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ORD 2695
'• .:.• _:>~-;-• i 1. -...-: .- ' .·.· ... • .,ORIGINAL ORDINANCE NO. 2695 'ORDINANCE PF 'THE CObNCIL or THE· CITY OF PALoALTO .·.-·REVISING SECTIONS .AND ADDING SECTIONS To· CHAPTER 2.28· O~--'l'HE ·pAJ..0 ALTO-MUNICIPAL.CODE. DEFINING FISCAL .· . ~ -- ·PROCEDU!mS INC~UDING THE BUDGET FORMAT · i:tihe Counc'il of the city· of Palo Alto does ORDAI?f as . ,. _,follows f · ·~ ·. -.· -.. -.. --.·. -,_- SECI'ION.:l~:: . ~Chapter 2 ~28 . FIScAL PROCEDURES" of the .·· ) " Pa~o Al to·-lituniCipal· Code is amended -s shown on Exhibit .A attached S~cTION ·2. Th.is· ordinance~·shall _bec6me effec;tive·· upon the . -., -• __ : • -· ... -"1.~ ......... expiration'· of thirty· ~ays from its p~ssage •. . ·-' --' No"7eiri"ber 6'; t 97z· ~ 11 ... INTRODUCED: .· PASSED: · .:NC>vembe.r ··zo:, . · 1 _9}2 .. · .. · .. ·A~ES: · tiNANIMotis -:_-.;..', . .. _ .... - ·-: . NOESa ·-:. __ ,- ·,· · ~SENT: . .. -·N'oNE COMSTOCJ{ . ~ ~ · ... · ·.AT~Es'l': · ' J t . ./.. \ i; (.· • ·,_- . ;_; . /· -., . _..... . -~ ·:::-- . ~--~ ., .. --.:.: ·_ "): .. ·.· _; ,.1 ·CHAPTER 2. 28 ._ FISCAL PROCEDURES sections::, · 2.2§.010 fiscal year . . 2. 28 .. ~o 20. submission of _budget 2.·28.030 :Budget message · 2~'aa d> 40 · Budget dRCuinerit .· . . . . 2 .. 2a~oso -t>bje:cts -of expefiditure-cfontrol -.. , 2•28.060 Cont.ingent· aQcOtmt '' 2. 2 a~-o. 1·t,-. · audqet 'ad6ptic>n>: . . . ·2~2a·.oao .Amendments af.t~r: adoption 2 .-28 .o9o >Lapse .'of. ~appropriations · ,- 2. 2&~ 100 :Capi~al>t>la:ij -_ -· . · ._ 2:-2il.110 Expe~d_itµres and .disbursements 2 .·2.a·.120 Revenue and -recfi.i.pts •-. · · · 2.2e.13o . cancellations and refunds . 2. 28. l.40 .. ·oepb$.itories and' .investme~ts -2.~t)-~iso _Au~orized signatures 2~28~160 · Official bonds · , .. 2. 28e170 . . Insurance . . '>''· · · 2~2a~iao · System of-ac¢~Utits 2. 2a; ~9 o_ . Independent~ '-:Udi t: .. . . 2 e 28. 200 \ Atmual firuu1cial-· rep()~~ -. ''- 2. 28~210·. Property tax rate ._-.-~, · _ _. ,. __ ->-/ .~~--,\ •-2.28.220 ·A8ses8meQ.tand col-l.e¢ti6n_·o.f~,pt'~pi!rty tax~s \~d ' 2.28.230 2.28.240 2.28.250 · --•· _ spedi·a1 a$~:h":9ss~nt_. by· San.~;d: · ci-ara county \\-~_ · -_-. ·. Claims·'_against ;the. c:l.ty __ .· '' _ . __ . · _ ·\\ -· .• ·-,.~~:;;e~~it!~.i~~~,he" 'name.·--·o~ ~tjl~ . city.. _;}' . " . . . . . -.,, .. _ ~ . : , ) . . ~;'. 2~_28-~()10 _ Fl$ca.l xe~ •• _.·. 1'he·:fisf;:il.':y~tg:·._of ·the··city sh,all. b~gin o.q":_tfie firs.~ i,1ay"•·t>t~:~~uly ea5:h··:year a!ld end''on.-the· last daf ·of JU#e ~cif."''the s~sequerittye•r~·~· ... -. : _ t.-:o,::,.: '' .. . --.-·· - ·. ~~.~1!~:~,:~~;it,?~;&$:t~f~~':;~~~11i~~ iti:tf f~~-~; •· ... ' '_(.~·,,· . _th~. e?~¥n9', t'i'e~-1.~-~~l~;t>-;~~-t..h:-'~':'.:~~~y1t19~';,"~~'~;.~>'< , . -~ __ : . _ -1 :: ·.in s!;;,f "·30 nJ~C.~ali"~1 ~~iifiYf~i1!~ ·~~~t~!~6eea -"programs'~ tli•f:-:.:i~t•t~::·~!>-~:OI:W;:i)l~•-·/~t;>l.£cfies}ua~:~5.~ti5ie~: • .-· .. · - '' l. -'-.:.·~~:-<I;) .. --~~-.': ~ ""~~~·:~-~ .-. ~:, · .. ·.'.--· ;·~~~<:: .·: ... ·::: ~ .:·. ·. " -~-.-.:·, ~-\"·{·~·~·"·~-,-·:.<~. ~ ·~ ·:· _: : -' ,Jc • ·, ~) ••• . · .:. · _ 2~2a.0·40 · s~'"-"e_,~406Um.!lt.:,/:nti·-:~-tid· ·:-.£-;,aOb\\miii~-.:ifJiil.;.t.ij,rcivide .. , . · · ·-· : . : a _·c1E&at· ·-ari<s:: c ,_-:,nJl:,v1r · wtu. ;"<tati·-··lo·-!:1r·-t:1t:·"'~.:a~tl/~~-·~,--ro--.-<, '-· . ,:~.~~·~~~~~~ ' ! ' _-, --... -·o " -doc~nt shali'":'pliom''jet;':'ili:.th• -·~iticslt~•·:-oM~-~'.,iiitia·---·ri~lp~--. -· . ' > _; -·. .;£ · ·: l-l f , .. ·Ji.;. ";...,..d· ·~ _:;:;:;;-~~~~ ....... J: :i-w.;,' ,:;,i:..1..' -£· ''·-~· .-~.lii".::i-:.a-"'id~-.t~{'/,,i;;,il.··'-'.~d·l>'.jt,--·A_ _·, -'. "-. · -.. or a -Ull11.Ut ~~CU& -~ ~~n-"'° -.. .. s ... un -o ... ~GQQ.-.'"'•""'~ ,._.,....•J ~~--~·•~·-·'·. · ::: r:._ ~. by :t;lie co~t~tift•i:~· -"-~h-~i>~.;.t·--·~·)J:~, ~6:"~!4'in :·.t~'s!pJ.i',~l"te: ~·c~i6~~·:·:--· '" _·.:~-:;_;" •" ~·~·--~·~'c"~ '_.:. :.-~'· •• ~.,·.,,.,,_·-•. · ,. ::· \·oia> ·, .. < .. ~·: ";;'~. _,: _ • -:!:c ··.: <- -_,·.::::· :·· · ... -··' .,,1._L·· ,-. ::· • .. ]-. ·. ;·---:--: :·: .. ; ---.. -·. ' ~ . . ,_ .. '_ --. -. .. ·.;· ·. _:.._'.; .:: ~' . . . _:z_.:.\ - -. . ..... _·-· ,\ ... :.· ' . -·:-· -·._,' .. -. ;. __ -..... :-, . .. ., ,_ .·_~_>:' ..... -· .---·.: ·-. .::._,: -... · 4 ·-.' , . •>." -; ,· .;..·,_ . ~. : .. ,· • • _ _ (c) Proposed expenditures for qeneral:'19oveir:Dment•l'. admiriia tration-,-services and operations· set· forth-:-by .. eac::h· office; . department· or division· identified· in ~hapter -2.08--df'·this code; -and 'the method :ox financing such expenditures~ Proposed ex- · penditures shall be detailed both Jn tertns of proqramcand object of expendit~e •. -such expent!tl:>~~ires shall be shown in comparison t(?,tjltl •d]usted budget of the present fiscal year and actual'. ·expendi °t,ures of the previpus year together wi. th the ' changes between,-pre$ent and proposed appropriations and the percent-age <of ch~qe .thereof. The· budget _for each. organization 'unit shall: be. acq'Orilpanied by supporting harrat;ive-0 relat·i~9 - . .. ·; ' - e->Cpenditures to program$, objectives, and 'responsibic.tities o_f the unit. _ There shall also_-b& included a 'listing by position --c:lassifioation·_of regular personne·1, :authcirized and 'Proposed, ._-_ . and-the inafi'""hours represented -thereby toget.her with the' lnail-noui-s _-_ --- of casual l)erson::tel; . . -(d) Proposed capi tai. ~kpenditures for~ r;Jo:V~r~ntal '· :fa~H l,i ties - and other pUbl~9 works, detailed-}Jy projec:t:and ·-their:prop6se:d --- me_th.Od-·of-f~nanCing, -_inc·1ua-~-n4iJ_ gr:L~ts from~ OU~ar. ~genci'e~·-,--- . . -,':-, > -. : :. . . ... '.-' .. ' (e) · In accordanc~ wi'th'--Uti~le-VJ;I, Section 2 of thEL -~ Charter;· the estimated revent:&e of each ut_ili1:y ·C>Wned ·9r . - operate~ by the ci ~y-~4 _the proposed ciisposlti'on_ ,ther~of. PJ:"6pc>sec;t expendi:ture.a\···c\lrreilt and capi tall zed, 'shall be · ·:detailed in_ temtJS· of -~bj~!!t. of 'expe-ndi_t.~re ~4 .~9~pe~a11y_:· _ .. __ -accepte9, pul)li.c utility-accounting classi f icat_ionsi ~ a_p(l _ shown:. -__ .in,tlie 901np•r~tiv~ :;o_;-m«ft ;.~f!scrib,f!~-J~ ,Jc> above~< "The }>,~get·- - --. fo~-each·-utility: shall l>e·· accompanied'.-by _supporting-natratiw _ · and 2;1tatistics ~ '>Ther<:! shall-~lso--be: incl_uded-a-,l.Jsting by _ :po~~~ion· c lass~if~·cat+<?ri · of< re<jiu~ar per11onnel -assi~ecf .yo~::~e · -- department e>f-utilitie$ "'aUt.ll()rized and proPQaech :·· ThtF·man..,hours. --rep:t~sented :thereby''tO~ttier wt'tji ~e' man-hc)Uts-Qf. casu~l ~ · personnel ·shall' be ~~ioca~•cf 'to -eaCh utility-i. ; . . - -''·· ., (ff: A schedule o{ pririC:ipal ·and.-lnte:test mnb.unts reqbi'r$d ·'_,--· tq;pe .~a~ _a.vailc'°'l~:_to#: retir~nie*t-···of ci,ty'J~,~gen.,ra1·.~t;Viq~~ion_ hond' debt and the· ·a6uri:6S:'from:rwhich such amounts shall be· .. -- obtained. - -'. . .-' .. ~xpe~~~~!0~;~~:::~'x~~en:i~~1;=~fa.,¥~~i~~~~r.... ·· ..• organization unit shall b'e·· detailed ~within the -··tollowing-:classifi"" cations:'~ ----- ' . ' .. '-._ ---.~-:::-~· ._.-, ., ---·-.. -.,-'' -~-.... ' :.-' • " • , ---.. \. ' . .• . ·. ; -·~: ·. ·:.•_ ,·~ ~ ·_-2: ·,,, ·. --.-, i •• ·.-• .. -.. _ :,:,>: i.;:~-~~:, ~>-: • • • : : , . -~I '. . • ". ~. ~ •• - -'. • ; • ,. - .· ..... ·-=--.-·.' ·_ .. :~.: ,-__ ._ .. - -... :•' . ~--· •. '. .. ·-:-'"\,• . ___ .-··---. . . ..... ,_._ -. _,_ - I~-• -.~ .' -- ·---:: . -. -~ . : ·-.-..·. .~----. : -! . :~ •. '-~· ·-\:_ -~-. ~-. ' :_.-.-'"l.•.);- . ' . -·-• .. . ·. . -: : -. ·. :~ . ......... !-" .. • • ' . (b) Inter...; fund transactions ~· as determined by the cpritroller, . representinq i. 1. The cost of .services i>.rovided by arid between the ·· general, utl·li ties· and· capital improvement funds •. 2. · The trans fer . of net -revenue· cir · fund. balance b$t;,aen · said.funds. For purposes ·of·. f.isgal. controi, approp;r~ations for .. each ·classification within a fund. or. organization ·linit, as they may·· be approved or amended, shall· be regarded as tlie fiscal yeaf limit of expend.itures'so. clas·aified.· · -· · · · · 2. 2 8. 0 6 0 · Continqeht; .account.· .·. ~he budge.t f o~-~ the general fund may contain a continge11t a.ccount. 'tJpon written authorization'of ' the city. manager,·. the appropria_tion. for thi~ . account or . a portion the.reof tr1a:Y be assigned to a derattment1 divi_fil.on-, or project to ·9over ·unaJiticipated. eXpent3,itures· includ,i~c;J unins·ure4 ·1i'abili.,ty ·· claims a11d the replacement of lost· prC)pe:tty. . Assignments of· .. ·.· . . .· .. . _c9ntin.9ent aqoount-appr_opriations. shall be included in the contr61ler • s report to the council. _ · ·. · J; -_., i> __ .: -- - . _--.-__ -·;_--• ' 1 - - --.--' -_-·--- -__ --_._-. ·2.2a·.-010 ·· BJidg:~t· adsw~Jon~ .·<•r ··No.tic•· -~~d.h!..-~tn2.; The t;:lerk . • .-, shall p_Qblish ·. rn an official. newspap!r. of. the city< a notice. s,tating: .' ,-::. ~...:.. .,,_, .. - L~_ ~< __ · - ~~i: ·->: -'-~;-~-~:. -~-. ~l~. That a. pUbife heari:lg,:.will .J:1a i1el.d ozi' tha.· bUAget1. 2. The ~ime. and. plad·e.;(»f · the.··he~ihq.t. wtfich shall not be less than'~ive days.followinq the-date of publication; . ~ ~ --' - --~;. -. . ~ :-. . { ~~ ::· . ·. 3. Tne places where· copies of the propos~d budget. are. ,;.· << ·· av'ailable for inspecti01'''.b~ the··public.. . ,~ · · _"~-~~-,-~ -•I ·~) . ·~r;-) ~ndmeJit ~·adoption. Afte:r the public hearing, the. · council may adopt the_. Bu4get Sy: o~dinancei · \d, th or. 'witjlout ·amendment, provi'ded ·· tjiat no ~n~nt·~_shaiJ ,l:rici;?:eas~ ~u~~tizedf elt)?e_nditw:es ·~o ~·amount greater .th~ '.~~:t~al'J>f estimated, _tec~iptS .'and: · •avai~~~:6~rs~ri&.1ents·-;.J:.r-.•ad@;~1on: · -o~in11 the· k•i;~f :. •~ft. · ·the .. · dolitfoiler. ·'sti'all' 6*&l; th-~~:Biiai*t&k · ·· · ~cC:6lliit• 'j;£ <J., dit~.y;t·ti'. . .-: -'-:'. , :~-.--.·.·:~:.-~.:: = •.• ~·..:· ._ ·-.. ~--. -~~ .· -may add By,_ <>'74I:niµlce poaltlQrlJI~ t~· ·the···>·~~l,;t:~ ()( .<C)~9~izfi~()n:; --· ·· · •··c6r :~~~~tiff -~~f fo~;-.. :;cy.; -~('.•-·.t· ...• •. :"'·" ;. · · · ... · .. ··· .-i .. · ::s··-,:·o~-J•V~·,cl-~i1: ~:vote, th~-, <:l9µttc~1-~•~r.tranat•r· b ... i.. , . . ·· ·_ .. ·· .· ~~~ti:t~tt.1:e/R*it·:-9i::;~~.l>}>f:~.e\a:·:~•MWIP·~~4'.'~a).~q'}· · •·. ~ti~~--~~r-~?~~~a~~~11~g,~~t~~~~1!; • ···· · . .' "/.· . 2. ·,·. ay: wrltl~in· .. :a:uthorj/z'aa·-·','. ~".th&~:Oi't' ~;·,Wln···er mlly. ··: '!. ~-. · : ~if~~:e--~~-?~~i.•~-rii?u~~i. =~~,tµl~f,tt'ij)~,~~a:~-~.t£~11t·:::· · .. · ···or-o£tice <'..·:{ot>tili~r.··.\u·iltilt:Urtt>erea~j>lil:~ca: 6£:. ·~pi>r'()-rla--· .. ·····~~j~~~~~!)¥tai.;.:;Og.~1~~%i;J~~~~.:\; ,· ... ' -.. -. . ........ _ -~ -~· ~ . •• -. .· .• ·.' .• ·,~.-.--.;(··-.·~---~ ... ,. . : ·. ~ ~· > ~~ . - . -~ .. : -.?" :~~;.,,.·-.~-,._ . .. '_; ~-~· ·-' -.. -.· .' . ~-~. -..-. _/. ' ··-:;- . . -. .· . .' -, . -~'-. ·:·.' . ·:1· ...• :-· ·.; .'' -.h,._ ' -: -. -. ~ '..·· ' • • classification of _utilities P\ll'chaeed for -r•aale _ to any other object or m..ite _tra.n,afera betwffn, funde other -than utilities fund• or tran9fara be-tw•en - departments without the -affirmative vQte of -a- majori ty of the council:__ ---,, -.-_.- 3,. By 'written authorization-~ tJHit'. -c:i t.y manager may - direot a tr«Jlsfer of appr6priation from -the un-__ -allocated balance of the contingent:_ ~ccount to.· -any fund, department, office -or capital proj~C!t. ·. · _ ·. (d), 'l'ran!Jier ¢f _ positio~;'.-'--:~;-,-~titten __ authoX-:f;:t_a1;lon, the --. city manager may,tran.sfer positions or assign personn•;I. from -any department or office under his dontz::ol to anotlfer in - ac~ordance with Article IV, section 6_ (il) · of the Charter .. . _ -(e) ·.· Int¢t-f~d. trans_act,i.ons. -~ _In, ~e-even_t ~,tl1; _appropria~ ;,;ti,ons-afu~ -_iEtquivaie,n~ •oft~ettin9_ ¢>;'~,dits ~or-inter.;. fund:-services ,--.. , ___ -or traniJ.f~r"' are,affec~~:p1:.,~ndJl\ent• too appropr_i&ti?l\8-t(>r _ direct -tucpen(.ii~ures c;;r estimate~ revenue, th~ -controller may make correapondi~g adjustmf!l')ts to the~iilteJ:"-fund a.eco~~· so affected~ : However, appropriations. for inter,;;;funo· services --_ · - shall not be_ transferred· to or· be util~zed_ for. direct .. egpe~~i.-- tures. ··-> _. . ( f) · Sal_~;~-~~-. and' benef_i. tfS • :~ -~ndments f~~ :th~,·· Employ$e :, -· -· · -' . _ cl.as~ificat~on. and_ C9mpensat;lon Plan ~dppte(l: by the· coun_oil. · ·purs\iant' to Arti.~le <tii, Selctlons 12, --18 and 21 of ~e~ Cheo.l;'ter. _ -(-9) · PiiClt:. t'!f; e~~~x-ances--~ Appre>P~iations th._t w~re en- -· pumbered· by propetly exec\ltad, but 'W1o~leted, -purcha~e _ _ orders. ·or.-contt:ad1:.s: at -the-close of ·-the -previoqa fiscal'· year - ' may ~· carr;.l.ed· fotjfard-and··i_ncorporated with-appropriati~ns -,,of. the current yeaJ:'~ :I . . -· · .• : .. -. ·_-;~.-28:-09~ ·,·i:;•-••-·~of':Jl>i~;&,t-.iari~·-:-.,-_:-~h~i:~J'l~•~•d_h-a.i~ce o_f _,·, ' appropriatiol)& _ .• ta.!1:.~i~:P.1.~·>~~-;the!"C):Q@•: o:t:.-~~,~~~j_Jlc~l_·yeax:-. _ However-; unlesfi -'ame!ldecl-b~: the--co~C:t-1'<:.the};·· -·to·-J:latidi'ls::_~-of c:a··tt:al im ... ' -: ,_ _ -.. _ __ .. J ,, ,· ,--. 1-. -~-----~P--P. __ l ---___ . P -. __ prov8-nt f~ds·-~or-j>t'C;>j•cit ;-_aipf!nd:fe~·· :.$i\.__ 1·:'.¢.ollttli~ in ·full · _ .. -_ " -- -· -(b)_, c0ii.iuta·.r';::;fii:'.'di.Pi'~al:;"ts.iii>inllr·-·bse1\!Ad.e-.:·. · ,~ _. -··-·-. -·/ ';. -·-, -'. ··~--~----.~_::,~ -,?:~:~:;;\;:~.:-~~'\)_;:,:.-.. -~·~'},_._~\i~-::·-:.··. ~:>-.:·,~<.';~~::_;~~·-:.~~>-'"~-';it~;::·-./· :-·. -~ < -· ::_, ' .-·r--· . .,_-~-11e···-·}~,--·ut.ta'·ue/·oi-t-----'<J1an*w·'"--"·.~ -----.-,, ', ' ' --_.· ~~{-<;~:~~~---~·-,:-7::r~--·~ ,:: -:~~:---_~:-~ ;:: ~-·: .~~-.. :::~·~/<~ 3.:~~-:--~ ,:-·:·--~;:r-.-~~:_~~?\~~:_:_<;_ --_, -c~ -; ~ -. . !,,· ·: _: -__ 2._ .. -~_ov~h?~·~.,-·;f~tt~.:1:-~1. ·~··" <'--: .. ~~·:, .-.. __ -_---... -. ·-, '.,,', . ._~, ': :>'"~·._.\-~.'.·,~:~t:::5:.:~~';•:~!:-~"·"'-~~;-~ ,~ ,~:-:·_,·~.:~:i \~.]:_{);.· ~~~-~-~::;_·..,~-·-· ( ',_·~· ~ ., .. ·I--~•.,,~, -~-·-:A-J1-.-·~ :'c>t,:~)!t;'.~~~li_t:4il~pJ;,;il{:~.-1wel:~n~.·-' - -,,_\!fj4.~:~~f:~--~~~-~:,"tq::~~~jbji~en::-0r· ~~~lnll64 .. . ': \\ : . ~. -::· .. ~· .·. ··.·:. >-· ,-_:--·. :.·'. . ' ~ . . ; . ~ ... _,-_. '~. ~ i . _,, -··- I'''. I !: . . ''.c - '• . · .. -. $ . ·: .,· ,i.:. ·. • 4. Th_t! est~liUlted tevanue of eac:h utility. and .the part tl\ereof ptopoaed to be e)q>ended or set aaide for capital purpoaea· with supportinq information. · The above information ·aha.1'1 be revised and extended each ye11r wi~ _t•gtu:d. to capital "iltiptovements still pending or· in procass of. construct.ion or _acquisition •. · . . . . 2. .·c2a. ll()· · · !x2endi tur~s and· dis})urs~ments, ·. (a) In accorc;lance .witfr 1'rticle !II, section 12 of· the -· .. ·charter ,0 all ceXpetiditures, made: on behalf r.>f the ci,ty. directly. or thro~9h-" any ilqe!jcy, ~~_qept those reqU,ire'd · to· be made . by state law, must be mad~:·in :·~acordan<:u~. ·with. -~r·> authorizati·on · contained in·.the appropriation ordinance and {lmendments th~t,eto. ~ --. •· (b) Expendi~ures from ·:trtist. fµfids ,not incl\ided in ~e budget are hereby deeignatect. aria·' limited ·-to.the tolic>Winq: '· •" • : "• ~ • ' .~ • • • • • • -... , 'L • - . · .. _. _.,,. r ·_:·: ~ - 1., ~-f~a~,~-of .cash depos.its'"Qollected fot 'p\i;w:<ls$:s of g\l:µrantee· or indemnification of: 'the :o:i."t;.y. ; 2 •. Expe~d~ture Of ap~cial' -asse.ssmen~s or .tli~.,ptbceeds . , , ·:erom -.the. issuance.-of spe9iitl assessment·:~district bonds auth()r1ze4 ·:folt'improwmert1i~. tinderi;a)Ceii;·p1*~, .· suant ·t.o Titl~ 13 .. of the· Pa1o·Ait6 Muilidi:p~l Cade·,. and for the. reti:tetnent of bonds iSS\led 'ti,er•f(;)Xo ~ Expenai.tW:es ·for the· replaC!emexit ~o:f~~-titareho~,9~-.. inven~i>~ ·a~: •'(f~n· s:upplies . and" ll\clt,~,ri~l . that, .. Ji:re . .1.lSed ·con~i11UC!\UJly· ;n city oper:~t,tons"ptovided tha~ the appropri'.ations :'of those 4epat~n~s 'tequl~i tion inq sucl:l':'.SUpplies will be eharqed ~th.e .replacement · ·. · · . co•t· t.heieo:f-i : . ' .. c . . . ' •• -_ '··1 . . , -~·> -~--_ .... \.--~ -~··. ' . .. .,. . '. -· ~ .,. -'; ·. -~ -... · ~· ,·: . . -., , ... ~ .. -.~ -: :, -._: ~ ... .--.... ' ··. '. ~ ' .. '~) ~- . • ·.-· -~ -~ -. : ..__~ ;-. •.'-·--. . .. -1. : • .~ • • . (f) No di•bureement •hall. be made to··or on acoo1.lnt of employee• for -~n:... incurred in· the oour•e'. o~ -oi:ty: 'bua:i.neas u.tileaa.the municipal purpose. 8erved·by· such ·expen•em ie in .. conformity with rules and regt.ilition• establish by the city mana9er .. and ·cont.roller. · -(9) No disbure~t. sh-ail· be made to or on •oecnint of employees 9£ · ~· c~ ty· for pex-sonal WIC! · or benefit.· except-.. •• . provided in· the .. Cc:)lbpensation Plan adapted -'·by -the oo_\ffioi_l. · 2.2~.120 ·Revenue and"receiets.: . : . .. (il) .· -~VEU~Ue:-.O~ x·tioWn '&JDQunta dUe .~e,:9ity· .f_~OJn sp.cifio sources _will be ac<frued on .billa prepared by t~e con~roller. s.uch-bills and other··reV8,n~ ~c!_-.receipt_s 1 ·inclUding ·interest .earnings, shall be colledt$.d _wh•n·aue by the .treasurer and : prompt:lY. deposi tad in de$::1.9ni1ted banks • · · ··· · .. -. . ~ ·. -. ' . .. . - ~ . , . . . . · Cb>· ,:11 ci-ty. mo~ey .. coiiected ot received by:·any· otlu~r de partment.-: _or agency Of __ the di ty. shall be deposited prom1'tly >With th~ .. tre~surer. or. ·111· des~ignat.ed bmj.ks •.. The· city manager_ shall es:t~lis,h' written, procedures· 'f~;< the pro}.•er handling' and .. : . safekE;tepJ:ng c;,f casll" by· city: employees. .. · · · . . -. . -·. . --. . . .· : . \ -:. . -'"~·~ . - . _ .. -( c!J . Aii.-:cli:~cJ~ui. or:-)>'.ther :bi.l~s . C>~~. •xchM,qe ~pay~;e. to _the city shall' _be· en<}Qr$ect,:):)y the. tt:eas~er "for depOsit only~ to. the deniahd' J:iarik : aqdoQnt of. the '.<Ji.t,f~ ,. -y - . . .·_-,· -;.· .. . (d) -A~ ci"all:f repQt·t.j.1£ IQt)n'ey r~eef\te~ and .. dei>osited ··by t1'e trea&ure:r' ·will· be·. futiU.sh:Eid: to · th4!F controller. . '--• _: -. . -.. _ .. -, . - 2·.'2a~130· can~i1~1d~on:··~~---f~iuri&n'.': .. :~ .. -· ''.'.·-_. -·Ca> u · ·._i(rtid6 ... n~ilti~t{<~6f:'·iti• 'tttlta'~·-~~: ~ct·i-· rotia;L'.o~-.-· - the . city :°anae)e.r_i /the~. <#>n~tp~'i'=t' ·.ay·:, d.~~-1-~ui . •cc~~t-~ reciei.vmle, r;>rov;ded: that_-bAl±~--"P~~ ~-;~~r~~--y:;:~&.C!?~: ••11en ·0,)l~pJ.'.'opc.~_ty ~.\j or-bills that ·re .. nsetit·1a~·al'clilila'.b' :: the.·cit shal·F n:··uire ,, ~ : ; : .-';,· ·. ' ·,. ---·· ·--.:-; ·--· .:·~· ~ '' . -·-.:.·-·~·>.~ :-.;~,, ..... :::/-·. :. ''<•> ... »'x~-' ~ti26~&~~fi~~:~·u;'.{~~j,::~~~ :~,_t:h.·;:~~t.~•&fitt.:»~. . ·6h!ti1.:·dea1~~·;/~~-)l~i~.tJ"'. ·-.-.it~-~~i-i~~';:~·x:~~iiitt~~-;··. : : . •. . -,_ .'fr&n·-:fhti =::bmil:ibt1• .. ,;_=~;~ .tli'e~~ariu\iidlrit=~a-1 :-~&;~ _·,~·1'0ih.•·~~-;: .. ~·:,:~, :;_:;;_ -i'.~ ·_. · · , · •.. · . · .•. ··,o t;~,";'i~'1;;tf;~~fif·>t~i·§•;,·;1~·~tstt~.~;~?~'i[;Y~f ":c~:j~t&'1·ii:!i'•J~~.r1 '1M':?1••·.t····· •• >• ~·~-·-~ ''.""lit-"''f'~~·~· ..•... ····· .. -~ .. ··--· '·.. . aafi.~ ·~tt1~:t~~~-"2i·::~'1-~-~i;11,zt.~ .. ahon•1tsiLvaa1~~,· itia·. · -: b .. 'ith%·.=,Uiamf!~&:""·~~tt:!ee~~a~~;·._1~ .. ,.~?0·1.~~&a1· ~li1~~"111H1 .. -.· . .-.. . O' · -... • •... ,, -'£~.--:;4•11~N,~6i'L~-lwiiit_:lii'fi·~" -~·•· ~:~ft1i.t<ft&&t-·~:~u;·b · ... ·-. ... · · . :t~h ... / '·':': -spaq·~:f~C:: -Q~lifi~lzl'~i9t(:~o°'(\:,\li_ti\'.··~i~'mkQ~d,;'by.~~/(J:(11y 'y_ ''_,,;: .' _' :· .:' .. ~:;f@[~;············ •••... ····~·ag~~··,~~~[d~'j··~t-~~f.'_;_;,!_·.~.tl,{;:_ ... ~.i·_,_)~_:_-_·_ ~} ' ~:;,, ''~~· <j ,;. <<''.":·,;'<. . .. . : :.;.,'1 __ -:;:,.'.•:!'.·.·.:_~_:_:_,:._.~· .. :_~~.:,,:_.'.~ ...• '.;: •. ',,_ .. _~ .•. _;•·_,·.· ... -.~.·.'.t:.:,.·.-.··:·-:; __ ;_,_,:_,_._-~:·:_._ .. =l··,,:,~.• .. ~•.·.~--·::._·::: .. ~_ .. , .•. :_·.·.< -:, .. , . . ", ·--; -' ... -. . .. .. >~_; ,:~>~ " ._.~--.·· ,,s>: ·< •. ·· · .. · C'!> •. :.is.·~··~~]ifJi•,··) ·· ...... · <·. ''"· ·· · · .. ,;:,, • • . ..,,·. • ' ' •• . . ' \ · 2.2s.1,so . Authoriz•d aig.eature•. · The· council shall-_provide from time_ to time by teaolution_for·authorj.zed signatu.rea to ·negotiable · instr'IJ,lt!ents drawn in the name of the city and -may authori~e facsimile £\B well aa actual signatures. · · · ·· · 2. 28 .160 .O.ffioial bonds •. Pursua~t t.o 1'%'t.itil.e· II_I,, Section 21 Of the Charter; the,c::ontroller shall obtain fidelity· bonds coverinq the honesty of all city employees and.the faithful performanc~ of. its principal officers and dep~x'tment heeds. . .. · -- . . . . . -2 • 2a. i10 Itii~ii-iaiice. 'the controller shall 'obtain ana· maintain in fo:rce sti.ch. pollcies-and contz:ac·~s .cf insurance-. or· tlq~li ty: ' . bonds-as :are necessary to. protect the-city. fi:om severe ··financia~ -. · . or ~roperty · 1oss. subject to the 'following policy:-. . (a.) .Th~{ g~ty may assume the risk.· of.:loes ·when; iri ·the ·judgmeht'of the controller: ·J,I . ': ~ ~ ·,:. ~-:-;·:·. \ '"'.,.'.'..-'· .--.. 1~. 'irisµtance COVf)rage"·is' [lOt obtainable at a reasonable. , premi.Uin. · · · '-.. "> - 2. ~he annual amoun_t :of possible'· losis fr0m a par"'." : ticular , soUI'ce.· i.a less than $ 50 , 0 0 o . . . . ' . . ' · . 3. Deductible ,oi. excess_ cov*r~qe ifl"Obt~in~le, · provi'18d that· 1:he dollar.· amount ·~of loss retention ~~\tally or per occtirrtOi(te· :for -·all polipies· _;n . · .f.ot'ce 'sha.11-_not·~-e~ceed tht~e, peX>cent: ·cat> of t!Qe ·.tot~l revenut!t of .. all''-fwidls'' for .tffie< preceding fii;6•1· -year·. · ,, . . . ·· ·· · ·-· · · · · .·_ .. ,· > ".: . , . : .· . --. , . -·:• .. • ·-: --. • •. . ~ . . , I , ': .,_-... .v •. ~ ·" '• --~ , •·.I , . . . ·.. -• . • ., ,·Cl>)· :Tile. ·city may .. obtain··~u11.~il$·u.ta:..'"lee .o~ve~age}fQ,;.\_i~• ::. ). _ .·.·· -· · -._.· e·· ··$\Jx'tt' to;call liabilit cl»aiJn8,:oth•r:thaft':thoae·.ufsin"· froniy, w:°Ja18n .' 8 cOinpens_afoi:b,ii ;-. -~~:r·~o#~'p'a~¥ts .. for 'fi\'.iati -~-~s·ur~,c• . ' -. . r : ahall :~~~_:retr<;>s~c,ti~·ly:·cotap\lt~<tm .t;)le baai:s ·of ci,ty.'-s l~ea ·~~~;~ service•· ·ah!1~¥·:t,:e .qc) .. Z'nea··by-':•;·wr:~J:te~.-a.~~-nt ''Wi't!i :the _c1ty •.. -., . : •, ' ' (d)-' ,.{j~~~~ :·~(i:l:~~:Qtjij~~~-~~-~~ft·:~~ii3)~: .. ·1ililta~ :.t. . . . -. . '' " ~·:~ ·~~ ,.,. · . ·· ··•. ·.h,11 ·h've'·!t~1i·C:har9!'''cu1~,,·1t·0-•40~un~--.. -~.,~d'b11.\l.IC·~•~,~1-;·~•P•~t: -, ---.. _· ·· .. ·. • -·,; '• ." ~c ~-; ; : • ~ • . '. ~--_, . \•.-:. \.-:.~> .... ~ . . . .· ~~ ), .. ·_-·-~ -funda shall al•o be, ~ntaiAid .,for: ,,_ ·,. .-.. .. _ -',.l .. , ...... < "., .• • . ., • --. --.-;_•.-_. .·· < . . . <;·,-'_,;_':~;1~_,;_.;_·_;_::.-_~_"' .·._{ '.. ·_ >·.·; . r . . ; .. ;·'..~~s. •... .. . . ;, .: , .. ,, . . .... ~-. -~---~.:--~-:~ • ,_ T • • > ··>' .· .-.~~ .. -·.~, _.:-··.' • .. •",• . . -·--: ...... . ._ .. · ,. .. ., .. _ .. _. -· ~~· ._ ---~-.L. -.. . ~ .... -,,.~-.' .... . : ~ ' ~~ :.::.-· -..> . . -· J_' .-' · .. .: -. ' : ..... :-' -·. . -.·. . , ~ . . ----~ ' i)., "·:_. ·:.-. >~~-:-~~~~.~:·:::.~\•}'/·:·, ". -. ··-:::-, ·• .......... • • <·" ••• . --;· . ·;·· ~---...·' -~-~:..~.--;· ,~- • • (a) -Reyenue,._qranta or raonie• deaignated· by'. the oounoil . or ·required by state· or federal law. to· b•· 0 uaed . for . the ac qui•i tion or construction of capital improvement.a. --, . -" (b) 'J.'he· proceeda··of ·bond· ia•U.• ·and· special aase~ament.s. (c) Monies raised. 0%' aet Uid•· for·reti~etnaht Of bond .. issues. The system· of· accq.unts· shall: clea~ly_ reflect-~·= rt11it;i6\i#-ce:a-~ obi_i . gations r ~eservea and. :unappl1opriated··balance:.-of each-ftind .-. . . .· _2·.~a~l~O,·-.l*4•Pendent ··•uctit·. _,The. ~o~cJi.shall J;>r,9v4de· for an independent~ ·annual aUdit or mor• frequent audits=.as ·1t deems· · neceas~ry of ·the;'trans•ctiona and adcoll.nts 9.f '~ll officers" and·. '. · · empJ..oyees ·having tl1e .authority· to. collec.t, disburse, have=· Qustody of,·. "9r '.OthE!rWise u,wuiage public· mc;>ney I records or· prope_rt.y. _SU¢}\ ~ :· . audits sball~".be· mac;le by a· non"-resident, . certified p\ili.lic. accountc:ijlt or firt* of_ slich' aecoijnta-n"t.s>whr{li1tve 'liq perscma~, intetes_t, di.rec~-· · or indirect"" fn the af f alre ·of. ~t}t~· city gover~i'lt. - ·2 •. 2s·.-200 ·· :Afinuai :£in~o!_!i-repo.rt.. In a~cor(lanc.e· wi.fh . . ·: Chapter III_, Seq~ionc·l6 of -~!ii ¢1J:irter·; thf! oounc~il -lilh!ll~' pub_l~ab · · arinually.· a ·financial· report of~the city·pr,pare·d by ·the·: controller.- , '. --. · · ·. 2. 2a~-2io_. -:P~bi?!rt;r.ti~' rat$· •. · •.0ti: ¢~-,bf!f~~ej~;ap~~e_r-"£~~st in ea.cti ·year i-:t.h$' ·~r~-..tt~.i'Il $ha11 . e$ tebli$n·· by. ordinance-the property · t~ :rate' .t.11--:a(:coraincewfth· the':prov;siotis ·of-Article 'fft ~-'Section i1 · of. 'the·· Charter. _ · · ·· · · ;_ ·-· . .;l··~2e.•~_2Q,·: .•.. ~:a_e~~~h~(.'Jid;1:o~ll~oti~~~-pf.'··pr~P!·~~~:-·t~es.--.~ -:ro~i:tal~i~s~:*e!.~~lif~r~~~~;!~, -~:=~~,27~:rticle. ii :· .:. ) . . ~ ; ,l .. ·' -,: ·>' .. _ Chap~r--4·~,:botb.O'f P~~·.,2',>t>i;vi:ad.on-.1,. 'l'itle.'S 'of we «::overnment .. _ __ coae':· Q~,:-~ .. ~-~:-ta.~,;-·~of.L.~A~~orhta; ·aeJ:ti!t.i:ii<;<ltt:t.i.••-~'9£;;9it:Y.-0£fi,~,~ri!{:.. ·, · - ., ar•. t;_~s--re~x~·: ~(),':Pf ~~~¢(1.ra :'o~:' tile: Qoajley<~~\$~ta:~~Clara-, State ·of -: .. - ... ···<is\::.t:o~tf ::.~Jf-.&·d:·;::-.;:.:;,:Oii'1:l::;i_t1f! --, -~ ---~;~6t16o'ti·;~~~tliie=j··': '-.·£or,·: the <i:ltif' J:ili 'i"ilih~i\i#ilitit.la "fit "~t:l\Sli' Witiii"'~al.' • · -i ~~.;,nf --~ ·~ 'Jiie~<:_'#:ta·•aiJt<~,~~r• .. ~-.Qd~~tiia".-~:ik-' ·_,,; ·t~:;?}£ :' · ....... . ·· ..... _ . . . ---~::~-~--·- _·._: ~. <·:.-.·· . , ~ : _._·· -~' .-:,. ... -. --.-. .. -.- --· :.·-:·..:· ·' ·::~:t, .. ·: .. :;-:::· ...... ~ .. : .··.. "'-·. ' .. • t • . • i. I i; ,, . . . • ••• . . 2.2a.230 C_lairns ·Main•t: the cit_z.:. All ola.ims>and ·action• . against t.Q~-:c::ity, .o~ .arty' of~~ce~ .or ·.any _employ•e· th,reo_f, o,ther tb.-n t:lloae· auttior_ized-l>Y tll8 ·council I· ci~y manage_r, or:. city .. controller shall be filed·, ae:-Ve(t, and processed in, accordance wj.th applj.cflble state law. All claims shall ·be .filed wi·th -the city clerk~ · 2.2e.r24o·. ~~ttl-nt :of .claims •. As .provi<i~d in section:'93S.4 . Of. the ·Government 'coae ·of Cal_ifornia·,-. tJie 6ity •t~orney ·.is" hereby deai9nated tQ · perfo·X19. ·the functi¢ns , o·f ·~he·_ oi ty c~un¢il. relative_ · tq cl"ai,ms aqainat' the city or<a:n~i ·of its. _()ffic·ers or ~mp·loyees --~ . unde~ the ptovisions of Division 3: 6 of. the Government Cade; ·as· . follows : . . . . . . . ', . >•, ·_ . . . . . . . . . . .•... ... ·. . ' . • • .-. .· · . .•.. (~> ._;wh~re the -ctiy llas i~$~f!(1-its'ta·tf,~9~irist ·11a>:>fiity~ior the elaimed injury-, <tli~ 'city· attorne:Y:-shall _f·o:cwatd to ·the •. · · · · i~surarice.ciarrier -w-ithout-~~ior_, cou#cil>•pp:toval a wri~t$n _ .. · " . t::ec~:tidation as . to acceptall9e *" ;;_s~tt.-;1.ement ~ · or re j~<;!tion:of · · .. IJUeb cl•im-,·. provided that· ~e :~9µnt:~<?.t" My-·~e.commende4 :a~1'* ... :. ance .~-compromise· or sett1e·merit' doe·s : ncH~-·exceed' f~ve thousaiid ·-: . . dolltu.•s ~ .. ·_. · . · · . ·., · · • . ', .. \.. , · : .... ·. -. -·--~---:: -, :~-_· ' - . -,_ -_-- -~. ~: : -.. - -.. :; -->_ ·._ >)·_ £~ ---. -._ -: -__ ,- (b) )Jnere-·tj\Ea_ · ci~y is 'unina-Ut;ed ,-the' "city a1:;toriiey shall_ .. _ . bf\ -autliori z~d 'to ~cic~p.t, se1itl$'' ·or r~j8.¢t wl tho'ut p#iC!'i approval. :. o~ 'the· council·~ c1aJ.ms again~1:7 t):1e. city~; provided:_ :\;b~t'>no.. .. > ' -~ alle>Wanc:e, · coltlproo\.ise -or sett+e~nt · sna.11 f:xce.ed~Jiye _·thousand · ·doliax:.s{~·-·otjb_n J;lie .. _ wr~tt:en or?e.~· fr~-.t:he--0,j.~y,:. ~ttoX:~f!-Y;. ~~.\. --• .-: _-. · contro1l:~r. ·shall·: cause· to· ·be·:. issue4· ·a'' warrant; upon the _tre~$urY 6£, th_e "c1~y-:it\:th'e,Junount for whicl);:•f Qlaim:lias· been ali6ved~> . ciompromised, .. 9r'·•ettled; · · ·--· .. _., · •, ; · · -· -._, --: --~:: .-_ --.... -., . --·-·--_::_ ·: . ·. . ;_.· .. ·o;, .•• i~ii.~il .. ~~i~:f :~r~1'.~;,;!;~;f :t~~;t1;%~~o;~: .. · .. ·.·.···. ma~ter of policy; ~, act+..ons wh.~ch :'1te 'City i,~ eith'9;r;p_lai.ntiff · .. . or defendant: and'. which' are :·not· covered ·by'insurance,:·~rovided~: .... _<that· the ,;a.mount bf s\lcii~·t;Jbmprcmil•ti C>ria'ett.lement sh~ll-not-~ .·· \:. ,. exceed.· fi_ye tJ:iousfinct'd¢;~l.ar•i. · .-. -. '' '. ; .. _ · .·. -· . _ < · . -. -. . ·. ~-" . . . __ . (dJ\Th~-·-e:~-t)r.:.~~t&i~:f.:'.a~il~~:~\~~-i4µm;~i:_111 :~e~or~s· tq· the... .·-· douncil on·:action ·taken: cn·'.ct.·•iims-.and :actions: againa~ ~the-city; _ .. . ... --\ - -' -. . -~ :-. -. : --- - -. ~:_-•. ~ ... '_ -~·· ·,- : -' • ·. ··: -. ;;,_. ,.,;; ~;. ' . -_:· t --: _ ... . . . ::_.: .... _: .--:::·· .... · ... _; i.):,,.' '•, ,>,.L . ~~::. • ·---, ~-~>·t;~_ ': ~)'" -_~_;: ~--~ .... J .<· .... ~\: :·· .• j-. ·-tl1e: u.bii~·-. i•,'\~~'-:;~''"·'.~~~iV~t~:~~~---~~tey:-:a! :_.,,-~lo?)4~b:~:",. ~<: ... .--· _ · -·~ . _ .< _".~ ·~~----·;: :.·>~_-.{~'9'~·-_:.· _._ -... _:::' . .' _ ..... ·-:...= .,, -. . . . _,. .·_ '·-~ '.-;·~~~:._ - -i: :-;·,:_, ·. -:·" ..__..--. -~ ,,. __ ,. ·; -· ;_ ~-:.::-~ ~-=·~~·---~~;_ . .:",''..:·;< --,-·.• ....... ·, -..... -... ~ -. . ~ ~ -.. '' ..