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HomeMy WebLinkAbout2026-01-27 Parks & Recreation Commission Agenda PacketPARKS AND RECREATION COMMISSION Regular Meeting Tuesday, January 27, 2026 Council Chambers & Hybrid 7:00 PM   Parks and Recreation Commission meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org. Commissioner names, biographies, and archived agendas and minutes are available at https://www.paloalto.gov/Departments/Community-Services/Other- Services/Commissions/Parks-and-Recreation-Commission. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/join) Meeting ID: 999 3789 9745 Phone: 1(669)900-6833   PUBLIC COMMENTS Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to ParkRec.commission@PaloAlto.gov and will be provided to the Commission and available for inspection on the City’s website three days before the meeting. Please clearly indicate which agenda item you are referencing in your subject line. Multiple individuals who wish to speak on the same item may designate a spokesperson. Spokespersons must be representing five or more verified individuals who are present either in person or via zoom. Spokespeople will be allowed up to 15 minutes, at the discretion of the presiding officer. Speaking time may be reduced if the presiding officer reduces the speaking time for individual speakers. General public comment will be heard for 30 minutes. Additional public comments, if any, will be heard at the end of the agenda. Speaking time may be reduced by the Chair to accommodate a larger number of speakers. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to ParkRec.commission@PaloAlto.gov at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. TIME ESTIMATES Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Commission reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. CALL TO ORDER   PUBLIC COMMENT Members of the public may speak to any item NOT on the agenda.   AGENDA CHANGES, ADDITIONS AND DELETIONS The Chair or Commission majority may modify the agenda order to improve meeting management.   APPROVAL OF MINUTES   1.Approval of Minutes from November 25, 2025, and December 16, 2025 CITY OFFICIAL REPORTS Members of the public may not speak to the item(s) 1.Council Liaison Report – 5 minutes 2.Department Report – 20 minutes – Staff Presentation 3.Ad Hoc Committees and Liaison Updates (Discussion) – 15 minutes BUSINESS ITEMS   4.Fiscal Year 2025 Annual Report on Urban Forestry Section and Discussion of Great Oak Count Study and Upcoming Tree and Landscape Technical Manual – 45 minutes – Staff Presentation 5.Review of projects to be proposed in the Fiscal Year 2027-2031 Capital Improvement Program Plan – 90 Minutes – Staff Presentation COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s)   ADJOURNMENT   OTHER INFORMATION The materials below are provided for informational purposes, not for action or discussion during this meeting’s agenda. Written public comments may be submitted in advance and will be provided to the Commission and available for public inspection on the City’s website three days before the meeting.   A.Public Comments PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1.Written public comments may be submitted by email to ParkRec.Commission@PaloAlto.gov. 2.Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom-based meeting. Please read the following instructions carefully. ◦You may download the Zoom client or connect to the meeting in- browser. If using your browser, make sure you are using a current, up-to-date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. ◦You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. ◦When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. ◦When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3.Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Council, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions B-E above. 4.Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 999 3789 9745 Phone:1-669-900-6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329-2550 (voice) or by emailing ada@PaloAlto.gov. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. Parks and Recreation Commission Staff Report From: Community Services Department Meeting Date: January 27, 2026 Report #: 2601-5842 TITLE Approval of Minutes from November 25, 2025, and December 16, 2025 BACKGROUND Staff recommends that the Parks and Recreation Commission review and approve the minutes from November 25, 2025, Regular Meeting and December 16, 2025, Special Meeting. ATTACHMENTS Attachment A: November 25, 2025, Park & Recreation Draft Summary Minutes Attachment B: December 16, 2025, Park & Recreation Draft Summary Minutes Item 1 Item 1 Staff Report Item 1: Staff Report Pg. 1 Packet Pg. 5 of 165  1 MINUTES 2 PARKS & RECREATION COMMISSION 3 Regular Meeting 4 November 25, 2025 5 In-Person & Virtual Conference 6 Palo Alto, California 7 8 Commissioners Present In Person:Chair Nellis Freeman, Vice Chair Bing Wei; Commissioners Amanda 9 Brown, Roger Smith, Shani Kleinhaus and Yudy Deng 10 Commissioners Present Virtually:Commissioner Vadim Axelrod 11 Commissioners Absent:None 12 Others Present:George Maxe 13 Staff Present:Sarah Robustelli, Eric Vidal and Ben Heistein 14 CALL TO ORDER 15 Chair Freeman called the meeting to order at 7:03 p.m. and welcomed the new commissioners. 16 PUBLIC COMMENT 17 None 18 AGENDA CHANGES, ADDITIONS, AND DELETIONS 19 None 20 APPROVAL OF MINUTES 21 1. Approval of Minutes from October 28, 2025 22 MOTION: Commissioner Kleinhaus moved, seconded by Commissioner Deng, to approve the 23 Parks and Recreation Commission draft summary meeting minutes of October 28, 2025. 24 MOTION CARRIED: 3 – 0 – 2 – 2 (Commissioner Wei, Commissioner Brown, abstain: 25 Commissioners Axelrod, and Smith absent) 26 CITY OFFICIAL REPORTS 27 2. Council Liaison Report 28 None 29 3. Department Report 30 Sarah Robustelli, Division Manager of Open Space, Parks, and Golf, delivered the Department 31 Report. Item 1 Attachment A - November 25, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 2 Packet Pg. 6 of 165  32 On Friday, December 5, there would be a tree lighting, live entertainment, light refreshments 33 and carols from 5:30 to 7:00 p.m. at Lytton Plaza. The City website had more information. 34 Through December 14, the City, Alta House, churches and local businesses were collecting 35 donations of new and unwrapped toys, books, gift cards and other gifts for local youth. Last 36 year, a portion was donated to the Ronald McDonald House. The City’s drop-off locations 37 included Mitchell Park Community Center, Lucie Stern Community Center, all City libraries and 38 the firehouse. To keep the Cubberley Community Center campus activated during the master 39 plan process, the Community Service Department (CSD) was hosting 3 family movie nights at 40 Cubberley Theatre that started on November 10 with approximately 70 people in attendance for 41 a screening of Coco. The Polar Express was scheduled for December 16. On December 5, the City 42 Council would see the final presentation on Cubberley. The PRC would receive a Cubberley 43 update in January. Mid-November was the last mailing of the Enjoy! catalog. Registration would 44 open for residents on December 4 at 10 a.m. and for nonresidents on December 11. Future 45 Enjoy! catalogs would be available online and announced through social media rather than 46 mailed; however, printed copies could be picked up at the City’s community centers. Staff would 47 work with the Communications team to mention upcoming classes in Uplift Local. CSD staff will 48 send e-blasts to people who registered for catalog notifications, highlighting this change as part 49 of the Department’s cost saving measures. 50 On Monday, November 17, the Council had a turf study discussion and motioned to create an ad 51 hoc committee to further discuss with staff and bring back to the Council. The ad hoc comprised 52 of Mayor Lauing, Vice Mayor Veenker and Councilmember Burt have held 1 meeting and 53 anticipated returning to the Council in January. The Stanford/Palo Alto Community Playing Fields 54 (Mayfield) installations were completed, working currently on the punch list and PFAS testing, 55 and targeted to open on Saturday, December 6. The final updates to replace safety netting on 56 the north field in addition to light pole pads and signage would occur after opening. As part of 57 the golf course renovation project, the City successfully expanded and enhanced onsite wetland 58 areas. To ensure long-term success, the City was preparing to hire a specialized ecological firm 59 to complete this work with a 5-year monitoring program anticipated to begin in the spring of 60 2026. In the last 1½ years, the City has cared for the wetlands, removed unintentional footpaths, 61 planted native species, mulched and made drainage adjustments. Staff had been working with 62 the golf course operator to educate golfers and protect sensitive areas with strategic fencing. In 63 the past few weeks, invasive plants were removed, seeding was done with a wetland seed mix 64 and straw mulch was applied. A test plot of plants would be installed in the fall for assessment in 65 the spring. Based on the results, more areas would be seeded and/or planted to improve the 66 native cover. 67 The CIP in this fiscal year’s budget for golf course sand topdressing was completed by the golf 68 course operator’s crew who applied sand to the playing areas following aeration and fertilization 69 to smooth out thatch buildup and protect new turf growth. Seashore paspalum (the grass used 70 on the course) required consistent topdressing to maintain peak playability and healthy root 71 development. Completing this maintenance increased turf resilience, improved drainage and 72 enhanced overall course quality for the golfer experience. Johnson Park was deferred due to 73 budget reductions but Public Works completed some resurfacing work to extend the pathway’s 74 useful life and to address safety concerns about uneven pathways. In-house staff were Item 1 Attachment A - November 25, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 3 Packet Pg. 7 of 165  75 renovating the turf for the softball and baseball fields at Baylands Athletic Center using 50 tons 76 of infill mix to fill in low spots, aeration, seeding and adding layers of compostable mix to the 77 natural turf areas. The grass in the Boulware meadow area was replaced with a 4turf sod mix 78 and fenced off for sod establishment with opening anticipated during the week of December 15. 79 Chair Freeman asked what was staff’s anticipated turnout for the first family movie night at 80 Cubberley Theatre on November 10, how did the word get out to people, was it a free event and 81 did staff track how many attendees had never been to Cubberley previously. 82 Ms. Robustelli replied that staff was not sure how the first family movie night would go but were 83 excited with the result and hoped more people would attend as the free family night series 84 continued. The family movie night was announced in Uplift Local, social media and the City 85 website in addition to Cubberley’s contacts and those who requested Cubberley updates. Ms. 86 Robustelli heard the family movie night drew people to Cubberley for the first time, which was 87 part of the thought process behind the Cubberley activation. 88 Commissioner Brown wondered if the Enjoy! catalog would continue with the same online 89 format or was staff looking at ways to track what advertisements people were clicking on or 90 other opportunities to collect data to inform the activities and how we were reaching people. 91 Ms. Robustelli expressed appreciation for Commissioner Brown’s comment and would pass it 92 along. 93 Commissioner Wei offered to help staff with advertising the Cubberley family movie night by 94 passing out leaflets or providing a link when she visits the Youth Council the first week of 95 December. Commissioner Wei enjoyed seeing the staff team for the first time on the Enjoy! 96 Catalog cover and believed staff should be highlighted more often because they worked hard for 97 the community. Commissioner Wei asked for the timeline to complete the golf course work. 98 Commissioner Wei was glad to see the Johnson Park pathway update, making it easier for her in 99 crutches and for moms pushing strollers. 100 Commissioner Kleinhaus asked what was being replaced at Boulware Park and if there were any 101 plans to replace the plastic turf at the playground that many community members were 102 concerned about. Commissioner Kleinhaus was glad to see the golf course remediation work 103 moving forward after mitigation was delayed for 10 years. Commissioner Kleinhaus wondered if 104 there was an invasion of paspalum that had to be removed from the wetland areas. 105 Commissioner Kleinhaus wanted to know if the discussion with the Water Board was complete 106 and whether the Water Board approved the plan. Commissioner Kleinhaus inquired how staff 107 responded to the public comment letters sent to the PRC expressing concern about the noisy air 108 conditioning system next to the playground and the over-lighting in Seale Park. 109 Ms. Robustelli explained that the meadow at Boulware Park had a different type of grass but the 110 neighborhood and staff were unhappy with the outcome and wanted to make the park look 111 nicer, so the grass was being replaced as part of the punch list. Ms. Robustelli did not have the 112 specifics about paspalum at the golf course but could follow up. Staff was working with the Item 1 Attachment A - November 25, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 4 Packet Pg. 8 of 165  113 Water Board but had not received approval. Ms. Robustelli said that staff’s responses to the 114 issues raised in the public comment letters would be in the PRC’s packet moving forward. 115 Staff said there were no plans to replace the playground surface at Boulware Park. 116 Commissioner Deng asked if staff knew the progress on the Cubberley project. 117 Ms. Robustelli said the second poll was done earlier this month and believed the findings would 118 be released and incorporated in the upcoming presentation. 119 Chair Freeman inquired if the previous infringement where golfers were retrieving balls on the 120 golf course continued to be a problem, had it resolved or was it being monitored. Chair Freeman 121 requested staff to provide more detail on what was involved with the turf replacement or repair 122 at the Baylands Athletic Center. 123 Ms. Robustelli replied that golfers retrieving balls was being monitored and the problem was 124 diminishing by educating golfers, signage and split rail fencing. The Baylands Athletic Center turf 125 renovation included aerating, fertilizing, overseeding and providing topdressing with a compost 126 mix for a healthier root system and playable area. 127 Commissioner Wei was looking forward to see native cover at the golf course and asked what 128 the timeline was to complete the project and whether the City would provide education to 129 make sure the area was protected and preserved. Commissioner Wei asked if a ribbon-cutting 130 event was scheduled for the December 6 opening of the playing fields or only an announcement 131 issued to residents. 132 Ms. Robustelli said education would continue to be provided and more information would be 133 given in the golf update. The 5-year monitoring plan was anticipated to start in spring of 2026. 134 The December 6 playing field opening would be an announcement because it was a 135 maintenance item. 136 Commissioner Axelrod loved the holiday tree lighting and looking forward to seeing it again. 137 Commissioner Axelrod questioned whether the renovations at Baylands were being coordinated 138 with the golf course because he was interested to see what was being planted and if the 139 horizontal levee was done. Commissioner Axelrod asked if there were any field reservations for 140 Mayfield Park. Commissioner Axelrod was excited about the Enjoy! catalog moving to an all- 141 digital format and inquired if staff was doing more marketing on it and whether the same usage 142 or a drop off was expected with the catalog not being in paper format. 143 Ms. Robustelli stated the plantings at Baylands, the golf course and the horizontal levee were 144 different projects. An in-house team would do the Baylands Athletic Center’s baseball and 145 softball fields. The City was working with a specialist for the golf course remedial plan. Mayfield 146 was ready to start programming, and tournament play would start on December 6 if all goes 147 well next week with the punch list and sign-off. Staff would monitor for any impacts to 148 registrations and revenues after the Enjoy! Catalog change. Roughly 1500 Enjoy! catalogs would Item 1 Attachment A - November 25, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 5 Packet Pg. 9 of 165  149 be printed and made available but staff could pivot if needed. Staff would market with the 150 website and the Communications team to reach the broadest market. 151 Commissioner Wei asked if staff implemented her suggestion of providing a QR code to open a 152 multilingual digital format of the Enjoy! catalog for the benefit of first-generation immigrants. 153 Ms. Robustelli would look into and pass along Commissioner Wei’s QR code suggestion. 154 Chair Freeman asked whether people could opt in for an online versus a printed Enjoy! catalog 155 and if new people would be added when moving into the area perhaps by their address on the 156 utility bills. 157 Ms. Robustelli stated that people could not opt in to receive a printed and mailed Enjoy! catalog. 158 This was the last mailed catalog before the transition to digital. 159 BUSINESS ITEMS 160 4. Community Garden Program Update 161 Eric Vidal, Recreation Coordinator with Open Space, Parks and Golf, read the City’s Community 162 Garden Program mission statement. The community garden program was established in the 163 1970s and had grown to 5 sites with more than 420 garden plots at Arastradero, Eleanor Pardee, 164 Johnson, Rinconada and Ventura offering residents an opportunity to grow food, connect with 165 nature and get to know their community. Volunteer liaisons at each community garden site 166 assisted gardeners in understanding guidelines and reporting maintenance issues to staff. It was 167 challenging to accommodate diverse gardening techniques, structures and cultural growing 168 traditions within the guidelines and limited space, especially when certain techniques impact 169 neighboring plots, pathways or site maintenance. Gardeners were made aware of the guidelines 170 when signing up and were given reminders or notices if guidelines were violated. Another 171 challenge was managing demand for available plots. The community garden program had a very 172 high interest and limited space. Waiting list inquiries were received on a weekly basis. The 173 program was without a dedicated coordinator for more than 6 months, staffing resources were 174 limited during that time and plot monitoring occurred less frequently. As a result of the reduced 175 presence of staff and enforcement, some gardeners became more relaxed with the regulations. 176 With full staffing restored, positive momentum was being seen as consistent oversight, support 177 and communication were reestablished across all garden sites. 178 Rinconada Garden had 195 plots, making it Palo Alto’s largest community garden and the 179 highest foot traffic due to its proximity to the Rinconada Library and Palo Alto Art Center. The 180 Art Center incorporated garden visits into their curriculum. Annie, Chanda and Kavita were 181 Rinconada Garden liaisons. Rinconada Garden had dedicated plots to provide local Girl Scout 182 Troops an educational opportunity in a hands-on environment to explore the fundamentals of 183 gardening. Rinconada Garden and Eleanor Pardee Garden were registered monarch butterfly 184 waystations with a dedicated garden space offering milkweed, reliable nectar sources and safe 185 shelter as they migrate through North America. Item 1 Attachment A - November 25, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 6 Packet Pg. 10 of 165  186 Eleanor Pardee Garden had 109 plots in Eleanor Pardee Park with the garden access road 187 located along Center Drive, a few blocks away from Rinconada Garden. Within the Eleanor 188 Pardee Garden, University of California Master Gardeners of Santa Clara County operated the 189 Palo Alto Demonstration Garden where best practices were showcased. Residents and 190 gardeners were encouraged to visit and ask questions when master gardeners were at the 191 Demonstration Garden on Saturdays from 10 a.m. to noon, May through October, weather 192 permitting. A workshop was frequently held on the first Saturday of the month. This year, 133 193 attended public education classes and 98 visitors were welcomed on open-garden Saturdays. 194 The Public Works Department Zero Waste Division operated a compost giveaway station at 195 Eleanor Pardee Garden, the only location where all Palo Alto residents could receive a maximum 196 of 96 gallons of free compost per week while supplies last. Compost located at other community 197 gardens was for the use of gardeners only. The Eleanor Pardee Garden liaisons were Penny and 198 Shu Yi. 199 Edith Johnson Garden had 38 plots in Downtown Palo Alto at 200 Waverly Street. Salesforce 200 volunteered to repaint the fence. Rod was the Edith Johnson Garden liaison. 201 Ventura Garden was located at the Ventura Community Center and featured 48 plots. Many 202 plots were actively used by nearby schools such as Country Day Little School, providing students 203 an opportunity to explore nature and understand where food came from. Ananda became the 204 Ventura Garden liaison about 2 weeks ago. 205 Arastradero Garden had 33 plots in the parking area owned by Palo Alto Christian Reformed 206 Church. In April 2024, the City and the Church entered a 5-year agreement for City use of the 207 garden space with an option for an additional 5-year extension. Arastradero Garden liaisons 208 were Mark, Natasha and Laurel. 209 All community garden sites were open to the public. Visitors were encouraged to walk through, 210 take photos and enjoy the gardens respectfully but were reminded to not pick flowers, fruits or 211 vegetables from the plots as those belonged to the gardeners who tended them. Gardeners 212 must be a Palo Alto resident 18 years or older. Proof of age and residency was required upon 213 signing up. An average of 47 percent of registered garden participants were seniors, who played 214 a vital role in the program by bringing experience, dedication and a strong sense of community. 215 Families were another important demographic but it was challenging to calculate the 216 percentage because multiple family members often shared a single plot. Shared plots provided 217 valuable opportunities for parents and children to garden together, learn sustainable practices, 218 engage in hands-on environmental education, and strengthen family bonds and community 219 connections. 220 The community garden annual billing cycle began every January and closed March 1. Water was 221 provided at no additional cost. In accordance with the adopted municipal fee schedule for the 222 fiscal year approved by City Council, the charge was $0.96 per square foot in addition to a one- 223 time $200 refundable deposit due at time of signup. Deposits were refunded when a gardener 224 gave notice they were leaving the program and removed all weeds, structures and plants from 225 their plot before leaving. All plots varied in size, so the total fee varied. Garden plot licenses Item 1 Attachment A - November 25, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 7 Packet Pg. 11 of 165  226 were renewed each calendar year if the gardener remained in good standing and payment was 227 made by the deadline. A plot holder who was 60 years of age or older was eligible to receive a 228 25 percent senior discount. A plot holder may apply for a fee reduction of 50 percent through 229 the City’s fee reduction program. For more information on the City’s fee reduction program or 230 to apply, visit PaloAlto.gov/enjoy. The volunteer liaison discount waived plot fees for the year. 231 Gardeners would receive the highest discount they qualified for but the City did not combine 232 discounts. The City’s role was to provide community garden space, issue annual garden licenses, 233 billing, provide a point of contact for Palo Alto residents, provide gardens with 234 woodchips/compost and onsite vegetative recycling services, purchase supplies, maintain the in- 235 ground irrigation system and collaborate with liaisons on garden updates, water systems and 236 workdays. 237 From July 2024 to June 2025, 24 master gardeners volunteered over 1600 hours and community 238 members volunteered over 210 hours at the Palo Alto Demonstration Garden. There were 209 239 visitors and community volunteers during Monday and Friday workdays. A total of 560 pounds 240 of fresh produce were donated to the Downtown Food Closet. Hands On Bay Area assisted 241 Eleanor Pardee Community Garden with multiple garden maintenance projects throughout this 242 year. Photos were shown of SAP and Logitech volunteering through Hands on Bay Area. Eleanor 243 Pardee Community Gardeners organized a harvest potluck in the fall for all gardeners at that 244 location to share some of the season’s harvest with each other. The Palo Alto Demonstration 245 Garden provided monthly workshops on the first Saturday of the month. Workdays were usually 246 scheduled once a month to ensure gardeners met the guideline requirement of 4 hours of 247 volunteer work toward cleanup of common areas at their garden. Mr. Vidal thought Rinconada 248 and Eleanor wound have a gardener workday on the first Sunday of December. The Lucie Stern 249 Community Center (LSCC) hosted free gardening workshops operated by the County with an 250 upcoming workshop on composting basics. Residents attending a compost workshop could 251 receive a free composting or worm bin. The next workshop sponsored by the City of Palo Alto, 252 Recycling and Waste Reduction Commission of Santa Clara County and UCCE Master 253 Composters was scheduled for April 25, 2026. 254 Mr. Vidal was establishing a countywide resource sharing group with the goal of meeting 255 regularly with neighboring Cities to create a collaborative space where staff could exchange best 256 practices, troubleshoot common challenges and learn from the successes and innovations 257 happening in neighboring jurisdictions. The next meeting of garden coordinators in Santa Clara 258 County was tentatively scheduled for February. Through this network, Cities could share 259 educational materials, volunteer resources and operational strategies; and coordinators could 260 align on emerging issues such as water conservation requirements, pest management trends 261 and evolving community expectations around gardening. Hands on Bay Area would assist 262 Rinconada Garden with their project needs on January 18 and 19, 2026. The City would continue 263 meeting with liaisons for walkthroughs and ensure guidelines were maintained at all gardens. 264 Images were shown of Liaison Annie providing a tour for a local Girl Scout Troop’s recent visit to 265 Rinconada Garden. The Troop assisted with planting flowers. Photos were shown of wildlife in 266 the community gardens, including a field mouse enjoying some buckwheat, a western fence 267 lizard getting some sun, a monarch butterfly resting on grapevines and a barn own outside 268 Rinconada. The community gardens provided food, shelter and safe corridors for pollinators, Item 1 Attachment A - November 25, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 8 Packet Pg. 12 of 165  269 songbirds, beneficial insects and other urban wildlife by emphasizing organic practices, diverse 270 planting and habitat-friendly garden design. A slide was shown of some of this year’s diverse 271 crops that flourished in the gardens. 272 For more information about the community garden program, contact Eric Vidal at 273 PACommunityGardens@PaloAlto.gov or (650) 496-6962. The City’s Community Garden 274 webpage was https://www.paloalto.gov/Departments/Community-Services/Parks-Open-Space- 275 Golf-Division/Community-Gardens. For Santa Clara County composting workshops including 276 LSCC, visit 277 https://cesantaclara.ucanr.edu/Home_Composting_Education/Composting_Workshops/. 278 Commissioner Kleinhaus questioned if any rodenticides were used in the community gardens. 279 Mr. Vidal answered no rodenticides were used in the community gardens. 280 Commissioner Smith asked how many people were on the waiting list. 281 Mr. Vidal replied Arastradero had 3, Eleanor Pardee had 8, Johnson had 17, Rinconada had 282 about 22, and Ventura had 9 people on the waiting list, and 6 people were on a waiting list for 283 the first available plot at any garden. It was the end of the season, so there was a lot of 284 turnover. 285 Commissioner Wei asked if staff had data on how long people were waiting because she heard 286 of neighbors waiting 2 years for Johnson Park. Commissioner Wei questioned if the age limit 287 should be changed to 16 because you could now preregister to vote when you are 16. 288 Commissioner Wei wondered if family discounts would encourage parents to bring their 289 children. 290 Mr. Vidal answered the wait time on the waiting list varied per garden. Johnson was a smaller 291 garden, so it did not have much movement. In the past 6 months since Mr. Vidal started, 1 292 person moved off the Johnson waiting list. Families worked on plots together. There were no 293 family discounts. Usually the parent registered for the plot but worked with the child or the child 294 did a lot of the gardening themselves. 295 Chair Freeman asked how much notice was given when a plot became available and what 296 paperwork did the gardener receive. Chair Freeman questioned whether liaisons walked around 297 to see if a plot was in disarray for a long period of time, and if a practice had been implemented 298 when a plot had not been worked on for a certain number of weeks or months to give the plot 299 to someone on the waiting list who would take better care of the plot. Chair Freeman wanted to 300 know if the 2019 draft guidelines was the document provided to new gardeners and if it could 301 be made available to the commissioners, and would the guidelines be updated and brought to 302 the PRC to review. 303 Mr. Vidal explained that a person on the waiting list had 2 chances and 2 days to respond. A 304 person could choose not to take the plot when staff called them the first time but would be 305 removed from the waiting list if the person denied the plot a second time. If the person did not Item 1 Attachment A - November 25, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 9 Packet Pg. 13 of 165  306 respond in 2 days, staff tried to contact the person again, then the person would be removed 307 from the waiting list if there was no response after waiting another 2 days. Some gardeners in 308 the program have become lax with the guidelines. When the City sends a notice, the guidelines 309 mandate a gardener to comply within 30 days. If there was no improvement 30 days after the 310 notice, Mr. Vidal had implemented the practice to wait another 30 days before terminating the 311 gardener from the program. Mr. Vidal could make the guideline document available to 312 commissioners. Staff wanted to relook at the guidelines in the near future because liaisons have 313 expressed to Mr. Vidal that some of the guidelines were vague and they were seeking 314 clarification. 315 Sarah Robustelli, Division Manager of Open Space, Parks, and Golf, stated the guidelines 316 document was available on the website and was not a draft. Staff could email the document to 317 the Commission, which Ms. Robustelli believed was last updated in 2019. 318 Commissioner Axelrod inquired if outreach was done through the liaisons or how the Girl Scouts 319 and other educational visits were facilitated. 320 Mr. Vidal said the visits were facilitated through the liaisons. Mr. Vidal was looking into getting 321 more outreach done and wanted to eventually reach out to PAUSD about utilizing their 322 volunteer services to help clean up some of the gardens. 323 Item 4 Public Comment: Edith Lin was the co-lead for the Palo Alto Demonstration Garden. 324 Classes were usually at 10 a.m. on the first Saturday of each month from February to November. 325 The Palo Alto Demonstration Garden at Eleanor Pardee Park had an open garden every Saturday 326 from February through October where people were welcome to visit and ask questions. The 327 water-wise garden lawn-alternative area was always open to the public. The edible garden was 328 open on Monday and Friday workday mornings and Saturday mornings. Ms. Lin was excited 329 about getting a bathroom at Eleanor Pardee Park because that had been a limitation for offering 330 more educational programs for kids. 331 Ms. Robustelli corrected her previous statement. The guidelines were last updated in 2021. The 332 document was on the website and Ms. Robustelli would send it to the Commission shortly. 333 Commissioner Brown was a former liaison to the community garden and liked the volunteer- 334 based structure. One of the challenges in the past years was the need for more community 335 garden spaces in Palo Alto to address the demand. Bringing in volunteers to do some of the 336 maintenance could expand the program’s visibility. The City could consider more partnerships 337 such as the one with the church because it was the most realistic way to expand the program 338 into southern Palo Alto in accordance with the master plan to ensure community gardens were 339 evenly distributed throughout the city. Commissioner Brown asked if the fees were increased 340 annually with CPI or calculated based on staff time, how often the fees were evaluated and if 341 staff felt the fees were an accurate reflection of costs. In light of the financial picture and to 342 ensure cost recovery of particular programs, staff needed to keep in mind that any discount or 343 waivers was using General Fund taxpayer dollars to subsidize a program and make sure it was in 344 accordance with the master plan, the Commission and the Council. Item 1 Attachment A - November 25, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 10 Packet Pg. 14 of 165  345 Fees were adjusted annually with the municipal fees and Ms. Robustelli thought it was 346 addressed with the last rate sheet but she would have to get back to Commissioner Brown with 347 a response. 348 Commissioner Axelrod believed the community gardens were a wonderful resource. 349 Commissioner Axelrod encouraged staff to do more outreach not only through the liaisons and 350 PAUSD but also preschools. 351 Commissioner Wei was glad to see Salesforce and SAP involved in the volunteer effort. 352 Commissioner Wei inquired if staff worked with the Palo Alto Chamber of Commerce and if 353 there was a process to reach out to local companies. Commissioners had experience to help 354 staff overcome some challenges through corporate social responsibility with local big banks such 355 as Wells Fargo, Chase, and Bank of America or small businesses and restaurants surrounding the 356 community gardens to provide more volunteers and maybe funding. 357 Mr. Vidal replied that outreach used to be done through the liaisons but staff had taken over 358 that role to get help with projects at different community gardens throughout the city. Mr. Vidal 359 thought Kaiser Permanente was volunteering in January through Hands On Bay Area. 360 Commissioner Kleinhaus thanked staff for the presentation and for showing the picture of the 361 great horned owl. If there was a way to advertise to families, Commissioner Kleinhaus wanted to 362 have more families involved in the program. 363 Commissioner Deng thanked staff for the thorough report about the community garden 364 projects. Commissioner Deng asked what the process was to find or propose potential 365 community garden sites. In the past, Commissioner Deng was the Ohlone Elementary School 366 PTA President. The school farm included a garden and was always short of volunteers especially 367 for farm workdays on the weekends. Commissioner Deng wondered if there was a potential to 368 collaborate with PAUSD on a mixed-use garden. 369 Ms. Robustelli was happy to set up a meeting offline to talk about the City collaborating with 370 PAUSD. Cubberley was being considered as a new location. Staff was open to hearing about 371 potential partnerships. Staff was interested in meeting with nonprofits on opportunities similar 372 to the community garden location at the church, especially if it aligned with the master plan. 373 The program could be stronger with another location, especially in South Palo Alto. 374 Commissioner Kleinhaus recalled previous discussions about using land parallel to West 375 Bayshore for a community garden behind the Sobrato Center and office buildings but she did 376 not know the outcome. The land had a trail and a large unused area. Commissioner Kleinhaus 377 thought it was City property. 378 Ms. Robustelli had not heard about land for a community garden parallel to West Bayshore and 379 she was interested in exploring the possibility. 380 Chair Freeman was at Rinconada Garden at least once a week and had observed visitors looking 381 at the butterflies and flowers. Chair Freeman wanted the non-maintenance or neglect of plots Item 1 Attachment A - November 25, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 11 Packet Pg. 15 of 165  382 addressed. Chair Freeman asked at what point staffed looked at noncompliant plots and if the 383 liaisons made the determination. Chair Freeman felt this was a very worthwhile City program 384 and hoped additional land could be designated as another community garden in or near south 385 Palo Alto. 386 Mr. Vidal met with the liaisons once a month, walked through the gardens and saw which plots 387 needed notices. Mr. Vidal gave some discretion to the liaisons if they wanted to send a reminder 388 for something small such as weeding. Notices were sent if plots were constantly not being 389 maintained. The total number of people on the waiting lists used to be in the hundreds, so there 390 had been some improvement. 391 5. First Tee Update 392 Sarah Robustelli, Division Manager of Open Space, Parks, and Golf, summarized First Tee’s 393 background and vision. Upcoming golf projects within the next few years included First Tee, a 394 second deck feasibility study, and CIPs for golf course netting and turf replacement. The golf 395 projects were independent but significantly influenced each other. The operator agreement 396 expires in June 2027. 397 George Maxe, President and CEO of First Tee Silicon Valley, said First Tee had been running the 398 program in Palo Alto since 2009. First Tee’s service area included Santa Clara County and 399 southern San Mateo County, from Highway 92 down to Hollister and north to Milpitas. First Tee 400 was at Baylands, Rancho del Pueblo Golf Course in East San Jose and Gavilan College Golf Course 401 in southern Gilroy. First Tee’s curriculum focused on life skills. All kids were welcome in the First 402 Tee program. In the past 25 years, First Tee served over 100,000 kids and teens throughout the 403 program in Silicon Valley, about 40 percent were girls, over 85 percent were non-white, and 30 404 to 40 percent were low income and received financial aid for the classes. Classes at Baylands 405 were $300 but 30 percent of the participants paid $20. Mr. Maxe stressed the importance of 406 securing a longer-term agreement for First Tee. Currently, First Tee served about 300 kids and 407 teens per year at Baylands. If the space between the driving range and Embarcadero Road was 408 secured and built out in collaboration with the City, First Tee could serve at least 700 kids and 409 teens per year through the total program at Baylands. First Tee’s annual investment was 410 approximately $350,000 per year in addition to $75,000 for outreach and the school program. 411 Mr. Maxe was pleased to see the approved fee structure including East Palo Alto residents in the 412 residential rates at Baylands. 413 Ms. Robustelli mentioned that City staff had been meeting weekly with First Tee Silicon Valley 414 since August 2025. Included in the Commission’s packet was the interim facility use agreement 415 established last year that would expire on February 28, 2026. Staff planned to come back to City 416 Council in January or February 2026 with a 3-5 year facility use agreement. The City and First 417 Tee were in discussions about a long-term capital partnership and were reviewing a draft term 418 sheet for First Tee funding the development of the youth practice area. 419 Mr. Maxe displayed an aerial slide with red dots representing the existing perimeter netting for 420 the range, orange dots in the lower left denoting the existing netting around the parking lot of Item 1 Attachment A - November 25, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 12 Packet Pg. 16 of 165  421 the office building, and the yellow dots depicting the wooden rail fence for the path along 422 Embarcadero Road to keep people out of the area. The netting around the parking lot was lower 423 than the range netting. Where the orange and yellow dots were, First Tee would put in safety 424 netting for the youth practice area between Embarcadero Road and the range. 425 Ms. Robustelli explained the second deck feasibility study would evaluate the potential to 426 construct a double-deck driving range, optional technology enhancement, golf market analysis, 427 utilization models and financial projections. The ball trajectory study was anticipated to be 428 completed in January 2026 and then incorporated into the analysis for the second deck 429 feasibility study. The second deck study would be presented to the PRC in early 2026. 430 Commissioner Kleinhaus referenced a letter that Susan Hinton sent to the PRC. Commissioner 431 Kleinhaus received several other inquiries from the public about the follow-up steps, lighting, 432 and if plastic turf was a requirement or could natural turf be an option. Commissioner Kleinhaus 433 suggested that staff inform the public on the roadmap and what was the process for the public 434 to engage in the plastic versus natural turf discussion. 435 Ms. Robustelli had responded to Ms. Hinton; the response would be in the PRC’s next packet. 436 Ms. Robustelli had invited Ms. Hinton to participate but perhaps Ms. Hinton was more 437 interested in the second deck study. Staff was trying to lay out the roadmap but there were a lot 438 of unknowns. The range nets potentially needed to be higher if there was a second deck but at 439 this point it was unknown what height the City wanted. First Tee needed to raise some of the 440 nets or another innovative approach to make the youth area safe. 441 Mr. Maxe added that the same was true where the City created a short game area on the other 442 side of the range, located at the top of the diagram displayed on the screen. The short game 443 area had not been activated for public use since the golf course opened 5½ years ago. 444 Commissioner Kleinhaus wanted clarification on whether the nets were being raised to provide 445 safety for the players or for drivers along Embarcadero Road. 446 Ms. Robustelli answered the nets would be raised to provide safety for the golfers in the youth 447 practice area. 448 Commissioner Kleinhaus emphasized that synthetic turf was a big issue. Commissioner Kleinhaus 449 reported there was a lot of discussion among the City Council Members about the installation at 450 El Camino Park being the last plastic turf. Commissioner Kleinhaus wanted information provided 451 to the public on whether plastic turf was an important feature or if natural turf could be used. 452 Ms. Robustelli was aware of another public comment in regard to plastic turf that she 453 responded to. Staff would engage the community before moving forward. 454 Commissioner Wei’s family enjoyed using First Tee. The program helped kids make friends from 455 various racial and socioeconomic backgrounds. Commissioner Wei asked if the area for youth 456 practice was new or existing and was the budget part of the feasibility study. Item 1 Attachment A - November 25, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 13 Packet Pg. 17 of 165  457 Mr. Maxe replied the youth practice area was originally open grass but was irrigated and 458 grassed in with natural grass as part of the golf course improvement redesign project and 459 protected with a wooden fence. 460 Ms. Robustelli explained that First Tee and the City were working on a long-term capital 461 partnership, which had impacts on the second deck study. First Tee had offered to capitally fund 462 the youth area renovation; however, the nets needed to be raised for the youth area. 463 Commissioner Kleinhaus asked if the area was consistent with or contradicted the Baylands 464 Master Plan. Commissioner Kleinhaus thought the master plan designated Embarcadero Road as 465 a scenic entrance to the Baylands. The nets were visible when you drive to the Baylands. 466 Ms. Robustelli stated that staff could evaluate the consistency with the Baylands Master Plan 467 when applicable. 468 Public Comments: None 469 Commissioner Axelrod wondered if the second tier and youth area were anticipated to result in 470 additional use; and if there had been consideration of access, parking and other issues that 471 come along with additional use. Commissioner Axelrod asked if the youth area was a new use or 472 a reuse of current activity in that area, and would youth activity be transferred to the second 473 level or double-deck driving. 474 Ms. Robustelli said the staff vetted access as part of any CIP plan. Upgrades would come back to 475 the PRC for a park improvement ordinance, thus providing opportunity for community input. 476 Mr. Maxe mentioned the youth area would enable First Tee to run their programs for kids in a 477 dedicated safe space for the Tuesday through Friday afterschool program and provided an 478 opportunity to run Saturday classes all day in a cordoned-off area for younger kids who did not 479 need golf course access. The new youth area would result in First Tee’s program growing from 480 the current 300 kids and teens per year to 700. 481 First Tee had a waiting list. Chair Freeman pointed out that accommodating 700 kids may 482 provide an opportunity for those who otherwise would not have participated if they had 483 outgrown the program while on the waiting list. 484 Commissioner Deng recommended that the presentation include before and after slides of the 485 youth area including the square footages before and after expansion to make it clearer to 486 understand. Commissioner Deng inquired if a double-deck driving range would provide shade 487 for people on the first and second levels. Commissioner Deng questioned if the City’s capital 488 collaboration with First Tee was to increase the capacity for youth usage and maybe First Tee 489 could sponsor upgrades or improve the whole Baylands Golf Links Facility. 490 Ms. Robustelli clarified that the footprint would not expand. A double deck for the driving range 491 would provide some shade for people who were practicing on the first and second levels. The Item 1 Attachment A - November 25, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 14 Packet Pg. 18 of 165  492 second deck was not part of the discussion in this agenda item but further details would be 493 provided when staff presented the full study to the Commission in early 2026. 494 Mr. Maxe referred to the aerial view. The youth area would be located in the pie-wedge section 495 at the lower left above Embarcadero Road. The area was currently unused natural grass and 496 would not expand. Since the golf course reopened in 2018, golf balls have been going over the 497 nets from the driving range. Mr. Maxe estimated about 90 percent of the balls went over the 498 right side and 10 percent over the left side of the nets, which rendered both sides unsafe. The 499 short game hole was not used because people could potentially get hit by balls. The capital 500 collaboration between First Tee and the City would allow First Tee to expand their program. Mr. 501 Maxe did not think First Tee’s total use was more than 25 percent of the time, so the youth area 502 could be used for private instruction. Other groups could use the youth area as long as it was 503 managed by the golf course operator. Ideally, if the range nets were raised, the short game hole 504 would open for general public use. First Tee’s vision included fieldtrips for schoolkids to have a 505 golf experience in the youth area. 506 Commissioner Kleinhaus asked what was currently in the chipping green, youth area and the 507 other green area. The master plan had a circle around this area along both sides of Embarcadero 508 Road cutting into the proposed youth area but the reason was not clear, so Commissioner 509 Kleinhaus emphasized the need to figure out what it was. The path next to the Blackberry Farm 510 Golf Course in Cupertino had very tall fencing; however, golf balls still ended up in adjacent 511 Stevens Creek. Therefore, Commissioner Kleinhaus wanted a traffic engineer to evaluate the 512 potential of cars on Embarcadero Road getting hit by balls. Commissioner Kleinhaus saw old 513 pictures of a row of trees along Embarcadero where there were yellow dots on the displayed 514 aerial view. Commissioner Kleinhaus wondered if the youth area could be 10 feet shorter to 515 allow space for planting a line of trees between the fence and Embarcadero Road to provide 516 shade, biodiversity and concealment while retaining the benefits of a youth area. Commissioner 517 Kleinhaus stressed the importance of looking at the context and considering all the projects 518 together, especially in the Baylands. Trees were important for the context and visual impact 519 because this was a view corridor on the road to the Baylands. 520 Mr. Maxe replied the proposed chipping green and youth area was currently irrigated, graded, 521 open grass. There were some mounds where the potential tee boxes might go. A cart path was 522 shown on the screen as a white area at the corner of the parking lot. A practice bunker was 523 removed when the golf course was redone but the golfers wanted a practice bunker, so a 524 bunker was added by the City and operator in approximately the first 60 yards from the tip of 525 the wedge in the middle of the diagram. The teeing grounds were on the perimeter of 526 Embarcadero. Golfers would hit into the green along the range fencing away from the street and 527 there would be high protective netting in that area to provide safety for the street. Mr. Maxe 528 clarified that the bar depicting Embarcadero Road on the diagram was a superimposed graphic 529 and not the actual road. Mr. Maxe thought there was enough space to do plantings between the 530 path and the curb. 531 Staff commented that there was a planting strip with a row of trees in the public right of way 532 between Embarcadero Road and the pathway but in the aerial view it appeared that some trees Item 1 Attachment A - November 25, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 15 Packet Pg. 19 of 165  533 may have been removed. Staff could check if there were potentially some spaces for trees and 534 talk to the Urban Forestry team. 535 Commissioner Wei agreed with Commissioner Kleinhaus’ idea to plant tall trees if the City had 536 the land to do so. Trees were visually and environmentally friendly. Commissioner Wei inquired 537 if anybody reached out to Jones Day to potentially make the parking lot available for use. 538 Commissioner Wei said that the commissioners could help staff make connections. 539 Commissioner Brown was supportive of the plan and commended staff for succinctly 540 summarizing it on 1 slide. Commissioner Brown suggested applying the City’s policies related to 541 turf and trees, provide opportunities for engagement as the project reaches each milestone, and 542 hit all the key decision points to keep the projects and partnerships moving forward. 543 Commissioner Smith felt it was beneficial for the commissioners to conduct a site visit. 544 Commissioner Smith went to Rotary Club at Baylands on Mondays. Commissioner Smith 545 commended First Tee for changing lives. 546 Chair Freeman requested an update on the long-term agreement, when staff anticipated having 547 a completed draft, what items were unresolved and what steps were remaining before staff 548 comes back to the PRC. Chair Freeman asked what the technology enhancements for the second 549 deck would entail and if it tied in with the ball trajectory study. 550 Ms. Robustelli said the remaining steps and how they all intertwined were outlined during the 551 presentation. Staff planned to go to City Council in January or February of 2026 with a longer- 552 term facility use agreement for 3-5 years. Then, the second deck feasibility study would be 553 brought to the PRC, which would impact the potential for the long-term capital project with First 554 Tee, the netting project and potential resurfacing. After completing those steps, staff could have 555 a better sense of the timeline. More detail on the technology enhancements would be given 556 during the presentation in 2026 but it had to do with entertainment and how far you hit your 557 ball. The trajectory study would be presented to the PRC in 2026. The trajectory study would 558 help inform the feasibility and nets. 559 6. Election of Chair and Vice Chair 560 Chair Freeman stated the PRC Chair was responsible for leading PRC meetings, working with 561 staff on agenda development, representing the Commission in discussions with the City Council 562 and community stakeholders, and guiding the PRC’s annual work plan. The PRC Vice Chair 563 supported the Chair’s duties and served as the Chair when the Chair was not present. Chair 564 Freeman invited nominations for PRC Chair for 2026. 565 NOMINATION: Commissioner Wei nominated Chair Freeman for PRC Chair for 2026. 566 Commissioner Wei nominated Chair Freeman to continue as Chair because he had shown 567 tremendous leadership, a great sense of detail and had been in the city for a long time. Item 1 Attachment A - November 25, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 16 Packet Pg. 20 of 165  568 Commissioner Kleinhaus echoed the nomination of Chair Freeman continuing as Chair. The PRC 569 had a tradition of Chairs serving for 2 years and sometimes longer. Commissioner Kleinhaus 570 thought Chair Freeman had done a good job. Commissioner Kleinhaus appreciated the way 571 Chair Freeman listened and treated everyone with a lot of respect. 572 Chair Freeman accepted the nomination for PRC Chair for 2026. 573 MOTION: Commissioner Brown moved, seconded by Commissioner Kleinhaus, to close 574 nominations. 575 MOTION CARRIED: 7 – 0 576 NOMINATION FOR CHAIR FREEMAN AS CHAIR FOR 2026 PASSED: 7 – 0 577 NOMINATION: Chair Freeman nominated Commissioner Brown for PRC Vice Chair for 2026. 578 Chair Freeman thought Commissioner Brown had done an excellent job when she served as 579 Chair and Vice Chair. 580 Commissioner Brown accepted the nomination for PRC Vice Chair for 2026. 581 NOMINATION: Commissioner Kleinhaus nominated Commissioner Wei for PRC Vice Chair for 582 2026. 583 Commissioner Kleinhaus noted Commissioner Wei was a candidate for Vice Chair last year but 584 the nomination did not move forward. Commissioner Kleinhaus felt it was important to have 585 new people in leadership roles and to represent the diversity of this community. Commissioner 586 Kleinhaus thought Commissioner Wei had a lot of energy and wisdom to share with the 587 Commission. 588 Commissioner Wei accepted the nomination for PRC Vice Chair for 2026 and wanted to 589 nominate herself as Vice Chair. Commissioner Wei was glad that Chair Freeman would continue 590 as Chair because it offered continuality for the Commission, especially after the loss of veteran 591 Commissioners Greenfield and Cribbs. Commissioner Wei was grateful for the mentorship that 592 Chair Freeman and Commissioner Kleinhaus had given her in the last 2½ years and the steady 593 support from Commissioners Deng and Brown. Commissioner Wei had 25 years of experience in 594 community engagement and public-private partnership, and wanted to bring more public- 595 private partnership to the City. Commissioner Wei was youth liaison for the last 2½ years and 596 focused on making the City’s park programs more inclusive, accessible and responsive to the 597 community’s needs. Commissioner Wei’s wanted to bring more youth to the parks, more 598 corporate social responsibility to the volunteers and more funding to the City. Commissioner 599 Wei said if she was elected to Vice Chair, she would continue championing parks that reflected 600 the diversity of Palo Alto where 2 to 3 percent were African American, 7 to 8 percent Latinx, 39 601 percent Asian American/Hawaiian/Native American, and over half the population was born 602 outside the U.S. For immigrants, it was important to have a culturally sensitive approach to 603 youth wellbeing, senior care and community engagement. Item 1 Attachment A - November 25, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 17 Packet Pg. 21 of 165  604 MOTION: Commissioner Smith moved, seconded by Commissioner Kleinhaus, for the closure of 605 nominations. 606 MOTION CARRIED: 7 – 0 607 Sarah Robustelli, Division Manager of Open Space, Parks, and Golf, handed out ballots and 608 instructed commissioners to fill out their name and their vote for Vice Chair from the 2 609 commissioners nominated this evening. Commissioner Axelrod was told to message his vote for 610 Vice Chair to Mr. Vidal or Ms. Robustelli. 611 Eric Vidal, Recreation Coordinator with Open Space, Parks and Golf, announced there were 3 612 votes for Commissioner Brown and 4 votes for Commissioner Wei for Vice Chair. 613 Commissioner Kleinhaus thought the Clerk was required to read who voted for which candidate 614 or else the vote was not legal. 615 Ms. Robustelli read the protocol: Voting would be according to verbal roll call by the staff 616 secretary. The staff secretary would count the votes and announces only the winner and the 617 number of votes. The elected Chair or Vice Chair resumed the responsibility for the meeting 618 forward. The new Chair would thank the former Chair for their service. 619 VOTING FOR PRC VICE CHAIR FOR 2026: 620 Commissioner Brown: Chair Freeman, Commissioners Brown and Smith 621 Commissioner Wei:Commissioners Kleinhaus, Wei, Axelrod, and Deng 622 NOMINATION FOR COMMISSIONER WEI AS VICE CHAIR FOR 2026 PASSED: 4-3 623 7. Assignment of Commissioners to Ad Hoc Committees and Liaison Roles 624 Sarah Robustelli, Division Manager of Open Space, Parks, and Golf, displayed an updated graph 625 with 2 highlighted vacancies that must be filled. The Playing Fields Ad Hoc Committee did not 626 have any members. Safe Routes to School did not have a liaison. Ad Hoc Committees usually had 627 monthly meetings whereas the liaisons were more informal with less of a commitment than an 628 ad hoc. For the liaison role, the minimum was 1 and the maximum was 2 liaisons. For the ad hoc 629 committees, the minimum was 2 and the maximum was 3 members. If assignments were not 630 done this evening, the Commission could have a more robust discussion at the anticipated PRC 631 retreat in February. The PRC had a lot of agenda items for January. The City Council planned to 632 discuss Council priorities in late January. 633 Commissioners Axelrod and Smith were asked if they had any preferences for assignments but 634 otherwise Chair Freeman preferred to keep the existing ad hoc and liaison assignments unless 635 someone had a strong preference to make a change. Chair Freeman said the PRC retreat would 636 probably be the third week of February and was usually from noon to 2 or 3 p.m. Item 1 Attachment A - November 25, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 18 Packet Pg. 22 of 165  637 Commissioner Axelrod was happy to help in any way where he could be most useful. 638 Commissioner Axelrod had kids who had commuted to school, so he was happy to fill the Safe 639 Routes to School liaison role if nobody else was inclined. Commissioner Axelrod asked to be on 640 the Playing Fields Ad Hoc. 641 Commissioner Smith was interested in the Middle School Athletics Ad Hoc, Playing Fields Ad 642 Hoc, CIP Review liaison, Funding Partners liaison and Open Space Preserves liaison. 643 Chair Freeman removed himself from the CIP Review liaison role. 644 Vice Chair Wei wondered if the Skate Park was still active and thought of removing herself from 645 the Skate Park liaison role and instead be a Funding Partners liaison. 646 Ms. Robustelli said Skate Park could potentially be removed from the list of liaisons. 647 Chair Freeman said the Commission could decide in February whether to add or remove ad hoc 648 committees and liaisons. Chair Freeman encouraged commissioners to review the work plan. 649 Commissioner Kleinhaus preferred not to be a Sustainability liaison and thought she removed 650 herself last year. Commissioner Kleinhaus was interested in being a Park Dedication liaison and a 651 Youth liaison. Commissioner Kleinhaus had many conversations recently with young people 652 about lighting and other interests. Commissioner Kleinhaus noted Urban Forestry had quite a 653 few things coming up soon and wondered if any commissioners were interested in joining. 654 Ms. Robustelli said if anybody was interested in the liaison role, now was the time because there 655 were items involving Urban Forestry starting at the PRC’s special meeting next month. 656 Chair Freeman advised Ms. Robustelli not to make any assignment changes until this topic was 657 opened up for discussion in February because ad hoc committees or liaisons could possibly be 658 added after the Committee reviewed the work plan. 659 COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE AGENDA ITEMS 660 8. Ad Hoc Committees and Liaison Updates 661 Last weekend, Commissioner Kleinhaus walked in the Arastradero Preserve near the bowl area 662 when a coyote ran toward them and into some bushes because 2 deer were chasing the coyote. 663 Commissioner Kleinhaus shared a video of the coyote trying to escape the deer. Commissioner 664 Kleinhaus noted how animals brought people a lot of enjoyment. 665 As Youth Liaison, Vice Chair Wei attended the Moon Festival and brought some treats for the 666 kids. Some members of the Youth Council were of Asian Heritage and there was a conversation 667 about identity versus heritage versus youth mental health. This year, the Youth Council’s focus 668 was youth mental health. Vice Chair Wei wanted to look into corporate social responsibility 669 donations to provide a free shuttle to transport youth to Baylands or Foothill Park. Last Item 1 Attachment A - November 25, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 19 Packet Pg. 23 of 165  670 weekend, Vice Chair Wei attended the Youth Council Summit for Civic Engagement where the 671 Youth Council acted as Council Members in a mock City Council. 672 Commissioner Deng shared a video report on the Pet Palooza Parade recorded by a Palo Alto 673 high schooler who was in a journalism program. 674 Chair Freeman asked staff when the updated policy on racquet courts would come back to the 675 Commission. 676 Sarah Robustelli, Division Manager of Open Space, Parks, and Golf, replied pickleball and tennis 677 was on the February agenda. 678 Vice Chair Wei thanked the new commissioners for joining the PRC. 679 Ms. Robustelli polled everyone and the PRC special meeting was scheduled for December 16. 680 Some items may move because December had a large agenda but at this time included norms 681 for staff and the Commission provided by the City Manager, a discussion on a park improvement 682 ordinance for 2100 Geng Road, the aquatics annual update and a capital improvement update. 683 January items included the Palo Alto Youth Council, a Cubberley update, an Open Space update, 684 an Urban Forestry update and a continuation of 2100 Geng Road, which were too many items, 685 so there would be some shuffling. In February, the tennis/pickleball item was coming back. 686 ADJOURNMENT 687 The meeting adjourned at 9:41 p.m. Item 1 Attachment A - November 25, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 20 Packet Pg. 24 of 165  1 MINUTES 2 PARKS & RECREATION Commission 3 Special Meeting 4 December 16, 2025 5 In-Person & Virtual Conference 6 Palo Alto, California 7 8 Commissioners Present In Person:Amanda Brown, Shani Kleinhaus, Nellis Freeman, Roger Smith, and 9 Vadim Axelrod 10 Commissioners Present Virtually:Bing Wei 11 Commissioners Absent:Yudy Deng 12 Others Present:Council Member Lythcott-Haims (left 9:36 p.m.) 13 Staff Present:Sarah Robustelli, Ben Heisten, Kristen O’Kane, Ed Shikada 14 CALL TO ORDER & ROLL CALL 15 Meeting was called to order at 7: 01 p.m. 16 PUBLIC COMMENT 17 1. Naomi R. sent an email to the Commission 2 days prior regarding a park at Ventura Elementary 18 School. The park was named after Naomi R.'s late brother who passed away on a school field 19 trip in 1974. Naomi R. was looking for direction on how to have the park preserved and made an 20 official park. 21 2. Juanita S., who served on the board of the Friends of the Palo Alto Parks nonprofit organization, 22 announced that the organization received a $50,000 donation from Priscilla Chan and Mark 23 Zuckerberg. The contribution will support the organization's efforts to enhance parks and open 24 spaces throughout Palo Alto. Juanita S. expressed gratitude for the generosity of the donors. The 25 organization will provide additional details on specific projects and fund allocation in a 26 forthcoming announcement. 27 City Manager Ed Shikada spoke with Naomi R. after the City Council meeting yesterday and will look 28 into the issue and work with Naomi R. on the next steps to preserve the park. 29 AGENDA CHANGES, ADDITIONS, AND DELETIONS 30 There were no agenda changes, additions, or deletions. 31 APPROVAL OF MINUTES 32 There were no minutes to approve. 33 Division Manager Sarah Robustelli said that, to ensure compliance with the Brown Act, individual roll 34 call votes for the Vice Chair election should be stated within the record. The meeting minutes for the 35 November 25, 2025, meeting will be corrected when finalized and will be on January's agenda. Ms. 36 Robustelli read the Vice Chair election roll call vote: Commissioner Brown voted for Brown; Item 1 Attachment B - December 16, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 21 Packet Pg. 25 of 165  37 Commissioner Wei voted for Wei; Chair Freeman voted for Brown; Commissioner Deng voted for 38 Wei; Commissioner Kleinhaus voted for Wei; Commissioner Axelrod voted for Wei; and 39 Commissioner Smith voted for Brown. 40 CITY OFFICIAL REPORTS 41 1.Council Liaison Report 42 Council Member Lythcott-Haims was the chair of Council's ad hoc committee for the Cubberley 43 Community Center. Council Member Lythcott-Haims expressed gratitude to the PRC and the PRC ad 44 hoc committee, the community, and staff. The project was anticipated to be completed in 45 November of 2026. Last night, consultants presented the results of the second poll. There will be 46 four polls total. Poll 2 entailed speaking with over 400 people and showed a lot of public support for 47 the project to a certain level. The next task was to figure out what the public will be willing to 48 contribute and which mechanism will be used to acquire those funds: a parcel tax or sales tax. A 49 parcel tax would require two-thirds of voters to approve, whereas a general sales tax would only 50 require a majority vote. The goal was to raise $100M through a parcel tax and over $200M through 51 a sales tax. Phase 1 of the project, which included acquiring land from the School District, 52 renovations, and the addition of new buildings, was projected to cost $392M. The gap in funding 53 could be met through directing development impact fees from the forecasted housing and potential 54 third-party partnerships. The goal was to continue listening and refining the project, then describe 55 the project and earn the community's support. 56 Commissioner Brown asked if the $100M to $200M factored in the potential for lease revenue 57 bonds. 58 City Manager Ed Shikada said lease revenue bonds were not specifically factored in. Lease revenue 59 bonds would have a lessee that would generate revenue. Staff was discussing the potential for a 60 nonprofit lease and was continuing to explore a variety of options while focusing on the ones most 61 viable in the immediate term. 62 2.Department Report 63 Division Manager Sarah Robustelli recapped the Holiday Tree Lighting event from December 5, in 64 which over 300 people attended and 4 local groups provided entertainment. This evening will be the 65 second of a 3-part family movie series at the Cubberley theater. There were over double the amount 66 of RSVPs compared to the first movie night. Ms. Robustelli highlighted the Hearts and Harmony 67 Valentine's Day Dance, to be held on February 13, 2026, at the Mitchell Park Community Center. 68 There was a discussion about the turf study at the November 17 Council meeting, wherein a motion 69 was made to create an ad hoc committee. Since then, there had been 2 meetings with the ad hoc, 70 which will return to Council on January 12. The Stanford Palo Alto Community Playing Fields turf 71 replacement achieved substantial completion on December 5. The project was delivered on time 72 and on budget. The Boulware Park turf area was open and available for public use. In October, 73 unintended walking trails and invasive plants were removed from the golf course and selected 74 wetland areas were seeded and mulched with native plant material. There were 470 native plants 75 planted, which acted as test plots and will be reassessed in the spring. A request for proposal had 76 been issued to solicit an ecology firm to provide 5-year wetland monitoring and reporting, which will Item 1 Attachment B - December 16, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 22 Packet Pg. 26 of 165  77 begin in the spring of 2026. The first phase of the Valley Water Tide Gate project will be completed 78 by January 31, 2026. Phase 2 of the project will include a flap gate replacement and minor wing wall 79 repairs, which will be completed in September and October of 2026. In late November, 15 trees 80 were planted by the duck pond and sailing station areas in the Baylands. There were 12 Eucalyptus 81 trees situated adjacent to Arastradero Road that will be removed by the end of January. Signage had 82 been placed. 83 Chair Freeman asked if staff was conducting a survey to gather data about the Cubberley movie 84 nights and how staff was getting the word out. Chair Freeman confirmed there was signage placed 85 for the tree removal at Arastradero and queried if the trees would be replaced. Chair Freeman 86 questioned if there was any feedback regarding the playing fields. 87 Commissioner Axelrod asked if staff had considered year-round family movie nights and how the 88 Mayfield project turned out compared to the estimated time and budget. 89 Commissioner Kleinhaus asked what types of trees will be planted near Arastradero Road and if they 90 will be planted in the same location where the Eucalyptus trees were removed. Commissioner 91 Kleinhaus emphasized that Eucalyptus trees provided space for birds to nest. 92 Vice Chair Wei asked if staff knew how many attendees of the tree lighting event were local and 93 how that event was broadcasted. 94 Ms. Robustelli confirmed staff was doing a survey of the Cubberley movie nights and said that 95 activation was working. Staff was getting the word out via normal communication channels, such as 96 Uplift Local, social media, and the webpage. Ms. Robustelli confirmed there was signage for the tree 97 removal at Arastradero Road and there will be a one-for-one replacement of the trees. Ms. 98 Robustelli said there was positive feedback from the local clubs regarding the playing fields. Staff 99 could discuss having year-round family movie nights. Ms. Robustelli did not have data on the 100 attendees for the tree lighting event but word was spready through the typical City channels, 101 including the website, Uplift local, social media, and the event was listed in the Enjoy! catalog. The 102 playing field replacement cost roughly $3.2M and was on time and on budget. 103 Assistant Director Ben Heisten said staff was working with Grassroots Ecology to do mitigation 104 planting. The replacement trees will be planted in close proximity to the location where the 105 Eucalyptus trees were removed. The new trees will be a mixture of Valley Oak, Coast Live Oak, and 106 Toyons. Saplings that had been planted prior will be caged. 107 BUSINESS ITEMS 108 3.Discussion of Partnering Norms for Commission/Staff Effectiveness 109 City Manager Ed Shikada stated the purpose for bringing this topic forward was to be proactive in 110 providing tools and guidance for the Commission and staff before any issues arise. When discussing 111 with other departments on how to reinforce expectations and guidance for staff, there was a 112 suggestion to have this topic as a discussion to set norms for how to interact and reinforce shared 113 expectations between staff and commissioners. Mr. Shikada wanted to focus on broad principles. 114 Staff from various departments provided input, which was compiled into a draft that was shared as 115 part of the report. Mr. Shikada expected the conversation to result in suggested changes or Item 1 Attachment B - December 16, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 23 Packet Pg. 27 of 165  116 additions to the draft. Mr. Shikada proposed bringing this topic up at a future retreat and 117 periodically revisiting it. 118 Commissioner Kleinhaus asked how the document related to the adopted Boards and Commissions 119 handbook and what would happen if there were inconsistencies. Commissioner Kleinhaus wondered 120 if the document will go to Council. 121 Chair Freeman asked if this topic was a result of the meeting with commission chairs and vice chairs 122 that occurred about 7 months ago. Chair Freeman stated that because all commissions were 123 different, the interactions could be different. Chair Freeman opined the topic was timely because 124 the PRC recently added new commissioners. Chair Freeman queried if the process of handling issues 125 was the same across all commissions and how issues get resolved. 126 Vice Chair Wei agreed with the suggestion to put this topic as an item at the retreat in February. 127 Commissioner Brown asked how the regulations in the BCC handbook were enforced and what the 128 current responsibilities were. Commissioner Brown questioned if staff thought those were 129 satisfactory. 130 Mr. Shikada explained the BCC handbook was primarily for commissioners whereas this topic 131 included staff as well. The intent was to provide a short, quick guide. Staff reviewed the handbook 132 and draft to ensure there were no inconsistencies. Mr. Shikada agreed there could be different 133 dynamics among different commissions. Mr. Shikada said the current intent was not to bring the 134 document to Council but keep it internal. Mr. Shikada wanted the draft to reflect the interactions at 135 the PRC. The Mayor and Vice Mayor held a meeting with all the chairs and vice chairs. This topic was 136 related but not a product of that meeting, however the topic of how to reinforce conduct 137 expectations in the public arena was mentioned. Any issues that may come up could be discussed 138 with the Chair, Council liaison, or with the staff involved. Depending on the issue, the City Manager 139 or Human Resources could get involved from there. Staff would view the issue and try to resolve it 140 with the parties involved, however there could be privacy concerns depending on the 141 circumstances. The ideal resolution would be to have a conversation among the parties involved so 142 that the issue could get addressed and the parties could move forward. 143 Commissioner Kleinhaus was concerned about number 7 on the draft, which advised commissioners 144 to provide feedback on staff work privately. Commissioner Kleinhaus agreed personal comments or 145 those regarding performance should be done in private, however the phrasing included work- 146 related issues. Commissioner Kleinhaus opined the work product is part of the Commission's 147 discussion and any criticism of the work product should be made in the Commission. Commissioner 148 Kleinhaus suggested that number 7 in the draft should relate to performance issues only. 149 Commissioner Kleinhaus expressed concern about number 3, regarding professional and respectful 150 conduct in communication. Commissioner Kleinhaus believed the phrasing could negatively impact 151 some discussions or whether certain people, especially those from different cultural backgrounds, 152 felt comfortable participating. Commissioner Kleinhaus suggested having safeguards to ensure the 153 norms do not have a "chilling effect" on discussions and participation. Commissioner Kleinhaus 154 wanted to see a comparison of the Boards and Commissions handbook versus the draft at the 155 retreat. Item 1 Attachment B - December 16, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 24 Packet Pg. 28 of 165  156 Commissioner Smith believed it was important for everyone to work together with respect. 157 Commissioner Axelrod clarified that the intent was to revisit the draft document annually. 158 Commissioner Axelrod opined the draft was generic and asked if there should be a separate, PRC- 159 specific document as well. 160 Commissioner Brown noted the role of a commission was to advise on specific subject matter policy 161 rather than how work was done, which was laid out in the draft and handbook. Commissioner 162 Brown opined that trusting staff to implement the Commission's direction provided was critical to 163 success. The PRC had a lot of commissioner turnover. Commissioner Brown liked the suggestion of 164 revisiting the draft document multiple times a year. Commissioner Brown wanted to ensure there 165 was clear directive from Council on the PRC's scope of work. Commissioner Brown wanted to set 166 clear definitions of ad hoc and liaisons at the retreat and focus on the Commission's purpose and 167 responsibilities. 168 Chair Freeman agreed it was important to know what the Commissioners roles were as ad hoc or 169 liaisons. Chair Freeman believed staff did a good job including as much information as possible in 170 the reports. Chair Freeman said meeting as an ad hoc or liaison was an opportunity to work together 171 with staff to help take some labor off of staff. 172 Mr. Shikada explained that the general, Citywide perspective on the topic was in the BCC handbook 173 while the draft went into more detail. The PRC was welcome to add elements that were PRC 174 specific. Mr. Shikada will look at including further discussion on this topic at the February retreat. 175 Public Comment: None. 176 4.QUASI-JUDICIAL. Park Improvement Ordinance for 2100 Geng Road Development Tree 177 Removals in Baylands Athletic Center 178 City Attorney Tim Shimizu went over some procedural rules regarding a quasi-judicial hearing and 179 asked the Commissioners to disclose whether they had any contact with the owners, developers, 180 applicant representatives, or members of the public pertaining to this item. 181 Chair Freeman had no conversations regarding this project but had looked at the public information 182 on the website. 183 Commissioner Kleinhaus referenced number 4 on the email that had been sent out about the rules 184 for a quasi-judicial hearing and asked who Commissioners were to refrain from contacting after the 185 hearing. Commissioner Kleinhaus clarified that the rule will no longer apply once the PRC took action 186 regarding the item but there could be no discussion with anyone until after a decision from the PRC 187 was made. 188 Mr. Shimizu explained that the idea was that all Commissioners should have the same information 189 when making a decision on whether to recommend the PIO. If there were questions about the 190 project, it was important to ask them this evening or direct the questions to staff afterwards. Staff 191 would then provide the answer before the whole Commission before the vote at the next meeting. 192 Division Manager Sarah Robustelli clarified this item was listed as a discussion item, not an action 193 item, and it will be coming back at another meeting. Item 1 Attachment B - December 16, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 25 Packet Pg. 29 of 165  194 Commissioner Kleinhaus had met with the developers on site on September 30 to look at the trees 195 and discuss plans. Commissioner Kleinhaus had a question about where to find the CEQA documents 196 and called to ask. Commissioner Kleinhaus did not learn anything that was not in the package. 197 Commissioners Brown, Smith, and Axelrod had no disclosures. Vice Chair Wei had no disclosures. 198 Senior Planner Steven Switzer explained that the project was along the shared property line 199 between the Baylands Athletic Center and 2100-2400 Geng Road. A map highlighted the 45 non- 200 native Blue Gum Eucalyptus trees that may be impacted. 201 This project was a development application that was a Site and Design, Conditional Use Permit, and 202 Vesting Tentative Map for 2100-2400 Geng Road. It will replace 4 existing office buildings with 145 203 for-sale townhomes, of which 19 were low-income units. The site was in a flood zone. The flood 204 zone location necessitated raising the site and removing 218 trees on the office property and 205 impacted the 45 City trees due to a retaining wall. There were 648 new trees proposed on the 206 project site. A slide showed a map of the protected and nonprotected trees. A section cut from the 207 civil drawings was shown of the retaining wall with the finished grade. There would be 83 protected 208 trees removed, which included 45 City trees and would necessitate 292 replacement trees based on 209 the City's tree replacement values. The applicant proposed an additional 356 trees. 210 Construction traffic will utilize the property entrance on 2100-2400 Geng Road and equipment will 211 be stored on the same property. There were no anticipated impacts to the Baylands Athletic Center 212 parking lot during construction. Flaggers will be used at the Geng Road entrance to ensure park 213 users' safety. The athletic fields were scheduled for use March through June. The applicant will 214 coordinate with the organized leagues to ensure field use was minimally impacted. 215 There was an updated Arborist Report with the Grading Permit submittal to determine the impacts 216 of the grade on the root systems of the Eucalyptus trees. There will be ongoing monitoring and 217 reporting of the trees during the grading. The tree replacement contribution was $1,250 per 24-inch 218 box replacement tree. Urban Forestry and Parks, Golf, and Open Space will use those funds to 219 establish trees on parkland. Additional permits were not excused. An Initial Study checklist was 220 prepared by the City for the development project subject to Section 15183 of the CEQA Guidelines. 221 It was determined to be consistent with the Certified Environmental Impact Report for the 2030 222 Comprehensive Plan. Appendix A1 and A2 were the arborist reports and Appendix E was the 223 biological report. 224 Pre-application for the project was submitted on July 8, 2024. A formal application was submitted 225 on December 18, 2024. The project went before the ARB for early feedback on October 16, 2025. 226 The project went to the PTC on December 10, 2025, where it was recommended to Council for 227 approval. The project was scheduled for the January 15, 2026, ARB meeting and will tentatively go 228 to Council in March 2026. 229 The exact number of City trees that will be impacted by construction could not be determined until 230 the grading plans were prepared and implemented. The Park Improvement Ordinance authorized 231 the removal of trees based on an updated arborist report. Trees that had a low likelihood of survival 232 would be removed and there would be payment of in-lieu fees for replacement trees. Urban Item 1 Attachment B - December 16, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 26 Packet Pg. 30 of 165  233 Forestry was involved throughout the process. The applicant was exploring an option to move the 234 retaining wall further onto the project site to reduce the impact to the 45 City trees. 235 Staff recommended that the PRC recommend that Council adopt a PIO (Attachment A) at the 236 Baylands Athletic Center for the tree removals associated with the 2100 Geng Road development 237 project. 238 Applicant Michael Cohen was a partner at Strada Investment Group, the developer of the Geng 239 Road project. It was an 11-acre site with 4 existing office buildings surrounded by parking. The 240 project was to convert the buildings into 145 for-sale townhomes. The property was zoned for 241 residential units at the densities proposed and as was included in the City's state-mandated Housing 242 Element. The project was designed for first-time homebuyers because there was a large 243 undersupply in the Bay Area for first-time home buying opportunities. The project was unanimously 244 approved for recommendation last week at the PTC. 245 A slide showed a picture of the proposed changes to the site. The site's grade must be raised an 246 average of 3 to 4 feet to lift the site out of the flood plain and meet FEMA requirements so 247 homebuyers could get flood insurance. The arborist report stated that 31 of the 45 City trees were 248 already considered to be in poor health and would likely falter with or without the project and could 249 present future health and safety risks. Under the ordinance, the applicant will fund the monitoring 250 of the trees and will fully fund tree replacement at the City's discretion. 251 Mr. Cohen said that, based on the printed agenda, this item was an action item but would defer to 252 the City. 253 Mr. Shimizu clarified this was an action item and the Commission was bound by state law procedural 254 requirements to make a decision on this item this evening. Bringing the item back in January was the 255 original plan to follow the standard PIO procedure but because of the aforementioned restrictions, 256 the PRC must make a recommendation this evening. 257 Commissioner Brown clarified that the proposal in its current form met all regulatory requirements 258 related to trees, environmental, and construction. 259 Commissioner Axelrod assumed the new trees would be less mature and asked if the canopy of the 260 new trees will match or exceed that of the current trees. 261 Chair Freeman asked of 648 new trees, how many new trees would be placed where the removed 262 Eucalyptus trees were and asked what the maximum number of City trees was that could be 263 impacted. 264 Vice Chair Wei wanted to ensure the environmental impact was evaluated. Vice Chair Wei asked 265 how long it will take for the replacement trees to restore the equivalent amount of shade, carbon 266 sequestration, and habitat value lost due to the canopy loss. Vice Chair Wei queried if the 267 replacement species will prioritize drought tolerance, biodiversity, and/or climate resilience. Vice 268 Chair Wei wondered about the irrigation and maintenance commitment over the next 3 to 5 and 5 269 to 10 years. Vice Chair Wei asked whether any of the removed trees were heritage or high 270 ecosystem-value trees, which could not be functionally replaced in the near-term. Item 1 Attachment B - December 16, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 27 Packet Pg. 31 of 165  271 Mr. Switzer said the project at Geng Road exceeded the tree replacement requirements. Mr. Switzer 272 referred to the City standards and explained that a tree's diameter measured at breast height (DBH) 273 could equate to 2 or 3 replacement trees per removed tree. There were further requirements and 274 standard conditions for approval, such as that the trees be somewhat mature and reach heights of 8 275 feet or more. The in-lieu fee enabled Urban Forestry to select whatever tree species it deemed fit to 276 replace removed trees. The number of trees impacted could be less than 45 but would be no more 277 than 45. 278 Landscape Architect Mogan Burke said that the project will replace trees at a 3:1 rate on the site, 279 which would triple the amount of canopy. 280 Mr. Cohen explained the ordinance did not address the project site. The project will triple the 281 number of trees on the site. The ordinance was related to the project's impact on the 45 City 282 Eucalyptus trees along the back of the athletic fields. The replacement, if there was enough room, 283 would be 2 to 3 times as many trees as were currently in that area. The applicant will replace the 284 trees with whatever species the City deemed fit. 285 Item 4 Public Comment 286 1. Herb B. distributed a printed version of his comments to the Commission and staff. Herb B. was 287 concerned that the City did not analyze the project in terms of the Comprehensive Land Use 288 Plan for the Palo Alto airport. The site was within the airport influence area. Herb B. opined the 289 project would be subject to the criteria within the plan, which may affect the financial viability 290 of the project. Herb B. recommended all the information regarding the plan be made available 291 to the applicant prior to the item being brought to Council. Herb B. was also concerned about 292 the public's ability to know what staff was doing, noting staff's press release that the BuildingEye 293 application will no longer be in use and will be replaced by Palo Alto Permit View. 294 2. Winter opined this project failed to meet the City's sustainability and climate goals. Winter 295 noted the project will be built in a flood zone, which would necessitate a heavy retaining wall 296 that may kill trees, contribute to groundwater rise, and utilize a lot of fill which could be subject 297 to liquification in the event of an earthquake. Winter wanted an analysis of how many GHGs will 298 be created due to the large number of truck trips required to haul the fill soil and the retaining 299 wall cement. Winter was glad there will be native trees but was upset that a private project 300 could remove City teres. Winter believed the new trees should have a big enough canopy to 301 sequester carbon and provide cooling. 302 Commissioner Kleinhaus appreciated that the planting palette of the project included California 303 native trees and shrubs, such as Oaks and Toyons, which provided ecological value to the 304 development. The 2008 Baylands Master Plan, which was still in effect, allowed for development on 305 adjacent private lands but emphasized protecting Baylands resources and park functions. 306 Commissioner Kleinhaus opined that removing large, mature City trees in the Baylands to 307 accommodate the private development will not fit unless the net ecological benefit outweighed the 308 impacts to the existing natural resources. Commissioner Kleinhaus gave background on her 309 experience and expertise. Commissioner Kleinhaus said species type was critical to providing a 310 higher habitat value in that location and suggested replacing the Eucalyptus trees with Willows, 311 White Alders, and/or Fremont Cottonwoods. Commissioner Kleinhaus wanted to save some Item 1 Attachment B - December 16, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 28 Packet Pg. 32 of 165  312 Eucalyptus trees if possible and supported taking a gradual approach to the removal process. 313 Commissioner Kleinhaus believed it was important that the replacement trees get planted in a 314 nearby location. Commissioner Kleinhaus asked for the City Arborist's opinion and wanted to know 315 how to capture this information in the ordinance so the City will gain habitat value on or near the 316 site. Commissioner Kleinhaus was not opposed to the project. Commissioner Kleinhaus asked Mr. 317 Gollinger to provide language for the ordinance that allowed the Urban Forestry Department to 318 implement the intent, including that the facility will still be utilized. 319 Commissioner Axelrod was glad the project will provide more family housing and wanted the trees 320 to be mature enough to provide shade and an area for children to play. 321 Vice Chair Wei agreed that mature trees would be beneficial for families. Vice Chair Wei noted the 322 noise level from the airport had been complained about by City residents for a long time. Vice Chair 323 Wei suggested the project demonstrate canopy equivalents over time and prioritize large-canopy, 324 climate-resistant tree species. Vice Chair Wei recommended a minimum 5-year maintenance 325 replacement guarantee. Vice Chair Wei wanted staff to look into on-site replacement of the trees 326 first and off-site as a second option. Vice Chair Wei proposed a higher ratio of preservation 327 measures for any mature, high-ecosystem value trees that will be removed. 328 Chair Freeman did not see any defined park spaces, such as play structures, playgrounds, or 329 neighborhood-scale recreation areas, within or immediately adjacent to the project site in the plan 330 materials. The nearest traditional parks were several miles away. Chair Freeman asked staff to 331 confirm whether the absence of an on-site park or park amenity had been acknowledged as part of 332 the broader planning review. 333 Urban Forrester Peter Gollinger explained the intent was that the money that will go to replacement 334 trees will be used on or nearby the site with the intention to plant primarily Bayland-related and 335 native drought-tolerant species. Mr. Gollinger wanted this project to be done jointly with the parks 336 to provide ecological habitat and ensure use of the facility. Mr. Gollinger will send a draft of 337 potential language additions to Ms. Robustelli for discussion. 338 Mr. Shimizu said the PRC could vote to recommend certain additions, which staff could put into the 339 ordinance before the item goes to Council. 340 Mr. Switzer explained the project was subject to development impact fees, which included an in-lieu 341 fee for parkland. The site's plan design included play areas. Revisions to the plan were made to 342 accommodate recommendations from recent hearings. 343 Commissioner Brown asked if the finding was not included, if the same planting would happen 344 regardless based on what was included in the Tree Technical Manual and regulations. 345 Chair Freeman asked if the replacement trees would be planted after the retaining wall was built 346 and where. 347 Vice Chair Wei questioned if the motion should include a survival maintenance period. 348 Mr. Gollinger stated that, if staff only used the Tree Technical Manual, the trees would still be 349 replanted but may not be at or near the site and there may not be a focus on Bayland-specific Item 1 Attachment B - December 16, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 29 Packet Pg. 33 of 165  350 species. Mr. Gollinger said the motion did not need to include a survival maintenance period 351 because the trees would be planted by City staff and would be maintained by the City. 352 Mr. Switzer explained that the retaining wall will be on the site property. The proposed trees would 353 be planted in between the retaining wall and townhomes along the rear of the property on the 354 project site. 355 MOTION: Commissioner Kleinahus, seconded by Vice Chair Wei, recommended that City Council adopt a 356 Park Improvement Ordinance (Attachment A) at Baylands Athletic Center for the Tree Removals 357 associated with the 2100 Geng Road development project, with an addition that staff will provide 358 another finding that includes a City commitment to canopy, Baylands tree species, in the vicinity of the 359 impact. 360 MOTION PASSED: 6-0-1 (Commissioner Deng Absent) 361 The PRC took a 6-minute break and returned at 9:10 p.m. 362 5.Annual Aquatics Performance Update by Team Sheeper, Inc. 363 Team Sheeper, Inc. Founder and CEO Tim Sheeper said there were 33 weeks of swim lessons in 364 2025, up from 22 weeks in 2024. There were 878 swim lesson scholarships provided in 2025, up 365 from 180 scholarships provided in 2019. Swim lesson scholarships were for youth and cost a family 366 $5 per 30-minute swim lesson. Water exercise programs were offered a few days a week, which 367 were introduced in 2025. There were 34 weeks of recreational/family swim in 2025, up from 16 368 weeks in 2024. Lifeguards were on duty every time the pools were open. To increase the number of 369 swim lessons and open swim, the lifeguard staff must increase. There were 2 lifeguard instructor 370 trainers and 6 to 10 lifeguard instructors, which certify lifeguards. In 2024, 201 lifeguards were 371 certified in Palo Alto. Lifeguard certifications were now offered year-round, which required indoor 372 classroom space during the colder months, which Palo Alto did not have but Menlo Park did. In 373 2025, 146 lifeguards were certified in Palo Alto and 84 were certified in Menlo Park. The annual 374 aquatics survey showed that 86 percent of the overall average respondents were satisfied or 375 extremely satisfied with operational safety, communication, and facility management. A slide 376 showed 4 graphs of attendance trends from 2022-2024. Lap swim visits leveled out to pre-pandemic 377 levels, open swim visits increased, and there was a sharp increase in swim lessons. Lap swim was at 378 82 percent resident usage, open swim was at 54 percent resident usage, swim lessons were at 78 379 percent resident usage, and masters swim was at 67 percent resident usage. There were no user fee 380 increases over the past 3 years. In 2026, the number of weeks of swim lessons and open swim was 381 projected to increase and a decrease in summer swim camp fees was expected through an early bird 382 registration incentive. 383 Commissioner Axelrod asked if the statistics provided included Menlo Park facilities. 384 Commissioner Smith asked where non-resident users were coming from and if there were statistics 385 from East Palo Alto. 386 Chair Freeman asked if there was a breakdown by age and if it was the same group of people 387 utilizing multiple programs. Item 1 Attachment B - December 16, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 30 Packet Pg. 34 of 165  388 Vice Chair Wei asked how recreational swim differed from lap swim and open swim. Vice Chair Wei 389 queried if there was an intentional, local pipeline to certify and train Palo Alto youth as lifeguards. 390 Mr. Sheeper said the statistics were for Palo Alto only and did not know where non-resident users 391 were coming from. Mr. Sheeper believed that Rinconada Pool attracted people from along the 392 Peninsula due to its size, features, surrounding parks, and length of time being open. There was no 393 data from East Palo Alto specifically. Close to 50 percent of users were seniors and adults. Mr. 394 Sheeper explained that swimmers tend to be loyal to one program. There were about 300 monthly 395 members and 50 master swimmers. Mr. Sheeper explained that lap swim was done primarily in the 396 lap pool while open or recreational swim, which terms were used interchangeably, were done 397 mostly in the play pool. Diving boards were open in the summer. The pipeline of local lifeguards 398 came mostly from the local high schools. 399 Public Comment: None. 400 Commissioner Axelrod asked for comparisons between the Belle Haven and Burgess pools and 401 Rinconada. Commissioner Axelrod proposed working with staff to come up with comparisons 402 between Menlo Park pools and Rinconada regarding things like access times for different levels, 403 fees, etc. Commissioner Axelrod asked if the Junior Lifeguard program led to some people becoming 404 lifeguards and, ultimately, instructors. 405 Commissioner Brown asked if lifeguard certifications would be offered in Palo Alto during the winter 406 months if there was classroom space at Rinconada. Commissioner Brown asked if there was interest 407 in changing the website platform from PerfectMind, citing some user feedback. Commissioner 408 Brown cautioned against comparing Rinconada against another facilities due to inherent differences 409 in the pool structure and demand. Commissioner Brown asked if there was anything the PRC could 410 do to support the program. 411 Chair Freeman asked if, based on the changes made to the timing of the customer survey, the 412 quality of feedback received was better then prior surveys even though the response rate declined. 413 Vice Chair Wei asked why some activities moved to Menlo Park facilities during the winter. 414 Commissioner Smith asked how many years the contract with the City was for and if that term 415 length was comparable to other cities. 416 Mr. Sheeper explained the fees in Palo Alto were the same or less than Menlo Park facilities with the 417 exception of summer camps. The pool structure at Burgess was different than at Rinconada. Palo 418 Alto had a large legacy pool team through Palo Alto Stanford Aquatics, which used a lot of water 419 time in the afternoons. Mr. Sheeper believed the way the City and Public Works controlled the pool, 420 water, chemistry, facility, and decks was superior to the Menlo Park facilities. If there was classroom 421 space close to the pool, all lifeguard certification classes would be held in Palo Alto. Mr. Sheeper 422 opined the PerfectMind platform worked well and that feedback showed people wanted it to be 423 easier to sign up for lessons. There were challenges recruiting, training, and retaining swim 424 instructors to meet the demand for lessons. Mr. Sheeper thought the change in survey timing would 425 result in more respondents but there were less. However, there was a lot of commentary on the 426 feedback, which was important. The lifeguard training courses were moved to Menlo Park in the 427 winter because there was no place for trainees to warm up after getting out of the water, which was Item 1 Attachment B - December 16, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 31 Packet Pg. 35 of 165  428 uncomfortable. The contract with the City was a 5-year term, which will expire in 2028 and was 429 comparable to other cities. The goal was to have junior lifeguards become lifeguards and eventually 430 instructors. The junior lifeguard program was for kids aged 8 to 12. People must be 15 to become a 431 lifeguard. There were shared lifeguards between all 3 facilities. 432 COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE AGENDA ITEMS 433 Division Manager Sarah Robustelli said the next meeting will be on January 27 at 7:00 p.m. 434 Commissioners were sent a poll asking about availability on Friday, February 13 for the retreat, 435 which would be at the Mitchell Park Community Center. 436 Chair Freeman mentioned the 2026 workplan template normally gets sent out. 437 Ms. Robustelli said the items for the January meeting included a Cubberley update and lengthy 438 discussion for CIPs. There was the option to keep the meeting at 2 items or to potentially move up 439 the Urban Forestry update. The items for February included a tennis and pickleball action item, 440 potentially the San Antonio Road Area Plan update, and the Palo Alto Youth Council update. The 441 items for March were the Open Space annual report and the Urban Forestry update if it did not get 442 moved to January. 443 Commissioner Kleinhaus asked if the Cubberley presentation in January will be the same as 444 presented to Council last evening and asked what Council expected of the PRC on that item. 445 Commissioner Axelrod asked if there were any upcoming items regarding parks, playgrounds, or kids 446 spaces. Commissioner Axelrod queried when the 2026 workplan will be addressed. 447 Commissioner Smith asked if the meetings always began at 7:00 p.m. 448 Ms. Robustelli said the Cubberley update was similar to that presented to Council and was an 449 informational update. Parks, playgrounds, and kids space updates happen during the Departmental 450 Report. The CIP update in January will include a deep dive into upgrades, parks, etc. A template will 451 be sent out for the 2026 workplan and accomplishments will be provided by each ad hoc group. 452 Staff may try to populate the workplan ahead of time, as not all workplan items took place in a 453 single year. There was consensus to bring Item 3 back and have a Brown Act refresher at the retreat, 454 which may take longer than 3 hours, which the poll did not account for. There could be an agendized 455 discussion around meeting start times if the Commission desired. There was not consensus about 456 trying to move up the Urban Forestry update. 457 6.Ad Hoc Committees and Liaison Updates 458 Chair Freeman gave an update on the Racket Courts Policy, which will be brought to the Commission 459 in February. Staff was continuing to collect and analyze court usage data for pickleball and tennis. 460 Chair Freeman encouraged newer members to familiarize themselves with the prior discussions. 461 Division Manager Sarah Robustelli will send an email to the Commission with a link to the 462 pickleball/tennis discussion. 463 ADJOURNMENT 464 The meeting was adjourned at 9:52 p.m. Item 1 Attachment B - December 16, 2025 Park & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 32 Packet Pg. 36 of 165  PARKS AND RECREATION COMMISSION DEPARTMENT REPORT January 27, 2026 PaloAlto.gov Item 2 Item 2 Staff Presentation Item 2: Staff Report Pg. 1 Packet Pg. 37 of 165  HONORING DR. MARTIN LUTHER KING JR. – Special Event Recap Item 2 Item 2 Staff Presentation Item 2: Staff Report Pg. 2 Packet Pg. 38 of 165  CUBBERLEY ACTIVATION RECAP – Family Movie Nights January 14 The Smurfs December 16 The Polar Express November 10 Coco Item 2 Item 2 Staff Presentation Item 2: Staff Report Pg. 3 Packet Pg. 39 of 165  UPCOMING SPECIAL EVENTS Item 2 Item 2 Staff Presentation Item 2: Staff Report Pg. 4 Packet Pg. 40 of 165  CUBBERLEY UPDATES Project Webpage: www.PaloAlto.gov/CubberleyProject Scan the QR Code to sign -up for the project newsletter •Staff will be presenting poll 3 results to city council on Feb 9 and discussing next steps •Staff will be presenting the final Conceptual Master Plan to the PRC on Feb 24th Beginning March 2, 2026, Cubberley Community Center Office will be open by appointment only. Cubberley Community Center questions and inquiries, please: Call: 650-329-2418 Email: cubberley@paloalto.gov Theatre questions and inquiries, please: Call: 650-329-2602 Email:Cubberley-theatre@paloalto.gov Field and tennis questions and inquiries, please: Call: 650-463-4905 Email: playingfields@paloalto.gov Custodial staff help, please: Call: 650-444-5012 Item 2 Item 2 Staff Presentation Item 2: Staff Report Pg. 5 Packet Pg. 41 of 165  MITCHELL PARK – Magical Bridge Updates Item 2 Item 2 Staff Presentation Item 2: Staff Report Pg. 6 Packet Pg. 42 of 165  ELEANOR PARDEE PARK – Temp Restrooms Item 2 Item 2 Staff Presentation Item 2: Staff Report Pg. 7 Packet Pg. 43 of 165  FOOTHILLS NATURE PRESERVE LIBRARY PASS •Transitioned from one-day paper passes to a two -week reservable vehicle access pass. •Enabled 1,273 checkouts in 2025, equating to up to 17,822 access days. •Increased access duration, supported repeat visits, and improved equity and accountability. Item 2 Item 2 Staff Presentation Item 2: Staff Report Pg. 8 Packet Pg. 44 of 165  ARASTRADERO – 60 cubic yards transformed into biochar Traffic Garden Example Item 2 Item 2 Staff Presentation Item 2: Staff Report Pg. 9 Packet Pg. 45 of 165  BRIONES PARK – Bridge Repair Traffic Garden Example Item 2 Item 2 Staff Presentation Item 2: Staff Report Pg. 10 Packet Pg. 46 of 165  HORIZONTAL LEVEE PILOT PROJECT – 1/3 completed Traffic Garden Example Item 2 Item 2 Staff Presentation Item 2: Staff Report Pg. 11 Packet Pg. 47 of 165  Item 2 Item 2 Staff Presentation Item 2: Staff Report Pg. 12 Packet Pg. 48 of 165  Parks and Recreation Commission Staff Report From: Public Works Meeting Date: January 27, 2026 Report #: 2601-5838 TITLE Fiscal Year 2025 Annual Report on Urban Forestry Section and Discussion of Great Oak Count Study and Upcoming Tree and Landscape Technical Manual RECOMMENDATION Receive an informational update on the City’s Urban Forestry Program Annual Report, the recently completed Great Oak Count Study, and the forthcoming Tree and Landscape Technical Manual. BACKGROUND The City of Palo Alto and the Urban Forestry section continued to provide services to our residents throughout FY25. Parks and Recreation Commission (PRC) last received an update on February 25, 20251. Urban Forestry staff completed one new hire after our last update to the PRC and the section currently has one vacancy. A new challenge is on the horizon for Urban Forestry. In FY24, the Invasive Shothole Borer (ISHB) was discovered in San Jose and more recently near Redwood City. This destructive tree pest will require special attention in the years to come if we wish to continue preserving and expanding our urban tree canopy. To date, there have been no confirmed cases in Palo Alto or in any of our immediate neighbors. Staff continue to monitor all riparian corridors within the city and have trained tree section staff to identify possible cases in the field. ANALYSIS Urban Forestry Section Staffing: During FY25, one Tree Trimmer vacancy was filled with a new hire. The other vacant Tree Timmer Position from the FY24 promotions was eliminated as part of the FY26 budget process. While long-term impacts of this decision are still uncertain and are in part dependent on 1 Parks and Recreation Commission, February 25, 2025; Agenda Item #5; SR #2502-4181 https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=16875 Item 4 Item 4 Staff Report Item 4: Staff Report Pg. 1 Packet Pg. 49 of 165  whether the position can be added back when the City’s budget allows, short-term impacts will include an increase in work backlog. This backlog will primarily impact tree removals, out of pruning cycle service requests and tree planting. The tree section also had one retirement during FY25, our long-time Tree Lead, Bill Croft. Existing staff are rotating into the Lead Position for a few months at a time until formal recruitment takes place. The recruitment timeline for this position will be dependent on how many positions are ahead of it in the process. Staff estimates it will be posted before the end of CY26. 3. The update included text corrections and clarifications to the 2022 tree protection ordinance and modifications based on the first 12 months of implementation of the 2022 changes. The updates took effect on May 3, 2024, and included updates to Title 8 items on the City’s Administrative Penalty list. This project involved collaboration between City staff from multiple departments, community members, and industry professionals. FY25 was the first full year under the new version of the ordinance, and as such, staff spent time working with tree care companies, landscape architects and general contractors educating these stakeholders about the updated ordinance. Responded to an average of 120 calls per month, resulting in more than 60 service requests per month. Conducted over 1000 inspections of city trees. Completed 626 tree protection fencing inspections to ensure compliance with regulations. Reviewed and supplied comments for 135 planning applications. 3 Parks and Recreation Commission, October 24, Agenda Item #5 2023, https://www.cityofpaloalto.org/files/assets/public/v/2/agendas-minutes-reports/agendas-minutes/parks-and- recreation-commission/agendas-minutes/2023-agendas-and-minutes/10-oct/prc-title-8-staff-report.pdf Item 4 Item 4 Staff Report Item 4: Staff Report Pg. 2 Packet Pg. 50 of 165  Evaluated 553 construction permits and 222 public works permits of Urban Forestry condition compliance and required tree protection. Assessed 60 permits for landscape water use requirements Issued 148 tree removal permits. Urban Forestry staff and contracted tree crews pruned 2,747 public trees. This number is well below the target of 5,218 per year, to maintain the City’s seven-year pruning cycle. This is due to assigning the contractor more service requests instead of area pruning assignments. Over the past three and a half years, the Urban Forestry Section has always had one or two vacancies. This led to an increase in work backlogs and exceedingly long turnaround time for street tree removals and subsequent replanting. Our target turnaround time is three to six months. Due to the vacancies and increased workloads, some sites were seeing a turnaround time of twelve to eighteen months. In the interest of reducing the tree removal and replacement turnaround time and reducing the wait time for out-of-cycle service requests, our street tree contractor was assigned a larger percentage of service requests during FY25 than in a typical year. Risk Management and Emergency Response Trees are a living resource that are bound by an expected useful life span. Tree Removals are always a difficult decision that signals the last available action to protect public safety or essential infrastructure. In FY25, 404 public tree removals prevented undesirable outcomes. This is slightly higher than FY24’s number of 386. Removal numbers are expected to continue to increase somewhat in future years as street trees planted in the 1950s and 60s are beginning to reach the end of their expected useful life spans. Where possible these trees will be replaced through the public tree planting process. Staff responded to 256 requests for limb pick-ups during FY25. This figure reflects typical historical service levels following the unusually high total of 440 requests in FY23, which were driven by 2023 winter storms. The FY25 total is consistent with the pre-2023-year average of 303 requests. Our electric line clearance program pruned 8,341 trees away from electric infrastructure. This critical work helps protect public safety and prevent vegetation related electric outages. The line clearance program was involved with vegetation clearance in aid of two different utility improvement projects in FY25, the continuation of both the foothills undergrounding project and the grid modernization and fiber to premises pilot project area. Both projects required vegetation clearance for the work to be completed. Item 4 Item 4 Staff Report Item 4: Staff Report Pg. 3 Packet Pg. 51 of 165  Replenishment: 5. This study grew from a desire to repeat a previous study, the 2001 Oakwell Survey6, to track trends in the number, species, and distribution of Palo Alto’s native oaks. The City’s Urban Forest Master Plan included the study as part of its Goals, Policies, and Programs. 5 Great Oak Count Report, https://www.paloalto.gov/files/assets/public/v/1/public-works/tree- section/ufmp/great-oak-count-report_july-2025.pdf 6 2001 Oakwell Survey, https://www.paloalto.gov/files/assets/public/v/1/public-works/tree- section/ufmp/oakwell-report.pdf Item 4 Item 4 Staff Report Item 4: Staff Report Pg. 4 Packet Pg. 52 of 165  The results of the study include some positive data regarding Palo Alto’s overall native oak population. It grew by more than 2000 oaks, a 22 percent increase since the 2001 Oakwell Survey. Numbers of Valley Oaks increased by 39 percent, Black Oaks by 400 percent, and Blue Oaks by more than 3,000 percent, dramatically improving species diversity and climate adaptability across the city. Native oaks on commercial and public lands rose from 18 percent to 24 percent, while the number of oaks planted as street trees increased fivefold, from 341 to more than 1,700. 9. 9 City of Palo Alto Municipal Code Title 8: Trees and Vegetation; Title 8 TREES AND VEGETATION Item 4 Item 4 Staff Report Item 4: Staff Report Pg. 5 Packet Pg. 53 of 165  as well as guidance for meeting the State of California’s Model Water Efficiency Landscape Ordinance (MWELO). NEXT STEPS AND TIMELINE March 2026 – Publication of the First Edition of the Tree and Landscape Technical Manual Spring 2026 – Arbor Day Celebration with non-profit partner Canopy. Date TBD. January 2027 or February 2027 – FY26 Urban Forestry Annual Report to Parks and Recreation Commission Item 4 Item 4 Staff Report Item 4: Staff Report Pg. 6 Packet Pg. 54 of 165  Urban Forestry Annual Update _________________ Great Oak Count Report Review January 27, 2026 www.paloalto.gov/treeordinanceupdate Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 7 Packet Pg. 55 of 165  Urban Forestry Annual Update PARKS AND RECREATION COMMISSION www.paloalto.gov/treeordinanceupdateJanuary 27, 2026 Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 8 Packet Pg. 56 of 165  3 KEY RESPONSIBILITIES OF THE SECTION •Manage the maintenance of all public trees •Remove and replace public trees as needed •Respond to calls for service related to downed trees or tree limbs •Manage clearance of vegetation from near utility infrastructure •Review development plans for compliance with city tree polices •Review development plans for compliance with the Model Water Efficient Landscape Ordinance (MWELO) •Respond to resident calls regarding public trees Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 9 Packet Pg. 57 of 165  Current Urban Forestry Section Allocated Staff Positions (15 FTE): •6 – Tree trimmer / Line Clearers •2 – Contract Inspectors •1 – Tree Trimmer / LC Lead (Vacant) •3 – Project Managers •1 for Public Trees •1 for Electric Line Clearance •1 for Tree Ordinance •1 – Landscape Architect •1 – Building Planning Technician •1 – Urban Forester URBAN FORESTRY SECTION STAFF 4 Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 10 Packet Pg. 58 of 165  5 TREES MAINTAINED Total number of public trees 40,000 (These trees are fully maintained by the city or its contractors) Total number of trees line cleared 30,000 (22,000 private and 8,000 public trees trimmed away from lines) Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 11 Packet Pg. 59 of 165  6 Staff development remains an essential component of increasing capacity to deliver programs and services in the future •Staff completes more than 25 online and in -person trainings annually on arboricultural topics •Several staff members are scheduled to take certification exams in 2026. •Recently added two Tree and Plant Appraisal Qualifications (TPAQ). •One staff member completed the Municipal Forestry Institute program. STAFF DEVELOPMENT Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 12 Packet Pg. 60 of 165  7 FY25 By the numbers: •120 average monthly calls •1000+ inspections of city trees •626 tree protection inspections •970 development reviews •256 limb pick-ups •8,341 trees line cleared •2,747 public trees pruned •466 new trees planted URBAN FORESTRY FY25 FY24 •150 •900+ •488 •837 •252 •8,260 •4,931 •298 Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 13 Packet Pg. 61 of 165  8 URBAN FORESTRY FY25 ACCOMPLISHMENTS •Collaboration with Code Enforcement – Revised process for addressing tree ordinance violations •Established framework for issuing Notices of Violation (NOVs) •Continued participation the Santa Clara Valley Urban Forestry Alliance (SCVUFA) and the initial stages of the Peninsula Municipal Foresters Cooperative •Increased number of new street trees planted to 466 (15 -year average is 283 trees) •Continued participation in the Bay Area Invasive Shothole Borer Working Group Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 14 Packet Pg. 62 of 165  9 Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 15 Packet Pg. 63 of 165  10 Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 16 Packet Pg. 64 of 165  11 Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 17 Packet Pg. 65 of 165  12 URBAN FORESTRY CHALLENGES •Eventual arrival of the Invasive Shothole Borer (ISHB) in Palo Alto •Unknown level of monitoring by neighboring cities •Establish treatment protocols •Begin early outreach •One Staff Retirement in FY25: Tree Trimmer / Line Clear Lead •Reduction of one vacant Tree Trimmer/Line Clearer position as part of FY26 budget balancing •Homeowner insurance tree clearance requirements have changed Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 18 Packet Pg. 66 of 165  13 SAN JOSE ISHB MAP Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 19 Packet Pg. 67 of 165  14 PALO ALTO ISHB MONITORING MAP Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 20 Packet Pg. 68 of 165  Great Oak Count Report Review PARKS AND RECREATION COMMISSION www.paloalto.gov/treeordinanceupdateJanuary 27, 2026 Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 21 Packet Pg. 69 of 165  16 WHAT IS THE GREAT OAK COUNT? •A field verified count of native oaks •Based on original 2001 Oakwell Survey •Trained volunteers scout pre-determined routes •Provide valuable data on the native oak population in the city Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 22 Packet Pg. 70 of 165  17 • h ’ U F M P the study to be completed to track trends in the native oak population • h ’ -profit partner Canopy began the survey in 2017 •Survey does not include open space areas THE GREAT OAK COUNT Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 23 Packet Pg. 71 of 165  18 THE GREAT OAK COUNT - ROUTES •The city was broken down into •279 different routes •Covering 24 defined neighborhoods •Data collected included •Species •Size (trunk diameter) •Geolocation Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 24 Packet Pg. 72 of 165  19 THE GREAT OAK COUNT - DATA Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 25 Packet Pg. 73 of 165  20 THE GREAT OAK COUNT - DATA Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 26 Packet Pg. 74 of 165  21 THE GREAT OAK COUNT - DATA Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 27 Packet Pg. 75 of 165  22 THE GREAT OAK COUNT - DATA Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 28 Packet Pg. 76 of 165  23 THE GREAT OAK COUNT - DATA Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 29 Packet Pg. 77 of 165  Tree and Landscape Technical Manual PARKS AND RECREATION COMMISSION www.paloalto.gov/treeordinanceupdateJanuary 27, 2026 Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 30 Packet Pg. 78 of 165  Purpose of the TLTM (PAMC 8.10.030) is to provide details on the following: •Protection of trees during construction •Replacement of removed protected trees •Maintenance of protected trees (including but not limited to pruning, irrigation, and protection from disease) •The format and content of tree reports •The criteria for determining whether a tree is hazardous •Landscape design, irrigation, and installation standards consistent with the city's water efficient landscape regulations. TREE & LANDSCAPE TECHNICAL MANUAL 25 Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 31 Packet Pg. 79 of 165  26 TIMELINE OF TREE & LANDSCAPE TECHNICAL MANUAL Dec 2024 – Draft TLTM released Feb 2025 – Draft TLTM presented to PRC for comments and feedback Summer 2025 – PRC Feedback & public comments reviewed & incorporated Fall 2025 – Internal development review processes involving protected tree removals revised to better align with Title 8 2026 – Final edits to TLTM will be completed. TLTM to City Manager for review and approval (March 2026) Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 32 Packet Pg. 80 of 165  THANK YOU! Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 33 Packet Pg. 81 of 165  www.cityofpaloalto.org/TreeOrdinanceUpdate trees@cityofpaloalto.org Peter Gollinger Urban Forester Item 4 Item 4 Staff Presentation Item 4: Staff Report Pg. 34 Packet Pg. 82 of 165  Parks and Recreation Commission Staff Report From: Community Services Department Meeting Date: January 27, 2026 Report #: 2601-5843 TITLE Review of projects to be proposed in the Fiscal Year 2027-2031 Capital Improvement Program Plan. RECOMMENDATION Staff seeks the Parks and Recreation Commission’s (PRC) feedback on projects and prioritization of the preliminary list of Open Space, Parks, Golf, and Recreation Capital Improvement Project (CIP) Proposals for Fiscal Years (FY) 2027-2031. BACKGROUND The FY 2027-2031 Capital Improvement Program Plan will guide the City in the planning, budgeting, and scheduling of infrastructure improvement projects over the next five years. It is being developed in coordination with all departments citywide. After the City Manager presents to the City Council a citywide proposed FY 2027-2031 Capital Improvement Program Plan, the Planning and Transportation Commission (PTC) will review the CIP Plan in April or May 2026 to evaluate the program’s compliance with the City’s Comprehensive Plan, as required by the Palo Alto Municipal Code. The PTC will then forward its recommendations to the Finance Committee and then to the City Council. The City Council’s adoption of the CIP Plan is anticipated in June 2026. The FY 2027-2031 Proposed Capital Budget will include projects funded by the Capital Improvement Fund, Cubberley Property Infrastructure Fund, Enterprise Funds, and Internal Service Funds. Projects for the Community Services Department (CSD) will also include Parks Dedication and Development Impact Fee Funds. Every CIP has a project page with the project description, justification, significant changes, schedule, funding budget source, and other details. Attachment A is an example of a project page for Seale Park Improvements (PG-14003). The Funding Sources Schedule and Expenditure Schedule reflect the funding source, funding and expenditure amounts planned during the respective five-year CIP plan, and a grand total inclusive of prior years. All current adopted CIPs Item 5 Item 5 Staff Report Item 5: Staff Report Pg. 1 Packet Pg. 83 of 165  may be viewed in the Fiscal Year 2026 Adopted Capital Budget1 book which contains a Table of Contents2 listing and weblinks to project pages for each CIP. City Council Priorities Funding availability Health and safety implications Code/Legal requirements Operational needs and efficiency Workload capacity and bandwidth Master Plans Parks and Recreation Commission Priorities 3, and to address Catch-up/Keep-up projects. Catch-up and Keep-up are terms used by the City’s Infrastructure Blue Ribbon Committee which evaluated the City’s infrastructure in 2011. Catch-up projects are ones that were identified previously as a priority need for repair or replacement but were never implemented. Keep-up projects are ones that are forecasted to be necessary for repair or replacement. ANALYSIS 1 Fiscal Year 2026 Adopted Capital Budget; https://www.paloalto.gov/files/assets/public/v/1/administrative- services/city-budgets/fy-2026-city-budget/adopted/fy-2026-adopted-capital-budget_final_online.pdf 2 Fiscal Year 2026 Adopted Capital Budget; https://www.paloalto.gov/files/assets/public/v/1/administrative- services/city-budgets/fy-2026-city-budget/adopted/fy-2026-adopted-capital-budget_final_online.pdf#page=8 3 Palo Alto Parks, Trails, Natural Open Space, & Recreation Master Plan; https://www.paloalto.gov/files/assets/public/v/2/public-works/palo-alto-parks-master-plan.pdf Item 5 Item 5 Staff Report Item 5: Staff Report Pg. 2 Packet Pg. 84 of 165  that 27 of the current 37 CIPs will be continued into FY 2027 or a future year. Primarily, staff seeks feedback focused on CIPs for the upcoming Fiscal Year 2027. Baylands Golf Links Topdressing Baylands Boardwalk Piling Repair (Mitigation) Baylands Nature Preserve Entrance Gate Boulware Park Improvements Eucalyptus Tree Removal (Phase II: Arastradero Preserve) Cubberley Field Restroom Foothills Nature Preserve Boronda Lake Dock Replacement Mitchell Community Center Audio Visual Equipment Roof Replacement (Baylands Interpretive Center) Stanford Palo Alto Community Playing Fields Turf Replacement Baylands Comprehensive Conservation Plan Baylands Golf Links Topdressing Baylands Interpretive Signage Baylands Levee Repair for Public Safety Access Eucalyptus Tree Removal (Phase III: Foothills Nature Preserve) Foothills Nature Preserve Dam Seepage Investigation Foothills Nature Preserve Improvements Golf Course Net and Turf Replacement Design and Construction Golf Course Reconfiguration (Mitigation and Monitoring) Heritage Site Amenities Replacement Ramos Park Improvements Rinconada Park Improvements Rinconada Pool Family Changing Room Robles Park Improvements Werry Park Playground Improvements Athletic Courts Resurfacing (Recurring) Baylands Comprehensive Conservation Plan Baylands Golf Links Sand Topdressing Baylands Interpretive Signage Baylands Levee Repair for Public Safety Access Item 5 Item 5 Staff Report Item 5: Staff Report Pg. 3 Packet Pg. 85 of 165  Benches, Signage, Walkways, Landscaping, and Site Amenities (Recurring) El Camino Park Field Replacement Eucalyptus Tree Removal (Phase III: Foothills Nature Preserve) Foothills Nature Preserve and Pearson Arastradero Preserve Trail Maintenance (Recurring) Foothills Nature Preserve Dam Seepage Investigation Foothills Nature Preserve Improvements Golf Course Net and Artificial Turf Replacement Design and Construction Golf Course Reconfiguration (Mitigation and Monitoring) Heritage Park Site Amenities Hoover Park Improvements Mitchell Park Improvements Off-Road Pathway Resurfacing and Repairs (Recurring) Open Space Lakes and Ponds Maintenance (Recurring) Open Space Trails and Amenities (Recurring) Park and Open Space Emergency Repairs (Recurring) Park Restroom Installation (Recurring) Peers Park Improvements Ramos Park Improvements Rinconada Pool Family Changing Room Rinconada Pool Starting Blocks Robles Park Improvements Werry Park Playground Improvements From the preceding preliminary list of projects to be proposed for FY 2027, staff is seeking feedback from the Commission on projects presented and prioritization of these projects. For additional reference, Attachment B lists 38 projects to be proposed throughout the five- year CIP plan for FY 2027-2031. FISCAL/RESOURCE IMPACT Funding for CIP projects is sourced from a variety of channels. Most CIP projects are funded through the Capital Improvement Fund, which is derived from the City’s General Fund. For CSD projects that meet the criteria for Impact Fees, such as amenities that increase park capacity, Park Dedication Fees or Park Development Impact Fees may be utilized (e.g., construction of a new park restroom). Additionally, projects at the Cubberley Community Center may qualify for funding through the Cubberley Property Infrastructure Funds. In June 2026, the City Council will review and approve the FY 2027-2031 Capital Plan as part of the budget adoption process. It is important to note that the City Council formally approves only the budget for the first year of the five-year CIP Plan, with the remaining four years Item 5 Item 5 Staff Report Item 5: Staff Report Pg. 4 Packet Pg. 86 of 165  intended for forecasting and strategic planning purposes. CIP Process Timeline November: Staff initiate planning for the upcoming capital budget. December/January: Departments submit proposed five-year Capital Improvement Program (CIP) projects to the Office of Management and Budget (OMB) within the Administrative Services Department. February/March: OMB reviews submissions from all departments and provides recommendations. April: The City Manager reviews the proposed CIP Plan for FY 2027-2031 and presents it to the City Council. April/May: The Planning and Transportation Commission reviews the capital plan to ensure alignment with the City’s Comprehensive Plan. May: The Finance Committee reviews the proposed capital plan. June: The City Council reviews and formally adopts the capital plan and budget. Attachment A: Project Page Example - Seale Park Improvements Attachment B: Chart of CIP Projects to be Proposed for FY 2027-2031 Item 5 Item 5 Staff Report Item 5: Staff Report Pg. 5 Packet Pg. 87 of 165  1 Attachment A: Project Page Sample – Seale Park Improvements Item 5 Attachment A - Project Page Example - Seale Park Improvements Item 5: Staff Report Pg. 6 Packet Pg. 88 of 165  2 Item 5 Attachment A - Project Page Example - Seale Park Improvements Item 5: Staff Report Pg. 7 Packet Pg. 89 of 165  Project  Number Capital Improvement Project Name FY 27 FY 28 FY 29 FY 30 FY 31 PF‐06001 Athletic Courts Resurfacin X X X X X PG‐17000 Ba lands Com rehensive Conservation Plan X PG‐26001 Baylands Golf Links Sand Topdressing X OS‐24001 Baylands Interpretive Signage Program X OS‐09002 Baylands Levee Repair for Public Safety X X PG‐06003 Benches, Signage, Walkways, Perimeter Landscaping, and Site Amenities X X X X X PE‐16000 Bol Park Improvements X X PE‐25000 Bol Park Pathwa  Re avin  and Re ai X X PE‐18006 B xbee Park Com letion X X CB‐28000 Cubberley Turf Replacement X PG‐18001 Dog Park Installation and Renovation X X PG‐24000 El Camino Park Turf Replacement X PG‐25002 Eucalyptus Tree Removal X PE‐20000 Foothills Nature Preserve Dam Seepage Investigation and Repairs X PE‐21000 Foothills Nature Preserve Improvements X X X PE‐26000 Foothills Nature Preserve Restroom Replacement X X X X PG‐18000 Golf Course Net and Turf Replacement X PG‐13003 Golf Reconfiguration (Mitigation and Monitoring)X X X X X PG‐21000 Heritage Park Site Amenities Replacement X PE‐18012 Hoover Park Improvements X X PE‐21002 Johnson Park Renovation X X PG‐28000 Lucie Stern Community Center Irrigation Main Lines Replacement X PE‐18010 Mitchell Park Improvements X X OS‐09001 Off‐Road Pathways Resurfacing and Repair X X X X X OS‐00002 Open Space Lakes and Pond Maintenance X X X X X OS‐00001 Open Space Trails and Amenities X X X X X PG‐09002 Park and Open Space Emergency Repairs X X X X X PG‐19000 Park Restroom Installation X X PE‐21001 Pearson Arastradero Improvement Project X X PG‐14001 Peers Park Improvements X X PG‐14000 Ramos Park Improvements (Site Amenities) X PE‐08001 Rinconada Park Im rovements X X PE‐24004 Rinconada Pool Family Changing Room X PG‐25003 Rinconada Pool Starting Blocks X PE‐18015 Robles Park Improvements X PG‐14003 Seale Park Improvements X X PG‐22000 Werry Park Playground Improvements X OS‐30001 West Last Trampas Valley Access and Grassland Restoration X Attachment B:  Chart of CIP Projects to be Proposed for FY 2027‐2031 Item 5Attachment B - Chart of CIP Projects to be Proposed for FY 2027-2031 Item 5: Staff Report Pg. 8 Packet Pg. 90 of 165  Draft FY27-31 Capital Improvement Plan Open Space, Parks, Golf, and Recreation Parks and Recreation Commission January 27, 2026 www.paloalto.gov1 Item 5 Item 5 Staff Presentation Item 5: Staff Report Pg. 9 Packet Pg. 91 of 165  CIP Process November Staff begin planning for the next capital budget. Dec.–Jan. Staff submit the department’s proposed five-year capital improvement projects to the Office of Management and Budget (OMB), Administrative Services Department. Feb.–Mar. OMB reviews all departments and makes recommendations. April City Manager reviews and presents to City Council a Proposed FY 2027-2031 Capital Improvement Program Plan. Apr.–May Planning and Transportation Commission reviews the capital plan to ensure the projects comply with the City’s Comprehensive Plan. May Finance Committee reviews capital plan. June City Council reviews and adopts capital plan and budget. 2 Item 5 Item 5 Staff Presentation Item 5: Staff Report Pg. 10 Packet Pg. 92 of 165  Open Space, Parks, Golf, Recreation CIP Structure Two Types of Capital Projects 1.Ongoing/Recurring Capital Program •Multi-year programs that address recurring infrastructure needs •Advance continuously as scopes and priorities are refined •Included in the CIP for planning continuity Examples: Athletic Court Resurfacing, Open Space Lakes and Pond Maintenance 2.Project-Specific Capital Projects •Projects with a defined location and scope •Move through design, construction and close out phases •Reviewed individually as they advance through the CIP process Examples: Eucalyptus Tree Removal, Mitchell Park Improvements •Ongoing programs are included for context •Commission discussion is intended to focus on project specific FY27 proposals 3 Item 5 Item 5 Staff Presentation Item 5: Staff Report Pg. 11 Packet Pg. 93 of 165  FY26 – 10 Projects Anticipating Close Out •Baylands Golf Links Topdressing •Baylands Boardwalk Piling Repair (Mitigation) •Baylands Nature Preserve Entrance Gate •Boulware Park Improvements •Eucalyptus Tree Removal (Phase II: Arastradero Preserve) •Cubberley Field Restroom •Foothills Nature Preserve Boronda Lake Dock Replacement •Mitchell Community Center Audio Visual Equipment •Roof Replacement (Baylands Interpretive Center) •Stanford Palo Alto Community Playing Fields Turf Replacement (Mayfield) 4 Item 5 Item 5 Staff Presentation Item 5: Staff Report Pg. 12 Packet Pg. 94 of 165  26 Department FY27 - Preliminary Proposals 1.Athletic Court Resurfacing (Recurring) 2.Baylands Comprehensive Conservation Plan 3.Baylands Golf Links Sand Topdressing 4.Baylands Interpretive Signage 5.Baylands Levee Repair for Public Safety Access 6.Benches, Signage, Walkways, Perimeter Landscaping, and Site Amenities (Recurring) 7.El Camino Park Field Replacement 8.Eucalyptus Tree Removal (Phase III: Foothills Nature Preserve) 9.Foothills Nature Preserve Dam Seepage Investigation 10.Foothills Nature Preserve Improvements 11.Golf Course Net and Turf Replacement 12.Golf Course Reconfiguration (Mitigation and Monitoring) 13.Heritage Park Site Amenities Replacement 5 Item 5 Item 5 Staff Presentation Item 5: Staff Report Pg. 13 Packet Pg. 95 of 165  26 Department FY27 - Preliminary Proposals 14.Hoover Park Improvements 15.Mitchell Park Improvements 16.Off-Road Pathway Resurfacing and Repair (Recurring) 17.Open Space Lakes and Pond Maintenance (Recurring) 18.Open Space Trails and Amenities (Recurring) 19.Park and Open Space Emergency Repairs (Recurring) 20.Park Restroom Installation 21.Peers Park Improvements 22.Ramos Park Improvements (Site Amenities) 23.Rinconada Pool Family Changing Room 24.Rinconada Pool Starting Blocks 25.Robles Park Improvements 26.Werry Park Playground Improvements 6 Item 5 Item 5 Staff Presentation Item 5: Staff Report Pg. 14 Packet Pg. 96 of 165  FY 2027 CIPs - Preliminary Proposals Golf Course Net and Turf Replacement Removal and replacement of golf course driving range netting and turf. Project timing is dependent on second deck study. •$847,789 Hoover Park Improvements Replacement of existing features including walkways, playground, playfield backstops, benches, drinking fountains, tables, and trash receptacles. Design $200,000 in FY27. •$1,400,000 7 Item 5 Item 5 Staff Presentation Item 5: Staff Report Pg. 15 Packet Pg. 97 of 165  FY 2027 Preliminary CIP Proposals Mitchell Park Improvements •Repair and replacement of equipment and amenities. Improvements include replacement of playground equipment located along East Meadow Drive, replacement of the water -play element, repair of the covered wood walkway structure, replacement of playground and water play area fencing, new surfacing, and replacement of other play areas. •Irrigation renovations, turf restoration, and replacement of site amenities and pathways. •Moved up to FY27 with $400,00 for design. •$2,744,706 8 Item 5 Item 5 Staff Presentation Item 5: Staff Report Pg. 16 Packet Pg. 98 of 165  FY 2027 Preliminary CIP Proposals Park Restroom Installation •Installation of restrooms at City parks that currently do not have restroom facilities. Mitchell (FY25), Eleanor (FY26), Johnson Park - FY28 community engagement •$1,913,898 for 5 -years and additional every other year. (On-Going CIP) Peers Park Improvements •Upgrades and renovations of the irrigation system, turf, repair playground surfacing, renovate dog park surfacing and update site amenities. •$428,605 9 Item 5 Item 5 Staff Presentation Item 5: Staff Report Pg. 17 Packet Pg. 99 of 165  FY 2027 Preliminary CIP Proposals Rinconada Pool Starting Blocks Replacement of the starting blocks. •$126,500 Robles Park Improvements •Replacement of play equipment and resurfacing in two children’s playground areas, repairs to basketball court and adjacent concrete wall, and replacement of perimeter fencing, pathways and other site amenities. •$1,073,351 10 Item 5 Item 5 Staff Presentation Item 5: Staff Report Pg. 18 Packet Pg. 100 of 165  FY 2027 Preliminary CIP Proposals Werry Park Playground Improvements Replacement of existing playground and site amenities including benches, tables, trash receptacles, bicycle rack, and drinking fountain. Perimeter landscaping replacement. •$350,000 11 Item 5 Item 5 Staff Presentation Item 5: Staff Report Pg. 19 Packet Pg. 101 of 165  12 Item 5 Item 5 Staff Presentation Item 5: Staff Report Pg. 20 Packet Pg. 102 of 165  Item 5 Item 5 Staff Presentation Item 5: Staff Report Pg. 21 Packet Pg. 103 of 165  From:Cynthia Fan To:Council, City; Lauing, Ed; Lu, George; Lythcott-Haims, Julie; Reckdahl, Keith; Burt, Patrick; Stone, Greer; Veenker, Vicki Cc:ParkRec Commission Subject:1/12/26 Item 13 — Resolve that the Turf Study Findings Shall Not Be Used to Inform Future Decisions Date:Monday, January 12, 2026 10:39:41 AM CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. i Good morning City Council, As a friendly amendment or companion action to any motions you consider today, January 12, 2026, regarding Council Item 13, I respectfully urge City Council to take the following action: Resolve that the findings of the Study and Assessment of Turf Systems for the City of Palo Alto Playing Fields, finalized November 3, 2025, shall not be relied upon to inform future athletic field surface decisions. Here is the rationale for this action: None of the turf study’s findings should serve as a credible basis for sound decision-making. I previously provided you with a detailed analysis of the report’s seven key findings, explaining why each is qualitatively and/or quantitatively problematic. That analysis is here: https://tinyurl.com/2025-11-17-fan-to-palo-alto At your 11/17/25 City Council meeting, I appreciated that you opted not to explicitly “accept” the findings of the turf study, due to its downplaying of environmental and health concerns and due to the controversy surrounding its cost and playable-hour figures and the conclusions drawn from them. However, unless City Council gets it documented publicly that the report’s findings are not to be relied upon, future decision-makers—both in Palo Alto and elsewhere—may assume you critically reviewed and generally endorse the findings. The findings are likely to be considered authoritative and used to justify further proliferation of artificial turf. Surely this is not an outcome you actively wish to support. This message needs your attention Some Recipients have never replied to this person. This is a personal email address. Mark Safe Report Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 1 Packet Pg. 104 of 165  This concern is not hypothetical. On 12/3/25, the outgoing Parks and Rec Director for Missoula, Montana gave a presentation to her City Council to inform their decision about replacing a natural grass field with artificial turf. She explicitly cited the Palo Alto turf study findings as informing her recommendation. (Video: https://pub- missoula.escribemeetings.com/Players/ISIStandAlonePlayer.aspx?Id=c4ce4ada- 094d-4b11-ad9a-fd4335da57e7 ) At timestamp 25:03, she states: “I interviewed the consultants and folks working on the Palo Alto, CA study, because it felt the most similar to what we’re trying to address here today… instead of us spending $140,000 on an independent study, I thought I would borrow one.” She then proceeds, at timestamp 30:05, to amplify one of the Palo Alto consultant’s most problematic findings: “One synthetic turf can take up the demand of 4 to 7 natural turf fields.” (While it’s troubling that she’s citing the multipliers from the findings in Palo Alto’s draft report, it’d still be troubling if she cited the multipliers from the findings in Palo Alto’s final report, because those are still flawed as I explained in my above-referenced analysis.) I strongly suspect that Missoula’s staff, councilmembers, and community are (a) unaware that Palo Alto City Council intentionally chose not to accept the turf study findings, (b) unaware of the turf study’s analytical flaws, and (c) unaware of the controversy surrounding the findings. As Councilmember Burt rightly emphasized at your 11/17/25 meeting, the study improperly elevated playability and cost while downplaying the environmental and health concerns that were the very reason the study was commissioned in the first place. (11/17/25 City Council meeting, timestamp 1:52:10: https://www.youtube.com/live/6GiHOHMVQrg? si=0e84_o5tz5ciE2l6&t=6730) The news coverage reflected some of the controversy surrounding the report: “Palo Alto spends $160,000 for 785 pages of what?” (10/12/25) https://www.paloaltoonline.com/blogs/a-new-shade-of- green/2025/10/12/blog-palo-alto-spends-160000-for-785-pages-of-what/ “Split council punts on turf decision at El Camino Park” (11/17/25), describing the report as divisive https://www.paloaltoonline.com/outdoor- recreation/2025/11/17/split-council-punts-on-turf-decision-at-el-camino-park/ Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 2 Packet Pg. 105 of 165  At your November meeting, current-mayor Veenker explicitly stated she did not want to “accept” the report due to the controversy surrounding it, and then-mayor Lauing agreed that this was “actually a good point.” (11/17/25 meeting, timestamp 4:21:36: https://www.youtube.com/live/6GiHOHMVQrg?t=15696) While it’s unfortunate that that city in Montana didn’t have an easy way to recognize or confirm that the findings of Palo Alto’s turf study are not to be relied upon, this problem won’t be limited to distant communities. The Palo Alto turf study findings are likely to be cited relatively soon within the Sunnyvale and Los Gatos communities, both cities awaiting results of their independently commissioned turf studies. Additionally, at a recent meeting, Los Altos Vice Mayor Neysa Fligor suggested that the City of Los Altos rely on the Palo Alto turf study to avoid repeating similar work. These are examples I am already aware of; more are almost certain to follow. Future decision-makers, the public, and news reporters (like the Palo Alto Daily Post’s Stephanie Lam who last week had the bogus 7x multiplier in her online piece until I alerted the editor) who lack the time to vet lengthy reports, review public comments, and watch Palo Alto council meeting recordings will understandably assume that a study commissioned by the City of Palo Alto, and not explicitly disavowed, was endorsed. That assumption will make it far harder for environmental and public-health advocates in other communities to challenge flawed conclusions presented as settled fact. The moral of the story is simple: we do not want anyone—inside Palo Alto or beyond—basing decisions on the findings of any version of this turf study report. If you do not make your non-endorsement explicit, it will be increasingly difficult to prevent that from happening. You can prevent ongoing misuse of this study with this simple, clear action. Please leave behind an unambiguous public record stating that the report’s findings shall not be relied upon to inform future athletic field surface decisions. Thank you for using your leadership to serve the broader public good. Your words and actions carry influence far beyond Palo Alto, whether you intend them to or not. Grateful for your service, Cynthia Fan Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 3 Packet Pg. 106 of 165  From:Cynthia Fan To:Lauing, Ed; Lu, George; Lythcott-Haims, Julie; Reckdahl, Keith; Burt, Patrick; Stone, Greer; Veenker, Vicki Cc:ParkRec Commission Subject:1/12/26 Item 13: Recommended Actions + Key Points to Build Consensus Date:Monday, January 12, 2026 2:43:04 PM Attachments:Palo Alto City Council - 2026 01 12 - item 13.pdf CAUTION: This email originated from outside of the organization. Be cautious of opening attachments and clicking on links. City Council, See attached for important information regarding the turf study item, item 13, of tonight’s City Council meeting. I wish I could have completed and sent this to you earlier, but with competing priorities like kids , it took a lot of time to explain everything clearly with supporting data that you can use to be comfortable with and justify your decisions. Thank you for all the time and critical thinking you’ve invested in this topic, Cynthia Fan Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 4 Packet Pg. 107 of 165  From:Cynthia Fan To:Lauing, Ed; Lu, George; Lythcott-Haims, Julie; Reckdahl, Keith; Burt, Patrick; Stone, Greer; Veenker, Vicki Cc:ParkRec Commission Subject:1/12/26 Item 13: Make grass fields rainout proof - like the Soccerplex. Date:Monday, January 12, 2026 5:04:15 PM Attachments:Make Palo Alto grass fields rainout proof - like the Soccerplex.pdf CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. i This message needs your attention Some Recipients have never replied to this person. This is a personal email address. Mark Safe Report There’s a relatively inexpensive solution so you do not have to close grass fields during or after rain. See attached. -Cynthia Fan Powered by Mimecast Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 5 Packet Pg. 108 of 165  From:Supervisor Margaret Abe-Koga To:ParkRec Commission Subject:2025 Impact Report: How We’re Delivering Results for Santa Clara County Date:Tuesday, December 30, 2025 4:24:20 PM CAUTION: This email originated from outside of the organization. Be cautious ofopening attachments and clicking on links. i Supervisor Abe-Koga's Newsletter Dear Friends, I hope you’ve been able to find moments of rest and peace this holiday week. As this year winds down, I’ve been reflecting on what residents consistently ask for: visible results, measurable improvements, and action that improves daily life in Santa Clara County. The District Five 2025 Impact Report shows exactly that. I invite you to read and see the results we achieved this year in the following areas: Affordable Housing & Homelessness Solutions Behavioral and Emergency Healthcare This message needs your attention This is their first email to you. Mark Safe Report Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 6 Packet Pg. 109 of 165  Public Safety & Community Protection Seamless, Reliable Public Transportation Wildfire Prevention & Environmental Restoration You can read the full Impact Report by clicking any image below or by viewing it here. Next year, I’ll be releasing another Impact Report in December, so if you’d like to receive a printed copy in your mailbox, please send an email to district5@bos.sccgov.org with your U.S. Postal Service mailing address. By subscribing to my newsletter, you will automatically receive the 2026 Impact Report digitally. Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 7 Packet Pg. 110 of 165  Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 8 Packet Pg. 111 of 165  Below are snapshots of the places I’ve been this year while out and about chatting with you. Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 9 Packet Pg. 112 of 165  As always, please feel free to call or email my office with any questions, concerns, or ideas that will enhance the quality of life of Santa Clara County residents. Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 10 Packet Pg. 113 of 165  I wish you and your loved ones a healthy, joyful start to the New Year! With commitment and care, Stay Informed: Your Guide to Supervisors’ Board Meetings Below are the upcoming meetings that you can join in person at the Board of Supervisors Chambers at 70 W. Hedding Street, San Jose, CA 95110, or virtually. Tuesday, January 14 at 9:30AM -- Regular Meeting Tuesday, January 28 at 9:30AM -- Regular Meeting Tuesday, February 4 at 9:30AM -- Regular Meeting Tuesday, February 25 at 9:30AM -- Regular Meeting Please email or call our office with any questions at 408-299-5050. How to Participate in Board Meetings Residents are encouraged to get involved in the decision-making process in the following ways: Attend in person at the Board of Supervisors Chambers. Join via Zoom to share public comment. Zoom links for each meeting are available on the Board of Supervisors Meetings Resource Page. If you need help using Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 11 Packet Pg. 114 of 165  Zoom on your smartphone, instructions are available on the same resource page. Submit written comments by email to BoardOperations@cob.sccgov.org. Comments will be shared with the Board as quickly as possible. Please note: It may take up to one business day for documents to appear on the meeting’s agenda outline. Watch via YouTube at the Santa Clara County’s YouTube channel. Community Events in District 5 Vote for the County’s Next Assessor by Tues. Dec. 30 – Find a Ballot Dropoff Box or Voting Booth near You Almaden Valley Community Association Monthly Meeting – Mon., Jan. 12, 2026 Infants and toddlers ages 6 months and older can get vaccinated against flu and COVID at Lenzen Pharmacy in San Jose Apply for a Commission on the Status of Women Mini Grant – Deadline: Fri., Jan. 16 Tech for Seniors Tutoring Program - Sun., Jan. 25 Bay Area Older Adults Hikes in February and March Supervisor Margaret Abe-Koga 70 W. Hedding Street San Jose, CA (408) 299-5050 Unsubscribe from future updates Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 12 Packet Pg. 115 of 165  From:Lisa Adaboina To:ParkRec Commission Subject:Benefiting from AI with the Right Sports Management Platform Date:Wednesday, January 7, 2026 8:06:35 AM CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. i Hello City, Organizations using AI in sports management are reducing admin time and improving athlete engagement. AI is no longer a "nice-to-have"; it’s a competitive advantage in sports management platforms. SportsPlus platform is now fully powered by AI, helping you with: Generate game, team, and player reports Automate content improvement across the website, communication, and programs AI-Chatbot for members to deliver instant answers and guidance See firsthand how AI can fit into your operations with a tailored walkthrough. Book a quick demo Explore SportsPlus AI capabilities: https://sportsplus.app/sports-ai-software Happy to tailor the discussion to your specific programs and goals. Best Regards, Lisa Adaboina If you don't want to receive this type of email in the future, please unsubscribe. This message needs your attention No employee in your company has ever replied to this person. Mark Safe Report Powered by Mimecast Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 13 Packet Pg. 116 of 165  Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 14 Packet Pg. 117 of 165  From:herb To:ParkRec Commission Cc:Council, City; Clerk, City; Planning Commission; Architectural Review Board Subject:December 16, 2025 Parks and Recreation Commission Meeting, Agenda Item #4: 2100 Geng Road [24PLN- 00356] [24PLN-00357] Date:Tuesday, December 16, 2025 4:48:05 PM CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. ‌ ! DECEMBER 16, 2025 PARKS AND RECREATION COMMISSION MEETING AGENDA ITEM #4: 2100 GENG ROAD [24PLN-00356] [2100PLN-00357] I urge you to continue this item until both of the followingactions take place: 1. The proposed project is reviewed by staff to determine theeffect of the "Comprehensive Land Use Plan" (CLUP) for the PaloAlto Airport; the applicant is made aware by staff of whatrevisions to the project need to be made to comply with theCLUP; and the applicant desires to continue the project afterdetermining that the project is financially feasible aftermaking those revisions. (The CLUP is available atstgenpln.blob.core.windows.net/document/ALUC_PAO_CLUP.pdf.) 2. The staff has completed the change it has just announced toconvert information about projects from BuildingEye to thecity's new search tool for projects "Palo Alto Permit View";all of the information about the project has been transferredfrom BuildingEye to Palo Alto View; and no actions have beentaken by staff related to the project that do not now appear onBuildingEye until they are available to the public by searchingPalo Alto View. (The staff-developed online tool Palo Alto Viewis described at paloalto.gov/News-Articles/Planning-and-Development-Services/New-Online-Permit-Activity-Search-Launched.) Comprehensive Land Use Plan (CLUP) for the Palo Alto Airport The Palo Alto Airport CLUP imposes mandatory mitigations on thesubject project that involve (1) Height Limitations; (2)Avigation Easement Deeds; (3) Additional Construction Costs toMitigate Intrusive Aircraft Noise; and (4) Required DeedNotices to Residents that they "be prepared to accept theinconvenience, annoyance, or discomfort from normal aircraftoperations" and "be aware that the current volume of aircraft This message could be suspicious Similar name as someone in your company. This is a personal email address. This is their first mail to some recipients. Mark Safe Report Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 15 Packet Pg. 118 of 165  Building Eye and Palo Alto Permit View The public and the press regularly access BuildingEye to obtaintimely information about Building, Planning, and CodeEnforcement activity. Replacing BuildingEye with Palo Alto View may create a periodof time when there is not up-to-date information available oneither of those tools. Therefore, nothing related to the subject project that mayrequire action by the public should take place until Palo AltoView is fully functional, and no tree removal should occur oneither dedicated parkland or the project site prior to approvalof the complete CEQA project. Thank you for your consideration of these comments. Herb Borock Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 16 Packet Pg. 119 of 165  From:Light As Air Boats To:ParkRec Commission Explore Aquatic Splash Features Added Adventure, and Excitement This Summer Date:Tuesday, January 20, 2026 9:00:30 AM CAUTION: This email originated from outside of the organization. Be cautious of openingattachments and clicking on links. i SHOP NOW Hello there, Summer is coming! Transform play areas into realms of adventure, excitement, and fun! This message needs your attention No employee in your company has ever replied to this person. Mark Safe Report Powered by Mimecast Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 17 Packet Pg. 120 of 165  Explore PARKS & CAMPS Catalog here! Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 18 Packet Pg. 121 of 165  Maximizing the sensory experience for people of ALL abilities Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 19 Packet Pg. 122 of 165  For Questions & Quotes, Call Andi Tel: 706.619.6670 andi@lightasairboats.com Explore Rain Drop Products Here Explore PARKS & CAMPS Catalog here! Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 20 Packet Pg. 123 of 165  We don’t want to spam you. If you're no longer interested in enjoying adventures out on the water Unsubscribe here. Light As Air Boats 13801 Walsingham Rd. Suite A-116 Largo, Florida 33774 Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 21 Packet Pg. 124 of 165  From:Light As Air Boats To:ParkRec Commission Get Ready "Cause Here They Come! Date:Tuesday, January 6, 2026 9:46:47 AM CAUTION: This email originated from outside of the organization. Be cautious of openingattachments and clicking on links. i SHOP NOW Hi there! Adventure Glass Pedal Boats are geared up — durable, crowd-pleasing, and perfect for adding excitement to your parks and recreation lineup this season. This message needs your attention No employee in your company has ever replied to this person. Mark Safe Report Powered by Mimecast Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 22 Packet Pg. 125 of 165  SEE PARKS & CAMPS CATALOG HERE Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 23 Packet Pg. 126 of 165  Stable, durable, and easy to paddle, these paddleboats are the ultimate choice for fun on the water! SEE ALL PEDAL BOATS HERE For Quantity Discounts, Quotes, or Questions, Call Andi. Tel:706.619.6670 andi@lightasairboats.com SEE PARKS & CAMPS CATALOG HERE Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 24 Packet Pg. 127 of 165  Yours in Wind, Water, and Waves, - The Light As Air Boats Team Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 25 Packet Pg. 128 of 165  We don’t want to spam you. If you're no longer interested in enjoying adventures out on the water Unsubscribe here. Light As Air Boats 13801 Walsingham Rd. Suite A-116 Largo, Florida 33774 Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 26 Packet Pg. 129 of 165  From:Light As Air Boats To:ParkRec Commission Give the Kids a Summer to Remember! (Start Planning Now) Date:Tuesday, January 13, 2026 9:01:08 AM CAUTION: This email originated from outside of the organization. Be cautious of openingattachments and clicking on links. i SHOP NOW Hi there, Check out these Pool Slides, Climbing Walls, Starting Blocks, & Lifeguard Chairs—designed for safety, durability, and endless fun! This message needs your attention No employee in your company has ever replied to this person. Mark Safe Report Powered by Mimecast Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 27 Packet Pg. 130 of 165  Pool Slides, Climbing Walls, Starting Blocks & Lifeguard Chairs SPECTRUM AQUATICS - The choice for parks around the country! SEE PARKS & CAMPS CATALOG HERE Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 28 Packet Pg. 131 of 165  SEE SPECTRUM WATER SLIDES HERE Kesplash Climbing Walls are available in clear, blue, and green translucent panels. And 2, 3, and 4 panel heights, they are modular to fit any space and deck configuration SEE SPECTRUM POOL CLIMBING WALLS HERE Give swimmers an extra boost on starts! Used in many competition and recreational pools SEE SPECTRUM STARTING BLOCKS HERE Explore portable lifeguard chairs with Spectrum! For Questions or a Quote, Call Dave. Tel:864.367.6161 dave@lightasairboats.com ALL POOL EQUIPMENTS HERE SEE PARKS & CAMPS CATALOG HERE Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 29 Packet Pg. 132 of 165  SEE RESORTS CATALOG HERE Yours in Wind, Water, and Waves, - The Light As Air Boats Team We don’t want to spam you. If you're no longer interested in enjoying adventures out on the water Unsubscribe here. Light As Air Boats 13801 Walsingham Rd. Suite A-116 Largo, Florida 33774 Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 30 Packet Pg. 133 of 165  From:Naomi Roberts To:ParkRec Commission; Robustelli, Sarah; Tavera, Samuel; rwr1221954@gmail.com Subject:Preservation of the William F. Peoples Jr. Memorial Playground from 1974 and 1995 Date:Monday, December 15, 2025 11:22:15 AM CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. ‌ i Naomi Roberts December 12, 2025 3067 Rafahi Way Hayward,CA. 94541 (510) 648-6263 Dear Mayor of Palo Alto, the Honorable Members of the Palo Alto City Council, the Palo Alto Park & Recreation Commission Staff Members, I write to you on behalf of the Peoples family with deep respect for the responsibilities you carry and with sincere appreciation for the time you have taken to consider the future of our city’s public spaces. We ask today for your thoughtful consideration in preserving the William Frank Peoples Jr. Memorial Playground, a place of quiet remembrance and community meaning. This park was dedicated on June 14, 1974 in memory of my little brother, William Frank Peoples Jr. who tragically lost his life after drowning on a school field trip, with his classmates from Ventura Elementary School. And was rededicated April 16,1995 with the assistance of the Palo Alto Park and Recreation Department Staff. For our family, the park dedicated in Williams' honor is not simply a parcel of land—it is a living memorial to a young life lost far too soon. For more than five decades - 51 years, his park has stood as a symbol of remembrance, compassion, and the value our community places on honoring its history and its children. It also serves as a stark reminder of the importance of aquatic safety and first aid education. Public memorials such as this serve as an important civic purpose. It not only connects generations but reminds us of our shared humanity and the stories that have and will continue to shape our community. The William Frank Peoples Jr. Memorial Playground has provided a place for reflection, recreation, and quiet appreciation, not only for our family but for countless residents who have played there, had parties there, walked its paths, sat on its benches, and found solace there . We understand that cities evolve, we respectfully believe that progress does not require the erasure of meaningful history that connects so many families. Preserving this park affirms that our city can grow while still honoring its past, and further showcases the value of remembrance as much as growth and development. This message needs your attention This is a personal email address. This is their first mail to some recipients. Mark Safe Report Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 31 Packet Pg. 134 of 165  The history and intention behind this dedication in 1974 and in 1995 would be lost, if this park was ever removed. It would mean the loss of a deeply personal and irreplaceable tribute to a life tragically lost.. A loss that cannot be recreated elsewhere. By choosing preservation, the city sends a powerful message: that the lives and stories of its residents, even from decades past, continue to matter. We respectfully ask the Mayor of Palo Alto, the Honorable Members of the Palo Alto City Council, the Palo Alto Park & Recreation Commission Staff Members, to consider the preservation of the William Frank Peoples Jr. Memorial Playground to remain intact and protected .Preserving this space would honor not only the memory of a 12 year old child who lost his life, but also the compassion and integrity of our community. Thank you for your time, your service, and your thoughtful consideration of our family's request. Sincerely, Naomi Roberts Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 32 Packet Pg. 135 of 165  From:Robustelli, Sarah To:Naomi Roberts; ParkRec Commission; Tavera, Samuel; rwr1221954@gmail.com Subject:RE: Preservation of the William F. Peoples Jr. Memorial Playground from 1974 and 1995 Date:Friday, December 19, 2025 3:37:59 PM Attachments:image001.png image002.png image003.png Hi All, Replying for the record. I have had a conversation with Naomi and we are scheduling a meeting with Chair Nellis Freeman as the is also the Park Dedication liaison. Staff is also seeking information from Real Estate on any constraints. Sarah SARAH ROBUSTELLI Division Manager Open Space, Parks, and Golf Community Services Department (650) 617-3518 | Sarah.Robustelli@PaloAlto.gov www.PaloAlto.gov From: Naomi Roberts <rnaomip@gmail.com> Sent: Monday, December 15, 2025 11:21 AM To: ParkRec Commission <parkrec.commission@PaloAlto.gov>; Robustelli, Sarah <Sarah.Robustelli@paloalto.gov>; Tavera, Samuel <Samuel.Tavera@paloalto.gov>; rwr1221954@gmail.com Subject: Preservation of the William F. Peoples Jr. Memorial Playground from 1974 and 1995 CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. ‌ Naomi Roberts December 12, 20253067 Rafahi WayHayward,CA. 94541(510) 648-6263Dear Mayor of Palo Alto, the Honorable Members of the Palo Alto City Council, the Palo Alto Park & Recreation Commission Staff Members,I write to you on behalf of the Peoples family with deep respect for ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ i This message needs your attention This is a personal email address. This is their first email to your company. Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 33 Packet Pg. 136 of 165  &nbsp; Mark Safe Report CGBANNERINDICATOR Naomi Roberts December 12, 2025 3067 Rafahi Way Hayward,CA. 94541 (510) 648-6263 Dear Mayor of Palo Alto, the Honorable Members of the Palo Alto City Council, the Palo Alto Park & Recreation Commission Staff Members, I write to you on behalf of the Peoples family with deep respect for the responsibilities you carry and with sincere appreciation for the time you have taken to consider the future of our city’s public spaces. We ask today for your thoughtful consideration in preserving the William Frank Peoples Jr. Memorial Playground, a place of quiet remembrance and community meaning. This park was dedicated on June 14, 1974 in memory of my little brother, William Frank Peoples Jr. who tragically lost his life after drowning on a school field trip, with his classmates from Ventura Elementary School. And was rededicated April 16,1995 with the assistance of the Palo Alto Park and Recreation Department Staff. For our family, the park dedicated in Williams' honor is not simply a parcel of land—it is a living memorial to a young life lost far too soon. For more than five decades - 51 years, his park has stood as a symbol of remembrance, compassion, and the value our community places on honoring its history and its children. It also serves as a stark reminder of the importance of aquatic safety and first aid education. Public memorials such as this serve as an important civic purpose. It not only connects generations but reminds us of our shared humanity and the stories that have and will continue to shape our community. The William Frank Peoples Jr. Memorial Playground has provided a place for reflection, recreation, and quiet appreciation, not only for our family but for countless residents who have played there, had parties there, walked its paths, sat on its benches, and found solace there . We understand that cities evolve, we respectfully believe that progress does not require the erasure of meaningful history that connects so many families. Preserving this park affirms that our city can grow while still honoring its past, and further showcases the value of remembrance as much as growth and development. The history and intention behind this dedication in 1974 and in 1995 would be lost, if this park was ever removed. It would mean the loss of a deeply personal and irreplaceable tribute to a life tragically lost.. A loss that cannot be recreated elsewhere. By choosing preservation, the city sends a powerful message: that the lives and stories of its residents, even from decades past, continue to matter. We respectfully ask the Mayor of Palo Alto, the Honorable Members of the Palo Alto City Council, the Palo Alto Park & Recreation Commission Staff Members, to consider the preservation of the William Frank Peoples Jr. Memorial Playground to remain intact and protected .Preserving this space would honor not only the memory of a Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 34 Packet Pg. 137 of 165  12 year old child who lost his life, but also the compassion and integrity of our community. Thank you for your time, your service, and your thoughtful consideration of our family's request. Sincerely, Naomi Roberts Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 35 Packet Pg. 138 of 165  From:Howard, Adam To:tomhaxton@gmail.com; ParkRec Commission Subject:RE: Request for update on Middle School Sports evaluation Date:Monday, December 29, 2025 10:16:28 AM Attachments:image001.png image003.png image004.png image006.png image007.png image008.png Good morning Tom, We plan to return to the Commission in early 2026, likely in February or March, though that timing has not yet been finalized. At that time, we will formalize the guidelines for issuing an RFP (Request for Proposals). This will be a more formal process than the RFI (Request for Information) and could result in a group entering a contract with the City to operate the MSA program. At the Commission meeting, the RFP parameters will be discussed and finalized. These parameters will be used to guide and evaluate any proposals the City receives. The next steps and proposed timeline will also be discussed during that meeting. Once the meeting date is confirmed, I will be sure to notify you. Thank you, Adam Howard Sr. Community Services Manager, Recreation City of Palo Alto Phone: 650-329-2192 E-mail: adam.howard@paloalto.gov www.PaloAlto.gov Please think of the environment before printing this email – Thank you! From: Tom Haxton <tom.haxton@gmail.com> Sent: Wednesday, December 24, 2025 7:22 PM To: ParkRec Commission <parkrec.commission@PaloAlto.gov> Cc: Howard, Adam <Adam.Howard@paloalto.gov> Subject: Request for update on Middle School Sports evaluation Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 36 Packet Pg. 139 of 165  &nbsp; CAUTION: This email originated from outside of the organization. Be cautious ofopening attachments and clicking on links. Dear Parks and Recreation Commission and cc Adam Howard, staff liaison, Thank you for your service on the commission. As Director of the Palo Alto Middle School Athletics Community Organization (PAMSACO), the local nonprofit whose JLS Cross Country pilot program helped promptthe ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ! This message could be suspicious Similar name as someone you've contacted. This is a personal email address. Mark Safe Report CGBANNERINDICATOR Dear Parks and Recreation Commission and cc Adam Howard, staff liaison, Thank you for your service on the commission. As Director of the Palo Alto Middle School Athletics Community Organization (PAMSACO), the local nonprofit whose JLS Cross Country pilot program helped prompt the City’s evaluation of middle school sports, I am writing to request an update on the status of that evaluation. By way of background, the City Council voted unanimously on October 7, 2024 to evaluate transferring management of middle school sports to local nonprofits as part of the FY2025 work plan. I appreciate that the commission formed an ad-hoc committee and that staff prepared an initial report following the Request for Information issued in July 2025. At this point, however, I am not aware of any subsequent milestones or anticipated next steps, and I would appreciate an update on the current status and timeline. I would also like to flag a factual issue in the July 2025 staff report for the record. The report states that Rising Stars LLC estimated its fees at $225 per student. The RFI response, however, listed costs as $225 per hour per instructor, which would translate to approximately $675 per student based on current enrollment and staffing. This distinction is material to any cost comparison and may warrant clarification in future discussions or documents. Thank you for your time and for your continued work on this issue. I would be happy to provide any additional information that may be helpful. Best regards, Tom Tom Haxton Director, Palo Alto Middle School Athletics Community Organization (PAMSACO) Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 37 Packet Pg. 140 of 165  From:Naomi Roberts To:Robustelli, Sarah Cc:ParkRec Commission; Tavera, Samuel; rwr1221954@gmail.com Subject:Re: Preservation of the William F. Peoples Jr. Memorial Playground from 1974 and 1995 Date:Friday, December 19, 2025 3:58:01 PM Attachments:image003.png image001.png CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. i 12/19/2025 Good Afternoon Yes, thanks for all and assistance Ms. Sarah My goal is to connect with the Park and Recreation Commission to ensure that my brothers’ park is on dedicated park land property. Although it has been dedicated twice in 1974 and in 1995 and has been in existence for 51 years. My family members and I appreciate your kindness. Talk to you soon. Sincerely, Naomi Peoples- Roberts On Fri, Dec 19, 2025 at 3:38 PM Robustelli, Sarah <Sarah.Robustelli@paloalto.gov> wrote: Hi All, Replying for the record. I have had a conversation with Naomi and we are scheduling a meeting with Chair Nellis Freeman as the is also the Park Dedication liaison. Staff is also seeking information from Real Estate on any constraints. This message needs your attention Some Recipients have never replied to this person. This is a personal email address. Mark Safe Report Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 38 Packet Pg. 141 of 165  Sarah SARAH ROBUSTELLI Division Manager Open Space, Parks, and Golf Community Services Department (650) 617-3518 | Sarah.Robustelli@PaloAlto.gov www.PaloAlto.gov From: Naomi Roberts <rnaomip@gmail.com> Sent: Monday, December 15, 2025 11:21 AM To: ParkRec Commission <parkrec.commission@PaloAlto.gov>; Robustelli, Sarah <Sarah.Robustelli@paloalto.gov>; Tavera, Samuel <Samuel.Tavera@paloalto.gov>; rwr1221954@gmail.com Subject: Preservation of the William F. Peoples Jr. Memorial Playground from 1974 and 1995 CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. Naomi Roberts December 12, 2025 3067 Rafahi Way Hayward,CA. 94541 (510) 648-6263 Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 39 Packet Pg. 142 of 165  Dear Mayor of Palo Alto, the Honorable Members of the Palo Alto City Council, the Palo Alto Park & Recreation Commission Staff Members, I write to you on behalf of the Peoples family with deep respect for the responsibilities you carry and with sincere appreciation for the time you have taken to consider the future of our city’s public spaces. We ask today for your thoughtful consideration in preserving the William Frank Peoples Jr. Memorial Playground, a place of quiet remembrance and community meaning. This park was dedicated on June 14, 1974 in memory of my little brother, William Frank Peoples Jr. who tragically lost his life after drowning on a school field trip, with his classmates from Ventura Elementary School. And was rededicated April 16,1995 with the assistance of the Palo Alto Park and Recreation Department Staff. For our family, the park dedicated in Williams' honor is not simply a parcel of land—it is a living memorial to a young life lost far too soon. For more than five decades - 51 years, his park has stood as a symbol of remembrance, compassion, and the value our community places on honoring its history and its children. It also serves as a stark reminder of the importance of aquatic safety and first aid education. Public memorials such as this serve as an important civic purpose. It not only connects generations but reminds us of our shared humanity and the stories that have and will continue to shape our community. The William Frank Peoples Jr. Memorial Playground has provided a place for reflection, recreation, and quiet appreciation, not only for our family but for countless residents who have played there, had parties there, walked its paths, sat on its benches, and found solace there . We understand that cities evolve, we respectfully believe that progress does not require the erasure of meaningful history that connects so many families. Preserving this park affirms that our city can grow while still honoring its past, and further showcases the value of remembrance as much as growth and development. The history and intention behind this dedication in 1974 and in 1995 would be lost, if this park was ever removed. It would mean the loss of a deeply personal and irreplaceable tribute to a life tragically lost.. A loss that cannot be recreated elsewhere. By choosing preservation, the city sends a powerful message: that the lives and stories of its residents, even from decades past, continue to matter. We respectfully ask the Mayor of Palo Alto, the Honorable Members of the Palo Alto City Council, the Palo Alto Park & Recreation Commission Staff Members, to consider the preservation of the William Frank Peoples Jr. Memorial Playground to remain intact and protected .Preserving this space would honor not only the memory of a 12 year old child who lost his life, but also the compassion and integrity of our community. Thank you for your time, your service, and your thoughtful consideration of our family's request. Sincerely, Naomi Roberts Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 40 Packet Pg. 143 of 165  From:Naomi Roberts To:Robustelli, Sarah Cc:ParkRec Commission; Tavera, Samuel; rwr1221954@gmail.com Subject:Re: Preservation of the William F. Peoples Jr. Memorial Playground from 1974 and 1995 Date:Saturday, January 10, 2026 11:55:36 AM Attachments:image001.png image003.png CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. i Thanks On Fri, Dec 19, 2025 at 3:38 PM Robustelli, Sarah <Sarah.Robustelli@paloalto.gov> wrote: Hi All, Replying for the record. I have had a conversation with Naomi and we are scheduling a meeting with Chair Nellis Freeman as the is also the Park Dedication liaison. Staff is also seeking information from Real Estate on any constraints. Sarah SARAH ROBUSTELLI Division Manager Open Space, Parks, and Golf This message needs your attention Some Recipients have never replied to this person. This is a personal email address. Mark Safe Report Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 41 Packet Pg. 144 of 165  Community Services Department (650) 617-3518 | Sarah.Robustelli@PaloAlto.gov www.PaloAlto.gov From: Naomi Roberts <rnaomip@gmail.com> Sent: Monday, December 15, 2025 11:21 AM To: ParkRec Commission <parkrec.commission@PaloAlto.gov>; Robustelli, Sarah <Sarah.Robustelli@paloalto.gov>; Tavera, Samuel <Samuel.Tavera@paloalto.gov>; rwr1221954@gmail.com Subject: Preservation of the William F. Peoples Jr. Memorial Playground from 1974 and 1995 CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. Naomi Roberts December 12, 2025 3067 Rafahi Way Hayward,CA. 94541 (510) 648-6263 Dear Mayor of Palo Alto, the Honorable Members of the Palo Alto City Council, the Palo Alto Park & Recreation Commission Staff Members, I write to you on behalf of the Peoples family with deep respect for the responsibilities you carry and with sincere appreciation for the time you have taken to consider the future of our city’s public spaces. We ask today for your thoughtful consideration in preserving the William Frank Peoples Jr. Memorial Playground, a place of quiet remembrance and community meaning. This park was dedicated on June 14, 1974 in memory of my little brother, William Frank Peoples Jr. who Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 42 Packet Pg. 145 of 165  tragically lost his life after drowning on a school field trip, with his classmates from Ventura Elementary School. And was rededicated April 16,1995 with the assistance of the Palo Alto Park and Recreation Department Staff. For our family, the park dedicated in Williams' honor is not simply a parcel of land—it is a living memorial to a young life lost far too soon. For more than five decades - 51 years, his park has stood as a symbol of remembrance, compassion, and the value our community places on honoring its history and its children. It also serves as a stark reminder of the importance of aquatic safety and first aid education. Public memorials such as this serve as an important civic purpose. It not only connects generations but reminds us of our shared humanity and the stories that have and will continue to shape our community. The William Frank Peoples Jr. Memorial Playground has provided a place for reflection, recreation, and quiet appreciation, not only for our family but for countless residents who have played there, had parties there, walked its paths, sat on its benches, and found solace there . We understand that cities evolve, we respectfully believe that progress does not require the erasure of meaningful history that connects so many families. Preserving this park affirms that our city can grow while still honoring its past, and further showcases the value of remembrance as much as growth and development. The history and intention behind this dedication in 1974 and in 1995 would be lost, if this park was ever removed. It would mean the loss of a deeply personal and irreplaceable tribute to a life tragically lost.. A loss that cannot be recreated elsewhere. By choosing preservation, the city sends a powerful message: that the lives and stories of its residents, even from decades past, continue to matter. We respectfully ask the Mayor of Palo Alto, the Honorable Members of the Palo Alto City Council, the Palo Alto Park & Recreation Commission Staff Members, to consider the preservation of the William Frank Peoples Jr. Memorial Playground to remain intact and protected .Preserving this space would honor not only the memory of a 12 year old child who lost his life, but also the compassion and integrity of our community. Thank you for your time, your service, and your thoughtful consideration of our family's request. Sincerely, Naomi Roberts Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 43 Packet Pg. 146 of 165  From:Tom Haxton To:Howard, Adam Cc:ParkRec Commission Subject:Re: Request for update on Middle School Sports evaluation Date:Monday, December 29, 2025 10:29:44 AM Attachments:image003.png image004.png image006.png image007.png image008.png CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. i Hi Adam, Thank you for the update. I look forward to attending the commission meeting and learning more about the proposed RFP parameters and timeline. Best regards, Tom On Mon, Dec 29, 2025 at 10:16 AM Howard, Adam <Adam.Howard@paloalto.gov> wrote: Good morning Tom, We plan to return to the Commission in early 2026, likely in February or March, though that timing has not yet been finalized. At that time, we will formalize the guidelines for issuing an RFP (Request for Proposals). This will be a more formal process than the RFI (Request for Information) and could result in a group entering a contract with the City to operate the MSA program. At the Commission meeting, the RFP parameters will be discussed and finalized. These parameters will be used to guide and evaluate any proposals the City receives. The next steps and proposed timeline will also be discussed during that meeting. Once the meeting date is confirmed, I will be sure to notify you. Thank you, This message needs your attention This is a personal email address. This is their first mail to some recipients. Mark Safe Report Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 44 Packet Pg. 147 of 165  Adam Howard Sr. Community Services Manager, Recreation City of Palo Alto Phone: 650-329-2192 E-mail: adam.howard@paloalto.gov www.PaloAlto.gov Please think of the environment before printing this email – Thank you! From: Tom Haxton <tom.haxton@gmail.com> Sent: Wednesday, December 24, 2025 7:22 PM To: ParkRec Commission <parkrec.commission@PaloAlto.gov> Cc: Howard, Adam <Adam.Howard@paloalto.gov> Subject: Request for update on Middle School Sports evaluation CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. Dear Parks and Recreation Commission and cc Adam Howard, staff liaison, Thank you for your service on the commission. Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 45 Packet Pg. 148 of 165  As Director of the Palo Alto Middle School Athletics Community Organization (PAMSACO), the local nonprofit whose JLS Cross Country pilot program helped prompt the City’s evaluation of middle school sports, I am writing to request an update on the status of that evaluation. By way of background, the City Council voted unanimously on October 7, 2024 to evaluate transferring management of middle school sports to local nonprofits as part of the FY2025 work plan. I appreciate that the commission formed an ad-hoc committee and that staff prepared an initial report following the Request for Information issued in July 2025. At this point, however, I am not aware of any subsequent milestones or anticipated next steps, and I would appreciate an update on the current status and timeline. I would also like to flag a factual issue in the July 2025 staff report for the record. The report states that Rising Stars LLC estimated its fees at $225 per student. The RFI response, however, listed costs as $225 per hour per instructor, which would translate to approximately $675 per student based on current enrollment and staffing. This distinction is material to any cost comparison and may warrant clarification in future discussions or documents. Thank you for your time and for your continued work on this issue. I would be happy to provide any additional information that may be helpful. Best regards, Tom Tom Haxton Director, Palo Alto Middle School Athletics Community Organization (PAMSACO) Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 46 Packet Pg. 149 of 165  From:Don Cecil To:ParkRec Commission Cc:Robustelli, Sarah; Armer, Jennifer; Switzer, Steven Subject:Re: Virtual Briefing: Item 4, 2100 Geng Road Date:Monday, December 15, 2025 6:23:34 AM CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. ‌ i Good morning Chair Freeman and Members of the Commission, I am just following up on the email below from last week. In addition to today, if tomorrow works better on your calendar please suggest a time. Thank you, Don Don Cecil don.cecil@mcbayarea.com (415) 999-3262 - mobile On Dec 11, 2025, at 7:03 AM, Don Cecil <don.cecil@mcbayarea.com> wrote: Good morning Chair Freeman and Members of the Parks and Recreation Commission, On behalf of the developer team working on the residential project application at 2100 Geng Road, I would like to offer a virtual briefing to any member of the Commission who might have background questions about the proposed project in advance of next week’s December 16, 2025 PRC meeting. If you are interested, please let me know a couple times that would work for you during the time blocks below: Tomorrow, December 12th anytime after 12pm Anytime on Monday, December 15th This message needs your attention Some Recipients have never replied to this person. Mark Safe Report Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 47 Packet Pg. 150 of 165  Thank you, Don Don Cecil don.cecil@mcbayarea.com (415) 999-3262 - mobile Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 48 Packet Pg. 151 of 165  From:Tom Haxton To:ParkRec Commission Cc:Howard, Adam Subject:Request for update on Middle School Sports evaluation Date:Wednesday, December 24, 2025 7:22:50 PM CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. i Dear Parks and Recreation Commission and cc Adam Howard, staff liaison, Thank you for your service on the commission. As Director of the Palo Alto Middle School Athletics Community Organization (PAMSACO), the local nonprofit whose JLS Cross Country pilot program helped prompt the City’s evaluation of middle school sports, I am writing to request an update on the status of that evaluation. By way of background, the City Council voted unanimously on October 7, 2024 to evaluate transferring management of middle school sports to local nonprofits as part of the FY2025 work plan. I appreciate that the commission formed an ad-hoc committee and that staff prepared an initial report following the Request for Information issued in July 2025. At this point, however, I am not aware of any subsequent milestones or anticipated next steps, and I would appreciate an update on the current status and timeline. I would also like to flag a factual issue in the July 2025 staff report for the record. The report states that Rising Stars LLC estimated its fees at $225 per student. The RFI response, however, listed costs as $225 per hour per instructor, which would translate to approximately $675 per student based on current enrollment and staffing. This distinction is material to any cost comparison and may warrant clarification in future discussions or documents. Thank you for your time and for your continued work on this issue. I would be happy to provide any additional information that may be helpful. Best regards, Tom Tom Haxton Director, Palo Alto Middle School Athletics Community Organization (PAMSACO) This message needs your attention Some Recipients have never replied to this person. This is a personal email address. Mark Safe Report Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 49 Packet Pg. 152 of 165  From:Mail Delivery System To:daveflorian@yahoo.com Subject:Undeliverable: New document recieved Date:Thursday, December 25, 2025 12:20:39 AM CAUTION: This email originated from outside of the organization. Be cautious of opening attachments and clicking on links. This message was created automatically by mail delivery software. A message that you sent could not be delivered to one or more of its recipients. This is a permanent error.The following address failed: daveflorian@yahoo.com: SMTP error from remote server for TEXT command, host: https://url.usb.m.mimecastprotect.com/s/knreCGwkZ6CBm1BKFKf0FBYb4x? domain=mta6.am0.yahoodns.net (https://url.usb.m.mimecastprotect.com/s/wWeCCJEnZ6CBRqB3FGhqFyVoI_?domain=67.195.228.106) reason: 554 5.7.9 This mail has been blocked because it failed authentication chec ks against the sending domains DMARC policy. See https://url.usb.m.mimecastprotect.com/s/Wd2KCKAoOrcDl2Dzu3iMF5xBdq? domain=senders.yahoo https://url.usb.m.mimecastprotect.com/s/qBPsCLApg9ckARkycms6Fy3ziL?domain=inc.com for more information. --- The header of the original message is following. --- Received: from winhex19beus5.winusa.mail ([10.72.152.13]) by mrieueus.server.lan (mrieueus004 [172.19.150.82]) with ESMTPS (Nemesis) id 0MEHEM-1vjdnX3ygq-000geF for <daveflorian@yahoo.com>; Thu, 25 Dec 2025 09:15:23 +0100 Received: from [https://url.usb.m.mimecastprotect.com/s/t0s2CM7qj8i2gq2McQt7F88XpB?domain=127.0.0.1] (10.72.152.123) by winhex19beus5.winusa.mail (10.72.152.13) with Microsoft SMTP Server (version=TLS1_2, cipher=TLS_ECDHE_RSA_WITH_AES_256_CBC_SHA384) id 15.2.2562.35; Thu, 25 Dec 2025 03:15:23 -0500 From: Via DocuSign <parkrec.commission@cityofpaloalto.org> To: <daveflorian@yahoo.com> Subject: New document recieved Message-ID: <fa1e435b-e180-bf04-3295-93aeed1c58bf@cityofpaloalto.org> Content-Transfer-Encoding: 7bitDate: Thu, 25 Dec 2025 08:15:22 +0000 MIME-Version: 1.0 Content-Type: text/plain; charset="utf-8" Return-Path: parkrec.commission@cityofpaloalto.org X-ClientProxiedBy: winhex19beus3.winusa.mail (10.72.152.12) To winhex19beus5.winusa.mail (10.72.152.13) X-Spam-Flag: NO UI-OutboundReport: notjunk:1;M01:P0:FN/cMRzihX4=;6wC8c0s6CZnjaBajZxOI+z6YpiU Y1SOuWwx4Oq6h3wPj9QKx6tffdOpwWDGQeO9uSCz8zza0bxnvCf0gRtAKiIqW3Exi3dHdeNEH 8ow2Raa+JKYx1Oj8O/dbWnLN3w9VGJPaOj7nQPhJjnNGb+UCKxubX/EmRfACuxtlrMPM22mVu s9tgVROSxcJrhys2r1Llnsx62O7YwFvKvJkGRPh0/maYSKvBCvKxziL1rCA54AhLBs2KRyEsP T7UOo7mmEPDIWRGeWX7Zwdss1IR47O5F8sG07vM6EYkXnG7+VLdJnFZcWzs2S45SdMCcrx+P4 febYupe3P5bM8j31tqP3lNCbJhQ/Ymy5KgTw36XWh7RlPYUOz8SmCQ9ixyduwMPw3XlPW11+7 Li0rW2fAAnjiIq28RzucZ0h+MvJHr+oDqKM06MHoumr9tk4QJYIysFLJvHarecFb2cLDXEeQI 5XCmbYpaP4A/QNuWDuQeQTysufm1U/nWXybRmgtDzg9m+ow+PFB+kACtimbR54UHGgJWcLFAW WkGsXibiUjEXKzDmLPW97szAFbJur133r+Hg1mvMO2Cv/NZkBD3hXZopN2bCnGWwEzlglSQi9 ogruwfidH8iZIsCrJ4unyoZDxgCjEcjA1/eC24r48Y+okCY8Oj7L5/wicxQOOkvE+avOTLCtE jregxMVY07gaQ9TWsvEwHDtfKxmkOZwi52N67WT6KXL16Ehtdwg5etD7p4iy5pNF7eR3epz5T 10zL58R/dzby7AMjitdpivXwNvPWT9qRES8VuDnCfvExj3A2L5zOiAeUadfDYpnuM/ZlXxR7o kiFZ0lFp2/wdTRmiccZyQjvd1nX3q15ruLLtUVs0F4ng3SW+IDAPxe7ErW7wGpLM69RqTX6hR 0iEYwKxlxZaHOkQbEdRdK1Ma6MHj8Xk9RDMasXrFlrxm/rQe3ujYV5rOEWp2AehI3jOxNyzIL hQ8tVOV/BFkFsFsYVjn5JayLuatU+H+iv3aEyWutPrpBoqczMjyjj9ppM6YVNYX+HoEOFseYR 1nekavoo79wmPz06Jk1apmibnqE76WUnh7Gq8GoNGX02MW1aQeRfRV5HUopiVhxzadQxZpcIO UG3z4zFSroHXm7mx391TIv8RJWXVgRlNWjDvopZTgcSwyqiQs4mmQgUVlpECYPiM9tR0WK+Dt hHR4ewItldrKxSduDWxTsafCq8FrPdHyifpHnE+NUx9gde285flG06KZDUf9YHzS8cXceSA/M jDmNxHF/7FHtEmwxcOBfq2qcJJROvI87abt/1zTqLNNlaXFlLu7y981v7ocVG10JmI7+DzAdm rdaSfkXGfB92Bekl4k3+MVz8QKpL0WLZN+NxC9cTyapBZ8= Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 50 Packet Pg. 153 of 165  From:Postmaster To:ParkRec Commission Subject:You have new held messages Date:Sunday, January 18, 2026 7:06:11 AM Logo You have new held messages You can release all of your held messages and permit or block future emails from the senders, or manage messages individually. Release all Permit all Block all You can also manage held messages in your Personal Portal. Spam Policy jake.g@turftankinfo.com Re: Palo Alto Parks and Recreation / Turf Tank - demo 2026-01-18 05:03 Release Permit Block Release all Permit all Block all © 2019 Mimecast Services Limited. Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 51 Packet Pg. 154 of 165  Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 52 Packet Pg. 155 of 165  From:Postmaster To:ParkRec Commission Subject:You have new held messages Date:Thursday, January 15, 2026 7:17:48 AM Logo You have new held messages You can release all of your held messages and permit or block future emails from the senders, or manage messages individually. Release all Permit all Block all You can also manage held messages in your Personal Portal. Spam Policy jake.g@turftankinfo.com Re: Palo Alto Parks and Recreation / Turf Tank - demo 2026-01-15 05:04 Release Permit Block Release all Permit all Block all © 2019 Mimecast Services Limited. Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 53 Packet Pg. 156 of 165  Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 54 Packet Pg. 157 of 165  From:Postmaster To:ParkRec Commission Subject:You have new held messages Date:Monday, January 12, 2026 7:16:20 AM Logo You have new held messages You can release all of your held messages and permit or block future emails from the senders, or manage messages individually. Release all Permit all Block all You can also manage held messages in your Personal Portal. Spam Policy jake.g@turftankinfo.com Palo Alto Parks and Recreation / Turf Tank - demo 2026-01-12 05:03 Release Permit Block Release all Permit all Block all © 2019 Mimecast Services Limited. Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 55 Packet Pg. 158 of 165  Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 56 Packet Pg. 159 of 165  From:Postmaster To:ParkRec Commission Subject:You have new held messages Date:Tuesday, January 6, 2026 7:21:50 AM Logo You have new held messages You can release all of your held messages and permit or block future emails from the senders, or manage messages individually. Release all Permit all Block all You can also manage held messages in your Personal Portal. Spam Policy support@mails.techgit.info Google Review Only $339 USD 2026-01-05 18:13 Release Permit Block Release all Permit all Block all © 2019 Mimecast Services Limited. Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 57 Packet Pg. 160 of 165  Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 58 Packet Pg. 161 of 165  From:Postmaster To:ParkRec Commission Subject:You have new held messages Date:Monday, December 15, 2025 12:14:51 PM Logo You have new held messages You can release all of your held messages and permit or block future emails from the senders, or manage messages individually. Release all Permit all Block all You can also manage held messages in your Personal Portal. Spam Policy jennifer.ava@attendeedatainfo.cloud The Fit Expo Los Angeles Attendee List 2025-12-15 10:29 Release Permit Block Release all Permit all Block all © 2019 Mimecast Services Limited. Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 59 Packet Pg. 162 of 165  Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 60 Packet Pg. 163 of 165  From:Postmaster To:ParkRec Commission Subject:You have new held messages Date:Wednesday, January 21, 2026 7:27:02 AM Logo You have new held messages You can release all of your held messages and permit or block future emails from the senders, or manage messages individually. Release all Permit all Block all You can also manage held messages in your Personal Portal. Spam Policy jake.g@turftankinfo.com Re: Palo Alto Parks and Recreation / Turf Tank - demo 2026-01-21 05:01 Release Permit Block Release all Permit all Block all © 2019 Mimecast Services Limited. Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 61 Packet Pg. 164 of 165  Item A Public Comments 12.11.25-1.22-26 Item A: Staff Report Pg. 62 Packet Pg. 165 of 165