HomeMy WebLinkAboutORD 2799. . ,. . ·'If • i , • 1
"'"'Ji--1 NANCE ,, { NO, 2799 ORIGINAL ... 1
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ORO I NANCE OF THE COUNCIL OF TtiE CITY OF PALO ALTO
AOOPTI NG A BU OG( T FOR F I SCAL .. YEAR 1971• -75 AHO
AUTHORIZING THE CLOSING OF THE BUO~ET FOR FISCAL YEAR 1973-74
WHEREAS, pursuant to the provisions of Section 6g of Article IV of the Charter
of the .City of Palo Alto, the City Manager has prepared and submitted to the Cfty
Council by letter of transmittal dated ~une 3, 1974, n budget proposal for the
fiscal year 1974-75; and
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WHEREAS, pursuant to the prov·isfons of Section 12 of Article Ill of said Charter,
1. the Council did on 'June 24, 1974, hold a public hearing on said budget after·
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publ feat ion of not tee. ·
NOW, THEREFORE, the Council of the City of Palo Alto does ORDAIN as fo1iows:
SECTION 1. The budget submitted by the City Manager for the fiscal year
1974~75, a ·copy of which is a tta.ched here to as EXHIBIT A and by .reference made a
part hereof. together with the amendments set forth in EXH!BIT B attached hereto
and by reference made a part hereof, is hereby approved and adopted.
SECTION 2. The sums set forth in said budget for the various funds and
departments of the City, as herein a~nded, are hereby appropriated to the uses
and purposes set forth herein.
SECTION 3. All expenditures made on beha1f of the City, directly or through
any-agency, ·except those required to be made by state ··a·w, shall be made Jn
t~ecordance with the author h::at ion contained ln thIs ord tnance a.nd said budget es
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herein amended. . .... . .' ~.,. '. .
SECTION 4. Appropriations of the 1973-74 fiscal year that are encumbered~·
, -approved purchase orders and contracts for which goods or services have not be•n·:
re~eived or contrac:t cOmpleted by the la~st day of fiscal year 1973-74 shall be
carried forward and added to the fund. department program and object appropr fat tons
of fiscal year 1974~75.
SECTION 5. The City Controller Is authorized and directed to make chal)9es in
the department and fund totals and summary pages of said b~dget necessary to ref~ect
the amendments enumerated in EXHIBIT B attached hereto • ..
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SECT! ON 6, The City Controller. is further author fzed and
,
dire( led
,(a) C1or."e the. 1973~74 budget accounts "in all'fur1ds and to
make such inter-fund transfers of monies as required
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by the City ChartP,r and ordinance or as set forth in
the 1973-74 and 1974-75 budgets -adopted or amended.
(b) Establish a Reserve for Encumbrances-Prior Year in
the various funds in amounts sufficient to provide
for payment of 1973-74 purchase orders and contracts
as described in ~oregoing SECTION 4 ..
(c) Establis~ in the General Fund, reserves for Se1f-Jnsurance
and Replacement of Stores Inventory in accordance wl th
ordt"ance guidelines.
(d) Upon receiving from the Department of Utilities a Report
of U~iJitfes Plant Addition~. Donations, Removals and
Oepreciat1on, Establish Reserves for (Emergency) Replacement
in accordance with Charter guideline$,
(e) Establish a Reserve for· Working .Capit~l .Jn those Utilities
Funds In which (customer) accounts rece lvab.le-are not offset
by other reserves.
(f) Establish a Reserve. for· Capital l\ddltions in those Utilities
Funds and in such amounts as are set forth In· the 1974-75
budget as.adopted and amended.
(g) Redistribute between departments or augment appropriations ~
for classified sala(ies and benefits to cover variance which
m~y arise between. budget estimates and actual salaries paid
to authorized personne1 ~s provided by the several Employee
Compensation P!dns approved by the City Council for Fiscal
Year 1973-74.
(h) Increase, if necessary, appropriations in the Uttl ftie,s Funds
in amounts sufficient to provIde for the purchase of add·t tiona 1
water. gas, electric and refuse col teet ion servIces, in the
event the sales· of said utilities services exceed the origfhal
esti~1ates contained in the 1973-74 budget.
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to:
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for (I) Carry f.orwarrl and continue In effer.t appropriation$
the c~pita1 projects which are not completed as of
June 30, 1974.
The foregoing transactions are to be reflected in the Annual Financial Report
for 1973-74.
1_E'CTION Z· As provided in subsection (3) of Section 2.04,375 of the Palo Alto
Municipal Code, this ordinance shall become effective upon adoption.
I NTROOUCEO AND PASSED: June 25, 1974
AYES: Clay, Beahrs, Berwald, Henderson, Pearson. Rosenbaum, Sher
NOES: None
ABSENT: Comstock, Norton ·
ATTEST: APPROVED~
{b~g_·~
city clerfr ·. ~
APPROVED AS TO FORM:
APPROVED:
APPROVED:
City Cont ller IV-o-t£ cc;lrlfEcftr;;'(J -rc-
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33
36
. 1974-75 1974-75
Prei:imi nary A!r.::!n.ded
1974-75 Bud~et ~~e~d~ent~
·-EXHIBIT 3
----------·=B~u~d~g~~~------··---r.~~.~h~a~n~g~2~·----------~B~u~d~g~-~e~t ________ ~R~e~rr=· ~P.~r~k~s~-~~--~----------------------
[:.9_uinrrent }~intenc.nce Division
t:.quipment Replacement Subprogram
Equipment
Personnel D~part~ent
Administration and General Subprogram
Salaries
Purchases and Stores Division
Stores Subprogram·
Equipme!n·;:
Communicat~on$ Division
Administration and G~neral Subprogram
Materials and'Supplies
$?')~ --s --'::>>ll.
16,409
4,000
$ (19,400) $216,318
(1, 750) 14,659
(2,000)
(1 ~500) 2,150
Finance and Public l·icrks Cc!I'.::::;ittee
reco~ends reduction of $19,400
included in budget to purchase ~,
industrial sweeper, transport trailer
and one-ton dump truck.
Finance and Public Harks Co~--:l:.ttee
reco~~ends deletion of $1,750 in
Casual Salaries utilized for osa~
record keeping.
Finance and Public Works Co~ittee
n:.col:mnends ·reduction of $2,000 f_or
purchase of stolage racks and pallets.
Finance and Public 1-iorks Ccn:.:.itte.;!:
reconmends delet~cn of $1,500 for
capital project materials and su?plies.
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_.;;;I'""t...;;;e-"::l'---~P~a;.;;;g~e ____ .::.D:..::<=:..:::O::::a:..=r~t::::t':.:::·e:.!.!.!n t I Fund I Account
e 36
f 51
g 63
h 63
Co~~unica~icns Division (continuedl
Haintenance Subpro;;ram
Equipment
Engineering Division
Real.~state Subprogram
Contract Services
Rlanning Department
Adoinistration and General Subprogram
Equipment
Support Sarvices Subprogram
Contract Services
Equipment
Uniform Field Services Subprogram
Y~terials·and Supplies
(_c;on t inued)
1974-75
Prelitr·1.nary
Budget
19,680
7,000
2,000
9,450
2.300
20,610
·-·Change
(1,000)
(1,000)
(1,000)
(2t000)
(1,0.00)
(1,500)
1974-75
klended·
Budget
6,000
1,000
. "7 ,450
1,300"
19,110
Re!narks
1974-75 Budget Awend~ents
EXHIBIT B
·Finance and Public lO:crks Cor.n::1.ittec
recom8ends reduction of $1.000 for
purchase of new and replacement
equipment.
Fina~ce and Public Works Co~ittee
recolll:r;lends reduction of $1,000 for
professional real estate services.
Fi.nance and Public Works Com:nittee
recommends reduction of $1,000
budgeted for office furniture and
machines.
Finance and Public Works Co~~ttee
recommends reduction of $15~000 in
the Police Depaz:tment.
Page 2
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Agenda
Ite':l Page
h 63
i 75
j 83
k 92
1974-75
Prelirr.::.nary
Dcoartcent/rund/ASE9un~--------------------~n~ll~d~g~e~t~--~
Police Department (continue~l
Research and T:i."aining S1.1bprogram
Hateri.als and Supplies
i·olice Community Services Subprogram
_ Other E-xpense
Equipment
Investigative Services Subprogram
Other Expense
Animal Services Di.vision ·
Animal Control Subprogrom
Salaries
Social Services Administrati..:1n
Co~unity Relations Subprogram
Contract Services
Recreatio~ Department
Physical and Sports S~bprogr~
Salaries
Materials_and Supplies
Parks and Playgrounds Subprogram
Equipment
3,975
4,538
9,800
43,765
10,000
Change
(2,000)
(1, 500)
(4,000)
(1,000/
(2,000)
(4,000)
(11000)
(2,.000)
19i4-75
ArJended
Budget
3,3-70
1,975
3,038
s.aoo
42,765
7,460
_, 8,000
_Rerr:arks
1974-75 Budget Aoend~ents
EXHIBIT B
Finance and Public Works Co~ittee
recomreends reduction of $1,000 in
casual salaries for vacation relief.
Finance and Public \>lorks Con:ni.ttee
recommends reduction of $2,000 i~
Social Servic~s Administration budget
for advertising and publishing.
Finance and Public Works Co~mittee
recommends deletion of $7~000 to
reduce casual salaries and related
materials and supplies ($5,000) and
-to reduce $2,000 budgeted fot purchase
of additional replacement playground
equipment.
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99
102
16
16
48
D2oartnent/Fund/Account:
Nature and Science Dep~t
Instruction Subprogram
Sala-=-ies
Bibliographical Services Subprogram
Other Expense
Controller !/
Systems Development Subprogram
Salaries
Employee Benefits Subprogram
Data Processing Subprogram
Contract Services
Public Works Administration
1974-75
Preli~r<inary
. Budget
85,424
73,841
87,840
Transportation for Senior Adults Subprogram ·
Contract Services 48,000
Dapartcent Revenue
10 00
Chan-ge
(5,000)
(10,000)
(2, 975) v
(28,000)
• 1974-75
/-.!:lanced
Budget
79,424
173,029
23,674
·70,866
84,850
0
1974-75 Budget A=end~e~ts
·. EXHIBIT B
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a.nd Public t\'orks Co::rnittee
r.C0-' ~nds deletion of $5,000 fron
casual salaries budgeted to expand
ilasses and Supervision at the
Cultural Center.
Finaece and Public h•ot·ks Co:-.:~it:tc~
recom2ends deletion of $10,000 of
the total budget~d ($25,980) to ex
pand the book collection at Mitchell
Park l.ibrary.
Finance and Public t-!crks Com:nittee
recommends deletion of Prcgrae3er B
position from City Controller's
Office.
Finance and·Public Works Co~~ittee
r-ecomr~ends reduction of ai:our.t
budgeted for contract keypunching
from $4,990 to $2,000.
Fir.ance and Public Works Corrrnittee
recotmnends deletion of a portion of
Transportation for Senior Adults and
Handicapped ($28,000) and accompanying
revenues ($10,000) pending an evaluation
of the Dial-A-Bus System.
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55
1974-75 1974-75
Preliminary Amended_
1974-75 Budget Ar.:e:td::e::lts
· · Ei.."HIBIT B
De,,art::Jent /Fund/ Account B d t • -~~~-------------------·~u~g~e~--------~---------~B~u~d~g~e~-t~------·----~R~e~u~a~r~Y.~s~-----
Administration and General Subprogram
Salaries
Intergovernmental Coordination Subprogram
Salaries
Hcusing Subprogram
Salaries
Police Department
~dministration and General Subprogram
Contract Services
Employee Benefits Subprogram
Uniform Field Services Subprogram
Salaries
Affirmative Action
Streets Division
Administration and General Subprogram
Salaries
Street Cleaning Subprogram
Salaries
Employee Benefi~s Subprogram
56,856
19,l)63
28,422
16t425
747,899
1,199,782
36,507
'126, 995
166,786
(4 ,560)
(720)
(720)
(300)
(4,906)
(5,194)
(1,300)
(1,471)
52,296
18,343
27,702
. 16,125
_742,993
1, 1.94,588
35~207
165,315
Finance and Public Works Committee
recommends reduction of $6,000 jn
Planning Department casual salaries.
Finance and Public ~arks Co~~ittce
recov~eads reduction of 2 Police
Officer flexible staffing positions
in the Police Departnent resulting
in a decrease of salaries, employee
benefits and uniform ~;ost:s fnr one
position ($17,400) and an increase
of overtime salaries of $7,000.
Finance and Public \Vorks Committee
recommends reduction of $49.900 in
the Affirmative Action Program to a
total of $73t000. Reductions include
deletion of l Public Horks Trainee -
.Streets, 1 Public Works Trainee -Parks,
1 Utilities Trainee -Light and ?o~er,
and 1 Utilities Trainee, Watei-Gas
Sewer ($40,000); deletion of a casual
intern in the Arts Department ($4,000);
deletion of a casual minority intern
position in the Recreation Departoent
(continued) Page ~
197lf-75
Age~cla Preliminary
__ I_t_e_~ ____ P~a~g~e~----~D~~nartaent/Fund/Accou~-~~.t~-------------------;B~u~d~g~e~t ____ _
s AffirE2ti~~ Action·(continued)
59 P~rks Division
Parks and Grounds V~intenance Subprogram
Salaries 290,689
Employea Benefits ~ubprogram 224,175
UTILITIES 'FUtiD
111 Light and Pmvar
Administration and General Subprogram
Salaries 64,648
Employee Benefits Subprogram 222,361
115 ~ater-Gas~se~er
Adminlstrati<m and General Subprogram
Salaries 78,662
Employee Benefits Subprogram 159,028
8peration and t~intenance:
Collection System Subprogram
SaL·nies 80,291
(Continued)
Change
(8,52S)
(1 t "·1) -,<fl
(1 ,475)
(1, 200)
(1,475)
. (7 ,325)
1974-75
Amanded
Budget
222,704
56,123
220,886
77,462
72,966
P.eu:ar'Y.s
1974-75 Budget ,\cenc~ents
EXHIBIT B
($3,500); and deletion of $2.400
in funds to im?lement a Cultural
Awareness Prograo.
Page 6
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t
Affirmative Action (continued)
GE~\ERAL FilliD
95 Ar.ts Dcpartn::ent
Administration and General Subprogram
Salaries
92 Recreation Deoartment
Administration and General Subprogram
Salaries
23 Personnel Department
78
Employee Development Subprogram
Contract Services
Fire Department
Fire Suppression Subprogram
Salaries
*Paramedic Subprogram
Salaries
Nater;tals and Supplies
Contract Services
Other Expense-
Employee Benefits Subprogram
. 1974-75
Prelir:d.uary
· BucRet
53,051
60,761
8,000
1,269,::ll9
0
0
:)
0
636,692
Change
(3,500)
. (2,400)
67,221
1,000
13,560
2,760
4,207
1974,-75
AQ.~ndcd
Bud.f{et
49,051
57,261
5,600
1,306,891
67,221'
1,000
13,560
2,760
640,899
1974-75 Budg~t }~and~ents
·.EXHIBIT B
F~nance and Public '!-forks Cou~ittee
recommends addition of $126,320 to
the operating budget in the Fire
Department to irr.pJ.er:;ent the Paracedic
Program. Increases include the
addition of 1 Firefighter position
{$15,428)t Pay'Differential for
Paramedic Service ($11 ,000), Overtime .
Salari.es ($82,572), Contract Services·
($13,560), Materials and Supplies {$1,000)~
and Other Expense ($2,760).
Page 7
* New suhprogram. Other costs associated with th~ subprogram will be transferad fro~ within the departmental budget.
Agenda
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Page
83
131
131
133
Departoent/Fund/Account
Social Services Administrat"'on
Dn~g Abuse Control Subprogram
Contract Service1
'Other Expense
CAPI'i'AL n{PROVffioiENT FUND
Art ir& Public Places
Improvements to Duwntown Alleys
and Parking Lots
Vehicle Noise Barrier and
Related Noise Supprassion
1974-75
Preliminary
Budget, __ _
0
152,145
10,000
-70,000
20,000
Change
1',500
(16,606)
.(10,000)
(54,000)
,_; 0
1974-75
Amend~d
Budget
1,500
135,539
0
20,000
Re~arks
1974-75 Budget A=end~ents
EXHIBIT i3
Staff_recom;ends that Dr~g Abuse
Control Subpr~gr~w be increased
$1,500 to'provide for ret~ining
an outside auditor to perform
an annual financial audit.
Finance and Public Horks Cc:-:·:er,ittee
reco~~ends funding for PACDAB b~ at
1973-74 level of $120,430 plus 15%
for salary inGr._eases ($12 ,409) c:.,;.d
$2,700 for additional rental costs
for a funding level of $135,539.
Finance and Public Works Co~ittee
recommends deletion of project from
Capital Imp-rovecent Fund.
Finance and Public \7o-::-ks Corr.:nittee
recow~ends reduction of project
appropriation from $70,000 to $16,000.
Finance and Public Works Committee
recommends deletion of 1974-75
appropriation of $20,000 for project
from. the Capital Improvement Fund.
Council failed to pass the motion;
funding rewains.
Page 8
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z 83"
a a 132
bb 106
Decartnent/Fund/Ac~ount
Public Works Administration
Adrainistration and General Subprogram
Contract Services
Social S~rviees Adrlinistration
Senior Adult Services Subprogram
Salaries
~-faterials and Supplies
Contract Services
CAPITAL IHPROV"Et1E~7 FUND --
Paramedic Vehicle
UTILITIES FUN""D
Refuse
Disposal Aiea Operations
and Maintenance Subprogram
Contract Services
(Continued)
. 1974-75
Preliminary
Budge:t
11,950
1~664
600
20,000
30,000
2,150
~,. -. ' . . ~ ~ .. ' . . ' .'' . . .
Change_
35,000
7,000
1)000
2,000
12,800
1974-75
A!!:!ended·
Budl?et
46,950
8,664
1,600
22,000
42,800
13,350
.Rercarks
1974-75 B~dg2t A=end~ents
D .. "P.!B!T B
Finance and Public 1~orks Co!L!!littee
recommends in~rease of $35,000 to
provide for a housing rehabilitation
survey.
The City Council on June 3 appro·,-ed
creation of a Senior Adult Task Force.
and provided that $10,000 be included
in the budge~ for costs attenGa~t to
the task force study.
Staff recommends, as approved by the
Finance and Public ~orks Co~ittee,
the increase of $12,800 to the a?pro
pria.tion for the provision of co:::luni
cations equipment for the para~edic
vehicle.
Staff recommends rebcdget for costs
associated with the landfill pe~it
application.
Page 9
A • r .. gc:n::.a
bb
--=-?.::;,a:.:;Q:..::e:.__ __ D~pa ~ tnent/Fund I Account
110 .l-ight _and Po .... "er
Administration and General Subprogram
Other E.xpense
System Acquisition and Construction
Subprogram
}~.terials and Supplies
Contract Services
Engineering Subprogram
Contract Services
118 ~ater-Gas-Sewer
System Acquisition and Construction
Subprogram
~~terials and Supplies
Distribution Syste'll Operationsand
}uintenarice Subprogram.
Contract Services
(Continued)
1974-75 1974-75
Preliminary l~ended
1974-75 B~dget Acend~ants
EXHIBIT B
~-----------C~l~la~n~~~e ________ ~B~u~d~g~e~t._ _______ R~,e~~~~-~s~r~k~s~------------------~----------
487,639
62,348
98,200
91,000
20.0.
1.03,000
73,400
. 16,300
10,000
16,000
123,600
590,639
135,748
114,500
101,000
16,200"
Staff rccor.I!lends rebudget for Northern
California PoYer Agency asscssoents
and additional iunerican Public Po;.;>er
Association dues.
Staff reco~ends Tebudget for projects
not completed in 1~73-74, including
Naybell substation ($9,700), Sar!.
Antonio Road underground cc~version
($113,000), underground utility
district 17 ($16,500)~ substation
feeder ties ($7,400), load matc~i~g
relays {$17,800), and for miscellaneous
materials and outside serJices ($12,000).
Staff reco~ends rebudget for coople
tion of system mapping.
Staff recommends r~budget for
acquisition of. pumps for Quarry
station.
Staff reco~ends rebudget for paint
ing of Dahl reservoir.
Page 10
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_!=-·-=-·"'-=-: -=_,_~-~'---De?a r tnen t}Fund I Accoun:..:t=-----
ce
dd
ee
122
Syste:n Acquisition end Construction
Subprcgrao
!·faterials and Supplies
Contract Services
12 6 $~?;'~;'12I"
133
---
Systen Acquisition and Com.truction
Subprogra!li
Contract Serv~ces
CAPITAL Hf?ROVE.·fE!-.l'f FUND
''Fairweys/Lake Reservoir 11 Golf Course
Beautification of Alnm
Recreation
197l!-75
Preliminary
B AQ t' \' , __ ;;;;u ..... ~13 c~ _______ _
46,090
0·
271,000
' 5,000
1974-75
Az::::-=nded,
1974-75'B~dget }~~nc=e~ts
E~-iiBIT B
Ciw ngc _____ ..:::_3ud ~et, _____ P.::.:,·':=ec::rr:c=a.:.::r..:.Y.;,:.s:.____
6, 700
29,000
52,790
29,000
11,678 282,678
Title ~hange ·
to 11Golf Course
Improvements"
(5.000) 0
Starf recom::~r:!nds reb!.!dget to provide
for main replace!;:ents on Greer Road
and Webster and Tasso Streets.
Staff re~o~~ends rebudget f~~
acquisition of Pacific Gas &~d Slec
tric services at ~·iayb.-~ll-El Car.::lino
and East Baysh;:~re-Laura Lune.
Scaff recmtn.ends rebudget for out
side engineering for Hater Quality
Control Plant modifications ($10,000)
and $1,679 ,.-for South Bay Dischargzrs
Authority administration.
Title change to broaden scope of the
project. The existing appropriation
of $207,000 will re~~in.
Delete comprehen$ive, lor.g-range
study of beautHication of Alma
Street from the Street Improvement Fun
Fund.
Hold funding for Youth Center until
City Council approves the concept
($30."796).
Page 11
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~a9e . Oe,Earlment/Fund/Account
18 C J ty Controller
29A Budget & Staff Services
54 Public Works
Eng_,Lneer ing
58 Public Works
Streets
62 jybl ic Works
Parks
74 Pol ice Department
80 Fire De par t_pent
1974-75
Preliminary
Budget
. 21
i5
42.3
65.75
125
96
Change
(1 )
(2)
(1)
(1)
(2)
1
1974-75
A:nended
El,udget
20
2
13
41.3
61~. 75
123
97
Remarks
Personnel Changes
EXHIBIT B
(t::'l;}·( r: '/r!)
Finance and Public Works Committee recommends deletion of
Programmer B position.
Transfer of the Real Estate program to Budget & Staff
ServIces.
Transfer of the Real Estate program to Budget & Staff
Serv kes.
Finance & Public Works Conmittee recommends deletion of
one Public Works trainee.
Finance & Publlc Works Committee recommends deletion of
one Public Works trainee.
Ff nance & Pub 1 J c Works Committee recoomends reduction of.
two pol tee officer flexible staffing pes it ions in the·
Pol fee Department.
Finance & Public Works Committee recommends implementation
of Paramedic Program.
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Page OepartmentiFund/Account
114 light & Power
117 Water-Gas-Sewer
1974-75
Preliminary
Budget
49.2
71.8
Change
(1)
(t)
1974-75
Amended
Budget
48.2
70.8
-~-
Remarks
Personnel Changes
EXHIBIT B
Finance & Publlc Works Commlttee recorrnends reduction of
one utilities trainee.
Finance & Publrc Works Committee recommends reduction of
one utilities trainee.
APPROVED~
C tty.-Contro. er
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City of
PALO ALTO
---Cll'Y OF PALO ALTO -
PRELIMINARY BUDGET
CITY OF PALO ALTO t CALifORNIA
FOR THE FISCAL YEAR
1974-75
CITY COUNCIL
Kirke W. Comstock. Mayor
Enid Pearson. Vice Mayor
John V. Beahrs
John J. Berwald*
Roy L. Clay
. AIMllitSTRATtVE STAFF
George A. Sipel • • • . . . . .. .. . . . . . .
Alan Henderson**
Stanley R. Norton*
Richard Rosenbaum*
Byron D. Sher
• • • City Manager
Alfred J. Mitchell . . . . . . . . . . .•.. ' . .. . . . . . City Controller
Clayton E. Brown . . . . . Director of Budget and Staff Services
Michael T. Kelly . . . . . ,. . . Budget and Resear~h Analyst
* Member, Finance a~d Public Works Committee
** Chairman, Finance and Public Works Committee
----------------------------------197~7SANNUALBUDGET--,--------------------------------
aune 3, 1974
HONORABLE CITY COUNCIL
Palo Alto, Califom.ia
1974-7 5 Annual Budget (Prel~ry).
Members of the Council:
This 1974-75 Annual Budget represents the resotircea necessary to carry out the activities .of the City for the
next year. The eervic~ levels sad resou~cea re~ded here have been reviewed with the Finance and Public
Works COBI.itt~e at a saries of ten w.eet!ngs 1n April ad May. In addition,. this budget contains SOlie adjust
ments necessitated by current needs sad inforaatlon not available durin& the Finance and Public Works Committee
reviews. This document is a su.mary of the more detailed draft budget and includes provisions for all changes.
dete~ined while discusstna the draft budget, tncludina incorporating those budget supplements approved by the
Finance and Public Worlts Coald.ttee. · , ,
At this wtit!Qg the Finance and Public Works C~ttee has yet to consider two budget supplements regarding the
~aramedtc program and housina rehabilitation. · If, following review by the Coamittee, they are approved, they
will be included fo~ consideration by the City C~·~cil as an amendment to this document. ·
General Fund Ezpa..!!_cli_t.,!l..!!!.
The draft budget, exclusive of budget suppl..ents, proposed expenditures of $13,926,135, which wae 3.2 percent
above the current year's adjusted budget. This prelimiaary budget recommends total General F1Dld expe·nditures
of $14,176,666, which ia $250,531 or 1.8 percent above the draft budget and 5 percent above the adjusted budget
for the current year. This increase over the draft budget represents the net dollar impact of adding several
budget supplements, correcting ainor errors in the draft budget, including projects or activities necessary but
not provided for in the draft budget, reducing the number of new positions proposed in the draft. budget, and
revising expenditure esti.atea for major ~ontracts.
CMR.:349:4
aune 3, 1974
HONORABLE CITY COUNCIL
Palo Alto, Califomia
1974-75 Annual Budget· (PreU.IIinary)_
Members of the Council:
This 1974-75 Annual Budget represents the resources necessary to carry out the activities of the City for the
next year~ The service levelS and re,ources reco.-ended·here have been reviewed with the Finance and Public
Works Committee at a series of ten aeetings in April mel May. ln addition, this budget contains some adjuat
ments necessitated by current needs and information not available during the Finance and Public: Works Committee
reviews. This document is a ~l'Y of the aore detailed draft budget and includes provisions for all changes
determined while disc:uaafna the draft budget, including incorporating those budget supplements approved by the
Finance and Public Works ec-ittee.
At this writing the Finance and Public Works Coadttee has yet to consider two budget supplements regarding the
paramedic program and housing rehabilitation~ If, following review by the Coa:tittee, tney are approved, they
will be included fot: consideration by the City Cotmcil as an amendment to this document. ·
General Fund E!Penditures
Tile draft budget, exclusive of budget suppleao.ta, proposed expenditures of $13,926 1 135, whi.ch was 3.2 percent
above the current year's adjusted budget.· This preliminary budget reeOIIIIEnds total General Fund expenditures
of $14,176,666, which is $250,531 o~ 1.8.percent above the draft budget and 5 percent above the adjusted budget
for the current year. This increase over the draft budget represents the net dollar impact of adding several
budget supplements, correcting minor errors in the draft budget, including projects or activities necessary but
not provided for in the draft budget, reducing the number of new positions proposed in the draft budget, and
revising expenditure estimates f~r major contracts.
CMll:349:4
Page B
Staffin& Level Changes
The following nev regular positions are included in this preitmtnary budget. These positions are those approved
by the Finance and Public Works Comaittee during their review of the draft budget. Five and one-half positions
not approved by the COmmittee are not included in this document.
Position
3 -Communicators
1 -Offset Duplicating
Machine Operator
It -Manageaent Assistant
1 -Secretary 8
1 -General Clerk B
1 -Animal Control Officer
1 -Overnight Parking
Monitor
~part.eat/Divisioa
eo...ntcat.iooa
Beproductioa and Mailing
Social Sel:Vicea
Traffic aad Transportation
Arts
.Anfllal S¥rvices
City Treaaurer
Position
1 -Building Mairitenanceman
1 -Building Serviceman
2 -General Clerk B
1 -General Clerk A
1 -General Clerk B
1 -Clinic Assistant
Department/Division
Building Maintenance
Building Maintenance
Police
Arts
lnspecti6nal Services
Animal. Services
In addition to the positiotUJ above, seven poaitiooa were inlcuded as a result ot incorporating the budget supple
ments relatin8 to flexible staffing in the Pol~e Department .and the E~io~ &d~!t service center in Social Ser
vices Adudniatration. The positions relating t.o flexible staffing in the Police Department total six, although
funding is provided for only three positions. This anticipates use of the positions for filling known vacancies
in advance of the vacancy date to provide tt.e for training and to minimize the amount of time the department is
operatina with less than a full personnel coapla.ent. The positions relating to budget supplements incorporated
in to this docuaen t a:re: ·
Position pepar~t/Divisioa
6 -Police Officer (F) Police
Position
1 -General Clerk B
Department/Division
Social Services
Administration
A total of four positions are included in this budget that are related to the Affir~tive Action ~rogram. In
addition, four positions, either tn previous years' budgets or the draft budget, are proposed to be made regular
CNR:349:4
Page C
positions rather than full-tlwe casual positions. All of the positions are shown below with those proposed to
be converted fro. casual to regular positions marked with an asterisk.
Posit :len
1 -Management Intern*
1 -Public Works Trainee
1 -Utilities Trainee
Department/Div19lon
City Manager
Parks
. Water-Gas-sewer
Position
3 -Firefighter Trainee*
1 -Public Works Trainee
1 -Utilities Trainee
Department/Division
Fire
Streets
Li~ht and Power
In summary, the 1974-75 Annual Budget recommend& the addition of twenty-Nix and one-half positions and the con
version of four positions to regular for a tota~ of thirty and one-half positions •. These additional personnel
resources are required to carry out the services reflected in this docwaent.
Since the publieatio~ and review of the draft budget. funds to phase out the Public Employment Progr~ (PEP) on
December 31,~ 1974, have beien lllade available. The total amount available is $40,053. Positions have been
included in this budget to enable new regul~r positions pr()pos~d to b~ filled under the PEP; at the end of the
phase-out period the regular positions will be utilized and those with a PEP designation discontinued.
Budget Supplements
After considerable review and discussion wi~h the Finance and Public Works Committee, six of the proposed budget
supplements were approved. These supplements, listed b~low, are includ~d in this budget in the departments
indicated.
Budaet SU£ple.ent Title
Police Flexible Staffing
Youth Center
Physical Fitness Pilot Project (Fire Dept.)
Transportation for Senior Adults
Senior Adult Service Center
** Will generate an estiaated $10,000 in revenue.
CMR:349:4
COst
$30,300
30.796
12,000**
48,000
49~220
----11111-lilllilillillli ___ .... ___ .... __________ ----··
Department/Division
Police
Recreation
Personnel
Public Works Administration
Social Services Administration
I
Page D
Tbe budget suppleaent referred to earlier relating to the Affirmative Action Program bas also been included in
this budget at a cost of $59,100.
OtheF_ Changes froa Dr!!_t Budget
This budget incorporates changes of a ~nor. nature or corrects errors noted in the review of the draft budget.
In addition, the Streets Division budget baa been increased by ~60,000 since the-draft budget presentation to
provide the funds necessary for maintaining current levels of ef~ort ·m street reconstruction. Following the
preparation of the draft budget ~d continuecl coat ~.ncreaaes for· petroleum pr(Xfucts, the aount of work which
could be accomplished with the fuDds originally budgeted was insufficient to meet current needs. Also, since
the prepa~ation of the draft budget, $30,000 has been included in the Building Maintenance DiviSion for replace
ment of. roof felting at the Children's 'lbqtre, the Golf Course Coffee Shop, and the Rinconada Pool building.
These funds were originally budgeted in the capital I11proveaent Flmd. but were 1110Ve4 to the operating budget at
the direction of the Finance and Public Works C~ttee.
General Fund Revenues
Since the preparation of the draft budget, all sciureea of revenue have been revik.wed with appropriate adjust-·
l&Dts made as necessary. Major changes in reven~ estiaates brn been made in several instances. Property tax
revenues have been increased by $25,662 based on 110re recent information furnished by the County Aesessor.
Transient occupancy tax receipts and revenues froa MOtor vehicle in-lieu foeea have been increased by $17,650 and
$25,600 respectively based on current inforaation and revised proje~tiona. As mentioned earlier, funds are
available to continue the Public Jaployemat Prograa and revenues have been increased from zero fo~ that source
in the draft budget to $40,053 in this docuaent. Department revenues have been reduced by $81,533 t<' correct
an error in the draft budget, and $74,450 in' Federal Revenue Sharing has been allocated to the General Fund
according to 1974-75 allocations approved by the City Council. Total transfers fro. the utilities·are $89,099
higher than iD the draft budget and reflect minor· increases in expenditures in the Water-Gas-Sewer and Electric
Divisions and the postptin..ant of one .ajor project in the Electric Division resulting in lower expenditures.
The variQua progr ... and service~ coutaiDed in this budget can be impleeL~tecl without necessitating e change in
the current property tax rate of $.74 per $100 of assessed valuation. This budget may be iaplemented and will
provide for a tran•fer of $429,928 from sales tax receipts to the Capital Improvement Fund. ·
Qm:349:4
l ___ ,. "-·Nnr'flri"=-••
Page E
Utilities
Ree~dations relating to rates for the several utilities will be presented to the City Council and the .Fi
nance and Public Works Cosr!ttee withi~ the next few weeks. The only change will be in refuse rates where,
based on planned expenditures and existing rates. a deficit situation occurs.
The most significant chang.: in t:he budgets of the several utilities since the preparation and review of the
draft budget is tbe postponement of oae undergrounding project in the Electric Utility. A more recent review
of current project status and the amount of work and projects carried forward to 1974-75 indicated that tne
project to underground electric linea on San Antonio Road fro• Middlefield Road to Alma Street must be post
poned to 1975-76. The net result of this is a decrease in Electric Utility materials and supplies and contract
services expenditures of $120,322, ·partially offset by a $10,000 increaae in salary and benefit expenditures.
Total transfers to the General Fund have increased by $110,322 since publication of the draft budget.
Capital and Str:eet l!proveMDt lUDds
The annual budget contains appropr~atioos planned for capital and street improveaent projects for 1974-75. The
Finance and Public Works eo-it tee reviewed drafts of the•e prog~8118 during necember, Jan1Jary, Februery, and
March. The projects proposed for appropriations in this document represent the product of those revi~s.
SUMMARY
The resources recoaaended in this budget provi~e for the exp~sion of programming in several area~ where commu
nity nee4 bas been deaonatrated. The transportation proiraa for senior adults and the eatab~iehment of a senior
servi.cea center are new activities for the City and care .sctivi,t.ies developed in response to needs. Sim.ilaY'l.y,
the establishment of a youth center is proposed to respond to ne~s of another portion of the community. The
maintenance --of the existin& service levels in other areas will continue to provide the variety and quality of
services deSired by the people of Palo Alto.
The assistance of the Finance 4nd Public Works Committee in.reviewing and discussing the draft budget and the
participation of many eitizens have been helpful. The budget is the product of considerable planning and
CHll:349:4
ll•••n•m•rliiiPIItllirll-:n•r•n•n•-,•-•~•z•s•,•rlissllr•;•n•-•n•r•r•rlllitilrlllitrllll¥11t:II"R•••••••r•w•--------.---------........................ a•••
Page F
preparation by all departments and divisions. Thia effort and particularly the ~soistance of tbe City Con
troller and the Budget and Staff Serviees Department is appreciated.
·.
_.,
CMR: 349:4
(
-I
---------~--
---CJTY OF PALO ALTO
PRELIMINARY
TABLE .OF CONTENTS
GENERAL FUND
General Budget Information
General ~Jnd Revenues
General Fund Expenditures
• • • ~ • • • $ •
Administration
City Council
City Clerk •.
City Manager •
City AttQmey
. . . . . • • .. c . .
····"-·•~••e-•••····
• .. li . . • • t
SupPort Services
City Controller • • • , . . .
City Treasurer • • • • • • • . • •
. . -
Perso~el . . . . .. .. . . .. ... . . . ·· . .
Budget and Staff s.~rvices ·
s tJDII'J8. ry . -• .. . ., . . .. . . . . • . . • . . .
Budget and Resource Ailaly~is • • • _ • . • • •
Reproduction an6 Mailing • • • • • • • •
Purchases and Stores • • • • • • • • • • •
Communications • • • • • • • • • •. • • •
Building Maintenance • • • • • • • •
Equipment Maintenance • • • • • • • • • • • •
Public Works
Summary
Administration
Engineering • •
Streets
Parks • ·-·
. . . . . . . . . . . . . ~ . . .. . . . . . . . ' . .
« • ... • • • .. .. • . . . . .
. .
Community Enviro~t
Planning • • • • • • •
Inspectional Services
................. . . . . ~ . .
i'
1
3
5
7
10
13
16
19
23
26
27
30
33
36
40
44
47
48
51
55
59
63
67
----·-------------197~7SANNUALBUDGET----------------~--------------~-
------------------------~--------
I
l
!
~ ---------------CITY OF PALO ALTO---------------------._
TABLE OF CONTENTS
Pt.Jblic Safety
Police . • • • • • • • . . . . . . . .
Animal Services • • • • . . . . . .
Fire . . .. ... . . -D • • •• • • & • ~ • . . • •
Social Se'l'Vic,es
... s~ry . Cl • ~ ~ • • • • • • • • • • • • • ~ • • • •
Social Services Adatnistration
Traffic an4 Transportation
Bn'\firODIIlental Plannin& • • •
Recreation • • • • • •
Arts • ... • ... • ......
. . .. . .
. .
' . . . . . . . . . .
Natur$ and Science • • • • • . .; G . • • • • • • . • . • •
Library . .. • • . c • .. • • "' • • • •
Utilities
-.B.efuae · . • . . . . . . ~ .
Light and Power ~ • • • •
Water-Gas-Sewer • • • • • •
Wate~ . . . .. .. .
Gas • • • • • ..
Sever _. • • • . . .
. . . -. . . . . . . . .
• 4-• • • • • ~ . . .
0 • •
. . . . .
PRELIMINARY BUDGET 1974-75
71
75
78
81
83
81
90
92
95
99
102
106
110
115
118
'122
126
Capital Improve.eot Fund • • • • • • • • • • • • • • 130
Street Improvement Fund • • • • • • • • • • 134
General Obligation Bond Retirement Funds . . . 135a
APpendix
Subprogram Objectives . . -.. . . . . 135
197~7SANNUALBUDGET----------------------------------
----CITY OF PALO ALTO-------
GENERAL BUDGET INFORMAT!o~
The Preliainary Budget is prepared and subal.tted following review of the 1110re detailed Draft: Budget by the Finance
and Public Works Committee. This document ~ontains the City Manager's recommendatiOn as well as incorporating
changes recommended by tite Finance and Public Works Committee and proposed budget supplements approved by the c~
aittee. As the Preliminary Budget is a ~Uiilmftty of 11UC.h of the material cc:mtained ill the .Draft Budget, the following
information subMitted with the Draft Budge~ aay be belp~ul in unde~standing the info~tion contained in this document~
DRAFT BUDGET INFOllMATION
The Draft Budget 1974-75 confort~& info~t to t~e Palo Alto Municipal Codep Fiscal Procedures, as rev:f.sed
following a study of/ the budget format by the, Fina~tce and Public Works: Committee. The document presents a
substantial ailOtmt of detailed infot"'lation includiiag: expenditure _by subpiogram and object deta.U; financing
information; perfot1114nce measures; and Work force allocat19U by' subp~oiJtam· ... In additio~, this dOCUlll(!nt presents
comparative ""ata for last ~ar·~actual (1972-73), the adopted budget for 1973-14, changell to date in the 1973-74
budpt, tbe 'adjusted ._1973-74 budget which reflect_&· t~ adopt~d bqc:iget plus or mint1s changes .to date J proposed
expenditu~s for 1974-75¥ the d~llar difference between the adjus~ed bu4set fQr 1973-74 and th~ proposed Qudget
for 1974-75 an~ the percent dif~erence between the adjusted budget for "1973-.74 and the propose~ budget for lg74-75.
. .
The Dr.aft Budget is presented to tl)e Finance. end Publi~ Works CoRDittee for thei? early review prior to the sub
mission: of the Prelillinary Budget to . the City Cot)Dcil on or abuut. May 15 of each Jear as prescribed by Chapter
2.28, P'i&cal Procedures·. of the Palo Alt9 MUnicip.,_ Code. While the Draft Budget docU118Dt is not the doc1.111lfmt
. which will be adopted by tbe City Counci~ in Ju~, it does reflect the City Manager's budget recom:mend_ations.
Resource Utilization and Control (RUC) System
A new computerized budget and financial preparation and control program vas implemented in July of 1973. Called
the Resource Utili&atior and Control (RUC) System, it is design~d to confor. to the budget format requirements
of the Palo Alto Municipal Code, Fiscal Procedures, and has bee~ u&6d throughout fiscal year 1973~74 as the basic
•ana of budgetary control, administration and reporting. The application of the RUC system to the preparation
of the 1974-75 Draft Budget represents one of-the system's most significant capabilities. '111is _initial prepara-:
tion effort is Also the final stage of testing and de~ugging prior to full implementation and utiliz•tion durinR
1974-75 and in the preparation_of the 1975-76 budget.
The budget detail for subprogr&JM in this document are reproductions cf the sQurce documents generated by the
RUC system. All atihobject expenditures for each subprogram are reflected rather than only displaying significant
subobject expenditures as was the practice in the previous dr&ft budget. CompilinR the historical and comparative
information for display in this budget represented a substantial amount of manual effort by each department and
division and Data Processing. In future years, all of the information will be generated automatically.
1974-75 ANNUAL BUDGET-------·---------
i
----------------------CITY OF PALO ALTO-------
GENERAL BUDGET INFORHATIOH
Each department or division· budget is presented in subprogram detall and summarized by a financial summary
reflecting expenditures by subpTogram, expenditures by object and sources of financing. Each department and
divis1.on will have administration and general and employee benefHs subprograms, In add:!.tlon, each department
or division has .~Jeveral specific subprograms which relate to functions and ac.tivit:lea performed by the d~i'jM.rt
ment or division.
As mentioned above, sul'.object of expenditure detail is presented for each f:jubprogram. Most of the subprograms
will reflect only direct t:!xpenditu't'eS and therefore the program total will be the samE! as the expenditures total.
In many cases~ however, the subprograms will include either or both direct revenues, services to utilities, then
display direct expenditures and again in some cases, display interfund expenditures. A net total which may be
either an expenditure or revenue is then displayed as the program total.
As prescribed by the Palo Alto Municipal Code, Fiscal Procedures, employE!e benefits are displayed separately in
each department and division. Specific employee benefits covered in these subprograms are: in-lieu holiday
{departments and dlvisicns where shift work is employed), allowances· {uni.forms, tools, etc.), disability (based
on a particular d2partment or Jivisi.:>n 's previous experience), employee retirement, employee lnsurance (health
and dental) and vacation--other paid leave. The last category, vacation--other pait.i leave, represents an
estimate of the time (expressed in dollar terms) that all regl-\lar employees will be paid for time not actually
'\olot'ked. This includes vacation, sick le.ave and educational leave. The percentage of time in the <:ategot'y of
vacc:tion-··other paid leave varies from oepartment and divJ.sion and is generally determined by the· average tenure
of employees artd their rate of vacation accrual.
The result of budgeting for employee benefits separately from other subprugrams in a department and division is
that only applied dit·ect labor is acconnted for in the subprogram. To arrive at. the full cost of providing a
service through a specific subprogram, all personnel costs, direct and indirect, must be included.
The expenditure information for each subprogram is accompanied by an explanaticn page which includes an estimate
of person yeaTs devoted to the subprogram, selected performance intlicato't's, the subprogram objective, a brief
description of the subprogram and the reason for :J.ncreases or decreases between the proposed budget and the
adjusted budget.
1974-75 ANNUAL BUDGET-------------------
ii
~'-' --------------CITY OF PALOAL'fO -----------------( . \
GENERAL . BUDGET. INFORMATION
.; .
Program Statements
The budget preparation process is initiated e~eh year w~th the p:reparatio~ of. program statements for each depart-·
u.ent and division. The progr8.11 state31ents .c:Ontd.n a state~~en.t of goal• ·for each ·aaajcr progrn category (i.e.,
Public Safety, Individual I!eVelo:Paent. and Enjoywmt} ,. goab. for each· sUbpr6graa within a department oT division
and specific objectives for .each eleaient (components of subprogr~aa) of. each s~rograll. The budget is a reflection
of these go~s and obje.ct:ives $11d represellt!l a translation of the. objectives to dollar terms. Also provided in
the progr~ statements are performance 'me•suree for each s~ptogra. The most s.ignificant ones, in tel.'IBS of
relationship to the p-roposed budget, are 'also reflected in the budp,t document •. · 1
. ' .. -. ' .
In reviii!W~ng ·the Draft Budget, th,. program stateDc!nt• should he u&ed as well as . the information provided in the
'IJ,udget doc\Jalent. Used together~· the.budget .nd ptog;-.m·st.llf~1ai!tita provide a·go()d i~dication ~f what each sub-
prograat deparbileult and division a--pects to acc.omplish in th~ ~oming year and the cost. ','
Organizatia:n Chonse!.> ·
r -•' ;_.
. .
The transfer of individual -fqnctions 'within a large orgSl'l.ization to facilitat~ t;he accompliehllent o.f specifi.c ·
tasks and to best utilize resources may·maJc.e it difficUlt to reflect coat.parative exp«mditure ;t.nformation in a
budge;t doc\uaent. The Draft Budget •. displays · all suliprogr-'where they were .located organit.ationally in. a.
particular year. . As the budget includes :f,¢onaation and est!Bates for three yea:rs-last year, this year~ and
. next year--some subprograma appear in· different depart~nts . ur. divieions for· each ye:.tr. To f aeilitate review
and obtain compara~ive in,formation, supplement&~ 'p.potts will be pr~vided.
Bu4&!t Sueplesents
Several budget supplements are included in the. Draft Budget. these supplement~ ~JTe r.ew activities Which should
be discussed and considered but are not included in the budget. Each supplement relates to ~ specific· new
activity or function an~ is presented in a manner which. identifies objectives, documents needs, summarixea
costs and identifies specific evaluation criteTia which will be utilized if the 'upplement is incocyorated into ··
. the budaet. · ·
....._--------------~-197 ..... 75 ANNUAL SUOOET ------·---------:-------
iii
l
.... _.
~---------------.-----------··-----CITY OF PALO ALTO···-·---'---------~-------·-----·---------
Actuol
REVENUE SOURCE 1972-73
Proper~Tax-Less Transfer to: $2,363.242
BonrJ Retirement Funds ___ (?)_t_~_?_l)
Balance for General Fund 2,269,821
Ta,.; Rebate (Flood Control D1st.) __ ,_j_~_B...Ll~.I
2.338,174
PRE I. I M f ~ARY BtiDGr:'l' 19 74-7 5
c:FNERM. FllNO
SUMMARY OF REVENUES
Adopted
Budget
1973-74
$2,495.000
-----<_~ !!_t3Y~1
2,410,750
______ 9_~_,_00Q_
2,508,750
ChangeH
to
_ _!?!!_L_~ ---
$ 71,117
71,137
71,137
Ad.Justed
Budget
1973-74
$2 '566' 1 37
___ _18_4_~ 50)_
2,421,8fl7
___ _2h9.QQ __
2,579 1 887
$?.,758,597 )
-{ fffi · OOfJf -·------_:J _____ -
2,678,59'1
____ 1_9_9J_Q_O_Q_.
2,778,597
Sales Tax -Less Transfer to: 2,940,279 2,862,000
g_J 231 J 297) ---(628, 72~-
708,982 2,233,272
228,960 3,090,960 3,461,875
Capital Improvement Fund
Balance for General Fund
Gasoline Tax -Section 2106
Section 2107
County TOPICS
Less Transfer to:
Street Improvement Fund
Balance for General Fund
Other Taxes ------· Transient O(:cupancy
Cigarette
Property Transfer Tax
Motor Vehicle
Alcoholic Beverage
Court Fines ·--
Interest Income -Less
Transfer to:
Street Improvement Fund
Capital Improvement Fund
Parking Fees -Less Transfer
Bond Retirement Funds
Balance for General Fund
Emergency Employment Grant
Department Revenue
Miscellaneous Revenue
Federal Revenue Sharing -
Less Transfer to:
to:
267,194
257,659
292,000
263,000
-~524:'853 --555,000--
(267,1?2> (292,000)
257,659 263,000
275' 008 271,300
305,117 301,000
38,566 24,000
4'•6,187 457,000
__ 30,601 35,000
l,095t479 1 ,oss;Joo-
208,423 282,000
1,067,293 1,025,000
(74 '030) (25,000)
_ _j_~l]_Q)
$ 984,933 $1' ooo-:-o-oo
{&71,842) (1,3_9_9_t57<Q --~?2 . .t..~.2-~)_
(442,8R2) 1,790,390 3;031,947
(17,000)
14QLZ_~.!.
12:3, 721
__ _).]_,000
140,721
30,700
10,100
1,200
_ __j] )000)
39,000
(50 ,000)
225,000
$225-:0oo
275,000
263,000
____ _}4f!.tl 21 __
678,721
__ Q_?_!....LOOO!_
403s72l
302,000
311,100
25,200
457,000
32,000 -1,127,300
232,000
1,:.!50,000
(25,000)
$1,225,000--
258,500
247.220
505' 720
__ (25~, 500)
lll7,220
380.750
317,200
30,500
510,000
---3 3 t 0_9_il __
1, 271,450
259,000
1,300,000
(25,000)
$T";ii 5. 000
1974-75 ANNUAL BUDGET
-------.·~-CITY OF PALO ALTO
$ 112;958 $ 103,000 $ 5,060 $ 108,060 $ 7G;OOO
{36,158) (50!000) {50!000) {2; tOOO)
76,800 53,000 5,060 58,060 48,000
182,418 120,357 120,357 40,053
823,696 979,516 108,979 1,088,495 847,859
201,295 80,000 10,911 90,911 85,000
273,603 248,000 6,960 254,960 262,250
$192,460
----~?-~Q...
196,710
2,000
·-i9-ii7iio-
370,915
_8]2...tiJ_~l-
1,241,557
(16 ,500)
(15, 780)
i_l.:.~l?l)
(173 ,001)
-~~500_
(156,501)
78,750
6,100
5,300
53,000
_ 1,0Q_!l_
144,150
27,000
50,000
$ 50,000
{$38J060)
28!000
(10~060)
{80,304)
{240,636)
(5' 911)
7s290
Capital Improvement Fund (273,603) (158,000) ___{!> ~ 960) (164.960) (187,8001 (22,840) -Balance for General Fund -(15 ,550) 90,000 90,000 74,450
Utilities Revenue Transfer From:
Water 601,106 543~553 7,509 551~062 612,326 61,264
Gas 326,374 382,531 1,948 384,479 423,358 38,879
Electric 3,025,012 3,390,389 54,125 3,444,514 3,234,184 (210,330)
Refuse 47,786 (75~83~) (75 2 834) (512 778) 242056
4,ooo,2t8 4,316,473 (12,252) 4~304,221 4, 218,090 (86, 131)
TOTAL REVENUES AND TRANSFERS 10,928,138 13,01.4,668 95,674 13' 110,342 14,176,666 1,066,324
Reserves Decrease (Increase)
Encumbrances -Prior Year-{258,028) 465,428 465,428 (465,428)
TOTAL $10,670,110 $13,014,668 $561,102 $13,575,770 $14,176,666 $600,896
Percent
of
Chan_g_e __
12.0
(66.9)
69.3
(6.0)
(6.0)
(100.0)
-(25.5)
(6. 0)
-(38.8)
26.1
2.0
21.0
11.6
3.1 -u:a-
11.6
4.0
1
{35.2)
(56.0)
(17.3)
(66. 7)
(22.1)
(6.5)
2.9
13.8
~(17~3)
11.1
10.1
(6.1)
____ill_:21_
(2.0)
8.1
(100.0)
4.4
----------------1974·75 ANNUAL BUDGET---------------------
2
------CITY Of-' PALO ALTO---· --------
PRELTMTNARY R\JOGF.T 19714-7'1
GENERAL FUND
SUMMARY OF EXPENUITURES
Actual Adopted Changt>s Adjw:lled Proposed Increase Percent
Budget to l3udHt'l Budget of
Department/Divisio~ 19'72-7 3 1973-74 Date 1973-74 J974-7S (~cre_!3s~-Ch~-~~ -~----------~·--"'-~·---... ~
_____ ..._ ____
~-----~----,--
ADHINISTP.ATION
City Council $ $ 64,084 $ 6,000 $ 70,084 $ 60,700 $ (9,384) (13. 4)
City Clerk 136,648 83,778 7,502 91 J 280 117,097 25,817 28.3
City Manager 365,814 92,567 5,525 98,092 100,295 2,203 2.2
City Attorney -162.L56~ _ ___!1.:') 1 715 _4,717 ___ IS_Q_t 4 3 ~ __ 17_8) 505_ (12 927) _jl.l)
665,027 416,144 2 3, 74!, 439,888 456,597 16' 709 3.8
SUPPORT SERVICES --city-Controller 393,025 405,155 2,498 407,653 4.%, 045 48,392 11.9
City Treasurer 483,628 524,155 28,865 553,020 607p600 54,580 9.9
Personnel 168,099 167,118 495 167!613 192,775 25,162 15.0
Budget and Staff Services
Budget and Resource Analysis 59,481 149,513 780 150,293 144,005 (6,288) (4.2)
Reproduction and Mailing 141,712 142,630 (180) 142,450 161,157 18,707 13.1
Purchases and Stores 12.5,817 141,653 7,303 148,956 153,470 4,514 3.0
Collll'l.unications 419,420 476,986 2,152 479,138 516,259 37,121 7.2
Building Maintenance 635,258 696,138 26,942 723,080 794,398 71,318 9.9
Equipment Maintenance __ 568f.§.i~ 6382660 ____1_92435 -659,095 757,252 982157 14.9
_1,95~!.330 2,2452580 572432 __ ?_,303,012 2!5262541 27.32529 -9T
2,995,082 3,342,008 89,290 3,1•31,298 :3,782,961 351,663 10.2
PUBLIC WORKS
Administration 135.437 150,845 (24,078) 126,767 175,148 48,381 38.2
Engineering 297' 163 327,508 45.,130 373,238 347,651 (2S, 587) (6. 9)
Streets 912,190 970,591 31,542 1,002,133 1,099,908 97.775 9.8
Parks 9892923 1,0782918 20!868 1 '099 ! 7 8_§._ 1!142!576 42 2 790 3.9
2,.334,713 2,527,862 74,062 2,601,924 2,765,283 163,359 -6:3
COMMUNITY ENVIRONMElf!:
Planning 367,762 359,643 218,824 578,467 419,284 (159' 183) (27.5)
Inspectional Services 1882536 441!588 31,953 473!541 255 2 125. (218,416) (46 .1)
$ 556,298 $ 801,231 $250 J 777 $1,052,008 $ 674,409 ($377,599) (35.9)
1974-75 ANNUAL BUDGET
3
CITY OF PALO ALTO ~
PUBLIC SAFETY POliCe--$2,058,645 $2,404,279 $ 35,958 $2~440,237 $2,839,762 $399.525 16.4 Animal Services 106,816 143,533 2,620 146,153 166,402 20,249 13.9 Fire lt 1152 779 1,7881741 19!296 128082037 ~!59J~2 3512875 19.5
3,881,240 4,336,553 57,874 4,394,427 5,166,076 771,649 17.6
SOCIAL SERVICES
Social Services Administration 99.322 686,895 107,018 793,913 448,820 {345,093) (43.5)
Traffic and Transportation 77,043 77,043
Environmental Planning 28,889 28,889
Recreation 468,882 509,477 23,885 533,462 608s923 75,461 14.1 Arts 268,198 275,319 24,049 299,368 324,719 25,351 8.5 Nature and Science 297,315 316,978 4,786 321,764 346,279 24,515 7.6 Library 614!512 684!506 19,711 704,21_7, 775,155 70!938 10.1
1,748,229 2,4i3, 275 179,449 2,652,724 2,609,828 (42,896) (1.6)
Contingent Account 595,000 (114,094) 480,906 310,000 (170,906) (35.5)
TOTAL 12,180,589 14,492,073 561,102 15,053,-175 15,765,154 711,979 4.7
Less Credits for Services
Provided to Utilities 1,510,479 1,477,405 1,477,405 1,588,488 111,083 7.5
NET TOTAL $10,670,110 $13.014,668 $561,102 $13,575,770 $14,176,666 $60p,896 4.4
--·-----· -----~-----1974-75 ANNUAL BUDGET---------------------------/ 4
----
Actual
EXPENDITURES BY SUBPROCRAK 1972-73
Council Expenditures * Council Benefits
Total
EIPEMDITlJitES BY OBJ!CT
Salaries
z.pl9yee Benefits
Materials & SupFllee
Cont~act Services
Other Expense
Equjpment
Sub-Total
Inter(und Expenditurea
Total
fiNANCING
lnU:rfund ~vmue
Generd leveuue
Total
* lnelud•d in City Cl•rk in 1972-73.
CITY OF PALO ALTO
CITY COUNCIL
Adopted Changes Mju.sted Proposed Increase Percent
Budget t:o 8uds;et Budget of
1973-74 Date 1913-74 1974-75 (Decrease) Change
$55,000 $6,000 $61,000 $56,300 ($4,700) (7. 7)
9a08~ 9.084 41400 ( '·~684) (51.4)
64,084 6,000 70,084 60,700 ( 9.384) -113.4)
28,000 28.000 28,000
9,084 9,084 4.400 (4,684) (51.1!.)
10,000 6,000 16,000 10,800 (.5,200) (32.5)
17,000 (1,000) 16,000 17,500 1,500 9.4
1 1000 •.ooo ~1,~:000~ . Jl00.01
64,084 6,000 70,084 60,700 (9,384) (13.4)
64,084 6,000 70,084 60,700 (9,384) (13.4)
lli,0.21 16,021 ul,szz 801 . s.o
48,063 6 1 000 54.063 43.878 ~·0.1852 {18.8}
$64,084 $6,000 .$70,084 $60,700 ($9,38-') (13.4)
197~75ANNUALBUDGET---------------------------------~ 5
DESCRIPTION
-----~----· ...
This budget provides tlw primary, din~ct n•nourct·~ for ttw CH.y Council to ean·y out the~ n•t>po1nfbilities en
trusted to them. ResourccH are alrw provJded for an annuaJ man<Jgement audit which fn a <:ompn'lwnsive .. ~valuation
of a functional operation within t.ht' riHtnfcipal org:ml:wUon to assure that ~>taff rcspomdl'>fJit"A.eH arc dff-
.;::it>ntly and effectively a!'compllslll'rl. ln !Jl'l'VJous years, funds wen• ullocated to audit intmrance funclioas and
Purchases and Stores. Tiw 191J-74 uud1t wns for l>at:n ProcessinK. Ttw J974-7S audit has not yet been determined.
No significant changes in service lewd~ arC' anticlpatl:d in 1.974-75.
1974-75 EXPLANATION OF CHANGES BY OBJECT OF EXPENDITURE
·--------------------·----~-----·----:------
The decrease of $5,200 in Contract Services is due to the elimination of a prior yf.!ar encumbrance for the
management audit. $10,000 is provid~dfo·r-·t:he 1974-7:> management audit.
The increase of $1,500 in Other Exp~ns~ is due to an increase in travel exrenses and a request for books,
pamphlets and subscriptions.
The decrease of $1,000 in ~quipment reflects the discontinuance of a one-time expenditure for office furniture.
1974-75 ANNUAL BUDGET-------------------
6
-NOTES-
-NOTES-
---CITY OF PALO ALTO
CITY CLERI
Actual Adopted tbaa&ea Adjurtt"d Propo~~e4 Inereasa Percent
Budget to Budget Bud set of
IXPDDITUIES IY SUBPROGRAM 1972-71 1973-74 Date 1973-74 1974-75 ~Dec rea a,& Cbaye
AdaiBietratioo and General $ 26,409 $26,504 $8,115 $35,219 $ 41,791 $ 6,572 18.7
!Bployee leuefita 20a67J 12,408, 12.110! 16,608 •• zoo 33.8
47,082 38,912 8,71S 47,627 S8,399_ 10,772 22.6
Meetinsa and. Minutee 15,980 22,759 (2,527) 20,232 20,501 269 l.l
Blectimus 35,020 2,864 2,864 27,270 24,406 852.2
Council Support 36,639 8,935 1.314 1U,249 6,901 (3,348) (32.1)
Record Keeping and Filing 1!927 _10!308 10t308 _4.t026 (6,282) (60.9)
Total 136,648* 83,778 7,502 91,280 117,097 25,817 2eT
DPDWITUDS BY oa.JECT
SalariM 72 048 49,053 3.000 52,053 52,133 80 0.2
t.ployee Beaeftta 20:673 12,408 12,401 16,601 4,200 3).8
Materials 6 Supplies 1.770 2,700 82 2,7al2 2,700 (82) (3.0)
Contract Servtcea 10,074 7,700 2,993 10~693 15,556 4,863 45.5
Other Expense 31,830 11,087 . 217 11,304 29,8.50 18,546 164.1
Equi~t 253 830 1 1 210 2 1 040 250 ~1.790~ 1!L.!)
Sub-Total 136,63~ 6)~ 778 7,502 91,2:90 117,097 25,8!7 28.3
Interfund !xpendituree
Total 136,648* 83,778 7,502 91,260 U7,097 !5,817 -28.3
FlRANCIRC
loterfuad leftllue 32,932 20,795 20,195 21,83.5 1,040 s.o
General lev••~ 100,513 62,983 62,983 95,262 32,279 51.3
Prior Yea~ aacu.braaeea 3.203
li'3,ni
7 1 S02 7 1 502
$h7,o97 f•sop ~) Total $136.646• $7,502 $91,286 $ 5,81 .3
• Includoa City Couacil.
---------------------------------197~7SANNUALBUDGET----------------------:---------7---
--------------------~-~-.,.--...,-----~--------
----CITY Of PALO Al.TO --------------------·~-~--
CiTY CLEKK
DESCRIPTION
The City Clerk 1s Office is reR(JOnsihle for maintaining official City records, condur.tlng City elections and pro
viding information S(!t'licen to the public. Accurate minutes must he kt!pt of all meetings of the City Cou•,cil,
standing cofllllittees and the Commlttet~ of the Whole. ln addition, clerical aupporl for-the Hayor and City Coun
cil and the preparation and distribution Lf the City Council packet 1H provided by this nff1ce.
1974-· 75 SERVICE LEVI::L CHA.Nf:Es/ AD}!_!~!_?!ENTS
A major change in the City Clerk 1 s service level will be to staff and fund for the 1975 Municipal Election. This
change in emphasis among the subprograms of this budget occurs in odd-numbered years.
1974-75 EXPLANATION OF CHANGES BY OBJECT OF EXPENDITURE
The increas!! of $4,200 in !':E!P_l~~-e Be~_fi_t_~ ls due to increased retirement costs and vacation and ;>aid leave costs
The increase of $4,863 in Contract Services is due primarily to advertising costs to expand publication of the
Agenda Digest and lease of~f1 mag~d and dictating equipment.
The increase of $18,546 in Other Expense is due primarily to expenses for the 1975 Municipal Election, which
include funds for registration services, printing costs, and equipment rental costs.
Actual Adopted Changes Adjusted Proposed Increase Percent
Budget to Budget Budget of
SELECTED PERFORMANCE MEASURES 1972-73 1973-74 Date 1973-74 1974-75 _{Decrease) Chang_e --------, _____
Letters from Citizens 500 500 250 7SO 750
Resolutions 140 20 160 160
Council Minutes (pages) 942 950 (SO} 900 800 (100) (11.1)
Council Committees {meetings/pages) 28/319 28/375 28/375 28/400 25 pgs. 6.7
1974-75 ANNUAL BUDGET---------------------
8
---------·----·----CITY OF PAW ALTO---------'----------~----
CITY CLERK
Actual Adopted Changes Adjusted Proposed Increase Percent
Budget · to Budget Budget of
AUTHORIZED POSITIONS 1972-73 1973-74 Date ---1973-74 1974-75 (Decrease) Change
City Clerk 1 1 1 1
Assistant City Clerk . 1 1 1 2 2
Secretary A 1 1 1 1
Clerk B 1 1 1 1
Total 4 4 1 5 -5-
CASUAL AND OVERTIME PERSON YEARS
Casual 1.2 1.0 LO 0.9 (0.1) po.o)
Total 1.2 1.0 1.0 0.9 (0.1) (10.0)
----~--"---------------------------197~75ANNUALBUDGET----------------------------------
9
--NOTES-
CITY OF PALO ALTO
CITY MANAGER
Actual Adopted Change.a Adj1..•sted Proposed Increase P~rc.ent:
Budget to Budget Budget of
EXPENDITURES BY S118PltOGIWt M?J.-73 1973-74 Date 1973-74 1974-75 (Decrease) Change
Adadnistratioa and General $331,448 $76.485 $5.525 $82,010 $ 80,539 ($1,471) (1.8)
Eaployee Benefits 34 365 161082 16.032 19. 756u __hl74 22.8
Total 365:811" 92,567 5.525 98,092 100,295 2.203 2.2
.!~ENDITURES BY OBJECT
Salaries 137,950 64,046 64,046 69,464 5,418 8.5
Employee Benefits 34,365 16,082 16,082 19,756""' 3,674 22.8
Materials & Supplies 1,615 1,000 129 1,129 1,000 (129) (12.9)
Contract Sexvices 11.317 6.650 5,010 11,660 4,650 (7 ,010) (60.1)
Other Expense 173,966 3,789 386 4,175 4,675 500 12.0
Equipment 600 11000 1,000 750 (250} ~25 .0)
Sub-Total 365,813 92,567 s.525 98.092 100,295 2,203 2.2 Interfund ~xpenditures
Total 365,813 92,567 -5. 525 .98,092 100,295 2.203 2.2
FINANCING
Inter fund Revt;!nue 49,468 23,142 23,142 24,Z99 1,157 5.0
General RevemJe 295,670 69,425 (17,708) 52,347 75,996 23,649 45.2 Prior Y~ar Encumbrances 20,675 22 1 603 22 2 603 (Z2.fiQJl (lQO, Q)
Total $365,813 $92.~67 $5,525 $98,092 $100.295 $ 2 .• 203 2.2
* Includes contract with PACDAB and functions transferT.ed tc Social Servic~s and Budget and Staff ~ervices. "'* Employee Benefits is up $2,600, over the Draft Budget due to the conversion of & casual interll to a Manage~ent
Intern po•ition.
"----------·-----------------------197~7SANNUALBUDGET----------------------------------
10
--------------------------CITY OF PALO ALTO-----------~---------------------------------~
\ C I ry MANAGER
DESCRIPTION
This budg~t provide9 the re~:~ourecm for overall organizational udministration as well aH generaJ Htaff support
for the City Council and committees in policy formulation. The City Manager insures that the City is organlu•d
and can provide effect i V{' and t•f f idt•nl implemf!ntation of polJcy while mn intaintng the f lexihility and capabil 1 ty
to deal \o'ith new proKrams and operating requir('mt>ntH.
No significant changes in service levels are anticipated in 1974-75 for the City Manager's Offit:e budgt>t. How
ever, new activities and programs elsewhere in the Cit.y organization wUl have an impact on the allocation of
these resources.
_1974-75 EXPLANATION _OF CHANGES BY QBJ_ECT OF EXP_~!ff>IT_!JRE
The increase of $5,418 in Sa!ariea and $3,674 in E~~oy~~Benefits is due to no~ql personnel cost increases,
increased costs of retirement and insurance, and the conversion of a casual intern to a Management Intern.
The decrease of $7,010 in Contract Services is due primarily to the completion of the Barron Park survey in
1973-74 and a reduction in-advertising req~irements.
The increase of $500 in Other Expens~ is due to increased insurance costs pro-rated to this budget.
Equipment expenditure of $750 !s for the purchase of one typewriter.
1974-75 ANNUAL BUDGET------'---------------
11
~ · Cll'V OF PALO AlTO ----------~
/
CITY MANAGER
Actual Adopted Changes Adjusted Proposed Increase Percent
Budget to Budget Budget of
AUTHORIZED POSITIONS 1972-73 1973-74 Date 1973-74 1974-75 (Decrease) Change ----
City Manager 1 1 1 1
Secretary to City Manager 1 1 1 1
Executive Assistant 1 1 l 1
Assistant City Manager 1
Budget and Research Analyst 1
Coordinator, Community Relations 1
Secretary A 2
Management Intern 1 1
Senior Accounting Clerk (PEP) 1
Total 9 3 3 -4-1
CASUAL AND OVERT~ YE~
Casual 2.1 1.3 1.3 0.3 (1.0) (76. 9)
Overtime 0.1 0.1 0.1 0.1
Total 2.2 1.4 1.4 0.4 (1.6) (71.4)
....._ ________________ 1974-·75 ANNUAL BUDGET---------------~---
12
-NOTES-
-CITY OF PALO ALTO--·-----·--------------.
CITY AlTORMEY
Actual Adopted Change a Adjufted Proposed Increase Percent
Budget to Bud&et Budget of
UPEdDITml!S BY SUB!'ROGII.AH 1972-73 1973-14 Date 1913-74 1974-75 (Decrease} Change
Adainistration and General $132,168 $143,670 $ 4, 717 $148,:187 $144,640 ($3:.747) (2.5)
~loyee Benefits 30.397 32.045 _32 ,0\5 33,865 ____b!J1Q. ~
Total 162,565 175.715 4.717 180,432 178,505 o.n7) (1.1)
UPEliDITUUS BY OSJZC!
Salariet~ 104,484 108,576 108.576 107,940 (636) (0.6)
Employee Jen•fite 30.,397 32,045 32,045 33,865 1,820 5.7
Materials ' Supplies 716 600 1 601 600 (1) (0.2)
Contract Service• 18,516 26,652 2,898 29.550 26,200 (3,350) (11. 3)
Other Expense 7,760 7,842 811!1 8,660 9,900 1,240 14.3
Equip.ent __ 6,!! l.OOQ. _L900 .!.!'.1000) ·ilOO.O)
Sub-Total --.--
Interfund Expenditure• 162,565 175,715 4,717 180.432 '.78,505 (!",927) (1.1)
Total 162:.565 175,715 -4,117 180,432 178,505 (1,927) (1.1)
fiNANCING
Interfund Jevenue 41,093 43,929 43,929 46,125 2.196 s.o
General ~venue 119,180 131,786 808 132,594 132,380 (214) (0.2)
Prior Year lee~raoc•• 2,292 3.909 _3i909 p 19o9} (100.0)
Total $162,565 $175,115 $ 4,717 $180,432 $178.505 ($1, ?27) (1.1)
--------------·~-----1974-75 ANNUAL BUDGET------------~-----
13
--~------~----~---· CITY OF I'Al.O Al.TO ---------------·--·---------~--------~
ClTI ATTORHEY
This budget provides a ful 1 rang~ of legal services concerning a 11 matters affect t ng the City, the City Council,
the staff and City Council-appointed committees and commissions. This program provides the reRources to insure
proper representation for the City in all actions of lnw and equlty and insures prosecution of violators of
City ordinan~es.
The level of serv:lce is expected to remain stable in 1974-7S., although the volume and impact of state and federal
legislation upon municipaJ functions is increasing. The work loRd wtll 1ncrea8e but vll 1 not require staffing or
service level changes.
~2]4~75 EXPLANATION OF CHANGES BY OBJECT OF EXP~ND~TURE
The decrease of $636 in Salaries is due to position turnover resulting in lower salary requirements.
The increase of $1,820 in Em~loyee Benefits reflects increased costs of retirement and insurance.
The decrease of $3,350 in Contract Services is due to a transfer of the Fire Zone 1 contract services to project
funding and to a cl~nge from the MTST {semi-automatic typewriter) and composer equipment to less sophisticated
and more economical typing equipment.
The increase of $1,240 in Other Expense is due to the increased insurance costs prorated to this budget and
increased subscription and book prices.
1974-75 ANNUAL BUDGET--------------·-___/
14
·----------------CITY OF PALO ALTO--------------------·-----.._
CITY ATTORNEY
Actual Ado{~': ·d Changes Adjuated Proposed Increase Percent
Budget to Budget Budget of
AUTHORIZED POSITIONS 1972-73 1973-74 Date 1973-74 1974-75 (Decrease) !:-Jlange _
City Attorney 1 1 1 1
Senior Assistant City Attorney 1 1 1 1
Assistant City Attorney 2 2 2 2
Legal Secretary-Confidential 2 2 2 2
Legal Secretary 1 1 1 1
Total -7--7-7 -7-
CASUAL AND OVERTIME PERSf'JN YEARS
Casual 1.0 1.0 1.0 0.8 (0.2) (20. 0)
Overtime 0.2 0.2
l.o ·--Total l.O 1.0 1.0
----------------------------------197+7SANNUALBUDGET---------------------------------
lS
-NOTES-
CITV OF PAW ALTO
CITY CONTROLLER
Actual Adopted Chan&ea Adjusted Proposed Increase Perc.ent
Budget to Budget Budget of
EJl'EBDITURES BY SUBPROGRAM 1912-73 1913-74 Date 1973-7L 1974-75 !Decreue) Chan~
Adminlst~atiou and General $ 22.180 $ 24.107 $ 46 $ 24,153 $ 25,148 $ 995 4.1
E~ploye~ Benefits 58 1 915 64 1 923 92 65_.01?_ __]3.81,1 8 1 826 13.6
81,095 89,030 138 89.168 98.989 9,821 11.0
Data Control 115.739 120,794 (1,235) 119,559 126,062 6,503 -5.4
Data Pro.:eastna 148,386 151,343 3,407 1S4;7SO 1,62,521 27,777 17.9
Systems Development 47.805 43~988 -188 ~ 44 1 1?! 48.467 4 1 291 ...1:.]_ Total 393,025 "405,155 2,498 407,653 456,045 48,392 11.9
EXPENDITURES BY OBJECT
Saleries 209,929 214,410 (92) 214,318 -~41,134 26,816 11.1 EIIIPloyee Benefits 53,915 64,923 92 65,015 73,841 8,826 13.6 Hatertals & Supplie• 14,917 14,950 467 15,417 18,950 3,533 22.9 Contract Service• 104.932 104,940 1,500 106.440 115,340 8,900 8.4 Other Expense 3,382 5,217 268 5,485 6,000 515 9.4 Equip~Dent 950 715 263 978 780 (198) @!.2) Sub-Total 393,025 405,155 2,498 407,653 456,045 48,392 11.9 Iuterfund Expenditures ~
Total 393,C25 405,155 2,498 407,6Sj 456,045 48,392 11.9
FINANCING
luterfund Revenue 171,212 211,079 2ll,i>79 221.633 10,554 5.0 General Revenue 221,227 194,076 1,768 195,844 234,412 38.568 19.7 Prior Year Bncuzbr•ncea 586 730 730 -_(730) ilOO.Ol Total $393,025 $40S,U.5 $2,498 $407,653 $456,045, $48,39Z 11.9
-----------------------------------197~75ANNUALBUDGET------------
16
~-~----------------·· ------------CITY OF PALO AI.TO ---·----·--------------·-·------·--··-------···----------..___
CITY CONTHOILFR
DESCiUPTION
"" \
in serving tlw eit1..:enH of till' City of Pnlo Alto, as both a governmental a·nd public utilities distributJun agency,
the munlcfpnl organf.wt ion receives and expends over $30 million annually and has in its custody pubHc proper-
ties worth rnuch more. Tht'SP resources both fiscal and real. are the means by which the City ls able to acqulre
th~ services, goods and fac1litieH requir~d for its functions. Co11trol of fiscal resources to insure that what
f.s to be received iri rectd.ved, wlrat should be on hand is on hand, and what is spent. is prudent and i:; for the
public p11rpmuo: nuthorized·--su~h is the role of the Controller.
Although no increase in regular staff is requested, key changes in authorized classifications are recommended.
These consist of the rec-las~ification of the position of Deputy Controller to Manager of Data Systezns and the
position of Data Processing and Systems Supervisor to Data Processing Operations Supervisor. Additionally, tl1ls
budget is being submitted i.n advance uf the 1973-74 management audit of Data Processing. It is likely that upon
Council review of the audit there may be revisions to 1974-75 requirements.
1974-75 EXPLANATION OF CHANGES BY OBJECT OF EXPENDITURE ------------· ----
The increase of $35,642 in Salaries and Benefits is du.e to the transfer of casual keypunch operators from the
Police Department and normal merit and personnel cost increases.
The increase of $3,533 in Materia~and~!_ie~ is due primarily to increased computer paper costs.
The increase of $8,900 in Contr~ct SeJVices is due to supplemental contract keypunching and to increased equip
ment maintenance charges.
The increase of $515 in Othe~Expense is due to increased insurance costs.
Equipment expenditures of $780 are for a magnetic tape rack and one adding machine.
----------------------1974-75 ANNUAL BUDGET-/· ------------·-----------------------------17
~-------------------CITY OF PALO ALTO----------------------
CITY CONTROLLER
Actual Adopted Changes Adjusted Proposed Increase Percent
Budget to Budget Budget of
AUTHORIZED POSITIONS 1972-73 1973-74 Date 1973-74 1974-75 (Decrease) Change
City Controller 1 1 1 1
Manager, Data Systems 1 1
Deputy Controller 1 1 1 (1)
Principal Account Clerk 1 1 1
Control Clerk A 6 5 5 5
Control Clerk :S 2 2 2 2
General Clerk B · 1 1 1 1
Secretary A 1 1 1 1
Supv. Data Processing Operations 1 1
Supv. Data Processing/Systems .. 1 1 (1) .1.
Computer Operator A 1 2 2 2
Key Punch Operator-Chief 1 1
Key Punch Operator A 3 3 3 2 (1)
Progra Analyst l 1 1 1
Program.er B * 1 1 1 1
Co~uter Operator (PEP) 1 1 1 1*
Total 20 21 21 21
CASUAL AND OVERTIME PERSON YEARS.
Casual 0.8 0.5 0.8 1.3 2.7 1.4 107.7
Overtiae 0.2 0.2
Total 0.8 o.s o:a 1.3 2.9 1.6 l23.1
~ PEP position·wi11 be continued to December 31, 1974, to phase out the program.
·-----------------------------197~7SANNUALBUDGET----------------------------~
18
-----------------·-------------, ------------
-NOTES-
~· CITY OF PALO ALTO
CITY TREASURER
Actual Adopted Changes Adjuster\. Proposed Increase PP.rcent
Budget to Budget Budget of
EXPERDI'I.'URES BY SUBPIIOGltAM 1972-73 1973-74 .J?!I.!!.._ 1973-74 1974-75 jDeereaae) ChaJ!I!_
Adainiatration and General $ 42,133 ~ 34,847 $ (391) $ 34,456 $ 31,394 {$ 3,062) (8.9)
Eeploye~ Benefits __ 89,63~ _!_05, S4~ __!95,545 108!753 3t208 3.0
.131,768 140,39l (391) 14(},001 140,147 146 ---o:-1
Cashiering 46,071 60,918 5,113 66,031 57.518 (8,513) (12.9)
Customer Service-Office 79,434 72,090 14.812 86,962 93.934 6,972 8.0
Customer Service-field 93,338 91,543 1,916 93,459 101,862 8,403 9.0
Metter Reading 17,353 63,143 83,143 98,883 15, 74C 18.9
Parking Operations 11,931 19,186 158 19,344 12,137 (7 ,207) (37. 3)
Parking !Dforce•ent 33,582 38,354 1,108 39,462 79,695 40,231' 101.2
Civic Center Ga~ase 10!15"1 181529 61089 24~.618 232424 _lh!94) (4.9l
Total 483,628 524,155 28,865 ,S-53,020 607,600 54,580 9.9
EXPENDITURES BY OBJECT
Salaries 338,591 357,017 3w200 360,217 430,545 70,328 19.5
Employee Benefits 89,635 105,545 105,545 108,753 3,208 3,0
Materials & Suppliee 8,993 10,325 1,782 12,107. 14,000 1,893 15.6
Contract Services 33.419 34.465 21,064 55.529 44,245 (11,284) (20.1)
Other Expense 11,321 8,003 (391) 7,612 8,312 700 9.2
Equipment 1 2669 8,800 3 2 210 12 2010 1!745 (10,265) ~8S.5)
Sub-Total 483,628 524,155 28,865 553,020 607,600 54,580 9.9
In.tedund Expenditures
Total 483,628 524,155 28,865 553,020 607,600 54,580 I --,:9
PIHAHCIJIG
Interfun4 levenue 395,908 361,230 361,230 379.292 18,062 s.o
General levenue 12,190 162,92.5 2,009 165,734 228,308 62,574 37.8
Prior T .. r Eacu.brancea 14.930 $2:,05.!_ 26.056 !26.056) ~100.0~
Total $483,628 $524,155 ' 65 $553,020 $607,600 ,54,580 9.9
1974-75 ANNUAL BUDGET -~-__) l 19
:?
~----·---------··--------------<:ITY OF PAI.O ALTO-----·-------------------------------·-
C f'fY THEASURF.R
DESCRIPTION
The Office of the City Treasurer provide:; a variety of City services. Primary responsib1 lities include the in
vestment of City moneys and the receipt and proceBsing of City revenues froro utility salt!s. permits, licenses
and various taxes. In addition. it provides uti llty customer field and business offiee services which involve
routine turn-off and turn-on requests. responHe to customer inquiries ahout .accounts and response to custom(>r
complaints or problems. The meter reading activity is also handled by this office. An additional responsibility
is the overall administration of the parking program in Palo Alto, w-hich includes the sale of permits, administra
tion of the Civic Cenu~r garage, and daytime and· overnight parking enforct~mt-nt.
In 1974-75 the parking enforcR"ment service level will increase by one regular position and two casuals to sup
port the overnight parking activities that were transferred to this department from the Police Department.
Activities related to the collection and tl".aintenance of parking meters have been terminated with the scheduled
removal of the meters. The enforcement lost by removal of the meters will be offset by reclasslfication of the
Parking Meter Collector/Serviceman to Parking Monitor.
1974-75 EXPLANATION OF CHANGES BY OBJECT OF EXPENDITURE -------------------
The increase of $73,536 in Salaries and Benefits is due to the addition of an overnight Parking Monitor and two
casuals to the Parking Enforcement Subprogram, casuals to provide work measurements, casuals to provide for
garage cleaning and security, and normal merit and personnel cost increases.
The in~rease of $1,893 in Materials and Supplies is to provide supplies for apartment licensing and overnight
parking enforcement, increased supply costst and bi-annual replacement of meter book pages.
The decrease of $11,284 in Contract ~ervices is due to performance of garage cleaning and security activities by
casuals and completion of computer programmf.ng for utility service reports.
The increase of $700 in Other Expense is due to increased insurance costs prorated to this budget and to
establishment of a cashier's over and short fund.
Equipment expenditures of $1,745 are to purchase devices for finding buried pipes and to purchase one typew-riter
and one adding machine.
------------------------1974-75 ANNUAL BUDGET------
20
-------CITY OF PALO ALTO-------------------
CITY TREASURER
Actual Adopted Changes Adjusted Proposed Increase Percent
Budget to Budget Budget of
SELECTED PERFORMANCE MEASURES 1972-73 1973-74 Date ---1973-74 1974-75 (Decrease) Change
Co&t per Utility Payment Processed 16.8¢ 23.6¢ 23.6¢ 19.3¢ (4.3¢) (18.2)
Customer Service Average Response
Time (ainutea) 16.9 15.0 15.0 15.0
Meters Read per Man Rour 44.1 41 •• 7 44.7 49.1 4.4· 9.8
Percent Utilization of ~hort Term Parking-Not Avail. 75 75 80 5 6.7
AUTHORIZED POSITIONS
Assistant City Manager -Physical SerVices 0.1* 0.1* 0.1* 0.1*
City Treasurer** 1 1 1 (1)
Mgr. Customer Services/City Treasurer** 1 1 1 1
Supv. Revenue Collections 1 t 1 1
Supv. Meter Readers 1 1 1 1
Supv. Utility Service 1 1 1 1
Account Clerk A 1 1 1 1
Account Clerk 8 3 3 3 3
C..enera1 Clerk A 1 1 1 1
General Clerk C 1 1 1 1
Customer Service Clerk 3 3. 3 3
Parking Monitor 4 4 4 5 1
Overnight Parking Monitor * 1.1 * 1.1 tr
1 l.
Secretary A 1..1 1.1*
Meter Reader 7 7 7 7
Parkiug Me.ter Collector/Serviceraan 1 1 1 (1)
Utility Se~viceman ** 7 7 7 7
Special Program Assistant 1 J.
Total 34.2 34:2 34.2 35.2 1
* 0.1 person year of the Assistant City Manager-Physical Services and a Secretary A are included in this prograa.
The positions are shown in Light and Power.
** Reallocations of positions since publication of the 1974-75 Draft Budget.
----------------197+7SANNUALBUDGET----------------------------,------
21
---------------------'---·---CITY OF PALO ALTO-----·---------------------·-----~~--
CITY TREASURER
l!ctual Adoptl'd Ch;tOEPS AdjnstP.r\ Proposed Increase Percent
Budget to Budget Budget of
CASltAL AND OVERTIME PERSON YEARS 1972-73 1973-74 Date 1973-·74 19'14-75 _{_Ue .<::.!:~ ~:2_ -~_ha__1_~_ -------------------~---------------------------------
Ca!iilllal 3.3 1.9 0.5 2.4 5.4 3.0 125 .o '
Overtime 0.3 0.2 0.2 0. t, 0.2 100.0
Total 3.6 2.-i 0.5 -2--:-6 s.-8 -3.2 Tf1:1
1974-75 ANNUAL BUDGET -----------------------~
22
-NOTES-
-NOTES--
~---------------------Cll'Y OF PALO ALTO------------------._
EXPDDITUUS IY SUBPROGJ.AM.
Adatnlatretton and General
Eaployee Benefits
1ecru1twent and Selection
E&ployee Developwnt
Safety. Health and Vorkaen'o
C'.mapensat ion
Cl&saification and Pay
Employee Relations
Eaployee SerJicea
Total
DP!RDlTURES BY OBJECT
Salaries
Eaployee ~nefita
Material& 6 Supplies
Contract Serviceli
Other Kxpenu
Equipeent
Sub-Total
laterfund Expenditure•
Total
PIIIAHClNG
' Intedund Jeveoue
General i.evenue
f rior Year !a.cllllbra(".ee
'Iotal
• The inere&ee of $3.000 over
PIRSOMDL DIP.t.HMEN'l'
Actual Adopted Cbmsee .Mjusted Propaaed lllCTe ... Pet' cent
Budaet to Bud set Budget of 19n-n 1973-74 Date 197'3-74 1~74-75 fDecreaeel Chanae
$ 20,008 $ 16.693 $ 69 $ 16.762 $ 21,309 $ 4,547 27.1
19.380. 24!70~ _24,703 26,215 _1~ 6.1
39,388 41,396 ~ 41.465 47,524 6,059 -rr;r
26,900 30.611 600 n.zn 36,9~7 l~686 18.2
35.794 30,417 10.477 2}._316* (5.161) (16. 9)
22,033 21.135 (600) 21,135 38.181 11,0ft9 80.7
15.607 8.666 8.666 8.627 (39) (0.5}
13,613 20.012 20.012 20,816 804 4.0
~.764 14!161 426 14 1 587 15,314 767 5.3
168,C9-9 167,118 t;;S 167,611 192,775 2!,162 H.o
7S. 755 88,204 88,204 99,930 11.726 U.l
19,380 24.703 24,703 26.215 1,512 6.1
1,944 5,375 (591) 4,784 6,075 1,291 27.0
53,979 36,350 611 36.961: 45,000* e.olt 21.1
16:.641 11,831 475 12,106 12.280 (16) (0.2)
401 65.5 655 31275 21 620 400.0
168,099 167.118 495 167~61] 192,775 U,161' u.o
168.099 167,118 495
_.._
167,613 192.71.5 25,lir -u.a
39,380 41,780 41.780 43,869 2,089 5.0
126.516 124,892 495 125,387 148,906 23,SU 11.1
2a203 446 446 ~·w ilOO,Ot
$168.099 $167,118 $495 $167,613 $192.17J $iS,1 U.6
the Draft Budget is due to the development of the cultural avarea••• PfO.t"U,
-----197~75ANNUALBUDGET-------------------------------~
23
~-----------·-------·--------· CITY OF PALO ALTO--------------------·· --------···-·-------· ··-·--~---·-----
Pt:RSONNEI. DEPARTMENT
IJESGK I PT ION
\ The Personnel Department is responsible for the recruitment and selection of qualified personnel and for· the
admlnlstra lion of employee-related programs and activit. ies. This responHlbility inc tudes the deve I opnwnt <11\d
ma:lntenru\ce of a functional clas~:~lficatlon plan, the administration of employee iJent>fitu and workmen's compen
sation, the coordination of employer-employee relations including meet and confer nev,otfations, and the effec
tive u t 11 i za t ion of the human resources ava ilab 1 e to the CH y.
ln 1974-75 the Personnel budget will include $12,000 for a physical fitness pilot program. The objective will
be to I"l.!duce disabling injuries and hf.,alth problems in the Fire Department by providing periodic pLysfcal cxami.-·
nations, smoking withdrawal counsl•ling. dietary counseling, and physical exercise sessions. Personnel will also
be responsible for monitoring and assJsting the implementation of the affirmative action programs of each depart
ment and division of the City, including the development of a cultural awareness program.
·' 1974-75 EXPLANATION OF CHANGE~ BY OBJECT OF EXPENDI~URE
The increase of $11,726 in §alaries and $1,512 in Employee fienef!~ is due primarily to normal merit and per
sonnel cost increases plus some additional casual help to support new,rec9rd keeping requirements.
The increase of $1,291 in ~terials and~plies is due to cost increases and purchase of safety glasses and
footwear.
TI1e increase of $8,039 in Contract Services is due to expanded advertising required by the affirmative action
program, medical consultation for workmen 1 s compensation cases, the development of a cultural awareness program,
and physical examinations and counseling associated with ~he physlcal fitness pilot program.
~irment expenditures of $3~275 are to purchase exercise equipment for the fitness program and to purchase one
fireproof filing cabinet.
1974-75 ANNUAL BUDGET------------------------
24_
'
CITY OF PALO ALTO
PERSONNEL DEPARTMENT
Actual Adopted Changes Adjusted Proposed Incr.ease Percent
Budget to Budget Budget of
SELECTED PERFORMANCE MEASURES 1972-73 1973-74 Date 1973-74 1974-75 (Decrease) Change
Percent of Vacancies Filled
Within fiO Days 70 73 73 75-80 2-7 3-10
Percent Reduction in Lost-Time Injuries 33.3 . 10.0 10.0 10.0
Percent of City Health Plan Claims
Processed Within 2 Weeks 50 80 80 80
AUTHORIZED POSITIONS
Director of Personnel Services 1 1 1 1
Administrator, Benefits and Safety 1 1 1 1
Administrator, Compensation and Employment 1 1 1 ,
.L
Secretary A 1 1 1 1
General Clerk A 2 2 2 2
Personnel Assistant · 1 1 1
Total 6 7 -1--7-
CASUAL AND OVERTIME PERSON YEARS
Casual 0.3 0.3 0.3 0.6 ,Q.J 100.0
Overtime 0.1 0.1
Total 0.3 0.3 0.3 0.7 0.4 133.3
-----------------------------------197~75ANNUALBUDGET------------------------------------'
25
.--------------·-·--------------------CITY OF l:iAU> ALTO------------·----·-----------·---------·--------------
BUD~P.T AND STAFF SP.RVICES DEPARntf:HT
~V1~tAR'i
Actua t Adopted Changes AdJu;tcd l'I"oposed lncrcalie l'~rcent
Budget to Budp,et Budget of !~J!!'ENDITl!,RES IY_J:?IVlS!~!f 1912-73 J971-71f Date 1911-74 1974-75 _(_l~~:.t:_<'_l! !i_l')_ C_h_~-'~&e. _ ---~~----···~-·-~---.. --------~-------------·---
Budget and Resource Analyais $ 39 ,4fH ~ 149,513 $ 7d0 '-$ 1S0,293 $ 144,005 $ (6,288) (lt.2) KeproducUon llnd Maili.ng 141,712 142,610 (11::10) 142,450 16I,l57 JB,70i 11. 1 Purchases 'lnd Stores 125,8\7 141,651 7,303 14tr,956 1)1,470 4/>14 J.O Couunun1cut lmiA !~19,1120 1.76, 986 2 1 1 ~?. 1,7?, UA ~H,1 7S9 H,l2l /.2 Building Malntennnce 1Jl5,25R 696,138 26,~42 17'11080 7911.198 71 '113 9.9 Eq u i p1utul 1-Lt lutenance ____ __1 r~ H_ L~ '!_2_ 6J&,Il6o i!O ,.j ;; __ 6~9,~iCI_~ 7'..7 lSl ---~~!1.1_)_/_~. l4.'J Total -i·;r4-;; ~ Tllo ._::1 _____ ---------'--·-. 1,~50,))0 57 ·'·J2 2, JOl,012 2. )2(,, 541 221,)£9 ·---9:-r·
~ENDITU~f.S_!!LOB.Jf.CT
Salaries 799,505 908,555 8,000 916,555 11006,861 90,30~ 9.9 Employee Benefits 2(;2,996 291, Hl 291,751 101,859 12,108 4,2
Materials & Supplies 307,446 308,327 11,829 320,15b 418,862 98,706 30.6 Contract Services 195,984 278,3S6 13,026 291,382 325,248 33,866 11.6 Othet-EJCpenee 17.539 19,041 2,'n7 21,968 25,313 ) 1345 15.2 Equipment _!_~~28 __ 264,25Q . 21,652_ __ 1§.!.1 902_ __ _268,44_!! _Q?_!45Q (6.1)
Sub-Tot:al 1, 777,698 2,070,280 57,432 2,127,712 2. 348,591 220,879 10.4 Intet-fund Expenditure• 172 z 6J2 1751300 __ 1752 30.Q __ p7,95.Q_ ____ 2J. 65Q__ l.S Total 1,950,)30 2,245,580 57';432 2.303,012 2,526,541 223,529 --9:r
FINANCXNG -----
Department Revenue
HUD Cr.ent 40,000 40,000 (40,000) (100.0)
Damage Coat lecover-y -. . 117p 11647 1.a 647 1,000 {647) J39. 3) 1,711 40,000 1,647 41,647 1,000 (40,647) (97.6)
Interfund Revenue 484,263 S3l,OS3 5:31,053 605,310 74,257 14.0 General Rli!ven'Je 1,451,800 1,674,5-27 27,538 1,702,065 1,920,231 218,166 12.8 Prior Year EnculiiJ:Irancea __ .Q_tJ5i
$2.245,580
28r247 __ 28,247 (28,24 7) ~100.0) Total $1,950,330 $57,432 $2,303,012 $2.526,541 $223.529 9.7
1974-75 ANNUAL BUDGET----
26
---------------CITY OF PALO ALTO--------------------
BUDGI'r A!1D &'tAft SDVICIS DDUW
BUDGI't AIID USOURCI AMLYSIS DMStmw
Aettaal Adopted Cbaaaee Adjute4 Propoa .. lac reaM Percent
Budsc.t to Bu4set Bu4pt of
UPDIDI!UUS .,-SWPBOGUII 1971-73 1973-74 Date 1973-74 !lli.:1!_ ,{Decre.ue} ~ ..
Ad:Mibbtratica aad Gaeral $28,531 . $ 37,445 $1.89} $ 39.342 $ 29,68l ($9,659) (24.6)
lllployee hneflta 14,693 ~855 21.855 __!L_!l5 2 1 080 9.5
43,224 . 59,300 1,897 61,197 53,618 (7.579) (12.4)
Prosraa Evaluation and
Operatic.:.• Analyaia 16,257 60,117 (1,125) .'!~,992 56,431 (2,~61) (4.3)
Judset Preparation and
Acbdnietration • 19,509 19,509 28,?51 9,242 47.4
Leglalettve Analy•i• and leae&rch * 10.58i 8 10 1 595 5e205 -~ (5,0.9!
Total 59-p481 "149,513 780 150.293 144,005 (6,298) {4.2)
EXPENDITURES If OBJECT
Sa lade• 39,745 105,176 105,116 109,951 4,775 4.5
EMploy~e Benefit• 14,693 21,8SS 21,155 23,935 2,010 9.S
Materials • Suppli•• -404 2,010 87 2,157 1,120 (1,017) (48.1)
Cootraet servieel l,94S 16,505 (525) 15,980 4,174 (11,806) (7l.9)
Other EapesiH 694 3t357 56J 3,920 4,375 45J 11.6
£qu1p.ent 550 6SS 11 205 450 ,!7'5)-l62.7~
Sub-Total 59,481 149.51J 780 150,293 144,005 (6;211) (4,2)
Interfuad Expenditure•
Total 59,411 149,5!3 --7i0 U0,29l 144,005 (6,2ii) . (4.2)
rt.JIAHCliG
DeparCMet ......
40,000 40,000 (40,000). (100~0) BUD G~at
JQterfU..S leWDue 25,435 25,435 26,707 1,272 s.o
O.er-al .. .,..ue !'9,481 84.071 710 84 1 151 117.291 32.440 .st.2
Total 159,411 $149,513 $ 780 $150,293 $144,005 ($~,281) (4.2)
" Included in City Mana&•r 1
• Offlca budRet.
~--------------------------------197~75ANNUALBUDGET----------------------------------
27
Tite Budget and Resource Analysis Division provides for the udmtnhtration of the Budr,ct and Staff ScrvlcmJ
Department and therefore is refipomiible for the pi·ovision of staU services, lncluding reproduction mHI nm11iug,
conmlUnt.cations, purchauing, and building and equipment m.aintenanct? to all City departmenla. A primary r<!epon
sibility of the division is the preparation and administration of the City budget. Hutlget-ndated actJvity han
increased i"l the last two years due to the requil'ement fot a greater number of documents. The dlvfsion ahn
provides program evaluation and operations analysis capability t:o all City departments in order to evaluate and
improve program effectiveness. The provision of general reRearch C<!pabillty for thr! City Manager and of 'lnalysis
of state and federal legislation affecting the City are also functions of this dlvJston.
1974-75 SERVICE LEVEL CHANGES/ADJUSTI1ENT~
In 1.973-74 the Service Management System project was applied to two roajor departments. In 1974-75 the SMS pro
ject will apply work measurement and evaluation techniques to review one maJor City department, tentatively
Publlc Works. In addition, all approved budget supplements wHl be evaluated.
197H~.!:LANA'!'ION __ OF CHANGES BY OBJECT OF EXPENDITURE
The increase of $6~855 in Salaries and Benefits is due to normal merit and personnel cost increases and a slight
casual salary increase to provide additional help for central records maintenance.
TI1e decrease of $1,037 in Materials and Suppli.es is due primarily to reduced requirements in 197t.-7S, since the
SMS project start-up costs were included in 1973-74.
The decrease of $11,806 in Contract Services is due to reduced consulting requirements in connection with the
SMS project.
The increase of $455 in Other Expense is due primarily to increased insurance costs to the City and prorated to
this division.
I Equipment expenditure of $450 is to purchase one calculator.
~-------1974-75 ANNUAL BUDGET-----
28
CITY OF PALO ALTO------------~-------...
BUDGET AND RESOURCE ANALYSIS DIVISION
Actual Adopted Changes Adjust eli Proposed Increase Percent
Budget to Budget Budget of
SELECTED PERFORMANCE MEASURES 1972-73 1973-74 Date 1973-74 1974-75 (Decrease) Change -------------
Major Progr~ Evaluation Studies Not Avail. 2 2 6 4 200.0
Budget Documents Prepared 4 7 (2) 5 5
Percent Variance Between Estimated
General Fund and Actual 4.5-5 5 5
Legislative Bills Reviewed 60 l5 75 85 10 13.3
AUTHORIZED POSITIONS
Director, Budget and Staff Services 1 1 1 1
Program and Operations Analyst 1 1 1 1
Budget and Research Analyst 1 1 1
Secretary A 1 1 1 1
Secretary B* 1 1
General Clerk B* 1 1 (1)
Ad&inistrative Aide (PEP) 1
Senior Account Clerk (PEP) 1
Clerk Typist (PEP) 2 1 1 _lli
Total 7 6 6 5 (1)
•
CAStJAL AND OVERTIME PERSON YEARS
2.1 2.1 2.2 0.1 4.8 casual 0.1 0.1 Overtiae
2.1 2.1 2.3 O.i 9.5 Total
Reclassification since publication of the 1974-75 Draft Budget.
------~--------------------------197~75ANNUALBUDGET---------
29
-NOTES-
\
CITY OF PAW ALTO
IUDGIT A11D STAPP SERVICIS DEPAal'IIIIIT
JtEPIODUCTIOH AJm HAILIWG DtvlSIO.
Actual Adopted Cbacee MJu•tecl Prvpoaecl Inc:reue Percent
Budaet to BudaeJ Jud1et of
DPDDITGUS aY SUIPIOGIAH U72-73 1973-74 Date 1971-74 1974-75 (Deena•~ Chana•
AdaiDiatratioo and General $ 4,411 $ 3,497 ($540) $ 2,957 $ 3,523 $ 566 16.1 J.ployee Benefits 15aOS5 18.335 18.335 13,11!. (51214) H 19,466 21,832. (540) zt.z9.z 16,644 (4 ,648) ) leproduetiou 53,739 59,996 335 60,331 69~249 8,918 14.8 Hail in& ~ 60,802 25 6o.an.. 75 1 264 14a437 23.7 Total 141.712 141.630 (180) 142.450 161,157 18,707 13.1
.
.DPEIDITUUS IT OJ.JIC'r
Salariea 38,13], 40,655 40,655 46,213 5,558 13.7
Eapl'1" Dea.ttu 1S.305 18,JZ5 18,335 13,121 (5,214) (28.4) Mat•rlala 6 SuppJtea 76,S17 67,800 25 67,825 -86,473 18,648 \ 21.,
Contract Senicea 6,164 14,100 14,100 14,100
Other Expenae 2,892 1,290 (540) 750 1,250 5QO 66.7 Equip~ent 2.703 450 335 785 pes1 ilDO.O} Sub-Total 141,712 142,630 (leo) 142,450 161,157 18,707 ll.l
Int&rfund Bxpeodttur .. .
Total 141,712 142,630 heo'T 142,450 161,157 18,707 13.1
fiiWICIKG
Interfund leftllue 49,683 43,046 43,046 45,198 2,152 5.0 GeMralaeyaue 91,669 99,581t (619) 98,965 115,959 16,994 17.2 Prior Year IDcu.braacea 360 439 439 (439) ClJ!2:.,2) Total ,. $141,712 $142,630 ($110) $142,450 $161,157 $ 18,707 U.l
--------~-----------------------197~7SANNUAL8UDGET----------------------------------
30
------~----------------------~---------------------------------------------------·-----------------------~~-----------~
---------------------------CITY Of' PALO ALTO------.. ---------~------------------
DESCRIPTION
BUUG~T AND STAFF SERVICES DEPARTMENT
REPRODUCTION AND MAILING DIVISION
1~he Reproduction and M.aillng Division t'~rovides immediate and long-range printing, dupl feat fng and collat lng
services for all Cfty departments and activities. By providing this service within the Cityt immediate service
and control is possible and a savings of approximately 55 to 60 percent of the cost of outsid(• cotmnerc:fal print
ing. This-division is also responsible for handling and delivering all U.S. and intra-City !!'.ail and for
delivering materials to Civic Center offices.
1974-75 SERVICE LEV~. C~ANGESjAD~USTMENTS
Efforts will continue in 1974-75 to provide all departments with economical printing, duplicating, collating and
mailing servi.ces. The level of serv lee this division provides has increased suhHtantially in the last five
years in that there has been a 250 percent increase of printing impressions with no increase in the staffing
level. Ad additional position is requested in 1974-75 as·, IJSBt levels of service cannot be met without the addi
tion of the full time press operator.
1974-75 EXPLANATION OF CHANGES BY OBJECT OF EXPffi1DITURE --
The increase of $5,558 in Salaries is due to the combination of a request for an additional full time Pressman
and a decrease in casual requirements.
The decrease of $5,214 in ~m~loyee~enefits results from a reductton in disability costs due to estimates based
on the current year's actual costs.
The increase of $18,648 in ~~terials and Supplie~ is due to substantial increases in the costs of paper,
envelopes, postage, and other supplies.
The increase of $500 in Other Exper.se is due to increased insurance costs pror.ated to this division.
-------------1974-75 ANNUAL BUDGET----------------------
31
------·----------·------CITY OF PALO ALTO-------
REPRODUCTION AND MAILING DIVISION
Actual Adopted Changes Adjusted Proposed Increase Percent
Budget to Budget . Budget of
SELECTED PERFORMANCE MEASURES 1972-73 1973-74 Date 1973-74 1974-75 (Decrease} Chan~ ---
9,509,133 10,600,000 10,600,000 11,100,000 500,000 4.7 Printing Impressions
8~800 9,000 9,000 10,000 1,000 11.1 Printing Jobs
Outgoing Mail per Month Not AvaiL 47!t000 47w000 47,000
Incoming Mail per Day (mail sacks) Not AvaiL 4 4 4
AUTHORIZED POSITIONS
Supv. Reproduction and Mailing 1 1 1 1
Offset Duplicating Machine Operator 2 2 2 3 1
Mail Clerk 1 1 1 1
Total 4 4 4 5 1
CASUAL AND OVERTIME PERSON YEARS
Casual 1.0 1.0 1.0 0.5 (0. 5) (50.0) '
Overtime 0.1 0.1 0.1 0.1
(45.4) 1.1 1.1 1.1 0.6 (0. 5) Total
1974-?5 ANNUAL BUDGET -·----__:_-----------
3
-
2
-
.J
-NOTES-
CITY OF PALO ALTO
BUDGET ARD STAPP SDVICD DEPAR1MI!:Ift'.
PURQL\SIS AJID STOUS tUVISIOW.
Actual Adopted Chan sea Adjusted Propo..S. Increaee Percent
Budget to Budget Judaet of
I.IPJIIDI1'11DS IIY SUBPilOGIAM 1972-73 1973-74 Date_ 1973-74 1974-75 _{Decreaae) Cb$1ge
Adatnietrati~n au4 Gen~ral $ 6,409 $ 12,699 $5,644 $ ,18,343 $ 13,204 ($5,139) (28.0)
Eaployee Beftefit• 27.075 ~ 29t201 31.345 21144 7.3
33,484 41,900 5,644 47,544 44,549 (2,995) (6. 3)
PuTcbaetq 57,051 61.468 1,656 65,124 65,540 416 0.6
Delivering 6,408 8,431 8,431 9,263 832 9.9
Stores 28.874 27.854 l 21.851 .1lt 1 118 62261 22.5
Total 125,8if 141,653 7,303 148,956 .. 153,470 4.514 3.0
UPPDITUIIS IY C&JECT
Sftlcdee 94,558 100,701 100,701 105,322 4,621 4.6
J.ployee Benefite 27,075 29,201 29,201 31,345 2,144 7.3 KatecLala 6 Suppliee 1,16~ 3,420 1,659 5,079 3,420 (1,659) ( 32.1) Contract Services 814 6,000 4,900 10,900 5,683 (5,217) (47.9) Other Expense 1,358 1,631 744 2,)75 2,900 525 22.1 Equipment 846 700 700 4.eoo 4,100 585.7 Sub-Totd 125,817 141,65] 7 ,30_3 148,956 153,4_70 4,514 3.0 Interfund Expeaditure•
Total 125,817 1'4l;fi53 7,303 . 148,956 1.53,470 4,514 3.0
nRANCING
Interfund le.-nue 50,118 42,918 42,918 45,064 2,146 ,.0 General ... _...,. 74,417 98,735 .5,644 104,379 108,406 4,027 . 3.9 Prior Year II:Qcu.bnncu .1.282. l:.a659 11 6.59 ~1.659) ,100.0)
Total $125,817 $141,653 $7,303 . $148,956 $153,470' $4,514 ).0
~--------------------------------1974-?SANNUALBUDGET------·------------------------------
33
------------------------~---· CITY OJ.' PAI.O AI.TO ---·---~-------------------------------~----
DESCRIPTION -----·---.. ----
IHill<:ET ANll STAH' SERVIC!•:S BEPARTMF:tn'
PUKCHASES AN[) STORES IH VIS JON
The IHvislon of Purchases and Stor·~s provides centralized purchasing servkes for all City department.s and insures
that all materials and supplies meet acceptable standards and are stored and distributed 'in an effective' manner.
The division purchases and receives over 95 percent of the materials and supplies used by City departments and
checks them for quality and quantity to assure that acceptable standards are met. Cooperative purchase brrange
ments are maintained with other municipalities and agencies. Supplies are warehoused and carefully inventoried
ai:. tlu:! Municipal Servh:P-Center Lu assure thal they are available at. apprupriale limm; lu facilitate urgani:l:a
tion-wide operations. The division disburses materials and supplies and delivers j nter·-faci Hty mail and City
Council and Planning Commissf.on packets. The divislon is also responsible for C1ty-•,..-J.de retention. storage, and
destruction activities for recordH.
1974-75 SERVICE LEJEL CHANGES/ADJUSTMENT~
No changes in levels of service are anticipated in 1974-75; however~ 1t should be noted that the division expects
substantial increased costs in the purchase of materials and services. Due to the current economic abnormalities,
it is anticipated that the City's annual dollar savings between the two lowest bidders will decrease by approxi
mately $50,000. Additionally, commodities in short supply and long delivery that will have an impact on the
City's operations are petroleum products, paper, plastic pipe and conduit, brass an~ copper fittings, copper and
aluminum cable~ transformers, water and electric met2rs, steel, lumber, and many types of tools and equipment:.
Furthermore, it is anticipated that material costs will increase anywhere from 5 percent to 80 percent, depending
on the availability of the CIJtnmodity.
1974-75 EXPLANATION OF CHANGES BY OBJECT OF EXPENDITURE
The incxease of $6,765 in Salaries and Benefits is due to_ normal merit and personnel cost increases.
The decn'!ase of $1,659 in l1aterials and Supplie_i! is due to not c.arrying forwnrd a. prior year encumbrance. The
1974-75 cost is expected to be at the same level as the 1973-74 adopted budget.
The decrease of $5,217 in Contract Servi.ces is due to completion of the i.nventory control program and a reduction
in microfilming requirements.
1974-75 ANNUAL BUDGET--------------------
34
-----------------~---CITY OF PALO ALTO---------------------
PURCHASES AND STORES DIVISION
1974-75 EXPLANATION OF CHANGES BY OBJECT OF EXPENDITURE (continued)
The increase of $525 in Other Expense is .due to an increase in insurance costs prorated tv the division.
_Equipment expenditures of $4,100 are for storage racks and a microfilm re.ader.
Actual Adopted Changes Adjusted Proposed Increase Percent
Budget to Budget Budget of
SELECTED PERFORMANCE MEASURES 1972-73 1973-74 Date 1973-74 1974-75 (Decrease) Change
Purchase Requests Processed 6,226 o,OOO 6,000 6,000
Quotatic~s Obtained 2,653 2,300 2,300 2,300
Delivery and Pick-up Transactions 7,554 7,800 7,800 7,800
Inventory Turnover Ratio 1.2 1.8 1.8 1.8
AUTHORIZED POSITIONS
Director of Purchasing Services 1 1 1 1
Assistant Director of Purchasing Services 1 1 1 1
Buyer 1 1 1 1
General Clerk. A 1 1 1 1
Genersl Clerk B 1 1 1 1
General Clerk C 1 1 1 1
Chief Storekeeper 1 1 1 1
Storekeeper 1 1 "1 1
Delivery/Stock Clerk 1 1 1 1
Total .-9 -9--9-9
CASUAL AND OVERTIME~SON YEARS
Ca•ual 1.0 1.0 1.0 1.0
Overtime 0.2 0.5 0.5 0.6 0.1 20.0
Total .1.2 1.5 1.5 1.6 0.1 6:7
1974-75 ANNUAl,. BUDGET
35
• ~ ......... ~ .......... L~-...:..~,0 •lll• .. ... . ......... ~~. -
---~---
---------CITY OF PALO ALTO-------------------
BUilGET AliD STAFF SERVICES DEPARTMENT
COHKUMICATIOHS DIVISION
Actual Adopted Changes Adjusted Propoeed Incr.eaae ttercect
Budget to Budg~t Budget of
BXPBNDITUUS BY SUBPB.OGRAI! 1972-73 1913-74 _!}!I.!!_ 1973-74 1974-75 (De:creas~l. Change
Adaint~tr•tion and General $ 9,901 $ 2.3,201 $1,561 _$ 24.762 $ 26,242 $ 1,480 6.0
!aployee leneflt• 57!451 72 1 60~ 72i.605 791432 6!827 9.4
67~35? 95,806 1,561 97,367 105.674 8.307 11.7
Operations 297,543 322,590 (2 ,1.42) 320,448 * 334. 020 .,. 'f..r.!:t; l3.572 4.2
Maintenance ~~ 581590 2 1 733 611323 . 76,565 151242 23.7
Total 419,420-415,986 2,152 479,138 516,259 37,121 --7-.2
EXPENDITURES IIY OBJECT-(
A 260,516 r 'i•J•,_ Salarie• 211,659 223,123 223)123 37~393 .16.8
!aployee Beneflte 57~451 12,605 72,605 79,432 6,827 9.4
Materials & Supplies 11,006· 15,725 1,779 17,504 17,790 286 1.6
Contract Services 109,609 121,530 121,530 122,470 940 0.1
Other Expense 3.846 4,203 1,447 5,650 6,415 765 13.5
Equipment -~.J...aaJ __JQt200 ~1!074) 29.426 _!_0.180 {9.2462 J.31.4)
Sub-Total 408,654 467,686 2,152 46'9,838 506,803 36.965 7.3
Interfund Expenditures 10.766 91300 91300 9.45! 156 1.7
Total 419,420 476,986 2.i52 479,138 516,259 . :17,111 1.1.
FIHAMCINO
Iaterfuad Revenue 104,670 109,876 109,876 115,370 5,~94 s.o
General ltevtnue 307,704 367,l10 1,447 368,557 400.889. '" ,:<. 32,332 . 8.8
Prior Year !ncu~rance• 7.0~6 705 '105 {70.5~ (100.0)
Total $419,420 $~76.986 $2,152 $479,138 $516,239 $37,121 7.2
"
." J >. . l : .
'. . t ~ .; . /" f
----19'14-75 ANNUAL. BUDGET---~----------------
36
---~-----ClTY OF PALO ALTO ~---~---------
BUDGET AND STAl'f SERVICES DEPAR'HiEHT
, COtll1UtHGATIOm; DIVISION
DESCRIPTION
The Comm~~ications Division is responsible for the operations of the Communications Center to provide radio dis
patch to City departw~ots, for the maintenance and installation of all City·~owrted radio and electronic Pquipment,
and for the de~t~lo~:aent of ~mergency services operating procedure and training. The Cormnunications Genter pro
vides operat1.onal services for Police, Fire and Utili ties and monitors intrusion and fire alarm syatems. In
connection with these Hervices, access is provided to automated data files and a local terminal of a nationwide
law enforcement teletype network is operated. Additional activities include the operation of the City's centrex
telE:phone system and a 24-hour information source for Palo Alto residents. Maintenance activities of the
division include maintenance and repair of two-way radios, fire and intrusion alarms, audio-visual equipment,
radiation monitoring systems and other miscellaneous electronic and electro-mechanfcal devices.
1974-75 SERVICE LEVEL CHANGES/ADJUSTME~IS
An increasing workload over the past two years and expected increase in 1974-75 nectssitated the addition of one
Communicator position and the conversion of two existing PEP Commwticator positions to regular positions. These
will provide the resources necessary to handle the workload.
19_74::li._1?_xFLANATION OF CHANGES BY OBJECT OF EXPENDITURE
The increase of $44,220 in Salaries and _Employee Benefits is due to the conversion of two PEP positions to
regular positions, the addition of a regular position, and normal merit and pe~sonnel cost increases. A reduc
tion in overti.me will be realized due to the i.ncrease in staffing.
The increase of $286 in Y~terials and Supplies is due to the purchase of necessary apparatus and devices for the
installation, maintenance an•:frepatr of conununications equipment.
The increase of $940 in Contract Services is due to an increase in telephone usage and service costs and an in
crease in costs for outside calibration of nev electrical testing equipment.
The increase of $765 in Othe~~ense is due to increased insurance costs to the City prorated among the depart
menta.
--~----------------1974-75 ANNUAL BUDGET----·
37
--------------------CITY OF PALO ALTO-------------------....
COMMUNICATIONS DIVISION
1974-75 EXPLANATION OF CHANGES BY OBJECT OF EXPENDITURE (continued)
gquipmen~ expenditures of $20,180 are for the purchase of additional radios for new vehicles, replacement radios
where necessary and equipment needed for installation of intrusion alarm systems. Also included are expendi
tures for the purchase of test equipment for servicing and repairing communications and electronic equipment and
the maintenance of the :'let<i radio system in the Police Department (wideband oscilloscope).
SELECTED PERFORMANCE MEASURES
Radio/Intercom Transmissions
Telephone Transactions
Teletype/Computer Messages
Calls for Service (Police,
Fire, Utilities, etc.)
Equipment Repair Backlogged
(man-hours)
AUTHORIZED POSITIONS
Director of Communications
Supv. Communications Operations
Communicator (L)
Communicator
Supv. Communicationa Maintenance
Communications Technician
Communicator Aide (PEP)*
Total
Actual
1972-73
1.227,741
209,466
113,136
124,548
152
l
1
4
9
1
2
1
19
Adopted Changes
Budget to
1973-74 Date
1,250,000
233,541}
115,000
125,000
1'32
1
1
4
9
1
2
2
20
Adjusted Proposed Increase
Budget Budget
1973-74 1974-75 (Decrease)
1,250,000 11265~000 15.000
233,544 240,000 6,456
115,000 120,000 5,000
125,000 130,000 5,000
132 115 (17)
1 1
1 1
4 4
9 12 3
1 1
2 2
2 2
20 23 3
Positions will be continued to December 31, 1974, to allow foT the phase-out of the program.
1974-75 ANNUAL BUDGET-----
Percent
of
Change
1.2
2.8
4.3
4.0
(12.9)
38
------------~---~-----:---~---·--
------·----·----------·--··-·-------CITY OF PALO ALTO---
Casual
Over tim\!
Total
Actual
1972--73
0.8
0.8
COMMUNICATIONS IHVISTON
Adopted
Budget
1973-74
0.2
0.8
I-:-Tl
Changes
to
Date
~----~----
Adjusted
Budget
1973-74
0.2
0.8
T.o
Proposed
Budget
19'/4-75
---·---··---~--
o. J
0.2 <r.-s-
Jncre<1se Percent
of
_(_ IJe<;_!:~ £!.~-~ ~!\a!l~-
0.1 50.0
(0.6) J12.· 0)_
-(0. 5) (50.0)
~----1974-75 ANNUAl. BUDGET------------------_/
39
-NOTES--
..---------------------........ -----~-~---~~------
-NOTES-
CITY OF PALO ALTO
BUDGET AND STAFF SERVICES DEPARTMENT
BUILDING MAINTENANCE DIVISION
Actual Adopted Cbanps Adjusted Proposed Increase Percl!llt
Budget to Budget Budget of
EXPENDITUUS BY SUBPROGRAM 1972-73 1973-74 Date 1973-74 1974-75 !De-crease) Chan.se
Adadniatration and General $ 12,100 $ 21,794 $ 2,390 $ 24,184 $ 16,801 ($7,383) (30.5)
Employee Benefits 101 258I 103t013 103 1 013 102_,876_ (137)-0.1
113,687 124,80-7 Z,390 127,197 U9,677 (7.520) (5.9)
Repair, l'.aintenance and
"27'>,841'.* Constcuct!on 181,202 218,2]7 23,788 242,025 33,818 14.0
Maintenance and OperatiOD8 319,199 . 327,833 (172) 327,661 381,521* 53,860 16.4
Traffle and Safety 13,430 17,261 32 17,293 17,357 64
Se.cut'ity ____?_r740 8t000 904 8!904 !8.904) ~100.0)
Total 635,258 69&,1)8 26,942 723,080 794,398 71,318 9.9
EXP~ITURES BY OBJECT
Salarie·s 278,609 287,047 8,000 295,047 319 .193* 24,146 8.2
Employee Benefits 101,587 103,013 103,013 102,876 (137) 0.1
Materials & Supplies 50,319 59,312 5;386 64,698 70,814 6,116 9.5
Contract Se~vicea 38,488 15,371 8,651 84,022 121,521** 37,499 44.6
Other Expftlse 3,860 3,895 2,305 6,200 6~700 500 8.1
EquipiiK!nt 529 11500 21600 ___h!QQ. 4..l800 700 17.1
Sub-Total 473,392 530,138 26,942 557,060 625,904 68,824 12.3
lnterfund E:"!'-pendituree 161 2866 166,000 166~000 1681494 2 1 494 1.5
Total 6~5,258 696,138 26,942 723,080 794,398 71,318 --g-.9
~NCING
lnterfund Revenue 147,804 148,464 148,464 155,887 7,423 5.0
General Revenue 484,883 547.674 20,286 567.960 638.511 70.551 12.4
Prior Yea-r Encumbrances 21571 61656 ~656 (6.656) (lOO.Ol_
Total $635,258 $696,138 $26,942 $713,080 $794,398 $71.318 9.9
* $5,000 baa been added in Haintenance 4nd Oper4tions since the Draft Sudget to refle~t casual assistance for the
Civic Center lunchroa..
** $30,000 for replaceaent of roof felting at the Golf Course Clubhouse, Children's Theatr~ and the Hltchell Park
Coamunity Center baa been added since publication of the 1974-75 Draft ludset •. ~-~~~--~--~~~~~~~~~-ln44SANNUALBU~IT~~~~~~--~~~~~--~-~
40
I il. • ' ':;: ~ ~ ~l , "'\ • .ifl: ~ •'
I
I
DESCRIPTION -------...----
----·------~---------·----CITY OF PALO ALTO-------------·--
BUIX;ET AND STAFF SERVICES DF.PARTMFNT
fW ll.IH NC~ MA I NTF.NANCE 0 IV IS 1 ON
The primary responsihU lty of the Building Maintenan<:e Division is to provide for the maintenance of 40 public
facilities and to provide Janitorial services to 17 City facilities. Activities p£'rformed fnc1ude plumbing,
painting, heating, air condit l<ming, building modifications, swlnur.ing pool maintenance and playground C!quipment
maintenance. The division's budr,et ah10 includ~s expenditures for the provision of utility sc;rvlces to all City
facilities. Additional functions of the division include the procurement, flk'lint.enanf't> and d!sbunwmcnt of
traffic control dnd saf~ly ~quipment for all City field repair and construction sites and the provtsiot
1
of a
uniformed Gate Attendant at the Municipal Service Center to restrict entry and direct salesmen, visitors and delivery vehicles.
1974-75 SERVICE LEVEL CHANGES/ADJUSTMENTS
The level of service devoted to maintenance of park facilities will increase in 1974-75, slnce park usage is
increasing and also because desired service levels were not maintained due to other building maintenance comm:lt
ments. Al.'cordingly, an additional Building Maintenanceman has been requested to bring building maintenance
service levels up to standard. Furthermore, one additional Building Serviceman is requested in order to
bring current janitorial service level~ nearer to minimum requirements.
1974-75 EXPLANATION OF CHANGES BY OBJE~T OF EXPEND_ITURE
The increase of $24,146 in Salaries and Benefits is due to the addition of one full-time Building Maintenanceman,
one full-time Building Serviceman, casual assis-tance for the Civic Center lunchroom, and normal merit and personnel cost increases.
The increase of $6,116 in ~ter~als_and s~.lies is due to price increases for maintenance and janitorial
materials and supplies and for necessary small tools and equipment.
The increase of $37,499 in Contract Servic~~ is due primarily to a transfer of $30.000 from the Capital Improve
ment Program for replacemen-t of roof felting at the Golf Course Clubhouse, Children's Theatre and the Mitchell
Park Community Center. The reroaining portion of the increase is made up of increases i.n janitorial and security
services which are partially offset by decreases in costs for mechanical services, engineering assistance and
special equipment rental.
1974-75 ANNUAL BUDGET-------
41
--------------------·----CITY OF PALO ALTO-------
BUILDING MAINTENANCE DIVISION
1974-75 EXPLANATION OF CHANGES B~9BJE~T 0! EXPENDI'!'lJRE (continued)
d i d ins ranee rates prorated to this division. 1~e increase of $500 in O~~~E_E~~n~~ is ue to ncrease u
$4 80 0 a~e to replace four vacuum cleaners and t~) floor buffers, purchase a portable Eauipment expenditures of ~ • 1 1 t ~ -1 f-_ault dete~tors and additional scaffolding, and rep~ace a ca cu a or. generator, two e1ectrica ~
Actual Adopted Changes Adjusted Proposed Increase Percent
Budget to Budget Budget of
1972-73 1973-74 Date 1973-74 1974-75 (Deere a~!-) Change SELECTED PERFORMANCE MEASURES ______ ,_ -------
Maintenance Facilities M.:tintained 39 39 39 40 1 2.6
Sq. ft. of Maintenance Facilities
Maintained (000) 454 454 454 468 14 3.1
Architectural Barriers in Facilities 177 177 177 (177) (100.0)
Janitorial Facilities Maintained 17 17 17 17
Sq. ft. of Janitorial Facilities
Maintained (000) 196 196 196 196
A~fHORIZED POSITIONS
Director of Building and Equipment
Maintenance 1 1 1 0.5 (0. 5)
1 1 1 Supv. Building Maintenance 1
1 1 1 1 Supv. Building Servi~e
8 8 8 9 1 Building MaintenanceMan
(L) 1 1 1 1 Building Maintenanceman
15 1 14 14 14 Building Serviceman
1 1 1 1 Building Serviceman (L)
1 1 1 1 Safety Light and Barricade Setter
2 2 Building Serviceman (PEP)*
28 28 31.5 3.5 Total 28
nu~se positions have been funded for 6 months of 1974-75.
-1974~75 ANNUAL BUDGET _.,...
42
,....--~--.... -----------------------------
Actuill ,<\dopled Changes AdjuHLcd Propmwd Jill' H'<HH> Pe 1'1' <'II L
Budget to Budget Budget of
CASUAL AND OVERTIME PERSON YEARS 1972-73 1973-74 nate 1973-74 1.974-75 _{!>y_c:.r_e~~f!£) _ q1_a_nge _ ··-->'" -------.... ________ -i-----4-------·--------~----·--__ r,._ .... -~----------
CaRual o. 7 o. 7 0,5 1.2 1.4 0.2 16.7 Overtime 0.3 0.3 0,3 0.3 Total T-:o 1.0 (j~-5 -.-.-.-; r.-t 0.2 U.J
l974-7S ANNUAL BUDGET-------
43
-NOTES-
-NOTES-
\
·------CITY OF PALO ALTO---~-------__:_------------.
.
EXPERDITUBES BY StmPROGIWi
Adataiatr•tion and General
s.ploye• Benefits
Maintenance and Operation
Equipaent l!.eplacement
Tot.al
EXPENDITURES BY CB.JECT
Salaries
Employee Benefits
Materials & Supplie@
Contrac~ Services
Other Expense
Equipment
Sub-Total
lnterfund Bxpenditurea
Total
FINANCIRG
Pepart..,.t &eftau4!
0..1e Coat Becovery
Interfuad Revenue
General Re,.nue
Prior Year Encumbrance&
Total
----------------------~--------
BUDGET AND STAPP SERVICE.C! DEPARTMENT
Actual
1972-73
$ 31,252
46,885
73,137
316,016
_!]4,489
568,642
136~601
46,88.5
166,0)4
36,964
4.889
1751267
568,642
568,642
1, 713
131,988
4ll,M6
lt295
$568,642
EQUIPMENT MAIHT!NANCE DIV!SIOB
Adopted Changes Adjusted Proposed Increase Percent
Budget to Budget Budget of
1973-:74 Da~ 1973-74 -----1974-75 (Decreue) Cban~
$ 25,034 ($1,519) $ 23,516 $ 37,239. $13,723 59.4
46 1 742 46..742 _53J50 _6,408 13.7
71,776 (1,519) 70,258 . 90.389 20,131 28.7
338,8)4 2.819 341,653 431,145 89,492 26.2
2281050 191134 247,~184 2351 7ll.! 111~ ~
638,660 20,435 -659,095 757,252 98,157 14.9
151,853 151,853 165,666 13,813 9.1
46,742 . 46,742 53;150 6,408 13.7
160,000 2,893 162,893 239,245 76,352 46.9
44,850 44,850 57,300 12~450 27.8
4,665 (1,592) -3,073 3,673 600 19.5
_!!Q,550 ' .. 19.Ll34 249 1 684 2381218 ~11.4661 ,14.6}
638,660 20,435 659,095 757,252 98,157 14.9
638,660 20,435 659,095 757,252 98,157 14.9
1,647 1,647 1,000 (647) (39.3)
161,314 161,314 217,084 55,770 34.6
417,346 477,346 539,168 61,822 13.0
18,788 18.788 m·7882 (100.0}
$638,660 uo.m $659,095 $757,252 8,157 14.9
191-l-75 ANNUAL BUDGET-·---------·-------
44
----------------------------,~-------------
---------------------·CITY Of I'AI.O AI.'I'O-------------------------·----·----------------------~
DESCRIPTION
--~--------·--
IHIJX:ET AND STAFF Rt:RVlf:~;s m:PAR1'MENT
P.Qliii-'MI':NT MAl NTENANCE IH VIS ION
The Equipment Maintenance Division is rt!sponsible for the ct!ntrnliTed operation, maintenance, purchase and
replacement of approximately l90 vehicles and motor i?.ed equipment uti U zed in City npE'Httiona. Activit "les in
clude pre-planned preventive maintenance aR well as repair. Equipment is replaced when It requireR continual
abnormal maintenanr.t> and is out of use to the extent that productivity dccl incA.
It is anticipated that there will be no significant changes in the level of servict! provided in 1974-75. Emptla-
ses wi.ll continue on refining work standards, reducing eq•.1lpment downtime and reducing noise lE!vels of equipment.
The pre-planned and scheduled maintenance and a 4-40 work schedule have provided for increased equipment avail
ability while the fleet size has Increased by approximately 100 vehicles over the past 10 years.
1974-75 EXPLANATION OF CHANGES B'l' OBJECT OF EXPEND1TURE . -~ ~---------
The increase of $13,813 in Salaries and $6,408 in E~loyee Benefl~ is due to normal personnel cost increases
and the inclusion of one half of the salary of the Director of Building and Equipment Maintenance, which was
previously budgeted in total in the Building Maintenance Dlvision,
The increase of $76,352 i.n Materials and Su~lies is due to an increase of appt:oximately 100 perct::nt in the cost
of gasoline. diesel fuel and motor oil. Amounts of these commodities will not increase.
The increase of $12,450 in Contract Services is due to increased requirements and costs for leasing police under
cover vehicles and increases in out~ide repair for Fire Department equipment and general fleet repair.
The increase of $600 in Other Expense is due to an increase in insurance costs prorated to the division.
~ment expenditures of $238,218 will be used for the replacement of 24 existi.ng vehicles and pieces of equip
ment and for the addition of 8 new vehicles to the fleet.
-------------.,.-!974-75 ANNUAL BUDGET
45
~-------------------CITY OF PALO ALTO--------------------
EQUIPMENT MAINTENANCE DIVISION
Actual Adopted Chooges Adjusted Proposed Increase Percent
Budget to Budget Budget of
SELECTED PERFORMANCE M~SURES 1972-73 1973-74 Date 1973-74 1974-75 (Decrease) Cha~ ------------
Average Percent of Fleet Available 94 97 97 99 2 2.0
Fleet Mileage (000) 2,124 2,175 (125) 2,050 1,800 (250) (12.2)
Vehicles Maintained 279 286 286 290 4 1.4
AUTHORIZED POSITIONS
Director of Building and Equipment
Maintenance 0.5 0.5
Supv. Equipment Maintenance 1 1 1 1
General Clerk B 1 1 1 1
Motor Equipment Mechanic 7 7 7 7
Motor Equipment Mechanic (L) 1 1 1 1
Auto Service Mechanic 2 2 2 2
Auto Serviceman 1 1 1 1
General Foreman, Bui.lding and
Equipment Maintenance 1
Total 14 13 13 13.5 0.5
CASUAL AND OVERTIME PERSON YEARS
casual 1.3 1.3 1.3 1.3
Overtime 0.1 (J. 2 0.2 0.4 0.4
Total 1.4 l-:5 0. 2 I:-7 1.7
\_,_
·--------t974-7S ANNUAL BUDGET
46
--·---,-----~----------------·-----------CJTY OF PALO ALTO--------------------------
I' URI. rc lo/OHKS HEI'i\RTHENT
SIIHHJ\H'{
Actu.Jl A•l•lPI~'•I C~~llll~~eH Adjusted
ll•J<If;P l tu f!n,\gp l
EX~_N_OJJUR t:~ __ B.~ _ .!H _IJ_I_ S_l Q_fi 1972-73 191J-}I, 0.1 t I! 1971-711
•v~ •---~ • • ···-.. ~ ------·-----~ ---~ --~~
PublJc Works-Administration $ 135,437 $ 1S0,84S ($24,018) $ 126,767
Public Works-EnglneerJng 297,163 327,508 4!1,730 371,2 )8
Public Works~~a rce til 912,190 970,591 31,5!·2 l,002,1JJ
Pul.llic Works-Park~ __ _9_H_9J9.~~ _l_J_~_8.L9J_~ _JI~J~~-~ --~J_o_~? Jl.R_f!. Total 2,J34,JIJ 2,521,8&2 ]I,, 062 2,601,924
-~lQ'E.NDlTLIR.ES_8Y_OBJj:CT
Salaries 1,3YJ,4S<J 1 ,439,202 (2 ,US) !,437 ,067
f.tlp1oyee Benefits 424' 379 431,267 431,267
~latcrials {. Supplies 1!.6. i37 211,132 :12,001 2H,l33
Contract Servic~t> 124,430 l?.J,f.:-::5 40,2'·0 !Gt, ,12 :~
Other Expense 4 t, ~>88 f!!, 621) 9,926 84. 5'+!-
F.qil ip:r.eo t ___ p,O}~ 20,93() ~Q)O 24,966
Sub-Total '1.,105,618 2-;Jol.--:-tT;;x 7!.,062 -r;-ffs,Tri4
Inter fund txpenditures --22_:.:19_}_~ 226.820 ___ _226,~20
Total 2,334,113 2.-s21-:-e&?: -i(o62 2,f::Ol,91Ji
FlNASCt::G
Oep..1rtnent ~~t;VC::nue
Transportation Fares
(Senicr Mults)
Su':;!~_·,isi::>n Fe('S 5,JG1 6.01)0 735 6,7?5
St~:r~: i c-t.:. c:ea ,. -?(~.S SB iL,J 700
p,_ ~ ._,-: !" .:.:~. ~ l,{J.j? 1, of;~' _i .nG~·
SttCt:'L c:eanit~g-5~ ..!l:.i? :£,20') 2, 2•JO
Str<.!et Cle.;ning-PAUSD 250 250
Da:nage R.:pair Reiwhursement 1,183 2,000 832 2,832
Golf Course RP.venue 217,898 239,1~!0 239,100
Exp;:-nd;_rJrcs ~~i:;-:burscd 1,618 If 1 Q0Q 2,298 6,298
Ex :n-cs ~ ~. .. 3 :1 :-l::: ir.tcnancc ____ u_~_~:-~ __ ]_~5_8_?._ -~10,5i!Q_
241,705 266,350 -·3,86.~ :00,215
Intert'Wld Revenue 21S,499 228,376 228,376
Capital Project Construction 80,724
General Revenue 1,774,205 2,033,136 (7,954) 2,025,182
Prior Yea.r Enc:u:nbr<>nces 22 J 57_2 78,151 78!151
Total $2,334,71) -~527~862 $74,052 $2~601,924
1974-75 ANNUAL BUDGET
---·------------------CITY OF PALO ALTO
DPIRDITUJ!S BY SUBPROGRAM
AdBini•tr•tion and General
~loyee Benefits
sp;:~!=~=~t;~!!na"
Public Transit**
Transportation for Senior
Adults***
Total
EXPENDITURF..S BY OBJECT
Salaries
Employee Benefita
Material9 6 Supplies
Contract Services
Other Expenae
Equipment
Sub-Total
Interfund Expenditu~•
Total
~IMG
Transportation Fare• (Senior
Adult a)
General Jlevenue
Prior Year Encu.braneea
Total
Actual
1972-13
$ 68.566
21,022
89,58~
40,971
4,878
135.437
84,295
21,022
1,220
25.232
3.668
13.5,437
135.437
128,5.52
6,885
$135.437
PUBLIC WOUS DEPAit'Jlmfl'
ADMINISTRATION DIVISION
Adopted
Budget
1973-74
$124,669
16,116
150.845
150,845
1()().234
26,116
1.630
11.450
4,525
830
1.50,845
150,845
($24,078)
(24,o7e)
U4,o7s>
(24,800)
122
2,100
(1,500)
(24,078)
(24,078)
150,845 (4.5,275)
21,197
$150.845 ($24.076)
Adjusted
Budget
!ill::1!_
$100,591
~L}76
126.767
126.767
81,434
26.176
1,752
13,550
3,025-
830
12'6, 767
126.767
105,570
21,197
$126-767
P rnpnso•d
~ud r.c t
1974-75 ---------·----.... -
$ 17S,l48
J47,6.SJ
1,099,908
__ L_,H_2_L '>_7!!
2,'165,233
1, :.ot~. Nn
482.J6.S
2]0,429
231,610
56,041
___ G}_QQ_
2, 5 30, S2R
_ _l34,ll5~
2,765,283
lO,OO!J
5,000
a:,c
1. t;·Jn
2, OCif;
200
2,000
233 ,2CO
5,1':00
---~ 4 !_c:~~l
.(.74,650
229,303
2,261,330
$2, u;-s. 2s::i
Proposed
Budget
1974-75
$101,659
--12.t489
127,148
48,000
115.148
84,S09
25.489
4.850
56,950
3,350
175,148
175,148'
10,000
165,148
$175.148
Inc rea!>•'
. Jl.'!.'2. r _e.:~~ •~)_
$ 48,381
(25,587)
91.71 s
42 790 -----L----
163,3)9
67,616
51,098
(2. 704)
69,485
(28_,505)
_(h~6&)
155,'124
--~~-163,359
10,000
{1,715)
l5CI
(200)
(50)
{832)
(5, 900)
(498)
.3,500
--4,4j5
92?
236,148
_ill~l51}
$163,359
Increaae
(Decrease)
$ 1,068
.(687)
381
_!8,000
48.381
3.075
(687)
3,098
43,400
32')
(830}
48.181
48,181
10.000
59,.578
~2l..a..~J1
t 81
Pt~ rc·,~nt
of
f!_~'!_!l.£.C __
38,2
(6,9)
9.8
).9 ----6:3-
4 •. ,
11.8
( 1. 2.)
'·2. 3
(:H.l)
(S. l) -6-.6-
3.4 ---6--:3-
(25.8)
21. '•
(S.O)
(20.0)
(29.4)
(2.5)
(7. 9)
13.3
-1---:-6
0.4
11.7
(100_&
6.3
Percent
of
t!b~
1.1
___Q_&
0.3
. 3.8
(2.6)
1!6.8
320.3
10.7
(!00.0)
3&.2
.56.4
(100.0)
38.2
* Prograa transferred to lnepectloual Servir.ea in 1973-74. Last year actual •hmnt in Iuepectlonal Service• for
comparative purposeo. ** Prosrea dlacontinued in 1973-74. *** ~w progr .. beginning 1974-75.
47
i914·7S ANNUAL BUDGET--------------------//
48
-----------CITY OF PALO ALTO·--------------------_:_ ____ ~---·
PUiiLJC WORKS IJEPARTHENT
DESCRIPTION
This division prcvldes the resources for the ovendl d·.re{~tion and su1wrvlsion of tl.e var1ou8 divisions of the
Public Works Department and develop}; and conducts major pro.1ects •..Jhlch have partieipatlon by public groups in
order to formJJlate proposals <m•l reconunendatfons to tlw City Council and/or committet.'s. 'n1e c.livislon ls also
responsible for organizing, preparing and monitoring the City's Capital Improvement Program and for coordinating
construction activities between City departments and by outside cont rm:tors. Additionally, in conjunct ion wJ t:h
the Community Relations Qffk~, Puh1 J.-. Works Administratlon has been engaged in efforts to el hninate physical
barriers that hinder the mobility of tlw phy~lcally handicapped. These effortr~ include the construction of
ramps at street corners in the downtown area, the modification of all City facilities to provide access, and the
development and implementation of an outreach program to encourage business and industry to provide means of
access for the phy8ically handicapped.
1974-75 SERVICE LEVEL CHANGES/ADJUST~NTS
This division will administer activities relating to the Senior Adult Transportation pilot program in 1974--75.
TI1e purpose of thi'l program is to contract with a cab company to provide transportation to those senior adults
who cannot obtain or afford other means of transportation.
1974-75 EXPLANATION OF CHANCES BY OBJECT OF EXPENDITURE
The increase of $3,075 in S~laries is due to a transfer of a Secretary B from lnspectional Services and to normal
salary increases. It is partially offset by deleting the position of City Engineer.
The decrease of $687 in Eup+_~~J!!:!:l~!_~~-results from a reduction in employee retirement costs due to estimates
based on the current year's actual costs.
The increase of $3,098 in Mater.ials and Supplies is to provide necessary supplies for the Senior Adult Transpor
tation program.
The increase of $43,400 in CoEtr~ct Serv!~ is to contract with a cab company to provide transportation for
senior adults.
The increase of $325 in Other E~ens.~ is due to an increase in insurance costs prorated to the division.
1974-75 ANNUAL BUDGET---
49
CITY OF PALO ALTO
PUBl.IC WORKS-ADMINISTRATION
Actual Adopted Changes Adjusted Proposed Increase Percent
Budget to Budget Budget of AUTHORIZED POSITIONS 1972-73 1973-74 Date 1973-74 1974-75 (Decrease) Change --
City Engineer 1 1 1 (1)
Director of Public Works 1 1 {1)
Director of Public Works--
City Engineer 1 1 Manager, Special Projects 1 'l 1 1
Administrative Assistant 1 1 l 1
Secretary A 1 ~ 1 1
Secretary s* ...
1 1 1
· Assistant City Manager 0.2~ 0.25 (0. 25)
Secretary A 0.25 0.25 (0. 25)
Administrator, Special Projects 1
City Ordinance Compliance Inspector 1
Total 7 5. 5-s:-5 5:0 (0.5)
~UAL AND· OVERTIME PERSON YEARS
Casual 1.5 1.5 0.5 (1.0) (6. 7)
Tota.1 1.5 1.5 0.5 (1.0) (6.7)
Secretary 8 is a transfer from Inspectional Services.
---1974·75 ANNUAL BUDGET--______ _/
so
--------
-NOTES-
( CITY OF PALO ALTO
PUBLIC WOJIKS DEPARTMENT
ENGINEERING DIVISION
Act9Jal Adopted Changes Adjusted Proposed Increase Percent
Budget to Budget Budget of
EXPENDITUUS BY SUBPROGBAK 1972-73 !J'73-74 Date 1973-74 1974-75 i.Decrerute) ctumse
Adainiatration and General $ 32,090 $ 29,816 $ 1,956 .$ 31,772 $ 34,695 $ 2,923 9.2
E~ployee.hftefit• 57,829 6lt68_2 631689 ~~ill 21226 3.5
89,9.19 93,505 --r;956 95,461 100,610 5,149 -5:4
Engineering Office 137,814 156,644 35,151 191,795 159,800* (31,995) (1.6.1)
Survey~ng 28,293 26,222 26,222 31.015 4,7ql 18.3
Inspection 19,180 22,396 22,396 22,343 (53) (0.2)
lle&l Estate ~J..r 281741 ~.?l 37!364 33,883 (lt481) ~~-Total 297,163 327,508 45,130 373,238 147,651 (25,581) (6.9)
~
EXPENDI'i'URES BY OBJECT
· Sa1ades 202,482 231,715 22,665 254,440 238,736* (15,704) (6.2)
Employee Benefits 57,829 63,689 63,689 65,915 2,226 3.5
Materials & Supplies 4,787 4,000 51 4,051 4,500 449 11.1
Contract Services 25,594 : ~1,700 20,423 42,123 30,000 (12,123) (28.8)
Other Expense 3,167 3,744 1,991 5,735 6,900 1,165 20.3
Equipment 3.1.72 1,600 600 21200 1 1 600 (600) (2 7. 3~
Sub-Total 297,031 326,508 45,730 372,238 347,651 (24,587) (6.6)
Interfund Expenditures 132 I 1000 1 1 000 ~1.000) {100.0)
Tote! 297,J.63 327,508 45,730 3'13,238 347,651 (25.587) (6.9)
FINANCING
Department Revenue
Subdl vbion Pe.ae 5,361 6,000 735 6.735 s,ooo (1, 735) (25.8)
Serv1c• Cbarsea 853 700 700 850 150 21.4
Penait Fees 1,68?. 1.600 1.600 1160Q.
7,901 8, 300 135 9,035 7,450 (1,585) (17.5)
Interfund Rev~nue 62,997 70,000 70,000 72,938 2,938 4.2
C'.eneral lleV«\ue 222,365 249,208 33,521 282.729 267,263 (15,466) (5. 5)
Prior Year l!!tlcU!Ibrancea ~ill! 11,474 11 14 74 !U.·4~.} -~100.0}
Total $297,163 $327,508 $45,730 $373,238 $347,651 { 25,587) (6.9)
* $10,534 ba• been added since the Draft Budget to allow fot completion of the block book revieionR in the first
quarter of 1974-75.
------~,----------------1974-75 ANNUAL BUDGl-:T ----=-=-__/ 51
i
_j
----------------------------------------------------CITY OF PAl.O ALTO -
Pl!l\LlC WORKS llEI'J\RTNENT
UESCRIPTION
This divi~lon provides all l'llginl•ering scrvie~s l'Xcept utililieB for lht> City lndudiug till' pr<!parnlion of plans,
specifications and estimatr!s for vnrlou~ Improvement projects, tlu~ revil'w of lho~H' JH•!pilred by outside agenefes,
the preparation of surveys for the Public \.forks mJ<J IJtilltles Dt•pHrtmcnts, ;~n•l Llw iJHJJH?ct!on of improvement
projeC'tS under construcUon, including thmw undertaken hy tlw County and other agt•lwles 1.1lthin City limiu;. It
is also responsible for tht.• acquisition and management of Ctty ri!al propt•rty, including h!<Wing rental units and
maintaining records and levying taxen ;Jild asses!:lments. In 19/1~-l'l maJtn pffort!i wt 11 he made to reduce the
backlog of capital improv~ment projects~ which will Ia~ po1wllde thH' lu completion of_ the block book revisions.
The updating of the block book, a project which has required major divisional emphasis over the past five years,
is scheduled for completion 1n the first quarter of 1974-75. Subsequently, the division will emphasize
diminishing the backlog of capltal improvement projects which requin:.~ its attent lon.
'l'he decrease of $15,704 in Salaries is due mainly to a reductlon in casual assistance for block book revisions.
This activity was accelerated durin.g the last six months of 1973-74 and wUl be completed during the first
quarter of 1974-75. The increase of $2,226 in f~~~-Benefit~ is due primarily to increased costs of retire
ment and insurance.
The increase of $449 in ~!er_ials and Supplies reflects the cost increase of blueprint and surveying supplies.
The decrease of $12,123 in Contract Services reflects a decrease in engin~ertng consultant services due to the
completion of CIP projects and the decrease in consulting services necessary due to the appointment of the
Administrator of Real Property during the current fiscal year.
The increase of $1,165 in Other_ Expen~e reflects the increased cost of :l.nsurance and expenditures for travel to
professional conferences.
~E!.~~ expenditures of $1,600 are to replace a calculator and a drafting table.
\_ ___
1973-74 ANNUAL BUDGET-·---------------
52
----------------------CITY OF PALO ALTO ________ _:_ __ _
ENGINEERING DIVISION
Actual Adopted Changes Adjusted Proposed Increase Percent:
Budget to Budget Budget of
SELECTED PERFORMANCE MEASURES 1972-73 1973-74 Date 1973-74 1974-75 (Decreas~ Change ---
Dollar Volume of CIP Projects
Handled ($000) $2,300 $2,300 $2,500 $2t600 $100 4.0
Engr. Man-Hours/$1,000 Const.
Cost (In-House} 5.4 5.4 5.4 5.2 (0.2) (3. 7)
Man-Hours of Inspection/$1,000
Const. 1.2 1.3 1.3 1.1 (0.2) (15.4)
Percent of City Appraisals that
VtJry More Than 10% from
Independent Appraisal Not Avail. Not Avail. Not Avail. 5
AUTHORIZED POSITIONS
Manager, Public Works Engineering 1 1 1 1
Secretary B 1 1 1 1
Public Works Draftsman 1 1 1 1
Engineering Assistant 1 1 (1}
Designer Draftsman 2 2 2 (2)
Designer Technician 1 1 1 4 3
Engineer 1 1 1
Supv. Design and Drafting 1 1 1 1
Project Engine~r 1 1 1 (1)
Principal Engineer 1 1
Associate Engineer 1
Manager, Special Proje~te 1
Chief of Party 1 1 1 1
Inatrumentman 1 1 1 1
RodiDSll-Chai.nman 1
Inspector, Public Works 1 1 1 1
Administretor, Real Property 1 1 1 1
..._,, ____________________ 1974-7S ANNUAL BUDGET--------
53
.-----------------~------~--~--~------------~--------w.--------------------------------------~----------------------~,-
--------------------··----~--------CITY OF PALO ALTO----------· ---~----· ·· ·---------------------------
Real Property A.q~istant
Block Book Draftsman (PEP)
Engineerinl!. Recordfi Alc\e (PEP)
Total
CASUAL AND OVERTIME PERSON YEARS
-&---~-----~-.. ---.. --___ .. -~~··--------·'-------------
Casual
Ove!'time
Total
Actual
1972-73
l
1
17
1.0
0.1
1.1
EN!: fNEI]( INC Ill\' IS I ON
Adopll•d
fiudget
1973-71~
l.3
0.2
1.5
Chan)!,t'B
to
!);all'
/\djtWll•d
lhul gl' t
197]-74
15
3. 3
0.2
3.5
\ PropoHt•d
Hudgel
1974-75
1
I 5
1.6*
0.6
2.2
f llC rl'iiHl'
(_D_e_c_ n•_a_~~ e)
( 1. 7)
0.4 ·---( 1. 3)
l't•rcenl
of
Ch_m~_se __
(51. 5)
200.0
{37 .lf
* The addition of 1. 0 person year was included since review of the Draft Budget to allow for completion of the
block book revision project in the first quarter of 1974-75.
1974-75 ANNUAL BUDGET-~-
-NOTES-
,r-----CITY OF PALO ALTO-------------------.._
"---·
Actual
!XPf:NDltURES BY SUBPROGRAM 1972-13
Adminis~ration and General $ 49,752
Employee Benefits 151,87]__
201,629
Street ~~intenance 123.084
Sidewalk M8intenance 89,900
T-raffic C<:mtrol 55,426
Street Cleaning 96,568
Traffic ~ignal/Street Lighting 136,452
Storm Drains 41.191
Work f~r Uti1itieg 68,032
General Field Services 99 2 90!!_
Total 912,190
EXPE~I>IT~ES BY OBJECT
Salaries 430, 742
Employee Benefits 151,877
Materials & Supplies 104,097
Contract Services 61,002
Other Expense 7,118
EquiptT.ent ~358
·Sub-Total 71}2,194
Inter fund Expenditures H9,~
Tot.11 912,190
Fn:t.Nce;c
Department Revenue
Street Cleaning -State ' Street Cleaning -PAUSD
Da:na~-.:e Repair Reitr.b. 1.183
l,leJ
Jnt•~r fund R.:ovcmte 90,071
Capital Project Construction 80,724
General Revenue ns,oSs
Prior Year Encumbrances 51154
Total $912,190
PUBLIC WORKS DEPARTMENT
STREETS DIVIS ION
Adopted Changes Adjusted
Budget to Budget
1973-74 Date 1973-74
$ 40,351 $ 2,962 $ 43,313
_!}72235 ~-137!235
177,586 2,962 180,548
180,862 4,260 135,122
97,654 16,374 114,028
93,120 6,687 99,807
126,703 530 127,233
132,500 132,500
37,475 J7,475
60,0~8 60,028
642663 729 65, '392
970,591 31,542 1,002,133
447,439 447,439
137,235 137,235
159,&40 9,431 169,071
76,7"25 11,on 93, SI6
6, 952 . 2,928 9,8P.O
2,700 2 2 092 41792
830,691 31,542 862,233
139,?00 D9 1 9~~
970,591 31,542 1,002,133
2,200 2,200
250 250
2 1 000 332 2,832
,. ,450 83i 5,232
75,0GO 75,000
891,141 (404) 890.737
311114 __ 31,114
$97£), 591 $)1,542 $1,002,133
Proposed Increase
Budget
197~ {Decrease)
$ 48,3S7 $ 5,044
__ 166.786 29 2 ::.51
215,143 34,595
238,883* 53,766
104,972 (9,056)
86,721 (13,086)
140,208"'* 12,975
133,368 868
45,183 7,708
67,387 7,359
681038 21645
1,099,908 97 f 775
474,983** 27,544
166, 78G** 29,551
173,620_ 4,549
12.6,050" 32,234
10,4(.0 580
4 2 600 {192)
956.499 94,266
1431409 31509
1,099,908 97,775
2,000 (200)
200 (SO)
2 ,01)0 (832)
4,200 (1,082)
70,1~0 (4,B50)
1.025,558 134,821
CU..t.!lli.
$1,099,908 $ 97,775
" Increase of $60,000 sit;cc publ ico.tion oi the Dr.'lft lludgct to provid<" for rc'luir<>d strc>ct rc!lurfaclng.
** Increase of $10,000 over the Draft Budket for an affirmative action Public Works Trainee.
-1974-75 ANNUAl. BUDGET-·
Percent
of
Chan~
11.6
21.5
19.2
29.0
(7. 9)
(13.1)
10.2
0.6
20.6
12.3
_4_.q__
9.8
6.2
21.5
3.0
34.6
5..9
(4.0)
--10.9
-~~-
9.8
(9 .ll)
(20.0)
(29.4) (26:-sT
{6.0)
15.1
(100.0)
9.8
55
.-.-----,-------·-----------------------CITY OF PALO ALTO------------------------------------------------·-·--
' I'UHLI C HOJ{KS DEl' i\HH1ENT
STHEET:; IJ I VI:> I OtJ
The Streets Oivi.sion is responsible for ensuring that t\1(> City'~ stn!els, puhli'' sidt•wa\ks, l'urhs and gutters,
and traffic control signs mad street markings an> maintllhwcl to provlcll' safe mHI acci'pli:blt> puhlJc p<>Hf-.<l~P in
the City. 'I1w divi:ilon makes an annual sur'ley of stn•£'lS and sidl'walks to idl'ntify maintPn;uJcl' tH'l·d~;. satdJ nH
patching or reourfaclng streets -'lnd n•plileing badly tlnm<ty,ed ~;hh·walk~t .~md provide:; thl' r<·construction work
necessary, fneluding prevt•ntlvt• maintenance activltics SIH:h as tn~l~ root sa.,..dn}~ t:t:. n•Juct• polt•ntlal sidPwalk
damage. It also lays out and maintains stn•et markings and si~n~: and maintains traffic counl ~lallslies fur w;e
in traffic control :tnd transportation planning. The City'~; storm drainage Hyslem, !nelmling catch basins ;md
storm water outl(~ts into creeks, i.s also maintairwd by llw Stret~tn Divf1iion. Suppon functions of the division
include street BWeeping and sidewalk cleaning, preparation of !.'onstructlon sites for capital improvement pro
jects, and necessary work in City parks and recreation facilities. In 1974-75 the division wil1 provide assis
tance and perform site prc~paration activities m;sociated wfth the Downtown Heautif1eation project.
Current street sweeping activity will increase in 1974-75 in !lrder to provide support to the Downtown Beautifi
cation project. I.mplementat Lon of this project without providing additional staffini{ resourrcs wi 11 require a
reduction ill street sweeptng Hen'ice levels in other business district :1rcas.
1974-75 EXPLANATION OF CHANGES BY OBJECT OF EXPENDITURE
The increase of $27,544 in Salaries is due to an increase of $10,000 in casual salaries to inventory all streets
requiring resurfacing, $10,000 for-an affirmative action Public Horks train~..~e. and nornwl merit ;::mrl personnel
cost incr.eases.
The increase of $29,551 in En~oyee Benef!_~-~ is due primarily to (~stimating vacation and paid leave benefits from
last year's actual costs.
The increase of $4,549 in Haterials and Supplie~ is due t'o cost in..:rcases in the purchase of ready-mixed cement
and concrete.
The increase of $32,2 34 i.n -~{)!lt.!:.~£!:__~_er~_!_c_~~ is due to price increases for asphalt concr<·te.
The increase of $580 in Other _J:~~P.e~_£ is due to increased insurance costs prorated to this division.
-~------1974-75 ANNUAL BUDGET ----
56
CITY OF PALO ALTO---------------------
STREETS DIVISION
1974-75 EXPLANATIC:~ OF CHANGES BY OBJECT OF EXPENDITURE (continued)
Equipment expenditures of $4,600 are to purchase one electric typewriter, a pavement and concrete grinder, and
a storm drain bucket machine.
Actual Adopted Changes Adjusted Proposed Increase Percent
Budget to Budget Budget of
SELECTED PERFORMANCE MEASURES 1972-?J 1973-74 Date 1973-74 1974-75 (Decrease) Change ·------
Streets Resurfaced (miles) 2.05 2.7 2.7 2.8 0.1 3.7
Sidewalk Replaced by City
Forces (sq. ft.) 45,412 45,000 7,000 52,000 58,000 6,000 11.5
Lane Lines Painted (miles) 202 155 45 200 200
Streets Swept (cutb miles) 35,061 42,000 42.000 42,000
Utility Ditches Resurfaced
with Asphalt Concrete (sq. ft.) 136,403 110,000 110,000 110,000
AUTIIORIZED PQ_SlT~
Streets Division Supt. 1 1 1 1
General Clerk A 1 0.8 0.8 0.8
General Clerk B 0.5 0.5 o.s
General Clerk C 1
Supv. Public Works 3 3 3 3
Heavy Equipment Operator 1 1 1 1
Street Sweeper Operator 5 6 6 6
Mechanical Sweeper Operator 1 1 1 1
Grader Operator 1 1 1 1
Grader Operator (L) 1 1 1 1
Equipment Operator 6 5 5 5
Oil Truck Operator . 1 1 1 1 'on Truck Operator (L) 1 1 1 1
Street Ksint. Truck Operator 1 1 1 1
Dump Truck Driver 2 2 2 2
--------------1974-75 ANNUAL BUDGET----------------·-----..;s:o::-7'
...------------~-----------·-----------CITY OF PALO ALTO----------------------------------------
STREETS IHVISION
Al'lua 1 Adoplc•d C:IHirlHI' H i\djnHII'd Prnpn~Pd fn•·rpa•JP p,, rl'('ll t
1\udgl!l to Buugl·t llwlgl~ L of
AUTIIORI ZED POSIT IONS (<:ont lnued} l972-7J 1911-"14 Da t t! 197J-7t. 1974-75 _( _l?t>~ c_ !" ~5~-~_c_) _ i!!•_a~~e ___ ---------~ ·-... ~-~ -· ---c-~·-• • • •• ~ • ... ------------.
Street Maintenance Asst. 14 1 3 3
Traffic LarH! Painter 2 2 l. 2
Traffic Lane Painter (L) l 1 l l
Cement Finisher ~ 4 14 4
Cement Finisher (L) 1 1 1 1
Leaf Truck Operator 2 2 2 2
Sign Fabricator/Installer 1 1 1 1
Sign Ins tat l•!r /Main tenanceman 1 1 l 1
Roadside Maintenanceman 1 1 1 1
Public Works Trainee* 1 1
Total 43 4173 41.3 ·4-z--:3 1
CASUAL AND OVERTIME PERSON YEARS
--------------------------~
Casual o. 1 0. J. 1.<'1 1.) 1300.0
Overtime 0.6 0.5 0.1 0.6 0.5 (0.1) ( 16. 7)
Total o--:6 -o·:r; 0.1 (f.7 T.-9 -r-.2·--uc4-
* Affirmative Act ion related position included since publi.cation of Draft Budg•?t.
~----------------------------1974-75 ANNUAL BUDGET-----
58
-NOTES-
EXPEhl)l TURES BY StffiPROGRAM
A~1nistrat1on and General
Employee Ben~fits .....
Park9 and Grounds ~~intenance
Parkway Maintenance
Street Tree Planting/Maintenan~e
Electric Line Clearing
Golf Cou~se Maintenance
Utility Landscaping
General Field Services
Total
EXPENDITURES BY OBJECl
S>Jlaries
Enplcyee Benefits
}'.at er ia ls & Supplies
C<>ntract Se1·vices
Other Expense
Equipment
Scb-Total
lnt~rCtmd Expendttur.~s
T:>L't)
FINANCING
Department Revenue
Coif Course Revenue
Expenditures Reimbursed
Expressway Maintenance
Interfund Revenue
General Revenue
Prior Year Encumbrances
Total
Actual
19i2-13
$ 52,283
193,651
245,934
3:23,191
84,746
133,350
47,123
132,637
? • 35 7
15,5~"
--93<f,9i3
63S, 940
193,651
36,631
n.602
27,635
-4,505
9ll,Olb
78,9_91_
QP,I). QJ1
' 21i' ,898
1,618
_1]_,_!_0j_
2:3:.!:.622
62,431
688,230
61640
$989,923
•• $10,000 has been added for an affirmative
·-NOTES-
CITY OF PALO ALTO
PUBLIC WORKS DEPARTMENT
PAR.J{S DIVISION
Adcpte<:l .Changes Adjusted Prcposed
Budget to Budget Budget
1973-7_!. Date 1973-74 1974-75 ----
$ 83,093 $ 6,819 $ 89,912 $ 71,734
204,167 _2~J67 -~~17~
---u7,260 6.819 294,079 295,909
312,271 4,555 316,826 371,327*
81,015 19 81,034 90,463
162,281 756 163,037 154,093
61,610 61,610 61,913
144,468 8,719 153,187 147,606
24,155 24,155 13.980
5.858 ------5,858 __ 1,_~85
l,ofa" ;-;·u l.O,SGS l,U99,736. 1 ,14:!,57.:.
653,754 653,754 706,455*
204,,(,7 204,1!)7 224 ,17:>*
'·5.3'·2 !1,397 5:'.:,259 47,459
14,010 626 14,63& 20,6:;.0
59,399 6,507 65,906 35,331
15,806 _!_,33f! 17,144 . _ ___ll_, 500
992,998 20,868 1,013,866 1,051,530
85,920 85,920 __ 9_h_94f!
1,07R,9Hf 2o,RM J7;if9-;-7 r. h l,J!,;!,S]<,
239,100 239,100 233,200
lj '000 2,298 6,298 5,SOO
__ !_0,500 10 ~oq_ ___ l_~_(:Q.
253,600 ~f~Hi :lS5,F98 233,000
83,376 83,376 86,215
741,942 4,204 746,146 803,361
_!_4,366 ___ 1_4...,!}66
$1,078,9i8 $20,86{1 $1,099,786 $1,142,576
action Public Works Trainee since publication of
---~--------1974-75 ANNUAL BUDGET-------
In,rease Percent
of
{Decrease). ~hange
($18.178) (20.2)
_20,008_ 9.8
] • 830 0.6
60,501 19.1
9,429 11.7
(8,944) (5.5)
303 0.!)
(5,581) (3.6)
(10,175) (42.1)
_j_~lJ) (78 .1)
<',1, 790 3.9
52,701 B.l
20,008 9.8
(lu. ;::o~) (13. S)
5,9;'4 40.1:!
(30,575) (46.4)
356 _..b.!_ -----37 ,66,. 3.7
~l21j__ 6.0 -----/,2,790 ).9
{5,900) (2.5)
(498) I (7.9)
_2~_9_Q_ <··· .J3.3
(2,898) .·, ·{1.1)
2,839 .. ·3,4
57,215 7.1
i_l4,J66) (lOO.Ql
$42,790 3.9
the Draft Budget.
59
-----------------------------------~--· CITY OF PALO ALTO---~--------------------------------· ·--------··---------
DESCRIPTlON
PUIIL I f. WOkKS I>EP/\H IN I-: NT
PAI\KS DIVISION
The Parks Division is .-esponsible for the pre~wrvat ion and enhanc:ement of the natural he;mty and funct lonal
utility of City parks, recreation areas 1 parkwayA, nwdian Lslandn, golf course, anJ grounds and plantlngn at
other City facilities. It is also r~sponsible for prt;sc-rving and eultivaling trees along streets and other
puhU.c easement a, while in sur lng that t rce growth does nut d i1-1rupt el~ct r lc service or impede vehicular or
pedestrian traffic. The divislon provides a broad range of landscaping maintenance and improvcrnent services
for the variety of City faci.litfes. To meet lheHe m•edH effh:Jcully, t.ln! Jlvhdun is carefully studying •nain
tenance standards and crew sizes. Special actlvitlcs performed by the divlsion include control of tt1c City's
biocide usage and puhlie information efforts regarding ecologically sound programs and materia1.8.
1974-75 SERVICE LEVEL CHANGES/ADJUSTMENTS
-~ -
In 1974-75 park crews will concentrate on serious maintC!nance problems that occur during the summer months as
a result of heavy use and a reduction in service levels due to employ~c vacations. Emphasis will be placed on
studying adequate and appropriate levels of m1intenance for various classes of park ~~intenance. Additionally,
the Parks Division will print a revised edition of the book "Trees of Palo Alto" and will implement an urban
biological control method for urban pest problems through <I cnop~rative agreement with the University of Californi .
Como let ion of the Do\Pltovn Beautification Project will requlre additional maintenance effort. Necessary
maintenance resources will be diverted frotn four neie;hborhoorf parks.
1974-75 EXPLANATION OF CHANGES BY OBJECT OF EXPENDITURE --
The increase of $52,701 ln Salarie~ and $20,008 in _EtTJpl~ee _ __llen~fit_~ is due to an affirmative action Publtc Works
trainee, an increase in casual help for vacation relief, and normal merit and personnel cost increases.
The decrease of $10,800 in Materials and Supplies is due to completion of the publication entitled "A Guide to
Home Pest Control" and a de-crease in the purchase of fertilizer.
The increase of $5,974 in Cf?_:'ltrs.ct ~ervices is due to reprinting the book "Trees of Palo Alto" and adopting an
urban biological control program.
The decrease of $30,575 in p~her ~~ense is due to reduction in costs for rents anrl taxes.
~uipment expenditures of $17,500 are to replace a triplex mower, mobile sweeper, rototiller and hammer knife,
vertical mower, fertilizer spreader, and a power sweeper.
1974-75 ANNUAL BUDGET----------------------60
CITY OF PALO ALTO---------
PARKS DIVISION
1974-75 ~~LANATION OF CHANGES BY OBJECT OF EXPENDITL~ (continued)
The increase of $5~126 in Interfund Expenditures is due to increased costs in the various utilities consumed.
Actual
SELECTED PERFORMANCE MEASUP~S 1972-73
Total Acres Maintained (Golf
Course) 198
Total Trees Serviced 17,500
Total Acres Under Cultivation
(Parkways) 30.3
Total Acres Under Cultivation
(Parks) 122.3
AUTHORIZED POSITIONS
Park Superintendent 1
Supv. Park Maintenance 5
Tree Trim/Line Clear (L) 1
Greenskeeper 1
Sprinkler System Repairman 2
Tree Trim/Line Clear 3
Tree Trim/Line Clear Asst. 2
Tree Main tenanceman 2
Tree Maintenance Asst. 2
Tree Trim/Maintenance Helper 4
Tree Spray Asst. 1
Water Truck Operator 1
Gang Mower Operata'; 5
Golf Course Maintenance Asst. 4
-----'--------------------
Adopted ChangE~s Adjusted Proposed Increase Percent
Budget to Budget Budget. of
1973-74 Date 1973-74 1974-75 (Decrease) Change -----------
184 184 184
19,905 19,905 201000 95 0.5
30.3 30.3 30.8 0.5 1.7
137.5 1.6 139.1 139.6 0.5 0.4
1 1 1
5 5 5
1 1 1
1 1 1
2 2 2
3 3 3
2 2 4 2
3 3 3
2 2 2
s 5 3 (2)
1 1 1
1 1 1
5 5 s
4 4 4
1974-75 ANNUAl. BUDGET-------· ------------=-~ 61
------------CITY OF PALO ALTO------------------------------'----------------------
PJ\HKS IH VIS ION
'
i\l'tual Adopted Changcs i\dj u~H cd Pt upu;;t~d lilCH:~.lS(' l'crcent
lhu.lgt• t to Hudg<'l Budget of
AUTHORIZ~D POSITIONS {continued) 1972-n 197'i-74 Ua t e 197]-7/f l974-7'i (_ l~e c _!"~'1-~ e)_ ~;Jt_':l_~t_g_e_-------------------~---~----.. -----.-. ----
Par:kR t-ta t ntenanceman 9 9 9 9
Parks Maintenance Aaat. l4 10 10 10
Grounds keeper 6 6 6 6
Landscape Gardener 3 "} ] )
G~neral Clerk A 0.2 0.2 0.25 0.05
Gene:r.al (:lerk B 0.5 0.5 o.:,
Public Works Trainee* I
Total ()6 -6)i:7 fJ4 .1 -6-;;:·-,-~ -r~·os-
CASUAL t.ND OVERTIME PERSON YEARS
------------------~-~----·---
Casual 0.2 0.2 2.4 2.2 1100.0
Overtime 0.4 0.2 0.2 0.6 0.4 200.0
-----~
Total 0.4 o~'.-0.4 3. 0 2.6 650.0
* Affirmative Action related position included since publication of Draft Budget.
'-----·-------------1974-75 ANNUAL BUDGET---
-NOTES-
~NOTES-
--------------CITY OF PALO ALTO---
EXPENDITURES BY SUBPROCMM
Administration and General
Employee Benefits
Comprehensive Planning
Development Monitoring
Special Studies
Intergov~rnmental Co9rdination
Housing
* Traffic Operations *
Transportation Engineering
Total
EXPENDITURES BY OBJEC'l'
Salaries
Employee Benefits
K,terials &. Supplies
Contract Services
Othe-r Expense
Equipment
Sub-Total
Interfund Expeudltures
Total
FiNANCING
Department ~venu~
Application F~es
OI"d lnance Seles
Miscellaneous Fees
General Revenue
Prior Year Encumbrances
TotAl
Actual
1972-73
$ 69,637
~178
137,015
76,234
66,842
32,587
7,936
20,307
-26,84.!.
367,762
256,492
67' 178
6,018
27,834
7,629
2,611
367,76';.
367,762
9,403
198,308
_!§0,05_!.
$367,762
PLANNING DEPARTMENT_
Adapted
Budget
1973-74
$ 54,549
64,785
119,334
89,895
74,516
53,340
22,558
359,643
231,496
64,785
8,000
42,300
9,062
4,000
359,643
359,643
7,000
1,000
--8~000
351,643
$359,643
Changes
to
Date
$ 7,447
---.,-;447
119,025
41,472
880
50,000
218,824
1,710
21G,l3J
5,438
_1,543
218,821.
55,438
-~i'_hlS~
$218,824
Adjusted
Budget
1973-74
$ 61,996
~L~s
126,781
208,920
115,988
54,220
72,558
231,496
6c4,785
9, 710
252,433
14,500
__ 5J_543
578,467
578,467
7,000
1,000
8,000
407,081
~l86
$578,467
~ This subproRr~m w~s transferred to Inspectional Services in 1973·74.
Proposed
Budget
1974-75
$ 82,856
67,083
149.939
110,137
68,.701
24,222
19,363
46;922"'**
267,201**
67,083
21,400
45,200***
16,400
_.l.z.!JOO
419,284
419,284
8,500
1,000
--~.t1_40
lb,240
403,044
$419,284
Increase
$ 20,360
2,298
23,156
(98, 783)
(47,287)
(29. 998)
(53,195)
46,922
(159,183)
35,705
2.298
11,690
(207 ,233)
1,900
(3, 543)
(159,183)
(159,183)
1,500
6, 740
8,240
(4,031)
(163,386)
($159,183)
Percent
of
fE~
33.6
3.5
18.3
(47. 3)
(40.8)
(55.3)
(73.3)
{27 .5)
1S.4
3.5
120.4
(82.1)
13.1
(63.9)
(27;-5)
--w:-5>-
11.4
103.0
(1.0)
(100.0)
(27:5)
** Salar!e-s have b~en l.ncrea.5ed $18,000 over the Draft Budget request to provide for an increase *** Housing and Contract Services hav<! been increased $5,200 over the Draft Budget request due to
mates for consulting services by the Palo Alto Housing Corporation.
of 2.5 casl\als,
revised esti-
1974-75 ANNUAL BUDGET-·------------·------63
-----~---------------CITY OF PALO ALTO------------------------------------------·--
PLANNING I>EPARTMENT
Hl:SCRIPTION ------4~----~~
The functions of the Plannin~ IJepnrtrneut may bl' caU•gorized into several major areas: 1:omprehen:·dve planning,
devt~lopment monitoring, HJH.'cfal studh•s, lntl•rgovernmental coordilwliou, housing, and Planning Comrnhwlon assis
tance and liaf~:~on. Major empha1ds has hePn plil('lHi on the systematic completion of the Compreheusiv(! Plan, The
plan will pt"ovide a framework fur phyt·dcal l'lwnr,E! and wlll concern itself with environmental prPservatlon .md
the phy3ical, social, cultural, ilnd economic rnmif feat ion of change. Day to day activities of the depar trnent
include ?.oning, use permit subdiviRll1n proceBslnR, and varL1nces and spec:ial data studies sueh <lH GrcPr Park
axpnnsion and Fire Zone I. Two Ol!\>1 development monitoring pfforts. zoning ordiJVIllC" rf."'vfc;1oll ;md rt>vfsion of
subdivision ordinances, will Blart in 1974-75. The Planning Ot~partment muHt also maintain contact with other
local and regional agencies, such ag A8/\G and the County Planning Policy Commfttet> and rnust k•.•ep in contact with
federal agencies since fund log dec is tons in housing, open space, annual nrrangcments and comrnun ity development
block grants will have a signtficant impact on the City.
In 1974-75 it is expected that 100 percent of the Comprehensive Plan will be completed, and major efforts .,.,ill
he concentrated on preparation of the elements and publication of t!1e plan. Additionally, many of the major .
project studies, such as the condominium conversion study. will continue to require signifJcant staff attention
in order to be implemented in 197~-75. Housing activities expected to be in full operation will be Piggyback,
the Land Bank program, housing information and referral, and privately subsidized project review.
1974-75 EXPLANATION OF CHANGES BY OBJECT OF F~PENDlTURE
The increase of $38.003 in Salaries and Benefi~~ is due to an increase of $13,000 for casual salaries, an in
crease in overtime for Planning Commission assistance, and normal merit and persomw! cost increases.
The increase of $11,690 in l'f..aterials and S~.E£.!.!_~~ is due to the need for special drafting and other supplies to
support the Comprehensive Plan, anticipated major r~port publications, and cost increases.
The decrease of $207,233 in ~o~tr!!E!_Ser_vices_ is due to completion of the major consulting phase of the Compre
hensive Plan; a reduction in requirements for specialized engineering or environmental impact assessment assis
tance, and funding for the Piggyback program in 1973-74.
1974-75 ANNUAL BUDGET----
~----------------·--CITY OF PALO ALTO------·-------·---·-----
(
PLANNING DEPARTMENT I
1974-75 F~LANATION OF CHANGES BY OBJECT OF EXPENDITUR~ (continued)
The increase of $1,900 in Other Expense is to cover Planning Commission and Architectural Review Board travel
and expense and increased r~quirements for travel and meetings in conjunction with the Comprehensive Plan.
E~uipment expenditures of $2,000 are to purchase office furniture and equipment.
Actual Adopted Changes Adjusted Proposed Increase Percent
Budget to Budget Budget of
SELECTED PERFORMANCE MF~SURES 1972-73 1973-74 Date 1973-74 1974-?5 _Q)ecrease) Change ----------------
Legislative Reviews (est.) Not Avail. 25 25 20 (5) (20.0)
New Low-Moderate Income Units
Approved 18 235 235 121 (114) (48.5)
Major Studies Completed Not Avail. 4 4 5 1 25.0
Architectural Design Reviews Not Avail. 250 250 250
Percent of Comprehensive Plan
Completed 10 40 40 100 60 150.0
AUTHORIZED POSITIONS
Director of Planning 1 1 1 1
Asst. Director of Planning 1 1 1 1
Zoning Administrator 1 1 1 l
Asst. to the Planning Director 1 1 1
Principal Planner 3 2 2 2
Planner 2 1 1 2 l
Associate Planner 2 3 3 2 (1)
Subdivision Processor 1
Planning & Development Analyst 1 1 1
Map/Chart Draftsman 1 2 2 2
Secretary A 2 1 1 1
Secretary B 1 1 1
--·---1974-75 ANNUAL BUDGET-----------'----------·--
65
-----------....,..-------~---------------------------------.._ ___________________ _
--------------~-----------CI'I'Y OF PALO ALTO----------------------------------------
PLANNING IJEPARTHENT
i\e tua 1 Adopted Ch .. ngl~:i Ad Ju~lt.·d l'ropot;ed lrH·rea~t· I'P rf'l'll 1
Budget lo Budget Bud gel of
AUTHORIZED POS lT IONS (cont i•wcd) 1972-'-73 1973-74 !late 19 73--71, l 1J74-75 ( nccx_<•_a_!i_e_)_ Cll_a_n~-~ _ ... ~-----.. ·----¥ -~--... _ ---------------------------------... -
Gen_eral Ch~rk B 1 1
MTST Operator l I
Typist Clerk A 1
Traffic Engineer 1
Analystt Traffic Hovement 1
Planning Aide (PEP) 4 2 2 (?)
Illustrator/Draftsman Aide (PEP)* 1 1 1 I"'
Total 22 20 20 lR OY
CASUAL AND OVERTIME PERSON YEARS ------
Casual 2.4 1.4 1.4 2.5 1.1 78.6
Overtime 0.2 0. 7 0.7 -----·
Total 2.6 1.4 1.4 3.2 1.8 t2ft.6
* This position has been funded for 6 months in 1974-75. ----~_/ 66 1974--75 ANNUAL BUDGET-
-NOTES-
------........... ----~--~-~-_._ ,,
-NOTES-
CITY OF PALO ALTO
INSPECTIONAL SERVICES
Actual Adopted Change a Adjusted Prlipoaed ll\ct"eaee Percent
Bud Set to Judset Budget of
EXPEND I TUllES IIY SUBPROGRAM 1972-73 1973-74 ~-197l-74 1974-75 ~llecre•••} Ch;u!;ae .
Adainistration and General $ 66,153 $ 58,459 $ 2,052 $ 60,511 $ 58,813 ($1,698) (2.8)
Emp1oy~e Benefits 42,850 71,771 71,771 49,088 <22,683) (31. 6)
109;003 no,2w --2-,052 132,282 ~nr {""24,38lj tnr:'4f
Building Code Enforcement 58,567 11.2,312.
Zoning St.andants & Municipal
112,3~2 81,042 (31,270) (27.8)
Code Enforcement * 66,879 29,901 96,780 66.182 ()0,598) (31.6)
Enviroaaental Plann\n&** 17,960 17,960 (11 ,960) {100.0)
Traffic Operations* • 38,754 38,754 (38,754) (100.0)
Transportation Engineering*** 51,636 51,636 (51,63!:) (JOO,O)
Bicycle Enforc~.ent/Evaluatioo**** 20,9~ 2JJ817 23,817 (23,81?1 (100.0)_
Total 188,536 441,588 31,9SJ 473,541 255,125 (2:18,416} (46.1)
!lCPENDITURES BY OBJEC"l' --
Salar!es 137,861 278,897 278,897 163,592 (115,305) (.fl. 3}
r~ploye~ Benefits 42,850 11,711 71.771 49.088 (22 .683) (31.6}
Materials ' Supplies 2,509 8,835 2)1 9,066 4,000 (5 ,066) (55.9)
Contract Servtc~s 1,447 76,028 30;114 106,142 33,590 02, 552) (68.4}
Otber Expense 2,562 .;..95:1 1,608 s.565 4,630 (935) (16.8)
Equipment 1,307 2 1100 2 1 100 225 ~~ill J89.3!_
Sub-Total 188,536 _441,588 -31,953 471,541 255,125 (218,416) (46.1)
lntcrfund Expenditures
Total 188,536 441,588 31,953 47'3':541 255.125 (218,416) (46.i)
FINANCING
Department Revenue
lt.publellt Li~a-iq 3,115 19,000 19,000 14,000 (5,000) (26.3)
Rousto& Inspectious. u '0 l,S7S s,sso . 5,550 4,500 (1,050) (18.9)
Weed AbateJBent l,iens 10,546 10,000 10,000 10,000
81cycle Gunt 3,084 23,817 20,585 44,402 (44,402) {100.0)
Code ooolt Sales 282 500 500 500
Building ~era\ts 165.968 111 1000 u1.ooo .....!!i.t.600 --..MQ.O 3.2
184,570 169,367 21,085 190,452 143,600 C46,852T (24.6)
G.taeral Revenue 978 272,221 7,515 279.736 111,525 (168,:Hl) (60 .1)
Prio~ iear Enc•~c~ces 2,988 3,353 3,353 (3 I 353} (100.0)
Total $ t88,536 $441,588 $ :n,9s3 $473,541 $ 255,125 UnB,416f "14f.'if
* This luh(lr-ograa va11 adtlliniltered hy Public Works-Ad•f.niRt ration in 1972··73 • •• For F.nviron~rntaJ Phnntnr.. J 974-75, 11ee EnvlronMnt.-l l'hnn:l.ng Pror,r'l~.
'"* Thh aubprotrall va• trander-red to Traffic and Tranapcrtatton for 1974-75.
*"'** This aubproArAm vas completed in 1973-74.
1974-75 ANNUAL BUDGET-----67
---·---~---------------CllY OF PALO ALTO--~-~----------------·-------
INSPECTION/\L SERVICES
Di':SCK I J>T I UN
'llte Juspcctional ServJccs Division is rPsponsibh"! for fmforc1ng City regulations governing the control and use
of property, including t.he n.•vicw of plans, issuann' of permit~, field inspection of all construction in the
City, provision of presale inspection upon request, and (?Ofol'cl'ment of zoning and property usc regnlat ions and
ordinances as establislwd by the Planning Commission, including site and design and sign regulations as man
dated by the recently established An: hi tectura 1 Review Hoard. The d{~partment has n~cent 1 y completed the admini
atration and enforcement of a bicycle nafety grant, which eval11ated the effectiveness of a bicycle safety program
in redu.ci~lg accidents in the City and recolll1llended changt!H af:i uect!ssary fn Lh£.' Palo Alto blcycll! patt.l:; and tr:d lG
system. In 1971-74, Traffic and Transrortation and Environmental Planning were included in the Inspectional
Services Department. but they have been transferred to Social Services Administration for 1974-75, (See Social
Services Administration for 6udget information about Traffic and Transportation and Environmental Planning.)
The Inspectional Serv'lces Department will emphasize the improvemr~nt of the quality of existing services in 1974-
75 and the provision of additional services to implement new programs. An ongoing training program will con
tinue to expand the expertise of inspectors In specialized fields and broaden their knowledge of the construc
tion trade. It' is anticipated that the workload of inspections will continue to increase, and new activities
will include efforts to conserve existing standard housing, to initiate steps toward rehabilit<Jtion of deteri
orated houa!ng and to implement housing and occupancy standards of multi-family dwellings. When policy decisions
are made to implement these activities. the workload of the division will change.
1974-7.5 EXPl-ANATION OF t;HANGES BY OBJECT OP EXPENDITURE
The decrease of $115,30S in Salarie_~ and $22,683 in Employee Benefits is due to the transfer of the Environmental
Planning a11d Traffic and Transportation Subprograms to SociaTs~rvic~s. the completion of the Bicycle Safety
Grant and subsequent discontinuation of the Bicycle Enforcement and Evaluation Subprogram, and the vacancy of a
position in the divisi.on.
The decrease of $5,066 in Materials and Supplies reflects a reduction in the number of Code Books to be purchased
and the transfer of acti·1ities to Public Works Administration.
1974-75 ANNUAL BUDGET---
68
/------------·--------CITY OF PALO ALTO------------·-------.__
INSPECTIONAL SERVICES
1974-75 EXPLANAT~ON OF CHANGES BY OBJECT OF EXPENDITURE (continued)
The decrease of $72,552 in Contract Services is du~ to the exclusion of an encumbrance from previous years, the
transfer of Traffic and Transportation and Environmental Planning from the department, the completion of the
Bicycle Safety Grant, the transfer of activities to Public Works Administration as a result of organizational
changes, and the provision of uniforms for Building Inspectors in 1974-75.
ThE decrease of $935 in Other Expense reflects the subprogram transfers as reviewed above and increased insur
ance costs.
The Equipment request for $225 will purchase a desk-top calculator and minor office equipment.
Actual Adopted Changes Adjusted Proposed Increase Percent
Budget to Budget Budget of
SELECTED PERFORMANCE MEASURES 1972-73 1973-74 Date 1973-74 1974-75 (Decrease) Change
Inspections 12,446 13,500 13,500 14,400 900 6.7
Uours·per Inspection 0.40 0.41 0.41 0.39 (0.02) (4 .9)
Building Plans Checked Not Avail. 800 800 900. 100 12.)
AUTHORIZED POSITIONS
Director of Inspectional Servic:.!s 1 1 1 1
Chief Building Inspector 1 1 1 1
Supv. Building Inspection 1
Building Inspector 4 4 4 4
Building Plans Checker 1 1 1 1
Admin. Zoning Enforcement 1 1 1
Staff Coordinator-Insp. Services 1 1 1
City Ordinance Compliance Inspector 2 2 2
Environmental Specialist 1 1 (1)
Traffic Engineer 1 1 (1)
Analyst Traffic Movement 1 1 {1}
------1974-75 ANNUAL BUDGET-----------------~
69
CITY OF PALO ALTO----------"--·--------·--------------------
INSPEC.TIONAL SERVICES
J\ctual Adopted Changes Adju<;ted l'ropo!-ll.'d lnerl~<Hic Pclt:t!IIL
Budget to Budget Budgt!t of
AUTHORIZED POSITIONS (continued) 1972-73 1973-74 Date 197J-74 1974-JS _(_IJe_cr_e_a_s_e)_ C,:JJ_~~.&~. ·-----------~---------------------------------------·---------------------
Associate Engineer 1 i (l)
Se(:retary B 1 2 2 l (1)
Typist Clerk B 1 1 (l)
General Clerk B 1 1
Total 10 18 18 13 ( 5)
CASUAL AJW OVERTIME PERSON YEARS ----------------------
Casual L6 5.7 5.7 O.lt (5.3) 93.0
Total 1.6 5. 7 5.7 0.4 "{5. 3>" 93.0
----------1974-75 ANNUAL BUDGET 70
-NOTES-
--NOTES-
--------------------CITY OF PALO ALTO----
POLIC! DUAllnmn'
Actual Adopted Changes Adjusted Proposed
Budget to Budget Budget
EXPENDITURE..<; BY SUBPROGRAM 1972-73 1973-74 ~-1973-74 _1974-75
Administration and General $ 167,664 $ 203,949 $56,609 $ 260,558 $ 145.228
~loyee Benefits 4951"959 59113}! 170 _1?1,501 747,899
663,623 195,280 56;779 sn,os9 -893,li7
Support Services 208,685 189,745 (9,'/94) 179,951 217,380
Un.i!orm Field Servtcea 809,957 992,493 (18,711) 973,776 1,235,242
Research and Tra!ntns 58,f74 60,881 1,633 62,514 77,944
Police Community Se~V1¢es 120,~06 U8,314 12,970 141,284 137,386
Investigative Services 187,435 237,566 (11, 973) 2l5,593 278,683
Pre-Delinquent Diversion 9156! 5 060 5,060
Total 2,058,&45 2,A04,279 JPI8 2,440,237 2,839,762
!XPE:flHTURES BY OBJECT
Salaries 1,470,534 1,695,703 (60,800) 1,654,90) 1,914,290
Employee Benefits 495,959 591,331 110 591,5,01 747,899
Materials & Supplies 18,068 32,275 3,4ZS 3S,700 :U,22S
Contract Servieea 42.120 47.560 49,821 97,381 79,335
Oth'er Expense 2l,2J6 30,970 17,916 48,888 56,025
Equipment 8 1 728 __ 6 1 440 _h424 llt664 9,988
Sub-Total 2.058,645 2,404,279 35,9.58 2,440,237 2,839,762
Inter fund Expenditures
Tctal 2,058,645 ~.404,279 :!5,958 2,440.237 ----2,839,762
PU!ANCING
Department Jevenue
PAUSa Ret.buiaeaeat 3,670 10,000 10,000
Business/Tu:i t.lcenaea 4,677 6,0!)0 6.000 6,000
Bicycle Licenses 4,422 6.000 6,000 12,000
Ftugerprtnta 2,284 2,500 545 3,045 z.soo
Nisht Parkins Permtta 9.224 6,000 6,000
Special Fee,/County Ret.b. 5,000 11,990 16,990 ll,668
State Rei.Ourse.ent 17,207 10,000 40,426 50,426 20,000
Bicycle Safety Grant -34,317
75,802 45,500 52,~f.2 98,462 ~.168
General Revenu~ 1,981,093 2,358.779 (30 ,337) 2,328,442 ~ .• 787.594
Prlur Year Encoabrancea 1 1 750
-. .... ·----_ll,333 13 1 333 ------
'Total $2,o;a,b4s $2,404,279 $35,958 $2,440,237 $2,839,762
-----·-----------------1974-75 ANNUAL BUDGET-----
Increase
(Decrease}
($115,330)
156,398 --41,068-
37,429
261,466
15,430
{3,898)
53,090
__ (~,06~1_
399.525
259,387
156,398
(3,475)
(18,046)
7,137
(1,876)
399,525
399,525
(10,000)
6,000
(545)
(6,000)
(5,322)
(30,426)
-(46,294)
459,152
__ .ill 1 33l)
$J99.,52S
Percent
of
Change
{44.3)
26.4
-4:6"
20.8
26.9
24.7
(2 .6)
23.5
i!Q.O.O)
16.4
u.:r
26.4
(9. 7)
(18.5)
14.7
(15.8)_
16.4
16.4
(100.0)
100.0
(17. 9}
(100.0)
(31.3)
(60. 3)
(47.0)
19.7
~100.0)
16.'1
-
_ _____,
71
DESCRIPTION
The Police Department is responsible for the enforcement of state laws and City ordinances, crime prevent lou and
apprehension, protection of life and protwrty, crime i.nvestigalion, traffic eontrul in the City, and tlw provi
sion of emergency servlces as needed. Iu orde1· to provide these services, the dcpHrlment requires policy-making,
on-going evaluation of mechanisms and procedure£ by the department and the community, accurate record-keeping
including precise statistical compilation, investigation services including anticipation of events as well as
follow-up, and emergency response capabil !ties. The development and maintenance of a high le\•el of profcssion
aliRm a.1d skiJ.J. fn the dPpartment personnel is empha~dzt~d, as is the need to keep abreast of rapidly changing
trends and techniques in law enforcement.
1974-75 SERVICE LEVEL CHANG~S/ADJl!STMENT§_
In 1974-75 the department will continue the existing high level of community service and education programs and
will increase efforts to expand and improve existing training for officers, rlecrease response time to service/
emergency calls, reduce injury accidents by 15 percent by selective traffic enforcement, increase motor vehi.cle
sound and air pollution enfor:cement efforts by 5 percent, increase the clearance of felony ofienses by 5 percent
and of burglary offenses by 25 percent, increase the reporting of fraud violations by 25 percent, and allow more
time for juvenile counseling. Six police officer positions with funding provided for three have been included
ln the budget to train officers in advance of known vacancies. Specialized bicycle enforcement and education
will be discontinued.
1974-75 EXPLANATION OF CHANGES BY OBJECT OF EXPENDITURE
The increase of $259,387 in Salaries and $156,398 in _Employee Beoefi~ is due to normal anticipated merit in
creases, an increase in personnel, an increase in casual and cadet salaries, increased insurance and retirement
costs, and the inclusion of overtime, resulting in a decrease in overtime salaries.
The decrease of $3,475 in Mate_!:_ialu and Supplie~ is due to the completion of the Bicycle Safety Grant and in
creases in the cost of ammunition, supplies for the Police Information Network terminal, and other matertals.
The decrease of $18,046 in Contract __ Servic~~ reflects the deletion of a first-year ~ost for uniforms, the partial
funding of the addit:Jon of a Social Services case worker to the staff, the completion of the Bicycle_Safety
Grant, and the increased usage of standardized training programs approved by POST.
-------~--------------1974-75 ANNUAl. BUDGET---
72
---CITY OF PALO ALTO
POLICE DEPARTMENT
1974-75 EXPLANATION OF C~NGES BY OBJECT OF EXPENDITURE (continued~
The increase of $7,137 in Other Expense is due to recruitment-associated costs for the department's affirmative
action program, the state assessment of bicycle licensing fees, the purchase of crime prevention booklets, and
department support of youth activities.
~uipmen~ expenditures of $9,988 will replace and purchase additional typewriters, desks. 8 secretarial chairs,
othet tools and equipment, and film.
SET~ECTED PERFORMANCE MEASURES
Percent of Warrants Returned
to Court for Dismissal
Emergency Response Time (minutes)
Priority Response Time (minutes)
Students Counseled
Burglaries Prevented
AUTHORIZED POSITIONS
Chief of Police
Assistant Police Chief
Police Captain
Police Lieutenant
Coordinator, ReRearch and Training
Police Sergeant
Police Agent
Police Officer
Police Officer (F)*
Secretary A
Aetual
1972-73
33
3.60
7.64
200
Not Avail.
1
1
3
7
1
15
14
54
J.
Adopted
Budget
1973-· 74 ----
30
3.50
9.40
300
40
1
1
3
7
1
15
19
54
1
Changes
to
Date
(10)
1
Adjusted
Budget
1973-74
30
3.50
9.40
300
30
1
1
3
7
1
15
19
55
1
Proposed
Budget
1974-75
15
3.00
5.00
400
48
1
1
3
7
1
1.5
19
55
6
1
Increase
(15)
(0.50)
{4.40)
100
18
6
Percent
of
Change
{50.0)
(14. 3)
{ 46. 8)
33.3
60.0
* F d'•signates flexible staffing positions. Since it is anticipated that the fl exihle schedullng
'-half person years, salaries and benefits have b(:en included in the budget for 3 positions.
will only require
"-------------1974-75 ANNUAL. BUDGET ---·----'73
-------------------· --------CITY Of PALO ALTO----------------------------------------··
Actual
AUTHORIZED POSITIONS (continued) 1972-73 --------
Se~retary B l
Police Clerk A 1
General Clnrk B 1
Police Clerk B
Police Clerk C 5
Police Desk Clerk '• Administrative Aide (PE:P)** 1
Police Services Aide (PEP) 3
Typist Clerk (PEP) 1
Total 114-
CASUAL AND OVERTUffi PERSON YEARS
------~-----
Casual 6.8
Ov~rtime
Total -6:8
** Has been funded for six months in 1974-75.
POLICE DEPARTMENT
Adopted
Budget
1973-74 ------------
1
1
2
5
4
1
1
1
jT8
7.0
7. 0
Changn;
to
l>a t t'
1
i\d l \IS l t•d
Budget
1971-74 -. -
1
1
'l.
7 .o
7.0
J' I'Ojlll!>t'd
Hud ~·.t· t
· 1 1J711 -J •,
II')
H.O
J. 2
1~,.~~
1974-75 ANNUAL BUDGET----------·---------
-NOTES-
{ Dt•t•_n•;j liP)
I
1
< I )
( I )
(J)
I,
l.O
I , ')
t()
l'l'll't'lll
of
Clllllltjl'
Jl4. J
ifi.-1
74
•
-NOTES-
CITY OF PALO ALTO------------------
ANIMAL SERVICES
Actu.l Adopted Chana•• Adjusted Proposed Increase Percent
Jk&dget to Budget: Budget of EXPENDITURES BY SUBPROGRAM 1972-73 1913-74 ~~-1973-74 1974-75 _(Decrease) Chanae
Administration and General $ 17,546 $ 19,070 $ 868 $ 19,938 $ 25,842 $ 5,904 29.6 Employee Benefits 24.972 _ _16.211 26.211 _10,451 4"240 16.2
42,5.18 45,281 ·----m 46,149 56,293 10,144 -22.0.
Aniul Conr.rol 25,283 41,241 43.241 45,640 2,399 5.5 Anim.'ll Care 13,006 11.134 (198) 10,936 13,401, 2,468 22.6 Spay and Neuter Clinic --&:007 43.817 1,~50 45.827 ___2h!J65 5 1 238 11.4 Total ,A16 i4J.5Jl 2, 20 146,153 166,402 20,249 13.9
EXPENDITURES BY OBJECT
Sa1arie!! 70,992 102,707 102,707 114,466 11,759 11.4 Employee Benefits 24,972 26,211 26,211 30,451 4,240 16.2
Materi.·.ts & Supplies 8,209 11,125 1,800 13,525 16,605 3,080 22.8
Contract Services 848 1,325 1,325 2,275 950 71.7
Other Expense 775 965 540 1,505 2,005 500 33.2 Equipment ____!.._~ 600 280 880 600 (280! (31.8)
Sl\b-Tota1 106,816 143,533 2,620 146,153 166,402 20,249 13.9
Int:erfund !xpenditure•
Total 106,816 143,533 2,620 146,153 166,402 20,249 13.9
FINANCI~_I!
Department Revenu•
Sp•y and Neuter CllRic P••• U,8~9 42,000 42,000 51,840 9,840 23.4 Dos Licenaea 13,216 18,000 18,000 lB.ooo
Spay Depoait• ~.650 300 300 s.ooo 4,700 1566.7
AniiD&l Sa:le~t 1,674 2,500 2,500 2,500
· htpoundtng Fee• 10,603 9,000 12 9,012 12.000 2,988 33.2
Special Serv l~e Fee a 1 1 262 500 500 500
.57,274 72,300 -u 71!,:112 89,840 171528 "2'4:2:-
General Revenue 48,896 11,233 528 71,761 76,562 4,801 6.7
Priot Year Encu111brancu b46 21080 2,080 {.2 ,080) {100,01
Total $10"67"816 $141,5n $2,620 $146,153 $166.402 $20.249 13.9
-----·-----·--~---1974-75 ANNUAL BUDGET 75
~------------..,.----------~--------------CITY OF I' AU> A r:ro -------------------------------------------------
AN HfAL ~iEHVl CJ:S
DESr.HlPTJON
The Anim.-tl Services 1Jlv1slon is n•sJHHlRihll' for liwurtng l•ffldt•nt and pff('ctfve animal control and care st~r
vices for the community. The tllvb;lon '-'llforct•H all City, rmmty anrl slate regulation~; which !Wrlain to the
can~, protection and control of <lll <lllJmals within tlu· Cfly limJt.s, with emplwsi:':l on tmforcemtmt of the lensh
law and the control of stray animals. The divfHJon OJH~t-;ttt•s and maintain:-~ the Ani1n.1l Shdter, where animals
are cnred for prior to collection or adoption, illld a Hf'<l)' aud rlf•utel· e1Jnlc, wlwrt' low-·cost spay and rwuter
services are offered to animals of n•sidt~nls of Palo Alto awl the surrounrling area, thus tnnttlbuting to long
range reduction of the animal population.
1n 1974-75 the division intends to uchi.evc and maintuin a 20-minute respmuw time to complaints and calls for
collection of animals and reduce the number of citizen complaints by 20 pcrcPnt. Efforts wilJ also be made to
increase the number of rabies inoculations administered and licenses issued hy sponsoring clinics and door-to
door surveys. The Spay and Neuter Clinic expects to continue the_, current 17. surgeries per day and to evaluate
the long-range effectiveness of the progrmn by determining the estimnted number of births prevented through its
auspices. Two additional positions--an Anim<~l Control Officer and a Clinic Assistant--have been added to incn~ase
service levels.
1974-75 EXPLANATION OF CHANGES BY OBJECT OF EXPENDITURE
The increase of $11,759 in Sal~ries and $4,240 in _Employ_ee Ben_efi~-~ reflects the addition of casual support for
vacation relief, normal anticipated merit tncreases, and increases in the cost of retirement and other employee
benefits.
The increase of $3,080 in _Materials .?!!9-...?~P['_!_ies reflects tlw increased cost of animal food and medical supplies.
The incr<?ase of $950 ln Cont~act Jl~rvi<:_es reflects publication costs to remind animal owners of their responsi
bilities and to advertise the Spay and Neuter Clinic and the adoption services of the Animal Shelter.
The increase of $500 in Other Expense anticipates increased insurance costs.
$600 in E.;quipment will be used for the purchase of a calculator and other minor office equipment.
1974-75 ANNUAL BUDGET------
76
~--------------------CITY OF PALO ALTO---------------------..__
ANIMAL SERVICES
Actual Adopted Changes Adjusted Proposed Increase Percent
Budget t.o Budget Budget of
SELECTED PERFORMANCE MEASURES 1972-73 1973-74 Date 1973-74 1974-75 (Decrease) Change
Citations Issued 300 300 300 800 500 166.7
Animals Adopted 670 700 700 875 175 25,0
Operations Performed lt254 2,400 2,400 2,880 4130 20.0
Estimated Births Prevented
(based on a litter of six) 7t524 14,400 14,400 17,280 2,880 20.0
AUTHORIZED POSITIONS
Superintendent, Animal Shelter 1 1 1 1
Animal Control Officer 3 3 3 4 1
Kennel man 1 1 1 1
Veterinarian 1 1 1 1
Veterinary Assistant 1 1 1 1
General Clerk B 1 1 1 1
Clinic Assistant 1 1
Total 8 8 8 10 2
CASUAL AND OVERTIME PERSON YEARS
Casual 2.2 2.8 1. I: ~.J (1. 3) (46.4)
Overt:lme 0.8 0.8 0.1 (0. 7) (87. 5)
Total 3.0 3.6 1.6 (2.0) (55.6)
-------------~-----1974-75 ANNUAL BUDGET---------77
-~-~--~-------------~-----------------------------,----------.----------------.. --NOTES-
-CITY OF PALO ALTO
FIRE D!PAI.TKENT
Actual Adopted Changes Adjueted Proposed Increase Percent
Budget to Budget Budget of
EXPEMD!TURES BY SUBPROGRAM 1912-7~ 1973-74 ~~ 1973--14 1974-75 ~Decrease~ Chang~-
Adminiatratioa and General $ . 55,015 $ 63,401 $-14~612 $ 78,073 $ 91,591* $ 13,518 17.3
Employee B~n~fite 4422974. 4731559 _473,559 636.692* 163! 13:1 J4.4
497.989 536,960 l4,672 551,632 728,283 176.651 ---rr:o-
Fire Suppression 1,165,956 1~189,893 450 1,190,343 1,366.339** .175.996 14.8
Fire Preventiun 33,051 40,812 4,174 44.986 44,195 (791) (1.8)
Research and Training 18.783 ---1!.&?§. 211076 2ll095 19 0.1
Total 1, 715,779 1,788,741 19,296 1,808,037 2,159,912 351,875 -19.5
EXP~DITUBBS BY OBJECT
Salaries 1,210,189 1,248,599 1,248,599 1,386,175* 137.576 -11.1
Employee Benefits 442,974 413,559 473,559 636,692* 163,133 34.4
Materials & Supplies 8,051 8,820 194 9,014 10,150 1.136 12.6
Contract Services 5.:!86 5,925-4,234 10.159 6,975 (3,184) (31.3)
Other Expense 16.003 15,728 14,672 30,400 31,900 1,500 lt.9
Equipment 5,924 8,930 -196 9,126 11 700*" .?,574 28.2 I -Sub-Total 1,688,527 1,761,561 19,296 1,780,857 2,063~592 302,735 11.0
Interfund !!!xpenditurea 27.252 27.18~ 27t18(! _ _L6,320 49' 140 180.8
Total 1, 715,779 1,788.741 19.296 1,808,037 2,159,912 351,81) 19.5
FINANCING
General Revenue 1,712,334 1,788.741 14,672 1,803,413 2,159,912 356,499 19.8
Prior Year Encullbrances 1 1 445 4 1 624 4 1 624 {4 1 62U {100.02
Total $1, 715.77~ ll, 788, 74i $19.296 $1,808,037 $2,159,912 $351,875 19.5
* Salaries and Employee Benefits are ,$6 •. 000 over the Draft Budget to convert three casual intern positions to
afiirmatlve action Flrefishter Tra1nees. ** Fire Suppression and Equipment are $4,000 over the Draft Budg.et to purchue &n inh-ared 1'Probeye 11 acope to detect
heat differentials.
---------------------------------1974-75ANNUALBUDGET------------------------------·~7~8
-------------------~---·------------------CITY OF l'Al.O A I. TO-------------··· · ----· ---,-~------------------~-------·--
F f H 1: fiEPAIHMENT
DESCRIPTION
Fire suppression is tlu~ prirnnry rHH(HJnsihllfty of Uw FiH• Dl•partment. Nine fire companil'H arc housed in fivl'
fire stations throughout the City. A uubuldlary function Js till' proviHion of a comprPiwnsLie fin~ pn!VPnl.Jon
program which includes education, codv l~llforcl'nwnt inHJil'l'tions, building plans lnHJlt'd ion, anti complaint nnd
fire investigations. Department c..>ffurtH ilH! alHo placl•d on rt'Hl'archinr, new techniques of fin! protection and on
providing a comprehensive and pro~~fl'HHiVt! prograrn of ha~dc and a(lvanccd training and t>mployee development.
Service levels for 1974-7S will be unchanged except to implement a paramedic program following policy dlrectio11
and approvul by the City Council. More effort in 1974-75 will he devoted to regional cooperation, cod~ amend
ments and changes. and FoothiJ 1 fire prevention. Thh; budget also {ncll!des the convf.:'rsion of one casual intern
to a regular Firefighter Trainee position and includ~s two additional Firefighter Trainees.
1974-75 EXPLANATION OF CHANGES BY OBJECT OF EXPENDITURE
-------------------~--~-~·-·-----
111e increase of $137,576 in Salaries and $163,133 in Empl_~~~~~_Ete!:_!_!s is due Lo the addition of three Firefighter
Trainees, casual assistance for fire data collection and the Foothills fire prevention program, and normal merit
and personn~l cost ir1creases.
The increase of $1,136 in Materials and Supplies b due to the purchase of foam for fire extinguishers and safety
shoes.
The decrease of $3,184 in Contract Servicef?_ is due to the completion of special progranuning for the Uniform Fire
Information Reporting System (UFIRS).
The increase of $1,500 in Other E~pen~€ is due to increased insurance costs prorated to this department.
Equipment expenditurE-s of $11,700 are for purchase of a "Probeye" iafrared scope and purchase of heat/smoke guns
to test heat/smoke detector units.
Actual
SELECTED PEkFORMANCE MEASURES 1972-73
Fire Alarms 1,589
Avg. Response Time (Developed
Areas) Not Avail.
FiJ:e Loss ($000) $1,026
Inspections 2,032
Drills 3,088
Person-hours Training 13,214
AUTHORIZED POSITIONS
lo'ire Chief 1
Assistant Chief 1
Battalion Chief 3
Fire Captain 24
Fire Apparatus Operator 27
Firefighter 32
Fire Inspector 2
Fire Training Officer 1
Secretary A 1
Secretary B 1
Firefighter Trainee
Total 93
CASUAL ANp OVERTIME PERSON YEARS
Casual 1.0
Overtime 1.5
Total 3.5
1974-75 ANNUAL BUDGET--~------
79
CITY OF PALO ALTO ~ ~
FIRE DEPARTMENT
Adopted Changes AdJusted Proposed Increase Pe11~ent
Budget to Budget Budget of
1973-74 Date 1973-74 1974-75 (Decrease) Change ----~----
1,650 1,6)0 1,650
Not Avail. Not Avail. 4 min.
$750 $750 $800 $50 6.7
4,264 4,264 5,000 736 17.3
4,100 4.100 4~000 (100) {2.4)
28,000 28,000 20~000 (8,000) (28.6)
1 1 1
1 1 1
3 3 3
24 24 24
27 27 27
32 32 32
2 2 2
1 1 1
1 1 1
1 1 1
3 3
93 93 96 3
1.0 1.0 o.s (0. 5) (50.0)
2.5 2.5 3.1 0.6 24.0
3.5 3.5 3.6 0.1 2.9
1974-75 ANNUAL BUDGET-----------------.,.--,....-
80
---~----------------------CITY OF PAI.O ALTO---~-----.·----------------->-------------· ----------~ ~
SOCIAL SERVICES
SIJHM:\RY
Arf11RI Adopleti Cl:anr,ca AdJusted Propo~('d Increase i'ercf'nt
llutlgel to Budget Budget of
!X:~· ~:.ti_I)_I)J~R);i_I!!.Jl_l':! A_!!'f.!!f.Jl:! 1972-71 1971-]t, llatc 1971-74 1974-75 ~-~-c_r~as~}_ ~~!_•1_1~1:_C __ ----------------------------------------------------
!iodnl Services Admlnistrar ion $ 99, }22 $ 6H6,H'J5 $107,Ui8 $ 793,913 $ 41tH,820 ( $]4 S ,O'JJ) (4J.S)
Trn f f I c and tran11portation 77,043 7l,Otd
l':nvlron!llentAl PlannlnR 2H,H89 J.3,8H9
Recreation 468,882 509.5/1 2J,885 533,462 608,923 75,461 14. 1
ArtR 268,198 275,319 24,049 299,163 324,719 25, JSl 1-l,S
N.H lltf.! nnd Science 29 7, J I 5 316,978 t\,18(-, 321. 764 346,279 24,)15 1.6
I.HJr,Jry 614 51:.! --_6_!:14' '>_IJ(• ---~'J_,_J !_! __ _7_(Jt.:J_~_E __ }_7 _J ~.IX! --J_o l.'U!_ I 0. I -~ ..• :J. -·-
h•tal 1,7 1.H,ll~l 2,t,n,n'> 179 ·'·'·9 2,657,724 2,6t.J'J,828 {42,1196) (C'i;f
~.?;J:!:li_O_I_!_!!Rf.~_'-rr_ ~~_J_f.CT
Salariea 1,17~,499 1,259,29S (5' 250) 1,2.54 ,01•5 1,51),776 261,731 20.9
En1ployee Benefits 244,567 280,867 280,867 308,711 27,B44 9.9
Materials & SuppliP.s 96,502 116,082 8,81'3 1Z4,sgs 137,220 u,ns 9.9
Con trace Services 58,61:7 166,673 36,8'32 201,505 lSO,lSJ (S3,3S2) (26.2)
1lther Expense 134,]18 601 ,on 119,066 720,099 427,201 (292 ,89a) {40. 7)
J-:quipmenl __ l~L3_~Q __ 1~_~_1!?_~ __ ]_~2.~1! --_ __25-LO..§.l _____ !I~~-~ 2 ,t,41 },0
Sub-Total 1.725,853 2,439,025 179,449 2,618,474 2,576,565 --u;c9o9} ---u-:6)
Inter fund f:xpendi tures ---~2,376 ___ 34t~?2 __ _!4 ,250 ___ 33,26l ---_J2_8_7)_ (2.9)
Total 1,748,229 2,473,275 -179--;449 2 ,652, 724 2,609,828 (42,896) --cr:-c;>
_FlN~"lClN_9_
Department Revenue
Fines and Lost Books 27,142 27,000 27,000 27,000
Non-ReGident Fees 2,748 2,856 2,856 2,856
Expended Re irr:bl!rsements 1,953 3,900 3,900 2,500 (1,400) (35.9)
PAIJSD Contract 6,159 12,500 12,500 12,500
Concessions 504 1,500 250 1,7)0 1,000 (750) U•2. 9)
Rentals 12,835 1'),000 15,000 15,000
Child Care 61,400 24,133 8-5,513 (8S,SJJ) (100.0)
HSEC Grant 5,525 5,525 (5,525) (100. 0)
LEAA Grant (Drug Evaluation) 58,425 '>8,425 (58 ,425) (100.0)
Season Tickets 9,351 14,000 14 ,000 8,000 (6,000} (42. 9)
Clay Sales 4, 32() t,,J20
Special Programs 1 ·'400 1,500 1,500 2,000 500 3'3.3
Golf Events 3,634 4,4'·8 4,448 (4,448) (100. 0)
1974-75 ANNUAL BUDGET-81
----------------------CiTY OF PALO ALTO
SOCIAL SERVICES
SlMIARY
Actual Adopted Chaoses Adjusted Proposed Increase Percent
Budget to Budget Budget of
FINANCING (continued) 1972-13 1973-74 Date 1913-74 1974-75 (Decr"'asel Change
Department revenue
Special Servicea/Conc~ssions $ 1,850 $ 500 $ $ 500 $ 516 $ 16 3.2
Adm1asion8 61,44!! )1,500 51,500 45,750 (5,750) (11.2)
Registrations 83,030 84,559 84,559 106,296 21,737 25.7
Reimbursement-fAUSD Adult
Education l,8CO 1,800
Reimbursement-PAUSD 22,886 26.111 26,111 26.023 (88) (0. 3)
Workshop Cards 3,842 6,300 6,300 2.800 (3.500} (55,6)
Miscellaneous Revenue 31064 61000 ~~ 121000 6,000 100.0
S•J!I-Tota1 241,846 377,499 29,908 407,407 270,361 (137 ,046) (33.6)
f~deral Revenue Sharins 12,000 12,000 (12,000) (100.0)
G.l!neral Revenue 1,468,626 2,083;776 94,371 2,li8,147 2,339,467 161,320 7.4
Prior Year Encumbrances 37.757 551170 55 1 170 (55.1102 {100.02
Total $1,748,229 $2,473,275 $179,449 $2.652,724 $2,609.828 ($42,896) (1.6)
~--1974-75 ANNUAL BUDGET 82
-NOTES-
~-·--------------------CITY OF PALO ALTO----~-----------------
SOCIAL SERVICES Amn.NISTRATIOJil
Actual Adopted Changes Adjusted Proposed Increase Percent
Budget to Budget Budget of
EXPENDITURES BY SUBPROGRAM 1972-13 1973-74 Date .!!U_~ ~-75 (Oecrease) Change
A~niatration and General $33,874 $ ?.5. 370 $ (173) $ 25.197 $ 31,776 $ 6,579 26.1
e.ployee Benefits 17,032_ 0 37,784 37.784 ____.._ __ 44,053 6.269 16.6
S0,906 61,154 (173) 62,981 75,829 12.848 20.4
Community Relations H,045 2,087 49,132 71,575 22.443 45.7
Drug Abuse Control 310,012 Hl,169 328", 381 161,626 (166,755) {50.8)
Child Care 200,750 84.735 . 285,485 9,481 (276,004) (96. 7)
Activities Registration 5,808 11,077 11,077 14,342 3,265 29.5
Senior Adult Services 9,214 14,214 2,000 16,114 69,648 53,434 329.6
Facilities Rental 33.394 40 1 643 40t643 46t319 _5,676 14.0
Total 99,322 686,895 107,018 793,913 448,820 (345,093) (43.5)
EXPENDITURES BY OBJECT
Salaries 74,421 117,003 117,003 169,185 52,182 44.6
Employee Benefits 17,032 37,784 37,784 44,053 6,269 16.6
Materials & Supplies 3,004 3,613 61 3,674 8,822 5,148 140.1
Contract Services 2,354 93,544 20,369 113,913 33,795 (80,118) (70.3)
Other Expense 1,661 433,779 86,588 $20.367 181,665 (338,702) (65.1)
Equipment . 850 _!_,172 11172 11,360 10.12'8 864.2
Sub-Total 99.322 686,895 107,018 793,913 448,820 (345,093) (43.5)
Interfund Expenditures
Total 99,322 686,895 l07,018 793,913 448,820 (345,093) (43.5)
FINANCING
Department Revenue
Exp~nded Reimburaeaenta 1,953 3,900 3,900 2,500 (1,400) (35. 9)
PAUSD Contr-act 6,159 12,500 12,500 12,500
Concee•iona 504 1,500 250 1,750 1,000 (750) (42. 9)
Rent ale 12,835 15,000 15,000 15,000
Child Care 61,400 24,133 85,533 (85 ,533) (100.0)
HSE{ Cunt 5,525 5.525 (5 ,.')25) (100.0)
LEA~ Cra.'1t (Drug Evaluat19n) 58,425 58,425 (581425) (100.0)
• 21,451 1521725 ~08 182,633 31,000 (1~1 ,63)) -(83. 0)
General Revenue 77.221 534,170 761 2Jl 610,401 411,820 (192 ,581) (31. S)
Prjor Y~ar Encumbrances 650 879 879 __ {P79) 1_100. 0)
Total $99,322 $686,895 $107,018 $793,9!3 $448.820 ($345,093) (43. S)
~ 1974~75 ANNUAL BUDGET-83
---------~----------·---------------------------'--CITY ()Ji' PA 1.() A I :TC> --·--------------------------------------~------------------
SOCl/\1. SERVlCES fii>:·IINlSTH/\TION
DESCRIPTION
Social ServJcc•s Administration is n•spoqsihle for the managt•nwnt, planning, coordination anJ dlrt•cti01\ of tht•
City's social services programs in n•stwnst• to community nl•eds and dt•sires. 'l'hl•St· )nngrmw; fni'llldt• librar-y,
arts, nature, scienn~, n.!creation, tniffic <Hid transportation planning, environmental planning, community n•la-
tions, senior aduJt sPrvices, drug ahuse, child care, and gPrwr.Jl community and social st•rvfl'l· activitit•:;. Tlll'
de!-lcriptfons and budg~ts for the Library llepoHLment, Arts DepartrneHL, N:1ture and Sci•·un• !lPpartrrwnt 1 Ht•t·rl'aLion
Department, Traffic nnd TrmwportatiOI\ and Environmental Planning follcw tld~1 S(~cliun.
\
The Community Rulations offici! provide~; a 'Jariety of ar!tivflics dc•signetl to <lssbH n'sidr.~nls to hr•ttl'r und,~rstand
and enjoy the community, ine:ludinp, landlord/tenant information and mediation ~•ervfcc~, compl<~int reso1lltion, and
coordination with neighborhood and other community groups and the ~Jchoo1 district. Drug ahm;e null child u1re
P.ffort:s, funded by the City under contract with i.ndependE>nt non-profit corpor<Hious, <HI' moniton•d :md as:~it~l~!d
as necessary. In the Activities Registration Suhprograro mail registration for e:lnsses and progr-ams sporuwretl
and offered by the City for a fee Is coordinated and processed, including feedback to all pote11lial registrants.
City facilities, which are available for rental by comnunity groups and the City organi%aliotl, arc scheduled for
optimal utilization and are maintained through another subprogram. A wide variety of activit h~s for senior
adults, including infonnation, referral, and co!lsultation services, i.s availabh~ through the-Scnior Adult Ser
vices Subprograrr. of the City. Senior adults are prov:i.ded health, legal and ottl('r assistance through speciA-l
arrangements with community agencies and professionals.
New activities in 1974-75 will include an assessment of the scope and immediacy of social needs of the cornmunity,
an evaluation of the City 1 s role in addressing these needs, the developr1ent and implementation of the child care
program, the continued i.rnprovement of tenant/landlord dispute resolution mechanisms, the development of improved
programs and activities for youth, and the development of a senior center to increase the availability and visi
bility of health, welfare, social and other services for senior adults of Palo Alto. Ongoing activities will
include adm.lnistration and monitoring of the drug abuse contract with PACDAB, mail registration for community
services classes and program.<:>, and the scheduling of City facilities.
1974-75 ANNUAL BUDGET
.-------------------·---CITY OF PALO ALTO--------
SOCIAL SERVICF.S ADMINISTRATION
1974-75 EX~LANATION OF CHANGES BY OBJECT OF EXPENDITURE
J
_/
84
The increase of $52,182 in Salaries and $6,269 in Employee Benefits reflects normal merit and anticipated per
sonnel cost increases, the addition of a part-time Management Assistant and a clerk, increased casual assistance,
and thH increased cost of insurance and retirement benefits.
The increase of $5,148 in _Materials and Supplies reflect5 the transfer of the cost of the fireworks dis~lay to
the Community Relations Subprogram, the printing of numbered receipts for the factlitation of activities regis
tration, the provision of supp~ !es for the Senior Adult Service Center, and the increased cost of supplies.
The decrease of $80,118 in Contract Services is due to the expiration of the drug abuse evaluation contract,
offset somewhat by the increased cost of secretarial and printing services and janitorial and renovation costs
for the Senior Adult Service Center.
The decrease of $338,702 in pther Expense reflects a decrease in funding of the drug abuse program, the exclusion
of a previous encumbrance, the allocation of funding for the child care contract to 1973-74 as well as 1974-75,
and rent and telephone services for the Senior Adult Service Cente~.
Equi~ment expenditures of $11,300 include a replacement for a typewriter; an answering device to allow 24-hour
phone answering of the Community Relations line; chairs~ tables, movie screens and record tables to equip
various facilities and offices; and meeting room and lounge furniture for the Senior Adult Service C·~nter.
Actual Adopted Changes Adjusted Proposed Increase Percent
Budget to Budget Budget of
SELECTED PERFORMANCE MEASURES 1972··73 1973-74 Date 1973-74 1974-75 (Decrease)_ _Change ----
Requests for Assistance Referred
to Mediat.ion (Landlord/Tenant) Not Avail. 72 72 90 . 18 25.0
Hours of Facility Room
25,000 3,996 19.0 Utilization 21,004 21,004 21,004
Extension Services 400 400 700 300 75.0
1974-15 ANNUAL BUDGET --------------------,8"'""5---
('ITY ()1 : 11 "'.1 o· .AI 'I'() ---------·---------·--·--·------·---·---·-----~ ------------.. ·-·---·----------------. r ~"''. • ---------·------
SOCIAL SEI{VICES AIJH IN I STR/\T iON
t\C t II ill /\dopu•d Cltang<·~; t\d j IIH { t'd i'ropo:;L'd J He i c'(iut:· l'c rr·cnt
Btu! get to lind get Budge• I of
AUTHORIZED POSITIONS 1972-71 1971-H Dale 1911-7/f l 1J71f-7J (ll~_c_n·~'l_!:!_~) C_IJ_il}l_& e __ . --------·---..----·----------------... --· -· ..-~---------------------. --... -------
Assistant City Z.'..anager 1 1 1
Assistant to City Manager 1 1 1
Coordlnator, Community Relations 1 1 l
Staff.·Coordlnator, Community Services 1 1
Directort Community Services 1
Coordinator~ Senior i\dult, Resources 1 1 1 1
Management Assistant 0.5 o.s
Secret:lrV A 1 1 1
General Clerk A I 1 1
General Clerk B 1 1 l
Building Serviceman 2 2 2 2
Total 6' 9 9 10.5 l.S
CASUAL AND OVERTH1E PERSON YEARS --
Casual 0.2 1.6 1.6 2.6 1.0 62.5
Overtime 0.2 0.2 0.2
Total o--:2 1.8 1:-s 2.8 1.0 55.5
---------------·-1974-75 ANNUAL HUOGET ------------------
''
-NOTES-
-NOTES--
~-------·-----------<:ITY OF PALO ALTO-------------------
1'1tAFFIC AND tRAlfSPORTATIOK
Administration and Gen~ral
Eaployee Benefits
Traffle Operations
Transportation Engineering
Total
EXPENDITURES BY OBJECT
Salaries
Employee Benefits
Materials & Supplies
Contract Services
Other Expense
Equ:lp11ent
Sub-Total
lnterfund Expenditure•
Total
riNANCING
General Revenue
Total ·
Actual
. *
Adopted
Budget
1973-74
**
* Included in the Planning Depar~t in 1972-73. ** Included in Inapectional Services in 1973-74.
Changes
to
Date
Adjusted
Budget
1973-74
Proposed
Budget
1974-75
$ 7,032
_M~58
22,010
25,517
29,456
77.043
55,980
14,988
1,075
3,600
850
550
7i .043
17 043
$77:043
Increase Percent
of
(Decrease) ' Change
'"------·--~-·---------1974-75 ANNUAL BUDGET------.. ------------
87
-------------~----------------~-----------------------------------------------
----------------------~----·---·-------· CITY OF l-'ALO ALTO------~-~----·---· ---~ -----·-----------------------
THM'F l C J\ND THANSJ'IlHTAT I ON
DESCRIPTION
Traffh~ and Transportation add!"('H!H'S short-r<lllP,{' and long-rangt• tranapurtnt ion issut•s Incoordination •,o~ilh land
usc, pnpulation and employment plans an;j pollcie!> uffkially ;~dopt.-d by tht· City, <I!; \.-.'t·ll ns ,I:Jy·-to-rlay lt·affic
engi.nee ring act i v 1 ties lt> l'll HUH' an.! f a •: i 11 tat e l hl' sa f P and o nit·\' I y movt·ml' n 1 of jH'op It·, gorHI!l ;1ud malt~ ria);; on
the streets of the City in act:ordancl' with .'tccl'pted rt•gu]at inns and p•d ic fp~;. ,\ct !vii k1; lndnd~, t'ollt inuing
improvements to the traffh~ l'OntnJl !~ysiPm t0 reduct> ojwr:!li•Jnal h:uaf'd~; ;111d polC'IIIial .tcf'id<·nts, t•ffort~ to
educate the puhli~ :tbout ttnffic s:Jfl•ty, till' moni.toring of traffic control to providt• imn•l•dlnll' r('tnPtlial actlou,
thQ development of f!l!.•ans to improvl' utilization of prl'S(•nt par!t!og facilltiPh, and special stucli.l'•{ m:d pro}\.•(·ts
to id(~ntify and £olve traffic problems <Hid defidt>ncies.
I
In 1974-75 Traffic and Transportation wi 11 expand traffic plal!ning effort:> lo increase l raff lc safet '! in the
City, will complete all specialprojects undertaken during the current fiscal ye,u and will ,continue to impll!ment
the projects relating to the bikeway system which facililate inter--community and intr:J-commuuity bikl' lraVI!l.
SELECTED PERFORMANCE MEASUR_~~
Public Complaints and Requests
Average Accident Rate on City
Streets (acc./mil. veh. mile3)
AUTHORIZED POSITIONS
Traffic Engineer
Analyst, Traffic Movement
Engineer
Secretary B
Total
Actual
1972-73
1,500
4.25
Adopted
Budget
1971-74
1,500
Changes
to
l>ate
Adjusted
Budget
1973-74
1,500
4.97
Prnposed
Hudget
1974-75
------------
2,200
4.67
1
1
l
1
~;·-
Increase Pc•rccnt
of
_(1~~_r~_':l_~_~_)__ Cl~m~~-
700 46.6
(0.10) (6.0)
1974-75 ANNUAL BUDGET-----~-~------------------
88
-------------------~---CITY OF PALO ALTO-------------------·-
CASUAL AND OVERTIME PERSON YEARS
Casual
Total
Actual
1972-73
1.0
1.0
TRAFFIC AND TRANSPORTATION
Adopted
Budget
1973-74
~ o. 7
Changes
to
Date
Adjusted
Budget
1973-74
0.7
0.7
l'= ---------~---1974-75 ANNUAL BUDGET-----
Proposed Increase Percent
Budget of
1974-75 (Decrease) Change -----
0.2 (0.5) (71.4)_
0.2 (0. 5) (71.4)
89
-NOTES-
-----------------------CITY OF PALO ALTO--------------
ENVIRONMENTAL PLANNING
EXP!HDI"l'UUS 1Y SUBPROGRAM
Adainistration and General
~loyee Benefits
Tutal
!XP!J!IDITUBES BY OBJZC'l'
Salaries
E.ployee Benefits
Materials 6 Suppliee
Contract Services
Other E~enae
Equipment
Sub-Total
Interfund Expenditures
Total
PIHANCIHG
General levenue
Total
Actual
1972-73
*
Adopted
Bud set
1973-74
* Included in ~ublic Works Ad.tniatration in 1972-73. ** Included in Inspect!onal S~rvicea in 1973-74.
Chan gee
to
Date ----
Adjusted
Budgl"t
1913-74
t.
Proposed
Budget
1974-75
$24,531
4,358
28,889
19.9ll
4,lS8
1,175
2,000
825
28,889
$28,889
Incrtla8e
(Decrease)
Pereent
of
gtenge
-----------------------------------1974-7SANNUALBUDGET--------------------~---------~~ 90
-----------------~--------------------cn'y OF PALO ALTO--'----
DESCR IPTTON
The Environmental PL111ning Program <'llSUrt'!i th;lt fl'dernl, sL;Jl(• and local n•gulatioJw governing environmental con
cents are implemented, including till' coordination of l'llVirnt:nH•ntal planning and dt·sign with and for the !'OIIlnHmity,
the provision of information to tht• public ahout t•nvfromnt>nt:Jl issut~s, <111!1 lh(• monitoring nf LH'\~ !'<Hll'('pl!> and
program!:; in the environmental field for tlwlr n.Jl'vancl' to till' City.
Major activities in Environmental Planning will remain the sanll' In 1')714-7), 1.:Hh an r·xp;mslon and improvement of
existing services and programs .-mticipat(.•d. Efforts will he mnde to incrPase public mwreness of and adherence
to the noise control regulAtions, to idcnt i fy and l'Xpand adopt ic>n of l!llergy conscrv.-1 LIon procedures by l he C !. ty
organization and community, and to improve recycling activities, includlu~ thP initiation of new projects ;IS
needed,
Pieces of City Equipment Requiring
Noise Abatement (est.)
Vehicle Noise Citations per \-leek
City Government Gasoline
Consumption (th. gal.)
AUTHORIZED POSITIONS --------
Environmental Specialist
Total
CASUAL AND OVERTIME PERSON YEARS
Casual
Total
Actual
1972-71
120
4
313. ')
Adopted Changes Adjusted
Budget to f!udr,ct
1973-74 Date 1973-74
----·--------~----~------------
120 120
4 16 20
313.5 (13. 5) ]00.0
-1974-75 ANNUAL BUDGET--
-NOTES-
Propos12d
Budget
197/i-75
·----------~--·
80
10
270.0
1
1
1.0
1.0
----------~-·----------
Increase Perumt
of
_v~~c_ ~c_a.?_~>-~~hange _
(40) (33.3)
10 50.0
(30. 0) (10. 0}
91
...... ---------r---·--~-·---·--· -~-----------------------~ ~----
-·NOTES-
--CITY OF PALO ALTO
RECREATION DEPARTMENT
.
Actual Adopted Changes Adjusted Proposed Increase Percent
Budget to Budget Budget of
EXPmDITURES BY SUBPROGRAM 1972-73 1913-74 Date 1973-74 !974-?5 .Q!ecreas;e) Change -------
Administration and General $ 45,174 $ 49,794 $ 2,697 $ 5_2,491 $ 75,735 $2J,2lc4 44.3
Employee Beuefits ~,510 _48!822 48,822 _g.zl2_!. 3,569 7.3
94,684 98,616 -r,697 101,313 128,126 26,813 26.5
Parks and Playgrounds 115,507 125,67C 10,461 136,131 140,615 4,484 3.3
Physical and Sports 79,335 91.737 4,377 96,114 114,.909 18,795 27.1
Enrichment and Social 82,376 95,049 804 95,853 127. 700* 31,84i 3'3.2
Aquatics 68,208 83,31-2 1,736 85,048 92,260 7.212 8.5
Special Prog~ams 281772 ____!.? .l~J __1&10 19 2 003 51313 _Q_h690) J72.02
Total 468,882 509,577 23,885 533,462 608,923 75,461 14.1
EXPENDITURES BY Ol!JEC't
Salaries 345,334 367,220 367,220 426,965* 59,765 16.3
Employee Benefits 49,510 48,822 48,822 52,391 3,569 7.3
Materials & Supplies 31,301 38,642 2,221 40,863 4S ,138 4,275 10.4
Contract Services 18,122 23,0~3 4, 718 27,711 30,688 2,911 10.5
Othe·r Expense 8,324 9,410 5,595 15,005 26,778 11,773 78.5
Equipment 3 2 921 3 198Q. 111351 _15,331 _13,670 _{h661) (10. S_l
Sub--rotal 456,5-12 491,127 23,885 515,012 S95,650 80~638 15.7
lntertund Expenditures 12!370 18.450 18!450 _ _!1127~ C5 1 177L (28.1)
Total 468,882 509.577 -23,885 533,462 608,923 75.461 14.1
FINANCING
Department Revenue
Reimbtlrscment PA.USD 16,338 19,133 19,133 19,045 (88) (0.5)
Admissions 38,725 27,500 2~,500 28,750 1,250 4.5
Golf Events 3,634 4,448 4,l.48 (4 ,448} (100.0)
Registrations 57,077 58,049 58,049 78.786 20,731 35.7
Special Serv1ce8/Conceas1ona 11850 500 500 516 16 . 3.2
ll7 ,624 l09,630 l09,630 127,097 17,467 -15:9'
General Revenue 343,649 399,947 12,395 412,342 481.826 69,484 16.9
Prior Year Encumbrances 71609 111490 _ __!!,490 111 1 490! ilOO.O)
Total $468,882 $50915 77 $23,885 $533,462 $608,923 $75,461 14.1
• ..
Increased by $3Q, 796 since publication of th9 Oraft Budget due to the addition of the Youth Center.
./
--------·----------~-1974-75 ANNUAL BUDGET----92
----------------·---~----------------·---·--·---CJTY OJ; l'ALO ALTO
J{FCJH:t\TIIlN Dl:l'Aln:-ll:NI'
r>ESCR I PTI ON
The Kecreation lk•partnH•nt providl'H ·' hrc;ld rang•• of alld~·t it' and ll'l~;un·--1 imt• aellv!l il·~; and a with· vari•-'lY tlf
social .\lld educatll'llHl pursuits for ;j]} agt•s aud lntt•rt·st )',ruups fn fhl' C'ommunity. All fndlvldu<ll and lt'ilrn
nt.hlelic actlvtties, aquatics, and parks and pL•y~·.rnlHHh> prograt'l'-' .. ,.,. rot~rdinatt>d hy tld~ dPpartmPnt. A • . .:ide
offPring of class<•s and program~; r .• cldng tht• ranp,t• of llltl·l'P~;l~; froPl prP·-s!'hllol lo ~.t·nior· adult~; is mad(• to
t•nhance individual skills and pt>r:>nnHI enjoymt•nt. llll' tft·parttnt•nt ;tlso ;;poil~-:ors spt>t·.fal activit il'S in the corn-
munity, including the May FPtl', l!allowecn pro):ramH and tlw Youth Ct·ntt>r, In ordt!t· Lo assure that 1:ommunfty
recreation nc>cds an~ met, thP dt•partment coonllll:llt•:-; its program~> t.tfth othe1· Palo Alto organizations an1l has
cxpand<>d its programs lhrough till' use of coul.tat:l progi',UiH!li ng,
In 1974-75 the department wlll continue to provide the coomnmity with as wide a range of activities as possible.
Use of contract programming will br: continued and activities in the tl'en and senior <1dult areas will be expanded.
Increased emphasis will also ue placed on expanding women's sports offerings. Additionally, thC' depattment will
develop and administer the Creations Workshop and Youth Center in 197lf-7 5.
1971t-75 EXPLANATION OF CHANGES HY OBJECT OF EXPENOITURC: -·--P ·--------------p--
The increase of $63,334 in Sal~_Iie~~ and Employ~~--~~"~-~}-~~ is due to nor-mal merit and anticipated personnel cost
increases, an increase in casual salaries for expansion of women's sports, the add it ion of two casual playground
field supervisors, the addition of a casual recreation leader for the youth activities, an affirmative action
casual intern, and two casuals to staff the Youth Center.
The addition of $4,275 in _t:!_<_:lteria~~~~n<!_~u_[l_p_li~'?. reflects increased cm1ts and materials required for increased
sports programming.
The additional $2,917 in S::ontract Se_!vices reflects increased contract prograrrrrning in the aquatics program and
the increased costs for sports officials.
The increase of $11,773 in 9therE__pen~ is to rent a vacant building in the downtown a1·ea for the Youth Center.
Expenditures of $13,670 in E;quipmen~-will be used pr lmarily to purchase playground equipment. Also included in )
this object are expenditures for additional sports mats, a calculator, tennis curtains, a portable P.A. system
\.. and a timing clock. _ _//
"-._ 1974-75 ANNUAL BUDGET ----__.-
93
----·-------·----------CITY OF PALO ALTO---------------------
RECREATION DEPARTMENT
Actual Adopted Changes Adjusted Proposed Increase Percent
Budget to Budget Budget of
SELECTED PERFORMANCE MEASURES 1972-73 1973-74 Date 1973-74 1974-75 (Decrease) Change. ----------------
Recreational Swimming Attendance 70,000 77,000 77 .ooo 85,900 8,900 11.6
School Year Playground Attendance 95,114 101,000 101,000 106,000 5,000 4.9
Different Sports Instructional
Activities 7 9 9 10 1 11.1
Percent of Participants Who Eva!-
uate Classes and Woxkshops as
Good or Excellent Not Avail. Not Avail. Not Avail. 75%
AUTHORIZED POSITIONS
Director of Recreation 1 1 i 1
Manager, Recreation Operations 1 1 1
Coordinator, Recreation Program 1 1 1 1
Supv. General Recreation 5 6 6 5 (1)
Supv. Recreation 2 1 1
Secretary t, 1 1 1 1
General Clerk A 1 1 1 1
General Clerk B 2 2 2 2
Staff Coordinator, COUIIlanity Serv. * 1
Total 14 TI 13 13
CASUAL M'D OVERTIME PERSON YEARS
Casual 39.9 41.'• 41.4 48.6 7.2 17.4
Overtime 0.1 0.1
Total 39.9 41.4 41.4 48.7 7.3 17.6
* Now Staff Coordinator in Social Services.
------------------1974-75 ANNUAL BUDGET-------9
-·S3l.ON---
~-CITY OF PALO ALTO
ARTS DEPAR'I'MEt,'"f
Actual Adopted Changes Adjusted Proposed Increase Percent
Budget to Budget Budget • of
J!XPFJIDITURES BY SUBPROGRAM _19!_~ ].973-74 Date 191J-74 !'lli.:?L (Decrease) Chanse
Ad11inistration and General $ 27,953 $ 44,981 $ 2,435 $ 47,416 $ 68,151. $20,735 43.7
Employ~ Benefits U 1 091 30,909 301909 341904 3,995 12.9
55,044 75,890 2,435 78,325 103,055 24,730 31.6
Perfondng Arts 126.428 133,261 6,231 139,494 149,254 9,760 7.0
Visual Arts ~.726 661168 15.381 81.549 . 721410 (9,139) (11.21
Total 268,198 275,319 24,049 299,368 324,719 25,351 8.5
EXPENDITURES BY OBJECT
Salaries 167,348 161,325 161,325 188,505* 27,180 16.8
Employee Benefits 27,091 30,909 30,909 34,904 3,995 12.9
Materials & Supplies 24,359 16,250 1,824 18.074 17,475 (599) (3. 3)
Contract Services 31,135 39' 172 9,647 48,819 62,235 13,416 27.5
Other Expensa 13,956 20,163 4,944 25,107 18,000 (7 ,107) (26. 3)
Equipment 4t309 71500 _.7.634 ~134 _3,600 (1115342 ._!76.2)
Sub-Total 268,198 275,319 24,049 299,368 324,719 2~.351 8.5
lnterfund Expenditures
'· Total 268,198 2.75,319 24,049 299,368 324,719 25,351 8.5
~INC
Department Revenue
Admissions 22,723 24,000 24,000 li,OOO (7,000) {29 .2)
Season Tickets 9,35l 14,000 1t.,OOO 8,000 (6,000) (42.9)
Workshop Cards· 3,842
Registrations 10,764 10,000 .10,000 11,000 15000 10.0
Miscellaneous Revenue 3!064 4t000 4!000 lOtOOO 6 1 ooo 150.0
1,9,744 52,000 52,000 46,000 (&,000) (11.5)
General Revenue 201,950. 223,319 757 224,076 278,719 54,643 24.4
Prior Year Encumbrances 16z504 23,292 23,292 (23,292~ 9!JO.O)
Total $268,198 $275,319 $24,049 $299,368 $324,719 $25.351 8.5
* $4,000 increase einee publication of the Draft Budget for a student intern.
----------1974-75 ANNUAL BUDGET-----------------------95
--~--------------------------------------------CITY Of PhLO ALTO----· --.. ~,----. -·---------------------·------------------~
,\J!TS I>I:I'Aifll!ENT
Ul:~:c1~ Jl'TIO~:
TIH• ~·.oa) of til{' 1\rlt' Ucpartm!•nt I~; to providl· ;I HL'II-balancPd rornmunlty ans prov,•·•un hv !il imulat ing and fo!;lt>ring
n1mrnunity cultural acllviti<•s, provftlfng opportunftit!S for indl·:idu;ds and }'roap1; (\l part icipatc ln ··n•at ivc·
<let lviltl's :l!ld to dl•velop tlwir ski] ls and tah·nt1;, .md hy pror'H't !ng •mdPn;taudin~~ and npprt'cLil ion of .Jrls In
tlw comr:nmlty. T!H' dPpart Oil'lll. f1; <H't iVl' tn sllrnul<ll fng ilnd dt•v•·loplng c•Jn(H•rat lVI' .•1 1 iv i r l\'s anlt1ng an~, nq~;~ni
lillioiW <Wd arlisls throughout tht• communtrv ;md condul'ls ilrts fnntru:-; In t!w ~;p,-Ing md lalt for l'{!il<'ns to
1HH~tJSH opportunitfeH and prog!"ams Jn thr• art~;. A Jll"<Jgrarn of procl•wlion <tnd instrtiL'tiun i~; proviJl>ti lJy i.i •• •
dt>part:r.l'l~t for dlil!iren nnrl adqlti\ in the art'a~ <)f mush:, drnma ;!lid oruwe. /d~Hl Jll"<'lvid(·d <tn• a varfl•ty of
exhibitions, m;!St.£'1" classes and spcelal •.'Vl'lliB. In conjunction \dth It~; .tclivi!h~!;, the <kparl.rnt-nt L> re:;pon-
siulc for the operath111 of the Cultural C('l\t(·r, tlw Community Tlleatn•, anrl tlw Chiltlll'll 1 s Theatre. Thr.• Cultural
C<>nter I~ open 51 hours per week to provide <lrl-rel<Jled rC'Iltals, clas~n·~ aut! ml·ctiJ:)~s for tlw mauy cultural/
arts organi~ations in P<tlo Alto and the Midpc-ninsula area. The tlleatr<'s are open /10 hours a l·:eck ;md t<:hen not
scheduled for performac::es are also available for community use.
1974-75 SERVICE LEVEL CHANGES/ADJUSTMENTS ----~-
Two full-time casual positions will be converted to regular positions in 1911,-75. A General Clerk t". ·.dll he
added to the Cultural Center staff to provide full-time clerical assistance, and a General Clerk B will be added
at the Children's Titeatre to provide regular full-time secretarial and receptionist duties. ,\dditional casual
funds are budgeted to provide volunteer coordination to accommodate increased volunteC<r needs at. the Cultural
Center and in the perfonning arts program. Additional casual hours are requested to provide for a dance coordi
nator. Casual help wil.l also be added to expand the puppet club activity. In the Community Tlu:atre, the major
change is the assignment of expanded production responsibility to th£> Conmunity Players with a resulting decrease
in revenues. The workshop will receive additional financial support for leadership in the areas of direction,
choreography, and musical direction. ln all other areas the program service level wi 11 be maintained at the
current level.
1974-75 EXPLANATION OF CHANGES BY OBJECT OF EXPENDITURE
The increase of $27,180 in Salaries and $3,995 in Empl£2'_~_£---~~-neffJ~s reflects normal merit and anticipated
personnel cost increases, the conversion of two casual positions to full-time regular positions, and the
addition of casual funds to part-time dance and volunteer coordination and to an intern position.
''---------------------------1974--75 ANNUAL BUDGET -------
96
--------------------CITY OF PALO ALTO--------------------.._
ARTS DEPARTMENT
1974-75 EXPUL~TION OF CHANGES BY OBJECT OF EXPENDITURE (continu~d)
The addition of $1),416 in Contract Services is the result of transferring funds from casual salaries and royal
ties as well a~ increasing slightly the professional/consultant assistance in the performing arts to offset
regular staff time, ~1ich will be directed toward improving cooperative programming with the PAUSD and super-·
vising music and dance activities and traditional drama ~rograms.
The decrease of $7,107 in flther Expens_e is primarily due to a change from renting art to awarding purchase prizes.
Equi~ment expenditures of $3,600 will be used to purchase stacking chairs, an acoustical shell, miscellaneous
listening room equipment, piano frames and sliding panels.
Actual Adopted Changes Adjusted Proposed Increase Percent
Budget to Budget Budget of
SELECTED PERFORMANCE MEASURES 1972-73 1973-74 Date 1973-74 1974-75 {Decrease) Change ----
Productions 119 171 171 172 1 0.6
Performances 255 353 353 373 20 5.7
Exhibitions 34 55 55 55
Events 230 200 200 300 100 50.0
AUTHORIZED POSITIONS
Arts Director 1 1 1 1
Manager, Cultural Center 1 1 1 1
Supv. Theatre Programs 2 2 2 2
P.R. & Promotion Coordinator -Arts 1 1 1 1
Principal Producer/Arts Program 1 1 1 1
Producer, Arts Program 2 2 2 2
Secretary A 0.5 o.s 0.5
General Clerk A 1 1
General Clerk B 1 1
Total 8 8.5 8.5 10.5 -2-
---------------------1974-75 ANNUAL BUDGET 97
Casual
Total
---~------------------<:JTY OF PALO ALTO--··--------------------------------------------------------~---........
1\ctua]
1972-])
8. 1
tl. l
1\HTS ~JLI'/\HTMI:N I
AdoptPd
Budgl't
197'3-71,
8,'}
8.3
C:h ill\ g(. f;
(O
IL1 Le
ll.d jw;ted
1\udgPt
]~!"/3-7ft
8.J
8.1
1974-75 ANNUAL BUDGET--
-NOTES-
I' ropo~P•I
Bud gel
]!Jllj·-7 5
H. 1
fLT
(0.2)
(<f.Tf
uf
(2.4)
(i:4}
98
~ ............ ~~~ .... u. ...... ~ .................... ~ ........ ~ .... ~ .................... ----------~·---·--==~~~~·----------=
--NOTES-
CITY OF PALO ALTO
NATUltE AND SCIENCE DEPAR'l'KENT
Actual Adopted Change a Adjusted Proposed Increase Pereeot
Budget to Budget ludget of
EXPENDITUUS IY 5(1JJPROORAM l 1972-73 1973-74 Date 1973-74 1974-'75 (Decres.!le!, Chayc .
Adaioiatratioa and General $ Jf,482 $ 31,616 $ 2,377 $ 33,993 $-37,440 $ 3;..447 10.1
&.ployee Benefits 46,928 49.043 49t043 _!5.906 <3al37) (6.4)
83,410 80,659 2,311 83,036 83,346 310 --o:-4""
Instruction 88,603 104,813 800 105,613 107.847 2,234 2.1
Exhibits and Col1ectiona 15,354 19,325 :no 19,695 24,558 4,863 24.7
Facilit1ea Maintenance 109.948 1U 1181 11239 113.420 11<1.,28 171108 H.l
Total 297,315 ll6,978 4,786 . 321,764 346,279 24,515 776
EXPENDITURES BY OBJECT
Salaries 2.05,817 205,573 (750) 204,823 222,202 17,379 8.5
Eaployee Benefits 46,928 49,043 49,04 3 45,906 (3,137) . (6. 4)
Materials 6 Supplie. 22,120 36,005 1,286 . 37,291 37,157 (13'•> (0. it)
Contract Services 2,170 6,597 2,158 8,755 -10,575 1,820 20.8
Other Expense 2,934 3,897 :1,907 5,804 6,494 690 11.9
Equipt~tent 61680 63 185 248 3 1955 3 1 707 11495.0
Sub-Total 287,309 301,178 4,'186 305,964 32&,2M 20,325 6.6
lnterfund Expenditures 10.006 15.800 15 1 800 19,990 _4 ,190 26.5
Total 297,315 316,978 4)786 321,764 346,279 24,515 -u
FINANCING
Department Revenue
Relnbursement-PAUSD Adult
Education .. 1,800 1,800
Reiaburaement-PAUSD 6,5t.8 6,978 6,978 6,978
Jteaistrationa 15,189 16,510 • 16,510 16,510
Workshop Cerda 6,300 6,300 2,800 (3,500) (55.6)
Clay Salea 4, 320 4,320
Special Prograas 1 1 400 1 1 500 1 1 500 2 1 000 500 33.3
23,137 31,288 31,288 34,408 '"1,120 10.0
General Revenue 270,278 285,690 1,907 287,597 311,871 24,274 8.4
Prior Tear lccu.brance• .,....h900 2.879 21879 .!b.!?& ~100.01
Total $ 297,315 $316,978 $ 4,786 $321,764 $346,279 $ 24,515 7.6
---------1974-75 ANNUAL BUDGET ----------------9~9,...---
----~---~---CJTY OF PALO ALTO---------·--~------·-·----·------~-------------------------·.--·--·~·~
NATUKE AND SCIENCE DEl'AHTHENT
nESf:RTPTJON
The Department of Nature and Science provides a variety 'of activities designed to foster a greater public aware
ness and appreciation of the environment and natiJrai heritage. Educational and l~isure-time activities are
provided in a varied intJtructional program which includes classes, seminars, illustrated lectures, workshops,
hikes, day camps, nature walks, and programs fot handicapped children. Exhibits and collections are displayed
at various City facilities to enhance public enjoyment of such fac 11 ities and to serve as educational tooltJ.
The department also operates and maintains Foothills Park and the Foothills Park Nature CP.nter, the Baylanrls
Nature Interpretive Center, and the Junior Mut>eum and Zoo. Fmphasis is given to maintenance procedures and
projects which will facilitate appropriate usage of the facilitlt.!s while preserving the fragile balanefC> of the
ecosystems. Department activities are closely coordinated with community organizations ond the Palo Alto Unified
School District.
1974-75 SERVICE LEVEL CHANGES/ADJUSTMENTS
A reallocation of staff time within the department will allow the addition of 32 instructional classes in 1974-75
for which there has been community demand. Workshop hours will also be expanded at the Cultural Center, .Junior
Museum and Mitchell Park Community Center. An increase of $6,864 in casual salaries will be necessary to pro
vide supervision during the expanded hours.
1974-75 EXPLANATION OF CHANGES BY OBJECT OF EXPENDITURE
The increase of $14,242 in Salaries and Employee BenefHs reflects normal merit and anticipated personnel cost
increases, an additional 2.4 person years to provide for expanded workshop hours, and an additional $5,251 in
casual salaries to complete firebreak construction in Foothills Park.
The increase of $1,820 in Contract Services is primarily due to increased costs to repair and maintain miscel
laneous equipment.
The addition of $690 in Other Expense is due to increased insurance costH and increased travel and meeting
expenses.
The expenditure of $3,955 in ~ipmen1 will be used to replace one turf aerator and one flailmowerJ slide show
equipment, and a printing calculator.
1974-75 ANNUAL BUDGET----·-----·---·----·--100
-------------------CITY OF PALO ALTO---'----------------~--
NATURE AND SCIENCE DEP~~TMENT
Actual Adopted Changes Adjusted Proposed Increase Percent
Budget to Budget Budget of
SELECTED PERFORMANCE MEASURES 1972-73 1973-74 Date 1973~74 1974-75 (Decrease) Chanse
Participants iro Instruction
Programs 23,820 27,680 27,680 29,943 2,263 8.2
Net Cost per Participant $2.75 $2.66 $2.66 $2.45 ($0. 21) (7.9)
Foothills Park Cost per Acre $37.64 $35.74 $35.74 $35.74
AUTHORIZED POSITIONS
Director of Nature and Science 1 1 1 1
Supv. Junior Museuua 1 1 1 1
Supv. Natur~ and Science 1 1 l 1
Instructor~ Arts/Crafts 1 1 1 1
Chief Park Ranger 1 1 1 1
Park Ranger 3 3 3 3
Naturalist 3 3 3 3
Junior Zoo/Museum Attendant 1 1 1 1
Secretary A 0.5 0.5 0.5
Park Maintenance Helper (PEP) 5 3 3 ill
Total 17 15.5 15.5 12.5 (3)
CASUAL MID OVERTIME PERSON YEARS
Casual 6.4 9.6 9.6 13.9 4.3 44.7
OVertime 0.1 0.1
Total 6.4 9.6 9.6 14.0 4.4 45.8
1974·75 ANNUAL BUDGET----------
I" r f ~ ' I .. ~ I • ;--
CITY OF PALO ALTO
LIBRARY DEPARTMENT
Actual Adopted Changes Adjusted Proposed lncr\!liSe ParcE-nt
Budget to Budget Budget of
UPDDITUIES BT SUBPllOCIWf 1972-73 197l-7,i _D,!~.!_ 1973-74 1974-75 (Decrease) Change
~iniatrctiob •nd Geuer•l $ :JJ,233 $ 38,981. $ J,l6S $ 42,152 $ 42,12~ ($28) (0.1)
Z.,loy8e Benefits l04.QM. ·u4 1 309 114.309 112 t lll {2.198~ ~2.0)
Ul,2J9 153,296 3.165 156,461 154,235 (2,226) (1.4)
Bibltoar.,ph1C41 Services 181,482 216,18? 14,998 231,187 2a2,o~· 50,877 zz.o
Bead•n Services 291.791 315 1 021 _ 1 1 548 316,569 338.856 22a287 7.0
Total 614,512 684,506 19, 7_11 704,217 775,155 70,938 10.1 .
l.
UPENDI'l'I.JUS BY OBJECT
Salaries 382,519. 408t174 (4,500) 401,674 432,988 29,314 7.3
J.ployee Benefita 104.006 114,309 114,309 112,111 (2,198) ( 1. 9)
Materials 6 Suppli&a 15,118 Zl,S72 3,421 24,993 25,778 78!1 3.1
Contract Services 4.246 4.307 (60) 4,247 7,260 3,013 70.9
Other Japenae 107,443 133,784 20,032 1S3,8J6 192,589 38,173 25,2
Equip~~ent 580 21360 818 3.178 4~429 11251 39.4
Suh-Total 614,512 684,506 19,711 70lt,217 775,155 70,938 10:1-
lnterfund Expenditure•
Total 6t4,sn 684,506 -19,71f 704,217 -,75,1Ss 70,938 10.1
fiHAHCINC
' Depa~t•ent Revenue·
Fine• and Loat looka 27,142 27,000 27.,000 27,000
Non-leaident Fee• 2,748 2,856 2,856 2,856
Hbcellaaeoua 2LOOO z.ooo z.ooo
29,890 ~ 31,856 31,856 31,856
General .. venue 575,528 640,650 3,081 64:1,731 743,299 15,5
federal aevenue Sbarina 12,000
16,630.
12,000 (100.0)
Prior Yea!' lneuabTa~u 9,094 16.630 (100.0)
Total $614,.512 $684,506 $19,711 $704,217 $715,155 10.1
·----------197+75ANNUALBUDGET--------------------------------10~2
., __ ~~_-----~==--~---------=---(-]_T_Y_O-~-. -PJ\_L __ O_A_l_:_ro----------,-~--.,.----~--~-~-----------==--.,.--------"~=.-------------~-. ------....... 1
LIBRARY t>t:P1\RTMENT
u~;St;K 1 PT ION
'the Library Department provideR facilities, resources and programs required for making all library services
available to the public. The department's activities are operated from the Ma1n and Children's Libraries and
the Downtown, College Terrace and Mitchell Park branches. Efforts are made to secure, maintain and make acces
afble, in an efficient and economical manner·. a collection which reflects the needs and interests of the com
munity.. The dep11rtment annually P•Hchnses an array of books, serials and periodicals in order to mainta Ln a
current, high quality collection. In addition, a variety of readers' nervices are provjded to enhance resi
dents' r~s~at·ch and reference opportunities, disseminate lnfomatJon to the public, and stimulate participation
in library actJ.vities. The department also makes efforts to coordinate the provision of ser•1ices •,.rith netgh
boring jurisdictions, the Cooperative Information Net..,ork, and the Palo Alto Unified School District.
1974-]5 SERVICE LEVEL CHANGES/ADJUSTMENTS
The primary change in the level of service in 1974-75 will be the expansion of the book collection at Mitchell
Park Library by 2,000 volumes and further development of the cassette collection at Main Library. Within cur
rent funding levels, attempts will be made to increase the number of registered borrowers, expand the Operation
Homebound program, and enrich existing children's services.
1974-75 EXPUL~ATION OF CHANGES BY OBJECT OF EXPENDITURE -.
The increase of $27,116 in Salaries and ~mployee Henefits reflects normal merit and anticipated personnel cost
increases and the addition of $1,586 in casual salaries to provide eight additional hours of assistance weekly
at the Downtown and Main Libraries.
The additional $785 in Materials and Supplies anticipates general cost increases in supplies necessary for cata
loging and for collection acquisition and maintenance.
Increased Con:ract Services expenditures of $3,013 will be used for the rental of IBM magnetic card typewriters
for indexing and order processing and to meet increased machinery servicing costs.
Other Expense increases of $38,773 reflect an anticipated 10 percent
nals and books in 1974-75, funds needed to maintain the phono-record
tion at. the Main Library, $25,980 to increase the book collection at
and prorated insurance cost increases.
increase in the cost of periodicals, jour
collection and expand the cassette collec
the Mitchell Park branch by 2,000 volumes,
1974-75 ANNUAL BUDGET----------------------
103
CITY OF PAW ALTO--------------------.....,
LIBRARY DEPARTMENT
1974-75 EXPLA...1iATION OF CHABGES BY OBJECT OF EXPENDITURE (continued)
Expenditures of $4,429 for Eguipmen; will be used for purchases of needed office equipment and additional games
and toys to expand the collections at the College Terrace~ Children's, and Mitchell Park branches.
SELECTED PERFORMANCE HEAS~
Reference Inquiries
(InfortMtional and Advisory)
Total Circulation
Books Ordered
AtnniORIZED POSITIONS
Director of Libraries
Supv. Bibliographical Servicee
Supv. Readers Services
General Clerk B
General Clerk C
FUe Clerk B
Secretary A
Librarian General
Library A••ociate
Library Aaaiatant
Supv. Main Library
Supv. Kitchell Park
Supv. Cataloging
Supv. Children's
Sup~. College Terrace
Supv. Downtown
Supv. Circulation
Total
Actual
1972-73
205,691
723,455
10,400
1
1
1
2
1
1
1
8
8
7
1.
1
1
1
1
1
1
38
Adopted
Budget
1973-74
191,500
717,000
10,000
1
1
1
2
1
1
1
8
8
7
1
1
1
1
1
1
1
38
Changes Adjusted Proposed Increase Percent
to Budget Budget: of
Data --:-..,-1973-74 1974-75 (Decrease) Change
8,209 199,709 200,000 291 0.1
71? ,000 720,000 3,000 0.4
10,000 lOtOOO
1 1
1 1
1 1
2 2
1 1
1 1
1 l
8 8
8 8
7 7 ,,
1 1
1 i
1 1
1 1
1 1
1 1
1 1
38 38
-----------------------------------197~7SANNUALBUDG£T---------------------------~--~~~04
-:' -
-----------~~----------------------------------------------------------------·
-----·--·------CITY OF PALO ALTO--------------------------------~--------.--:... • ...___
Casual
Overtime
Total
Actual
1912-73
11.3
0.4
TC7
1.11\HJ\H.Y DEPARTMENT
Jhlopt,••l
Hudgt'l
1911·· 74
J2.J
o.t.
f;Ci
c: h a' 1 g t• }i
lo
l>alt'
Ad lun t ~·d
Budget
1973-74
12.3
0.4
12. 7
"-----------------------------1974-75 ANNUAL BUDGET----
Proposed I OC.l'"t'il SP i't!ICl'Ui..
fiudy,et o(
197lt-7'J _( _l>_c>_e_r_P31!"_ e2_ ~:Jl!l~lj,~-~
---------~ -· --~-
12.5 0.2 1.6
0.4
(i:9 ii;-') 1"."6
____ _.,.,
105
,_ '
----NOTES-
--·--CITY OF" PALO ALTO---------·
Jtf.FUSE DISPOSITION OF REVENUE ,,
Actual Mop ted ChanKea Adjusted Propoe•d Inc r4111&e Perc•nt
REVENUE ludJ!et ,,, lllldl!t:l lltuljlt<l oi
!.?_ ?1.::7 3 ~_'l}l_.:]~ .ll:•.t_r'_--l'J1J· H l'JJI,-]5 i.Qf.~r_!'_n_".d. ':'.'~1~1."..----------------... ---·-
Service Chiara" tO I
Cu.to•r• $l,OS6,616 fl,OSJ,48J $25,758 $1,079,241 $1,0'10,000 $ 10,7!)9 J.O
City Dep•rtmentl!l 16,600 21,000 21 ,IJOO ~6,207 S,207 24.8
Rent•l Ch•rae• to: .
CuatoiiKln "Jl 1 0l_!l. 7flLOOO IS,OOO -· ---~1-t~!l.!_} --·-_II :'.~.~.QQ Sub-'fot:il 1.126, i/4(• -r;IT4,481 ·10;~sa I ,lfl'J ,241 l 1 1!ll,l07 --1s,'J6r ·-·-.-:-r
' Other !Wvenue
Otapo~al Area fe~o 49,614 '• s. 216 119 41, lSS '• 7 ,ooo I,M~ Lf!
Hfscellane.,•J~ __ !>_,!J!JQ ____ _§.J. 500 l6,4Hl 24,91~ )1_,_11'.11 .J.!l ,_!}_2Q} 02.1)
Sun-Total 56,214 SJ, 1Jf, 16·;-:;jt ui~ n 1 ':ll,li'/2 ( 11. II! I) ere~-;;
PJ:Vt::llUE fOTAL 1,182,460 1,198,219 57,295 1,2)5,5J4 1,260,099 4 .~8) 0.4
LESS_~~I?J!~~
Administration aqd General 46,979 56,706 56,706 ~6,034 (672) (J.l)
l~ployee Benefits 25,864 17,921 17.921 17,524 (397) (2.2)
Payments to PASCO~
Re~use Collection Service 801,810 815,000 74,~29 889,629 915,000 85.171 9.6
Bfn Rental 50,120 66,500 lit. :wo 81,000 6l,oo0
Recycling Cf!nter DeUdt 15 1 399 26 000 261000 _26,000 __ :_c_
-89,129 si:';1or -8.6 Sub-1'ota1 942,172 982,127 1,071,2S6 1,1SS,558
Diepo!lal Area
Operations and Maintenance 95,119 168,990 55,522 221;,512 106,862 (117,650) (52.4)
Syst~ms En!ineertna 50,000 50,000
Cuatomer Services 24175! __ 47,102 -·-· 47,102 491457 __ b)2j __ . _5&_
EXPENSE TOTAL 1,062,649 1,19S,219 144,651 1,342,670 1' 361,817 19,007 1.4
!!f:T l NCOMT. 119,811 (87,JS6) (87,356} (101,178) (14 ,422) 16.5
Applied to:
Facilities lRprove.eat 57,687 44,000
BMservee Increase (Decrea•e)
44,000 {44,000) (100,())
Encuabt.1nee11 5,522 (55,522) C'.i5,S22) 55,522 (100. 0)
Capital Additions {29,368)
Working Capital 71.182
Transfers To (free)
Capital Improvement Fund (33,000) (SO,OOO) (SO.OOO) General Fund 47.788 _ _( 75, 8j4). ~83Q __jJ bfl.8l_ -~4,05~ (31.7)
r!ET INCOME TOTAL 119,811 (87,356) (87,35-6) (101,178) (14 ,422} 16.5
DTSPOSITfON TOTAL $1,182,460 $l,l98,219 $57,295 $1,255,514 $1,260,099 ~ 4.~R5 0.4 y
19i4-75 ANNUAL BUDGET
106
~ CJTYOPPALOALTO.
urusa . DPD'Dl'IVDI Jrf OIJIC'r MD fiiiAH!CllfQ
Actual A40ptatl ~-.·MJ..ated PropoNd Incru.-r.reeot.
hdaet to. luget ·ludpt: of ··. mpg 1972-7.1 1973-74 Dde 1t1J:74 1974--7; (D!'=f~!l 9J.1!I!_
$1,165,860 $1,117,219 $ S7,29S $1,234,514 $1,23J,89Z $ (622)
16,600. 2l,oe! .. 21 .. 000' , 26 1 207 5 1 207 24.8
1,182,460 1,191,219 57,295 t,z5s.su 1,260,099 . 4,585 --or
•
Dr'IMDHUUS u OBJ&'T
3&1.-t• 43,683 51,962 51,96:l 75,820 23,958 45.9
bplOJ" leDe.flta 25,864 1r.m 17,921• 11.524 (391) (2.2)
Katedala ' Suppltu 3,579 U,2,. " 13,305 10,800 {2,505) . (18.8)
Contrace ~Yieea 58,173 5,600 44,123 . 49,723 12,;150 (17,573) (35.3)
Other l!:lpeDH 1,4lJ 1,561 . 1•561 1,300 {261) (16.1)
Pa.,...mt to PASCO 869;330. 90?,500 6,129 996,629 1,082.000 85,371 8.6
lt&~t · 55 1000 ».:J44 _ _go .. l44, !110 .. 344~ {.100.0)
Sub-Total 1,002,7£ 1,052,794 188,651 1,241,445 1,219.594 (21,851) (l.i)
lftterfuad IJipftldltlftM U7t632 _ 1451411 . 145,425. 1421283 ~l 1 14U (2.2)
'i'otal l,UO,l36 1,19·8,219 118,651 1,386,870 ·1,361,817 {24,993) (1.8)
USIRVIS IWCIUSI (D~IAU)
~reDC-5,522 (55,!22) (55,522) 5S,S22 (100.0)
capttct AMt.u-. (29,361)
Vorktq capital 71,182
'IIAISnl3 1'0 l.,..~ •
Capital ltlpto,__t PtDI (33,000). UOtOOO) (50,000)
c..ral._. 47,7t!! (15,834) -(75,134) . (51,71!,) 24,056 (31.7}
I
'lUlU. U.l82,460 U,l98,219 $ 57,29~ $1,255,514 $1,260,099 • 4,585 0.4
----------------~----------------197~75ANNUALBUDGET--------------------~------------
.107
-------------------.. -~------~------~---------~--~------.,------~-~-----
--------CITY OF PAl 0 ALTO------------
REFUSE
DESCltiPTION
The primary responsibility of the Refuse Utility is to provide the necessary resource~ to obtain refuse collec
tion services for the citizens of Palo Alto from the Palo Alto Sanitation Company. This utility abn operates
the disposal area and provides for fee billing and sflrvice charge by the City Treasua·er 's Off ice, A contract is
also maintained w:i.th the Palo Alt:o Sanitation Company to operate the Bay lands Recycling Center.
1974-75 SERVICE LEVEL CHANGES/ADJUSTMENTS
No significant changes in service levels are anticipated during 1974-75. However, the operating requirements of
the U.S. Army Corps of En~im~ers and the Regional Water Quality Control Board will be established in 1974-75.
When the specific requirements and costs arc known, a budget amend~nt will be requested: the added cost may be
$150,000. Additionally, an increase of $50,000 over the Draft Budget has been transferred from the Capital
Improvement Fund to provide for a solid waste dispoaal study in 1974-75.
1974-75 EXPLANATION OF CHANGES BY OBJECT OF EXPENDITURE
The increase of $23,858 in Salaries is due primarily to funding of $20,000 to hire a temporary employee to per
form a solid waste disposal study. 'the additional $3,858 is due to normal merit and personnel cost increases.
The decrease of $397 in Empl~ee Benefits is due primarily to estimating vacation and paid leave based on last
year's actual figures.
The decrease of $2,505 in ~terials and S~ies is due to fewer requirements for roadway and dumping area
materials at the new location of the dumping face.
The decrease of $17,573 in Contract Servic~s results from no requests for systems improvement in 1974-75.
The decrease of $261. in Other Expens~ is due to a decrease in insurance costs prorated to this department.
The increase of $85,371 in Pavments to PASC~ reflects estimated cost increases. This is a preliminary estimate
and is subject to negotiation with PASCO.
197~75ANNUALBUDGET----------------------------------
108
--------------~-------·--CITY OF PALO ALTO--....----------------...
REFUSE
1974-75 UPI..AMATION OF CHANGES BY OBJECT Oi' JW1i;NDI'fl}IE {continued)
• The decrease of $110.344 in !guif!!!t reflects the expenditure in 1913-74 fo~ a bulldozer and an encumbrance
froa 1972-73. A bulldozer is purchased every other year for this department:
ACtual . Adopted. . Changes-· Adjusted _hoposed Increase Percent
Budget to Budget Budget of
SELECTED PBU'OiUWICE MEAStiitES 1972-73 1973-74 Date 1973•74 197.4-75 (Deereas~ Change
Refuse Accepted (cu. yd.) 1.265,924 1,300.000 1,30011000 1~300.ooO
Traffic Using Landfill (vehicles) 238,365 254,000 254.000 Z52,000 (2,000) {0.8)
Ratio Collection Cost to Total
80 -80 80 Cost. 76
ADTRORIZKD POSITIORS
Heavy lquip.e&t Operator 2 2 _;;-., 2 2
Baavy Equi~t Operator (L) 1 1 1 1
Refuse Disposal Attendant 2 2 2 2. -T Total s 5 5
'-----~-------------~---------i97~7SANNUALBUDGET----~----------------------------
108
----·-CITY Of PALO ALTO------
LIGHT OD POW!l DISPOSITION OF RlVEHU!-BY PROGRAM
Actual Adopted Chaose• Adjusted Propon•d lncn!ale Percent
8<Jd;\et to Budget Budget of
DFt••utl• l'H2-?J !'!7'!-11, -P;:.,t -=~--.-1<171 n l<!J!,. J<: (~_;_!<'1'::.'~ -~ .... i.oi1-'i:t-.L f.h.-tngc ·--, ~ .I ~ ... ..!.....:...!-.!....~ ----
Metered Sal•• tot
Cu•toMn .. ,725,490 $9,406,088 ($54) ,609) $6 1H64 1479 $9. ~)}I S62 $669108) 7. 5
Cit7 Dtpart-.nt• -~.!1-~~ __ ._2 2!.J -~J l ____ 2_0_? J!_'j_~ __ ]]_f!,Oft~ ___ 1_!_,1_4_1 __ 8.5
Sub-Joul 8,9)01868 9,6oa 1'J45 --( ~ 41-;-61.19} 91tl(Jl I H6 'J I I!)} I :)6.! 6861226 ---r:6-
Ot!Mr levenue
Dhect 114,237 41,141) 54,125 95;211 741288 (7.019t:IH (12. 0)
City Deport .. nta . __ !!_3J_638 ~~J~9~ 1R6 095 __ l_S_~J.6.!~ 540 0,3
Sub-Total 3071875 227,241 -54 I tiS -fe-d16-8 2601921 (fo;44Yf --rcr>
ttEVV'ltJE ro-TAL 9,238,743 9,!i36,!8B (487,4!!4) 9,3~8,704 11J,Ol4,1,~j M5,7~1 7 •.•
LUS E:XPEMSE
~inlatration and Geoera1 4U,96l 371,334 43,662 414,996 442,8Sl* 2718~5 6.7
J.ploy .. tea•fita 18S,P46 188,600 168,600 222,361* Jl, 761 17.9
ID&iaeerlJ!& 103,631 203,106 9,420 212,526 233,567 26,041 12.3
(C.pttal1ae4) (19,259) (51,828) {51,828) (48, 312) 3,456 (6.7}
Syetn Operatlon/Hahtt--.ce 341,U9 344,302 2,546 346,848 158,396 11 ,S48 3.3
Purcbaett of Powr J,U8,822 3,565, JOO (357,297) 3,208,003 )1923,491 no,494 22.5
lnterfund •nd Outside Work 60,770 78,922 1, 725 80,647 86,871 8,1.2t. 10.2
Cust~r Services 163,406 155,437 ns,4J7 161,209 1,112. 5.0
Bond Interest __ 1_7,~222 141602. __ H,&02 __ !_~os; ~_249~ _(l7~1
EXPENSE TOTAL 4, J76, 760 4,869177'3 (299,944) 4,569,811 5.406,4]3 836,602 1.8.3
IIB'f INCI»f! 4,861,983 4,966,413 (187,540) 4,718,873 4,608,052 (170,821) (3.6)
As!Plled to:
Bond Debt -Prtn~lpal . 115,063 106,053 106,05) 98,SH (7,500) (7 .}.)
Capitalized lapeuae .
Constructlon-Acquie!tioA z.o51t,554 1,789.943 761,768 2.551,711 1,226,943 u. 324. 768) (51.9)
Engineering 39,259 :Jl, 828 511828 48,172 (3,456) (6, 7)
leserv~s Incr•aee (De~~)
Encu.brancee (212 ,7?. 7) (819,121) (819,121) 819,121 (100.0)
Capital Add!t1011a (169,165) (323,800) 023-,800) 323,800 (100,0)
~l:'klne Capttal
Transfen To (Froa) ·
264,322
General Ftmd 3,025.012 3.39G".389 (130, 187) 3.260,202 1,234,184 (26,018) (0.8)
Street Jmprove-eot ?uod (46,000) (48,000) 48,000 {100. 0)
S.A.D. Japroverw.nt Fund _ _hl65 ------------
IIET ItfCOHE TO!AL 4,861,983 4.966,413 (187,540) 4,778,873 4,608,052 (1701821) (3.6)
DISPOSITION TOTAL $9.238,74) $9,836.188 ($487,484) $9,34~,704 $10,0141485 $665,781 7.1
olt Increase of $10,000 oTer tbe Draft Sudg~t f•n· affirmative action Utllltles Trainee.
1974-75 ANNUAL BUDGET
110
__.-----------------CITY OF PALO ALTO ___________ _;_ _____ _
LIGRT UD rona ~llr:Dl'I'IJUS :If os.tlc'r AID rtiWOCDIC
Actual Adopted Cbaapti Adjatttd . Proposed Inet:eaae Pereent
ludset to .ludj,et Bud met o£
1972-13 1973-74 Data 1973-74 1974-7S ~Deerea&4!2 cttaose
" UVDUI
Direct levenue $8.859,727 $9,447,236 { $487.484 $8,9.59~752 $ 9.607,350 $64!,098 7.2.
Jnterfund Revenue 3791~)1~-__ J8R.952 3881952 406!635 _1J...~..b83 4.5
Total '9,238,74'3 9,836.188 ( 487 ,4iW 9.:!48,704 10.014,485 665,181 -?.1
•
UP Eli' .DITUUS I'! OJ.JicT
Salariu 601,.581 639,389 639,389 662,160* 22,771 3.6
Employee Beoeflta 185,046 186,600 188.600 222,JH* 33.761 11.9
Materiala ' Sujrpli .. .315,872 704,330 173,289 817,619 560,139 (317 ,480) (36.2)
Contract Servic .. 724.9S9. 462,500 115,304 S77 ,804 167,118 (410.686) (71.1}
-, Otbet EltpeDti"' 76.034 81~904 43,500 125,404 108,110 (17 .294) (13.8)
Purcba.. of f'l'lfE . 3,128,822 3,S6S,300 (357 ,191) 3,208,003 3.918.497 . 720,494 22.5
lqut.-en~ • Lad .-. 86S 1ou .t6.2!259 4&7 1 oza · 949.278 369.500 ~.!.9 1 718) 161.1}
Sub-Total S,897,3fi 6,104;213 . 461,824 6~566,097 6,017,885 (548, 212) (8.3)
Interfund Expenditures 556,023 592.671 592 1 671 651 1 810 59.139 10.0
Total 6,453~352 6,696,944 461.824 7,158,768 6,669,69S (U9 1 01l) (6.8)
RESERVES ··;IMCUASE ~DECUASBl
Enc\llll)rao.cea (212,727) (819,121) (8U,121) 819,121 (100.0)
Capital Addittoue (369,165) ()23,800) (323,800) 323.800 (100.0)
World.n& Cap 1 tal 2.64,322
"DARSFERS '10 ~PROM)
c.o. load latireMDt I'UDcl 132,284 120,655 120,655 110,606 (10.049) (8.3)
Street lllprOVeMat ruftd . (48,000) (48,000) 48,000 (100.0)
S.A.D. lllprcrveant fuad s.66s
3.390,389 General Fund 3,025,012 1)0,187 3,260,102 3,234,184 (26,0l8t (0.8)
TOTAi. $9.238,743 $9.&36,188 ($487,484) $9,348,704 $10,014,485 $665,781 7.1
• * i:ncr•ue of $10,000 over tbe Draft Budaet for afftr .. tive aetion Uti11tie• Trainee.
"---------------------------------197~75ANNUALBUDGET------------~------------------~
111
--..,..-·----·---CITY Of PALO ALTO ---~---~·
LIGHT AND POWER
DESCRIPTION
Light and Power is responsible for providing reliahle electrical puwer to meet the City's exi.:;;ting and future
requirements. Major activities include engi neerins, ope rat ions and :-naintenance, system acquisi tlon and con
struct ion, and work for City depart111e11ts and outside agenc i~s, While the rate of increase ir the numher of
customers remains relatively level, the Electric Utility continues to exhibit a healthy growth rate both fn
terms of system growth and in revenues. Energy conservation effortR have slowed the Hales growth rate. \o.'hi le ·
experience is limited at this time, it ie expected that sales will grow at a normal r:ate following the leveling
experienced in 1973-74 and anticipated in 1974-75. Past performance and existent trends indicate metered sales
revenue ~n 1974-75 will reach $9.7S million. This revenue will constitute ahout 97.2 percent of th~ Electric
Utility's total revenue.
1974-75 SERVICE LEVEL CHANGES/AD,JUS1'MENTS
No significant change in the level of service is anticipated in 1974-75. Some projects for 1974-75 include
Page Mill Road, lnstallation of an additional transformer and related switchgear at the Colorado and Maybell
power stations, and installation of substructure cables and switches to convey power underground to distribution
linea on Arastradero Road. In 1974-75 efforts will contlnue to anticipate the City's electrical needs. This
involves considerable planning well in advance of the need, because of the long delivery dates that are currently
being quoted for various types of equipment.
1974-75 EXPLANATION OF CHANGES BY OBJECT OF EXPENDITURE
The increase of $22,771 in Salaries is due to normal merit and personnel cost increases and an affirmative action
Utilities Trainee.
The increase of $33,761 in Employee Benefits is due primarily to basing vacation and other paid leave on last
year's actual cost and increased employee retirement costs.
The decrease of $317,480 in ~terials and ~~lies results from budgeting supply costs in the year of purchase
even though the supplies are required for long-term projects.
The decrease of $410.686 in Contract Services is due to budgeting contract services in the year major projects
begin, even though the projects may extend over a period of years. _)
The decrease of $17,294 in Other Expense is due primad.ly to a decrease in insurance costs prot·ated to the . .
department.
1974-75 ANNUAL BUDGET------------------
1l2
.---------..,..,..-----~-----CITY OF PALO ALTO-------------------
LIGHT AND POWER
1974-75 EXPLA.MATIOH OF CJW«ntS BY OBJECT OF EXPENDITURE (continued) --. . -
• · The increase of $720 11 494 in P..1rcbase of Power is due to an increase in the cost of purchasing energy.
• Tbe decrease of $S79, 778 in BquiJ!!8!!t is due to purchasing equipment in the current year and using 1t to support
long-tars projects.
Actual Adopted Changes Adjusted , Proposed Increase Percent
Budget to Budget Budget of
SELECTED PEU'OIUIARCB MEASURES 1972-73 1973-74 Date ------'-1973~74 1974-75 (Decrease) Change
Operations and Meintenance Costs
$20.30. per $1,000 of Plant in Service $26.57 $20.30 . $20.:36 $0.06 0.3
Margin .between 611 Sales and
P1,ttchases (aUa) 7.27 6.78 6.78 7.75 . 0.32 4.7
Capitalized B&pense (includes i
engineering) $2,(1'93,812 $1.841,771 $1,841,771 $1,271,.5-16 ($570,255) (3i.O)
AVTHORIZED POSITIONS
Assistant City Manager 1 1 0.4 (0.6)
Chief Electrical Bnaiaeer 1 1 1 1
PJQject Bngineer .. 2 2 2 (2)
PriDe:lpal. Ba&inet!r 2 2 2 4 2
Sec;-etary A 1 1 1 0.4 (0.6)
General Clerk· A 1 1 1
General Clerk B 1 1 1 1
Maaaaer, Operations/Construction 1 1 1 0.4 (0.6)
Supv. Electric Utility 3 3 3 3
Coat Estimator 1 1 1 1
Asst. Supv. Electric Utility 2 2 2 2
Blec. Syste• Dispatcher 1 1 1 1
Elec. Underground Inspector 1 1 1 1
llectrician 5 5 5 5
1974-75 ANNUAL BUDGET
113
CITY OF PALO ALTO-------·----"' . LIGHT ANI> PO~'ER
·' \
Actual Adopted Changes Adjusted l'roposL•d Incr(>ase Percent
Budget to Budget Budg~l of
AUTdORJZED POSITIONS (continued) 1972:-73 1971-74 Date .l973-74 1974-75 1~~-(:_i~~-~)-~.hal!i.~------~--------------~· ·-------------·--------
Cathodic Technician 1 1 1 1
Lineman/Cable Splicer 5 7 7 7
Li.n'!!man/Cable Splicer (L) 3 4 4 3 (1)
Chief Metenaan 1 1 1 1
Heavy Equipment Operator 2 2 2 2
Driver Groundman 4 4 1: 3 (1)
Electrical Assistant 6 3 3 4 1
Street Light Repairman 1 1 1 1
Traffic Signal Painter 1 1 1 1
Util. Plant Acct. Secretary 1 1 l \
Elec. Map Draftsman 1 1 1 1
Elec. Util. Draftsman 1 1 1 (1)
Electrician (L) 1 1
Designer Technician-Electrical 1 1
Managing Director 1
Secretary B 1
Elec. Meter Repairman 1
Electrical Helper 1
* 1 1 Utilities Trainee
Total 51 so" so 49.2 (O. af
CASUAL AND OVERTIME PERSON YEARS
Casual 1.5 1.5 1.4 (0.1) (6. 7)
Overtime 1.1 1.1 1.1 1.2 0.1 9.1 ----
Total l.l. 2.6 2.6 2.6
Affirmative action related position included since publication of the Draft Budget.
1974-75 ANNUAL BUDGET-------------------~
114
--NOTES-
CITY OF t)ALO ALTO-·--·-·~
EXPENDITURES BY OBJECT
Salaries
Materials & Supplies
Contract Services
Other Expense
Equipment
Sub-Total
Interfund Expenditures
Total
DESCRIPTION
Actual
1972-73
-~-
$1~)3, 729
5,682
6,079
20,361
135,851
345!800
$481,6Sl
\oiATRR-GAS ~S~'ER
ADMI NISTRA'l'ION AND GENERAL
Adopted Changes Adjusted
Budget to Budget
1973-74 ____Q_~!_e_ 1973-74
$ 82,702 $ $ 82,702
6,500 6,500
3,201 7'J7 3,938
18,331 18,331
__ 1,500 1t500
112,234 737 112 '971
315t044 315 2044
$427,278 $737 $428,015
Propm;~d lncl'ease Pl!l'Ct!Ul
tsudget of
1974-7) ~Decr~se)_ Ch~ -----
$ 78,662* ($ 4 ,040) .<4 .9)
10,000 3,500 53.8
2,100 (1 f 838) (46. 7)
32,029 13,698 74.7
1,.soo -----124,291 11,320 10.0
.~ 8~ 173 2.6
$447,508 $19,493 4.6
The Water-Gas-Sewer Administration and General Subprogram provides for the overall administrative functions of
the Water-Gas-Sewer Utilities. Further, it provides for the clearing of costs for materials and supplies, con
tract services, interfund charges, and other expenses that are not properly chargeable to one of the funds
individually.
1974-75 SERVICE LEVEL CHANGES/ADJUSTMENTS
No significant changes in service levels are anticipated in 1974-75.
1974-75 EXPLANATION OF CHANGES BY OBJECT OF EXPENDITURE
The decrease of $4,040 in Salaries is due to a reallocation of administrative staff time among the Water-Gas
Sewer Utilities,
The increase of $3,500 in Materials and Supplies is due to increased costs of materials and supplies required
for the Water and Sewer Utilities.
Salaries have increased $1,200 over the Draft Budget for affinnative action Utilities Trainee vacation and pai.d
leave time.
-----------------------------------197~75ANNUALBUDGET----------------------------------~ 115
/ ____ ___; __________ ~--CITY OF PALO ALTO
( WATER-GAS-SEWER
1974-75 EXPtAHATIOH OF aJAHGES BY OBJECT OP EXPENDITURE (continUe.d)
The decrease of $1,838 in Contract Services is due primarily to coap1etion of projects requiring outside ser
vices.
The increase of $13,698 in Other b:pense is due to the transfer of Rents and Taxes to Water-Gas-Sewer Admini
stration.
Equipment expenditure of $1,500 is for replacement of office eq~ipment for the Water-Gas-Sewer Utilities.
The increase of $8,173 in InterfUDd B!penditures is for increased equipment rental and replacement charges.
Actual Adopted Changes Adjusted Propt)sed . Increase Percent
Budget to Budget Budget of
A1miORIZBD POSt~ORS 1972-73 1973-74 Date 1973-74 1974-75 (Decrease) Change
..
Util. Plant ACct. secretary 1 1 1 1
General Clerk B 1 1 1 1
Asst. City Manager 0.3 0.3 0.6 0.3
Manager, Operation/Construction 0.6 0.6 0.6
Se;cretary A· 0.3 0.3 0.6 0.3
Supt. OperatiQn/Construction WGS 1 1 1 1
General Clerk A 1
General -Clerk B 1 1 1
General Clerk C 1
Chief Engineer 1 1 1 1
Principal lngineer 1 1 1 1
Ill~trator Draftsman 1 1 1 1
Engineer 1 1 1 1
Supv. Utility Projects 2 2 2 2
Supv. WGS 2 2 2 2
Heavy Equipment Operator (L) 2 3 3 3
Heavy Equipment Operator 3 4 4 4
~. Inat. Rep•~rman 1 6 6 8 2
1974-a?S ANNUAL BUDGET
116
..
I
_ __.__,....----------------
~UTHO~IZED POSITIONS (continued)
WGS Inst. Repairman Asst.
WGS Inst. Repairman Helper
Hech. Unit Repairman
Gas Meter Repairman
Gas fiystem Field Repairman
Gas Jieter R(lpair Asst.
Water Meter Repairman
Water Meter Exchangeman
WGS Material Deliveryman
Tool Room Assistant
Supt. Water Quality Control
Supv. WQC Operations
Supv. Water Transmission
Chemist, WQC
Building Serviceman
Water Production Repairman
WQC Plant Operator
WQC Shift Specialist
Water-Gas Telemeter Technician
Senior Mechanic, WQC
Maintenance Mechanic, WQC
Laboratory Technician, WQC
General Clerk A
Utilities Trainee*
Total
CASUAL M'D OVERTIME PERSON YEARS
Casual
Overtime
Total
Actual
1972-73
4
2
1
1
1
1
1
1
1
1
1
1
1
1
1
1
11
4
1
1
1
1
1
65
3.1
3.1
GtTY Of PALO ALTO--~
WATER-GAS-SEWER
Adopted
BUUK~l
1973-74
5
1
1
1
2
1
1
1
1
1
1
1
1
1
11
4
1
1
1
1
1
65.2
3.5
3.5
ChanjoSt!H
lu
Date
3
1
1
5
(0. 3)
(0. 3)
Adju~;;lcd
Budget
1973-74
5
1
1
1
2
1
1
1
1
1
1
1
1
1
14
5
1
1
2
1
1
70.2
3.2
3.2
Ptupu~cd
nuJget
1974-7)
3
1
1
1
2
1
1
)_
1
1
1
1
1
1
14
5
1
1
2
1
1
1
71.8
1.0
2.5
3. 5
(2)
1
1.6
1.0
(0. 7) 0:3-
Percent
of
Change
(21.9) --9":4
* Affirmative action related position included since publication of the Draft Budget.
197+7SANNUALBUDGET-----------------------------------~-
117
-NOTES-
(
--·---Cl'fY OF PALO ALTO·-------~------·----
WATEA DJSrOSITIOH Of' IIF.Vl:HVE-IIY rROCRAH
Actual Adopted CII8Rit!li Adjuaud Pr(Jposed Increase Pt•H'f'nt
lludgct to lhulget llutlp,et nf \;
.!_'!_11-?,.~ !~1~~! IJat" 1':1/ J-/4. l'J/4-15 .lfl_.:_L-It.: . .J~t:) r•-,_-,_....,.._
UVENU£ \ -. ---·----~ ._, ~-•11 r1 ': -·
------~--
Ketered Sale• tol
CuatoMrl $2,H8,229 ·$2,604,766 $ ! 2,604,166 $2,1lS,OOO $1l0. 214 4.2
City Oepart.ent& --~~ __ jll_,_~_u_ -----~!t.~!. -__ _10~,_1_8_1 __ )_6. ~_1_2 __ j4;1
Sub-Total 2,~46,164 2,612,)77 2,612, HJ 2,819,183 lLjfJ ,1:11)6 ---s.~
Otll<!r R<!Ycnue
Dhcct 87,788 lJ,l77 7,jl)9 40,6RC. ~u, 'Jfl 1 20,l11 49.1l
Clty Depart.enu 183 1 2H __ _!_66,9)0 _ _!_6_h~-~Q --!_9_~._1_j 5 ___ 29JJ_2_5-.. 11. s
Sub-total 2 7l,O'•S 200,107 7,so9 201 ,61(, 257,118 4':1,'jll2 .n-: Jj-
REVENUE TOTAL 2,817,209 2,812 ,·U!4 7,509 2,6?9,'19) 3,076,301 196,308 6.8
LESS EXPENSF.
Ad•tnlstration and General 196,801 169,SS1 297 169,848 11'1,937 10,089 5.9
Employee Benefits 58,389 6l .. H8 61,318 78,31 J 16,9'19 21.1
Engineering 13,999 1S,200 15,200 14,102 (1.098) (1. 2)
(Capitalized) (178) (3,196) (3,196) (2. 7&5) 4H (ll.S}
SysteM Operatton{Matntenance 166,785 210,077 1,8SO 211,927 214,061 2,134 1.0
Purchase of Water 1,431,163 l.S44,000 1,5-44,000 1,572,000 28,000 1.8
Jaterfund and Outside Work 60,322 45,728 500 46,228 99,874 53,646 116.0
Customer Services 148,550 117,754 117,754 123,642 S,8Uti s.o
Bend Interest 21102 __ \,479 1,479 ___ 9Q --062) .()~:_!)) _
EXPENSE TOTAL 2,071 ,9]) 2,161,911 2,647 2,164,558 2,280,085 115,527 S.l
RET INCOME 739,276 110,573 4,862 715,435 796,216 80,781 11.,3
A.Jip lied to:
Bond llebt -Prine :I pal 36,652 30, 'i26 10,526 25,526 {5,000) (16.4)
Capitalized E&pense
168,168 155,599 (12 ,:'i69) ( 7. 5) Construction -Acquis:ltioa 76,442 148,298 19,870
Engineering 178 3,196 3,196 2,765 (431) (1_3. 5)
Reserves Increa~e (Decrease)
!ocu!llbrances 17,443 (22,Sl7) (22,Sl7) 22,517 (100.0)
Capital Additions 7,456 (15,000) (15,000) n,ooo (100.0)
Transfer To (From)
General FunJ 601,10(• __ S43,5S] _7t1_~ ~L_062 612 326 ---~ _6~~ __!!_:_!__
NET INCOME TOTAL 739.276 710,S73 4.862 1l5.41S 796,216 80,761 11.)
D~SPOSITION TOTAl. $2,817,209 $2,872,484 $ 7,5.09 $2,879,993 $3,07&.101 $196,108 6 •. 8
1974-75 ANNUAL BUDGET-------------·---------
118
CITY OF PAW ALTO
VATER. EXPIIiDlTUUS BY OBJECT MD nNANCI&J
Actual Adopted Changes Adjusted P1'opoMi Increase Perceut
Bud set to ludgft. lludset of
IEVIOOJB 1972-73 1973-74 lklte 1973-74 1974-75 ~Decrease) aaaya
Direct. lteftfta $2.606,018 $2.637,941 $ 7,509 $2,645,452 u, n~·, 963 $134.511 5.1
Interfuoe Beweaue 211.191 234.541 234.541 300.338 65.79,7 28.1
Total 2,817,209 2,872,484 7,509 2.879,1J93 3;076,301 196,308 6.8
EJl"EHDlT\ll.ls BY Oa.RC!
Sallllr-iu 196,166 202*624 202,624 248,611 45,987 22.7
Eaployee leneftte 58,389 6l,jl8' 61,318 78,317 16,999 27.7
Materials 6 Supp1tea . 82,194 139,300 3,714 143,014 139,630 (3,334) (2.4)
Contract Servteea 5,7S7" 27,665 18,803 46,468 5,300 (41.168) (88.6)
Other Expenee 9,117 9,529 9,529 12,226 2,697 28.3
Purclu!M of Vetar 1,431,163 ·1,544,000 t,544,noo . 1;572,000 28,000 1.8
Equipeent 21 2Sl 2.~0.! 2;a405 12a500 10,095 419.8
Sub-Total 1,786,39.1 1,986,8U 22,517 2,009~358 2,068,584 59,226 2.9
Io.teduad Expea4iblntl *•054 325 01 085 :us.oas 368.948 43.863 u.s
Total 2,152,451 2,311,926 22,511 2,334,443 2t4l7,532 103.089 4.4
QSU'IIS . l,RCUAS& (JJ!S!W!)
Bocu.br~• 17,443 (22.U1) i22,S17) 22,517 (100.0)
Capital Addlttoa• 7,456 (15,000; 15,000) 15,000 (100.0)
TIAltsnas ,to ~,_! • ..
c.o. loQd aeu..-.t ,_,. ''· 754. 32,005 12,005 26,441 (5,562) (17.4)
Ge11er.t Paot 601.102 S4315Sl 7.509 551.062 612a32t. _61.263 11~1
'l'OTAL $2,817,209 f2,812,484 • 7,509 ,2,179,993 $1,076,~1 $.196,301 '·'
197~75ANNUALBUDCET--~-----------------------------•••
-~--CITY Of<' PALO ALTO--------
WATER
DH::H.aU PT lON
The Water Utility,is responsible for providing reliable and safe distribution of water for residential, indus
trial, fire protection and other municipal useR. Water iR transferred from the City of San Francisco to the
City of Palo Alto's distribution a.ystem,' The Water Utility budget provides the reso!Jrces necessary for the
operation and maintenance of the City's water distribution system and for the acquisition and construction of
mains, hydrants, services and meters to serve the City's water consumers.
1974-75 SERVICE ~EVEL CHANGES/ADJUSTMENTS
Historical trends and past performance indicate that water purchases will reach 8,981 million ccf (hundreds of
cubic feet) in 1974-75. Refer to selected performance measures for additional service level changes.
1974-75 EXPLANATION OF CHANGES BY OBJECT OF EXPENDITURE
The increase of $45,987 in Salaries and $16,999 in Employee Benefits is due to additional work on underground
projects for Light and Power, overtime for system valve replacement. and normal merit and personnel cost in
creases.
The decrease of $3,384 in Materials and Supplies is due to a reduction in requirements for water meter repair
materials and an overlap of projects in the current budget and in next year's request.
The decrease of $41,168 tn Contract Services is due to exclusion of outside laboratory analyses of well water,
completion of the Dahl R~servoir painting project, and completiun of the San Francisco connections.
The increase of $28,000 in Purchase of Water is due to increased requirements for water.
Equipment expenditures of $12,500 are for unscheduled equipment replacement.
The increase of $43,863 in Interfund Expendi.tures is for increases in equipment rental and replacement and anti
cipated increases in work requested from other departments.
~---1974-75 ANNUAL BUDGET------
120
-------------------------------------OTYOFPAVOALTO------------------------------------
WATER
Actual Adopted Changes Adjusted Proposed Increase Percent
Budget to Budget Budget of
SELECTED P!R.FORMANCB MEASURES 1972-73 1973-74 Date 1973-74 1974-75 (Decrease) Change ----
Cost for Water Transmission
Subprogram per 100 cu. ft.
23.1 Delivered to Cust.cmer Rot Avail. 0.013 0.013 0.016 0.003
Acquisition and Construction
6.1 Cost ·. $76,000 $148,000 $148$000 $157,000 $9,000
Total Ret Iueoae $739,276 $710,573 $4,862 $715,435 $796,216 $80;781 11.3
Income as a Percent of Sales 26~2 24.7 0.1 24.8 25.9 1.1 4.4
Margin Between Purchase aad
0.140 0.007 5.3 Sales ($/cu. ft.) 0~142 0.133 0.133
121
CITY OF PALO ALTO ---------,,---
OAS DISPOSlTlON OP REVENUE-BY PRoGRAM
Actual Adopted Chan gee Adjuated Propoaed Increaa'l Percent
eudget to eud~~t: ~'ldC~t n(
REV~~ 1?_72-n _1~11-74 Dale 1_9 71_-:~-"-JJ}i-lJ_ (Dec_reaetU_ fh.an&.e _
Hetered lalea to1
C"atc.eu $J,i24,100 ·$l,S44,3Sl $ $3,544,38) $4,131,000 $~88,617 14.2
City Depart~nte ___ t_~940 91,]62 ---93,762 _l~S,l72 __ HL~lO_ 6~.7
Sub-Total 1,595,040 3,618,145 l,618 1 l4S 4,288, )72 6)0,227 --n~9-
'
Other Revenue
Dlrect 61,263 31, )00 1,948 )),248 21,000 (h. 2lt8) (l8.1l)
REVENUI 'roTAL 3.6)6,30] 3,669.445 1,948 3 I 671, J93 4 1 JlS,372 61;3,979 17.5
LESS EXP!NSI .
Ad~lnistration and General 160,079 131,077 131,077 140.085 9,008 6,9
E.ployee Benelita S4,08S 49,963 49,963 58,668 8,705 17.4
Engineering 17,836 1(),576 16,576 19,297 2,121 16.4
(Capitalized) (4,568) (6,840) (6,840) (6,327) 513 (1. 5)
Syste. Operatlon/Hainteaance 122,821 143,933 123 144,056 1S8,909 14,8H 10.)
Purchase of O•• 2,668,910 2,624.000 2,624,000 3,258,000 634,000 24.2
Custa.er Service•· 123,792 103,625 103,625-108,807 ~.182 !i.O
Bond Interest 1136.! 988 988 __ 63tj p52) Q5o.6)
EXPENSE TOTAL 3,144,324 3.063,322 123 3,063,445 3,138,075-674,610 18.4
MET JNCOHE 511,979 606,123 1,82S 607,948 S77 ,297 ( 30,65-1) (S.O)
Applied to:
Bond Debt -P~incipel 21,303 1B/t21 18,421 n,921 (2,500) U?-6)
Capitalized !Kpeo ..
Construction -~utatttaa 204,42] 198,331 3,657 201,988 111 ,h91 (10,297) (34. B)
Englneertns 4,588 6,840 6,840 6,327 (51)) (l' • S)
Reserves Iacreaae (Decrease)
Encuabrancu 3,166 (3,781) (3,781} 3,781 (1.00.0)
Worldn& Capital {47 ,875)
Transfe~ To (Pros)
General Fund -~~.?~ 392.531 _1,948 384.47~ 4231358 _l!h879_ 10.1
NET INCOME ;roTAL 511,979. 606,123 1,825 607,946 5-77,297 (30,650. (5 .0)
DISPOSITION TOTAL $3.656,303 $3,669,445 $1,948 $3,611.393 $4,315,372 $643,979 11.S
~------------------·------------------l97+75ANNUALBUDGET--------------------------------------
122
CITY OF PALO ALTO
CAS DPIIIDITUDS It OJJICT AID PDMCm;
Actual AdoptH c::a....-• Ujuat_. hopNecl lac rea .. Pneeat
ludpt ·to ludat't Jadpt -of
1972-73 1973-74 Dtto 1973-'74
. 1974-~ (Decl'ea.N} as.aae_
Di-reC!t •vee• $3,585.361 $3.575,613 $1,948 u.sn.nt $4,160,000 $.582,169 16.3
Interfuod &.YWDae 70.940 931762 9la762 155.312 61.610 65.7
-Total. 3,656,30l -3,669.445 t,W 3.671.193 4.315,372 6\3,979 17.5
UPEMDl'I'UUS IY OIJIC'f
Salarte. 188,719 172,759 172,759 152,33] (20,426) (11.8)
Eaplo~ BeDell~• 54,015 49,HJ 49.963 58,668 8,705 17.4
Material• ' Supplise . 87-..710 B,CJ80 1,121 62.208 63,820 1,612 2.6
Contract Sen:tee. s.ozt 39,212 39,282 4,900 (34,j82) (87.5)
Other ........ 9,lK 4,678 4,618 -6.SS9 1.881 40.2
· Pttrchaee of Gaa 2.668,930 -2,624,090 2.624.000 3.258,000 634.000 24.2
Equl,_at · _2,719 lal30 6.5) 2 1483 22500 17 0.7
Sub-Tot:iill ·l,OU~l01 2,951,Sii 3,711 1.955,3-13 l,S46.780 591,407 -ro:o-
Interfund bpendicure• 334 1159 315.913 315 913 328L67) 12 1 764 4.0
Total ),351,966 3,167.105 ).781 3,zn!ili 3.815,457 604,111 18.5
~D'VU IIICUASI lHCUUWl
Bncllllbrae• 3,166 (3.711) (3.1~1) 3,':81 (100.0)
Vorltf.Da capttal (47,175)
TIWISfUS "m lRC»1l ..
c.o. load .. u_c ,_. 22,672_ tt,o\09 19,409 16,557 (2,1!2) (14.1)
Geaeral Puad 3261 374 311,531 '1,948 384,419 _,!23,358 ]8,87t 10.1
!O'UL tl.6H,l03 ,,, .. ,,", $1,948 ,3,671,393 $4,315.312 $643,919 . 11.5
------------·---------------------197~75ANNUALBUDGET----------------~---------------
123
---. CITY Of' PALO ALTO-~----
GAS
Uf;St;lUPTION
\
The Gas Utility is responsible for the purchase and safe and efficient distribution of gas to the citizens of
Palo Alto. Gas 1s purchased from the Pacific Gas and Electric Company. The Cas Utility budget pr~vides th~
reaources necessary to operate and maintain the City' 11 g!ls receiving, press. ~e regulating and distHbution sys
tem facilities, as well as the equipment necessary to meet the City's existing and future requirements and to
insure the reliability and safety of the system.
1974-75 SERVICE LEVEL CHANGES/ADJUSTMENTS
No signiH~ant changes in ae·.rvice levels are anticipated in 1974-75. Fewer gas meters will be repaired and ex-
changed, based upon prelt.inary findings of an investigation started two years ago, which indicates the current
twelve-year exchange cycle can be extended without significant effect on accuracy. Additionally, in 1974-75
there will be a reduction in scheduled construction, as no projects to increase gas distribution system capactty
are anticipated and no integration of purchased Pacific Gas and Electric facilitiee is contemplated. Historical
trends and past perfo~ce of gas purchases indicate that consumption will reach 4,525,000 thousands of cubic
feet (mcf) in 1974-75. Refer to selected perforaance measures for other service level changes.
1974-75 EXPLANATION OF CHANGES BY OBJECT OF EXPENDITURE
The decrease of $20,426 in Salaries is due to a reduction in construction of new gas system facilities.
The increase of $8,705 in Employee Benefit~ is due tc increases in employee retirement and an increase in vaca
tions and paid leave, which is based on last year's actual figures.
The increase of $1,612 in Materials and Supplies is due to increased costs for the purchase of supplies.
The decrease of $34,382 in Contract Services results from no requirements to purchase PG & E systems in 1974-75.
The incre.ase of $634,000 in Purchase of Gas is due to an increase in the purchase cost of gas.
Equipment expenditures of $2,500 are to replace construction, testing and servicing equipment.
The increase of $12~764 in Interfund Expendit~ is for increases in equipment rental and replacement charges.
1974-75 ANNUAL BUDGET
124
------------------·-CITY OF PALO ALTO--------------------
GAS
Actual Adopted Changes Adjuated Proposed Increase Percent
Budget to Budget Budget of
SELECTED PERFOB!WfCE MEASUUS 1972-73 197~74 Date 1973-74 1974-75 jDecre!!!!l Chanae
Total Ret Ineoae · $511,979 $606,123 $1,825 $607,948 $577,297 ($30,651) (5.0)
locORe aa a Percent of Sales 14.0 . 16.5 0.1 16.6 13.7 (2.9) {17.4)
Margin Between P\lrcbase ao.d
Sales ($/mcf) 0.215 0.225 0.225 0.220 (0'.005) (2.2)
Operations and MaintenaDCe Coat
as a Percent of Plantc~alue 2.8 3.2· 3.2 3.4 0.2 6cJ
I) •
------------------------------·--------197~7SANNUALBUDGET--~-------------------------------~
125
"
----·------CI'TY OF PA!.O AI.TO------------
S~WI::Il Ul!il'U~lJIUN U~ kt.VLHUE·IlY Ylu.X;Iif.H
Al::tunl A&uptrd Chan sea Adjusted Proposed Increase Percent
IIIUdA•t to fludget Budget of
I!YTJ!l)_! 1911-/l 191}-;4 D&U !971-1~-1974-75 _t Oec n,..:s_R_~-~banae ------------------~ ----
Sgp,ri;:;o Ch~riiQII to;
Cu11to"n-' 16),688 • 110,000 $ $ 170,000 $1,127,000 $357,000 46.1
Clty DepartMent• Z9 246 -.,.ft~~~ 1 1 500 ) 8!) 21 )1] 154.2
Sub--TotAl --)"9"4!lJ( 771,500 1,130,81) l'S9, ]l] "46:S
Ottutr t:e¥eaua
Conne~tton Ch•,a•• IO,OU 7,000 JSO 1,350 7,000 ()SO) (4.8)
tU•rollan•ou• l9,96S s,ooo J6,924 21,924 5,000 (16,924) (JJ.l)
IIWQC a.lllillun-..nt --ffi~j-~{ 929 69S . .ll!t!39 ...L1.Q..l-l. 8 34_ ___!i?-tlj! i354 1 2'~_n ill~
!lllh-tn111 • ·--.4~''" 219,Ul 1, 231,108 859,549 071,559) (30.1)
PJIVIINUP. TOTAL 1, 016. fi2J 1,71),195 Z89.1tl:l 2,002,608 1,990.3~2 (12 ,246) (0,6)
Y.~ ... Xlti'.!!U ·
Adll!tnhtut lon and rswn•nl uo,on 126,650 440 127,090 123,766 .¥ (3, 324) (2,6) ;t )~('·( ~ HC ,-
t.p!oyee lefteftt• 101,064 127,114 127.114 159,028" 31,914 25.1 ... ~(";ji r; ,· ~.,il/ I 7, (
lfitln• r lftl l8,UO SZ 1 9l3 4,917 57.850 21,725.,.. (36,125) (62.4) Ptf't r?"-v 1 7,-""'
(Capllaliud) (1,211) (1. Jl!l) (1.325) (756) 569 (42.9) IY/l"N/·c~,-r..r iJ
Operation and Hltnttn.nc~l ,F-· t"/\' 7 }.'t !-,_,: ti'
CollectJon Sylt .. 10,25>4 ,,,397 393 9.5,785 119,441'\~ 23,656 24.7
fre•t .. nt·~tepo .. l IJat .. ~!10.962 711.181 30,005 741,186 -8)5,634 94,448 12.7 1J{/;:,
lnduetrial We•te Fecil!tl•a 6,669 26,2)9 6 26,245 43,439 17,194 39.5 --
Cuctower l•rvtcea 14, 7 lit 47,102 47,102 49,457 2,355 4.9
lond tnt•n•t _1u,u.s 158.275 158.21.5 141,~25 (16.75-0l (10.6)
KXrENSI TOTAL 1,099,182 1.343,561 3!1,761 1,379,322 1,493,259 113,937 8.3
!!!LJ!f~ (82,359) lU,634 253.652 623,1:86 497,103 (126,183) {20,2)
~· Bond Dtbt -friactpal 280,000 295,000 295.000 310,000 15,000 5.0
Capftaltaed lapen11
Con~truetton-Acqut•ltlon 107.467 366.:314 31.899 398,211 325,099 ·'#.>· (73,ll4) (18.4)
P:nr,tni't'ftnr. 7t211 1,325 1,:125 756 (S69) (42.9)
~•••rvoe ln~rcaso (Deer.,••>
lii<:ullb r 11ne• • 53,868
~ptul o\ddltlona (H0,047) (293 ,OOS) 221,7H (71,2!i2) (138, 752) (67,500) 94.7
W9rktna Capital 66,546
fr~~•f•r To (Frna)
C.ptt•l tarrov~ .. nt r~ (Loan) (267.~04} -------
tmr a Nr.oKS: ror M (82.359) 369,634 253,652 623,286 497,103 (126,181) (20.2)
DISPOSJTlOK tOTAL $1,016,823 $1,71J,l9S $289,413 $2,002,608 $1,990,362 ($12.246) (0.6)
II ~lurt• le~fft1 an• CollectiOG Syate. up $8,800 ever Draft Budget for affi~tive acticn Utilities Trainee.
DU.Ct...._
lat•~f~ le¥.aa1
Y6Cal
JRHlJVIII f! O!JFt
Ia lad ... .,1.,.. a..fita
Material• I SuppU.u
~ntraet lw-.te.a
Other..,._. .._.,,_,
lult-Ttthl
la&trf_. ..,...,tuna
local
Ulg!lt P'!IMI ~) .... , .....
C.ihl Mlttine ... ,,ua Qeft.tal
• o.o ....... u~c,_.
.capttal J~ov••••t Jaad (loea) : .
1974-75 ANNUAL BUDGET
CITY OF PALO ALTO
UPDDITUIIS H 9ciJICT AIID JIJIUICIIG
Actual Adupt..t ,.... ... MJaated
IUI:Iaet to Bu4t•t
1972-13 1.973-74 Data 1973-74 ~-·
• 917.571. $1, 7U,695 $289.413 $2.001.108
29,246 1,500 l 1 SOO
. 1,016,821 1,713,19S 299,413 2,002.608 •
374,121 412,079 49,697
101,064 121,114
162,343 219,195 23,046
142,373 450,082-(7,nl)
s,d7 9,674
' 6,696 2~.2» ' 2lt46
792,084. -r:n. ,1. 61,Ai
%51 1 793 3101116
1,0U,877 1,532,925 . 67,661
53,161
(330,047)
66,546
(293,005) 221.753
454,125 453,275
l27l,S!!) ---~
461,716
_127,114
242,941
442,554
9,674
.zs.1u
1,30i,710
310.816
1,620,S86
,._.
Propo•ed
luda•t
1974-75 ..
$1,986,S49
1 1 113
1,990,362
414,992*
159,028*
,,.,,588
308,700
13,99~
' 34.000
1,321,302
364 1 055
1,;705,157
* (Not. ~~:.to)
. tU8,152)
... 1/51,5--<.5
42!,15-l
$1,016,123 $1,713,195 $219,413 $2,002,601 $1,990,362
IDcr .... rerc:eat
of
(Deere•••! tban&f!......
($14,559) (0. 7)
2.lll 154.2
(12.246) (0.6)
13,216. 2.9
31.¥14 25.1.
87,647 36.1
(133,854) (l0.2)
4,120 44.6
8 1 289 32.2
u.sn 0.9
71.239 23.5
84,771 5.2
(67 ,SOC)) . 94.7
(29,518)' (6.5)
(tl2,246) (0.6)
• lelariall _. ... laJ .. laeflu an up $8,800 ewer the "aft a.lpt for • afflnati-.e act1011 Utilittn Trdue.
'J; ','. .... , .... -." .... }. ..-: ... :1 ' •. • ; ~
(I ,1 { .~-:-L ~-: ; fi. r' /1 I? '/ .,/ -? l, ·7 / ~-
.: ."llt ( ,..~.~ .. ; {1··.-.. ·~· i: ::> ~-_'.)
1:.~,. L' J"~.·Tr ,< t ~< !" / {;j i 1 :.~,; 6
·-~~-t!..-~~0_.
126
,., . .,., _,..,_.~ I;.'/.
~-------------------1974-75 ANNUAL BUDGET--------·._.,.""-,...;;. --.::~~'~:;,..f....o~_?~''2!~_·'~~· ~~--~4~~~-~l{!..__ ___ _/
E!-
, . ..,,_.·D
----------CITY OF PALO ALTO----
SEWER
DESCRIPTION
The Sewer Utility is responsible for insuring the efficient and sanitary collection and treatment of domestic
anrl J.ndustrial wastewater of the Palo Alto area. This responsibility encompasses the operations and maintenance
of the City's sewer collection system, including preventive sewer main cleaning, cleaning main stoppages and
repairing mains, manholes and laterals. Treatment of the domestic and industrial water for Palo Alto and its
partner cities, Mountain View and Los Altos, is conducted at the new Regional Water Quality Control Plant. The
Sewer Utllity budget also provides resources for the acquisition and construction of the sewer collection, treat
ment and transportation facilitie~ to accommodate the sewage discharge of the City and its partner and con
tracting agencies.
J:J74-]5 SERVICE LEVEL CHANGES/AD;JUS~NTS
No significant changes in service levels for the. Sewer Utility are anticipated in 1974-75, and no major sewer
construction is planned.
1974-75 EXPLANATION OF CKANG~Y OBJECT OF EXPENDITU~
The increaae of $1'3,216 in Salaries is due to normal merit and personnel cost increases and the addi.tion of
an affirmative action Utilities Trainee.
The tnr.rease of $31,914 in Employee Benefits is due to inc~eased employee retirement costs, estimating vaca
tion and paid leave from last year's actual costs, and adding an affirmative action Utilities Trainee,
The increase of $87,647 in Materials ~nd Supplies is for supervisory control panel materials at the Regional
Water Quality Control Plant and cost increases of coagulant chemicals and chlorine gas.
The decrease of $133,854 in Contract Services is due to non-recurring expenses in the current budget for computer
programming, mapping and television inspection services, and a revision in the amount of service req~ired for
the South Bay Dischargers Project.
-~uipment expenditure of $34,000 is for the purchase of an atomic absorption spectrophotometer to monitor heavy
metal discharges.
197+75ANNUALBUDGET----------------------------------~
128
_..--------------------_,.CITY OF PALO ALTO-------------------
SEWER
Actual AdCJpted · Chanaee Adjusted Proposed. Increase Percent
BUdpt to ·.'Budget·· Budget; of
SILECTID PG!'OR!IAlfCi MEASUUS 1972-73 197)-74 Date 1973-74 1974-75 (Decreas~) · Chan fie...:_
Bavenue: CUetoaer Charges $765,681t ·. $770,000 $770,000 $ltl27,000 $357,000 46.3
lf&duatrial waate SUplee
Collected·· 360. 360 J 360 360
Total Acquuition and '.·-' I ..
Conetruction Coat $107,467 $366.314 . $31,899 $.198,213 $325,099 ($73,114) (18.4)
Average Nu:Eer of Main Sto~es
per Mouth i8 10 10 7 (3) (30.0)
J
~------------·-------------------·197~7SANNUALBUDGET----------------------------------
129
-NOTES-
·.. • n . -.
! • • • t-"' -•
--~--CITY Of PALO ALTO-----------
Cf',PITAL IMPROVEMENT FUND
Capital Improvement Fund
The Capital Improvement Fund was established to finance general government capital improv~ments on a pay-as-you-go
basis. The fund is supported by sales tax revenue not required to balance the C.eneral Fund budget.
The purpose of separating capital improvement expenditures from the General Fund is twofold: 1) to commit at
least a part of current revenue to major phyn:i.cal facilities, and 2) to provide a means of carrying foNard ap
propriations made for capital improvement projects. lJn11ke r.enr>ral Fund RppropriatlonR which lapse at the end of
each f isP.al year, capital appropr lations logically are renewed and conti.nue in effect untH a proJect :f.s completed.
Capi tal _ _!~rovernent Program
The Capital Improvement Program is a comprehensive listing and description along with estimated costs of the planned
capital facilities which are necessary to implement various municipal service objectives. It is an expression of
physical plans in terms of their financial requirements projected on a five-year basis. The program is updated
annually to reflect current outlook and conditions and is resubmitted to the City Council and Planning Commission
for evaluation and adoption as a policy guideline. The project appropriations recommended for 1974-75 implement
the first year of the 1974-79 Capital Improvement Yrogram.
Recommended Pr~ram
The 1974-75 Capital Improvement Fund contains new project funding recommendations totalling $1,959,500. By major
category the cost of the new recommended projects are as follows: Community Services, $1,388,500; Public Works,
$125,000; Public Safety, $155,500; and Miscellaneous projects, $290.500. These new or supplementary recommended
appropriations will be added to existing appropriations of $7,947,606. Major new projects recommended include El
Camino Park Improvements, $145,000; Greer Park Improvements, $750,000; Tennis Court Lighting -Palo Alto High
School, $86,000; Fire Department Training Facility, $110,000; and Improvements to Communications Media, $100JOOO.
1974-75 ANNUAL BUDGET
130
.---------------------CITY OF PALO ALTO~------·------------
CAPITAL IMPROVEMENT FUND
•
Project Title
Community Services
Art in Public Places
Byxbee Recreation Area Iaprove.ents
Children t s 'Ibeatre I11proveEnts
Children's Zoo lmproveaents
City Mini-Park Systea
Civic Center Pla~a Develo~nt
College Terrace Library Renovation
eo..untty Cultural Center laprovenents -~naee 3
Ca.amity '11leatre ImproveJ~ents
El Caaino Park Improve.euts
Eleaaor Pardee Park Improvements
Expaneion of Mitchell Park Library
Footbills Park Sprinkler Syste.
Greer Park Improveaeats
Improvements to Downtown Alleys and Parking Lots
Lawn Bowling Green Expansion and Iaprovements
Mitchell Park t.proveaents .
Rineonada Pool and BuildiD& Iaproveaents
Rural Trails and Paths
Scott Street Mini-Park and Iaprovaments
Squire House Rehabilitation
Stern Community Center Courtyard Development
Tennis Court Lighting -Palo Alto High School
Sub-Total
Prior
Appropriatiot.
$
120,000
37,000
17,500
90,®0
S,OUO
35,500
30,000
165,000
200,000
500,000
144,757
100,000
80,000
70,000
$1,594,757
1974-75 Proposed
A_ppropriation
$ 10,000
30,000
60~500
145,000
70,000
12,000
750,000
70,000
14,000
18,000
33;000
86,000
$1,388,500
Total
Appropriation
$ 10,000
120t000
37,000
17,500
180,000
5,000
35,500
60,000
60,500
145,000
165,000.
270,000
12~000
1,250,000
70,000
14,000
144,757
18,000
100,000
80,000
70,000
33,000
~--=-::::8~6,000
$2,983,257
----------------------------------197+7SANNUALBUDG£T----------------------------------~
131
·~.'
----------------------.;-CITY OF PALO ALTO----
Project Title
Puh-lic Works
Golf Course Maintenance Building
Park Irrigation System Renovation
Sidewalk Replacement
Storm Drain Improvements -Miscellaneous
Storm Drain Improvements -Phase 2
Urban Bicycle Route System
Sub-Total
!ublic Safety
CAPITAL IMPROVt:MENT i''UNU
Prior
~p£_ro£_r i~ti'?I!
$ 22,000
63.749
30,000
150,000
78,000
_ft09 1 50Q.
$ 753,249
Auxiliary Electrical Generators at Fire Stations $
Fire Alarm Equipment 25,000
Fire Apparatus 76,000
Fire Department Training Facil~ty
Fire Radio System Improvements 44,000
Foothills Fire Protection 37,000
Foothills Park Fire Prevention 60,000
Level "A" Civic Center Improvements
Paramedic Vehicle
Replace 1955 Aerial Ladder Truck l00 1 ooo_
Sub-Total $ 342,000
1974-75 Propo~ed
~pj>_ropr~~l_! __ _
$
35,000
:w.ooo
601000
$ 125,000
$ 10,000
110,000
5~500
30)000
$ 155,500
Total
~.P.P.!E.E_r ia~~
$ 22,000
98,749
60,000
150,000
78,000
469!500,
$ 878,249
$ 10,000
25,000
76,000
110,000
44,000
37,000
60,000
5,500
30,000
__!Q~OOO
$ 497,500
1974-75 ANNUAL BUDGET--·---------------:1--::3--2
·--------------CITY OF PALO ALTO
CAPITAL IMPROVEMENT FUND
Project Title
Miscellaneous
B~cycle Racks and/or Storage IDelosares
Cable TV Spec~ficatiou.s .
City-~de Raaping of Curbs for Mobility and Access
for Handicapped
Civic Center and Fire Statioa Security
Costa Asaociated with Property Doaations
Dowat~ Beautifi~ation end LiBhttua
EnvirO'IliMn~al and Open Space Platdns
Facilities Deiiciency Study for Pedestrian/
Bicycle Travel
Fairways Lake/Reservoir -Golf Course
Bouaing Land Bank .
:uiproveaents to eo-mtca~iona Media -Auta.ted
eo.mand and Control (Coaputey-Aaeisted Dispatch)
Municipal Service Center t.proveMCDts -Phase 3
Neighborhood Bench lrograa
Old Police/Fire B~ilding t.proveaeats
Recycling Center Improve.ents
Solid Waste Dispos•l Systa. Study
Vehicle Noise Barrier and Related Noise Suppression
Webster Property Rehabilitation ·
Sub-Total
TOTAL
Capital ·Improvement Fund Balance
July l, 1974 (estimated)
Transfers from General Fund
Sub-Total
Leas: Expenditures, above
Fund Balance June 30, 1975 (estiaated)
Prior
Appropri~
$
50,000
15,000
30!1000.
175,000
·4,119,000
207,000
474,.600
42,000
50,000
35,000
15,000
,5,257,600
$7,947,606
1974-75 Proposed
~propriation
$ 10,000
Su,OOO
5,000
53,000
100,000
33,500
5,000
14,000
20,000
290,.500
$1,959,500
$6,777,753
429,928
7,207,681
(1,959,500)
$5,248,181
Total
Appropriation
$ 10,000
50,000 '·.
.50,000
15,000
30,000
175,000
4,119,000
5,000
207,000
527,600
100,000
78,500
5,000
42,000
14,000
50,000
55,0QO
15,000
5,548,100
$9,907,106
------------------1974-75 ANNUAL BUDGET------------------
133
~------------"-----------CITY OF PALO ALTO-·---
CAS TAX -STREET IMPROVEMENT FUND
This fund 1s established in compliance with Sections 2107 and 2106 of the California Streets and Highways Code
to account for the City's share of th~ state-collected tax on gasoline sales. Revenues are expect~d to decrease
qy 6 percent in 1974-75 due to current and likely future supply problems for gasoline. Less gasoline will be
available for sale and hence subject ot gasoline taxes.
See:tion 2107
Taxes collected for cities under Section 2107 (.725¢ per gallon) are allocated monthly on the basis of City popu
lation. Revenue from this sou~ce for 1974-75 is estimated at $258J500. State law now permits these moneys to be
placed in the General Fund to support the City street maintenance·program.
Section 2106 '·
Revet.· .. ~ raised under Section 2106 is first allocated to the ~ounties on the basis of vehicle registration and then
is further apportioned within each county between incorporated and unincorporated areas in proportion to their ·
relativ~ assessed valuations. Funds eo apportioned to cities are then divided according to their respective popu-
lations.
Section 2106 revenue for 1974-75. is estimated at $247,220. In contrast to SectJ.on 2107, all of this revenue muat
be expended on the state-approved "Select System 11 unless 90 percent of such system has been const~ucted. Proceeds
may be .accumulated over a period of time in order to finance large-acalc projects.
1974-75 Approp~iations
Street· Improvement Fund projects totaling $1!080,112 have been appropriated prior to the 1974-75 budget. These
projects will be continued and completed in 1974-75. New appropriations for 1974-75.total $575,500. The major
projects recommended for 1974-75 include storm drain improvements on Fabian Way, Embax·cadero Road reconstruction,.
new traffic signal installations, and landscaping and traffic islands along El Camino Real south of Hansen Way.
1974-75 ANNUAL BUDGET------------·--------
134
------------------------------------OTYOFPALOALTO----~------------------~--------~
STREET IMPROVEMENT FUND
Project Title
4laa Street Reconstruction and Stora Drains
Catch Basin Reconstruction ·
CoilprehenaiVe. t.ona-Range Sbuty of Beautification
of Aha& Street (Ciilifond.a to lkiversity)
El Cmdno '!raffic Signal Iaprove.ea.ta
Embarcadero Road Reconstruction
Eabarcadero Road Underpasa Safety t.provements
Enginee:t:lng Study -·Alternative Boad System for
College Tert·ace/Galifomia Aftllue Industries
Landscapi~g and Traffic Islands Alons El Camino Real
South of Hansen Way
Miscellaneous Traffic Safety Projects .. ·
tbdification8. to Traffic Signal Iuatallatioua·;
New Traffic Signal tnst~llatioas
s.n .All tonio Road 111Pro9elllllts
Stom Drain I_,rovellellts -Contfnuiq
Stora Drain Iilprovements .... Fabian Way
Street Reconstruction· · ,
Traffic Lane Markers
Univeraity-El camino Real Traffic SigDals
Willav Road 1-.prove~~ents
TOTAL
Fuud Balance J~y 1, 1974 (eat:laated)
Add: Rev'enue
Gas Tax Apportionaent (Section 2106)
Interest IDcoae
Leas: 1974-75 Appropriatioaa
Fund Balance June 30, 1975 (estt.Bted)
Prior
.Appropriation .
$ ,240,000
145,000
53,000
20,000
88,000.
97,500
46,500
13,000
223,000
41,112
63,000
_50,000
$1,080,112
$
215,000 l
16,500 f
1974-75 Proposed
Appropriation
$
30,000
5,000
130,.500
30,000
20,000
50,000
20,000
25,000
75.000
13,000
150,000
27,000
$ 575;500
$ 556,159
291,500
(575,500)
I
$ 272,159
Total
Awropriation
$ 240.000
30,000
5,000
145,000
183,500
30,000
20,000
so.ooo
40,000
113,000
172,500
46,500
26,000
150,000
223,000
41,112
63,000
77,000
$1,655,612
197~75ANNUALBUDGIT--------------------------------
135
'l'·
GENERAL OSllGATION BOND RETIREMENT FUNDS
Thfs section of the budget dea1s wlth the financing of expenditures necessary to retire the City's General
Obligation flond Debt in accordance with scheduled maturities of various outstanding bond fssues.
Financial Requirements
Since most bond and interest coupons mature early rn the fiscal year, lt Is necessary that money to meet debt
service expenditures be on hand at the end of the fiscal year: preceding the year in which payments become due.
The following sums, therefore, are to be collected in 1974-75 to provide for 1975-76 requirements:
Bond Redemption
Bond Interest
Total
Tax lev_y
$660,000
225.881
$885,881
74.S%
100.0%
Genera 1 Ob Hgat ion Bond Debt that has been ln:;urred for uti 1i t les improvements is ret I red from revenues derived
from these enterprises. Funds needed to retire bonds iss~~d for general governmental improvements are provided
by an annual property tax levy and under tt~ terms of Sdles of the Hospital, Stanford University pays to the
Cfty annually the money required for the Hospital Bonds of 1955:
From Property Tax:
General Government Improvements $ 82,125 9.3%
From Stanford University:
Hospftal Improvement, 1955 198,625 22.4
From Utilities Funds:
Ut11ttlt!S Improvement 605,131 68.3
Totat $885.881 1 OO.<flo
~NOTES·~
-------------------------------------OTYOFPALOALTO--------------------------------------
CITY COUNCIL
ADMINISTRATION AND GEHEitAL SUBPR~
To provide policy leadership and dire~tion for the City in order to assure that municipal needs are identified
and met through an ap~ropriate program of municipal services,
CIT"~, CLERK
AnMINIS'l'PATION AND GENERAL SUBPROGB.AM
To administer the City Clerk1 a, Mayor and Couucil~a offices and programs~ to facilitate all Council activities~
·and to-perform specific Clerk's functions as specified in the City Charter.
MEETINGS AND MihVI'ES SUBPROGRAM
To keep the public informed of details concerning forthcoming meetings of the ~ity Council and Council committees,
facilitate open and public meetings and provide an accurate permanent record of the proceedings within approxi
mately two weeks from the date of aeeting •.
ELECTIONS SUBPROGRAM
To provide for the efficient and legal conduct of regular and special elections, to stay informed of all legis
lation abd procedures pertaining to elections and keep the members of the Council and public informed of changes.
COUNCIL SUPPORT SUBPROGRAM
To provide a point of contact between the public and members of the Council, to acknowledge all correspondence
addressed to the Council, and to provide clerical and administrative support for the City Council.
RECORD KEEPING AND liLING SUBPROGRAM
To maintain an up-to-date and cross-referenced public record and filing system for all official City documents,
including agreeaents, contracts! deeds and easements; and to make all official City records available to the
public.
CITY MANAGER
AI»fiNISTRATION AlJD GBN!RAL SUBPROGRAM
To provide overall administrative l&3dership and direction for the City organization; to identify for the City
Council community iaauea and need3 requiring legislative decisions; to assure that programs and services are
effectively and efficiently provided; and to foster public awareness of municipal 9rograms, scrvieen and goals.
~------------------------·~-------197+7SANNUALBUDGET-----------------------------------
136
.----------·-------------CITY OF PALO ALTO---~-----------------··-----
~I»flNIS'I'RATION _AND GENERAL SUBPROGRAM
To provide expert. legal advice to the City Council, the staff and City Council-appointed committees and couunls
sions; to insure proper representation for the City in all actf0ns of law and equity and to insure prosecution
of violators of City ordinances; to maintain a current and accurate Municipal Code; to insure that all City
ordinances and contracts are legally correct; and to provide representation for any official or employee of the
City in actions resulting from performance of official duties.
ADMINISTRATION AND GENERAL SUBPROGRAM
To provide energetic leadership -in coordinating and directing the activities of the Controller's Office and to
advise and assist the City Council and management in the financial administration of the City.
DATA CONTROL SUBPROGRAM
To operate effectively the ·various financial reporting and control systems, ensuring the proper acquisition,
security and disbursement of fiscal resources.
DATA PROCESSING SUBPROGRAM
To use and operate efficiently the City's computer equipment and facilities, to convert accounting and statis
tical data into a form that can be processedi and to produce in a timely fashion the reports and documents that
are the output of various computerized infonnational and control systems.
SYSTEMS DEVELOPMENT SUBPROGRAM
To design, program and implement computer-based systems and procedures that will provide effective information
and clerical services to the municipal organization.
CITY' TREASURER
ADMINISTRATION AND GENERAL SUBPROGRAM
To provide the realization of maximum earnings on moneys in City custody, to provide consulting assistance on
financial matters to other departments and to provlde effective administration of the program responsibili.ties
of the department.
------------------------------------197~7SANNUALBUDGET
137
.-------------------CITY OF PALO ALTO------------------
CITY TREASURER ·
. (continued)
CASHIERING SUBPROGRAM
To insure prompt and secure processing of City revenues, to-maintain financia1 and statistical data on City
income and to provide a continual audit of City revenue sources.
CUSTOMER SERVICE/OFliCE SUBPROGRAM T~ provide an efficient busine&e office that is highly respousiv~ to the service requirements of utility cus-
tomers and coordinate departulent. effoTts to improve relations with customers and the general public.
CUSTOMER SERVICE/FIELD SUBPR.OGRAM
T.o provide an optimua level of utility and miscellaneous services twenty hours per day within the limits of City
policy and consistent with econ~ic considerations.
METER ll!ADING SUBPJlOGBA..)(
To provide accurate re!ldings of custO!l'ler utility meters for billing purposes, to inspect meters and service
installations and report any deficient or hazardous conditionsa and to report any other hazardous or unsightly
conditions to the proper City department.
PARKING OPERATIONS SUBPllOGIWl
To insure that parking permit programs are--adldnistered in such a way as to maximize the utiliz~tion of parking
space at the least cost and inconvenience to the public.
PARKING BNfORCEMEHT SUBPROGRAK
To insure that parking spaces in the City are utilized by those for whoa they are intended and to provide sup-
pl~tal field reports to other City depart~nts.
CIVIC CENTER GAilAGB SUBPR.OOllAM
To adainister Civic Center parking in order to best serve the needs of the public at the lowest possible cost.
PERSONNEL DEPARTMENT
ADMINISTRATION AND GENERAL SUBPROGRAM
To provide for general office and administrative services in conjunction with the functioning of all other pro-
gram responsibilities of the Personnel Department.
197~75ANNUALBUDGET---------------------------------
138
-__________________ _,_ ____________________ _ r:u:_P_RO_G_RAM __ O_B_J_E_C_T_I V-E-S-----------·----CITY 01' PALO ALTO-----------------
\~-
·-----.
RECRUITMENT AND SELECTION SUBPROGRAM
To recruit best qual if led applicants for requls:l.tioned vacant ros1 tions in a timely manner, lnsur lng affirmative
action in all hiring, in order to implement the City•s policies and procedures.
EMPLOYEE DEVELOPME'.~T SUBPROGfW!
To improve overall performance and effectiveness of employees within the City organization, to foster individual
career development for employees and to orient new -:>mployees in such a way that overall efficiency will be
increased through bett"!r ,~wareness of the City and its faciUties.
SAFETY, HEAL11f AND WORKMEN'S COHPENSATIOit SUBPROGRAH ·
To reduce the number and severity of on-the-job in.juries by making work areas and machinery safer, to reduce
time lost due to medical reasons, and to administer a fair and equitable workmen•s ~ompensation program.
CLASSIFICATION AND PAY SUBPROGRAM
To ensure that employees are paid fairly for their performance in relation to other City positions and comparable
jobs in the private and public sector, and to ensure that there is recognition of effec:tive and eff:i.cient per
formance through merit increases.
EMPLOYEE RELATIONS SUBPROGRAM
To achieve agreements through the meet and confer process which are consistent with established policy and sound
personnel management principles, to administer in 'good faith all agreements and merit rules governing employee
relations~ and to maintain good channels of communication with employee unions.
EMPLOYEE SERVICES SUBPROGRAM
To maintain and improve services provided by the City i.n administering fringe benefits and in creating effective
ways of coamnlnicating with and recognizing individual employees.
ADMINISTRATION Al-.'D CENERAL SUBPROGR-AM
BUDGET AND STAFF SERVICES DEPARTHENT
BUDGET AND RESOURCE ANALYSIS DIVISION
---T~coorrlina'te the preparationof the City's budget and provide year-round budgetary control, to assist other
departments in impt·oving the efficiency and effectlveness of the City government. and to provide general re
___ __) search and legislative monitoring for the City.
-----------·----------1974-75 ANNUAL BUDGET----
139
--------------------CITY OF PALO ALTO-------------------. ~ROOllAM OBJECTIVES
BUDGET AND STAFF SERVICP.S DEPARTMENT
BUDGET AND RESOURCE ANALYSISDIVISION
(continued)
PROGRAM EVALUATION AND OPDATI.ORS ANALYSIS SUBPROGRAM
To implement a manase.ent reporting syatea that generates the necessary data for evaluating and monitoring
, City services or special progra.s, and to assist in increasing the efficiency and effectiveness of the City
government.
:PUOOET PREPAitATIOM AND ADMINISTRATION SUBPttOO!Wf _
To coc:-diuate the preparation of departmental budget req~ests and prepare an annual budget for approval by the
City Council, and to provide for year-round budget control and fo~ analysis oi long term financial r.equirements
-and revenue souxces.
LEGISLATIVE ABALYSIS AND RESEAilCB Stm!I.OGRAM
To provide general research and legislative 110!1itoring and review capabilic.y for the City organization.
AIIIINISTRATIOR AND GENEIW. SUBPROGRAM
BUDGET AND STJ...FF SERVICES DEPARTHENT
REPRODUCTION AND MAILING DIVISION -. .---.
To prepare budget, .anthly reporta and annual reports; to ensure adequate reproduction and mailing services for
all City departments by use of present and new techniques in printing, copyittg, and mailing; and to schedule all
tnc011ing print jobs and outg~ing aail in the .oat economical and effective tNi.Uner that benefits the City of Palo
Alto.
REPRODUCTION SUBPilOORAM
To provide City departllellts with clean. accurate and economical reproduction service with a minim\IID of delay.
MULit«; SUBPlOGIWI
To provide a fast, smooth method of handling U.S. mail throughout the Civic Center and Municipal Service Center
and to other City facilities within the City.
197~75ANNUALBUDGET----------------------------------
140
----·--·-----.,.----------~---
·---CITY OP PALO ALTO-------------·
SUBPROGRAM OBJECTIVES
ADMINISTRATION AND GENERAL SUBPROGRAM
To administer all municipal cont-racts equitably and assure contractors complluuce wlth all rt~quirements, to pro
vide professional expertise in the formulation of coop(•rative purchasing prugranlfl, and to direct ttw City's
record retention, destruction and microfilm progr·ams.
PURCHASING SUBPROGRAM
----~---""~ .. ·---
To ensure that the acquisition of supplies and services ia economical, rncctn adequate 'lU<l J i ty st.andardb and is
delivered in sufficient time for departmental use.
DELIVERING SUBPROGRAM --------To provide the City organization with economical and rapid delivery servic<>.
STORES SUBPROGRAM
To ensure that essential supplies and equipment requiring central storage are maintained in a safe, readt.ly
accessible and economical manner.
BUDGET AND STAFF SERVICES DEPARTMENT
COMMUNICATIONS DIVISION .
ADMINISTRATION AND GENERAL SUBPROGRAM
To ensure that the City's colDDlUnications and audio/visual faciliti.es are continuously abreast of current tech
nology and to ensure that the community's emergency response capabilities are in constant readiness.
OPERATIONS SUBPROGRAM
To supply all City departments with complete communications services and audio/visual equipment, and to provide
inrormation services to the public.
MAINTENANCE SUBPROGRAM
To provide the City organization efficient, economical, and quality maintenance, repair, and installation of
conmunications systems and equipment to support the provision of municipal services.
1974-75 ANNUAL BUDGET-·------------·---------------------------_;
141
.-------------------OTY OF PAJ.O ALTO-------------------
SUBPROGRAM OBJECTIVES
AIMINISTB.ATION AND GENERAL SUBPROGRAM
BUDGET AND STAFF SERVICES DEPARTMENT
'8UILD1NG MAINTENANCE DI'IlSION-
To protect, matntaL1 and enhance the community's investment in public facilities through a comprehensive service
prog.t·am.
REPAIR, ~.AUITQANCE AND CONSTRUCTION SUBPROGRAM
To minimize downtime of facility components~ extend the useful life of all facilities, and provide a cle~~ and
pleasant environment for employees and tbe public.
MAINTENANCE AND. OPERATIONS SUBPROGRAM
To provide clean, sanitized and orderly facilities that meet the needs of the community and,employees.
TRAfFIC AND SAFETY SUBPROGRAM
To provide adequate safety devices to warn the public of possible dangerous street conditions.
ADMINISTRATION AND GENERAL SUBPROGRAM
BUOOBT AND STAFF SERVICES DEPARTMENT
EQUIPMENT MAINTENANCE DIVISION
To provide and maintain a fleet of motorized equipment in an economical manner and to insure efficient, effective
and safe utilization of vehicles and other equipment by Ci~y d~partments and to assure the operation and main
tenance of the fleet is consistent with energy conservation.
MAINTENANCE AND OPERATION SUBPROGRAM-
To provide an adequate maintenance program to protect the City's $2 million investment in 290 pieces of motorized
equipD!llt.
£QU!PMENT REPLACEMENT SUBPROGRAM
To meet the operational needs of the City departments while minimizing the capital investment.
1974-75 ANNUAL BUDGET ____ , ____________ _
142
SUBPROGRAM OBJECTIVES
-----~----------~----~ ... ----
·---------CITY OF PALO ALTO-----·----
I'IIRLIC WORKS llEPAHTHENT
A.t>ril ti .-s~,: HAr-f<>N--ri 1 -v-, -s-. -<i~
__ ..,_----· -·----·------~---·' ----
--------------~
f.DMINISTRATION AND GENERAL SUBPROGRAM
--To • P~~vide effect! ve and efficient 1 eadcrsh 1 p of the Pub lie Works Ueparlment and improve employee morale· t.o ~~~~fl e timely and compr!.!hensivl' advic(> lo t.he Manager and Cot111dl eoncerning physil·nl facilllh·s of Pubitc
concern and special studie~ of coneern in thoHl• :.n.•:1s; and to devt'Jop and monllor the City's Cajli tal
Improvement Program. · ·
ADHINISTRATIOU AND GENERAL SUBPROGRAM
PUBLIC WOHKS UEPAH'Htt:tri
--· -E:N·c";I NJ::ER!t~(~ lifvi·s·ro_N'_ --------------~---~-------·---
To provide for the effective pianning, exe(:utioo, control and evaluation of the subprograms within the Engineerinu
Division. t>
E~~-NEERING OFFICE SUBPROGRAM
To provide engineering services to City depnrlmentR as required and to insure that Public Works projects are
planned. designed and constructed in a safe, functional. aesthetic and economical manner.
SURVEYING SUBPROGPJUi
To provide efficient, accurate and timely surveying services to all departments as required.
INSPECTION SUBPROGRAM
To insure construction of City facilities that meet high standards of qualitv. and safety and are in 1
with approved plans and specifications. camp iance
REAL ESTATE SUBPROGRA~
To acquire property and property rights to meet conHtruction deadliner> at the fair market value, and to provide
effective management of real property.
ADMINISTRATION AND GENERAl, SUBPROGRAM
PUBLIC WORKS DEPARTHENT ---STREETS DIV{SION-~-
To provide for the effective planning, execution, control and evaluation of the subprograms
Division operations.
1974-75 ANNUAL BUDGET------
within ::_::/
143
--------------------------------------OTYOFPALOALTO------------------------------------
PUBLIC WORKS DEPARTMENT ---STREETS DIVISION
(c;.ontinuec:!}
STREET MAINTENAN\!E SUBPROGRAM
, To provide pavement surfaces that will facilitate the safe. comfortable and orderly flow of vehicles, bicycles
and pedestrians.
SIDEWALK MAINTENANCE StiBPROGRAM
To provide safe and usable oidewalks for pedestrians and bicycles.
TRAFFIC CONTROL SUBPROGRAM
To insure the safe and orderly flow of pedestrian, bicycle, and vehicular traffic throughout the City.
STREET CLEANING SUBPROGRAM
To maintain the streets, roadsides, .and parking lots of the City in a clean and safe condition.
TRAFFIC SIGNAL AND STREET LIGHTING SUBPROORAM
To provide an adequate 2oergy supply and appropriate maintenance services for City traffic signals and street ·,
lights.
STORM DRAINS SUBPROGRAM
To miniudze property damage related to storm runoff •
WORK FOR UTILinES SUBPROGRAM
To provide pave116!1lt and sidewalk surfaces that will facilitate the safe, comfortable and orderly flow of vehicles,
bicycles and pedestrians.
GENERAL FIELD SERVICES SUBPROGRAM
To save money for the City by providing construction servJces for non-street work for other City divisions, up
to a maxiaua of 10 percent of the Streets Divisio,a manhours.
PUBLIC WORKS DEPARTMENT
PARKS DIVISION
ADMINISTRATION AND GENERAL SUBPROGRAM
To provide for the effective planning, execution, control and evaluation of the programs within the administra-
tive responsibility of the Parks Division.
1974-75 ANNUAL BUDGET--· ------------~1~4:-"::4
-------------------· -·----CITY Of PALO ALTO----------·---------.-·----~
\
PARKS AND GROUNDS MAINTENANCE SUBPROGRAM
I'UBLIC WOHKS IJEPARTMENT ---~--.---·-··--------------------~--
PARKS IHV IS ION
---(·c~;i1Tfi1u·e-d·)--
----To pre;;;y-ethe naturaC.beauty-and--functional utility of c lty parks anti other landscaped areas and provide for
safe and attractive outdoor recreational facilities.
PARKWAY MAINTENANCE SUBPROGRAM
To maintain landscape~ bu-ffer zoneH between traffic islands and parkways fur traf( lc channt!lizatjon, safety and
aesthetic value.
STREET TREE PLANTING AND MAINTENANCE SUBPROGRAM
--To maintaili;-enhanceor preserve City·--t-rees in an effective and economical manner and to insure safety and aes
thetics.
ELECTRIC LINE CLEARING SUBPROGRAM
To maintain those trf!es adjacent to electric power 1 ines in a way that will minimize electric outages caused by
trees.
GOLF COURSE MAINTENANCE SUBPROGRAM
To maintain the safety, playability and attractiveness of the Municipal Golf Course.
UTILITY LANDSCAPING SUBPROGRAM
To maintain the grounds of utilities substations, screen the structures and make the surroundings attractlve.
GENERAL FIELD SERVICES SUBPROGRAM
To provide supplemental services to other City departments in support of emergency or· high priority assignments.
PL~NING DEPARTMENT
ADMINISTRATION A.'ID GENERAL SUBPROGRAM
1'o coordinate Planning Department subprograms at minimum cost while meeti.ng the needs of the City in an effective
nanner by providing complete, accurate, and timely planning information.
~--------------------1974-75 ANNUAL BUDGET-·------------------145
~-----------------------------------OTYOFPA~ALTO-------------------------------------
SUBPROGRAM OBJECTIVES
COMPREHENSIVE PLANNING SUBPROGRAM.
PLANNl.NG DEPARTMENT
(continued)
To develop long-range plans, physical development policies, and implementation programs to assist public deci
sion-makers toward creation and maintenance of a l1ealthy~ safe, and environmentally secure community, and to
assist private developer decision-wakers toward compliance with such plansp policies and programs.
DEVELOPMENT KlNITOiuNG SUBPROGRAM
To ensure that public and private developments comply with the Cowprehensive Plan while haYing minimal adverse
effect on the environment and enhancing the architectural character of the community. -
SPECIAL STUDIES SUBPROGRAM
To ensure that the City Council, Commission, City Manager, and other departments obtain accurate, timely. &~d
complete information and recomaendations for aajor short-range problems.
INTER.GOVERNMENTAL ·COORDINi>.TION SUBPROGRAM
To assist in the developaent of federal, state, regional and subregional policies, programs and legislation
relating to transportation, land use and conservation.
HOUSING SUBPROGR.AH
To increase the supply of good quality housing, located throughout the colllllUility. for people of low and JDOderate
income and to preserve and enhance the existing supply of housing in Palo Alto.
INSPECTtONAL SERVICES
ADMINISTRATION AND GENERAL SUBPROGBAM
To plan, lead, organize and control departmental programs for optimum service to the public consistent with
funding and with particular emphasis on social and human considerations.
BUILDING CODE ENFORCEMENT PROGRAM
To insure that the $22 million worth of new construction and alterations meet City Code standards.
2.JKING STANDARDS AND MUNICIPAL CODE ENFORCEMENT SUBPROGRAM
To prevent blight and clutter caused by abandoned cars, some signs, lack of property maintenance or unauthorized
building, and to eliminate the fire hazard and unsightly appearance of weeds and provide pre-sale inspection
upon request.
J97~75ANNUALBUDGET------------------------------1~4-6-
· CITY OF PAI.O ALTO-·---------· -· ----------------
SUBPROGRAM OBJECTIVES
POLl CE llEP t\KTMENT
·-----~~------~-----
ADMINISTRATION AND GENERAL SUBPROGRAM
-To provide leadership and-()-olicy development in coordinating the department's cfforlR and to monitor and evaluate
the effective delivery of police service.
SUPPORT SERVICES SUBPROGRAM
To provide accurate, immediate and courteous responses to public inquiries on a 24-hour basis; to assist othet'
divhd.ons to a~hieve their goals by providing accurate and timely clerical, statistical and technical services;
to provide effective liaison with other governmental agenc 1es; and lo tcduce the harm to the public fron' H lega 1
activity through the issuance of licenses and permits.
UNIFORM FIELD SERVICES SUBPROGRAM
To provide a sense Of se-curity to the public by reducing the inc ldence of "street crimes"; to minimize the loss
of life and property by providing a timely response to emergency and priority calls for service; to respond to
all non-priority calls in a reasonable time; to decrease the rate of traffic fatalities and injuries by rigorous
"selective" traffic enforcement; and to contribute to the preservation of the environment.
RESEARCH AND TRAINING SUBPROGRAM
To increase mutual respect between the community and Police Department through comprehensive training and career
development~ to minimize the amount of danger to the public and officers while ~rovidiug police services, and to
assist other divisions achieve their goals and objectives more effectively and efficiently by providing special
ized services and by keeping abreast of new developments and techniques in municipal police services.
POLICE COMMUNITY SERVICES SUBPROGRAM
To reduce the opportw1ity for criminal acts by increasing public awareness and the involvement of all segments
of the community in crime prevention; to build and enhance the understanding, trust and respect between the com
munity and police with a special emphasis on youth; to improve intradepartmental communications; and to provide
the department with specialized staff services.
INVESTIGATIVE SERVICES SUBPROGRAM
To provide an accurate, legally soupd basis for discovery, resolution and disposition of criminal cases, to uti·
lize commwlity resources as an alternative to the justice system for juvenile offenders, and to provide other
administrative support functions.
1974-75 ANNUAL BUDGET 147
---------------------OTY OF PALO ALTO----
AHlJML SERVICES
AI»liNISTRATION AND GENERAL SUBPROGRAM
To insure the provision of a high level of ani~ !lervices throughout the community and to coordinate all acti
vities of the Anbaal Services Division.
ANIMAL CONTROL SUBPR.OGicAM
To insure·a clean, safe environment free of antaal-treated hazards and nuisances.
ANIMAL CARE SUBPROGRAM
To provide sanitary conditions and adequate space for the housing of animals at the Animal Placement Center.
SPAY AND NEUTER CLINIC SUBPROGRAM
To contribute to the reduetion of unwanted animala through surgical sterilization.
FlU DEPARTMENT
ADM:LNISTRATION AND GENERAL SUBPROGRAM
-To furnish leadership to establish organizational purpose and direction to fulfill the legal and moral responsi
bilities necessary to adopt and implement a comp_lete protection service to all of the community.
FIRE SUl'PRESSION SUBPROGRAM
To protect life and property from the hazards of fire, disaster, accidents and natural causes by rapidly and
dependably responding to emergencies, by swiftly and reliably taking appropriate action for each emergency and
in addition providing a4equate support functions of non-emergency nature.
FIRE PREVENTION SUBPROGRAM
To prevent fires through education, engineering, inspection and enforcement and to investigate all fires for
cause, modifying subprogram elements as determined by fire incident data collection and analysis.
RESEARCH AND TRAINING SUBPROGRAM
'· To improve fire fighting capability of person.tel by providing basic and advanced training opportunities at all
levels and by conducting fire-related research. •
1974-75 ANNUAL BUDGET -----------------r:rrt
-----------CITY OF PAI.O ALTO---.--------~-------
SUBPROGRAM OBJECTIVES
:-iOCiAL SERVICES AOi-iilH~TRATf.CHl
--~·~ ----. ~ ~ ..,_----------------. ------
ADMINISTRATION AND GENEKAL SUBPROGRAM .. -To assess the widevt range of aocial needs in the comrnunHy, formulate propo~wd policy posit Ions relative to
nature and extent of the City's involvement in respondin~ to those needH, and facilitate and coordinate the
mobilization of cotmnunity resources In tho~w areas when i't: is appropriate for the City to he involved.
COMMUNITY RELATIONS SUBPROGRAM
the
To improve the well-being of community residents by providing convenient. prompt and effective response to re··
quests and complaints, by facilitating awarenel:js of City program.<> and services. and hy faciJ itating community
efforts in developing new and improved resources for meeting communi.ty needR.
DRUG ABUSE CONTROL SUBPROGRAM
To provide a comprehensive program directed toward the prevention and reduction or elimination of the various
costs &~d consequences of drug abuse both to individual citizens and the community as a whole.
CHILD CARE SUBPROGRAM
To develop, implement and coordinate~ with part~cipating parents included, a comprehensive program to provide
quality child care for aU those who live and work in Palo Alto, with a priority determined by needs and payment
dependent upon economic ability.
ACTIVITIES REGISTRATION SUBPROGRAM
To provide a convenient, accurate and timely centralized method of mail registrations for activities offered by
the Comruunity Services Department.
SENIOR ADULT SERVICES SUBPROGRAM
To identify the needs and problems of older persons in the community, enable senior adults to make effective use
of community resources, and stimulate and facilitate improvements of existing programs (services and the
development of new services) to fill unmet needs.
FACILITIES RENTAL StJBPROGRAM
To provide a variety of clean, safe indoor facilities and equipment for City-sponsored activities and for use by
the public on a reservation basis for a nominal fee, and to provide custodial ser1ices for these facilities as
necessary.
1974-75 ANNUAL BUDGET
149
SUBPROGRAM OBJECTIVES
OTY OF .PALO ALTO-------------------~.
TRAFFIC AND TRANSPORTATION \
ADMUH:!TRATION AND GENERAL SUBPROGRAM
To provide effective admin1stration of the program responsibilities of the department.
TRAfFIC OPERATIONS SUBPROGRAM
To facilitate the safe and orderly movement: of people, goods and materials on the City str~et system through the
effective application of accepted traffic engineering principles and practices.
TRANSPORTATION ENGINEERING SUBPR:OGRAM
To formulate and develop co~unity transportation policies both on a short-range and a long-range basis.
ENVIRONMENTAL FLANN ING
ENVIRONMENTAL PLANNING SUBPROGRAM _
To identify and implement optimum methods of preserving, enhancing and restoring the pleasing and healthy attri
butes of Palo Alto's natural environment.
RECREATION DEPARTMENT
ADMINl:STRATION AND GENERAL SUBPROGRAI!
To provide leadership in the ~evelopment of new and expanded recreation facilities and to coordinate effectively
the department efforts to provide a variety of safe, accessible and enjoyable programs.
PARKS AND PLAYGROUNDS SUBPROGRAM
To provide a safe park atmosphere that accommodates a variety of self-directed and unstructured leisure time op
portunities for all age groups; to promote self-expression, personal enjoyment and the discovery of individual
interests and talents by providing a variety of recreational experiences at school playgrounds for elementary
age children during after-school hours, in addition to preschool children and adults during the summer.
PHYSICAL AND SPORTS SUBPROGRAM
To provide a variety of physical instruction, team activities and special sports events for all ages that are
-safe, accessible and enjoyable.
!97+7SANNUALBUDGET----------------------------~1 =so~
I
----------------------nTY Of PALO ALTO----------·----·-----------------------------· ---------.......
SURPRO<;RAM OBJECTIVES
•.., .a.--•--~--,. ..,. ~ -•• ----·--• ------·• •
HI·._Ck_E_A:I_f_O_N UEI'i\lfi"MLN I
(t·ont fnth•d)
\. ENRJCH~tENT AND SOCIAL SUBPROGRAM
·-----·fo-enha-nc-e--:iild Tv-f ·c~~~.)"f'8"kiT1s <IlHl re r sonal f.!lt.}o yment hy 1n·ov I d f 11 g /! var f t' t v o 1 vt•;J r-round
ages; to pnJVidt_o young pt•nplc wilh a var!~·ly ol' :;upt·rvlst·~l pHl!~r;1111 s
and to provide Ht>nior adults wl.lh lt•l:-;un• t imt• "i'l'ortunjt~;.
(non-sports) for all
lntercRts .1nd needR;
AtlUATICS SUBPROGRAM
I'IH;LOJili Zl·li <') iiS!il':'
•.-JIIich r,.f)t•ct llll'lr
---·-.r~-p:r-o-moteswfmming skills nnd safr!tv, to mak• avail1l1lc to tl lli 1 '-• ' ll' fHlJ c !it'ilSUII.t n_o('t•~ati11il.d ~iWJt,llidllg, and to
provide special aquatic events. .
SPECIAL PROGRAMS SUBPROGRAM
-~---r·o sponsfrrCity-wide-special intPrest programs, COfll!JI.!L !I ions lllld hollduy ,)b~.:·r?.111Cl':;.
ADMINISTRJ,TION Ah~ GENERAL SUBPR~;RMl
To provi~fe a balanced co~ooit};-arts program and flexible community and ~•tatf 1 e.1dl·rsh:i p capabl c of ut llizing
existing resources and of stimulating additional resourcl'S to support the program.
?ERFORMING ARTS SUBPROGRAM
To guarantee high quai ity, stimulating and entertaining performan(·es of mnsj c, dance, and drama; t 0 ext1la in the
methods and purposes of the various media; and to provide adequate opportunitien for performing artb.;t~ to
develop their talents.
YISUAL ARTS SUBPROGRAM
To guarantee high quality, stimulating and entertaining exhibits, lectures and film; to expLtin in .:1 stimub1ting
way the methods and purposes of the various media; and to provide ad<~quate opportunity to individual artists to
develop their talents.
~ATURE AND SCIENCE DEPAH.UIENT
ADMINISTRATION AND GENERAL SUBPROGF.AM
To plan and administer a varied Nature and Science Subprogram in ordPr to foster a greater puhlic mva!"eness and
appreciation of the environment.
---------1974-75 ANNUAl. BlJDGET _________ ,__/
151
~-------------------------------------OTYOFPALOALTO--------------------------------------
SUBPROGRAM OBJECTIVES
INSmUCTION SUBPROGRAM
NATURE AND SCIENCE DEPAR'IMENT
(continued)
To stimulate a public awareness and understanding of the relationship between living things and their environment.
EXHIBITS AND COLLECTIONS SUBPROGRAM
To create' an atmosphere of curiosi.ty which stimulates the viewer to seek further information about his environ-
ment.
FACILITIES MAINTENANCE SUBPROGRAM ,
'To taaititain the physical facilities and also maintain tho natural environment compatible with human use.
LIBRARY DEPAR'mENT
ADMDi''ISTRATION AND GENERAL SUBPROCJilAM
To-recommend and administer policy and procedures, develop and control the budget, develop departmental reports,
ensure efficient departmental operation while maintaining maximum quality, and provide necessary and continuous
assessment of the composition and range of community needs.
BIOGRAPHICAL SERVICES SUBPROGRAM
To secure, maintain and make accessible, in an efft.cient and economical manner, a collection which reflects the
needs and interests of the cQmmUnity.
READERS SERVICES SUBPROGRAM
To provide and promote a vari~ty of inforwation services and programs, to assist patrons in the use of the col
lection, to secure needed materials not in the collection, and to maintain professional book selection standards
as stated in the American Library Association's Bill of Rights.
REFUSE
AJ»fi.NISTRATION AND GENERAL SUBPROGRAM
To provide for the effective planning, execution, contr~l and evaluation of the subprograms within the Refuse
Utility operations.
197+7SANNUALBUDGET~-----------------~--------~1~5~2~~
-----·---------------------CITY OF PAI.O ALTO-~----------------------------·----------·
COI.LECTI ON AND CUSTOMER SERVICt SUBPRO<:RAM
----To-en-:•wret_h_a_t_s_oTidwas t-e-;-a_;.:~!--c-oTiec ted in <~n er f 1 dent, san 1 ta ry m.:mm·r, m ln im 1 z lng un 1 sl' and vi s11a 1 po llut 1 on
of the environment,
_J!ISPOSAL AREA OPERATIONS AND MAINTENANCE SUBPKOGRAM
To insure that solid wastes-ar-e--dTs-l;ose~fo-r-tn a sanitary and <!conomicaJ manner and to insure that dfspm;al tt!ch·
niques an~ cornpatible with nstablhJhcd land rcclamntion Htanrlnrds.
SYSTE1'1S IMPROVEMENT SUBPROGRAM
To provide for long-range improvements ln the refuse col h~<· tion fae ilf t les and in the J andfi 11 operation.
RECYCLING SUBPROGRAM
To optimize the amount of solid waste recovered and/or diverted to further use as a sour<:e of energy.
REVENUES AND PURCHASES SUBPROGRAM
To project the funding needed to purchase power from the Bureau of Reclamation during fiscal year 1974-75 and
the revenue to be derived from operation of the Electric Utility during the same year.
ADMINISTRATION AND GENERAL SUBPROGRAM
To provide overall directiont administrative plapning. and support for the Electric Utility.
OPERATIONS AND MAINTENANCE SUBPROGRAM
To insure the efficient delivery of electric power to all customers and to insure proper operation of the traffic
signal and street lighting system for pedestrian and vehicle traffic.
ENGINEERING SUBPROGRAM
To provide engineering and technical services required for the Division of l.ight and Power to achieve optimum
system efficiency and reliability while maintaining adequate capacity at the most advantageous cost to the
utility's customers.
OUTSIDE/INTERDEt'ARTMENTAL WORK Ah'D CUSTOMER SERVICES SUBPROGR.Ai'i
To provide services for other City departments and outside agencies and to provide for prompt and effective
billing and other customer service activities.
1974-75 ANNUAL BUDGET------·-------------::---:-
153
--------------------CITY OF PALO ALTO-------------------
SUBPROGRAM OBJECTIVES
SYSTEM ACQUISITION AND CONSTR~~ION SUBPROGRAM
LIGHT AND POWER
( conit:nued)
To provide sufficient reliable ele_ctrical power to meet the City's existing and future requirem.ents, and to pro
vide required lighting!> traffic control, and coam.anicationa fflcilities.
WATER-GAS-SEWER
ADMINISTRATION AND GENERAL SUBPROGIWI
To provide overall direction, adainistrative planning and support for the Water-Gas-Sewer Division.
WATE!l ---
REVENUES AND PURCHASES SUBPBOGRAM
To project revenues froa the sale of water and related services and depict the cost of purchasing water from the
City of San Francisco.
GEHUAL ENGINEIUUHG SUBPllOGIWl
T~ provide engineering designs and standards to insure that a safe, sufficient, e~onomical and reliable supply
of good quality water is available to meet the present and future needs of the City'e water customers.
WATER TRANSMISSION SUBPROGRAM
To provide for the transfer of water from the City of San Francisco to the City of Palo Alto's distribution sys
tea and to operate and .aintain the City's auxiliary sources of ~ater.
DISTRIBUTION SYSTPM OPEIL-\TIONS Al.'D MAIHTENAHCE SUBPROGRAM
To perform operations, repair and maintenance activities on the water distribution system so as to provi4e for
the safe and reliable distribution of water for residential. industrial, fire protection. and other municipal
uses.
INTERDEP ARTMENT AND OUTSIDE WORK SUBPROGRAM
To provide skilled and effective work forces to perform utility-related work for other departments and outside
agencies.
~--------------------------------197~7SANNUALBUDGET------------------------------~1~5~4
.-----~-----------------·-------CITY OF PALO t\LTO ---·
SUBPROGMM OBJECTIVES
·---·--------·------.... ·------~--------
-----·---------------------
w.\TEH
{t·onl i;uwd)
-~'fSTEf'!~~~ISI!ION AND CONSTIUJCTJON SUHPHOGR/\.'1
To prov lde-f or tl1e-con_s_t·r-uc-t -~~-)-;1--iJ_n_d ___ r_e_p lilcemt•n t of fad 1 it i l!s and l'<JIIipment for an ;ldt~quall' and safe W<lll•r
supply to satiHfy the City' H t~xJsting and (uturc rcquin•mt•nl!-;
reliably.
and dist ributt• the t..~atPr saftd]•, •.·ffil'it>nlly ancl
GAS
REVENUES AND PURCHASES SUBPROGRAM
To projec't revenues from-ihe sale of gas and related servkeH nnd depkt the <~ost of purchasing gas from the
Pacific Gas and Electric Company.
GENERAL ENGINEERING SUBPROGRAM
To provide engineering design standards to insure that n safl', non-hazardous gas supply uf adequate capacity
and reliability is available to meet the present and future needs of the City's gas customers.
OPERATIONS AND MAINTENANCE SUBPROGRAM
To perform operations, repair, and maintenance activitieB on the gas distributlon system to assure safe and
reliable distribution of gas for residential, commercial, and industrial customers.
SYSTEM ACQUISITION AND CONSTRUCTION SUBPROGRAM
To provide for the construction and replacement of the facilities an<l equipment necessary to assure reliable gas
supply for the City's existing and future requirements and for distribution of the gas in a safe, reliable,
and efficient manner.
SEWER
REVENUE SUBPROGRAM
To project the revenues 31!Cruing to the City from the various users of the collect ion system and the Regional
Water Quality Control Plant.
GENERAL ENGINEERING SUBPROG&Uf
To provide engineering designs and standards that insure the safe, t:conomieal, anct sanitary collection, treat
ment, and disposal of liquid wastes generated in the Palo Alto service area.
1974-75 ANNUAl. BUDGET -~---/
155
~--------------------CITY OF PALO ALTO-------------------
SUBPROGRAM OBJECTIVES
SEWER
(continued)
COLLECTION SYSTEM OPERATIONS AND MAINTENANCE SUBPROGRAM
To perform operations, repair, and maintenance activities on the sewage collection system so as to insure the
safe, efficient, and sanitary collection of domestic and industrial wastewater in the Palo Alto service area,
SYSTEM ACQUISitiON AND CONSTRUCTION SUBPROGRAM
To provide for the collection and replacement of the facilities and equipment to ensure the efficient and sani-
tary collection and treatment of domestic and industrial wastewater in the Palo Alto service area and to provide
for the construction of facilities determined to be neceseary for the enhancement and protection of the waters
of the South San Francisco Bay.
TREATMENT AND DISPOSAL SUBPROGRAM
To provide treatment of domestic and industrial wastewater for MOuntain View, Los Altos, and Palo Alto (including
contract agencies) using processes and te~hniques ahown to be consistent with the protection of the environment.
INDUSTRIAL WASTE SUBPROGRAM
To provide for source control of toxic industrial wastes in th~ Regional Water Quality Control Plant service area.
-------·-----------1974-75 ANNUAL. BUDGET 156