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Fiscal Year 2019 Adopted Capital Budget
CITY OF PALO ALTO Fiscal Year 2019 Adopted Capital Budget City Council Liz Kniss, Mayor Eric Filseth, Vice Mayor Tom DuBois Adrian Fine Karen Holman Lydia Kou Gregory Scharff Greg Tanaka Cory Wolbach James Keene, City Manager Edward Shikada, Assistant City Manager/Utilities General Manager Lalo Perez, Director of Administrative Services/Chief Financial Officer Kiely Nose, Budget Director, Office of Management and Budget David Ramberg, Assistant Director of Administrative Services Paul Harper, Budget Manager, Office of Management and Budget Gregory Scharff, Finance Committee Chair • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 1 CITY OF PALO ALTO The government of the City of Palo Alto exists to promote and sustain a superior quality of life in Palo Alto. In partnership with our community, our goal is to deliver cost-effective services in a personal, responsive and innovative manner. Quality Superior delivery of services Courtesy Providing service with respect and concern Efficiency Productive, effective use of resources Integrity Straight -forward, honest and fair relations Innovation Excellence in creative thought and implementation 2 • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET Q IDSOf18 1VIIdV D 6LOZ dd dA 1V SH Ol7V O iVd dO Al0 CITY OF PALO ALTO TABLE OF CONTENTS Introduction 13 Transmittal Letter 15 Budget Acknowledgments 29 CIP Organizational Chart 29 The Budget Process and Document 31 Budget Award 39 m Financial Summary . . . . , 41 Summary of CIP Program Revenue 43 Summary Information 49 Debt Policy and Obligations 57 Capital Fund Projects 65 Capital Improvement Fund 67 Buildings and Facilities 87 Americans With Disabilities Act Compliance 88 Animal Shelter Renovation 90 Baylands Boardwalk Improvements 92 Baylands Flood Protection Levee Improvements 94 Building Systems Improvements. , . . . , 96 City Facility Parking Lot Maintenance 98 City Hall Floor 4 Remodel 100 City Hall Space Planning 102 Civic Center Electrical Upgrade & EV Charger Installation 104 Civic Center Fire Life Safety Upgrades 106 Civic Center Waterproofing Study and Repairs 108 Facility Interior Finishes Replacement 110 Fire and Utilities Trench Training Facility 112 Fire Station 3 Replacement 114 Fire Station 4 Replacement 116 High and Bryant Street Garages Waterproofing and Repairs 118 Internal Alarm System Replacement 120 JMZ Renovation 122 Municipal Service Center A, B, & C Roof Replacement 124 Municipal Service Center Lighting, Mechanical, and Electrical Improvements . 126 New California Avenue Area Parking Garage 128 New Downtown Parking Garage 130 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 5 TABLE OF CONTENTS New Public Safety Building 132 Parking Lot J Elevator Modernization 134 Performing Arts Venues Seat Replacement. 136 Roofing Replacement 138 Roth Building Maintenance 140 University Avenue Parking Improvements 142 Water, Gas, Wastewater Office Remodel 144 Parks and Open Space 147 Art In Public Spaces 148 Baylands Athletic Center 10.5 Acre Expansion Plan 150 Baylands Comprehensive Conservation Plan 152 Benches, Signage, Walkways, Perimeter Landscaping 154 Bol Park Improvements 156 Boulware Park Improvements 158 Byxbee Park Completion 160 Cameron Park Improvements 162 Dog Park Installation and Renovation 164 Foothills Park Boronda Lake Dock Replacement 166 Foothills Park Dam Seepage Study 168 Foothills Park Improvement Project 170 Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Conserva- tion Plan 172 Golf Course Net and Artificial Turf Replacement 174 Heritage Park Site Amenities Replacement 176 Hoover Park Improvements 178 Johnson Park Renovation 180 Mitchell Park Improvements 182 Off -Road Pathway Resurfacing And Repair 184 Open Space Lakes And Pond Maintenance 186 Open Space Trails and Amenities 188 Park and Open Space Emergency Repairs .190 Park Restroom Installation 192 Pearson Arastradero Improvement Project 194 Pearson Arastradero Preserve Parking Lot Improvement 196 Peers Park Improvements 198 Ramos Park Improvements 200 Rinconada Park Improvements 202 6 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET TABLE OF CONTENTS Robles Park Improvements 204 Seale Park Improvements 206 Tennis and Basketball Court Resurfacing 208 Turf Management Plan 210 Werry Park Playground Improvements 212 Streets and Sidewalks 215 CalTrain Corridor Video Management System Installation 216 Curb and Gutter Repairs 218 El Camino Median Landscape Improvements 220 Newell Road/San Francisquito Creek Bridge Replacement 222 Sidewalk Repairs 226 Sign Reflectivity Upgrade 228 Street Lights Condition Assessment 230 Street Lights Improvements 232 Street Maintenance 234 Thermoplastic Lane Marking and Striping 238 Traffic and Transportation 241 Bicycle and Pedestrian Transportation Plan Implementation 242 Charleston/Arastradero Corridor Project 244 Churchill Avenue Enhanced Bikeway 248 Downtown Automated Parking Guidance Systems, Access Controls & Reve- nue Collection Equip 250 Downtown Parking Management and System Implementation 252 Downtown Parking Wayfinding .254 El Camino Real Pedestrian Safety and Streetscape Project 256 Embarcadero Rd at El Camino Improvements (formerly Embarcadero Rd Cor- ridor Improvements) 258 Emergency Vehicle Traffic Signal Preemption System Pilot 260 Highway 101 Pedestrian/Bicycle Overpass Project 262 Quarry Road Improvements and Transit Center Access 264 Railroad Grade Separation and Safety Improvements 268 Residential Preferential Parking 270 Safe Routes To School 272 Traffic Signal and Intelligent Transportation Systems 274 Transportation and Parking Improvements 276 Unallocated Salaries and Benefits 279 Salaries and Benefits - Capital Improvement Fund CIP Projects 280 Cubberley Property Infrastructure Fund 283 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 7 TABLE OF CONTENTS Buildings and Facilities 287 Cubberley Building Management Systems 288 Cubberley Community Center Master Plan 290 Cubberley Repairs 292 Cubberley Roof Replacements 294 Parks and Open Space 297 Cubberley Amenities Improvements - (Reserve) 298 Cubberley Field Restroom 300 Cubberley Track and Field Replacement 302 Enterprise Fund Projects 305 Airport Fund 307 Airport Apron, Runways, and Taxiways 313 Airfield Electrical Improvements 314 Airport Apron Reconstruction 316 Runway and Taxiway Reconstruction and Drainage Improvements 318 Airport Facilities 321 Airport Layout Plan 322 Automated Weather Observation System (AWOS) 324 Electric Fund 327 Customer Connections 337 Electric Customer Connections 338 VA Hospital - Customer Load Requirements 340 System Improvements 343 230 kV Electric Intertie 344 Capacitor Bank Installation 346 Coleridge/Cowper/Tennyson 4/12kV Conversion 348 Colorado Power Station Equipment Upgrades 350 Colorado Substation Site Improvements 352 Colorado/Hopkins System Improvement 354 Communications System Improvements 356 East Meadow Circles 4/12kV Conversion 358 Edgewood/Wildwood 4kV Tie 360 Electric System Improvements 362 Electric Utility Geographic Information System 364 Facility Relocation for Caltrain Modernization Project 366 HCB Pilot Wire Relay Replacement 368 Hopkins Substation 4/12kV Conversion 370 8 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET TABLE OF CONTENTS Maybell 1 & 2 4/12kV Conversion 372 Rebuild Underground District 15 374 Rebuild Underground District 16 376 Rebuild Underground District 19 378 Rebuild Underground District 20 380 Rebuild Underground District 23 382 Rebuild Underground District 24 384 Rebuild Underground District 25 386 Rebuild Underground District 26 388 Rebuild Underground District 30 390 Reconfigure Quarry Feeders 392 Relocate Quarry/Hopkins Substation 60kV Line (A & B) 394 SCADA System Upgrades 396 Smart Grid Technology Installation 398 Substation 60kV Breaker Replacement 400 Substation Facility Improvements 402 Substation Protection Improvements 404 Substation Security 406 Underground System Rebuild 408 Upgrade Electric Estimating System 410 Utility Control Center Upgrades 412 Utility Site Security Improvements 414 Wood Pole Replacement 416 Undergrounding Projects 419 Underground Distribution System Security 420 Underground District 42 - Embarcadero Road, Emerson, Middlefield 422 Underground District 43 - Alma/Embarcadero 424 Underground District 46 - Charleston/EI Camino Real 426 Underground District 47 -Middlefield, Homer, Webster, Addison 428 Fiber Optics Fund 431 Capacity Improvements 437 Fiber Optics Network System Improvements 438 Fiber Optics System Rebuild 440 Customer Connections 443 Fiber Optics Customer Connections 444 Gas Fund 447 Customer Connections 455 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 9 TABLE OF CONTENTS Gas System, Customer Connections 456 System Extensions - Unreimbursed 458 Gas Main Replacements 461 Gas Main Replacement - Project 22 462 Gas Main Replacement - Project 23 464 Gas Main Replacement - Project 24 466 Gas Main Replacement - Project 25 468 Gas Main Replacement - Project 26 470 Gas Main Replacement - Project 27 472 System Improvements 475 Gas ABS/Tenite Replacement Project 476 Gas Distribution System Improvements 478 Gas Distribution System Model 480 Gas Equipment and Tools 482 Gas Meters and Regulators 484 Refuse Fund 487 Storm Drainage Fund 491 Capacity Improvements 497 Corporation Way System Upgrades and Pump Station 498 East Meadow Drive System Upgrades (Formerly-Strm Drain Sys Upgrade E Bayshore & E Meadow) 500 Loma Verde Avenue Trunk Line Improvements 502 West Bayshore Road Pump Station (Formerly - Storm Drain Pump Stations to Adobe Creek) 504 System Rehabilitation 507 Storm Drainage System Replacement And Rehabilitation 508 Wastewater Collection Fund 511 Customer Connections 517 Sewer System, Customer Connections 518 System Improvements 521 Sewer Lateral/Manhole Rehabilitation and Replacement 522 Wastewater Collection System Rehabilitation/Augmentation Project 28 524 Wastewater Collection System Rehabilitation/Augmentation Project 29 526 Wastewater Collection System Rehabilitation/Augmentation Project 30 528 Wastewater Collection System Rehabilitation/Augmentation Project 31.. 530 Wastewater Collection System Rehabilitation/Augmentation Project 32 532 Wastewater Collection System Rehabilitation/Augmentation Project 33 . 534 Wastewater General Equipment and Tools 536 10 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET TABLE OF CONTENTS Wastewater System Improvements 538 Wastewater Treatment Fund 541 Buildings and Facilities .547 Dewatering and Loadout Facility 548 Facility Condition Assessment and Retrofit 550 New Laboratory And Environmental Services Building 552 Plant Master Plan 554 System Improvements 557 Advanced Water Purification Facility 558 Fixed Film Reactor Rehabilitation 560 Headworks Facility Replacement 562 Outfall Line Construction 564 Plant Equipment Replacement 566 Plant Repair, Retrofit, and Equipment Replacement 568 Primary Sedimentation Tank Rehabilitation 570 Secondary Treatment Upgrades 572 System Flow Meters 574 Water Fund 577 Customer Connections 585 Water System Customer Connections 586 System Improvements 589 Mayfield Reservoir Subgrade and Venting Repair 590 Water Distribution System Improvements 592 Water General Equipment/Tools 594 Water Meters 596 Water Recycling Facilities 598 Water Regulation Station Improvements 600 Water Reservoir Coating Improvements 602 Water Service Hydrant Replacement 604 Water System Supply Improvements 606 Water Tank Seismic Upgrade and Rehabilitation 608 Water, Gas, Wastewater Utility GIS Data 610 Water Main Replacements 613 Water Main Replacement - Project 26 614 Water Main Replacement - Project 27 616 Water Main Replacement - Project 28 618 Water Main Replacement - Project 29 620 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 11 TABLE OF CONTENTS Water Main Replacement - Project 30 622 Water Main Replacement - Project 31 624 Water Main Replacement - Project 32 626 Internal Service Fund Projects Technology Fund . . . . . . . . Citywide Technology Upgrades and Improvements Enterprise Resource Planning Upgrade (Reserve) IT Disaster Recovery Plan Radio Infrastructure Replacement Department Technology Upgrades and Improvements Development Center Blueprint Technology Enhancements Public Safety Computer -Aided Dispatch Replacement Utilities Customer Bill System Improvements Vehicle Replacement Fund Vehicle and Equipment Replacement Emergency Repair and Scheduled Vehicle and Scheduled Vehicle and Scheduled Vehicle and Scheduled Vehicle and Scheduled Vehicle and Scheduled Vehicle and Scheduled Vehicle and Scheduled Vehicle and Scheduled Vehicle and Replacement Equipment Replacement - Fiscal Year 2015 Equipment Replacement - Fiscal Year 2016 Equipment Replacement - Fiscal Year 2017 Equipment Replacement - Fiscal Year 2018 Equipment Replacement - Fiscal Year 2019 Equipment Replacement - Fiscal Year 2020 Equipment Replacement - Fiscal Year 2021 Equipment Replacement - Fiscal Year 2022 Equipment Replacement - Fiscal Year 2023 629 631 637 638 640 642 645 646 648 650 653 659 660 662 664 666 668 670 672 674 676 678 Supplemental Information 681 Glossary 683 Project Name Index 687 Project Number Index 691 Americans with Disabilities Act 695 12 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ntrodu tion CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 13 CITY OF PALO ALTO TRANSMITTAL LETTER August 20, 2018 To the Honorable Mayor and City Council: 2019 Fiscal Year Capital Budget Transmittal Dear Mayor and Council Members: I am pleased to present the FY 2019 Adopted Capital Budget along with the 2019-2023 Capital Improvement Program (CIP) Plan for the City of Palo Alto. This document guides the City in the planning and scheduling of infrastructure improvement projects over the next five years and it was developed in coordination with all City departments responsible for capital projects. As required by the City Municipal Code, the Planning and Transportation Commission (PTC) reviewed the 2019-2023 CIP on May 22, 2018 to evaluate the program's compliance with the Updated Comprehensive Plan which was adopted by City Council in November 2017. The FY 2019 Adopted Capital Budget, which includes the Capital Improvement Funds, Enter- prise Funds, and Internal Service Funds, is $221.2 million, an increase of $48.3 million or 27.9%, compared to the FY 2018 Adopted Capital Budget of $172.9 million. The overall 2019-2023 CIP is $747.0 million, an increase of $143.5 million or 23.8% compared to the 2018-2022 CIP of $603.5 million. It should be noted that the City Council only approves the budget for the first year of any five year CIP, and the remaining four years are to be used for forecasting and planning. Therefore, if one compares the Adopted Capital Budget for FY 2019 to what was previously planned for FY 2019, the comparison shows that this significant uptick in CIP investments was anticipated. When comparing the FY 2019 Adopted Capital Budget to what was previously planned for FY 2019, the adopted $221.2 million reflects only an increase of $38.1 million or 20.8%. This increase from the previous plan for FY 2019, as outlined in the 2018-2022 CIP, is driven directly by $47.7 million in recommended reappropriations of anticipated unspent funds from FY 2018 to FY 2019 for projects that were not able to be completed prior to June 30, 2018 and will continue into FY 2019. This increase is partially offset by moving some projects previously planned to be com- pleted in FY 2019 to the outer years of the five-year CIP. When comparing the overall 2019-2023 CIP to the previous five year plan, the reappropriation of funds accounts for part of the increase as well as the addition of 19 new projects recom- mended to be added to the five-year CIP, increases to the Infrastructure Plan (IP) projects (dis- TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 15 TRANSMITTAL LETTER cussed in Attachment A), and the FY 2023 portion of ongoing capital projects being added to the five year plan. The Enterprise Funds comprise the largest portion of the five-year CIP both in the number of projects (108) and budgeted project costs ($380.0 million). The Capital Improvement Funds make up the second largest section of the CIP with 94 projects at a cost of $337.3 million, and lastly the Internal Service Funds have 16 projects for $29.7 million. City Council Priorities At the start of the City's budget process, the City Council determines its main priorities for the upcoming budget period to guide both budget development and department priority -setting. The priorities for 2018 are: • Transportation • Housing • Budget and Finance • Grade Separation Within the capital budget, the top priority is to fund and complete the nine 2014 Council Infrastructure Plan (IP) projects approved by the City Council in June 2014. This priority aligns with the Council's Budget and Finance priority, because a specific goal of this priority is to create an infrastructure funding plan. Grade separation, with a specific goal of choosing a preferred alternative by the end of 2018, is another City Council priority that falls squarely in the capital budget. Funding grade separation upgrades along the CalTrain corridor appears to be the single largest infrastructure project in terms of potential cost facing the City in the near future. In order to facilitate the selection of a preferred alternative and begin work on initial design and planning, I recommended that $1.0 million of the approximate $1.3 million Measure B funding the City is anticipated to receive, be programmed in the Railroad Grade Separation project (PL -17001) annually. The remaining $0.3 million of Measure B funding is recommended to be programmed in the Traffic Signal and Intelligent Transportation System Upgrades project (PL -05030) to address the Transportation priority. Similarly, SB1 funding of approximately $1.2 million annually is recommended to partially fund the Charleston/Arastradero Corridor Infrastructure Plan project (PE -13011) in FY 2019 and general Street Maintenance (PE -86070) in the remaining five-year CIP. Thinking about the City's infrastructure as a whole as well as within specific capital funds, there are several major capital initiatives across the City that will need to be managed in a balanced and strategic manner. • 2014 Council Infrastructure Plan Projects: This set of nine projects was approved by the Council in 2014 as the highest priority projects within the Capital Improvement Fund. All nine projects are scheduled to be complete within the 2019-2023 CIP. FY 2019 is anticipated to be an important year for the IP as six of the projects are anticipated to be awarded or complete. The Fire Station #3 Replacement project (PE -15003) was awarded for construction in FY 2018 and is anticipated to be complete in Spring 2019. The first major phase of the Bicycle and Pedestrian Plan Implementation should be finished within the fiscal 16 TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET TRANSMITTAL LETTER year, and construction contracts for phases 1 and 2 of the Charleston/Arastradero Corridor were awarded at the end of FY 2018 with substantial completion in FY 2019. In addition, construction contracts for the Highway 101 Pedestrian/Bicycle Overpass and both the California Avenue and Downtown Garage projects are all anticipated to be awarded for construction in FY 2019. Due to a number of factors, costs for the IP have increased significantly since approval. In the 2018-2022 CIP the costs were estimated to be $196.0 million, and those estimates are up to $249.9 million in this document. Further discussion of the IP and strategies to fund the cost increases are addressed in Attachment A. • Water Quality Control Plant: Management of the Plant's infrastructure is programmed in the Wastewater Treatment (WWT) Fund and costs are recovered from the City and the five partner agencies serviced by the Plant. Many of the Plant's major systems are reaching the end of their useful life and new technology for systems such as advanced water treatment and secondary treatment upgrades are available and need to be integrated into the Plant while older systems are phased out. This overhaul of the Plant will require major investment of $120.5 million over the five-year CIP from the City and the partner agencies. Staff is currently exploring funding options for low interest state revolving loan funds or revenue bonds for these large infrastructure investments. • Storm Water Management: In April 2017 the Storm Water Management Fee ballot measure was approved to fund future improvements to the City's storm water system. There were 13 specific projects outlined in the ballot measure to be completed over 15 years, and four of these projects are programmed to be complete within the 2019-2023 CIP as well as a recurring project for general rehabilitation and maintenance of the system. • Airport Apron Reconstruction: During the development of the 2019-2023 CIP, the Federal Aviation Administration (FAA) determined that finishing reconstruction of the apron, the area of the airport where aircraft are parked and refueled, was the highest priority need at the airport. As a result, the FAA redirected all grant funding over the five-year CIP from other projects at the airport to the Airport Apron Reconstruction Project (AP -16000) with the goal of finishing the multi phased project in FY 2023. Since the FAA provides grant funding for 90% of project costs, this required that all other capital projects at the airport be pushed out beyond the five-year CIP, with the exception of the Airport Layout Plan (AP - 21000), which is projected to be funded in FY 2023. City management of the Airport is still relatively new, so it is taking time to generate the revenue needed to self -sustain the operating and capital needs at the Airport. Funding the City's 10% portion of the apron reconstruction will need to be carefully supervised in order to limit the need for additional funding from the General Fund for Airport services. TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 17 TRANSMITTAL LETTER Funding Challenges Throughout the development of the 2019-2023 CIP, I stressed the importance of examining workload capacity, existing resources, and the priorities of each capital fund to ensure that the capital projects already underway, or programmed in a previous five year CIP, were still priorities and could be completed before requesting to fund new projects. This emphasis reiterated the recommendations of the Infrastructure Blue Ribbon Commission (IBRC) to focus on "catch-up" and "keep -up" projects to maintain the City's existing infrastructure and make sure it's in good working order to provide high quality services to the residents. As a result of these efforts, there are relatively few new projects recommended to be added to the 2019-2023 CIP and a number of projects were reprioritized and moved into outer years of the five year period to better align projects with staff's capacity as well as funding availability. Overall there were 19 new projects added to the CIP: six in the Capital Improvement Funds, eleven in the Enterprise Funds, and two in the Internal Service Funds. These projects are discussed further in Attachment A as well as in the respective fund sections of this document. Although the fund balances across the five-year CIP remain positive for all funds, challenges remain to be addressed. The Infrastructure Plan, currently estimated at $249.9 million in costs, could continue to increase as design work progresses and as more projects are awarded for construction. In addition, the Capital Improvement Fund, as currently recommended, lacks flexibility for the City to respond to unforeseen, urgent capital needs or address known but unfunded community asset projects (i.e. Junior Museum and Zoo Phase I I, Animal Shelter Reconstruction, Parks Master Plan Projects) over the next five years. In addition, execution of the five-year CIP assumes projects remain within budgeted levels and that there are no new capital projects added to the CIP. As mentioned above, generating enough revenue at the Airport to maintain and upgrade the Airport facilities without help from the General Fund continues to be a challenge, especially if the cost of apron reconstruction continues to increase. Staff will continue to work with the FAA to complete the project as quickly as possible while being mindful of the limited resources available to fund the City's portion of the project costs. It is important that staff and the City Council continue to work together to revise and update funding plans to address these and other issues that may come up to keep critical capital and infrastructure improvements on track around Palo Alto. The projects recommended in my tenth and final Adopted FY 2019 Capital Budget in the amount of $221.2 million and the associated 2019-2023 CIP programmed for $747.0 million were selected after a thorough review of priorities, anticipated future needs, and available resources. Addressing the City's infrastructure backlog continues to be a major focus for the community, the City Council, and staff, who all recognize not only the practical need of these investments but the symbolic significance of delivering on these priorities that will serve future generations. 18 TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET TRANSMITTAL LETTER Acknowledgments I would like to thank our dedicated City Council for its leadership and our Executive Leadership Team and the entire staff for providing outstanding services to our community. Special thanks to Lalo Perez, Administrative Services Director, who is also presenting his final Capital Budget and five-year CIP; Kiely Nose, Budget Director, and the entire Office of Management and Budget team - Jessie Deschamps, Steve Guagliardo, Paul Harper, Alexandra Harris, Chaitali Paliwal, Jamie Perez, Kayla Shapiro, and Chris Yi; Brad Eggleston, Assistant Director of Public Works, and his team throughout the Public Works Department; and finally department staff throughout the City who contributed to this budget and worked countless hours during evenings and on weekends to develop this document. Respectfully Submitted, James Keene City Manager TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 19 TRANSMITTAL LETTER ATTAC H v E N T A: CAPITAL IMPROVEMENT FUNDS The Capital Improvement Fund category includes two funds, the Capital Improvement Fund and the Cubberley Property Infrastructure Fund, which make up the second largest section of the 2019-2023 CIP with 94 projects at a cost of $337.3 million. Capital projects that do not directly benefit the Enterprise Funds, support technology improvements, or vehicle mainte- nance and replacement are funded in the Capital Improvement Fund and account for repairs to the City's roads, parks and open space, and most City facilities. The Cubberley Property Infra- structure Fund supports repair and renovation of facilities at the Cubberley Community Center. Sources of Funding The Capital Improvement Fund has been supported primarily through a transfer from the Gen- eral Fund split into two classifications, a base amount and dedicated funding from Transient Occupancy Tax (TOT) revenue. Since FY 2013, the base transfer level has increased annually by an amount equal to the consumer price index, bringing the FY 2019 base transfer to $15.0 mil- lion. In addition to this base level of General Fund support, the City Council earmarked revenues from a voter approved 2 percent TOT increase plus revenue from new hotels built after that date to fund the Infrastructure Plan beginning in January 2015. The FY 2019 General Fund transfer to infrastructure includes $8.2 million in TOT revenues; therefore, the total transfer to the Capital Improvement Fund is $24.2 million, which includes $1.0 million of estimated interest earnings in addition to the base and TOT amounts. It should be noted that subsequent to the adoption of the FY 2019 Capital Budget, the City Council approved a resolution to place a measure on the November 6, 2018 General Election Balance to increase the City's TOT by 1.5 percentage points. Any additional TOT revenue from this ballot measure was not anticipated as part of the development of the FY 2019 Capital Bud- get or the FY 2019-2023 CIP; however, if the measure passes this funding will be appropriated as part of the development of the FY 2020 Capital Budget and FY 2020-2024 CIP according to City Council direction. Other major sources of funding for the Capital Improvement Fund include Certificates of Partic- ipation (COP) funding, grants from Federal, State, and other local agencies, and transfers from the Stanford University Medical Center Development Agreement, the Gas Tax Fund, and various Impact Fee Funds and Parking District Funds. Further discussion of these revenue sources can be found in the Summary of CIP Program Revenue section of this document. The Cubberley Property Infrastructure Fund is funded solely through a transfer from the Gen- eral Fund based on the November 2014 change to the lease with the Palo Alto Unified School District. The revised lease reallocated an ongoing annual $1.8 million "Covenant Not to Develop payment that previously went to the school district to establish the Cubberley Property Infra- structure Fund and support infrastructure repair and renovation for the Cubberley Community Center. 20 TRANSMITTAL LETTER • C.ITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET TRANSMITTAL LETTER Expenditures The 2019-2023 CIP for the Capital Improvement Fund includes 89 projects at a cost of $331.8 million, of which 69 projects have funding in FY 2019 at an estimated cost of $133.2 million, with $25.2 million recommended to be reappropriated from FY 2018 for projects continuing into FY 2019. The Capital Improvement Fund budget is divided into five categories: Buildings and Facil- ities, Parks and Open Space, Streets and Sidewalks, Traffic and Transportation, and Unallocated Salaries and Benefits. Additional details on each of these categories can be found in the Capital Project Fund Overview section for each of the categories. 2019-2023 Capital Improvement Fund Projects by Category Buildings&_ Facilities 51.2% Unallocated_ Salaries & Benefits 0.6% Traffic & Transportation 19.6% _Parks & Open Space 7.6 . —..Streets & Sidewalks 15.E Infrastructure Management System and Status of the "Catch -Up" Backlog A key recommendation of the IBRC report was the establishment of an Infrastructure Manage- ment System (IMS) that will maintain an inventory of the City's infrastructure and track and budget for "catch-up" and "keep -up" needs. The IMS has been implemented utilizing two soft- ware applications, Maintenance Connection which is the repository for the infrastructure asset inventory information, and Questica, the City's budget system, which is used for long term cap- ital planning. The combined use of both applications will allow the City to plan and report on long term capital funding needs and deferred maintenance, or "catch-up" balances for both operating and capital maintenance. The initial asset inventory and capital planning information has been transferred to the IMS, and reporting from the IMS is anticipated to begin in FY 2019. TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 21 TRANSMITTAL LETTER The December 2011 IBRC Report identified a backlog of "catch-up" projects totaling $41.2 mil- lion. The 2019-2023 CIP includes a total of $23.5 million in catch-up projects, reducing the back- log amount to $17.7 million at the end of the five year period as outlined in the table below. IBRC "Catch -Up" Backlog Status IBRC "CATCH-UP" CATEGORY Buildings Cubberley Community Center IBRC FINAL REPORT "CATCH-UP" BACKLOG $5.0 million $6.9 million "CATCH-UP" AMOUNT FUNDED TO DATE OR INCLUDED IN THE ADOPTED CIP $2.2 million $0.9 million Parks $14.4 million $8.1 million Surface $14.9 million TOTAL $41.2 million $23.5 million $12.3 million FISCAL YEAR 2019-2023 BACKLOG $2.8 million $6.0 million $6.3 million $2.6 million $17.7 million The 2019-2023 Capital Improvement Program continues significant investments in traffic and transportation initiatives. In November 2016, Santa Clara County passed Measure B, a 30 -year half -cent county wide sales tax to enhance transit, highways, expressways and active transpor- tation (bicycles, pedestrians and complete streets). Measure B revenue for Palo Alto is antici- pated to be $1.3 million annually and has been recommended to be split, with $1.0 million for the Railroad Grade Separation project (PL -17001) and $0.3 million for Traffic Signal and Intelligent Transportation System Upgrades project (PL -05030). Similarly, SB1 funding of approximately $1.2 million annually is recommended to partially fund the Charleston/Arastradero Corridor Infrastructure Plan project (PE -13011) in FY 2019 and general Street Maintenance (PE -86070) in the remaining five-year CIP. It should be noted, in future years the addition of this funding to the City's street maintenance program, could potentially allow some funds to be reallocated to other capital projects with City Council approval. City Council Infrastructure Plan In 2013 the City Council established the Council Infrastructure Committee and tasked the Com- mittee with identifying a funding plan for infrastructure projects requiring funding above and beyond the base annual General Fund transfer to the Capital Improvement Fund. After meeting regularly for more than a year, the Committee arrived at a list of nine recommended projects and an associated funding plan, which was approved by the City Council in June 2014. At the time the plan was adopted, the total cost of Infrastructure Plan projects was estimated at $125.8 million. It is important to note that project costs for two of the projects only included the amounts that were unfunded in June 2014. For comparison to current Council Infrastructure Plan costs, the apples -to -apples figure is $136.6 million (rather than $125.8 million). Additionally, the project costs did not include staff salaries and benefits. Beginning in FY 2016, staff began budgeting the cost of staff salaries and benefits within the individual capital projects to more accurately plan and account for the total cost of projects. These costs had previously been bud- geted in a single capital project that accounted for the salaries and benefits of all staff that work 22 TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET TRANSMITTAL LETTER on capital projects and are budgeted in the capital fund. The inclusion of staff salaries and ben- efits in individual project budgets can appear to increase the overall cost of the projects. In real- ity, the apparent increase is simply a shift of budget allocation from the single "salaries and benefits" capital project to the individual projects. The primary reasons for increased project costs are the significant construction cost escalation that has occurred in recent years and addi- tions to the scope of certain projects. Based on known estimates, the total cost of the Infrastructure Plan is currently $249.9 million, detailed by project below: • A new Public Safety Building (potential $92.2 million) • Replacement of Fire Station #3 ($9.9 million) • Replacement of Fire Station #4 ($8.2 million) • A new California Avenue area parking garage ($47.9 million) • A new Downtown parking garage ($29.1 million) • Bicycle Pedestrian Transportation Plan ($20.8 million) • Highway 101 Bicycle/Pedestrian Bridge ($18.5 million) • Charleston/Arastradero Corridor Improvements ($19.7 million) • Byxbee Park Completion ($3.6 million) The plan relies upon a variety of funding sources: • Certificates of Participation (COP) supported by a two percentage point TOT increase and the construction of new hotels within Palo Alto ($128.6 million) • Transfers from the Stanford University Medical Center Development Agreement Fund ($34.5 million) • Grant funding from other local agencies ($12.0 million) • Downtown Parking In -Lieu Fees ($6.8 million) • Parks Dedication Fees ($2.8 million) • SB1 Gas Tax Funding ($1.2 million) • Charleston/Arastradero Impact Fees ($0.8 million) The IP also relies on the 2 percent TOT increase plus revenue from new hotels built after January 2015 for Infrastructure Plan projects and debt service. The 2019-2023 CIP assumes the opening of new Marriott hotels in FY 2020. Based on this, an additional $3.6 million of annual TOT fund- ing as well as one time COP issuance of $35.2 million is estimated to cover the cost of the IP projects. Once the Certificates of Participation are issued, TOT revenues will be allocated to pay for the debt service, which is estimated to be $2.8 million in FY 2020 and increase to $9.2 mil- lion annually in FY 2022. The Fire Station #3 Replacement project was awarded for construction in Fiscal Year 2018 and is anticipated to be complete in Spring 2019. The next project anticipated to be approved for construction is the New California Avenue Garage project, for which the $30.0 million Infra - TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 23 TRANSMITTAL LETTER structure Plan Contingency Reserve, set aside in the 2017-2021 CIP to fund cost increases in the IP, is recommended to be allocated in Fiscal Year 2019. Four other IP projects are anticipated to be awarded or complete in FY 2019. The first major phase of the Bicycle and Pedestrian Plan Implementation should be finished within the fiscal year, and construction contracts for phases 1 and 2 of the Charleston/Arastradero Corridor project were awarded at the end of FY 2018 with substantial completion in FY 2019. In addition, construction contracts for the Highway 101 Pedestrian/Bicycle Overpass and the Downtown Garage projects are anticipated to be awarded in FY 2019. In addition to the Council Infrastructure Plan, there are a number of other significant potential capital projects that have been identified as needs that do not have funding identified. While successful completion of the Council Infrastructure Plan has been identified as the highest infra- structure priority, the following are some other potential competing community asset projects: • Junior Museum and Zoo rebuild (Phase II) • Animal Shelter replacement or renovation • Parks Master Plan implementation In order to allow for more flexibility in the five-year CIP and beyond, and provide funding for unfunded community asset projects and other unforeseen capital needs, the Finance Commit- tee began discussing the possibility of a ballot measure in November 2018 to be used to gener- ate additional revenue to support infrastructure. Starting on February 6, 2018 and continuing over a series of meetings, the Finance Committee discussed the Infrastructure Plan and the overall funding strategy to ensure the projects with be completed within the 2019-2023 CIP. This includes funding from a potential ballot measure as well as funding that is anticipated, but has not been previously recognized or appropriated, like the potential TOT funding from the new Marriott hotels mentioned above. Subsequent to the adoption of the FY 2019 Capital Bud- get, the City Council approved a resolution to place a measure on the November 6, 2018 Gen- eral Election Balance to increase the City's TOT by 1.5 percentage points, from 14 percent to 15.5 percent. Staff estimates collecting an additional $2.55 million annually with this increase, and similar to the current dedicated TOT revenue, any additional revenue for infrastructure could be leveraged for additional COP funding. It should be noted, any additional TOT revenue from this ballot measure was not anticipated as part of the development of the FY 2019 Capital Budget or the FY 2019-2023 CIP; however, if the measure passes this funding will be appropriated as part of the development of the FY 2020 Capital Budget and FY 2020-2024 CIP according to City Council direction. New Projects There are five new projects in the Capital Improvement Fund for the 2019-2023 CIP and they are all funded in FY 2019. Three of the projects fall under the category of Facility Upgrades and include: • Animal Shelter Renovation (FY 2019: $0.8 million; 2019-2023 CIP: $0.8 million) . City Hall Space Planning (FY 2019: $0.1 million; 2019-2023 CIP: $0.1 million) 24 TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET TRANSMITTAL LETTER • Water, Gas Wastewater Office Remodel (FY 2019: $0.1 million; 2019-2023 CIP: $0.8 million) The other two projects are related to Enhanced Public Safety: • Emergency Vehicle Traffic Signal Preemption System Pilot (FY 2019: $0.6 million; 2019-2023 CIP: $0.6 million) • Fire and Utilities Trench Training Facility (FY 2019: $0.1 million; 2019-2023 CIP: $0.1 million) More information about these projects can be found on their respective project pages under the Capital Improvement Fund section in this document. Infrastructure Reserve The ending fund balance in the Capital Improvement Fund is referred to as the Infrastructure Reserve (IR). The IR is used to provide cash flow for reimbursable grants, address unanticipated cost increases, and provide funding for urgent and unanticipated projects. As seen in the Source and Use chart in the Capital Improvement Fund section of this document, the projected IR balance at the end of Fiscal Year 2019 is estimated to be $1.7 million. This five year CIP assumes keeping the Infrastructure Plan COP funding at a debt to revenue ratio of approxi- mately 70%, which is similar to the FY 2018-2022 CIP. Due to the estimated increase of TOT funding from the opening of the new Marriott hotels in FY 2020, along with the anticipated COP funding that can be leveraged, the IR is estimated to remain positive through all five years of the 2019-2023 CIP. This strategy has some risk and uncertainties due to the timing of the opening of the hotels and it assumes that current projects remain within budgeted levels, no new projects are added to the CIP, and no large unforeseen urgent capital needs happen. This is the impetus for City Council to approve a ballot measure to increase funding for infrastruc- ture and create more flexibility within the Capital Improvement Fund. It is important to note that City Council only approves the FY 2019 portion of the five year CIP, so these assumptions and risks will continue to be evaluated throughout FY 2019 and considered as part of the devel- opment of the 2020-2024 CIP. Cubberley Property Infrastructure Fund The 2019-2023 CIP includes funding for infrastructure improvements at the Cubberley Commu- nity Center in accordance with the November 2014 change to the lease with the Palo Alto Uni- fied School District, which reallocated an annual $1.8 million "Covenant Not to Develop payment benefiting the school district to infrastructure repair and renovation for the Cubberley Community Center. The 2019-2023 Capital Improvement Program includes expenditures of $5.7 million in this fund, with $2.2 million allocated in FY 2019. One new project is recommended in this fund in FY 2019 for replacement of the Building Management Systems for $0.4 million in FY 2019. TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 25 TRANSMITTAL LETTER Attachment B: Enterprise and Internal Service Funds Enterprise Func Capital Improvement Projects Enterprise Funds account for financial activities that are associated with a broad range of municipal services. Each year a significant investment is made from the City's Enterprise Funds (Airport, Electric, Fiber Optics, Gas, Storm Drainage, Wastewater Collection, Wastewater Treat- ment, and Water). In FY 2019, a total of $75.8 million will be allocated towards the capital pro- gram for the Enterprise Funds, with $380.0 million allocated over the five year period of the CIP, representing 50.9 percent of CIP expenditures for all funds. Of the $75.8 million allocated in FY 2019, $17.3 million is for projects previously approved by the City Council that will be carried over from FY 2018 through the adoption of the budget. The Utilities Department manages the Electric, Water, Gas, Fiber Optics, and Wastewater Collection Funds, while the Public Works Department manages the Airport, Storm Drainage, and Wastewater Treatment Funds. Follow- ing is a brief discussion of the City's largest Enterprise Fund capital improvement programs. Additional information on all of these funds can be found in the fund summary sections of this document. 2419-2023 Enterprise CIP Projects by Fund Water Fund_ 15.5% Fiber Optics Fund 1.1% Airport Fund 7.5% Electric Fund 24.8% Storm Drainage Fund 3.13E Gas Fund _Wastewater Collection Fund 8.336 _Wastewater Treatment Fund 31.7% Airport Fund The Airport receives a majority of its funding through grants from the Federal Aviation Adminis- tration (FAA) and the City is required to match ten percent of the award. A total of $28.6 million is allocated towards capital infrastructure over the 2019-2023 CIP, with $10.8 million allocated in FY 2019. The FAA prioritized the Airport Apron Reconstruction project ($10.8 million in FY 2019) and construction for Phase II is anticipated to begin in FY 2019. Airport projects over the 26 TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET TRANSMITTAL LETTER five year CIP will upgrade and modernize the facilities, with an emphasis on critical planning tools. Electric Fund The Electric Fund capital program funds improvements such as upgrades to substations, transmission lines, and underground districts. A total of $79.0 million is allocated towards capital infrastructure over the 2019-2023 CIP, with $21.4 million allocated in FY 2019. Four ongoing system improvement related projects comprise approximately 50 percent of the Electric Fund capital program: Electric Customer Connections ($12.0 million), Electric System Improvements ($7.7 million), Smart Grid Technology Installation ($14.3 million), and Wood Pole Replacement ($7.5 million). There are five new projects in the Electric Fund for the 2019-2023 CIP and four of them have funding in FY 2019. All of the projects fall under the category of System Improvements and include: • Colorado Power Station Equipment Upgrade (FY 2019: $0.9 million; 2019-2023 CIP: $0.9 million) • Colorado Substation Improvements (FY 2019: $0.1 million; 2019-2023 CIP: $0.5 million) • Hopkins Substation 4/12kV Conversion (FY 2019: $0.0 million; 2019-2023 CIP: $5.8 million) • Rebuild Underground District 30 (FY 2019: $0.1 million; 2019-2023 CIP: $1.3 million) • Wood Pole Replacement (FY 2019: $1.5 million; 2019-2023 CIP: $7.5 million) Storm Drainage Fund The Storm Water Management Fee ballot measure was approved by voters in April 2017, pro- viding funding for the Storm Drain Blue Ribbon Committee's recommendations for capital proj- ects related to maintenance and upgrades to the City's storm water management system. The 2019-2023 Capital Improvement Program includes expenditures of $11.7 million, with $4.1 million allocated in FY 2019. With the passage of the 2017 Storm Water Management Fee ballot mea- sure, 13 drainage improvement projects will be recommended over the next 14 years, four of which have been programmed in the 2019-2023 CIP, and the first estimated to be completed in FY 2020. There are two new projects in the Storm Drainage Fund for the 2019-2023 CIP; both fall under the category of Capacity Improvements and include: • Corporation Way System Upgrades and Pump Station (FY 2019: $0.1 million; 2019-2023 CIP: $3.1 million) • Loma Verde Avenue Trunk Line Improvements (FY 2019: $2.4 million; 2019-2023 CIP: $2.5 million) Wastewater Treatment Fund The Wastewater Treatment Fund accounts for activities related to the replacement and reha- bilitation of the City's Wastewater Treatment Plant infrastructure. The 2019-2023 Capital Improvement Program includes expenditures of $120.5 million, with $9.8 million allocated in FY TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 27 TRANSMITTAL LETTER 2019. Approximately 64 percent of expenditures within this fund are reimbursed by five con- tributing partner agencies (Cities of Mountain View and Los Altos, Town of Los Altos Hills, Stan- ford University, and East Palo Alto Sanitary District). Major projects for FY 2019-2023 include the Secondary Treatment Upgrades ($30.6 million), Advanced Water Purification Facility ($23.3 million), and a new Laboratory and Environmental Services Building ($18.8 million). Staff is researching funding, such as state revolving loans for major projects. There are three new projects in the Wastewaster Treatment Fund for the 2019-2023 CIP and all of them have fund- ing in FY 2019. All of the projects fall under the category of System Improvements and include: • Advanced Water Purification Facility (FY 2019: $1.0 million; 2019-2023 CIP: $23.3 million) • Plant Repair, Retrofit, and Equipment Replacement (FY 2019: $4.0 million; 2019-2023 CIP: $17.3 million) • Secondary Treatment Upgrades (FY 2019: $1.5 million; 2019-2023 CIP: $30.6 million Internal Service Func Projects Capital Improve Trent Internal Service Funds account for activity that provides goods or services to other funds, departments, or agencies within the City. Of the City's three Internal Service Funds (the Tech- nology Fund and Vehicle Replacement and Maintenance Fund), two have capital projects bud- geted throughout the FY 2019-2023 Capital Improvement Program. The Technology Fund has a total FY 2019-2023 budget of $6.9 million ($2.7 million in FY 2019), and the Vehicle Replace- ment Fund has a total FY 2019-2023 budget of $22.8 million ($7.7 million in FY 2019). Technology Fund Technology Fund projects enhance service delivery to the community and to City staff through efficient and effective implementation of information technology solutions. The major project for FY 2019-2023 is the Enterprise Resource Planning Upgrade: Reserve ($5.0 million), which is being funded as a reserve to start the planning process for awarding the project. Vehicle Replacement Fund Vehicle Replacement and Maintenance Projects provide funding for maintaining and replacing City vehicles and heavy equipment to ensure safe, reliable, and efficient use of resources. Of the $7.7 million in funding for FY 2019, $3.8 million was approved by the City Council to be reap- propriated from FY 2018 through the adoption of the budget. To maintain a regular replace- ment schedule efficiently, staff has been standardizing the process for determining the replacement value and timing. 28 TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET BUDGET ACKNOWLEDGMENTS .budget Acknowledgments Department Budget Coordinators Community Services Lam Do Jazmin LeBlanc Development Services Katie Whitley Khashayar Alaee Information Technology Sherrie Wong Fire Amber Cameron Planning & Community Environment Sherry Nikzat Chitra Moitra (Special Assistance) Police Michael Dougherty Public Works Gina Magliocco Dinaa Alcocer (Special Assistance) Jamie Allen (Special Assistance) Michelle Austin (Special Assistance) Maybo AuYeung (Special Assistance) Loretta Olmos (Special Assistance) Utilities Anna Vuong Dave Yuan (Special Assistance) Office of Management and Budget Lalo Perez Kiely Nose Paul Harper Steve Guagliardo Jessie Deschamps Alexandra Harris Chaitali Paliwal Jamie Perez Kayla Shapiro Chris Yi Capital Improvement Fund Review Process James Keene Hillary Gitelman Edward Shikada Josh Mello Brad Eggleston Mike Sartor Rob De Geus BUDGET ACKNOWLEDGMENTS • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 29 CIP ORGANIZATIONAL CHART Planning & Community Environment Managed Projects Public Works Managed Projects CUBBERLEY-0.15 0.05 -Project Manager 0.10 -Senior Engineer STREETS - 5.96 0.25-Admin Associate III 0.10 -Assistant Director 1.59 -Assoc Engineer 0.23 -Engineer 0.68- Inspector, Field Svc 0.30 -Management Analyst 1.09 -Project Engineer 0.15 -Project Manager 0.59 -Senior Engineer 0.43-Supv Inspector/Surveyor PW 0.55 -Surveyor PARKS AND LANDSCAPE - 3.00 0.25-Admin Associate I I I 0.10 -Assistant Director 0.40 -Engineer 0.90-Lanscape Architect/Park Planner 0.20 -Management Analyst 0.30 -Project Engineer 0.15 -Project Manager 0.70 -Senior Project Manager SIDEWALK- 3.82 0.10 -Assistant Director 0.20 -Associate Engineer 0.74 -Cement Finisher - Lead 0.90 -Engineer 0.53 -Inspector, Field Svc 0.50 -Manager Maintenance Operations 0.25 -Project Engineer 0.20 -Project Manager 0.20 -Senior Engineer 0.20-Supv Inspector/Surveyor PW STRUCTURES AND GROUNDS -10.53 0.80-Admin Assoc I 0.39-Admin Assoc III 0.28 -Assistant Director 0.90 -Assoc Engineer 1.27 -Engineer 0.50 -Engineer Tech III 0.10 -Facilities Manager 0.29 -Management Analyst 0.15 -Manager Maintenance Operations 4.00 -Project Engineer 0.55 -Project Manager 1.10 -Senior Engineer 0.20 -Senior Project Manager STORM DRAINAGE - 2.17 0.10-Admin Assoc I 0.10-Admin Assoc I I I 0.80 -Engineer 0.10 -Management Analyst 0.65 -Project Engineer 0.30 -Senior Engineer 0.12 -Surveyor VEHICLE FUND - 2.25 0.30-Admin Assoc III 0.15 -Assistant Fleet Manager 0.25 -Fleet Manager 0.35 -Fleet Service Coord 0.10 -Motor Equip Mech - Lead 0.60 -Motor Equip Mech II 0.50 -Project Manager WASTEWATER TREATMENT -1.30 0.10 -Assistant Manager, WQCP 1.20 -Senior Engineer AIRPORT -1.25 0.75 -Facilities Technician 0.50 -Manager Maintenance Operations Total: 30.43 FTE Utilities Managed Projects 0.45 -Asst Director Util Engineering 0.10 -Cathodic Protection Tech. Asst 0.10 -Cathodic Technician 0.35 -Contracts Administrator 1.50 -Electric Assistant I 0.10 -Electric Equipment Technician 1.50 -Electric Underground Inspector 1.70 -Electric Project Engineer 0.75-Elec Underground Inspector Lead 3.50 -Engineer 1.45 -Engineering Technician I I I 1.40 -Gas Systems Technician II 2.92 -Heavy Equipment Operator 2.52 -Heavy Equip Oper/Install Rep 3.25 -Inspector, Field Services 7.70-Lineperson/Cable Specialist 2.80-Lineperson/Cable Special- Lead 0.15 -Metering Technician 0.05 -Metering Technician Lead 1.00 -Overhead UG Troubleman 1.80 -Power Engineer 3.50 -Project Engineer 0.40-SCADA Technologist 3.55 -Senior Electrical Engineer 4.10 -Senior Engineer 0.20 -St Light/Traffic/Fiber Lead 0.30 -St Light/Traffic/Fiber Tech 0.70 -Substation Electrician 0.20 -Substation Electrician Lead 0.85 -Sup Electrician Project Engineer 5.00 -Utility Engineer Estimator 6.46 -Utility Install Rep 0.48 -Utility Install Rep Asst 2.76 -Utility Install Rep Lead 0.76 -Utility Locator 2.19 -Utility Supervisor 0.84-Utilty Install Repair Lead Wielding 1.26 -Utility Install Repair Welding Cert 0.62 -Water Systems Operator Total: 67.92 FTE TRANSPORTATION PROJECTS 0.20 Administrative Associate It 0.35 -Associate Engineer 0.36 -Chief Transportation Official 0.30 -Coordinator Public Works Prj 0.76 -Coordinator Transp Systems 0.03 -Management Analyst 0.35 -Parking Operations Lead 0.31 -Program Assistant II 1.20 -Project Engineer 0.05 -Project Manager 0.12 -Senior Management Analyst 0.72 -Senior Planner 0.35 -Traffic Engineering -Lead 0.35 -Transportation Planning Manager Total: 5.45 FTE Community Services Managed Projects PARKS 1.00 -Coordinator Public Works Prj Total: 1.00 FTE Administrative Services Managed Projects 0.60 -Sr Management Analyst 0.60 -Contracts Administrator Total: 1.20 FTE FY 2019 POSITION TOTALS Public Works - 30.43 Planning & Comm. Envmt - 5.45 Administrative Services - 1.20 Community Services -1.00 Utilities - 67.92 Total Full -Time -106.00 30 CIP ORGANIZATIONAL CHART • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET THE BUDGET PROCESS AND DOCUMENT The annual capital budget and five-year Capital Improvement Plan (CIP) is a spending plan for the City's infrastructure needs, which is based on the City Council priorities listed below. The City Council approved multi -year funding plans, such as the infrastructure keep -up and catch- up plan recommended by the Infrastructure Blue Ribbon Commission (December 2011), as well as the Infrastructure Plan (June 2014). The review of the capital budget and five-year CIP is structured around public hearings by the Planning and Transportation Commission (PTC) and the Finance Committee. The PTC is tasked with ensuring compliance of the capital budget and five-year capital improvement plan with the City Council approved Comprehensive Plan. The Finance Committee reviews all aspects of the capital budget to ensure compliance with previous City Council direction, and further incorpo- rates community input into the process, before recommending approval to the City Council. City Council Top 4 Priorities At the start of the City's budget process, the City Council determines its main priorities for the upcoming budget period. The priorities guide both budget development and department prior- ity -setting. The public has the opportunity to provide input into this process as well as during the budget review by the Finance Committee. The following are the City Council's Top Priorities for 2018: • Transportation • Housing • Budget and Finance • Grade Separation Buc c et Pre oaration The City's annual budget process begins in September with the development of the base bud- get and concludes in August with the release of the adopted budget. The operating and capital budgets are developed on behalf of the City Manager, in consultation with senior management and the Director of Administrative Services, by the Administrative Services Department's Office of Management and Budget (OMB), utilizing six main sources of information: • Community input (e.g.: Infrastructure Blue Ribbon Commission) • City Council approved Infrastructure Plan • City Council's Top Priorities and other City Council direction • The Budget Development Status and Guidelines • Service level and infrastructure needs prioritization • Comprehensive Plan, which contains the City's official policies on land use and community design, transportation, housing, natural environment, business and economics, and community services THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 31 THE BUDGET PROCESS AND DOCUMENT Capital Budget Calendar SEPTEMBER The capital budget process begins with the preparation of the capital budget guidelines and calendar by the Administrative Services Department - Office of Management and Budget. The budget guidelines are then distributed to all departments. OCTOBER/NOVEMBER Departments review the prior year five-year CIP. Based on the previously outlined information sources, changes to the prior year budgets are developed by the respective departments man- aging the City's infrastructure assets: Utilities, Information Technology, Community Services, Public Works, Planning and Community Environment, and Administrative Services. Changes to the CIP might include: addition of new projects, deletion of planned projects, reprioritization of planned projects, alternative funding strategies, and revision of project costs or timelines. Revi- sions of project costs reflect a review of potential costs variables such as but not limited to revised construction estimates, annual CPI increases, and known contractual increased costs. DECEMBER/JANUARY Departments submit capital infrastructure funding requests to the Office of Management and Budget. For General Fund funded project requests, OMB, in conjunction with Public Works, pre- pares an initial prioritization of requests based on the previously outlined information sources for consideration by the General Fund CIP Committee. The General Fund CIP Committee con- sists of senior managers in the Public Works, Community Services, Administrative Services, and Planning and Community Environment departments. JANUARY/FEBRUARY The General Fund CIP Committee reviews the General Fund capital budget submissions to ensure that the proposed projects align with the City Council's Top Priorities and other City Council directives, can be funded with available resources, and are aligned in the five-year plan to maximize City resources. MARCH The City Manager reviews and makes final decisions on the proposed capital budget and five- year Capital Improvement Program. APRIL/MAY Staff solicits input from the Planning and Transportation Commission on the proposed CIP, which reviews the CIP as it relates to the Comprehensive Plan. Comments from the PTC and staff response to comments from the PTC are reported to the Finance Committee during the public budget hearing. MAY/JUNE The City Manager formally presents the proposed CIP to the City Council, and subsequently to the Finance Committee, which conducts a series of public hearings. The Finance Committee presents its recommendation to the City Council. Final adoption occurs at a public hearing in 32 THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET THE BUDGET PROCESS AND DOCUMENT June. All changes made during the public process are incorporated into the adopted budget document, which is distributed to City libraries and posted on the City's website. Ca oital Project Criteria The following are criteria for qualification as a capital project: • Must have a minimum cost of $50,000 for each stand-alone unit or combined project. ▪ Must have a useful life of at least five to seven years (the purchase or project will still be functioning and not be obsolete at least five to seven years after implementation). ▪ Must extend the life of an existing asset or provide a new functional use for an existing asset for at least five years, for example extensive roof rehabilitations. These improvements are distinguished from ongoing maintenance work that may extend the life of the asset but is done on a routine basis. Project Prioritization Selection Criteria As part of developing the capital budget, staff must prioritize how to allocate limited resources over a variety of competing needs and demands. Projects and funding levels are prioritized uti- lizing several criteria, including: • City Council priorities; • Alignment with the City's Infrastructure Blue Ribbon Commission (IBRC) report and Infrastructure Plan; • Health and safety implications; • Historical spending levels; and • Certainty over the feasibility, scope, and level of resources required. Discussions on the prioritization of the five-year Capital Improvement Fund projects are included in the Transmittal Letter of this document as well as in the Fund Narrative section for the Capital Improvement Fund. The prioritization of Enterprise Fund CIP projects are established by the department that man- ages the Enterprise Fund. The prioritization of CIP projects is dictated by several factors such as the department's operational needs, funding availability, CIP strategic plan, oversight commit- tee, and/or specific City Council direction. Continuing Projects A change to the mechanism for previously approved projects that are continuing into the new fiscal year was approved during Fiscal Year 2015. Previously, unspent funding for capital proj- ects carried forward automatically from one year to the next as long as funds were spent within a two-year period. In September 2014, the City Council approved an amendment to Municipal Code Section 2.28.090, eliminating the provision allowing for the "reappropriations." Continuing with this process that became effective with the 2016 Capital Budget, City Council authorization is required for funds to be carried forward from one fiscal year to the next. There are several opportunities for departments to request funds to be carried over from one fiscal year to the next. First, departments have the opportunity to request funds to be carried over from one year to the next through the budget process. By estimating lower than budgeted THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 33 THE BUDGET PROCESS AND DOCUMENT expenditures in the current year, funds not anticipated to be spent in the current year but still required for the completion of the project are reflected in the first year of the five-year CIP. The Fund Narrative for each fund indicates the total amount of reappropriations included in this budget. Additionally, as part of the year-end closing actions, anticipated to be brought forward for City Council approval in the Fall, all projects will be reviewed to determine if additional adjustments to reappropriations are required. Operating Budget Impact The City uses the life cycle costing principle in planning for capital projects. All costs associated with a capital project, including operations and maintenance, will be included in the operating budget at the time of release of the applicable annual operating budget. Where applicable, the CIP budget document identifies the amount of operating expense associated with the project. Changes to the Adopted Budget Administrative policies and the Palo Alto Municipal Code provide guidelines on budget trans- fers, the authorization necessary to implement transfers, and appropriations after the budget is adopted. Budget Amendment This is an adjustment to the total project appropriated amount which was not included in the original adopted budget. These supplemental appropriations are presented to City Council in an agenda report and must be approved by the City Council. Reasons for initiating a Budget Amendment include: • Recognizing unanticipated revenue, which was not projected in the budget, and appropriating related expenditure in the year received (requires 2/3 City Council approval) • Changes in scope of work • Higher than estimated costs • Adding new projects to the budget due to an urgent need or City Council direction Budgetary Basis The budget is prepared in accordance with Generally Accepted Accounting Principles. The bud- get for governmental funds has been prepared on a modified accrual basis. The modified accrual basis recognizes expenditures when the related fund liability is incurred. Revenues are recognized when they become both measurable and available. "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Fund Structure and Accounting Basis The accounts of the City are made up of funds that help organize and account for restricted resources. A fund is defined as a fiscal and accounting entity with a self -balancing set of accounts (comprised of assets, liabilities, fund equity, revenues, and expenditures), which are segregated for the purpose of carrying out specific activities or attaining certain objectives in accordance with regulatory requirements. The City has the following fund type categories: 34 THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET THE BUDGET PROCESS AND DOCUMENT Governmental Fund Types The Governmental Funds include the General, Special Revenue, Debt Service, and Capital Proj- ect Funds. Governmental Funds are reported using the current financial resources measure- ment focus and the modified accrual basis of accounting. Proprietary Fund Types The Proprietary Funds, which include the Enterprise and Internal Service Funds, are used to account for the City's business -type activities. Proprietary funds are reported using the eco- nomic resources measurement focus and the full accrual basis of accounting. Revenues are recorded when earned, and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. Fiduciary Fund Types The Fiduciary Funds account for assets held by the City in trust or as an agent for various assessment and community facilities districts. The City budget process does not include fidu- ciary funds. Agency Fund Types The Agency Funds are custodial in nature and do not involve measurement of results of opera- tions. The City maintains three agency funds. The City budget process does not include agency funds. Document Layout The Capital Budget document provides readers with cost estimates, methods of financing, and project schedules for the City of Palo Alto's CIP for the next five years as well as estimates for current year activity. The document is organized by fund with each fund section containing the following elements: Capital Projects Fund Overview: A multi -page narrative for every fund is included in this docu- ment, which includes historical expenditure levels, budget comparisons to prior years, a sum- mary of the infrastructure related to that particular fund, and a discussion of major capital projects grouped by category. Additionally, this section includes statistical information regard- ing the program such as miles of gas mains or number of vehicles in the City fleet. Project Detail Pages: After each fund summary, the reader finds information for each capital project, both recurring and non -recurring projects. The project pages include information regarding the project completion schedules (initial and revised), descriptions, justifications, a summary of significant changes to the cost or schedule of a project, revenue and expense infor- mation by fiscal year, and operating budget impacts for each project. This allows for the total cost of a project to be detailed. The information in the project detail pages is discussed in more detail below. Project Maps: For the Capital Improvement Fund and the various Enterprise Funds, a map is included which shows the location of projects, for projects that have a singular defined location. At the end of the document, the reader will find a Glossary which defines frequently used terms. THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 35 THE BUDGET PROCESS AND DOCUMENT Understanding the Details Project Numbering Sequence The project number contains seven charac- ters. The first two are letters related to the managing department or fund. The next two digits relate to the fiscal year in which the project first received funding or was identi- CB fied. The final three numbers are system - generated. For example, with project PE - 17006, the "PE" denotes Public Works Engi- neering, the "17" indicates Fiscal Year 2017 funding, and the "006" is the sequential project number. The "Managing Department or Fund" table can be used as a reference for the two -character alpha portion of the project number. Project Information The project detail pages include the follow- ing information: Fund - the fund where the project is bud- geted. Category - describes the type of activity that the project aligns to within the fund. A table at the end of this section provides a summary of the categories assigned to the various funds. Project Location - describes the location or area that will be improved as a result of the project. Managing Department - the department that is responsible for the delivery of the project. IBRC Reference - refers to nomenclature devised by the Infrastructure Blue Ribbon Commission (IBRC) for certain General Fund projects; "keep -up" refers to projects which address the annual maintenance of existing infrastructure; "catch-up" refers to projects which address deferred maintenance needs; "new" refers to projects which address needs not identified by "keep -up" or "catch-up." This category only applies to General Fund projects after the release of the Final IBRC report in 2011. Initial/Revised Project Start/Completion - indicates what the initial schedule for the project was, as well as any subsequent changes. Project Description - provides the scope of work for the project. Project Justification - outlines the reasons why funding is required. PROJECT CODE AC AP AS EL FD FO GS LB OS PD PE PF PG PL PO RF SD TE VR WC WQ WS MANAGING DEPARTMENT OR FUND Arts & Culture Airport Fund Administrative Services Cubberley Fund Electric Fund Fire Department Fiber Optics Fund Gas Fund Library Open Space Police Department Public Works Engineering Public Works Facilities Parks & Golf Course Planning Public Works Operations Refuse Fund Storm Drain Fund Technology Fund Vehicle Fund Wastewater Collection Fund Wastewater Treatment Fund Water Fund 36 THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET THE BUDGET PROCESS AND DOCUMENT Supplemental Information - provides additional information that may enhance the project description and justification. Significant Changes - provides an explanation of the changes to the initial schedule or budget for a project. Funding Sources Schedule - outlines the sources of funding for the project by fiscal year. Gen- erally projects are not funded by a particular grant, fee, or transfer, but in instances where they are, these sources are indicated. In most cases, this section indicates the amount that the fund where the project is budgeted will contribute towards the project. This table also includes prior year revenues, a current year estimate, anticipated revenue beyond the five years of the CIP, and total revenue for the project. Expenditure Schedule - outlines the projected costs, by year for each project. Costs are broken into phases, such as design and construction, to indicate how the funds will be spent each year. Where applicable, salary and benefit estimates are included in the individual phases for a proj- ect, rather than reflected separately as in prior years. Salary and benefit costs are estimated for all five years of the CIP. In prior years, salary and benefit costs were reflected within the project for the first year of the CIP only. This table also includes prior year expenditures, a current year estimate, anticipated expenditures beyond the five years of the CIP, and the total cost of the project. Operating Impacts - describes estimated annual maintenance and operating costs associated with the project. Efforts have been made to include the operating cost impacts wherever possi- ble. Maintenance costs include utilities, equipment maintenance or service, facilities mainte- nance or service, grounds/landscape maintenance or service, custodial maintenance and others. Relationship to Comprehensive Plan - indicates how the project furthers the implementation of the Comprehensive Plan, citing specific Comprehensive Plan policies and programs. In instances where a secondary relationship to the Comprehensive Plan exists, this is notated as well. Potential Board/Commission Review - City Council -appointed advisory board, commission or ad hoc committee that has oversight responsibility on a project. A project may be reviewed by more than one board or commission. This body (bodies) provides the City Council input as to the merits of a project. Environmental Impact Analysis - indicates the California Environmental Quality Act (CEQA) sta- tus of the project and LEED status, if applicable. THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 37 THE BUDGET PROCESS AND DOCUMENT CAPITAL FUNDS Capital Improvement Fund Buildings and Facilities . Department Technology Upgrades . Parks and Open Space . Streets and Sidewalks . Traffic and Transportation . Unallocated (Salaries and Benefits) Cubberley Property Infrastructure Fund Buildings and Facilities Parks and Open Space ENTERPRISE FUNDS Airport Fund . Airport Apron, Runways, and Taxiways . Airport Facilities Electric Fund . Customer Connections . System Improvements Undergrounding Projects Fiber Optics Fund . Capacity Improvements . Customer Connections Gas Fund . Customer Connections . Gas Main Replacements System Improvements Refuse Fund Buildings and Facilities Landfill Post -Closure Maintenance Storm Drainage Fund Capacity Improvements System Rehabilitation Wastewater Collection Fund Customer Connections System Improvements Wastewater Treatment Fund Buildings and Facilities System Improvements Water Fund . Customer Connections . System Improvements . Water Main Replacements INTERNAL SERVICE FUNDS Technology Fund . Citywide Technology Upgrades and Improvements . Department Technology Upgrades and Improvements Vehicle Replacement Fund Fleet Infrastructure Improvements Vehicle and Equipment Replacement 38 THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET BUDGET AWARD e riZ) soc- at finance ujjicers ` ' Certificate ofAward ( 1 al Budget Excellence Award '314' Fiscal Year 2017-2018 �c Presented to the ' City of Palo Alto (e"/'ie :r a established to achieve the Capital Budget Excellence Award. 9///, ( s February 7, 2018 C- //i/ eVlb Drew Corbett CSMFO President ///fir Craig Boyer, Chair Professional Standards and Recognition Committee Dedicated Excellence in Municipal Financial Reporting BUDGET AWARD • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 39 CITY OF PALO ALTO Fl '. Summ CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 41 CITY OF PALO ALTO SUMMARY OF CIP PROGRAM REVENUE Revenue Source ($000's) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Total CIP 2019 2020 2021 2022 2023 2019-2023 Capital Improvement Funds Transfer from General Fund $ 25,012 $ 27,395 $ 29,803 $ 30,433 $ 31,083 $ 143,727 Gas Tax 2,541 2,570 2,570 2,570 2,570 12,821 Debt Financing Impact Fees/In-Lieu Fees Stanford University Medical Center Federal/State & Local Agencies Interest Income 39,487 89,109 128,596 5,282 3,205 950 545 350 10,332 10,283 2,950 1,494 13,922 9,203 5,188 1,721 1,721 31,756 14,727 1,000 1,000 1,000 1,000 1,000 5,000 Transfer from Parking Funds Transfer from Other Funds 8,271 1,461 43 43 9,817 2,034 654 408 3,096 TOTAL CAPITAL IMPROVEMENT FUNDS $ 107,833 $ 137,547 $ 41,048 $ 36,720 $ 36,724 $ 359,872 Utility Fees & Charges Transfers from Other Funds Federal/State & Local Agencies $ 6,656 $ 6,729 $ 6,804 $ 7,331 $ 7,096 $ 34,617 765 304 1,723 5,023 2,682 10,498 15,150 34,732 55,979 7,929 12,357 126,146 TOTAL ENTERPRISE FUNDS $ 22,571 $ 41,765 $ 64,506 $ 20,283 $ 22,136 $ 171,261 Internal Services Funds Transfer from General Fund $ 2,138 $ 2,138 $ 2,138 $ 2,138 $ 2,138 $ 10,690 Transfer from Other Funds 1,605 1,430 1,430 1,430 1,430 7,325 Other Agencies 16 16 16 16 16 80 TOTAL INTERNAL SERVICE FUNDS $ 3,759 $ 3,584 $ 3,584 $ 3,584 $ 3,584 $ 18,095 TOTAL CAPITAL IMPROVEMENT PROGRAM $ 134,163 $ 182,896 $ 109,138 $ 60,586 $ 62,444 $ 549,228 Transfer From General Fund Capital projects that do not directly benefit the Enterprise Funds are funded in the Capital Improvement Fund (CIP). This fund is primarily supported by an annual transfer from the Gen- eral Fund, and accounts for capital repairs to the City's roads, parks and open space, and Gen- eral Fund facilities. In the 2019-2023 CIP, this transfer ranges between $23.1 million and $29.2 million. This figure includes the base General Fund transfer to the Capital Improvement Fund, ranging from $15.0 million in Fiscal Year 2019 to $16.5 million in Fiscal Year 2023. In addition to the base transfer amount, the additional 2 percent Transient Occupancy Tax (TOT) revenue plus new hotels ranges between $8.2 million to $12.7 million. This includes additional TOT reve- nue from new Marriott hotels that are anticipated to open in Fiscal Year 2020 ($1.8 million in the first year and $3.6 million ongoing). The additional TOT revenue will support budgeted Infra- structure Plan projects as well as the debt service costs beginning in Fiscal Year 2020 as a result of expected debt financing to fund several of the Infrastructure Plan projects. Finally, this SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 43 SUMMARY OF CIP PROGRAM REVENUE amount includes the annual transfer to the Cubberley Property Infrastructure Fund of $1.8 mil- lion approved in the Cubberley Lease Agreement by the City Council in 2015. Subsequent to the adoption of the FY 2019 Capital Budget, the Council approved a resolution to place a measure on the November 6, 2018 General Election Balance to increase the City's TOT by 1.5 percentage points, from 14 percent to 15.5 percent. Staff estimates collecting an additional $2.55 million annually with this increase, and similar to the current dedicated TOT revenue, any additional revenue for infrastructure could be leveraged for additional COP funding. It should be noted, any additional TOT revenue from this ballot measure was not anticipated as part of the development of the FY 2019 Capital Budget or the FY 2019-2023 CIP; however, if the measure passes this funding will be appropriated as part of the development of the FY 2020 Capital Budget and FY 2020-2024 CIP according to Council direction. Transfers From Enterprise Func s The City of Palo Alto has nine Enterprise Funds (Airport Fund, Refuse Fund, Storm Drainage Fund, Wastewater Treatment Fund, Electric Fund, Fiber Optics Fund, Gas Fund, Water Fund, and Wastewater Collection Fund). The Airport Fund, Refuse Fund, Storm Drainage Fund, and Wastewater Treatment Fund are sometimes collectively referred to as the "Public Works Funds," while the Electric Fund, Fiber Optics Fund, Gas Fund, Water Fund, and Wastewater Collection Fund are sometimes collectively referred to as the "Utility Funds." In instances where the Enterprise Funds would benefit from a General Fund project, the Enterprise Funds are charged for their proportional share. Several examples are included in the Fiscal Year 2019- 2023 CIP; including the Municipal Services Center Building A, B, and C Roofing Rehabilitation; Water, Gas, Wastewater Office Remodel; and City Facility Parking Lot Maintenance projects. The cost of these projects will be split with the various Enterprise Funds according to the cur- rent usage of the space. Certificates of Partici nation The Infrastructure Plan (IP), as approved by the City Council in June 2014 (Staff Report #4889), relied upon a borrowing mechanism known as Certificates of Participation (COPs) to fund a portion of the improvements outlined in the plan ($63.3 million). By pledging future City reve- nues generated by a voter -approved (November 2014)two percentage point transient occu- pancy tax (TOT) increase and additional transient occupancy tax proceeds resulting from new hotels within Palo Alto, the City can borrow funds to go towards the cost of construction of IP projects such as the new Public Safety Building (PE -15001), a new parking Garage in the Califor- nia Avenue area (PE -18000), and rebuilding Fire Station Number #4(PE-18004). As part of the 2017-2021 CIP, $30.0 million in additional COP funding was approved as a contingency for increasing costs of the IP projects. New Marriott hotels are anticipated to open in Fiscal Year 2020, so the amount of COP funding for the IP projects is recommended to be increased by an additional $35.3 million for a total of $128.6 million. 44 SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET SUMMARY OF CIP PROGRAM REVENUE Gas Tax Func The Gas Tax Fund accounts for revenues received from the State gas tax and Federal and State grants earmarked for street improvements. Use of this fund is restricted to maintenance of the road network system of the City, including sidewalks. Transfers from the Gas Tax Fund sup- ports the following CIP Projects: Street Maintenance (PE -86070) and Safe Routes to School (PL -00026). With the 2019 goal of achieving a citywide Pavement Condition Index of 85 approaching, the annual Street Maintenance project budget will be reassessed to be funded at a level sufficient to maintain the new street conditions. The recent passage of S.B. 1 for Road Maintenance and Rehabilitation is estimated to provide an additional $1.2 million annually beginning Fiscal Year 2019. This funding will be used in Fiscal Year 2019 for the Charleston/Ara- stradero Corridor Project (PE -13011). In future years, this funding could supplement and enhance the City's street maintenance program, possibly allowing some funds to be reallocated to other capital projects with City Council approval. Develo oment Im oact Fees Development impact fees are collected from developers and provide funding for the City's infrastructure related to community centers, libraries, parks, public facilities, and transportation. The City Attorney provides guidance on whether a project qualifies for funding. In the 2019- 2023 CIP, three projects are supported by Parks Impact Fees: Baylands Athletic Center 10.5 Acre Expansion Plan (PG -19001), Dog Park Installation and Renovation (PG -18001), and Park Restroom Installation (PG -19000). The Byxbee Park Completion project (PE -18006) and the utilization of $2.4 million of Park Dedication Fees in Fiscal Year 2019 was included in the City Council approved Infrastructure Plan. The remaining projects align with the Parks Master Plan and use Park Impact Fees to upgrade and enhance parks citywide. Community Center Impact Fees are recommended to be used to complete Phase I of the JMZ Renovation (AC -18001) and Riconada Park Improvements (PE -08001). Fec eral, State, & Local Agencies The City partners with local agencies to provide support to certain capital projects. This reve- nue is typically provided as reimbursement grants or direct transfer payments. In Fiscal Year 2019 the City is expected to receive approximately $13.9 million from other agencies in support of CIP projects some of which are: $7.0 million from Santa Clara County and a One Bay Area Grant (OBAG) for the Highway 101 Pedestrian/Bicycle Overpass project (PE -11011); $2.5 million from Caltrans for the Newell Road/San Francisquito Creek Bridge project (PE -12011); and $1.6 million from the VTA and State of California for the Charleston/Arastradero Corridor Project (PE -13011). In the remaining years of the Capital Improvement Program (Fiscal Years 2020 through 2023) it is anticipated that the City will receive an additional $17.8 million in funds from other agencies for capital projects programmed in the Capital Improvement Fund. SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 45 SUMMARY OF CIP PROGRAM REVENUE Stanforc University Mecical Center Development Agreement In 2011, a development agreement was established between the City of Palo Alto and the Stan- ford University Medical Center Parties. The funds received by the City as a result of this Devel- opment Agreement represent a significant portion of the funding for the Infrastructure Plan. Over the course of the 2019-2023 CIP, transfers to the Capital Improvement Fund totaling $10.3 million are anticipated. This funding will support a variety of projects including the Bicycle and Pedestrian Transportation Plan (PL -04010), the New Public Safety Building (PE -15011), the reconstruction of Fire Station #4 (PE -18004), and the New Downtown Garage (PE -15007). For additional information about the development agreement, please refer to the Special Revenue Funds section of the Fiscal Year 2019 Operating Budget document.Parking Funds Over the 2019-2023 CIP, $9.8 million is expected to be transferred from the City's parking funds for major capital projects that include $2.7 million for various Downtown parking projects: Downtown Automated Parking Guidance Systems (PL -15002), Downtown Parking Manage- ment and System Implementation (PL -16002), and Downtown Parking Wayfinding (PL -15004). It should be noted that the funding for Downtown Parking Automation and Management proj- ects in FY 2020 and beyond is contingent upon rate increases for parking permits within the respective parking districts. Additionally, transfers from the Downtown Parking In -Lieu Fund to the Capital Improvement Fund, totaling $5.5 million are anticipated in FY 2019 consistent with the City Council approved Infrastructure Plan and will support a portion of the costs associated with the construction of a New Downtown Parking Garage (PE -15007). Enterprise Funds Utility Rate Charges Enterprise Funds operate on a full cost recovery basis. Accordingly, all costs related to opera- tions and capital projects are recovered through utility rate charges. The Fiscal Year 2019 Oper- ating Budget document contains a detailed discussion regarding the Fiscal Year 2019 utility rate increases. Transfers within Enterprise Funds CIP projects that benefit multiple enterprise funds are funded by the beneficiary funds. One project is the application of the Geographic Information System (GIS) (WS -02014) that benefits the Water, Gas and Wastewater Collection Funds. The Water Fund hosts the GIS proj- ect, and the Gas and Wastewater Collection Funds reimburse the Water Fund for their share of the project cost. A second example is Smart Grid Technology upgrades (EL -11014) that is hosted in the Electric Fund and benefits the Electric, Gas, and Water Funds. 46 SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET SUMMARY OF CIP PROGRAM REVENUE Storm Water Management Fee In April 2005, property owners approved an increase in the Storm Drainage Fee through a mail ballot process conducted in accordance with Proposition 218. Under the provisions of the 2005 ballot measure, the base rate of $13.05 was scheduled to sunset on June 1, 2017, reverting to the pre -election rate of $4.25. In an effort to reauthorize the fee through another ballot measure, staff worked with a City Manager -appointed Blue Ribbon Committee to generate a recommendation for storm water management funding beyond Fiscal Year 2017 and a joint committee/staff funding recommendation was presented to City Council in Spring 2016. In April 2017 the Storm Water Management Fee was approved by a majority of property owners via a ballot -by -mail process, establishing a base rate of $13.65 per Equivalent Residential Unit (ERU) per month along with a provision that the City Council could increase the rate on an annual basis by the local inflation rate (as measured by the Consumer Price Index) or 6 percent, whichever is less. Under the provisions of the ballot measure, the fee is recommended to increase by 2.9% to $14.05 per ERU for Fiscal Year 2019. Enterprise Fund Project Name User Fee 2019-2023 CIP Plan Revenues Description Electric Fund Electric Customer Connections (EL -89028) Connection Fees $8,500,000 Cover services for installation, transformers, meters for new customers, upgrading of existing customers and temporary service connection. For a list of other services refer to Utility Rate Schedule E-15. Fiber Optics Fund Gas Fund Water Fund Wastewater Collection Fund Fiber Optic Fiber Optic Customer License Fees Connections (FO -10000) Gas System, Connection Customer Fees Connections (GS -80017) Water System, Connection Customer Fees Connections (WS -80013) Sewer System, Connection Customer Fees Connections (WC -80020) $1,000,000 $5,713,861 $4,934,036 $2,219,190 User Fees and Charges Cover installation of fiber optic infrastructure for new service connections. For a list of other services refer to Utility Rate Schedule EDF-1. Cover services for distribution system extension, service connection, meter charges and relocation. For a list of other services refer to Utility Rate Schedule G-5. Cover services for distribution system extension, service connection, meter charges, capacity fees and fire hydrants. For a list of other services refer to Utility Rate Schedule W-5. Cover services for collection system extension, service connection, relocation of facilities and manholes. For a list of other services refer to Utility Rate Schedule S-5. Certain CIP projects in the Enterprise Funds are supported by user fees. Included in this cate- gory are certain charges to telecommunication and cable television companies pertaining to undergrounding projects. The list of projects funded by user fees and the description of each user fee are summarized in the table above. SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 47 SUMMARY OF CIP PROGRAM REVENUE Partner Agencies The Cities of Palo Alto, Mountain View, and Los Altos, along with the Town of Los Altos Hills, Stanford University, and the East Palo Alto Sanitary District (the partners) participate jointly in the cost of maintaining and operating the City of Palo Alto Regional Water Quality Control Plant. The City of Palo Alto is the owner and the administrator of the Plant, and the partners reimburse the City for their share of the cost of CIP projects. Internal Service Funds The Technology Fund has six CIP projects in Fiscal Year 2019 in the total amount of $2.7 million, and the Vehicle Replacement Fund has six CIP projects in Fiscal Year 2019 for $7.7 million. The General Fund, Capital Projects Fund and Enterprise Funds provide funding for their share of CIP Projects in the Internal Service Funds (ISF) through a cost allocation mechanism. 48 SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET SUMMARY INFORMATION 2019 Capital Budget Expenditures by Fund - $221.2 Million Capital Improvement Fund 60.2% Technology Fund 1.2% Vehicle Replacement & Maintenance Fund 3.5% Fiber Optics Fund 0.8% Airport Fund 4.9% Storm Drainage Wastewater Fund Collection Fund 1.9% 3.0% Wastewater Treatment Fund 4.4% Gas Fund 2.5% Cubberley Property Infrastructure Fund 0.8% Water Fund 7.2% Electric Fund 9.7% SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 49 Interest Income 0.5% Transfer from Other Funds 0.9% Transfer from General Fund 12.3% Transfer from Parking Funds 3.7% Gas Tax 1.1% SUMMARY INFORMATION 2019 Capital Budget Revenues by Source - $221.2 Million Certificates of Federal and State Participation Grants 17.9% 9.2% Impact Fees/In- Lieu Fees 2.4% Utility Fees and Charges 3.0% Transfer from Enterprise Funds 1.1% Fund Balance/Reserves 39.3% Revenue from Other Agencies 4.0% Stanford University Medical Center 4.6% 50 SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET SUMMARY INFORMATION 2019-2023 Capital Budget Expenditures by Fund - $747.0 Million Capital Improvement Fund 44.4% Technology Fund 0.9% Vehicle Replacement & Maintenance Fund 3.1% Fiber Optics Fund 0.6% Airport Fund 3.8% Storm Drainage Fund 1.6% Wastewater Collection Fund 4.2% Cubteriey Property Infrastructure Fund 0.7% Water Fund 7.9% Electric Fund 10.6% Gas Fund 6.1% Wastewater Treatment Fund 16.1% SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 51 SUMMARY INFORMATION 2019-2023 Capital Budget Revenues by Source - $747.0 Million Fund Balance/Reserves 26.5% Transfer from Other Funds 1.0% Transfer from _Z Parking Funds / Impact Fees/In-Lieu 1.3% / Fees 1.4% Transfer from Gas Tax General Fund 1.7% 20.7% Certificates of Participation 17.2% Federal and State Grants 17.6% Transfer from Enterprise Funds 1.8% Stanford University Medical Center 2.0% Revenue from Other Agencies 3.5% _Interest Ir 0.7% Utility Fees and Charges 4.6% 52 SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ■ SUMMARY INFORMATION 2019 Capital Improvement Fund Expenditures by Category - $133.2 Million Unal located Salaries and Benefits 0.3% Traffic and Transportation 23.7% Streets and Sidewalks 9.9% Buildings and Facilities 62.8% Parks and Open Space 3.3% SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 53 SUMMARY INFORMATION 2019 Capital Improvement Fund Revenues by Source - $133.2 Million Certificates of Participation 29.6% Interest Income 0.8% Transfer from Parking Funds 6.2% Transfer from Enterprise Funds 1.1% Gas Tax 1.9% Fund Balance/Reserve Federal and 20.5% State Grants 3.8% Impact Fees/ In -Lieu Fees 4.0% Stanford Transfer from General Fund 17.4% Revenue from Other Agencies 6.6% Transfer from Other Funds 0.4% University Medical Center 7.7% 54 SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET SUMMARY INFORMATION 2019-2023 Capital Improvement Fund Expenditures by Category - $331.8 Million Buildings & Facilities 57.2% Unallocated Salaries & Benefits_ 0.6% Parks & Open Space 7.6% Streets & Sidewalks 15.0% Traffic & Transportation 19.6% SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 55 SUMMARY INFORMATION 2019-2023 Capital Improvement Fund Revenues by Source - $331.8 Million Certificates of Participation 38.7% Transfer from Other Funds 0.2% Transfer from Parking Funds 3.0% Transfer from Stanford University Revenue from Enterprise Funds Medical Center Other Agencies 0.8% 4.4% 7.9% Transfer from General Fund 34.9% Federal and -State Grants 1.7% Gas Tax 3.9% Interest Income 1.5% Impact Fees/ In -Lieu Fees 3.1 56 SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET DEBT POLICY AND OBLIGATIONS Debt Policy and 0 oligations The City of Palo Alto recognizes the need for spending a prudent amount every year for ongo- ing capital replacement and rehabilitation needs. An ongoing capital improvement plan is vital to ensuring the future viability of services. To achieve this priority, the City funds its regular and ongoing capital needs primarily on a "pay-as-you-go" basis. There are, however, special or extraordinary capital improvement projects, refinancing of existing debt, and purchase of major and multiple pieces of equipment in which it is appropriate to consider debt financing. The City's updated Debt Policy establishes the guidelines to support the decision -making process for issuing debt. Original Balance Balance Issue June 30, June 30, Current Amount 2017 Additions Retirements 2018 Portion Governmental Activity Debt: General Long Tern Obligations: 2002B Downtown Parking Improvements Certificates of Participation 4.55-6.00%, due 03/01/2022 $ 3,555 $ 975 975 $ - $ - 2010A General Obligation Bonds 2.00-5.00%, due 03/01/2040 55,305 45,930 1,170 45,816 1,225 2013A General Obligation Bonds 2.00-5.00%, due 03/01/2043 20,595 16,730 400 15,330 415 2011 Golf Course Master Lease -Purchase Agreement 2.49%, due 09/01/2018 3,222 842 416 425 426 2018A Golf Course (Green) Certificates of Participation 2.20-4.22%, due 11/01/2047 8,375 - 8,375 - 8,375 35 2018B Refinancing Downtown Parking Improvements Certificates of Participation 2.65-3.12 , due 11/01/2022 595 595 595 Add: unamortized premium Total Governmental Activity Debt 3,768 158 3,610 158 $91,747 $69,295 $8,970 $3,119 $75,146 $2,259 Business type Activity Debt: Enterprise Long Term Obligations: Utility Revenue Bonds, 1595 Series A, 5.00-5.25%, due 05/01/2020 $ 8,640 $ 1,820 1999 Refunding, 3.25-5.25%, due 06/01/2024 17,735 8,980 2009 Series A, 1.80- 4.55%, due 05/02/2035 35,015 28,755 2011 Series A, 3.00-4.00%, due 06/01/2026 17,225 11,270 Add: Unamoratized Premium 700 Energy Tax Credit Bonds 2007 Series A, 0%, due 12/15/2021 Less: Unamoratized Premium 1,500 500 (27) $ 570 $ 1,250 $ 605 735 8,245 775 1,035 27,720 1,080 1,085 10,185 1,125 70 630 - 100 400 100 l5) (22) State Water Resources Loan 2007, 0%, due 6/30/2029 2009, 2.6%, due 11/30/2030 2017, 1.8%, due 3/30/2049 9,000 8,500 29,684 5,400 6,453 3,181 7,515 450 4,950 450 6,065 10,695 388 398 Total Business -type Activity Debt $127,299 $67,032 $7,515 $4,428 $70,119 $4,533 DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 57 DEBT POLICY AND OBLIGATIONS De at Policy Guidelines The City's Debt Policy provides guidelines for refinancing existing debt; detailing the responsi- bilities of City staff engaged in issuing debt; delineating the debt instruments or vehicles (e.g. General Obligation Bonds or Certificates of Participation) the City can utilize; and describing situations in which tax-exempt and taxable debt can be used. The depth and breadth of the policy serve to guide current and future staff. Below are highlights of the Debt Policy guidelines for the use of debt and other financing. A. Debt may be judiciously used when some or all of the following conditions exist: • Estimated future revenue is sufficient to ensure the payment of annual debt service. • Other financing options have been explored and are not viable for the timely or economic acquisition or completion of a capital project. • A capital project is mandated by federal or state authorities with no other viable funding option available. • The capital project or asset lends itself to debt financing rather than pay-as-you-go funding based on the expected useful life of the project. • Debt will not be used to fund ongoing operating expenses of the City except for situations in which cash flow problems arise and the City may need to issue short-term Tax or Revenue Anticipation Notes. • Annual debt service shall not exceed 10 percent of annual operating expenses for the General Fund unless an exception is approved by Council. For all other City funds annual debt service shall not exceed 15 percent of annual operating expenses unless an exception is approved by Council. B. Minimize borrowing costs by: • Maximizing the use of existing resources for capital projects and equipment needs. • Issuing tax-exempt debt except in instances where IRS regulations require taxable bonds. • Striving to obtain the highest credit ratings possible. • Maintaining a competitive bid process on bond sales except for situations in which negotiated or private placement sales meet City objectives. In negotiated or private placement sales, City staff will work with its Municipal Advisor (aka Financial Advisor) to review proposed interest rates and proposed fees. • Ensuring that the type of debt and debt structure developed ensure advantageous marketing of each issue. C. Linking debt to appropriate revenue sources and project users: • When possible, tie project financing directly to users of a specific facility or use. Examples include renovation of the Golf Course where user fees can offset debt service or replacing gas mains where gas rates can be increased to cover debt expense. • Debt financing in the Enterprise Funds so as to avoid significant spikes in user rates by smoothing out costs over time. In addition to capital projects, the City can finance essential equipment and vehicles. These assets range from public safety vehicles to utility equipment. The underlying asset must have a 58 DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET DEBT POLICY AND OBLIGATIONS minimum useful life of three years. Short-term financings, including loans and capital lease pur- chase agreements, are executed to meet such needs. It has been the City's practice to fund these purchases with existing resources; however, debt financing flexibility for future needs remains an option. Also, the Chief Financial Officer or Director of Administrative Services, supported by the Trea- sury Division, will periodically evaluate existing debt and execute refinancing when economi- cally beneficial. A refinancing may include the issuance of bonds to refund existing bonds or the issuance of bonds in order to refund other obligations. A net present value analysis, both in dol- lar and percentage terms, will be conducted to determine whether a refinancing is optimal. As a "rule of thumb," a minimum 3 percent net present value savings will be used as a basis to begin refinancing efforts. As with new debt, all refinancing must be approved by Council. In September 2016, the state legislature adopted Senate Bill (SB) 1029 (Hertzberg), amending Government Code section 8855 to place additional reporting obligations on issuers of public debt, effective January 1, 2017. The amendments require an issuer to certify that they have adopted a debt policy concerning the use of debt and that the proposed debt issuance is con- sistent with that Policy. Though the City's Debt Policy prior to this legislation and practice sub- stantially complied with the new requirements, minor updates to the Debt Policy were approved by the City Council in April 2017 to explicitly comply with SB 1029 requirements. This statue also added additional reporting requirement to the California Debt and Investment Advisory Com- mission (CDIAC) such as the submission of an annual report for any issue of debt. Legal Debt Limit Based upon the assessed valuation of $32.0 billion for the fiscal year ending June 30, 2017, the City is limited to general obligation indebtedness of $1.13 billion. As of June 30, 2017, the amount of debt applicable to the debt limit was $63.7 million, well below the City's legal debt limit. The debt amount is related to the voter approved general obligation bonds to renovate and build out the City's libraries including the Mitchell Park Library and Community Center. De a t Oaligations Summaries of the City of Palo Alto's debt activity for Fiscal Year 2018 are provided in the follow- ing section. DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 59 DEBT POLICY AND OBLIGATIONS De at Obligation Descri ations 2002B Downtown Parking Improvement Project Certificates of Participation (COPs) On January 16, 2002, the City issued $3.6 million of COPs to finance the construction of certain improvements to the non -parking area contained in the City's Bryant/Florence Garage complex. Due to lower construction costs, $0.9 million in par bonds were paid off early in January 2005. Principal payments are due annually on March 1 and interest payments semi-annually on March 1 and September 1, and are payable from lease revenues received by the Corporation from the City's available funds. As of June 30, 2018, these bonds were refinanced with the issuance of the AA+ rated 2018 (Golf Course Renovation) Green COP bonds. The present value savings of $0.3 million included $0.2 million in reserve funds, and highly rated bonds no longer require a reserve fund, so the existing reserve funds were used to reduce the principal amount that was refinanced to $0.6 million with $0.1 million in interest. The final payment on this bond will be in November 2022. 2010A and 2013A General Obligation (GO) Bonds On June 30, 2010, the City issued the first series of $55.3 million and on June 26, 2013 the sec- ond series of $20.6 million of GO bonds to finance costs for constructing a new Mitchell Park Library and Community Center, as well as substantial improvements to the Main Library and the Downtown Library. Principal payments are due annually on August 1 and interest payments semi-annually on February 1 and August 1 from 2 percent to 5 percent, and are payable from property tax revenues. As of June 30, 2018, for the above 2010 and 2013 bonds, $45.8 million and $16.3 million principal and $28.5 million and $9.1 million interest are the remaining debt service on the bonds with final payment occurring in Fiscal Year 2041 and Fiscal Year 2042, respectively. 2011 Golf Course Master Lease -Purchase Agreement On August 2, 2011, the City entered into a master lease -purchase agreement with JP Morgan Chase Bank, N.A. to finance redemption of the 1998 Golf Course COPs. The lease is secured by a first priority security interest in twelve Fire Department emergency vehicles. Lease proceeds were $3.2 million. Principal payments are due annually on September 1 and interest payments are due semi-annually on September 1 and March 1 at a rate of 2.5 percent, payable from Gen- eral Fund revenues. As of June 30, 2018, there will be $0.4 million in principal and $5,302 in interest as the remain- ing debt service on the bonds with final payment occurring in September 2018. 60 DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET DEBT POLICY AND OBLIGATIONS 1995 Utility Revenue Bonds, Series A The City issued Utility Revenue Bonds on February 1, 1995 to finance certain extensions and improvements to the City's Storm Drainage and Surface Water System. The Bonds are special obligations of the City payable solely from and secured by a pledge of and lien upon the reve- nues derived by the City from the funds, services and facilities of all Enterprise Funds except the Refuse Fund and the Fiber Optics Fund. Principal payments are payable annually on June 1, and interest payments semi-annually on June 1 and December 1. A $2.9 million 6.3 percent term bond is due June 1, 2020. In lieu of a reserve fund, the Bonds are secured by a Surety Bond issued by AMBAC Indemnity Corporation. The pledge of future Net Revenues for the above funds ends upon repayment of the $1.3 million principal and $0.1 million interest as the remaining debt service on the bonds with final payment occurring in Fiscal Year 2020. 1999 Utility Revenue and Refunding Bonds, Series A The City issued Utility Revenue Bonds on June 1, 1999 to refund the 1990 Utility Revenue Refunding Bonds, Series A and the 1992 Utility Revenue Bonds, Series A, and to finance rehabil- itation of the Wastewater Treatment System's two sludge incinerators. The 1990 Utility Revenue Refunding Bonds, Series A and the 1992 Utility Revenue Bonds, Series A, were subsequently retired. The 1999 Bonds are special obligations of the City payable solely from and secured by a pledge of and lien upon certain net revenues derived by the City's Sewer System and its storm and surface water system, the "Storm Drain System". As of June 30, 2001, the 1999 Bonds had been allocated to and were repayable from net revenues of the following Enterprise Funds: Wastewater Collection (10.2 percent), Wastewater Treatment (64.6 percent) and Storm Drain (25.2 percent). Principal payments are payable annually on June 1, and interest payments semi- annually on June 1 and December 1. In lieu of a reserve fund, the Bonds are secured by a Surety Bond issued by AMBAC Indemnity Corporation. The pledge of future Net Revenues for the above funds ends upon repayment of the $8.3 million principal and $1.7 million interest as the remaining debt service on the bonds as of June 30, 2018, with final payment occurring in Fiscal Year 2024. 2007 Electric System Clean Renewable Energy Tax Credit Bonds On November 1, 2007 the City issued $1.5 million of Electric Utility Clean Renewable Energy Tax Credit Bonds (CREBS), 2007 Series A, to finance the City's photovoltaic solar panel project. The bonds do not bear interest. In lieu of receiving periodic interest payments, bondholders are allowed federal income tax credit in an amount equal to a credit rate for such CREBS multiplied by the outstanding principal amount of the CREBS owned by the bondholders. The Bonds are payable solely from and secured solely by a pledge of the Net Revenues of the Electric system and other funds pledged therefore under the Indenture. The pledge of future Electric Fund Net Revenues ends upon repayment of the $0.4 million as the remaining debt service on the bonds as of June 30, 2018 with final payment occurring in Fiscal Year 2022. DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 61 DEBT POLICY AND OBLIGATIONS 2009 Water Revenue Bonds, Series A On October 6, 2009, the City issued Water Revenue Bonds in the amount of $35.5 million to finance certain improvements to the City's water utility system. Principal payments are due annually on June 1, and interest payments are due semi-annually on June 1 and December 1, from 1.8 percent to 6.0 percent. The final debt service payment will be made in Fiscal Year 2035. When these bonds were issued they were designated as "Direct Payment Build America Bonds" under the provisions of the American Recovery and Reinvestment Act of 2009 ("Build America Bonds"). The City expected to receive a cash subsidy payment from the United States Treasury equal to 35 percent of the interest payable on the 2009 bonds, however, due to the United States federal government budget (sequestration) cuts, in calendar year 2013, the receipts range from mid to high 32 percent of interest payable. The lien on the 1995 Bonds on the Net Revenues is senior to the lien on Net Revenues securing the 2009 Bonds and the 2002 Bonds. The City received subsidy payments amounting to $0.5 million, which represents 33 percent of the two interest payments due on June 1, 2016 and December 1, 2016. The pledge of future Net Revenues of the above funds ends upon repayment of the $27.7 million principal and $15.9 million interest as the remaining debt service on the bonds as of June 30, 2018 with final payment occurring in Fiscal Year 2035. 2007 State Water Resources Loan In October 2007, the City approved the $9.0 million loan agreement with State Water Resources Control Board (SWRCB) to finance the City's Mountain View/Moffett Area reclaimed water pipeline project. Under the terms of the contract, the City agreed to repay $9.0 million to the State in exchange for receiving $7.5 million in proceeds to be used to fund the Project. The dif- ference between the repayment obligation and proceeds amounts to $1.5 million and represents in -substance interest on the outstanding balance. Loan proceeds are drawn down as the project progresses and debt service payments commence on June 30, 2010. Concurrently with the loan, the City entered into various other agreements including a cost sharing arrangement with the City of Mountain View. Pursuant to that agreement, the City of Mountain View agreed to finance a portion of the project with a $5 million loan repayable to the City. This loan has been recorded as "Due from other government agencies" in the financial statements. The pledge of future Net Revenues of the above funds ends upon repayment of the $4.1 million principal and $0.8 million in -substance interest as the remaining debt service on the bonds as of June 30, 2018 with final payment occurring in Fiscal Year 2029. 2009 State Water Resources Loan In October 2009, the City approved an $8.5 million loan agreement with the State Water Resources Control Board (SWRCB) to finance the City's Ultraviolet Disinfection project. As of June 30, 2011, the full loan in the amount of $8.5 million was drawn down and became outstand- ing. Interest in the amount of $96,000 was accrued and added to the outstanding balance. The pledge of future Net Revenues of the above funds ends upon repayment of the $6.1 million principal and $1.2 million interest as the remaining debt service on the bonds as of June 30, 2018 with final payment occurring in Fiscal Year 2031. 62 DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET DEBT POLICY AND OBLIGATIONS 2011 Utility Revenue Bonds, Series A On September 22, 2011 the City issued Utility Revenue Bonds to refinance the 2002 Utility Rev- enue Bonds which was issued for certain improvements to the City's water and natural gas util- ity system. The refinancing resulted in net present value savings of 16.9 percent and cash savings over 15 years of $4.0 million. Principal payments are due annually on June 1, and interest payments are due semi-annually on June 1 and December 1 from 3 percent to 4 percent. The Revenue Bonds are secured by net revenues generated by the Water Services and Gas Services Funds. The pledge of future Net Revenues of the above funds ends upon repayment of the $10.2 million principal and $1.5 million interest as the remaining debt service on the bonds as of June 30, 2018 with final payment occurring in Fiscal Year 2026. 2018 Golf Course (Green) Certificates of Participation (COPs) On June 5, 2018, the City issued $8.2 million of COPs to reimburse the Capital Infrastructure Fund for the City's complete reconfiguration of the municipal golf course (aka Baylands Golf Links). The lease is secured by the City's Fire Station 1, with proceeds of $8.4 million; the addi- tional proceeds cover the cost of issuance of the bonds. Principal payments will be due on November 1 and interest payments are due semi-annually on November 1 and May 1. Standard and Poor's (S&P) gave an AA+ rating and the bond's true interest costs is 4.3 percent, payable from the General Fund. Credit Rating Agencies Credit rating a critical component of strong municipal management. According to Moody's Investors Service, reserves are an important factor in the analysis of a municipality's fiscal health and, therefore, a jurisdiction's fiscal policies should include a plan for maintaining reserves. Rat- ing agencies view sound reserves favorably, thus improving a municipality's rating and its ability to obtain low-cost financing for important projects. The City is proud to report that both Moody's and Standard and Poor's (S&P) awarded their highest credit ratings, Triple A, to the City's General Obligation Bonds for library and community center capital improvements in 2010 and it was most recently reaffirmed in 2013. These ratings demonstrate that Palo Alto's prudent financial management and fiscal strength are viewed most favorably by credit agencies. The four Utility bonds (1995, 1999, 2009, 8( 2011) that are rated also received, by S&P, their highest credit rating of Triple A. Moody's has rated these Utility bonds with their second highest (Aa1) or third highest (Aa2) ratings. DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 63 CITY OF PALO ALTO CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 65 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 67 CAPITAL IMPROVEMENT FUND Overview Capital improvement projects that are not funded by the Enterprise/Internal Service Funds are supported by the General Fund as well as through grants and reimbursements from other agen- cies. Examples of projects accounted for within the Capital Improvement Fund include street maintenance, traffic signal and sidewalk modifications, park renovations, and improvements to libraries, community centers, and public safety facilities. For the entire Capital Improvement Fund, 89 projects are programmed over the 2019-2023 CIP, with a cumulative total cost of $331.8 million. Of this amount, $133.2 million is approved for Fiscal Year 2019, which includes $25.2 million for the continuation of projects approved by the City Council in prior fiscal years. The budget for the Capital Improvement Fund is divided into four categories: Buildings and Facilities, Parks and Open Space, Streets and Sidewalks, and Traffic and Transportation. The pri- mary funding source for the Capital Improvement Fund is the annual transfer from the General Fund. In Fiscal Year 2019, this transfer will be $23.2 million, which includes the annual base transfer of $15.0 million and the City Council approved Transient Occupancy Tax transfer of $8.2 million to support the City Council approved Infrastructure Plan. The Infrastructure Plan (IP), which consists of nine top prior- ity capital projects recom- mended by the City Council Infrastructure Committee and approved by the Council in June 2014 is accounted for within the Capital Improvement Fund. In the 2018-2022 CIP, the Infra- structure Plan was estimated at $196.0 million; however, it is important to note that the cost estimates used to develop the original plan did not include funding for public art at these project sites, as well as salaries and benefits for City staff to design and manage the projects. In addition costs for construction have increased since the initial plan was approved. New cost estimates on some of the IP projects have increased the total cost of the IP to approximately $249.9 million, with $198.4 million programmed over the 2019-2023 CIP. The Infrastructure Plan includes the following projects: • a new public safety building • two fire station replacements • the Charleston/Arastradero Corridor Improvements • the Bicycle and Pedestrian Transportation Plan • the Highway 101 Pedestrian Bicycle Bridge Capital Improvement Fund Expenditures $140,000,000 $120,000,000 $100,000,000 $80,000,000 $60,000,000 $40,000,000 ■, $20,000,000 FY 2015 FY 2017 FY 2019 FY 2021 FY 2023 Actuals Actuals Adopted Projected Projected 68 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND • a new parking garage in the downtown area • a new garage in the California Avenue area • the completion of Byxbee Park The Fire Station #3 Replacement project was the first of the nine IP projects awarded for con- struction in Fiscal Year 2018 and is anticipated to be complete in Spring 2019. The next project anticipated to be approved for construction is the New California Avenue Garage project, for which the $30 million Infrastructure Plan Contingency Reserve, set aside in the 2017-2021 CIP to fund cost increases in the IP, is recommended to be allocated to this project in Fiscal Year 2019. Further information on the Infrastructure Plan and the overall funding strategy has been dis- cussed by the Finance Committee over a series of meetings starting on February 6, 2018. Sub- sequent to the adoption of the FY 2019 Capital Budget, the City Council approved a resolution to place a measure on the November 6, 2018 General Election Balance to increase the City's TOT by 1.5 percentage points, from 14 percent to 15.5 percent. It should be noted, any additional TOT revenue from this ballot measure was not anticipated as part of the development of this docu- ment. Bui c ings anc Facilities The Buildings and Facilities category includes projects to maintain the City's existing buildings and facilities as well as projects that provide funding for new facilities. Buildings and facilities include City Hall, other City staff office locations, community centers, libraries, theaters, fire sta- tions, park restrooms, parking garages, and City -owned facilities leased to private parties. Proj- ects to improve the Cubberley Community Center are included separately within the Cubberley Property Infrastructure Fund and discussed elsewhere in this document. The 2019-2023 CIP includes projects totaling $189.8 million in this category, with $83.7 million allocated in Fis- cal Year 2019. Of this amount, $12.2 million is for the continuation of projects approved by the City Council in prior fiscal years. The Buildings and Facilities category includes the following Council Infrastructure Plan projects: Public Safety Building, Fire Station #3 Replacement, Fire Station #4 Replacement, Downtown Parking Garage, and California Avenue Area Parking Garage. These projects account for $187.3 million or 75 percent of the total Infrastructure Plan. The total funding amount of $189.8 million for Building and Facilities over the 2019-2023 CIP represents approximately 57 percent of the total Capital Improvement Fund CIP Plan. Infrastructure Inventory - Summary of Buildings & Facilities CLASSIFICATION QUANTITY SQUARE FOOTAGE Civic Center & Municipal Ser- vices Center Community Centers Libraries Fire Stations Parking Garages 2 3 5 6 8 157,593 68,752 91,916 25,847 982,966 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 69 CAPITAL IMPROVEMENT FUND Recent Accomplishments ▪ Began construction of the Fire Station #3 Replacement project with completion anticipated in early 2019. • Completion of design and environmental review of the California Avenue Parking Garage. • Completion of the Zero Waste Office remodel within Building C at the Municipal Service Center (MSC). • Completion of the City Hall third floor remodel. • Began construction of the Ventura Buildings Improvements project. • Began construction of the MSC Electrical and Mechanical upgrades. 2019-2023 Capital Improvement Program Recurring Projects There are six recurring projects in the Buildings and Facilities category: • Americans With Disabilities Act Compliance (Fiscal Year 2019: $0.6 million, 2019-2023 CIP: $1.2 million) • Building Systems Improvements (Fiscal Year 2019: $0.2 million, 2019-2023 CIP: $1.1 million) • City Facility Parking Lot Maintenance (Fiscal Year 2019: $0.3 million, 2019-2023 CIP: $2.7 million) • Facility Interior Finishes Replacement (Fiscal Year 2019: $1.0 million, 2019-2023 CIP: $2.1 million) • Roofing Replacement (Fiscal Year 2019: $0.4 million, 2019-2023 CIP: $2.3 million) • University Avenue Parking Improvements (Fiscal Year 2019: $0.4 million, 2019-2023 CIP: $0.4 million) Activities planned for Fiscal Year 2019 under these projects include parking lot resurfacing at Fire Station #1, the Arastradero Preserve, and University Avenue area Lot C (Ramona/Lytton) in coordination with the Avenidas project. Other work includes LED lighting conversion for the Rinconada and Mitchell Park tennis courts, re -roofing of the Baylands Athletic Center restroom, and interior finishes improvements at Lucie Stern Community Center. Finally, the Americans With Disabilities Act Compliance project will complete the update to the City's 20 -year old ADA Transition Plan, identifying and planning for upcoming accessibility improvement needs. Non -Recurring Projects Design work on the Public Safety Building and Downtown Parking Garage projects will be a high priority in Fiscal Year 2019, and construction of the California Avenue Parking Garage proj- ect will begin in late 2018. Other significant activities planned for Fiscal Year 2019 include com- pletion of the Ventura Buildings Improvements project and the MSC Electrical and Mechanical Upgrade project. Additional funding provided in Fiscal Year 2019 ($0.8 million) will allow the construction of the full scope for the MSC Mechanical and Electrical Upgrades project. New projects in Fiscal Year 2019 include the Animal Shelter Renovation project ($0.8 million) that will expand and remodel the medical suite in anticipation of an outside contractor taking over management of the Animal Shelter in Fiscal Year 2019. Additionally, the Water, Gas, Waste - 70 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND water Office Remodel project ($0.8 million) will reconfigure the Utilities Water, Gas, and Waste- water group's office space at the MSC to meet the current operational needs of the group while replacing aging furniture and finishes such as carpet, paint, and lighting. The Fire and Utilities Trench Training Facility project ($0.1 million) will provide a facility at the MSC for expanded training and safety programs for use by the Fire and Utilities Departments. Lastly the City Hall Space Planning project ($0.1 million) was established to begin planning for future workgroup space needs in City Hall once other facilities, such as the public safety building, are complete. Parks and Open Space Maintenance, repair, and replacement of parks and open space amenities are managed jointly by the Community Services and Public Works Departments. Generally, Community Services oversees smaller projects as well as recurring projects with Public Works Engineering Services facilitating major one-time projects. The 2019-2023 CIP includes funding totaling $25.0 million in this category, with $4.4 million allocated in Fiscal Year 2019. Of this amount, $1.2 million is for the continuation of projects approved by the City Council in prior fiscal years. The Parks and Open Space category includes the Council Infrastructure Plan project for Byxbee Park Comple- tion. This project accounts for $3.6 million or one percent of the total Infrastructure Plan.The total funding amount of $25.0 million for Parks and Open Space over the 2019-2023 CIP rep- resents approximately eight percent of the total Capital Improvement Fund CIP Plan. Infrastructure Inventory - Summary of Parks & Open Space CLASSIFICATION QUANTITY Parks 33 City Open Space/Conservation Lands 4 Parks, Preserves, and Open Space Acreage 4,385 Picnic Areas 39 33 Athletic Fields Recent Accomplishments ▪ Renovation and transformation of Municipal Golf Course to Baylands Golf Links • Renovation of landscape surrounding golf course clubhouse ▪ Installation of dog park at Peers Park 2019-2023 Capital Improvement Program Recurring Projects There are seven recurring projects in the Parks and Open Space category: • Art in Public Spaces (Fiscal Year 2019: $1.1 million, 2019-2023 CIP: $2.6 million) • Benches, Signage, Fencing, Walkways, and Perimeter Landscaping (Fiscal Year 2019: $0.3 million, 2019-2023 CIP: $0.9 million) CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 71 CAPITAL IMPROVEMENT FUND • Off Road Pathway Resurfacing and Repair (Fiscal Year 2019: $0.3 million, 2019-2023 CIP: $0.7 million) • Open Space Lakes and Ponds (Fiscal Year 2019: $0.05 million, 2019-2023 CIP: $0.2 million) • Open Space Trails and Amenities (Fiscal Year 2019: $0.2 million, 2019-2023 CIP: $1.0 million) • Parks and Open Space Emergency Repairs (Fiscal Year 2019: $0.1 million, 2019-2023 CIP: $0.7 million) • Tennis and Basketball Court Resurfacing (Fiscal Year 2019: $0.4 million, 2019-2023 CIP: $1.4 million) Non -Recurring Projects Significant projects in this category during the 2019-2023 CIP include improvements at various parks (Boulware, Cameron, Hoover, Johnson, Mitchell, Peers, Ramos, Rinconada, and Robles). Other investments in open space areas are also included in the CIP plan, such as Golf Course Driving Range Net and Artificial Turf Replacement, a Baylands Comprehensive Conservation Plan, and a Byxbee Park Completion project. The Baylands Comprehensive Conservation Plan will examine native vegetation, wildlife habitat resources, and wildlife -appropriate public access for the entire Baylands, including Byxbee Park. The preparation of this plan will provide needed information on the best areas to maintain as wildlife habitat and appropriate areas to develop trails or other recreation amenities. The project now also includes design for interpretive mes- saging and design for placement of public art. Funding in the CIP plan includes $3.4 million for a Byxbee Park Completion project, which is part of the Infrastructure Plan and mostly offset with funds from park dedication impact fees, to complete improvements to Byxbee Park since the landfill capping work is finished. Streets and Sidewalks The Streets and Sidewalks category includes projects to maintain and repair the City's streets, sidewalks, bridges, streetlights, and other related infrastructure such as curb and gutter, medi- ans, and thermoplastic lane markings. This category has seen significant funding increases in recent years in response to City Council goals and recommendations of the Infrastructure Blue Ribbon Commission (IBRC). The 2019-2023 CIP includes funding totaling $49.7 million in this category, with $13.2 million allocated in Fiscal Year 2019. Of this amount, $4.0 million is for the continuation of projects approved by the City Council in prior fiscal years. In 2011, the City Council increased funding for the Street Maintenance program and set a goal of raising the city- wide average Pavement Condition Index (PCI) score from 72 to 85 by 2021. A PCI score of 85 represents "very good" to "excellent" pavement conditions, and the citywide average PCI goal is expected to be reached in 2019, two years earlier than the initial goal. The funding level for Side- walk Repairs was also increased to allow the Sidewalks program to eliminate its accumulation of deferred maintenance or "catch-up" work and to achieve its 1986 goal of completing work in all 23 sidewalk "districts" by 2016. An assessment study for sidewalk repairs will be completed in Summer 2018 and will offer suggestions for establishing goals and priorities for the sidewalk repair project moving forward. The total funding amount of $49.7 million for Streets and Side- walks represents approximately 15 percent of the total Capital Improvement Fund CIP. 72 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Infrastructure Inventory - Summary of Streets and Sidewalks CLASSIFICATION QUANTITY Streets maintained Sidewalks maintained Streetlights maintained Bridges maintained 471 lane miles 7.5 million square feet 6,500 74 Recent Accomplishments • Increased the citywide average Pavement Condition Index score to 84 at the end of calendar year 2017. • Completed installation of the Caltrain Corridor Video Management System at Palo Alto's four at -grade crossings along the Caltrain Corridor. 2019-2023 Capital Improvement Program Recurring Projects There are six recurring projects in the Streets and Sidewalks category: • Curb and Gutter Repairs (2019: $0.4 million, 2019-2023 CIP: $1.0 million) • Sidewalk Repairs (2019: $1.6 million, 2019-2023 CIP: $8.5 million) • Sign Reflectivity Upgrade (2019: $0.2 million, 2019-2023 CIP: $0.5 million) • Street Lights Improvements (2019: $0.3 million, 2019-2023 CIP: $1.1 million) • Street Maintenance (2019: $7.6 million, 2019-2023 CIP: $34.2 million) • Thermoplastic Lane Marking and Striping (2019: $0.1 million, 2019-2023 CIP: $0.6 million) Activities for Fiscal Year 2019 under these projects consist of ongoing planned repair activities, as well as providing funding for unplanned needs that may arise. The Street Maintenance proj- ect will continue to implement its five-year plan in close coordination with Utilities and Trans- portation projects. With the 2019 goal of achieving a citywide Pavement Condition Index of 85 approaching, the annual Street Maintenance project budget will be reassessed to be funded at a level sufficient to maintain the new street conditions. The recent passage of SB1 for Road Main- tenance and Rehabilitation is estimated to provide an additional $1.2 million annually starting in Fiscal Year 2019. This funding could supplement and enhance the City's street maintenance pro- gram, possibly allowing some funds to be reallocated to other capital projects with City Council approval. Non -Recurring Projects While most Streets and Sidewalks work is completed through recurring projects, there are a few non -recurring projects with activities planned for Fiscal Year 2019. Completion of the Environ- mental Impact Report for the Newell Road/San Francisquito Creek Bridge Replacement project will result in selection of a preferred option, and the permitting process for the project will be initiated. The Street Lights Condition Assessment project will include compiling an inventory of CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 73 CAPITAL IMPROVEMENT FUND the City's entire lighting system and determining the best approach to prolong the life of the system. Traffic anc Transportation Projects in this category support the development and implementation of a sustainable trans- portation system, including walking, biking, ridesharing, public transit, and other methods of non -single occupancy vehicle (SOV) transit. Planning, design, and construction of Traffic and Transportation projects are managed jointly by the Transportation Division of the Planning and Community Environment Department and the Public Works Department. The 2019-2023 CIP includes funding totaling $65.1 million in this category, with $33.3 million allocated in Fiscal Year 2019. The Traffic and Transportation category includes the following Council Infrastructure Plan projects: Bicycle and Pedestrian Transportation Plan Implementation, Charleston/Arastradero Corridor, and Highway 101 Pedestrian/Bicycle Overpass. These projects account for $58.9 mil- lion or 24 percent of the total Infrastructure Plan. The overall funding level of $65.1 million for programmed projects represents 20% of the total Capital Improvement Fund CIP. Recent Accomplishments • Installed new traffic signal at the intersection of Embarcadero Road and Middlefield Road • Initiated traffic safety pilot project on Middlefield Road between Menlo Park city limits and Lytton Avenue • Installed 53 countdown pedestrian traffic signal heads throughout Downtown • Implemented a new residential preferential parking program in Southgate • Repaired and programmed 15 existing speed feedback signs and installed two new signs • Installed new flashing pedestrian beacons at existing crosswalk at 3305 Hillview Avenue • Began installation of Downtown Parking Wayfinding signs 2019-2023 Capital Improvement Program Recurring Projects There are four recurring projects within the Traffic and Transportation category. • Bicycle and Pedestrian Transportation Plan (2019: $4.3 million, 2019-2023 CIP: $6.8 million). • Safe Routes to Schools (2019: $0.2 million, 2019-2023 CIP: $1.9 million) • Traffic Signal and Intelligent Transportation Systems (2019: $1.3 million, 2019-2023 CIP: $4.3 million) • Transportation and Parking Improvements (2019: $0.3 million, 2019-2023 CIP: $1.8 million) Together, these projects improve transportation and safety and implement the Palo Alto Bicycle and Pedestrian Plan, which represents the majority of funding within this category. This project provides funding for the design and construction of bicycle boulevards, enhanced bikeways, shared -use paths, bicycle parking and a citywide bicycle sharing system. This project is part of the Infrastructure Plan, and partially funded through transfers from the Stanford University Medical Center Development Agreement Fund. 74 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Non -Recurring Projects Non -Recurring projects within this category include parking, intersection, and street projects. These projects are for discrete activities such as parking signage, parking wayfinding, intersec- tion improvements, railroad grade separation, or projects not included within the Bicycle and Pedestrian Transportation Plan. There is one new project in Fiscal Year 2019 in this category, the Emergency Vehicle Traffic Signal Preemption System Pilot project, which will install and test the effectiveness of the coordination between emergency response times and traffic signal opera- tions. In addition, there are several significant projects that fall within this category: • Charleston/Arastradero Corridor Improvements (2019: $0.4 million, 2019-2023 CIP: $6.7 million) • Downtown Automated Parking Guidance Systems (2019: $1.3 million, 2019-2023 CIP: $2.7 million) • Downtown Parking Management and System Implementation (2019: $1.1 million, 2019-2023 CIP: $1.3 million) • El Camino Real Pedestrian Safety and Streetscape (2019: $0.2 million, 2019-2023 CIP: $5.8 million) • Embarcadero Road at El Camino Improvements (2019: $5.7 million, 2019-2023 CIP: $5.7 million) • Highway 101 Pedestrian/Bicycle Overpass (2019: $13.8 million, 2019-2023 CIP: $14.0 million) • Quarry Road Improvements and Transit Center Access (2019: $0.1 million, 2019-2023 CIP: $2.0 million) • Railroad Grade Separation (2019: $1.1 million, 2019-2023 $10.1 million) Summary of Capital Activity CAPITAL IMPROVEMENT FUND Project Number Project Title FY 2017 Actuals FY 2018 Estimate FY 2019 Adopted FY 2020 FY 2021 FY 2022 FY 2023 5 -Year Total Source of Funds Beginning Fund Balance Infrastructure Reserve - Beginning Fund Balance Reserve: Infrastructure Plan Reserve: Library Bond Proceeds Reserve: Roth Building & Sea Scout Building TDRs 58,089,476 47,479,120 28,935,701 1,659,630 9,657,344 10,900,721 16,908,886 28,935,701 10,191,963 24,125,281 0 0 0 0 0 0 711,000 0 0 0 0 0 0 0 4,609,386 4,680,258 4,680,258 4,680,258 4,680,258 4,680,258 4,680,258 4,680,258 Total Beginning Fund Balance 73,601,825 76,284,659 33,615,959 6,339,888 14,337,602 15,580,979 21,589,144 33,615,959 General Fund Contributions Annual General Fund Capital Transfer Transfer from General Fund - 2014 TOT increase of 2% 13,051,849 14,602,321 14,958,000 15,323,000 15,697,000 16,081,000 16,473,000 78,532,000 7,743,258 7,985,000 8,190,000 10,208,000 12,242,000 12,488,000 12,746,000 55,874,000 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 75 CAPITAL IMPROVEMENT FUND Project Number PG -06003 Project Title Interest Income Benches, Signage, Walkways, Perimeter Landscaping PL -12000 Transportation and Parking Improvements FY 2017 Actuals 1,093,024 0 200,000 FY 2018 Estimate FY 2019 Adopted 1,000,000 1,000,000 94,200 0 0 0 FY 2020 FY 2021 FY 2022 1,000,000 0 0 1,000,000 1,000,000 0 0 0 0 FY 2023 5 -Year Total 1,000,000 5,000,000 O 0 O 0 Total General Fund Contributions 22,088,131 23,681,521 24,148,000 26,531,000 28,939,000 29,569,000 30,219,000 139,406,000 Project Reimbursements & Fund Transfers Transfer from California Avenue Parking District Fund PE -17004 California Avenue District Gateway Signs PL -16002 Downtown Parking Management and System Implementation O 150,000 0 0 0 0 0 0 0 0 138,000 0 0 0 0 138,000 Total Transfer Transfer from Charleston/Arastradero Fund (Fund 213) PE -13011 Charleston/Arastradero Corridor Project O 150,000 138,000 0 0 0 0 138,000 O 12,000 0 0 0 0 0 0 Total Transfer O 12,000 0 0 0 0 0 0 Transfer from Communtiy Center Impact Fee Fund AC -18001 JMZ Renovation 0 0 1,025,717 671,860 125,498 0 0 1,823,075 PE -08001 Rinconada Park Improvements 0 0 0 1,999,529 75,000 0 0 2,074,529 Total Transfer 0 0 1,025,717 2,671,389 200,498 0 0 3,897,604 Transfer from Downtown PC Zone PE -15007 New Downtown Parking Garage 0 0 5,541,000 0 0 0 0 5,541,000 Total Transfer Transfer from Fiber Optics Fund AC -86017 Art in Public Spaces O 0 5,541,000 0 0 0 0 5,541,000 O 5,700 0 0 0 0 0 0 Total Transfer Transfer from Gas Fund AC -86017 Art in Public Spaces O 5,700 0 0 0 0 0 0 O 5,700 0 0 0 0 0 0 Total Transfer O 5,700 0 0 0 0 0 0 Transfer from Gas Tax Fund PE -13011 Charleston/Arastradero Corridor Project 0 0 1,140,686 0 0 0 0 1,140,686 PL -00026 Safe Routes To School 100,000 100,000 100,000 100,000 100,000 100,000 100,000 500,000 PE -86070 Street Maintenance 1,300,000 1,300,000 1,300,000 2,470,000 2,470,000 2,470,000 2,470,000 11,180,000 Total Transfer 1,400,000 1,400,000 2,540,686 2,570,000 2,570,000 2,570,000 2,570,000 12,820,686 76 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Project Number Project Title FY 2017 Actuals FY 2018 Estimate FY 2019 Adopted FY 2020 FY 2021 FY 2022 FY 2023 5 -Year Total Transfer from Parks Dedication Fee Fund PE -18006 Byxbee Park Completion O 400,000 2,400,000 0 0 0 0 2,400,000 Total Transfer Transfer from Parks Development Impact Fee Fund PG -19001 Baylands Athletic Center 10.5 Acre Expansion Plan O 400,000 2,400,000 0 O 0 0 2,400,000 O 0 100,000 0 0 0 0 100,000 PG -18001 Dog Park Installation and Renovation 0 150,000 0 150,000 0 150,000 0 300,000 PG -19000 Park Restroom Installation 0 0 350,000 0 350.000 0 350,000 1,050,000 PG -18002 Turf Management Plan 0 100,000 0 0 0 0 0 0 Total Transfer Transfer from Refuse Fund PF-17000 PF-16006 Municipal Service Center A, B, & C Roof Replacement Municipal Service Center Lighting, Mechanical, and Electrical Improvements O 250,000 450,000 150,000 350,000 150,000 350,000 1,450,000 0 0 O 19,000 0 O 0 0 19,000 O 8,000 0 0 0 0 8,000 Total Transfer 0 0 27,000 Transfer from Residential Parking Permits Program Fund PL -16002 Downtown Parking Management and System Implementation 0 0 O 0 0 27,000 O 255,000 0 0 0 0 255.000 Total Transfer 0 0 255,000 0 0 0 0 255,000 Transfer from San Antonio/West Bayshore Fund PE -86070 Street Maintenance 0 0 900,000 0 0 0 0 900,000 Total Transfer 0 0 900,000 0 0 0 0 900,000 Transfer from Stanford University Medical Center Development Agreement Fund PL -04010 Bicycle and Pedestrian Plan -Implementation 1,200,000 5,200,000 1,200,000 1,200,000 0 0 0 2,400,000 Project PE -13011 Charleston/Arastradero Corridor Project 1,550,000 0 0 0 0 0 0 0 PE -15003 Fire Station 3 Replacement 6,000,000 0 0 0 0 0 0 0 PE -18004 Fire Station 4 Replacement 0 0 0 750,000 0 0 0 750,000 PE -15007 New Downtown Parking Garage 0 0 9,072,000 0 0 0 9,072,000 PE -15001 New Public Safety Building 2,800,000 0 0 800,000 0 0 0 800,000 PL -16000 Quarry Road Improvements 800,000 550,000 0 200,000 1,493,513 0 0 1,693,513 PL -19000 Traffic Signal Emergency Vehicle Preemption 0 0 11,200 0 0 0 0 11,200 Total Transfer 12,350,000 5,750,000 10,283,200 2,950,000 1,493,513 0 0 14,726,713 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 77 CAPITAL IMPROVEMENT FUND Project Number Project Title FY 2017 Actuals FY 2018 Estimate FY 2019 Adopted FY 2020 FY 2021 FY 2022 FY 2023 5 -Year Total Transfer from Storm Drainage Fund PE -13011 Charleston/Arastradero Corrider Project 0 330,000 0 0 0 Total Transfer Transfer from Traffic Impact Fee Fund PL -14000 PL -05030 El Camino Real & Churchill Intersection Improvements -Design Traffic Signal and Intelligent Transportation System Upgrades O 330,000 0 0 O 1,000,000 0 0 0 0 0 0 432,050 378,361 506,475 383,362 400,000 395,000 0 1,684,837 Total Transfer Transfer from University Avenue Parking District Fund 432,050 1,378,361 506,475 383,362 400,000 395,000 0 1,684,837 Downtown Automated Parking Guidance PL -15002 Systems, Access Controls, and Revenue 0 0 1,100,000 1,300,000 0 0 0 2,400,000 Collection Equipment PL -16002 Downtown Parking Management & System 0 0 607,000 140,000 20,000 20,000 0 787,000 Implementation PL -15004 Downtown Parking Wayfinding 600,000 61,325 280,015 21,081 22,521 22,524 0 346,141 PE -18002 High Street Parking Garage Waterproofing 0 50,000 300,000 0 0 0 0 300,000 Study PF-18000 Parking Lot J Elevator Modernization 0 700,000 50,000 0 0 0 0 50,000 PF-14003 University Avenue Parking Improvements 82,676 141,759 0 0 0 0 0 0 Total Transfer 682,676 953,084 2,337,015 1,461,081 42,521 42,524 0 3,883,141 Transfer from Utilities Administration Fund PE -09003 City Facility Parking Lot Maintenance 0 0 0 0 0 300,000 0 300,000 FD -19000 Fire and Utilities Trench Training Facility 0 0 55,000 0 0 0 0 55,000 PF-02022 Facility Interior Finishes Replacement 0 0 370,000 0 0 107,762 0 477,762 PF-17000 Municipal Service Center A, B, & C Roof 0 0 684,000 0 0 0 0 684,000 Replacement PF-16006 Municipal Service Center Lighting, Mechanical, 409,909 0 288,000 0 0 0 0 288,000 and Electrical Improvements PE -19001 Water, Gas, Wastewater Office Remodel 0 0 70,000 654,000 0 0 0 724,000 Total Transfer Transfer from Vehicle Maintenance Fund PF-17000 PF-16006 Municipal Service Center A, B, & C Roof Replacement Municipal Service Center Lighting, Mechanical, and Electrical Improvements 409,909 0 1,467,000 654,000 0 407,762 0 2,528,762 0 0 380,000 0 0 0 0 380,000 263,198 0 160,000 0 0 0 0 160,000 Total Transfer 263,198 0 540,000 0 0 0 0 540,000 Transfer from Water Fund AC -86017 Art in Public Spaces O 5,700 0 0 oI 0 0 0 Total Transfer O 5,700 0 0 0 0 0 0 78 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Project Number Project Title FY 2017 Actuals FY 2018 Estimate FY 2019 Adopted FY 2020 FY 2021 FY 2022 FY 2023 5 -Year Total Grants/Other Revenue AC 86017 Art in Public Spaces: Federal Grant and Private 30,000 30,000 0 0 0 0 0 0 Donations PL -04010 Bicycle and Pedestrian Plan -Implementation 203,463 0 0 0 0 0 0 0 Project: VTA Grant PE -13011 Charleston/Arastradero Corridor Project: VTA 0 250,604 1,575,300 0 0 0 0 1,575,300 Grant PE -17010 Civic Center Electrical Upgrade & EV Charger 0 220,000 0 40,000 0 0 0 40,000 Installation: BAAQMD Grant PL -18000 El Camino Real Pedestrian Safety and 0 0 0 1,647,500 3,007,500 0 0 4,655,000 Streetscape Project: VTA Grant PL -15001 Embarcadero Rd at El Camino Improvements 102,151 0 0 0 0 0 0 0 PE -18004 Fire Station 4 Replacement: Certificates of 0 0 0 1,579,000 0 0 0 1,579,000 Participation Golf Reconfiguration & Baylands Athletic Center PG -13003 Improvements: SF Creek Joint Powers and 0 11,166,053 0 0 0 0 0 0 Certificates of Participation PE -11011 Highway 101 Pedestrian/Bicycle Overpass 0 333,000 7,017,000 2,000,000 0 0 0 9,017,000 Project AC -18001 JMZ Renovation: IMLS Grant 0 270,124 0 0 0 0 0 0 PE -18000 New California Avenue Area Parking Garage: 0 0 39,487,000 0 0 0 0 39,487,000 Certificates of Participation PE -15001 New Public Safety Building: Certificates of 0 0 0 52,250,000 0 0 0 52,250,000 Participation PE -12011 Newell Road/San Francisquito Creek Bridge 95,628 0 2,500,000 0 0 0 0 2,500,000 Replacement: Caltrans & Silicon Valley Water PF-16003 Parking Lot Q Elevator Modernization: 0 25,591 0 0 0 0 0 0 Homeowners Association Reimbursement PL -17001 Railroad Grade Separation: Measure B 0 0 1,000,000 4,335,000 1,000,000 1,000,000 1,000,000 8,335,000 PL -00026 Safe Routes To School: VTA Grant 0 0 0 459,677 459,677 0 0 919,354 PE -86070 Street Maintenance: State Grant 1,417,756 1,765,516 1,430,000 421,000 421,000 421,000 421,000 3,114,000 PL -05030 Traffic Signal and Intelligent Transportation 20,181 0 400,000 300,000 300,000 300,000 300,000 1,600,000 System Upgrades: Measure B Various Infrastructure Plan Funding: Certificates of 0 0 0 35,280,000 0 0 0 35,280,000 Participation Total Grants/Other Revenue 1,869,179 14,060,888 53,409,300 98,312,177 5,188,177 Total Revenue 39,495,143 48,382,954 105,968,393 135,683,009 39,183,709 1,721,000 1,721,000 160,351,654 34,855,286 34,860,000 350,550,397 Total Sources 113,096,968 124,667,613 139,584,352 142,022,897 53,521,311 50,436,265 56,449,144 384,166,356 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 79 CAPITAL IMPROVEMENT FUND Project Number Use of Funds Project Title FY 2017 Actuals FY 2018 Estimate FY 2019 Adopted FY 2020 5 -Year Total Buildings & Facilities PF-93009 Americans With Disabilities Act Compliance 177,666 107,895 607,774 110,220 136,546 166,996 174,157 1,195,693 PE -19002 Animal Shelter Renovation 0 0 831,279 0 0 0 1 0 831,279 AC -14000 Art Center Auditorium Audio, Visual, And 9,647 0 0 0 0 0 0 0 Furnishings PE -14018 Baylands Boardwalk Improvements 187,054 346,353 1,039,099 0 0 0 0 1,039,099 PE -17006 Baylands Flood Protection Levee Improvements 0 0 1,039,099 0 0 0 0 1,039,099 AC 14001 Baylands Nature Interpretive Center Exhibit 22,500 33,500 0 0 0 0 0 0 Improvements PE -15029 Baylands Nature Interpretive Center Facility 871,463 3,019 0 0 0 0 0 0 Improvements PF-01003 Building Systems Improvements 155,602 401,786 215,805 132,264 223,485 238,566 248,795 1,058,915 PF-14004 California Avenue Parking District Parking 200,288 225,465 0 0 0 0 0 0 Improvements PE -09003 City Facility Parking Lot Maintenance 55,952 706,217 286,148 606,209 195,065 834,980 787,851 2,710,253 PE -12017 City Hall First Floor Renovations 152,028 232,985 0 0 0 0 0 0 PE -17002 City Hall Floor 3 Remodel 282,798 228,944 0 0 0 0 0 0 PE -17008 City Hall Floor 4 Remodel 19,818 30,000 445,000 0 0 0 0 445,000 PE -17009 City Hall Floor 5 Remodel 24,284 525,000 0 0 0 0 0 0 PE -19000 City Hall Space Planning 0 0 77,932 0 0 0 0 77,932 PE -17010 Civic Center Electrical Upgrade & EV Charger 33,856 399,802 230,125 0 0 0 0 230,125 Installation PE -18016 Civic Center Fire Life Safety and Electrical 0 142,884 597,482 0 0 0 0 597,482 Upgrades PE -15020 Civic Center Waterproofing Study and Repairs 29,440 22,048 455,000 0 0 0 0 455,000 PE -09005 Downtown Library Improvements 0 36,803 0 0 0 0 0 0 PF-15005 Emergency Facilities Improvement 64,630 15,500 0 0 0 0 0 0 PF-02022 Facility Interior Finishes Replacement 177,633 132,928 1,036,509 82,665 500,302 278,136 199,036 2,096,648 FD -14002 Fire Ringdown System Replacement 0 400,000 0 0 0 0 0 0 FD -19000 Fire and Utilities Trench Training Facility 0 0 110,000 0 0 0 0 110,000 PF-14002 Fire Station 1 Improvements 8,606 101,600 0 0 0 0 0 0 PE -15003 Fire Station 3 Replacement 518,475 8,446,920 430,000 235,000 0 0 0 665,000 PE -18004 Fire Station 4 Replacement 0 0 0 850,000 7,350,000 0 0 8,200,000 FD -13000 Foothills Fire Cameras 0 0 0 0 0 0 0 0 LB -11000 Furniture & Technology For Library Projects 146,130 0 0 0 0 0 0 0 PE -18002 High Street Parking Garage Waterproofing 0 50,000 311,730 0 0 0 0 311,730 Study PD -14000 Internal Alarm System Replacement 0 43,500 34,500 0 0 0 0 34,500 AC -18001 JMZ Renovation 0 1,658,124 1,077,331 716,236 137,261 0 0 1,930,828 PE -14015 Lucie Stern Buildings Mechanical and Electrical 2,734,483 3,291,756 0 0 0 0 0 0 Upgrades PE -09006 Mitchell Park Library and Community Center 64,330 100,000 0 0 0 0 0 0 PF-16006 Municipal Service Center Lighting, Mechanical, 143,874 1,321,240 831,279 0 0 0 0 831,279 and Electrical Improvements I 80 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Project Number PF-17000 PE -18000 PE -15007 PE -15001 PF-18000 PF-16003 AC -18000 AC -17000 PE -11000 PF-00006 PF-07011 PE -13012 PF-14003 PE -15011 PE -19001 Project Title Municipal Service Center A, B, & C Roof Replacement New California Avenue Area Parking Garage New Downtown Parking Garage New Public Safety Building Parking Lot J Elevator Modernization Parking Lot Q Elevator Modernization Performing Arts Venue Seat Replacement Performing Arts Venues Soft Goods Replacement Rinconada Library New Construction and Improvements Roofing Replacement Roth Building Maintenance Structural Assessment of City Bridges University Avenue Parking Improvements Ventura Buildings Improvements Water, Gas, Wastewater Office Remodel Total Building & Facilities Department Technology Upgrades and Improvements FD -18000 Self -Contained Breathing Apparatus (SCBA) Replacement Total Department Technology Upgrades and Improvements FY 2017 Actuals 0 FY 2018 Estimate FY 2019 Adopted 0 1,974,289 FY 2020 FY 2021 FY 2022 0 337,124 1,601,168 44,903,537 800,000 260,000 296,518 2,150,000 26,075,000 500,000 100,000 938,804 3,389,854 100,000 83,700,000 3,850,000 O 700,000 79,324 0 0 152,730 16,970 0 0 0 O 0 78,774 0 0 O 41,912 0 0 0 130,635 25,000 0 0 0 0 0 0 0 0 0 0 0 0 FY 2023 5 -Year Total O 1,974,289 O 45,963,537 O 26,675,000 O 87,650,000 O 79,324 O 0 O 78,774 O 0 O 0 300,757 1,075,487 373,739 396,791 578,867 149,487 815,178 2,314,062 2,780 2,000 41,640 0 0 0 0 41,640 13,153 43,179 0 0 0 0 0 0 93,035 158,109 357,263 0 0 0 0 357,263 147,628 647,986 0 0 0 0 0 0 O 0 72,737 720,837 0 0 0 793,574 8,493,721 28,855,934 83,712,395 88,850,222 13,331,526 1,668,165 2,225,017 189,787,325 O 800,000 0 0 0 0 0 0 O 800,000 0 0 0 0 0 0 Parks & Open Space AC -86017 Art In Public Spaces 206,160 506,597 1,108,768 1,111,148 218,461 82,949 73,922 2,595,248 PG 19001 Baylands Athletic Center 10.5 Acre Expansion 0 0 105,032 0 0 0 0 105,032 Plan PG -17000 Baylands Comprehensive Conservation Plan 0 330,000 94,529 0 0 0 0 94,529 PE -15028 PG -06003 PE -16000 PE -17005 PE -13008 PG -15000 PE -18006 PE -13020 PG -14002 PE -13005 PG -18001 PE -13016 Baylands Levee Improvements Feasibility Benches, Signage, Walkways, Perimeter Landscaping Bol Park Improvements Boulware Park Improvements Bowden Park Improvements Buckeye Creek Hydrology Study Byxbee Park Completion Byxbee Park Trails Cameron Park Improvements City Hall/King Plaza Landscape Dog Park Installation and Renovation El Camino Park Restoration O 157,500 0 0 0 0 0 0 159,893 294,200 260,588 159,907 164,060 171,390 169,947 925,892 O 0 0 231,461 0 0 0 231,461 O 15,000 31,173 440,879 0 0 0 472,052 301,288 25,980 0 0 0 0 0 0 106,614 68,122 0 0 0 0 0 0 O 226,038 653,962 2,450,000 270,000 0 0 3,373,962 249,692 12,797 0 0 0 0 0 0 O 0 0 0 0 141,682 0 141,682 10,204 0 0 0 0 0 0 0 O 150,000 0 159,907 0 171,390 0 331,297 12,503 0 0 0 0 0 0 0 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 81 CAPITAL IMPROVEMENT FUND Project Number OS -18000 PE -20000 PE -21000 PG -17001 PG -18000 PG -13003 PG -21000 Heritage Park Site Amenities Replacement Project Title Foothills Park Boronda Lake Dock Replacement Foothills Park Dam Seepage Investigation & Repairs Foothills Park Improvement Project Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Comprehensive Conservation Plan Golf Course Net and Artificial Turf Replacement Golf Course Reconfiguration & Baylands Athletic Center Improvements PE -18012 PE -21002 PE -12013 PE -17000 PE -18010 OS -09001 OS -00002 OS -00001 PE -15022 PG -09002 PG -19000 PE -13003 PE -21001 OS -18001 PG -14001 PG -14000 PE -08001 PE -12003 PE -18015 PG -12004 PG -14003 PG -13001 PG -06001 PG -18002 PG -22000 Hoover Park Improvements Johnson Park Renovation Magical Bridge Playground Mitchell Park Adobe Creek Bridge Replacement Mitchell Park Improvements Off -Road Pathway Resurfacing And Repair Open Space Lakes And Pond Maintenance Open Space Trails and Amenities Palo Alto Community Gardens Irrigation System Parks and Open Space Emergency Repairs Park Restroom Installation Parks, Trails, Open Space, & Recreation Master Plan Pearson Arastradero Improvement Project Pearson Arastradero Preserve Parking Lot Improvement Peers Park Improvements Ramos Park Improvements Rinconada Park Improvements Rinconada Park Master Plan and Design Robles Park Improvements Sarah Wallis Park Improvements Seale Park Improvements Stanford/Palo Alto Playing Fields Soccer Turf Replacement Tennis and Basketball Court Resurfacing Turf Management Plan Werry Park Playground Improvements Total Parks & Open Space FY 2017 Actuals FY 2018 Estimate FY 2019 Adopted FY 2020 O 0 0 0 0 0 0 33,066 0 0 0 0 455,152 FY 2021 147,654 0 0 315,096 0 0 FY 2022 FY 2023 0 0 0 O 0 0 820,858 0 0 9,334,095 3,958,798 0 0 0 0 0 0 5 -Year Total O 147,654 O 33,066 0 455,152 315,096 O 820,858 0 O 0 0 0 9,844 103,976 0 113,820 0 0 0 0 84,528 675,936 0 760,464 O 0 0 0 110,537 1,351,872 0 1,462,409 38,670 0 0 0 0 0 0 0 14,524 250,001 0 0 0 0 0 0 0 0 0 0 0 318,087 1,877,905 2,195,992 12,716 183,334 291,753 106,605 109,373 114,260 113,298 735,289 37,618 72,000 48,095 47,972 49,218 51,417 50,984 247,686 253,379 311,000 185,885 186,559 191,403 199,954 198,272 962,073 96 0 0 0 0 0 0 0 176,466 119,000 108,853 106,605 136,717 171,390 226,596 750,161 0 0 367,612 0 382,806 0 396,544 1,146,962 314,865 54,683 0 0 0 0 0 0 O 0 0 27,555 325,109 0 0 352,664 O 0 0 0 169,528 0 0 169,528 O 0 0 0 0 0 232,261 232,261 O 0 0 244,125 0 0 0 244,125 18 1,629,000 330,434 2,203,876 97,533 0 0 2,631,843 99,083 117,392 0 0 0 0 0 0 O 0 0 0 104,035 946,310 0 1,050,345 49,710 0 0 0 0 0 0 0 O 0 0 0 360,932 0 0 360,932 867,256 0 0 0 0 0 0 0 177,218 363,734 415,704 229,201 235,152 245,658 243,591 1,369,306 0 0 105,032 0 0 0 0 105,032 O 0 0 0 0 114,260 0 114,260 12,422,068 8,845,176 4,422,516 8,559,724 3,622,042 4,860,531 3,583,320 25,048,133 82 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Project Number Project Title FY 2017 Actuals FY 2018 FY 2019 Estimate Adopted FY 2020 FY 2021 FY 2022 FY 2023 5 -Year Total Streets and Sidewalks PE -17004 California Ave District Gateway Signs PE -18001 P0-12001 PL -11001 PE -13017 PE -12011 P0-89003 P0-11000 PE -13014 P0-05054 PE -86070 PO -11001 PE -16002 CalTrain Corridor Video Management System Installation Curb and Gutter Repairs Dinah Summerhill Pedestrian/Bicycle Path El Camino Median Landscape Improvements Newell Road/San Francisquito Creek Bridge Replacement Sidewalk Repairs Sign Reflectivity Upgrade Street Lights Condition Assessment Street Lights Improvements Street Maintenance Thermoplastic Lane Marking and Striping Traffic Circle Improvements Total Streets and Sidewalks Traffic and Transportation PL -04010 PL -11002 PE -13011 PL -14000 Bicycle and Pedestrian Plan -Implementation Project California Avenue- Transit Hub Corridor Project Charleston/Arastradero Corridor Project Churchill Avenue Enhanced Bikeway O 150,000 0 0 0 0 0 0 O 1,521,689 29,418 0 0 0 0 29,418 42,212 592,364 454,864 110,220 130,043 159,044 165,863 1,020,034 114,199 0 0 0 0 0 0 0 7,544 0 0 77,154 918,107 0 0 995,261 114,701 730,502 2,623,726 0 0 0 0 2,623,726 1,889,538 1,974,377 1,628,027 1,333,659 1,573,525 1,924,429 2,006,946 8,466,587 36,581 87,520 174,397 55,110 65,022 79,522 82,932 456,983 O 0 228,683 0 0 0 0 228,683 220,808 28,958 259,775 165,330 195,065 238,566 248,795 1,107,531 7,475,426 11,610,769 7,625,552 6,983,524 5,638,683 6,853,195 7,140,417 34,241,371 74,965 63,250 154,287 82,665 97,533 119,283 124,398 578,166 13,101 0 0 0 0 0 0 0 9,989,075 16,759,429 13,178,729 8,807,662 8,617,978 9,374,039 9,769,351 49,747,760 1,754,058 11,159,979 4,261,921 2,233,234 300,000 0 0 6,795,155 35,091 35,000 0 0 0 0 0 0 795,828 11,162,937 400,000 5,945,200 400,000 0 0 6,745,200 18,277 379,961 750,000 0 0 0 0 750,000 Downtown Automated Parking Guidance PL -15002 Systems, Access Controls, and Revenue 50,920 44,571 1,291,734 1,413,105 0 0 0 2,704,839 Collection Equipment PL -16001 Downtown Mobility and Safety Improvements 72,728 2,356,058 0 0 0 0 0 0 PL -16002 Downtown Parking Management & System 0 22,970 1,116,122 152,181 22,102 30,508 0 1,320,913 Implementation PL -15004 Downtown Parking Wayfinding 8,115 738,886 306,934 16,305 16,576 22,881 0 362,696 PL -18000 El Camino Real Pedestrian Safety and 0 83,811 179,975 1,790,838 3,858,096 0 0 5,828,909 Streetscape Project PL -15001 Embarcadero Road at El Camino Real 251,105 508,512 5,709,966 0 0 0 0 5,709,966 Improvements PL -19000 Emergency Vehicle Traffic Signal Preemption 0 0 597,125 0 0 0 0 597,125 System Pilot PE -11011 Highway 101 Pedestrian/Bicycle Overpass 922,596 1,838,391 13,750,000 220,000 0 0 0 13,970,000 Project PL -14001 PL -16000 PL -17001 PL -15003 PL -00026 Midtown Connector Quarry Road Improvements Railroad Grade Separation Residential Preferential Parking Safe Routes To School PL -05030 Traffic Signal and Intelligent Transportation System 28,766 53,120 0 0 0 0 0 0 416,002 1,007,031 110,000 217,401 1,650,445 0 0 1,977,846 315,878 1,485,915 1,116,122 4,712,161 1,105,076 1,525,395 1,678,311 10,137,065 174,438 386,312 165,612 0 0 0 0 165,612 115,208 458,298 249,354 608,371 657,163 205,928 226,572 1,947,388 594,207 634,404 1,288,219 679,377 773,553 1,060,150 503,493 4,304,792 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 83 CAPITAL IMPROVEMENT FUND Project Number PL -12000 Project Title Transportation and Parking Improvements Total Traffic and Transportation FY 2017 Actuals 340,903 FY 2018 Estimate 955,748 FY 2019 Adopted 251,127 FY 2020 244,576 FY 2021 331,523 FY 2022 457,619 FY 2023 503,493 5 -Year Total 1,788,338 5,894,120 33,311,904 31,544,211 18,232,749 9,114,534 3,302,481 2,911,869 65,105,844 Unallocated Salaries and Benefits AS -10000 Salaries and Benefits - Capital Improvement Fund CIP Projects Total Unallocated Salaries and Benefits Total Project Expenses Transfers to Other Funds General Fund General Benefits Funds Refuse Fund Total Transfers to Other Funds Centrally Determined Charges Management Development Printing Services Vehicle Maintenance Total Centrally Determined Charges Debt Service Reserves O 2,239,196 379,529 407,354 426,667 449,392 468,128 2,131,070 O 2,239,196 379,529 407,354 426,667 449,392 468,128 2,131,070 36,798,984 90,811,639 133,237,380 124,857,711 35,112,747 19,654,608 18,957,685 331,820,132 O 7,500 0 O 108,006 0 13,325 0 0 0 0 0 O 0 0 0 O 0 0 0 O 0 0 0 13,325 115,506 O 0 0 0 0 0 O 9,910 0 0 0 0 0 0 O 11,261 7,084 7,084 7,084 7,084 7,084 35,420 O 103,338 0 0 0 0 0 0 O 124,509 7,084 7,084 7,084 7,084 7,084 35,420 Certificates of Participation O 0 Total Debt Service Total Expenses Reserve: Infrastructure Plan Reserve: Roth Building & Sea Scout Building TDRs Total Debt Service Total Ending Fund Balance (Infrastructure Reserve) O 2,820,500 2,820,500 9,185,429 9,185,429 24,011,858 O 0 0 2,820,500 2,820,500 9,185,429 9,185,429 24,011,858 36,812,309 91,051,654 133,244,464 127,685,295 37,940,331 28,847,121 28,150,198 355,867,410 24,125,281 0 0 0 0 0 0 0 4,680,258 4,680,258 4,680,258 4,680,258 4,680,258 4,680,258 4,680,258 4,680,258 28,805,539 4,680,258 4,680,258 4,680,258 4,680,258 4,680,258 4,680,258 4,680,258 47,479,120 28,935,701 1,659,630 9,657,344 10,900,721 16,908,886 23,618,688 23,618,688 Total Uses 113,096,968 124,667,613 139,584,352 142,022,897 53,521,311 50,436,265 56,449,144 384,166,356 84 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET City of Palo Alto 2019-2023 Adopted Capital Improvement Program, General Fund 1 AC -18000 2 AC -18001 3 FD -19000 4 PD -14000 5 PE -14018 6 PE -15001 7 PE -15003 8 PE -15007 9 PE -17006 10 PE -17010 11 PE -18000 12 PE -18002 13 PE -18004 14 PE -18016 15 PE -19000 16 PE -19001 17 PE -19002 18 PF-07011 19 PF-16006 20 PF-17000 21 PF-18000 22 PE -15020 23 PE -17008 1 OS -00002 2 OS -18000 3 OS -18001 4 PE -08001 5 PE -16000 6 PE -17005 7 PE -18006 8 PE -18010 9 PE -18012 10 PE -18015 11 PE -20000 12 PE -21000 13 PE -21001 14 PE -21002 15 PG -14000 16 PG -14001 17 PG -14002 18 PG -14003 19 PG -17000 20 PG -17001 21 PG -18000 22 PG -19001 23 PG -21000 24 PG -22000 1 BUILDINGS AND FACILITIES Performing Arts Venues Seat Replacement JMZ Renovation Fire and Utilities Trench Training Facility Internal Alarm System Replacement Baylands Boardwalk Improvements New Public Safety Building Fire Station 3 Replacement New Downtown Parking Garage Baylands Flood Protection Levee Improvements Civic Center Electrical Upgrade & EV Charger Installation New California Avenue Area Parking Garage High and Bryant Street Garages Waterproofing and Repairs Fire Station 4 Replacement Civic Center Fire Life Safety Upgrades City Hall Space Planning Water, Gas, Wastewater Office Remodel Animal Shelter Renovation Roth Building Maintenance Municipal Service Center Lighting, Mechanical, and Electrical Improvements Municipal Service Center A, B, & C Roof Replacement Parking Lot J Elevator Modernization Civic Center Waterproofing Study and Repairs City Hall Floor 4 Remodel PARKS AND OPEN SPACE Open Space Lakes And Pond Maintenance Foothills Park Boronda Lake Dock Replacement Pearson Arastradero Preserve Parking Lot Improvement Rinconada Park Improvements Bol Park Improvements Boulware Park Improvements Byxbee Park Completion Mitchell Park Improvements Hoover Park Improvements Robles Park Improvements Foothills Park Dam Seepage Study Foothills Park Improvement Project Pearson Arastradero Improvement Project Johnson Park Renovation Ramos Park Improvements Peers Park Improvements Cameron Park Improvements Seale Park Improvements Baylands Comprehensive Conservation Plan Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Conservation Plan Golf Course Net and Artificial Turf Replacement Baylands Athletic Center 10.5 Acre Expansion Plan Heritage Park Site Amenities Replacement Werry Park Playground Improvements STREETS AND SIDEWALKS PE -12011 Newell Road/San Francisquito Creek Bridge Replacement 1 PE -11011 2 PE -13011 3 PL -15001 4 PL -15002 5 PL -15004 6 PL -16000 7 PL -16002 8 PL -I8000 9 PL -14000 TRAFFIC AND TRANSPORTATION Highway 101 Pedestrian/Bicycle Overpass Project Charleston/Arastradero Corridor Project Embarcadero Rd at El Camino Improvements Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collection Equip. Downtown Parking Wayfinding 1 I Quarry Road Improvements and Transit Center Access - Jj Downtown Parking Management and System Implementationl, + - I� El Camino Real Pedestrian Safety and Streetscape Project ++J Churchill Avenue Enhanced Bikeway - 4 19 20 3 1617 t'w/ , ,r ,1 s1 — High 7 1 �� I '� . J ! - I % =^� I II ti' t .� ✓'r .%•.^, \ '\ .r.^ \-J + -- � +� • "�L_, I 1 ,` f y i ;�.� y �_ (..,,.\,; ` i, - - ,` � ��J I1 Li J�_- i`, c`J — =11- i4f • ~\• °\\ � ; r' - n t. it � �l �f � ' ` .' D :' \� 1' .r}: ., V ,;.•%::-'''',',5.,-.., rii�'�/ '"'%" '''tyr% � i ./Pir t A'♦ ri t\, \\Y, /tgL.,'i,rYe/r•; t\ � � �I , . nOO j'1 %• fdw== I loa=f-..' 1'2)1 ;'1'1O LI r I o (.5) on a /i Note: Project Locations are Approximate �o - �aa 1)1= = = , II nl IEEE In I= •E= r7 7L_ ' . 11=I CI ❑n� n-0 nn IuU Q dr1�1i II I:9) 61- ir-' t , +' I�I rI III 1 Ifl� ii i J ;'{ ?'I cTluLliVtirt a, 74701inaln [11 nnL� lInE I I IL�'I " - J' �! jjJrJ x `'181 I i +U`Tl� n I�� i � _7-11-= UrE7,1, 1 ±�. L l l l J L 7—i r-1 rieci I�I //I/1,1, + ti � II -1[ � f t 1/•� .=-71' 1 r :iEF1Ja' 17 ; C� (col I CAL 12 �O_�a �� OC9C=i IC]1 t L oI� /lr(1 _ .� 11�11� i aClua•u0000l �' n n nnnaC ��r (—� i �i� ��❑�� 5 PE -86070 6 PO -05054 7 PO -11000 PO -11001 9 PO -12001 10 PO -89003 Ji fy4 I n l-1 F/}4 �4� _ 5 —I� r �r _! Tr r r.nr� r? - ~- p S I 'I I I-' I II I J 1 P y' �4 1 }0 1 --J � '�� ��� t ❑ }r ,tip grri !I I� L �I 4J L r'- . LL1 1 Il + � , � � -y yam., + i t � I U i.1l r l �I ft tr�,.{� J L err _ 1 � 1� � I J � �I -5 1 11 In ilf` � �I � �11F y �`' +2:ia'ti - 4 f -8,p=„7, I IL- III u4 Ir L� • �I \'L=__ LI iL Il r��Jy I� � .1...;$1` 0 II I "II r JIi_ ; , v ' I II II I1-== _ L-,1 11 L. ��--i� -mot yr'r� SUI.jL�'L-_ 11 I II I. �;.: '�1'- Iv • I �L�tiT yl l II IIII r L r- I1 r I I 114 PROJECTS IN VARIOUS LOCATIONS NOT SHOWN ON MAP 24 25 26 27 28 29 PE -09003 PF-00006 PF-01003 PF-02022 PF-14003 PF-93009 City Facility Parking Lot Maintenance Roofmg Replacement Building Systems Improvements Facility Interior Finishes Replacement University Avenue Parking Improvements Americans With Disabilities Act Compliance 25 AC -86017 Art In Public Spaces 26 OS -00001 Open Space Trails and Amenities 27 OS -09001 Off -Road Pathway Resurfacing And Repair 28 PG -06001 Tennis and Basketball Court Resurfacing 29 PG -06003 Benches, Signage, Walkways, Perimeter Landscaping 30 PG -09002 Park and Open Space Emergency Repairs 31 PG -18001 Dog Park Installation and Renovation 32 PG -18002 Turf Management Plan 33 PG -19000 Park Restroom Installation 2 PE -13014 3 PE -13017 4 PE -18001 8 Streetlights Condition Assessment El Camino Median Landscape Improvements CalTrain Corridor Video Management System Installation Street Maintenance Street Lights Improvements Sign Reflectivity Upgrade Thermoplastic Lane Marking and Striping Curb and Gutter Repairs Sidewalk Repairs 10 PL -00026 Safe Routes To School 11 PL -04010 Bicycle and Pedestrian Transportation Plan Implementation 12 PL -05030 Traffic Signal and Intelligent Transportation Systems 13 PL -12000 Transportation and Parking Improvements 14 PL -15003 Residential Preferential Parking 15 PL -17001 Railroad Grade Separation and Safety Improvements 16 PL -19000 Emergency Vehicle Traffic Signal Preemption System Pilot CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 85 CAPITAL IMPROVEMENT FUND 86 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Buildings and Facilities CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 87 CAPITAL IMPROVEMENT FUND Palo Alto Airport Terminal, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-93009 Americans With Disabilities Act Compliance Description This project provides funding for accessibility upgrades to City facilities and equipment. It includes continued funding for improvements such as path of travel, restroom upgrades, drink- ing fountains, and counters. This funding will also be utilized for other CIP project design or construction phases where accessibility improvements are identified. Justification In order to comply with the Americans with Disabilities Act of 1990 and related regulations, the City prepared a Transition Plan and Self -Evaluation Final Study that identified physical obstacles and described improvements to make facilities, programs, and services accessible. Implementa- tion of this program is ongoing. Supplemental Information Upon completion of the ADA Transition Plan update in early 2019, this project will fund accessi- bility upgrades to facilities per the established plan schedule. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total N/A 592,800 107.895 607,774 110,220 136,546 166,996 174,157 1,195.693 N/A 592,800 107,895 607,774 110,220 136,546 166,996 174,157 1,195,693 0 N/A 0 N/A 88 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenditure Schedule Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total N/A 568,831 N/A N/A 592,800 107,895 607,774 110,220 136,546 166,996 174,157 1,195,693 0 0 0 0 107,895 607,774 110,220 136,546 166,996 174,157 1,195,693 23,969 0 0 0 0 0 0 N/A N/A N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Efficient and Effective Service Delivery Goal: C-1 Policy: C-1.8 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 89 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3281 East Bayshore Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2018 Initial Project Completion: Winter 2018 Revised Project Start: Revised Project Completion: Project Number: PE -19002 Animal Shelter Renovation Description This project provides funding for interim facility improvements to the Animal Shelter that are anticipated to accompany operation of the shelter by a contractor. The improvements include expanding and remodeling the medical suite and providing a new 900 square foot modular building for office space and educational programs for the public. Justification The Animal Shelter, built in 1972, is outdated and does not meet modern standards for medical care. Fundraising for construction of a new, modern animal shelter will be needed but interim improvements to the current shelter are needed for Pets In Need to successfully operate the facility. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget Y 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP FY 2023 Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 O 831,279 0 831,279 Expenc 0 0 0 0 iture Schedule 0 0 O 831,279 0 831,279 0 831,279 O 831,279 Prior FY 2018 Project Phase Years Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Tot Beyond 5 Year CIP Total Construction Total 0 0 0 0 O 831,279 O 831,279 0 0 0 0 0 O 831,279 O 831,279 0 831,279 O 831,279 90 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 91 CAPITAL IMPROVEMENT FUND Baylands Boardwalk, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Baylands Nature Interpretive Center (2775 Embarcadero Road) Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Spring 2015 Initial Project Completion: Fall 2015 Revised Project Start: Summer 2016 Revised Project Completion: Winter 2020 Project Number: PE -14018 Baylands Boardwalk Improvements Description This project provides funding for design and construction to replace the existing boardwalk at the Lucy Evans Baylands Nature Interpretive Center (Interpretive Center). Justification The Interpretive Center serves 80,000 visitors annually, approximately 2,900 of whom are ele- mentary school students. The Interpretive Center Boardwalk provides a unique opportunity for visitors to view a pristine salt marsh habitat that is home to the endangered Ridgeway's Rail and Salt Marsh Harvest Mouse. In 2014, the boardwalk was closed due to safety concerns. A seg- ment of the boardwalk was re -opened in 2015 after minor repair and structural improvements addressed safety issues. The replacement structure will be ADA accessible. Supplemental Information Before construction can begin, an environmental assessment and various regulatory permits are needed. The lead time for permit approval is significant. The permitting agencies include the San Francisco Bay Regional Water Quality Control Board, United States Fish and Wildlife Ser- vices, Army Corps of Engineers, and San Francisco Bay Conservation and Development Com- mission. The project design and construction bid documents are expected to be complete by Summer 2018. All applicable regulatory agencies permit applications have been submitted. The cost estimate for this project will likely need to be adjusted to account for escalation, proj- ect delays, and the need for increased coordination with other agencies. 92 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2018-2022 CIP: Completion date extended to accommodate two construction phases and a lengthy permitting process. To avoid nesting birds in the baylands, the construction window is limited to five months from September 1 through January 31. The project schedule extension assumes approximately 18 months for environmental and permitting review and approval. 2017-2021 CIP: Project schedule revised to include design and construction phases. Design and construction budget added through Fiscal Year 2016 Council action included in project budget. Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2018 Budget FY 2018 Est. 0 0 0 353,413 346,353 346,353 1,039,099 353,413 346,353 346,353 1,039,099 Ex 0 0 aenciture Schec ule 0 5 Year CIP Total O 1,039,099 O 1,039,099 Beyond 5 Year CIP Total O 1,738,865 O 1,738,865 Project Phase Construction Design Total Prior FY 2018 Years Budget 0 0 353,409 346,353 353,409 346,353 FY 2018 Est. 346,353 0 346,353 0 0 0 0 0 0 0 1,039,099 0 1,039,099 0 0 FY 2023 5 Year CIP Total O 1,039,099 O 0 O 1,039,099 Beyond 5 Year CIP Total O 1,385,452 0 353,409 O 1,738,861 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Parks and Recreation Commission Environmental Impact Analysis: This project requires a CEQA Environmental Impact Report CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 93 CAPITAL IMPROVEMENT FUND Baylands Levee, 2016 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Baylands Nature Preserve (2500 Embarcadero Road) Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Fall 2017 Revised Project Start: Fall 2017 Revised Project Completion: Fall 2019 Project Number: PE -17006 Baylands Flood Protection Levee Improvements Description This project provides funding for the design and environmental review of improvements to the existing network of flood protection levees in the Palo Alto Baylands between the San Francis- quito Creek and Mountain View. The project will be designed to provide one percent (100 -year) protection from tidal flooding, including the impacts of 50 years of future sea level rise. Justification Approximately 2,700 properties in Palo Alto are subject to tidal flooding and are thereby required to purchase flood insurance and face restrictions on construction of new or remodeled buildings. Future construction of this project would provide flood protection, as well as relief to residents and businesses from flood insurance costs and building restrictions. Supplemental Information This project will be implemented as an element of the San Francisquito Creek Joint Powers Authority (JPA) SAFER Bay Project, which is designing improvements to the Bayfront levees between Mountain View and Redwood City. The project will also be coordinated with the Santa Clara Valley Water District and the City of Mountain View, who are pursuing independent stud- ies of potential levee improvements. Construction funding will likely be sought through a regional ballot measure for a special tax or assessment in the affected communities. 94 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2018-2022 CIP: The project start and completion dates have been extended due to staff work- load constraints. 2017-2021 CIP: Project established. Funding Source Capital Improvement Fund Total Prior Years Func FY 2018 Budget 0 1,000,000 O 1,000,000 ing Sources Schec FY 2018 Est. FY 2019 0 1,039,099 O 1,039,099 FY 2020 0 0 FY 2021 0 0 ule FY 2022 Expenciture Schedule 0 0 FY 2023 5Year CIP Beyond 5 Total Year CIP Total O 1,039,099 O 1,039,099 O 1,039,099 O 1,039,099 Project Phase Construction Design Total Prior Years FY 2018 Budget O 0 O 1,000,000 O 1,000,000 FY 2018 Est. O 1,000,000 0 39,099 O 1,039,099 FY 2020 FY 2021 0 0 01 0 0 0 0 0 0 FY 2023 5Year CIP Beyond 5 Total Year CIP Total O 1,000,000 O 39,099 O 1,039,099 O 1,000,000 0 39,099 O 1,039,099 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-2.12 Program: S2.12.2 Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission San Francisquito Creek Joint Powers Authority Environmental Impact Analysis: This project will require an environmental assessment in accordance with CEQA guidelines. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 95 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-01003 AC gas package unit Municipal Services Center Building C, January 2015 Building Systems Improvements Description This project provides funding for electrical, mechanical, plumbing, structural, and security upgrades as required at various City facilities. Upgrades may include main and emergency power sources, light fixtures, fire alarm systems, heating and ventilation equipment, Building Management System (BMS) controls, structural reinforcements or repair, security card access and camera systems. Justification This project provides funding for system upgrades in facilities with systems that are overloaded or are no longer efficient. Heating and air-conditioning units in many older buildings are at the end of their useful life and require replacement. BMS control systems in some facilities are out- dated and have limited or no vendor support. Structural systems have become damaged or fatigued due to heavier equipment requirements or increased loading. Increased security requirements for facilities and IT network systems require the need for the installation of card access and camera systems. This project also provides funding for replacement of unforeseen equipment failures. While upgrading equipment, staff selects the most energy efficient equip- ment, including premium efficiency motors, and incorporates the use of energy saving technol- ogies such as variable frequency drives whenever possible. Supplemental Information The Department of Public Works uses a computerized asset management tracking software to assist in identifying the maintenance and replacement needs addressed through this CIP. Proj- ects identified for upcoming work include: 96 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Fiscal Year 2019: Convert Rinconada and Mitchell Park tennis court lights to LED. New lighting controls for Rinconada and Mitchell Park tennis courts. Fiscal Year 2020: Replace electrical panels at Fire Station #5 and replace domestic water con- trol system at City Hall. Fiscal Year 2021: Install HVAC equipment in the Art Center basement. Replace BMS controls for the Lucie Stern Community Theater. Fiscal Year 2022: Upgrade LED lighting in City parks. New Children's Pool boilers (4ea), roof top furnaces, exhaust fans, and dehumidifiers. Fiscal Year 2023: Replace electrical panel at the Golf Club House and Cafe. Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2018 Budget FY 2018 Est. FY 2020 • FY 2021 • FY 2023 5 Year CIP Beyond 5 Total Year CIP N/A 489,471 401,786 215,805 132,264 223,485 238,566 248,795 1,058,915 0 N/A 489,471 401,786 215,805 132,264 223,485 238,566 248,795 1,058,915 Expenciture Schedule Total N/A N/A Project Phase Construction Design Total Prior Years N/A N/A N/A FY 2018 Budget 488,613 858 489,471 FY 2018 Est. 401,786 0 401,786 FY 2019 FY 2020 215,805 0 215,805 132,264 FY 2021 223,485 0 0 132,264 223,485 238,566 248,795 1,058,915 FY 2022 FY 2023 5 Year CIP Total 238,566 248,795 1,058,915 0 0 0 Beyond 5 Year CIP Total N/A 0 N/A 0 N/A Operating Impact This project may impact operating expenses in future years. As the scope of this project is bet- ter defined through the design process, operating impacts will be reviewed and adjustments may be brought forward as part of the annual budget process, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15501. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 97 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PE -09003 Lucie Stern Parking Lot, February 2015 City Facility Parking Lot Maintenance Description This project provides funding for the repair, resurfacing, or reconstruction of parking lots and walkways at various City facilities, including restriping and signage. Justification Uneven paved surfaces are a safety hazard and shorten the useful life of walkways and parking lots. Repairing the paved walkways and parking lots at various City facilities will eliminate these safety hazards and extend useful life. Supplemental Information Work programmed for this project includes parking lot resurfacing for the following locations: Fiscal Year 2019: Fire Station #1 and Arastradero Preserve Parking Lot Fiscal Year 2020: Baylands Athletic Center Fiscal Year 2021: Fire Station #8 and Foothills Park Parking Lot Fiscal Year 2022: Municipal Services Center and Municipal Services Center North Employee Lot Fiscal Year 2023: Hoover Park and Terman Park Funding will be offset by $0.3 million from the Utilities Enterprise Funds for the scope that includes the Municipal Service Center (MSC) in FY 2020. 98 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2018-2022 CIP: A $215,000 increase in FY 2018 funding is for the Midtown Shopping Center. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Utilities Administration Fund Total Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total N/A 881,598 706,217 286,148 606,209 195,065 534,980 787,851 2,410,253 N/A 0 0 0 0 0 300,000 0 300,000 N/A 881,598 706,217 286,148 606,209 195,065 834,980 787,851 2,710,253 Beyond 5 Year CIP Total O N/A O N/A O N/A Expenciture Schedule Project Phase Construction Design Total Prior FY 2018 Years Budget N/A N/A N/A 870,934 10,664 881,598 FY 2018 Est. 691,229 14,988 706,217 FY 2019 282,985 3,163 286,148 FY 2020 594,961 11,248 606,209 183,368 11,697 195,065 FY 2022 FY 2023 834,980 0 834,980 5YearCIP Total 787,851 2,684,145 0 26,108 787,851 2,710,253 Beyond 5 Year CIP Total 0 0 0 N/A N/A N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: Worked performed under this project is typically categorically exempt from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 99 CAPITAL IMPROVEMENT FUND Civic Center - 4th Floor Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue) Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Fall 2018 Revised Project Start: Spring 2017 Revised Project Completion: Winter 2018 Project Number: PE -17008 City Hall Floor 4 Remodel Description This project provides funding for improvements to the Administrative Services Department (ASD) offices on the fourth floor of City Hall. The project will include items such as new carpet,. wall reconfiguration, cabinets, paint, soundproofing, fixed office furniture, doors, and associated fire/life safety, mechanical, electrical, and plumbing code compliance requirements. Justification Office workspaces in City Hall are being reconfigured, upgraded and modernized for current business trends that use less paper, less storage, less compartmentalization, more openness, and more collaboration. Significant Changes 2018-2022 CIP: Project budget was increased by $125,000. Project schedule was adjusted to fit sequentially with other renovation work in City Hall. 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total 19,818 475,000 30,000 445,000 19,818 475,000 30,000 445,000 0 0 0 0 0 0 0 445,000 0 445,000 0 494,818 494,818 100 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 467,100 19,817 19,817 475,000 30,000 445,000 30,000 445,000 O 0 0 0 445,000 0 0 0 O 0 0 0 445,000 I 7,900 0 0 0 0 Operating Impact This project is not anticipated to impact operating expenses. O 475,000 0 19,817 O 494,817 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 101 CAPITAL IMPROVEMENT FUND City Hall A Level Lobby Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue) Managing Department: Public Works IBRC Reference: New Initial Project Start: Fall 2018 Initial Project Completion: Fall 2019 Revised Project Start: Revised Project Completion: Project Number: PE -19000 City Hall Space Planning Description This project provides funding for space planning to determine future workgroup space needs and programming for the City Hall office building. Justification Upon completion of the new public safety building in 2021, the Police wing of City Hall and the Fire Administration group on the sixth floor will move into the new building. The departure of these workgroups provides an opportunity to plan for the best use of the newly available City Hall space, and to consider other potential improvements such as remodeling the A level cafete- ria space. Additionally, a potential opportunity has been identified to reduce the size of the Information Technology Department's 2nd floor data center and make the space available for other uses. Supplemental Information The scope of this project is limited to initial space planning. Following completion of space planning, additional funding will be required to design and construct renovations to the affected areas. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5YearCIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 O 77,932 O 77,932 0 0 0 0 0 O 77,932 O 77,932 O 77,932 O 77,932 102 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2018 FY 2018 Project Phase Years Budget Est. FY 2020 FY 2021 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Design 0 0 77,932 0 77,932 77,932 Total 0 0 0 77,932 0 of 0 77,932 Operating Impact Operating impacts of potential space uses will be assessed as part of the planning process. 0 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 77,932 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 103 CAPITAL IMPROVEMENT FUND Electrical System Access Door at City Hall Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue), Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2016 Initial Project Completion: Fall 2017 Revised Project Start: Spring 2017 Revised Project Completion: Summer 2018 Project Number: PE -17010 Civic Center Electrical Upgrade & EV Charger Installation Description This project provides funding to replace the aging Civic Center electrical switchgear and motor control centers, and to purchase and install approximately 43 new Level 2 Electric Vehicle (EV) charging stations at City parking garages, including the Civic Center garage. Justification The main electrical switch gear is over 40 years old and must be replaced and upgraded to ensure the reliability of electrical power at City Hall. Other parts of the electrical system have been recently upgraded, leaving this as one of the last remaining items. With increased owner- ship of electric vehicles, additional public spaces with EV chargers are needed. Funding in this project allows the City to leverage grants that substantially cover the costs of EV charger pur- chases and installation on a reimbursement basis. Supplemental Information The funding for the electrical upgrade work ($0.35 million) has been moved from PE -18016, Civic Center Fire Life Safety and Electrical Upgrades to this new project, while approximately 90 percent of the EV charger costs are expected to be reimbursed by Bay Area Air Quality Management District grants. A portion of the grant reimbursement is deferred for three years to allow demonstration of compliance with grant usage criteria. 104 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2019-2023 CIP: Anticipated project completion date adjusted to reflect delays due to staff workload and available options for scheduling a full shutdown of City Hall for construction work. 2018-2022 CIP: Project start was delayed due to staff workload. Staff plans to use Design -Build project delivery method for Civic Center switchgear and motor control center replacements. 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior Years FY 2018 Budget FY 2018 Est. FY 2020 33,855 401,268 179,802 230,125 (40,000) 0 FY 2022 5Year CIP Beyond 5 FY 2023 Total Year CIP 0 0 190,125 0 220,000 220,000 0 40,000 0 0 0 40,000 33,855 621,268 399,802 230,125 0 0 0 0 230,125 Total. 0 403,782 0 260,000 O 663,782 Expenciture Schec ule Project Phase Construction Design Total Prior Years 5,735 28,118 33,853 FY 2018 Budget 571,466 49,802 621,268 FY 2019 399,802 0 399,802 230,125 230,125 0 FY 2020 0 0 0 FY 2021 0 0 FY 2022 FY 2023 0 0 5 Year CIP Total O 230,125 O 0 0 0 230,125 Beyond 5 Year CIP Total O 635,662 0 28,118 O 663,780 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 105 CAPITAL IMPROVEMENT FUND Civic Center Fire Life Safety and Electrical Upgrades Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue) Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2018 Initial Project Completion: Spring 2019 Revised Project Start: Fall 2018 Revised Project Completion: Summer 2019 Project Number: PE -18016 Civic Center Fire Life Safety Upgrades Description This project provides funding for an assessment and upgrade of the fire life safety systems in City Hall. Justification The fire life safety system is approaching the end of its useful life. The fire alarm panels and associated equipment are in need of upgrade in order to meet current code requirements. City Hall is a vital facility for all functions and departments. Supplemental Information The fire life safety system is approaching the end of its useful life. The fire alarm panels and associated equipment needed to meet current codes will be upgraded. The cost estimate for this project will likely need to be reevaluated and adjusted to account for escalation. Significant Changes 2019-2023 CIP: Project schedule and scope revised to reflect staff workload. 2017-2021 CIP: The scope and budget ($0.35 million) for the City Hall electrical upgrade portion of this project have been moved to a new project, PE -17010, Civic Center Electrical Upgrade & EV Charger Installation. 106 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2018 Years Budget FY 2018 Est. 0 O 142,884 142,884 597,482 O 142,884 142,884 597,482 Ex 0 FY 2021 0 0 0 aenciture Schedule 0 5 Year CIP Total 0 597.482 O 597,482 Beyond 5 Year CIP Total 0 740,366 O 740,366 Project Phase Construction Design Total Prior Years FY 2018 FY 2018 Budget Est. FY 2019 0 0 522,482 O 142,884 142.884 75,000 O 142,884 142,884 597,482 FY 2020 0 0 FY 2021 0 0 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total O 522,482 0 O 0 75,000 0 O 0 597,482 0 522,482 217,884 740,366 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 107 CAPITAL IMPROVEMENT FUND Civic Center Parking Garage, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue) Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Summer 2017 Revised Project Start: Summer 2016 Revised Project Completion: Summer 2019 Project Number: PE -15020 Civic Center Waterproofing Study and Repairs Description This project provides funding to address the condition assessment of the Civic Center plaza deck waterproofing deficiencies. The completed assessment evaluated the main expansion joint waterproof seal on the plaza in front of the main City Hall entrance. The assessment report recommended repairs to the expansion joint that commenced in Fiscal Year 2018 and are antic- ipated to be completed in Summer 2019. Justification Previous studies concluded that the Civic Center Plaza deck waterproofing membrane under- neath the red and white decorative concrete needs to be replaced due to the age of the mate- rial. However, investigations in 1999 revealed the membrane still possessed good elasticity. The plaza planter waterproofing was found to be in poor condition. The expansion joint requires immediate replacement. Significant Changes 2019-2023 CIP: Anticipated completion date adjusted to reflect delays due to staff workload. 2018-2022 CIP: Additional funding added for implementation of the repairs. 108 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2018 Years Budget FY 2018 Est. 0 39,107 477,048 22,048 455,000 39,107 477,048 22,048 455,000 0 FY 2021 0 0 0 Expenciture Schedule 0 5 Year CIP Total 0 455.000 O 455,000 Beyond 5 Year CIP Total 0 516,155 0 516,155 Project Phase Construction Design Total Prior Years 2,684 36,423 39,107 FY 2018 FY 2018 Budget Est. FY 2019 464,048 9,048 455,000 13,000 13,000 0 477,048 22,048 455,000 FY 2020 0 0 FY 2021 0 0 FY 2022 0 0 5Year CIP Beyond 5 FY 2023 Total Year CIP Total 455,000 0 466,732 O 0 0 49,423 O 455,000 0 516,155 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 109 CAPITAL IMPROVEMENT FUND I Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-02022 Lucie Stern Community Center Ballroom Facility Interior Finishes Replacement Description This project provides funding for replacement or improvements to interior finishes such as floor- ing, walls, cabinets, paint, lighting, ceiling tiles, soundproofing, fixed office furniture, doors, win- dows, and associated fire/life safety, mechanical, electrical, and plumbing code compliance requirements at various City facilities. Justification Interior finishes throughout City facilities are designated for replacement as part of an ongoing capital maintenance plan. Finishes are typically coordinated and upgraded as other renovation projects are undertaken. This project provides resources for facilities that will not be renovated for several years. Supplemental Information Planned carpet replacement and other interior finishes projects include: Fiscal Year 2019: Lucie Stern Community Center and Elwell Court Fiscal Year 2020: Children's Library Fiscal Year 2021: Golf Course Club House Restrooms Fiscal Year 2022: Municipal Service Center Building C Lunchrooms and Hallways Fiscal Year 2023: TBD 110 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2019-2023 CIP: Elwell Court has moved from FY 2022 to FY 2019, Children's Library will be added for FY 2020, and Municipal Services Center Building C will be moved to FY 2022. 2018-2022 CIP: Municipal Service Center Building. C Water -Gas -Wastewater, Lucie Stern Com- munity Theatre will be replacing Municipal Services Center Building A, Parks Department and Stores in FY 2020. Func ing Sources Schedule Funding Source Capital Improvement Fund Transfer from Utilities Administration Fund Total Prior FY 2018 Years Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total N/A 555,435 132,928 666,509 82,665 500,302 170,374 199,036 1,618,886 Beyond 5 Year CIP Total 0 N/A N/A 0 0 370,000 0 0 107,762 0 477,762 0 N/A N/A 555,435 132,928 1,036,509 82,665 500,302 278,136 199,036 2,096,648 0 N/A Project Phase Construction Total • nor Years N/A 555,435 Expenc FY 2018 Est. iture Schec FY 2019 132,928 1,036, 509 FY 2020 82,665 FY 2021 500,302 ule FY 2022 278,136 FY 2023 5YearCIP Beyond 5 Total Year CIP 199,036 2,096,648 N/A 555,435 132,928 1,036,509 82,665 500,302 278,136 199,036 2,096,648 Operating Impact This project is not anticipated to impact operating expenses. 0 Total Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 111 CAPITAL IMPROVEMENT FUND Trench Training Facility Rendering Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3201 East Bayshore Road Managing Department: Fire IBRC Reference: New Initial Project Start: Fall 2018 Initial Project Completion: Summer 2019 Revised Project Start: Revised Project Completion: Project Number: FD -19000 Fire and Utilities Trench Training Facility Description The Fire and Utilities Departments will collaborate on building a State Certified Trench and Con- fined Space Training Facility at the Municipal Services Center. The facility will be used by each Department to expand training and safety programs. Justification The project will include a "T" shape vault, approximately 10 feet deep with built-in utility pipes, and two cargo containers to house fire rescue equipment and supplies. The vault will be used by various employees for training: firefighting, rescue and extraction, vehicle and pump operations, Gas Operator Qualification (OQ) training, confined space entry, pipe installation and repair, welding, gas and water leak testing and other necessary skills training. Currently, the training is done in the field under the supervision of a qualified trainer. The field training has the potential for exposing the public to unforeseen hazardous condition, such as purged gas during a test. The project will meet employees' training needs under a safer and more controlled environment. Supplemental Information The Utilities Department Enterprise Fund will be used to cover half of the project cost, minimiz- ing the impact on the general fund for this project. The Palo Alto Fire Department (PAFD) Train- ing Division will also be able to offer neighboring jurisdictions the ability to attend PAFD led courses or use of the training facility. 112 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Utilities Administration Fund Total Prior FY 2018 Years Budget 0 0 O 0 O 0 FY 2018 Est. 0 0 55,000 0 55,000 O 110,000 0 0 FY 2021 0 0 0 0 0 0 5YearCIP Total 0 55,000 O 55,000 O 110,000 Beyond 5 Year CIP Total 0 55,000 0 55,000 O 110,000 Expenditure Schedule Project Phase Construction Design Total Prior Years 0 0 0 FY 2018 Budget 0 0 0 FY 2018 Est. FY 2019 0 100,000 O 10,000 O 110,000 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5 Year CIP Total O 100,000 O 10,000 O 110,000 Beyond 5 Year CIP Total 0 100,000 O 10,000 O 110,000 Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-2.1 Program: S2.13.1 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 113 CAPITAL IMPROVEMENT FUND New Fire Station #3 Rendering Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 799 Embarcadero Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2015 Initial Project Completion: Spring 2018 Revised Project Start: Fall 2015 Revised Project Completion: Spring 2019 Project Number: PE -15003 Fire Station 3 Replacement Description This project provides funding to replace Fire Station #3 at the corner of Newell and Embar- cadero Roads. The replacement facility will be based on the prior Replacement Study and Needs Assessment prepared in 2005. Justification The current Fire Station #3 facility is operationally and technologically deficient. This project will provide a new facility built to essential services standards with a high likelihood of being fully operational after a major disaster such as a significant earthquake. Supplemental Information The Fire Station #3 Replacement project is included in the Council Infrastructure Plan. Significant Changes 2019-2023 CIP: Anticipated completion date adjusted to reflect delays experienced during design and bidding phases. Project increased by $2.6 million to fund full project cost of $9.9 million. 2018-2022 CIP: Timeline adjusted to reflect delayed start due to workloads and the Architec- tural Review Board (ARB) review and approval process. 114 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Stanford University Medical Ctr Fund Total Prior FY 2018 Years Budget (5,212,466) 6,000, 000 787,534 8,446,920 0 8,446,920 FY 2018 Est. 8,446,920 430,000 235,000 0 0 0 8,446,920 430,000 235,000 Expenc FY 2021 0 0 0 0 0 0 iture Schedule 0 0 0 5YearCIP Total 665,000 0 665,000 Beyond 5 Year CIP Total 0 3,899,454 0 6,000,000 O 9,899,454 Project Phase Construction Design Total Prior Years FY 2018 Budget 18,026 7,961,867 769,501 485,053 787,527 8,446,920 FY 2018 Est. 8,446,920 0 8,446,920 430,000 0 430,000 235,000 0 235,000 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5 Year CIP Total O 665,000 O 0 O 665,000 Beyond 5 Year CIP Total O 9,129,946 0 769,501 O 9,899,447 Antici oated Operating Budget Needs Fund General Fund -Operating FY 2019 7,233 FY 2020 7,450 FY 2021 7,673 FY 2022 7,904 FY 2023 8,140 Operating Impact This project is anticipated to impact operating expenses in the future. Maintenance is estimated to increase by $7,233 in FY 2019 and by 3% annually thereafter. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Planning for Parksand Community Facilities Goal: C-4 Policy: C-4.2 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Environmental Impact Analysis: This project is exempt from CEQA in accordance with Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 115 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3600 Middlefield Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Winter 2020 Revised Project Start: Spring 2018 Revised Project Completion: Spring 2021 Project Number: PE -18004 Fire Station #4, April 2015 Fire Station 4 Replacement Description This project provides funding to replace Fire Station #4 at the corner of Middlefield Road and East Meadow Drive. The replacement facility will be based on the prior Replacement Study and Needs Assessment prepared in 2005. Justification The current Fire Station #4 facility is operationally and technologically deficient. This project will provide a new facility built to essential services standards with a high likelihood of being fully operational after a major disaster such as a significant earthquake. Supplemental Information The Fire Station #4 Replacement project is included in the Council Infrastructure Plan. The cost estimate for this project will likely need to be adjusted from the amount derived during the Council Infrastructure Plan's development because older estimates were not escalated to the current year or to future years when construction would actually occur. Significant Changes 2019-2023 CIP: Project increased by $0.3 million and the timeline was pushed out to begin con- struction in FY 2021. 2018-2022 CIP: Timeline adjusted to reflect initial funding availability. 116 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Other Prior FY 2018 Years Budget 0 0 0 0 Transfer from Stanford University 0 0 Medical Ctr Fund Total 0 FY 2018 Est. 0 0 0 0 FY 2021 0 (1,479,000) 7,350,000 O 1,579,000 0 0 750,000 0 O 850,000 7,350,000 Expenciture Schec ule 0 0 0 0 5 Year CIP Total 0 5,871,000 0 1,579,000 0 750,000 0 8,200,000 Beyond 5 Year CIP Total 0 5,871,000 O 1,579,000 0 750,000 0 8,200,000 Project Phase Construction Design Total Prior Years 0 0 FY 2018 Budget 0 0 0 0 FY 2018 Est. 0 0 O 0 7,350,000 O 850,000 0 O 850,000 7,350,000 5 Year CIP FY 2023 Total 0 0 7,350,000 0 0 850,000 0 0 8,200,000 Beyond 5 Year CIP Total 0 7,350,000 O 850,000 O 8,200,000 Anticipatec Operating Budget Needs General Fund -Operating FY 2019 0 FY 2020 8,195 FY 2021 8,440 FY 2022 8,694 FY 2023 8,954 Operating Impact This project is anticipated to impact operating expenses in the future. Maintenance is estimated to increase by $8,195 in FY 2021 and by 3% annually thereafter. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is exempt from CEQA in accordance w th Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 117 CAPITAL IMPROVEMENT FUND High Street Parking Garage Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 528 High Street Managing Department: Public Works IBRC Reference: New Initial Project Start: Fall 2017 Initial Project Completion: Spring 2019 Revised Project Start: Revised Project Completion: Project Number: PE -18002 High and Bryant Street Garages Waterproofing and Repairs Description This project provides funding to investigate and repair observed water damage along the southeast wall of the Lot R parking garage. In addition, this project will research waterproofing methods and, if feasible, implement waterproofing on the southeast wall to prevent further problems. Justification The Lot R parking garage was constructed in 2003. Recently, water has been observed drip- ping into the ground floor maintenance room. Spalling concrete was also observed above the ramps on each level over the maintenance room. The cause appears to be water intrusion along the southeast wall. Significant Changes 2019-2023 CIP: FY 2018 Adopted Budget title was "High Street Garage Waterproofing Study and Repair." The scope of work needed at the High Street garage is not as much as initially esti- mated. Adding scope for waterproofing and repairs at the Bryant Street garage. 118 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from University Ave. Parking Permit Fund Total Project Phase Construction Design Total Prior FY 2018 Years Budget 0 0 Prior Years 0 0 50,000 50,000 FY 2018 Budget O 0 FY 2018 Est. 0 0 11,730 50,000 300,000 0 FY 2021 0 0 0 0 0 50,000 311,730 0 0 0 Expenciture Schedule FY 2018 Est. 50,000 FY 2019 311,730 O 50,000 0 0 O 50,000 50,000 311,730 FY 2020 0 0 FY 2021 FY 2022 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 0 0 FY 2023 5 Year CIP Total 11,730 300,000 Beyond 5 Year CIP Total 0 11,730 0 350,000 311,730 0 361,730 5 Year CIP Total Beyond S Year CIP Total 0 311,730 0 361,730 O 0 0 0 0 O 0 311,730 0 361,730 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 119 CAPITAL IMPROVEMENT FUND Current Internal Alarm System Control Panel Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue) Managing Department: Police IBRC Reference: New Initial Project Start: Winter 2013 Initial Project Completion: Summer 2014 Revised Project Start: Spring 2018 Revised Project Completion: Summer 2018 Project Number: PD -14000 Internal Alarm System Replacement Description This project provides funding for the replacement of the citywide Internal Alarm System. Justification The City's current alarm system, which includes panic alarms from various departments and the City Council chambers is antiquated and replacement parts are no longer available. The system provides very limited information and is subject to failure at any time. This project would replace the outdated system with a modern, reliable alarm system. Significant Changes 2018-2022 CIP: RFP and procurement process initiated in Spring 2017. Vendor selected March 2018. Project estimated completion Summer 2018. 2017-2021 CIP: Project schedule extended by one year due to staffing resources prioritization. 2016-2020 CIP: Project schedule revised to reflect delays resulting from resource allocation issues caused by other high priority public safety technology projects. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total O 78,000 43,500 34,500 O 78,000 43,500 34,500 0 0 0 0 0 0 O 34,500 O 34,500 O 78,000 O 78,000 120 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2018 Project Phase Years Budget FY 2018 Est. 34,500 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Total O 78,000 O 78,000 43,500 43,500 34,500 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 O 34,500 O 34,500 78,000 0 78,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 121 CAPITAL IMPROVEMENT FUND Junior Museum Exhibit, March 2017 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 1451 Middlefield Road Managing Department: Community Services IBRC Reference: N/A Initial Project Start: Summer 2017 Initial Project Completion: Summer 2019 Revised Project Start: Summer 2018 Revised Project Completion: Summer 2021 Project Number: AC -18001 JNZ Renovation Description This project provides funding to relocate the Palo Alto Junior Museum & Zoo (JMZ) for two years to the Cubberley Community Center to facilitate construction of a new JMZ at the current site. This project also includes funding for permit and inspection fees related to the JMZ rebuild project, new exhibitions (including temporary staffing to design and build prototypes), deck construction costs (partial), park signage (partial), furniture and equipment costs, payment and performance bonds, re -opening marketing, and outreach expenses. Justification The Cubberley campus provides a suitable temporary location for JMZ operations to remain open to the public. Classrooms will be used for programing, exhibits, education, and summer camps. The Auditorium provides space for staff, teachers, administration, collections, and indoor animals. The nearby parking lot would be converted to an animal compound to house outdoor animals unable to be placed at another zoo or facility. Supplemental Information An agreement between the City of Palo Alto and the Friends of the Palo Alto Junior Museum and Zoo to replace the existing JMZ with a new building and facilities requires City contribu- tions. Significant Changes 2019-2023 CIP: The budget for this project increased by $2.8 million, with the majority of fund- ing for new educational exhibits. Other costs associated with this increase include the tempo - 122 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND rary relocation of the JMZ to the Cubberley Community Center, permit costs, and electrical and plumbing work. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from the Federal Government Total Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 0 1,388,000 1,388,000 51,614 44,376 11,763 O 270,124 270,124 0 0 0 O 1,658,124 1,658,124 1,077,331 716,236 137,261 FY 2022 Expenditure Schedule 0 0 0 FY 2023 5 Year CIP Total O 107,753 0 0 O 1,930,828 Beyond 5 Year CIP Total O 1,495,753 0 270,124 O 3,588,952 Project Phase Construction Design Total Prior Years FY 2018 Budget 0 1,628,124 O 30,000 O 1,658,124 FY 2018 Est. 1,628,124 30,000 1,658,124 FY 2019 1,077,331 0 1,077,331 FY 2020 716,236 0 716,236 FY 2021 137,261 0 137,261 FY 2022 0 0 0 FY 2023 5 Year CIP Total O 1,930,828 O 0 O 1,930,828 Beyond 5 Year CIP 0 3,558,952 O 30,000 O 3,588,952 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: Relocation portion of this project is CEQA Exempt under 15301 and 15303. A separate Initial Study/Mitigated Negative Declaration is being prepared for the renovation portion of this project. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 123 CAPITAL IMPROVEMENT FUND Municipal Services Center Building C Roof, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3201 East Bayshore Road Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2016 Initial Project Completion: Spring 2017 Revised Project Start: Summer 2018 Revised Project Completion: Fall 2018 Project Number: PF-17000 Municipal Service Center A, B, & C Roof Replacement Description This project provides funding for a fluid, reinforced water proofing application over the existing roof. The existing asphalt and gravel roof is nearing the end of its useful life and needs to be rehabilitated. If the existing roof is allowed to deteriorate beyond a certain point, the fluid applied system cannot be used and a full replacement of the roofing system would be required. The application will meet current cool roofing codes to optimize energy efficiency. Justification This project provides the means to rehabilitate the existing roof to avoid further deterioration of the roofing system which would cause failure and structural damage to the building. Compared to rehabilitation costs, structural repairs and a full roof replacement would be more expensive. Supplemental Information Transfers from various funding sources will support this project. The various transfers were cal- culated based on the anticipated benefit to each fund, according to square footage. The cost estimate for this project will likely need to be reevaluated and adjusted to account for escalation. Significant Changes 2019-2023 CIP: Project start adjusted to reflect current schedule of MSC Mechanical and Electrical Improvements (PF-16006). 124 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2018-2022 CIP: Project start adjusted to immediately follow the "Municipal Service Center Lighting, Mechanical, and Electrical Improvements" project (PF-16006) so roof replacement will follow installation of new rooftop equipment. 2017-2021 CIP: Timeline extended to reflect direction from Finance Committee and City Council during budget approval process. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Refuse Fund Transfer from Utilities Administration Fund Transfer from Vehicle Replacement and Maintenance Total Project Phase Construction Total Prior Years FY 2018 Budget 0 0 0 0 0 0 0 0 Prior Years 0 0 0 FY 2018 Est. FY 2019 0 891,289 O 19,000 0 684,000 0 380,000 FY 2020 0 0 0 0 FY 2021 FY 2022 FY 2023 5 Year CIP Total O 0 0 891,289 O 0 0 19,000 O 0 0 684,000 0 0 0 380,000 0 0 1,974,289 0 0 0 0 1,974,289 FY 2018 Budget Expenciture Schec FY 2018 Est. FY 2019 O 1,974,289 O 1,974,289 FY 2020 0 FY 2021 0 0 0 ule FY 2022 Operating Impact This project is not anticipated to impact operating expenses. 0 0 FY 2023 Beyond 5 Year CIP 0 0 0 0 0 5Year CIP Beyond 5 Total Year CIP Total Total 891,289 19,000 684,000 380,000 1,974,289 O 1,974,289 O 1,974,289 0 1,974,289 0 1,974,289 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Planning and Transportation Facilities Commission Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 125 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3201 East Bayshore Road Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2016 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Summer 2018 Project Number: PF-16006 Municipal Services Center Building C, March 2015 Municipal Service Center Lighting, Mechanical, and Electrical Improvements Description This project provides for the replacement of original mechanical and electrical systems and lighting installed in 1966 in the Municipal Service Center's (MSC) buildings A, B, and C. The proj- ect also includes the renovation of office space and shop areas in building C. Justification Lighting, mechanical, and electrical equipment at the MSC is outdated and inefficient. Various remodels have occurred in the administrative and shop areas adding load to the mechanical and electrical systems. The use of many areas has changed over the years without adequate upgrades to the building systems. The systems no longer support the current operation of this site. Supplemental Information The Refuse Fund, Vehicle Replacement Fund, and Utilities Fund will reimburse the Capital Improvement Fund for a portion of this project, as fund -related operations benefit from the building improvements. Significant Changes 2019-2023 CIP: Project cost estimates indicate that mechanical and electrical work in Building B require additional funding of $0.8 million as approved for FY 2019. 126 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2017-2021 CIP: Additional funding of $400,000 added for Building C office space renovation. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Refuse Fund Transfer from Utilities Administration Fund Transfer from Vehicle Replacement and Maint Fund Prior Years FY 2018 Budget FY 2018 Est. FY 2019 (671,558) 1,321,240 1,321,240 375,279 28,070 0 0 8,000 530,835 0 0 288,000 294,909 0 0 0 FY 2020 0 0 0 0 FY 2021 FY 2022 FY 2023 5Year CIP Total O 0 0 375,279 O 0 0 8,000 O 0 0 288,000 O 0 0 0 Beyond 5 Year CIP Total 0 1,024,961 O 36,070 O 818,835 294,909 0 Transfer from Vehicle Replacement and 0 0 0 160,000 0 0 0 0 160,000 0 160,000 Maintenance Total 182,256 1,321,240 1,321,240 831,279 0 0 0 0 831,279 0 2,334,775 Expenditure Schedule MIN Construction 15,440 923,988 1,321,240 Design 166,810 397,252 0 Total 182,250 1,321,240 1,321,240 Prior Years FY 2018 Budget FY 2018 Est. FY 2019 831,279 0 831,279 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5 Year CIP Total O 831,279 O 0 O 831,279 Beyond 5 Year CIP Total O 2,167,959 O 166,810 O 2,334,769 Operating Impact This project may impact operating expenses in future years. As the scope of this project is bet- ter defined through the design process, operating impacts will be reviewed and adjustments may be brought forward as part of the annual budget process, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 127 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 350 Sherman Avenue Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Fall 2020 Revised Project Start: Fall 2016 Revised Project Completion: Spring 2020 Project Number: PE -18000 New California Avenue Area Garage Design Option Rendering New California Avenue Area Parking Garage Description This project provides funding for the design and construction of a new public parking garage on the existing Lot C-7 in the California Avenue commercial area. The project will include approxi- mately 636 parking stalls, and will have two below -ground and four above -ground levels. Justification A new parking garage is needed in the California Avenue commercial area. A new garage will increase parking supply and reduce parking spillover into nearby residential neighborhoods. Additionally, the new garage will replace the parking spaces that will be lost when the new Pub- lic Safety Building is constructed on the adjacent Lot C-6. Construction of the new garage must be completed before construction of the Public Safety Building can begin. Supplemental Information The New California Avenue Area Parking Garage project is included in the Council Infrastructure Plan and is supported through planned debt financing. Significant Changes 2019-2023 CIP: Budget increased to reflect total project cost estimate of $47.9 million. Antici- pated completion date adjusted due to design delays resulting from the Architectural Review Board (ARB) and Environmental Impact Report (EIR) processes. 2017-2021 CIP: Project schedule adjusted to begin and end earlier, reflecting need for phasing of garage and Public Safety Building projects. 128 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Other Total Prior FY 2018 Years Budget FY 2018 Est. FY 2021 337,124 267,705 1,601,168 5,416,537 800,000 260,000 0 9,487,000 0 39,487,000 0 0 337,124 9,754,705 1,601,168 44,903,537 800,000 260,000 0 0 5 Year CIP Total O 6,476,537 O 39,487,000 O 45,963,537 Beyond 5 Year CIP Total 0 8,414,829 O 39,487,000 O 47,901,829 Ex aenciture Schec ule Project Phase Construction Design Total Prior Years 0 337,122 908,826 99,383 100,000 337,122 9,754,705 1,601,168 44,903,537 800,000 260,000 FY 2018 Budget FY 2018 Est. 800,000 260,000 8,845,879 1,501,785 44,803,537 0 0 0 0 FY 2023 5 Year CIP Total O 45,863,537 O 100,000 O 45,963,537 Beyond 5 Year CIP Total O 47,365,322 0 536,505 O 47,901,827 Anticioatec Operating Budget Neec s Mir California Avenue Parking Permits FY 2019 FY 2020 FY 2021 110,000 113,300 FY 2022 FY 2023 116,699 120,200 Operating Impact This project is anticipated to impact operating expenses in the future. Custodial and mainte- nance costs are estimated to be $110,000 in FY 2020 and increase 3% annually thereafter. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Transportation Section: Parking Goal: T-5 Policy: T-5.6 Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project will require an environmental impact report, combined with the Public Safety Building Project, in accordance with CEQA guidelines. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 129 CAPITAL IMPROVEMENT FUND Hamilton Avenue/Waverley Street, March 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Parking Lot D (Hamilton Avenue/ Waverley Street) Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2015 Initial Project Completion: Fall 2018 Revised Project Start: Winter 2017 Revised Project Completion: Winter 2020 Project Number: PE -15007 New Downtown Parking Garage Description This project provides funding for a new public parking garage in the University Avenue com- mercial area at existing Parking Lot D at the corner of Hamilton Avenue and Waverley Street. The project will evaluate the feasibility of including retail and stacked parking as part of the new structure. Design and environmental consultant services will be needed, including the develop- ment of preliminary plans and cost estimates, and completion of the project's environmental review. Justification A new parking garage is part of a multi -prolonged strategy to address excessive spillover park- ing from the University Avenue commercial area into nearby residential neighborhoods. Supplemental Information The New Downtown Parking Garage project is included in the City Council Infrastructure Plan. In Fiscal Year 2019, a transfer of $5.5 million from the University In -Lieu Parking Fund is sched- uled to fund a portion of the construction of the new garage. The cost estimate for this project will likely need to be adjusted from what was derived during the Council Infrastructure Plan's development because older estimates were not escalated to the current year or to future years when construction would actually occur. Significant Changes 2019-2023 CIP: Budget increased to reflect total project cost estimate of $29.1 million. 130 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2018-2022 CIP: In December 2016, a design contract was awarded to Watry Design, Inc. Fund- ing was included in FY 2017 for Phase I of the design work, including environmental review and design through design development. Additional funding is required in FY 2018 to complete the design and construction documents and in FY 2019 for construction administration and project close out. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 Capital Improvement (988,994) 1,610,748 2,150,000 11,462,000 500,000 100,000 Fund Transfer from Downtown PC Zone Fund 1,300,000 0 Transfer from Stanford University 0 0 Medical Ctr Fund Total 0 0 5,541,000 9,072,000 O 0 O 0 FY 2022 0 0 FY 2023 5Year CIP Total O 12,062,000 0 0 0 5,541,000 9,072,000 Beyond 5 Year CIP Total 0 13,223,006 0 0 6,841,000 9,072,000 311,006 1,610,748 2,150,000 26,075,000 500,000 100,000 0 0 26,675,000 0 29,136,006 Expenciture Schedule Project Phase Construction Design Total Prior Years 91,174 219,828 311,002 FY 2018 Budget FY 2018 Est. FY 2019 0 0 26,075,000 1,610,748 2,150,000 0 1,610,748 2,150,000 26,075,000 FY 2020 500,000 0 500,000 FY 2021 100,000 0 100,000 FY 2022 0 0 0 FY 2023 5 Year CIP Total O 26,675,000 O 0 O 26,675,000 Beyond 5 Year CIP Total O 26,766,174 O 2,369,828 O 29,136,002 Antici oatec Operating Budget Needs Fund University Avenue Parking Permits FY 2019 FY 2020 0 81,164 FY 2021 70,044 FY 2022 72,145 FY 2023 88,690 Operating Impact This project is anticipated to impact operating expenses in the future. Custodial and mainte- nance costs are estimated to be $81,164 in FY 2020 and increase 3% annually thereafter. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Planning for Parksand Community Facilities Goal: C-4 Policy: C-4.2 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to require a CEQA Environmental Impact Report. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 131 CAPITAL IMPROVEMENT FUND New Public Safety Building Rendering Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Parking Lot C-6 (250 Sherman Avenue) Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2015 Initial Project Completion: Fall 2020 Revised Project Start: Revised Project Completion: Summer 2021 Project Number: PE -15001 New Public Safety Building Description This project provides funding for the design and construction of a new Public Safety Building on Lot C-6 in the California Avenue commercial area. Design and environmental consultant services will be needed, including the development of preliminary plans, cost estimates and special stud- ies as part of an Environmental Impact Report (EIR) and site evaluation for the approximately 44,500 square foot facility. The size and programming of the new facility was developed by the 2006 Blue Ribbon Task Force. Justification The current Police Department facility is structurally, operationally and technologically deficient. This project will provide a new facility for the Police Department, Office of Emergency Services, the Emergency Operations Center, emergency dispatch, and Fire Department Administration. It will be built to essential services standards with a high likelihood of being fully operational after a major disaster such as a significant earthquake. Supplemental Information The new Public Safety Building has been identified as the top priority project in the Council Infrastructure Plan. The majority of the expenses will be financed using Certificates of Participa- tion with TOT (hotel tax revenues) to pay the debt service. Significant Changes 2019-2023 CIP: Budget increased to reflect total project cost estimate of $92.2 million. Con- struction funding and expenditures moved to FY 2020 due to design delays relating to the 132 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Architectural Review Board (ARB) and Environmental Impact Report (EIR) processes. Antici- pated project completion was also revised to Summer 2021. 2018-2022 CIP: Timeline adjusted to reflect sequential construction to follow the California Ave- nue Area Parking Garage (CIP PE -18000). Funding Sources Schedule Funding Source Capital Improvement Fund Other Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 (2,842,613) 3,389,854 3,389,854 100,000 30,650,000 3,850,000 0 0 Transfer from Stanford University 4,000,000 0 Medical Ctr Fund Total Project Phase Construction Design Land Acquisition Total 0 0 O 52,250,000 O 800,000 0 0 1,157,387 3,389,854 3,389,854 100,000 83,700,000 3,850,000 Prior Years FY 2018 Budget Expenciture Schec FY 2018 Est. FY 2019 FY 2020 FY 2021 0 918,045 0 0 73,700,000 3,850,000 1,157,382 2,471,809 3,389,854 100,000 0 0 0 0 0 0 10,000,000 0 1,157,382 3,389,854 3,389,854 100,000 83,700,000 3,850,000 FY 2022 FY 2023 0 0 0 0 ule FY 2022 0 0 0 0 5Year CIP Beyond 5 Total Year CIP O 34,600,000 O 52,250,000 0 800,000 O 87,650,000 FY 2023 5 Year CIP Total O 77,550,000 O 100,000 O 10,000,000 O 87,650,000 Anticipatec Operating Budget Needs Fund. General Fund -Operating FY 2019 0 FY 2020 0 FY 2021 FY 2022 0 334,577 FY 2023 344,614 Total O 35,147,241 O 52,250,000 0 4,800,000 O 92,197,241 Beyond 5 Year CIP Total 0 77,550,000 O 4,647,236 O 10,000,000 O 92,197,236 Operating Impact This project is anticipated to impact operating expenses in the future. Custodial and mainte- nance costs are estimated to be $334,577 in FY 2022 and increase by 3% annually thereafter. Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Community Safety Goal: S-1 Policy: S-1.7 Program: S1.7.2 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project will require an environmental impact report, combined with the California Avenue Area Parking Garage Project, in accordance with CEQA guidelines. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 133 CAPITAL IMPROVEMENT FUND Elevator Control, 2017 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Cowper & Webster Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2018 Initial Project Completion: Summer 2018 Revised Project Start: Revised Project Completion: Spring 2019 Project Number: PF-18000 Parking Lot J Elevator Modernization Description This project provides funding to modernize the existing two elevators in Parking Lot J. The modernization consists of upgrading the interior of the elevators, elevator control interface, call buttons, and meeting current Americans with Disabilities Act (ADA) standards. Justification The Parking Lot J elevators are experiencing maintenance issues and do not conform to ADA standards. Supplemental Information It is anticipated that the cost of this project will be reimbursed by the Parking District and is consistent with the agreement between the City and the Parking District. Significant Changes 2019-2023 CIP: Bids came in higher than expected resulting in an increase to the original amount by $50,000. Funding Sources Schedule Prior Funding Source Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Transfer from University Ave. Parking Permit Fund Total 0 0 O 700,000 700,000 50,000 O 700,000 700,0001 79,3241 0 29,324 0 0 O 0 O 0 0 0 0 0 0 29,324 50,000 79,324 0 29,324 O 750,000 O 779,324 134 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Project Phase Prior Years FY 2018 Budget Expenciture Schec FY 2018 Est. ule 79,324 0 0 0 T FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Total O 700,000 700,000 O 700,000 700,000 79,324 01 0 Operating Impact This project is not anticipated to impact operating expenses. 0 O 79,324 O 79,324 0 779,324 0 779,324 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 135 CAPITAL IMPROVEMENT FUND Children's Theatre, January 2016 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Children's Theatre, Community Theatre, and Cubberley Theatre Managing Department: Community Services IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2018 Revised Project Completion: Summer 2019 Project Number: AC -18000 Performing Arts Venues Seat Replacement Description This project provides funding for the replacement of damaged or non-functioning seats at the City's three performing arts venues: Children's Theatre, Community Theatre, and Cubberley Theatre. Justification Damaged or non-functioning seats at the City's three theatre sites are due for replacement based on their age and/or condition. Significant Changes 2017-2021 CIP: Project established. Funding Sources Schedule Prior Funding Source Years FY 2018 FY 2018 Budget Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total O 75,000 O 75,000 O 78,774 O 78,774 0 0 0 0 0 O 78,774 O 78,774 O 78,774 O 78,774 136 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2018 Project Phase Years Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Total O 75,000 O 75,000 O 78,774 O 78,774 0 0 0 0 0 O 78,774 O 78,774 0 78,774 0 78,774 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 137 CAPITAL IMPROVEMENT FUND Fire Station 2, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-00006 Roofing Replacement Description This project provides funding for ongoing roofing maintenance at various City facilities includ- ing major repairs, rehabilitation, replacement, roof deck, drainage systems, and sheet metal repair/replacement. Roofs scheduled for replacement are based on an annual evaluation of their condition. Justification The life expectancy of most roofs at City facilities is 20 to 25 years. There are facilities in the inventory with roof systems that are beyond or near their useful life. Supplemental Information Facilities scheduled for re -roofing are as follows: Fiscal Year 2019: Mitchell Park Storage Pool Filter Facility, Arastradero Gate Way, and Baylands Athletic Center Restroom Fiscal Year 2020: Lucie Stern Community Center Fiscal Year 2021: Avenidas Senior Center Fiscal Year 2022: Peers Park Club House Fiscal Year 2023: Baylands Interpretive Center, PD Lower Roof 138 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2019-2023 CIP: Mitchell Park Storage Pool Filter Facility and Arastradero Gate Way will replace the animal shelter in FY 2019. 2018-2022 CIP: Funding for Ventura Unit 3 has been moved from FY 2021 to 2018 due to its condition and the scheduled work on other Ventura units. The Avenidas Senior Center has been added to FY 2021. Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior FY 2018 Years Budget Func ing Sources Schedule FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total N/A 1,314,943 1,075,487 373,739 396,791 578,867 149,487 815,178 2,314,062 N/A 1,314,943 1,075,487 373,739 396,791 578,867 149,487 815,178 2,314,062 Prior Years FY 2018 Budget Expenc FY 2018 Est. N/A 1,314,943 1,075,487 373,739 396,791 iture Schedule T FY 2021 578,867 149,487 FY 2023 Beyond 5 Year CIP Total 0 0 5Year CIP Beyond 5 Total Year CIP Total N/A N/A 815,178 2,314,062 N/A 1,314,943 1,075,487 373,739 396,791 578,867 149,487 815,178 2,314,062 Operating Impact This project is not anticipated to impact operating expenses. 0 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Parks and Recreation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 except for historic buildings. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 139 CAPITAL IMPROVEMENT FUND Roth Building, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 300 Homer Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Summer 2006 Initial Project Completion: Spring 2007 Revised Project Start: Revised Project Completion: Spring 2019 Project Number: PF-07011 Roth Building Maintenance Description This project provides for window repair, waterproofing of the building foundation walls, installa- tion of electrical service to the building and a new ventilation system. In addition, roofing repairs will be done on an as needed basis until such time that the building is leased and occupied. Justification In Fiscal Year 2004 the City removed the non -historic wings and secured the building. Currently, the building is empty waiting for the Palo Alto History Museum to take possession of the build- ing. Funding was provided on a one-time basis for roofing repair and the installation of down- spouts. The building's roof will require on -going maintenance and repair to prevent further leaking. Water is also entering the building through the basement walls. In order to prevent mil- dew and further deterioration of the building, roof repair, waterproofing, perimeter drainage and installation of a ventilation/dehumidification system are necessary. Supplemental Information Funding was provided as a one-time addition and will be continued until all funding is used or Palo Alto History Museum takes possession. Small repairs are needed on a continual basis. Significant Changes 2017-2021 CIP: Project completion extended to reflect continuing vacancy of the building. 140 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior FY 2018 Years Budget 23,148 42,073 23,148 42,073 Prior Years FY 2018 Est. 0 2,000 41,640 2,000 41,640 0 FY 2021 0 0 0 Expenciture Schedule FY 2018 FY 2018 Budget Est. 23,148 42,073 23,148 42,073 FY 2019 FY 2020 2,000 41,640 0 2,000 41,640 0 FY 2021 0 Operating Impact This project is not anticipated to impact operating expenses. 0 FY 2022 0 5 Year CIP Total 0 41,640 O 41,640 Beyond 5 Year CIP Total 0 66,788 O 66,788 5 Year CIP FY 2023 Total Beyond 5 Year CIP Total 0 41,640 O 41,640 0 66,788 O 66,788 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Historic Resources Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 141 CAPITAL IMPROVEMENT FUND Lot N, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-14003 University Avenue Parking Improvements Description This project provides funding for improvements in the University Avenue parking district includ- ing parking lot resurfacing; striping and signing; parking structure painting or staining; electrical system upgrades needed to support improved lighting; security systems and/or other systems. Justification This project is intended to maintain the existing parking lots and garages in the University Ave- nue parking district to extend the useful life of the pavement surfaces and buildings. Supplemental Information This project is dependent on the availability of funding in the University Avenue Parking Permit Fund. Fiscal Year 2019: Resurface and restripe Lot C (Ramona/Lytton in coordination with Avenidas project). Significant Changes 2019-2023 CIP: Parking Lot C resurfacing will be coordinated with the Avenidas project. With the exception of Lot C, all University Avenue parking district lots were resurfaced and no addi- tional work is needed at this time. 142 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from University Ave. Parking Permit Fund Total Project Phase Construction Total Prior FY 2018 Years Budget N/A N/A N/A Prior Years N/A 360,170 141,759 501,929 FY 2018 Budget 501,929 FY 2018 Est. 0 16,350 357,263 141,759 0 0 FY 2021 0 0 0 0 0 158,109 357,263 0 0 0 Expenc FY 2018 Est. iture Schedule 158,109 357,263 N/A 501,929 158,109 357,263 0 FY 2021 0 0 FY 2022 0 0 0 0 FY 2023 5YearCIP Total 357,263 0 357,263 5 Year CIP Total 0 357,263 0 357,263 Beyond 5 Year CIP Total 0 N/A N/A 0 N/A Beyond 5 Year CIP Total 0 0 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Transportation Section: Parking Goal: T-5 Policy: T-5.9 Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 143 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: MSC Building C Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Fall 2018 Initial Project Completion: Fall 2019 Revised Project Start: Revised Project Completion: Project Number: PE -19001 Entryway to the Water, Gas, Wastewater Offices Water, Gas, Wastewater Office Remodel Description This project provides funding for minor renovations to the Utilities Water Gas Wastewater (WGW) office space at the Municipal Service Center (MSC). The current space no longer meets the operational needs of the department. This project will reconfigure the space so it is more efficient for department operations and replace aging furniture and finishes such as cubicle fur- niture, carpet, paint, and lighting. Enclosed offices may be demolished and relocated. Addi- tionally, electrical, mechanical (HVAC), and fire systems work will be required. Justification The current office space/configuration and furnishing have been in place for about 20 years. A space reconfiguration will place staff from the same work groups back together and allow them to be located next to their supervisors/managers. Additional space and offices are also needed for new staff. The WGW kitchen/lunchroom will be minimized to allow for more space. The proj- ect will also add a small reception/waiting area for visitors. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund O 0 2,737 66,837 0 0 0 69,574 0 69,574 Transfer from Utilities Administration Fund O 0 0 70,000 654,000 0 0 0 724,000 0 724,000 Total O 0 0 72,737 720,837 0 0 0 793,574 0 793,574 144 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2018 Project Phase Years Budget FY 2018 Est. 0 0 0 0 0 0 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 O 0 0 72,737 O 72,737 654,000 66,837 720,837 O 654,000 0 139,574 O 793,574 O 654,000 0 139,574 O 793,574 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 145 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Parks and Open Space CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 147 CAPITAL IMPROVEMENT FUND Brilliance, by Joe O'Connell and Blessing Hancock Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: AC -86017 Art In Public Spaces Description This project provides funding for innovative public art for both interior and exterior public spaces in accordance with the City Council -approved Art in City Capital Improvement Projects ordinance. Justification This project places art in public buildings, plazas, gateways, parks, and other sites frequented by residents and visitors alike. It is expected that public art will enhance community pride and own- ership in the City of Palo Alto. Public Art preserves the long-term viability of the built environ- ment and helps set a standard for aesthetic variety and creativity in the community. Supplemental Information The Art in City Capital Improvement Projects ordinance states that the City will budget one per- cent of its CIP budget for public art, with certain exceptions. A base level of funding in the amount of $50,000 is included each year. Significant Changes Prior to Fiscal Year 2015, one percent for public art was included in the budget for each applica- ble project. Beginning in Fiscal Year 2015, public art funding is accounted for within this project. This change provides a clearer picture of how much funding is available for public art, allows for the pooling of funds for more impactful projects, and ensures that the funds are preserved for public art. 148 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Revenue from the Federal Government Transfer from Fiber Optics Fund Transfer from Gas Fund Transfer from Water Fund Total Project Phase Construction Total Prior FY 2018 Years Budget N/A N/A N/A N/A N/A N/A N/A Prior Years N/A 679,996 30,000 30,000 5,700 5,700 5,700 757,096 FY 2018 Budget 757,096 FY 2018 Est. FY 2021 429,497 1,108,768 1,111,148 218,461 82,949 30,000 0 0 0 0 30,000 0 0 0 0 5,700 0 0 0 0 5,700 0 0 0 0 5,700 0 0 0 0 506,597 1,108,768 1,111,148 218,461 82,949 Expenditure Schedule FY 2018 Est. FY 2019 FY 2020 506,597 1,108, 768 1,111,148 N/A 757,096 506,597 1,108,768 1,111,148 FY 2021 218,461 218,461 FY 2022 82,949 73,922 0 0 0 0 0 73,922 FY 2023 5 Year CIP Total 2,595,248 0 0 Beyond 5 Year CIP Total 0 0 0 O 0 O 0 O 0 2,595,248 0 5 Year CIP Total 73,922 2,595,248 82,949 73,922 2,595,248 Beyond 5 Year CIP 0 0 N/A N/A N/A N/A N/A N/A N/A Total Operating Impact Annual funding in the amount of $30,000 for public art maintenance is allocated to the Com- munity Services Department in the General Fund. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Parks and Gathering Places Goal: L-8 Policy: L-8-5 Relationship to Comprehensive Plan Secondary Connection Element: Land Use and Community Design Section: Commercial Centers Goal: L-4 Policy: L-4.4 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 149 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Adjacent to Baylands Athletic Center (1900 Geng Road) Managing Department: Community Services IBRC Reference: New Initial Project Start: Summer 2018 Initial Project Completion: Summer 2019 Revised Project Start: Revised Project Completion: Project Number: PG -19001 Baylands, March 2017 Baylands Athletic Center 10.5 Acre Expansion Plan Description This project provides funding for conceptual plans and public outreach for future use of an additional 10.5 acre expansion of the Baylands Athletic Center from land previously a part of the golf course. Justification During the golf course reconstruction, 10.5 acres were set aside for future park use and incorpo- ration into the adjacent Baylands Athletic Center. The Parks, Trails, Open Space, and Recreation Master Plan calls for evaluating optimal usage including open space for the 10.5 acre land bank. Funding Source Capital Improvement Fund Transfer from Parks Development Impact Fee Fund Total Prior Years 0 0 0 Funding Sources Schedule FY 2018 Budget 0 0 0 FY 2018 Est. FY 2019 0 5,032 0 100,000 0 105,032 FY 2020 0 0 0 FY 2021 FY 2022 0 0 0 0 0 0 FY 2023 0 0 0 5Year CIP Beyond 5 Total Year CIP Total 5,032 100,000 105,032 0 0 0 5,032 100,000 105,032 150 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget FY 2018 Est. 0 0 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Design Total 0 0 01 O 105,032 O 105,032 0 0 0 O 105,032 O 105,032 O 105,032 O 105,032 Operating Impact This project for conceptual plans does not have an operating budget impact, but once a con- ceptual plan is adopted and built, there will be operating budget impact. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Environmental Impact Analysis: Environmental Review Required. Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 151 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Baylands Nature Preserve (2500 Embarcadero Road) Managing Department: Community Services IBRC Reference: Catch-up Initial Project Start: Fall 2016 Initial Project Completion: Winter 2018 Revised Project Start: Revised Project Completion: Winter 2019 Project Number: PG -17000 Baylands, July 2014 Baylands Comprehensive Conservation Plan Description This project provides funding for a conservation plan that will examine the native vegetation, wildlife habitat resources, and wildlife -appropriate public access for the entire Baylands, includ- ing Byxbee Park. This plan will provide needed information on best areas to maintain wildlife habitat and appropriate areas to develop trails or other recreation amenities; provide a design overlay for appropriate types and locations of public art in the Baylands; and design an inter- pretive messaging throughout the Baylands. The plan seeks to optimize opportunities for low impact recreation ensuring that these are compatible with the Baylands Master Plan direction for a passive park and nature preserve. The Conservation Plan will also provide input to the Byx- bee Park Completion project, design of which is scheduled to begin in Fiscal Year 2019. Justification Staff needs a guiding plan to provide insight on best management practices for wildlife, habitat, vegetation, and recreation management. The plan will also provide priorities, which will help staff and volunteers guide resources to the most important projects. With numerous changes taking place in environmentally significant areas, it is vital to have a holistic vision for the corri- dor that will balance the diverse needs of stakeholders. Supplemental Information A prior project to create a Baylands Comprehensive Conservation Plan was initiated in June 2006 but due to funding cuts the project was not completed. This project will involve hiring a consultant to complete the plan. 152 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2019-2023 CIP: Additional funding of $90,000 added for CEQA. Completion date revised to FY 2019. 2017-2021 CIP: Additional funding of $60,000 was added to include design for interpretive messaging and design overlay for appropriate types and locations of public art. 2016-2020 CIP: Project established. Funding Sources Schedule Funding Source Capital Improvement Fund Total FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total 0 330,000 330,000 94,529 0 0 0 0 94,529 O 330,000 330,000 94,529 0 0 0 0 94,529 Expenciture Schec ule Beyond 5 Year CIP 0 424,529 O 424,529 Project Phase Construction Design Total FY 2018 Budget 0 0 O 330,000 O 330,000 FY 2018 Est. 0 330,000 330,000 FY 2019 4,529 90,000 94,529 FY 2020 0 FY 2021 FY 2022 0 0 0 0 FY 2023 5 Year CIP Total O 4,529 O 90,000 O 94,529 Beyond 5 Year CIP 0 4,529 O 420,000 O 424,529 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Open Space Goal: N-3 Policy: N-3.4 Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project may be subject to CEQA review. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 153 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring 1997 Initial Project Completion: Recurring Project Number: PG -06003 Greer Park, January 2015 Benches, Signage, Walkways, Perimeter Landscaping Description This project provides funding for the restoration and replacement of existing benches, signage, fencing, walkways, and landscaping at various City facilities. Justification Benches, signage, fencing, walkways, and perimeter landscaping at various sites are due for replacement or upgrade based on their age and/or condition. Supplemental Information Replacements will be evaluated and recommended by the Community Services Department on a per park basis with actual work dependent upon bid results. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from General Fund Total Prior FY 2018 FY 2018 Years Budget Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total N/A 298,103 200,000 260,588 159,907 164,060 171,390 169,947 925,892 Beyond 5 Year CIP Total 0 N/A N/A 94,200 94,200 0 0 0 0 0 0 0 N/A N/A 392,303 294,200 260,588 159,907 164,060 171,390 169,947 925,892 0 N/A 154 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget 94,200 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total N/A N/A N/A 392,303 0 200,000 162,485 98,103 392,303 294,200 260,588 159,907 164,060 171,390 169,947 827,789 0 159,907 164,060 171,390 169,947 925,892 0 C 0 98,103 0 N/A 0 N/A 0 N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Parks and Recreation Commission Element: Community Services & Element: Community Services & Facilities Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 155 CAPITAL IMPROVEMENT FUND Bol Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 3590 Laguna Avenue Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Summer 2019 Initial Project Completion: Summer 2020 Revised Project Start: Revised Project Completion: Project Number: PE -16000 Bol Park Improvements Description This project provides funding for safety renovations and accessibility improvements, including repairs to the decomposed granite pathways, park lighting, and fencing. Irrigation renovations and turf restoration are also included in this project, as well as the replacement of two drinking fountains and other site amenities. Justification The concrete walkway and decomposed granite pathway are cracked and/or uneven, creating safety hazards. The brick wall at the playground and other site amenities, including the playing - field backstops, are old or damaged. As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs in addition to safety issues. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5YearCIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 4 0 0 0 0 0 0 231,461 0 231,461 0 0 0 0 O 231,461 O 231,461 O 231,461 O 231,461 156 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenditure Schedule Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 O 207,169 0 0 0 0 24,292 C 0 0 0 O 231,461 0 Operating Impact This project is not anticipated to impact operating expenses. 0 0 0 O 207,169 O 24,292 O 231,461 O 207,169 0 24,292 O 231,461 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 157 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 410 Fernando Ave. Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Fall 2017 Initial Project Completion: Fall 2018 Revised Project Start: Fall 2019 Revised Project Completion: Fall 2020 Project Number: PE -17005 Boulware Park, February 2015 Boulware Park Improvements Description This project provides funding for improvements to the existing children's playground, lighting and site amenities, and accessibility upgrades. Playground improvements include the installa- tion of a new play structure and replacement of existing light pole fixtures, drinking fountains, benches, and trash receptacles. Rubberized surfacing will also be replaced and expanded to increase accessibility. Justification The existing playground equipment, installed in 1993, is approaching the end of its useful life and needs to be replaced. In addition, light poles and site amenities, including drinking foun- tains, benches and trash/recycle receptacles are aged and need replacing. Significant Changes 2019-2023 CIP: Project construction funding moved to Fiscal Year 2020 to address workload plus project priorities. 2018-2022 CIP: Project shifted back to Fiscal Year 2018 following consideration of staff work- load and park priorities. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2021 pending completion of the Parks Master Plan and a reprioritization of parks projects. 158 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Design Total Prior FY 2018 Years Budget FY 2018 Est. O 45,000 15,000 31,173 440,879 O 45,000 15,000 31,173 440,879 Prior Years 0 FY 2018 Budget FY 2021 0 0 0 Expenciture Schedule FY 2018 Est. 0 15,000 30,000 436,791 0 0 O 45,000 0 1,173 4,088 O 45,000 15,000 31,173 440,879 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 0 0 5 Year CIP Total O 472,052 O 472,052 FY 2023 Beyond 5 Year CIP Total 0 487,052 0 487,052 5Year CIP Beyond 5 Total Year CIP Total O 466,791 0 481,791 O 5,261 0 5,261 O 472,052 0 487,052 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 159 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2500 Embarcadero Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Fall 2019 Revised Project Start: Fall 2019 Revised Project Completion: Summer 2021 Project Number: PE -18006 Byxbee Park , March 2015 Byxbee Park Completion Description This project provides funding for the remaining improvements to Byxbee Park following the completion of the remaining landfill capping work. As envisioned by the original artist and land- scape architect, the completion of Byxbee Park would occur following capping of the remainder of the landfill and would consist of a network of white oyster shell -lined trails with wooden view- ing platforms. The hilltops would also be accented with small soil mounds called "hillocks" to be used for planting wildflowers. Additionally, the parking lot for the park would be expanded. Justification While some improvements and amenities have already been provided through the Byxbee Park Trails Project, this project will revisit the vision for the entire park, and develop and implement the plan for the final park. Design of the project will incorporate recommendations from the Baylands Comprehensive Conservation Plan Project. Supplemental Information The Byxbee Park Completion Project is included in the Council Infrastructure Plan. Funds for the project are provided by the Parks Development Impact Fee Fund. The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community and Infrastructure Blue Riddon Commission (IBRC) needs. Significant Changes 2019-2023 CIP: Budget increased to reflect total project cost estimate of $3.6 million. 160 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2018-2022 CIP: Funding has been moved to Fiscal Year 2019 to coordinate with the findings from the Baylands Comprehensive Conservation Plan project. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Parks Dedication Fund Total Prior Years 0 O 400,000 O 400,000 FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 0 (173,962) (1,746,038) 2,450,000 270,000 400,000 2,400,000 0 0 226,038 653,962 2,450,000 270,000 FY 2022 0 0 0 FY 2023 5Year CIP Total O 973,962 O 2,400,000 O 3,373,962 Beyond 5 Year CIP Total O 800,000 0 2,800,000 O 3,600,000 Expenditure Schedule Construction Design Total Prior Years FY 2018 Budget 0 400,000 O 0 O 400,000 FY 2018 Est. 207,220 18,818 226,038 FY 2019 FY 2020 173,962 2,120,000 480,000 330,000 653,962 2,450,000 FY 2021 0 270,000 270,000 FY 2022 0 0 0 FY 2023 5 Year CIP Total O 2,293,962 O 1,080,000 O 3,373,962 Beyond 5 Year CIP 0 2,501,182 O 1,098,818 O 3,600,000 Operating Impact This project is anticipated to impact operating expenses in the future. Byxbee Park is main- tained under a large parks maintenance contract which will be bid out for services during FY 2019. As these costs are quantified, adjustments will be brought forward in future budgets. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Environmental Impact Analysis: This project is anticipated to require an environmental assessment in accordance with CEQA guidelines. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 161 CAPITAL IMPROVEMENT FUND Cameron Park, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2101 Wellesley Street between College and Stanford Avenues Managing Department: Community Services IBRC Reference: Catch-up Initial Project Start: Summer 2017 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2021 Revised Project Completion: Summer 2022 Project Number: PG -14002 Cameron Park Improvements Description This project provides funding to upgrade and renovate safety and accessibility features at Cam- eron Park with a primary focus on the park playground. Justification As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Significant Changes 2018-2022 CIP: Project shifted from Fiscal Year 2020 to Fiscal Year 2022 due to a reprioritiza- tion of parks projects. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 pending completion of the Parks Master Plan and a reprioritization of parks projects. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP FY 2023 Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 0 0 0 0 O 141,682 O 141,682 O 141,682 O 141,682 O 141,682 O 141,682 162 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2018 FY 2018 Project Phase Years Budget Est. 0 0 O 141,682 O 141,682 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 0 0 0 0 Operating Impact This project is not anticipated to impact operating expenses. O 141,682 O 141,682 0 141,682 0 141,682 Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Parks and Recreation Commission Element: Community Services & Element: Community Services & Facilities Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 163 CAPITAL IMPROVEMENT FUND Mitchell Park Dog Run, March 2017 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: New Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PG -18001 Dog Park Installation and Renovation Description This project provides funding for building dog parks at various City parks and facilities that cur- rently do not have dog parks, as well as renovating existing dog parks. Justification Palo Alto has three dog parks, located at Mitchell Park, Hoover Park, and Greer Park. The dog parks at both Hoover and Greer are undersized and should be relocated within the park and expanded. All of the existing dog parks are located in South Palo Alto. The Parks, Trails, Natural Open Space, and Recreation Master Plan provides guidance on dog parks. The policy states that Palo Alto should actively pursue adding dedicated, fenced, dog parks in multiple neighborhoods, equitably distributed between North and South Palo Alto. The size of the dog parks will vary, but should strive to be at least .25 acres and each new dog park installation will require a Park Improvement Ordinance. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. 0 9,907 0 21,390 5 Year CIP FY 2023 Total Beyond 5 Year CIP Total Capital Improvement Fund Transfer from Parks Development Impact Fee Fund Total N/A N/A 150,000 150,000 N/A 150,000 150,000 0 0 0 150,000 0 150,000 O 159,907 0 171,390 0 31,297 0 300.000 0 331,297 0 O N/A O N/A N/A 164 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget FY 2018 Est. O 149,907 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total N/A 140,000 140,000 N/A N/A 150,000 150,000 O 161,390 10,000 O 171,390 10,000 10,000 0 10,000 C O 159,907 Operating Impact Contract cleaning cost of approximately $2,000 per year per dog park. O 311,297 0 20,000 O 331,297 0 0 0 N/A Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Parks and Recreation Commission Element: Community Services & Element: Community Services & Facilities Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15301 N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 165 CAPITAL IMPROVEMENT FUND Boronda Lake Dock, February 2017 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park Boronda Lake (3300 Page Mill Road between Central and Moody) Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Fall 2017 Initial Project Completion: Spring 2018 Revised Project Start: Fall 2021 Revised Project Completion: Winter 2021 Project Number: OS -18000 Foothills Park Boronda Lake Dock Replacement Description This project provides funding for the replacement of an aged and deteriorating Boronda Lake Dock. Justification The dock was originally built in 1965 and was last refurbished in 2010 with repairs to the wood decking. The current condition of the dock is declining and now requires a complete replace- ment of the dock with new decking, ramp, floats, and pilings. Significant Changes 2019-2023 CIP: Project funding has been pushed out to FY 2021. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total O 135,000 O 135,000 0 0 0 0 O 147,654 O 147,654 0 0 O 147,654 O 147,654 O 147,654 O 147,654 166 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget FY 2018 Est. 0 O 12,654 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total O 125,000 0 O 135,000 0 10,000 0 0 0 135,00C 0 0 O 147,654 0 0 O 12,654 O 135,000 O 147,654 0 12,654 0 135,000 O 147,654 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: Possible exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 167 CAPITAL IMPROVEMENT FUND Foothills Park Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park (3300 Page Mill Road between Central and Moody) Managing Department: Public Works IBRC Reference: New Initial Project Start: Fall 2019 Initial Project Completion: Spring 2020 Revised Project Start: Revised Project Completion: Project Number: PE -20000 Foothills Park Dam Seepage Study Description This project provides funding to study a location of historic seepage from the Foothills Park Dam at the sharp bend in the road on the face of the dam. The seepage is very minor, but it appears to be slowly worsening. The source of the seepage is suspected to be the trench back - fill around the pipe that returns shallow groundwater to Boronda Lake. This project will locate and investigate the pipe and trench backfill material. If an engineered solution can be found, this project will also fund construction to slow or stop the seepage as part of a future 5 year CIP plan. The anticipated solution is excavation of a portion of the pipe and backfill with material that is more impervious to water transmissivity. Justification Foothills Park Dam is the key to maintaining the Boronda Lake recreational facility. It is a cher- ished gateway feature of the park. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 O 33,066 O 33,066 0 0 0 0 0 33,066 33,066 O 33,066 O 33,066 168 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2018 FY 2018 Project Phase Years Budget Est. O 33,066 0 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Design 0 0 O 33,066 33,066 Total 0 0 0 O 33,066 0 Operating Impact This project is not anticipated to impact operating expenses. 0 O 33,066 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Parks and Recreation Commission Facilities Planning and Transportation Section: Maintenance of Parks and Commission Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 33,066 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 169 CAPITAL IMPROVEMENT FUND Foothills Park Orchard Glen picnic area, January 2016 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park (3300 Page Mill Road between Central and Moody) Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2021 Initial Project Completion: Fall 2022 Revised Project Start: Revised Project Completion: Project Number: PE -21000 Foothills Park Improvement Project Description This project provides funding to replace the bridge to Sunfish Island, design and permitting to replace the footbridge in Los Trancos Valley, and to replace the grade control structures along Buckeye Creek. Justification The Sunfish Island Bridge (located at Boronda Lake) is in disrepair and needs to be replaced. The footbridge in Los Trancos Valley and grade control structures along Buckeye Creek are deteriorating and approaching the end of their useful life. If no action is taken, the footbridge and grade control structures will likely fail in the next 5-10 years. This would lead to severe ero- sion in several areas of Foothills Park, especially Wild Horse Valley where the existing utility cor- ridors would be threatened. Supplemental Information Sunfish Island Bridge was built in the early 1960's and significant exterior wear and erosion have deteriorated the condition of this bridge as well as the Los Trancos Valley footbridge. The City recently completed a hydrology study of Buckeye Creek to provide recommendations to reduce erosion, sediment deposition, and flooding conditions in Foothills Park. The study recom- mended options to resolve the current erosion issues and to restore the creek channel, including replacement of the footbridge and grade control structures along Buckeye Creek. 170 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2019-2023 CIP: The Los Trancos Valley footbridge and Buckeye Creek grade control structures replacement has been added to the scope of this project. Funding has been increased by $150,000 to address added scope. 2018-2022 CIP: Funding has been moved from Fiscal Year 2020 to Fiscal Year 2021 to coordi- nate with the findings from the Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Comprehensive Conservation Plan project. Funding Source Capital Improvement Fund Total Prior Years 0 0 Funding Sources Schedule FY 2018 Budget 0 0 FY 2018 Est. 0 0 FY 2019 0 0 FY 2020 O 455,152 O 455,152 FY 2022 Expenciture Schedule 0 0 FY 2023 5 Year CIP Total O 455,152 O 455,152 Beyond 5 Year CIP El 0 455,152 O 455,152 Project Phase Construction Design Total Prior Years 0 0 0 FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 O 0 0 0 209,122 O 0 0 0 246,030 o o 0 0 455,152 FY 2022 0 0 FY 2023 of 5 Year CIP Total O 209,122 0 246.030 O 455,152 Beyon Year CIP Total 0 209,122 O 246,030 O 455,152 Operating Impact This project is not anticipated to impact operating expenses in the future. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Parks and Recreation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 171 CAPITAL IMPROVEMENT FUND Pearson-Arastradero Preserve, January 2016 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Summer 2020 Initial Project Completion: Summer 2022 Revised Project Start: Summer 2018 Revised Project Completion: Summer 2020 Project Number: PG -17001 Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Conservation Plan Description This project provides funding to create a comprehensive conservation plan for Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park. The plan will provide guidance on wildlife and habitat management, public access and recreation, trails, and interpretive messaging. Justification Staff needs a guiding plan to provide insight on best management practices for wildlife, habitat, vegetation, and recreation management. The plan will also provide priorities, which will help staff and volunteers guide resources to the most important projects. Significant Changes 2018-2022 CIP: Project shifted from Fiscal Year 2021 to Fiscal Year 2019 due to a reprioritization of parks projects. 2017-2021 CIP: Project established. 172 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2018 Years Budget 0 0 0 0 315,096 0 O 315,096 Ex 0 FY 2021 0 0 0 aenciture Schedule 0 5 Year CIP Total O 315,096 O 315,096 Beyond 5 Year CIP Total 0 315,096 O 315,096 Project Phase Construction Design Total Prior Years 0 0 FY 2018 FY 2018 Budget Est. 0 01 FY 2019 15,096 O 300,000 O 315,096 FY 2020 0 01 FY 2021 0 0 FY 2022 0 01 5 Year CIP FY 2023 Total Beyond 5 Year CIP Total 15,096 0 15,096 O 300,000 0 300,000 O 315,096 0 315,096 Operating Impact This project may result in recommendations that impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Open Space Goal: N-3 Policy: N-3.4 Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project may be subject to CEQA review. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 173 CAPITAL IMPROVEMENT FUND Golf Course Net and Artificial Turf Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Palo Alto Municipal Golf Course (1875 Embarcadero Road) Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Spring 2018 Initial Project Completion: Summer 2018 Revised Project Start: Winter 2020 Revised Project Completion: Spring 2020 Project Number: PG -18000 Golf Course Net and Artificial Turf Replacement Description This project provides funding for the removal and replacement of golf course driving range net- ting and synthetic turf. Justification Based on age, condition, and useful life expectancy, replacement is projected to be needed in 2020. The golf course driving range is a popular facility, and is used as a teaching area. The facility is an important source of revenue to the City, and keeping it in a state of good repair will aid in maintaining this revenue stream. Supplemental Information This project is pending a cost estimate update as current estimate was made in FY 2013. Significant Changes 2018-2022 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 due to a reprioritiza- tion of parks projects. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 O 0 FY 2023 5Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 O 820,858 O 820,858 O 0 O 820,858 O 820,858 O 820,858 O 820,858 174 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget FY 2018 Est. 0 795,858 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 0 25,000 C 0 0 0 01 0 820,858 0 0 Operating Impact This project is not anticipated to impact operating expenses. O 795,858 O 25,000 O 820,858 O 795,858 0 25,000 O 820,858 Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Parks and Recreation Commission Element: Community Services & Element: Community Services & Facilities Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 175 CAPITAL IMPROVEMENT FUND Heritage Park Bench, March 2017 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 300 Homer Avenue (bounded by Waverley, Homer, and Bryant) Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Summer 2020 Initial Project Completion: Summer 2022 Revised Project Start: Revised Project Completion: Project Number: PG -21000 Heritage Park Site Amenities Replacement Description The project provides funding for replacement of select walkways and all of the site amenities in Heritage Park including: benches, picnic tables, trash receptacles, playground arbor, bicycle racks and drinking fountain. Justification Installed in 2005, the current site amenities have reached the use expectancy and need replace- ment. As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total Project Phase 0 0 Prior Years 0 0 FY 2018 Budget 0 0 0 0 O 9,844 103,976 O 9,844 103,976 Expenciture Schedule FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 O 113.820 O 113,820 FY 2023 0 113,820 O 113,820 5YearCIP Beyond 5 Total Year CIP Total Construction Design Total 0 0 0 0 0 0 0 0 0 0 0 0 O 844 O 9,000 O 9,844 103,976 0 103,976 O 104,820 O 9,000 O 113,820 0 104,820 O 9,000 O 113,820 176 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Parks and Recreation Commission Element: Community Services & Element: Community Services & Facilities Facilities Section: Maintenance of Parks and Section: Maintenance of Parks and Community Facilities Community Facilities Goal: C-3 Policy: C-3.3 Program: 03.3.1 Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15301 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 177 CAPITAL IMPROVEMENT FUND Hoover Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2901 Cowper Street Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Fall 2018 Initial Project Completion: Spring 2019 Revised Project Start: Summer 2021 Revised Project Completion: Winter 2022 Project Number: PE -18012 Hoover Park Improvements Description This project provides funding for the replacement of the existing concrete walkway, repairs to the existing decomposed granite walkway and replacement of site amenities, including playfield backstops, benches, tables and trash receptacles. Also included are repairs to the existing brick wall surrounding the children's playground. Justification The concrete walkway and decomposed granite pathway is cracked and/or uneven, creating safety hazards. The brick wall at the playground and other site amenities, including the playfield backstops, are old or damaged. Significant Changes 2018-2022 CIP: The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community and Infrastruc- ture Blue Ribbon Commission (IBRC) needs. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2021 pending completion of the Parks Master Plan and a reprioritization of parks projects. 2016-2020 CIP: Project moved from 2018 to 2017 based on review of staff work load. 178 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2018 Years Budget O 49,335 O 49,335 0 0 0 0 FY 2021 O 84,528 675,936 O 84,528 675,936 Expenciture Schedule 5 Year CIP Total 0 760.464 O 760,464 Beyond 5 Year CIP Total 0 760,464 O 760,464 Project Phase Construction Design Total Prior Years FY 2018 FY 2018 Budget Est. 0 0 O 49,335 O 49,335 0 0 0 FY 2019 0 0 FY 2020 FY 2021 O 0 0 84,528 O 84,528 675,936 FY 2022 675,936 0 FY 2023 5 Year CIP Total 0 675,936 O 84,528 O 760,464 Beyond 5 Year CIP Total 0 675,936 O 84,528 O 760,464 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 179 CAPITAL IMPROVEMENT FUND Wgi lF T -.. I)R. F01.111 EUGENIE I\ I ,TOHNSON PAM Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 251 Waverley Street Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Spring 2021 Initial Project Completion: Winter 2022 Revised Project Start: Revised Project Completion: Project Number: PE -21002 Johnson Park Johnson Park Renovation Description This project provides funding for the renovation of existing park elements, including asphalt concrete and brick pathways, site furnishings, and playground equipment, as well as resurfacing, fencing, and improvements to irrigation and lighting. Justification Pathways and park amenities are in need of repair or improvements to maintain functionality. Funding Sources Schedule Prior Funding Source Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total 0 0 0 O 0 0 0 0 O 110,537 1,351,872 O 110,537 1,351,872 Expenciture Schec ule O 1,462,409 O 1,462,409 O 1,462,409 O 1,462,409 Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP FY 2023 Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 O 0 0 0 0 1,351,872 O 0 0 0 110,537 0 O 0 0 0 110,537 1,351,872 Operating Impact This project is not anticipated to impact operating expenses. O 1,351,872 O 110,537 O 1,462,409 O 1,351,872 0 110,537 O 1,462,409 180 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 181 CAPITAL IMPROVEMENT FUND Mitchell Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 600 East Meadow Drive Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Fall 2018 Initial Project Completion: Summer 2019 Revised Project Start: Summer 2022 Revised Project Completion: Summer 2023 Project Number: PE -18010 Mitchell Park Improvements Description This project provides funding for repair and replacement of equipment and amenities through- out Mitchell Park. The improvements include replacement of the playground equipment located along East Meadow Drive, renovation of the water -play element, repair of the covered wood walkway structure, replacement of playground and water -play area fencing, and new rubber- ized surfacing. Also included are irrigation renovations, turf restoration, and replacement of site amenities and decomposed granite pathways. Justification The playground equipment, water -play element, fencing, covered wood walkway structure, decomposed granite pathways and site amenities have surpassed their expected lifecycle. Repair and/or replacement is necessary. Loss of vegetation has been linked to poor irrigation. Supplemental Information Design of the new playground equipment will include outreach to nearby schools that have pro- vided input regarding the playground equipment in the past. The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community needs and recommendations from the Infrastructure Blue Rib- bon Committee (IBRC). Significant Changes 2019-2023 CIP: This project has been deferred due to staffing constraints. 2018-2022 CIP: Design shifted from Fiscal Year 2021 to Fiscal Year 2020. 182 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2016-2020 CIP: Based on the IBRC keep -up schedule for the park, irrigation renovations, turf restoration and park amenities replacement were added to the project's scope with an addi- tional budget allocation of $946,000. This additional work was scheduled for Fiscal Year 2020, and the project schedule was adjusted accordingly. Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2018 Years Budget 0 0 0 0 FY 2018 Est. 0 0 FY 2019 0 0 FY 2020 0 0 FY 2021 FY 2022 FY 2023 5 Year CIP Total O 318,087 1,877,905 2,195,992 O 318,087 1,877,905 2,195,992 Expenditure Schedule Beyond 5 Year CIP Total O 2,195,992 O 2,195,992 Project Phase Construction Design Total 0 0 FY 2018 Budget 0 0 0 FY 2018 Est. 0 0 0 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 FY 2022 FY 2023 5 Year CIP Total O 0 1,877,905 1,877,905 0 318,087 0 318,087 O 318,087 1,877,905 2,195,992 Beyon Year CIP Total O 1,877,905 O 318,087 O 2,195,992 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Environmental Impact Analysis: This project may require an environmental assessment in accordance with CEQA guidelines. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 183 CAPITAL IMPROVEMENT FUND Byxbee Park pole field, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: OS -09001 Off-load Pathway Resurfacing And Repair Description This project provides funding for the maintenance of Palo Alto's 9 -miles of off -road paved trail system that is 35 years old and requires on -going, phased repairs. This project removes and and replaces severely damaged sections of asphalt, repairs, cracks and base failures, and resurfaces worn or uneven surfaces of off -road asphalt pathways and bicycle trails. Priority will be given to the repair of the most uneven sections of pathway. Staff uses surface assessment data prepared by Public Works Engineering and input from the public to prioritize repair or replacement proj- ects. Justification This project is intended to maintain the existing system of off -road pathways and trails through- out Palo Alto in order to extend the useful life of pathway surfaces. The project will ensure safe, even and handicapped accessible surfaces for pedestrians, cyclists, and skaters. Repair of uneven trail surfaces will greatly reduce accidents. Significant Changes 2019-2023 CIP: The Adobe Creek Reach Trail is a 600 foot long segment of the existing Santa Clara Valley Water District's maintenance road on the east side of Adobe Creek, between West Bayshore Road and East Meadow Drive. This trail will provide an off -road, more direct access to the Highway 101 Pedestrian and Bicycle Overcrossing. The project includes trail pave- ment, grading and drainage, and installation of safety railing and fencing. 184 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2018-2022 CIP: In accordance with the Funding Agreement for the project, a payment of approximately $170,000 will be made to the Joint Power Agreement (JPA) "Highway 101 to Bay Flood Control" project in FY 2018. The remaining balance will be used for off -road trail repairs. Funding Sources Schedule Funding Source Capital Improvement Fund Total Construction Total Prior FY 2018 Years Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5Year CIP Total N/A 236,109 183,334 291,753 106,605 109,373 114,260 113,298 735,289 N/A 236,109 183,334 291,753 106,605 109,373 114,260 113,298 735,289 Prior Years N/A FY 2018 Budget 236,109 Expenditure Schedule FY 2018 Est. 183,334 FY 2019 291,753 FY 2020 106,605 FY 2021 109,373 FY 2022 114,260 FY 2023 113,298 5 Year CIP Total 735,289 N/A 236,109 183,334 291,753 106,605 109,373 114,260 113,298 735,289 Operating Impact This project is not anticipated to impact operating expenses. Beyond 5 Year CIP Total 0 0 Beyond 5 Year CIP 0 0 N/A N/A Total Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 185 CAPITAL IMPROVEMENT FUND Boronda Lake, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park Boronda Lake (3300 Page Mill Road between Central and Moody) Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: 0S-00002 Open Space Lakes And Pond Maintenance Description This project rehabilitates lakes and ponds in open space nature preserves to protect wildlife habitat and recreational safety and to meet State Division of Safety of Dams requirements. The project funds annual harvesting of non-native pond weeds and cattails at Boronda Lake in Foot- hills Park. The project also funds maintenance of the Duck Pond aerator for improved water quality. Justification Pond weeds and cattails must be regularly removed from Boronda Lake to prevent non-native plants from displacing native plants that are essential to the survival of fish and foraging ani- mals. This also will provide access for recreational fishing and boating safety. The State Division of Safety of Dams mandates cattail removal to maintain the Boronda Dam. The Baylands Duck Pond aeration system maintains water quality for wildlife. Significant Changes 2016-2020 CIP: This project was converted to annual recurring status, rather than past practice of receiving additional funding every other year. The change addressed the changing needs of Boronda Lake. The aquatic weeds that are harvested need to be cleared more thoroughly every year. 186 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior FY 2018 Years Budget FY 2018 Est. FY 2021 5YearCIP Total N/A 72,791 72,000 48,095 47,972 49,218 51,417 50,984 247,686 N/A 72,791 72,000 48,095 47,972 49,218 51,417 50,984 247,686 Prior Years N/A FY 2018 Budget 72,791 Expenciture Schedule FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 Beyond 5 Year CIP Total N/A 0 N/A 5YearCIP Beyond 5 FY 2023 Total Year CIP 72,000 48,095 47,972 49,218 51,417 50,984 247,686 0 N/A 72,791 72,000 48,095 47,972 49,218 51,417 50,984 247,686 Operating Impact This project is not anticipated to impact operating expenses. Total Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1.5 Program: N1.5.1 Review: Parks and Recreation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 187 CAPITAL IMPROVEMENT FUND Baylands Bench, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: OS -00001 Open Space Trails and Amenities Description This project provides funding to restore unpaved trails, fences, picnic areas, and campgrounds at Foothills Park, the Baylands, and the Pearson-Arastradero Nature Preserves. The project also provides habitat protection by guiding park users towards areas dedicated for hiking, biking, and assembling. Benches, tables, footbridges, and fences that are at the end of their useful life will systematically be replaced. Justification Open Space trails require ongoing repair of natural erosion, storm damage, and control of aggressive plants, such as thistle and poison oak to ensure that facilities are safe, accessible, and maintained for recreational uses. These restoration projects are consistent with the Aras- tradero Preserve Trails Management Plan and the Foothills Park Trails Maintenance Plan. Supplemental Information Improvements to the trails within Pearson-Arastradero Preserve move trails away from environ- mentally sensitive areas and correct steeply sloped trails, thereby reducing erosion and provid- ing better access to park users with disabilities. These restoration projects are consistent with the Arastradero Preserve Trails Management Plan and the Foothills Park Trails Maintenance Plan. Significant Changes 2017-2021 CIP: Additional $55,000 in funding added in Fiscal Year 2017 for one-time repairs of the Los Trancos Trail. 188 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior FY 2018 Years Budget FY 2018 Est. FY 2021 5 Year CIP Total N/A 312,979 311,000 185,885 186,559 191,403 199,954 198,272 962,073 N/A 312,979 311,000 185,885 186,559 191,403 199,954 198,272 962,073 Prior Years N/A Expenciture Schedule FY 2018 FY 2018 Budget Est. 312,979 311,000 FY 2019 185,885 FY 2020 186,559 FY 2021 191,403 FY 2022 199,954 FY 2023 198,272 5YearCIP Total 962,073 N/A 312,979 311,000 185,885 186,559 191,403 199,954 198,272 962,073 Operating Impact This project is not anticipated to impact operating expenses. Beyond 5 Year CIP Total N/A 0 N/A Beyond 5 Year CIP Total 0 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1.5 Program: N1.5.1 Review: Parks and Recreation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 189 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PG -09002 ■ Briones Park, January 2015 Park and Open Space Emergency Repairs Description This project provides funding for the replacement or extensive repair of playgrounds, play yard surfaces, wooden structures, park amenities, and play equipment in the event of storms, fire, vandalism or structural failure. Justification This project allows for the replacement or repair of damaged equipment or play structures for the convenience of the public. Significant Changes 2019-2023 CIP: Funding is gradually increasing from $75,000 to $200,000 annually over the 5 year CIP. The project is used to address unpredicted issues like trails closed due to strong storm damage, failing infrastructure that can be repaired (the Baylands Sailing Station), and prema- ture failure of playground equipment and surfacing. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total N/A 122,638 119,000 108,853 106,605 136,717 171,390 226,596 750.161 N/A 122,638 119,000 108,853 106,605 136,717 171,390 226,596 750,161 0 N/A 0 N/A 190 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget 0 136,717 171,390 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total N/A 122,638 N/A 105,215 106,605 0 119,000 3,638 N/A 122,638 119,000 108,853 106,605 136,717 171,390 226,596 750,161 226,596 746,523 0 3,638 0 C 0 0 N/A 0 N/A 0 N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Parks and Recreation Commission Element: Community Services & Element: Community Services & Facilities Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 191 CAPITAL IMPROVEMENT FUND Park Restroom, February 2017 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: New Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PG -19000 Park Restroom Installation Description This project provides funding for installation of restrooms at City parks that currently do not have restroom facilities. The restrooms may be prefabricated, and each installation will require a Park Improvement Ordinance. Justification Many parks in the City have no restroom facilities within the park boundaries. This project will provide for one park restroom installation every other year in parks that are approximately two acres or larger, have amenities that encourage visitors to stay in the park, have high level of use, and where there are no nearby public restrooms available. The Parks, Trails, Natural Open Space, and Recreation Master Plan provides guidance on potential restroom locations. Supplemental Information Public outreach will occur as specific parks are considered for restroom installation. Funding Source Capital Improvement Fund Transfer from Parks Development Impact Fee Fund Total Prior Years Funding Sources Schedule FY 2018 Budget N/A 0 N/A 0 N/A 0 FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 0 17,612 0 32,806 0 46,544 O 350,000 0 350,000 0 350,000 1,050,000 O 367,612 0 382,806 0 396,544 1,146,962 5Year CIP Beyond 5 Total Year CIP 96,962 Total 0 N/A O N/A O N/A 192 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget FY 2018 Est. 352,806 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total N/A N/A 0 0 337,612 0 0 30,000 N/A 0 0 367,612 O 30,000 O 382,806 O 366,544 1,056,962 O 30,000 90.000 O 396,544 1,146,962 0 0 0 N/A N/A N/A Operating Impact Contracting cleaning costs about $8,400 per year per restroom. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Architectural Review Board Element: Community Services & Element: Community Services & Facilities Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Parks and Recreation Commission Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15303 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 193 CAPITAL IMPROVEMENT FUND Pearson Arastradero Preserve Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 1530 Arastradero Road Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2020 Initial Project Completion: Fall 2021 Revised Project Start: Fall 2019 Revised Project Completion: Fall 2021 Project Number: PE -21001 Pearson Arastradero Improvement Project Description This project provides funds for replacing fencing, signs, gates, bridge decking, and making improvements to some of the seasonal trails to help reduce winter trail closures. Justification The fencing, signs, gates, and bridge decking have exceeded their useful lifespans, and need to be replaced. There are a number of seasonal trails that must be closed during the rainy season. The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community needs and Infrastructure Blue Rib- bon Committee recommedations. Significant Changes 2018-2022 CIP: Design was advanced from Fiscal Year 2021 to Fiscal Year 2020. 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY 2018 FY 2018 Budget Est. 0 27,555 325,109 0 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 27,555 325,109 0 0 352.664 0 352,664 0 352,664 0 352,664 194 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget FY 2018 Est. 0 0 325,109 0 0 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 0 0 0 27,555 0 0 27,555 325,109 0 325,109 0 27,555 0 0 352,664 0 325,109 27,555 352,664 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Parks and Recreation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 195 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 1530 Arastradero Road Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Fall 2017 Initial Project Completion: Spring 2018 Revised Project Start: Fall 2020 Revised Project Completion: Winter 2020 Project Number: 05-18001 Pearson Arastradero Parking Lot - Overflow Area, February 2017 Pearson Arastradero Preserve Parking Lot Improvement Description This project provides funding to improve the Pearson Arastradero Preserve parking lot by improving the base rock surfacing, adding drainage, widening the entrance for safety, and new fencing. The improvement will allow the overflow parking area to be open year round, rather than only during the dry periods of the year. Justification The existing parking lot and overflow lot are in poor condition. The main parking lot holds approximately 32 cars when carefully parked. The adjacent overflow lot holds approximately 15 cars, and cannot be used during the rainy season. The parking lot fills typically on weekends by 9am. On weekdays the lot fills with users by late afternoon to sunset. Significant Changes 2019-2023 CIP: Completion date revised to FY 2021. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total O 155,000 O 155,000 0 0 0 0 O 169,528 O 169,528 0 0 O 169,528 O 169,528 0 169,528 0 169,528 196 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGE I CAPITAL IMPROVEMENT FUND Project Phase Prior Years FY 2018 Budget Expenciture Schec FY 2018 Est. ule T FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total O 125,000 0 O 155,000 0 0 0 14,528 0 0 14,528 0 155,000 0 0 0 169,528 0 0 169,528 30,000 0 0 0 155,00C 0 O 14,528 0 155,000 O 169,528 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project may be exempt from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 197 CAPITAL IMPROVEMENT FUND Peers Park, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 1899 Park Boulevard Managing Department: Community Services IBRC Reference: Catch-up Initial Project Start: Summer 2017 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2023 Revised Project Completion: Fall 2023 Project Number: PG -14001 Peers Park Improvements Description This project provides funding for upgrades and renovations of the irrigation system and turf at Peers Park. The project will also replace the park benches and drinking fountains, resurface the basketball and tennis court playing surfaces, and repair court fencing. Justification The existing irrigation system, benches, and drinking fountains have exceeded their useful lives. Significant Changes 2019-2023 CIP: Project shifted from Fiscal Year 2021 to Fiscal Year 2023 due to reprioritization of parks projects. 2018-2022 CIP: Project shifted from Fiscal Year 2020 to Fiscal Year 2021 due to reprioritization of parks projects. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 pending completion of the Parks Master Plan and a reprioritization of parks projects. Func ing Sources Schec ule Prior Funding Source Years FY 2018 Budget Y 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP FY 2023 Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 0 0 0 0 0 0 0 232,261 232,261 0 232,261 232,261 0 232,261 0 232,261 198 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 C 0 0 0 0 0 Operating Impact This project is not anticipated to impact operating expenses. O 226,809 226,809 O 5,452 5,452 O 232,261 232,261 O 226,809 0 5,452 O 232,261 Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Parks and Recreation Commission Element: Community Services & Element: Community Services & Facilities Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 199 CAPITAL IMPROVEMENT FUND Ramos Park, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 800 East Meadow Drive Managing Department: Community Services IBRC Reference: Catch-up Initial Project Start: Summer 2015 Initial Project Completion: Summer 2015 Revised Project Start: Summer 2019 Revised Project Completion: Spring 2020 Project Number: PG -14000 Ramos Park Improvements Description This project provides funding for safety and accessibility improvements at Ramos Park includ- ing replacing the existing park playground, benches, and drinking fountain, as well as resurfac- ing the basketball court playing surface. Justification The existing playground, benches, basketball court surfaces, and drinking fountains have exceeded their useful lives. As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Significant Changes 2018-2022 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 due to reprioritization of parks projects. Also, project increased by $54,000 to address IBRC recommendations. 2017-2021 CIP: Timeline extended to reflect direction from Finance Committee and City Coun- cil during budget approval process. 2016-2020 CIP: The project completion orginally referred only to the pre -design phase and was modified to represent completion of the full project, including construction. 200 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior FY 2018 Years Budget 0 Prior Years 0 0 0 0 FY 2018 Est. 0 0 0 244,125 O 244,125 FY 2021 0 0 0 Expenciture Schedule FY 2018 FY 2018 Budget Est. FY 2019 FY 2020 0 0 0 244,125 0 0 O 244,125 FY 2021 0 Operating Impact This project is not anticipated to impact operating expenses. 0 FY 2022 0 0 5 Year CIP Total O 244,125 O 244,125 Beyond 5 Year CIP Total 0 244,125 O 244,125 5Year CIP Beyond 5 FY 2023 Total Year CIP Total O 244,125 O 244,125 0 244,125 O 244,125 Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Parks and Recreation Commission Element: Community Services & Element: Community Services & Facilities Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 201 CAPITAL IMPROVEMENT FUND Rinconada Park February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 777 Embarcadero Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Spring 2019 Revised Project Start: Summer 2017 Revised Project Completion: Winter 2019 Project Number: PE -08001 Rinconada Park Improvements Description This project provides funding for upgrades to safety, site amenities, playground facilities, irriga- tion, drainage and accessibility improvements at Rinconada Park. Justification The Rinconada Park Long Range Plan outlined improvements related to deferred maintenance items at the park, such as installing wider pathways rather than repairing the existing pathways. Significant Changes 2019-2023 CIP: The project increased by $1.3 million to reconstruct the parking lot, update park signage, and renovate the playground and reconstruct the paths on the west end of the park. Funding from the Community Center Impact Fee Fund will be used for these items. 2018-2022 CIP: The project was delayed to coordinate with environmental assessments for the Junior Museum and Zoo (JMZ), Rinconada Park Long Range Plan and the Parks, Trails, Natural Open Space and Recreation Master Plan Parks (Master Plan), to be complete by Fiscal Year 2018. Park construction will be coordinated to follow the proposed JMZ rebuilding. $706,000 of the construction phase funding will be utilized for costs associated with relocation of the existing JMZ operation to Cubberley and permit & inspection fees needed for the JMZ rebuild- ing. 2017-2021 CIP: Timeline extended to reflect direction from Finance Committee and City Coun- cil during budget approval process. 2016-2020 CIP: Project was delayed to await the completion of the Rinconada Park Long Range Plan and environmental review. Funding for construction was advanced from Fiscal Year 202 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2018 to 2017 and combined with funding from Fiscal Year 2015 to implement a single phase project. The total budget has been reduced by $600,000 from the budget shown in the Fiscal Years 2015-2019 CIP to focus on deferred maintenance items. Funding to enhance the park will be considered as part of the funding needs for the entire City park system once the Rinconada Park Long Range Plan and the Parks Master Plan are completed. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Community Center Impact Fee Fund Total Prior FY 2018 Years Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 9,961 1,929,000 1,629,000 330,434 204,347 22,533 0 0 0 0 1,999,529 75,000 FY 2022 0 0 FY 2023 5 Year CIP Total O 557,314 0 2,074,529 Beyond 5 Year CIP Total 0 2,196,275 0 2,074,529 9,961 1,929,000 1,629,000 330,434 2,203,876 97,533 0 0 2,631,843 0 4,270,804 Expenditure Schedule Project Phase Construction Design Total FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 0 1,629,000 1,629,000 318,000 2,203,876 9,960 300,000 0 12,434 0 9,960 1,929,000 1,629,000 330,434 2,203,876 FY 2021 97,533 0 97,533 FY 2022 0 0 5 Year CIP Total O 2,619,409 O 12,434 O 2,631,843 Beyond 5 Year CIP Total 0 4,248,409 O 22,394 O 4,270,803 Operating Impact This project may impact operating expenses in future years. As the scope of this project is bet- ter defined through the design process, operating impacts will be reviewed and adjustments may be brought forward as part of the annual budget process, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 203 CAPITAL IMPROVEMENT FUND Robles Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 4116 Park Blvd Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Fall 2018 Initial Project Completion: Summer 2019 Revised Project Start: Summer 2020 Revised Project Completion: Winter 2021 Project Number: PE -18015 Robles Park Improvements Description This project provides funding for the replacement of play equipment and resurfacing in two children's playground areas; repairs to a basketball court and adjacent concrete wall; and replacement of perimeter fencing, concrete pathways and other site amenities. Irrigation reno- vations and turf restoration are also included in this project. Justification The playground areas, backstop, basketball court, concrete pathways and site amenities have surpassed their intended useful lives and are in need of replacement or repairs. Damaged and/ or dead vegetation necessitates irrigation renovation as well as turf restoration. Supplemental Information The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community and IBRC needs. Significant Changes 2018-2022 CIP: Design was shifted from Fiscal Year 2020 to Fiscal Year 2021. Construction was shifted from Fiscal Year 2020 to Fiscal Year 2022. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2021 pending completion of the Parks Master Plan and a reprioritization of parks projects. 2016-2020 CIP: Project schedule moved forward by one year based on review of staff work- load and resources. 204 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2018 Years Budget 0 0 0 FY 2018 Est. 0 0 0 0 FY 2021 O 104,035 946,310 O 104,035 946,310 Expenciture Schedule 5 Year CIP Total O 1,050,345 O 1,050,345 Beyond 5 Year CIP Total 0 1,050,345 O 1,050,345 Project Phase Construction Design Total Prior Years 0 0 FY 2018 FY 2018 Budget Est. 0 0 0 0 FY 2019 0 0 FY 2020 FY 2021 FY 2022 O 0 946,310 O 104,035 0 FY 2023 5YearCIP Total O 946,310 O 104,035 Beyond 5 Year CIP Total 0 946,310 O 104,035 O 104,035 946,310 0 1,050,345 0 1,050,345 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Review: Parks and Recreation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 205 CAPITAL IMPROVEMENT FUND Seale Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 3100 Stockton PI Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Summer 2018 Initial Project Completion: Winter 2018 Revised Project Start: Summer 2020 Revised Project Completion: Summer 2021 Project Number: PG -14003 Seale Park Improvements Description This project provides funding for upgrades and renovations for safety and accessibility improvements at Seale Park. The project will replace existing park amenities, picnic tables, and playground structures including a playhouse and swings; refinish the playground perimeter fencing; and repair damaged decomposed granite and concrete pathways. Turf restoration and irrigation renovations will also be included as well as replacement of bollards at the park entrances, the park sign, and a small stone wall located in the middle of the park. Justification As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Drainage issues will be resolved with repairs to the damaged pathways. Irrigation renovations and turf resto- ration is required where existing areas are damaged or dead. Significant Changes 2018-2022 CIP: Project shifted from Fiscal Year 2020 to Fiscal Year 2021 due to a reprioritiza- tion of parks projects. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 pending completion of the Parks Master Plan and a reprioritization of parks projects. 2016-2020 CIP: Based on the IBRC keep -up schedule for the park, replacement of the play- ground structure has been added to the project's scope with an additional budget allocation of $209,000. 206 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Design Total Prior FY 2018 Years Budget 0 Prior Years 0 0 0 0 0 FY 2018 Est. 0 0 0 0 FY 2021 O 360,932 O 360,932 0 Expenciture Schedule FY 2018 FY 2018 Budget Est. 0 0 0 O 327,170 O 33,762 O 360,932 0 0 0 0 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 5 Year CIP Total O 360,932 O 360,932 5 Year CIP FY 2023 Total Beyond 5 Year CIP Total 0 360,932 O 360,932 Beyond 5 Year CIP Total 0 0 327,170 0 327,170 O 0 33,762 0 33,762 O 0 360,932 0 360,932 Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Parks and Recreation Commission Element: Community Services & Element: Community Services & Facilities Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 207 CAPITAL IMPROVEMENT FUND Rinconada Tennis Courts, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PG -06001 Tennis and Basketball Court Resurfacing Description This project provides funding for tennis and basketball court repair and resurfacing in various Palo Alto parks. Justification Tennis and basketball courts require ongoing repairs and resurfacing due to wear and tear. Resurfacing of courts will enhance the safety, quality, and condition of these athletic facilities. Supplemental Information Work to be completed under this project is scheduled as follows: Fiscal Year 2019: Mitchell Park tennis and handball courts reconstruction or resurfacing Fiscal Year 2020: Rinconada Park tennis courts reconstruction (all courts) Fiscal Year 2021: Basketball court resurfacing: Briones Park, Johnson Park and Terman Park Fiscal Year 2022: Tennis courts at Terman Park, and Weisshaar Park Fiscal Year 2023: Terman basketball courts resurfacing Significant Changes 2017-2021 CIP: Tennis courts at Cubberley Community Center have been removed from this project and now are covered in a separate project within the Cubberley Infrastructure Fund. 208 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2018 Years Budget FY 2018 Est. FY 2021 5 Year CIP Total N/A 544,522 363,734 415,704 229,201 235,152 245,658 243,591 1,369,306 N/A 544,522 363,734 415,704 229,201 235,152 245,658 243,591 1,369,306 Expenciture Schedule Beyond 5 Year CIP Total N/A O N/A Project Phase Construction Design Total Prior Years N/A N/A N/A FY 2018 FY 2018 Budget Est. 544,522 0 FY 2019 234,916 0 363,734 180,788 544,522 363,734 415,704 FY 2020 229,201 0 229,201 FY 2021 235,152 0 235,152 FY 2022 245,658 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total 243,591 1,188,518 0 0 180,788 245,658 243,591 1,369,306 0 N/A O N/A O N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Relationship to Comprehensive Plan Plan Primary Connection Secondary Connection Element: Community Services & Element: Community Services & Facilities Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 209 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: New Initial Project Start: Fall 2017 Initial Project Completion: Spring 2018 Revised Project Start: Fall 2018 Revised Project Completion: Spring 2020 Project Number: PG -18002 Cubberley Fields, March 2017 Turf Management Plan Description This project provides funding to evaluate select natural turf athletic fields maintained and bro- kered by the City for organized sports activities, and provides recommendations for improving the quality and durability of the fields. Justification The Parks, Trails, Open Space, and Recreation Master Plan emphasizes a high community prior- ity to maintain quality turf fields to accommodate high demand and high use of the fields. With such volume of usage, the ability to maintain natural turf fields becomes difficult. The Turf Man- agement Plan will make recommendations to upgrade the fields making them more durable for heavy use and recommend maintenance practices to ensure extensive use. Significant Changes 2019-2023 CIP: Completion date revised to FY 2020 Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Parks Development Impact Fee Fund Total Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5Year CIP Beyond 5 Total Year CIP 0 0 (100,000) 105,032 0 0 0 0 105,032 O 100,000 100,000 0 0 0 0 0 0 O 100,000 0 105,032 0 0 0 0 105,032 Total 0 5,032 O 100,000 O 105,032 210 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2018 Project Phase Years Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Design O 100,000 O 105,032 0 0 O 105,032 105,032 Total O 100,000 O 105,032 0 0 0 O 105,032 0 105,032 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Potential Board/Commission Review: Parks and Recreation Commission Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15301 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 211 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2100 Dartmouth Street between College and Stanford Avenues Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Fall 2021 Initial Project Completion: Spring 2022 Revised Project Start: Revised Project Completion: Project Number: PG -22000 Werry Playground, March 2017 Werry Park Playground Improvements Description This project provides funding for the replacement and ADA upgrades of the existing play- ground. The benches, tables, trash receptacles, bicycle rack and drinking fountain have reached the end of their useful life and need replacement as well. Perimeter landscaping will be replaced as part of this project. Justification Built in 2002, the existing playground equipment has reached its use expectancy with limited accessibility. As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Funding Source Capital Improvement Fund Total Prior Years 0 0 Funding Sources Schedule FY 2018 Budget 0 0 FY 2018 Est. FY 2019 FY 2020 0 0 Expenc FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP O 0 0 114,260 0 114,260 0 114,260 O 0 0 114,260 0 114,260 iture Schedule 114,260 Project Phase Construction Design Total Prior FY 2018 Years Budget 0 0 0 FY 2018 Est. 0 0 FY 2019 0 0 0 0 0 FY 2020 0 FY 2021 FY 2022 104,260 O 10,000 O 114,260 5 Year CIP FY 2023. Total O 104,260 O 10,000 O 114,260 Beyond S Year CIP Total 0 104,260 O 10,000 O 114,260 212 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Parks and Recreation Commission Element: Community Services & Element: Community Services & Facilities Facilities Section: Maintenance of Parks and Section: Maintenance of Parks and Community Facilities Community Facilities Goal: C-3 Policy: C-3.3 Program: C3.3.1 Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15301 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 213 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Streets and Sidewalks CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 215 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Winter 2018 Revised Project Start: Revised Project Completion: Project Number: PE -18001 East Meadow Caltrain Crossing CaTrain Corridor Video Management System Installation Description This project will install video cameras at the four at -grade crossings along the Caltrain corridor. The integrated video management system would be connected to the City's fiber loop and can be accessed in the Emergency Operations Center or monitored by a third -party. Justification Since 2009, the City has used the services of contract security guards at the Caltrain at -grade crossings. This program is commonly referred to as Track Watch. Given the on -going expense of these contracts, the installation of the integrated video systems would be a permanent solution. Supplemental Information Funding sources for this project are currently under review by staff. In addition the timing of this project will be aligned with the overall Project Safety Net strategy, including a review of the use of Track Watch guards as well as Project Safety Net collaborative initiatives. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 1,550,000 1,521,689 29,418 0 1,550,000 1,521,689 29,418 0 0 0 0 0 0 29,418 0 29,418 0 1,551,107 0 1,551,107 216 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2018 Project Phase Years Budget FY 2018 Est. 29,418 0 0 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction O 1,550,000 1,521,689 O 29,418 O 1,551,107 Total O 1,550,000 1,521,689 29,418 0 0 0 O 29,418 Anticicatec Operating Budget Needs FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 General Fund -Operating 325,000 334,750 344,792 355,136 365,790 O 1,551,107 Operating Impact The ongoing annual expenditures for remote monitoring, maintenance, fiber subscription costs, and power is estimated to be $0.3 million in FY 2019 and increase by 3% annually thereafter. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.3 Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible categorical exemption from CEQA under section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 217 CAPITAL IMPROVEMENT FUND Byron Street (1200 Block), January 2013 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: P0-12001 Curb and Gutter Repairs Description This project provides funding to repair curbs and gutters that have been uplifted by tree roots and allows for the installation of valley gutters in the Barron Park neighborhood to address ponding and poor drainage. Justification Ponding related to curb and gutter problems is a health hazard. Standing water can be a breed- ing ground for mosquitoes and encourage algae growth, becoming a hazard for bicyclists and pedestrians. The annual street maintenance project does not address these problems on small isolated sections of curb and gutter found on streets with good road surfaces. Significant Changes 2018-2022 CIP: Additional funding in the amount of $250,000 for Fiscal Year 2018 to install val- ley gutters as needed in the Barron Park neighborhood in coordination with Street Resurfacing Program work occurring in Barron Park. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total N/A 930,112 592,364 454,864 110,220 130,043 159,044 165,863 1,020,034 N/A 930,112 592,364 454,864 110,220 130,043 159,044 165,863 1,020,034 0 N/A 0 N/A 218 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total N/A N/A N/A 922,266 584,518 452,527 108,555 126,370 153,140 159,277 999,869 2,337 1,665 3,673 5,904 930,112 592,364 454,864 110,220 130,043 159,044 165,863 1,020,034 7,846 7,846 6,586 20,165 0 N/A N/A 0 N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.10 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 219 CAPITAL IMPROVEMENT FUND El Camino Median Landscape Improvements March 2015 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Summer 2015 Initial Project Completion: Spring 2017 Revised Project Start: Summer 2019 Revised Project Completion: Fall 2022 Project Number: PE -13017 E Camino Median Landscape Improvements Description This project provides funding for median improvements on El Camino Real. The improvements will include water conservation measures such as new drip irrigation systems and new drought tolerant trees, shrubs, and groundcover. Median designs will be consistent with the goals and objectives of the March 2007 El Camino Real Master Planning Study, and will also consider any relevant guidance from the Grand Boulevard Initiative. Justification Medians, planters, and islands along El Camino Real have fallen into disrepair. Landscape plants and materials have exceeded their useful lives. These structures are primarily designed to regu- late traffic and provide attractive landscapes and welcoming gateways to the City. Supplemental Information The provision of adequate landscaping and irrigation reduces siltation and runoff and removes carbon dioxide from the environment. The Fiscal Year 2021 improvements will address medians from City limits to University Avenue, and from Page Mill Road to Arastradero Road. Significant Changes 2018-2022 CIP: The Cambridge to Grant median scope of work previously included in this proj- ect is now included in the El Camino Real Pedestrian Safety and Streetscape Project, PL -18002. 220 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2017-2021 CIP: The Cambridge to Grant median work has been moved to Fiscal Year 2017. The City limits to University Avenue and Page Mill Road to Arastradero Road work has been moved to Fiscal Year 2021. Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2018 Years Budget 12,329 12,329 0 0 FY 2018 Est. 0 0 FY 2019 FY 2020 FY 2021 0 77,154 918,107 O 77,154 918,107 FY 2022 Expenciture Schedule 0 0 FY 2023 5Year CIP Total O 995,261 O 995,261 Beyond 5 Year CIP Total 0 1,007,590 0 1,007,590 Project Phase Construction Design Total Prior Years 0 12,328 12,328 FY 2018 Budget 0 0 0 FY 2018 Est. 0 0 0 FY 2019 FY 2020 0 0 O 77,154 O 77,154 FY 2021 212,107 706,000 918,107 FY 2022 0 0 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP O 212,107 0 O 783,154 0 795,482 O 995,261 0 1,007,589 Total 212,107 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Land Use and Community Design Section: Employment Districts Goal: L-5 Policy: L-5.3 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 221 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Newell Rd at SF Creek Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2012 Initial Project Completion: Spring 2015 Revised Project Start: Revised Project Completion: Fall 2018 Project Number: PE -12011 Newell Road Bridge, February 2015 Newell Road/San Francisquito Creek Bridge Replacement Description This project will provide funding to remove and replace the Newell Road bridge over San Fran- cisquito Creek. Design considerations include a clear span over the creek to allow the channel to convey a flow consistent with the San Francisquito Joint Powers Authority's (JPA) initial flood protection project as well as bicycle and pedestrian traffic. Justification The existing bridge, constructed in 1911, acts as a flow restriction of San Francisquito Creek as its abutments encroach into the channel cross-section. Removal of the existing bridge is a neces- sary element of the San Francisquito Creek Joint Powers Authority (JPA) comprehensive flood management program. Additionally, the existing bridge does not have accommodations for either pedestrians or bicyclists. Supplemental Information Staff has secured grant funding from Caltrans Highway Bridge Program (HBP) for the design and environmental assessment/permitting of the project. HBP funds will likely be approved to pay for 88.5% of project construction costs. As the bridge links to East Palo Alto and is part of the JPA's comprehensive flood management plan, staff of all three agencies will coordinate closely on the design and public outreach elements of this project. Due to community concern for traffic and the visual impacts of a replacement bridge, the scope of the project has expanded to include a CEQA Environmental Impact Report/NEPA Environ- 222 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND mental Assessment (EIR/EA) process that will evaluate multiple project alternatives, addressing flood control, traffic, aesthetics, and other potential impacts of the project. The cost estimate on this project will likely need to be reevaluated and adjusted since last done in 2015. The cost will likely increase due to escalation, project delays, and the need for more coordination with other agencies than initially anticipated. Significant Changes 2017-2021 CIP: The project completion date has been extended to Fall 2018 to account for the expanded environmental analysis and project permitting requirements. 2016-2020 CIP: Construction funding moved to Fiscal Year 2017 to reflect delays in securing State funding for environmental work. Timeline extended to reflect project duration through construction phase. 2015-2019 CIP: Construction funding moved to Fiscal Year 2016 to reflect the time needed to complete the additional CEQA work. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Revenue from the State of California Total Project Phase Construction Design Total Prior Years FY 2018 Budget FY 2018 Est. 706,284 3,255,502 730,502 123,726 FY 2020 0 0 FY 2022 0 FY 2023 5Year CIP Beyond 5 Total Year CIP Total 0 123,726 O 1,560,512 37,755 0 0 0 0 0 0 0 0 0 37,755 171,593 0 0 2,500,000 0 0 0 0 2,500,000 0 2,671,593 915,632 3,255,502 730,502 2,623,726 0 0 0 0 2,623,726 0 4,269,860 Prior Years FY 2018 Budget 548,422 2,500,000 367,208 755,502 915,630 3,255,502 Expenciture Schedule FY 2018 Est. 730,502 2,623,726 0 0 730,502 2,623,726 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5 Year CIP Beyond 5 Total Year CIP Total O 2,623,726 O 0 O 2,623,726 0 3,902,650 O 367,208 O 4,269,858 Operating Impact This project is not anticipated to impact operating expenses. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 223 CAPITAL IMPROVEMENT FUND Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-2.8 Program: S2.8.4 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Planning and Transportation Commission Environmental Impact Analysis: An Environmental Impact Report and NEPA analysis are being completed for this project. 224 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Middlefield Road (1500 Block), January 2013 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: P0-89003 Sidewalk Repairs Description This project provides funding for sidewalk repairs as part of an annual district -based rehabilita- tion program, alleviating the backlog of sidewalk repairs and enhancing pedestrian comfort and safety. Additionally, a sidewalk program assessment to evaluate options for improving the City's Sidewalk Repair Program will be completed in Summer 2018 and offer suggestions for estab- lishing goals and priorities related to repairs and replacements throughout the City. Justification The result of this project is better sidewalk conditions and a potential reduction in sidewalk- related injuries. Supplemental Information There are 23 sidewalk districts throughout the City. The district program began in 1986 with a goal of completing work in all 23 districts within 30 years. Work for all 23 districts was com- pleted in early 2017 and the sidewalk program assessment was completed in 2016. Significant Changes 2018-2022 CIP: Funding for this project has been reduced by $0.5 million per year pending completion of the assessment study. 226 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2018 Years Budget FY 2018 Est. FY 2021 5 Year CIP Total N/A 2,331,144 1,974,377 1,628,027 1,333,659 1,573,525 1,924,429 2,006,946 8,466,586 N/A 2,331,144 1,974,377 1,628,027 1,333,659 1,573,525 1,924,429 2,006,946 8,466,586 Ex aenciture Schecule Beyond 5 Year CIP Total N/A 0 N/A Project Phase Construction Design Total Prior Years FY 2018 Budget FY 2018 Est. FY 2023 5 Year CIP Total N/A 2,302,219 1,956,446 1,600,954 1,304,998 1,543,530 1,893,312 1,974,770 8,317,564 N/A 28,925 17,931 27,073 28,661 29,995 31,117 32,175 149,021 N/A 2,331,144 1,974,377 1,628,027 1,333,659 1,573,525 1,924,429 2,006,945 8,466,585 Beyond 5 Year CIP Total 0 N/A 0 N/A 0 N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Planning and Transportation Facilities Commission Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 227 CAPITAL IMPROVEMENT FUND CROSS TRAFFIC DOES NOT STOP Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: P0-11000 Traffic sign, April 2015 Sign Reflectivity Upgrade Description This project provides funding for inventorying, upgrading, and maintaining all traffic signs owned by the City of Palo Alto in order to comply with new federal requirements for sign reflec- tivity standards. Justification The FHWA (Federal Highway Administration) has passed regulations requiring minimum retro- reflectivity levels for traffic signs. The new retroreflectivity regulations require regular annual sign inspections and replacement of signs not meeting the new minimum retroreflectivity stan- dards. Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior Years Funding Sources Schedule FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5Year CIP Beyond 5 Total Year CIP N/A 205,355 87,520 174,397 55,110 65,022 79,522 82,932 456,983 N/A 205,355 87,520 174,397 55,110 65,022 79,522 82,932 456,983 Prior Years N/A FY 2018 Budg,- 205,355 87,520 Expenc iture Schedule FY 2019 174,397 FY 2020 55,110 FY 2021 65,022 FY 2022 79,522 5 Year CIP FY 2023 Total 82,932 456,983 N/A 205,355 87,520 174,397 55,110 65,022 79,522 82,932 456,983 N/A N/A Beyond S Year CIP Total 0 0 N/A N/A 228 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.10 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 229 CAPITAL IMPROVEMENT FUND Streetlight, Guinda Street, November 2014 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Summer 2012 Initial Project Completion: Spring 2013 Revised Project Start: Spring 2018 Revised Project Completion: Fall 2019 Project Number: PE -13014 Street Lights Condition Assessment Description This project provides funding to assess the condition of the streetlight system. The assessment will include an inventory of the entire lighting system, including age and condition of conduit, wiring, street light poles, foundations, luminaires, and lighting coverage. Determining the inspection, maintenance, repair, and rehabilitation necessary to prolong the life of the City's streetlight system is also included in this project. Justification There are over 6,000 streetlights in Palo Alto. In some areas, existing conduit is over 40 years old and in such poor condition that no repairs can be made. Streetlight systems are integral as they afford safe routes for motorists and pedestrians. An assessment is needed to evaluate the age and condition of each element of the streetlight system in order to plan cost-effective maintenance and replacement programs for the future. Supplemental Information The Infrastructure Blue Ribbon Commission recommended that a streetlight system assessment be conducted to determine the condition of and replacement program for the City's streetlight infrastructure. The assessment will also consider appropriate recommendations for streetlights determined to be historic, or in neighborhoods with unique streetlights. Significant Changes 2019-2023 CIP: Due to other high priority projects, this project has been delayed until Spring 2019. 230 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2018-2022 CIP: Due to other high priority projects, this project has been delayed until Summer 2017. 2017-2021 CIP: Due to other high priority projects, initiation of this project has been delayed until Spring 2016. Funding Source Capital Improvement Fund Total Prior Years Funding Sources Schedule FY 2018 Budget 8,798 220,078 8,798 220,078 FY 2018 Est. FY 2019 FY 2020 O 228,683 O 228,683 0 0 FY 2021 FY 2022 FY 2023 0 0 Expenciture Schec ule 0 0 5 Year CIP Total Beyond 5 Year CIP Total O 228,683 O 228,683 O 237,481 O 237,481 Project Phase Construction Design Total Prior FY 2018 Years Bud= 0 220,078 8,798 0 8,798 220,078 FY 2018 Est. FY 2019 FY 2020 O 0 0 228,683 O 228,683 0 0 FY 2021 0 0 FY 2022 0 0 5 Year CIP FY 2023 Total 0 O 228,683 O 228,683 Beyond 5 Year CIP Total O 0 0 237,481 O 237,481 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.3 Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 231 CAPITAL IMPROVEMENT FUND East Bayshore Road street lights, February 2015 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: P0-05054 Street Lights Improvements Description This project provides funding to replace street light poles, pole foundations, luminaires, and wir- ing as needed to restore or improve street lighting. Justification There are over 6,000 street lights in Palo Alto. In some areas existing concrete or cast iron street light poles are failing and no longer serviceable. Additionally, poles damaged due to accidents must be replaced immediately. Luminaires are replaced to improve lighting levels and therefore safety. The Electric Fund maintains the poles, luminaires, and circuits and installs new street lights as requested by Public Works. Supplemental Information The Streetlight Condition Assessment project (PE -13014) is expected to be completed in 2019 and will result in recommendations for replacement of street lights. Where desired, efforts to match existing will be made. Funding Sources Schedule Prior Funding Source Years FY 2018 FY 2018 Budget Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total N/A 305,737 28,958 259,775 165,330 195,065 238,566 248,795 1,107,531 N/A 305,737 28,958 259,775 165,330 195,065 238,566 248,795 1,107,531 0 N/A 0 N/A 232 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2018 Project Phase Years Budget FY 2018 Est. 259,775 165,330 195,065 238,566 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction N/A 305,737 28,958 248,795 1,107,531 N/A Total N/A 305,737 28,958 259,775 165,330 195,065 238,566 248,795 1,107,531 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.3 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 233 CAPITAL IMPROVEMENT FUND Curtner Avenue (300 Block), February 2015 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PE -86070 Street Maintenance Description This project provides funding for annual resurfacing, slurry seal, crack seal, and reconstruction of various city streets. Justification The Pavement Maintenance Management System (PMMS) and StreetSaver are used to identify streets requiring maintenance (based on the biannual Pavement Condition Index (PCI) survey of all City streets). City Council established a goal of achieving an average citywide PCI of 85, excellent pavement condition, by 2021. The approved funding level in this CIP is expected to result in reaching that goal by 2019. At the end of Fiscal Year 2019, the average PCI is expected to be 84. Supplemental Information Staff is supplementing the City's PMMS with Metropolitan Transportation Agency's StreetSaver software, whose modeling capabilities will be used to determine future funding levels to main- tain the citywide PCI average of 85 once it has been achieved. The list of streets to be included in this project will be prioritized and coordinated with Utilities Department projects and in the Bicycle and Pedestrian Transportation Plan. This project is partially funded by revenues from gas taxes and vehicle registration fees. 234 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2019-2023 CIP: FY 2019 costs are offset by One Bay Area Grant (OBAG) Cycle 2 guaranteed funding and San Antonio/W.Bayshore Impact Fee Fund in the amount of $1.0 million and $0.9 million, respec-tively. The impact fee funding will be used to make improvements on the San Antonio/Charles-ton intersection and repave the San Antonio overpass. Funding increased by $1.2 million annually from Road Maintenance and Rehabilitation Account (RMRA - S.B.1 funding) from the State of California, starting in FY 2020. 2018-2022 CIP: The last phase of work on Alma Street (Rinconada Avenue to Palo Alto Avenue) is postponed until FY 2018 to incorporate additional transportation improvements that are cur- rently in design. Funding Sources Schec ule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2021 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Revenue from Other Agencies Revenue from the Federal Government Revenue from the State of California Transfer frm SA/W Bayshore Traffic Impact Fee Fund Transfer from Gas Tax Fund Total Project Phase N/A 8,819,484 8,545,253 3,995,552 4,092,524 2,747,683 3,962,195 4,249,417 19,047,371 0 N/A 406,970 48,970 394,000 394,000 394,000 9,000 421,000 1,612,000 0 N/A N/A 946,170 946,170 1,009,000 0 0 0 0 1,009,000 0 N/A N/A 412,376 385,000 27,000 27,000 27,000 412,000 0 493,000 0 N/A N/A 0 0 900,000 0 0 0 0 900,000 0 N/A N/A 1,300,000 1,685,3761 1,300,000 2,470,000 2,470,000 2,470,000 2,470,000 11,180,000 N/A 11,885,000 11,610,769 7,625,552 6,983,524 5,638,683 6,853,195 7,140,417 34,241,371 Prior Years Ex FY 2018 FY 2018 Budget Est. FY 2019 aenciture Schedule FY 2021 FY 2022 FY 2023 5 Year CIP Total N/A O N/A O N/A Beyond 5 Year CIP Total Construction Design Total N/A 11,631,969 11,357,738 7,514,305 6,800,056 5,374,025 6,344,356 6,573,334 32,606,076 N/A 253,031 253,031 111,247 183,468 264,658 508,839 567,083 1,635,295 N/A 11,885,000 11,610,769 7,625,552 6,983,524 5,638,683 6,853,195 7,140,417 34,241,371 Operating Impact This project is not anticipated to impact operating expenses. 0 0 O N/A N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 235 CAPITAL IMPROVEMENT FUND Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 236 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: P0-11001 Park and Oxford lane lines, February 2015 Thermoplastic Lane Marking and Striping Description This project provides funding for thermoplastic pavement markings on paved roadways to pro- vide guidance and information to motorists, bicyclists, and pedestrians. By 2010, most pave- ment markings had been converted from paint to thermoplastic. While thermoplastic is a durable, long lasting pavement marking, most streets will require a second or third application of thermoplastic during the pavement's useful lifespan. Justification Upgrading all street painting to thermoplastic has improved roadway safety for motorists, pedestrians, and bicyclists as the reflectivity and durability of thermoplastic exceeds that of paint. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total N/A 136,731 63,250 154,287 82,665 97,533 119,283 124,398 578,166 N/A 136,731 63,250 154,287 82,665 97,533 119,283 124,398 578,166 0 N/A N/A 238 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2018 Project Phase Years Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction N/A 136,731 63,250 154,287 82,665 97,533 119,283 124,398 578,166 N/A Total N/A 136,731 63,250 154,287 82,665 97,533 119,283 124,398 578,166 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.10 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 239 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Traffic and Transportation CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 241 CAPITAL IMPROVEMENT FUND Bicycle and Pedestrian Safety Upgrades Rendering Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PL -04010 Bicycle and Pedestrian Transportation Plan Implementation Description This project provides funding for the design and construction of bicycle boulevards, enhanced bikeways, shared -use paths, bicycle parking, and a citywide bicycle sharing system in accor- dance with the Palo Alto Bicycle and Pedestrian Transportation Plan, which was adopted by City Council in 2012. Justification Projects identified in the Palo Alto Bicycle and Pedestrian Transportation Plan, as well as bicycle parking facilities and bicycle/pedestrian project planning activities, will facilitate safer, traffic calmed biking routes and provide better commute alternatives. Supplemental Information The Neighborhood Traffic Safety and Bicycle Boulevards Project - Phase 1 is under construction and scheduled to be completed in late 2018. It includes seven miles of bicycle boulevards iden- tified in the 2012 Palo Alto Bicycle and Pedestrian Transportation Plan. The Neighborhood Traf- fic Safety and Bicycle Boulevards Project - Phase 2 project will be ready for construction in Fiscal Year 2019. 242 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Construction Revenue from Other Agencies Transfer from Stanford University Medical Ctr Fund Total Prior FY 2018 Years Budget N/A N/A N/A N/A N/A 7,756,516 203,463 0 5,200,000 13,159,979 FY 2018 Est. 5,756,516 3,061,921 0 0 203,463 0 5,200,000 1,200,000 11,159,979 4,261,921 1,033,234 0 0 1,200,000 2,233,234 FY 2021 300,000 0 0 0 300,000 0 0 0 0 0 Expenditure Schedule 0 0 0 0 0 5 Year CIP Total 4,395,155 0 0 2,400,000 6,795,155 Beyond 5 Year CIP Total 0 0 0 0 0 N/A N/A N/A N/A N/A Project Phase Construction Design Total Prior Years FY 2018 Est. FY 2019 FY 2020 N/A 12,947,889 10,947,889 4,261,921 2,233,234 N/A 212,090 212,090 0 0 N/A 13,159,979 11,159,979 4,261,921 2,233,234 FY 2021 FY 2022 300,000 0 300,000 0 0 FY 2023 5 Year C1P Total O 6,795,155 O 0 O 6,795,155 Beyond 5 Year CIP 0 0 Total N/A N/A N/A Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Sustainable Transportation Goal: T-1 Policy: T-1.19 Program: T1.19.2 Relationship to Comprehensive Plan Secondary Connection Element: Transportation Section: Streets Goal: T-3 Policy: T-3-5 Program: T3.5.1 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 243 CAPITAL IMPROVEMENT FUND Charleston-Arastradero, Arastradero at Clemo, January 2013 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Charleston/Arastradero Corridor Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2013 Initial Project Completion: Summer 2016 Revised Project Start: Spring 2014 Revised Project Completion: Spring 2020 Project Number: PE -13011 Charleston/Arastradero Corridor Project Description This project provides funding for the reconfiguration of the Charleston/Arastradero corridor including engineering design and construction of new landscaped median islands, bulb outs, enhanced bike lanes, new street trees, and lighting. During the design phase, opportunities for including "green infrastructure" features such as infiltration basins and porous hardscape sur- faces will be explored. The conceptual design and California Environmental Quality Act (CEQA) review for the entire corridor was completed in September 2015 and National Environmental Protection Act (NEPA) was completed in October 2016. Final design for the corridor was com- pleted in Fall 2017. Justification The project will result in enhanced travel safety, increased use of environmentally friendly travel alternatives, reduced motor vehicle congestion, and enhanced aesthetics on the Charleston- Arastradero Corridor. Construction will be addressed in phases due to grant funding deadlines starting with Arastradero Road (Georgia Avenue to Foothill Expressway) and Charleston Road (Middlefield Road to Alma Street). The last phase is Arastradero Road (Georgia Avenue to El Camino Real) and Charleston Road (El Camino Real to Alma Street and Middlefield Road to Fabian Way). 244 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Supplemental Information The Charleston/Arastradero Corridor project was adopted by City Council in January 2003, and included in the City Council Infrastructure Plan in 2014. City Council approved the permanent retention of the new lane configurations on Charleston in 2008 and on Arastradero in 2012. Grant proceeds and funding from the State will be used to partially offset the costs of this proj- ect, including: a $0.5 million Caltrans Safe Routes to School (SR2S) grant, awarded in 2012; a $1.0 million Valley Transportation Authority - Vehicle Emissions Reductions Based at Schools (VERBS) grant, awarded in 2013; a $0.1 CalRecycle grant for rubberized asphalt pavement, awarded in 2017; and $1.2 million for Road Maintenance and Rehabilitation (S.B.1 funding) from the State of California. The cost estimate for this project will likely need to be adjusted from what derived during the City Council Infrastructure Plan's development because older estimates were not escalated to the current year or to future years when construction would actually occur. Significant Changes 2019-2023 CIP: Budget increased to reflect total project cost estimate of $19.6 million. This project will be completed in three phases, and the first phase was awarded in Fiscal Year 2018. 2018-2022 CIP: This project is expected to be constructed in phases. The first phase of con- struction is anticipated to begin in November 2017. 2016-2020 CIP: The project completion date has been extended to reflect the full funding of the project's estimated cost. Funding Source Prior Years Func FY 2018 Budget FY 2018 Est. ing Sources Schec FY 2019 FY 2020 FY 2021 Capital Improvement (653,062) 9,120,333 10,570,333 (2,315,986) 5,945,200 400,000 Fund Revenue from Other Agencies Revenue from the State of California Transfer frm Charleston/ Arastradero Dev Impct Fund Transfer from Gas Tax Fund Transfer from Stanford University Medical Ctr Fund Transfer From Storm Drainage Fund Total 0 1,000,000 0 0 0 0 0 700,604 250,604 1,575,300 0 0 835,000 12,000 12,000 0 0 C ule FY 2022 0 0 0 0 5Year CIP Beyond 5 FY 2023 Total Year CIP O 4,029,214 0 13,946,485 O 0 0 0 O 1,575,300 0 1,825,904 O 0 0 847,000 0 0 0 1,140,686 0 0 0 0 1,140,686 0 1,140,686 1 .550, 00C 0 0 0 0 0 0 0 0 0 1,550,000 0 330,000 330,000 0 0 0 0 0 0 0 330,000 1,731,938 11,162,937 11,162,937 400,000 5,945,200 400,000 0 0 6,745,200 0 19,640,075 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 245 CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget FY 2018 Est. 0 0 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 4,748 10,242,545 10,917,831 400,000 5,945,200 400,000 1,727,185 920,392 245,106 0 1,731,933 11,162,937 11,162,937 400,000 5,945,200 400,000 0 0 O 6,745,200 0 C O 6,745,200 O 17,667,779 0 1,972,291 O 19,640,070 Anticioatec Operating Budget Needs FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 General Fund -Operating 70,545 72,136 73,775 75,463 Operating Impact This project is anticipated to impact operating expenses in the future. Landscaping and irriga- tion maintenance is estimated to increase by $53,045 in FY 2020 and by 3% annually thereafter. Tree trimming maintenance is estimated to be $17,500 per year. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.7 Relationship to Comprehensive Plan Secondary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.6 Program: T6.6.6 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: A Mitigated Negative Declaration was completed in 2004, with an addendum completed in September 2015 for CEQA. 246 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Bicyclists on Churchill 2015 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: El Camino Real & Churchill Avenue Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Fall 2013 Initial Project Completion: Fall 2015 Revised Project Start: Revised Project Completion: Summer 2019 Project Number: PL -14000 Churchill Avenue Enhanced Bikeway Description This project includes planning, design and construction of a shared -use path along the north side of Churchill Avenue between the existing shared -use path at Castelleja Avenue and the Stanford Perimeter Trail. It also includes intersection improvements at Churchill Avenue and El Camino Real, which will include a new dedicated westbound right -turn lane and an improved bicycle connection to the Bryant Street Bicycle Boulevard east of Alma Street. Justification This is a priority project within the Palo Alto Bicycle + Pedestrian Transportation Plan. Specifi- cally, this project advances objective three, which develops a core network of shared paths, bikeways, and traffic -calmed streets that connect residential districts, schools, and parks. Supplemental Information In prior years, this project was funded only for design. This project is funded by Transportation Impact fees through transfer to the Capital Improvement Fund. Additional funding for this proj- ect is in PL -04010, Bicycle and Pedestrian Transportation Plan Implementation. Significant Changes Acquisition of necessary easements has been more time-consuming that was originally esti- mated. Project timeline has also been adjusted in light of project management staff departures and a focus on enhanced community engagement. 248 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Traffic Impact Fee Fund Total Prior Years FY 2018 Budget FY 2018 Est. FY 2019 204,767 129,961 (620,039) 750,000 0 1,000,000 1,000,000 204,767 1,129,961 379,961 750,000 FY 2020 0 FY 2021 0 FY 2022 0 FY 2023 5 Year CIP Total O 750,000 Beyond 5 Year CIP Total 0 334,728 0 0 0 0 0 0 0 1,000,000 0 0 0 0 750,000 0 1,334,728 Expenditure Schedule Project Phase Construction Design Total Prior Years FY 2018 Budget 198,127 1,129,961 6,640 0 204,767 1,129,961 FY 2018 Est. 379,961 0 379,961 FY 2019 750,000 0 750,000 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5 Year CIP Total O 750,000 O 0 O 750,000 Beyond 5 Year CIP Total 0 1,328,088 O 6,640 O 1,334,728 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.1 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Element: Transportation Section: Sustainable Transportation Goal: T-1 Policy: T-1.19 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 249 CAPITAL IMPROVEMENT FUND GARAGE ID PYLON "P.1 LEVEL DISPLAY SIGN 4BA OZ. <i.5F Parking Revenue Collection Equipment Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Downtown Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Summer 2018 Revised Project Start: Revised Project Completion: Summer 2020 Project Number: PL -15002 Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collection Equip. Description This project addresses infrastructure and capital improvements for downtown parking facilities. This includes a facility management system, lane equipment, lane access controls, and pay -on - foot pay stations. This project includes design and installation of new downtown parking guid- ance systems, access controls and revenue collection equipment that will be coordinated with both the Downtown Parking Wayfinding project (PL -15004) and findings from the Downtown Parking Management Study, which were presented to the City Council early in 2017. This project also includes cameras in garages for patron security. City Council has directed staff to proceed with a Single Space Detection with Individual Indica- tor Lights: This system provides the highest level of customer service, and track occupancy by space using ceiling mounted detection sensors in conjunction with LED lights mounted above each space that indicate type of space (available, occupied, permit, public, handicapped, valet, etc.). Justification This project is identified in both the City's Comprehensive Plan and the Transportation Nexus Study as a means to reduce congestion and air quality impacts resulting from motorists search- ing for vacant parking spaces. 250 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ■ CAPITAL IMPROVEMENT FUND Significant Changes 2019-2023 CIP: This project is scheduled to go out to bid in summer of 2018. Implementation will span Fiscal Years 2019 and 2020. The budget has been increased by $0.4 million to cover the cost of security cameras in garages in Fiscal Year 2020. Funding Source Capital Improvement Fund Transfer from University Ave. Parking Permit Fund Total Prior Years 113,233 0 113,233 Funding Sources Schedule FY 2018 Budget 108,571 0 108,571 FY 2018 Est. FY 2019 FY 2020 44,571 191,734 113,105 0 1,100,000 1,300,000 44,571 1,291, 734 1,413,105 FY 2021 0 0 FY 2022 0 0 FY 2023 5 Year CIP Total O 304,839 0 2,400,000 Beyond 5 Year CIP Total 0 462,643 0 2,400,000 0 0 0 2,704,839 0 2,862,643 Expenditure Schedule Construction Design Total F rror Years FY 2018 Budget 0 108,571 113,233 0 113,233 108,571 44,571 1,291,734 1,413,105 FY 2018 Est. FY 2019 FY 2020 44,571 1,291,734 1,413,105 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5 Year CIP Total O 2,704,839 O 0 O 2,704,839 Beyon • 5 Year CIP Total 0 2,749,410 O 113,233 O 2,862,643 Operating Impact The ongoing operating costs for cameras is not know at this time; however, as these costs are quantified, adjustments will be brought forward in future budgets. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Transportation Section: Motor Vehicle and Bycle Parking Goal: T-5 Policy: T-5.2 Program: T52.1 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 251 CAPITAL IMPROVEMENT FUND CITY OF PALO ALTO PARKING REP Pefmi. andfmions Gly of PaloPito MEW U, PAYUTAOME RESIDENTS EMPLOYEES VISITORS PARNIN6MIMES PARNINGPRO6RNMS Q DOWNTOWN 8 EVERGREEN PARK-MAYFIELO RPP RENEWALS BEGIN MARCH 2018 Residential Parking Permit Website Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Downtown Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Winter 2017 Revised Project Start: Summer 2018 Revised Project Completion: Spring 2022 Project Number: PL -16002 Downtown Parking Management and System Implementation Description This project includes implementation and installation of equipment to implement the outcomes of the paid parking study for Downtown, including the Comprehensive Parking Permit and Cita- tion System. Justification As part of the integrated strategy to address Downtown traffic and parking concerns, staff con- ducted a comprehensive study of parking management strategies, including paid parking for the Downtown core. The study included an evaluation of how to best use the City's existing parking supply and recommended comprehensive paid parking strategies in Downtown Palo Alto. $140,000 programmed in FY 2020 is for license plate reader technology. Supplemental Information This project is funded proportionally by parking revenues from all parking funds. This may require a loan from the General Fund, to be repaid by the appropriate parking funds. Significant Changes 2019-2023 CIP: Recent accomplishments include the completion of the Downtown Parking Management Plan and development of a finance and implementation plan. The bid for the Comprehensive Parking Permit and Citation System is expected to be released in Summer of 2018 with system implementation expected by September, 2018. 252 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGE CAPITAL IMPROVEMENT FUND Funding Sources Schedule Prior FY 2018 Funding Source Years Budget FY 2018 Est. FY 2021 5YearCIP Total Beyond 5 Year CIP Total Capital Improvement Fund Transfer from California Ave. Parking Permit Fund Transfer from Residential Parking Fund Transfer from University Ave. Parking Permit Fund Total 0 22,970 22,970 116,122 12,181 2,102 10,508 O 0 0 138,000 0 0 0 O 0 0 255,000 0 0 0 0 0 0 607,000 140,000 20,000 20,000 O 22,970 22,970 1,116,122 152,181 22,102 30,508 Expenc iture Schedule O 140,913 O 138,000 O 255,000 O 787,000 O 1,320,913 0 163,883 O 138,000 O 255,000 O 787,000 O 1,343,883 Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5YearCIP Beyond 5 Total Year CIP Total Construction Total O 22,970 O 22,970 22,970 1,116,122 152,181 22,102 30,508 22,970 1,116,122 152,181 22,102 30,508 O 1,320,913 O 1,320,913 O 1,343,883 O 1,343,883 Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Motor Vehicle and Bycle Parking Goal: T-5 Policy: T-5.2 Program: T5.2.3 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 253 CAPITAL IMPROVEMENT FUND Sign Type 10 Directional Sign Sign Type 35 Garage lb Blade (with Display) Sign Type 20 Sign Type 30 Garage ID (Static) Lot ID Banner Sign Type 40 Sign Type 45 Lot ID Pylon (Static) Garage ID Pylon (with Display) Various Parking Signage Options Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Downtown Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Spring 2017 Revised Project Start: Summer 2015 Revised Project Completion: Spring 2022 Project Number: PL -15004 Downtown Parking Wayfinding Description This project includes design and installation of new downtown parking wayfinding signage that will incorporate a new parking brand for the City and replace the existing parking signage to improve parking visibility of parking in Downtown Palo Alto. This project will be implemented in coordination with the planning and design work associated with Downtown Parking Guidance Systems, Access Controls and Revenue Collection Equipment, PL -15002 project, which will include parking availability displays. The different types of signs to be installed as part of this project include: Directional signs: direct customers toward parking facilities Lot Identification Banners: identify a particular lot via a banner attached to an existing light pole Garage Identification Signs: identify a particular garage via a sign mounted to the exterior of the garage Pylons: visible/architectural markers that show parking facility information Rules/regulation Signs: depicts hours, permit/hourly parking regulatory information The combination of a visually appealing parking brand with an improved, comprehensive approach to wayfinding placement will help guide visitors, residents, and employees to find off-street parking more easily and the real-time occupancy will help to reduce congestion and circling by efficiently delineating where parking is available. 254 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Justification This project is identified in both the City's Comprehensive Plan and the Transportation Nexus Study as a means to reduce congestion and air quality impacts resulting from motorists search- ing for vacant parking spaces. Supplemental Information This project is funded by a transfer from the University Avenue Parking Permit Fund to the Cap- ital Improvement Fund. This project is expected to be under construction by the time of the adoption of the Fiscal Year 2019 budget. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from University Ave. Parking Permit Fund Total Prior Years FY 2018 Budget FY 2018 Est. FY 2019 0 677,561 677,561 26,919 74,846 61,325 61,325 280,015 FY 2020 0 16,305 FY 2021 0 16,576 FY 2022 357 22,524 74,846 738,886 738,886 306,934 16,305 16,576 22,881 Expenditure Schedule FY 2023 5 Year CIP Total O 16,552 0 346,144 Beyond 5 Year CIP Total 0 168,959 0 1,007,469 O 362,696 0 1,176,428 Project Phase Construction Design Total Prior Years 0 74,846 74,846 738,886 FY 2018 Budget 738,886 0 FY 2018 Est. 738,886 0 738,886 FY 2019 306,934 0 306,934 FY 2020 16,305 0 16,305 FY 2021 16,576 0 16,576 FY 2022 22,881 0 22,881 FY 2023 5Year CIP Total O 362,696 O 0 O 362,696 Beyond 5 Year CIP Total 0 1,101,582 O 74,846 O 1,176,428 Operating Impact Operating impacts are expected to be limited to general maintenance in the way of replace- ment of signs, as needed. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Motor Vehicle and Bycle Parking Goal: T-5 Policy: T-5.2 Program: T5.2.1 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 255 CAPITAL IMPROVEMENT FUND El Camino Real and California Avenue Intersection Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: El Camino Real between Stanford and Sheridan Avenues Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Fall 2018 Initial Project Completion: Summer 2020 Revised Project Start: Revised Project Completion: Summer 2021 Project Number: PL -18000 E Camino Real Pedestrian Safety and Streetscape Project Description The El Camino Real Pedestrian Safety and Streetscape Project will install street improvements focused on pedestrian safety at controlled and uncontrolled crosswalks, enhanced bus opera- tions at two existing major transit stops, and new urban design amenities between Stanford Avenue and Sheridan Avenue. The project includes: curb extensions; median refuges; two pedestrian hybrid beacons at new and existing uncontrolled crosswalks; median shade trees; and pedestrian scale lighting. Justification California Avenue and this segment of El Camino Real has a documented history of reported collisions for all modes, particularly the most vulnerable roadway user, pedestrians. This is docu- mented in the collision history as well as several plans and studies, including the City of Palo Alto Bicycle and Pedestrian Transportation Plan (BPTP, 2012), the Grand Boulevard Multimodal Transportation Corridor Plan (2010), and the El Camino Real Master Planning Study (2007). The Palo Alto PBTP reported that some of the highest frequency of active mode collisions in the city occurred on the project segment, highlighting the California Avenue/EI Camino Real intersec- tion as one of the top five locations for reported pedestrian collisions in Palo Alto. In addition to those documented safety concerns and reported collisions, the design of El Camino Real can be further enhanced to improve pedestrian safety. With its multi -lane cross-section, El Camino Real carries high volumes of traffic as a primary arterial connection between Peninsula cities in Santa Clara and San Mateo Counties, but it also has some of the highest levels of observed pedestrian 256 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND activity along the Palo Alto segment of the corridor - particularly at the El Camino Real/Stan- ford Avenue and El Camino Real/California Avenue intersections, as documented in the El Camino Real Master Planning Study (2007). Despite the high volumes of pedestrians, the high volumes of autos and general auto -orientation of the roadway design is uninviting and not con- ducive to pedestrian travel. The long crossing distances and infrequency of crossing opportuni- ties in particular pose safety concerns on the corridor, which can be observed in the reported collision data. Supplemental Information 100% of construction of this project will be funded by an OBAG 2 grant through VTA. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior FY 2018 FY 2018 Years Budget Est. FY 2020 O 83,811 83,811 179,975 143,338 850,596 0 FY 2022 0 5Year CIP Beyond 5 FY 2023 Total Year CIP O 1,173,909 Total O 1,257,720 0 0 0 1,647,500 3,007,500 0 0 4,655,000 0 4,655,000 O 83,811 83,811 179,975 1,790,838 3,858,096 0 0 5,828,909 0 5,912,720 Project Phase Construction Design Total Prior Years FY 2018 Budget 0 0 O 83,811 O 83,811 Expenc FY 2018 Est. 0 83,811 83,811 iture Schedule FY 2019 FY 2020 FY 2021 0 1,647,500 3,858,096 179,975 143,338 0 179,975 1,790,838 3,858,096 FY 2022 0 0 0 FY 2023 5 Year CIP Total O 5,505,596 O 323,313 O 5,828,909 Beyond 5 Year CIP Total 0 5,505,596 O 407,124 O 5,912,720 Operating Impact Once construction is complete, operating impacts are estimated to be approximately $93,100. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.1 Program: T6.1.4 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Element: Transportation Section: Streets Goal: T-3 Policy: T-3-6 Environmental Impact Analysis: This project is expected to have possible exemption from CEQA Architectural Review Board Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 257 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Embarcadero Road & El Camino Real Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Spring 2019 Revised Project Start: Revised Project Completion: Project Number: PL -15001 El Camino Real and Embarcadero Rd Intersection Rendering Embarcadero Rd at E Camino Improvements (formerly Embarcadero Rd Corridor Improvements) Description This project includes planning, design and construction of bicycle, pedestrian and traffic circula- tion improvements along Embarcadero Road between Bryant Street and El Camino Real. The concept approved by City Council includes Class IV raised separated bikeways between the Cal - train Path, Bryant Street Bicycle Boulevard and Stanford Perimeter Trail, a protected intersec- tion for bicyclists and pedestrians at El Camino Real, intersection realignments at High Street, Emerson Street and Kingsley Avenue, new landscaping, transit amenities, and pedestrian safety enhancements. Justification This project provides mobility and safety improvements in response to resident and City Coun- cil concerns regarding congestion along Embarcadero Road. Supplemental Information This project was bid out for construction in early 2018. Construction is scheduled to begin in Fiscal Year 2019. 258 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2019-2023 CIP: Budget increased by $1.2 million due to estimated increases in construction costs. Funding Sources Schedule Funding Source Capital Improvement Fund Other Total Prior Years FY 2018 Budget FY 2018 Est. FY 2019 555,062 4,988,512 508,512 5,709,966 102,151 0 657,213 4,988,512 0 0 508,512 5,709,966 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5 Year CIP Total O 5,709,966 O 0 O 5,709,966 Beyond 5 Year CIP Total 0 6,773,540 O 102,151 O 6,875,691 Expenditure Schedule Project Phase Construction Design Total Prior Years FY 2018 Budget 384,068 4,834,029 273,144 154,483 657,212 4,988,512 FY 2018 Est. FY 2019 354,029 5,709,966 154,483 0 508,512 5,709,966 FY 2020 0 0 FY 2021 FY 2022 0 0 0 0 FY 2023 5 Year CIP Total O 5,709,966 O 0 O 5,709,966 Beyond 5 Year CIP Total O 6,448,063 O 427,627 O 6,875,690 Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.6 Relationship to Comprehensive Plan Secondary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.1 Program: T6.1.1 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 259 CAPITAL IMPROVEMENT FUND Fire Engine #6 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Fall 2018 Initial Project Completion: Spring 2019 Revised Project Start: Revised Project Completion: Project Number: PL -19000 Emergency Vehicle Traffic Signal Preemption System Pilot Description This project provides funding for the purchase and implementation of an emergency vehicle preemption system pilot project. The system will integrate with the City's current traffic signal management system and with the City's computer -aided emergency response dispatch system to provide safer and quicker response times for emergency vehicles. The new system will be able to adjust intersections along the route of an emergency vehicle, using priority signal oper- ation well in advance of the arrival of the emergency vehicle. By the time the emergency vehicle reaches each intersection, it would potentially be relieved of traffic, allowing for safe and rapid progress. Justification This pilot project will test the effectiveness of the system to improve and expand the coordina- tion between emergency response vehicles and traffic signal operations. Currently, a very lim- ited number of intersections have the hardware to pre-empt signal operations to provide priority to emergency response vehicles. This pilot will provide central management and dis- patch -based emergency vehicle pre-emption for 25 intersections throughout the City, to achieve faster response times and improve emergency services. Currently, the City uses a different traffic signal priority system at a very limited number of inter- sections. The cost per intersection is approximately the same, presuming the existing signal infrastructure (conduit, signal pole, and cabinet conditions) is in compatible condition, but to 260 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND install it at more locations could require significant modifications to signals to retrofit and install the system. Supplemental Information This pilot project will provide pre-emption services at 25 intersections throughout the City to test the effectiveness on maintaining or improving emergency vehicle response times. Based on the effectiveness of the pilot, this project could be expanded to more intersections throughout the City in future Capital Budgets. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Stanford University Medical Ctr Fund Total Project Phase Construction Design Total Prior Years 0 0 0 Prior Years 0 0 0 FY 2018 Budget 0 0 0 FY 2018 Budget FY 2018 Est. 0 585,925 0 11.200 FY 2020 0 0 0 597,125 0 FY 2021 0 0 FY 2022 0 0 0 0 Expenciture Schedule FY 2018 Est. FY 2019 O 0 497,125 O 0 100,000 O 0 597,125 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 5Year CIP Beyond 5 FY 2023 Total Year CIP Total 0 585.925 0 1 1,200 0 585,925 0 11,200 O 597,125 0 597,125 FY 2023 5 Year CIP Total Beyond 5 Year CIP O 497,125 0 O 100,000 0 O 597,125 0 Total 497,125 100,000 597,125 Relationship to Comprehensive Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.6 Program: T6.6.1 Environmental Impact Analysis: Not Applicable Plan Secondary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.7 Potential Board/Commission Review: Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 261 CAPITAL IMPROVEMENT FUND Bike path along E. Bayshore, Feb. 2015 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Hwy 101 corridor north of the San Antonio Road interchange by Adobe Creek Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2012 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2016 Revised Project Completion: Spring 2020 Project Number: PE -11011 Highway 101 Pedestrian/Bicycle Overpass Project Description This project provides funding for a new pedestrian/bicycle bridge across Highway 101 at Adobe Creek. Justification The Highway 101 Pedestrian/Bicycle Overpass project is a priority project in the City's Bicycle & Pedestrian Transportation Plan 2012, providing safe, year-round access across Highway 101 in South Palo Alto to the Baylands and regional employment centers. Supplemental Information The Highway 101 Pedestrian/Bicycle Overpass project is included in the Council Infrastructure Plan. The project will replace the existing seasonal Benjamin Lefkowitz Underpass. A Santa Clara County - Recreation Trails Program grant, awarded to the City in November 2012, will pro- vide $4.0 million for the project. An additional $4.4 million will be provided by a grant from One Bay Area Grant (OBAG) Program Cycle 2, approved in March, 2018. A contribu-tion of $1 million from Google is also planned. Project design is anticipated to be complete by Fall 2018 and construction is anticipated from early 2019 through Spring 2020. 262 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2019-2023 CIP: Budget increased to reflect total project cost estimate of $18.5 million. 2018-2022 CIP: The project budget has been increased by $1.0 million to include a contribution from Google toward the cost of the bridge. Additional design funding is budgeted in FY2018. 2017-2021 CIP: The estimate for the project included in the prior budget document was $10.0 million. The City Council increased the total project budget to $13.0 million to account for con- struction cost escalation. The total project budget of $13.0 million includes a feasibility study, conceptual design, design competition, environmental assessment, and design costs. The $13.0 million figure does not include City staff time to support design and construction of the project Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior Years 2,687,799 FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 1,505,391 1,505,391 6,733,000 (1,780,000) 0 333,000 333,000 7,017,000 2,000,000 2,687,799 1,838,391 1,838,391 13,750,000 220,000 FY 2021 0 FY 2022 0 O 0 O 0 FY 2023 5 Year CIP Total O 4,953,000 O 9,017,000 O 13,970,000 Beyond 5 Year CIP Total 0 9,146,190 O 9,350,000 O 18,496,190 Expenciture Schec ule Project Phase Construction Design Total Prior Years 130,107 2,557,690 2,687,797 FY 2018 Budget 331,125 1,507,266 1,838,391 FY 2018 Est. FY 2019 331,125 13,605,617 1,507,266 144,382 1,838,391 13,749,999 FY 2020 220,000 0 220,000 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5 Year CIP Total O 13,825,617 O 144,382 O 13,969,999 Beyond 5 Year CIP Total O 14,286,849 0 4,209,338 O 18,496,187 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Transportation Section: Sustainable Transportation Goal: T-1 Policy: T-1.19 Program: T1.19.2 Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project will require CEQA and NEPA environmental assessments. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 263 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Quarry Road between El Camino Real and Welch Road Managing Department: Planning and Community Environment IBRC Reference: Catch-up Initial Project Start: Winter 2016 Initial Project Completion: Spring 2017 Revised Project Start: Revised Project Completion: Fall 2021 Project Number: PL -16000 Bicycle/Pedestrian Pathway at El Camino Real and Quarry Rd Intersection Quarry Road Improvements and Transit Center Access Description This project includes planning, design and construction of bicycle and pedestrian improvements along Quarry Road between El Camino Real and Welch Road, including, but not limited to, upgraded bicycle lanes and crosswalks, innovative intersection treatments for bicyclists, and improved access to transit stops. The temporary bicycle and pedestrian pathway between the Palo Alto Transit Center and the intersection of El Camino Real and Quarry Road was com- pleted in Summer 2017. With completion of this phase, the project now includes planning, design, and construction of a new bicycle, pedestrian, and transitway between the Palo Alto Transit Center bus depot and the intersection of Quarry Road and El Camino Real. Justification The August 2011 Development Agreement between Stanford Hospitals and Clinics, the Lucile Salter Packard Children's Hospital at Stanford, the Board of Trustees of the Leland Stanford Junior University and the City of Palo Alto obligates the City to design and construct enhance- ments of various pedestrian and bicycle connections between the Palo Alto Intermodal Transit Center and the Stanford University Medical Center Campus (SUMC). Stanford provided funds for these projects. New to this project is a transit improvement element. The Comprehensive Plan Update 2030 identified the need for a transit, bicycle, and pedestrian linkage between the Palo Alto Transit Center bus depot and the Quarry Road and El Camino Real intersection to improve bus transit connectivity and service efficiency. As this project would directly benefit transit service between the Transit Center and the Medical Center campus, it would draw from 264 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND the Stanford University Medical Center Development Agreement Intermodal Transit budget. Implementation is timed to support expanded operations of the hospital and the completion of Caltrain electrification in 2022. Supplemental Information This project is funded by the Quarry Road Improvements and Intermodal Transit funds from the Stanford University Medical Center Development Agreement via transfer to the Capital Improvement Fund. Design and construction of the temporary bicycle and pedestrian Transit Center pathway was completed in Summer 2017. The pathway is accented with seating, deco- rative lighting, and new landscaping. Final design was completed for bicycle and pedestrian improvements along the Quarry Road corridor between El Camino Real and Welch Road. Significant Changes 2019-2023 CIP: Changes include planning, design, and construction for a new bicycle, pedes- trian, and transitway between El Camino Real and Quarry Road and the Palo Alto Transit Center. The location, project characteristics, and funding source are consistent with the portion of the project already completed. The construction of the Quarry Road improvements (signing and striping along Quarry Road) has been delayed due to underground (trenching) electrical work needed to be done by Stanford. The project delay will most likely increase the cost to complete construction due to increasing construction costs. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Stanford University Medical Ctr Fund Total Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 (449,616) 567,031 457,031 110,000 17,401 156,932 892,004 550,000 550,000 0 200,000 1,493,513 FY 2022 0 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total O 284,333 O 1,693,513 O 291.748 0 3,135, 517 442,388 1,117,031 1,007,031 110,000 217,401 1,650,445 0 0 1,977,846 0 3,427,265 Ex oenciture Schedule Project Phase Construction Design Total Prior FY 2018 Years Budget 359,076 715,185 FY 2018 Est. 605,185 83,310 401,846 401,846 442,386 1,117,031 1,007,031 110,000 0 0 156,932 0 217,401 1,493,513 110,000 217,401 1,650,445 0 0 FY 2023 5 Year CIP Total O 266,932 O 1,710,914 O 1,977,846 Beyond 5 Year CIP Total O 1,231,193 0 2,196,070 O 3,427,263 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 265 CAPITAL IMPROVEMENT FUND Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-3 Policy: T-3-10 Program: T3.10.4 Environmental Impact Analysis: May Require Environmental Review Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission 266 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND University Avenue CalTrain Station Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Summer 2018 Revised Project Start: Revised Project Completion: Summer 2023 Project Number: PL -17001 Railroad Grade Separation and Safety Improvements Description This project will advance the railroad grade crossing circulation study and context sensitive solutions study envisioned by the City Council. It will also fund the preparation of Project Study Report and environmental analysis that will be required for the City to realize its goals of advancing grade separations. Justification This project is essential to support the City Council Rail Committee's work and coordinate the requested circulation study, community engagement efforts, and subsequent tasks needed to advance the City's goal of grade separating railroad crossings in Palo Alto. Supplemental Information Recent accomplishments include: - Context sensitive solutions alternatives analysis process underway - Design of Churchill Avenue grade crossing safety improvements underway Significant Changes 2019-2023 CIP: The City has received a reimbursement grant from Caltrans for safety improve- ments at the railroad crossing at Alma Street and Churchill Avenue, an intersection with Palo Alto High School located in the northwest quadrant and a bicycle lane through the crossing for eastbound traffic. In addition, $1.0 million in annual funding from the VTA Measure B has been programmed for this project 268 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total 315,878 1,485,915 1,485,915 116,122 377,161 105,076 525,395 678,311 1,802,065 Beyond 5 Year CIP Total 0 3,603,858 0 0 0 1,000,000 4,335,000 1,000,000 1,000,000 1,000,000 8,335,000 0 8,335,000 315,878 1,485,915 1,485,915 1,116,122 4,712,161 1,105,076 1,525,395 1,678,311 10,137,065 0 11,938,858 Expenditure Schedule Project Phase Construction Design Total Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total 0 931,013 934,000 1,078,595 4,712,161 1,105,076 1,525,395 1,678,311 10,099,538 315,878 554,902 551,915 37,527 0 0 0 0 37,527 315,878 1,485,915 1,485,915 1,116,122 4,712,161 1,105,076 1,525,395 1,678,311 10,137,065 Beyond 5 Year CIP Total 0 11,033,538 0 905,320 0 11,938,858 Operating Impact Operating impacts are estimated at 2% of actual construction costs. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Transportation Planning and Transportation Section: Streets Commission Goal: T-3 Policy: T-3-15 Program: T3.15.1 Environmental Impact Analysis: This project includes the completion of the necessary environmental analysis. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 269 CAPITAL IMPROVEMENT FUND Southgate Parking District Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Spring 2016 Revised Project Start: Revised Project Completion: Fall 2019 Project Number: PL -15003 Residential Preferential Parking Description In response to increasing concern that non-resident parking in residential neighborhoods was negatively impacting the quality of life, City Council approved a citywide Residential Preferential Parking (RPP) ordinance to establish uniform procedures to implement RPP districts. This proj- ect will fund the introduction of additional RPP programs throughout the City, through the pro- cess outlined in the RPP ordinance. Justification Implementing RPP is a parking management strategy; it regulates parking where previously parking has been unregulated. Parking management strategies are critical to maximizing the use of existing parking supply and prioritizing the "right space for the right use" concept; RPP prioritizes parking on residential streets for residents. Implementation of an RPP program is consistent with the City's three -pronged approach aimed at addressing traffic and parking demand, and is also consistent with Comprehensive Plan goals. Supplemental Information A recent accomplishment of this project was the implementation of the Southgate Residential Preferred Parking (RPP) Program. 270 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from General Fund Transfer from Refuse Fund Total Prior FY 2018 Years Budget 450,631 83,656 15,810 440,312 0 0 FY 2018 Est. 386,312 0 0 0 165,612 0 0 550,097 440,312 386,312 165,612 0 0 0 FY 2021 0 0 0 0 0 Expenciture Schec ule 0 0 0 5 Year CIP Total O 165,612 O 0 O 0 O 165,612 Beyond 5 Year CIP Total 0 1,002,555 O 83,656 0 15,810 O 1,102,021 Project Phase Construction Design Total Prior Years 549,575 522 0 550,097 440,312 FY 2018 Budget 440,312 FY 2018 Est. 386,312 0 165,612 0 0 386,312 165,612 0 0 0 0 0 0 FY 2023 5 Year CIP Total O 165,612 O 0 O 165,612 Beyond 5 Year CIP Total 0 1,101,499 O 522 O 1,102,021 Operating Impact The Downtown PPP, and other City parking programs, are expected to have operating impacts to maintain the programs. The amounts of impact are not yet quantified and depend on the programs initiated. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Motor Vehicle and Bycle Parking Goal: T-5 Policy: T-5.1 Program: T5.11.1 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 271 CAPITAL IMPROVEMENT FUND Bicycle Safety Class Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Streets on Suggested Walk and Roll Routes for PAUSD schools Managing Department: Planning and Community Environment IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PL -00026 Safe Routes To School Description This project provides funding for the City's Safe Routes to Schools program, including school commute planning, encouragement activities, and capital improvements along local and collec- tor streets that may be impacted by school commute activities. Typical capital improvements include traffic calming devices, enhanced crosswalks, and improved signage along suggested routes to school. In Fiscal Year 2019, traffic calming projects from prior years will continue and traffic studies will be pursued for locations in need of traffic calming and other safety counter- measures. Justification In collaboration with the Palo Alto Unified School District and Parent Teacher Associations, the City is leading the design and construction of capital improvements for suggested routes to school, helping to reduce risks to students and encouraging more families to use alternatives to driving. The budget reflects the award of a grant from the Santa Clara Valley Transportation Authority for enhanced signage, striping and buffers on East Meadow Drive from Alma to Fabian Way, on Fabian Way from East Meadow Drive to East Charleston Road, and the widening and repaving of the Waverly Bike Path between East Meadow Drive and Charleston Road. Supplemental Information The City was awarded a Vehicle Emissions Reductions Based at Schools (VERBS) grant of $0.9 million for the Meadow -Fabian protected bikeway. The local match is $0.2 million. Both amounts are included in the 2019-2023 CIP, and construction is scheduled for Fiscal Years 2020 and 2021. 272 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND A few of the recent accomplishments of this project include: - Bicycle safety improvements at Donald Drive and Arastradero Road - Implementation of permanent bicycle and pedestrian improvements at Coleridge Avenue and Cowper Street - Pedestrian safety improvements at Coleridge Avenue and Waverley Street - Addressed loading and unloading issues at the Keys School Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Transfer from Gas Tax Fund Total Prior Years FY 2018 Budget FY 2018 Est. FY 2020 FY 2021 FY 2022 FY 2023 5Year CIP Beyond 5 Total Year CIP Total N/A 479,298 358,298 149,354 48,694 97,486 105,928 126,572 528,034 N/A 0 0 0 459,677 459,677 0 0 919,354 N/A 100.000 100,000 100,000 100,000 100,000 100,000 100,000 500,000 N/A 579,298 458,298 249,354 608,371 657,163 205,928 226,572 1,947,388 Expenciture Schedule 0 0 0 0 N/A N/A N/A N/A Project Phase Construction Design Total Prior FY 2018 Years Budget N/A N/A N/A 541,273 38,025 579,298 FY 2018 Est. 420,273 38,025 458,298 199,354 50,000 249,354 573,371 35,000 608,371 622,163 35,000 657,163 170,928 35,000 205,928 FY 2023 191,572 35,000 226,572 5 Year CIP Total 1,757,388 190,000 1,947,388 Beyond 5 Year CIP Total 0 0 0 N/A N/A N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Road Safety Goal: T-6 Policy: T-6.4 Program: T6.4.2 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Planning and Transportation Element: Transportation Commission Section: Sustainable Transportation Goal: T-1 Policy: T-116 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 273 CAPITAL IMPROVEMENT FUND Traffic Signal and Camera on Quarry Rd Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Planning and Community Environment IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PL -05030 Traffic Signal and Intelligent Transportation Systems Description This project provides funding for the design and construction of traffic signals, traffic signal communications networks, video surveillance projects for transportation use, and maintenance of the City's traffic signal central system. The project includes the replacement of traffic signal controllers/cabinets, video detection systems, and other field equipment. Justification Traffic signal upgrades are essential in maintaining traffic safety and improving roadway opera- tions including the reduction of roadway congestion with traffic signal retiming projects. To accomplish this, there is a need to add new traffic signals at locations throughout the city. This project replaces or adds traffic signal controller inventory in the field with new controllers and expands the current central management system to allow for communications to all signalized intersections. The new controllers enable additional traffic signal timing strategies and improve the reliability of the City's traffic signals. A new signal will be added at Hamilton and Waverly due to the planned construction of a new downtown garage. Supplemental Information A few of the recent accomplishments of this project include: - New traffic signal at Middlefield Road and Embarcadero Road - New pedestrian crossing signals at Middlefield Road and Addison Avenue 274 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Construction Design Total - Upgraded 17 speed feedback signs -Upgraded 1 crosswalk location with new rectangular rapid flashing beacon system - Added traffic signal video detection devices at three intersections Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Transfer from Traffic Impact Fee Fund Total Prior Years FY 2018 Budget N/A 456,043 N/A 0 N/A 378,361 N/A 834,404 FY 2018 Est. 256,043 0 378,361 FY 2019 381,744 400,000 506,475 FY 2020 (3,985) 300,000 383,362 FY 2021 73,553 300,000 400,000 FY 2022 365,150 300,000 395,000 FY 2023 5Year CIP Total 203,493 1,019,955 300,000 1,600,000 0 1,684,837 634,404 1,288,219 679,377 773,553 1,060,150 503,493 4,304,792 Expenditure Schedule Beyond 5 Year CIP Total 0 N/A 0 N/A O N/A O N/A Prior Years N/A N/A N/A FY 2018 Budget 780,549 53,855 834,404 FY 2018 Est. 580,549 53,855 634,404 FY 2019 1,258,219 30,000 1,288,219 FY 2020 649,377 30,000 679,377 FY 2021 FY 2022 773,553 1,060,150 0 0 773,553 1,060,150 FY 2023 503,493 0 503,493 5 Year CIP Total 4,244,792 60,000 4,304,792 Beyond 5 Year CIP 0 0 0 N/A N/A N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Traffic Delay and Congestion Goal: T-2 Policy: T-2.1 Program: T2.1.1 Relationship to Comprehensive Plan Secondary Connection Element: Transportation Section: Streets Goal: T-3 Policy: T-3-6 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 275 CAPITAL IMPROVEMENT FUND Improved Intersection Rendering Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Planning and Community Environment IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PL -12000 Transportation and Parking Improvements Description This project provides funding for the implementation of miscellaneous neighborhood traffic calming improvements including neighborhood traffic studies and parking improvements. This project also funds the development of grant proposals used to procure funding for future proj- ects. Justification Traffic calming is identified as a high priority in the adopted Transportation Strategic Plan. Traf- fic studies and miscellaneous traffic calming improvements help to improve the quality of life for residents and visitors. Supplemental Information A few of the recent accomplishments of this project include: - Signing and striping improvements along Middlefield Road between Forest Avenue and Lowell Avenue - Middlefield Road North Traffic Safety Pilot Project implementation and monitoring - Addressed dozens of Palo Alto 311 service requests submitted by constituents - Bicycle safety improvements at Park Boulevard and El Camino Real 276 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2018 Years Budget FY 2018 Est. FY 2021 5 Year CIP Total N/A 955,748 955,748 251,127 244.576 331,523 457,619 503,493 1,788,338 N/A 955,748 955,748 251,127 244,576 331,523 457,619 503,493 1,788,338 Ex aenciture Schedule Beyond 5 Year CIP Total 0 N/A N/A Project Phase Construction Design Total Prior Years N/A N/A N/A FY 2018 FY 2018 Budget Est. 785,748 170,000 955,748 785,748 170,000 955,748 FY 2019 176,127 75,000 251,127 FY 2020 169,576 75,000 244,576 FY 2021 331,523 0 331,523 FY 2022 457,619 0 457,619 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total 503,493 1,638,338 0 150,000 503,493 1,788,338 0 0 N/A N/A N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Streets Goal: T-4 Policy: T-4.2 Program: T4.2.1 Relationship to Comprehensive Plan Secondary Connection Element: Transportation Section: Road Safety Goal: T-6 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 277 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Unallocated Salaries and Benefits CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 279 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Unallocated Salaries and Benefits Project Location: N/A Managing Department: Administrative Services IBRC Reference: N/A Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: AS -10000 Capital Management Team Salaries and Benefits -Capital Improvement Fund CIP Projects Description This project provides funding for the estimated salaries and benefit costs of City staff assigned to manage the General Fund Capital Improvement program. Justification Salaries and benefits costs of City staff assigned to manage CIP projects are an associated costs in the completion of CIP projects. As such, these costs are capitalized and are added to the total costs of a project. Supplemental Information Salaries and benefits have been included in CIP projects where appropriate and possible, in all fiscal years. The amounts included in this project represent salaries and benefits expense not associated with any particular project (for example, administration and oversight of the CIP pro- cess). As part of the annual year-end process, the annually incurred amount will be allocated to all projects in the Capital Improvement Fund, on a proportional basis. At the end of each fiscal year, any unused balance will be returned to the Infrastructure Reserve. Significant Changes 2019-2023 CIP: Salary and benefit expenses have been allocated to capital projects in all years of the CIP. In prior years, costs were allocated only in the first year of the CIP. 280 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Other Total Prior FY 2018 Years Budget FY 2018 Est. FY 2021 5 Year CIP Total N/A 2,239,196 2,239,196 379,529 407,354 426,667 449,392 468,128 2,131,070 N/A 2,239,196 2,239,196 379,529 407,354 426,667 449,392 468,128 2,131,070 Prior Years FY 2018 Budget Expenciture Schedule FY 2018 Est. N/A 2,239,196 2,239,196 379,529 407,354 426,667 449,392 FY 2023 5YearCIP Total 468,128 2,131,070 N/A 2,239,196 2,239,196 379,529 407,354 426,667 449,392 468,128 2,131,070 Operating Impact This project is not anticipated to impact operating expenses. Beyond 5 Year CIP Total N/A 0 N/A Beyond 5 Year CIP Total 0 0 Relationship to Comprehensive Plan Primary Connection Environmental Impact Analysis: N/A N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 281 CITY OF PALO ALTO CUBBERLEY PROPERTY INFRASTRUCTURE FUND CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 283 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Overview The Cubberley Property Infrastructure Fund accounts for expenditures related to the mainte- nance and renovation of the Cubberley Community Center property which was formerly Cubberley High School from 1955 to 1979. Due to budget constraints resulting from the passage of Proposition 13 and declining enrollment, the Palo Alto Unified School District (PAUSD) was forced to close and sell school properties, including Terman Middle School, which the City of Palo Alto acquired, while PAUSD retained ownership of the Cubberley site. In 1989, the City and PAUSD entered into a lease agreement, with the City providing annual revenue to PAUSD in exchange for 1) a lease of the 35 -acre Cubberley site; 2) a Covenant Not to Develop for five other neighborhood school sites; and 3) an agreement that PAUSD provide space for extended day care at each of the eleven remaining elementary school sites. In 2001, the City relinquished ownership of the Terman site in exchange for ownership of eight acres of the Cubberley site. After several lease extensions and amendments in the years follow- ing, a restructured lease agreement was finalized in 2014. As part of the lease agreement the previous Covenant Not to Develop clause which required the City to transfer $1.86 million to the school district was eliminated and the funds were dedicated towards repairing, renovating and/ or improving the Cubberley site, which is jointly owned by the City and PAUSD. The budget for the Cubberley Property Infrastructure Fund is broken into two separate cate- gories: Buildings and Facilities, and Parks and Open Space. Additional categories may be established in future years once needs are identified through the master plan process. Buildincs and v Facilities The Buildings and Facilities cate- gory accounts for the budget projects to maintain the facilities on the Cubberley Community Center campus. $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 Cubberley Fund Capital Expenditures 0 t I I I I i--M/ ` FY 2015 Actuals FY 2017 Actuals FY 2019 FY 2021 Adopted Projected FY 2023 Projected 284 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Infrastructure Inventory CLASSIFICATION QUANTITY City -owned acres PAUSD-owned acres Total square footage of buildings Parking spaces Artist studios 8 27 175,540 (94,402 City -owned) 750 (130 City -owned) 23 Dance studios 3 Schools 2 Childcare facilities 2 Nonprofit community organizations 4 Recent Accomplishments • Continued the joint City of Palo Alto and Palo Alto Unified School District development of the scope of work for an upcoming solicitation of Master Plan consultant assistance, anticipated to be awarded in calendar year 2018 • Completion of roof replacements for the Auditorium and Wing -J • Modernized the building management system in Wing -P to meet energy efficiency goals 2019-2023 Capital Improvement Program For the 2019-2023 Capital Improvement Program, $3.1 million is budgeted, with $1.2 million allo- cated in Fiscal Year 2019 for four projects. Recurring Projects ▪ Cubberley Roofing Replacements project (Fiscal Year 2019: $0.5 million; 5 -year CIP: $2.4 million) . Cubberley Repairs (Fiscal Year 2019 and 5 -year CIP: $0.3 million) Non -Recurring Projects . Cubberley Building Management Systems (Fiscal Year 2019 and 5 -year CIP: $0.4 million) . Cubberley Community Center Master Plan (Fiscal Year 2019 and 5 -year CIP: $0.1 million) Parks anc Open Space The Parks and Open Space category accounts for projects that maintain Cubberley outdoor space and facilities improvements. Recent Accomplishments . Began design of the field restroom, which is anticipated to be installed in Fiscal Year 2019 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 285 CUBBERLEY PROPERTY INFRASTRUCTURE FUND 2019-2023 Capital Improvement Program For the 2019-2023 Capital Improvement Program, $2.3 million is budgeted, with $0.4 million allocated in Fiscal Year 2019 for two projects. Non -Recurring Projects ▪ Cubberley Field Restrooms (Fiscal Year 2019 and 5 -year CIP: $0.4 million) . Cubberley Track and Field (Fiscal Year 2019: $0.02 million; 5 -year CIP: $1.8 million) Summary of Capital Activity CUBBERLEY PROPERTY INFRASTRUCTURE FUND Project Number Project Title FY 2017 Actuals FY 2018 Estimate FY 2019 Adopted FY 2020 FY 2021 FY 2022 FY 2023 5 -Year Total Source of Funds Transfers from the General Fund General Fund Annual Capital Transfer 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 9,321,240 Total Transfers from the General Fund Total Sources Use of Funds Buildings and Facilities 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 9,321,240 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 9,321,240 CB -19001 Cubberley Building Management Systems 0 0 356,807 0 0 0 0 356,807 CB -16001 Cubberley Community Center Master Plan 0 477,291 60,000 0 0 0 0 60,000 CB -17001 Cubberley Repairs 22,000 227,753 308,999 0 0 0 0 308,999 CB -16002 Cubberley Roof Replacements 250,265 1,284,043 480,711 469,738 551,413 572,892 304,605 2,379,359 Buildings and Facilities Total Parks and Open Space 272,265 1,989,087 1,206,517 469,738 551,413 572,892 304,605 3,105,165 CB -17000 Cubberley Amenities Improvements (Reserve)* 0 0 0 0 0 0 0 0 CB -17002 Cubberley Field Restrooms 1,815 13.758 427,576 0 0 0 0 427,576 CB -19000 Cubberley Track and Field Replacement 0 0 20,389 1,831,319 0 0 0 1,851,708 Parks and Open Space Total Total Uses 1,815 13,758 447,965 1,831,319 0 0 0 2,279,284 274,080 2,002,845 1,654,482 2,301,057 551,413 572,892 304,605 5,384,449 * Project recommended to be closed, see project page for more details. 286 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Buildings and Facilities CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 287 CUBBERLEY PROPERTY INFRASTRUCTURE FUND ,can e?em.e, =Ve ®P .� lArery ireloArloNeNil Park .S ce IV. Llbon me Am Luce Seem Building Management System Controls, March 2018 mom • Aetue On • *set Im •gasa .4n.. ,m GAT., �IWV'r _&1_, 441 •n,=Of= , • u•YSe,►wmm19� a,..,,.mw,. n ,, sag now n., Fro...Mo,•!. SOUP 155 Fund: Cubberley Property Infrastructure Fund Category: Buildings and Facilities Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Summer 2018 Initial Project Completion: Spring 2019 Revised Project Start: Revised Project Completion: Project Number: CB -19001 Cubberley Building Management Systems Description This project provides funding for replacement of the Building Management System (BMS) con- trols for the Pavilion, Theater, Wing I, and Gyms A and B boiler rooms at the Cubberley Commu- nity Center. The BMS is a software program that controls building systems such as air conditioning and heating. Justification The old BMS is no longer supported by the City's IT department or the BMS vendor. The new BMS controls will align the buildings mentioned above with the City's current standard BMS. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5YearCIP Beyond 5 Total Year CIP Total Cubberley Property Infrastructure Fund Total Project Phase Expenciture Schedule Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 O 356,807 O 356,807 FY 2023 0 356,807 O 356,807 5Year CIP Beyond 5 Total Year CIP Total Construction Total 0 0 0 O 356,807 O 356,807 0 0 0 0 0 0 O 356,807 O 356,807 0 356,807 0 356,807 288 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 289 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Fund: Cubberley Property Infrastructure Fund Category: Buildings and Facilities Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Fall 2015 Initial Project Completion: Summer 2016 Revised Project Start: Spring 2018 Revised Project Completion: Summer 2019 Project Number: CB -16001 Cubberley Community Center, February 2015 Cubberley Community Center Master Plan Description This project provides funding to develop a master plan for the future of the Cubberley Commu- nity Center complex. The plan will include a prioritization for future projects to replace failing systems, improve reliability for use as an emergency shelter, and support tenant needs. The Master Plan is a requirement of the lease with the Palo Alto Unified School District (PAUSD). Justification The City owns eight acres of the Cubberley Community Center and leases the remaining area from PAUSD. The renewed lease terms provide funding for additional capital investment in the facilities that are currently overdue for major improvements. This project is necessary to map out the future facility needs, determine the manner in which the improvements will be executed and prepare a long-term plan for the whole complex. Cubberley is a valuable community resource and significant source of rental income. Supplemental Information The Cubberley Community Advisory Committee (CCAC) Report recommended that a commu- nity needs assessment and site Master Plan be developed in the first five years of the new lease extension. Significant Changes 2017-2021 CIP: The project schedule has been extended to reflect the expected initiation of the project in Fiscal Year 2017. The project budget has been increased by $150,000. 290 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Funding Sources Schedule Funding Source Cubberley Property Infrastructure Fund Revenue from Other Agencies Total Prior FY 2018 Years Budget 0 332,986 0 332,986 O 665,972 FY 2018 Est. 0 477,291 60,000 0 0 477,291 60,000 FY 2021 0 O 0 O 0 0 5 Year CIP Total 0 60,000 0 0 0 Beyond 5 Year CIP Total 0 537,291 0 0 0 O 60,000 0 537,291 Project Phase Design Total Prior Years FY 2018 Budget O 665,972 O 665,972 Expenditure Schedule FY 2018 Est. 477,291 FY 2019 60,000 477,291 60,000 FY 2020 0 0 FY 2021 0 FY 2022 Operating Impact This project is not anticipated to impact operating expenses. 0 0 FY 2023 5 Year CIP Total O 60,000 O 60,000 Beyond 5 Year CIP Total 0 537,291 O 537,291 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Relationship to Comprehensive Plan Secondary Connection Element: Land Use and Community Design Section: Public Streets and Public Spaces Goal: L-9 Policy: L-9.5 Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 291 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Fund: Cubberley Property Infrastructure Fund Category: Buildings and Facilities Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: CB -17001 Cubberley Pavement, 2016 Cubberley Repairs Description This project provides funding to make repairs and minor improvements at the Cubberley Com- munity Center. Work completed under this project may include items such as painting, sidewalk repairs, breezeway pavement resurfacing, landscaping improvements, minor equipment replacement, and improvements to interior finishes. Justification The Cubberley Community Center Master Plan will establish the long term vision for the future use of the Cubberley complex. In advance of the Master Plan, this project allows minor improve- ments to occur that will address safety concerns, functionality of building systems, and aesthet- ics. Supplemental Information Repairs in various parts of facility are scheduled on a per year basis. Funding for Fiscal Year 2019 is programmed for exterior maintenance and repairs to concrete and asphalt, tree remov- als, and interior maintenance and repairs including heating and ventilation, radiant floor heating, lighting, and paint. Significant Changes 2019-2023 CIP: This project has shifted from non -recurring to recurring to address repairs needed annually throughout the property. Funding will continue to be allocated on an annual basis until completion of the Cubberley Master Plan. 2017-2021 CIP: Project established. 292 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Funding Sources Schedule Funding Source Cubberley Property Infrastructure Fund Total Project Phase Construction Total Prior FY 2018 Years Budget N/A 228,000 N/A 228,000 Prior Years FY 2018 Est. 0 227,753 308,999 227,753 308,999 0 FY 2021 0 0 0 Expenciture Schedule FY 2018 FY 2018 Budget Est. N/A 228,000 N/A 228,000 FY 2019 FY 2020 227,753 308,999 0 227,753 308,999 0 FY 2021 0 Operating Impact This project is not anticipated to impact operating expenses. 0 FY 2022 0 0 5 Year CIP Total O 308,999 O 308,999 FY 2023 Beyond 5 Year CIP Total 0 5Year CIP Beyond 5 Total Year CIP O 308,999 O 308,999 0 N/A N/A Total Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 293 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Cubberley Wing P, January 2015 Fund: Cubberley Property Infrastructure Fund Category: Buildings and Facilities Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: CB -16002 Cubberley Roof Replacements Description This project provides funding for the replacement or restoration of failing roofs at the Cubberley Community Center. Justification Most of the existing mineral cap roofs at Cubberley have exceeded their useful lives and are in poor condition. Rehabilitation is needed to prevent significant problems that may cause struc- tural damage to buildings. In some cases, a more cost-effective roof restoration process is planned while in other cases a full replacement is necessary. A fluid, reinforced waterproofing system can be applied over the existing roof that also meets current cool roofing codes to opti- mize energy efficiency. Supplemental Information Facilities scheduled for re -roofing with a fluid applied system or for major repairs are: Fiscal Year 2019: Cubberley Wing F & FH Fiscal Year 2020: Cubberley Wing Ti and T2 Fiscal Year 2021: Cubberley Wing J and K Fiscal Year 2022: Cubberley Wing H and D Fiscal Year 2023: Cubberley Wing U 294 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Construction Design Total Significant Changes 2016-2020 CIP: Project established in the Cubberley Property Infrastructure Fund. Funding was allocated in prior years for roofing replacements at Cubberley Community Center in the Capital Improvement Fund. Funding is now recommended in the Cubberley Property Infrastructure Fund for this purpose, consistent with the revised lease agreement with the Palo Alto Unified School District, approved by the City Council in 2014. Funding Sources Schedule Funding Source Cubberley Property Infrastructure Fund Total Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total N/A 1,379,676 1,284,043 480,711 469,738 551,413 572,892 304,605 2,379,359 N/A 1,379,676 1,284,043 480,711 469,738 551,413 572,892 304,605 2,379,359 Expenditure Schedule Beyond 5 Year CIP 0 Total N/A 0 N/A Prior Years N/A N/A 448,490 N/A 1,379,676 FY 2018 Budget 931,186 FY 2018 Est. 835,553 448,490 1,284,043 FY 2019 480,711 0 480,711 FY 2020 469,738 0 469,738 FY 2021 551,413 0 551,413 FY 2022 572,892 0 572,892 FY 2023 304,605 0 304,605 5 Year CIP Total 2,379,359 0 2,379,359 Beyond 5 Year CIP 0 0 0 Total N/A N/A N/A Operating Impact The project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Historic Resources Board Facilities Planning and Transportation Section: Maintenance of Parks and Commission Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 295 CITY OF PALO ALTO CUBBERLEY PROPERTY INFRASTRUCTURE FUND Parks and Open Space CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 297 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Cubberley Tennis Courts, 2016 Fund: Cubberley Property Infrastructure Fund Category: Parks and Open Space Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Summer 2016 Initial Project Completion: Fall 2019 Revised Project Start: N/A Revised Project Completion: N/A Project Number: CB -17000 Cubberley Amenities Improvements - (Reserve) Description This project provides funding for renovations of existing community recreational amenities at the Cubberley facility which include: tennis courts, playing fields, a gymnasium, an activity room, and a dance studio. Justification Pending the completion of the Cubberley Community Center Master Plan, funding may be required to improve existing recreation facilities at the Cubberley site. As project costs become more refined, recommendations will be brought forth to the City Council. Supplemental Information The funding for this project is being placed in a reserve pending completion of the Cubberley Community Center Master Plan. Significant Changes 2019-2023 CIP: This project is recommended to be closed, because the scope for amenities improvements will be defined after the completion of the Cubberley Master Plan (CB -16001). The funding from this project will remain in the Cubberley Property Infrastructure Fund to be allocated for other facility needs identified in the master plan. 2017-2021 CIP: Project established. 298 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Funding Sources Schedule Funding Source Cubberley Property Infrastructure Fund Total Prior FY 2018 Years Budget 0 950,000 O 950,000 FY 2018 Est. 0 0 0 0 0 0 FY 2021 0 0 0 0 Expenciture Schedule 0 0 5 Year CIP Total 0 0 Beyond 5 Year CIP Total 0 0 0 Project Phase Construction Design Total Prior Years FY 2018 FY 2018 Budget Est. 900,000 O 50,000 O 950,000 0 0 FY 2019 0 0 FY 2020 0 0 0 FY 2021 0 0 FY 2022 0 0 5 Year CIP FY 2023 Total Beyond 5 Year CIP Total 0 0 0 0 0 0 0 0 0 0 0 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Parks and Recreation Commission Facilities Planning and Transportation Section: Maintenance of Parks and Commission Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: The project is expected to have a possible exemption from CEQA under Section 15301. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 299 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Fund: Cubberley Property Infrastructure Fund Category: Parks and Open Space Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Summer 2016 Initial Project Completion: Summer 2018 Revised Project Start: Fall 2017 Revised Project Completion: Fall 2018 Project Number: CB -17002 Cubberley Fields, February 2016 Cubberley Field Restroom Description This project provides the installation of restroom at the Cubberley Community Center Fields. The restroom may be a prefabricated structure. Justification This project will provide a restroom facility to the Cubberley Community Center Fields due to intensive sports league and recreational usage. The facility consists of soccer and softball fields as well as tennis courts and a running track. It is the City's largest field complex without a restroom. Significant Changes 2019-2023 CIP: Funding has been increased by $150,000 due to the placement, associated util- ity connections, and updated cost estimates. 2017-2021 CIP: Project established. Funding Sources Schec ule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5Year CIP Total Beyond 5 Year CIP Total Cubberley Property Infrastructure Fund Total 1,815 283,185 13,758 427,576 1,815 283,185 13,758 427,576 0' 0 0 0 0 0 0 427.576 0 427,576 0 443,149 0 443,149 300 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Expenciture Schec ule Project Phase Construction Design Total Prior FY 2018 Years Budget 200 249,338 1,614 33,847 1,814 283,185 13,758 427,576 FY 2018 Est. 427,576 0 0 0 0 0 0 0 0 0 13,758 0 0 FY 2023 5 Year CIP Total O 427,576 o 0 O 427,576 Beyond 5 Year CIP Total 0 441,534 0 1,614 0 443,148 Anticioatec Operating Budget Needs Cubberley Property Infrastructure Fund FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 15,965 16,444 16,937 17,445 17,968 Operating Impact This project is anticipated to impact operating expenses in the future. Custodial and mainte- nance costs are estimated to be $15,500 in Fiscal Year 2019 and increase by 3% annually there- after. These costs will be included as part of the City's custodial contract Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible categorical exemption from CEQA under section 15301. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 301 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Cubberley Field Fund: Cubberley Property Infrastructure Fund Category: Parks and Open Space Project Location: Cubberley Managing Department: Public Works Initial Project Start: Summer 2019 Initial Project Completion: Spring 2021 Revised Project Start: Revised Project Completion: Project Number: CB -19000 Cubberley Track and Field Replacement Description This project provides funding for replacement of the synthetic turf field for multiple sport use, replaces the surrounding track to an all-weather surface, replaces the existing bleachers, and adds a new multi -generational fitness area. Justification The current synthetic turf field was installed in 2009 and has reached the end of its useful life. The decomposed granite track is older and the material does not support year round use. It is also not compatible positioned adjacent to synthetic turf as the material migrates onto the ath- letic field. The large bleachers with wood plank seating are deteriorating and would be replaced with smaller aluminum bleachers while creating space for a fitness area and equipment. Prior FY 2018 Funding Source Years Budget Cubberley Property Infrastructure Fund Total Funding Sources Schedule FY 2018 Est. FY 2019 FY 2020 O 20.389 1,831,319 O 20,389 1,831,319 FY 2021 FY 2022 FY 2023 0 0 0 5Year CIP Beyond 5 Total Year CIP Total O 1,851,708 O 1,851,708 O 1,851,708 O 1,851,708 302 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Expenciture Schec ule Prior FY 2018 Project Phase Years Budget FY 2018 Est. 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 0 1,800,000 0 20,389 31,319 0 20,389 1,831,319 0 0 0 0 O 1,800,000 O 51,708 O 1,851,708 o 1,800,000 0 51,708 O 1,851,708 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: Possible exemption from CEQA under Section 15302. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 303 CITY OF PALO ALTO Enterprise Funds CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 305 CITY OF PALO ALTO AIRPORT FUND CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 307 AIRPORT FUND Overview The Airport Fund Capital Improvement Program (CIP) accounts for activities related to the con- struction and replacement of the airport's infrastructure necessary to operate and maintain the airport. The Palo Alto Airport (PAO) is a federally obligated airport which receives federal funds for airport capital improvement projects based on Federal Aviation Administration (FAA) estab- lished grant assurances that airport operators must adhere to in order to receive funds. For detailed information on the maintenance and operations of the airport, please refer to the Air- port Fund section in the Operating Budget. The 2019-2023 CIP includes projects totaling $28.6 million with Fiscal Year 2019 projects total- ing $10.8 million. It is important to note the FAA provides grants to public agencies for the plan- ning and development of public -use airports and reimburses up to 90% of the non -salary cost of eligible projects. Staff intends to continue applying to the FAA for grant eligible capital improvement projects to ensure a safe and well -maintained airport. Staff will also apply for state grant matching opportunities when available. The budget for the Airport CIP is divided into two categories: Airport Apron, Runways, and Taxiways; and Airport Facilities. Airport Apron, Runways, and Taxiways The Airport Apron, Runways, and Taxiways category accounts for the design and construction of improvements and enhance- ments which include pavement, lighting, drainage, and perimeter fencing. The Palo Alto Airport includes one runway of approxi- Airport Fund Capital Expenditures $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 T I I ,, lif t , I I 1 % t I I t 1 FY 2015 Actua is FY 2017 Actuals FY 2019 Adopted FY 2021 Projected FY 2023 Projected mately 2,400 feet in length, one parallel taxiway of the same length, and four connector taxiways for entering and exiting the runway. In Fiscal Year 2015, staff conducted a survey to determine the pavement condition index (PCI) values for all airfield pavement. Based on visual inspection, the average apron PCI value was 36, indicating the need for full pavement reconstruction. The completed Apron And Taxi Lane Reconstruction (AP -15003) and current Airport Apron Reconstruction (AP -16000) projects have improved and will continue to improve the average PCI score. 308 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET AIRPORT FUND Infrastructure Inventory - Summary of Air wort Taxiways CLASSIFICATION QUANT DESCRIPTION 1 Apron or Ramp Runway Taxiway 468 Tie down spots 1 2443 x 70 feet 5 4 connector taxiways and 1 parallel taxiway Recent Accomplishments • Completed and closed the Apron and Taxi Lane Reconstruction project (AP -15003) and received the remaining $15,968 in FAA grant funding for design and construction of the project. • Completed construction of Phase I of the Apron Reconstruction project(AP-16000) utilizing an FAA grant reimbursement awarded for 90% of project costs. • Completed the Invitation for Bid for Phase II of the Airport Apron Reconstruction project(AP-16000) with construction anticipated to begin in Fiscal Year 2019. 2019-2023 Capital Improvement Program Recurring Projects There are no recurring projects scheduled at this time. Non -Recurring Projects There is one non -recurring, multi -phase project scheduled in the 2019-2023 CIP; Airport Apron Reconstruction project (Fiscal Year 2019: $10.8 million; 5 -year CIP: $28.0 million). The FAA prior- itized this project to be completed before all other airport projects, deferring the other projects, including the Airfield Electrical Improvements project and the Runway and Taxiway Reconstruc- tion and Drainage Improvements project, beyond the 5 -year CIP to 2024. The Airport Apron Reconstruction project will reconstruct 38 acres of pavement. In 2015 the FAA requested a Pavement Maintenance Management Plan (PMMP) to document conditions and prioritize future airport pavement projects. The completed PMMP showed all areas in disre- pair, with the apron being most critical. Construction costs and associated grant reimburse- ments for the multi -phased project are budgeted during the 2019-2023 CIP. Airport Facilities The Airport Facilities category accounts for buildings, security systems, parking lot and all other infrastructure improvements. Prior to April 2017, Fixed Base Operators (FBO) leased spaces at the Airport and were responsible for the maintenance of their structures with the exception of the terminal. In April 2017 the FBO leases expired and the City became responsible for the maintenance of these structures. Interim lease agreements (1-3 years) between the City and existing businesses were executed, with the understanding that agreements will need to be renegotiated based on the completion of the airport business plan. AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 309 AIRPORT FUND Infrastructure Inventory - Summary of Airport Facilities CLASSIFICATION QUANTITY DESCRIPTION Terminal Building Trailer Hangars 12 Medium Conventional Box Hangar Hangars 2 Large Conventional Box Han- gar Hangars 45 Small Nested T -Hangar Hangars 3 Large Conventional Multi -Air- craft Hangar Recent Accomplishments ▪ Executed Airport Aircraft Storage License Agreements with hangar and tie -down tenants. • Completed and closed the Wildlife Hazard Plan project (AP -16002) and received FAA grant funding for 90% of project design and construction expenditures. • Completed and closed the Airport Perimeter Fence project (AP -16003) and received FAA grant funding for 90% of project design and construction expenditures. 2019-2023 Capital Improvement Program Recurring Projects There are no recurring projects scheduled at this time. Non -Recurring Projects There is one non -recurring project during the 2019-2023 CIP; Airport Layout Plan (5 -year CIP: $0.6 million). Per FAA prioritization of the Apron Reconstruction project, all other airport proj- ects were deferred beyond the 5 -year CIP, including the Automated Weather Observation Sys- tem (AWOS) project to 2024. The Airport Layout Plan is required by the FAA to ensure grant eligibility and will include exist- ing facilities and planned development, air traffic activity, noise contours, environmental docu- mentation and 20 -year demand forecasts. 310 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET AIRPORT FUND Summary of Capital Activity AIRPORT FUND Project Number Project Title FY 2017 FY 2018 Actuals Estimate FY 2019 Adopted FY 2020 FY 2021 FY 2022 FY 2023 5 -Year Total Source of Funds Revenue from Federal Government AP -16000 Airport Apron Reconstruction AP -21000 Airport Layout Plan AP -16003 Airport Perimeter Fence AP -15003 Apron and Taxi Lane Reconstruction AP -16002 Wildlife Hazard Plan 455,013 9,102,015 9,499,500 8,544,600 6,300,000 0 0 24,344,100 0 0 0 0 0 0 297,000 297,000 1,570,011 340,972 0 0 0 0 0 0 143,303 15,968 0 0 0 0 0 0 14,914 22,796 0 0 0 0 0 0 Revenue from the Federal Government Total 2,183,241 Total Sources Use of Funds 9,481,751 9,499,500 8,544,600 6,300,000 0 297,000 24,641,100 2,183,241 9,481,751 9,499,500 8,544,600 6,300,000 0 297,000 24,641,100 Airport Apron, Runways, and Taxiways AP -19001 Airfield Electrical Improvements * 0 0 0 0 0 0 0 0 AP -16000 Airport Apron Reconstruction 532,745 10,698,676 10,768,663 9,722,410 7,244,483 253,946 0 27,989,502 AP -15003 Apron and Taxi Lane Reconstruction 16,564 0 0 0 0 0 0 0 AP -22000 Runway and Taxiway Reconstruction and 0 0 0 0 0 0 0 0 Drainage Improvements' Airport Apron, Runways, and Taxiways Total 549,309 10,698,676 10,768,663 9,722,410 7,244,483 253,946 0 27,989,502 Airport Facilities AP -21000 Airport Layout Plan 0 0 0 0 0 0 593,481 593,481 AP -16003 Airport Perimeter Fence 1,862,024 88,000 0 0 0 0 0 0 AP -19000 Automated Weather Observation System 0 0 0 0 0 0 0 0 (AWOS)* AP -16002 Wildlife Hazard Plan 18,692 21,308 0 0 0 0 0 0 Airport Facilities Total 1,880,716 109,308 0 0 0 0 593,481 593,481 Total Uses 2,430,025 10,807,984 10,768,663 9,722,410 7,244,483 253,946 593,481 28,582,983 *FAA grant funding for these projects deferred beyond Fiscal Year 2023, see project pages for more details. AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 311 CITY OF PALO ALTO AIRPORT FUND Airport Apron, Runways, and Taxiways AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 313 AIRPORT FUND Airfield Electrical, July 2017 Fund: Airport Enterprise Fund Category: Airport Apron, Runways, and Taxiways Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Fall 2019 Initial Project Completion: Summer 2020 Revised Project Start: TBD Revised Project Completion: TBD Project Number: AP -19001 Airfield Electrical Improvements Description This project provides funding for electrical and lighting improvements to the airfield. Justification The last known airfield electrical improvements were performed in 1993. Results of the electrical assessment conducted as part of the Airport Apron Reconstruction project will inform the nec- essary above ground electrical infrastructure needs, including lighting, signage and possible vault modifications. Supplemental Information The design and construction of underground infrastructure being utilized will be completed in the Airport Apron Reconstruction project. For greater efficiency and to comply with City sus- tainability goals, LED lighting is intended. Significant Changes 2019-2023 CIP: The FAA is deferring grant funding for this project from Fiscal Year 2019 to Fis- cal Year 2024 to complete the Airport Apron Reconstruction project (AP -16000). Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Airport Fund 0 0 0 0 0 0 0 0 0 150,000 150,000 Revenue from the Federal Government 0 0 0 0 0 0 0 0 0 1,350,000 1,350,000 Total 0 0 0 0 0 0 0 0 0 1,500,000 1,500,000 314 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET AIRPORT FUND Expenciture Schec ule Prior FY 2018 FY 2018 Project Phase Years Budget Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 0 0 0 0 0 0 0 0 0 0 0 1,500,000 1,500,000 0 1,500,000 1,500,000 Operating Impact This project is anticipated to have operating expenses related to pavement maintenance. As these costs are quantified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Land Use and Community Planning and Transportation Design Commission Section: Airport Goal: L-10 Policy: L-10.1 Environmental Impact Analysis: This project may be exempt from CEQA under Section 15301. AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 315 AIRPORT FUND Airport Apron, July 2013 Fund: Airport Enterprise Fund Category: Airport Apron, Runways, and Taxiways Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Summer 2015 Initial Project Completion: Spring 2020 Revised Project Start: Revised Project Completion: Fall 2022 Project Number: AP -16000 Airport Apron Reconstruction Description This project provides funding for the design and reconstruction of the Palo Alto Airport apron in multiple phases within the existing footprint. Justification The pavement surfaces at the airport are failing and uneven and the need to reconstruct the air- craft parking apron is critical to airport safety. The City conducted a Pavement Management Study in Fiscal Year 2015 to determine pavement condition index (PCI) and to assist in prioriti- zation of pavement improvement projects. The average apron PCI value from the study was 36, which indicated a need for full pavement reconstruction. Supplemental Information This project is being implemented in multiple phases. Design commenced in 2016 and was com- pleted in 2017. Construction began in 2018 and is expected to be complete in 2022. Construc- tion of Phase I is scheduled to be complete June 2018. Invitation for bids for Phase II of project is anticipated in April 2018 and bids opening in May 2018. FAA grants will fund 90% of design and construction costs. Staff will pursue other funding opportunities to offset the City obliga- tion for the remaining 10% where available. Additionally, the FAA will use the average apron PCI information to prioritize the Palo Alto Air- port against other airport applicants. Due to the condition of the airport infrastructure, staff anticipates the Palo Alto Airport will rank high in eligibility for grant funding of this project. 316 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET AIRPORT FUND Significant Changes 2019-2023 CIP: The apron reconstruction costs substantially increased from the previous esti- mate of $18 million to $39.3 million. Budget estimates for the project increased to include all remaining phases of the project as well as reconstruction design changes, solar infrastructure, and construction escalation costs identified while constructing Phase I. 2018-2022 CIP: Due to the findings of a geotechnical study, the subgrade requires more stabili- zation. The FAA recognizing the safety implications, has agreed to accelerate funding to expe- dite pavement corrections. Funding of $17.3 million added to the project to account for the multiple phases of this project over the 5 -year CIP. 2017-2021 CIP: Additional funding of $715,845 in Fiscal Year 2017 to complete Phase I. 2016-2020 CIP: Project established. Funding Sources Schedule Funding Source Airport Fund Revenue from the Federal Government Total Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 66,202 1,596,661 1,596,661 1,269,163 1,177,810 FY 2021 944,483 569,431 9,102,015 9,102,015 9,499,500 8,544,600 6,300,000 FY 2022 253,946 0 635,633 10,698,676 10,698,676 10,768,663 9,722,410 7,244,483 253,946 FY 2023 5 Year CIP Total O 3,645,402 O 24,344,100 O 27,989,502 Beyond 5 Year CIP Total O 5,308,265 O 34,015,546 O 39,323,811 Expenditure Schedule Project Phase Construction Design Total Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 0 10,280,906 10,698,676 10,768,663 9,722,410 7,244,483 635,632 417,770 0 0 0 0 635,632 10,698,676 10,698,676 10,768,663 9,722,410 7,244,483 253,946 0 253,946 FY 2023 5 Year CIP Total O 27,989,502 O 0 O 27,989,502 Beyond 5 Year CIP Total O 38,688,178 0 635,632 O 39,323,810 Operating Impact This project will have maintenance operating expenses for asphalt slurry seal estimated every five years. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Airport Goal: L-10 Policy: L-10.1 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project may be exempt from CEQA under Section 15301. AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 317 AIRPORT FUND Fund: Airport Enterprise Fund Category: Airport Apron, Runways, and Taxiways Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Summer 2014 Initial Project Completion: Summer 2015 Revised Project Start: TBD Revised Project Completion: TBD Project Number: AP -22000 Runway and Taxiway, July 2017 Runway and Taxiway Reconstruction and Drainage Improvements Description This project will provide funding for the design and implementation of runway and taxiway reconstruction and drainage improvements. Justification In 2015, the Airport Pavement Management Plan identified integrity deficiencies beyond the immediate safety concerns addressed in the Airport Apron Reconstruction project. This project will address the lower priority repairs and drainage improvements after the Airport Apron Reconstruction project is completed in Spring 2022. Significant Changes 2019-2023 CIP: The FAA is deferring grant funding for this project from Fiscal Year 2022 to Fis- cal Year 2024 to complete the Airport Apron Reconstruction project (AP -16000). Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Airport Fund Revenue from the Federal Government 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 25,000 25,000 0 225,000 225,000 Total 0 0 0 0 0 0 0 0 0 250,000 250,000 318 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET AIRPORT FUND Expenciture Schec ule Prior FY 2018 FY 2018 Project Phase Years Budget Est. FY 2020 FY 2021 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Design Total 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 0 0 0 250,000 0 250,000 250,000 250,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Land Use and Community Planning and Transportation Design Commission Section: Airport Goal: L-10 Policy: L-10.1 Environmental Impact Analysis: This project may be exempt from CEQA under Section 15301. AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 319 CITY OF PALO ALTO AIRPORT FUND Airport Facilities AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 321 AIRPORT FUND Fund: Airport Enterprise Fund Category: Airport Facilities Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Fall 2021 Initial Project Completion: Summer 2022 Revised Project Start: Summer 2022 Revised Project Completion: Spring 2023 Project Number: AP -21000 Airport Layout, July 2017 Airport Layout Plan Description This project provides funding for an update to the airport layout plan, including a narrative report and environmental study. Justification The Airport Layout Plan (ALP) serves as a critical planning tool that depicts both existing facili- ties and planned development for an airport and is required by the FAA to ensure eligibility for the highest level of grant funding available for construction of safety and infrastructure improvements. A key objective of airport planning is to assure the effective use of airport resources to satisfy aviation demand in a financially feasible manner. Additionally, the plan will include air traffic activity, noise contours, environmental documentation and 20 -year demand forecasts. Significant Changes 2019-2023 CIP: The FAA is deferring grant funding for this project from Fiscal Year 2021 to Fis- cal Year 2023 to complete the Airport Apron Reconstruction project (AP -16000). Funding Sources Schedule Prior FY 2018 Funding Source Years Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Airport Fund Revenue from the Federal Government Total 0 0 0 0 0 0 0 0 0 0 0 0 0 O 296,481 O 297,000 O 593,481 296,481 297,000 593,481 O 296,481 O 297,000 O 593,481 322 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET AIRPORT FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget FY 2018 Est. 0 0 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 0 C 0 0 0 0 0 0 O 263,481 0 330,000 O 593,481 263,481 330,000 593,481 O 263,481 0 330,000 O 593,481 Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Airport Goal: L-10 Policy: L-10.1 Program: L10.1.2 Environmental Impact Analysis: Requires Environmental Review Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 323 AIRPORT FUND Fund: Airport Enterprise Fund Category: Airport Facilities Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Fall 2019 Initial Project Completion: Summer 2020 Revised Project Start: TBD Revised Project Completion: TBD Project Number: AP -19000 Automated Weather Observation System, July 2017 Automated Weather Observation System (AWOS) Description This project provides funding for a new weather information system to be installed. Justification The FAA tower is staffed from 7:00am to 9:00pm and uses ceilometers, wind indicators, altime- ters and known distances to communicate weather and visibility to users. The new Automated Weather Observation System (AWOS) will provide users more information about weather con- ditions, feed all weather services and give present weather 24 hours a day, 7 days a week. Pro- viding users with accurate and up to date weather information is essential to the safe and economic operation of the airport. Significant Changes 2019-2023 CIP: The FAA is deferring grant funding for this project from Fiscal Year 2019 to Fis- cal Year 2024 to complete the Airport Apron Reconstruction project (AP -16000). Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5Year CIP Total Beyond 5 Year CIP Total Airport Fund Revenue from the Federal Government Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Ol 0 0 0 0 0 0 0 0 15,000 15,000 0 135,000 135,000 0 150,000 150,000 324 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET AIRPORT FUND Expenciture Schec ule Prior FY 2018 Project Phase Years Budget FY 2018 Est. 0 0 0 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 0 0 0 0 0 0 0 0 0 0 0 0 150,000 0 150,000 150,000 150,000 Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Airport Goal: L-10 Policy: L-101 Environmental Impact Analysis: May Require Environmental Review Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 325 CITY OF PALO ALTO ELECTRIC FUND CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 327 ELECTRIC FUND Overview The City of Palo Alto is the only municipality in California that operates a full suite of City - owned utility services. The municipal electric power system began operation in 1900 and con- tinues to provide safe, reliable, cost effective electric service to residents and customers of Palo Alto. For the 2019-2023 Capital Improvement Program (CIP), approximately $79.0 million is pro- grammed, with $21.4 million budgeted in Fiscal Year 2019, of which $9.9 million is reappropri- ated funds from Fiscal Year 2018. Overall, a total of 44 projects are programmed over the 5 - year CIP. Major projects funded in the 2019-2023 CIP include Smart Grid Technology Installation ($14.3 million), Electric Customer Connections ($12.0 million), Elec- tric System Improvements ($7.7 million), 4/12kV conversion proj- ects ($7.7 million), Overhead to Underground Conversion ($6.1 million), Facility Relocation for Caltrain Modernization ($3.0 mil- lion), and various underground system rebuild projects ($6.3 million). The budget for the Elec- tric Fund CIP is broken into three Electric Fund Capital Expenditures $24,000,000 $20,000,000 $16,000,000 $12,000,000 $8,000,000 $4,000,000 $0 ♦ I • / \ I• / ♦ / \ 2015 2017 FY 2019 FY 2021 FY 2023 Actuals Actuals Adopted Projected Projected separate categories: Customer Connections, System Improvements, and Undergrounding Proj- ects. Infrastructure Inventory Miles of 60kV sub transmission lines 18 miles Substations (w/300 MVA total capacity) 9 Traffic Signals (intersections) maintained 101 Streetlights maintained 6,600 Overhead Primary Distribution 117 miles Underground Primary Distribution 187 miles Overhead Secondary Distribution 94 miles Underground Secondary Distribution 74 miles 328 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Customer Connections As customers continually change their electric power needs due to equipment additions, new construction, building expansions, building remodels, teardowns and rebuilds, and new building occupancy types, the electric system must evolve to meet these needs. The Electric Customer Connections Project, which is the largest project within the Electric Fund ($2.4 million in Fiscal Year 2019, $12.0 million over the 2019-2023 CIP), is accounted for within this category. Projects can range from new buildings associated with Stanford Hospital to upgrades of residential elec- tric panels. Also included in this category is work for the VA Hospital load increase ($0.7 mil- lion). These projects allow for the completion of work required to meet the needs of customers who have applied for new or upgraded electric service, need temporary power for construction, or require other services. The Electric Fund pays for a portion of these projects, while remaining costs are supported by reimbursements from customers for project work performed by the City. Recent Accomplishments In Fiscal Year 2017 the Utilities Electric Division completed over 350 customer service projects with a total cost of $2.4 million and revenue of $1.6 million. 2019-2023 Capital Improvement Program Recurring Projects The Electric Customer Connections project, described above, is the only recurring project in this category. Non -Recurring Projects Funding for the VA Hospital - Customer Load Requirements project was approved in Fiscal Year 2018. Utilities is working with the VA on their plans and awaits a decision from VA on what alternative they will implement to ultimately serve their facility over the foreseeable future. System Improvements Necessary elements in ensuring reliable electric service to City of Palo Alto residents and cus- tomers include the replacement of electric system components before they reach their end of life and the installation of protective equipment to minimize the impact of system problems. Projects in the System Improvements category allow for a variety of improvements, including the replacement/upgrade of old cables and equipment and bringing designs up to current stan- dards, installation of protective equipment and switches, conversion of the electric system from 4,160 Volts (4kV) to 12,470 Volts (12kV), and installation of capacitors to improve efficiency. The 2019-2023 CIP includes total funding of $59.6 million in this category, with $15.8 million allo- cated in FY 2019. Significant projects in this category include Smart Grid Technology Installation ($14.3 million), Electric System Improvements ($7.7 million), Wood Pole Replacements ($7.5 mil- lion), 60kV Circuit Breaker Replacements ($0.4 million), and various projects to rebuild under - ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 329 ELECTRIC FUND ground districts and substation components. In the past, funding for wood pole replacements was included in the Electric System Improvements project. To facilitate completion of a backlog of pole replacements, a new project specifically for pole replacements will begin in FY 2019. Recent Accomplishments • Added security cameras at one electric substation. • Completed replacement of one 60kV circuit breaker. • Completed the construction of a distribution tie -line that will improve system operations in the Stanford Shopping Center area. • Completed other miscellaneous system improvement projects dealing with replacement of deteriorated facilities or to improve system operation and reliability. 2019-2023 Capital Improvement Program Recurring Projects A total of $40.1 million is programmed for System Improvements recurring projects in the 2019- 2023 CIP, with $5.4 million allocated in Fiscal Year 2019. Recurring projects in this category include the following: • Communication System Improvements (Fiscal Year 2019: $0.1 million; 5 -Year CIP: $0.5 million) • Electric Distribution System Improvements (Fiscal Year 2019: $1.5 million; 5 -Year CIP: $7.7 million) • Electric Utility Geographic Information System (Fiscal Year 2019: $0.2 million; 5 -Year CIP: $0.8 million) • SCADA System Upgrades (Fiscal Year 2019: $0.1 million; 5 -Year CIP: $0.3 million) • Smart Grid Technology Installation (Fiscal Year 2019: $1.0 million; 5 -Year CIP: $14.3 million) • Substation Facility Improvements (Fiscal Year 2019: $0.3 million; 5 -Year CIP: $1.1 million) • Substation Protection Improvements (Fiscal Year 2019: $0.5 million; 5 -Year CIP: $1.7 million) • Underground System Rebuild (Fiscal Year 2019: $0.2 million; 5 -Year CIP: $1.7 million) • Wood Pole Replacements (Fiscal Year 2019: $1.5 million; 5 -Year CIP: $7.5 million) Non -Recurring Projects A total of $24.0 million is allocated in the 2019-2023 CIP for non -recurring System Improvement projects. Much of the funding for the projects was approved by the City Council in prior years. New projects include: • Colorado Power Station Equipment Upgrades (Fiscal Year 2019: $0.9 million) • Colorado Substation Site Improvements: (Fiscal Year 2019: $0.1 million; 5 -Year CIP: $0.5 million) • Rebuild Underground District 25: (Fiscal Year 2019: $0.1 million; 5 -Year CIP: $0.6 million) • Rebuild Underground District 30: (Fiscal Year 2019: $0.1 million; 5 -Year CIP: $1.3 million) 330 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Unc ergrounding Projects The City of Palo Alto began a program to underground overhead electric, telephone, and cable TV facilities in 1965 with a project along Oregon Expressway. Since that time, 45 Underground Districts have been formed. The undergrounding of electrical lines is a joint process between the City and AT&T, due to joint ownership of the poles, and Comcast, which leases pole space from AT&T. All three entities share in the cost of the installation of underground conduit and boxes necessary to enclose and protect wires and equipment. The City typically takes the lead in the design, bidding, and construction processes with AT&T and Comcast reimbursing the City for construction and administrative costs. During the 2019-2023 CIP, $6.7 million is allocated for Undergrounding Projects, with $2.5 million allocated in FY 2019. Recent Accomplishments • Underground District 47 - Completed the installation of underground electric utility system in the area bounded by Middlefield Road/Addison Avenue/Cowper Street/Homer Avenue. FY 2019 will see completion of customer service conversions and connection of new services to the underground system. • Underground District 46 - Started installation of underground substructures (conduits and boxes) near the intersection of El Camino Real and Arastradero Road/West Charleston Road. 2019-2023 Capital Improvement Program Non -Recurring Projects A total of $6.7 million is allocated in the 2019-2023 CIP for non -recurring Undergrounding proj- ects, with $2.5 million allocated in FY 2019. Significant projects in this category include the fol- lowing: • Underground District 42 ($2.1 million), which will underground overhead utility facilities in the area near Embarcadero Road/Emerson Street/Middlefield Road. • Underground District 43 ($2.2 million), which will underground overhead utility facilities in the area along Alma Street and Embarcadero Road. Summary of Capital Activity ELECTRIC FUND Project Number Project Title Source of Funds Transfers from Other Funds FY 2017 FY 2018 FY 2019 Actuals Estimate Adopted FY 2020 FY 2021 FY 2022 5 -Year FY 2023 Total Gas Fund EL -11014 Smart Grid Technology Installation 136,335 300,000 180,000 0 540,000 1,800,000 900,000 3,420,000 Total Gas Tax Fund Transfers 136,335 300,000 180,000 0 540,000 1,800,000 900,000 3,420,000 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 331 ELECTRIC FUND Project Number Project Title FY 2017 Actuals FY 2018 Estimate FY 2019 Adopted FY 2020 FY 2021 FY 2022 FY 2023 5 -Year Total Water Fund EL -11014 Smart Grid Technology Installation 136,335 300,000 290,000 0 870,000 2,900,000 1,450,000 5,510,000 Total Water Fund Transfers Total Transfers from Other Funds 136,335 300,000 290,000 0 870,000 2,900,000 1,450,000 5,510,000 272,670 600,000 470,000 0 1,410,000 4,700,000 2,350,000 8,930,000 Reimbursement from Customers, Telephone, and Cable Television Companies EL -98003 Electric System Improvements 134,291 10,000 210,000 210,000 210,000 210,000 210,000 1,050,000 EL -89028 Electric Customer Connections 1,607,133 1,726,950 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 8,500,000 EL -08001 Underground District 42 - Embarcadero Road, 0 0 0 0 0 300,000 0 300,000 Emerson, Middlefield EL -11009 Underground District 43 - Alma/Embarcadero 0 0 0 0 0 300,000 0 300,000 Reimbursement from Customers, Telephone, and Cable Television Companies Total 1,741,424 1,736,950 1,910,000 1,910,000 1,910,000 2,510,000 1,910,000 10,150,000 Total Sources 2,014,094 2,336,950 2,380,000 1,910,000 3,320,000 7,210,000 4,260,000 19,080,000 Use of Funds Customer Connections EL -89028 Electric Customer Connections 2,445,562 2,653,268 2,400,000 2,400,000 2,400,000 2,400,000 2,400,000 12,000,000 EL -17003 VA Hospital Customer Load Requirements 46,231 100,000 700,000 0 0 0 0 700,000 Customer Connections Total 2,491,793 2,753,268 3,100,000 2,400,000 2,400,000 2,400,000 2,400,000 12,700,000 System Improvements EL -06001 230 kV Electric Intertie EL -16002 Capacitor Bank Installation EL -14000 Coleridge/Cowper/Tennyson 4/12Kv Conversion 745 1,000 177,481 0 0 0 0 177,481 0 0 350,000 0 0 0 0 350,000 0 0 520,000 0 0 0 0 520,000 EL -19001 Colorado Power Station Equipment Upgrade 0 0 900,000 0 0 0 0 900,000 EL -19002 Colorado Substation Improvements 0 0 100,000 400,000 0 0 0 500,000 EL -15000 Colorado/Hopkins System Improvement 0 0 50,000 1,750,000 0 0 0 1,800,000 EL -89031 Communications System Improvements 82,686 1,100,000 100,000 100,000 100,000 100,000 100,000 500,000 EL -17001 East Meadow Circles 4/12kV Conversion 0 2,000 48,000 0 800,000 0 0 848,000 EL -13000 Edgewood/Wildwood 4kV Tie 0 0 0 0 50,000 400,000 0 450,000 EL -20000 Hopkins Substation 4/12kV Conversion 0 0 0 100,000 2,000,000 1,975,000 1,675,000 5,750,000 EL -98003 Electric System Improvements 1,352,420 3,100,000 1,500,000 1,500,000 1,500,000 1,500,000 1,710,000 7,710,000 EL -02011 Electric Utility Geographic Information System 55,235 225,000 165,000 165,000 165,000 165,000 165,000 825,000 EL -17007 Facility Relocation for Caltrain Modernization 0 15,000 2,985,000 0 0 0 0 2,985,000 Project EL -17005 HCB Pilot Wire Relay Replacement 51,503 89,559 352,000 0 0 0 0 352,000 EL -14004 Maybell 1&2 4/12kV Conversion 172 0 100,000 0 0 0 0 100,000 332 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Project Number EL -11003 EL -13003 EL -11008 EL -14002 EL -17000 EL -10006 EL -19000 EL -16000 EL -19003 EL -14005 EL -13002 EL -13006 EL -02010 EL -11014 EL -17002 EL -15001 EL -89044 EL -89038 EL -16003 EL -16001 EL -13008 EL -17008 EL -04012 EL -19004 Project Title Rebuild Underground District 15 Rebuild Underground District 16 Rebuild Underground District 19 Rebuild Underground District 20 Rebuild Underground District 23 Rebuild Underground District 24 Rebuild Underground District 25 Rebuild Underground District 26 Rebuild Underground District 30 Reconfigure Quarry Feeders Relocate Quarry/Hopkins Substation 60kV Line (A & B) Sand HiII.Quarry 12kV Ties SCADA System Upgrades Smart Grid Technology Installation Substation 60kV Breaker Replacement Substation Battery Replacement Substation Facility Improvements Substation Protection Improvements Substation Security Underground System Rebuild Upgrade Estimating Software Utility Control Center Upgrades Utility Site Security Improvements Wood Pole Replacement System Improvements Total Undergrounding Projects EL -13007 EL -08001 EL -11009 EL -12001 EI-11010 Underground Distribution System Security Underground District 42 - Embarcadero Road, Emerson, Middlefield Underground District 43 - Alma/Embarcadero Underground District 46 - Charleston/EI Camino Real Underground District 47 - Midd/Homer/ Webster/Addi Undergrounding Projects Total FY 2017 Actuals FY 2018 Estimate FY 2019 Adopted O 5,000 475,000 0 0 400,000 12,262 0 115,000 0 8,634 20,000 1,380,000 0 O 0 200,000 550,000 20,008 170,988 585,000 0 O 0 50,000 500,000 981 0 149,000 650,000 O 0 50,000 1,200,000 169,279 0 581,616 0 FY 2020 0 0 FY 2021 0 0 0 0 0 0 0 0 0 0 FY 2022 FY 2023 5 -Year Total O 0 475,000 O 0 400,000 O 0 115,000 O 0 1,380,000 O 0 750,000 O 0 585,000 O 0 550,000 O 0 799,000 O 0 1,250,000 O 0 581,616 O 0 0 0 750,000 0 0 750,000 82,982 0 0 0 0 0 0 0 70,402 240,805 65,000 65,000 65,000 65,000 65,000 325,000 17,240 350,000 1,000,000 0 2,113,750 7,939,212 3,243,996 14,296,958 22,513 0 250,000 150,000 0 0 0 400,000 21,991 0 0 0 0 0 0 0 304,419 318,384 300,000 200,000 200,000 200,000 200,000 1,100,000 266,296 685,000 540,000 300,000 300,000 300,000 300,000 1,740,000 46,992 300,000 300,000 500,000 0 0 0 800,000 O 55,000 245,000 350,000 350,000 350,000 350,000 1,645,000 37,440 33,614 75,000 0 0 0 0 75,000 2,813 400,000 97,186 0 0 0 0 97,186 14,040 105,080 110,000 50,000 50,000 0 0 210,000 O 0 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 2,641,051 6,126,430 15,815,283 10,030,000 9,943,750 14,494,212 9,308,996 59,592,241 889 0 600,000 0 0 0 0 600,000 O 0 0 50,000 1,750,000 250,000 0 2,050,000 O 0 0 0 0 150,000 2,000,000 2,150,000 76,862 1,895,454 1,385,000 0 0 0 0 1,385,000 632,835 0 500,000 0 0 0 0 500,000 710,586 1,895,454 2,485,000 50,000 1,750,000 400,000 2,000,000 6,685,000 Total Uses 5,843,431 11,326,653 21,400,283 12,480,000 14,093,750 17,294,212 13,708,996 78,977,241 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 333 0 PROPOSED UNDER GR OUND PR OJECTS 42 UG DISTRICT #42 43 UG DISTRICT #43 46 UG DISTRICT #46 47 UG DISTRICT #47 A A5 All Al2 A14 A15 A16 A17 A18 A19 (08001) (11009) (12001) (11010) PROP OSED UNDER GR OUND REBUILD REBUILD U.G. DISTRICT REBUILD U. G. DISTRICT REBUILD U. G. DISTRICT REBUILD U .G. DISTRICT REBUILD U. G. DISTRICT REBUILD U. G. DISTRICT REBUILD U. G. DISTRICT REBUILD U. G. DISTRICT REBUILD U .G . DISTRICT #15 (11003) #16 (13003) #20 (14002) #26 (16000) #25 (19000) #30 (17000) #23 (17000) #19 (11008) #24 (10006) n PR OPOSED 60KV SYSTEM REBUILD B1 RELOC ATE QR/HO 60KV LINE (LANE A & B) (13002) 2020-2022 2021-2023 2015-2020 2011-2019 2016-2019 2017-2018 2017-2020 2016-2020 2019-2021 2019-2021 2019-2021 2014-2019 2016-2019 C5 C6 C8 C9 C10 C11 C12 PHI PH2 PH3 PH4 PH5 PH6 PROPOSED 4/12KV CONVERSION ST . FR ANCIS/ ORE GON/ AM ARILL O/ LOUIS 4/12KV SE ALE / W AVERLEY 4/12KV ED GEW OOD / WILD WO OD 4/12KV C OLERID GE/ COWPER/ TENNYSON 4/12KV MAYBELL 1&2 C ONVERSI ON 4/12KV EAST MEAD OW - FAIRVIEW 4/12KV H OPKINS SUBSTATI ON 4/12KV (11002) (11000) (13000) (14000) (14004) (17001) (20000) 2021-2023 2022-2024 2021-2023 2019-2021 2014-2019 2017-2020 L OUIS/ CALIFORNIA/ MIDDLEFIELD/ M OREN O 4/12KV 2020-2022 L OUIS/ ORE GON/ EMBARCADERO/ ST. FRANCIS 4/12KV 2020-2022 CHANNIN G/ EDGEWOOD/ JACKSON/ GREER 4/12KV 2021-2023 CHANNING/ EMBARCADER O/ NEWELL/ GREER 4/12KV 2021-2023 CH ANNIN G/ CENTER/ DANA 4/12KV 2022-2024 CH ANNING/ EMBARCADERO/ MELVILLE/ NEWELL 4/12KV 2022-2024 PR OP OSED SYSTEM IMPROVEMENT D2 RE CONFI GURE QUARRY FEEDERS D4 C OL ORAD O / H OPKINS SYSTEM IMPR OVEMENT C OL OR AD O P OWER ST ATION EQUIPMENT UP GRADE 2019-2022 COL OR AD O SUBSTATION IMPROVEMENTS (14005) (15000) (19001) (19002) 2014-2019 2015-2020 2019-2020 2019-2020 MISCELLANEOUS PR OJECTS NOT LABELED VA HOSPITAL CUST OMER C ONNECTI ON FACILITY REPLACEMENT F OR CALTRAIN ELECTRIFICATION UTILITY CONTR OL CENTER UP GRADE UNDERGR OUND SYSTE M REBUILD - VARI OUS ARE AS C AP ACIT OR BANK INSTALLATI ON - VARI OUS AREAS SUBSTATI ON SE CURITY - V ARI OUS AREAS SUBSTATI ON 60KV BREAKER REPLACEMENT PIL OT WIRE RELAY REPLACEMENT SMART GRID TECHN OL OGY INSTALL ATI ON ELE CTRIC CUST OMER C ONNECTI ONS 230 KV ELECTRIC INTERTIE C OMMUNICATIONS SYSTEM IMPROVEMENTS UP GRADE ESTIMATING S OFTW ARE ELECTRIC SYSTEM IMPRO VEMENTS ELE CTRI C UTILITY GEOGRAPHI C INFORMATION SYSTEM SCADA SYSTEM UP GRADES SUBSTATI ON FACILITY IMPR OVEMENTS SUBSTATI ON PROTECTI ON IMPR OVEMENTS UTILITY SITE SECURITY IMPR OVEMENTS WO OD P OLE REPLACEMENT UNDERGR OUND DISTRIBUTI ON SYSTEM SECURITY (17003) (17007) (17008) (16001) (16002) (16003) (15001) (17005) (11014) (89028) (06001) (89031) (13008) (98003) (02011) (02010) (89044) (89038) (04012) (19004) (13007) 2017-2020 2018-2019 2017-2019 2016-2020 2016-2018 2016-2019 2017-2021 2017-2020 2019-2025 2018-2023 2013-2019 2018-2023 2018-2019 2018-2023 2018-2023 2018-2023 2018-2023 2018-2023 2018-2021 2018-2023 2018-2019 The City of Palo Alto This map is a product of the City ofPaFDARcG(S ELECTRIC FUND 2019-2023 CAPITAL I MPROVE MENT PROGRA M tF ' 2&83 ' ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 335 Pdo, 2E12 43-29 .09.18.09 Umo-reaps vi sSlgi s. adm i n'.rnet aWiew. and c This document is a graphic repres entation only of best available sources. Th e City of P al o Alta assumes rug re porn ibi lily for tiny eauurs . 013139 to 2812 City of Pal o Alt o ELECTRIC FUND 336 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Customer Connections ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 337 ELECTRIC FUND Fund: Electric Fund - Operating Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -89028 Electric Troubleman installing an electric meter to provide service to a customer Electric Customer Connections Description This project allows for the installation of services, transformers, meters for new customers, upgrades of existing services, temporary service connections, and overhead/underground extensions for new/existing customers. Justification The project provides funding for the connection of new customers and the upgrading of exist- ing services. These are critical functions for providing electrical service to the City's customers. During a typical year, over 200 electric services are installed or upgraded in the City. Supplemental Information Budget amounts requested for work covered by this project are based on historical expendi- tures and growth projections. The Electric Fund pays for a portion of this project while remain- ing costs are supported by reimbursements from customers, telephone, and cable television companies for project work performed by the City. Funding Sources Schedule Prior Funding Source Years FY 2018 FY 2018 Budget Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Other Total N/A 2,003,617 926,318 700,000 700,000 700,000 700,000 700,000 3,500,000 N/A 1,650,000 1,726,950 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 8,500,000 N/A 3,653,617 2,653,268 2,400,000 2,400,000 2,400,000 2,400,000 2,400,000 12,000,000 0 0 0 N/A N/A N/A 338 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Prior FY 2018 Project Phase Years Budget FY 2018 Est. FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 3,653,617 2,653,268 2,400,000 2,400,000 2,400,000 2,400,000 2,400,000 12,000,000 N/A 3,653,617 2,653,268 2,400,000 2,400,000 2,400,000 2,400,000 2,400,000 12,000,000 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 339 ELECTRIC FUND Veteran Affairs Hospital Fund: Electric Fund - Operating Category: Customer Connections Project Location: VA Hospital Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Summer 2018 Revised Project Start: Revised Project Completion: Summer 2019 Project Number: EL -17003 VA Hospital -Customer Load Requirements Description The VA Hospital is outgrowing the capability of the electric infrastructure the City has tradition- ally provided. Hanover and Maybell Substations currently serve the VA Hospital campus with two electric lines, as the federal guidelines require full redundancy of electric power in case one line goes down. Additional capacity is required at the VA Hospital, and this need will be met using mostly existing underground conduits in the short term. VA Hospital and CPAU staff are reviewing options to meet long term needs. Justification The interim, short-term solution is scheduled to be implemented by 2019 and will use existing underground pathways to upsize the existing 12kV wires and bring additional 12kV wires to the VA Hospital from Hanover and Maybell Substations. This will meet the rapid load growth needs, since the local 12kV system cannot support the full VA Hospital load projections by 2022. The long term solution for a 60kV customer -owned substation addition will take a minimum of 2.5 years to build and energize and is one alternative to meet both the VA Hospital's power needs and the needs of other 12kV power users in the neighborhood. The 60kV substation can take its power from a higher level in the electric system that has adequate capacity. Without this improvement, once the VA Hospital is at full load in 2022, in the event of an outage in the Hanover/Maybell area, a majority of customers would experience sustained time frames of out- ages until the power could be restored. 340 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Significant Changes 2019-2023 CIP: Funding for 2019 has been reduced as the VA Hospital agreed to pay for the construction costs through their own contractors. 2017-2021 CIP: Project established. Func ing Sources Schec ule Funding Source Electric Fund Revenue from Other Agencies Total Prior FY 2018 Years Budget 22,313 1,393,718 0 1,600,000 22,313 2,993,718 100,000 700,000 FY 2018 Est. FY 2019 100,000 0 700,000 0 FY 2020 0 0 0 FY 2021 FY 2022 FY 2023 5Year CIP Beyond 5 Total Year CIP 0 0 0 700.000 O 0 0 0 O 0 0 700,000 Total 0 822,313 O 0 O 822,313 Expenc iture Schedule Project Phase Construction Design Total Prior Years FY 2018 Budget FY 2018 Est. 17,849 2,993,718 100,000 700,000 4,461 0 22,310 2,993,718 100,000 700,000 0 0 0 0 FY 2021 0 0 0 FY 2022 FY 2023 0 0 S Year CIP Total 700,000 O 0 O 700,000 Beyond 5 Year CIP Total 0 817,849 O 4,461 O 822,310 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 341 CITY OF PALO ALTO ELECTRIC FUND System Improvements ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 343 ELECTRIC FUND Possible electric substation connection point to existing 60 kV system Fund: Electric Fund - Operating Category: System Improvements Project Location: National Accelerator Laboratory Substation Managing Department: Utilities Initial Project Start: Spring 2013 Initial Project Completion: Fall 2015 Revised Project Start: Revised Project Completion: TBD Project Number: EL -06001 230 kV Electric Intertie Description Funding for this project is used to perform technical feasibility studies to determine the general project requirements to establish a 230kV electric intertie line and construct a 230/60kV sub- station to connect the City's electric system directly to the 230kV transmission line. The City is in discussions with Stanford University and Stanford Linear Accelerator Laboratory (SLAC), one of ten Department of Energy (DOE) Office of Science laboratories, on the shared interest and benefits in the new intertie. If this project comes to fruition, the estimated total project cost for a secondary transmission line is $40 - $50 million and could be shared with both Stanford and SLAC/DOE. If this project is cancelled, staff will seek funding for an alternative solution to pro- vide a second transmission source to Palo Alto. Justification This new electric line will allow the City to bypass the local transmission fees charged by PG&E. This transmission line will provide the City with an alternate source of power during emergen- cies, such as the plane crash in 2010 that impacted electric power to the entire City. Significant Changes 2019-2023 CIP: The City presented its findings to Stanford and SLAC/DOE and is waiting for a response from SLAC to determine whether this project will move forward. 2017-2021 CIP: Project completion has been moved out as discussions with Stanford and SLAC/DOE are ongoing and no agreement has been finalized. Cooperation of these two entities is necessary for this project to move forward. 344 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior FY 2018 Years Budget 262,056 178,607 FY 2018 Est. 1,000 177,481 0 262,056 178,607 1,000 177,481 0 FY 2021 0 0 0 Expenciture Schedule 0 5 Year CIP Total O 177,481 O 177,481 Beyond 5 Year CIP Total O 440,537 O 440,537 Project Phase Construction Design Total Prior Years 209,644 52,409 262,053 FY 2018 Budget FY 2018 Est. 0 1,000 178,607 0 178,607 1,000 177,481 FY 2019 177,481 0 FY 2020 FY 2021 FY 2022 O 0 O 0 0 0 5 Year CIP FY 2023 Total 177,481 0 0 O 177,481 Beyond 5 Year CIP Total O 388,125 O 52,409 O 440,534 Operating Impact Projected net annual savings resulting from the interconnection fee reduction will be approxi- mately $2.0 million based on projected energy purchases and the price difference between 115 kV and 230 kV service as, lower voltage services are more expensive than higher voltage ser- vices. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 345 ELECTRIC FUND Capacitor Bank Fund: Electric Fund - Operating Category: System Improvements Project Location: Electric Substation Managing Department: Utilities Initial Project Start: Fall 2014 Initial Project Completion: Spring 2016 Revised Project Start: Fall 2015 Revised Project Completion: Fall 2019 Project Number: EL -16002 Capacitor Bank Installation Description The City of Palo Alto is required to maintain a power factor greater than 0.95 at its main supply point as part of its agreement with the Northern California Power Association. The power factor is the ratio of power drawn from the main supply and the power that it actually consumes. This project will install capacitor banks at electric substations and on distribution lines to ensure this requirement is met. Justification In recent years, the power factor, as measured at the service point from PG&E transmission lines, has dropped below the required 0.95 lagging amount. To raise the power factor above the required limit the Utilities Department will install up to 10 mega volt ampere reactive (MVAR) of capacitors at various locations on the electric system. This project will increase the power factor to meet the current requirements and it is anticipated that the installation of the capacitor bank will allow for the power factor to be sufficient for the next 7 years. Significant Changes 2019-2023 CIP: Staff has performed an analysis on where capacitors are needed to provide MVAR support to the system. This project has become a lower priority due to a decrease in the system electric load and staff shortages that have elevated other projects above this one. 2017-2021 CIP: Shifting project priorities have delayed the completion of this project. 346 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Prior FY 2018 Funding Source Years Budget FY 2018 Est. 0 FY 2021 0 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund O 350,000 O 350,000 0 O 350,000 350,000 Total O 350,000 O 350,000 0 0 Expenciture Schedule 0 O 350,000 350,000 Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Total O 350,000 O 350,000 O 350,000 O 350,000 0 0 0 0 0 0 O 350,000 O 350,000 O 350,000 O 350,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 347 ELECTRIC FUND Overhead crews working on overhead lines Fund: Electric Fund - Operating Category: System Improvements Project Location: Coleridge/Cowper/Tennyson area Managing Department: Utilities Initial Project Start: Spring 2016 Initial Project Completion: Spring 2017 Revised Project Start: Spring 2019 Revised Project Completion: Fall 2019 Project Number: EL -14000 Coleridge/Cowper/Tennyson 4/12kV Conversion Description The project will convert the primary electric distribution system in the Coleridge/Cowper/Ten- nyson area from 4kV to 12kV. Justification Because of the difference in voltage, the 4kV and 12kV systems cannot be directly connected and used to back up one another. Due to prior 4kV to 12kV conversions in adjacent areas, this area, now at 4kV, needs to be converted to 12kV so that adequate circuit connections can be restored. This will allow customers to be switched from one circuit to another during normal or emergency conditions, improve operating flexibility of the system, and enhance service reliabil- ity to customers in this area. Converting to 12kV will eliminate the need to replace this equip- ment as it is not needed at that voltage level. Significant Changes 2019-2023 CIP: This project is a precursor to work being planned for Colorado/Hopkins System Improvements (EL -15000). The purpose of this project converts the primary electric distribution system in the Coleridge/Cowper/Tennyson area from 4kV to 12kv. The start date has been pushed out to coordinate with other projects planned in conjunction with the Colorado/Hop- kins System Improvements. 348 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. 0 FY 2021 0 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total O 120,000 O 120,000 O 520,000 O 520,000 0 0 0 Expenditure Schedule 0 O 520,000 O 520,000 0 520,000 O 520,000 Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Design Total O 120,000 O 120,000 O 520,000 O 520,000 0 0 0 0 0 0 O 520,000 O 520,000 O 520,000 O 520,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 349 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Colorado Substation Managing Department: Utilities Initial Project Start: Fall 2018 Initial Project Completion: Fall 2019 Revised Project Start: Revised Project Completion: Project Number: EL -19001 Colorado Power Substation Colorado Power Station Equipment Upgrades Description This project will replace aging peripheral equipment used on the substation transformer banks at the Colorado Power Station. The Colorado Power Station is the 115kV/60kV transmission side of the Colorado Substation, which transforms the electricity to a lower voltage for distribution. Justification A project was done in 2015 to replace all the original primary and secondary bushings. With these preventative maintenance and operating practices, the transformers have a life expec- tancy well beyond the industry expectations. The condition of the auxiliary equipment, however, is not as good. The tanks and radiators are rusty and the paint is chalky and faded, lending to breakdown of the steel. The transformers have many minor oil leaks around the radiator flanges, inspection covers and valve packings from old and compressed cork gaskets. The leaks are a potential environmental hazard if the oil migrates to the ground and into storm water. Additionally, where oil gets out, water can seep in. This will eventually increase the moisture in the oil that could result in failure of the transformer. The temperature and level gauges show signs of long term UV exposure and the plastics have become brittle and cracked. 350 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Prior FY 2018 Funding Source Years Budget FY 2018 Est. 0 FY 2021 0 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund 0 O 900,000 0 O 900,000 O 900,000 Total Project Phase Construction Total 0 0 0 0 FY 2018 Budget 0 0 O 900,000 0 0 Expenciture Schedule FY 2018 Est. FY 2019 O 900,000 O 900,000 FY 2020 0 0 0 FY 2021 FY 2022 0 0 0 0 O 900,000 FY 2023 5 Year CIP Total O 900,000 O 900,000 O 900,000 Beyond 5 Year CIP Total O 900,000 O 900,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.4 Program: N7.4.3 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 351 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Colorado Substation Managing Department: Utilities Initial Project Start: Fall 2018 Initial Project Completion: Summer 2020 Revised Project Start: Revised Project Completion: Project Number: EL -19002 Colorado Electric Substation Driveway Colorado Substation Site Improvements Description This project will make modifications to the substation driveways and fence to provide adequate ingress and egress for utility vehicles used for maintenance and repair as well as building con- crete barriers between transformers #1 and #3. Justification The Colorado Power Station (COP) site contains three, large utility power transformers. It also contains the 60kV main bus that forms the backbone of the 60kV loop throughout the City. COP transformers #1 and #3 are situated in close proximity to each other and in recent years, it has become apparent that catastrophic failure of an adjacent power transformer can damage the other. Although the station is built and designed to avoid the majority of disasters from an electric system protection perspective, environmental and other penetrants can also play a crit- ical role in the status of these assets. It is prudent to guard against such events by erecting con- crete barriers between COP transformers #1 and #3 and to begin conceptual design for concrete walls on a partial perimeter to protect against outside adversaries. Significant Changes 2019-2023 CIP: Project established. 352 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 209 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior FY 2018 Years Budget 0 0 0 FY 2018 Est. 400,000 0 100,000 O 100,000 400,000 FY 2021 0 0 0 Expenciture Schedule 0 5 Year CIP Total O 500,000 O 500,000 Beyond 5 Year CIP Total O 500,000 O 500,000 Project Phase Construction Design Total FY 2018 Budget 0 0 O 0 O 0 FY 2018 Est. FY 2019 O 0 O 100,000 O 100,000 FY 2020 400,000 0 400,000 FY 2021 FY 2022 0 0 0 0 5 Year CIP FY 2023 Total 400,000 O 100,000 O 500,000 Beyond 5 Year CIP Total O 400,000 O 100,000 O 500,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Review: Architectural Review Board Element: Natural Environment Utilities Advisory Commission Section: Energy Goal: N-7 Policy: N-7.4 Program: N7.4.3 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 353 ELECTRIC FUND Electric Substation Fund: Electric Fund - Operating Category: System Improvements Project Location: Hopkins and Colorodo Substations Managing Department: Utilities Initial Project Start: Spring 2015 Initial Project Completion: Spring 2018 Revised Project Start: Spring 2019 Revised Project Completion: Spring 2020 Project Number: EL -15000 Colorado/Hopkins System Improvement Description This project will replace deteriorating equipment, which will increase system capacity and improve service reliability for the areas served by the Hopkins and Colorado substations and adjacent substations. Justification Transformers at both the Hopkins and Colorado Substations are near the end of their useful life, along with much of the other equipment. Hopkins is a 4kV substation and has no ties to other substations, so there is no backup to serve customers should there be a catastrophic problem at that substation. Supplemental Information Improvements are necessary to serve projected future electrical load projections and provide back up service to Hopkins. This project will evaluate solutions to best solve the multitude of issues facing these substations, such as how best to accommodate the replacement of this equipment. Significant Changes 2019-2023 CIP: Staff has completed the initial cost/benefit analysis to assess various alterna-tives to meet distribution system needs and increased the budget by $0.2 million. 2013-2022 CIP: Revised load projections associated with new loads in the Stanford Hospital area and has necessitated adjustment to the project plans. 354 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior FY 2018 Years Budget O 1,575,000 O 1,575,000 FY 2018 Est. O 50,000 1,750,000 O 50,000 1,750,000 FY 2021 0 0 0 Expenciture Schedule 0 5YearCIP Total O 1,800,000 O 1,800,000 Beyond 5 Year CIP Total O 1,800,000 O 1,800,000 Project Phase Construction Design Total Prior Years FY 2018 Budget O 1,575,000 O 0 O 1,575,000 FY 2018 Est. FY 2019 FY 2020 O 0 1,750,000 O 50,000 0 O 50,000 1,750,000 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5Year CIP Total Beyond 5 Year CIP Total O 1,750,000 0 1,750,000 O 50,000 0 50,000 O 1,800,000 0 1,800,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 355 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -89031 Traffic/Fiber technicians repairing the city fiber optic cables Communications System Improvements Description This project installs copper wire cable systems, high frequency coaxial cable, fiber optic cable, and related equipment to provide communications services for traffic signal coordination, tele- phone links, computer data transmission, and the Electric Supervisory Control and Data Acqui- sition (SCADA) system. Justification Installation of communication lines is essential for the provision of City services. The broadband system provides communication between the Utility Control Center to substations and field equipment and between substation protection equipment. This annual project funds, as neces- sary, expansion of the system and replacement of deteriorating facilities. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 100,000 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total N/A 1,312,375 1,100,000 100,000 100,000 100,000 100,000 500,000 N/A 1,312,375 1,100,000 100,000 100,000 100,000 100,000 100,000 500,000 N/A N/A 356 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 1,312,375 1,100,000 100,000 100,000 100,000 100,000 100,000 500,000 N/A 1,312,375 1,100,000 100,000 100,000 100,000 100,000 100,000 500,000 0 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302 N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 357 ELECTRIC FUND Electric Linemen working on utility pole Fund: Electric Fund - Operating Category: System Improvements Project Location: East Charleston/Alma Street/East Meadow Drive/Middlefield Road area Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Summer 2021 Project Number: EL -17001 East Meadow Circles 4/12kV Conversion Description The project will convert the primary electric distribution system in the East Charleston/Alma Street/East Meadow Drive/Middlefield Road area from 4kV to 12kV. Justification Because of the difference in voltage, the 4kV and 12kV systems cannot be directly connected and used to back up one another. Due to prior 4kV to 12kV conversions in adjacent areas, this area, now at 4kV, needs to be converted to 12kV so that adequate circuit connections can be restored. This will allow customers to be switched from one circuit to another during normal or emergency conditions, and improve operating flexibility of the system and service reliability to customers in this area. Converting to 12kV will eliminate the need to replace this equipment as it is not needed at that voltage level. Significant Changes 2019-2023 CIP: This proj-ect is in the preliminary stages of assessment for engineering design and is being reevaluated to determine the scope of work that should be involved. Issues with replacing the rear -easement facilities may dictate a change in direction of the project scope. Project funding has been decreased by $0.9 million and pushed out. 2017-2021 CIP: Project established. 358 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. 48,000 FY 2021 0 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total O 50,000 O 50,000 2,000 48,000 2,000 O 800,000 O 800,000 Expenciture Schedule 0 O 848,000 O 848,000 O 850,000 O 850,000 Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Total O 50,000 O 50,000 2,000 48,000 2,000 48,000 O 800,000 O 800,000 0 0 O 848,000 O 848,000 O 850,000 O 850,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 359 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Edgewood/Wildwood area Managing Department: Utilities Initial Project Start: Spring 2016 Initial Project Completion: Spring 2017 Revised Project Start: Spring 2021 Revised Project Completion: Spring 2022 Project Number: EL -13000 Electric linemen working on overhead electric connection Edgewood/Wildwood 4kV Tie Description This project will install new overhead wires to connect the Hopkins electric feeders #3 (HO -3) and #7 (HO -7) in the Edgewood/Wildwood area. Justification Because of the voltage difference, the 4kV and 12kV systems cannot be directly connected and provide redundancy. When the East Meadow 4kV feeders are converted to 12kV (EL -17001), the 4kV back-up connections from East Meadow to Hopkins substations will be eliminated. In order to maintain reliable service in the event of a feeder outage at the Hopkins Substation, this proj- ect will construct a tie between the HO -3 and HO -7 feeders. Significant Changes 2019-2023 CIP: The project has shifted to begin in Fiscal Year 2021 after completion of the East Meadow Cicles 4/12kV Conversion project (EL -17001). Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 0 0 0 0 0 0 0 0 O 50,000 O 50,000 400,000 400,000 O 450,000 O 450,000 0 450,000 O 450,000 360 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Expenditure Schedule Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 O 0 400,000 0 O 50,000 400,000 0 0 0 0 50,000 0 0 0 O 400,000 O 50,000 O 450,000 O 400,000 0 50,000 O 450,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 361 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -98003 Electric crews working in an underground vault terminating cables Electric System Improvements Description This project provides funding, as needed, to improve the Electric Distribution System. Typical activities include: increasing system capacity for load growth, replacing deteriorated capital facilities, reconfiguring/adding to the system to improve service reliability, repairing and replac- ing storm damaged equipment, and making general improvements to the system. Justification Electric system service reliability and adequate system capacity are critical to providing a high level of service to customers in Palo Alto. When service interruptions occur, customers may experience significant economic losses. The City must continuously evaluate service reliability needs and make improvements to the system to maintain top-level service to City customers. Supplemental Information Other funding sources include reimbursements from the telephone company for work per- formed on their behalf by City staff. Funding Sources Schedule Prior Funding Source Years FY 2018 FY 2018 Budget Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund N/A 3,161,078 3,080,000 1,290,000 1,290,000 1,290,000 1,290,000 1,500,000 6,660,000 0 N/A Other N/A 200,000 10,000 210,000 210,000 210,000 210,000 210,000 1,050,000 0 N/A Total N/A 3,361,078 3,090,000 1,500,000 1,500,000 1,500,000 1,500,000 1,710,000 7,710,000 0 N/A 362 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 3,361,078 3,090,000 1,500,000 1,500,000 1,500,000 1,500,000 1,710,000 7,710,000 N/A 3,361,078 3,090,000 1,500,000 1,500,000 1,500,000 1,500,000 1,710,000 7,710,000 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 363 ELECTRIC FUND View of City of Palo Alto GIS System Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -02011 Electric Utility Geographic Information System Description This project will enhance the citywide Geographical Information System (GIS). The primary emphasis will be to provide a compatible user interface and estimating software to edit and update data, which will reside in the citywide GIS. The project includes the migration of the existing electric and fiber networks to a unified mapping solution compatible with the citywide GIS. Justification GIS has grown from being a set of special purpose computer applications to being an informa- tion tool that serves all segments of the City. Applications have been developed that make GIS information accessible to hundreds of users, which has greatly increased the value of the sys- tem. Funding in the CIP is for ongoing mapping system modifications to facilitate technical requirements, external contractor system support, anticipated system upgrades, and to meet future needs and facilitate integration to the new citywide GIS. This could include recommenda- tions for upgrade or replacement of existing systems. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5YearCIP Beyond 5 Total Year CIP Total Electric Fund Total N/A 225,000 225,000 165,000 165,000 165,000 165,000 165,000 825,000 N/A 225,000 225,000 165,000 165,000 165,000 165,000 165,000 825,000 0 N/A N/A 364 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 225,000 225,000 165,000 165,000 165,000 165,000 165,000 825,000 N/A 225,000 225,000 165,000 165,000 165,000 165,000 165,000 825,000 0 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Community Services & Facilities Section: Efficient and Effective Service Delivery Goal: C-1 Policy: C-1.3 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 365 ELECTRIC FUND Intersection of Alma and East Meadow Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations along railroad Managing Department: Utilities Initial Project Start: Fall 2017 Initial Project Completion: Winter 2018 Revised Project Start: Revised Project Completion: Winter 2019 Project Number: EL -17007 Facility Relocation for Caltrain Modernization Description This project allows for the relocation of overhead Utility Electric and Fiber Optic lines to provide adequate clearance from new electric lines being installed by the Peninsula Corridor Joint Pow- ers Board (Caltrain) to convert their commuter trains from diesel to electric power. Justification The Caltrain Modernization Program consists of converting Caltrain from diesel -hauled to Elec- tric Multiple Unit trains. The installation of the Overhead Catenary System above the rails to power the trains will cause conflicts with the City's overhead electric and communication lines, as well as those owned by others, such as AT&T and Comcast, which cross the railroad tracks. Originally, Caltrain was looking to have the overhead lines relocated/removed by August 2018 for an anticipated project completion in 2020. In order to meet Caltrain's timeline, Utilities obtained funding and started the design process in FY 2017. If lines are placed underground, Utilities will look for opportunities to share the costs with AT&T and Comcast as part of the joint construction agreement between the three entities for installation of underground facilities. Supplemental Information Though electric power for the trains will be provided by PG&E from outside of Palo Alto's city limits, the timely relocation/removal of overhead electric lines will facilitate the conversion of the commuter train system from diesel fuel to electricity, reducing greenhouse gas emissions, noise, and pollution in Palo Alto. Caltrain is receiving funding for the project from several differ - 366 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND ent sources. If Caltrain does not obtain full funding to complete the project, construction fund- ing approved by the City Council for the relocation of facilities will be returned to reserves. Significant Changes 2019-2023 CIP: The project was put on hold until Caltrain received funding and gave the Utili- ties Department notice that the project was moving ahead. Staff is still negotiating with Caltrain on an agreement on cost sharing. At this time, Caltrain's requirement is to raise the overhead power lines and the budget was increased by $1.3 million to reflect the change. Funding Sources Schedule Funding Source Electric Fund Total Prior Years FY 2018 Budget O 1,700,000 O 1,700,000 FY 2018 Est. 15,000 2,985,000 15,000 2,985,000 FY 2020 0 0 FY 2021 0 0 FY 2022 Expenciture Schec ule 0 0 5Year CIP Beyond 5 FY 2023 Total Year CIP O 2,985,000 O 2,985,000 Total O 3,000,000 O 3,000,000 Project Phase Construction Design Total Prior Years FY 2018 FY 2018 Budget O 1,500,000 O 200,000 O 1,700,000 FY 2019 15,000 2,985,000 0 0 15,000 2,985,000 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 5 Year CIP FY 2023 Total 0 0 2,985,000 0 0 0 0 0 2,985,000 Beyond 5 Year CIP Total O 3,000,000 O 0 O 3,000,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 367 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Spring 2019 Revised Project Start: Revised Project Completion: Summer 2019 Project Number: EL -17005 Picture of aging electric equipment HCB Pilot Wire Relay Replacement Description This project funds the replacement of existing HCB pilot wire relays with new microprocessor - based line differential protective relays to protect the City's 60kV sub -transmission line sections and equipment from damage due to faults (i.e. short circuits) on the 60kV line sections. Justification The existing electro-mechanical HCB pilot wire differential relays are approaching the end of their useful life and rely on a copper pilot wire cable system running between each substation to maintain communication between the relay pairs located at the ends of each 60kV line section. These pilot wire cables have aged significantly and are the source of repeated failures due to corrosion in connections and splices, which cause open circuits, particularly during the rainy season. During these periods of interrupted pilot wire communication, the existing pilot wire relays do not provide adequate back-up protection, putting the City at risk of an outage should a fault occur on the 60kV line section. Significant Changes 2019-2023 CIP: Staff completed the relay replacements between Quarry and Hopkins Substa- tions, installation of fiber optic communication cables between Colorado, Maybell, East Meadow and Adobe Creek Substations, and is now working on installation of the relays at Maybell and East Meadow and placing them in service. 2017-2021 CIP: Project established. 368 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior FY 2018 Years Budget 51,503 274,559 FY 2018 Est. 89,559 352,000 0 51,503 274,559 89,559 352,000 0 FY 2021 0 0 0 Expenciture Schedule 0 5YearCIP Total O 352,000 O 352,000 Beyond 5 Year CIP Total O 493,062 O 493,062 Project Phase Construction Design Total Prior Years 41,200 10,299 51,499 FY 2018 Budget 274,559 0 274,559 FY 2018 Est. 89,559 0 89,559 FY 2019 352,000 0 352,000 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5 Year CIP Total O 352,000 O 0 O 352,000 Beyond 5 Year CIP Total 0 482,759 O 10,299 O 493,058 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 369 ELECTRIC FUND Garland Drive Fund: Electric Fund - Operating Category: System Improvements Project Location: Louis/Oregon/Embarcadero/St Francis Managing Department: Utilities Initial Project Start: Fall 2019 Initial Project Completion: Spring 2023 Revised Project Start: Revised Project Completion: Project Number: EL -20000 Hopkins Substation 4/12kV Conversion Description This project will fund the conversion of the distribution system connected to the Hopkins Sub- station from 4kV to 12kV. Justification The future conversion of the Hopkins Substation from 4kV to 12kV requires that all the areas currently served at 4kV from the Hopkins Substation be converted to 12kV. This project will improve operating flexibility of the system, service reliability, and back-up to customers in downtown and other adjacent areas. Supplemental Information This project will be completed in the following seven phases, (schedule subject to change): FY 2020 - Louis/California/Middlefield/Moreno and Louis/Oregon/Embarcadero/St Francis FY 2021 - St Francis/Oregon/Amarillo/Louis, Channing/Edgewood/Jackson/Greer, and Chan- ning/Embarcadero/Newell/Greer FY 2022 - Channing/Center/Dana and Channing/Embarcadero/Melville/Newell Significant Changes 2019-2023 CIP: Project established. 370 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior FY 2018 Years Budget 0 0 0 FY 2018 Est. 0 0 FY 2021 5 Year CIP Total O 100,000 2,000,000 1,975,000 1,675,000 5,750,000 O 100,000 2,000,000 1,975,000 1,675,000 5,750,000 Expenciture Schedule Beyond 5 Year CIP Total O 5,750,000 O 5,750,000 Project Phase Construction Design Total Prior Years 0 0 FY 2018 Budget 0 0 0 FY 2018 Est. 0 0 0 FY 2019 FY 2020 FY 2021 FY 2022 O 0 1,850,001 1,875,001 O 100,000 149,999 99,999 O 100,000 2,000,000 1,975,000 5 Year CIP FY 2023 Total 1,675,000 5,400,002 0 349,998 1,675,000 5,750,000 Beyond 5 Year CIP Total O 5,400,002 O 349,998 O 5,750,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 371 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Maybell Avenue and El Camino Real between El Camino Way and Arastradero Managing Department: Utilities Initial Project Start: Spring 2014 Initial Project Completion: Summer 2018 Revised Project Start: Revised Project Completion: Spring 2019 Project Number: EL -14004 El Camino Way at James Road Maybell 1 & 2 4/12kV Conversion Description This project will convert the Maybell Substation circuits 1 & 2 from 4kV to 12kV and remove the remaining 4kV equipment at Maybell. This covers the remaining area to be converted at Maybell Substation including the areas around Maybell Avenue and El Camino Real between El Camino Way and Arastradero. Justification The existing 4kV distribution system at Maybell has been converted to 12kV as the distribution facilities in areas have been rebuilt. This remaining area needs to be converted to 12kV so that adequate circuit ties are maintained to ensure high levels of service reliability to customers. This will also allow for the removal of deteriorating facilities at Maybell Substation reducing mainte- nance and operating requirements. Significant Changes 2019-2023 CIP: Distribution system conversion work is completed. The protective relays at Maybell Substation need to be relocated before the 4kV equipment can be removed. Comple- tion of this project depends on the relay relocation, which is being done in project Substation Facility Improvements (EL -89044) and anticipated to be completed by December 2018. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP FY 2023 Total Beyond 5 Year CIP Total Electric Fund Total 264,797 100,000 264,797 100,000 O 100,000 O 100,000 0 0 0 0 0 0 O 100,000 O 100,000 O 364,797 O 364,797 372 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget FY 2018 Est. 0 0 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 211,837 100,000 52,959 264,796 100,000 O 100,000 0 0 0 0 C O 100,000 0 0 0 0 o 100,000 0 0 o 100,000 O 311,837 0 52,959 O 364,796 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 373 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Area bounded by Los Palos, Glenbrook, Pomona, and Arastradero Managing Department: Utilities Initial Project Start: Spring 2010 Initial Project Completion: Summer 2012 Revised Project Start: Spring 2018 Revised Project Completion: Winter 2018 Project Number: EL -11003 Underground transformer and cable after years of service Rebuild Underground District 15 Description This project will rebuild and replace the underground electric system in Underground District 15. The area is bounded by Los Palos, Glenbrook, Pomona, and Arastradero. Work will include the replacement of deteriorated electrical cables, transformers and enclosures. Installation of new equipment will bring the electrical system up to current construction standards. Justification The underground system serving Underground District 15 was installed in 1973. The cables and equipment in the area have exceeded their expected life of 30 years. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water in win- ter. The water reduces the life of the equipment and electrical connections and requires the rebuilding of the facilities. Significant Changes 2019-2023 CIP: This project is in the preliminary stages of assessment for engineering design and work will be coor-dinated with Rebuild Underground District 26 (EL -16000) which is rebuilding the electric sys-tem along Arastradero Road. Work on this project has been delayed due to staffing shortages. 2017-2021 CIP: Shifting project priorities and the loss of Engineering staff have delayed the completion of this project. 374 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior FY 2018 Years Budget 29,463 144,181 FY 2018 Est. 5,000 475,000 0 29,463 144,181 5,000 475,000 0 FY 2021 0 0 0 Expenciture Schedule 0 5 Year CIP Total O 475,000 O 475,000 Beyond 5 Year CIP Total O 509,463 O 509,463 Project Phase Construction Design Total Prior Years 23,570 5,892 29,462 FY 2018 Budget 144,181 0 144,181 FY 2018 Est. 5,000 FY 2019 475,000 0 0 5,000 475,000 FY 2020 FY 2021 FY 2022 O 0 O 0 0 0 5 Year CIP FY 2023 Total 475,000 0 0 O 475,000 Beyond 5 Year CIP Total O 503,570 O 5,892 O 509,462 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 375 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Louis Road between Greer Street and Loma Verde Avenue Managing Department: Utilities Initial Project Start: Winter 2016 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Summer 2018 Project Number: EL -13003 Electric crews installing new underground cables Rebuild Underground District 16 Description This project will rebuild and replace the underground electric system in Underground District 16. The area is located along Louis Road between Greer Street and Loma Verde Avenue. Work will include the replacement of deteriorated electrical cables, transformers, and enclosures. Installa- tion of new equipment will bring the electrical system up to current construction standards. Justification The underground system serving Underground District 16 was installed in 1974, and cables and equipment in the area have exceeded their expected life of 30 years. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water in them in the winter. The water reduces the life of the equipment and electrical connections and requires the rebuilding of the facilities. Significant Changes 2019-2023 CIP: This project is in the preliminary stages of assessment for engineering design and work will be coordinated with Rebuild Underground District 26 (EL -16000), which is rebuilding the electric system along Arastradero Road. Funding has increased by $0.1 million to reflect market prices and moved to FY 2019. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP FY 2023 Total Beyond 5 Year CIP Total Electric Fund Total O 300,000 O 300,000 O 400,000 O 400,000 0 0 0 0 0 0 O 400,000 O 400,000 O 400,000 O 400,000 376 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget FY 2018 Est. 0 0 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 0 300,000 0 300,000 O 400,000 O 400,000 0 0 0 O 400,000 O 400,000 O 400,000 O 400,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 377 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Forest, Waverley, Addison, and Alma in downtown Palo Alto Managing Department: Utilities Initial Project Start: Fall 2009 Initial Project Completion: Summer 2010 Revised Project Start: Spring 2014 Revised Project Completion: Winter 2018 Project Number: EL -11008 Electric crews installing new underground cables Rebuild Underground District 19 Description This project will rebuild and replace the underground electric system in Underground District 19. Work will include the replacement of deteriorated electrical cables, transformers, switches, and enclosures. Installation of new equipment will bring the electrical system up to current con- struction standards. Justification The Underground District 19 is bounded by Forest, Waverley, Addison, and Alma in downtown Palo Alto and the underground electric distribution system was installed in 1979. Although typi- cal cable and equipment expected life is 30 years when conditions are ideal, most of the equip- ment and cables operate in standing water during winter. Standing water reduces the life of the equipment and connections and requires that the system be rebuilt before failures begin to occur prematurely. Significant Changes 2019-2023 CIP: Much of this work is performed during the evening hours to avoid impacting commercial businesses, which increases the construction timeline. Construction by City staff is approximately 85% completed for this area. Work is being done in conjunction with the Under- ground District 24 project (EL -10006). 378 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior Years 149,023 FY 2018 Budget 116,420 149,023 116,420 FY 2018 Est. FY 2019 O 115,000 O 115,000 FY 2020 0 0 FY 2021 0 0 FY 2022 Expenditure Schedule 0 0 FY 2023 5 Year CIP Total O 115,000 O 115,000 Beyond 5 Year CIP Total O 264,023 O 264,023 Project Phase Construction Design Total Prior Years 119,217 29,804 149,021 FY 2018 Budget 116,420 0 116,420 FY 2018 Est. FY 2019 O 115,000 O 0 O 115,000 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5Year CIP Total O 115,000 O 0 O 115,000 Beyond 5 Year CIP Total O 234,217 O 29,804 O 264,021 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 379 ELECTRIC FUND Utility Engineer planning out the next underground rebuild project Fund: Electric Fund - Operating Category: System Improvements Project Location: Channing Avenue; Center Street; Hamilton Avenue; and Lincoln Avenue Managing Department: Utilities Initial Project Start: Winter 2017 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Spring 2019 Project Number: EL -14002 Rebuild Underground District 20 Description This project will rebuild and replace the underground electric system in Underground District 20, the area bounded by Channing Avenue, Center Street, Hamilton Avenue, and Lincoln Avenue. Work will include the replacement of deteriorated electrical cables, transformers, and enclosures. Installation of new equipment will bring the electrical system up to current con- struction standards. Justification The underground system serving Underground District 20 was installed in 1979, and cables and equipment in the area have exceeded their expected life of 30 years. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water during winter. The water reduces the life of the equipment and electrical connections and requires the rebuilding of the facilities. Significant Changes 2019-2023 CIP: This project rebuilds and replaces the underground electric system in Under- ground District 20, This project is in the preliminary stages of assessment for engineering design. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 8,633 900,000 20,000 1,380,000 8,633 900,000 20,000 1,380,000 0 0 0 0 0 0 0 1,380,000 0 1,380,000 0 1,408,633 0 1,408,633 380 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Expenditure Schedule Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 6,906 900,000 1,725 8,631 900,000 20,000 1,380,000 20,000 1,380,000 0 0 0 0 0 0 C 0 0 0 0 0 O 1,380,000 O 0 O 1,380,000 O 1,406,906 0 1,725 O 1,408,631 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 381 ELECTRIC FUND Electric underground cable vault Fund: Electric Fund - Operating Category: System Improvements Project Location: Hamilton Avenue, San Francisquito Creek, Southwood Drive and Chaucer Street Managing Department: Utilities Initial Project Start: Fall 2016 Initial Project Completion: Summer 2019 Revised Project Start: Revised Project Completion: Summer 2020 Project Number: EL -17000 Rebuild Underground District 23 Description This project will rebuild and replace the underground electric system in the area of the City bounded by Hamilton Avenue, San Francisquito Creek, Southwood Drive, and Chaucer Street. Work will include the replacement of deteriorated electrical cables, transformers, switches and enclosures. Justification The underground electric distribution system in the area bounded by Hamilton Avenue, San Francisquito Creek, Southwood Drive, and Chaucer Street was installed in 1983. Typical under- ground cable and equipment expected life is approximately 30 years in ideal conditions and now needs to be replaced. Installation of new equipment will bring the electrical system up to current construction standards. Significant Changes 2019-2023 CIP: This project is in the preliminary stages of assessment for engineering design. 2017-2021 CIP: Project established. Funding Sources Schedule Prior Funding Source Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 r FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total O O 200,000 200,000 O 200,000 O 200,000 550,000 550,000 0 0I 0 0 O 750,000 O 750,000 O 750,000 O 750,000 382 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Expenditure Schedule Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total O 200,000 0 O 200,000 0 0 550,000 0 0 0 200,000 0 C 0 200,000 550,000 0 0 0 0 O 550,000 O 200,000 O 750,000 O 550,000 0 200,000 O 750,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 383 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Lytton Avenue; Bryant Street; Forest Avenue; and Alma Street Managing Department: Utilities Initial Project Start: Spring 2009 Initial Project Completion: Spring 2016 Revised Project Start: Revised Project Completion: Fall 2018 Project Number: EL -10006 University Avenue (part of Underground District 24 where underground electric facilities will be replaced) Rebuild Underground District 24 Description This project will rebuild and replace the underground electric system in Underground District 24, the area bounded by Lytton Avenue, Bryant Street, Forest Avenue, and Alma Street. Work will include the replacement of deteriorated electrical cables, transformers, switches, and enclosures. Installation of new equipment will bring the electrical system up to current construction standards. Justification The underground electric distribution system in the Underground District 24 was installed in 1983 and cables and equipment in the area have exceeded their useful life of 30 years. In addi- tion, most of the equipment and cables were installed in subsurface enclosures that have stand- ing water during winter. The water reduces the life of the equipment and electrical connections and requires that rebuilding be performed on the facilities. Underground District 24 covers a major portion of the University Avenue downtown area and reliable electric power is critical to the businesses in the area. Significant Changes 2019-2023 CIP: Much of this work is performed during the evening hours to avoid impacting commercial businesses, which increases the construction timeline. Construction by City staff is approxi-mately 85% completed and further progress is delayed waiting for delivery of long lead-time materials. Work is being done in conjunction with Rebuild Underground District 19 (EL -11008). 384 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior FY 2018 Years Budget 1,778,094 923,105 FY 2018 Est. 170,988 585,000 0 1,778,094 923,105 170,988 585,000 0 FY 2021 0 0 0 Expenditure Schedule 0 5 Year CIP Total O 585,000 O 585,000 Beyond 5 Year CIP Total O 2,534,082 O 2,534,082 Project Phase Construction Design Total Prior Years 1,422,463 355,608 1,778,071 FY 2018 Budget 923,105 0 923,105 FY 2018 Est. 170,988 0 170,988 FY 2019 585,000 0 585,000 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5Year CIP Total O 585,000 O 0 O 585,000 Beyond 5 Year CIP Total O 2,178,451 O 355,608 O 2,534,059 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Architectural Review Board Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 385 ELECTRIC FUND Orme Street (part of Underground District 25) Fund: Electric Fund - Operating Category: System Improvements Project Location: Orme Street between Los Robles Avenue and Juana Briones School Managing Department: Utilities Initial Project Start: Winter 2018 Initial Project Completion: Spring 2020 Revised Project Start: Revised Project Completion: Project Number: EL -19000 Rebuild Underground District 25 Description This project will rebuild and replace the underground electric system in Underground District 25. Work will include the replacement of deteriorated electrical cables, transformers, switches, and enclosures. Installation of new equipment will bring the electrical system up to current con- struction standards. Justification The electric system included in the scope of work of Underground District 25 was installed in 1983. Underground District 25 includes Orme Street between Los Robles Avenue and Juana Bri- ones School. The cables are at the end of their expected life of 30 years and need to be replaced. In addition, most of the other equipment (transformers, junctions, etc.) were installed in subsurface enclosures that have standing water, garden chemicals, oil, or other corrosive materials that impact equipment life. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP FY 2021 Total Beyond 5 Year CIP Total Electric Fund Total 0 0 0 0 0 50,000 0 50,000 500,000 500,000 0 0 0 0 O 550,000 O 550,000 O 550,000 O 550,000 386 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Expenditure Schedule Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 500,000 0 0 0 50,000 0 C 0 0 50,000 500,000 0 0 0 0 O 500,000 0 50,000 O 550,000 O 500,000 0 50,000 O 550,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 387 ELECTRIC FUND Arastradero Road (part of Underground District 26) Fund: Electric Fund - Operating Category: System Improvements Project Location: Arastradero Road between El Camino Real and Hillview Avenue Managing Department: Utilities Initial Project Start: Spring 2016 Initial Project Completion: Spring 2016 Revised Project Start: Spring 2019 Revised Project Completion: Fall 2020 Project Number: EL -16000 Rebuild Underground District 26 Description This project will rebuild and replace the underground electric system in Underground District 26. Work will include the replacement of deteriorated electrical cables, transformers, switches, and enclosures. Installation of new equipment will bring the electrical system up to current con- struction standards. Justification The electric system included in the scope of work of Underground District 26 was installed in 1984. Underground District 26 includes Arastradero Road between El Camino Real and Hillview Avenue. The cables are nearing the end of their expected life of 30 years and the fused switches that were installed at that time have issues with operation and need to be replaced. In addition, most of the other equipment (transformers, junctions, etc.) were installed in subsurface enclo- sures that have standing water, garden chemicals, oil, or other corrosive materials that impact equipment life. Significant Changes 2019-2023 CIP: This project is in the preliminary stages of assessment for engineering design and will be designed in conjunction with the Underground District 15 project, which is rebuilding the electric system on Los Palos/Glenbrook/Pomona area. 2017-2021 CIP: Shifting project priorities and turnover of engineering staff have caused the delay for the completion of this project. 388 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior FY 2018 Years Budget 1,330 99,019 1,330 99,019 FY 2018 Est. 650,000 O 149,000 O 149,000 650,000 FY 2021 0 0 0 Expenciture Schedule 0 5YearCIP Total O 799,000 O 799,000 Beyond 5 Year CIP Total O 800,330 O 800,330 Project Phase Construction Design Total Prior Years 1,063 264 1,327 FY 2018 Budget 99,019 0 99,019 FY 2018 Est. FY 2019 O 0 O 149,000 O 149,000 FY 2020 650,000 0 650,000 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5Year CIP Total O 650,000 O 149,000 O 799,000 Beyond 5 Year CIP Total 0 651,063 O 149,264 O 800,327 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 389 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Louis/California/Middlefield/ Moreno Managing Department: Utilities Initial Project Start: Fall 2018 Initial Project Completion: Spring 2020 Revised Project Start: Revised Project Completion: Project Number: EL -19003 Rebuild Underground District 30 Description This project will rebuild and replace the underground electric system in the area of the City bounded by San Francisquito Creek, Edgewood Drive, Island Drive, Hamilton Avenue, Center Drive, Dana Avenue, Alester Avenue, and Jackson Drive. Work will include the replacement of deteriorated electrical cables, transformers, switches, and enclosures. Justification The underground electric distribution system in the area bounded by San Francisquito Creek, Edgewood Drive, Island Drive, Hamilton Avenue, Center Drive, Dana Avenue, Alester Avenue, and Jackson Drive was installed in 1987. Typical underground cable and equipment expected life is approximately 30 years in ideal conditions and now need to be replaced. Installation of new equipment will bring the electrical system up to current construction standards. Rebuild of this area is being done ahead of other older underground areas to facilitate the 4/12kV conversions needed for changes at Hopkins Substation (EL -20000). Significant Changes 2019-2023 CIP: Project established Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 0 0 0 50,000 1,200,000 0 50,000 1,200,000 0 0 0 0 0 1,250,000 0 1,250,000 0 1,250,000 0 1,250,000 390 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Expenditure Schedule Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 1,200,000 0 0 0 50,000 0 0 0 0 50,000 1,200,000 0 0 0 0 O 1,200,000 O 1,200,000 O 50,000 0 O 1,250,000 50,000 O 1,250,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: San Francisquito Creek Joint Powers Authority Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 391 ELECTRIC FUND Substation crews installing underground facilities Fund: Electric Fund - Operating Category: System Improvements Project Location: Quarry Substation Managing Department: Utilities Initial Project Start: Spring 2013 Initial Project Completion: Spring 2015 Revised Project Start: Revised Project Completion: Fall 2019 Project Number: EL -14005 Reconfigure Quarry Feeders Description This project includes the reconfiguration of distribution circuit connections to substation trans- formers at Quarry Substation. The circuits will be more evenly divided between the four trans- formers at this substation to provide greater operating flexibility during outages. Justification Quarry Substation serves the Stanford Mall/Hospital area and the majority of the University Avenue downtown area. It has four substation transformers and ten circuits emanate from the substation to serve different areas. Two transformers have four circuits each while two (formerly at Alma Substation) have one circuit each. Load growth in the area requires the transfer of some of the circuits to the newly installed transformers to maintain operating flexibility and bal- ance the load. If this work is not performed, outages that affect two of the transformers could be longer in duration, leading to customer dissatisfaction, business impact, and financial losses. Significant Changes 2019-2023 CIP: The designs for this project are being adjusted to facilitate new electric loads proposed by Stanford Hospital and other significant projects in the area. The new design will incorporate work required to serve the new loads and will be constructed after the customer service work is completed. The project estimate and construction drawings are completed. The project has been delayed waiting for Stanford to complete the installation of boxes and con- duits to facilitate the work as part of the service to the new Stanford BioMedical Innovations building. 392 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior Years 481,260 FY 2018 Budget 581,616 481,260 581,616 FY 2018 Est. FY 2019 O 581,616 O 581,616 FY 2020 0 0 FY 2021 0 0 FY 2022 Expenditure Schedule 0 0 FY 2023 5 Year CIP Total O 581,616 O 581,616 Beyond 5 Year CIP Total O 1,062,876 O 1,062,876 Project Phase Construction Design Total Prior Years 384,996 96,242 481,238 FY 2018 Budget 581,616 0 581,616 FY 2018 Est. FY 2019 O 581,616 O 0 O 581,616 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5Year CIP Total O 581,616 O 0 O 581,616 Beyond 5 Year CIP Total O 966,612 O 96,242 O 1,062,854 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 393 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2018 Initial Project Completion: Spring 2020 Revised Project Start: Spring 2020 Revised Project Completion: Fall 2021 Project Number: EL -13002 Electric linemen working on 60 kV overhead lines Relocate Quarry/Hopkins Substation 60kV Line (A & B) Description This project relocates the Quarry/Hopkins (QR/HO) 60kV sub -transmission line and associated facilities in Lanes A & B, and the nearby Alma Street area to a more physically accessible route for electric crews and equipment. When the Alma Substation was removed, the current trans- mission line route was no longer required. This project will investigate relocating this line to a more acceptable location that meets technical and aesthetic requirements. Justification The old 60kV overhead lines are located in a congested area of downtown and are difficult to access and maintain. The existing configuration is awkward and space consuming. Significant Changes 2019-2023 CIP: This project relocates the Quarry/Hopkins (QR/HO) 60kV sub -transmission line and associated facilities in Lanes A & B, and the nearby Alma Street area to a more physically accessible route for electric crews and equipment. The engineering design has been delayed to FY 2020 with construction anticipated to begin in FY 2021. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total. Electric Fund Total O 100,000 O 100,000 0 0 0 0 O 750,000 O 750,000 0 0 O 750,000 O 750,000 O 750,000 O 750,000 394 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Expenditure Schedule Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 100,000 0 0 0 O 750,000 100,000 0 0 0 C 0 0 O 750,000 0 0 0 O 750,000 0 0 O 750,000 O 750,000 0 0 O 750,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 395 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: SCADA System at Utility Control Center Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -02010 SCADA Technologist configuring SCADA software SCADA System Upgrades Description This project will upgrade the Supervisory Control and Data Acquisition (SCADA) system hard- ware. The SCADA system is used to monitor and control critical assets of the City's electric, gas, and water utility systems from the Utility Control Center. Justification An upgrade to peripheral equipment is necessary each year to keep the hardware and software current in order to handle the ever-increasing demands on the system and maintain manufac- turer/industry support. Supplemental Information Annual budget amounts are for minor system upgrades/replacements. Full system upgrades are on a 3 to 4 year cycle. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total Project Phase Construction Total N/A 289,599 198,000 65,000 65,000 65,000 65,000 65,000 325,000 N/A 289,599 198,000 65,000 65,000 65,000 65,000 65,000 325,000 Prior Years FY 2018 Budget Expenciture Schec FY 2018 Est. N/A 289,599 198,000 ule 65,000 65,000 65,000 65,000 FY 2023 5 Year CIP Total 65,000 325,000 N/A 289,599 198,000 65,000 65,000 65,000 65,000 65,000 325,000 0 0 Beyond 5 Year CIP Total N/A N/A 0 N/A N/A 396 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Program: C3.2.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 397 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Fall 2016 Initial Project Completion: Fall 2022 Revised Project Start: Revised Project Completion: Fall 2023 Project Number: EL -11014 Sample of energy use information that could be available to customers Smart Grid Technology Installation Description This project will implement portions of the Smart Grid Road Map that can be cost effectively applied to the City's electric, gas, and water utility systems resulting in operating cost savings, environmental benefits, plus an increased quality of life and productivity for the residents and businesses of Palo Alto. Justification The Smart Grid will help the City of Palo Alto achieve its goals in: energy conservation, carbon emission reduction, efficient utilization of aging infrastructure, improved system reliability, inte- gration of distributed energy resources, accommodation of battery charging demands, cost- effective commodity purchases, and meeting customer demands for information. Supplemental Information This project could include aspects of data management system, smart metering, fiber optic infrastructure improvement, distribution system automation, outage management system, load management system, demand -side management system, leak and revenue protection, cus- tomer interface to energy usage, and customer equipment control. Significant Changes 2019-2023 CIP: Project activities in 2019 include consultant development of system specifica- tions in preparation for an RFP to solicit contracts with meter data management systems and advanced metering infrastructure vendors for delivery in 2021 and 2022, respectively. Imple- mentation will begin in 2021 once the upgrade of Utilities' Customer Information System is com- plete. 398 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Transfer from Gas Fund Transfer from Water Fund Total Prior FY 2018 Years Budget (155,064) 614,735 FY 2018 Est. 185,500 530,000 FY 2021 O 703,750 3,239,212 5 Year CIP Total 893,996 5,366,958 136,334 300,000 101,500 180,000 0 870,000 2,900,000 1,450,000 5,400,000 136,334 300,000 63,000 290,000 117,604 1,214,735 350,000 1,000,000 Beyond 5 Year CIP Total O 5,397,394 O 5,637,834 O 540,000 1,800,000 900,000 3,530,000 0 3,729,334 O 2,113,750 7,939,212 3,243,996 14,296,958 0 14,764,562 Expenciture Schedule Project Phase Construction Design Total Prior Years 91,303 26,298 117,601 FY 2018 Budget 1,214,735 0 1,214,735 FY 2018 Est. FY 2019 350,000 1,000,000 0 0 350,000 1,000,000 FY 2020 FY 2022 5 Year CIP FY 2023 Total O 2,113,750 7,939,212 3,243,996 14,296,958 O 0 0 0 0 O 2,113,750 7,939,212 3,243,996 14,296,958 Beyond 5 Year CIP Total O 14,738,261 O 26,298 O 14,764,559 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Transportation Section: Sustainable Transportation Goal: T-1 Policy: T-1.5 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 399 ELECTRIC FUND High voltage circuit breakers Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Summer 2020 Revised Project Start: Revised Project Completion: Project Number: EL -17002 Substation 60kV Breaker Replacement Description This project funds the purchase and replacement of high voltage circuit breakers that intercon- nect the nine electric substations and two power switching stations. The circuit breakers are reaching the end of their recommended reliable useful life expectancy and/or are now under- rated for the use. Justification A recent 60kV circuit breaker study performed for the City of Palo Alto found that the inter- rupting current rating of two of these circuit breakers on the system is not high enough to han- dle the expected maximum fault current level. Three other circuit breakers are marginal with respect to their interrupting current rating. Six additional older oil circuit breakers are obsolete and have reached or are reaching the ends of their operable lives. One oil circuit breaker has experienced a non -catastrophic failure. Should there be a fault, it could result in a failure of any one of these twelve circuit breakers to operate properly, damaging the breaker and leading to a prolonged electric outage. These circuit breakers are integral and critical components of the electric utility transmission system. The project will be a 10 -year program replacing 1-2 breakers per year. Significant Changes 2017-2021 CIP: Project established. 400 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior FY 2018 Years Budget 22,512 150,000 FY 2018 Est. 150,000 250,000 150,000 22,512 150,000 150,000 250,000 150,000 FY 2021 0 0 0 Expenciture Schedule 0 5 Year CIP Total O 400,000 O 400,000 Beyond 5 Year CIP Total O 572,512 O 572,512 Project Phase Construction Design Total Prior Years 18,008 4,501 22,509 FY 2018 Budget 150,000 0 150,000 FY 2018 Est. 150,000 0 150,000 FY 2019 250,000 0 250,000 FY 2020 150,000 0 150,000 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5Year CIP Total O 400,000 O 0 O 400,000 Beyond 5 Year CIP Total 0 568,008 O 4,501 O 572,509 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 401 Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -89044 Electric Substation transformer and bus structure Substation Facility Improvements Description This project involves several improvements to each of the nine substation facilities in Palo Alto, including installation and replacement of capacitors, replacement of various substation equip- ment, renovation of security fences and entry gates, paving of driveways and parking areas in substations, upgrading of substation drainage systems, replacement of Remote Terminal Unit (RTU) equipment, bus voltage monitoring and local area network (LAN) connections, as well as other improvements. Justification The electric substations are the link between the transmission and distribution systems. At the substations, voltage levels are converted and distribution circuits branch out to provide power throughout the City. They are a key element to providing reliable electric service to residents and customers in Palo Alto. Work completed under this project helps to ensure reliable opera- tion and electric service. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total N/A 318,384 318,384 300,000 200,000 200,000 200,000 200,000 1,100,000 N/A 318,384 318,384 300,000 200,000 200,000 200,000 200,000 1,100,000 0 N/A N/A 402 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget 318,384 300,000 200,000 200,000 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 318,384 200,000 200,000 1,100,000 N/A 318,384 318,384 300,000 200,000 200,000 200,000 200,000 1,100,000 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 403 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Electric Substations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -89038 Electric Substation used to distribute power to City of Palo Alto customers Substation Protection Improvements Description This project funds the purchase of protective overcurrent relays, circuit breakers, high voltage fuses, and other equipment used at electric substations to protect the equipment and circuits emanating from the substation from damage due to faults (i.e. short circuits) on the electric sys- tem. Justification The electric substations are the link between the transmission and distribution systems. At the substations, voltage levels are converted and distribution circuits branch out to provide power throughout the City. They are a key element to providing reliable electric service to residents and customers in Palo Alto. Protective equipment is used to stop power flow when there are problems on the electric system. As the electric distribution system becomes more complex and reliability more critical, maintenance of these systems is imperative. This project includes replacement of old protective devices and controls that no longer provide the level of functionality now required for more sophisticated and sensitive devices. Properly designed and operating protective systems are required to ensure public safety, reduce equip- ment damage, and minimize the impact of faults such as reduction in outage durations. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. 540,000 300,000 FY 2021 FY 2022 FY 2023 5 Year CIP Beyond 5 Total Year CIP Total Electric Fund Total N/A N/A 685,000 685,000 540,000 300,000 300,000 300,000 300,000 1,740,000 685,000 685,000 300,000 300,000 300,000 1,740.000 0 0 N/A N/A 404 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Prior FY 2018 Project Phase Years Budget FY 2018 Est. 540,000 300,000 300,000 300,000 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction N/A 685,000 685,000 300,000 1,740,000 N/A Total N/A 685,000 685,000 540,000 300,000 300,000 300,000 300,000 1,740,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 405 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Colorado Substation Managing Department: Utilities Initial Project Start: Fall 2015 Initial Project Completion: Spring 2017 Revised Project Start: Fall 2018 Revised Project Completion: Winter 2019 Project Number: EL -16003 Substation perimeter wall providing security for the enclosed equipment Substation Security Description The electric substations are a key element of the Electric Distribution System used to provide electricity to residents and customers of Palo Alto. This project will evaluate options for protect- ing electric substations from outside vandalism and intrusion. If necessary, fences and other protections will be repaired. Staff will issue a Professional Services request for proposal with construction, if warranted and approved, to follow. Justification The 2013 incident involving PG&E's Metcalf Substation in South San Jose has brought about increased security concerns regarding utility sites and systems. A severe disruption to one of Palo Alto's substations could result in outages of an extended period. The Utility Site Security Improvements project (EL -04012) is addressing the aspects of visual security such as digital cameras, while this project will address the need for physical protection. Significant Changes 2019-2023 CIP: Project budget increased by$0.3 million to account for construction escalation. 2017-2021 CIP: Shifting project priorities have caused the delay for the completion of this proj- ect. A consultant assessed and recommended security measures in 2017. Staff will review rec- ommendations and issue bids for selected improvements. 406 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior Years 48,900 FY 2018 Budget 350,000 FY 2018 Est. 300,000 FY 2019 300,000 FY 2020 500,000 48,900 350,000 300,000 300,000 500,000 FY 2021 0 0 FY 2022 Expenditure Schedule 0 0 FY 2023 5 Year CIP Total O 800,000 O 800,000 Beyond 5 Year CIP Total O 1,148, 900 O 1,148,900 Project Phase Construction Design Total Prior Years 39,117 9,777 48,894 FY 2018 Budget 350,000 0 350,000 FY 2018 Est. 300,000 0 300,000 FY 2019 300,000 0 300,000 FY 2020 500,000 0 500,000 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5Year CIP Total O 800,000 O 0 O 800,000 Beyond 5 Year CIP Total O 1,139,117 O 9,777 O 1,148,894 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 407 ELECTRIC FUND Electric crews preparing to enter underground vault Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -16001 Underground System Rebuild Description Underground primary electric cables and equipment have a limited life span and need to be replaced before they fail and cause outages. This project will replace underground electric equipment in areas that were originally installed underground. Work will include the replace- ment of deteriorated electrical cables, transformers, switches and enclosures. Installation of new equipment will bring the electrical system up to current construction standards. Justification The underground system cables and equipment installed prior to 1990 have an expected life of 30 years and now need to be replaced. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water in them in the winter. The water reduces the life of the equipment and electrical connections and require the rebuilding of the facilities. Utilities has specific projects to address rebuilding Underground Districts. This project will address replacing underground equipment that was installed originally as underground and not part of an Underground District. Significant Changes 2019-2023 CIP: Shifting project priorities and staffing shortages have delayed identification and development of projects to replace underground facilities that fall under this CIP. 2016-2021 CIP: Project established. 408 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Prior FY 2018 Funding Source Years Budget FY 2018 Est. 245,000 350,000 T FY 2021 350,000 FY 2023 5YearCIP Total Beyond 5 Year CIP Total Electric Fund N/A 300,000 55,000 350,000 350,000 1,645,000 N/A Total Project Phase Construction Total N/A N/A 300,000 55,000 245,000 350,000 350,000 350,000 350,000 1,645,000 FY 2018 Budget 300,000 Expenditure Schedule FY 2018 Est. 55,000 FY 2019 245,000 FY 2020 350,000 FY 2021 350,000 FY 2022 350,000 FY 2023 5Year CIP Total 350,000 1,645,000 N/A 300,000 55,000 245,000 350,000 350,000 350,000 350,000 1,645,000 0 Beyond 5 Year CIP 0 0 N/A Total Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 409 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Software maintenance & update Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -13008 Screenshot of software used to prepare project estimates Upgrade Electric Estimating System Description This project will upgrade the existing Electric estimating software used for preparing job esti- mates by integrating engineering analysis, adding predefined standards and templates, and by integrating documentation, materials ordering, and work management functions. Justification The existing Electric estimating software does not integrate the materials requisition, engineer- ing calculation, labor requirements, and drawing functions necessary to produce an estimate. The integration of these functions will reduce the time needed to prepare estimates and improve the accuracy and consistency of the engineering drawings, material lists, and map updates. Significant Changes 2019-2023 CIP: Engineering standards and pre -determined labor and material kits will be com- pleted in Fiscal Year 2019. Funding Sources Schedule Prior FY 2018 Funding Source Years Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total N/A 108,614 33,614 75,000 N/A 108,614 33,614 75,000 0 0 0 0 0 0 75,000 0 75,000 0 0 N/A N/A 410 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget FY 2018 Est. 75,000 0 0 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 108,614 33,614 N/A 108,614 33,614 75,000 0 0 0 0 75,000 0 75,000 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 411 ELECTRIC FUND System Operator overseeing electric distribution system operations Fund: Electric Fund - Operating Category: System Improvements Project Location: Utility Control Center Managing Department: Utilities Initial Project Start: Fall 2017 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Spring 2019 Project Number: EL -17008 Utility Control Center Upgrades Description This project will make the following improvements to the Utility Control Center: upgrade the existing lighting system, improve the operation map display by installing large video display panels, and improve the system -wide security monitoring facilities. Justification The Utilities Control Center (UCC) is used to coordinate the activities of the City's Electric Util- ity. Within the facility there are large maps for monitoring the control of the system, video sur- veillance feeds from other utility facilities and the Supervisory Control and Data Acquisition (SCADA) system. This project will improve efficiency and operation of the room by updating map displays and the surveillance facilities to newer technologies. Significant Changes 2018-2022 CIP: Staff has gone out to bid for the UCC upgrades. 2017-2021 CIP: Shifting project priorities have caused the delay for the completion of this proj- ect. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5YearCIP Beyond 5 To Year CIP Total Electric Fund Total 2,812 497,187 400,000 97,186 2,812 497,187 400,000 97,186 0 01 O 0 O 0 O 97,186 O 97,186 O 499,998 O 499,998 412 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Expenditure Schedule Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 2,249 497,187 400,000 562 2,811 497,187 400,000 97,186 97,186 0 0 0 0 0 0 C 0 0 0 0 0 O 97,186 O 0 O 97,186 O 499,435 0 562 O 499,997 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 413 ELECTRIC FUND Security cameras for system security and monitoring Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2004 Initial Project Completion: Spring 2016 Revised Project Start: Revised Project Completion: Summer 2021 Project Number: EL -04012 Utility Site Security Improvements Description The Utilities Electric, Water, and Gas Distribution Systems provide services to residents and businesses that are fundamental necessities of living and working in Palo Alto. This project will add electronic security systems at utility sites to protect equipment at electric substations, water pumping plants, reservoirs, and gas stations from intrusion and vandalism. Justification This project addresses security risks and mitigation methods for City utility facilities identified in a utility site assessment that was completed in 2003. The 2013 vandalism incident at PG&E's Metcalf Substation have heightened security concerns regarding utility sites and systems. This CIP implements the recommendations in the site assessment report and installs equipment at two to three facilities per year. Through December 2016, 7 of 9 electric utility sites were com- pleted. Significant Changes 2017-2021 CIP: Shifting project priorities have caused the delay for the completion of this proj- ect. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 1,389, 568 105,080 45,080 110,000 50,000 50,000 1,389,568 105,080 45,080 110,000 50,000 50,000 0 0 O 210,000 O 210,000 O 1,644,648 O 1,644,648 414 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Prior FY 2018 Project Phase Years Budget FY 2018 Est. 110,000 0 0 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 1,111,650 277,908 1,389,558 105,080 0 105,080 45,080 50,000 0 0 0 45,080 110,000 50,000 50,000 0 50,000 O 210,000 O 0 O 210,000 O 1,366,730 0 277,908 O 1,644,638 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Community Services & Facilities Section: Maintenance of Parks and Community Facilities Goal: C-3 Policy: C-3.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 415 Aging pole that needs to be replaced. ELECTRIC FUND V Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -19004 Wood Pole Replacement Description This project will fund the annual replacement of deteriorated wood poles. Justification Wood poles are used to support overhead utility lines throughout the City of Palo Alto. Though poles are inspected, tested, and treated to maintain their integrity, over time poles will deterio- rate to the point that they are no longer safe for utility workers. Replacement of wood poles has been funded under the Electric System Improvement project (EL -98003); however, wood pole replacement competes with other system improvement and service reliability work for funding. A new specific project for pole replacement is being established to give pole replacement a higher priority, as poles are getting older, and to ensure proper funding is approved and allo- cated each year. Funding Sources Schedule Fundi ,= Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total N/A N/A 0 0 O 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 O 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 Expenc iture Schedule 0 0 N/A N/A Prior Project Phase Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A N/A 0 0 0 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 O 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 0 0 N/A N/A 416 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Operating Impact 2019-2023 CIP: Project established. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 417 CITY OF PALO ALTO ELECTRIC FUND Undergrounding Projects ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 419 ELECTRIC FUND Fund: Electric Fund - Operating Category: Undergrounding Projects Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2015 Initial Project Completion: Spring 2017 Revised Project Start: Revised Project Completion: Spring 2019 Project Number: EL -13007 The damage done by copper/metal thieves can far exceed the value to the thief and cost of protection Underground Distribution System Security Description This project funds the purchase and installation of equipment to secure underground electric distribution facilities from vandalism, tampering, and theft to facilitate a safe, secure, and reli- able electric system used to provide electricity to utility customers in the City of Palo Alto. Justification In recent years, the theft of metals for scrap has escalated due to increased demand overseas and shortages of raw materials. This has included the theft of electrical wire and cast iron man- hole covers. The electric system, and to a lesser extent the dark fiber system, fuels the economy of the City as technology has become more reliant on electricity and communications systems. Significant Changes 2017-2021 CIP: Engineering evaluation design is in progress. Additional time was requested to complete evaluation of samples. Funding Sources Schedule Prior FY 2018 Funding Source Years Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 1,716 300,000 1,716 300,000 O 600,000 O 600,000 0 0 0 0 0 O 600,000 O 600,000 O 601,716 O 601,716 420 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Expenditure Schedule Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 1,371 342 1,713 300,000 300,000 O 600,000 0 0 0 0 0 0 0 O 600,000 0 0 0 0 0 O 600,000 0 0 O 600,000 O 601,371 0 342 O 601,713 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 421 ELECTRIC FUND Fund: Electric Fund - Operating Category: Undergrounding Projects Project Location: Managing Department: Utilities Initial Project Start: Spring 2017 Initial Project Completion: Spring Revised Project Start: Spring 2019 Revised Project Completion: Spring 2022 Project Number: EL -08001 Intersection of Embarcadero Road and Waverley Street (part of Underground District 42) Underground District 42 - Embarcadero Road, Emerson, Middlefield Description This project will replace the existing overhead electrical distribution system with an under- ground system along Embarcadero between Emerson and Middlefield. This project involves cre- ating an Underground Utilities District and performing the work on a general benefit basis under the provisions of Utility Rule 17 which requires the Utility to bear the cost of the distribu- tion system and the property owners to bear the cost of undergrounding their services. Justification Benefits of undergrounding include system improvement, higher reliability, reduced tree trim- ming, and improved aesthetics. Undergrounding has been approved to continue the ongoing underground conversion program and also because the area meets the California Public Utilities Commission rules dictating the areas where a telephone company can underground their lines. Funding Sources Schedule Prior FY 2018 FY 2018 Funding Source Years Budget Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Other Total 0 0 0 0 0 0 0 0 0 O 50,000 1,750,000 O 0 0 O 50,000 1,750,000 (50,000) 300,000 250,000 O 1,750,000 O 300,000 O 2,050,000 O 1,750,000 0 300,000 O 2,050,000 422 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 1,750,000 250,000 0 0 0 0 50,000 1,750,000 250,000 0 0 0 50,000 C O 2,000,000 O 50,000 O 2,050,000 O 2,000,000 0 50,000 O 2,050,000 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Potential Board/Commission Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 423 ELECTRIC FUND Fund: Electric Fund - Operating Category: Undergrounding Projects Project Location: Alma, Addison, Bryant, and Melville Managing Department: Utilities Initial Project Start: Spring 2018 Initial Project Completion: Spring 2019 Revised Project Start: Spring 2021 Revised Project Completion: Spring 2023 Project Number: EL -11009 Alma Street at Embarcadero Road (part of Underground District 43) Underground District 43 - Alma/ Embarcadero Description This project will replace the existing overhead electrical distribution system with an under- ground system in the area bounded by Alma, Addison, Bryant, and Melville. This project involves creating an Underground Utilities District and performing the work on a general benefit basis under the provisions of Utility Rule 17, which requires the Utility to bear the cost of the distribu- tion system and the property owners to bear the cost of undergrounding their services. The design phase of this project will start in Fiscal Year 2020. Justification Benefits of undergrounding include system improvement, higher reliability, reduced tree trim- ming, and improved aesthetics. Undergrounding has been approved to continue the ongoing underground conversion program and also because the area meets California Public Utilities Commission rules dictating the areas where a telephone company can underground their lines. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5YearCIP Total Beyond 5 Year CIP Total Electric Fund Other 0 0 0 0 0 0 0 0 1,850,000 1,850,000 0 150,000 150,000 300,000 0 1,850,000 0 300,000 Total 0 0 0 0 0 0 150,000 2,000,000 2,150,000 0 2,150,000 424 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Expenditure Schedule Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 O 0 2,000,000 2,000,000 150,000 0 150,000 O 150,000 2,000,000 2,150,000 0 0 0 0 C 0 0 0 0 O 2,000,000 0 150,000 O 2,150,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 425 ELECTRIC FUND Fund: Electric Fund - Operating Category: Undergrounding Projects Project Location: 400 block of West Charleston and El Camino Real Managing Department: Utilities Initial Project Start: Spring 2015 Initial Project Completion: Spring 2017 Revised Project Start: Spring 2017 Revised Project Completion: Winter 2019 Project Number: EL -12001 Overhead facilities at the intersection of Arastradero Road and El Camino Real (part of Underground District 46) Underground District 46 - Charleston/ El Camino Real Description This project includes the costs to underground the existing overhead electrical distribution sys- tem in the area along the 400 block of West Charleston and El Camino Real. Undergrounding will be completed in FY 2019, and the overhead system will be removed. Justification Benefits of undergrounding include system improvement, higher reliability, reduced tree trim- ming, and improved aesthetics of this busy intersection. Funding has been approved to con- tinue the ongoing underground conversion program and also because the area meets California Public Utilities Commission rules dictating the areas where a telephone company can under- ground their lines. Significant Changes 2017-2021 CIP: Due to safety concerns, this project has been re -prioritized and moved up by one year. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Other Total 219,549 2,636,679 1,895,454 1,385,000 0 643,775 0 0 219,549 3,280,454 1,895,454 1,385,000 O 0 O 0 0 0 0 O 1,385,000 O 0 O 1,385,000 0 3,500,003 O 0 O 3,500,003 426 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Expenditure Schedule Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 175,634 3,280,454 1,895,454 1,385,000 43,905 219,539 3,280,454 1,895,454 1,385,000 0 0 0 0 0 0 C 0 0 0 0 0 O 1,385,000 0 0 O 1,385,000 O 3,456,088 0 43,905 O 3,499,993 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 427 ELECTRIC FUND Fund: Electric Fund - Operating Category: Undergrounding Projects Project Location: Middlefield, Homer Avenue, Webster Street, and Addion Avenue Managing Department: Utilities Initial Project Start: Spring 2013 Initial Project Completion: Spring 2016 Revised Project Start: Revised Project Completion: Winter 2018 Project Number: EL -11010 Overhead facilities that will be undergrounded as part of Underground District 47 Underground District 47 -Middlefield, Homer, Webster, Addison Description This project includes the design costs to underground the existing overhead distribution sys- tem. Undergrounding will be completed in FY 2018, and the overhead system will be removed in FY 2019. Justification Benefits of undergounding include system improvement, higher reliability, reduced tree trim- ming, and improved aesthetics. Funding has been approved to continue the ongoing under- ground conversion program and also because the area meets California Public Utilities Commission rules dictating the areas where a telephone company can underground their lines. Underground District 47 is bounded by Middlefield, Homer Avenue, Webster Street, and Addi- son Avenue. Significant Changes 2019-2023 CIP: Construction by City staff is approximately 85% completed for this area. Work is being done in conjunction with the Underground District 19 project (EL -11008). 428 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Other Total Prior Years 2,027,640 1,105,161 3,132,801 FY 2018 Budget 518,772 0 518,772 FY 2018 Est. 18,772 0 18,772 FY 2019 500,000 0 500,000 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5 Year CIP Total O 500,000 0 0 O 500,000 Beyond 5 Year CIP Total O 2,546,412 0 1,105,161 O 3,651,573 Project Phase Construction Design Total Prior Years 2,506,229 626,547 3,132,776 FY 2018 Budget 518,772 0 518,772 Expenditure Schedule FY 2018 Est. 18,772 0 18,772 FY 2019 500,000 0 500,000 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5 Year CIP Total O 500,000 O 0 O 500,000 Beyond 5 Year CIP Total O 3,025,001 0 626,547 O 3,651,548 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 429 CITY OF PALO ALTO FIBER OPTICS FUND CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 431 FIBER OPTICS FUND Overview The City of Palo Alto is the only municipality in California that operates a full suite of City - owned utility services. The most recent addition to this list of services provided to City of Palo Alto residents and customers is the leasing of "dark" fiber on a fiber optic loop, built by the City in 1996. For the 2019-2023 Capital Improvement Program (CIP), expenditures of $4.1 million are programmed, with $1.7 million allocated in Fiscal Year 2019. Major projects funded in the 2019- 2023 CIP include the Fiber Optics Customer Connections ($1.3 million) and Fiber Optics Net- work System Improvements ($1.0 million). The budget for the Fiber Optics CIP is broken into two separate categories: Capacity Improvements and Customer Connections. Fiber Optics Fund Capital Expenditures Capacity Improvements $2,000,000 $1,600,000 $1,200,000 With the advance in technology, increase in online services, and increase in data transmission $800,000 needs to meet consumer demand, the capability afforded $400,000 by fiber optic cables is increas- ingly in demand. To ensure reli- so able fiber optic service to City of Palo Alto residents and cus- tomers, fiber optic system components (fiber optic cables and splice cabinets) need to be r I I I I ` I I r r t t % //1 IIII- - -■ • • • • IN- --■ FY 2015 Actuals FY 2017 Actuals FY 2019 Adopted FY 2021 Projected FY 2023 Projected upgraded or added to increase capacity; replaced or protected from damage by animals; and rerouted away from hazardous conditions. Infrastructure Inventory CLASSIFICATION QUANTITY Route Miles of Backbone Fiber Cable 42 Miles of Overhead Fiber Optic Cable 25 Miles of Underground Fiber Optic Cable 60 Recent Accomplishments • Upgraded the downtown backbone between a number of splice points to improve fiber infrastructure and efficiency for customer connections. • Upgraded AutoCAD fiber maps to include Advanced Modeling Extension module for the Geographic Information System (GIS). • Upgraded the dark fiber network from University Avenue to Lytton Avenue at Bryant Street to add capacity and improve efficiency for downtown businesses. 432 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET FIBER OPTICS FUND • Completed upgrade of fiber maps to Utilities GIS system, enabling a single view of multiple utility infrastructures. • Conducted a physical audit of the dark fiber network to improve network performance and add capacity. 2019-2023 Capital Improvement Program Recurring Projects There is one recurring project in the Capacity Improvements Category: the Fiber Optics Net- work System Improvements. This project extends the "dark" fiber optic network around Palo Alto through the development of fiber sub -rings and completion of general improvements to the fiber system. The annual funding for this project remains at $0.2 million throughout the CIP. Non -Recurring Projects As part of the 2019-2023 Capital Improvement Program, one project is included within this cat- egory: Fiber Optic System Rebuild (Fiscal Year 2019: $1.2 million; total cost: $1.8 million). This project is expected to extend through Fiscal Year 2021 and will rebuild portions of the "dark" fiber optics network. Certain sections of the system have reached capacity, limiting the City's ability to provide fiber optic service to all potential customers. Rebuilding portions of the "dark" fiber optic network includes installation of additional fiber optic cables in the Stanford Research Park area and replacement of several below ground splice closures with pad -mounted pedes- tals. Customer Connections As customers continually change their fiber optic needs due to equipment additions, new con- struction, building expansions, building remodels, teardowns and rebuilds, and new building occupancy types, the fiber optics system must evolve to meet these needs. Projects in this cat- egory include work required to meet the needs of customers who have applied for new or upgraded fiber optic service. The connection costs associated with new or upgraded connec- tions are offset by charges to the customer. Recent Accomplishments • Several services installed for Stanford University offsite facilities and other customers in the Stanford Research Park area. • New services installed at 17 Public Works storm water/creek monitoring system locations. 2019-2023 Capital Improvement Program Recurring Projects In the Customer Connections category there is one recurring project: Fiber Optics Customer Connections. In the 2019-2023 Capital Improvement Program, recurring funding in this project FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 433 FIBER OPTICS FUND remains at $0.3 million. This project provides funding for the installation of fiber optic infrastruc- ture for new service connections. Non -Recurring Projects There are no non -recurring projects in this category. Summary of Capital Activity FIBER OPTICS FUND Project Number Project Title FY 2017 Actuals FY 2018 Estimate FY 2019 Adopted FY 2020 FY 2021 FY 2022 FY 2023 5 -Year Total Source of Funds Other Revenues FO -10000 Fiber Optics Customer Connections: Connection Charges 119,466 412,941 200,000 200,000 200,000 200,000 200,000 1,000,000 Other Revenues Total 119,466 412,941 200,000 200,000 200,000 200,000 200,000 1,000,000 Total Sources 119,466 412,941 200,000 200,000 200,000 200,000 200,000 1,000,000 Use of Funds Capacity Improvements FO -10001 Fiber Optics Network System Improvements 155,478 411,557 200,000 200,000 200,000 200,000 200,000 1,000,000 FO -16000 Fiber Optic System Rebuild 20,636 0 1,200,000 300,000 300,000 0 0 1,800,000 Capacity Improvements Total 176,114 411,557 1,400,000 500,000 500,000 200,000 200,000 2,800,000 Customer Connections FO -10000 Fiber Optics Customer Connections 185,385 412,941 250,000 250,000 250,000 250,000 250,000 1,250,000 Customer Connections Total 185,385 412,941 250,000 250,000 250,000 250,000 250,000 1,250,000 Total Uses 361,499 824,498 1,650,000 750,000 750,000 450,000 450,000 4,050,000 434 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET LEGEND FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 435 NZ F1 F6 PROP OSED FIBER OPTIC BACKBONE EXTENSION ADC FIBER C ABLE TO FNCREASE CAPA CITY TO SERVE I It0AM S AME AS ABOVE 06.01 PR OPOSED FIBER OPTI C SYSTEM IMPR OVEMENT V ARIOUS RaI CRIL LMPROVEmENr FIBER OPTIC FUND 2019-2023 CAPITAL I MPROVEMENT PROGRA M T his Imp is a prod uct o1 IE e city of PEW Ally GIB Tile (It! of Palo Alto Pas, 71, 41 4. at 1111 FIBER OPTICS FUND 436 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET FIBER OPTICS FUND Capacity Improvements FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 437 FIBER OPTICS FUND Fund: Fiber Optics Category: Capacity Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: FO -10001 Fiber optic crew installing new fiber optic cables Fiber Optics Network System Improvements Description This project provides funding to improve reliability within the fiber optic network system. Typi- cal activities in this project include: purchasing, upgrading, and installing fiber optic cables, con- duits, and splice enclosures. Justification This project promotes the formation of a competitive market for telecommunications in Palo Alto, accelerating the pace at which high -quality, low-cost, advanced telecommunications ser- vices are delivered to the residents and businesses of Palo Alto. It does so while limiting the negative impacts on Palo Alto's environment by using pre-existing conduit and poles. Finally, it enables the Fiber Optics Fund to generate additional revenues through the enhanced use of its conduit and poles. Supplemental Information The Fiber Optics Utility continues to add capital improvements in the form of additional fiber in congested areas as well as areas of predicted growth. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Fiber Optics Fund Total N/A 1,476,059 411,557 200,000 200,000 200,000 200,000 200,000 1,000,000 N/A 1,476,059 411,557 200,000 200,000 200,000 200,000 200,000 1,000,000 0 0 N/A N/A 438 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET FIBER OPTICS FUND Expenciture Schec ule Prior FY 2018 Project Phase Years Budget FY 2018 Est. 200,000 200,000 200,000 200,000 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 1,476,059 N/A 1,476,059 411,557 200,000 1,000,000 411,557 200,000 200,000 200,000 200,000 200,000 1,000,000 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Business & Economics Section: Growth Goal: B-4 Policy: B-4.1 Review: Architectural Review Board Utilities Advisory Commission Environmental Impact Analysis: This project is categorically exempt form CEQA under section 15302. N/A N/A FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 439 FIBER OPTICS FUND Fiber optic splice closer ready for inspection and work Fund: Fiber Optics Category: Capacity Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2016 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Fall 2021 Project Number: FO -16000 Fiber Optics System Rebuild Description This system capacity improvement project rebuilds portions of the "dark" fiber optic network around Palo Alto, which, in turn, is leased to parties providing telecommunication services to citizens and businesses in Palo Alto. The rebuild projects will install new aerial duct or substruc- tures (conduit and boxes) and additional fiber backbone cable to increase capacity for sections of the dark fiber ring that are at or near capacity and allow the Utilities Department to meet customer requests for service. The main rebuild project areas are the Stanford Research Park, Palo Alto Internet Exchange, and Downtown. Justification The dark fiber optic network was constructed in the early 1990s and started leasing fibers to customers in 1996. Since that time several sections of the network have reached capacity and limited the City's ability to serve its customers. This project improves the ability to maintain a competitive market for telecommunications in Palo Alto, accelerating the pace at which high - quality, low cost, advanced telecommunications services are delivered to the residents and busi- nesses of Palo Alto. Work included in the project is intended to increase system capacity and improve system reliability. Significant Changes 2019-2023 CIP: Due to limited staffing, this project has shifted to start in FY 2019. Additionally, $300,000 has been added to the following two years to address additional site locations. 440 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET FIBER OPTICS FUND Funding Sources Schedule Funding Source Fiber Optics Fund Total Prior FY 2018 Years Budget 161,510 1,200,000 161,510 1,200,000 FY 2018 Est. 300,000 0 1,200,000 FY 2021 300,000 O 1,200,000 300,000 300,000 0 Expenciture Schedule 0 5 Year CIP Total O 1,800,000 O 1,800,000 Beyond 5 Year CIP Total O 1,961,510 O 1,961,510 Project Phase Construction Design Total Prior Years FY 2018 Budget 157,379 1,200,000 4,124 0 161,503 1,200,000 FY 2018 Est. FY 2019 O 1,200,000 O 0 O 1,200,000 FY 2020 300,000 0 300,000 FY 2021 300,000 0 300,000 FY 2022 0 0 5 Year CIP FY 2023 Total O 1,800,000 0 0 O 1,800,000 Beyond 5 Year CIP Total O 1,957,379 O 4,124 O 1,961,503 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Business & Economics Section: Growth Goal: B-4 Policy: B-4.1 Review: Architectural Review Board Utilities Advisory Commission Environmental Impact Analysis: This project is categorically exempt form CEQA under section 15302. FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 441 CITY OF PALO ALTO FIBER OPTICS FUND Customer Connections FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 443 FIBER OPTICS FUND Technician installing new fiber optic cables Fund: Fiber Optics Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: FO -10000 Fiber Optics Customer Connections Description This project provides funding for the installation of fiber optic infrastructure for new service connections. Typical activities in this project include: purchasing, upgrading, and installing fiber optic cables, conduits, and splice enclosures at customer sites. Justification This project promotes the formation of a competitive market for telecommunications in Palo Alto, accelerating the pace at which high -quality, low-cost, advanced telecommunications ser- vices are delivered to businesses while limiting the negative impacts on Palo Alto's environment by using existing conduits and poles rather than adding additional infrastructure to the system. Finally, it enables the Fibers Optics Fund to generate additional revenues through the enhanced use of its conduits and poles. Supplemental Information The cost to the Fiber Optics Fund associated with new service connections and the City's cost of ownership are billed to the requesting parties. Funding Sources Schedule Prior Funding Source Years FY 2018 FY 2018 Budget Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Fiber Optics Fund Other Total N/A 83,001 N/A 200,000 N/A 283,001 225,910 101,077 326,987 50,000 200,000 250,000 50,000 200,000 250,000 50,000 200,000 250,000 50,000 200,000 250,000 50,000 250,000 200,000 1,000.000 250,000 1,250,000 0 0 0 N/A N/A N/A 444 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET FIBER OPTICS FUND Expenciture Schec ule Prior FY 2018 Project Phase Years Budget FY 2018 Est. 250,000 250,000 250,000 250,000 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction N/A 283,001 326,987 250,000 1,250,000 N/A Total N/A 283,001 326,987 250,000 250,000 250,000 250,000 250,000 1,250,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Business & Economics Section: Growth Goal: B-4 Policy: B-4.1 Review: Architectural Review Board Utilities Advisory Commission Environmental Impact Analysis: This project is categorically exempt form CEQA under section 15302. N/A FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 445 CITY OF PALO ALTO GAS FUND CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 447 Overview The City of Palo Alto is the only municipality in California that operates a full suite of City - owned utility services. The municipal gas distribution system began operation in 1917. It provides safe, reliable, and cost effective gas service to residents and customers of Palo Alto. For the 2019-2023 Capital Improvement Program (CIP), approximately $45.1 million is programmed, with $5.6 million allocated in Fiscal Year 2019. Overall, a total of 14 projects are programmed for the 5 -year CIP. Major projects funded in the 2019-2023 CIP include Gas Main Replacements (cumulative total of $30.3 million), Gas System Customer Connections ($6.9 million), and Gas Meters and Regulators ($2.0 million). The budget for the Gas Fund CIP is broken into three sep- arate categories: Customer Connections, Gas Main Replacements, and System Improvements. Gas Fund Capital Expendiures Customer Connections $12,000,000 $10,000.000 $8,000,000 As customers continually change their gas needs due to equip- $6,000,000 ment additions, new construc- tion, building expansions, $4.000,000 building remodels, tear -downs $2,000,000 and rebuilds, and new building occupancy types, the gas system $0 must evolve to meet these FY 2015 FY 2017 FY 2019 FY 2021 FY 2023 Actuals Actuals Adopted Projected Projected needs. The Gas System Cus- tomer Connections project, which is the largest project within the Gas Fund ($1.3 million in Fis- cal Year 2019, $6.9 million over the 2019-2023 CIP), is accounted for within this category. This project allows for the completion of work required to meet the needs of customers who have applied for new or upgraded gas service. The Gas Fund pays for a portion of this project, while remaining costs are supported by reimbursements from customers for project work performed by the City. Infrastructure Inventory CLASSIFICATION QUANTITY Total miles of gas main distribution system 210.31 miles Total miles of gas service extension to residents and businesses 205.55 miles Number of gas receiving stations 4 Recent Accomplishments In Fiscal Year 2017 the Utilities Gas Division completed approximately 168 customer service projects, at a cost of $1.3 million. 448 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET GAS FUND 2019-2023 Capital Improvement Program Recurring Projects A total of $9.2 million is programmed for Customer Connection recurring projects in the 2019- 2023 CIP, with $1.7 million allocated in Fiscal Year 2019. Recurring projects in this category include the following: ▪ Gas System Customer Connections (Fiscal Year 2019: $1.3 million; 5 -Year CIP: $6.9 million) . System Extensions - Unreimbursed (Fiscal Year 2019: $0.4 million; 5 -Year CIP: $2.2 million) Gas Main replacements The Gas Main Replacements (GMR) category accounts for the replacement of inadequately - sized and structurally deficient gas mains that are subject to corrosion or reaching the end of their expected life. The Utilities Department coordinates with the Public Works Department's street maintenance projects to minimize damage to the City's pavement and maximize cost effi- ciency. In the next five years, it is anticipated that 90,391 linear feet of gas mains, or 8 percent of the entire system, will be replaced. The 2019-2023 CIP includes $30.3 million in funding for proj- ects within this category. Recent Accomplishments . Completed the design and started construction of gas main replacement project GMR 22 to replace approximately 19,440 linear feet of gas main pipelines and 367 service pipelines. 2019-2023 Capital Improvement Program Non -Recurring Projects Six GMR projects are included in the 2019-2023 CIP (Fiscal Year 2019: $1.4 million; 5 -Year CIP: $30.3 million). System Im orovements To ensure reliable gas services for the City of Palo Alto residents and customers, gas infrastruc- ture must be replaced upon reaching the end of its expected life. The System Improvements category includes five projects during the 2019-2023 CIP at a total cost of $5.6 million, with $2.5 million allocated in Fiscal Year 2019. 2019-2023 Capital Improvement Program Recurring Projects There are three funded recurring projects in the System Improvements category in the 2019- 2023 CIP: GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 449 GAS FUND • Gas Distribution System Improvements (Fiscal Year 2019: $0.2 million, 5 -Year CIP: $1.3 million) • Gas Equipment and Tools (Fiscal Year 2019: $0.4 million, 5 -Year CIP: $0.8 million) • Gas Meters and Regulators (Fiscal Year 2019: $0.4 million, 5 -Year CIP: $2.0 million). Non -Recurring Projects There are two one-time projects in the System Improvements category in the 2019-2023 CIP • Gas ABS/Tenite Replacement (Fiscal Year 2019: $1.5 million, 5 -Year CIP: $1.5 million) • Gas Distribution System Model (Fiscal Year 2019: $0.02 million, 5 -Year CIP: $0.06 million). Please refer to the City of Palo Alto Utilities webpage to confirm project details: http:// www.cityofpaloalto.org/gov/depts/utl/projects/default.asp Summary of Capital Activity GAS FUND Project Number Project Title FY 2017 Actuals FY 2018 Estimate FY 2019 Adopted FY 2020 FY 2021 FY 2022 FY 2023 5 -Year Total Source of Funds Other Revenues GS -80017 Gas System, Customer Connections 955,081 Other Revenue Total 955,081 Total Sources 956,000 1,078,935 1,111,303 956,000 1,078,935 1,111,303 1,144,642 1,178,981 1,144,642 1,178,981 1,200,000 5,713,861 1,200,000 5,713,861 955,081 956,000 1,078,935 1,111,303 1,144,642 1,178,981 1,200,000 5,713,861 Use of Funds Customer Connections GS -80017 Gas System, Customer Connections GS -03009 System Extensions - Unreimbursed 1,155,768 1,100,000 1,303,315 1,342,415 1,382,688 1,424,169 1,466,894 6,919,481 96,796 100,000 421,180 433,816 446,830 460,234 474,042 2,236,102 Customer Connections Total 1,252,564 1,200,000 1,724,495 1,776,231 1,829,518 1,884,403 1,940,936 9,155,583 Gas Main Replacements GS -12001 Gas Main Replacement - Project 22 383,432 9,820,739 800,000 0 0 0 0 800,000 GS -13001 Gas Main Replacement - Project 23 42,500 350,000 550,000 6,500,000 0 0 0 7,050,000 GS -14003 Gas Main Replacement - Project 24 0 0 0 804,525 6,500,000 0 0 7,304,525 GS -15000 Gas Main Replacement - Project 25 0 0 0 0 650,000 6,500,000 0 7,150,000 GS -16000 Gas Main Replacement - Project 26 0 0 0 0 0 650,000 6,500,000 7,150,000 GS -20000 Gas Main Replacement - Project 27 0 0 0 0 0 856,180 856,180 Gas Main Replacements Total 425,932 10,170,739 1,350,000 7,304,525 7,150,000 7,150,000 7,356,180 30,310,705 450 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET GAS FUND Project Number Project Title FY 2017 FY 2018 Actuals Estimate FY 2019 Adopted FY 2020 FY 2021 FY 2022 FY 2023 5 -Year Total System Improvements GS -18000 Gas ABS/Tenite Replacement Project 0 0 1,500,000 0 0 0 0 1,500,000 GS -11002 Gas Distribution System Improvements 91,322 200,000 246,036 253,417 261,020 268,851 276,916 1,306,240 GS -14004 Gas Distribution System Model O 19,574 20,000 20,000 20,000 0 0 60,000 GS -13002 Gas Equipment and Tools O 50,000 350,000 100,000 100,000 100,000 100,000 750,000 GS -80019 Gas Meters and Regulators O 130,000 376,652 387,952 399,591 411,579 423,926 1,999,700 GS -15001 Security at City's Gas Receiving Stations 69,358 44,992 0 0 0 0 0 0 System Improvements Total 160,680 444,566 2,492,688 761,369 780,611 780,430 800,842 5,615,940 Total Uses 1,839,177 11,815,305 5,567,183 9,842,125 9,760,129 9,814,833 10,097,958 45,082,228 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 451 CITY OF PALO ALTO Gas Projects CIP Construction Projects FY'19 - FY'23: FY'19 (Single Services - not shown on the map) FY'20 (GMR 23) FY'21 (GMR 24) FY'22 (GMR 25) FY'23 (GMR 26) The City of Palo Alto GAS FUND 2019-2023 CAPIT AL IMPROVEMENT PROGR AM This map is a product of the City of P al o Alto GIS 0 2500' GAS FUND • CITY OF PALO ALTO FISC AL YEAR 2019 C APITAL BUDGET 453 ssant os, 2018-03-2213:17:31 G as Fund Map 2019-2023 (I15cmapslEncompassVdminTemona s ntos.mdb) This docume nt is a graphic represent ation only of best available s ources. The City of Palo Alto assum es no r esponsibility for any err or s. C/1969 to 2016 City of Palo Alto GAS FUND 454 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET GAS FUND Customer Connections GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 455 GAS FUND Gas System Customer Connections Fund: Gas Fund - Operating Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: GS -80017 Gas System, Customer Connections Description This funding allows for the Gas Distribution System to be extended in order to provide gas ser- vice to new customers and augment service to customers with increased natural gas demands. Improvements include new mains, services, valves, regulators, meters, and accessories. Justification This project upgrades infrastructure to provide gas service connections to new customers, meet changes in existing customer service demands, and respond to changes in gas service require- ments due to new development or redevelopment. This project is funded partially from reim- bursements by customers. Significant Changes 2015-2019 CIP: Project was retitled from "Gas Systems Extensions". Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Gas Fund Other Total N/A 292,313 N/A 1,047,510 N/A 1,339,823 144,000 224,380 231,112 238,046 245,188 266,894 1,205,620 956,000 1,078,935 1,111,303 1,144,642 1,178,981 1.200,000 5,713.861 1,100,000 1,303,315 1,342,415 1,382,688 1,424,169 1,466,894 6,919,481 0 0 0 N/A N/A N/A 456 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET GAS FUND Expenciture Schec ule Prior FY 2018 Project Phase Years Budget FY 2018 Est. FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction N/A 1,339,823 1,100,000 1,303,315 1,342,415 1,382,688 1,424,169 1,466,894 6,919,481 N/A Total N/A 1,339,823 1,100,000 1,303,315 1,342,415 1,382,688 1,424,169 1,466,894 6,919,481 0 N/A Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 457 GAS FUND Fund: Gas Fund - Operating Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: GS -03009 New gas main being installed by horizontal direction drill (HDD) method System Extensions - Unreimbursed Description This funding allows for the replacement of existing sections of the Gas Distribution System. This project will ensure continuous gas service to existing customers. Improvements include replace- ment of existing main sections, services, valves, regulators, meters, and accessories. Justification This project replaces gas distribution and existing customer service infrastructure. Existing gas service connections are replaced by the Gas Utility to maintain customer service. This project will capture non -reimbursed capital assets installed by staff. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Gas Fund Total Project Phase Construction Total N/A 204,455 100,000 421,180 433816 446,830 460,234 474,042 2,236,102 N/A 204,455 100,000 421,180 433,816 446,830 460,234 474,042 2,236,102 Prior Years FY 2018 Budget Expenciture Schec FY 2018 Est. FY 2019 FY 2020 FY 2021 ule FY 2022 FY 2023 5 Year CIP Total N/A 204,455 100,000 421,180 433,816 446,830 460,234 474,042 2,236,102 N/A 204,455 100,000 421,180 433,816 446,830 460,234 474,042 2,236,102 0 0 Beyond 5 Year CIP 0 0 N/A N/A Total N/A N/A 458 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET GAS FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 459 CITY OF PALO ALTO GAS FUND Gas Main Replacements GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 461 GAS FUND Fund: Gas Fund - Operating Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2015 Initial Project Completion: Winter 2017 Revised Project Start: Fall 2017 Revised Project Completion: Winter 2019 Project Number: GS -12001 New gas main being installed by horizontal direction drill (HDD) method Gas Main Replacement -Project 22 Description This project replaces approximately 23,960 linear feet of leaking, inadequately -sized, and struc- turally deficient gas mains and services located on various streets, including the Stanford Shop- ping Center, Midtown, and El Camino Real business districts. Staff identifies problematic mains/ services by researching maintenance and leak histories, analyzing performance of the entire gas distribution system, and considering risk ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services, also known in the industry as cathodic protection, located in business districts and steel mains and services with ineffective corrosion protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective corrosion protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities located within business districts that have been assigned the highest probability and consequence scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities webpage to confirm project details. 462 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET GAS FUND Significant Changes 2019 - 2023 CIP: GMR 22 includes additional budget of $6.7 million for the Upgrade Downtown project. Construction began January 2018 and will continue until the end of the calendar year. Funding Sources Schedule Funding Source Gas Fund Total Prior Years FY 2018 Budget FY 2018 Est. 1,038,258 9,820,739 9,820,739 FY 2019 800,000 1,038,258 9,820,739 9,820,739 800,000 FY 2020 0 0 FY 2021 0 0 FY 2022 Expenditure Schedule 0 0 FY 2023 5 Year CIP Total O 800,000 O 800,000 Beyond 5 Year CIP Total O 11,658,997 O 11,658,997 Project Phase Construction Design Total Prior Years FY 2018 Budget FY 2018 Est. FY 2019 830,605 9,820,739 9,820,739 800,000 207,648 0 0 0 1,038,253 9,820,739 9,820,739 800,000 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5 Year CIP Total O 800,000 O 0 O 800,000 Beyond 5 Year CIP Total 0 11,451,344 O 207,648 O 11,658,992 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 463 GAS FUND Installation of new HDP gas service main Fund: Gas Fund - Operating Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2016 Initial Project Completion: Winter 2018 Revised Project Start: Summer 2018 Revised Project Completion: Winter 2020 Project Number: GS -13001 Gas Main Replacement -Project 23 Description This project replaces approximately 40,000 linear feet of gas mains and services that are leak- ing, inadequately -sized, and structurally deficient. These replacements are located on various streets in Evergreen Park, College Terrace, Ventura, Green Acres, and Midtown neighborhoods. Staff identifies problematic mains/services by researching maintenance and leak histories, ana- lyzing performance of the entire Gas Distribution System, and considering risk ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services located in business districts and steel mains and services with ineffective corrosion protection, also known as cathodic protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities located within business districts that have been assigned the highest probability and consequence scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities webpage for the most recent project details. 464 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET GAS FUND Significant Changes 2019-2023 CIP: The budget has been increased by $3.3 million to account for construction cost escalation. 2018-2022 CIP: The construction is postponed to start in FY 2018 due to GMR 22 being delayed. Funding Source Gas Fund Total Project Phase Construction Design Total Prior Years 42,500 Func FY 2018 Budget 700,000 FY 2018 Est. 200,000 ing Sources Schedule FY 2019 FY 2020 550,000 6,500,000 42,500 700,000 200,000 550,000 6,500,000 Prior Years 34,000 8.500 42,500 FY 2018 Budget 0 700,000 700,000 FY 2021 0 0 FY 2022 Expenditure Schedule FY 2018 Est. 0 200,000 500,000 200,000 550,000 6,500,000 FY 2019 FY 2020 50,000 6,500,000 0 0 0 FY 2021 FY 2022 0 0 FY 2023 5Year CIP Beyond 5 Total Year CIP Total O 7,050,000 O 7,050,000 FY 2023 5 Year CIP Total O 0 6,550,000 0 0 500,000 O 0 7,050,000 O 7,292,500 O 7,292,500 Beyond 5 Year CIP O 6,584,000 O 708,500 O 7,292,500 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 465 GAS FUND Fund: Gas Fund - Operating Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2019 Revised Project Completion: Winter 2021 Project Number: GS -14003 Installation of new HDP gas service main Gas Main Replacement -Project 24 Description This project replaces approximately 24,030 linear feet of leaking, inadequately -sized, and struc- turally deficient gas mains and services located on various streets in neighborhoods of the Stanford Research Park, Green Acres, Charleston Terrace, and the Stanford Industrial business districts. Staff identifies problematic mains/services by researching maintenance and leak histo- ries, analyzing performance of the entire gas distribution system, and considering risk ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services located in business districts and steel mains and services with ineffective corrosion protection, also known as cathodic protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities, located within business districts that have been assigned the highest probability and consequence scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities webpage for the most recent project details. 466 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET GAS FUND Significant Changes 2019-2023 CIP: The budget has been increased by $3.6 million to account for construction cost escalation, and the project will begin in FY 2020. 2018-2022 CIP: Due to delays of GMR 22 and GMR 23, GMR 24 is being postponed to FY 2019. Funding Source Gas Fund Total Prior Years 0 0 Func FY 2018 Budget 0 0 ing Sources Schedule FY 2018 Est. 0 0 FY 2019 FY 2020 FY 2021 0 804,525 6,500,000 O 804,525 6,500,000 FY 2022 Expenditure Schec ule 0 0 FY 2023 5Year CIP Beyond 5 Total Year CIP Total O 7,304,525 O 7,304,525 O 7,304,525 O 7,304,525 Project Phase Construction Design Total Prior Years FY 2018 Budget 0 0 0 0 0 0 FY 2018 Est. 0 0 0 FY 2019 FY 2020 FY 2021 O 0 6,500,000 0 804,525 0 O 804,525 6,500,000 FY 2022 0 0 0 FY 2023 5 Year CIP Total O 6,500,000 O 804,525 O 7,304,525 Beyond 5 Year CIP O 6,500,000 O 804,525 O 7,304,525 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 467 GAS FUND New gas service meter and regulating equipment Fund: Gas Fund - Operating Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2018 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2020 Revised Project Completion: Winter 2022 Project Number: GS -15000 Gas Main Replacement -Project 25 Description This project replaces approximately 21,623 linear feet of leaking, inadequately -sized, and struc- turally deficient gas mains and services located on various streets in the neighborhoods of Palo Verde, Midtown, Evergreen, and Ventura. Staff identifies problematic mains/services by researching maintenance and leak histories, analyzing performance of the entire gas distribu- tion system, and considering risk ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services, also known in the industry as cathodic protection, located in business districts and steel mains and services with ineffective corrosion protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities located within business districts that have been assigned the highest probability and consequence scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities webpage for the most recent project details. 468 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET GAS FUND Significant Changes 2019-2023 CIP: The budget has been increased by $3.3 million to account for construction cost escalation, and the project will begin in FY 2021. 2018-2022 CIP: Project postponed to begin in FY 2020 due to GMR 22 being delayed. Funding Source Gas Fund Total Prior Years 0 0 Func FY 2018 Budget 0 0 ing Sources Schedule FY 2018 Est. 0 0 FY 2019 0 0 FY 2020 FY 2021 FY 2022 FY 2023 O 650,000 6,500,000 O 650,000 6,500,000 Expenditure Schec ule 5Year CIP Beyond 5 Total Year CIP Total O 7,150,000 O 7,150,000 O 7,150,000 O 7,150,000 Project Phase Construction Design Total Prior Years FY 2018 Budget 0 0 0 0 0 0 FY 2018 Est. 0 0 0 FY 2019 0 0 0 FY 2020 FY 2021 FY 2022 0 0 6,500,000 O 650,000 0 O 650,000 6,500,000 FY 2023 5 Year CIP Total O 6,500,000 o 650,000 O 7,150,000 Beyond 5 Year CIP O 6,500,000 O 650,000 O 7,150,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 469 GAS FUND Gas Main Replacement - Project 26 Fund: Gas Fund - Operating Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Summer 2021 Revised Project Completion: Winter 2023 Project Number: GS -16000 Gas Main Replacement -Project 26 Description This project replaces approximately 13,471 linear feet of leaking, inadequately -sized, and struc- turally deficient gas mains and services located on various streets in the University Park and Crescent Park neighborhoods. Staff identifies problematic mains/services by researching main- tenance and leak histories, analyzing performance of the entire gas distribution system, and considering risk ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services located in business districts and steel mains and services with ineffective corrosion protection, also known in the industry as cathodic protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities located within business districts assigned the highest probability and consequences scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities web - page for the most recent project details. 470 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET GAS FUND Significant Changes 2019-2023 CIP: The budget has been increased by $3.2 million to account for construction cost escalation, and the project will begin in FY 2022. 2018-2022 CIP: Due to delays of GMR 22 and GMR 23, this project is postponed to FY 2021. Funding Source Gas Fund Total Prior Years 0 0 Func FY 2018 Budget 0 0 ing Sources Schedule FY 2018 Est. 0 0 FY 2019 0 0 FY 2020 0 0 FY 2021 FY 2022 FY 2023 5 Year CIP Total O 650,000 6,500,000 7,150,000 O 650,000 6,500,000 7,150,000 Expenditure Schec ule Beyond 5 Year CIP Total O 7,150,000 O 7,150,000 Project Phase Construction Design Total Prior Years FY 2018 Budget 0 0 0 0 0 0 FY 2018 Est. 0 0 0 FY 2019 0 0 0 FY 2020 0 0 0 FY 2022 FY 2023 5 Year CIP Total O 0 6,500,000 6,500,000 O 650,000 0 650,000 O 650,000 6,500,000 7,150,000 Beyond 5 Year CIP O 6,500,000 O 650,000 O 7,150,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 471 GAS FUND New gas service meter and regulating equipment Fund: Gas Fund - Operating Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2020 Initial Project Completion: Winter 2022 Revised Project Start: Summer 2022 Revised Project Completion: Winter 2024 Project Number: GS -20000 Gas Main Replacement -Project 27 Description This project replaces approximately 15,655 linear feet of leaking, inadequately -sized, and struc- turally deficient gas mains and services located on various streets in the Crescent Park and Uni- versity South neighborhoods. Staff identifies problematic mains/services by researching maintenance and leak histories, analyzing performance of the entire gas distribution system, and considering risk ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and service, also known in the industry as cathodic protection, located in business districts and steel mains and services with ineffective corrosion protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities, located within business districts that have been assigned the highest probability and consequence scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities webpage for the most recent project details. 472 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET GAS FUND Significant Changes 2019-2023 CIP: The budget has been increased by $3.3 million to account for construction cost escalation, and the project will begin in FY 2023. 2018-2022 CIP: Due to delays of GMR 22 and GMR 23, this project is postponed to FY 2022. Funding Source Gas Fund Total Prior Years 0 0 Func FY 2018 Budget 0 0 ing Sources Schedule FY 2018 Est. 0 0 FY 2019 0 0 FY 2020 0 0 FY 2021 0 0 FY 2022 Expenditure Schec ule FY 2023 0 856,180 5 Year CIP Total Beyond 5 Year CIP Total 856,180 6,500,000 7,356,180 O 856,180 856,180 6,500,000 7,356,180 Project Phase Construction Design Total Prior Years FY 2018 Budget 0 0 0 0 0 0 FY 2018 Est. 0 0 0 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 FY 2022 0 0 FY 2023 O 0 0 856,180 O 856,180 5 Year CIP Total Beyond 5 Year CIP Total. 0 6,500,000 6,500,000 856,180 0 856,180 856,180 6,500,000 7,356,180 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 473 CITY OF PALO ALTO GAS FUND System Improvements GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 475 GAS FUND Fund: Gas Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Winter 2018 Initial Project Completion: Summer 2019 Revised Project Start: Revised Project Completion: Project Number: GS -18000 Installed PE gas service pipe Gas ABS/Tenite Replacement Project Description This project replaces approximately 160 gas services using acrylonitrile-butadiene-styrene (ABS) or tenite gas pipes. These gas services are located in various neighborhoods throughout the City. The Distribution Integrity Management Plan (DIMP) has identified ABS/tenite gas pipes as a priority to be replaced. Justification Over time ABS pipes develop an elliptical shape with brittle sidewalls and have become vulner- able to rapid crack propagation failure. In addition, these services do not have tracer wires and are hard to locate. This project is needed to reduce the City's liability exposure due to material failure or damage caused by construction dig -ins. Supplemental Information The City of Palo Alto's DIMP mathematical model is used to evaluate risks presented by ABS and tenite material with high probability and consequence scores. The number of gas services is subject to change upon further validation. Significant Changes 2019-2023 CIP: The number of gas services with ABS or tenite gas pipes was updated from 250 to 160. 476 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET GAS FUND Funding Sources Schedule Prior FY 2018 Funding Source Years Budget FY 2018 Est. 0 FY 2021 0 FY 2023 5YearCIP Total Beyond 5 Year CIP Total Gas Fund 0 O 1,500,000 0 O 1,500,000 O 1,500,000 Total 0 0 O 1,500,000 0 0 Expenditure Schedule 0 O 1,500,000 O 1,500,000 Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 0 0 0 0 O 1,500,000 O 1,500,000 0 0 0 0 0 0 O 1,500,000 O 1,500,000 O 1,500,000 O 1,500,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 477 GAS FUND Fund: Gas Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: GS -11002 Gas system improvements Gas Distribution System Improvements Description This project provides funding as needed to improve the Gas Distribution System. Typical activi- ties include: increasing distribution system capacity for load growth, replacing deteriorated cap- ital facilities, re-configuring/adding to the system to improve service reliability, conducting research related to performance of the gas distribution system or its various components, and making general improvements to the system. Justification Gas Distribution System reliability and adequate capacity are critical to providing a high level of service to customers. When service interruptions occur, customers may experience significant economic losses. The City must continuously evaluate service reliability needs and make improvements to the system to maintain top-level service to City customers. Funding Sources Schec ule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2022 FY 2023 5YearCIP Total Beyond S Year CIP Total Gas Fund Total N/A 555,672 200,000 246,036 253,417 261,020 268,851 276,916 1,306,240 N/A 555,672 200,000 246,036 253,417 261,020 268,851 276,916 1,306,240 0 N/A N/A 478 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET GAS FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 555,672 200,000 246,036 253,417 261,020 268,851 276,916 1,306,240 N/A 555,672 200,000 246,036 253,417 261,020 268,851 276,916 1,306,240 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 479 GAS FUND rim Ma. Pa OWa arm •• ..a a GASWorks model snapshot example of a flow element type valve Fund: Gas Fund - Operating Category: System Improvements Project Location: N/A Managing Department: Utilities Initial Project Start: Fall 2014 Initial Project Completion: Fall 2016 Revised Project Start: Fall 2015 Revised Project Completion: Winter 2022 Project Number: GS -14004 Gas Distribution System Model Description This project funds development of a computerized geographic information system (GIS) based natural gas distribution system model, installation, testing of the model, and staff training. Justification A GIS based computerized natural gas distribution system model will significantly improve engi- neering staff's ability to analyze the performance of the distribution system, predict gas flow and pressures at any location within the system, foresee possible affects of additional loads, and provide a scientific basis for sizing new gas mains. Supplemental Information The model will also facilitate managing the distribution systems' risks determined by the City of Palo Alto Distribution Integrity Management Plan (DIMP). Significant Changes 2019-2023 CIP: Additional funding was added for professional services in Fiscal Years 2019 through 2021. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Beyond 5 Total Year CIP Total Gas Fund Total 43,239 19,574 19,574 20,000 20,000 20,000 43,239 19,574 19,574 20,000 20,000 20,000 0 0 O 60,000 O 60,000 0 122,813 O 122,813 480 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET GAS FUND Expenditure Schedule Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 7,405 19,574 19,574 35,831 0 0 43,236 19,574 19,574 20,000 20,000 20,000 20,000 0 20,000 0 20,000 0 0 0 0 O 60,000 O 86,979 35,831 O 122,810 0 0 0 O 60,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 481 New HDPE gas pipe being fused prior to installation Fund: Gas Fund - Operating Category: System Improvements Project Location: Municipal Service Center Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: GS -13002 Gas Equipment and Tools Description This project funds the purchase of polyethylene (PE) fusion equipment and tools, directional boring/locating equipment and tools, and general shop equipment and tools. Justification In order to safely operate and maintain a natural gas distribution system and support operating personnel safety and productivity, PE fusion, directional boring/locating, and general equip- ment and tools need to be upgraded on an annual basis. Significant Changes 2019-2023 CIP: Project funding increased in FY 2019 by $250,000 on an one-time basis to include purchase of new tapping and stopping equipment for Operations. This equipment is required to safely interrupt the flow of gas without performing large shutdowns of service to customers. 2015-2019 CIP: Project was retitled from "General Shop Equipment and Tools". Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Gas Fund Total N/A 50,000 50,000 350,000 100,000 100,000 100,000 100,000 750,000 N/A 50,000 50,000 350,000 100,000 100,000 100,000 100,000 750,000 0 N/A N/A 482 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET GAS FUND Expenciture Schec ule Prior FY 2018 Project Phase Years Budget FY 2018 Est. 350,000 100,000 100,000 100,000 FY 2023 5YearCIP Total Beyond 5 Year CIP Total Construction Total N/A 50,000 50,000 100,000 750,000 N/A 50,000 50,000 350,000 100,000 100,000 100,000 100,000 750,000 0 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 483 GAS FUND Fund: Gas Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: GS -80019 Gas Meters and Regulators Gas Meters and Regulators Description This project provides replacement of the existing meters and regulators at approximately 2,000 meter sets per year. Justification The meter replacement program ensures accuracy of gas consumption measurement, reduces possible revenue loss due to under -registering gas, and provides customers with accurate monthly bills. The program exchanges large meters (630 cubic feet per hour and larger) every 10 years and smaller meters every 17 to 20 years. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Gas Fund Total Project Phase N/A 492,453 130,000 376,652 387,952 399,591 411,579 423,926 1,999,700 N/A 492,453 130,000 376,652 387,952 399,591 411,579 423,926 1,999,700 Prior Years FY 2018 Budget Expenciture Schecule FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total 0 0 Beyond 5 Year CIP N/A N/A Total Construction Total N/A 492,453 N/A 492,453 130,000 376,652 387,952 399,591 411,579 423,926 1,999,700 130,000 376,652 387,952 399,591 411,579 423,926 1,999,700 0 0 N/A N/A 484 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET GAS FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-7 Policy: N-7.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 485 CITY OF PALO ALTO REFUSE FUND CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 487 REFUSE FUND Overview The Refuse Fund Capital Improvement Program has historically been associated with activities related to the City of Palo Alto Landfill's closure and post -closure maintenance and to buildings and facilities mainly related to the operation of the Household Hazardous Waste (HHW) Station. For the Fiscal Years 2019-2023, there are no capital improve- ment expenditures forecasted. All capital projects programmed previously were completed in Fiscal Year 2017. Builcings and Facilities The Buildings and Facilities cate- gory mainly accounted for $2,400,000 $2,000,000 $1,600,000 $1,200,000 $800,000 $400,000 Refuse Fund Capital Expenditures $0 improvements to the Household FY 2015 FY 2017 FY 2019 FY 2021 FY 2023 Hazardous Waste (HHW) Station Actua Is Actua Is Adopted Projected Projected located at the Regional Water Quality Control Plant. The improvements allow the City to facili- tate weekly hazardous waste collection from residents and small businesses. No further projects are anticipated at this time. Lanc fi l l Post -Closure The Landfill Post Closure category accounted for the construction of the landfill's cap and the repair or replacement of the landfill gas and leachate collection systems at the landfill. These projects were required by State and Federal regulations. The final cap construction over the landfill's 126 acre area was completed and regulatory approval for the closure was received in March 2016. No further large projects are anticipated at this time. 488 REFUSE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET REFUSE FUND Summary of Capital Activity REFUSE FUND Project Number Project Title FY 2017 Actuals FY 2018 Estimate FY 2019 Adopted FY 2020 FY 2021 FY 2022 FY 2023 5 -Year Total Use of Funds Buildings and Facilities RF-16001 Household Hazardous Waste Station Collection Facility Improvements Buildings and Facilities Total 131,705 0 0 0 0 0 0 0 131,705 0 0 0 0 0 0 0 Landfill Post -Closure RF-11001 Landfill Closure Landfill Post -Closure Total Total Uses 113,966 0 0 0 0 0 0 0 113,966 0 0 0 0 0 0 0 245,671 0 0 0 0 REFUSE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 489 CITY OF PALO ALTO STORM DRAINAGE FUND CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 491 STORM DRAINAGE FUND Overview The Storm Drainage Fund (aka Storm Water Management Fund) Capital Improvement Program (CIP) accounts for activities related to the improvement of the City's storm drain system (including pipelines, manholes, catch basins, and pump stations). The Fiscal Year 2019-2023 CIP includes projects totaling $11.7 million, with Fiscal Year 2019 projects totaling $4.1 million. The budget for the Storm Water Management CIP is divided into two categories: Capacity Improve- ments (projects to upgrade the conveyance capacity of the storm drain system as a whole) and System Rehabilitation (projects for the replacement and rehabilitation of the existing storm drain infrastructure). In April 2017 the Storm Water Management fee was approved by a majority of property owners via a ballot -by -mail process, establishing a base rate of $13.65 per Equivalent Residential Unit (ERU) per month along with a provision that the City Council could increase the rate on an annual basis by the local inflation rate (as measured by the Consumer Price Index) or 6 percent, whichever is less. Under the provisions of the ballot measure, the fee is recommended to be increased by 2.9% to $14.05 per ERU for Fiscal Year 2019. Capacity Improvements The Capacity Improvements cat- egory accounts for new or enhanced infrastructure added to the storm drain system, increasing its capacity to convey storm water runoff to local creeks and San Francisco Bay. In Fiscal Year 2015, an update to the Storm Water Master Plan resulted in the identification of Storm Drainage Fund Capital Expenditures $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 ♦ ♦ ♦ ■ ♦ ♦ ♦ ; ♦♦ ♦ ♦ FY 2015 FY 2017 FY 2019 FY 2021 FY 2023 Actua Is Actuals Adopted Projected Projected $98 million in additional recommended storm drainage improvements, with $22 million identi- fied as high priority projects. With the passage of the 2017 Storm Water Management Fee ballot measure, 13 drainage improvement projects will be recommended over the next 14 years. Con- struction of the first high priority project, Loma Verde Avenue Trunk Line Improvements (SD - 19000), is scheduled for Fiscal Year 2019. Recent Accomplishments Completed construction of the Matadero Creek Storm Water Pump Station project which included electrical and fiber services, an electrical building with back-up generator and a below ground wet well. 492 STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET STORM DRAINAGE FUND 2019-2023 Capital Improvement Program Recurring Projects There are no recurring Capacity Improvement projects scheduled for this five year CIP. Non -Recurring Projects There are four projects in this category during the 2019-2023 CIP: Corporation Way System Upgrades and Pump Station (5 -Year CIP: $3.1 million), East Meadow Drive System Upgrades (5 - year CIP: $0.6 million), Loma Verde Avenue Trunk Line Improvements (5 -Year CIP: $2.5 million), and West Bayshore Road Pump Station (5 -Year CIP: $1.4 million). Improvements to the trunk storm drain pipelines along Loma Verde Avenue to the Matador Creek Pump Station will increase capacity, benefiting a watershed area of 1,250 -acres including the Midtown and Palo Verde neighborhoods. The upgrade of pipes located under East Meadow Drive between East Meadow Circle and the Adobe Pump Station will reduce flooding in the area. The design and construction of the two new pump stations at Corporation Way and West Bayshore Road will reduce flooding where storm water is discharged into Adobe Creek. System Reha ai l itation The System Rehabilitation category accounts for the replacement or rehabilitation of deterio- rated components of the storm drain system. Funding is budgeted annually to replace or reha- bilitate storm drain pipelines, manholes, catch basins, and pump station equipment. Funding is also budgeted for system modifications needed to accommodate new operational require- ments, such as the mandate in the regional storm water discharge permit to incorporate trash capture devices into the storm drain system to reduce the amount of trash entering local creeks and San Francisco Bay. Recent Accomplishments Completed the installation of new creek sensors, program logic controllers, hardware, and electrical and fiber services to improve the speed and accuracy of the creek flow data transferred from the sensors to Supervisory Control and Data Acquisition (SCADA) and the public Creek Monitor web page. Infrastructure Inventory CLASSIFICATION QUANTITY Storm drain pipelines Catch Basins Manholes Stormwater pump stations 107 miles 2,750 800 8 STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 493 STORM DRAINAGE FUND 2019-2023 Capital Improvement Program Recurring Projects The Fiscal Year 2019-2023 CIP includes funding for one project in this category: Storm Drain System Replacement and Rehabilitation (5 -Year CIP: $4.2 million), focused on the replacement and rehabilitation of the existing storm drain pipelines, manholes and catch basins. Non -Recurring Projects There are no non -recurring System Rehabilitation projects scheduled for this five year CIP. Summary of Capital Activity STORM DRAINAGE FUND Project Number Project Title Use of Funds FY 2017 Actuals FY 2018 Estimate FY 2019 Adopted FY 2020 FY 2021 FY 2022 FY 2023 5 -Year Total Capacity Improvements SD -11101 SD -21000 Channing Avenue/Lincoln Avenue Storm Drain Improvements Corporation Way System Upgrades and Pump Station 3,240,837 600,117 0 0 0 0 0 0 0 0 40,000 313,128 1,184,253 1,467,859 50,000 3,055,240 SD -22000 East Meadow Drive System Upgrades 0 0 0 0 20,000 497,659 30,000 547,659 SD -19000 Loma Verde Avenue Trunk Line Improvements 0 0 2,430,913 60,000 0 0 0 2,490,913 Matadero Creek Storm Water Pump Station and SD -13003 Trunk Line Improvements 808,729 5,619,423 0 0 0 0 0 0 SD -20000 West Bayshore Road Pump Station 0 0 40,000 313,128 1,019,972 50,000 0 1,423,100 Capacity Improvements Total System Rehabilitation SD -06101 Storm Drain System Replacement and Rehabilitation System Rehabilitation Total Total Uses 4,049,566 6,219,540 2,510,913 686,256 2,224,225 2,015,518 80,000 7,516,912 54,009 1,506,790 1,545,877 603,832 540,628 559,866 907,141 4,157,344 54,009 1,506,790 1,545,877 603,832 540,628 559,866 907,141 4,157,344 4,103,575 7,726,330 4,056,790 1,290,088 2,764,853 2,575,384 987,141 11,674,256 494 STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET City of Palo Alto 2019-2023 Proposed Storm Drain Projects, Storm Drainage Fund Legend SD -194J00: SD -240©0: _ SD -21000: SD -22000: SD -06101: I'l Loma Verde Avenue Trunk Line Improvements West Bayshore Road Pump Station Corporation Way System Upgrades and Pump Station East Meadow Drive System Upgrades Storm Drainage System Replacement and Rehabilitation ('Various Locations) Tl,c City .of Palo Alto This map isa product of the City od Palo Alto GIS STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 495 STORM DRAINAGE FUND 496 STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET STORM DRAINAGE FUND Capacity Improvements STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 497 STORM DRAINAGE FUND E. Bayshore Road at Corporation Way, 2017 Fund: Storm Drainage - Operating Category: Capacity Improvements Project Location: East Bayshore Road- from Corporation Way to Adobe Creek Managing Department: Public Works Initial Project Start: Summer 2020 Initial Project Completion: Winter 2021 Revised Project Start: Revised Project Completion: Project Number: SD -21000 Corporation Way System Upgrades and Pump Station Description This project provides funding for the design of a new small pump station with 25 cubic feet per second capacity and upgrade of 700 linear feet of storm drain pipe to 30 -inch High Density Polyethylene. Justification The invert elevations of the existing storm drain lines are lower than the outfall, and as a result, this area is subject to flooding problems. Adding a pump in advance of the outfall will eliminate the routine flooding along East Bayshore Road, and upsizing the pipe from 21 inches will also eliminate ponding and increase capacity to convey runoff from a 10 -year storm event. Due to hydraulics requirements, the pump station will be constructed before the storm drain line will be replaced. The pump station design is scheduled in Fiscal Year 2020, construction in Fiscal Year 2021, and associated pipe upgrades in Fiscal Year 2022 due to funding constraints. Supplemental Information This project is funded by the Storm Water Management Fee approved via a ballot measure by Palo Alto voters in April 2017. On the ballot, this project is referred to as 2. Corporation Way/E. Bayshore Road Pump Station to Adobe Creek. The need for this project was identified in Fiscal Year 2015 in the Storm Drain Master Plan dated June 2015. The funding amount is based on the engineer's cost estimate prepared for the Storm Drain Master Plan, which references the 2014 Current Construction Cost, Saylor Publications Inc. Contractor bids for this project may be higher than originally estimated and any additional cost will need to be approved by the Storm 498 STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET STORM DRAINAGE FUND Water Management Oversight Committee and paid for with ongoing storm water management fees. Significant Changes 2019-2023 CIP: Previously split between Storm Drainage Pump Stations to Adobe Creek (SD - 20000) and Storm Drainage System Upgrades -East Bayshore Road and East Meadow Drive (SD -22000), the scope of this project was combined in alignment with the 13 projects approved in April 2017 as part of the Storm Water Management Fee ballot measure. Funding Sources Schedule Funding Source Storm Drainage Fund Total Prior Years 0 FY 2018 Budget 0 0 FY 2018 Est. O 40,000 O 40,000 313,128 1,184,253 1,467,859 50,000 3,055,240 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total 313,128 1,184,253 1,467,859 Expenditure Schedule 50,000 3,055,240 Beyond 5 Year CIP Total O 3,055,240 O 3,055,240 Project Phase Construction Design Total Prior Years 0 0 0 FY 2018 Budget 0 0 0 FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 O 0 0 1,184,253 1,247,859 0 40,000 313,128 0 220,000 O 40,000 313,128 1,184,253 1,467,859 FY 2023 5Year CIP Total 50,000 2,482,112 0 573.128 50,000 3,055,240 Beyond 5 Year CIP Total O 2,482,112 O 573,128 O 3,055,240 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Architectural Review Board Storm Drain Oversight Committee Environmental Impact Analysis: This project is expected to have an exemption from CEQA under Section 15302 STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 499 STORM DRAINAGE FUND East Meadow Drive Fund: Storm Drainage - Operating Category: Capacity Improvements Project Location: East Meadow Drive from East Meadow Circle to Adobe Creek Pump Station Managing Department: Public Works Initial Project Start: Winter 2021 Initial Project Completion: Winter 2022 Revised Project Start: Revised Project Completion: Project Number: SD -22000 East Meadow Drive System Upgrades (Formery-Strm Drain Sys Upgrade E Bayshore & E Meadow) Description This project provides funding for the upgrade of approximately 400 linear feet of 36 -inch pipe located in East Meadow Drive between East Meadow Circle and Adobe Pump Station. Justification Upgrading this segment of pipe to 48 -inches will reduce flooding, contain runoff from a 10 -year storm event and allow for upstream improvements at a later date. Along with the new pipe lines, this project will also replace storm drain manholes, reconnect and/or install new inlets, and con- nect lines to the pump station. Supplemental Information This project is funded by the Storm Water Management Fee approved via a ballot measure by Palo Alto voters in April 2017. On the ballot, this project is referred to as 7. East Meadow Drive to Adobe Creek Pump Station capacity upgrades. The need for this project was identified in Fiscal Year 2015 and ranked as a highest priority on the Storm Drain Master Plan dated June 2015. The funding amount shown here is based on the engineer's cost estimate prepared for the Storm Drain Master Plan, which references the 2014 Current Construction Cost, Saylor Publications Inc. Contractor bids for this project may be higher than originally estimated and any additional cost will need to be approved by the Storm Water Management Oversight Committee and paid for with ongoing storm water management fees. 500 STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET STORM DRAINAGE FUND Significant Changes 2019-2023 CIP: Previously incorporating two separate projects, the scope of this project was separated in alignment with the 13 projects approved in April 2017 as part of the Storm Water Management Fee ballot measure. SD -22000 was renamed "East Meadow Drive System Upgrades" from the previous title "Storm Drainage System Upgrades - East Bayshore Road and East Meadow Drive" in the 2018-2022 CIP. Funding Sources Schedule Funding Source Storm Drainage Fund Total Prior Years 0 0 FY 2018 Budget 0 0 FY 2018 Est. FY 2019 O 0 Expenc 0 0 FY 2020 FY 2021 FY 2022 O 20,000 497,659 5 Year CIP Beyond 5 FY 2023 Total Year CIP Total 30,000 547,659 O 20,000 497,659 30,000 547,659 iture Schedule O 547,659 O 547,659 Project Phase Construction Design Total Prior Years 0 0 0 FY 2018 FY 2018 Budget Est. 0 FY 2019 FY 2020 FY 2021 FY 2022 O 0 0 0 379,986 O 0 0 20,000 117,673 O 0 0 20,000 497,659 FY 2023 30,000 5 Year CIP Total 409,986 0 137,673 30,000 547,659 Beyond 5 Year CIP Total O 409,986 0 137,673 O 547,659 Operating Impact This project is not anticipated to impact operating expenses in the future. Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Review: Storm Drain Oversight Committee Environmental Impact Analysis: This project is expected to have an exemption from CEQA under Section 15302. STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 501 STORM DRAINAGE FUND Loma Verde Trunk Line Improvements Location Fund: Storm Drainage - Operating Category: Capacity Improvements Project Location: Loma Verde Avenue between Louis Road and Sterling Canal past Maddux Drive Managing Department: Public Works Initial Project Start: Summer 2019 Initial Project Completion: Winter 2020 Revised Project Start: Revised Project Completion: Project Number: SD -19000 Loma Verde Avenue Trunk Line Improvements Description This project provides funding to upgrade 1,750 linear feet of storm drain pipe with 51 -inch High Density Polyethylene and replace associated catch basins, laterals and manholes. Justification Upsizing the pipe from 36 inches will eliminate ponding and increase capacity to convey runoff from a 10 -year storm event in the Midtown and Palo Verde neighborhoods. Supplemental Information This project is funded by the Storm Water Management Fee approved via a ballot measure by Palo Alto voters in April 2017. The need for this project was identified in Fiscal Year 2015 and ranked as a highest priority on the Storm Drain Master Plan dated June 2015. This is the first project on the list that was described to the voters. The funding amount shown here is based on the engineer's cost estimate prepared for the Storm Drain Master Plan, which references the 2014 Current Construction Cost, Saylor Publications Inc. Contractor bids for this project may be higher than originally estimated and any additional cost will need to be approved by the Storm Water Management Oversight Committee and paid for with ongoing storm water management fees. Significant Changes 2019-2023 CIP: This project was previously planned as part of the Matadero Creek Storm Water Pump Station Station and Trunk Line Improvements (SD -13003) project. Due to funding con - 502 STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET STORM DRAINAGE FUND straints, the trunk line was separated and approved as one of the 13 projects included in the April 2017 Storm Water Management Fee ballot measure. Funding Sources Schedule Funding Source Storm Drainage Fund Total Prior FY 2018 Years Budget 0 0 0 0 FY 2018 Est. FY 2019 O 2,430,913 O 2,430,913 FY 2020 60,000 60,000 FY 2021 0 0 FY 2022 Expenciture Schedule 0 0 FY 2023 5 Year CIP Total O 2,490,913 O 2,490,913 Beyond 5 Year CIP Total O 2,490,913 O 2,490,913 Project Phase Construction Design Total Prior Years 0 0 0 FY 2018 Budget FY 2018 Est. 0 01 0 1,895,734 0 535,179 O 2,430,913 60,000 0 60,000 0 0 0 01 5YearCIP Total 1,955,734 O 535,179 O 2,490,913 Beyond 5 Year CIP Total 0 1,955,734 O 535,179 O 2,490,913 Operating Impact This project is not anticipated to impact operating expense in the future. Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Review: Storm Drain Oversight Committee Environmental Impact Analysis: This project is expected to have an exemption from CEQA under Section 15302. STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 503 STORM DRAINAGE FUND Location of New west Bayshore Pump Station Fund: Storm Drainage - Operating Category: Capacity Improvements Project Location: West Bayshore Road at Adobe and Barron Creek junction Managing Department: Public Works Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Revised Project Completion: Project Number: SD -20000 West Bayshore Road Pump Station (Formerly - Storm Drain Pump Stations to Adobe Creek) Description This project provides funding for the design and construction of a new small pump station with 15 cubic feet per second capacity. Justification The invert elevations of the existing storm drain lines are lower than the outfall. As such, this area is subject to flooding problems. Adding a pump in advance of the outfall would eliminate the routine flooding along West Bayshore Road. The pump station design is scheduled for Fis- cal Year 2020 and construction is scheduled for Fiscal Year 2021. Supplemental Information This project is funded by the Storm Water Management Fee approved via a ballot measure by Palo Alto voters in April 2017. On the ballot, this project is referred to as 4. West Bayshore Road Pump Station to Adobe Creek. The need for this project was identified in Fiscal Year 2015 and ranked as a highest priority on the Storm Drain Master Plan dated June 2015. The funding amount shown here is based on the engineer's cost estimate prepared for the Storm Drain Mas- ter Plan, which references the 2014 Current Construction Cost, Saylor Publications Inc. Contrac- tor bids for this project may be higher than originally estimated and any additional cost will need to be approved by the Storm Water Management Oversight Committee and paid for with ongoing storm water management fees. 504 STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET STORM DRAINAGE FUND Significant Changes 2019-2023 CIP: Previously incorporating two separate projects, the scope of this project was separated in alignment with the 13 projects approved in April 2017 as part of the Storm Water Management Fee ballot measure. SD -20000 was renamed "West Bayshore Road Pump Station" from the previous title "Storm Drain Pump Stations to Adobe Creek" in the 2018-2022 CIP. Funding Sources Schedule Funding Source Storm Drainage Fund Total Prior Years 0 0 FY 2018 Budget 0 0 FY 2018 Est. FY 2019 O 40,000 O 40,000 313,128 1,019,972 50,000 FY 2020 FY 2021 FY 2022 Expenc 313,128 1,019,972 50,000 iture Schedule 5 Year CIP Total O 1,423,100 O 1,423,100 Beyond 5 Year CIP Total O 1,423,100 O 1,423,100 Project Phase Construction Design Total Prior Years 0 0 0 FY 2018 Budget 0 0 0 FY 2018 Est. O 0 O 40,000 O 40,000 FY 2021 0 1,019,972 313,128 0 313,128 1,019,972 FY 2022 50,000 0 50,000 FY 2023 5 Year CIP Total O 1,069,972 O 353,128 O 1,423,100 Beyond 5 Year CIP Total 0 1,069,972 O 353,128 O 1,423,100 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Storm Drain Oversight Committee Environmental Impact Analysis: This project is expected to have an exemption from CEQA under Section 15302. STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 505 CITY OF PALO ALTO STORM DRAINAGE FUND System Rehabilitation STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 507 STORM DRAINAGE FUND Storm Drain Repair & Rehabilitation Fund: Storm Drainage - Operating Category: System Rehabilitation Project Location: Various Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: SD -06101 Storm Drainage System Replacement And Rehabilitation Description This project provides funding for annual replacement and rehabilitation projects, identified by a previous condition assessment, to help maintain the integrity of the storm drain system, includ- ing the replacement or rehabilitation of deteriorated storm drain pipes, manholes, and storm drain inlets. Justification The project implements the recommendations established by the 1993 Storm Drain Condition Assessment Report. The specific pipes and drainage structures selected for replacement and/or rehabilitation were determined based on their 1993 condition score and recommendations by field maintenance staff. The pipelines and structures need to be replaced since they are approaching the end of their intended useful life. Supplemental Information The proposed improvements are feasible due to the passing of the Storm Water Management Fee ballot measure. Several of the highest priority projects are located under Page Mill Road and will be coordinated as part of a resurfacing project. Pipe and structure replacements also include recommendations by field maintenance staff who inspect structures during routine inlet and pipe cleaning, identifying broken segments or structures. Lastly, if an existing storm drain line is located near or within another public improvement project, replacement may be war- ranted to extend useful life and/or avoid limited future access. 508 STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET STORM DRAINAGE FUND Significant Changes 2019-2023 CIP: Replace pipes within Page Mill ranked high priority and pipes within public util- ity easements associated with public infrastructure. Funding Sources Schedule Funding Source Storm Drainage Fund Total Prior Years FY 2018 I FY 2018 Budget Est. FY 2019 N/A 2,506,790 1,506,790 1,545,877 FY 2020 603,832 FY 2021 540,628 FY 2022 559,866 5 Year CIP FY 2023 Total 907,141 4,157,344 N/A 2,506,790 1,506,790 1,545,877 603,832 540,628 559,866 907,141 4,157,344 Ex aenciture Schec ule Beyond 5 Year CIP 0 0 Total N/A N/A Project Phase Construction Design Total Prior Years FY 2018 Budget FY 2018 Est. N/A 2,506,790 1,506,790 N/A 0 0 N/A 2,506,790 1,506,790 1,511,905 33,972 1,545,877 568,005 35,827 603,832 505,428 35,200 540,628 520,670 39,196 559,866 FY 2023 5 Year CIP Total 856,866 3,962,874 50,275 194,470 907,141 4,157,344 Beyond 5 Year CIP Total 0 N/A 0 N/A 0 N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.14 Storm Drain Oversight Committee Environmental Impact Analysis: This project is exempt from CEQA under Section 15302. STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 509 CITY OF PALO ALTO WASTEWATER COLLECTION FUND CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 511 WASTEWATER COLLECTION FUND Overview The City of Palo Alto is the only municipality in California that operates a full suite of City - owned utility services. The municipal Wastewater Collection System began operation in 1898 and continues to provide safe, reliable, and cost effective services to residents and customers of Palo Alto. For the 2019-2023 Capital Improvement Program (CIP), approximately $31.6 million is programmed, with $6.6 million allocated in Fiscal Year 2019. Overall, a total of 10 projects are programmed for the 5 -year CIP. Major projects funded in the 2019-2023 CIP include Wastewa- ter Collection System Rehabilitation/Augmentation projects (cumulative total of $24.3 million), Sewer Lateral/Manhole Rehabilitation and Replacement ($3.5 million), and Sewer System Cus- tomer Connections ($2.3 million). The budget for the Wastewater Collection Fund CIP is broken into two separate categories: Customer Connections and System Improvements. Wastewater Collection Fund Capital Expenditures Customer Connections $12.000,000 -r-- $8,000,000 As customers continually change their wastewater needs due to equipment additions, new con- struction, building expansions, $4.000,000 building remodels, teardowns and rebuilds, and new building occupancy types, the Wastewa- ter Collection System must $O evolve to meet these needs. The Sewer System Customer Connections project is the only project within this category and includes work required to meet the needs of customers who have applied for new sewer later- als. The Wastewater Collection Fund pays for a portion of this project while remaining costs are supported by reimbursements from customers for project work performed by the City. FY 2015 Actuals FY 2017 Actuals FY 2019 Adopted FY 2021 Projected Infrastructure Inventory CLASSIFICATION QUANTITY Total miles of sanitary sewer lines 217 miles Total number of sanitary laterals 18,141 FY 2023 Projected Recent Accomplishments In Fiscal Year 2017 the Utilities Wastewater Division completed over 79 customer service projects with a total cost of $0.4 million. 512 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER COLLECTION FUND 2019-2023 Capital Improvement Program Recurring Projects There is only one project within this category, the Sewer System Customer Connections project with funding of $2.3 million over the 5 -year CIP. This project funds changes to customer con- nections and costs are partially offset by reimbursements from customers requesting the ser- vice. System Im orovements To ensure reliable wastewater services for the City of Palo Alto residents and customers, infra- structure must be replaced upon reaching the end of its useful life. The infrastructure replace- ment program includes projects that will rehabilitate or replace deteriorated pipelines. In the next five years, it is estimated that approximately 92,300 linear feet of wastewater mains will be replaced. Recent Accomplishments • Completed construction of multi -year CIP projects for Wastewater Collection System Rehabilitation/Augmentation Projects 24, 25, 26, and 27 which included replacement of 58,151 linear feet of wastewater mains and 1,038 sewer laterals. 2019-2023 Capital Improvement Program Recurring Projects A total of $5.1 million is programmed for System Improvement recurring projects in the 2019- 2023 CIP, with $1.0 million allocated in Fiscal Year 2019. Recurring projects in this category include the following: • Wastewater System Improvements (Fiscal Year 2019: $0.3 million; 5 -Year CIP: $1.3 million) • Wastewater General Equipment and Tools (Fiscal Year 2019: $0.1 million; 5 -Year CIP: $0.3 million) • Sewer Lateral/Manhole Rehabilitation and Replacement (Fiscal Year 2019: $0.7 million; 5 - Year CIP: $3.5 million) Non -Recurring Projects The majority of funding within this category is allocated towards Wastewater Collection System Rehabilitation/Augmentation Projects (cumulative total of $24.3 million). These projects imple- ment high priority rehabilitation, augmentation, and lateral replacement work which reduces inflow of rainfall and groundwater into the collection system. The Utilities Department coordi- nates with the Public Works Department's street maintenance projects to minimize damage to the City's pavement and maximize cost efficiencies. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 513 WASTEWATER COLLECTION FUND Summary of Capital Activity WASTEWATER COLLECTION FUND Project Number Project Title FY 2017 Actuals FY 2018 FY 2019 Estimate Adopted FY 2020 FY 2021 FY 2022 FY 2023 5 -Year Total Source of Funds Other Revenues WC -80020 Sewer System, Customer Connections Other Revenue Total Total Sources Use of Funds Customer Connections WC -80020 Sewer System, Customer Connections 1,051,089 514,000 417,995 430,534 443,450 456,754 470,457 2,219,190 1,051,089 514,000 417,995 430,534 443,450 456,754 470,457 2,219,190 1,051,089 514,000 417,995 430,534 443,450 456,754 470,457 2,219,190 325,114 325,000 420,000 445,000 463,000 480,000 497,000 2,305,000 Customer Connections Total 325,114 325,000 420,000 445,000 463,000 480,000 497,000 2,305,000 System Improvements WC -99013 WC -11000 WC -12001 WC -13001 WC -14001 WC -15001 WC -16001 WC -17001 WC -19001 WC -20000 WC -21000 Sewer Lateral/Manhole Rehabilitation and Replacement Wastewater Collection System Rehabilitation/ Augmentation Project 24 Wastewater Collection System Rehabilitation/ Augmentation Project 25 Wastewater Collection System Rehabilitation/ Augmentation Project 26 Wastewater Collection System Rehabilitation/ Augmentation Project 27 Wastewater Collection System Rehabilitation/ Augmentation Project 28 Wastewater Collection System Rehabilitation/ Augmentation Project 29 Wastewater Collection System Rehabilitation/ Augmentation Project 30 Wastewater Collection System Rehabilitation/ Augmentation Project 31 Wastewater Collection System Rehabilitation/ Augmentation Project 32 Wastewater Collection System Rehabilitation/ Augmentation Project 33 WC -13002 Wastewater General Equipment and Tools WC -15002 Wastewater System Improvements System Improvements Total 899,035 900,000 655,636 675,305 695,564 716,431 737,924 3,480,860 1,265,999 121,353 0 0 0 0 0 0 1,383,387 346,594 0 0 0 0 0 0 1,672,424 166,536 0 0 0 0 0 0 2,988,313 741,531 0 0 0 0 0 0 O 33,201 4,842,600 0 0 0 0 4,842,600 0 0 409,849 4,098,490 0 0 0 4,508,339 O 0 0 421,684 4,209,845 0 0 4,631,529 O 0 0 0 465,185 4,408,150 0 4,873,335 O 0 0 0 0 448,249 4,482,495 4,930,744 O 0 0 0 0 0 461,696 461,696 O 22,854 50,000 50,000 50,000 50,000 50,000 250,000 128,927 185,453 253,000 260,000 269,000 276,875 285,181 1,344,056 8,338,085 2,517,522 6,211,085 5,505,479 5,689,594 5,899,705 6,017,296 29,323,159 Total Uses 8,663,199 2,842,522 6,631,085 5,950,479 6,152,594 6,379,705 6,514,296 31,628,159 514 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET Wastewater Pr ojects CIP Construction Projects FY'19-FY'23: FY'19 (SSR 28) FY'20 (SSR 29) FY'21 (SSR 30) FY'22 (SSR 31) FY'23 (SSR 32) ssantos, 2018-032215:37:33 W astewater Fund Map 201 92023 01 ocmapstEnc ompass WdmintPersonaltssanl os.mdb) WASTEWATER FUND 2019-2023 CAPITAL IMPROVEMENT PROGR AM This map is a product of the City of Palo Alt o GIS 0' 2500' This document is a graphic representation only of best availabl e so urces. The City of Palo Alt o assumes no responsibility f ar any errors . ©1989 to 2016 City of Pal Alto 9 C APIT AL BUDGET 0 N w W >1- (/) W 0 H J 0 J a W 0 H Z LL Z 0 H 0 w J J 0 0 CC w 1- w 1- WASTEWATER COLLECTION FUND 516 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER COLLECTION FUND Customer Connections WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 517 WASTEWATER COLLECTION FUND Sewer System, Customer Connections Fund: Wastewater Collection - Operating Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WC -80020 Sewer System, Customer Connections Description This project provides for the installation of sewer lateral connections, additions of existing mains, and extensions of mains for new or existing customers. Justification It is necessary to provide sewer connections to serve new customers and to respond to changes in sewer requirements due to redevelopment. Old existing non -plastic sewer service laterals become cracked and broken by tree root intrusion, ground movement, and third party excava- tion requiring the laterals to be replaced. Supplemental Information Other funding sources includes customer connection and capacity fees for connecting to the Wastewater Collection System. Capacity fees are collected through connection charges to cover the proportionate cost of system improvements required to serve new customers. Significant Changes 2015-2019 CIP: This project was previously titled "Sewer System Extension". As part of the Fis- cal Year 2015 budget it was retitled to "Sewer System, Customer Connections" to more accu- rately reflect the work done with this funding. 518 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER COLLECTION FUND Funding Sources Schedule Funding Source Other Wastewater Collection Fund Total Prior FY 2018 Years Budget N/A FY 2018 Est. 405,820 514,000 417,995 N/A 51,900 (189,000) 2,005 N/A 457,720 325,000 420,000 430,534 14,466 445,000 FY 2021 443,450 19,550 463,000 5 Year CIP Total 456,754 23,246 26,543 85,810 480,000 497,000 2,305,000 470,457 2,219,190 Beyond 5 Year CIP Total 0 0 N/A N/A 0 N/A Project Phase Construction Total Prior Years N/A FY 2018 Budget 457,720 Expenciture Schecule FY 2018 Est. 325,000 420,000 445,000 463,000 480,000 5 Year CIP Total 497,000 2,305,000 N/A 457,720 325,000 420,000 445,000 463,000 480,000 497,000 2,305,000 Beyond 5 Year CIP Total 0 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 519 CITY OF PALO ALTO WASTEWATER COLLECTION FUND System Improvements WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 521 WASTEWATER COLLECTION FUND Sewer manhole base Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WC -99013 Sewer Lateral/Manhole Rehabilitation and Replacement Description This project will replace defective sewer laterals, cleanouts, and manholes; install backwater devices; and purchase equipment to support these activities in order to maintain the Wastewa- ter Collection System. Information collected during routine annual maintenance activities is used to prioritize work. Defective laterals, for example, will be replaced to re-establish existing services, reduce maintenance expenses, and eliminate ground water intrusion. Backwater devices will be installed to reduce backflows of sewage. New manholes will be installed or reha- bilitated to improve structural integrity. Justification The work will help reduce both the backflow of sewage onto private property and the City's treatment expenses. This project also cleans and takes videos of sewer collection mains and lat- erals as necessary. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2022 FY 2023 5YearCIP Beyond 5 Total Year CIP Total Wastewater Collection Fund Total N/A 1,301,505 900,000 655,636 675,305 695,564 716,431 737,924 3,480,860 N/A 1,301,505 900,000 655,636 675,305 695,564 716,431 737,924 3,480,860 0 N/A N/A 522 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER COLLECTION FUND Expenciture Schec ule Prior FY 2018 Project Phase Years Budget FY 2018 Est. 655,636 675,305 695,564 716,431 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction N/A 1,301,505 900,000 737,924 3,480,860 N/A Total N/A 1,301,505 900,000 655,636 675,305 695,564 716,431 737,924 3,480,860 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 523 WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2016 Initial Project Completion: Winter 2018 Revised Project Start: Summer 2018 Revised Project Completion: Fall 2019 Project Number: WC -15001 Trenching for installation of HDPE sewer main by open trench method Wastewater Collection System Rehabilitation/Augmentation Project 28 Description The project will fund the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and groundwater into the collection system. The project replaces 21,889 linear feet (which represents 1.5% of the City's Wastewater Collection System) for various streets in the City, including large sections in the Charleston Meadows and Leland Manor/Garland neighborhoods. The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Prior- ity will be given to areas identified by Public Works as targeted work zones ensuring infrastruc- ture coordination among different City departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replace- ment and/or rehabilitation are determined by the recommendations for the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real-time flow monitoring of existing sewers; and hydraulic computer modeling. 524 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER COLLECTION FUND Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2019-2023 CIP: Project budget has increased by $0.8 million to account for construction cost escalation. 2018-2022 CIP: Due to delays in Wastewater Collection System Replacement (WCSR) Projects 24, 25, 26, and 27, the construction for this project is postponed to FY2019. Funding Source Wastewater Collection Fund Total Prior Years Funding Sources Schedule FY 2018 Budget FY 2018 Est. FY 2019 O 702,600 33,201 4,842,600 O 702,600 33,201 4,842,600 FY 2020 0 0 FY 2021 FY 2022 FY 2023 0 0 Expenciture Schedule 0 0 5 Year CIP Total O 4,842,600 O 4,842,600 Beyond 5 Year CIP O 5.092,600 O 5,092,600 Project Phase Construction Design Total Prior Years FY 2018 Budget O 702,600 O 0 O 702,600 FY 2019 33,201 4,390,000 0 452,600 33,201 4,842,600 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5Year CIP Total O 4,390,000 0 452.600 O 4,842,600 Beyond 5 Year CIP Total 0 4,640,000 O 452,600 O 5,092,600 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 525 WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Winter 2019 Revised Project Start: Summer 2019 Revised Project Completion: Winter 2021 Project Number: WC -16001 Rehabilitation Equipment Wastewater Collection System Rehabilitation/Augmentation Project 29 Description This project funds the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and groundwater into the collection system. The project replaces 14,352 linear feet (which represents 1.3% of the City's Wastewater Collection System) for large sections in the Ventura neighborhood and along several streets on El Camino Real. The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Priority will be given to areas identified by Pub- lic Works as targeted work zones ensuring infrastructure coordination among different City departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replace- ment and/or rehabilitation are determined by the recommendations for the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real-time flow monitoring of existing sewers; and hydraulic computer modeling. 526 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER COLLECTION FUND Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2019-2023 CIP: Project budget has increased by $0.9 million to account for construction cost escalation. 2018-2022 CIP: Due to delays in WCSR 24, 25, 26, and 27, the construction for this project is postponed to FY 2020. Funding Source Wastewater Collection Fund Total Prior Years 0 0 Funding Sources Schedule FY 2018 Budget 0 0 FY 2018 Est. FY 2019 FY 2020 O 409,849 4,098,490 O 409,849 4,098,490 FY 2021 FY 2022 0 0 Expenciture Schedule 0 0 FY 2023 5Year CIP Beyond 5 Total Year CIP O 4,508,339 O 4,508,339 Total O 4,508,339 O 4,508,339 Project Phase Construction Design Total Prior FY 2018 Years Budget FY 2018 Est. FY 2019 FY 2020 0 0 4,098,490 O 409,849 0 O 409,849 4,098,490 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5 Year CIP Total O 4,098,490 0 409,849 O 4,508,339 Beyond 5 Year CIP Total 0 4,098,490 O 409,849 O 4,508,339 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 527 WASTEWATER COLLECTION FUND Trenching for installation of HDPE sewer main by open trench method Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Managing Department: Utilities Initial Project Start: Summer 2018 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2020 Revised Project Completion: Winter 2022 Project Number: WC -17001 Wastewater Collection System Rehabilitation/Augmentation Project 30 Description This project funds the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and groundwater into the collection system. The project replaces 15,680 linear feet for various streets in the City, including large sections in the Green Acres, Ventura and Barron Park neighborhoods. The project will be comprised of laterals identi- fied in video inspection work or through maintenance records as deficient and in need of replacement. Priority will be given to areas identified by Public Works as targeted work zones ensuring infrastructure coordination among different City departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replace- ment and/or rehabilitation are determined by the recommendations for the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real-time flow monitoring of existing sewers; and hydraulic computer modeling. Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. 528 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER COLLECTION FUND Significant Changes 2019-2023 CIP: Project budget has increased by $0.9 million to account for construction cost escalation. 2018-2022 CIP: Due to delays in WCSR 24, 25, 26, and 27, the construction for this project is postponed to FY 2021. Funding Sources Schedule Funding Source Wastewater Collection Fund Total Prior Years 0 0 FY 2018 Budget 0 0 FY 2018 Est. 0 0 FY 2019 Expenc FY 2020 FY 2021 O 421,684 4,209,845 O 421,684 4,209,845 FY 2022 iture Schedule 0 0 FY 2023 5Year CIP Beyond 5 Total Year CIP O 4,631,529 O 4,631,529 O 4,631,529 O 4,631,529 Project Phase Construction Design Total Prior Years 0 0 0 FY 2018 Budget 0 0 FY 2018 Est. 0 0 FY 2019 FY 2020 FY 2021 O 0 4,209,845 0 421,684 0 O 421,684 4,209,845 FY 2022 0 0 FY 2023 5Year CIP Beyond 5 Total Year CIP O 4,209,845 O 421,684 O 4,631,529 Total O 4,209,845 0 421,684 O 4,631,529 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 529 WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Summer 2021 Revised Project Completion: Winter 2023 Project Number: WC -19001 Sewer Trench Line Wastewater Collection System Rehabilitation/Augmentation Project 31 Description This project funds the design and construction of high priority lateral replacement work, which reduces inflow of rainfall and groundwater into the collection system. The project replaces 24,983 linear feet for various streets in the City, including large sections in the Southgate and University Park neighborhoods. The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Prior- ity will be given to areas identified by Public Works as targeted work zones ensuring infrastruc- ture coordination among different City departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replace- ment and/or rehabilitation are determined by the recommendations for the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real-time flow monitoring of existing sewers; and hydraulic computer modeling. Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. 530 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER COLLECTION FUND Significant Changes 2019-2023 CIP: Project budget has increased by $1.0 million to account for construction cost escalation. 2018-2022 CIP: Due to delays in WCSR 24, 25, 26, and 27, the construction for this project is postponed to FY 2022. Funding Sources Schedule Funding Source Wastewater Collection Fund Total Prior Years 0 0 FY 2018 Budget 0 0 FY 2018 Est. 0 0 FY 2019 Expenc 0 0 FY 2020 FY 2021 FY 2022 O 465,185 4,408,150 O 465,185 4,408,150 iture Schedule FY 2023 5Year CIP Beyond 5 Total Year CIP Total O 4,873,335 O 4,873,335 O 4,873,335 O 4,873,335 Project Phase Construction Design Total Prior Years 0 0 0 FY 2018 Budget 0 0 FY 2018 Est. 0 0 0 FY 2019 0 0 0 FY 2020 FY 2021 FY 2022 O 0 4,408,150 0 465.185 0 O 465,185 4,408,150 FY 2023 5Year CIP Beyond 5 Total Year CIP Total O 4,408,150 O 465,185 O 4,873,335 O 4,408,150 0 465,185 O 4,873,335 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 531 WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2020 Initial Project Completion: Winter 2022 Revised Project Start: Summer 2022 Revised Project Completion: Winter 2024 Project Number: WC -20000 A bursting head attached with 8' HDPE, for a sewer main replacement project by pipe bursting method Wastewater Collection System Rehabilitation/Augmentation Project 32 Description This project funds the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and groundwater into the collection system. The project replaces approximately 15,437 linear feet for various streets in the City, including sections in the Midtown/Midtown West and Palo Verde neighborhoods and a portion of University Avenue in the Crescent Park neighborhood. The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Prior- ity will be given to areas identified by Public Works as targeted work zones ensuring infrastruc- ture coordination among different City departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replace- ment and/or rehabilitation are determined by the recommendations for the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real-time flow monitoring of existing sewers; and hydraulic computer modeling. 532 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER COLLECTION FUND Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2019-2023 CIP: Project budget has increased by $1.0 million to account for construction cost escalation. 2018-2022 CIP: Due to delays in WCSR 24, 25, 26, and 27, the construction for this project is postponed to FY 2023. Wastewater Collection Fund Total Prior Years 0 0 Funding Sources Schedule FY 2018 Budget 0 0 FY 2018 Est. 0 0 FY 2019 0 0 FY 2020 0 0 FY 2021 FY 2022 FY 2023 5 Year CIP Total 0 448,249 4,482,495 4,930,744 O 448,249 4,482,495 4,930,744 Expenditure Schedule Beyond 5 Year CIP Total O 4,930,744 O 4,930,744 Project Phase Construction Design Total Prior Years 0 0 0 FY 2018 Budget 0 FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 0 0 0 0 0 4,482,495 0 0 0 0 448,249 0 01 0 0 0 448,249 4,482,495 5Year CIP Total 4,482,495 448,249 4,930,744 Beyond 5 Year CIP Total 0 4,482,495 O 448,249 O 4,930,744 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 533 WASTEWATER COLLECTION FUND Rehabilitation equipment Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2023 Initial Project Completion: Winter 2024 Revised Project Start: Revised Project Completion: Project Number: WC -21000 Wastewater Collection System Rehabilitation/Augmentation Project 33 Description This project funds the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and groundwater into the collection system. The project will include approximately 15,000 to 25,000 linear feet for various streets within the City's limits. The project will be comprised of laterals identified in video inspection work or through mainte- nance records as deficient and in need of replacement. Priority will be given to areas identified by Public Works as targeted work zones ensuring infrastructure coordination among different City departments. Justification The 2004 Collection System Master Plan Study update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replacement and/or reha- bilitation are determined by the recommendations for the Master Plan Study; research and anal- ysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real-time flow monitoring of existing sewers; and hydraulic computer modeling. Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. 534 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER COLLECTION FUND Significant Changes 2019-2023 CIP: Project established. Funding Sources Schedule Funding Source Wastewater Collection Fund Total Project Phase Design Total Prior Years 0 0 Prior Years 0 0 FY 2018 Budget 0 0 FY 2018 Budget 0 0 FY 2018 Est. 0 0 FY 2019 0 0 FY 2020 0 0 FY 2021 0 0 FY 2022 Expenditure Schedule FY 2018 Est. 0 0 FY 2019 0 0 FY 2020 0 0 FY 2021 0 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total O 461,696 461,696 4,611,820 5,073,516 O 461,696 461,696 4,611,820 5,073,516 FY 2022 FY 2023 O 461,696 5Year CIP Total Beyond 5 Year CIP Total 461,696 4,611,820 5,073,516 O 461,696 461,696 4,611,820 5,073,516 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Storm Drain Oversight Committee Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 535 WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Municipal Service Center Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WC -13002 Equipment used to install fuse HDPE pipe Wastewater General Equipment and Tools Description This funding allows for the acquisition of new fusion equipment and other associated tools. This equipment is used to fuse together pipe joints in the City's Wastewater Collection System. Justification As the equipment ages, the quality of the fusion joints begin to decline and the operators must spend more time scraping, aligning, and fusing construction joints. In order to maintain high quality standards for the installation of the City's wastewater collection mains, along with the associated service standards and worker safety and productivity measures, equipment and tools require continuous upgrades. Significant Changes 2015-2019 CIP: Project was retitled from "Wastewater Fusion and General Equipment/Tools". Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5YearCIP Beyond 5 Total Year CIP Total Wastewater Collection Fund Total N/A 72,854 22,854 50,000 50,000 50,000 50,000 50,000 250,000 N/A 72,854 22,854 50,000 50,000 50,000 50,000 50,000 250,000 0 N/A 0 N/A 536 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER COLLECTION FUND Expenciture Schec ule Prior FY 2018 Project Phase Years Budget FY 2018 Est. 50,000 50,000 50,000 50,000 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 72,854 22,854 50,000 250,000 N/A 72,854 22,854 50,000 50,000 50,000 50,000 50,000 250,000 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 537 WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WC -15002 Trenching for installation of HDPE sewer main by directional drilling method Wastewater System Improvements Description This project provides funding as needed to improve the Wastewater Collection System. Typical activities include: increasing system capacity for growth, flow monitoring, hydraulic modeling and system analysis, load simulations, asset management analysis and assessment, system inflow/infiltration analysis, and sanitary sewer overflow monitoring and reduction. Justification Wastewater Collection System reliability and adequate capacity are critical to providing a high level of service to customers. Mainline sewer backups and overflows into homes and businesses are costly and a health risk. Reducing the losses associated with these backup claims requires a continuous evaluation of system needs and making improvements to maintain a high level of service. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5YearCIP Beyond 5 Total Year CIP Total Wastewater Collection Fund Total N/A 251,452 185,453 253,000 260,000 269,000 276,875 285,181 1,344,056 N/A 251,452 185,453 253,000 260,000 269,000 276,875 285,181 1,344,056 Expenciture Schedule 0 N/A 0 N/A Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 269,000 276,875 FY 2023 5Year CIP Beyond 5 Total Year CIP Total Construction Total N/A N/A 251,452 185,453 253,000 260,000 269,000 276,875 285,181 1,344,056 251,452 185,453 253,000 260,000 285,181 1,344,056 0 N/A N/A 538 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER COLLECTION FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 539 CITY OF PALO ALTO WASTEWATER TREATMENT FUND CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 541 WASTEWATER TREATMENT FUND Overview Activities related to the replacement, rehabilitation, optimization, and upgrading of the City's wastewater treatment plant infrastructure are accounted for in the Wastewater Treatment Fund. For detailed information on the maintenance and operation of the wastewater treatment plant, please refer to the Wastewater Treatment Fund section of the Operating Budget. As part of the 2019-2023 Capital Improvement Program (CIP) expenditures of $120.5 million are programmed, with $9.8 million allocated in Fiscal Year 2019. It is important to note that about 64% of expendi- tures in the Wastewater Treatment Fund are reimbursed by five contributing partner agencies outside of the City of Palo Alto, based on each agency's expected capacity share. The Wastewa- ter Treatment Fund recovers costs from the Palo Alto Wastewater Collection Fund and from the City's five partner agencies (Stanford University, East Palo Alto Sanitary District, Mountain View, Los Altos, and Los Altos Hills). Each agency bills their respective sewer ratepayers for associ- ated sewer and treatment costs as well as the Wastewater Treatment Fund's capital projects. Approximately 250,000 residents are served by the six agencies contributing sewage to the Regional Water Quality Control Plant. Overall, a total of eight capital projects are programmed over the five-year CIP, and the capital program budget for the Wastewater Treatment Fund is divided into two categories: Buildings and Facilities; and System Improvements. The Long Range Facilities Plan, Capital Expenditures which evaluated the infrastruc- ture needs of the wastewater $60,000,000 treatment plant, was completed $50,000,000 ,I in July 2012. The Plan analyzed and made recommendations on $40,000,000 • future regulations, needed i 1% replacement and rehabilitation, $30,000,000 ,� site planning, and flow and load I • 1 • projections. A key component of $20,000,000 ,� •; �/ % the Plan was an analysis of bio- I • i '� $10,000,000 solids handling • / options. Community and part- $0 , ner agency coordination on the FY 2015 FY 2017 FY 2019 FY 2021 FY 2023 Actuals Actuals Adopted Projected Projected Long Range Facilities Plan, and further stakeholder outreach and engineering analysis was completed in October 2014 as part of the Biosolids Facilities Plan, further detailing the solution to a new plant solids handling sys- tem. The major projects in the five-year CIP originated from the Long Range Facilities Plan and Biosolids Facilities Plan. Wastewater Treatment Fund Although biosolids generated at the Regional Water Quality Control Plant are currently inciner- ated, Palo Alto is planning to retire the incinerators in 2019, after 47 years of service. In May 2014 City Council approved an Organic Facilities Plan to address treatment of sludge, food scraps, and yard trimmings. The plan laid out a strategy to deliver four components of organics pro- cessing facilities. Given space constraints at the wastewater treatment plant, the project was divided into individual phases. The dewatering and loadout facility is needed to both retire the 542 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER TREATMENT FUND incinerators and open the site for later components of a permanent solids handling system. Once sludge is hauled away successfully, demolition of the incinerators will commence, followed by installation of a long-term biosolids treatment solution such as anaerobic digesters, gasifica- tion, pyrolysis, or another solution. Funding for the major projects included in the 2019-2023 CIP requires debt financing and approval by the partners, per the individual agreements between the City and each of the part- ners. Over the years, staff has met with partner agencies at the staff and board/council level to discuss major capital projects. It should be noted that a portion of the expenses for these proj- ects are expected to be incurred after the five years included in the 2019-2023 CIP. Staff is in the process of applying for state revolving fund loans and considering revenue bonds for projects that are ready for planning,design,CEQA or construction. Major projects planned include New Laboratory and Environmental Services Building (2019-2023 CIP: $18.8 million), Primary Sedi- mentation Tank Replacement (2019-2023 CIP: $6.8 million), Secondary Treatment Upgrades (2019-2023 CIP: $30.6 million), Headworks Facility Replacement (2019-2023 CIP:$15.8 million; total cost $39.1 million), and Outfall Line Construction (2019-2023 CIP: $7.5 million). Minor CIP projects are funded through recurring payments to the City by the partner agencies (with the total dollar amount for the minor CIP projects capped by the partner agreements and adjusted annually for inflation). Minor projects including System Flowmeters Rehabilitation, Plant Equipment Replacement, Facility Condition Assessment and Retrofit are recommended to be consolidated and budgeted in Plant Repair, Retrofit, and Equipment Replacement (2019- 2023 CIP: $16.8 million). Infrastructure Inventory Liquid Treatment Systems Preliminary, Primary, Secondary, and Tertiary Treatment UV Disinfection and Outfall Solids Treatment Systems Solids Handling Staff Buildings Staff Buildings and Support Systems Recycled Water Builc incs and Facilities Recycled Water Treatment The Buildings and Facilities category accounts for projects that will improve or construct facili- ties that house equipment related to wastewater treatment at the Regional Water Quality Con- trol Plant. During the 2019-2023 CIP, two projects are programmed in this category at a total cost of $19.8 million, of which $1.0 million is allocated in Fiscal Year 2019. Recent Accomplishments Completed more than 60% of construction of the Dewatering and Loadout Facility in Fiscal Year 2018 utilizing funding from a state revolving fund loan. Recurring Projects The one recurring project in this category, Facility Condition Assessment, is recommended to be closed as of Fiscal Year 2018 and future funding for facility conditional assessment activities WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 543 WASTEWATER TREATMENT FUND will be budgeted in the Plant Repair, Retrofit, and Equipment Replacement project starting Fis- cal Year 2019. Non -Recurring Projects There are two non -recurring projects in this category as part of the 2019-2023 CIP: New Labo- ratory and Environmental Services Building (Fiscal Year 2019: $1.0 million; 5 -Year CIP: $18.8 mil- lion), and Plant Master Plan (Fiscal Year 2019: $0.03 million; 5 -Year CIP: $0.9 million). Both projects were identified in the Long Range Facilities Plan. The New Laboratory and Environ- mental Services Building, with it's larger and updated lab, will consolidate staff currently located in four separate facilities. The project is expected to be completed by Summer 2021 and funded by state revolving fund loans or revenue bonds. The Plant Master Plan project includes the plan- ning and program management functions for the Long Range Facilities Plan. System Improvements The System Improvements category accounts for all infrastructure and equipment related to the safe and efficient treatment of wastewater received at the Regional Water Quality Control Plant. Over the course of the 2019-2023 CIP, approximately $100.8 million is allocated towards System Improvements projects, with $8.8 million allocated in Fiscal Year 2019. Significant proj- ects programmed in this category include the Secondary Treatment Upgrades;Advanced Water Purification Facility; and Plant Repair, Retrofit, and Equipment Replacement. Completion of projects within this category will ensure the plant meets regulatory requirements with modern and reliable equipment. Recent Accomplishments • Commenced design of the Primary Sedimentation Tank Rehabilitation project. ▪ Completed a technical analysis of secondary treatment upgrade alternatives to best inform decision -making regarding fixed film reactor rehabilitation, secondary system upgrade needs, and potential regulatory rulings on nutrient loadings. Recurring Projects There is one recurring project in this category: Plant Repair, Retrofit, and Equipment Replace- ment (Fiscal Year 2019: $3.9 million; 5 -Year CIP: $16.8 million). This project provides funding for the assessment, repair, and retrofit of the concrete and metal structural condition; the replace- ment of necessary plant equipment to maintain treatment reliability and ancillary facilities to maintain existing infrastructure; and the replacement of large diameter flow meters built into the wastewater treatment system on sewers, pipes, and water lines. The United States Environ- mental Protection Agency mandates that funding is allocated for equipment replacement to ensure adequate wastewater treatment reliability. This project is new in the Fiscal Year 2019- 2023 CIP and is a consolidation of the minor capital projects that are recommended to be closed out in Fiscal Year 2018. Non -Recurring Projects There are five non -recurring projects in this category, totaling $83.9 million over the 2019-2023 CIP with $4.9 million allocated in Fiscal Year 2019. Significant projects programmed in this cate- 544 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER TREATMENT FUND gory include: Advanced Water Purification Facility (Fiscal Year 2019: $1.0 million; 5 -Year CIP: $23.3 million), Primary Sedimentation Tank Replacement (Fiscal Year 2019: $2.3 million; 5 -Year CIP: $6.8 million), Secondary Treatment Upgrades (Fiscal Year 2019: $1.5 million; 5 -Year CIP: $30.6 million), Headworks Facility Replacement (5 -Year CIP: $15.8 million), and Outfall Line Con- struction (Fiscal Year 2019: $0.01 million; 5 year CIP: $7.5 million). Summary of Capital Activity WASTEWATER TREATMENT FUND Project Number Project Title FY 2017 Actuals FY 2018 Estimate FY 2019 Adopted FY 2020 FY 2021 FY 2022 FY 2023 5 -Year Total Source of Funds Revenue from the State of California WQ-14001 Dewatering and Loadout Facility 0 22,167,666 0 0 0 Revenue from the State of California Total 0 22,167,666 0 0 0 0 0 Miscellaneous Revenue WQ-19003 Advanced Water Purification Facility 0 0 1,000,000 10,000,000 12,000,000 0 0 23,000,000 WQ-16002 Headworks Facility Replacement 0 0 0 1,147,000 1,147,000 1,147,000 12,060,221 15,501,221 WQ-14002 New Laboratory and Environmental Services 0 400,000 910,000 6,500,000 5,550,000 5,540,000 0 18,500,000 Building WQ-19000 Outfall Line Construction 0 0 0 3,300,000 3,850,000 242,000 0 7,392,000 WQ-14003 Primary Sedimentation Tank Replacement 0 720,000 2,240,000 2,240,000 2,132,000 0 0 6,612,000 WQ-19001 Secondary Treatment Upgrades 0 0 1,500,000 3,000,000 25,000,000 1,000,000 0 30,500,000 Miscellaneous Revenue Total 0 1,120,000 5,650,000 26,187,000 49,679,000 7,929,000 12,060,221 101,505,221 Total Sources 0 23,287,666 5,650,000 26,187,000 49,679,000 7,929,000 12,060,221 101,505,221 Use of Funds Buildings and Facilities WQ-14001 Dewatering and Loadout Facility 224,891 25,623,116 0 0 0 0 0 0 WQ-04011 Facility Condition Assessment and Retrofit * 282,957 1,639,903 0 0 0 0 0 0 WQ-14002 New Laboratory and Environmental Services 0 413,940 962,959 6,558,574 5,604,046 5,672,077 25,000 18,822,656 Building WQ-10001 Plant Master Plan 209,833 2,933,285 25,944 450,000 453,946 0 0 929,890 Buildings and Facilities Total 717,681 30,610,244 988,903 7,008,574 6,057,992 5,672,077 25,000 19,752,546 System Improvements WQ-19003 Advanced Water Purification Facility 0 0 1,030,073 10,097,623 12,116,856 30,000 0 23,274,552 WQ-14004 Fixed Film Reactor Rehabilitation * 0 0 0 0 0 0 0 0 WQ-16002 Headworks Facility Replacement 0 0 5,000 1,158,197 1,158,169 1,179,182 12,274,185 15,774,733 WQ-19000 Outfall Line Construction 0 0 10,000 3,332,216 3,887,491 252,152 5,000 7,486,859 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 545 WASTEWATER TREATMENT FUND Project Number Project Title FY 2017 FY 2018 Actuals Estimate FY 2019 Adopted FY 2020 FY 2021 FY 2022 FY 2023 5 -Year Total WQ-80021 Plant Equipment Replacement * WQ-19002 Plant Repair, Retrofit, and Equipment Replacement 742,687 5,138,554 0 0 0 0 0 0 0 3,910,232 3,084,824 3,169,558 3,295,486 3,386,020 16,846,120 WQ-14003 Primary Sedimentation Tank Replacement 0 757,185 2,336,471 2,261,868 2,152,761 10,000 0 6,761,100 WQ-19001 Secondary Treatment Upgrades 0 0 1,545,109 3,029,287 25,024,345 1,028,058 10,000 30,636,799 WQ-80022 System Flow Meters * 212,586 100,517 0 0 0 0 0 0 System Improvements Total 955,273 5,996,256 8,836,885 22,964,015 47,509,180 5,794,878 15,675,205 100,780,163 Total Uses 1,672,954 36,606,500 9,825,788 29,972,589 53,567,172 11,466,955 15,700,205 120,532,709 * Projects recommended to be closed in FY 2018, see project pages for more details. 546 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER TREATMENT FUND Buildings and Facilities WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 547 WASTEWATER TREATMENT FUND Dewatering and loadout facility, construction in progress Fund: Wastewater Treatment - Operating Category: Buildings and Facilities Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Summer 2013 Initial Project Completion: Fall 2019 Revised Project Start: Winter 2015 Revised Project Completion: Winter 2019 Project Number: WQ-14001 Dewatering and Loadout Facility Description This project provides funding for the sludge dewatering and truck loadout facility, replacing the current sewage sludge incinerators with a new biosolids handling system. Justification The sewage sludge incinerators were constructed in 1972 and are at the end of their useful life. A new facility is required to improve the operational reliability of the wastewater plant. Council voted to retire the incinerators as soon as possible when accepting the Long Range Facilities Plan and approved a $2.3 million contract for the new sludge and dewatering facility design, CEQA and engineering costs in project WQ-80021, Plant Equipment Replacement. Supplemental Information This project was identified in the Long Range Facilities Plan accepted by Council in 2012. A bio- solids facility plan was completed in 2014, and CEQA documentation was approved by Council on March 28, 2016. Construction commenced in Fiscal Year 2017 and will continue through Fis- cal Year 2019. Funding via a low 1.8% interest state revolving fund loan (SRF) will reimburse planning, program management, design, CEQA, and construction costs. Significant Changes 2018-2022 CIP: Project construction cost adjusted after the design was completed. The con- tractor bids were received in early 2017, with SRF funding arriving shortly thereafter. Project schedule revised accordingly. 548 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER TREATMENT FUND 2017-2021 CIP: Total project costs reflect the latest construction cost estimate based on 90% design. Approval by partner agencies (Stanford University, the Cities of Mountain View and Los Altos, and the Board of the East Palo Alto Sanitary District) was required for project approval and to guarantee repayment of any state loans. 2016-2020 CIP: Title changed from Biosolids Facility to better define the project. This compo- nent's project construction costs were updated from the Fiscal Year 2015 estimate of $13.6 mil- lion due to more recent preliminary design cost estimates found higher than earlier master planning level cost estimates. Funding Sources Schedule Funding Source Revenue from the State of California Wastewater Treatment Fund Total Prior Years FY 2018 Budget FY 2018 Est. 0 22,167,666 22,167,666 1,874,435 3,455,450 3,455,450 1,874,435 25,623,116 25,623,116 FY 2019 0 FY 2020 0 O 0 O 0 FY 2021 0 FY 2022 0 O 0 O 0 FY 2023 5Year CIP Beyond 5 Total Year CIP Total 0 O 0 O 0 0 22,167,666 O 5,329,885 O 27,497,551 Project Phase Construction Design Total Expenciture Schec FY 2018 Est. 7,017 25,618,616 22,988,283 1,867,418 4,500 2,634,833 1,874,435 25,623,116 25,623,116 FY 2019 0 0 0 FY 2020 0 0 0 ule FY 2023 5 Year CIP Total O 0 O 0 O 0 Beyon. Year CIP O 22,995,300 O 4,502,251 O 27,497,551 Operating Impact This project is anticipated to impact operating expenses in the future. A net increase of $0.4 million is estimated in Fiscal Year 2019 for utilities costs adjustments and for the new contract expenses for sludge hauling and treatment services that will replace the existing ash hauling service starting January 2019. A corresponding recommendation for funding can be found in the Operating Budget document for the Wastewater Treatment Fund. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Environmental Impact Analysis: CEQA MND has been completed. Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 549 WASTEWATER TREATMENT FUND UV Control Building Fund: Wastewater Treatment - Operating Category: Buildings and Facilities Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WQ-04011 Facility Condition Assessment and Retrofit Description This project provides funding for the structural condition assessment of existing plant facilities and, once issues are identified, the construction of repair and retrofits. Concrete and metal structures are evaluated for evidence of damage caused by corrosion, weathering, age, and ground movement. Justification Plant facilities are subject to many adverse conditions, including a highly corrosive environment and potential ground movement. Facilities with repair and retrofit deficiencies need to be returned to good structural condition to ensure that the plant continues to operate safely and reliably. Significant Changes 2019-2023 CIP: This project is recommended to be closed as of Fiscal Year 2018. Future tasks and funding will be budgeted in WQ-19002, Plant Repair, Retrofit, and Equipment Replacement. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Wastewater Treatment Fund Total N/A 2,377,903 1,639,903 N/A 2,377,903 1,639,903 0 0 0 0 0 0 0 0 0 0 0 0 0 N/A 0 N/A 550 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER TREATMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget FY 2018 Est. 0 0 0 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total N/A 2,283,947 1,639,903 N/A N/A 2,377,903 1,639,903 0 93,956 0 0 0 C 0 0 0 0 Operating Impact This project is not anticipated to impact operating expenses in the future. 0 0 0 0 0 0 0 0 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A N✓A WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 551 WASTEWATER TREATMENT FUND Fund: Wastewater Treatment - Operating Category: Buildings and Facilities Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Winter 2015 Initial Project Completion: Fall 2021 Revised Project Start: Fall 2018 Revised Project Completion: Summer 2022 Project Number: WQ-14002 Water Quality Control Plant Laboratory New Laboratory And Environmental Services Building Description This project provides funding for a new building that will consolidate staff and provide a larger updated lab. Justification The existing laboratory does not have adequate space for staff, instruments, chemical storage, and microbiology testing. Due to limited space, staff is currently located in four separate aging buildings which house industrial pumps, limiting the number of staff that can be assigned to each building. Supplemental Information This project was identified in the Long Range Facilities Plan accepted by Council in 2012. Con- struction funding via a low interest state revolving fund loan (SRF) or a revenue bond will be pursued for this project, which is subject to approval from partner agencies (Stanford Univer- sity, Mountain View, Los Altos, and the East Palo Alto Sanitary District). Partners have already approved repayment of an SRF design/planning loan, while staff evaluate the revenue bond option as an alternative funding source. Significant Changes 2019-2023 CIP: Design phase of the project is expected to start in Fall 2018. The City is explor- ing funding alternatives for the project, therefore the funding source is no longer stated explic- itly as Revenue from the State of California. 552 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER TREATMENT FUND 2018-2022 CIP: All partners approved repayment of the SRF design and planning loan, but securing the SRF design and planning loan took longer than expected and there was uncer- tainty about availability of State funds. The City will have to explore alternate methods of fund- ing such as a revenue bond. Project planning/design can commence once the funds are secured, but the project timeline has been impacted. 2017-2021 CIP: Approval by partner agencies was required for project approval and to guaran- tee repayment of any state loans. 2016-2020 CIP: Project budget in Fiscal Year 2016 now captures an additional $4.0 million more in Fiscal Year 2020 for final design and start of construction. Funding Sources Schedule Funding Source Other Revenue from the State of California Wastewater Treatment Fund Total Prior Years 0 FY 2018 Budget FY 2018 Est. 0 400,000 0 437,246 0 FY 2019 FY 2020 FY 2021 FY 2022 910,000 6,500,000 5,550,000 5,540,000 0 0 0 0 FY 2023 5Year CIP Beyond .5 Total Year CIP O 18,500,000 O 0 0 9,653 13,940 52,959 58,574 54,046 132,077 25,000 322,656 O 446,899 413,940 962,959 6,558,574 5,604,046 5,672,077 25,000 18,822,656 Expenciture Schedule 0 18,900,000 0 0 O 336,596 O 19,236,596 Project Phase Construction Design Total Prior Years FY 2018 Budget O 9,653 O 437,246 O 446,899 FY 2018 Est. 0 413,940 962,959 1,024,534 50,000 40,000 413,940 962,959 6,558,574 5,604,046 5,672,077 FY 2019 FY 2020 FY 2021 FY 2022 0 5,534,040 5,554,046 5,632,077 5 Year CIP FY 2023 Total 25,000 16, 745,163 O 2,077,493 25,000 18,822,656 Beyond 5 Year CIP Total O 16, 745,163 O 2,491.433 O 19,236,596 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Environmental Impact Analysis: CEQA will be required. Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 553 WASTEWATER TREATMENT FUND Looking West from Fixed Film Reactors Fund: Wastewater Treatment - Operating Category: Buildings and Facilities Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Summer 2009 Initial Project Completion: Summer 2012 Revised Project Start: Revised Project Completion: Fall 2020 Project Number: WQ-10001 Plant Master Plan Description This project provides funding for the planning and program management of the Long Range Facilities Plan (LRFP) completed in 2012. Program management includes project definitions of long range capital projects, acquisition of funding for new large capital projects, preparation of City issued design consultant Request for Proposal packages, and ancillary services related to plan implementation. Justification The long range facilities needed for a wastewater treatment plant primarily consist of replacing aging industrial facilities, but also include plant process optimizations, new support infrastruc- ture, and responsiveness to changing situations and regulations. Significant Changes 2019-2023 CIP: The term of the Program Manager contract is extended to Fiscal Year 2021 to continue to support implementation of the LRFP. 2017-2021 CIP: The Plant is in the second year of the program manager contract and program implementation continues to be dependent upon securing state revolving fund loans. 2016-2020 CIP: After completion of the Long Range Facilities Plan in 2012, a program manager was brought on board to support implementation of the master plan. About $0.6 million of the consultant's work was approved during Fiscal Year 2015, and the remainder was subject to approval of an additional $3.3 million in capital funding authorization in the Fiscal Year 2016 capital budget. 554 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER TREATMENT FUND Funding Sources Schedule Funding Source Wastewater Treatment Fund Total Project Phase Construction Design Study Total Prior FY 2018 Years Budget FY 2018 Est. FY 2021 2,065,011 2,959,229 2,933,285 25,944 450,000 453,946 2,065,011 2,959,229 2,933,285 25,944 450,000 453,946 Prior Years 1,328,946 604,392 131,672 2,065,010 FY 2018 Budget 0 2,959,229 0 2,959,229 0 Expenciture Schedule FY 2018 Est. 0 2,933,285 0 2,933,285 0 25,944 0 25,944 0 450,000 0 450,000 0 453,946 0 453,946 0 5 Year CIP Total O 929,890 O 929,890 Beyond 5 Year CIP Total 0 5,928,186 O 5,928,186 5Year CIP Beyond 5 FY 2023 Total Year CIP 0 0 0 O 0 929,890 0 0 0 O 0 929,890 Operating Impact This project is not anticipated to impact operating expenses in the future. Total 0 1,328,946 O 4,467,567 0 131,672 O 5,928,185 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 555 CITY OF PALO ALTO WASTEWATER TREATMENT FUND System Improvements WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 557 WASTEWATER TREATMENT FUND Filtration system testing unit Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Winter 2019 Initial Project Completion: Spring 2021 Revised Project Start: Revised Project Completion: Project Number: WQ-19003 Advanced Water Purification Facility Description This project provides funding for an Advanced Water Purification Facility to further improve the quality of the tertiary -treated recycled water by microfiltration or ultrafiltration followed by reverse osmosis to reduce the level of total dissolved solids (TDS). Justification The Regional Water Quality Control Plant (Plant) currently provides tertiary -treated recycled water to permitted users in its service area, mostly for irrigation. The current recycled water delivered has a TDS level of 800-900 mg/L. Council adopted a goal to reduce the TDS level to 600 mg/L in 2010. In 2015, Council adopted an Environmental Impact Report for the Phase I I I Recycled Water Pipeline to South Palo Alto and Stanford research park, which specifically men- tioned recycled water quality would be improved through additional treatment at the Plant. In addition, there are approximately 40 potential recycled water users in the service area with their connection still pending until the Plant lowers the recycled water TDS. Supplemental Information The Plant, in collaboration with the Santa Clara Valley Water District (SCVWD) and the City of Mountain View, conducted an Advanced Water Purification System Feasibility Study. This study recommended microfiltration or ultrafiltration followed by reverse osmosis after comparing dif- ferent water quality improvement options. The study also included evaluations of greenhouse gas emissions, storage requirements, facility sites, concentrate treatment options, and initial design and construction cost estimates. 558 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER TREATMENT FUND Construction Design Total This project was also identified in the Long Range Facilities Plan accepted by Council in 2012. Funding via contributions from the SCVWD, the City of Mountain View, and other external sources such as a low interest state revolving fund loan or revenue bond will be pursued for this project. Funding Sources Schedule Funding Source Other Wastewater Treatment Fund Total Prior Years 0 0 FY 2018 Budget 0 0 FY 2018 Est. FY 2019 FY 2020 FY 2021 0 1,000,000 10,000,000 12,000,000 FY 2022 0 O 30.073 97,623 116,856 30,000 FY 2023 5 Year CIP Total O 23,000,000 0 274.552 Beyond 5 Year CIP Total 0 23,000,000 O 274,552 0 0 0 1,030,073 10,097,623 12,116,856 30,000 0 23,274,552 0 23,274,552 Expenditure Schedule Prior Years FY 2018 Budget 0 0 0 0 FY 2018 Est. FY 2019 FY 2020 FY 2021 0 0 8,067,000 12,116,856 O 1,030,073 2,030,623 0 O 1,030,073 10,097, 623 12,116,856 FY 2022 30,000 0 30,000 FY 2023 5Year CIP Total O 20,213,856 O 3,060,696 O 23,274,552 Beyon• Year CIP 0 20,213,856 O 3,060,696 O 23,274,552 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.17 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: An addendum to the existing EIR completed in 2015 for the expansion of the Palo Alto recycled water distribution system will be required. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 559 WASTEWATER TREATMENT FUND Fixed Film Reactor Distribution Arms Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Spring 2015 Initial Project Completion: Winter 2019 Revised Project Start: N/A Revised Project Completion: N/A Project Number: WQ-14004 Fixed Film Reactor Rehabilitation Description This project provides funding for the rehabilitation of fixed film reactors, which provide biologi- cal treatment helping the City to comply with discharge permit limits. The two reactors, which came online in 1980, need replacement of core structural components including fiberglass barri- ers, steel supports, and concrete underdrains. Process components needing replacement include biofilter media, 20 -foot deep plastic media, rotating distributor mechanisms, electrical motor control centers, and process piping and pumping. Justification This project was identified in the Long Range Facilities Plan accepted by Council in 2012. The fixed film reactors were built in 1980 and have numerous issues, including stressed concrete with exposed reinforcing steel bars, brittle plastic media continually clogged with rags/plastic, corroded steel piping and distributors, and biofilter media and electrical controls at the end of their useful life. Supplemental Information Construction funding via a low interest state revolving fund loan (SRF) or a revenue bond will be pursued for this project, which is subject to approval from partner agencies. Partners have already approved repayment of an SRF design/planning loan, while staff evaluate a revenue bond option as alternative. Significant Changes 2019-2023 CIP: This project was closed. A special study was completed in 2017, which pro- posed a complete Secondary Treatment Process upgrade instead of individual rehabilitation 560 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER TREATMENT FUND projects like this one. WQ-19001 has been created for the complete Secondary Treatment Pro- cess upgrade. 2018-2022 CIP: Securing the SRF design/planning loan is taking longer than expected, and there is uncertainty about availability of State funds. The City may have to explore alternate methods of funding such as a revenue bond. Project planning/design can commence once the funds are secured, but the project timeline is impacted. 2017-2021 CIP: Approval by the partner agencies was required for project approval and to guar- antee repayment of any state loans. Funding Sources Schedule Funding Source Revenue from the State of California Total Prior Years FY 2018 Budget 0 10,732,170 O 10, 732,170 FY 2018 Est. 0 0 FY 2019 0 0 FY 2020 0 0 FY 2021 0 0 FY 2022 Expenditure Schedule 0 0 FY 2023 0 0 5 Year CIP Total 0 0 Beyond 51 Year CIP 0 0 0 0 Project Phase Construction Design Total Prior Years FY 2018 Budget 0 7,841,982 O 2,890,188 O 10, 732,170 FY 2018 Est. 0 0 0 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 0 0 0 5 Year CIP Total 0 0 0 Beyond 5 Year CIP 0 0 0 Total 0 0 0 Operating Impact This project is not anticipated to impact operating expenses in the future. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 561 WASTEWATER TREATMENT FUND Headworks Facility Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Spring 2020 Initial Project Completion: Winter 2024 Revised Project Start: Summer 2019 Revised Project Completion: Spring 2025 Project Number: WQ-16002 Headworks Facility Replacement Description This project provides funding for replacing influent pumping, including the suction and dis- charge piping; pipe manifolds; valves; the electrical and controls system; screening equipment; grit handling equipment; the force main to the primaries and modifying headworks building; and yard piping. Justification This project was identified in the Long Range Facilities Plan (LRFP) report accepted by Council in 2012. The existing headworks are at the end of their useful life and replacement is required for operational reliability of pumping the raw sewage from the influent sewers into the treatment plant. Supplemental Information The total project cost is estimated at $39.1 million and includes planning, design and construc- tion for a project that will span from Fiscal Year 2020 through Fiscal Year 2025. Partner agen- cies' approval to repay design and construction loans is needed as a low interest state revolving fund loan (SRF) or a revenue bond will be pursued to fund the project. Significant Changes 2019-2023 CIP: Staff is evaluating alternative funding options, therefore the funding source is no longer stated explicitly as Revenue from the State of California. 2018-2022 CIP: Staff revised the Funding Sources Schedule and the Expenditure Schedule to better reflect the project timeline recommended in the LRFP, where design will take place from 2020 to 2022, with CEQA and construction to follow. 562 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER TREATMENT FUND Funding Sources Schedule Funding Source Other Wastewater Treatment Fund Total Prior FY 2018 Years Budget 0 0 0 O 0 FY 2018 Est. 0 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total 0 1,147,000 1,147,000 1,147,000 12,060,221 15,501,221 23,356,442 38,857,663 O 5,000 11,197 11,169 32,182 213,964 273,512 0 273,512 O 5,000 1,158,197 1,158,169 1,179,182 12,274,185 15,774,733 23,356,442 39,131,175 Expenciture Schecule Project Phase Construction Design Total Prior Years 0 FY 2018 FY 2018 Budget Est. FY 2019 0 O 0 0 0 0 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total 0 0 0 11,858,478 11,858,478 23,356,442 35,214,920 5.000 1,158,197 1,158,169 1,179,182 415,707 3,916,255 0 3,916,255 5,000 1,158,197 1,158,169 1,179,182 12,274,185 15,774,733 23,356,442 39,131,175 Operating Impact This project is not anticipated to impact operating expenses in the future. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 563 WASTEWATER TREATMENT FUND Outfall, Winter 2017 Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: Wastewater Treatment Plant and Palo Alto Airport Managing Department: Public Works Initial Project Start: Summer 2018 Initial Project Completion: Fall 2019 Revised Project Start: Summer 2019 Revised Project Completion: Spring 2022 Project Number: WQ-19000 Outfall Line Construction Description This project consists of the construction of a new parallel outfall pipe to convey final plant efflu- ent to San Francisco Bay. Justification Installation of a new outfall line is needed to address outfall age (built in 1964), and more impor- tantly to address the outfall capacity in light of peak wet -weather flow, peak tide, and future sea level rise scenarios. The existing system of a 54 -inch outfall line and a 36 -inch emergency backup outfall line are inadequate to pass the Plant's peak wet weather hydraulic flow capacity of 80 million gallons per day. Supplemental Information This project was identified in the Long Range Facilities Plan report accepted by Council in 2012. Construction funding via a low interest state revolving fund loan (SRF) will be pursued for this project, while staff evaluate revenue bond options as an alternative funding source. The existing 54 -inch outfall needs rehabilitation, which can only be completed after the new outfall is operational. Rehabilitating the existing 54 -inch outfall will be a future project. Once rehabilitated, the 54 -inch outfall along with the new parallel outfall in this project are anticipated to work together to convey peak flows for another 50 or more years. Significant Changes 2019-2023 CIP: Staff is evaluating alternative funding options, therefore the funding source is no longer stated explicitly as Revenue from the State of California. 564 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER TREATMENT FUND Funding Sources Schedule Funding Source Other Wastewater Treatment Fund Total Prior FY 2018 Years Budget 0 0 0 0 0 FY 2018 Est. 0 FY 2021 0 3,300,000 3,850,000 242,000 O 10,000 32,216 37,491 10,152 5,000 94,859 O 10,000 3,332,216 3,887,491 252,152 5,000 7,486,859 5 Year CIP Total 0 7,392,000 Beyond 5 Year CIP Total O 7,392,000 O 94,859 O 7,486,859 Project Phase Construction Total Prior Years 0 0 Expenciture Schec FY 2018 FY 2018 Budget Est. FY 2019 0 FY 2020 FY 2021 ule FY 2022 10.000 3,332,216 3,887,491 252,152 O 10,000 3,332,216 3,887,491 252,152 FY 2023 5 Year CIP Total 5,000 7,486,859 5,000 7,486,859 Operating Impact This project is not anticipated to impact operating expenses in the future. Beyond 5 Year CIP Total O 7,486,859 O 7,486,859 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Relationship to Comprehensive Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.2 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a mitigated negative declaration from CEQA under Section 15070. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 565 WASTEWATER TREATMENT FUND Belt Filter Press Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WQ-80021 Plant Equipment Replacement Description This project provides funding for replacing necessary plant equipment to maintain treatment reliability and ancillary facilities to maintain existing infrastructure. Justification Plant equipment requires periodic replacement to maintain reliability. United States Environ- mental Protection Agency and State Water Resources Control Board regulations and permits require ongoing allocated funding for equipment replacement to ensure adequate treatment reliability and equipment maintenance. In renovating and replacing ancillary facilities such as building structures and landscaping, the City affirms its commitment to maintain sound infra- structure and facility sites and energy efficiency. Significant Changes 2019-2023 CIP: This project is recommended to be closed as of Fiscal Year 2018. Future tasks and funding will be budgeted in WQ-19002, Plant Repair, Retrofit, and Equipment Replacement. Funding Sources Schedule Prior Funding Source Years FY 2018 FY 2018 Budget Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Wastewater Treatment Fund Total N/A 5,212,708 5,138,554 N/A 5,212,708 5,138,554 0 0 0 0 0 0 0 0 0 0 0 0 0 N/A 0 N/A 566 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER TREATMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget FY 2018 Est. 0 0 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total N/A 5,021,181 4,041,677 N/A N/A 5,212,708 5,138,554 0 191,527 1,096,877 0 0 C 0 0 0 0 Operating Impact This project is not anticipated to impact operating expenses in the future. 0 0 0 0 0 0 0 0 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A N✓A WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 567 WASTEWATER TREATMENT FUND Removal of old pumping plant flowmeter Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WQ-19002 Plant Repair, Retrofit, and Equipment Replacement Description This project provides funding for the assessment, repair, and retrofit of the Plant's concrete and metal structures; the replacement of necessary Plant equipment and ancillary facilities to main- tain treatment reliability and existing infrastructure; and the replacement of large diameter flow meters built into the wastewater treatment system on sewers, pipes, and water lines. Tasks and funding previously budgeted in three separate maintenance related projects, WQ- 80021, WQ-80022, and WQ-04011, will now be consolidated and budgeted in this one recurring project. Justification Plant facilities are subject to many adverse conditions and plant equipment requires periodic replacement to maintain reliability. Concrete and metal structures are evaluated for evidence of damage caused by corrosion, weathering, age, and ground movement. Facilities with repair and retrofit deficiencies need to be repaired to good structural condition to ensure that the plant continues to operate safely and reliably. In addition, United States Environmental Protection Agency and State Water Resources Control Board regulations and permits require ongoing allo- cated funding for equipment replacement to ensure adequate treatment reliability. In addition to equipment physically located at the plant, there are 13 key magnetic flow meters throughout the collection system. Meters have an average life of ten years, however when the meter's reliability fails, the meter must be replaced immediately to continue accurate partner billing, process control, and regulatory reporting. 568 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER TREATMENT FUND Funding Sources Schedule Funding Source Wastewater Treatment Fund Total Prior FY 2018 Years Budget N/A N/A 0 0 FY 2018 Est. FY 2021 5 Year CIP Total 0 3,910,232 3,084,824 3,169,558 3,295,486 3,386,020 16,846,120 O 3,910,232 3,084,824 3,169,558 3,295,486 3,386,020 16,846,120 Expenciture Schecule Beyond 5 Year CIP Total 0 N/A N/A Project Phase Construction Design Total Prior Years N/A N/A N/A FY 2018 FY 2018 Budget Est. 0 0 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total 0 3,408,949 2,717,824 2,792,558 2,908,486 2,988,020 14,815,837 O 501,283 367,000 377,000 387,000 398,000 2,030,283 O 3,910,232 3,084,824 3,169,558 3,295,486 3,386,020 16,846,120 0 0 N/A N/A N/A Operating Impact This project is not anticipated to impact operating expenses in the future. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.161 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 569 WASTEWATER TREATMENT FUND Primary Sedimentation Tank Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Spring 2014 Initial Project Completion: Fall 2019 Revised Project Start: Winter 2018 Revised Project Completion: Fall 2020 Project Number: WQ-14003 Primary Sedimentation Tank Rehabilitation Description This project provides funding for new protective coatings on each of the four concrete primary sedimentation tanks and replacement of worn rotating parts. The tanks, installed in 1972, are 220 feet long by 41 feet wide and remove settleable solids and grease. The coating ensures rein- forcing steel bars within the concrete are protected from penetrating corrosive sewer gases and extends the concrete's life another 30 years. Justification Without recoating, the concrete will lose its structural integrity, gradually spalling and harming pumps, pipes, and treatment systems as a result. In a mild seismic event, weakened concrete could potentially collapse, endangering staff and the treatment system. Rehabilitation of the concrete slabs will extend the life of the tanks, preserving capital resources for other uses. Supplemental Information This project was identified in the Long Range Facilities Plan report accepted by Council in 2012. Construction funding via a low interest state revolving fund loan (SRF) will be pursued for this project, which is subject to approval from the partner agencies. The partners already approved repayment of an SRF design/planning loan, while staff evaluate a revenue bond option as an alternative to an SRF for construction. 570 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER TREATMENT FUND Significant Changes 2019-2023 CIP: Design phase of the project started in Winter 2018. The City is exploring fund- ing alternatives for the project, therefore the funding source is no longer stated explicitly as Revenue from the State of California. 2018-2022 CIP: All partner agencies approved repayment of a planning/design loan. Securing the SRF planning/design loan took longer than expected, and there is uncertainty about avail- ability of State funds. The City may have to explore alternative methods of funding such as a revenue bond, but the project planning/design can commence once the funds are secured. Proj- ect timeline is impacted. 2017-2021 CIP: Approval by the partner agencies was required for project approval and to guar- antee repayment of any state loans. Funding Sources Schedule Funding Source Other Revenue from the State of California Wastewater Treatment Fund Total Prior Years FY 2018 Budget O 0 O 772,798 0 0 O 27,202 37,185 96,471 21,868 O 800,000 757,185 2,336,471 2,261,868 2,152,761 10,000 FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 720,000 2,240,000 2,240,000 2,132,000 0 0 0 0 20,761 10.000 Expenciture Schedule FY 2023 5 Year CIP Total O 6,612,000 O 0 0 149,100 O 6,761,100 Beyond 5 Year CIP Total O 7,332,000 O 0 O 186,285 O 7,518,285 Project Phase Construction Design Total Prior Years FY 2018 Budget O 64,385 O 735,615 O 800,000 FY 2018 Est. FY 2019 FY 2020 FY 2021 37,185 2,041,536 2,032,148 2,033,380 720,000 294,935 229,720 119,381 757,185 2,336,471 2,261,868 2,152,761 FY 2022 10,000 0 10,000 FY 2023 5 Year CIP Beyond 5 Total Year CIP O 6,117,064 O 644,036 O 6,761,100 Total 0 6,154,249 O 1,364,036 O 7,518,285 Operating Impact This project is not anticipated to impact operating expenses in the future. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 571 WASTEWATER TREATMENT FUND Aeration basins Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Summer 2018 Initial Project Completion: Fall 2021 Revised Project Start: Revised Project Completion: Project Number: WQ-19001 Secondary Treatment Upgrades Description This project provides funding for upgrades to the Secondary Treatment process at the Regional Water Quality Control Plant. The existing Secondary Treatment process has two main compo- nents; the Fixed Film Reactors (FFR) and the Activated Sludge (AS) Process. This project includes the reconstruction of the AS process, rehabilitation of the AS Aeration Basins and the elimination of the FFRs. The AS Aeration Basins will be subdivided with concrete walls creating different zones where different pollutants can be treated. One of the zones will then operate without oxygen, treating nitrogen and cutting the nitrogen in the treated wastewater in half. The project will not only reduce organics and ammonia in the existing processes, but will also reduce total nitrogen, the next pollutant being regulated. Justification The components of the Secondary Treatment process are between 35 and 45 years old, they show extreme signs of wear and structural weakness. The rehabilitation of both the FFRs and the AS Process were identified in the Long Range Facilities Plan accepted by Council in 2012. In addition, regulatory agencies are developing new compliance and permit requirements for total nitrogen. A special study was completed in 2017 which proposed a complete Secondary Treat- ment process upgrade instead of individual rehabilitation projects. The completion of the upgrades will meet several objectives. Supplemental Information The project cost is estimated to be $30.6 million, which is less than the combined estimated cost for the FFRs, AS Aeration Basins rehabilitation, and large-scale Denitrification System (or other nutrients removal) projects. 572 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER TREATMENT FUND Funding Sources Schedule Funding Source Other Wastewater Treatment Fund Total Prior FY 2018 Years Budget 0 0 0 FY 2018 Est. FY 2021 0 1,500,000 3,000,000 25,000,000 1,000,000 5 Year CIP Total 0 30,500,000 O 45,109 29,287 24,345 28,058 10,000 136,799 Beyond 5 Year CIP Total O 30,500,000 O 136,799 0 0 0 1,545,109 3,029,287 25,024,345 1,028,058 10,000 30,636,799 0 30,636,799 Project Phase Construction Design Total Prior Years 0 0 FY 2018 Budget 0 0 Expenciture Schec FY 2018 Est. FY 2019 FY 2020 FY 2021 ule FY 2022 O 0 2,217,511 24,324,345 1,028,058 O 1,545,109 811,776 700,000 0 O 1,545,109 3,029,287 25,024,345 1,028,058 FY 2023 5 Year CIP Total 10,000 27,579,914 0 3,056,885 10,000 30,636,799 Beyond 5 Year CIP Total O 27,579,914 0 3,056,885 O 30,636,799 Operating Impact This project is anticipated to impact operating expenses in the future, potentially by lowering utilities usage. As these costs are quantified, adjustments will be brought forward in future bud- gets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 573 WASTEWATER TREATMENT FUND Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WQ-80022 System Flow Meter System Flow Meters Description This project provides funding to replace the large diameter flow meters built into the wastewa- ter treatment system on sewers, pipes, and water lines. Justification Generally, magnetic flow meters, used to measure the flow of wastewater by magnetic field, have a life of over ten years. When the reliability of the meter's electronics fail, the meter needs expeditious replacement to continue accurate partner billing, process control, and regulatory reporting. Supplemental Information There are 13 key meters that require replacement through an ongoing capital project. Significant Changes 2019-2023 CIP: This project is recommended to be closed as of Fiscal Year 2018. Future tasks and funding will be budgeted in Plant Repair, Retrofit, and Equipment Replacement (WQ- 19002), created to combine all ongoing plant facilities repair, retrofit, and equipment replace- ment. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. 0 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Wastewater Treatment Fund Total N/A 120,517 100,517 N/A 120,517 100,517 O 0 O 0 0 0 0 0 0 0 O N/A O N/A 574 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WASTEWATER TREATMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget FY 2018 Est. 0 0 0 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total N/A N/A N/A 0 0 N/A 120,517 100,517 0 0 120,517 100,517 0 0 0 0 0 0 0 0 0 0 0 0 01 Operating Impact This project is not anticipated to impact operating expenses in the future. 0 0 0 0 0 0 0 0 0 0 0 0 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.16 Program: N4.16.1 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A N/A N/A WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 575 CITY OF PALO ALTO WATER FUND CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 577 WATER FUND Overview The City of Palo Alto is the only municipality in California that operates a full suite of City - owned utility services. The municipal Water Distribution System began operation in 1896 and continues to provide safe, reliable, and cost-effective water service to residents and customers of Palo Alto. For the 2019-2023 Capital Improvement Program (CIP), approximately $58.4 mil- lion is programmed, with $15.5 million allocated in Fiscal Year 2019. Overall, a total of 18 projects are programmed for the 5 -year CIP. Major projects funded in the 2019-2023 CIP include Water Main Replacements (cumulative total of $35.4 million), Water System Customer Connections ($3.9 million), Water Meters ($3.1 million) and Water, Gas, and Wastewater Utility GIS Data ($2.4 million). The budget for the Water Fund CIP is broken into three separate categories: Customer Connections, System Improvements, and Water Main Replacements. Water Fund Capital Expenditures 24,000.000 Customer 18.000.000 Connections As customers continually change 12,000,000 their water needs due to equip- ment additions, new construc- tion, building expansions, 6:000,000 building remodels, teardowns and rebuilds, and new building 0 occupancy types, the water sys- tem must evolve to meet these • IN ---M. FY 2015 Actuals FY 2017 Actuals FY 2019 Adopted FY 2021 Projected FY 2023 Projected needs. The Water System Customer Connections is the only project in this category and includes work required to meet the needs of customers who have applied for new or upgraded water service. The Water Fund pays for a portion of this project, while remaining costs are sup- ported by reimbursements from customers for project work performed by the City. Infrastructure Inventory CLASSIFICATION QUANTITY Miles of water main 235.58 miles Number of wells 1 active standby and 7 emergency standby Number of reservoirs 4 steel and 3 reinforced concrete Recent Accomplishments In Fiscal Year 2017 the Water Utility completed over 70 customer service projects with a total cost of $0.7 million. 578 WATER FUND • ::CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WATER FUND 2019-2023 Capital Improvement Program Recurring Projects The Water System Customer Connections is the only project within this category. Over the course of the 2019-2023 CIP, $3.9 million is programmed, with $0.7 million allocated in Fiscal Year 2019. System Improvements To ensure reliable water services for the City of Palo Alto's residents and customers, infrastruc- ture must be replaced at the end of its expected life. The System Improvements category includes 10 projects during the 2019-2023 CIP at a total cost of $19.1 million, with $6.4 million allocated in Fiscal Year 2019. Recent Accomplishments • Completed the remaining roof coating of Boronda Reservoir Seismic Upgrade and Rehabilitation project. • Completed the construction of the Montebello Reservoir Seismic Upgrade and Rehabilitation project, including a new roof, interior and exterior coatings, a new control valve, and paving. • Engaged a consultant to review water storage and operational needs. The consultant will develop a water model that will assist in the storage and operations recommendations. • Engaged a consultant to perform a geotechnical investigation of the subgrade of the Mayfield Reservoir. • Completed two transmission main repairs in the foothills west of Interstate 280. • Completed the first annual water loss audit (SB 555) and submitted to the State Water Resource Control Board. 2019-2023 Capital Improvement Program Recurring Projects A total of $10.9 million is programmed for System Improvement recurring projects during the 2019-2023 CIP, with $2.6 million allocated in Fiscal Year 2019. Recurring projects in this category include the following: • Water Distribution System Improvements (Fiscal Year 2019: $0.5 million; 5 -Year CIP: $1.6 million) • Water Fusion and General Equipment/Tools (Fiscal Year 2019: $0.1 million; 5 -Year CIP: $0.3 million) • Water Meters (Fiscal Year 2019: $0.9 million; 5 -Year CIP: $3.1 million) • Water Service Hydrant Replacement (Fiscal Year 2019: $0.4 million; 5 -Year CIP: $2.3 million) • Water System Supply Improvements (Fiscal Year 2019: $0.3 million; 5 -Year CIP: $1.3 million) WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 579 WATER FUND • Water, Gas, Wastewater Utility GIS Data (Fiscal Year 2019: $0.4 million; 5 -Year CIP: $2.3 million) Non -Recurring Projects A total of $8.3 million is programmed for non -recurring projects during the 2019-2023 CIP, with the $3.9 million allocated in Fiscal Year 2019. Non -recurring projects in this category include the following: • Water Tank Seismic Water System Upgrades (Fiscal Year 2019: $3.0 million; 5 -Year CIP: $7.0 million) • Mayfield Reservoir Subgrade and Venting Repair (Fiscal Year 2019: $0.2 million; 5 -Year CIP: $0.6 million) • Water Regulation Station Improvements (Fiscal Year 2019: $0.3 million; 5 -year CIP: $0.3 million) ▪ Water Reservoir Coating Improvements (Fiscal Year 2019: $0.3 million; 5 -year CIP: $0.3 million) Water Main Replacements The Water Main Replacements category accounts for the replacement of inadequately -sized and structurally deficient water mains. In the next five years, it is estimated that approximately 55,000 linear feet of water mains will be replaced. The annual replacement totals were reduced by approximately 15% due to significant increases in labor and material costs. Based on the last two water main replacement project bids, the engineer's estimate was increased and a budget augmentation was necessary in FY 2018 to cover construction costs. The annual replacement footage was reduced to compensate for some of the market changes that forced a rebid and a single bid in the past. Water main replacement project (WMR) 26B - Upgrade Downtown did not receive any bids. Rebids and the reduction of total footage com- pleted annually will extend overall system replacement time. Seismic vulnerability was factored in as a replacement criterion based on the most recent master study. Recent Accomplishments • Completed design and started construction of WMR 26 to replace approximately 11,000 linear feet of water main pipelines, 200 service pipelines, and 40 fire hydrants, with approximately 29% of construction completed in 2017. • Completed design and started water main replacement for Upgrade Downtown to replace approximately 3,155 linear feet of water main pipelines, 52 service pipelines, and 10 fire hydrants. 2019-2023 Capital Improvement Program Recurring Projects There are no recurring projects in this category. 580 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WATER FUND Non -Recurring Projects The 2019-2023 CIP includes $35.4 million in funding for 7 non -recurring projects within this cat- egory, with $8.4 million approved for Fiscal Year 2019, which includes the increased budget to cover the Upgrade Downtown project cost escalation. The Utilities Department coordinates with the Public Works Department's street maintenance projects to minimize damage to the City's pavement and maximize cost efficiencies. Summary of Capital Activity WATER FUND Project Number Project Title FY 2017 Actuals FY 2018 Estimate FY 2019 Adopted FY 2020 FY 2021 5 -Year FY 2022 FY 2023 Total Source of Funds Transfer from Other Funds Gas Fund WS -02014 Water Gas Wastewater GIS Data 122,009 134,209 147,630 152,059 156,621 161,320 166,160 783,790 Total Gas Fund Transfers Wastewater Collection Fund 122,009 134,209 147,630 152,059 156,621 161,320 166,160 783,790 WS -02014 Water Gas Wastewater GIS Data 122,009 134,209 147,630 152,059 156,621 161,320 166,160 783,790 Total Wastewater Collection Fund Total Transfer from Other Funds Other Revenues WS -80014 WS -80013 Water Service Hydrant Replacement Water System, Customer Connections Other Revenue Total 122,009 244,018 657 1,895,431 1,896,088 134,209 147,630 268,418 295,260 0 0 1,438,420 929,348 152,059 304,118 0 957,228 1,438,420 929,348 957,228 156,621 313,242 0 985,946 985,946 161,320 166,160 783,790 322,640 332,320 1,567,580 0 0 0 1,015,524 1,045,990 4,934,036 1,015,524 1,045,990 4,934,036 Total Sources 2,140,106 1,706,838 1,224,608 1,261,346 1,299,188 1,338,164 1,378,310 6,501,616 Use of Funds Customer Connections WS -80013 Water System, Customer Connections 646,071 650,000 732,021 753,981 776,601 799,899 823,896 3,886,398 Customer Connections Total 646,071 650,000 732,021 753,981 776,601 799,899 823,896 3,886,398 System Improvements WS -19000 Mayfield Reservoir Subgrade and Venting 0 0 200,000 200,000 200,000 0 0 600,000 Repair WS -11003 Water Distribution System Improvements WS -13002 Water Fusion and General Equipment/Tools 6,770 510,000 500,000 261,620 269,469 277,553 285,880 1,594,522 0 50,000 50,000 50,000 50,000 50,000 50,000 250,000 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 581 WATER FUND Project Number WS -02014 WS -80015 WS -07000 WS -08001 WS -80014 WS -11004 WS -09000 Project Title Water, Gas, Wastewater Utility GIS Data Water Meters Water Regulation Station Improvements Water Reservoir Coating Improvements Water Service Hydrant Replacement Water System Supply Improvements Water Tank Seismic Water System Upgrades System Improvements Total Water Main Replacements FY 2017 Actuals FY 2018 Estimate FY 2019 Adopted FY 2020 FY 2021 165,706 450,000 442,890 456,177 469,862 78,195 100,000 900,000 515,000 530,450 136,702 624,355 345,000 0 0 892,177 781,114 330,000 0 0 387,512 300,000 424,360 437,091 450,204 74,897 303,000 254,000 261,620 269,469 747,065 2,786,154 3,000,000 2,000,000 2,000,000 FY 2022 483,958 546,364 0 0 463,710 277,553 0 FY 2023 5 -Year Total 498,477 2,351,364 562,755 3,054,569 O 345,000 O 330,000 477,621 2,252,986 285,880 1,348,522 O 7,000,000 2,489,024 5,904,623 6,446,250 4,181,508 4,239,454 2,099,138 2,160,613 19,126,963 WS -12001 Water Main Replacement - Project 26 218,686 6,553,048 600,000 0 0 0 0 600,000 WS -13001 Water Main Replacement - Project 27 42,500 150,000 7,175,000 0 0 0 0 7,175,000 WS -14001 Water Main Replacement - Project 28 0 0 585,107 5,851,070 0 0 0 6,436,177 WS -15002 Water Main Replacement - Project 29 0 0 0 602,660 6,026,602 0 0 6,629,262 WS -16001 Water Main Replacement - Project 30 0 0 0 0 620,740 6,207,400 0 6,828,140 WS -19001 Water Main Replacement - Project 31 0 0 0 0 0 639,362 6,396,320 7,035,682 WS -20000 Water Main Replacement - Project 32 0 0 0 0 0 0 658,820 658,820 Water Main Replacements Total 261,186 6,703,048 8,360,107 6,453,730 6,647,342 6,846,762 7,055,140 35,363,081 Total Uses 3,396,282 13,257,671 15,538,378 11,389,219 11,663,397 9,745,799 10,039,649 58,376,442 582 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET Water Projects CIP Construction Projects FY'19 to FY'23: FY'19 (W MR 26) FY'19 (WMR 27) FY'20 (WMR 28) FY'21 (WMR 29) FY'22 (WMR 30) FY'23 (WMR 31) WATER FUND M AP CAPITAL IMPROVEMENT PROGR AM This map is a product of the City of Palo Alt o GIS o• 2500' WATER FUND • CITY OF PAL O ALT O FISCAL YEAR 2019 CAPITAL BUDGET 583 ssantos, 2018-08-0207:5035 Water Fund Map 2019-202361.maps\Encompass1Admin1Pers onalt santos.mdb) This document is a graphic representation only of best availabl e so urc es. The City of Palo Alt o assumes no rosponsibilty f or any errors . ©1989 to 2016 City of Pal Alto CITY OF PALO ALTO WATER FUND Customer Connections WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 585 WATER FUND Installation of 8" HDPE pipe by directional drilling method Fund: Water Fund - Operating Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -80013 • Water System Customer Connections Description This project allows for improvements that include new main extensions, valves, domestic ser- vices, meters on upgraded services, backflow devices, fire services, and fire hydrants. Justification System extensions are required to provide service to new customers and to serve existing cus- tomers requesting expanded service. Significant Changes 2015-2019 CIP: This project was previously titled "Water System Extensions". As part of the Fis- cal Year 2015 budget, this project was re -titled to "Water System, Customer Connections" to more accurately reflect the work done with this funding. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Other Water Fund Total N/A 902,280 1,438,420 929,348 957,228 985,946 1,015,524 1,045,990 4,934,036 N/A (128,915) (788,420) (197,327) (203,247) (209,345) (215,625) (222,094) (1,047,638) N/A 773,365 650,000 732,021 753,981 776,601 799,899 823,896 3,886,398 Expenciture Schedule 0 0 0 N/A N/A N/A Project Phase Prior Years FY 2018 Budget FY 2018 Est. 732,021 753,981 FY 2021 799,899 FY 2023 5Year CIP Beyond 5 Total Year CIP Total Construction Total N/A N/A 773,365 650,000 732,021 753,981 776,601 799,899 823,896 3,886,398 773,365 650,000 776,601 823,896 3,886,398 0 0 N/A N/A 586 WATER FUND • ":ITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WATER FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 587 CITY OF PALO ALTO WATER FUND System Improvements WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 589 WATER FUND Exterior view of Mayfield Reservoir Fund: Water Fund - Operating Category: System Improvements Project Location: Mayfield Reservoir Managing Department: Utilities Initial Project Start: Fall 2019 Initial Project Completion: Fall 2021 Revised Project Start: Revised Project Completion: Project Number: WS -19000 Mayfield Reservoir Subgrade and Venting Repair Description As part of the City's recent Seismic Upgrade and Emergency Water Supply and Storage proj- ects, the reservoir was drained in 2012 for approximately two years to allow extensive seismic rehabilitation work to be performed and construction of a new pump station. While the reser- voir was empty, a number of cracks developed in the concrete slabs. After construction was completed and the reservoir was refilled, the cracks that had formed in the concrete caused the reservoir to leak. It was determined that the cracking had not been caused by construction activities but was due to the age of the concrete and the expansion and contraction of the structure during the extended period of time the reservoir was empty Justification In order to minimize the risk of further damage to the reservoir and adjacent properties, the City hired a contractor to perform a crack assessment within the reservoir. Once the assessment was complete the contractor sealed cracks in the concrete slabs and filled voids that had developed under the concrete slabs. The reservoir was filled and all leaks appeared to be sealed. However, during a recent inspection of the reservoir it was found that a large number of additional cracks had formed on the concrete slabs, indicating potential problems with the structure and sub - grade support. Furthermore, the perimeter venting was also found inadequate for keeping debris out and preserving water quality as required by the State Water Resources Control Board (SWRCB). To repair the reservoir's existing subgrade, this project will include excavation around and under the existing reservoir, backfill and compaction of excavated areas, and instal - 590 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WATER FUND lation of a new reservoir floor. The project will also include State required improvements to the existing venting system. Significant Changes 2019-2023 CIP: Project established. Funding Sources Schedule Prior FY 2018 Funding Source Years Budget FY 2018 Est. 200,000 200,000 0 FY 2023 5YearCIP Beyond 5 Total Year CIP Total Water Fund Total 0 0 0 0 O 200,000 O 200,000 200,000 200,000 Expenditure Schedule 0 O 600,000 O 600,000 O 600,000 O 600,000 Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 0 0 0 0 O 200,000 200,000 200,000 O 200,000 200,000 200,000 0 0 O 600,000 O 600,000 0 600,000 O 600,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 591 WATER FUND Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -11003 Installation of a new fire hydrant with FlowGuard fire hydrant check valve Water Distribution System Improvements Description This project provides funds to improve Water Distribution System deliverability and reliability. Typical activities include installing restraining joints at critical pipelines and bridge crossings; increasing the size of inadequate facilities, system leakage surveys, network modeling, and fire flow studies; and other system improvements as required. Justification Water Distribution System reliability and adequate capacity are critical to providing a high level of service to customers in Palo Alto. Continuous evaluation of system needs and making required improvements are necessary to maintain adequate quantities of quality water, that meets local, state, and federal safe drinking water standards. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Water Fund Total N/A 1,110,136 510,000 500,000 261,620 269,469 277,553 285,880 1,594,522 N/A 1,110,136 510,000 500,000 261,620 269,469 277,553 285,880 1,594,522 N/A N/A 592 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WATER FUND Expenditure Schedule Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 1,110,136 510,000 500,000 261,620 269,469 277,553 285,880 1,594,522 N/A 1,110,136 510,000 500,000 261,620 269,469 277,553 285,880 1,594,522 0 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 593 WATER FUND Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -13002 16" HDPE pipe being fused prior to installation Water General Equipment/Tools Description This funding allows for the acquisition of new equipment and tools, and the replacement of existing fusion equipment and other associated tools. The fusion equipment is used to fuse together pipe joints in the City's Water Distribution System. Justification As equipment ages, the quality of the fused joints begin to decline, and the operators must spend more time scraping, aligning, and fusing construction joints. In order to maintain high quality standards for the installation of the City's water distribution mains, along with the asso- ciated service standards and worker safety and productivity measures, equipment and tools need to be upgraded on an annual basis. Significant Changes 2015-2019 CIP: Project was retitled from "Water Fusion and General Equipment/Tools". Funding Source Water Fund Total Prior Years N/A Funding Sources Schedule FY 2018 Budget 50,000 FY 2018 Est. 50,000 FY 2019 50,000 FY 2020 50,000 FY 2021 FY 2022 50,000 50,000 FY 2023 50,000 5YearCIP Beyond 5 Total Year CIP 250,000 N/A 50,000 50,000 50,000 50,000 50,000 50,000 50,000 250,000 0 Total N/A N/A 594 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WATER FUND Expenditure Schedule Prior FY 2018 Project Phase Years Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction N/A 50,000 50,000 50,000 50,000 50,000 50,000 50,000 250,000 0 N/A Total N/A 50,000 50,000 50,000 50,000 50,000 50,000 50,000 250,000 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 595 WATER FUND 5/8" Badger water meter Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -80015 Water Meters Description This funding allows for purchasing meters for new customers, upgrading meters for current cus- tomers, installing meter bypasses, and replacing obsolete meters that are no longer repairable. This funding also allows for annual testing and calibration of select meters. Justification This project will maintain meter accuracy, reliability, and stock meter equipment and replace- ment parts. Meter replacements enhance information on system water volume; align the Utility's ten-year meter testing and replacement cycle in accordance with industry -standard best man- agement practices; and provide accurate data for the Water Utility billing system. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget 100,000 FY 2019 FY 2020 530,450 FY 2022 FY 202 5Year CIP Beyond 5 To Year Year CIP Total Water Fund Total N/A 565,000 900,000 515,000 546,364 562,755 3,054,569 N/A 565,000 100,000 900,000 515,000 530,450 546,364 562,755 3,054,569 Expenciture Schecule 0 0 N/A N/A Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2019 515,000 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A N/A 565,000 100,000 900,000 515,000 530,450 546,364 562,755 3,054,569 565,000 100,000 900,000 530,450 546,364 562,755 3,054,569 0 0 N/A N/A 596 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WATER FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 597 Recycled water piping Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2011 Initial Project Completion: Spring 2015 Revised Project Start: Revised Project Completion: Project Number: WS -07001 Water Recycling Facilities Description This funding allows the City of Palo Alto to hire a consultant to prepare a business plan, prepare a preliminary design, and secure funding options for an expansion of the existing recycled water delivery system in the City. The pipeline will primarily serve the Stanford Research Park and pro- vide an alternative supply source of 1,000 acre feet or 435,600 cubic feet per year. For context this represented roughly 10% of Palo Alto's total water consumption in 2015. A key part of the proposed business plan will be evaluating potential alternative uses of the new pipeline to serve future needs in Direct Potable Reuse and Indirect Potable Reuse. This more detailed plan fol- lows the successful completion and certification of the project's environmental impact report in September 2015. The next phase of the project is to evaluate the results of this business plan and other deliverables, and pending a satisfactory assessment, move forward with the full design work of the proposed expansion of the recycled water delivery system. Justification Palo Alto is aggressively pursuing all options to meet future water supply needs. Recycled water provides a stable, drought -proof supply of water that replaces the need to use Hetch Hetchy potable supplies for irrigation purposes and other non -potable uses. In anticipation of extended periods of drought and mandatory potable water reduction imposed by the State, the City is evaluating a wide range of alternative water supplies. Recycled water and groundwater are two such resources that are interrelated in their development and potential. Therefore, the City is taking an integrated approach to evaluating non -potable recycled water, shallow aquifer groundwater, deep aquifer groundwater, and Direct Potable Reuse and Indirect Potable Reuse. 598 WATER FUND • ":ITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WATER FUND The end product will be a recycled water strategic plan for the most flexible and robust use of these resources. Significant Changes 2018-2022 CIP: While staff has addressed many issues regarding a future recycled water proj- ect including the completion and certification by the Council of the project's environmental impact report (EIR), the replacement of high quality potable water with recycled water remains a concern for the landscape community among others. Completion of the EIR was essential for securing Federal or State grant or loan funding for the construction of the project, and now the City of Palo Alto needs to reassess a more exhaustive number of potential end uses, assess cus- tomer demand, prepare a business plan, finish a preliminary design, and secure funding. Func ing Sources Schedule Funding Source Revenue from the Federal Government Water Fund Total Prior Years 111,013 FY 2018 Budget 0 FY 2018 Est. 0 0 FY 2020 FY 2021 FY 2022 FY 2023 5Year CIP Total 0 0 0 0 0 346,037 395,649 0 395,649 0 0 0 0 395.649 457,050 395,649 0 395,649 0 0 0 0 395,649 Beyond 5 Year CIP Total 0 111,013 0 741,686 O 852,699 Expenc iture Schedule Project Phase Construction Design Total Prior Years 365,639 91,409 457,048 FY 2018 Budget 395,649 0 395,649 FY 2018 Est. 0 0 0 0 0 0 O 395,649 O 0 O 395,649 FY 2022 0 0 0 FY 2023 5 Year CIP Total O 395,649 O 0 O 395,649 Beyond 5 Year CIP Total 0 761,288 O 91,409 O 852,697 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 599 WATER FUND Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Fall 2006 Initial Project Completion: Summer 2008 Revised Project Start: Summer 2014 Revised Project Completion: Spring 2019 Project Number: WS -07000 Siesmic Upgrade, Arastradero Turnout, June 2010 Water Regulation Station Improvements Description This project will improve fourteen underground vaults and two above -ground water regulation facility locations. The improvements include: supervisory control and data acquisition (SCADA) chloramine monitors, pipe coating, wall sealing/painting, vault door replacement, lighting, valve replacement, and electrical upgrades. Justification These critical components in the water system require various improvements to increase reli- ability, safety and to prolong their service life. The San Francisco Public Utility Commission (SFPUC) turnouts are the main source of water supply to Palo Alto residents and need mainte- nance improvements. The pressure regulating stations protect pipelines from over -pressuriza- tion, which prevents water main breaks and customer outages. The electrical systems for these facilities need to be improved for staff safety. Supplemental Information The work locations of this project include Page Mill, Arastradero, California, Charleston, Mayfield, Hillview, Hewlett, Foothill 6, Foothill 7, Corte Madera, Boronda, Park, Dahl, Montebello vaults, Dahl booster, and Lytton pump station. Significant Changes 2019-2023 CIP: Seismic and vault improvements were completed at Page Mill and Arastradero. In Fiscal Year 2019, staff will address the turnout at California. 600 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Water Fund Total Prior Years 1,130, 702 FY 2018 Budget 972,412 FY 2018 Est. 627,412 FY 2019 345,000 1,130,702 972,412 627,412 345,000 FY 2020 0 0 FY 2021 0 0 FY 2022 Expenditure Schedule 0 0 FY 2023 5 Year CIP Total O 345,000 O 345,000 Beyond 5 Year CIP Total O 2,103,114 O 2,103,114 Project Phase Construction Design Total Prior Years 904,558 226,136 1,130,694 FY 2018 Budget 972,412 0 972,412 FY 2018 Est. 627,412 0 627,412 FY 2019 345,000 0 345,000 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5Year CIP Total O 345,000 O 0 O 345,000 Beyond 5 Year CIP Total O 1,876,970 O 226,136 O 2,103,106 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 601 WATER FUND Seismic Upgrade, Dahl Reservoir, May 2006 Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2008 Initial Project Completion: Spring 2009 Revised Project Start: Summer 2013 Revised Project Completion: Spring 2018 Project Number: WS -08001 Water Reservoir Coating Improvements Description This project will remove and replace the coatings on the interiors and exteriors of the City's four foothill steel water reservoirs. Detailed inspection of the remaining metal structural components will be made after the coatings are completely removed. Minor strengthening of the structural components is expected. Justification Recent coating inspection of the interiors showed signs of heavy rusting on the interior walls, roof, and support beams on each of the steel reservoirs. The reservoirs' coatings need to be replaced to extend the life of the reservoir structures. Supplemental Information These reservoirs were last coated in 1995. Significant Changes 2019-2023 CIP: The City is currently under contract with an engineering consultant to study the Water Distribution System. Staff will make recommendations for upgrades and/or improve- ments when the study is completed. 602 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Water Fund Total Prior Years FY 2018 Budget 1,010,331 1,130,852 FY 2018 Est. 800,852 FY 2019 330,000 1,010,331 1,130,852 800,852 330,000 FY 2020 0 0 FY 2021 0 0 FY 2022 Expenditure Schedule 0 0 FY 2023 5 Year CIP Total O 330,000 O 330,000 Beyond 5 Year CIP Total O 2,141,183 O 2,141,183 Project Phase Construction Design Total Prior Years FY 2018 Budget 808,261 1,130,852 202,062 0 1,010,323 1,130,852 FY 2018 Est. 800,852 0 800,852 FY 2019 330,000 0 330,000 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5Year CIP Total O 330,000 O 0 O 330,000 Beyond 5 Year CIP Total O 1,939,113 O 202,062 O 2,141,175 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 603 WATER FUND Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -80014 Newly installed fire hydrant service line and assembly on Greenwood Avenue Water Service Hydrant Replacement Description This project replaces system control valves, deteriorated galvanized service lines, lead goose- necks, and fire hydrant valves and assemblies as a result of Fire Department flow testing; upgrades fire hydrants in main replacement project areas; and replaces existing undersized or deteriorated copper water services. Upgrading hydrants and system control valves is consistent with fire protection policies. Justification In order to maintain a high water quality standard for Palo Alto's water supplies, it is necessary to replace old, lead, galvanized, and corroded copper water service lines. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2022 FY 202 5Year CIP Beyond 5 To, -1 Year CIP Total Water Fund Total Project Phase Construction Total N/A 423,158 300,000 424,360 437,091 450,204 463,710 477,621 2,252,986 N/A 423,158 300,000 424,360 437,091 450,204 463,710 477,621 2,252,986 Prior Years FY 2018 Budget Expenciture Schec FY 2018 Est. FY 2019 FY 2021 ule FY 2022 FY 2023 5 Year CIP Total N/A 423,158 300,000 424,360 437,091 450,204 463,710 477,621 2,252,986 N/A 423,158 300,000 424,360 437,091 450,204 463,710 477,621 2,252,986 0 0 Beyond 5 Year CIP 0 0 N/A N/A Total N/A N/A 604 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WATER FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 605 WATER FUND Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -11004 Installation of 8" HDPE pipe and valve between two main connection points on El Camino Real at El Camino Way Water System Supply Improvements Description This project provides funding to improve the City's Water Distribution System, which connects facilities between the City's and the San Francisco Public Utility Commission's pipelines, emer- gency water wells within the City, pumping stations, and water reservoirs. Justification It is critical that the City has an adequate supply of water that meets federal and state drinking water requirements. To meet these objectives, the City must continually evaluate the system and make improvements as needed. Supplemental Information Typical activities performed under this project include: piping modifications, equipment replacements associated with water delivery, Supervisory Control software upgrades, system modifications for water system quality compliance, implementation of an asset management system, conditional assessment of the reliability of transmission mains, and security system installations. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5YearCIP Beyond 5 Total Year CIP Total Water Fund Total N/A 386,213 303,000 254,000 261,620 269,469 277,553 285,880 1,348,522 N/A 386,213 303,000 254,000 261,620 269,469 277,553 285,880 1,348,522 0 0 N/A N/A 606 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WATER FUND Expenditure Schedule Prior FY 2018 Project Phase Years Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction N/A 386,213 303,000 254,000 261,620 269,469 277,553 285,880 1,348,522 0 N/A Total N/A 386,213 303,000 254,000 261,620 269,469 277,553 285,880 1,348,522 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 607 WATER FUND Seismic Upgrade, Boronda Reservoir, December 2014 Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2014 Initial Project Completion: Winter 2017 Revised Project Start: Revised Project Completion: Summer 2021 Project Number: WS -09000 Water Tank Seismic Upgrade and Rehabilitation Description This project will provide tank rehabilitation, seismic upgrades, and/or tank replacement struc- tural reinforcement for the Corte Madera, Park, Boronda, and Dahl reservoirs in order to improve earthquake resistance in compliance with the American Society of Civil Engineers (ASCE 7) seismic codes. Work at the reservoir sites will also include the installation of: new seismic shut off valves between the reservoirs and valve vaults, new plug valves, piping and pipe supports in the valve vaults, and recoating of the interior and exterior reservoir walls. Justification Palo Alto's water tanks have no protection from water loss in a seismic event. If an earthquake causes a significant water leak, various impacts such as loss of water for fire fighting purposes, loss of water storage for drinking, property damage from flooding or mudslides, and environ- mental damages could occur. The seismic protection systems will preserve potable water after a seismic event. Additionally, during the seismic upgrade of the Montebello reservoir the struc- tural condition of the tank required significant repair, which is now anticipated in the remaining three tanks constructed in a similar time period. Significant Changes 2019-2023 CIP: Project was retitled from "Seismic Water System Upgrade". Budget has also increased by $6.4 million to account for scope changes and construction cost escalation. 608 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Water Fund Total Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 2,104,216 3,623,828 2,786,154 3,000,000 2,000,000 2,000,000 2,104,216 3,623,828 2,786,154 3,000,000 2,000,000 2,000,000 FY 2022 Expenditure Schedule 0 0 FY 2023 5 Year CIP Total O 7,000,000 O 7,000,000 Beyond 5 Year CIP Total O 11,890,370 O 11,890,370 Project Phase Construction Design Total Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 1,683,370 3,623,828 2,786,154 3,000,000 2,000,000 2,000,000 420,837 0 0 0 0 0 2,104,207 3,623,828 2,786,154 3,000,000 2,000,000 2,000,000 FY 2022 FY 2023 5Year CIP Total O 0 7,000,000 O 0 0 O 0 7,000,000 Beyond 5 Year CIP Total O 11,469,524 O 420,837 O 11,890,361 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 609 WATER FUND Fund: Water Fund - Operating Category: System Improvements Project Location: Software maintenance & update Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -02014 Staff collecting data for GIS system Water, Gas, Wastewater Utility GIS Data Description This project covers the annual maintenance and support contract to improve the ability of Utili- ties Department staff to use the Geographic Information System (GIS). As with other GIS activi- ties, continuing the completion of data -related tasks is the primary emphasis. Because field personnel still need accurate paper maps in the field, standard map books will be produced that meet their specific needs. Funding is also included to improve the GIS user interface to better serve the unique requirements of Utility Department users. Justification The GIS program is used for interfacing with modeling software to perform engineering analysis and master planning; developing and prioritizing cost-effective capital improvement designs; and asset management of the City's utility enterprise system; thereby enhancing the level of service to utility customers. 610 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Transfer from Gas Fund Transfer from Wastewater Collection Fund Water Fund Total Project Phase Construction Total Prior FY 2018 Years Budget FY 2018 Est. FY 2021 FY 2023 5 Year CIP Total N/A 134,209 134,209 147,630 152,059 156,621 161,320 166,160 783,790 N/A 134,209 134,209 147,630 152,059 156,621 161,320 166,160 783,790 Beyond 5 Year CIP Total 0 0 N/A N/A N/A 283,036 181,582 147,630 152,059 156,620 161,318 166,157 783,784 0 N/A N/A 551,454 450,000 442,890 456,177 469,862 483,958 498,477 2,351,364 0 N/A Prior Years N/A N/A FY 2018 Budget 551,454 Expenciture Schec FY 2018 Est. 450,000 ule 442,890 456,177 469,862 483,958 FY 2023 5 Year CIP Total 498,477 2,351,364 551,454 450,000 442,890 456,177 469,862 483,958 498,477 2,351,364 Beyond 5 Year CIP Total 0 0 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Community Services & Facilities Section: Efficient and Effective Service Delivery Goal: C-1 Policy: C-1.3 Program: C1.3.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 611 CITY OF PALO ALTO WATER FUND Water Main Replacements WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 613 WATER FUND 16" HDPE pipe ready to be installed Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2015 Initial Project Completion: Winter 2017 Revised Project Start: Revised Project Completion: Winter 2019 Project Number: WS -12001 Water Main Replacement -Project 26 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Year 2019. Mains are selected by researching the maintenance history of the system and identifying those that are undersized, corroded, and subject to breaks. The proj- ect scope includes approximately 9,708 linear feet (which represents 0.8% of the City's Water Distribution System) of mains and services on various streets within the City, including areas in University Park and Downtown North. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2019-2023 CIP: This project included Upgrade Downtown which added an additional $3.0 mil- lion for construction services. Funding was increased by $0.6 million in 2019 to include project closing activities for both WMR 26 and Upgrade Downtown projects. 2018-2022 CIP: This project was delayed due to recent increases in construction cost which has required the department to reduce the scope of the project. 614 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Water Fund Total Prior FY 2018 Years Budget FY 2018 Est. 353,122 9,574,668 6,553,048 600,000 0 353,122 9,574,668 6,553,048 600,000 0 FY 2021 0 0 0 Expenciture Schedule 0 FY 2023 5YearCIP Total O 600,000 O 600,000 Beyond 5 Year CIP Total O 7,506,170 O 7,506,170 Project Phase Construction Design Total Prior Years FY 2018 Budget FY 2018 Est. 282,494 9,574,668 6,553,048 70,619 0 0 353,113 9,574,668 6,553,048 FY 2019 600,000 0 600,000 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5Year CIP Total O 600,000 O 0 O 600,000 Beyond 5 Year CIP Total O 7,435,542 O 70,619 O 7,506,161 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 615 WATER FUND Installed 16" HDPE pipe waiting to be backfilled Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2016 Initial Project Completion: Winter 2018 Revised Project Start: Summer 2018 Revised Project Completion: Winter 2020 Project Number: WS -13001 Water Vain Replacement -Project 27 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2018 and 2019. Mains are selected by researching the mainte- nance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approximately 9,150 linear feet (which represents 0.8% of the City's Water Distribution System) of mains and services on various streets within the City, including areas in the Oak Creek and Greenmeadow neighborhoods. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, some are located in areas of high liquefaction, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change; please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2019-2023 CIP: Project budget has increased by $0.6 million to account for construction cost escalation. 2018-2022 CIP: The construction is postponed to start in the later part of FY 2019 due to delays of WMR 26. 616 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Water Fund Total Prior FY 2018 Years Budget 42,500 675,000 42,500 675,000 FY 2018 Est. 0 0 7,175,000 0 7,175,000 0 FY 2021 0 0 0 Expenciture Schedule 0 FY 2023 5 Year CIP Total O 7,175,000 O 7,175,000 Beyond 5 Year CIP Total O 7,217,500 O 7,217,500 Project Phase Construction Design Total Prior Years 34,000 8,500 42,500 FY 2018 Budget FY 2018 Est. FY 2019 0 150,000 6,500,000 675,000 (150,000) 675,000 675,000 0 7,175,000 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5 Year CIP Total O 6,500,000 O 675,000 O 7,175,000 Beyond 5 Year CIP Total O 6,684,000 O 533,500 O 7,217,500 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 617 WATER FUND New HDPE main connecting to side street with new valve Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Winter 2019 Revised Project Start: Summer 2019 Revised Project Completion: Winter 2021 Project Number: WS -14001 Water Main replacement -Project 28 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2019 and 2020. Mains are selected by researching the mainte- nance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approximately 11,810 linear feet (which represents 1.1% of the City's Water Distribution System) of mains and services on various streets within the City, including areas in the Duveneck/St. Francis, Barron Park, and Charleston Meadows neighbor- hoods. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, some are located in areas of high liquefaction, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change; please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2018-2022 CIP: Due to delays of WMR 26 and 27, the project design and construction will be delayed to FY 2019 and FY 2020. 618 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Water Fund Total Prior FY 2018 Years Budget 0 0 0 FY 2018 Est. O 585,107 5,851,070 O 585,107 5,851,070 FY 2021 0 0 0 Expenciture Schedule 0 FY 2023 5YearCIP Total O 6,436,177 O 6,436,177 Beyond 5 Year CIP Total O 6,436,177 O 6,436,177 Project Phase Construction Design Total Prior Years 0 0 0 FY 2018 Budget 0 0 0 FY 2018 Est. FY 2019 FY 2020 O 0 5,851,070 O 585,107 0 O 585,107 5,851,070 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5Year CIP Total O 5,851,070 O 585,107 O 6,436,177 Beyond 5 Year CIP Total O 5,851,070 O 585,107 O 6,436,177 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 619 WATER FUND 16" HDPE pipe ready to be installed by open trench method Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2018 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2020 Revised Project Completion: Winter 2022 Project Number: WS -15002 Water Main replacement -Project 29 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2020 and 2021. Mains are selected by researching the mainte- nance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approximately 10,550 linear feet (which represents 0.9% of the City's Water Distribution System) of mains and services on various streets within the City, including areas in the Evergreen Park, Ventura, and Charleston Meadows neighborhoods. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, some are located in areas of high liquefaction, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2018-2022 CIP: Due to delays of WMR 26, 27 and 28, the project design and construction will be postponed to FY 2020 and FY 2021. 620 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Water Fund Total Prior FY 2018 Years Budget 0 0 0 FY 2018 Est. 0 0 FY 2021 O 602,660 6,026,602 O 602,660 6,026,602 0 Expenciture Schedule 0 FY 2023 5 Year CIP Total O 6,629,262 O 6,629,262 Beyond 5 Year CIP Total O 6,629,262 O 6,629,262 Project Phase Construction Design Total Prior Years FY 2018 Budget FY 2018 Est. O 0 0 O 0 0 O 0 0 FY 2019 FY 2020 FY 2021 O 0 6,026,602 O 602,660 0 O 602,660 6,026,602 FY 2022 FY 2023 5 Year CIP Total O 0 6,026,602 O 0 602,660 O 0 6,629,262 Beyond 5 Year CIP Total O 6,026,602 O 602,660 O 6,629,262 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 621 WATER FUND HDPE pipe waiting to be fused Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Managing Department: Utilities Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Summer 2021 Revised Project Completion: Winter 2023 Project Number: WS -16001 Water Vain Replacement -Project 30 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2021 and 2022. Mains are selected by researching the mainte- nance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approximately 10,425 linear feet (which represents 0.9% of the City's Water Distribution System) of mains and services on various streets within the City, including areas in the Community Center, Midtown/Midtown West and Palo Verde, and Green - meadow neighborhoods. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, some are located in areas of high liquefaction, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change; please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2018-2022 CIP: Due to delays of WMR 26 - 29, the project design and construction is post- poned to FY 2021 and FY 2022. 622 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Water Fund Total Prior FY 2018 Years Budget 0 0 0 FY 2018 Est. 0 0 0 0 FY 2021 O 620,740 6,207,400 O 620,740 6,207,400 Expenciture Schedule 5 Year CIP Total O 6,828,140 O 6,828,140 Beyond 5 Year CIP Total O 6,828,140 O 6,828,140 Project Phase Construction Design Total Prior Years FY 2018 Budget O 0 O 0 O 0 FY 2018 Est. 0 0 0 FY 2019 0 0 0 FY 2020 FY 2021 FY 2022 O 0 6,207,400 O 620,740 0 O 620,740 6,207,400 FY 2023 5Year CIP Total O 6,207,400 O 620,740 O 6,828,140 Beyond 5 Year CIP Total O 6,207,400 O 620,740 O 6,828,140 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 623 WATER FUND Installed 16" HDPE pipe waiting to be backfilled Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Various Locations Managing Department: Utilities Initial Project Start: Summer 2020 Initial Project Completion: Winter 2022 Revised Project Start: Summer 2022 Revised Project Completion: Spring 2024 Project Number: WS -19001 Water Vain Replacement -Project 31 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2022 and 2023. Mains are selected by researching the mainte- nance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes 9,550 linear feet (which represents 0.8% of the City's Water Distribution System) of mains and services on various streets within the City, including areas in the Evergreen Park, Midtown/Midtown West, Old Palo Alto, and Ventura neighborhoods. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, some are located in areas of high liquefaction, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change; please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2018-2022 CIP: Due to delays of WMR 26 - 30, project design and construction is postponed to FY 2022 and FY 2023. 624 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Water Fund Total Prior FY 2018 Years Budget 0 0 0 FY 2018 Est. 0 0 0 0 0 0 FY 2021 5 Year CIP Total 639,362 6,396,320 7,035,682 O 639,362 6,396,320 7,035,682 Expenciture Schedule Beyond 5 Year CIP Total 0 7,035,682 O 7,035,682 Project Phase Construction Design Total FY 2018 Budget FY 2018 Est. 0 0 0 O 0 0 O 0 0 FY 2019 0 0 0 FY 2020 0 0 FY 2022 5 Year CIP FY 2023 Total 0 6,396,320 6,396,320 O 639,362 0 639.362 O 639,362 6,396,320 7,035,682 Beyond 5 Year CIP Total O 6,396,320 O 639,362 O 7,035,682 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 625 WATER FUND Old water main being replaced Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Various Locations Managing Department: Utilities Initial Project Start: Summer 2023 Initial Project Completion: Fall 2024 Revised Project Start: Revised Project Completion: Project Number: WS -20000 Water Vain Replacement -Project 32 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2023 and 2024. Mains are selected by researching the mainte- nance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope will include approximately 15,000 to 25,000 linear feet of mains and services on various streets within the City. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, and others are subject to recurring breaks. Significant Changes 2019-2023 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5YearCIP Beyond 5 Total Year CIP Total Water Fund Total 0 0 0 0 0 0 0 0 0 0 0' 0 0 658,820 658,820 6,588,200 7,247,020 0 658,820 658,820 6,588,200 7,247,020 626 WATER FUND • i ITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET WATER FUND Expenciture Schec ule Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total O 0 0 0 0 0 0 0 0 6,588200 6,588,200 O 0 0 0 0 0 0 658,820 658,820 0 658,820 O 0 0 0 0 0 0 658,820 658,820 6,588,200 7,247,020 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-4.1 Program: N4.13.2 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 627 CITY OF PALO ALTO John Lucas GREER � City of m 1 Palo AlARK���;.,, CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 629 CITY OF PALO ALTO TECHNOLOGY FUND CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 631 TECHNOLOGY FUND Overview The Technology Fund accounts for expenses associated with citywide Information Technology activities. Technology Fund capital projects enhance service delivery to the community and to City staff through the delivery and implementation of Information Technology infrastructure. It is important to note that all expenditures in the Technology Fund are reimbursed by transfers from the other City funds benefiting from the services and purchases incurred in the Technol- ogy Fund. Overall, a total of six capital projects are programmed over the five-year Capital Improvement Program (CIP). The projects outlined in the capital program represent only a small subset of the total number of technology projects delivered to the City, as most technology projects are funded through the operating budget and do not meet the criteria of a capital proj- ect. Please refer to the Information Technology Department section of the Operating Budget for additional information. The budget for the Technology Fund Capital Improvement Program is accounted for in two separate categories: Citywide Technology Upgrades and Department Technology Upgrades and Improvements. Technology Fund Capital Citywide Expenditures Technology $4'°° °°° Upgrades -IIIII The Citywide Technology i Upgrades category includes $2,000,000 1 projects that benefit multiple � t t City departments. They tend to I have a larger scope and thus t entail more coordination and t complexity. For the 2019-2023 $0 __ __ N 2015 FY 2017 FY 2019 FY 2021 FY 2023 Capital Improvement Program, Actuals Actuals Adopted Projected Projected $6.0 million is allocated within this category, of which $0.5 million in funding was approved by the City Council in prior years. Recent Accomplishments: • Implemented additional disaster recovery and security software/hardware to further bolster the City's network security presence. • Implemented an Infrastructure Management System (IMS) (configuration of the existing Maintenance Connection and Questica systems) to maintain an up-to-date inventory of the City's infrastructure, which will support ongoing staff and City Council attention to infrastructure budgeting, planning, and accountability. • Purchased radios and related equipment to move to the new Countywide radio communication system. 632 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET TECHNOLOGY FUND 2019-2023 Capital Improvement Program Recurring Projects: There is one recurring project within this category: • Radio Infrastructure Replacement: This project, which is funded by annual transfers from the General Fund and Utility Enterprise Funds, allows for the replacement of various items in the City's Public Safety infrastructure inventory. Most recently, the City has participated with 14 other local agencies in an effort organized by the Silicon Valley Regional Interoperability Authority (SVRIA) to move towards a Countywide 700 Mhz radio communication system. The City's share for this project is estimated to be $4.2 million (General Fund: $2.8 million; Utility Funds: $1.4 million). The remaining share will be funded in future years as the costs associated with this project are refined. Non -Recurring Projects: • IT Disaster Recovery: This initiative identifies and addresses gaps in business continuity. The project includes $0.08 million for additional enhancements. • Enterprise Resource Planning Upgrade (Reserve): This project will replace the existing Enterprise Resource Planning (ERP) system and Customer Information System (CIS) with a best -fit solution to better meet the City's needs. Department Technology Upgrac Improvements es anc The Department Technology Upgrades and Improvements category includes projects that ben- efit one or a limited number of City departments. For the 2019-2023 Capital Improvement Pro- gram, $0.9 million is programmed within this category. Recent Accomplishments: • Initiated a replacement of the My Utilities Account (MUA) self-service customer portal scheduled to complete by Summer 2018 providing new online services and functionality. • Continued to enhance technology used at the Development Center for efficiency and effectiveness of the services offered. 2019-2023 Capital Improvement Program Recurring Projects: The 2019-2023 Adopted CIP includes one recurring project within this category: • Utilities Customer Billing System Continuous Improvements: This project allows for enhancements to the Utilities Billing system particularly in response to new legislative, regulatory, and security requirements. Other system enhancements may include third party or hosted services for bill printing and invoicing, customer self-service portal (My Utilities Account), and reporting capabilities. This project will continue to be recurring until an upgrade or replacement of the ERP and Utilities Billing system is completed. After the systems are implemented, the project will be reevaluated to determine if recurring funding is required ($0.3 million). TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 633 TECHNOLOGY FUND Non -Recurring Projects: • Public Safety Computer -Aided Dispatch (CAD) Replacement: The old Public Safety CAD system, PSSI, was replaced by the Intergraph CAD system. This replacement was a Tri-City coordinated effort between Mountain View, Los Altos, and Palo Alto. The FY 2019 Capital Budget includes $0.4 million for the completion of this project. • Development Center Blueprint Technology Enhancements: This project allows for the introduction of new technologies to support business processes and optimize customer service at the Development Center. Major enhancements to the existing Accela permitting system are included in this initiative. The FY 2019 Capital Budget includes $0.2 million for the completion of this project. Summary of Capital Activity TECHNOLOGY FUND Project Number Project Title FY 2017 Actuals FY 2018 Estimate FY 2019 Adopted FY 2020 FY 2021 FY 2022 FY 2023 5 -Year Total Source of Funds Transfers from Other Funds Transfers from Electric Fund TE-10001 Utilities Customer Billing System Continuous Support TE-05000 Radio Infrastructure Replacement 122,856 73,713 0 0 0 0 0 0 132,413 80,913 0 0 0 0 0 0 Transfers from Electric Fund Total 255,269 154,626 0 0 0 0 0 0 Transfers from Fiber Optics Fund TE-10001 Utilities Customer Billing System Continuous 941 565 0 0 0 0 0 0 Support Transfers from Fiber Optics Fund Total Transfers from Gas Fund TE-10001 Utilities Customer Billing System Continuous Support TE-05000 Radio Infrastructure Replacement 941 565 0 0 0 0 0 0 47,317 28,391 0 0 0 0 0 0 132,413 80,912 0 0 0 0 0 0 Transfers from Gas Fund Total 179,730 109,303 0 0 0 0 0 0 Transfers from General Fund TE-05000 Radio Infrastructure Replacement 246,798 479,300 64,000 64,000 64,000 64,000 64,000 320,000 Transfers from General Fund Total Transfers from Refuse Fund 246,798 479,300 64,000 64,000 64,000 64,000 64,000 320,000 TE-10001 Utilities Customer Billing System Continuous 28,718 17,231 20,103 0 0 0 0 20,103 Support Transfers from Refuse Fund Total 28,718 17,231 20,103 0 0 0 0 20,103 l l I 634 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET TECHNOLOGY FUND Project Number Project Title FY 2017 Actuals FY 2018 Estimate FY 2019 Adopted FY 2020 FY 2021 FY 2022 FY 2023 5 -Year Total Transfers from Storm Drainage Fund TE-10001 Utilities Customer Billing System Continuous Support 6,142 3,685 4,299 0 0 0 0 4,299 Transfers from Storm Drainage Fund Total Transfers from Utilities Administration Fund TE-05000 TE-10001 Radio Infrastructure Replacement Utilities Customer Billing System Continuous Support 6,142 3,685 4,299 0 0 0 0 4,299 0 0 20,000 20,000 20,000 20,000 20,000 100,000 O 0 150,598 0 0 0 0 150,598 Transfers from Utilities Administration Fund Total Transfers from Wastewater Collection Fund TE-10001 Utilities Customer Billing System Continuous Support TE-05000 Radio Infrastructure Replacement 0 0 170,598 20,000 20,000 20,000 20,000 250,598 15,856 9,513 0 0 0 0 0 0 132,413 80,912 0 0 0 0 0 0 Transfers from Wastewater Collection Fund Total Transfers from Water Fund TE-10001 Utilities Customer Billing System Continuous Support TE-05000 Radio Infrastructure Replacement 148,269 90,425 0 0 0 0 0 0 28,178 16,902 0 0 0 0 0 0 132,413 80,912 0 0 0 0 0 0 Transfers from Water Fund Total 160,591 97,814 0 0 0 0 0 0 Total Transfers from Other Funds 1,026,458 952,949 259,000 84,000 84,000 84,000 84,000 595,000 Other Revenue TE-05000 Radio Infrastructure Replacement: Stanford Other Revenue Total Total Other Revenue O 114,464 16,000 16,000 16,000 16,000 16,000 80,000 0 114,464 16,000 16,000 16,000 16,000 16,000 80,000 O 114,464 16,000 16,000 16,000 16,000 16,000 80,000 Use of Funds Total Sources a 1,026,458 1,067,413 275,000 100,000 100,000 100,000 100,000 675,000 Citywide Technology Upgrades and Improvements TE-13004 Infrastructure Management System 33,090 84,978 0 0 0 0 0 0 TE-13001 Interactive Voice Response 58,917 0 0 0 0 0 0 0 TE-01012 IT Disaster Recovery Plan 63,570 51,214 80,929 0 0 0 0 80,929 TE-05000 Radio Infrastructure Replacement 1,200,820 2,200,903 529,904 100,000 100,000 100,000 100,000 929,904 TE-00010 Telephone System Replacement 1,125 0 0 0 0 0 0 0 Total Citywide Technology Upgrades and Improvements 1,357,522 2,337,095 610,833 100,000 100,000 100,000 100,000 1,010,833 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 635 TECHNOLOGY FUND Project Number Project Title FY 2017 Actuals FY 2018 Estimate FY 2019 Adopted FY 2020 FY 2021 FY 2022 FY 2023 5 -Year Total Department Technology Upgrades and Improvements TE-12001 Development Center Blueprint Technology 169,899 120,562 150,000 62,814 0 0 0 212,814 Enhancement TE-19000 Enterprise Resource Planning Upgrade 0 0 1,250,000 3,700,000 0 0 0 4,950,000 (Reserve) TE-08004 Fire Mobile Data Computer 5,895 0 0 0 0 0 0 0 TE-11001 Library Computer System Software 51,326 148,578 0 0 0 0 0 0 TE-06001 Library RFID Implementation 0 8,525 0 0 0 0 0 0 TE-11002 Mobile In -Car Video System Replacement 17,793 0 0 0 0 0 0 0 TE-95016 Permit Information Tracking System 0 73,359 0 0 0 0 0 0 TE-09000 Public Safety Computer -Aided Dispatch 12,101 67 408,000 0 0 0 0 408,000 Replacement TE-10001 Utilities Customer Bill System Improvements 23,235 104,122 275,000 0 0 0 0 275,000 Total Department Technology Upgrades and Improvements 280,249 455,213 2,083,000 3,762,814 0 0 0 5,845,814 Total Uses 1,637,771 2,792,308 2,693,833 3,862,814 100,000 100,000 100,000 6,856,647 636 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET TECHNOLOGY FUND Citywide Technology Upgrades and Improvements TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 637 TECHNOLOGY FUND New Financial System Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2018 Initial Project Completion: Summer 2022 Revised Project Start: Revised Project Completion: Project Number: TE-19000 Enterprise Resource Planning Upgrade (Reserve) Description This project provides funding to replace the existing Enterprise Resource Planning (ERP) sys- tem and Customer Information System (CIS) with a best -fit solution to better meet the City's needs. Justification The City's existing ERP system, SAP, was selected in 2002 with the purpose of integrating vari- ous business process and moving towards electronic Government (eGovernment). In Fiscal Year 2003, the implementation of SAP's Enterprise Central Component (ECC 4.6C) core modules was completed and since then the City has been running SAP to support Accounting, Finance, Purchasing, Project Management, Plant Maintenance, Budgeting, Payroll, Human Resource Man- agement, and Service Order Management. In 2009, the City completed a major upgrade to SAP (ECC 6.0). The City also replaced the former utility billing system (Banner) with the implemen- tation of SAP's Customer Relationship Management (CRM) Utilities Customer Electronic Ser- vices (also known as My Utilities Account customer portal) and Business Intelligence Systems (BI). Supplemental Information Technology and Business needs have changed dramatically since the current ERP solution was selected and implemented. 638 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET TECHNOLOGY FUND Funds current recommended reflected only estimated costs for a limited number of licenses, a vendor design team, and very limited back -fill of staff. Once a vendor is selected, full system and implementation costs will be updated. The replacement of the existing ERP is anticipated to address a number of issues currently fac- ing the City, including the following: • The City is currently running an old version of SAP which does not support increasing demands in business and technology; • The investment required to support and maintain the current ERP systems is high; ▪ The City requires a new system that is user friendly with faster response times for any add/ modify needs; • A new system will facilitate automation of additional business processes which are not supported in the current software; • The City anticipates improvements to quality and reliability of information will enhance decision making with a new system; • Strengthen the reporting capacity of the City in a user-friendly manner. Funding Sources Schedule Funding Source Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5YearCIP Total Beyond 5 Year CIP Total Technology Fund 0 0 O 1,250,000 3,700,000 0 0 O 4,950,000 O 4,950,000 Total 0 0 O 1,250,000 3,700,000 0 Expenditure Schedule 0 O 4,950,000 O 4,950,000 Project Phase 0 0 FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5 Year CIP Total Beyond 5 Year CIP Total Design Total 0 0 O 1,250,000 3,700,000 O 1,250,000 3,700,000 0 0 0 0 O 4,950,000 O 4,950,000 O 4,950,000 O 4,950,000 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Efficient and Effective Service Delivery Goal: C-1 Policy: C-1.3 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 639 TECHNOLOGY FUND Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2012 Initial Project Completion: Summer 2015 Revised Project Start: Summer 2015 Revised Project Completion: Spring 2019 Project Number: TE-01012 IT Disaster Recovery IT Disaster Recovery Plan Description Provide the means to resume mission critical business operations should any disaster occur that renders the City's primary computer system infrastructure inoperable. The funding within this project allows for the City to deploy appropriate disaster recovery and business continuity solu- tions. Justification Over the last five years the City has deployed disaster recovery solutions for the City's data and mission critical applications. Remaining funds from this CIP will be used to further enhance the disaster recovery and business continuity solutions. Funding Source Prior Years Technology Fund 446,479 Total Funding Sources Schedule FY 2018 Budget FY 2018 Est. 1111 132,143 51,214 80,929 446,479 132,143 51,214 80,929 FY 2020 0 0 FY 2021 0 0 FY 2022 Expenciture Schec ule 0 0 FY 2023 5Year CIP Beyond 5 al Year CIP Total O 80,929 0 578,622 O 80,929 0 578,622 Project Phase Construction Design Total Prior Years FY 2018 Budget FY 2018 Est. FY 2019 414,537 132,143 51,214 80,929 31,941 0 0 0 0 0 446,478 132,143 51,214 80,929 0 0 FY 2020 FY 2021 FY 2022 FY 2023 0 0 0 0 5 Year CIP Total 80,929 0 80,929 Beyond 5 Year CIP Total 0 546,680 O 31,941 O 578,621 640 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET TECHNOLOGY FUND Relationship to Comprehensive Plan Primary Connection Element: Safety Section: Natural Hazards Goal: S-2 Policy: S-2.1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 641 TECHNOLOGY FUND Public Safety Radios Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: TE-05000 Radio Infrastructure Replacement Description This project funds the transition to the new Silicon Valley Regional Communications System (SVRCS) Radio System from the City's legacy analog radio system. The City is participating with 14 other local agencies in an effort organized by the Silicon Valley Regional Interoperability Authority (SVRIA) to move to a countywide 700 Mhz radio communication system. This proj- ect provides funding for the City's share of establishing an interoperable radio communication system within the region and radios for all Palo Alto City users. Upon completion of the project, the law enforcement, fire and rescue service, emergency medical response, and disaster recov- ery units within the participating agencies will be able to communicate via an integrated voice and data communications system. Justification Communications systems require continued replacement as infrastructure and equipment ages. Within the region, the communications systems have been fragmented. The new SVRCS system will provide interoperable communications compliant with Department of Homeland Security communications guidelines. Supplemental Information The current SVRCS schedule provides for Palo Alto users to migrate to the system beginning in Summer 2018, with an estimated full implementation by Winter 2018. Expenses planned for Fis- cal Year 2019 include radio infrastructure and digital voice recorders. Recurring capital costs of $100,000 are programmed in each of the years of the CIP. 642 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET TECHNOLOGY FUND Funding Sources Schedule Prior FY 2018 Funding Source Years Budget FY 2018 Est. FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Revenue from Other Agencies Technology Fund Transfer from Electric Fund Transfer from Gas Fund Transfer from General Fund Transfer from Utilities Administration Fund Transfer from Wastewater Collection Fund Transfer from Water Fund Total N/A 114,464 114,464 16,000 N/A 1,713,394 1,283,490 429,904 0 N/A 80,913 N/A 80,912 N/A 479,300 N/A 0 N/A 80,912 N/A 80,912 80,913 80,912 479,300 0 80,912 80,912 16,000 0 0 16,000 0 0 16,000 0 0 16,000 0 0 O 0 0 0 0 64,000 64,000 64,000 64,000 64,000 20,000 20,000 20,000 20,000 20,000 O 0 0 0 0 O 0 0 0 0 N/A 2,630,807 2,200,903 529,904 100,000 100,000 100,000 100,000 929,904 80,000 429,904 0 Expenditure Schedule 0 320,000 100,000 0 0 0 0 0 0 0 0 0 0 0 N/A N/A N/A N/A N/A N/A N/A N/A N/A Project Phase Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 2,630,807 2,200,903 529,904 100,000 100,000 100,000 100,000 929,904 N/A 2,630,807 2,200,903 529,904 100,000 100,000 100,000 100,000 929,904 0 0 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Service to the Public Goal: C-2 Policy: C-2.2 Potential Board/Commission Review: Architectural Review Board Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 643 CITY OF PALO ALTO TECHNOLOGY FUND Department Technology Upgrades and Improvements TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 645 TECHNOLOGY FUND Development Center Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2011 Initial Project Completion: Spring 2014 Revised Project Start: Summer 2011 Revised Project Completion: Summer 2021 Project Number: TE-12001 Development Center Blueprint Technology Enhancements Description This project will focus on installing an operating electronic permitting system, including the hardware, software, and training for system operations. Project funds may also be used to pro- vide continued enhancement and integration with the City's permitting software Accela. The department, in collaboration with the City Manager's Office and Information Technology Department, may also utilize funds for new emerging technologies which increase customer service or improve service delivery. Justification This project falls under the scope of the Development Center Blueprint Project that was approved by the City Council in December of 2011 and will enhance the efficiency and effective- ness of the Development Services Department. Supplemental Information 2018-2022 CIP: The Department anticipates the need to extend the original completion date to allow time to finish projects that are in progress, not yet started, and to accomplish new initia- tives. For Fiscal Year 2018, the Department will focus on installing an operating electronic per- mitting system, including the hardware, software, and training for system operations. Some of the other projects that are in progress are the creation of web self-service and publications sites; the development of permit -centric mobile applications; the purchase of field ready hard- ware and associated data plans to support inspections; and the creation of performance reports/metrics. 646 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET TECHNOLOGY FUND Funding Sources Schedule Funding Source Technology Fund Total Prior Years 1,103, 230 FY 2018 Budget 421,956 FY 2018 Est. 120,562 FY 2019 150,000 FY 2020 62,814 1,103,230 421,956 120,562 150,000 62,814 FY 2021 0 0 FY 2022 Expenditure Schedule 0 0 FY 2023 5 Year CIP Total O 212,814 O 212,814 Beyond 5 Year CIP Total O 1,436,606 O 1,436,606 Project Phase Construction Design Total Prior Years 1,072,081 31,149 1,103,230 FY 2018 Budget 421,956 0 421,956 FY 2018 Est. 120,562 0 120,562 FY 2019 150,000 0 150,000 FY 2020 62,814 0 62,814 FY 2021 0 0 0 FY 2022 0 0 0 FY 2023 5Year CIP Total O 212,814 O 0 O 212,814 Beyond 5 Year CIP Total O 1,405,457 O 31,149 O 1,436,606 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Service to the Public Goal: C-2 Policy: C-2.2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 647 TECHNOLOGY FUND Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2008 Initial Project Completion: Summer 2011 Revised Project Start: Spring 2012 Revised Project Completion: Summer 2019 Project Number: TE-09000 New CAD Console Public Safety Computer -Aided Dispatch Replacement Description This project was establish to replace the public safety Computer Aided Dispatch (CAD), installed in 1999, as phase one and replace the legacy Records Management System (RMS) as phase two. The new applications were purchased in partnership with the cities of Mountain View and Los Altos. The CAD installation was completed in 2014 and the system is operated over a microwave network with the partner cities. The configuration of the RMS phase contin- ues in partnership with the neighboring agencies. However, the RMS phase has encountered delays due to vendor product development and resource management. Justification The project has improved information sharing between the dispatch centers in Palo Alto, Moun- tain View, and Los Altos with the implementation of the CAD system in 2014. The purchase and/ or sharing of a joint CAD and RMS system will provide some level of consolidation of services, but does not require the significant capital investment that a physical consolidation would require. The joint purchase leveraged funds from all three cities to purchase better technology. Supplemental Information This replacement project takes advantage of the foundation of hardware, software, and knowl- edge in the North County, and provides integration across the jurisdictions that will help to improve communication, provide enhanced connectivity, and allow for better coordination of public safety operations in the field. The implementation of the Records Management System (RMS) in in process, with completion estimated for summer 2019. 648 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET TECHNOLOGY FUND Significant Changes 2018-2022 CIP: The RMS portion of the project has taken longer to complete than anticipated due to additional configuration work on the system by the vendor to meet the Tri-City require- ments that are necessary for successful project completion. The three cities have allocated con- siderable time and resources to the RMS project but issues with the application must be addressed by the vendor before the system can go online. Funding Sources Schedule Funding Source Technology Fund Total Prior Years 991,932 FY 2018 Budget 408,067 991,932 408,067 FY 2018 Est. FY 2019 67 408,000 67 408,000 Expenc FY 2020 0 0 FY 2021 FY 2022 0 0 iture Schedule 0 0 5 Year CIP Beyond 5 FY 2023 Total Year CIP Total O 408,000 O 408,000 O 1,399,999 O 1,399,999 Project Phase Construction Design Total Prior Years 802,156 189,776 991,932 408,067 FY 2018 Budget 408,067 FY 2018 Est. O 0 0 O 0 0 O 0 0 67 408,000 0 0 0 67 408,000 5 Year CIP Total O 408,000 O 0 O 408,000 Beyond S Year CIP Total O 1,210,223 0 189,776 O 1,399,999 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Service to the Public Goal: C-2 Policy: C-2.2 Environmental Impact Analysis: N/A TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 649 TECHNOLOGY FUND Customer Relationship Management Utilities Customer Billing System Improvements Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: TE-10001 Utilities Customer Bill System Improvements Description This project provides regulatory enhancements and improved security for the Utilities billing system. Through the implementation of this recurring project the Utilities Department will be responsive to new legislation and legal requirements. Securing customer sensitive information and complying with Payment Card Industry (PCI) data security standards will continue to be a priority as well. Justification This project provides software system updates to meet mandatory security, regulatory, and governing requirements. This includes reviewing the various Meter -to -Cash business processes, the My Utilities Account online customer portal, reporting tools, bill print software, and the Cus- tomer Relationship Management (CRM) solution for the Utilities Billing System. The Enterprise Funds share proportionately in the costs of this project. Significant Changes 2019-2023 CIP: Enhancements to the new customer portal will continue to allow for enhance- ments to the bill print software and Utilities Billing system, particularly in response to new legis-lative, regulatory, and security requirements. 2018-2022 CIP: A replacement of the My Utilities Account (MUA) self -customer service portal is scheduled to be completed by Summer 2018 and will provide new online self-services and functionality. 650 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET TECHNOLOGY FUND Supplemental Information This project will continue to be recurring until an upgrade or replacement of the City's Enterprise Resource Planning (ERP) system and Utilities Billing system are complete. After the systems are implemented, the project will be reevaluated to determine if recurring funding is required. Funding Source Technology Fund Transfer from Electric Fund Transfer from Fiber Optics Fund Transfer from Gas Fund Transfer from Refuse Fund Transfer From Storm Drainage Fund Transfer from Utilities Administration Fund Transfer from Wastewater Collection Fund Transfer from Water Fund Total Prior FY 2018 Years Budget N/A Func ing Sources Schec FY 2018 Est. FY 2019 120,602 (45,878) 100,000 N/A 73,713 73,713 0 0 0 0 ule FY 2023 5 Year CIP Total 0 100,000 0 0 Beyond 5 Year CIP 0 0 N/A 565 565 0 0 0 0 0 0 0 N/A 28,391 28,391 Total N/A N/A N/A 0 0 0 0 0 0 0 N/A N/A 17,231 17,231 20,102 0 0 0 0 20,102 0 N/A N/A 3,685 3,685 4,300 0 0 0 0 4,300 0 N/A N/A N/A 0 0 150,598 0 0 0 0 150,598 0 N/A 9,513 9,513 N/A 16,902 16,902 0 0 0 0 0 0 0 N/A 0 0 0 0 0 0 0 N/A N/A 270,602 104,122 275,000 0 0 0 0 275,000 0 N/A Expenditure Schedule Project Phase Construction Design Total Prior FY 2018 FY 2018 Years Budget Est. FY 2019 N/A 270,602 N/A N/A 270,602 0 0 0 104,122 275,000 104,122 275,000 FY 2020 0 0 FY 2021 0 0 FY 2022 0 0 FY 2023 5Year CIP Total 0 O 275,000 O 275,000 Beyond 5 Year CIP Total O N/A O N/A O N/A Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Service to the Public Goal: C-2 Policy: C-2.2 Environmental Impact Analysis: This project is categorically exempt from CEQA under section 15301. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 651 CITY OF PALO ALTO VEHICLE REPLACEMENT FUND CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 653 VEHICLE REPLACEMENT FUND Overview Activities related to the replacement, maintenance, and operations of the City's fleet and equip- ment are accounted for within the Vehicle Replacement and Maintenance Fund (VRF). The VRF Capital Improvement Program (CIP) accounts for activities related to the replacement of the City's fleet and equipment, and infrastructure necessary to operate and maintain the fleet and equipment. For detailed information on the maintenance and operation of the fleet, please refer to the Vehicle Replacement and Maintenance Fund section of the Operating Budget. The 2019- 2023 CIP includes projects totaling $22.8 million, with $7.7 million allocated in Fiscal Year 2019. Of the $7.7 million, $3.8 million is for the continuation of projects approved by City Council in prior fiscal years. It is important to note that all expenditures in the fund are reimbursed by transfers from the funds benefiting from the services and purchases incurred in the fund. A total of ten capital projects are programmed over the five year program. The budget for the VRF Capital Improvement Program is divided into two categories: Fleet Infrastructure Improvements and Vehicle and Equipment Replacement. Vehicle Fund Capital Expenditures Fleet Infrastructure Improvements $8,000,000 $6,000,000 �• The Fleet Infrastructure Improve- 0' ments category accounts for the repair or improvement of exist- $4,000,000 ing systems or structures. Exam- ples of projects previously funded in this category include fuel management software, die- $2,000,000 FY 2015 FY 2017 FY 2019 FY 2021 FY 2023 sel particulate filters required by Actuals Actuals Adopted Projected Projected Bay Area Air Quality Manage- ment District, and new fuel tanks. No projects have been recommended in this category for the 2019-2023 CIP. Recent Accomplishments • Removed and replaced the vehicle/equipment wash rack system located at the Municipal Services Center (MSC) • Added multi -product fuel dispensers to station at the MSC • Transitioned to 100% paperless work order and parts requisition system 654 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Vehicle and Ec uipment Re placement The Vehicle and Equipment Replacement Category accounts for the purchase, repair, and replacement of vehicles/equipment. Funds are collected from the department/fund that will uti- lize the vehicle/equipment over its projected useful life to ensure funds will be available when replacement is needed. When a vehicle is estimated to meet replacement criteria and has been reviewed and approved for replacement by the Fleet Review Committee, it is programmed into the Vehicle Replacement CIP that corresponds to the year the vehicle's useful life will expire. Over the 2019-2023 CIP, approximately 36% of the fleet is programmed for replacement at a cost of $22.2 million, $7.6 million of which is allocated in Fiscal Year 2019. This figure includes $3.8 million previously approved for continuation of projects into Fiscal Year 2019 that could not be completed in Fiscal Year 2018 due to timing of replacements. Key replacements in the 2019-2023 CIP are six ambulances ($1.9 million); 27 marked patrol vehi- cles ($1.7 million); two digger derricks ($0.7 million); and one wildland pumper ($0.6 million). Infrastructure Inventory TYPE/GROSS VEHICLE WEIGHT (GVW) UNLEADED DIESEL NO ENGINE HYBRID ELECTRIC TRAILER TOTAL Sedans/SUVs Police marked units Motorcycles Scooters Truck/Van <6k GVW 1 Truck/Van 6K -11K GVW 2 Trucks 11K -15K GVW 1 Trucks 15K -26K GVW 1 Dump Truck <11K GVW 1 30 27 4 5 71 82 10 4 10 22 6 2 1160 27 4 1 6 71 2 15 - - 2 - - - 16 - - - 14 - - - - Large Equip: Boom & crane trucks, aerials - 15 - - - Wildland patrol vehicles 3 - - - - - Water truck - 1 - - - - 2 18 - - - - Sweepers - 5 - - - - Backhoe, mowers, tractors, forklifts, roll- 8 47 - - 8 59 ers, air compressors, chippers, trailers 1 Asphalt rollers, water pumps, spray rigs 1 3 8 - - - 3 14 Generators, ditch witches, cable reelers 1 8 43 4 - - - 55 TOTAL 267 171 41 6 11 62 558 Fire safety 1 Vehicle classification aligned with recommended study results, shifting budgeted inventory within these categories 2 Budgeted inventory in this category shifted due to restricted availability of fuel types from the manufacturer 99 12 20 24 15 3 20 5 122 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 655 VEHICLE REPLACEMENT FUND Recent Accomplishments Delivered 51 vehicles and six pieces of equipment, including 16 vehicles for the Police Department, 15 light duty trucks/vans/SUVs, 14 heavy duty trucks, and six vehicles for the Fire Department. 2019-2023 Capital Improvement Program Recurring Projects The 2019-2023 CIP includes one recurring project, Emergency Repair and Replacement, provid- ing $100,000 annually plus salary and benefits for maintenance staff to repair and/or replace emergency vehicles/equipment that sustain damage due to accidents or unpreventable failure. This project mitigates impact to service delivery that could occur if these vehicles experienced lengthy times out of service. Since the inception of this project in Fiscal Year 2015, it has funded 25 repairs on vehicles/equipment and four replacements. Non -Recurring Projects The 2019-2023 CIP includes nine projects, with $22.2 million allocated for vehicle and equip- ment replacements. All replacements are programmed for vehicles/equipment at the end of their useful life. Criteria for vehicles/equipment replacement include but are not limited to: utili- zation based on mileage or hours of operation, age, maintenance/repair records, and funding availability. As part of the replacement policy and wherever possible, electric vehicles are con- sidered first, then vehicles that use alternative fuels. 656 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Summary of Capital Activity VEHICLE REPLACEMENT FUND Project Number Project Title FY 2017 Actuals FY 2018 Estimate FY 2019 Adopted FY 2020 FY 2021 5 -Year FY 2022 FY 2023 Total Source of Funds Transfer From the Electric Fund VR-15000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2015 VR-16000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2016 VR-17000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2017 Transfer From the Electric Fund Total Transfer From the Water Fund VR-17000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2017 Transfer From the Water Fund Total Transfer From the General Fund 20,426 15,426 15,426 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 51,278 15,407 0 0 0 0 0 0 0 0 0 0 0 0 0 15,407 0 0 0 0 0 0 0 VR-16000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2016 Transfer From the General Fund Total 79,915 0 0 0 0 79,915 0 0 0 0 0 0 0 Transfer From the Gas Fund VR-17000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2017 15,407 0 0 0 0 Transfer From the Storm Drainage Fund Total Transfer From the Wastewater Collection Fund VR-17000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2017 Transfer From the Wastewater Collection Fund Total Transfer From the Wastewater Treatment Fund 15,407 15,406 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 15,406 0 0 0 0 0 0 0 VR-17000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2017 15,213 0 0 0 0 0 0 0 Transfer From the Wastewater Treatment Fund Total Total Sources 15,213 177,220 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 657 VEHICLE REPLACEMENT FUND Project Number Project Title FY 2017 Actuals FY 2018 FY 2019 Estimate Adopted FY 2020 FY 2021 FY 2022 FY 2023 5 -Year Total Use of Funds Fleet Infrastructure Improvements VR-14002 Municipal Services Center Fuel Station Demolition 228,739 6,210 0 0 0 0 0 0 Fleet Infrastructure Improvements Total Vehicle and Equipment Replacement VR-17001 Co -Owned Fire Apparatus Replacement VR-15001 Emergency Repair and Replacement VR-15000 VR-16000 VR-17000 VR-18000 VR-19000 VR-20000 VR-21000 VR-22000 VR-23000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2015 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2016 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2017 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2018 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2019 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2020 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2021 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2022 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2023 Vehicle and Equipment Replacement Total 228,739 6,210 0 0 0 0 0 0 630,543 0 0 0 0 0 0 0 68,326 22,837 115,000 120,000 123,000 125,000 128,000 611,000 1,532,246 678,686 419,853 0 0 0 0 419,853 1,024,743 1,889,503 371,965 0 0 0 0 371,965 1,348,126 2,218,989 641,031 0 0 0 0 641,031 O 771,857 2,633,000 85,000 0 0 0 2,718,000 O 0 3,522,922 160,000 92,000 0 0 3,774,922 O 0 0 3,438,120 165,000 97,000 0 3,700,120 0 0 0 4,603,984 0 0 0 3,307,294 170,000 100,000 3,577,294 O 0 0 0 3,283,064 175,000 3,458,064 O 0 0 0 0 3,557,624 3,557,624 5,581,872 7,703,771 3,803,120 3,687,294 3,675,064 3,960,624 22,829,873 Total Uses 4,832,723 5,588,082 7,703,771 3,803,120 3,687,294 3,675,064 3,960,624 22,829,873 658 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Vehicle and Equipment Replacement VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 659 VEHICLE REPLACEMENT FUND Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: VR-15001 Marked Police & Fire Vehicle, February 2013 Emergency Repair and Replacement Description This project provides funding to replace or repair vehicles/equipment that sustain damage due to accidents or unpreventable failure. Justification Service levels are impacted when critical vehicles/equipment such as utility trucks and police sedans experience lengthy down times. Therefore, when damage or failure occurs, these critical vehicles/equipment need to be replaced/repaired quickly to ensure uninterrupted service. In some cases, reserve vehicles/equipment exist; however, it is unrealistic to have a back-up for each vehicle/piece of equipment in the City. Funding Source Vehicle Replacement Fund Total Prior Years Funding Sources Schedule FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5Year CIP Beyond 5 Total Year CIP N/A 111,688 22,837 115,000 120,000 123,000 125,000 128,000 611,000 N/A 111,688 22,837 115,000 120,000 123,000 125,000 128,000 611,000 Expenc iture Schedule N/A N/A Project Phase Construction Other Total Prior Years N/A N/A 111,688 22,837 115,000 120,000 123,000 125,000 128,000 N/A 111,688 22,837 115,000 120,000 123,000 125,000 128,000 FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP FY 2023 Total 0 0 0 0 0 0 0 0 611,000 611,000 Beyond S Year CIP Total 0 N/A 0 N/A 0 N/A 660 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • : ITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 661 VEHICLE REPLACEMENT FUND Brush Chipper, March 2015 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2014 Initial Project Completion: Spring 2015 Revised Project Start: Revised Project Completion: Winter 2018 Project Number: VR-15000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2015 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2015. Justification The ongoing replacement of the City's fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps maintain or even increase productivity, and allows for a technologically current fleet. Supplemental Information Funding in this project allows for the following replacements: two sedans; four Compressed Natural Gas (CNG) sedans; two hybrid sedans; 15 pickup trucks; ten CNG vans; seven vans; three fire apparatus; four police vehicles; two SUVs; two chippers; and nine miscellaneous equipment units. Of the 60 vehicles and pieces of equipment scheduled for replacement in Fiscal Year 2015, 29 support General Fund operations ($2.4 million), and 31 support the operations of vari- ous Enterprise Funds ($1.8 million). As part of the replacement policy and wherever possible, electric vehicles are considered first, then vehicles that use alternative fuels. Significant Changes 2019-2023 CIP: One vehicle to be delivered and outfitting to take place once received which extends this project to Winter 2018. 662 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET VEHICLE REPLACEMENT FUND 2018-2022 CIP: The total funding amount of was increased by $20,426 since bids for the 40' aerial crane came in higher than expected. This item was brought before City Council in CMR 7593. Since this vehicle will take up to a year to build, the completion date of this project has been extended to Spring 2018. 2017-2021 CIP: After review with the Office of Management and Budget and the Fleet Review Committee, eight additional vehicles were added to the 2015 Replacement List. Additionally, the cost of one vehicle was higher than estimated, resulting in an addition of $247,552 to the total project budget. The transfer of $146,394 was approved by City Council (CMR 5896); the trans- fer of $26,466 from Utilities Enterprise Fund, $28,000 from General Fund, and $46,692 from the Vehicle Fund was approved midyear 2016. 2016-2020 CIP: Due to long lead times, staffing shortages, and vacancy of a Fleet Manager, not all vehicles under this CIP have been put in service. Since the approval of this project 31 vehicles have been ordered, 26 have been received, and five are being assembled. In addition, 18 remain to be ordered, which includes 11 pickups; three vans; two sedans; one police vehicle; and one miscellaneous equipment unit. Funding Sources Schedule Funding Source Transfer from Electric Fund Vehicle Replacement Fund Total Prior Years 20,426 FY 2018 Budget 0 FY 2018 Est. 0 0 3,091,030 1,088,392 678,686 419,853 3,111,456 1,088,392 678,686 419,853 0 FY 2020 0 FY 2021 FY 2022 FY 2023 0 0 0 5 Year CIP Total 0 Beyond 5 Year CIP Total 0 20,426 0 0 0 0 419,853 0 4,189,569 0 0 0 419,853 0 4,209,995 Project Phase Other Total Prior Years FY 2018 Budget 3,111, 402 1,088,392 Expenc FY 2018 Est. 678,686 iture Schedule FY 2019 419,853 3,111,402 1,088,392 678,686 419,853 FY 2020 0 FY 2021 FY 2022 FY 2023 0 0 0 5 Year CIP Total 419,853 419,853 Beyond 5 Year CIP Total 0 4,209,941 0 4,209,941 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Review: Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 663 VEHICLE REPLACEMENT FUND GMC 3500 with crane, February 2015 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2015 Initial Project Completion: Spring 2017 Revised Project Start: Revised Project Completion: Fall 2018 Project Number: VR-16000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2016 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2016. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps maintain or even increase productivity, and allows for a technologically current fleet. Supplemental Information Funding in this project allows for the following replacements: five sedans; 13 pickup trucks; six vans; three police vehicles; one wildland pumper; two SUVs; one utility truck, one dump truck, and eight miscellaneous equipment units. Of the 40 vehicles and pieces of equipment sched- uled for replacement in Fiscal Year 2016, 29 support operations in the General Fund ($2.4 mil- lion), and 11 support the operations in various Enterprise Funds ($1.3 million). As part of the replacement policy, electric vehicles are considered first, then vehicles that use alternative fuels. Significant Changes 2019-2023 CIP: In total 38 vehicles/equipment have been delivered, the last two vehicles are expected to be delivered by Summer 2018 and outfitting should be completed by Fall 2018. 664 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Other 2018-2022 CIP: The total funding amount was increased by $100,341 since bids for the wildland pumper and 40' aerial crane came in higher than expected. Each of these items were brought before City Council in CMR 7477 and CMR 7593, respectively. Since both of these vehicles will take up to a year to build the completion date of this project has been extended to Spring 2018. 2017-2021 CIP: After review with the Office of Management and Budget and Fleet Review Com- mittee, one utility truck was approved and added to the Fiscal Year 2016 replacement list. Addi- tionally, the cost of two of the utility trucks was higher than estimated, increasing the total project cost by $0.5 million and requiring City Council approval (CMR 6371). Total number of vehicles or pieces of equipment is now 40. 2016-2020 CIP: The original funding amount was $2.3 million for 32 vehicle/equipment replace- ments. Adopted Capital Budget request was increased by $0.5 million due to the addition of a pickup truck, step van, green machine, two trailers, wash trailer for substation transformers, and a F-550 utility aerial truck which brought the total up to 39 vehicles at a budget of $2.7 million. Funding Sources Schedule Funding Source Transfer from Electric Fund Transfer from General Fund Vehicle Replacement Fund Prior Years FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 5Year CIP Total Beyond 5 Year CIP Total 15,426 0 0 0 0 0 0 0 0 0 15,426 79,915 0 0 0 0 0 0 0 0 0 79,915 1,350,885 2,251,468 1,889,503 371,965 Total 1,446,226 2,251,468 1,889,503 371,965 Prior Years FY 2018 Budget 0 0 0 0 Expenditure Schedule FY 2018 Est. 1,446,192 2,251,468 1,889,503 FY 2019 371,965 Total 1,446,192 2,251,468 1,889,503 371,965 FY 2020 0 0 O 0 371,965 0 3,612,353 O 0 371,965 0 3,707,694 FY 2022 0 0 FY 2023 5 Year CIP Total O 371,965 O 371,965 Beyond 5 Year CIP Total O 3,707,660 O 3,707,660 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 665 VEHICLE REPLACEMENT FUND DMT generator, March 2015 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2016 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Spring 2019 Project Number: VR-17000 Scheduled Vehicle and Equipment Replacement -Fiscal Year 2017 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2017. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps maintain or even increase productivity, and allows for a technologically current fleet. Supplemental Information Funding in this project allows for the following replacements: one fire engine; 12 pickup trucks; 13 vans; one dump truck; one flatbed truck with crane; one aerial truck; seven marked police vehicles; one vac/flush truck; three miscellaneous equipment units, and one trailer. Of the 41 vehicles and equipment, 22 support the operations of the General Fund ($1.9 million), and 19 support the operations of various Enterprise Funds ($2.1 million). As part of the replacement policy, electric vehicles are considered first, then vehicles that use alternative fuels. Significant Changes 2019-2023 CIP: 33 vehicles/equipment have been delivered; one vehicle to order; seven vehicles to arrive by Fall 2018 and outfitting should be completed by Spring 2019. One vehicle was moved to VR-18000. 666 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET VEHICLE REPLACEMENT FUND 2018-2022 CIP: The project was revised to eliminate two vehicles and add four (CMR 7411 and 8176). In addition, bids for the flatbed truck with crane and 40' aerial crane were higher than estimated (CMR 7486 and CMR 7593). A Combination Vacuum/Flush, was also approved to be replaced. These changes added $0.8 million to the total project cost. To accommodate the 12 - month lead-time for the cranes, the completion date has been extended to Spring 2018, 2017-2021 CIP: After working with the Office of Management and Budget and the Fleet Review Committee it was decided staff would address the backlog of replacements from Fiscal Year 2015 and Fiscal Year 2016. The previously scheduled replacements were re-evaluated to ensure critical replacements were addressed and funding for all but critical vehicles/equipment sched- uled for replacement was set aside in a reserve. Funding Sources Schedule Funding Source Transfer from Electric Fund Transfer from Gas Fund Prior FY 2018 Years Budget 15,426 15,407 0 FY 2018 5YearCIP Est. FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Total 0 0 0 Transfer from Wastewater 15,406 0 Collection Fund Transfer from Wastewater Treatment Fund Transfer from Water Fund Vehicle Replacement Fund Total Project Phase Other Total 15,213 0 0 0 0 0' 0 0 0 0 0 0 0 0 O 0 0 0 O 0 O 0 0 Beyond 5 Year CIP Total 0 15,426 0 0 15,407 0 0 O 15,406 O 15,213 15,407 0 0 0 0 0 0 0 0 0 15,407 1,271,267 2,790,020 2,218,989 641,031 0 0 0 0 641.031 0 4,131,287 1,348,126 2,790,020 2,218,989 641,031 0 0 0 0 641,031 0 4,208,146 Expenditure Schedule Prior Years 1,348,115 2,790,020 2,218,989 FY 2019 641,031 1,348,115 2,790,020 2,218,989 641,031 FY 2020 0 0 FY 2021 FY 2022 0 0 FY 2023 5 Year CIP Total O 641,031 O 641,031 Beyon• Year CIP 0 4,208,135 O 4,208,135 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Review: Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 667 VEHICLE REPLACEMENT FUND Freightliner with aerial, February 2012 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2017 Initial Project Completion: Spring 2019 Revised Project Start: Revised Project Completion: Project Number: VR-18000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2018 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2018. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project allows for the following replacements: one sedan; five pickups; eight patrol vehicles; three SUVs; six vans; one aerial truck; three wildland trucks; one dump truck; and seven miscellaneous equipment units. Of the 35 vehicles and pieces of equipment, 22 support the operations in the General Fund ($1.7 million), and 13 support the operations of various Enter- prise Funds ($1.5 million). 668 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Significant Changes 2019-2023 CIP: 10 vehicles/equipment have been delivered; 10 vehicles still to be ordered, 15 vehicles are expected to be delivered by Fall 2018 and outfitting on those 15 should be com- pleted by Winter 2019. One vehicle moved to VR-19000. 2018-2022 CIP: Current backlog is being addressed. A generator and forklift were taken off the list for this year and five other vehicles were added instead due to maintenance exceeding the surplus value for each vehicle. Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Other Total Prior Years FY 2018 Budget FY 2018 Est. 0 0 O 3,254,857 771,857 2,633,000 85,000 O 3,254,857 771,857 2,633,000 85,000 Prior FY 2018 Years Budget O 3,254,857 O 3,254,857 Ex 0 aenciture Schec FY 2018 Est. 85,000 0 771,857 2,633,000 771,857 2,633,000 85,000 0 ule 0 0 5 Year CIP Total O 2,718,000 O 2,718,000 FY 2023 5 Year CIP Total O 2,718,000 O 2,718,000 Beyond 5 Year CIP Total O 3,489,857 O 3,489,857 Beyond 5 Year CIP Total O 3,489,857 O 3,489,857 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Review: Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 669 VEHICLE REPLACEMENT FUND Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2018 Initial Project Completion: Spring 2020 Revised Project Start: Revised Project Completion: Project Number: VR-19000 Ambulance, January 2011 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2019 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2019. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric and other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project allows for the following replacements: two ambulances; two Compressed Natural Gas (CNG) sedans; eight CNG pickups; eight gasoline pickups; seven patrol vehicles; two SUVs; two dump trucks; one patch truck; seven miscellaneous equipment units; and two sweepers. Of the 41 vehicles and pieces of equipment, 23 support the operations in the General Fund ($2.1 million), and 18 support the operations of various Enterprise Funds ($1.3 million). Significant Changes 2019-2023 CIP: Five trailers were deferred to a future year and nine vehicles were added to the list, including one forklift, one grappler, one marked Interceptor, one GMC Terrain Code 3, one F- 670 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET VEHICLE REPLACEMENT FUND 250, two F -150s, and two sweepers. General Fund increased by $0.2 million. Enterprise Funds increased by $0.4 million. There was shift in vehicle fuel type due to restricted availability from manufactures on inventory for the eight CNG F-150 pickups, and therefore they will be replaced with regular fueled pickups. 2018-2022 CIP: One patrol vehicle was removed from the Fiscal Year 2019 replacement list. Funding Sources Schedule Vehicle Replacement Fund Total Project Phase Other Total Prior FY 2018 Years Budget 0 0 Prior Years 0 0 0 0 FY 2018 Budget FY 2018 Est. FY 2019 FY 2020 FY 2021 0 3,522,922 160,000 92,000 O 3,522,922 160,000 92,000 Expenciture Schec FY 2018 Est. FY 2019 0 3,522,922 FY 2020 160,000 Air FY 2021 92,000 O 3,522,922 160,000 92,000 FY 2022 FY 2023 0 0 ule FY 2022 0 0 5 Year CIP Total O 3,774,922 O 3,774,922 FY 2023 5 Year CIP Total O 3,774,922 O 3,774,922 Beyond 5 Year CIP Total O 3,774,922 O 3,774,922 Beyond 5 Year CIP Total 0 3,774,922 O 3,774,922 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Review: Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 671 VEHICLE REPLACEMENT FUND Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2019 Initial Project Completion: Spring 2021 Revised Project Start: Revised Project Completion: Project Number: VR-20000 Isuzu cab chasis with custom utility body, February 2014 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2020 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2020. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project allows for the following replacements: three sedans; 26 pickups; two vans; two dump trucks; one aerial truck; four miscellaneous equipment units; and four trailers. Of the 45 vehicles and pieces of equipment, 32 support the operations in the General Fund ($2.3 million), and 13 support the operations of various Enterprise Funds ($1.0 million). Significant Changes 2019-2023 CIP: Five vehicles/pieces of equipment were removed including two sedans, one van, one generator, and one mower; while three were added including one F-150 and two F- 672 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET VEHICLE REPLACEMENT FUND 35Os with utility bodies. General Fund reduced by $0.3 million. Enterprise funds increased by $0.2 million. Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Other Total Prior Years Prior Years 0 0 0 0 FY 2018 Budget FY 2018 Budget 0 0 0 FY 2018 Est. 0 0 FY 2019 FY 2020 FY 2021 FY 2022 O 3,438,120 165,000 97,000 O 3,438,120 165,000 97,000 Expenciture Schedule FY 2018 Est. 0 0 FY 2019 FY 2020 O 3,438,120 FY 2021 165,000 FY 2022 97,000 O 3,438,120 165,000 97,000 FY 2023 5 Year CIP Total O 3,700,120 O 3,700,120 FY 2023 5 Year CIP Total O 3,700,120 O 3,700,120 Beyond 5 Year CIP Total O 3,700,120 O 3,700,120 Beyond 5 Year CIP Total O 3,700,120 O 3,700,120 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Review: Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 673 VEHICLE REPLACEMENT FUND Freightliner Truck w/ Aerial Device, June 2017 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2020 Initial Project Completion: Spring 2022 Revised Project Start: Revised Project Completion: Project Number: VR-21000 Scheduled Vehicle and Equipment Replacement -Fiscal Year 2021 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2021. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obso- lescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alterna- tive fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project will allow for the following replacements: three sedans; six patrol vehi- cles; one van; four pickup trucks; nine trailers; 11 miscellaneous pieces of equipment; and two ambulances. Of the 36 vehicles and pieces of equipment scheduled for replacement in Fiscal Year 2021, 23 support the operations in the General Fund ($1.6 million), and 13 support the oper- ations of various Enterprise Funds ($1.6 million). Significant Changes 2019-2023 CIP: Four vehicles/pieces of equipment were removed and six added including two undercover sedans; one pickup truck, one flatbed/crane, one marked police vehicle and one 674 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET VEHICLE REPLACEMENT FUND digger derrick. General Fund reduced by $0.1 million. Enterprise Funds increased by $0.7 million. 2018-2022 CIP: One patrol vehicle was eliminated from the Fiscal Year 2021 list and one under- cover sedan was added. Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Other Total Prior FY 2018 Years Budget FY 2018 Est. FY 2019 FY 2020 0 0 0 0 FY 2021 FY 2022 FY 2023 5Year CIP Beyond 5 Total Year CIP O 3,307,294 170,000 100,000 3,577,294 O 3,307,294 170,000 100,000 3,577,294 Expenciture Schec Prior FY 2018 FY 2018 Years Budget Est. FY 2019 0 0 0 0 0 0 FY 2020 FY 2021 O 3,307,294 O 3,307,294 170,000 100,000 3,577,294 ule FY 2022 FY 2023 5 Year CIP Total 170,000 100,000 3,577,294 Total O 3,577,294 O 3,577,294 Beyond 5 Year CIP O 3,577,294 O 3,577,294 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Review: Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 675 VEHICLE REPLACEMENT FUND Pierce Heavy Rescue Unit, February 2012 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2021 Initial Project Completion: Spring 2023 Revised Project Start: Revised Project Completion: Project Number: VR-22000 Scheduled Vehicle and Equipment Replacement -Fiscal Year 2022 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2022. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding in this project will allow for the following replacements: four sedans; five Compressed Natural Gas (CNG) sedans; seven patrol vehicles;11 pickup trucks; three trailers; one SUV hybrid; one mower; one turf sweeper; three freightliner trucks; one patch truck; one digger derrick; and one cargo van. Of the 39 vehicles and pieces of equipment scheduled for replacement in Fiscal Year 2022, 23 support the operations in the General Fund ($1.6 million), and 16 support the operations of various Enterprise Funds ($1.6 million). 676 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Significant Changes 2019-2023 CIP: Three vehicles/pieces of equipment were removed from the list and 12 added including two sedans, four pickups, one turf sweeper, two aerials, an undercover sedan, digger derrick, and tow truck. General Funds amount decreased by $0.2 million. Enterprise Funds increased by $0.6 million. Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Other Total Prior Years 0 0 0 FY 2018 Budget 0 0 FY 2018 Budget 0 0 FY 2018 Est. 0 0 FY 2019 0 0 FY 2020 0 0 FY 2022 FY 2023 5Year CIP Total O 3,283,064 175,000 3,458,064 O 3,283,064 175,000 3,458,064 Expenditure Schedule FY 2018 Est. 0 0 FY 2019 0 0 FY 2020 0 0 FY 2022 O 3,283,064 O 3,283,064 FY 2023 5 Year CIP Total 175,000 3,458,064 175,000 3,458,064 Beyond 5 Year CIP Total O 3,458,064 O 3,458,064 Beyond Year CIP O 3,458,064 O 3,458,064 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Review: Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 677 VEHICLE REPLACEMENT FUND Peterbilt Dump Truck, March 2018 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2022 Initial Project Completion: Spring 2024 Revised Project Start: Revised Project Completion: Project Number: VR-23000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2023 Description This project provides funding for the existing City fleet vehicles and equipment scheduled for replacement in Fiscal Year 2023. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of the policy, staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding will allow for the following replacements: one SUV; two dump trucks; seven patrol vehi- cles; two pickup trucks; six trailers; one mower; one wildland pumper; one trailer; two cargo vans; one forklift; two motorcycles; one pavement milling machine; two ambulances, and one miscellaneous equipment unit. Of the 30 vehicles and pieces of equipment scheduled for replacement in Fiscal Year 2023, 22 support the operations in the General Fund ($2.8 million), and eight support the operations of various Enterprise Funds ($0.6 million). 678 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Other Total Prior FY 2018 Years Budget 0 Prior Years 0 0 0 0 FY 2018 Est. 0 0 0 0 0 0 FY 2021 0 0 Expenciture Schedule FY 2018 FY 2018 Budget Est. 0 0 0 0 0 0 0 0 0 0 5 Year CIP Total 0 3,557,624 3,557,624 O 3,557,624 3,557,624 FY 2023 5YearCIP Total 0 3,557,624 3,557,624 O 3,557,624 3,557,624 Beyond 5 Year CIP Total 0 3,557,624 O 3,557,624 Beyond 5 Year CIP Total 0 3,557,624 O 3,557,624 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-5.2 Environmental Impact Analysis: Not Applicable Review: Fleet Review Committee VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 679 CITY OF PALO ALTO ■ CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 681 CITY OF PALO ALTO GLOSSARY Key Budget Terms Accrual Accounting: A method of accounting that recognizes expenses when incurred and revenues when earned rather than when payment is made or received Adopted Budget: The budget that is approved and enacted by the City Council annually on before June 30th. Appropriation: The allocation of an expense budget for a particular project or program usually for a spe- cific period of time. Balanced Budget: A balanced budget exists when total revenues are equal to, or greater than, total expenses. Bond: A debt investment in which an investor loans money to an entity (governmental or otherwise) that borrows the money for a defined period of time at a fixed interest rate to pay for a variety of projects. Budget Stabilization Reserve (BSR): The BSR was established as a prudent measure to maintain the City's fiscal stability in the event that unanticipated events reduce revenue or create obligations that significantly impact the current -year budget. Examples of such events include a downturn in the economy, a natural disaster or actions that may be taken by another governmental agency that reduce revenues and/or increase expenses for the City. Capital Budget: A plan of proposed capital outlays and the means of financing them for the current fiscal period. In a two-year budget, the second year of the Capital Improvement Program is adopted -in -concept. Capital Improvement Program (CIP): The City's plan for current and future projects related to the acquisi- tion, expansion, or rehabilitation of buildings, equipment, parks, streets, and other public infrastructure. Capital Projects Fund: A fund created to account for all resources to be used for the construction or acquisition of designated fixed assets by a governmental unit except those financed by proprietary or fidu- ciary funds. City Manager's Report (CMR): Staff reports for City Council meetings as well as boards and commissions that are prepared by City staff and submitted through the City Manager's Office. Comprehensive Plan: The Palo Alto Comprehensive Plan contains the City's official policies on land use and community design, transportation, housing, natural environment, business and economics, and com- munity services. Its focus is on the physical form of the City and is applicable to both public and private properties. The Budget integrates the 1998-2010 Comprehensive Plan into the budget process. GLOSSARY • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 683 GLOSSARY Cost Accounting: The branch of accounting that provides for the assembling and recording of all the ele- ments of cost incurred to accomplish a purpose, carry on an activity or operation, or complete a unit of work or a specific job. Enterprise Funds: Funds used to account for services that are provided to the public on a user charge basis, similar to the operation of a commercial business. The City's enterprise funds include the gas, elec- tric, water, fiber optics and wastewater collection and treatment funds. Fiduciary Fund: A fund used to account for assets held by the City acting in a fiduciary capacity for other individuals or entities. These funds are operated to carry out the specific actions required by the trust agreements, ordinances and other governing regulations. Fiscal Agent: A bank or other corporate fiduciary that performs the function of paying, on behalf of the governmental unit, or other debtor, interest on debt or principal of debt when due. Fiscal Year: A 12 -month period of time to which the annual budget applies and at the end of which a gov- ernmental unit determines its financial position and the results of operations. Palo Alto's fiscal year begins on July 1st and ends on June 30th. Fixed Assets: Assets such as land, structures and improvements, furniture and/or equipment that are expected to last and/or be used for more than one year. Full -Time Equivalent (FTE): Used to quantify staffing hours for permanent and temporary employees. A 1.0 FTE employee works full time; a.50 FTE employee works half-time. Fund Balance: An excess of the assets of a fund over its liabilities. General Fund: The primary fund used to account for the City's general purpose revenues such as sales, property, utility users and transient occupancy taxes. General Fund revenues typically pay for citywide ser- vices such as public safety, community development, recreation, libraries and parks. The General Fund is distinguished from Special Funds in that the latter are used to account for revenues that have restricted uses (e.g. gas tax funds that must be used for street maintenance or repair). Governmental Funds: A generic classification used to refer to all funds other than proprietary and fidu- ciary funds. Governmental funds include the general fund, capital fund, special revenue funds and debt service funds. Infrastructure Assets: Roads, bridges, curbs and gutters, streets, sidewalks, drainage systems, and lighting systems installed for the common good. Infrastructure Management Plan (IMP): A portion of the General Fund capital improvement program which focuses on rehabilitating the City's infrastructure. In 1998-99, an outside consultant on the City's infrastructure prepared a report known as the Adamson report. Within this report the City's infrastructure was cataloged and ranked based on when the infrastructure needed to be upgraded or replaced and the cost for each item. At that time, the City Council decided to establish a plan using the Adamson report as a guide for both timeline and cost. 684 GLOSSARY • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET GLOSSARY Internal Service Funds: These funds provide services to City departments and recover their costs through user charges. For example the Vehicle Replacement Fund is an Internal Service Fund managing the replacement and maintenance of the City fleet. Method of Accounting: The City's General Fund budget is developed using a modified accrual basis of accounting, with revenues being recorded when measurable and available, and expenditures recorded when the liability is incurred. Enterprise Funds and Internal Service Funds are budgeted on a generally accepted accounting principles (GAAP) basis, which for Proprietary Funds is on a full accrual accounting basis. Operating Transfer: Amounts transferred between funds, not considered a revenue or expense. For exam- ple, legally authorized transfers from a fund receiving revenue to the fund through which the resources are to be expended. Pay -As -You -Go -Basis: A term used to describe the financial policy of a governmental unit that finances all of its capital outlays from current revenues rather than by borrowing. Proposed Budget: The proposed budget is the budget that is sent to the Finance Committee by the City Manager. The proposed budget, including changes made by the Finance Committee during their review, is reviewed and then adopted by the City Council. Proprietary Funds: A generic classification used to refer to all funds other than governmental funds or fiduciary funds. Proprietary funds include internal service funds and enterprise funds. Reimbursements: Inter -fund transactions that constitute reimbursements to a fund for expenditures or expenses initially made from it but that properly apply to another fund. For example, the Enterprise Funds reimburse the Technology Fund for CIP projects from which the Enterprise Funds benefit. Reserve: Represents the portion of fund balance set aside for financing future financing needs and addressing one-time emergency or unanticipated events. Revenues: Revenues include compensation received by the project for specific services to the public (external revenues), as well as revenues received from other funds (internal revenues). Special Revenue Funds: These funds account for the proceeds derived from specific revenue sources that are legally restricted to expenditures for specified purposes. The Street Improvement Fund (SIF) is a Spe- cial Revenue Fund that derives its funding from state gas tax revenues. Capital appropriations from the SIF must be spent on the construction and maintenance of the road network system of the City. GLOSSARY • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 685 CITY OF PALO ALTO PROJECT NAME INDEX Numerics 230 kV Electric Intertie 344 A Advanced Water Purification Facility 558 Airfield Electrical Improvements 314 Airport Apron Reconstruction 316 Airport Layout Plan 322 Americans With Disabilities Act Compliance . 88 Animal Shelter Renovation 90 Art In Public Spaces 148 Automated Weather Observation System (AWOS) 324 B Baylands Athletic Center 10.5 Acre Expansion Plan 150 Baylands Boardwalk Improvements 92 Baylands Comprehensive Conservation Plan . 152 Baylands Flood Protection Levee Improvements 94 Benches, Signage, Walkways, Perimeter Landscaping 154 Bicycle and Pedestrian Transportation Plan Implementation 242 Bol Park Improvements 156 Boulware Park Improvements 158 Building Systems Improvements 96 Byxbee Park Completion 160 C CalTrain Corridor Video Management System Installation 216 Cameron Park Improvements 162 Capacitor Bank Installation 346 Charleston/Arastradero Corridor Project 244 Churchill Avenue Enhanced Bikeway 248 City Facility Parking Lot Maintenance . . . . 98 City Hall Floor 4 Remodel 100 City Hall Space Planning 102 Civic Center Electrical Upgrade & EV Charger Installation 104 Civic Center Fire Life Safety Upgrades 106 Civic Center Waterproofing Study and Repairs 108 Coleridge/Cowper/Tennyson 4/12kV Conversion 348 Colorado Power Station Equipment Upgrades 350 Colorado Substation Site Improvements 352 Colorado/Hopkins System Improvement 354 Communications System Improvements 356 Corporation Way System Upgrades and Pump Station 498 Cubberley Amenities Improvements - (Reserve) 298 Cubberley Building Management Systems .. 288 Cubberley Community Center Master Plan .. 290 Cubberley Field Restroom 300 Cubberley Repairs 292 Cubberley Roof Replacements 294 Cubberley Track and Field Replacement 302 Curb and Gutter Repairs 218 D Development Center Blueprint Technology Enhancements 646 Dewatering and Loadout Facility 548 Dog Park Installation and Renovation 164 Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collection Equip. 250 Downtown Parking Management and System Implementation 252 Downtown Parking Wayfinding 254 E East Meadow Circles 4/12kV Conversion .358 East Meadow Drive System Upgrades (Formerly-Strm Drain Sys Upgrade E Bayshore & E Meadow) 500 Edgewood/Wildwood 4kV Tie 360 PROJECT NAME INDEX • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 687 PROJECT NAME INDEX El Camino Median Landscape Improvements 220 El Camino Real Pedestrian Safety and Streetscape Project 256 Electric Customer Connections 338 Electric System Improvements 362 Electric Utility Geographic Information System 364 Embarcadero Rd at El Camino Improvements (formerly Embarcadero Rd Corridor Improvements) 258 Emergency Repair and Replacement 660 Emergency Vehicle Traffic Signal Preemption System Pilot 260 Enterprise Resource Planning Upgrade (Reserve) 638 F Facility Condition Assessment and Retrofit .. 550 Facility Interior Finishes Replacement . . . .110 Facility Relocation for Caltrain Modernization Project 366 Fiber Optics Customer Connections 444 Fiber Optics Network System Improvements 438 Fiber Optics System Rebuild 440 Fire and Utilities Trench Training Facility . 112 Fire Station 3 Replacement 114 Fire Station 4 Replacement 116 Fixed Film Reactor Rehabilitation 560 Foothills Park Boronda Lake Dock Replacement 166 Foothills Park Dam Seepage Study 168 Foothills Park Improvement Project 170 Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Conservation Plan . 172 G Gas ABS/Tenite Replacement Project 476 Gas Distribution System Improvements 478 Gas Distribution System Model 480 Gas Equipment and Tools 482 Gas Main Replacement - Project 22 462 Gas Main Replacement - Project 23 464 Gas Main Replacement - Project 24 466 Gas Main Replacement - Project 25 468 Gas Main Replacement - Project 26 470 Gas Main Replacement - Project 27 472 Gas Meters and Regulators 484 Gas System, Customer Connections 456 Golf Course Net and Artificial Turf Replacement 174 H HCB Pilot Wire Relay Replacement 368 Headworks Facility Replacement 562 Heritage Park Site Amenities Replacement .. 176 High and Bryant Street Garages Waterproofing and Repairs 118 Highway 101 Pedestrian/Bicycle Overpass Project 262 Hoover Park Improvements 178 Hopkins Substation 4/12kV Conversion 370 Internal Alarm System Replacement 120 IT Disaster Recovery Plan 640 J JMZ Renovation 122 Johnson Park Renovation 180 L Loma Verde Avenue Trunk Line Improvements 502 M Maybell 1 & 2 4/12kV Conversion 372 Mayfield Reservoir Subgrade and Venting Repair 590 Mitchell Park Improvements 182 Municipal Service Center A, B, & C Roof Replacement 124 Municipal Service Center Lighting, Mechanical, and Electrical Improvements 126 N New California Avenue Area Parking Garage 128 New Downtown Parking Garage 130 New Laboratory And Environmental Services Building 552 New Public Safety Building 132 Newell Road/San Francisquito Creek Bridge Replacement 222 0 Off -Road Pathway Resurfacing And Repair . 688 PROJECT NAME INDEX • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET PROJECT NAME INDEX 184 Open Space Lakes And Pond Maintenance 186 Open Space Trails and Amenities 188 Outfall Line Construction 564 P Park and Open Space Emergency Repairs . . . 190 Park Restroom Installation 192 Parking Lot J Elevator Modernization 134 Pearson Arastradero Improvement Project .. 194 Pearson Arastradero Preserve Parking Lot Improvement 196 Peers Park Improvements 198 Performing Arts Venues Seat Replacement .. 136 Plant Equipment Replacement 566 Plant Master Plan 554 Plant Repair, Retrofit, and Equipment Replacement 568 Primary Sedimentation Tank Rehabilitation .. 570 Public Safety Computer -Aided Dispatch Replacement 648 Q Quarry Road Improvements and Transit Center Access 264 R Radio Infrastructure Replacement 642 Railroad Grade Separation and Safety Improvements 268 Ramos Park Improvements 200 Rebuild Underground District 15 374 Rebuild Underground District 16 376 Rebuild Underground District 19 378 Rebuild Underground District 20 380 Rebuild Underground District 23 382 Rebuild Underground District 24 384 Rebuild Underground District 25 386 Rebuild Underground District 26 388 Rebuild Underground District 30 390 Reconfigure Quarry Feeders 392 Relocate Quarry/Hopkins Substation 60kV Line (A & B) 394 Residential Preferential Parking 270 Rinconada Park Improvements 202 Robles Park Improvements 204 Roofing Replacement 138 Roth Building Maintenance 140 Runway and Taxiway Reconstruction and Drainage Improvements 318 S Safe Routes To School 272 Salaries and Benefits - Capital Improvement Fund CIP Projects 280 SCADA System Upgrades 396 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2015 662 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2016 664 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2017 666 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2018 668 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2019 670 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2020 672 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2021 674 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2022 676 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2023 678 Seale Park Improvements 206 Secondary Treatment Upgrades 572 Sewer Lateral/Manhole Rehabilitation and Replacement 522 Sewer System, Customer Connections 518 Sidewalk Repairs 226 Sign Reflectivity Upgrade 228 Smart Grid Technology Installation 398 Storm Drainage System Replacement And Rehabilitation 508 Street Lights Condition Assessment 230 Street Lights Improvements 232 Street Maintenance 234 Substation 60kV Breaker Replacement . 400 Substation Facility Improvements 402 Substation Protection Improvements . . . 404 Substation Security 406 System Extensions - Unreimbursed 458 System Flow Meters 574 T Tennis and Basketball Court Resurfacing .208 Thermoplastic Lane Marking and Striping . . . 238 PROJECT NAME INDEX • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 689 PROJECT NAME INDEX Traffic Signal and Intelligent Transportation Systems 274 Transportation and Parking Improvements .. 276 Turf Management Plan 210 U Underground Distribution System Security . . 420 Underground District 42 - Embarcadero Road, Emerson, Middlefield 422 Underground District 43 - Alma/ Embarcadero 424 Underground District 46 - Charleston/EI Camino Real 426 Underground District 47 -Middlefield, Homer, Webster, Addison 428 Underground System Rebuild 408 University Avenue Parking Improvements 142 Upgrade Electric Estimating System 410 Utilities Customer Bill System Improvements 650 Utility Control Center Upgrades 412 Utility Site Security Improvements 414 V VA Hospital - Customer Load Requirements . 340 W Wastewater Collection System Rehabilitation/ Augmentation Project 28 524 Wastewater Collection System Rehabilitation/ Augmentation Project 29 526 Wastewater Collection System Rehabilitation/ Augmentation Project 30 528 Wastewater Collection System Rehabilitation/ Augmentation Project 31 530 Wastewater Collection System Rehabilitation/ Augmentation Project 32 532 Wastewater Collection System Rehabilitation/ Augmentation Project 33 534 Wastewater General Equipment and Tools 536 Wastewater System Improvements 538 Water Distribution System Improvements 592 Water General Equipment/Tools 594 Water Main Replacement - Project 26 ....614 Water Main Replacement - Project 27 ....616 Water Main Replacement - Project 28 ....618 Water Main Replacement - Project 29 620 Water Main Replacement - Project 30 622 Water Main Replacement - Project 31 624 Water Main Replacement - Project 32 626 Water Meters 596 Water Recycling Facilities 598 Water Regulation Station Improvements 600 Water Reservoir Coating Improvements .602 Water Service Hydrant Replacement . . . 604 Water System Customer Connections 586 Water System Supply Improvements 606 Water Tank Seismic Upgrade and Rehabilitation 608 Water, Gas, Wastewater Office Remodel 144 Water, Gas, Wastewater Utility GIS Data 610 Werry Park Playground Improvements 212 West Bayshore Road Pump Station (Formerly - Storm Drain Pump Stations to Adobe Creek) 504 Wood Pole Replacement 416 690 PROJECT NAME INDEX • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET PROJECT NUMBER INDEX A AC -18000 136 AC -18001 122 AC -86017 148 AP -16000 316 AP -19000 324 AP -19001 314 AP -21000 322 AP -22000 318 AS -10000 280 C CB -16001 290 CB -16002 294 CB -17000 298 CB -17001 292 CB -17002 300 CB -19000 302 CB -19001 288 E EL -02010 396 EL -02011 364 EL -04012 414 EL -06001 344 EL -08001 422 EL -10006 384 EL -11003 374 EL -11008 378 EL -11009 424 EL -11010 428 EL -11014 398 EL -12001 426 EL -13000 360 EL -13002 394 EL -13003 376 EL -13007 420 EL -13008 410 EL -14000 348 EL -14002 380 EL -14004 372 EL -14005 392 EL -15000 354 EL -16000 388 EL -16001 408 EL -16002 346 EL -16003 406 EL -17000 382 EL -17001 358 EL -17002 400 EL -17003 340 EL -17005 368 EL -17007 366 EL -17008 412 EL -19000 386 EL -19001 350 EL -19002 352 EL -19003 390 EL -19004 416 EL -20000 370 EL -89028 338 EL -89031 356 EL -89038 404 EL -89044 402 EL -98003 362 F FD -19000 112 FO -10000 444 FO -10001 438 FO -16000 440 G GS -03009 458 GS -11002 478 GS -12001 462 GS -13001 464 GS -13002 482 GS -14003 466 GS -14004 480 GS -15000 468 GS -16000 470 GS -18000 476 GS -20000 472 GS -80017 456 GS -80019 484 PROJECT NUMBER INDEX • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 691 PROJECT NUMBER INDEX 0 OS -00001 188 OS -00002 186 OS -09001 184 OS -18000 166 OS -18001 196 P PD -14000 120 PE -08001 202 PE -09003 98 PE -11011 262 PE -12011 222 PE -13011 244 PE -13014 230 PE -13017 220 PE -14018 92 PE -15001 132 PE -15003 114 PE -15007 130 PE -15020 108 PE -16000 156 PE -17005 158 PE -17006 94 PE -17008 100 PE -17010 104 PE -18000 128 PE -18001 216 PE -18002 118 PE -18004 116 PE -18006 160 PE -18010 182 PE -18012 178 PE -18015 204 PE -18016 106 PE -19000 102 PE -19001 144 PE -19002 90 PE -20000 168 PE -21000 170 PE -21001 194 PE -21002 180 PE -86070 234 PF-00006 138 PF-01003 96 PF-02022 110 PF-07011 140 PF-14003 142 PF-16006 126 PF-17000 124 PF-18000 134 PF-93009 88 PG -06001 208 PG -06003 154 PG -09002 190 PG -14000 200 PG -14001 198 PG -14002 162 PG -14003 206 PG -17000 152 PG -17001 172 PG -18000 174 PG -18001 164 PG -18002 210 PG -19000 192 PG -19001 150 PG -21000 176 PG -22000 212 PL -00026 272 PL -04010 242 PL -05030 274 PL -12000 276 PL -14000 248 PL -15001 258 PL -15002 250 PL -15003 270 PL -15004 254 PL -16000 264 PL -16002 252 PL -17001 268 PL -18000 256 PL -19000 260 P0-05054 232 P0-11000 228 P0-11001 238 P0-12001 218 P0-89003 226 S SD -06101 508 SD -19000 502 SD -20000 504 SD -21000 498 SD -22000 500 T TE-01012 640 TE-05000 642 TE-09000 648 TE-10001 650 TE-12001 646 TE-19000 638 692 PROJECT NUMBER INDEX • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET PROJECT NUMBER INDEX V VR-15000 662 VR-15001 660 VR-16000 664 VR-17000 666 VR-18000 668 VR-19000 670 VR-20000 672 VR-21000 674 VR-22000 676 VR-23000 678 W WC -13002 536 WC -15001 524 WC -15002 538 WC -16001 526 WC -17001 528 WC -19001 530 WC -20000 532 WC -21000 534 WC -80020 518 WC -99013 522 WQ-04011 550 WQ-10001 554 WQ-14001 548 WQ-14002 552 WQ-14003 570 WQ-14004 560 WQ-16002 562 WQ-19000 564 WQ-19001 572 WQ-19002 568 WQ-19003 558 WQ-80021 566 WQ-80022 574 WS -02014 610 WS -07000 600 WS -07001 598 WS -08001 602 WS -09000 608 WS -11003 592 WS -11004 606 WS -12001 614 WS -13001 616 WS -13002 594 WS -14001 618 WS -15002 620 WS -16001 622 WS -19000 590 WS -19001 624 WS -20000 626 WS -80013 586 WS -80014 604 WS -80015 596 PROJECT NUMBER INDEX • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 693 CITY OF PALO ALTO AMERICANS WITH DISABILITIES ACT CITY OF PALO ALTO IN COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, THIS DOCUMENT MAY BE PROVIDED IN OTHER ACCESSIBLE FORMATS. For information contact: ADA Coordinator City of Palo Alto 285 Hamilton Ave (650) 329-2550 AMERICANS WITH DISABILITIES ACT • CITY OF PALO ALTO FISCAL YEAR 2019 CAPITAL BUDGET 695 CITY OF PALO ALTO Spanish explorers named the area for the tall, twin-trunked redwood tree they camped beneath in 1769. Palo Alto incorporated in 1894 and the State of California granted its first charter in 1909. The City has long been known for its innovative people and its exploration of ideas that have changed the world. In Palo Alto, our history has always been about the future. City of Palo Alto 250 Hamilton Avenue, Palo Alto, CA 94301 P 650.329.2100 W cityofpaloalto.org