HomeMy WebLinkAboutORD 2557-. • ORIGINAL-
ORDINANCE NO. Z557
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE BUDGET FOR 'rHE FISCAL YEAR ')969-1970 TO
-~· MAKE AN ADDITIONAL APPROPRIATION FOY{ THE MITCHELL
PARK COMMUNITY CENTER BUILDING,. PROJECT NO •. 66-15.A
WHEREAS, pursuant to the provisions of· Section 12 of Article
11! of the Charter of the City of Palo Alto, the Council adopted,
on June 23, 1969 a budget for 'the fiscal year 1969-1970; and
WHEREAS, the Council wishes to make an additional appropriation
in excess of the sums appropriated in said budget for the City's
contribution to Project No •. 66-lSA, Mitchell ·park Community Center
Building.
NOW, THEREFORE, the Council of the City of Palo Alto does
ORDAIN as follows:
SECTION 1. The appropriation in the Capital Improvement Fund
for the Mitchell Park Community Ce1~te-r Building is increased from
Three hundred fifty~five thousand dollars ($355,000) to Three hun.,.,
d.ted seventy thous.;~nd one hundred dollars ($370, 100) and the unap)::>ro-
priated balance of the Capi t·al Improvement Fund is correspondingly
decreased.
SECTION 2. This ordinance shall''becomeeffective immediately
as pr6vided in Section 12 o~ Article III of the Chart~r and Sec£i6n
2. 04 ,, 375 of the Palo Alto r.iunicipal Code.
INTRODUCED:
PASSED:
April ZO, 1970
-May 4, 197 O_ -
AYES:
NOES:
Arnold, Beahrs, Berwald, Clark; Comstock, Dias, Galla7her,
Norf;on, Pearson, Spaeth, Wheatley
None
~ Mayor
APPROVED_:
_. ·Apt'ROVED-: _ C X~u~~--..<..-.,..__-c._f;z__,,__· ;y~_-
"ci:tyJifmager _ /
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April 13, 1970
HONORABLE CITY COUNCJL
Palo Alto, California
•
Presentation of the Consolidated Prelin:iinary ~.1!!:!zet_!ol' the Fisc.al YE'ar 1970-7)
Members of,tiw Council:
One of the major responsibilities of the City Manager is to prer>are and submit an
annu.al budget. to the City Council. This responsibility is a inost important one be
cause the budget represents a synthesis of community needs. It is a compilation
of expressed Council poi:icies presented in the fornl of programs and activities •.
Finally, the budget is imporiant because it focuses on the financial resourct:s which
are required to operate the City and relates prograrns and acthrities to these finan
cia 1 resources.
The budget letter is intended to provide a gcne·tal overvie\V of the City 1 s financial
and public service progr<i.ms for the !is cal year 19'70-71. tvfajor objectives, pro
grams a·n<l subject areas r'cquiring Coundl aild staff attent1on are highlighted
throughout the l;lu<lget document. The Capital Improvem.eiit Budget for 1970 -?l is
also presented. for your consideration. A inore detailed document; covering the
five year period 1970-71 to 1974-75, was-·forv-.. ~arded to the Council in February.
r:11a]or _Polley Issues
What are the City Council's priorities of attention· fbr l 970-71? To what programs,
· servit:es· and proje.cts, whether local or regional, should the City's personnel and
financial resources be committed?
These are the basic issues. They are irnporfa1':l.t as it is inct-easingly evident that
the City of Palo Alto. ~a·nndt, wl.th· existing reso\).rces, take or rnaintain an· effective,
position of leadersh~p in the ·many ang diverse afeas o{ local concern. 'J:his budget
focuses attention on many,· or these Issues and ·corfrrnands responsible rledsions ·of
fiscal importance to'thc ·coi:nn1unity.
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Th<' maji.>r policy, greatly simplified, to which the City Council nnwt addn!ss itself
in 1970-71 relates to th1! ability of the City to Hustair~ or !ncreasc lcKai service! ob
jcctiveB ·whil<' activ~1~.r ua1•tfripating in c:->sential regional or subregional prog:rarns.
Cotnpc-t ition for a :.ra i !able dollars to improve police protection, expand nature and
arts programs and to n1aintain ~xtensivc parks and public buildings is con<fiderablc.
Add to these needs those which relate to our cnviromncnt anc! the unifonn tnandate
to improve it or at least prcserv.c it fro!n further de;:terioration. Wastewater dis-
cha rgc standards :i.vill be r·aiscd, open space a ·~qui sit ion prograrns wi 11 be accelerated,
policies and plan~ for transportation and housing programs will crystaii~e and ::e-'
qui rt' in1plcmenta ti on. Thcs e arc, complex is sues with expcnsi ve µrice tags. Duririg
the year Rtaff rcp<.>rts \Vill be J:'.l;cpared to oulline the:: costs·, the: benefits and the corol
lary conunit1nent _of resources which may be requited.
Foi· the past several years the staff has identified new operational commitnicnls
bc:ing assunwd by the City govermncnt as a result of an an1bitious capital in1prove
rnent program. Nol only has this trend been established, bat a.lso it will expand in
_the future with completion of new faci!ities. At the same tin1c inflation expressed
by higher costs, espcc.ially for personnel services, co1npounds the revenue problem
as revenue sources have been ~ncreasing at a decreasing rate. Only because of new
revenue sources such as the cigarette tax, high interest incorne and a very prosperous
utility systelY1 has revenue been able to keep pace with expenditures.
For the ffrst tinrn in many years the City is faced with a substantial revenue
expenditure gap. Changes in the City 1 s financial program wi l1 be necessary if the
City, is lo sustain current service !cvels and to initiate the new programs proposed
in fhe budget. More specifically, the fi~antial program recommended in this bud
get ~'lroposcs a six cent property tax increase, adoption of the oft-discussed transient
occupancy tax a11d a si:;.eable reduction in the allocation of sales tax revenue to the
Capital Jmprovenwnt Fund.
Du_ring the budget review process the Council wi11 have an opportunity to critically
exan:i.1ne proposed publi~ service progra~s in detail. These programs should 'be
v)e-.ved i.n light of the comniunity•'s objectives and priority needs and the City's
ahility to sustain them currently and in the future.
_The.consolidated prclimiQ.aqr-budget for 1970-7l proposes expenditures totalling
$24·; 408, 175 on a cash flow bas] s. Aciding inter fund transactions in 'the ·amount of
$3,J78;619 the gross total budget is$27,786',794. Compare.cl to last year 1 s budget,
the net total budget for 1970-71 has increased approximately $1. 3 million.
Net_ Genera! Fund expenditures have increased from $8, 670, 270 to $9, 617, 561 ~ er
IO. 9 percent. In tern1.s of function, the following General Fund departni.en~s and
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di vis inns ha vc c:xpe rienc ('d the g r'~atcst inc rbascs: Police: $237, 024 Up L3. 7 per
cent; nuilding Maintenance: $115,882 up 24.') per':l~nt; ·Fin•: $1S8 .. 341ui>10.7
pcr(·cnt; City Treasurer: $174,5~12 up 56.') 1\crccnt; Arts: $6?.,0l3 up 35.6.~)Cr·:
cent.
As jn past years. !>il1ari~s account for the µ:rr.atcst dollar increase ·~n the Gcnexal
Fund. The Capital !tnprovcrncnt and Gas Tax Funds indicate ov~rall decreases in
total dollars C"om1nittcd in comparison to previous years; expcnditu1·cs. ·.A total of
$,1,183,900 will be added in 1970~71 to existing appropriat1ons of $4,064;970 in the
Capital Jrnprovcnwnt Fund,
The Water FumJ bu.<lget has ·expel"icn{·cd a 5. 4 percent decrease and the Gas Fund
budget reflects a 5. 8 percent increase •. The Se\ver Fund budget has increaaed con
siderably, reflecting requirements of the regio~a! \\•astewafor treatment facility.
The Electric Fund budget has dee rcased approxin~a tdy three per cent. lndividua l
di vision, dcpa rtrncnt and fund budgets provide progran'l. inforrnat.ion in greater dc -
tail.
The 1970-71 budget proposes the continuation of Palo A1to 1 s high scrvfre levels
established by the City Council in past years .. It fu:rther recommends formal es -
tablishrncnt of new programs and lcve ls of aer•Ji~~es for v:hich genera 1 Council
policy· di rcction was provided(lur ing l969-70. Other progra?rl. improvements are
suggested as a rcsutt of the sta.~f' s aria lys is of cmnmunity needs.
A nurnbcr of new progt·ar:ns proposed for 19 7 0-71 re late directly to the operation
and maintenance of n:ew facilities. They inclu<h~: ·
l. Developmeul and~operalion of the old City Hall as a Community
Cultur;i 1 · Cef!t€! r;
2.
3.
4·.
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Improvement.of-libi.~a,:r-y service in the Downtown area;
Estabiishment of teen programs a.t' the· Mitchell .Park Commu'nity
Centq·r, Lucie Stern c.omtnunity Center and College Terrace
facility';
· Tnstituflon of a higher level of building maintenance ·at various
comm~_mity services facilities;
I··;
5 .. Improve'1nen(of the traffic signal niaintenance prograrn; and
6; Ope1'ation of the Civic Center and its <lir~ct effect on many
services.
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Other new progra1ns ha v~; been proposed to tncct growing comn1unity need::; and arc
responsive to expressed Coun<:il and cmnmunity intcrt:>st. For example, the con
c<~rn c:-chibiled for the quality of Palo Alto's cnviromnent has resulted in a recom
nicndat ion for an in1proved building inspection program and for ma hzation of an en
d ronrnental control unit in th,2 Public Works Department.
Law enforcement requirements continue to demand a high priority of attention ff
cffechve progran1s are to counteract the ah\rn1ing crim.c rate increase .. Three
additional j)ersonncl and funds to implement the educational improveinent program
arc proposed in the Police Department budget. Changes made by the new parking
monitor program v:ill release additional officers for beat assignrnents.
Because planning and construction of capital in1provemelits wi I1 con ti nae at a
rapid pace. new expenditures for additional staff jn the Public Works Department• s
E1igineering Division will be required to maintain the level of effective effort.
The 1970-71 budget envisions further implementation of the Booz, Allen and Hamilton
study. This yec.r · establishrnent o[ the Director of Community Relation:; position is
proposed. Further study 1 s planned during the year on reorganization of the utilities 1
deparhnents.
Service dem.ands in such areas as law enfo:rc:etnertt. conununity services, planning.
and utilities. when fulfilled, gen·era.te their own requirements fer additional funds.
In this regard funds will be required in the Department of Administration bttdget
for increased support services particularly in Personnel, C~mmunications and
Building and Equipi"nerit Main.tenance.
Personnel Progiam
The City's _cortlp1eri1.ent of full-time regular employees will increase from 718 to
734 in l 970-71.
A total of 18 n&w positions are requested to fulfill the program commitments out
lined in this b~dget. Transfer of the Utility Custon-ier Service function to the
Treasurer 1 s Office wiU permit the deletion of twC. positions fro'm the Water-Gas
Sewer Department budgP;t.
The additions and deletions are as follows:
Unit f\ddition
f:ommunity Relations I Director of Commlmity Relati<ms
. Controller l Fiscal Control Clerk II '.
. Planning & Community Development
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Administrative Services
Building i\1aintenancc 3 Bullding Servicernen
Con1n1unications Coinrnuni<.'ator II
Personnel 1 Personnel Services Aide
Public Works
Building Inspt:!dion I BuUding Jnspector
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E:ng:lneed.ng I Associate Engineer
1 Assistant Property Agent
En vi ronrnenta l Control 1 Office Clerk ll
Police 1 Pollce Sergeant
1 Policewo1nan
I Secretary I
Arts 1 Program Specialist
Libra r:Y 1 .Librarian 1
1 Electrical Worker III
Totai Additions 18
Deletions
Water -das-Sewer 2 Utility Servicemen II
Total Deletions 2
NET TOTAL 16
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A number of !'eclassifications are also propo~ed and are more precisely identified
in the budg·et comnientary.
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As the Co~nCi l knows negotiations a re currently being held behvecn nn 11age1ncnt
and the Palo Alto Mu.nicipa I E111p1oyces 1 As soc \at! on. Since agreenu~ilt has not
yet been reached.· n(~W sc; Jary and fringe bcncf1 ;~ xecorntnendatl.ons ha vc not. been
included in this budget. With th~ Knowledge, hi)wcvcr, that S()llle sa 1ary !nc~·easc
will be in order, c~ach departmental salary account contains a Hvc pc!·ccnt con··
tingency. Salary ihcrcascs beyond five pcrcc·~t a!Hl any subst;intial improvcnient
in thr. City's fringe benefit progran1 will require the transfer of additional funds
frmn the General Fune! Contjngcnt Account or, ::i.nothcr source. A one pc rccni
salary increase appro::.:i mates $80, 000.
FinanciaJ Program
As stated earlier, the pubHc service program.s proposed for 1970-71 wili require
changes in the City'::; existing financial program. At the same titnc the City will
be faced with water, gas and perhaps refuse utility rate increases in 1970-?l. The
threat and potential irnpact of a state i.rn.posed excise tax on electric revenues pro
vides additional cone er n.
The property tax rate increase fron1. 74 cents per hundred dol1ars of assessed ''
valuaHm1 to 80 cents is based on an estin1.atcd increase in assessed valuation fro1n
$264, 220, 960 to $289, 074, 218, or six percent. H the assessed valuation reaches
the $280 million mark, the six cent tax increase itself will yield $132 ,000. Com
pared to other California con1munitics the 80 ('cnt tax rate is extrc111ely inodest_.
Sales tax revenues arc expected to in .. -:reasc approxi1nat£'ly 5 .1 percent in 1970-71.
Traditionally, 50 percent of sales tax has been transferred to the Capital bnprove -
rnent Fund. This yca:r it ·is proposed to transfer only 36. 6 percent wlth the difference
being allocated to support General Fund operations. This reduction in revenue to
the Capital Improvement Fund will not jeopardize any currently planned capital
project; however, it will n1ean fewer dollars being available for future capital pro
jects.
Minor changes in other Generai Fund revenue sources such as cigarette tax, inotor
vehicie in lieu tax, coul'tfines and departrnental revenues wjli have little effect
upon the total revenue picture. b1creased. attention is being given to special ser
vice charges and fees to insure that ·they a~foquately c.over the cost of the service.
Interest income ($720, 000 projected for l'J?0:-71) will continue to provide a sub
stantial ,share of General Fund revenue.
The third revenue proposal in the budget -adoption of a five percent transient
occupancy tax -has been recommended for several_yeat·s. This tax will yield
$55, 000 in l970-n and approximately $ll0. 000 thereafter. Proceeds from this
tax should be commi tte<l for General Fund purposei:>.
Modest increases arc expected in utility revenues, No prov1s10ns have b'een made
for anticipated water and gas rate increases. A rate increase is also possible in
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the refuse utility. Electric utility ,in.~orne ie vuln~rable on two counts: A possible
cconon1ic downswing and the pl'oposed AB ':)08 relating to an exci sc tax on public
electric ·utilities. Utilities i11 lieu taxes and net income provide one-third of General
Fun~l revenues.
For the as sistancc of the dcpa rbnent and di vision n1anagers -.vho contributed to the
preparation of this budget, 1 am most apiJreciativc. The valuable contributions of
1nen1bcrs of my inunediate staff, who hr.ve organized and developed tht! data and
na1·rative for the various departmentar programs, cannot be overstated.
This office welcmncs the opportunity to review with members of the Council the
budget programs pla1~ncd for implementation during 1970-71.
Respectfully subrr~iltcd,
~~%~l~A~7~
City Manager
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I ' .OPERATING PUDGE'T
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Pub I i c Safety
Fi re. . . . .
Police .. -.
Animal Shelter.
Com~unlty Services
Summary .
Di rector.
Library .
Recreation.
Arts ....
Nature and Science.
Non-Departmental Expenditures.
Capita! Improvement and Gas Tax Funds
Capital Improvement Fund
Gas Tax Funds.
Regional Water Quality Control Project
Utilities Funds
Utilities Funds.
Wa ter-Gas-Se,..te r De par trnen t
Water.
Gas
Seh•er. .
Electric
Refuse . .....
Debt Service Requirements.
. TABLE OF CONTENTS
.
55-57
58-60
61
62
63
64-66
67-69
70-72
73"-75
76-77
78-80
81-82
83
84
85-97
85-88
89-92
93-96
98-104
H'15-i 07
108-\09
~---------------------------------------------------1970-71
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GENERAL CONSIDERATIONS
The budget of the City of Palo Alto 1s a one-year plan for financing the oper
ations and services of Lhe City. It is a legal docwftent, the essential form of
VJhich is provided for in the Cit·1 Charter Y1hich stat.es in part that;
o It shall be the duty of the Council, upon recommendation of the City Manager,
to consider, and after a p1Jblic hearing, adopt a budget for each fiscal
year ....
o This budget shall include the estimaf~d receipts and expenditures of all
public funds, except those 0hlch_are trust funds ....
o A 11 expenditures made on beha If of the City.,. muc; t be made in ac:.ordance
0ith the authorization contained in the appropriation ordinance ....
o The form in vihich this budget is adopted shat l deti:!rmine the method to be
followed in all accounting ....
o On or befori September first in each year, the Council shall levy such tax
as may be neces5ary to raise revenue for the maintenance and operation of
the City and the several departments during the fiscal year ....
It is characteristic of governmental accounting that the various activities of
a city are financed from a number·of se~~rate funds. This results from
restriciions imp6sed on the use of publi~ monies by St~te and local !aws which
in e~sence provide tliat money r~ised for cne purpose cannot be used for another.
The City 1 s budget is formul~ted in terms of legally authorized expenditures of
available or anticipated fevenues accounted for· within the established.funds.
Appropriations within each ftind are segregated into departments or activltie~
and within each department they are further restrjctcd to objett contrbls such
as salaries, supplies~ equipment, etc.
The General Fund is the parent and-primary fund of.the City, and the one in
which the fl~ances of the major governmental functions ~re accounted ·for~
Othe( funds contained in the budget are: Capital im~rovemeht f~nd, Utilities
Fund, Gas T~x fund and Debt Retl(ernent Funds.
Once adopted, the budget serves ·as a basis for t~va 1 ua ting the continuity of -
p rog rains and act iv i ti es as we 11. as a continual rneasu re of or·gaiJ ! za t j ona l .. _
efficiency. It :also provides a means of co!itrol ling operations to effectuate
the goals of the City. Sufficient provisions are availeble'., such as use of
the Contingent Fund and other transfers, to provide flexibliity in day-to:-day
operations and to meet unforeseen circunistances.
...._ ____________________________________________________ 1970-71
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Bi\CKGRouNo R£LAT HiG 1'0 suoG·n CONTENT AND FORM1\T
Traditional 1 y, 1 oca I government budge ts have been used primarily as a .corH ro 1
rnechanis1h to insure that spending was held within the limits of authorized
appropriation.
Within recent years and without abandoning t~e control aspect of budgeting,
goyernmental agencies have tended to make tht:' budget serve as an annual state
ment of goals and objectives, program implementation steps and organization
structure necessary to accomplish goals and objectives. The budget, then,
expresses these in both narrative and fi'nancial terms. Use f)f the program
approach enables the staff and Council to assi9n full costs to particular
_programs. When the cost of a particular program is ascertained, administrators
and legislators are more. fully equipped to approve, reduce, modify, expand or
e Ii mi na te a p.:i rt i cul ar program based on community needs, City resources and
desired program priorities.
In connection \.rith the program/activity approach, 'the staff has (l) developed
program statements, .and (2) instituted more sophisticated cost accounting
techniques. ·A description of these actions is provided be.low.
PROGRAM STATEMENTS
A program statement includes {l) a definition of departmental objectives; (2) a
description of the ~vera! I needs which give rise to program objectives; (3) an
identific~~ion of short term and longer range program development steps which
departments plan to take in the future; and (4) a description of current, major
programs being undertaken.
Program Objectives are the ends toward Hhich departmental efforts are directed.
In essence, tl1ey are definitions of the rlep;:irtment's basic missions-. In de
fining program objectives, department hea'd·s have utilized their knowledge of
the City's overall nbject:ives, community needs in their functional areas, the
role and responsibilities of their tespe~tive departments.and the legal frame
work within which thelr departments operate.
Program be:!._elopment Ste~ are the means bywhich objectives (or e11ds) are acc1:1m
plished. These steps relate to specific.activities which w!IJ be undertaken·-.r.o
folfill established objectives. They might include expansio!1 or refinement of
exi!'t_ing programs, establishment of ne\'J programs or termination of current
programs.
Program Structure is a description of the major programs of each department
which contribute to the achieven~nt of program'obj~ctives.
The development of departmental ·program statements has assisted the organization
by providing a framework for determining operating and-capital improvement
requirt!ments. To aid the City Counci J in analyzing .the budget, the ,9bjectives
of various departments and divisions have been included: lo the narrative portion
of the budget. References ·are alSo made irt the narrative to departrnt!ntal program
development steps. ·
...... -----------1970~11----------------------~-------------------------"'
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BACKGROUND RELl\°TING TO BUDGET CONTENT 1\NO fDRMAT.
PROGRAM/ACTIVITY ACCOUNTING
In order to provide an added dimension to the financial and program aspects of
the b'udget, departmental "activity 11 budgets are again presented in addition to
the traditional object budget<;. The 0 act.ivity 11 budgets reflect the same total
expendltLJres and revenues as the object budgets but relate these figures to
the efforts or activities undertaken to achieve desired municipal objectives.
The titles of the activities in each department are descriptive and self-explana'.'.'..
tory. Funds allocated among activities are provided on an estimated-basis.
In order to arrive at more complete and accurate costs for each program/activity,
it is necessary to inslude, in addition to salaries, materials, services, etc.,
many expenses v1hich in the past ~-Jere regarded <1nd recorded as "non .. departrriental"
expenditures. Examples are the City's contribution to employees' retirement,
health p1ans and the salEs tax paid on purchases. These co5ts are recorded as
City Department Services. While the cost of these are recorded as an expendi
ture in the using department or division; correspondingly, these costs are
earmarked as revenue to the supplying unit under the designation expenditures
transferred. These transactions do not directly affect the cash budg~t.
Other se1·~ice expenses which have not previously been allocated to the organi
zations er activities.actually ''using" them are telephone costs, janitcrial
and maintenance expeh~~s. communicatlons {including radio and teletype),
printing, reproduction and like expenses. Additionally, much general adminls
trat.ive expense was unallocated to using operating departments. The costs of
Jegal and accounting services, for example, were r~flected only in the budgets
of the City Attorney and the City Controller.' The same was true for the costs
of services performed for operating depaf'tnie'nt s by service and supervisory
units such as the Personnel and Purchaslnq Divislons, the Director of·Adminis
trati0e· Services, and the City Manager's 6ffice.
More sophisticated cost accounting systems on the order of those used for th~
City 1 s uti Ii ties departments plus expanded electronic data pror~essing have
made it possible to reflect these overhead admlni~trative ~?st~ not only .
organizationally in the operating departments but in the individual accounts
of each unit. For these reasons, this budget diffors in t\10.major a5pects
fr6m previous object budgets. First, the activity budget accounts pre~iously
referred to are shown for all departments. Second, the allocuticn of much
service, administrative and overhead costs to the using departments has
caused many large separate accounts .·to disappear entirely and apparently to
"increase 11 departmental budget totals and especially the City Department
Services account for each. The total costs of tJdministration and 1 Ike services
were not increased because of these improved reporting techniques; rather the
actuat tosts are simply refle~ted in the org~nization or activity u~ing them.
As more experience is gained ... Ji th act iv l ty accounting arid program budgeting,
the systems wi I J be perfected ..
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.._ ______________________________ ....., ...... ________________ 1970-71 ____________ _,
SUMMARY or (\LL FUNOS
Salaries
Materials/Supplies
Outside Services .
Other Expense
Uti' lties Purchases
Bond Retirement
Equipment
Capital Projects
Reserves Increase
Contingencies
Combined
_ _f~_nd:;_
General
Fund
$ 8,785,366 $7,309,293
1 .719,255 602,998
l ,888,319 612.946
1,5911,861 !,381,203
6,167,615
1,221,\}1
$
Cap i ta I
Funds
Utilith:~s
Funds
$ l • i+ 7 6 ' 0 73
1 • 116. 25 l
! ,275,373
213' 658
6,167,6~~
869,012
322,71'-J 1,0?.6,859
1'345 '679
36, 333
300,000 300,000
l,345,679
36,333
City Department Services 3,378,619 1 ,939.378 126,921 1,3i2,320
Expenditure~ Trans f e rrcd _(3. 378, 61 9) (~. 85 0, 9711) (527. 61lS)
Financino
Property Tax
Sales Tax
A
~ Gas Tax
u
A Other Taxes/Fines
L
·'a Interest Earnings
u
·D Parking Ri:'venue
G
E Departmental Reverue
T
Uti1ities Rev~nue
Other Revenue
Reserves Decrease
Tota I 1970""71
Tot~l 1969-70
$24,408, l 75 $9,617 ,561 $1 ,l.72,600 $12,"965 ,855
$ 2,205,645 S2,109,673 $ $
859, 289 .
.341,100
2,350,000 1,490,711
49J,SOO 152,400
1,005,650 1,005,650
720;000
138,386
680,043
72:0,000
88,386
680,043
p_., 31 0, 0 I 0 3 j 197, 5 88
760,807 40,000
_J_J44. 134
$ 24. 408. 1 75
$ 2 3 , 1 0 1 , 44 7
133,110
$9,6\ 7 ,561
$8,6]0;2]0
11,112,422
514,620
1.338,813
$L-J1.]2,600 $12,965 ,855
$1,918,450 $12,14i,685
$
Bond
Funds
352, 159
$352,159
50,000
206, 187
$352·,159
$365 ,042
L.... ·1910-11---------------------------------,,_,_...._ ____________ --__ ,,,
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YEAR
0
1961 ;..62 ..
'.1962-'63
1963 ... 64
;:3~-~!f,:·~i·.i.
.-f,~-~f
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CITY OF PALO ALTO ASSESSED VALUATION
MILLIONS OF DOLLARS
25 50 75 t25 . 150
ESTIMATED 1970 -11*.
PUBLIC UTILITIES
UN_SECURED ROLL
SECURED ROLL
$ 13, 163,488
59,655,809
207 ,2!S4,921
$ 2eo,014,2.1 e
175 200 225
*Rounde~ to the ~eorest ·thous~nd __ ~ot~ars.
-. Asse.ssment function perform~d by Santa Clora County.
250 275 300
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COMBINED TAX RATE*
RATE
BREAKDOWN_
. ··spe¢1At . · --$
: OISTRicts· .·. ; .26
: .. CtTV'-~'OF .. -_ -.-..• 74 U f>AL() .AltO · ·
>COUNTY Of '. SA_NiA CL:AR~ 2..06 -
,~;_scft_®l:> -
:;·Pt$T~JP1 :;.
_:C$)¥:P~~if(" -10.2e '
DOLLARS Q
0 1 2
CITY OF PALO ALTO'S**
TAX RATE HISTORY
FISCAL
YEAR
RATE
f'.f t~!~¥~?~~.~::tffY 1~o5:r ,:
~~~f~fai;~11~~~);$qx,:~ ...
DOLLARS
3 4
TAX COMPARISON
5 6 7 6 9 10 11 12
·~ -. .
*NOTE: Based on 1969-70 rotes per ~00 dollars of
assessed valuation in the county tax code
oreo 6-014.
1.3 1.4 15 1.6
· *llcr.iorE: Per 100 dollars assessed valuation.
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I ASSESSED VALUES OF PROPERTY ANO lf"\X RATE
I_ Equa 1 i led E 5 t ima ted Increase Percent
1969-JQ__ 1970-Ji (Cec~se) of TotC1 l ----· -
I. ASSESSED V/1LUES
Secured Property
I ; \·-
L-::'<nd $ 89' 0 3 3 ' 65 0 $ 91,J' 375 I 669 $ 5,342,019 33.Tl
...
lmpr·ovement s 131,500,930 139,390,986 7,890,056 49.8
I Per son<! J Pi-oper ty _2_.i..QJ~_?O 0 5.315,688 300,888 _1_.~
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Totai 225 ,549, 380 239,082,343 13,532,963 85.4
Less Exempt ioris 29,263,570 ~19,384 1,755,814 11.1
I Tota 1 Secured l 96 1 2 85 I 81 0 208,062,959 11'777' 149 74.3
Unsecured Property (1 ) 54. 950' 370 58,247,392 3,297.022 20.8
I Pub 1 i c U t i 1 i t i es (2) 12,984,zBo 1 3 ! 763 ,867 779,087 I+' 9
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TOTAL ASSESSED VALUES $264,220,960 $280,074,218 $1 5 • 85 3 • 25 8 100.oz
I FUNIJS REQUIRED
Genen:i l Fund s l '85 7. 244 $ 2,109,673 $ 252,429 95. 6';{.
. I Genera I Ob 1 ~ga ti on Bonds 97, 991 95.972 . {Zz01"9) -~
Total $ 1 , 955 '235 $ 2' 205 ~645 t. 250 ,410 1 oo.m; · · v
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··TAX LEVY AND RATE N
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Unsecured Rol 1 (1) $ 406,633 s 431 ,031 $ 24' 398 u
!{ate (1969-70) (. 7400¢) (. 7400¢) A
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Secured Ro 1 I l,548~602 1,774,614 226,012 B Rate l .1lfOO~l {. 8000~} u
-.-. D
$ 1,955,235 $ 2,20'.;i,645 $ 250,410 · · 1 oo .;m~ G
I E
T
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i-·c, 1 1 ( 1 ) State law requires un.secured to be bi l Jed at the 1969-70 rate (74().
I (2) Assess~d by State Board of Equalization.
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SUMr-tn,f(y OF GENERAL FUND REVENUES I
Budget Proposed Increase Percent
i 969-79. 1970-71 . (Decrease) of Tota 1 I .__ __
''
~rty Taxe.§_ $ 1 ' 85 7 ' 2 41., $2, 109,673 $252,429 21 ; 'flv
.Sa 1es I Taxes
Total Co 1 1 ec t ions 2,232,500 2,350,000 1 J 7 ,500 24,4 I Less Transfer to Capital
Improvement Fund (1 ,Ol•0.680) (859. 289) 18\,391 (8. 9)
Bal a nee for General Fu11d 1 • 1 91 • 820 1,490,711 298 J 891 15.5
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Other Taxes
Gase tine Tax 141,300 '52' 400 11 • 1 00 l.6 I Motor Vehicle License fees 386,132 395 ,500 9,368 4.1'
Alcobol ic Beverage Fees 23,200 30,900 7,700 .3
Cigarette Tax 305 '850 291 ,550 (14 J 300) 3.0 I Property Transfer Tax 21+,850 26,-200 i, 350 . 3
Transiient Occupancy Tax -·0-55,000 55.000 .6
Court Fines 191 • 25 0 206,500 15 '25 0 2. 1 I
Interest ·lnc.ome 708,000 720,000. 12,000 7.5 I
.Q_epartmentai Revenues 614,278 680,043 65 '765 7. 1 I
P.at·k i 'la. Reve~ 118,628 138,386 19, 758 . 1.4 I Less Bond Retirement (50,000) (50,000) (.5) '
Ba lance for General Fund ·. 68,628 es.3a6 19, 758 .9
A I N M i s ce 1 lane OU s Revenue 39.561 40,000 4.39 .4 N u ,I A
L "transfers from Ufilities Funds
B Water 758~680 ·. 722,468 (36,212) 7,5
u Gas 184,032 '250,586 66,554 2.6 I 0 E1ectric 2;099,092 2,218,234 119,142 23. 1
G Re fuse 20,0$0 6,300 (13;750) • 1 E
T I Reserve for. t9u i pmen~
~placement _i&.i1.Q1 133 ,.11.Q ~&07 1.4 _I
'$9t 61 7 ,'5.61 Total $8,670,270 $94'7' 291 100. O'Yo
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1910-71 I 6
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I , SUMl,11\R y·-'oF GE'JE R/1 L FUflfi EXPEND l TURFS
Oep.::i't" trnent Budget Pr·oro'Se~! I ncrl'il~e Per cc 11 l
I Oivlslon 1969-70 1:}70-7_!_ (fJccre;ise) _ Change
/\d'n in is tr at ion and Gent>ru 1
'---'--l)l;,572 city Manager s 1 21,553 " $ 13'019 10. Tl ..
I Cily Cierk 5tl,688 76, 695 2/.,007 !+O. 2
city i\ t t orney 139,992 l 1f0, 5 3 7 5'+5 • l1
c i ly Cc.ntrol ler-3311. 148 358,518 21+. 370 7. 3
I -city Trea'Surer 306,637 lt8: • 229 174 ,592 56. 9 -
CenirnL1n it y Relations 61 ,515 83, 366 l. l ' 85 l 3c .. _; . )
l\dn1inistrat ive Services
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Central Analysis & Services l85 ,ll93 -203,214 17,721 9.6
Personne) 119,827 153,839 311,012 28, 11
Purchasing 117, 706 124,937 7. 231 6. 1
Commun i cat: ions 335 ,5 32 375,080 39,5!18 i 1. 8
I Bui Id i ng Maintenance 465,368 581 • 250 115 '882 -?.4. 9
Equipment Maintenance 604' 1 21+ 656.166 5 2 ,1)1+2 8.6 ,·T, 846,"583 3. 369,!103 -522,820 18.4
I Public Works -------f.ng i nee ring and
Administration l~02. 726 'lf60. ?.64 5 7 .5 38 14 . .1
Streets Maintenance 1,119,677 I , Ii 7, 239 (2,438) (.2)
I Parks Maintenance 1,050,155 1,1~6.717 66 ,562 6.3
Inspection 124, 108 ·t1 05c; _____ l 7, Bl•J 14.4 __ 1_·~~ ·--2,696,666 2,836,175 1 39 ,509 5.2
I Cornnll'n it y Oeve lopment
I
Planning 21~ 3, JOlt, 273. 21 ;'. 29, 508 1 ? . 1
I Pub I ic Safety
Pol ice 1,733,699 '1,970,723 'J.37 ,024 l 3. 7
An inta ! She 1 ter 64, 765 69, 392 if, G27 7. t
Fire ~J.J97 lz631z738 __ 158tl_~ -.:.lQ..:..7-
I 3,271,861 3 ,671 • 85 3 399,992 j 2. 2 _-.
Community Ser.vices
Director 70,917 98,535 27,618 -38.9
I Recreat lon _553,117 561,41.9 8, 302 1 • 5
Arts . 174,222 236,235 62 ,013 35.6 A
Nature and Science 232;092 240,919 8,827 3.5 N
l ibr·ary ~zo,21z 651 ;1+84 3i,257-5 ~'1 N
I u 1 .650,575 l '788 ,592 t 38,017 --8-:4 -A
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Non-De ear tmenta I 466,628 229,300 (237 1 328) (50.9) B u
Contingent Account 300!000 300,000 D --· G
I lot a 1 11,476,017 12,468,s35 992,518 8.6 E
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less Expend i lures Transfer· red -
I To Genera 1 Fund Oe pur tmen ts '1 > 380 I 1 6 l 1,53l~I118 . 153,956 11. 2
To Other Funlis 1-,425 .585 1,316';856 (108d29) (7. 6)
Net Total
I
$ 8,676,270 $ 9,617,561 $ 94'7. 291 10.~g
I 1970-71
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SUMMhHY OF GE NErtAI. FUND EXPF.: tJD I TURES MW F IUANC ING I
£xpend i turcs Financed bv __ . __ __._
I [le pc f liN"! (I l Percent Proposed Expenditure De par ln!e nt Genera I
Divisior; of Total 1970-·7 t Transfers Revenues Revenues
~---------------------
Administration and I -----General
..,...f.TtY" Mcina9er l , 1 c.(. ) l Ji• ,5 72 s 109,603 $ $ 24 .969
city Clerk .6 76,695 li7 ,489 29,206 I City Attorney i. 1 140,537 126' 906 l 3,631
c i ly Controller 2.9 358,518 298,805 59.713
c j ty Treasurer 3.8 481. 229 278,317 202,912
Community Re lat ions . 7 83,366 51 ... 91 2 28,454 I f\dmin istrat ive Services
Central Services l. G 203,21£1 169,039 3LJ' 1 75
Per sonne I 1. 2 153,839 } 08,537 45,302 I Purchasing 1. 0 l 24' 937 106, 7'f3 18, 194
Comrnunications 3.0 375,080 303,615 71 ,465
S"tl i 1 d i r:g Hai ntenance IL 7 581. 250 . 41~2 ,429 t 38,821 I Equipment Maintenance 5.3 __ §56, 166 _ _21~,656 6 t lfOO 13Jtl10,'<
-27.0 3,369,403 2 ,563 ,051 6,400 799' 952
Public Works I Engineering ·<:ind
Adrn ifli st rat 1 on 3.7 460. 264 1 38, lf40 23,800 298,024
Streets Mal~tenance 9.0 i,117,239 ' 50,608 10 ,450 1,056,181 I Parks Maintenance 9.0 1,116,717 . 67 ,870 283,660 765, 187
Inspect ion Ll 141,955 80 t 750 611 205
22.8 2,836,175 256, 918 398,660 2, 180,597
I Cqprnun i..!Y_ Oeve 1opinent
Piannlng 2.2 '273,212 4,000 269,212
Public Safety I
Po1 Ice 15 .8 1 J 970' 723 53,400 1 • 91 7. 323
Animal Shelter .6 . 69,392 . 19, 200 50. 192 I .·A Fire · 13,'i . 1,631,ZJ.§ t;,631,738 N ----...
N 29.5 3. 671 ,85 3 72,600 3 .599, 253
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Services I A C O!l!-nu n i f}'.
L Directer .8 98,535 15,400 83, 1 35
B Recreation 4.5 561 ,419 96,44lf 464, 975
u Arts 1. 9 236,235 42, 715 193, 5 20 I D Nature and Science l. 9 240,919 1-2 ,000 228,919
G Library . s. 2 6511484 312824 619.660 'i
E 14.3 . 1'788,5~~ C9""S',383 t ,590, 209
T I Nl)n-De ~a r tme r'lt al 1"'~"8 229,300 31 ,005 198, 295
.££!.it ingent /\cc'ount 2.4 300,000 300,000 I. ----
Tota 1 100~0% $12,468,535 $2,850,974 $680,043 $8,937,518
Reserve for Eqlll i:>ment·· Rep 1 a cement (decrease)•'= 1·
1970 ... 71 ~ ... I 8
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1·1 .,· GE.HERAL FIJNb
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Thr~ objective. or the Offic.e of thP. City Man<iqer are as follo·.-is:
o f\ssurr,e an <Jggrejsive roic in ider<tifyin9 for the City Council (:rn·mun;cy
lss•Jes requiring legf~~lative policy decisions and.setting forth the future
costs and benefits of alternative pol icy actions_
o ln.,;ure thJt the City Council ·receives full and timely infoni1ation on actions
a;-id conditions affc~:ting tf>e operations arid de•1f:!lopn:e0t ct th:;: City.
o Insure th<Jt policy dcci5ions cf the City CrJuncii ore vigor·ously and systerr·
atic~lly ex~cuted.
o Maintain or improve the quality and effectiveness of municipal services
and resources and reduce operating and caoital costs where possible.
o A-ssurne <J ~eadcr:;hip role in brlnginq cGrr:nhmity -3nd region<ll resourc~s to
bear upon soci<>l, econor«fc and phy-sical prob1ern5 of the coni::iunily.
o By aggressive leadership insur~ that the orqanization of municipal activ
ities promotes effective management and !s consistent witl1 the City's
chan~ing program and operating requirements.
o Maintain the existinq 1·:ell-b:_Jlar.ced program of finar>cinq municipal services,
utilizing property taxes, sales t;n; ;_ind utility revenue as 1J1ajor sources
of revenue an:J us! :-ig other 5ources as rwcessa ry.
o Promote opportunities for executives ii' the organi?.atinr· tn improve 1-101-k
performance, to upgrade skills and to gro'N in professional stature.
~xpcnd i ~~-es lry_Q_t-_:_j_ec t
Salaries
Mater;a1s & Supplies
Ct!ts ide Ser~1 ices
Other Expenses
City Department Services
Equ i prner1 t
Total
Fi nar:ic i r:''..o.<;l_
Expenditures Tran5ferred
General Revenues
Total
Per·sonnc l
City Manager
Assistant City Manager
Assistant to the Clty Manager
Administrative f\55istdnt' 11
Secretary to the City Manager
Secre:tar.y · 11
Totai
Actual
i 968-69
-----~-
$ 87,388
785
39
13,925
l2,35&
:; 18
$1Ts~,5Tf
s 87,596
27.91S '(:";·rc-5-:--•-,> f ;.J 1 f I
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_!1_69 :]!}__
$ '.)1,562
675
I ,260
16,lOli
l l , 9 .) ;~
-0-
$12l-;-553·
$109,596
11 ,957
Sl 21 ,553-
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Proposed
1970-71 ----
S l !)0 /, 70
745
J '260
17,891
!~,001
105
$-134.Si2
$109,603
2~,969
"ff31, '57i
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CI TY f\TTOR:lEY :·;
1..··
Th~ objectives of the Office of t~e City Attorney are as follows:
o Provide exp~rt legal advice to the City Council and its Committees,
the Planning Commission; Human Relations Councl I, City Manager and
'·all City departm~nts.
o Insur~ tbat the City is properly represented in ~l I actions at law and
that violators of City ordinance-:, 0re prosecuted.
o Provide legal representation to ~ny officer or employee of the City in
any action arising fr·om the performance of official duties.
o Insure thRt all City ordinances, re~olutioris, agreements and contracts
are legally correct as to form.
o H~intain a current, atcurate and usable mu~ici0al code;
The increase requested under Salaries results from personnel sRlary raises
given during th~ ~iscal year \969-70. It should be noted that this is offset
by n substantial reduction in outside legal services. !t is anticipated that
the filling of the additional Assistant City Attorney position will elirni~ate
the necessity for substantial outside legal help.
We are still witnessing a ma~kcd increase in appearances before the Public
Utilities Comrrdssion and the Alcohoiic Beverage Control Board hearings.· The
legislature continues to be very aetiv(; in· matters affecting munldpalities.
There also is an increase fn the. demand for~tlorneys 1 staff time requlr6d by
the sharp rise in civi \ disorder ·a\or.9 with ·<;,ontinuing. and increasing demands
resultlrig fror.'the rise in amployer-ernployee relations activity. ...
~\atters concerntfi~ z:oning and community deve.lopment ·increase in gro\·tth and
tom~iexity and require mbre and more expertise on thti part of staff. The
possibility of litigation increases in cvciry are~ of municipal activity and
the department expects to become more arid more involved in litigation both
civi i and criminal. .
R~classificatfon of one Sctretary II to Legal Secret~ry is recomnended to
<1deqaatcly reflect tfle duties performed by the· incumhcnt.
*Budget as ~~bmitted by the City Attorney
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........ ------------1970-71--------------~...__.. ..... _...._......, ______________________ ,,,,
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Expenditures by Object
Salarie<,,
Materials & Supplies
Outside Services
Other Expenses
City Department Services
Book Purchases
Equipment
Expenditures. Transferred
General Revenues
Total
Personnel
City Attorney
Sr. Assistant City Attorney
Assistant City Attorney
Legal Secretary
Secretary I I
Legal Stenographer
Total
Actual
_1968-69_
$ 73,314
1146
12, 8B4
10. 539
14,043
2,082
____ _l_qQ
s l 14 ,008
$1i4,008
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Budget
l2_69~7q_
s 92,851
JOO
17,250
13. 199
13,092
2,000
__ 900
s139,992
$139,992
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c I TY ATTORNEY·,
Propo~.ed
. 1970-71 ------
s 98,1~72
882
9,250
13, 406
16, I 59
2,000
__ __168
$11.i0,537
$i26,906
" __ J3,6JJ_
$140,537
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Obiective" ___ .z: __ -·----~--·
fhe objecti'le<. of 1he Office rJf the City Clerk are as follo,,.Js;
o· ~·rovidc rapid and courteous response to requ8sts from citi1.er.s ancl
-:t:.:iff rnembe·-·s seeking infonr..ation.
o Maintain current._ accurate, and c.o:nprehenslve n.;.:ords of the pr·oceedir:igs
and actions rJf t~e Cily Council and its committees and cornmissfons.
o Keep informed on rnatters br::f<)re the City Council and its corrrnittees
and r.o:rH>i ss ions.
o Provide for the s~fe and efficient collection, storage and use of
offi~ial City dccuments.
o Provide clerical support services to the Mayor and the City Counci I. ·
o Insure tkat municipal elections are conducted in an economical, ~xpedi
lious anJ er·ror··free manner \·ti th maximum convenlence for the voter.
o lfisure that selected legal ~otices are published and that legal require
ments regarding attestation, receipt of legal service and petitions ar~
h~ndled promptly and in accordance with applicable tules and laws.
_Progran~
During the 1970-71 fiscal year the Office of the City Clerk ~·111 be meet
ing th~ d~partmental objective of co~ducting the General Municipal Election
scheduled for May, 1971. Eiection expenses are budgeted in the amount.of
$20,000. In keeping with the department objective of developing competent
staff able to exp~dl~e inform~tion r~quests> ~he department will attend var
ious conferences. To facilitate the maintenance of City records, casual
employees ~ill continue to set up the.Remington-Rand chaindex files. C~s
ual salaries related to this progra~ amouht t6 $2,000. The depattment will
c6ntinue making available pertinent City information by assembling, pr~~
paring ar.d pubtishing the Council minotes, reports of various committees,
the Counc1! packet and vjriou~ legal documents. In accordance with the
departrnent;s prog~am. there is no expect~d increase in full time personnel.
} ..
·'Budget a~ sub~i~ted by the City Cler~;
~------------1910-11--------------------------------------------------,.,,.
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Salaries
Mat~fials & Suppl ics
Outside Scrviees
Other Expense·s
City Department S~rvices
_Equipment
Totai
Expenditures Transferred
General Revenues
Total
Personnel
City Clerk
Assistant City Clerk
Secretary I I
0 ff ice C I erk I I
Tot<i l
Performance Statistics
Cou11cil, Committee and Snecial Meetings _________________ ...r:_:: _____ _
Number of Meetings
Hours·
Payes of Minutes
s 32, 61111
9 1 ~9
2,859
23,827
:1. 7 l !,
7411
-~·----·-
$
$
.:-_,
68,737
52,862
_15,8]_?_
68. 737
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93
3i7
691
OFFICE OF THE C!T'r' CLER~:''
Budget
1969··/0 ---·----
') 37,2Gl
1'754
7,800
5,827
/,200
11 l If --------·
$ 54,756
$ 1, 7 f 481;
___ z_.2n
$ 54,756
8i1
300
, '•I b1: f
Proposed
1970-71
----~-·---
s 39,627
1. 410
.3 ,000
25 '771
6.097
730 --------
s 76,695
$ 47,li89
-~9 ,2_9~
$ 76,695
l -4--
85
315
650
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CEPARTHENt or COMMUNITY RELATIONS
9~1!:..~-u~~~
The objectives of the Department of Community Kel~tions are as follo·~~s:
o Establish and rr:aintain effective channels of r.::ornrnunication within the
community in order to provide rriunicipal services commensurate 1dth the
demonstrated needs of the communi ly:·
o Develop public knowledge, awareness and appreciation of the City g6vern
mcnt through the con~uct of an effective City-wide public information
program.
o Insure that ample opportunities exist for citizens to voice their com
plaint~ or concerns and that all such problems are prowptly and objec
tively resolved.
o lnSlJre that the total cow.~unity is moving in "the proper direction tm·1ard
improved human relations, non-discriminatlon and increased opportunities
for all citizens regardless of race, creed, color or religion.
_Program
The Community Relations budget contains a proposal for implementation of find
ings and conclusions of the Booz, Allen and Hamilton management study which
indicated 0 A corrmun i ty re 1 at ions unit with res pons j hi 11 ty for coord i na ti !'lg the
City 1 s public relations, human rel~tions, publications programs and the proces
sing and resolution of citizen complaints .. .i 1 should be provided. In this re
gard a position entitled Director of Community Relations, as described in the
Boaz, Allen and Hami !ton report, is included in the budget to provide for dev
elopment and impiemcntat!on of City-wide community relations programs. The
position of Assistant to the City Manager will become more of an exe'::utive
assistant to the City Manager.
The activity projected for thP. Community Relations unit dur-ing the coming year
consists primarily of the continuation of on~going programs. Where expansion
of ~urrent programs ls anticipated, the changes will be made with no signl~i
cant increase in the level of expenditures.
lhe are~ of human relationst and the City's involvement through its Human
Relalio:ls C9n11~ission, will continue to sho~/ progress as the City•:. experience
in administer l ng current programs indicates "'here furtr.er refinements can be
made. Among the projects plannP.d by the Human Relations Commission are t.he re
moval of racial restrictions from ex!sting property deeds an•fthe development
of affirmative action minority employment guidelines for other jurisdictions.
An appropriat'l6n of $11J,OOO is proposed for Human Relations.
The Community Relations 'unit wl 11 also work closely with the staff's 1 iaison
for the ncwly~authorized Youth Ad~isory C6uncil. The programs a~d policies
·developed by this new board during its f.ormat!ve stages will did.ate the lev
ei of success that wi 11 be attained In achieving the goals established for
that body. It is hoped that this new advisory ~roup will keep the· Council
informed bf the,, thoughts and opinions Of the youth of the community as they
relate to programs and pol ides of the municipal government. An appropriation
of $2,000 is inc.hided for this activity·.
Reclassification of one Office Clerk 11 I to Secretary JI is proposed.
~------------1910-11---------------------------------------------------'
14
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The Ocn.:.rtmcnt also functions <ic• the ':-tc1ff liai<,on in t~1c ·.icvelopn:t>nt uf public
oriented program~ in the Vdrious oper~ting departwenl~. The relatively new
parkir:g cr.forcernent proqr,111, usin~J civil!an~ ir:slead of <;,v1CJ 0 n polici; officer-;.,
the rc:ot·qanized utilities customer ser .. .;ice function and the police··i:c.w1!!;~mity
relr.itions ui1it \·:ill reci::!ive part!cuJ.:H· emphasis in the cnP1in9 ~·c.:ir.
lncrea5in9 emph<:isis \·1ill also be placed or: the ir11porl.<1nt public inforPr~•tion
function. Existing pub:;c.Jtions •,·Jill b.:: revie1·.•ed -..:ith an <:ye to1rH"d clin•in
ating those not regarded as effe;:-.tivc, \·:hi le 'Ji'.1i;1~; ;norr? .:>ttcnt!on in the are;1•,
of 9reacest need. The e1·1ployec ne•·1sletl~r. v1hlch ir-)5 b·"0 en published 011ly spur-
adica11y iric the p<:isl, •:li11beco:nea1nonth!y ou~J!icr)tlor. The quanerly ;:,ro9ress
report \':i ! l be cl ir.i/nated.
One of the Viost. critical progr·arns'to receive.attention Juring the c.;,~mi'H:l ye2.r
1·1ill be developr.1er.t Q'.1d impicrrentiltion of a ir.cre fon')alized effort to incre<~'>e
the skills of .all City enoploy(~es in handling '.:itizen cornplaints arid reque5ts
for servl'ce.
f~_Ee n.::!.!_ t u_c_i:..? _ _!>_Y..__Q_bj~ ~~
Salaries
Materials & Supplies
Outside Ser•,rices
Other Expenses
City Department Services
Equipment
Total
Pl1bl ic lnft::,nnation
Human Relations
Total
Fi nanc i n_9_ ..
Expenditures Transf~rred
General Revenues
Total
Personnel
--:...· ~! --·.
Director of Community Relation:.
Information Specialist
Secretary II
Office Clerk 111
Receptionls~ Clerk
Total
"
/\c lU·) j
i 0 68-6Q __ ;:::'___ ___ ~_
$1J,82~
368
16,209
2. 6!;2
11, 5115
'•62
SJ3 ,1191
____ :~.359
$38,450
0
0
0
0
o·
0
f'u'19e t
19_~~_:)0
$25,07.0
350
17,600
j J ,2l3
6,6i2
670 ----------
$51 ,51S
_! 0 ,QOO_
S6 I , 5 l 5
0
l
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Proposeu·
19 70 -71 --------
$11], 02:/
397
15,600
l),054
7,085
203 --------
S?l ,366
--~-°-?2-
$83, 366
$511,912
_ _?_~_/~~
$83, 366
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........... __ ....,. _____________________ ~---------------------------t97n-71.-.. ......... --.-. .... ---"
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DEPARTHEttT OF PLANNING AND COMMUNITY DEVELOPMENT
The objectives of the Department of Planning and Community Development are
as fo 11 mis:
o rormulate policy for en•1ironmental and community development.
o t mp 1 emen t po 1 icy for eriv i ronmen ta 1 and community deve I opment.
o Develop and maintain urban information resources.
o Coordinate and pro•JiJe liaison vlithin the rnunic!pal organization and
with other public and private parties.
o 1\ssist municipal management in matters of environmental and community
development.
Program --------"'--
Major activities of the Department will relate to a comprehensive revision
of the existing, outdated General Plan, review and evaluation of proposed
policy alternatives for development of the foothills presented by the Foot
hills Environmental Design Study and preparation of development concepts for
the Cal ifornla Avenue area.
An additional position of Graphic Arts Illustrator is recommended to provide
skilled graphic arts assistance in the preparation of drawings, reports,
charts, plans, maps, tables, models and other visual. aids. These services
are now provided in varying degrees by existing engineering and planning
personnel on a time-avallable basis. A prime imp~tus for the addition of
th1s position is-the Civic Center counc.:U cliamb!!r, \~hich calls for<,a signif
icant change in th~.mode of exhibit ~r~se~tation. The proje~tion of exhibits
will demand creative and effective use•of design, color and photography not
heretofore required.
The Department will continue planning for upgrading traffk control and
detection devices as part of the City 1 s on-going moderniz~t!on~progra~
which is implemented by the Department of Light and Power.
....._ __________ ..-.,..· 1970-71------------------------------------...,_--____________ ,,,,.
16
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DEP1\P.TMrnT or Pli\rHJ I NG Mm COMrHJN !TY OEVELOf'iiEtiT
Other transportation planning <lctivities contcmpl0ted include establishment
of an on-going prograrn to supplement the current Comprehensive Transportation
Planning Program which will provide opportunities for testing of transporta
tion alternatives; d<::".velopment of a usable 'computer 'r;rograrn to facilitate
iand use/transportation system coordination; initiation of a comprehens~ve
transit system an<:1lysis, evaluatlor> <:md improverrenL proqrarr. for continued
reviev; of tran::.it service in the City; establishf!lent of a continuing traffic
safety program; creation of a tr.:iffic information syste;;1 pro::ir<i~i utilizing
data processing and mapping techniques and establ ishrnent of an on-going
parking improve~ent program.
Performance Statistics
long-Range Studies
Current Planning Studies (including
subdjvisions of 5 Jots or more)
Planning Corrnnission Meetings
Zone Change Applications
Variance Applications
Use Permit Applications
Applications for Subdivisions of
Less than 5 lots
r .. ctua l
J 968-69 -------·---
7
55
29
33
p
"
10
30
Budget
1969··70 -----
8
58
3 J
30
10
JO
32
Est·imated
_?970-Jl
9
60
32
30
10
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,,.....-----------------~'----------------~--._ ________________ 1970-'71 ______________ ,,,
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DEPARTMENT OF PLANNING AND COMMUNITY DEVELOPME~T
~xpenditure~ by Obj~c~
Salaries
Material~ & Suppli~s
Outside Services
Other Expenses
City Department Services
Equipment
Total
fxoendi.iures by Activltv Es~imate ~----~------···
Adrn;nistrative & General
Advanced Planning
Current Planning
Environmental Design
Zoning Administration
Transportation ~Janning
Total
~ i nanci ng
Department Revenues
General Revenues
Total
Personnel
Director of Planning and Community
Development
Oirector of Planning
Assist~nt Planning Officer
Traff! c fng i neer
Traffic Analyst
Zoning Administrator
Assistant Zohing Administrator
Senior Planner
Associate Planner
Assistant Planner
Flanning Technician
Planning As~istant ..
Graphics Art5 Illustrator
Secretary I I
Office Cierk II
,Total
f\c t ua l
.!2§_!-_69
$156, I 57
2,888
7 ,778
19,665
23,636
860 ---
$210,984
$186,939
$210,984
$ 4,275
206 ,709
$210,934
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Budget
J_969~ 70
$183,066
5,448
130, 125
23,/66
22, 104
$364,509
$150,708
86,700
70,239
25,858
31 ,OOl1
$ 2,00Q
362,509
SJ64,S09
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Proposed
.!1LQ .. :_L!_
$206,288
3,850
8,700
25' 728
28, 171
t.75
$273,212
$ 36,838
85,753
74,926
14,200
27,437
_li~OSB
$273,212
$ 4 ,000
269,212
$273,212
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...._ __________ _....,970-11----------------------------------------------------,,,
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. DEF'ARTMUJT OF J\DM IN I STRA1 I Vt SERVICES· -SliMMfi.RY
Salaries
Materials & Supplies
Outside Services
0 ther Expen~es
City Department Services
Equipment ..
Capital Reserve !ncrease
Total
~xpenditures by Activity Est1Mate
Central Analysis and Services
Personnel
Purchasing
Communications
Bui !ding Maintenance
Equipmeht Maintenance
Total
Expenditures Transferred
Department Revenues
Capital Reserve Decrea5e
General Revenues
Total
Person.ne l
Actual
1968-6~-
$ 615' 1 44
215,529
184,153
120,591
229,990
136.220
---40,514
$ Jl+8' 471
l 16,964
112,933
272.~87
375,212
~6,_2]!!_
$1,542,!41
Sl,357,388
3,379
181 '3_Z!!.
$1 ,542' llll
69
Budget
_1JG9-7!}_
$ 'fl I, 8l1!1
234,420
175,518
l72,5i9
3i11, 698
238, 168
$1,907,167
s 193,365
122.,899
117;736
369 '0 7 i
1171 '584
_ _B~Q
$ l • 66ii • l 77
11,000 .
84t69l
__ _J_2~,2~1
$1,907'167
78
_., .
Proposed
]:JJO-JJ__
s 886,762
255; 172
209 '716
181 ,035
363. 41+7
l 38 '351,
$ 203,2 l 4
153,839
124,937
375,080
581,250
-~56' 166
$ l ,621 ,691
6' 1100
'58,438
___ 307 ,957
$ 7. '09!i '48(>
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....._ ____________________________________________________ 1970-71 --------------~
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DEPARTMENT OF ADMINISTRATIVE SERVICES -DIVISION OF CENTRAL ANALYSIS AND
SERV ! Cf.S
The objectives of the Central Analysis and Servic~s Division are as follows:
o Frovid~ accurate, rapid and economical delivery of mail and rither
documents.
o Provide rapid, low-cost copying, duplicating and related services to
City departments.
o Provide records management services to City dcpar!ments.
o Es tab! ish01ent of a centralized rn.Jn.;;gernent I ibrary for· management and
professional employees.
o Assist all departr.ierots anrl divisions in the analysis of prograrns and
operations.
· P rori rarn
----==--~-
One of the primary purposes of this Division is the continuous improvement
of t~e efficiency and effectiveness of the City's varierj operations through
such techniques as methods improvement, work'.measurement and control, p~r
forrnance reporting and cost-be11efit analysis. These &ctivitles are part of
the program and operations analysis functlori. During the coming fiscal year
emphasis will be placed on conducting specific projects in assigned areas
and training City dep~rtment personnel in selected phases of progr~rn and op
erations analysis. It is anticipated that fl. primary benefit of this function
will be the r~duction, elimination, or avoidance of costly operations in
terms of manpower, materials and equipment.
Other functions of the Division concern the provision of r~cords man~gement
and reproduction and maii services. With the establishment cf a records cen
ter in the Civic Center, emphasis will be on improving records management
practices and on reducing the need for costly microtilmlng. Steps will also
be taken to impiernent a systematic pra·gram to reduce the necessity to contract
for pri~ting services. Changes. in the mailing service are reflected in the
addftfo~ Of an. inserter fur the mailing ~achine due to a revised method of
uti11ty billing, a~~ an increase in postage in anticipation of a rate increase.
The co~lng fis~al y~ar wi11 be the first full year of operatiort f6r the Civic
Center's pneumatic tube system. This improved system of delivering supplies
and ~a 1 thro~ghout the Center wl 11 result in faster and m6i~ ~fficlent mail
and de ivery servfce.
~------------1910-11-----------.,------------------------------------~·,_,_,
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OEPf~RTMftn OF f\fH1!tJISTflf1T!OtJ -DIV!S!Ofl OF COHR;\L Atll\l'iSIS Mm s.rnvtr.:r.s
Salaries
~aterials & Supplies
Outside Services
Other Expense!>
City Department Services
Equipmcrit
To;.al
Administrative & General
Records Management
Reproduction Se1·vices
Mailing Services
Messenger Service
Program S Operations .i\r.alysis
Totai
Expenditures Transfe(red
General Revenues
Toti:!l
Personnel
Olrecto~ of Administrative Services
Program & Oper~tlons Analyst
Records Systems Coordinator
lnform<ltl?n Specialist
Reproduction Services Supervisor
Sr. Duplicating Machine Operator
Oupl icating Machine Operator
Secretary i I
0 ff i ce C 1 erk I I I
Office Clerk 11
Office Clerk I
Total
,\c ~ ua l
1968-69 ---------
$ 5 l. 192
60 ,071
! 2 '9f;6
7 ,l1S l
16,811
-0-
----~-----~
$1 118 ,liJl
s 20' 3~'7
23,39H
55 ,272
1+8 '207
l '197
-0-
$-1I18,4 IT
$115,808
32,663
$ ]148 '471
0
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8ud9ct
}959-70 ·-· -------~
s 79,467
(/), 0 l 7
- 9 ,258
12,087
I 6, 1+61+
_J_J_~07_?__
$193,365
$ 3 i ; 91 i'
14,337
7l ,831
60,880
-o-
14 ,liOO
s193,365
$\69;032
___ 2!1 ,}_3-l
$193,365
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8
Propo:;~~d
J2l.Q.-:L!_
s 89,768
67 ,l!))
8,985
10,676
21 , ~;so
----~_?_7 5 0
$203,214
$ 23,700
17,802
70,537
71 'l 90
-0-
19,985
s263,2f4·
$169,039
_34,J75
$203,214
0
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----------------------------------------------.._. _________ 1970-71 ______________ ,,
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OEPf\RTMUH CF ADM!NlSTRATION -PERSONNEL DIVISION
0 b j_~_c:_t: J__y_c s_
The objectives of the·Per5onnel Divi$)on are as follows:
6 Insure that oua1if1~d personnel are recruited and avallable to meet cur
r~nt and future staffing requirements.
o Assist other departments ln objectively identifying and· sy$lematica1ly
upgr<:idir.g the performance of thei!· employees·;rnd providing opportunitie~
for City personnel to increase their >·10rk performance and upgrade their
skills.
o Aggressively promote the employment and professional development of em~
ployees fro~ minority groups.
o Insure that the City classification plan is c~rrent and that salaries and
fringe benefits are competitive with other related employers.
o Provide for the deve:!oprnent and rnaintenance of an effective and progressive
employcr-emp!oyec relations program City-wide and within each department.
o Insure that relevant personnel information is readily '°vailable and effec-·
tively used for planning, control and evaluation purposes. ·
o Reduce the number aMd severity of employment related accidents.
Proa ram ---·"'---
in order to keep pace with the grO\·Jth in City services and the concomitant
need for highly qualified and motivated City employees, it is necessary to
upgrade the perso~nel function. It is proposed in this budget to increase
thelevel of services in almost every program conducted by th.is important
service division. The request for staff to accomplish the objectiv~s set
forth a6ove includes one Personnel Service~ Aid~ and the reclassificatlon of
one Personnel Services Representative to Senior Personnel Services Analyst.
The Perso~nel Services Aide is a semi-profe~sional position which will re
lieve the professional staff' of numerous routine tasks and per form a variety
of services, especii'llly in the areas of recruitment, selection and employee
relations. The employee filling this position will be expected to recruit
ahd select clerical employees, obtain information for andwrlte a monthly
employee newsletter, administer a portion of the empl6yee benefits p1·ogram,
and relieve th~ increasing workload of the office clerical staff. The recom
mendation to retlassify the P~rsonnel ServiGes Represehtative position to
Senior Personnel S~fvic~s Analyst is ba~ed on the need to have two highly
qualified, senior professional~ equal1y proficient in all areas of the total
personne I progr'ani.
~--------------1910-11--------------------------------------------__, ________ ,,
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OEP/>.RTMENT OF i'\DMltdSTSf;"i !\![ SERVIC[S -PfHSOtlti[L DfV1S!OtJ
Besides the pror;osnl to increase the staff, c;ther si~_11.,i fica~t ch(!nqt~s 1.·1i 11
occur in the follm·;ing program arcds; rccruitn!e!l~ and selection, tu~ining
and development, classification anJ pay and en!ployec rel~tlons. T~ese ch~nges
are reflected in the Outside Services and Other Expense accounts. w;th the
-C-ity expecting anJ demanding superior applicants, it is essential th~t a more'-
aggressive recruitment program be est<Jblished. To accmiµii5h this task vtill
require a more professional approach to advertising and the provision of re
location alloviances to ca11diJates for posit!or,5 \-.:hich are difficuit to fill.
In the area of training and development major requests to lncrease the lev~l
of services relate to tuition reimbursement, supervisory training and mana~e
ment development. Since its improvement in the 1968-69 fiscal year, .the City's
tuition reimbursement program has been very successful. Because of the in
creased aw~renes~ by employees that job-related skills can be obtained through
this program, it is requested that the appropriated amount be increased. For
years the City has offered very little structured training for first and second
line field supervisors. It is requ~~ted that these key ernployeEs be offered
trainir!g in supervisory techniques. Finally, the :nodest beginning of manage-
ment development during the latter part of the curr·ent fiscal year indicates
that much remains to be accomplished 1n fol lowing the recommendations of the
Booz, Allen an::'. Hamilton study in this impof"tant area. !tis planned during
the corning fiscal year to bring guest speakers to the City and tc send top
and middle management employees to professio~j] training programs. Resources
of nearby college3 and univ~rsities wi 11 be explored.
Discussions \·Ji th management and ernployees'-alike have pointed uo the need for
a classification study in selected areas l~ spite of the recent classification
plan review by the staff of the Personnel Div~sion. It is ~eadily apparent
that the present classification plan has deterio.~'lted to the point \-.ihere !t is
exceedingly difficult to use it as a basis for a pay ~!~n based upun the prin
ciple of equal pay for equal work. It ls proposed to hav~ an outside con~ul
tant, working with the staff, conduct a thoroug~ classiftcatlon plan re~iew.
As employees seek more direct contact with and recognition fron1 management,
the City's emplo1ee relations· program must be st1engthened. The need is
to provide employees with a sound ~ehic1e for expressing their interests. In
addition to an honest and sincere approach to negotiations, in the coming fis
cal year it is proposed lo establish a monthly employee hew~letter and an
employee suggestion award system.
..._ __________________________________________________ ....,1970-71
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DEPARfMENT OF ADMINISTRATIVE-SERVICES -PERSONNEL O!VISION
Salaries
Materials & Supplies
Outside Service~
Other Expenses
City Department Services
Equipment
Total
_Expendi tures~_Ac_!i~i_D'__£st imate
Adminstrative & General
~ecruitment & Examination
Affirmative Action
Employee Development
Employee Safety
Employer/Emplqyee Relations
Personnel Services
Total
Financing.
Expenditures Trans(~rred
General Reveni.;es
Total
Personnel
Director of Perso~nel Servic•s
Sr. Personnel Services Analyst
Personnel Services Representative
Personnel Services Aide
Secretary II
Office Clerk 111
Offic.e Clerk. II
Total
Actual
l 96~~-_§2_
$ Sli,615
I, 335
}6;241
12,610
12,065
98
$ l l 6. 564
$ 5J'1,95
22,37?.
-0-
33,241
6,35Ii
3.502
.-0--------
$ l l 6 '96lt
$ 89,9tf6
27 ,018
s116,96~
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Budget
196q~•o ----_ _(___
$ 59. 778
3,907
26 ,872
18,600
11. 292
__ 2, '~sq_.
s 122, 899
,.. 25,887 ~
37,508
-0-
39,901
12,503
7, lOO
-0-
$122,899
s 108, 5Ito
14,359
$122 '899
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Proposed.
19_z_o-n_
$ 70, S77
5,280
40 > 100
23,082
13;845
_____ ?]22_
$153,839
$ 11 '597
·42,309
8,53Ii
55,285
18,3lt]
17,927
_!_~.!_?46
$153,839
$108,537
~}_02_
$153,839
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OEPAP.n~u.r Of i\Dl-llN!STPJ,;1vr SERVICES -COMMUlllC;\TIONS DIVISllJ!J
Thr~ abject.iv.~s of the Cor:'i!Unicaticr.s G!,1i'.:>ion arc as fol lov1s:
0 insure ;el lab!e, rapid, ~nd efficient tel~phone communic~ticns between the
publi-: anJ City organization and vJi\.!lin th_e City org<:inization.
o Provide for-prompt and effect_ive radio ciispatc:h servir..:e to pub! ic safe~y
~nd other City departm~nts.
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Provide reliable, ;·1eli-t12inL1i;ied c.;ornrriunications systems and equipment for
the C1ty organization.
Promote .t~e efficient ar>d effective utiliz.Jtlon of a centr<ilized pool of
co~~unications and audio-visual equip~ent by all City departments.
r .. ssume a IE:adcrship role in improving commu;1ications devices and systems
and reducing corrmunications .::-sts \·Jithin and among departfi'lcot:..
Insure that accurate, courteous and readily accessibJe telephone lnfor~
mation services are available for citizens after the City's re~ular work
ing hours;
f'rOl;ram
~--.z--
During the past three years the operJtions activity of the Corrimu~ications
Division has been confrant~d with a dramatic work load increase of 47 per
cent w1thout any increase in personnel. This increase is primarily due to
the availability of a police informatibn network for wan~cd persons and veh
icle checks and its _incre~sed usage by police field personnel. In addition,
there has been a steady increase in the number of police incidents. for some
time the staff has been insufficlent to provide proper service, particularly
bet:veen the hours of 6 P.M. C}nd 2 A.M. One of the Communications Division's·
1970-71 program development steps is to provide i~~eased emergency telephone
and radio dispatch capabilities during these hours in order to ihsure prompt
and reliable service to the public and to City departments. One additional
Communicator II is requested to rrovide this service.
A second development step relates to an evaluation of the new.Communications
Center. W!th the installation of the Center concurrent with the occupancy
of the Civic Center, it h panlcularly important that the Cornmunlcations Cen
ter be operated ~ffectively anrl efficiently in its new environment. Although
it is anticipated that the Center's oper.::Jtlon vJill he facilitated by virtue
of its ne\'1 location, during the corning fiscal year an in-depth. study wiii be
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.__ _____________ 1970-71--------------------------------------------------------
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DEPARTMENT OF AOMl~ISTRATION -COMMUNICATIONS D!VtSION
conducted pf its functions. The study will lnclJde an analysis of the kind
and levzl of service provided; an analysis of the Center 1 s forms, files and
paper f?o;·1; and recommendations to {diminate o: reduce tir1:e-consuming, non
essential systems and services.
The new Centrex telephone system, installed during the current fiscal year,
wi 11 provide vastly improved service to the public and ai the same time re
duce the need for operator intervention. Although the new system will permit
mon~ general wtilization of the S·ditchborad Operator, its higher cost is re
flected in an increase in the Outside Services account.
Through the es tab Ji shmen t of a cornrnun i cations equ i prnen t poo I (accomp Ii shed
during the curr·erit fiscal year), purchase of individLwl items by using depart
ments has. thus far been avoided. During the corning fiscal year there \'Ji l I be
considerable emphasis on maintaining accu~ate r~cords in order to determine
the amount of equipment actually needed:-
No m~jor changes are contemplated in maintenance activities. With the addi
tion of a technician in 1969-70 work backlogs have been cut, routine main
tenance schedules are being followed and fire alarm testing and maintenance
is improvi~g. The objective for the coming fiscal year is to solidify the
gains achieved !n 1969-70.
Performance Statistic~
Police Incident Reports
Utility Service Cal is
Police lnftir~atibn Net~n>rk:
!nqui~ies and Messages.
Radio Units ~n Servl~e
Radios Serviced
Communications R~pairs
Colilrnunications lnstal lations
Fire Alarm Boxes in ~ervice
Telephones in Service
'_·,-
.--~
ik tua]
1968-69
32,220
13,959_
56,012
l lt9
1 as
692
i20
182
284
Budge_t
J_,~§_9-'/0
37~440
14' 100
70, l !O -
157
190
820
145
182
343
..._ _____________________ _.. ______________________________ 1970-71
Estimated
1970:)_!_ __
38,000
14,500
78,200
171
220
I ,000
200
195
360
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DEPARTMENT OF ADMINISTRATIVE SERVICES -COMMUNICATIONS 0 IV IS I ON·
Actual Budget Proposed I
! 968-69_ l96~_:]0 .!_~10:.n_
5~en~JJ:ures ~-Objeci_ I
Salaries $138,904 $170,026 $ 190; l 34 I Mater ia 1 s & Supp 1 i es 4,803 5,595 8.395
Outside Services 56,933 72 '750 81 J 690
Other Expenses 18,070 31 ,459 33,978
I City Department Services 44,601 41 '992 48, l 78
Equipment -~J.1§_ 47 ,21~9 ___ l_S]2i
Total $272 'li87 $369 ,07' $375,080 I
Expend i tur·~-s~_Ac_t iv _!_!y_ Est i!lJa_te I Division Administration &
General $ 54,896 $ 49,092 $ 20,200
Operations 184,668 237,269 281 ,698 I Maintenance-Radio 13,l103 35,123 25,657
Maintenance-Alarms 10,52} 24,267 18,622
Maintenance-Miscellaneous 4-,658 11,173 13,898 I lnsta1 lat ions _ _h)--1!_!_ l?.,lq7 _J_S ,005_
Totai $272,487 $369,071 $375,080
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financing
Expenditures Transferred $245. 3611 $293,616 $303,615 I
General Revenues _21._, 123 75,455 __1_!_065
A Total $272,li87 $369,071 $375,080 I N
N u Personnel I A
L Director of Corwun i cat ions Services I 1 I
B Communications Technician Supervisor 1 1 1 I u Conmunications Techniclan II l 2 2 0 Supervising Communicator I I I G
E Cominun. i ca tor I t 9 9 10
T Communicator I l 1 I . Switchboard Opera tor I I -
Tc ta I ls 16 17 I
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Vital support for City operations is the
many-faceted Department of Administra
tive Services whid1 ma1ia9es Building and
Equipment Maint~nance, Communications,
Purchasing, Pers,onnel, and Central Analy
sis and Services. The Department met
strenuous demand£ in thP. recent efficient
move of most City offices to new Civic
Center,
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D£P1;RTMENT OF f1DMllJISTP.ATIV£ SEP.VICES .. OIVISiON OF PURCHASES /I.ND STORES
The objectives of the Divislo~ of Purchases anJ Stores are as follows:
o _ fo insure that· supplies and equipment meet adequate quality standards~ are
acquired at the best possible price and are delivered at the proper time
for departmental use.
o To insure that ~up~lie5 and cqulpment requ1r1ng central storage are Main
tained in a safe, readily accessible and economical manner to meet the
operating requirements of user departments.
o To assure that vendors promptly and adequately m~et the requirements of
municipal contracts and that contracts are processed rapidly and adminis
tered in an equitable fashion.
o To provide municipal departmer.ts with ti~ely ~nd expert advice regarding
new developments in equipment and supplies which will increase operating
performance.
A major Purchasing and Stores Division activity in 1970-7! wili relate to
r:stablishment of a standardization committee to explore methods of standard
izing the purchase of a wide variety of merchandise in order to provide better
service to operating departments and lower, whenever possible, procure111enl costs.
During the 1970-71 fiscal year the Division will explore additional methods
of improvirig contract procedures and systems to fulfil! the objectives of the
City's Affirmative Action Guidelines.
-'
Ways of increasing purchasing pr~ductivity with existing staff will be given
serious attention in the corning year, particularly \·Jith respect to application
of electr9nic data processing capabilities. A recent survey of using depart
ments pointed out several areas in which the purchasing process must be expedited.
Actual Budget Estimated
Performance Statistics _!1~8-69_ 1969-}0 !970-7}_
Number of purchase orders 4,283 ".\ 4,500 5, 100
Do 1 lar value I ,040, 959 1,400,000 l,~00,000
Number of contracts IJ9 160 160
Doi Jar value lt ,680 ,087 11, 500 ,000 ~.000,000
Purchase requests processed 5.307 5,500 6,000
Stores requisitions l l. 418 13,000 10,500
Ool lar value 560,816 600,000 550,000
Stores inventory 315,658 -350,000 350,000
..._ ____________ 1970~11----------------------------------------------._,--,,,
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DEPARTMF.IH OF AOMltHS1Rl\TIOt! -DlV_!Slm/ OF PURCH.C1StS AtJO STORES
Salaries
Materials 0 Supplies
Outsid~ Services
Other Expenses
City Oep~rtment Services
Equipment
Total
Expenditures' by Activity Estim.;::te
Division Administrative &
General
Purchasing
Delivery
Warehousing
Tota!
f_i nanc i ng
(
Expenditures Transferred
General Revenues
Total
pe·rsonne l
Oirector of ~urchasing S~rvices
Assistant Director of Purchasing
Buyer
Warehouse Leadman
Warehouseman
Off ice Cle-rk IV
Office Clerk II
Total
.U.ct ua i
_!J§_?-62
s 83,863
l '728
923
9,5li4
16,688
187 --·---
Sl '2,933
s l16. ~ i 5
3 I , 171~
11 '700
·-2 3 .t 61~_1!_
$112,933
s 86,080
--26 ,853
$ l l 2 '933
Serv·} ces
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£ludget
196~:_1_0_
s S?.863
1 .800
925
10,901
15,847
400 __ ......... ____
$il7,736
s 18. 186
6 l, 759
ll ,893
_22_!_898
$117,736
$106,740
_J~99~
SllJ,736
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Proposed
1970--71 ------
$ 93' 147
I ,992
l ,058
_ l 1,889
16,~07
~q4 -----
Sl24,937
$ 15,342
71 ,897
12,698
_25,000
$124,937
$106,743
i 8. 191-i_
$121+. 937
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DEPARTMENT OF ADMtNISTPATIVE SERVICES -hUILDIUG MA!HTENANCE DIVISION
The objectives of. the Building Maintenance Divisiun a~c as follows:
0 Insure t~at City facl 1 ities are adequately maintained in an ecqnomi6al
mann~r t0 effectively support the provision of municipal services.
o Maintain adequate security coverage for City facilities and equipment.
o ~inimize the ~apit2J in~estment in facilities and equipment while
meeting the operational need~ of City departments.
Program
Fiscal year 1969··70 was the first year in which janitorial services 1\'ere
cc;mplctely provided by City forces rather than through contract. Results
of a recent questio~naire directed to all City departments ihdicate that
the degree of clean: ine!s has greatly improved under thi~ syst~m. More
over, the cost ~f providing these services by City staff ha~ proven to be
signiflcantiy less than what jt would have been under a contractual ar
rangement. It is therefore app.:ire:-it that the most effective and efficient
method of rnainta!ninq City facilities is through the City 1 s own staff. ·
In the coming year it 'is proposed to increase the 1eve1 of service by pr·o
v id l ng weekend coverage to the following intensively utilized facilfties:
Mitchell Park Libraryt Stern Community Center, Baylands Interpretive Cen
ter and Athletic Center; park restrooms and police and comrfa.fn}s~ations areas
!)f the Civic Center~ These facilities receive as much if not:·n\6re usage.
on the weekend as during the week. It is already.apparent, particularly
in the case of th~ fe.ce.ntly opened Milchel1 Park Community Ce11ler, that
present <:overage of Jhis high-use facility ls inadequate. Wlth ,the sr.:hed
uled opening of the Downtown Community Center and library in 1971, it is
proposed to add th i !' f ac i 1i ty to those now covered by CI ty forces. ·In
order to pr6vide We~kend janitorial services to the abovemehtiOned faci1-
i ti es and to cover the Downtm·m Community Center and library, ~hree add i --
t ibna l Building Servicemen will be required at a total cost of $28,735,
Even with the addition of three positions,other City facilities, ideally
'cov~red by the. Building M~intcnant~ Division, will be served under dif
ferent-and less effective arrangements. The Main Library· and the Community
-'----------1~i9-11 --------,.-..--------~-------"" .)
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DEPARTMENT OF AOMIUISTRATIVE SERVIC~S -BUILDING MAINTENANCE DIVISION
Culturai Cen_tcr (old Clty Hall) v:iill be served by contract until 1971-/2
at \·Jhic.n time it: \·Jill be proposed to cover both facilities with City
staff. Janitorial >ervices ~t the Lucie Stern Community Center ,,.,i\l con
tinue under the direction of th~: Dep.;irtment of Community Se(vlces since
required duties a·lso include equip1:ient and furniture set-ups and other ar
rangements. It is hoped t~at an increased level of supervisi6n will enable
this important facilitci to be maintained iri a·more effective nl<lnner.
Continuation of the roving security patrol contract is proposed. The num
ber of attempted break-ins and vandalism incidents indicate~ that it would
be fa1se etonomy to dis~ontinue this service. In addition the program of
providing intrusion alarms, at City facilities will be incr~jsed.
Except as noted above, the level of building maintenance services provided
in the current fiscal year will be coritinued. The Civic Center with its
80,000 square feet will present a significant challenge in terms of build
ing maintenance requirements. Without sufficie11t experience in this new
facility, it is difficult to predict whether the budgeted services wil I be
adequate. During the coming fiscal year the facll ity will be closely
\~atched in order to deterfl1ine any maintenance deficiencies 5temming from
inadequate coverage.
Reclassification of one Pubiic Works Maintenancemt:in
tenanceman I I is included.
Performance Statistics
F1oors cleaned (square (eet)
Preventive maintenance jobs
Painting jobs
Construction and repair jobs
Damage repair jobs
Barricade Service;
Flashers set
Flashers stoJen
Flashers· stolen coits
Flashers d;;imaged
Barricades delivered
Barricades stolen
Barricad~s ~tolen costs
Barricades damaged
Actual
_ !968-69
56,306
207
53
79i'
70
Average No. barrlcades in field per day
Average No.· flashers iM field per day
to Puti1ic Works Main-
Budget Estimated
_1969-.:._ZfJ _ ! 9 "JO-]_!_ ___
l8l! j 227 264,851:
370 500
80 90
830 1,000
64 80
2,6l2 5 .224
160 320
$ \ ,830 $3 ,660
lt6 92
2,Sli4 5,088
l l 0 . 220
s 1 , 2oo' , $2,400
80 160
130 ' 260
75 l 50
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DEPARfMEIH OF ,l\DMHllSTRAT!VE SERVICES -BUILDING MAINTENANCE DIVISIOIJ
Salaries
Materials & Supplies.
Outside Services
Other Expenses
City Department Services
Equipment
Total
L<pe.!:l_?itures by Activi_!y Estimate
Administrative & General
Preventlve Maintenance
Painting
Repairs -Gen~ral
Repairs -Vandalism
Janitorial (Citv Forces}
Construction
Building Operation
Traffic & Safety
Security -Outside
Repair & Maintenance -06tside
.Utilities
Total
financing
Expenditures Transferred
General Revenues
Total
Personnel
Dlrettor, Building & Equipment Service
Building Mainte~ance Supervisor
Building Maintenan~e Leadman
. Bui Id! ng .Mal nten'anceman I I
Building M~lnfena~~eman I
Buildin~ S~rvice Su~etvls6r
Bui Id inn' Service· Leadmrin
Building Serviceman
· ?ubri c· Works· Mai ntenanceman I
Pub 1 l c Works Hai r.tenanceman 11
.Jan r tor
Janit6rial Lea4man
Total
$132,298
26,371
60,669
38. l 41
11J,!l2
621
$375,212
$ -0-
1 l ,548
18,869
57,742
4,328
36,352
35,903
210,470
~o-
-0-
-0-
-b-
$375~212
$307,li95
_!:] t 71_1_
$375,2!2
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Budget·
_!_969-ZQ.
$202,297
38,084
!i],248
48,701
l33,37B
__ 1J86_
. s lfJl • 58/~
$'25,016
27,200
27,200
76,800
1,' 480
86,800
51!' 600
l69,488
-0-
-0-
-0-
-0-
Slt71 ,584
$li42,li28
29, I S6
$471 ,584
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Proposed
_12._Z_Q_:Z]_
$262,893
41, t 5~0
57,833
53,523
160,201
__ 2_,~50
$581,250
$ 26,596.
88,856
65,675
-0-
-0-
197~183
22,216
-0-
18,741
15,000
37 ,983
_ l 09 ;QOO
$581,250
$4li2. 429
_ _!)8,821_
$581' ,250
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~------~----1910-11~.----------------------------------------------------'
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Pa!o Alto's new downfow11 Civic
Center went fuily operational at
8:00 A.M~. Monday, March 23, 1970,
after a well organized weekend move
from 1313 NewP.11 Road, soon to
become the Comrrii.mity Cultural
Center.
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DfPARTt1f:tlT tJF' AD~·HNISTR1\TIVE ~tRVICES -EQUIPMENT MAINTENANCE DIVISION
Obj~::_t i ves_
The objectives of t~c Equipment Maintenance Division are as follows:
. '
o Insure thst Cily equfpMcnt i~, ~:ah~~qtJately maintained in a!1 r;::conomical
Manner to effect1vc;y support the provision of municipal services.
o Insure waximum efficient, effective and safe utilization of vehicles and
other equipment by City department$ .
. o Minii"nize the capital inv,~s\r1er.L in equipment v.:hile. meeting the ope!'"ational
needs of City dep~rlmrnts.
!_'rograrr:
Funds for the Cit·:1's mocorizcd equipment are reflected in the Department of
Administrative Services' Equipment Maintenance budget. Funds accumulated
from charges to General Fund and Utility departments for the use of motorized
equipment wiil be carried in a r~serve account of the General fund to finance
equipment rep} acemen ts. In 1970-/ l 115 motorized vehicles rnee ting replacement
standards designed to maxim~ze usage and minimize operating costs will be p~r
chased at a total cost of $160,000. Two additional police vehicles ""i 11 be
added to the fleet.
In the past few years it has been demonstrated that heavy construction eauip
ment used_du;ing normal working hours has not received adequate maintenance
services. A new program designed to alteviate this problem is proposed for
1970-?l. In essence, the program will consist of providing Sifurday service.
Through wise use of overtime this service can be provided without additional
perscnnel at a cost of $2,500. Other changes in the level of services are
reflected in a proposed increase for rental equipment. A tot~! qf $2,000 is
needed tci provide t~is equipment. If a construction crew 1 s productivity is
contingent on ~:partic~lar piece of equipment wl1ich is in for repair, a ren
tal unit will be ~roVided immediately.
In the coming year ·the Equipment Maintenance Division ,wi 11 assume a leadership
role along \..,iith the Personnel Division in the development and impfornentation
of.a motorized vehicle operators' program designed to instruct fity employees
in the use of proper methods, procedures and techniques required in the oper
ation of r~gol~r, specialized and heavy duty equipment.
Actual Budget Estimated
Performance Statistics 1968-:-69 1969-70 lJ70-7 l ..
Work Onjers Processed 5, rn4 5,000 5,200
Preventative Maintenance Services 7>539 8,000 8,000
Fleet Mileage y~ t ,938,049 2.,500,000 2,500,000
Ga t lons of Gasoline llsed .: .. ~ 25~,016 271 ,840 271 ,000 fr
VehicJes in·S~rvice 282 287 289
Vehicle Replacements, 37 Lio 45
---------------1~10-1•--------------------------------------.._ __________ _,
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DEP/•.RTMOJT OF ADMINISTRATIVE $£RVlCES ·• FO.UIPMENT MAltiTEN,\!JCE OIVISIOU
Salaries
Material~ & Sunpi ies
Outside Services
Other Expenses
City Department Services
Equipment
Capital Reserve Increase
Total
Exf:>endi tures l:iy Activi t.J_ Estimate_
.
Administrative & General
Equipment Repair
Interdepartmental Work
Equipment Replacement
Equipment Operation
Total
Expenditures Transferred
Department Revenues
Capital Reserve Decrease
Total
Personnel
Building f. Equipment Maintenance
Supervisor
Shop Supervisor
Mechanic
Auto Serviceman
field Clerk
Total
(\ctual
_!568_:§9
$154,272
J 2 l • 2 2 l
l 6 '4 liJ
3~ '775
22 '713
126,138
-~2-1_~
$ 4,223
166,856
3,525
162,26t1
179,206
$516,074'
$512,695
3,3/9
$516,074
2
9
3
1
16
Budget
196~..::lQ_
$172,413
120,017
18 ,1165
. so ,681
. 95,725
175,211
s632,s12
s 39,075
254,521
I 3, l+OO
135,665
~_.35l.
$632,512
$543,821
14 ,000
-~·691
$632,512
l
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9
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16
Proposed
I 9 7 Q:]J.__
$ 180 ~ 2113
i27,500
20,050
47,387
103,236
177 ,25(1
$656, 16(,
s 43,904
25 l '558
17 ,872
160,000
182,832
$656' 166
$491 ,328
6,lioo
158,~38
S656, 166
2
9
3
1
16
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,_ ____________ ...... _________ ......, ______ i970-71 _______ ,,,..
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OFFICE OF fHE CITY CONT~OLLERh
Q_b)_cc t.!.:·~_s_
The objectives 0f the Office of the City Contro~ler· are as fol1ov:$.:
o Tc give advice-~nd recon~endat1ons to the City Council on matters of finan
cial pol icy an0 procedures.
o To establish and maintain effective centralized systems of financial infor
mation and contr~l over City assets and operations.
o To provide the fr~mework for financial planning through the design of bud
get forrn<its c'.lnd systems and to participate in the review~ consolidation
and preparation of sucll plans (budgets) for presentation lo the Council.
o To administer a program cf insuran~e that adequat~1y protects the financial
securit_y of the City i;1 cornmensurate balance ~'.'ith insurance cos;s.
o To co~duct an active scheJule of internal audit.
o To plan, program and ope(3le centralized electr~nic data processing facll
ities to efflciently handle the informat1onal needs of the City in areas
where the use of (OP techniques can be economically justified.
o To render timely and informative financial reports to the City Council,
Ctty Manager and various depa~tments of the City.
f!ograw
Continued development of a computer··based ~1anagem~nt Information anJ Control
System (MiCS) \·Jill be purs1Jed in the coming year. -lnstallattc.n of new 11 third
generation 11 equipment '<ind conversion of existing prograrns to it \·:i11 be fore
most in the \-Jerk schedule. Design and programming for the revitalized and ex
panded Utilities Customer Service e\ernent of the M!CS hii 11 ulso be uirried on
and, hopefully, made operational before year end.
Financial transactions ;-ind administration stemming from construction of the
Regional Water Quality Control Plant and other capital projects will cbnsti
tute a significant part of the 1970-71 program.
The schedule of internal audits conducted by the office wi1 I be enlarged to
keep pac:e with the growth in volume and diversity of City activities, Work
will be undertaken to achieve a better correlation of related· records and files
reai~tained by the Controller, the Treasurer, and the Purchasing a~d ~~rsonnel
Departments.
In summary, the operating costs are expected to increase approximately $23,000t
of which sstooo results (rem greater allocations of indirect costs th~t are not
~ontrolled by the department. One staff change requested is the addition of
one Fiscal Control Clerk II to pe~form advance accountihg work in Connection
with the budget and-special report prep~rat!on. The incr~ase in outslde ser
;.'ice expense reflects the use of outside keypunching and programming services
that were formerly identified as casual. The remainder of the increase antici
pates a higher fee for the outside audit and some additional EDP equipment
._,rental. _J,.
____
1~_s_!)_d_g_e_t_a_s_s_;;;~ ~t;1d_b_y_t_h_e_C_i_t_y_c_o_n .. t_r_o_..1,_l_e_r _______ ,-.. -------· . '
35 '. ._:..
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----------------~•..__ ____________ ....._
Salaries
Materials & Supplies
Outside Services
Other Expenses
City Department Services
Equipment
Total
Administrative & General
Data Control
Data Processing
Systems Development
Total
Expenditures Transferred
General Revenues
Total
,,
Personnei
City Controller
Deputy City Controller
Data Processing & Systems Supervisor
Programming Analyst
Programmer I
Data Proce~sing Operator
Fiscal Control Clerk Iii
Fiscal Control \:1erk 11
·Fiscal Control Clerk I
Keypunch Operator
Sec.re ta ry ! I
0 ff i ce C le r k I I
Total
-~
OFFICE or THE CITY CONTROLLER"
f1ctual
1968-69
---~----
SIB~,096
8,521
62,2lt7
23 '725
3/,876
_l ,785_
5318,250
s 90,598
107,273
102,291
__ !_~._08§_
$318,250
$259,384
-5~?66
s318,250
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3
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2
20
Budget
1969-70
$191.777
12,8G3
68,804
26' li80
35,352
___ ]!}!}__
SJ35;~17G
s 30,041
132,957
'113, 208
-1_9. 770
$335,976
S298,800
3 ~ ·7" -~l,D
$335,976
I~
3
3
1
(l
Proposed
1970-71 ------
$199,836
l3,S48
78,573
27,825
38,061-i
672
$358,518
$ 93,999
l l 5, 212
l J!1, 67 l
3l; '636
S35B,518
$.298,805
__ 5UJJ.
$353.518
.5
3
3
. l •
0
19
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~--~------------------------------------------------1970-71 --------------~
36
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CITY TREASURER
The objeet i ves of the Office_ of City Treasurer are as fo 1 lows:
o Provide for prompt and economi~al collection of revenue, insure its safe
keeping, and obtain maximum earnings on monies in custody.
o Provide an efficient business office that is highly responsive to the
service requirements of customers of the ~~veral municipal utilities.
o Insure that parking meter and ~ermil programs are administered to maximize
the utilization of parking spaces at the least ~ost and inconvenle~ce to
the publlc.
o Provide ~onsulting assistance on financial matters, d~velop new sources of
revenue and obtain maximum yield from existing revenue sources.
o Insure that parking spaces in business dlstricts are utilized by thosi'for
whom they are intended.
The Treasurer's Office, in conjunction with the City Controller, wil1 utilize
the new NCR Century computer to design a more efficient utility services infor
mation system. · lhe new system is scheduled for operation in early 1971 and
will improve speed and accuracy in answering c~stomer inquiries, simpllfy pro
cedures and will provide important information for·other City departments.
The new Civic Center facility and Centrex telephone system will enable the
Department to improve its public contact. In the coming year the utilities
business and collections offices wi11 review procedur~s and O~e of these new
facilities in order that the optimum 1·evel of service rnay be provided to the
pub 1 ic.
In the spring of 1970 the ·Department will Initiate three n~w programs:
I) The Customer· Service Fie 1 d Unit wi l 1 deve 1 op procedures and commence oper.,.
at ion. Training programs for field uni ts and business office personnel wU l ·
be conducted stressing customer service responsibilities. 2) The operation·
of the new Civic Center parklng garage will be reviewed. Close a'ttention ·~'.fill
be given to the garage 1 s impact on·traffic flow, usage and ability to be.
financially self-supporting. The information gained from this study will be
used in planning additional parking facilities. 3) The civilian parklrig en
forcement program wi 11 be in l ti ated. This program's pr irnary b~nef I ts wi 11 be
,.,_ ____________ 1970-71----------------.......... ----~--------------------------"
.;
37
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CITY TREASURER
the atta1nment of «'J higher level of rarkin~1 regulation, enforcement anJ the
reassignment of three. Police Officers formerly assigned pad:.inq duty respon··
sibil ities to more important law enforceM~nt tasks.
interest income for 1969-70wi11 exceed the budget estimate of 5708,000.
It is estimated that ir·,terest inco;r.e for· 1970-7! 1dll be $720,000. Funds
aval ]able for investment ~-Ji 11 increase because cf the feCenl sale of ',·later
quality control facility bonds, but th~ increased earnings that i·1ill result
»·Iii! largdy be offset by deciinirig interest rates.
Performante St~tistics
Tota1 payments processed
Depo5its processed
Utility meters in service
Utility customer accounts
Service orders processed (l)
Field investigations
Credit notices processed
Customer' contact~
Parking meters on street
·Parking meters serviced
Citations issued
(1) 1970-7! includes calh of
new Customer Service Unit
-.;·.
/\ctual
!1.§_§_:~}_
297,538
S0,539
2t1' 787
l l ,679
7' 129
18,309
879
3,555
Budget
1969-70 ----
7.96,000
2,700
61'100
25 ,200
14 ,500.
10,000
!8,000
875
3,700
Est l mated
-~70-7 l ___ _
290,000
2,800
61'500
2Li,ooo
27,000
2,300
Pt, 500
50,000
891
3,500
85,000
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..._------·~--------------------------------------------1970~7t _____________ ,,,~
38
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OEPJ\RTHH/T Of THE CI TY Tfl.F.f\$URER
Salaries
Materials & Su~plies
Outside Services
Other Expenses
Cit~ Department Services
Equipment
Total
Administrative & General
Cc::ish i er i ng
Customer Service: Office
C~stomer Service: Field
Meter Reading
Parking
Parking Enforcement
Civic Center Garage
Total
Financing
Expenditures Transferr~d
General Revenues
Total
Personnel
City Treasurer
Customer Services Supervi$or
Collections Supervisor
Field Services Supervisor
Parking Meter Serviceman
Meter Reader Supervisor
Utility Services SuperVitor
Parking Monitor
Secretary I I
Parking Meter Collector-Maintenanceman
Customer Serviceman
Consumer Serviceman
Meter Reader I I
Me for Reader l
Credit Account Clerk
Office Clerk IV
Cashier Clerk I
Cashier.Clerk II
CDstomer Service Clerk
0 ff ice C 1 erk I I
,,,_ ______ 1970 -7t
<' 39
' Act Uu I
1968-69
$180,310
2,416
6. 162
23 ,06~
42' 123
5,821
$259,907
s 36,686
44 '972
34,213
36 ,6lq
83' l 71
24 '2 l8
$259,907
$219,713
110,1914
$259,907
0
0
0
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0
5
0
1
2
0
0
5
24'
Budget
.!.2§1.:-7 o _
$219,310
5 ,936
21 ,932
-30,367
56 ,011
14,315 mr:arr
$ 21 ,269
!t9 ,606
50,-702
45,031
99,435
. 46 ,200
35,628
s347 ,87f
$245,316
102,555
)347-:s?T
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0
7
0
3
4
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0
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J. '
Proposed
i 9 l_Q_:-1.!_ -
$ 331 '356
9,980
38,538
31 • 798
59,922
9,635
$1181 , 2 2 9-
$ 5,000
54 '724
80,642
122,437
102,975
24,943
45,686
44 .822
$481,22§-
$278,317
202,9!2
m1 ,229
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Sil 1 .:i ri es
M~terials & Supplies
Outside Servi<:es
Other Expenses
City Department Services
Equipment
Tot<:il
Engineering/Administration
Streets
Parks
Building Inspection
Tctal
Expenditures Transferred
Departrne:-it Revenues
General Revenues
Total
Personnel
DEPARTMENT OF PUBL1C WORKS -SUMM~RY
fie tua 1
_i_96~-=--~2
SI, 310 ,889
195,035
219,165
214,42'3
61i2,237
___ !_~, 2513_
52,593,010
$ 1113' 1811
l ,088 '(,56
968,5711
.i 22 596 ______ !...; __ _
s2,s93,010
s 2; 8 'f135
341,139
2 ,033 '43?_
$2,593,0iO
. 147
Budget
l 96~-~ 70_
$1 ,422>ii18
225,7t,1
223,044
262,270
628,607
36' 135
s2,798,21s
s ~32,882
l • 175 '082
1,066,1113
121~ 108 _ _____ , __
$2,798,215
s 223,570
378.710
__?~~~>-?-
52,798,215
143
· Proposed
1970-71
~----~----
$l ,51f0,925
207,621
!70,if85
264,437
·649.~50
··-~-3 ,25]_
$2,836,ilS
$ ~60,261.i
1'116 '717
l,il?,239
-~955
$2,836,175
$ 256,918
338,660
2' 180' 597
$2,836~175
1~6
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~----------------------------.._.------~--------------1970-71 --------------~ 'i .\ 40
--------------------------
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DEPi\RTHEtfi' OF PUOl.lt \.iORKS -i\DM!IJISTRATIOn AND EriGltlHRWG OlV!SiON
The objectives of the /\dmlnistration/Englneering Division are .1s follc\·1s:
l\.dm i n i st rat ion
o Insure ttwt the manpm1er, 1naterial and equipment resources \..,.ithin the pub·-
1 i~ works agency are fre~ly and effectively used for priori~y work tasks.
o Provlde for the development and systematic updating of a comprehensive and
integrated long-range plan for public works ~ctivities.
o Assume the inltlative in coordinating the engineering and p1anning activi
ties of ·~1ater, gas, sev1er and elect!ic utility operations which are inter
related and have interdepartmental Implications.
o -Make certain that 0utside ccntra~tors engaged in municipal construction
activities conform to established time, co~t and quality standards.
o Insure that public works projects are planned, design~d and constructeil in
a technically competent, economical and safe manner.
o Provide for the timely and ef"fective co~rd!nation and integration of State,
County, and munitipal pub) ic works projects.
o Acquire property or proµerty rights at the proper time for fair market
value ~nd provide for effective manage~ent of real property as required.
o Insure that privat~ property with regard to sub~ivisions, grading 1 and
excavation meets established developmental standards.
o Protect the ptiblic fight-of-way from development which impairs vehicular
~nd pedestrian tr~ffic or creates unsafe conditions.
o Serve as a reliable.and up-to~date information re~ource w!th regard to
public maps, weather ~ata> and technical assistanle.
o Protect and enhance the quality of the ~lhysical environment.
""""""------1910-11---------------------------'
41
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OEPJ\P.-u~un OF PUBl IC !,.;oru:s -i•Jin1ri1srn;\TJOIJ l\tlD rnG111EER!rlG DlViSlON
Coordination and irnplen~entntien of the City's <J".lbi!.i0t.l'S Capital ·1mprover11ent
Program is a major responsibi!;ty of the /;dministr-3tion/£ngineering·Division
of the Pub 1 i c \1orks Depann:en t.
h.io add)tional positicms are proposed in the Admini:,t;-ation/Engincering buJ
get. J\n f\ssociate ~ngincer 1·:i 11 be <:·s~i-~~ned to provide capital impraverient
project coordination <lnd contr"act <:idrr:lnistration. This additional position
is requir~d by the aggressive pace of the City's Capital Improvement Program.
Approximately 80 projects are planned for the five-year period Jg70-75.
AJong with this additional ?Osition, expanded efforts will be directed at
the use of Program Evaluation Re~iew Techniques [PERT} ~nd co~puter applica
tions for engineering problem solving and project control.
The City's Capital Improvement Program has also created the need for an addi
tional Property Agent in order to keep pac~ with proµerty acquisition and
management actlvit1es. This position wi 11 provide assistance in perforrni~~
negotiations for acquiring property and rights-of-way, preparation of leases,
deeds, agreements and reiated documents an<l data i·equired in tl-1e property
acquisition/management program. Additionally, a detailed, ce~tral ly locate~
City property inventory progr<:1rn i.·1iJJ be ir.stitutecl and maintained \·Jith the
addition of this position.
Among the program develop:;:ent steps for the. Dbision dur:ng 1970-71 are initi
ation of a furctional engineering personnel rotational program, initiation of
a study of rnanpm-Jer uti!iz,Jtion and .oiilor.:ution dnd lnstitution and ueveiopment
of a program at the depar'Lmerital level to permit an evaluation of operatlot"!<d
etfectivene:is and to improve ".·JCd: coPtrol.
Recently, and particularly during the past ycr:ir, a comrnunlty a•·!areness and
emphasis on environment ha~ emerged. !n response to the need for sustenance
and improvement the PLJblic i./orks Engineering/1\dministration budget contains
an activity entitled environrneutal control. "fhe ne\·1 activity is df~s!gned
on a pi i ot basis to accornp 1 i sh t~sks ; n many are~s of the c.omrnun i ty. The
environmental control function will consist of consolidating exis(ing pro
grams and instituting some nE!W efforts. 'Generally, environmental control
'wl1l encompass the fol1ov;\ng existing programs: Refuse Contract Administra-
tion, Transit Contract Adrninl'stration, '.·foed Abate:inent, and side~·talk encroach-
me·nt. Ne~'/ programs will include on-goin~1, accelerated inspection and en.force-
me11t of planned community developments, use penni.ts, zoning requirements and
parking lot requirements. Heretofore, efforts relative to the foregoing have
been conducted <''1 a complaint has is. An additional Office Clerk ! I position
is required to i"mplemcnt the program, as h rec.lasstfication of one Engineering
Assistant Ill to frivirnnmen"al Control Sp~cialist.
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...._ ___________________________________________________ 1910~1• ________ _.. _____ ,
42
DEP/1RTMHH or PUBLIC WOfl.l<.S -t~DMl!llSTRJ\TfON MIO rnGWEERltlG
Salaries
Materials s Supplies
Outside Services
Other Expenses
City Department Services
Eqtl i prr:ent
Total
Oeoartment Administration
· and General
General Engineering
Engineerlng-Subdivislons
Engineering-Projects
Engineering-Utilities
Property Acquisition & Manag~rnent
Survey in~
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Non-Engineering Work
Field inspections
Environrnenta1 Control
Financino ----""'-
B Expenditures Transferred
U Department Revinues g General Revenues
E T Total
)
fi.c tucJ 1
J96_8_:_~~
$259,814
5,672
68 '2 i1
29,492
49,091
9ot1. ----
$4l3,l8L~
$143,488
I 50, 189
2 ,522
53,li05
9,269
19,317
I ,005
_ _}1_~82_
$~13,184··
$110,483
16,484
286,2!7
$Ii 13. 1814
Budget
1969-70
$7.6], liOB
2,982
. 82 ,260
34,403
41,. 329
___ ! .soo_
$432,882
$ l 11'132
174,513
l ,800
50,6lili
18,360
23,932
548
_SI ,9_?l
~432J882
$ 75,000
19,400
_3J~L~82_
$432,882
ProposE:d
J1zo-71_
5310,276
6,085
52t325
42,042
l18,323
-__ !__,_?J)_
$1160) 264
$145,755
94~879
59,400
!15 '886
~.606
38,968
70 J 770
$138,440
23,800
298 ,024_
$460,26~
---------------1970-71------~,-I ________ _...._.._ __________________________ ,,_, ____ ,,,,.
43 i
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DEPARrnEtn OF PUBLIC WORKS -ADMINISTRATION Mrn rnG!NEERHJG
Personnel
Director of Public Works
City Engineer
Deputy City Engineer
Associate Engineer
Manager of Engineering Services
Special Contract Supervisor
Environmental Control Specialist
Pub1!c Works lnspectcr
Assistant Engineer I I
Assistant Engineer I
Chief of ?arty
Engineering Technician II
Stenograph~r Clerk
Engineering Technician I
Eng.ineering A~sistant II I
Engineering Assistant 11
Engineering Assistant I
Property Agent
Assistant Property Agent
Administrative Assistant II
Secretary I I
Office Clerk lli
Off ice Clerk I I
Total
Actual
1968-69 -,,---·
0
l
l
1
0
1
0
0
2
0
I
2
0
5
2
J
1
0
l
1
0
0
21
8udqet
t 969.::._IQ_
J
0
0
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1
0
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1
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1
0
0
J
5
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0
') ..
0
21
Proposed
_!1JO:]J __
1
1
0
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0
0
1
4
2
}
l
24
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~------------.-..-------------------------------------1970-71 ____________ __,
44
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DfP/lfdf·!E/Jf or PUBLIC WORKS -STREETS DIVISION
The objectlv0s of th~ Streets Division are as follows:
o Protect the City's significant capital investment in streets t':-1{~ street
imp rcNerrc n ts .
o Insure th~t City streets and sidewalks provide for the safe and orderly
flow 0f pedestrian and vehicular tr~ff1c.
o Pr·ovide for effective maintenance of the City 1 s storn1 drainage system
to minimize property damage related to water fl6w.
u Mu.intain streets and p<lrk!ng lots in -J clean and safe condition.
During the past several yean City streets have been improved by the resur
facing of a significant number cf 5treets. lt was theref6re possible to
reduce this program during the past two fiscal years. A further reduction
is now possible. Funds proposed for the 1970-71 budget for this purpose
amount to 549,000, as compared to $59,017 i~ the !969-70 budget. The pro
posed maintenance resurfacing provides for resurfacing 3.15 miles of City
streets (additional miles of select system. streets are proposed in the
l9/0-/I Caµi ta! ln1provernent bud9et for structural street improvements).
The Division's annual slurry seal program has been incre~sed to $20,000 to
include the se<lling of 5,7 miles of City streets. This is a preventative
maintenance program. The use of slurry seal postpones the ne~d of more
costly street resurfacing and has the added advantage of not reducing the
height of the street curbsJ which results frcm resurfacing with the thicker
layers of asphaltic concrete.
Progress has been made in the development of an ir:ventory of streets, side
walks, and related installations. Traffic sign installations, traffic
markings and street furniture (trash containers 1 benches, etc.) have been
lnventoried and recorded through data processing. During the 1970-71 fis
c,:d year the inventory wl 11 be expanded to include other related items of
street maintenance. This program will add a scientific dimension to pro
grammed street and street related maintenance.
"'-------------1970-71---------------------------------------------......------rlfl"'
45
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DEPARTMENT OF PUBLIC YORKS -STRElTS DIVIS10N
During 1970-71 the ~trcets Division wil I continue to develop a work medsure
ment and control program as~~ ald in establishing performance standards and
cost/benefit relationship~.
The annual program of marking pede'.::.trian ar1d school c.-oss\·1alks and stop b.Jrs
viith a tberrno-piastic m(lterial will continue. The sum of $3,100 is included
in the i970-7i budget for th!'> purpose, The economy and durability of this
material is proven by the condition of the thermo-plastic crosswalk markings
in the dc»mtovm business are-3 v~hich v1ere aopi ieci four years aqo.
An appropriation of $2,000 i:s lnciuded in the Streets Division budg~t lo con
tinue a program beoun iri l9h9-70 under · .. :hich $.und::iy strE:et sv1eepin9 is con
ducted in re~idential areas during periods of heavy street tre~ leaf failings.
This program has the added benefit of minimL•ing leaf cbsti·uctions to Ci·~y
storm drainage facili~ies.
Performance Statistics
Miles of improved streets
Sidewalk repaired by outside contract
(sq. ft.}
Si de\·ia 1 k ,-epa i red by Ci t y c re\-JS
(sq. ft.)
Base repair (<.q. ft.)
Curb miles of street cleaned
Ml les of lane line painted
New traffic signs installed
Traffic ~igns repaired
Streets, cracks & j0lnts sealed
(blocks)
Streets, slurry sealed by outside
contract (rni lcs)
Streets, black sealed (sa. vds.)
Utility ditches (ma!ns & .se~vices
patched \·.J/A.C. or c0ncrete) (sq.ft.)
Traffic taunts made
Hiles of street resurfac~d by outside
contract:
Malntena~cc program
Se I ec t sys tern program
Total miles ~treets rhsurfaccd
flctua1
J_96_8-6~
153-75
30,808
151,827
4 7 '332
98 .118
468
3 ,':)87
233
1.53
7.65,79~
75' 427
248
9.D7
'·· 12 13.99
Budget
~_969-7Q_
15,000
26,000
130,000
45,000
82
350
l1' 100
250
2
300,000
75,500
175
. 5. 2
7.7
T2.9
Est ir.-iated
_l_~ ZQ :_LL_ -
15,000
26,000
95, ODO
48,000
90
350
4,000
J 5 !
5.7
326, !87
50,000
175
3. 15
2.99
b.14
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...._ __________________________ _....._ _____________________ 1970-71 ____________ _,,,,,,
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DEP/:,RTMUH OF PUt.l 1 C WORKS -STREtTS D ! V ! S iGtl
Exp~nd J. tU.!:_f?2._}_y_Jl~~~L
<·
Salaries
Materials & Supplies
Outside Services
Other Expenses
City Department Services
Equip111ent
TotB 1
Ex_e_~dlture.?_~~~t iv i ty Est ima~~
Division Administration and General
Administrative & General
Street Maintenance
Street Cl can! ng
Lighting (Energy}
Si dev-1a l k Rep a i r
Work for Utilities
Traffic Painting
Other Work
Sign Maintenante
Storm Drains Maintenance
Capital Projects
Signals (Energy)
Parking Lot Maintenance
Survey & Inspection
Park Roads
Total
Expenditures Transferred
Department Revenues
General Revenues
Total
f\c tua l
!%8-69 -----
$ 385,693
144,988
Pt3,l59
56,297
3511,730
___ ]L.789
$ l ,D88 ,656
$ ~67,833
277 ,892
195,35'1
89 '5t1 l
n ,ri92
55,275
53,000
l13, 360
36,395
Jl .1~58
2 l '49 7
20,66/
18,527
4, 722
___ 1,643_
$1 ,088 ,656
$ 47,604
l 2 ;41.8
l 028 6'd.f
-' :Ii ...
$1 ,088 '656
Budget
1969-70 ------
$ 1137,260
173,612
)24,/00
69,883
3i1?. '4 77
__ ])_, l SQ_
$1,175,082
$ l 5 7 '497
265,220
195' 120
112 ,800
103,860
56,400
62,982
64,081
38, ltOO
37,080
26,292
27 ,600
19,SCO
2,730 ___ s ..t5.IQ_
$1,!75,082
$ 64,700
9,280
_!_J_QJ_.!_ I 01_
$1,175,082
Proposed
1970-71 ----w-------
$ 1159' 179
l)0,232
98,000
64, ms
345,345
____ ?3_? _
$I , l l 7, 239
$ \ltJ,671
214,696
223 '31.2
96,000
i24;149
53,366
82,92!
45,'459
34,683
ld '1186
22,226
27,600
7,660
$1 '117. 239
. $ 50,608
10.~so
1,05~
Sl,1!7,239
l.._~-------------1910-11-----------------------...----------------..... ------------~
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Personnel
Public Works Superintendent
Public Works Supervi$Or
Heavy Equipment Operator
Equiprn~nt Operator
Equipment Operator I
Public Works Leadman
Public Works Maintenancern~n
Public Works Ma1ntenance~an
Pub 1 i c Works M;:; in tenancerran
Maintenanceman
Field Clerk
Office Clerk I I
Total
----~----------------------------__,
DEPARTMENT OF PUBLiC WORKS -STREETS DIVISlON
Actual
_lJ_ G ~-_§2_
l
3
0
1 l
5
4
111 5
t I 1
6
7
1
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45
Budget
1969~_?.Q_
l
3
1
10
0
11
7
l1
6
7
Proposed
1970-ll
-.
)
l
10
a·
4
7
~
6
7
1
._.1_
45
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~--------------------------------------------·._ _______ 1970-71 ----------------
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-~itft4~~~f !ti;¥9z;;~~
. -~;-~<-__
1.-. ,;..1'.f:--. " ~._-:: '"L~ ,<. ·" .-
f ~'5ff~~·~-'/t;:;:,;J~-.:~~f::~ ~ -
Well maintained, clean streets and side
walks do not just happen. The Streets
Division has rnspomibility for both repair
and preventive maintenance, and minor
construction. All streets get frequent
sweeping year 'round.
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DEPARTMENT OF PU6LlC WORKS -PARKS DIVISION·
Obiectives
~-------
The objectives of the Pai·k.s Division are as follo'tJs:
o Preserve the natural beauty and functlonal utility of Citv parks in
an efficlent and economical manner.
o Provide for safe, attractive, an<! playable outdoor recrer:itional
f aci l i ti es.
o Promote the u~e of and preserve the existence of street. trees.
o Insure that tree growth does hot disrupt electric service.
o Maintain the playability ancl attr·;:,ctiveness of thi;;_, Muriicipa-1 Golf
Course within reasonable cost.
Ir: the past several years the Ptlrks Division vmrk load has grov!n consid
erably through the addition of numerous landscaped park and other public
facilities. Some examples of ~dditional maintenance responsibilities in
clude the Civic Center; Mitchell Park Community C~nter; California Avenue
Parking Garage; Juana Briones Park; Baylands Athletic Center; nearly two
miles of .<\lma Street o.leander plantings; landscaping at c;ubstations and
other utility installations; an expanded Rinconada Park; El Camino Widen-
ing landscaping and landscaping and maintenance related to the OcMntown
Park (North}. Automatic irrigation iMprovements, more 5opnisticated mech
anical equipment and stress on work simplification and efficient proced
ures all have enabled the div!sion to assume maintc~ance of such.facilities
since 1964 without ~dditlonal non-supervisory personnel.
Fundc:; in the amo~1nt of $\0;500 have_ been programmed for City Employee~
Beautification Committee projects, the mosi: significant of which are the
proposed planting stri;.> qn El' Camino Reel! bet;..,ieen Palo ;\Ito and University
Avenues and a program of ins tali i ng benches j n the dm·mtO\'m area.
An appropriation.of $1,800 is lnciuded in the Park Division b;Jdgel to
provide for con~1"act trimming of street trees· in the Uri.,lversi~y Avenue
)
----------------1910-11---------------------------------------------------------
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DEPARlMENT OF PUBLIC WO~KS -PARKS OIV!S!ON
ared. Trees in thls ar~a re~uire a l1igh degree of mainte~ance to prcv~nt
blocking of $ig~is and to sustain a contl;iuirig sym,11etrical appe;31;:inc~.
Experience has shown that edch y6ar a number of the City 1 s 80,000 street
tr~es arc destroyed br automobile accidents. The present pol icy is to
charqe those who are ~esocnsible for destruction and reolace destroved
tree~ with a flve--gallon. (l/2-ind~ C<lllpcrl .-,ize street tree. It i~ pro··
posed to replace !arg·~r trees ~d1ich are destroyed \·Jith lar<Jer, 2-inch
ca Ii pc r spec i :11e11.-,. Th 1 s p:o~1r.irn •·:ou l d !Jc financed entirely f ram t.he
proceeds of charge~ to those rcspcnSible for the destruction of trees.
Reclassification of one Tree Maintenanceman I I I to Park Maintenancemar1 I If
is p1·oposed.
Performance Statistics
Street Tree5 Trimmed
Street Trees Planted
Street Trees Sprayed
Line Clearance
Flats of Bedding Plants Planted
frees Fertil!zed
Sal1ons of Weedicides
i\c tua J
JJ).§_?_::__~~
12 ,912
'>27
14 '706
I, ?46
891
996
700
. Budget
_ll_~ 9 -7 !_!_
13 ,000
500
J!1, 000
l '100
900
500
.700
...._ _______________________ . _____ 1970-71
Estimated
19."70_-71
12,500
300
il1, 500
l ,GOO
370
500
600 A
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DO»WJMf.tlT OF PUBLl C WOR!<S -PARKS 0 l VIS I Oti
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Salaries
Hateriali & Supplies
Outside Services
Other Expenses
City Department Services
Equipment
Totai
Division _Administrative &
Gene l'i.J l
Park & Ground~ Maintenance
Grourids Mai~tenance for Utl1ities
Parking lot Maintenance
Mi see 1 l aneou:;. Non-Park \.fork
Street Tree Planting & Maintenance
Parkway Maintenance
Cily Nursery
Golf Course Maintenance
Capital Project Construction
Property Damage Repair
Be2ut l f i cation Commit tee
Total
Expenditures Transferred
Department Revenues
General Revenues
Total
Ii
--------1970 -71
51
1\c tua l
l 968-(,9
~--------··-
5572,213
113>1180
7,659
! l8 ,020
221 ,231
__ .? ..... 1]_!_
s 176 ,99 J
290,906
17,015
10,481
5,708
202,029
104' i88
16' J 110
Jli4,93l
185
$968,574
$ 60,348
233,573
6]it ,653
$968,574 -
-------------------..,.---~
Gudoet
lJfl:J_Q
$624 '738
li8 ,Oif9
Jl1>9811
! 1,5 ,808
225,229
_____ _]_. 3 ~
$ 1 '06 6 J l Ii3
_,
$103,159
318,200
78,560
9 '720
18,000
186,928
97,000
18,000
174,996
42,500
I ,080
18,000
$T,o66, 1li3
c;_ 8.),870 ~
273,1100
708,873
$1,06(;, 143 _:
Proposed
1970-71 ----
$664. 178
119 ,604
18,485
!44,678
238,026
____ l "--?_}!§_
Sl,ll6,7l7
$116 .903
1~06, 979
19,788
212,29:
107,690
25 '367
178,933
31 ,095
! fl
u ,500
$T:Tib.7T7
,._
... 67,870 " ~83,660
__ I?~L1_~z_
$1,116,717-
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Personnei
Park Superintendent
Park Maintenance Supervisor
Tr1e Maintenance Supervisor
Tree Maintenance Leedman
Tree Maintenanceman IV
Tree Maintenanceman II I·
Tree Maintenanceman I I
Tree Maintcnanceman
Park Ut i 1 i tyman
Nurseryman
Gardener
Park Maintenanceman I I I
Park Maintenanceman II
Park Maintenancernan !
Equipment Operator I
Public Works Maintenanceman
Greens keeper
Supervising Greenskeeper
Total
OEPARiHENT OF PUBLIC WORKS -PARfS OIVISiON
Actual
1%8-60 ~--~~~-
( _,,
2
6
l ·' 0
z::. _,,
8
15
1 b.
4
5
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72
Budget
i.~69:_ZQ_
l
3
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l
3
6
3
11
'}. ,
5
12
l li
l l
0
0
l
l
69
Proposed
_1970-7_1___
l
3
l
3
5
J
.:.
2
5
l 3
l 4
1 1
0
0
l
J
69
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.,_ ________ ..,.. _________________________________________ 1970-71 ............ __ ._ ______ ~
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Close lo the hearts of Palo Altans
are the City's extensive ;;;nd diver
sified 1>arks, rangi.ng from expansive
Mitchell l"<irk, with a wirle variety
of Mtivities and features, to well
rnan icu red neighborhood facilities
such as Bowden Park
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OEP/,RTMUJT OF PUBL!C \.JORKS -DIVISl(Hl Of P.iJILDftlG IMSPtCTION
Obj~c.!__~~~-.
The objer;tives of the tihtision cf Building l~spection <~re as follrn·is;
o Insure thilt b1;ilJ!n9~ (.onfor1;i to the Jniform 8uil<ll!1g, Plumbing .:ind
Electrical Codes ~~d local restrict'ons.
o Insure that the use and occup<rncy )f buildings cor1ply •·:it~1 established
s tar.<l<Hds.
c Insure that building, plumbing ~nd electrical codes remain current.
o I dent i fy and inon l tor tl--:e abaterr,ent of substandard d•.·1e i lings.
Program
During 1969 the mailagement consul ling fl rm of Booz, Allen and Hand I ton con
ducted a study of the orgariizatioi\ and operations of the Division. Based on
an ilnalysis of existing and plannei activity, it became apparent that additional
staffing would be required. An adaitional Assistant Building Inspector is re
quested: l) to assist with the exist.ing inspection workload; 2) to fulfill a
portion of the inspection requirement~ in the Division's program relating to the
elimination of wooden .;triJctures in Fire Zone l; and 3) to make possible the es
tabl ishrr.ent of on annual electrical ins1iection program for industrial buiidings.
During 1970-71 the Division wl!I formul~te housing code inspection and occupancy
permit programs. The first program ~ill be geared to upgrading living conditions
in o1der structures. lhe latter 1clates to inspection of residential structures
at the tfme of sale or ch~nge 1n tenancy tc insure comp} lance with minimu~ he~lih
and safety code requirement~~ 0~ ~ ~r~}1~·inary basis, it appears that if these
programs are to be undertak~n, additional manpo\"ler beyond the level proposed in
the 1970-71 b~dget will be necessary. Fur~her information will be submitted to
the Council on this subject at a later date.
Continual change in build1ng materials and techniques w!il impose new demands on
existing personnel. In this regard a planned program-of staff development, d~
signed to broaden the scope and lncrea~e the depth of technical expertise, will
be instituted.
Ii. number of operational improvements suggested in the Booz, Al Jen and Hami I ton
report wi 11 be implemented. These i nc1 ude---improved cash handling procedures, re
vision of filing systems, improvements in general office procedures and formali
zation of t~e Division policy and p~ocedure mahuai. AlJ programs of this Division
will be closely coordinated with the en~ironmental control acti~lties noted in
the Public Works Administration/Engineering budget and fire inspection activities.
Performance Sta(l~tics
Btiilding Permits Issued
Additions, Alteration Permits
New Co~itruction Permits
Electrical Permits
Plumbing Permits
Miscellaneous Perm!ts
Demo 1 i t ions
Number of Inspections Performed
Housing Inspections ,.. Fire Zone
Annual Electrical lrispettion for··
lndu~trial Buildings
Actual Budget Estimated
1968~69 . 1969-70 1970-71
-1-,i]b" -1 ,500--I, 700
l ' 161 1 .900 I I 500
!15 500 200
676 1,000 900
756 I ,000 900
930 900 1,000
47 ~8 50
12,000 12,000 12,350
300
50
--------------1910-11----------------------------...-.-..--------------------.,,. 53
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DEPARTMEN1 OF PUBLIC WORKS -DIVISION OF BUILO!NG l!lSPECTION
Salaries
Materials & Supplie$
Outside Services
Other Expenses
Clty Department Services
(quiprnent
Tota 1
Administrative' & General
Permit !ssu.3nce
Plan Checking
Field lnspecticn
Housing Inspection
Zoning Law E~forcement
Total
Financing
Department Revenues
General Revenues
Total
Personnel
ChieJ Building Inspector
Assi~tant thief Building inspector
Buj !ding Inspector
Plan· Checker
Housing and Occupancy Inspector
Secretary 1 I
Office.'Jerk II
Total
i\c t u'a i
.! 968-62,
$ 93,169
895
136
l0,620
l 7. 185
---591
$ 75.799
13,366
33' i13 l
$122,596
Budge l
!~-~9-~Q_
s 93,012
I ,098
! ~ l 00
12, l 76
16,572
_____ _!29_
$1211,108
$ 20 '9lfl1
10,596
!8 ,885
73 ,683
$124, 108
Proposed
1910-n --------
$107,292
1'700
J ,675
13,532
17,756
Si4l ,955
s 17 ,661
20,523
76 ,673
12,479
-~&!1
$Jl4) .955
~--------__ ....,. ______________________________ __; _____ 1970-71 ____________ .,,.,,
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?!)J !='..::'. t __ ~y-~s_
lhe objcct!11c~ of tt1~ Fire Dep<Ht<nenl are cl'i fo11u .. :':>:
o Pr·ovldt' .Jdecjl~at0, continuous protection to lives and property from
ddiH:Jt!rs Jue to fire and develop and :1~<lintain tf•e operational abiiity
to r.)pidly confinE a fire once it starts and iJltifl1<1tely extinguish it
hefore it rcGches a conflagration stage.
o Pr(•~ioli; and develop public a1·1areness of fire danger, to prevent fires
and to cstabli5.h reasonabie: fire prevention st;:indards.
:;. [;evelor iJnd m,1intain the oper.:.tiona1 abilit·;' to perform non--fire emer
gency services for which the fire department is equipped, i.e., rescue
function, first aid for heart atta{;ks, str·okes and accidents and gen
eral care for people, ~hen needed.
o Design and adopt procedures to functi0n effectively under large scale
emergency situations by coordi~ating efforts with other departments
and divisions in civil defense situatio~s.
o Provide certain other non-emergency municipal ser-vices to the citizens
\·Jithin !he con:munitv, i.e., voter registration, perr'1its, bicycle li
censes and pub1ic education tlemonstratians.
o Insure that departmental operations and other municipal activities
related to fire protection keep pace with progressive fire service
trends and nc1-Jly developed techniques.
o Establish a reasonab I e balance be t\·1een the recornmended standards of
the American 1nsurance f\ssociation and the City's finnnc!a1 ability
to reach or maintain these standards.
o Establish business administration procedures to obtain safe, efficient
department operations to cover a wide scope of service.
P1·ogrcirn
In late !968 the Amcrfcan Insurance Association conducted a fire protection
and grading survey in Palo Alto. The City w~s assigned a C1ass 3 rating, in
dicat lng fire defenses remained generally stable during an unprecede~ted period
of gr-01·1th since the last survey was conducted in 1955. The rating caine quite
clcse, hm.,rever, to c'lass 4, which \·muld result in higher fire insurance premiums:
In this regard the Council authorized retention of Gage-Babcock, professional
fire protection consultants, to ~scertain the most desirable level of fire
protection in r~la~ion to the benefits possible in reduced insurance premiums
as opoosed to the c6sts requir~d to provide fire protection. The cons~ltant's
report is now pending before tL'2' Finance Committee and is presently being
revie\-/ed by the staff. No change in the level of fire protection is 1·er;ornme:nded
~-------------\970-71-----------------------------..-------------------------
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FIR.[ DEPARTMENT
in this budg~t. ft should ':le r.otrd, ho~·/C'Ver, that s•~'iefal i·1ater ;;:.yst~!;i improve-
ment pr0jcct<o consi-:.tent \<ith .r1. f.1\. n~crnnrnemlations arc~ propoc,c:J in the Water
Utility budget. Th~sc project'.>-h<td b•:cn plarin~d pr-ior to the !LI.A. study ar.rl
<lre part of th('.uti l<ty's.10•19-range pli1nningorogr<wi.
The.Outside Se1·vices ~c::<:,unl cont<iins a $/,600 appropriativn to permit renewal
of the Ci°ty's contract -,;i th the: California Division of Forestry for basic \'tatcr
~hed fire protection in the fo()thills are:J of .. the City. The protection provided
under the contract i~ con<oi{krr·d as !r;suran'.".e· ag21inst large-scaie fire damage
to the City's >'1atersned area, Bequr. in 1963-6~~. the ct;ntr<Jct is viev-:ed as the
be5t method of providing 1.:ir9e-sc.::;le fire protection to a relatively undeveloped
·and susceptible area.
Our1n9 1970-?l the Dep-3rti11ent \'Ii ll contlrwe to accelerate fire prevention
act;vities concentrating particularly in principal business districts and
other high-hazard areas. f; joini. effon. with the Division of !3uilding In
spection >-!ill be undertaken to increase ~he receptiveness of building dc">igners,
contractors and occupants to use rewer and safer bul1ding materials and
techniques.
Reclassification of five Firemen to Captain is recommended to provide addi
tional Sl1pervi";:;lon for fire companies. Reclassification of the 2nd /\•;sistant
Fire Chief position to Battalion Chief is aho re::omrr:enderl as a r·esult of
changes in the depanment's administrative structure and conversion to the
three platoon system.
An evaluation is currently unden·:oy to determine the most efficient, effective
and economical rnctf1od of handling the Ci vi 1 Defense function. Heretofore,
coordination has been vested in the Fi1·e Department. Hov;ever, the Civic
Center Emergency Operating Center, a responslbi lity of the Communications
Division, .has intrdduceJ a ne~·1 <1:1d significant element into the Civil Defense
picture. In anticipation of reassignment of the function, the Civil Defense
Coordinator position has been reclassified to Captain to provide additibna1
supervi~ory coverage as noted above.
Performdnce St~tistics
}Jumbe r of Company Responses
Average Number of Daily Responses
fir~, Investigations
Fi re Prevent ion Inspect icms
Number of 0 r: i l Is
Pub 1 i c L!~mons tr at ions and Ins fruc ti 011
Actual
1968-69_
2,550
3.5
''){\{\
~ ,L.VV
2,700
i4 '500
8S
Budget
1969-70
2,650
3.7
~ 50
4,000
5,000
85
...... ____________ ,..-____________________________ _.. _________ ·1910-11
Estimated
]1_7!}.:.Ji__
2;700
3 Q • .I'
170
4_,200
s.ooo
85
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Saiar ic·;;
Muterial-,, F, Supplies
Out~ide Services
Other Expense~
City D0partment Services
Equipn1ent
Total
Exnenditures bv i\ctivity Estimate -.:...:..r_-__________ ,J.. ____ ---~------------
Admini5trative & General
Emergency Opcrat >ons
Inspect ions
Training
Standby_
Invest igat ior\s
Cornniun it y Rel at l ons
Mnintenance
Civil Defense
Total
General Revenues
Personnel
-Fi ri:-Cf1i e f
Assistant Fire Chief
2nd Assistant Fire Chief
Batta! ion Chief
fire Marshall
fire Inspector
Civil Defense Coordina~or
Training Officer
Fire Captain
Fire Specialist
Fire Apparatus Operator
Fireman ·
Secretary I I
Secretary I
Total
t\c tua l
1968-69
·~~--~--
SI, 032 ,621~
6,353
8' 118/1
135,302
200,373
___ _i> '2.§0
s l ,389' 396
$ 355 '9118
54, iOO
119,800
'138' 738
587,000
4' 160
19 ,liOO
162,200
___ _!__?.2 0 5 .Q
SI ,389,396
$1 '389, 396
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0
20
2
0
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Uud9et
1969-70
---~---
S I , 100, 50I1
7,98~
16 ,070
155,S69
188,529
-~--2t_l_?O
Sl ,473,8Hi
s 377 ,816
571500
53,000
146,300
623,000
11 t 400
20,600
172,000
__ _}1_.1_0)
$ l_ f 4 73 '816
$ l ,lt]3 ,816
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41
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Propc·~ed
1970-n ------·---
$i ,2.'.2.235
6,887-
9,625
i 73 '724
2 i6 •. ~011
____ _2_0_6-Q
$1,631,738
$ 29,334
1112'~18
74,792
218, 1, 3 5
879,412
7.337
35,290
237,068
_____ .}' 6 5 2_
Sl,631,738
Sl,63i,738
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211
36
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----..... --------1970~71_... ______ ....,. __________________________________________ ,,,7
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Fire service i> a combination of training,
adequately d•~signed equipment, 1ncven
tion inspections and suppression_
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POLICE DfPARTMtNT
The objectives of the Police Deparlmcnt are as fol lows:
o Prorr:ote continued confidence, support anc cooperation of the public
\'lhi k·:dcveloping an <Marenes~. in the com'l;uni ty of the nature, purpose
and scope of la~,, en forcemcn t _
o Prev~nt cri~inality and 1·educe property losses caused by cr·iminal acts.
o Quickly and safely apprehend suspected offenders while safeguarding the
rights of ttw individ;..i<:1l.
o Develop and 11aintain amon(f la>·J 0nforcement office.rs iJ s-ense of fairness,
courtesy and re5tr<1int in their relationships \·lilh all individunis and
groups.
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The singulariy most import<.int objective af the Polict:-Department in 1970-}l will. I
focus 0;1 those measures nP.cr:ssdry to reduce ar. unacceptable crime rate i.n the
City of Palo Alto. New <.ind innovative concepts and programs wi11 receive con-
tinuous attention by the department to effec~i•:ely control the incre.asc in the I
crime rate experieced in 1969.
A number of short-term and longer-1·ange steps have already been t.::iken to fulfill I
the department's primary 0bjective. Among the actions taken heretofore are (l)
establishmer.t 0f an educational incentive program; (2) estabiishment of desk
cierk a11d parkin9 rnoni tor programs freeing a ne1r1 total of six officers for more
responsible police duties; (3) use of ne~v methods of enforcement (e.g. a bicycle I
patrol); and (~)a broadened effort at police conmuni ty relations and research
und training as recommended in the Baez, f1.}Jcri anti Hamilt,on report.
A number of r:e1.-1 programs are planr.ed for 1970-71 to increase 'the department's
ab i 1 i ty to respond· to the need3 of the comn1un i ty. Fi rs t, <i Po 1 i ce·.·mman >-Ji l 1
be added. An immediate need is a~parent based on experience indicating an
increasing number of cases in 1·mich female youth are either offenders of victir1s.
The Police~~oman >·wuld provide <.ounse!ir1g through schools, in homes, and at
City f~ci lities. A significant emphasis will be placed on relations with school
counselors and admi~istrators. Another important function of the Po~ice\'mman
will be to investigate incidents of ch; ld neglect and abuse.
Several prov1s1ons are included in the budget for educationaLand profession<>\
rlevelopment of pofltc per~.onncl. ~irst, the recently approved educational
imp.rovement p1-ogram is funded in the amount of $15,000. Second, redassification
of one officer to Serge,1nt and or.e officer to lieutenant is recommended to prG.,.
vide the depanment with sufficient supervisory capability to enuLle middle
management personnel to pursue care.er development and 6irthe1 prtJfessiona"t ization
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ViJL: er: DEP;\RTME~n
f>,n additional pos1t1on of Serge,3nt is included in the ~olic,: Department bud~wt tu
e <i u i p the de;; a rt rr:e n t ~·1 i l h s pc c i <J l pro .i e ct a r: J d a c-, co II e c t i on cap <i b i I l t i <'. s .
This position wi !I also provide needed staff and supervisory assistance required
in connect !or: 1·1i th conter<!porary act i vi t i<'S a'ld !"Vents.
Since it5 establi~hrnent r_he Police Community ReLJtions Unit, headed by a
Community Relations Coordinator, hc:s c:ontinuaily ·.·1orked to irnprnve police/citizen
relationc,hips. During 19~1 C-7l, a number of ne1·: programs ·,·1i 11 1e !nst 1 tutcd
including an in-service community relations training program f.)r dll d2p<H·tmcnt
personnel, sponsorship of a little ieague baseball tf~;:im by the dcµartrren!, and a
police officer of the year award program. Active emphasis on existing pol ice
comirunity relations programs •·:i II continue <ind this unit, .. ( ll \·;ork closely t·Jith
the Director of Co111muriity Relations prnposet1 c!-;e· .. ihere in the budget.
Accompanying the upswing in crime rates has bc~n an ~ncreased clerical workload~
For exafl1ple, pol ice reports have ir.creased by 4,915 or 65 peru~nt in the past
three years. i\dditic.:ally, secretarial support of staff projects in areas of
crirne prevention, traffic, patrol, corr.r;iunily relations, and research and trainirig
require the addi tio:1 of c:1 Secretary I to rel ie'1e the professional st,, ff of
clerical and semi-clerical duties.
Reclassification of three Detectives, rive Police Specialists and six Police
Officers to Police Agent is proposed in recognition of the higher level of
expertise required in high crime a;1d tension areas by uniformoffir:cr<,, inve:;ti
gations, the fraud detai 1, crime scene searches, 'collection and preservation of
evidence, and computer usage related warrant processing. Baccalaureate deg0~es
\;'ill be a requirement for the Police {\gent position. This ne»·J position is in
keeping with a r·ccommendation of the President 1 s Crime Comrnission.
Tie Re sea rc'1 and T ra; n l ng Uni t has dcve 1 oped an amb i ti cvs pr og r a:-n designed to
increase the effectiveness of police personnel in the pe~fo~~ance of their duties.
Among the programs at'e uses of the Delinquency Control Institute, attendance by
supervisory personnel at the Police Middle Management Course, use of a Field
Evidence Course, Juver.ile Lavi Enforcement Officers Training Course and other
semin<H5.
.U.c t ua i Budget Est Jrnater!
Performance Statistlc:s 1968-69 1969:-?~ 1970-71
Majo1·
C f"i mes ______ ~-3,950 ·-4. 500--2,9~0
lesser Crimes l. 548 I. 730 l '900
Police R.eports 7, 181 8,227 9,200
Police Reports -Trilnscribed 6.~oo 8, 177 9,000
Accident Reports -Tr.anscribed ··Boo J. 569 l ,850
Accodent Reports -Coded for EDP l '31f2 l '569 l ,800
Traff; c CitCJtions -Coded for EDP· 60,407 53,978 65 I OfJG
Moving Ci tat ions 12' J 45 I I ,OOG !2,500
.£\rres t Records J,%6 2'1~72 2,100
Juvenile l\rres ts 988 9411 0(/5
\.larrants ~ecei ved 3,929 1 •• 726 5,000
Warrants -Coded, pl ace cl in PIN 1 ,486 l ,206 l , iiOO
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POLICE DEPARTMENT
~-~e_:'2._~~r_:~3-~_y___9~_l_
Salarie>
Miltcrials & Supplles
Outside Services
Other Expensi;s
Clty Department Services
Equ ! µri'en t
Total
Expend i_l~_re·:; _i?_y_!\c_!_i.:!_~-~ L~~i_i_!!1_?_~~
Administrative & General
Community Re! at ions
Research & Training
Ser·.' ices
Ur\ l form
Investigation
Total
!__i~_!~i n9
Department Revenues
General Revenues
Total
Personnel -------Chief of Police
Assistant Chief of Pol ice
Supervising Captain
Pol ice Captain
Captain of lnvestigatlon
Police lieutenant
Coordinator Researth and Training
Detective Ser~eant
?o lice Sergeant
Detective
Police Speci~llst
Po 1 i cc Agent
Pol ice Officer
Pol ice Wonran
Mat ron C 1 erk
Secretary (I
Secret'ary I
Office Clerk II I
Office Clerk I!
Police Desk Clerk
Tot.al
l\c tua J
_1_2.§8-69
SI ,(J35, 189
16 ,0811
6,578
jl10,42t.
244,166
___ J__,J_~
$1 ,11113 ,828
c ..> --
221,2714
990,925
__ ?_3 } -2 6 2}_
Sl ,443,828
$ 29,737
_G~ 4 ,09_!_-
$1 ,4113 ,828
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3
0
7
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3
5
0
60
0
2
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IOI
Oud~,ie t Proposed
~96~~..ZQ 1970-71 ------
$1 ""67,468 Sl,l4!4Jl87
l 11, zliO 15, 8l1S
14 '401! 1fl'51~2
178,780 216,1120
254' 38l1 }Cit' 35ij
----~_,5-_20_ ____ l_L3 7_?_
$ l • 731~. 796 $1,970,7?3
$ 57 1 ~2 $ 10,078 92;0 3 5' 1)2
45, 108 115 '900
218,747 755,020
1,095,611 i,24_3,752
--22_§_! l 35 _ ---~_flQ_,]81_
Sl,734,796 s 1 , 970, rn
$ 35,700 $ 53'1100
] J 699, l?96 _.!2 917_dQ -
$1 ,735,796 $1,970,723
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1 1
7 8
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-i2 J 4
-~ 0
5 0
0 l li
60 52
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2 ....
£.
1 1
l 2
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1, 4
4 4
107 l lO
---------------1970-?1-----------------------------------------------------_,,
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'
Ri!.ing national. ·state, and local
crime rates put great pressure on
Palo Alto law enforcement. The ef·
ficiency and intelligence of the po·
lice are sternly challenged. Profes·
sional knowledge and inte1personal
skills must be Of a high order, and
new emphasis is being plm;ed locally
on academic ar.d in-Ser.rice educ.a·
tion. The same ch!fllenges require
that' Palo Alto. police officers be
freed for full-range crime prevention
and apprehension by hiring Parking
Monitors, scheduled for duty in
1970.
---·----·--·-----~-----------.
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The objective'> of the frnir~al Shelter are as. fol!ov:s:
r; insure compliance wi tf1 City, County ar.d State ordinaric.es and lm·Js
regulating and protecting animals.
o Provide the public with protection against stray and diseased animals.
o Promote public interest jn and awareness of the proper care and treatment
of animals.
o Provide for emergency an\mal rescue twenty-four hours a day, seven <fays
a week.
Program
Master plannir.g uf Pha:;e II of the Municipal Se:-vke Center includes '3
provision for a new Animal Shelter facility which is necessitated by planned
future development of the Old Corporution Yard site. The staff is still
exploring joint <'.lction possibilities. The Animal She~ter •·1ill emphasize an
expanded enf orcenY:nt program curing 1970-71.
Expendl tures by Cbject
Salaries
Materials & ~upplies
Outside Services
Other Expenses
City Department Services
Equipment
Total
Expe~ditures ~~Activity
Administration and Supervision
An in•a l Control
Animal C~re & Disposal
Total
Financina
Department Revenues
General Revenues
Total
?erso:inel
Poundrnaster
Animal Contrcl Officer
Kennel man
Total
Actual
1968-69
$li5,756
l 1996
liS l
5,536
8,965
$b2 I JOli
$12,942
35,057
14,705
$b2,704
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Budge:
1969-70
$45,970
2,985
960
6,350
8,545
$13,460
36' 768
14,582 m-:mo
$°1t·,200
48,6JO
$64,Blo
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Recommended
1970~71
$49,892
2,655
325
6 f 79!}
9,306
420
$69,392
$ 9,461
44. 712
15,219
$69,392
$19,200
50 ~ l92
$'69. 392
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5
..... -------------1970-71--..... --------------------------------------------------,.,,.
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OEPARTME~T OF COMHUNITY SERVlCES -SUMMARY
Sularies
·'-'<!tet"ials & Supplies
Outside Services
Other Expenses
City Departn1ent Ser\•ices
Bibliographical nesources
Equ i pr.i!:-n t
Total
£x2enditures by_ l\ct.ivitv E.stimate --· ~------~----.:.~----~--·~---~-
Director
Library
Recreation
Ans
Nature and Sclence
Total
financing_
Department Revenues
General Revenues
Total
Personnel
f>,c tuc:i l
1%8-69
-----~-
s 945,603
53, 11111;
14 '/118
j i 2, 126
217,901
82,504
----68_, 424
SI ,494,750
$ 30,!f99
570,2SO
526,812
] 7l '905
--195 ,28l1
$1,494.750
$ 163,076
_!_J)l~ll~
$l,494,7so
BuJget
~2-~?.:22-
$i,0~15,018
· · 76 ,Oit5
34,259
l J~ 5. 81 5
217 ,511l1
9(,, Si17
___ _21!..~-5:
SJ ,689,093
s 70 '9 Ji'
631 ,657
S65,8l7
J/6,963
__ 2l0_J.12
$1 ,689 ,093
$ 177,668
.J-t2 l l , i12S
81
Proposed
]__? 2SJ~}_1 _
$1,172,116
83,951
49,332
154,020
227,018
83,23/i
____ _!_~ '92 i.
$1,788,597.
s 98,535
65I,1~81.,
56i,4l9
236,235
---2 i1Q '9J.2_
$1 '788' 592
$ 198,383
i ,590 ,20~.
$1,788,592
83
...._ __ .,,_ ________ 1970-71-----------------------------.... ------------.._.--------"
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DEPl\l-\T.'1Etn Of corW,i.HllTY SERV!LES -OlflC( or MMV\GltlG OlREClOR
9J?.J ~-~.!._i_~_'L
The objectiv•:?s'of the Office c-f the l-'anagin9 Dir.;;ctor are a;; follm-i~:
o Utilize the organizational strv.::ture tc• create :-,1e:~ningful programs to satis
fy the physical, mentHl; and personal capa~1! ie~ of individuals and groups.
o Through channeling of con 1 1'1~nicatioils, cooperate to provide effective pro
grams •,;ith minimum duplication of effort.
o Delineale the role and functio~ of the Department of Community Services to_
assure wide community ~wareness of it5 goals and objectives.
o Cl.3rify lnter-reiation·.;hips aid respcrns!b!lities arr.rmg community or~~aniza
tions cf related interests so that effective direction c<ln be implemented
within each ~roup.
£:!.~~
During 19?0-?l the Office of !he Managing Director will continue to encourage
optimum use of corr.r:1un;ty reso 1Jrces, to forn;ulate creative programs to rneet the
service ~eeds of Palo Alto residc~t~. and to develop new t~chr•iques and methods
for identifying the City 1 '.;. .cu!t,Hal, recre,1t!onal, ~duciltional ~nd other lei
sure time ~eeds.
The office \viii Le particularly <>ctive in 1.he implemernatlcn of ~everal capi
tal irnprovemerit projc<;ts: Th~~ Co;.rnunity Cultural Center, OtY.·mtm-1n Park, Elea
nor Pardee Park, Stern Wing, Herbert H~over· Park and Alexander Peers Park.
All advertising and publicity for co:-r,ponent departrr.ents •,;ill be coordinated
to assure •wide community av1areness of the depart111ent 1 s activities. During the
year t~1elve issue~ of the Acti•Ji ties Culen<lar -...•! l l be preDured ;rnd distributed
to the community. The emphasis on r-E:sident inv0!,_1ement in the formulation of
programs and .activities \·1ill continue; fonral and informal channels ot commun
ication 1vi)l be used to develop meanJn9ful inslghts into lcisuro~ tiil':e interests.
Two custoJians \·lill be transferred from the R.i:creation Department to the Offic.e
of Managing Director. This change will provide coordinated facility
service for component departments.
Expenditu!es b~-9_?~~
Salaries
Materials & Supplies
Jutside Services
Other Expense'.'>
Clty Department Services
£qui pn-.en t
Totai
f_i nanc i n-9_
Departr.:ellt Re\1enues
Generai Revenues
Total
Personnel
Actual
1968-69
------~---
$ 23,489
s
-~dgrng Di rector of Colllrnuni t.y Services
Secretary II
Office tl~rk IV 0
Off ice Clerk 11 0
Custodian 0
Total 2
Budget
1969-70 -r tis, 1s2
2,800
2 '774
5,617
9,535
1 .379
~-70 '9 ! 7
$ 15,213
~5,704
$70,917
0 ·4--
set··up
Proposed
J 970-71
$ 71. ,048
2,205
3, 1~62
3,596
l l ,804
420
$ 98,535
$ 15,400
83. 135 s 98,535-
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DEPARTMENT OF COMMUNITY SERVICES -LIBRARY
The objectives of the Library Department are as follov1s:
o Provide residents with a wide rang~ of library resources and services
for information, educational, cultural and recreational use and afford
convenient access to them.
o Stimulate and .increase the interest: in and use of library resourC:es
and services.· ·~
o Provide an informational resource where the individ~al may examine many
points of view regarding an issue.
o Maintain a qurility and scope of library services, ccrnrnensurate Ni th the
high educ~tional attainments of the residents of Palo Alto.
o Cooperate wl th school librarians to !nsure the most effective use of
library resources.
o Provide person~! assistance in the use of library services and resource~.
o Support the cultural and recreational activities of other City departments
and privat~ organizations.
o Secure and procass library materials in the most economically advantageous
111ethod without sacrificing quality.
~rogram ·
Major efforts during 1970-71 wi 11 be directed toward developing .alid conduct-
ing an effective, challenging program at the nev; Downtm-m Community Center.
f\n additional position of librarian I is proposed to pro,1ide capabiiity for
the increased level of service antiGip~t~d to be required at the new facility.
For community convenience it is planned to'~xtend the hours of oper~tion in
(his new facility to four or perhaps five niglits per we~k. The progr~m p\ahned
for the Downto\om Comrnuni ty Center wi 11 consist of exlsdng and new programs
for children, yo~th and adu!ts. Examples of programs offered include story
hours, music hours, hook reviev1s, fiim programs and an arts Jestivc:il. Oth~r
programs to serve the business community and neighborhood groups and other
·"outreach" concepts wi 11 be undertaken.
........ -------------1970 .. 71----._..--__________________________________________ ...,,. __ ,,
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DEPfl.RTMEtH or C0/·1MUN11Y SERViCt.~, . LIHR/\.~Y
The Library's on-going t.ook upgrading progr<.w• to improve And expand !:ibli,1
graphical resourcr:s 1·1ill continue 1·1ith d p1·oposed expenditure cf $)?,/CO"".
the purchase (Jf ne;-; bo•)ks arid rn{'lintenarice of the exist in~! 0:ullecti1;n. i:i
addition approxim~tcly SJ6,000 will be spert to acquire boo~~ 0n a lc~~c
:;:iurchase basis, to obtain phonorecords, seriGl-3 pub}ication'.> ar"\d tci p;:·rform
blnding ·operations.
During 1970-71 tbc concept of joint use of Ca~munity Service faci lille~ ~ill
be funher implemented by the libr.:lry'5-•_it:!liztjtion of Jep;;rtrnenl f.:icilitiw,.
Among t.he progranis 1n \·Jhich library stnff or libr ... iry facilitic-; ii<lV<~ hcen in
volved in the pas!: year are the fo11e•,Jing: an insta•1t dr<H''<l program i:l ·~on
junction ~·11th Paio Alto Higb School; a "qetting to knn;-; you" r(•c.:-ptiunfor·
ne\·I SChcoJ dlstrict t<:achers ar.d adn~rnist;"ators; a li!Jrar·y resource tr<iinin<t
course: a speciai progr·am featuring local au~hors; .:in art-in-action µr0grarn;
a "rap 11 disl:ussion series; a special fcur-year-old <.>tory tir;1e: -:;tr ... ry-tel ling
instruction classes; puppet sh<>'-'IS; story hours for variou:; age 9ruup:;; ,rn
f\rnerican Indian progran;; an antiqvc doll show: an. expl0rin~1 !lilturc ·::.tory ~·otJ~
cmd a nature and science pet p1·0~1rar;i. In addition, 1.iook revie\·1'> ·,·1er•~ cond1;ctcd
at many outslde locations. Examples 0f these include Palu Alto Society for
the Blind, Jewish Community Center, American 1\ssociation nf U11iversity· \!omen,
various churches, Young 'r/orner.'-:. Christi.Jn ib::.oci<ltion and Ch;:inninq Hou',e.
Programs simil<ir to the. foregoin9 and others are pl.Jnned for the 1970-11
period.,
Performance Statistics _ _.. ~------~--
Total books catalogued
TQtal new books received
Total non-book resource
Home u~e circulation
ln-bui !ding use c_irculation (Mags.)
Reference lrquiries
New Registrations, resident
f\C tU.:l 1
-~2§.?.=.69
159,306
20. 736
90' 15<'1
77R.3l?
79,219
\ l!8 '5 J6
l. 2?.6
Budget
_!_~_69_::}0_
J 57' 30(;
n ,f..oo
')0.200
/80,000
80,000
150,000
7.SOO
"'-----..-.------------------------------------------,;;_-1970-71
f.'.:.t iir.ated
1'.170-71
155,300
20,000
'}0,?50
"185 ,000
82 ,(WO
i:-.o,ooo
8,000
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Under the Community Services Depart
ment, Palo Alto offers a constellation uf
four member department:>: library, Rec
reation, Nature and Science, and Arts, a!I
of which directly enrich the lives of City
residents by serving Community interesh
and needs. Palo Alto's superi'Jr librnry
system serves all age groups in a popula-
. tion of over 56,ono.
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DEPARTMlNl OF COMMUNITY SERVICES -RECREATION
The objectives of the Recreation Dcpart~cnt are as follows:
o Identify and docurnent th.:;: recreation needs and interests c·f the community.
o Stimulate a greater nublic awareness and 11nderstanding as to the needs and
values of recreation and use of leisura in our contemporary society.
o Provide adequate re~reation faci Ji ties and services for indoor and outdoor
recreation that offer both quality and a range of ch.dice cornrnenstJrate \·Jith
individu.o!i and cC'm111unity needs.
o Provide opportunities for self-directed recieation pursuits which will
lead to an enriched way of iife.
o Promote.:; concerted effort <:irnong pub1ic and private organizot1ons providing
recre;;;tion services to meet the needs of the corn1mmity, and to minlmi<'.e the
duplication of services.
o Achieve high standards of management and 6peration of the department's
resources which will contribute to the City of Palo Alto 1 s municipal
objectives.
Program
The Recreatibn Oepartment~s program for 1970-71 is ~esponsive to the needs
of the community, particularly youth, and is also r~flective of the new Com
munity Serv~ces organlzatlonal philosophy. Further, the Department's program
seeks to utilize to the highest degree the new facilities recently completed
such as the t~itd•ell· Park Community Center and the Boylands l\thletic Center.
Major ch~nges in pro~ram and accompanying cost increases are proposed for
youth activities. ·
Primarily serving elementary school age children, the Department 1 s rarks and
playground piogram provtdes programs at 4 City parks year around, 13 play
grounds during the schco 1 year, and l l pt aygrounds during the summer. The
programwili offer a •t<1riety of physical and sports prograr.-is, social and spec-
ial interest actiVities and speci,1 events. This program wi 11 cost $187,197
in 1970-71, of w~ich $26,24~ will be reimbursed by the Palo Altti Unified
School District. Program improvements include the re-esta~lishment 6f the
playground program at f\ddison School during tr.e_school-year and development
of more di•ier5ifieci and creative activities-to meet the needs and interests
of more elementary school age boys and girls on the playgrounds. The summer
play~round pr6gram will be ccnduct~d at four City pirks, Eleanor, Peers,
HJtchell and Rlnconada, and eleven playgrounds. More emphasis will be placed
on ireatlve activities and family-type programs and·speci~\ events, including
"""-------------1s10-11-----------------------------------------------------'
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evcnin~J prO\jf<F;~'.,, <J..irirHJ the ni~e-\·:eck ~1,1'1F~er period. 1he llcparlrnenl ''ill
conduct playgrot1nd pro~;r·aircs outsidP-ihe City lir~it<: <lt 8.:irrcn P<Jrk, bcondido
and St')nford Schooh on a 100 percent reiri:IHir:.:.f:n•ent arranqc1nent •,;ith the
Schoo! Di"ltrict.
The Departrr:er:t 1 '.", eriricn~en<: c;nd <;oci2l proyr.:w, \'1hi;:h represents 26 percent of.
i.he budgei: ;1ill provi<h~ a brond rilnge of 5Gc.i<il and '>p8cl:.il inlt.:rest activities
for all ages at tk~ Lucie-Stern Coriununity Ce:>t-:>r, Mitchell P<;rk Cornrnunity Cen·
ter, ((,]\ege Terrace C001x•;cin;\y Center, Du.-;r.tu.11"; C:r:'r:11;r:ity Center· and e·1err:e11!:ary
and secondar·y school foc.iJ!~ics. Pc.rticular t'.r:11)· .. ,1~i~ ha~. been phced·in this
progri'lm o:·, th: requi r-e;nents er the rn:<~ds of yrn.:th, i\c:. ive ll:cr, progran~s "'.d 11
be conducted cit threl:! Cit;: focilit.!es; ~Htc,he'! P<lrk Cr:1::r.nini~y c~'1ter, (olle9e
Terrace Con-.fl~unity Center and the Steril ~ling of t'i'~ Lucie Stern Cc:rn1unity Cen
ter. The:;e programs h'ill be suop}ementeJ bv activit~cs .:ot Gu0n ,1w1 Cubberlev
H; gh Schoo Is and tr:!': three jun i oc hi qi"! schools. ,-, tot.:i l of :J8, 400 ha::> been
requested to ixplernent the C0l!eqe Terrace Teen Cent~r Pr~gram, S/43 for a Sat
urday school year drop-1~ center prcgrarn at.Gunn and Cubberley High Schools and
$18,017 for youth .cir:.tivit·y cor::n 1unit•/ progrci.:·1-:.. Specific nc•,-1 youth programs ir.
clude ethnic fol~ ':lance ci.:isses a,1d fJUitar ~lasses. ·The rec.re.:ition program for
four to five year olds 1;ill be expanded to provide eXpOSurE: to other· community
servfces act.ivilte'> such as the Chiicfrf.!n 1 s Library, Junior Museui:~ ar)rl Children 1s
Theater·. S.OP!e of the enrichment programs foi-eieme0tary age chi ldr-en include
chess, cr<.>ft v;orkshoµs .lnd soecio1 intere<>t clubs, 1·;hi ie youth eririchment cen
ters around special interest club'.~ at the thr·ee junior· high schools. Adult en-
richment programs wf ll include hridge, hol1d~y hints and yoga. The popular
folk, social and square dance ~rograms for adults will be continued. The senior
adu1t progra~ has been consolidated onder one Recreation Supervisor and has re
sulted in a cost reduction of $2,723. Yi th the opening of the Mitchell Park
Community Center, craft classes •·1i 11 be e;-<.panded ;ind S2 ,30li h<is been provided
for operation of the kiln.
Activities conducted at f.I Camino Park, the Baylands l<thletic. Ccr<ter, the golf
course, six Clty parks, six secondary school playfields and gymnasiums and the.
lav.m bm-:1 ing green represent the City's physical recreation an(i spo1·ts program.
Sports programs include tennis, archery, gymnastics, t~ack and fie!d, golf,·
wrestling, basketball, soccer, baseball, softball and badminton. Pr~gram im
provements are proposed for elementary youth in gymna5tics and track and field.
The costs of the youth baseball program have increased from $3,446 to $8,817
in order to provide an attendant at the Baylands Athletic Center. Program
·cost increases for most sports have also re5uited because of increased coits
For officials. Thirteen percent. of the budget is <Jllocar.ed to. the physical
recreation and s~orts program~
The City-\'Jide aquatics prugom a(.•:0wHs for 20 percent of the budglH and in-
eludes a recreational s1,,imn1ing pr!)grarn. s1limrning in~truction in till ph<ises of
the American Red Cross swim;iing and ,.mter s;:dety pr(Jgr'rlril5, a proficiency s1·J!mming
instruction program and special events such ·a5 S'dirn rrcets <ir!d aquacades. Programs
1-:ill be conducted at the Rincondada ':.'.·tirn:nin(j pocl and tn€~ CubbE:rley,.Jordan,
Terman and Wilbur secondary sthotil pbul~. ·
The total program for the Recreation Oapar:rec~t wlll be conducted with basically
the same personnel complement as existed in U6~1-/0. g\Me•1er, it should be nc.ted
that two cusiodians prevlbu~ly assigned Lo thi Recreation Department have been
transferred to the Office of the Managing D~rector in order to improve their
utilization by all 'departments >·:ithin the Ccr1~munity Services ::;pectrum.
. 1970-"11
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Ot.PMHMEtlT ('; i: ,), COMt-jUNITY SERVICES -RHREAT I or~ I
Actual Budget Proposed I 1'168-60 1969-70 1970-71 __ • ____ r.::!._ ------------
ExpenJ i tures tj'. O~ect I -----~-------------·-·
Saiaries SJ70,2Q(, $398,502 5395,37!
Mater i .3 J s & Supp I i es ·l 8, 791~ 23 ,1179 23,669
Outside Services 7,295 I 3, 100 20,000 I Other Expenses 32. 775 lfl ,939 37,975
City Department Service::. 84,393 80,816 . 77 ,988
£Cl u i pr1e n t ___ 1_11 3 1~9 7,981 6 !. ,6 I ___ ,_:__: ___
Total $526,812 $565,817 $561,419
~xee'.1-.c.!J~_res~ _ _(\c~_i ty Est ima_te I
Administrative & General .. s 46,663 $ JO,C62 ;>
Playgrounds [. Parks Program 185,573 187,197 I Physical P rog r <ltri 68,523 72,200
£n r i chment & Social Program 166,669 l If], 157
ilquat i cs Program 93 '307 ! 15 '713 I Community Program -----_-_5 ,082_ --20,09_2_
Total $565,817 $561 ,419
I Financing
Department Revenues s 31, J l 73 s 87;020 $ 96, 44~ I General Revenues _!11i2 ,639_ 478~97_ li64 ,97'.i_
Total S526,812 $565,817 $561 '1119 I Personnel ----
Director of Recreation -:.\ I I A Assistant Director of Recreal ion ! ' l
N Recreation Supervisor IV z l N Recrea t 1 on ~ . Ill 2 2 2 u _upcrv1sor
A Recreation Supervisor 11 · 4 4 q I l Recreation Suµervisor ) 3 4 4
B Chief Custodian 1 0 0
u Custcdian 5 2 0 I D Secret;;rry II I 1 l
G Office Clerk IV J 0 0
E Stenographer Clerk l 0 0 I T Off ice Clerk II I 0 1 l
Office C le;·k 11 .2 I l
Reception i s't Glerk I I l
Total '25 19 17 I
1·
1970-71 I 69
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Meeting the need for leisure time activities
for youth and citizens of al! ages is the re
sponsibility of the Recreation Department.
The new Mitchell Park Community Center
is going into full service during 1970 add
ing extensive capability for recreation ac
tivities. Also schP.duled fot completion in
1970 is the new Downtown Community
Center for all Community Services Depart·
ment activities induding recreation.
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DEPARTME!H OF COMMUtllTY S~.R\f I U:S -,&.R.TS
~~ct ives
The obje~tives of the Arts Department are ~s follows:
o Provide entertainment, enlightenment and enrichment through a wide var
iety of quality exhibits and productions for all the citizens cf the
entire co~munity. ,,
o Provide cpp0rtunities for lnJividual citizens of al! ages to partictpat~
in creative activities in a climcite thcit stimulates grm·Jth and develop
ment of talent and skills.
o Encourage all organizations and indivitliials to cooperate and support
art activities in the community.
o Develop, maintain and extend resources of leadership, equipwent and
facilities necessary to the practice, enjoyment and development of t~e
arts in the cornmun!ty. -· .
Program
To mett the cultural and art 1 stic needs of the citizens of Palo Alto, the Arts
Department faces an exciting chBI lengc as it expands its program td encompass
a l I a r t med i ;3 •
The opportunity to prov1a~ q~allty activities and programs in the Vis~al Art.s
will be expanded to inch.de oper<:1ticn of the ne\·1 Community Cultural Center. The
Center ~-1iil be i11 operatic!! for six months of fiscal year 1970-71. f,n appropri
ation of $25,000 is included in the budget for opercitiorfal purposes. Additional
staff to supervise and maintain this new facility will be required. Concurrent
with this need, the Salary account includes $5,200 for the appointment of a Pro
gram Specialist. This posltlon wl II provide program assistance to the Afts Dir
ector in the initial operation of the Community Cultur~l Center. In addition,
an amount of $9;600 is included for casual salaries. This appropriation wilt
provide an Attendant/Guard and workshop supervisors. Examples of p~oqrams
planned for the Center are as fo·l lm-1s: art v10rkshops providing instruction in
ceramics, sculpt•.ire, painting, jewelry and print-making; art exhibits, lectures
and demonstrations; master art ';lasses; rehearsals in music 1 theatre and dance;
music recitals; and tours and meetings.
The expansion prograr.1 is designed to strike an equitable balance between audience/
spectator and artist/~artlcipant activities. In the Performing Arts, expanding
music and dance actiif ties, and in the Visual Arts, providing additional work
shops and classes, wil1 necessitate a wid~ range of talents and skills to adeq
uately serve the needs of the participants and guarantee qua!ity for spectators.
The 1970-71 budget includes $36,000 for casual ~nd $8;675 for contract per~onnel.
These (unds will provide the necessary variety of skills needed to help expand
and support the aforementioned activities.
Definitions, vaiues, interpretations and techniques in the ar.ts are crmtinually
changing. To assure that the level of cornpeter.ce' and kno·,:Jedge is maintained
anJ developed, the Arts Department plans to initiate a ~an~~tory program which
pro~ides the opportunity for ~taff t~ view c6ntempo~ary pfoductlons, exhibits,
concerts, workshops, conferences and lectures. The success of the program 0ill
be eva 1 ua ted by observing individual ,-Jeve l opme.n t. -
~--------------1910-11----------------~---------------------------..--..._ __ .....,,
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,..,. ____________ ...__.._,...__...·~----------,_,~R~a~sM•----------..... ,,_._ ___ ~---~·~~~--~----·~·-•-•-~--·~------.......
The !:\rt·, Depar·tr;ent'':> prfrc1ry go<d is to ad1ie'1c the degree of cxceilence the
citizen<; of Palo P·lto e.xpe(;l and Jeserve. To achie'IC thi-; goai, oµer-..-~tinq equip··
n~ent 0U5t be rralr.tained anti \·1hen necc:.s.:iry replaced. The 1970-n blJliget previtle.s
$5, 000 fr;r equ i p!nen t t..oupg rade Lhe Chi id l(::n' s Theau'.•·. in addition, a $5 ,000
allocation is provided i~ the Bui lJ:ng and Equipment Malntenance Division's bvd
get to ii11pro-..c tl1•.o Thr~ater 1 s <:iir circulation syste1:1. The proposed c<rn1tal ex
pendi tL~res in the Children'~, The<iter arc part of <i fo•J;·-ye<ir upgraJirig f.i·agr::im
that•,-;; J J Cr)';t appr-ox1rn<itely $26,000 0'.'Cr the period. !\ total of Slf,7/0 »Jill be
allocateJ for thic: flfth and finai -:;ta~ie of the C'J:11rnt.:nity Theater i1nprovenent
program.
The prograr:1 prOvidc.d by the Community The.:iter .,.,;11 include the foll01·1in9 activi
ties: Six plays to be pedor;red b·:· the Co1011unity Pl;:,iye'.·s; three op•.:ras co he
presented by the \~'est B.:iy Opera Coro;pany; orchestr.:J 3:1d diaonber· orc.hestra co!lcerts;
music recitals and ballets; Teen Player productions; lectures ind fllm series;
touring theillric<il rror.!uc.tions; drari1a v:orkshops; art. exhibits; and rr1eetlngs and
rehe<irsCJls for both C::"Jr-irnunily and Children's ;heater productions~ The program
provi:Jcd by the Ch!Hrer.'s The.:it..;r i,.1ill ir.clude the foil1::.iv1ir.g activities: a five
play tt!ildren's Theater seaso~; a M3y fete; music recitals; Puppet Club and story
acting activities will be included in several chf ldren 1 s piay festivals; classes
providing instruction in df'arn<:;, puppetry, st<J9ecraft, dance, i.::ostuin~ng untl make
up; touring thei.ltrical production": fiim ~eries and lectures; art exhibits; drama
\mrkshops.; and mee l i nijs and rehearsals for both Teen and Children 1 s Theater pro
ductions.
Finally, the expansion of the Arts Department wiil require the staff be extremely
innovative and resourceful tu prov;de the quaYity and var;ety of activities and
programs proposed for the cominq year. Many of the proposed programs will require
assistance fro~ volunteer sources withir the community. Reclassification of one
Assistant Theater Director to Assoclate Theale{ Director is recommended.
.i ~
Performance Statistics
Comr~_'.rn i t y ~_?-al!.!::_
Productions -attendance
tiasses -attendance
Special events -atteridarice
Childre~'s Theater
---p r-:.>dUC ti 0~'!5·-=-nw lbG: r
Classes -attendan~c
Extended Services -attendance
Special events -attendance
. Mi tche 1_L_ Par_~_(.orr.rnun: ty_i_e.:_n t er ·
Classes -number ·
Classes -·attendance
Workshop~ -numbe~.
Works!-iops ·· attendance
Actual
~_?68-:-.§.~_
i7,528
!: '989
~ 11
3,786
! ,625
Budget E s t i md t e d
l 969-70_ ljl'~~L! ____
20,000 20,000
6,340 6,SOO so S,ooo
t!8 96
1, ,000 11, 000
1'700 l ,800
2.,000 10,000
240
2, !lOO
50
l '2.00
1970-71
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DEPARTME~T OF COMMUNITY SERVICES -ARf$
Salaries
Materials & Supplies
Outside Serv Ice~.
Other f.xpenses
City Department Services
Equipment
fotal
Administrat;ve & General
Production -Performing Arts
Workshops -Performing Arts
Instruction -Performing Arts
Workshops -Visual Arts
Instruction -Vlsual Arts
Exhibits -Visu~I Arts
Special Events
Maintenance
Total
Fi nanc. i n_Ji_
Department Revenues
General Revenues
fota l
Per sonrie i
Arts Director
Theater Director
Associate Theater Director
Assistant Theater Director
Program Specialist, Arts
Total
t1c t_ua I
_1268-69
$ 93,257
7,952
3,276
Jl1,68J
18,931
33. 808 ---· --
$171,905
s 33,l6li
J 38 I 7J11
$171'905
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5
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Budget
-~2§9-7_~_
$ il2,788
lO. 727
9, 9G~J
JS, 827
17.976
6,696
----~--~
$176,963
$ 21,597
70 '713
20,097
29' 117
5,570
21,,576
I ,488
3,800
Sl'b.~3-. I '
s 35,7l5
__ l_~, 248_
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8
Proposed
J_21o_~L~.
$138,ii09
15,ltSO
17,556
29,358
·2s,242
__ _i_<! I 220_
$236 ,235
$ 8,lt62
95 ,56lt
27, l l l
28,257
i 2 J ! 06
20,681
12,705
23,277
8 ,072
. $216-:2 3 5-
$ 42. 715
__!93,5_20
$236 ,235
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~------------1970-71··,-·._.. ________________________________ ,,_, ______________ ,,,,
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The Department of Arts gives aesthetic and
intellectual depth to life in Palo Alto. The
ludc Stern Community Center h1>uses
lo'ng-estabfished Children's Theatre and
Community Theatre companies of fine
reputation. The former City Hall on
Newell Road now becomes the City's Com
munity Cultural Center for the perform
ance of music and drama, and the practice
and display of arts and crafts.
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OlPARfMEHl Of tOM~UN!lY SERVICES -~ATURE AND SClENCE
Thi:· obj,;ct~ves of the llature unrJ Science Oepanmr::H arc a~ follo'r;s:
o Provide inriovative opport~inities for increasing an individtE1l 1s <Mare
ness of and ~ens it iv it y to his surroundings and the in terdepcndence of
reran to his env l ronfi1en t.
o Provide unique, innovative nature and science p;-ograms to child:-en in
support of public ~nd private e~ucation, ·
o Maintain and con~erve the nat~ral state of Footf1ills Park.
o Provide for maximum coordination of public and private groups engaged.
in nature and science activ1tles and the util iz~tion of resources fur
nished by these groups.
o Maintain and oper.3te roothi l ls Park, the Bay lands Preserve and t:H:> J..:riior
Museum and Zoo to provide for their use and ~njoyrnent by the residents
of Palo /\l to.
~-rogram
The t~ature and Scic;;ce Departmer:t 1 :; major development steps for 1970-71 relate
to the <issesstne~1t of crnf:rn1Jnity needs arid the formuic:tion and implementation of
programs de5igned to fulfill them. As a participating department ii: the "con;
munity services 11 cor,cei:;l, the c.iepartment \.;l l l seek v1ays to establish programs
\'Jhich utilize_ the Cityis resourceo: for the benefit of the corwunity.
lxampl~s 6f the program~ tentatively planned for various fac!lities are as
follows: Foothills Park -a science curriculum improvement project involving
350 high school students and an entire elementary school, directed nature walks
throu~1hout the Park, a \·Jeek·-end family fishin~ pr0grarn, an earth-science -:.ympo
sium, a sumner day camp progr2rn-and group field tr~~~ ~n natural history, ecol
ogy .3nd geology; Junior Museum -courses for childt'en on art, science and cer
amics, rqtating exhibits and in particular a semi-permanent exhfbit on the nat
ural history of Palo Alto, and development and presenc:ation of lectures, demon
strations and tours fo~ school groups; Baylands Interpretive Center -fi Im
series on ecological/environmental a~1areness, conducted nature vmlks, slide
shows on baylands life and ecology, field trips and lectures for schools and
groups, a microscopic workshop, an exhibits program illustrative of the baylands
and group use of lectures and classrooms; Mitchell Park Community Center -
courses for children on science, ceramics ~nd arts. In support of these programs
a particular effort will be directed toward the recruitment and training bf
docents and volunteers.
No changes in full-iime staffing levels are anticip~tcd. The De~artment will
continue to maintain a flexible ~taff capable of coriducting a va~lety of qua1ity
programs. Casual employees ~-ii l I again be used to support and suppcleme.nt the \·JOrk
force. In anticipation of an acce!'erated An and Science pt9grarn 1 .3dditional
casual instructors will be err1ployed at the Mitchell Park, Corri:nunity Center and the
Junior Museum .. This program will emphasize the de'lelopme11t of children 1 s nrt anq
science activities. An appropriation of $l0,92J is induded in the Salary class~
iflcation for this purpo~e. ·
Spring, summer and Saturday yputh crews. wi 1 l be employed at Foothills Park and
the Park's Nature lhterp(etJv~ Cent~~-The spring crew will be U5ed to coritrol
erosion and poi son oak in the ca nip i rig and pi en i c areas and along the fifteen
'-------------t970-11----------------..._ __________________________________ ,,
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OEPi\RTMUJT OF COl\MUlliTY Sf.RVlC(S -N,:\TURE /\tiD SCIUlCf
miles of park t.-ails. Teri boys will be employee.! for sumi:1er cre1·1 \·1ork, Thci!· duties
1·1ill be to remove f~.xcess cattails in Boronda Luke arid the lllMS.h, to <i~slst in ero
sion control and to perform genernl l 1Lter ~leanup. A Saturday Grew program will
be initiated. fhc cre..,.1 1 5 duties will be to provide park and tr-'lil mainten<:ince ar.d
restroom clean-up service at the Nature Interpretive CcGter dnd Park. No change~·
in salary exper:diturE are antic!pated for youth cre\·1 employ;nent. 1\n a1r:ount of
S8,048 is included in the Salary account for thi~ purpose.
Capital impro·te~r.!~f'lls in Foothills Park include activating the Park's 'dell. This
\·dll provide \tiater for Boronda Lake and suppierrental ir·rigation. Funds for the
project arc included in the 1970·-75 C<ipit<Jl irnpruverrcnt ProgriJni. Aciditlonally,
a program to improve the Park's parking faci 1 ities will be undertaken. Casual
parking lot crew/attendants will be employed to construct ~n adJitio~al parking
Jct and to help dlrect motorists. C<:Jsual saiaries amount to $760 for the improve
ment of parking facilities.
The Department is a1:1are of the ciClzen's concern and desire for information about
the co!Tlff1unity 1 s environment. For :his reason the Department proposes ta co!"duct
an environmental awarenes5 program which will be coordlnated with the Baylands
and Foothills Nature lnterpr~tive Centers. Citizens of ~11 age groups will be
entouraged to participate and learn about the ecology and ~atural history of these
different cnvironn~ental settings.
Fiscal year 1970-71 will v.'itncss the f!rst ful! year of operation of the Baylands
Interpretive Center. The Divi<;ion of Building and fquiprnent Maintenance \•Jill pro··
vide janitorial and building ll'aintenance for thls facil::ty. The Nature <:ind Scie-nce
budget contains a salary appropriation of $1 ,600 for a casual building attendant.
Pe~forrnance Statistics
Junior Muse~m Division
Junior Museum
Visltors
Guided tours attendance
Art classes
Science classes
Art class attendance
Science class attendance
Mitche11 Park
Art ciasses
Science clnsses
Art class attendance
Science class attenda~~e
Interpretive Division
Say lands
1nterpr~tive activities attepdance
Foothi J J s Park
Interpretive activities attendance
Visitors
Organ i zat iona l pi en i cs
·organization~! campouts
Boats·--::-al led
"'
fie tua 1
~-~ 6 8 _-_.? 9
63,657
300
I 10
4,473
l '786
1 • 713
259.669
5,2lii
2,783
1 ,980
Budget
J_~-~~--=JO
65,000
1,000
500
250
7,500
3,750
20
40
300
600
850
2.,000
265,0CiO
5,500
3,000
fiff8~n _
Estimated
l970-7-.!_
65,000
2,000
500 A
250 N
N 7,500 u
3,750 A
L
200 B 100 u
3,000 D
l '500 G
E
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J, 125
2,250
277 ,000
5,500
3,000
2, IOO-_J
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DEPARTMENT Of COMMUNITY SERVICES -NATURE ANO SCIENCE
Saiarics
M~terials & Supplles
Outside Services
Other Expenses
City Department Services
Equipment
Total
Administrative & General
Instruction
Exhibits
Maintenance
Tot<=1 l
Department Revenues
General Revenues
Total
Personne 1
Nature and Science Director
Uirector, Junior Museum
Art and Exhibit Specialist
Supeivising Park Ranger
Park Ranger I I
Park Ranger l
Museum Attendant
Nature and Science Specialist
Total
J\ctual
~268-69
5!06,564
13,764
2,57l
iJ,419
i.2' 745
_·1~i6
$ l95, 2811
$ 10,659
184,625
$195,284
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13-udget
196J__:lQ_
$142,632
22,63?.
5,985
19,599
46 J 161
-~730
$243 > 739
$ 30,608
q6 8°?· .,,, ,_' _, -~
li,270
_ _1_i_~~6~
$2li]. 739
$ ll,220
_11? . .?2.!2
S2~3, 739
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Propo::;ed
_1970-]t_
S!S11,/l13
20, 527
5,714
19,200
39,965
~--no_
5240,919
$ . 4, 126
97,169
31,499
_J_98' 125
$21~0,919
$ 12,000
__ 22~l9
s21.io,919
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,...._------------1970-11--------------------------------------------------.,,.,, 75.
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Palo Alto'~ long-stan,ding interest in envi
ronment gave ri~-e in 1968 to the Nature
and Science Department as a part of the
Department of Community Services. The
Baylands Interpretive Center, Foothills
P;irk Nature Interpretive Center, and the
Junior Museum and Zoo are under this
unit. These facilities are also used by other
Community Services Departments.
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llOtl-OE PARTMEtHAL EX PEND I TURES
This section of the budget deals with appropriations for eipenditures of a
general ~ature which are not associated directly with ~ny particular <l~part
ment of the CiLJ.
Rents and Taxes:
An a~propriation of $26,500 is included to provide for rent paid to Stanford
University and taxes paid to Santa Clara Cou~ty for the Old Corporation Yard.
This obligation should be.ameliorated by disposition of the Old Corporation
Yard property ~nd/or disposition of pending leglslalion relative to tax
exemption.
Cor:1fflunJ_.!.Y_llene f I~~:
The 1970-7! budget includes $145,000 to ~ubsidize the operation of Penin;u1a
Transit Lines operations in the City of Palo Alto. Although not separately
identified, the cost of administering the transit system is included in the
budgets of various City departments, particularly in the Public Works Depart
ment and the Equipment Maintenance Division. These iosts total approximately
$20,000 annually. In addition~ $31 ,000 is included in the Capital lff1provernent
Fund to amortize the future replacement of the bus fleet. Hm1ever, in any
terms the present sfstem can only be described as an interim a~r~ngement pend
ing· the availability of n better course of action. A total of $2,800 has been
included in the budget for the Chamber of Commerce, although no formal request
has yet been received. A more definite request will be made at the budget
hearings.
Counc i_l Expenses, Memberships:
Based on the. expense of previous years, S6,000 is included in this budget
to pay the City's membership in iuch organizations as the Association of
Bay Area Governments, league of Cal ifornla Cities, U. S. Conference"of
Mayors, Na1!onal League cf Cities, Santa Clara County Inter-City Council,
etc. Also includ~d ls an estimate qf $15,000 to pay the costs of Councll
members and Planning Commission members attending meetings of these groups.
·In accotciance-with resoltition No. ~301, funds are jncluded to pay each
Council member a salary of $2S0:1per month and to provide the Mayor and Vi<::e
Mayor with monthly expense aHoi'>'anc.es of $lSO·and $100 respectively.
~------------1910-11------------,_..-----------------------------------------
76
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NOh-DE~ARTMENTAL EXPE~DiTURCS
An amount of $300,000 is recommended for this account to provide financing
for materials, services or equipment for programs which develop during the
fiscal year.
Community Benefits
Bus Subsidy
Chamber of Commerce
Diamond Anniversary
Counc.: i 1 Expense
Organization Memberships
Old Corporation Yard
(Taxes &_ Rent)
Miscellaneous Expense
New Civic Center Furnishings,
Equipment & moving
Contingent Account
Total
General Revenues
Expenditures Transferred
Total
Actual
!968-~2._
$ 97,022
S,654
14,JE.6
13,363
5 ,0611
24 ,308
33 ,9011
_}~_§2-~J_
$590,898
$5117 ,094
--~-'-~Oli.
-$590,898
' -)
Budget
lJ.§J_-_]_Q
s] l4Q ,000
~.2co
-0-
15,000
6,000
27,000
l0,000
228,800
$73 J .ooo
$695.996
-1? ,001_1_
.$73 l ,000
1970....; 71
Proposed_
l970-z.!_
$. J li5 ,000
2,800
-0·-
48,000
6,ooo
26,500
l ,000
300,000
$529.300
$498,295
3 l. ,005_
$529,JOO
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. CAPITAL 'IMPffOVEMENT
'•' . ·'· -... ·: .
AND'-GAS TAX FUNDS . . ,. . . . .
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CAPIT~t IMPROVEM[N'f FUND
• 1 The Capita\ in"r.irove1nent Fund v1as establ:shed to f1r1ance 9eneral governrn~nt
•:ap ital irnprovernc.its on a pay~as-'fo•.i-go b.:•s i::.. The fund ! s supported by the
remalnder of sales tax revenues not requi<ed to balance the General Fund
budget. In 1970-7!, the fund i~ expected to receive $889,/38 representing
37.9 percent of csti;:;ated State'-collected S;:iles lax Revenues. tieretofore SO
percent of sales ta>vhas been transferred <3nnuc.il ly to the C..Jpi ta1 trnprovement
Fund. However, this year General fund requirements nec~ssitate the change
as ncte<l above.
The pu1·pose of separating capilal in1provernent e;'<penditu1·es frorTl the General
Fund is bJOfold: !) l:o comrnit at least a part of current revenues to major
physical facilities, and 2) to provide a ~eans of carrying forward Qppropri
ations made for capital improve•~1ent projects. Unlike General Fund appropri
ations \·1hich lapse at t~e end of each fiscal year, capital appropriations
logically are renewed and continue i·n effect until a project is completed.
~__! ta_l_l_~rovef!l~nt __ ~rog_!"mn_
The Capital Improvement Program is a comp1·ehensive I is ting and description
along with estimated costs of the planned capital facil itics which are neces-
sary to impiernent vcrious municipal service objectives. It is an expression
of physical plans in terms of their financial r~quirements projected bn a
five-year basis. The program is updated annuaPy to reflect current outlook
and cond!tions and is resubmitted to the Cit) Council and Planning Commission
for evaluation and adoption as a policy guideline. The project appropriations
recommenJed for 1970-71 implement the first year of the 1970-75 Capital Im
provement Program which was submitted to the Clty Council in February, 1970.
These projects have already received policy approval from the Council.
Recommended Progran_!.
Those projects contained in the 1970-75 Capital Improvement Program and sched
uled for appropri;itlon in 1970-71 are included In the Capital Improvement sec
tion of the budget. As earlier directed by the City Council, the followihg
chai'iges have been meide: l) Arastradero Road west of Page Ml 11 Road, i1nprove
m~nts estimated at $5~8,000 ~ave been deferred; 2) $500,000 has been included
in connection with future dction on the Lytton School site; and 3) the appro
priation for El Camino leased lands (Veteran 1 s Bui)dihgf Red Cross Building
and adjoining area) has been increased from $3,00Q to $10,000. In addition the
fol lowing chnnges. have been made: ·rhe Baylands Athletic Center, Phase I, has
been omitted from the 1970-71 budget sinte the project in· its entirety will be
co~pleted prior to July l, 1970. Coriv~rsely~ f~nds for the Downtown Community
Center are again inc1uded as a carryover appropriation sintc this project's
·c.ompletion is contemplated in the 1970-7! fisc31 year. Finally, ba·~~d on revised
cbst information, the appropri~tion for Rinconada Pool improvements has be~n
increased ~rorn $106,0CO to $115,000, General government capital improvements
totaling approximately $10,000,000 are currently under appropriation (1969-70).
Additional project ~ppropriations total SI, 183,90~:
~----------------------------------------------------1970-7!
... ----------------------------------------~----...... __ _
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CAPITAL IMPROVEMENT FUND
J\ppropriated
~!_~3_c;_t_s ____ ~---------4----·------~ ----~~§J_-}_~--
/\dministration
-~Munici-paT_S.ervice Center. Phase 11 $ 195,000
. ·'ubl ic Saf~ ·-rrr(.-. -----
·-rrre f•pparatus
lower Foothills Station
Pol ice
--Animal Shelter Relocation
Training Range
Community_Services ----uti r.-ir" i es ____ _
-J.-Pearcc Ml tche I 1 Park Library
expansion
Do\mtm-m Library/Recreation Center
i~rts
-C 1)i11rn u n i t y Cu l t u r a 1 Ce n t e r
Nature and Science
--Foothi ~Ts Park lrnprovements
John Fletcher Byxbee Rectcat;on
Area Improvements
Parks and Recreation :
-1.ocaT-Recreation(aci l i ties
-Dovmto~·m Parklinp.rovements
(north of University)
Dm·m tol!m Park lmprovernen ts
(south of University)
Herbert Hoover Park
additions/improvements
Eleanor Pardee Park, Phase I I
Alexander Peers Park Renovation
Foothills Neighborhood Park
Oistrict Recreation Facilities
R ! nconada Park ! mprovemen t :-Phase I I
Rinconada Park Pool Improvement
J. Pearce Mitchel'i Park Improvement
~~cial Park and Recreation Facliltie~
Go If Course Pro Shop & Coffee Shop
Stern Con1111uni ty Center Improvement
Phase I (landscaping and patio)
Phase 11 (Stern Wing)
Trails and Pathways
Phase I ($ea le/Ster I Ing Canal)
Phase ll, etc.
5--
$
20,000
20,000
170,500
650,270
330,000
29,000
600,000
200,000
14,ooo
15,000
6,000
835,000
175,000
106 ,000
___ 10,000
$ 291,000
5,000
35,000
44,200
Proposed
_!1?_9_::-71
76,000
140,000
25,000 s 21.11,000
66,ooo
Sit. ooo
153,000
s 273,ooo
9,000
25,000
86,900
TtJtal
Propose•_;
~P£!:92..!:~~J,2~
s 195 ,000
76,000
20,000
I itO, 000
25,00C
5--261 ,000
170,500
650' 270
330,000
29,000
s.ooo
~1~4,770·
600,000
200,000
80;000
15,000
60,000
153,000
·$1,108,000
175,000
115 '000
10,000
$360,000
5,000
25,000
35,000
44,200
·86,906
,,_ ________ .._.. __ 1970-71---------------------------------..---------"'""""'--------"'
19
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CAP1TAL 1MPROVEME~T FU~O
~_roj~.£.~2-· ------------------------
Appropriated
1969-70
Sp~cia} Park and Recreation Facilities {continued)
-ITcarni nol.ease<FL-ands ---------
Phase I (VE:ier.:ins' Bl<lg./atij. area) 3,000
Park Maintenance
lrrigaUon--Syster:i Improvement
Miscellaneous Park Walkways
Parks and Recreation Subtotal
Street_ lmprovcr'1ent Prog_rarn
$-a1,260--
32,000
___ J_l_,_ 00~
Sl,256,200
$2,440,970
Catch Basin Reconstruction, Stage I I
Reconstruct Hillview-Foothills Express
way-Miranda Intersection
Stanford Avenue improvement
University Avenue Beautification
Storm D_~ i na~ Pr~rarn
·improvements, Stage I
Improvements, Stage I I
Barrier .s~reens at Pumping Stations
Misc. Storm Drain Improvements
Transit Program
--Rep 1-acemen t ;r Buses
Lock-up Fare Boxes
Spe~ ia I Projcc t_
Lytton School Site
I_~ta 1 P_rogr-am
Fund Balance J~!_y__J_, i970 ~y!im~te~
Less Expenditures \above;
6,000 s ----&,Clo o
$
720,000
23,000
81 ,000
$ 81 ,000
_ _500,000
$4 ,0611'970
Add Transfers from General Flmd (page 6)
(36.6% of estimated sales tax)
Contributions from County*
Fund8a1ance June 30, ___ !22.!__-:: Estimated
Proposed
__ ! 9 7 Q__-:1_1_
7,000 --il{(--S 1 It, 900
34,000
11 .000 ___ _,;. ____
$ 445,300
$ 445,900
13,000
270,000
90,000
s-37T,ooo
2~.000
1 ! ,000
r-· 3 s-:-000·
$ 81 ,000
8,000
$89;ooo
--~-----
Si, 183,900
2,356,700
(l,183,900)
859,289
70,00Q.
$2, 102,089
Total
Propcsed
~'.EEl"opr 1 at ion_
10,000
$-206. 100
66,000
------22 '00,2 _
$1'702II00
$2,886,870
13,000
270 ,000•'<
90,000
6,000
-s·-37§ ,000
720 ,000
47,000
11 ,000
79,000
$85/,000
,.. 162,000 :)
8,000
s 170,000
500,000
$5,2~8.870
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·rhis fund is es tab I ished in com~liance with Sections 2107 and 2106 of the
California Stre!'.:ts a0d High•,:ays Code to <iccount for the City 1 s share of the
State-collected tax on gasoline sales.
Taxes collected for cities under Section 2107 {.725< per gallon) are allocated
monthly on the basis of City population. Revenue fr-om this source for 1970-71
is estimated at $2lfl ,500. State Lav: permits sixty percent ($1411,900) to be
expended for maintenance of any city street. In addition, a fixed amount of
S?,500 is al lovJed for street engineering. The balance of the al location
($89,100) is restricted to construction or i~proveme~t of the State-approved
HSelect System" of City streets.
Sect ion 2 i06
--~-----Ii·~-.-
Revenue raised under Section 2106 is fir~t al located to the counties un the
basis of vehicle registration and then is funher apportioned >·iilhin each
county between incorporated and unincorporated areas in proportion to their
relative assessed valuations. Funds so apportioaed to citles are then div
ided according to their respective population5.
Section 2106 revenLe for 1970-71 is estim~ted at $252,000. In contrast to
Section 2107, ali of this revenue must be expended on the "Select System.11
Proceeds from botil sources may be accum1J!ated over a period of time in order
to finance large scale "Select System" projects.
A total of $288,700 of "Select System" Improvements is recommended for 1970-
71. These projects, detailed in the 1970-75 Capital Improvement ~rogram
submitted to the Clty Council in February, 1970, include $100,000 for res~r
facing and reconstruction of Select System Streets; $85,000 for the City's
contribution to improving .l\rastradero P.o~d ·from Foothi I is Express\.,oay to the
west City limits; $98,700 for Embarcadero RoaJ improvements; and $5,000 for
traffic lane markers. In connection with th~ "TOPICS" program tt ls antici
pated that the City will receive $68,91~ to partially defray the cost of
street improvements.
-...-------------1970.-71------------------~...-------------.... ..----------------'
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GAS TAX FUND
Select System Street !mprovements
Appropriated
_____ 1369-ZQ__
Select System Reconstruction $
Arastradero Road
Foothills Expressway-West City limits
Embarcadero Road Improvements 46,000
University Avenue/El Camino Signals 55.000
Wilkie Way/Adobe Creel Bridge 12,000
Traffic Lane Markers
Total Expenditures $ 1:3,000
_F_und Balanc'e Ju.ly l, __ ~70 _ _:_ Estimated
Add Revenues from:
Gas Tax
Contributions from "TOPJCS 11 program
Less Expenditures for:
--· Improvements (abovd)
Engineering
Maintenance
Fund Balance June 30, __!97l_ -b.t_l_~ated
Proposed
_ _! 970-zJ.
$ 100,000
85,000
98,700
_____ _5 ' gg 2.
$ 288,700
$ i 51 ,000
493,500
68,9l!i
(288' 700)
( 1,500)
_( !!~90_Ql
·. $ 272,3J14
Total
Proposed
~g_priation
{ 100,000 .,.
85,000
144,700
55,000
12,000
__ _?2 00.Q_
$ ~o l , 100
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REGIONAL ~AlER QUAL !TY CONTROL PROJECT
This section of the budget provides the appropriations necessary for c~n$truction
of the Pegional Water Quality Conttol Plant. Because general obligation hon~
proceeds are utilized, project expenditures are recorded in the General Obllgation
Bond Fund. Project financing also includes contributions from the cities of Los
Altos and Mountain View and federal grant monies.
As will Le noted, an additional appropriation of S6Sl,300 is necessary. Existing
appropriatlons are based on engineering estimates made before the re~eipt of bids
and finalizing of the federal grant. Although necessary funds arc available and
on hand, sale of bonds does not in itself authorize expenditures. ·The proposed
additional appropriation provides the necessary authorization. The Genen:il Fund
budget is tlot directly affected by these appropriations.
Co:; ts
Engineerlflg
Legal and Fisct1l
Work by City of Pa lo tt.l to
Construction. Unil l
Unit 2
Later
Project Contingent
Subtutal
Land -from others
Sub total (Budget)
Land -from City of Palo Alto
Total
<: .,,
Budget __
613 ,000
48 ,200
-0-
8,535,000
I, 000 ,000
-0-
-0-
$i0, 198,200
-0-
,,,....$ -1 o~.-1-9 s • 2 o<Y
Increase
(Decrease)_
Total
___£'_co P_C?..:~_ <:!_
$ -0-s 613 ,000
51' 125
25,000
Z,925
75,000
233. 1125
( P!l , It 50)
225 ,000
8,768,425
858,550
225,000
_ 2 !__ 4 I 400 2 l ~ > 400
~79,300 ST0:777,500
__ 72 .z_Q__OO_ . 72 , 000
s m,300 STD,l!If9.soo
305,000
$-i I_!_ 154 t.?OO
A1iocation and Financing Los Altos Mt.View Palo.Alto ·---'---------~·-----~
Total
Construction, Engineering, etc.
Federal Grant · $
Cities 1 Share 660,~77
land -fro~ others 7,338
Subtotal ( Su,dge t)
Palo Alto Funding
Land -frern City of Palo Alto _iG08Q.
Palo Alto's Share
Mt. ·view Funding
Los Al tos Fund i ng
Total
s 698,895
$
2,709;305
27' 367
115,93C
'$2,852,602
~J ty .~ Palo ,6.I to
Bonds
Sewer Fund
s
L85l,1~5
37 295 ___ _L!...L_.
$3 888 lf40>', > I '
157,990
$4.0467~30
s 3,556,~73
7;220,927 Sia; 7 n , soo
72 ,000
$10,849,500
305,000
~ 11 '154. 500
~------,1970-71 _____________ ..._ ___________ ~.,,,,,,
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UTILITIES FUNDS .. ·
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UTILIT!ES FUNDS -GfJJERAL C01~S!DERATlOtlS
A separate fund is maintained for each of the City-o,'mcd utiiities systems:
Water, Gas, Se\-1er, Electric and Refuse as provided by the City CiiMter which
states in part:
The Council shall estabiish rates for all revenue-µraducir-!9 utilities
owned, controlled or operated by the City.
The revenue of each public utility shall be kept in a separate fund ....
and shall be used for the purposes and in the order as follm-1s:
For the payment of operating and milintenan~e expense ....
For payment of bonded debt <ind i nten~s t incur red for
construct.ion or acqulsi t~o 11 of such utility ....
For capital expenditures of such utilily ....
For the annual payment into a reserve fund available for use
by the utility only for replacements or em~rgency repairs
after special appropriation by the Counci ! '~'·.
The remainder shall be paid int6 the General Fund ....
The budgets for ~hese funds are .f6rmulated on object expenditure cla~sifica
tions similat to those ~sed in the General fund budget. This permits expenses
such as salaries, t.o be measured on a City-wide basis and a1so makes possible
a uni form sys tern of expenditure conUol. The proposed iJti i i'ties Funds budgets
are also supplem!mted 1-Jith a statement \.A1ich refiects the disposition of
estimated revenues as requin~d by the above provisions of the Charter.
The Municipal Uti Ii ties are not only self-supporting, but are also depended
upon to carty a significant share of general government expense. The syst•m
of accoun.t i ng for utilities, in addition to sho.,.ii ng budgetary comp 1 i a nee. is
also maintained on a profit and ioss basis conforming to the system of accounts
prescribed by the Federal Power Commission. This means that revenues are
accrued and matched with expenses and the ctist of replacements and additions
to fixed assets are capitalized and depreciated. Al1 cost~ (including ser
vices to the General Fund) are eventually recovered through the Coun~il
established tates.
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84
Palo Alto's recogniled com::ern for ecol·
ogy is actively meetin~ current popular
demands for environmental control. Under
direction of the Water-Gas-Sewer for ex
ample, yrouo~ has bP.en broken on the
~>' 1.154,500 Tri-City Regional Water Qual
ity Control Plant to process wastewater
for the North County area. Palo Alto's
present facility wili be integrated into the
new plant. The Department ah.o has re·
sponsibility for utility system repair, re
placement, and extension.
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The objectives of the Water Divisio;i are as fo!Jo;,:s:
o Provide for a conflnuous safe, clean dnd wholesome source of water of ade
quate capacity to meet the present and future needs of the co~nunity.
o Provide for the contin~ous distribution of water in sufficient quantity and
adequate pressure to meet present and 1·uture water needs for residential,
industrial, fire protection, and other municipal water uses.
o Provide for ~quitable water r~tes and connection charges suffitient to meet
operational and capital expenses of the water ut[lity and provide, as feas
ible, surplus funds to assist in the financing of the General Fund.
The Water Division budget has not ~hanged significantly for 1970-71. IL is
estimated that approxirn.:itely $391,iilfJ of net income \dli be U<:lnsfe.-red to
the General F1md ln this fiscal yeti(.
A San Francisco>vater rate iw:rease proposed for June of l970~·1ill have little
budgetary signiflcance if a proportionate increase in cost is passed on to
Palo Alto's customers. If the water rite increase was not passed on to the
consumer, the transfer to the General Fund \'JOUld be reduced by approximately
$170,000 or the tax rate increased approximately slx cents per hundred dollars
of assessed valuation.
Ccntinued emphasis un water quality achieved by the Division's flushing pro
gram <ind close .1 i a i son with the S<in Francisco supplier has p1over1 successful.
San Francisco also has endeavored to improve auality by significant improve
ments to the trans1nlssion facilities carrylng water from the Sierra and by
stabilizing the proportionate rnix of the Hetc.:h lletchy and Calaveras supplies
of t..rater.
The Water Division budget contains proposed appropriations in fiscal 1970-71
for construction of additional main facilities to provide water consumption
reqllireinents anci fire protection for lhe com.'Tiunity. /\major portion of this
year's construction was recommended by the i968 Grading Report of the Amer-
ican Insurance Assoc•ation. .
An additional $3~.000 will be spent !n 1970-?i 'to replace obsoiete portions
of the distribution S'/Stem including inadequat~ ~na.ins and fire hydrants.
This program is based upon recommendations of the American Insurance Associ
ation and the earlier Brm~m and C.Jldv1ell enginecrir'\g study of the \"later system.
~--------------------------1970-"71
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\./AHR FUND
*
Salar:es
Materials & Supplies
Outside Services
Other Expenses
City Department Services
Bond Re t i remen t
Water Purchased for Resale
Capital Purchases
Capital Reserve Increase
Tax Equivalent
Transfer to General Fund
~orking Capitai Increase
Total
Expenditures Transferred
Expenditures Reimbursed
Sale of Water
Other Revenues
Capital Reserve Decrease
Reserve for Prior Year Encurnbrarices
rotal
Perform~nce Statistics
Water Purchases, Ccf
Mains in Servi~e, Miles
Active Connettions
Fire Hydrants in Service
Meters Repaired in Shop
Meters Serviced in ~ield
Valves Serviced
Customer Service Calls
$ 19l .933
91 ,825
10,305
38,937
221,399
47,795
l,128,187
119,372
-0-
301 ,4011
552,628
-· l27~24
$2, 761. 209
$ 118,542
S,891
2,261,1,74
152,302
222. 458
5li2
7s385,2l'-t
?.21.Zl
18,023
I , 521
I, 375
l ,609
1 .ss2
l ,40 I
This activity transferred t6 Treas~rer's Office
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Budget
1969-lO
----~--
$ 218,247
166,396
11 .~73
48,600
221,554
47,019
1, 145,400
140,501
29,450
307,572
1~51'108
-0-
$2,787,320
$ 137 ,406
7,600
2,352,000
162 t f/14
-0-
-~_IJ_Q_
$2,787,320
7,500,000
225.00
18' l 50
1 ,520
I ,500
} .soo
·3 ,300
1 ,400
Proposed
1970-71 .. -·-----
$ 253,239
159,977
9,690
37,650
204,981
46,245
J. 191 ,800
2' 100
8,575
331 ,058
391 ,410
-0-------
$2,636,725
$ 157,212
18. 100
2,328,913
132.500
-0-
-0-
S2 ,636, 725
7,750,000
228.00
18,260
l , S'-10
I 1 450
. 1 .575
2,250
-0-;';
--------------1910-11--------~--------------------------------------------'
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Rr.!vcnucs
Sales of Water
Other Revenues
Total
Product ion
•
Distribution
Administrative & General
Total
Operating !n~om~
Less Other Exoenses
~~--~~-.L----
Tax Equivalent
Bond Interest
Total
Net Income (Before Depreciation)
P_!_~os i ti on of Net I ncon1e
Bond Redemption
Capitalized Expenditures
Capital Reserve Increase {Decrease)
Working Capi ta1 Increase
Transfer to G~neral Fund
Reserve for Prior Year Encumbr~nces
Total
11.c t ua l
~168 ~-~1
$2,316,863
~05 oq3 __ !:_ ___ ~.:::_-
S?.,522,861
$ l , 189' 137
99,930
_ 25], 75!.!_
Sl ,546,821
s 976 '0110
$ 301,404
5 ,06'1
$ 306, t,71
$ 669,569
$ li2. 727
169,790
(222,458)
127,424
552,628
____ _0~)
$ 669,569
Budget
]969_-lo_
$2,l1i12,ooo
188, lOO --------
s2,630,100
Sl ,209,800
95,000
--~ 7_§__,__!_5_1 _
$ l '580 '95 !
Si,Oll9,Jld
$ 307 '572
4 -:i9"' ---~·-~--!..~
s 31 l ,364
$ 737,285
s 42,727
3t;2,l70
29,450
-0-
451, iOB
__ _( 12 8_!_J_70)
s 737.285
\HI.HR FUND
Proposed
~3.l_Q__~l_~_
$2,1~49,750
---l 59 ,500
$2,609,250
Sl,261,652
l ! 1 , 103
_12~487
$?,627,612
$ 981 ,638
s 331,058
___ J_!_ill_
$ 334,575
<: 647,063 ..
s 42,728
204,350
8,575
-0-
391 ,ldo
-0-
$ 647,063
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\./ATER··Gf\'5-Sf\.!ER Df.:PARTMEN f -wi\T UI FUND
Class J\ -Increased System Capacity
Tf=iis cfa-ssifTccl'tTon--includes construction of mains, generally ten inche~ or
more in diameter, w!1lch are designed to supply water to areas rather than
along specific streets. D<Jring the next five years, planned projects will
accon1p1 ish distribution system improvements recommended by the American
Insurance Association Grading Report and the 1957 Brm·m <~pd Cald\~·ell Report.
Specific projects for this class are explained in detail on page 43 of the
l970-7S Capital Improvement Program.
Class B -Replace~ents
Replacement of portions of obsolete or inadequate four inch or smaller ~ains
with six inch and eight inch mains comprises bbout two-thirds of Class B
projects. The remaining one-third has been allocated for hydrants and mis
cellaneous services. Main replacement funds will be utilized primarily to
fulfill recornmcnd1tions of the A. I .A. Grading Report. Projects under this
clciss are identitied on page 43 pf the Capital Improvement Program.
Class C -foothills
Ttie-1957-Brm·m and Cald~·Jell Report and subsequent staff studies CO'.lfirm the
desirability of providing a booster station and a reservoir to serve the
llil !view area of the Stanford Industrial Park and adjacent residential areas.
This project is detailed on page 44 of tne Capital Improvement Program.
Cl ass D -Extension to New ~~~-tonl.!:_rs and _ _peve !_~en ts
These are items of capital expense intended to extend or provide utility ser
vice to (.e\-/ customers. Except fo,-the cost of meters, this cl ass of expense
is financed by connection charges.
Class E -General Plant~ipmen_!_
1his capital expenditure is for the addition or replacement of major tools
and equipment for shop, office and field operations.
Summary
Class
A--=-Tncreased Capacity.
B -Replacements
C Foothills System
D -Extensions
E -General Plant
Total Capital Expenditures
,.
~ctivity
Mains
Mains
Hydrants
Services
Product ion
Mains
Hydrants
· Serv!ces
Meters
Fire Services
Field Equipment
Office Equipment
Amount
s~55.~oo
311 ,000
9,000
lli,000
10,000
-o-
20, 500
3,700
21 ,000
14,500
6,500
l '500
. 500
sT9cf,6oo
~------------1910-11----------------------------...... ---------------------"
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WAlER-G/\S-SU}ER DEP/~RTMnn -G/1S FUtlD
The objectivesof the Gus Division are as fol}c1-Js:
o Provide an adequate gas supply to reeet the grow;ng needs of ~he City.
o Provide for the distribution of natural gas in a safe, nonhazardous
manner.
o Maintain competitive gas rates and equitable connection charges suffitient
to meet operational and capital expenses of the gas utility and provide,
as feasible, surplu:; funds to assist in the financing of the General Fund.
There are no significant changes in the Gas Division budget for fiscal 1970--
71. It is anticipated that $1tJ6,624 of net income :·1l I I be transferred to
the General tund.
Continued emphasis wil i be placed upon the reduce ion of ga~ losses by con
ducting an annual gas leaka9e survey and replacing those rr.ains \·ti th a high
incidence of leakage with. coriosion-resistant plastic pipe. In 1970-71 a
s~m of S68,000 is budgeted for main replacements and $50,500 for the
repiacement of services.
A sum of $23,800 is budgeted in fiscal 1970-71 for the installati·on of
mains to increase system capacity.
The effect of the Natural Gas Pipeline Safety Act of l968 on departmental
operations is being st~d!ed by staff personnel. It is expected to have
little budgetdry significanc6 during this year.
,...._ __________________________________________________ 1970-71
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GAS Furm
Salaries
Materials & Supplie~
Outside Services
Other Expenses
City Department Services
Bond Retirement
Gas Purchdsed for Resale
Capitai Purchases
Capital Reserve Increase
Tax lqLd \'<J 1 en t
Transfer to General Fund
\.larking Capital lncn:~ase
Total
Expend'tures Transferred
Sa I e of Gas
Other Revenues
Capital Reserve Decrease
Ri:::ser•1e for Pr i r_.r Year Encurnb1·anc.es
Tota1
Performance Statistics'
Gas Purchase~. (MCF)
Miles of Mains in Service
Number of Active Connections
Meters Repaired in Shop
Meters Ser~iced in Field
Gas Leaks Repaired
Main Valves Serviced
Custom6r Service Calls
1'\c t ua I
.!Ji 8 :::_6 9_
s 252,333
j 5 l ,239
21 ,210
38, 166
211 ,049
26. 178
1,986,3118
3) 187
-0-
1l6 ,820
228' 750
____ l ,77Q_
S3,037,050
s !7,540
2'816'1135
61,075
I ill ,870
_____ !_30
$3 ,037 .o~o
li,019,568
182.86
20, 193
I, 76Z
589
385
l .352
7,866
This activity transferred to Treasurer's Office
Budge~
l~J-~~-70_
s 246,331
75,316
l ! ,38!1
43,060
193,272
25, 7111
l,953,250
2,000
19 'll) !1
)23,252
60,780
-0-
s J lf, 300
2 '711 '700
2/,000
-o ..
______ l_, ~()0
3,780,000
185 .00
20,500
l ,600
500
540 ; .~oo
8,000
Proposed
l 9_70 :_L1_
'$ 266,886
83) l 87
10 '73 l
33,503
182,099
25,306
2,062.,000
2, JOO
-0-
143, 962
J0,6~4
-0-
$2,916,398
25, 1146
2 ,867 '55l1
17,000
(,,3s.8
-0-
$2,91£~.398
4,200,000
ms. 30
20, llOO
2,000
500
300
l ,400
-0-· }~
------------..... -1910-11----------_,,,..._ ____ ._.. _________________ ._. ________________ _,,
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Oispositiort of Es!lmated Revenues ·----------·---------
Revenue:;
Sales of Gas
Other Revenue
Total
Product ion
·Distribution
Administrative & General
Total
~~ss Other E~een~~
-Tax Equivalent
Bond Interest
Total
_Ne_1:____!_;.,corne -(Before Depree i at ion)
Disposlti~n of Net Income
Bond Redemption
Capitalized Expenditures
Capitil1 .Reserve· increase (Decr'!ase)
Working C~pital Increase
Transfer to General Fund
P.ese1·ve for Prior Year E11cumbrilnces-
Total
Ac tu"l !
_I 968··69
$2,833,625
61,4tio
---~----
$2,895,065
$1,987,934
127,297
_ _?_9]_, o:; i
$2,322,322
_., i l 6. 820
___ 3,075_
s 119,895
$ 452 ,8I18
$ 23,103
341,225
{141,870)
1 .no
228, 750 . ___ J ___ IJQ_)
Gudgel
J 969_-:]_Q
S2,J26,000
--·---~J, O.QQ
)~.753.000
Sl,955,100
l l 9 '900
__ 2/li..~!l
$2,348,61_3
$ 123,252
___ 2,§)_§
$ 125,890
$ 278,1~97
$ 23, 103
177' 100
19 '41 _t1
-0-
60, 780 ____ U~290)
$ 278,49l
G;\S rurw
Proµoscd
l~JO_:._i'_!__
$2.893,000
___ i]LOOO_
$2 J 910 ,000
$2,064,050
123,500
·-·~5 ,J)..§.
$2,452,706
s 457 ,294
$ \!;3,962
---2 ,202
$ 146,164
$ 3 I 1 , 130
$ 23' l Qq
1D7,800
(6,398)
-0-
106 ,624
·-0-
$ 31l.130
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C~~§~ A -Increase~ Sy~tem Capacity
f.\E--~-~-tic1n-~)T-tne ~orog-r;i!~---9e-;,cr·afly <0ntai Is cor.structic;n of mains four
inches or more in diameter which are designed to supply gas to areds rather
·.than to speer fie str:::ets. Based uron cornprehen~ive reports c-f lon9 r·ange
needs, most of these projects have been recom«-~nded for cor.structicn by the
1963 Brm·m ;md Ca1d>1cll gcis stu<lv. Const.ruction priorities in p<irt will be
determined by ~evelopment patterns.
Class B -Replaceme~ts
Theleaka-ge-·cc;;-tr~pr~Jgrarn is a continuing project c:iose;y cor>nected \·11th
gas main and service replacement. A profess1ona1 consulting firm is retained
to conduct annual gas leak surveys, and the replacement program is controlled
by analysis of the leakage survey reports.
Cl ass C -Foo th i l 1 s Svs te~;
The"l:Onst-ructfon----;·r;-f~W:8-~~f thr; gas tr<-insmission system on Page !\ill cind
~rastradero Roads ~n~ the Alexis brive distribution mains completes the major
gas sysl~m construction in the foothills for the present. [xtensions to new
developm~rits in this an~a \·!ill be fir.anced primarily by conn('cticn chnrges;
therefore, no funds are requested under this category.
Cl,:iss D -Exlef1sions toJle\-1 Customers and Devel~ments
Coii°:"> t r;:i"ctior;·-;;r-rnaf r.;--a1id-ser\,-Tces -a.r1dpiircha5e a°"r1d ins ta I lat ion of meters
for new cust 0 mers ~re included in this section. Mains and services rep~esent
approximately 60 percent of thls total and are finance~ by connection charges.
The remainin~J 110 percent has beer' allocated for meter~· and regulators.
C!Ass E. -Genera! Plant Equipment
ThTs--c<Jp!tal--expense-is'-for-Ttie-addition and improvement of rnajor tools or
equipment for shop, office and field oper<ltionc.;, The ~nnual an1otmt indi
cated belm·1 meets these needs.
Sum~~:Y.
Class
A-:-Tncreased Capac i l y
B -Replacenients
Foo th i ! ls S)1 S tern
D -Et.tensions
l -General Plant
~otal Capital Expenditures
-.:.-.
Act i v_!J:._y_
Mains
Hains
Services
Mains
Services
Mete;·s
Fie 1 d Equipment
.off ice Equlpment
r~motmt
s2T;8oo
68,000
50,500
-0-
6~000
17,000
15,500
l ,500
500 ---.. ;:-.. --
$ lf32. 800
-....----------------1970~71 --------------------------------------..----------------------" 92
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Oblectivc~; ___ .L:: __ , _____ _
o Provir.le: for tlh• (,fficis~~'~ ,,nd ».1•1itary c.olle<.::tion of domestic and ind1J:,trial
\'taste \·1c'.l!cr ei th•:: i\1\,:_, 1llt,_; '.->t'.•Vit:~ .irea.
o Provide for U11~ t"1d•:q•_Mlt: trl·<1tffe;1i. dnd <llspo:-.::il of all domestic and ir1dus
tri.;il H<lS.tt' ,_.mtcr-frrJrc; thl'; ,,,1rvi.:t:" ar<:'<J~, of L(Js fdtos, Mountain VievJ and
Palo .1\1 to.
o Provide fr;r l'qLJtltiblt~ '•t;'1UH r;1te'> .. mu (t•n~e:c.tion charges sufficient to meet
operatiol"'al <n•·J :;;:ipit,~l exp•.~n'".l'" of thf' <,cvwr utility.
Program
----X---~~~
Tlie princip<.il bud~ietary el•::11:t~nt uf the Se1>1er Division pr-ogram i·~ill be for
construe.lion 11f t!w :11;..,: Rcqirx;;_iJ \./,1ter Q_ua)ity Control Piant to serve Palo
Alto, Mountain Vim·; Mid Ln:. f\:tr,,,, Pay!11ent to bond funds for 1970-71 \·1ill
amount to $i10l .Ff!>. f"]n,;nr,iM; <1f the new plant is in a separate fund.
Staff perstnnc·l \·Jiil bccor.~e intlmdtcly <icquainted vtith the ncM facility \·1hile
serving .:is lnspectc_.(,, ~•uri!•q ~h~ construction period prior to activation of
the plant ln Novamb~r, 19/2.
To insure th(• fut11ri~ •.•fflcletit <;nd sanitary collection of domestic and ir.dus
trinl \-;,1;,I(~" .. ,) -;w: of 53),000 i-; budgeted for a consultant to r~vievJ and
catalo9 elt•ment-::. .-_d 1.he City'~; \-:aste1·1ate1· collection syster:1 and to simulate
this :>'/'jtf·H1 by U'>(' uf a comput~r program v1ritten for the City's ne\-1 i·lationa1
Cash Kr:::9istc1 cor:ir•.11.P.r. The avai}nbllity of comput~r programs vihich can
.:iccur:1t1~ly ·~i1Pul.11C' the Clt)'1 s utility systems ;.Jill provid~ design and cper-
atlng 1Jo~c.nnnci •,.1lth <rn effective means of op"L"imizing these systerns .. tne
ability to prudl:.:t In minute!:., '.·;ith engineering assurance, the effect of
any pr~lpo~.c:d <..y~:.em clwnge 'dill be invaluable as the City seeks to provide
Uie bec;t ~~rvl.-:i~ pn'">sible to it<> consumers.
Tht• City's indll';trl<'.ll 1·:astes c:ontrol program \·1ill be ex~anded during 1970-
71. 1 h] 'j pf(HJl"·J!ll 1·d 11 prevent the poss i b 1 e disruption of treat.men t pro
cessc5 tit the tW'.'i' plant and pr0tect San Franciscci _Bay from to"'ic or other
de t f' i mt~!1l o 1 ~u!J cot <ince~,.
-------------------------------19'70 .... i'1
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S£WF.P. ruuo
-~-~-~~_i __ ~Y!~!~
S.:il<.irLes
Materials f, Supplies
Outside Services
Other Expenses
city Depart•!1en t Services
Bond R.e t i re men t
t'.:apitai Purchases
\.larking Capital Increase
Capita} P.eserve Increase
Tota 1
f.J .0_~::.~JL
•,
txpenses Transferred
Service Charges
Other R.evenues
Capital Reserve Decrease
Reserve for Prior Year Encumbrances
Total
Performance Statistics
....
Average Daily Flow (MGO)
Total f1nnual Fiow (MG)
Miles of Hains in Servite
Hiles of Sewer Mains Cleaned
Service Calls
Actual
1968-69
$ 163,604
14,062
2,975
28,209
100,1420
45,045
15,501
374,043
··0----------
$ 7~3.853
$ 1,295
647 ,n.8
67,909
26,927
-0--------
$ 743,859
l 2. 850
4690.212
t 72. 160
30.770
I, 784
"This a<:.tivity transferred to Treasurer 1 s Office
Budget Proposed
_!_;!_69-70 1970-71
$ 204,856 $ 238,075
13,921 21'195
7,610 51,675
41 '6 38 30,001
178,JOS. 124,498
44, 177 65li,859
7,800 7,875
-0--0-
293 ,520 -· .:.o---------
$ 792,231 $1,128,178
$ l, 700 $ l ,610
665,000 670,000
125,~00 251 ,500
-o-205,068
13 l -0-
s 792,231 SI, 128, 178
12.380 13. 500
4518.700 4927.500
170.000 173.000
50.000 50.000
I, 700 -0-;~
~-------------1910-11------------------------------------------------------""
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,
Revenues
Sales of Sewer Services
Other Revenue
Total
less Ope rat in] Expens_es
Disposal
Collect ion
Administrative & General
Total
Bond Interest
Total
~J~~-come_ (Before Depreciation}
Disposi t_ion of Net Income
Bond Redemption
Capitalized Ex~enditures
Capital Res~rve lncre~se (Decrease}
Working Capital Increase
Reserve f0r Prior Year Encumbrances
Total
lie tua I
1368'-69
$648,816
_(~_J_?.i
5716,940
$116,633
56, If 36
_!_!!-2~~-
$291,295
Si125 ,645
~-7_, i70
s 7' 170
s 37,875
33,if84
(26 ,927)
·. '374 ,043
-0-
$~18,475
Budget
196_t_-:_x_q_
$666,700
__ i_Q_!~Q_Q_
$792' 100
Sl40,500
62,300
__ 232 '403_
$If 35, 203
$356,897
~--~...!l.Q_?_
$ 6,302
$350.595
$ 37,875
19,331
293,520
-0'~
___ _J __ l]_!)
$350,595
./
SE\-IEP. FUllD
Proposed
1970-71
---·-~-
$671 ,6 lO
25 .!..~2.QQ.
$923. l 10
$165,025
65,000
_!_?3 ,O_!_~
S403 ,0411
$520,066
$406,984
$113 ,082
$247,875
70,275
(205,068}
-0-
-0-
$ i l3 .082
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WATER-GAS-S£\.JER DEPARTMENT -SEWER FUND
·,
This capital expense is related to increased system capacity particularly
to trunk sewers. A destriptlon of the project detail for this activity
is included on page 48 of the 1970-75 Capital Improvement Program.
This capital expense is limited to sewer connections off existing sewer
mains, usuoi ly for single vacant lots. Under present policy, land
developers are required to construct local or on-site sewer systems
coincidental with site improvements. The funds allocated in this sec
tion wi I l be recovered from connection charges.
Class E -General Plant Equlp~ent
Included here are capital expenditures for the addition and replacement
of major tools and equipment for shop, office and field operations.
Class
A -Increased Capacity
0 -Extensions
E -General Plant
Total Capital Expenditures
Activity_
Mains
Services
Field f qu·i pmen t
Office Equipment
Amount
') 2,400
12.000
1 ,000
500
$15,900
----------------1910-11--------------------------------------------------------"'
96
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•
W/\TE.R-Gf\S-SHIER DtP1\RTMENT
As a result of tbe :::on~olidatcd Ut!iity Cu~.torne·i· Service Program, two Utility
Servicerri<rn ll positions .=ir-e deleted. It should be noted that a systematic
revie1·: of the depar!n~ent's field and clerical needs 1·.iill be undertaken in
1370-.71 to determine the optimum level of manpo-.·:cr suoport required and
desirable. One Field Clerk position is reclassifie<l to Office Clerk Ill.
The 197i-72 budget 1vi l I contAin rccornrriendations for expanded staffing to meet
the operational needs of the Regional Water Quality Control Plant.
Personnel
Chief Utilitie':-Engirieer
Assistant Chief Utilities Engineer
Utilities Superintendent
Water Qu~lity Control Superintend~nt
W-G-S Utility Supervisor
Water Production Supervisor
Associate Engineer
utility Engineer
Assistant Engineer 1 I
Engineering Assist~nt I ii
Engineering Assistant I I
Sr. Sev1age Treatrn~nt Plant Operator
Water Quality Control O~crator
Water Production Operator
Utility Technician
Utility Serviceman I I
Utility Serviceman I
Utility Meter· Repainnan
Equipment Operator
Equipment Operator-I
Utility Worker Leadman
Utility Worh.er Ill
Utility Worker I I
Utility Worker· I
Main ten;inceman
Field Clerk
Off i cc C Jerk IV
Secretary JI
Off ice C Jerk 11
Office Clerk Ill
Water Quall ty Control Chernlst
Chief Water Quality Cont~ol Gperato~
Total
Actual
.}1§_3?:_69
1,
1
J
2
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5
2
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0
0
2
3
i
2
13
l l
Li
2
2
0
1
1
0
0
0
66
Budget
19&9~70
ti
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3
0
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0
0
6
3
]
2
3
0
2
10
I 1
3
l
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1
-0
l
l
6it
Recommended
1~70.:JJ __
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4
3
{)
I
0
0
6
2
3
0
L
11
ID
3
1
0
1
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1
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1
'
62
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~-------------------------,_,.. __ .... ______ ..;........., ______ _...._.._1970-71 ____________ _,.
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ELECTRIC FUND
The objectives of the Department of Light and Power are as follows:
o Insure that sufficiert, reliable, and irn-1-cost eiec'.:ricGl p01-1er is avail
able to rrieet the City 1 s existing und future electr'icul requirements.
o Subsi¢izc municipal programs financed through the General Fund without
impairing the f1nancial position of electrical utility operaticns.
o Assist in the prevent Jon of personal injur~ and property damage through
effective mjintenance of the Clty 1 s street-llghting system.
o Assist in the control and effi~ient flow of vehicular and pedestrian traf
fic through effective maintenance of traffic signals.
o Insure that reliable and econom1cal fire-alarm and interna1 municipal
communication~ systems are maintained.
:i Assist in rnairttalnirig the City's high-·qual!ty residential character through
facility or physical developments related to utility operations.
o Insure that adequate communication circuits related to underground electric
duct systems are available to meet future requirements.
','
The task of deliverini;; dependable, lmi-cost electric pov1er to meet the pc>\-ver
requ\rnr.!ents of Palo Alto 1 s residential, commercial and industrial facilities
has as a prerequisite the establishrr:ent of an adequate power· supply coupled
with a continuous system construction a~d maintenance program.
Proposed activities in the 1970-71 Electric Fund program are based primarily
on recommendations contained in the 1969 report by the electricai consulting
engineering firm of R. W. Beck and Associates. ·
The Electric Fund 1 s major 1970-71 planning and engineering project ~i 11. be
expansion of the Co16fad~ A~cnue Switching Station to lncrease the Clty 1 s cap
acity to receive power through ~aclfic Gas and Electric Company's lines. The
project entails conver.sion of the City 1 s;point of po\'Jer d~1ivery facility and
increasing its capacity from 60,000 volts t · 115,000 volts. Several alterna
tives are llnder active rtvlew with P, G. ~ E. officials. The precise timing
of'this project \'fill depend on 1<1hich alternative is selected.
The City's aggressive.underground conversion program will continue ln 1970·71
and will be high.li9hted b·t n..-o major projects; !) underground conversion of
two miles of overhead.power and communications lines; and 2) completion rif the
Stanford Industrial Park conversion project. Hore project details are con
tained on pages 49-57 of the 1970-75 Capital Improvement Program.
J
---------------1970-71 ------------------..... -------------------------------------98
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• ____________________________ ,_, ____ ..., ________ ,.... ______ ._.. __ ...... ______ ~-~~----~~~~-------..~
in addition to funds for po·,·1er system c0n5tructicm and underground conversion,
the budget contain5 a provision of anproxiwatcly 55.000 for 2n improved and
exp<Jnded traffic signal rnainter.<:srici:: pro'.,j1'"1r~. Pa;o fdto currently has sixty
$even traffic slgrial installations in ope1<itio:1, a nufllber of '·1hich .are recent
.additions. f1nother seven are plan;wd dur!ng the fh,e-·yedr peri()d 1'370-75.
f°:'c prorosed main tenvnce p1·09 r.1r:1 ·,·; i l l requ i r·e an <idd it i ori;,i ! position of f 1 ec-
tr :cal \forker lli. So:nc specif le duties to be perforn,?d 1·1i!l include 9roup
re-;amping, repa;r of controllers and signal heads, and perlooic inspections
of traffic signal control equipment to ~n5ure accuracy of signal time setti~gs.
The Oepartment of Light anJ PcY<1er 1!ill continue to produce suf..c,tantial income.
Departmental revenue from electric 5aJe~ is expected to reach SJ,544,556, an
increilse of 3.1 percent ov2r t~1e estimate for 1969-70. Net inco~e transferred
to the General Fund .. 1! l 1 be Si ,571,770. !t shoul:i be noted that the electr·ic
utility is extren1ely vulnerable to changes in the economy. Cutback:; in elec
tronic, aerospace and other siM; lar industries have a ootcntial of severely
curt<!i!rng electric utili~.y t·evenuc. [\nether co~1p!itating fador to the elec
tri:.: util!ty 1 s flnancial positifJ'l is tne fact thJt electric t1tility .-evenue
gro\'lth hcis been i ess than propor ti 0'1<Jte to load groh1 th. This phenorr.enon ! s
caused by the fact that rnost syster.• load grm·:th has been confined primar-i Jy
to large indus!.rial users •·:hose volume rate<> pl.;icf: the•n on the "tail block 11
of the rate structure. Consequently, the City is delivering more power, but
at a re~uced rate. Another economic cons;deration ls the question of a build
ing permit moratorium. IU the time of budget pubIL:ation the Regional Water
Qua] ity Control Board ls a~tively involved in pro0ibiting new sewer connections
in various jurisdictions. In the event of a ban on new constru::tion projects,
electric and other utility income c.ould be sel"iously affected.
The follrw:ing position reclassifications are recornmentled: One Field Clerk to
Offi~e Clerk l I l, one Electrical \.forker l to Electrical \./orker 111, one Equip
ment Operator to Heavy Equiprn~rit Opcrcitor, <ind o:ic Electric Technician to
Electric Supervisor l.
....._ __________________________________________________ ~_1970-71 ______________ ,,
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ELE.CTR I c ru1m
Performance Statist cs
l<'.·1h Purcha<;t•t~ (mi 11 or1.s)
hnn~ill Load Gro-:ith rercent)
i\c ti\/::' Met<: rs
St ree t . Lights
Traffic Signal He2ds
Subst~1tion Kl/1'
Personnel
c'hl:eT-Engi neer Light .:. ro, .. :e1·
1',ssistti-nt Chief Uti 1 i ty E';qincer
Utility Superintendent
Electric Supervisor Ill
Electric Supervisor !!
Electric Supervisor
Associate Engineer
Uti 11 ty Engi~eer
Assistcinl Engineer
Engineering Technician II
Engineering rechnician I
Engineering Assistant Iii
Engineer i r>y A:Vi is tant ! I
Engineering Assistant I
Electric Technician
EIEctric Heter Serviceman
Heavy Equi9ment Operator
Equipment Operator
Equipment Operato.-I
Maintenanceman
Electric Worker ! I l
Electrk Wo.-ker II
E I f.'C tr i c \.Jo r·k;e r
Electrician
Cable Spl leer
lincnan
Electric Letldman
Field Clerk
Sec r-e ta 1-y I I
Off ice Clerk 111
Office Clerk II
Total
.iic Lua I
1968-69
--599, 2
6.0
2 l ,829
5,202
630
225,000
2
1
3
3
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0
2
0
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1
2
1
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4
4
2
7
2
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1
0
Budget
1969-70
~30-.0
12. 3
21 ,800
5,315
710
245,000
1
3
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2
4
0
0
0
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2
4
4
2
8
.2
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51
Recommended
1970-71 --w-3-:0·--
8. 8
Zl ,900
5 'lt50
740
2t15 ,00-
3
1
3
4
0
0
0
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l
2
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3
3
4
2
8
2
0
52
....... -------------1910-11--------------------~---------------------------------'
100
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101
ELECTRIC FUND
Salaries
Materials & Supplies
Outside Services
Other Expenses
City Department Services
Bond Retirernent
Electricity Purchased for Resale
Capltal Purchases
Capital Reserve Increase
Tax E.qui·,1alent
Transfer to General Fund
Totai
Expenditures Transferred
Expenditures Reimbur~ed
Sale of Electricity
Other Revenues
Capital Reserve Decrease
Working Capital Decrease
Reserve for Prior Year Encumbrances
Total
$ 5011,753
719,559
I,192,926
130,586
363.514
J112. 798
_2,lt07,l3D
359,077
l '187 ,766
1,1~2. 812
~ S"f 1~. 86]_
$9,025,78lf
$ 759,906
16,062
7,075,639
12 I ,258
-0-
5ll,725
--~,OliJ~
$9,025,784
Budget
_!i~~ _ _-JO-
$ 603,924
1,200'158
J ,092 '941,
172,519
69 l ,206
J lfO, 245
2 '811] ,000
5311, 389
-0-
409,092
__!_._Go_g_._Q_OO
$9,375,477
$ 2811, 197
14 '200
7,330,203
25,500
870,607
-0-
--~q_! no_
$9,375,477
Proposed
l?J_f!: l 1
$ 664,680
837,200
483,797
JOii ,932
691.i,743
]112,605
2,913,815
976' 78l1
-0-
61t6, 1164
_J_!_?] J_,_?]Q_
$9,036,790
s 319,864
17,420
7,54~~556
27,600
l,127,350
-0-
-0-
$9,036,790
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Rever,ues
Sales of tlectrici~y
Other Revenues
Total
Less Operating_ Expen_ses_
Production
n is tr i but ion
Administrative & General
Total
l~ss Other Expense~
Tax Equivalent
Bond Interest
Total
Net;__lncome (Before Depreciation)
Di s pos i t ion of Ne. t -~'2._co~e-
Bond Redemption
Capitalized Expenditures '
Capital Reserve Increase (Decrease}
Working Capital Decrease
Transfer to General Fund
Reserve for Prlor Year Encumbrances
Total
•
ELECTP.lf FIJNO
s 7' 180. 986
240,007
)7 ,1+20.993
$2,407, 130
316,696
414,403
$3,138,229
$4,282,764
$ 442,812
27,~85
$ 470,597
$3,812,167
$ 115,013
2,'•87,444
1 '187. 766
(51I,725)
1,574,863
. (1,041,194)
Budget
1969-·70
-~---·--
$7,476,000
___ 1 5 J_,_~q_Q_
$7,627,600
$2 '8!f1 '000
343,050
___ §06. 73!}_
$3,995.780
$3,631,820
$ 499,092
__ 252.232
s 524,324
$3,107,496
$ '!15,013
3, I! 3, 860
(070,607)
-0-
1 ,600 ,000
__ ( ~q__,] 7'!_)
$3,812,167. $3,107,496
Proposed
1970-71 --------
$7,723,000
____ l ~4 'Q_QQ
$7,877,000
$2. 913, 815
364,080
___ 632 'l19l
$3,910,393
$3.966,607
$ 646,464
22 I 59~-
$ 669,056
$3,297,551
$ 120 ,0 l3
2,733,118
{l,127,350)
-o-
l, 571, 770
-0-
$3,297.551
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102
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£LECTRIC FUtiD
o Substations
Project~, in thi5-cateqory i<iclude ne~·1 :-.ubst;1tions, station exterisions and
sta~;on m,')dificatiuns. The 1970-75 progr;:irn is one of active ex-pansion and
beautification to noeet anticipated 1·cquireri1ents effecti·Jely and ,.,;th r.Jltr--activc
facilities. /ls noted ir, t~e 1970-75 Capital Improvement Program (pages 49 ··
57) <l ri•Jn1ber of projects are planned for-l97!l-7l at an estirn<Jted cost of
$ ! , 2 11 I , 000 .
The major substation p1·cject for 1970-71 relates to planning and engineering
for expansion o' the Colorado Metering Station. As noted earlier several
alternatives arc under active revie~<1 with P. G. f, E. officials. The precise
timing of this proiect will depend on which alternative is selected.
Hm'>'ever, funds in the amount of $956,000 have been provided as a contingency.
1he 1969 R. w. 8eck Report recommended construct ion of subs tat ion to.
accommodat~ load growth in the Stanford Industrial Park and the foothills
area, An apprnpriation of SI00,000 is included i11 the 1970-71 budget for
cicq1Jhition or a subs:.:ation L:-·ntively entitled Arast:·adero Substation.
Likewise $60,000 ls included ·for ~cquisitior of a site opposite Lambert
AvPnue and adjacent to the Park Boulevard Switching Station. In addition
to meeting expansion requircn~nts $10,0DO is included for landscaping and
irrigation improvements at Hansen Way, Quarry Road and Maybell Substations.
o Underaround Lines . ~
The underground program proposed for 1970-71 is based primarily on policies
established by and directives of the City Council. Urderground projects a1·e
norm;:illy divided into three classifications: substation feeders, subtrans
~issi~~.systern and underground distribution, extension and conversion. A
tota1 of $815,408 has been budgeted for undergrounding in 1970-71.
One major substation foeder project is progr·amrned for 1970-7! based primarily
on recommendations contained in the 1969 R. W. Beck Report. This ,project
would extend 12kv-underground feeders from .Hillview Avenue along Arastradero
~oad to Coyote Hi 11. This l2kv extension will serve this area of the
Stanford Industrial Park as well as to act as backup for the 12kv system in
the foothills area. In addition. Phase I I of the Stahford Industrial Park
project is included at a cost o{,$300,300. The project includes under-
ground conversion of California Avenue fro~ El Camino to Amh~rst Street
and conversion of various easements between Page Mill Road and California
Avenue.
The major underground project for 1970-~I will be tho conversion of
Middlefield Road and Oregon-Avenue -a distance of 2.2 ml Jes scheduled for
completion in mid 1971.
o Overhead .1.-J.'."•E'S, Oi'Stribution Transformers, Meters and Services
In. order to maint<1i11 existing or replace deteriorated or inadequate over
head line facilities. as required $100,500 is recommended to purchase and
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(L [CTI{ I c FUrrn
install pol{~c,, <:ross t1rms, -::onductor5, 5i.-1itche<:. capacitors anJ o!her
.is soc i a t e d o v e r h c il d fllil t er i a I s . r o fa<~ i 1 i t a l e the p u r c. ha> e <Jn <l ; n s ta 1 1 a t i on
of distributirJn transfon11er:. for ne\-J customers, ri~pl3ce defecti'Jt; tr.?Jrrs
formers and for ccnversion areas v1here overhead type tr;1nsforn1P.rs \,1 i 11 be
re11oved and underground transforrr.ers ir;stalled, funds arc requested ill tire
amoiJnt of $165.000. Included i;1 thi~ figure also are ad.::quatc funds for
~pace transformers necessary lo back up existing installatlons. An appro
or~aticn of $19,360 is included for the purch~se of new and repl<lce~ent
n~~ters-2nd 111etering {~c;uipment4
In 1969 the department initiated a program to replace defective stre·~t
lighting circuit:;. Conversion projects scheduled or completed in 1969-70
include the Southgate drea and the_ ared bounded by Ali:n, Co1·1per, Oregon and
the M<Jtadero C<·rnal. During 1970-7! an .:tppropr-iation of $81,500 is provided
f~11-street lighting systems in the Creso~nt Park and California fwenue ar·cas.
Other mi:wr conversions wi 11 be undertaken as requh·ed to maintain adequate
illumination.
This cate<Jory provides funds for the purchase and ins ta! latiori of ne1·1
traffic signals, 1Jpgradings and modifications of installations. This year an
appropriation of $93,500 is proposed for the installation of an emergency
pre-emptio~ capability in the major portion of the City's traffic signal
detector and control equipment. Existing installatinn will be upgraded or
modified at several intersectioris.
Communications Facl Ii ties
Communications, fire ;::iJarm and telemetering projects totaling $137,600 are
proposed to prevent and reduc~ the loss of life and property and to improve
the City's insurance classification. Major activity wi l! be ln the area of
extension of alarm circuits ln the South Pa16 A1to area and in the Stanford
Industrial project. This program is clo~ely coordinated with the electric
uncle rg round convc rs ion p 10 j e;:: t .
Special tools are necessary for the proper operation
the underground distribution and transrnissi6n system.
of $21,300 are recommended. Of-this amount $3,850 is
equipm~nt ,:;in,d $3,960 for ofr'ice P.quipmcnt..
and mafnt~nance of
Funds in"the amount
for system testing
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Municipal ownership of the electric dis
tribution system gives a significant rate
ad\•antage to Palo Alto citizens, and sub
stantial fiscal return to improve City ser
vices. A continuing action program for
undergrounding all electrical utilities on
Palo Alto Streets is another important
benefit of local c;ontrol.
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REfUS.[ FUND
0 ~<:-~.'.:'.£~.
The objectives of the RefUse Division are as follows:
o Provide for frequent, reliable and sanitary collection of iol fd wastes
with minimum public inc6nvenience.
o l~sure that solid wastes are disposed of in a sanitary and economical manner.
o Provide for refuse ~ol lection and disposal services on a self-supporting
bas ls.
o Insure that di~posal techniques are compatible w1th established land
~eclamation standards.
Prcaram ---~--
The staff is currently in the process of renegotiating a net·J refuse collection
contract since the current contract expires in 1971. Preliminarily, it appears
that a refuse collcct1on rate increase will be required. ln the past decade
tHo refuse rate increases have been authorized, lhe first, in 1963-64, ivas a
collection rate increase to offset increased operating costs and the second,
in 1966, was a 10 percent increase deslgned to accumulate capital reserve funds
for future refuse capital improvements. No provision, hov,.ever, has been made
in the 1970-71 budget for a rate increase pending the results of contract ne
gotiations.
The sum of $10,000 for a refuse methods study has again been re-budgeted. This
item is related to activity relative to the City 1 s role in the refuse shredder
program. In this important enviYohmenta1 subject area the staff will continue
to explore subregional er regional and other solutions to th~ refuse collection
and disposal question.
The largest expenditure in the Refuse Fund budget is in the Outside Services
category. This reflects the expenditure~ made to the Palo Afto Sanitation
Company for co 11 ec ti on se rv i ce.s. Payments made to the contractor are based
on 7S percent of billings for refuse services.
Pcrf6rmance Statistics -----
Cubic Yards of Ref~se Accepted at
Landf i1 l
Paying Traffic Lisi ng Lan.df i l 1
Non-Paying Traffic Using landfill
Numb~r of Larg·e.Containers in Service
L3rge Cpntainers Reconditioned
Annual
1968-69
I , 135, 265
15,856
247,431
i '372
652
Budget Estimated
.!2_~-7~' i970-71
l,l61,2ZJ l '200 .coo
17'1172 18,400
270,548 300,000
l > 427 1,li71
724 Boo
~. '-.
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Traditional Palo Alto concern for cleanli
ness and aesthetics is well exemplified in
_refuse disposal operations_ Palo Alto Sani
tation Company's clean, white equipment
and white-helmeted personnel display top
efficiency.
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REFUSE fUllD
ExpenjJ_!_:i_res
Salaries
Mat_eriats & Supplies
Outside Services
Other Expenses
c; ty Oepartr.ient Service5
Capital Re:.~rve increase
lransf er to Gr~r.e ril ! Fund
C<:>pitai Pu rcha';CS
Total
£.!_nanc i ng
Expenditures Transferred
Service Charges
Other Revenue
\.forking Capital Decre~se
Total
Personnel
Refuse Disposal Attendant
Public Works Leadman
Heavy Equipment.Operator
Public Works Foreman
Total
/\c tua I
1968-69 ----
;. 513,8117 :,
1f58
633 '321~
8,071
115. 243
5'1,054
20,820
-0-
$890,817
s I 4, 991,
825,653
lt9 ,274
__ J_96
$890,817
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Budget
1969~ 70 ______ ,__
<: 50,66! .,,
6,400
689' 150
7' 168
124,596
3(,,977
20,050
-0-
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$935,000
s 16,815
867,685
50,500
-0-
$935,000
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Proposed
19/0-]l -----
s 53' 193
lif ,698
719,480
7 /372
105,999
27,758
6,300
_3__? ~000
$973,JOO
$ 23,513
898,987
50,500
-0-----
$973 ,000
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D~osition of fstin~att'd Revenues ---------.,..----------~-----~~--------
Revenues
Sales of Refuse Service
Other Revenue-;
Total
.!:_ess Operatil'._g [xpenses
Disposal
Col I ect ion
Administrative & General
Total
Ne: Income (Before Dep1·eciation)
Capital Reserve increase
Working Capital Decrease
Transfer to General Fund
Total
/ic tua I
]2§8-69
$889,921
$138,898
630,485
---4 6 ' ~§_~_
$815,943
$ 73,978;
$ 5/1. 'J54
I 896) \
~_o_, 82Q_
$ 73,978
Budget
1969-70 ------
$88h,500
_ _?_O, 500
s935,ooo
$137,682
672,600
____B~J_
$877,973
s 57,027
$ 36 ,977
20,050
c 57 ,027 . "
Proposed
l 970-]l
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$922 '500
--~o ,SOQ _
$973 ,000
$!56,591
703 '000
__ ?1-02.l
$938,942
$ 34,058
$ 27,758
____ _§_?)_QQ_
$ 3tf ,058
_______________ ..... ________________________________ ,,_, _____ 1970-71 ------------
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G~NERAl OBLIGATION_ BONO RETIRtMENT FUNDS
This sect ion of the bud,~et deals 1ttith the fini.\ncinc; of expen•J!tures necessary
to retire the City's General Obligation !3ond Debt in <>ccordance v1!th scheduled
maturities of various outstanding bond issues.
Since most bond and interest coupons mature early in the fiscal year, it is
necessi'.lry that rnone'{ to meet debt service· expenditures be on hand at the end
of the fiscal ye.oir pr·ecedin9 the ye~r in hllich pciyments become due. The
following sums, therefore, are to be collected in 1970-71 to provide for
1971-72 requirernents:
Bond Redernpt ion $ 639,0C:O
Bond I ntcre st
Total $1,171,171 iOO.O/..
General Obligation Bond Debt that has been incurred fo: utilities improvements
is re! ired from 1·evenues d~r ived from these enterprises. Funds needed to
re t: re bonds issued for genera i goyernrnenta 1 improvements arc provided by an
annual property tax levy and under the terms of sale of the Hospital, Stanf0rd
University pays to the City annually the money required for the Hospital Bonds
of 1955.
Froin Property Tax:
Genera i Government Improvements s 95. 972 8. Z/'
Fran Stanford University:
Hospital Improvements, 1955 206. i 87 1/ .6
From.Utilitie~ Funds:
Ut: 1 it ie s Improvements 869,012 -74. 2
Total $1,171,171 100.0X:
""""""------1970 ..;.71 _________________________ _,,,
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·Bond Issue and Year
Ul i l ! t [es-Storm Dr«J ins
Principal
!nterest
Fire Station
Principal
interest
!Jt i Ji t ies-'darehouse
Pr inc i pa I
Interest
Utilities
Pr·in<.ipal
I rite ~·est
Ut i 1 it ies-Recreat ion
Pr inc i pa 1
!nterest
Hospit::<l
,Pr inc i pal
Interest
Ut i lit les-L i brary
Pr inc i pa I
Interest
Se\"'e r Utility
Principal
Interest
Tot.al s
GEIJERi1L Ofll. IG!\T IOt~ BOND Rn IRFMErn FU~WS
1 9!+6
1947
l 948
1950
1951
1955
1956
1970
$ 27 ,000
202
5,000
___ 2!3-
20,000
_1 LQ_QQ
60,000
_ _!±_2 875
fl?' 000
_ _2_,_93.§
130,000
76,.187
! l+O, 000
. 42,_200
210,000
401 ,550
Col lectr:d
in 1970-71
fo1· 1971 -72
Rel irer.~ent
27,202
5,219
21,0CO
Gli. 875
5 2, 938
206,187
182.200
_6.l!...z_SSO
Pr·ov idE>d by
Prop<'r t y
Tax
$ 6,347
5. 21 '3
2,081
7,088
75. 237
$1 , l 71 'l 7i $ 95 , 972
.Ql~e r · So~e-~:
· Stanf~rd University
Hater rund
Gas Fund
SevJcr Fund
E lee t 1· i c. Fund
Total
P1·0•.t i dc><l
from Other·
SourC(' s
·--------~---
$ 20,855
18, 9i 9
&L.' 875
45 '850
206, l 87
106,963
$1 • 075' 199
$ 206,187
1~6' 241~
25. 305
654,859
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