HomeMy WebLinkAboutStaff Report 2512-5659CITY OF PALO ALTO
CITY COUNCIL
Special Meeting
Monday, January 12, 2026
Council Chambers & Hybrid
5:30 PM
Agenda Item
C.Boards, Commissions, and Committees 2025 Year-End Attendance Report; CEQA Status -
Not a Project
City Council
Staff Report
From: City Clerk
Report Type: INFORMATION REPORTS
Meeting Date: January 12, 2026
Report #:2512-5659
TITLE
Boards, Commissions, and Committees 2025 Year-End Attendance Report; CEQA Status - Not a
Project
RECOMMENDATION
This is an informational report, no action is recommended.
BACKGROUND
The Boards, Commissions, and Committees (BCC) Handbook specifies that a compilation of
attendance will be submitted to the City Clerk and presented to City Council at least annually
listing absences for all members. The Handbook places an emphasis on the
significance of consistent attendance and outlines the policies surrounding absences. Regular
attendance by all members is essential to ensure collaborative and efficient public
participation. Members are expected to make every effort to attend all scheduled meetings.
Should a member be absent from more than one-third of the BCC meetings within a calendar
year, their absences will be reported to the City Council, which could result in a removal.
ANALYSIS
Staff has collaborated with the assigned administrative support to compile a comprehensive
report detailing the attendance and absences of the members and commissioners.
The report reflects the numbers of absences, remote attendance, and total of meetings
attended since the appointed term, and percentage of missed meetings. Commissioners who
joined mid-term or finished their terms before the end of calendar year 2025 are indicated with
an “X.” The purpose of this Year-End Attendance Report is to maintain transparency and
determine if BCC members are adhering to attendance requirements.
ATTACHMENTS
Attachment A: 2025 Year-End Attendance Report of Boards, Commissions, and Committees
APPROVED BY:
Mahealani Ah Yun, City Clerk
Architectural Review Board
(ARB)Peter Baltay David Hirsch Kendra Rosenberg Yingxi Chen Mousam Adcock Marton Jojarth
1/2/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X
1/16/2025 In Person In Person In Person In Person In Person X
2/6/2025 In Person In Person In Person In Person In Person X
2/20/2025 In Person In Person In Person In Person Absent X
3/6/2025 In Person In Person In Person In Person In Person X
3/20/2025 In Person In Person In Person In Person In Person X
4/3/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X
4/17/2025 In Person In Person In Person In Person In Person X
5/1/2025 In Person In Person In Person In Person In Person X
5/15/2025 In Person In Person In Person In Person In Person X
6/5/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X
6/19/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X
7/3/2025 In Person In Person In Person In Person In Person In Person
7/17/2025 X In Person In Person In Person Absent Absent
8/7/2025 X In Person In Person In Person In Person In Person
8/21/2025 X In Person In Person In Person In Person In Person
9/4/2025 X In Person In Person In Person In Person In Person
9/18/2025 X In Person In Person In Person In Person In Person
10/2/2025 X In Person Absent In Person In Person In Person
10/16/2025 X In Person In Person In Person In Person In Person
11/6/2025 X Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled
11/20/2025 X Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled
12/4/2025 X In Person In Person In Person In Person In Person
12/18/2025 X Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled
Meetings Attended In-Person 9 17 16 17 15 8
Meetings Attended Remote
(Just Cause or Emergency)0 0 0 0 0 0
Meetings Attended Remote
(Standard Brown Act)0 0 0 0 0 0
Total Meetings Attended 9 17 16 17 15 8
Total Meeting Absent 0 0 1 0 2 1
Percentage of Meetings
Absent 0%0%6%0%12%11%
2025 Year-End Attendance Report of Boards, Commissions, and Committees
Historic Resources Board (HRB)Caroline Willis Christian Pease Samantha Rohman
Alisa Eagleston-
Cieslewicz Geddes Ulinskas
1/9/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled
2/13/2025 In Person In Person In Person In Person In Person
3/13/2025 In Person In Person In Person In Person
Remote (Just Cause
or Emergency)
4/10/2025 In Person In Person In Person In Person In Person
5/15/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled
6/12/2025 In Person In Person Absent In Person In Person
7/10/2025 In Person In Person In Person Absent In Person
8/14/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled
8/28/2025 In Person
Remote (Just Cause
or Emergency)In Person In Person In Person
9/11/2025 In Person In Person In Person In Person In Person
10/9/2025 In Person Absent In Person In Person In Person
11/13/2025 In Person In Person In Person In Person In Person
12/11/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled
Meetings Attended In-Person 9 7 8 8 8
Meetings Attended Remote
(Just Cause or Emergency)0 1 0 0 1
Meetings Attended Remote
(Standard Brown Act)0 0 0 0 0
Total Meetings Attended 9 8 8 8 9
Total Meeting Absent 0 1 1 1 0
Percentage of Meetings
Absent 0%11%11%11%0%
1/9/2025 X In Person In Person In Person In Person X In Person In Person In Person
2/13/2025 X Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X Meeting Canceled Meeting Canceled Meeting Canceled
2/18/2025 (special)X In Person In Person In Person In Person X Absent Absent In Person
3/13/2025 X In Person In Person In Person Absent X In Person In Person In Person
4/10/2025 X Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X Meeting Canceled Meeting Canceled Meeting Canceled
5/8/2025 X In Person In Person In Person In Person In Person In Person X In Person
6/12/2025 X In Person In Person Absent In Person In Person In Person X In Person
7/10/2025 X In Person In Person In Person Absent In Person In Person X In Person
8/14/2025 X Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X Meeting Canceled
9/11/2025 X In Person In Person In Person In Person In Person In Person X In Person
10/9/2025 X Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X Meeting Canceled
10/16/25 (special)X In Person Absent In Person In Person In Person In Person X In Person
11/13/2025 In Person In Person In Person X Absent Absent In Person X In Person
12/11/2025 In Person In Person In Person X In Person In Person In Person X In Person
Meetings Attended In-Person 2 10 9 7 7 6 9 2 10
Meeting Attended Remote
(Just Cause or Emergency)0 0 0 0 0 0 0 0 0
Meeting Attended Remote
(Standard Brown Act)0 0 0 0 0 0 0 0 0
Total Meetings Attended 2 10 9 7 7 6 9 2 10
Total Meeting Absent 0 0 1 1 3 1 1 1 0
Percentage of Meetings
Absent 0%0%10%13%30%14%10%33%0%
Michelle Kraus Kaloma Smith Mary Kate Stimmler
Human Relations Commission
(HRC)Salwa Ansari Donald Barr Katie Causey Adriana Eberle Amy Hsieh Sridhar Karnam
Parks & Recreation
Commission (PRC)Jeff Greenfield Anne Warner Cribbs Amanda Brown Nellis Freeman Shani Kleinhaus Bing Wei Yudy Deng Roger Smith Vadim Axelrod
1/28/2025 In Person In Person In Person Absent In Person
Remote (Just Cause
or Emergency)In Person X X
2/25/2025 In Person In Person Absent In Person In Person
Remote (Just Cause
or Emergency)In Person X X
3/25/2025 In Person In Person Absent In Person In Person In Person In Person X X
4/11/2025 In Person In Person
Remote (Just Cause
or Emergency)In Person In Person In Person Absent X X
4/22/2025 In Person In Person Absent In Person In Person In Person In Person X X
5/27/2025 In Person In Person In Person
Remote (Just Cause
or Emergency)In Person
Remote (Just Cause
or Emergency)In Person X X
6/24/2025 In Person In Person In Person In Person Absent In Person In Person X X
7/22/2025 In Person In Person In Person In Person In Person Absent In Person X X
8/26/2025 In Person In Person In Person In Person In Person In Person In Person X X
9/23/2025 In Person In Person Absent In Person In Person In Person In Person X X
10/28/2025 In Person In Person Absent In Person In Person Absent In Person X X
11/25/2025 X X In Person In Person In Person In Person In Person In Person Standard Brown Act
12/16/2025 X X In Person In Person In Person Standard Brown Act Absent In Person In Person
Meetings Attended In-Person 11 11 7 11 12 7 11 2 1
Meetings Attended Remote
(Just Cause or Emergency)0 0 1 1 0 3 0 0 0
Meetings Attended Remote
(Standard Brown Act)0 0 0 0 0 1 0 0 1
Total Meetings Attended 11 11 8 12 12 11 11 2 2
Total Meeting Absent 0 0 5 1 1 2 2 0 0
Percentage of Meetings
Absent 0%0%38%8%8%15%15%0%0%
Planning & Transportation
Commission (PTC)Doria Summa Bart Hechtman Bryna Chang Cari Templeton Allen Akin Forest Olaf Peterson Kevin Ji Todd James
1/8/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X X X
1/15/2025 Remote (Just Cause
or Emergency)In Person In Person In Person In Person X X X
1/29/2025 In Person In Person In Person In Person In Person X X X
2/12/2025 In Person In Person Absent In Person In Person In Person X X
2/26/2025 In Person In Person In Person Absent In Person In Person In Person X
3/12/2025 In Person In Person In Person In Person In Person In Person In Person X
3/26/2025 In Person In Person In Person In Person In Person In Person In Person X
4/9/2025 X
Remote (Just Cause
or Emergency)In Person In Person In Person In Person In Person In Person
4/30/2025 X In Person Absent In Person In Person In Person In Person In Person
5/14/2025 X In Person In Person In Person In Person In Person In Person In Person
5/28/2025 X In Person In Person In Person In Person In Person In Person In Person
6/11/2025 X Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled
6/25/2025 X Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled
7/9/2025 X In Person In Person In Person In Person In Person In Person In Person
7/30/2025 X In Person In Person In Person In Person In Person Absent Absent
8/13/2025 X Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled
8/27/2025 X In Person
Remote (Just Cause
or Emergency)In Person In Person In Person In Person In Person
9/10/2025 X Absent In Person In Person In Person In Person In Person In Person
9/24/2025 X In Person In Person In Person In Person In Person In Person In Person
10/8/2025 X In Person In Person In Person In Person In Person In Person Absent
10/29/2025 X In Person In Person In Person In Person In Person In Person In Person
11/12/2025 X In Person In Person In Person In Person In Person In Person In Person
11/26/2025 X Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled
12/10/2025 X In Person In Person In Person In Person
Remote (Just Cause
or Emergency)In Person In Person
12/31/2025 X Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled
Meetings Attended In-Person 5 17 16 18 19 16 15 11
Meetings Attended Remote
(Just Cause or Emergency)1 1 1 0 0 1 0 0
Meetings Attended Remote
(Standard Brown Act)0 0 0 0 0 0 0 0
Total Meetings Attended 6 18 17 18 19 17 15 11
Total Meeting Absent 0 1 2 1 0 0 1 2
Percentage of Meetings
Absent 0%5%11%5%0%0%6%15%
Public Art Commission (PAC)Hsinya Shen Lisa Waltuch Ben Miyaji Loren Gordon Amber Smith Harriet Stern Tara de la Garza Anjana Joshi Robin Mullery Simon Tran
1/16/2025 In Person Absent In Person Absent In Person In Person In Person X X X
1/31/2025 In Person In Person In Person In Person In Person In Person In Person X X X
2/20/2025 In Person In Person Remote (Just Cause)In Person In Person In Person In Person X X X
3/20/2025 In Person In Person Remote (Just Cause)In Person In Person In Person Absent X X X
4/17/2025 In Person In Person In Person In Person In Person In Person In Person X X X
5/15/2025 (CANCELED)Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X X X
6/19/2025 In Person
Remote (Just Cause
or Emergency)In Person In Person In Person In Person Absent X X X
7/17/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X X X
8/21/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X X X
9/18/2025 In Person In Person In Person In Person In Person In Person In Person X X X
10/16/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled X X X
11/20/2025 In Person X X X In Person In Person In Person In Person In Person In Person
12/18/2025 In Person X X X Absent Absent In Person Absent In Person In Person
Meetings Attended In-Person 9 5 5 6 8 8 7 1 2 2
Meetings Attended Remote
(Just Cause or Emergency)0 1 2 0 0 0 0 0 0 0
Meetings Attended Remote
(Standard Brown Act)0 0 0 0 0 0 0 0 0 0
Total Meetings Attended 9 6 7 6 8 8 7 1 2 2
Total Meeting Absent 0 1 0 1 1 1 2 1 0 0
Percentage of Meetings
Absent 0%14%0%14%11%11%22%
50%
(New Commissioner )0%0%
Stormwater Management
Oversight Committee
(SWMOC)Catherine Perman Gregory Bennett Kevin Mayer Hal Mickelson Dena Mossar Ambika Pajjuri Ron Owes
4/22/2025 In Person In Person In Person In Person In Person In Person Absent
10/27/2025 In Person In Person In Person In Person Absent In Person Absent
Meetings Attended In-Person 2 2 2 2 1 2 0
Meetings Attended Remote
(Just Cause or Emergency)0 0 0 0 0 0 0
Meetings Attended Remote
(Standard Brown Act)0 0 0 0 0 0 0
Total Meetings Attended 2 2 2 2 1 2 0
Total Meeting Absent 0 0 0 0 1 0 2
Percentage of Meetings
Absent 0%0%0%0%50%0%100%
Utilities Advisory Commission
(UAC)Rachel Croft Phil Metz Robert Phillips Greg Scharff Meagan Mauter Chris Tucher Utsav Gupta
1/1/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled
1/7/2025 In Person In Person In Person In Person In Person In Person In Person
2/5/2025 In Person In Person In Person In Person
Remote (Just Cause
or Emergency)In Person In Person
3/5/2025 In Person In Person In Person In Person In Person In Person In Person
4/2/2025 In Person In Person In Person
Remote (Just Cause
or Emergency)In Person In Person Remote (Brown Act)
5/7/2025 In Person In Person In Person In Person In Person In Person
Remote (Just Cause
or Emergency)
6/4/2025 In Person In Person In Person In Person In Person In Person In Person
7/2/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled
7/9/2025 In Person In Person In Person In Person In Person In Person In Person
8/6/2025 Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled Meeting Canceled
9/3/2025 In Person In Person In Person Absent
Remote (Just Cause
or Emergency)Absent In Person
10/1/2025 Absent Absent In Person In Person In Person In Person Absent
11/5/2025 In Person In Person In Person Absent In Person In Person In Person
12/3/2025 In Person In Person In Person Absent In Person In Person Absent
Meetings Attended In-Person 10 10 11 7 9 10 7
Meeting Attended Remote
(Brown Act)0 0 0 0 0 0 1
Meeting Attended Remote
(Just Cause or Emergency)0 0 0 1 2 0 1
Total Meetings Attended 10 10 11 8 11 10 9
Total Meeting Absent 1 1 0 3 0 1 2
Percentage of Meetings
Absent 9%9%0%27%0%9%18%