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ORDlZ\iANCg NO. 2114
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AN OlitDINA'NCE OF' TilE CO'fJNCD~ OF THE CI1~{ OF PAl:..O ALTO
AMENDING CHAPTER ~t OF_ CRDDJAM:E NO. 11:-:r-7, THE ADfiNIS
TRATI:VE CODE OF' nm CI'l'Y OF F'ALO ALTO, AND REJ?OO.ING
SECTIONS 701, 7'02 A.ND i(J3 OF THE SAl£ ORDINAI«;E.
'The Council of the~ City of Palo Alto does ORDAIN as follows:
SECTION 1. Chaptelr I of: Ordinance No. :t277, the Administrative
Cc•de of th•2: City of Palo Alto i 9 hereby ame11ded in i:ts entirety
&!: s:et forth in EXHJ:ETr A attac'h1ed het·eto .at:td made a part m reef
&!> though fully set fo:rth hE~rein.
SECTI~)N ?~ Sect:iOll'lS 70J., 702 ar1d 703 o:f Ordin1atnce No. 1277,
the A-dministrative Cod.e of the C:tty of Palo Alto, are hereby
re:pea :ted.
SECTION :t:_ ThjLs •Ordinar.\::e shall become effective upon the
ex:piration of thirty days £1:-om th'~ date of its pas~sage.
I~ITRODUCED: .Novemb-er 26~ 1962
PASSED: D"c(:lznber 10, 1962. br rna.jority voi·::e YOte
ATTEST: APPROVED:
b~ )-.__;_4J rlty Clerk -~ "". ~11--, -· Vkc ·M:iljO\,-
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DIVISION l Cl'I'Y Ct'Ji!JNC n. ORGANIZATION ANO l?ROCEDUR!
DIV:tSION 2 LEG I:S!.JI.TION
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Sectiori 101
Section 102
Section 103
Section 104
Section 105
Section 106
SE:ction 107
Section 108
Section 109
Section 110
Section lll
Section 112
Section 113
Section 114
Section 115
Section 116
Section 117
Section 118
Section 119
Section 120
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CHAPTER l
DIVISION l
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CITY .COUNCIL CIRG.A.NIZA!ICR AND PROCEDURE
,t!:ETDlG~
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gtDER OF :SUSIN~
J}!!TIES OF i'?RESIDING ·Of.t!£!!
~~· TC 1 ORDER -PRESIDING OFFICER
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ROLL ~g
!f..ADING OF MINUTES
!TJl.ES C[.J!l~~
~DDRES~LHi~ THE COUNCIL
MPJ\INER OF A.DDR:ESS!NG COu.t~ClL -TIME LIMIT __ _..._ ,._,..,_.~ a • '
!~~~-C_Q.UNClJ:..N.~'ER MOTION MADE
SILENClL£.Q!§.I!nJTES Alrf IDrA TIVE VOTE
DECORT.n!
!NFORCJ~I._QE DECOR1.»1
_goUNCI:~.f!i~!§i.. SMOki~
£ERSON:i_MiTHO~IZED TO Bi!: WITH!N RAIL
_EUPARATICIN OF ltlNlJ'I'E~~
.f:OUNCIL NCIT TO ..J...NTERF:E:R!_ IN ADMINISTRATIVE SERVICE
_f:IT'i MANAGER AUTHORIZED 'l'O PROCESS COU"t«:IL MA:L
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Section 101 MEETINGS
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(a) Regular ~:!,.tin.B!· 11l.e Co·uncil oJE the ·City of ?alo Alto sb.all
hold regt.tlar nM~et ·ng,s in the C·•::>unc il Ch&mbers of the City Hall,
.1313 N~ll ito~ld, ir.. sa:Ld ·City or .at l$Uch other places as may ibe
determined by i:he Ccunc:ll, on the secc>nd and fourth Monday of each
month, at 7:.;e·.~! .. clc•ck. :?.M. W.b.en the day for any rE)gu.lar meeting
of the Council fa1.1E: on a legal holiday as defined in this code,
no meeting shall be hel·d on eu.ch holiday, but a regular meetint
shall be held •tt thE! S&:lle hour· on the· next succeeding day ther~e
after that is ~rtot a holiday.
(b) S~ial MeetinJi!· A special mee;ting may be calle·:1 at any 'time
by the yor"'oroy n majority ·of the n~embers of the City Council,
by delivering personally "):r by mail w:ritten notice to each memlber
of· the City Council and to eac:l:1 local newspaper of gen.eral circula
ti<>n .. radio or television station requesti::1g notice 1-., writ:l.:ng.
Su<:h Il:Otice must be delivered :.personally or by mail at least 24 hours
J:::eJEore· the time of :;uch meeting as specified i.n the notice. ~he
call a.nd notice sha.Ll specify the tiu:e and place of the special
met!tircg and the bus:lness to be tra·nsacted-. No other business shall
be cor~:sidered at su~::h meeting by the leg:f;.slative body. Such written
notice: ma.y be ciispe~rtst:e .with as to any r.aember who at or prior to
t':te ti.me the ~eetin:g cc•nvenes files w:lth the City Clerk a written
waiver of notice. Such wai.ver may be given by telegram. Such
writtE:n notice may alSC! be dis:penscd 1dth as to any councilman who
is actually pt·esent at the meeting at the time it convenes. The
fa;llure to receive any mailed :ootice :shall not impair the validity
of any actiotl taken at such sp_,ecial meeting.
(c) twleetings to be Public. All regul;ar and special meetings c~f
thj: c!ty Counc:n~ tlie1!ity Cou·ncil sitting as a Commi.ttee of t:he
Wh~)le, and of all commj~ttees of the, City Council shall be opeil1 to
th1~ ptlblic, provided however, the City Council may hold exe.cut:ive
se:s.sicms, fr~1 which the publi,:c may b.e excluded, for the cf.>nsi.de't'a
ticm e>f the fc,llciwing :;ubjeC"ts~
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:3.
AppointmEnt, employment or dismissal of a public
off :Leer, boa:rd or co:missio·n member~ e~loyee or
ag~nt, o:r· to hear co:mplaints or charges brought
aga:Lnst ~.'uch officer or employee by another public
off:tcer, person or e:mployee, where permitted under
the City's W•:n:king R:~les an-d Regulations, unless ·
such e'&llploye·e requests a pu'blic hearing. The pre
sid:Lng offic·-er m.ay e::<clude from any such e:x:ecutive
ses:sion cluri'ctg the e::.tamination c·f a witness any or
all other witnesses in the ·matter being investigate(!.
Pro;?osed or pe>nding. litigation.
Contract negotiat:.;.ons.
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Eight (8) .counc:ilmen shall .cone: t:itute a quorum. for the
::ranaactiott of busir1ess, but a le:ss 1:lwaber may a.djoorn from time
1:o time am.d may compel by a noti~:e tllle attendance of absent 'i»>ihhl
b~r.s refus:tng or nenlecting to at:ten,c:l e1uch JDG(ttings. Disobedience
()£ the not:tce may be punished at the discretion of the Council by
;s fine as D.ai be de(med proper. The notice may be by any meal:',a
gi,ting actu.a notiCt! to .&ppear, and 1!»lly be given by the City Clerk
1:>r any perf1on &\l.thol:ized by the COtmeil.
When -t:here is no quorum, tht:t Mayor, or Vice Mayor, or .an,y
~:ouncilman shall adjourn such meE:ting$ or if no C:o'W'lcilman is
p-resent, the Cit:y Clerk shall adjourn the 1'\eeting.
Section 103 AGB'NDA
·.. All rc!portE: :1 o·cdinances, res:olt.ttions, contrslct documenti!J,
or other mlltten; to be submitted to the Council ~~t their re:gular
meeting sh11ll bE~ dt! livered to thflt Ci,ty Clerk not later than
1::00 P.M. c:>n thfi~ pr•eceding Thr.lrsd&y. The City Clerk shall :p1c:epare
the agenda of al.l s·ach matter:s accoz·dir:tg to th2 order of busf.ness
(Section 11)4} numbed.ng each item cc•nsecutively. A complete copy
of such ag•enaa nhall. be deliv•~red o1:· mailed to e~a.ch councilu:111n
and each d•epartnent head so a:s to rE~aeh the reeipi1ent not later
than 7:00 :? .M. on the Frida'j' precedj,ng each Council meeting. The
ag;enda shaLl be available to 1che publi': in the Office of th-e City
Cledt not later than 9:00 A.M. on the day of the meeting ~and in
the Council Cha:Dbers during each l»!l(lting.
tlo matters other than those on the agenda shall be finally
acted upon by the Council; provided:, however, that nwtters deemed
tc;1 be emergenci,,~s or of an urgent: natu1:~ by atiy councilman, the
C:l.tJ Manager or· the City Atto1:ney, 1dth an explanation of the
e1l~rgency or ur;~ericy Btat.ed in open Council meeting may, with the
cc>nsent of a maJority of the <;ounci.l be considered and acted upon
by the Council ..
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Section 104 OID1D.. OF BUSINE§.!
. .~t the hour S4!t by law on ·the day o.f e~ch regular mee1ting,
the Cotmcilmen, Ci.ty Clerk, Ci:ty At.to:rney, City Manager, ·C:lty
Controller, a'Cd st.::ch departmen1c heads as have been requestE!d to
be pres~D;!::, shall take their regula.r :stations in the Counci,l
Chamber, and the business of the Council shall be taken up for
. considera.tion and disposition :tn the following order except that
with the unanimous; consent of the c~ou:ncil, matters may be taken
up out .of order.
1.
2.
3.
4.
5.
6.
7.
8.
9.
Roll Call;
Approval. of minutes of previous meetlng;
Special Ordersof the Jnay; and Public Hearings;.
Repc·rts of Committees attd Plannirtg Co:mnission;
Resc,lutj~ons and Ordin.smc:es;
Repc,rt of City Manager;
Repc~rts of Officials;
Unf:!.nished :Busine.ss;
New Bus:Lness;
10. Written Communications;
11. Oral COt~j.c.etions;
12. Adj c'urmDent.
St:ction 105 ~riES OF THE PRESIDING OFFICER
The Mayo1~, o·l:' in his absence thE~ Vice Mayor, ahall be the
Presicling Offj~cer of the Council and shall assume his place and·
duties a1; such imtnediately follcw:Lng his election. He shall
p.L'eserve stri~:t o·rder and decorum at all meetings of the Council,
. annvunce .its clecis.i.on on all subj,!cts and decid•e all questions
of order, subject, however, to an appeal to the Council as .a
whole, i11 whi<~h ~·.;ent a majority vote shall govern and conclusively
. determinje such qu·estion or order. He shall vote on all questions
as other :nemb~!rs ·c.»f the Council.
!he Mayo:::-shall sign all o.cdinances an.d re:solutions adopted
and cont:racts approved by the Coun:eil at meetings at which he is
in att.endance. I'n the event of his absence.., the Vice Mayor shall
sign such doc1.nner..ts as have be·~n. adopted and approved by the
· Counci!. In the absence of the Mayor and Vice 1iofayor the tempDrary
chairman shall sign such documents as have been adopted and
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approved during the· ~~~~teting at whiclll he presided.
In the event the Vi.ce Mayor is abHUti the Mayor anall have
the right to name any 1!'1a111ber of the Cou:nc:i to perfonn the duties
of Preei,ding Officer, but such subs·t:Ltution shall not extend
beyond .a:o. . adj ouromen t 8
Section 106
The Mayor, or in his absence, die Vice Mayor, shall take
·the chai:r at the hour appointed for the meeting~ and .ihall call
the Coun~cil to order. In the absence of the Mayor and the Vice
Mayor, .&~cui the failure of tbe Mayor to appoint a teq»orary chair
man, the City Clerk .or ~·1& a.saistan1t, ahall call the C:ouueil to
order, wltlereu~on a t~orary chairman eh~&ll be electec'1: by the
co~il.ml!u pr.asent •. Upon tbe arrival of the Mayor or .the Vi.ce
Mayor, tJ:te: teiiiPor.ary chairma:n shall relinq·llish the eb1,ir at the
eonclusioo. of the bueineas then before the Council.
Section 107 RO:U~ CALL
~£¥# ----
Bef,,re proce•ad1ng with the bus:lness of the! Council, the City
Clerk :'lh411 c:tll :the roll of the Cotmcilmen and the names of thosl!
present ··ashall be imtered. in the millUttls.
Section 108 READING OF Mlltw'!ES
-m
· Onla~ss the rt!ading of tlne minutes of a Courtcil meeting ia
requested by •• ma~:ority of tlile City Council such minute:& may be
approved wit:h~)Ut reading if 1the Clerk has p:revic>usly 47urnished
each Councilmm w:J~th a copy :t:hereof ...
·Section 109 !Y!.ES OF DEBA~!!
(a)· Presidin)l §fjlcer may D4!bate atlcl Vote. Tte Preeiding Officer
may move; s.eeon a.nd debate iErom. tru~ cnalr, ·s.ub~lect ouly to such
limitat:.ions of debate as are by these rules imposed on all
Councilman and shall not be deprived of any of the rights and
privileges ot a Councilman by reason of his acting as the Presidi:ag
Off:l.eer.
(b) Gett:Lnj,_!:he Floorj :tmPro,2er Re£erences to be Avoided. Every
r.ouncilmam es.trln:g to spei1Csna11 .aai!fress t:lie ~lr and, upon
recognitic)n by the. :('residing Officer, shall conlEine himself to
the question \lnder .de'ua:t:e) avoiding all indE!corous language and
reference. to pe:r$Ot'14lities.
(c) Intel~!2!!!·· A Counc:l11Mn once recogniz~d, shall not be
interrupt~itrwnen speaking unless it be to call him to order~ il:t'.
as herein otherwist~ provided. If a Councilman while speaking,
he called to order,. he shall ,cease ~~peaking until the question
of order bte determined, and, :if in order, he: shall be permitted
to proceed:.
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(d) Motion t:o Recons1Ld~r. A motic)'Q to :rec:O'lll&ider any action
taken by'" the'1!0unC'I'I"1~e made only on the day such action was
taken. It ma:y be tudE! either imtnediately during the £ame session,
or at a reces.sed l)t: adjourned se:ssicm thereof.. · Su.::h motion must
be made by on:e of t.he:.prevaili.ng si'.de, but may be seconded by
··any Councilman and mliy be mad..e ~a .e1ny time and have precedence
over all othe1· mol:ions ~ or while a Councilman has the floor. It
~ball be deb.atabh~. N':Othirig her~! in shsll be construed to prevent
any Coun<:il:man ·£~com. m.tlcing a mot:tor.; to rescind such action at a
subsequent meeti~: of the Cc•uncil. .
·Sec: tion 110 ADDRESSING THE COtJINCIL. -----.-:---
Any perst:>tt desiri:ng to address the Council a·hall first secure
the permission of the .Presiding Officer so to do; provided, how
ever, that utu:ler the f·:>llowing he.ad.in.gs o:f busine!IS, unless the
Presiding Off:Lcer rule:s otherwise, any qu~lified and interested
person ahall have the ~eight to add:r·ess the Counc:il upon obtaining
recognition by the Presiding Offi,c.e·r; ·
(a) Public HE!arin;~. Interested pe:r.sons or the~.r authorized
r4!presentatlves ma:r address the Cl:>\.mc:tl in regax·d te1 matters thf!n .
under consideration •.
(b) Oral ConmiUt,i.::Ht:iOTLS. Taxpayt~r a or residents of the City, o:r
thteir autliori.i:ed l~~aTrepX'esentat:ives, uy .:1!dd1:·ess the Council
by oral co:amm,icat:ions on an.y matter concerning the C:i.ty' s business,
·. or any matter ove:.c -which t:he Counc::l.l has control; p:rov:t:.ded, however,
that preference sh;1ll be given to those persons who ma:v have
notified the City Clerk in a.dvance1 of their desirl!. to ~1peak,
setting forth the tl~tui'e of the cci',ilmunit:s.tion, in order that the
~me ~y appear on tbe agenda of t::b:e Council.
Section 111 'M.4..NNER O.F ADDRESSINIG COUNCIL -TIME LIMIT
___ , & .---.._.... ." -" -·
~ (a) Individuals. Each pereon addr·essing the Council shall step
up to-the iiilcie>phone in the front c·f the rail, shalJ. give hi.s name
and> addreas in a.n a1.1dible tone of ··.J·oice for the records, and
unless further·time is granted by the Presiding Officer, shall
limit.· his addr£lSS t•::i f.i,,e minutes. All remarks shall be addressed to the Council as a body and not tc any member thereof. No person,
other than a Cc,unci.Lman and th~ pe:tson having the floor, shall
be permitted .tc~ ent«~r ir1to any discussio·n without the permissit>n
o£ the Pres·idin;g Of1:icet·.
(b) Spokesman for GroCE of Persons. When any g:roup of· persons
wishes to aaa:ress ttle ouncil on die same subject matter~ it shall
be proper for the Pt·esiding Officex· to request that a spdc.esman
be chosen by the grc,up to address the Council, and in case
additional. lrlatters are tc be presented at the time by any other
member of said group, to limit the number of persons so addre~sing
the Co1.1ncil, so as to av•;,id unnecessary repetition before the
CounciL
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Section 112 ADDBESS:CNG 1HE Coml:CIL AFTER MOTION MADE
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· :: Afttt a public be~~ring has be·en c:losed and after a a:>tion
is tU.c:le: by the Council, ·no person sib.all address the Council
'~ithout first secu:ring the :permi.&sion of the Council so to do.
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·· Sectior .. 113 S!I..ENCE CONS'rt'I'U'I'ES· A.'FFIRMATIVJ~ VOTE
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Unleee a Councilman st•:ates that he is no1t voting, his !Silence
shall be recorded as &n aff:lrm.D;tiv··e vote .
. Section 114 DECOR 1M
(a) By CcLmc:llri.ien. Wh:lle the Cou:ncil is in :session~ the Council
men must p'!eSi?Jft-:-o.rder and decorum, a11d no c~:nmcilman shall, by
conversation. f>i ~therwine, Clel:ay o~r interrupt the proceedings or
the peace of the Counci:L ·not· dlietu:rb any Councilman. while speaking,
or refuse to :obey the c•rdex·s of the Council or C)ther Presiding
Offir.:er, except· as otherwise hert~in provided.
(b) BY Other Persons. J;ny pet:son 1naki.ng personal, i~ertinent,
or s lariderous· .reme.rki o:r· who ~1hall become boiater~us wh:Lle address
in~ the Council shall be forthwith, ~y the Presidl.D:g Of:Eicer,
barred from further audience nt ss:id meeting before th~ Council,
unless permission to cont.inu~e be granted by a. msjoritj vote of
the Council .
'Section 115 .MQ_RCEMENT OJ? DECORUM
!he Chief of Police shall be ex-officio Sergeant-at .. Arms of
the Ce:uncil. He shall c.:trry out all orders and instructions
,given· him by the Presidill8 Officer for the purpos~ of maintain
ing order and decorum in the Council Chamber. Ally person in the
:audience who uses loud,· boisterous, or profane language at a
1Council meet1,ng, or languag4:! tendi.ng to brin:g the Council, or any
Councilman into contempt:. or any p·erson who persist.ently inter
rupts the proceedit'lgs of the Council, or r.ef::1ses to keep quiet or
take a 'seat T.\'hen ordered t:o d:o so by the 1residing Officer, shall
be deemed guilty of a roi~:demea:nor, and upcn conviction thereof,
shall :be punished 'by a f:i.ne of not more than. One Hundred Dollars
($100~ 00), or by iD:~.prisot!!ll,cmt in. the County Jail for a period of
not more than thirty· (30) days) ox· by bot!\ such fine and imprison
.ment. Upon instructio~~s of the Presiding Officer, it shall be
t.he duty of any police offit:er prE~sent to eject any such person
;rom the Council Chamber o:r place. hi.m undel.· arrest or both.
~;ec tio·a 116 COUNCIL CH~R~; S.~
It shall be unlawful for any person to smoke in the Council
<:haabers at any titue ..
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Sect:ion 117 PERSONS AUTHOR :t~El) 1:'0 !E WITHIN RAIL.
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, No p.erson~ except Cit~r of:Eiciuls, th•air repl:E~sentatives,
and represe·nt.atives of new:1·ga1:herin.g ageucies, zJhall be per.mitted
within the rail in front o:: the C::ouncil Chamber ldthout the consent
of thf.! Council .
Section 118 .f!E_!_ARATI01!...QLJUNUTES
(a) Method of Kee:einf Mim~tes. 'ftle mitl·ut:eG of the Council shall·.
be ke1iF"'Oy the ~it:y c~eilr1mauha;ll be. nently typewrittel:l in a book
kept for that purpose:.-with a record of e~tch particular type of
business transacted set off in p~r.a&Taph:s,. with proper sub-heads;
provided tr.at: the C.ii:y Cle1~k shall be required to make a record
only of such busin.esa as w.ns a\.:tually passed. 'Jpon by a vote of the
Council, and shall not: be re·quire~d to make a verbatim transcript.:
of the proceedings; providE~d further t.h.a.~. a reco:rd shall be made
of. t:he rtames and addre:sses of ~~e7cso·ns addressing the Cr.,;unciL, the
title of the subject mattet· to which their remarlca related and
whether they spoke in s.upp<:trt c1f or in .opposition to such matter.
(b) Remarks of Councilman· WhE:n entered :Ln Minutes. A Council
man uy request-;= !:hrougli tfoiTl~:;!ding o££1cer,-die priv:Llege of
having an abstract of his st.atun~mt on any subject under conaid
eration by the Council enter-ed in the m:lnutes. If the Council
consents therJ:!to, such st.atemet1t shall bfi:: entered in the minutes.
(c) S;:a!OJ?Sfs of Debatei Whe':l :E.n1::ered 111 the Minutes. T'tu~ Clerk
may be~dl;:ected 5y tfie resiOit:g Offlce12': with die· conse~~t of the
Council, to enter in the minutes a synopsis of the discussion on
. any ·questiNl coming regularly l::e:Eore th1~ Council.
(d) !).eliv~:..rt o! Minutes. As so«:>n as p(>Ssible after each Council
meeting the!ty(;l~rk shall cau:se .a copy of the minutes thereof
to be· forwarded to each Counc.ilnum, the City Manager, ot::!1er officers
of the Ci~:y and department heacl.s. ·
Section 119 COL"NCIL NOT TO IN'l'ERFERE IN ADMINISTRATIVE SERVICE ------
. Neither the Cotlncil nor a:o.y of its committees or :netibers
shall direct, request or attempt to influence, e:ither db:cctly
or indirectly, the appointment o:f any person to of:Eice ;O)r employ
ment by the City Manager or in a:ny mannet· interfere ,.lith the City
Manager or prevent him .from exercising his own judgn:ent in t")e
. appointment of officer.s and employees in the adminis::rative s~rvice.
Except for the purpose of inquiry~ the C011.mcil a:o.d its membet:s
shall deal with. the a.dmini.st:rative servic1e solely th:t,ough the
City Manager, and neither t~e Co1uncil n.or any me1CDber ,thereof shall
give orders to any of the sttbo:rdlnates of the City Mai~ager, e:i.ther
publicly or privately.
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' CITY ~R AUTJIORIZEll TO PROCESSQUNCIL ~
'.rhe City Manager is author:Lzed t:o receive and open all mail ad-
~·c:ire;."if:ed to the City Council aud give it ittiDediate attention to the end
that all admini.strative.businesa referred to in said comD.l!'dcations anct
not necessarily req-uiring counc;llmantc action may be disposed of between
. coun<~il meetings, provided that all actions taken p·ursUAnt to such com-
muni<:ations shall be reported to the City Council the·reafter. Any com-:
munic:ations requiring Council &i:tion will be reported to the City Counc:il
at its next regular meeting tog;~ther with a r~port and recOYJ.I'.Dendation c.•f
the Cl ty Manager. ·
'. SectJ.onl2l . STANDING CctiMITT!~ES: SPECIAL COMMI'l"l'E:&S ' -,..-~--IEZIII'r!JPit /II' -
At the second regular meet:Lng o:f the Council in .July, after the
elee1:ion of the Ma}•or, th~ Mayo·r st•aU appoint four standing cot!IDitteetl
from .the members. uf the Council, cc··nsisti.ng of five (5) or more member:~
e~ch.:.> Such cOOJldttees shall be deE;ia;n&te:d, respectively, Committee No~ 1
(Public Wol:ks and Platt.nil18), Co.mrl.ttee N-o•. 2 (Public Safety), Conmittee
No. J (Policy .ami Fin.ance), Comn.itt:~~~ No. 4 (Hospital) .. ·
··• In addition to the :duties ·n.er.;d.nafter set forth such cOD!littees
shall perform all other ~ties assigned to them by the City Council. All
matt•:ISreferred ·t:o COHD!ttee&··bJ· th~! City Council shall be reported back
to the Council wi-thin 60 days aftel: such referral. '!'he CouncJLl may by
a ma.)orlty vote withdra.w any mattel: fX'om Co'l.'!!l\ittee for action at any
· Coun•:il meeting.
In addition to standing coami1:tees the Mayor may, subject to approval
of the .council appoint such other :rpec.ial committee~ o.f councilmen,
priv;ite c:1.tizens or both as he deea1s desi.rable and nec,essary to assist
and •ldvise the City Council i.n its work.
Sectlon 122 COMMITTEE NO. 1 fPlr~·LIC WOPXS AND Pl.AtlN!N<U.:, DUJIES
It shall be the duty of Cc·mmit:tce Nc,. 1 to consi.der and make recom
mend.ltions on matters referred to I.t by the Council, Mayor, or the City
Mar'a:~er relating to public tr1orks, ·public u.tilities, e·nginee:ring and
plamting matters.
Section 123 COMMITTEE NO. 2 _{:fY~.1IC SAFETY)·: DUTIE2
It shall be the duty of C·ommittee Nc>. 2 to consider and toake recom•
mend.!ltions on matters referred to )lt by the Council, Mayor~ or the City
Mana:ger relating to recreation:. lihraries:, fire departwent, police depart
ment., animal ahelter) traffic Hnd ()ther ro;tattel".<i relating to· public safety.
Section 124 COMMITTEE NO. 3 {EfJ!..ICY AND FINANCE): DUTIES
!t shall be· the duty of CQn.mi.·ttee Nc>. 3 to consider and make recom
mendEttions on matters referred to :it by the Council, Mayor, or the City
'Manager relating to finance, a.•J.dits and systems of accounts, organization,
and other matters pertain.ing t<> it,,ternal control and procedures. 'l11is
com1:~.ttee shs.ll also review an·:i cc•:nsider policy matteng affecting the
general operation of the City ·~hichdo ne>t fall within :he scope of other
committees and make recommendatio!ts on such questions,
·Section 12.5 COMMITTEE NO. 4~~§EITAL'~~ JlUTIE_§
It shall be the duty of Comm::Lttee No. 4 to cons:l.der and make recom
mendations on matters referred to it by the Council, Mayor, o;r the City
Manager affecting-any hospital otonled by the City.
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Section 150
Section 151
Section 152
Section 153
Section 154
Section 155
. Section 156
Section 157
Section 158
Section ~59
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DIVI3ION 2
LEGISlATION
.-METHO.....,..;.;;.,o;.D-(U!~
PREPARA'riON OF ORDINJ\NCES -------· ---
PRIOR A:I?PRCf!~AL BY ADMINISTRATIVE STAFF -.-..-.-w-----·
INTRODUCING FOR FASSAGE AND APPROVAl. -..... '!11-~~
:Tin.E -
oRriAnuNG eLAUSE
~------
. YQm .... !l_,YQJCE VOTE; OJt J~O~L CA~~
RECORD OF ()RDINANCES AND RESOLUTIONS i nm:A'r'iJU""I!~OR - -___ _.,"'_,_.. .
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METHOD O•P ACTION
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Legislative ac1:ioil: shall be taken by the Council only by
means of ~m ordinan•:e c•:t' resolution.
Section 151 PREP,UlA1~ICJ'N OF ORDINANCES --· --
All <)rdinances, exc:ept ordinances initiated by the electors
of the City tmder tb.e provisions of t.rticle Vl, Section 2 of the
Charter, 1shall be prepnred in w:!:iting by d1e City Attorney. No
o-rdinance .shall be pre),ared for p:-ese·ntation to the Council unless
ordered by a majo.rity vote of the Co·~.mcil or r·equested in writing
by the Ci:ty Manager~ O:!' prepared by the City Attorney on his own
initiative.
Section 1.52 PRIC~fPROVAL BY ADMINISTRATIVE STAFF
All ordinance~::, ex-c:ept ordinances initiated by the electors
of the City under the provisions of Art:lcle VI, Section 2 of the
Charter, resolutions and contract documents, before presentation
to the Council, shnll have beert appr·oved as to form by the City
Attorney or his aut:hor:lzed representative, and, where substantive
matters of adminisl:rat:lon are involved shall have been examined
for administration by t:he City Manager or his authoriz~d repre
sentative.
Section 153 !~"Tl!Q!!!~:ING FOR PASSAQ!..AND APPROVAL
(a) Ordi.nanc:es, r•esolutions, and other matters or ~ubjects re
qt.liring a:ction by the Council must be introduced and sponsored
by a member .. of· the Council, except that the City Manager or City
Attorney may present ordin.snces, resolutions or other matters or
subjects to the Counc:~l fo:r consideration.
(b) With the .sole .. exc:epti•:)n of ordi11ances which take effect
upon adoption refe:rred: to in this Chapter, no ordinance shall be
passed by th~e Coun.cil on the day of its i·ntroduction nor within
ten (10) day:; there;aft:er, nor at any other time than at a regular
or spec ia 1 'Qlj!e t ing .
(c) Any ord:l.n.,n.ce: dec:lared by the Council to be necessary as an
emergency meast;.re for preserving the public peace, health or
safety, ~md contatning a statement of the reasons for its urgency,
may be itltroduced and adopted at one and the same meeting if
passed by a vote of four-fifths (4/5ths) of the Councilmen present.
(d) Ord:i.nances and r•~solutions may be introduced and passed
by reading the ti!:le only, and shall be read in full only when
requeste•d by a major~.ty of the Council.
(e) A proposed ocdin.ance may be amended between the time of its
introduction and the time of its final passage, providing its
gerteral scope and or:Lginal intention are retained. The correctior..
of typographical or (:lerical errors shall not constitute an amend
ment within the mean;Lng of this section ..
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Section 154 1!I1!
Each· ordimmc·t~ shall be preceded by a bri.ef title which
shall indicate the subject purport thereof,,
Sectic;..n 1.55 .Q!B!~.!!JNG .. Cl.cAY§E
I· ~rhe ordaining clause of all o=dinances adopted by the
Ccunc:U s.hall he Sllbstanti~~lly .as follows: "The Council of the
City •of,,Palo A1to. does ord~dn as follows,t 1 andl the ordaining
claus•e of all ordiJ:lances adopted by the people shall be, "!'he
Peopl:e of the t:i .. ty of Palo Alto do orClaiilt as follows."
Section 156 .Y.Q.:!JE: BY VOICE VOTE OR ROU. _£.ALL
. . Any vcte ,,f tlhe Cour:.cil may be by voice Vt)te, e~'cept that
upon the deman•i of any member, either prior or subsequent t~
any vot~, such voN! of the Counci.l shall be by roll call.
Whenever a rec.:>rded or roll call vote .of the Council is in order,
·the C:ity Clerk shall call. t:he names of the members in alphabetical
order.
Sect:i.on 157, !~:IQ!lTY VQTE REQUIRED
No ord:inao.ce or resolution shall be introduced or passed,
no appointmt~.nt made, no officer removed, ;aLnd no contract shall
be S.~iarded without: the affj.rmative vote of at least eight {8)
membf~rs of the Coi.mcil. All other action of the City Council
unleua subject to other st.!i1tutory or constitutional requirements
shall be deemed p<1ssed upon receiving a mEljor:!.ty vote of all
coun~:ilmen present.
Sect:Lon 158
No ordinance adoptad by the Council shall become effective
until thirty {30) days fro·01 and after the date of its adootion,
except the follow:;.ng which shall take effect upon adoption:
(a)
{b)
(c)
An ordin.a.nce callir'g or otherwise relating to an election;
An improvement proceeding ordinance adopted under some law
or proced.ura:L ordinance;
An ordim:mce declaring the amoutJ1t of money necessary to be
raised by taxationr ot· fixing the rate of: taxation, or
levying t:he !nmual ta~c upon property; or adopr.ing a budget;
(d) An emergen.cy ordinance adopted in the matmer provided for
in this ehapl::er;
(e) Au ordinance annexing areas to the Cit:y; or
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e " (£) An ordin.1nce providing ftlr t<iX levy or app.ropriation for
the usual current expc1nses o:E the City.
Sec tio11 159 RECORD OF ORDINANCgs AND RESOLUTIONS i.. SIGNATIJRE "fiY MAYOR ---
All ordi~:1a.nces and res:::tlution.o adopted by the City Council
shall be signed by the Mayo:~C or officer presidiag at the Council
meeting at whi.:::h they were adopted:, .!i'!:tested by the City Clerk
and filed in. the office of the Cit;r Clerk.
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