CITY OF PALO AUO
CITY CLERK
ELECT I OtiS Actual Adjusted Proposed lncrt:ase
t:XPEIW I TURE SU/1f~ARY ,,..,.,~: --)j_77-78 1978-79 (Decrease) t:;tu·fL
Employee Services $10,373 $3 ~ 647 $19,029 $15,382
Technical Services 650 2,000 1, 500 (500)
Supplies 9
Special Expense 36 '3 72. 6tooo ~O.QQ_ 18,000
Tota·r Exoenditures $47,411 $1l,6~7 $44,529 $32,882
EXPENDITURE ANALYSIS
Employe~ Services-ill~ Is reCOI.~nded for staffing this subpro1JrM.
Technical Services -"'\500 is recOtmilended to provide adyerttslng and publishing related to tha 1979 General
~lun I c.:i pal E 1 ec t ion.
Special Expense-.$24,000 ~s recoomcnded to provide for the 1979 Gr,1eral Huntclpal Elui:tion. Costs. Include
elc;tlon suppl les and contracting with Santa Cl1ra c~unty for s~rytce.
COUNCil SUPPORT SUBPftOGRAH
!]:1?0SE/G0Al:_ -To provide administrative and c1erlcit1 support for the t!ty Council.
. .
.OESCR I PTI CH -The Counc fl Support subprO!Jram 1s respons·tb le for provfd lng a cQnt.act J)(Jltnt bGt~ecn the pub. He
and Councll~omers, acknowledging correspondence addressed to Cooncll...,.ers and dlttrib'-ltlnu i~ t., CQuncll•
staff, preu and pubJtc, keeping a Tal.~nt Ba11k of citizen applh:attons for Councll·appolnted 3oards 11nd
CQlTIT;Jsslons. notlfyfng citizens and advertising when vacancies on Boards and CO!Mihslons occur, transl'lfttlng
applications to Council, monitortn~ appointment procedure and settir.g up interviews, typlng correspoml•mce and
new business items for Counclllll':mbers~ and ""'"king travel/mc.~tfng arrangements. It Is amtlctpated that a H4n~·
book for Council-appointed Doards and COITI'nlssfons will be coapleted for Council's approval during the :current
fiscal year.
$I 4, lt73 is recoomended for the 1 ~78-7~ flsca 1 year. ThIs Is an I nc..rease of $3,056 over the current f f 5C"' 1 year.
Plans for 1978-79 \'1111 be to naalntaln current service levels.
---------------1978·79 ANNUAL EUDGET ----·----------
10
l
CITY CLERK
OBJEtT PJES
I. To acknoo.'i!euge all citizen lr.tters and dlstrlhutu them to Counci1J staff~ press and ~ubltc.
2. To mal~taln TaJe~t Dank.
3. io provide support to C9LJncll lm makln9 ar>polntments to Councll~!ippofnted Boards and Commissions.
Actual Actual Actual Target Target COUHCIL SUPPORT
PERFORHMICE MEASURES 1974-7~ 1975-76 1976-77 1977-78 1978-79 --·
tlurrber of 1ettP.rs to Counc!l from citizens
!lumber of applTcattans for appointments to
Boards and Comrnlsslons r~cefvecl and processed
%of letters acknowledged wlthln ~ne day of
receipt
% of app\)fntments made prfor to exF:ratfon date
of i ncunDent 1 s term ·
Boo 705
158
3~8 Boo 800
li4 250 200
So%
lOO~i
SERVICE LEVEL CHANGE -An Increase of $3.05G Is rec~nded for 1971·79. Tite change r«fl•cts .07 ad~ftlonal
person years ad·ded in respol"'3~ to the appolnuaent ttroc~dure for C®nc;Jl-appo1 nte4 loar4s and Ca.. Iss Ions •
....__ _____________ 1?78-79 ANNUAl m.OOET ------_,;,;_.
• 11
-----------------------------·-----------------------------------------------------------------
e e
CITY OF P,1l0 AlTO
CITY CLERK
COUUCIL SUPPORT Actual Adjusted Proposed Increase
EXPEND I lURE SU~"1ARY 1976-77 1977-78 1978-79 (Oecrease)
~mployee Services i!..2' 69£-ill.t_!ill_ ~ ll: f 1q3 ;; 3 ,n56
1'ota 1 Expendr~ures $12,696 $11,~17 $1l1) 4:13 $ 3,056
£XPENDITURE ANALYSIS
t-:ipioyee ~;rvlces-$JI1 1•73 fs recOtTYOOnded for staffl:1g this subprogram. ~-
f..!.bl.!!Q. AND RECORDKE:EP i !Hi SUBPROGRAM
PURPOSE/GOAL-To malnta!n an u~-to-uate ar.d cross-referenced publ lc fl 1 lng syst~m of all official doc~ments C? the tiTY-'"
DE.SCRIPTIOII-The Filing eand Recordkeeplng subproaram ~s responsible for fiiJng af Council-packet material,
indexing Counctl actions, obtaining signAture$ on original documents, filing and Indexing contracts, deeds,
conforming Resolutions and Ordinances, certlfyfng and notarlzJn~ doc&Ame,ts, orgordzfng Council mlnutes for
filing by Sl.lb-ject, binding ilnd r"etalnlnt~ penrlanent documents, and purr;lng basement records. It Is anticipated
that an rndex of Co'.'ncll net Ions from 1971t will be up-dated and ~Jeted by the end of the current frs,~l year.
$10,1176 is recorrrnended for the 1~76-79 flsc~l year. This Is an lnr.reas~ of $2,15l.over th2 current fiscal year.
Plans for 1978-79 will be to Implement a weekly >dexlng prcx;edure a1.;!1 to malntaffl subprograM activities at the
current l~vel.
OOJECTIVES
I. To provlcl'·· and maintain on a weekly basis ar1 Index of Counci I actions.
2. To provid~ up-to-date fiJfts.
3. To provide an averag« retrieval t1Me of 15 alnutes per file request.
J1, To lmpl ement a week 1y I ndexl ng ~rocedure.
1978·79 .AtNJ,4L Blr.>GET --------------12
. . . ,. : ·, . .. . -.... . .. . . ... -
------------------CITYOfrA~OALTO ----------=-----~,--
c f T'f CLE"K
FILING AND RECO~OKEEP!IIG
P~RFORMA"CE MEASURES
Number of Council packets for ftlJng
Number of Council actions for Jnde~lng
Number of 1 ega I documents ilnd per~nent recnrds
Z of Cot•11c II aci:l ons l ndexed wt thIn 10 days
after Council me~tlng
%of Councl I packets filed wlthln 10 days of
Coun,c II meetIng
Actual Ac tua 1
197li~75 1975-76
61 5\
lJJ2 320
Actual Target Target
1976·77 1977-78 1978-79
55 50 . 50
500
499 390 ~00
90%
90%
SERVICE LEVEL CHANGE~ An Increase of $2,1~3 lS rece~llllCnd~d for i978-79. The change reflects t\~ .. , addttloli of
.09 person year for the fndsxfno procedure.
FILING AN~ RECORDKEEPIHG Actual Adjusted Proposed Increase
EXPENDITURE SU~\MARY 1976-77 1977-78 1978-79 (Decrease)
Employee Services $8,276 $8,323 $1Cit~76 gl153
Total Expenditures $8,276 $8,323 $10,476 $2 ~ 153
EXPE"DITURE ANALYSIS
Employee Services -$10e~76 Is rer.,on~ended for 5 ta ff I ng th I s subprogram.
.__ ____________ 1978-79 ANNML BlDGET • • 13
. .
• • ·.. • Jlt .. • -•
-----------... -----c:;vc:: ~~~or..:o ------------
-UOTES -
..__--------------1971·79 I.NNMLIUJGET 14
CITY OF PALO ALTO ."""""'
CITY CLERK
.Actuiil Adopted Changes Adjusted Proposed fnc:reasoe Percent
EXPEND nURES DY (SUBl PROGRAM 1~76-77 1977-78 To Date 197/'-78 l978-79. (Cecrecils~) fhans~
Employee Ueneflts -. s 21 ,009 $2!), 273 fl.332 $ 26~605 $ 26,869 $ 264 J,O,
Administration & General 46)sot• 56,5~6 5' 116 6J,t:lit2 ~5,7l6 ( 15,926) ( 2$.8)
Meetings and Minutes 26,462 38,611 2,920 41 '531 31,187 ( 10,34~) ( 24.9)
Elect tv .. ~ 47, 41l 11 ,647 11,647 44,529 32,892 282.4 Council Support 12,696 11.417 11,417 14,473 3,056 26.&
Recordkeeplng and Fll ing 8,276 8~323 _lL323 lO ,4?6 2 t! 53 26.0
TOTAL EXPENJITURES 162,358 151,797 9,368 161,165 17.L250 12,085 7.5
i EXPENDITURES BY OBJECT j
I Employee Services 90,356 97,397 6,4~U 104,445 105,050 605 .6
Technical Services 11,470 14,soo 2,920 1/,420 15,500 1,92.0) ( 1 j . 0) . i Supplies 1,950 3,500 3,500 3,500
Equipment Purchase & Re~~ 8,080 !0,200 10,200 10,200
General Expense 1 ~' 123 19,600 19,600 15,000 ( '4,,00) ( 23.5)
Spec! a l E.xpense 36t3Z9 6 10Q.Q. 6 1 oc~ 24 2 000 Jl 1000 ~o.o TO.fAL EXPENDITURES 162,358 151 ,7S7 9,368 . 16 J 1 165 !73,2:$0 12,085 7.5
Serv I c~s from Other llepartments 14,965 l!t,044 ( .1) 11t,Oit3 llt,065 22 .2
TOTAL COSTS 177,323 165,8~1 9,367 175,208 187131.5 12 t J 07 ].0
FINANCING
Services--to other Departments 161 ,99~ · 1so, zn, io.s86 161,165 17lt,750 13,585 e.~t
Prior Year Encumbrances 9a
( 10·5) General Revenue 15' ~32 15.562, . (1,519) 11t,o1t3 J2,565 ( I I ,4?8)
TOTAL COSTS . $1;7,323 $165,8111 $ 9,367 $17S,208 $187,315 $ 12, 107 7.o:t
..__ ____________ -l978 .. 79 ANNUAL BUDGET -------------15
e· •
• ' ' • • ~ • ' ' ' .. 4 • • •
..__ ____________ . 1970·79 ~NUAL aUDGEr--------------
-. . . . : -. ' -. . .
..,--------------------CITYO~ ~~OALTO ----------------.....
--··
CITY HANAGER
19 8-79 ~R.OGRAH AND SERVICE LEVEL -Expenditures of $176,230 are recommended for the 1971-79 flscnl year.
This ls a decrease., 1,93 from·the current fiscal year. The reduction Is caused by decreased needs f~r
equIpment purchase af!c~ rent. There Is no recorrmcnded staffIng Increase In 1978-79. tlo¥Hwer, person years
hav·~ been reallocated from the Administration and General subprogram to the Ctty Council, Intergovernmental
Rela~!0nc; and Organizational Development subprograrr to more accurately reflect the acthdtles of personnel
assl~ned to the City Manager's Office. The service level for the City Manager's Office w11 I remain cunstant.
~ATION AND GENERAL SUBPROGRAM
PURPOSE/GJAL-To provide overall admtntstratlve tcadersh!p and direction Jn the dny-ta·day operations of
th~ mun!cJpal government.
DtSCRIPTION ~ This ~ubprogram Is responslble for provlcltn~ leadership direction and support to the CJty
staff to ensure. that City services are provided P.ffectlvely and efficiently. Uajor acc~ifshw!nts for th.;t
year include: 1) assisting staff ln com~letl0n of Golf Course Admlnlstratlon Study; 2) negotlatlng purcha~e
of the ITT property; 3) providing direction for the City's Organization and Employee levelopment ~rogr~;
and lf) providing lender!ihlp In the North County Solid \laste JoJnt Powers Agreement.
$52.z563 Is reconmended for the 1978 .. 79 ftscal Y<~ar. This Is a decrease $(75.964) from tha current fiscal
year. Plans for next year Include working with staff on such major Issues as sol ld waste, long·terna power
supply, labor negotiations, and Willow/Sand Hill Road.
OBJt:CTIVES
1. To provide leadership and dtrectfon to staff fn completing major assignments that require 1sslstance
from the Cfty Manage1"s Office.
2. To aJiocate City Manager's Office staff based upan projected or9csnh:atiooa~ priorities.
3. To monitor staff's p·rogres~ In tompJetlon or the llorth County Solid Wut_., Joint Powers Agreuent.
J \ y
'-.._· -------------1978·79 ANt-.'UIJ. BUOGET-------------
1] • • ----------~~···~--.a ............ .. . . . ~ . ~·.
e. • --------------~-CITY OF rALOAlTO ----------:---------...
AD~II til STRATI ('IJ. AIH'I GEtiERAL
PERFOIU~AtlCE MEASURES
Number of asstgnment':1 to staff
Number of review meetings held by City Hanager
on Solid Waste JPA·uuring 1973-79 to monitor
staff progress ·
%of major staff assignments requiring le~dershlp
,l!rectly from the City Manager 1 s Office during
1978-79
%of time City Manager's Office spend~ during
1978-79 on:
staff or prganl:Zatlon matters
Ctty Councr I related matters
Long-r3nge planning, creative thinking
CITY tWIAGER
Actual
'1974-75
Actual
1976-77
To1rget
1'977-78
Target
1978-79
30
12
60t
il~ICE LEVEL CHANGE - A decreas~ $(75,96~) Is recOMMended for this ~ubprogram In 1978-79. The change Is
caused by a reallocat Jon of person years from thts subprogrcwa to other s~l)roorMs. The 1978-79 al Jo~tlon of
pc.rson years wl11 more accurately rcf1~c:t; the activities of personnel assigned to the City Manaser•s Offlc• •.
The level of s~rvlce wiJJ remain the same Jn 197~·79 as It Js for 1977·71. ·
' ' ' ~
'-------------1978·79 ANNU1L BOOGET--------------~---r#'!"'l8
AOI·IJIIISTRATIOII AtiD GEtiERAL
EXPENDITURE SUI~I~RY
Ernp I oyee Scrv I t:es
Technlca! Services .
Supplie$
Equipment Purchase & Rent
General Expense
Tot a I Expend i tl> res
EXPENDITURE AtiALYS!S
CITY OF PALO AlTO .
C I rt HAIL\GER
Actual Adjusted
1~76,-· 71 1977~78
~ .... ~
$122,232 $118 '53'•
86 1,150 • • I,~'
1,036 1 '350'
2,553 2~250
7,3~2 5~2~3
$133,2lt9 $1201527
Proposed
1978~79
$45 ~ 138
1,150
1,350
250
4,675
$52,563
Employee Servi~es N ~5,l3~ Is recommended for staffing this subprogram.
inc::reas~
(De.crease)
$(73,396)
( 2 ,000)
( 568)
$(7!i,964)
Te~:hnlcal Services-$1 2 150 is t·e~omnencied to provlde the follo\'llng: $500 for advf.lrtlslng; $500 for mis-·
cellaneous technical serYices such ~s surveys Qr special stl~~es; $150 fo~ mrlntenance and repairs of
office aqulpment.
~upp)les -$1,350 Is recOOlfl'lended to provide the f()~ lowing: $1,050 rs· for office stai:lonery and supplies;
$300 Is for books and pub 11 c,:~t ions.
Equipment Purchase ~ ~'t~r'!_i: .. ,$250 Is recomnended for the purchase of a calculator •.
General Expense "'14,675 Is reco~rmended to provide the'fo11owfng:.$1,000 ts for City liability Insurance;
$1,000 Is tor travel and meetJng expenses; $~.675 fs for the cost of ctty .~mbBrshlps In the lnternatJona.
City Hanagemeot Association, the league of California Cttles, and the American Society for Publtr. Admtnts
trat ion.
CITY COUNCIL SUBPROGRAM'
. .
PURPOSE/GOAL .. To p rov t de the C 1 ty Counc t 1 ,., I th the re 1 evant t n format 1 on I t needs to !Uke decIsIons regardIng
City policies and programs.
"--------~------1978·79 ANNUAL OUOGET ------~-------• • : • i . .. .~ ' • ~ .. ~· • • . • " . .. . . . . . • ,. .
• • CITY Of PA!.O /.lTO ------------------....
/ CITY UANAGER
,)( DESCR.IPTIOU-The City Council subprogram ts responsible for pr~vldtng policy recoi11TICndattons to the Ctty Coun-
1 ell (i.e., rnramcdlc program, ITT property, solid waste, and labor negotiations) and ensuring that Council
as5lgnments .Are completed In a timely m~nner. t1ajor accomplishments for the current year Include completion
of 911Z of C0unci l usslgnments within spectfled time period an(] havtng /5C::. of major staff pol icy'reco1001endatlons
accepted by City Counci I.
$26,491 Is re~ocrnended for the 1978-79 fiscal year. This ts an increase of $?~'~,\~~• ~v2r the current year.
in 1978-79~ person years will be allocated to reflect the activities of City Mnna9er 1 s Office personnel~
In 1978-79, efforts will continue to focus on working with the City Council to ensure that It Is being pro
vided \·lith relevant lnformaUon from which ~r~:md poitcy decisions can be mar,le; to ensure that Cotlnci'J assign
ments are completed with!n spectfted time periorJs, and to assist the City Council In deve~oplng and malntatnfng
a spec!f!c list of· fts prlorlttes. ,
03JECTIVES
l. To Frovlde the City Counctl \'lith w~ll .. documented policy recolllTiendatlons \llhtch Council can accept.
2. To complete .all Council ass_lg~ments within a specified time period.
3. 1o Assl.st: Co1mcil In priorttbdng agenda Items for City Council meetings.
1978-79 I.NNUAL BOOGET ----------------20
~-----------CITYOFrALOALTO --------Y--~-~----
/ C I TY HAUJ\G E 1\ I "\
CtTY COUNCIL Act!lal
PERFORH.A.t!CE tiEASURES l2L:•-75
i~umber of mCJjor staff poll<:y reconr.1endatfons ?.4
Nur.1ber of Council ass!gnments to staff
Number of Counc: l assignments completed by staff
Uumbe r of I terns t-~rl or it I zed for Counc II meet J ngs
%of mJjor staff polfc:.y reconiTlC:ndntfons that the
City CouryqiJ uccepts 8J%
%of Council assignment:, completed by staff within
spec1fied time period
%of Council Items prioritized within 30 d~y period
% tncre:ast::. In the number of rr,Jjol· policy recomncn
dation~ that the City Council accepts
%increase In ."'-umber of items prioritized lifthln
30 day period
Actual
~?.5-76
88%
Actual
1976-77
30
30
~5
89%
Taf'get Target
1977-78 i978-79
30 30
30 30
30 30
20
75% 63%
100%.
80%
10%
85%
SERVICE Lf.VEL CHANGE .. An Jncrea~e of $26,491 ls recornrncnr!cd for 1978·79. The cha11~C! Is cc.use.d lty a re31loca
·'tion of ~Jerson •tears ~o thIs subpronram from the Adml n J stratI (m anct Genera J subprosram. The a llo\:nt I on of
persoi1 years to this subprogram more accurately reflects th~ actlvitl~s of personnel ass~gned to the City
Manag~r•s Office. The level of service wt1J remain the same In 1978-79 as It Is for 1977-78.
"----------------1978·79 ANNUAL OUDGET-• • 21
I
• . ,----------------r ,.,, r"-.., •. """ , .... ,.... -~t••'-' .. ····-...,··-·J
( C I "i'f COUI!C I l
EXPEtHH TUf\E S~W.iiARY
E~rloyee Services
Total Expenditures
F.XHNDITURE AllALYSIS
1\ctu.ll
1976-7L
CITY IW:.,tER
Adjusted
1.277-78
•
Proposed
1978-79
$2 6 '1t91
$26.491
Emplcyee St;rv!ces-::--§26,1!91 l-s recomend.hl for staffing this subprogram.
I UTERGOVfiUIHEIITI"\L nEt..AT I OHS SUDPROGfWt
I ncreas1~
(Oecr_!ase)
$26.1191
$26,491
----~--
PURPOSt::/GOAL-To assume n Jeauershtp role In Identifying and pursuing major hsues 'ttihich require CC'Ioperatlvc
action \·llthothr.r jurisdJct:lons.
DESCfUPI!.Qll"' The lntergovern~ntal Reiatlons subprogram ts responsible for establishing COt';ter~tlve rel~J~tlon
shlps wlth other jurisdictions ~o •JOrk on lssues of mutual conern (I.e •• Sand lt11l Road, zoning ()rdlnance.
sol Jd waste), llajor ·accomp'llshments during the current year lncfud!Sd working Hi th Santa CJari:l Cou11ty f1nd
cltte::i on lssue~/programs as county transportation, p~r,.~medlc program. and county fire marshall service.
$8,712 Is reco:nnended for the 1978-/9 fiscal yeojr. This Is an lncr~ase of $8,712. In 1978-79 per~on years
will be allocated to reflect the activities of the City Hanager•s Office personnel. Planned activities for
1978-79 Include li·mtfflcatton of significant Issues/projects requiring cooperative efforts betweeil1 Palo Alto.
and Stanford University, East Palo Alto and the Palo Alto Unified Schoo~ District. Continued efforts will be
directe-d toward the Sand Hill Road pr~ject and solid w&ste. Contlnued_cooperatton is planned with Santa Clara
County.on Issues relatlve to Santa Clcra County cttles (l.e., 1Jablllty ln&urance and transportation).
OBJECTIVES
l. To identify ~nd pUI/"SUQ Issues ~lch ref]ulre COOFeratlve action with Stanford University.
2. To Ide~tify and pursue lstues ~~lch require cooperative action wfth East P1lo Alto.
3. To ldentlf\• And pursue Issues \'lhlch require cooperative action with the Pa~:> Alto Unified Scbo;,l
District.
-------·----------1978·79 ANNUAL LllDGET ----------
----------------CITY OF PALO ALTO------------------
ltHEHGOVERJ1E tiTAL. RE LAT I Otl5
F'ERFORHAIICE I-IEASURES
tlumber of Issues for cooperatlvP.. ~ct!on
CITY tW1AGER
Actual
1974-i.
wt th Stanford 2
flumbt;.; of Issues for cooperative. .:~ctlon
\'li. t h E as t P;, I o
Number of issues for cooperative action
1-1ith Paio Alto Unified Schoo} District (P!\USD}
Actual
1975-76
Actual
1976-77
5
l
Target Target
1977~78 1978-:12.
2 2
1 1
1
SEfW I Cl: LEVEL CIIAIIGE -An { ncrcasc of $8.712 Is rec00100ndet! for 1978-79. Tho ehange h caused by a re ..
allocation of person years to this subprogr~m from the J\dmln~strutlon cmd GcnerCl) subprogram. The
allocation of person years to this subprogram more acc~rutely refl~~ts th~ ~ctlvltfes of personnel assigned
to the City Manager•s Offic;c. The l~v~l of service \-iJll remain the same In !979.:.79 as It Is In 1977-78 •
......_-------------1978·79 ANNUAL BlDGET ---------------~ •
I
13
• -----------·--------CITY 0~ n.~~O ALTO--------__,;,.--------.....
J tlTERGOVfRNI1EUTAL f\ELAT I OUS
EXPEtiD: TURE SUHMARY:..__ __
·Employee Services
Total Expenditures
EXPENDITURE ANALYSIS
Actual
.1976-77
,~~jus ted
1977-78
Proposed
1978·79
j_B,712
Employee Services -~8,[12. Is rcc.otm)C.nu~d for :.tafflng Lhls subprogram.
OftU~tll Z/\T IOU DEVEl0t'f!£ni ,~~
Increase
(Decrease)
$8,712
$8,7!2
PU!lPOSE/GOAL -To enhance the eff~ctlveness of the orgJnlzatlon and employe~$ throug!1 a sertes of planned
change activities.
OESCRIPTIO~I-The Organlzatiqn Development subprogram Is responsible for providing supportlva serv!c~s $UC:h ..
as problem solving and consult3~l~, to Improve workfr.g condltlons and effectiveness for iodlvldu~ls and
work groups. Tra l.n lng Is provided tr enhance hurMn re~otu·ce ~t rnzation and co:.un I ca~ JOfts skll is. t~jor
accomplishments for the current ye~r Include: 1) skills training for employees that fac~11tate planned change
actlvlt.les, and 2) Introduction of problem soJving ~ct1v1tles ·In the Fire Department.
1J8,194 Is recoi'L,nended for the 1978-79 fiscal year, ·This Is an h'lcrease of $38,194. In 1978-79, person yearS:
will be allocated to reflect the activities oft~ CH:y tt~nager's Offlce personnel. Efforts fo1· 1978-79 will
continue to focus on pr_ovtdlng training to city emp~oye~s to develop and ln.prove skills. such as co.mur.fcatlon,
cour1s~l ing, and decision making.
OOJECTI VES ·~ ,
1. To provide problem solvlr.!J assistance and skill building activities to managers and el'lpJoyees In \
the Fire Department, Pollee Department, Utilities, Public Uorks, and Social and COMAIUnlty Services.'·
2. To provide tralnlno classes to City employees In l~n nesource Developme.,t. •
To provide on-going teal'l'l building consultation to Clty departants •
...__-·------------1978-79 ANNUAllllDGET -----·-
2lJ
• • • .,.) ~-· •'f .. • \ <W .: ~ : '' ~ ~ • "'
.,.,.,-----------------CITY Of rALOAlTO ---------------~-
ORGA!II ZAT I l)tl DEVELOPHEtiT
PERFORMANCE HEASU.!!.li__
Number of HRD classes conducted In 1) counseling
skills 2) intervievdng, and 3) II!Jman Resource
Developrn~nt
tlumber of problem solving interventions (Fl t"e
• Department, Utilities, Public Works, Pollee,
and Social & Community Services) for 1978-79
Number of dep~rtments provided on-going team
building consultation
%of employees ~ho feel skills learned through
~RD classes are helpful back on the job
within a six month period
%of Fire Department pcr!:ionnel tnv(dvec.J In
problem solving activities
% of Fl re Department personnel t.·1ho find pro
blem solving helpful in their job within
six months of co~pletlon of pr6bl~m
solving activities .
% lncre.ase tn the number of departtnents provl,ed
team building consultation ·
% increase in the number of employees who feel
skills learned through HRD classes are·
helpful back on their jobs
cITY t\AHAGER
Actual
1974-7~
Actual
1975-J!.
Actual
1976-77
Target
1977-78
2
5
90%
50%
90%
10%
lOt
SERVICE LEVt:L CtiANGE -An Increase of $38,19.\ 15 recc!."!nen~ad for 1g73-7,, The change h cause.A by a re
alloci'ltlon of person years to this subprO!)ra~n fr<'AI t!le /.c!alnlstratlon and Ceneral s~progr•. The allecAtiM
of per~..;m years to this subprogram ;?.Ore accurately reflects lhe actJvl des of persMA'tl assigned to tho
Cl t:y Nanagar's Office. The level of sendee will rcmaln the same In 1973-;9 as It Is for 1977-78 •
• •
ORGAIII. ZAl'l OU DEVEI.OPHENT
EXPENDITURE :lUM!iARY
Employee services
Tota1 Expenditures
EXPENDITURE AHALYSIS
CtTYOF~~OAllC .--.., ----~--:---------~
C nY IW!AGEr\ \
Actual
.1974-75
Actual
1975~76
Actual
,1976-77
$38,194
$38,194
Target
1978-?9
.\38 t 194
$38,1~4
Emplo•tee s'~ces -$38, 19't !s recorrmendcd fur stafftnn t.~Js subpro!]rall.
..._ ______ ..-.;.... ______ . 1971m79 ANNtK DlDGET ----------------
l
I
L-------------------------------------------------------------------------------------~------------.r--
C lTV OF PA\.0 AlTO
CITY AAHACiEft
.Ac tua 1 Adopt€"d Ch•nges Adjusted Proposed Increase Per~ent
EXPENDITURE BY Ji.UlliROGMH 1976-77 1977-78 To Date 1977-78. . _1978-]9 (Oecrease) Ch_•n_ge ~
Employee Benefits ·$ 1!],566 $ l!]' 6211 $ 2,013 $ 119~637 $ 50,270 ~ 633 L3
Administration & General 133,250 117,6~1 1 o:. 8M~ 12!,5'27 52,5b3 (75196~) (59.1)
City CouncJ 1 26,~91 2'~4~1 100
Intergovernmental Rel~trons 8, 712 B,712 100
Organi~atlona1 Development .._ ____ 30. 19~ 321 19~ __ ,..!.9.2_
lOTAL EXPENDITURES $180,816 $165,.265 $12,899 $178,\64 $176,230 $ ( l ,93H. ! . l )
EXPEND! fURES BY OOJECT
Employee Services 169,798 i58,0~0 l0,13l 168,171 ,68,805 634 . ~
Technical Services 86 1, 150 1 r. 15u 1 '150
Supplies 1 ,036 I, 350 l. 350 1, 350
Equipment Purchase & Rent 2' 5511 250 2,000 2,Z50 250 { ~ ,000) (18.9)
General Expense 7.342 41~75 768 5t2~3 • ~ 2 675 f 2'~~ f!Ht-TOTAL EXPENDITURES 18o;1IT6 165,265 12,899 -r?J,l&ij 17,,230 1 ,934 1.1
Services from Other OepartMilts 26,897 ·-· 22. lto~ 70 22,~70 22,63' 166 • 7
TOTAL COSTS $207', 113 $187,665 $12,969 $200,634 $198,86, $( 1 ,768) ( -9)
FINANCING
Services ~o Other D~partments 178,4152 163~6i2 111,552 J78, 164 179,336 1.172 .7
C1enera 1 R\llvenue 29,26J. 2~ t0 53 .J.Lilll 22,lt70 191530 i 2,9!tot ll.l
I
TOTAL COSTS $207,713 $187,665 $J2,969 $200,&34 $198. 86$; $( 1 ,768) ( .s)
~-----------------1978 .. 79 ANNUAl DUDGET ~----r· •• • ll
• • C lTV OF PALO AlTO
CITY tWU\G ER
. Actual Adopted Changes Adjusted Proposed Increase
AUTHORIZED POSITIOHS J,S76·ZZ 1977·78 To Date 1977-78 1978-79 (~ecrease)
C i ty t1anage r 1. 1. L 1.
Assistant Clty ;~anager ' • • I • 1. 1 •
Coordinator/Organization
Research & Development 1. l . L L
Administrative Secr~tary 1 • 1. L (I.)
Administrative Secretary/
City Manager•s Office 1 • 1 •
Secretary A Conftd~nttal h '1. L I.
TOT.~L REGULAR POSITIONS 5. 5. 5. 5.
THIPORARY AND OVERTIME
Temporary
Overt I me ..• Ol ~ 01 .01 .01
TOTAL TEHPORARV & OVERTIME .Ol .OJ .0 I .01
TOTAL PERSON YEARS 5.01 5.01 5.~1 5.01
ALLOCATION 6Y (SUB)PROGRAH ,_
~ployee Benefits .ao .lo .80 .lo
Administration & General ~.2.l . li.2l J,.21 1 •. ~ (2.75)
lntergovernmenta\ Relations .16 .2,
Organization Dtvelo~1ent 1.~ 1.'-
Cl ty Council .,....._....:_ ·" .. ,
TOTAL PERSON YEARS 5.Q1 S'.Ol S.QI 5.01
EMPLOYEE SERVICES $1,9,7,. $1SI.o~ $ ,. ,131 $1,1.~171 $t6l,lo5 $631J
AVERAGE COST/PERSON YEAk $ 33 ,8,2 $.31,5~5 $ 2,022 $ ll ,$67 $ )) ,,,~ $117
1Y78·79 AHNU4.. llDGET 28
-----------------CITY OF rALOAlTO----~·-------------
CITY ATTORUEY
~978-79 PROGRAN AND SERV.ICE LEVEL-Expenditures of $25?,058 arEJ recoowaended for the 1978-?9 fiscal year. This ~sa decrease ${24,999) from the current fiscal year. The change results primarily by a substantial reductron
tn professi~nal services. Funds for litigation and outside legal services are reduced from $53,800 In 1977-78
t~ $25~000 ror 1978-79: The senr!ce level provide~ by the City An:orney•s office will remain t~.e same for 1978-79
as It IS fo: !977~78 as an obj~ct1ve for 1978-79 1s to decrease the use of out~IJe legal as§ltanc~. ~ddltlonally
the reclass!flcation of an Ass1stant City Attorney 1 s position to that of a Senior Assistant C!ty Attorney 15
proposed for mid-way through the 1978-79 fiscal year. ·
ADI11 tl I STRATI ON AUD GENERAL SUI3PROGRN1
PURPOSE/GOAL-To provide legal counsel in a~l municipal matters to tho.; City Council, Counctl-appolntecl
cam it tees a rei canm Is~ tons and C 1 ty staff.
DESCRIPTION -The City Attorney 1 s office re~rcsents the City of Palo Alto in all legal ~attars. Typical
.activities include providing legal representation to any officer or employee relative to perfonftance of official
duties; ensurir.g the accur~cy and usabt 11 ty of the ~lunlclp~l Code; and Interpreting Fe\leral, State, County and
City constitutions, charter:~, st<l~utes, ordinances and lar1::. Slgnlflcint accanpllsl'wMnts ®ring the current
fiscal year incloJde di~rrdssal of t+,rz::: and favorable settlement cf a fourth Foothills case; o~cqulsltlon of the
PG & E facilities In Barron PJrK. without litigation; favorable resolution of deferred compensation program
problems; legal aspects c,f ca.tmunlty housing loC!n gu£1rantee; ITT i'cquisTtlon; \·lebster Wood project; Canpretua.nsive
Plan and Zonlng Ordinance. ·
$196,827 Is reccmmende~ for the J978·79 fiscal year. This Is a decrease $(26,789) fr~ the ;urr~nt year. 'ro
jected, act!vltles f.r:'" ,9?8-79 inch.1de completion of the zoning ordinance, revising further work on the sub
division ordinance, maintaining service levels to Council, Boards, Commlssl~ns and staff, ansurlng the smooth
transaction Into a se l f-1. nsu1·cd 1 i ab t 11 ty program; further ref t nemen ts In the be low-market-rat~ purchase and
other City housing progremsj and decreasing the use of outside legal assistance, particularly relative to
Utilities matters.
OBJECTIVES
l. To complete the zontnn ordinance.
2. To continue progress on revising the subdivision ordinance.
To provide le~al representation to any officer or employee of the City ·tn any action arisfng from the
p~rfonnnnce of official lluties,
'·
· 1978·79 ANNUAl DUOGET ---------------29
•
';
r
-------------CITYOFPAlDAtTO~---------~---......,
C tTY ATTORNEY
OBJECTIVES
4. To ensure the accurucy and usabtllty of the 11unlclp'll Code.
s. To refine the belm·l-market-r<lte .llurchase and other City housing programs.
6. To decrease the use of ouHide ier"--1 assistance~ particularly relative to Utilities matters.
7. To maintain service levels to Council, 13oards, Carmlssions and .taff.
ADMINISTRATION & GENERAL
PERFORMA~CE MEASUR~S
-····-:··-..-~---...... ··-
Completion of the zonir19 Clrdinar1ce
Revision of th~ subdivision urdinance
Updates to Municipal Code
SERVICE LEVEL CUMlGt .. A decrease $ (26, /'u9) Is substantl~reductlon In professional serv!ces
from $53,800 ln 1977-78 to $25,000 In 1978-79.
1978-79.
Actual
19711-75
Actual
1~75-76 Target
~78-79
I
J
2
recommended for 1978·79. The change results ~rlmrily from a
as fund5 for lltlgatJon and outside legal services are reduced
The servtce level for 1978-79 \\Ill remain as It is for
--~) -----1970·79 ANHUAl. DUOGET J)
..----------------···-"··"-"''' ________________________________ ---
-CITYOFfli.LOALTO
CITY ATTORNEY
AD/~ ttn STRATI ON & GEIIERAL Actual Adjusted Proposed Increase
~XPEIID I TURE SUHMARY 1976-77 1977-78 1978-79 (&ecreasel,
Employee Services $125,480 $141_.8lC. $Jl(s,327 $ 1 '51 )
Professicflal Servl..:es 281032 53,800 25,000 (2~ ,800)
Technical Services 51 1.112 10,500 8,500 ( 2t000)
Sup;>l ie~ 51309 5,000 5,700 700
Equipment Purchase & Rent 51560 7,500 8,800 1 t 300
General Expense 5,230 5,00Q -!) 1 50Q. sao
Total l;'xpendltures $174,753 $223,616 $196,827 $(26~789)
EXPEND IIU RE ANAL YS IS
Employee Service~$1_43 1 327 Is rec~ended for staffing this subprogram.
Professional Servlc~: ·· ~25,000 Is recoomended for lltfgiH!on and outside legal assistance.
Technical Services-$8,500 Is recarmended to provide the following: $7,000 for advertising 8M !tU~Hshlng;
$1,000 Is for ternpcrc;ry c I erl ca J assistance; $500 l s for equ t pment mat ntenance and rapa I r,
Supp 1 i es -$5,700 I!' recommE:r,ded to provIde the fo llovrl ng: $ f, 200 t s for statIonery and offIce supjtl tes;
$4,500 Is for books, films and publications.
Equipment Purchase & Rent-$8 2800 is recOtmtended to provide the foJiowtng: $1,300 Is for the purchase of two
type\"riters; $7,500 if', for the rental of off.~c:e equipment.
Generai Expens~-$5r500 Is reconmen\.i.,;t.l to provide the following: $!~000 ts for the City liability Insurance;
$1)000 Is for City memberships; $3,500 ls for trave' and meetings,
1978·79 ANNtML BOOGn __ .....;.;,..;. ____________ ___..3l
•
• • --------------CITVOFrAtOAl.TO --------------....
-UOTES -
......._,------------197A·79 ~.N:~ OUDGET-----------~
C lTV OF PALO AlTO
C l TY ATIORUEY
Actual Adopted Changes Adjust.ed Proposed Increase Percent
EXPEnD !TURES BY (SUB) P·ROGIWt 1976-77 .!277-78 To Date 1977 .. 7! 1978-79 (Decrease) f. h.~ ---~---
Employee Benefits $ 41,261 $ 5!,&10 $ r~63i $ 53,q4l $ 55,231 $ . 1, 79 f ).6 % Aclmlnlstr~tion & General 1741753 177,234 46' 3~2. 21L.~ 196,827 ..Jl.G, &.1~~ 02.0)
TOTAL EXPENDITURES 216,014 229~0-44 48~013 277.057 .252,0S8 {24 ,999) ( 9.0)
EXPENDITURES BY OBJECT
EmpJoyee Services !66,741 Hl6,0!t4 9 f 213 195,257 198,558 3,301 1.7 Professional ServIces 28,032 l~~ooo 38,800 53,800 25,000 (28,800! (53.5) Technical Services s' 142 !0, 5C'O 10,500 8,500 ( 2,QOO) (19.1)
Supplies 5~309 5~000 5,000 5,700 700 1~.0
Equtpment Purcha~e & Rent 5,560 7,$CIO 7,$00 8, Boo 1,300 17.3
General Experse 5 230 51000 5,000 --2.t~ 500 10.0 TOTAL EXPENDiTuRES -·2 f6: 0 tl• 2f9,0~4 -·4S7613 277,057 252,0~ . (24 ,999) { 9.0)
Services from Other Departme,ts -· 24 1 856_ 23,532 ( 1~5) __1LJ8?.. 24. S'•3 1 ) 56 4.i_ _ _,_ -.. ~..:...&-.. _.
TOTAL COSTS .2110 't170 252-576 47,868 300,444 ·276,601 (23,8Z.3) ( 7.9)
FINANCING
Jli. 738 6:o Services to OthLr Deparunents 212,627 226.754 20,303 247,057 261,795
Prior Year Encu~brances (703) 8,800 8,600 ( 8,800) ( 100)
General Ravenue ... 2_8,9~6 __ 12_,821 --l!tl.§L 44,587_ 14,806 ~29 a 781.1 J66.8l,
TOTAL COSTS $2'-i0,870 $252,576 ' $ 4~,868 $3JO ,4~1t $276,601 $(23,843) (. 7.9)%
...__------------1978-79 ANNUAL BUDGET---....;.._--------··
e e 33
L---------------------------------------------------------------------------------------------------~~
• --------------------CITY OF n1LOAlTO --------~---------
/i,UTHO!UZEO POSITIOIIS
Cl t/' 1\ttorney
Senior Assistant City Attornay
l\:>s is tan t C! ty Attorn~y
Legal Secretary
Leg~l Secretary-Confidential
TOTAL REGULAR POSii!OI!S
TEHPORARY AtlD OVERTIH£
Temporary
Oven im~
TOTAL TFHPORARY s OVERTIME -------
TOTAL PERSON YEARS
ALLOCATION BY (SUS)PROGRN\
Employee Benefits
.4\dminlstration & General
TOTAL PERSON YEARS
EMPLOYEE SERVICE~
AVERAGE COSr/f"ERSOH YEAR
. Actui'.:
1976::]_7_
L
f.
2.
L
2 .•
7.
1. 12
5.88
7.
$166,7~1
$ 23,820
CITY A TTORUEY
Adopted
jj_77~78
L
L
2'
l.
2.
7.
1.12
r· AD ~
$1&o,oltJt
$ .1!6,578
Changes
To Date
$!f,213
$1,316
,'!
AdJusted
1977-78
L
I '
2"
1.
2.
].
.49
1. 12
5.N
7.'
$195,257
$ Z7,a,lt
Proposed
1978-79
1.
L5
1.5
3.
7.
1.12 s.aa ,
7.
$1~~558
$ 26,510
tncrease
(Decrease)
. 5
. ( • 5)
( 1. }
1.
1971 .. 79 AtNK.IlDGET -------------~34
.~----------------------------------~~~O~~~L~T~-----------------------------------
1978-79 PROGRAH MIO SERVIC£ LEV'ELS .. It IF planntod that present service levels will carry on throu9h 1978-79
without. significant cost hH:re"~e ot.h"r thMl lnfh'l.llonary adjo.1st~nents. The objective, then as now, h to
enhance produ~;tivity and efflclen(:y ~lthin the exiH!ng level of resource coomltmenL Continuous developmel"lt
of the basic systems ~nJ the pcoplto 'f:ho orcr~te them ls t:le key to attainment of this goal. Tota} progrDm
expenditures of $539,383 arc forcc~~t for 1978-79: an increase of $5,266 (1.0%) over 1977-7d. No slgniflcan~
reallocation of resourct1S beti':t:e:>. programs is antidpated.
GOAL -ro develor>, control and adminl~ter effectively the City 1 s various accour~ing systems and financial
functions ensurinq the proper .:zqui~i\ion, security and disbursement of fiscal resources. W!th assigr1ed
staff to continue to !luJit, control and other~-dse presirie over the computerized control systems established
for:
.General ledger-funds Control
.Oudg~t~Purchases
.Copltal Project~·Contracts
• Payro ~ 'i ... rs;; !lvnrH~ l -a~na fIts
,.;,ccount~ i''nyable-01 sbursements
.Rocc!v&ble•·Revonue
.Grants-Joint Agreements
.Audlt·lnsurance-Speclal ~eports
. Bond Deb': Hanagemen t
.Utilities C~stomer Billtng
• Inventory-Property
.Treasury-Bank-Investments
OBJECTIYES 1SZ!~ll-In addition to on-golng work, speci~J ~h~sls will be placed on~
1. Provide a~countlng and floanclaJ admrnlstratlon ~or key P.rojects ~nd programs:
a) Advance W•stew~ter Tre~tment facJIItJes
b) Gc\f Coursa "eh~~lll tatloo
d) Comm~nity Development Funds
e) Horthern Ca11fornta Power Agency
c) North Couoty communication~ f) $octal Servkes C:>ntrac::ts
2. Accounts P~yable and Olsbur;~nts: ,..,rove ~r~ f\ow and control; reduce clerlc.al thML
J, Develop plans for upgr&dlng Qptica1 scannfng equl,.ent anrl p~~cedures for data entry.
4. Provide video termlnolll cOimlunlcaUoo to Payrcll/P,rsonnel and Program/Project Budgets master file!~;
5. Computer pro.::~rams library -~:stablhh c001puter controlled ae.cess, edit and update .
. 6. OwHne upd~te of master files through terminals.
7. New utl11ty bill format emphas.izing conservation including 1 ~atherlzatlon 11 loans.
8. Reblll ing of lncorre't utlllt~es bl11 through terminals.
~--------·~--------1W8~A~~~--------------• 35
• ---·----------------CITY OF ~.-:!..0/.LTO -----------------.....;,.
CITY COJITROLLEA
~.MPL I Sl!MENTS 1977·78
1. Implemented on-~lno Inquiry to utilI ties and stores inventory systems.
2. Implemented \·J.:)(.v;n· r-atlonlng b!l!lng including .Jllocat!on <1nd penalty computation.
3. Oevclopcd multiple rate schedules for tJ~ilities billing i'>'ith pro-rating cnpnbility.
4, Improved utilI ties sa!Ps and statistical analysis.
5. Implemented complex provisions of various mp!oye.: compensation and benefits.
6. Improved r~trC\1ctlve pay c001putation.
7, impl1~mented unemployment lilsurance ccmput~tion .;nd reporting.
8. improved hand! lng of computer master files.
9. Implemented self~'n&ured llabi l ity lnsur~nce program.
1978-79 S1_1!PRuGRAH EXPEtiDITURES -The proposed alL~~<~t!on of direct expenditures to subprograms Is:
~.eroJLI:ams: Employee Administration Resoourc-~ ! n f <>ntlil t i en Systems All
Be11efits & General Contro~i Prcce!;slng Oe\·eto~~nt Pr~ram~ ------fxe~nd!tures Objects
Emptoyee Services $101,529 $ ,?.l} t 690 $116t50~ $ 74, '*90 $ lf9 9 900 $367,113
Professional Services 1),000 13,000
Technical Services 2,000 300 2,000 .lt,300
Supplies 3,050 !l,850 15,900
F.~ulpment Purchase & Rent 650 )3!-t ,670 l.)!j. 320
General ExpeiiSe 3,750 :;,, 750 ---·
Total Expend I Hlres $to 1, 52.9 $ 28 ,4'+0 $135,20 ... $222$310 :$ 51,900 $539,383
OBJECT EXPENDITURE ANALYSIS
Employee smTCes-$J.S7:T13 This Is the h:rgest It• of office expense ~OMpdslng 70t; of total approprlatrons.
Subject to ne.gotlatlons, salaries and benefits, on balMce, are expected to reeuln ~stent. This reflects the
recommendation that the present staff of 2.0 authorize~ regular posJt}ons lte conttnua~L Kow.ver, 89f'roval Is
asked for the reciassiflcatlon of the CQfilPuter Ot:~r.-tor/Clerk to a full ti.e C~uter OPflrator. Thrs wfl1
permit the Computer Operator/ProgramMer to devote more ti.e to progr~ing. The cost of the reclasslflcatl~'
Is $1',091 under the present salary plan.
Professional Services -$~~ This Is the expense of the City's ·annual financial audit. A tentative fee of.
$13,000 ha~ been quoted; an increase of $1 ,,~o.
'----~--------~--........ 1978-79 ANN.It'L BlDGET -----------------
--------------------CtTY o: :X:O/!TO ------------------._
CITY CONT"OllEft
Technical Services-$11,30.Q. This covers the cost of microfilmlno records and conaputer out~tut; Maintenance of
office machines and data process.ing equipment. With the advent of c~ter~connected video ter~lnals, the
cost of mlcrofllmina computer printouts vdll b:.! less by ab{lut $1,920.
Supplies-$J.it.~.OO Stationery and computer supplies will co£t n10r.e; hohever, usage of paper anJ car'-'s will
continue to drop, having been replaced by electronic transfer of data through v1deo ter~inall, t~pes and
microfilm.
Equlpm~nt-$~Q. This accounts for 25% of the office budget because it Include~ the sioniflcant lteM of
computer equipment: rental. The amou=1t proposed !s SlJff!r.lent to meet lnfl~tion rental rate aijustments and
to provide hardw'l~e attachmen:ts that will improve terminal c:oiwn,mlcatlons.
General E.xpense -$J.J50 This Is mainly the Department 1 s share of the City:5 general lnsur~11ce pre1111lums, b>ut
also includes ~ubscrfptions to technical publications and tralning expense .
..._ _____________ 1975 ... 79 I.NNUAL BlE'JGEl ._ ____ ..__
•• • . . .. ._,:.._: .. · ~-~~-------. ·. .. . ... .. .
-----------------CJTYOFrALOAUO-------------....._
-NOTES -
---------------1978·79 ANN'JI.L BWG£1 __ _.;,.. __________ 1)
-------------------CITY Or :Y.l.OI.!JO -------------------
.§XPHlD 1TURES BY {S~} PR.Q.!l&A/'1
Employee Benefits
Administration & General
Resource Control
lnfcrmation Processing
Systems Oevelo~~nt
TOTAL EXPENDITURES
EXPENDITURES OY OBJECT
£mp 1 oy~?.;-§e'rv"(ces -··
Profession~\ Services
Technical Services
S•Jpplles
tqu I pment Purchase & Rent
Genera 1 Expense
TOTAL EXPENDITURES
Serv lc.t;s from Other Ce;'lartments
iOTAL COSTS
F INANC lNG
serviCes-to Oth~r Departments
Prior Year Enc~mbrances
Gen<er<'f l ~~~·tenue
TOTAL COSTS
Actual
19]6-/7
91,275
30,719
139,100
209,853
...il.t.2ll
522,874
363, I 85
10,000
3 ,51•6
13,966
1l7tS~J
~t84
522,8]1i
54.027
576,901
522,139
25
.Jir.ill
576.901
CITY CONTROLLER
Adopted
12ZZ-ZB_
97,500
25 1 347
132,676
197,50l•
54,9~
508,010
349,915
12,000
6~ .220
19,750
117' 225
2,900 soa,olo'
45 4 ,3}j
55 3 ~ 368
519,492
l3.876
553.368
Changes
To Date
3, 730
2, 21f 3
7; 1-+99
13,718
(l ,Ol!J)
26, 107
26' 107
14,625
11.482
26,107
Adj us tetl
1971.=18
101 '2 30
27,590
l40, l7S
211,222
_?],900
5 34' 117
366,022
12,, 000
6,220
19,750
127.225
2.900
514, H7
45,358
579,475
534,117
45 .35~
579~-!~75
PrQpoUd
l978-79
10'1 ,5 29
28,440
135 t 2o4
222,310
~ 51,900
539,38:
3671 u 3
13,000
4' :500
15,~
13$,320
3~zio 539; 3 3
l.fl t 626
58],0G9
539,383
..2!,7.626
587,009
lnc::r~ase .
~e~S.!,f
299
850
( 4 '97l)
11 ,088
ifJOOO}
5,266
7,534
' s. 266
2,268
7,534
Percent
Change
. 29
3.08
3.54
5.24
lhZ.l)
.98
.29
8.33
(30. 86)
(1~.49)
6.36
~
5.00
l. 30
LlO
'-·---------~----19')'8·79 ANt~rJAL 0\DGET--------------·39 •
• -----------------cnvc:: :Y.!..O/.lTO ---------------.........
AUTHORIZED POSITIONS
Controller
Secretary
Prlncipal Control Clerk
Control Clerk A
Con t r· o 1 C 1 e r k B
Manager, Data Processing
Sup€':rv! sor, Computer OperatIons
l,omputer Oper.a tor
Computer Operator/Cferk
Camp~\ 'e r Opera tor /Programmer
9ata Entry Operator-Chlef
Oat~ Entry Operator
Programmer/Analyst A
Programmer /Ana 1 'fSt B
TOTAL REGULAR POSITIONS
Casu:.-1
Ovartiroo
TOTAL PERSot~ YEARS -·--=-
ALLOCATION BY (SUS) PROGRAM
Emp 1 cyee 6enef t ts .
Administration & General
Resource Control
lnfcrmatron Processing
Sr•stems Development
JOTAL PERSON YEARS
.!276-zz
I.
1.
L
7.
i.
L
1.
1.
'1 •
2.
2,
L
20.
C I TV CONTROLLER
Change
") .. .
(L)
(I.)
1.
. (1.)
A·:tua 1
2-;t;=i
• 97
9 •. 24
4.93
2.~l
2.0.06
'9ZZ·a78_
1 •
1.
3.
6.
l.
i .
1.
L
L
2.
L
I. -~
20.
.. Bf.iot
.. .84
8.82
4.62
2.52
20.00
Chans._e
l.
(1.)
( .1•2}
.42
Proposed
Jns.-z~
l.
I.
3 .
6,
L
l.
I.
I
L
l.
2 •
L r.
20.
20.
... el!dsmt
3.20
.84
8.40
.5.04
_2.52
20.00
/\__ ____ ,. ____ ;__.....__ 1978·79 At-WJAL BUDGET_;_... ____________ _,.
l()
..------------------CITY OF PAlOAl.TO ----------------..._
CITY TREASURER
1978-79 PROGRAM AND SER.VICE LEVEL·-Expenditures of ~02r09G are recom.nded for the 1978-79 flscal year. Thls
is a decr~a~e $(31~ from the'current year. For 1978-79, stafftna ts unchanged. However, a new subprogram,
Resource Conservation, has been created and 3.99 person yP.ars have been rea11ocated to this' 5u\lprogrcwn frvm
othir subprograms. Adaltlonally, ther~ Is provision for a complete reorganization of the Ut'l !ties filing sys
tem, the bi-annual need to buy parking citations, 1egu1 fees for tax anticipation notes a!J''Id additional computer
prograrm1lng !n the Ut.llity blll!ng system.
fd)H I U I ST~AT I ON At.!Q_QEt~ER/~L SUBPROGRAM
PIJRPOSF./GOAL-To m£~1ntaln adequate cash balances to meet City financial llabiJitdes without penalda:s~ and
invest funds to ac'hlcve maxrmum earnings fn u manner ~,;ondstent \'tlth ~ound portfoHo m'lntgeMent.
DESCHIPTION -The Admlnfst.ratlon and G~neral subprogram is responsible for al! ·administrative functions of
the City Treasurer's Office, and for purposes of quarterly and yearly perfo~ance reporting, f~uses on the
management and Investment of City ·runds. In l~.r;rch 1977, the City began uslnn the servir.es of tr-Dckot.r Nattonal
Dank. As Crocker requires en average dally bank balance of $175,000 compared w~th an average dally balance
of $300,0C'O at our former bank, Bank of America~ the Clt.:y '#Ill earn an additional $],0C10 ~ $W,UOO ye;dy In
Interest income because we wl11 have more rooney availnble to Invest. Toted savings to the Clty for banking
with Crocker .wtll be about $35~000 annu.(ltiy. In 1977-78, with the sale of ta.x antlclp._tron notes, and with an
Increase l.n Intere-st rates, expected earnings on the C1ty's portfolio ere $1;050,000. This ls $250.'ie-Q 1110re
than originally projected. tlajor ac.c.Cimpl ishments In t~e current year Include the development. and inaplementatfon
of a water ratlr.mlng program for Palo Alto. Since this program was costly, anJ t.ndec;l In Jant.Jary 197.8, a sub
stantial reduction In spending fs reflected tn the -~~Ga$ur~r•s Offf~e bu~get for 1978·79.
$49,910 ts r~~~ornnended for the 1978~79·flseal year.· .Thfs is a' decrease $(42,791) from the cufrent year. Plans
for next year include the posslble lnstall.atlon of a computerized cash manage~ne~nt system whtch can Increase the
Clty•s return on. flnC~nclal lnvestrmmts;. Lnprov!f'!g the Utility btHlng sysi:em by revising and updating cOW!puter
prog?"ams• re:vtston of the Utlitt:l~s Department fllfng syst~.n to eliminate overl~ppfng of recordkeeplng fn dif-
ferent division~. ·
OBJECTIVES
17'" To maintain a yteld ratio (return on the.City 1 s short·tenn Investments) comparable with a prudently managed
1 lqutd ~sset mutual fund.
To mar n ta In an avefage da.f 1 y bahk ba 1 a nee ( 1 edger ba 1 a nee) ··of $175 a 000.
_ _, ___ 1978 .. 79 ANNUALIJUDGET ___ ..;,;._ _______ ~__,.
• • lU
P.DH I tl I STAAT I 01~ AND GEtiERAL
PEP.FORI-I.ANCE MEASUR~S --
Yield Ratio
Average Dally BalAnce
Actual Actual
1974·7i . 1975-76
1.04
$)06.000 $252,000
•
Actual
1.2.~
.96
$221J,OOO
Target
197T--78
t.O
$175,000
Target
1978-~~
1.0
$175~00{}
SEFW I Ct LE.VEL CIIAUGE -A decrease $ (42 • 791) h rec~nded for U72-?!). The change rest.tH:I frcm ~ dl scc~th~w.
tlon of the C~ty's water rationing program.
., ,,
• • • ' .. -o • f • \ ,' " ~ • • • ' ' .; .o -'", .... • '," r '
'• .iS)
C lTV OF PAlO ALTO
CITY TREI\SURER
MHHtiiSTAATIOH AND GEHERAL Actual Adjusted Proposed Increase
EXPEIIDJ.TU!'\E SUI-\MARY 1976-.J.]_ 1~77~78 J.l?8-79 (Decrease)
Employee S~rvlces $19-277 $728201 $2lt,760 $(47,lt~1)
Prc.fesslor.al Services 6,000 6~000
Technical Services 2) ii76 10,200 7~900 ( 2,300)
Suppl !es ~20 ~00 450 50
General Expense 13,662 6,900 7tl300 900
7ota! ExpenGI~ures ~35,835 $69,701 $1•6. 910 $ (42' 790
EXP E·rw I TURE ANAL YS I S
E.mploy~.e Seno~tces -.ll!!Jlli Is r~coroolllnded for staffing tbls su~progr•IYio
Professional Services -$6 1ooq. ~s rec~nded to provtae th" following: $1,000 Is to provide legal Ci)Ynsel
In the ever~t the City wishes to sell tax anUclpr.ttlon notes In flsct.'~ year· 19178 ... 79; ~s.ooo ts ra11wested to hfr•
a consultant to deslgn and lnstl!ll a nc\"1 ftlfng system for the Utltsdes Bepartment.
Technical Services .. !Z.t.900 ts reconwnende.d to provide th~ fo11owlng.! · $7,500 h to provfde for Improvements to th~ Utli[ty btlllr.g system :wch as rerieslgn of the Utility b111, expanding the Utf.llty master file!, etc.; $ltOO
is for office equipment w~tntenance and repair.
s~pplies -~50 Is recommended to provide for. offfce supplies and forms.
General Expense .. ~z,aoq I!. recommended to provide the follm-J~ng: $6,~0'0 ls the City Yreasur.~r's share of
llablllty lm:.Jrance; $300 I~ for City memberships; $1,000 15 f<.~r travel and meetlnss. . ..
fA.SJ!J!Jl! UG SUDPROGIWt
PURPOSE/GOAL -To ensJJre prompt, accurate, and secur~ precess l.ng of C lt.Y revenues end pro'lltl$ HHy 8 ~·~· to
5 p.m. customer counter c~:iillcrln!) service.
')978·79 ANNUAL BUDGET-·-----------...,.. 113 •• •• ' - -... . . . . f. . • . . . . 0 • •' ~ ~ ., • •
• ~----------------..cnvc~r/.~0/.tTO-------------------
clrv TREASURER
OESCRJPTIOII-The CashJerfna Office Is responsible for tt~~-prompt and accuratt'l processing of City revehues for
bank deposit. A major source of revenue to the Ctty Is the dally receipt of utility payments, which, 'untlt
Augu~t: 31, 1977, had been processed ln the Cashiering Off1c-e. On August 31, the C3ty begAn Y~lng Crcx:ker 8ank•·s
lockbox service forth~ receipt and processing of mailed utility payments. Corrmerclal ut!Hty payments wt11
continue to be processed by tl1e Cash§erino Office wlth conversion to 1cckbox planned for the latter part af
19/8. The time required to process ail mailed utility payments represented approximately one. person year; there
fore, the Cashierlno Office staff was reduced from l1 to 3 Contro~/Account Clerks In ti1e current flsca~ year.
It Is estimated that Including thls salary saving, iockbox procc5slng of utility paym~nts w111 save th~ City
approximately $35,000/year.
$46,.14~ I-:; reconmended for the 1978-79 fiscal year. Thls Js an fn~rease of $454 over the current ye~r. Ptans
for next year tr.c l ude convertIng the process l ng of ~ Hed corrrnercl a I uH 1 i ty payments t:o Crocker lockbox servl ce;
aud!Ung at least S City revenue collection points_, and from 3-5 trans1ent occl.tpancy tax returns; coHectlng at
ie~st $8,000 tn outsl~nding damage bills and other ml~~ellaneous accounts recelvabl~; ~nd collecting *t least 30%
of returned <;hecks wtthln 30 days of receipt from the bank.
Ol:lJtCTlVES
). To deposit 100% of commercial utJlJty payments on the same d~y re~elved.
2. To deposit tOO% of re!-ld~ntlal utility payments on the same day received.
J. To audit 5 Ctty revenue collect ton points for compliance wUh estabJ I shed cash haruU fng procedures;
field. 1udlt 3~5 transient occupancy tax returns. · ·
If. To collect $8,000 frc:,n overd~(ll rilscellaneou.5 acc;.ounts recelva!Jle.
5. To ~olle~t 90~ of returue;d cheeks. wfthh; 3a days of. receipt from bank.
'-------.._ ___ ......, __ 1978·79 /.Nt!!Lq BUDGET-------------------'~!
'/.'
I
..-----------------CITYOFJ'ALOALTO -·-------~-·------
CASHIERit!G
PERFO?J1ANC f. HEASURES ______ _.. __ ...,.___..._...____,
%of com7:ercl<'i wtlllty p~yrnenb deposlt~d
on day rec.eiveci
%of resldent~nl :tt! ll ty payment:; deposhed
on day received
tiumber of audits completed
Dollars collected In miscellaneous bl\1s
tlumber of returned checks receive.)
%of returned checks collected-30 days
%of returned checks co~lected -60 d~ys
%of returned check~ collected-90 da~s
% of retvrned checks written off * Crocker iockbox processing assures the C 1 ty
of !)ame-ch.ly bank deposIt of utilIty re\\'enue
*~From January 1 -June 30, 1970
CiTY TMASURER
Actual
1974-75
100%
Actual
1975-76
100%
Actual
1976-77
100%
83%
B
$18,655
Target Target
1977-78 1978-7~
100% 100%
WO% * .a 8
$8r00() $8,000
150~d l65
90% 90%
100% 100%
100% 100%
0% 0%
SERVICE LEVEL CHANGE -fJ'I !ncreasc of $4S4 IS· rac()iJI¥m}ed .for 1978-·79o Th h Increase res~ its from a r--.uest ·
for fund'lng to lease a cM.puter terminal whlch accessss liltll1ty account and billing lnfar.ation. A can,uter
terminal was lnsta' 1ed In the Ca.shi~ring Office In •ld-1977•
--------------;.._ 1978 ... 79 ANNUAt Bt.DGET -------------..,.._~
• • 115
,\
e -·CITY Of MLO A.TO
CITY TJU:ASURER
CAS Ill E~ I Nt:.Z ~ctua~ .Ad jus ted P ropo.; ,~d Increase
EXPEI/0 I TURE SUI·\MRY PJZ6-77 1977·1~--PHB-7.L _(Oecr«<'sel
EmployAe Ser~lces $47,7~6 $37,1155 $37,309 $( 1~,)
Profess lena l Services 6,563 4,500 --t,503
Techn:caJ Send ces 639 6SO 2, ~00 1 ,-450
Suppi ies 837 7,~000 1,400 ( 600)
Equipment Pu~·chase & Rent 631 750 500 ( 250)
General Expense 32 __ ._3-iQ. )110 ...,...._......_.,.., __
Total Expenditures $56,453 $~5,695 $116 ~ 11·9 $ 451t
EXPENDI1URt MVILYSIS
Employee Servrces -$37.,302. !s recoaN~nde~d for. staffing this subprogram.
. .
Professional Services -14,500 Is rec~~nded to ~ravicAe fo~· flaylnn a~ent ·fee$ charge.A t;y the bftk of Nw!rlca
ln bond processing.
Technical Services-~2,100 Is ;·ec:..oaraende~ to provide the fot1ow3ng: · $1,3$0 Is to provid• for annual lea'e of
a c:o~uter tennlna1 In use at the ~shlerfng oounter; $;50 is for equfpMnt ulntenanca aM re,alr;·$1t00 Is to
provide for publlc:lty for the Cttyts bi-annual dog rabies cl.nlc.
· ! · Supp~ tes -$1 ,~too Is. racoonended to provJde for a1 J off1~e $Up~11es •. Po9 I J..:ense forms, bwsh~ss ll.cense for•s,etc.
t:qulpment Purchase & Rent -1i.,~ fs recCXMaended to provide for purchases of office machines ~nd furnltun.
General Expense -~ Is re.coor.aended to provide for ~erstitps~ traveil ana Netlngs, and cashfer•s ov•ra,es
and shortages,
....... ________ .._.. ____ 1971 .. 79 MKI.It~--~-----------
Ll)
~--------------CITYOFr.I.L0.4.TO ---------------
CITY TREASURER
CUSTOMlR SERVICE OFFICE SUBPROGRAM
PUflPOSE/GOAL-To matnt~!n an efficient b!..lslness office to manage customer service, utility blllfng, in
quiries and con~lalnts.
DESCRIPTICt! -The Customer Service Office Is responslble for l10,000 customer contacts ann.,.a!ly. These c:nn
tect.s Involve uttllty turn on or turn off~ bill !niJulrie~·~ high btl! comptalnts, .t~Hnq\tlent. brllcollectlon,
utility rate and mlscellnneous utility lnfonhatlon. In the current fiscal yeD.r, CRT terMinals were Installed
Jn the business office and cashiering off!ce. The terndnals ave on-Hne with the City computer. and provide
an Improved level of service,
j97,388 Is recom.ended for the 1978-79 fiscal year. This ts an increase of $1,105 over the c1..1rren~ fiscal
·year. tlext year's projected actlvlte$ lnciYde lmprovfng th~ ort·l!ne tRT programs, auditing customer utility
rates and lmpleiT'.entlng a revised Cl!St<Jil*H" deposit poJJcy.
OBJF.CTI~ES
T:'-To Investigate and respond to all written end tt:~.ephon~ coq1lalnts and fnqutrles in an aven~se of 2.5
\·Jorkl ng days, ~til' th none to t1(C~ed 6 days.
2. To process resfdentta~ Ytlllty 'bilJs within" WQrklng days fraa date of meter reading.
3. To process conmerc1a1 utlllty bills within 7 working days fra~ date of ~~et~r reading.
4. To collect 90% of current accounts receivable In 30 days.
5. To hold bad debt write-off to .15t of totQl utility bllil~s.
------------·------1?78-79 ;:NNIJA1. Bt.IDGET ----.-.----"""':"'""------• lfl
. I
I
I
j
•• • -------------CITY Of PALOA.TO -----------:-------...__
CUSTOMER SERVICE OFFICE
rERFORMAHf£ MEASURES
!lumber of telenhonc and written contacts
ll11mber of I ngu I r I es/corr.p 1 at nts requl rIng
field tnvesttgatton
Average number working days to process
residential bills
Average number working days to pr~cess
, .. )trrn>Jrc I a l bIlls
Average number working day! to Investigate
and respond to f~qutrles/complaints
Number of J nqul rl es/comp I a I nt responses
exceeding 6 d~ys
%accounts receivable collected-C:IJr•ent
%accounts receivable collected-30-day
%accounts receivable collected-60-day
% bad debt wrIte-off of tota I ut Ill ty i'evsn~s
CITY TUASUAER
Actual
197~-75
Actual
1975-76,
5.3
10. ~
.S6
1\ctua i
1976-77
3.7
7.4
:L3
19
92.8
9~.6
73
• 15
Target
~77-ll_
"' 7
t.5
~
5C
70
• l s'
Target
1978-,Z!
1,000
90
"' 70
• 15
S~RVICE LEVEL CHANGE:-An Increase of $1,475 h r~ for-''71-7,. Th1s lncrnse will be usN for several
purpo~es~ I) $500 to cover an anticipated ~t·~ruse tn awdlt lind flnwial expense fra. the Cretl5t 14Jreau I Collection Service; 2) $775 for the pu!'chase of office furniture;;) $'It to be used for trilv411 ~ses to atten4
J· qu.;'lrter 1 y meetIngs of the Ca 1r fond a Hun I cl pal Vt lilt 1815 AeUv It ies C~·i ttee; It) $100 to cover .nt lei ~tu
Increases in overtime.
----~-,----------·-1978-79 ANNK IOOGET __ ...;.._ _______ _
· .. /
·--~..-· .. qs
\
CUSTOMER SERVICE OFFICE
E>:PHI~J.J: .. URE SUr1HARY
Employee Services
Professional Services
Techn~cat Service~
Suppl les
Equipment Purchase & Rent
!1-e~"ll.!ral Expense
Tot~l Expend~tures
EXPENDITURE ANALYSIS
CITY OF PALO ALTO
CITY TREASURER
Actual Adjusted
,1976-77 1977-78
$ 69t144 $79,626
3,478 3,00.0
29,139 11,312"
1,263 11101)
1,508 725
211 ~ 5~Q.
$10lt, 7~4 $95,913
rroposed
l978M79
$791726
3, ~:;oo
11, 312 'l 100
~,500
250
$97,388
Employee Services -$79,726 Is r~comrr~nded for staffing thts subprogram.
Increase
(Decrease L
$ 100
500
775
100
$1,475
'•
P rofe.<;~s ron a I Sei·l{r ces -$3, 5.0Jl. is recom'~nded f1.>r coH ec.Hon and Cr~dJ t iure.i.lu expens't. Th 1s Is an I o~r~a!»e
of $500 \oJnlch Is due to lncre.:;sed use of services os ref;acted ln last yc.li•s actual expense.
Technical Services-$11,312 Is recommended to provldC! the T!e>l1owlng: $100 Is for advertlsl.-g; $10,,)71s for
rental of r:.R.T. termfnalsD utt11ty bill programing and eicrcfl111 ~ervlces; $275 w111 Frovt4e for office m~hlne
maintenance.
Supplies-$1,100 is requested for office suppUes and ~tatlonery.
Equipment Purchase & Rent -ll,SuQ. 1s recommended to provide the foliowlr~!J: $725 h to purchase an electdc type
\'lrfter; $375 for·secretarfai cha1rs; $~00 for· a desk.
General Expense ·• $250 fs recouwnended for travet ~n.d ~etl~s to cover &ntlclpated expens• to attend the
Ca 1 t forn·1a Hunt c I pal U t t 11 tIes A~.$ocfat I on and Coo;merc tal Act holt 1es ~~ ttee aect fng~.
"-------------------1976·79 ANNUAL BUDGET-..-......--------------119 e •
• • .,-.---------------CITY OF ~~1.0/.LTO ----------M-----........
CITY nEASUftER
f!!U..OMEft SERVICE FJELD SUBPI\OGI\AA
PURPOSE/GOAL-Tc ;:.rovlde f~~t, and courteous response to customer rerJuests for tttl11ty service, and tijke
corr;ctrva ~ction wlthln th~ l!mfts of City policy •
.Q.mBIPIION-The Customer Service FJeld subprogram l!i responsible for ~Hovldlng trai~M~d persoo..'lel to respond
to a 1. uti ll ty c:us tamer ca 11s for water, gt.ls, s~wer or eJect rJ c service prob l c~~ts and to uke correct J ve act I on.
Addltlonally, turn on and turn off service, field c;ollectton of d~linqu('!.nt: bills, high bill ~~laint field In
vestigation, utlilty consdrvatfon consult.ttion and lnforw~~ioo, ilnd other "~;,:,-~:::llaneous $ervlces for the Utlllty
Business Office are provided. After r~guiar City business hours, th~s SYbprogra~a prcYidc~ varloos !i•ndces su.ch
a!J: 1) strc~t light outage patrol; 2) survelHance of City factlltles; 3) night and weekend securing of tivt~
Center garage doors.
$103,990 Is recomn~nded for th~ 1978"79 fiscal y~ar. The is a decreiS@ $(9,677) fro~ the current fl~eai year.
A productivity analysts of this subprogram was completed during the current '1hca1 year ~nd pian! fer 1978-79
Include the Implementation of some of fts recoow.·JIC:kldatloos.
OBJECTtVES
'f:' 'ro· mafntafn ~n average response tilDe of 22 ~~nl.lt'-S frc.w r11dlo vi,.tJ1)t~h to. o~rrlval.
2. To maintain an average resFOflse tf• of 36 Minute.! frQift tWitc..r C41ll to illrrival.
3. To malntal~ .an actual service ti• efftclency ratio of Lt~ .,WIINI~_. to aa lt:M4ar4 U• of LM.
4. To rr.atntatn an average of 2.5 odoMter atlas or Jess bet_.n w.r~J~ stops.
s. To complete all buslnesi office field lnve5tltatfon or~rs within an aver_,. of OM wwtdAt ct.y.
'· 'fo perforM 100' of the turn on service or.&ers Oft the .&.y re..-sto.t.
7. To ~rform 9St of the reads for new service within~ caleiMiar ay.
---~----------l97fl .. 79 AtHK lli)G£f------~--------~
'.
.. . . .. . . . ' . \ -,. . . ., . . . . . . -... . . . .. . ., ' .
-----------------CITYOFPALOALTO -~------~---------
CUSTOMER SERVICE FIELD
PER[~~MANCE MFASURfS
Number of service orders handled
Total miles driven .
Number of turn on service 01ders
Number of read service ordors
Number uf field investigation order$
Service efficiency ratio (actual to
st~r.dard of 1.00)
Miles driven between s~rvlce stop~
~esponse minutes -dispatch to arrival
t\es;ponse ml uutes -c\us tcm1er cQll to arrl va I
% of turn on orders hand~ed on tlm;
% of read orders handled on time
Average numoer dt~ys to complete and return fielJ
Investigation orders to business offtce
tlrt TREASURER
Actual
1974-75
3-1,246
1, 575
5,030
22.0
Actual
1975:76
31,799
1,498
4,936
23,7
38. J
Act~1a l
1976~77
32,097
78~239
1,2qj
5,589
930
1. 00
?.,J
2.3. 2
)4.6
99.9
95.l
.]
Target Target
1977-78 1378-79
32.000 32,00(;
80,000 10 ,OCO
1, 300 1,300
5,500 s.soo
950 950
l. I o l. 10
2.5 2.5
2?.'i0 22.0
36 .• 0 36 .. 0
lOO.O 1()0.0
95.0 95.0
l.O 1.0
SERViCE LEVEL CHAt·IG£ - A decrease $(9,677) l!> recc.WRen~ed for 1978·79. This decrease results froc a nat rtductJon
of $6,952 In Regular ~alarles due to a redlstr1butlo,, of .80 person years to the Resource Conservatloo subprogr•
and a reduction of $2.925 In purchase of tools, work eqt.tipP..ent, supplies, :ln~ travel. t4o major ~hanges In servh:e
are antlclp~ted for 1978~79.
'------------------1978·79 ANNUAL BlDGET-------------· 51
CUSTOMER OFFICE FIELD
EXPENDITURE SUMMARY
Employee Services
Technical Services.
Supplies
Equ I pmen·~ Purchase & Rent
General Expense
Tota1 Expenditures
EXPENDITURE ANALYSiS ·
• CITYOFPAlOAlTO.
CITY TAEAlUOtER
Actual Adjusted
1976··77 197?-78_
$118. ]ll9 $106,742
1 ~ 267 1,400
548 sis
628 z,4oo.
60 150
$121,251 s• n,66'7
e
Proposed
l~78-7t_
$101,790
l,~oo
550
_l2.Q.
$103,990
Employee servr;;e; ·:-~JD1.z7~0 is recommended for na:afflng this subprograM.
Increase
j_DecreCJ~J
$(6,952)
( Jt25)
(2,JtOO)
wo
$ (9 t677}
Technical Service!i,. ll.11iOO .h recor.-~nended for lns;truct!on and t.ralntng l.n acco•·~anc:a with the Dh•lsfoo 1 s
employee Jevelopment goals, These funds are used to send Utility servleepersons to PG&E Gas Service s,t;oo1,
and for other upeclallzed need~.
i \
Suppll~;:s w ~2S9 I;~; re~ommendad for office statlon£ry .an~ minor toois·. This is a decreas.t of $425 froe the · 1
current ye~r. • · · ·
General Expten$e • $250 ts reco,..Qe.nded for tra-. .. 1 ami ·~etSngs~ Thfs lneludet an ~r,crease of $i00 ta cover
anticipate~ expense. for adendanca of the SuperviSor of UtHfty Services at CMIA -.tfnts.
" '•
"'-----------~...-~-1978·79 ANHtiAL BUDGET ____ ..... _--~--:----·----
.. .! ~ .. ·· ~ 4 . • • • • .... --. <!!. '
___..----------------CHYOFiY.lOAlTO ----------------
CITY TREASURER
constrs[nt on the meter reading unH, wh!ch was that .aH water meters t'l~d to be read within a 27~33 .tay cycle.
How thea water· rationing has ended, efforts to malntatn that 30-day r.e1. Jng cycle wlll continue.
lJ.j~028 Is reco.m1ended for the 1978-79 fiscal year. This is an increase of $7,110 over the c~Jrrent year. An
~naly~ds project to study the currer·,e; routing schedule and dally \-..rorkload In the mcte1· reading unJt ~s. pLanneci
fo1 the current fiscal ye~r. Thfs st1.1dy wtil also as~'ss the impact on the meter reading unit of the acquisition
of the Oarron Park gas and electric ~ystem6 Plans for next year in~lude monttorlng the computer program for
estfmatlng utllity consumption.
iJdJECTIVES
1. To read an avefa~e of 5'~5~ meters per hour.
2" To ma~nta!n a reading accurac.y of 99.9% or all meters rea~.
3. To ensure that a I 1 ~ .. ,;:gi.'S are read \'JI ~hI n a 27-33 day cycle.,
1?78-79 AttNUAl BUDGET -----------__..,-53
••
--.m--------------~·
...
L
•• , .
----------------CtTYOFPAlOALTO----------:-----~--....
HETER READ UIG
PERFCUUIANCE MEASUREj__
Humber of n~tcrs read
Number of hours worked
Number of e.rrors made
MBters read per person hour
% of readin~ accuracy
%of meters read within 27-33 d~y cycle
CITY TREASURER
Actual
_u)7~·75
Actual
1975-76
Actual
1976-77
738,847
13,000
1,950
56.8
99.7%
98.4%
Target
1977:1!
767t647
13,000
1,535
55 -59
99.9~
100%
Target
~78:1:'!.
770,000
13,000
1,540
5~ w !:>9
99.9%
100%
SERVICE LEVEL CIIAUGE-An lncre&se of $7,110 h r.,c:~nd~ for 1978-79. In 1572--79, tr., servtct: 1eve1 fn
tiiTs subpr.;;ra;WTIT remain essential Jy the sanw; as in the current year. The only f~t: on servlc:e ~4Yel
will be the acquisition of the Barron Par~ gas and ~Jltctrtc Jystem which will tncrea!:s Mters rwad frgm
~Pr~rcxlmately 740,000/year to 769,000/year. Ho chang:es ln perforMncf! Masure5 are reeCJ081Wt4...t.
---------------·-1978-79 ANNt1t..IOOGET
I
(
l
C lTV OF PALO ALTO
CITY TREASURER
11ETER READ IIJG Actual Adjusted Proposed Increase
EXPEtiD i TURE SUMMARY 121_6-77 1977-78 J]]8-Z9 _ JE..ecrease) --
Employee Services $105.704 $10.3~288 $109,978 $6sti)90
S l~flP l ! es -~~,86 3,630 4 ,OSQ. 420 • --
Total Expend! ture.s $108~590 $106,918 $1l!t ,028 $7,110
EXP;:ND I TURf. ?.tiALYS IS
Emp l oyuTer~iic"'iS'7~tt91J.2.7..~ Is l'ecommenued for s tl:lff I nl'\ th h t;ubprogram.
Supp l t es -$4 t r:so ! s recvnrnended to provt dl3 for the a.nnua l requl S"ements of 11 0PSCAtl 11 form~, too 1s and ft Iii ld
$Upp 1 i es, and fur reImbursement of veh h: l e e.xpens~ \~hen meter r~aders use pP.rsona 1 v~td cies.
PARKING ~PERAT l OUS SUBP.ROGRAM
PURPOSE/GOAL-To maintain optimal utilization of current available parking spe~e by provf~ing proper allo
cation of short-term ~nd reserve parking space.
DESCIHPTIO~ -The Parking O~erations st.~bprogram Is responsible for the optimal utillziBtlon of shot:tnterm
and long-term (permit) parkfng space In PDio AHo's busln¢S!i districts. One of· the Njor functions of this
st.~program Is the issuance of p~rldng permits. Add,tfonally, ~dmlnJstraHon cJf the sa~e ,,f parking pe,ratfts
for the downtown and Callfornio Avenue area~ Is done by the Cashf(ring Office.
i13,779 !s recommended for the 1978-79 fi~cal year. Thfs rs a decreas~ ~(3,995) fro~ th• curr~nt year •. Plans
for 1~78-79 lnc!vde a review of the parking study of the downtown grea which fs currentJy under~ay relative
to possible rec;ommendatlons which iMY Impact the pdce of parking perm! ts. ·
OBJECTIVES . .
~--To maintain an ·al1oc.atlcm of t1me 1lmtt and reserv' parking space which wiH ~xlmlze wtlllzatlon
of all available parking spac6.
......__. .. _ -----1978-79 ANNUAltiOVGET ----------:-----------: $ • ~ " ,~ . . ~ ~ .... " . . . . . -' ~ .
• • ------------~----~CITY OF PALO ALTO----------:--------.......
PARK lrlG OPERATIONS
PEHORHANCE tlEASIJRES
't of uti I izatlon of short-term pwrking
space
~of ct! 1 lzat!on of r~served parking
space
*Surveying throughout the y~ar of
Lots II~ J, only, r,·hlch are
heavily-used downtown lots
**Perm! t :j.iace in some dO\·mto'rm lots
Is oversold
C IT'f TREASURER
Actual
1971•~:75
]3.6
98.6
Actual
1975-76
Actual
1976~ 77
Target
1977-78
100
Target
1978-79
85
100
SERVICE LEVEL CHAI!GE -A decrease $(1~~000) I~ recommended for 1978-79. in fJsca1 y~ar ~!)78·79, no major changes
arc antic.ipated in service ievels in th!s subprogram. The change !r1 funding r.esuhs from the reaHocet!on of
. 2~ p~rson years to the Heter ReadIng subprogrC~m from thIs subprog·ram,
PARKitiG OPERATIONS
EXPE~lD I TURE SUHHARY
Employee Services
Profession~! Services
S1..1pplie-;
Total Expenditures
EXP EIW ITURE AHAL YS! S
Employee Servlces -~Is reco,ff'llended f.'Jr staffing thia subprogram.
·Professional Services -$1,200 Is reco.'OOlended to prOw"ld~ funding for annual bond coun3el fees assocdate~d
\'t' i t h t h e C i t y 1 s p a r k I n g a s s e s s ron t d I s t r I c t s . .
Supplies-$2,550 Is recorrvnended to provide for the purc~ase of parking pe·rmit decals ;and quarterly rR:
newal i'tabs 11 associated l'iith the sale of permlt parking apace ln dortmtown c.r~d California Avenue area
~al"klng lots.
PARK I HG EHFORCEHEtiT SUBPROORA.~ -
PURPOSE/GOAl-~(~ enforce parklna regulations In downtown Palo Alto, the Callfl)rnta Avenue and Midtown
areas, by provldlng weekday patro~5 uf a11 ·.~~ort-term and !ong-term parking space.
DF.SCRIPTlOI~ -This program Is responsible for enforcement of City ordinances pertaining to parking re~ .
gulc:~ti04"1s ai1d for responding to Inquiries and/or requests. for help from the public. In the current flsca~
year, the number of hour<» spent enforr lng, mlllber of tours comp ~eted, and number of eltat Ions Issued are
higher than last year.
$57,286 Is recorrmeoded for the 1978-79 fiscal year. This is an Increase of $1,368 over the current year.
Plans for next year lnclude revl=ws of recOPnendatlonG from the Downtown Parklng,Study and parking 1n the
C I v t c Center g~rage ft)f tmpact on the Parking Enforcement subprogram.
"------·~ -------1978 .. 79 ANNUAl BUDGET-----------------
~ ~ .,_.· "• ~. ~ ·~ . ' • ..q . . . . . . • .. . . • . . . -~ ... . . ~ ~ . : . . .. . .. . . • :-; .,.. . ;. .
• ' ''
......-----------------CITY CF r'I.:..OI!LTO -----------------.....
·'
CITY TftEASURER
I)OJECTIVES
T, To maf'ntnln 5,300 h~urs of pilrking enforcement per·:yeilr.
To ccmplete 24,000 tours of pilrklng enforcement beat~ per year.
3. To issue 55 1 000 citations per year.
PARK I HG EIIFOI\CEMEUT Actual Actual Actual Target Targ~t:
PEHFORMM~CE MEASURES 1974-I?. 1275-7i 1976-77 1977-78 1978~ 7," ---------
. ~lumb~r of hours spen~ enforclnn 5~520 5!056 .1§,399 5,300 5,300
Numbe!i of tot~rs comp t eted :tt,018 2216lllt 18,627 24,000 24,000
!~umber of c!tutlons Issued l1 t , 882 ~4~335 49,513 55_,000 55,000
SERVICE LEVEL CHAt~GE-An ~ncrease of $1,368 ovor the curre11t yea.-is recOMIMnded for 1978-79. There! ard no
major changes anticipated In s~r~Jee 1eve1s In this subprogr .. In fiscal year 1978-?9. The change In funding
results from the bi-annual ptarcho~se. of p,itrklng citation forMs •
.__,. _______ ,. _________ 1978•79 ANN.1Alllf)G;~ -•w-
53
PARK I UQ ENfORCEMHlT
E_XP~.!Q,, TURE SUIHiARV
Employee Serv!ces
Supplies
Genernl EXF~mse
Tot-a 1 Expend I tun:!:•
~XPENDITURE ANALYS!S
-CITY Of PALO A. TO-
CITY TREASURER
Actuai Adjusted
1976-77 l177-Z5_
$41,296 $91 ;668
3,668 1,250
--------
$4lt~9611 $~5.918
Proposed
1978-79
$52,786
3,700
Boo ----
$57~~86
Employee Services -~52~]86 Is reconmended for st~'"ffng this subprogram.
Increase
{Decrea&e)
,<"
$ { 1 , 8!2)
2,h50
800
$ 1 '368
Suppl !es -$3,700 Is recorr100nded to provJde for the purchase of parking cltatlcns (100,000 citations ordered
every two years}, Qnd to provide for generql office Stlpplles. Tht: lnc.ease of $2,450 Is to purchase the
hi-~nnual supply of citations.
Genera I Expense -$800 ,) s recornmended to prov l de fund I n9 for the postage ~ ncurred In the ~r..a Ill ng of NotIces
of Intent km by Saf'it'ac 1 ilra Cour~ty.
RESOURtf r.ONSERVATio_tj SUBPROGP.AH
PURPOSE/GOAL -To provt~fl effective resource conservation lnfor•tlon and consultation to c!Jstomers Qn re""
quest; to provide data on prior resour~e cons1..aptJo~; arid~ when Ctty tounci 1 deems necessary, to 1Mp10Nnt
resource rationing programs to illlocate resou~ces fairly ~g the users.
DESCRIPTION -The. Customer Services portion of the Conservation subprogram Is responsible for Hswed!'lg
telephones and drop-in requests for tOnservatton Information; providing home er;e~gy conservat1cm conswhations
to residential customers; and determZntng water rationing allocations for resfdenttal c;ustomers and providing,
water consi~mption hist;ories for. all c1asses of custon-~rs upon request. O!.irlng the current ye.ar eJill?ht~tls has
been placed on water rationing w!th the foll<i-\l?l~~9 res.IJ!U: 1) overall water consumption [n Palo Alto has been
red,;ced by at~~l·oxlmately 37%; and 2) 2,017 al!ocaUon change requests hsve been p!•ocessed.
--.., __ ,_-------~--,-1978·79 ANNU,11. BUDGET __________ .....;...... ____ _.--• ~
• • __...---------------CITY OF r,<!..OAtJO --------------_..;...--._
CITY TREASURER
$2'•~lt52 Is recomnended for the 1978·79 flsci>l year. Plans for next year Include a continuation of efforts.
to Identify costs and services relatfve to the Clt·r's energy ~md resource conservation efforts.
OBJECTIVES
T:-ro maintain overall montll1y w.:ater sales ;;a 2.~~ bebw S<lies for the s.;unc manth ln 1976.
2. To perform 500 home energy reduction surveys or hon1e Insulation surveys ;;, .:.·~mj:.mctloo wlth the
Weathe;fzatlon Program.
RESOUkCE CONSERVATION
PCRFORMANCE MEASURES
Number of cons~rvat!on fnformallon.packets
distributed
. Number of con~ul tat Ions dt.)OC
Numbnr of roonths meeting tar!Jet of
2 % ,·.educt I on
%of c,onsuitatlons ,.e,sultln~ ln reducQd
recource consumption
Actual
197_~-75
Actual
_!.275·76
Actual T~rget
1976-71 ill)~7B
1,200
500
12 t2
Su
Til rge t
1!)78-7,
1.200
500
12
so
HRVtCE LEVEL CtiAHGE -A total of $1~~~52 ., r•ccm·nn4e4 for 1978-7,. This h t» new sYb,rosraa which has been
establtshed to identify services and costs ~onnectetl whh the City's aner1y anct resource conservation efforts.
$23,027 in regular sal.::!des has •een reilllocateG to this sultprograN froe the Adalnlstrative and Gcm~ral,
Customer Se.rvJce Office and Customer S~rvlce Field s'..ctprogr.s as they for•rly prov~ded the ~en•ices now od·
ministered here. A total of $500 ts recOMmended for newspaper ~vertist~g to provide c~~~rvatfon tnfor~tfon
to the public as necessary. $200 will be used for office stationery and supplies. $725 Is reconnended to
purchase an 113M Selectric typc.-rlter which is need~J to hand1e the h~aV'f clerical functions connected with this
subprogram. The present typewriter has been borrowed frOM the Customer Service Office and it I$ needed there •
......_ ______________ 1918 .. 79 A~N.itt. BlDGET ------~--------'-~
.,
.------------------CITY OF PALO..«.TO ----------------
RESOURCE COHSERVATlO~
EXPEHDITURE SUMMARY __ ,
Employee Services
Technical Servl~es.
Gupp 1 i es
Equipment Purchase & Rent
Total Expenditures
EXPEUDITURF. AIIALYSlS
Actual
11)76-77
CITY TREASURER
Adjusted
J3U .. :Z!_
Proposed
1978-79
$23J027
500
200
__112.
$2~,452
Emp}oyec Services -i.~JJ~.l fs rc·:onm;,nded for sta7fln!;, this su~program,
Increase
{Decrea~e)
$13~0Zl
500
20(J
72S
$24,452.
Technicai Services • $500 is recommended to purchase newspaper ndvertlilnu space to pro.ote and lnfonm
the public on City conservation programs.
Supp II es -~200 f s recommended to purchase off~ te :suppl fes.
EquJpment Purchase & Rent "' !725 Is recorrmended to pur~o:hase one electrh: typewdter.
~---~----------lwa~~~~a-------------• 61
··~ • ,_ C lTV OF flo4LO AlTO
CITY TREASURER
.Ac tuill Adopted Changes :djusted Prcposed ln,reas• Percent
EXPENDITURES DY {SUB}PROGAAM J.ill-77 JJ]]-78_ To DaS!t _l977-78 197~-79 {Decrease) Change -..-------tmployee Bene~l.ts . $143~ 705 $154,789 $ 8, 779 $16.3.568 $162,685 $\ 883) ( .5)% Administration & General 35,235 67;;515 .221 186 89,701 li6,9H) ( ~2' 79!) (~7.7} Cae;;.hl~rlng 56~453 45,695 115,695 ~6, 1~9 454 LO Customer Service-Office 104' 71~1~ 85,609 10t304 95~9i3 97,388 l , lj i5 1.5 Custa~r Servfce-Fleld ~21~251 ~13,667 il:L66! 103) 990 { 9 ~677) ( 8.5) Meter Reoding 108,)90 106,918 l06,9l8 t 111 ~ 028 71 t10 6.6 Parking Operatlons 20~073 17, 77il 1i' I 77l\ i 3 t 1'79 ( 3,995) (22 .5}
P~rklng Enforcement 44,964 55t918 55,91~ 57,286 11368 2.4 Clvtc Cent~r Garage 2 ~!tOO
£nergy Cons~rvatlon --2'~! ~52 24,452
TOTAL EXPENDITURES 638~015 ·61r7,085 l1l, ~69 689' 15~ 666,667 (221~87) ( 3.3)
EXPENDITURES BY OBJECT
Ernplovee Services 561,621 .592~653 41~26~ 633,922 602~090 (31,832) { 5 .0) Professlonel Services 12,515 8,/00 8, 700 15,200 6,500 7i4.7 Technical Services 33p.$20 23,562 2),562 23,212 ( lSO) ( 1.5)
Supplies 13;622 11 ,555 11,555 1~,000 2,&t4S 2L2
Equipment ?urchase & Rent 2.772 '~ ,875 3,875 2,725 (·1.,150) (29·. 7)
Genera J Expense . 1 ~~ ~65 Z1540 z.~lfo 9 1 lf~lO 1~ 2~.2 TOTAL EXPfNOITUR~S -63,015 647t88s 1tif69 689,15~ -·666,€&7 \fi. 7 ( ).3)
Servl ces from Other Departments_J.1.2 t662. 126l674 . 2681 126 ,0~§. _!J9, no _<J,91fd. .U.&. .. ;.+...-:-
TOTAL COSTS ,757 ~677 774,559 lt0,64't 815,200 78~,7'37 (29 .~03) ( 3-7)
F I N1.NC I NG
sefvl ces to Other· Departments 626,219 684.1174
Prior Year Encumbrances 6,~08
4,680 689,154 706,842 17,688 . 2.6
General Revenue 125,050 -~q_,C8? 35,961 126,0~6 78,955 .J~7.~Jl 137.3) ..
TOTAL COSTS $757.677 $77'1' 559 $~0,6~1 $815,2('0 $785,797 $(29,403) { 3.7)'
.__ ____ --:..---------1978·79 ANNUAL BUDGET
~~ C lTV OF PALO ALTO
CITY TREASURER
. ActuaJ Adopted Changes Adjusted Proposed ~ncre~se
AUTIIORI ZED PO?J TJ.Q.t(~ 12.?6-zz. ~')77--:78 To Date 1977-78 _l9 7 8-'l.2. JDecrease.)_ . -
Manager, Utility Service~/
City Treasurer . L l. 1. l.
Supervlsort Revenue
Collections 1 • l. L 1.
Supervisor, Meter Readers 1 •
Supervisor, Ut!llty
ServlcP, l. t. L 1.
Control Account Clerk A l. 1. 1 • 1.
Cnntro~ Account Clerk B 3. 2. 2. 2.
Credlt Collect:on Rep. L 1 • L t.
General Clerk B 1. L 1.
General Clerk C 1.
Custome~ Service C~er~ 3. 3 • L 4. 1 ••
Parking Monitor .!& ; ~·' I o 4. If.
Secretary A I. 1 • 1. 1.
Meter Reader 6. 7. ]. ... i.
Utility Service P~rson 7. 1· .]. ].
Meter Read~r -Lead L 1. 1.
Plant Accountant/Budget
Analyst L :..1.:. 1. 1. _, -
TOTAl REGULAR P05lTIOtiS -~2. 32. 1. 3). 33.
T~MPORARY AND OVERTIHE ··-
Temporary. 1.'/9 lt.£6 lt:66 ~.75 .09
Overt tme .~1 .~~ . $., .5 .06
.TOTAL TEMPORAR'f & OVERTI UE 2.20 5. l s. 1 5.25 • 1 s
TOTAL PERSO" YEARS 3'•~20 37. H) 1. 38.10 38.25 "15
'
.._---------------.1976·79 ANNUAlllUOGET -------~--·-,__,..-63 • ·. -'~ ' . . ~ ' . . . :. ;..,.: . . . ~ . ~ . , :. . .. -., . .. . . . .. ..,·-.,.,.:.,.-~ ,· . ~ . . ' " ~.
• •
(
. -~~~~~·~~~~~~~~~CI~OFM~A~~~~~~~~~~~~~~~~
CITY TREASURER
l
/\LLOCAT I OJ.LBY .J?lJ.D}PROGRNi
Employee Benefits
Administration & General
Cashiering
Customer Serul ce-·Off Ice
Customer Service-Field
Meter Read !119
Parking Operations
Parking Enforcerr~nt
Resource Conserv~tlon
TOTAL PERSON YEARS -
EMPLOYEE SERVICES _..._
AVERAGE COSl/PERSON YEAR
. AC' tU"-1
J976-77
5.12
1.26
4.15 s,sa
6, "}'2
6.62
.97
3.78
3~.20
$561,62t .
$ 16, it22 .
Adopted
.1977~78,
5. 12
3.86
3.81
s.61
6. :n
6.62 .sa
4.-48
--
37.10
$S92p653
$ ;b,97~
Changes
To Oate
-~
.16
( .8~)
.84
.84
--
1.
$41,269
$ 66~
Adjusted
~77-78
5.28
3.86
2.97
6.q5
6. 72
7 ,lt6
.88
4.~8
39.10
$633,922
$ 16~~38
Propos~d
1973-7" ------.·t!'...
5.28
t.lt 1
2.74
6.40
5.97
7.86
.59
Ji. Ol
3.99
38.25
$602.~090
$ 15,740
tn~rease
(lle_s~~
( •, I 5) :c.«-.
( .23)
( . 05)
{ • 75)
.40
( .29)
( • ,. 7)
...1.:.99
.15
${31s832)
$ . 891 .
'··"'-------------1978~79 INNU4.1. DUOGET-------------t11
~--------------.. --CITYf'\F PAlO AITQ -----------------
PER·SOUN£L &EPARTHENT
1978-79 PROGR#1 AND S£RVICE LEVEl.-Expenditures of $268,770 are recanmended for the 1978-7' fiscal year. This
ts an increa~0,032 f~·om the current year. Staffing ls ~ncreased by $22,402 or J person ya3r &u~ to the
establishment of a Loss Control subprogram In January 1978 and to the ~ddltion of 2 newly •~ndate~ federal pro
grams: une,:nployment compensation Insurance and retirement planning. The Personnel DepartAtent provides for the
recruitm~nt <lnJ sel~ctlon of City emp1oyeest administration of benefit programs, employee dev-elopment,' labor re~
lations and risk rnanagf.ment.
ADMIN I STR/\T I ON .AND GENERAL SUBPROGRAt1
PURPOSE/GCAL ~ To prov t de genera t support, supervIsion and accounting for other snbprog rams In the Personne 1
Oepa rtment.
DESCRIPTION -The 1\dmlnlstration and Gtmera1 subpr-oc.Jram provides department c.dm~nlst'ratlon, pl~nnlng and
supervision In budgeting, reporting, afflm1atlve action a.1d emp}oy~e 0evetopment. Accoontlng for res®rces sharecl
by all Personnel subprograms is also a function of this subprogram. Oudng ·the current year a loss Control sub ..
program was created establishing a City wide effort to ld~ntlfy and control losses and to provide adequate
levels of ris~ retention and lnsurdnce. Other departmental s~bprograms were restructured to reflect the
allocation of ta£ks more realistically. '
$14,729 is rec001mended for the i97B-79 fiscal year. Th'~ Is a decrease $(15.298} fran the current year. In
197S:.J9 the -:!epartmental r"'structurtng ~-1111 becane operational. Affirrnatlv~ Action anc.J Selection and Recruitment
\till be combined ln the Employment subprogram. The loss Control subprogram win add elements previously ln-
cludcd in the Safety, Health and \·Jorkers• Compensation subprogram while the employee benefit e~emerll.s of the
Safety, He a i th ar.d Workers 1 Cunpen!lat ion .subprogram wlll be t:cxnb.i ned with new! y mandated Fed era 1 prograns i nt-rl the
Employee Benefit Administration subprogram.
SUBPROGRAM OBJECTIVES T. To Identify the -employee development needs of regular depi!rtment st~ff and meet at least 60% of the
I identIfIed needs durIng the fisca 1 year,
I
. 2. To ensure completion or all d!lpartmer.tai quart~rly reports, annual reports and of the department budget on
schedule.
~---------~----·lm~A~o~a---------~-~
• •
• ----------------CITY OF PALO ALTO-------..;......;.....--:-------....
A OMI N I STRATI OP~ AND GniERAL
PERFORHNICE: HE,'\SURES
Number of lndiv ldual employee devdopmer.t
p 1 ans deve }oped
Percen taye of ident lf ted employee 1deve Jopment
needs which were acquired/Improved
Percentage of department quarterly reports.
annual reports, and budget which \\<ere
canp l .e ted on schedu 1 e
Number of employees ~Ithin the department
involved in employee development
activities
PERSOUUEL: DEPARTHEUT
Actual
_1974"'75
Actual
1975-76
Actual
1976 .. 77
Target
Jj77-78
/
Target
1978-79
7
60%
iOO%
7
SERViCE LEVEL CHANGE -A decrease $(15J883} h recftl•-mended for 1978-79 •. This reduction reflects a reallocation
of tas-ks rather than~ service level cha119e. !) Emp1oyeo Servtces is r~"'uced by $(10,713) due to the tnmsfer
of . 28 person y~ars to t:ile Employment. and to the C h~s51f f cat Jon and Pay .. subprograms. CETA adml n Is tratlon and
special surveys have been transferred to these subprograms respectively. 2) Since the ~"'lployee ptcntc: is a bi
annual event Special Expense is decreased $(4,800) ,, · 3) . The remaining $.(300). In Special Expense Is transferred
to Employee Benefit Admlnlstratton to provide for employee and retiree service-awards and memorials.
//.--:
.....__--------------·1978-79 ANNUAL BUDGET--------------
I
-·-------------------~-~----------------------,------------:--------------.
~-------------.;.__ CITYOFPALOALTO --------------.......
ADM I U I STRATI OU s'\NI> GEHERAL
EXPEilD I ToRE SUMMARY
Employee Servlces
Technical Services
Supplies
Equir~ent Purchase & Rent
General Expense
Special Expense~
Total Expenditures
EXF-EilOITURt ANALYSIS
PEftSONttEL DEPARTMENT
Actual
1976-77
$16,639
260
2,219
520
3,023
$22,669
Adjusted
_1~77-78
$19,825
300
2~652
I)QO .
1, 500
.) '150
$30,027
Proposed
1978·79
$ 9,092
300
2t652
600
1 '500
lncrea:se
JP~'£r~l
$(10,733)
Employee Serv1ces -$9,092 is recooroended for ~tafftng t.hls subprogram .. Stafflrl1 Is re<i~Jc~d by ~23 person
years \vhich "fJere transferred to the Classtf!c.ation and Pay and to the Employment subprogn1ms,
Tcchn'lcal Services -$300 is recoomended to prov!de for maintenance cost of cooera ar,d office ei:',Jlpment used for
City emplo'(ee identification and senior citizen cards.
Supplies-$2.~~ Is recommended to provide for the purchase af stationary and office supplJes anJ for personnel.
forms such as enployee requisitions and persohne1 action forms ~hlch are ~sed by all subprograms.
~~uipment -§600 is recommended to provide a typewriter for the clerical posftlon_addeu In January 1~/8.
General Expense-$lt500 is rec:OOilllendod to P,rovJde for'the departments• share oft:.~' City's Insurance costs.
---·-·---~--------"":"' 1978·79 ANNU.,1l OUOGt! _______ __.. ____ _,.,.......--67 •
• • .---------------CITY OF rALOAl.TO ----------------...
PERSONUEL OEPARTNEUT
EMPLOYMENT SUBPROGRAM
PURPOSE/r.O;'l-To recru!t CJllullfled applicants for requisitioned vacant positions with an emphasis on recrultment
strntt:gies for attractln£1 applicants fran 11 protected gr01.1p~n, ensuring AH!rm~tive Action prac.tlce ic·~ an seiec
tion!i.
_C'j:~~~CRIPTlml -The 1978-79 Employment subprogram is ne•t~ly created and Is composed of tha l9?7-78 Afflrm~tive
ActiDn and Selection and Recruitment subprogr.'l!ls. Services prov1ded by th!s subprogram lndude ,*'ff!,rm'jt~ve
.1.\ction Prr;.grarn administration, recn.dtment and sele~tlon for vacant positions, employee orientation and t.ETA
p;ogram administration. During th"' C1JJrrent yP.ar attention was focused on fllling vaca11des wlth)n 90 days, on
p•oviding p<~nels for oral boards &nd coordi1\allng employment and loss control philosoph!-as.
$66,~C2 is recctmlertded for the 1978-79 fiscal year~ This ls an (ncrease of'$15, 175 over the 1977-78 combined
.AHlnn .. Hive Action and Selection and RecruJtmst~t subprogram budgets. During 1978-79 staff wl11 focus on
dev·elopment of mor-e sophisticoted testing procedures and on updatl11g orient.atron materials.
OBJECTiVES
r·-ro-fiTl 90% of all requisitioned position vacancies w;thin a 90-day period fran the time the po~ltlon is
posted.
2. lo facilitate 3chlevament of the City's ~98C Afffnmatlve Action goals by ensuring that 70% of positions
ha.ve quad 1f i ed Affi mat lve Act.J on app l l cants compet! ng t n the sc lect ion procedure.
3. To provide 5 qualified applicants for 90% of vnc~ncles ut11i~ir.g outside recr~ltmcnt.
~. Design selection procedures for not less them 3 occupational categories In order to provide standardized
testing ~rA selection.
5. 1'o attaIn a 1. 5 rat fng fot user sat I sfactkn wl th Personnel sendee.
6. To reach 100% of all new employees wtthin the flrst 6 months of employment with an orle~tation progrm1.
7. To camp l ete monthly i"cports sun~mar hd ng the currt.:nt Job status of CETA erop loyees •
..__ _____________ 1978·7? ANNLIAt.BUDGET
I
I ,I
I
{~
i
I
I
.i
I
i
j
!
I
I
~
------~--------~---CITY OF rALOALTO --------------:-------•-...
PE~SONNEL DEPAtlTMEUT
EHP LOYH £tiT
PERF'OfU~MlCE Kp,SURES
fl of posted pos1ti\Jfl"i oU1~r lllan prauoticnal
Total #of positions posted
il of po5itions filled within a 90-day period
It of positions utilizing outside recru!trnent: for
which 5 appl ic~nts apply
/1 of pcsftlvns havino qunlif!ed ;\fflrmative
Act!on applicants
~of wonren ln I'I'O"~forc.e (actuf.l!/goal)
%of minorities ,,; v,..-;.rkforce (cictual/goal)
%of pa~itions fi ll~d within a 90-day period
~~of positions utilizing ootside recruitment
for which 5 applicants apply
%of positions having qL\a~!fi~d ;\fflrmative
Action applicants
User department satisf~ction with ~ervice
scale 1-10
%of employees reached within first 6 months
by orientation pr1~ram
%of goal achieved by wooen
%of goal ach~evecl by minorltl~s
Actual
1974-75
8.5
132
24%/23.9%
24%/2fi~O%
..
Actual
1975·7§.
47
68
37
58
2~%/25.6%
26%/2'1. 5%
79.0%
86.0%
7.6
94.0%
106.0%
Actual
19.1.§-77
43
96
~6
04
2.5%/2]./)%
26%/2lf.5%
95.0%
87.0%
7.8
100~0%
91.0%
100 .. 0%
Target
].i:17-78
54
98
98
49
83
/29~3%
/25.2%
100.0%
90.0%
85.0%
7.5
100.0%
100.0%
100.0%
Target
lV8.:1i
58
99
99
52
69
J 1.3%
25.8%
100.0%
90,0%
.. 70.0%
].5
100.0%
100.0%
100.0%
SERV t CE LEVEL CHANGE -Thh year ·tne Aff i' n~at fve Act ion and. Se!ect ion. and R.ecru Jtment subprograms are canb I ned
into Emple;;·ment, This ccmufnatlon Is not a change.iil servtc;f:! levei but rather r~flects the philosophy that
Affirmative Action is an fntegral part of the cmployatent proc:~5S.
For the caning ye'l•~-$1lt.l75 is requested over the canblned AffJrmatlve Actloo and Selection and Rec.rultment
budgets for 1977 .. 78. I) An lncrease of $15. i75 h d~.te to the transfer of .~person y~ctrs and several activities
to Employment fr~1 other subprogr~s .. The actlvftles new to this subprogram •nc.lude orientation an.ci tf.TA ad·
ministration. 2) A $0,000) decrease in ".~neral Expense Is due to lower transpcrlatfon t;osts for rccruftment.
_......_. _______________ _/
---------------·...;._ 1978·79 ANNUAl BUDGET • 69
• ... • • •• ~. • :. • • :. • • ... • • ... ·~ • • ot" •• ' •• • .: ~ ..
• -----------------CITYOFfMLOAtTO -------·--------.......
EMPLOYHENT
EXPENDITURE SUWtA.RY
Employ~e Services
Professlona1 Services
Technical Services
Supplies
General Expense
Tot3l Expenditures
EXPENDITURE Ati!\LYSIS
f'ERSOtiHEL PEPAATHEtaT
Actual Adjust~(.!
1976-zz. 1977-78
Proposed lncreas~
!J78-Z9 J.Q!£rease)
$50D327 $50,327
2,650 2,650
3~600 8t600
450 450
_3,B7i _.l.t-875
$65 '9ll2 $65,902. -·
Employee Services-$50.327 Is recO'l'dendcd to provide staffing for this subprogra11. The Increase of $i5,175 or .9
person years wi 11 be usedtor CETf\ a001Jnlstriltfon and orientation aetlv1tles previously raf'lected In other sub
programs and for developing new t~st procechres as discussed !n the senth:e level analysis,
Professional S,<arvic;es-$l,650 !s re.carr:~c:mdcd to provtde consultant fees for recruitment, Afflrmative Ac:tlon ~
training c;nd e.xM'IInation construction illnd for the purduJse of s',·: •(jardized· tests from agencles su~h as Cooperative ~
Personnel Servlc~s.
Technical Ser·vlces-$8,600 is recCJN'I!ended to .. provlde th~ foJiow(ng: $8,000 for rec:ruhment advertht!Jilents and
$600 for orientatlon activities lncludlng a semf-annual twr of Cfty fac:l Htles for new employees.
Supplies -$450 rs recoonended to prov{de fflm renBls. to J"lrovide unagt~aent training L1 equal opportunity and
.. ff i rmat ive aCt! on. 0
General Expense· $3~875 Is rec.ammendeti to ~H~ovfde the fo11owfng: $1f25 for memberships fn Afftnnattve Act~on
organizations, $~50 for travel and Meethtgs and $3,000 for transportation of job cancHdates •
..
• -• • • ·: 6 • " • ~--~ • ... ... " ~· • • :-;.' ... • ' ·-. ~· ' • •" -: : .._ • • : • • ~
---------------CJTYOFf'At.OI.tTO ---·
P(ftSOHHEL · D£Pl1Rll1ENT
EHPLOYEE DtVELCPHENT SUBPROGRAM
PURPOSE/GOAL-To provide overall admfrdstration of City 1 s E'mrioyee Deveh~pmt;nt an.d Tra!nlr;g prc,gram. 'To
improve the overall productivity of City w.ploy;;es and t:c icst.er e c.ilmat~ for per~(}:-:;:d and tt~chnic-al s;kills
development.
1 DESCRIPTWN ·~The Employee Development subprogr.J.m administers ti1e City tr.a!nlng and dcv~lup.-ner?.t ~ct.htitie~ and
pro'lldes'{f(rect o5Sistancc to departrn('nts/divisions in meeting employt~e need~. During the current year 10 on
site classes 'Her..: r.onduct.ed for City (':;ilployees, and e,-::ployee developrnen~ hrochures were devc.dopeJ and d1strlbuted
to C i ty employees.
1,.13,71i.2. is recc.1mended for the 1978-79 fiscal ye.Jr. This is il det:"t:ase. of $J~6ZO over the cure'·lt year. During
1978-?9 the concentration on improving employees' job c:;kflls throuoh organi:zatlona1 and departmental trafnhcg
plans v-Jill continue. Specific prograns Hill include superv·isnry mat.1agement training and technical training in
areas such as finance, contract administration and safety.
ODJECTI VES
l. To have 50% of City employees Involved In sane fo'1ll of job rel.:tted tralnil'\9 dudng !978-79 to
employee job skills.
2. To.lncrease the numb~~· of minorities and wanen lnvo~ved In job related tr~Jning.
.... · : ....
i;"iip! ..;..\,'!~!
3, To Identify and sponsor twelve job related on-s!te trai.nJr.g pr09ram$ for 1978-79. To meet organizational
training plans.
4. To ho}d quarterly m.:.etlng \~lth each departmtlnt/dlvlslon tralnti'lg coordinators to assist In aCCQ'ftPnshing
departmental training objectives.
5. To develop City employeE~s as int~rna1 resources for meethl9 oo-golng training needs •
......._-----------~ 1976·79 ANNUALB\DGET -------------_..71 • •
• ' ' ' ' II '• -: • .~-:,·.; ' .• .~ • : • •,,__. ~ ·~-4
~--~-.;_.-----~-----CJTYOF f'AtOAlTO -------------------..
PERSOHPIEl DEPART11ENT
EMPLOYEE DEVELOPMENT .
PERFORNANCE MEASURES
-~ -,-...... -~~ .. ----~~-
Number of emp 1 oyP.es r1a r tic! pat l ng in
job related training
Percent of mInor l ty emp ioye"% p~rt I c! pat ing
in trarning development prO<Jram
Percent of wanen ernploye.es purticlpndng In
training or develf'pment program
Number of on-site -training classes offered
to City employees conslstrmt with
Employee Dev~lopment plan
NumbBr of meetings held wlth each department
training Coordinator
Number of employees trained as internaJ
trainers
~lllmber of cmp 1 oyees traIned as t r') I nees who
Instruct on-site City classes
Percent of emp I oyees who are ab l:e to use skH h
1 earned through City t ra I o i ng back on· theIr
job
Percent Increase in the. number of on-site classes
tcught by City employees.
Percent lncreGse in the number of employees ~
arc able to use ski 'lls learned through C f ty
trc:drdnl) das~es ba~k on their jot.
Pe.rc.ent Increase in the number of on ... sfte
training classes
Actual
197~~·75
·' SERVICE LEVEL CHANGE -A decrease of $0f620) Is rcc:maended.
provisIon of 1/2 tEfA c 1 erk to !"!"WIde dedca I as!d s t~nce to
activities to the Employment subprvgram.
Actual
1975-76
250
l7%
32%
Actual
1976-7]
4 lt4
29~
2:1%
ld
Slt
Target
1.977::78
400
30%
I10%
12
Sot
Thh de~rease of , 17 persor1 years
Target
1978-7~
400
30%
40%
Pt
4
2
2
80%
JO%
10%
20,
Is due to the
the subprogr• and to the transfer of orientation
'--------------:-~-1978·79 ANNUALOUDGET -~-------------n
(
:·I
l
: I
J
~--------------------------------~------~-----------------------------------------
.---------------CITY OF Pl.lO/lTO ---------------......
EMPLOYEE DEVELOPMENT .
EXF'EN_O I TURE SU~J!:!_Arl~·-·
Emr !oye·e ServIces
Technic,.l Services .
Suppl las
Equipment Purchase & He11t
General Expense
EXPENDITURE ANALYSIS
PERSC»INEL DEPARTMENT
Actual Adjusted
JJ]6-77 1977-78
$1~,590 $11,005
tO, 181 3~4()0
809 700
25
!~Ill) _3.QQ. ·---
$26,054 $!S,Il05
Proposed
l97S:Z!t.
$ 9,385
3,-400
700
_100
$1L78S
lncrease
J.Oecr.ease)
$(1,620)
Employee Services--:.·-$9,385 Is recOOlffiend~d for staffJrHJ this subprogram. Staffing rs decre:s.ed by .17 p~rson
years as discussed (n-·a:he~Serd ce L('·-~ 1 _Change.
Technical Services -$3tliOO ts recanmended to ·f•rcvlde for the co~t of Otl"site seminars and classes as 4fscussed
In the subprogrem descri ptfon.
Supplies -$700 Ls recanmended to provide tralrdnn suppl res s.uch as ch~rts and tapes to record cla~ses.
General Expense -$300 's r~cam1ended to provide the foHot.;ing: $100 for City memberships in training t'lrgantza·
t ions; $200 provIdes-Tor trave 1 and meet lngs.
----~-------~----·----~ , ______ 1978 .. 79 ANNUAL DU.1GE1 73 .,
«
I
L
CITY Cr rA!.O/J.TO ---------------""'
PERSONt.El DEPARTHEIIT \)
.. C bASS J Fl CAT J..QlL1V'lD PAY SUBPROGRAM
PURPOSE/GOl\L ~To assure that employees are paid fairly for their performance In relation to other City positions
and'-t'o comparable jobs In both private and public sectors; to assure recognltlon of effecth<'e and efflcient pe-1r
fonnance through merit Increases •
.Qf.S_CRIPTION -The Classlfleatlon and Pay subprogram is responsible for cor:1uctlng salary and benefit surveys, pr~
par,~·~g ew.ployee compensation plc.m documents, U\)datlr.g ~nd revlevdno jou descriptions; re.vlewlng and approving merL
increases. D~rlng 1977-78, a major study of the CJt·y•s casual ~mployee compensation and pay plan was \ifldertaken.
$15 1 354 is rec.::anrn<mded for the 1978-79 fiscal year. This Is an Increase of $2,600 over the c-~:rrer.~ fiscal year.
flext''ye~r•s ii•Ctivitles Include analyzlng the Management Compensation Pian to ensurs. that It provides for
effective and efficient pe:-form£1nce,
OBJECTIVES
1. To ma(nta:n the cLassification system by updating 25 job descrlpt:ons annually and by perfonnlng job
evaiuatlons as nece~sary.
2. To assure that each emp1oyee not at the maximum salary range ls can!ddered for a urlt fnc:r~ase during the
year.
J~ To assure that. sa 1ary surveys ar~ conducted and ready for use In unIon negotIatIons durir.g the year.
4. To revise and publish the 6 employee ~ens,atlon plans.
5. To review the Management Compensa~lon Plan for efficiency aud effectiveness by Hay 1! 1979.
---·----------.:.....---1978'"79 ANNUAL SlDGET -----------~-7~
=
~--------CITY OF PALO AlTO---------~-------
PERSQW~EL DEPARTMENT
CLASS I Fl CATION & PAY PERFORMANCE MI::ASURES -.... ~-... "" -·
Number of job dascrlpttons r~VI$ed
tlumber of emp 1 oye.es not at rn.a.1dmum so:~ Jar·~··"range
N1Jmbc~r of classlflcatic:ns·.surveyed
% of emoloyees not at maximum sa1ary considered
for merit. increases
Actu~i Actual
J.2.74·7~ ) 972:,76
33 37
Actual Target Target
1976-77 1977-78 1978-7.2_
51 25 25 ··-2l5
8& 90 90
100%
SERVICE LEVEL CHANGE-M Increase of $2,600 Is recarfl\ended. This Increase wtll be •• sed for 2 purpos~s:
rr~-$2:-B"8o prov i df'.fi for the transfer a,f • 07 person years fr-rA'n otn~r subprograms to devote Jlk)re t lillie to job
evaluations anc! to provide for salary and benefit surveys pre\l·iousl)' reported In the Aalinlstra.tlon and General
subp reg ram. 2) $220 prov J des for h lgher mem:,ersh r p fees !n the County I ntergovernmenta I tMp loye~ Relation
Service program.
-----...:. .• 1918·,79 ANNUAL BUDGET-~--------.. • 75
P--------------~---· --------------------------------------------------------------------------------------------~--
__.-----------------CITYCf P/.~O~lTO ----------------.......
CLASSIFICATIOtl & PAY
EXPEtiDITURE SUMM~ ...
Emp~oyee Serv!ces
Professional Se~1lces
Technical Services
Supp;ies
Ger.eral Expense
Total Expenditures
EXPENDITURE ANALYSIS
PERSONNEL DEPARTMENT
Actual .~djus ted
J976-7Z 1977-78
$10,011 '$ 7t004
~~. 1 0 4 5,500
90
19
149 250 ...,__
$111,3 7J $1~,754
Proposed
1978-79
$ 9,384
5,720
--25p
S 15,3 Si•
Emp.!oyee ServTces'-.$9,30.!!_ Js recomnended to provide for uafflng this srAbprogrom.
Increase
(Oecreu~
'$2,j8o
220
$2,600
Professional Servtc.~s-$5,720 :s recommended to provide the following: $J~775 for special surveys and studies
required for negcJtlatlons performed by ·the County Intergovernmental EmpJoyee Relat,ons Servlc.e, $166 ft;>r
ccxnpem,atlon and classification surveys fran the L(!ague of California Cities and $1,779 for the E~~oyee Relations
Service program. · (I
Generc:l Expense·· $250 fs r·ecoownended to provide the foll~lng: $20~ for travel and ?'leedngs, $50 for dues and
subscript Ions.
\_---~----------1978·79 ANNUAl ftt.VGET------------
76
..------------------CITY OF rAtOI.LTO ------------------
PERSONNEL DEPARTMEUT
lOSS COtiTROL SUBPROGRAM ~--....;..... ......;...__..;;...._ ___ ~,
PURPO§.fL£9Al;..-On a Clty-vdde basis, to identify and control ~osses and exposur.e to losses resulting fran
Industrial acddent, sc;rvlce deHvery, property damage and ca~uaity; to assure the s~fety and hea1th o" City
employees to administer a fair and equitable workerst comptmsr..ltlon progr~; ilnd to factHtate with otner Cftt
department~ the m'lnagement of arlequate and financlai1y respcnslbie leveh of risk retention an~ insurance.
OESCR~PTION -·,·~;e loss Control subrrogram, established in 1970, centralized th~ City-wide effort to Identify and
control losses. The acti'>·ltles lncli.lded In this subprog:·am are pub'h: liability loss controi, property damage
loss control, employee safety/loss control, administration of v.·ork<;n>1 compcnsat!ort claims, environmental heaith,
emp1oyeC! physical examinations, and 'Sc1fety/1oss control training. During the 1976-77 \'lscai year~ a 57% decre-ise
in employee reportable Injuries and a 6.5% decrease In lost t!me injL~des occurred. An on··going eff')rt is being
undertaken to reduce this further through a concentrated effort of supervisory contrcl and increased .,.·afety pro
grarrtn!ng, Ourir.g the current year, the Oefensiv~: Ortvlng class was instituted as a means of reduclng vehicular
accidents. In addition, a system was developed to capture all c0sts associated with loss to the City.
$44,448 is r~Gommended fo:-the 1978-/9 fiscal year. Next year's ac.t!vitles lnclude a systematic tdentincatlor.
of high risk projects and activities In the follO\'Iing departments: ~Juter-Gas-Sewer, Light & P~er, PubHc Works-·
Stre~ts and Parks, Pollee, fire, Recreation, and Arts; further refinement of the revim·. ar.d approval procedures
utilized by the Pubtk Llabl1lty Risk Maragement Cf.ltmlttee; and the tmplementatlon of a system to capture and
coo1pute all costs .associated with Incidents re ... ultlng ln loss.
OBJECT IVfS
I. To provide lnfornlation, guidance, and programming regarding safety/toss ~ontrol mat~ers to at least 10
managers and supervisors in order for them to reduce the nurr;ber of reportable lndustrtn1 accldents during
the year.
2. To red1.~~e losses resultlng fran operating mfstakes, property damaga, and casualty losses.
3. To identify high risk activities and projects In 8 departm.ent!i: and to ensure that O!ecessary and appr()J.Idnte
co.ntro!s are established to Hm!t putJJJc !fabfllty exposure and to reduce the number of liability da~m~
each year •
._------------------~ 1976 .. 79 ANNUAL IHJDG!;T ------------------~ • • 71
I
I
•• • ..-----------------CITY OF PALO ALTO------·--~-·-------
LOSS CONTROL
;;ERFOfiJVINCE HEl~SURES
Nwmber of departments rcvl ewed for
identlflr~tion of high 1 lsk
activities/projects
tlumbe r or management emp ktces ~·lho re
ceive training In safety/loss control
Percentage of hi'J~l risk ac.tlvltles r~vfev1ed
by Co:nmi ttee wl thin 30 days following
Identification.
th1mber of potentlal h~gh risk activities
identified
Percentage of management employees who
improve on test scores after completino
safety/loss control training
Uumbcr of rccaTtmended contro 1s vs. Imp iement~d
which limit the liability exposure
Reduct I on in the number of 11 abi J f ty c 1a lms
per year
Reduction in tha numb~r of reportable
ind~strlal accidents per ye~r
PERSOriUEL'. OEPART~EtiT
Actual
JJ1!±:)5
.
Actual
197~~:-7~
Actual
1976-77
6.7%
Target
1977:7.!3~
5.0%
Target
1978-79
8
10
100%
20
90%
Sot
78/20%
5.0%
SERVICE LEVEL CHANGE -An l ncreaso of $22 )•26 ·Is .reca.ended for 1978.;.79. . This Increase '-"· .
represents the first fo:l I year of (}perat{on .for the lose Control subprogram •. l) The $3,491 lrecrease In employee
services accounts for the flr$t ful' year of thfs program operation. This tear's r~qu{')St of $21f,783 represents
the salary for the loss Control Manager and a .half-time Cierk A. 2) $16~995 requ~st ~rov1&es for pre-empl~yment
.and management phys.icals previously budgeted In Safety, Health & Worker~• Canpensation. j) $630 general -expense
provides for expenses prevtoosiy budgeted In Safety, ltealth.s Workers• Compensat!"'"·
~----------·-··-·-··~~1WS~9~~B~a---.----!---.--~----~
t,
l
l
I
---------:----CITY OF PALO ALTO-----------------
LOSS COtiTROL
EXPEtiD ITUfH: SUtll1ARY ·----·-~~,:,..;.;..._
Employee Servi~es
Professional Services
Supplies
General Expense
Tot a 1 Expend l tu res
EXPENDITURE ANALYSIS
PERSOUNEL OEPARTHENT
Actual
1~76-7~
Adjusted
Jj]7-78
$"lr~ "''l2
"-... r '·"·
Proposed
1978-79
'$24~783
16,995
2, OltO
630
$44,4'•13
Employee Serv r'"Ce'S"·::-~GJ Is reccmnend.ed for staff l ng thi ~ subprogrwn.
Increase
(Decrease~
$ 2t76~
16,99~'
2~040
630
$2.2,426
Professional Services -·$16_!995 is rect.sfrrncmded to provide the foP.>1'IIIl9: $1!,i,lt95 for pre-employment and
1nanagemcnt physicals -~nd $1,500 for consuHatf·on by the Palo Alto H(!dlcal CHnlc's Envtronment~l Med!ctne tlnit
on speciaJ health hazarQ problems"
Supplies -$2t.£~P rs r~ccmnended to provide for the pur.chase of s~fety, 1oss contro! and workers• canpensatlon
training and program supplies. Items include trainl"19 ffims~ safety signs aod lab~,ls required by OSHA, prlnttng
of workers• compensation brochures and forms.
General Expense-$630 l!i recaumended to provide th\:: following~ $2)0 for memberships ;tnd subscriptions and $400
for travel and meetings.
-
-------------------~-----~-----:-----·-·-·-·-··· • .--------------·-CITYOfrALO/d.TO ---------------·--...
PERSOHUEL DEPARTHEtJT
Ei1PLOYEE BENEFiT A[);.ll N I STRATJ.Q!i SUOPROORAH
PURPOSE/GOAL -To structt1re and administer City employee benefit pr~r-001z on a fair basis ensuring that benefit$
are fully publicized i:HH.i that claims admtnl'-stratlon l!:i ttme~y; that costs are contro11ed and th~t services are
del ivercd fn an effective and efficient manner.
!?f~~R!PilQJ.L~ The Emp·,oyee Benefit Administration subprogram l~ ne\'Jly Cl'eated for 197S~79.aild pi;j·,dues fi:)f
structuring und administering cmplcy~-a health and b~nefit plans, retiremert benefits. and deferred canpensation
<Jctivities v1hich 1'/cre previously cover~d fn the Safe~y. tlealth and \-.!o;·kers' Compensation subprogram, For the
i978-79 fiscal year$ tHo Fedcrol and State mnndated al~dvities: unemp~oyment compensation and retirement plannlr-.g
h<we been added. Additionally, the special memorials~ aHards~ d!scow.t prr.>srams have been tnmsferred to this
subprogram fr<m the Admlnistr3ti::>n and Genera1 subprogram~
U.~-.2§? fs recorrnended for the 1978-79 fiscal year. ~1ans for the C(.:.1iJng YE'ar-include establishing c.ei"tifiti.ltion
procedure~ fer persons \·10rkj119 beyond the 'lnorm~P 1 rt:ttrament ~ge, provtcHng pre-retirement planning seminars.
OBJECTIVES
i. To 'i)"roces~ 20% of City Uea Hh Plan c! a tms wHh J n Jlt days of rece t pt,
2. To ccndu~t t1<10 pre-retirement ·seminars during the fiscal year to explain rec:ent retirement law changes and
as~dst interested employees In planning for retirement.
3. To fully Implement the administration of unemp10)'Iilent eanpens~tton b~f October 1J 1978.
lt. ro analyze and determfne the needJ t.f · .. ny, for benefit modifications In the Group Lfft.= and Health Plans by
ccwnpletlng benefit study by Apd 1 1. 1979•
5. ·ro establish certlftc::atfof'l procedures for persons de~lrw~ c1 working beyond 11 non~~al retlrement 11 age by
June 30. 1980.
......__-----------~ 1978·79 AtltiUAL et.DGET __ ..;.._ _________ ,__,.
. . .. _ ... ' . . ' : . ' ' " . . . .
I
CITY OF PALO ALTO--·-------___,;....---~
PERSOUUEL DEPARTttENT . . \
EMPLOYEE BrtiEflT AOM!~IISTflJ,TIOt!
PERFOru1ANCE MEASURES
Number of pre-retirement ~~emlnar~ for
senior e:rnp;i)yees conducted durii!IJ
the fiscol year
Puc~ntage of City Health f>lwn claims
processed 1·:i th i r. th\.' 11eeks of rece lpt
Pc rcentosc of i.ir.8-'nfJ loyment c:o11pens~t ion
claims notificntinns praces~ed within
uppe<ll tine I im; ts
Actual
l971i-75
79%
Actual
.l2J5~7G
Actual
J.2.76-7Z.
Target
i977-76
80%
Target
1978-72
2
95%
SERV~CE LEVEL CH,L\!~GE -The neVI £rr.p!oyee Benefit Admrnlstratloo subprogram ~s car1p0tea .of the Mploye~~J benefit
~h administration activities prevloo5!y Included tn Safetyt Uea~th, and \/ork12r~s Catlpensatlon ilnd th9l
special <.l1·1ards activities previously included Jn Administration and General. T\'IO nevi acti'VHI~!'i are added for
the Cet"•1lng year in resronse to State and federal leglslath'm effective January 1, 1978, 'fhe flr5t addition h to
provide unemployment ccrnpe:nsatbn to employees. The second h to establish certiflc,:-tion :;>roc:edures for employ~es
wishing to \vork beyond 11 norma1 11 retir-::m~nt age and to Implement pre-r~dranent planning activities.
$J2t 115 is recO!TlTlended ft.~nding for these activities.
~~~~~~~~~~~---~19n~9~~La~a~--~---------m • • . . . ~. . . . . .. ~ . . . ~ . . .. .· . .. , . . (. , . . . .
• CITY OF PALO ALTO------------------.._""
PERSO!ffiEL OEPARTIIEtfT \
fi\Pl..OYEE BENF.F IT Aotl Ill! STRATI Oll _
EXPEilD I TURE SUMH/\RY
Employee Services
Professional Services
Speciul Expenses
Tota! Expenditures
EXPENDiTURE ANALYSIS
Actu;1l
.1;376-77.
Adjusted
,197l;l..~-
~rope sed
-~-
$24,815
7,000
300
' '$32, 115
Employee Serv1ces -$~4y8..!_2 Is recamended for st.affing l:hls subprog-ram.
Increase
J~~~~~
$21+,815
7,000
300
$32,115
Professlon,'il $ervices-$7,000 Is fOCCl'ill'lr:nded to provide tha foll~lng: $11,500 consult~r:g, audttli19 and
actuarial r:;ervlces f:Jr ~elf:.:tUnr:!ed b~neflt pli'lns and $2,50-0 for admJnhtratlon of une«iploymerJt compenf:iaUon
benefits. in at'cordance 1dth Federill regu)i'ltions.
Special Expense -$300 is recomme~ded to provide for employee and retiree servf~e awards and memorla1 p1aques •
....... _______________ 1976·79 ANNUAL BUDGET......------
82
I
I
{
\
I
L----------------------------~~ .................................. ~ .......................... ..
-----CITY 0~ n.~:..OI.'..TO ----------------"'-_ ..
PE~SONH£l DEPARTHEHT . '\
H1PLOYEE RELAHOIIS SUBPR.OCfiAA
PURPOSE/GOAL-To achieve labor agreements throu.-,h the meet and confer rrocess v1h!ch are consiHent wHh
est<lbfishcd-polic!es and sound p~!rsor:ne1 managern~nt principles; to admltdster in good faith aH .Q9reements and
merit ruh~!-> governing employee relations; and to maintnin productive chonnels of carmun!catioo ;,.,slth employet:
groups, associations or unions.
~CSCRIPTI0f1 ~This subprcgrnm is responsible for meet <H"ld confer negotiations, grievanc~ resoha!on Qetlvlties,
merf-t-ru)e administration and employee re~ation training, t"J1Hing the current year rnernOroi!nda are being negotiated
vJlth SF.iU end with the Policf.. Officers' /\ssodaticm. Ti'·:'lioing CC'i.lrses In e.-11plo~·ec relatior.s Here canpletecl by
all fire captains, pollee sargeants and sane SEIU lcadpersons.
$2~1 ~27 is recanmF-nded for the 1973-79 fiscal 'fear. Thts is an increase of $1,065 over th~ current ye>3r, Dudng
the cooing year there ls a contfr,!)ency for reopening meet and confer n~!)Qtiations ~lith the fin~-fighters. In
addition a major revision of ar.d abridgement to the llerit Systen Rule.s ;}nd Regulations Is planned.
OfJJ~CTIVES
L To resolve 80% of cr.1p!-~'yee grievances at grievanc~ step 4 or belo1 ....
2. Tc pro'llde 4 hours cf employee relations training t.a at least 1.0 managers/supcrviso'!"lll during the fisc~l year.
3. To revise and abridge the Merft System Ruh~;.<md Regldiltior,s to r-eflect recent empioyee agreement modlfif;atfon5
and to update pollcie£ and procedures by Hay t, \979.
!t, To achieve mutuaPy acceptable labor aHreements with at1 employee groups $chedujed for meet and confer during
the year •
..._ ______________ -1978·19 ANNJAI. BIDGET ----~-
• • ..
{
4 q CITY OF PALO ALTO---------:--------~
I EMPLOYEE RElAT 101/S
PERFOru-1MlCE ~1EASURES
PERSONNEl OEPARTHEH1 '\
Number of labor relations traln!ng
sessions 1nvolvlng flrst·llne
supervisors
Number of managers receiving tralnlng
Number of labor ag~eements nchfflved
%of grievances successfully resolved
at 4th stage or below
Actual
J.2l!l:I?.
5
83%
Actual
.Llli:1§.
3
3
82%
SERVICE LEVEL CIIAtiGE-An lncrec:lse of $\,06S I$ reccmnenJ~;J for 1~78~79. ___,..
only .
...__ __ ,.____________ 1978 ... 79 ANNUM.. BtOOET
Actual
1976-77
~-
14
3
S2%
Target
1977-78
2
2
80%
Target
1978·79
2
zo
1
80%
..--------~---------CJTYOf PALO ALTO-----------------
EMPLOYEE RELATt OtiS
EXPENDITURE SUMMARY
-nployee Services
Prcfesslonal Services
Suppl leo:
Gl".ih>:ra 1 Expense
Total Expenditures
EXPENDilURE ANALYSIS
PERSONNEL 0£PARTME~T
Actual Adjust~d
l 976-77 --1977· 78
$21,938 $19' 162
2' t 64 3,000
622 900 ... .-~--..
. $2111925 $23~062
Proposed
1970-75
$20,227
3,000
75
825
$211, 127
Emph;yee--ServiceS'="-_i20,~27 Is recot:mendeJ for staffing thJs subprogram.
Inc ruse
.<oes~.!l
$1 ,065
75
()';;)
$1 ,065
Professional ServtcP.s -~]:000 ts recomnended t!.~ provld~ for grievance arbitration fees and mt>.et and confar
expense5 such as sreciaJ studies and survey$ re)Qted to specific union proposals.
Supplies-$75 ls recommended to provide for books and pui>Jlc<.jtlons In :abor relation~ areas such as empl:>yee
dl!lcipl ine and gri~.wanc,e handling.
General Expense -$825 1:> recommended to provide the following:. $500 for sabscdpt!ons ~ndudlng looseleaf
services on pub~lc-sector labor relations ~nd $325 for trave1 and ~eetlngs.
"''---------------1978·79 ANNUAl Bl.DGH -~------------,_. •
.. NOTES -
I
...
\ .-'
"----------------1978.,79 IJH.IAl BUDGET ____ ,._ _______ S)
CITY Of PAlO AlTO -~--~
PERSOMHEL DEPAftTHEt~T
Actua J . Adopted Changes Aajus ted Pr~:s!Ji J~c;reue Percent
EXPEND! TURE2_,!!!,_(SUB) P~OGRAH ~976-77 1977-78 To O~te . ..1.977-71! l97Sw]~ (htr.tau) Ching• -------....~ employee Benefits $42,371 $113, 7~0 $1 ~ 307 $45,0~7 $58~"' $13 ,l.itB 30.7 t Administration & General 22.669 23,788 6,239 30 .• 027 lit,lJt~ 05YES3) ( 52. 9) Employment 65,902 65,902 100.0 t~ployee Oevcio~~ent 26,054 lSt-405 15,~05 13,785 ( l ,f\20) ( !(' 5) Employee Oenef!t Adminlstrat)oo 32 ~ 115 32,115 100.0 Emp 1 Gfee Re 1 ~ t ions 24~925 23,062 ~;J ,062 2~,127 1 ,065 ( 4.6) Loss Control 22~022 22s022 ~4J~'J8 ~2,426 (IOl.S) Classification & Pay llt ~ 373 12,751! l2,7S4 15,354 2,600 ( 20.~) Affirmative Action 20 .~~30 19,422 )9,422 (19,422) (100.0) Selecticn & Rec~ultment 1.5,868 32*305 ,, 32,305 \32~305) ( 100. 0} Safety, Health, & Horkers 1
Co.'llpensa t ion :1!1,652 48,691t lt8,69~ (~8,6!)1t) ( 100. 0) Employee Services 10,470 ----221~812 ~ 2}!8, 738 .. TOTAL EXPENDITURE~ ·219, 170 'J..f.'q,]70 '20 ,032 8. J
EXPPW I TURES RY OBJECT -....
164,051 Emp 1 oy~e Services 1Slf~938 2~,568 184,506 206,908 2.2,402 u. 1 Profe$5 i ona I Service!, 25,620 32,000 32,000 35,365 3,1(5 10.5 Techn!t..:al Services 15~290 12 ~.300 12,300 12,300 Supplies . 10,588 5, 727 5,727 5 ,.917 i90 3.3 Equ f pment Putcha,se & Rent .55~ 600 6CO 600 .Gen~ra 1 Expense 6,123 8 ,1•55 8,455 7,380 ( 1~07)} ( 12.7) SpeciaJ Expensea (4Pt) ..2.J.2.Q. -1J2.Q. 300 ( 4 !850,l ! ~lt.2) TOTAl EXPENDir~~ES $221,812 $219, no . $25,$Q8 $248,738 $268*770 $20,032 a. 1
Services from Oth~r Oepartments ..J:7,os; -E,.J.Qi. .. ~~ . i~O) ~2,21§. . ..1~M. . ..!!.~)2Q_ 20.5
i
TOTAL tOSTS $248,903 $241,476 $29.~78 $270,95~ $295,536 ~24JS62 9. I
.. f.!~!ANC l NG
Service to Ot:her Departments $216,333 $2~6.978 ·s 9,738 $226,71S $275,205 $Jt8,489 2L4
Prior Year Encumbrances 4,850
General Revenue 27,720 - . .f~t~98 19,140 44,238 20,33J_ (23,907) j 54.0)
$2lt8,903 21J1 ,476 $29 ,li]8 $270,954 $295,536 $24,582 -:-1978-79 ANNUAL OUOGET 87 • •
• __.-----------*----~CITY OF P;V.OALTO ---------------~---
AUTIIOR t Z!Q J.OS.I T I OilS
Actual
1976-77 _.........._
Director, Personnel ServicLJ I.
Administrator, Personnel Services 3.
M~nager, loss Control
General Clerk A -Confidential 2.
Secret~ry A-tonfldentJal l.
TOTAL REGULAR POSIT!OHS
TENPORAR't AND OVERT I ME --""""'""'--
Overtime
TOTAL TEMPORARY & OVERTIME
TOTAL PEnSON YEARS
AL.lOCAT I ON BY (SUil) PROGiW\
Employee Benef!~s
Administration & General
Loss Control
Employee Benefit AdmlnlstratiJn
Clas~lficatlcn & Pay
Err.p l oymen t
Emrloyee De~telopment
Employee Relatio. ,.
Se I ect I en & Rer..ru 1 tme:nt
AfflrmatL·e Actlon
Safety, Healty ~ Workers• Comp.
Employee Services
TOTAL PERSON YEARS
EMPLOYEE SERVICES
AVERAGE COST/PERSON Y~AR
1.
7.04
L J2
.62
,45
.72
.8]
1. 35
.92
.80
....:11
].0~
$16~:051
$ 23,30l
PERSotmEL DEPARTMEtiT
P.dopted
)J77-7B
I.
3.
2.
1.
7.
.10
.10
7.10
L 12
.66
• 35
.59
.e~
1.3S
·'Q ' • o..,,
I . ti8
7. 10
$1Slt~938
$ 21.822
,)
.s
1.
-
I.
• 16
;84
L
$:2~)S£tl
$29,568
Adjusted
.J!i]7-7S
I.
3.
.5
~.5
1.
8.
• 10
• J 0
8.10
.1 .Z8
.68
.84
.35
8.10
$184,506
$ 22,778
Proposed
1978-7.,!
J.
3.
l.
3.
l.
1.44
.37
\.26
1.38
• .lt2
2.9'+
.42
.8~
9.0]
$2,.,908
$ 22,112
lnere&s&
~Decreas~}
.s .s
I.
(_~_Q_l)_
( .. 0)}
.~1
~ 16
( • 3 i}
.42
1. 38
.07
2.94
( • 17)
( l • 35)
( • (~9)
(L ~a')
.97
$2;.,~02
$
-----~---· .. --·---·-1978-79 ANNUAL BUDGET------------
CITY OF PALO AlTO
·BUDGET AtiD STAFF SERVICES DEPARTMENT SUMMARY
Actual Adopted Changes Adjusted Proposed tncreas~ Percent
EX.PENOITUR.l:.i:. 5Y OIVISIO!~ ]976-77, ].977_:78 To Date __ L9U-I~. '~J978B~~. (O~~!!asel ~~-------
l
audget-rmd g'es~;;Jr:·c;-A·naTvs r s $. 150~52'-1 $ !841623 $ 12,726 $ "cp 354 $ 16bt~HS $(28~~3~) ( 14.4)% l ~ I J
Reprodu.;: t ion and M.O!Ill (19 ll7r701 188?546 1 c·,ae~ 199~1130 20.3 ,6W 4,1 eo 2. 1
Purchases and Stores t 81,341 168s2.l8 12~575 180,853 190,567 9,714 5.4
Cormnun I cat ions ·; VJ, 7i t ~ ,04! J647 (57,809) 983J838 973,124 (W,/1~) { L i) I Real i::state 4 ~ ~ 60.3 34ll382 1 '0 16 35,900 34,623 ( 1,277) ( l. 6,}
Sui lding ~1alntenance 706?935 680 t 156 31 ,on 711,227 697,226 ( 14 ~00 I) ( 2 .0)
Equipment Mal~tenancp 741,976 852,063 5~,61l 906,674 927,993 21,319 2.4
TOTAL EXPENDITURES i,786~79i 3;150,200 -'"1."5 J 076' T,"'IT~:lrb 3:""196 ,058 \19 ;21·g:r r--:-w
EXPENDITURES BY OBJECT
I Employee Services -1,705.1150 1 • 997 ,1157 14t0f)5 2,0Jl,·462 lp997.902 (13,560) ( .7) ; I Profcs5ional Services 5,927 ll '954 I 1 , 954 5~500 ( 6,454) ( 54.0)
Technical Services 1St ,6!0 132,62.5 7,600 l40,f25 llt6 >9·~7 6 s.72Z 4.8
$uppl ies 254,3133 275, w~ Z./:;,,109 268,254 ( 6~355) ( ~L5)
H.:Jterials 172,719 D0~200 170J280 166,000 ( 4i~80) ( 2.5}
Equipment Purchase & Rent 205,577 l74,?00 ll4 '196 312,696 311,510 { 7,1 B6) ( 2.3)
Gener~l Expense .291!52~. 288,275 ~5) ' 2.87 z 550 299,9115 l2t395 4.3
TOTAL EXPENDITURES 2 ';8~·, 791 3,150,200 S,Ojb lJ2l5t.27b 3, 196tosa ~ r -:&T
Servic~ from Oth~r Departments 606! '1! 603!34.5 (38, 14~) 56.5,201 59),843 .28!642 ~.1 -TOTAL COSTS 3,)92,917 3-:-153,545 ""26,932 J:7'S"o~477 3,789,901 9.424 .)
FiNANCING
Departmen-t Revenue 208,75V .834,600 29,907 864.507 848,927 (15,580) ( 1.8)
federal Fiscal Assistance 7,508 12,617 12,617 02,6i7). (100,0)
Service to Other Departments 2 '785 '7J!t 2 ,ll97 ,OltO J8 ,006 . 2,515,046 2,59 I ~ 719 76,673 3.0
Prior Year Encumbranc~s 8~348 It) , ~ 71 43 '17~ (43' 1]1) (I 00. 0)
Ger1era 1 Re·1enue 382,569 lt2l...t90~ ~,769) _3lf5.:. 13.§. .. ~ 349,25.1 41 119 1.2
TOTAL COSTS ~3~~92,917 $3,753,5'1t5 . $ ,932 $3,783,477 $3 '789 .. 901 $-·9,424 .3 %
·--------_.. ____ 1978·79 ANNUAL DUDGH--·-....-·---...-· --•
• (-·~~~~~~~~~-----··-~--~~--CIN~~~~~~~~~~~~~~~~~~~
8UlJGfT ArlO STAFF SC:RVJtES DEPA~TMENT
BUDGET ANO RESOURCE AtiALVSIS DIVISION
I
1978·79 PROGRAM AND SERVICE lE\II:L-Expenditures of $16Bt91S are reccmmended for the 1978-79 flscal y.e;;1r. This
Ts a decrease ${28tl139) frootho--current year. A renrgnnlzation of U1e Division is tefJected fn the reaHocDtlon ~
of personnel resources among subprogre.ms to provide emrloyees ~Jtth e.xperlcnce in more phases of the D!v!slon':s
responsibll ities.. This reorge.nlzatk·."l has resulted h1 tlva d~~etion of one regular position, Buc!g~t and R~searc:h ,
AnalysL There ~Hill be a slight incr:•:tse in serv~ce level and some new actlvltles \<Jiil ~e initiated~ These
changes re·:ate to the development of a centndlzed grnnts procurement system~ lncreased ~c!ivity In ~onltoring
of Jegislation 1 c:md identifying r,elv revenue sources. rhe Budget and Resource AnF.dysls DlViS.Ion provtdes year
round buJoet control, analysis of long-tcnr. flnancial .. e~.:lrements ar.d revenue sources, and assists in the lm
prov~llent-of productivity (efficiency and effectiveness) of City s~rvlces through ana1ytlcal studies. ln ad~
clition~ the Division provfdes genernl ro;;search and legislative monitoring of all pending legislation having a
pos~.ib~~ impact on the City. The Budget and Resource Analysts O!vlsim\ u1so provtdes derical suppor,t to the
Divisions of Real Estate a~d Reprod1Jct!on and Nallinr~ thrCtugh the Administration and Generr.;l subprogram.
ADHINlSTRATIOtJ J\140 GENERM. SUBPHOGRA}~
PURPOSe/GOAL-To en5ure that centralb:ed budget and staff servlces ilre available and prov~ded to adl City
departments.
DE~.c~J_PT!JlN-The Administr.atiun and General subprogram is responsible for the ClveraH direction and management
fOr the Budget and Staff Services Oe~artment, ~s wetl as for the admlnfst(~~;~n of the Budget and Resource
Analysis Divislon. In addlt!on, this subprogram ensures the Department meets the goals and objectives of the
Cityls Affirmative Action progr~ and ensures employe~ development plans are completed for each divisfon. !n
1977 .. 78 ~ndivfdual responslb11ltfes Jn Budget and Res04Jrce Analysh OJvhlon were restructured to provide
t>..!f1p 1 oye(-eS experience t n more phase~ of the D I v 1 s bn 1 s res pons J b i1 Jt i es.
~l.§~l.L Is r(!canmended for the 1978· ,'1 flscaJ yea,r. This '•s a decrease $(30,6'73) from the (Urren\. yt:ar. Plans
for !978-79 include lmplemoentatlon of Individual empioyetl deve'io~ent pl~ns throo,ghout ~h~ Gepartment of Budget
and Staff S~rvlces.
OBJECTIVES
1. To Implem-ent employee development plans,
2. To ensure the Department me-.:·ts the City 1 s Aff l1·mat lve Ac:t ton program •
..__---·------------1978·79 ANNUAl BUDGET-· -----------;_-9)
-------------~-·-CITY OF PAlO ALTO--__,;,.,..~------------..
BUDGET AND STAFF SERVICES DEPARTHEtlT
BUDGET AND RESOURCE AN/\LYSIS DIVISION
AO:i JN I STRATI OH MlD GENERAL
PEHfORJ~ANCE ME/I.SU RES
t d e;nployees involved in f~np!oyee dl!v-elopmf}nt
%of affirmative act ion hires
Actual
.!2Zi:l2.
Act1.1al
ll&~I~
Actual 'fr,rget
1~16~77 1~7'1..~]8
Tirget
1~
70%
50%
Sf:~\iCE lEVEl CHM~GE-l\ dec:rease ${30t673) Is recom;nende:d for 1978-79. This decrease rP-flects the reallocation
07-p0f-sonnel amon~j'sllbprCJ9i8ffiS to provide employees cxpedence in all phases of the Dlvislon 1s actlvltltrtS. The
current service level w! ll be malnt~tned In 1978-79.
·---.. -------~----1978·79 ANNUAL BUDGET ------~---------91 L___ • •
• • ..---~----_..,.----~----CITY OF PAlO AlTO-,---------------
ADtii!HSTRATHltl NW GDIERf1l
EXPEtW I TURE SUMMARY , ___ _
Employee Services
Technicnl Services
Sup~; I i es
fqu i pmen t Purchase -~ Rent
General Expense
Total E~pendltures
EXPENDITURE ANALYSIS
BUDGET AHD STAFF SERVICES OEPARTMEtiT
BUDGET AND RESOURCE ANALYSIS DIVISION
A.: tt.ud Adjusted Proposed
1976:11.. 1977-78 1~78-z.L
$36,762 $53 t 01~4 $22,761
2,560 300 300
.357 300 300
l, I 55 875 760
_4,018 _1..J)2 _1,~00
$44,852 $5], 29J1 $26,62!
Increase
(Decrt~~
$(30~.'l83)
( liS) .l _ n~t
$(30,673)
Employee Servlces-=-$22 1 761 1s rer.:omtended for staffing this subprogram. Tnt;;! decre.1se fs due to a reallocation
of resources among subprograms,
Technical S-ervices·· $300 io:: recOOWlended for the maintenance and replilfr of equfpmcnt.
Surp 1 i es -$300 is rec00Yt1ended for the purchase of m isce 11 aneoos operat t ng supp H es. ~n..:.l stat f onery.
Equipment Purchase & Rent -$760 is reci:Jfll'llended for the purchase of a r-eplacrm~ent typewriter used in the budget -. pr~~ar~tion process.
General Expense-$2 SOO Is recawnended to ~rovide the foilowin!P $1,500 in es.tlmated insurance co~t~, $125
h1 mernbersil ips~ and=td25 tc, a 1 tow for staff attendance at profess lona J conferenc.;es and workshops.
flPERATiCUS AHALYS~S SUBPROGRAM
PURPOSE/riOAL-To af>s.lst the City In llaflrovlng the pr~uctlvlty (eff1dency/effeetlv~~H~ss) of City services I
and to ! ncrease the c.ccountab ll J ty oi C tty management. .
~--·---~-----·--1978-79 ,1NtAJAL BUDGET--------~-------
92
... -.~. .· ... · • • .~. ·.,.. --: . . : , , \ ·. r . • , , ., ._ ~-·.: .: , ,1. . :-~~ .. ~
---------~---------CITY OF PALO AlTO-----------------~ BUDGET AHD STAFF SERVICES DEPARTMENT
( BUOOE'f AAO R.ESOU~CE M: .. >'\LYSiS CtVJSION
DESCRIPTIO/I-The Oreratloos f\n.a!y~!s subprogram provides for a ce.ntral ized analysis unit whtch conducts studies
resu!"ting in r2duc.ed i:.0Sts of City services und/or :ncrensed producttvlly of employee$~ !n addltlon, the unlt
coordinates the quarterly rr.p~lrt:ng pr-:K~S~), pr(wldes support for all labor negotiations, and provides l:ln.illysis
training to other City emplc.yee~~ pr1mar11y through the Internal Intern program. Significant accomp1fshments in
l9TJ-78 include·· 'carmcnd.<ld sZ~virHJ$ of $!21~,8115 a·td lmpl(>.mented savings of $71i,907. These savings do not 1nclude
o:o~going savings. ircm Fire and CcmT•unicJt!ons conso1ldatlons. Major analysis projects to IJe completed Include:
an an.:dysis of Poll1:e Dcp.:Ht;:wnt Fie~d Services Schedulin9 and Deployment Practices, ar. examination of the Fire
f)cpartment in~pection PrL-.Jrzm) and ex<Jm!notlon of nsc V~;hicle us.:::ge.
~~!_.._?_69 is recw.mended for the 1970··79 fiscnl year. Tlds Is a decrease $(4,873) from Jast year. ~ext year 1 s
activities wl il Include the developmenr. of l'lork schedules for the Stret!ts Dlvt~icn, :ievelopment of an employee
incent!v·e ~~"~n, ·3nd ,;-evlslcn of the qiHHterlv report format to include budget hdormatton, In addition, or~~
going analytlcal ta~~nique trJlnlng will be provided to Division personnel.
O£UI2CT IVf.S
l. To conduct ~nalytical stuJies \·1hich recma11cnd cost s~vlnns t)f 2.5 t:tmes the cost of the analysis budget
nnd to imp1ement savinGS of ! ;~ times the ans1ysls bud!Jat.
2. To ensure that 75% of all r!lccmnendations are accepted for ~aplei~enta-t-,ic:m.
3. To achi~ve an overa~l evaiuatlon by cttcnt departments of 3.75 on a sca~e of f)-5.
4. To de·;elop aft employeo tr.c;entive plan b)f H~rch 1, 1979~
5. To provide analys!s experience t'('· q employees In other parts of the organlzatJon through th~ lnten1al
intern progrcm'l.
6. To provide on-going training to Olv1slon personnel in analytical techniques.
---------1978·7? ANNUAL OOOGET---------·--·------~
• • 93
• ..-------------------CITY OF PAtOAlTO ---------,;..__-------~
OPERATIOUS AHALVSl$.
PERFORMANCE MEASURES -· ..,. ...
Nunber of anal y:.. is fJrrJj e~: ts canp l eted
Number of employaes p~rtJclpatlng In
i nt~rf:a l i ;Hem prc--Jra.'ll
% of recar?nenda t 1 ons appr0vtH1 for
i m p I c.m en t <1 t i on
$ savings impleme0ted
$ savings recav1mer.drd
Overall project evaluation by r.lient
depa rtmew t s
Number of i nterna! interns who perform
analysis on jub
8Uf);.jET Ml) STI-FF SERVICES DEPARTHEHT
BUDGET l\ND RESOURCE AUALYSIS OfVISIOU
Actual
l~J!l-75
Actual
l975-76
$ (1111 soo
$586,6S5
Actual
19}6'"77
$597 '5115*
$772,791
Targt.t
197]-7C
i:!:1clLtdes suvings: from Stanford Fire Consolidation t l!orth County C0f!11'Vl1.micat I on~ Consoi id~t !on
Target
.1978-79
24
4
75%
.$ 69,39'1
$115) 573
3.75
3
SERVICE LrVEL CHANGE - A decreas~ $(4,87J) Is rf'CCM:~er)ded for 1978-79. This decrease-rehtes primarl-~y t-o the
reallocutlonOTPersonnel atOOng subpr~r~s to providt-. eaployees wtth eY.perience in an phases of the Olvlslon•s
responsibilities. The se.rvlce level provided wlil remain approx[mate!y the same as .In 1977-78. Uowever,· this
service 'level deper0s wpon the ~011tinued fundinc;J of nn analyst atde position throunh the CE1'A prograra. Th~ number
of requests for analytical projects contlnut>.s to lncrec::oe and in 1978-79 resources will be use~ primarily to
conduct analytlca1 studies which prod•.tce $ savings and/or productivity improvements.
·------1978·79 ArNJAt. iM..OGET .... -----·~'"3"--.--------·--
I
.... ___ .._ .. ,,,,,..., -----------)I' • •• ~.. (,'r~ 0 •,~' •: 0 -~ ... ,..·::-~~ ;_J .~ ~ ,• 0 011!10 .~ • :.t,; ;_•,, ~ 0 \ ·,·,. • • • •,
I
------------
------CITYOFrALOAlTO------------------
&UDGET AUO STAFF SE"V ICES DEF'MTUENT
OPEilAT I OtiS AriALYS IS
EXPENDITURE SUMMARY
Employee Services
Professional Services
Technical Sei·vices
Supp 1 i es
General Expense
Total Expenditures
EXPENDITURE AHALYS~S
BUDGET AHD RESOf..!RCE NlAl YS l S 0 IV ( S I ON
Actual Adjusted Proposed
l97!j-77 i977~78 .1978· 72_
${!0 1010 $IJ~),:J38 S't.S,l 19
3 ,C.H) 95'1
B2 250 I, 430
11?3 600 ?25
593 900 -~495 --·--...., ____ ..,_ ___
$114. 70·'• $~2,61~2 $l![! 769
Employee-'S"ervl"ces-:=-$~~~ Is recOOITie.nded for st.aff!n!) this s·.Jbprogram.
tncreilse
1~.!£!ease)
$(1!,819)
( S9l)
1 '180
125
l.~.iOS{_
$(:;,873}
· rechni.;al Services ~ $1 ~430 Is reccff'f1H?.nded to pro•1ldc the folloo.~ing: $800 1n instruction and tral11lng of
~pecific analytical techniques; and $630 for canputer tim~ on the time sharing terminaL
SLtpplies-$725 !s recanmended to provide the follc<\·Jing: $500 for the pnrchase of mlsceilaneous office-. operating
supplies an.;!-statlonery; and $225 for the purchase of resean:h books and pybllcatlons.
General Exoense ·• $l195 is recanmended to pr011ide the follos'f'ing-: $95 ln membershtps; $275 to allow fot staff
attendance' at professTonal conferences; and ~J25 for unexpectecl expen~es Incurred In projected analysts projects.
BtJOOET PREPAAATI ON Afil) AOti lfHSTRATHlN ~UBPROORM ----·----------· ..... ----
PURPOSE/GOAL -To coordInate the p.reparat ion of departm~n~a 1 budget requests and prepare an annua t budget for
approva1t;y't.he City Councl I; to provtde for yecr-round budget c:nntroi ilnd for ann lysis of long-term financial
I requirements and revenue sources.
---·--~-----1978-79 ANNUAl BlDGET ---
95 • • c.:. ' ~ .. ~ . ~ ,: . : ~ . . l:J • -.:: • • .. • ., • : ~ ~ • • • ~. • •
• • -..--.. -------CifYO~ P/.tOAtJO ---------------
BUDGET AND STAFF S£nYtCES DEPAftTKfNT
8UOG£T AND RESOURCE AH.ALYSlS DIVISION
DESCRIPTION-The Budget PrepC!ration and Administration suhprogram prvvides !·esour~es far dlrect1ng and
assisting departments tn prepan.\tlon of their departrnental budgets; monitors budgt!t expenditures City-wide;
prepares quarterly revenue estlmr.:ltes; and prepures the annuc;l budget for rev leh' by the Finance and Publ tc
\·/orks Canmittee and City Cot!ncil, During 1977-78 <-~ ne\·• progrnin budgeting format ~.,.as d~velope'l for use In pr-e
paring the 1978~79 Annual Bodget. The neH format pr()vioe~ more C<Xl1pr~henslve subprogram narrative inform.at{on
\vith detailed summarie:. of expenditures and st<sffiny. ScvE)n budget training .,.;orkshop!= were held to facilitate
understanding of thl! rH~\'1 format and to provldc a~;slstance to nll derartr11ents in pre>P·~ .. ;;-,; th.:.!r budgets.
$46~630 is recarmended for the 1978~79 fiscal yec1r, ThL; is an lncl-e.J~e of $1.3,~011 ovr~r the cutrent year"
Theincrease !s due primarily to the re.<111;)cation of personnel res01Jrces among subprograms. In 1978-79, p1anned
activities Include the development of a centr.;3lized !)rants procurenent system) greater utitizallon of the
computer during bu~get preparat.lonp and identifying new revenue sources.
OBJECTIVES
T:--=ro--e"Stlmate Genera1 fund revemJes: \'lithln 3.5% of actual revenue.
2. To Identify blo new revenue sources.
3. To develop a centralized granl~ procur~aent system.
4. To computerize more parts of the budget preparation process.
5. To cont r nue to refine the budget format.
6. To provide six budget traJnlng sessJons.
7. To provide r:ross-traln!n!) to Division emplo'Jees In budget techrdques.
D. To ensure citlzen participation in reveoof\ sharin!J aJJocatio~ processes •
...__ ________________ 1978·79 AtN.Lt.. 800GET ____ ,_ _______ ... _____
•.·.,.,' . ....
I
I
,.,..-------------~-------CITY OF PAlO AlTO--
DUDGET AHO STAFF SERV 1 Ct:S OEPARTHOIT
BUDGET NIO RESOURCE /lJJALYSIS DIVIS .QH
BUDGET PRH•ARATI OU & ADM It!! STAAT\ OU
PERFORMANCE MEASUR£S __ , ______ . __ _
Number of budget training sessions
Humber of nev. revenue sources !dcntlfled
% of variance between estimated General Fund
revenue and actual revPnuc
A<:tual
Jjl74~ 7~0
3.5%
. .O.ctua l
12.7W.
3.67%
Actual
~976-77
.05%
Tngt.t
))77~]8.
6
Targer.
.till"' 7:1.
6
3.5%
SERVICE LEVEL CHANGE·· An Increase of $J3,50lf Is recarr.1en<.led for 1978-?9. Th!s increase Is dl.le primarily to ::h~
reallocation of--per'sonne~ r~sources ;;.rnong subprograms to provide employee:i with ex.oerience In aH pha:~es of the
Division reGpons!billt.les. This reallocation more ac.curately reflects CJctual activities of 1977-78. In addltion 1
incraased utiHzatton of the computer durlnq the budget preparetlon process, tentraHzatfon of ~r~nts n::•.soorces,
and identific.:alion of ne!N revenue source.s will be undert~i<.en In 1978-]9.
~-------------1W8~9AN~D~EJ---------------~
97 • I
• • ~--------------CINOF~~---------------·~
BUDGET AHO S11\FF St:R\.' t CES OEPA!\TMEH'f
BUDCET AND RESOURCE ANALYSIS D PJf S ~ 00
BUDGET PREPARATIO!I & AD~1l U I STAA'T t OU Actual A<!Jus tad Proposed I nr;.rease
EXPENDITURE ANALYSIS ~976-77 1977-7t? 197B~79 {Oecr~ase:) .. .-.-_,__ ---~..,..._, -....--
Employee Serv!r.es $2il' 777 $) 2:06 ~ $45~400 $l3,339
T~chnlcal Services 993 72.5 795 70
~uppllcs 207 i90 285 95 General Expense -~-.l?.~. __ __jiQ_ -·~.!.?0
:otat Expenditures $26r.l5) $33,126 $~6 6"t) ~ J $13,504
EXPENDITURE ANALYS~S
Employee Se"'Fvrces-=--$~5.490 is rt:~'Jffil'llended for staffing thl5 suhprogram.
tlon of resources 001on.gsubprograms.
The fncr-;Jase relates to the read lcca··
'Technical Services·· $795 Is n:oomended to provide the. following: $625 for publ!sh~nc costs of budget hearings
and r~venue sharing aiTocatlons, a:1d $170 for maintenance a!ld repair of equlpnent.
Sup!Jl ie:s -$285 Is reccmnended to provid.a the fo1icwJiog~ $150 for the purchase of office statlooery c:md· pap~r
and cover stoclf. for the prepar~tlon of the Af'nuat Budnet; and $\35 for purchase of budgatar·y pobUcatioos.
Genera 1 Exper1se -$150 l s reccrnmended to a I tow for staff attenda~ce at budgetary seminars ar.d conferences.
LEGISLATIVE ANALYSIS AtJO RESEARCH SUBPP.OORAM
PURPOSE/Q.ill\J..-To provide a gem~lal le{)lslatlv~ review and monitoring system for the City organiz~t.!on •
.... ______________ 1978·)'9 ANftAJAt.tu.DGET---------------.-uo-
. • ~ • · ... :. \ • • . ,. • 0! of _ • ... • '.-!0 · e
~---------------CITY Of-PJ.tOALTO ------------------
/ OUOGET A~ID STAFf St:RV iCES 'DEPARTMENT
BUDGET AND RESOURCE ANALYSIS DIVISION
DESCRIPTION-The Legislative Analysis and Research subprogram revimvs all
C'ity depi:.lrtments aware of legfslnUon \<1hld1 may htwe a potentl.~i hnpact on
the pr~ress of each bill; and rr.1.)11itor:; revenue sharing iegislatlon.
I
State and Federal h1Sislation~ makes J
the C! ty orgta11l2at 1 b;~ ~nd mon i tot~ 1
$5,003 is rec011l"ncnded for the 1978-79 fhc.:'!l ye~~r. Thia l$ an increa5e of $1,253 over the t:urr(!nt year. in
1978-79 mor~ emphasis wi11 be placed on the monitoring of bills to ensure that Palo Alt~1 s view an specific
legislation rf'ach~'s SM;ramento !n a timely fashion for hearir;gs.
OBJECTIVES
,r:--·ro ens~.Jre City departments '\re m~lde a1vr.re of legislative proposais whfch may affect their resp.e{:tive
departments.
2. To monitor all pendfng legislation having a potential Impact on the City organization.
3. To attend legislative conferen~es to ensure a better awareness of legislative proposals.
~~--------------i~8~?~N~8~ET----·----------• •
j
l
• ' • • ••• ' . • ~ • •• • • , .. ., t:} o.'
j
..----------------CITY OF PALO ALTO---------------
BUDGET AND STAFF SERVICES DEPARTMENT
BUDGET AND RESOURCE ANALYSIS DIVISiml
LEGISLATIVE ANALYSIS & RESEARCH
PERFONiANCE MEASURES _.,:__ __ . ___ _
Humber of b I ll s rtlv I ewed
Number of requests received froo other
City departments .
llumher of advocacy positIons taken
tlumber of conf~rences attended
%of requests for bills not currently
in monitoring system
%of advocacy positions adopted
Actual Actual
}~]~-75 JJ.].2~ 7~
90 81
41• 2.7
Actua~ lwsrset
)976-77 1971.-.L~
T11 rge t
!2,?.8-72_
1)2 ss 85
16
2S 4u ql)
2
lO%
75% 75%
SERVICE LEVEL CHANGE-An !ncrease of $l,2!i3 ls recommended fo. :;:o-79. This Increase is ref1ected fn the
addition ot--:-Ds; person years to :~."i;s subprogram. \-lith Increased resources~ It is planned that a more active role
in the legislative process will take place. Next year emphasts will be placed on the monitoring t;f !eglslative
proposals to enslJre the views nf the Clty orgc:m!zaHon are received rn Sacramento and Washington. D.C. tn a tlmaly
fashion for legislative hearings.
----------------1978·79 ANNU.4l8UDGET --------~------
100
I
l
----------------·-CITY Of PALO ALTO------------------
/ IUOOET AUO STAFF SE~V ICES OEPAfUUEHT
( BUDGET AHD RE~,OURCE ANAl,'Y:II S 0 IV IS lllN
I LEGISLATIVE ANALYSIS & RESEARCH
EXPENDITURE SUMMARY ·-·-----------
Employee Services
Stipp i i e~
Genera I E.~pe11se
Tot a 1 E.l{pend f t~l res
EXP E!ID I TURE {\llAL 'l'S IS
Actual
111§..:7_?
$\ ,063
168 --
$1,251
Adjusted Proposed
.117,7-78 1978-72 ~
$3.320 $1t,613
!30 90
__J,Q.Q. _]00
$3 ~ 750 $5,003
Increase
1Decrease1
$i ,293
(l!O)
·---
$1 '253
Employee Scrvices::-$4~613 Is rcccmnende<.l for staffing this subprogram. The increase 1-;. ..:h:n tQ a rean>D!.:~tion
of rcsourc.:;.; arnona su.bpro~rrOOJs to more nccurotely reflect actutd ~ct!v!t!es during 1578-79.
Sl1rp 1 i es -.$90 is re~anm~nded for the pu rcha5e of genernl office ope rat l ng :;upp 11 es and stat loncry.
GP.neral Expense-$300 is recommended to provide the following: $200 for revenue sharing publications and
legislative bill service; nnd $100 to allo\'J for staff &Uendant.:...:l 'it legislative conferences i:; S~cramento.
-----1978·79 ANNUAL OUOGET ~--------~----• 101
.. . . . . ·. . ' . . . ... _ . -. . -'
• • ,--C lTV OF PAlO At. TO
(' g~EtiO t TURFJ.J!Y.JSUB);PROG RN·I
BUDGET AND STAFF S~RV ICES D.:.PARTtiEtiT
BUDGET AND RESOURCE ANALYSIS OiVIS~Ort
Actual Adopted Changes Adju~ted Proposed I nc:reas~ Percent
1976-77 1 ') 77-I§. To Date 1977·,78 197~.:Z~M J.PJ!~a ~!)-Chanae_
~--
Employee Deneflts $ 33,563 $ 117 t 751• $ 2',788 $ 50' 5i;2 $ tl2,692 $( 7,6SO) (''15. 1)%
Administration & Generul 4'• ,852 47,356 9,938 57,294 2.6 621 (30,673) ( 53.5)
Operations Analysis· 44,703 52, 6'•2 52,642 ' ( 4 .873) ( 9,.3) 47,76':J
Budget Preparation &
Administration 26, '155 33 ~ 126 33, 126 ~6~630 13~504 l1U.8
Legislative Analysts
f, Research 1 '2 5 i 3,750 3,750 __ 2_,003 _!.,253 33.~ .. ~---.....
TOTAL EXPENDITURES l !:)0' 52'• 184,628 . I 2, 726 .. 197 t 3)11 168,915 '(28,1139) ( ll~. ~)
EXPENDITURES qy OBJECT --
Employee Services 136,2.5lc 176,179 12,726 158,!)05 160,785 (28,120) ( 1~.9)
Professlona~ Services 3,1>36 951,· 9!i£+ ( 954) (100.0)
Technical ServIces 3,635 J ,1.75 ! ,~75 2,525 1 ,250 98.0
Supplies 987 11220 1,,220 1,400 180 14.8
Equipment Purchase & Rent j·, i 55 150 725 875 760 ( 115) ( )3.1)
Genera 1 Expense 4 ,821. 4,050 (72S) __ia_!li .1 '445 c 680) ( 16,5)
TOTAL EXPENDITURES 150,524 181+ ,628 12,726 197 ,35~ 168.915 (26,439) ( 14.4)
Service~ from Other Oepartment.'i 20!27i. . 2,0!494 . 11799 22!293 19,378 (' 2,9122. ( )3.1)
TOTAL COSTS 170,799 205,122 . llt' 525 2J9,647 J88,293 (3\ ,3S4) ( 14.3)
FIUANCirJG
--,~-
Services to Other Departments 149, lt97 . 179,66li 17,690 !97,3511 165,895 (3t,459} ( 15. 9)
Genera 1 Revenue 2 J 230? _!h.~ ('!, 165) 22~293 E.J~I \05 -~
TOTAL COSTS $170,799 $205,122 .$1 ~' 525 $219 ,611] $188.293 $ (31 .3$11) ( Pt.l)'
...__ ___ __,_---~----· ·-1978 .. 79 ANNUAL BUDGET---------------
102
--------.-..-----------CITY OF PALO ALTO---------:--------.....
AUTHORIZED POS!TIOtiS _________ ......._...
D~puty City t-l.:lnagcr/Director,
Budget & S~aff Service~
Di reci:or, Budget & Staff
Service!
8udget & Research Analyst
Program & Operations Ana1y3t
Sen i cr l'ianugeinen t AssIstant
1'-t::n,:'lgemt:nt /lssi~ttlnt
Secret:jr~· Ar Conf !dent ia I
Genernl Clerk 0
General Clerk A
TOTAL REGULAR POSHIONS
THIPCRARY AtiD OVERT IHE
Te1:1porary
Overtime
--
TOTAL TEtiPORARY r; OVERTIHE
TOTAL PERSON YEARS
~
BUDGET AHD STAff'. SERVICES OEPARTHnn
BUDGET AND RESOURCE ANALYSIS DIVISION
Actual
]176-71.
1.
i.
l.
L5
1.
1 •
1.33
....!9.1
1.~2
7.92
Adopted
1:111:_78~
L
l.
.'L5
L
I.
7.5
1.
• 12 -
1 . 1:
13.62
Changes
To Date
Adjusted
1977-78.
\.
1.
l.
2.5
1.
1.
l.
_.Jl.
L 12
8.62
Proposed
_J].78-72_
1.
1.
2.5
1.
1.
6. ,5
. 80
• 12
.92
7.42
'ncrease
(Oec ... ease)
( 1. )
L
(L )
{L )
L
( i. ) .
( • 20) .
( • 20)
(L20)
-----~------1978.,79 ANNUAl BUDG~T ---.----... ---~----)
103 • •
• , ~ ---
0
0
~ ~~-"•,' • • • ·_" '••.,... .~ ., •,, ••• ···~~ :";~~ ':, t ,· ~ "', •,'• '·,· •, • ~ '' /~ •• r': ,-• ·.:·~ '
• -~----------..--------CITY OF PALO ALTO----------:-""'----·---...
Er::o; l oyee Benefits
f..dm i n i s t rat 1 on & Gen~r<t!
Operations An3l'f!i! s
OUG9¢~ Preparation
& .• Adm [ nl s tr<lt I on
L~gfslatlve A;,aly~:s
& Research
TOfJ·\L PERSCU YEARS _, .......... __
EHPLOYH' Sf.RVIi:ES
-~---·~-_.._,_,__
AVERJ\§E ~pST /PERSON YEAR
CUDGET AND STAFF SERVICES DEPARTMENT
BUDGET AND RESOURCE NIALYSIS O!VIS~Otl
. Actua I
1976~77
l. Qlj
2.85
2.35
J .ll B
.20 .._ __
7.92
Adopted
_19'77-78
1.20
2.63
2. 77
1. 77
.20
8.62
Changes
To Date
Adjusted
.~,..77-78
1.20
2.68
2.77
1. 77
.10 -
8.62
$136,254 $ i76 f 179 $12,72' . $lC8 ,905
$ 17,204 $ 20,438 . $ 1.476 $ 21 ,9 I 5
Proposed
~78-79
1.04
I. 4t3
2 .lt2
2.18
-.:1i
7.42
~ 161./1..77
$ 21 ,TJ5
--------~------·-1978-79 ANNUALIM'GET -------
Increase
(Oecr~e)
\ '16)
( 1. 25}
( • 35)
.·51
.05
{L20)
. ${27 ;~28)
H. .l80)
~----------------CITY OF rAtOAllO ..;._-------------........,
J' IUOGET AMO STAFF SERVICES DEPARTMENT
i.·r REPROPVCTIOH AND HAILIItG DIVIStON
. _1978.-::7~.!!:9PRAH AtiO SEtW}CE LEVEl-Expenditures of $203,610 are recol""r..ended for the 1'78-79 fisc•} year. This
J<;> ~:1 lncrea~e of $1,~ 180 over the current year. This increase Is due to the rising cost of plllper products and
,. Increased rates for m~lntenance contracts on equipment. In order to keep current on scheduled projects and
due to the dem:md for printifl9 services by City dep<1rtments, .66 regular person years are requested for an
Offset Dupl icM!ng Huchine Operator. The Reproduction and :tailing Dlvlslon provides reproduction servh':es to
ail City departir~nts at approximately SO% of outside printing costs and proces~es all U.S. <ir1:d lntra·Chy mall
to all City facilities.
PURPOSE/GOAL-To provide overall direction to the Ofv!slon of Reproduction and Halling to ensure adequate re
produci.:ion' and i:V.li ling servtces nre pro\•lded to all City departments.
OESCR~PTIOU -The Administration and Cen~ral subprogram Is respons.ilde for the overall directlon of the Olvlshn
and ensures that all fncomJno print Job5> and )Utgofng m<lll is processed economlcaJly, efficiendy, and
effecUve ly.
$5~396 is recvlill'i.e!\ded foi the. 1978-79 fiscal year. Thh Is a decrease $(3,175) from the curre!it year, ~n
"1978~79 u continued effort will be made on prioritizing work requests so that. reproduction services are pro
vided w(th a mtnlmum of deluy.
OBJECTIVES
1. To Si,.;hedu1e al J printing and mal-~ lng r0quesu ~o that the lfDSt CO$t effective and rapid sendee Is pro
vided to all City departn~nts.
2. To provide a safe working atmosphere that prevents accident'~ •
....__----~--------1978-79 AHNUAl SlDGET ----------~--: • •
• • .---~--------------CITY OF PAlO AlTO-------------------
DUDCET At!D STAFF SERVICES OEPARTMEUT ~
AD~II N I STRA Tl ON MID GENERAL
PERFORMANCE MEASURES ·--
Number of scifety accidents
REPRODUCTIOU ANO HAILIHG DIVISION
Actual
1974-72.
Actuill
1975-76
Actual
1976-?Z
Target
1977-78.
0
Target
t~!B-7~
0
SERVICE LEVEL CHAI~Gt-A decreast'! $0~t75) Is recommended for 1978-79. This decrease Is due to a reallocation of
·rncreases made in the compensntion r~an .J;!:ong subprogn::ms for the c.omlng year. The ~ervlce lev~) for this ~ub
progrom Is projected to remain the same.
AOIIItHSTRATIOtl MIO GEtiERI\t
EXPEND! TURt SUHHf-,RY ---· ----
Employee Services
Techni~al Services
Genera i Expen s.e
Total f>:pencllturcs
/\ctual
]1}6-77
$3J622
110
32081
$6,7~3
Adjusted
1977-LL
$6,621
f • 72..0
$8.571
Proposed
ill!:JL
$3 ,61!6
' 1 '750
$5,396
Increase
J~creasc)
$(3,175)
i EXPENDITUR£ A.H~h'fSlS
Employee Services -$3 1 6~6 Is rec~nd~d for regular sta(flng for a portion of the Supervisor of Reproduction
and t-1aillng 1 s time. '
General Expense -$1 ,]50 Js reccmrrmded to pro.vld~ the foll~llng: insurance costs of $1 t500,. membership'ln pro'"
iessional associations of $50, and $200 to a)\ow for staff attendance at technt·;:~l workshops.
-----------·------1978-79 ANNUA. BUOG£1 ----------------
. . . . . . . . . . . . . I ·•· . · ..... · ~ .:.
---------,--------CtTY OFrA!..O~lO -----------------.....
8U~ET AND STAFF SERV~CE$ PEPAATMEKT
REPRODUCnOtl A~D HAILING !"iiV!SHHi
~URODUCTI ON S::RV I ~ES SUOPROGR(Ji
P!JP.POSE/!.IOAL-To prov!de City departments wlth c:lean. accurate, and economical reproduction sen'[ces \ilth
·a--f.-1 i n l mumo( delay'
.Q_~_?S_~ij:_Il_q}l-The ~.eproduct!on Services suopro9ran·~ provides a variety of prln .. :lng services at 4lpj!IFQX~~at.e1y
SO~: of outside pdnt!ng costst lncllldlng collatin£!1 blryding, and c:·aphics services. Ourino th~~ cvrrent ye~r.
the Olvls!on hired a graph!csperson through CETA hmJing <>nd graphics 1-X>rk for all City departMe.nt~ Is nO\If'
provl ded by the Reprod11ct !on ServIces subprogram.
$82,999 is recomnended for the 1978-79 fiscal year. This Is .31 !r.cr~itSf.! cf $2,932 over the (:Urrent y:e<lr· tn
1978-'79, tho focus \'llll be on contlnulno to provide clc<ln and raplv reproduction :services at a reduced c:osL
OBJECTIVES
L To provide imn1edlate do-it~yourself copying or centru1lzet.l copying for all departments with~ maximum
delay of one day service on mast ordt!lrs.
2. To provide accurate a11d clean pdnting ¢fall priority Jobs (Cot.fncll and Conmhslon packe.ts) with no dC":lay.
3. To i'li!.:Comp1lsh all other printing jobs with~-maxim~ deiay of ... to 'J days.
J ____ /
..... ---------------1978·79 MJUA:L. iUJOGfl·--• • .:J/
" -....._, • Jl ,· • ' ... • •
• ,.,----------------CITY OF PALO AUO --------~
BUDCET AND STAfF SERV I tES DEI,AIHt1£UT
REPRODUCT I Oil SERif ICES
PERFORMANCE MEASURES ----.. --~ .. -~
Number of printing !mrresslons
Number of printing jobs
Number of printing plates
% of printing jobs ~omplet~g
~·lith! n 4-7 day':)
Z de:rease in printing sent
to outstcie agencies
REPRODUCTIOU !IUD KAllltiG OIIJiSIOU
Actual
197!:-75
9,992:,075
9.682
311 ~ 672
Actual
1975-76
8,958.1tG3
8,606
)4,86;
ActtJa1
JJ.l.§:.IZ
£1 ~ 9 it 4, 9 5 T
7,973
30,858
Targ~t
J.2Z.7: 78.
9,000t000
iO ,000
30,000
98%
Target
~7B-7J.
~1000~0{)0
9>000
35 .• 000
tOO%
98%
§ER~!Cf. lEVEL Cl-1/\tH~,§.-fm rncree~e of $2,932 Is reco!TroS'ncJeu for l970-79o lids incrcuse Is due to tht} request
for :6'6of an Offset Dwpllcatino ~iachlno Operator \-fhich Is offset by the dsletloo of t.li!mf..Ot~kry sa'iaries. During
the current year some temporary funds were made a1valla~Je through the Anti-Re;:etslon fiscai Assistanc-e At:t~
ho1vever, these funds are nol: alloca<ted for next yaa.r. Even wl th the use of temporary· assist~nce thh ye21r~ the
O(visicn h.:as not b~en able to meet !ts. objectives and oftc;ntfmes, prtnttng jobshe:w.e been ·unt to o~Jtstde agen
cies at ffil..!Ch h!gher .:ost. With the add!tlon of .66 regular person ye~rs staffing, 98% of all reproduction need~
can be met at a reduced cost of outside printing ~ervlces aod wit~ a mi1dm~., of delay.
I
l
I
-------. __ __:__ ________ .. __________________________ !:._
....----------------CITY Of P/.LOALTO ------------~--~
&UDGET ANO STAfF SERVICES OEPARTHfHT ~
REPRODUCTION SERVICES
EXPENDITURE SUMMARY
REPROOUCT IOU MW HA I L 'NG l\ IV IS IOU ~-
lncre.il::>e Actoal Adjllsted Propcsed
l~_/6·· 77_ J 977-Z!... 1978·72 (hc.re~ase ):_
Employee Services
Technical Services
Supplies
$1!6) O~if
3,609
2.0/372.
$113i06~t
3,000
19,000
$( 6b3) I
l, 000
$117.,399
4,000
2.1 ~ 000 2 1 oco l
___ r_~ .. o_o~ l Equipment Purchase & Rent . .J8 t W. _jj_J)g_g_ 1 $ _,.('A ~tl, ... •,
Total Expenditures $89,476 $80~067 $82,999 $ 2,932
EXPENDITURE ANALYSIS
'Emp~oyee Ser .• ·!ces--=-$42,399 Is re(;OIJ"roended for r-egular staff~ng \vhlr.h tncludes the addition or·'' person
_ye.ars for (1n Offset Oup1_1cating Hachlnc Operator, "This cost Is. offs~t by the deieUo..~ of tP-mporary fundlilg.
Technical Services -$!Lz.QOO. Is recorrdl'.ended t.o ~Hov~de for maintenance contracts on prlntlrt~ presses and r•l.ated
equipment. The Increase of $1,006 is due La Increased service rates.
Supplies-$21~000 Is recommended for purchase of printing suppiles, clf!aning sc:liutlonst and film. The $2,000
Increase Is due to rising costs of paper products and for purc~ase of graphics supplies.
Equipment Pwrc.hase s Rent -$15,600 ts recoorn~nded to cover costs ·of rental and purchase c.:onU\l<.~ts on xerox
machtne~. An Increase. of $600 Is for rental of a small co!)tel', prevlpusly bu.dgeted In the Kal11ng Services
subprogram.
HAillUC SE.RYlCfS SUBPROGRAM
·~ ~ ....
PURPOSE/GOAL .. To provide a fart, efficient method of tumdllng U.S, mall tQ all Clty d.epartJMnts and f~tci Utle$.
DESCRiPr!ON ~The Halling Services subprogram processes all City mall, inc~ing an4 ~t~lns, which l~ludes the
stuff;~g and ma!ltng of utility b1lls. The pneumatic tube system's central point 1s locate~ In the "-ll ~~
to faclll tate mali lng wl thin tbe Clvi·; Center.
·-.----~----1978·}9 ANNUAl BUDGET----------~-~-• • 1L'9
I
, •-........ ~-. :_ -·,..,. ~.,~· ·.·;.~,-~·· -: - . '-.. -';'" f:.· ;.-. • r·
• --CITY Of r,.1:..0 I.LTO --------...,.------------.
BUDGET AtiD STAFF SERViCES DEPARTMEUT
REPRODUCTION AtiD MAtL~NG DIVISION
193 1 6118 Is recorrvnended for the 1978-79 frsca~ year. This Is an Increase of $1,770 over th~ current year.
ln 197'B'-79r emphash will be p)Clced on me~klng greater use of the pneumatic tube syst€m tu Jncrea~e proolJc;;tlvity
both \'ilthln the Olv~slon and for other City departments.
OBJECTIVES I.----resort and dellver, hy use of the pn~umatic tube system, aiJ incoming U.S, mail throughoul~ th~ C!1<'ic Center
1-J! thln 30 minutes of recelpt from the Post Office.
2. To prepa1·e, stamp and cnsur~ fjil outgoing mat1 meets government regulations.
J. To provide the City wlth greater flexibility !n inter-departmental communlcatlc-ns thrvugh the use of the
pneumatic tubr syst~m.
t1. To prevent. the pnelimatfc tube system fro.'ll be;ng :Jut of service more than two perc-ant of the tl~.
MAILING SERViCES Actual Actual Actua~ Tarot~ Targ0t
fERfORMANCE MEASURE~ !974-75 1975-76 1976-77 1~77-7! lU'!-12 -·-
Outgoing mall/yearly ;sa, 289 539,169 58),527 500,000 500t000
Incoming malt/yearly 3-5 ba.,..s 3-S bags 3-$ bays 3-5 bags ~-6 bats
Pneumatic tube system
21,0~6 transar.tlons/yearly 23~982 25,000 2,,250
% of time the pneumatic tube
sy$tem Is out of service 2t
% f·nr.rease In use. of pneumatic
tub~ system St
· SERVtCE LEVEL C~AN~ -.An increase of $1,770 Is recOME!nded for 1978-7,. This Increase h e!ue prludly to the
dse In equipment maintenance contract!! and Increased costs of $500 for uti11t)• tU'\V«l~s. The ~et·vke l•vet
will remain essentlal1y t.he sa~~e as tho current year with ~:Jose attention airec::t~ to e:rnwriAg th•t outgotAg
mall receives proper po~tage.
----------------1978·79 ANNUALBUOGET --------------
llD
__.-.---------------CITY OF PAi.O A.TO -~--·-~----:....----·----.__
BUDGET AHO STAff Si:RV ICES DEfARTH£tn
MAiLING SERVICES
~XPENDITURE SUMMAR~
Employee Services
Technical Services
Suppl les
Equipment Purchase & Rent
General Expense
Total Expenditures
EXPENDITURE ANALYSiS
REPRODUCTIOU AND tot~lliHG DIVISION
Actual Adjusted Proposed
J176-7l 19'l7:l,L ~978-79
$ 10,383 $ 9,878 $11,048
8115 1,000 t,SOO
l1, 0 i 6 5,000 51500
2,351 . 1 ,000 600
..l.hl!Q. 75 ,ooQ. 75,000
$100,771• $91,878 $93,648
tncreilse
{Oecr~se}
$1 , 170
500
500
(~00)
$1, no
Emp.ioyee Services-.~11,0118 Is reconmendocJ for re.qular staffing of thh $-Ubproor~A~. The iflcrease of $},178
Is due to redistributron of increases to the compensation plan, prevlou5ly credlted .tc the A~lnlstratlon·and
General subprogram.
lechnlca1 Services -llJ.50Q Is rccoiTJ1lended to cover costs of ~quipment rMlntenance anc! repalr contracts. The
Increase of $500 Is due to lnere~sed service rates.
Supplies-$~ ~00 Is recommended for purch'lse of ut111i:y erwe~opes. The Increase of $500 r~flects the rlslng
cost of paper products.
Equipment Purchase & R~nt ~ $6Q.Q. Is recomme11ded for renta 1 of the P Hney-Bowes postage ~ter. A decrease of $~
l!i due to a transfer of funds to the Reprodlectton Se:ndcos subprogr.;uft for rental of a xerox Machine.
General t:xpense-ill~ Is recommended to cover. postaae costs for ali City mali.
---------1978 .. 79 ANNUAL OUOGET-----------• • ill
----------------------~---CINOF~!OAUO----------~~------------~
.. NOTES -
112
CiTY Of PALO At. TO " IUDG£T AND STAFF SERVICES DEPARTMENT
REPRODUCTI OU ANO HAl Ll NG 0 IV! S I OH
I .Actual Adopted Changes Adjusted Proposed lm::re.ue. Percent I ! !1PEND I TURES SY (S~B~ PROGRAI1 19Z6-77 !977-78 'fo Date 197?-78 1978-79 (Decrease) Chanoe
! Employee Benr .. f Its . $ 20,10[ $17-;'"i?f $ 1 'liT $llf,9fq $ 21,567 -$ 2,653 -1~7'0'"%
: A.Jministratlcm ~ Gent~ral 6., ]!13 5~204 3'1367 a ~sn 5,396 (3,175) ( 37 .0~
! Reproduction services 89.~76 73,692 6,375 80,067 82,~99 2~932 3.7
Mal 1 Ina Servtces lOO.JJi ~~ _11,878 93 ,6~·---· 1 t 77q__ 1.9
TOTAL EXPENDITURES 217.701 188)5116 10,884 199,~30 203,610 ~' 180 2. ·1
EXPE:ND I TliRES BY OBJECT
EiPPToyeese rv 1 ce's · 80,737 67,796 10,884 78,680 78~660 ( 20) ( • 1 )
, Technical Services lj ' 119 li E, ~ooo ~.ooo .5 ~ 500 1,500 37.5
Supplies 2,41988 24,000 2~~000 26,500 2~500 10.~
i Eqtd pm~nt Pu~·chase & Rent 21,22i 16~000 l6tOOO 16,200 200 1.3 i G~nerill Expense 06,261 -~~~!~~ . 762 750, (., .
1:
---ro;~gr. l99~It30 _.J..:!. j 5 J! ~,! Bo TOTAL EXPENDITURES 2l7l701 203,610 2. 1
Services from Other Departments -.162113 12 2 q 117 ~45 13 2 2S2 ~!l.z.?_8B ~._ll.L 2.2
I
' i
' TOTAL tOSTS 2~3 '8Jl• 200,993 11,729 . 2l2,72l 217' 198 4,lt76 2. 1
; fiNANCHIG
Services to Other Departments .217.098 187,179 12,251 199,430 2011 '9{0 . 5 ,'t80 2. '7
Federa 1 Fiscal Assistance 3,227 3,367 3,367 (3,367) ( 100.0)
Prior Year Encumbrances 458
General Revenue 13 ,031,. 1 la~Ui - ( 3,889k _,,9& _l!t2~8. ..~1 Jc3 .. 23.1
I
TOTAL COSTS $2)3' 8tlt $200,993 $ 11 '729 . $Z12~722 $217, t~ $ ·4,~76 2.l *
·--·--------1975 .. 79 ANNUAL BUDGET----•• • ill
• • C I TV OF PALO Al.TO .. -~ BUDCET AtiO STAFF SERVICES DEPAP.THEUT ..
1\Ef'II\OOUCT I Otl AND t'A I LING 0 IV IS IOU
. A~:tual Adopted Changes Adjusted Proposed Jncreue
1\UTilOR I ZED POSITiONS ]976-Z7_ ,!277-78 To Date !977~78 1978-79 1.0~c.rease)
Supervi-sor, Hnlllng &
R!!p roJuc t ion l • I. L L
~ia i 1 C1 erk ~ 1o L L ..
Offset Duplicating
Machine Operator h 2.31 ~-~~1. h .:..fJ
TOT/I,l, HEGULAR. POSinOUS s. !~. 33 -4.33 5. .67 ___ ._ .. -~.
TEMPORARY AND OVERT!HE
Te.mpora ry • 011 .5 'I e 1.) ( 1.5 )
Overt irne .02 ~02 .02 .02
TOTAL TEMPORARY & OVERTIME ,06 .$2 L f. 52 .02 ( .s ) ___ ..,_
TOTAL PEnSOH YEARS 5~06 4.85 I. 5.8!) s.o2 ( .83)
1\LLOCATION CY (SUB)PR'..GRAt~
Employee Benefits .so .• 69 .69 .eo .• n
Administration & General .20 .20 .20 .20
Reproduction Services 3.12 3.02 1. ~.02 3.08 ( .94)
Hai 1 ing Service! _.94 ~ -:.11 ~
TOTAL PERSON YEARS 5.06 ---4.85 L 5.85 5.02 ( .83)
EMPLOYEE SERVrCES $8ofn7 $G7,7!)6 $1o.08lt $78.680 $78,660 $ { 20) _____ _..._
1\VERAGE COST/PtRSOU YEAR $JS,~;6 $13.979 $ J ,861 $;6p223 $15,,6, $ ( SSit~ ----·-..
"'---------------1978·79 ANNUAL BUDGET~-
-------------------CITY OF PALO AlTO----------------~ BUDGET AND STAFF S~RVICES DEPARTMENT
PURCHASES At+D STORES DIVISION
.!J.70-n PfiOGRN1 A!!f>J.ERVICE LEVEL·-E>:pendttur J of $190,5~ are recoornended for the 1971 .. ·79 fhcai year. Thh
Ls ;::n !"crease of T9~7l~ over the current ye.r.r, This Increase wr1 1 be used l) to fund no~~-r~occuring producti
'J! ty frr:provecnents: a.nd service level !Jnprovem:;;nts and 2) to provide .50 of a ~~anagement Assht:ant po~[tion to
.::Jdcrdnister and monitor the !v\/EEO contract compliance program Dpp~'(>ved by i.:he Council In 1977~78. The'Purchascs
and Stor~s Division provides centralized purcha~lng services for a!1 Ctty departments, and ~tn;)uras that all
materlaJs and suppHes meet accept.able st-andards Qnd are stored and .dfstrlbuted in an effect~·.re mann-er. The
Division Is also responsible for the City-w!de records retentlonf destruction, and microfilm acttvtties. In
1978-79 the Divl§lon will administer the AA/EEO contract compllanc~ program to ensure the City [~ effe~tlv~ in
carry;ng out State~ Fe,.~eral, and the City Council's policy relat~ve to affirmative action.
PURPOSE/GOAL-To ~drnlnlster all municipal cor.tracts equitably and assure contractor's compitance with al1 re ..
qulrements; to provide professional expertise In the formulat1on of cooper~tlve purchasing programs; and to
direct the Clty 1 s record retention, destruction and mtcrofllm progr~ms,
.Q£SCRIPT!ON-The Administration and Ci~haral ::.ubprogram ~~ responstble for administration of all .Municipal \':041"'
tracu ln.:;ludlng contracts for Publrc Works ancJ Utilities projects ·"Jnd c:ontracts for MuMan Servl~es and' .-lsca11-
aneous services and supplies. This subprogram mon1tors all contracts for compliance to IDb:Jdfng requlrementz,
affirmative action/equal employment opportunity requirements for contractors and all other City, State and
Federal contract requirements. Add!tlon~l1y, thts subprogram Is very active tn ~•plortng various aspects of
cooperative lnter-governmental purchasing and thfs subprogram admlnfsters the Clty 1 s recor~ retention~ ~es~
truction and microfrlm program. During the current year, a study was performed to determ~ne the effectiveneu
::f the ~fflrmatlve actlon/equal employment opportunity progr<lm as It relates to contractors fJotng business with
the City. Based on this study, an additional !lalf .. ttme posi~!~n has been requested to ~nsurv that the. City 1,:
e.ffectlve ln carrying out Federal, State and the City Counclt's policy on affirmative action.
$27,782. is re,.ommended for the 1!;78-79 fiscal year. This Is an Increase of $5,872 over the current year • .Owrlna
ne~{t year, the Increase in staff \.,·tJl be utlllzcd to monitor the end results of the afflrrNtfve action prograM as
It rel~tes to contractors doing business wlth the City. Specific objectives ood perforJ~ance mea5ures have Iuten
set which concentrate on actual performa(lce by the Clty and Its contractors versus IT!On(tortng of documento •.
Ad·Hti,:>nall·~·, during the next year~ microfflrning of documents wt11 be lncreasc(i to provide more :storage space.
· -1976-79 ANNUAL BUDGET-----·------~-----115 • • ----------nB----~~~--~--------------------------------~--...................... ...
• • ..------------------CITY OF r'AlOAlTO --------~------···----
ooJtcnve:s
BUDGET MID STAFF SEIW ICES DEPARTl'\EUT
PORCt~SES AND STORES DIVlS)ON
1. To increase the tota} n~~ber of documents for m~croftlming by $0,000.
2. To ensure Ci.1mpl i~.ncc: tilth the pol Icy statenY.>nt adopted by the City Counr.! 1 In 1:)711 \>~hich dJre~t5 that the ·
affirmative action ~oncept be extended to al f employment and ~ersonnel practices In the Cf~y org~nlza~lon.
ln order to establ l~h and maintain. equal oppOrtunity for all.
3. To ensure that the Clty of Pato Altc contracts <mly l'dth pe.rsons ~Hid org~nfzations who do not dtscrlminate
r1:Jainst err:plcl'(ee!> nnd \'Jho pr.::~ctlce aff!rmatrv~ action rccrul ting.
4. To ensur~ that 10% of all expendltu:es on planning, construction, supplies and services go to minority
v~ndors and cotl tract-ors.
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.,...----.. ---------~-CITY OF PALO AlTO--------""-":"----:""---...;..._
IUOSET AHO STAFF SERV!CES ~EPARTKEHT
PURCHASES ~UO ST-CRES DIVIS I~ l ADM !IH STRATI OU AIID Gf.NEML
!
I f~E[OR!_~!if;...JiEAS.YBIL_~
' ~lum!.>ol" of docuET11:'.rd.s .nh:rof l i~J
1 NU!~bt;-r of rolls mi<:ro?ilrned
I' th.imber of record box.es des t !"O'ffH~
Nurr;ber of ne1·1 record boxes stored
tlumbe r f 1 cl d aud! t s of ..:on t rae. tors for /LA.
f Comp l i a nee
I Number introductions of minority vendors and
contractors to user departments
I Number projects advertised in minority trade oofons
<Jnd bulldf!r 1 s exch<H'l!JC5
1 Number !!Minority Gus!ness Opportunity Falrs/Semlnnr:.'1
·~ attended by Buyers
l Cost per document r:lir ..... on 1med ·zxCluJing super
l visory tiroo
I Rat1o of minority vendcrs/contr~ctors to tot~l
% contrac.ts let to minor! ties by department
Estimated Increase of ovailable storage space In
square feet to mlcrofllming
Agg r~ga te do lh r vo I ume expendod or com It ted to
purchas~s from minority owned companies
Actual
1974_:]_2.
367,308
13i
. ·,OD98~
109
Actual
1975-Jj_
308,!)1/
102
192
282
.0129¢
85·
Actual
I 976~· 77
257~001
96
185
191
80
Target
l~J]:J§.
300~000
105
!90
200
88
Target
l978-Z2_
350,000
110
190
200
50
6
25
7
,.(\160¢
1/10
10%
100
$600~000
SERVICE LEVEL CI!AHG£ • An t ncrease of $5,782 Is reCOMNncktd for 1978-79. Th h tncreti!s& wlll »• w~~d for sever a 1
purpose;-: $3,000 .fn computer programnln!) fer the second phase upgrade of the E.O.Q.. c:o.aput•r systM to l~Rple·
ment a computer ~ys tern th&t wll1 IdentIfy prl ces for cO#ia!Od! t h:s, vendors suppl yi i'1Q c~l t les, verulor r~ 11 a
bility, .minority vendors, contact persons, et~. Addltlonally, staff plans to haplen~ent a system for or1-llne
update and tHo-way communication to the Stores inventory system, the E.Q.Q. system, and the vendor/coi'II?!Odity
fdentlflcatlon and rating s~·stem~ $1~500 In technical servlc~s to increase the number of documents being micro
fllmad'by 50,000; and $1,372 In personnel resourc6s and supp1les to tmplemGnt th'! M/E'EO contract compliance
program. In 1978-79 roore emphasis will l:>c on utfltzat.ton of the tn-house factlJty for mlcroflJmlng an!lll thereby
Increasing the nt.~nber of documents mfc:roflhned, and there will be a :lervlce l~vel lnr.:re.ese relating to Implemen
tation of the AA/E£0 contract comp!lance program •
..._ ______________ 1978-7<:' ANNUAL BUDGE'!' _____ . ______ , ____ .,..
lV • •
ADtll tll STRATI ON AHD GEUERAL
EXPEtW I lURES SUilAAR\" _...... .. _ ........ ,......... -
Employee Services
Professional Services
Technical Services
Supplies
Equipment Purchase & Rent
Gener-a 1 Expense
Total Expend:tur~s
EXPENDITURE ANALYSIS
• • CITY OF PAlO AlTO
BUDGET AtiO STAFF SERVICES DEPARTMENT
PURCHASES AND STOP,ES Oi V! S I ot•
Actual ~,djuHed Pn::posed
!976-]l 12.n.:1~ ill~"'79
$ 8,975 $15,310 .$16~0!32
3li 1 500 500
l·. ,557 3,800 8,200
1157 800 900
64 600
...-... :£..~ ~ 500 .... ~-l ! ,?,9_0 •
$17,305 $21,910 $27.782
I ncreue
(Decre.asel
$ 772
4,~00
100
600
--
$5,872
"Emp 1 oyee Serv I ces-=-:~_16~t 082 Is reco~nde.d for staff In!) tid !j subprogram. The Increase of $772 is clu13 to a r~quer,t
fo< .50 of a . Management 1\s!aiHant posltion to nlOnitor the i~/ttO contract compHance program, ~1hlc.h ~s
offset b7 redlstrrouttcm of lncr~eases to the compensatloo plan aa10ng subprograms"
Profess.ional Services -$500 Is r~commended for al«:tton s~i Jtces and cooperative purchisi.ng program~ sue~ as the
contract with the State to purcha~e materials and r.upplles vla the State•s dfscounL
Technical Servh:es ~ §8,200 Is r·eccmnended to provide the foU~Ing~ $200 for mai~tenanc;e of Micro~! lm equip
ment; $5,000 far microfl lmlng Cl ty records; and $3,000 Jn. progr~ing and c~11puter s~rvices to 1mp1erent the
second phase fmprovements to the computer te~!na i syste«:i •.
Supplies -12.QQ. ts reconrne.nded fer the putchase of mlcrofr ht and mrscellaneous s·.:pp11es for microfilming CJty
records. $300 of this request fs to rJpdate "11 forms related to the AA/EEO contract comp11&nee progrtiHI'l ~md
to provide supplies for the new contract corupllan~e:. mont tor log position.
Equipment Purchase & Rent -$600 Is recorrmended for the pur-:hase of additional r~tal shelving for the! stor•ge
of City recor~s at Store~. Thf5 will Increase th~ storage f.:apadty hy 135 cubic feet. This storage space h
necessary· to store records th~~ :.~.:.;;City ~s requiri!!d te.i matntaln by law • .
General Expense -11 1 50Q.ls reoorsmended to cover e~timated Ins-urance ~sts •
....__ ____________ ·--1978·79 ANNUAl BUDGl:T ------·-·----~--·-----~
~-·-·-------·------CITYOfP.AlO/.lJO
(
BUDGET A.tW ST,I\ff SER,V J C ES D£PARTHEHT
PURCIIASES ANO STORES OtV!SION
PUf(CfltiS I nG SllSPROfiRs.'iM ___ ,_,_..,.._ _______ ~-.. ~_..-·
f.~L ·· Tc ensure that acquisition of supplies are economical, rr:e~t adequ~te quality standards ~nd
are cl~llvered by vendors In sufficient Uroo for deparun·.:!nt usage.
DESCRIPT!Oil-Thr Purchaslnl) ;;ubproorJm Is responsible; for ensurlnu m~et)U;Ate supply of all ut!lhy~ Ci~pital
!mpr·r 1emen·t·, and general municipal supp?ies Jml serviccf;;., ln.dwdeJ ~n this subprcgriffl'! ire the actlvltlc~ of
commodity forecasting, preparation of material ;:pe.ciflc'Jtions, co~H.r~ct ,:ildm!nistriltion~ liwentory control~ and
adm!nlstratton ~:~f bl~di'1g procedures. During the ClHTent ye3r, a coo.puter system \'Jas tnr>talled that equates
ordering and carrying costs ~nd provide$ a:nona other data, the roost co~t ~··fe..::Uve .:>rdering quantity 3nd re-I
aJ·der dates. Addltlonallyt the Storus Inventory control system has been upgraded to Identify prlorJty c1assl
flcations oi all mJterlals. Also, dur!n9 the current year. staff!no has been reduced by .50 regular person years.
174~+12. is recorrmended for the 197o-79 fiscal year. This i!; a decre<Jse ${378) frorn the curre~1t yearu Uext
year 1 s projected activities 1nciudc prlorltlzlng needs ~nd future rcqulremenrs of the computer systl!m to
deter·mlne the feasibility of impl~rnenttng a vendor ratlnn system., -' .. m"~Jine Inquiry and up-date~ and a material
allocation system for utf1ity project:s. The Purchasing staff also pJ~ns to lmprt;';e the forecasting and availa
blltty of materials by holding us~r seminars ·,,:fth selected departme.nts. ln 1978-79, training of the Purcha.s.lng
staff In purchasing and management techniql!es wlil be e.·nphasized. I
OBJECTt VES
1. To conduct four seminar'S with US{'If$. These sem1nnrs \•J01 identify user respons4blllty In plc:Annlng .for major I"
purchases and prov! de purch~sl ng po'i Icy workshops.
3.
To evaluate, prior It I ze and Implement ve~r !ous method$ of upg rad ln!J the ComJ'Uter sys tern. ut II Leed by the
Purchasing Division.
To complete an Z:iYer~ne of 85% of the purchase requests .-1lthhl four d~ys of rf.!celpt.
To evaiuate anj rflport 0:1 the cost effectlven~ss of contraet!ng for hJgh vo1Ul'OO fliilteriah ~;HI supplies.
\_ __________ -------t978 .. 79 ANN\11.1. BIDGET ----------------
• • ll9
• • .. ~.. • ~ • • " , • • • •• ,• 'j • .. • .. •
• • ~--· ---~........._ ___ __,__.;.._. ____ CITY OF PALO AlTO
BOOCET N~O STAFF SERV I tES OE!I'A.~ntEHT
PURCl~SES A"G STORES DIVISION
PURCHAS HlG
f'ERFORM1\NCf. MEASURES
Actual A:tual Act11a 1 Target
l977~7~
Target)
Number of purchase orders/contracts ~ssued
Number of p~rchase requests processed
Humber of quotatl ons obtaI ned
Savings -low t.o 2nd low b!d
Number user seminars
Estlmated total carrying costs
Estimated total ord~rlng costs
% of purc.hase r~q!Jests completed 1-#lt.hin 4 ~ay-:;
% difference between tota~ ordering costs to ~c:al
carrying costs {this measure 1deaSly shoul.r-br
zero as c~rrylng costs should equal ordaring r
CC'S~S.)
l.ill:D_ )975-76
.5,325 !f ,8~7
6 J 50.3 6,233
921~ 398
~97,&38 HS,.S/0
1976-77
-.·~--... -..........
51 112
9,266
~36
289,383
90
5, Z.OC
7,000
$00
250~000
1 n,ooo
76,000
80
7%
197!:Z2.
5~ 100
8 J 000
500
250,000
4
73,000
73;000
as
5%
_SERV! CE ~ • A decrease $(378) ts recomended for 197·!~!!L A reduction In regular staff$ng wi U
be fad1ttated by provrdlng for some additfonat teJ!IPC)r.ary st~ffin~, St"W:reased utntz.ulen of tha data ,ro-eeufng
and computer services, and, e~phasis on edu~~tlon and tralHing. The ccaputer·progra.Mfn9 has been Initiated In
the current year and currently provides computation of pur(;~asfng earrylng and ordering costs and 6quates these
costs lnt:o a computer model that rec~rmends the mo.'H co!t eff~ct.ve ord~r quartity. In aifdlt~on, the C.ft.T.
System visually dfsp1ayr., among other thlrags, tne.safety stock., nuraber on h.,nd, unit pric~ • .last re ... order date~
etc.. In 1978-79, we hope to expan~ this system to cover all comna:xHtles that are purchased through thf$
subprogram.
I
)
~"-.---·---------~-------........ ;.._ 1{;'78 .. 79 ~-et.DGti -----------------· 120
PURCHASING
EXP EN 0 JJU~_E __ ?JJHMt\.!li.
Employee Services
Technic~! Services.
Supp 11 es
Equipment Purchase G Rent
Genera 1 Expefl:iG
Total Expenditure~
EXPENDlTURE ANALY~fS
C lTV OF PALO AlTO
BUDGET MlD STAFF SERV I tES ·DEPARTHENT
PURCIIASES AtiD STORES 0 I VIS ION
Actual Adjusted Proposed
1976-7~. JJ)7-7§_ 1978-79
$13~355 $68,.?68 $67 J 730
1. '80 3,345 3,405
1 '419 2,000 2,000
132 1100
613 _jgO 900 ~~
$76.699 $74,813 $1fi~ll35
·Employee Services-~11Q. i~ recomls:ended fo.r staff~ng thl:s :subprog.ram.
lncrease
JQ.~crease}
$(838)
60
1100
$(378)
Technical Services -$),110?_ Is recom11e11ued to provhJe the foHowlng: $)00 ln Jegal .:1dverds~f1g; $2~760 f1::.o.r
lease of computer te,·mlnah; and $345 for office machine malntenance.
Supplies -$2 1 0Q.Q. ls recorrwr.ende.d for purchase of mlscellam!o•Js office operating suppli~s and purchase of 11~
part purchase orders and )·p~rt purchase requisitions.
~qulpment Purch~se & Rent-$~00 Is recommended for the purchase of~ flllng cabinets to flle the increasing
number of docum~nts. such as short fori"" ccmtrac:ts. minorl ty emplotment data, Mnd b1d specffleat~ons.
General ~xpense ~~is rcconmendecl to pri)vide the following: $30C tn membe.nhlp-s; and $6.00 to allow for
staff attendanc) at pr<'fess1onal materhJ management workshop$ and seafnars.
.Q.E.!:!Yf,.R I UG SUBPROGRAA
fJillfOSE/GQAt ... To provlcte the City o,rg;antz~t!on ~t;·!th cconomlta! and rapid de11v~ry servlt:e+
1978-79 ANNUAL DUOGET ---------------121 • •
I
• • ~----·--..--"·-----------.CITY OF PAl.OALTO
(
BUDGET AND STAFF SERVICES DEPARTHEtiT
PURCHASES AND STORES DIVISION
OfSCRIPTIOPl •· The OeJ Jverlng subprogram Is responsible for ma!ntafn:ng current delivery sch~dules and service
levels indudlng the re-dfstrlbutlon of library books, del!very of City Council and Plannlng Co~llsslon packttU,
lnter-departmcnt~i mall ~ervlc.et materlai deliveries anci ptck-ups. Durin!) the current year various types of
del Ivery vehtc~e~ i1~va been examined for the purpose of reducing gasoline consumption and Increasing eff!clency
In Joadlnc and unloading operations.
$5,843 Is recommended for the 1978-79 fiscal year, Th!s is an lncrerJse of $302 over the r.urrent ·tear. The
current activities and service level are projected to continue throughout 1978-79.
ODJECTI VES
1. To maintain the current deliYAfY and pick-up schedule~.
-1971·79 ANNU.At.. Bti>GET -·-------------]22
I
t
I
~--------,_, _____ CITY OF PALO ALTO------------:---------._
OEU VERI NG
PERFOI\MAtiCE NEASUHf.S
--V'Tl"--
Deltvery and pick-up transactions
Hours per transact !on~;
Cos~ of packet del lverlas
Dollar cost per trans,act l on
BUDGET AtlD STAFF SERVICES OEPi\RTMEIIT
PURCii.~SES AND STO.RES Of V t S I ON
Actual
1974-75
12,321
• 101
$71 'l,t.
$ .ld
Actual
1975-76
11,723
.093
$66.67
$ > ~8
Actual
13.1§·'77
121638
.083
$10).2.9
$ • 52
Targe·t
ill7:?8
12,000
• 1 01
$90.00
$ • 53
Target
l,~Z~.:J9
12.000
.090
$100.00
$ .• 53
SERVICE LEVEL CHANGE -An Increase of $302 Is :rec:onrncncled for 1978-79. Thh Increase reflects the redistribution
of changes to'the.compcnsation pl;m among subprograms. The same high level of service wJ11 be m~Lnt~ined In
'1978 79.
• •
· ..• ~-~. -.:· .. ··. ·. :· ····': ...... ::,.·~·-····~·· ·'.·.·.~.! ... ~-~-~""-·., ·~· · .. · '.• ... _ .. · .. ~,..· ... , -~· ·· ..
I I
• ,----------_,;,.,.._, ____ CITY OF PALO ALTO~':" __________ ...;....._ __ _
SUOGE'T NID STI\FF SERV!CES DEPARTMENT ~
DELIVERING
PURCIIASES AND STORES DIVISION 1
Actual Adjusted Propos~~d lncr\.ase
EXPEND I TI.IRE Sut1.'1ARY
Employee Servlces
Supplies;,
Total Exp•ndttures
EXPEND I TtY?.: b,'JAL YS IS
19]6-v_
$5,725
111 -
$Sp739
1977-78
$'~~41
~-·lQg.
$5,5!11
.lill-7L (Decrease)
$5~768 $ 327
_]2 ~l1111.
$5 tSlt) $ 302
f.,~pi oyee Servtces-:-12.t.Z£! Is recommended for s tafft na th l s ;!H~hr·rogr~m. Tha 1ncreasa of $327 Is due to a
redlstr{butlon of increases to the compensation plan previously budgete~ In the Adm!nlstratlon ~nd Gen~ral
Sllbprogram.
Supp1le~ ~ill is r~.co!l11lended for the purchase of minor tooh ;md supplies.
STORES SUBPHOGMH
PURPOSEfG~AL ~ To ensure that· essent Ia I ~upr 1 tes and eq(e1 pment .requf r1 ng central stor1ge 1re Matnta1 ned
in a s-afe~ readUy accesslbl~ and economical manner.
DESCRIPTION-The Stores swbpmgram pl'·ovldes loglstlct'il support for all City dlvfs'lons ;:n~ department~.
App1•ox~mately 2,000 Items are controll~u anr.i processed ·1n th4l. Stares Inventory. Additlana11y, non-stores
Hems are warehoused and malntatn~d for othe'r departments. The Store$ r.taff Is responsible for recelvlng,
ver l fy r ng ~ hsu t ng and perfor.mt ng some qua J tty control ov~r a 11 5Upp11es, materia h and cqul pment fircceued
thro~1gh the Stores subprogram. Ourtng the current year~ thh subprogram has taken responslbiJ ity for the
admtnlstration of the follow-up system on delayed del lverh~s, partial deUverles ard hack order~.
' .
j36,B81. Is recommend~_dfor the.1973-79 fhc:al'year. Thfs fs an increase of $2,675 over the current year.
ln 197a-79 a remote terminal wli1 be installed which wtl1 provide viRuai dlsp!~y of the Stoi'es tnventory
Including stock on hand, on order, location, safety stock, priority cla!l;sifcatfon~ e.tc. Costs for tr~ns ..
portatlon and drayage are expected to Increase in 1978-79 due to rf3a1toc:ation of frsight ~harges from var1oYi
~------·-------1978.;.79 ANNUAL BUDGET~-----~--------
.-----------------CHYOFPAlOALTO --------------
DUDGET AHD STAFF SEn\11 CES OEPARTlo\ENT
PURC!lf\SES AND STOnES DIVISION
(:h"lP''frtm~nts to this subprogram i1i order to reduce clerical time accm.mting for these charges.
OBJECTIVES -r:-Toc.oo?dinate a plr.mncd procurement pro9ram •,:>'fth all departments to minimize expense.
2. To minimize the dollar value of !nv~ntory vllth "no t.urnover~e to 12% of the total on a qu()rt~1·ty bash.
J, To improve coordination \·lith other subprogrilms \lllthln the Dfvlslon by holding staff me~tings at least
once per quarter.
If, To asr.fst ln the development of a vendnr rating file.
------------:·-----1978·79 ANNUAt [!UDGH --------------~ l25 • •
• _--__,.-------------CITY OF PALOAllO ---------~-_....----......._
BUDGET AND STAFF SERVftES DEPARTMENT
STORES
PERFORMANCE MEASURES -
Number of Stores transactions
Dollar va1u~ of Stores Jssues
}!umber of pert charts prepilrcd for pro,·
curemcn t of forms & off i ca ~qui prnant
Intra-departmental meetings
tllJmbei of vendors foi !OYJed~up for
late dei i ver!es
Stores lnventory turnover ratio
% inventory with no turnover
PURCHASES AND STORES DIVISION
Actual
1974-75
8~045
$599,136
Actual
}.975-7,!
7 ~ 197
$J8l!, 900
O~:crcased dollar valu~ cf stock not movlng
1.27
15. I 0%
$ 9~ ,250
.99
20.8~%
$ 81i J 112
Actual
l976:;]7
7,651
$~60,576
1.56
13.71%
$ ~~0 ~ 18 ~
Target
1977-78
7,800
$450,000
'1.5
15,0%
$ ~~~ ~ooo
Target
19~-79
7,800
$4so~aoo
2
4
1,000
L5
12%
$ 30,000
SEfHl!Cf. LEVEL CHANGE -An Jnr.r~a:;~ of $2,;;75 h recOITI'OOndcd for 1!)72-79. This Increase !s ref!ect~d In several
a rea5: $! '650 due. to a rea i l ocn t I on 0 f .;ha!"lges to the compcns~ t h. I p Jan among subpgrograms and the need. for
uddltl"Dnal tcmpon~.ry asslstam~c during Inventory as reconrncnded by the auditors; $1,300 for computer prograrrrntng;
and $825 !n transportation and drayaao. This lncrease. rs offset by ~he deletion of $1,.300 in equipment purchase
due to the o1,e-t~me equipment purchas~ ln 1977-78. In i978-79 it ts projected that the prlnKJry service leveJ .
changes will result from employing mana-gement technlques to,~;oordinate purchns·~ng schedules and objecti.·ics with
user needs. Additional ty.1 Increased utilization of data processing resourc~s should provide valuabJe tnformation
MS to the costs arsd reltabf1Jty of vendors doing bu~lness with the CHy •
..._--------------~. 1978·79 ANNUAL BUDGET -......;_----~-------126
( ...
.: .~··
'
I
I
STORES
E:<PEtiDHUf1F. SUHI·V\fl.Y
E~ployee Service~
T~chnical $e(vl~~s
S upp I i 1es
Equip~ent Purchase & Rent
General Expense
Total Expenditures
EX POW I TURE AtiALYS IS
CITYOFPAlOALTO~
BUDGET AHO STAfF Sf.J'VItii:S DEPARTMENT
PURCIIJ\SES AUD STORE~ 0 IV IS I ON
Actual Adjusted Proposed
1976~77 1971~78 !~78-79
$32J30l $32,001 $33,651
80 1,380
740 600' 000
11300
161 22) ,.;_ 1 t 050
$33,2B2 $34,206 $36,881
tncrease
(Decrease)
$ 1 ~fJ50
~ ~ 300
200
{1,300)
_ ___§f_S .
$ 2.~675
f:1;-.~loyee Services .:-··$33.62l. Is recOOlOOnded far stafflno th1s subprogr~m. The lnc1·e~se of $1~650 Is due to
the re<lllocatlon of sall!ry Increases flrevlously ouclgeted. !n Admtnsltratton and Gen~rtll subprogram i~"nl'thc
addition of temporary assl!ttance for the ilnmHll !nventory az recolfiOOnded by the auditors. This Increase is
offset by a decrease in overtime salaries.
Technic.ai Scr'.•lces .... 'i1,)80 Is t'ecoJIJnended to lea$e a. computer terml'na1 tn conjunction with the.Stores
Inventory System.
SuppHes -$800 ls rer.omnended to provide the following: $500 for miscellaneous· s~etlonery supplle.s and
~-part Storesrequl.slt1onsj and $300 for minor tools.
General Expense· $1,0!!Q. Is recommended to provide the following~ $1~000 for transportation and drayage chargss;
and $50 tc1 allow for staff attendance ~t training \'iOrkshops.
\__-.----------1978 .. 79 ANNU1l OOOGET ------------==; .... 127 . . • •
'• ~ • • :: ~ ........ I • r • • • • • ~ • l o \. ~ ' • ' ...
,, ,• • • -CITY Of' PAlO AlTO '·
·'· IUDGET IJH) STAFF SERV: C£S DEPARTUE.IT ;.·,,.~•'· I .......... I PURCHASES AND STORES DIVISION
I Actual tvJopted. Chunges Adjusted Proposed Increase Percent I
EXPO~JJJJRES BY (SUG) PROG~P!i 1976-77 19(Z-78 To Date 1977~78 1978~79 iDecre~l. Change I
I E~ployee nencflts . $ ~0~316 $ /13,033 $ i,, 350 $ 416.303 $ l•S ,626 $ 1,2~3 2.8 % Administration & General 17,305 15,585 6,325 21 ~910 27,782 5,872 26.8 I
Pt.m:has j ng 76,699 70,213 11,900 75 s l13 74,435 ( 67~) (.9) I
De I I ve ring -In (.. i ty· 5. 739 5, S4l 5, 5111 5,843 30.2 s.s Stores )3,282 -~3.906 _13,906 _)6,8BL ~ 8.8
TOT.AL EXi'EIJD I TllRE 5 .181,341 1681278 11, ,75 ~80,853 190,567 9,7P~ s.!f
EXPENDITURES OV OBJECT
Err;pfovec s~rvices 168,752 1~5~520 10. 175 165 7 0~ 168,857 3' 1511 1.9 ' I ~ Pro fe~s ion a 1 Sendc~s Jl! l 500 500 500
Techn ka l Services 5. 737 5 J 125 2~400 7,525 12,985 5,460 72.6
Supplies 2.,630 ]f500 3,500 3~ 775 275 ].9
Equipment Purch.9se & Rent 196 1 )000 l ,000 'Jooo General Expense 3 1 685 21625 2!625 ••• ~.J ~5C 825 )1.4
TOTAL EXPEUOITURES 181 '341 -1~S,27B" . .12:575 1BO,S53 190,5~7 9.714 5 .It--
Serv,ccs from Other Oepartmentl 63,r800 60,3a£ ( 11' 178) J2., 1~4 _ 64,9m _2,776~ 9.8
TOTAL COSTS 245,1'+1 228,610 l1 ,3S7 240,007 255.~9-7 .15.~90 6 • .5
F!NANCIHG
Services to Other Oepartments 178,251 160,750 20 ~ 103 180f853 180,557 (296) (.2)
General Revenue 66,~ ..... §z,sso _t 8,706) 59,j 5.~. .. ]4,9~0 15! 7~6_, .l_6 • .z
TOTAL COSTS $245,141 $228,610 $ u ,397 ' $2~0p007 $255.497 $ 15.~90 6.S *
L ~--------------1978•79 ~LeuoGEY-.....-..----~·.•.c'-"'.····'·..-.··---128
I
__..-----------------CITY OF rJ"~LO ALTO--------·----------.......,
Director, Purcha3.!n9 Service:s
A5slstant Director,
\~oJrch~s1r:g & Stores
Management Assistant
Sup~rvf!-fng Buyer
Buyer
8t,1yer /C i erk
Gf.:nera 1 C ;!'!rk /\
Gcne;at Clerk B
General Clerk C
Chief Storekeeper
Storekeeper
Assistant Storekeeper
TOT.l\L REGULAR POSIT lO!IS
TEt1POMRY ANO OVERTiME
Te-mporary
o'~ert ima
TOTAL TH1PORARY & OVERTIHE
TOTAL PE~SO!I YEARS
IOICET AHO STAff $ERYICES Df~AftTH£NT
PURCHASES AND STORES DIVISION
Actual
1.976-77
l.
L
l.
L
L
I.
]. --
.OJ
.20
. 23
,'.,!opted
1211-78
I.
.5 .s
l.
L
L
L
I.
l.
8.5
.03
.l~
. 17
8.67
Changes
To Date
---~......-...-....
.38
.38
Adjusted
__ill7-_78
L
.s
.s
.5
1.
J.
J.
L
L
L
8.5
:41
.llf
.55
9.05
Propos•d
1978-79 ·--.. ~
1 •
1.
1.
L
1.
L
1.
i. ·-
8.5
.57
.lit
.71
9.21
I ncrcue
.~~£Q:llU
.5
(. 5 }
• i6
.16
.16
1978·79 ANNU4l8UOG£T -----------~,...-129
• •
• • --------------------CITY OF P.ALOII.TO --------~-,._,.;.-----..........
Employee Benefits
Administration & General
Purcha!>ing
De lfv~ri ng
Store!
TOTAL PERSOtl YEARS
EMPLOYEE SERVICES
AV£RAGE COST /PE~~?..Q!!_YEAR
IMJKf:T N!D STAFF SE~V lCES DEPARWHT . .
PURCIIASES AUO STORES DIVlSIOU
. Aetua!
r9iG-77
J • 41!
.45
:, . 58
.45
~
9.23
$168,752
$ i8,283
Adopted
i377-78
l, ":<6
, 41
I~, 17
• '1.1
2.30
8.67
$155,528.
$ 17,939
Changes.
To Date
.38
'38
$!0.i75
$ 371
Adju:<itt!d
1'377·7~
L36
,lJl
4o55
.43 uo
9.05
$l65i703
$ 18,310
1. ~6
• 1
4.27
.~3
~.3~
9.21
$1,8,857 $
$ 1£,33~ $
Jt1cre1se
J.Qecrease)
.40
(.28)
.04
-~
.16
3 ~ 1 ~~-
"24
-------------· '""1971 .. 79 ANNJ,t..IUDGEJ-·----------~---130
~--------------CITY Of PALOA.JO --------..-----,..-----
800GET 1\.t~ STAff SEfWI CES OEPARTKE~T
COMHUN I CAriOUS 01 VI SIOH
1978-IS PROGRAM J\tW SERV~CE LEVEL-ExpendHures of $972J124 are recorm~ended for the l!H!-79 fiscal year. T.,_~s
Is a .decrease $(10,714) from the current year. In 1978-79 the Harth County C~nlcatltms Center will be In
full operation. The !>ervkc hwel will rcm;;dn a~sent1a 1 '·< th0 5arT~. althounh the ser~;•icti area of thee Dtvtslon
vlill encorr.pess a much broader nren to Include ralo Alto, Stanford Univedstyt and the City of r1ountaln Vlew.
The Communications Dtvlslon provides dlspatthlng services for public: <;;afety and utllltl~s and ts re.sponsibh
for the maintenance oand repair of C)li coinmunications ndated equipment. In addition, trte Dlvl~ion iidm,ntsters
the lntruslor. Alarm Ordinance und the Clty's ~mcrger.cy services program.
ADHirliSTRATIOil AND GENERAL SUBPROCP.AH .
PURPOSE/GOAL-To ensure that thQ Clty'~ conwnunlcations and audio-visual hcJHttes ar<e k*Pt cont!noously
Dbref.iit of current technology «nd that the conrnunlty's emerner.~y r0~pon~e cnpautl !ties are tn con5tant readi
ness.
DESCRIPTiON -The !\dmlnlstratlon ani.A General subprogram is responsible for the admlnlstritlon of the COfflmooi-·
cat 1 ens Equ t pmen t Ha !11tenance fac 11 f ty • t:Ormiun I catIons systems pi ,;mn I ng cmd eng I neerl A9 ~ -~~ iiM; n ts t rat I on vf
the City's emerg~ncy services program. ~n 1977-78 t.he t~lcatlons Center was r-edeslgM!i to acconaodttte the
consoi ldatkm w! th the Cl ty of Mountain VIew. Spec. I ftcations wert! written, btds received, and equipment onlered
for the North County CoiMlunlcatlons Center.
$2~J751 Is recommended for the 1978-79 flsca} yeQr. This I! a decrease $(801) from the current year. P~anned
actlvtttes for 1978-79 Include analysis of maintenance shop recordkeepfng to Improve piiperwork flow, S...elaratlon
of .the Uti11tles and PubHc Works rild!o ::;ystems to reduce Interference, and conduction of an emerg"'ncy driU
to test the Clty 1 s Emergency ~lan. ·
OBJECTIVES
17--To reduce n~lntenance recordkeaplng by an amount to save 5 person days per month.
2.. Separate the Utilities and Public Works radlo syste~ to .ellm~nate the congestloo on t~e ~tresent .channel
w~lch is causing harmful fn~drferenc~ •
. ....._ ___ _,_ _______ ..__ __ 1978·79 ANMltl. Bt.DGET _, ________ ...,.,.... ___ ,.,..131
• •
• • cnvor-rA!.O/J.TO -----~---------------.. ~
BUPGET 1\t~O STAff SERVICES DEPARTMEUT i
COtV.WIII CATIONS 0 IV IS lOU
3. To expand !~hop f.acU!t.tes to prov~de ~qulprr'.ent 1r.alntenance service to t'ioountaJn VIew ..-.nd Stanf<.lrd
con Hngen t on an ~na 1 ys [ s to be mC~do lrH~r th ls year.
4. To ensure that each technician attends at least one equl~~nt training srmlnar durlng the yeDr.
5. To complete the Public ~lorks and Engineering and t.hei Utilities Annex-es to th..-:. Basic Emergency Plan.
6. To conduct one emergency drill joSntly wfth tht: other p~rtlcfpants in the North County ComAmlcatfons
Center •
..._ _ __;_ __________ ~ 1978-79 ANNUAllllDGti -·-------------132
1'.
I
..--·--------------CITY OF P~lOALTO ------~---:---~----~
BUDGET A»D ST"F'F S£RV ICES DEPARTKEtlT '\.
ADHIUI"JTRATION AUD CEH£RAl.
PERFO~MANCE MEASURES ___ ...,.. -------------
. ..
Number of person day~ 0!1 recor.dkeeptng
Seminars attended
Emergency ptar. annexes completed
Emergency drills conducted
COMMUNICATIONS OfVfSION
Actual
j_..~f!:l?.
,-\,ctual
19Z5· 76
Decrease In numb~r of person days on recordke~pfnu
Actual
1976-]]
Target
1.2}7-78.
10
-4
Target
l?JB-]2
5
~
2
1
5
SERVICE I.EVEL CHAtlGE·-A decra:ase $(&l'l) Is reca.en4ed for 1971-7!). The urvlce Javel wl11 raNin u·,. sa.e
as 1977~78 with attention focused on cOMpl~Uon of tft. PY6tttc Works, En-tfnserln!), aMf Vtll1tlas Ai'k-wMs to
the ~Hisic Emergency'PJ.1n. ~nd co.pletlon of an analysis of recordk .. ,tng to i,.rove the ~fNt\lllOrk flow •
...._,-------------1978·79 ANNUALOUOGET---~----------133. • •
• • -----------.----------~CITY OF PALO AlTO----------------......__ ~ BUDGET & STAFF SERVICES n£PARTM[~T
( l\ru, · COMMUNi CATI OHS DIViS t OU ,,~ ADNltHSTRATION AU!l G.i:,NE~L Actual Adjusted
' EXPENDITURE SUMMARY
Employee Services
Techn tea 1 S~ rv 1 cas
Supplies
Mater I a Is
Equlpfl);)nt Purchase & Rent
G~.mera 1 Expense
TOTAL EXPF.IW HUR£S
EXPENDITURE ANALYSIS ·
.1 ~z6-n
$22,759
30
208
3,60.6
8, 729
_j_t.J1Z.
$39,729
l9'71-7L
$18,7J2
300
300
2,000
_g_~_zso
$23.552
Propoced
1978•Z9n
$1.9~726
375
2 650 ~ ~
$2l~75~
EmpiQYee Services _.-$ i9,]2.~ Is recoltooncled for staffing dds subprogram.
Incr-ease
JP.~c~c)
<· '! 1! 0211
( )00}
7S
(2,000)
400 -=-.--,--
$( 80i)
Supplle.s-il7.i is re1:ontnen&ed to purch~se m1r;celhmeous office operat1ng supplies. The lncrelfe of $75 will
prov.!de for pllrchase of IT'ISI,erfal$ to be W$ed In the eeoorgency drill sueh ~s mylar for Np overlays, grease
pencllsr and message forms •
. H~.D.!fal Expense.-$,.:L&2_Q.is recorrrnend,ed to pro·~tlde the following: $1~500 for estl~ted Jnsuri.lnce costs; $250
1or membership In profe·.:sslonal .associations; $~00 for remova1 of out-dated fallout shelter supplh~s~ .;,nd $500
to allot-1 for staff participation at professional \'#Orkshops and conferences •
...._--------·-~~-----1978·79 ANNUAL BUDGET----------------
, • • .-
0
• -, o -.
1
,. •' {),. -, • ' ' ~w-, ' • -1;:1 , • •
--· ---~·CITY OF PALO ALTO--------.. --------
DUDGET AND STAFF SERVICE$ DEPARTHE:H
COMMUNICATIONS OjVISJON
OPERATIONS SUUPROGRAM
f.~-~tPSIJGOI\L-To contribute to the safety and physical we'll-being of the cltiHlns of Palo Alto, ~·t?~nfQri..l.
University and Holmtatn VIew by providing emergency communications <li'HJ reLHed services In support of their
departments and to provide Information and referral services to citizens req~estlng assistance over the
te 1 ep~lOne.
DF.SCP-IPT!ON -The Operation subproqram provides comolete CCiflHTlUfd(:atlons dlspatc)>!ng ser-vlct~s to the resl
dcti·ts·ofPalo Alto, Stanford Unive~sity· nnd ~lountal~l VIew and their publk safety agencies \·.rho are serv!c:eu
by the North County Emergency Communlt;ot:lons Cnnter and Jssures that tl!<,~se services are handled ln an ~ff!-
clent ~nd col~rte(;US manner with m!n!mum errors, Accc-mp!lshrnents In 1971-70 lm:1ude: 1) the change-over
from a manlJal rc::trTeva! of inforfll.:~t 1 on and operatlona1-aid!i f) le system to a mlt:rofiche retrieval system;
2) fl11all~atlon of plans to ~orl!;olluab~ corMHmications servfces to the City of Nountaln 1Jie1·1; 3) remodel
ins) the Communications Cent~r to accNr1modutt: the total comlflunlcatlons consolJdation of the Hcrth County
a9en:::les; I,) eros:. training conn!\Unicators prior to the physical consolidation of Hounlaln Vlew; 5) desiyn
and Jnstal"latlon of eight nm·/ operating positions; 6) completion of the. new Operations Procedures N<=~nual
and cleve.lopmt~nt of a ne.v.: Comn1unicator Trulning Hanual for use by Chief Corrmunlcators to train others; and
7) fl~.al lzat!on of the design of the new conmunlcatlons tontrol console and the new telephone console.
lli9.2.~.-Is r.;lcommended for the 1978·79 fiscal year. This Is an lncrea!i-e of $5,507 over the current
year. In 1978-79 the North County Conrnunlcattons Center will be In fiJi! operatron enabling dispatching
of emergency and non-emergency calls for service to a much broader arta than in 1977-78. Check-out of
audlo~vt~ual eqlllpment and monitoring of false >Jlarms w!11 .continue to be supervised i~ thfs subprogrN.
OBJECTIVES
r:-ToCiTSpatch !nforrlk1tlon accuratcdy to fledd p~rsonn1l with ;J mtnhMl of del.s~y and a zero lev~l of user
complaints for dlspatchlna errors.
2. To maintain work fo:ce utilization at or ~bove th~ e$ta~Jished stand~rd (75,).
_ __/·
-----------------1975·79 Af'WAL lt.DGET ---~--------135 • ••
• •
.
. ~ --·-~--·-~~~~~~~~~~~~~C,NOF~~~~~~~~~~~~~~~~~~~~
( BUDGET AtiD STAFF SERVICES DEPARTtiEIIT
COMMUtH CATiON$ 0 I 'II IS I ON
.L To dlapatch all emergency ca,ls Vilthin 30 St:lconds of receipt.
~. To provide accurats,and as extensrv~ as possib!e,an Information and resource system for quick retrl~va1
on a 24 hour basis for both the pub11c and the agen~Jes served.
$. To provide telephone service a~s!stance to departrnents by advising and arnmgft'lg f.or e~erv!cs from
PT&T with a mtnlmum of delay,
• '' • :~ ' I ' • • • ' ' ' ~ ' ' ~ : ' • • ••
---~-----·--------CITYOFPALOAlTO --------------
BUDGET AtJD STAFF SERV,CES DEPAATU£UT
OPERATIONS
PERFORMANCE HEASURES
Number of cQiis for 5ervtce
Pol ice
fire/EMS
Ut1Pties
tlumber of telerhone calls
In & Out (t\11 $(H'Vlces)
% of crnergenc.tes <;llspatchad iil thin
30 ~econds of roce i;) t
Al 1 cJl is dispatched wlth zero errors
'r!Grk terce utilization (standard is 75%)
C«mt-1llt0 CATIONS 0! VIS I ON
Actua~
197lf-75
~_.;,o._.,._
65,223
2,255
22,711
257J701
100%
96.}%
Actual
1 "·u~-..,,
~~
7~~880
3~253
2 ~ '579
255~810
10(} %
(. OO'i}%
Bl1, 7 %
Ar:. tua 1
2.2.76-77
78,020
3,764
20»879
277,316
100 %
(.002)%
93.S %
Target
19Z7-Z!
86,000
4,200
3!. 000
465~000
100%
75%
T~rget
ll]B-12.
15!),000
7,000
lto,ooo
510,001)
~00%
75%
SERVICE LEVEL CHANGE -An !ncrease of $5~507 Is rcca~vnend~d. This lncrease Is refl~ctlve of Increased costs due
to the -coosol tJatTon \<II th the Cfty of Hountaln Vle\·4 such as lncreasc:d telephone usage and updating of the microN
fiche system, and a request for the reclassification of a General Clerk D to a General Clerk A. Tlte servlee
levels ~re a!1tldpated to increase for all tlorth C()unty anenctos as a result .of the Conso! !dated Operations
Center. Th!s rncrease wtJt be the result of the new mlt;roflche information retrieval system and tho. ~~t.rush.1n/
fire alarm jisplay equipment. Act(vlty In ElOntto~lng of hlse alarms Is also ~xpected to Increase.
_/
....._--------------1978 .. 79 ANNUAl BUDGeT_. __ ,_----------137 • •
OFEAATI OUS
EXPE~ID l TURE S.illJ.li&l'(
Employee Services
Techn lea 1 Services
Supp 11 es
Mated a hi
Equlpffient Purchase & Rent
Genera 1 Expense
TOTAL EXPENDITURES
EXPENDITURE ANALYSIS
• • CITY OF PALO ALTO .
OltOGET AUD STAFF SERVICES DEPARTHEUT
COMHUtlt CA TJ ONS D J V J S J OU
Act~a~ Adjusted Proposed
].276"77 197]-z.L 1970-19 ..
$293,864 $4~6,338 $445,768
144 5~500 2,377
t ,027 14,800 811 tOO
2,255
25,640 17,800 21 , 300
182,495 195,200 207r600
~505 ~ 1}25 $679,633 $685,1~5
Em;·doyee Servlcfr!;; 7$lt1!5,(68, Is rec~nded ·for staffing this !i.Ubprogr~m.
!ncr~a!:la
(Oecre~se)
$ ( 570)
(3,123)
(6~700)
3~500
_1IL~O<L
$ 5,~07
Technical Servic~s-.$2,312 Is r~cOimended to proviae tho following: $JJ.00 for ~p1oy«~e tralnlnrH $500
for maintenance contracts on a typewriter end the time clocks; and $1,477 for updatt~ the microfiche
Information syst~m.
Suppl h~··~ -$8,100 Is rec.ornnendcd to provide for purchase of miscellaneous op,ratlng supplles such as
tyletype paper, ffre alarm tape and ribbon, stationery, and lntrusloo alar111 cards and Invoices.
Equipment Purchase & Rent ·~ 1tt,.300 h r~corrmended to provide the fG>llowtng: $16,000 for lease of
data/teletype terminals; $3,50(; for rec:ord.lng tapes; and $1,800 to purchase camera!. slide projector
and scre~n and projec.tor ~amps for the audlo-v1sual pool.
General Expense -$207,600 Is rec:omnended to provide tb•~ fo11ow1ng: $100 In memberships• $207,000
for telephones and 1ease-Jine services• ~nd $500 to provJde for staff attend1nce ln training workshops.
----------------1978·/9 A»NUALB.U:>GET ------
I
138
------------~---CITY OF PALO ALTO------------------~ BUDGET rJID STAFF SERVICES DEPARTMENT
( COH!·~UNICATIONS DIVISION
runP0SE/rnAL-To provide tha Cf~y organization with ~fflclent, economfcait ond qual!ty mafnt~n,nce, r~palr,
'D~nd r n s t·::!ffat I on of corrmun i cat tons zqtd pmen t to support the prevIsIon of rnun i cl pn1 sc rv Ices.
gESCRIPTION-The Halntenance subprogram ts respons!ble for the maintenance, ~epafr, and rnste~latlon of all
radio corrmunic.Gt.lon.s, sound reinforcement, audio-visual, intrusion a1arm, and electronic fire alarm equip~
r:';~nt used l>y City dep:Jrtments. During the current year> through better u5e of av£l.liab1e manpt::~'ler~ the back
leg tJrgct of work projects (300 hours) and equipment awaltfng repair (100 hours)~ has been s~gntflcantJy re
duced. Preventive maintenance Is belnf) emph1'slzed and l!) resulting In reduced breakdov;n and better performance
of the fire selective notification system and communJcatlo11s center equipment.
$75,234 is recommend~~d for the 1978-79 fiscal year. This Is a decrease $(15,672) from the current year.
Pl<)ns for 1978-79 1nc1ude rrolntalning the work proJact and repair ba~-;kh':HJ below 300 hours and Be hour~,
res pee t f ve 1 y. Prevent f ve rr1~d n ten.ance programs wllJ be e!> tab 11 shed for all sys t~rns ~-JJ th appropriate docu
m.;r.I:<Jtion to ensure that rnalnteni2nce. standards are root. The pilot program to reduce portable radio fad!urei
by lssufng a group of pol Ice officers radios for their exclusive use w11~ contlnue.
OBJECTIVES
1. To decrease systems failure rate by one-lh~rd by carrying out propcf' preventive maintenance programs.
2. To reduce poJ1ce portable radio failures hy r"\% by islulng radios to several pollee officers for
their exclu~ivc use. Corrrnunal radios \·1l1l be used as controL
3. To reduce equlprr.ent repair back .. 1og to en ho\Jrs.
11. To ma lntafn ~-x>rk project back-Jog bel~ 300 hours.
5. To rer'uce service time of portable and mobile radios by to% c:hrough use of Improved serv!ca fac:Jihles
such as a shfeld~d room.
6. To reduce out of service time of audto-vlsual equipment by !nltlat1ng repair within 4 workJng hourz
of being reported.
------1978-79 ANNUAL BUDGET-----~--------• 139
• •
(
---------------ClTYOFPALOAtTO
BUI&ET AHO STAFF SERVICES DEPARTKENT
COMMijHJCATIOHS DIVISION
HAIUTENAHCE
PERFORHANCE HEASURES
Equlpr.~nt !i';alntenance performed~ hours
Equipr..cnt repal r perforr:)ed -hours
'..'ork project performed ~ hours
\-fork activity perfo~d ~jobs {total}
Ratio of hours to jobs
Ratio of hours on jobs to hours aval}~blc
Repair back-log -hours
Work project back-log ·· howr::j
%of reduction of pol Ice radio failures
(p II ot gro~1p) ·
Actqal
~tJ-7)
654
2~073
1 '195
2,585
1. so
.80
180
882
Actual
1975-76
619
t '870
l ,372
2,755
L41
.?9
180
SL19
Actual Target Target
1976-77 ~7.7::.?.! ill~1~
52:3 750 i s200
1t6)4 2.,118 1,500
l j 381 1~~00 1 '500
'2,609 3,000 3,001'
1.37 1.~9 1.40
.63 ,()] .86
99 100 80
~85 300 2~0
50%
$Ef\V!CE LEVEL CHMlGE-A decrease $(15~672) Is .. ec~nd~&H.t for 15178~79 •. By Increasing the number of houn de
voted to preventive malntenar.ce It Is expecte~ that the numb3:" of hours ne-eded for equipunt repair wfll be
reduced. This will ~lso reduce the repair back-log. The time budgeted for work producu Is also li,Creased.
This w2l1 reduce the number of t~ork ?roject back-tog hours. The total numbar of hours budgeted for preventive
malntenance, repair, and work projects Is 1lso Increased because of better uaff uti lizatfon.
1978,..79 MHJ.A1 BOOGET ---------------ltt)
~ J • -• '! ' = .. • ... _.... • ' • • ... ··-·-- ' ~. • ~ ... • ' ' • • " ., • • • •
·-----------CJ.TV OF PALO AlTO-----------·------.
~lA I NTWAUCE.
EXPEIID I TURE SUimARY
Employee Sorvices
Technical Services
Suppl les
Equipment Purchase & Rent
G~nend Expense
TOTAL EXPENDITU~(S
EXPE!IDl TUR( 1\Nl\L Y~ iS
BUDGET AOO STAff SERVICES DEPARTHEUT
COt~UN i CAT I ON$ 0 IV IS l Ot4
Actual f..djus ted Pre-posed
IC)76"77 1977~78._. 1978.,79_
$47,01.32 $57,106 $50,4311
8l391 li 3 700 1}800
l ,:Hl7 1,750 550
131002 11 J 500 12,500
9, ~'185 15,250 9 'It 50
260 600 500 ----·
$79,507 $90,906 $75,234
Employ~e S:~rvl.;es -$50.l.~ll. Is roccmmendeu for. stllffln(l this subprogram.
Increase
(Decrease!..,
~· ( .... 6 ,672)
( 2$900}
( l,200)
1 ,000
( 5,800)
( 100)
$(15,672)
Technical Services -ll~O Is recorrmended to provide for speclallzeci outslde services such as equipment
ca It brat!\ ens.
Supp.l!es ~ $550 h recoomended for the purch~le of a reversible power· drti1 and fl\lsc:ellanaous h&ncJ tooh
for the ConniwnJcatlons van.
Materials -.§_12,500 Is recommended for the purch~se of electrlcaJ component; parti to matntaJn ~ftd repair
a 11 c.ol'm'lun t cat I on s equ I pmen t us o<i by r.l t y pe rsoomd •
Equiprr~nt Purchase & Rent-$9 1 45~ ~s recon¥~nded for the purchase of moblle and portable raa!o5 to.~~ uzed
by Ut11Jties and Pollee personnel.
General Expensa ... $500 fs recoornended to provide the following: $100 In memberships; an.t $~00 .to provide
for staff i:lttcndanceat technlc:al workshops.
---------------------~-------• 1978 .. 79 ANt\JUAl DUDGET ------------------• •
e • CITY 0 ~ r1!l0 AlTO
BUDGET AUO STAFF SfRV ICES D£PAATI1£HT
C~lHHCATIO!IS DIViS IOU
Actual Adopted Changes ~djusted
EXPENDITURES BY (Sl'')} PROGIW,i 1976-7.Z. 197'l.:l§, To Date .J977-z~ ---Employee Benefits $121,050 $187, ]liS $ l; 997 $189~742
Admlnlstrat!on ~ Gen~ral 3q ]Hi 23~552 23,552 .,. :r "-"_.
Ope rat ions 50),.11(5 7413,6:14 (69,056) 6"'9.6~8 /., ' .
t1a In ten ancl!l _79 1 507 s~ 1 f,S§. 9z_25Q. 90 1 906
TOTAL EXPEND HURES 746,711 I J 0 1< l t 6l1 7 (571809} 983,838
EXPEND!TURES BY OBJECT
----·~-""'-"'---Jt85 1754 76:1 t 697 (57 f 809) Employee Services 711,888
Technical Services B,S65 10~500 10,500
Suppi les '2,522 16,850 16,850
~later i a 1 s 19,065 l3,500 13,500
Equipment Purchase t Rent ~3 ,85li 33,050 33,050
General Exp~ns~ . l36,95i 198,050 198! Q~Q.
TOTAL EXPEt~OITURES 7~fff 1,'0'1iT:6l!J (57,809) 983,838
Serv l ces frcm Other Departments B7 ,)G2, 68,882 ~..:ill_ 95,852.
TOTAL COSTS 834~016 1,110,529 (30 ,839) 1, tH9 • 690
:FINANCING
Department Revenue
Communications Service to~
Santa Clara County '·117,720 752,000 . '6, 193 ·7S8, 193
Stanford University 77.~58 71t ,400 s~~Ht. 8o.31'
I nvus ton A 1 arm Fees 9,056 5,200 7,800 13 ,ooo
20ltl234 8]! ,600 29,907 86lj507
s~rvices to Other Departments 567' 143 18o,OOO (49,869) 130' 131
PrIor ~'ear Ericumbrr.tnces 27,518
Federal Flscel Assrstan~e ~,28J ,~250 9,250
General RevemH! 30 -8·~0 . 98~. '.:ij ~ 127) 78,~Q! t ......,..,_ -
TOTAL C.OSTS $834~01& $L 110,529 $(30~-J39) $1,079,690
Proposed
1978-79
$189,994
22,751
68), 1~5
_}Sr.~)~
973,l:i.l.
705,992.
!) '177
9,025
12,500
30,750
gg_tf50
973t 12.4
97 93i , -·~
. ' ,0 71.1 05$
8oo, 783
?It-~-~~
.,,275
ft.~l, 752
150,853
78 t45Q.
.$1,071,05)
In'. reas;e
(Oe.creasP.)
$( 252)
( 601)
5,507
_.{15,672)
{10,714)
~ 5~966) 6,323}
~ 7.825)
J pOOO)
( 2,300)
l 2 ~ 70fs_.
(1 0, 71 ~)
. _!J.[I_L
( 8, 635)
.)2 .590
(55,620)
.3,272_
( ~9 t 755)
20,72.2
( 9,250)
( 35l) __...,._..._..._
$( 8,635.)
Percent
Cha..!!i!,_
.. 1%
3.4 .a
J 7. 2
( 1.1)
( • 8)
(60.2)
(,.6.~)
( 7.Zt)
( 7.0}
6. It,
( 1 • 1)
2.2 --
( • 8)
4.2
{6~.3)
2S.2 --
( 2.3) .
l.5.9
Ooo .o) ( .:n
( .. 8)%
-------------------1978·79 ANNtK BOOGI: .. { __,. ______ -------·"':
142
I
I
.I
I
I
I
·:,.. I
I ·---------·------------------------------------------.....1.
CITY OF PALO ALTO
SllOGET (. STAFF SERVICES DEPARTHEIJT
COtiMUtf I CAT totlS DiVISION
, ActiJOl Adopted Chenges Adjusted Proposed Increase
AUTIIOI( !ZED POSiT I OtiS 12 .. Z. 6 ~ 'll 1977-_Z~ To O.Jte ....1277-7.§. 1978~79 . .{£~ref.l~el --
Dl rector f Commun r CZI t I em~
Scrv 1 cc.~ l. l' L L
Supervi<Jor~ Comm.J n I CD t r ons
Maintenance 1 •
C onunu n i c a t i on s Technician
Lead l • 1. l.
Cvrmnu n! cat l ons Technician 2. 2. z. .., ...
5upervi!or, Canmun I cations
Operation$ l.
Nanager, Ccxnmun 1 cat I Oi1S
OperatIons l. ). l.
Communlc:ator~ I. end lt.
Ch1ef Canmu n i ca tor ~. ~. If.
CommunIcator 2~. 2~. 24. 24.
Gener<J1 Clerk 0 L L L ___h -
TOTAL REGULAR POSfTtOHS ---34Q 3~. 31J. 3lt.
TF.MPORARV AND OVERTIME
1'emporary .36 }. l. (I.)
Overt !me 1.64 J. 61 1.61 LSl -
TOTAL TEMPORARY & OVERi'iHf 2. L61 2.61 J.6l {1.)
TOTAl PERSOt~ YEARS 36. )5.61 1. 36.61 35.61 (!.)
-~
•
---------------------m·• CITY OF PAlO AlTO-------
ALLOfAT LQ.I,LBY (SUB)PIW..'ill!!U
Elnployec Beneflt!5
Administration & G~ner~l
Opera t f ons
Ma!nt~nanc~
TOTAL PERSON YEARS
EMPLOYEE SERVICES ____ , --
AVF:R.AGE COSTLPERSON YEAR
BUDGET ' STAFF SEftVICES DEPAAT~£HT
. Actual
!976"11
5 ,lj~
.Bh
26.75
_2.~1
36.
$1t85 1754
$ l3 ,~93
CI)MMtiNICATIOHS DtVtSIOH
Adopted
1977-78
5 ,I.! I}
.84
26.75
~'2~
35.61
$769.697
$ 21,615
$
$
Cha!'lges
To Date
~--
! . -
l.
(5/' ,811~)
{ 1,573)
Adj\.:sted
. l977~JB
5.~~
,. 8lt
26.75
_L_58
36,61
$711 ,888
$ ·~3, ~45
Proposed
_L.q_]S-79
~. 4.li
.8~
26.75
2.5!
35.61
po~ 0 22 . '~.-'
$ 19,824
Increase
J.!iecreasl!)
lLl
( 1.)
$(5,3G6)
$ 379.
~------------------CITY Cf-r..-;:.0/.LTO
~ DUDQfT NJO STAff SERVICES DEPARTHEHT
!WILDHIG HAPITEUANCE OIVISIOO
~78-79 PROGRA11.Ml0 SERVICE LEVEt.·~ Expenditures of i§.97,2f.6 llre recor1100uded for the. t~78~7' flscal ye•r. Thls
Is il decrease $Tlli.ool} from the CUt"fMt year. The Division \-illl provide the 5<Jme service level .as rn 1377-78
with a focus on malntaln 1 na u zero acduent rate. caused by building deficiencies and a contlr.uatlo.n of ~fforts
to reduce energy con~umptlon at City fad1itles. The Building !1aintcnance Civlslon prov!dcs malnt~oancc and
r~palr services for al1 City facllttles !n th~ area5 of pll!mb!ng, air conditioning. heating, electrlc~l, painting
and carpentry.
AD~HNISTHATION AND GCNERAL SUBPROGP...A!I -..__." . ' .... ------~-..
PURPOSE/GOAL -To direct a c~::,mpreh~nslve maintenance program ~-thtch protects, rl'ldlntalns, and enhances the
C'Offimun 1 ty 1 s-i nves tmtFit in puhl I c fac It It I es,
OESCRIPTIOil -Thm Administration and General subprogram directs the maintenance programt which Includes jani
torial services, security~ e.nd safety for all City buildings, Acc.ornplhh!'f!efltS during the current year Include:
Jevelopment of .!ipeciflcatlons for a Civic C~:nter Energy Managernent Sy.st,.rr: 1nd Clv!c Center elev>3tor· malnten;;nc~,
and the establishment of a m~nageroer.t repon:ln~~ $ystem to Identify and detail all maintenance coste;. for e&ch
City facility_
$24,979 Is recommended for the 1~'78-79 ftscal year. This 1s an Increase of $1,~08 from the current year. In
1978··79 a continued effort wl I 1 be made to further reduce ciectrlcaJ t\nd gas consumpt{on at the Hunlcfpal Sendee
Center and Clvl~.: Center. In addltfon, the O~vhlon plans to maintain a zero ac.ctdent rate caused by building
deficiencies.
OBJECTiVES ,
l. To r~duce gaso II na consumption of assIgned veh I c 1 es by 5%',
2. ·, ... O[ltaln an addiUona! 5% reduction rn electrical .end gas consllftptlon at the Civic Center and Munlctpal
Servfce Center relative to 1977-78.
3. To inalntaln a zero· accident rnte causP.d by building deffcler.cles.
-1978·79 ANNU..~ OUDGET ---------------116 •
-------~------~----~-~-----~--;----------·---------~--~.----~------• • .---------..,'"'--------CJTYOF PALO AlTO----------------
DUDGET AND STAFF SERV I tES DEPARTitEUT
AOMUIISTHATIOU AND GW~ML
PERFORMANCE MEASURE~ ---= .--.....no ............ -
Number of City facilities maintained
Number of gallons of !;lf!S()I fne tonswned
Civic Center:
Electrlca'l consumption (K~JII)
Gas con;;umpti'-'n (Therms)
Municipal Service Center:
E 1 ec t rIca 1 consumpt l on (1\'wll)
Gas consumption (Therms)
%reduction rn ~~solrne consumption
t reduc.tlon In electrical consumption
% ~'eduction ins .s co •. 3umptlon
Number of acc!dents caused by
bu! ldlng deffcle~cles
BU llO ltiG MAUITEHN!CE D l V ~ S I 0~
Ac:tuel Actual
JJ74-75 .l2Z2"76.
39 40
6, 6liO
~~ ~ 2 51 '212 3,622,000
99 J 710 80,221
671t,05S 617' 100
7St~29 70,276
Act,JJ l
19;6-n
i10
5$993
3,293,391
56 /l9lt
600,694
S3,543
0
Tt1rget
1977-78
~l
5,83/
3,096,8Hl
53,289
527$621
so,066
0
Target
lq.,S-"'9 ~--!_,
21941,970
50,625
50112~0
48~323
5~
S' 5%
0
SERVICE l.EVEL CHANGE -;4.n lncr·ease of $1 ,liOB h recoiml8ndet! for 1978-73. This Increase refJects ~h•rr;cs to the
cornpensat !on plan of $1 ~208 and an lncr<Jase of $.300 to provide !nstruction and·.tralnlnCJ to NalnteMnce personnel. ~
PartIcIpatIon f n i nHruct !on workshops provide~ add It lona 1 kr.owl~d:gc In spec I a !f zed fl·e 1 ds for elet:tr let ans ~ car
penters, and buf1dlng servl:epersons. A continuation of the curr~nt servfce level Is proj~cted for !978-79.
I
AOiiltltSTR."TION MID GENERAL
EXPENO!TUR!.:: SUHMARY
Employee Services
Technical Services
Supplies
General Expense
Total Expenditure~
EXPENDITURE ANALYSiS
CITY OF PALO ALTO
BUDGET AUD STAFF SERVICES. D£PARTI1EUT
GU I LDHIG MAINTENANCE Di \1 IS IOU
Actual Adjusted Proposed
1976~ 77 1977-78_ .!.ill-79
$21t,636 $21~'171 $22,979
139 300
{ 15 2oo· 200
2r980 ~60Q. 1,500
$27,870 $23,571 $24 '979
Increase
j,D~cr~~-ei.
$tf208
300
( 1 QPl
$1 ,408
·Employee Servlces-=-j.fb~Zi Js reconrnended for staffing thls subprog1·am. The Increase of $1,208 ref1ects
changes made in the compen~at!on plan.
Ter.:hnlcal Servfceii-$300 !s r·ec(>mmend"!!d to provide for en,plrJyee particlpatfon In speclallzed tralntng
vJorkshc ,s to :<eep abreast· of current techno 1 ogy. ·
Supplies-$200 ts recommended to provide for purchase of mlsce1hneo~s office operating supplles.
Genera 1 f.xpense -1W£Q. Is recorTJnended to cover est I mated t nsurance costs •
. REPAIR Atll) CONSTRUCn ON SUOPROGAAM
PURPOSE/GOAL-To minimize the do\lmtfme of facilfty components, extend the useful Hfe of an iacl11tle~,
and provide a safe environment for employees and ~ublic.
!'l~:f~PTIOtl-The Repair anc.l Construction subprogram provides malntenance and repair servl~•s to all City
facilities, playground equipment, and swfrr.mlng pools, These s~rvrces lncliJde pii.IIH~ng, afr condltionlnt,
heating, c1ectrfca1~ ventilation, and palntlno. In addition, the subprogram prPv!des for tufhtfng lnOGtfl ...
cation~, new construcflon, safet~·~ and security. Acr.:-.omp11shments during the current year hu:lude: develop
ment of a parts man~gement system; re-rvafln'' Flre Station No.5; renovation of Civic Center level~ recep
tion areas; electrical power lnstatled for ct·~puter system at all libraries; upgrade Clvfc Center elevator
performance including modifications requfr(ld b~· the State Division of Industrial Safety Orders; renovation of
the l~lnconada Poe! offlcl'l area; and Jnstallat!on of solar he.!ltlrtrl oanels at fUn:onada PooL
·----~------1978·79 ANNUAL BUDGET-· • • 147
• • _...-------...,.....·--------CITYO::PALOALTO -----------------
BIJOGET MJO STI\Ff SEfWI CES DEPARTMENT
BUILDING HAIHTENAHCE DIVISIOH
$2ZQ 1 6..Q!~ t:=; recommended for th~ 1978*79 f{scal year. This Is a decrease $(0,1180) from th*\ currant year. t'ro
jected activities for ne11.t yeor Include lmplcmentr:ltlon of the Parts ~lanagement System, renovation of park light
InS], lnstllllatlon of smoke and hcQt vents In 'the Childrens' <lnd CoJM!unlty Theati·c.s~ nnd !nsto'jlatlon of 62 exit
dev!ceG in 12 City facilities tu conform with f!re code regulations.
OBJECTIVt:S
1. To improve comfort, ronvenlence and effectiveness of City facilttieso
2. Zero acciJent:i caused by Improperly malntalned plny!)rouncl equipment ~nd ~HJildlngs.
3. To reduce electrlcal/mechanlcnl downtime by Implementing the Parts Management System.
REPAIR AND CONSTRUCT I OIJ /I.e tua 1 Act11ul Accual Target Targ~t
PERFORMANCE MEASURES 1974-75 .!J75-76 1976-77 1977 .. 78 1978.-1!
Number of City facilities maintained 39 ItO 40 ltJ ltJ Square feet of City .facilities maintained ~68,008 472 ~sos 472,508 483t008 ~83,008 Average cosl/square foot of Clty
facll ltles maintained $. 19 $.20 $.20
SERVl CE LEVEL CHANGE.-A decre~se $ (13~lt80) Is· recommended for 1978-79. The dec:reaso h dw!t to reducad cost
per component Item. for planned proje~;ts, ~nd the completion of Sf:'tl~ral CJP projects deslgn6d to reduce future
maJntenance costs.. The ;ame high JeveJ of service Is projec:tiid for 1978~79 .
.___ __ ., ___ ---., ______ 1~71·79 ANNUAlllOOET .. -------------lt;8
/
( REPAIR AIIO COIISTRUCTIOII
EXPEtlD I TURE SU!It-lAIW
E~ployee Services
Technical ~ervlces
S~!ppl tes
Materials
-·
Equipment Purchase t Rent
General Expense
Total Expenditures
EXPENOITURE ANALt5iS
~-·· -CtTY OF PALO AlTO
BOOGET NID STAFF SERVICES DErARTHEtn
BU I LD I NG HA I UTEt~MlCE D IV I S I OH
Actu<ll Adjusted Proposed
19']6~77 1977-78 J.il§.:J.L
$166,3~9 $169,054 $167,064
56p586 J,g 000 -~ ~7~5~0
3,26'7 2,500 2,000
li9. 570 61 '530 53,500
6,379 2~000 500
__ 1!29 ----
$282,580 $2811,084 $270 r.604
Ernp l oyee Ser.dces -'$167, 061• h rec;ommendt'~l for staff J ng this subpronra.m.
Increase
( Oecr,.e::a s e)_
$ ( 1 t 990)
( 1 ,460)
( 500)
( 8,030)
(1,500)·
$ {13 ,480)
Technical Services-$47~540 ts rccorrrnended to provide the foi1owlng: termite ~n5plflctfcm ~t City fac:I.Hties
in the amount of $4.500; contlnuatton of the Ha~nstem COtTifH.h.er program at a cost of $5,0~ which ldentHies
and det:alls all malnten~oce costs; and for mls:elJa'icous maintenance work !n the amount of $)8,000, whJ.c:b
fncludes elevator maintenance, callhratlon of 6\ectronlc controls, and repairs to the r~frl;erant: chiH~r
systems.
SuppJ i es -$2,00.0 I !5 recommended to purchase mf nor too 1 s a11d fIe 1 d work supp It es ~
Hatertals .. $53 1 500 ts recClM\ended to purchase bulld(ng 'materials and hard\·lare such as paJnt, h~mb~r, plumbing,
heating. a!r condltlon!ng~ electr[ca1, and 1fghtJng nmteria1~. The decrease $(8,030) Is due tQ the co~t
per component item decreasing on planned projects.
Equipment Purchase .s Rent-$500 ts recommended for the rental of St::;Jffold!ng and specialize~ tooh. Tht.:
decrease $0 t500} ls r-eflectTve-of the projected actfvJtJe& in 1970-79 whfch do not: require the use 0f
spec! all zed equ I pmant.
. ·"----------------1976 ... 79 ANNUAl GUDGET ..,_. -----------·-__.._,.,
• • 149
• • .-
----------------CITY OF 114LO.JJ.TO ---------------...___
OUOGET AtiD STAfF SERVICES DEPARntENT
BUIL01t4G MtNTHlANC£ OIVISIOH
HA I NTEtlf\W'E AiiD OPE RAT I ON SUI3PROGRA~\ ,...._. __ .._.._.._ ___ ""'"",___ ... .....,. ..... .,
PUnPO§~-To provide cleanf sc;mltLt:t.'ld, anti orrJedy facilh~es for use by City emplnyaes and the public.
DESCR~PTlON-The H~fntenance and Operat~on subprogram Is responsible for maintenance of Ctty facilftfas whl~h
TncT:W';lS office and restroom clecmlngl paper and tra5h collection, and fioor mafnten.1m:e. In addition to dnily
n:;zlnte:vmce .• \'Jeek-enn .:md holt•iay service is provtded for parks, the Athletic Center~ and Golf Course restrooms .
.§}~1~1 517 Is recommended for the 19/S-7~3 f!sc~d year. This Is a decrease ${3~11!6) from the current year. lr.
l9M··79, a c~rpet cleaning scheduLe v!IJ1 be established for all City facHftles and maint:e.nanc:e activities
~"ill be closely monl tored so :z .. ~ro c~.,mpla~nts are r~c:elved from employee! and the pub1 ic.
OB . .IECT i VES
t. To ensure zen) complaints from employee!-S and U1e. public reg~rding cleanliness of restroom!\ and general
building lnterlorJ.
2. To assure that the Councll Chambers and Committee Rooms are clear. and orderly, before ~vety evening
meet! ng.
3. To establtsh a schedu~e far carpet cleaning In ail City facilrtfes.
'-..-------~----1978·79 MM.ItDGET
-------CITY OF f"ALOALTO ----------:--·------..
~...'H HfENMJCE MID OH::RAH 011
PERf0~!6;i_Cf ~:~fl.~!.l~_s;..· __
Nw:,be r of fJc [I It! es maintaIned
Square feet cleaned
Cost per square foot cleaned
tlu;nbe r of comp I a in t s !'{rCe i ved
regardlng cleanliness
BUDGET AUO STAfF SERVICES D't:PART»EUT
6U HJH tlG KA ltlTEHANC E D I VIS I ON
Actu.n1
1974-7..?..
16
183, <;lf.i2
Actual
J975-.76
17
168.482 $~004
Actual
.L~ZE:ll.
19
190,872
$ .. 00·'}
Target Target
1977-Z! !978:n_
19 19
!92,202 l92,l02
$.00& $.008
0 0
S£RVICE lEVEL CH/\HGE -(\ dccrcasr~ $(3p 146} t!i reccnmencted ·ror 1978-79. The decrea;:e is r~"flected ;n r~duc.ed tooJ
P:urcha'ses and service contract~, offset by an lncr~~se !n supp)Jes. In ~918-'}9 the S~le h1gh IEiva1 of service ls
projr:!dea to -:..'ontinu; and the estabHshfll<'l":n.t of a carpet cle~nlng schedule wf It t'1cr~~e~ie pro~hu;;thtfty in other areu.
~!fdtHE.!!~lJCi.: .t-m· O?ER.i-\Ti01! Actu<ll Adjusted Proposed increase
EXPEtHHTURs_~ll·i~!AR.Y ),2]_6-77_ _L977-78 j978-79 {Des~).
Employee Services
Technical Sc.nric.es
Supplies
Equiprr.ent Purchase & Rent
Total E.xper.dlture:o
EXPENDITURE }\MLYS .! S
$208' 99'•
10,550
17' 9110
~~.Q.
. $239,60~+
$213 ,it88
18,500
1~,175
-· l,500
$247,66;;
$2,41 ]41] $ 1 , 259
13 ~ 770 (4,730)
15,500 1 '32~
500 _i!.t.(JOOL
$2~4~517 $(3,~~6)
Employee Services -l~,t~.747 is recOOliN;WJeu for s'taff1ng this subprogram. The fncreas~ of $1,259 r•f1eets.
changes made in the regu'ar ind temporary c::ompe.nutiQn pl~n$. · ·
' '
Technical Services -i13,7.'l.Q. ls r~ccrrmended to provide the foll~1tng: $9,770 for unlforiMd s\"!curlty
at the Mtmtclpal Service Center and $1i,OOO for \'tlndow cleaning at aU City feciHt!es,
Suppiies-$15,,2,00 Is recommended for the pur.chue of Janitorial supplle~ such ~u paper product%~ 50IPIS,
cleaners and waxes. The rncrease of $1J325 reflects higher prices for paper goods and aaditlonal mat•rl•h
needed to cle~1 th~ Civic Center garage.
Equipment Purchase & Rent -$500 Is rec()lnmended for the replacement of a vacuum c-leaner •
....__-----~----·---_...;_, 1978·79 ANNI.Ml BUDGET ·------.... ~-----151 • •
e • CITY OF rAlO AllO -
BUOGET ANO STAFF SERVICES DEPAI\THENT
BU H.D I tlG HA H:TCNlHH':E D l V l Sf ON
Actunl Adopted Changes Adjusted Proposed Sncrease Perc:ent
o:POID i TU!1ES GY (SUIJ}PP.OGRAH _1976-77 1077_:1~ To Date ~77-78 _J.2z8-79. J.Qc~r..~s~) fhan9~~ ---
[!r,p 1 oyne s,~n ;n·"t-~i----~-$147,955 $151,143 $ l! 1 766 $155~909 $ L57, 126 $ 1 ~z p • 1 ' %
AJ~! n 1 s tr<Jt ion r.. Gencrd! n,870 2J.157l 23,571 21~, 979 1~408 6.0
Repair & Consuuc..ti0n 2B2)S81 268,182 15~902 284 t 0811 Z70,6o4 (1),480} ( ll, 8)
Maintenance & Ope rat ion 239;604 23/,260 10, l10 3 2~7.663 244 ,sn ( 3~146) ( .1..3)
Traffic & SJfety _8.~~25 -----··-----
T1)T:\L EXPEtlD i TURES r06,;J35 680,156 31 '071 nt ,£27 697r226 ( lll ,00 1} ~.0)
EXPENDITUHES BY OBJECt'
Emp I oye;-servTces·--549 ''•15 53~,651 25,571 560,222 !)61, g 16 1,694 • 1
Technical Services f:/l} 2 7f. 62,000 s.soo 67,500 61,610 ( 5,890) ( 8./)
Supplies 24t0~7 16,875 16~975 17' 700 825 4.9
~Ia te ria 1 s 91.283 6115 30 61,530 53,500 ( 8~030) (13.1)
Equipment Purchase S Rent. 8 ~ 119:1 3,500 3~500 1 ~ 000 (2~500) (71. 4)
Geilc-ral Expsnse 3,410 1,600 1, 600 1,500 L 1 CO) M TOTAL EXPENDITURES ~-106: 935 68o, 156 ---· 697 9226 T11t ,oo u 31 ,071 711,227 0
Service$ from Oth~r Depart5ents _lt4~69~ _103,6]2 _j2 ,016/ .'.101 ,656. 108.390 6,73L ~.6
~ .. -·-
TOTAL COSTS 821,626 783,828 29,055 812.88) 805$616 c 7 ,267} ( .9)
fiNANCING
Oep.:artmeii't Revenue 885 1,000 1,000 1 ~000
Services to Other Departments 69-6,574 .613r8~9 37,378 711,227 712 ,2~2 1,015 • 1
Prior Year Encumbrance$ !7 ,85 i
General ·;~evenue 106t )1_§. 108,979 ~ll1.t' , ~oc, 656 92,.37~ (_ lq282l. l8.2}.
I TOTAL COSTS $821~626-$783,828 $29,05.5 $112 J 88,~ &oS,6H~ $ (. 7 J267l (_ .,) '
•
--" ----------.----1978 .. 79 ANNJAl &OOGET -------~-------~
....._--~-------------19'78·79 ANNUAl DWGET --·-----~---------153
•
• • ----------------CiTY OF PAlOJLTO ----------=---------...
/" 8UOGET AtiO STAFF SERVICES OEPMTm:HT
fmployee Bemeft::s
P..dndnistratlon & General
Repair & Construction
Maintenance & Operations
TOTAL PERSON YEARS ___.. __ _,
EMPLOYEE SERVICES
AVERAGE COST/PERSON YEAR
. Actu~l
.1976-77
4. 72
.84
9.63
}5 '0 ...:____.:_! __
30, l!9
$5~9' 11}5
$ 18,01:0
BU I Ltlt ~ HAl HTOtAHCt D iY IS I ON
Adopted
-~177 .. :)'8
4.?2
.8~
9.51l
i6.67
31.77
i534,65l
$ 16,829
Changes
To Date ------
$25' 57'
$ 805
Adjusted
i977-J.!
4,n.
.84
9.54
16 ~§]_
3!. 77
$5oo, 222
s 1],63~
Proposed
-~~9~79,
~.72
.84
9.5~
16.6~
31 '79
$56 t.s i6
$ 17 ~676
1ncrease
J:.Q.ecrease)
.02 . -
.02
$l ,6~.1;
$ 4·~ "
......_------------1971·79 ANML4.. 8UDGEf --------------)5q
----------------~-------------------------..__ ____________________ ...,~
.-----------------CITY OF I'AlOil.TO ------------------........._
MeET AMI STAff SERVICES tEPARntEMT
EQUI,H€NT HAiNTE~~~E DIVISION
J178~i!._~Q..3JlY.LCE l£\I'EL .. Exp(\nd I tv.r~s of 1~lL! 993 are rec\){':'fr.endeJ for too I !:l78~r; ft ~cit l year. ThIs
1:; an Increase of $21,319 over the current year. Ovcral I, service levbls l'lli l I !ncr~a$e In 1978-79 lr. t.h~ areu
of lo~;s .controL A ~lotor Equlprrrent nechank posltlon is req1Jest:~d to provid~ nec~~sary rnovrces to fully tm~
plem-;;:nt the new vehicle safety lnsp~ct!on program. Thlcs program 'I'N•s developed a.s a res\llt of lmpl~rit~tlon
of the Loss Controi Progrmn in the Jlersonne~ i.lt,p;utment In 1977-7~. The Equ~pment M•dnten~ce sub:prejraat pro~
vldes ma1rn:enance services for the entire R10torized f1ect for the City and provides fer U':-e pu.rchue cf new
and repl.il{:ernent vehicles .nnd motorized f:quipment before they le<~oJ to Increased O:'erating aflQ MalntenJn.r.a c<ats.
f1DM!Hi )TRAT!ON AtiO GEtlERAL SUSPROC:RAM
~·----
Pl.RPOSE/GOAL M To develop and admln!.'.H~r a,, adequate malnteno1n~t! program to protect the Clty 1 s $3 11!Jlion in~
ve:.tment In 316 pieces of motor!z.~J equipment.
OESC~PTION-The Admlr.istnHl,on iinJ Gener•d subprogr•n1 providas m.-nag~men-. of t'he ~nidpil 9-ilri~ for the
lllillntenancc and rep~lr of iidl City-owned mobilE\ and/or l'll()torlzecl equlp~ent and provicH!s ewftersht~ responsU•I-
1 tty for ;ll murdc!pa1 mob I)~ equl~nt includi09 iUI.:.Ot*lbf Jes~ trucks~ construct!~ equi,.nt, and pu~; fc
safety yeh I c l es. Accomp 11 shments during 1977-78 I nt;. I ude de¥e lopNn t an~ h1~p I Men tilt ion of -. cOMprehtms I ve
vehlc.h~ safety tnspectfon and accident analysis prograftiiJ and \ievelopo::~nt of a defen,lve drlver training prosr•.
$19,53/ Is recommended for the 1978-79 fiscal year. !his Is a decrease $(5.712) fr0111 the current year. In
1978-79 plans are to provide defenstve driving tnstructloo to 550 City eMpioye•s and ~o contir.ue instruction
of the formal apprentice prosram.
OBJt:.CTIVES
t. To reduce ga~c?llne consumption of as::.lgned vehlclos by S% (127 gallons).
2. To complete 3~792 vehicle safety Inspections.
3. To ,providE:: d2fenslve drivlno Instruction to 550 City employees.
'•· To reduce vehicle accidents by 20%.
'-·--~-""'!'""'-'-------1978-79 ANM.JAt. BWGET -------------~Lr; • •
• ~ ... ~ • • • • p • • "' • f ~~ • -•• ! • .: • : • .._ . • • .. • ~ .. ~ '' • • . -!-', ·, • ! • • • • ~ • .. i, ,.__.
-----------------CITYOFPAlOA.TO ---~--------:--------
ADMIN I STRAT f ON ANO GEtiERl~l.
PERFORMANCE MEASURES -.... _.._.
~lumber of v~h'.:;;i,..;, resoonslble for
Number of vehicle safety fn!pect~ons
Number of employees trainrd In
defensive drfvlng sktlls
Number of ga\ ions of gasoline consllned
~ reduction In gas consumption
% reduction in vehicle accident~
BUDGET AHD STAFF SERVICES i)EPAAntftiT
£'QU t PHENT HA I HTE»AUtE 0! VIS i ~~
Actual
·1 o·1L~ .... 5
• .' I ' I
311
Ac t1.1~ 1
~75:]6
3t5
Actuai
l976-71
315
2,6!\)
Targ~t
))J7-7B
3H)
Target
. !..2.78-79
316
3, 7,2
550
2,~19
5t
20t
SERVICE LEVEL CIIANGE--A decre_,.se $(5~7!2) fs rocomtO~d for 1978-7,. Thl$ decroue !s I:Ne !ar~h/ to the re""
duce.d need for au ts ide renh 1 of equl ~nt and v~hh; !es. fu H l~~p 1 ea.ent~t I on of th~ loss Control ,-r-~r• wn 1
reflect lncree1scd service levels In the areas of EH5fenslYe~ dr.lvlng ln~t:ructlon, •cclU.nl analysis, ..W veh!cle
safety Inspections.
·----·-1971 .. 19 ANNJ,t..IUDGEl-----------
----------------CITY OF PALO AlTO---------··-------...
ADH Ill! STRATI OH AND GEU£RAL
_;_XPEtiDJ.I~~RE sum~A~·---
Employee 5etv;ces
Technfca1 Services
Supp! I es
Equipment Purchase & Rent
Ge11era 1 Expense
Total Ex~enditu:es
EXPFNDITURE ANALYSIS
DU8GE.T ,\tJD STAFF SERVICES DI::PARTMtHT
EQU i P11EtiT MAWTENAUCE 0 IV IS l ON
Actual .A.dJ us ted Propos£ld
i976-'JZ. 1977-78 J278-:79
$ 8,603 $iO~LJ49 $11 ~OB7
800
15.2 300 150
9,729 l2.:600 6~000
3.006 _......._._ ~1?900 l! 50Q.
$.:n ~ 1190 $25~249 $19)357
Employee ServiceS'---llL...o!l ~s reccnxnencJod for staffing t.hh subptogram.
tncrease
(Decrease) ~-·~-· -'-
$ 638
80C
( 150)
(6t600)
-{ ~1)!)\
. ~-/-
$(5,712}
Technical SP.rv!ces-$BOO Is recomme1 jed to prc>vlde fn·Hn\cUon and tratlling ln sp~da;lzed fJeldz. for ~t~
Dlvh: lone 1 pers.onneJ.--·
Supp1 ~es -i!2Q ls recorrmendet..l f"r the purchase of mhcellancous office operating suppl fe!i.
Equipment Pua:chc1se & Rent-$~,0Q.Q. Js recOIMler.dE';d to provhie the following: $),000 for re~tiK ... nt of a
surpll1s WWI1 arc \velder; and ),000 for c ... tslde rental of equfpn)f;nt a,nd ·<Vehicles when City units 1re d.:lwn
for repa:r.
General Expen:se-$1,500 Is recommended to cover estimated Insurance costs •
....._~--------------1978 .. 79 ANNUAl BUDGET-----~---------...-. 157 • •
,-
• ---------------CITY OF PALO ALTO-,---------------
BUDGET AHO STAFF SERVICES DEPAftTHENT
EQUIPMENT t1A I NTENANCE D IV lSI ON
HAIHTENMICE AND OP\:RATION SUBPROGAAM .... __ _.... ------
PURPOSE/GOAL-To m~n!mfze dO'vmtlme, maximize ut!l[zatlon <.~nd safety of equlpmant and l:'eh!ch~$1 and conform
to envlro!UThental regu~at!on$.
DESCRIPTION-The M~lrrt~nance and Operation subprogram Is responsible for the roo{~tenan~;e Mld n~pair of the
Clty•s 316 veh~cl~s and motorized equipment. These actlvltres rnclude repairs and overhauls of ~10tors, brake
systems, transmissions, hydraultc components; body and fender repairs; reflnt~htng; ~dif!c~tt(~'~ and ~1teratlo~nl.
Accompi ishments d'.Jr{ng the current year include the establl5hrnent of a vehicle maintenance 11 f~er~b,ack 11 ~yst~m
\'>'hlch prolides tlmelv and detailed 1nfor~tlon regarding rep<~lr status, and the ~nftlatlon of;;{ conc~rtt~d
mechanic:; tralnln9 program. To date~ 12 mechanics have dt::voted 41~ person hours t0Wards lncr~ulng sklll levets,
$562,37J Is recommended far the 1979~79 fiscal year. Thls is an Increase of $!5,656 over th~ current y6ar.
19iB-79~ this subprogram wlli d!rect lts effo:·r!:~ towards the Clty 1 s n~w Loss Control Program wtth full im·
plementQtion of the vehicle safety Inspection program.
OBJECTIVES
~ To provide on-the-job training opportunltles for apprentice mechanic wh!~h will result !n attal~nt of
journey~person level proftci~ncy by 1981.
2. To ensure zero loss tlme ~ccldents caused by Improperly maintained vehicles.
3. T-o assure report~d vehtcle safety deflclencl.ss ar~ corre;.;ted wfthln five work chlys.
lt. To ma!ntafn 97% average for fleet evalla~!llty,
5. To maintain maintenance costs at $.20 per ~~le/hour of motorized un~t ~ration.
.......... --~-~--------1978 .. 7t:'1 .MNJAt IOOGET ---~-----,-------
I
I
i
!
I
------------~----------------------------
---CITY OF PALO ALTO---------~
DUOGET AUD STAFF SERVICES DEPARTt~"T
EQU I PHENT HAIIITEtiAIICE Dl VIS ( OU
MAINTEIIAHCE AND OPERlHiOU
,tEBFDR~L&,MJ1Bf~.--~
Number of vehicles ma!ntatned
Number of f I eet miles t rave 1 ed
Gal Ions of fuel used
%of scheduled repatrs
% (.lf br'eakdovm. r,~palrs
%of safety defects corrected within five days
11a in tf . .m~nc.;: costs per ml h:/hour
Average percentaJe of fleet avallabll~ty.
Actual
1974~ 7:?_
311
69%
31%
.Actua 1
li'Z.:?..:2i
315
63%
37%
96%
Actual
.19}_€: .. : 7 7
315
2,168,513
285,~10
61%
39%
97%
Target
l~l?~I~
316
.2t000,000
23~~~92
65%
35%
$.20
97%
Target
l9?B-79
316
2~000,000
234~~92
65%
35%
90%
$.20
97%
SERVICE l.EifEL CHANGE" An Increase of $1$,656 Is recQmmencled fm· 1!378~79. This lncrease will provld~ for an
additior.<~l mechanic lo carry out the .act!vlttes of the vehicle l~spectlon program., ofh•t by ..;acreased overtime
holJts~ and an In rease In the purchelse· of auto part~ and gasoi tne. The same hlgh level of service wl\1 continue.
with an Increase In the area of loss 'ontrol for speedy correction of vehicle safety defects.
~ ·. \
I
)
------------------------~ -----~--------------197B·79 ANNUAl BUDGET 159 •
• ••
------------------CITY OF PALO ALTO-----------------...
MAINTENANCE AND OPERATION
EXPENDITURE SUI~N~RJ ~-
Emp1oyee Services
Professional Services
Technical Services
Suppl 1-es
Haterials
Equipment Purch~se & Rent
Ger.eral Expense
Total Expend!t~res
BUDGET AtW STAFF SERVICES Df.PARTMEtiT
f.QU I PMEUT MA I NTfNAttCE DIVIS IOU
Actual
1976-]l
$168,181
49~3~6
19Bt737
99;367
1 ,857 __ 2t21
$517,750
Adjusted
l211.:J.iL.
$l951078
3,500
~0,~25
2 i 2' 164
95,250
300
$5~6,7 17
Proposed
1973 ... L~-
$203,509
49~1100
209,16~
100,1 .. J
.. _J!J.Q.
$562,373
Increase
J.Q.~crea se)
$ 8, ltJl
(3~500}
-·, 975
(3 ~000)
4.750
I EXPENDITURE ANALYSIS I E1_11ployee Services -il.O.b~0.2, is recoooended fo.r staffing this subprogram. The fntrease of $8,431 is eiUo to
a request for an additional Hotor Equipment Hechanic to provide r~sources for the new v~hicl~ safety 1n~pcct1on
program, and offs~~;t by a redt.lc:tion fn ovcrtl~ salaries.
Yech.nlcal Services -,ill9t4.2.Q. I~ recommended to provide the fo1lowfng~· $At~~OO .for annW~i Inspection and testing
of all CJty aerial equipment ~s required by CAL-OSHA; $40,000 for major ;,~~dent repairs, eq~lpment mc4Jflcatlon 'I·
and alteratlot1S and repairs to specialized equfp111ent components; and $5,000 for refinishing th41 gara,. floor
with a chemical resistant urethane 'oatfng to wlthstend the corrosfve eff~cts of. solvents and battery a~l~, an~ ·
to i ncre~se lllumf na.t I on in l'WO• kIng areas. · ·
Suppll'{:s -$209.L16~ Is reconmended to provide the following: $179~ ~£4 for the purchue of motor fuel; $2a000
for replacement o.f drill motors, dr.11~ . .anu lathe bits; and $28,000 for tire and b.attery f.t.p1l.'ce-.nts.
Materials-$1002000 fs recoomended forth~ purcha!ie of new and replacem.:nt parts for the entire 110torf%ed ''••t~
General Expense -UO,Q.. fs recrJil'm<ended for tra.n~portat:fon and drayage outs for semUng various lta.s to v•Miorl
for re_pairs •
...._,--------------1978·79 ANNUAL BUDGET
.. • -_, • ~ • • • • v ' • • • • ~ • • • • • • •• • • • • ' •• ' • • • : 0 • • • ~ .. • • • 1' • , -: : ' ~--. • • • • ' -• •
(---------------CJNOF~.~-------------~
BUDGET AHG STAfF SERVICES tEfARTHENT
EQU I P~N'f MA! ~TE)l!AAC£ fH.V IS I ON
I _E.g~ I ~HENT REP~~ENT SIJ~!.9~
f..LLRPQ.illE_QJ."U:_-To ~~~et: the opcratlonai needs of City depan~oonts ~"'hlie mfrdmiztng th~ capft~l frtVI!Uit~M-nt.
_DES~~iPTL?.ti" The Equipment Replacement s•.:i..progr.am provides for the replaceMent of ~·ehlcle! INfor~ th~y lead
to increased operating and mi!lntenanc~ cost5 and ck~wnt!roo. [Juring the current yeir, :ipeclffcatlori w;cn~
wrl tten and bids received for 32 vehicles authorized f~r replacement.
$265~00 Is recomme.nded for the 197B-79 flscal year. Thl~ is an rncre~se of $l~~929 over ttle current y~;er.
Tn-197~79, replacement of 21 vehicles ls requested.
OBJECTIVES
~To.rerdace vehicles before they lead to Increased operating and maintenance coH!l anti downtlmr2.
2. To kc;p <:\breast with nP.w vehlcle developmer1ts and designs.
EQIJiPMENT REPLACEMENT
PERFORMANCE HEASURES
Actual
t97lt-75
Acturtl
1975-76
Actual
1976-77
Target
1977-78
Target
1978-7~
NL~ber of vehicles replaced 26 ~5 16 32 21
SERVICE LEVEL CHANGE .. An lncrea$.e of $~,929 Is reco~nded for i978 ... 79. This lnere•s• 1s due to tt.. high
Tn7Tatlonary ,trend tr. nK"tor vehicles and eG\..\l~nt. Continuation of the Halnstem Vehlcl~ Maintenance Reporting
System will keep the Dfvi~!on Informed of maintenance expense per vehicle an~ tot•1 cost of ownershi~.
• 1978·79 ANNUAL 6UDG£T ----------------161 •
• •••
/ BUOGET AND STAFF SERVICES DEPARTHENT .
~~~~~~~~~---~---~~~--CINOF~~AUO~~~~~~~~~~~~~~~~
( EQ,U I P~tEtH HA ltiTEtiANC E 0 IV i S I ON
1· EQU I PtiEilT REPlf'.CEHEUT
J· EXPENDITURE SU~HARY
Technical Services
Equirr:-ent Purc.ha~e & flent
General Expen~e
To till Exper1d i tures
EXPENDITURE ANALYSIS
------~
Actual
L976~J.l
$ t z '1107
119,066
11
$131,484
Adjusted
1977-78
$ 9,300
251,371
$260,67!
Propo~,ed
1978-79
$ 9,800
255,800
$265,60(1
increase
(De~~~.L
$ 500
4,~29
$4,929
Techrdcal S;:,;rvlces "lilOOO [s reconmenclad for contlnu~tfr.m of tha t\aimztom cornputer program. The lncraa$e
of $5CO !s due ta an lncre~se ~h contr~ct pr!ce.
E~ulpment Purchase & Rant-$255 1.f!Q..Q. is re.~ommended for the replacemcmt of 21 vehicles. The tncrease of
$4;1129 is du~ to coH tnfl.ntlon vf motorized equipment·.
..__ ______________ 1978..,79 .ANNUAl etJOGEr--------'-'· ... _./
162
.. C lTV Of PAlO AlTO
IOOGET AUO STMF SERVICES OEPARTKf.HT
EQU I PM£H T MA H!TEHAUC E DOJlS ION
Actual Adopted Chan gas AdjuU~d Propoul!t lncreutt Percent
.~~ P E ! W I T U R E s._q_"t_ _ _illm) P R 0 G IW4 FrJ6~ll l977-78n To Date 1977~78, .J.97~::12. Jpcu;rease) f. hang~ ··-~ -
r Errp loyee 8enef I ts $ 71 ,252 $71,972. $ 2,065 $ 74,,037 $ 80 ,48J $ 6 .~4' 8.7%
I f\d ... .tnistr<.>tion r, Genera\ 2 i ~~90 25 ~ 2.li9 2S, 2if9 19~537 ( 5,712) (22,6)
r'la l n t ~nance r;, Cpuution 51'?' '/50 537,342 9,375 S~6~7i7 562,373 l . 656' 2.9 I ~' F.qt! i p:.1ent Rr.plac~ment J]._L,484 217,500 ''3 ~.!1! _260, 671 ~65 160~J J; 929'. 1.9 -~--, .
TOT/:O..L E.XPEtlOlTU~ES 741 ,976 852,063 54~611 906.674 ·9'27 ,993 :; l .3 19 2.4
EXPENDiTURES BY OGJECT -·----'-·--. ... -----... .. Emp LJyee Serv l ce~ 248,036 268,l2ll ll ,it~O 279~S64 2.95,079 15,515 5.5
Professional Sent~ ce:1 3,500 3,500 ( 3 ~500) (loo.o)
TF.:ch·a i cal Services 6l,754 Jt9 '725 li9 '72.5 60,000 HJ) 275 20.7
Supplies l90,089 212,4611 212 0 ~6'' 209,31~ ( 3' j 50) t 1.5)
H<lterials 99,366 95,2~0 95.,25(J 100,000 { ~~ '750) s.o
Equipment Pwrcha~e & Rent 130,652 220,000 4~ t I 71 263,971 261,800 ( 2,171.) ( .8)
General f.xp~n-se 3t279 2,200 . ~J. 2 200 J ,Boo { ~00} ( 18.2)
TOTAL EXP(NO l TORE'S 74i ;971..' ~52, D63 5tt,61T 906,67i 927,993 2l,319 2.4
Services from Other Departments ~.!~~052._ 82,322 _569 .J?..Jl'l 8"1.t.?ll L\l.J7o) ( _1,7)
TOTAL COSTS 836,032 934~385 55,180 98,,565 1,009,514 19,949 2.0
FltiANC!UG
Oepaitment Revenue 3 ~6.19 2,000 211000 lf.ooo 2,000 100.0
ServTces to Other D~partments 731 t 844 843 J ?itO· 29.363 sn ~ 1o3 935,313 62,lH1 7. ~
Prior Year Encumbrances (37,699) ltJ, V71 ~3' 171 (Jt), 171) (JM.,)
Gl!neral Revl!nue 138.248 88 '6115 (!?,35~) 71 t~91, 70,201 CJil90) ( 1.5) -----:-·....-
TOTAL COSTS $836,032 $93'• ,365 $55,180 .$989,565 $1,009,5!~ $~9,9~9 2.0%
-----------·----.--1978-79 ANNUAl DUOGET ·-----.,.--..---·----------163 • •
• • • ' -: --., .' ••• •• .: .•, 0 • ••• ;." '' { • : • • •• • ..... -•••• •••• • -•• •
• • C tTY OF PAlO ALTO
BOOGET NIO STAFF SE~~·tC(S DEPARTMENT
EQU t Plifi!T HA I HTEt"~E OiV IS ION
Actual Adopted Changl!s Adjust~d Proposed Increase ,, NlTHORIZED POSITIONS 1976-77 12.71.:1§. To Date _!9.V~78 _ill8-72 (Dec~l -----
li Supervlsor, Equij~ier.t
Hair.tei1ance l. l. L L
I·
G~ner-:11 Clerk A 1' L i. L
Hotor Equipment Mechanic 7. 8. 8. '· 1 •
1 Hot or Equ i i)'Tl.ent H-~char.! c-L~ad l, L 1. L
Auto Service Mechanic "' '-· i. L 1.
Auto ~erviceperson I I 1. i. I • .. ...,. __ .,.._
TOTAL REGULAR POSITIOHS 13. J3. 13. 1~. 1.
-~
TE~lPORAI\Y AND OVERT I HE
Tempor<1ry .67 ,,7 ·'7 ·'' .0 I
Overt irw .ss .75 .15 .5 {. 2·5)
TOTAL TEMPORARY & OVERTtME L22 l. ~2 1.1t2 1.18 (.24)
TOTAl PERSON YEARS ·lit. 22 1~.42 --1~~~2 15. '8 • .]i
ALLOCATION BY {~VS) PROOfUVt
fmpioy~~ Benefits 2.08 :. 2.~8 2.08 2'.2Jt • 16
Admfn!s~ration S Gener~l . ~~ .... ,8,. ,. .
•• 1
Maintenance i Op~ratlons 11.~ 11.5 1L5 1" \ 10 ·~---.,._
TOTAl PERSON Y!ARS 14.22 1~.~2 1.\.~2 JS. ll .76
EMPLOYEE SERYICES $2~8,036 $268,12~ $11 'ltJM:a $27,,564 $1'St07' $15 ~,5~ 5·
AVERAGE CCST/FERSON YEAR $ 17,4~3 $ H1,S9~ $ 7,] $ 19,387 $ 1,,~3, $ 52
"---·"------------·--1978·79 AhMJ,4. ll.I)G.cT --------------
-
---------------CITYOFPALOAJO -----~-----------.....
&.OOGET !\HI STAFF SERVICES DEPARTMENT
REAL ESTATE DIVISION
1970-79 PROGRAM AND SERVICE LEVEL -Expendftures of $34 2 623 are reco~nded for the l97B··7' ffscal year. This
fs a decrease f0~277) from the current year. The Re;:d Estate Division has been divided Into seve:ral new sub
programs next year to dlve .11'Dre detc)lled accowr,t of th~ Division's varlo1Js actlvitJes. The Otvlshm provides
~cquisltiQn gnd n~lot~.:Jt!on assistance services to other City d{:'.partments, property management of CHy-O"vomed
prop~rty~ lease. :ron:to>ing of property iiOt c:r.;ned by the City, and valuatfo1. servlces for project p)anntng and
acqulsltlon disposition of property rights as requested by City departments. The Division f5 proposing fees
for next year to co·1er costs incurred for pfocr:ss.ing of real estAte documents requested by private parties which
do not Jlrectly benefit the City, but have no advers~ l~pact to City Interests. Cler!ca1 suppo!·t for the
Dlvlslon of Rea) E~tate is provided by the Dudget and Rc~ource Analysis Division.
ADHf HI STRATI ON A~lO GENERAL SUBPROGRAM
:PURPOSE/GOAl. -T."' provh:'e general ?.dmlnlstrutive sc.r.,..lces and suprort to all the R~al Estate Otvfslon SBhpro-
9 rams,
OEf.CRIPTION -The Administration and Gener.d subprogrc:1m provides ne~e~sary support to carry out ~he &cttvltles
and o~j ect i ves of the other Real Estate IH vIs! on subprograms In the form of a ami n htrat§on of senl'f c:e c:ontrac:U,
title and escrow ser~Jces, and maintenance of the P!vtsfon•s r~~l estate records. At~llshMentt during the
current year Include reorganizing the Olvlsion into several new subprograms to reflect the various real estate
activities, and tho development of a new recor.ds flHnn and monitoring system to aid in ~tetter retrieval and
retention of real estate records.
$11,644 is recommended for the 19?8-79 fiscal yaar. This 15 a decrease $(16,995) due largely to: 1) ttme
r~allocatlon for the Administrator of Real Property ~o newly ereated subprograms and 2) a redistribution of
funds for Professional Services among the newly created $ubprograms. Plans for 1978-79 Include a maintenance
of on-going actlvlttes and the .lmpleme:ntatioo of the records filing system which will greatly benefit the
Division and other Cl ty departments which use real estate 5~r·Jices.
OBJECTIVES r:-To systematically analyze required re.al estate ~;t!'ocedures amd trnpler;ent Improved procedure-s. where possible.
2. To update ~he :;lty 1 s Relocation Assistance Program to conform to State and Federal guidelines.
To maintain records of alJ curre11t Cit)' real estate transaction$ and update selected lllstol"lcal records.
'---------------··-1976·79 ANt-A.&Al BOOGET · 165 • • n I
..--------------------------~~------·--------·--------· • • --------CITY Of r/.i ... O ALTO---------·----~-----..
BUOGf'T AtiD STAFF SE.RV ICES DEPARTitENT
REAL ESTATE OIV:SION
ADN IH I STRATI Otl ArlO GEJifnAL
PERFORI1ANCE MF.A~~~·--
Number of real estate transnctlons
recorded in Real Estate Divl!>lon
Number of up-dates ta C!ty 1 s Relocation
Assistanc~ Program
Comptstion of analysl!i of re~1 estate
systems and procedu,·es
Actual
1~711~75
ft.c tua l
.l.;L75:l?..
Actual
1976-77
Target
1977-78
Target
1978~11
50
1
SEHVICE LEVEL CIIANGE-A dec;rea5e ${16,995) l5 rcccm'!'!end~d for 1978-79. This dacrea~e Is d~e to the reallocutlon
of resources and materi'lls. to ne\-tly created S\.{,progr~'l'ls that :'lOre accurately reflect the activities of the
Division. The Admlnlstratk:m and General subprogram will provide & more supportlve a~ld GOOrdinatlng role ~roong
subprograms rn 1978-79.
---------~------1978-79 ANNJAl kDGfi ___ _, __ , ______ ~----
166
i i
----------------CiTVOF PA!.OATO ----------------
ADMINISTRATIOU AND GEUERAL
£~PEND l_l~;.;.R~V:-.--
Employee Servlces
Prof~sslonal Services·
Techn k~ 1 ~e.rv Ic-es
Supf-'1 !es
General f.;:pense
Total Expenditures
EXPEtlD I TURE ANAl VS IS
tUOGET A»> STAFf SE~YtC£S t'P~T»i'NT
ftEAt f.ST.~TE 0 tV IS JOO
Actual Adjusted Propos~d
.!lli:li l977~)P:_ 1978~7~
$ 490 $1~),239 $ 8~ /04
750 7~000
150
78 200 540
3,082 2,200 ... 2,250
$4,1100 $28,63~ $1 j ,61;1.,
I rH;rene
.fp~crea~e)
${101535)
( 7JOOO)
150
340
50
$(16,995)
Employee Services'= '$8,701~ [s r~commenJed for regular personM.l t'esources to carry out the objectlves of thh
subprogram. Staffing has decretlscd due toil reilliocatlon of the A.Jmirdstrator 1 s time among other ~ubprograros.
Tt:chnlcal Services-$150 Is recomnwmde~ for photographic. fll• proce:sslng and adverthfng wHh regard to
sales of surplus propertY.
Supplies M .$_5_~~~-is reco!Tl-nended to prov!de oeneral office operating suppHtis for the Dlvislon. pur~ase of
N.~.R. paper for blllln9 invo-lc~s reqlllred for new real estate fees, and to e:~it<ibl ish a Real E'lt.ate Division
l.ibrary.
General Expense .... ll,25CJ ~s recommended for ln$ur•n~e costs estl~~:.ated.at $1,500, ~-r~hlp In professional
associations of $300. an"d funds of $lt50 to provfde fer uaff attendanc& at prof~sslonai real estate seminars
and conferences. ·
~--·-------------1m~9M~~u-------------~ •• • 167
• • __________ _._ __ ..,....._....,_ ___ CtlY OF PAtOAUO -----------------
BUDGE! AAO STAFF SERVICES GEPA.ATm:~T
REAL ESTATE DIYJSiOW
P~OPFRTY HANAGE!-lENT $UBPfWGPJ\M
... . ---.....----~
fURPOS~..Q£1k -'fo manage C lty-m•J'r-::d t&:;;: 1 estate through th~ deve l oprnent of revenue l ea$es, grants of ea-s!}~
ments, anrl sa~es cf surplw; prcperL'h nncl tu acquire and manage leases of pro.perty not owned by th~ Cit·,'~
but desired for City use.
lliE.!.fl.!.Qt!. -The Property Hanagemen t subp rogr<Jm pro vi des profession a} m<lni~gernen t of ttv~ C; ty 1 s real est a h
and lease acqulsition af property not owned by the City. These actlvltle$ ln~lud~ the sale of surplu~ pro·
pcrt-y, Interim man~gement of propert~/ acqutred for use by other City departments. 3nd p,·t"pMr<;tlon~ solldtatlo.n.
and adm!nlstr~tion of c.~;ncesston agreement$.
$4,435 ls recommt~nded for 1978-79, This Is a newly c:reated subprogram ~nd In 1978-79 proparty f!lar"":~~:-ment
re!'>pon!ilbll hies wi 11 be expanded to lncturJe document preparation of requests for proposals and leases,
and lease nX>n I tor I rg. The Property Management subprogram proposes now fee:; for proc~ss. J r.g rea t .,state docu~
ments which, whll~ not directly benefiting the City, have no adver.s~ l!f~Fact to City tnt~rests. The pro;;~r!i~d
fees would cover lncnrred costs for preparing and proce$S!ng requests by pdvate parties such as easeJPent
vacations and conveyance,., of rights to encroach onto Cl ty-owned 1and.
ODJECTIVES
1. To develop and so} tt::Jt bids for concession leases, and admfnlst\:.r revenue agreen.ents wfth outside entitles,
and w!thln 90% of the time wlthfn project deadline.
2. To provlde lntertm property manag~ment for early-acquJ red properties untH Meded by the reque~tfng depart ..
:.tent with less than 10% of the units reqJulring a default notlc.e ..
3. To convey rights to Ci ty .. owned real as tate no. longer needed by the City t-Jlthtn st:tt t!illor.ttu of the property
being dectared surpius.
If. To acquire and adm.Jnlster i~ases for f~ciHtle$ required by City chpart-.-,u Wl(j CJWna4 by other$,
5. To provide cost-effectivo feasfbJitty studies and other research as reqoo$tfJd •'f Cfty dep.~~rtMnt$ •
.......... ·-------~--------·------1970 ·i-9 ANNU4. BlDGET -----------
. ,~ .. ,..; . .,·.,·; -;, ~-···· ,. . . .. ' . . ~--~... ----,··
_________ .....;._._ ______ CITY OF PAlO AlTO--------------~
B®GET AHD STAFF SERVjCES DEPMT»fNT
AEAL ESTATE DtVJSION
PROPERTY ~iANAGEHENT
fEBEQ.~ HEA..§.I.lllE~-
Ni .. Hr1b1~r of requests for proposah {bid
package, lease, flyers) prepared for
revenue le~se projects
Number of t nter i m unIts rP.anaged pend I r,g
need of prop~rty for proposed project by
requesting department
Number of aurplus p~rcels sold
Number of easements granted
Number of l cases nag ott a ted
I lumber of feas I b t I ity studies prepared for other CIty
departments
%of requests for propos.?lls marketed and b·lds
received on or prior to project dcadlln~
~of interim units managed 110t requiring tssuance of
default not(ce or other legal action
% t)f surplus parcels sold within 6 nx:mths of being
declared ~urplus
%of easements gr~nted/vacated wtthfn 6 months
of request~
%of leases negot!~ted by requesting dep~rtmant's
d~i'ldl rne
%of feasibility studies compJ~ted by requesting
department's deadline
Actual
197~-75
J'i.c t ua 1
1975-76
Actual
1~76-V.
Targtt
1.~77~ 73
Targtt
197!-72
lO
3
11
6
5
90%
90t
90,
llR,VICf LEVEL CHANGE-$4,435 Is reeQmnended for thh newly created subprograM. n~h level of funding '"'ill
provide resources for greater Involvement in concession plannir'!g whero leasing Is probable and In preparation
of ·common property management docwoonu. Res~~lr.ce!i tl11 J aho be used to perfoM feasltl1 hy studies &.!l:J other
economic real estate studies.
-.... _ _,__ _____ ,__;,___ 1978 .. 79 ANNUAl BUDGET---------------
• • 169
• • C-~·~~~~~~~~~~~~~-CIN~~~~--~~~~~~~~~~~~~
BUDGET Nm STAff SERVICES DEPARTMENT
REAL ESTATE OIVISIOH
PROPERTY MAtiAGEMENT
.~-X.Pf:li.Q I Tld_R~ jUMM.ARJ'.
Actual Adjusted Propo~ed Inc rea~~
Employee Services
Professtona1 Services
Supplies
Total Expenditures
f.XPEIIOI'rUr\E NIALVSiS
1976~77 --1971-78
$2 '1!97
-~11
$2 s 510
1978'"79 (De~r~asl!!) ___ 300000 __ .............
$3,435 $3 ~'~ 35
1~000 llOOO ___ ,, -.-.--
. $4t~35 $4,~35
Empio")ee Serv"tces-$3.435 Ia recorranended for regular staffing of .15 person yaars of the Adlltnistratu~,
Rea 1 Property,
Professional Services-il,,OOO Is reconwnended for outside service~ to pro·ilde title searc.~es and pr~pare
title reports.
ACgUlStTIOU SERV§CES $!JB~RO~
fl.!RPOtiE/GOAL_ .. To· provide reC!l estate acquhltlon and r~locatloo assistance Stlr/ICfl<& necessary for pubi~c
project~ u requested by C tty depart~~nts. ·
.QH£.RIPTION-The Acquisition Services subprogram provide$ aervices to other City depart~~ents In revlewln,
the physlc;tl requlremenu of projects, appratsah and tltie reports and assists h~ negotiations for acqutsrttclt1
of property. This ~ubprogram a1so provides relocatlo~ as$l$tance to person$ displaced as a re1~lt of C1ty
proje.cts. .·· · · ·
1978·79 ANNUAL OLOGET -----~----------~
170
'l
~-----------------------------------------------------------------------------------------------------~------
~---------------CITY OF r,~t.OAllO
BUDGET A»C STAfF SERVICES OEPARTMfMT
REAL ESTATE tltVISION
$5,.~.~§~ Is recorr.mended for 1978-19. Thfs ievel of funding will allov1 for continuance of iiC:qt~hltion services
provided to other City departments ;Jnd i nGreqGI'; as:>! stance in the Em I ne.nt DomaIn pn:H.:es;~;. ~ef I ne~Mnt: of tllese
activities ~<dH result ln a rrore afft':!ctlve and efficient !::Y~tem for preparing ~r.d processl~9 doc~nt~ re~:Julr~d
for real estate ~cqulsltions.
OBJECTiVES
~To ~cqufre 90% of ~ll interests ln real property required for City ptojects to meet constrw:.tlon and
s1:hedul ing needs.
2. To relocate 90% of all persons required to move because of~ City pr~ject In a ~Qner that meets
structlon and schedulln~ needs.
con-
I ~----------~--~m~A~o~r~----·-·-------~ • •
• ·----CITY 9F·PAl0ALTO ---------.. ----~---~
BUDGET AUD STAFF SERVICES DEPARTMENT
ACQUtStTION SERVICES
PERFORMANCE MEASURES .:..;...;~;.........,--...... --
Nun-;b~r of parcels acqu l red
1 Number of persons or bus! nes~C$
relocated
%of acquisitions where City possessJon
of real estate cert{fled on or prior
to project deadl (ne
% of relocations of persons or buslnesse~
successfully relocated on or prior to
project dead) lne
*Includes target~ for fee a'-d easement
acq u is ll tons
REA;. ESTATE O!V!SJOU
Acti..!ai
J1.7li·· 75
Actual
l2Z2:7~
Actual
1976M77 --Target
_1977-78
15*
Tilrget
1978 .. 79
15
5
90%
90%
SERVICE LEVEL CliANGE -$5.665 li recommended for this mmly cre~ted subprogram. This funding reflects a r~
at location of divtsion resources~ Thts realloeatlon of time w111 prov!de 1 oraater lnwh•eJM:nt tn proj~et
plQnntng, preparation of conmon real e:~?.tate documents, and expand the Dlvhfon•s Involvement in the Eminent
Domatn process. ·
----------·----1978·79 ANNU,t, BUDGET -...o..-------------172
l
I
__,-----~------------CITY OF I'AtO ALTO-------_:._--------..._
BUDGET AND STAFF SERVICES DEPA~THENT
ACQUlSiiiQN SERVICES
EXPE~IO! TURE SUMMARY ----
Employee Services
Prof~§siona! SP.rvlces
To ta I ExpendItures
EXPENDITURE ANALYSIS
REAL ESTATE DIVISION
Actual
1976-77
Adjusted
}9T7-J.§_
Proposed
~za-19_
$3,665
-l.tQQQ.
$5,665
Increase
jDecr:e_~l
$31665
2,000
$5,665
E"mPfoyee Services -§3,66~ 1£ rec()(IJ'OOnued for regular staffing of this subprogram. 'fhls is an lncreiis.a
due to a reailocat)on of person years from the Administration an~ General su~program to better reflect
time spent In various real estate actlvltl~s.
Professional Se•·vice!i-$2 1000 ts recoiTrnended to cover costs of title reports and appraisals made by O\lt
slde agencies to determine If enclmbrSlnCe!i exist on propert•t the cay ls acqu~rlng.
VALUATION SERViCES SUOPROGRAH
PURPOSE/GOAL-To provide real ~state valuation services for project p~annlng, acquisition, management, and
sale of property .rlgnts a~ requested by other Real Estate subprograms. and City departments.
DESCRIPTION -The Valuation Se1 'Jfces subprogram rs newly created. It Is responsible for providing rea• estate
valuation data,apprafsals, and budgetary est!mates to City departments.
1~J~35 Is recommended for the 1978·79 fiscal year to provJde bud9~tary estimates and minimum bid ap~rets~ls
as required. Where economical and practical, appraisal services \~1n cont1nue to be contracted, e~pec:Pally
where Eminent Domain action' are anticipated.
-------1978 .. 79 ANNUAl Dl.DGET -------------•
I
]}3
• ...------------------CITY Of Pl.lO AlTO------------~---.:....-
OBJECTIVES
BUDGET AND STAFF SERViCES DEPARTHEUT
REAL ESTATE OIVlSIOtl
l. To provide 90% of acq11lsi tlon appr~!sals as required hy user de.partment:5 by proJect deadlines.
2. To provide 90% of reai estate economic analysis and advl5ory services for proj~ct planning and budgetary
u~e& by requested d~udl lnes.
3. To provide 90% of !lousing Avatlabt I it..'( Studies and Relocation A!is!stanc.e appraisals for acquisition pm
gr~~s that :-esul t In displacing persons or bush'iesses by project deadline.
4, To r~vlew and approve appraisals requtr~d by State and federal gr5\nt progt·~m~ l:.o ~"sure pr·ote-ctlon of
the :Jty's !eg~l and/or economic Interests.
. ~ . . . .. ~ . . " . . . -. ... ~ ~ ... . ~ ~ . ~ . . . . . . : ..... ;. ' .. . . '.. . .-.. : . .' . ~ :-. . . .. . :~ . ~. : ... .. ~. '.-' ' ' . .
...----------.--------CITY OF f'AlO AlTO-·------__;,---------
IUDGET AtH> STAfF SfRV ICES DF.PARTHENT
REAL ESTATE DIVISION
VAlUATION SfRVtCES
P EF;FO~!i._AN ~U,~f'. S l!R f S
Nwnber of appraisals provided to other
Real Estate subprograms cr other
City dt~partments
llwcber of budgetary and other valuation
estimates provided
~l<.HT·b~r of houslng avai lnbil ity studies
and r~locatlon assistance appraisals
Nwnber of appraisals reviewed and approved
for State a~d Federal grant programs j %of appraisals provided by project dead1 lne
'· % of budge twry and other v.:; llii:i t l on est I mates
t prov!dtd by ~equested deadline
f % of rmus 1 ng ava i l c:b! II ty ' tt~d j es and
~ relocation assistance appraisals provided by
project dead l ; ne
%of appraisals reviewed and approved for State
and federal gr~nt programs by project deadline
Actual
.!,V4-75
Actual
_L275-76
Actual
J~~-]1
Target
.!,77··78
Target
J~7~-1.?._
10
20
5
2
90%
90%
. ~0%
SER\11 CE LEVEL gtAUGE -$~· ,1135 Is recoomendecl for thIs new I-,• creat-ad subprogram. ThIs i.ncrease provlies for .
a reallocation of .15 person years of too Administ.rator of Real PrQperty to this subprogram to MOre acC'.urate1y ·!
, reflect time spent on Valuation Serv!cts, t~nd provides $2,000 for contracted appraha1 services. ·
. .__,.--------~-~---·· 1978-79 ANNUALBOOGET __ ..;..._ _ _._ __ ~------175 • •
... -,. I -, .~ • 0 0 " .' •••• 0 : ; -0 • ,! W •••• ~ 0 • 0 0 0' : •• : t>p 0 • 0 0 0 " 0
• ...--------------.._-~CITY OF PAlO AlTO---·-------:-.-----------...._
IUO&ET ANO STAFF SERVICES DEPART»EUT
VALUATION SERVICES
EXPENDITURE SUMHARV ----.-... ~,
Employee Services
Professlonbl Servlces
Total Expenditure•
EX?EHD!TURE ANALYSIS
REAL ESTATE nJVlSIOH
Actual
! 'll..B:.. 77.
Adjusted
1977-78
Proposed
1978-79
$3,435
• 2 .O~Q
Increase
(Oecr~.!.l
~:J ~ ~35
~~
$5~~35
Employee Servlces=-$J,It35 ~s reco~ncl·e.d to pro'ldde staffing resources for Viluation !erv[ce~ such ciS
appraisals and budgetaryestlmates of n~al e5tate to th·-~ ether subprograms \'l(tn;n the Division and to
oth~r City departments.
Professional Services -$2,000 Is rec.ommended to contract with outside agencle~ for appraisals for &C"'
quisltlon and/or sale of property.
1978.,79 ANNUAl BUDGET --~------------·176
.. . . .. ~ ... . . . -.. -. . . '. -. .... ' .. -. . ~· ' . . . ~
C tTY OF f'AlO ALTO
~ET ~ STAFF SERVtCES D£PARTKEMT
t\EAl ESTATE iHVIS!OH
Actual Adopted Changes Adjusted Propo!~d !ncre;se Percent
~XPEti2Jl~l._liU8) PROCRAH !976-)7 1977-ZS To Date 1977-76 . _1978.:12. (Decrf:~se) flJ.!!!.SL
Employee BenefIts $1!1,217 ~-71250 $ 1 l $7,261 $7,~4~ $ iS3 2.5 %
i\d;·<dn!stratlon & Generul 4 ,11(10 27,632 i ,007 28~639 I I , 6Lt~ {16,995) ( 55.3)
Gener.:.~:i Re.'?il Estate Seuict!s 24,475
Property Management s~rvlces 2, 51 j lf,~35 &j,435
Acqu lsi t ion Servl <:e-s 5)665 5t665
IJ iJ 1 u a t i on S;; n; i r.es it_~35 _ _2,t1t3~ -·-----~--·.: ............... _.
TOTAL EXPENDITURES 41,603 3 il .• 882 i,Oll) 35,900 34,623 ( 1 ~277) (; 3. 6)
EXPEND}TURES BY bBJECT
Empio~'ee ServIces -36' 100 25,482 I,Ol8 26,500 26 J 683 IGJ .7
Professional Services 1 ~ 950 7.000 7,000 s~ooo ( 2,000) ( 28.6}
Technical Services ISO 150 150
Supplies 321 200 200 5~0 3~0 170.
General. Expense J£08~ 2,200 2,200 b1iQ. 50 2.3
TOTAL EXPENDITURES 41·~603 3~882 ',oT! 35,900 34s62) ( 1,277) l ;.~
Serv' ;es from Other DepartMents 4,963 _l,80 I_ L2~ 3,015 3,089 ]It ..... ~.5 ~--~-
TOTAL COSTS 46,566 36,683 2·,232 38,$H5 37,712 ( 1 '203) ( 4. 1)
FJ.Nft.HC I NG ~partment Revenu~
Processing Fees 2' 175 2,175 100.0
Ser~lces to Other Department$ Ito t''o3 18,463 l7 ' .,_-35.900 35,537 ,. '363) ( 1.0) ,"'~! \
Prtor Y~ar Encumbrances 220
General R~venue 5,943 18,2~ (15i205) 3 ,O!~. C3 ,oJ~} Ooo.o)
I --· --
TOTAL COSTS $~6.566 $36,68) $2,232 $38,~H5 $37.712 $ ( 1 '203) ( .. , •• J)%
..__ ____________ _,_ .. 1978·79 ANNUAllllVGET ------
177 •
'
I
I
I
I
I
• e
I~ -· CJTY Of PALO AUO-
BUOGET AHO STAFF SERVI~ES DEPAATMENT
REAL ESTATE DIVISION
Actuat Adopted Changes .~djust~d Proposed tncreast
AUTHOR I ZEO POS fT IONS JJ)f:.~T[ 1977-78 Tn D::~te _j~77.:1! .Jjl!:li (Oecrea!e)
--·""•r..-
...,..._..,..,.... ______ --~--~
Admln!~Hn1tor, Real PrGperty I • L I • 1 •
l'lanagem~nt A~s! Hant l.
TOTAL REGULAR POSI~IONS 2. • i • l Q I ~ --____ __. ...
ALLOCATION BY ( su ~)!!.. 00 f\ ~
Employee Benefit!. ~:::2 t ~ 6 • 16 . 1' Administration & Gener-'11 • ! 2 , Bf1 .84 .38 (. ~-)
Genera 1 Real Est{lte Service! L.i3
Property Management Serv f ce5 • l(j • J 5 • I 5
Acqul!ltion Services .16 "6 . ' Valuation Services _:li . 1; -
TOTA~ PERSON YEARS 2. L 1 • L
EMPLOYEE SERVICES $36,100 . $25.~8:! ~ 1 .o 18 $26 ~~0 $2,,68,3 $18)
AVERAGE COST/PERSON YEAR $18,050 ' •'25 482 $1 ,018 $26,~00 $26>683 $l83 ...----~ ......._ __ ~ . , .
.,-.---------------CITY Of PAlOAUO ----------------......_
PUILIC ~tc.S IEPARTI'tEUT ~y
Actual Adopted Chang!!:s Adjust~d PrOf)Oud
EXPENDITURES BY OIVIS!OIJ _!J76M1_L ..!277_: 78 To Date i 977~ 78 _.1_271.:11 ---, ____
Admin i st'rati on --01 v l s tor $ 223,165 $ 18~L 521 $ i l t 988 $ 20 I, 509 $ 197,422
Engineering D 1 vI ~il on 302;039 301 ,6 79 l2,848 }14.527 301,385
Inspect tonal Services Division 251 )255 265.373 !710:?2 2.82.,335
St1·eets Dlvlsl(jn l~124~9~l 950,314 163,332 },1~3,696 969,808
Parks Dlvlslon ... L_?69, 816. lL258 ,287 26~~552 1,522,839 J :~22~,9,_
TOTAL EXPENDiTURES 3,171, iSE; ., 96~ ,~1 --m-;792" '3"t434,966 . 2~ 791 ,~-OS •• , --~-li
~XPENDITURES BY OOJECT
Employee Services 2.~65,792
Prof~~slona) Servtces 35,937
Technical Services 181,484
Supplies 57,859
Hater! a l s 216 ~ l1 115
Equipment Purchase s Rent Jl• ,0811
General Expense i79 58~
TOT,I.\L EXPEtm I TURES -T,Tf~
Serv f ce from Other DepEH"tments 900. 83)
TOTAL. COSTS 1J,072~01S
FINANCING
Oepart~t Revenue 609t941 412,037 2. ,200 41~,237 ~2, 412
Services to Other Departments J3lip183 129,025 129.025 203,062
Prlor Year Encumbrances 14,206 t50~385 158~J85
Gaso II ne Tax 280~76') 3l.2,~5'17J (2S ~ooo) 287.~50 292,500
General Revenue 3 ~032 '9~0 2,957,926 38,;~7~6 1,~3112.682 ~~2&l 0"2
TOTAL COSTS $1t,072,019 $3,811 .l,3B' TS"2o.3lii $~.:Ui ,779 $ .w.r!o~?:
(381 ,825) ( 92.2)
7'-,037 57.1i
'(158,385) (100.0)
5,0~0 1.8
-L~1.6lo) i 1.8)
$ m~, 1 33T tli:rr
--------1978·7? ANNUAL Bll'>G[T-----.....,...--~-------179 • • J
• ~--------------..---CtTYOF)~OA.lO ------------------...
fOIL I C \IOAKS DEPMTMHT
ADHlH I SfAATt OM Di V! S I ntf
1978-Zi.!RO~RAH AND SERV..!.fL LEVEL -Exp.enditures of $197 ,~11.. Me. rec~r~ted for the. l971-73 f l sea 1 'te~r. This
is a decrea~l~ 1,0B7ftnn the current fi scil 1 year, The 0 i vis !un ~,.p l pro~d de {;, ~~ ra!te I y I ncru~&i !eve J nf
service in 1978"·79 as the housJng reh~b!litat.l0n tiil) be e.'<;pamk~d !:it:r"i~hk, The A:.J:wlrdstratf-1);11 Dhd$ton proviO.s
overall management ~nd direction for the PubHc \i'ork$ Df!putment.
AOH I H! STRATI OH NW GENERAL SU8P~OCR.'\M
PURPOSE/G~~ ~To provide effective .;im,1 efficient overuli direction to the F~bllc 'Wc.rks ee,artMent.
DESCRIPTION-The Administration ami General subprogram Is respons!ble fth' tile uveraH dl1·ection a.r•• IHf'lii!a.H!'lt
for the Public \larks DevartmenL Typical activities Include !cog-term planning~ budgd preparattOft aAd Man~e-1
men t; adm In is t ration of the mun l c I pa 1 Cap l tal lmprovMcn t Pre-gram and a&ul n is trat ion of th-e tl<)tJ s. i ng Rehab it I tat I on
project. Significant accanp!l~hments In the current fiscal year !ncluded preparatfo~ of H~ first np05t-Ar41Hr.a"
Cap.!t.al lmprovffilent Program, reorganization of Parks Division Into Pad's and Open Spe~ce ~nagea~r'lt, •nd devP.lop
ment of water conservation measures which reduced usCJge of potable water for Irrigation.
$99,764 Js recommended for the 1978-79 fiscal year.
Projected activities for 1976-79 include lncreaslng
developing with the Water Uti Jity, p!ans for use of
manuals.
OBJECTIVES
This is a decrea~.~~ ~!!~,061) frC!f! the current fiscal year.
the s«;ope of the Oepartaentai orgar.iz~Hon devel~t prograM
high-grade effluent for Jrdgation, and updating opcratinq
l. To increase organization developmeot for manage-.ent e.p1oyees to third level cf supe~Yislon.
2. To deve~ . .;p, with the Hater Utl!lty, plans for the use of hlgh~r~d~ effluent for lrri!fatlon.
3, To update openH: I r.~ manuals.
4. To prepare p~rformance sp~clflcat1ons f¢r rujor operations.
'----------~~---"' 1978·79 MNJII.I'I.DG£1' ---------------.00
......---~-------------CITY OF rAt.O AlTO----------------..
ADIHNISTAATiOU ANO GENERAl
PERFORMANCE MEASURES --·--·----
Number of operating manuals updated
PUSLIC WO~KS bEPARTKEHT
AOHitH STRATI OH DIVIS I OH
Actual
1974-75 --Actual
l975<"f
Number of ::>erformance specificatlom.i prepared
Development of plans for use of high-grade effluent
for irrigation, replacing need for potah!e
o,.Jater
% increase In participation In O!~anizatlonal
development for management emf.l!Oy'l:es to
third lev~l of supervision
% reduction In use of potable water for parks
irrigation compared to the prev~ous year
A~tuil
.L~Z!-77
T.l rge t ms-7,
2
2
5%
lOt
SERVICE LEVEL CHA~IGE - A decrease $(10;061) Is recanmendecl for 1978~79. The change ls c~sed by a substantia!
reduction ln temporary salarle5 rmd a modest decrease In technical servlce~., The :service level for 1978~79
' wi 11 remain as it Is for 1971·78 •
...,.,....,... ... --..--.. .. ---1978·79 ANNUAL BIDGET --------.... -~----1&1 • •
.. ' • ~ • • • • • • t :. ' ~ ·' •• •• ' • • • • 't· ' . -. ~ -. . .• ; ~ ... ~ : . . '' .. ' ' . .. . ' -.
--------~-----------------------.., • • ......---------------CITY OF rALOALTO --._.;,._-------------...
ADMIN I STRATI ON AND GENERAL
EXPENDITURE SUMMARY
Employee Services
Professional Services
Technical Services
SL!pp 1 I es
Equipment Purchase & Rent
General Expense
Total Expendttures
eXPENDITURE ANALYSIS
$
PUBLJ C WOkKS DEPAAn1ENT
AOHUUSTRATION DIVISION
ActiJa) Adjusted
iCJ76-77 l977-7B_~ ~--
79~904 $ 80,105
8.526 6g200
15' 072 17~650
14.365 3 t 150
1 ~384 200
4,160 ___3.Jllg.
$123,4 n $1Q'1r82S
Proposed
.1978-Z2
$72,164
6,200
15,700
3,150
200
2,3 50
, $99' J6ll
Empfoyee Servlces=-$L~t.L61 h recoorr-.ended for staffing this subprogram.
increase
(Oec:r~ase}
$( 7,941)
( I ,950)
__ (_ 170J.
$(10;,06!)
Profe~slonai Services -$6.200 lz recomm~nded to provid~ t~e following: $1200 Is for Assess~nt ilstrlct
legal a->s'!stance; $5000 rs~ for professtona1 assistance relative to eng!neerlng analysh ood reports.
Technical Services-~fS,700 1:. r~corrrn~nd3d to provide thefollowlng: $300 !s for adve.rtfslng and publhhlng;
$500 is for temporary clerical assrstance; $500 rs for instruction and training; $8000 h for CatlpC.iter use;
$400 is for equipment repal r; $6000 Js for miscelLaneous technical services. ·
Sypptles-j;,150 Is recomm.ended to provide the following: $2~000 Is for statiooery·and office suppl~es; $350
l$ for mJnor toois; $600 Js for books and publ !cations; and $200 }s for miscellaneous operating suppties.
Equipment Purchase & Rent.-.S200 Is reco.mended for the purchase or offlce equipment.
General Expen!ie-$2,350 is recommend(~,d to provide the foiiowlng: $h5GO Is for City Habfllty Insurance;
$150 Is for membershi'P'S'In profession&.~ .. rganiz.atioos; and $700 Ia for travel and meetings.
HOUSING Rt,~I~!!ATIOU SUBPROGRAM
PURPOSE/GOAL ... To provide a fuH service voluntary housin9 rehabilitation subprogrtMn.,
""--· --------------........... -1978 .. 79 ANNUAL BUDGET------
) ___ ./'
182
. : ... .'· ..... -·. . .. . ... .. . . _· .
__.-.--------"·--------CITY OF PALO ALTO-------------------~
PUBLIC WORKS OEPAR1MENT
AOM IN I STRATI ON DIViS I Otl
DESCRIPTION -The !lousing Rehabi I itatlon Subprogram Is responsible for canp1etl~ the el=ents of housing
'rehablTfTat!on. Typical actfvltle~ !ncJucle lnspec.tlng older owner-occupied housing and prcvlfllng resc:.iurces to
improve hcmes. A significant occurrence during the cut"rent yt~ar was the policy ch•mge to !nlt.late a C[ty-wide
hous !ng rehabi 1 i tatlon pro~ram.
$56,Sl!·~~is recommended for the ~978-79 fiscal year. This is an lncrease of $6,884 civ~r the <Current year. P!ans
for 1978-79 lncll1de expandinn the housing r~hob!lltatlon prog1·am C~ty··wlde \'dth particip-Ytlon limited to low and
moderate inc001e homeowners and rehabilitating 35 houses.
OBJECTIVES
1. To administer the Clty·~wfdc housfng r~habllltatlon program.
2. To rehabilitate 35 houses.
3. To provide quality relocation facl]l ties for t~1porarlly displaced persons.
4. To relocate any permanently df$located persons to ~ompar~ble homes •
• •
• • _____________ .;__ __ CITY OF PAlO AlTO _______ __;_ ______ _
lWLIS I NG P.EHABII.I TATI ON
PERFORMANCE MEASURES ----...... -·--
Number of houses rehablllt~ted
Number of re local tons for p~rsons temrorar U y
displaced by constrwctlon activities
Number of houses for which administrative
preparat!ans were made
Number of studies of relocation potentials
PUIU.I C \JORKS DEPARTHEtiT
ADM IU I STRATI ON DIVISiON
Actual
1974-75 " ,.
Actual
Jil? .. "L~
Actual
~976-77
30
2
50
2
Target Target
l2,77-7q_ J...q_78-7~
30 35
2 3
40 ~0
2. 2
I Sf::RV l CE lEVEL CHANG F. -An Increase of $6881{ is rec~nded for J973-79. Tha thange rgs~u Its from a moderate
I
increase ln Emp'loyee' Services, offset by a modast decrease In Tcchnicol Sel'vlces. The Employee Servict's Increase
reflects mr.H'e temporary assistance. Th~ Increased temporary assistance wltl fqcllltate the expansion t.\f housing
rehabilltati')n Clty-w!de. Service level \>lltl be increased moderatei)1 In ~978-79.
·-"-------·----"_....._ ___ .... ____ , __ ,_, 1978·79 ANMJA.. BOOGET .,.."" -------------~-' lPA
HOUSIUC Rf.HABILITATION
EXPENDITURE SUMMARY
Emrloyea Servlc~s
Professional Services
Techn kc:d $e rv ices
Suppiies
Equipment Purchase & Rent
Genera I f.xpense
Special Expen~es
Total Expenditures
EXPEtlD ITURE t\HAl YS! S
CITY Of PAlO AlTO
PUILIC WORKS DEPARTMENT
ADM Hit SiRA'T I ON D IV t S I ON
Actua1 Adjusted
ill~.:ll ,1977-78"_
$112,S36 $ltJ ,885
85
3,302 6,500
960 650
254
429 625
--{31g_}_
$47,719 $119,660
Proposed lnc:re.,st!
1~8..:..~-itecr•ase}
$50,894 $ 9~009
3,000 (3 '500)
l ~950 1 '300
700 75 __ .,.,...__ ---
$56, 51•4 $'6~aa~·
EmplcyeeServTCe'S-=-$s0,894 is re~.::OM"'lended for staffin-g thls subpn:>grilm. The lnc,·e.ase rfl!:flccts. ~~ditlooiil
funds for temporary assistance.
Technicai Servtce.o;-$3~000 Is rec001nended to provide the fo1IO'.~Ing:: $1.000 is for advertising an9 pub1hhlng;
and $2JOOO is for miscellaneous Technlcal Sarvlces.
SuppHes-$1,950 is recommended to provide the following: $400 rs for st~tlonery ~nd office sc.~pplh:s; $50
is for minor tools; $200 Is for books and film; and $1,300 Is for mlsce11aryeous operating suppHes.
General Expense-$700 is recanmanded to provide 'die followln9: $100 Is for memberships In professional of'ganlza, ..
tions; $500 is fortravel and moetlngs; and $100 Is for mi-scellaneous General E><pense.
·---,_, 1978-79 ANNtJAt 8~JDGEJ.-. --·----..---------• •
-·---·-·---------------------------~-----•
.. tWTES -
I
, 9 79 M.I&.HIAI Bi~er------··-------~ 86 ...__ __________ , ______ ,_, 1 78... "'"~ ~-"='. ];·
C lTV OF f'ALO AlTO ~....:·
[ ,U&liC WORKS DEPARTiifNT
ADf'i I N 1 S TRA T H>H D I V I S i ON ~
I ),ctual Adopted Cha.nges Adjusud p,~opou:d IncreAse Percent
EXPE!lD I TURES BY (Sll8) f,qoc~V..~ lV.2::.1I ).!}77-]8 To Date ~l.Z:l! ".Jm:ll 10e ~!!_"!, s '~) cr!..!!2a,~_ --t'rrployee Benefl~--~ .$ s! ~?e-.G $ 39,41~ $ 2t610 $ 42,02~ $ lj~,.H4 .$( 910) ( 2.2)%
Administration & General 123,~12. 103,825 t.~ooo 109,825 99.7'~ po,o'O ( 9.2)
Hous!ng Rehab! l itatlon ~].J3j7 46..t.f.82 ..l.J.378 -~§60 56 2 5~~ ,,S!L l~·L
TOTAL EXPENDITURES 223,165 189,521 l1f9G8 201,509 ! 97 » ll2.i! ( lf, OC7) ( 2. 0)
EXPUd) I TURES BY OBJECT
f~ployee-s~rvices 1 71 2'' l ' ~ ,. 152P026 11,588 164~014 H)~,, 172 158 • 1
Professlo11al Se n:l ce:.-8~!167 6,200 6,200 6,200
Tet.:hn!.:al Ser..-ices H1~8?4 15,950 8,200 2~' 150 18,700 ( ~t450) (22.~)
I.
Suppll.;;s 15,370' 3,800 3,800 5' 100 1 ~ 300 l~ •. i
Equipment ?urchase. & Rent l. 638 8 ~ljQQ (8~200) :wo 200
General txp1~nse ~589 3.14$ 3 '!~5 _ _.1,050 +oi* M -~-·rr:98r ~ • :f.L.-n-
I TOTAL EXPENDiTUhES 223.165 189t521 201 ·~509 197~422 0
s,~rvices from Other Dr.partme'lts_26z150 .JL.82l .-.L1§.L 19,790 20.L12! 338 --1.:1_.
TOTAL COSTS 249~415 207.3~2 13.957 . 221,299 217~550 ( 3,749) ( 1. 7)
tiHANCIHG
Oepartment Revenue
Tree Book Sales 2.~929 3,000 2.000 1,000 500 ( soc.) (50.0)
Prior Year ~ncumbrances 18, l79
General Revenue _ 228.JOZ _20~t342 _p ,9_5I _22Q.:.299 217 ,050_ ( 3,249~ j 1.a_
TOTAL tOS.TS $249,415 $2()7~)1~~ $0,357 $.221,299 $217,550 $( 3,749) ( 1. 7)%
.· ..
. ..... :
.:· .
......._ ___________ ..._.,.1978·79 ANNUAl BUDGET----· • •
------~~,.,--~ ----~"·-• • -CITY OF PALO AlTO
PUBLtC WORKS OEPARTHENT
AOH I H • STR..I\ T I OH DIVIS IIJt~
. Actua I Adopted Change!? Adjusted Propose~ increase
AUTHORIZED POSiTIOHS 197§:)7 1977-1~ To Date _t ~77-78 _}978-79 (Decrea~e) ---
Director of Pub I lc \.k;r!-:s/
City Engineer L L L L
11.::nage r ~ l!ou:.lng I rr,provei>.cn t
Program l. L l.
Secretary A L L l. 1 •
General Clerk 8 L l. 1. L
Housing improvem~nt Advisor L L L I.
Admin!str~tfve Assistant I. ~.h ,_L, _h -
TOTAL REGULAR POSITIONS s. 6. 6. 6. ' _,
TEMPORARY AND OVERTIME
---~-
Temporary L23 1. lO L 10 .t\6 ( .24)
Overt lm·c • to ..2Q. .30 .20
·~L TEMPORARY & OVERTIHE 1.23 1.20 ·1. 20 1.16 ( .04}
TOTAL PERSOH YEARS 6.23 7.20 7.20 ' 7. 16 ( .04)
-.'
ALLOCAT IOU ... BJ. (SUB) PROGRAM
Employee Benefits .So .96 .96 .96
Admin l s trot ion & Genera i l.6lt 3.7~ 3.7~ 3·5' ( .18)
Hous f ng R~hab! l itet I on .. n -~-: ~ . ~~~~-~ 2.6 .. .1 ~l.
TOT/\l PERSON 'tEARS. 6.23 7.20 . 7.20 7. 16 ( .• o~t)
EMPLOYEE SERVICES $17~,227 $1S2,026. $Jl ,981 $16~,01~ '$1 '~. 172 $ 158
AVERAGE COST /PERS9N YEAR. $ 27,966 $21,115 $ 1,665 $ 22,780 $ 22,929 $ 149
..
1978-79 ANNJAL BUDGET 188
-------------------C!TVOf PAlDII.JO -----------------
,utt lC WORKS I>EI'AATMfNT
EN'GIHHf\IHG §1\JISION
197~ROGRPJi_fa..lli?.. SERVICE lH'f.L -Expenditures of ]]_Q_l 1 38j_ are recOQI~nd~d for the 1 ~78~79 f hca! year.
This ts ~decrease $(13,1~t2}' frcn1 the currertt fiscal ye.::.r. The reduction ls caused prlmarll)'' liy the elimlna-
tlon of c<.~sual salaries from the f.nglneertng Offic.:} subpr\"l£)r~m. for ~978-79 a new activity wl n b.e inlt!ated~ r~-
vlel·iing C:!!vetopmsnt in all high risk 50lls .a11re.as of the C! ty to ensure that geolOf]f<:s arH=I soil invest I-· .
gations und safety measllres are comJ:detc.,d corr~·.::tly. This activity Is Jr. compliance Hlth the Comprehensh·e
Plan. Revenues frorn the C:nginee;rlng DivisiC\n Hill !nr..rcase by $1,200 to $15,300 for 1978-79. This lnct·eu@
results from: 1) an Increase fn the minimum permit fees and 2) the addition of a new fee for Certlflc~t~ of
Compliance, ~ervlce levels wlll remain the ;,ane fo,-1978-79 as they are for r:07-78.
,S.DM i ~II S.~TRAT l ON MID GENERt~L SUDPROGRAH
PURPOSE/GOAL-To provldc. for the effective plenn!ngJ execution, control~ and evaluation of the subprograms
of the Englneerlng Division.
DESCRI~TION -The Admtnistratton a"d Gsneral
the subprog-rams of the Engineerlna Dlvhlon.
Managerrrent Pr09ram will be completed; 13 CIP
will be lnttlated,
subprogr'am Is responsible for the overa1! a~Mtn~stratlon of all
Curing the (:Urrent year the highly cost-effective eaoiveRtent
projects win b~ completed; and a weekly employae tralnl~~ program
$J~1t2~ Is recon~nded for the 19J8-79 fiscal year. This rs an Increase of $3,131 over the curr~nt fiscal year.
Next year 1 s projected activities Include the completion of 25 CIP projects, thereby reducing the backlog of
CIP projects to manag~able proportions. This wfll be acc~llshed by continuing the intensive traintn~ of all
personne i to Increase produc. t hd ty.
OBJECTIVES
1. To pro\dde the overall adminlstratlon of the Engineering Division.
2. To ensure that the final construction cost of 90% of the CtP projects stays within the ~llowabJe ll~ft
fer change orders.
3. To. move CIP project:: steadily through the schemat.lc suge and ensure that 80% of tM projects are COftllllleted
wlthln 30 days of the schedul~d ~Jetlon date set after approval of ~~hematlcs •
....._ _______________ 1978-79 ANNUALBLOGET ------..-------~--
• • 189
I
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I
• --· -CITY Of rAt.OA.JO ----------------...~
PUBLIC \IORKS OEPAATHEHT ..
ENGINEERING PIVfSIOH
1~. To prepare 90% of progress payr.xmts within three h'Drklng days of the 25th of each oonlh to Improve our
bidding posltlon,
5. To prepare 90% of retentio-n payments wlth!n three. working days of the 35th day .;fter ft1fng notices of
completion.
6. To·provJde (:onceptuai project estimates ¥Jlthin 30% of .J~:tual total project costs.
AOMUHSTP\1\TlO~~ AND GENERAL ktuai Actual Actur.1 Terget Target 197~·75 .!215-76 1976-77 PE!tf0Rt1~;.tif§._!1E,MURE_S -ill7-Z! 1978-Zi
%of progress payments COO">flieted wlthln
3 working days after the 25th of
the month 97 100 100 90 90
% of retention p~yments completed within
3 working days afte~ 35-day llen
per ~·od 92 90 100 90 90
%of proje,ts completed within ali"'<JabJe 1 halt
far change orders g~ 100 100 ~s 90
% of projects complet~d within 3!> da•ts
of scheduled completion date set after
approval of schematics tOO 100 100 80 80
~ERVICE LEVEL CliANGt:,-An increase of $3p137 h recoaun'*ed for this suaprogr• In 1971-7'. The change.h cau••cC
by a transfer of $2,000 for teMpOrary cl•r1ca1 assistance to thh subprogrua fro. the E~~ti,...rlng lfflce sw
prog ram. The trans fer more accurate'y r~fle~ct~ th~ use of teMpOrary clerl C<~l ass lstance. TM scrvi c~ 1e•n1
for 1978·7~ wtll remain the same as lt ls for 1977-78 •
......_---------------1978·79 ANNt,J,4. BUOGff -------------~100 .
·-'"'; .. · ... '·--·· ..... '!!; · ... :·.·:-..-:.:~···· •• ·.· .· ..... -~ -·~. -~--
.,... ___ _, _____________________________________________________________ _
..------------~---CITY OF PALOAUO -------.....;._-------
PUBLIC ~RKS OEPARTMfNT ~
ADMiNISTRATION AND GENERAL
EXPENOITUHE SUHMARY ----~~---
Employee Services
Technical Servlc~s
'juppl !es
Genera1 Expense
Total Expenditures
F.XPENOITURE ANALYSIS
ENGiNEERING DlVtSIOH
Actual Adju~.ted
l97i:Zl 1977-78
$3!,630 $34 J 171
l) 302 1,000
212 soo
_j_,,&~9,~ _l__r.50.£
$37 ~ 4113 $38! 171
Employee Servlces-:-$3SL608 ts recoi'T'fllended For s.t3fflng this subprogram.
Proposed !ncreue
1978-79 (~creu~) ---·-
$35,608 ~ 1, ~ 37
3,000 2,000
200 (300)
__h50<!_ ---
$111,303 $ 3,07
Technical Services -$3&QO !s reco1':1oonded to providJ the :'"ollow!ng; $2,000 Is for tcmpor.1ry cierlcal
assistance; $700 is for tralning workshops relative to Public Vorks Engineering; $300 1s for the maintenance
of ~~flee equipment,
Suppl les • $20~ is recommended for office supplies and stationery.
General Expense-$2,500, Is reco,TJOenc!ed to provide the foJlowtng: $1,500 Is for C!ty llablllt:)t Insurance;
$600 Is for attendance of professional meetings a11d conferences• $300 Is for City members;hips In APWAt
SAVt:: and PHI) $100 is for miscellaneous expense.
ENGINEER UlG OfF~ Ci: SU&PIWGRA.H
• PURPOSE/GOAL -To provi~e eng1neering ser'llces to the public vta checking lilnd. deve\op~~ent plans to ensure
· compl lance ~·lith ordinances and codes; to provide engineering services to City de'-'..Jrt~Aents as required; and
to ~nsure that the City's Capital improvement Projects t.: ~planned, designed. and construct.ed In a timely,
safe, functhmal, aesthetic and -economical manner.
----------------1978~79 ANNUAL BLDGET ---• 191 _____ ,,, _________________________________________________ _
• • -----------------CITY OF PAtoA!.TO -----------------
PUBL~C WORKS t'IEPARTHEUT
EHGitlEE'RftiG DIVISION
pESCRIPTIOtJ ~·The Eng!no~rin.u Office subprogr<:~m Is responsible for lmple,nentlng the C!ty•s Ci'!pltoill lmprovement
?rogram; checking subdivisions and pencl I maps, bul1dlng pl~ns a11d zona change appl icatlons for code compliance;
and 15su1ng permits to contractors re.rformlnu work in the publl~-: sLrects. ~lajor i:l<:cor.:plishiTients for the current
fiscal year Include the antlclpnted completion of 13 CIP projacts; CC">f11pletion of the P.=tvencnt ~i;wagem~nt; system
and the lnltlatlon of weakly In-house training sessions.
$l6l1,386 !s recommended for the 1978-79 fiscal year. This !sa decrease $(!5,3')1) from the current yE'.<Sr 1 s bud~ get"-:---pr-oj.~cted ar;tivltles for !978"79 1ncludc the cornpletfon c,f 25 CIP project'.>i thf' conUnuatlon of the in-
house t.ralnlii!J sessions; and the lnitlc1tbn of <.'l ne·r'i acti•;it'(: re·Jiew!ng deve~optnent applications in all high
.rl~k soils areas of the City to ens•Jre that geologies i.ln~ :.vii investhJalions and safety measui·es are comp~eted
correctly.
OBJECTIVES
1. To ensure that fac Ill t I e5 an~ des i gncd ~1nd bu lit so as not to cause pcrsCJna l r nj ury or propeny da~ge.
2. To perform engineering services for the samt~ numb~.r or fewer person hours ~:1~n private consultants.
3. To apply V;;ilue englnearing techniques to projects having construction <.:os~s excEteding $lOO,OOO, so thit design
d~c:lsfons strike the best balance between product and cost and thereby achieve the optln«a fac1llty
for the least cost.
4. To check private development plans for safety't accuracy~ function~ aesthetics and c~1hnce with City
and state laws.
5. Wdte 90% of all land development reports wfthln ten working days afte:-recel~,t of Np.
6. To keap bloc~ iJooks up-to··date by c!dding revisions wlthJo. hro _,nths of receipt of pl-.ns.
7. To p rov J de eng I neerl ng se rv t ces to other de par tn.en ts as requ t red •
....._--·------------1978 ... 79 ANNUAl BUDGi!1--.-------------·-···---·· 192
I
I
I
I
I
I
--·--------------------------------------~~~~----._ __ __
~-. ----------------CITY OF PALO AlTO
ENGINEERING OFFICE
PERFORMANCE MEASURES
eUILIC WORKS ~£PARTH£HT
EHGINEER!Wa DIVtSION
Actu.a{
J2~75
Actual
}rJ6~77
Tar~et
ill7-L~ ~~ 1,7!-7~ 1 ----... ·---.. --
Number of CIP projects completed
Tots) dollar value of CIP projects
comp1eted
Numb~r of land development plans che~ked
% 0f land development reports wr~tten wlthJn
10 days of receipt of map
% of ClP projects designed wlthln approved
cost schedule
% of ClP project~ designed ln~h0use
21 32
$2,~92,000 $1,090,000
13
$5431000
71
100%
62%
$l,27t..ooo
75
90%
90%
35~.
---
25
$,)670,000
75
90%
90%
30%
SER11.ICE L~Vf.L CHANGE ~A decrease $(l5,391) Is recomnended for ~978~79. The ~hanoe resu~ta prlm.uPy .:'.-p.m th~
eTTmlnatlon of fundS for casuaJ salaries. AcldttlonaJ regultir stafffno was ed®d to this Sl-tltprograna for the
current (1~77-78) frscal yea~ ~nd consequently. casyaJ .salarfes are no longer nec~s~ary. A new activity is
planned for thfs subprogram In 1978-79. In conformance with the Comprehensf\le Phn deveSo~nt app1fcaUoos
In all high r!sk sar!s areas of the City \'lllil be reviewed to eh~~re that geolo9fcs and soils lnvestlgatloos
and safety measure5 are tompleted correctly.
'''---------·---~'""-----191'8·79 ANNUAl600GU -----... ------------• •
I
I
193
:,~ '.; •-~ •l ~:~:,·•,:, ~ ... ~•;• .~·~· •. :';,..~ r ' ~ ,o•' ~ ~ ' ":• , • j
0
t ~.•': _ •• •• " :"' ~
. I
•
.-------------------CITY OF PALO AlTO--·--·----~-------------
EllG H/EER I NG OFFICE
EXPENOtTURE SUMMARY
Employee S~rvlce~
Pr~fesslonal Services
Technical Services
Supplies
Equipment PurchQse & ftent
Genera I Expense
Ta~al Expenditures
PUBLIC .WORKS DEPARTHE~T
EHGINEERI"G DIVISION
Actual
1~76-77
. $114 , lj() 4
23 ~ ~Hi8
1,~81
3~ 7'•9
~ ~ 742
___ § • .91
$1lt5, 307
Adjusted
1977··78
$146.~7i'
28,000
800
3,800
200
50~
$179.777
Proposed
1978-79
$1~·r.: 1~6 • J."> ~ j
211 ~ 000
1 0 050
3,500
200
_ ___?.00
$16!1' 386
rncrease
(Oecrease)
$(1! ,341)
( 4,000)
250
300)
$ ( 15, 391)
EXPENDITURE ANALYSiS .
E'inployc-te Servlce!'i -lU5z.U.6. h recommended for stafflnn this subprogram. Thts h a decrease $(11,3lt1)
from the current fisc~i year. Th5 ch;:mge results from the ~llminat[on of funds for casual salaries.
P;ofes~lonal Services ·· $._~!ia.OOO ls reco!TIOO·nded to provJde the foll~r!ng: $14,000 is for profeuionaJ
englneerfng services as soil fnvestlgatlons. cost cutimat:tng and fea~lbtlfty studies; $10,000 Is for
miscellaneous professional services such as surveying.
Technical Services ... iL.Q2.Q. fs recorrvoonded to provtde the following:. $300 h for atte.,dance at specialty
courses and seminars for engineering personnel; $750 ts for malntenancE~ contracts.
Suppl Les-U1 5QQ. 1$ recocr•"OOnc.led to provide .the foHowt·ng: $!,000 is for office stat1onery ~.od mlscenaneous
office supplies ; $200 Is for minor tools as trlaogles, scales; $2,100 is for b1ueprfntlng iupplles, draftln9
paper and iflu:Hratl11g aids; $200 Is for books ~nd publications.
Eq~lpment Putichase & Rent-$200 fs. recommended fur the purchase of tWo filing ~abinets. -.'
General F.xpense -$500 Is recommended to provide tha fol a owing: $200 Is for. ;~embenhips In APWA and CSI;
$200 Js for travel~ meetlnqs; ,)100 Is for mheellaneous general expen!ie •
.___ ____ _..---·------1978·79 ANNUAl BUDGET--
> ~ • • ' ' I ' ' ' ' ).., ~ • ' • • I ;• ", • '' • • • • ... o ' • • ';' -o ._ -. ~ t " ~ ' ' > _,.. li
CITYOFPALOALTO·--------------,
PUBLIC WORKS OEPAR'rHfUT .
ENQI~EERIHG DIVISION
-?'I -......-----
f tiSPECT I ON SUOPROGP.At~
PURPOSE/GOAL-To ensure that construction of'C!ty facfiit.les and private land driwe!op•nt ~~~~eets hlgh st~n"
ciardsof' qui'llty and safety~ and fs In compllanza with approvGd plans amd specifications.
OESCR!PTJON-ThC! Inspection subprogram fs responsible for fn;;pe.ctfons at~)! t9P proj~cts and subdlvlslon;s; ·lnspectTng~street opening permlts and private land development during c.?nstructforl and providing Nterlal
testing to ensure qual 1 ty construct Jon. Major accompllshmentr. for the current fiscal year lnciud6 inspection
of l2 ClP projects, fn~pectlon of ~ subdivisions during construction and completion of 90 street opening permlt.s.
$25,0jz is recommended for the 1978-79 ffscal year, This Is an Increase of $906 from the current ye.ar 1 s
budqet. Projected acthdtles for 1978-79 lncJude the completion of 21 CIF project fnspe.:::t!ons and a ma!n~ tenan6e of current service levels for other actlvttes.
OO,JECT! VES
T:""~ro complete Inspection of 21 CIP proJects.
2~ .To Inspect Jt subdlvJslons during construction •
3. To inspect 90 street opening perm~ts.
lt. To inspect 90% of the CIP project::; :.::~ ~;:·' ~~·· th~ apprav~d cost schedu~e.
s. To lnspe~t 90% of the i:IP projects In-house.
6. T~ Inspect C J.P projects totalling $2,150~000.
........_---------~-..--1978·79 ANNUAL DUOGET~-----------.. ~---1$ • •
• ~----------------CITY OF PAlO AlTO
PUBLIC \IORKS OEPARTttEHT
ENGINEERWG DIVISION
INSPECTION
PERFORMANCE MEASURES ___ ...... .... --------
Number of CIP proJects completed
Nuntber of ~ubdlvf£!ons lnspectad
Number of street opening permits inspected
uollar value of CIP p;··ojccts lnsr..ectad
%of CIP projects lnipected wlthin
npproved cost schedule
.% of CIP projects Inspected In-house
Actual
197~·75
Actuai
)975-76
27
2
$890tooo
•
Actua~
1976-17
-~ ....
iS
5
88
$394,000
100%
100%
Target
J9?7-?§.
12
J;
90
$843~000
90%
50~
Tflrget
.!l7!:a
21
4
90
$2~t50,CWO
90%
90%
SERVICE lEVEL CHANGE -An Increase of $906 is re~o~nded for 1978··7!). Thil change r.esults from !:he adoption
'O'fthe new compcnsatlcn schedule. The Increase In CIP projects ln5pected h projecte~ 'IS a result of the ·
£ngincedng Office betng fully staffed throu~hout the 1979 ... 79 fhc~l yeer. Other servtce lev~ls will remain
the same for 1978-79 as they are fQr 1977~78.
~_, _________ ,,_ ____ 1978-79 ANNUAL BUDGET--.... _____ . __ _).
}g)
_____________ , ____________________ ,_ _____________ _. ___ ...
..... ---------------------------....,.----~---~-~------------·
lUSPECTIOU
EXPENDITURE SUt~ARY
Employee Services
Technical Services
Supplies
Total Expenditures
EXPE~D!TURE ANALYSIS
CITY Of PAlO AlTO
PUll I C WORKS DEPARTHE~4T
ENGINEERING DIVISION
Actual Adjusted
121..6..:77 1977-78
$22~464 $23~941
100
92.. 100 ..._,._......_.._.,
$22,559 $2$i~l4~
Proposed
J.ill.:lL
$24.,810
100
100
$25,047
~~-Employee Serv!G'es --$2~.J!ll. ts recorrmendecl for staffLt9 thl1' siJbprcgram.
Techn f ca 1 Services -iJ.QQ. Is recommended for spec I a 1 ty courses and seminars.
Supp1'ies. -1l.QQ_ h rec:onJOOnded fof minor· tooh .. anci miscellaneous lnspect!on supplies.
Increase
("egt~as~)_
$90(;
_.,......_.._-
$906
~ -----.....------.. ··--·-----·-----1978·79 ANNUAl SOOGET -------------• --~--------~·~-~ .................................................................................... ..
--~----~----·------• • -CITY OF PALO ALTO~ ( PUBLJC WORKS OEPARTHEUT
ENGINE€RING DIVISiOH
r Actual Adopted Changes Adj11sted Proposed increase Percent
I txPU!D! TURE ~y (SUB)_PROCRAH 19_16-ZJ 1'1]7·· 1.§. To Date _J~Tl:JJ. 1978~79 (Decrease) ,Change
£~0iToy-e~ f3enef! ts $ 8!,718 $ 611::£$4 $1T,"i84 $ 72 t 11)8 $ 70:-6li4-$L~,,~z.r ( 2' 5)% ;
! Adm!nlstr&tlon & General 37.443 36,507 f ,664 38, UJ 4t,3C8 jt 1.31 8.,2
Eng!nr;:.erfng Office l4S,307 179,777 "179' '171 164~~i86 05,391) ( 8.6)
Surveying 15,012
inspection ~ __tW..iL --24!.·1~1 _l~Q.~1 906 _ _...... _ .... 3.8
TOTAL EXPENDITURES 30?.~039 ·301 ,6?9 12,8118 Jtlt~527 301 j3 BS {lJ ,142) { 4. 2)
n'.PEtlD I TURES BY OBJECT
Employee Servfces 1265 '276 :z64, l79 12.8~8 277~027 266j235 (10,792) ( 3.9)
Professional Services 23p260 28Fooo 28~000 211,000 ( 4.noo) (11•. 3)
Te:chn leal Service$ 2,783 1 ~900 19900 4 8 150 2,250 118.4
$oppi ies 41067 h ~ :,oo f1 ,400 3,800 ( 600) 03.6)
Equipment P:.Jrchase C Rent 1,742 200 200 200
General E~pense ltp 903 3! ooo. 3£9.9..9_ ~,coo_
TOTAL EXPEHOITURES 302,039 lO 1,679 12~848 . 314,527 301,385 (13,142) ( lt.2)
Services from Other OepartEents~ 40,745 3~.!03~ 1 1 ~2 35 1261. · 39.788 ~ 1 521 · 12.8
' ·;~2~78lf .;:us.71 ·. 14 8 00 ·.· ' 3li9, 79lt ., 3~l~T73 . (. 8,621.) T 2.~1t
TOTAL COSTS
FiNAtiCIHG '', 1.'·,,•
Department~t~ Kevenije 6,571 ,6~Goo . 6,600 7.8oo 1,200 18.2
Servtces to oth~r Departments l,42S 1 ~ 100 1 ~ 100 1.~oo 300 27.3
Prior Year Encumbrance~ 2,574
Gaso l I ne Tax 7,500 7,500 7,500 7,500
Genera1 Revenue 324 2714 _120 ,51~ 11t ,p!Q. ..Jl'•, ~~,t ..J_24,47l _(10, 121) ( 3. 0) .
TOTAL COSTS $342,784 $335. 71'• $ 1~.oso $3~9.79~ $3~l,11l $( 8,621) ( 2 .5)
---~-----------1978·79 ANNU.~L UUOGET _..__..-~----
____ .., ___ ,/
J~
" ' . ' ' . :. . ~ . ·-· .. ' . ~ . . ·:· ~ .. · -~ -.. . , . . . . . . . . . . -. --
CITY Of PALO ALTO
PUBLIC YORKS OEPARTHEHT
ENGINEERING D!VISfOt4
Actual Adopted Changes Adjusted ,ropos•tl lncreasr.:
AUTHORIZED POSITI(lll$ 19/6-7(. 1977~ 78. To Date _!._217-LB_ .JJ!Z!:l-1 J!!.s rea!.!l. -~·_..------~...-:--·--
HEwage!', Pd~ II c )./<)rks
Engiilecr!ng I.
Assls.tant City Englnr.er 1. L L
Secretary 8 1. L 1. l.
Inspector~ Public \~orks 1. L 1. 1 •
Engineering Technician I I. L l. l.
Supro,n•isor, Engineer!na Services \ . 1. .I. L
Engineering Technlclal Ill 2. 3. ). 3.
Junior Engineer 1. L 1.
Assistant Engineer 1. 1. 1. 1.
Associate Enuineer L 1. L ...!.:.. -
TOT,6.L REGULAR POS !T i OilS 9· 11. 1 : • ll. --
TEHPORMY AND OVERTIME -..-,-;:
Temporary .70 .91 ~91 .16 (.75)
Overtime _:,!2., ww!cll. .33 --:.ll.... """'" -
TOTAL TEMPORARY & OVERTIME .99 I . 2li L2lt .~9. (,751
TOTAL PERSON YEARS
- -w;:aa
9.99 12.24 12 .2~ 11.lt9 (.75}
-----------------1978·79 ANt-lUAt. BlDGET ______________ __.199
• •
Employee Ueneflrs
Adn1infstratf(1n & General
Engineering Office
Surveying
!nspection
IQ.~L. PER?_Ot~_'!lAftS
EMPLOYEE SERVICES
--~---
AVERAGE COST/PERSON YEAR ----·-..........._...__.._..,
, _____ ..,._._, ____ _
Ac tua 1
1276~ 77
l 'li4
I .60
.5. 12
.79
-·~
9·99
Adopted
~')77·78
l. 76
1.68
7.64
L J6
-~-
12.24
Change$
To Date
$ 1,050
·----1978 .. 79 ANMJAL. OlOOET--
Adjusted
. 1~77-78
l. 76
16.8
7.64
$277.027
$ 22,633
Proposed
.lU!:.ll.
I. 76
1.68
6.89
L 16
ll. il9
$266,235
$ 23~ f71
~ncrea!l@
JDecrease)
(. 75)
--(. 75)
$ Oo, 792)
$ 538
CI:Y Of :Y.~I.tTO --------------------............ .. ··.
P'Uil.l C WOJUtS DEP.U111EUT \
STM.£ETS DtVISIO~
1970-79 PRO~RAJi ftN~ SERViCE LEVEl ~ Exp~ndl t~ues of $9,9,~08 are re~nded for the 1971-79 f I £cal yur. Th 1s
Is a decrease $ (i1i3~BB7) from the curr11nt ye~r. ·rne dec:rea:;e result~ frOAII the remoY!1l of ~jtro.xlwtely $i23,000
Capital lmprovelilent PrognH~ rt-.lated resurfi1cing <Jnd 5lw·ry ~eal contncts from th~ ~rnt . .ats Dlvlsioo Ofl~ratlng
budget. In 1977"78 these contrac.ts v1ere part of the 5treets budget. !r. 1978-79 thE:y wJ H not !u. The level
of service througho•.Jt the Streets Division w!ll be .appro:dmately the sare for 1978-79 oill.s It Is for 1'77-78.
The Streets. Division maintains pavcrr,ent ~nd s!dev.•alk surfaces~ roadstdes and parktng loU; ~lniMhe$ pto~rty
damage relnte:d to storm runoff i3nd providestr~ffic control slgns and str~.et markers to ensure the ordnrly
f'ow of traffic th:'oughout Palo /\Ito.
ADH I II I SlRAT I Olf MH! GEHERM~ SUnPROGRN-i
-~·~-
PURPOSE/GOAL -To provfJe for the .flffcctlve plam1.ing, execution control and f!Valuatlorl of the programs wtth~n
·ti1o StreetsDivl~lon.
DESCP.IPTICll .. The Admi~istratlc.1 oilnd General sub;Hogra.ll is responsib~e for thc. m.ana~ement ltrH~ direction ~f the
Streets Division ... Typical nctlv!tl{.';s include scneduiinn dlvlstor1al \.·wrk, prapu·lng f!-.tl.t work orders, safety
arH.l loss control, employee dcvelopmont und superviston, ilnd rep~rt preparation. &luring the curr~nt year sig
n t fl. cant piog resshas been made in the areas of &i!tp loyee deve 1 op.~nt. loss control and l!fH nnat tve a cHon.
$92,795 Is recortrnended forth~ 1978··7!) fiscal year. This Is an Increase of $8,267 froRl the current fiscal year .•
Projected activities fer 1978-79 Jndude Improving the ftmergency call-out system, lmprov!ng the empl.oyee eval
uation process~ lncreaslng ths emphasis o~ safety a41d los$ control and est.-biJshhi£1 a. divisional ma!ntenancl!
management system.
Ot3JECTIVES
1. To improve the .. ~me rgency ~a l! '"'Ol!t 5ys tCM.
2. To lmr:;.::we the emp~oyee cvaluatlc.;• proc~ss.
11. To ~mplement the employea dov&iopment pronraat •
..__ __________________ 197Sa79 11t:t-t'..L1L 5UDr;ET _ _.., ____ .
• • 201
l
I
• • .-...---------···"-----~---CITY 0 ... ""1:'0 ,.,.0 -------------·---·-----, .. "/ .. .;... .1 ....
5. To conduct 10 safety mc(1Unl)!i <:nnuJI!y.
PCf~ll C \IOfU~S OErMTilEUT
STrlEETS 0 I \1 iS i Otl
6. To dacreAse gusoi ine con$1.nnptfon per vehicle b·; 5%.,
7. To es tab 11 sh <s rna In tenanc>.! ronagemen ~ system.
ADNfl!lSTRATIDrJ /':110 QEUERAL
PERFOI\HANCf. MEASURES ,__ .. ...._ _____ ....___:.. __ ._
t of comp~alnts or inqutrlas
responded to wlthfn ~8 hnurs
Number of safety meet 1 ng!j conductec.l
Gasc I i ne and diesel fue 1 consumed
{ga I lens)
Actuili
.!:9 zt,n 12.
Actual
1~75-76
1\ctual
1976-77 --·-
~2 ,000
Target
illl.:l!
39,900
T~rge t
.!2]8-~
100%
10
37,905
S!:fWICE LEVEL CHA!IGE -An incre"se of $8,267 Is re~nd~J for 1978-79. Tite .:hanne resuhs primarily from
a:1 fli,ooo increasn in T~chnlcn1 Scn·lc:•n. The tncreale tdll Llc utlllzcd to establish·-. ~lntenance m:sliagemont
syst.~.rn whlch \'till lmpro·.tc prod,~ctlvlly and hd J I tat~ org~nlz::HfonaJ develop;ae;,t.
~-----·,------" 1978·79 llNNt!At DUDGET -------------~", 202
11Dt11UISTRATIOU AtiO GEIIER/\L
EXPENDITURE SUHHARY ____ .,;... _____ _
Employee Ser~!ces
Technical Services
Supplies
Mater I a Is
Equipment Purchase & Rent
Gene.ral Expense
Total Expenditures
EXPENDil"URE ~tiALYSiS
CITY C~ P/.~0 /.t.TO
PUlL I C WftKS DEPARTMEilT
STREETS fdV I SIOH
Actual ,.\dj us ted
1976~77 l~1_77-78 >
$ 37.'732 $1!) ~626
208 2,200
861 1 '1 00
:~9
228 100
68..!.)9 !. 35 1 502
$107,259 $81!, szs
f'rqpcsed
1978-79
$11),828
10,200
1 '150
100
'H; Sl I ---~t..-...-..:.....
~ 2, 795
_Employee Services -~4~_;828 ~~ recomoonded foi stafflnu this H!bprooram.
lncreue
_(P-t.: ruse}
$ :vn
B,ooo
so
__ __12,_
$8,267
Technical Services ~ 1.10t200 Is r~coll100nded to provide the follc.-wino: $10,000 Is for tt:e establlsl\ment of
a maintenance management system· which will lmpr($ve productivity anu facllltate orgM1z-satiOfta1 >ievelopant;
$200 Is for equipment maintenance and repair.
SlJpp'lles -$1 2 150 Is rec;ofllllended to provide the followintJ: $.9QO h for stationery and office suppHes;
$200 rs for minor tool$ and $50 Is for medical suppiies.
E~ulpment Purchase & Rent-$·100 ls recOfl'lllended for the rental of mlsc:o.llaneous equ;p.'llent.
Gent:ral Expense.-l35,51Z is recormwnded to provide the toHowirag: $35,000 is for City liability Insurance;
$400 Is for travel and meetings; $100 Is for staff membership In professional org3nfzations; $17 is for
proparty taxes ahd rel:t5,;. '
STREET HAIUTEtiAtlCE SUBPRO~~
PURPOSE/GOAL -To proviJe pavement ~urfaces
vehIcles, 'bTcyc I es and pedestrIans.
that t-Il 1 ~ fact I I tatb the safe, CO!Ifottable oiilllttd orderly flow of
~----· ----1978-79 ANNUAL OUOGET -------------------• • 203
• • .--------------------CITY OF PAlO ALTO----------------
PUBLIC \IORKS OEPARTMEUT
STREETS OIVISlOtl
D~~CRIPTION-The Street Maintenance subprogrnm Is respbr:slble for tha s~hcdul lng of repairs and prcvent~t!ve
iik·dntenanc;; to ensure that str•:!ctn ara safe and adHfJUnte. Typit:al .Jctly!tfos lnclu;!c; street r4ltchlng, rt'l"
surfaclno, base rapa!•· and slurry seal. S!g~lflcant accomplishments durlno the current flstal year Include
complete reconstruc.:tlon of Embarcadero l<oad from East Bayshon.• Frontage RoCtd ~Jsterly to the oo1 f c0urse and
deflection testing of Alma Street to asce-rt~dn base and subgrade conditions.
$!82.805 Is recommended for the 1975-79 fiscal year. This ls a decrease $(123,942) from the current year.
Theraduction Is caus(;~d primarily by the remQvaJ of approximate-ly $123,000 C~p!lal lmproverncnt Progrom rei<Jted
resurfacing and slurry ~eal contracts from the 1978-79 Streets Olvlslon operating budget. Projected octl
vltles for 1978-79 include resurfacing 2! mrles of streets, slurry seal !no 3i ml les of street and completing
105,000 5quare feet of base rep~lr.
OBJECTIVES
T.:--fomurface 2i mil<ls of str~et.
2. To slurry se~l 3! mllea of street.
), To base repalr 105,000 SQuare feet.
4. To maintain en effl..:t~ncy· measure -of .OILwork: hours per $quare foot of ba$0 repair.
~------------19ro~?~~!~~LOC~T-------------~
(
--------------CITY OF PALO AlTO
PUBLIC WORKS DEPARTMEUT
STREETS DIYI$~0N
STREET HA lliTEtU\HC£
PERFORMANCE MEASURES
-~---_...·-... ---~
!~Limber of street milt;$ resurfac~el
NumbPr of street ml!es slurry s~alad
Number of square feet base repair
Number of ~1ork hours per sqwHe feet
of base repair
Actual
ill~:-7?.
3.06
t,_, 96
150, 160
• OLr
1\t::tua~
1975-li
3.50
6. 31~
127~647
.04
Actual
l97fr77
2.6!t
. 3. 13
119,835
,04
2.5
3 c;
' " !05~000
.04
Target
.!il~:Zl
2.5
:L5
105,000
.04
SERVIC( U:VEL CUAIIGE -A dec.reuse $(123,91t2) h recommended for 1978-79. The f.:hange is Ci'YS~ hy th6 relft0'¥'4ll
~P···prcix1mate I y $123 ,COO Capital improvei'nent progratn related resurfad n9 and s 1urrJ seat eon tracts frM the
Streets Dl11islon operation budQet. In 19'77 ... 78 these contracts w~re part of the Streets budq~t, lfl l97S··'7:1
they 11dil not be. The level of service for 1978·79 wl13 be the same as It Is for 1977-78.
~---------·-----l9n~9A~B~tT~------------• •
I
I
I
I
I
STREET HAIUTENAHCE
EXPEIID I TURE SllllHA!lY
Employee Services
Technical Services
Supplies
r·1a te rIal s
Equipment Purchase & Rent
General Expense
Total Expenditures
EXPENDITURE ANALYSIS
CITY OF PALO ALTO
PUBll C ~IORKS DEPARTIIEtiT
STREETS DIVIS IOU
Actual Adjusted
1976~]] 1977-78 ----
$ 91,/165 $ 88, ll15
110,02'1 123,702
2,S76 2,000
90}370 91 ~ l,oo
Bo 1,500
____ 30, ---
$2.911 p 545 ~~).06' 747
Emp10).7e-servi'Ce~$8za2t5. Is recorrm~nded for staffing this subprogram.
•
Proposed
li7_8M79.M
$ 07,7~5
i!OO
2,000
31e160
1,500
$182,805
Technical Servlc~s ~ jiQQ. J~ reconme1~cled f<:lr equlpment maintenance and repa!r.
Increase
J.Q.tS!:~
$( 1;00)
(123t302)
240)
i Supplies ~ g.ooo is rect~rll!lencled to provld~ the fu11owlng:
I $950 Is for tralnlng safety medlca1 supplle~.
$1~050 ts for minor tool~ and fle1d work and ·
I
!
Hateriah-$91. lov ls recommended to provide cement, sand~ gravel a;1d a$pha1t.
Equipment Purchase & Rent -$1 ,!i.QQ. ts rec.onmended. to provid~ the foi lowing: $1,000 is for the purchase
of tools ~nd ~'<'ork equlpmcnt;Tsoo Is for equipment rental.
S l DE,Wt'\.~~J:!~ I.NTDIAHCE SUBPROGIW1
runrosgjGOAL ~ To provide safe ~nd useable sidewalks for pedostrl~ns and bicycles.
OESCIUPTIOU ~The Sld<wmlk ~\alntenonce subprogram is respons!ble for ensuring that public sidewalk$, curbs and
gutters are malnt'llned ~nd are safe, Typical act!vlties Include concrete repairs, sidewalk replace..nt, root
sa\-/ I ng; curb and gutter rep l ~cements, surveys and l nspect: Ions. A m~jor act fvlty t n 1977-78 wu developIng
-----.------1978~79 ANNUAl BUDGET-------------~
'2(6
.· . . .· " . .• ' . .
'.
..--------------~-----CITY OF P/.~O.;:~.lO ----------------
PUILtc WORKS I'JEPfiRTHEUT
STRf.ETS 011/ISIOU
pJ~ns to reroute std~w~lks around trees because of drought conclltrc~ns. Normal operat!Qnal activities for the
Stde\<!cdk Hillntenance subprogram 't'Je.re suhstantia~ly reduced bocaue;e of th~ drought.
1_1_91t29~ Is recommended for the 1978-79 flst:a1 year. This Js o doc1·ease ${2,7·'•9) from t.he current ye'-'r. In
197'8-79 normal op.~rutlonal activities \\1!11 ~e resumed as drough!.: conJitfons no longer exist.
08,.1ECT! VES
T:'"-To-re"PI ace 25,000 Sfiuare feet of s I dewa 1 ks.
2. To complete 15,000 lln.e feet of preventive root SiJwlng.
3. To r~place l,OOO ilne feet of curbs and gutters.
4. To maintain an cffklency me~Ullre of .22 \'JOrk houa·s. per square foot of sldeHa.lk,
;. '
• 1978·79 11NNUAlDUOGET--------------~ '1SI •
• • -------------·---CfTV Or PALO ALTO----------------....
/ . PUBLIC WORKS OEPARniEUT
( ·"', ..... , STREETS 0 IV lSI ON
S I DEUALK HIU UTEtiNICE
PERFO!IHANCE r.!Ef\SUf\t:S
Actual
Number of z:quar.':l feet of stdevs.~lks repia.ced
tlurnber of line feet of preventive
root sa'.'Jlno
Numbe1· of II ne feet of curb and nut tor replaced
Number of v~<::!rk hours per square foot of
si~ewalks replaced
1974-75
61~655
1, 059
2,372
. P!
Actua1
1~)7'5-76
Jl] ,693
1 ,55.1
71Z
:. 1 ~
Actual Target Target
1976-77 1.,77"'~. .1?78-n_
29,560 25,000 25~000
28,156 15,000 ~5,000
1,706 2,000 2,000
. 15 .22 .22
SERVICE lEVEt CIIAHGE-A decrease ${2,7~~) Is recorrmended ftw 1978«]:). Thls change ls caused by modest decreases
In Employee Sen•Jces and Hat.eriols~ partla'!Jy offl\et by a minor lncreasa IrA Supplies. These changes wlll hflve
no impact on service levels. This subprogram•s 1978-79 service 1eve1 wJll exceed Its 1977-78 servlce 1ev•J
because drought coHdltJons no longer exist •
....__ __ ;..._ _____________ 1978~79 -"~N\J/~l !ll!DGU ----------
I
S I 0£\.IALK HA I IITf:,~AtiCE
EXPEND I TYBf-?.~Ht;!0,Ry_
fmployee Services
Technical Services
Suppl i~s
Materi ~.11 s
Equipment Purchase & fient
To ta i Expend! tun~s
iXPENDITURE ANALYSIS
C lTV OF PALO ALTO
PUILIC YORKS tEPARTMfNT
STftEETS DIVISION
Actual Adjusted
J976-77 .!Jl}··78
$69; 8911 $ 77,045
]t) Boo
3,~60 1,600
2 J '873 24' 100
-----?J.Q.
$95,297 $104.04.5
Proposed
illQ-79
$ 7)~ ,096
800
3,1.100
22,500
_500
$101,296
Employer. Services -$7 11t 1 096 Is recofii'OOnded for st~ffRng thls subprogram.
Technl:;;.ll Services -$80C: fs recommenued for equiptrl(;nt ma!ntenance and repatr.
ltH::r•ase
J.~-~r..!.as!l
$(2~~~9)
1, 800
(! .600}
$ {2' 749)
Suppl fes -$3,119_9.. h recorrrnem.led to pr1.1vlde the foi lov1lng; $3,000 !~ for minor tooh and fle}d work and $~00 ·
is for s~:.<rety and medical supplies.
Katt:rials-$22,500 Is recomnended to provide the followrn{l; $22,400 Is for cement, sandj gravel and asphalt
and $100 fs for pipes ~nd valves.
Equipment Purchase & Rent-$500 ts recommended for equipment rental.
TMFF I C COtiTROL SUBPROGRAM
..
PURPOSE/GOAL w To provide traffic control signs and street markers that ensure the saf:s and ord.erly flow
of pedestdan, b!<:ycle and vehicuJar traffic thrOIJghoot the tity.
OES.CRtPTIOJi .. The Traffic Control subprourJm Is re.sponsfbie for the fnstatlat:lon and lfla!nter.3nce of traffic
control signs and street mark!n!]s. Typlcal activities include curb painting, pQintlng of cross \-lalks and
----------~---:--1978 .. 79 ANNU.~l OUDGET ------·-------~ • •
)
r
. J
I
I
• • ----.-__ _.. _____________ CITY Or Pl.tO.ALTO -----------------......
PUBLIC \IORKS DEf'ARTHENT
STREETS 0 IV I ~il 0~~
. yee .. 1· in.clw.Je rcchannellzrltlon of th<3
lane. llne painting. S!gnificant accomplishments <Juring the c:urrent
Intersections at Middlefield and lorna Verdo 1 H!ddlefleld and Colorado,
J Jnd Church t ll and f1l m0,
4 ~
I S79, 7:il ls n:;comnended for the l978-79 flscai year. This Is a decrease $(10 1 701) from the current year.
P'r:;;j~cted activities for 1970-7'3 include major revisions for both Charleston and U!ddlefJeJil for the
lntersectlo~ with San Antonio.
OB,JECT!VES
T.-To 'P"aTnt 13) rn! lef. of lane lines.
2.
J, To Install 350 traffic signs. I l;. To '"epalr 1!500 traffic: signs.,
. '
~-----------------1976~9A~MtmmEr---------~------210
- --------------------------------------~-------------------------
--------~--------.. CtTYOFPALOA.TO -----------:--------... ~ PVIliC WORKS D£PARTHENT
TRMf I C COnTROL
PERFOf;H.•\tlCf tiEfiSURES ____ .....,..._ _______ _
tlumber of m! !es ..
0! lane
r~wr.bcr of ~ ~ ne feet of
1 I nes p.atr.tcd
~:ross1-<a 1 ks
ar.J stop br..:rs painted
!· ~ ~ .. :. ~r~.b e r of trr-:fic slr:ns inHalled
11~.rrbe r rf traffic sfon5 repaired
STREETS DIVISION
Actual
1974-75
125.92
41; 800
502
2,561
Actual
]375-.~.
20.70
/11 P946
353
'! ~359
Actual
197_~~-7'1
85.93
213,008
32.3
2,157
Targe.t Target
llli:1! 12.7~:_12.
85 85
112. ~000 42,000
350 350'
1 >500 1,500
SErWiCE lEVEL CllAIIGE.-A decr~ese $(10~o700 ts recooaended for 1!>78~79. The thange results prl~r~arily from a ·
substantial decr~a~e Jn Supplies and a ~dest decrease In Employee Serv§ces, partlally offset by modest In
creases ln Hatcrla1s anJ Equipment Purchelse and Rent. These chsnges will ~"'·,·:;'-~negligible l~;act on :service
lc\lel. The ser·.dcG tevel for 1978-7~ wn I remain _as It Is for 1977·78. ·
1971·79 ANNUALDUDG~ -·-------------------2ll • •
• • .----------~~------CITY OF PAlO AlTO-· -
PUBLIC WORKS O£PARTHEUT
STf<Ef.TS OIVlSIOU
TI'!.AFF I C COtfTROL
EXPWD! TUf"l!~ SU~.HARY
Employee Scrvicos
Tc~hnical Serv!c~~
Supplies
~1a te rials
Equ i pr:1en t Purc!use S HeHt
Total ExpendItures
EXPEUD I TURE .•\_t!f\!. Y$ IS
Actual
~z§_-;z
$~}7r072.
71t I+
5~ 171
25,856
ll '3~~
Adjusted
1977-L~.
$50,958
1100
29.GOO
9,.500
rroposecl
1978-79
$110,882.
400
12 '11],5
t6jooo
_.J 1 000
$79,757
Employ<!;; Services ~ $~8, 882 is r-econmended for staffing t:hls subprogram.
increase
JOecrea$e1
$( 2l076)
(17,125).
6,500
·-2 .J200
$ ( 10' 70 1}
Technical Service::; -~~C0 is recorrrnanded t0 provtde the follmllng: $200 Is for equlprr.ent m.1intenance
and repairi $200 i<> (orf"acillt!es •·epalr.
Supplies -$12,Z,7? is rec01m,ended to provide the fotlOOr)ing: $11,000 ts for chemicals· and patnt; $1,050. ·
ls for minor tools and field work~ $425 ts for safety and nw.;dlcal supplies.
~laterlals-$16tooo Is reco.m~nded for traff!c control sil)ns..
Equlptnent Purchase f. Rent .. $2_~000 Is recOQmended for equipment rental.
S TRE.ET CLEAH ltU:i S UBPROGRAA
PURPOSE/GOAL -To maintain the streets, roadsides and p&rkfng Jots of the City In a Slife and clea1~ conditio111.
DESCRIPTIOU-The Street CJeanlng subprogram ls responsible for maintaining City ~S.treets In sanitary condltlon.
'fyplcal activities Include sweepfn9 streets and parking lots, emptying and c1eanlng puallc receptacles and roAd ..
side :clean-ups. A slgnfflcant acUvity In the current year was an analysis to det~rmine the ser·vir.:e. lev~l lm.;.
pact of one street sweeper vehicle and one operator. It was determined that neither should be t.l imlnated.
1978 ·79 ANNUAL BUDGET -----~---..,_--------212
~---------------CfTY Of rALOA.TO -----------------.
PU~LIC UORKS DEPARTMENT
STREETS giVISlON
ll~i43 is recorrrnended for the 1978-79 fiscal yeur. This Is a decrease $(l,85.'3). frOfft tho curr~nt.: year. Pro
jt:ctcd (lCtlvittes for 1978~79 !nclude ror~ Intensive <Jn<llysis of stre~t S'!'t-aep!ng frcqu.n.::y~ ro~t!ng and S(.hodullng.
OOJECTIVES
1. To analyze street sHceplng frequer,c)', rt)>.ltlno and scherlul lng.
2. To sveep 40,000 curh miles of street.
3. 1'o provide a Hl day s1·1eeping loterv3l for residential are>is from OctoLer thf.augh Fcbrua"Y·
~. To provtde a 1!1 day SHeep!ng !nt~rval for restdendal areas from Hare;h through Septer*er.
5. To sweep 85,000 pilrking lot spaces .
......_ _______________ 1973 .. 79 ANtlJAl MDGET -----
• • 213
---~~----------------------------------------------------------------------------------------------------~~
J
'i
• • --·----~----------~--CITY OF rALO AlTO---------'"----------
STREET CLEAN I t!G
PERFORMANCE MEASURES ---------
Number of curb miles
Re:sidentiDl S\'Jeep! ng
Res i dentl<ll svmep i nu
lh.1mber of parking lot
S'tept
lnt~rvul
Jn tt'l)rY.:l t
spnce5
PUi.\LIC WOJ\KS OEPART11EIIT
s nu E:s o tv 1 s H1ll
Act<.;Q l
J~'P~--1(, ·~ · .. -'..-....... _!-:._~ ...
38,518 38,712
for Octoher~f£bn!~ry ?.8 ),6
for li~1rch ~~cp t ~ribcr 9, I 9.3
1Jh't:P t 1;:"0, W7 126~019
i10,lZS
7.5
7-9
8~1753
Targe.t
191.l:J.8
~0,000
8
10
85,000
Target
J.?}~-72.
40,000
10
14
85,000
~CE LEVEL CIIAIIGE-A detn..,asa $(1 1 65!)) Is reconmenll .. :~~.,l for t~73~7!L The chanot.', Is caused pr·1marlly by
minor decreases in Employee Se,rvlces. Street ~'lcepfnt] frequcnr..tes routing and scheduling \·dll be -carefully
anal·yS!:ecl In 1978~79 wHh a po~slblc tar~t of decreasing the t97'l-78 hwet 0f residential street sweeping.
_ ·--·-·· .. ·-----· 1978-79 ANNtJA\.6UOGET~·-------------·__.. 214 ·
STREET CLEANIUG
EXP E1:!PJ]j!RE~W-1AfW
Employee Services
Technical Services
Suppllc;s
1'1i;l ter I a 1s
General Expense
Total fxpendltures
EXPENDITURE ANALYSIS
C lTV a; rAlO .ALTO
PUlL I C WORKS OEPA"Tt'\EM'f
STREETS DIVISION
Actual .(\djus ted Prpposed
1976-77 1977~ !978·79_
$133~063 $135)752 $\33,543
/,531 10,500 101500
3,5/5 6,250 (> '600
2,071
_ ____723_ --_.-..,_,_ .. ____
$11t7 1004 $152,502 $150~643
fmployee~ Servtce$ ~ 1J.JJ,SII) I$ r~comnended for staffing thh; subprogram.
Technlclll St:st'Yice!3 ,, §.10t500 1:; O.lCO!'IVOOnded for filcllltles maintenance and ;:ecurlty.
l"cre.ase
( ·~ .£!.!!!!l
•' ( 2 2 '11)) \J , I \.:, '
350
----
$(1 ,859}
~uppl ies ~ .~~1 6.Q_Q_ ts recomrnended to provide the following: $6,350 fs for Minor tools and fl~ld work;
~250 ts for $nfety ~nd medical supplies.
STREET U GBT WG ANO TRAF F I C S! GNALS SUBP ROGR.AH
fURPOSgLGO~~ .. To provide appropriate ma[ntena,r;ce sertices For· Clt't traffic signah ~nd street lights.
DESCRIPTION -The S.treet Ughtfng and Traffic Signals subprogram Is res~s;!ble for ..air-.t:enance and repair
services for str~et lights and tr~fflc control sJgnaJs. A11 work for this $ubprogr~ ts perfor.ed by th•
UtilI ties Oepartm~nt. The Streets Olvl~lon reimburses the Utlltt~es Department for electrl~al energy an~
maintenance and r~palr services,
$3,50,Q, is recormx~nded for the 1978-79 fiscal year. Thh [s i:l decrease $(8.500) from the current year.
A continuation of curr~nt tJctlvftles ts projected for 1978-79.
SERVICE LEVEL CIIANGE .. A decrease ${8,500) is recommended for 1978"'79. The change is C41use~ by Palo Alto's
e1ssumptlon of Barr'On fat'k street Hghtlnu frcwn P.G,,E. The servtc~ 'ev~J for 1971-7~ wti1 lte the s••
as th~t for 1977·78.
1978·79 ANNUAl BUDGET ~------------~215: •
I
I
• ----~-------------CHYOF rAl..OALTO --------~--------.._
PUBll C WORK$ D£PARTIIEUT
STREET LIGHTING AND TRAFFIC S!Gt~LS
EXPE~DITURE SUMMARY
General Expense
Tota1 Expenditures
EXPENDITURE ANAL¥S!S
STREETS DIVISION
Actuui
IQ.74:-7a
il!h9J7
$~0,997
Actual
!975·76
$12 000 --~-
Actual
1976w71
$3,500
Target
]277~78
$(8,500}
Target
J.~78~ ]'3
Generai txpense-$j,~Q..Q. Is reco!Mlended for J97B-79 to provide street lighting for tr..:. San A.ntordo overpass
at Alma.
STORM DRAIIIAGE SUBPROGRAH
P,URPOSE/GOAL-To mlnfmlze property damage relatad to storm runoff,
DESCRIPTION .. The Storm Ondr..~ge subprogram is responsible for malntai.nfn!) all' stor~ drain facl1lt1es. Typical
actlvlti~lnclude responding to flood ccmplaints~ investigating and ~1eanfng clogged Inlets or conduits and
general clean-up and rl'!palr after storm d~mage, A significant accompltshment during the curreftc ·1·e•r was
preventlng d".lmage to private property during the re;;;ent heavy rain faiL
$34,733 ls recommended for the 1~78-79 fiscal year. ·Thh Is a decrease $(3~637) fro.a tt.. current ye.ar. Pro~
jccted ·actfvttte.~ for '1978-79 include a continuation of normal operattons.
ODJECTlVES
1. To respond to storm problem calls from resldents •.
......_. ______ _....... ______ 1978··79 Af',ttlJAL BlDGET --------------216
--------..-------CITYOFPAlOALTO ---------,-.-------.....
STORM DRAIUAGE
PERFORMANCE MEASURES
Storm problem call~ from residents
PUBLIC WORKS DEPARiMfi4T
STREETS DlVISIOU
Actual
J97=4-z2.
132 63
Actual
1976-11
121
Target
llZL-Z!.
250
SERVICE LEVEl CIIANGE -i\ decr~ase $(3~6.37) Is recorrcoonded for 1978-79. The change Is cawud ~y ie ll'"£)deJt
decrease In Employee· Services and 11"lll have no servle:e lave a Impact •. The 1978-79 sen.·ice 1ev~l w! I 1 la
the same as that for 1977-78 •
. .
·,
----------· 197!·79 ANMiAl BIDGET-217 • •
I
. ,
• ••
. .--------------:----CITY OF PALO ALTO--------------------"""---"
PUBI.IC \fORKS DEPARTHEUT
S TOI\tt DM I NAGE
EXPENDITURE SUMMARY
Employee Services
Technical Services.
Supplies
Materials
Equipment Purchase & Rent
Total t.xpenc.lltures
EXPENDITURE ANALYSIS
Actual
illkll
$18,306
2,3~6
P~6
628
_ _ll.L
$21 '567
STRf.ETS D I \1 IS IOH
Adjusted
].371:'78 ~
$32~220
2 ~ 000 . a;;o
3,000.
_JOO
$38 ~ 370
Proposed
1~78""79
$28,583
2~000
a so
3,000
~lQQ.
EmpToyee"Servlces ~$2,§.z2,[lls recorrrnended for st~fHnu this subprogram •
Techntc.al Services-$2,000 Is reconmended for fncllitle~ repair.
Increase
(Decr~~!cl..
Suppl fes -w$850 1.~ recommended to provid(l; the fol Jawing: $800 ts for minor tools and field work.;
$50 !s for iaf~ty anu medical supplies.
t1aterlals-~~,000. J~ recofi1Tlended for cement, sand, gravei and asph~lt..
Equipment Purchase & Rent ~ '$~Q.Q. ts recoJilllended for the rent" I' of mhceiianeous· equipment.
WORK fOR UTILITIES SUOPRO~
fQ.RP9tE[GQAL -To replace streets and sidewalks after th~ lnstaHatton or repalr of syb-surf~ee Uti I hies.
Di:~<?.,"'~PllQ!! .. The Work for Utllltl.es subprogram is respon~tb1e for th6 replacement of asphaltic or cearent
surfaces after cuts I!Klde 1~ Cl.ty streets for tnst11atlon of utlllttes~
j58-.t.222 Is recorm~ended for the 1978·79 fiscal year. Thh i$ an Increase of $991 o~er the current year.
Proje.r:ted a~ttvlties for 1978·79 include a contlnu!ltfon of nt~rmal operations.
----~---------~------1978 .. 79 ANNU."1L BUDGET ----~--------_.218
.--------~--------CITYOFr/.~0/.tTO ---------------
ruBL I C WORKS DEPAR.Tt\ENT
STREETS OIYlSION
ODJECTIVES
T:'"To~resurfi3ce 6o,ooo squart7 feet of utll ity ditches 1o~fth asphalt concrete.
2. To provide 8,000 square feet of concrete \'JOrk for uti J I ties.
WORK fOR UTIL~TIES
PE,.B~nCE fiEASURES
Number cf square feet of utI J i ty d t tches
resurf~ced with asphalt concrete
Number of square.. feet of concrete work
provided for utiJ[tl~s
Actu~i
1 97''"' z~
Actual
.!lZ2:1!
Actual
JJ1_6 .. 7Z
59,703
Tar~~t
1977-78
60,000
8,000
S~RViCE LEVEL CHANGE -An Increase of $991 ls reCOMMen4e4 for 1978-79. !he Increase is •1~1.-1 and wltJ
have no triip:·u:t'Oi~"'S"e"rv!c:e Jaw:~ls. The servlee level for 1978-79 wfli be the· same as that fQr 1977"'78 •
..__------------·----1978·79 ANNUAL BUt>GET-----• •
60~000
8~000
• CITY OF PALO At.TO ~ORK FOR UTiliTIES
PUBll C \IORKS DErARTMEHT.
STREETS DIVISION
Actt.~al AdJusted Proposed Increase '' l!
j
I'
. !
EXPF.HD I TURE SU11MARY ~~z6~7z 11.77-78 J.2]8~72 (Deere~~.
Employee Services $~Z, 1:28 $39.931 $39~842 $ (89)
Supplies lo
Haterlal:S .J.!,lli .J 8 I O.Q.Q. ...J2...t.08Q. l, O?..Q.
Total Expenditures $61,361 $57,931 $58,922 $ 991
EXPENDiTURE ANALYS~S
Emplo-yee Setvl ces-=-132.L.Bmlt! Is roconrnended for !i taffi ng th l s subprogram.
H::~ te r l a l s -$19.1.980 Is recoornendad for sand~ cement and grave I ,
flEtiERAL F~ELD SERV~C[.S~ SUD?R~
PURPOSE/GOAL -To provide construction services of non-street work to otilct· City dep~rtments.
DESCR.H~Tl.QJ! .... The General Field Services subprogram provides cons~ructlon and repair asshtanc\\ to Cit'/ de ..
partmentl:) for minor Improvement projects. Typical acttvtties tnclude repairing tenftls couru e.,d repairing
pedestr{an·blcycle bridges. Significant a~comp1 hhments during tbiJ current year ·Include hat~Hng~ p1acing
and blading one hundred tons of decorative rock at the Mat~!ero Wel! site and constructing a street c1osure at
Ca 1 t fornl a and Ha.nover. ·
$51,31~ is rec~nded for the 1978-79 fiscal year. This ~~a decrease $(510) from the current fiscal year.
Projected activItIes fo,:' 1978-79 inc 1 ude a continuation of normal ope rat Ions.
OBJECTtVES
1. To provide construction an4 repatr assl$ta~ce to ~tty dep~rt~nts.
2. To provide 9% of Street Dlvtslon work hours to assist ·Other Clty dapartments •
·"--.. -.. -----.,...----------1978·79 ANNUAL BUDGET-----------
,.,,
' I~ < I
!
I
CITY OF f~O AltO
PUILit WORKS DEPARrHfNT
STREETS DfVISION
GENERAl f I H.O St:RV ICES Actual Actua~ At.tu~1 Target
197lt·· 75 !57~:Z!. !2.l.~:lZ ill7-71 PERFOR~~NCE MEASURES
% of Streets Division work howrs used to
~ss I~ t other depart:nen tr. 7% 8% 6% 9%
SERVICE LEVEL CHANGE - A decrease $(510) Is rec~nded for 197&•79. This change Is caused ~y Mtnl~l
reductions In Slipplles and eMployee services. The service level for 1971·79 wfll tc the sw itS that
for 1977-78 •
T-1rget
m•-t1
St
......._-------------~ 19"!&·7~ ~t BUDGfT --------------221 • •
GENERAL f)fLD SERVICES
EXPENDITURE SU~J:(A.___.RY_,_' _
Erployee Services
T<~::-),.ln I ca I Se rv i (:e~;
Sup?l ies
Naterlals
Equ!pmer.t Purch.tse & Rent
Total fxpendlturas
EXPH!fi I TURE NU\L YS iS
• CITY OF PALO AlTO
PUBLIC WORKS DE~Af\Tt1Et'T
STfi.U!TS Di V f S ION
Actual P.djusted
JJ76-n. l2lz .. ·,~--
$hJ,61a6 $~5p322 l., 040 500
385 500
18 ~883 s~ooo
-~l)l -500
$67t085 $51 ~822
•
Proposed
.1978-72
$45, H 2
500
2.00
s~ooo
SQQ.
$51,312
Er.fd oyee~ser .. :tce~ -:.--i4S, 112 1 !» reco;mw:ndad fOi' staffing thIs s1.1bprogram.
Tf;c.hnicai Services -$50Q. Is reco!mlended for fac! Htle~ r~palr.
Supplies-$200 Is. rec.cnll'renued for safal:'f ~nd medScai suppt1es,.
Increase
(Decreas.!l
$ (210)
(300)
---
$(510}
Matertats -$5,000 ts reconwended to provide the fqJ lowfn.g: $3,000 h for c.e.~nt. sand ~nd gravel;
$2.000 ls for building hardware and lumber.
Equipment Purchase & P,ent -$500 Is reconrnended for equipment r•ntal.
~------------------·lm~k~~ET-----------~~m
CtTY Of ftAlO AI.JO
~UitiC ~S D£PARTH£NT
STREETS DtYISI!>H
~tuif Adopted Changes Mjusted Proposed lncreillse Percent:
~lS.E__EiiOl TU!i.ES iY {SUa) P~OGRAA lJ]6:J.]_ 1977-78 To Date _!~77-78 . ~J 9Z.8-7~ .(Oecrea~e~ Chin£& --E~ployee Dtneflts $ 2Z6 1 S9\l $ 20.5,510 $ 91782 $ :us~129 $ 214,o-lt5 $( !p2~7, ( . 6)i.
Admln~strat!un & General 107,260 82,062 2"~~66 8J; ~ 528 '7 ~ 7,5 8j2'7 s.e
Street Mat n ~cnance 29~,545 178, :103 l28s04.S J06, 7~8 182.805 (123J~43) ( ~0. it)
Sidewalk Haintenance · 95. 29& 100,035 4,0lii 104,CI~j 101 ,2% ( 2 ~ 74!j) 2.6)
Traffic Control 931201 8-4,630 5,828 90,458 79t757 ( 10 p 70 l) ( 11. 8)
Street Clear.!ng 14{1005 !45!376 7;126 152,502 150,6~3 ( 1 ~ 85~) ( 1.2)
Street lighting &
Trnfflc Signals 10,998 12,000 lZ,DOO 3,500 ( 8,500) (.70. 8)
S torn Dr <1 i n;:;ge '21 1 567 3G,825 1~54S 38~370 34,733 ( 3,637) ( 9. 5)
work forUtllH1t!S 611362 5-5,790 2' 141 57~931 58,922 991 t.7
General field Services 67,085 ~ 2. t 1139. .-1.1 )8~3_ . 51 312 I 510) LLO) I ,.,., ... -..... ..&.-..
TOT1\L f.XPEIIO I TURES 1 ) 1211 '911 950,314 163,382 1, 1!3,696 969,808 {11~,3,888) 1l12.9)
EXPENDITURES BY OBJECT
Emp~oyee ser'Vfce-:s 720, !9l 693,412 36,879 730,291 717,676 ( t2,6t5) ( l '7)
Technical Se.rvi cos 12~,933 16,000 123,303 t~O, 103 24,800 (115,303) @2. 3)
Suppl tes 16 ~ 193 38~700 3,200 41j900 26,675 ( 15~225) (36. 3)
Hater! a Is 178~6.37 151,000 1St,COO 156,7~0 S,?JtO· 3.8
Equ i prr..cnt Purch<3se & Rent lt,967 2,900 2,900 ~.900 2,000 69:0
General £xpense 79~~84 47t502 47,502 .39 2 01~ ~ ~ TOTAL EXPENDITURES 1 ~ 124,90 950 .. 314 -f63.38i 1 '113,696 969,&6 • (
5ervi ces frc:-m Other Departments ~38.12~ . t~14,511t 17,38\ " -4,1 &95 600,083 ..-J2~W.-_)8o9
TOTAL COSTS. l ,563.189 1,)6lt,828 180,763· 1,S45.591 1 • 569' 891 2~,300 1.6
F I NAtH~ f HG
Department Revenue 7,750 4,200 4,200 7,200 3,000 71.~
Services to Other Oepart~nts 5~~625 45, 150 45,150 57,000 11,850 26.2
P r for Year Encumbrances 10~255 123.30.3 123,303 {123,)03) (1 00. 0)
Gasoll r.e Tax 213 ~ 269 J04p950 ( 25,000) 279,950 285,00~ 257,050 919.7
General Revenue 1,21?,29.Q 1 ,0!'il&,:?28 .. ~,~~ 1,344 ,9,8~ _ _1 '210 &2.1. _(1,2'+,~971 j ~· 2) ..
TOTAL COSTS $1.563tl~9 $1,361!,828 $ 180,763 $1t545,591 $1,569,89i $ 2't,300
1970 ... 79 ANNUAL BUDGET 223 • •
• •
-UOTES -
224
CITYOfMOJI.TO
PUit tC WOi't~S M:PAAntfUT
ST"EETS IHVIS~o.t
Actual Adopted Changes Ad jus ted Pr~ua hu:rease
AUTHORIZED POSITIONS 1976-77 1977-78 Tc Oate .J1Z.7-7,_ -·~71-?1 (hcreuc)
St1per in tend en t ~ Strc-:ets 1. 1. 1. 1.
Supervisorf Streetfi 3. J, J, 3.
Senior Clerk·~ Pub 1 i c \Jorks l. • L L . .
Heavy Equlp~~nt Oper~tor 2. 2. 2 .• 2.
Heavy Equipment Operator-Le.ad l. 1.. 1 • L
Street Sweeper Operator 6. 6. 6. '· Equipment Operator ]. i ]. ]. t •
Equlpmt;nt Opera>:.or-Leau L l. 1. i.
Street Maintenance tsslstant 4. ~. It • Jt.
Cement Finisher 3. 3. 3. ),
Cement finisher-Lead L 1. L L
Truck Driver 4. 4. ~. ~-.
Traffic Control l·1nintaincr ! 2. z. 2, 2.
Tr-3ffic Control Ma!ntafner -li L 1. 1. 1."
Traffic Control Maintainer ~ leid 1. l. l t l.
TOTP.L REGULAR POS 11' IONS )8. 38. .38. 38 •
TEMPORARY ANO OVERTIME
Temporary .2) . 15 .15
Overtime • 42 ... 2 .Jt2
-~ -
TOTAL TEMPORARY & tJ\IERTtH!. .65 ~57 .57
TOTAl PERSOtl Y~ARS )8.65 38.57 )8.57 31.
.. ~.___ ___ __, _________ 1978-79 AHt«JAlawGl:T ----------~-----Z25
L • •
• ----------------CITY OF ~1l0All0 -----.. -----~-----.......
Employee Benefits
Admtnistraticn & General
Street Maintenance
Sidewalk Maintenance
Tr~ff!c Control
Street Cleaning
Stom Dra!n~ge
Work for UttlttJes
General Field Services
TOTAL PERSON YEARS ..__, ____
EMPLOYEE SERVICES
-,--.-)lo .......-...--
~.f&E COST/PERSOH YEAR
A<:tual
,i!J]6-77_
6.08
2. t3
5.4~
4.8.3
3.25
8.92
2.21
3.06
2. i 3
)8.57
$720, tS7
$ 18~672
f'UBL I C WORKS D£P ,lJ\n\£t~T
STREETS DIVISiON
Adop te,d
1.]77~ 78.
6.08
2.26 s. 711
lj ., f~t
3' 21!
8.91
2.0()
2.&0
~f.: 9~
38.57
$6~H ~ ~ t 2.
$ 17,978
Chrmges
To Oate
$36,879
$ 956
,tJ.,dj uste<l
l217..:78
6,08
2..28
5,74
lj .82
J.24
8.91
:Loo
2 .• &0
2.90
38.57
$730,29t
$ 18.93~
6.08
2.28
$'.74
4.70
j.09
EL 7&
t. 85
2.60
2.90
36.00
$717,676
$ 18,886
Increase
(Dt!crea-se)
._. ~ ....... J
(.12)
(. 15)
(. 15)
(. 15)
(.57)'
$(12.615)
$( li8)
-' " • ' . -' . (!1-0 •• • 0 :
------------------------------CiTY C~ :Y.:.O 1.1.':'0 -------------------....
PUilit WOAKS DE~AATH£HT
PARKS AttQ OPEN SJIAC~ MANAGEMENT CIVtSt8-'t
1978-79 PROGRAM MID SERVICE UVEl -Expenditures of $1 1 322,$90 are rec~end~d for the !'7i·7~ filCil year. Thl,;
Ts a decrea'Se'"fff'99":9i9'~~ th~~--.;urrent ye.ar. This decrease is due pri~rlly tc t~ tr~sf~r of tM. ~If
Course Maintenance subprogrM from this Division to th-e Recreation Oepart.-ent of Social aiW C~lt·r S•rvic•s.
The transfer of the GoH Course subprogram was in accord with Couticll ~irectloo to !-,.rove th" 0\'er.tli coo-r""•tiOll\
and operation of golf course actlvltles. · Se.rv!ce levels for 1978-79 H~il g~ntr11ly r~ln u they -lire ln 1~77-71.
Hm~·evert personnel has been reallocated arr.ong several subprograms to reflect rr1<magel"~nt pr!orltlf;s. lhe ~ar~;~
and Open Space Management Division Is re!iponslble for preserving the natural beautt .i.r'H:i functic.,~l 1.4tll lty
of City p;;trks and other landscaped areas and manages Pcdo Alto's nat•Jral resowrr.."s-Its ~tl~•s ~• foothills
to assure that ecolo"!cally sound practices are used for thls ccn~ervat!on.
AO~I !N I STRATI OU AND GENERAL SUS}JROGRAH -·--¥'
PURPOSE/GOAL ., To prov!de forth~ plannfng~ assessment, implementation, ~nd ~lrectlon of the prc~rMs In the
Pat·ks and Open Space Management Dlvlston. ·
DESCRIPTION-The Adrninlstratlon·and General subprogram is responslbl~ for t~ overall "iractlons w ..nage·
ment for the Parks and Open Space Man~gement Oivtston. Typical actJvJtles tncl~ ,.rs~l t~rvisint, .-p
loyee development, planning, oud~t preparation and management and protra av•luiitien. SlgnlfiCMt •cc:OM
pllshments dudng the current year rncluded development of a pre! lmlnary w4t:£r .,.rw.gr.H~Mt p~ru to •~rw as
a model for future water~use planning; select)on of lrrJgatlon o:>ntrollers that will uve 1aboq aeetl~ or
exceeding all water conservation objectives and coordlnat.ln9 actlvlt1es Ba·ilands M~$ter P'laft.
$180,171 Is recommended for the 19'/8-79 r'lsca1 year. This Is an Increase of $-1 ,4()7 fr01111 the current year.
The Increase Is caused by the rea) Jocatfon of personnel to thls subprogram frat1 other subprogrMs. Projecte!f
activities for 1978-79 Include developing a ~rkable water management program; providing trAining to the w~tm·
!rrlgatlon team; 1mplementing a fire management program and mechanlzlng operations whenever possible to reduce
labor costs.
OBJECTIVES
I. To develop a \\'l)rkable \'I'Ster management program based,up11n the level of th~ soll~aterbank thot. i5 totally
usable.
2. To devise a specific employee .dev~lopment-tratnir.g plan based upon eapioyee nee.d~ thAt "~iii provhk vilified
programs and tr.a In lng for eMtJ1 loyee deve loPfMnt wtth -t'nu:tlcal job .. related f!~per4ences •
. ~----· 1978 .. 79 ANNUAL Bl.OOET • • 'lll
. --. . . A' .. . :--' :
• ..,----------------CITY Of r.J.LOAUO -------------------
PUB1.tC \IORKS DEPARTHEHT
PARKS AUD OPEtl SPACE HANAGEMENT DIY!SIOU
). To plan and develop ~~ ~ffcctlve safety program to establIsh an awareness of general safety/loss controi
to reduce Injuries by 20%. ·
l~. To implement a fire manag('.ment prograrp.
5. To mechanize operations where po?>slble to reduct\ labor costs,
ADH.INiSTP.ATIOU AND uENEI\A!.
~~!CE ~1E~'i.:...;;U..;.;R~ES;;.._ __
Development of a workable water management plan
Development of employee development tra!ntng plan
% reduct I on rn g~~neral safety/loss control Injuries
% of resfdents survey~d that thlnk the Ctty 6 s
nature preserve~ and open space are
effectively managed
lmp~ementat !on of a f't rc Management pr<)g.ram
Actual
121i:.1i
Actua~
.!nJ·7G
Actual
1976-77
Target
1977-78
Target
1978-72._
1
J
20~
SfRV ICE LEVEL CHAtlGE -An r ncrease of $41 .~07 Is reCQftlftended for l978·79. The change reflects thll reatlocat lor.
of lrrlgation'pt!rsonnel to the Admlnlstra.tion and General subprogr• to forw a ~ter cunag-.ea' te•.· The water
management team wiiJ develop a workab 1 e water manageMent program based upon the level of soH -water ~tank that
Is totally usabl~. Other Increased serv1ce levels for 1978~79 Snc1~de employee d~ve1op.ent and gener&1
snfety and rnjury reductlons. ·
...._-------------1978·79 ANtM BUDGET-------------
...-------w----------CHY Of PALO ALTO-------~----...__,----·---
ADM!NISTRATIOH AND GENERAL
EXPENDITURE SUMMARY
Employee $ervlces
Professional Services
Technical Services
Supplies
Equipment Purchase s Rent
General Exp,:.nse
Total Expenditures
EXPENDITURE ANALYSIS
~LIC WI«KS DEPART"£NT
PMKS ~~ GPEN SPACE MANAGEMENT DIVISION
Actual Adjusted Proposed
197,-77 '977-78 1978-79
$ 55?867 $ S0~322 $ 89,721
J '91 i
1 t~03 1 ,5)0 2,?.40
,!)57 ll,1!30 3,730
1 ,234 750
~~iJ96l _!32,44~ ··-83,730
$1~9,233 $132 ~764 $1 so, 171
ln-creau
Jh~r~•s•)
B! r39'
'70
(700)
]'f:.!"' ..>V
l 28! ...,...._l
$it). 1 ~07
f:mpioyee s'erVTces -!89 1721 fs reco..enaed for s.tafHng this subprognm. The !ncrfliUe result'.· fro. 11 r•a11oc"
tlon of personnel from other subprograms.
Technical Servke~-$2,240_ Is rec01111'ftended to provide the follo~~ing.: $2,!00 Is for tnstructlon an~ tralnlr'l9i
and $l40 Is for equipment· maintenance and rep~Jr.
Supplles-$3,730 Is recommended to provide the following: $750 1s for stationery artd offlc& suppUes; $20Q
Is for books <md publlcntlons~ and $2J780 fs for minor tools and 'field work.
Equipment Purchase and Rent -,$750 Is recommended to purchase offrce equipment.
General Expense .., ,$83,730 Is rec~)lilffiended to prov~de the fo110\'Jing: $55,50~ h for property rents .and taxes;
$27,500 Is for C l ty II ab l iJ t-y I n~uranc~' $ ~25 Is for membcrsh~ ps in profess fona 1 organ lzat tons w $'00 Is
for travel and meetings.
RESOURCE BAHAGD\EUT SUBPROGRAM
PURPOSE/GOAL-To monitor and mDnage the Ctty of Palo Alto 1 s natural resources -its wetlands and foothills
to assure~olcglcal!y sound practices and techniques are used for their conservation.
~~----------,--1978·79. ANNUAL BUDGET---~--·-------·---• •
t
I
229
~--------~---------------------------------------------------------------~~· .m---------------------·--------~
• .-----------------CITY Or 11'.LOALTO -----------------......_
PUBL' C \IORKS CJEPARTtiENT :·
PARKS AJID OPEt~ SPACE HAtiAGEHEtiT DIVI$10N
DESCRIPTIO!-The Resource Management subprogram was newly creAted w~th the formation of the Parks ~nd Open
Spar.;{~ H~magernent Olvlston. It Is responsible for the manugc~mt and operat,on of Foothill Park, Cfty-~Y,.,.ned
Arastra, the wetlands preserve, the ITT parcel~ and the coordination of City services in the Palo Alto f'oothl ll~.
Slgniflcant accomplishments during tile current year ;nclude developing a plan to be accountable for th:ll ~Jarious
open space parcels wlthln the Cltyt Initiating plans to work with citizens advisory groups on the restoration
scheme that \viii ensure multiple use of the Flood Basin.
$13h~?6 Is recommended for the 19'18-79 fi!-ical year. This Js a-:1 !~')crease of $16,i74 from the current ·rea1·.
Projected activities for 1978-79 Include deveioplng pollcle~ that provide practical gutdei!nes for the operation
and rr.alntenance of Open Space Preserves and Lands; development of a process to prevent f~.trther erosional
dcJma9e ce~used by Buckeye Creek ln Foothill Park5 implementat~on of the flood Bas~n Monitoring Program and
lmplementi.ltion of the duat centred Jed use cf the ficbod Basin in cooperation with dtlzens -groups.
OBJECTIVES
J. To develop a policy that provtdes practfcal guidelines for the operation and maintenance of the Open Space
Preserves and Lands.
2.
).
To develop a process to prevent further erosional damage caused by Bucke-ye Creek In Foothl 11 Park.
To implement the Flood Oasln t~nftoring program.
To Implement the dual controlled use of the Flood IJasftt In cooperation with cfthens groups ..
To manage the Arastra land.
6." To manage the Cltyls responslbll ftles for public and pr!vatl'ly owned open space.
7. r~·· r~duce th~ Incidence! of motorcycle ar.d four drive lntrus;on lnta the um!eveio~d area of Foothills Park.
8. To' provide an al;ceptable level of human use In the Bay lands w.ithout: damaging the fr:4gt1e wet1ands areas.
9. To manage the flood O~srn in an effective manner t.ha~ wtll not hamper It~ e.fflcf.ency for retal11lng and
discharging flood waters.
----------1978 .. 79 ANNUAL DUOGET -------~----"------"" 2:ll
----------·--------CITY OF PALO ALTO---------:-----~---
PVBL It ~KS &EPAAn1EHT
,AAKS AHa OPEN SfACE MAHAGEHEHT DJVISt&H
RESOURCE KAHAGEMEHT
PERFORMAN~ASU~E~
Number of acres of public an~ prfvatel}' owmuJ
open space managed
Actua~
1974-75
Number of ?a!o Alto home~rs who r~ilde In the
foothills that partt'clpltt. ln the S(lring 1 78.Meet
i nghJOrk$hop .on. good fl re management practf c~s.
Number of visitors to Foothf1ls Park 287,797
Cost per acret Foothi lis Park $,4,,0
Cost per square foot, foothills Park buildings
Number of acres of Arastra Land managed
Number of acres of Bay!ands managed
Actual
1975-7~_
30
218,550
$57.,1
$ .91
Actuai
19Z!~ll
11
257 ,IU
$7 L.'7
$ .81
5l5
Tart~t
1277·]8
10
225,000
$~.00
$ .~
S15
2,100
50
~25f000
$~.00
$ .9>0
515
2,800
SER~fCE LEVEL QIANGE-An increase of ·$17,~07 rs rs.cO\W!lended for ~978··79. 1he change reswlu primarily from
modest Increases In temporary ass f s tanc~ and Gcnen~! Expense. The tapon11ry as~ is tMCe win be uses for
sa fet:y and: fIre hazards. The RP.so,Jrcfl Hinagemcmt sw.bprcxJrM wa§ newly created wwr l"'t 1 '77-71. The respons I bt H
tics for land management, con~~rvatlun an-d prcserYatton are co.btned )olfthtn one unit. TIM result wtrr Ita a
more organized comprehensive and cohesive management of· Palo A1to 1 s nt~tural resou~"ces. A hlgher servtce level.
ls anticipated for this subprogrem In 1378-79.
~-------------··1978~9~a~a--~----------~m • •
I
I
I
• • ...-----------------CITY OF PALO AlTO ___ ......._ ___ --:.... __ ..._.._,;,. ____ _
RESOURCE HAHAGEMEHT
EXPENDITURE SUMMARY
Employee Services
Technical Services
Supplies
Materia 1 s
Equipment Purchase & Rent
General Expense
Total Expenditures
EXPENO!YURE ANALYSIS
PUOLI C WORKS DEPARH1ENT
PARKS AtiO OP.HI SPACE tW-11\GEMENT !H VIS I ON
Actual Adjusted Proposed
.1976-zz. JJ77:1!.. ill~
$ 91•~552
4;9ll
6,558
.3 t !88
4,000
6 1 110
--~
$J03,7S9
7 ~on
8,258
3,188
4,000
_J.Q.,~q
$t36,836
Employee Smfces -_$103,759 Is reco.mendcd for !itaff~ng this subpr<.'gr3m.
Increase
{Oecrease) .. _ -_.._..._
$ 9~207
2, l OQ
1 p 700
-~Q.
$l7~507
Techni.::al Services~ ~7,011 Is recoomend~d to provide the fo1lo\vlng: $700 Is for equipment maintenanc.:e and
repair; $2,011 ls for equipment maintenance and security;. $4,300 Js for miscellaneous Technical Servfces.
Suppl ie~·-$8,.~58 ~~ recommc~nded to provide the following: $~ro Is for mlnor: tools;· $8S8 is for chemicals
and paint; $li"OO Is for safety and medfca1 supplies; $1,170 .~for 11 housekeepingu ne~ds; and $5,350 fs for
miscellaneous supplies.
Materta1s -$1 1 18G is recommflnded to provide the following: $~00 ls for ~ulldlng hardware and lumber~ $875
is for pipes-and valves; $400 t~ fQr equJpme~t parts; $600 ls for sand, c~nent, and grave~; and $91; Is for
pt~nts, seed, soli, and ferti!tzcr.
Equipment Purchase and Rent-~~~1 00Jl h recommended to provide the foliow!~g: $1p000 is to purchS)se replacement
equipment; $JJOOO Is for the rental of a gradall and dump trucks.
G~nerai Expense-$10,620 Is recQ~m~ended to provide for telephone and non ... City utiHty expenses.
GENERAL TREF.. HAI"'TEttAtiCE SUBPROGRAM
PURPOSE/G~-To maintain, eV)hance and p~eserve City trees In an effective and economt._c_a_l_m_a-nn_e_r_. _____ y
.._--~-----------1978·79 ANNUAL BLJOGET ------------M-·m.
L----------·----·------------·--------------~------~------------------~----~----------~------_..
------------------CITY OF I'At.OAl.lO -------------~-----. (
~Aft~S AUO ~EN SPACE HAMAGEKEHT JiVISfOH I DE~~ R I PT_LO!l -The tOene ra I Tree Mal nt•nanco subprogram Is respons I b I e for the ""'' n tonoAca of ~II (I ty-.,_~
1 trees including street treu, park treesf parkway tr$e~~ Foothnls Park~ and Arastra trM~. Typlc.tt 6tt~vltles
,, incluJc trlrlll1Jng. large tnun, raising low trees~ f,f!rroval and planting of tre~s, afHI s,ra·yi~. fee4tng, ~4
i·>atering trees. Sfgnificant ac~OMpl!shffl.ents durln9 the current year fncluded provlf~,.. ~~n i!H•cthfi! trH
I 1·1atering program that s.sved 95t of the street trees ®dng the drought.; COO!p1et1on of tM Uro1!et tra• trl"'"dng I contr.:ict; 10nd completion of the Integrated pest control mQn.agement program: I
! $!8?,1!8) is reco:r1!lended for the 1978-79 fiscal ysar. This is ill. decreilse Hi3t947) from the current year.
Pr:-O]ected actlviUe~ for 1978-79 include !mpt,2mentat!on of planting methods that wtii reduce root dMa~ to
side1 ... alks and driveways; implementing a !lpeclflc progratn for the care and preservation of Clty-owntd Oak trees
and expan~ion of the integrated pest control progrc:wn to identify tree disease and'lnsect control.
OBJECTIVES
! . To imp.lemt'!nt pluntlng rnethods that will reduce root damage to sidewalks and drlvew.vys.
2. To Implement a care and preservL~tlon progrum fot· Clt'(uowned Oak trees.
,3. To expand the Integrated pest colltro1 program to identify tree dls~ase and Insect control.
~. To trim 8,700 street trees.
s. To maintain cost per tree at $21.0~ each.
6. To maintain work hours per tree at 2.75 each.
/'· -----------·-----1978 .. 79 ANNUAt ftUOG£T -----------"""----233 • •
~-------------------------------------------------• • ----------------CITYOFR4lOALTO-------~~--------
/ PU&L I C WORKS DEPAAT11EUT
( PARKS AtlD OPEtl SPI\C E MAW\GEHEHT DIVIS! Ot~
~~ GWERAL TREE M.I\IIITEUMlCE
PERFORMANCE HEASURES --
llur::b~r of tre~$ trlmrned
llu:-nbcr of special request tree~ tri~Wr.ed
Cost p~r u-ee
\krk hours per tree
Actual
1974,·7~
$l 1.37
L6!
Actual
1975-li
$12.39
L67
Actual Target · Target
J'-1§.:-.U. Jj]7~']8 1978·72
7,087 8,700 8,700
§,000
$18.77 $21.00 $21.00
2. 11 2.75 2.75
SEiWIC£ LEVEL CI!MlGf -A decre,:~se $(13,947) fs recommended for 1978~79, The change reflects maj11r r-eductions in
the EmPloyee Services and substantial Increases for Professronal Services and Technical Services. rhe fmployee
Services reduction Is caused prJmarfJy by a rea11ocatton of pP.rsonnel to the Electric Line Clearing subprogram
and planned Increased use af contractors. The increases In Professional Services arid Tecl,nlc~l Services are
ind!cat1cns of this plan.
~------------~-.......... --· ClTYOFPAlOA.J() ----------------....
MLJt WOAKS HPAAT~NT
P~S AMI erE~ SrACE ~EK£MT tiVtS!OM
GENERAL T"EE KA lfiTHW+Cf Actual Adjusted P'repo~:tJd tncrene
EXPEtW I TIJRE SU~.R''f 1976-77 19?7-78 J~78~7, jJ~..-cr•asel
Ern,:>loyee Servl<:es $10{~,~~7 $l20~480 $ 79,818 $(.\0,,62)
Profe$sional Services 7,000 l5,000 I~ 4)00
Techn ica 1 Services 16,053 59,289 81 ~997 22r703
Supp l i es 5, li73 6' 128 6, i28
Materials 3 ?uo u 0~6 1$900 ( 2' 1 36) ,, ... lJ . ' "' Equ i pmt:n t Purche-se ~. Rent 6' lt62 4,~38 2 '63-9 ( l,iiOO)
General Expense --~ .2L -l_._ill , __
Total Expenditures $139,743 $201 ,lt28 ~ Hl7 t4fH $( D ,9~7)
EXPENDITURE ANALYSIS
frnpio~{ee Services-$7!)t8J,e is rec:OMtendtH.I for stafflnn this su.Lprcgr~. The decrease I;; caused by a rca1Jo.catlofl
of personnel to the Electric Line Cleadng su!Jpro:v·am and a greater nd lance upon outsh!e contracturs.
Professional Services -$15 .ooo is rec041nendea to prov t de for the !ntegrcted pest r.ontrol program. For 1 !978-79
this program ~~being exp~nded to Identify tree disease and in~ect control.
TechnicAl Se.rvices -$81,!337 ls reconrnended to provide the following: $250 is for c1erlcat assistance !$!.iring pt~~k
\"'Irkload<;;; $5,429 Is for tree Inspection and testtng; $8'to Is fer equl~-nent rep~lr; and $75,~78 h for tne t,tse ,'
of ccnti~ctors for tree trimming. The sub$tantlal lncr~asa ltlustrates the pianned greater relianee upon outside
contractors.
Suppl les -$61128 ts reconmended to provlde the fol lc:wing: $3,000 Is .for minor tooli; $2, ~68 Js· for che-micals
and paint; and $968 Is for safety and medlc~r supplies.
Materials -~l 1 90Q h reco..'M'ended to prov1de the fo1 lowing: $000 ls for lumber liM ha~·aw1re; $\00 Is for p1pe:s
and valves; $1,000 's for plants, seed, so!1 and fertilizer.
Equipment Purchase & Rent .. S?)U~ ~s rec:omn~~ended to provide ~he followlnt:
equipment (I.e .• chain saws); arod $1.638 Is for equipment r~mtaL $1 • 000 t $ for thfl pwrch1se ·!:'>~
1978·79 ANNUAL Bl.DGET -·--...----------235 • • 'I
!
• • /-----------------CITY Of r,.t!.OAt.TO ----------------,
,r PUBLIC WORKS DEPARTMENT
PAAKS AriD OPEl: SPACE' MHAGEHEUT D t IJ IS~ ON
ELECT R l C L1 Hf CLf.Mt.! NG SUOPRDGRAI1
_.._ ------·--.. -..-----
II I d. ~o minimize electrical outage~ P~RPOSE/GOAL -To maintain those trees adjacent to al~ctr!c power nes n or er ~ I faused by tree Jlmbs.
DESCRIPTION-The Electric Llne Clearln!J subprogram Is l'espcmslble for cl-earing trees a¥~ay from power Jfnes Jn
both front and rear easc~ment~. front easeii".ents norrw.:Jliy Include tre~s fn the parking strip area£ that must be
reached with dn aerial ttft truck. Rear ea~.~ments normally Include trees in the back yards of private property.
S!gnfficant accompiist-m~nts during the c~rrt;nt year .tnclud.f! the tnrt!atlon of an emergency standby service and
maintt:llning good safety/lo$S control.
. $!26.603 ls recorrrm~nd~d for the ~978-79 f!scai year.
The increase resli l ts pflm!'j.r ll y from a reallocatIon of
~.ubprogram. Projected actl'lities fer 1978··79 Include
line c!earlng.
OBJECTIVES
Thi~ Is an Increase of $58,116 from the current year •
personnel to this subprogram from the General Tree Maintenance
utlllzJns the stre;;:t tree tr1111l1ing hlgh crew for rear
rro ut! llze the street tre~ tri;rming high crew for rear 1 rne c!earfng.
2. To trim front and recu~ ~asement trees.
3. To reduce backlog of trees that nee-d electric line cleadnfJ.
Jt. To malntaln cost per tr~e at $42.00.
5. To matntafn work hours per tree at 5.8 •
.....__ ____________ 1978·79 ANf.lJAl &lJOGET ~-----------"'""---236
~-· .. -----------CHYOfPAtOA.lO
Mll C W.KS 1£ftAATI1lNT
,.AitKS ~ ,i>'£M SptACE KAMAGE,...:MT IIVfSIC*
ELECHUC LWE CLEAR!~ Actuoll Act~ I
PERFORMANCE MEASURES 19'7~~]5 1975· 76 ~
Number of trees t r l;i¥ned ) r.P! ,. _.,u f I ,936
Reductfon In backlog t rl rrtR l nu
Cost per tre~ trimmed $33.83 $33.55
~~ork hours per tree 5.4 5.06
MtYII f.Utftt rarrt *V'-''1 12n-z• •:.z ~]!
i ,776 1f~ 2 ,62.0
l ~000 1 ~000
$39.67 $~2.00 $lt2.00
5.3 5.8 5.8
SERVtCE LEVEL CHAnGE ~ An Increase ~1f ?58~!!~ Is rec('~nced for l978·>7~). "This change i•fiects a rll.il !ocation
of HreeTtree h l gh crew personnel to th l s sulilpro.gr~ from the !Kne rfll Tree li~ 1 n tenal'lce s....,rogreufl. Tkfl itreet
tree high crew \'1111 be utllfzed to re!!e~'e the heih''f wod.;load •nd reduce the lat·ge badd.n-g of tre.u that need
c lectrl c line clear !ng.
\~ ----1976~79 ANNUAl.llDGET ------~.......-------'23/ • • -!'.v ·· .,
~ ~. .~ 9 .'"' . -: ". - . ~ ~ . : . . . . ·~-' . ' . . ' . -. . .
• • ------·------M---CtTYOF rAt.O/.UO --------------.....,
PUBt.f C \/ORkS OEPARTKEtiT
PARKS· AHD OPEtl SPACE AA«AGEMENT OtVISitH
ELECTRIC LitlE ClEAi\IUG Actual Adjusted Propcsed Increase
~ EXPENDITURE SU~It1ARV l976-77 .l27i-]!__ 1978-79,_ -
$58' ll6 Employee Services $70,~32 $66.(,6? $121! J 783 rechnicr.:ll Services 269 315 315
Supp II es 617 760 760 Materials 478 ll5 il5 Equipment Purchase & Rent 774 6~~0 630 General Expense ~· 25~ __ ,_ ,. ___
Total Expenditures $72,595 $68 1 lt8'l $126,603 $58,H6
EXPENDITURE ANALYSIS
Employee Service~-$1Z~.783 ts recO!'Tr.Joended for staffing r.hls subprogram. Tht• Increase of $SS.li6 refhcts the
trans fer of the s i: re\;tiiTgil-crew to th f s .subprogt~m from lhe Genera I Tre~ M.:! I ntenance subprogrum.
Technical Services -$3!5 Is rcc011Ylw:!nded for equ~pment maintenance and re.patr.
Supplies -$760 Is recorrroended to provide the fol Jow)ng: $JSO Is for •I nor tools; $210 Is for ch~lcaJs. and
paint ; ar.d-s2Qo is for safety and ~dlcat surpl!es.
t~ater I a Is -11Ji r s recorrmended for burl d! ng hardware and lumber.
Equipment Purchase & Rent -§630 Is reconwnended to pur~hase a ne"W fiberglass safety ladder.
GEUERAL PARK AA! UTENAHCE SUBPROGRAM .·
PURPOSE/GOAL .. To provide for the preservation and prote<:tlon of tr-te natural btlauty of a1 J City parks and open space
and resources "~hh(n these parks and nature areas. To provlcie to the residents of the Clty of Palo Alto safe and
attractive outdoor recreational fac111tles,
DESCRIPTION -The General Park Hfllntenance subprogram Is respons!b\e for uintenanc~ of landscaped areas tncludlng
3 dfstrlct pilrks, 5 neighborhood parks, 8 mini-parks, ar;d 2 a~h!etl-:;: facllfHes, Seasonal responsfbllitfes
fnclwde 5 baseball diamonds and 2 soccer fields. Significant !tc~uapllshaents for 1977-78 Included meeting aiJ
water conservation objectives and estal:llhhtng pl~ns for us~ng subsurface lrrteat:ion. /'
'---------,------1978·i9 ANNUAL BlDGET ---------~-----238
. -~ . . . ' ' ._ i ~ .
.--·--------------CiTY Of PA:.OA.lO ---------------
PVIltC wt~KS I£'A~THENT
~,\RKS N40 f)ftEN SPACE MHA'£M£HT I) tV I$ t '*
$~-~L~~ Is recommend~d for the 1975-79 fiscal year. This is a dccreiliH: $(77,560) fr01111 t~ c:i.;rr~nt yt:>~r. The
decrease Is caused by a reS}llociitloo ef personnel frOffi ~:.his subprogrii\11$4 to th.:c A~lnistr.1ti0fl aM ~an~r~l
subprogram to form a \'t'ater raaoageR;ent team. Projected activities for !971-79 Indoor i.mplf!.\'Wnti119 p-hase one
of the v~ater management plan ilnd evalu;ilt!ng the effectlv~ness of subsurface lrrigition.
OBJECTIVES r:--rormpleme:nt phase one of the water manRgcment plan.
2. To evaluate the effectiveness of subsurface Irrigation.
3. To marntaln developed park <'cres ~t a level acceptab!e to lhe cOO'll!lUO!ty.
4. To maintain the cost per acre In developed parks at $\,926 or less.
GENERAL PARK MAINTENANCE Actual Actual Actual T1r,et Target
PEnFORHANCE MEASURES Jl.Zi:12. 1975-76 1,76-77 ''77-71 1571-~ -
Number of acres of developed park 141.7 Pt2.6 153.2 l$}. 2 185.7l>
Maintenance Cost per acre of deveioplid parks $2,649 $2,~'9 $2,56~ ~2 ,518 $1 ,926
% of residents surveyed that think the level of
maintenance In developed parks fs satisfactory 75t 75*
SERVICE LEVEL CHAr.tGE - A decrease $ (77 .560) Is recon~ended for 1978-79. This change h ~wud
by a rea11ocation of personnel from this subprogr• to the ~lntstratfon &Ad ~nera1 ,..,rogr..rn to for. a
water management team. The redur.tfon In personnel In this subpr69r~ will H pilrtlilly offs•t by o..UJ4e
contractors and Increased operational mechanization •. A mfnlm.l decline Jn servfca level wtil eccur •
...._ _____ ,__ __ ~----1978·79 ANNLVI. DWGET -------------~
239 •
I
t
• • -----------------CHYOF PALO AlTO------------·-----
PUBLIC WOnKS DEPARTMEUT .
PARKS MID OPEtl SPACE HAHAG£HEUT DIVIS IOU
GF.tlEML PARK MAIUTEUAUCE Actual Adjusted Proposed Increase
EXPEtW I TURE SUNHARY ]976-71 1977:2!_ 1978-79 ( D !.£!:.:? s ~1 ....... , _____ ..... __ ---
Employee Services $28B,750 $302*283 $22.9 '752 $(72,531}
Technical Servlces t,, 9 32. 5' 198 5,098 ( 100)
Supplies 7,201 3,637 31803 172
l·later i a Is !li '798 24~968. 17,~.117 ( 7r05l)
Equipment PL1rchase & Rent 11,685 3 ~ l 00 5,050 1 r%0
General Expense ---~ }~?_ ---
Total Expend l tu.res $120,523 $339,186 $26i,626 $(77 ~560)
EXPENDITURE ANALYSJS
Emp 1 oyee -ServIces .:-§229 r 752 fs recoomended for staff lng th t s subprO{Jram. The der.rf!i:!Se resu Its from a rea lloca
tlon of personnel from this subprogram to the J\dmln1stration and General subpn..'19rarl'l.
' .
Technical Servlces -$~t.2_98 !s recorrmended to prov'fde the following: $3,389 ts for equipment w.aintenanc::e .md
repair;. $J.559 Is for tac.flltles maintenance and security; and $150 Is for mlscellaneol.l5 Technical ServJce5l.
Supp.lies M $3,809 l:s recorrlfllended to iJrovide the fol~owlnfp $!,582 is for minor tools; $1,155 Is fc.r chemicals
and paint; $972-rs for safety and medieal supplles;·and.$100 Is for miscellaneous operating supplies.
Matert~ls-$17t917 Is recommended to provide the fo1;~w~ng~ $1 ~575 Is for building hJrdware and l~r~ $9,5~2
ls for plpesand va1~es; $500 1s fer cement, sand~ and gravel; $6t200 Is fo•· plants~ seeds, and fertlfizer; .and
$100 is for ~rlscei laneous materlal.
Equipment Purc.ha$e and Rent ~ $5,052, h reconmended to provide the following; $1 ,aoo l~ for tru.e~ r~ta1; $500
Is for powl."!r tool rental; $3,550 Is to purchase a hydraulic. aedfler. a tO!)'"'Hft tralier and replac~t edgers.
PURPOSE/GOAL-To maintain the Clty 1 s parkways and trefflc Islands tn a safe and aesthetic illanner.
\ /
"----------------1978·79 ANNUAL BUDGET-· --------------2ft)
.-------------·------C!TVOfPA..OA.TO ~-----------------
PUll I C WORKS DEPARTMENT
PARKS AUO OPEN SPACE MANAGEMENT 81 V U JOH
DESCRIPTION -The f'arkwiily ltalntenunce subpro!)n-~m is responsible for Rtainta!ning iand·~c~~ J»rkways lnc;lu4111g
l:ri.~ffic"""GTands~ buffer zones ano \an()scaped are~s on Chy streets. Slgniflc.s.nt acc~~llshiNnu for the c~rrent
year Included the design nnd c<.mHnlctlon of tqulpment to install sttbsurface Irrigi~tlon t)w)t wl11 not .alt•r th~
porc.)s!tyor permeabilit.:' of ·the sotf~,'tn exlstlno turf areas arid testing the 11 bus.n~W&cke.r 11 to
mechanically trfm various types of vegetation. ·
$141,018 is recort'.mendE.!d for the 1978-79 fi!ical y·ei3ir .. This Is a decrease ${6,536) from the curr~nt yur, Pro
Tected act.!vttks for 19'J8~B lnclude installirig test plots for the use of subsurfar.e lrrigition; est~llshlng
test plots. and developing cost"'COfflparc:~t!ve data on the mechardcai trllrrntng of various t·n~s of Vt.g&~at!on; and
estab! lshlng a native plant demonstration in cooperation with the Peninsula Conservatlon tenter.
OBJECTIVES
1. To install test plots for' the use of subsurface lrrlg~tJon,
2. To estab11s.h test plots for mechanlcQ1 trimming of various types of vegetation.
3. To develop cost-comparative data en the mechc:mlcal trfrm1lno of various types of vegeutlon.
4. To establish a nadve plant ~err.onstra.tfon In cooperation with the Peninsula Coos.er~atl!M\ Cit!"¥ter.
5. To place the .El Cam~no Real, Sand Hill Road, San Antonio Road, and the San Antonio Over,ass on contract
~;erv Ices.
6. To compare work done by contract wtth th~ work done by City crews.
7. To maintain parkway acres at a level sat!sf~ctory to res!d6nts.
8. To maintain cost per acre at $3.898 •
....._ _____________ 1978·79 ANt.ruAL BODGET---------------
• •
I
!
• • ..--------------------CITY OF PJ.LOALTO ------------~--
PUBLIC WORKS DEPARTMEUT
!"ARKS AUO OPEN SPACE MANAGEMEUT DIVIS~OU
PARK\JAY HA I tlTEtiAIICE Actual Actual Actual Target Target
PERFORMANCE MEASURES ·.gJ7~~7s illS-71 J:J76-]1 1111::1! 1,978-?~ _""...,."--·~-----... -
Number of parkways, traffic islands~ and di~er~l~n ·
acres maintajnsd 30.8 30.8 30.8 33.3 41.6
Cost per ac.re $2 i ]211 $3 ~4116 $3,724 $3,867 $3,898
%of resld~nts surveyed that think the 1eve1
of service is satlsfarctory 75% 75%
SERVICE LEVEL CHANGE -A de"rease $(6,586) Is recoomended for 1978·}9. The change reflect~ a modest dec:rea~e
'in Employee Services-and a s~1bst.antlal decrea~e fn Eq,~lpment Purchase and Rent. Thes~ decre~ses are partra11y
offset by a substant~al !nc~eose in Technical Services. These changes are lnd~catlve of the planned fntrease
In outside contractoi"s for i::oa-79, The servfce JeveJ for 1978-79 wfll remain as it c:urnmtly {s for 1977-78.
. . . .
....___, ______________ 1978·79 ANNUAl BlJDGET --------~----------2trl
-----------------------------------------
-------CITY OF PAlO AlTO------··------~-.........
PUILIC WORKS IEPARTHENT
PARKS ANO OPEN SPACE MAHA~EHENT DtYISION
PARKWAY HAIUTENI\HCf. Actual Adjusted Proposed lncrease
EXPENDITURE SUMMARY _1_276~ 77. 1977·78 ~78:}9_ fQ~crea~J.
J -
Employee Services $100,908 $1:0,767 $107,5$7 $( 3,210)
Techn lea 1 Servlce!:i 3,157 lit p ISO 30:600 16,~50
Suppl les 700 53'6 536
Materials 4, 102 5,00! . 2,325 ( 2~676)
Equipment Purchase s Rent 641• 17,150. _1! 7 I l 5.Q..L ...._~ .... -
Total Expenditures $ !09,5!! $ 1'17 ,604 $141,018 $( 6,586)
EXPENDITURE ANALYSIS
Employee Servlces~$!07,557 Is rec~ended for stafffng this subprosr~~. The decrease $(3~210} for 1978-7~
Is caused primarily by a reductio~ In te~porary a~slstance.
Techn!col Service.s-.$3.q&,~Q. !s rec01~encled to provide the following: $40~ fs fol· e~ulpm.ent mainter'ltt-nce and
repair; $30,000 Is for maintenance contracts of \·H'dch $13.200 Is for contlnu .. tion of t~ El CH'iiMO ~~~!ntenance
and $l6,800 1s to place the San Antonio Parkway and IJillO'il Road projects under ~alntenance contra<";ts.
SuppJ tes -$536 fs recomrnended to provide ~he folla.>~tng: $331 Is for· mlnor tools; $100 I$ for chemicals and
paints; and $10$ Is for safety nnd medical supplies.
Materials -$2,325 Is rec001nended to provide the foliowtng: $525 is for pipes and valves; and $1 ~aoo ls for
plants, seed, and fertllfzer.
UTILITiES lAf4DSCAP WG SUBPROGR.'*'t --
PURPOSE/GOAL .... To maintain the grounds Gf Utllltfes substations, well and gas booster shes.
DESCRIPTiou-The Utilities Landscaping subprogram Is responsible for Nlntafnlng the tro:.NNs for UtHJtles
substit'ions, well and 'gas boos;ter sites and screening these sites In iln attrilct~v• ~r • ..,ri111 th-1 currant
year all facilities were maintained In~ acceptable manner despite the drowtht con~ltiOfts,
...__---~--~------1978 .. 7() ANNUAL BUDGET-------------...-• • . . . ~· . . . . . . . . ..... . ... ~ . . ... ,
:I
• ....------------------CITY Of P.~LO.I.tTO -------------------...
PUBLIC WORKS DEPARTMENT
PARKS AtiD OPEN SPACE MANI\GEME~H 0 IIJ IS I ot~
$9, Bl19 Is reconmended for the 1978-79 f I sea 1 year, Th l s Is a decrease $ (6 ,043) from the current year. Projected .iictiv!'tic~; for 1978-79 Include malntalnln!J 1andscap~ng at all Utility fadlltles and, \vhere possJbie, rep1acfnq
rlants with drought resistant decorattve natlve spectes.
08JECTIVES
1. To pr.ovlde landscaping for the Ut!lltles facilities.
2. To maint~ln the Utilities factiJtles at a cost of $574 per acre.
3. To repJ~ce plants with d1·oug~!. resfstant decorative native species where possible.
UTIL~TIES LANOSCAPlHG
PERFORMANCE MEASURES ----------~-----
Cost per acre of Utilft!es landscaping
Actual
191~-7)
Actual
JCJ,'}j-77
Target
t9U-78
$574
Target
l~'7t-Zi
$574
SERVICE LEVEL CHfo.NG_~ .. Jldecrease $(,,0~3) h re.co.nef'lded for 1978~79. T~ change resuits from modest decreases
in ali object categories. These decreases will have a minimal lmpa(.t oo servlce levels. Th~ service 1eve~
for 1978-751 will remain the same as thai: of 1977-78 •.
...__ _____ ......,._ ______ 1976·79 ANNUAL BUDGET-------------~
~. • •' .• , •• , -·, .•• -, • ,. ,' , " • ·., : ' •• ·: ' . • r _. .. _.· ·., •-: • • ~ ' • •
I
I
------------__...r-------CITY OF PALO AlTO-------~---------
~ f C "'"KS 8£JIAitHtiNT ·
PAAKS AMI O#tN SPACE HAH~£MENT IOVISIIN
IJT!UTIES LANOSC!IPIUG
EXPEHO .i T\J~E SW·H'V.R~'
Employee Serv!ces
Techn i ca I $en.: i t:es
Sl:pplie:;
M"'terlals
Equlp~ent Purchase & ~ent
·rotal E~pendltures
EXPENDITURE ANALYSIS
Actual
1976·7?..
$5,949
2!
·-·-
$5~977
Adjusted
)9Zl:1L
$11.392
I .200
'50
I, 710,
~oc
$15v692
Employee Servlces:-se,lf39 fs rec.Otaa~d for staffin1e thls subprosr•.
ftropostd
11'7~.:Z2.._
$1,~3!'
200
! ~;o
)PO'O
--~
$~,8~!J
Technical Services ~ $200 Is recOMMnl!k~ for eR~If~t Mlntenance Md repidr.
Supplies -$!50 Is recom'ilend•d for minor tools.
Increase
J.lecr!!!!l
$(2,953)
( 1 .W)}
( 500)
{ 650)
·~~ 11 '
.. -...
$0;533) '1· .• )
. ,. ~ .
Kateriah -iL~._960 Is recOIJ!IIIIende4 to provtfAe the fo11owl"9~ $~10 Is f•r piJNS M4A vaiwa; w $6SI h for piMI:I,
seedJ ~~d fertilizer.
PURPOSE/GO.Al -To provide •uppleMntaJ non-routine services to other City 4ep•rtMntl. . .
DESCRIPTtOH -The General Fteld Serwice~ swbprogr~ fs r•sponsttl• for ~rovf4fnt 1~t fer other City ~rt
ments. This s1.1pport consists of non .. rarks and Open Spilce wor~ anti l~ch.~tles f1at pol• •hitMIIftC• 11M llllitllft.C•
with sper.i•l events.
$!4,7-40 ls recorm1ended for the 1~78-79 fiscal year. This Is 1 decrease $(3.137) frOM the c~r.nt y.ar. Proj•c;t~ a~{eS for 1978-79 lncll.'d~ ·a contfnuat~on or the $Mil level of support.
OBJECTIVES
-l.-To~·prov I de prompt support to Ak.ln I c I pa 1 dep~rtments,
.._ _____________ 19;•a ... 79 ANNUAl. BUDGET---.......---------• •
I
• • --------------~---CHV OF PALO ALTO _______ _...;_ _______ __
PU9ll C WORKS DEPARH1EHT
PARKS AliO OPEN SPACE HANAGEMEtiT 0 IV IS ION
• GEtiEF'-..\L fiELD S~RVlCES I PfMOR'jAilCE HEA~URES I
Actual
l2l.:t.l?.
Actual
].2.72.722.
Actual
~976~]1
Target
_4977-78
Target
.!.218M 79
I
I
I :
!
I
I r
I
to promptly 80% 80%
sr~;~'JlCE LE'!EL CH/1UGE-A decre.:~sc $(3,8rl) Is recommended for 1978-79. The change resldts from a modest decrease
); ... -t~.:pf();.c·t~-St;rvi"ZCS. This Jecrea;:-.:: \'\•Ill have a mlnlmai Impact on service levels. l'he service J.;;vel for
\'373-1-1 \.'i I l r'-''"''Jin the s<1me a~ that of 1977~78,
GtriER;\L F! ELD Sf.RV I C£S
O:PE1lf} I TURE SUMMARY
Employee Services
Technical Services
Supplies
lotat Expendftues
EXPENDITURE ANAlYSIS
Actual
JJ76-77
$3,549
2,620
8
$6 t 177
Adjusted
lJlL-;28 __
$ 7,977
10,500
100 -----
$!8,577
Employee Services -$4,t~.fJ Is recoaaencJed for staffing thls subprogram .. :
ProposeJ
1970-79
$ I; ' 1110
!0,500
100
$lit, ]ItO
Increase
(Decrease)
$(3~837)
$(3,837)
Technical Services -po£500 Is recommended to contract \tilth Santa c•ara County for wef.d abateiHnt service.
Supplle$ ~ $100 l$ rec~~~nded for mtnor tools.
---------------1978·79 ANNUAL BUDGET--------~---~~ ·2~
-----------------CITY Of rALOAtJO ------------------.....
PUILI C WOlKS DEPARTMENT
PAAKS .M$ OP£H SPACE AANAGE~NT DJ VIS I ON
Actual Adopted Changfls Adjusted Proposed lnereue Percent
EXP£tiD ITURE S SY~ (S~fD PROGfl.~~\. \9)6-77 l97L_-78 To Oate ..1227:-: ?~. ...l.Wl_::Z2" (Decrease) fhange ------,-•.. __.._
Employee Beneflts $ 309,393 $ 282,51}7 $ 2!! '324 $ 3(16,871 $ 262~056 $( ~4_,815) ( 1~.6)% I Administrotion & General J!iCJ,233 102,804 35,960 138,764 1 Bo, 171 4 'j ,407 29.8
Resource Hanagc~ent 119,329 119,329 136,836 H,507 1~.7
G 2 n era l T r c e tl a i n ten an c e } 39' 7 4 !; 1!3 '930 27~1198 201 ,1;2.8 187,~81 l3 '94 7) ( 6. 9)
r F ' ! , " I . 72,~~6 65,~87 3,000 68,487 126 ))03 58' 116 8~.9 _H::c·~t c Lin~ <,.(:1r;rcg
General Park ~~a l ntcruncc 320,523 309,280 29,906 3]9 1 186 261,626 ( 77 J 560) ( 22.9)
Parking Maintenance I 09 Is 11 129~~51 H3, 1~3 147,604 Pt1,018 ( 6,586) ( .!; • 5)
!Jtlilties Landscapin9 5, 977 15. 33~ 558 15,892 121359 ( 3,533) ( 22. 2)
General field $ervi~es 6, i 78 18~19~ 383 18,577 1~~7~0 I 3,831) ( 20. 7) '\
Goif Cour~ie Maintenance l5f>,661 ~611260 ~ Ltl+ t
-' I ' '• ____ti_6 ! ? 2.1 u __{1§6 , 70 1) .lli.~.
TOTAL EXPEND!~URES l,26~L8tb t,2~8)21J7 164)552 1,522,839 t~322,890 (~99,949) ( 13. 1)
EXPENDITURES SY OB.JECT
Emp loyeeservi ces 1,066, 031 I ,011~ 795 179,076 l,197,871 1,912,535 ( 115. 336) ( 15. 5) I P1·ofess lona I ServIces 3 ~ 9t 1 7 too-o 7,000 15,000 8,000 11.At.3
Technical Services 32' 193 83,665 1,,413 . 100,078 137t"1 37,883 37 ·'· Supp I i es 18',824 15,580 10,238 .25,118 23 ,-'t71 ( 1.,3,7) ( ,.1)
Mutcrials .37,808 55,1+26 3, l88 sa,6t!t .26, SQ5 ( .32, 109) ( ~~.I)
Equipment Purchase & Rent 2'~862 23~9139 2~,.;5o 4~,,3, 13,0,. ( 31 o571) ( ]0. 7)
Generai Expense 86 lSi 'OJ32 2t 1 987 88181~ , 94tz~ SeS"l '·2 TOTAL EXPENOITU~ES 1,269~ f.2sT,i81 ~6~.552 1,522,!39 1,322, go {199,9f,-r nl7rr
Services from Other Departments 356,795 _;j~lt,011 30,221 ~ ,llZ,S42 ! 7.,3~Pl ( ~·«li-.
TOTAL COSTS 1,626,611 1,592,298 2;15, 473 . 1 '887' 771 1,,80,~32 (207, 339) ( 1 LOl ...
'---------------1978·79 ANNH·~ 8tOOET ---·---------~ 247 • •
• -------~-----------CITY OF PALO AlTO------------------.
PARKS
A.ctua~
Flt~MiC ll!G .!976w 77 --
Departm~nt Revr;.noe
M !see ll an eo LIS ReImbursement i, 2 S!j
Oreswri Exp'r'l'/, Mi'l in tenMl~e -
Santi:.l Cia ra County 8,4i2
Go!f Course Revenue ?.98' 877 --:fi11.54T
Servlcet to Other Depart f'':i: ilt. > 78' 133
Prior Year· Encu:rbr<Jr.ces (2/,932)
Gr<m.! ra 1 Revenue ~..L1.?.6.L~ 7
TOTAL COSTS $t,626,6li
PUBL f C \IORKS OEPARTIIEUT
AHU OPEU SPACE ~\AHAGEHENT OtVISION
Adopted Change!~ Adjusted
1977-78 To Date _);l?Z::JJ. -----
4,850 l! 1850
12,062 12,062
l96t325 t,,200 200 525 -4,200 2T7~'4J7 213,237
82, TiS 82,775
35f082 351082
1 2Q6 "'16 p :.n I,!.;.;:__ 256.191 .LJ52! 477
$1.592,290 $295,473 $1,8871 77!
Proposed
_1178··}9
4,850
12,062
·i6:9T2"
1411.862
l..z518t...~.5§
$1,680,432
lncr.ease
(Oecreasa)
(:wqt525)
'lToo ~~r25r
62~087
( 35~082)
... 1.J3 2 81 9} '
$(207~339)
',•I
Percent
fh;wge
75.0
(HlO.O)
.,{_ __ 2_:..? l.
( ll.O)
---~----------.-··-----1976 ... 79 ANNUAL BOOGET ---------·""'-............ ---~ 248
,:.,,,
.-------------------CITY Of PALOA.lO ----------:-----------.....
!'_UT!-.!Q.~J ZED POSIT I OHS
Superintendent Porks
Director, Parks-Open Space
Hanagement
SupervIsor, Parks Ha Jnten.~nca
Superintendent Golf Course
Gener~l Clerk fJ
Equipment Operator
Tree Trfrr~ing/Lfne tleerln9
Tree Trimming/lrne Cfeartng~Ltad
Tree Trlmmtng/Line Clearl'ng~
Assistant
Tree Maintenance Person
·Tree Maintenn.nc~ Person-
Assistant
landscape Gardener
Park Malnt3!ner
Groundskeeper
Park Maintenance .A~slstant
Greens keeper
Gang M~~r Operator
Golf Course Halntenancc
Assistant
Sprinkler System Repairper5on
Park Maintenance -lead
Sprinkler System Repatrperscn-
Lead
Supervisor Parks-Open Space
Management
Park· Ranger
~IC WO«KS tEPARTHlNT
IIAAK$ ANI OPEN SPACE M.JJlAGEI'iEMT II VIS I ON
Actuai
1976·77
L
L
3.
l.
? ~ ..
).
'· ~.
7.
1.
5.
s.
2.
2.
sa.
Adopted
.L977-7~
l.
? .I •
L
L
I,
3.
L
~.
3.
2.
3.
JO.
4.
6.
1.
5.
s.
2.
2.
58.
Changes
To Date
AGjust.ed
_1977-78
I.
j,
L
L
L
3.
L
\.
3.
2..
3.
JO.
f\, '· 1.
5.
5.
2.
2.
62.
'reposed
_!97_8-79
I.
3 •
L
1.
3.
L
~.
3.
2.
3.
10.
~. ,,
2.5
.s
2.
2.
1 •
..!:..
53 •
lncr~ue
Jtlecreu•J.
{ 1. )
( I . )
( 2~5 )
( •• 5 )
......_~---.-..----------:.._ 1975-79 .ANt-114. BLOGET ----·------------249 • • ~ 'p _. • • • > .! "' ( ;'" ', • t ' ' ' .~ :· • I ~ .. :• ' • ~.. .. ,~ ·~ -< '
-e
/" CIT\' OF PAlD AlTO
PUBUC WftKS DEPAATHEHT
PMKS .NIP OPEN SfACE H.>\UAQ~EHT O{VlStOH ' ..
. Actual Adopted Changes Adjusted Proposed Increase
.T!.t1f9~ARY At!O OVERT I HE 1976-77 _1977~78. To l)d te _ill}_-78 1978-79 (Decrease) _.,.,._ ... _
-( 2.)4 ) l Temporary 3. 25 ,, ~.06 7.06 4, 72 ) .
·Overt t me L 1 t :25 ... l:~S 1. tiz_ .22 ---.-' .... -·-------
TOTAL ''fEMPORARY & OVERTt HE ll' ~5 4,25 4.06 8.31 6' 19 ( Z.l2 )
TOTAl PERSON YtARS 62. ;;,s 62.25 8.06 70,31 S9. iJ (ll. 12 ) ____ ... _ .. __
~LLOCAT I ON BY i§_yB) PfWGMJi
Employee Beneflt5 9.28 9. 28 6c 9.92 ·8 .48 ( J. 44 ·) . .
Admtnlstr~tlon t General 2.33 2. 19 2. 19 5.19 3.10
Resource Management 7.67 7.67
General PDrk Maintenance -_20.39 20.39 7.42 2].81 15.96 (H .85 )
Parkway Maintenance 6.83 ].90 7.90 7.~2 ·( .Je8_)
General Tree Maintenance 8.55 8, 1C 8.10 5.3) {_ 2. 77 )
Electric Line Clearlng ~.39 ~.39 ~.39 a. 1o ).71
Utf1itles Landscaping .93 .8~ ~Bit .67 ( • ) 7 )
Generai Field Services .12 .53 .53 .27 ( .26 )
Golf Course 9.43 8 .. 63 _8.63 ( 8.63 ) ---
TOTAL PERSON YEARS 62.25 62.75 8.06 70.)1 59.19 (l1.12)
EMPLOYEE SERVICE~ $l .n66,03t $\ .~H8, 795 $171,076 $1,197,871 $1 ,OU,S3S $(115.]3' )
~VERAGE COST /P£::RSOt4 YEAR $ 17' 125 $ 16,366 $ 22t2t8 $ 17,037 $ t7' 107 $ 70
__ _,__, _________ 1976·79 ANNU4. eocx;rr --
.,----------------CIPfOfPAlOAllO -----------------
PU8LIC WORKS DEPARTHEHT
REFUSE
1978-79 PROGR.fl.ti AW> SERVICE lEVEL ... Expendftwres of $34l 1 668 arf: rec~Met.! f6r thE 1971"79 f!s~al yur. This
decrea~SEl of11l:w~691) fromt'h-e-clltrcnt year Is prlma'rll"y due to l) lower partlcipatfcn c~sts for the ~rth
County Joint Powers Authority, 2) the, purchase of a bulldozer ~n 1977~78 iltH.i 3} a decre5sa ln J"rofuslcn..al
Services which were required for pr~parat!on of the 8aylands M~ster Pian In 1977-71. ~j~r fut~r• c~its for
the Bayl::mds Master Plan wlll be budgeted through the CtP. Por ~978·7!) the P.efuM~ F1~d hu bnn tr.!IH,~ferr94
to Pub! ic Horks. Thls change ls expected to result ln a more coh~,slve progrOWPi. Althow'h the: budget is
reduced for the coming year~ the service level \vr:t be higher. A staffln:g increase of 1.9 pu~on yun provl&cs
l .2 person years to staff the new Hater! at Resource Rec:.overy subprogram and lncrec.se.s of .6 p~Hsor-, yun. for
the !)isposa! Operation subprogram and .1 person years for the Administration and Generwl subprogram. Resources
will be directed to controll lng the ~econd lift and preparlna for site closure.
PURPOSE/GOAl..-To provide for the effective plann!nq, evai!Jatlon, control and implew~ntt~tion of ·.-•ric,._,s a£pects
ofsolld waste management.
· OESCRtPTION-The Refuse AdmlnlstratJon and ''-enet·al subprO{lram Js responsiltle for io~~e1tftatlnt aJt4 evllh,.•tl"l
prest:.nt, mid-term, ilnd long·term s"lld waste ciiJsposal methods acceptable to the cc:.~Unity. Mt~Qtiatl,._ tn.
PASCO contract. and asslstfng fn ~nter-agency planning and negc.cd41tlng to.11rd l"'l~nta.tlCII'I of IJlti ~tl lqr.f
term methods. Accomplishments for the current yeilr ln<:lu4e. ~Hering the !~flll f>)ce t:o sav• the Hayfield
S1ough Remnant for possible creation of,, fresh water J>Ofid as mitfgatlon for te.,or4Ary d..,.t:ertrtt ponds to 8e
constructed nearby. contlnulng the Involvement in the "orthern S~nta Cl~r~ County Solid W~ste ~n•g~nt Jotnt
1 Powers Author r ty (JPA) for the purpc. e of long-range refuse d lsposttl and resource, •nd en~rgy rec.oyery •
$33,7~1 are recommended for the 1978~79 fiscal year. This is a decrease $(27,865) over t~e current fiscal v••r.
Next yeads projected activ i tf es I net ude des fgn J ng, aU.Jn I stert ng and l.np ~-••nt! ng the ilpproyed B.ly lAn4s ... star
fl;.Jn pertct\ntng to hndflll opercttlons; negottatlng rcspoostblHtles wrt S•nta Ctttrtt Co~nty reg•rdlng the
dewatering pond 1 s operation, partIcIpating l n se J ect 1 ng the JPA 1 s ml d-tE.nn d I sposa 1 progrM, cre~t f ng .a c~ I ty
a•daren'ess program, and fmplementlng the landfJ I t.'s final cJosur~ p1a:l,
OBJECTIVES
I. To work wtth PASCO to keep the nurrrbet of customer complaints regardfng collect!on at less thin 1 l/2 INr
v1orktng day.
~?78·79 ANNUil BUDGET ---·----------251 •
• -------..;.__---------CJTYOF r.~lOALTO -----------------
PUBLIC \JORKS DE'PARTMEUT
REFUSE
2. To parti~tpate wlth and support the JPA In planning and beglnnina lmp!ementatlon of a mldnterm solution
for th~ North County Crties and the County clur!ng thfs flsr.al ye~r •
.3. To complete the yearly PASCO negotiations before December 31 ~ 1978 •.
~. To correspond and complv with the self-Eoonitorlno program as requlreJ by the Rca!ona1 Vater Quallty Control
Board, by submitting all quarterly reports and emergency reports (If the latter is necessary).
5. To plan and Implement remedl~l actions wfthin five days after $lghtlno seepage or leachate spfll~~ and to
report ~uch action~ to the RWQCB.
6. To create a cltlzen awareness program by June 30~ 1979.
·---·~--~-
CITY OF PAlO AUO
P.UILIC WO«kS DEPAATHENT
REFUSE
AOH IN I STRATI Otl AtlD GEtiERAL Actual Actual Actu1l T•rtet Tftr9at PER~NCE MEASURES . 'l97~-75 .!.lli.:.li i97b·77 t'n-zs illl-7, --··~
Number of remedial actions taken after
sighting seepage or leachate splll 2
Number of customer complaints (collectJon) 363 336 ~42 375 375
Nureber of days a remedial action w~s
taken after sighting a seepage or
ieachate sp111 5
Number of customer complaints (co 11 et:don)
per worklf'lg day 1.~5 L34 1.70 L50 1.50
%of remedi~l actions taken wit~in 5 days
after sighting a seepage or leachate spill 100
SERV-1 CE LEVEl CHANGE - A decrease $ (27, 865) Is t~OIIIII!Mld$/Jt for l~H3-7!L ThIs -.cr6las• r•fSocts Jl 1 $ (32 •'G,Q)
redu.ctlOilfn partTCTpatlon funds for the Kprth tmmty .JGII''It Fowers ~therlty. This r~tiM Is portl•lly offset
by the following Increases: 2} An l~craase In iMployea ServtGes Js ~ ta t~~ reclasslfl~tlon of the asulst•nt
to an associate engln~~r; and 3) $200 increase provides the swppll•' nece5sary to •~hlcv. s~rott.-,o.!s. A
more 'oheslve operation ls ~xpected a$ a resu1t of tr~sferring the ~efuae Fwnd to Pwall~ Works. The Utl)ltles
Dep~rtment witl continue to ass!st wlth bl~llng and rate setting. Next ye~r 1 l hl~h•r service level res;lts
primarily from the need to comply with addttfona~ state mandates and wtth lmple~ntloj plans for 5ite clcs~r~
rather than froro the tn~ns fer of the fund from Uti ll t J es to Refuse •
.__ ______________ 1978w79 ANHUA.IlDGET -----~----,---·--,..,.,
• •
I
i
I
• • ,.,---------·-------CITY OF PALO ALTO---------------
AD~1HHSTRATIOt~ AND GEtlERAl
EXPENDITURE SUMMARY
Employee Services
Technical Scrvfces
Supplies
General Expense
Special Expense
Total Expenditures
Services from Other Departments
Toti-1 Costs
EXPF.t!O I TURE ANAL.VS I 5
PUBLIC \JORKS DEPARTHEt4T
REFUSE
Actual Adjusted
1976-77 1977-7£L
$ ,, 18 $ 18' 106
264
117
~,030 3,500
1 J, 900 . 40!000
16,729 61 '606
70 ,,~J.Q. 81 I 722_
$87' l39 $143 ~ 1101
Proposed
1~78·72...
$ 22~ Hi!
2.00
.3,500
~-~.Q.
n~7l.t
85t239
$l18,980
'Employee Servlc;es -j,22, 101 ts rcCO.'l')"nended to provltle staffing for Hds subprogr.}m.
Supplies -$200 Is recoomended to provide office suppll~s.
Increase
(Decrease) _,..,._._ __
$ 3,995
200
(32 060l. -""""'-~
('271865)
-· 3,444
$ (24, lt2l)
General Expense-$3$500 is recommei.~ed to provide tho follow!ng: $2~500 for clty Hablllty fnsuran(el, $'00
for membernhfps ana 900 for tr~vel and meetings.
Special Expense-$7,940 ts recommended for the Clty 1 s share ~f .::ha Uo~th County Joint PowerJs Authority~
Services from Other Departments -$85,239 Is reconrnenJed for General Fund admlnlnstratton servh;es of whteh
$62,71~ ts for v~h(cle oper~tion, maintenance and rep~ir. ·
PURCHASE OF REFUSE SERVICE SUBPROGRAM
_DESCRfPTIOU ~ £xpendftur~s of .~1!fi18,~00 are recomncnded for the 1978-79 flscaJ year. This is an lncra•u;e of
$9000 resulting from higher bit' I'Cntal and collection fees. During 1978 ... 79 the $20,000 Recycling Center con·.
trac.t wll\ be transferred to the Haterlal Recovery subprogram. ·
·---------......,_,..-1978 .. 79 ANNUAL llUOGET _, _____ , _____ . _ __/
254
~~~·~ ....... ~ .......................................... ~ .......................................... ~~~~~ .......... ~
.----------------CITY Of PALO AlTO --w-----------------:...
PUat.l C VORKS DEPARTiit.:tn
REFUSE
U~J.l.Jl..!.fLSER'{lC~~~-$l~6i~6 g~~-is reco~"~"mended .to provide the foHm'lling: $lp4!t;l~Cl-OO is for the PASCO refus~
codection con.tract; "ff5T'; s for bin rental; $20,000 is for the Recyding Centeer contracte
I NTERFUND ~ $ 311J 000 Is recorrrnended to prov f de sa I es and b J n rent~ 1 t() C f ty departments.
t~~POSE/GOAL-To dispose of solid wastes In a sanitary. economlca1~ effectfve, and saf• M&nn.r In CQMP11•n~e
w!th all state and federal regulatory agencies.
D~SCRIPTiON-The Disposal Operatlon subprogrGm !s responsible for the final daposH:ory Gf soll4 w.llltes frM
Palo Alto and Stanford University rcslcJcntiaJ~ corr~ncrclal, Industrial and school ~Hstrlct~ OA 5 claHy itHh.
In addition the ieiilchate level ard ground watet qualtty are Mnltored to .!)revent 111ny pot•ntla1 .averse
e:nvi ronmental impacts. Accompl tshrr.e11ts during the current year lnc:lu.l~ provtdlng d~ally cover owr cotRpacted
w!'lstes to prevent propngatlon of flfes ftnd rodents. and halting landfill operations wlthln the Mayfield Sloogh
remnant to save this area for the creation of a fresh \'later pond. This has require• disposal epentrons to
go topside to a second lift.
$206tS08 Is recoiliTlended ·for the 1978-79 fiscal year. This Is a dectease $(50.51~). from tho current fiscal yo1r.
Next year's plans include construction of dewatering ponds, lar~scaplng the completed portions of the tandftll,
designing the seco11d lift rna way that w111.be acceptable to the c:Ot'MM!ntty .;nd regwlatory agencr~~ 1nd l~~p1e
menting the final closure plan.
OBJECTIVES
!. To deslgn and matnt~ln a ntlltary 1andff11 that ~s tn. capacity to dhpose lt200,001 cwelc yarO. ,or year
of solrd wastes from rosldents and ~uslnesses wlt.in Palo Alto ana St1nfora.
2. To operate the landfill in such a way as to ac~~dat~ ~P tc 2l0,~ v~lctes ,er y .. r.
3, To provide il dal ty cov~r over COMpi1Ct9d lan4ft ~ !6d w.st\U f.() that wutes are Mt left ex,.~ at~ 1-..r t~n
\ 24 hours to meet the State S<>lld Woste llanog..,.,nt lk>ard•sr~q<~!rOMhts.
"-..._ 1978--79 ANNUt.. BUDGET -------------....,_,-255
• •
, .. • • ------------------CITY OF PALO ALTO---------------
PUBLIC \JO.RKS DEPARTHEtH
REFUSE
I· t. To comply ~dth the self-monitoring prr:.,gn~m &.5 rcqui1·ed by the Reg~ona) Hater Quality Control Board, by
collecting various. monitoring wei! duta on a '-'/eekly and/or quar.tedy ba:sls.
5. To operate the la,;tlf!'11 ~n a safe manner so ss to mlnlmlze imneces~ar}' delay and personal Injury to
landfill customers.
DISPOSAL OPERATION
PERFORHAijC~ MEASURES
Actual
J~]ll· 75
Actual
i975-76 --Actual
1976-Tl
Ta:rg~t
illJ.:7B
Target
1978-79
Number of c•.Jb l c yards of ref'us~
accepted at the c.IJsposoa1 areo
thJmber of \·ehicles using the l~ndflll
number of days .lht~t.compacted wastes
are covered ~!thin 24 hours
1,303,98~
2115,1811
1, 169 ~ 81-40
2\5~285
1)200,01)0
2 'jO '001)
lsl2o.ooo
195,000
Number ofuserliljury-free days of
operation
% of user lnjury-free days
% of days In ~..t~l ch compacted \-~as tes a rn
covered within 24 hours
361
361
100
100
SERVtCE LEVEL CHANGE -.A. decrease $(50~51i~) h rec001r.ended for 1978 ... 79. This decrease primarily results
from 1J a $tff'b.oos) reduction to the p~rchasc e:1f a bul'idqzer and tralier In fiscal year 1977-78 which h
offset by the fol )ow~ng fncreases •. 2) A $20,67t• fncfea$e provides the regular salarf-as. professional arid
techntcal services necessary to oper~te the second 11ft. 3) $1~,105 provides the over.time~ mat.ertals and
equipment necessary to cover comp~cted was;es _within 24 hours as required by state l&w. ~) A $25.000 Increase
!n professional services is necessary to deve~o~ an operational plan for stte c!osure and 5) an additional
$3.940 retains a geologist to provide analysls assistance for the self-monitoring Progt•am.
"'---' ______ _;..., __ 1?78·79 ANNUAl BUDGET---------------/
256
~ , ' : J .._
0
... • • ~ 0 T 0 • -. • , 1. ' ~· , • -
0
0
0
0 • • '
0
• ••• • •, • 00 ' 0 r • o • o'" 0 • ,<,: ; ... ~:., \o,' '<'' .~ ' '
I
0! SPOSAL OPE RAT I 01~
EXPENDITURE SUHMRY
......... ----~---.... ..___~
j Ercployee Services
Professional Services
Technical Services
C J TY OF PAlO AUO
PUll I C WOM.KS 5Ef&AATH£NT
REFUSE
Actual AdJ llS ted
J ~76~ 77 1J71.::?..L
$ 56, )29 s 66~872
2,2~0
i50 1,100
768 1 i 450
Pr~oscd !ru:reue
·~z..B:·l! .. _(!!£ea~tU.
$ 78~218 t· ... ~~~346
40,9110 ~.940
5,250 1t' 150
1,200 250) S~1ppl i e5
I riilterra!s
I Eqti i rment p,~rchase & F!ent
F~cl II tics Acquisition
Itt 96 7 62.59S
761,292. 116~475
~ ·~ 8t2.JQ.
71 '900 9,305
9,000 (107~475)
~~-.J. 8,!j30l.
I
I
l
I
Total :xpenditures JljQ' 5~6 257,02.2 206,508 ( 50' 514)
Services frcm Other D~partments 19,432 9,?00 I, 751, ( z ,94~).
Total Costs $159,978 $266,722 $208t259 $( 58,463)
EXPENDITURE ANALYSIS
Employee Services -$70,218 fs reeo.wnended for staffing this
$8.300 for an additlona1 hour at the enti of the day to covt~r
lnc:rease:d toll booth coverage and traffic control.
subprogr~. The increa,e of $11-3~6 prcvl'-s
compacted wastes within 2~ hours and $,,~7~ for
Professional Serv~ces -$40,94o_ is. recommended to provtde the followlns: $3~940 retains· 1 geologist to •sslst
in analysis of reports pertaining to the $elf~monrtorlng program; $12,000 Is. for surveying the $&cand left nrea
and $25,000 ts for preparat~on of in operations ~~nual for site closure. ·
Technical Services-$i1 250 Is re,ommended to pruvtde the following: $2,200 ls for an anoual aeri~l photograph
showing contours ·of the landfill; $2 5 1100 ls for trailer j.anltorJ~l servfce; $~50 is f•r llilntenattce of th• cash
register .'ind entrance gates and $200 Js for construction of a fenc:a 1round the ITT ~r~rty, ·
Supplies-$1,200 is recorrroended to provide the foll~~fng: $550 ls for ca~h register ,~~lres~ $~50 It f•r ~JAQr
tools and safety e~Uipment and $200 fs for mlscellaneo~s operating suppiiet.
Haterl~ls -$7l,90Jl is recOf!Ynended to provide the follo.-1lng: $64,500 !s to purchase ~Mp<irted cover Matarl•l te
provide dally cover oiind $6~500 Is for I'IWiterials needed to construct a rOiid to the worktnt f;ac9.
___ ,_ 1978·79 ANNUAl BUDGET---------------• • 'l5l
• •
...----------------CITY OF PALO AlTO-·-·-----------~--.
PUDll C WORKS OEPArtTMEUT
REFUSE
Equipr;;:cnt Purchase & Rent -$2.L,OOQ. Is rcc01~nded to provide the fo! towlno: $8.500 to rent a dozer and operator
~er quurt.N to IT'I(We dallr· cover from the 5~tockpl1e to the \·iorkfng face, $500 Is for minor F.l.qutpment oind for
rurnlshlng the s!te tra! ler.
lnterfuncl ~ $_!_,751. fs rcconmend~~d co prov!de for utttlUes used ut the site.
PUflf'OS£/GOAL-To reduce municipally g~nerated solid waste and to recover t:he ffiqxfmum of resourc~ matertBI1s for
reuse.
OESCRIPTJ.Q!l-Th~ Soi ld \Ja·ste Red~ction Subprogram Ls a n~wly created subprogr-am which Is re$ponslbte for al J .
rr.uniclp<tl \'I"JSte reduction and rc.source recovery programs. This subprogram Includes two pilot sourc~ .s.epara.ti.on
programs and the es tab t I shment of a mun i cl pa 1 compost J ng center. tiurl ng the (;Urr.ent year ~ ~lean wa:'j written
.:fevf!!opin:; a short-term program to reduc~ the municipal so1id \-laste stream by 25 percent; the 11 statlc pll""
cO!'Ilpos t i ng method was tested succeu fu tty I nd I call ng a process for compost t ng ·the CIty 1 s p 1 ant det.r f s ~ and e
solid waste ad·o~lsory COiiYnlttee was establb;hed. Projected acttvltfes f<?r 1978-79 Include estabifshlng s com
posting fac~llty at the landfill. tr~creaslng the vartety ~i: materials recovered at the Recycttr;g Center, con ...
ductlr.g b1o s:x-mon~hp;)ilot programs tes;:!ng Neekly co11ectlon of resource materials ~nd transferrlntJ the Recycnng Center contra~t wltu ASCU to this subprogra~.
$36.9~0 {s recoomended for the 1~78-79 fiscal year.
0!3.1 £CTI VES •
l. To accept at the Recycling Center 25t of wood wa~te, waste oil.and construct1on debrh prevlously entering
landfill.
2. To initiate a pilot program of household collection of resource materials to reduce the waste stream fran
residential pilot areas by 15%. ·
J. To establish two 11 neighborhood 11 depots for the coHectlon of resource materfa1s to service 25,000 vehicles.
IL To prevent 25% of total plant debrls fran enteril'lg .the JandfiJ1 and' to provfde 200 cu.ble yards/year of soli
additive for final cover on landfill.
'------~----------1978·79 ;1NNUAt BUDGET------....,._.---------~ ,258
.I
..,.------------------CITY Of PALO AlTO ___ __;_ ______ ..;......_~--~--
MATERIAL RESOURCE RECOVfRY
PERFORH.A.IlCE HEI\SOOES
Tonn<.~ge rr.:.:overed in;
Recycling Center
ilOI')ie pick-up f)l ~Ot
DepCJt pilot
Composting program
!hm1ber of customf!rs served through:
Rer.ycl ir1g Center
Home pick-up pi lot
Depot r I io t
Pounds delivered per custotr.er thr0lltlh:
Recycling Center
Hofne pi ck-l!p pi lot
Depot pilot
Partlclpatlon rute In ht."\ffie pick-up pilot
areas
Value of co~ost produced (cubfc yards)
%of res!dential refuse stre<¥n ellmina~ed;
Recycllng Center
Home plck~up pl1ot (pilot area)
Depot pi lot (pi lot area)
%of total waste stre001 eliminated in:
Residential refus~ programs
Tt.>ta I programs
P'Uill C WRKS tlf_PAATI'tEiiT
REF' USE
Actual
!97 1t~7s
2' 331
73
10.59%
Actual
llli-Z!.
11.7%
1 L 7t
2.5t
2.,7C5
52
12.2%
12.2~
2. 7%
60
13.6%
4,500
370
600
),601)
100$000
15~000
25,000
90
60
60
50%
2,700
10%
lS%
tO% ,
'15%
5%
S£RV ICE LEV£:L CHAtlGE ~ $36,9~0 is re:c~~ for 1978"'79. The iw~et rec-.ellds i~ht1Hfttat10ft <~f ttw'H HW
actfYTties. lhe increase provides 1) $,, 190 fM the pilot hows•hold colle~tlon ,.r~r•, ~) $5,,}0 for t.t.. ~tllot
depot collection, and 3) $2!tB20 to provhie slt~ f~roveeents necessary to cCMtpOst 111Ht ...,..h. After c_,letl-.
of the t\I.O pi lot prograajs$ a dedstoo wl t I b• Made regarding the opt~_.. recycling Met~ far ~OMtfii'S ~ Me,
both, or neither subprogram may be fully i01pl~nted the following year. . '
~----------~---1?78~9~~LO~£T-------------~~ • • . ~ ~ . ·-. • ·. . • '· . ~~. . . • -:' {' •. _.·":.!.. . . ~ '• . : . .... . . •
MATERIAL RESOURCE RECOVERY
EXPEND! TURE SUM!IARY
Employee Services
Technical Services
Supp I h~s
Hater!c:~is
Equipment Pu.rchase e. Rent
Total Expenditure~
EXPEN~ITURE AHALYSIS
C tTY OF PAlO AlTO
PUBLIC \IORKS OEPARTHEUT
REF"USE
Actual Adjusted
JJJ6~ 77_ 1977-]8
--....._._.., .. .....VA.
•
Prop.osed
1978·79
$11,7!2
3,538
~,800
!4,000
ll ~ 890
.--....~~
$ 36.9/lO
Employee Services-$1~,71:2 rs recom-:~nded for staffing this subprooram.
Increase
l.Qecra~se}
$n,712
3,538
2,800
14,000
ll, 890
$36,940
Technical Services ~ $3 1 538 I~ recorrrnended to provide t.he follO'I'ilng~ $2~038 h for advert!sfng the pilot programs
and $1,500 Is for the construction vf dtsplays.
Supplies-12,800 fs re•:vrmlended to prc..vlde the following: $2,100 Is for cotiec:tion contafneiis and $700 is for
m1sce11aneous tools and vehicle operating costs.
M:Herials -$l4,000 Is recOI':'ltrended to pro·Y'lde the followJn!) materhils for the compostlng program: $8~000 Is for
a fence. around the s1Jte; $4,000 Is for an asphalt pad, and $2~000 Is for ptpes, valves and fittings .•
Equipment Purchase & Rent -§_~!890 rs reCOIQ'i)ende.i tc provide the foi)O't'Jing equipment required for the household.
collection and con1postln~ program: $1,000 Is for trailer purchasej $1,990 ls _for slx months truck renta~; $1,440
ts for grading of the site and $500 Js for a lock-~~ she~.
-1978·7'? ANNUAL BlJ)GET -----~-----------260
r--------------------------------------------~--"-"--"-" --------------···-""-
.------------------CtTY OF MOA.lO ------------------·--
POiliC ~KS DEPART~f.MT
REfUSE
SYSH!i~ IHP~OVE~ENT SU~R~~~"{
PU.BPOSE/GOAl-To provide forth~ design of phys!coal ln~;:nover1ent::. ~t the Aefuu P!s~)os;at Ar.u 'o that Us op•ratlon
will be f;!fflclent and the ev1ntual l~'l«ifll i closure 'n'! ll be r;nvi rr.•(w~nt.Jily iH:ciptablc to tho '~I ty w State
and Federal regulatory agencl*s·
DESCRIPTION-The Systems lmprove:1100.nt st.Jbprogram is responsibl~ for financi~g illtprovt.~nts that NY ~ r•-.~frea
by St~te and Federal regulatory agencies •nd for provioing pr·of(:.-:;·~donal sttrvices to Investigate cllfhrent aspecu
of the Baylands Master Plun regarding th~ l"Jndfi!l. Significant accomplls~nts for the: current Yi;;tH' ll'tclu~
hlrtng cortsultants to Investig-ate th~ fe;;as btllty of ecwatering ponds providing iln i~p~raw•l>le. cover for the land~
fill fron, dredge spoils of the Yacht llarb~r.
$17....!_000 Is recommended for the 1918-7~ fiscal year. This !s a decr.ei!sB $(M,945) from the current ye~ar. Plans
for 1978~79 Include constructing ga5 ventln•J ~~ells to prevent ~Jil!S movement wlthln the landfill.
OBJECTIVES
r:--fo sef.ect the consultant tn design the 'andfll l 1 s final closure plan.
2. To construct g~s ventlng wei is to determine fJlethaoe I'J:>veffll.':nt and to preve:;1t hazard-au$ •ut Jdup un~r nearby
structures.
3. To assist the County In assuring that any dewat~rfng ponds are constructed In an •nvfronMCntaiiy ~~ound
manner.
SYSTEMS I:IPROVEMENT
PERFOI\~1ANCE MEASURES
Number of gas venting vtells constructed
Actual
l9tlt-75
Actual
1975-76
Actual
t~76-7?
i;~rget
1977-78
SERVICE LEVEL CUANGE - A decrease $(8~~9~5) Is roca.nen~ed for 197i-79. Tht decrease r•flects reduce4 costs for
professional services for preparation of the kyluds twster Pl.n as h pertains to the hww.tflll. ~jor fut"'re cost
wlll be budgeted In the CIP.
"'----------------· 1978·79 ANNUAL BUDGET-~--------·-----261 •
r------------------------------------------------------·------~--, • ...----------------CITY OF PALO AlTO~·~-----~--------
PUBLIC \JOR~S OEPARTtiEHT
SYSlEMS IMPROVEMENT
EXPENDITURE SUMMARY _.,._ --..-
Professional Sorvlces
Supplles
Utll ltles-Contract Construction
Total Expenditures
EXPENDITURE AllALYS IS
Actual
,.!276-77
$'38 1/160
"' 643 .,,
-·-r--....
$i!2, 103
REFUSE
Adjusted Propo5ed Increase
J 977-78 l978~79 JE..e £_rea s e)
$ 7S,91iS $17,000 $(58~ 91!5}
11000 {'1,000)
25,000
-~-
(25 1 000)_
$101,945 $17,CDO $ {76 ,945)
Profcss1onal Services -~17 1 000 is recol'if'liended for professional services ·in the deslon of gas venting/D:onhorlng
.welts and ill!'/ lmpro\'ements required by the RWQCB or State Solid ~ast-e Hunage~mnt Board. Contracts over $5t000
'tlll ~ requl re Col!nc il approvaL
~--·------------1970-79 ANNUAl BlDGET,---·-------~-
CITVOfM.OAUO
NILIC WORKS DEPAATHiUT
REfUSE
last Year Aflopted Atjust.O ~t Yur I "4:r•Ho f'•rc~t
REVI:ONUE A.ctu•l ~~~ Cnan2eL lwa:r~t ~eq~;rt 1.!~_!.!!.} C~:M~,e_ Cu~r Services sU6TT5T s 1,997132.5 $ $ ! .9~H .>rs ~-r;oo , 3~ $ 10,975 S.5l
City Oepart~~nt Servlc~~ J.1,1a 3~.000 J~,wo J~.~
(Less Payments to P.•.sco) (! ,60~,193) (1,6091000) ( 1 ? 6o-~ '0';}~) (l ·"~,C',.o.G) (,,t<>.} ·' Ol5posal Arc~-Fee5 130,53Z lBS,OOO ( l z '<l'(X)) 173, 00(1 lSi,Cto I S,too 8. 7
Other Rever.ue ·--15,!_9_1 )7,592 J 7 .~Yl 21, e~1 \,JCO 1~-~
Total 535,912 -624:9i7' m;ooor--&IT~9T7 -, >:;-~-i'5I Z\ ,2]$ J.5
APflL lED TO
Direct Exp'endltures (b~low) 241 .• 137 380,860 ll ,1158 ~62,3)8 3~1 ,HI (!20,&~) {H.l)
Services from Other D~part~cnts ll9,968 ll2 ,616 8,762 121.378 117' 153 (~.215) (J. 5)
Reserves Increase (Decreoi~l!) 20) ,1.07 i 31 ,4~! (102,2(10) 29 r i 81 175.>7! lH,l~ s~•· 1 Transfers to (f rnm) : l Gener~l F'und -. (7.81400)
Total 535. )l~ 6211,.~17 Tl ?. I 0011) '12 ,917 ·-b~:-~~2 .21.f75 J.s
EXPENDITURES BY PROGR~
Employee Benefit$ 41,758 31 '566 10,200 ~1.736 ~],!;]' S,~,3 IJ,' I
Administration & Genera1 16,7?.9 60,661 745 ~I ,llO~ 33,7.\l (27,"S) (~5.2}
Mat~rl~!s Recovery 3,,,-'it.l ,,,,~0
Disposnl Area:
Operation & Halnt~~ince 11iO.S47 n7,1tl3 l,,£09 257,022 ~~.5C'I (SO,S 14) (1'. 7)
Construct len ~2. !03 SllOOO 5~9~4 WI. 94" tz 1 ooo (I~ I '~1t -aHt totol 24l,l3f 380,866 81;498 -4,2,3W jlh 1'61 (hc,~30
EXPENDITURES BV OBJECT ~
Employ~e Services 98,306 11.3,210 13,554 \26.76~ !5,.St0 3Z. 7~6 zs.a
Profess iona I Services 40,700 50,000 25,944 7$.9~.; H ,9lt0 (18,00it) (23.7)
Techn i c.<~l Scrvlccs 4,057 1 p 100 . '· 100 8,7sa 7,688 6S8.,
Supplies 685 2,4~0 2,~50 ~.200 1,750 7Lit
Materials ~~967 :~5,500 7,09S 62 .5~.5 85.~00 2l,30S 37.1
Equipment 76,292 115,100 1,375 1 )6,47) l3,690 002,585) {88.0)
Uenerll Expense 4,n3o ),SCO ),500 ;.soo
Special Expense-JPA 11,900 1+0,000 !tO,OOO 7, ~·!to c:u ~060) (80.2)
Contract Cbnstructlon i3t530 33.530 (1) 530) { 100.0}
Total $ 2lt1 '137 $ 360,Sb0 $'' ~62,351 ~· 341,668 soio:?;so}-{Z~. 1 )' $'1.1{98 ..
.....__.......;.. _________ -:--_ 1976..,79 ANNUAl BlVGET ----~-----~----263
•
• • --, ... · CITYOFPALOALTO
f'UDLI C ~IORKS OEPARniEtn
REFUSE
. Actual Adopted Changes Adjusted Propo~. ed increase
.&!IT!.!Qf( I ZEO POSt T I OHS 1976.:-IZ. 1977-78 To Dat-e 1977-78 l978·79 (Decrt>asel.
Assistant Engineer 1. L { l . )
' Associate Englnf.er 1. l.
Heavy Equipment Operator 2, 2. 2. 2.
Heavy Equ t pment Operu tor -lead L L 1. L
R<>.fllse Dlspo:;al A::.tendant 2. 2. 2. 2.5 .5 _ _.... .. _,.. -
TOTAL REGULAR POS! T I ow;
-~~----5. 6. 6. 6.5 1 s
TEMPORARY AND OVERTIME __ ,._ .
! Tempo ra r·y 1.2 L2 • i
Overtime .2 ~11 . 11 .35 .2
TOTAL TEMPORARY & OVERTIME .2 • 15 . I;. 1. ss l.lf
TOTAL P~RS~V~l 5.2 6. '5 6. 15 8.05 1.9
ALLOCATION BY ( S~!JJ?ROGRAM
Ernployae BP 1eflts .a .96 .96 1.0~ .08
Admlnlstratlon & General .8~ • 8lt .86 .02
Disposal Operation 4.11 lt.35 "'· 35 ~.95 .6
M.::l.terlal Resource Recovery 1.2 1.2 .....
TOTAL PERSON YEARS 5.2 6.15 6. 15 8.05 1.9
EMPLOYEE SERVICES $98,305 $113,210 $13,55't $126,764 $159,510 $32,746
AVEnAGE COST/PERSON YEAR $18,9011 $ 18~~08 $ 2,203 -.... --~-$ 20.612 $ 19,815 $ (797)
"'----------·----··-1978 .. 79 ANNUAL BUDGET----, 264
CITY Of f'AlO A. TO \ I'L.ANH I NG ANI C~ lTV EMY I ROHHrENT OlPAATHfHT SUHAA~Y
Ac tua J . Adoptt~d Changes f:ijustf!d Pr~s«*41 ln-creua hn;ent
EXPENDITURES ftY OIVISlON 1976-77 t9ZZ:l! To Pilte l'77:J.! .Jj1_8~~ .~.trel!u} Cha!]!! -~,_, __
Planning Division $1152,551 $45S,81i7 $59,884 $515J731 $ 428,~21 $ ( ~. ! 3 l 0 ) ( l ' . 8 ) t Transportation Division 19{),282 192,208 19,998 212,206 ;~:.2.1567 ).(! ' 361 4.,
lnspec.tional Service~ OJvl1lon J.J..I. i81 a_Z."]_2i ta~ ~H-1-TOTAL EXPENDITURES .... ,42 t 83 3 · ·64e:oss ~-79' 882 727 ~937 -9i3:e6s 195,732 2 .9
EXPENDITURES BY OBJECT
Emp ]Qyee Ser,;rc;;s---~311. 377 41~,!"i55 ~8,681 463,236 722.370 259113-4 "·' Professicn~l Services 91.?.56 103~815 11~301 '115, 116 43,815 ( Jls· }0} ) ( 6l. 9)
Techn ica I Services 23,653 I I , 150 ll $ 150 l4p350 3,200 .<3. 7
Supplies 121550 21 'l 05 21 ~ f05 24,830 3i725 l'7. 7
Equipment Purchase & Rent 9)091 12~2SO 12,2SO 1~,62~ 3 ,37.\f 27.5
General E~(pens~ 7,267 6,530 61530 10;350 3,820 51.5
Spec!ar Expenses -6],63~ 7A 1 650 _li~ 98 2 550 _92 t330 C1l?2Q) ( i> ·lL
TOTAL EXPENDITURES b~2-:B"33 6"48 ~os5 79, 2 7!.7 ,937 923,669 l95,732 -rr., i Services fr•;)m Other DepartMents 65.J3~ 552.~~ 2,£57 58,247 101,807 ~~ 560 -H{-·;
I ' TOTAL COSTS ~,571 703,6'15 82,539' 7S6, tS~ 1:oi5,476 ~39,292 30
FINANCING
Department Revenue 46,437 51 .2~5 4~350-56,205 260,895 20it,690 364.2
Prior Year Encumbrances 49,095 16,561 16~561 ( 16' 56 T) (100 .0)
General Revenue -~-~~:~~t 652 1 3~0 61 2028 ffi74l8 764 581 51 i t63 7.2
TOTAL COSTS "$703 ,g 5 . $8'2,539 s1 .m $·~02~ $ 239,292 30.4%
------------------1978·79 ANNUAl. M.OGET-
• •
-•-r-~~---------------------~----: • -------CITY OF P,1LOALTO ------------------
PLANt! lNG AUO COMMUNITY ENVIRONttENT DEPAR.TMEUT
PLAHNING DIVISION
J;J78·}~ PRQGRt,H MID SERVIC~_J:.EVEl-E~.pend1 tures of $l11D,921 ~re recommend,ed for the 1978"79 fiscal year. Thls
J s a dec rea~ from the current year. The decre<o~se In due prl mor lly to theJ fa~t that the. ent 1 re c;os t
of Uw three-year 11 piggyback 11 contract: \'lith the Sonta Clara Cct.mty Uousfng Authority Is fncludeL. In the i977-78
budget and Is therefore not rn ths 197C-79 budget. Durfng the current year, the zoning ordfn~nce text and the
first update of the Comprehensive Pian were completed. In 1978-79 regu)ar staff has baen Increased by .25
person years to adrn!nlster the Houslr.g and Community Development pro(:ram. Thfs ~'1111 penolt the reduction of
$10~000 in professional services that was formerly budgeted for the Corrrnunity De·1eloprnent program, 1-\ddit:lonally,
Transportation w!l I become a separate division wltl1ln the department.
PURPOSE/GOAL-To coordinate Pla111lng Division actlvitles and responsibilities while effectively meeting the
needs of City Councl1~ Planning C~•mm!sslon and Managern~nt.
DESCRiPTION-The Administration Gnd General subprogram dlrect5 the work of the PlannJn~ Olvlslo:l which focuses
primarily on the developmeni and lmplemcntatlon of the Comprehensive Plan. Typtcal actlvJtles fnclud~t the
.admlnis:t.ratbn of the Transportation IHv!sfon and coordination of the housing and development MOnttor.lng
program. Slg"tflcant ac.compllshments durfng the C'Jrrent year Include the lmp1*'ment.atron of <lin empJoyee
development program and the completion of the first update of the Comprehensive Plan.
18~~1s recommended for the ~978-79 fiscal year. This Is a decrease $(6,642) from the current year due tt\
the red:strlbutlon .pf overtime among the suppn:)grarns. Plans for next year include continuing the CO!TVrn.inh.y
Oeve 1 opmen t program and the employee deve! opmen t !> rog ram.
OBJECTIVES
~o train dep&rtm~nt employees to acquire skills necessary to perform other jobs In the Pl&nnlng Department.
2. To expand skl11s on how to deal e=ffectlvely with varTous pubHc groups.
3. To train addttional secretarl&l ~taff to operat~ the rr~g card machines.
~-To train several department personnel on fundamentals of computer programming and modeling.
5. To learn nm~ techniques In graphic and cartographic presentations •.
1978·79 ANNUAL BUDGET--------------2€0
/---------------~CITY Of MOAUO
/ PlAHH It~ AMI COMHUN ITY EM¥ I ROHHI:MT U:PMTHi:NT
( 'lAMMING DIVISIIN
ADM I HI ST~AT I Otl .A.UO GENERAL
. PERFO~MANCE M~
% of departme.nt employees '"•ho
~cquire skills necessary to
perform other jobs tn th~
Plarnlng Dapartment
% of secretarial staff trained
to operate the rna~ card
machine
%of employees \•lho particlpat.o
ln the employee developntent
plan
Actual Acti.:2.l
)91!!.::1~ llZ!:ll
TMtc t
lJZl-1! .
SERVICE LEVEl. CHANGE w A de.cr~asu $(,.6~2) ~s rC~~cOii1lMnd6d f11r 1,71-75. Thh eocr~ue ls &.... to tM
redistriLution of-overtime arnong an the suhprg:graMS. For 1971-7' ~Q ciuu~.g• fl'l soart~lc. le¥el h Mtlclf)•tM.
-----~-----------1971·79 ANNUAL BUDGET ----------~---267 • •
• . ,-----------------CITY Of PALO ALTO _______ __;... ______ __
ADM It! I STR.~T IOU AllO GENERAL
EXPJJlO I TURE SUt\MARY --·-·--
Er:-p loyee Services
Professional Services
Technical Services
Supplies
Equipment Purchase. & Hent
General £xpens.o
Spe:cial Expenses
Total Expend I tun~s
EXPENDITURE ANALYSIS
Pll\tlU I NG AUD COHHUU J TY EUV I RONMEUT DEPARTi\EUT
PLAWIING DIVISIO~f
Actual Adjusted Proposed
JJ76-I?. 12}7-78 1978-79
$57t423 $59,618 $52,546
37'2
2,989 l ~ 300 i, 300
3,940 /,205 6~8SO
9,002 11 » 950 12p740
3,965 3,235 3,050
;, \5.53 r: 6SO ~2..I. 83-Q. --,---~ ___,...~
$82 ,21&) $88,958 $82,316
fmployee Services -~$52 1 5~ Is recommended for stuffing thin subprogr~m.
Increase.
(Dll!creas.e)
$(7,072)
( 355)
790
( 185)
180
$(£,642)
iechnlcal Services-$l,300 Is recoornended to provldc the follo.-ling: $100 for advertlslng and publishing
unanticipated projects; $500 for mag cQrd training for new secret3ries and manage:~~nt traJnlng for Division
personnel; $700 Is for office machinery malnt:en~nce.
Suppll es -~850. ls recorrmended for the foll&lng: $2~700 f~r stationery; $1,850 for library supp1 tes;
$300 for publJcationsj $2,000 for miscellaneous operating supplies.
Equfp~nt ~un;hase & Rent -gJ.~~~~O Is recommended for the following: $1 ~ ~420 ts for equipment. rental; the remainder IS tor equipment p 1 ~.
General Expense-lh922. Is rec011";(00nded for the follo.-~fng~ $1~000 ts for iiabllity Insurance; $~50 15 for City
memberships; $1,600 Is for travel ,?cOd meet,ngs.
Spec i a\ Expense -$5.830 ls recOfi'ITil'.:mded to prov t de fr-r workshop attendance of Al\t mentbers.
·---------------1976-79 ANNUAl BUOGEl' ---------·------
---------------ClYVOfMOA.10 ------------------...
.
:·(/ ftlA*lNG ANI C..._ITY £WIMINNT NPMTH£NT
• Pl~t~ IIVISION
l
PU/\FOSUCOAL-To ass~ln~ th~t tht. City hii~ a Comprehensive Pi~n which ~ccuratoly refieeh c~rrtA"t thy P-tt.oniFtt
po!lcy.
DESCRIPTiO!~-The CompreiH'lMlve ~hm ~lofbprogrMl is responsible for tne developMnt an~ Ja1pl~to.tf~ &f tl'l~&
City!s Corr•preh~ns!ve Plan. Typical ~ctlvltles Jnclwie the revle.,.l of the Plan IM ll;+tt sf ~~i~ ptlyld~~l.
snc.;ii:il and ~:wirornnental factors. li~urlng 197l-78,a slgnlfl<-;ant accOI!lliplhhfftter~t was the first ~ita •f tM '1an.
$!2g4l6 ls recom11ended for-the l97S-79 fiscal y~ar. This ~s f'n Jnc:r~ase of $! ,3S::i over the current year.
1'37 -79 the Comprehensive Plan 1'>'111 hs updat~d again. The staff wn~ nc,ld public hearhlt'i vand rK~nd
revisions of the Plan to the Planning Commission. ·
OBJf.CTIVE$
--l.-Torev i el'>' the Comprenens I ve. PI an ~nd revIse as needed.
2. To identify imp!~rr~ntnt:ion possibl11tles for spec:lfic progr.ims In the updated Plan.
In
COMPREHENSIVE:: PLAN
PERFOR~~UCE MEASURES
Complete annuQl update by Aprtl lj 1979
Aetual
121~'"75
Actual
1975~7i
Actulil
1976-77
Target
J!jl7-78
Target
Q9?1"'71
1
SERVICE LEVEL CHANGE-An Increase of $1.195 h recOIIMiended for 1978-79. lhe Increase reflech the a4dldo~
of .10 person years requtred to u,-ate th• Plaft. No change In service Javel Is anticipated for 1571-79.
1971·79 ANHlK IU)GET ------------·-269 • •
~-
I
f
CITY OF I'ALO AlTO-,-------·-----~---~
PLNHI IHG ,'\UD COiiHUIHTY .DlY UlOW.iENT DEPI\~TMENT
COHPREIIENS I VE PLAH
J EX?ElltH TUR.E SUilKJ\RY
E~ployee Services
Professior1! Service$
Technical Servrces
Supp 1 i t:.~S
Gener-a I Expen~e
Total Expenditures
EXPEIW I TURE ;\tlt~.LYS IS
Pl..l\tiNIUG OlV!SI,Oit
Actual Adjusted
1976-]J_ 1977-78 _,
$22,1!1} $ 9)701
2,660
l5p076 100
2,820 l r 170
B2 50 -----
$43,056 $lJ ~021.
Proposed
19782' 79 -·
$11 '266
!00
1,000
50 ...... ~·~-
$~2,4i6
Employee Services .:-$ll,2G6 is rec.;D~"1l00ndert for stqffl~ thh subpyogr~!Jl,
Increase
J.Oecre~se)
$1 ~ 565
. l!.70) . ... r c
$1 ,395
Technical S~rvlces -$100 ls recO!Tl11cndtid for advcrttsing the. Comprehens{Ye r1c:111 upt~"t\nf) he·:,rln~$1,
Supp1 ies -g,ooo. rs re<.:c.'1rnended for the follo.1tng: $2~0 for stat:fonery; $400 for Jtbr~ry &upplle~; $~50: fQT .'
plib ll Ccitt i ens; $200 for mi s ce! 1 aneou$ supp 1 f es.
General Expense -.UQ. 1 s recomn~nded for-t rave 1 and ~et I ngs.
DEVElOPHEtiT llON JTOR BIG SUBPROGRAM .
··-·~"' .. •o~ ,... • aaw;ou:
PURPOSE/GOAL -Ttl ensu1·e that pub11c: .~;.d private develop~nts comply ~lith the Comprehensive Plan whHe~ httvlng
mlnlrnat ~rse effect on the envfrot~nt. and while enhancing the e~~rehlt6etura1 and environmental c.haracter of
the corrmun i ty. ·
OEStRIPTIOU-The Oovelopment Honftortng subprogram Is responsible far proceutng the dev~oopmerlt applications
received by the Plannlno Oivlslon. Typical activities lncluda ~:,ovldfna the Planning r~~nlon and Ctty
Council \vith data needed to make declsfons on rezoning requests and granting use permits, Slgnlflc:cnt
ac:compl Tshments during tha current year Include the fntr()duction of a new forrnat for publ fc hearing notices and
the standardization of the staff report format.
--~----·-~--~-----1978-79 ANNUAL BUDGET --~----~n-·~----------2]0
.-.-----------...,.._ ___ CITY OFM.OA.lO ------~---------
ftl.AM!tt* ANI CI!MfiiMITY £Wl ... N'f MPMTMlNT
'lANHINC tJYfSI~
$95,653 ls: r~c~ndad for tile 1978~79 f!sc•l yur, Thfs i~ an !Rtr~ue of $H.JI5. Plan:~ for 1'78-7' lnc:ltick
th-;·T;-p·i •~nu t l on of th s ~~ :zoning onfl n~.C·1,
OBJ£CTIVES
-L-To~pfO\;!de the Plannint Coo•lss!oo c:nc! City Col.+<"'!cll with h'·a ~ft.e tQ INks ~h~IIM M re~onint r~U!.
J, To rnake decisions on 'v'&rli.1nceg 1-lhlch ~re '()('lSJr;tf~t '!"'ith tl'-,. splrlt Al'l.fil lnt::~t i'1r tho l!OOJA-t .r·t!J~Sl'Kfil and
pol Icy of th6 City Council .
. S. To ensure th~t new con:Hrw;tio1.· provides acc.uslb!llty fur the phy:o~i...:&i handlca~.
6. To ~tssess th~ e:nvlronmanul si9rdflcilnce of all projects.
]. To publish revlsed outHnes of procedur~s for aH ap~tlfcatlons.
• wn-"!9 MHK aoc..a -----~---------..--271 •
• /.-·----·-----~------CITY OF PALO ALTO--------·
( PLAUHHIG. NW COHMuti! T'f EHY I ROW1EtH Df:PAf\TMEUT
OEVELOP'!·1ENT tiOtiiTORIUG
PERFORHAHCE MEASURES
Number of architectural desi9n revleH~
tlumber of etwlronmcnta1 lrr·pnct rcvle·,,•s
Humber of subdivisions processed
Number of ml~cel laneous let divisions
Number of variances ccnsldercd
Number of use permlts considered
Number of s r te and design rev f el·i:>
!lumber of zone chan9es processed
tlumber of applications fer ~.:se permits anJ
variances opp~aled
llumbe r of above nppea 1 s 1 n \'t'h i ch dec Is ron
of Zoning Administrator Is upheld
*Provlded new zcnlng ordinance Is In effect
by July 1, 1978
Pl~NNIHG DIVISION
Actual
.!.97~-75
217
120
[It
37
23
7
20
Actual
_1}75-76
277
83
9
27
55
23
7
12
2
Actual
J:J.l!r.ll
313
100
10
li2
78
30
10
27
Target
1977-78
350
100
7
25
70
30
~2
20
2.
2
Target
JilB-li
350
100
7
25
lOO*
4s~l;
i2
20*
2
2
SERVICE LEVEL CHANCE" An lf1craas:.e of $1;,235 Is recon~t~end~ for 1978-79. Thh rnereast!l r1flects priilf4rl1y
·addiUonal person years to provide staffing for lncreased worklotd resulting from the adoption of 8 new
zoning ordinance.
--------1979·79 ANNUAL BUDGET--------------------
.
I
I
I
.-------------------CfTY Otf MOA.UO --·---------·-~----
DEVHOP~HT t+OH nofUHG
EX~END I TUIU S~-~P.Y __
Employee SerYices
Technicnl Services
Supp II es
Equlpment Purchas~ & Rent
General Expense
Special Exper ~s
Tot•l Expenditures
EXPENDITU~E ANALYSIS
P'l.N*tNG ~ tatHJ$UT'f EHYfk~tfT fivaART~MT
P~ING DIViSI~
Actual .4.djus ted Pr~c:;ed
·' ,76-77 j 977-7~ .!1Z.ll:l.L.
$i'4 ( 2!)£ $fx1 ,283 S:t<J,079
! '42l ;.050 3,l00
l ,865 i, 775 2 j I 15
SJ
43.7 3~-0 300
~ _ _. ...... ,..._.... .......... _, ___ "''
... -·-·--
$78,0~9 $;~.~6S $'5~/03
Ernp!oyee.Serv!ces·~·.:-j90.&1J! Is recata..'Hted for staffl"!! tAls ,lM;pr~nw.
IMrus.a
{~.!..~.!&
$ 9,~5
l r iS<)
3~
( {.())
---~--·
$lt,23)
Tec.hrdc•l Services~ $]Jf~~ Itt rec~ndM to provld.G t~~ foll~Jin<J: $2,700 to ~$'Jer th¢ ~;-MU of advortlsfRQ
~one ch~nges; $500 for clau~s for ll~ st:df 1)-erSO!"'<$ ~~~ !gned to this. s~prQiilr!i«<.
Supplies -$2,125 Is rec~nde4 for the fol iowlng: $1,000 fer .t~-UtfOMry~ $525 f~r llfltrary ~Htn& ·~
for books and pub 11 c .. t i en~.
Generill Expense-$300 Is reconwunded for the fo~lowJng: $100 Is for _,.arsht, !n the Mladc.M htttlhtte of
Planners~ end $200for trav•l M\~ Metln$Ji.
SP[C lAl S'T!tllS SU8f!!!i5.W,
PURPOSE/GOAL~ To ensure that t~~ City Council~ PJ~Int C~lssloa, AA8. City ~r~ ~ otAer de,art~tl
Obtatn acccr&ta,~th~ly an.lll C(ftplete fRforMth .. a.wf r'fbCt!_,.fti~MtJons fer Mjef" Sher~-rf!A90 ,.... ....
OESCRIPTIOH-Th6 Spedal Stu41es s~*'ro,r• h resjiOftslble fO{' sl!!ort-term &tudles ~~ted by t&ws City ~JI,
Phnnt ng Ct.)()YIIJ 55 r 00, cIty ~'tanager' aM other eo,art-.,u 4nd for !II(U liSt hl! «~rtll!illlfttS MUh &N"'8JKts. ·rv.lca1
21ctlvltles fndude updatlng C~s~s data and c0ft.4htctfng spedal sttidl~u .such as revuw a-f dMl ~lta1 lmpr-ea~taMutt
Progr1m. sr~1lftcant acc~)lshMcnts 4~rlnt 1'77-71 lnclu4e revision of t~ EIR proc.ewres, 4evel.,.ent ef a
preservltlon booklet, ind eUMIIshMent of so1a,.. 9UI4e11nes.
-------1978·79 ~ BU)GET ---~--------------• •
• •
PU\HN tuG AHD COtHHf liY EtiV I ROtiiEilT OEPAATHEHT
PlAN~HN!l 0 fV IS IOH (
----------CITY OF rALOAlTO ·
I _$8 4_. 045 is recommended for the 1978-79 f lsca l year. This Is a decrease $ ( 26,388) from ! he e<lf reo t yo a r. The
decrease is cau5ed by the use of a portion of~ regular ste-ff persort to nJrd11lst~; the Co.Tinunlty Devetoprnent
pror;ram r&ther than the use of outside consulting servic:s-s. In 1978-79 rw..; HUD regulations wlll requ~re
Increased citizen p3rtldpatlon in tht!. Co:rmunlty Development pro~1ram, This will requlrt> Increased st>lfflr,g to
meet wt th various c lt t zen groups.
OOJECTIV£S
T. To •:pdate land use, popu)at!on~ employ~nt. and llowslna data anr.LL~lly) uti Htinn lS;75 Ce.mnJs DatiL
2. To conclude '<'I!Ork on an El CamJno Real urban destgn '3tudy authoriled by COJJncH a$ a special project.
3. To implement the Baylands m!ster plan.
·it. To plan for use of tne ~n property"
SPECIAL STUDIES
PERFOR~NCE MEASURES
~~·
% of lan~ U$e Cen~us data updated
annual ty
% of appropriate data on popu1atloo
employment, and housing updated
annually
Conclusion of work on the El Camino
Real urban design study
Actual
'~?4 ... 7~.
kt~aJ
lU2-Z6
Actual
Jji6-77
Targtt
illZ.:1!
i'arget
J21!:.11
100l
lOOl
.SE~VICE LEVEL CHANGE-A decrease $(26.388) fs _rec~oded for l97~79. This rciults prl~rtly from the use af
a port¥on of a regu!er staff person to ad•Jnlster the C~nlty Cev~lopment Progra. rathar than the use of
outsTd~ consulting servfce~. In addition, a Mstor~-cal bulld1~ survfiy project ~onducte-4 during 1977 .. 78 wt11
not be repeeted.
~-----·----------CITY OF PAlOAtTO ---------------
PlAMUWC AAfJ C~UTY t»V I ROMMEtiT DEPM11\UH
SPECIAL STUDIES
£X PEND I TURE SUHMAIW
Employee Services
Prcfe5s!onal S~1rv!ces
Technical Services
Supplies
General Expense
Special Expneses
Total Expenditures
EXPENDITURE ANALYSJS
Pl.A¥~1HG fHVISI~
Act~al ,AdJusted
J!J76:..U. 19'17~78 __
$ 6i! ~63t $ ll t022
36 I 7Bli l6,56l
580 3r750
2,9t6 6.900
35 300
--·--· 9 qoo ~--<:!.J..;:....::.-
$1011 ~ 952 $108,433
ftroposed
l978~7G ---·JJ.--
$75)32~
2, 150
8,300
~OG _ _.._..._._.
$86' 17~
Employee ServlCes-=-17.5 1 32'!_ r s rec~ndeJ L,· s taff1 ng this subprograoflL
I A-Creau
\~croau}
~ ~' 302 ..
0615, l)
( l '~'J)
l. ~00
100
( q 0 00 i ,__._.t.-LZ-~ .....
$(22,15,)
Technical Services ~ i2.~.~5..Q. Is recOfrlfMnded for the follCkling: $l,l00 ls for publl,hl~ req~lred noticas en
Community Development hearings, and the Design Awards progr·M;
In computer and graphic techniques.
$1 ,·&OQ Is for ~cn,4Her us~; $~ h f~r tr& J n I A§
Suppltes ~ ]8,300 Is recommended for the followlng: $200 for offfce st~tJooery; $2,500 for ~totr~y ~
nbr.ary supplies; $600 for purchase of taxable sale!~ datii; $5,000 for •iscetlaneetZ5 o,&r3tlnt •"P9Hin.
General Expense ~~~Is reco"~nd~d for travel •nd Meetings.
IHTERGOVER~EIHAL COOJ\0 I MATt o.l SUUI'.IGAAH --...o:-=--..-..-,.,... •w~,
PURPOSE/GOAL-To assist tn th1 d~ava1orlfflent and coonUnatlon of fe4era1. t:t•te, r•tlonat, wwl ••reviOMi
pol lcle:;, proyrus and !egl1latlon retatJng to leuef w1e aMI co~utr¥athm.
DESCRIPTION-The lntergoverl'l4'Mnta1 Coordlru:tton subprograaa cooporata~ with Mlt}hltorff!4 ~l•s Mel hl._r
llevels of governme;'t to solve mutual planning proble~ through cooperattve eff$rts. T~Jcai activities IR«twda
participation I.Jil the school dl,;trlc;t's disposition c~ttteo, participation on the StMfMili lfal"" c-lttMo
and revtev-1 of the County 1 :s housing task fore~ report. Stgnlflc:ant acttvttl•' in thf. e~Jrrsnt ye&r t~c.ht4e tiM
revision of Palo Alto1~ urban servlc~ erea and annexations In thA Baylen~s,
---------1978~79 ANNUAl BUDGH ---, • •
• • -------------------CITY OF PAtOAUO ------~_,_....__, _______ _
Pl.Ailtl I tiG AtlO COHHml I TY EHV I ROUMt:tiT DEPAR.HI£tiT
Pl.l\tHI f NG 0 i V I S I ON
$16,766 Is recommended for the 1978-79 fiscDl yoar. This ls a decrease $(2f086) from th~ current y~~t.r. Jn
T978..:79 contlrtuf.Jd effcwt t-Jill be: made to pnrtlcipate ln such activities as the Stanford U~lscln Co;miltl:.'.c,
the ABAG··MTC Corridor st;Jdy and the re£llon~1 cnvlronlli<Jntr.1 mannge>mcnt (20!3) p1nn.
OSJF.CT!VES
T:--To rnaTr1"taln i lafson l~lth tile P~lo Aho UnH!ed School District.
2. To maintain llalson vdth Stanford Unlverslty relative to projects '.'ihtch may linp~ct Stanford.
3. To assist In the development of subr~gronal agreements that are mutually b~neflcfal to the p~rtles involved.
~. To obtain t:ounty acceptance of Palo Alto recommendations on land deveto!)rnent proposals tn Palo Alto 1 s urban
servIce an~ a.
~. To facilitate annexation of unincorporated areas in PQio Alto's urbun service area to Palo Altc.
6. To participate In and rcmatn informed about pcttc~, recomncndations of ABAG, BCOC. BAAPCD, HidpEnln,ufa
Regional Park D~strtct, other regJonal agencies and Con Mateo County that affect Palo Alto.
I UTERGOVERNHENTAL COORD I tlA'T I ON
PERFORMANCE MEASURES -----·~~---------
Number of Legislative Reviews
N.urnbeo.r of I terns r~ferred to Stanford
Number of meetings with PAUSD
%of p1annlng bills supported by the
City that become law
Number of closed school sites used
cntlre1y or ln :"~art for hous1ng
land bank or City parks
Actual Actual
1971t-75 1975·7~
33 ~~
203
Ac.tua1 Target Tlrg~t
1976-77 1977-78 1978-79
9 10 15
172 200 200
lv
So%
2
SEP.VICE LEVEL CHANGE - A dacre~se $(2,086) Is rcconvnend~cl for 1978 .. 7~L This de~rease Is du~ to the rca1JOt:atioo
of personnel to reflect more accurately personnel utltizutlon. Current serv!ce level will ba ma1nulned fn
1978-79.
"--·--·----------1978-79 ANNUAL DUDGET ~--------------716
....------------------CITY OF P.4lOAtTO ----------------
PtAHt~ HIG Atffi COHWJtiiTV £W! P.Of'U1EUT D~PARTHEHT
PLA~ING DIVISIO~
I HTE"GOVERHME~lTAL COORD I NAT l ON Actunl Adjusted Proposed !nero au EXPfJlO I TURE SUI'IMARY J:ill::..?..l 1.277-Z§__ ~ (Decre4se) -___ ;-..-__ . ..._ _____
Employee Services $1.\, 5!lO $1"! ~ 802 $15~766 $1~036
Supplies ]00 6)0 50
Genera1 Expense ll ~_)QQ ·-·~Jo.Q.
Total Expenditures $8,551 $18,802 $16,716 $2 ,Oif.
EXPENDITURE ANALYSIS
·EmplOyee Serv'lces-"$12~76!_" rs recOMtteoded for st~fft11g this su~rogr~1.
Supplies -$650 is rec.c:>rnmerwJed for th~ fol iowh~~! $150 fnr stAtionery; $500 for -'l!!§celia.Moot ~ratloo
supplies. -
General F.xpense -ll,OO ~ s recommended for tra'i.t'll and me~t t ngs.
HOUSING. SUBPROGRAM
PURPOSE/GOAL-To assure that housJng opportunities for people of low Md MOdenate JncOiil!ie contJ"IH tQ a.e
avariab"Tetn Palo At to.
DESCRIPnON -The Housing ~ubprograRt lmple~Mnts the policies ami p1·ogru.s of the hotHin1 s•ctlon of tM
Comprehe.r.s I ve Plan~ focus ll19 on po 11 c t es \!!nil! protrM!s re hted to 1c:w-aoderau f ncOIIM hws J ~· Typl c•l a.t..:.t h l tJ es
include monitoring the vacancy rate of apartment houslng and obtaining the provision of a.loww.arket·prlce4
units in nev1 houstng developments w!th 10 ooJts or more. A slgntfieMt &ccMp.JhhMnt In lS77-71 was tne
analysis of the suitability of of monetary payments h lieu of provldfny bef0t11·Nr~;et \M'Iltlo
)44,923 Is recommended fo•· the 1'76-79 fiscal ye•r. This ls ~ reduction $(66,572} from the cwrrent yetr be~.w••
the entire cost of the three-year "pfggybttck11 contract 1s lnclu~d ln the 1977-78 budg•t 11'\Y Is tharafors !'Mit
In the 1978-79 budget. In 1978-79 the staff wll) adMinlster the contract.
-----1978-/9 ANNUAL BUDGET------~--------· • 277
• --------------·--CITY OF PALO ALTO----------------
PLAWIIIIG /\tiD C OHHUtll TV ,E.NV lROtiHEUT OEPAr\THEin
PLMHII riG 0 IV IS I Oil
OfJ.JECT! VES
rfOn:.onTtoo· the VLICilncy rate. and !HM construct l on of rent~) ap.anrn~=nt holls 1 ng oncl th~ convet~d on a f r~n t~ l
apartment housing to comrnunlt'l housing.
2. To monitor the sUHlls of land available for resiJcntial davolopment.
3. To faci l l t~~te de'leloprnt'lnt of Lytton Gardens II for hous!n~1 for paopl~ of low and limderate tncom.e.
4. To agsf.:;t the Santa Clar<l County Houslng Author1ty in operattna the "llou-:ftjg Assistance Payment Prc;lgram
Exl~ning Houslng 11 in Palo Alto.
S. T<7f obtain the provision of belo..t·market-prlced unlts or In-lieu pDyrnents In all new housing developments iJf
10 units or more.
6. To adrnlnhter the contract with the Palo Alto dousing Corporation to provlr.!e r,on~ultlng service~ en hou~llng.
7. To.prepare a Housing Anf~tance Plan ns requ'trcd ln the Comunlty Developwcnt Block Grant Ap~lic:atton.
8. To provide fr:form~;.tlon to the cornnmr.lty on local, regional,. state~ and federal housing plans.
~------------1978·79 ANNUAlllUDGET ---------·
----------------CITY Of PALOAUO --
PLAMNIOO AMI tWMIITi ENVIROHM£NT t£PAATKEHT
PLAUNJNG ~IVISJ~
HOUS lNG
PERFORHA~E MEASURES ------·
Number of sites acquired fer land b~nk
Hur1~ber of Section 8 and S•c:tlon 23 iOW'
modera tW! I e•ses in non-s~s r ~I .:ufl ~
existing housing
~lumb~r of to.'/~ moderate ~nd be low-Nrk•t
units appr<wed (new construction)
~hJmber of low-moderate and below~market 1.1ni t5
camp 1 e Led ( nev~ construct ton)
.% of privately-provided below-market units
Act."'al
.!174:75
~
(est.)
307
71t
(avfl\.)
19
7
tD.5~
HI
(avt.)
156
10
JOt
Tat· tNt
lW.:l!
Tarf,it
!~Z~:Z1
10
SF.RV!CE LEVEL CHANGE·· A de~rease $(66,572) Is rocetRMend.&d for 1!}78-79. This dec::rea1e results o~z the entlre cost
of the "piggyback 11 '-contrac.t ls tndud'"'d J,n the 1977n7~ but!get. Service hweh in 1'71-~ will r8MIIn the sMile •
.........____ ___________ --~---1978·79 AHNUt..IOOGET __ ,__ ____ _
• • '}]9
., ~ . . . ... . ... _ . . . -. . :.· . . -. _... ' ' ~ . .. ... : . . ; : .. ~ --. ~. · .. -.· ... \ . ' . '. ' .... ',' . •' ' ~· .. ·. -.. · '.. .... .. : . ~ ,.. -.
•
~--~---------· ---·--CHV Of PAlOALIO -· _______ __;_ ______ ""'·
(
: PLAIIIII fiG AIID COM11UIU TV EIIV I ROIIMEIIT DEPARTMEIIT
liOL!SfHG
r EXPEIIf) I TURE SUt!HARY
PLAN~ING DIVISION
Actual Adjusted Proposed fncrease
'976-77 J1]7-]Q_
I
I
E~ployee Services
Profes3icnal Services
Techn i ca 1 Se rv I ce.s
Suppl !es
General Expense
Total Expenditures
EXPENDITURE ANAlYSIS
---
$ 5~820
ill ,1185
500
!81
5~~L
$1tB,57l
1978-79 ..... ......._ __ ~
$ 9,915 $ 9,853
100~055 33,315
400 550
505 555
620 650
lo .... ~
$111,~95 $4~,923
Employee Services .. $9,853 Is rec:ommendad for !ttaff1nl) this subprogram.
(Oecri.'la$e) .._... ....... ~-........ ..............
$( 62)
(66' ]110)
150
50
30
$ (66,572)
Professional Servlces -$33JJ2. Is recommended to continue the consuhfr1g contract \ll~th the Palo Alto
Housing Corporation and provide 1000 hours of offtce and cler~ca1 help.
Technical Services-$550 :s recommended for thE:~ foliOt.-Jlng: $~00 to pltiy for advarthtng sale and re$a~e of
housing units under the City's prJvately~provJded bel~-markat program; $150 for ttain1ng.
Supplies -· $555 Is recoovnended for the followJng: $150 for stationery; $105 for 1 fbrary supplies; $100 for
pub l ! cat h:ins;$200 for ml se" 11 aneous operatIng supp 1 i es.
General Expense .-j650 is recom-oonded for the fullOtJJng: $~50 for the subscription to the •·musing and
Development Reporte;:rt;" a federal resource document; $200 for travel and rneGtlngs.
-----------------197Sw79 ANNUALDUOGET --------
-----------------------,----~-------~
( C HY OF PALO ALTO ~ PLAia!~ UG AtiO CO~\MUN I TY EUV I ROHHEtiT DEP.I\RTMENT
PLAUNIIIG DIVISION
Actual. Adopted Chnnges Adjusted Proposed Increase Percent
EXPEND I TURE~....!!.J.SUS) PBOGRMl ! 976.:IZ. J.277:.ll. To Date 1977-78 1978-79 (Decrease} Change
Employee Benefits $ 83,161 $ 83,375 $ 9, 179 $ 92,554 $-93,91f» -rT:]br ___,_
. !.0
A~~inistratlon ~General 82,243 82l55~ 6' 1103 88,958 82,3l6 (6,642) ( 7: 0)
Co;::prehc;:~:>; ve r1 an 113, OS6 ~1, fH 'I 1, 210 11 p 021 1:!,4'!6 1 j 395 1a. o
Develop~ent Monitoring }8,069 74,378 10,090 84' tl68 9St653 ~ 1 '185 13.0
S?ecia\ Stud I ·~s. 104 '952. 85,652 24,78~ 110 '!~ 33 84,045 (26,388) ( 2~.0)
I n t e r go v c nH~;,; n t o } Coordination 8, .551 l6l560 2' 2112 HJ I 802 1S,652 ( 3,15C) ( 17. 0)
H·:;us i ng 48~571 103,516 5,979 109' !195 44,923 (64 ,572) I 59. 0)
En·1i rorKl!';;nta l Control 3, 9ii8 ---~-~~"--~ ---
TOTAL EXH:.IW! TURES 452,551 1,5 5, 8JO 59,304 51~,731 428,92l (86,810) ( 17.0)
EXPENDITURES BY OBJECT
F:11plo;'ee 5a-rvices 320,096 302,212 38,683 3~0,895 343,556 ~~661 1.0
Profes~ionat Services 8 t ,-300 103j315 11 '30 1 tt1~,616 33,3'i5 (8 i) 3.0 1} ( 24.0)
Technical ServIce~. 20,566 7J600 ],600 79300 ( 300) ( lj,Q)
Supplies 1 i , 778 20,255 20,255 19, lt30 ( 825) 4.0
Equipment Purchase & Rent 9,055 11 • 950 11 '950 12,7~0 790 7.0
General Expense 5, 117 4,865 4,865 4,750 ( 115) ( 2. 0)
Special Expenses 4~639 5j6SO 9.900 _15~ 5.2.Q. 51830 -taf.~~t (!L<tt TOTAL EXPENDITURES ~52»55t Ts5.1.ifi7 59;eBlt 5l5,731 . 1128,921 ! 17.0
Services from Other Oepa r tmen ts 6,5,?~! 55, S9.Q. (il,Otl) 44 ,_§7:)_ ~4 &i ( lOS) ( .n
TOTAL COSTS 518.289 511,437 '•8 ~ 873 560~310 473)395 (86, 91 ~) ( 16.0)
F i UAI~C I tlG
Department Revenue
App H C.)t I on Fees 25,320 20,930 20,930 . 35,780 11+,850 ~ 71.0)
H; see \1 aneous 10z2.13 l7' 322. '• 2 950 22L275 2 1 565 ( , 9 ', h 1 0) 88: q ~.
35,533 38,255 4,950 lf3-205 38,3~ ( 4· •. 66f ( F.DJ
Prior Year Encumbra:oces 49,095 16~561 16,561 (~~ :3~J). p~g:8l General Revenue _433,661 473! ljl 21,362: 500t544 !~ 3 5 ..z...O 2.Q. ---
TOTAL COSTS $518,289 $511,437 $'13,873 $560,310 $lt73,395 $(86~915} ( 16.0}
1978 .. 79 ANNUAL3UOGET 281 • •
---------~----,CITY Of-PALO ALTO-,----~-........__ _ _...... _____ -..... r·
1
-titHES ~
282
---------------------------
......-----------------CITY OF PAlO ALTO----------------
Dlrector 1 Planning &
Co.mmun i ty Env i ronrr.-e11 t
Assistant Plannln9 Director
Ex~cutlve As:.istant
Management Ass[stDnt
Administrntor, Zoning
Principa. Planner
Associate Planner
Planner
Ma.p/Cha r t Ora f tspHst.m
Sscr~tary A
Secretarv B
General Clerk 8
TOTAL RfGULAR POSiTIO~S
TEMPORARY AND OVERTIHE
Temporar·y
Overt I me
TOTAl TEMPORARY & OVEnTI HE
TOTAL PE!\SOU ·YEARS
PLAII!H HG At!D COHHUtiHY friV J ROIIHEfH DEPI\RTHEHT
Ac tlla'l
1976-n_
L
l.
I.
1 •
l.
.25
2.
2.
t.
')
oh •
r. --
13.25
,)7
.3!
. 70
13.95
•
P LA IHI I UG 0 i V t S IOU
.A.dopted
).37]-78
1.
1.
. 5
l.
1.
2,
2.
1.
3.
t.
.-46
.33
• 79
15.2~
Changes
To Date
Adjusted
i 977~ 78
L
i.
1. .s
1.
1.
2.
~4.5
.46
_....:11
. 79
15.29
•
Propos~d
t9:N!,:}'9
~ :.
L
L
1.
1.
~ ••
L75
2.
1. ;.
t •
1lf.75
,lt6
• 33
• 79
15.54
Increase
Jpe.crev.,seJ..
.s
(.25)
' .25
.25
l
•
·------CITY OF Pt~LO/J.JO -------------
PlAtaH!lG t\t!D COHI-IUtl! TY EHV 1\\·::mm:HT DEPARli\EHT
Employee Benef1ts
Administration & General
Comprehensive Plan
Development Monltor;.tg
Special Studies
lntergovernment;il CoordlnatiiJn
Housing
TOTAL PERSON YEARS
--.. -·--
EMPI.OYEE SERVICES -· -
AVERAGE COST/PERSON~
tktuJJ
I976-77
2' 12
3. 5!
1. 52
J.Ol
2.26
.69
.84
$320,096
$ 22,9~6
PU,~iNH1~ DIVISION
,.. ..,,.,
(. ' .~k.
3.J2
~.25
3.89
.69
. ltl
15.29
Change~
To DoHe
$38,683
$ :.:,530
AdjuHed
_L97t:78_
2.)2
3<33
• 41
4.26
3.89
.67
15.29
$ 22,295
Propo~ed
_.!~(~~7~
2.36
3.05
• 51
4. 72
3.86
.s9
.45
15.54
$345,556
$ 22t237
lncrea$e
JD.ec!:£_asc)
• Ol;
{. ~8)
.10
.46
(. 03)
(.OS)
.04
.25
$lf,661
$ . (58)
~-----~-----------CITY OF rAlOI'J.TO -------------_.;;..,.._ ___
Pfi.AUU I NG At40 COtiHUU ITY ENV I ROHMEr IT DEPARTI,EUT
TAAttSPOrnATfOtl 011/!SlOU
l978-l2_PJ.\99!.t~M ArlfLSERVtJ!E LEVEL-fxpendftures of $222~5§7 are recCNTilJended for the 1978<l9 f!scal year.
This Is an tncrease of $10,361 over the c:.urrent yr:.:1r. fo1· next yeu t'n'O redassifh;;atlons are proposed:
The Analyst Traffic Movement to As~l~tBnt Englneerl a11d the lncurrbant Assistant Engineer to A•socfate E~~Jneer.
in additlon, two City-owned vans will be employed In a van p~ool!ng operl'ltlon to provide dally comnute travel
to and from work for City ~mployees.
ADHIHISTRATIG!~ Atto GENERAL SU8PFt0Gf1AH
PURPOSF./GOAL ~To ensure that the Transportation Division respc,nslbilltles 1 activities and assignments are
schech~Te'd7'Pursued Md executed In an effi c 1 ent and cos t~effect I ve rr,anner.
DESCRIPTION -The 1\drnlnistrat!on Md GenerD.l subproor~m ls responsible for preparat..Jnt completion, mon~torlng
and contro1 of the Dlvision•s work program 1 annual operatlnu budget and tr~nspor&~tlon-related CIP projects.
P..ddltlonally, the follOYI!ng general foup~rvJsion .:1nJ rersrmne} ndminlstr~tion r~sponsiblllties are lncl1.1ded Jn
this subprogram: elmployee evaluatlons 1 professlonal tralnin9/employ(>e development.
$18~794 Is recommended for the 1978-79 fiscal year. This Is an Increase of $1,818 over the current year.
?rojcct'ed actfvltff!s for 1978-79 include efforts to Improve communlcat:lon and coordination with other City
departments by holdll'lg ped·:ldJc inte.r-departmental met:.tlngs tc review and discuss Uil~o::~·':'~"t-;:,tion projects~
programs and &$slgnments.
OBJECTIVES
\. To prepare Operatlno and Caplt&l Improvement Program Budgets.
2. To prepare Arn'\ual and Quarterly Performance Reports.
3. lo prepare and update annual and C')uarterly Work Progra.~DS.
4. To keep status of Transport~tlon Division York Pr~Jram up to dat• •nd ~onsfstent with ~rfonMBnce reports.
5. To meet organtzatlonat anti departmental goals and objectives 1n cost-effective unner.
1978 .. 79 ANNUAL BlDGET -------------235 • •
• :, .~ • fl, "' ' '\ '·• ·,-• ~. ~ : • 1 ~ ', • , ,__ ~ ;. 11 _ • ~ ' -• ~ • ,
...-----------------CITY OF PALOAUO ----_...----------~
PL~rm lUG AUO COitHUtl iTY EtlV I rtONHEt!T OEPARTI~~IIT
AD~U IIi STRATI 0!~ AND GE~IERAI.
PEHFORMMICF. MEASURES
~-
Prepare Annual Operatfng illJdflet
Prepare Capital Improvement Budget
Prepare Annual RP-port
Prepare Quarterly Reports
Prepare Annual Work Preparation Pragr~m
Prepare Quarterly Work Preparation Progr~m
TM!ISPORTl\TIOil DIVIStoll
Actual
Y1J r1.::12.
i
l
i
4
~
4
Actuu}
J212:J.J.
/i
I
4
ActoJ~.l
J97§:.11
T"r9et
1977-78
4
}
Target
J27~.: 72.
t
l
1
4
I
4
SERVh .. E LEVEL CHANGE~ An Increase of $1816 is reco~nded for 1578-73. This Increase will be used In Employee
Services for a reallocation of clerlca: staff and 1n tccl1nical services to ~ur~ue gooJs In employee d~v~1op
ment. No change in send ce 1 eve 1 s are ant I ci pated for 1978-79,
·--------------~-1978~79 ANNUAl BUDGET--------------_.,.~
• -. .. ·~·~ 0 ··~·· .. "',·~, 0 ,.,.~ t_ •
0
°w • ·~~~ • '.• , ' ,"•,' ~·~,!•• ~ .~ IJ
...----------------· CHYOF PALO AlTO------------------
P LAIIIIItiG A liD C 01 UtUIII TY E IIV I ROll HE liT DE PAn THE liT ~
TRAtiSPORT/\n ON 0 IV IS Hm
ADI·IIHISTRATION J\tW GEtlErtAL Actual Adju!:.ted Proposed Increase
EXPEIW i TUI'~E SU~1NARY 1976-77 i 977· 7!3 l ~78-72-(Oec:t~~)_ ---~
Employee Services $22,873 $16!511 $17,291t ~ 783 l Technical ServIces l ,CIOO l )ceo
General Expense ~3i 46?_ t:Q(J 35 --C..::.
Total Expenditures $23~8i2 $16,976 $l89794 $ I ,818
EXPENDITURE ANALYS~S
f:mp 1 oyee Servf'ces:-·$}] • ~. h recO!IlTlended for s Uff I no thIs sub~:.rogrem.
Techn!~al Services-.ihQOO Is rec()I'J'(OOnded to provide for the following: $700 In temporary c11!r!~a~ asslH&nce;
and $300 tn training to permJt.the staff to take professJona1 traffft engin~eflng and tl·ansport&tlon plannl~g
courses.
Genera) Expense-120n Is recomr.!anded to provide for this Dlvhlon's share of llabllfty insunu1ce expenses.
TRAFFIC OPERATIONS SUSPROOMH
~-...... --,. . ----.......
PURPOSE/GOAL-To facll rute the safe and orderly movement of people, goods and rt.aterlals on the Cfty stree't
system through the effective ipplicat!on of traffic engineering principles and pract!ces.
DESCRIPTION-The !raffle Operations subprogram Is responst~lc for general processing of day-to-day tr~fff~
problems and concerns, Including ·esponse to pub11c complaints and requests and the devt1o~nent and lmplementatlon
of accident prevention solution~ to achieve the subprogram goal.
$36,932 is recommended for the 1978-79 Fiscal year. Thls is a decrease $(397} from the current year. For next
year,responsibiHtles and projected activities lnciude: ldentfflcatlon and Jmproverl'lent of locations in the City
having abnormally high accident rates; Dlu~mlnatlon of tr\?Oifftc safety fnformat!on to the ge-neral public, and
Improvement of City employee trafffc safety through traffJ, sa~ety briefings with rfeid personnel at the: M.S.C .•
During the:next fiscal year It l's planned to ::c:hedule addftJcm~l trafftc safety briefing 5essloos with M.S.C. . I field per5onnel wrth particular amphasis on the ~ontents of the traffic eontro1 manual; and
-------1978 .. 79 ANNUAL SUOGET ~·--287 • •
I
•
_.,------------------CITY OF r,~LO /.UO ----·-----------.__
PLAIUH NG /\tiD CONMUIUTY EtiV H\OIIHEHT DE~ARTMEflT
TRANSPORTATION DIVISIOH
lmplementatton of a new traffic counting program to co11ect the necessary data for the publl~hlng of the 1978-79
traffic volume map.
OBJECTIVES
T:-To Identify 10 hazardous 1ocatlons.
2. To Improve 7 hazardous location~.
3. To process 500 complaints/requests.
4. To Jmplement 0.7 ratio of hP:.:c,rciu~.~.;; locations Improved to m.lll'\btH. tdeotlfled.
5. To Jmplement 1.0 ratio rf comp1alnt~/rcquests processed to those received.
6. To reduce over a 11 number '" , annua S acct dents from 1 ~ 359 in 1976 to l ~ 300 4 n 1977.
7. To maintaln number of complaints/requests received annually to previous year~s leveJ of sec.
......-----------------·-CITY OF B4L01l!.TO ----------------
rLAUU lUG AtiD COHt-tU11 ITY EtiV IROW1EtiT DEPARl'IIENT
TMtviPORTAT IOU D IV 151 OU
TRAFFIC OPERATIOIIS A: tu;ll Actual Actual Target Target PERFORMANCE MfAiURE! i974-7~ 1975-76 J976-7_7 .. l9Zf.:I~ 1978· 79 ...,_~ --
Hazardous 1ocatlons lJentHied 13 21 10 }0
Hazardous locations I mprov(;d 9 est. 16 7 7
Complaints/Requests processed 1104 340 500 soo
Ratto of hazardous loco3t!ons I ,nproved lO
number i det",.: i f I ed ~69 • 76 .7 . 7
Ratto of CQ·~lalnts/re~uests processed to
those received .806 .695 LO 1.0
Reduction in overall number of annua!
accidents \335 ~~361 1 ~ 359 1,300 !,300
KeepIng the number of cnmpl~lnts/reque~ts
received annually to approxlmately the
previous year 1 s level 500 est. 500 a5t. 500 500
SERVICE LEVEL CHANGF.-A decrease $(397) ts recommended for 1976-79. For next year a slight amount of clerical
assistance has been rea11or..ated from Traffic Operattons tt) AdmJnfstrat:fon end General. Ho majoi' c!lenges ~n per
formance or servlee levels are cntlclpated for 1978-79.
1'l7B·79 ANNUAL BUDGET ----------·----289
•
•
--------~-----·-,-~-CITY OF PAlOALI'O ______ ....._ _ __;_ _______ _
PLAWIIIIG A liD COI111Utll TY EIIV I ROIIIIEt!T DE PAR TIIEIIT 1
TRAN5PORTAT l Otl 0 IV IS I ON
THAFF t C OPERATI OUS Actual .1'\djus ted Proposed
i:)<PEflD I TURE SUMMARY ,l ~7§_:77 1977-78 1_918-?.2__ _____ ,__..,. __ . _._._...__.-... .
Employee Serv!res $27,221 $34,929 $3li ,082
Professional Services 9,956 500 500
i""chnical Services 188 ISO 150
Su pp l i es 505 450 600
Equipment Purchase & Rent 300 300
General Expense B96 _L_.QOO .L.t.3oq,
Total Expenditures, $38' 766 $37,329 $36,932
EXPEtlD I TURE ANALYS J S
Employee Servic~s -$34.082 ls recommMded for staffing this subpr09ram.
Professional Services-$500 Is recorrnended for outside cn9ineering $o&rvlces.
T~:chnical Services ~ $150 is r·ecormtended for equipment maintenance and re~;:;lr.
Increase
J.Q.ecrease~
(847)
150
!QQ.
(397)
Supp! les -$600 is recommended to provide th~ foliO\.'IIing: $25'0 Is for stationery and C1fffce supplies,; $~00 h
for minor tools; $150 Is for ~rts and photo suppl les; $100 rs for books and pub!lcatlonso
Equipment Purchase & 1\ent:-$30.Q. Is for ~quipment purch~se.
General Expense .. $1 1 300 is recanmended to provfde the fo11cwJing: $1,000 Is for: travel and ~etlngs; $300
is for membership In professional orgardzottor.$.
..__ _____________ 1978 .. 79 ANNUAL DUDGET ------~-~------../ ....
2ro
~------------,----CITY OF PAlO ALTO-----,------------~
PLANU I NG AUD COMMUtU TY EtlV I RONMEHT DEPAf\TMENT
TRAHSPORTATIOII IHV~SIOU
PURPOSE/GOA!. -To dev~ I op short and !ong range transportation p l i.ins for fmp !emend ng and updatIng the Comprehen
s rverTafl.-~
DESCRIPTION-The Transportatfon Planning subprogram ls responslbl~ for local transit planning~ parking manage
~plans, the urb.&n bicycle route sy~tem, specla\ projects and studle~ and lnter-gcvernmental coordination.
Significant accomplishments In 1977-78 Include an evaluation of the 516 bus pJan~ the lnitlatron of the
do.·mti.Mn parking feasibility study.
$38,lll is recommended for the 1978-79 fisca) year. This Is an rncrea~ of $2.40t from the current ye~r .. Pro
jected an!vltles for 1978-79 include an evaluitlon of the phased fmphmentat!on of the Santa Clara County
Transit Distrlct 1 s 51& bus plan; the Initiation ~nd completion of a working CIP bicycle project; a study of t~e
l1drlison Avenue neighborhood near the Palo Alto ~ledical CllnJc and residential neighborhood north of d~ntOrin
to reduce the sererrty of reported traffic and parking problems.
OElJECT I VES
1. To start or complete three neighborhood studies.
2. To complete frve special projects and studies,
). To complete. oO% of tho Dlkeway System Master Plan.
4. To Increase ratio of neighborhood studles started or completed to yeGr-end target to l (3/J).
s. To fncrease ratio of special ~tudies and proje~ts compl~ted to year·end target of i (5/5).
6. To achieve ratio of act'-'al percentag;"l of Dlkeway System •\aster Plan completed to year..,end t-'llrget of 1 {85/85).
1. To keep the level of pub!tc complaints/requests about the same as previous years.
8. To encourage a 5% rncrease ln bicycle trafffc.
~------------~19n~9~N~O~ET-------------~~
• • " . ·• ·_ ~· ,•'., ~··\ ··?· .. , ,·, . ·: ..... , .. ," ·~~· .. ' .. ~~r •• •• , • ~···"·a·.~ ... · .. , . ,. ~·; 1, • , ,_,,• • • .. • • -' ~~ ~ , : •
-----------------------·---------------•
-------------·-----~CITYOFrALOAUO-,--
PLAWlWG MID COI1HUHlTV ENVIROIIHF.tiT DEPARTIIENT
TRAUSPORTAT ION DIVIS I ON
fi<A!ISPORTAT !Ofi f'LAll!ll HC
PERFORMANCE MEASURES
··-~·---.. --__...,..,.,. .. ,.._,.,.._., __
tleighborhood !:'tudh~s start-ed/completed
Spec!ul projects and studies completed
% Blkeh·ay System Master Plan cornple.ted
RJtio of neighborhood studies started/
completed to year-end target
Ratio of special projects and studres
completed to year-end target
Ratro of actual %of Bikeway System
Master Plan completed to year-enrl tar~et
Maintain a zero percent Increase tn public
compl~lnts
% increase !n b1cycle traffic
Actual
l~ 71l::;_"l.?_
2
3
62%
3/S
62/65
Ac tt;a l Ac.tua!
ill5:Ji l~J76" 17
3 t s 5
67% 75%
2./3 1/3
6/8 5/8
67/70 75!75
Ta(get Target
.!977-78 .t97B."Zi
3 3
5 5 Bo% 85%
313 3/3
5/5 515
ao;eo 85/t1S
0 0
1':'% ;;J• 5%
SERVICE LEVEL CHi-'\NGE -An rncrease of $2ti;OJ is rec001llended for ~978·79~ T'lfifQ rec1autff,atlons lilire reco!'fKI!end~d;
1) the Analyst:,WTr~fHc Movement to Ass1startt EngJneer; and the 2] the incumbt1nt AssfsUnt Engtneer to Associate
Engineer. No major performance and/or service 1eveJ changes are antrcfpated for 1978-79 •
• ~ • • ' ' .. ' ~ • • QJ· • • • -~ .-'~ '•. • • • • •
-----------------CITYOFf~LOltlTO------------,-----
TRAHSrcrrfATION PLAI!tHNG
EXPttJO I T!JRE SUI'V1ARY ---
E~pJoyec Services
Tcclmical Servict;<;;
Supp! 1 ~s
fquip0ent Purchase & Rent
General Expense
Total Expenditures
E:XPEIW i TUR€ AIIAt. YS iS
P lNIU I HQ AUD CO~JHutll T'( .EtJV l ROtu~EUT DErARTi.SENT
TRANSPOIHA1'10N OlVtSlOtl
Actual Adjusted
l976~77 !977~78 _ _,__ -----
$26,383 $32,210
2,886 3,000
115 300
.36
48 200 ·-------
$23,:527 $.35' j 10
ProposP.d
1978-lL
$34~51'1
.3 ,ooo
300
300 -
$38~ 111
Employees"itr-V"fee~l,_J;JL Is recommended for stafflng this subprogr4m.
increase
~,e§e)
$ 2,301
Tcchnic"'J Services -$3,0Q.Q Is recoovnended to perform neld surveys and prov!da for EOP serytce.$\
Supplies-$300 fs recO!I'.mended to provide for office supplies and lfte.raturc.
General Exoense -~JO~ ls recommended to. provtd~ fer profession~] member~hJps.
TRANSPORT AT JOU SEIW ICES SUBPROGIWi
PURPOSE/GOAL -To provide for the unlquo transportatlon needs of the elderly and the disabled In the cOR!Immlty,and
reduce. City empioyee.s' d~pendency on private' C)UtOS for dally COOiliUte travel to and frwp work,
DESCRIPT!O.!!_-The Transportation Servf~es subprO!)ram I~ !'esponsiblts for provtdtng subsfdl%ed tiJ.x{ fctre~ for
mobillty-1mpaired Palo A!to residents over 18 years of age. Users e.re subsldtzed b~sed upon tndtyldu~l tncQI'!)e
levels. Addltional¥y, the City Employeest Van Pool h a&mln{stered in thls subprogram. T'he 'V4n Pool Progr~!ll
is designed to provide dally cormlute trava) to and from work for City employees, Stgntft.c~nt. O!C:COOlpltshtJients tn
1977-78 Include the implementation of the City employees' Van Pool,
1976·79 ANNUAL BUDGET --·---------------
293 • • .; ;;, • ,• •• • • :: 1 "': : • ~ :.~ ••
• • 1~-~~~~~~~~~~~·~~~CJTVOF~LOAUO~~~~~~~~~~~~~~~
PLA!miW.'I MID COW1UUITY EUVlROilHENT OEri\RTMEUT
f TRAUSPOf<TAT I ON 0! VIS IOU
I $93,322 is r~co,-;,·r.ende:d fer tho !978-79 fiscal yenr. This fs an lnr.;rease of $4,410 compared to th0 current
fiscal year. rroJected aniv!tle.s for l97·g-79 fnc1ude Initiating the van service for \·Jhealch<llir bound
Project Hoblllty enrollees and placlng one addltlorlill Clty employee van pool lnto service.
13oth Projec.t t\obf!ltr and \!<)n Pooling-type tretnsportatfon services Bre programs in the Clty 1 s adopted
Comprehensive plan.
OBJECT! VES
l. To increase the nurnlJer of enr·ollees to 900 in FY 1970·79.
2. To i~crease th~ ratlo of actual enrollees to tho year-end target to l {900/900) In tY 1978-79.
3. To provide 61,000 annual passenger mites of trL~ei to enrol leas.
:,. To carry 8 passengers per van In program (excluding drlver).
5. To achieve ratio of actual passeno~rs to year-end t~rget of 1 (8/8).
6. To provide 130,000 passenger-miles of travel to van pool passengers •
...__ _____________ 1973·79 ANNU~l OUOGET-------------29l"l
_.-------------~-----CITY OF rAlO .1.a0 ---------
PLAtW HIG NIP CCW11HH TY ENV f RONHEtfT OEPARTMEtlT
TRJ\HSPORTATION DIVISION
TRMISPORTAT !Oil SERVICeS
PERFORHMICE HF..~SURES .... ~--......... -~~
''Project Mobil i tl' enrolle&::;
''VOln Pooling" passengers carrted per van
e~cludlng driver
Ratio of actual enro}!~es under "Project
tlob ll i cy 11 to ye;;~r-enJ tar'.)et
Ratio of actl•al passengr~rs per van to year~
end target
Annual passenger mile:; of travel provided
undH 11 Project Noblilty"
Annuol passenger-miles of travel proviJ~d
under "Van Pooling Progra<n 11
Actual
1974·7.2_
2S6
(p<~nral
y;;;~ t•)
*One van full year and ont. vanllalf year fer iCJ77·7B.
**Two vans full year
Actual
1975~ 'Z~
593
593/900
ActuaJ
_1976-77
616
6!6/900
8/8
45,000
T~rget
.!1Zl:.Z!
900
8
750/900
8/6
Target
1978·79
900
a
900/900
8/8
6 ~ .ooo
SERViCE Lt:VEL CHANG!_-An lnr.reas~ of $~,1dO !s reeOI'IIIlCnded for 1978-75. The Increase Is prlnw~rHy due to fmplemeot
the 11 Van Pooling rrogr4m''. Thts {$ ~ new pronram authorlzed in the adopted Comprehensive Plan. it ls anticipated
that two City-owned vans \>iJll i;e employed In a van pooling operation during fhc:al yet~r i978-79. Each van ts
expected to carry a minimum of 8 pass~nge.r~ not including the driver. The service level l11 1'Project MobfJity 11 wt i 1
increase due to Increased enrollment and annual passengcr-rul l\\!.s traveled.
----------------1976-79 ANNUAL BWGtr ----,----~
295 • •
~---------------------------------------------------------------------• •
_,----~~-----------CITY Of r'ALO AlTO-·-------~---------...........
TRA~ISPORTAT I ON SERVICES
EXPENDITURE. S~"lAR_Y_~~-
Employee Servlc~s
Technical Services
Supplies
General f.xpense
Special Expenses
Total Expenditures
PLAHH IHG AND COMUif I TY EfiV I ROiiHEtiT DEPARTHEHT
TAANSPORTA!IOH DIVISION
$ 2 1 59 4
IJ
91
267
_ _§},000
;\djusteci
l9V-?8
$ 5' ll! '2.
YOO
iOO
831000
$!38,9}2
Proposed
.L~78-]2._
$ 6J021.
40(}
100
.300
.Jl§.1500
$93,322
EXPENDlTUBE ANALXS'$
Employee Serv!ces-=---$6 1 022. fs rccoomended for stafffno this Sllbprogr;:m.
!m:rease
J_pecre_§lcl
$ 610
300
32500 __
$4~1;10
Ted11·dcal Services-~00 ts recol'!\nende:d to provide for ildvertlslng and to prepare fo1· 11 Project HobflJtyH
rna r lers.
SupplIes ... $ JOO Is recommended to prov t de offIce supp 1 f cs. -....
General Expense"' ,1300 Is reconvnended to provide fer postage for special ma!liMgs to Project: Uobil!ty
enr'o1J~es.
Speclat Expenses -$86,SOO fs rec00100nded to pro¥!de for the following: $'83,000 Is ftjr pun:ha~a Qf Project
Horlllty coupon books frc .. n the cab .:ompany; $3.5-0C ls for van pil01Sng rctalntenanc.~ and operating ~.:Xp.enses
and direct refmbur~ement to van drfvers.
-------··-·---------------1978~79 ANi~UAL uUOGET-·----
--:II a CITY OF rALOAlTO
PLANUI NG Atlli COtfiUtHTV EUVJ ROUMEUT OEPAR.THENT
TRANSPORT AT IOU OiVIS10H
.C.c tua l Adopted Change~ .A.::ljus ted Proposed Increase~ Percent
EXfENDIJUft~)PRQGRAH 1976-77 1.2}7-78 To D<1tc l977--78 1978-79 (Decrease) f~.<Jnge • -··---Employee Benefits .$ 32,212 $ 3~ ,638 t. J ) 6l~ 1 ~ 331279 $ 35, ljQ8 $ 2,129 6.4 ~ ,. ,..
Administration & Genetal ~~3,812 15,/SS 1 -· 2 21 16 ,97(, 18,794 1 )81 B 10.7
Traffic Operations 38, 766 32,971 4,358 37,329 36,932 (?:"!'/) ( 1. 1) ,/.,1,
Transp0rtatlon Planning 29,527 33,332 2,378 35,710 38' 111 Z • lfO i 6.7
Transportation Services _6~·,965 ___1.~512 .. J .. !l.z. 4 0 0 88,912 9" 32'"' . ) I '· 4 }fl 0 -·~ I -·~·. _j_:lL_
TOTAL EXPEN~ITURES 190~282 192,200 19r998 212,206 222,SG7 l0!36l lt. 9
EXPENDITURES BY OBJECT
IffipToyee se-rvices -tllt28l 112)343 9r998 12~' )ltl '127,317 .4 ~ 976 .q. 1
Professional Servlr..es 91956 500 500 500
Technical Services J~OO{ 3,$50 3,550 4,5~0 1,000 28.2
·$uppl!es 771. 850 850 t ,000 150 17.6
Equipment Purchase & Rent 36 300 300 300
General £xpense 2, i 50 1,665 l ;6£S 2)~00 735 44. 1
Spec! a l Expense ~000 73j000 " i 0, 001) 83.000 86 1500 3 500 4.2
TOTAL EXPENDITURES 190,ill 192,20S" 19 J 99'S" 212~20b 222,567 lf.t6t~ 4.9
Services from Other Departments 1J,668 _13!66~ _l~t'949 2 1 2~J-16.7
TOTAL COSTS r90, 2.82 ~~.2,208 33,666 225 ,87lt :na~s16 l2,6!t2 s.6
F I N.C..NC I NG
Department Revenue
Project Mobility 10~904 13,000 0,000 13,000
Van Pool lng
n~ooo 13,000
3 1 500 3! 500.
10,904 t6,soo 3,500
f.enera 1 Rev~nue 179,378 179~208 3J.666 2UJ87~ 222,016 9,142 lt.l
........ R ..... -_,.
TOTAL COSTS $150,282 $l92.208 $33.666 $225,874 $238,516 t· ., 12,642 5.6 '
... -------·------1976 .. 79 ANNUAL BlDGET ----------------~
•
e • • C lTV OF PALO ALTO
PlAtm I UG ArlO COHtlHI t TV EliV 1 ROUM£UT OEPARTHEIIT
TRANSPORTATIOII DIVIStOtl
. Actual Adopted Changes Adjusted Proposed Increase.
AUTHORIZED POSITIONS .!~Z~.~n 1977-78 To Date .J97l_~ 78 i en a~ 79 (Decrc-t>.se)
• 15 -.. .....-------·~.!~--
Director of Transportation 1. 1. L 1 t.
Associate Engineer L 1.
A5soclate Planner 1. t. ' .
l •
Assistant Engineer 1. l. 1. 1.
Analyst Trafftc Movement L 1. i. ( 1.)
Planning Development Analyst 1 •
Secretary B L L L L ·~-
TOTAL REGULAR POS!TIONS -s. s. 5. )•
~R.ARY--~.NO OVERnM;.
Temporary .11 o09 .09 .0.9
Overtime
!9TAL TEMPORARY & OVERTII\E .tl .09 .09 .09
TOTAL PERSOt~ YEARS 5.11 5.09 5.09 5.09
ALLOCATION BY (SUB)PROGRAH .so .so Employee ~eheftts .so .ao
Admlnlstration t Gen~ral .94 .9~ .91s 1.00 .06
Trafffc Operations 1. 51 t .59 1.59 1.57 ( .OZ)
Tr~nsportatlon Planning 1.60 1 so 1.50 1.~6 (. Olt)
Transportation Services .26 .26 .26 .26 ---
TOTAL PERSON YEARS
"___...... 'P'
5.11 5.09 5.09 5.09
EMPLOYEE SERVICES $111,282 $112,311) $9.998 $122,341 $127,317 $~~976 .. -···· ~..--
AVERAGE COST/PERSON YEAR $ 21.777 $ 221107i $1,964 $ 2~.035 $ 25,013 $ 978
1978·79 ANNUAL BUDGET ~
-------------~--------CtTY OF rAl.OAlTO ----------------...
PLAtltl I tlG ArlO COMHUN I TY EliV I ROUMEriT OEPAf'lT~IENT
I~SPECTIONAL SERViCES DIVISION
1978~79 Pfl.OGRA/1 AtiD SERVICE LEVEL-Expendlt~rres of $272,l8l are r~CClfThTlended for the 1978-79 ft~~;al yeH. This
ts a decrease--slTO:zTiir-frorn~·currcnt year, The ch~.Hr£leresu1ts from a poslt.!on redfHt~lficatlon and rnode;;t
decreases in the profess.!onal servlcesJswpplJes and technical services categories. The service level ~;ill
remain Jn 1978-79 as It Is for 1977-73. Dtrect revenues ilre projected to increa~e by ll% fro,-n $i8S,OOO to
$206,050. In 1978-79. the lnspect!ona.1 Services Division will be transferred fr<>nl the Publlc works Cepartr~nt to
the Plann!r:g and Community Environment Dep~rtrr~r,t, Th1s transfer\~!!! combine lik~ f•.mctions and re~ult ln a moref
efficient use of municipal resources. .I
ADMINISTRATION AND GENERAL SUBPROGRAM -----_,..._.___;;;..;..;....;.;.;;..~~:..;:;...;
PURPQlE/GOA.!:.-To plan, lead, organize and control dlvlslor'll programs "foro;.:,:;,.!; 4~ivlce to the public.
Q..ESC~IPUON w The Admlnlstratlon nnd Generai subprogram Is re.spofls!ble for dlrectln9 code e.nforccmentt coordi
nating a11d schcduJtng work assignments, preparlng code changes 1 revle~dng new codes prtor to adoption, Hafflng
training and spect~l studies or surveys. Slgnlflc~nt nccompllshments for the current year included preparing
the l976 edition of the Unlform Building Code, U11lform 1·1echanlcal Code, Uniform Plulli>fng Code! •nd Housfog Code
for City Co~ncll adoption.
$52,l?..Q_-Is rec;ommended for the. 1978-79 fheal year. This fs a decrease $(Jltll19) from the current fhcal year.
Proj~cted attlvitl"'s for 1978-79 ~ndude Incorporating the Code Compliance subprogram into the ISullding
lnspecdon subprogram and continuing to emphash:.rJ. in-house tralnlng \:or staff.
OBJECTIVES
!. To !ncorporate the Code Compliance subprogram into the Butldlng Inspection subprogram.
2. To provide In-house tr~lnlng to staff.
~ / ---------------197ll·79 ANNUAl Bt.DGET __ ._, ----------'299
• •
• •
..-----------------CITY OF PALO AlTO--------------
PLMUI! tlG AtiO COHMUU I TY EUV I ROUMEUT DEPARTMEtfr
.A.Ot11 N I STRA.T lOU & GEUERAL
f ERF.Q11t!&!f.U~'A ~~---,
Number of In-house trnln~ng hours
per staff member
Number of staff members psrtlcrp,H.Ing
In the In-house training
INSPECT I ONAL Sf.RV ICES 0 IV IS I Oil
Actual
1974-75 -----.....
Actuul
1975~76
Actuat
1976~ 77 --·-·-~ ,..,....,,
Target
.l97.U1
lO
SEfi.VICE LEVEL CHANGE-A decrease $(n ,1119) is recon1mended for l978-79. The change Is caused by q redistribution
ofthesa"la"ry andbenefits Jn the ernploye0 c.omp~nsntlon plan. In the current fisca~ year 0977-78) the salary
and benefit increases for all lnspectlana~ ~ervi~es Dlvlsfon personnel were placed tn thG Admln~stratlon and
Gt!neral subprogram for 1970-79. employee 11ai.~ry and baneflt fncrea!;es \'8~~l be spread amol"lg the appropriate
lnspectional Services Dlvfston subprogrnm. Tho level of service for 1978-79 wll~ remain as It is for 1977-78.
·----1978 .. 79 ANNUAl OuOGET ---~--------~-_/ ;ro
1
I
I
I
I
...-----·-----,--CHYOF P/.LOALTO -------·-----------
PLAtn~ IIIG AriD COHMUtl ~ TY fJlV I llOUMEUT DEPARTI1EUT
I~SPECTiONAL SERVICES DIVISION
ADMINISTRATION AND GENERAL Actual Adjusted Proposed !ncrease. EXPENDITURE SUMMARY ~_76-ll J977~·78 1978.:-.IL (Oe_:t.~~) -
Employee Services $lllpl16 $53,1149 $li2,670 ... (to~ 779) ~
Professional Services 59000 5,000
Technlcal Services 500 I >650 i '700 !)0
Supplies 330 l ,050 ) ,050
f.qulpment Purchase & Rellt S96 790 100 690)
General Expense. . _2t~26, 1 L600 _J.~:-.. 1!.... -~
Total Expendltllres $I1S, 4'76 $63,$39 $52~ 120 "" ~ ( 1t ~ ld9}
EXPENDITURE ANALYSIS
Employee ServTce;s -~.~.§IQ. Is recommended for staffinc~ this s~ibprogram.
Professional Services ~ ~5&90 rs reconxnended to pro¥!de for ~ha s~rvlces !)f consHltllnts re!atfve to noh1:,
energy and selsm!c problems.
Technlca} Services-$!,700 Js recommended to provtde the fo1101:Jing: $1,500 b for ·special tnspection ~nd
testing; $200 ls forOfTTCe equipment maintananc_e and repair.
Supplies-$1,050 is recommended to provtde the following: $350 Is for office st:atlcn1~H'Y and supplt(;S and
$700 Is for ~Eooksp publlcati1:ms and fflms.
Eq1J!pment Purchase & Rer•t ~ UQQ. Is r.ecOOJTJended for the purchase of t~mall tools and work equipment.
General Expense~ $1,600 ls recommended to prov~de the foll~iJng: $1,500 Is for City JlabllJty Insurance;
$100 lf for travel~-meetlngs,
DU I tO ltiG COnE EtlrORCtti'IWT SUBrROGI\AA
PURPOSF'r:"AL ... To e.nsure that a11 new eonstruc:tion and altLlaelons meet City coda stt!Ndards~ and provide
~resale-;(nspectlons upon request.
~-~---·--'-"-----1978·79 ANNUAL OUDGtT ---------:-----~---.,..,
• •
• ~--------------CITY OF PALO ALTO----------------
PLAIIIIUIG AtlO COHHUH ITY EtiV I ROtiHEUT OEPARTtiEtrr
UISPECTf ONAL SERVICES 0 IV IS I ON
OESCrtiPTIOtl-The Oufldtnr; Code Enforcement subprogram is responsible for procnssfng bui td:llg and mfscellaneous
permits; plan checktna Clnd tns.pectlnn builulnas durina construction. Slgntflt:mit l:lcco1~pll.~hments tl1zrfng the
current fiscal year included processing plans and comph~ting tn:.pections for more than $~2~000,000 of constructtor.
and the reception of ICBO certifrcat~~5. by bto Inspectors.
$122,1~98 is recommended for the 1978"79 fiscal year. Thls Is an Increase of $1it831+ from the current ffscal year.
Prt~jec.terl ilctlv!tles for 1978~79 include ensuring that new constnJctftm and alteratron5 conform to City, Caunty~
State and/or Federal renulatlons~ and ensuring tl1at code vrolatlons are corrected promptly.
OBJECTIVES
T:-~ To ensure that all pL3n5 for ne\'J con~tructlon llnd alt!]nHions to existing structures conform to Cltyp County,
State and/or Federal regulations.
2. To ensure that 70% of kno,m code vloJations are C.:orrac.ted promptly •
.3. To provide approximately lOO presaJe lnspc.cttons to ensure :saf~ and sanitary housing, as well as compliance
~lth applicable ~on!ng reoulatlons.
~ .... _____________ '_'----------~------------1970·79 ANNUAL DUDGET _..,._. ... _, --~--------~
--------CITY Or: :1-:LO AUO -------~~-------
PtAttl! I!IG AtiD COHMUN ITY EUV l ROWIEIIT DEPA:\TI-IEHT
IUSPECTI ONAL SERV t CES 0 IV IS I Otl
9UILDIUG CODE EUFO"CEMEIIT Actual Ac ti.U~ l Actuui Target Target PERFDRI~MICE ~!1\?_U,8..;,s l97i!-75 l9JJ.:li ]276-.J] J977-78 l978~]2 --Number of building permits I SSU(~U 1 ~ 413 l ~208 1,2.65 it soo 1 ~ 500 Number of lr.spectlons 111,994 lll t 256 i3 ~ 598 15,000 15,000 Number of plans checked 667 t:"f,9 695 700 700 Housing presale Inspect tons lll 204 125 100
Time per inspection .393 .416 .~35 • 42 .112
%of Code violations corrected within 60 days 65% 72% 70% . 70%
SEHV I C.c LE\/~L CHANGE -An t ncrea5e of $11, 831t Is recc.rr.niended for 1978~ 79. The change Is caused Ly a
recflstribution of the salary and benefits In the employee compensation plan. In the current fiscal year (1977-78)
the salary and benefit increases by ali lnspect1ona1 Servtces Division personnel were placed In the
;\dministration and General subprogram. For 1978-79 employee salary ancl benef!t lncs·ease~ \'Jill be spread among
the appropriate lnspectlonlb Servlccs Dlvlslon subprogram. The level of service for 1978N79 vJI11 remain ~s It
fs for 1977-'!8.
•• •
•
---------CITY OF PAL0;1LTO ----------------
PL.AIIIll JIG AIID COMMIJU ITY EtiV I nOUHEUT OEPARTHEUT
INSPECT!OtiJI.L SERVICES DIVISION
OU ~ LD lUG CODE UtFORCEt1EUT Actual Adjusted Proposed increase EXPF.tiOITURE SUHHAR'f )97.~-77, 19'77-78 1970~79 J1>.2c r ~a s_e:). ""' -· ---
Employee Se rv i ':es $102~95.3 $!05tl38 $ll1~4h2 $ 6~ 3011 Prof~;ss!ona! Services 290 7~000 5,000 (2~000)
Technical Servlr.es 30 270 300 30
Suppl !es 2,904 2,~00 2,600 200
£qu!pment Purchase & f!ent 237 1~756 1 '756 General Expense ·-~ 1 100 _j ,~00 ~ O¥ _ _lQQ_ ----~-
Total Ex;Jendlt~res $107~37~ $117,664 $122,498 $4' 831~
EXPftiD l TURE ANALYSIS
'E1Pployee Services -.~lJ_hl1t12 !s racomrnended. for staffing thls subprogram.
Profcsslonsl Servlc~s-fo5,CC~ is recommended to provJd~ for outside pl~n cl1ackfng services.
Tech n 1 cal Se rv t ces -$300 t s recommanded to prov l cle for equ! pmen t maIn tcnancc and .repaIr.
Supp~ les -$Zr600 Is recorrmended to provhie the follo-..;lng: $1 ~500 is for books, films, and-pub1 lcatlons;
$lOO !s for photo and draftfng; and $1,000 Is for stationery and other supplies.
£qut?~ent Purchase & Rent-$1!756 Is recommended to provide the following: $1,456 Is for the rental of tools
and equtpment; $300 is for tho purchase of office equipment.,.
Gsneral Expense-tJ.,400 is recommended to provfde the foll~lng: $500 1s f1:;,l· City mambershlps ~n c::ode
enforcemern. and fnterr>retatlon organlzalton$; $900 Js for trave! anu ltleetlngs.
lON I NG AND t·iUN I C I PJ\L CODE Etlf'ORCEHEtJT SUDPROGrtAA -.
PURPOSE/GOAL-To prevent blight and clutter causod by abandoned c.ars, SOO'ee stgn~~ lack of property maintenance
or unauthorized building.
---------~--------1978 .. 79 ANNUAl BUDGET-----------~------------·-~ 311!
. . -~ ' ... ·.' -.. ~ _·~ .... . ... . .. :-·-·.' .. ·. -~·-;'.•,. .. ;·./\·.···-~-·.··,:·'
,-----------------CITY OF P/.LOI.LTO -----------~----
PL/\1111 HIG AtlD COHHUN ITY EUV I Rmii\EUT DErAI1TIIEI~T
IMSPECTIOtiAL SERVICES OIVISIOt~
DESCRIPTION-The Zenina and r1unlclpal Code Enforcement is responsible for enforcement of various
reqdire-;;;n-ts of the P,Jlo Alto lhmfclpa! Code and Zmdng Ordinance. Abatement of abandoned illltos, remova~
c·f illegal signs, revle<.'>' of sign rcrcn~t appl~catlons f()r the Architectural Revif:11s noan.J. enforcement of
property t'7'ainten(Jnce standards. IJent!:-!cat!on and Inspection of unauthorized buildings. fnspecUon'of f~nces,
abate~ent of unauthorized uses, such as businesses In residential zones.
$28,696 if recc"nT,endcd for the 19?8-79 fiscal year. This ls a decrease $(2,!)95) from the current fiscal· year.
ProJected activitie~ for 1978-79 Include ensuring that signs in the City of Palo Alto ars in conformance
I'll th th.:>. Hwricipa} Code and ensuring that developments are Jn compliance with the Archlter:tural Revle·w Bo<:lrd,
Use Perrnit and Planning Curwn!sslon requirerr.ents.
OBJECTIVES
l. To en'sure. that signs In Pa1o Aito are In cornp!lanc0 ~,lith the Munfclpa1 Code.
2. To en!'lure that. developm.;:nts are In complfanc.e. vJith the Ar·chltectura1 Revle\o:r Ot:oi'lrd, Use Permit illnd
Pi~nnlng Corrrnisslon renulatlons.
3. To lssue violation notices re~atlve to abandoned autos, street encroachments. t11ega1 use, &nd fences •
• •
I I
•
...-------~--~------CITY OF f'ALOALTO -----------~------
PlAUti!IHJ AUO CO~IJ1UtllTY EUVIftOUHENT DEPARTHEIJT
HISPECTIOIIAt SERVICES I:HVISiOU
ZOilii/G AHi:i HlHi!C jPAL CODE EllFOrtCnlE!IT
H?.fOR.KA1iCE t!EASURES --·--·""'-------· ..:;._..,.~------
tll!:':uer of inspections
Ho(Jrs per lns~ecdor.
(iocludes corrcs1Yondence <Jnd fol !ovrur
t ln~c)
Vtolat~cn notices Issued
Actual
197 1~-75
I ,693
637
Actua~
.!1~
l '214
1.4~
418l
Ac~ual Target
~976-77 1977-78
JD253 3~000
1. 29 1 ,l15
4811 600
SERVICE LEVEL CHAtlGf-I\ d~crcose $(2,595) Is reecmmendec.l for 1978-79. The change h caused by the
Target
!978· 79.
3,000
1.~5
600
reclassification of a code coo1plfance Inspector position to that of on assistant bulldfng inspector and
u reduc:tfol"l In ~uppllt:·~. The service level for 1~7H-7;; wll1 re.mtdn as it h fo,r 1977~70.
..._-------~-------1973 .. 79 ANNUAl GUDGEl--------------....-
r------------------~~~-~---~~---~-~~----~--
.--------------~----CITY OF PALOAUO -----------/
PLAHN HIG AUD COtiHUtUTY EUV I ROHHEUT DEPJ\IUI1EUT
IHSPECTIOHAL SERVICES DlVISIOH
ZONING AND HUHICIPAL CODE E;UF'ORC EHEtn Actual Adjusted Proposed
EXPE~JD I TURt SUMMRY 1976-77 1977-78 lill:-79_ -
Employee Services $231886 $2£1,313 $2.6' 518
Ted1.n i cal Servlc~s 2, 1n 500 500
Supplies 163 !, 55Cl 750
Eqt.l I pment Purchase & Rent 42 728 728
General Exrense .,.,..
)) 200 200
Totai £.:-(pend I ture $2.6,297 $31 '291 $28,696
EXPENDITURE ANALYSIS
Employee Services -$/:6,513. is rec~.mc:nd-ed for staffing thls suhprogram.
Technical Servlc;es-1.29..0.)·~ recooi';erded for advertising and publishing.
Increase
(n~crease]
$(},735)
Boo)
----------~~--,
Supplies-$750 is recc.m!llendod to provide: the fonowlnr~.: $700 ts for office supplies and stat!oni;ry; $50
Is for photo and drafting.
Equlpme.nt Purchase tRent-$Z2& Is recommended fer the purchase of field Inspector uniforms and the rental
of miscellaneous tools.
General Expe ~e-$200 Is rccomn~nded tc prov!de the following: $100 fs for City n~mbershlp$ and $JOO 15 for
travoi and meeting~
._---------------1978-79 ANN\Jil nuDGET ---------------~
•
• •
·CITY OF PAL0,1lTO
$' Lt,Wlf t:G AllO COm-IU:lli't WVlROIIJ!EliT DEPMTIIENT
PIS PE Crt 0!1/\l SERVICE$ OIVISICtJ
Actu~i Adooted Chang~s Adjusted Prooosed rr.creas~ Percent
EXPEtlDITURES GY (SU3)Pf\OGRAH ),~76_~ 71 . !~Ul::..?!~ T0 D<ltc _JJ77_:]§. .J378-Z:J . _{Decr..~~J. ~~.!-. ---·-............. _
Emp 1 oyce ilcn~tfTts---~ $ 72, 1N1 $ GSI4!5 $ 3 1 4 U6 $ 69}901 $ 60,067 .$( 1 oOJA) ( 1.5)%
Admin!str.atlon & Gener.:1l '15 ,1176 50~003 l3)~~j6 63.539 52 1 120 { l1 , 1119) (18.0)
Ou! l d l ng Code EnforceiT'.ent 107 1 374 i\7,664 i ~ 7 t 6C)t 122 ~~l98 4 '8311 l~' 1
Zoning Standards and Hunic!pal
Code Enforcement 261 2,.:'Cf_l 31 1 291_ 31:2~1 .---l!JJ.§. ~--( 2 z 59~)_ .f_8. 31 __ ,_,.,..,..__.. __
TOTAL EXPENDITURES 251,255 26),373 17,022 Z821395 272,181 ( 10 J 211.) ( 3.6)
EXPENDITURES BY OBJECT
En1p foyee-serv Ices 240,061 236,779 201022 256,801 2119 '497 ( 7,30lt) ( ?. • 8}
Profess I ona 1 Services 2~1 !S,DOO (3,000) 12,000 JO~ooo ( 21 QQQ) (!6. 7)
Technical Services 2,702 2~420 2, !120 .L500 80 3.3
Suppt les 3,1105 5~000 s.c·oo lj ~ ~00 ( 600) (12.0)
Equipment Purchase & Rent 875 3,274 3,274 2,513l~ ( 690} (21. l)
General Expense 3...~921 2!900 __ 2 ,soo" -3!200 300 10.3
TOTAL EXPEI'HJI1'UR£S 25!J255 265' 373 17,022 282,395 272' 181 00,214} 1 3.6)
Services from Other Departments )B..J!~ 35,883 ( 2!;;) 3~,929 41 , 384 ~455_ 18.5
TOTAL COSTS 29o,o:w 301, J.56 t6~o68 3H ,324 313,565 ( ),'759) ( 1 .. 2)
FINANCING
Department Revenue
Bull ding PermIts 130,262 81 'coo 81 ~000 92,000 J1 '000 1).6
Subdivision Permits 901 1Qlf 60,200 f.O. ~'}0 65,000 4,600 e.o
IH see ll aneous & Code Book$ s' 103 3,750 3,750 3,750
Presale Inspection Fees 3,667 6,000 6,000 3,500 ( 2,500) (4 t. 7)
Plan Ch~cklng Fees 6~,292 31f,050 34,050 4l '800 7,750 22.8
Heed Aba t.ement Charges 5' 807
Apartment License Refunds {21 1 oan -rot~o~o· 11.~-278,148 1BS,OOO -,--gs ,ooo -n,oso
Prior Year Encumbrances n ,o9o
General nevenue 782 .,..1 J 6 J ~.2! 16.068 _jJ ~ t.n .. '!. 107£51~' .. J24 tao;J) {18.8.l_
"--'TOTAL COSTS $290,020 $301,256 $16,068 $317,324 $313,565 $( 3,759) (
1976~79 ANNUAL mJDGET
~----~----------1978-79 ANNUAL DtDGEt --
• • J
•
__.-------------------CITYOF;;.:~.O/L70-----
r.LJ\!Ill t :IG AIID COHHUrll TY E!IIJ l RO:HtEliT DErAnTI,£JH
!NSPECTIOU/\L SERVICES PIVISIOU ...
· Actuid
: 1'2.76-11.
Emp1oyee Benefits 1. 92
Administration & General . 2. 75
Building Code Enforcement 6.00
Zoning and Hunfclpal
Code Enforcement 1.68 ----
I.OTAL PERSO,lL.Yft.!!li 12.15 .
.lMeLO)'E~ S EfW ICES $240,061
AVERAGE COSJ(e_ERiQ!!_lf~ $ 19~438
Adopted
1977-7~
L92
?., 52 s.os
l. 68
12.00
$236,779
$ 19 t 732
Chon~:H~S
To Dilte
.25
.25
$20.~022
$ J,63~
Adjusted
·r::JU-70.
1.92
:~.52
6. 13
L6a
12.25
$2~6,801
$ 20,963
Pr-oposed
_J978-79.
l ':12
2.52
5.88
L63
12:.00
$~~9,497
$ 20,791
I l1Ci'ease
i_Dec rea s~ [_
( ( ~) r ~ ... ~
_ _.. ____
(. 25)
$(7,304)
$( ·l]z)
"'-...._. ---------------. 1970·79 AtlNU/~l GUOGET ----------~------310
. . . . . .. -.. ' . ··.·,~.~~,~--...... ~.. . . "
_..-----------------CITY 0~ r!~~OAlTO ---------------r.----
POLICE OEPf\r\THEUT
1978-79 PROGR~~ AtlD SERVICE LEVf:L-Expenditures of $~,472,674 are recarmended for the 1978·79 fiscal year.
This is a decrease $(6,33lij fran the current ye1:1r. For 1978-'19, total personnel stren!]th of the department
\·llll rem~in constnnL T1vo sergeant poslt!ons l•till ha reclassified to officer positions to renect the derar·
ment~n emphasis on availJbl1ity of officers for patrol. A srt:~cial traffic .enforccinc:nt te.:;m 1.;as imf.llC;'1e:1ted in
the current year oncl ~vi 11 be carried into lSJB-79. Hevcnues wi 11 lncre-3sc by 25 percent fro·,1 $58,700 to
$73t47S. Service leve's will remain generally the same.
ADtiiNISTRATION AND GENERAL SUBPROGRP.I'\ -~ .... ........-... )"' =--~--.;..._., __ _
PURPOSE/GOAL·· To provide leadership i:lnd policy deveiopmer.t \·Jhlch balnnces professional standards \<o'i'~h ~tr.munlty
needs and ensures the effective delivery of pollee se: ·lees; to enh<.mc:e departmental cwrnunlcatl·:>n ar.d decision~
making ski1l.s.
DESCRIPTION -The /\dmlnlstrutlon ilncJ GeneruJ subprogram is responsible for the man'.lgOOient of departm~ntal
operationst research und planning projec.ts, the monitoring of energy conserv<itlon progr~s, and the coordinAtior.
of departmental or9c;mlzational c.ievelopment. During the current year sLx muj\Jr research projects relating to
cost effectiveness and ,tJivislon/sectlon productivity have been lnitlntcd~ (1) field off!cF.r deploy1rent;
(2) sworn and nan-sworn position reclassifications; (3) field repc-rt processln{)i {:1) regional firearms train
ing range! (5) Animal Sf!rvlces revenue/budget difference; (6) Suppo.·t Services Ofvtsion staffing. Probl~
solving sessions, which, untl 1 thl$ year had Involved the management staff. are being extended throughout the
organization. These sessl'ons p1ovidc opportunitiM for broad participation in major lssues and aho contribute
to more effective decision-making.
$155,788 Is recaM~t:nded for the 1978-79 fiscal year .. This is an increase of $1,156 over the current Adjusted Budget
Projected actlvltles for 1978-79 include the completion of research projects t:-.at \>IIJ1 focus on productivity and
the cost effectlyeness ot departmental operatfons and programs; canmunlty change and its impact on police
services. The department's commitment to maxlmum empioy~ae particlpat.!on will -.co.'ltlnue, and an evaJuatloo method
ology wilt be determined.
1970 .. 79 ANtJUAL DUDGET --------------~311
•• • .,. r· '
• ~----------------cnvor-n~LOI:LTO ---------------~--
POLICE DE:P"RTHEHT
OB.JECTI VES
-~.-To complete th!"(';e productivity research projects \·JH:h 90 p~rc".nt acceptarH:e of recCf<rnendatlc!llS.
2. To canp l e te thre·e effectiveness resear·ch projects \'~I th SO percent ncct::p tance of rcc~onc!a t 1 ons.
3. To ensure that an QVe rage of 90 percent of a 11 resenrch project$ are ~;a!'p 1 e ted by dead I~ ne dates.
4. To increase the level of depurtmentul communication and decision-making skills.
5. To develop an evaluation method for the problem-solving sesslo""s.
6. To Increase by five percent the miles-per-gallon ratio.
ADMINISTRATION S GENERAL
PERFORMANCE llEASUF\ES
Number-of productlv!ty.research projects
coop1eted
Nwnbir of effectiveness r•search projects
canplsted
Ccmp I e t ion of evaluation Ins trumont
%of research projects completed by doadllne ·
%of project reconrnendatlons acc:eptcd
Actual
.~74-7i
Actual
1975-76
Ac.tua I
1~76-77
3
Target
1977-78
3
3
Target
1978-]2
3
3
1
90
90
SERVICE LE' ;~l CIIAN9i_'-An Increase of $1,156 Is reCQr~Wllended.for 1978-?9. ·The ~ame nunber of personnel (~) and job
responslblf•tles as presently assigned wilt be maintained for 1978-79 and specific research proJects ·
that focus upon productivity and the ~os t effect lvcne~s of llepartmentJl I ope rat ions wl11 be comp letcd •
.._.._.------~---..... • ,, __ 1976·79 .ANNUAL BUDGET-
• • ~ '..... ' ,. ~ • ' : • J • L • .. ~ • •
--------------·--CITY OF PALO ALTO----------------......
AD~il til STRATI 011 & G EUERAL
EXPENDITURE SUMMARY
Employee Services
Technical Services
5uppl ies
Equipment Purchase & Rent
General Expense
Tota I Expenditures
EXPENDITURE ANALYSIS
Actuai
J21E.:ll
$ 62~269
13 ~sw
2]11
Jl ~377
123,011
'$l03~f
Adjusted
J..,.CJ77d78
$ 81~, 172
750
4 J 700 .
65 000 $"f5~22
Proposed
1970-79
$ 86,'728
100
550
3,600
64!800
$155,778"
Increase
(D~rease)
2,556
too
( 200)
(l, IOO)
( 200) --r:nr
Emp loy"ee Services .. ~ is recoomend:;d for s tafft ng this subprogra11. The regu Jar sa 1 ari e$ !ncrf;ase r~su 1 ts
from not applylng a vacancy discount ~n 1978-79 •
. Tcc.hnlcal Services ~ ~JQ! Is recanmended for maintenance and repair of 11ctatlon equipfnent.
Supplies-$550 Is recommended to provide for genen~! off!ce supplies, personne~ folders, rli!ference book~ and
tapes. -
Equipment Purchase&. Rent -1J,60.Q_ is r-ecoornended to provide for the rental. of a Mag C~rd typewriter.
General Expen·:;e ~ $64r800 is recoomended to pro~lde the foHowlng: ~6.2,500 for the dep2rtment 1 s share of
ll ab 11 tty insurance: Ci i:y memberships of $30<),. transportat ton and drayage ··of $100 ~· ~nd · trave 1 and me~tt.ng$
of $1.900. · ·
..
....__ ______ .......;...., _____ _.....1978·79 ANNUAl DUOGET -------------313 • • ~· .-. . . -· :, . ~ ' . " ' . . . ,. ' : ~ · . ., , .·. ~ -""· ·. ~ ... ~-. -. ,
•
(
/-------------;....._.CITY OF PALO .~LTO
POliCE OEPARTHEHT
SUPPORT SERVICES SUBPfiOGRN1 ·----
PURPOSE/GOAL -To provide Information and services to the C<.li1Y1'1Unlty Md t(~ cr!mlnal justice agendcs; to pr-otect
Ti1e'~pubTT"Cinterest; and to provide support for department activities.
DESCRIPTION-The Support Servlces subprogram is responsible for handling telephone, in-person, and mall
and sections by prov~ding central records, property/eviJence~ cour-t liaison, and \'ia.rr~nts servlc.es. Dudng the
current year, the Pollee lnforrnatlon System, the department's cooputerized statlstica1 co'llectlon and rermrtlng
program, 1·ms streamlined through e11mlnat!on of sane reports, consolidatlon <md addition of other reports, and
reZ~rrnngement of d<1ta displays. These chanoes hr:~vc facilitated the use of the system for federal, state, and _
1nternJ1 reporting purposes. The position of permit Investigator, upproved by the City Council InJun~ 197L
I<Jas filled. This action a'llows for a full-time effort ln coorcll!.atlng the ;ssuance of a projet;ted 400 licenses
and permits.
$219,288 is reccmnended for the ~9713-79 fiscal year. This Is a decrease $(536) frcxn the current Adjusted Budget.
Thedivision \'>'l I l continue to provfde Loth a high levEJJ of pot !ce business services to the puld lc and support
for other divisions uncl !::ections of the Pollee Department. A study of the allocation of workload and personnel
resources wlthln the division wl11 be Initiated In the third quarter of the current year. aased on the
recommendations of this study, some changes In divlsfr.,n operations mc;Jy resu1t·durlng the next year.
OBJECTIVES
L fO canplete necesf>ary response to mail lnquirtes within an average of 24 hours after ret;elpt.
2. To complete necessary rasponse to telP.:phone inquiries within an overage of flve minutes after rt!celpt.
3. To ccmplcte r:tecessary response to ln .. person lnqulrJes ·.~lthln an llverage of fifteen minutes.
t~, To approve or deny 90 percent of Hce~'tse/permlt applications wHhln 30 dc1y!l of ap~Hc.:sdo:~.
S. To make ten lnspcttlons of establishments ~lterssed by the Pollee Department on a quarterly basts.
6. To cc.mp1ete the intern~i indexing and fillng of ccu.c lnformatlon within five days after the case is received
fn sso.
J97tt·79 ANNUAl BUDGET ---------....... ----------3l.Ll
I
...-..---------------CITY 0~ rALO/.lTO --.~---------------.
POLICE OEPARTHEtlT
7. To pl'ovfde statistical reports for other dlv!sions/s~ctlons by the tenth \vorklng day of the following month.
8. To obtain cdminal c001plalnts filed by the Dlstrfct Attorney ~n 90 percent of all cases subnltted.
9. To clear 60 percent of all warran~s received,
10. To dlspose of property hetd as evidence in 90 percent of al! felony cases wlthln 60 d~ys of
adjudication/expiration of statute of limitation.
• •
315
t
I
I
r I'
I
•
---------------CITY OF PALO ALTO-·--------:------......;.--...
SUPPORT SERVICES SU1:lPI'\OGR.M1
SELECTED PERFOfii!AHCE 11EA51JRES
Ntn>bcr of inqLddcs
~h!:-r;1.-..er of l·iarraflts cleared
Number of warrants received
/\•lerage hsnd II ng time -ma i 1 I nqu ~ d ~~
A.ver.::.ge handilng tlrne ~ te1ephor.e: lnqu~rl.;s
l'·.vercJQe h<mdling time-ir.,.person lnqu!rle~S
%of app1lcatlcns handled within 30 days
% (; f h'arrants cleared
%of warrants cleared from lett~~~ :~n~
POll CE~ .. DE.~ARTHEtn
Ac tl1.;:d Actl~a 1
l9~'~Z.2. 191,?:7£.
J02,3fl8 134,556
I , 7l2 2 ~ 1143
5,235
15.2 hrs
!1. 8 rn In
11.9 mrn
116 '7 %
Ac.tua 1
l'fl6~]l
Pt7, 112.11
2,919
lj' 563
17.8 hrs
6. i min
12.9 min
64.0 z
Target Target
1977-78 197~9.
136' 400 139,200
3,250 1 '800
5,900 3p000
2.1~ hrs 24 hrs
S min 5 min
15 m~n l5 m!n
90. %
55 % 60 %
60 %
.?_E:fW_!_('l_~!_Vf._b~_fllM.!_Gf. - A decrease $(536) Is reconrnended for 1978-79. The change In funding I!< slight and re$uits
laq)ely f~om a red~~tlon in t;h~ need for· hlajor equipment and the combtnatlon of U.e transfer at mtd-1977M78 of~
sworn posJtlon to ~50 and the oudgetlng of ail non-sworn posltlons at tOO percent (Instead of 96 percent, as in
1977-78). !he reduction of the position {from t.he war·rant office) shouid not Impact the Oepartme-nt 1 s overa1J ser
vice level 1n handling 1·1arrants. A warrant liaison has been appointed In FSD to a~slst tn coordinating the "ssignmer· .. of war .. ants. to be served.
The level of activitfes In the division w.lll continue in 1918-79. /'!,study of the allocatl.on of workload and
personnel resources within the dlvlsfon wl1! be Initiated by Budget and Staff Services during the third quarter
of the current year. At this trme. the tmpac::t .of the recCITillendations of that study~ if fmplementP.d, are unknown~
Surveys of the 1evel of activity in the div~sfon on weekends nnd holidays will be taken later In 1977·78 and
during the next year to provide data about the possfbllity cf closing the business off~ce at som~ of these times.
At this time, no changes are projected.
'----------------1978·79 ANNUAl. OUDGET-------------:316
I
l
I
---------------------------·----------------------··-·-----------
SUPPORT $(RVfCES
HPF.:HD i TURE SUH11ARY
f-~:p l oyf;e ~~e r vices
Profession~! Services
rcchn i ~;-; J Servi-ces
Supp l i es
£q·-.~ i[X",,~nt Pwrchase & R~~;nt
t\er..era l Expense
Tot3l Expenditures
EXPENDIT0RE ANALYSIS
CITY OF 114LO ALTO -
POllCE OEPARTMEtlT
Ac;.tua1 Adjusted
jj]6-.?L JJZ1~78
$201,1139 $202' 53~1
6:452
lOt 2)12 3,080
3~389 3,565
Pl~676 9" 2liO
....1Jll!t3_ _J..t.!!.Q.Q_
$23 8 j 61f! $219,824
___. ........
Propos"'d
}~7Jtl..9_
$202,640
31210
3,5~5
7 .'~tO
2,~Zi
$2~9,288
Em'p ioyee-Servlces-=--$~02 ~61~3 Is r~comme11ded for staff l ng this subprogram.
\
Increase
J.pecr~a~se)
$ 109
130
( 20)
(I :930)
l 17 5 ----L--.
$( 536)
Technical Services-.Ul2l£. It,; reccmnended to provide the follohlfnu: $1~500 for maintenance a11d mocJiflcatlon. of
the Pulice L"'formation System; Sl,7JO for ma!nt~nance smd ro~jatr of e1aGtrlc type~trlters, calculdm·s, cash
n·aistc:r~, cardveyor and ml~;cell~neous equipme-nt.
SuppHes-$3,$115 is reccmmen.ded to ptovlde the following: $2,310 will provide paper for the xerox machine, Plfl
termlna!p CJIC printer, and teletype machine; $250 is for camera. canputel"', and typing aqulpnent; $260 for penal
codes, $725 for xerox toner, fuser ol I, developer~ and mfscel laneous supplies.
Eqtdpment F'ui·chtJse & Rent-$7,310 is rec<mnended to provide the following: $350 'Is for chairs, c~lq.llators and
file cab t nets; ~6, 960 Is for 1 eas I og and rna In tenance coHs for the xerox machine.
General Expense ~ $2,575 ! s recoornended to prov f de the fo llow'i ng: $~0 Is for membe:rsh r ps; $a.25 to .:J~~end
association meetings; $2,100 to send fi119erprlnts of PAUSD employees to the California Department of 1 Justice for
processing •
...__----------------1978 .. 79 ANNUAl BUDGET----------------317 . •
• ------------------C!TY OF r/.LO /.lTO -------------------
POLICE DEPARTMENT
FIELD Sf.RVJCES SUOP~OGRAH ----------
fll!~/G~A~~ ·-To enhance the public's sense of S\.:curlty by m!nirnlz!na hilrm to persons, loss and damage of
property, <Md dame1o~ to the t)nvlrcr;,.,ent.
D~_SCflJ?T!Oti-TtH: Field Services :wl:pr()()ra:n !s r~sponsilde for the delivery of the most vh;lb1e police sendee
tt; the co·irnunity; division r~nonneJ resrond to ~rnergepcy calls \'w'!thln three minutes; priority culls within five.
minutes, i:lnd non~pdodty c.J! is 1·dthin 2D nilnutcs of report. In addition, the subprogram provides traffic law
enfot'(.C'Tient, accident irwesti(f<Jtfon, and flreventatrve ptHrc.~ for an area totalling over 26 squ.""rn mlles. During
the ct;rrcnt year, the c.ffarts of FSD have resulted in .J 2Jl percent reduction in the number ol ~rljury Clccldents.
Since Jonuary i978, a six-person spc,:.ial traffic enforcement te&i\ has been vlorking to reduce vehicle speed on
five selected streets, as authorized by C~1ncll.
$1,~·04.l;OJ is recOTJne-nd<~d for the. 1978-79 fi:;ca~ year. This Is a decrease $(4,226) from the current Adjusted
Budget. During the co~n inn year, the effect iv<~nes s uf the special truff! c enforcement team wi 11 be assessed.
Based en a posi t!vc evaJa,atiCint the dep-artment 1vi ll r~C(~Knend to the Council the creation of a permanent traffic
unit and an incrense in st~ffing levels.
OBJECTIVES
l. Tt:> m~intain an average response of 3.0 minutes to ernerg~ncy cath.
2.
3.
4.
6.
7.
To maintarn an average response of 5.0 n~fnutes to priority ca11s.
To malntafn an averaue response of 20.0 minutes to non-priority ealls.
To limit the number of street crimes to 200 Incidents.
To r~lease 75 percent of all •Jsdemeanor arrasts on citations.
To lfmlt. the number of traffic accidents to 1,4?5.
To limit the number of ;njury accidents to 500.
8. To issue 25,000 moving c(tatlon~.
~-------------197a~9A~&~~n------~-----~m
,_.,-----------------CITY OF PAt0.4TO -------------------
POL t CE DEPARTHEtrr
OOJECTIVES
9:-To issue 3,000 bicy.::le citiltlons.
10. To !ssue 10,000 spcedina cit<Hions.
11. To issue 5,000 speeding cl tatlons en selected streets by m~~bers of the trafflc team.
12. To limit the number of bicycle acctdents to 150.
t3. To Issue 1~500 muffler citat!<tiS.
14. To respond to 89,000 incidents.
• •
. • ·. ·: . f. • . . . • . ·. ~.· ~. ~ ~ • . . ' > ~ -. • • • • • • ~ • • ·.: •• • • -
• • __.----------------CiTY OF PALO ALTO----------:-·--------........
POLICE O£PAfH11EitT
FIELO SE:RVICES
PERFORIMHCE HEASjJ!&§.
Number of reported street crimes
~umber of traffic accidents
Number of Injury accidents
Number of moving citations issued
tlumber of bicycle cit:<3tic,ns issued
Number of speeding citations
Number of speeding citations on five major streets
Number of bicycle accidents
~lumbl':!r of mtJffler citations issued
Number of incidents
Response time average -Bnergency {minutes)
Response time average-pri~Jrity (minutes)
Respon~e time average -non-priortty (minutes)
~ii sdemeanor c i tc1t ion release percentage
% of emergency calls on i.arge,t
%of priority calls on tPrget
% change In reported street crimes
% ch~ng~ in traffic accidents
% ,;,ange !n InJury accidents
Reduction of 85th perce~ti1e speed on Arastraderot
Charleston, Embarcadero, Hiddlefield, University
% change In bicycle accider.ts
Actual
19711-75
208
I I IJiJii
504
1)t576
1 '733
2 I 182
l21
! ,640
5.29
9.119
23. 14
54%
70~
75~
l1ctua l
1975-7§.
171
11373
535
j 7.731
2?273
3, it ill
nt
1 ~ 520
7~1303
3.09
4.70
13. I 0
76 %
73%
68. t
07.A1t
( 7.5)'
6.2 %
Actual
1J76-77
186
1 ,3} tt
439
. 22,898
2,279
4 ·' 259
110
i ,085
781317
2.,70
1,,70
12.90
79 %
J5 %
66 %
8.8 %
( lt.))%
07 .9}%
k1J HPB
( 9. 1)%
Target
1977-{!
200
1 ,475
sco
20,000
2,200
lSO
1, 400
85,000
).00
s.oo
10.00
75%
Target
1978·79
200
i ,475
500
25,000
3~000
10,000
5,000
150
1 f 500
89t000
3.00
5.00
20.00
75%
75%
7S%
75%'
30·35 MPii
SC.RVIC£ L[VEL CHANGE -A decrease $(~~226) Is re~nded for 1978-79. This decrease results largely from a
reduced need topurchase major equipment coupled ~flh tho projected increased costs for technical services.
:\9,590 Is Included to provide fo1 overtime co~.t.s associated with the special traffJc enforceme:.t program
\'Yhlch the City Council authorized to operate from January-December 1978. The perfcrmance of the unit will
be mon!tored an:J evaluated In preparation for the Department's proposing a permanent solution to traffic
problems In Palo Alto, At this time, ft h difficult to pradlct \'.;thlt the long-range solution to thts
problem wl i I be.
-----------------~~ ......._ _____________ __:_ 1978-79 ANNUAL BUDGET-320
FIELD SERVICES
EXPENDITURE SUMMARY
Employee Services
Technical Services
Supplies
t:'qtl ipment Purchase & Rent
General Expense
Special Expenses
Total Expenditure~
EXPENDITURE ANALYSIS
-CITY OF PALO AlTO
POLICE DEPARTMEHT
Actual Adjusted
)276-77 1377~78
$1130if,932 $1 ,3631Jll8
16,4?.3 17,~50
16.529 19,550
l '969 7,~85.
293 soo
~co __ _j_OO
$1,3110,546 $ t I It 08 '(~ 3 J
Proposed Increase
1.978-79 J.Q.ecrea se)
$1 ,362,86( •' ( ~ < 28 i)
!9,500 2,050
19,000 { 5)0}
J 1500 (5,985}
650 ! 5C'
Roo -~---...,~-3~0
$1 '404 '407 $ (lt,226)
Employee Services -lL.J.£2,867 Is recam:ended for staffln<J this subprogr~. The decreast-~ !~ due to the re
classification of 2 sergeants to officer positions.
Technical Service5 ~ $E,500 1s rccomnended to provl<.lc the folJ~ .. .tlng: $600 to reptdr cac.1eras, tape recorders
and office equlpmenq$18,§1fo Is for the servh.::es of n clinical technol()-;}lst (for cJrivlfl!J under the influence},
to provide for medical pre-booking checks, and to provide for r~pe vl~trm examlnat!ons. TI1e cost Increase is
assessed by hospitals and technical personnel.
s~~pp! ies-§!9t00Q. Is recoornended to provide th~ fnllowing: $7,000 fs for UCR paper, case folderst paperD pens,
pend1s, calendars, cttations, enve.h~pesf and miscellaneous items; $~,000 Is for fiDshilghts, batteries .. -fie.ld
evidt"nce equtpment, .tapes, and replncement equipment; $3,700 for filer., flashbulbs, chemicals; $3t500 for fusees,
first aid supp! ie$, 3nd blankets; anJ $800 f~r t:raJnln:1 manuals a:1d miscellaneous suppl fes.
Equipment Purcha~e & Rent $ L !;iOO !. s requested to replace ooe radar unIt.
General Expense ft $650 ts recOfmlended to pr-ovide the fo!t~lng: $SOO h for travel and meetings associated wfth
CallfornJa Peace Officers Association, League of California Cities, and mlscelJlaneoos meetings; $150, a decrease
of$ (150), Is reques~ed for emergency meals.
Special Expense .. $890 is requeste:d to cover costs of the Annual Pollee Reser·~ dinner and awards. The increase
of $390 reflects the department's desire to pay far all costs in reconnltlon or the Pollee Res~rves• contrlbutlon
to the Department ami the cr~unrty •
..__----~----------1978 .. 79 ANNUAL SUDr;:tET 321 •
• • .-----------'------CITY Of Pl.tOAUO ---------------..__
POLICE OEPN\T~IEIIT
PERSOIINEL MlD TR.~! Ill NC. SUBP ROGR.I\M ---__,...... .. __ ~
PURPOSE/GOAL~ To ensure a hlgh Jevel of pollee sen!lcr.\> for dw cmsr•i.I11Hy thcough cc~T:Qrehcn~ive solectlon and
trarningprograms; to pranott~ personal nnd r•rofcsslcnal 0!"0l'Jth; .:sr.d to provide personn~l &d;nln!Hr<Jtion services.
DESCR!P'fiQ!!-The Per$onncl and Training subprogram is re!>ponsib}~ for thrc recruitment~ selection. and tralni~
of new pol ice officers; directs and monitors the dep~rtment's ~ffirmatlve action efforts; and administers on
going in-service training and employee devetoprnent proCJrG"\1S. The subpro:)r~ h<~ndi<:!S the <'H.hlini:.tration of
personnel matters, including maintenance of employea records, monitoring of safety-loss control: and sick leave.
and control of the purch~se and issuance of safety equipment and unifor~s. Ourlng the current year. active re
cruitment of minorities and \'lomen on college campuses lias resulted in five afflrmative action appointments for
poI ice officer pes it ions, Ccmm i tment t·o the dep.urtment .\ s employee dc'.'e I opment program h<l!' resu 1 ted in the
development of internal resources and their utilization In all flllases of the depe~rtrr.entjs trnlning effort.
Department sick leave usage has been maintained within the established objf!ctive, and the number of hc;urs lost
due to occupational Injuries has been reduced.
$111,054 is reconlfnended for the 1978-79 fiscal year. This a:nount represents a decrease $(281} fr-001 the current
Adjusted Budget. Projected activities include the contlount~on of required, community-oriented. officer safety,
and speclallzed training. Training fn safety~loss control wlll be ~ntroduced at the supervisory level.
Affirmative action efforts \'l'ill be directed toward rccrultr'.!nt, iHSigMent rot<ltiont and employee development.
OBJECTIVES
1. To satisfy state requirements for flrst-ald, cardlopulmo."lary resuscftatlon, recruit, and advanced officer
tralntng.
2. To provld@ 40 hours of crl~ls Intervention trafnlng for 10 pollee officers.
3. To conduct quarterly firearms training !Shoots, night and day, at which all sworn personnel .ust qualify on
the approved course.
1,, To provide a mlnlmum of 10 hours of training to al1 sh•orn penonnet below the rank of lieutenant on the
dep~rtment 1 s po1i"cy related to the U$e c:1f firearms ond thti' morat/philisophlca! issues Involved In the use of
deadly force.
5. To provide P.O.S.T. approved trafnrng In line with employet::: deve!OP"'ent efforts to depart:JHnt personnel in
pos!tl~ns requiring specialized technic~) expertlse.
"----------------1978·79 ANNUAL BUDGET------------
)!1.
------------------CITY OF PAlOAtTO ------------...------.
POL I Cf DEPARTHEt~T
6. To provide !140 hours of on··the-job trf)(nlng for each recruit ln the Field Training PrQDrarn.
'?. To maintain the. percentage ·of s~ck leav~ hours used at or belrn·; three percent of total prodliCtive hO'...:rs,
8. To Increase the number of \'/omen and mtnoritles In sworn positions proponlont:~te to the number of opportun~
ities to hire new officers.
9. To reduce the !ost-t!me frequency rate to five percent helow the Niltlonal $,{fety Counci 1 's average for
poI t ce cmp i oyees,
10. To provide four hours of tratnlng in saf~ty-lo3s control for all supervisors.
I I. To provide psychological evaluntion of pollee opp11~ants, serve as a consultant to training off leers~ and
provide trufnlng and counseling services for department personnel .
•
. e •
----------~------CITY Of PALO ALTO----------:---------
POLICE DEPARTIIENT
PERSONNEL & TRA ltH UG
PERFORMANCE MEASURES
Actual
J974-7a
Number of f!rst,..ald tr~ln!ng hours
Number of curdiopulroonary training hours
Number of academy training hours for recruits
Number of Advanced OffIcer Cou rse.s
Number of c-risis intervention training hours
Number of firearms pol icy tral'nlng hours/officer
Number of specialized training hours
Number of FTO training hours for recruits
Number of recru! ts who complete FTO program
Number of safety-lo~s training hours for supervisors
Number of police officer carsdldates Interviewed
Number of consulting se~sions with FTOs
Number of tra!ningmc.:lules as part of advanced
training courses
%of officers fn specialized poslt!ons who
have received speclallzed training
%of officers who qualify with firearms
%of sick leave hours us.r_.d of total
productive hours
%of minorities, wcmen ~pp(jlnted to sworn
pos r tl ons
%of recruits who c~plete FTO ~rogram
Lost-time frequency rate
6~600
3
3
Actual
l212:Zi
385
3~888
3
66%
SO%
Actual
~L976-n
h75
405
~24
2
1~60
2,009
779
3
66%l .
15%
Target
1977--7~
360
360
440/recru t t
2
600
10
440/recruft
3t
Ta rg~t
! QJ8·· iC ·~-I .I
360
360
I, 160
~
I tOO
10
2,500
J, 760
4
50
10
l2
2
SERVICE LEVEL. CHANGE n A dec;rease $(:281) Is reconmended for l9JS..:j9.· The change results largely from a need
to purchase major equipment 1n support of the subprooram 1 s purpose, combined with a reduction In temporary
s~larles. As Indicated fn th~~ object expenditur~s section~ a new vldeocass~tte system w111 be used to replace
a sIx year o I d sys tern wh l ch Is unrelIable due to age and. \'lear of equl pment. Chanae of damaqe to the equl pment
wt! i be reduced due to the cas~u~tte nature: of the system. The new system wl It be ~sed ex tens lvely tn tn~house
traIn I 119 presenta t! ons f r.cl ucle I ng roll ~ca 11 tra; n I ng, advanced off! c::er courses, ff el d s ituat ton tra ~" f ng sess
Ions for recruits, critiques of major lnvestlgatfons, and portions of the selection process. The new equip~
ment wt II allow the :subprogr·am to more effectively and efflctent1y se-rv_e_t_h_e_O_e_p_a_r-tme_._"_t_. __________ __;·
...._-------~--~--~ l978Ni9 ANNUAl BUDGET
. • .. • . • ' ' • ·, " •,• ' r. ' • • ' '•' • • ~. •' ... 1 ' • • • • • • ' • ' • • ..., '." ' • ' • - -., -~ • -• ' ' - • "* -
c & TRAINIIIG
~~ EXPEND_! TURE SUIIH/\RV
Emp I oyec Services
Professional Servic~s
Technical Services
Sllpp11es
Equipment Purchase & Rent
General Expense
Speclal Expenses
Total Expenditures
EXPENDITURE ANALYSIS
C lTV Or PALO ALTO
POLICE DEPARTt1ENT
Actua 1 Adjusted
19Z§.:?Z. ~]l:.ZL
$1:6,097 $63 1 ?.00
6,2S6 5,000
22~019 211,120
"' 2'7 I t:.' ""i 15,1165 .
ll' 162 3,00{)
1 ]1, 550
---
$90 ,8;)5 $111,335
Proposed
J.21.§:}9.".
$ 61 , 397
5,000
24,570
13,737
5,600
11)0
__ }~Q.
$111 ,OSf~
En)'i)foyen Services -1~Le39l is recanmended for;-stufflnq this subprogram.
. .
Increase
{Decrease)
$ { l , 803)
450
(1,728)
2,600
( )00}
300
·--~-
$( 281)
Prnfessionai Servfces-$5 20oq Is ~·ec,mn-2nded to provide for the contract ·serv~ces of a psychologist. The
psychologist Interviews and ev'nlyates pollee offtcer candidates, serves as a con~tultant to the Field Training
Officer Program~ and provides Individual counseling services to personnel e~pcrienclng job-related stress.
. .
Teclmicai Services m $21+,570 Is recommended to provide the fo1Jowlng: $211,120 fs to pro'.lide training opportunit1e
for department person'nelaf .... P.O.S.T. mandated or approved course~ anJ pi~ograms. Courses are selected and a$sign~:;d
on the basis of state requirements and organizational needs, P.U.S.T. reimburses UIJ to HJO percent for travel
and tuition oexpenses. up to $35 for rer diem costs, and 60 percent of the officer's salary. $450 Is for matn ..
tenance of ne\\"' video equipment and safety equiJ'l(llent.
Supplies-$]J,1l7 ls·recomnended to provide the following: $100 is for miscellaneous office supi)li,.s; $150 for
a Polaroid camera and supplies; $12,687 for ammunition; $300 for book'S and subscrtptions; $500 for videotapes.
Equipmt}nt Purchase & Rent .., $5t600 Is recommended to provfd~ the fol10\..,ing: $3,600 ts for a videocassette
system for ~n-servlce. training; $'2,000 Is for purchase of safety equipment such as Neapons, vests and grips.
General Expense -lli,£ Is recon~nended to provide the follov~ing: $100 l$ for memberships In various professional
groups; $350 is for travei expendItures associated with pt•qfeulona1 group meetings and recruitment and seler.t(v~l
of pol Ice offlcers.
Expenses -]300 Is recommended to purchase and present officers badges upon retirement.
--------------... ----· 1978 .. 79 ANNUAL OULX;ET -------· -325 • •
• ... • ·:·~·~:· .,_ ' ... · .. ·•• • .•. -~·.., "':: •. ··.~.~ .. -;~·:. ••• • .... '···'··.· ... ' .• ·~ • ,••' ',, ~·r
··' • • ~~~~·~~~~--~~~~~~~CITYOF~~A~~~~~~~~~~~~~~~~~.~
POLICE DEPARTI·1EUT \
POLICE COHHUU I TY SEfW J CES SUBPROGRAt! -... ~ ....... _.
PURPOSE/GOAl-To enhance communfcutions wlthin tht>. community; to encourage public awareness; and to bulid trust
and respect~between the Police Department a>~d the community.
OESCRIPT!ON ~The Pollee C0mmunfty Services subprogram is responsible for a variety of community services in
clucllng--a-7omprehenslve crime prevention program, bicycle rec:overy and safety rrogram, and community ifatson
services p1~gram. During the current flsc~l year, crime preventron actlv~tles contributed to a 12.6 percent
reduction in the number of burglaries In Pilla Alto. A llorth County tonrmml ty Rad~o \latch prognm was developed
and Implemented, based on a successful Palo Alto program.
$127,690 Is rt:H.orrmended for the 1978-79 fiscal year, Th!s f!i an lnct.ease of $5,5~5 over the current Adjusted
Budget::--Ourtng the next fiscul year, crlme prevention, schclol, and blcycl~ activities wtll continue. Other
activities wilt Include completion of a crime prevention program utlliz!ng non-sworn CETA personnel and ex
pan$lon of the North County Community Radio Watch program throughout Santa Clara County.
OBJECTIVE$
T:""'""r.O~counse1 350 middle and senior high :)choo~ students.
2. ro conduct 300 ')Ollth c1tizenshtp classes.
3. To effect a positive feeling and attHude towards the role of la\'1 enforcement among cO percent of the.
Palo Alto Ur.tfled Schooi Olstrh:t students.
4. To contact 1,552 households and business·es about cr!me prevention.
5. To affect a feeling of improved knowledge an4 $~fety among 85 percent of persons conta;ted through crfme
prevention meetings.
6. To maintain a burglary rate In hanes and" businesses contacted at 50 percent Jess than the rest of tt.e C!ty,
thereby preventing 54 burg1artes.
-----------------197£'·79 ANNUAL BUDGET ____ ___.........._ _______ ___
.--:;., • •J .·: .·, 0. : . . ~ '. . .· .. :.,· :I~·~ .. -:: '• ,.,. ~-.· ... ~ ... ;,· ... · .. · .. --.. · ...•. · .. ···~· . ~-·--. ~ .· ··, :. ~ . ·, ·:...·
---------------CITY OF PALOI.LTO ---...;......------------....
.POLICE DEPARTMENT
To return to owners 35 percent of abandoned bicycles.
8. To return to owners ) 5 percent of stolen b lc.yd es.
! 9. To contact 15 percent of Palu ''lto Unified Schoo'-Ol!:itrk.t students abol!t blcyde safety.
POLICE Crn1HUNITY SERVICES
PERFORMA~CE MEASURES
~~---·-··---~--
!i wn be : of s t u den t s c ou n s e 1 ed
Humber of student c hl5ses
Number of students surveyed
Number of homes and businesses contacted
Number of persons contacted ln crtme
prevention meetings and Inspections
Number of abandoned hikes returt~ed to
01·mers
Number of stolen bikes returned to
o1..-.1ers
Uurnber of stwde.nts contacted lr. bike
safety cl.as~;es
Burglary prevention follOYJ"'UP t~me
% of st~dents counseled
% of students contacted through classes
%of students having positive feeling
too.ia rd s 1 aw enforcement .
Actual
}9J!!.:7a
317
407
1127
J '/1/12
l ,909
I 711
1!8
I ,200
IJ • 7t
60%
5~1%
% of persons contacted at meeting; having .
Actual
JJ.li.:l§.
419
lJOO
236
l ,316
1 '591
76
131
4,098
6.2%
79%
63%
/\ct:t·sl
Ll~l§:.JZ
708
481•
259
1,867
2,643
80
155
lt ~ 533
72%
60.5%
Target
1977-78
350
300
1,552
improved fee ll ng of safety and secur fty 89% 95% 92% 8;%
Nurnbe r of burg 1 a rl es prevented · 57 ·· 48 6~L Slf
% of abandoned bikes returned to a.'lners 33% 33% 33% lfO%
%of stcden blkes returned to owners 10% 13% 16% 15%
TarQet
~J.Q:.Z2.
350
300
260
I ,552
l ,ooo
88
!35
1,725
3 days'
6%
60%
60%
85%.
54
35%
15%
~fWlCE LEVEL CHANGE-An Increase of $5.545 Is recOinroonded for 1978-79. The Increase rt:3fults from a chang&.\
In personnel, I.e., three police agent posftton$ \'1111 be assigned to this subprogram In 1976 .. 79. Salaries
for poiice l'lgent positions are higher than that for police officer posit'cns which have been allocated to the
subprogram r., 1977-78. In addition, the salaries for the two non-sworn positions ~re budgeted at 100 percent
In 1978-79, compared to 96 percent for 1~77-78. A11 progr<lms wll! continue tQ provide the same level of
service as In 197i-]8.
-----------------.. --.. ··-1978·79 ANNUAL BUDGET---~---------Y[J • •
POU CE COKHU~Jl TY S€ RV ICES
EXPWD!TURE SU~AlW
Employee Services
Technical Services
Supplies
ftr..J ip:"Jent Purch.ase & Rent
Genera I Expense
Total Expenditures
EXPENDITURE ANALYSIS
CITYOFPALOALTO-
POLICE DEPARTI1EUT
Ac:tuaJ Adjusted
l9Z6 .. 7l ~77-78
$130,506 $114' 521
3 , 2lt 1 3,780
2,843 2~870
!79 0.
266 974_ ---
5,!:)7 ~035 $ l 22, lit5
•
Pr·oposed
1978-79
$120 tfH 2
3,450
2~525
570
_2}~
$127t690
Employee Services -$12~J4t2 is recommended for staffing this subprogr~n.
~~. ----~-
-· ~
Increase
(Dec~~u
$5 ,89!
(330)
(31~5)
570
~-
$5,545
Technical Scn .. Jces-$),1~50 Is recanmendet..l to provlde tht~ follO\-Jtng~ $300 for neHspapcr advertisements on crime
prevention and bike safe\:.y; $go Is for maintenance OP six m..;JmHli typc\<lr!ters; $3.)000 is to pat·tic:fpatc In the
county~·lide bicycle s~fcty project.
Supplies-~2,525 is recoomended to provrde the fo110'r'lln!}: $186 Is for general offfce supplies l!')cludlng graphs,
!itationery, business cards, record books, etc.; $lf04 is fo(" tooh and equlp.-nent .used In the school resource
offic~s, crime prevention, and blcycJe programs; $50 is for art anti fHm supplie~; $1,385 is for fnms, educa
tional digests, yearbooks, penal codes, pamph1ets; $500 is for b~cycle 1Jcenses and registration forn·,s.
Equipment Purchase & Rent-.i5)0 h recommended to provide the following: $370 Is for chafrs and~ m1nual
typewrl~er; $200 is for a dJsp ay kit for use at crime prevention meetings.
General Exp~nse-$733 is recommended to provide the follO\·dng: $50 Is for membership fees; $483 Is for.
travel and meetlng'S";"$"200 ts for support of the activities of the Pollee Explorer Post ar1d Pat.ch Exchange
Program. Support for the Halloween Activities Observer Program and Junior Traffic Patral is deleted.
-.· .. ·. :· .. . . . . . ... ·' ... a . ~ .. • . . .
-------------------CITY Or n~l.OAtTO --------·---------....
POL I Ct OEPARnlEtiT
IIJVESTI GATI VE SER'IJ' ICES SUBPROGRAM
PURPOSE/GOAL., To prov!de an acct~rate, legally-sc~.Hld h~s!s for discovet•f and resolution of criminal ca!-t~~s and
to Lttilize cm~nunity res;::>urc<::s as un alternJtive to the justice system.
DESCF:!PTiOii -The lnvt::stigative Servlces subprogram Is responsible for providing thorough and completed
·1nvest igations for victims of crimes In an effort to !dentlfy off~nders and atd In the recovery of property. and
to identify and utiliz~ car·munity resources a$ an alternative to the criminal justice system. The clearance
r<:Jtes in robbery, rape, <>nJ burglary hnve continued to remain at a level surpasslniJ the stated objec.tlves.· It
is <Jnticip<:<ted th:.->t this hi9h level of effectiveness Hill continue thruugh the next fiscal year. ·
.?.?:n~.?O is rccarr'lt!nded for the 1978-79 fiscal year, This represent~ a decrease $(18,015} from the current
;\dju:oted Budget. Ho major changes are projected In the dlvtslon 1 s ac:Uvlt!es for the c~nlng ~·ear. Hvl-'tevert
int?~·ni1) prograrns imple.mentcd during 1977-78 1·1i1l be expanded. The!ie Include ex<:'lminatlon of alternative methods
of evaluatlng dlvlslon, section, and indivldual performances and~ to enl1ance the division's decision-making
capa?i 1 i ties, problem-solving sessions. f..n educational av;at·ene% fJrogram for school and medical employees sho1.Jld
stL'T.ulate an increase in r.zportln~ of rnpe. and child obuse cases; e>Jso, the divis~on wHJ Implement a cr'lnfldent!al,
crime reportinu progrwn for non-reporting rape and child abuse v~ctlms.
OBJECTIVES
I. To clear 20 percent of reported Part l offenses.
2. To dear 40 percent of reported robberies.
3. To clear 25 percent of report-ed burglaries.
4. To increase reported rape cases by 25 per r-ent.
5. To initiate foll~.; .. up investigations of iape cases 11/Jthln 2~ hours after receipt and of other major
felony cases, ~<-~·!thin ~8 hours after receipt.
6. To obtain criminal caliplaints on 75 percent of the felony cases presented to the Distrfet Attorney by
Investigative Services Divlsfon.
7" To pro<Jide counseling for a mlni.,._.m of 60 famllle!. through the use of the Master Soefal Worker.
To provide ccmnunlty-based alternatives for neg1e~ted, r~on-de11nquent~ anddelhquent yooth •
......__-------------1970·79 ANNUAL fiUOGET
• • 329
I
i
t
L
ji
I,
• ----------·-------CITY OF rALOAlTO ---
POLICE Of.PARTHEtn
INVESTtGATIVE SERVICES
PERFORMANCE MEASURES
r~l..:t'ilber
Number
tlu~ber
tlumber
tlu;;,bcr
thJmher
of
of
')f
of
of
of
Part I clear2nces
robbery clearJnces
burglary cl~arance~
rape clearances
reported r <Jpes
fe!uny r.asr:s
th1mbe\· of f 1.1"1 i i i es -:o;,;ns e i ed by I Ia~ ter
Socia 1 \/orker
tlumber of 601 offender d jyers ions
Humber of neq l ect and child <.Jbuse cases
Number of 6n2 offenders tilvcrted to
comr.un 1 ty progra:ns
follow-up 1nlt~at!on t!me-rapes
follow-up Initiation time-other major felonies
% of Part i offens~s cleared
%of robberies cleared
% of burglaries cle~red
% of rapes cleared
% change !n reported rape cases
%of comp}alnts obtained from O.A.
% change In oomplalnts lss~d by C.A.
%of 602 youths offenders with no previous arrest
recor,d d l ver t~d to r.Oilr.lun I ty prograM
%of 602 youth offenders wlth previous arrest re
cord diverted to community programs
Reci d l vi sm rate of youth offenders \•I/ previous rel:ord
%change in reported child abuse cases
Actuill Actua~
.127/f-15 1975~76 ...---............. ~
li] 9 51•7
~~ 2
176 263
0 10
12 17
78
13t 16.6%
411% ItO%
16.2t 25.2%
66.6% 58.8t
42%
Actual
).276:77
/184
~5
239
9
15
16.5%
~lt,6%
26.8%
60%
(12)%
Target
1977-78 ---
575
45
175
15
30
60
20%
40%
25%
50%
Target
JJ}B-79
S75
45
'275
t8
33
130
60
45
10
3,0
2l~ hr~
4.8 [lrs
20.r%
~0 %
25 %
60 't'
:.:25 %
75 %
5 %
eo t
50 %
50 %
100 %
SERVICE LEVEL CHANGE - A dtlcrease $(18~015) Is teconnended for 1978-7,. The dec, .. .Jse reflects a change In per· ~~ resource~, l .. e.~ the transfer of ooe sworn position to f'SD at mld-1977-78, assignment of several lower
paying positions to the subprogram in 1978 ... 79 (officers instead of agents), (lnd 3 reduction In the overtime
funding allocation. This wrll be offset somewhc;t by the increase, In an equipment account •
.__ ____________ 1978-79 ANNUAL BUDGET·-·
330
ltiVESTIGATIVE SERVICES
EXPENDITURE SUHHARY
Employee Servlces
Professional Servit:es
Technical Services
Supp l i es
Equipment Purchase & Rent
General Expense
Special Expense~
Total Expendiiur~s
EXPENDITURE Mlf\l'!'S IS
CtTY 0!-PALO ALTO·~
POUCE DEPARTI-\EUT
Actua~ Adjusted
]97Ul. 1977-78
$283,238 $271,525
l 0, 3 l10 9,000
71:. 300 ' .~
873 11230.
509 l, 7 50
2 '70f.t 3,700
__ Jl.67l_ 11,000
$316) l16 I $291 ,505
Proposed
J.27S-'79
$2 5'1) 055
9,630
325
1,410
820
3,250
..,..3,00Q.
$273 ,lt90
En1plQ"Y'eiS"ervlces-$254,055 i~. recc.-ft-nt:nd~d for staffing this subprogram.
Increase
_(Decr':51se)
${17~470)
630
25
lBO
{ 930}
( ~50) ______ __...
$08,015}
Professioh,ll Services~ $9,630 ls reccmnended for the services of a Master Sor:lal \/orker and the increased costs
of $630 are due to highercosts of sil)Mies nnd bcl'lcfits. This prCXJram Is an ~greement with Santa Clara County
wherein that agency pays 75 percent of the cost and the City pays 25 p~rcent.
Technical Services· $325 ls r!~ccmnended for psychfatric t-;.stlng required for all suspects in murder or attempted
murder cases. ~
Supplies-$1,1t10 Is recorrmended to provide the follOYdi'lg: $315 ls for calendars, suspect composlts, batteries,
business cards ana i,.iscellanc:oos office itemc..; $lt0 is for tapes; $735 is for film and photographlc supplies;
$250 ls for City directories, newspaper subscriptions, crlmlnal codes and periodicals.
Equipment Pu.rchase & Hent -$82~ Is recoomended to llrovid~ ·the fol !ow~ng:. $220 Is for a transcriber; $300
Is for rental of an ldentt: KFSystem :~fch f>rovJdes composites of suspected criminal violators; $300 Is
for the purchas~ of a Po iaro l d camera.
Gener~l Expense-$3,250 is recommended to pr~;lde the following: $650 Is for payment of dues; $2,500 Is for ex-
traditions; $100 ls 7or emergency meals. .
Special Expense-$4,000 Is recomm~nded for lnve5tluatlve costs associated with vice, stolen property,
narcotics crimes. ------
...__ ______________ 1978·79 ANNUAl BOOGET-
•
/ ,_,-r
331
• -----------------CJTY OF PALO AlTO-------------..-.----.......,
Actllal
illgiiO I TURES BY {SUB)Pn.OGRAII J9]6·77. --Employee B~ncf its . $1~062,952
Administration & General 203 ,I,LJ l
S ltpport Services 2381 bid
Field Services 1 ,31!015 117
Rape G ru.n t Project 10,LJ711
Personne 1 & Training 90,895
Police Community Services 137,035
Investigative Servfr;e.s 316~46l
Burglary Reduction 107t456 -r, so1 ,902 TOTAL EXPENDITUHES
EXPENDITURES BY OBJECT
t:"mplo}i"ee Ser~vlces -·-3,097,6911
Professlonal Serv lc~;:s 123,124
Technical Serv ~ ce$ 65's 11
Supp 1 i es 4? 1)''8 -JI)
Equipment Purchase & Rent 34, 182
General Expense 131;282
Special Expense 1~;071
TOTAL EXPENDITURES 3,50/,:102
Services from Other Departments $7!1,436
TOTAL COSTS -~,0B2,33S
FINANCING
Departme-nt Revenue
Business & Taxi Service
Olcycle llcenses.
Fingerprints
Special Fees:
POST· .
Federal.R~veoue Sharing
Prfor Year Encumbrances
General Revenue
TOTAL COS.l::i
}2,895
8,631
2,356
5,830
4),573
73~285
32t 720
i~~76,333 $i,o8z, 33[
POLf tE Of:PARTMEUT
Adoptt!d Change~ Adjusted
J}_U-7~ To D;Hc l977· 78 --·--$.11!52.911~ ,, 10,000 $1,170,911•1
' ~
171:1622 liU,UOD) 151! '6i 2
230,760 {10,9:36) 2191824
19)32,887 75, 7~6 i ,1108,633
l! 1) 335 11~,335
122,1~5 122,1115
303,725 (12,220) 291~505
~-J)i26r4\8 _ _,_..._.......__ ... ---.
52,590 3,479,008
3,202,1~~)') 67,590 3,270,049
tli) 000 111 '000
66 ~ 130 (18~000) ~8.730
:+ 3,1130 43,4.30
2.3!175 LOOO 26' 17~
72, 12~ 721 12~
4.500 4,500 ),42~418 52.,590 3' ~ 79 ,'0'0[
617 !t,60
~.o44,oi6 9l500
~2,090
627,160
li;'106, 168
16,000 16,000
5,200 5,200
2,500 2,500
s.ooo 5,000
.. sQ, 100 . . .sa, 1oo ... " .. . ~
87 .~oo -R7-;t!oo
75,935 75,935
~~ ,07
' 62,'222,
$ 62,090
~-9~2t833 $-.10~, 16B ,,
---------------------------------197C.-79 ANNUAL nUOGET
Propo~ed
1978-79
$l,I00 1 9G7
155,778
219,288
1 1 Ll04, lt07
llls054
127,690
L73,490
3,~72,674
3,269,074
11t,6}0
: ~ 1 155
I~O I 767
19.400
72.458
5! 190
3,472,6fli'
535 2416
~.oo8,o9o
25,1•75
10,000
2,500
5,500
. -. ' 'Ll:Jill. .
116' 950
~ ' , 9
Increase
(D!f.!.~~!!)
$ 10,023
l '156
( 536)
( 4,226·)
( 281)
5,5~5
(18101!5)
( 97S)
630
2,~25
( :2,663)
( 6,775)
33-4
. 690 ·n;::nlfT
191,744)
§"S ,o78J
9,47;
4,800
500
Percent
f.t!a,Dq_L
.9 %
.7
( • 2}
• 3)
( • 3)
4.5
{ 6. 2)
0 1
1+.5 s.o
( 6. 1)
(25.9) .s
15.3 1 .25
(14.6)
·~-\ ~ '+j .
59.2
92e3
10.0
. 'l-775 . '25.1 __ ".,..,.,-......... 1-... ,_._ --·
-29;550 33.8 -
(75,935) (iOO.O)
_jst ,693) f 1.3)
$ (9S~o1n -· 2.~J ·t
332
---~--~-~~~~----
-CITYOFPALOAt.TO-
POLt CE DE PARTitE tlT
. Ac tuo I Adopted Changes Adjusted P7oposed Increase
AUTHORIZED POSITIONS 1976-77~ 1977-713 ro Oate 1977-78 1978-79 _( Cec rel.lse)
ChIef of Poll ce L 1. 1. l.
Poll ce Cap tal n 2. 2. .., 2. ....
Pollee Lieutenant 6. 6. 6. 6.
Coordinator, Support Services I. l. l. 1.
Supervt sc)r) Support ServIces 1. L 1. 1.
Secretary A l. l. • 1. I,
Secret.:J ry 8 ' . 1. I. l.
Gr;!nera l Clerk B 4. 4. 4. 4.
Pol ice Clerk~\ L L L l.
Police Clerk B s. s. 5. 5.
Pol Ice Desk Clerk lt. lj • 4, 4.
B!cyc1e Technician 1 • L 1. 1 •
Penni t Investigator L 1. L
Pol Ice Sergeant 111. 1/L 14. 12 •· (2. )
Po 1 J ce Agent 10. 18. 18. 18.
Po I i ce 0 ff I c~~ r 50. $0, so. 52. 2.
Pollee Officer {f) 4.5 2. . 2. 2. -· -~
TOTAL REGULAR POSITIONS 114.5 1 t3. \13. . 113. -
TEMPORARY AND OVERTIME
Temporary 5.90 ).37 ).37 3.46 .09
Overtime 3.01 _2..2!!. l.60 ~t.s~t At.37 ( .t7) -
IQJAL THtPORARY & OVERTfME 8.91 6.31 1.60 ].91 ].8; ( .08)
TOTAL PERSON VEA~S 123. :,1 119.31 1.60 120.91 120.83 (,. 08)
-..._ ______________ ..... 1978·79 ANNUAL BUDGET -----·-------------333
• ' '• • -_-' • : -'a. • ' ' •. • -. --~ -
• ----------------CITVOF PALO ALTO----------..~------"'"
Ab.k..OCATION BY (SUB) PROGRNI
Employee Benefits
Admfnistration & General
Support Services
Fleld Service!>
Personne1 & TraIn l ng
Pollce-Canmunlty Services
Investigative Services
TOTAL PERSON YEARS _ .... _______
EMPLOYEE SERVICES -----
AVERAGE COST/PERSON YEAR --·----
. Actual
1976~ Z7
18.32
.5"95
13.96
62.29
2.20
j. 38
13.3 l
123.41
$3 e 09'7, 6921
t' v 25' J 01
POLtCE.DEPI\RTHEIIT
Adopted
)ill:ll
1B.on
4.26
13.80
59,33
~ '20
6.04
D. 10
ll9. 3l
$3,202 tIt 59
$ 26,841
Changes
To~pate
(. 8l1}
3.28
_j.84)
1.60
$67 J 590
$ 204
Adj tlS ted Proposed Increase
1977-78
---'---1978-79 i.Qecre~~l
18.08 18.08
4,26 ~. 3li ,08
!2.96 I:.?.. 96
63. II 63,11 .10
4.20 4.19 (. 0 l}
6.04 5.96 (. 08)
17:.?6 1·· OC\ -l.~~ .LXLL
120.91 120.83 ( < 08)
$3,270,049 $3t269,074 $(975)
$ 27, Oli 5 ~ 27,055 $ 10 .,.
I
I
I
. I
I
I
~~~~~~~~~~~~~~~CITYOF~ID~UO--~~~~~~~~~~~~~~-~.
AIUt-tAL SERVICES \
\ 1970-79 PROGnAM AllD SERVICE LEVEL~ Expenditures of $2l0t355 are recommended for the i978-79 fl,;cal year.
Tnls isadecrease $(7,689) from the current year. The i-~..;;l·lctlon Is caused by t\·/0 actions: (I) the decision
w use a private company for animal disposal vlhfch eliminate~ the need to bulld n cool room at the placement
cent~r; (2) the ava! Jabll ity of Cl:.TA fur.dtng ·.-1hfch permrts t:na elimination of temror~ry assistance, for the
1978-79 fiscal year $1~750 has been a~dcd In medic~l supplle~ t~ ~mplement the CoLincil authorized euthanasfa
by Injection program. The number of regular posltlons and service ~evel will remain const~nt. Revenu~s are
expected to !ncrease by 17 percent from $112~078 to $13!:471.
PURPOSE/GOAL-To provide leadership and policy development In toordlnatlng the d!v!s!on 1 s efforts; to
monftor andevaluate the effectiveness of anlma] serVJCDSi tO provide for the humane place.r:etH Of C~iiirr~h
handled at the P1acement Center.
DESCRIPTION~ The Adminfstratlon and General subprogram is responsible fot· cMd!n"tln9 "!nd monitoring th~
effectiveness eof all division subprogrnm~. Services are provided to the public, ln~person und by tele:phone.,
for a var!ety of anlmal~relc,ted mattc1·s, Including ftndJ.ng lost pets, lumdtlng calls for SlHvlcet animal
plac~mentJ redemption and disposalt animal trap rentals, handltng pre-surgical ami sur!Jiccd apt:ooiL .• nents,
receiving and dfscharging surgical patlentst and arl'anging for post-surgical sutl,,e removal. During the
current year, energy consumption for the division has been significantly reduced.
$31 1 03..§.. Is recommended for the 1978·79 fiscal year. Thls Is a decrease $(3,063) from the current Adjusted
Budget. Projected activities for 1978-79 Include coordination of volunteers fn the production of the Third
Animal FaJr, the sched~l lng of two rabies clinics~ and cont{nued emphasis on return of pets to owners and
adoptions.
OBJECTIVES
C To ma!nudn average gaso1 Jne consumption at the 1976-77 level.
2.
3.
4.
Ta matntafn the consumption of @lectrfc~ty, water and natural gas for heating the factltty •t 1976-77 t~vels.
To reduce the consumpt l on of natura 1 gas used for the crematorl um b·y 50 p~rcent from the l'J76-77 I eve L
To lncrease by ~W percent ove· the 1976 ... 77 level the nuntber of r,.gtst~red participants In the Third An\ul
Fair. ../
----------------1978·79 ANNUAl BUDGET-----------------
335 • •
• ..
• e
------------------CITY Of ~1l0ALTO --·---~-----------
AIHHAL. SERVICES
5. To satisfy state re11ulreme.nts for rabies prevention.
6. To !ncrc.Jse by 25 percent the number of animals placed !n Q(;c;eptable hom~s.
7. To return 960 animals to their lega1 ovmers.
AOfiiNISTRAT!Orl MID GENERAL
PERFORHANCt MEASU~ES ---
Number of registered parttc~pant~ ln
Jl.n I rna 1 f,.,d r
Number of rabies cl lnlcs held
Number of animals adopted
Number of animals redeemed
Gasol lne ccnsumptlon
Water (per 100 cubic feet)
Electricity (KW hours)
Natural gas (Therms, facility heatlno)
Natural gas (Thcrms, crematorium)
%change in registered participants
% change tn use of gasol tne from 76-(7
% change In use of water from 76-77
% change In use of electricity from 1~76-77
%change in use of natur~l gas-facility
from 76-77
% change rn use of natural gas-crematorium
from 76-77
lie tuG!
.!2Zi:li
2
776
8lt9
~77
1 ~ 712
122~1130
9,629
Actual
1975-76
~-...-.-.......-.
2
900
920
1 ,6n
~16,782
11 J 896
18,091
(5.8)
(4.6)
23.5
Actual
J2?6~u
360
2
1,080
906
3~008
t.432
l01~858
9 .. 521
t9:4l5
(11. 2)
(12.8)
(lO .0)
7.3
Target
1~77-78
751)
960
4,6ao
1,678
119:981
9)436
Targt;>t
1978-79
--~-
504
2
938
960
3,0C8
l,432
1o• ~ass
9' 521
9,708
40
0
0
0
0
50
SERVICE LEVEL CHANGE -A decrease $(3,063) Is recam~ended for 1978-79. The change results from e reduced need
for the use c.·f a temporary clerk to assist '" offrcc duties due to CETA funding ~l'hlth provlde.s a fuH tl111e cl~rk.
If that source of funding for·a cler~ ls withdrawn. temporary staffing wouJ.d be requlr~d tn order to •alntain
the subprogrP.m's service 1e~r•e'l. No change In activity or servie~ 1eve1 is projected fnr the next: year.
---------------1978·79 ANNUAllllDGET ~---------, __ _..-
ADMINSITRATION AHO GE~ERAL
EXPENDITURE SUMI1ARY
Employee Services
Technical Serv!ces
Supp ll es
Equipment Purchase & Rent
Genera~ Expense
Total Expenditures
EXPENDITURE AHALYSjS
CITY OF PALO ALTO
AIIIMAl SERVICES
Actual Adjusted
l.976M 77 1977-78
$24,191 $30, Jnll
365 285
1.1268 1.200
972
4,043 -~~Q.
$30,839 $34,099
Proposed
;~78:19
$Z6~836
285
I~ 400
215
--1:.L25g_
$31,036
Employee S.arvTCes~$26 2 686 Is recorm1ended for· staffing this subprogram.
Increase
~
$(3,478)
:wo
215 ---A _ .. --
$(3,063)
Techn i ca I Se;v l ces -$285 Is recommended to provl de servIce contracts on off ft;e mach; nes anc:! repaIr of ofFice
equipment. -
Supplies-$1.40Q. Is recofMICnded to provide the fo11o.vlng: $700 for file folders and mlsc~i!aneous offlce
suppl les; $700 for purchase of pet supplier (cat carrying boxes, leashes and col~~rs) to be sold at the
Animal Placement Center.
Equipment Purchase & Rent-.$215 Is recorM~ended for the purchase of a calculator.
General Expense~ $2,250 Is recommended to provide the followtn~: $100 Is for membership !n National and
local organizations and subscriptions tQ professional services~ $150 Is for travel and meetings; $2,000 is
for City liability fnsuranee. ·
AUIHAL COtJTROL SUBPROGR~
PURPOSE/GOAL-To protect people and anlmah; t.o reduce animal hazards, nuisances, and disease; to encourage
anTma1 owner responslbl~tty.
·-------1970·79 ANNUAL BUDGtT -----~~.,--------
• •
• • ------------CITYOFPALOALTO --------------
AtiiUAl SERVICE$
OESCRIPTIOI~-The Animal Control subprogram Is responsible for the enforcement of state Jaws and City
ordinances pertalnfno to the control ~nd protection of anlm~ls and people and a)so provides sanitation and
safety Inspections of private anima~ establishments In the City. Pet 1.:: .... mer responsibility !s l(tncouraged
through speaking engagements, exhll.>tts, de!nonstrattons, tours, and brochures. During the current ye<11·~
animal control officers are octlvely working with Palo Alto Unified Scho61 Dfstrlct students to give yaung
people a better understanding of the animal services offered to the community.
$47,~20 Is recommended for the 1978-79 fiscal year. Thls I$ a ~ecr~ase $(752) from the current Adjusted Sudget~ The subprogram vd 'I I conttnua to provlde a htgh level of enforcement atid lnformc:1tlon services to the
cofll.mu n I ty •
OBJECTIVES
T: To p'rovlde animal e'.h~c.Mton Information to 500 rasJdents.
2. To reduce the number of bites by dog!ii rlmntng at !arge by five percent.
3. To respond to 660 animal-related calls for service.
4. To maintain a zero Incident rate of rabies In domestic pets.
s. · To Inspect 11censed animal establ lshments every quarter.
6. To license Oo percent of the projected dog population of Palo Alto •
..._ _________________ 1978·79 ANNU~L BUDGET----------·---
~-·--·----~------~CITY OF PAlO ALTO
/ AHIHAL SERVICES
f
l
ANIHAL CONTROL
PERFORMANCE MEASURES
Actual
1974-7~
Actual Actual Target Target
I
I
1/ur;·.ber of res I dents r~celv~ng animal
(;due.:: t I on
th;mber of stray do9 blte fnchlents
Nurber of dogs Impounded
tlurr:b~r of ci tat !onsh-;arnlngs
llwTtH.!r of calls for service
llurr·ber of inspections
Projected dog populatlon
tlumber of dogs l! censes
% of establ lshments ir.spected
% change In number of stray dog bite
incidents
lluiT'ber of rabies rnc l dents
%of dogs licensed/dog ropulatian
9l3
0
1~7~_-76.
1 ' 16~1
1 ~617
61~2
0
1.9,76·]1
11l9!J
1, 175
639
19
0
illl:I§.
500
84
',400
! ,350
660
20
0
_I~(!-!1
500 ao
l ~400
J) 350
660
20
6,863
5,490
100
ft;) , ..
0
80
SERVICE LEVEL CHANGE -A decrease $(752) ls r~commend~d for 1,78~79~ Th• c~ange results from a reduced need to
purchas~ dog licenses and llcensrng forms ln.-the next year. No c;hange$ In the overa~l level of activity or
S'-'rv ice are ant t t; I paten.
-----------------1976·79 ANNUAl 6UDGET ----~ . .-.------.. ~
3".$9 • •
~------------------------------------------------------------~------
I
I
I
I
Alii Ml COtiTf\OL
EXPEtlD ITt.iiU: SU~mMW
E~ployee Services
Technl~al Services
Supplies
Total Expenditures
EXPENDITURE ANALYSIS
CITY OF PALO ALTO
AU I HAL SERV l CES
Actual Adjusted
J976"77 1 ~.7 I.-.7 8-
$33 ~/ISO $471060
149
861
·~
1 '120
$3ll,l199 $48~180
•
Proposed
~78-79
$It]) 028
~
$~7, 1•28
Employee Serv ic;s-.: -$47.4Q2_~, Is recoomended for s t~fff ng thIs -: ubproge·am.
l ncrea•se
~Ot;,cr~ase)
$( 32)
___J]20)_
$ ( 752)
Supplies ~ $400 Ts recortJT~ended to provide the follo.t;ng~ $100 h for matertah as citations, reproc~~~ctfons
of pertinent ordinances, etc.; $300 h for the pttrchase of equipment as cat tr-::-::, 'r?r!rryli"lg cages. etc ••
ANIHAl CARE SUBPROGRAM
PURPOS£/G.O.L\L ... To provide sanitary conditions and adequate space fo1· the houslng and feeding of 1nlmals at
the Animal Plaee.~M=nt Cen: ~r.
DESCRIPTION-The Animal Care subprogram I~ responsible for the ongoing cleaning and maintor1ance af the
Ardi'T'.al Center facflltfes, bnd feedfng and care of animals at the Center so that a healthy environment wfli
e:~ust. Disposal of sick, in.Juredt or unadoptable anlmah h aho handled by thh subprogram. During the
t.urrent year, all respomdbf 1 I ties of the subprogram hJve bsen hand ted In £1 routine manner.
Sl9.226 i~ recommended for the 1976-79 fiscal year. This ~s a decrease $(3,779) from the current Adjusted
Budget. High standards for the care of anlma1s brought to the Center wtl1 be malntatned during the next year.
OBJECTIVES
l. To pro11ide sanitation fnspec.tim'ls of animal areas a minimum of five ttmes weekly.
2. To dls!nfect animal areas frva ttmes weekly.
3. To steam dean aninml areas once each week.
To reduce the number of adoptab1~ anlma\s destroyed by nv~ p~rcent.
~~~~~~~~~~~~~~1978~9 ANN~L~U~a~~~~~~~~~~~~~~
..-----------------~--~-~~-~-------~-~
...----------------CITYOFPALOALTO -------------~
Ml H!Al SERVICES
AUIKAL CARE
i'ERFOR~t~.llCE HE.<\SURES
Nu .-:-~H~ r of
Nurr:~er of
Nw::-be r of
rhn7be r of
unlma\s hanJlcd
sanitation lnspectlons
d\sinfe<::tlons
s t~a::1 cleanIngs
adoptable an!mals destroyed
Frequency of sa~ltJt:on inspections
Frequency of dislnfections
Nu,-~er of
Frequency of steam cleanings
% chc:nge:; ln nun;!;er of adoptable ardma1s
destroyed
Actual Actual
J.i?..l!..: 7 5 )~]_~-72.
5,619
Actual
12.76-77
5,8311
Target
}.2.71::1!
5.700
* -Torget w i l l be es tab i ! she.J & t the end of 1977-78 after l:b date co 11 ec:tl on pror:eu 's comp 1 eted.
Target
~78:12.
5J700
2GO
2()0
~2
'/;
Dally
5/\-JeP.k
l/week
*
SERVICE LEVEL C!IAHGE-A decrease ~0.77S) i~ r.~<:qr;llend~tl for l~78·7~~ The change results lanJ~1y from the
delet'ion of fun3s-uJ cover the cost of bufldinn a cOQ1 rocm a~soclated with ardma1 disposal.. Instead,. a prfvate
c()'!lpany wi 11 be contracted to provide this service and to Install and maintain a freezer. Under this method of
unimal dlspcsal~ the O·:vlsion 1 s crematorium will be used cnly \'lhen requested by pet owners for private cremation.,
As in the past, a fee will be r.harged. Energy consumption Clf the crematorium wfH be re~uced.
·-----·-----·----1978-79 ANNUAL OUDGET __ _.. __ ---------ww----------~-----
• •
' ··~ ' • . • ". • • .. • • .. : • • -0 • --~ • • • -~ • • ' •
e
CHY OF rALO ALTO-
Atfi»AL SERVICES
Actual Adjus~ed P..!l l~.l CAM
EXPEUDITURE St!HI-tARY .till.:ll. .!..Vl~l.!_
Employee Services
Professional Sarvlces
Technical Services
Sl.lppl ies
(qui pme.nt PlJ rchas.e & R~nt
Total Exp~ndltures
EXPENDITURE ANALYSIS
$1 f' r·n oJ' 5 .~ ' ~
l, 07/]
232.
2,855
$l11' 74l
$i2~205
700
300
3,800
_ SaOOO
$23~00~
•
Propoud
J!Z.!t1L.
$12~126
l. 200
300
5J6oo ---
$19e2:!6
Emp!oy~~eservlcc:; .:-$J.~LL.~§.. Is reco!'Mlend~d for staffing this iUbprogra:n.
!ncrease
{Oec;re.u~
$ {. 79)
500
l ,800
-~
$ O~ 779)
Professional Sendee;-.VP.t\:!Q. h rtco:rt!"'(!nded to provide for tho co.-Jt of trestlllant for s!ck/lnjured stray
animals as required by stDte r~w.
Technlccd Services -$300 Is r~~otrmendod for repairs to equipment 11s the steam cleaner •nd euthanasia machine.
Suppl Jes -$5 1.§.00 Is recowmended to provide the following: $550 fs to fund the fntra .. shelter he~1th program.~
This progr£M it to prqt~c:t •nimah fr:e.vn diseases which f4re corrmon when ~.n1mals are housod In close pro:<lmttn
$l,750 will provide medicai supplies to lmplem~nt the C~ .. mcrJ-aut.norl~ed euthanasia by InJection program; and
$3,300 to provide for ani~~~ food, ma!ntenunce, and kennel supplies.
~ AND HEUTER Cll H! C SUBPROGRAM
PURPOSE/GOAL" To reduco the anl~l population; to perform specla!i~~d surgical procedure~; to provide a cleon
and sanitary surgical ar~a.
DESCRIPTION .. The Spay and tleuter C11nle subprogram is responslbla ·fer performing spay and neuter operations as
,,.,ell as pre-surgical exftm!natlons and post-surgtcat care for dogs and cots bel<::H19tna t;a Palo Alto· res!dent5 as
we11 as r~sicients llf other loce~d1tles. During the current yaar. 12 or MOre anluh hat~& been ~~edu1ed for
surgery each workfng day.
---·--------------1978 .. 79 ANNUAL Bl.DGET ______ __,_,_........_. _____ __
3ft2
q. . • . - - . ' ' ,• . : .•.. -·: :: ' ' • . • : -• . • • ' . . . ' ..... • ' •
......---------.. -------··-CfTV Of P;~LO ALTO-,-------------------...
NllliAL SERVtCES
$60,822 Is rec:OO'f1'lended for the 1973u79 flscQt yeor. This Js a der.reas~ $(1,09~) over ths curre~t Adju~ted
Budget. For 1978·79, the present sche.:hde of l2 or rnnre suroerles per Hoddng .day wnt be ma~ntarned a$ wfH
the strict surgical st~nd.i:!rds established by thrJ City veterinarian.
OB~lECTIVES
T:-roreduce the proJ er.: ted nurrbe r fc ani r.-.a i b 1 rths by 21,600,
2. To reduce the nurrher of anlr:~3ls born In P<'lio Alto by 8,61tO.
SPAY AND NEUTER Cll t! I C Actual Actt.H>l Actu11i Target Target ?ERFORNANCE HEASUf\ES lS74w75 19]5-7i l ':)76~71 J 977-78 1978~ li
Number of surgeries performed 3,525 3.433 3,918 3t6oo 3,600
Number of projected b l rths prevented 2!' 150 ''0. 5q8 23~508 21 J 600 21 ii6oo t. • ..
Number of projected h! rths prcven tee!
Palo A1to 8,028 7t920 8~148 8,61~0 8,640
SERVICE LEVEL CHAHGE -A decrease ${1 ,0911) Is reccmnended for !978-79. The change Is a reflecti1:m of re!.luced
~eed in employee services and supplies accounts. There wi tl be no change In activlty or service levels.
-----------1978·79 ANNUAl BUDGET----~----------~
3lB •
i
I
!
I ,
I
I
! ,
• ,.,-----·-----------------CITY OF r ... 1t0 ALTO------------------
SPAY AJID tiEUTER tUIIIC
EXPEt!D l TU!\1; SUI1NARY
Employee Services
Professional Services
Technical Services
$1;pp II es
General Expense
Total Expenditures
EXPENDITURE ANALYSIS
Actual
l9I~-77
$!~ 1, n 1
!02
7Jif
Pi~ 714
_.252
$63,330
AillltAt. SERVICES
Adjusted Proposed
:nn~,o
... -,.~:.-''-}j!fl~}:J~.
$117,3!6 $117,072
150 lSO
i) 200 l ,200
U, l5C 12,300
! OL1 100 .. __ .. ____
S61t9}6 $60,822
Employee Services ~q 1 ·071. fs recorr.;r.ended for !it~Hing thls subprogram.
Professional ServTces-$150 !s recC41TOOnded for the co-st of post-mortems. -
Increase
{ D ~.:..CJ. • .!:! .. !!:.l.
$ ( 2~4)
850)
$ (l ~094)
Technical Services-$1,200 l$ recommended to provlde the foi1QWfng: $1,000 is to provide for edvartfsfng the
services of the Animal Center~ chiefly th~ Spay ~nd f4eYter Cl!nlc• $200 Is to Mai~taln and rep4lr th3 ~~o
anesthesia machtnes and one autoclave.
Supplfes-$12,300 Js recommended to provide the fot~awfng: $12,000 Is to provld$ for .. dlcaJ s~pplies and
drugs necessary to perform s~1rglc~l proc~durt.\; $300 Is for cleanlnt 1!'4t6rllls.
'-------~-------------------1978·W~~~----------------------------
r---------------~--~------~-----~-~~--
CIT\' OF PALO ALTO r-
AUlMAl SERVICES l
Actual Adopted Changes Adjusted Proposed ~ ncreas'e Percent
EXPEND I T~E-BY {SUB )pRO~ 1976-77 1977-]8 To Date 1977:Z~ }q'18-7q (Oecreils'a) Chan~~. _ #I -'
' $ 1 t 590 fs~ ,843
~--:--Employee Benefits $ ~53,557 $ ~9;f511 $ 50, 8lJ4 $ 999 2.0 % Administration & General 301839 32, 6ot~ illl95 _3!;,0~)9 31 ,036 ( 3,063) ( 9.0} Animal CnntroJ 34~499 45~637 2,543 48, 100 I, i' I 428 I 752} ( 1.6) ' Ant mal Care lIt, 7 42 .22,3~5 660 23,005 19,226 ( 31 779) ( 16. 4} Spay and Neuter Cl!nlc 63 g 33Q. .....i~ . .a18i 2 ~ 6,3 1 61.~16_ -60 l-822 ~ULfl.S!!l J 1. 8) -TOTAL EXPENDITURES 196,967 209,125 81919 218,041.1 2l0t355 ( 7}689) 3.5)
EXPENDITURES BY OSJECT
Employee Services 169,544 l78. 870 8,919 18/,789 JS4,955 2,834'} Professional Services l, 179 8!iO 850 l. 350 500 58.8 Technical Servtces l) 480 lt78S l,78S I, 785 Supp 1 les 19,698 19,270 19,270 19,700 ~30 2.2 Equipment Purchase & R~nt 972 6)000 6,0GO 2l5 ( 5,785) { 96.4) General Expense -ieog~ 2,350. 2 3~0 ., ~so
0(919 --riF,Ow ,~..,,_
(7 ,689)' {3-:5f TOTAL EXPENDiTURES !9 ,9 7 209 t 125 210~355 Services from Other De9artments 50 2 122 _ 36 1 098 946) 35 t '52 _3S..L.45~ 304 .9
TOTAL COSTS 21•7,088 Zl15~223 7 ;sn-253' 196 24S,81 t { 7,385) ( 2.9)
FINANCING
Department Revenue 126,728 11'l,078 112,078 !31 ,lt7J 19~~93 17.) General Revenue )20 ,36 t • ~33.t.-1~.5 .1.~973 .J.iL..l ~ 0 i14~~ (26,778) 19.0
TOTAL COST $247,089 $21tS~223 $7,973 $253' 196 $2ltS. 811 $ { 7, 385) ( 2.9)%
....__-~------------1978~79 AHNUAL Bl[)(;£1: -------
•
• CITY OF PALOAllO
ANHV\L SERVICES
. Actual Adcpte.d Changes Adjusted Proposed lncrease
AUTI!ORIZED POSITimiS l976M7l L~77-7~ To Oate 197?-~ _!978·79 ( n c ~_r ..£!!§~ --
Superintendent, Antmal Services . L L I. L \/eterlnarit~n 1. L l. 1. General Clerk B I. l. l' l. Animal Control Offlcer 4. 4, 4. 4. Animal Attendant L l. j, i. Animal Health TechnJcfan ..b. 2. 2. __ 2...:..
TOTAL REGULAR POSITIO~S --iO. lO. 10, lO.
JJ!FORARY ANO OVERT l.tlli_
Temporary .~ .38 .31 (.3i) Overt I me -~ • 12 .u . to {. O'-L --
TOTAL TEMPOAARY t; OVERTWE .62 .s . 5 .10 (.Ito}
TOT.Al PERSON YEAAS l0.62 10.5 to.s !0.10 (.~)
ALLOCAnONS ·!Y ~SUB }1 ROGP.£!1
--~ --
Employe~ Benefit$ 1.~ .. ~ t .60 t.6o
Admtnlstratlon & GeneritJ 2.21 2,0!). 2,01 I,,S ( .'Hl). AnlmG1 Control J.JJ .).)2 . J.JZ .. J,JS. .cu . Anlma1 Care .95 . ,s ·" .,3 ( .03) I Spay and ~euter Clinte 2.ss !:..U 2.5) !Jl
TO~Al PERSON YEARS l0.62 1o.s u~.s 10. 10 ( .40)
EMPLOYEE SERVICE~ $169,544 $178,87a $6.919 $187,719 ..... ,55 (2 ,8)')
AVERAGE COST/~ERSON YEAR $ 15.965 ---· -$ 17,0}5 • ,,., $ 11 .asa. $ ~8,3 J2 $'+68
. 1978 .. 79 ANNUAl OOOGET
......---------------......_-CtTY OF rAl.OAl.TO ----..-------'""---........
FiRE OEPARTHEHT
1978-79 PROGRN{ AND SERVICE LEVEL ~ Exp~nd I tures of $3t81~2 ,8113 are rec.am1ended for the 1978-79 f I S(a i y~ar.
This ls a decrease $m:Tm;)frcm the :.:urrent year. During the next fls ... at year, attr!t!on, 3.3 person years.
and savings) projected at $330,000, continue to be In l lne with the fire conso1Jdatlon estimates. Consolidation
savings for 1977·78 ~dli be approxlmat~ly $295~000. In addition the County Pnramad!c Plan is expected to provide
$200r000 revenue during th~: next fiscal year. 1>uring 1978··79 hvo new progri3m~ ar<S pl<~rmed l} Housln!:!
Inspections by seniors and 2) pub! rc ·ed~catlon program In cardio-pulmen~ry resllstltatlon. The Fire Department is
respon·sible for providing emergency res~·onses to ffres, natural diSilSt!;!rs and med!cnl er'ergencies and for fire
prevention actlvlt!es which include publfc education and Inspections.
ADI\1 N I STRATI ON AND GEIIERAL SUBPROGRNi --------------
PURPOSE/GO~!-:_-To provide leadership In establishing organizational purpose and direction; to prO',dde
administrative. support: necessary for complete fire protectlor. and life safety services to Palo Alto and Stanford
Un ivers: ty; to stress contl nua l product lv I ty Improvement throughout the Jepar tment.
DESCRIPTIOr!-This subprogram provides overall department leadership fncluding policy-making, priority setting,
guiding eva.luat!ng de;:Jartment operatlons, controlling budget and personnel matters "nd ensurfr;g that aH facets cf
mutual aid and regional cooperative ~greements are met and maintained. During the current year the Santa CJar~
County Paramedic Plan, Joint Power-s Training A!1re£!01ent with Los Altos and Hountaln View v.~ere adopted a~1d the
Pa1o Al to"HOUI'ltain. Vie~" Co.municatlons Consol idatlon was Implemented.
ll!.§.1 577 Is rec .tnmended for the 1978-79 fiscal year, Thls Is a decreas~ $(3G,C6l) 0\>er the current year.
Pn.ljected activities for 1978··79 Include monitoring the programs and contracts es.tablrshed In 1977-78. reducing
overtime and accidents and pursulng thL· fe~slbllJty of Municipal Flre Insurance.
OBJECTIVES
I. Toma'fntaln cc.nsumptlon of gasoline, electric, gas, and water (danestlc and training) at 1977-78 standards.
2. To assure the department meets Stanford IJ11 Ivers I ty fire consotidat icon contractua 1 response t !me.
). To ensure lost ... tlme accidents do not exceed 18 per year by continuing emphasis on reducing sick leave/lost
time accidents •
...._ _____________ 1918~79 ANNUAL OUDGET-----------------
~ •
,....----------------CITY Of PALO ALTO----------:--------....
·F;RE DEfl'ARYtiEUT
ADt11 til STRATI Otl & GENERAL
PERFORMANCE MEASURES
Total reportable acc1dents
Lost time accidents
Response times
St~.for_c! Car:!pu~
l3 t Pumper C.:x-npany
1st Truck Company
1st Salvuge Comp~ny
1st Paramedic Company
SLAC Facilities
"-TStPumper Canpany
ls t lru~;k Canpany
1st Salvage Company
lst Paramedic Company
Automatic a!d units provided by Palo Alto
Autc:rnatlc aid units provided to Palo Alto
Energy Conservation
Gaso 11 ne {autcxiiofive)
Water (training)
~later (domestic)
N(jtural gas
ElectrfcaJ
Actual
~75.:Z..~
89
59
. 374 gaJ.
3,067 gal
13,323 th
224 MK\-Mt
Actual
l97~:~~1
3.5 min
6.03 rntn
4.8 min
4.4 min
225
89
18.860 98)
'207 gal
2,185 gal
12 r323 .th
175 MKWH
Target Target
1~77-78 .J9Z~-l9_
23 23
18 18
4.0 min 4.0 min
6.0 mJ11 6.0 min
6.0 min 6.0 min
10.0 min 10.0 min
4.0 min IL 0 mIn
6.0 min S.O min
6.0 min 6.0 min
10.0 mtn 10.0 min
400 400
70 70
19,000 gal \9,000 gal
200 Hga 1 200 Hga 1
2,200 ga 1 2~200 lj ... l
12,000 th 12,000 th
175 HK\IH 175 MKWH
SERVIC~ LEVEL CHA~GE ·A decrease $(36.061) is r~commended for 1978-79. This decrease prlmar~ly results from
1) a decrease $(3'2,2lti) in Employee Ser'lfces due to a transfer of 1.51 person years to other subprograms.
This transfer is parti~l1y offset by the addition of .27 person years to provide back-up clerical staff.
2) The$(2,150) decrease rn technical servlce5> reflects a change In focus from developing new ~computer progra«~s
to general system maintenance.
-
___ _;
..__ ____________ 1978·79 ANNUAL BUDGET 348
------------·,---CiTVOF PALO ALTO----------:..---~-----..
ADHINISTRATIOII & GEtiERAL
EXPENDITURE SUMMARY -----
Employee Servlces
Technical Services
Supplies
Equipment Purchase & Rent
General f.xpensa
Total Expenditures
EXPENDITURE ANALYSIS
FIRE DEPART11EUT
Actual AdJusted
J11.§:77 12.77-7§__
$ 9!5,98) $ 79 p 168
8J 4-550
2,029 2. 55'0
82 1 '520.
_l21 '3116 61! '850
$219,521 $152,638
Proposed Increase
J28o79 ( Oe_c: !!-as-:).
$ 46,927 $ (32 ~ 2111)
2,1100 ( 2, 150)
3 p 100 550
( t,520)
~.J2Q. ( -700)
$11 G, 577 $ 36~061
'Employee Services -$~6,927 Is rccanmended for staffing this subprogram. A transfer of 1.51 persons to other
subprograms is partially offset by the addition of .27 clerical person years to provrde c1erlca1 back-up,
T~chnical Services-$2,ltOO Is recomnendeJ to provtde the.followlng: $2,250 for general maintenanc1! and running
of the UF!RS syst~n and $150 for equipment maintenance and repair.
Supplies-$3,100 !s recanmended to provide the fo11ow!ng: $800 for ~ooks, fiJms, and publications and $2,300
for off ice stationery and supp II es.
General Expense-$64,150 is rec01nmended tn provide the following: $62,500 for City Wide Insurance~ $250 for
City m~1berships such as California Fir~ Chlef 1 s Association, Hatlona1 Fire Preven~ron Association and $1,~00
for travel and meetln-s.
• •
[
I
I
I i •
!
• --·---------------~ CJTYOFPALOALTO -------------· -----
FIRE OEPARTHEUT
SUPPRESSION SUBPROGRMI
PURf'OSE/GO;\L-To protect life and property from fire) natu1·a1 disaster, Accidents and medical eme1·gencies by
respondTngrapldly and taking ~ppropriate action swtftly for each emergency; t.o provide adequate and rehwant
support functions of a non-emergency noture.
OESCP.IPT!ON-This subprogram prov!des emergfl'ncy r-esponses to Palo Alto and Stanford University !n ca:Ses of fire,
f"l~dicGl a11d naturai disasters. This subprogram provides emer!Jency m~dlcai $el·vlces at the Tier #2 !ev=~t asses;;
ing and treating patients at the first aid Jevel. Non-emergency support Is provided In areas such as 'preo·fire
plannin~h public education !n i Ire and life safety and servicing of fire extinguishers and hydrants.· During th~
curr~nt year attendon was focused on using suppression hours more effectively by reducing unnecessary paper now
and by decreasing lost time. A Union Management Safety Committee was formed to deslgn a safety program.
$1~6!r~,72l 15 recommended for the 1978-79 fiscal year. This Is a $(285,200) decrease from fiscal year 1977-78.
rrans-fornext y'e.ar inchne reprlorltizlng of non-emergency progr<JmS and Implementation of a publ1c life/safety
training program.
I OBJECTIVES
i--:-ro respond to requests for emergency a$sistance in developed areas of the City and.Stanford whh the first.
unit fran receipt of alarm as foHows: engine ccrnpany within If mtnutes, truck canpany w.lthln 6 minutes,
salvage canpany within 6 mlnute.s.
2. To rt!spond to requests for emergency assl~tance lr1 Footh~lls area of Pa~o Alto and Stanford whhin 20
minutes from receipt of alarm to arrival of flr!.t unit.
3. To cal'iplete and maintain pre~flre plans for an estimated 200 target hazard occupancies In order to fight
fires in these cccupancles mor~ eff1clentJy and safeiy.
4. To confine 95% .of st.ruc.tura f~res to area of involvement upon errfval w!th normal first ala·rm assignment.
5. To Implement a Public Uf<. Safety Education Program .
......_-------------1978 .. 79 ANNUAL BUDGET------___,~---~--
-------CiTY OF PALO ALTO-·-----~---------
SUPPRESS IOU
PERFORMANCE MEASURES
Total incidents respon<h~d to
rirc extingui~hers serviced
Hyd r<m ts tested
llumber of oxnpany pra~f ire plans
fluiflher of hicycie licenses
~ of f l res conf! ned to fl rs t a rea
of involvement upon arrival
i·Ji th normal 1st alarm assi~Jnment
Average response time lower PA/SU
Average response time to Foothills
Nu~ber of public tPR classes-
:~p i lot :'::':r:r.; 11 Program
%of adult population certified
FIRE DEPARTMENT
Actual
lll.lt'75~
2,2S5
181.3
372
2,255
3 ~ '2.117
it, !7
13 ~8
Actual
~12.:1§~
.3~25i
200
277
2,86J
2,/60
3.2
18.~
Actual
JJ76~7j
3. 76lt
!92
277
3 1 it91!
2e730
Target
l97Z:1§.
.lt,OOO
200
57
200
3,000
95%
4.0
20,0
tr4
Target
.uu_8-7~~
4~000
200
593
2.00
sjooo
95%
4.0
:w.o
1~24
l%
SERVICE LEVH CHJ\NGE-.A. decrease $(285,200) Is recc.mnended for ~978~79. This decrease Is due
to 1) a dec.mseT(27l.770) ln Employee Services due to attrition of: 3.7 person years and th~ transfer of 13.13
person years to other subp:-ogra~ns to more accurately reflect uctual activities. The decrease in suppression .
~taffing is portiaHy offset bv the addition of .3 pt:rson years clerical support. 2) a decrease $(3,580) in minor
tool5 to reflect act"tal expenditures~ 3) a $(200} decrease In matertahi and It) n decrease $(3~650 tn equfprnent
purchase.
·-1978 .. 79 ANNUAL CUDGEl -----~ ... -------~351
• •
SUPPR.ESSfON
E:XPE110! TURE SU/i.l-\1'\fl.Y
Employee Services
Techni,al Services
S"..!pplies
1{3 t erial s
Equipment Purchase & Rent
Gen>=ral f:xpcns.e
Total Expend i turss
EXPEt!D!TURE Mh'\LYSIS
• • C HY Of Pl. tO ALTO-·
FIRE DEPARTMENT
Actu.JI ,~djusted Prop.o~ed
1~76~71 1977~78 lli_B_:]L
$1,62tp378 $1,9115,025 $1,667~2.55
3,393 1 t 150 i '150
20,831 25,080 21,500
l9 200
12,43l 113 '500 39,850
-··-~2~. 200 200 ._. __ .. ___
$! ,650,350 $21015,155 $1,729,955
Increase
(Decrease) ---·-.::.l..
$(2'17 ~no)
( 3~580)
( 200)
( 3 j 650)
$(285,200}
Eli'!p\oyee Services-::-$_L2~2. is rec0t001ended f·:>r ste:ffir.g th~s subprogram. The decrease $(277,770) lz dascussed
in the Service Level ~1aly$fs.
Technical Services-$1,1_?_9 is reco:Tiilended to provide the following: $800 for annual repair~ for the HURST tool.
$1 50 to rep la~e regu I a tors on resuscItators and $200 for maIntenance of other power .too 1 s.
Supplies-$21,500 ls reco:rrnended to provide the foltowl09: $1_1,700 for the purchase and replacement of minor
tools including $1,500 for foam used to fight gas, oi! nres, $2,300 for fire exttngursher supplies and $11,500
to provide 1 :lv iog expenses r~qu I red by the memorandum of understanding.
fqt,dpment Purchase & Rent • $39 850 h recormenl.ted to provide the following $15,750 for replacement of the
Battalion Chief's van, $!2~675 #or-tools and work equipment ~ncl>Uding $5,088 to lmpro'le ~0 Scott mask$, $4,925
for Hatfon equipment, and $6,500 for the purchas~ of 6 radios.
General Expense • $200 Is reconmended for travel and meetings.
·-------------1978·79 ANNUAllllDGET --------------
352
. .....-.---------·------CITY OF PALOAtTO ----------------.
f t RE DEPARTt1Etn
PARAMEDIC SUBPROGRAM
rlJRPOSE/GOt1l-To p;·.:.,.;itic the c!tiv;ns of Palo Alto/Stanford Ur:!vertdty v1ith physician-directed, deftnltlve
mcdic.:JI C3i'C! <'lt tlH~ p<lti~~nt 1 S r;idc ln the s:hort~:-:t possible time.
DtSCRlPT!Otl ·~ Thi·; subprc-;~r.:J:71 provides parOC"",edlc treatment ~nd stabHization at t:he em~rgency scene vfC!l radlo
-trdri'Smiued phys.icl<m orders as h'ell JS planning and implementation of the County Paramedic P1an tn lon~ 1.
Dt.:rir,9 the currer1t year fiv<; ne',·< paramedics \-.rere certified and the County Pararnedlc Plan was adopted, lhb plan
•.dll provide <>boot $200,000 r~~venue during 1978-79 for the City of Palo Alto.
$1]4,661 i:. recc);'TlTlended ft)r the 1973~79 fiscai year. This Is an Increase of $9t6li! over the current year.
Plans-Tor 11ext year are to implencnt and monitor the County Par001edic Plan.
OBJECTIVES
1. To pro·tide para:ncdic response to the p'lticnt's side In less than 5 minutes in lower Palo Alto and Stanford
and in less than 20 mlnutns In the foothills.
2. To en:>l;re each paranedic: coop~etes. f.O hours continuing education training to assL:re .ACLS certfficat(on.
3. To uti l! 7.e a scree,, i rrg proced-ure to reduce the number of nonparamed t c responses.
------------_,=-·--··---1978·79 ANNUAL BlDGET -------------~
353 • •
• • --------------------CITY Of PI!LOAtTO -----------------
PARNIED IC
PEI\FOfl.HAI!CE HEASURES
Number of incidents
Numb~r of patient contacts
tlumber of paramedit: calls
Average response time ~~~cr P~lo Alto/Stanford
.A.verage response tir;-,e Foothills
Hours of train1n~ per paramedic
%of paramedics pDssi~g nets recertification
%of first aid ;,;a!Js requiring r>arz.medic service
F 1 RE OEPAIHHEUT
Actu<ll
197lj-'?5
Af.:. tlla I
)9]5-76
2.,223
371
16%
Actual J1lkll.
2,035
t ~ 1!21+
543
4.7
7.5
13%
Target Target
]977-]B .ID8-(2_
2~890 3,000
I, 706 1 1 706
490 490
5.0 s.o
20.0 20.0
. 60
!00%
17t 20t
SERVICE :_EVEL CHANGE~ t:.n increase of $9,6t4 Is rcc001nended for l973-79. This Increase reflects
iT $l5,1il4 in Employee S-ervices \lhich reflects the transfer of 7,7 person years ta this subprogram frcm the
Admini~Hratlon and ~eneral e;nd Suppression subpr01_1roms to reflect actunl time and the addition of .2 person years
in clerical swpport. 2) A $200 Increase In medical library books, films and pub1Jcatfons. These Increases are
partially offset by a $(6JOOO) decrease ln eqwi~ent.
Implementation of the Coonty Paroiilmedfc Plan ~hlch will provide the City of Palo Alto aboot $200,.000 revenue In
1978-79 is not expected to hnve an lmpact on servfce level.
----------------l978·79 AN~IJAL BlDGET -... _.. ---------
("" C HV Of rALO AlTO
FtP.E DEf'ARTI"ifJn
PARAI-IEOIC Actual Adj.ust<!d Proposed Increase
EXPENDITURE SUHMARY tn!G-77 ~-li?7-1_?__ )97§..::.ZL (Decrease)
Employee Services $126,021 $153 ,3117 $169,26} $!5,414
Technl:::.::~l Services 3,000 3,000
Supplies 2,000 2,200 200
Eq~1l rmen t Purchase & Rent 2, 263 6,000 (6,000)
General Expense 200 200 ---·--------------...--..
Total Expend i t1J res $128 '2811 $165~0117 $174,66! $ 9,6!4
~XPENDITURE ANALYSiS
Employee Services -$169~261 h·, recurrnended t:o prnvide staffing for this s1:bprogram. The $15,414 Increase
reflects the transfer? time from other suhpr()()rarns tn i.'lore accurately refl~ct actual e~ct!\litles.
Technical Services-$3,000 is reccmnerlded to provl~.le the following: $2,000 for training and recertification of
paramedics and $1,000 for-conputer programming ~nd maintenance.
\
S\lpplles-$2,200 is recanmended to provide the fcnowing; $2.,000 for medica\ supplies and $2.00 for books;, flims
providing the-most recent medical information.
General Expense -$200 is requested for travel and ~~etings.
•
• • ----------------CtTYOF PALOAUO --~---
FIRE OEP.4RTHEtlT
RESEArl.C!I MIO TR~.IIi! t!G SUBPROGRAN
PURPOSE/GO"l~-To Improve the service of fire fi:Jhtinu, ffre rre•Jt~ntion .~nd life safety throwgh general
readiness, skill performance and subject kn~iledge.
DESCRIPnm~ ~This subprogram }s responsible for the preparation~ review and updat;ng of tral ~ '''1 materials and
tor the deveJor-ment, admlnistrntlon and evaluation of performance standf.lr:..Js. in addition this .Jbprogram ts
responsible for the department 1 s physical fitness progr;::,;;1, II~Jor act:a7.plishm,;nts for the current yea,. include
the development and administration of 27 performance :>t<1r.d.:~;dst est<Jbl ish.mf.'nt of a long term training curriculum
and the dew:dopment of a pilot life safety r~Hearts'.lver 11 edu<:ation pn::.grQm" If the pilot is successful a full
scale program designed to reach 1% of the population wi l i be implemented in the Suppresslon subprQ9r'am.
$128,232 is recanmended for the 1978~79 fiscal year. This Is a $94 1 55/t increas~ over the current ye~r. Next
year•s plans Include revising and upd~t!ng training materials .:'lnd monitorin0 jolnt training plans wlth Mountain
.Viaw ..
OBJECTIVES
l. To conduct l company off t ~er tra t n i ng sessIon per month to improve performance and subJect kr10Wl edge.
2. To administer 2 performance standards to each Ca!lpMy JX!r year to !mprc\l'e skills.
3" To provide company trainlnr (:overing one subject each .nonth to incrEase subject knowLedge.
1978·79 ANNUAL BlDGET -------------31'";6
-----------------CITY OF 114l0 ~4tTO ---~----_..;...----------
RESF.ARCII AIID TRAINING
PERFORHAtlCE MEASURES
Number of hours devoted to training
Number of subjects covered tn monthly training
Number of canpanies ad;n!n!ste.red performance
standards
%of <.:CXTipanies passing performance stanrlards
fIRE D'£PARTHEtlT
Actual
1974--Ji
II 1 66B
Actual
1975~76
Actual
J..976-77
9,334
hrget Target
ill]_-78 .!.2JJ3.:.ll
)I,' 700 j/{ ~ 700
t' 12 0
2'7 27
!00% lOO%
SERVICE LEVEL CHANGE~ An Increase of $94,5511 Is recanmended for 197&-79. Thls increa!.le results fran transferring
4:"b5Persoo· years from other subprograms to reflect .octual activities ~nd an increase of .OS parson years to
provide clerical support. A $(3,430) decrease in Technical Se~ices, reflects the canpleted purchase cf physical
fitness equipment in FY 77-78. The r~maining $B50 lncreast? providf:'.s $650 for the purchase of {-.; 16 rrrn projector
\vhlch wi 11 be used for the Pub11c life Safety ProJrtlm .:;nd an additional $200 for travel and rn~;;tings necessary
to develop tr<~lning programs ~vhich reflect the most current fire techr.ob)gy,
......_-----~-----~--1978-79 ANNUAllll.OGET --------·-----_,_.
• ------·------~-
• e
CITY OF f'ALOALTO \ FIRE DEPA!\HIEUT
R.ESEARCH AND TRAIHING Actual Adjusted Proposed lncr~as~
tXPEI!O I TUR.E SUmiARY _19?6-7Z. 12ll:lJL. ll.l§..-79 (Dec r::oa::.e.) ----... -.. --, --,~·-'
Employee Services $20,332 $20)328 $li{1 _,~62 $971\34
Technical Services 12' 227 ll ,000 7,570 (3 1 430)
Supplies 2,063 I ,500 ~ ,500
t4u I pment Purchase & Rent l 1 ~~h9 5:50 1 1200 650
Ge:nera} Expense 2,629 -~qg_ 'GO 200 _.__, _ _,_
Total ExpendItures $38,701 $33,678 $120,232 $9l~t55!1
EXPENDITURE ANALYSIS
·r:m;>loyee Services-$117,1162 Is reccmnended to provide staffing for this subprogram. The $97 1 134 increa~e
. reflects the trans fer or canpany tr-il i rd ng tIme fran the Suppress! on s<.ebprog r~m to thIs suhp rc..gram and an I ncrcease
of .05 person years to provide clerical assistance.
Technical Services-$7,570 ts recommended to provide the fo!lowing: $6.970 for physical ex.-s, $~00 for
the ma!nten~nce of theTraTnlng Center as agreed In the joint powers agreement and $200 for specialized
training.
Supplies-$.!...z..?.Q.Q. ts recommended to provide the following: $6.00 to upgrade station i!.).)rartes and to revise
andupdate IFSA manuals, and $900 to provide mannikfns and visual aids for use In life safety lr.structloo.
Equipment Purchase and Rent-$i,20~ !s recommended to purchase a proJectorj screen and special fl IMs for use
In the life safety courses and Internal training programs. ,
Gener~l Expense -$2QQ Is recommended t~ provide for trave1 and meeting~.
-----------------1978·79 ANNUAL BUDGET--------------
358
I
I
~
I
I
I
I
--.-a. .... .--. .. m. ...... a.~-.---............. .. .--. .... w.~~----------------------.u--------------------------
I
-------~-------CITYOFPAlOALTO --------------
FIRE OEPARTHEHT
PHEVENT f 01~ SUBPROGRAM -) -~
PURPOSE/GOAL-To prevent fires thro11gh public education, pian checkln!) for code C\~flpilance and ccd2 enforcP ... ;nent
·throu~1hfi(;Td inspections; to investl9atc fires for C\ltl~e and to d1w~:dop local ordlnancc:s that '~ill contain
potential fires within the department's response capabilities.
DESCRIPTION-The Prevention subprogram Is responsible fvr ,~111 prevention programs includfng coordination of
prev.entiOnactivities ·.-Jithln the City and with local, state and federal agencfe!'l 1 code inspection, plan chi.:cking)
developing ar1d int.erpret1ng local codes, public education and fire Investigations. During the current year
f3~Jreau lnspections increased 22%, a pilot study wr1s conducted using s~nlor citizens to providf! home inspectio'ls
0:1nd a ccmpute.rized Inspect lo11. program was implemented to improve in"Spection schcdul ing.
$260,603 is recanmended for the 1978-79 fiscal year. This ls an increase of $!32,9]} over the current fiscal
''fear. The increase is. caused primarily by a reallocation of 16.86 person yenrs to this subprogram fran the
Suppression and Administration and General subprograms. In 19/'8-79, proj<:ctod activities include canr,leting
computerl:r.atior~ of the in~pectlon pl'ogram, implementln~J a home fire safety inspection and information program
ancl cornpletlng a fire pe.rml t process to reduce deficiencies In controlling hazardous rndcrial-s.
OBJECTIVES
l. To complete 100% of assigned company Inspections for all places of business.
2. To canplete bureau occupancy, field cc:mpllance, permit and fire and life safety inspections as ldentlfled
In the perfqrmar.ce measures In order to reduce the average loss per building fire.
3. To coordinate the Investigation of 11)0 eitlz~n canplatnts.
4. To Issue fir~ cede permits to all required occupancies In order to c:.on.t.rot hazardous materials.
5. To coordinate Investigation Into the causes of fires determined to h.a :.uspicloos. l.~cendiary where damage
exceeds $5,000 or where any person ~s injured or killed as a result of the fire incident.
6. To complete Implementation of the F1RES system by July 1979 •
...._-------------1978·79 ANNUAL DlDGET --------------
359 •
I
• ,...,---------···----------
PREVENT! ON
PERFORMANCF MEASURES
Nwnber of routine company Inspections
~lumber of routine company n~inspcctlons
Number of routine Inspections
Number of relnspect!ons
Number of F { e ld Plan Check
Camp ll a nee Inspect! ons
Number of cooplalnt inspections
Number of 1 icense .inspections
Number of U & 0 inspections
Humber of UFC perm:ts issued
UFC perm 1 t ;-evenue
Total all fire!>
Number of building fires
%of fires wfth loss
% of fires with injury
Number of suspicious fires
Number of incendiary fires
Number of urrests
Estimated flre loss
Average loss per bul ldlng ffre
Per capIta loss (al t loss)
fire Rate= Fire Loss In $
AS'Seised v a l u i i n $
CITY OF PAlOAt.:TO
FIRE DEPARTMEtn
Actual Actual
J 9 ]ll~:.~~. m.s-z§.
3 ~08 I 2,797
258 i!26
592 879
642 300
1t5 189
l33 188
166 139
191 132
$350 SL09N
530 480
Jlt2 129
45% 45%
1.3% 4%
56 l10
57 it6
10 8.
$494H. $ 645M
$3 .BM $ .. 4.911
$8 .. 83 $U .51
~ 128% • o• S%
.Actua I T~rget Target
1976_:?7 1977.:78 1978·:..79
3>1633 l1, 962 5t~50
219 500 500
333 477 477
1 ,3116 800 Boo
552 400 400
162 100 100
BI1 80 80
li47 400 400
23il 1 ~ 028 2,055
$ 6,6M $ 8M $ 16M
11)8 500 soo
134 !50 150
l+J% 45% 40%
3% 3% 2%
24 30 20
31 30 30.
3 10 30
$ 529M i 600H i ~SOH $ 3.4M . 4H 3M
$9.46 $9.00 $1 .so
. ~ 1226% .069% ~0052%
SERVrCE LEVEL CHANGE-An Increase of $'9lp971 Is recommended for 1978-79. 7his increase wtil be used for
several purposesT1T A $192,3~1 increase (n Employee Servl«;eS reflects the reallocation of per$onnc1 for
c0mpany lnspectrons to this subf!rogram. Thts reoallocat!on wllJ more accurately reflect the activttfes
of subprogram penonnel; 2) An Increase of $ i .600 in Teehnlca1 Servlc.es wl11 provide the following: $500
for technical tr~lnlng at the Fire Academy and an Bddltfona! $lel00 for development and maintenance of the
FIRES program. Thls program wlll schedule hilipect!ons and ellmlnate many manual reports and ffles. The thne
made ovailable thro~tgh this s~·stem should allow more thne for the i~suance of UFC permits as tndicated by the
higher targets for 1978-79 .
......._ _______________ 1978 .. 79 ANNUAL BUDGET~--------------_.
• • • • -' • • • • ••• • • • • • • •• : • , ... _· • ~.. • :. ,· • •• ·'. • • • ~·-.'· • • •• • •• •• •• .. ~ • • .. • • • • ··~ t' •• • • -
PREVENTION
EXPENDITURE SUMMARY
Employee Services
Tt~c.hn i cal Se rv l ces
Su pp 1 i es
Eq\J i pment Pu rcht~se & Rent
General Expense
Total Expend! tures
EXPEND~TURE ANALY~IS
CITYOFPALOALTO.
FiRE DEP.4RTMENT
Actual Adjusted
_1916~77 J9n.:ZL
$tf5, '126 $62,03?.
10!600 3, IICJO
1 ,3 62 1 '250
500
, __ !150
$57,088 $67,632
Proposed lncrea9ie
l;J78-79 ... J.pecreasc)
$251t ~373 $192,341
.5,000 1 ~600
730 (520)
(500)
500 ~--~-..?.Q_
$260,603 $i92!,97l
Employee-Services-S254,373 {s recorrrnended for staffing ihls subprOE,Jram. $\92J34l Increase reflects thtl'.
transfer of cornpl:'lny inspections to this subprogram c:md the addition of .02 cter,cal person years.
~
Technical ServicE~~-$5s000 Is recanmer.ded to provide the followlng: $500 for training at the fire A,;.ademy and
$4,500 for system deslgnand maintenance of the FIRES program as discussed in the Service. tevel Analysi-s.
Supplies-$730 ls recomrnt:!nded to supply all fire station rcfe1·ence Jibrarfes with up-to-date code books.
General Expense -$2.QQ Is re:conf!lended for travel and meetings •
...__------------1978 .. 79 ANNUAl DUDGET • 361
(
Employee GcnefTfS.
Administration & Genernl
Suppression
Prevention
Research & Training
Par2.,T1cd i c
TOTAL EXPENDITURES
EXPENDITURE BY OBJECT
Actual
1976-77
$1,237~8oB
219~521
11658,3)0
57,088
38,?G;
128 '/.,8~
3,339,752
Employee Services---' 3,lil6,61t'J
Technical Services 26,30~
Supplies 20~5~9
Haterials 19
EquIpment Purchase & Rent 13,962
General Expense 12ltLf21
TOTAL EXPENDITURES 3,33~;T:)f
Services from Other Departments 570,9~?.
TOTAL COST
FINANCING
Department Revenue .
Sta~ford Fire Servfce
County Revenue
f'ermlt fees
Prior Year Encumbrances
Gener·a l Revenue
TOTAL COSTS
877,639
3.362
3 ,029.17J ~.
$3~910~717
• •
~CITY OF rAt.O ALTO
fIRE OEPARTMEtiT
Adopted
1977-78 )-...,__..,
$1,37711355
P13 ,fl38
1.957,166
70 j 472
35,935
'159 837 __ J..:;::..::.!_
3,71{5, 103
3 1 571 '3 53
23. 100
32,380
200
52,070
66.000
r;7lt"3 • I o 3
57i ,ltJO
4,316:533
,!,p67 ,560
$l!t316,5.33
Chan9es Adjustce:d
To Oate 1977~78 ·----·-
$ 112,021~ $ I , l1 19 , 8 7 9
8,800 152,638
57,989 2 '0 15 p 155
( 2 '8110) 67,632
(2~257) 33,670
5 2l0 -~-~-' ·~-}65~1
l08,;J26 3)054,029
108,926 3,680~279
23,100
32~380
200
52,070
66?000
1 oa, 92 6 1 , !rs·~, 029
.J!., 789} . 560,641
to6,l37 4,422.67P
l,OOO
1,2,!8,973
1,000
J05,137
$106,137
3,172,697
s~,~22,61o
Pf·oposed
. 197!:1~.
$ ) J 1~3 2 t 0 15
1l6,577
I ,729j955
260t603
128,232
i7~ '661 .
3,842,8il3
3,688,0~13
i9 ~ 120
29~030
41,050
6!:,5~0 3, Sl~f, 8~3
54L25'i
~.3841097
1,299.~17
200,000
16,560
L~B§~~
$~.384,097.
Increase Percent
~(Qe c r e. as ..:J... .£.!:l£!2 9L
$ i2,936 .91%
( 36,061) ( .23.62)
(285,200} { !4. 15)
192,971 285.32
94,554 28 L 7&-,
--9 ,6Ji_ • .2.:.~83 .
( 1 t ' l 86)
7~814
( :3 f 980)
( ·3 ,350}
(. 200)
( 11 ,020)
( "450}
\11 ,18b)
..U7 ~1~V
{ ·. 38 ,573)
50,lf41.a
200,000
15,560
(304 1 577)
$ ( )8. 573)
.29
. 21
( l].22)
( 10.34)
Ooo. )
( 21.16)
{ .. 68)
(---:29T
( 4.81}
( .87)
4.03
100.
1.56
( .87)t
~~-------------~·1978~9ANN~LB~ET-------------
~ • • l. • .. p • • • • • ' -• ' • ., • 0. '·.
C tTY OF PALO ALTO
FIRE DEP/\rlTI·IENT
Actual Adopted Changes ·Adjusted Proposed ~ncrease
AUTHORIZED POS !T I OilS 1976-77 l:t77~2_~ To Date 1977-78 1978.-(i JQ.e~J:ease)_ ·---··----... ·-----
ff re: (hi ef L L L L
Director, Fire Servlc~s L L (' •• Ass!st?.nt Fir-e Chief 1. 1. 1. 1. Battalion Chief .3. 4. '". 4.
Secretary B '1. l. L 1. Secr~tarv c L l . 1. 1. General Clerk B 1. 1. Flre Apparatus Opera tor 30. 30. 30. 33. ). f'i re Ca:1tain JIL 33. 33. 31.7 (1.3 )
fire Inspector 2. 2. :2 • 2.
Fire Fighter 57. 56. 56. .51. (5. ) Fire Trainiog Officer 1.
l.QIP; L .. BJG Uj. A ii...f.Q2.1 T I Ot I?. 1}1. 130. 130. 126.7 (3. 3 )
TEMPORARY & OVERTINE
Tempor<lry 21 . • I
Overtime .2.26 2. 2. ' I o44 ( • 56) ----TOTAL TEMPORARY & OVERTIHE 2.5 2. 2. 1. 4'w ( • 56)
TOTAL PERSON YEARS 1.33.5 132 .. 132. 128. Jlf (3. 86) -
-------1978 .. 79 ANNUAL DUOOET -·-. -----·--------
• •
'" -' ~ -. _, . . .. :'" . . ' . ~ -. ~. .•. . ~·~ -.· ... ·. ' ' ,: . . ' . . . . . -. ............ .w~ ................ ~----: ...
•
( -~---~----~----cnvor PALO ALTO--------~----,..----.....
! I ;\LLOC.I\TIOil 0-Y {SUB) P flOG fliil1
I
;
Employee Benefits
Administration£ General
Suppression
Prt:'-.'cnt ion
R~~earch & Training
~aram~dic
t ----·----~~
!, f.HPLOYEE SERV r CES
TOTAL PERSON YEARS
----~-. -
AVERAGE COST/PERSON YEAR
. Actual
.!:lli::.IL
20.96
3.22
99. 18
2. 43
.95
6. 76
133.5
$3~ 146,647
$ 23,570
FIRE DEPARTNEt!l'
Adopted
.1. 9 7}.-7.~
20. 32.
3 .16
90. lO
2.05
.84
6.73
132.
$3,571,353
$ 27,056
Changes
To Oate
$108,926
$ 825
Adju5tad
_!9}7:_1~
20.32
3.16
98. 10
2.85
.84
6.73
132.
$3j680,279
'II' :, 27,881
Proposed
_j_978-79
20.27
1 .. 97
80.41
l2o 12
5.Slf
7.83
126. llf
$.3,688:.093
$ 28,782
Increase
(Dec re!Js_~.l
{ .05)
( 1~19)
( 17 .69)
9.27
~.7
! • 10
(3. 86)
$7 ,8Jlt
$ 901
!
I
-~-----~------~ -~-, -~--------~~-·-~-·---
----------------CITY OF PALO ALTO-----------------( SOCIAl A!lD COMHUIII TY SERV! CES SUI1HARY
J
1
1
. EX r f..!.!Y._I.]J!R ~-f~}_-DEPt, ~Til nn.
r\d,.., l n i ::. t 1' ,) ~ ron
i-\ r !:S
Arts and Sciences
Library
tLHll re Jnd Science
Rccre.Jtlon
TOTAL EXPENDITURES
EXPENDITURES BY OBJECT
Employee ServTccs
Professt~ ~1 Services
Technical Services
Supplies
Materials
Equipment Pu rc:h<'l:>e E.
General Expense
flen t
·1 Special Expenses
I Other Expen~e
· TOT A!. E XPEtW I TURES
.1\ctuai
1976-77
$ )69 J i: 06
386,739
881,361
359,381
581, C6!!
---~---2~77'0,b)l
I ,954,B6l
7fl 1 176
il8 I~~ !It!
l)Oillll
5 > l7J
39!672
72,980
297,553
151 1361
2,778,631
Adopted
lilL-7§~
$ 652' lfli7
1;03, O?IJ
1/)/0,436
64' 1!89
72,396
!4i~86o
3 '/188
liS I 519
44 ~ 5~'!7
387,111
J Serv i Ct;S Fran Other !)~partments 856, !.I 0
TOTAL COSTS 3,634,941.
172. it)6
2,902 ,28f
833,995
3,736,277
f
I
I .
FINANC! NG
Departm~nt Revenue
Prior Year Encumbrances
Federal Revenue Sharing
Cawnun i ty Arts Grants
Gener:S~l Revenue
TOTAL COSTS
227,720
35,352
15,843
255.540
204,065
3,356,076 3,276,672
$3t6J4,94l $),736,277
Changes
To Dnte
~~---
$ 11 1 81 o
17,816
69,616
(159,1130)
19,501
no;-61Uf
{ 52}778}
t2~292
( ll,981)
( 17, 50S)
4,082
~ ,000)
6,1+95}
1 ,000
2.7 '70!
fli0~68])
( 62~255)
( i 02 t9li1T
Adjusted
19 77-1§.
$ 661t,257
47.5,890
968~530
2011,822
598,096
'2;8b!-;595
l 1917,658
76,781
67,415
1211 '3 52
7,570
4J ,519
38,0.52
388 t tll
200,137
2sB~1 ,59S
771 , ]l10
3-:b33 ,335
255,540
33,793
20lf,065
(136,735) 3,139,937
${T--i2 ,9112) $), 633-:335
Proposed
_j_9J8~79
$ 603,257
587' 1!136
961 , 149
864,577
3,0fb~9
2,079 t 7511
58. j 64
72~576
120,619
25,'754
55,977
33,872
387,200
!82,553
3,0J6,~b9
826,8i5
3,943,294
265,402
300,000
3,277,882
$3:843 ,r a~
lncreasB
(Decrca->e) rr-6. ,ooo)
( 425, 89C~)
587 'lt86
( 7,38l)
(204,822}
266,48l
-T5~l)
162~096
( 18,617)
5 j 1 f.. t
3 '733)
18' 184
14,458
{ 4, 180)
( 911)
( 17,584)
15ll ,B7It ·ss,o?s
209,949-
9,862
( 33,'793)
95,935
137,945
$ 209,949
----· -----------·1976-79 ANNUAl BUDGET----------·---
8 •
Percent
Change _____ ,._
( 9. 2)%
(100.0)
100.0
( .8)
(100.0)
44.6 -· -s-:~-
8.5
2~.2)
7.7
( 3. C)
240,2
3~ .8
( 11. 0)
( . 2)
( 8.8) s.li
7.1
5.8
3.9
(100.0)
47.0
4.4
5.8%
365
• •
.-----------------CITY OF PAlO AlTO-------------~---
SOCIAL /\NO COMMUIU'f'f SERVICES
ADMUliSTRATlOll OEPARTMEHT
1978-79 PROGRAH ;'\NO SERVICE LEVH-£l(per.d1ture5 of $603,257 <ire reccmnendtld for the 1978-79 fiscal year. This
is a d~crease $(6i,006TTrm~-currcnt year. The Adr:1inistrntion Depanmont budget reflectt a continuation of
the 1977-78 ;;f;;vir.:e level i!l .. ~d:':"lioistrarion ar~d Generai, Cmmunity Relations, A.ctlv!tles Registration, Human
Services Co-1tracts.~ and Senior ;\dult Services. Tb~ Fac.:llit!es Reservation subprogfam has been transferred to
the Recre2t:on Deportment in 1978-79. This transfer re5ulted in a reduction of 4 regular person years ·for the
AdminiGtration Department. !n 1978~79 Ocp.;:;rtm;'!nt. C'rnphasis wi 1! be placed on employee development, correction of
safety violations, energy conserv~tion, and lnc~eased use of volunteers. Revenues will decrease for 1978-79 due
to the transfer of the Faci I iti~5 P.es~rvations subprogram. A nev1 late reglstratlo11 fee 1s proposed to reduce
the increasing number of late in·person ~lass registrations. The Admtnhtration Department provides overall
direction to the Soct<ll and CO>Trilunh"y St)TVkes D~partment which includes the Arts and Sciences, Library~· ;:;,d
Recreation Departments, In <idJition~ the Departmc:nt. provide~ for admlnlstratkm and monitoring of human servltes
contracts; provides H~f-f ~upp,>r" to the Human Rt~lations Ccmmission and its special comuittees, task forces~
and associated prcgr~11s; coordinate:; and processes course offerir.a registrations for City activities; and provides
for a s~rvlce center to assist ser:lor citi:wns ~·lith iearning and u!'ing ccm-nunlty resources.
ADMINISTRATION AND GENERAL SUBPROGRAM
PURPOSE/GOAL-To ensure that the Department of Socia~ and Corrrnunlty Services provides services and fac.JlrtJes
which are responsive and effective {n meetin..J priority needs Oiind that services are coordinated with other agencies.
and organizations providing s.lmrlar ser"'ices and to provide adminhtrattve support to the Department and the ·
Division to as.surc that City polh:les aod programs such,as affirmative action. employee development, safety,
energy conservation, ar~ effectively implemented.
DESCRIPTION -The Adminlstrat~oo and Generai subprogram fs responsible for pr~vldlog general direction to the
·Social and Ccrnmunity Servtces Department and administrative direction to the Otvlslon. General departmental
direction encompasses assuring that SOI,!f'd policies are identified and lmp1ementedand th~t effective planningy
prograinrnlng and facility operation procedures are fo110\~d. Particular emphasis Is given to deveioplng ·coordtna ..
tlon and joint plandng and progra!l'mlng among departments and divisions and with comnunlty arganizatlons·.
Administrative direction fo,. the Department and Division Includes preparation and review of the budget, service
level reporting and anafysis, pol icy formation arod Interpretation and coordination of operating procedures and
activities.
-----------------1978-79 ANNUAL BlDGET ---------------
• , -~ , I • ~ ', • ~ .' • ' ~ tot • •, • ' ~ , • (l; , ~ ' a ' ' -, , ~.. ' .,t.......: ; -, .. ~· • , , ' ' •' • • a • '.
.... -----------------------------------~--------------·---····-----·
__..---------------CITY OF I'ALO.At.TO --·------------------""\ SOC~ Al. A.ftD COI'tHIJH iTY SER\11 CES
ADH I HIS TRr\'f I Otl 0 E P ARTMEUT
In 1977-78 sfgnificar~t accetoplls!Ynents included .;:~st,;;bll~lv:-:en~ of a c:oordln:~ted programming process using ~he
Program Council, establishment of il pli3nning project, lr".t:dc:'•':n~<ltion of a uoi'C uniform departmental budget pro~:ess,
estnbJishnent of a centralized c0pit<Jl imrro'/(':;lctH pro:l~"o~ pr·oc~~ss, safety improvements made to facilities, and
development of a team mGnagcmcnt concept 1n operating ti1c r~orga~izcd vlsu~l ilrts and nntural sciences functions.
Form<:~l relationships 1·iith other providl:"~r:;. or planr1ers of s.::rv!c~:s :)uch as the Co\Jnty of Santa Clara, United \.lay,
?.1\U~iD, Foothill College, v1ere also tstabl!shed or contim;ed during the year.
$56,973 lc:; reccxnnended for ttle 1978-n fisca! y<;<~r. This 1s 21 dc·.uease $(7,852) frc'(fl the current year," In 1978~79
acontrr,uation of approximately the s.::;;ne icvel of 5er\lic;es i'o pi'Ojt~ct.:~d. Emphasis t5 planned upon continued longer
range pl<Jnning of services, interasency <J!I(J intcnJovenY::>2ntal cc01dinaticn of services, employee development,
safety, ;'lffirmativ~. action, energy ccH;~crvat!an, increi1sed use of voiuntecrs, improv~ments In dep<Jrtmental
facilities operation, and institlltionallzatlon of the plannin~l process throughout the Department.
OB.J ECT I VES
T~T'O"aSSure that services are rrovid~d in an effectiv:~ a:~d efficient n1anner by providing coordinat!on and supern
vision of the administration of the Departtnents anct program~ with Soci"l and Car;,nunity Services.
2. To incorporate on-goin9 human services planning procedt~res wlth!n the Department's planning and programming
process and p.ropose po 1 ky positions to the City Coone i L
3. To act as broker, coord l nator and facilitator of human services with f n the corrmun tty and facllf tate coord l nated
service delivery and Improved Intergovernmental and interagency re\athms.
4. To c~~plete, as needed, special projects aod assignments from the City Council and staff tn tmprovtng depart
mental progra~s, procedures, planning, and community rel~tlonships.
5. To provide administrative support for Increasing affirmative action Mres .In staff openings.
6; To provl de adm In Is trat lve support for Jdcmt i fy I ng employee development needs and Imp lamenting act lv t t. i es to
meet those needs which Improve the ability of the D~parUnent and Division to provide servlce5.
]. To provide administrative support for monitorlng and revlewl119 a11 personnel procedures.
---------------1978-79 ANMJAL BlDGET-------------~
• ~ . .,. .,. ·-:_ ... .
• ·---------CITY OF llALO AlTO--------------------
SOCIAL AtiO COHHUH tTY SER.V f CES
1\DH Btf STRATI OH OtP1~RTHE'rlT
8. To provide <Jdmlnistratlvc !:>upport for revte··l 2 'cya.lu,:-1te .<J!HJ i:nprove 1 •;here possible, quarterly reports, annual
reports, and budgets.
9. To provide administrative support for maintaining and !mp1·ov!ng the physical appearance of facl1Jt~es and
mak!ng them more conducive to meeting the needs of progran users JiHi panicipants.
10. To provide administrative support for correcti,,g fad Hty sQfet)' violations identified by the Safety Ccmnlttce
and reducing the number of new violations.
11. To provide administrative support for lncreasfn9 the use of volunteers In pn>gr~l'l activities.
12, To provide adrrdnlstratlve support for dt~creasing the con!;urnptlcn of 'zncrgy In faci~!ties.
'--------------1978·79 A~Jf'AJAllU.DGET -·------------
• • • • • , • .. • • • -• • -•• 4~ • .. • ·-• • .. • • ~ , ·-• • • • • -• • • • •• : r ~ --. . ..
..--------------~--~CITYOfrALOAlTO--------~--~~~~~~~~~~~~~~----·~~~-·--~-------~-----
soctAL AND COt\MUUITY SERViCES ~
AOMflliSTAATIOtl DEPARTMENT
ADHlNISTRATION AND GENERAL
PERFORMANCE MEASURES *
Number of affirmative action hirus
Nw~1ber of individual ,:;mployee developmet1t plans
canp leted or updated
Number of volunteers
Number of volunteer hours
Number of safety Inspections
Number of safety violations
%of employees acquiring neH skilis fran
employee development cpportunltfes
%of safety violations corrected
Actu<~l
l97i•-75
% in<.:rease of affl rmat,·.,e action staffing (depnrtment)
Actual
J..97S-76
'" All measures re1ate to the Department of Socfal and Cw .. -nunlty Services.
l .. ctual
1976-77
17
40G
75%
larg:et
1977-78
5
35
200
90%
Target
t978-72._
9
80
255
25,700
35
!00
20%
95%
5%
SERVICE LEVEL CHANGE -A decrease $(7,852) Is recOO'Irnended for 1978-79. The service level planned for 1978-79 is
basica! ly the same as that In l977-78. The budget changes reflect adjustments wlthln the Division to 110re accur
ately depict staffing allocations. The ln<:r~ased temporary salaries w~ II provide for clerical asslstar.ce to
facilitate report production and to prov~de adequate coverage during vac.atlons~ sick laavc, and J)eak workload
periods.
~------------.--1978·79 ANN'~ BlDGET ---------------
• •
•
.,----------.._ ___ _._,_CITY OF PALO AtTO ---------~--,------
/\Dt1 I til STHAT I m~ AND GENEH/\l
EXPENDITURE SUMMARY
-~ ·---
Employee Services
Professional Services
Technical Services
Supf.ll$es
General Expens.e
Special Expenses
Total Expenditures
EXPENDITURE ANALYSIS
soc tAL AfiD COHNUIIITY SERVICES
AOHI N I STRJ\T I ntl DEPARTHENT
ActuJI
1976-77 _,_ __ ..,....._
~:::~.183
~2
425
2,778
9,58!
___ §l~
$68,858
Adjusted
1~77~78
$51,560
500
3~500
5 '765
3,500
$64,825
Proposed
l978~79
$47,376
890
2~967
5) JlH)
--.-... .--
$56,973
lncre01,~e
. ( l~~S!.~ll
$(4 1 1~/l)
390
( 533)
( 25)
--(3,50~l
${7,852)
Employee Services·· .$47 2 37.§_ is recorrmended for staffing thls subprogram. The decrease $(4,~84} reflects the
real1ocatio .. "f resources among subprograms.
Technical Services -$890 Is recQTJTlended to provide the following~ $290 for malntenan(;e and r~palr of equip
ment; and $600 to provide Instruction and tralnir,g for Departme""t personnel.
Supplies-$2,967 's reccmnended for the purchase of miscellaneous offlce operating ~uppJies, stationery. books.,
and pub 1 I cations. ThIs 1 eve~ of funding prov J des for the needs of ~ 1 l Socia I and Common i ty SBrv l ces ac:kll n I ~trators
located in the Civic Center. -
I • )• ''·•
General Expense-$5,740 Is recanmended to provide the following: $4,.500 for City llablilty h's.urance,~ $250
for memberships~ and $990 to allow for staff attendance at special meetings and conferences such ~s the League
of Caltfornl~ Cities and the lnt:ernath~)~l t.lt.:v Management Association.
HIJHAN SERVICES COOTRACTS
ADMIN t STRATI OU AHO EVALUAT am SUBPROGRAM
PURPOSE/GOAL -To provld~ selected human services to the community through non-profit c~nlty provider organiza
tions and to monttor, evaluate, and support the service pr~1iders as approprfat~ to assure that services are
effective. efficie~t. and responsive to community needs.
---------------1978·79 ANNUAl BlDGET --· -----------
370
l~--~" •· .·.t-·.-~~:
~----------------CITY OF PALO ALTO--------
SOCIAL AND COMMUNITY SERVICES
ADMINISTRATION OEPARTME"T
DESCRIPTION-The Human Services Contracts-Administration and Evaluation subprogram .administers n variety of l
hunian services contracts for service:;; and provides standurdlzed monitoring, budget and contract neaot!ating~ 1 evaluatlon and liaison activities for each of the contracts. In 1977-78, contracts Included chl ld care; seniors; I
information and referral; Lair housfng; youth employment services anc.l tlelghbors Abroad" A special study of
the 1977-'78 child care format wi 11 be comrleted as a major evaluation of effectiveness cf a new prograrrrning format.
$405~110 is rec<Xllmended for the 19i3-79 flscnl ye.ar. This Is an increase of $7,523 over the r.urren~ v~;ar. In l
197'8"~79, staff contract administration activities \·lill continue to utlHzc the standard monitoring_, evaliJ<)t\ngt
and contract procedures which have been developed. Two formal evaluations of contract performance 1~i !1 be
prepared. Other contr<"Actors \·fill be evaluated In connection \'11th revie~., of ':'.ecol"'d quarter perfonr,Ance reports.
In 1978n79, increases in services ~vere proposed by PACCC~ SCC, and PM\IRS. Staff has reccmnended budget ievels
including minot' Sl?:i'Vice level increases (PA.CCC: Increase in voucher system; sec: increase in Senior Day Care
subsidized days of s~rvice; PIIAIRS: increase In number of requests for RHMTf information). F<'ilr Houslng, Inc.
~va~; not iel':anmended for rene\1ed funding because the evalu~tlon of the pi fot year wi 11 not boe aval lub1e unti 1 the
fOlJrth quarter of 1977-78. The Senior Center proposed f'1i' funding by SCC and the .:rlsls spact;"! in Caravun House
propos t by P;\1-\SC have bef.ln exciuded as wel~ pending further study.
OBJECT! VES
L To monitor quarterly and evaluate b l·annua lly each contractor 1 s performance and to i n~otporata the resu l t.s
in the budget negotiation process.
2. To provide liaison with contractor organizations and to provfde appropriate supportive s-ervices such as
assistance In legislation review ~nd advocacy, ln obtaining non-Cfty funding, in relating to the City organi
zation, In provrding ln-kind services as available, and to lne1ude Information about contractors in Cit·;
public Information documents.
3. To provide technical assistance. 'such as needs analysls, fiscal administration lnfonnatton and grants
obtalnfng lnformatlon, especially ln establ lshment of-new services to community providers.
lt. ro· provide, through non-profit ,;ontractors, ffficlent and effective servlce5, meeting priority needs
esper.lally for low Income or other disadvantaged Palo Alto resJdents.
~---------------1W8~9A~,N~O~Er-------------371 • • ------~---------------~-----~--------------------------..
• •
.,.,.----------------·-CITY OF PALO ALTO--------...;.._--------.
SOCIAl AND CCriNUUITY SERVICES
/\~M Bll STRATI ON DEPARTMHIT
IIU~IAU SERVICES CONTRACTS
PERFORMANCE MEASURES ----
Number of .lnnua 1 in-depth evaluatIons canp l eted
Number of periodic moni torlng meetings
Number of contracts negotiated
Number of major service changes rasultlng
frcm eva!uations
% of contractor 1 s budget negotatlons completed
within staff budget process
%of contractors monitored at least semi-annually
Actual Actu&~:l
19]_4-75, J 9 75~ 7.§.
2 9
7
3 6
Actual
1976-77
Target Target
1 Cl?]~ "'Fl 19 78:19_ -..:!J---1:;_
s l 2
tz lS 18
6 8 9
4 2
)00% 100%
63% 75% 75%
SERVICE LEVEL CHANGE -An Increase of $7,529 Is recommendr~d for 1978·79. This lncrease Is due primarllv to the
l>l.ldget requests from contractors and an Increase in municipal Employee Services due to the reailocat.ion'of staff
among subprograms. Basically the level of :Haff support for 1978-79 rs the same as that for 1977-78. The 1978-79
budget request more accurately reflects the regular staff hours assigned to this subprogram. Staff recommendations
for 1978-79 regarding contractor requ~sts wll I provide basically the same service lev~l as in 1977·78 with some
addltionai services In PACCC (Ventura child care program); sec (additional subsldi2ed senior day care days);
·and PAAIRS (additional ~~moer of requests served),
------1970 .. 79 ANNUAL BUDGET ---------------::Vl ·
'' ~ • -. • ', • :-; ', ' : • .. • ' ' • • • ' • "' • .,_ --"' I
HUJ!Atl SEHV ICES COtiTRACTS
EXPENDITURE SUHI1ARY
Employee Services
Professional Services
Technical Services
Supplies
General Expense
Special Expenses
Total Expenditures
EXPENDITURE ANALYSIS
CITY OF I"ALOALTO
SOC 11\L 1\tlO COf-\MIJIIITV SERVICES
AO~I t tll STRATI OU OEPARTHENT
Actual Adjusted Proposed
.!~76~11 1977-7JL J~l~
$16,020 $13~!20 $17 ~960
61308 5,500 5~500
847 l ,200 800
39 200
195 450 400
289, 19?. 377,31! _)60,32_Q.
$312,606 $397,581 ~1,011, 710
Increase
JQ.ecreas~
$If, 840
(400)
(200
~. 50)
2 939 --..::..t.:::::·--
$71 )29
Emp1oye,3 ServTces=-$17,960 Js recanmencled for staffing this subprogram, The Increase of $4,8110 reflects th~
reallocation of rtzsources among subprograms to more accurately reflect r~source utilization.
Professional Services·· $.5,,fi00 Is reconmended to r1rovlde audits of the two major contract agencies PACCC ancl SCC.
Technical Services-$000 b recOOlllended to provide for plibllc notice during evaluations of contractors.
Supplies-$200 Is recommended for the purchase of books and publlcatlons relating to evaluation of human
services. --
General Expense·· $400 is recommended to provide the following: $100 In memberships; and $300 to allow for staff
attendance nt conferences and workshops on human services admlnls:.tr~tfon.
Special Expenses ~ $380~?.50 ls recommended for contract services ln 1978-79. The request reflects approximately
the same level of service as that In 1977-78. The following is a brief discussion of each proposed contract
expenditure.
--------~------1970·79 ANNU/fl DUOGET --------~------
• •
•
.-----------------CiTY OF PI.LOALTO -----------------
socIAL AtiD Cot\HUU I TY SERVICES
ADH I U I STRi\T I Oil DEPARTMEUT
Contract Service
l\c tual
1~:76··77
Adjusted
11_7 7 :'7 8 ~-
Staff Rec01m1endatlort
-19]8~79 ---
Palo Alto Comnunlty Child Care $l73t820 $238 ,000 $2~0,000
This is an increase t.)f $2,000 over the current year and provides genera 11 y the same
level of service <~s the curr~nt year vJrth ~OO!e additlonc:o1 hours of care In the voucher
program.
Senior Coordinating Council $107,336 $117,243
This Is an increase of $9~907 over the current year and provides generally the same
services as in 1977-78 with scme add1tfona1 subsidized 5enror day care. This ieve1
of fund I ng does not I nc!ude cost"' for operatIng the multI -purpo:.e Sen I or Center,
Palo Alto Area t 1formatlon and Referral Sendee $ a ,aoo $ 13,992
This is an incre11e of $3,592 over the current y~ar and provfdes a 5% Increase in
staff coverage t n order to meet projected sct·v ice requests.
MId-Pen! nsu la ·cIt r zens for FaIr llous l ng $ 3,050 $ 3,$75
This Is an Increase of $265 over ttle current yer3r and provides a ~t2vel of service
consistent with the current yea·r.
Senlor "utrition: La Canld3 de California $ 2,000 $ ·2,000
$ 3,840
$ 2,COO
This level of funding wl 11 subsldJ~e the hot meal program for seniors. La Canida plans
to move lnto the mu)tl-purpose Senior Center In 1978·79.
Youth Emp 1 O~'lilent ServIce $ 750 $ 700
This is an increase.-of $275 and prO\~iljes for direct costs supplemented b.y in-klrtd
printing and maliJtlg services. YES w.ns previously budgeted with YAC funding.
.$ 975
\
·~
1976 .. 79 ANNUAL BUDGET _._..------------374
' ~ • • • • a ~
. • • ' •b.. • ., • • ~ ' ... • • c. • •• •• • • . ..... ~·.~. • -~ •• : ·' • ;• • ... • :.-•• •••
------------------CITY OF PALO ALTO-----------------
SOCIAL AND COHMUUITY SERVICES
AOHINISTRATION DIVISION
i\ctua ~
,1976-11.
Adjusted Staff Recommendation
J.~U::.lf!... . ______ 1978-79 __ Cont ri.>ct Sen.' ice
-~-~~
Palo /\!to Historical Association
This ccntract \·las tr<:lnsferred fran the library Department an~ the level of funding
ls a continuation of the current level.
Neighbors Abroad
This contract was transferred from the Adminlstr3tfon and General subprogram and
provides for a continuation of the 1977·78 service level.
COMMUNITY RELATIONS SUBPROGRAM
$1 ,200
$} ,000
PURf-'OSE/GOAL-To assist the lh1man Relations Comm,sslon and Hs .associated pr09rams In order to assure equal
opportunity for cQ'Imunity residents In benefitting from employment~ housing, ~nd the 'll'ariety of services and
experience available 1n Palo Alto.
OESCRirTION -The COOllwnity Relations subprogram provides staff S!Apport to the Human Relations CanmlssJon (HRt)
and to its special committees, task forces, studies, and assocfated·program~ such as the Rental llwslng Media
tion Task Force (RHMTF). The IIRC has chosen a phl tosophy of identHyrng n~eds and deYeloping appropriate prQgram
responses or other actions which ara then 11 spun~off 01 to independence. The staff 1 s role Is to provide limited
research and adrnlnistrative assistance fn fDcilttating r.OO'Vllissioners and other volunteers tn their actlvltles.
This approach is much different than that taken by most !·Iuman Relations Commissrons In the Stat~ and has re.sulted
in a. low level of staff and budgetary resources needed ~o carry out the subprogram•s objectives. Because the
HRC has tak~n the appr-oach of Initiating bt.lt not hnptementing projects, after studies and committee reporu are
canp l eted, resu 1 tan t program act 1 vI t l es have been transferred to other subprograms or departments such as human
servtces contracts (RHMTF informstlon and screening via PAAIRS and antl·discrlmrnation educational actlvlttea
provided by F'a 1 r Housing~ Inc.) or Purchas Jng Oepfiirtment (aff I rmattve act I on program for contractors):
..._----·----------1978 .. 79 ANNUAL BUDGET--· • ·--·--------.... -375 • •
' I
•; I
I
'
J
• •
----------------CHVOF rALOAl.TO -......;_----------------..
SOCIAl AAO COMtiUN tTY SERVICES
ADMJ HI STRATI ON OEPARTI1Etn
!n 1977-78, r.1;1jor accompllsllln~nts incb;de a~!;;,istlng the; HRC in the completion of th(\ youth lnvo1vement task force.,
report, ass !sting in orlentlnD new Comnissloners to theIr duties and assisting the W1C In completing a needs
a::;sess:-:1~;:nt projf:r.ts aimtld at !ndlvidua]s not nO'tl reacheJ by Cfty services~ Typlca¥ staff support actlvittes
!nc!wJe monthly packet preptlratlon, report rlritfng, r.lttendance C'lnd participation at meetings, and coordlnatton
and l ia!scr. \.,tith other staff departments.
~,2·z 82:-t is recore:nded for the 1978-79 fiscal year. Th!s ls an Increase of $2,i05 over the current year~ -n
'i;qiJ':-79 a modest increase in staffing for the subprogram Is planned to al~ow the Comnlss{on approxtmateiy th':!
:;.;:ne level as provided prior to 1977-78. This has been ptanne1d ln response to Commission estimates of minimal
staff assistance needed, The additional staffing wf ll allow staff assistance to the URC In completing ti-'t'o
studies such as the Ventura needs assessment and youth lnvolvemen' study which were undertaken In 1977•78~ It
;-:Ill also al Jry.-t staff to a-ssist RH~ITF i'n preparing planned outreach materi(Jls.
OS.JfCT i IJE S
l, To provide the HR.C and RIHHF ~lith basic staff services to f<lcllltate effective monthly rneetings and completion
of on-going unc member actlvJtles.
2. To an~st_. wfthin time and resource constraints_ the HRC <i;lnd 1ts . .tr~soclated task forces and <:OI'fmittees (n
completin9 'lpeclal studies by provldlng adminlstret1ve and analyttc support.
), To a$S~st the HRCf by provldfng atinlntstrattve support, ln tdentlfy~ng unrnet cotm~ulilty nee~s \'rlth~n the
Commlsslon 1 s p~rvtew.
~. To assist the HRC, by provfdtng admfnlstratlve support. li1 lncrea~fng the number of residents aware of the
HRC's services.
----~------------~ 1978·79 ANNl\4. BlDGET --------------~--:376
.----------~-------CIT¥ OF PALO AlTO----------..--------
SOCIAL AUO tOMMUUtTY SERVICES
AOt11fll STRATtON OEf'>ARTMEUT
COMMUNITY RELATIONS
I fERF_QRMM!CE Ht.f\SURES
Number of nonth!y HRC JnJ fli11\Tf packets J!strlbutecJ
tlumber of HRC and associated :':1eetln9s attended
tlwmbe r of unrnet co-:-.:r;LHi i ty needs IdentIfIed by the
HRC with staff assistance
Number of outreach materials distributed by staff
%of assignment~ fron HRC C~'}.-njjlt:o:·ed h'lthln
t ! me f rJ<I'IC
Actual
!974·72.
Actual
I 97S:Z§t_
Actual
J~?.§-77
25
2
Target Target
!977~78 1978:12
23 23
20 28
3 5
ltOOO 2,500
100%
SERVICE LEVEL CHAHGE ~An Increase of $2,105 is recoomended for 1978-79. The fncre~se reflects rea11ocat!()f'l
of-staff resources partially offset by modest decreases In technical and special expense* The level of staff
Si.Jpport reconmendeJ for 1978~79 reflects an Increase as requested by both the HllC and RBMTF.
~---~---------1918-79 ANNUAt BlDGET -..-------------
• •
•
,..,..-----...-----------CiTY OF PALOA'lTO ------------
COIIHUtH TY RH.AT I OUS
EXPE!ID i TURE SUHIYIRY
Employee Services
Professional Services
Technical Services
Supplies
Equipment Purchase & Rent
Genera1 Expense
Specld! Expenses
Total Expenditures
EXPENOITUkE ANALYSIS
SOCIAl AND COMUUHY SERV!CES
ADH !PH STRATI ON OEf'ARTHEUT
Actual Adj lJS t~d Proposed
19 76.._77. J177~78_ Y~~Z.S..::l.L
$lt)I042 ~ 9,769 $!2,524 • 616
3,026 3,500 3i200
41426
3,394
50 150 150
6,612 _lt100 •. .&,,950
$34, !66 $20t7i9 $22,824
Increase
JDa£reas.!2.
$2~755
{300)
(3SO) -
$2 ~ 105
Employee Services ..; $,12,52~ Is re<:OOFOOnded for staffing this subprogrCo\m,
reallocation of resource$ among ~1.1bprograms.
The increase of $2,755 r~flects a
Techrdcal Services-$3,200 Is recanmended to prov~de the following: $2,000 for advertls§ng ~;1d publfc!ty for
HRC, RHMTF, and Corrrnunity Relations projects; and $1,200 for secretarial service for minute taking at ftRC ·
meetings.
General Expense -$150 Is recanmanded to provide for staff attr.11dance at the State¥1lde Annual c~-;;..ference of
Humar1 Re 1 at ions C00111l ss Ions.
Sp~ctal Expense -$6,950 Is recanmended to pro;ride funds for the lluman Rel~atfo:u ~Iuton.
ACTiVITIES REGISTRATION SUBPROGRAM
PURPOSE/GOAL ~ To provide a convenient, accurate an~ ~~~,ly centralized matl registration service for participants
"'fncourses-'8nd actfvftfes offered by the-Clt)' end to ~~slst departmental progran~ners In Jmprovlng course offering
plannt·ng and adnlnlstratlon.
-------------,--,.1978·79 ANNUAl BUDGET--·-------------~
3?8
Flf!···\· .. ·"'zeur;n"·zmr uat.¥
~ .' '•" ,• 'r• ~ ',':·~·~· .~ ~~ •• 0 •
-----------------CITY OF PALO ALTO----~----------.......
SOCIAl AND tCtV1lH41TY SERVICES
ADHIN!STRATfON OEPARTHENT
DESCRIPTION-The Actlvlt!es Reg!stratl~, Sllbprogram prov!aes the clerical and coordlnatlve activities .to operate
tile*'CO'nso"lTdated rnail r~ulstr'-1tlcn progrJ>m for City activities and particularly those "'tthln the Department of
Sodai and Comnunlty Servic(~S. T)•picJl activities involve prcparatf<..~n and dlstrtbuti<;:~n of a comprehen!tfve annua~
catalog of r.ourse cH1d ac.tiv!ty descriptions <md of qwl.lrterty registration m~t::3rlah: administering a mall
registration process quarterly; adveJ·tlsing; coordination of course offerfng Information~ reporting financial
ancl partklp<.~tion Information; ~~nd resolvins citizen concHn.:\ and prcblems re\ated to thC! registration process.
In 1977-78, major activ!r:i:es inclt1ded c1 feuslbll!ty ;~udy anci initial !mplernentatlon of a consolldated.prl::.,ry
location for late, In-person registrations and an 1mprov!d outreach program. Studies of the advertising, statis
tical rcportlng anc registration CC(!lponents of the subprograr.1 a!e being completed during 1977-78.
$27 1 B7l is reccmmended forth.; 1978-79 fiscal year. This is an Increase of $5,134 over the current year.
In 1978-79, implementation and stabilization of a consolidated late registration process wil1 be provided. This
w11l rctlui:e prq)r<jrrmers' tlme devvted to late registration and lrnprove account~ng and clt!zen convenience. Improved
advertising and co1.1rse ~(stings brcchl.ire:; ·.-~Ill also !:e provided in 1978-79. It is anticipated that th'2 trenu
tm'>'ard Jecl !nlng c.ourse participation cnn be mi t1gated throu9h thr.!se efforts. H,;wenu~s for 1978~79 are expected
to increase due to the lmpicmentatlon ~f a $2.00 late registration fee. During the last several years, an
Increasing number of persons have avoided the mal) registration by reglsterlng lr.~person on th~ day of the flrst
class or activity. This Is costly tf\ terms of staff nece~.sary to process the tate registrations and reduces the
City's abl~lty to control and account for reglstratloo fees. Thfs fee Is prop6sed to dls~ourage late registra-
tion through e~tabllshment of a late fee \o:tdch will be charged to a11 perscns registering after the close of
mall registration and to defray the costs 'nc::urred by late rsgJstrat'ons. The projected revenues and costs are
based upon 3977*78 levels of tate registrations.
OB.JECTI liES
l. Tocoordlnate. and pubHsh an annual cat~lOIJ and «.;uarterly etass l~stlng brochures that provlde nP.cessary
reg t s tra.t ron and partf cl pati on In format I on.
2. To proces$ m-all regt,stratio.'1 wl thin the specl fte(l time frame.
3. To'coordfn.'lte and publish monthly activity ca1endar.o:.
4. To develop an Improved, well-coordinated outreach program for course' offedngs by Identifying opportunities
to con so 11 date or lillprove; outreach wl th other or'ganhatl ons provld1~g s hal lar serv', ces.
To provide cHizens assistance in resolvln!) complaints and othef' problems associated with registration ...
---------------·-1978-79 AN~\JAL OlDGET
• • 379
J
• •
..,.---------------CITY OF P..4l0Al.TO -------------~-~
SOClAL AND C~~UNITY SERVICES
ADHINISTRATIOii DEPAATHEHT
ACTIVITIES REGiSTRATION
PERFORMANCE MEASURES
Number of mai I registrations processed
Number of 1ate registrations
Total number of registratfo~s
Average number of classes offered per quarter
Cost per rna! l registration
% of quarterly reg lstrat I on processes i.':oophHed
~lth!n time frame
Increase In percmntage of total registrations
that are mall registrat1ons
Actual
197!2::_75
18,396
$1.06
Actual
1975-76
l3, 1-153
4,336
17,/89
s n ' t I"""
Actual
\1)?6.:77
lZ, 197
7!274
19, ~71
370
$1 '08
73%
Target
1977~78
12.,000
6,500
18t500
255
$1.00
1'00%
67%
T~rget
197~8_-]i
15,000
3 ~soo
18,500
250
$ • 90
100%
83%
~iERVICE lEVEL Ci!ANCiE -l1n lncn·ease of $5, lJl+ is recOO'Iftendf.:d for l5,'78-79. The Increased funding will provide
Tor consolidation o"f cle.rical 'responsibilities for late regL'!itratton ~thlch were formerly performed by departmental
programmers; Increased adv~ .. nh:lna; and Improved Informatlc.'\1 and e0t1rse listings brochure~ are also planned t1::1
att:.;mpt to mitigate the trend In declining enrollment. ·The proposed late registratioo fee fs antfclpated to
reduce the number of late reglstratl~1s. Action wtll aJ~o be developed to en~ourage greater confidence In and
vse of the mall registration system. This '' also expected to de(:.rease the unit cost of mafl registration
becaliSe allocated staffing and other resources are anticipated to be abl(.; to adequately r~tspond to the eddJtlona1
workload. ·
·-"!""'-----------1978·79 ANNUAL BUDGET----
.,.-----------------CITY OF PALO ALTO------------------._
ACTIVITIES REGISTRATION
EXPEND I TLIRE SU!~MARV
Emp!oyee Services
Technical Services
Supplies
Total Expenditures
EXPENDITURE ANALYSIS
SOCIAL AND C~~UNITY SERVICES
At~11NISTI'U\TIOU OEPARTMEHT
Actual Adjusted Proposed
.!9l?:.U. 1977~78 ~~1]6~ 79
$l4,28t $19~987 $21,756
40 2,000 51 1/1{)
567 __]jO -_Vi.
$11~,888 $22,737 $27,871
Jncr~ase
t\Jecrease)
$! j 769
3' l40
__ _Ej_
$5' 134
'E'IT!P~foyiesei.:vi'<':."'e~$21»756 rs recanmended for staffing this subprt>gram. The !ncrea.se of $1,769 refl~cts a
reallocation of rerwurcesainong subprograms.
Technical Services-_$2,1ltO Is recomnended for advartislf'lg and publhhlng for the quarterly registrations.
Supplies~ $975 Is recommended for the purchase of t!CR pa~er and m!scellan{!OOS materl<S~is used In preparing
regl;tratlontorms and brod-HJres,
~EHIOR ADULT SERVtCES SUBPROGRAK
PURPOSE/GOAL ~To assist senior aduits to remain tn the matnstre&~ of the community by providing assl~t~ncc In
TOcatfngana· using cOOlmunrty resources and services; by assistl·ng the Senfor Coordinating to-• .mcfl to assure
that needed programs and servlces are available and effectively provided; and by assisting City st&ff to assure
· the responsiveness of City services to the needs of senJors Jn Palo Alto.
DESCRIPTIO~~ -The Senter Adult Services subprogram provides an accesslb~e servtce center tn ~'hich seolors ean
obtain I nfcrmat I on about and assIstance In us t ng resources. and 13erv l c~s wt thin the CQmlun I ty. The subprogram
provides consel tng and follo\11-up to indhddu~l cife.nts and ac;U as a resource to the Sentor Coordinating Council
and the City staff to facflltate improvement of services for seniors. Typfcal activities includ.e supervision of
a corps of volunteers and of staff funded by non-Cfty sources In order to expand the 11ubprograrn 1 s service level.
During· 1977-78, 'in-service tralntng was provided to most City staff who prov!de services to senlors. Subprogram
staff participated in a variety of joint programs for community seniore and ln plannlng commlttee5 with the Senior
Coordinating CounCIL A plan was develop.:-.~ to provide a smooth transition of th~ subprogram into the multt-
-.......---------------~--· 1978·19 ANNUAL BUDGET--------------
;& • •
' I,.~
•
----------------CITYOFPAlOALTO --.:.--------------
SOCIAL AND COHMUN@TY SERVICES
ADM IU ISTMTI Otl OEPARTMf'NT
purpose Senior Center planned for the Old Pollee/Fire Building. The plan wl 11 provide fo1· Integration of ~ubpro
gram !$ervlces \vlthln the Center. Dudng 197i'~78, an expanded volunteer program prc,vlde.d fer product!vtty !rnprove~
ments by Increasing the s~:wvlce level wh11e holdln~1 costs steady, An e.l(tentilve door-to-door outreach pro~rC:~-n
funded by federal funds wi 11 be Implemented d'Jrlng the year with the sec to lmprove services to shyr rumdJcapped
or otherwise disadvantaged sen!ors. low-cost transportat!on for sentors was lncrea5ad through use of feder•l
f1Jnds In an 11 Escort Service 11 \'.•hlch was cios""IY coordir. ..... -,_, ~·-~! th Project Hob! 1! ty.
$43,72.0 Is recommended for the 1978~7.9 flscal year. This Is an lncr;;ase of $6,~91 ever the current yoar. During
l97B-79, the subprogram is planned to provide essentially the same level of service within t;,;;: il~~'>•' ,·m;ltJ-purpose
Senior Center. The major foc.us of the subprogram •,.d 11 be to assure the de.velopment of the Center& esperially
re1ated to social servtces to ind!vidual seniors. It Is expected that services will Increase slfghtly because
of the greater accesslbl1lty and vlstbt1tty of the subprogram In the new Canter location.
OBJECTIVES
l. To provide tnd!vlduals with informatfon, referral, coLmse) ing, and other assiHance. to }oc~te and use
community resources and serv~~es.
2. To provfdt general information regarding services and opportunities for senlors through pub,ished directories,
flyers~ and brochures.
3. To develop doo.r·to-door out1·each actlvi tfes to locate and provide information, r~ferral, and couns~llng
servtc:es to seniors v1ho would not otherwise have ac~ss to. services.
4. To provid.e sc:hedullng ""d other servfces ·for spedaHzed agenc,e:s to help seniors.
5. To ·~rarn and ·supervise c:orps ·of volunteers tn tho I & R. and special services.
6. To assrst sec by provldlny staffing, research, and othe1" support to ld~ntif'y needs of senior adults
In the CQ'r.mun I ty. . ·
7. To develop the avallabl lhy of services 1n the new multl-purpose center.
8. To provide outreach and enroHment a~tlvttres for rroject Hobflfty.
·-.__ ----~_.;....._........; ___ _..._ 1978·79 ANNUAL BUDGET-------------..-...--
3.?2
• 9 • I •' ' ' -',. <t: ' • • ' • " ' • "' ~ ~, ' ~
------------·------.~CITY OF PALOAtTO ----------------
SOCIAl MID COMNUNITY SERVICES
ADH IN i STRATi OU DEPARTHEt:T
9. To operate an effective Escort Service. Coordinate Escort Services with those of project Mob! !Jty,
10. Tn provtde Clty staff wlth tralo!ng and consultatron regarding senior adults.
SENIOR ADULT SERVICES Actual Actual Actu;..~ Target Tilrgtlt
PERFORMANCE MEASURES 197lt-75 1975"·76 ]J76-7] 1977-78 1978u· 79
t!urnber of requests for information 2,301 5 '55lt 7,829 7~500 8,000
Number of person-vlstts for special services I ~028 2,674 3,633 3,750 3.350
Number of d!rectorles printed 6,000 8,000 1!,000 5,000 10 .soo
Number of special !zed servlc~s provided 5 lO 11 10 l 1
Number of enrollees-Project Mobility 231; 240 250
Number of one-way trips -Escort Service 11004 1 '250
Number of training sessions -City staff 1 lj
Number of volunteers 7S lt5 50
Number of volunteer hours 2' 183 2,000 '2.,200
Number of new persons enrolled -Es,ort Servlc& 275 300
SERVICE LEVEL CHANGE-An Increase of $6,4~H h recomrr.ended for 1978 .. 7~. The Increase reflects the costs of
moving to the ne\~ multi-purpose center; furnlshfng and equipment necessary for the new locatloo.; and for
Increased overtime hours for vacation and.other paid leave coverage of $1,763 for the clerical staff. Thcs~
increases are offset by some minor decreases In ~ fne ttem expenses. The funding wfl ~ prov~de 1or appraxiNteJy
the same level of services as In 1977~78 except that numbers of c1lcnts served and services performed are
expected to Increase sltght1y because of the improved vlsiblHty of th~ service In the planned muiti·purpose
senior center. Increases tn person-visits and num~er of f & R requests are anticipated because of the new
loca'do1~ In the sen for center which w! t I bring rnore seniors In contact with the subprogram. These reGuests and
visits will be serviced through Increased volunteer coverage.
------------~---~ 1978-79 ANNUAL DUOGET --------------
383 • •
•
..-------------------CITY Of JlALOAlTO ---------------~
SOCIAL AND CO.'IHUtUTY SERV I Cf:S \
SENIOR ADULT SERVICES
EXPENDITURE SUMMARY
Employee Servtces
Technical Services
Supplies
Equipment Purchase & Rent
G::lnaral Expense
Total Expenditures
EXPENDITURE ANALYSIS
AD~t!UI STRATi ON DEFAnTMENT
Actual Adjusted
j97.6:J]_ ~?7-78
$30,386 $31,779
l. ~ 780 I~$ 700
151 100
532.. -~
$35,692 -$37,229
· Proposed Increase
)978 .. 79 JDecrease)
$33,688 $1 ,909
4,700
685 585
3,947 3,947
~__LQE.. 50
$43 '720 $6J491
tnlplo)/e"e Services --$33 688 Is recOO\Il'lenued for stafftno this subprogram. The tncrease of $1,909 reflects the
1
.
need for office c:overagffu"rtng vacation, sick leave, and other pafd leave, and a minor ~ncr-ease In regular
sal.arTes due to changes in the compensation p1an.
Technical Services .. $4L700 ts recommended for the monthly preparation and dtstrfbution of the Senior Adult
News, reprinting of Ccmnunity Conc,~rn for Senior Oiscou.,t Directory, and reprinting of one.1 'Where To Turn"
publlcatfon.
Supplies -$685 I$ recOOl'llended to provide the following: $585 for miscellaneous office stattor1ery and opt.ratrog
supplies; a'ii'd'$100 for purchase of current dlr~ctcrles and reference materJ_als.
Equipment Purchase and Rent .. $3~,!Z. fs recoomended for the p1.1rchase of equtpment related to the move Into the
multl~purpose Senior Center suCh as modlffcattons and additions to theacousttc panel/door/desk system, a
calculator and typewrltere and additional storage space.
General Expens~ -· $700 ts rec~nended to provide the following: $75 tn membership$, $350 for movlng expense5 to
the Senior Center;~~ $2.75 to allow fer staff attendance at professional conferences and workshops.
-----1978 .. 79 ANNUAL BlJO('nT ---------------
CITY OF PALO ALTO ~
SOCIAL AfiD COMMUU ITY SERVICES
AOt-tl N I STRATI Otl DEPARTMENT
.Actual Adopted Changes Adjusted Propose.d 'ncreue Percent
EXPEt!DITURES BY (SUB) PROGRAH. l9Z6-77 i977-78 To Date 1977-78 1978-79 J.Q.~a..~!~.t fhan~e $-~ -Emp 1 oyee Benefl ts $ 59,996 $ I ,909 $ 63 ,!3117 $ lt6, 7 59 $(17~088) ( 26.8}% Administration & General 68,850 54, 9:?.lt 9,901 6¥t,82S 56,973 ( 7,852) ( 12. 1) Human Services Contracts 312,606 3 97' 58l 397 '581 1{05, llO 7,529 L8 Canmun I ty ReI at ions , 3 4; 166 20~719 :l0,7J9 :22.824 2, 1 OS i0.2 I Activities Registration l~,IJ88 22,737 22 '737 27,871 St 134 22.6 Senior Adult Services 35,692 .37~229 37,229 1~3 '720 6J491 l7 .4 Facility Reservations 43,280 _?] ,319~ 57 b}~!i (StJJ.J.i} {J..90.0) l' TOTAL EXPENDITURES 569,486 652' 1~47 11 • .ew 664,257 .603,257 (6i ,000) ( 9.2}
EXPENDITURES BY OBJECT
Employee ServIces--234,037 234~596 10~810 245,406 180~06) (65,343) ( 26.6) Professional Services 7,352 5,500 5,500 5,500
Technical Servlc~s 9,011 12,200 12,200 14,730 .?. '530 17.5 I Supplies 8' 113 5,125 5,125 4,82/ ( 298) ( 5.8) ! Equipment Purchase & Rent 4,085 90U 900 3~947 3.047 338.6 i
General Expense I 0,358 7,015 7,015 6,990 ( 25) ( .4)
I Spe~ial Expenses · 296t530 387 t 111 1,000 3881 fll 387 :wo ( 911) ( ~) TOTAL EXPENOiiURES 569,485 652,~~7 ·n,sfo 661,,257 !~·;:;r {61 ,oool ( 9:2) I
I Services from Other Departments 36,31q_ 31 ,286 (94) 31 , 192 27,25,2_ j 3?93lL ( 12.6)
TOTAL COSTS .605,796 683,733 1!,716 695 ,1&49 .. 630,516 (64,933) ( 9.4) ; I FINANCING
I ~partment Revenue
8,0li5 18,500 18,500 18,500 Registration Administration Fee
J2 ~000 12,000 (12,000) (iOO .0) Facilities ~entaJ 15t731
lf,OOO ( l;,OOO) ( 100~Q) 1 , 3 43 ~t.ooo .. ~tscellaneous Revenu~
500 500 100.0 Sales. 3~,500 3~.500 19,'QO'O ns,5boT C1ili.9l' 25,ll9
37,229 20,000 (17)229) ( 46.3) Federal Revenue Sharlng 37,229
Prior Year Encumbrances 16, 150
6~2.!00!!_ llz 716 623,720 52_1J 5t§. (32!204) General Revenue ,5~.z. t 527, . .
TOTAL COSTS $605,796 $683 ~733 . $ H .71.6 $6,5 ,ltlt~ $63~,5.16 $ (64 J ~33)
1978-79 ANNUAL BUDGET
385 • • ' J
• • ----------------cnvor~rALOALTo-------------.......
-UOTES -
------------------1978·79 ANNUAL'BUDGET
386
-·-·-·~·--· ---.... ·----...o·-.i+...-.i.•.' ~---~····-~~----~~~---------
~---------------CITY OF PALO ALTO------..---------......
AUTHORIZED POSITIOUS
Director, Social and
Cc·•nmun i ty Services
Ad~i11istrator~ Social and
Cc6mu n i ty Services
Coordinator, Social and
Ccrrf'nun i ty Serv! CflS
Coordinator, Sen!or
/\du 1 t Serv r ces
P r C\1 ram A::, s i s tan t
Secretary A
Ge11era! Clerk A
Genera~ Clerk B
Bulldlng Serviceperson
TOTAL REGULAR POSITIONS
Tt~PORARY A~D OVERTIME
Temporary
Overtime
TOTAL TEMPORARY & OVERTIME
TOTAL PERSON YEARS
Actual
JJ}6~n
L
2.
1.
.5
I.
2.
1.
.222.
J I. 25
1. 27
.20
12.72
SOCIAL AND COMUU,ITY Sf.RViCE
ADHitliSTfiATIOU DEPARTMENT
Adopted
l977-78
l.
I.
1.
1.
.5
L
2.
3.5
i2,
1. 26
13.26
Changes
To Oate
Adjusted
1977-78
I.
L
i.
L .s
L
2.
L
_Li
12.
o,
';;,.
.33
J.26
1).26
Proposed
1978~79 -----.,
J.
I.
l.
l.
.5
l.5
l.
1.
s.
Increase
..{Q!_crease)
.5
(I. )
. (3. 5)
u~. >
.o6·
(. 08)
( .02)
(~.02)
.._,_ ________________ 1976·79 ANNUAL BUDGET--------·, ---------~·--_./
?/61 • •
~----_,.------------------·---·-···-····----···
---------------·-·--CirfOFfl.tlOALTO-----------------~ SOCIAl AHD COMHUtHTY SERVtCE
( ADM Hit STRATI OU DEPARTMENT
ALLOCATIOt! BY (S!iB)PROGflNI
Employee Denefits
~!ministration & Genera}
Humar. Services Contracts
Ccr:mun i t y Re ~at i ens
Attivity Registration
Senior Adult r: • .,erv rces
F~ci llty Reservations
TOTAl PERSON YEARS ·--·
EMPLOYEE SERVICES
AVERAGE COST/PERSON YEAR
Actual
12.76-77.
LBO
2. ,;9
,85
.97
i. }0
2.21
3.20
l2. 72
$234,037
$ 18,399
Adopted
~77-78.
I. 92
2.0)
.76
,65
1.53
2.25
4. 12
13.26
$234,596
$ J7 ·' 692
Changes
To Oate ·-
$10,810
$ 815
Adjusted
1977··70
1.92
2.03
.76
.65
i. 5.3
2.25
4. 12
~~-
13,26
$245' 1!()6
$ 18,507
Proposed
i978:.D.
1. 28
2. 15
1.05
.80
1.68
2.28
--
9.24
$180~0~3
$ 19,487
Increase
jDecre<l!!-l
{ .64)
• 12
.29
• 15
• 15
.03
( ~J· i2)
( 4.02)
${65,343)
$ 980
......_-------------1976..,79 ANNUAL BlDGET --------.---------
388
..,-----------------CITY Of PAlOAtTO ------------------
SOCJAL AUD COHHUtOTY SERVtCES
ARTS AND SCIENCES OEPARniEin
1978-79 PROGRAM AllD SERVICE lEVEL· Expenditures of $587,486 are recanmended for the 1978-79 fiscal year~ This
Is a!i·T1credse-of ~f61,5~;6 ovH the current year. Thet'\rtsand Sciences Department budget for 1978-79 reflects
t!1e con sol Ida t ion of thr:> 1\rt s Depnr tment and tla tt:re and Sci er.ce Department. The merger of these two departments
wlll ailo1·1 for more effc-J::.tivc uttllzntion of staff .:~nJ resources. The consolidation of l'esources fr001 the
Ct!ltur,J1 Center, .lunior !'luscum, Baylands tl<)ture Interpretive c~~nter, and Foothill Park interpretive Cent~r will
resu3t fn more effective and efficient facl l ity operations. Service levels In all areas are expected to increase
as a res!dt of consolidatior., This •·lill include expansion of the volunteer pro:Jram~ lnc1·eased contact \vith
ca1;~nunity groups, <md develc.po.-;;ent of an ootreach pro~jt"aT~. to persons unable to visit department faci1Jt!es. A
ne-,.,. positio;1 is request.:;d to convert ~50 tt.:;nporary person yQ.ar~ of the Cultural Center Night Supervisor to
.50 regular person years of a G~neral Clerk B. This conversion will eliminate the turnover caused by the t~npo
rary position and inc.rease effidency in the; poslt!cn, Rt::venu(':S for 19'18··79 will Increase by $5~32.0 prlrnarlly
in the area of registration fees. Overall, serv!ce levels will Increase as a result of the consol Jdation which
v1ill bring aboiJt more efficient and effective use of City f..;;;llh:fcs and staff resourcesc
ADIH N I STRATf 0:1 AND GENERAL SUBPROG!tl\1'i
PURPOSE/GOAL ... To administer and ~oordlnata C~t·r Arts and Sciences activities and resources with other Department
of Social and Ccmru11lty Services program~j other City departments, and nther cCJ~YnUnlty asent;:<es and organizations;
and to ensure Social and Ccmr1unity Servfr;cs~ scthdttes are effectively planned and executed.
DESCRIPnON-The Administration and General subprogram Is responsible for the admfnlstratlve activities ,for the
Arts and Sciences Department, This includes facility operation, safety, maintenance, security, energy c.onserva-
t ion; ! i a I son wIth c::cmnun l ty OPJanlzat ~oos; personne { aet 1 vitI e•;q long-range p 1 ann t ng; vo l ur.teers 1 capItal fmprove
ment and operating budgets; quarterly reports; and general program supervision. In addition. coordinating actt ...
vities for all of ~he Social and Camiunlty Services such as the Program Council and coordlnatlng all department
CIP projects are provided. Significant accompl!shm~nts In 1977-78 include m~jor efforts to standardize the
s~rv ice and expectation of perform·; ng art contractors by conforming the contract fer serv f ce wtth each contract
to contain standard performance requirements. Aiso, a stanclardlzed set of conditions for contracttng vllth the
City and a published set of procedures for U!.ing City resources has been deve1oped. The Program Council forma~
tion, the CIP coordination of annual proposals, end implement~tlon of approved projects were oth6r majur acti
vities ~f the Administration and General Subp1~gram ln 1977·78.
---------------1978·79 ANNLVtlBUOGET -----""-----------~--
389
--··
i
!
I
•. ··I ..
I
J
• •
-----------------CITYOFPAlOAtTO -----~--------------
soc J 1\L AND C0t1Mutll TY SERVICES
ARTS Af!CI SC! EUCES OEPARH\EtiT
i!!_!tt}67 is. reccmnended for ~~he 19/'B-79 flscai year. Hds is a decrease $(20,535) from the current year, In 1971J~79 Prognn\ Cowncil pl~nning and r~Yif.l'l duties hill continue and expand to lnchlde fund raising guidelines
and projects for Social <1nd CQ'lrnunity Service:; i.lctivltie$, expansion of use of volunteers throoghoot Course
Offering implementation, Increased brokerinq •:>f ccmnun1 ty res01;rces to meet coomun!ty needs.
Ol3JECT!VES -r:--ro submit 1 rev i e;,; ~ eva l u<'ite, and ir.;prove where ross i b) c t qHarted y reports, cH,nua 1 report~ s and blldget.
2. To monitor and. review all personnel procedvr~s.
3. Tl) revieH ~dmJnistrat.ive policies and procedures relating to the operation of the Department and to make
necess~~y revisions.
·4, To ideotify (!fllploye~ develop.rr:ent nt:cds of a!\ regular staff.
5. To meet a minlrr:um of 20% of identified e'i1ployee 1 s developmental needs.
6. To decrease energy usage In Arts and Sciences fe~cll i tles fr~ current year by 5%.
]. To maintain hellltie§ at a le•1el which r~duces safety violations by 20%.
8~ To implement the r~ccmnenJatlons of the Safet•t COAalttee.
9. To monitor physical appearance and operation of facrlttles to make them cond~clve to meeting needs of program
users and patron$.
10. To assure that l5% of Arts and Sciences Depart~ent force, fncludlng temporary and regular employees, Is
minority and to maintain affl.rmat~ve action representation on the staff at 15%.
11. To coordinate the implementation of appro11ed Cl.lplta·J Improvement Projects and trainS Department of Social
and Community Services employees to work In Project Manager capaclty.
1978-79 ANNUAL BUDGET ----------------3~
----------------CITY OF PAlOA!.TO ----------------...._
SOCIAl .AJID CC\t'UIUII HY SERV t CES
ARTS NlD SC f Et:CES OEPARTHEtrr
12. To chair the Derartrnent of Socia! und Coo,-runity Services Prc:1ra-n CounGil, coovnunlc;ate Its ~ctfons and
recoome11dallons., supervi~e Its activltit:s anJ staff, and i;:·,plCiner.t its assignments.
13. To provlds staff liaison to CAPA, SCOTA, Visual Arts Jury, and Arts forum.
14. To deve~op and monitor annual contn:Jcts h'lth P~.:lyers~ 1hNtrc\.Jorks, CAPA Box Office, WaH Bay Opera, PQ.Io
Alto Light Opera 1 and Palo Alto Chamber Orchestra.
-·---·---1918·79 ANNUALBlDGET --_...---------·-391
• •
•,;:. .::. :~~ . . ~-: ~: . . ~· :. . . . ·. . . . . ; . : ~ ~· ..... ~ . '' ' . :. :; . : .... • ,------------CITY OF P.4LO AtTO ---~-----------'\ SOCIAl AND COHt1UNITY SERVICf.S
ARTS AND SC J £HCES DEr1 ARTMDIT
ADMiNISTRATION AND GENERAL
PERFORMANCE MEASURES
Number of community meetings
Number of annual contracts negotlDted
Number of ~nployecs trained In CIP project
management
Number of Program Council meetings
%of CJP deadlines met on time
%of Program Council recanmendations met on
~chedule
%of employees utilizing employee development
opportunities
%of safety violations corrected within year
% decrease in energy consumption
% increase In .;>.mployee development needs being
met
%of affirmative action staffing
%decrease In saf!)ty violations fran previous
year
A.ctual ~~c tva l
_!97t.Ji l? 7~-76
Actual hrg~t
.!2J6~ 71 1977~7~
30 ~9
6
5
~5
75%
75%
30%
100%
5%
20%
15%
2.0%
SERVICE LEVEl CHANGE -A decrease $(20~535) fs recc.aended for 1978-79. The service level ~hange in Mllinlstratfon and General for t37tf-79 results fran a. r~organtzatlon of the ~parr.ent In wh!ch one regu!ar positron, Director
of N.at~.re and Sctence, was deleted. Noted changes fn §ervlce level tn<:lude a decrease $(6,200) ln Cultural .
Prese1\tadons due to the explratton of a grant from the Hatlonat End~nt for the Arts to provide the Neighbor ..
hood Arts program, and a decrease $(8,000) in Technical Services resulting frClil a staff proposal that Glendale
Federal Savings and loan fund CAPA directly fn 1978 .. 79 for publfshfng the quartedy calendar and weekly arts ad.
A decrease $(l0,157) In Emplo)'ee Services reflects the reallocation of resources among subprogr1;1ms. Reduction
of energy consumption should continue as a result of increased awareness and as the physfcal Improvement on the
faci I ities to conserve energy Is canpleted. During 1978-79. the subprogram wf J I continue to provJde ser'vlce to
the Department of Social and Canmunlty Services by changing and coordinating the actlv!tles of the Department's
Program Councl1 •
...__ ___ , ______ _, ____ 1978·79 ANNUAl nt.OGET -----------------
----------------------CITY OF PALO AlTO-·----------·------~
SOCIAl /\NO COtU\UUITY SEAVtCES
ADMINISTRATION MID GEtiERAL
EXPENDITURE SUMMARY
Employee Services
Professional Services
Techn! ca 1 Services
Supplies
Haterials
Equipment Purchase & Rent
General Expense
Tc~~l Expenditures
EXPENDITURE ANALYSIS
ARTS MID SCI EtlCES DEPIIRTHENT
Actual
.!976~z.z.
$ lf:?.,3ll6
8' l3 7
l2 J 121
2,590
111
4 ~ Jlr2:
_!,0,380
$ 79,757
Adjusted
1977~78
$ 112,537
6,200
9~000
1,665
" iiOO __ ...,_z...::._..~.
Proposed
J~78,:IL
$ 3?, 31J0
1 ,000
750
!0,237
....-.~ .. ~-.... ~·-""""'
I ncrent\
(Pee ru ~.&
S ()O,!S7)
( 6,200)
{ 8,01}0)
( 915)
4 "">'{] --.-,-!.....!-.::..,_..... ......
$ ("'0 ,.,:;-')· J.. , ._l,);:J
Employee Services-$32,380 is rec01'llnended For staffing thf:; -subprogratn. !h~ der.rea!.~ $(10,157) reflects
rea 1 ~ ocat I on of reso'i"lrCes arnong subprograms due to reorgan t tat lon of thte Oepartml')nt,
Technical Services-$1 1000 Is recoomended for publication of sp~cl~l flyers ahd ads for the vls•Jal Arts Jury,
Arts Forum, and Arts and Sclences Department.
Supptle$ -$750 h; reccxnmended to provide the foliowlng: $100 for mistetianeoos office operat(ng suppltes; $400
for materiaTS"'and SIJpplle~ to support activities of the~ Arts forums~ •nd $250 fer books 1nd pub1 lcatlons.
General Expanse-§.19...~.337. is recr.mmended to provide the foUowing: $9,000 In estimated Insurance costs; $500 in
m~nbershtp~; $237 for ma~l lng expense Incurred wtth return of cost~~•s or prop~; and $500 to allow for staff
attendance at professional seminars and conference$.
PERFORMING ARTS SUBPROGRAM -·
PURPOSE/GOAL -To ensure concerts~ p la~s, and perfonnance5 are presented to uet the needs and desires of cOfmlf.An I ty
audfences:fjrovlde the opportuntty for convnunlty arthtt to perform and JmprOY• their craft and talents; and
provide educatlonal opportunities for the communl~y to Jearn mor~ about the perfonw!ng art$.
~-----------~lW&~~~~~~-----------~~
• •
• • CITY OF f'l.lOillTO --------------~
SOCIAl MD COUHUti!TV SEf\'tHCES \
ARTS AHD SC1EHCES DEPARTHEHT l
OESCRIPTION-The ?erformlng Arts sttbprogram Is re:lponslule for the actlvltl~~, performances, classes, volunteers,
ai·\(!"partlcipatlon in the Chlldrenst Th~atre cmd City Performing Arts contrar.tor;.. During the currt~nt yeM, the
procedures for scheduling i:lnd for use of City Performing .Arts resources (i.e., equipment, facilities, and
supplies) were formall7.edt printed, and distributed. Also, ~ht; Clty 5tilff for the theatre progra,.,s was returned
to the 1975-76 staffing level with the Increase of .5 person years 1n technical supervision and the filling of
vacancies In two technical supervisor and th~ater m~l,eger positions. Ulth the use of CETA funds, the Chlldrens 1
Th~atre has experimented with an OL1treach pr1)gram to acqu,~lnt all school age children <.~nd ud!ilt volwiteers l·dth
the oppartunttles available at the Chlldrens 1 Theatre and~ multl-generatlona1 project to prov;de opportunities
for seniors ln the Ch!ldrcns 1 Theatre. Cubberiey tilgh School Theatre has been managed f(.•l' ccrrmunfty use by the
Performing Arts staff through u cooperative agreement with the Palo Alto Unified Schooi Uistrlct.,
$180 215 Is recommended for the 1973-79 fiscal year. This fs an !ncrc>lse of $12,382 c_,vcr the current 'tear. fn
T9W!9the multl~gencrationnl proJect and Ghlldrens 1 Theatre out:o-each \'J'lll Md as planned. It is expected that
the current le~ei of activity will continue although the tnfonnatlon obtained In the 1977 Study of The Quantity
of Arts programs indicates a need for continual examination of the quantity of Perfcnning Arts events being
prograr!lmed. The caning year sh')l.dd also note the Increased cooperation between the activities of the Cit'f and
the Palo Alto Unlffed School District. The cctnlng y«l!ar \-lfl t see major improvement in the ope,raUooal condltion
of the theatre equipment. In addltl(')n, the need for another grand plano is belng met by providing $5,000 to
match $5,000 raised by the H~~1 c Teachers Assoclat~on to purchase another quality instrument for the City.
OBJECTIVES
T. To present ten Chlldrens• Theatre productions.
2. To present a variety of family-oriented theater performance actlvltle:-; to augment the Chi ldrenlS 1 Theatre's
presentations.
J, To present eighty classe!l to meet the conmunlty needs fqr tnstructlon in the Performing Arts.
4. To contract 1>1ith community performing arts organizations to 1 ... esent theater activities for audiences and
c(:(Mlunlty artist pqrt!cipatlons •
..__ ____ ,_--------1978·79 ANNUAlllUOGET -----------------~
SOC!Al AND COMMUNITY SERV~CES
Ar,rs AIID SCI EIICES DEPARTMENT
5. To monitor the quality and quantity of the Performing Arts activities ..
6. To supervise programs and contractors so that programs are conducted \Jit.hin the. policies cmd procedures
established for contractors• use of Ctty resources.
7. To conduct monthly safety meetings and semi-annual safety inspections of ail Oepurtment of·ISocla\ and
Co.nmunity Services facilities.
8. To report all unsatlsfactory conditions to facility supervisors and department heads with!n 24 hours of
discovery of such conditions.
9. To recruit? p1cce, train, and ev.aluate volunteers according to Department of Social and Canmurdty Services
vo\unt~~r procedures.
10. To maintain Performing Arts equlpment in safe and operable condftlan.
II. To supervise c~omunlty use in Palo Alto Unffled School Olstrfct facilities as authorized (Cubber1ey Theatre).
------1973 .. 79 ANNUAl BUDGET-------------~
• •
----------------------------~-~----------• •
..-----------------CITY OF PALO ALTO---~~----------
socIAL AIID COI·11iutH TY SERViCES
ARTS AND SCI HICES DEPARTMEtiT
PERFORMING ARTS
PERFORt·1ANCE HEASURES
Number of productions
Number of performance~s
Number of audiences
Number of participants
Number of courses offered
Number of registrants
Number of volunteers
Number of volunteer hours
Number of safety meetings
Number of safety Inspections in each facility
Cost per audience
Cost per particlpont
Cost per registrant
%of contract violations corrected wtthln
48 hours
%of unsatisfactory safety reports COOV!lunlcated
w I t h i n 2 4 h ou r s
% lncreas~ In capacity
% increase T n u:sers r~tl reg experience good
or better
t decrease of reglstrant!il dropping out of
c l asse,s
% decrease In negative s~f~ty reports
Ae~uat Actu.\l~
J97.~:}5 l_9?.5.:Zi
Actual
1~76-77
201
541~
9lt '77ll
146
1,77'1
I ) ~ 3 8
22~018
$1.60
66%
Targt'!t
~
H3o
390
75,000
uo
2,000
160
6,cao
$2.3 i
65%
Target
J1?.!:l9
175
400
75,000
215,700
130
2,000
~60
30~000
J2
2
$ 2. 43
$ • 57
$18.17
75%
100%
66%
SERVICE LEVEL CHANGE-An lncrease of $12.382 is recommended for 1978·?9. This Increase will be used for
'several purposes~-,'1) $1,621 In Employe~ Services w~11 provide lnc•·easeJ supervision of theatre faciHtles
necessitated by the increased usage by contractors al'ld the Identified need for stricter supervision and coordina
tion cif contractor 1 s activities; 2) $3,280 wrl J provide for the rncreased cost of 5upp11es; 3) $5.337 wllt
provide for adequate malnt@nance and repair on existing theatre sound .and lighting equlpm~nt and riggfng and
rep1acement of parts; lt) $1;,405 incr~ase In tools and equipment will brl!:\g the theatre facility into adequate
---1978-79 ANNUAL BUDGET ---------------3%
.------------------CITY OF rALOALTO ---"------·-----...--
SOCIAL AIID C0/111UtHTY SERVICES
fiRTS AND SCIENCES OEPARTHEtiT
operational condition. Lack of technical staff and superv!siof\ In the past two years has aiiO'o'ied certain parts
of the inventory to deteriorate, and $5,000 of tl1is Increase is to provide matching funds fer the purchase of
a grnnd piano 1ong needed by the muslclans in the community. This lncre.ase Is offset uy decreases $(2,261) in
Materials and Professional Services.
In 1978-79 the Performtng Arts subprogram lo.till be fully staffed for the first time In several years. The f~dl
staffing in the Performing Arts wll 1 be reflected in a stabli;zatlon of the condition of the resou1·ce, better
coordinati<:n in use of resources, inc.raQsed revenue fran OLit:Sfd.;! sources. as well as improvement or increased
participation by audie.nces and volunteers. This stabilization should be noticeable throughout t:he Performing
Arts activit~es.
--1978·79 ANNUAL BlDGET-------------~7 • •
r----------------~----~··· ·------·-·-----• • ~----·------------CITY OF PALO ALTO-----~-·~-----
(
SOCIAL A~JD COHHUUITV SERVICES
PERFORMING ARTS
i ~~f_£_tWITU~~s_~RY_
J
1
f.nmloyee Services
Professional Services
I Techn1cal Services
j Supplies
I ~iatcrials
I
Equipment P~rchase & Rent
General Expen5e
r Total Expenditures
fXPENDITURE ANALYSIS
$
$
AnTS AND SCIENCES DEPARTMENT
Actual Adjusted
19l6~1l liZ7'~ ?~ .
95'} 25 $ liS~ lOS
3 5' 882 32,606
3,063 3,825
i4,88J 8,267
1197 l1 ,500
2,450 3,200
197 ·---·~2.Q.
152,095 $ 167t033
Propos~d J ncr·ease
1;J76-.z~. J.Q!~~e)
$ 116p726 $ 1 ,621
3 2 '1125 ( 261)
9' 162. 5,337
ll '5~7 3$280
2,500 (2~000)
7 '60.5 4t405
259_
--~
$ 180,1.15 $ l2,3B2
Employee Services-$116,71.§. ~s recooillenfled for staffing this subprogram.
Professiona1 Services -$32,11~ Is recoornended to provide contract payments to ouest artists in the areas ·of
music, dance, theatre and contract payments to contracted commun f ty performIng arts p1·gan l zat Ions such as·
Community Players, TheatreWorks, Palo Alto Cha~ber Orchestra, and programmers for the Chlldren 1 s Theatre.
Technical Services-$9,162 Is recoomended to provide the fol1oWfng: $2,500 foi' advertising and publlelty;
$200 fot" training of volunteers~ $5,112 for maintenance .and repair of e(!ulpment~ a,ld $l,3SO for major repair work
to bring the sound system up to full operation.
Supplies-$11 1 547 is recommended for the purchas~ of miscellaneous office suppJies and suppl les required to
mak~ costumes, bu·lld sets~ props, pay royalties, clean costumes, mafntaln an· Inventory of minor tools.p nat is,.
screws. scr!pts, class supplies, etc ••
Huterials-$2,500 Is recanmendad to piJrchase materials necessary for scenery for Chlldren•s Theatre.and to
maintain a baste inventory of theatre equipment to keep the theatre in fu1J operation.
Equipment Purchases Rent -$7 0605 Is recommended to pr~vide the following: $5,000 tn matching funds .to
purchase a grand plano; and $2,6 5 to replctce fly lines, drape hcmpcrs, and power tools.
---1978·79 ANNUAL BUDGET-~----------_, __ __,. ... m
·------------------CITY OF PAlO AlTO----~
soc tAL A"O COMMUNITY SERVICES
ARTS ArlO SCIENCES DEPARTMENT
General Expense -$250. is r~commended to cover costs of staff representaUon at area meet! ngs and events.
FACILITIES OPERATIONS SUI3PAOGRAH
PURPOSE/GOAL ~To plan and <JdmJntster programs 1, polfcles, and procedures \~htch assess ~nd meet comrrsunlty needs
end involve co.;li1Wnity participants.
DESCRIPTION -r'he Facilities Operations subprogram Is responsible for the admlniSI'.ratlon of po! lcles and proce~
C! .. res-;-Zoardlnat!on of rrograms w:th other departments, and the development and S!Jpervl:don of prograrr,s and
L:scilitie5 operations. During 1977-78 stuff and resources of the Cuhur~l Center~ Junior ~1useum~ Baylands
rJ~ture lnterpretl\N::· C\;nter~ and Foothill Park lnterpretlve Centerhavebeen consolidated to more effectfve1y
admi~1iste~ programs. The volunteer admlnistrDtlon program conducted a major recruiting effort and co-sponsored
volunt~er mi.H!agernent training \'l'ith DeAnza College.
$116,930 is re;:onmended for the 1978-79 fiscal ye.ar. The Facilities Operations subprogram Is newly created fn
\978-79 for the a{lministraticm and monitor1ng of Arts and Sciences program and fac11itles. In 1978-79 projected
activities Include 1mplementlng a formal system for parUclpant and community feedback, revl'ilng the e·mployee
evalLJation system, and lnstitutfng professional/technlcal tratnlng for volurlteer program leaders.
OC3JECTIV£S
~To operate facilities safely and effl~~~entty and reduce facility operation costs where possible.
2. To supervise. the implementation of City policies and prt)cedureso
3. To assess and meet community needs and to hwo~ve community participants.
4. To recruit and train volunteers to assist In the operation of facllltfes und programs.
To support, where poss lb1e, the plans and progra,·11S of ccmnunl ty groups associated wl th Arts .Bind Sciences.
1978·79 ANNUAL BUDGET ------------------393
•
• • ~---------~-----~-CITY Of B4l0 ALTO-----~---------------..
SOCIAL AND COMHUNtTY SERVICES
ARTS ANO SCI EtiCES OEPJ\RTMENT
FACILtTtES OPERATIONS
PER!="O!H·t~IICE HU\SURES
u ... nber of facility improvt;r~1ents
fiumber of coittr'<H~ts prccessr~d
tlu::1ber of coTJ':-unity /u·ts <3nd Sciences rneeting~
at tended
~lur!bt~r <::>f voh.tnh:.~rs
t{u~·,ber· of volunteer hol;r:; in dcpart;ner.t programs
~:~of cortroct payTii~nts mad~ \'li th!n contract t·erm
i of volu:j~eers re;nalnlng ac.:rive icnger than
three month$
Actual Actual
t 971;~ 75 1975-76
Actua'
l976:U
ll
2lil
2.0
i 91
l2,52l
70%
96%
Target Target
1977-78 -.-..--, 1978-79
t2 J5
265 270
2.j 30
210 215
) ~~; 500 i5,000
75% 80%
99% 99%
SERVICE LEVEL CHANG£-Thls is <:1 nel'l s-ubprogr.:rm for 1978~79 %'-snlch consolidates resources frorn the Cultun~l Center~ :it.tniol~s~tnn, Baylamls Nature Interpretive Centers anti Foothill Park Interpretive Center. This consolidation
will rP.st!lt in more effici~nt. facility operations and better utlllzatlon of staff resources by combining tllnd
sharing !lke functions. Emphasis on vc.hmteer recruitment and training and on inc;ease.contact with COfMluntty
groups should result ;n inc.rea:;;es Jn the numbers of contracts processed, corrmunity meetings: atten~1 crJ, '40lunteers 11 and volunteer h~Jrs.
--------------1978·79 ANNUAL BUDGET----------~---·---
t(D
.--.--------,..--~~-----~ .. ~CITY OF JlALO AlTO--~--------------
SOCIAL MID COMMWIJTY SERVICES
FACILITIES OPERAT I OilS
EXPENDITURE SUMHARY
Employee Services
Technical Services
Suprl ies
Hateria Is
Equipnent Purchase ~ Rent
Genera} Expense::
Total Expenditures
EXPENDITURE ANALYSIS
ARTS AND SCIEIICES DEPARTMENT
Actual
jCP6-·n ~-..!...L
Adjusted
1977-78
Proposed
l97fl..:J9
$ 101 ~393
3~525
8,575
414
2,033
-~-22Q-
$ 116,930
Increase
iQ.ec:;reasel
$ 101 ,393
3,525
8,575
414
2,033
____ 990
$ I i6t930
Employee'services ~ $10~1 393 is reccmmended for staffing this subprogram. This request includes the c.onverslon
of the temporary Cultural Center HJght Supervisor ton regtl1ar General Clerk 8 to reduce turnover ~nd lncrense
efficiency in the position.
Technical Services-$3,S25 Is 1'eccmncnded t<) provide the following: $2,675 fn advertising and publicity;
$400 in training of volunteers and staff; and $450 for ma1nteoance and repair of equ.Jpment.
Supplies-$8,575 is reccmnended for misceHaneoos. office statloner·t needs, safety and malo.tenance of facilities,
and office operation of the Junior t~seum, Zoo, Baylands and Foothill Park Centers~ and the Cultural Center.
Hat.erials • ~414 Is reccmr:ended for purchase of operation materials.
Equipment Purchase S Rent -$2,033 Is reccmnended for purch~se of two typetvdters and three 5ecret.arlal chairs.
General Expense ...: $990 '·s r~anmended to provide the following~ $187 tn memberships; and $803 to allov1 for staff
attendanr.e at training ~.o.'Orkshops and varl()us meetings of carmrunlty groups.
I HS lRUCT i Otl ~,.;.;.N..;..;TE;;.;.R.;....P.;.;.RET;;;..;..;,.I..;_V E;;.....;;.S~UB;..;.P....;..R;.;;.OG.:;.-.R..;.;..AH~
PURPOSE/GOAL -To provide science and art classes; tours. lecture/demonstt'atfon, and 11 hands-on 11 experiences which
engender an ap~reclatlon of th~ arts and sc.lences~ and to train volunteers.
---~-----------1978M79 ANNUAL BUDGET-~---·---------_,
liOl •
• •
. ~--------------.-CITY OF ri.~O ... ~lTO ------------------.c
SOCIAl. .AJlD COt!HU!lli'f SH\ViC~.S
/l.fHS MID SCIENCES DEPARTMf.tiT
DESCRIPTIOII ~ Ti1e instruct1on ..1nd ir:-terpretive subprcnra.'T! !5 reSfKHlsible for sponsoring classes and ~laster Clilsses,
con:.hlcting-~ducation.:il i.lr.d lr'ltcrpretive pro:Jra.l;s, opcratina open Stl~dios ~nd workshops~ and training v'olunteers
to assist In these activltics. Durin0 tht: 1971~72 fiscal -y~~r, interpretiva programs v1ere expanded to encanpass
corr.munlty envlrc•nmental education, s~vcral prc:-gr~-ns ·,.yere co·sponsored with locJl envfro!'lmcntal and natural hi.story
groups, and the cer;:;rnic5 1-wrksho? beg;:m to pr'onuce day frcm f'(}\-1 matedu!s and to r·ecycle clay, thereby reducing
expenditures in th!s area by one half.
$76,625 ts recanmended f·Jr the 1978~79 fi:;cot yeC~r. Thl~ is a newl:t created ·subprogram for '!978-79 and reflects
the consoltdatlon and reorg~nizatlchl of thi.! Oepartr11ent to better reflect the activities and progr<:lms provided.
lr: 1978-79 projected activities include: e.-tpandlng cl~y production to Junior Museum and Mltcheil Park classes;
increasing the number of programs co-sponsored lv I th comnun l t)' g roops; developing a program of ou t"'~ach to groups
unable to vlslt department fadlitles; and establishing an on~goir:g coomunity environmental ed~1cation program to
coordinatr~ actlvlties of environmental inter~~t among iippropriate City d-epartments, educatlon~t !nstlt_aJt!ons~ .and
cornmuni ty groups.
OBJE:CTIVES
l. To provide a variety of natural and physical science and art cla$ses for children and adults.
2. To provide Master Class programs to enrich el"!d OOtphaslze involv~ent oo an ad~w·anceci or specific leveL
3. To provide open studios and equipment for. public use "'n a fee· ba$15.
4. To provide educational and Interpretive pr~ra.s~
5. To co-sponsor educational and Interpretive pr0!1rMs with ca.aanlty environmental anc., nat•·, .'JI history groups.·
6. To develop a c00111Unlty outreach progrM for $pec1f1c populations unsb1e to visit faciJhl~-&.
]. To t.rain volunteers, tour 9uides, and group lead~r~ to ~ssht staff in Sllbprogram actlvJtles.
0. To provide tours, lecture/dcmonstratlont and "hands-on 11 art ilnd sch:nee expeder;ees.
9. To reduce exp,·mdltures for clay for producing clay fnn raw materlah and rec~·cJtng day.
'------------·---------1978·79 ,1NNUAl BUDGET----------________ _.
11('[2
----~~-------------------------~-------
------~-~------CITY Of PA!..OAtiO -------
soc tAL AUO CO!lHUtHTY SERVICES
1\RTS AJW SCI t.UCES DEPARTHENT
INSTRUCTION AND iHTERPRETIV£
PERFORMANCE MEA5URES
Number of classes
Number of registrants in classes
Number of interpretive programs
Number of open studi0 hours
Number of volunteer horJrs lr. ln5tructlon and
interpretive actlvitles
~~umber of programs u!ven to groups unable t.o viH
department feel! I ties
Number of prO<J rams co-s-ponsored with ccmmun I ty
groups
Increase in class attendance as percent of
possible attcndancP.
% increase In Instruction and interpret~ve
programs c11nducted by voluntee,rs
Increase in number of programs given to ar~tps
un"b}e to visit depart~TA!nt far.ilities
% increase in programs co~spcnscred with
canmun I ty groups
% increase In class cost defrayed by user fee~
% decrease In cost For clay
Actual
l 'J 1!:.:1i.
A.ctu.si
l975~z&_
Actual
1976~77
224
2,619
l ,079
7~200
l,006
25
Target
1977··78 ---
. 230
2)600
1,100
8,000
\,200
t5
5%
5%
35.%
T~rgct
J.i78-79.
235
26675
l ' 180
8~500
l .800
30
60
1%
ljQ%
5
ItO%
5%
15%
SERVICE LEVEL CHANGE-This is a neNly created subprogram for 1978-79 res~.;;1tlng from the reorganization of the
Department. The ~:umber of interpretive progran~s shoolil increase due to incr-aased vl$lb1Hty aild Increased Involve
ment of community groups. The number of open studio hours .;hoould Increase due to t:l,e Introduction of experimental
clays and the Increasing popularity of th~ exrst~ng prO!Jram. Emphasis on traJn;ng volunteers should result tn
an increase in the number of volunteer hcurs and the number of tours. The e.xlstlng level of service in prmddlng
classes will be maf~tained •
........_----~---~----,,,_ 1978-79 ANNUAl DOOGET ---------·----__._,.,
•
• •
/-·-.. --~-------------CITY OF PALO/.LTO -------,_,;..._------~
SOC I t\L NW COHtiU~IITY SERVICES
INSTRUCTION AHD INTERPRETIVE
EXPENDITURE SUMMARY
Employee Services
Technical Servlces
Suppl les
~laterlals
Total Expenditures
EXPENDITURE ANALYSIS
ARTS l\ND SCI HICES OEPM\THEliT
Ac t~w I
1976-zz
·"dJ us ted
J.2]7-78
Propo$ecl
1978-~--
$58,781
i ,820
14 '7 i l
-._,_!.! 5 ! ?.
$76,625
Employee Services -.$58,781 Is recoor11en<.led f-;>r· ataff!ng this s~,.~bproorum.
tncreue
(D~crease)
$58,781
~ .~ 820
! ~ l7ll
_l..!,]Jl.
$76 '625
Techn i ca 1 Services M $ i, 820 t s reecmnended for rna i ntenance and repaIr of eq11l pment such as k I Ins. te 1 escopes,
microscopes, and pugmi lls. ·
St,~pplies-$14.711 ts reccmmendcd for purchase of miscellaneous supplit1s for operation of open studios,
educational programs, and presentation of da.sses, ~'I'Orkshops. and fnterpretive programs.
Mat~rlals-i!_,3!3 Is rccmmend~d for pur~";.hase of materials such as lumtter and hardware !;o build cabinets and
3torage space.
EXIll lHTS .VIO tOLlECTtOUS SUSPROOru\11
f'URPOSE/GOAL ~To produce a progran of professlanai and educational exhlblu In Social and Communtty Services
'f.ic! '11 t! es which s t lmu 1 ate the vi ewer to seek more InformatIon,
DESCRIPTION-The Exhibits and Co11~ctlons !ubproyrarn is respon$lble for act:e$sJoning and catalogJog donated
artifacts and art works, r:-la11nfng ;nd producing exhibits In Social and CClmMtinlty Servlcas facilities and the
Civic Center, mAlntatnino the City permanent collection, and training vchmteers to assist In these actlvltles.
DlJrin~ the 1977-78 f~scal year, the Junror ~1useum received accreditation from Lhe American Association of Museums,
cooperative programming between facllltle~ was Instituted~ art-ir.~nature exhibits ~~reproduced, and volunteer
training methods \-Jere reviewed.
-----~------------1978·79 ANNUAl DOOGET -------
--... ' • : • -: -.. .... • -• ' .•• _l . ·~
-----------------------·--------~
-----------------CtTYOffl.1LOALTO-------------------"··-----
SOC!Al AND COOMUHITY SERVICES
ARTS AtiO SCiENCES Dt:Pi\RTMEUT
$4~,i!l! is recunmended for the i978-79 fiscal year. This fs ~ fi1e1·ily created !i-ubprogr<lo-n foe next year .and is
'reflecth•c of the Depilrtmcnt's reorganLa:at!on to more effectively Lltilize:: resources,. facilities, Jnd programs.
In 19'18-79 proJected activities Include: development of p:.:>rtDble 11 sultcase 11 exhibits to au9rnent the Palo Alto
Unified School District curriculum; revision of volunteer training programs; and the development of a COi'fl'lunlty
Gallery Progr<:VTI.
OBJECTIVES
1. To produce exhibits related to the arts and scl€nc.:es and upp1·opriate to the nature of the fac:~:t~.;;s.
2. To utilize slaff and partlclpants in the p~anning and production of exhib!ts,
3. To revise training programs for program related ¥olunteHs to tncrease their l1·,vctvement In all aspects of
the exhibits program.
4. To develop thematic exhibits whlch encompass two or more facilities and subprograms.
5, To .develop portable 1lsultcase11 e).(hlbhs of a specific. naturf! for '..ISe ln schools.
6. To plan and tmplement a Cc~n~ty Gallery Program .
..._----------....---1978·79 ;1Nt.JUAlllUDGH -------------600
-
LO) • •
.--------------------------~-------~~~-• •
~--~--------·-----_...;.-CITY Of PALO AlTO--
SOCIAL AND COHMUUiTY SERVICES
ARTS AND SCIENCES DEPARTMENT
EXHIBITS AND COLLECTI OHS
PERFORHANCE MEASu'REt:
Number of exhibits completed
Number of exhibits utilizing staff and participants
fn.m more than one facll i ty
tlumber of art ifacts/~pecfmens, access loned and
catalogued
Value of artifacts and artwork loaned to the
department for exhtbtts
Number of volunteer hours In exhibits program
Number of visitors viewing exhibits
t·lumber of loan a9reements processed
Number of portable "sultcase 11 exhiblts completed
%of artifacts/specimens ar.cessloned and
cata!ogued within 60 days
% of loan agreements processed before loaned
Items are on site
% Increase in artifacts/speclmens ln collection
used In exhibits
Increase In ratio of volunteer hous·s to staff hours
Increase In number of vJsltors viewing exhfb,ts
% Increase In artifacts/specimens accessloncd and
catalogued wlthln 60 days
%decrease in artrf~cts/speclmens damaged or
stolen during u~~
Actual
1971•-75
J\c tu<Jl
~-I 5-1§_
1\C tua l
llli:Jl
53
96
$270,239
5,526
!58,199
96
10%
60%
Target Ta·rge t
) ?71·· 7~ l978_<l9
60 65
20 ~6
!00 100
$275,000 $290,000
8,000 8,200
160 ,oorJ 165,000
Hiv l\0
2 6
85% 95%
75, 85~
15% 5~
. 11/l .02/1
I ,SO f 5~000
75% lOt
.st
SERVICE LEVEL CHANGE-This Is a newly created ~ubprogram for the 1$18-79 fiscal year. The nuc:nbers of ex.hlblts,.
portable "suitcase'' ~xhlblts for schools, and el<hibUs utilizing c.o:-bfned uaff ~nd faellh~es should lncre~se
dl.'e to Increased efficiency and experlenee of the exhibits staff. The number of arttfacts/specl•ens 1oan~ed t()
the Department and the number of .1oan agreements processed shou1~ !~crease due to increased efforts to contact
institutions and private colleetors. Emphasis on recruttlng ;:r.d training vo1unteers should re~ult 'n an Increase
in volunteer hout·s and in the ratio of volunteer hours to staff hours. Increased volunteer participation should,
In turn, re~ult fn an increase In the number of visitors viewing exhibits.
..._ ___ .......,_.. _________ 1978-79 ANNUAl BUl'.>GfT ----------~----'
. .. . . . . . : -.' -' . ~ . . . : ..
I
I
I
I
I
i
~,-------------CiTY OF PALO ALTO~
~ SOCIAL AND COHMUHITY SERVICES
EXH WITS AND COLLECT! OilS
EXPENO I TURE SUt1MARY
Employee Services
Profes5lonal Services
Technical Services
Supplies
~Ia te rials
Tot~J Expendlturas
EXPENDITURE ANALYSIS
ARTS AND SCI~NCES DEPARTMENT
Actual
iS76:]:[
Adjusted
)977-~.
Proposed
1978-79_
$31 '542
915
2 .no
5 ,9ll
~-'..till
$ll2 ,411
Employee Services ~ $31 ,Sit2 Is recommended for staffing this subprogram.
Increase
J.O~rease).
$3 J ~ 54.2
915
2 '730 s)sn
_LJ.!l.
$42)111
Professional Services -$91~ ts recarrnended to provide contract services for guest curators for photographic and
sculpture exhibits. -
Technica1 Services-$2,730 ls recommended to provide the fo!JO\Idng: $J.&30 for exhibition annoo.nc~ents, noo
for taxidermy servicesi"$100 for sharpening saw blades ar . .i drill blts; and $~00 to r1!paJr lighting equipment.
Supplies -$5,911 Is recanmcnded to purcl,ase supplies for production, Jnsta~ latlon and m~lntenan~~ of exhibits
and colJectTOnsa-t th~ Cultural Cent~r., Junior Museum and Zoo, -the Baylands Nature Interpretive Center, and the
Foothill Park Nature lnterpretlva Center.
Materials-$1,3l3 Is recm.mended to purchase lumber and hardware for ln~tallatlon of exhibits and maintenance of
collections.------
EVENTS SUBPROGRAM
PURPOSE/GOAL~ To provide facilities. equlpment, and staff for participants fr. programs related to flim,
1 lterary arts, and special cultural events, and to provide support for the on~galng activities of c~nlty groups
assocl~~ed with the arts and sciences •
...._-----~-·---"""---------,. 1978~79 ANNUAl OUOGET ----------------..---• • lrJI
• ---~-.. ------------CJTYOF PAlO ALTO--------------......_.,_,
SOCIAL Al'ID CUtiHUIO TY SEIW J C:ES
ARTS AND SCIENCES DEPARTMENT
DF.SCRIPT!Orl-The Events subprogram Is r~sponsible for support. to flhn s~des and d.asses, literary evf!nts
9
art
fest!v<J.ls$ flower sho1~s, open houses~ and other events~ and for the regu1ar meetings of ccrnmuntty groups
associated with the arts and sciences. Durlng 1977-78 several poetry magt~zines, «film coopetitlon, and a folk~ 1·
wear pa~1eant were co-sponsored with ccmmunit.y groups, and the leve1 of servh:e to on-going act.lvttles of conmunity
groups was maintained.
$1~~034 is recommended for the. 1978-79 fiscal year. This is a ne\'J subprogram ~~hlch has been created to more
accurately reflect actua1 practice. Mmost all of the activity In Events is initiated by requests fran cunmunlty
organizations for co-sponsorhslp. In !978-79 projected activities include aJdltlonal opportunities for local
film makers to sh0\1/ thelr wotk, and Increasing the number of poetry readings and literary 'tmrkshops. The maJority
of the progranrn!ng in this subprcxJram will continue to be Initiated by canmunlty groups.
0!3JECTIVES
~ro'v Ide fac i 11 ties, equIpment, fdnd staff for fIlm serIes .• f i 1m makIng, f llm canp;;;t l t Jon, and open s t:ud lo
opportun l ties for fl1m makers and f i lm groups.
2. To provide facilities. equipment~ and staff for art festivals, fJ..:Mer shows~ ope,n housas, and other arts
and sciences ccttvlttes produced by eanmuntty groups.
3. To contract with appropriate groop!'i to produce arts and sclenc:es activities.
4. To provtcie faciilttes, equipment and staff for poetry re:C~dinss~ a bi-monthly journal, and other creative
opportunities for local writers.
s. To provide fatiJJtles. equipment and staff for on·gofno activities of groups associat~d with the arts
and sciences:
~---------~---197e~~~a~n--~----------
---CHY Of P.4LO ALTO------·----------.._. ·
SOCIAL AND COIIHUU ITY SERVICES ~
1\1\TS AND SCI EtiCES DEPARTMENT
EVENTS
PERFORHANCE MEASURES
Number of film events
Number of literary events
tbrf!ber of festivalsr shows, open houses and
other special events
~lumber of meetings of ccmnun I ty nroups as soc 1 a ted
with the visual arts and sciences
Attendance at f1 lm events
Attendance at literary events
Attendance at special events
Increase in attendance at film events
Increase In Attendance at literary events
Increase in attendnnce at spedal events
% ir.crease in actlvltles carried cut it) support
of ccmmunity groups
ActuaJ
~71t-75.
f:l.c tua 1
_!275.:1§_
Actual
J21~.IZ
80
lB
20
I, 593
1 t 555
450
8,500
Target Target
l?.-17-J! .J1]8-1~.
85 95
20 2ft
25 30
1~860 l ,942
1~755 2~~55
$00 550
10,000 n ,son
200 Boo
50 so
1 '500 1 ~ 500
15% 5%
SERVICE LEVEl CHANGE -This Is a ne~lly created ~ubprogram for 1978-79 due to reorganization of the Department:
The number of"Tnmprcgrams and attenda.nce should lnc..reaue due to an lnerease In ths work hours of the City Fllm
' Coordinator. Increased emphasis on cooperat~on \'lith canmunlt•t groups shoultj n~sult In an tncrease tn tha number
of lit~rary events and publications~ speciaJ events (festivals~ shows. open houses,etc,), and meetings of associate
groups,. and an Increase fn the percent of ac.:.tlvitf~s carried oot in support of t-hese groups .
.__ __ .. _..._ ____ , ______ 1978 .. 79 ,1NNUAL BUDGET-~~ .. ---·------------_....-~
• •
' .: • • ':. ~ ' ' • • ' ~" • • •11. ' '" ' ; f I j • • ~ ._ ' • • ' •' • • • • .-• • • '' ' ' ' : • ' ', • •' ' r • ·~· • ~ '-' • ' • ·, ,• ~ ... ~._ .-• • 1 •
• ~----~----------CiTY OF fiALOiltTO ------~-----__.. __ __
SOCIAL AND CDrtHUtHTY SERVICES "'\
€VE!iTS
EXPWO I TURE SU~lMARY
Employee Services
Supp 1 i es
r-'1aterials
Equipment Purchase & Rent
Total Expenditures
EXPENDITURE ANALYSIS
A:::: 1 A liD S CIEU ::~ u::::n TH Et!T Propos od I n crease · 1
197..6-7(_ l977~7t. _t978-7;L_ jpec.r~_f!lli
$l2tl18 $12,118
!,1~8 1,!48
268 268
----~QO ____i~Q.
Employee Services -ll~ h; rec001tne1ided for staffing this ",ubprogram.
SlJrplies-$1.148 is reccmmende~ to p.urchase mlsceHan~oos supplies for production and presentation of specfal
events, film programst and literary arts pr09rams.
Materials -$268 is recoom~nded to purchase fumber and hardwi:lre necessary for the product ion and prese~ntat ion of
events and programs.
Equipment Purchase & Rent -~Is recommended for film roya!tles •
...__--~--~--------1978 .. 79 ANNUAl DOOGET -------..---.-------
410
/ .. C rTY OF PALO ALTO
SOCIAL AUD COHMUIIITY SERVICES
ARTS AND SCIENCES DEPARTMENT
Actual Adopted Changes Adjusted Proposed Increase Per~;~nt
£XPl:JiD J.IiJJlJS OY _U~!O) PROGR.tki 1.~)6-·u. J97?.:li To Date _L977-78 .J.2Z.§.:79 (Decrease) ChaQ.<J_L
~·--
Employee 8eneflts ·s Sh,921J $ 70£73?. ~ l t 878 $ 72,610 $112,90h $ ~0,294 55.5% .,.
ldministre>tton & General 19~757 64, l 06 796 64,902 411,367 ( 20,535) ( 31.6)
rerforming Arts 152,095 !59!521~ 8,309 167,833 180,215 12,382 7 ,l+
Visual Arts 99,959 113~712. 6,833 120,54~ (120 ~ SlfS) ( 100 .0)
Facl Jities Operatfons 116o930 J 16,930 too .o
instruction f, interpret lve 76,625 76t625 lOO.O
Exhibits & Collet:tions ~2,!:11 42 ~ 411 100.0
Event<> _1~2 034 !4~034 " 10Q.:Q. -------·-~
TOTAL EXPENli!TliRES 386~739 408,074 17~816 425,890 587~~86 161,596 37o9
EXPENDITURES BY OBJECT
Employee Services 258~562 31 t .1129 H ,616 323,045 465,844 l lt2 ~ 799 J ltl+. 2
Professional se~vlces 60,888 33 f 934 6,200 ~0' 134 33 ~ 31~o ( 6.794) ( 16.9)
Technical Ser'o~l ces l7,1B1 19,015 19,015 18~237 ( 778) ( lt. 0
Supplies 31 t 086 32,496 < 7 ,:no) 25,226 42,642 0,416 69.0
Materials 538 . 7 ~ 270 7,270 5,808 ( 1.462) 20. 1
Equipment Purchase & Rent 7' 184 5,200 S,200 10 p 138 . ~ ,938 95-.0
General Expense ll t 300 6rOOQ_ 6,0(.<) I 1, 4?7 ·--5,4zz ~Ll
TOlAL EXPENDITURES 386,739 1;06,~74 17,816 425,890 587~486 J61,596 37.9
Services from Other D~1partment.s 126,8,41, .125,j7Q 728 126,098 J,l ,:;l. 65t643 52:. 1
TOTAL COSTS · $513.581 $533,4~4 $18,S~4 $551 ,988 $179t227. $227,239 ~ 1. 2%
......_ 1978 .. 79 AN'NUAL BUDGET------·--------_..-• •
" . ~ ~-. . ' .• : -. '' { . . , . '' " . . . . . .
r
F! tlr\llC I fiG --... ----~-Dep.;r·ti'<:nt neve11ue
i\dmj <;·,;. !OJ1S
Rei~bursement PAUSD
Season T! eke ts
P.eg f. s t ~'"'<lt ions
Miscellaneous Revenue
Remitted to Contructors
Co.wnun i ty Arts Grant
Prior Year Encumbrance
Genera 1 Revenue
TOTAL COSTS
Actua1
l~].(l-7]~
$ 67, SliO
19,659
112,549
2,7~6
Jl.07 I 265}
25,229
1 s~s1,3
6, 192
1166,3ll
$Sl3,581
•
CHYOF PALO ALTO--
SOCIAL AtiO COWlUiliTY SEIW ICES
Af\TS l\tiD SCI EtlCES OEPARTtiEIIT
Adopted Changes Adjusted
1.~27-7~ To Date 19]_7-78.
$ 51,000 $ 51 .ooo
16,000 16,000
601000 601000
10,500 10~500
~ (!03,000}
3 , 500 -34~5oo-
_498,9/Jll_ _1 0 ,?~!! 517 2 lLBJL
$533 ~IJl1l1 $Hl,544 $5:)1,988
...._ _________________ 197e-·r; , ;·'~i~0Al DUDGET ----------
••••
I
I
I
Prcoosed increase ;'ercent
__ L9J8-79. (D~rease) Chang!:_
$ 10~950 $(32,050) ( 62.8)~
8,000 8,000 100.0
06,000) (100.0)
75' l ~0 15 ~ 150 25,:J
8~220 ( 2,280) ( 2 L 7)
07,400) _!•5,600,_ 44.3
52,920 1B,~20 --,~3.4
726.J 307 ...!Q!L._fllil_ ~0.4
$7'79~227 $227~239 ~ 1.2 %
412
~----------------CITY OF PAlO AlTO------------~-------...
AUT!!OfU lED r.,OS l nONS
D i rel;tOr) ;~r ts
Dircc;tor, Arts & Scl~nces
Manager, Cu1tur~l Center
StJperv T sor, Theatre ?l"og rams
Supen.dsor, Junior Museun1
General Clerk A
General Clerk G
Secretory /\
Princ~pal Producer,
Arts Programs
Producer Arts Programs
Program Assistant
Instructor, Arts & Crafts
Volunteer C0ordinator
Natura 1 is t
Junior Museum Zoo Attendant
TOTAL REGULAR POSITIONS
TEMPORARY AND OVERTIME
Temporary
Overtime
TOTAL TE:NPORARY & OVERTIHE
'
TOTAL PERSON YEARS
SOCIAl. AHD COtiHUUITY SERVICES
1\RTS MID SCI EHCES DEPARTHEtiT
Actwal
J976M77
l'
1.
2.
L
2,
. s ., ,. ... ,
)0.75
5.6)
. 17
5.80
!6.55
Adopted
l;3].?_:l8_
l.
l.
2,
l.
,)
.75
12.75
6.
.32_
6.39
19. 1 ~
Changes
To Oate
--~-
Adjusted
.J.11Z:.}_~-
i.
I.
2.
l. . s
4.5
2.
.75
12:.75
6.
.39_,
6.39
19. I~
Proposed
_i978·~79
L
L
2.
l.
·' l.o 75
.5
4.5
2.
I.
.75
2.5
1 •
19.5
].78
.38_
B. 16
27.66
lncrea!ie
(Deg~ase)
(L )
L
L
( ~5 }
1.25
.'5
1.
2.5
L --
6.75
1.78 ( .o I)
1.77
8.52
......._-----------·---1978·79 ANNUAL BUDGET ___ __, .. .,._, ---------------
• • 413
------------------------------• •
--·--~-----CHY OF PAl0.4LTO ---------:---~-----~
SOC f Al AriD CC'ti~UN.ITY SERV j CES \
Em pi oyee Benefits
Administration & Genera1
Performing 1\rts
ViSl.la! Arts
FacilIties Op~rattons
Exhibits & Coll~ctJons
Instruction & tnterpretlve
Events
TOTAL PERSON YEARS ----
EMPLOYEE SERVICES -
~RAGE COST/PERSON YEM
ARTS AI:C SC f EtiCE$ OEPARTHEilT
.. 4ctu.:d
I Q~'-... 7 ._L.J.!?_J__
I ., 'I
, ' I '--
l ,911
6. 77
G. 12
~~.55
$258 S62
$ l5,6t.3
Ado~ te,d
J 977~ 78,
2.04
2. 32
7 "" ,b.::
7. 16
!9. llt
$31L429
$ 16,271
Changes
To Oate
$ H, 6 ~6
$ 607·
Adjusted
_1 !07.:78
2 .Ol•
2.32
7.62
7. 16
19. ! 4
$323.,0~5
$ 16,878
Proposed
_1978·7~
3.12
i.66
7.73
7.75
2.09
4.16
.Lli
27.66
$Rt65 r 8~4
$ 16~842
increase
JQ.fl5...!:£!! s e )
1.08
. ( .66) .n
(7 • 1 i6)
7.75
2.09
4.16
1.J.L
8.52
$142,799
$ ( 36)
......_, ______________ , 1978·79 ANNUAL BlDGET ---------~------Lll4
-----------CITY OF PAlO AlTO------------------
SOCJAL AHO CC>Km~UfTV SERVICES
LIBP~RY OEPARTMEHT
1978··79 PROGRMI AND SERVICE LEVEL •· Expend I t.ures of $96!, i49 are rec•)<m.t-.nded fer 197b-79 fiscal year. fhls h a
decn;a~·:e-$17, 381) for the cur rent year. Several c.IDnges --in -per sonne 1 Me proposed, Hegu! &r staffing 1:as
decreased by .25 persCin y~ars through the deletion of one man-3qer.·~ent position {Supervisor of Readers 1 Services)
which is offset by the recornmendation of ,75 Librarian to cover collection development and "S5h>t in ~itafflng
the Main Library and increased temporary staffing wl 11 be uscd primarily to work on the backlog of all libraries.
,L\dd!tiona11y, ::.ome service level impact will be realized thro!..igh the oper;}t!on of the ;:;hared cataloging concept!
8/\,LLOTS. There ~Jl!l be also sane improvement of cfrcubt!on servi;:cs impJcted by the present year Installation
of the automated s•lHem for ~':!rctJlatlon of materizds. Th~t S'fSt.;"-:-; ~.,{ ll be ful iy fmplemented for the 1978-79
flscai y~~r and wl I I raise the service level of alI aspects of rnater1~1 circulation. Other service level
Increases planned for the next fiscal year t:~re not directly dollar l'·clated CJs they rt'suH. ma!nly from the plan
to increase the 'Jsage of vo!unte~1rs and the plan to !>hare programnlng v..·i th the cooperative ~ ibrar',' system.
Revenues are projected to Increase by $2,180. Thls ts a result of the now clrcu1atlon system. The Library
Department provide~ resources i3nd personnel to me~t tiw rt?creatforia1 and informational needs of the Palo At to
Hbrar) comrmm!ty. These services Include provision of book and non-book material for all age groups such as
fiction and non-fiction buck~, brov1s!ng collections, phonorecotds 1 cassette$, .:art prints, <lnd general refere-nce
and informational requests.
AOMHH STRJ.Tt OU NIO GEUEAAL SUBPROGRAA ··-
PURPOSE/GOAL -To ensure that the library Department assists In working wtth other Cfty d~partments and divisions
rn meeting their library relatect needs. To assure tih~l the Ubrarf cooperates with COI'I'I'mJrtity ag!'encles and other
libraries in the dellvery of llbrat·y services and programs. To assess the ltbrary facility needs for the execu~
tlcn of respoosibtlltles~ and to coordinate ail departmental reporting systems.
DESCRIPTION-The Administration afld General subprogram est~b1lshes admlnhtratlve objectl11es and polfcy, S"'.&;~
personnel procedures and ls responsible for the total dellvc~y of all Jlbrary services. Durlng the current year
it has administered the library•s membership Into the South Bay Library Cooperatfva Ubrary system, supervised
the Implementation and Installation of an automated cl rculation system, ln!tlated a cooperative cataiogfng
program and .rieve 'I oped employee development opportunItIes. Sys tern membersh l p provIdes for Pa 1 o A tto res I dents
equal access privileges to 99% of the public: ltbrades Jn thi.s count·(~ thn automated circula,tton system Increases
the efficiency of that cfrculation process and lts services. and the cataloging project Increases producthdty
~hat area.
--1978·79 ANNtiAl. Bt.DGCT ---------....---------1U.5
•
• •
----------------CHY CFrALOALTO -------------
soc !AL MlO COHHUN lTV SERVICES
ll BMRY DEPARTMENT
$110 507 Is. rec01001endec.J for the 1978-79 ftscal year. 11\i!; Is a decrease $(3,1f75) from the current year. Projected
actfvT'fle5 for 1978~79 tnclude reorg,:mLzat!on and refining uf departmental structure to imprave effectiveness and
efficiency~ lnlt!attng employee development opportunltlos, ussess~ng ccmnunlty library relatad needs~ exploring
the fcaslbfl!ty of flexible staffing, monitoring afflrmat!ve action plans~ and partldpatlon In activities in
other City departments and with other libraries In the l;rrnedlate are~. ·
OBJECTIVES
1, To revise operat!onal and organizational str.ucture of the Depi:!rtment.
2. To Identify employee development needs of ~J l regular staff.
3. To meet a minimum uf 75% of Identified employee 1 s developmental needs,
'•· To Identify at 1east. !1 unmet library related community necd5~
S. To organize departmental plan for utillutlon of volunt.eers lncreaslng usage of voiunt~rs by lOt.
6. To assu1·e that iJO% of temporary workforce Js minority and tt) in~rease mJnodty representation on r-:gular
staff by 3%.
]. To have 15% of programs produced on coor.reratlve basls.
8, To a1 low 10% of ~taff to be involved tn actlvlties outside of library De~rtllent.
9. To monitor and review a11 personr~el procedures.
10. To allow for !ncreased staff Involvement Jn the development of the ~partMnta1 budget.
11. To review administrative policies and prQcedures relatfni} to the or,eratfcm of the Department and make any
necessary revlsl~ns.
12. To coordinate at least three Social and COiliOOnlty Services actlvJttes.
To Improve physical appear'\nce of fac:flittes ~md make th001 more condYclve to meeting L1brary patron needs •
..__----------·---1978·79 ANNUAL OUDGET Lll6
....-----------------CITY OF PALO ALTO------------------
soc! AL AtiD .COf1MUN I TY SERVICES
Ll BRARY DEPARTMENT
AOI·II HI STRATI ON :'.UO GEIIERAL
PrRFORMANCE MEASURES
Number of employeP.s involvHd In em 1 doyee deve}o~Tlent
Number of volunteers recruited
Number of cooperative programs
Number of affirmative actfon hires
~h•rnber of llnmet canmunlty needs identified
Number of Intradepartmental activities
Numbe1-of canmun i ty agencies t nterfaced wl th
%of ne~>t/lrnproved skills acqu;red amon!J !Haff fran
ernp1oyee development opportunities
%of staffing increased by volunteers
% of staff prograrm~lng time reduced through
cooperation
%of services related to expressed canmunlty needs
% of actlvltles expanded through cooperation
Increased number of emp1oyees involved fn
employee development
%of minority staffing over last year
%of extra departmental activities over
last year
%of servlce5/programs enriched by volunteerJ
over last year
% of programs produced through cooperation over
last year
Attual
.~?4~zs
Act.ual
117~~7~
Ac t.ua}
J5l76-n
Target Target
1977-7! 1.2]8-]2
15
?.0 ~()
5 1 s
3
~
3
tO
iO%
JO%
10%
l5%
10%
i5
3%
5t
5%
lO%
SERVICE LEVEL CtiAUGE-A decrease $(3,105) Is recanmandcd for 1978·79. Thl~ decr0ase wl11 have no i11p;;..:.l en
"S"ervice levels.· By organizing a volunteer prognw it Is pr~"'Jected that staff thae sp>fnt In program de'le1opmerlt
can be redirected In assisting in meeting at least four unmet library related c<:mnunlty needs to be identified this
comlng.fiscill year. By lncrcc:tslng the number of volunteers and through expanding cl..vr.<lltmlty contacts with local
agencies service levels should increase. The number of volunte~r!J should inr.rease to a total force of 40,
Programs p1·esented will be enriched by producing at le~st 10% of total programs through assistance from outside
agencle!J, The percent of minority representation on staff wiJl Increase through adherence f' ~ffirmative action
goals. Staff wi 11 expand f:;~pertlse and thus add to the quality of services provided by appr~irnately 4b% of staff
artlclpatlng In employee development actlvltte!l.
----------------1976·79 ANNUAL BUDGET---------------.....-
417 • •
ADMINISTRATiotl AND GENERAL
EXPENDITURE SUMMARY
Employee Services
Technical Services
Supplies
Equipment Purchase & Rent
Genera I Expense
Total Expenditures
EXPENDITURE ANALYSIS
•
-~-~-CHYOff'ALOAlTO-------------~
SOCIAL AtW COM~1UII !TV S~RV ICES \
LIBRARY DEPARTMENT
Actual Adjusted
ill.§..:.7 7~ illl::.l!._
$39,701 $35,882
l, 264 1~400
131 1 J 200
l ,)62 400
___2.!450 ~S.J.OO
$51,908 $ll3,982
Proposed
,1978-?9 ~
$3!},207
200
300
1, Boo --·-~
$1!0 ~ ':~07
, ncr~ase
J.!J~,cre .. a s e)
$ ( 675)
(I ,200)
{ 900)
( ~00}
_(_, 300}
$(3,475)
Employt'e Servl,;es -·s3,2e207_ Is reca1mEmded for staffing this subprogr001.
Technical Servlc::.~s ~ $200 is recommended for maintenance and repair of equipment. The dccre¢l5e $0 ,2ti0) i!=> due
to the transfer of funding for the Palo Alto Uistorfcai 1\ssociatlon r.ontract to the Socia! anri Coomun!ty Servlces
hdm l n l s t rat 1 on De par tmen t budget.
Supplies· $300 ts recommenried for pt~rchas~ of miscellaneous operating supplies and ~tat~ooery.
General Expense-$11,800 Is recommended to provlde the following: $4,500 in estimated lMur.~nce costs) and $300
to allow for staff attendance at national and state conferences and workshops.
TECIUII CAL SERVICES SUBPROGRf:.H
PURPOSE/GOAL ·To procure~ processJ and maintain book ancJ non-book matertals whtch reflect the recreationa' ar,d
information-al needs of the comniu;dty. to provide access to all matedah tn the collection vta accurate) easily
interpreted publlc records and to ensure that all materials In the pennanent co11ectfon are in good cond,tloo.
DESCRIPTION ~The Technical Services subprogram consists of three main sections: acqufsitt>::1i cataloging; and
maintenance. Acquisitions provl~es a mechanism to efficiently obtain all materials selected for addition to the
Library's collection and maintains easily Interpreter,) and up ... to·date records of all purchases. Cataloging
assures that all materials are cataloged to be compatible with the or~anlzatlon of the entire collection, that
\'public records ,are develope-d which allow for quick access to materials, that library holcHngs are currerHr and
"'-. ------------·------" -----1978 .. 79 ANNUAL UUDGET ---------------
lU8
·-----------------CtTVOF f'AtOALTO ---------------~
SOCIAL AND COWWU I TY SERV t CES
LIBRARY DEPARTMENT
that all materia'is are. physically prepared for circulation. Mtllnten~nce assures the continued mending, rebinding
1 a.nd up-keep of materials '1-'lit.h!n lhe collcctlon 1 as \·len as the on-going discarding from th"' cotlect.·!on of materlall
no longer useful or pssent!al to patrons of the library. J\cccmplishment.s and significant activities during
1977-78 included the Implementation of BALLOTS (shared catalo9lng) to Increase efficiency and throughput of
c<Jtaloglng, conversion of the L!brary•s holdings to support the atJtomated circulation syst~i and the acquisition
of a system to process permablnd materials in-house.
$326,434 Is rec(xnrnended for the 1978-79 fiscal year. This is a decre.ase $(23~593) from the current ye~r. In
1918-79 'orojected plans include slight Increases In the amount of popular adu1t fiction made avn!labie to patrons.
provide a smal'l browsing collection of juvenile materit~\s at Main Librat'y, Increase the number of new materials
processed and put Into circulation, and to slightly increase the size and avJilability of non~book collections.
OB.J ECT I VES
1. To canplete.ly proce:,;s al 1 of the tftles subm[tted for "lurchase by the end of th~ fiscal year.
2.. To up-date all files and records for 90% of all received materials within 2 ~leeks of receipt.
3. To make available to patrons 90% ot all lnccm!ng htg\~demand titles within 3 weeks of t>ecelpt.
4. To tncreaso the percent of non-book materials made available to patrons by 3% over t.he previous year.
5. To make 80% of all incantng materlah aval1able to patrons within 6 we~ks of receipt.
6. To prov t de a sma 1l co 11 ect I on of juven 11 e materia 1s at Ma.t n ll brary by the end of the f lsca 1 year.
7. To assure that 90% of all catalog cards for processed materials are readliy avallab~e to Main library patron!..
8. To assure that 90% of matertals being re-bound are avallable to patrons within 4-5 weeks.
9. To assure that 75% of all new paperbacks are permabound In-house.
10. To increase the qmount of adult fiction made available to patrons by the end of the fiscal year •
......._ ______________ 1978·79 ANNUAL .BUDGET----------------
1119 • •
:• : ' ~ ~ ' .,_ ~ • ' • • o • : '' • 'I I '1,. • ' o• • ''; ~ • ,~ 'II • 0 ' "t • ' ' .: ' -·~ .... ~ ..... ,.. ._ ... ! • ', / ,: • ' .. • ,' ~ ' ' > ' ~ ' '' I '
-----------------~-CITY OF PALO ALTO------·-~--·------~ SOCIAl AtiO C011MUU!TY SEtWJC£S
TECHNICAL SERViCES
PERFORMANCE MEASURES
Number of titles processed for. pYrchase
Number of books made avarlable to patrons
Number of non-book materials made availabl~
Number of titles cataloged {book and non-book)
Number of catalog r;ards produced
Number of catalog ·cards fl J~d at Maln L!brary
Number of permablnds processed in-house
Number of books withdrawn
%of materials rebound made available to patro~s
within 4 - 5 weeks
% of new paperbacks permabound In-house
each quarter
% of catalog cards for process materials f! led
In public catalogs each quarter (Main)
t of high-demand materials rnade available to
patrons within 3 weeks of receipt
% Increase of non-book materials made available
to patrons over last year
Ll BRARY OEPARHIENT
Actual Ac tlHl ~
l97ii-75
~ .. -,..,.._,. ... _ 197.5-76
12~638 17,914
397 1110
ll '0.54 5,660
62,060 79,671
9' 186 11 '"1'20
Actual
.197fJ"77
Target T~rget I 1277:}8 19.78-79 I
6 ~ 41!1 6,700 7,000
14,1t5Z 21 ~ 700 28,000
574 6CO 650
5,()16 6,000 7,000
70,697 1001000 !}5,000
110,000 55,000
9~0 l '000
5t791 12.000 l3 ,000
90% 90%
7S~ 75%
90% 90%
90% 90%
5% 8%
SERVICE LEVEL CHANGE~ A decrease $(23,593) Is recommended for !978-79. Wtth utilization of the BALLOTS shared
cataloging system, there will be a sfgntflcant Jrscreasc )r, -service levels without a correspond1ng increase 1n
recommended funds. Although the book budget recommended for the coming year has been decreased $(21f,20l}, a
proposal has been made to restructure available funds In order to meet patron requests for more popu~ar ftctlon
titles. Such an arrangement "'ould make the best use of funds and \<~OUld not neg~tlvely impact ser1ous collection
development activities. The decrease has also been t ·~mested to offset a necessary fr.cre.ase In the serial account
\-Jhlch was cau.sed by an ulthnately cost-effective program of mult~~leftyear subscription renewais. Funds reccmnended
for the audio visual account have been slightly Increased to increJse the availability of cassettes and phone
records to meet popular demand for such nonwbook materJals. The largest fnerease In the proposed budget I~ In the
area of Employee Services. Although the lev~l of full tlme staff Is not c:har.ged for the 1978'"79 year due to
cont!nu.3tion of BAllOTS shared cataloging, an Increase for temporary assistance rs recommended to aid In the
physical processing of backlogged materials which will be cataloged with the afd of BALLOTS. As the shared
cataloging s1s.tem will greatly Increase the amount of materials cataloged and the number of catalog cards produced,
the added temporary assistance ~ill be important to atd the ~taff rn process!~' this Increase.
·---~-----1978 .. 79 ANNUAL BUDGET.._ .. --
420
• .. .. r .. ·. . ·. . • ... . . . . . . . .... • -• . - . - -: . •. . ~ . . . , . . • . . . • . -, , ~ . . . . :-. ~ . . . . . . . • . ~ . " . -• .
-~-------------CITY OF PAlO ALTO----------------_
SOCIAL AND COHMUUITY SERVICES
TECHNICAL SERVICES
EXPENDITURE SUMMARY
Employee Services
Technical Services
Supp J i es
Equipment Purchase & fl.ent
General Expense
Other Expense
Total Expenditures
EXPENDITURE ANALYSIS
U ORARY DEPARTMENT
Actual Adjusted
1976-?1 1977-78
$102~123 $106, 5!19
4 9lll!8 21 '3 20
71757 9,7n:
9,2~0 12 j 1}6
81 110
149, ~ l7 _ ]_QQ.J]]_
$272~766' $350,027
Proposed Increase
ill!!:LL JQ!gease_t
$112,677 s ~ 6, '28
H~,309 ( 3.011)
7.512 ( 2~263)
5 ~303 ( 6,833)
80 ( 30)
_E_?_1553 _ _J 17 !~84)
$326,434 $ (23 .593)
Emrloyeo ServTces"--$112~677 is rfJI.;;ommended f,x staffing this subprogram. The increane of $6,128 is du~ to ·
increJsed temporary assistance needed In processing of bac:k1ogged materials.
Technical Services -$18,309 Is recom1lended to provide the foHowlng: $2~500 for advertising and publicity;
$14.912 for cat a l cg i ng servIce fees of $2.00 per title and $.Oil per catalog card ; and $8:37 for :;;.:~ f ntenance of
BALLOTS printer and terminal, typewriters, and the:-mab(ndlng ~qutpment.
J
:.· Supplies-$7.5!2 h reccmnended for purchase of operating suppltes such ~s catalog c.ardst mendJ.ng materials,
." binders for period rca 1 s and pamphlets, ser r a 1 ct)eck-1 n cards, spIne 1 abe Is for-a tl new mater I a Is added to the l f: collection~ pens. and paper.
Equipment Purchase & Rent ~ !it.303, l.s recOfl'fnended for the rent of. a telecomnun5catlons llne to 5upport the
BALlOt'S shared cataloging .system. as wet 1 as a contlnuatfr.>n for one Xerox 800 Electronic Typing Syste-11·· and for
the purchase of a !abe11ng ~ystem and two electric typewriters.
General Expense-$8<) is recOOlllended to allow for steff attendance at meetings and conferences which a~d In
professional growthand development.
Other Expense-$182,553 rs recanmended to provide the following: $51,503 to continue the three-year renewal
program designedtoprovide price protection against high rates of !nflatfon and for bulldlng.of a microfilm ba~k
up collection of popular periodical titles; $123,500 for the purchase and addJt!on of adult and Juvenile books to
meet the recreational and !nformatlonat needs of the Palo Alto library community; ar•d $7,550 for continuation
'-----------1978·79 ANNUAL BUDGET---~------~
•
•
-------~---~-------ClTYOFPALOAlTO ----~------·---
SOCIAl AllD COMMWliTY SERVICES
l t BRARV DEPARTMEUT
tJnd 5upport of ex!s.ting collections of non-book materials ~~1htch Include pho~norccords, cassettes~ art prints, and
srt:~clal materials for a11 of ti'H~ juvenile col Jections.
PUBLIC SERV t CES SUBPROGRAM
PURPOSE/GOAL -io assess ~nd prov~de a variety of lnformatlon services and actlvltles, select and determine
needed maTerials3 a~sist patrons tn meeting their Informational needs, maintain collections and assu're that
materials are made ~asHy a':<ltlable. To establish and ope~t\te facilities n~~.ded to lmp,ement the Lranch library
system cort:-"'pt.
DESCfUPTIOH-The Public Services subprogram is responsible for providing lnfc;-,rmation~! services for reference
a~\d I"Cadei'S advisory; check~li!J ln and OUt Of library materials and maintenance of SUpport systems related to tha~
proc:essi presenting 5pecial programs on topics of community !nterestj writing and publishing of Informational
pr' .. Xh.scts r~latlng to library services; and selection and weeding of library's various coilectlons of materials.
During the current fiscal yeur the Public Services subprogram has com.erted to an automated clrcu1atlon system,
experimented with a ;}taff resource sharing concept to effect Improved 1;oord I nat I on of st~ff expertise at the
branch Jjbrary service level, become Involved in the cooperative system approach to the delivery of library
services through membership in the, SOI..lth Say Cooperative Library system. and refined the process: and procedure
for delivering popular readtrig tit1es to I lbrar; patrons;
$423,049 is recommended for the 1978-79 flsca! year, This Is an rncrease of $22,463 over the current year.
During-r978-79 t~ subpronram will concentrate on improving the physical conditions of the libraries, placlng
high priority on service delivery, and continued evaluation of the collections and their needs. In addition.
the subprogram •,dll Improve its circulation related services as a result of the Implementation In 1977-'JB of
the automated circulation system. E~nph<B!s wlll be placed on qufck Md accurate tdentlflcatlon of the 1ocation
of materials, returning materials promptly to s.t'1eives, providing patrons quickly and accurately wlth records of
fines and numbers of materials borrow-ed.
09JECT'I VES
l. To return materials to shalves wlthln 24 hours of return to facility.
2. To eliminate all major safety violations.
'-~---------------1978·79 ANNUAL8UOGET --·-----·------
I
I
1
J
I
l j
1 -· .
4,
5.
6.
7.
8.
~L
}0.
H.
---------~------CITY OF PAlO ALTO-----------------
SOCIAL NW CONIIUtiiTY SERVICES
l i BAARY DEPARTI1EUT
To refine staffing patterns.
To study ~nd determine the !nformatlor-,'ll needs of the commurdty.
To reduce energy consumption over current year.
To revise Informational guides to library services.
To .-evi::M and plan for the future needs of the Hhrades 1 collections.
To maintain fuci llties at a level ~1hlch makes them attractive to pubHc and reduces need for major malntenanc~
projGC\:S,
To reduce the number of reserves for library materials.
To reduce staff time spent in circul.ation routines through utilization of the automated circulation system.
To reduce lag time in notify~ng patrons of overdue materials.
-----------------1978 .. 79 ANNUAL DUDGET ---------
•
•
(-----------~-----CITYOFPALOALTO-----·~
soct/\L ANO COMHUaiTY SERVICES
l) BRARY OEP.ARTMf:tiT
I
I PUBLIC SERVICES
PERFORtli\tiCE r!U1SURES ---.........
Actual
J-.27.4-7.2.
Actual
JJJ..?:I~.
At~tua I
J97~.-zz
Target
J~7cl~~
rarg~t
1978-79
I
I
I
l
~lumber of i terns she L•cd
Numb~r of major safety violations corrected
~~unber of energy uses reduced
~~umber of informational brochures r~vLsed
th.;nbcr of collection areas having plans for
development prepared
Number of circulat1on ~reas with positive
h11pact fran new sys tern
Number of I terns ci rcu 1 ated
Number of reference questions answered
Number of patrons at tending programs presented
t~umber of regi~tered borrO\·rers
\4umbe r of re s;e rves
Avera<;e% of materials returned to shelves
within 2~ hours
% of safety citations corrected within three months
%of brochu-res needing revis~on '-ompleted
%decrease of materials v1aitlng for shelvl09
% of saf~ty c I tat l-oos reduced
%decrease of brochur-es needing revision
Increased number of subject areas wtth
developmental plans completed
700,000
8 of 10
1
2
5
710,000
195,000
1;970
iS,OOO
2 j, 300
60%
10%
24%
15%
20%
'tO%
710,000
9 of 10
2
2
2
15
715~000
200~000
2,200
20,000
18,000
90%
50%
85%
5%
50%
50%
2
SERVICE lEVEL CHANGE -An Increase of $2~~~63 ~s recomm~nded for 1978-79. The funding requested provides for the
maintenance of the newly implemented autQmat~cl circulation system, the Improvement of physical app~arance of
facilities, the ..::orrectfon of safety violations, for operational supplies, staffing~ and to purchase equipment.
By .act.ir.g pranpttv on .safety violation citations, the public will have a better atmosphere In which to pursue
their lnfonmat!ona: needs. The Increase In the percent of materials returned to the shelves Increases service
levels throogh the increased availability of materials. Revising a mlntmum of two informational brochure$
responds to patron demand for prOYid!ng current fnfonmatlon.
------------------1978·79 ANNUAL BUDGET~~~-------------
U24
-----~~------·--------------------------------------------------------------------------~-----------------------
..,--~-----------·---Cf!YOFPAlOALTO----·------------~..-..
PUBLIC SERVIlE$
EXPEND l TURE SU!IHAIW
Employee Services
Technical Services
Supp 1 i e.s
Eq~J i pment f>u rcha~e & Rent
General £xpensc
Total Expenditures
EXPENDITURE ANALYSIS
SOCtAL AHO COMHUHiTY SERVICES
ll OPJ\RY DEP.•'\RTriENT
Actual Adjusted Proposed
1976-77 19ll.:.l!. .. 1978-79 "'"' ............ _ ...
$382,174 $382~639 $385~9:93
!,867 8,770 15~060
7,262 6,296 12,744
3,475 2,629 8,952
___ ,_},21. 25t: _.,.__100
$394 J )185 $ltOO, 586 $1{23 s0li9
tncrease
(Oecr~.!!.L
"$ 3,354
6~290
6~4LJ8
6,323
48 -··---
$22,463
Empioye~ Servicei' ~ $.385~993 1s rec00'171ended for stafftn9 thi~ subprogram, The increase. Is due to the need for
additional t~nporary assistance. Th!~ Increase is offset by a decrease in reguiar and overtime salaries.
Technical Services ·· $15,060 Is recam<eiided for maintenance and repair of equipment. The ~ne;r·ease ls oue to fuli
implementation of the autanzHed ctrcuiat!on syste.m.
Supplies-$12,744 is rec~~nded for the purchase of operat1ng suppiles for all five libraries, brochure·supp!y
needs. and suppllas associated wfth the autanated ctrculatlnn system such as computer paper~ ribbons, print
wheels, dnd patron library cards.
Equipment Purchase & Rent -~is recoomended for the purchase of new and rep'lacement furniture at all
I ibraries.
Generat Expense-$300 Is recatrTiended to allow for staff attendan.;e at professional meetings.
--------~-----a---1978·79 ANNUAL ot.DGET ~-------------.. ---• •
'• ' • • -' . - ' . .,• . • ~' .. • • • ' ' ' • ' • • ' ' I ~ ' ' ' • " I ' ' ' .. ' ,• • ' f •; ',-. • • • • • ; • • ..
• •
.-------------,-----CfrY Of PAlO ALTO------------------------
EXF'ENU ITURE$ BV (SUB) PR0Gft4l~
Employee B-ene1rrs------·-
Admlnlstration & General
Technical Servrces
Public Services
TOTAL E;:PENfJ tTURES
EXPENDITURES BY OBJECT
.Ac t•Ja. f
-~~:11
$H>~,302
5 i ~ 908
272 J 748
3~11 ,982_
881,943
Employ'ee Services. 686,300
Technical Services 71 561
Supplies 15,i51
Equipment Purchase & Rent 11.833
General Expense 9.7~7
Other Expimse . 151 1 ~-Sl
TOTAl EXPEtW tTUHES Bel .91i1'
Services from Other Oepart~nts t:n, 102
TOTAL COSTS
FINANCING
Department Revenue
Fees
Reg I str£. ~I on
Federal Revenue Sharing
Prior Year Encumbr~nce!
General Revenue
1,059! 0~5
37.329
!t 1 '22
, 41, ~51
2,5~4
;. f ,015,050
SOCIAL A.N'O COW~tiiTY SfRVtCES
U8P.ARY DEPART.~ENT
Adopt·~d
1 li77-78 -·-·-' --··
$164,3$0
~1,428
31S~l.;J2
_),]} _._6.§4.
657~090
31 '490
P~27L
l5, l65
5,~62
l]2,if)6
1f98 J 91lj
162,5/;)J
1,061 ,4S7
32,300
720
33.020
166,836
861 ,601
Changes
T.::> D~ te.
$ 9,585
2~554
34.555
22~.922
_?_Zz'O~ b9'~b!
(l, $50}
68~066
27,701
..J.0,36_5,
Adjusted
_l:rn-78
~~173~935
4),982
350~02'7
~~QQ.;, ~86,
699,005
3 i ,L190
!7,271
!5' 165
5,462
2001 i 37
·9gBJs3o
_ i60 s923.
TOTAL COSTS $i,OS9,0~5 $t,U6J,457
P rcq:m.s ed
_!978:151.
$17!, 159
110, sn7
-326,434
l~ fJ..~.o_4_2
96JJ 149
705,036
33,563
20,556
14,255
5,\80
_l82t55J
961,149
164,170
S,125,319
3lt,200
1100_0~"
35,200 2So,ooo
_§LQ!.!Ji._
!nctease
(Decrease)
---~----$( 2~77~)
( 3~475}
. (2.3,593)
J2,~6J:
Percent
.9~
(. L6)%
( 7.9)
(·.6.7)·
5.6
c 7,3Bll ( .ar
6,03}
2,07!1
3,285
( 910)
( 282)
~_5_§_!!_}_
\T.JIDT _ _l,!l.L
. ( 4,204)
I ,900
280
2, ISO
113,164
27,701
.J2l ,84ll
.9
6.6
19.0
( 6.0)
< s.a)
f ~:~
2.0
( . ·. 4)
$( 4,204) ( .~)%
..__----------~--1978 .. 79 ANNUAl BUDGET -·-----~~----~426
C tTY Of PAlO AlTO . . ¥JUO-tW
SOC ll1l AtlO COMHUtl JTY SER\0 CES
l4DRAP.Y OCPARTMEUT
Actual Adopted Changes Ad lusted Proposed Increase
AUTHORIZED POSYTIOUS 1976-77~ 1)77~-7~ To Date . ..!~77-78 _1~78~73 ~(~~c. r:!_a s e) ---~-
DIrector, Ubraries L l. I • !.
Supervisor, Technka l
Services ' l . I. (1. ) I •
Manager, Techntca1 Services l • l .
Supervisor, Readers' Services l • L l. (1 ) ...
Secretary A l. 1. 1 ~ 1.
General Clerk A 1 • l. 1. L
Typist Clerk l. L L 1.
File Clerk 1. I, ' L I'
Librarian 8, 10~ lO. i0.75 .75
Library Associate 11 • 8. 8. 8.
Llbrary Assistant 5. !, • 4. 4.
Supervisor, Nain Library l • L L (l. l. Supervisor, Mitchell ?ark
Library 1. I. l. 1.
Supervisor, Cataloging I, 1. 1. L
Supervisor, Chi ldrens'
Services 1. 1. L 1.
Supervisor, Branch Ll brary 2. 2. 2. 2.
SupervIsor, library
C l rcu 1 at ton L I. L (1. )
Coordinator, Ll brary
Circulation 1 • J.
Administrator, L.lbrary
Services -Activities 1. 1.
TOTAL REGULAR POSJTIONS 38. 36. )6. 35.75 { .~S)
-------~----------------~ "__,_ ________ 1976-79 ANNUAL BUDGET iflJ
• •
------
e
CIT\' OF PAlO ~TO--
SOCtAt A.~O COHMUIUTY SERVICES
liGRARY DEPARTl'{EUT
Actu~l Adopted Changes 1\djusted ft·roposed Increase .1976-.ZL ~977·78 To Date 1977·78 1918<7~ (Decrease) ··--__ ., -~ --·~J-
TEMPORARY AND OVERTIME --------~-----"'
Temporary Jl1.35 ln. 14 J {}' ~ 4 !?..93 2.79 Overtime _.Jlt .34 _.3~ . l4 L2o) ___ ,..,...
TOTAL TEMPORARY. & OVERTII-IE 14.69 10. ljG !0.48 i 3. 07 2.59 ..-,___,_._ ___ ,. ol
~
TOTAl. ,)ERSON ~AR~ 52.69 46 .11n 46.48 l!8. 82 2.34
ALLOGATi ON AY (SUB)PR0G~
Employee Cenefits 6.08 $.76 5.76 5. 72 ( oO~) .A,dmlnlstratlon & General 1.60 1.68 L66 t.68 Technical Servlces 8.38 s.oa s.oa 8.84 .]6 Pub I .f c Serv J ces 36.55 30.96 30.96 32.58 J .62 '
TOTAL PERSON YEARS 52,69 46.~8 ~6.~8 ' 48.82 2.34
EMPLOYEE SERVICES -.-....--· _,.. $686,300 $657~090 $41~915 $693,005 $705,036 $6,0)1
AVERAGE COST /PERSOti YEAR $ n .o2s $ 14,137 $ 90?. $ 15,039 $ ·~~lt42 $ (597) I
~----------,-·'< 1978-79 ANNUAL DUOGET ---------------
• • • --.:: J ~ .: •• • • • .,
.---------------.._ ________ CITY OF PALO AlTO_, _____ ,.._., __ ·-------~
EX~ENO I TURES OV ~..IJlltf~OGfY£t
Emp 1 oyee Oenef I t1
Administration & G~neral
Instruction f. lnt~rrreUve
Exhibits & Coll~ctlons
Facl 1 !ties Ma!ntenanc~
TOTAL EXPEND I 'nJRES
EXPENDITURES BY OBJECT
Actual
1976_-.F~
$ 6ll t! 92
55,002
91 ,262
19,711
__!29-!..2. u1
359.38!
F:mp'fofe~rvTrii ··-292,389
Technical Serv1ces 5,Bo8
Supp lie~ 2B, 401~
Materials 4,635
Equipment Purchase & Rent 9,459
Genera I E)(pense ~-18,686
TOTAL EXPENDITURES 359~38f
Ser·v 1 ces fn:xn Other Departments .J 1 S, 057
TOTAL COSTS
FINANCING
Department Revenue
Rolmbursement .. PAUSO
Foothill Park A~nlssfons
Reg I str~c loriS
Special Programs & Mtsc.
Prior Year Encumbrances
General Revenue
TOTAl. COSTS
3,310
14~953
. 1 ~t2
16,lio5
4, 793
451 '240
$471;' 438
SOC f AL AtiO COHHUU I TY .SERVICES
NATURE AUO 3CIEUCf DEPARTMEUT
Adopted
1977-78
$ 63i584
5hyl65
73 '370
27, 115
_j!!.§..t.9J.. 0
302 '15l
7,520
30,923
3 '1!88
4,000
16' 170
364,252
_!Qi,64J
Changes
To Date
$( ts:2o1}
( 10,793)
( 6,151)
( i ,564)
_i!l.L.7 21 )
(J 59. 430)
(130,528)
{ t, '98l )
( 10,238)
{ 3~188)
( 4,000)
( 6,495)
( 159 ,430)
( lt2' 70 l}
468,893 (2C2,t31)
6,500
3,600
3;000
13, I 00
1155,79}, (202,131)
$~68,893 $(202,!31)
Adjusted
,)977-;18_
$ 44,383
ll) ~372
67,219
25,551 "' --_s.>l_d9L
204 '822
} 7l ,623
2,539
20,685
300
_2!675
204,822
_61 ,940
266.762
6~500
3.600
3p000
13' 100
253 ~ 662
$266.762
Proposed *
1973-79
(171"623}
( 2r539)
{ 20 ,685)
{ 300)
_(__ 9! 6 7?_)
(204 ,822)
( 61194q}
( 6.~500)
( 3 ,600)
( 3 ,000)
( 1.3,000)
C253 ,662)
$(266,762)
Percen~
Ch~n~
(100.0)%
(loo.o) I
(100.0)
(100.0)
JiOO.Oj
( loo.o)
(too.o)
( l 00. 0)
( l 00 '0)
( too.o)
(100_.0)
( 100 .0)
( 100. 0)
(100.0)
(1 00. 0)
#oo~o>
00.0}
(100.0) --
(100.0)%
*Refer to Arts & Sciences Department for proposed 1978-79 expenditures. ~
.. ..._--------------1973 .. 79 ANNUAL BUDGET --------------lQ9
• ~--------------CITY OF PALO ALTO-__,;.~-----·----~----
SOCIAL AUD COI·tt~UHITY SERVICES
AUTHORIZED POSiTIONS
~-----
Director, Nature & Science
Supervlsorg Jun!or Museum
Supervisor, Nature & Science
Instructor, Arts & Crafts
Park Rar;ger
Natursillst
Junior Nuseum 2oo Attendant
General Clerk 8
TOTAL REGULAR POSIT IONS
THIPORARY AND OVERTIME
Temporary
Overt I me
--=----llo('V'IMI,'I' .....
TOTAL TEH?ORARY & OVERTIME ._,_...".
TOTAL PERSOH YEARS
ALLOCATION BY (SUB)PROGRAH
Employee Benefits
Administration & General
Instruct I on
Exhibits & Collections
Mal n tenanc:.e
I
TOTAL PERSON YEARS --
EMPLOYEE SERVICES
AVERAGE COST /PERSOt~ YEAR
. Actual
1976-77
L
i.
l.
l.
3 ..
2.,
1.
---:.li
10,75
6.95
·!!
?.23
1. 72
2. 10
5.63
1.62
~
17.98
$292.389
$ 16,262
UATURE AND SCIENCE OEPARTMEUT
Adopted
JJJ7-78
l.
L
l.
l.
3.
2.5
1.
_:}5
. 11 .25
6.51
.03
6.54
17.79
l.OO
2.50
4.14
1 .111
··~
l7 .79
Changes
To Date
( 1. )
(3. )
(4. )
(4.06)
(4.06)
(8.06)
( .64)
( .69)
( "At,) .
( • Hi)
·'36~0~
(8.06)
$(no,s2S)
Adjusted
~,1;I?l.:l~
L
L
L
2.5
l .
_:75
/.25
2.45
_.J!1
2-.48
9.73
1.16
1.81
3.65
1.26
1.35
9.73
$171 ~623
$ 16,984 $ 655 $ 17,639
Proposed * ~ncrease
1978~79 {Decrease}
( l .. )
( l. )
{ l. )
( .. ~ \
/:. '·"· } ( 1. )
( '75)
(7.25)
(2.~5)
i. .03)
(2.48)
(9.73)
(L fb)
(1.81)
(3 .65)
(1. 26)
(1.85)
\9.73)
$(171.623)
$ ( 17 ,639)
* Refer to Arts and Sciences Dep~rtment proposed 1978·7~ staffing for these peslttons.
~~~~~~~~~~~~~~·=1978~9ANN~LBU~H~~~~~~~~~~~~-l-~
----------------------------------------------------~----~----------------------------------------_.
~-----------·----CITY OF P.4LOALTO -------------·---....
SOCfAL AND Cot-1MUUITY SERVICES
RECREATION DEPARTMENT
1978-79 PROGRAM AND SERVICE LEVEl -Expenditures <..f $861!,577 are recanmended for the 1978·79 fl5cal year. This
is un increase of -~ib'6 ,1,81 over the current year. TliTsT~ase Is due pr lmar 11 y to the t1·ans fer of $55,200
ii1 the Faciiitles P.eservatlona subprogram frcxn the Administration .Department of Social ancl Canmunfty Services,
and the transfer of $161,712 in the $olf Course Halntenance subprogram fran the Parl<.s Divls!on. T1·ansfer of J
the Faclllties Reservations subprogram provides a more accessible and convenient location for citizens tore
serve City facilities. The transfer of the Golf Course Maintenance subprogr~-n was In accord with Council
direction to Improve the overal! coordination and operation of golf course activltes. These transf~rs Include
an increase of 13 :-eg,J'Iar positions. Service ievels wlil lncrea(le In the areas of activities for the kmndkapped
overall activities at the ~litchel1 Park Community Center~ and preventive maintenance throughout the Oepart:rnent.
Over.:lll, revenues will increase by $18~,738. Of this Increase $166,876 relates to the golf course operatfon.
Howev<er, revenue frcm .:he golf course fs projected at a 15% decrease due to the construction and rencvaticm
activities. The Recreation Department provides resources and facilities for year-round recreational programs
and leisure act!vltles th.:-lt are safe and economical for residents of the corrrnunlty. Programs are provided fCir
all age groups In a variety of activities such as sports leagues, special Interest classes, cirep~in .centers~
aquatlcs, and ~on-structured activltes for personal enjoyment.
ADN IN I STRATI ON AtiD GENE RAt SUBPROGRAA ---...;._ ___ :.;;_,. __ ......;.....;.......-.,_
PURPOSE/GOAL -To manage and cocrd I nate the avera 11 sen1l ces, fac lll tIes and resources of the Recrecit ton
Department to ensure a variety of year-round leisure opportunities ~nd recreation programs that are safe and
econcmlcal for 1esldents of the comrnllnity. To develop program direction basecj on ccmnunity Input, and' <:o
operati~e planning with other socially oriented organizations and agencies.
DESCIUPTtON-The Administration and General subprogram ts responsible for f!Stabltshlng departmental goats,
objectives and personnel procedures; monitoring of affirmative ac:tlon g~Jidellnes, energy conservation measure~
and safety procedures; coordlnatlon of Capital Improvement Projects and Volunteer flrogr.ans; ensurlng ·that depart
mental operat:ons are consistent with overall City policies; and provtdrng overall administrative support for
the operation of the other five departmental subprograms. Accompltstrnents during the .current year lnc:lude:
the implemer.tatlon of an employee development program; the iormatlon of Citlzens 1 Golf and Tennis Advtsnry
Boards; estab 11 shmen t of a De par tmen t of Carmu n i ty & Socia 1 ServIces Veh i c 1 e Use Po 11 cy; energy eonsumpt I on re
lated to vehfcle/facl 1 ity use was reduced; step5 were taken tc correct safety and security pr~blems at recreation
facl 1 it i es.
-1978·79 ANNUAL BUDGET ------------431 • •
• •
~--------------CITY OF P11LOALTO -·-----------~
SOCtAL AtiD COHHUUHY SERVICES
AOJt!NISTRATION t GENERAL
PERFOru1AHCE MEASURES
Number of volunteer hours utiUzed In
overall prc.gram operation
Number of volunteers
Number of employees Involved In
employee developrnent
Number of safety violations fdentif!ed
by safety c,cmml t tee
Number of co11munity organlzntlons
interfaced •.vi th
%of newi!mproved skills acquired among
staff from emp 1 oyee deve/opmen t
opportunities
% increase in volunteer hoo;'s utiHzed
for program activities
% increase in number of volunteers
ulilized for program activftlcs
%of identified safety vl~latfons corrected
% increase In community organizations
interfaced with
%decrease In facility energy consumption
% of female affirmative action appointments
%of minority aHirmiltlve actfon
appointments
RECREATION OEPARTME"T
Actual Actual
Jlli:-7~ .!.2.75:~
Actual
1.~~::11
40%
24%
Targ~t
1977-7!
5,000
975
8
38%
25%
Target
J~78~n_
12
10%
1 i%
6%
80%
i5%
6%
38%
25%
SERVICE lEVEL CHANGE - A decrease $(22,973) h recommended for 1978-79. This decre11se 1s the result of realiocat':'
ing personnel n~sources among departmental subc·rOCJr&ns. This reduction will not affect the cverall st=rvlc:e level
of this subprogram. The rea t location of person years amonn the operating subprograms ~1i \ 1 more ac:cur&te 1y reflect
time required to operate spedflc subprograms~ !n 1978-79 the Special Progrnms subprogram has been transferr~d to
the J\dininlstration and General subpragram. Se~rvlce Jeve!s of Special Programs will be maintained and operated
from this c;11bprogram. Serv1ce 'ievels for the Administration and General subprogram wi11 remain the same as 1n
1977-78.
------~---...------·---·.·-.. 1978-79 ANNUAL DUDGET -~-------------~~
432
I
I
I
AOhltliSTRATtON f. GENERAL
EXPEND !TURf. SUW!ARY --
Employee Services
Technical Services
Sopp 1 i as
Equ i JP.rent PL\ rchase & Rent
Ge~H·!ra I Expense
Total Expenditures
EXPHlD ~ TU RE ANALYSiS
CITY OF PALO AlTO
SOCIAL AUD COMttUtiiTY SERVlCF.S
RfCREATION OEPARTMENT
Actual Adjusted
1~?6~7]. 1977-78
$'72~974 $!31 ,512
723 I, ~90
~ p 926 2' 170
525
.l!!.!.lQ.L 9 900 -··~--
$911 '249 $9~,072
Proposed Increase
1978~79 .._.,...__...._. .~£!.ease)
$57~362 $ (211 t t 50)
l ~ 190. ( 300)
2,400 ?.30
400 400
_9 ,975. ~-12.
$71 ,327 $(23t74S)
Employee Services-$58,1311 Is recootnended for st£lfflng this subprogram. The decrease reflects the reaUocaHol'\
of personnel resourcesamong subprograms.
Technical Services-$¥,190 is recaoorended to provide the follm~lng: $300 for advertrstng special events such
as Hall01.,.een and May Fete;-and $890 f,:lr the mctint~mance and repalr of equipment.
Supplies-$2,400 is recarmended to provide for the purchase of miscellaneous office operating supplies· and
stat!~nery. The increase of $230 results from the transfer of the Special Prvgrams subprogram to thh subprogram.
In addition~ supplies for the Faci lltles Resrarv.atlons subprogram are budgeted here.
Equipment Purchase & Rent-$400 i£ recanmended for purchase of a new refrigerator for the Lucie Stern Catrnunity
Center kitchen.
General Expense -$2..,_975 is recoomendgd to provid., the foll<»~lng~ $9,000 In estimated rnsurance costs; $325 fn
memberships; and $650-to allow for staff attendance at local and state job related conferf!nces.
~----~--~------1978 .. 79 ANNUAL BUDGeT -------w ______ ,.,
• • lB3
• •
.------------~--CtTYOf rALOALTO ___________ ..__ ____ __
SOCIAL AUO COHMUtH n· SEfW ~ CES
RECREATIOU DEPARTMENT
?ARKS AND 1\FTER SCHOOL RECREATION SU9PROGR.NI
£'UR.POSE/GOAL ~·To provide safe park facilities that acc:oomodate a varfety of sclf·dlrected 1111cl unstructLtred
leisure tirne opportunities for aH age groups. To prQiiote personal enjoyment arrd discovery of individual Interests
ami ski lis by (}rovfdino a variety of recreational activities for pre-school and elementary age chf1dren which are
easl !y accessible after school and dur.ng sunrner vacoctlon.
DESCRIPTION-Tile Parks and After School Recreation subpro9ram Is rGspons!ble for after school recreatlor1 programs
"fld C~, elementary-age handicapped programs, <:.dem>.:!ntary basketball le£!~1UeS, SUmmer playgrOIJrid progra.mS, pre•A
school proJrams, special events., and supervision of three City parks. Accompllshme11ts during th~ curren~ y~.ar In
clude: implementation of a sum.er pra<Jram for orthopedically hand!r.apped chlldrerq centraltzatlon of pre~sc.hoot
prog.-a:ns at City parks; initiation of neighborhood ~urvey to determine after-school special Interest class needs
and reva::nping of the sum.11er recreation program; and specialized Clty'-,.Jide p1ayground events conducted at sper<flc
locations.
$140r603 is reccmnended for the 1978-79 ftsca'l year. This Js an incrR.ase of $!0,587 over the current y·e.ar.
Ne:xt year's projected plans Include Initiating speciid [nterest cLasses at elementary schools, provldlng an,after
school recreation program for orthopedica11y hancUcapped cht ldrenp restructuring the elementary basketball program
and implementing a preventive maintenance checking system for playground equlpm~nt and physical structures located
in City Parks. Tv.'(; new fees are proposed for 1978-79. A new progra.n concept of low cost classes for Ghlldren
1.;l i l be implemented In the: 1978-79 fiscal year. Beginning level classes wi 1 I be conducted at neighborhood
elementary schools for a ncxninal f.~e. Most Instructors wlll be hfred oo a contractual basts; therefore, the net
~oss should be mir'.l'laL Thh concept is fntended to provide opportunities for all children to participate In
instructional classe~ and programs by reducing economfc and geographic b~rrters. The Elementary BasketbaiJ pro~
gram has always been funded lOO% t~u·ough the Aft(¢r-Schoo\ Recreation program. The proposed revenue wt l I be
ded· ... ed from a $5.00 registration ftle charged to offset the purchase of team t~snlrts.
OBJECTIVES
1. To Initiate after-schocl special Interest classes at six e~ementary schools.
2. To institute a registration and fee system for the Elementary Basketball program.
3. To implement a School-Year Recreation program for orthopedically handicapped children.
---·----··----------1978·79 ANNUAL BUDGET--------------
43Li
~ . . . ... . ~:-. -' . ; .
To in,;:te'-J·:.e the fiUmber of cooperative actlv!tics. •.rlith other depar~.Toents In osecs by three.
-~---------------·------CJTY Of l14LOAL10 -·-------------------...
(,-· SGClAl AffD COti.'iUHITY SERVICES
r
RECREAT tON DEPARniEUT
4. To provide twe.!ve e.ll'.cursions for the Elementary l!andic.apped programs.
I 5.
I I 6. "fo inspect pad• equipment four times per year for safety and preventive maintenance, ln cooperation ~vlth
the f:hilding Maintenance 1Jepart.ll'lent.
lo increa;e elementary bc>sketball league partictpatlon by 9%.
,~la1ntn!n supen,hdon of three cl ty p~rks c.h1rlng Fall, Spring and Surrrner months.
l 7'
8.
9. Con duet summer pre~schoo 1 prog ra'11s -~t thr~o centra 11 zed J ocatl ons.
I
I
I
10.
1 I.
12.
Provlde swaner recreE~tlon progrems at Pl locatlons.
Prcvlde ll+ school year recreation programs.
Provide school year and surr.mer programs for hiO groope of hand~capped chi !dren.
\ __ __
'-_ -1978 .. 79 ANNUAL Bl.DGET -----------
•
•
-----------------CITY OF PAlO AlTO--------------·---
SOC!Al AtW COKMUNITY SERVICES
RECREATION DEPARTHEHT
P>iRKS & liFTER SCHOOL RECREAT I 011
PERFORMMiCE 1-',EA.SURE$.
Nwmber of preventative maintenance
park inspections
Number of cooperative activities with DS&CS.
f~u;nber of Special Interest cliols:.es Initiated
Humber of eleml'!.ntary basketbal! t~<'STIS r~rganized
Nv~'•'ON of handic.Jpped programs <..:ondiJcted
Nu~be r of h.::!nd f capped progratn excursions
Pre-School Prcgram attendanct;
Supervised Park Attenda~ce
Su~~er gecreation Attendanf.e
School Year Recreation Attendance
Elementary Basketball Attendance
Harod i capped Program At tend~,nce
Special Interest Class Attendance
Cost per partlct~ant unit
% defrayed by user costs
% increase io pre-school attendane·~
% increase in number of cooper at lv-e
activities-OS&CS
% increase in park attendance
% decrease in SU<"'mer recreation 1\!ttendance
% decrease In schoo'i year recreat fon attendanc~
% increase ln elementary basketball attendance
% decrease In handicapped program attendance
Actual
l974-7S
50
497 ~ ]l}ll
53~871
6S~649
3, t ~6
·Actual
ill?-1!
51
392,950
55,~64
76,171
5,169
$ .27
J 3%
21%
3%
16%
64%
Actual
J 97§.: 77
48
2
393 ,.86-4
50,542
66 j 53 5
S, I ~ 4
1 .426
$ .25
12%
0%
9%·
·, 13%
n.
Target Target
1971:7~ 1978-79,
1 4
5 8
54
55 60
3 4
8 12
4,000 1. ~000
250,.:JOO 275,000
35,HOO 32,600
51• j '100 45)000
6,200 6,500
1~400 1 , 1 0{)
4,320
$ .29 $ .33
15% Jlt%
100% 0%
iOCl% 60%
36% 10%
29%: 8%
18% .. 18%.
21% 5%
2%. 21%
-1978,.79 ANNUAL BUDGET -----------------436
....---~~------------Cfl'VOF PAlO AlTO-----------------...
SOC.IAL AND COMtWHlT't StlWtCES
RJ::CRfAT I WI DEPARTKfNT
SERVICf. LEVH CHMIGE ~An increase of $10,581 Is recm·:t~nded for l978-l9. In 1978-79 operating procedures vtill bc-·re·~Ts~foreemplw!:.l~ •·lill be placed on activities for the handicapped and'tiny tots. Spec!el Interest
classe.':> 1·1iU be provided at the neigl1borhood levo£d and the surrrrwr speciai!s~ p.rogram initiated last year wiH be
retained. There are various off··settinl) incre(]5<os uf'ld decrea!)es in thi~ ~ubprogram structure. Howev<ilr, the net
result is a decrease of .S3 person .,.ears, This clc<.:rcosc I$ reflected primarily due to the closure of the summer
playground progr,:Pn at Hixon Ek;1e~Hary Sch.Jol <lS a result of lm·t attendance, and the closing of playground:;; on
Mondays durin9 the $Choo! yc.;lr due to an ~stc;b11shd pattern of dec! ining attendance at most playgrounds on
Mondays. The increas~ in rcgulur staff is not a service leveJ Increase. The incre~se is the re~ult of d!stribut~
ing person years from the ft.dr.dnistrat/(;.fl canJ General subprogrnm to this operuting program and also there""
allocution of hours among v,1rious ::ubprogr;:vns to mor'~ accurately reflect hours required for specific subprogram
operations. An increase in C()U i ~~·;)n t purchase ',·li ll prc:1v ide for rep 1 acement of park equipment and l:lus t ransporta
tion for the handicapped program.
)
'--. ----------1978·79 ANNUAL BUDG£r--------------l.f51
• •
I
I
I
.. >:. •. :' ' -• :4:
PARKS & .A.FTER ~C!IOOL RECREAT I Oil
EXPENDITURE SUMMARY
Employee Services
Professional Servic~s
Technical Services
Supplies
£quipment Purchase & Rent
Genera 1 Expense
Total Expenditures
EXPENDITURE ANALYSIS
CllY Of r..~LO AlTO
SOC fAL NIO C0#1MUH I TV SERVICES
f{ECREA1tOH OEP!IRTHEHT
Actudl Adjusted
]976-77 l~.:U-7~-
$117' 1! 6 $107}259
3'1~ 231
l0,7\3 1\ 1\60
5, 242 11 '366
_l_JJ_I!_
$13 4 t809 $130,0}6
Proposed ln\;rease
1978-79 JOe~~-
$ll6,663 $ 9' ljQ~
2,000 2,000
l90 ( lv l }
1\,300 l110
10,450 (916)
~-~
$140,603 $10 '587
Employee Services -$ll6,663 !s recetmlencieJ fer staffing this subpr~1rorn. The Increase reflects the reallocation
'of personnel reso~Jrces among subprograms.
Professional Services -$2,000 Is recCJmtended to r.ontJnue wlth the Uefghhorhood Arts progran. Thfs prcgrarn was
a cooper at tve Arts/Recreation Oep;;~rtment program previously fund~d by the Uat I ona I Endownent for the Artrt,
Technical Services -$190 is recam~ended for repair of dam;aged playground bQlls.
Supp\ies-$11,300 Is recommended to pr~ide the necessary progra. suppli~s for the Parks and After-School
Recreation subprogram such as sports equt~ent~ basketballs, footballs, soccerball$s etc.: paints, brushes,
crayon$, paper supplies, plaster of paris~ plus a~ assortment of table games.
Equipment Purchase & Rent -$10 1450 Is rec~ended to provide the fo1Jowtng; $3,200 to provide bus tran~portetion
for sumner playground excursions and local trips for children In the year round handicapped programs. It h ·
estimated that this cost will be offset by revenues rec~~ved fro. progr~ participants~ and $7,250 to replace
hazardous and \~rn park equipment, 40 rusted out barbecue braziers, and drlnkJng fountains at a number of p~rks.
:w=-;r-1918·79 ANNUIL BOOGET ---------------
~ "' ' . .. .. ~ . . , ' , '"', . . -. . . . . -.
,---------------~-----CITY OF PALOAtTO --------------------....
SOCIAL NIO COHHUNtTY SERVICES
RECREAT I Otl DEf'/11-HMHH
PIIYS I CAL AND SPOETS SUBPf!.OGRA.H
PURPOSE/GOAL~ To provide varled programs of instructional classes~ tea.tn and Individual actlvHies. To insure
tha't these-acUvttiez art1 coordinated l\•lth other {1gencies ~no that avai iable f<5clllties are uti! }zed efficiently
;~nd pr0grams an! conducted In a safe and economical manner,
DESCRIPTION-The Physical and Sports subpro.Jram is resflonslble for providing sport leagues> lns,tru,;tional
claSS9S$ tournaments, special events, clinics and info;ma} pLJy for residents of the C:OOfilllnity. Th~s subprogram
!s also responsible for the coordination of fac! lities with other agencies, monitoring contractual services for
sports programs, administering the tennis re'5ervations progran iind regulating sport eftfry fees. Accomplishments
during the current f!scBI year include: formation of cowrecreational sport leagues; organlz3tlon of golf and
tenni:; citizens' :9dvisory boards; implementation of a year~roond tennis, court reservation system; cond1..1ctkt·n of a
variety of successful golf, softball, basketball and tennis tourr.Zlm(~J'lts; and th~~ installation of an emergency
aldrm syst~n at the golf course.
$130,286 l!> recanmended for the 1978-79 fiscal year. This is an incr"'ase o\~ $5,634 oiJer the <:urrent fiscal year.
Next year's projected activities include minor C)(pansions in youth baseball, co-recreational sports, \'iOmen•s
sports, golf and tennis progr&ns. Also more staff time will be devoted to field maintenance and supervision.
Two new fees are proposed for 1978·']9. R~:cquetball l!"structlon is a new activity ftrst offered durtng the Fall
Quarter, 1977-78. It v1as not lnduded ln. the 1977-78 fiscal year budget bec:Juse no racquetbalJ facilities ex·
lsted In Palo AHo until August, 1977. When facilities were constructed by a corm-.erc!al firm, pilot cl.asses
~·1cre started and found to be in hl!Jh demand. It is anticipate:ri that classes wll i conttnue on a r'E-$l'1 ~.~!" '-,%15
during the 1978-79 fiscal year with a registration fee of ~15.50. Also~ a Co-e~ Softball program has b~n lnltlat
ed In response to an lnterest survey ~ondueted at the end cf Wafien 1 s Softball league, Sumer, 1977.
OBJECTIVES
T.-To ex te.nd the youth tennIs team program from three months to twe 1ve ~ths.
2. To meet monthly ~>~ith citizens' advisory groups.
3, To meet fou1· tlr,)es a year wlth the P.AUSD to ct."lOrdloate scheduHng for clty/schoo\ athletic fac1Httes.
4. To establish a men 1 s and women 1 s sports. advisory board.
~---------------1978·79 ANNUAL BtDGET -------------,_.
439 •
• • __, _________ _...;_ _____ CITY Of rAlO!llTO -------·--......-------
soc tAl AND COHMUUITY SERVICES
RtCREAT I ON DEPARTm:HT
5. To meet monthly wfth the Park and Open Space Department to ass11re proper maintenance of athletic fields.
6. To Increase women 1 s sports te001s by !4J (SO to 6/1), to Bccommod<Jte cur·rent <'lnd projc;cted interest in wccnr:nrs
physical ar.tiv1tt•.:s.
], To increase men•s sports teams by 2) tearns,(l47-!68) to accoomodate current and projected Interest in men 1 s
physical activities.
B. To Increase youth sports teams by 7 teams, (84-91) to acccmnodate ~;:urrent and pro)ec.te.d interest rr: youth
sports programs.
9. To Increase hours of non~1eagwe ;>hysical actlvJtle~ by l.j6 hoors (l61i6 to 1792) to accoornodate current and
projected Interest in non-league activities.
---1978 .. 79 ANNUAl BUDGET -,------~------qt-\0
-----------------· CfTY Of PALO ALTO-----------_...-------~
SOC!At. MW COt1MutiiTV SERVICES
RECREATIOH DEPARTHEHT
PHYSICAL & SPORTS
PERFORMANCE MEASURES
Number of advisory board!:\ meetIngs at: t~nded
Number cf coordination meetings held with PAUSD
Number of coordination meetings held with
Parks & Open-Space Man~gement
Number of women's sports teams
Number of men~ s sports tearns
Number of youth sports teams
Number 0f Instructional classes
Number of hours of non-league activities
Co-ed sports attendance
l·lomen l s sports attendance
Men's sports attendance
Youth sports attendance
!nstruc:t!ona~ class attendance
Non-league activity attendance
Number of golf rounds played
Cost per particJpant unit
%defrayed by user costs
% increase in women•s sports attendance
% increase in men's sports ~ttendance
% Increase in youth sports attendance
% Increase tn lnst.ructlona1 class attendance
% Increase In no!.~league actlvlties
% increase in co·e ?Orts attendance
Actual
19Zi:.Zi
2
2
35
i~O
89
465
l3 ,049
38.810
29, 4l3
26,830
98,761
Actual
1975~J!
2
6
45
140
90
$62
11 t 554
39.874
30 '953
29,660
~7~331
102,709
22%
11%
3%
S%
H%
Actual
.t976-77
6
44
lSO
83
!;82
9,136
~0,032
34,346
2/,292
21 ,495
88' 199
$ .23
~0%
21%
0%
il% st:
2lJ%
Targ~t
13,}7-78
2.4
2
2
50
147
84
473
l ,646
to' 500
40t000
35,333
27,900
2~ ~350
91 ,000
$ .30
42%
lS%
ot
3%
2%
13%
Target
19 .. 8-]C ~L __ ..~
30
4
}2
64
!6tl
91
460
1, 792
6,000
')~ .!h/"\
IL 1 UVV
42,000
36,350
29,290
27,0il0
91 ,000
$ • 32
39t.
20%
5%
3%
5%
H:t
toot
....._ ___________________ 1978·79 ANm«. BUDG6 --------------
• •
• .-.--------------CITY OF PALO ALTO--------~-~_..------.......
SOC lA;_ AUO COHMUtHTY SERVICES
RECREi.\T I ON OEPARTHEHT
.SERY._I,iW,Y_!:..!:.~.CillUlG.§.-An lncrease of $5,63'• Is recanmended for 1978-79. The Increase is due prlrnar! ly to th~
re-allocation of personnel resource().among subprogram~ to mere accurately reflect· time spent in tndlvidual sub
program~; and increased temporary assistance to operate th~ 7th and 8th grade sports program, prevlou~ly operated
bv co~tract. This increase is offset by a decrease !n Professional Services. The increase wl ll provide for the
following: expunsion of youth ba!-leball <1nd basketball pro_Jrams; the expansion of ~'<'omens sport leagues and co-ed
softball; temporary ass1stance required to assist w!tl1 administration of ~ctlvlt!es within this subprogram and
lncreas~d )lLipervlsion of the soccer f.ac.illtles and golf course rni.Js'shalllng. Attendance Is still the basic element
for measuring effectiveness of the subprograms. The total increase of 35 teams Jn wooens and mens sport~
represents a continued growlng interest In competitive sport leagues, primarily In softball and b~sket.bal L The
1 ncrease of seven youth spar t teams Is proJected ~;n the ba'3 is that the h lgh schoo Is \·d ll no 1 onger offer a Junior
Varsity sports program. lherefore we antlclpats Increased Interest ln the leagues provided by the Recreation
Dt~par tmP-nt,
: _:: 7 • • • • I , , • , • , , • ' • ·~ , • • , • , • "'. r. ~ ~. '".: • • . ~ -, , ~ "'• -~ ~ ~>• , • , • • ~
J
-----------·-----CITY OF PALOAi.JO -·-·--·---------:-~--.
PHYSICALS SPORTS
E~PE_Nq !lURE SU!1MARY
Employee Services
Profcss;on~1 Servl~es
Technical Services
Supplies
Equipment Purch<.~sc S Rent
Genera 1 Expense
Special Expense
Total Expend~tures
EXPENDITURE ANALYSIS
SOCIAL AND COMUUUITV SERVI.CES
RECREATIOU DEPARTHENT
Actual Adjusted Proposed
.1.21&-n. 1977-;-_78 __ !978-7!J_
$ 70' 1121 $ 72,972
9,936 31 t 147
5,324
$ 93 '8lf9
17 ,324"
15,660 20~1120. 19,000
1, 139 113 113
15
l 2 023 ------
$l03,518 $121~~652 $130,286
l ncrea$ie.
_(Der.:re.~cl
$ 20,8T/
03,823)
{ l ,420)
Employees--:;rvrces .:,--$93~81!9 h r~c001nended for· staffing thts 5'Jbprogram. The increase reflects reallocatron of
personne 1 resou !'CCS amon~ subprograms and a change fr~ cont rae ted servIces to temporary ass Is tancc for the
.Junior" High Sports program.
Prafesstonal Services ~ $lZL324 ls recommended to provide professlonal umpires and referees for varfous sports
leagues.
Supp 1! es -$.l2....QQ.Q.. Is recommended for the purchase of ~uppll os raqu I red for sports programs such as basketba i 1s p
volleyballs, basebaJls, batst soccerbal1s.
Equipment Purchase & Rent w $113 rs recantnei,ded f~r rental of PAUSD bust)S to take participants I~ PeeWee
Baseball Program. to M1tjor Lea'Q'Ue BasebaH Games.
'-• 1978·79 ANNUAL flUOGET-,_·w---·-·----------
e •
• •
....------------·--~-CITY OF PAlOAtTO-·------..-----------""""'
SOCIAL AND COMMUNITY SERViCES
RECREATION DEPARTMENT
f.tiRICtJMENT ANO SOCIAL SUOPROGRAH ..,,_,.... ... _____ .... _,. __ _
PURPOSE/GOAL-To provide leisure progr~m::> that serve the recreational~ social and educattona1 interests of the
canmurtlty; to ensure that these progrmss are coordln.ott~d 1·lith other agencies and that available facHHies are
.uti1lzed efflclentiy.
DESCRIPTION ~The Enrichment ancJ Soc.i.;3l subpro-::~1·am Is responsible for providing a ~·~ide range of recreatlom>f
a:~tivftte!>,-events and progroms serving the needs of groups ranging from pre-school through senior Adults. The
activities offered In thls subrrogram arP.> generally non-physical and Include activities such as youth danc.es c.wd
e.~cur:.ions, senior adult club meetings., social parties, rre-school programs, and various instructional programs
such as guitar, astrology and photography. J\ccom~ I lshmcnts during the current flscal year Include developing
t~1e c011munity center cc.ncept In Hltchetl Park Community Ce.nter with emphasis placed upon increasing center pro
!:irams and coo.munity partlci}Hltion. Also 1 four ne~J Instructional class acttvtt!es, and two new community speclai
events \vere introduced. Three c1as·,; activities were 11 brokered 11 to other aaenc!es, Fitness programs for the
euucable mentally handicapped youth were developed -<~nd the on-going proqram for the educable mentil1iy hr:mdicappcd
Y/as enriched through out-of-city excursions.
$86~256 is rec0011t1ended for the 1978-79 fiscal yP.at·. Thls Is an Increase of $6,786 over the current flsca1 year.
t!ext ye~r's projected activities Include adding four new Instructional class ·acttvltl.es, five addftlonai cOil'munity
special events, Increasing the number of youth programs at the.tHtchell Purk COCMl1.mHy Center, the inclusion of
community youth serving agencies ln planning actlvltl~s at the Hftchell Park COI'Mlunity Center, conducting six
special Interest seminars for senior adults, the formation of a senlor adult clubprogram cooncrJ composed of
members from the senior recreation social clubs, conducting four women's sympo5ia, and organizing programs for
the handicapped wfth cooperation fran other agencies.
OB~lECT I VE.S
l. To ~onduct instructional classes in 18 or more special interest areas.
2. To organize and conduct six major coovnunlty special event ac:tlvh~es ~1hl.ch w! n Involve participation
from the carrnunlty.
3. To conduct four yoo th programs monthly In the Hi tche 1l Park Coomun I ty Center.
To initiate meetlngs with other comnunfty yQt.l"i:h serving agencies to develop youth prograns at the
~Htchell Park Canmuntty Center.
--·----------···--· ... 1976·79 ANNUAL BUDGET--------~----~
!
I
------------------CITY Of PALO ALTO-------~----------.....
SOCIAL AND COMMUNITY SERVICES
RECREAfiON DEPART~ENT
5. To Increase the number of volunteer hours In the Enrichment .and Social subprogram try 20%.,
6. To Increase the number of senior social club memberships by 5%.
7. To conduct foor \"CX11en's sympogia which vil'll addre::.s issue~ reh:vant to v1omen.
8. To creat{~ an inter-agency coom! ttee to dea t \vi th program~ for the hand ki:lpp~tL
~I, To cond~ct monthly· prograrns in ~1itchell P<Hk Center dcslgned for ov•-::r.aiJ community participation.
10. To pnwlde an after-s,:;hool teen drap-in lounge at rHtchell Park Coornunity Center. Monday through Friday.
ll. To provide social and sports drop~ln prOtJrams at 5 locat!cms for middle and high school students
during the sunme r.
!2. To conduct one soctal recreation act!vlty per week for e.ducable mentally handicapped studt:nts
~nrolled ln the PAUSD.
...._-------------1976 .. 79 ANNUAL BUDGET----·-------------·
l}l6 • •
• (~..-.-----·----------CITY OF PALO AlTO
SOCIAL AND COHHIJtlfTY SERVICES
RECREAT~ON DEPARTMENT
I EtiRICHHttH' & SOCI.AL
PERFORHAUCE. Mt:ASUi\ES
~lumber of in-struct ion~l das~~es conducted
tlwnber of canrnunity Special Event activities
11umber of youth programs 1:onducted
Number of volunteer person hours used in program
activities
t~vml>er of 1'>'(-"nen• s sympos! a
Nurnbet of ccmmun i ty agencies coordInated to
serve handicapped
NtJmber of progri)lll:> offered for ovt1rall
;;orrmun I ty part lr.l pat ion
Number of social activl ties offered to
E:HH .; tudents
Instructional class attenddnc~
ca:~nunity special event attendance
Yr;:uth programs attendance
V.omen's symposia attendance
Senior Adult program ~ttendance
Hltchel1 Teen Lounge attendance
Jr. & Sr. High drop-in attendance
EHH attendance
Cost per participant unit
% defrr.yed by user costs
% increase in attendance of Instructional ctasses
Actual
.1974·7~
109
20,325
18.755
16,887
t increase in attendance at comn~nlty special events
% increase in attendance at monthly youth prcegrams
% incre:ase In attendanc~ at \'Jomen's symposia
% increase in number of volunteer hours used ln
recreation
I i :~~~:::: :~
% increase in
% increase i.1
programs
attendance
at tend a nee
at tendo:.H'\•:e.
attendance
at Senior Adult Clubs
at Mltcheli Park Teen lounge
at Jr. t Sr. hlgh drop-Ins
at EMU activltias
Actual
J~75-7i
l J 2
31 ~liS
(Oil%)
{29%)
( 0%)
Actual
L2z.6~T!
94
22,865
26e~16
6,891
11 ,273
1,931
.58
8%
(27t)
36%
lj8%
(33%)
1 , lfOO
Target
197Z:_Z.~.
90
2
4
)0~000
10*000
17r000
2,000
("!') ,,_
S%
( 12%)
13%
45%
SJ%
~%
Targf:t
.!.ill-11
100
6
~a
260
4
6
12
52
22~300
3t000
500
' 100
3 i ,500
10~000
17,000
2,000
.78
lt%
12%
30%
lOO%
100%
100%
5%
0%
0%
0%
'---·------------1978·79 ANNUAL DUDGET --'-------~----
Lili6
/
------------------CITY OF PALO .IIllO ----~-----------·-.
SOCIAL AND COHI1UIJI TY SERVICES
RECREATION DEPARTMENT
SERiJlCE LEVEL CliMIGE-An incrl?.<.:!se of $6i786 Is recommended for ~978~79. Service levels for this subprogram will
incre::J5e •.·dth addTtTonal temrorary a5slstnnc~. This lncre.:..se will provide for·moderate program expansion in
the youth handicapped pr~1ra.'t1 1 assistance with the senior adult pr09ram 1 and overilll actlvitie:-; at the Mitchell
Park Ccrr.:;,unity Center. The incre3se in regular staff !s prlmartty d~1e to a reallocation of derlca) person
year:; frm th~: ;ld,r:inistratlon ,w.d General subpi"O;')rom into the operating programs, lhl~ allocatton vvil1 more
accu rat u l y ref 1 ec t person yeurs required to or era te s peel f I c subprograrmL
• .-~------~~------CHY OF PAlO ALTO---------------------.:.
EHIU CHI\fJlT f,!ID SOCIAl.
EXPE!JO I TURE SUMHARY
Ernploy~e Services
Technical Services
Supplies
Eq•1ipment Pu1·chase ~: Reot
General bper1se
iota l Expend; t\l r~s
EXPENDITURE ANALYSIS
SOCiAl AUD COMtlUU lTV SERVICES
RECREf\.T I OH DEPARTMEtiT
Actual
1976-77
$59,533
17
l t·S99
207
3 ~300_
$64,656
Adjusted
1977-78
s-n: Q~y ''l·Q :> 450
2~~75
650
----··
$7':J ,1170
Proposed
.Lill..:ZL
$8} 1506
250
2~500
2,000
·---~
$86,256
I ncreas~
(Oec:re;.H;e)
-..fto.ot---
$5,61\
(200)
25
l ,350
---
$6,786
Employ~~ s~~~·vice-s--=-$81,506 is recett\"OOnded for suff!ng this subprogram. The increase reflect!~ a reaHocatlon
of personnel re!>Otirces among subprograms and additional temporary ass:Gtanc~ f,)r program activities at the
M l tche 11 Park Canmun I ty Cen'" H.
Technical Servk~s-$~5q_ b reccm~n'.lnded for repair of the teen !Dl.mge equipment at the Nftchel1 Park Communlt·y
Center.
Supplies-$2,500 ls reccrnmended for the purchase of misct.'laneoos office operating supptles and stationery for
programs at the t-fltch~ll Ccr:ifnunity Cer.ter, comnunlty sp~clal events, monthly teen programs, senior adults, and
handiccJpped,
Equipment Purchase and K·~nt • $2,000 Is recoownended for the purchase of n~" furniture for tn .. lobby and teen
loun;Je at the Hltcheil Coornw'llty Center.
AQUATICS SUBPROGRN~
PURPO~t/GOAL-To provide a full range of aqllatlc actlvltfes which will meet the aquatics-related recreatJonal
and instructional needs of the public; to pranote swfmlng skills and water safety~ to make avail-able to the
public seasonal recreational swlmtnlng and to provide year-~round .;.ondltlonlng programs.
----------------~-·-·~--1973-79 ANNUAL BUDGET ________________ ___...
t~8
--------------------CiTY OF PALO A!..TO ---------------------
SOCIAL Alit> CCtiMUtnTY SfiWitfS
Rf.CREAT 1 OH DEPl\RTHEtiT
DESCRIPTIOH "The ,'\quatics subprcxJrom !s n~5ponsfblc f!.)r a variety of actlvldes.conductc.d at flve poo}sp"
Rinco-~adafJ,)oi on a ye<:~r-rouml bu::.is, .~nct JordBn, P.:1lo f1!to, Terman 1 <~nd \-/ilbur Poo)s during the sut-rner.
Program activities include: inHruct!onal s1:im<.inn for <1ll levels of S¥11rrndng·~ proficiency, tt~at~1· safety classes
and special inwrest progrt~-ms such as Hasi:ers SHim, ~c1;ba, stroke coaching, special swirrmings divfng and water
polo events, Accanpl ish·ne11t.s of the cwrr~nt y~ar include: rr.!ductlon of energy conservation through use of pool
covers; installation of a :>olar heating system; ccn~tr11ction of an aqllatic staff office.; and re-titing of both
pools ~t Rincon~da.
_i9],9~ is recOfnmended for the 1978 .. 79 f1sc.ui y.-:~M. Th!~ Js a decre~se $(6 1 870) from the current year. Next
ye:ar;s projected .:tctiviues lncluth.~; ninl)r !ncrea::.;es in hour·s offered for instructiona1 s~._offMling; several new
contract programs will be initlateu; and minor expansion of the scuba and sal I lng programs. A1sa~ more staff
time ~vill be devoted to pr'eventlvc pool maintenar~e nnd ;,tnff in"service training.
Ol3J£CT1Vf.S
r:-To increase class hours of instructional Sl·tirr~-nlrHJ by 35 hours (5l5 to 550) to accommodate current and
prnjected l•'terest in instructional swin'{!'"dng classe!> and lessons,
2.
3.
~.
5.
6.
7.
8.
To increase clasf. hours for contract aquatic progrums by ID9 hours (2,025 to 2,134) to .accQM.odilte CL.irtent
and projected 1 n terest in contract c'j ass programs.
To lnc.rease special program h<X1rs by 12 hours (/150 to ~62) to ac:coownodate current and projected Interest Jr.
special aquatic programs.
To continue to provide ?,800 hours for recreational swirt~uing.
To host 10 AAU sanctioned aquatic events at R.lnconada PooL
To or9anize and conduct. a California P-arks and Recreadon refresher course and a Standard Flr5t Aid rourse.
for the pool staff in t:ooperation with the M!erfcru1 Red Cross.
To provide 10 hours ln-~;.ervh:e pre-season staff tralrdog to assure that pool operations conform to C~ty and
County policies.
To decrease the number of accidents requfdr.g more than on ... slte first aid provlde,i by pool staff.
"-..._. --------------1970·79 ANNUAL BLVGEl' -----------~----
•
• ..------~-----------CITY OF PAlOAUO ------~-----~---
socIAl MID COHHUU I TY SERVICES
AQUATICS
PERFORMANCE NEASURES
Nwnber of hours of instrur.tlonol swjm'Tling
Number of hours of recreational swimnlng
Nl.1mber of hours of contract prcxJrcrn s'vlfl'rning
Number of hours of special progr<:>rns
Number of AAU aquatic events conducted
Number of serious accidents
! os true tiona 1 sw !nm i ng at tend a nee
Recreation swimming attendance
Contract swim11ing attendance
Spec i a I prog r<:.;"' attendance
Cost per participant unit
% defrayed by user fees
%decrease ln instructional s~·~lmmint~ attendance
% increase in recreation swimmln!J attendance
% increase In contract swirrrning attendance
% increase ln special programs attendance
RECREAT I 0!~ OEPARTMEHT
Ac~ua!
'971. ··~ -~.;....:....!:.L2.
500
2,500
Actual
i 975~ 76.
500
2,500
25,872
811,736
32,321~
8 ~ 130
$. 1l
78%
Actu~l
l976~77
( ..... ...........,~.,.
515
2,800
I.Bso
7
2
20~932
80,70!
32,~25
7 j 117
$. H3
69%
19%
5%
12%
Targ~t Target
J177T~O ~1 • ._78~79
5l5 550
2~800 2,805
2~{)25 2 t l ~4
4~n ,.'J 462 a lO
2 0
30,000 29,000
75!500 75,500
l1], 000 50,000
4t500 4,500
$.21 $ .. 23
65% 6h%
113% 3%
6% 0%
45% 6%
37% 0%
SERVICE lEVEL CHANGE .. A decrease $ (6 ,870) ls rcca!lmended for 1978-79. t taues such as pre-ctfflpet it ive d tv lng,
water conditioning. scuba, will be emphasized Jn 1978··79, The incrtase In staffing does not represent an actual
service level increase. A reallccatlon of clerical staff person years reflects more accurately the
person years required to operate $peciflc subprOI)rams. The s~rvlee level v1!H remain essentially the same as
in 1977-78. HO\>iever, hours. devoted to instructlonat swimming, adult conditioning. and pool preventive-maintenance
will increase.
"'----------------1976 .. 79 ANNU~l fltDC~T -------~-----~-----
' . -'' .. . . . ' '' . . . . -. \ . . ' -. ~ ;:_ . . . . . . . ·-. . . . ... . '. . . ...
..----------------CITY OF PALO ALTO-----------------
SOCJAL AttD COti~IUNITY SERYlCES
/\QtLAT I CS
EXPENDITURE SUMMARY
Employee Services
Technical Servfces
Suppl ie:;
Equipment Purchase & Rent
General Expense
Total Expenditures
EXPENDITURE ANALYSIS
REtREAT I 0!1 DEPARTMENT
Actual Adjusted
19]6~ 77 ]}7]_:1.§_
~~63 ~.1114 .) 7l: 1 ~68
1 f 295
l7. i 15 18, .no
8,125
90
~~--.·· ------
$81,6£14 $1 00' 8 '13
Proposed Increase
197~~2... (De.crease)
$79! 9 113 $ 5,1175
14,000 (~.220)
(8:i25) _ ............ --. _____ .... ,....,.
$9.L31!3 "{6 ,-"1[)' ~ 'o,t. t
·-----., Employee Services -$79t9lt3 Is reccmmei1de<.l for staHina this subprogram. The increase reflects a reallocation of
personne.l resources among subprograms,
Supplies ~ $14~000 is re<;a:vnendf.'d to provide the Sllpp1 !e~ for the operation of this subprogram. Supplies include
filter parts and suppliest filter chemicals, sviim prQ9rarll !iupp}ies~ pool r~nd l:ul1dinl) maintenance supr~ies, and
office supplies.
FAC I L! Tl ES R.ESERVAT I OHS SUBPROGRAM
PURPOS£:/GOAL-To coordinate the rentai process in ,ell City facii!tles and to provide st.:§ff and resources for
related custodial and set-up services as necessary.
DESCRIPTION-The facilities Reservations subprogram i!a respons[hle for providing a central reservatroo servke
for the use of City facilities; which includes coordinating the ln~house use of facilities and providing rt!ntal
Information to the public. Staff and resources fran this subprogram are also used to pr, .. dde custodiar and set-up
services fo1· the Lucie Stern Community Center as necessary. DurIng the current f i sea I year the procedures and
fees for the program were re:dte\>led <md revbed and the reservations ~ffice wl i1 be moved to the lucie Stern
Cormnunlty Center to provide a more acC'esslble and conventent location.
~--------------·1976~~N~B~T-----·---------
lJ51 e
• ~----------------CtTYOF PALO AlTO----------------·---
SOClAL AIID COM!-UtiiTY SE.RVICES ~
RF.CRt.ATi OU DEPARTHEUT '
$55,200 ts recommended for the !978-79 ffscat year. In 1)78 .. 79 this Si.lbpro-.Jrr.tm hill be trnnderred to the
Recreation Department fr001 the Admin~strat!on 1Jepart:111ent r)f Social and Cc.;;munity Services. llext ye~r~~ projected
activitfes Include conducting semlnar:c; for fn~house lJ$ers to coordinate 3nd review policies and problems
relating to the subprogram.
0!3JECTIIIES r:-To contlmJe a centrallzed facl J ity reservC>t!on systeu.
2. To process, when feasible. ln~house requeHs for faciliti6s and el'luipdent for City-spor.Sf.1red l.lctiv!ties.
3. To process, t-Jhe.n feas~b1e~ requests for the r€ntal of facitlth~s tQ private r3nd public groups and individuals.
4. To lnte.rpret and enforce the Ctty Sui ldlng and Park Use Ordinunce as It pertains to use by private and
publtc groups or tnd~viduals rese.rvtng City facilities.
5. To provide fac i Jl ty managers with prompt, accurate tr~formet lort regarding the use of the l1· factl tt les.
6. To pr·ovlde custodial and set-up services for programs, classes~ and events at lvde St-ern Conmunity Center,
Hltchell Park Canmunlty Center~ and other.facllltles as nece$sary.
7. To c<mduct sem l na rs. for I n·hou se users .
..__ ______________ 1973·79 11NNUAL BUDGET--------------~·
162
,.,-.---------~-----CITY OF P..·1LO ALTO----------------
SOCIAL NID COMMUNITY SERVItES
FACILITIES RESERVATIONS
PERFORMANCE MEASURES
Number of hours of In-house us~
Number of ho1..rs of rental use
Number of hours of free govf!rnment usc
Total number of hours of facility use
Total number of requests processed
Number of seminars conducted
% of costs defrayed by user fees
% decrease in hours of 1n-house use
% increase In hours of rental use
% increase in hours of free goverrnnental use
%decrease in hours of facil lty use
% increase In number of requests processed
RECREATION DEPARTMENT
Actual
J.27 1~K-72
Actual
l972:Ji
30%
Actual
JJ,76-n
36%
Target
1977:2~
l7,800
1 t 600
600
20,000
1,200
2
28%
17%
ill' 500
21000
l 'soo
PJ ,coo
1 ~ ~00
4
32%
l9%
25%
150~
10%
17%
SERV J CE LEVEL CHANGE -$5.5,200 is recommended for 1970~79, ThIs Slibpt·ogram has been trans f-er red to the f\er. reat I on
Department frool Social and Community Services Administration to provide a more aot:cesslble and conv.enlent lor.atlon
for the general public. The Hanager of Recreation Operations will provide direct administration for this subpro
gram and the service level provided will remalr1 the same for ?978-79 as It is for 1977-78. A request far a fee
increa·:.e and a deletion of tl fee are proposed for 1978·79 as follows: Overtime Reimbursement-The proposed
gross revenue est !mate has bce11 revised dot,mward fran $3,000 to $2,000. This was based on 11 l.3st Year Actua1 11
and ll'fo Date Actua\11 expenditures. The tncr~ase In proposed fees is closer to what actually Is patd to provide
services. With the increase in fee, the City shou•d not experience an income loss. Facility Rentals (Park
Open Space Fee) -It is recarunended that this fee be deleted from the Municipal Fee Schedule. Paying of the fee
does not permit 11 Excluslve Use 11 , but i5 only an indi(;at!on that a grOL!p of 25 or more· \'Jill be at the pari<o Tha
permit proces~ sh~uld be contir.ued to contrcl groop park use, but the fee Is deleted.
--..-----------~-----1978·79 ANNUAL BUDGET---· u-• -
. . . . . ·. . . . . . . . . . . I
• •
----------------CITYOFPALOALTO---------------~ SOCIAL AtlD CO,IMUIIITY SERVICES
FAC Ill T I F.S RESERVATI OtJS
EXPENDITURE SUM~1ARY
-----~-----
Employee Services
Technical S~rvtces
Supp ~ ~ es
Equipment Purchase £ Rent
Tota1 Expenditures
EXPENDITURE ANALYSIS
RECREATION DEPARTMENT
Actual Adjusted
l<J.LG,-_7}. ~}}-7§_
Proposed
\978-j_L
$51~,000
325
375
_ 5QO
$55,200
fmpToyeeServlces--$SI1l~OO is recOillTit:mded for staffing thls subprogram.
ln~rease
Jpec..!.t?~l
$5J9 '000
325
375
__ 2_Q.Q.
$55,200
Technical Services-$325 Is recommended for the repair and m'!!ntenance of equipment.
~IJpplies-$37~ Is recan:nende<.l forth~ purchase of surpll.cs needed to clean Stern Cum.unlty Center, Chl!dren's
and Community Theatr-es, and Mitchell CcmTlunlty Ceni:er such as cleaning rags, floor wax, restrcan deodorants,
soap, and ammonia.
Equipment Purch~se t Rent -$5.QQ. h recommended to provide the fol' lowing: $300 for the purchase of a thermal
carpet cleaner for maintenance at Stern and Hltchell Ccxrmunity Cent~r, Children's Theatre, and Conmmity Th.!atre;
and $200 for replacement audio-visual equ!pment needed fol' publ.lc activities.
GOLF Cli;JRSE MAINTEUAUC£ SU6PROGRM
PURPOSE/GOAL-To malntatn the safety, playabi11ty 1 and ;Jttractlveness c:lf the toh.mictpa1 Golf Course In coopera
tion with the golf professional and other City staff m~nbers.
DESCRiPTION-The Golf Course Maintenance subprogram Is responsible for malntalnfng the golf course il'l accordance
~ith rules and practices that assures a qual lty cou~se for the golf!ng public. Typical activltle$ lnclude
ferti}{zing, seedfngp· mowing of turf, planting and caring for shrubs and maintaining a well man~ed 'irrigation
system. Accanpl lshmentsdurlng the cur1·ent ~·ear include: Implementing the use. of .. re-claimed water for (:ourse
irrigation, which included laying 6,180 feet of pipe to separate the drlnk~ng water }Jnes fran the re-c:,'iimed
water; and a rc~soddlng program for sparsely turfed areas In faln-1ays -~'las tnlt3ated. In prep~rat~on of the over·
all golf course renovation project, staff ;assisted with removing 3CO hundred square fe.et of turf whfch was saved
~----------------1978 .. 79 ANNUAL BUDGH-------------------
454
• .. ' .' • • •• : ·' ••• '. • ":. -~ -• • ~ ' • • t • • .. l • • • :. • ' .
............... ----------------------------
------... ----------CITY Or-PALO ALTO--------------
socIAL AIIO COI-tMUU I TV SERV f CES
RECREATIOU DEPARTMENT
for future use at the course.
§J~§..J.ll is raconmendcd for the 1978··'79 fiscal ye~r. This subpro.Jrr&m has been'transf~rred to l:he Recreation
Department fr0r.1 the Pub~!c \~orks Oeptirtment. This transfer oc.:::urn;;d as a result of a Council directive that one
person be g!ven l'esponsibi\H:y for golf course operations to ensure better coordtnatls:m ~nd operation _of
activities. In 1978·79 pn,jected plans inclllde: completing the renovation of the golf course <:1nd construction
of the new Club House; lmpl~nentlng a new drip irrigation system around the Club House area; up-grading preventa
tive maintenance on motorized end irrigation equipment; and Improving the over~ll playability of the course
by increasing the frequency of ff!rtllizing, mowing, and top dressL·1g the greens and tees.
OB.JECTIVES
-~-.-Toliicrease mowing frequency of tees fran two times per weel~ to three times per week .ond greens from four tim'e
per week to five times per week.
2. To increase top dressing of greens and tees fran three t!mes per year to ten t!meJ; per year.
3. To increase ferti l l~atfon of greens from eight times pp,r year to 10 times per year and tees from three ttmes
per year to ten times per year.
4. To impiement a preventative eqi.lfprnent matntenauc~J program by September of 1978.
5. To develop an effectlvc safety program which will lnctude.a monthly staff meeting pertaining ta general
safety awareness.
6. To seek v~ays of Improving water· conservation by Improving the current water us.age mordtoring methods.
7. To meet monthly with the Citizens Golf Advisory Board to assure theJr input into overan golf operations.
8. To coordinate the·regular maintenance tasks wlth the additional responsibilities and malntereance caused
b•f CQI,.:j·se remodeling so norma} p1ay disruption ls minimaL
.---------1976 .. 79 ANNUAl Bl.DGET --___ , ____ _
• • 455
~------~------------------~·----7 ..................... ....
•
-----CITY OF PAlO AlTO----------
SOCIAL AND COMMUN!TY SERVICES
RECREATIO" DEPARTMENT
GOLF COURSE MAINTENNiCE
PEHFOR~If\NCE HEASURES
Number of times t.aes mrn...,e.d per year
Number of times greens are mowed per year
Number of tlmes tees and greens are top dressed
per year
Number of times tees arc fertilized per year
Number of times greens are fertf1ized per ye~r
tlumber of safety meetings condllcted
Number of Golf Advisory Board meetings attended
Total Number of round;, p 1 ayed per ye.~r
Total acres under cultivation
% increase In number of times tees are mowed
% increase In number of times greens are mowed
% increase ln number of times tees and greens
are top dresse.d
% increase In number of times tees are fertilized
% increase In number of times greens are
fert i 1 i zed
% decrease In water consumption
Actual
}974~ 75
Actual
19}5-)6.
Actual
J')]6:77
88, 199.
1811
Target
_1971-1§.
104
208
3
3
8
91 ,000
H14
·rarget
.l~}~_-79
156
260
10
10
10
12
!1
91 tooo
l8q
50%
25%
233%
233%
25%
5%
SERVICE LEVEL CHANGE-$158,133 is ref.':onwnended for the 1978·79 fisc~l year. Regular staff person years for thfs
subprogram willremain basically the same with a transfer of nine persons to the Recreation Department. Person
years in temporary staff will be reduced by l.OD person year. llowever, this loss will be canpensated vJ1th the
use of CETA employees. Although service ievels In staffing wf11 remain constant, service levels in ~York related
ta5ks wiil be Increased. le., Increased fraquency of mow1ng, fertilizing~ top dressing. The course Is undergoing
a major renovation and a new Club Uouse wllJ be constructed, and, be.cause of the construction~ It ls anticipated
that golf round~ played wl 11 he reduced by 15~ durfng the construction perlod. Consequently. for 1978-79
projected revenue ls decrea~ed.
----------~-----1976·79 ANNUAL BUDGET-------------L66
----------..------CITY OF PALOALT'O _______ _;,. ______ .. _......,
GOLF COlJitS£ MA ltiTEtlANCE
EXPWD I TURE SUH~1ARY
Employee Services
Technical SerYices
Supplies
Materials
Equ!pment Purchase & Rent
General fxpense
Total Expenditures
SOCIAL AIJD COt1~1tHHTY SERVICES
RECREATION DEPARTMENT
Actual
192.§-77 l~
Adjusted
)3J]~:LL.':
Proposed
1978-lL
$116965~l
h!085
.3 ~019
19,9~6
li!,, !74
2?0 ----
Increase
.(Deere~)
$116,659
4~085
3,019
l9t9~6
~4,174
_____ .,.l.?..Q.
$150,133
:<: Pr'or year expenditures e.re reflected in the Parks Divlslon of the P11bllc Works Department.
EXPEIID I TURE ANALVS IS
Employee Services -Slf6,652 i:;; recOO'Imended for staffing ttds subprogr.MJ.
Technical Seivlces ·-$4,085 Is rec<.mnended to provide the follO\~!ng:. $1~085 for contract services for repair of
golf course equipment-such-as heavy duty n.;el mowers, chain saws, and motors of various machinery; $2.000 for the
Annual Weed Abatement Program and $1,000 for contlnua!lce of gopher control program.
S~o.Jpplles ·• $3,019 Is recommended for the purchase of operatlng supp1fas such as minor tools, pe~lnts, and chemicals.
Mater i ~ 1 s -$19,946 Is reccmme;lded to provide mated a ls.· needed for golf course ma I nten~nce such as fer t rl! zer,
plants, seeds, sotf, sand, gravel, and pipe 'valve fittings for Irrigation.
Equipment Purchase & Rent-$14,17ll is recommended for the pun::hase or rental of the folh1\'llng equlF1iXent: $6,219·
for a repl~cement top dresser and turf trukster; $2~855 for a new tee mower; $4,000 to replace a greens aerator;
$8SO for. replacing a power sweeper; and $250 for t~e rental of speeia1ized eq~lpmer1t,
General Expense -$250 Is recommended to provide the fo11owlng: $50 fo1· m.:!:mbershlps; and $200 for staff attendance.
at I oca l and state Job re'lated conferences.
'--------------·· .. ----1978 .. 79 ANNUAL BUDGET----~--··'-~~· ---.. --q')/ • •
• • --------------C1TYOFrAt.OI.lTO--------------....
... UOTES ..
I
......_ ____________ 1975 .. 79 ANNUAL DUDGET-mm• VE"C ,..,.
458
CITY OF PALO ALTO -
SOCIAL MID COMNUtiiTY SERVICES
RECREATION DEPARTMENT
Actuj)l Adopted Changes Ad jus te.d Proposed Increase Percent
EXPEIW! TUR£5 BY (SUO) PA.CGR.I\H j'}.)p:]l 1977-78. To Date _1~77::1! ~78·79 .iQ.t:,g,£.a s e l fb_an9e
-~----~-
Employee 8anefl t~ $ 96,325 $ 6112'5 $ 2,616 $ 63,831 $ 128~829 $ f,l;, 9~)8 lOL 8 %
/"ld::1li!i str<>t ion & CC:'nr;ral 91{1249 90,766 ii ~ 306 95,072 71~327 (23~745) ( 25.0}
Parks & M'ter Sc..hau t Recrea t! on 13t1) 809 128,937 1 ,079 i30,016 1lt0~603 10,587 8. 1
Phys k·::d f. Sp0rt ~ H.l3,Si8 ~16,153 8.,499 t24j6S2 130,286 5~634 4.5 •. • h . ~nr1 c ~;en1: ~~ SQda l 64,656 17' 1 i7 2,353 79 ~4 70 86~256 6,786 8.5
Aq(Bt lcs 81,6·~4 100,295 518 100t813 93,943 ( 6,870) ( 6.8)
Speciai Progroms 2)658 4) i 12 ~30 4,242 ( 4,242) ( 100.0)
s~nlor /durt Pn)gram 31205
Faclilties R8servat lon5 551200 55,200 100.0
Golf Cour~e Halnt'i:r.ance 158 133 15fhl).} __ toO. 0
-·--~ --~--·--·.:.1--·-
TOTAL £XP£NDITURES 581,064 578,595 ~9~501 598,096 8611,577 266,481 ~4.6
£XPEtiD I 'fUfl.ES 8Y 08.lECT
ftilpl oyco Services l1S3,572 1165' 170 LL409 4 "8 5., ... , ]28,611 250,232 52.3 I ~ I';;<
Professlona~ Servic~s 9~936 25,055 6, 09.?. 31,147 l9,.32!t "( ll '823) ( 38.0)
Technic.~ l Services 81>864 2' 171 2' 171 6,040 3,869 178.2
Supplies 47,657 561045 56.0"+5 52,59Z. ( 3,451) ( 6.2)
Hateriah 19,9~6 19,946 100.0
Eq~!prr~nt Purchase & Rent 7 J 112 20,254 20,254 27,637 7,383 36.!i
Generai Expense 22,900 3J_900 9,900 10 ,22S_ 325 3.3
Spec.ia~ Expenses . 1 ~ 023
TOTAL EXPENOtTURES s81,o6t -578 595 19,501 -598,09~ a64,s7i 26g,~sr 44.6 . ' Services from Other Departments 1c00,99B ~10, tS~. .(18~6381 391,517 44 3 .~42. 52 t 128 '~·3
TOTAL COSTS 962,062 988,750 863 989,613 ~.308,222 318,609 . 32.2
----·1970·79 ANNUAL ll~ET ------~------~
·lJ59
CITY OF PALO AlTO
SOCIAL AAO COMMU~IITY SERVICES
nECREArt OH DfPARnH·:UT
.G.ctrJal Adopted Change.s Adjusted Proposed lncrE.'lase Percent FiNANCING 1 ~3711-·n 1.9 77_" 7.~ To Oat~ _J2]7~1§Q ..12Z?-72 (Decrease) £t1_Cl..!J.[.~.., _.......,. .. ,._ __ , __
-l~~~-L ... ; ...... -------.. -· --~ ...
Dr~p4 rtmel1 t Re'•enue
Spons Entry f~es t-t!lsc. Jl.5~3 44,908 441308 ~3~196 ( 1, 712) ( 3. 8) Reirnburr>.ements (907) l7' 5~~5 17;535 17,765 230 1.3 J\dm iss ions .37 t IJ19 42,300 42~300 45 0 620 3,$20 8.3 Re~~ r 5t rat I 0:1S 4 9 t l, 0,1 35 ~ 6 77 35:;6'77 36~001 32~ .9 Fac n I ty Hentals
15 500 15!500 100.0 -11)' Sib-tli0,426 Jllo .. 42o -1"58~282 --r7,862-12.7 Pr lor Year Encumbrances 5J>73 6,092 6,092 ( 6,092) (100.0) General Revenue 858.873 __J_i8! 33Q. (5,22& ~~21 ..!..J.~~29~0 ·, 306 r 839 36.4 --· r ..:.... -TOTAL COSTS $982l062 $988,750 $ 863 $989,613 $1,308,222 $318,609 32.2 %
l _____ . -----------1970 ... 79 ANNUAL BUDGET---,_,-.. --------... -----
lj6Q
.----------------CITY OF ri.LOAl..TO ---------------...-..
AUTHORIZED POSITIONS
Director, Recreat!on
Manager, Recreation
Operations
Recreation Superintendent
Secretary A
General Clerk A
General Clerk B
Supervisor, G~neraJ
RecreatIon
Supervi$or, Recreation
Coordinator, Recreation
Programs
Bu!lding Serv!ceperson
Superintendent, Golf Course
Greenskeeper
Gangmower Operator
Golf Cpurse Malntenanc·c Assistant
TOTAL REGULAR POSITIONS
TEMPORARY & OVERTIME
Temporary
Overt lme
TOTAL TfMPORARY & OVEHTU4E
TOTAL PERSON YEARS
;\c twl l
J.~if-:)7
l.
!.
l,
?..
4.25
t.5
I.
12.75
3L6~
.52
32.21
'•it. 96
SOCIAL MID COW'iUN ITY SERVICES
RftP£ATIOU DEPARTMENT
I i.
,
I •
5. .s
I.
H.t.5
n.~4
.31
33.75
lj4,2S
Changes
Tn Date
Adjusted
~
'·.
L
l.
5.
.5
l.
10.5
33.1t'
.31
33.75
~4.25
Proposed
1978-79
l . '
l.
L
2.
s. .s
L
l.
1 •
2.5
lt.S
24.
'35.08 .alt
35.~2
lncre<Jse
~.~
( . ) ' 1 •
l.
1.
3 .s.
1 •
i •
2e5·
4.5
2. 17
15.67
---------1978--79 AN~ OUDGEr ---~----------
•
• ~----------------CITY Of I"ALOIU.TO ------------~------
ALLOCATION BY (SUB)PnOG"M
Employee a~neflts
Administration & General
Parks & After School
Recrea t l Ol)
Physical & Sports
Enrfchment & Social
Aqtlat i cs
Spcci a I Programs
Senior 1\du 1 t Programs
Facl l !ty Reservations
Golf Course Maintenance
TOTAL P£RSON YEARS
EMPLOYEE SERVICES
AVERAGE COST /PERSON YEAR
SOCiAL AND COHHU~ll Ti' SERI/ t CES
RECREAT I OH DEPARTt\EIH
. Actual
JJJ6-T[
2.04
4.85
lS. 19
],51
6.60
8. 15
?25
.3 7
'114.96
$483,573
$ 10,756
Adopted
l 0..,.,-··~ q __,_'.l.i. ....... L::' ..
1. 68
4.63
l3.S5
7.25
7.96
n.9B
,.20
-
if4' 25
$~65~ no
$ 10J512
Char~<JeS
To 00te
$13 ~lt09.
. $ 303
Adjt..1s ted
~ 1 ~rn ~:1§.
L68
4.63
l3. 55
7.25
7.96
8.98
.20
--
lfl+. 25
$478,579
$ 10,615
Propc~ed
_131J~.::)~
2.40
:L3l
13.73
9.62
8. f7
!1.35
4.08
9.25
59.92
$728~811
$ !2,163
tncrea$e
{Dec: .!.£.:"?.2.e}
·~, ./to.
(1.31)
• 18
2.37
.2l
.37
( .20)
4.08
9.25
~5.67
$1~0,232
$ 1,.348
--------------CI7VCFrAL0.4TO------------~
.. fiOTES -
• •
• •
;.
· · . : UTILITIES FUND.
' ''' • ' ~ • 'I,' •
0 ,,'I 1,> :• ,·, I,
•
CITY OF PALO ALTO
SUHMAR:Y OF IJTiliTIES FUNPS
Water Electric Gas Refuse Se....e:r
REVEIIUE FtJnd Fund Fu11d Fu11d Funcl Total c;-;;or;;;· r Sales f1':1i97/00 $1),62?,679 $&:JIT;sso ff,oo8,3oo f·T:-49i:i. oo·o $26,.Et>f:~3
City D0pa!'tm<!nt Soles l S5 ,600 .187,06? 314,iJ70 3if ,ono 6 ,itOO 897 '>31 (Less Purchur.e,;) .D..t.2~ oov (6,t;9913t2} J.?..d~~.QQ.Q) .11.~6 !.?.l-0{)0) ( l5.J_6_6 1 J l2)
Net Rr~vcnue from Sales 1. 5551300 ·-T,1iT5;-r,:rli 1,507,.3:1.0 424,l00 ·-·r;-4%~jt)J. i (. 1 )9S", 154
Other Rev!;!n~1e
Contracting Agencies
From Clty Departments 128,220 412,175 1 '?.61 ,068 l ,801 1~63
From Cu~ lom~i·s 97 %0 J8B ,2112 104 650 -20~z.§]1 46 '200 6?6.531;
Total -~;l~ino· ··-m~"Bs 1· -"'-"--ttf'q-:;7 -rPi.192 'T,)d"3":US" ~.,....____.,..
' ' ''I J l .,c·h,7$1
APPLIED TO
oCrcc-tExpend i turcs (below) 720,511 2 .• 719,0311 726,671 34\,668 !,5£8,8~3 6,036,72'1
Services from Other Departments 419,018 802,8~9 ~22,S~J 117.153 736,084 2, l1 9 7, 6 r; 7
RE:serve·> fncreo.~e (Decrease) 1104 1 724 175,371 If 2, i'03 69Z,798
Tran5fers to (from}:
Bond Retirement Fund 60,619 406,038 ~6G,657
Special flcven\!e Fund (6,500) (8,500)
Gener<1l Func.l . 6·~ 11 51'!. _11,037,125 ._..!t62J.75~ s l 11) i'l22
Total I, 7~ I,Oi 0 8,015,851 I ,bll,970 -~-6'34, 192 2,/8.3~ T~B2t:itf
EXPEND!T:JRES. BY PROGRAM
Employee Benefits 107,608 ~40,672 95,909 47 .~79 242,036 8)3,701;
Administration & Gener~l 57,436 492, l2S 162,483 33,741 55,46'-801,252
Engineering 36,475 181,767 39 J 189 36,387 293.818
Resource Conservation 9,280 79,560 19,875 $6,940 !45,655
Operation & Maintenance 229,361 335,069 !72 ,540 206,$08 1,097.558 ~90~1 ,036
Construe:. t I on 249,790 1,165,150 7.)6,675 17,000 ~6,600 l,76S,215
Other Work 30l561 12ltl688 -798 156,047
Total 720,511 2,719,034 7g-;-r7T ;.41,66$ -r:s~T.]43 6,036 '727
EXPENDITURES BY OBJECT
Employee Servl~es 397.,077 1 ,22),862 362~079 159,510 879~572 3.017,100
Profess lona 1 Services 14,500 55,740 35t000 57,940 10,600 173,780
led1n I cal Services 17,147 46,616 18' '62 8,788 55,957 147,670
Suppll~s l7 1 ll (} 25,900 },3~0 1t9200 379,390 ~33,550
l-laterlals 156,<)29 671 'l27 !85,058 85,900 109,831 1,207,945
Equipment 5,398 24,050 2:,517 1) j890 36~630 82,~85
General Expense 35,050 1~4,5$5 116,505 3,500 21,663 321,,273
Special Expense 250,000 7,940 257,940
Contra~t Construction -8JJ200 2771184 341200 39'1 LSS4
Total $ 720,511 fT~719 ,o31f $-n6.6n $ 341 ,668 $ t3i8,8~3" $ 6,o;6,727
-1970 ·79 ANNUAL BUDGET ---
l{)l
.-----------------CITY OF PALO ALTO----~-------------.
UTiLITIES DEPARTMENT
LIGHT AND POWER
J.97~f.lli'29f.ftl:1._t.lliL2!JW I C~ ... The transfer to the Genera I Pund from the E 1 ec tr { c Ut! J l ty 1 s proposed to
be $4,037,125. Thls compares wHh $:L5t,r,~~32 In the current year .. A. nl\csour,ce Conservat!on 11 subprooram hss
l.lecn created for 1978-?~L It~ creation will sl!ghtly modify some activities of previously existing subprograms.
For 1978-79, lncreased emphasis wt H be directed tov1ard pO'>'·Jer supply assurance end employee development.
Additionally~ this hudget recommends an underground conversion project ln a residential area that may baa
prototype for a number of future projects.
REVENUE MID F•OHErl PURCHASE SUO?ROGRAM --.. -...._ __ "'"""""_ .. ___
PURPOSE/GOAL -To project the funding needed to purchase electrical power from the Department of energy and
t'herevenue-to be derived from the r.:.perat!on of the Electrlc Utility.
OESCR I PT I ON -The Revenue and Power Purchase !illbprogram is re<;pons I b I e for !)0\l.fer p:.Jrchs!ie ~n.d revenue. Tht1
CT'tyof---paf"o A1to 1 s electrical energy is currently pun;hased from the Unl ted States Department of ~nergy
(formerly from the Bureau of neclamatlon} as a by-product of Central Valley Project dams. This subprogram
app 1 i es the ant I c I pated Department of Energy rates to the utI 11 ty 1 s projected energy requ I re;oonts and, thus,
projects the funding needed to buy klla.vatt-hours during the year.
This subprogram also projects the number of kii().>Jatt-hours to be consumed by each of the Clty 1 $ six_ classes
of customers and the revenue to be derlv~d from such sale5. This fnfor1natlon fol'ms the basis for the rate
changes recorm1ended by the staff.
$14j014e7~6 tn meter sales revenue Is projected fer the 1978-79 fiscal year. Th1s ls an Increase of $3)664,0~3
over the cut·re(').t fiscal year estimate. Pur~:.hase of panrer ls projected at $6,599.312. This Is an lnc::rease o.f
$3J~34~158 over the current fiscal year estimate.
OBJECTIVES
T. Tnproject the number of KWH to be pJrchased during the 1978-79 flsccal year.
2. To project: the doJ lar amount to be e.xpendad for the purchase of KWii during the 1~78-79 fiscal year.
3. To project the revenue to be der!ved from (')peratlon of the Electric Utll1ty d~jring the !978"79 frsca~ year.
--~--1978-79 ANNUAL BUDGET------~--~--____.,.,.
1165 • ____________________________________________________________________________________________ _.
• ----------------·CITY OF PALO ALTO-------·
UTILI Tl ES DEPARniENT
L I GilT AND PO~/ER
REVENUE ANO PURCHASE OF POlt,!ER
PERFOR~~;;.;.A::..:.SU::.;.R;.;;.E..;;..S ___ _
Ac tt..i<ll
!974-75.
Actual
1212:]6
Actual
)5;76-77
Target
·~71~]-~
Target
1278-79
Ensrgy Purchase (K1~JH)
Energy Purchase Cost*
Metered Sales Revenue.tn't
728,339,196
$ 3~708.744
9,5l5,2ft]
763,022p996 769,120,246 7~~.742,207 767,128,434
$ 3,878,605 $ '3,393,966 $ 3~165~15~ s 61599$312
lo,4o9~6io io~644~o47 10,350,703 1~,014~746
Ratio of Actual KwH Purchased to Adjusted
8udget Forecast
Ratio of />.ctt!al Energy Purchas~ Cost to
AdjuHed Budget
.9914
.9C'
.9981
.9892 .9010 LOO.!,.O.~ l.OOz.03
Ratlo of Metered Snies Revenue to Adjusted
Budget For.ecast
.9373 .9863 1. no;::, os 1. OO,t. 05
.9864 1.0038 LOO!_.OS 1.00.!_.05
.. Retro~ct I Vc eff~ct of l fi:"i9at'i on a·n ·past purchase.s l s neg 1 ected.
Increase prior to 7/1/78 and a 35.3% Increase effective 4/l/79.
Projected costs assume an 86% wholesale nH:e
** Assume that the cost of the wholesale rate Increases •A!Ill be exactly recovered fr~')ffi lifeline sales, and that
the llfel ine rlte remains U!Jr.hanged.
Note: Forecast and performance rres~ures arc ba~ed upon metered sales revenue rather than total revenue,
which may be distorted by nonrCIJtine s.alfls of labor or materials. Metered sal.as revenues normally
constitute over 96% of total revenue.
SERVICE LEVEL CHANGE-Projected ti·ansfers to the General Fund wll J be slightly more than those of 1977~78
and-iessalanthoseof 1976-77. This results from the combined effects of the conservation effort and
continually Increasing chaqJes from other City dep<:ii"tmcnts for services provided to the utHity.
A new seqment of this budget Is a special Utilities Reserve Fund created to ftnance act!v1tles that will assure
the Cfty of a long-term energy supply at the best possible rates. The fund fs fed by a l~mtll-per-KWH levy on a11
nonlHel!ne sales, and It •,.Jltt cover rate Htlgatfon. Investment irj ~eneratlon fllcilttles, and any special
activity of construc.tion required to enhance the City's pO\r/Qr-supply position. iha 3Sit,mated 1978-79 con
tribu~ion to this fund will be $654,724.
An additional new segment ln this budget will be revenue from en APPA grant for a heat-pump study, from a State/
NCPA grant tor a weatherizat:on project, and from a square~·footage charge to b.e ~ollec:ted for home lnsul&tlon •
...._ ____ _.. __________ 1978-79 ANNUAl. BUDGET-----~~
",' ,,•~ ''' ..... '•' • ,·.,:, •:•' > • ~ •• , '•,•''',• ' ''•" ,'a • .. _ .. , ~·I':; :• '',' ·,~·_,. • ' • ' ,·' ,,·, '_.
-------~---------~-CITY OF PALO AlTO ------~-----N----......_
UTit.ITfES Of.PARTt~ENT
LIGIIT AND POWER
~-~ 11 of the above will be adm l n Is tered through the Resm1rce ConservatIon subprogram.
A!:Hi !l!.!§Ifill!!Q!~ AtlD CENEHAL SUUPROGRMI
PURPOSE/GOA~-To provlde and assure efffc!ent operat!on of the Electric Ut! l!ty and to develop the information
requfred (;,f the uti1Hy by the Director of Utilities. City Ma;nager~ City CouncH, and appropdate County~ State
and Federal agencies.
DESCRIPTION-The Administration and General subprogram provides for the ovaral! admlnlstrat1on and direction
Ofttie Electric Utrl ity. It covers management expenses, tho Elcctrlc Utlllty 1 s share of the Clty off!ces~
and the cost of maintaining munictpal buildings. lt n!so covers aasoclatlon dues, employee benefits, travels
~pecia! training, and research, as 1-teli as legal representation ln rate cases and pO\.'.'er-sllpply lldgatlon.
The attention given to research, training, plan!llno, and project control helps assure the City of continued
utility efficiency and a reliable pOII/er supply at optimum cost.
$ll92, l28 Is recommended for the 1978-79 fiscal year. This is a decrease {$Jll8,1116) compared wlth the current
·fiscal year. Proj..:..:~;;.J activities for 1978-79 Include lncreas~d tllmphasls upon long-term power supply needs,
and increased emphasis on employee safety and training.
OBJECTIVES
-i. To undertake and complete anadyses of l.ight and !'ewer actlvltles\to Identify cost savings and productlvhy
improvements ln order to meet established performance go~h v!lthin 5%.
2. To provfde on-going training for Electrlc Utility personnel.
3. To p1ovlde long-term planning for the Electric Utility.
~-------------1978~9Am~LD~H----------------~-~
• •
I
I
I
• .---------------CITY OF PALO ALTO-------·--:--·------~
UTILITIES DEPARTMENT
AOHINISTRATION AND GENERAL
PERFORMANCE MEASURES ----
Nu~bcr of an~lysls hours for
identified proj~cts
$ cost savings/analysis hour
% of performance me11sures not
achieved within 5%
L! GilT MID POHER
Actlia 1
1974:?2.
Actual
1.9]5.:76
.346
$2' 188
Actual
~1976-T(
!i33
$LSo8
lJ2,2
Target
1_977-78
Target
.!978_-79
$ 30/mfn.
0
SERVICE LEVEL CHMHiE ~A decrease of $(11.9~7/11) rs recaomended few 1978-79. Increased emphasis \'dll be placed
on lor.g-term-~er-supply ~s the new Energy Planner's office beglns to function mora fu!ly. There also wlll be
increased emphasts on safety and employee training as the City becomes seH·~fnsured to a greater extent. In
both areas. the efforts should result In long-term efficiency and economfes by holding significant expenses to n rninimum.
'-------~--------1978-79 ANNUAl BUDGET-··--.. -~ --· ~· , ___ ,._
-· ~·--. ~ . --~~,~-.•. · ,~ .. :·._ ...... ~. . .... · ....... ·_. •'
-----------~-----CITY OF PALO ALTO-------·---------......
ADIIHHSTRATIOII ANO GWEi'Al
EXPEIIO l H!R E sumiARY ----------·--·
Er,-,p 1 oyce Services
Professional Servic~s
T!::chn!cal Services
Suppl !e~
Equipn;e.nt Purchase .::. flent
G;.~ne.-31 E.v.pense
Speclai Expenses
Total Expend! tu res
Services from Other Departments
TOI'Al. COSTS
EXPENDITURE ANALYSIS
UTILITIES DEPARTHEUT
LIGUT AND POWER
Actual Adjusted
.. L~76-77 J 9 7 7;:1_8 __
$132,136 $16/i' 505
l6,lf57 119,000
l}' 32l 2.4,105
2 ~ 182 1.2 ' 300
692
· 2.70, l1S8 182,1J37
__11~~ltl ..J:2L8?.7
$552) 6.93 $6~0,544
• 2_68 r 38Z. . .1~0 l 006
$821 ,000 $930,555
Proposed
1978-79
$153,441.
39,000
7,600
1,850
1.39,237
..Ji<MQQ.
$1192 ~ 128
~~l~ll
$1311 i J 0 lit
Employee Services-$153 1 1141 is rccomt!ended for sufflno t.hls i .~bprogram.
increase
(Decrease}
$ ( n,o6J+)
( 10,000)
( 16,875)
'( 9,450)
{ !t3 ~200)
.....li?..e.2.2?)
$( P•8. tl) 6)
5_0 z 8_85
$( 89,536)
Professional Services-$39,000 Is rec:OITil'lended to provide the. foliOW"Ing: $25,000 rs for legal fees8 $1t,OOO Is
for the APPA research contribution; $10,000 In program consulting to develop methodology and statlst~~s to
aid in the determination of the City's long-range energy requfrements.
Technical Services-$7,600 Is t'ecommended to provlde·the following: $4,500 Is recorrrnended for computer
programming of solar-block and power-factor rates ~nd to provld~ for statistical ana1ys~s; $2~000 is to
provide for fnstruction and training; $1,100 Is to provlde for mtscellaneous advertising, c1er!ca1 and
maintenance services. This Is a decreas~ $(16~875) to transfer administration of th~e expenditures to the
Resource ConservatIon Sl.lbptogri:k·}.
Supplies-§2,8_?0 Is reconrnended to provide for stationery~ books, and publicatfons. This Is a decrease
$ (9 •. 450) due to transfer of supply requ r remen ts to the Resource Conservat f on subprOJ rC;l:-:l,
-·--------~--· ·-· -.. -1976 ... 79 ANNUAL BUDGET--·------~
e e 469
...---------------CtTYOFPALOALTO ---------------
UTILiTIES OE:PARTMEUT
Lr GilT 1\ND POWER
General Exp~;nse-$U'9,2J7 fs ret:CiOOiended to provide the follo.1lng: $11t1!8] h for property t~x~~; $105,000 fQr
liBbiiity !nsurance-;$2"1;,000 for clty memberships; $11,750 for trawd and meetings related to APPA~ NCPA~
HCi!CA, etc .. Overall this is a r~ducU'm cf $!13,:200 du~ to a rea1locat!on of Insurance liabl1lty from light
and P~~er to the Gas Utll lty,
Spec! a i Expense ~ $150 1 000 Is rec'orrmenden for the !lCP!\ C:lsses$mf:nt. ThIs 1s an ~s t I rna te of the ,-;harge~. for
'19?8-79.
Servfce') From Other Departments ~$3~~..§21 Is recorrroended, This Js an Increase of $53.885 over the current year
~nd is due primar!ly to vehlc~e rcplacsrr:ent. In 1970-79 the Electric Utlltty p1an:i to r~place one utility
~Tuck and one Hi-Ranger.
EtiG HIEER HIQ_.SU8PROGRAM
PURPOSE/GOAL-To provide engJneerlng and technical servl~es required for the Electric Utility to achieve
optimum system efficiency anJ reliability whlle maintaining adequate capacity at the most. advantageous cost
to the utlll ty's c.ustomers.
OESCR!PTIOI-I -The Engineering subprogram rs responsfb!e for the englneerlng and technical servtces required
by the utlllty. Typlc~l actlvltl~s Include; load forecasting and power~supply assurance; system planntng
and d,~slgnj project des1gn and supervision; development of standard~ for mateda!s~ procedur4~!i, and safety;
tnsp~ctlon and quality control; rate study and design; budget and CIP preparation; energy conservation analysis
and ~onsultation. During the current year a cost/benefit analysts has ~~en comp1eted on the Barron Park and
Silva Avenue purchases, and the Information has been used as a background fr,r successful negotiation of the
purch~:::;c:s.
$181,767 is reco:r~r.end~d for th~ 1978-79 fiscal year. This Js a decrease $(.:Y9,1611) from the current year. In
1978~79 projected activities lr.clude cost/benefit ~nalysls of the foli~tlng: Hanover 12-KV Distribution
additions; Alma-Adobe Creek 12 KV tie, UndergrOLint.l Corwerslon-Crescent Park II.
"~----------------------~ 1978-79 ANNUAL BUDGET----------...... -------
470
----~------------CITY OF rALOAlTO ----------------
UTILITIES OEPARTME"T
Ll GilT AtW POWER
OBJECTIVES
1. To provld~ forecastlnu, plsnnln~), ;.mct technical assistance as requlred to secure a reHable and iOrlest
cost p.:.., ... er S11rrly Q:;bquate to me~t tho needs of the utility's customers.
2.. To rravide r~:.quired enqincuh<J servlcti:s In p!vnnlnQ 1 derdgnlng, operating, and maintafnlng a safe,
rel !able, efficient, and economical electric dist~lbutlon system in order to keep the num~~r of outages
due to improper design, Inadequate sp~clflcat!ons~ or !nadequate qvallty control at zero.
3, To rr;onltor rt:!Y<.'nue i:lnd nxpen<;;~ <.iata ~s rsqu!reo to m~ke rate-adjustment recommendations to assure that
the rates 1·r'ill return :;'.Jfflcient re•t.:·nuc~ to Ct)V::lr operating costs of the utility as t'Jeli as a fafr return
on the City's caf)il:al investment In the utility.
4. To t·stimatoe costs of m'-ltericJ15 and l&bor for contracts accLirately enough ta limit changes and tim~ delays
tc a cost of less than 7% of the awarded contract prlce.
5. To assure pub I lc acc~ptance of constru~tlon projects by conducting sufficient research and planning and
sampling c~ public opfnlon.
6. To provide. deslgr,) planning, and technical assistance requlred to complete aH of the committed c:apltal
improvf:rnent projects 1vithln time and budget allotted.
---~------------1978·79 ANNUAL BUDGET----·-· -·---·--· _,, ________ _,.
. li71 •
. ..• ·-. . ... ·tl· .· .-.· .. · ... J •• ~·-· ••..... ·,::·: .• -.-·_ •• ·:..J.·. · ........ ·.· __ ;::.·· ;'. ·,.·.···.·.·.: :.··'
-----~-·-----------CITY OF PALO ALTO----------------~
E!lG lliEER IIW
P£RFORHANCE t·IEASIJRES
Engineering Hours per Cu-;tomer
Number of Selected Projects for\~flch
Cost/Beneflt Analysis Has Done
Net Income ~s % of Plant Value
% of Sales Revenue Transferred to
General Fund
% Deviation between Actual and Estimated
KWH Purchase:)
% Deviation between Actua} and Estfmated
Costs of Completed Projects
% of Completed Projects Exceeding Estimate
% of Contracts 1n ~~!ch F!nal Cost Exceeded
Bid by Over 7%
UTI UTI ES DEPARTHEtiT
Ll GHT AND PO\/ER
Actu<Jl
197Y-7.~
o.n
21.70
36' 10
-0.90
Actu~Si
.L~ '7 s-~£.
0.81
5
25.5
39. to
~ l. 10
33.30
Actual
J;J76-77
0,79
6
29 .liO
Sl .60
-1 .90
-4.90
34.60
a
Target Target
.!2]7:78, 197'8-7~
0.69 0.64
.~ 3
29.60 29.60
39,00 28.90
J max, 3 ffi;j)(.,
7 r.\ex. 7 max.
0 0
0 0
SERVICE LEVEL CHANGE-A decrea$e $(~9,164) Is recoomended due to r.eaHocation of .6 person yefu·s. of engineering
staff time to the ne<~ :~Resource Conservatlon 11 subprogram. Although this would appear to weaken thl-9 Enalneerh'l9
effort, It actually has no effect. In the past years Hhert no separate "Conservatlonn 5Uhpr()gram exhted, the
engineering staff cJid the conservation work. The performance measun~ Qf 11 Engineertng Hours per Customer 0 \'dll be
slightly affected by the change, but the practical flffect w'll be neg!1glb!e •
......._ ______________ 1978·79 ANNUAL OUOGET·----------p;ytr'
• • ~ -• • • ., ~ ' ' • -~ :' • • ' o:r II' -• • • • .. __ • -.. ' • • • ,, ~ ' ' ' • •, ;' ~ • ' '~' ..;.: ·."' ' I •
-------------------ClfY Of PAtOALTO --------------------
EtJGI!!EERING
EXPENDITURE SUMMARY
Employee Services
Professional Services
Technica1 Services
Supplies
General Expense
Uti llttes Contract Corstructlon
Total Expenditure~
EXPENDITURE ANALYSIS
UTILITIES D£PARTI1EHT
LIGIIT MiD POhlE~.
A~;tual /l,djusted
1976-?L .! 9 77_:,) 8 ~
$1901 f 8J $172,88!
5,689 i;6' 1 00
4.~52 61550
2 1 Jli9 3,~00 2.oss 2lOOG
., 9~'9 .. ----LL~
-·~··--
$212,!166 $2 }l! ~ 9 3 I
Proposed Increase
J1]8~]9_ i~~~.
$i61,917 $(10,96!1)
10)000' (36' 100)
~ 1 J150 ( 2 t l 00)
2,400 ' l ~ 000) !,
3j000 l ,000 _& ... .,.~-..--"~·-~-·-
$181,?67 $(/19,164)
·r:mpTayeeServ!ces -_$1.§.L.2llls recomnendec..! for staffing this SLJbpn::uram f.or the 19'78-79 f!sca1 year. This Is
a reduction t:>f $11,004 cJue to tha reallcc~tlon of Eng!needog staff to th~: Resource Conservatron subprogram,
Professional Services-§Jf).l.OOO Is recomrnencl~J to petrmit the use of a consultant to perform 5tudles on short
cfrc1.dt current~ load flov;, and capacitors.
Tec.hnlcal Services-~450 Is recommended to provide the fotiowtng: $2,000 ls for staff attendance at workshops,
seminars and technical group meeting!>; $2,000 H for progralf~nlng and computer requirements; $1,200 h for
miscellaneous technical services• $2:50 ls for advertising.
Supplies·· $2,~00 Is recommended for SL4pp!les. This Is a reductJon of $1,000 due to the tr~nsfer of some
supply requirem~nts to the Re5ource Conservation ~ubprogram.
General Expense~ $3 2 00Q. Is recommended for travel and ~etings. This Is an Increase of $1,000 due to the
expectancy of more meetings regarding CVP p~~er rate Increases~ Department of Energy meetlng~, and APPA
conmlttee meetings.
,.
------1978-79 ANNUAL DUDGET ---
______ ,.,...,
473
~---------------CITY OF rALO AlTO----------------.
UTILITIES DEPARTMENT
LIGIIT MlD POWErt
Bf~NS~ 0!.!. SU.8.fll.9.QB.(lli
f!~RPQ.;SE/GOA~ ,. To Increase the efficiency of electdclt';' nr.d natural ga$ ~1Uli:?:atinn In ne1'i and existing
but ldfngs ot a! t uti I Jty customers.
DESCHIPTION ··The R.esourco Cl:tnserviJtl~,;m subr:-~gram !s respor.slhle for energy audit:s for conlTierc!al and
Tncfust"rTa-f-customers, provides \·IOrkshops 01' conservation techi1lques for ell r;lasH.s of cu:r.torr..ers, ccnducts
solar energy classes and home r-ner~,y rccommendc::tlon surveys; prc~·notes a hC'...-ne 1-ieathei'lzat!on ser•dce; cc~
ordinates the City facility conservation program; identlf!e.s nntl monitors opportunities for solar convt.rsion
of City facllttles, ~nd researche5 the need for and possible effects of future consarvat!on programs.
Significant accomplishments d11rlng the current year Include development of the hume weatherization program,
deveiopment and·subsequent use of industrla1/eom!nerc!nl energy audit procedure, completion of the Rinconad,~
pool solar project, development of the solar district heating projectu and a major survey of residents on
conservation pra~tlces.
$79:560 ls recommended for the 1978-79 fiscal year for this ne'..vly created subprogram. Projected actlvitles
for 1978-79 tnclude tmplementatlon of the v1eatherJzaUon project; a nwl~ of energy efficiency pollct2s In
Ctty regulation ~nd continuation of the energy audlts.
OU.iECT I VES
·1. To conduct ~0 energy audits for CO!I'fllerclal/il1d~strtal customers and Rrovlde 90 per~ant of the recor.rnendat~onsl
within twc weeks of the ons(te visit.
,?.. To have at least 75 percent of the ~nergy audits performed result In reduced re!Source consumption wlthfn
srx months of audit.
3. To provide 4 workshops on energy conservation topics for c~~rclal/industrfal CU$t~r5,
~. To provld£; 4 workshops on resource conservation and two solar courses for residential customer5.
5. 'ro provide recommendations fer 90 percent home surveys within one week Qf survey completion.
6. To insulate 600 homes tlrtrough the home weatherization program •
....._-~-----------1970~79 ANNUAL BIJDGET -~-----~--,
.-----------~-----CITY OF PALO ALTO-·--
UTILITIES OEPARTMEIH
RESOURCE CONSERVATION
PERFORMANCE ~IEASUREL
Number of energy audrts performed
Number ()F c:omlllercl.l:ll/lndu!:itr'lal v1arkshop.~
provided
Number of res I dent i a l vJorkshops provIded
Humber of sol&r classes
Number of homes Insulated
%of recornmenclat!ons from audits vdthln
hvo wef~ks
% of recommend:H Ions from home surveys
provided within one week
%of audits resultlng in reduced
comsumption within s!x months
Number of therms reduced tn weatherized
homes
To reduce the annual electrical comsumptlon
In KWH relative to fiscal year 1977-78 by
five percent for ten lar9e Industrial
customers and three 1arge City facflrtfes.
To reduce the average annual resldentlal
electrf{;al cons~1rnptlon tn KWH/meter
relative to FY 1977·78 by 5%
To reduce gasol tne consumption by 5% over
1977-78
To reduce the annual gas consumption In
therms relattve to ffscal year 1977·70
by 5% for ten large Industrial and
three large City facllltfes
To r~duce the average annual residential
gas consumption In therms/meter
relative to FV 1977·78 by 5%
U GilT AND PO~/ER
Actual
197!J_:7S
Actual
JJ?!CJ6
Actual Target
JJ76:zz 1~]7~ 78
~0
5%
5%
Target
1978~7'} __ ,_,_..c.,
40
4
4
2
600
90%
90%
75%
189,000
5%
5%
·---~-----1970 .. 79 ANNUAl OUDGET---------------
475 •
.-----------------CITY OF PALO ALTO---------------
UTIUTIES DEPARTMEtlT
L I GilT AUD PO\.!ER
.SERV...!ff....!:.f~EL.SJ.lA:~Gl:_-Recommended fund!ng Is 1Z2Jp60. Of this, contlnuatfo!l of regular sahrles a.ccounts for
S33,9.36i and temporary salaries for energy audits account$ for $7~322. An <1dd,!tional $13,7!113 is requested this
year for temporary salaries for the weatherization program and the heat pump study.
Placing the conservation related activities Into the conservation subprogram ii1lows
the activities. In addition~ the program development activity of the past year has
~nd grant money. Therefore~ almost all of the p~H·formance measures are ne\., and the
p1·oJ ccted serv! ce i eve 1 s.
for a better fccus on
resulted In new programs
targets set according to
1978·79 ANNUAL DUOGET ------------.. -£176
RESOURCE CONSERVATION
EXPENDITURE SUMMARY
Employee Services
Professional Services
Technl~al Services
Supplies
General Expense
Total Expenditures
EXPENDITURE ANALYSIS
CITY OF PALO ALTO-----------------·)
UTI Ll Tl ES OEPARntENT ·
Ll GliT AND PmtER
Adjusted Proposed increase 1
.19JZ~7P~ J~ ~.!!:_us~l. i
$13,000 $53.0]6 $~0,036
Actual
1~L~77
6 '7 110 ' 6, ]li 0
13,866 13,866
4,050 4;050
},868 1,868 _ _......,._,.._
$13,000 $79,%0 $66, 5()0
Emp foyee Serv'fce:c;-:-$53, 039 1 s reconmended for s taft I ng th l s new1 y ere a ted subprogram. The total rt~Jmber of regu j a~
employees working on conserv~t!on is the same as durfng the current year, but is now shown ln thl~ subprogr3ffi I
rather th~n snread throughout the ut!l ltles.
Professional Service~-$6,740 is recormlH1nded to provide for professional engineering services for energy audits
and to provide for commercial energy audIt workshops.
Technical Services-$13,866 is recaoo1ended for the following: I) $5,686 In advertising; 2) $4,4~0 for clerical
services to provide for the clerical overload caused by the \'Jeathertzatlon program and heat pump study; 3) $1,600
for training in home energy consultations for the custaner seryJce persons; J1) $800 In progru.nm,ng to analyze data
fran the heat pump study; 5) $1,340 to prepare State Energy Commission reports and for mlscellaneo-..:s !er.hnlcal
services. ~inst of this reqLtest should be reimbursed by grant funds and weatherization revenues.
Supp 1 i es -$4,050 Is recommended to provIde for stat l on0:ry 1 minor too 1 s l books and pub 11 cat f ons and m I s<::e ll ~neous
operating supplies.
General Expense -.$L868 Is recommended to provide the following: $1,300 is for postage to mal1 v1eatherizati.on
Information; $568 !s for travel aPd meetings to provide for h001e consultations.
---------------------1970 .. 79 ANNUAL DUOGb' ---· ---~-----------·
e • m
...-----------------~CITY OF PAlO ALTO----------------
UTtLtTIES DEPARTMENT
LtGIIT AND POWER
PURPOSE/GO!o\L -To en sura the L".ff I c J ent, -aeon om! c ~ and reHab le de trvel'y of e Jectr ica 1 po.-1er to an customers
~nd the proper operation of the traffic $!gnal, :ltreet llghl!ng,, and communfc"'tlon systems to provldl! for
public safety and convenience.
DESCRIPTION -The Operations and Maintenance eubprogram ts responsible for the cperatlonsand maintenance of the
"tTtyls eiectrlcal system f.'lnd fncludes the lnspectlon, maintenance, testing, and ernerge,,c:;y repair on the dts
tribtJtion system, lnr.ludln9 traffic signals~ street lights~ and communications. During the current ye:;;;r, a
program was lnltrated to conduct chemlca1 transformer ol l analysis to detect Incipient failures. Tha program
prevented Incurring a !os6 of approximately $85)000 Jn a substation transformer.
,$3.15,0.§.~ fs recommended for the 1978-79 fiscal year. This ls a decrease $(2,29~) from t:he current year.
Plans for next year lnclud~'} developing data to computerize the transformer managemen~: program to more
efficiently utilize transformer capacity.
OBJE:CT!VES
T:· To perform a preventive r.atntenance program on substations tncludlng testlng, replacing and repairing of
equipment in order to ensure mlnlmum outages due to substaUon fal1ute and to mlntmhe equlp~nt fa I Jure
at a reasonable cost.
2. To perform inspection, malntem'1ce, testlno~ and emergency repairs on the und~rground distribution system
to matntaln the average outage h~urs per f!ustomer at th~ 1977 .. 79 level.
3. To develop 'priorities for the level of malntenr:~nce on the underground system through a system-condit.lon
testing program.
4. To maintain the 1evv1 of traffic safety by responding to ajl traffic signal outages reported within 45
minutes during normal working hours and wtthlt\ one hour during Non-normal hours.
s. To sustain the reliability of the :raffle signal system by corr.pl~tlng total 1amp re:pl~c;ement every 9 rr10nths
and controil~r maintenance per prescribed ~cheduto.
--~---1978·79 ANNUALCUDGH------~-------478
------------------CITY OF PALO ALTO-----------------
6.
.,
f ,
UTILITIES DEPARTHEtiT
Ll GilT AI~D POWER
To minimize customer lr1convenlence ~nd hazard by responding to a11 ovcrh~ad line outages reported within
30 minutes during normal working hours ~nJ wlthtn one hour during non-normal working hours.
To provide for tlm.ely repl.ncement of the ov~rhead line poles by pe&"formlng an Jnspectton and prforJtl:idng
of the overhead line poles.
8. To reduce the ltazard of inadequate street lighting by relamplng within 24 hours upon receipt of o~~&~=
reports.
9. To develop a histary of underground circuit failures (high-voltage ser!~s) for use by Engineering fn
prioritizing c!rcuit-rep1~cement capital Improvements.
lO. To assure thDt ~h~~ ~~istlng field equipment Is replaced, new equipment will nat exceed prescribed sound
levels. When such equipment ls not procurable) efforts \·Jfll be made to develop Innovative mod~fJcations
that wlll reduce noiseto an acceptable level.
11. To perform operation and maintenance actfvJt!es In accordance with prescribed safety standards •
....._-------~~----·-1978 .. 79 ANNUAL nuDGET ----------~----1.!79
---------~--.. -----------~-----------------------------------------....
(~ ----------CITY OF PALO ALTO----------:--·------
OPER.I\T IONS AND HA! tiTEIJMICE
PERFORMANCE MEASURES
UTILIT'ES OEPARTHENT
ll G'tT AND POWER
Actual
~!27 11.:22.
Actual
.L2.?!?.:: Zi
Actual
J.i76-77
Target
.L97Z:7?..
Target
l')_78~7:t l r~uinb:~irm~s pe~=~-l .respond to
I O~itages dwrlng non-normal working
hour~
! Response times !n ex~ess of one hour
Citizens comp1alnts concerning excess
response tlme
Perfcrm pre\tentlve maintenance on
co~trollers (72) at signal !zed
Intersections as per prescribed
schedule
Average person hour a~r Intersection
%of controller maintenarca comp~eted
% of lamps replaced
Nwnber of high potential tests
Average und~rground outage tim~ per
custon:er (minutes)
Number of failures on the underground
cable system
68
i30
0
0
69
~0
100
11
28.7
2
! 5 ~
0
0
70
27
91
iOO
8
27
2
151
0
0
n.
38
JOO
lOO
10
60
2
151
0
0
72
38
100
100
lO
60
2
.§ERVlCE_LEVEL CHAUGE .. A decrease $(2,29~) Is reconvnended ln dir~ct expenditures for the 1978-79 fiscal year.
Ho.vever, servic.'!s from other depart•~~ents has been incl'eased by $61~530 to provide for tree trlllllllnu. There are
several types of trees within the City that constitute potential outages as they experfen~e an annu$1 gr~~th r~te
of 6 to 8 feeL
...__-------------·M-·w-·-·-1978 .. 79 ANNUAl OUOGET -----------·---
OPEAATtOliS AIID HA!HT€tlA!ICE
EXPEIID! lURE SU~H·IARY
E~plc;ec Servlces
lechnicdl Services
Supp! les
Materials
Eqolp1r-cnt Purchase & Rent
Gen~ral Expense
Faci 1 i ties At:qui:dtlon
Total Expenditures
Serv i r..es ft·om Other Departments
TOT.AL COSTS
EXPENDITURE AIJALYSIS
C lTV Of PALO AlTO
UTILITIES DEPARTMENT
L I GilT 11110 POWER
Actu"'l Adjusted
]j}6:]7 '~17-78
$253,024 $270,713
i7, 755 18,200
2.3, l3l 15,500
24,225 30' 600
349 2,000
278 350
86 -"·-,.,.....,_.. .. ___
$318,849 $337,363
~819 _o~m-
$401,668 $1118 ~ 086
Proposed
l978-7L
$267t819
2.0, 4oo·
16,600
2.7 p 900
2t000
350
~-~--
$335' 069 ' .J1? .. ,25L
$477,322
lncreas~
(Decrease)
$(. 2.,89~}
2. f 200
ll 100
( 2, 700}
·----·--
$C 2,294)
__,61 1 530
Employee Services -jl67,8l~. ls rec~nded for staffing th!s subprogram. This Js a decrease $(2,894) from
the current year. For 1978-79, ~ncr-eased maintenance wl 11 be pe.rforrr.ed on subs tat Jon trans;formars, under·
ground switches, and cable testing.
Technical Services -$20,400 i!i recommended to provide the fotlo.-~Jng for the 1978~79 fiseal year: $14,000 Is
for the securtty requlreni~nts; $4,500 Is for chem~cal «:~•lalyses of substatJon transformers; $1,700 Is for
empl~yee development; $200 f~ for miscellaneous te~hnlcal services.
S~pplias--$16,6oo· ls r~..~c<XY.tended to. provide. the following:· $6,500 is for mlnor ·tools~· $6,000 in parts for traffic
s1gnals, transfo~ers, s1vitc~es and street lights; $3.500 for protective rubber goods, hard hatst gloves batteries
etc; S600 for safety and med1cal s~pp!les, . ' •
··'
Material£ -$27,900 Is recommended for the i978·~79 fiscal year.· Typical materlah used ane· t.:ond.ult, wlrfng~
communfc.at!on cable~ meters~ transformer:~, controller parts, etc.. ·
Equipment Purchase & Rent-§2,000 Js recommended to provide the fo11owlng for the 1978-79 fiscal year:
$1.800 is to rent equipment to handle large transformers; $200 1s to rent small tools such as a concrete
vibrator or scoffoldlng.
/ --~---~--------1978·79 ANNUAl BUDGET----.-..--------......;..----'
481 • •
(
---·----------CITY OF PALO ALTO
UTilJTIES OEPARTMEUT
ti GUT s POWER
I Gi.>.neral Expense-_$350 Is rec01rrne.ndeu for emergency meals for 1978-79 fhcal year.
St;rvic~s fran Other Department~" $1~~:;3 Is required In services from other departments for ~he ~978"'/9
fiscal year. This is an increase of ~;1;530 and due entlre1y to a con.-;ened effort to eliminate the1v.1 g~·
b;ack!og of tree trlllffilng l't'Ork.
PU~POSE/GOt.L-To provld~. services for other Clty departr.:ents .and outside cJgenclss and to prov~de for prompt
and effective bi lllno and other customer service acdvlt~es.
DESCR!PT!m!-The Jr.terfund and Outside 3tlbprogram cove-rs ~-1ork by Electric Utrllty personnel on be.IHdf of other
ffty-departrr~cnts~ other governrMntal agencies) other utiHtles~ contractors. and lnd{viduals. Costs for such
\vork are ''ecovered by ir:terfund tran:>hrs and by blll Ing the p.Jrtl~s for >lhom the 1110rk f'") d~Jne. Typical ta!;ks
ir:chldc: Placfng condul~ and boxes for Paclflr. ielephone In a joint-trench project; ··.ephclng street ilghcs
and power poles knocked d01·m by motorlstsi lnstulllng und removing t0mporary electt'lc sendc:es for bultdlng
t;onstruction; ir.st.al~ing high-volta9e cable on behalf of a customer or repairing customer-damaged cable.
In ~~revious ye{Jrs, a typical example of the services performed was the instal1atlo!1 of tennis court ligh~s Elt
Palo Alto High School, Rinconada Park, and Hltche31 Park. This service wa~ provided for less than half the
e~tlmated contractor cost. During the current year, a new ser.urlty lighting sy~tem has been designed am~ will
be !nsr~11ed at the Cultural Center and three libraries.
$124 1 688 !s recommended for the 1978-79 ftsGal year. This Js an increase of $51,022 over the current year and
Is to contract \'lith the Telephone Company to assist with the Crescent Park Underground Conven.ton Project. This
cost wll' be fu11y recovered.
OBJECTIVES
!. To minlmf<le CJty co~ts by performrng those englnt.~tertng and construction services for oth~r City departments
that can most cost-effectively be provided by Electric Ut1 i tty personnel.
2. To provide services for outside agencies as required, when such s~rvlces can best be provided by utility
persor.n~l.
To ensure that avoidable delays do not cause bills for outside work to became ut~collectah1e.
----1976w79 ANNUAl BUDGET--------------_.
482
•, .: . -' . . • . :. ' .• ~ 0.-::. . ' .. ' J•. • -• -.. • .. • • ' • • ' : • ... • ' • ~ ' • ' • • •
---------------------------~-----~---·---------·-------
.-----------~-ClTYOFP,.,LOALTO ------------
OTt LIT l ES DEPARTI1WT
!HTERFUND AHD OUTSIDE
P £!1FORM.8Ji~ E MEA SUR~.?_ ..
L1 CIIT MID PO\IER
Actual
.l~/ll-7?_
Actual
l~l?.-76_
Actua~
1976-zz
Target
1977-78
Target
1978.:12
Number of Job Orders not hi I led
.,.,;thin t\·;o i·iet:ks-after completIon 7 0 0
SE!WICE LEVEL CHi\tlGE-_l';n Increase of $5L022 In uirect oxpenditures anJ an Increase of $17,372 in services
fr~;the,·dCj)art-;,;~·;ts is reco::l[,"lf:.-nch•d, The !ncrei.lse in dfrect expenditures is to contract •.vlth the T~lephone
Company to assist 1·tith the Crescent PMk Underground Conversion Project. Thfs cost ~<JiH be fully recovered,
Tht! 1ncrense in services fro:r: other dep~rtmcnts fs d1.1c; primarily to ll11 Increase In cv;tomer service charges
provided by the Treasu:·erts nepurtmcnt. There w!} l bo no changes In tha level of servlca provided.
""'-------------~---1978·79 ANNUAL DUOGH --------·---··--· -----• 1183
..----------,....-------------~--~------------.--------~-~--•
,.,-----------------CHY OF PALO ;tt.TO ---------'---------
UTILlTIES DEPARTHEUT
lNTERFUND AND OUTSIDE
f}PEND I TURE SUMMARY
Employee Services
Technical Services
Supplies
Materia Is
Equipment Purchase & Rent
Generi~l Expense
Faci1ities Ac.qutsltlcm
Total Expenditures
Service~ from Other Departments
TOTAl. COSTS
EXPENDITURE ANALYSIS
Actual
J%l±.ll
$ !l7,61t3
166
!5
32! 013
!54
70
$ 80t06l
24~050
LlCIIT AI!D POwER
;'\djusted
.!J 77 -78._
$ 55 J 5 i-lf)
300
16)900
50
50
820
$ 73 ~666
..112,228
$335,894
Proposed
J97~1L
$ 55,568
300 °
16,900
50
50
_M.i.lt 8 2 o_
$i24,688
27),60Q_
$404,288
Employee Services-,$55 1 568 15 reconrner.ded for staffing this subprogram.
Techn:cai Services-$300 is recommended to replace street llght poles.
Increase
.(iJ.!:~!~~e)_
$ 2.2
$ 51 .022
1L3ZL
$ 68,394
Materials-$16,900 Is rec~)(-mend~d to provide materials such as Cl1ndu!t: concrete~ sandt poles,
crossarms, Insulators. standard$, luminaries~ etc ••
Facilities Acqufs!tfon .. $51,820 Is recoomended N> contract with the TeJephona Company to -assist with the
Crescent Park Underground Conversion Project. These c.ous are fu!ly relmbu1·sable.
Services f'ro.'TI Other Departments -~600 Is reconmenderl. This Is a~ increase of $17.372 due prlmarl ly to
an l nc:rease In customer .servIce ,:harges prov f ded by the Treasurer's l>epa~!"tment.
~----------------1978~9AN~B~J--------------
484
..,-----------~------CITY OF PALO AlTO------------------..
UTILITIES OEPl\RTMEUT
LIGHT AUD POIJER
PURPOSE/GOAL-To acquire and construct the necessary electric facl lltles to Ds~ure sufficient reliable electric
pa ..... ~artorrieet the Electric Utility custoi\1ers 1 ~~)lt;.~stinv and future requlrem~nts and ~;o construct stre~t-llghtlng,
traffic-control, and commun!catlons factlities as required to provide for p1.~b1!c safety.
DESCRIPTIOil -The System Acquisition and Construction subprogram c.m>e.rs thJ acquisition and t,;Ofistructfon of the
phy.:Sical-Pfant needed to serve the ut!llt'{1 5 cus~nmers ar:d the Bcquls..lt!on of major teeds and equipment n~~~dad to
construct, operate 1 and m~lntaln th~ plant. it also Includes acquisition and construction of street-llghtln1,
traffic-control, and City communications facilities.
$1,165,150 Is recommended for the 1978-79 flsci:'ll year. Thls Is a tlecreasc $(35)820} from the current year.
Tr1T§78:79,~ projected actlvLles will Jnclud~: Purchase of PG£.£ dlstrlbutlon facilttie~ In territory annexed to
Palo AJto, such as Barron Park; Participation in tiCPA GcnerJtlon Development projects~ Construc~Jon ~c 5ystem
extenslons to serve new developments; Underground nonversion projects; Replaceme11t of obsolete or Inadequate
system components, tooJs, and test equipment; Con5tructlon of street·lightl11g, tr~fflc-signal, flre-61arm,
Intrusion alarm, and other commun!catlons systerrm.
OBJECTIVES
1. To acquire the facilities .;.md equipment necessary to provide rellab~e and efficient elec::trfcat servke to the
utl~lty•s customers.
2. To ensure that capital projects are scheduled and constructed to use personnel, equJpment, and materlah in
the most effectlve 1 afflclent, artd economfc:al manner.
·----------------1978·79 ANNUli. BLOGET -·----•
--------------------------------------------------------------------------------------~-----------------------
,.,..-----------------_,. CtTY Of PALO ALTO--,~~
UTILITIES OE I"ARTI!EUT
SYSTEM ACQU IS IT! Otl AND CONSTRUCT IOU
_PE~~.fE HEASIJB_E.l_~---~---
Actual vs. Estimated Person hours
Budgeted and Expended
% Oev!atlon on Completed Work Orders
N\Jmber of Projects not Completed on
Schedule
Turnover Ratio of Construction Materla1s
In Stores
Number of Backlogged Person hours, Hot
Including Miscellaneous Unldentlfled
Projects
N~mber of Sy~tem Fa11ures Due to
improper Installation
% of Projects Not Cumpleted on Sr.hedule
LiGHT MID POWER
Actual
lill:l~
Actuul
<]275~ 76
l5r667
7·57%
20
0.53
Tl
Actual
1976"71
16,977
28.)%
1
4'1.8
Target
1977-78
21, 158
.!}%
0
1.0
700
0
0
Target
J978"79
21, 158
:!:,7%
0
!.0
700
0
0
SERVICE LEVEL CIIANGE-A decrease $(35.320) rn d~rect ~:>lpenditurt:~s and a decrease In sendces from other
departments of $(1o;476) ts recOl'!"rr)@nded. ~o change in sendee level fs proposed for (978-79 •
.__------~-~-------1978·79 ANNU,t. BlDGET ·------------_.,.
Employee Servlr;es
Technical Services
Supp 11 es
~1ater1als
Equipment Purchase & Rent
Genel"~l Expense
Specl&l £xp8nses
Facl I it!es Acqutsttlon
Total Expenditures
Services From Other Dap~rtments
TOTAL COSTS
EXPENDITURE ANALYSIS
Employee Services-$191 1 1J0.2_ Is rtJcommended for scafflng thls subprogram.
cu~·rent year.
$ ( 35,820~1
-i.J.Q., 4 7 6J
$ ( 46,296)
This Is a decrease $(2,262) from the
H<Jt~rl~lh -$626,327 Is recommended. Thfs ts a decrease $(to1,201) from the ~urrent year. The reduction reflects
the shif: frow construct}on by City f~rces to contract work. Materials Involved ~n this subprogram Include
substation equipment, transformers, cable, svJitchas, vaults, conduft, poles~ wire, lighting and stgna1 equipment.
sand~ ccncreteJ Insulators, connectors, and pole-llne hardware.
Equipment Purchase & Rent~ $22,000 Is rc<;ommended to provide the following major !terns: llydraullc !kea~:er
$1,500; Umbrella Arm-$1,100; Substation Emergency Batteries-$1~250• Eye \lash Stations~· $1~065; Oscillosco[)e
$5, 125; Thermocouple Recorder and transmitter -$3,500.
Specia~ Expense-$toq_looo ls recommended as the contribution to the HCPA Deve~opment Fur.d for the Calaveras
Hydroelectric Generation Project.
-----1978~79 ANNUAL BLJ[X;ET ---~----·-----..-.--•
__.----------------,CITY OF rALO AlTO·-~-----~~...;.._--~----
SYSTEM ACQU IS IT I 011 AtlD CONSTI\Uf.Ti otl
EXPENDITURE ANALYSIS
-~-
Crnployee. 5erv ices
Technical Services
Suppl !es
t1<lterials
Equ I prn~.n t Purchase & Rent
General Expense
Special Expenses
Facl11tles Acqulsltlon
Total Expenditures
Services From Other DepBrtments
lOTAL COSTS
EXPENDITURE ANALYSIS
UTILITiES DEPARTHEHT
Ll GHT AND POHER
Actual Adjusted
]2]6-77. _1977-7.!!__
$153,774 $ 193t67l
5, 372
301+
448 '1156 721,528
21~273 25 '1187
432 30
173,097
.. l.U..z.s~ 81 157 , ___ ,:::.:..t,. ___
$91+2 !26 7 $l ,200,970
_16!751. i;2; 081
$959)018 $' ·?IJ or·J
= ,. ~ .1 ... 1 .? "
Proposed lnc:rea'ie
ill8~}2_ _{Dec!_£ase)
$ 191 , lj 09. $ ( 2.262)
626~327 (! 01 '20 1)
22,000 ( 3 '1!87)
50 20
lOC)OOO ( 73 09 7 ) . t ' J
---.1_252364 l~4 207 -..--.L::.~--
$ l ' l6 5' 150 $ ( 35 ,820)
__ 31 t602_ _t }Oilj76)
$1,196,755 $ I. 1~6~296)
E'ffi'Ployee Services-$J91t!I09 ts rec~r,ded for staffing this subprog1·am. This Is~ decrease $(2,262) from the
current year.
Haterlals-$626,327 is recommended. This h a decre-ase $(Wl.20l) from~,~ ... -::urrent year. The reduc:tlon reflects
the shift from constructJon by Clty forces to contract work. Materials Involved In th;s subprogram Jnc~ude
substation equipment, transformers, cable~ s\v!tches, vauJ,ts, conduit, poles, wire, llghttng and signal equlpmentj 1
sand, concrete, lnsulutors, connectors, and pole-Jlne hilr<.l\vare.
Equipment Purch~se £,Rent-$22,0p..Q. is recommended to provide the following major items: l!ydraYllc Breaker
$1,500; Urnbrello Arm-$1,100; Substation Emergenc'f Batteries·· $1,250; Eye Wash Stations-$1~065; Osdlloscope
$5, 125; Thermocouple Recorder and transmitter -$3,500.
Speclal Expense -Sloo.ooo ls recommended as the contribution to the HCPA Development Fund for the Calaveras
Hydroelectric Generation Project.
-~---1978·79 ANNUAL CUDGEl---•
I
I
•
..------------------CfTY Of PJ!I.O AlTO------------------
UTILI Tl ES DEPARTHEHT
ll GilT f\110 POWER
Facilities Acqwfslt!on-$225J36!l Is recorrn!endccJ. This Is. tln ln<.:rf!.ase of $JIJit,207 over the Cllrrent year,
tl.::~jor capital projects related to this C:lXpenditure Include the ll<lnove•· \lay Substation; Purchase and Jn~t~liation
of transformers; Underground Extenslon and Replacements; Overhead Extens~on and Replacements; Electric Servlc~s
anJ meters; Crescent Park Underground Conversion.
Services From Other Departments -ill.JJi05 Is recomm~nded. Thls rs u decrease $00s476) from the current year
since trenching vdll be provided by c<:,ntracted services as Ctty crm·1s \·dll be ful'ly cornmltted e1s~t-Jhere.
CtTY Of PAlO AlTO-
UTILITIES DEPARTMENT-ELECTRIC FUNC
la~t Year Adopted Adjusted· Hex!: 'lear Increase Percent
REVENUE_ Actual , Budget. Changes Bu92et Re~~st (Decrease) fh_<ln~e
Cus tt'm~r S~des $ 1 o ,, 3112-:?liz $i0,782,959 $(713,935) no ,oo9-:-oz1i SIT. 27-:m $-J,ssB,6ss· 35.3~
City Department Sa~es 276,895 282,731 (! ,p5:!} 28 I ,679 387,067 105,)86 }7.4
(Less Purchase Qf Po·,lcr) .. U .. !J~ It 81-t2) (l.J 343, 2IJO) 178 086 _(:~' '.~:hl5~) (6_399~ 312) (3.4311 158} 108.5
Net Revenue from Sales 7,"1..0,795 -7 JiT,L\5Ci (53"6": 90 0 7,185,S49 .. 7 , 4T5 ,11J4 -·-· :n 9~"s·a·s -J-:2
Other Re\lenuc
From City Department5 287,~76 318,977 6,818 :~2S,795 ll]2' 175 86,330 16.5
from Cw.Home r s _173,i~ 1101400 1 3..z.Q.OO . ..,_!/~ 188,2~Z -·g4,842 52.5
Tutal 7, 729,173 8,151,827 (ffi ,oS3) 7' 3 '7' -a:cns~U51-3 I ,I Oj' -s-:o
APPL J £.0 TO I 15Ti7'c"tE.xpend 1 i;:11 res (belov~) 2,~15,817 2,1114,689 422,45\ 2,837,1~0 2,719,034 {ll8,W6} {4.~)
Services from Ocher D~partments 617~006 661,485 1~,053 675.538 802,8~9 127,311 Hl.S
r· Reserves lncrease (Decre~5e) 095 ,093) 8.56,8$6 063,218) lJ93 ,638 ~04' 724 {88,914) (18.0)
Tr~nsfers to (from):
Bond Retirement fund B3,4S~ 83,496 60,619 (22,877) (27.11)
C<!s Tax Fund (i8,212) (8,500) {8,500)
Gencr,;,l rund .2.J.9~ 6 ~2. -HJ.?JQ.L (S90,3~9~ ~.S4t.932 +rn~ 492' 193 12.2
Total 71729,173 , 51 ,S27 (517,0 3 -7 ,'b3 .7~4 I 5 I 51 -3Si7f07" ·-s-:-o
EXPENDITURES BY PROGRAM
'tmp 1 oyeaBene"fTts--309,~8\ 334t3!1~ 6,352 :V10 ,666 340.672 6
Administration e General 5~2,693 576,784 6~.760 640p544 4921 128 (!48.~!6) (23. I)
En9lneer!ng 212,466 2:Z2,:SJ6 8,~15 2}0,931 i8l,767 (4Spl6~} (21. 3)
·Resource Conservation \3,000 l3,000 79~560 66.560 St2.0
Operation & Ha:ntenanc~ 318,849 324,840 12,523 .H7 ,36.~ 335~069 (2,294) (. 7)
Construction 942~267 997,821 20),149 I ,iW0,970 1,1651150 Os~Bzo) (3.0)
Other Work 801061 711114 • 2125~ 73 1 666 -124,688 . 51,022 69.3
Total 2,li15,Si7 2,527' 389 309,751 2,837. iTO 2,7!9,034 ~liB~ -(li:2)
EXPENDITURES BY OBJECT
Employee Services------),086,238 ) '151 '1~9 59,233 1,210,982 i , 2.2.3. 8&2 u .sao 1.1
Profe!isional Services 22. !~6 1;2 ,000 53, l 00 95, I 00 55,7~0 (39.360} (4 1. 4)
Technical Send ces 32,06t· 49,350 115 49~525 46t616 {2l909) (S. 9}
Supplies 27,173 31 ,200 3 t, 200 25,900 (5,300) (\7.0}
Materials 504,694. 704,93.4 70f094 775,028 671,127 (103,301) UJ.4}
~qulpment 22,468 18,612 8,925 27,5)7 24j050 (3,~87). { l2 .])
Gener•ll Exp~nse c lnsurance 273,295 184,86~ 184,867 14~,555 (~0.312) {2i.S)
Specldl Expense~NCPA 126.~46 150,000 2)0,92lt 380 ,• 92/t 2$0,000 (l3f.l,921i) (34.~)
Contract Construc:tlon 321 289 811977 81 ,977 1771184 195 207 238.1
Total f27flf.ii7 f"f,ijl4,689. $ 7~.22,lfSl $ 2 ,S.l7, tlio $ 2,7191o31i· $--rfff,it~ rTf. 2)t
1978·79 ANNUAL DUDGET qag •• -
• •' '•: I • ; • ... ; "' ' '•' ~ o •" ' ... \ < o a ' # > '>' • ~ ' • ' J • • 0 • l ' r 0. ' ' '
• • ,..--.. ---·----------·CITY OF PALO ALTO ...... ----.---.-
-llOTES ...
' . . . ... : ~ . . . . ~ . . . .. ~ . . ~ c,, •
----------------------·------·--------·-----------------------l
,r----~----------CITY OF PALO ALTO----_.-----:---------.....
AUTHOR I ZED POSIT i OtiS
Director of UtilI ties
Assistant Dlre~tor of
_ Actual
1976-·n ---,--. ·-
Uti l iti~s for f:nglneerfng
Superlntcndentt Uti 1 lty
Admlnistratlon
Hanager of Energy Planning
Chief Engineer) Electric 1.
Supervisor, Electric Sy5tems 2.
Superv!sort Elecui-.: Utflfty L
Superintendent 1 Fleid
Operat!""~ t.
Energy and Resource Specialist l.
Uti I i ty Rate 1'\na l ys t
Ut11!ty Engineering Estimator
Secretary A~ Confidential 1.
General Clerk A 2.
Utility Plant Account Secretary l.
Electric Underground Inspector a.
Electric Systems Dispatcher 1.
Cost Estimator 1.
Eiectrl~ Map Draftsperson !.
Design Technician Electric l,
Assoc:ute Engineer 4.
Heavy Equipinent Operator 2.
Electricla~ 5.
Traffic Controller t"!alntalner II 1.
Lin~ Person/Cable Splicer 5~
Line Person/Cab!e Splicer-Lead 3.
Cable Splicer A~slstant
Oriv~r Groundsperson" 3.
Electrician-Lead 1.
Cathodic. Techn I clan i.
Chief Metcrperson 1.
Electrical A~s!stant S.
-
UTILITIES DEPARTMENT
LIGHT AND POWER
!.
L
L
2.
1.
l.
1.
L
2.
1.
l.
1.
1.
1.
L
it.
2.
5.
I.
5.
3.
3.
L
1 •
1 • s.
Changes
To DC!te
1978·79 ANNUAL BUDGET ·
Adjust~d
_1977~78
!.
1.
L
I.
2.
1.
L
L
L
2.
L
l.
L
}.
1.
L
4.
2. s.
L s.
3.
3.
1.
L
t. s.
•
Propo$ed
1978~22.
1.
1.
L
L
2.
1.
L
L
1.
).
L
2.
I.
l.
1.
2.
L
4.
2. s.
1. s.
3.
L
t.
1.
1.
I .
4.
Increase
(Decrease)
l.
(t •l
1.
L
(L)
J.
L .
(2.)
{1.)
491
• C flY OF PALO ALTO ( UTILITIES DEPARnlENT
ll GilT Aim POWER
I
. Actua f Adopted Changes Adjusted Proposed Increase
AUTHORIZED POSITIOHS _!3,]6-_11. 1 9 71.:-..11!. To Date 1977-78 _127~-i!?..c:.£! e a s e )
Electr=T<:Jr.~ s s I ifant ( I I. l. 1 • L
TOTAL REGULAR POS !T I Q.Ui ~9 50 50 .
50
TEMPORARY AND OVERTIME
Temporary '17 .;') .5 2. 16
Overt i rr,e ....:.1?.. ~ ...:.2! -·~e . ..
TOTAL Tf.MPORARY & OVER!l~, 1.09 l , II!) I.~S 3. 14
TOTAL PE-B_?O~L:!U\RS 50.09 s1. ~s 5 J. 48 53. 14
ALLOCATIOttS BY (SUB)f!Q~
Employee Benefits 7.84 a.oo 8.00 e.oo
. Administration & Gener~l 6,85 7.-22 7.22 6.64 ( .58)
Engineering 8.49 7.82 7.82 7.38 ( . ,.,. ) .
Resource Conservation 2.85 2.8;s
Oocrations & Mafnt~nanee 15.40 ~ s. 16 15. 16 lit. 95 ( .21)
lnterfund & Outside Work 2.67 2.89 2.89 2.88 ( • 01)
Acquisition & Construction 8.84 10.39 10.39 10.44 .os
TOTAL PERSON YEARS 50.09 51.48 51 • Ji8 53.14 L66
EMPLOYEE SERVICES $1 Jo86~239 $1 • 151 t ]119 $46,233 $ J t 197,982 $1,223~862 $25~880
AVERAGE COST/PEP.SOU Yf.AR $ 21 ,686 $ 22,372 $ 899 $ 23,270 $. 23,031 $( 239)
,--~-----------·-1978"'79 ANNtL4l BUDGET...----------------
1192
----------------CITY OF f1.1LOALTO --------------~-....._
UTILITIES OEPi\RTMfNT
\lATER
1978~79 PROGRAH AND SERVICE LEVEL-For 1978-79 1 projected revenues are e~tlmated to he 3.774 mil,ion on 610
mTT<ion cubic feet of \'JiHer:-The net trQnsfer to the Gent:rol Fund Is estimatE!d at $641,51-tl \.'thich is $>234,237
1c:.s thJn the estir:1ate for· the current year. Open;tionallv, the staffing levt:d In thu \•Jater fund has been
reduced by Dpproxlr,:c;tely 1.65 person years. This reflects a redistribution of rcsou1·ces to the Gas Fund. Major
chaf\ges .:.Jre propcsed in sevcr;:d <'rea~. First, $<l0,000 is earmark~d for a ne~'< fiouridation system. The new
syS,tC-<11 ·,·illl b~ .norc: re11<,ble anJ 1·dll save ab01.1t $10,000 a yt~ar In operating costs. In addition, a f!ve year
s111tdl rnetcr r~:pl,1ce,-,·~c-nt 1)rO~Jr<1r:l >·)i!! be imrlemented ~·Jhich \,dJI replilce 6,000 obsoletr meters v.1ith a new type
fT!i?ter tl>~t v.·ill s0ve this utility about $270J100 in capltal and maintenance costs ovar the next fvrty years,
Finally, rescurcc:; ,:re tdlocntcd to extend the distribution of r~cL:dmed \·Jater to ceveral ne~'/ faci!.itfes. The
ob.ie<:ti,,o:~ is to supply <lpproxil:'latcly t\·o'O percent of the 1·1ater demand •.-lith redc.dm(~d ~'later by the end of 1978-79.
REVENUES AIID PURCf;ASES SUBPROGRAM
PURPOSE/GOAL~ To project the volume of ,,-;ater Hhkh wn l be purchased nnd the corresponding expenuitur0.:. S'Jch
that~te57iJl'! b(:. established to cover opera.ting costs and provjde _..fair rate of return on th~ City 1 s capital
investment in the \.later Uti 1 i ty.
DESCRIPTION-The R.evenu~s and Purchases subprogram is responsible for projecting l't'ater purchases based upon
previous history and th~ most cunei1t infonnat!on on water costs from the City of San franctsco. This task has
been compli:~ated by the drought. Thus, projectlons are based unon rations rather than historical usage p~tterns..
For 1978-79, purchases are assumed to be 75% of 1976. Additionally. starting In 1977-78, the City Is purc:has!ng
and selling recl<simed water frC~'Yl. the Santa Clar.a 'Jalley \~ate~ Distric:t 1 s facility located at the treatment plant.
Volumes and expenditures wi! l be estimated for reclaimed water as well as our potabl~ water supply.
For 1978-79~ direct sales of ll 1 379,700 a;e projected. This Is a decrease of $15,300 fran the current ye·ar.
Purchase of potable water costs are projected at $1~980)000. This is an Increase of $)80,000 over the current
year. Transfer to the General Fund is estimated at $641,541, This Is a decrease of $23'~_237 \rom the current
year.
OBJ ECTIVf.S
1. To project by month. the quantlty and cost of water to be purchased from the City of San Francisco (for
potable water} and the Santa Clar<l Valley \later District (for reclaimed water).
To revise projection! as necessary such that the April projectlon Is within 2% of the actua1.
--------~-----1978·79 ANNU.1LBUOGET -~------------
lJ93
.. '. . 0 ' .. · ' .· ' ' .
• •
---~-------------CITY Of P,..1l0At.TO ----------------..;.__
REVEtWE5 t PURCHASES
PERFORiiAtiCE 11Ei\SUR£5
r=ot;:.~le 'ri..::ter Purchased (~:cf)
Reclaimed Water Purchased (ccf)
Potable. \1ater Costs ($}
Reclaimed Water Cost {%)
$1 s/ccf -potable water (cost)
$'s/ccf-reclaimed water (cost)
%deviation of Apri I rrojection fron
Water Sales Revenue -Potable ($)
Wnter Sales Revenue -Reclaimed ($)
Water Sales -Potable (ccf)
Water Sale.s ~· Reclairnt~d (ccf)
Transfer to General Fund
Net incane as :t of plant in service
under construction
nC.tLlal
&
UTi UTI ES OEPARTIIEUT
\>.'A TER
Actual
_19 7 ~-· 7 5.
8,527,404
'l 87
2,?86,000
8,230,423
1137,6116
,., ·~ ~-;.!
Actual
illS-76
.205
3,077,122
8,2>]0,142
673,743
13 .o
Ac h~a 1
197.6-77
1,525,947
.209
2 ~871 ~000
6,919~ 165
621 '9l 0
!0.5
Tsrget
.!9U..:~.
6,000,000
90,000
1~800,000
7,000
.30
.078
2%
3 '53 5 ~ 00(}
5,000
5,500,000
90,000
875,778
l3 .o
Target
)978-79
6,600,000
175,000
~,980,000
l3 ,600
• .3 0
.078
2%
.3 , 505 ·' 000
10,000
6,100,000
175,000
6l1l s541
~0.3
SERVICE LEVEL CHANGE -For 1978-79 the only substantive ~hange Is the addlt~onal monitoring of reclaimed water
sales. This activity is highly dependent upon rair, and the staff's ability to wo~·k through other agencies'
rules and r-egulattons Inhibiting the use of recla.!med water. ft h hoped that reclcdmcd water will make up
about 2.5 percent of sales in 1976-79.
ADM HO STRATI OU MtfJ GENERAL SUBPROGR.AM
PURPOSE/GOAL -To provide overall direction. planning, and support for the Water Uti lltyi assure fts efficient
and rellabie.operatlon~ develop the lrr1formation required of the UtiHty by the Director of Utilities, City
t~anager, C.ity Council, and appropriate County, State, and federal agencies.
---------------1978·79 ANNUAL DUDGET ------·---------'
)
• ., • • • • • • .1. ·• • •• -.': • ' • • • •• • ••• ' ·..... '.. • • ' •••
_,-·----------------CtTYOF l'ALOAlTO ------------------
UTI Ll Tl fS OEPAfHHHn
WATER
DESCRIPTION-The Administration and General subprO<Jr<rm h responsible for the general rupport services to the
~later Utility inl:ludintl buuoct and quanerly rc;:-;ort. prepurin9, e;;;ph1'ft:H:l dcvdop.,nent 1 preparation and presentation
of staff report5 t<.> the City Council; i.lnd repi"'e~cntin~:J tl1e City '"'t vurfws >·later relnted agencies or conmissions.
Accomplishments in the current yenr included; petit1onina and receivl:>g $10,000 i'"ehate from the San F1·anclsl:'.O
~Ia te r Department for an excess demand charge; provIding assistance in imp 1 em en t i ng the h'rl te r conservation effort
(a 38% overall reduction for calP.ndar year 1977); <Jnd receiving a permit han the Regiona1 \-later Quality Control
Board to water the goH course ;·dth reclair:1ed \''i'lter 0nrl sell it to ha,;lerr.,,
$57,436 is recornnended for 19?U-l9 fi~;cal ycM. Till:> Is a dt'crease. $(15,069) from the current r•ear. for
197B-79 efforts wi11 concentr,1te on train!ng and ~·:~ployee development, negotiating wlth the San frar~cisco
\~01ter Department to assure fa ( r coHs and ¥.'ate.r r 1ghts, and the rate structure for water <:~.!Homen~.
OBJECTIVES
l. To fncilltate the day-to··day operotion of the \hHcr' Utility•s activities>
2. To imp l e.ment the approved emp 1 cyce deve \opmt:r. t pi an.
), T<;> prole~-~ the City 1 !> inteJ"ests if\ securing f.:1lr rnte:; and wat~r a1l<Jcatlon from the City of
·San Francisco Water Department.
~. To prepare budget and quarter 1 y reports on a timely and accurate bas Is.
--------------1978·79 ANNUAL WDGET ------------~--
•
• •
.-----------·--------~-~· CITY OF P.-1l0 AlTO-----·--_.;.--------
UTiliTIES DEPARTMENT
ADM HII STRATI ON & GENERAL
PERFORMANCE MEASURES
%of employees enrolled In training classes
% rate Increase charged by San Francisco
WATER
Actual
197iJ-~75
Actual
1~75--76_
17.4
Actual
1$76-77
}00
~3
T~rget
1978-(9
100
0
SERVICE LEVEL CH.MJGE-A decrease of $1.5~069 ls reccmnendeJ for 1978-79, This decrease is primarily to t"eallocate
staff from this subp.rog ram to the. Resource Conserva t l on subprogram. For 1978-79. emp 1oyee development wi 1t again
be emphasized throu:::Jh training and providing on-the-job opportunities for employees as O"Jttlned In the Utilities
Department Employee Development Plan. During the current year D General Clerk 0 was reclassified to Administra
tive Coordinator and one of the primary responsibilities of this position is to monito7 and facilitate the
Employee Development program. In lJddlt!on, ,2.1 per~w:~ years of the Rate Arw1yst 1 s time has been allocated to
Administration and General to provide analysis services.
--1978-79 ANNUAl 600GET ---------------,_,.
--------------------CITY OF PALO AlTO_,,.----~----·__;_-----~--
ADM f N I STH.AT I ON & GENERAL
EXPENDITURE SUt!NARY
--~---·~-~-----
Emp 1 oyee Serv f t:es
Technical Services
Supp II es
Haterial!l
Equipment Purchase & Rent
Genera 1 Ex.pense
Total Expenditures
Serv i r.t~s from Othei· Departments
Total Costs
E~PENDITURC ANALYSIS
UT!LITIES OEPARTHEUT
WATER
Actual Adjusted
l91§::]]_ 19]1··7.~-
$ 19~798 ~ .,. 3h,3l9
2,318 31 178
1,LJ86 } 1881
2,821 330 '
27 51
_ 511. 277_ J 2' jll{;;
ao fl26 72' 505
106 25'7 ~~.L::.;~ llS, 266 '-
$186,983 $18},771
Proposed Increase
l978_:Z9 _ J.Dec~a~,L
$ 19, 9'14 $([/1,377)
2,660 ( 518}
2,010 129
36 294)
lOS .?7
3:?.680 ---·-._:, ____ 6 6)'
57,436 ( 15 '0~9)
l.!} '3 05_ .Lb_96J.l
$i70j74l $(17,030)
Employee ServTC'e-s=-$19 1 91!2 Is n:comnended for staffing this subpro-Jram. This Is a decrease $(llf,377} to
real locate the Program Coordinator posltron to the Resource Cons~rvat!on subprogra~.
Technl.cal Servkes-$2~660. Is reccmnended primarily to provfde for Instruction and Tn~lnlng and Cetr~puter Prv~
gramming.
Supp'lies ~ $2P010 Is 1·ecommended to provide the following~ $900 for offlt;e stationery; $720 for the Water Fund's
field tools; $150 for books and publlcat ... ms; $240 for mi~celhH'leOUs operating supplles .
. Equipment Purchase & Rent-$i08 is reccmmended to provide for the Water Fund's share.of the photO<:f)pier rental
at the M.S;C. and th~ occassiona1 need to rent a typewri~er.
Gen~ral Expense -$32,680 Is recomnended to piovide the following: $3,9BO for property rental {prlmadl•; reservoir
sites). $25,000 for liability Insurance, $2,700 for Cfty memberships ($600 for C.M,V.A. arJd $2,100 in dues fer the
Bny Area ~iater U!:ier As'soclation). and $1,000 In trnvcl and mce.tlngs (AWA and CMVA seminars, BAWA meetings.
rue meetings).
Services from Other D·apartments -$ll3,305 Is required !n services fran other departmena to this subprogra.'TI. This
\. lsa._decrease $(1,961) from tho current year.
~-·------------·-· ~1978·79 ANNUAL6UDGET----------------• 1197
• •
-·------~--------CITY Of PALO ALTO--------
UTI UTI ES OEPARTHEUT
~lATER
FIIG HIEER I NG SlJDPROGR.tiJ'I
PURPOSE/GOAL'" To provide eog!neerlilg designs and standards to inst.Jre a safe 1 Sillffkient, ~conanical, ar.d reliable
;uppiYofh1gh-quailty w~ter to meet prese~t and future needs of the City's utiJ!ty custt:.mers.
DES_£RIPUON_-The Engineering subprogram Is responsible for providing the engineering s~rvlcfls associated with
forecasting~ planning, and desi9nlng a reilable and economtcai long-term water supply; development of desiqn and
plans for the construction of WHter mains--new and replacement, processing service orders fron new tuitoo,ers;
and providing design, plannlng~ and te.chnical assistance required to complete the caritill Improvement program.
During the current year much attention has been pa!d to the drought. Thus, this subpr~Jram concentr3ted on pro
viding reclaimed water to the golf course.
$36,475 is recommended for the 1978-79 fls~;al ye~r. This is an Increase of $3,788 cwparcd to the current fi!ical
year·~rrojr.:cted activities for 1978-79 include determining th12: uses of reclaimed ·~..,.aler In Palo Alto and f.scili
tating that use, and adding 2 new metered customers to the MHvwrk.
OB.JECT !VfS
T:~To provide fore.castlng, planning, technical asslsta1'1c.:e., and interagency cooperation to develop a reliable
and economical long-term ~;<;at.er supply.
2. To establish a pol!cy for utilization and maintenance of the City's well systein (project delayed because
of drought).
3. To develop a plan for the utll izatlon of reclaimed water.
J1. To matntain unaccounted for water volume below 7.6% of purch.ases.
5. To assure tha't \'Jater service orders for new custaners are process'.ld within blo working days fran
receipt of service fees.
6. To evaluate custc.mer's technh:al problems ami refer to the proper operating division or advlse custaaer
as to S()1utlol,.
7. To develop the cap i t~d fmprovement program.
To provide design~ planning, and technical assistance required to assure ctwpletion of all c<mnftted
capital projects on time and within 7% of budget allocation .
...__--·-------------1978-79 ANNUAl BUDGET-----·-----------
---~----·---~~-------~--CITY OF PALO ALTO--------,------~-
UTILITIES DEPARTHEUT
EtlG INEERING
PERFORJ>1ANCE MEASURES
Service connection fees ($)
Peak demand (million gallons/day)
~lumber of system customers
Unaccounted for water as % of purchases
% of completed projects exceeding budget
allocation by more than 7%
Peak demand as a% of installed receiving
station capacity. (ln~tal"led capacity
"" ~ 7 m i 1 i ion g a lId ay)
Year through which water supp1y is secured
% of water sales rec!a!med water
Completion of rec'laim~;>,d \·Jater utilization
study
Number of metered rec'faimed 1--1ater cust(')'ners
W/\TER
Actuul
1~711-)5
35r3113
28.9
17,738
3,5
62
1902
Actual
1.975-76
32;010
31.4
18~.362
4.9
67
l9SZ
Ac.tua 1
1976-77
oo' 13 5
26.7
10,4113
5.3
57
1982
Tarqet
]J7l-7~,
67.417
20.0
18,500
8,2
0
43
!982
l.O%
Target
1978.:79_
"15.000 z!. 0
IB-~600
7.6
0
45
l91J2:
2%
6!79
3
SERIJ ICE LEVEL. CHANGE •, An Increase of $3,788 h reccmnended for J 978-79. ThIs 1 ncre~se relates to I ncrea~ed
ettorts In tfie recla-Imed water pr.ogram. In 1978'"79, many factors relative to redaimed water must be re~
solved including potential markets and their demand, the cost to servlce, health and other regulatory
restrictions, and Impacts on City jepartments. These factors are currently the subject of an analy~!s
project which will continue into 1978-79.
~-~--=---··--------1978~9ANNOOC~n-------------~ • • . ' . .. . .. . ~ ' ' . : . . ' ·. ' ..
~-·----------·----------~
ENG INEERHIG
EXPENDITURE SUHMARY
Employee Services
Professional Services
Technical Services
Supplies
Equipment Purchase & Rent
Genera 1 E.xpe.nse
Total Expenditure~
EXPENDITURE ANALYSIS
-
CITY OF J'lALO ALTO -
UTI UTI ES OEPARTHENT
\~ATER
Actual Adjusted
1976-77 1}77~1§._
$37,933 $28,,11Hl
l ~000
33 1 , 7 50
107 lfOO
3
_ _lQl '! ,050
$"38,178 $; 2 ~687
•
Proposed
1~.7.8-Z5L
$2.6, 775
6,500
1 t 550
450
i,200
$36' lf75
Employe;; Sarvlce~$26,775 Is recorrrn.::;nded for ~t~fflng this subprogram.
Increase
~~~1
$0 ,712)
5.500
( 200)
50
__ l_~q__
$ 3,788
Profe~sional Services -$6 1 500 Is recomm~nded to provide the following: $! ,000 is for engineering related to
system design on the City facilities that hiilVe been Identified as potential 1r1ater users (Yacht Uarbor'and
Rinconada Park); $5,500 Is for Program and Project consuitatlon that relate~ to Initiating a reclaimed water
facility on a large scale and includes assisting staff In getting proper pe~·mlts and s:.eeklng grant money.
Technical Services-$1,550 is recanmended to provide the following: $250 Is for publishing and advertising
associated with awarding contracts for fluorldntlon system and reclaimed water work; $800 ts for Instruction and
training that re1ates to cross-connection training, reclaimed \-1ater. fluoridation and uti Hzatfon of the canputer.
$500 is for programming t0 perform network analysis cur rent 1 y r .. ~rfjJrmed by hand.
Supp1les-$4~Q. is recommended to provide for drafting ~upp·lies and en£llneerlng and operators handbooks.
General Expense -$1,200 Is recommended to provide the foilow!ng: · $450 Is for City memberships (Mierlcan Water
i~orks Association, cross·~connectlon Association, Peninsula Hater Works, American Society of Civil t:nglrceers, and
CMVA). $750 Is for travel and meetings to partlclp~te In these activities.
-----------------...... ----~·~~-... -.----...-1978 .. 79 ANNUAL DUDGET -------·------~
~-----~----------CITY OF PALOA1.TO -,----------------
UTILITIES OEPARnlEtH
WATER
RESOURCE CONSERVATION SUBPROGRAM
PURPOSE/GOAL-To lncrcP-se the efficiency of water utilization In nev_, and existing buildings and on l.andscaplng
by al'lutiHty customers, lnc1udlng City facilities.
OESCRIPTiml -The Resource Conservation subprogram is respom;lb1e for providing educational workshops and
ciasseS":*developtng and distributing water conservation literature to il11 classes of cust001ers, doing water audlts
for indu$lria1 and corTJnerdal customers, coordinating the Cfty 1 s water conservatlc.n effort, ghdng tcctures on
\!Jnter conservation, maintaining a d1.Ha base, and grG~phlng the prO{Iress of City-w!de \•Jater conser-vadon progress.
P. significant acccmplishment during the. current year was the reception of CJty llall Digest award relative to the
public information efforts. The overall conservation of water In the City resulted ln a 38 percent reduction In
usage and in City faci II ties ~OYOOO units of water.
$9,280 is recaru:nended for the 1978-79 fiscal year. Projected activities In i978"·79 lndude reducing activities
TiltiiTs area. ~·later conservation lnformatlon 11llll continue to be provided In hooe c.onsultationsJ energy audits
.and' workshops.
OBJECTIVES
T, r~, provide sufflci2nt Information, feedback, and t~chnfcal assistance to ·ctty fac1lities at the target
cutback over 1976 usage.
RESOURCE CONSERVATI OU
PERFORMA~CE MEASURES
A''~ua 1
1974-75
Actual
1975-76 _ __._.....~
Actu~i
l<J76-77
Target
197'7-78
Target
'1978·79
%of facilities exceeding or meeting target 90
s~r,v ICE LEVEL CHANGE -$9,280 I~ reccmnended for fund I ng thIs new subprogram. Separat f ng conservatl on actIvIt t es
into a new ~ub'program permits focus on the dev·eiopm@nt actlvltle'i of the pest y~ar and results In r.ew p!ans and
programs and grant funding for next year.
-------------1978 .. 79 ANNUAL OOOG~T _ _... _____ ------
~1 •
. r ' ' p • • ' ~ '' • • • .. • •' ' • (I •• ~· • • -' -·, • • ': • '' ' ' ,.. ':•,.. ' • ,' ' • • • • • ... • ' • • ' .' '• ' -• ·' • , • • ' ' .J •
----------------------,---------------·------------·-----• •
---------·----~-CtTYOf rALOALTO -
UTILITIES DEPARTMENT
WATER
RESOURCE COriSERVAT I Ot~
EXPENDITURE SUMMARY
Employee Services
Technical Services
Supplies
General Expense
Tota! Expenditures
EXPWD ITURE ANALYSl S
A(.tual AdJusted
,1976-]]_ 1977~713
-~
Proposed
.1.:2_7_8-79
$8 ~ 790.
240
150
100 ----
$9)180
Increase
.[pecrease)
$8 ,'790
240
150
100 ·--
$9' .280
'f.'mpToy~e ServIces. -~$8, 790 is rf:Cl)!fTiended for staff l ng this subprogram.
1·1orkfng on conservut!onwTII be the s.~e as the current year. Staffing
fran Light and Po1·1er and \later anJ Administration ;:md Gene.ral.
In 197BR79 the total number of eMployees
has bc~n t1·ansferr1~d to th l.s subprogram
Technlc~l Ser'llc~n~ -$2~ Is rec<.m11encled to fund for conservation workshops.
Supplies -$150 Is reconmended to provide for \~orkshop materials and for energy audi.t handout materials.
General Expense • $100 is recorrrnended to cover necessa.ry travel and meetir.gs,
\lATER TRAHSM ISS I Otl OPE RAT l ONS SUBPROCiRN1
PURPOSE/GOAL -To provide for transfer of \..,a ter frC(Il the II etch lletchy aqueducts to the C l t:y of Palo A ho
distribution system and to operate the Clty~s auxiliary sources of water.
OESCRfPnON ~The Water Transmission Operations subprogram Is responsible for operatlng the 28 pump, regulator,
reservoirand well stations comprising the watet· distribution system, I~ opercJtes and mafntalns the fluoridation
and chlorination equlpmer1t to co.nply wfth State llealth Department regulations. Private well sites and backflow
prevention devices are Inspected and tested at periodic Intervals to assure the integrity of the potable water
supply. Heekly water samples are gathered and tested fran representative sampling points throughout the dis
tribution system in accordance wlth State llealth Department regulation$ on bacteria and fluoride content.
"-------------------~-----1978·79 ANNUAL DUDGET ---·~-----------~
r-~~~~~~~~~~~~~~~-~CiNO~~~AUO~~~~~~~~~~---·--~---~~~
lJTILITIES OEPARTttEUT
WATER
During the current year~ ~ slonlftcant acc~Yilpnshment \'las the conversion of the golf course booster pump sL:ation
to deliver reclaimed water for Irrigation.
$66,858 is recOTl!iended for the 1978·79 fiscal year. This ts an Increase of $5!3 from the current year. Projected
aciTvTties in 1978~79 include \l continuation of the Cli!·rant year 1 s actlvlt!es.
Ot3JECTIVES
L T0 c<::rnply 111lth State !I~:~Hh Department bact! standards lOO%.
2. To provide 100% reliability against system contamination by means of backf'iow prevention inspect~ons.
3. To C(:<nply wlth Statr~ !leahh Department f1uorid;Hlon regulet!ons 95% of the. time instc~1d of the present '70%.
-----------------·--• 1978 .. ·7'1 ArJNUALBUDGET ··---~------~---... -------
503 • • ·"" ·.·· " . -··.· "'.~··· · .. · .~"··· .. · .. ··.· . ·.· .. : .· . ~. · .. ·· .. · .. ,· ·.· .... · .. ~/~-·
• ~---...-----------~-CITY OF PALO ALTO-------_.;_~---~----.
\.lATER TRANSM ISS I Oil OPERAT! Ot!S
P t RFORJ-\1\tiCt HEA$Ufl.E $ ---
Hon j tor sys tP.-..r.l \·Jater qua 11 ty I'll th
repre.scntdt !ve ~.arnp ies
Inspect a'll knl.l•'ln prlvat:e v1ells In C! ty
!nspert/tcst all backfl~~ devices In Clty
Hoilltot olf alarm par<.lmeters Hitldn water,
gas, and storm pump systems
%of \·Jater samples rneeting bacti I standards
~of water samples meeting fluoride standards
% of knm'ln pr I vat.;; wells inspected
%of backfl~~ devices inspected/tested
% of private wei Is cross connected
%of backflo~ devices tested that are In
proper operating •.::ondltion
Cost of l'~~·~ter produc·ed ($/ccf)
llumber of ~fter hour alarms responded to
UTILITIES OEPARTIIEtiT
~ATER
Actual
!97 1 ~15
102
!1
50
100
wo
·')1
~>o.;
10.7
. 0!3
20
Actual
J.97~-lf~
1 '292
83
18
50
100
52.3
lOO
114
13.2
37.5
• 0 l3
26
Actual
l976-7Z
1 ,377
87
20
52
100
87.8
100
25
il.~
2:9. lt
.0}6 z
Target
J2]]-78
l ,3'77
l50
23
53
100
90
100
lOO
lOO
.OiB
20
1'arget
1978-79.
i ,377
150
23
. 54
!00
95
100
100
100
.018
20
SERVICE LEVEL CH~GE -M. l ncfea!;e of $5t3 Is r~ccmnended for 1978-79." For next year~ temporary staffl ng
has been increased by .50 person yeDrs to relieve a skllled repatrperson from some ordSnary operational
function~. This Increase is offsot by a reduction In chemicals. whtch reflects reduced water consumption.
In additionr an analysis project wiJl be performed wh.l~h wltl determtne tha leve' of operation and degree
of mnintenance to be performed on the Ctty well sy:otem •
.._ _____ ~,---~----1978-79 ANNUAl BUDGET-----. .-.-·--·--... -----_.,..
~·
\lATER TRMISM t SS iOil OPERATIONS
EXPENDITURE SUMMARY ------
Employee Servlces
Technical Services
Supp l ! es
Materials
Equipment Purchase & Rent
Gener\3! Exp~nse
Total Expenditures
Senti ces fran Other Departments
Total Costs
EXPEIID I TURE MLt\LY5 ~ S
C lTV OF PALO AlTO
UTILITIES DEPARTHEtlT
WATER
Actual Adjusted
illi:-7Z. _19 77·· ?q __
$1:] '! 77 $Ii2, 265
370 21 l 00
5' li.J i 181660
6' l1!4 2,3~0
297 2HO
pR _ __1.92. ·' .....
--~-
r:~ "'Q7 -;J.}, I .n 66,345
}.5, 2~8 15 t 51 3M
$79,01i5 $fl1,858
Proposed Increase
J97!t.?2_ JOecrcase)
$ lf:l '708 (•
¥ 7 '41?3
2,100
l0,750 ( 7,910)
2,500 !60
l ,000 720 noo 100 ·---------
66,858 513
~~0 ,391. ~L
$107,255 $ 25,397
Emp!n·t~~e-Services7$119,708 l!t recOOTile~~ded for staff!n!) this subprogram. Thi"i ls an increase of $7,443 due to
an increase hi reguiaritaff and i.m Increase In temporar·y assistance to fill In on 9peratlons during the-lengthy
period needed to install the ne~-1 fluoridation system.
Technicc1l SC?rvfces-$2,!00 Is reccmnended to provide the follO\-.ir.g: $600 for purchase of audfo/vtswal courses
in hydraulics~ electricity, and pumps and motors;"$500 tsto program scheduling of activities such as lubrication,
back flow device testing, and privat-a \veH tnspections,$1,000 ~sfor outside lab vJork that Js mandated by the
State.
Supplies-$10,750 is recorrmended to provide the fo.llcMing: $100 is to provide fC!' office supplies; $10,000
in cherr.icahniaFriTy for fluoride; $"100 ls for safety Items; $550 fs for mlno.r tools and refere.nce books.
Materials-$2)500 i' ;ecomrnended to provJde the folloe.<~lng: $1,000 Is for mlsce11aneous pump·s and meter
purchases.! $!,500 is for mf~H~ellaneoo$ building and telemetry materials.
---~-----------1978-79 ANNUAL BUDGET--• ---· :···. ~ .. ,· ..... ~-~ .... ~ .....
• •
.-----------------CITY Of P!.I.O.AlTO --~
UTILITIES DfPARTHE~T
W'ATF.R
E<Juipmf:nt Purchase & Rent -ll.1000 is recma-nended to provide for.p1.1rchase of new:,tcst e.quipment. ..
General -..xpense-$800 is recnn:nended to provide th~ follr:.l\>~ing: $500 f,or PGH utility charges. $i00 for
Ci':y memberships tocover A'W'lf.f\, instrument Societ't of Arnerica 1 and llo.!n~e renewai fees. $200 for travel
and meetings tc attend a nwater Supply and Well:;H training s~ln,jr,
Services fran Other Oepartmer1ts $1;0,397 Is requlr.:;d fran other dc~partments. Thts is an Increase of $21!,884
due to rate increases in electric.:: bTTTschurged by the Bureau of Reclamation.
',!ATE R TRAI~SH ISS ION ItA i NTEf~ANC E SUBPROGR.Mi
PUfWOSE/GOAL-To provide for the rernir of all pumps~ motors, regulators and chemical fe~d equipment In the
Wdter-d ls-t ri but I on systern.
DESCRIPTION-Tne \-later Trcmsmls·sion H.:dntenance subprogram is rcspcmsible for performlng the maintenance and
repc:dr at 28 stations on the 32 large pomps (about t5 hr}. 30 small pumps and over 100 automatic control valves
contro11 !ng the tvate;' distribution syc:tem. AddHiOi'Hll responsibi 1 I ties Include: performing malnten<lnce on the
14 pumps canprfsing the storm water pumping system; maintalning'4 floorlue and ll chlorine lnHal1ations'; keeping
iJll \<Jater sites hyglmical ly clean and pleasi,..Jly attractive; repalrlntJ gas dlstrlbutlon telemetry control devices
as required.
$49t8t3. is recam~ended for the 197Bu79 fiscal year. This Is a decrease $(3,03~} fran' the ~:Jrrent year. Pro
jecte.d 'lr.tivitles ·in 1978~79 Include a contirn.•atlon of the current year 1 s activities.
OBJECTIVES
T. To provide WO% rellabi llty of tha water and gas distribution system~ w~th zero custaner OUtClgG du>El to
control failures.
2. To provld~ 100% reliability of $tonn pumping stations.
3. To paint 10 statlons during fiscal 78/79.
4. To provtde optimal preventative maintenance through uttlizatlon of computer programmed scheduling •
...__--~-----------1971; .. 79 ANNUAl DlDGET ----~----------
~-----------~------CH't' ()F nttlO At TO'·-------,-----------~-
\iATER TRAfiSHISSIOH 11.1\IIITENMICE
PERFORMANCE MEASURES _,;;;., ___ _
% of large motors megged~ luhed, etc.
Nwnbe1· of stations repainted
Number of water outages
Number of gas outages
UTILITIES DEPARl~EHT
\1/\TER
1\ctual
!9?Y-75
100
0
Actual
l9]j-?~
j ()()
0
Actual Target Target
]97fr77 1977-Z.!t ~78-li
100 100 100
2 0 0
l 0 I)
0 0 0
SERVICE Lf.VEL CH.a.Nl\E ~A decreose $0,0311) Is recr,>r:tne!lded for 1978-?~L This decrease is dus to a reduttlon
Ti1requ i rements for-system maIntenance caused by I ess l·l<~ter conswmp t ion. For 1978-79 no major changes wIll
occur in Se1·vlce level.
--------------------1976-79 ANNUAl OUOGH -------~-----------
' • ,· • • • ·~· '..I • .·~_._: •• ~ • •, \+ ~ • <#J : _, .,. .-,, I:.~ • • ,'
•
..,..--------·---"-----CHY OF PALO AlTO--------.;,__,.·--~--~---
\.JATER TRANSMISSION MA I tHE!lAtiCE
EXPENDITURE SUMMARY
Employee Services
Technical Service!)
Supplies
Materials
Equipment Purchase & Rent
General Expense
Tota I Expend! tures
Services from Other Departments
Total Costs
EXPENDITURE ANALYSIS
UTILITIES DEPARTMENT
W.rHER
Actua1 Adju:Hed
.121§.-77 ~':12J-L~~-
$iS,S44 $26,586
:2,059 l i , 161 no 2,370
I i ~ 856 10,690
36 2,000
2 lOO --
29,656 52,907
2 ~ 472~ _l,Ml6
$32~ l28 $5111393
Proposed Increase
1978_:1~-(Oe,:rease) .. ~~--_,__ . .....;,._
(: 2'1 !:;";! 6 .;> "rJ J' _; ~~. $ 2,950
8) 197 (2,964)
\ '250 (I, l20)
9,790 { 900)
1 ,000 (IPOOO)
100
~-------
49 '873 (3 ,034)
2,859 ~73
$52, ?H •$( 166)
'E'ITi'PfQyee Services-$29t53~ is rec001mended for staffiOCJ this subpr~raft!. This is an Increase of $2,950 to
provlde for temporary stoffin9 tc a~slst (l) on the fluoride feed system rnstnlhtlan; (2) painting of teJ:t
stations.
Tt::chnical Services -S.8LI9lls recoomended to provide for rewinding and repair of burnecr out motors and broken
PL!mps.
Supplies -$1,250 is recOOlTiended to provide fer paint supplies, protective clothin.g and minor tool purchases.
11aterlals ~ $9d90 Is rec:anmeodad to pri)Yide the followJlll)~ $600 In plumbing materials; $~60 for but Jdlng
materials; $2, 120-for el~ctrlcal covers, ~unp sturtersp etc.; $6,360 for ~~ps, regulators, etc., and $250 for
miscellaneous materla1s.
Equipm~nt Purchase & Rent-,~l.OOO Is recommended to provide f\)r equipment rental ~;~rn:J to lnstan the new
flouride system.
Genera 1 E.'l".pense -$100 t s recO!Ill!lended to provide emergency mea Is.
from Other Departments -$2,82.?._ fs recommended for grounds maintenance ~nd road repair.
---------------1976·79 ANNUAL lllDGET --------------~
-------·----·----------~--
------------·-~---CITYO'FPAlOALTO ----------------..._-
(
lJTiliTJES DEPI\RTHEHT
WATER
I iiTERfUUO /\tiD OUTS I DE WORK SUBPROGRI'J1
rllRPOSt:/GOAL-To provlt.le high quality con~tructlon services to other City fu.nds at a price coo.petitive ·,rith
outside contractors.
DESCRIPTION -The lnterfund and Outside subpr~)ram Is responsible for providing a •·J!de variety of construction
actTVTti"'sTnciud!ng trenches to h<JncJle l lght and power service e:<tensions. As City c.re'r'l':'· are fa;ni liar with
the phys:ca1 servlcest they perform better and less expensive work than outside contractors.
$30,56' is recommended for the· 1978-79 fisc~l year. Tnis is a decrease $(18,9!12) froo the .::urrent ;·ear. Thh
·reduc tTon rep resents the decreased trench work needed by the Ll gh t anC:: Po\,;er because of decreased tm.:it:rg r~:xmd i ng.
Objectives below ~re being performed, plus smll~ larger project undergrountfing, In 1978-79 a continua-tion of the
current year 1 s activities will continue.
OO,IECTIVES
~l-:-To provide constnH:tion ~r1ork for other City departme:nts on a cost-effective ba~is.
2. To maintain the City's storm water pumping stat!ons.
3. To malntalu te1emeterlng system for gas dlstribut~on syst~.
4. To test leachate frcm monitoring wells at City landfill.
INTERFUND & OUTSIDE WORK Actuai Actua1 Actual
PE~FORMANCE MEASURES J97il"'75 127~-7~ J!ll6-77
Number of analyses perfonned for
City landfill
Number of failures of storm water
pumping stations 0 0 0
Target
)977-Z!
12
0
Target
1978~ 79
SERVICE LEVEL CHANGE· A decrease $(18.9112) 1s rt~commended for 1978 ... 7~. In 1978-79, 1. ~8 person ye11rs will
be rcalloccrted to other subprograms dut! t.•~ a reduction Jn undergrouncHng services prOYfded by the \Jater Fund
to Light and Pm"ier. AI J other act ivi t~~r ~u 1 retnatn essential ty the saM.
-----------~----1978 .. 79 ANNUAL BlDGET -,---------------
• •
INTERFUND & OUTSIDE WORK
EXPENDITURE SUMMARY
Actucd
CITY OF PALO ALTO
UTILITIES DEP/\RTMEfiT
W/\TER
Adjusted ?roposeld Increase
-~
--------~-
Employee Serv!ces
Naterials
General Expense
Total Expenditures
Services ftcm Other Departments
Total Cost:s
EXPENDITURE ANALYSIS
12Zi-.lZ. 1977-78
s 23) 1 sa $ ll8, 738
) ,013 750 __ _]_ _ _Ji
2li~J7ll 119' 503
229 537 .::::ti __ 237,57!J..
$253,710 $287,077
···Employee se'rvices -$29e79l !s reconvnended for staffing this subprogram.
~·-7~-iDe c rea 2~1.
$ 29.79 ~ $(l8,91i])
750
20 5
30,561 !8,942
3.2.~ .Jl,ZB~
$285,418 $ 1 ,659
Materla}s -$750 If; reco~Wnencted for purchase of materials destroy~d In traffic accidents.
General Expense ~ go Is recOOlTicnded to provide for emergency meals.
Services from Othe1r Departments -$254,857 ls required from other dcpnrtments 'for next year. 'rhfs ts ~n Increase
of $17s283 due to Increased costs to rro·Jide accounting services provided by the Treasurerts Department.
DISTR!BU1'1ot4 SYSTEM OPERATIOf~S ANO MAitiTEHAUCE SUBPROGRAM
PURPOSE/GOAL-To perform operations, maintenance, and r~pairs on the \'later dlstrlbution system so as to provide
TOrtliesafe, r.::.llable, and efficient distribution of water for r·estdcntlal, Industrial, fire protection~ and
other municipal usefii
DESCRIPTI.ON -Tha Distribution System Operations and Maintenance subprogram fs responsible for performance of
activities to ensure the effective operation of the Cfty 1 s water distribution system. Such acttvltfes. include
main f.lushing, operati'onal inspection of valves, repair of matns, services, and hydrants, repair/rE!phcement of
valves, exchange/repal~· of meters, field testing of large meters, and ma1ntenar:ce of field equlpnent use& in
perform I 119 these operatIons and ma I nt.enance actIvit l es. S tgn Hi cant accomp 1l stJnants du r l ng the current year
Include conducting an analysis to determine the ~ost ,effect.iver.~r.s of using small turbine meters vs. the dhc type
meter .
....._----~~-------1978 .. 79 ANNUAL BUDGET
510
J
.----~---------~--CJTVOf rALOALTO ---~-------------.......
UTILITiES OEPARTiiEtH
~lATER
$112.630 is rccanmended for the 1978--79 fiscal year. This is a $2,918 decrease from the cun·cnt fiscaJ year.
Pr·ojec1:ed •1Cttvities in 1978-79 Include perf·ormance of operation and maintt~nanct~ re<]uirements, implementing a
five-yr.~ar test progre1111 for the turbine meter study flndinqs. If the resuh.$ meet our expectations~ the uitimate
replacement of alI small meters with turbines has the potential for saving up to $270,000 over a forty-year
period.
Of3JECT!VES
l. To perform operational Inspection of 1950/50% of valves to minimize unnecessary service Interruptions due
to inoperable valves.
2. To exchange, repair, test, and recal ibrate meters to reduce revenue losses~ due to meter error, und
minimize service Interruptions caused by stuck meters •
. 3., To perform maintenance repair of fire hydrants to ensure thilt nil a•~e operable when needed.
4. To maintain a lost~tlme. freql.iency rate that ts 5% below the National Safety Cound) 1 s average fer
comparable operations.
5" To operate and maintain the distribution system in a c:ost~effectlve mannur.
--· -1978·79 ANNUAL DUDGET --------------~
' ~ '" • ' ::. • • • • • ' • • ' o' -. ' ~, ' • • • I
e.
DISTRIBUTiON SYSTEM OPERATIONS & MAINTENANCE
PEHFORNANCE MEASU11ES ---··~·--------:~_:;__ __ _
Number/% of valves inspected
Number/% of meters exchanged:
Smal I
Intermediate
Number/% of meters repaired:
Small
Intermediate
Large
Number of valves inspected per person hour
Person hours per meter exchange:
Sma i I
Intermediate
Person hours per meter repair:
Small
In te litlecl fate
Large
Per metered customer
Per 100 feet of matn
Lost-time frequency rate
•
C lTV OF PALO ALTO
UTiliTIES DEPARTMEUT
WATER
Actual Actual
. .!274-75 1975-76
$1! ,09 $5. 19
6.07 8.45
--""
Actual Target Target
llli.:21 ,1977:78. l97~· 79.
;3044/78% 1950/50% 1950/50%
8!0/ll. 7% 1242/7.1% 1700/9.8%
Pt3/20. ~% 90/12.8% 90/12.8%
791t/i~o6% 12~2/7' 1% 500/2.9%
1~1/.20.1% 90/12.8% 90/12.8%
:34/29.3 No Target 29/21J.8%
4 4 5
.8 .8 .7
2.6 2.5 2.2
2 2 L6
3. 1 3. l 2.5
22.8 No Target 19
$5.35 . $ft, 71 $6.3 J
8.86 1 L l?. 10.38
31.45 30.51 30.51
SERVICE LEVEL CHANGE-II decrease $(2,918) h recanmended for 1978-79. The c:h&nge ls caused by two factors:
A decrease of .13 pe.rsor, years of regular staff; and a reductlon In requirements for meter repair parts and
miscellaneous materials. Next year, plans c::alt for the !mptementatlon of a program t~ replace old disc-type
meters with turbines.
---·--------... --.-----1978·79 ANNUAL BUDGET-----------------
512.
D f ST1U BiJTf ON SYSTEM OP ERAT I OtiS
& MAINTENANCE
EXPENDITURE SUMMARY
Employee Services
Technical Services
Suppl les
~Ia ter i a Is
General Expense
Tot a I Expend 1 tu res
Services fran Other Oepartmc-:nts
Total Costs
EXPENDITURE ANALYSIS
CITY OF PALO AlTO
UTI Ll TIES OEPARTMEriT
WATER
Actual Adjusted
]_976:?2 _1977-.1~.
$73, 81t4 $ 90! 6118
93~~ 400
1. 907 2,500
18J226 21 ,850.
-. J..Q.L 150 ·---·-
95,023 115,548
_l..t904 8) 100
$98,027 $123 .• 61!8
Proposed
1978-'79 -
$ 88~600
300
2,500
21,000
15Q.
112,630
3,500
$116,130
Emr)Toyee Services :-$~8~600 is recommended for st~fflng this subprogram.
Technica1 Services-$300 is n:Jcanmended fc)r repa1r of oqufpment by ~tside shops.
-\
Increase
~(Q~rcase)
$(1 ~968}
( 100)
( 850)
~--
(2,9~8)
(11. 600)
$(7,518)
Supp1 ie.s -$2.,500 I !i· recanmended for the purch~s..e of minor tools and s~pp11es such as ·hydraulic pump f1uld
hose coupllngs-;-drlve belts, gasket materials~ saw blades~ etc.
~1aterials "$21,000.1s recomnended to provide the followlll!:P $7,500 for· maln, service, valve, and hydrant repair
materials; $7:-soo-in meter repair materials; $1 ,BOO for barricade and f1asher··lite replacement and repair parts;
$3,150 for trench backfll l materials; $750'for miscel Janeous materials, such as, gasket mat~rta!, valve packing,
shoring plyrJood,, and repair parts for divlslonMowned equipment.
General t::xpe.nse -$150 Is recormnende<;J for meals during emergency overtime.
Services fran Other qepartment.s" $3,50Q is requesi:ed from the Public Works Cepartment for patching of water
utili.ty maintenance excavations.
----1978-79 ANNUAL DUDGET --------•
I
• • ----------------·--CtTVOF PALO AlTO-~--------------~
UTILtTtES DEPARTMENT
WATER
ACQUISiTION AND CONSTRUCT I ON SUBPROGRAH ----------------
PURPOSE/GOAL -To acquire or construct the necessary water production, transmission~ and distribution facilities
·tu .. ~-re··tFat sufficient! reliable, and safe water service Is available to meet custorners• existing and future
n~ed s.
DESCRiPTION-The Acquisition and Constn1ction subprogram Is responsible for financing and directing the
<JcqutSitlon' and construction of the \iai:er Utility's plant. Capital projects arc deve.loped here and must meet the
following criteria. The water system must meet all hea}th, safety, and other regulatory requirements. The Im
provement must ma~(e the sy~tem more reliable or mfllntaln Its reliability con5lstent \IJith Cllrrent techniques and
cost-effectiveness. !lew services provided to cust:cmers must have recefved approval in conformance with Cfty
PI ann i ng and Zoning pol i c l es. S i 9n Hi cant accomp 1i ~ hmen ts for the current year 1 nclud€ ex tendIng water service
to several hundred nehl customers, Including a major m<lln inst.::t1tMlon to serve the Post Office; Initiation of
th.:: u . .rwrne I·Jarer pn.,..Jram; and purchase nnd integratio11 of 30 services on Silva Avenue.
~_.::/(_) is reccmmended for the 1978-79 fiscal year. Thi$ is a decrea~;e $(19,164) frr.xn the current year. Plans
for-1978"~79 include extension of recLaimed water service, the replacement of obsolete fluoridation system, and
the conc:tnuatton of s·~rvice to new custaners. The new fluor1de system will sa'Je about $10~000 per year In
operating costs.
OBJECTIVES
r:-ToJnstall new mafns as required and replace old mains on a prlorft'/ basis so as to maintalrr approxrmately
a 50-year replacement cycle.
2. To serve 2 add It l ona J fac i 11 t f es wl th rec l a frned ~Jater ( Rl nconada Park and Yacht Harbor).
). To Install a· new fluorfcl.Jtion $ystem to treat the City's water supply.
4. Weather permttting, to complete the meter bypass p~ogram.
5. To replace 6)000 obsolete displacement meters wrth velocity meters over the n~xt 5 y~ars.
----------------~978·79 ANNUAl. DUDGET -------~--------·.-
51/l
..,.,-.
/ ·--CHY OF PALO ALTO-----~ .. ---~·-··"~--~·----·-----
( ACQU IS IT I 011
PERFOf~"'ANCE
UTtLITirS DEPARTMENT
wATER
& CmlSTRUC'f I 011
HEASURES
Consuuction and acquisition expenditures
Final cost of new fluoridation system
t~umbcr of customert.;; whose meter by-pass sl tua~
tion has been resolved (cumulative)
liunbc r 0f sma! l v~ icci ty ~:·1e ters J r.5 tall ed
{curN~! o.;t i ve)
Construction and acquisition CI)Sts as a .'t of plant
vn lue in service .and under construct ion
Number of metered custaners receiving
re~! a imr.!d 1-l&t.er
Actual
l97!!...:Zi
$1 !8)595
2. l
Actual
J.i7J.:l§.
$118,798
5
2.0
Ac tlla l
JJ76~7Z
$ (12 ~ 171
20
l.9
Targf::t
J.9?7:1!l
$212,022
20
Target
1978-79
$253 ~ 590
90~000
58
1 '20(1
4.7
3
SERV!C~_LEVEl:-__CH,\tlGE-,,n increase of $19,1611 ls rec:o.Tunended for 1~78-7~. Service level hcts changfid lo ~everal years..
This. year's pr()(Jfarll includes money to replace our obsoiete fluoridation system which will save· ~lO,oOtl per year.
We also h~ve to have allocated money for two additional reclaimed water services probably for Rinconada Park
and the Yacht Harbor, The meter bypass progrant orlgtnally scheduled for completion In 1977-78, has been deferred
because of the •Jrought. Bypasses are related to meter testing whtch has been curtailed to save water. S)lght]y
less service extension::> wili be performed than normal. 'The City \"J~H require developers to Install thefr own
mains lnto ne~.,. developments if cre~vs are not available at the time. f'lnally, as a result of an analysis project,
6,000 small displacement water meters wltl be replaced \'t'ith small velocity (turbine) meters after the next six
years for a ca;:-ital and operutlng cost savings;..'" about $250,000 over the next 40 years,
A canparison of the }977"78. and 1978-79 acquisition and construction budgets Including services fro.'\1 other
departr:1ents is provided belO\-J:
515
• --~----~·-----------~-CITY Of-PALOAllO ----
unLITIES DEPAftnlEIH
Sy$tem extensions
Se ;v r c~~ ,<;. hydrant replacement
h'ater meters-nel·s & replacement
Lar9e meter bypass prOIJram
Water transmission equir:.ment
Field & office equipment
Fl~mrldation system
\/.l\TER
Recl.Jlrr:ed i'iilter facilities
Cathodic protection -water ta~~s
Silva Avenue water
Wf !low Road
* Pa I<.:! for through user charges •
1'}77-78
$ !07' 1~77*
'l7 ,000
23~000
l9t000*
61600
1 1945
0
2,000
20,000
5!000
$212,022
1978··79
$ 65t000*
30,000
32,000
2.0 1 QQQf;
., ,300
3,290
83,500
10,000
3,600
0
0
$253) 59.0
...__ ______ . __________ 1978·79 ANNUAL BUDGET-------..-------
516
---------·-------·CITY OF PALO ALTO-------~------~---.
ACQU IS IT I OH & CONSTRUCT I Otl
EXPENDITURE SUMMARY
Employee Services
Professional Services
Tecl1n i cal Serv f ces
Supplies
Materials
Equipment Purchase ~ Rent
General Expense
Total Expenditures
Services from Or. her Department$
Tota1 Costs
EXPf.NO! TIJRE MIAL YS IS
UTI ll T t ES DEPARTf!ENT
\./.1\TER
Actual Adjusted
1976-77 1977-7~-
$ 28,607 s 3B,262
!67 500
101
75,907 120,437
2,301 lJ,lt27
12 -·--·----
l07,095 230,626
_3,977 ~29~
$itl,073 $2"'-1".;0 6 .).},_,()
Pr-oposed Increase
_)}78-79 ' (Decrease)
$ 31 ,2117 $ { 7 0 I '•)
t ~ I 5
8,000 8,000
21 l 00 l ,600
l2.lJ953 l, 516
39290 ( l, 137}
---···---~--
249,790 19) 164
3,800 ( 1 ' 160)
$253,590 $ 18,004
Employee Serv!~::es-.:--$31,2117 Is reconl'IH;nded for staffing this subprogram. This Is~ decrease of $(7,0l5) due to a
rea.llocat!on of ,l,J person yean to other subprograms ln the Gcu Fund.
Professional Servlce'i-$8tooo_ Is recOOJllended to provide the following: $7.000 is for assisting '"the design
of the new flourldation system and $l,OOO is for a~slstlng ln the. design of recialmed water faclHtles.
·rcchnica1 Services-$2,WO, ls recO'lmended to provide the saw· cutting of streets which must be occasionally
performed by outside c.ontractors.
Haterials ~ $12.!,953 Is reccrrr.~ended to provide ·ne following: $70,803 is for pipes, valves and fittings;
$39,150 is fo'rmeters~ pumps and regulators and $12,000 Is for asphalt. sand ar1d gravel.
Equipment Purchase & Rent -$3,290 is rccoovnended to provide the fon0\-1ing: $500 Is for offi'ce equipment;
$2,740 is for ~iscellaneous tcoTs-and equlpment.
Facilities Acquisition-$83,200 is recommended to prov:de the following: $9.000 ls for reclaimed water
facilities and $74,200 is for a new fluorldat~on system.
Services fran Other Departments -$J,800 Is requested fr001 Pub! ic Works for <\Sphah and concret~oe work
with capital proj~cts.
·---------1978·79 ANNUAL BUDGET ----------------·-517
•
• •
CITY Of PALO ALTO
UTI Ll Tl ES O.EP'.t..R.T.I1E1lT-~AHR Fwm
last Year Adop~~d AdjuHcd f'{e~t Year ~nerease Perc~nt REVE~IU£ J\<;.tu!:l! 8'Jdqet C~wro<;e~ _l_~~S~.L-. R!;!(J_U~\>t (Oecreas~) Cha~ C"~r Sale~ s 2,71,~-;m $-3 , 3 .1), , o a o s-··n:1l'i.5o $ 3,395,000 rr; 3 7 9·~·7oo 'f{T5 ,Joo) ( • ), % City Dep.Htm~nt Sahls 126,551 187' l,ij() (27,400} 160,000 1$5,600 (4,400) ( 2.8} (Lass Purchase of Water) L>:''J q~n .JJ.-t2.~1· 0 ()) ,164,002 1L.§~1 o &Q.Q ) _..(L .. 1aQ.....QJlQ) J.La:'L.!l2Ql. _J.Q..Q. ·~.,.). __ ,_.
~~et Revenue fro-m Sale~ l ,)11~,798 I ,5(•/,liOC lf:.7,600 ),755,000 1,555,300 (199,700) (!I. 4} Other f<ever~ue
Fro~ City Departments IOlJ,8JO 133,4!2 133,412 128,220 (5' 192) ( 3.9) Fr?:n Cus.to:'\ers --~.:.~32 __ J..n .•. J?n lV ,OQ.Q) ._l!O.§.U _ _su~ ..ll.l..W3.1 ( 12 .. ol Total 1 , 5 :l·'i, eoo l ,8B~G 1 •5 !&~;,Gao ! '99~J, ~~~ s 1,781,070 (218,1'15} ( 10. S)
ii.F'Pll E i) TO
Oir~ct E.>~pl'nd i tures; (bellow) 525,622 6913,701 39,408 738,109 720,SII (17,598) ( 2.4)
Se!"vicef> from Other Departments. 3/0,670 352 '·:; !3 586 38) ,099 419,018 35,919 9.4 ~escrve!. ln<.re<~se (Oecie&se) 5,SSIJ n.~s9 {2!,200) 2,1:59 (2,259)
Tr.'lrtS. f~rs t•:l (from);
Bond R~ ti rer:1ent fund !0 .. 6~4
Ge1)eral Fund 62 L 910 _Jl§.,97Z !A6 ,Dc-6 -szs.m _ __6.1!. 5~ I !Z3~. zut .ll.Ul. Total 1, s34~8Cic; I ,JB ,64$ 165>600 1,999,245 1,781,070 (218,175} (10.9}
£XPEND ITURE:S BY PROGRAM
Et~pfOye~ Benefits~ 96,973 I t8,181 (:tS3) 1l] ,988 107,608 (IO, 380) ( 8.8}
Administr~tion & General 80,726 69,389 3, lt6 72 I .50S 57,4)6 (15,069) (20. 8)
Engineering 38,! 78 31,051 1,636 )l,687 36,475 .3 t 788 11.6
Resource Conservation 9,280 9.280
Operation t Hain~enance 178,476 226,2lt0 8,560 234, eoo 223,361 (5,439) ( 2.3)
Construction 107,0S5 128,262 2,Jo4 230,626 2~~L 790 19,164 8.3' Othor Work 2~~ IZ4 46at.Z.~ -l.lli It~ SO] ':\Q....lll {l§,94Zl -1.1Ul Total 5;JS.fln 7151,90J 18~208 738, !09 720,511 (17,598) ( 2.~)
EXP£NOITURtS BY OSJ~ft
(35,216) ( 6.2) Employee Services 337,063 ~10,362 16,331 ~27,293 392,077
Professional Servlc:u 1,000 l,OOO 14,500 13,500 1,35010 Technic-3! Services 5,886 19,089 IS,039 17~147 {1.9~2) (I 0. 2)
Sup-pi ies 9,162 25,936 02S) 2!i,S.Il 179110 (8,701} (33 .7}
!l<tteda l s 115,366 135,197 2 I ~200 156,397 156,029 (368) ( .2)
Equ\ pment. 2,663 6,63} 125 6,758 5,398 0 ,360) (20. 1)
General E~p.:nse' & Insurance 54,882 33,484 I ,277 )4,76! 35,050 289 .8
Contact Construction 6z.ooo ~u.ooo ~ !6.2QQ ·-'~. z 1'otal $ 525,622 $ .. 698,70) $ 39,408 $ ns, 109 $ 720.51i $(!7,~92} ( 2.li)*
......_---------~----1978·79 ANNUAl Dl.DGET --------~---518
.------·--------~----CHYOF ~!;!.OAlTO --------
UTILITIES DEPARTMENT
GAS
_l978-~ PROGRAM ANO SERVICE LEVEl-In 1978-79 .~7~~97.Q. Is project€;d as revenue for the Gas Utility. This
Is a modest rncrea$e compared \'dth the l9n-70 revenur) of $6,39i ,215. The }970-79 proJected trqnsfcr to the
General Fund Ts approximately $~60,000. lloH~ver, thh fi~1vre ls contingent upon obtaining some rate relief
from the Public. Utlllty Commission, Operationally for 1918-7:) lncr·cased expenditures res1.dt from (l) lncreasf!d
liability lnsuran~e and (2) the transfer· of 3.22 person years to the Gas Uti llty to provide add~ tiona! services.
RE\IEilUE AND PURCII!\SES SU8Pf\OGRAH
~POSE/GOAL~ To estimate natural gas usage and purchase costs so that rates can be established to cover
ope.ratlng costs c:md provide a fair rate of return on th.':! Clty 1 s capital investment In tha gas utility.
QESCn.l PT 1.9.!'l -The Revenue and ru rchases subprogram Is rn:;pons! b 1 e. for project Inn ga!; purchases based upon
previous history and the most current Information en the cost of gas from Pa~lfic Gas <Hid Electric. Thls task
has become Increasingly comrllcated ln the past several years because of frequent rate changes (S-10 per yeat
mainly increases) and the uncertain effects of con5ervaUon and rate fncrcases on sales for fiscal l978-79.
Total estimated purf.;hases are 38.8 million therms, includh").g Barron Parkf compared to fln estimated 35,7 mllllon
for 1977-78 and an actual 39.1 mill !on In 1976~77, These floures .Jre :::omblned 1·dth prpjected rates and sales to
determine the gas profit.
For 1978-79, the transfer to the General Fund Is estimated at $~62,756. The current year projection Is a
transfer fron: the General Fund of $(1t74.J)32}.
Of:lJECT I VES
l. To project by month the quantity and cost of gas purchased annually ~J!th!n 2% after adjusting for <!egree
days and rate Increases and modifying projections as r.ccessary.
2. To project and monltor revenues and expendltun~s to accurat~ly pres.ent trle ffnanc!al pfctur6 upon request
and strive for a fatr rate of return.
--., .. 1978 .. 79 ANNUAL DLOGET ---------
• 519
-• ~ • . .,, • ·~" I~:' ' '• > ', ~ • •' • ' • • •
• • -------·-------·-w·-· ----CITY Of fl•iLOALTO ----...--
UTtltT~ES D~PAP,T~~'T
REVf]lUE AND PURCHASES
PERFORMANCE MEASURES
--~· ~-
G~s Purchases-mll lfons of therms
Gas Purchases-millions of dollars
Gross margln -~/therm sold
Gas Purchase cost as a % of sa1es
Gas sales -mill ions of th~rms
GAS
Actual
1274 .. 75
ll3 ,0
4.18
?. .• Ci]
83. l
40.9
Gas sa1es revenue-mlllions of doliars 5.03
Transfer to the General Fund {2!.i 1 n3)
Net Income. as% of plant !n service funds construction 6.5
%deviation in actual purchases from project~d
Actuul Actual
1221.::1.~ l9Z§:1Z
~3.5 -39, I
5,99 6,19
2.47 i ,}2
85.2 90.6
42. I 37.2
7.03 6.83
218,2.66 {291 .978}
10.5 2.9
Target Target
_197c:.7s _1_2)8-79
35 • .7 J8,8
5,85 7,93.
I, 41 1.68
92.4 92.6
3 4.0 37.4
6.33 8.56
(44Ll73) (462,756)
(2. 0) 0.9
2.% 2%
1f..~VICE LEVEL£1i~QI-The prc1jectlon of revenues and purchas·~s will receive even gi'eater attention tha.n It has
in the past for sGveral reasons. Flrst~ tl1e financial vlabiilt.y t!f the gas fund Is very tenuous grveo our
present policy of malntarnlng rates at o1· beJcr.-~ PG&E 1 ~. Thus, It: Is Important to know at any given t1me where
we stand in terms of profit or loss. Sfnce net revenues are suc;h a small portion of overail r-evenues, even
small changes !n revenues or subtle changes In purchases wltl have a slgnfficant !mpact. Secondlyt .accurate and
timely data must be suppl led to the Calffor~la PUC as part of our justification for rate relief. The rate
analyst will spend a substantla1 arnount of time monitoring our financial condlt~on ln accordance with the
objectives of thl~ subprog~am.
-----------------1978 .. 79 ANNUAL BUDGET-·------------·-----
520
~-------~---CITYOFPALOALTO-,..--------------..__
UTILITIES OEPARTMCNT
G/\S
ADH 1 til STRAT !ON 1\W) GEflER.h.L SUBPROGR;.\!1 . ----·--· ... ·~---
PURPOSE/GOAL -To provide overall direction, plann!no. and support for tl1e Gas Uti llty; assure lts efficient
and reliable operation; anddevelop the information required of the Utility by the Director of Utfllt!es, City
Manager, City Councl I, and appropriate County. State, and Federal agencies.
DESCRIPTIOII -The Administration and General subprogram ls responsible for the general support services of
t·l:;c···c,~~iJtTllty !11cluding b1..ldget and quarterly rP.port rreparation, employee d~veiopm~nt, preparwt!on and
presentation of staff reports to City Co1Jncl !; preparation of reports to various ~gencies such as the Federal
Energy Regulatory Commission and Department of Transportation; and provld"'s City rr:presentation to st::veral gas
re1dted agcncie.s or commissions such as the C.a1 iforn!a PUC. Signific~lnt a';compl i5hments d~Jring the current
year include rer.eivln9 $83,000 In rate. rellef from the C<llifonda Public Utllltles Comndss1on, the creation of
the Employee Development Program, and negotiation of t!1e dt.tnils with ?G&E for the rurchase and intergratlon of
the Barron Park ~JaS di5tributlon systcr1~.
$162,l!83 is recommended for the l978··79 fi!H.:al year. This Is an Increase of $33,670 from the current year.
For 1978-79, efforts wi !J concentrate on presentfng Palo A1tols case before the CaJifornla Public Utilities
Commission to get meanfngful, long-term rate relief. and Implementing the Employee Development Program.
OBJECTIVES
I. To manage the day-to"day operathn:.;. of the Gas Utility.
2. To protect the Clty•s tnterest tn securlng fair rates by prepar!no and presentlng testimony In 3n ?UC
rate cases which wl11 have a net financial lmpact on the Gas Utlllty.
3. To monitor and evaluate ail PUC ~ctlvltles which have an Impact on the Gas Ut!Jity.
It, To prep.;;tre budgets anJ quarterly reports on a tlmeiy and ac~:.:rate baslt.
) "----------~--~-----1978-79 ANNUAl BUDGET-··----·-----~--52J·.
• •
.-----------CITY OF PALO ALTO-------------------
ADHINtSTRATIOtl MID GEflERAL
PERFORMANCE MEASURES
Number of hours spent on PUC related
acttv!tles
Legal and professional fees paid for
PUC actlv!t.Jes
Rate relief obt~ined ($'s/year)
Nunilier/% of relevant hcarfngs tn whfch
testimony was entere~
UTILITIES DEPARTMENT
GAS
Actual
19]21-]5
Actual
1975-76
$ 39,1;61
700,000
$27,635
Target Target
1977-7_~ illey~ 79
800 500
$110 ~ 000 $ 25,000
83t000 587,000
3 2 r
SERVICE LEVEL CHANGE~ !'\n increase oi: $33,670 fa recOliYnended for 1978-79. The overall increase Is due to ii!n
Trie"re-ase of $46,000'in llabi llty insurance offset by a reduction of $15POOO In h::gal fe(~s. No m.:1jor change
in service level is anticlpate.d for 1978··79.
,--1976 .. 79 ANNUALDUDGET~------------
ADM lt!l STRATI OU AND GENERAl
EXPENDITURE SUMMARY
Employee Services
Professional Services
Technical Services
Supplies
~Ia te r·l a 1 s
Equipment Purchase & Rent
General Expense
Tot a J E><.J:<.and I tures
5ervl ces frorn Other Departrrrents
TOTAL COSTS
EXPENDITURE ANALYSIS
CITY OF PALO ALTO--·------~-------"'
UTILITIES OEPARTHWT \
Actual
J..VJ-77.
$ 20,216
27i63~
1 ~ 591
'i 181
267
20
~.
1119' 31+2
_ _j.Q.7, Bo 1
. $257 ~ 1113
GAS
Adjusted
197]-78-
$ l6t !15 4opooo
2, j 92
1) 707.
281
113
68 1175 ~·-~-··.1....-·~
128,8i3
~
$2!10. 659
Proposed
1978-JL
$ 17~200
25~000
2,688
1 ,900
38
112
l ~; 545 --~-
162,483
· 122 ll10 _::J..:....:,,_
Increase
(Desr-E.~1~
$ i '085
( 15,000)
496
193
243)
69
4"1 070 ----.. ~~--. ..._.
33,6'10
·-~1 0;....~:2 29 4_
$ 43,964
ImPTOYee~ces -$l7,f.O.Q_ rs recommended for stafnng this s.ubprogram.
Professional Service~~ $25,000 h recommended to provide 1egaJ se.'"vlces associated with preparation o'l gas
rate testimony. Due to tl;~ development and uUlh:atlan of In-house legal expertise, the need for outside heip
has been substantially reduced.
Technical Services·-.$_2 1638 is recommended to provide the following: $2,000 Is for Instruction and tndnlng
related to rate analysts, ma~agement, and clerical tralnlng; $375 Is for computer programming related to rate
analys!s and cost tif service studies; $313 is for miscellaneous advertising and technical services.
Supplies .. $1 ,90_Q_ Js reco!T'mended to provide the fonowir.g: $750 is for stationery; $7!:)0 is for mtnor field
tools .. The balance ts for publications and mlscellaneou~ operating supplies.
Equipment Pu·;chase &'Rent-ll12 ls recormlended for rP.ntal of office equipment.
General Expense-$115,5~5 Is recomnended to provtde. the foilt:\'ll11g: $105,0ClU Is for liability Insurance; $7,000
Is primarily for rriembersh"(p In the American Public Gas Assoc;latlm'>; $3,500 is for tre\vel and meetings and
prlmarfly related to PUC hearings; $45 Is for property t~xes and rent.
Servl ces From Other Departments . -$112, 1110 I r. servl ces t s requested from other departments.
---1978·79 ANNUAL BUDGET-·-------------,.,..
523 •
....----------------------~~----------------• -------CITY OF rALOALTO ----------------...._
UTI Ll Tl ES DEPARTMEtlT
GAS
ENGINEERING SUBPROGRAM ---...-n<-
PURPOSE/GOAL -To provtde engi11cerlno designs and standards to ensure a safi~ sufficient, economical ~nd
're.liii'h"'laSupply of natural gas to meet present nnd future nc)ecJs of the City's ut!llty customars.
DESCRIPTION-The Enolneerfng subprogram ts responsible for provldlng the engineering scrvfces associated with
forecasting) planning. and designing a reliable and economical long-term g~s supply which Includes development
of design and plans far the construction of new and replacement gas mains; processing service orders from new
customers; and pr9vldina technical assistance required to complete til& capital improvement program.
S!gn!flcant accompl 1shments during tho current year fnclude design of several hundred services for new customers;
design of the gas main repJacemant program; and development of tho Barron Par·k, Laur~ Lane, ~nd Sliva Avenue
lntegrQt!on plans.
$39,189 !s reconunenrled for the 1973-79 flscal year. This Is. an lncreuse or $3~505 from tho current year. For
i97S··79 emphasis wtl1 contfm1e on S"=rvlng customers~ gu.s main replacements, and the development of p!ans t-o
further reduce Ynac·:ounted for gas.
OBJECTIVES
1. To m2lntaln volume of un~ccounted for gas below 3.6% of purchases.
2. To conduct an annual gas leak survey ~o monitor th2 ~ondttlon of the dlstrfbutlcn ~ystcm.
3. To provtde. forecastlno, planning and technical aslfstance needed to uevelop a reltabla, .s~fe~ and
economical long-term gas supply.
l1, To assure that gas servt(:e orders for new customers uro proce$sed \'llthln tv1o working days from receipt
of service fees.
5. To evaluate customer's tfflchnTcnl problern~ and refer to the proper operat.lng division or advhe customer as
to a solution.
6. To develop the Capltal Improvement Program.
To provide design, plannlna, on~ technical asslstance required to assure completion of all committed
projects on time and wtthln 7% of budget allocation • ._, __ ,_,_ ______________ 1978 .. 79 ANNU~l OUDGH -------~
524
I
f
....-------------------CITY OF rAlO ALTO-------~----'-------..._
UTILITII::S DEPARTHEtlT
EIIG lllEEH i ~IG
PERFORMANCE MEASURES
Service connection fees ($1 $)
Number of system customers
Peak demand (Mcf/day}
Unaccounted for gas volume as a % of purchases
%of completed projects exceeding budget alloca-
tion by more than 7%
i;np1emP'1tatlon date of performance bas~d m~te.r
~-~;laccment program
PAS
Actual
l97lJM 75
$28,333
21 ~000
211,285
4 .9:1;
Actual
JJ75-7!
$35' 7.56
21 ' 107
25 '21!9
3.~
Actual Target Target:
JJ.Z~-77 W...:Z.I! l.ill::11
$66~850 $541000 $63,~50
21.2(>2 21 ~ 350 21,450
22,329 20,000 21 ,000
~~. 9% 4.sz 3.6%
0 0
Ja11.
~VICE LEVEL CHANGE·~ An Increase of $3,505 Js rec.orr.mended for J978~79, tontlnued emphasis wili
remJin or~ cost-effectlve replacement of distribution system to reduce leaks. Our target for unaccounted for
gas has been dropped 20% to ].6% to r~f1cct lho offort put lnto the pi·og.ram to uoto Including main replacement
and catl1odic protection. The $5,000 re~uestcd In Professional Services to evaluate our cathodic protection
proaram should help us reach our ooal. The 20% dr0p In Unilccount!ld for gas represents about a $50,000/ye~r
scvings at current gas rates. Otherwise, the maln emphilsls remains on normal englne.erlng~ customer service
related activities.
-~~--..-------~------1970-79 ANNUAL OUDGET -"---------------
525
I
l
.I
• ••
CITY OF PAlO AlTO-------------------......
UT Ill TIES D!;;PARTMEUT '\ ·
HlG I UEER IIIG
EXPWD ITLJRE SUWIARY
Employee Services
Professional Servtces
Technical Services
Si.tpp 1 i es
GenerCll Expense
Total Expenditures
Servic"'s fromOther Departments
TOTAL COSTS
EXPEIIDITUI\E ANALYSIS
Actual
1976-77
24
107
25,0~6
-~
$27 ~ 550
GAS
Adjusted
)Jj.Jl::) 8-.
$30,934
2,000
1,650
~00
__ 700
.35,684
_...!itlOO
$39, 7Bl~
Proposed
_1978-79
$31 ,929"
5,000
i, '50
350
760
39' 189 ___ }O..Q..
$39,489
Employee Services -j}l t929. i$ recommended for staffing thls subprogram •.
Increase
~crease)
$ 995
3,000
500)
·50)
60
"'1'-
3,505
{ 'I ~001 ··-· ~~-
$( 2951
Professional Services-$5,000 rs recomfliended to ~rovlde t.he foJ1ow:ng: $3,000 Is for~ Consultlno Engineer
to evaluate the ~atl1odtc protectfon system; $2.ono will provld~ enoineer!ng services to design the Darron Park
c:atho,dlc protection system and exr;lore the feas,: .. llty of Increasing system pressure.
Technical Services-1!.ti50 Is r~.rorrrnended to provide the follCMing: $150 Is for advertising and publlshtno for
consultant 1~rk; $500 ls for lnstr<Jction and training related to cathodic pf'ofect(on; $500 !s for computer
pf'lagraiMllng for per.formlng network analysis turrent1y ~etng performed by hand.
Supplies -1350 i~ recommended for graphics and draftlng supptlas,
General Expense ... $760 Is racomnended for City memberships a,nd travel and meetings.
Services from Other Departments-jJO<!_ fs ~econrnended tn engineering services from Public Works.
---------------1978·79 ANNUAL BUDGET------
526
---·-------------CITYOFP.,ILOALTO--------------~--
UrtltTtES DEPARTHEUT
GAS
f\ESOUfl.CE COIISUW/I.T I ON SUOPROGfiAH ~_.;...._,.;..;._._, ___ ... .......,._.._.,... --------
PURPOSE/GOAL-To lncreesa tha effeclency of electricity and natura; gas utilization In new and exlstlng
bu-; l d r n g s o f a l l u t l l 1 t y c u s t Cfl)e r s ,
iiESCfUPT!OH-The 1\esour:ce Conservation subprogram Is responsible for conducting energy aud~h for commercia\
and-~industrtal cust.;)n1er£~ providing Horkshops on conservotlon techniques for an classes of customerse provldlntJ
solar energy clus-ses ~nd home unergy recommcnd.-Hlon surveys; provl'dlng fl home ',•matherlzation s,-arvice;; coordina-.
tir.g th~ City fetdli;:y conservation program; Identifying and promotfng opporturdttes for solar conversion of
Clty facr 1 !ties. and rcs~archlr:g the need for and possible effects of future conservation programs. Significant.
accomplishments during the current year Include developn~nt of the home weatherization program~ development
and subsequent: 1.1se of !ndustri~l/commerclal energy audit procedure, completion of the Rinconada pool $Clar
project, ~nd a solar feasfbii1Ly study of City Facfl!tles, development of the solar district he~lting project,
develop:nent and use of tl\'0 displays on conssrvation ancl solar, a major survey of residents on conservation
prJctlccs. in City facllltles alone, 1~000 1 000 kwh and 206,000 therms were saved In 1976·77.
$19,875 Is recomfnended for 1978-79 fl~5ca1 year. ln 1978-79, plans are to Implement the \"/eatherfzatlon program,
revie: ... , energy efficiency poltc!es !n Ctt-.,. regulations~ codes and reviews, continued energy audits and prov[de
energy workshops.
OSJECT PIES
~:--to-c,Dnduct ~0 energy audits for c~~rcJa1/!nuustrJa1 customers and provide 90 percent of the re\.ommendatJons
~·;lth~r. t't'IO weeks of the onslte visit.
2. To have at least 75 percent of the energy audits p~rformed result In reduced resource consumption \•Jfthfn 6
months off audit.
3'" To provide ;~ w·orkshops on energy conservation topics for commerclai/Jndustrfal custornurs.
1,. To provfde 4 workshops 0.1 resource cons-ervation and t~ro solar courses for rcsidenttal customers.
5. To provide recoomendations for 90 percent home :wrveys ~1Hhln one vJeek of survey completlotl.
To Insulate 600 homes through the home weatherization program.
--------------~-.. --1978·79 ANNUAll3UDGET -----------~--------
527 • • ~ , . ' ......
•• * ·r • • ' ' • • ~ ' •
• • ..---------------·--~-·CITY OF PALO ALTO--------_;,_----·----
UTtLITtES DEPARTMEHT
RESOURCE CONSERVATIO~
PERFORMNCE HEASURES
Nuw.ber of energy aud I t5 pcl'fonre:d
Hllmbe;· of cornr;.erc i a l /IndustrIa 1 workshops prov! ded
Number of residential workshops provide~
Number of solar classes
Number of homes insulated
% of recorrmendat ions f rem audits wIth! n two weeks
% of recomr:~end~t ions from home sur·•ey:; provt decl
v~l thin one vleek
% of audits resulting in reduced ccnsumptron
\'l'lthli'l six months
Nwr.ber of therf'ls/1<-.-l'h reduced f n weather I :u~d homes
%reduction tn annual electrlcill cons\impt~on ln
KWH relative to 1977-78 for ten l~rge Industrial
customers and three large City fac~lltlts
% recudtlon in average annual residential ~!e,tr:c&i
consulliptlon In t<:"*f/meter relative to 1977M78
%:reduction In gasol~ne c:onsymptfo_.-,
% reduct I on t n annua 1 gas consumpt f on f n therms
relative to ~977·78 for ten large Industrial
and three large Cltv facilities
% reduction In average. annual resldentJai gas
consumption In therms
GAS
Actual
19711~7..2_
Actual
197S:?§.
Actua1
ill.6-7Z
Target
1~77-78
40
5%
5%
5%
Target
1978-79
40
4
4
2
600
. 90%
90%
75%
18~).000
S%
5%
5%
S%
5%
SERt iCE LEVEL CHANGE -$19.875 Is recotmtended for 1978·79. Separating out the conservation relate:d ac.;tfvlties
'in'i'O the consentatlon subpr~:).,Cim allows !Jetter focus on conservation efforts. In addttton, the program
development activity of the past year has resu1te;d in new programs and grant funds fo· conservation ac.ttvltl~es.
~~,------------19n~9ANN~~ET-·-------------~
-· .. " .. ·. . . . : ,·. :-.. "
----------.------
.--------------------CITY (1F PAlO AtTO ----~,,------------~...._
RESOUHCE CONSERVATIOll
EXPE~W ITUf\E SUHHARY
Employee Services
Professional Services
Technical Services
Supp I i es
General ExpeMse
Total Expenditures
~XPENDITURE ~~ALYSlS
UTIUTIES OEPARn1EUT
GAS
1\c tua l
j976~.u..
Adjusted
1977-1!..
Proposed
1978~79
$l0,936
5,000
2,239
l, 600
100 _..__...:.
$19,875
Employee Services ~ $10 1 ~3~ Is recommended for st~ffl~a lhls su~prDgram.
lncreasa
(Decrease)
$10,936
5,000
2~239
l 1600
100
$19,875
Professional Services~ Th.QQQ. ls recof'Mlended fer ,pecl~llzeJ professional engineering ser•dces for energy
audits and commercial/industrial energy audit ¥mrkshops.
Technical St!rvlc:es ~ $2 1 239 Is recommendec.J for instruction and training for progranvnlng, and for misr.e1ianeous
technical services.
Supplies • ]1_.~.§.9.0 Is reeom.'ne~,ded for art suppJ!est books, and mJseellaneou$ ope.ratlng supp1fes.
General Expense -$lOP is rec00100nded fo·r travel and me~t!ngs.
DlSTRISunml SYSTEH~O~ERATIOt~S AND liAUi:"ENANCf SUBPROGRAM --
PURPOSE/GOAL-To perform operations, repatr, and malntennnee actrvltle$ on the gas dfstribut!on system to
ensuTe"$af~·and reliable distribution of gas to resJdentlaJP eommercla1~ and !.11dustrlaJ CU$tomers.
DESCRIPTION-Th<i!l Distribution System-Oparatlons and Maintenance subprogram Is responsible for the performat1ce
of all activities necessc.ry to operate and ~~~lntoln the Ctty 1 s gas distrtbudon system and reeetvlng and pressure
regulating f.adlitles. These acttvitles include lnspectior. and m1!ntenance of receiving and pressure regulating
station equipment~ lrtsp~c,Uon and rep~!:c/replacement of valves, leak detectlonj repair of mains and s;erv·ices,
cathodlc protection insulating e~nd Isolating, exchange/repair of meters~ and maintenance of servl~e pre!H;ure
regulators. Significant ac•.::o.'TlplJshments during the current year include continuation of leak detectlo11 and
-----------------1978 .. 79 ANNUAL UUOGET
529 • •
• •
----------------CITYOfPALOAlTO-·----·----------
UT Ill TIES OEPARTHENT ~
GAS )
repair efforts. These affort~ have resllltsd In a 33% reduction In leaks reported by the current year 1 s Jeak
survey, as compared vllth survey re::;ults for the three rrevfcus ye<Jrs •
.§172,5110 Is recomr11ended for the 1978-79 f!scal year. Th!~ !s an ~ncrease of "$P1,690 ovar the current year.
Plans for 1978-79 Include continued efforts In detection and repair and n~ter repair.
OBJECTIVES
r:-'To per.form Inspect ron and malnten.-nce of re~clvl~·i!J station equipment to ensure reHatd l Tty of gas seryic& to
customers.
2. To perform op~ratlonal Inspection of all system v~lves ~stnually to ensure that a~1 ar~ operable when needed.
as required by Federal law.
3. To contro~ distribution syst~m ~eakage to ensure safety uod minfmlze revenue losses due to ieaks.
4. To exchange and repair meters as requl re'~ to rrovlde an accurate meC!suretOOnt of customer's com~umptfon and
mlnlmlze revenue )os.s due to meter error.
s .. To perform system malntenance ln a cost-effcct1ve manner.
6. To maintain a }ost-tima frequency rate that ts St below the National Safety Councl1 1 s av~rage for comparable
operations.
"'---.--.-------------1978-79 ANNU4. BlDGET __.,._..--~--·--------
Sl)
------~·CITY OF PALO AUO -------·-___; _______ ,_
UTILITtES OEPARTHEHT
DISTRIBUTION SVSTEt-1-0PEIIATiOtiS AtlO HAIIITENAHCE
PERFORMANCE MEASURES
Actual
!9?4~75
"
Actual
r975-76
1706/100%
.O..ctua I Target Target
J976.-7Z 1977-78_ l9i8· 79
H1311/lOO % 1834/100 % 1850/100 % Number/% of valves Inspected
Number/% of meters exchanged
Number/% of meters repaired
1050/5,1 % 2160/lO,S % 2230/tO. S %
Number/% of system services surveyed for leaks
Nu~~er of valves inspected per person hour
Person hours per meter exchi1nged
Person hours per met0-r repaired
Cost per metered cus t'~rner
% of plant value
Person hours per lOO feet of main r~palred
% of annual survey leaks repaired
Lost-time frequency rate
$5' 89
4.1. %
~ 2. 12
3778//.l %
i.9
~ 6. 45
ll' 4 %
13.09
1156/5.7 %
5663/31 %
tl' 8
.8
l.6
$ ~L 33
6 t 1 %
19.;;.2
90%
31.45
2 160/lO.S % 2 2 3 o I i o . ~, %
8560/~8 % u %
5 5
.8 .6
1 t .o 1.4
$8.39 '$ 9. 09
5.5 % 5.9 %
17.10 18.29
100% tOO%
30.5l 30.!)1
SERVICE LEVEI:..,~I\~G.E ·•· $172,5'10 is rc<:omnended for 1978~79, This is an Increase of $1~,690 over the current
year. This fncrease is due to: (1) an Increase in person years to Insulate services in the Barron Park area;
(2) an Increase In technlcn\ servl~tiS based on annual l~ak survey cost esc~lation and servicing and recalibra
tion of gas meter provers; (3) cost of materials will lnc:r.ease $4,000 primarily due to meter repafr paru.
-~-------~----1978~79 ANNUAL BUDGET-----~-----------·
531
', .; .. •, !/1 • ", ,• • .' 1 r' ' ' ·~· ~. ' -,'• • 0 ' ~ 0
'• ' .:; " ' ~' 0
' -\ '~ 1 • ,.-"'• : ~· :. ".. ~ " ' ' ' ,: ..._ ._ •
~------------------------------------CITY OF rALOAlTO
UTILITIES DEPARTHEUT
DISTRIBUTION SYSTEf.1 OPERATIOIIS
At!D MA HIHNANCE
EXPEND I TI.JRE SU~H~ARY
Employee Services
Technical Services
Suf>p I i es
Materials
General Expense
Total Expenditures
Servlces from Other Departments
TOTAl COSTS
·EXPENDITURE ANALYSIS
Cl\5
Actu:'!l Adjusted
J:Jl~:.U~ 1977~ 7t_
$133 t 1116 $\2P.:550
lt ,964 5,700
2,850 4,200
:2 7' ~ 4 It 2 19 '330
6! ~---lOQ
I 6!3) 1;63 l5l~8so
_27k_Ol1 _Jjz 26§_
$196,2711 $177,\~8
•
Proposed
}978~79~
$\3S~77S
9,865
3,500
23,300
lOO
·~-·-·-
l72 ~ s ~0
-~ 20 ,6~2.
$l93)i82
.Emptoyec-·sar"vT~e;-:·$135,775 Is recommende{j for staffing this subprogram.
Increase
1Q~~£l
$ ?,225
lt) 165
( '700)
-~ ,000
-----
Pl,690
-~1,374_
$161064
Technical Scrvif:es-$9,865 Js rec,cmnended to provtde the following: $1.265 Is for outside repair and ~lntenance
of ga::; leak detectlon.-inStruments and servicing and rec:allbration of gas meters~ $8,600 is for co."'lductlng the
annual leak survey of dlstrthutlon mains.
Supplies-$3 1 500 is recorrmended for p.urchase of minor hand tools and field work suppllds. Typ!cal supplfes
fnclude: propane, oxygen, acetylene~ weJdlng suppt Jes. plastrc ce1r.ent appll~tors~ gasket cement, mater str!.ppJng,
solvent, thread c~~pound pipe wr~pping tape.
Mcnerlah -,ll3,30Q. Is recOilWTlended to provide the following: $5,500 for main and valve repair matedals;
$9,700 fot meter and pressure regulator repair parts: · s·I.Soo ls for barrlcdde and flasher .. Hght repiacement parts~
parts; $2,800 I~ for trench bacl<fl_ll materlah; $500 fs f,,r miscellaneous materials.
Services from Other Departments -$20,642 Is requested frcL other departments as follows: $5,000 Is for
patching of gas uti llry maintenance excavatlon«s $3,500 Is for asphalt rep~·lrlng 1 $1,500 rs for repair of
concrete w~rk, $150 Is for t!lectr!Gal power, $15~498 Is for the 'Servtces of the Light and PO\l,,er cathodic
protection technician.
~-.-----------1978~ANNM~r-------------~-
--CITY OF rALO ALTO---~-----------·--
UTILITfES OEPARniEUT
GAS
~CQU IS IT I 011 /\NO CONSTftUC!,I ON SUOPROGRAH
PURPOSE/GOAL-To acqulre or construct the necessary gas ulstrlbutlon facilities to assure the delivery of a
'sufe andrellabit:: oas supply to meet existing and future customer demands.
£~SCRIPTION-The Acquisition c:1nd Con5tructlon 5Ubprogram finances and directs the acquisition and/or th~
construction for the entire (~as Utl11ty plant. Cnpital proJects are developed here nnd rr:us.t meet the follo .. dog
requiren1ents: The gas gystem must meet all safety ancl other regul11tory requirerr:.eqts; To provide services to
new customers Y'Jhich have received approval In C()nforrnance vJ!th City Planning ~nd zoning policies; Th project
n1ust mi'Jke the syster'l more rellnble or mainta1n its reliability conshtent ·,~·ith current technique!:. and cost
effect!veness, Sluntf'fcant accumpllshments during the current year include Axtending service to severai hundred
rt('.w' custol'lers; repi<King 13,000 feet of ohsolete and defective main .~nu, the <Jcquisition of Silva Avenue, Laura
Lane, ,~lld B:Hron Pad< distributiN< f~cllith~s ~Ill\ take place.
$2.J6~[i is !'(•.c·ommr:!nded for the, 1978·-79 fiscal year. This iG un lnr:.:re-3sc of $809 from the current yef).r. In
l97B-{9, continued empha5is will be pl;;.ced on svs~:em extensions to new customers; the replacement of l2,000 ~ t f 0 rl I .ea o ma1n an_ 300 services;and the replacement of ! 1 000 obsolete meters.
OBJECTIVES
I, To repluc;e old mains and services on a priority (cost effective) basis on an approximate}•; SO~·year replace·
ment cycle.
2. To ln~tal 1 n~w mains as necessary.
J, To replace all services loenttffed ln the service leak survey completed Jn 1977-78.
·--------------1970-79 ANNUAL DUDGET ----------~----
533 • •
• •
·-------------CITYOFPAlOALTO --~--~--------
UTiliTIES OEPARTHENT
,t\CQU 1 S ITt OU AND CONSTRUCT lOU
PERFON1At!C';; Ht:AS,!}.;~E~---~
Construction <3nd acquisition fJl-ipendltures ($)
Feet of main replaced
Feet of main r~placed/person houn
Number of service 1eaks repaired
Construction and acquisition costs as a % of
plant value In s~rvlce and under con5truct!on
(orlgin~l cost)
GAS
Actual
)97it:li
6.2
Actuaf
1975-76
3.0
Actual Target Target
1976-77 .!.977-78 l978·79
l-39>68!3 20111034 261,1105
13' 100 12)000
3.3 3ej
225 200 300
'2.1 3.9 5.0
SEI{V ICE':. LEVEL CHANGE -An increase of $809 l s recommended for i978-79. There w 111 be no subs tanu ve change
In service levef:--fhe Barron Park Annexation will take place durlna the <:urr.ent budge.t year, and wl 11 b~
financed totally on its own through rcv{:~nue bondlng. Continued amphnsls on main and service rephcement v!lil be
on-going. A comparison betv1een the 197/'·'/3 an.d 1970·79 Acquts!tlon ~nd Constructir.::n budgets lnc.lwdlng setvlces
prov I dec/ by other departments Is prrN I de:d be.1 chn
ProJect
System Extensions
System Replacements
(mains & services}
Cathodic Protectfon
Fte1d & Office Equipment
Receiving Statton Regulators
Meters and Regulators
Silva Avenue Purchase, Integration
*Paid for directly by user charges
Adopted
1977""78
$ 51,·, BSo*·
81,709
5,000
2,4~5
2~000
37,000
. 20,000
li~1i',034
Prorosed
l970~ 79
$~6:5,000*
121,000
30 ;ooo (~r imar ily far Barron P11rk.l
2,405
2,000
4 J ,ooo.
0
--------~------~ 1978·79 ANNUAl DlJOGET ~---~--------~--....-
-----------------cnYOF PALOALiO ------~-----------
ACQU IS IT I 011 Atm CONSTRUCT I Oll
EXPENDITURE SUMMARY
Employee Services
Professional Services
Technical Services
Supplies
Materials
Equipment Purchase & Rent
General Expense
Faci I !ties Acquisition
Total Exptand l tu res
Servlc.es from Other Departments
TOTAL COSTS
EXPENDITURE ANALYSIS
UT Ill TIES DEPARn1EfiT
Actual
LCf1..6-7I
$ 70~9113
3l
~08
385
65 p J711
2,012
l3S
139,688
___L§.L§.§.L
$t%,35'7
G,\$
Adjust~d
jj_77-78
'100
123,029
2s32S
_52.t:U~-
235,866
_ __},.t.Z..!.L
$2.39158!
Proposed
1978-79
$ }0~3.30
161,720
. 2,405
236~675
_J.1.z.730_
$2~f,40S
Increase
Jpecrease)
$ 22~036
!~520
32, 8~H
80
_j55! 7181
( 809)
2l,Q_l_L
$ 211 82it
Emplofee Services-i7P,.33P. Is rec;o1rmended for 5taffJng this subprogram. This Is an !ncr,ease of $n,OJ6
over the current year and fs due to a reallocation of staff to thts subprogram to perform main and S6rvlc:e
replacements. ·
Technlcal Services-l2a!~O Is recornm-:mded to perform saw cutting for servlc .. e extensions and replacements.
Haterlals-1li!iJ20 Is recommended to provide the following~ $99,930 is for plpesp valves and fittings;
$36J66S 1s for meters and regulato1·sic ~~5~t2~ Is for cement~ sand, gravelt anrJ asphalt.
EqiJipment Purchase & Rent -$2,~05 'Is recommended for purchase of tools and equipment. Major ltel'j\s are
pneumatlc tampcrst gas lndici'tors; and welding equipment,
Senl!ces from Other Departments -~..?'•$730 Is requested from other departments;
for a$pha It and c~ncrete servIces and 500 f\")r 1t1ork by U ght and PD'.1er •
...._ ______________ 1976·79 ANNUAL BUDGET--·-------------_..-
535 •
e
CITY OF PALO ALTO
UTiLITIES DEPARTMENT-GAS FUNO
Last Year Adopted Adjusted Next Year Increase Percent REVeNUE Actual Oudgct Char1qG.s . Sudge't Request {Decrease) f~-~:.-Cust-o-;ner Sales s T.s!l!,932 f 7.99'j ,00() STI , 968 I 36'o) $ 6 o 022 1 6/10 $ 6, 361 ,850 $--33'9,210 5.1)% City Department Sales 317,843 382,000 (Sz,ooo) 300,000 314,470 14,470 ~.(l (les~ Purchase of Gu5) .. (§.J:..! 85 c.~§.?) .tf.)j 2 5 ·222) 487_9,11?.0 Mg~,sao) J.2.J..69' 000) 685.580 (!I. 7)
Net Rev~nue from Sales 61i'7,ll0 61~,000 179,940) 4 ,06Q 1,507,3?.0 -r;-o; 9 • no --222. (;"~
Other Revenue
From City Departments
From Customc:rs _J!ldtQ. 63 t2_75 68,575 104 650 -~6zQL~ 52.6
Total 730,32\1 --m-.s7> ---rl79,940) -536;635 ~ 1,075,335 200 ,lj""
APPLIED TO
Di rectTxP'end i tL1re5 (be lew} 583,617 Si96,1149 46,702 643,151 726,671 83,520 13.0 S~rvices from Other Oepartm~nts 384,198 349,519 26,859 376,378 42'2,543 461 165 !2. 3 Rt:$crvec; Increase (Oecre~~~} !•5,967 23' 85ll (32,7!6) (8,862) 8,862 TrQnsfers to (from):
Bond Retirement Fund 8,516
General F'lJ nd ~_{_~l ,9[~) _ill3,2~7) _IJ!QJ..? 8 5) _{474.-~.Q}2) _4_§3..756 _,2361786 197.6
Total 730,32.0 }!f.' 575 U79,9~0) 536,635 ' l ,Ed 1,910 1,075,335 ~Too.4
EXPENDITURES BY PRCGRAH
Employee Benefits 101,103 83~370 1,568 84,938 9~.909 10,971 12.3
Administration & General 1~9.342 127,919 894 128,813 162t/.j8) 33.670 26.1
Engineering 25,01!7 33,871 I 1 813 35,68~ 391 J 89 3~505 3.8
Resource Conservation 19,875 19,875
Oper~tion & M~lntenance 168,437 150,970 6,880 157 ,sse. f72,540 l4,690 9.3 ·construct ion 139,688 .,33,035 2,031 235,866 236,675 609 .)
Other 'Work
Total sS3_,61i 62~'91'65 13,98~ 643,15i n6.67i 83,520" 1).0
EXPENDITUR£S BY OBJECT
l:mploy~e Services 350,32-4 294,8~5 13,986 308,83l 362,079 53,248 17.2
Professiona1 Services 27,666 42,000 42,000 35,000 (7,000) (16.6)
Tech~ical Services 6,96l 10t242 10,242 1 B, 162 1,920 7].)
Supplies 4,522 6,307 6,307 7,350 I ,043 t6.S
?-later I als :l3.~83 ljl2,1•10 b,OOO 148,1~ 10 \Bs,ose 36,6~8 2~.7
Equipment 21032 2,)58 2,368 2,517 149 6.3
General Expensa_& Insurance 98,629 il9,27~ 69,275 nt;;,5os ~7.:l30 68.2
Contract Construction Z9 1002: 2~xZl6 5S 1 Zl8 $-~ $-!§S,ill) l3.oi· Total $'-58.~ ,617 ~-596,449 $·-· '}6t70! ,-·n-3, 151 'f 3.5~0
...__ ___ ...,.-..._..:.......-------1978·79 ANNUAL DUDGET-
536
-----------------CITY OF PALO AlTO---·------------
UH L l Tl E~ 0 EP AIHHEUT
SEWER
1978-79 PROGRJ\H Ati..Q._SERVICE .hEVg'-:_-19713~79 revenue ts projected to be i~..?J..z..660. Thts is an tncreasc of
$71,685 over the current year estimate. Approxlmatcly 10 bl Jl !on gallons of sewage wl 11 be treated rn 1978-79
compar·ed to approximately 9.3 billion for· this year, For 1978-79 operiltlona1 activities will remain essentially
the s.:1rne. $10 million ln construction Improvements are recommended at the Water Quality Control Pl~nt.
Additionally, Increased ~fforts villi be mad£~ to reduce naturai gas consumption t~t Water Quality Control Plant.
Revenues were projected assuming no rate Increase. However, the Sewer financial structure will be reviewed
during the 1978-79 budget he<Jrlngs and o rate Increase may possibly ue recommended.
REVENUES ~D PURCH.L\SES SUBP~~~AM
PURPOSE/GOAL-To project SfMil9" volumes for each jurl::HHcation using the Regional Hater Quality Control
~~that a fair allocation of c0ats can be d!strlb~ltfJd to each agency.
DESCRIPTION ~ The Revenues and Purchases subr rogrnm t s res pons i b 1 e for assessIng and~ project l ng on a yeai·l Y basis
th~--sew~gt: volume treated. Any differences betw,:len actual ilnd projected are reconciled after a11 data arc
compiled at the end of the flscat year. The lnformntio·~i ls then used· to b! ll participating agencies. and to
establ i5h a rate structure for Palo Alto customers.
For 1978-79, total revenue ls est!m~ted at j2e7B)t66§.: This Js c:r·~ Increase of $71~685 over the current year 1 s
estimate. Transfer to the General Fund is estimated to be $112,703 ~n 1973-79.
O!lJECTIVES
1. To estimate the vo1ume of sewage to be treated hy ea~h jurtsdlcar..lon and bill proportional iy.
2. To project the revenue generated by Palo Alto users withIn 5%.
3. To project the revenue from partners and other contracting ager·.ctes within 5%.
'
'--------· ---~--------_, 1978-79 ANNUAL BUDGET-~·-----------~-.,._;... __ ..-_/
551 • • ~·~ .............................. ~ .. --~ ................................................ .
• •
f
r
-------·CITY OF PALO ALTO-----------~---
UTIL1Tt£S DEPARTME~T
.I I
I
j
sn/ER
AO~.i!J.Ui!:.MI_I ON ~!i_~GEtJERAL SUBPROGRAM
PURPOSE/GOAL-To provide direction~ planning. and support for tha sewer utt1tty; assure Its efficient and
reliable operation, emu develop the fnformatron re'llllred to the Utility by the Director of UtJHttes& City
Manager, City Council, and the appropriate County, regional, State and Federal age.ncles.
DESC~:,IPT!O~!-The ArJm!nlstratlon and Gt~neral sLJbprogr~m Is responsible for provldlng the ga11eral support
s~rvkes to the Seh·er Ulility, Including budget and quarterly report preparation~ employee developme~t,
preparation and presentation of staff reports to the City Councl! and City representation to various waste. water
ugencies. M~jo1· accompl !shments during the current year included the creation nf Employ6e Development Program.
the approval of the next stage of treatment by Palo Alto and participating agencies, and an excelle11t bld of
$10.0 million for the construction of Improvements at the WQCP.
$55,464 h: recommended for 1978-79. This Is a decrease $(5,096) from the current year. Plans for 1978-'79
fncTUde' efforts to revise Se\'ler "~harges to comply with requirements of the Envlronmenul Protection Agency and
Implementation of the Employee Development Program.
OBJECTIVES
T. To fad ll tate the day-to-day ope rat ron of the Sewer Ut II ity 1 s act f viti es.
2. To Implement the approv~d Employee Development Ptan.
3. To perform a cost·ofuservlce study In !978-79.
4. To revise the Sewer Utt11ty 1 5 rate structure as re1ulred by the £nvlronmental Protection Agency.
~-------------197a~~~L~n-------------~
538
• - . • . ' • d ~ '.· . •• . '. ~ 1 ', • : • • •• ~ ·, •••• •• .... • ~ -
l
I
f
------CITY Of PALO t1LTO ________ ...;,_ _______ _
ADIIIt!ISTRATlOH AHD GEiiERAl
PERFOiU-iA~ICE HEASURES
Cor;;pletion date of cost vf sl.'lrvke stud'/
l1npicr~ent:ntion of nr;~i'i rate structure
UTILITirS DEPARTMENT
SE\/ER
Actual
_12. ~'.:12.
Actual
1975-76
Actual
1976-77
Target
J:J.]7-7B
. .?..~RVICE LEVEL CHf.JiGF: ~ /1 decrease $(5,096} Is reco.'OOlcnded for 1978-79. The chMge results from modest
Target
.!.2?~:}9
1/79
7/1/79
decreases fn technical servlcest supp1 les~ n1aterlals, anJ general expense. The decrease will have no Impact
on ser'/!'ce ievel. The service level for 197U-79 vdll b~ the s~me as that for 1977-78.
"'--·---------------1978-79 ANNUAL DUDGET ---~----------,.,. • • 539
L_ _____________________________________________________________________________________________________________ __.
• •
~-------------·--CITY OF PALO ALTO-------------------.....
.~OM HU STRATI Oil MID GEIIERAL
~ SUKPJ\RY __
Employee Services
Technical Services
Supplies
Materials
Equipment Purchase 6 Rent
General Expense
Total E~pendltures
Services fro,'ll Other Cepartm~nts
TOTAL COSTS
EXPEIID I TURE MiALYS IS
UT{LIT!ES DEfARTHE.tiT
Actoal
1976~77
$ 114 ~ ~00
161
2,588
6ZL.1
~9
. _2£1308
68, 130
.J~
$260 '~.9~
SEWER
Adjusted
l.977..:.ZL
$ 32,41f2
7,380
It,\ 87
689
106
]C 75t -·'1' '
60~560
195 B'~Q -~~
$256,399
Proposed
~978·79
$ 32,623.
lJ ~ 157
3,690
76
230
~~111, 688
55t464
~
$259,468
· Employe-e-se'rv!m-=-1&,9~11s recomnendet.l for st"lfflng this subprogram.
Technical Services -$11,157 Is rec:01m1ended for tratn.!r;g.
Supplies -$3,6SO Is recoor11ended for ·purchase of offfce supplies and minor. tooh.
Equlpmen~ Purchase & Rent -:: $23.Q. Is ;:·ecosrroended for rental of. office equipment. ,
l.ncrea~e
_{De~.r,easet
$ 181
(3,223)
( 497)
( 613)
124
_Jl.~6!L
cs ~096)
8 l6t; -·--..lo: ... -'••...-'4/> •• ,
$ 3~069
General Expe-nse-$14,688 ts recorrrnended to provide the fcllCAt~lng; $l2f500 for Hablllty Insurance~ $1.500·
for t:rav~l and 1~~eetfngs; $500 for Cfty me~C!r5hlps; $168 for property t~xe:s and rent'S.
Services from Other Departments-$20~£004 Is requested from other departments primarily for admlnJ~trative
services provided to this subprogrdm from General Fund departments and Ltght ard P~tcr •
......__--------------1978·79 ANNUAl BUDGET-------~.---
910
/------------------CITY OF PALO AlTO-·
'
( UTILITIES DE?ARTHENT
SH/F.R
E!lG !llEER ltlG SUOPROGRAH
PURPOSE/GOAL-To provl:.le en£)1nl':erloq des!l)ns i:lnd st<mdards to ensure the safe, re·~lable, economtcal and
S'a'fiTtary-cOTlectlon, treatment ana Jf~posal of ll<juid 1·/Jstes to meet present and future need5 wlthln the
Palo Alto service area,
_DESCRIPTION~· The Ennin~e1 !r.g subproorarn ts re:,ponslble for providing all the engineering services associated
with forecasting, planning, and rl~sJgn[ng a reliable and economical sewage collection and disposal system
including plans for construct~on of r1el·l and replacef!'ent sw!'lcr malnsj service orders from neVI customers for
s:!>·;er laterals; design, plannln9, .:~nd technfcai assistance re\1uired to complete the Capital lr11provement
~'rograrn; and ITr .. magement of GUr industrial waste control program.
't%!)8? !.s re~";onYllended for the 197!3-79 fiscal year. This ls a decrease $(1,398) from the current year. for
l97b-79, Increased emphasis wl ll be placed on reducing natural gas consumption at the WQCP.
OBJELTIVES
T. To assure thilt se1·Jer sc:vke orders for nehl customers ilre processed ·,.tfthln t\'JO working days from receipt
of fees.
2. To evaluate customar 1 s tec:hnlca! protderns C'lnd refer to the prop6-r operating diviston or advfse customer
as to solution.
3. To develop the Cap f ta I !mprovement Program.
4. To provide design, piannfng, and technical assistance required to a':tsure ~omp.Jetfon of all comnltted capital
projects vn tlme and within 7% of hudget aHQ(:.itlon.
5. ProvIde for In-house Inspect I on of r ncius trial plar.ts and mon HorJ ng af I ndustrt a 1 d hcharges to ensure
compliance with discharge requirements and to provide for treatment of septic· tank wastes at a reasonable
cost.
6. To complete by January J. ~~?9 z:. study of the adequacv of the Ctty~s sevter collection system Jn order to
Identify system loadfngs and capacities.
--------------l~8~9ANNMB~a----------------~
911 • •
• •
_.----------------CtTYOF PALO AlTO-------------
UT Ill TIES DEPARTHEUT
Service connection fees
Gallons of septic tank wastes treated
Number of system customers
Industrial w~ste-#of facll ltles Inspected
Number of discharges sampled -Industrial waste
%of completed projects exceeding budget
a l'l cca t I on by more than 1%
Completion date of sewer collection system study
lndustrlc:d \--U!ste -il of vlolatio11s detected
Industrial waste-#of correction!:> accomplished
SE\JER
Actual
19z..4~7i
9,210
19,576
96
'210
2G
7
1\ctual
1_975~76
5l589
20 '3'79
20
232
Actual Target
197J:JZ 1977-:]8
17,056 t i '000
}I l 06 J 7.95 1 '100 ~000
20,327 20,400
96 96
157 360
0% oz
12
9
Target
.illB-(i
~1~000
i~lOO,OOO
zo.soo
96
360
0%
1/79
SERVtCE LEVEl CHANGE ~ f, .decrease $(L398} Is rcco~nded for 1978-:-79. The emphasis on iadustrlal waste lroni'
·torf;:;'gCO'ntrolhas~bet:n reduced because of generally nood performance, and It has been found that Influent I$
meeting alI standards except for chroml u1n. EfforB to utl} he our industrial waste treatment facl1 f ty have
been reduced. It is uncertain as to whether a flrrn market exists a11d whether the Clty, whose focus rs on
se\11age treatment, can develop the ex?f,!rtls~ ne<:essary to make this specialized program work.
~-------------1~8-WAN~~ET---------------~
912
• " • • . • 0 -~ . • • " • ~ •••.• •• ' • • • • ~· • : • . • • • • . • • ·.-•• 0"'
-------CITY OF PALO ALTO---------------:----
UTILITIES DEPARTHEIIT
EtlGINEERING SU!lPROGRAt1
EXPENDITURE SUMMARY
Employee Serv!ces
Professional Services
Technical Services
Supplies
Equipment Purchase f~ Rent
Gen.;>ral Expense
Total Expenditures
EXPENDITURE ANALYSIS
Actu<:~l
1976"77..
Sl9, ns
1;925
107
358
66
$:21 ~634
SEllER
.O,djusted Proposed
1 ~n~ 78_ ~~978~ 7j __
$30,235 $-.. 'l ( P'7
,1 l ' \~ ..1 /
I, 000 1,000
i,' 150 3' l 00 t,oo 300
_ _!..!. ooo. _l,30q_
$37,?85 $36,387
Employee Services-·$30,687 Is re:orr.men.Jed for stafflnq this subprogrw..
Increase
(Decr€ase)
$ l-1!)2
(I ~050)
{ l 00)
,_(_zoo).
~ ( l --<'8) ' I))
Professional Services -$l~..ooo. Is r~ccmnended for mlsr.eilaneous consultation on various se\,,'er proble1~s.
Technical Services-$3,100 Is reccmnerided to pn.wide the fonowlng: $2,000 fot· computer services, $900
for· instruction .and traTnTrig, and $200 for adver tl sIng.
Supplies-)_?1)0 Lo; recommended for books and publications.
General Expense -$J t 300 Is reccmnerided for trave 1 and meetings and membersh l ps.
~------------1978 .. 79 ANNUAl Bll>GET ~------------_.5ll3
e •
l
l
~-----------·--------------------------~--~~----------------------------• •
---------------·--CITYOFPALOAlTO-·----·--------
ur t LIT I ES DEPt\RTriEUT
SEWER
PURPOSE/GOAL-To provide treatment and disposal of residential and lndustrl.al waste In an environmentally
wund manner. To Inspect and monitor Industrial dischi.lrges Into the system. To operat~ the Santa Clara Valley
Water Districts water reclamation plant in a manner to provide tt1e quantity and quality of water required by
the District for well InJection and by the City of Palo f\lto.
DeSCRIPTION-The Treatment and Disposal Operations and Maintenance subpro~ram Is responsible for the treat
ment and dispo!;al of domestic and Jndustr!nl \-.Jastt'!s gener~teJ within the service area of the Palo Alto Regionnl
i·/ater Quality Control Plant. It also provlcles for the monitoring of Industrial v;aste disc.:harges 1·/ithln the
service area. Additionally, thls subprogram provide~ for the operat!on of the four mill !on gallon per day
water reclamation ~lant and Lhe laboratory control of the wastewater trcatmen: p'~nt~ the water reclamation
plant, and the Clty 1 s potable water supply.
$1,006,215 is recommerided for 1978-79 flsca~ year. Th!s !sa dec~case $(99,719) from ~he current year. ln·
1978-7§":-Plant operations \·dll have to be closely coordinated 't·llth the construction of advanced \va~te treat
ment facilities worth ten million dol1ar5. These units will provide fof" biological fllter!ng, nitrtflcaticn,
:and more complete chlorination of the pt~n~'s effluent. Upon completion of these Improvements, the qual lty
of the plant 1 $ discharge 1 .. 0 the Bay will match the quality of water currently produced for lrrlga'don by the
~ater reclamation pla~t.
OBJECTIVES r:-ro-operate and mafntafn the Regloncd ~later Qual lty Control Plant to provlrJe one hundred (lOO) percent
re ll.:lb Ill ty.
2. To meet all prescribed discharge standards which are wlthln plant capabilities as measured by design
crttcrla.
3, To maintain the confidence and support of our partner agencies ii'!. tl\e operation and administration of the
Regional Water Quality Control Plant.
4. To educate the public sector (client) relatlv~ to the programs tn water qualfty control.
,_,_ ____ ·---..-------1970 .. 79 ANNUAL OUDGH -----·----------
. . ........ -· ··' ,',.· ... .
-----~------------CtTY OF PALO ALTO----------------...__
UTILITIES OEPARTHE~T
SEWER
5. To provide accurilte rooterlng of Los Altos and Hountarn View fl{~'tiS into the jofnt system fer blillt~g
purposes.
6. To provide nfn~ty-Ove {95) p12rc:ent reliability of metering equipment.
]. To maintain accuracy oF metl.'lrlng equipment within acceptable standilrds as measured by desrgn criteria,
8. To maintain laboratc.ry cer-tiflc13tion by State lle~i~h Department.
9. To reduce e~ectr!cal consumption per mill lon gallons of waste trePted by 5% relative to 1976-77.
lO. To reduce gas consumption per ml~l lon gal tons of waste treated by 15% relative to 1976-77.
11. To reduce the \'J.ater qllallt'l control lost time frequency rate (numb~r t.Jf lost~t!me 3njudcs X l,OOO,OOO
divided by total employee hours W()rked) to 5% bDlow the. National Safety Councll 1 s average (41.9) for
municipal employee~•~ or S% bel().\r the City's pnwlous year average, whichever h; ~oss.
~-----------1976..,79 ANNUAl BUDGET-----------
• •
TREAn1ENT At~O DiSPOSAL OPERAH ONS
AND MAINTENANCE
PERFORMANCE MEASURES
Sewage Treated (mill lon gal Ions)
Hours per year plant inoperable
•
Number of times plant violated discharge
standards It was designed to meet
Electrical consumption 10,000 kwh
Natural gas consumptlont 1000 therms
Plant person hours worked
Cos~ per mil lion gallons treated
%of time plant inoperable
% of times plant was In vtolat!on of
discharge standards
Electrical consumption 10,000 kw per
million gallons treated
Natural gas consumptlont tnerms per
million gallons treated
Lost time frequency rate
Cost of treatment as a %of previous yea~
% oper6ble t!me compared to pre~lous year$
% of time plant meets requirements
Electrical consumption per million gal Ions
treated as a % of previous years
Natural gas consumption per million
gal Ions treated as a % of prevrous year
Lost tIme frequency rate as a % of l &s·t year
• C HY OF PALO AlTO
UTI L IllES OEPART.ME~H
SE\JER
Actual Actual J 974~ 75 1975-76
9,860 1 0. l 88
0 0
0 0
} 3, 160 12,560
1,1102 1, 426
113 ! 39 oz 0%
0% 0%
L29 L34
ISO 140
; 18%
100%
99%
104%
93%
~
Actual Target Target J
~1.§;77 illl:l.§. J_978·)9 1
B ,11!8 l0 1 hlO lOt4IO
0 0 0
l 0 0
12, 140 11 )530 11,5.30
1,330 l ~ 264 1 ) 074
60,283 65!770 65,770
144 154 l6J
0% 0% 0~
o. 5% 0% 0%
L29 l. II Lll
14! 12J 130
33.2 39.8 33.6
104% . 107% 106%
100% . 100% 100%
99.5% 100% 100%
96% 86t 100%
101% 86% 85%
95%: 95%
SERVICE LEVEL CHANGE-A decrease $(99~'719) Is rcconrnendod for 1970·79. The decrease Is caused prlmariJy
b"Yreduced rP.quTremMts for mated a h and supp 11 es f n 1978-]9. Contf nued efforts ,,If H be made to reduce
consumption of ele:ctrlcal 1)0\</et· and natur.:1l gas. Sever.u! methods are ~urrP.r~,tJy belng studied for reducing
the quantity of natural gas reqwl red for the: combus:.tJon of i1udge retr10ved tty the plant's treatment pro
cesses. These lnvolve more efflctent dryJng of the s1uuge before combustton and the use of so.rne residual
greases and oils to a:d combustion.
·--·------------1976·79 ANNUAl BUDGET
------~-----~~---CITY OF PALO ALTO--~-------------
UTILITIES DEPARTMENT
SEWER
Hethods of pawar consumptIon bel ng cons! de red are r mproved programml ng of the plant's Inn uent: pump f ng sys tern
anJ the tmprovemen t of p 1 ant poo.·1er fat: tor by the adcllt ion of cApac I tars.
No change in service 1eve1 Is projected for fiscal 1978-79. It ls antlclpnted that the production of reclaimed
v1astewater Hill be Increased In l97fim79 a5 the Valley Water Dlstrlct5' rectal~d \'later distribution system Is
completed.
------·---------------1976-79 ANNUAL DUDGET -------------~
9-t7 • •
: : • /
0
'. ' • • , ' , ~ •
0
0 •
0
0 0
• • , •: 0
0 ~ '~' ," 0 • ' • '•
0
• ,
0
r • 0 0 ,. I ~ ~ 0 ,
0
• ', , ~ • 0
0 0
0 i ,
0
0 0 0
~ • .. ' •
0
, 1 ~
I:
r 1
i
!
•
----~-~--~---~---CITY OF PALO ALTO ________ ;...__ ______ __
TREATMENT & DISPOSAL
OPERATIONS & ~!AIUTf.NANC£
EXPENDITURE SUMMARY
Employee Service-s
Professional Servic~s
Technical Services
StJpplies
tlaterials
Equipment Purchase c; 1ten t
Genera 1 Ex pens~
Total Expenditures
Service3 fran Other Departments
Total Costs
EXPENDITURE ANALYSIS
UTILITIES DEPARTMENT
SEWER
Actual Ad.fust~d
J.2l6~z.z. l.2}7~Z!_
$ 393 j 873 ~· 1!7/1 1769
6,J15 10,500
35~020 41 ~ 500
181 '263 440,812.
!57 ,261~ !10,090
9,54.3 27,000
3 611.3 __ w..;::_ l. 265
788 t 120 1' 105,936
iOOzS8.~ 418,626
$1.188~ 706 $ J ) 5211, 562
Proposed Increase
1978~79 (Decrease)
$ /~90~517 $ 15,748
61800 ( 3,'700)
48,800 7 '300'
3719000 (69,812)
73, !)00 (36. 590)
10,000 {17:000)
-5J_f)0 lf 3"; _,_;;_ .. _,
l '006, 217 (99, 719)
~·97! 767 .~14L
$1 ,503)98!1 $(20,578)
fmp 1 oy~e Serv l ces -:.-.$1!~0, 517 h .recoovnencted
hirL1g of a Utility Instrument: Technician.
from partners and participating agencies.
for staffinn this subprogram. The increase Is to provide for the
This posttlon will be financed approximately 35% by the Clty and 65%
Professional ,Services-$6,800 Is ret:anmended to provide the fqllowing: $~,2QO.for operational <;onsultlng
servicesj $800 for project engineering; . $2,500 for an annua' audit of treatment ·plant accounts to satisfy
requirements of our.partners~ $2,000 to canputerlz:e t:he Sewer Plant Preventive Maintenance program emu spare
parts inventory; $300 for instruction In Incinerator operation and blower maintenance.
Technical Services-$48y800 Is recommended to provide the f01l.O\'IIng: $1,000 for bid advertisements; $1,000
for instruction in plant operation and maintenance, $6,000 for operation of the computerized monthly report;
$1,800 f.or outside lab testsj $35,000 for maintenance services on operating equipment; $2,000 for fact llties
maintenance; $2~000 .for m~sce_llaneous technlcai servlc~.s.
1978 .. 79 ANNUAL OUDGET -,-----------~~~~~548-----'--~j
I
I
-------------------CiTY OF PALO ALTO----~~---------,
UTtLITIES OEPAnTHENT
SHIEH
Supplies -$.37.L..Q20 Is recanmended to provld0. the following: $355,000 for chlorine~ sulphur dtoxlde, polymers~
and other che;nicals; $8,00(1 for minor tools; $8,000 for statiQnery~ office ~;uppliess medical suppl fe.s, and
miscellaneous operating suppl les.
l1aterials-$73,,~.QQ is 1·ec:or1111endecl to prov1ot\ tll0. followir•~l: $3,000 for ml~;cellaneous construction 111aterials;
$11,000 for mhcelfar~eous pipeline repair; $23,000 for electrical rrwterlalsj $35,000 for meters, transformers,
pumps, nnd reguhtor~;j $8,500 for miscellaneous materiah.
f.ql.,.dpment Purchilse & Rent~ $10 1.QQQ. Is recommended to provide the followln!]: $6,000 for tools and ~1ork equlp-
n'ent; $11,000 for rental of tools and mlsceilaneous equipment.
General Expense -1:?..1..~?. ts recorr~11ended to provide the follovdno: $2~000 for transport<lt!on and drayage of
large components; $1,500 for tnwel and meetings; $1 1 350 for emergency meals; $i50 for City 111embershlp.s, utl ..
l !ty charges.
Services from Other Departments -ll~7:767 Is requested from other departments. $4jl000 Is for ground!l main-
tenance from Publ lc Works; $~93~767 ls for electr1c~ natural gas, and water cost5.
~---·----1970·79 ANNUAL OUDGET '·'---------------• • 5119
• • r---------··-.. -· -----------N-~---ctrvoF rAto ALTo-----------------
/ UT ll f TIES OE:?ARTHEt&T
SHIER
HITERFIJtiD AtJD OUTS !OF.: SUBPROGRAM
-·rv -----.."_,'""" r-.,
PURP.Qg:/GDAL ~ To prov! de for the maIn tenar,ce of the Los A 1tos I ill~ s se\'ler sy-s tern.
DESCRIPTION w The interfund and Outside subprogram ls responsible for contracting \..-fth the Town of los Altos
1TTT'i5t0-marntaln Its sewer co11ectton system. An allocation of .03 person years Is recommended for this
effort.
OBJECTfVES r:-·ro provide for the mafntenanc6 of ~he Los Altos llllls sewage col ~action system.
I NTERFqr!D £, OUTS i OE
EXPENDitURE SUMHARY
E'mplcyee Serv I ce.s
Total f.xpend I tu res
Services from Other Departments
Tot a A Costs
tXPENOITURE /~ALYSIS
$
Actual
1976~77
709
709
J()! 125
$30,83lt
Adju!:ted
12.7.7-za
$ 595
595
29?&811
$30,473
Proposed
1~78--12_
$ 798
798
l.L.11J3
$32,211
tncreas~
{Decrease)
$ 203
203
l 529 .... ~-
$1 '732
Employee Servtees -$798 !!; rec.:mnended to provide staffing for the maintenance of the Los Altos Hills Sewer
System. Palo Alto lspafd $2,400 per year to provfde this service.
Services fran Other Oepartm~.nts-$~2 211 in Service,.-. rs required from the City Controller and Treasurer
Departments for bf111ng customers and providing cu~tomer services.
,----------~-----1978 .. 79 ANNUAL llUOGET ----------------
__..----------------CITYOrPAtOALTO------------------..
UTILtTIES DEPARTMENT
SEHER
COLLECT I Oil SYSTEH OPERt\T IONS MID t\A I UTENAt!CE SUBPROGRAM
~~-_......... ..... ___ _......_______ -· _,. ------
PURP_Q..?F.{f!OAL -To perform t1peraclons, repair, and maintenanc~ ~c;tlvitles on the City's sewage eoliection :system
to en~ure the safe, efffclent 1 ond sanitary collection of domestic and industrial waste water in the ~ala Aito
service area.
DESCR!PTION-The Collection System Operations and Maintenance subprogram Is responsible for the performance
of alT~vitles rerpl!slt~ to thG operation and maintenance of the selvage co!lec:tlon system. These ar.tivitl~s
include pr·eventlve malntenan'e cleaning of mains, clearing main stoppages. repair of mains) personholes, and
laterals, inst~!ictlon and repair of lateral cleanouts, and maintenance of fJe1d equipment used in performlng
these actlvitles. During the current yeart 325,400 feet of main, approximately one-third of the system~ ts
scheduled to be cleaned.
~·91 ,343 ls recommended for 1978-79 fts~;.al year. Th!~ ls a decrease $(2,5:1!6) from the current fiscal year.
/\ctlv1ties In this subprogram 1·1lll continue ln 1978··79 virtually unchanged from the currert fiscal year.
OBJECTIVES
T:-TO'perform preventive mal:"~tenanc:e cleaning of seHer matns to minimize reduction of system capacity and main
stoppages.
2. To rep 1 ace a 1 I o hl~ .style traps wIth c l eanou t s • as stoppages are reported~ to a! i 011 c 1 ean r ng and prevent J va
maintenance cleaning of the Clty 1 s latera~s.
3. To maintain the sewer system In a cost~effective manner to provide 58:'/&r service to the CJty 1 s customers at
a reasonable rate.
4. To ~~lntain a lost-time frequency rate th~t Is 5% bola~ the National Safety Councf1 1 s average for comparab•c
operations .
...._ ____ ._------·---1978p79 ANf·!UAl BLOOL----------------'
551
(----~---------~-CHV OF P1tlOAlTO
UTil~TIES DEPARTM[HT
SEllER I COLLECTJOH SYSTEM OPER..l\TIOIIS AUCI
I nAtHTEIIANCE
t: _PE_Rf_O_R_tiA_~_I_C E Jl EA S~l_,f;;.,;~E;;:.:$;;......_. ___ _
Feet of system mains cleaned
%of system mains cleaned
Feet of main eleanrid per person hour
Cost per customer
Cost per 100 feet cf m~in
Average number of maln stoppages per month
Lost-time frequency rate
Actual
.!.2lt.75
37l!,l30
38%
150
$1!.02
$?.59
8
Actual
J~zs~ 76
272 '543
28%
165
$4.56
$8,50
6
•
Actual
1~76:77
341 '172
35%
158
$4.92
$9.25
6
31-. 45
Target .. Target
121.7-78 ~78-79
325,~00 326t650
33% 33%
t6o 160
$5.?.1 $5.06
$9.80 $9 z,,
6 6
30.51 30.51
SERVICE LEVEL CHANGE -An Increase of $9i ,3113 Is reconmended for 1978-79. Thh ts a decrease $(2,5~6) from
the-current ye.J7.-Cost of supplies Is $3,525 less than requested for the 1977-78 fiscal year. This ts caused
by rech~ctlcm tn che,ntcals to control root Jntrus!on. !\ll other categories of expenditures remain vfrtuaily
unchanged. No significant changes tn service are anticipated for 1970~79.
------------------)978 .. 79 ANNUAl BUDGET------~----·--~---'
·. 552
' ' . . . "'' . ' ·.. . . . . . . . . ~ . . . .· -~ .... --. ...... ·. . ..... . . ,_ . . . ' ~ . . . ~ . . -~ . ' : ~ .. ''. . . : ~ .. -. . . .., . ~. ·~ ..
..----~--------------CITY OF flAtOAUO ---------------~
UTI Ll T 1 ES OE:PARTMEUT "\
\ SE\f~R
COLLECT! 0!~ SYSTH1 OPE RAT! Oi~S
& ti/1, I NTENANC F.
EXPENDITURE SUMMARY
Employee Services
Technical Servjces
Supp1 ies
i-i,Jter i a l s
General Expense
Tctal Expenditures
Services frc-m Other Departments
Total Costs
EXPENDITURE A~ALYSIS
Actual
1976-7'1
$79,1.1 55:
1,06~
! ,Oil!
6' 7.70
') ,_ ---
87,806
-') 1'·8 __.!:...! ..::..:.:._
$90t 154
'"diusted
l9l7-78_
$77,589
_300
7.925
8,000
'.75 ----
93,889
l 1 800_
$95,689
Proposed
J278-72__
$78,668
200
4, !100
8,000
75 ·---
91 ,343
_G._82Q.
$~3 ,!43
EmPloyee Services -$z8.66B_ is recaJ~nended for staffing this subprogram.
Technical Services •· $200 is recm.mm1ded to provide for outslde repair of equipment.
Increase
{Q ~..£!!:..'! s e )
$ 1,079
( }00)
(3 ~ 525)
{2,546}
$(2,546)
Sllpplies-$4t400 is recomn~nded to provide the following: $4,000 for purchase of minor hand tools and supplies
such as high preS$Ure hose fittlogs, sewer rods~ main cleaning brushes, and anti-bacterial soap. $400 !s for
miscellaneous supplies.
Materials -$8,000 ~s rf;;ccmnended to provide the fol lowlna; $6,000 for main, personhole, lateral~ and cleanout
piping matei-iaTs) $900 for barricade and flasher light replacement and repair parts; $500 for backft ll
material; $600 for miscellaneous materials such as personhole sealer, b-atteries, etc.
Services fr001 Other Departments .. $1 1 800 is requested fran other departments. $1,500 for patching sel't'er
maintenance excav~tlons; $300 for water used In sewer main cleaning.
----------·------1978·7',; ANNUAL OUDGET --~
• • 553
------------------~----------~----------------------------------------------------·
•
.-------~---------"-CITVOF f'J:lOAlTO ------------
UTILITIES DEPARTHENT
SHIEH
AC'QilillT_LQ!L.AtiD CQ.!lSTi\UST I GH SUOPROGRAH_
fY~f.OSEf..§.Qt.J:.-To provide the phys!c:;al facilities !'leces:>.:'lry for the safe~ sanrtary~ e~unornlcal~ and environ
mentally conformlng co11ectlon 1. treatrtient~ and disposal system of contaminants from l'tSste-bearlng water
·generated wlth!n the Palo Alto service area.
DESCRIPTION-The Acquisition and Construction subprogram finances ~nd directs the acqufs!t!on and/or construction
of the se\·ler utlllty 1 s physical plant ~lith the exception of federally funded treatr~-ent facllftles. Honey for the
collection system goes for ne~v and replacement m.a!ns and se!'vlce laterills. Money for treatment provides capital
to upgrade existing facilities.
$96,600_ is recommended for the 1978-79 fisc~! year. This Is an Increase of $66 1 009 over_ the current ·rear.
Much of the 19lR--79 activities win relate, to the constr11ctlon of the $10 mlll:on treatment Improvements
approved by Counctl In 1977"78.
OBJECTIVES
1. Tosupervlse the ~reatment phnt coostructlon to a~sure proper a1d timely completion.
2. ·ro Install new matns .and laterals tis the system demands.
3. To replace old mains and laterals on approximately a 100 yesr replacement cycle •
..__-------~----1976 .. 79 ANNUAL lll.DGET -------------------
. . . . ~ ~ ~ . . .; . ' .. ..;. ... . .. . ~ . .. . . ·.. . . . ' . . . . . ., · ... ..:.. ~ . ·.
...-~----------------CITY OF PALOAtTO ---------"---------.
UTI UTI ES OEPARTHEtiT
ACQU t SIT I ON MID COt!STRUCT! Oil
PERFORMANCE MEASURES
Number of laterals Instal led
Cost per service lateral
Acquisition and construction cost as a
%of collection system plant value
Progress on completion of plant by 7-1-79
S£\IEI'\
Actual
1974-7$
28
$268
1.3
Actual
)975-76
20
$245
Actu.al
i976-77
. 26
$225
.2
Ta.rget
197'7-'78
23
$478
Target
l97ft]9
l
80%
.~ERVICE LEVEL CHANGE-An Increase of _$96,600 ts reconv'lended.fur 1'378-79. 'The s!tldQe derlaterlny fai::iHti,es
originally scheduled In the 1S77-78 CIP ha$ been deferred becaus~ of EPA's refusal to fund ~t ~~part of our
!mf;rovements. Construction af the improvements Is the major activity for 1978-79. A comparison of other
acquisition and construction acitlvltles Js provided below.
Project
System extensions
Treatment P!ant Equipment
Fleld nnd Offlce Equipment
WI 11 0\1/ Road
*Paid for by user charges
Adopted
!977-?8
$Tl ,ooO*
16~500
3~065
500
PropOS(!d
19?8~79 rn ,oo·o;s-
a4,ooo (se.-Jaje pump vent t lation system
acc:ounts for $55,000)
--------l9UJ-79 ANNUAl OUDGET --------~------...--
555 •
ACQU IS IT I 01~ & CONSTRUCT I ON
EXPENDITURf SUMMARY
Employee Services
Professional Services
Technical Services
Materials
Equipment Purchase & Rent
Genera J ~:xpense
Fa·ilitlcs Acquisition
Total Expenditures
ServIces f run Other Oepa rtments
Total Costs
EXPENDITURE ANALYSIS
•
Ac tt..lill
. L9l.6.:.Jl.
15,938
..11390
30,591
700
$31,291
Employee se:r:vrces-:.-$!!.,_2.!!2_ h rcccmmended for staffing this subprogram.
•
Professlcna1 Servic(1S ~ $2.000 is recoovnended to design a cool.lng system for the incinerator building. -""'-
Te..:hnica1 Services -'$!_<?_Oh ls recanmended to provide saw cuts for new c.ustaners.
Mater.!als-$28,225 fs rec~JrrM1lended to provfde the follO\-ting: $.'l1,700 for a ne\'1 bsck-up se-dage pump; $3.555
for pipes, valves, and fittings; $3~000 for sand, gravel 1 and a~phalt.
Equipment Purchase & Rent • $26,~00 is recommended to provide the following: $20,000 for a new reptac~~nt
raw se\-Jage·pu!Tip at: the o1d pumping sTation; $4,000 for a waste~"'~Her meter; $2fltOO for field and offke
equipment.
Fl!cOlties Acquisition~ $34,200 I~ rec001!ilended to provide the following: $32,200 for the lnclnera.tor
t~ulldlng coolfng system} "$276"50. for a l.aalrca~e to the outfall box.
s-~-r_v_ic_e_s_f_. r_om_O_t_h_e_r_O_e_p·a--rt_m_e_o-ts~ .... -_,$_8_0_0_i_s_re::::t.:: f~~N=~ ::Tk_s_f_o_r-as_p_h.,....a_l_t_wo_r_k_. __________ _/
5%
--------------C;TVOFPALOAi.TO ---------------. ( -tiO'TES -\
1
I
• •
• •
( C lTV OF r!~LO ~~LTO
UTI U'TI ES OE?ARTMENT-SEWER fUIIO
LaH Ye~r Adopted Adjusted Ne:.:t Yt.ar Increase Percl'lnt
REVENUE A-:.tual _!udget . Ch.:?inQC$ Bujqet; Re1hllest (Decrease) ft~.!l£~-~ Customer Service $ !,3n,843 $ 1 ,£i59,600
$ ___ ..... _
$l.I{S§':Wo $-1-; ·9o,ooo '$ 30,~00 l. 1~
City Department Service ),374 6,~00 6,400 6,400
Other Revenue :!7,360 20,400 20,400 26,200 5,SC10 28.4
Contracting Agencies 977 f6 ~ .J.J.n..2, sa 3_ _,L.bZ5r5~1 _h26t,~u ~ss ~S,
Yot~d 'T,'39"b·: 2 3'8 2,711,9S3 2, 711,9 3 2,783, I , 'B5 2.b
APPl!EO TO
~irect Expenditures {below) 1,200,S09 I ,516,564 47,485 1,564,049 1,528,8~3 (35 '206) (Z.3)
Services from Other Departm~nts 629~837 664,642 07.5.93) 6117,049 736,084 89,035 13.8
Reserves lncreage (Decrease) 303,268 106,052 (29f8:12) 76, !60 11:2 '703 )6,543 t1B. () I . 'Tran!>fcrs to (from):
Bond Retirement Fund 358,:?62 424,7ZS 42~.725 406,038 (18,687) (11.4)
Special Revenue funds (3 ,9~Z)
General Fund (91 696)
Total 2.19~ 238" .. 2,711:9"83 2,71:,983 2,783,66cf 71:635 -~-6
EXPENDITURES BY PROGRAM
Employee Benefits :na, 153 232,971 I~ 722 234,6~J 2~2,036 7,343 3.1
Administration t General 68, l49 58,733 1,827 60~560 55.~64 (5,096} (8 .IJ)
Engine-ering 21,634 36,011 \ '774 371785 36,387 0 .398) (3. 7)
Collection Sy$tem 87~806 89,719 4,170 93,889 91,343 (2,546) (2.7)
Treatment S Disposal 788) 120 J,oeJ,i7o 24.766 l,l05,936 l,006,215 (9~.721) (~.0}
Con!> t ru' t i or. 15,938 30,365 226 30,591 96,600 661009 215.7
Other Work _LQ.i 595 -~, 2~.2. 798 203 iH fotai 1,200,509 ... l".S29,S6lf '34:485' l,S61{,M9 -r,s2s,a~3 T3f.'2B6) )
~XPENOIT~RES BY OHJECT
Employee Sarvlces 759~912 819,694 34,4\35 854.\79 873,572 ~S.3$) 3.0
rrofe~slonal Stirvlce~ 6,715 J,OOO 8,500 tlt500 10,600 (900) (7.8)
Tethn!eal Servl~es 38,970 5~.3)0 53~330 56,g57 3,627 6.8
Supplies t8lt,99J 461 .• 824 (8,500) '+53~324 379,390 (73,934) (16. j)
Material~ 169,561 l\3,9~9 12,000 US,9t.9 109,831 (16,tl8) 02..8)
fqutpment Expense l4,l28 li5,67l l t 000 ,.6,671 36,630 (lO,Oltl) {21. 2)
General Expe~$e ~ Insurance 2.4,063 19,096 19,096 21,663 2,567 l3. It
Special Expense
3~.200 Contract ConstruGtlon 1,969 141200,
Tctal $T,'IOO ~ 509 $1,st6,s61i $ li1,48s $'1:5~~.049 $ I szB".843 $05:156} '12.1)\
~--------------1978-79 AN~.~UAl BUDGET---------------
558
(-··--~-----~------CITY OF PAI..OALTO ---------------
UTILITIES OEPARTHEUT
WATER -GAS -SEWER
~
AUTHOR I ZE_D £:9_5_1 T I QtlS
ActlJaJ
].276-?1.
Chief Engineer W"G-S Utility 1.
Superlntend~nt, Operation-
Construction W-G-S 1.
Superintendent, Water Quality
Contro1 1,
Suporvlsor, Utility Projects 2.
Assistant W-G-S Plant
Superlntendent
Supervisor, W-G-S 2.
Supervisor, Water Quality
Operations 1.
S~pervisorr Water
Transmission 1.
Supervisor, Shop f. field
Services W-G-S
General Clerk A 1.
General Clerk B 2.
Uti 11 ty Ptant Accoufltant
Secretary 1.
Program AsJi~tant
Utilities Installation Techn~cJan 1.
Design Technician W-G-S l.
Assistant Engineer 1.
Associate Engineer 2,
Heavy Equipment Operator 4.
Rdte & Sales Analyst
lltllltles.lnstaller/
Repair Person 8.
Utilities Installer/
Rapalr Person-Lead 3.
Utilities lnstailer/
Repair Assistant 2.
U t II I tIes Instal 1 e r I
Repair Helper 1.
•
Adopted
1977-78
1 •
1.
1.
2.
I.
1 • •
1.
1.
2.
1 •
1 •
1.
1.
1.
2.
4.
8.
3.
3.
o.
Changes
I~t£.
Adjusted
-ltz.l.Z:'] ..?~
1...
1.
i.
L
1.
2.
1.
1.
1.
1.
2.
1 •
1.
1 •
1.
1.
2.
" '
8.
),
3.
1976--79 ANNUAL OUDGET --
0.
•
Proposed Increase
_].31~:1i .fQ!!~~se)
L
L
L
1.
L
2.
L
1.
1.
1.
1. (L)
1.
1.
1.
1.
1.
2,
4.
I. 1 •
8.
),
3. _/ o. ---Ya
559
• •
----~--~--------CITY Of: PALO AlTO----~----------
1\UTilOR!ZtO POSITIOI~S
\Ja ter Ne ter Repal r Person
Water Meter Exchange Person
Gas Meter Repair Person
Gas Syst~n Field Repair Per5on
llechan i ca i Unit Repair Person
Utilities Trainee
1~QC Plant Operator
Chemist~ \~QC
Laboratory Technici&np WQC
Senlor Mechanic, WQC
Chief Operator, WQC
Maintenance Mechanic
1/a':er Transmission Operator
Administrative Coordinator
TOTAL REGULAR POSITIONS
TEMPORARY AND OVERTIME
Temporary
Overtime
TOTAL TEMPORARY & OV£RTIHE
·roTAL PE~SOtl YEARS
Actual
1.?76:Z] ..
1 0
1 •
l •
2.
2.
1.
II•.
1 •
2.
1.
6.
2.
2.
72.
.14
2.84
UTILiTIES DEPARTMEUT
~lATER -GAS -SEWER.:
Adopted
JJ77-1§..
l.
L
l.
2.
2.
l.
15.
L
2.
l.
4.
2.
2.
73.
76.41
Changes
To Date
Adjusted
_127-78
t.~
~ .
1.
2.
2.
I •
15.
1.
'l..
1.
4.
2 ..
2.
73.
.25
3. 16
3.41
76.41
Proposed
M_ll'78-7_!!
l •
l •
l .
2.
2,
1.
l5.
i.
2.
I.
4.
2.
2.
1.
74.
1.22
3.01
4.23
78.23
Increase
(DecL.,case}.
J.
I.
~97
1·.!2>
.S2
1.82
---------~------1970·79 ANNUAl DUDGET ------~---------..,
__.,....._.... ____
- C tTY OF PALO AlTO
UTI UTI ES DEPARTt1EHT
WATER -GAS -SEWER
Actual Adopted Changes Adjusted Propos~d I r1c:rease
:'\LLO~_ATJ..Qt:l_ BY (SUB) PROG~! 127J::l.L .L977.:1~ To Date 1977-78 1978-79 J.Q.ec rtJa s!1 --~
W\TtP.:
Administration & General • 93 2.02
~
2,02 l. l ~ { .87)
Engineering • ?t; 1 • ,. ., l. 23 l. 23 l. 18 ( • 05)
Resource Conservation • 54 . 54
Transmissior. Operations
& Maintenance 3.72 3.75 3.75 4,42 .67
!nterfund & Cuts 1 de 3. 10 2.93 ::!.93 1.75 (1.18)
Dis tr i bl!t ion 0~, ,.at ions
& Main tenimce 5.12 5.33 5.33 5. l'l ( • 16)
Acquisition & Construct I on 1.5 2.:w 2.30 1.87 ( . 4.3)
Employe~ Benefits 2.87 L?7 l:.ll. ~.as { .42)
TOTAL lo/.Cl.TER AI..Li\C,~T iON 18.49 20.83 ~0.83 18.93 (I. 90)
G,\S:
Admin{stration & Gener~l .87 .92 .92 .99 .07
Eng i nee r i ng 1. 24 1.39 1.39 I. 41 .02
!t::;>0li'rce Conservation .71 . 71
DistribtJt1on Operations
£, Maintenanc~ 7.35 7.32 7.32 7.62 .30
Acquisition & Construction 3.35 2.92 2.92 4. Jl 1. 19
Employee Benefits 2.40 2. ~l~ 2.24 2.84 .60
TOTAL GAS ALLOCATION J 5. 21 Pt. 79 ilf.79 17.68 2.89
-~------~----1970·79 ANNUAl DUDGET -------·--------
561 • •
, • • • • • • • c • ¥ ' • • • • ' • • .: • • • • ' • • • • ' • • • • • • ~ ~
• •
CITY OF PALO ALTO r--·--
UTILITIES DEPARTMEUT
HATER -GAS -SEWER
I Actual Adopted Changes Adjusted Proposed Increase _8~_LOC.AT I mi~J.2.UB} PROGRN_I_ )__97~:77 1~77-78 To Date _1977-78 ,J12S-79 ~.Q.eye~se) -.~ .. -· .
I
I SE.\ilR:
Ad~1nistration & General 1.85 1.95 1.95 1. 86 (. 09) Engineer i r1g l 0 57 l. 19 1.19 !. 33 , Jls lreatment Operations
& 11uintenance 26, (.)2 26.86 26,86 '1../.48 .. 62 ~nterfunJ [, Outside . 0.1 • 0.1 .03 .04 • 01 Collect ion Orerations
& tlilintenance J,. 61 lj .36 4.36 4 ,lfi .05 Acqu l :-. i t ion & Cons ~ruction .38 . 23 2" .2] .0~ ' ) employee Benef l ts 6.22 .§.Jl 6. 17 6.23 .06
ro·, AL SEWER ALLOCATION l1 1. 2H 110.79 40.79 4 J. 62 .83
TOTAL PERSON YEARS ]!J. 98 76. !ll 76.41 78.2) 1.82 -
EJIPLOYH SERViCF:S $l ';, 117' 2 98 H~52~,9o1 $65 'lt02 $1 ,590J303 $1 , 633 ~ 73 0 $4) 427 ----
AVERAGE COST/PERSON YEAR $ 19,302 $ 19,957 $ 856 $ 20,8!3 $ 20,883 $ 71
·---------1978·79 ANNUAl OUDGET ---------------~
..-------------CITVOFPALOALTO -------·--------....
-IIOTES ...
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• •
------------------CITY OF PALO,~tTO --------------...----. ~
CAPITAL IHPROVE~EHr FUND
The Capital Improvement Fund llJ.S established to f\nanc;;; 9enr::r;)l government capital !mrr-ov~:m<!nts on a pay-as~you-go
basi~L Genera! government cvpltal rrojects a;rc .. financed idth C\lrrent revenue 1n $XCe~:; o~ that required to meet
General Fund operating expenditures and necessary reserves. The Fund nlso provides for street [mprove~ent
projects supported by gasol lr:e taxes <~nd other mi~c()l LHH!O\JS projects Sllpport:ed by revenue from the $ale of bends,
by <Jssessment district, or g\·unts fr1.:;,T, othr:!r aovernr;-:cntnl ,):)<:ncles.
1978~83 C::p ita I Improvement Prog rum
Th,~ Capita1 improvement Pronr;::;rn is,, ccmprchen.;;ive lin.ing and description of plamwd capital fa~liltl~;, Including .. ;
co~'t ·estimates. The faci 1 i ties .:Jnd pr·ojccts rroposed <1re necessar'! to ml~t.~t vnrlous Ci t:y objectives Including
implementation of programs cont<Jine,.! ln the Comprehensiv~ ~)l.:~n. Th~ Caplt<1l l1Trrovcr:1ent Prograrn is upc.hted
onnually to reflect current Olltlot)k and conditions .-mu i~ rcvie\·n~d extensively In draft form by the City Council's
Committee on Finance and f>llblic \!od>~. T~1c first yeu ot tile rro~r.Jm Is lmpleu:enteu by appropriation for the
projects t.:oncainr.:d in the firf>t year of the.: five-year rro{'!rn;n. The 1978-79 Capital Improvement Fund ~ontalns
new appropriations of $2,988,~26 with $763}500 funcled ~y gasol lne tax rev0nues, $231,470 from bond~, ~ssessment
districts and grant~, and $7!3,1156 fro.r, Community Development Block Gront Funds. The b~lance, $1,200~000 will
be funded from the unallocated bul.ancf! of the Capital improvement Fund.
·--------------------------------------------------------------------------------------------------~--------m.~--------_.
C lTV OF r,.1l0 l.l.TO
tA?ITAl P~OJrtTS AtiD SPEf.l!U. ~t\l~m!E ruma
C1pl t4! fin Tu•$trut
~roject rrojec:r.s l ~·;rov~ ..... .:!,, ~
PF.OJfCTS To~el f'o:1d l•m d
Art In Pub II~· f'htci-$~TG;or.v $--To,ooo f
{:fvlc Cent11r Lobby hi;Jrovc~!ll'iU 15,000 15,000
tilcrowavl!l to Foothills lru ~2,0~ 1!2,000
~r~' Facill~l~s Repairs 10,001} lO,OVO
S~ylsnds N3ture ~alk 17 ,ClOO 7{,000
Boranda l~xe lmprov~~nt 56.000 56,000
Clvlt: Cl!nter Energy Har.an~:ment: l},OM H,OOO
I MSC 'arp~nt~r Oust Collector l$,000 15 .00{1 .! Exit De'liC@$ in C!ty rac!lltiG2 25,cw 25,000
Fire St<1tlcn Driveway Repalrs ~.soo ~.500
MSC Garag~ Hoists 20,000 ~o.ooo
Golf Course ~alnten~nca Bulldln~ 51,000 Sl ,ooo
H&ndlc~pped Si~ns 10,000 \0,000
Sand Hill Road landscap$ Plar.1 7,000 7,000
HSC General Repdlrs 15,000 15,000
Park$ Lighting Rf.NlVation ~2,(}00 ~2,000
Park~ Restroom Part! tlous 10,000 10,0•)0
RlcOM!da Park lmpro•,tements 19,000 3~.000
Parks BulldlngG Roof R~p•lrs IO,~n-Q 10,000
Utlll~les Rad!o Sys~e• ]5,000 3S,OOO
Tnu t l'es S1110k-s and Heat V'enh 62,000 62,COO
V1ttr~ns ~ulldlng \07.~7tl \0,000
aleycle RGUtes' Trail$ Systc.a ss,ooo s;,ooo
Bol Park lmprovementj ~~~ ,000
Van POQIIng City Emplay,.l 10,000 10,000
ITT Property Purchase 370,000 .nl.),o..10
t!tw$paper R~((:J:is 15,000 t;.ooo
rarklng L~ts Restt!p~ng 1o.ooo 10,0(,)0
Farks .lrrlgetloo hr.ptov.-nU 50,000 50,0®
til d town P l<mn I ng Study 20',000 20,000
Rent a I Hour. I ng Acquh ~ tiOr. )So.oco
Trails and Pathu so.ooo 50,000
Shuttle. Ius for <lc~h'hy Ce11ten ~ ,OGt! s.ooo
llo<J~ I n9 1\eheb Ill t1 t ron to.ans 2~J.4S'
Senior Ce~nt.er Oe.velopecnt ,o,uoa
rorest f'lraflght1ng True'-~ ~.ooo 60,000
····------------1970 .. 79 ANNUAl OUDGET -----------------• • 565
• •
------------------· ~CITY OF rAtO ALTO~,--------·--·~~~~---~-----(
f%)JfCT$
flr'e Sta~lon sOTir"~:it~r ll!!~tln~
Chdc Center Solar H<.~ter ll'lllt!n!]
Oleyc!~ P~rklo~ FacllltleJ
ECR·Darran Park Saf~ty
Interconnect Tr~ftlc Signala
lltlghborh110d Traffic ~rotectlon
Mts~. Traffic Snfety Project~
Pavement HanRgcmenl System
~~dar Spc~d Enforcement Equipment
Street Pav~m~nt Markings
Sand !Jill lio3d Admlnts~ratlo!l
Signal rushbuttoo Improvement~
Traffic Control Pevlce lrwcnlory
Traffic Sign Improvements
lnterse~:tlc;n Safllty lm))rovemenu
UAPO Improvements
F'IHAriCIIIG
fund Bal1nce~~June 30 1 !.ill' h tl !" ll.t!V
!27B·79 Specl1l Revenue (EstfmJ~ed)
Less Transfers ~~
General Fund l'rogrf!M~
Add Transfer fr~
General fund Surplus
Total A-,alt~tble
Lest Proj~ct E•p~nJ!turtl(~bDVt~
fund Bahi!J.£!• •Jul.~-.1 1...!2l.Q.(r!Ui!!!!¥tlt)
UP !TAL PROJECTS MO SPft 1/>J. 1\El'Ei!tl£ fU!IilS
t~rltal t:in To\:.<·Str>!!tlt
ProJ~t.:t Prllje:o:B h~prcYe':'ent
Tot~! l'ur;u Fur>d $--r,soo $--··2~500 $------
4,000 ~.ooo
10,000 !O,COO
88,000 88,00J
98,000 9B,o~o
25,000 15,001)
20,000 20 ,or.:~
250,000 250,000
10,000 10,000
100,000 100,000
~0,001} ~0,000
2,500 2,500
51)' coo !iO,OCO
10,000 IO,COO
$0,000 ~0,\lOt>
~~Q.t.2QQ, -
~ .,l.Ji 0 , IL2 ~ $,.1!~.~~ $ p ~6J ,iQ2
'oo,ccc 680 tO.OO
610,1}1)1)
( 2.93. S!Xi}
I ,0)0,26%
1 ,6)o,:za~ 1,000,500
(\,21}U~OOO) (7£J,SOO)
$ 350,20~ t 2-\l,Ot:~
rerterwl Revemi'J Funds C.Jnli f>ri)Ctl!d$
Kever, 1.-e ~fty SrDnt~ t ;~pnl iitl
Sh~r!nQ P~v~!Orl1J.f!rot AsH~~ ,--trH s
~ $~~---'$----
--_20,000
$-~=-$_z.u~~ $ ilL,UQ
·0· •Q• ·tl·
uo~coo 802,0® 211,'-70
(lSO,tOO) 06.~\~)
-~-n~ .. ~s' :2]1,470
·0-(11),~5G) (UI ~1170)
$ ~~ $ 12.000 $ ·0-
~----------------1?70-79 i1NNUAL OUDGET --~---
: ' . . ~ . . ... ' ~ ' . .~ '. ~ : .. : ·.. ' ; .. ~· .
.--------·---------CITY OF PALO/llTO -·-
COHPREHEIIS I Vf EMI'LOYIIEtiT AtlD TRAUUNG ACT
(CETA)
Dt::SCRIPTIOU-The Comprehensive Employment and Training Act (CETA) is a federa\ly supported~ locally contro:led.
program to ~rovlde funds for jobs !n publ !c and private non-profit agencies located in 8roas of substantial
unemployment. Congress and the Department of Labor have designated s~nla Clara Count'/ a$ one of these areas.
The City of Palo Alto has been designated aCETA hl·rlng agency and has been anocnted 111 positions through
September, 1978. Howevert lHglslatfon is currently pending In Congress that fs expected to extend CETA through
1978-79 fiscal year.
AUTHORIZED POSITIONS ~lumber Deoartmen t ......_.__...
Analyst Aide 1. Budget and Staff Services
Sulldtng Maintenance Trainee 2.. Budget and Staff Services
Dui1dlng Servfce Assistant l. Budget and Staff Services
Clerk Aide 8 1. Budget and Staff Services
Cownunlcatlon~ Aide 1. Budget und Staff Servlczs
Graphic Artist 1. Budget and Staff Services
Reproduction Trainee 1. Budget and Staff Services
Analyst Aide 1. City Attorney
Clerk Aide B 1. City Clerk
Keypunch Asslst~1t 2. City Controller
Clerk Aide t 3, Personnel
Anal~st Aide 4. Pol Ice
Clerk Aide C 2. Pollcft
Park Maintenance Aide 5. Public Yorks
Street Malntt=nance Aide 1.· P1.1bl Ic Works
Building ln~pectlon Trainee 1. Public Works
Analyst Aide 2. Social and Carmunlty Services
Clerk Aide B 1. library
Clerk Aide C l. Arts 1·
Clerk Aide C 2. Uti I ltles (Traasurer)
Communications Aide 1. Ut;lltles
Utility Technician 1. Utflltle$ '
Utll-lt_y_T-ra_l_n_e_e ____________ 4_. Utl_l_l-tl_e_s--------------~· TOTAL 111, -
1970-79 ANNU4L OUDGET
• •
• •
..--------------------:-CHY 0( PI.LO ,~lJO -·----
CEUERAL OOL I GAT 1 01l OOND ftET i RHIEUT FUtWS
ThIs sect I on of the budaet Jea 1 s· wl th the f l nanc I ng of expend l tures necessar}l to ret l re the C J t~' 1 s Gl3nera l
Obligation Dond Debt fn accordance with schcllule.J matudtles of various outstanding Issues.
F l nanc I a I ll.equ i reme;i L:.
The City's general obi lgatlon debt on Juiy J, 1978, wl 11 stand at $3,590,000. During 1978-79, bonds In the
amount of $570,000 wi11 mature Dnd be paid off. In additions Interest coupons total lng $147,675 will be
presented for payment. Thus, on June 30, 1979, the City's debt wi11 be reduced to the principal sum of
$3,020,000 with an interest obilgatloil of $379,920. This amount of debt Is small compared to the City's
assessed value of over $500 mill ion. According to scheduled maturities, all debt will be liquidated by 1987.
Iax Lefl_
General Obligation Bond Debt that has been incurred for uti I I ties improvements is retired from revt:.nues
deriv~d from thes~ enterprises. Funds needed to retire bonds issued for general novernmental improvements
are provided by an annual property tax levy and un~er the terms of sale of the ilospltal • Stanford Universtty
pays to the CIty annua 1i y the mon~y naqu I rod for the llosp t ta 1 Bonds of 1955:
From Property Tax:
General Government Improvements
From Stanford Unlver!>~ty:
llospf U:11 improvement,· 195t;
From Utilities Funds:
Utilities Improvements
Total
$ 54,875
Hlo, 725
'•66 ,656 .
$702,256
7.8%
25.7
66.5
100.0%
...__ __________ ,__,_ 1?78 .. 79 I.NNUAL DUDGET -------...------
568
(
,-------------CITY OF P.-i~OAtTO
-tJOTfS ...
I
~-·-.---------197ll·70 /.NNUAL OUOGET---------------• • 569
•• ' ,.--. I • ' ' " o ' • I '• ' < ' • ' -.. ·~ b I ' -' • ' '' o a •, > • ~ ' ' • ' • o .._ •