HomeMy WebLinkAboutORD 2642· ...
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ORIGINAL
ORDINANCE NO.·~
ORQINANCE. OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING CHAPTER 2.30 (CONTRACTS AND PURCHASING
PROCEDURE -PROPERTY CONTROL) OF THE -PALO ALTO
MUNICIPAL CODE SPRClf'YlNG PURCaASES WHICH MUST BE .
APPROVED BY THE CITY COUNC1L, AUTHORIZING CONTINUING
. C_ONTRACT$ AND COOPERATIVE: PURCHA.ClING'' PROVIDING FOR
DISPOSAL OF SURPLUS PROPERTY AND MAKING OTHER· CHANGES
The Coundl of,_the City of Palo Alto "cioes ORDAIN as follo\is:
~ION ·1. ·seed.on 2.30.020 of the Palo Alt.o Municipal Code is
amende.d to t-Jad:
11 2. JO. 020 . Un.'authorized purc}tases-~~~C:eptions. It shall b_e
unlawful fat any officer or empl_oyeeto purchase or cantfact
-. for supplies· or services .fiJr ·the city 9~her tha11 th]."ough ·the
. d1.rector of purchasing ser-Vkea' excepting purchases made from .
. -petty ca~,h or em~rgency Pti;rchasE!s ·inade in conformance w;t,th
·:. ··control procedures establh:hed ·by the city ril&l:.ager. , Any
purchases; contiacts or obligations to pay made contrary to
the proviei"ons of ··'this chap'ter _sh~ll ba null" and void·."
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§ECTl01'{ .:z. Section 2~30 ~040 of. the Palo Alto Municipal Code is ·
amendi-d , tb read ; · ·
11 2.3cl'io4o Aut}lQtity·i>£'<fr~1i,~se~ •. ··(a) '.: supp~~~s: .
,,:Subj~ct ~.to tl\e ptd;_Pl:'O~edure .iti this. chapter;· t;h~ c:lty l!linager.
· : . is<3.ut1lciriti!a ta .. bintl: the Ci.ty.'by written· contract-···w1:th~ut .
previous ac~:i6rt~'~by the c:(~y ·t:oun'd.l)'.'.(o~ the' p\JrcJ{ase .of· any
·' _supp~V~-~· · (. "· •.. · <., ' · ·-· · · · · · · · ,
(b).. $~r"i~es'r.?. ·Th~· _,·~·1·t; 1 ~~g~r·· :}~.{:-~\! thoriz~~ ( t~_:;; :in.f the
. _city, by_ wt:i.t't8-ri. ~o#traci;~:~:J?vol"{i:ns. an f!Xpe~l~~tef•jlot .
exceeding. five t'b,oµaand 4<:ill•rs · in' any· otie. trWacfion:t c • •
.. e.xc:l~aiv~ 9£ s~-ox· W.e tex:; ·withml'.f !ldvert:ising or preyi'1us
~ctfon by. th&i i!ity c't>\i'.';;jt;lJ. ~-~£0¥'. th~~'Paftiellt;-. 1)£ '..s.e'rliii~s or .·. ·
o_th,,~ vaiuabl~,_C:c;>,~id~rillio1Ul· ~r:·a. eQinbi~a,~~on of ~.c!_rvit;~s. _and ,,
.-.~upJ;'lies"'to -be .. £urtii$bed to tl:le dty'~·:Jn" mnolints ni,lt. axi=e~aing
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t_<,>, -~t;!ase ot 'P~:rch~e. rt!~~'·,pro_p(!~-~Y-:wtt~~e .th~·· l~asti·p.r putch,ae:e·
p;-i~e' 4oes :not exce,ed . f,i ~-t\l_~µs~. do liar~ ·-iri'''oj\E(: 1;i'ansa~ tion.
A w1t.t'M,reP9tt:a£::a:n.~-•uc:.h_ i~aklsa~'tfoli8~-~balJ.:·be·ma.c!e ,q~~tterly ·-
~Y th~ city -~ager t6-d1e·':cliY.:/eoun'hL ' · .. ·
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(d) Subdivision and Demolition Agreements: 'rht.! city manager · ·-
i• further authorized to sign in behalf of the city all contracts·(
_,rith aubdivide-re for the installation of improvements and all
agreements for demolition of buildings made pursuant to this
code.
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(e) Except as provided herein, all purchases shall be approved
by-the city 1114nageT. and city controller, or their respective
assiatmits when delegated in tiitriting.on file' with the city clerk.
The director of purchasing servicP.,s is authorized to approve
putehases' of supplles or services 'for the City manager involving
an expenditure not aceeding one thousand dollars exclusive of
sales·or:use tax."
SEC'l'ION 3. Section 2.30.050 of the Palo Alto MUnicipal Code is·
amended ~o read:
11 2.30.050 . Continui~ contracts; C~pj>erative purchas·es. , _ ..
(a) Continuing contracts: A continuing contract·' is a c:r~ntract
for the purchase of supplies as needed over a period of time up·
.to. three years, or a contract f.OT &ervice9 Or a combination"of
stippl:f:es and· service~!. ,not el(ceeding five thousand dollars in
any one fiscal year, with an'option to continue the same fot up
to thr~e years maxiimJm duration. The city manager is authorized
to enter into su.ch contract9, subject· to. the bid requirements in
this chapter.'
(b) Cooperative .purchases: '(he director of purchasing services
is authorized to participa,te with othe't" public agencies iii pur
chaaj,ng stipp~ie&', ·ser\•ices :t · ~r •a combiuatlon thereof~. inclwJing
contract;ing· ther.efor,, provided_. at least C'ne par.tiCipant therein
substantially follows the bid and award requtrements.in this
chapter~ " · · . . · . · ' · ·.
SECTION 4. s•ction"·2:~0 .o'lo. of th&'-Palo Alto Municipal Code is
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amended t6 ·read :
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"2.30~!170 control Procedures.~ The. t1Pca · qf_)rritten. i!ontracta to.
'be''used for all purchases shall be 'in ~6nfbrmanc6. with.; control
procedures established by the-city a&nager, city conttoller•and
~ity, ,attorney t pro'7i~ed th~!"'· -°'11 contracts for servicee or a
cOlllbinafion of services and supplies ·when .. ~he · tot~l, ·e:ost uceeds
·five tho_U.Sand ·dollaxY, uclusive :of sales or uae -tax, ,•hall be '
.. prepared-or approved by the cit:Y a(~orney. The city attorney
shall approve the'form·of 'al.1 cont-tacts. · ·
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SECTION s. Subsections (a), Cl>) arid (c) ·of Section i.3o:oso of the
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11 2.30.080 · Bid.procedur~.-,·('a)'-' .~~~··Advert'iaf~g'Itaquire<;\; -.Wh•ra·:· ... ·-, · .
tli• .cost" o.f ~servict1s 'or suppli~s ·· t'.ect~iJ."ed by",the ,iffcY: el(C:eet;t• <-the . ·
,. sum of five-thOusaiad_d.ollars~ exci~lve o:t~·:iiafes'o'r'u~• "t'.X~ :th• ,
dire,ctor of" purchaaitl:g-·rierv'ices .)hal)'._call ':for· bids.· by p98'ting ~t .. -..
Civic Center __ 9r by ad~~rtising ~t 1~~·~ (>.nee. _i'rl .. a :~illy: jewspape_r :· ..
of a•n1era1 ·ciJ"cul~tion-~it t~e city :·h'o~ · 1es• tlian\five · ciaye~-prio~ to
the· date set for ·rec•iving-bids-. · ·· , · · ·' · · .· ·" -· ,.
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(b) Bid Bond on Deposit: All bids shall be accompanied by ~i._ther
cash,~ certificate of deposit or certified check or draft,, or'a
cashier's check or draft of or on some responsible bank in the United
States~ in favor~of-and payable at· sight to the city, in an amoUJl:t
not less tha11 five percent of the aggregate aoount of the bid. 'rf
the bidder to whom the contract ii:I awarded shalt'· fo~ fifteen days .
after posting of such. contract, fail or neglect to enter into the
contract and file the required bondti, the c:l,.ty treasurer shall draw
the money due on.such certificate of deposit or check or draft and
pay the· same or any cash depositeo into the treaaur~, and under no
_circumstances shall it be returned to the defaulting J>idder. 1n
lieu of the foregoing, a,ny bid may be accompanied by a surety bond
in said am.mint filtnished by a.surety authorizied to do a s\lrety -:
-business in the state of. California, guaranteeing that said bidder
wlll enter into -the contract and file the required bonds ~ithin said
period. With the approval of th2 city manager,-prospective-bidders
may file annual or continuous surety bonds coveridg all·'Qids to be
made during. the period t;hat the surety borid is :ln effect~
(c) Opening'' of Bids art~ -Awards: All bids shall be sealed, identified
as bids-'on the envelope ahd shall be submitted to the director-of
purchasing services at the place and time specified ,~I} 'the publi.c
notice inviting bids. Bids shall be:opened by the city manager or -
his designated re1rresent-aUve, in public; at-the time and p_lace,
'designated-in the not:~ce _inyg,ing_ b1ds •. Bids received'. after" the -
specified time shall not be ~c;:cepfed and shall be r.etutned fo the . '
-bidder unopened. The co1itraci ~hall':-e let to 'the, !<>West responsible
bidder, as defined herein, either by the city council~ if the payment
is 'for servic'es' ·'o'r a combination of services and supp~ies i~ excess
of fiv£. thousc~ dollars, exclusive of sales or use tax,·or lri all
-other cases b'y'the, city ~nager who shail make a quarterly report
thereof,-.to t}l.e city countil. . The city council or ·tne City manciget, ..
as the·6:~se may be~ may reject any end ~11 bids and w£..ive any infor
maHties or minor_irregularities in the bids.11
sJ::t~rO:t( 6. Sectio1L2.J0.100 rif> .the Palo Alto Municipai,Code is
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amended -to read:
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· ' 112. JO~ 100 -Open. mark.et _purchttliu!~. ·_ E:ic~pt .. ~s 9thetwi~e provid~d by ·
this· chapt'er or when d:ire17ted by :t:he city· irianager,'~·suppli.es··and
services· :ln\tolving cirl"u}lendit4re of city Jµrids. in _the amoun~ of ---. ----. ') -. -. . .---•" -· .... -.
fiye ·thguaiuld· dollars or les$.-E!J:ta.ll Qe ·purchased,-when fe<,{sibi~ ,;jµtd
when ·fn''·t~~:beat ·il!-~er~t<qf· t:tii! ··dty/ iri ti~~-op~n market by-written-_
quotation· or -tel,epht?nf! _$oli6Jtatlo'rl~-·.w-:ithouCposting ··a.t Civic' Center_
or newspap~ic8dvertis~me1ft-: awf.with~~t ?oserving :the procedure pre--·
: scrib~d-tor the -a~"afd at· £~<irma1 bid. puri:hase~~ , - -· ·
. qpeli mat:iiE!t pur~has~s'. when'e...tet possibi~ atld 'ptac'tlc:able, shall:~-·
.. based·.:gn'. At ·1ea~.}· t~r1ae ·~ompet:i..tive_,qu·c>t.a.tions "&:nd ~Miq .be award'ed_
. -by .t~e .'i!ired:o'f. Of. :-ptirehliiiing liier-Vices.::to 'the petson, firm c>t col!~·.
por~U6zr.·stibm'i~t~ila; the t&J~f,Jt _~es?9ns1'bi~--q~oditi~t.:·. _ -J'.~,~~t~,~i~iris
''the' 'l.oli~a·t·:·it~H'~·ll~;~n, the,;·dty~~:~\i-~l.Ap,_ ~o _o~, ·t~i:f h:4~l~r,·~~t1y;e,ti in --·
Section 2.30~09() for dei.ermining the·q.:c,west "tesp()nsible ;bfdde.r used in
·foriiiai"':bid:OPEf~~~~e~_;:~ .. :_-.. -., .-· .. ~:-:"~ .•.. : '·<:--,, -
-_ The dire_c't~i'pf':'p\i't-~h~i~g ~et~'tc~ ~-s4iii keep a' ~ecord of all-op:.!rt
-1JU!rke t' order t( aq4° t}Je'·: quo ~a~ions\ $'µbm:U: te~ ·1u . COlllpe'tl.~iuti ~lat.r~uiu . . '.
·,_such 'rec~Jd()li~l:1 bE!···oMt1,.tC1'0pub~ic: insp~cJion~_duting J.l'1sinc!_s·s l)ouril. -
--·~tecoids 'of;'such :(lpen:·mll.rk.et, ~jfaf1~'8 ·_or 'pu:tcliases may be dispdsed of
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by t~ ditector of purchasing aervice• f clloving two year• from the
date of· the purchase. t•
SECTION 7. Section 2.30.110 cf.the Pal~ Alto·Muriicipal Code is
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amended to read:
11 2. 30 .110 ln&pection and testitl.l· · The using depattment shal.l,·
inspect supplies delivered and services performed to detel1do:1i
their .conf orcility with. the specif icationa applicable thereto \>r set
forth 'tn the contract 8nd shall report any deficiencies. to the
direetor of purchasing services. The city may require· chemical
and physical tests of supply samples submitted with bids ahd
sani.ples of su~'ply deliveries whic;h are necessary to determine their quality and conformance with spec1fications.11
· SEcTION . 8. SEctfon ·2. 30. 120 6f the Palo· Afto Municipal Code is
amended to re&!~
itz~J0.120 Contract splitting.prohibit~. It is unlawful to
split or separato into smaller portioru:., work orders, projects,
pur(:h.&B~s' . contracte or any public wor:k proJ ect for the purpose
of· evadin_g the provisions;: of thi:-; chapter •11 ,
·SECTION 9. Section 2.30.130 of. the Palo Alto Muni(:ipal Code is
·. amended to read:
"2.30.130. Surplus supJ>li~s a.nd'equiPlllent; ~isposal or ,
destr~ction. " (a) . cAutho:rity of dir•cto~ of putchaa~ng services:
All. llsirig }iepartments shall tubmi,~ t.o the ~irect~r of purchasing .· services~:, at such times and in. auCh form .¢s he sliku prescdbe ~· . . '. ;>
reports: ah'1Win& . all, supplies whi<:h are no. lo~ger used or whiclt ' . ' /}
h&V:i! .l>ec6~ obsolete or wo'rn 'out.' The direc~or' of PUf,cliaSing ., / .· ,
aervicies shall hav•. authority:to .tell !Ul 'sup~lies whf9,h cannot <:: :' . ~ ',;.
pe·· uaed· by· any ,i.lep~rli•nt ot WhlCh' ·.have b~come :~u1tab'Ie f¢r'' '
. city ~e, ,,bi' f~g¢tia~_ed _sales j through ttle;_11c!le~:~~u5e ·of· seii~~a
··bids,. by ;~~blic · auct'ion, -or. by· exchange· 'or.··crade·-in· for ,new
supplie.s ,and equipment. ..-··
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(b): Authority of City Manager: · . The '.·:~it)-~futag_er may. auttioriz'e
tha ·ab~onment;' cieac1:~c~,l.oir of dopa~ion to· puplii; bOdi~s; clµir~tabl~~
"·civic ot nan~ptofit ,~r.gmizatiariS,:·_of. cJtY' ptClpetty wh'i'ch hu:j1;C> _ ·
cOmme.r~ial value or of' WltfcJ:i ~t:ie '.eatim&ted ~c~s.t 'Qf C()nfi.nµ~d_ c~re·~: . ·. ::~~!~L·;:~;t::;;;.i::.t2.~;~:;~~~!d4e:;•:::~1t::::=~~:i::~da.
signed b3·: the: cq~troller :· ~ ·' c,iiti!lc~or of; putchasitig •erv~ces. 0
SEcTI~N 10·~ ·$~ctton·. 2~·~of140 of t~e· ~alo Alto MUm.~ip_~i··ctdeis
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MieMu·:to r•Sd:~· ·'·~' ,:,"! ,
'. 0 2.3<)·~,{49·.·,:::p;~Chuina ~ ....... 'J:ll~; 4f~;~tci~ .. ~·~:~~~·as~~i ,JietYiC:es
'.shall'. prt\!par4f:f.::·iKi~cbaaliii'' ..muu wt~ wi!l'c~eaily ~~fine anci ·
· 4es,C~it••.~lie. ·~: lald'~r~aet(~·#f t~11·.~p~~t. ''the purahaal~s ·:.· ·
-lunU&l shall ~ouciibe· 8Dd a.,iai~_ tu ·c!~taii'"th.e, ptbt:eetureao:tti'at
. ~~·· u!inl' 4•P'~~,'1'.)i~~ :1'J~t ::fo.~i~: ~11,:'' tne . ph1~\at81D8-nt ot' s4\>Plie~ . .m ••t:nC::u~ ~,·~=i···1n«:l:\id",~ -~ ·ot~r.·t111naa{ control ·
procedU:ree'.~t~l,tab'"41.nid,r.':•ut~o'tit1';of thi8 ··¢hapter.'~.· ·
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SECTION 11. Section 2.30.180 of the Palo Alto Municipal Code is
amended to read :
11 2.30.180 Abandoned VC!hicles. Abandoned vehicles on public
or private property _shall be disposed of as provide~ in this
code .or in the vehicle code of the state of California."
SECTION 12. This ordinance shall become effective upon the
expiration of thirty days from its passage.
INTRODUCED: December 13, -1971
PASSED: . January 3, 1972
AYES: Beahrs, Comstock, Henderson, Norton, Rosenbaum, Seman
·,-.
NOES: Pearson
•·<ABSENT: Berwald, Clark
'I A'ITEST r
! '.r _I r. t\fPROVED:
. ..ct:,,._ . 9. ~
Ci ~Y Clerk ~ -_, / __ . , _ Mayor
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APPROVED:
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APPROVED:
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