HomeMy WebLinkAboutStaff Report 2511-5572CITY OF PALO ALTO
CITY COUNCIL
Special Meeting
Monday, February 09, 2026
Council Chambers & Hybrid
5:30 PM
Agenda Item
6.Approval of Amendment No. 1. of the Future Talent of Silicon Valley dba First Tee - Silicon
Valley (Contract S25192927) Facility Use Agreement to Extend the Term for Three Years to
February 2029; CEQA status – not a project. Public Comment
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Community Services
Meeting Date: February 9, 2026
Report #:2511-5572
TITLE
Approval of Amendment No. 1. of the Future Talent of Silicon Valley dba First Tee - Silicon
Valley (Contract S25192927) Facility Use Agreement to Extend the Term for Three Years to
February 2029; CEQA status – not a project.
RECOMMENDATION
Approve of Amendment No. 1 to extend the Facility Use Agreement between the City of Palo
Alto and First Tee – Silicon Valley for use of the Youth Practice Area at Baylands Golf Links for
an additional three-years, with one optional two-year renewal.
EXECUTIVE SUMMARY
First Tee - Silicon Valley (FTSV) is a nonprofit youth development organization that uses golf as a
platform to teach life skills, character development, and resilience to children and teens. Since
October 2024, the City of Palo Alto (City) has partnered with FTSV under a short-term facility
use agreement at Baylands Golf Links. Approval of the attached three-year Facility Use
Agreement extension, with an optional two-year renewal, will provide program continuity,
support equitable youth access to golf, and allow FTSV to pursue fundraising for capital
improvements to the Youth Practice Area, while the City continues longer-term planning efforts
related to the driving range and netting infrastructure.
BACKGROUND
FTSV’s mission is to enable youth to build strength of character that empowers them through a
lifetime of new challenges. By integrating the game of golf with a structured life-skills
curriculum, FTSV provides active learning experiences that promote confidence, resilience, and
positive decision-making. Programs are designed to be inclusive and accessible to youth of
diverse backgrounds, with affordability options for families experiencing financial hardship.
On August 27, 20241, staff provided the Parks and Recreation Commission with an update on
preliminary discussions with FTSV regarding a potential long-term partnership at Baylands Golf
Links. In October 2024, the City executed a short-term Facility Use Agreement with FTSV,
providing access to the Youth Practice Area through February 2026. This interim agreement was
approved by the City Manager in alignment with procurement policies and procedures. This is a
single source contract partnering with a local agency to provide these services, in alignment
with the City’s recreation, equity, and community benefit goals. The services are not
transactional, as they rely on established program models, curriculum, trained staff, and long-
standing integration with the City’s golf facility and operations.
2. Since that time, staff have continued
coordination with FTSV, including meetings with the golf course operator, site visits, and
discussions related to program access, site logistics, and potential capital investment.
ANALYSIS
1 Parks and Recreation Commission, August 27, 2024, Agenda Item #4, https://www.paloalto.gov/City-
Hall/Boards-Commissions/Parks-and-Recreation-Commission
2 Parks and REcreation Commission, May 27, 2025, Agenda Item #4, SR #2505-4703,
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=16896
continuing coordinated progress on this multi-faceted planning effort. Approval of this three-
year extension with an optional two-year renewal will not restrict the City Council and staff’s
multi-faceted planning and potential capital investments.
FISCAL/RESOURCE IMPACT
STAKEHOLDER ENGAGEMENT
5, meeting. These updates focused on program access, operational
considerations, and alignment with broader planning efforts at Baylands Golf Links.
ENVIRONMENTAL REVIEW
ATTACHMENTS
APPROVED BY: Kristen O'Kane, Community Services Director
5 Parks and Recreation Commission, November 25, 2025, Agenda Item #5, SR #2511-5439,
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=17529
Vers.: Aug. 5, 2019
Page 1 of 4
AMENDMENT NO. 1 TO CONTRACT NO. S25192927
BETWEEN THE CITY OF PALO ALTO AND
THE FUTURE TALENT OF SILICON VALLEY dba FIRST TEE – SILICON VALLEY
This Amendment No. 1 (this “Amendment”) to Contract No. S25192927 (the “Contract” as
defined below) is entered into as of February 10, 2026, by and between the CITY OF PALO ALTO, a
California chartered municipal corporation (“CITY”), and THE FUTURE TALENT OF SILICON VALLEY
dba FIRST TEE – SILICON VALLEY, a California non-profit, located at 2797 Park Ave. Suite 205, Santa
Clara, CA 95050 (“CONTRACTOR ”). CITY and CONTRACTOR are referred to collectively as the
“Parties” in this Amendment.
R E C I T A L S
A. The Contract (as defined below) was entered into by and between the Parties hereto
for the provision of Youth Golf Programs, as detailed therein.
B. The Par ties now wish to amend the Contract to extend the term an additional three
years from February 28, 2026, to February 28, 2029 with the ability to extend the Contract for an
additional two years (for a total of five years). During this period, the Parties will discuss and
negotiate a more robust agreement regarding First Tee’s improvement and use of the City’s golf
facilities.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of
this Amendment, the Parties agree:
SECTION 1. Definitions. The following definitions shall apply to this Amendment:
a. Contract . The term “Contract” shall mean C ontract No. S25192927 between
CONSULTANT and CITY, dated October 18, 2024.
b. Other Terms. Capitalized terms used and not defined in this Amendment
shall have the meanings assigned to such terms in the Contract.
SECTION 2. Section “TERM” of the Contract is hereby amended to read as follows:
TERM: THE SERVICES FURNISHED UNDER THIS AGREEMENT SHALL COMMENCE ON
OCTOBER 18, 2024 AND SHALL BE COMPLETED ON OR BEFORE FEBRUARY 28, 2029. THE PARTIES
MAY, UPON MUTUAL AGREEMENT, EXTEND THE TERM FOR AN ADDITIONAL TWO YEARS (e.g.
THROUGH FEBRUARY 28, 2031) OR ANY OTHER DURATION BY AMENDING THIS AGREEMENT IN
WRITING.
Docusign Envelope ID: 804152DF-C116-4A76-B1E2-F7111144A644
Vers.: Aug. 5, 2019
Page 2 of 4
SECTION 3. The following exhibit(s) to the Contract is/are hereby amended or added, as
indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby
incorporated in full into this Amendment and into the Contract by this reference:
a. Exhibit “B” entitled “SCHEDULE OF PERFORMANCE ”, AMENDED, REPLACES
PREVIOUS.
b. Exhibit “C” entitled “COMPENSATION” AMENDED, REPLACES PREVIOUS.
SECTION 4. Legal Effect. Except as modified by this Amendment, all other provisions of the
Contract, including any exhibits thereto, shall remain in full force and effect.
SECTION 5. Incorporation of Recitals. The recitals set forth above are terms of this
Amendment and are fully incorporated herein by this reference.
SIGNATURES OF THE PARTIES
IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed
this Amendment effective as of the date first above written.
CITY OF PALO ALTO
City Manager
APPROVED AS TO FORM:
City Attorney or designee
THE FUTURE TALENT OF SILICON
VALLEY dba FIRST TEE – SILICON
VALLEY
Officer 1
By:
Name:
Title:
Officer 2
By:
Name:
Title:
Attachments:
EXHIBIT B: EXHIBIT B SCHEDULE OF PERFORMANCE, AMENDMENT NO. 1 (AMENDED, REPLACES
PREVIOUS)
EXHIBIT C: COMPENSATION SCHEDULE , AMENDMENT NO. 1 (AMENDED, REPLACES PREVIOUS)
Docusign Envelope ID: 804152DF-C116-4A76-B1E2-F7111144A644
George Maxe
President & CEO
Victor Arrañaga, Jr
Board Chair
Vers.: Aug. 5, 2019
Page 3 of 4
EXHIBIT B
SCHEDULE OF PERFORMANCE
(AMENDED, REPLACES PREVIOUS)
City shall provide the following spaces on a quarterly basis for the Contractor’s youth golf
classes and development as follows:
Schedule:
▪ The annual schedule must align with all First Tee Silicon Valley locations.
▪ 4 Seasons per Calendar Year. (Spring, Summer, Fall, Winter)
▪ 8 Weeks per Season.
▪ Programs are to be scheduled Tuesday through Friday of each week (4 days per week).
▪ 3pm Set-Up or 2pm in Winter.
▪ Class Times are to be held from 4:30pm to 6pm or 3:30pm to 5pm in the Winter Season.
▪ Take-Down times are 6pm to 6:30pm or 5pm to 5:30pm in the Winter Season.
Classes:
▪ 2 Classes to be offered per day during the scheduled seasons at the agreed upon time.
▪ A maximum of 16 participants per class for a total maximum of 32 participants.
Practice Locations: – Locations to be mutually agreed upon by the City and Contractor.
▪ 4 Driving Range Bays will be accessible during the Spring, Summer, and Fall seasons. 8
Driving Range Bays will be accessible in Winter season.
▪ Areas of use include 1/3 of the Large Putting Green, 1/2 Chipping Green, or <100 Yard
Point of Youth Practice Area
Golf Course Use:
▪ Six Tee Times will be scheduled from 4:30pm to 5:20pm on programmed days through
the Spring, Summer, and Fall seasons. There will be no Tee Times scheduled in the Winter
Season.
▪ The first and sixth Tee Times will be utilized as mandatory buffer zones during the
scheduled use.
▪ Playing only golf course holes one to four .
Notwithstanding the schedule above, the spaces shall be unavailable during scheduled
maintenance or emergency repairs.
Docusign Envelope ID: 804152DF-C116-4A76-B1E2-F7111144A644
Vers.: Aug. 5, 2019
Page 4 of 4
EXHIBIT C
COMPENSATION SCHEDULE, AMENDMENT NO. 1
(AMENDED, REPLACES PREVIOUS)
A. COMPENSATION FOR CITY SPACES
For use of the agreed upon City spaces through February 28 , 2029, the Contractor shall pay the
City’s Golf Course Operator* the following fees:
▪ $5,376.00 Total per Season = $576.00 participant fee + $4,800.00 green fee
▪ $1,152.00 Total Winter Season Only = $576.00 x 2 participant fee
B. PAYMENT SCHEDULE
During the period through February 28, 2029, Contractor shall pay City’s Golf Course Operator*
in four installments per year due on the following dates corresponding to Spring 2026 through
Winter 2029 seasons:
a. Within 30 days from end of Fall season – $5,376.00
b. Within 30 days from end of Winter season – $1,152.00
c. Within 30 days from end of Spring season – $5,376.00
d. Within 30 days from end of Summer season – $5,376.00
C. FEES FOR OTHER USES
If the Contractor uses a City facility for any purpose other than a mutually agreed upon and
scheduled class under this agreement, the Contractor shall pay all applicable fees to City (or
Golf Course Operator, as specified by City).
D. PAYMENT PROCEDURES
For all payments remitted to City’s Golf Course Operator, Contractor shall provide a proof of
payment to City within 14 days of remittance.
*The City’s Golf Course Operator is OB Sports Golf Management (Baylands), LLC as of January 1,
2026. Should the City no longer contract with OB Sports to operate the City’s golf course used
in this Agreement by Contractor, Contractor shall pay City directly, or upon mutual agreement
between City and Contractor, any successor Golf Course O perator.
Docusign Envelope ID: 804152DF-C116-4A76-B1E2-F7111144A644
From:Shani Kleinhaus
To:Council, City
Cc:Robustelli, Sarah; Heistein, Ben
Subject:Consent Item #6 Extend First Tee - Silicon Valley Contract
Date:Saturday, February 7, 2026 9:25:33 AM
CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links.
i
Dear Mayor Veenker and Council members
My name is Shani Kleinhaus and I write as a resident of Palo Alto and the Environmental Advocate for the Santa
Clara Valley Bird Alliance. I am also a Parks and Recreation commissioner, but I do not speak for the commission. My
comment addresses Consent Item #6, extending the First Tee - Silicon Valley Contract for use of the Youth Practice
Area at Baylands Golf Links, located along the Embarcadero Road edge of the course.
I support approval of this consent item. However, I ask you to provide clear guidance now for any future
improvement projects at this site, including netting, turf replacement, or a potential second-story driving range, so
those investments align with adopted City policy and the Baylands’ unique setting.
First, on turf and plastic materials.
Recent City Council discussions have already raised concerns about plastic ground cover and artificial turf, including
microplastic pollution, heat impacts, stormwater runoff, and long-term maintenance and disposal issues. Given the
Baylands’ proximity to sensitive wetlands and waterways, future projects here should avoid plastic ground cover,
including artificial turf, and prioritize natural, permeable, and ecologically functional materials.
Second, along Embarcadero Road.
This edge of the Baylands is a major visual gateway and an ecological transition zone. The Comprehensive Plan,
Parks and Recreation Master Plan, and Baylands Master Plan all emphasize protecting nature, strengthening habitat
values, and enhancing the experience of Baylands. Any future improvements should include an ecological landscape
element along Embarcadero Road, using native trees and vegetation to support biodiversity, improve the scenic
corridor, and better reflect the Baylands’ character.
Third, habitat connectivity.
Adopted City policies consistently call for improving habitat connectivity and integrating biodiversity into park
design. Roadway edges and perimeter areas like this are key opportunities to support birds and pollinators moving
through the Baylands. Future investments at this site should enhance - not fragment - habitat connectivity and
ecological function.
Providing this guidance up front will help avoid piecemeal impacts, align future capital decisions with adopted plans,
and ensure that recreational improvements at Baylands Golf Links also contribute to the long-term health and
resilience of the Baylands.
Respectfully,
This message needs your attention
This is their first mail to some recipients.
Mark Safe Report
Shani Kleinhaus, Ph.D.
Palo Alto resident
Parks and Recreation Commissioner
Environmental Advocate, Santa Clara Valley Bird Alliance
-----------------------------------------------------------
Shani Kleinhaus, Ph.D.
Environmental Advocate
Santa Clara Valley Bird Alliance
650-868-2114
shani@scvbirdalliance.org