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Fiscal Year 2018 Adopted Capital Budget
Fiscal Year 2018 Adopted Capital I" Budget CITY OF PALO ALTO Fiscal Year 2018 Adopted Capital Budget City Council Gregory Scharff, Mayor Liz Kniss, Vice Mayor Tom DuBois Eric Filseth Adrian Fine Karen Holman Lydia Kou Greg Tanaka Cory Wolbach James Keene, City Manager Ed Shikada, Assistant City Manager/Utilities General Manager Lalo Perez, Director of Administrative Services/Chief Financial Officer Kiely Nose, Budget Director, Office of Management and Budget David Ramberg, Assistant Director of Administrative Services Paul Harper, Budget Manager, Office of Management and Budget Eric Filseth, Finance Committee Chair • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 1 City of Palo Alto The government of the City of Palo Alto exists to promote and sustain a superior quality of life in Palo Alto. In partnership with our community, our goal is to deliver cost-effective services in a personal, responsive and innovative manner. Our Values Quality Superior celivery of services Courtesy Providing service with respect and concern Proc Efficiency uctive, effective use of resources Integrity Straight -forward, honest and fair relations Innovation Excellence in creative thought and implementation TABLE OF CONTENTS CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 3 CITY OF PALO ALTO TABLE OF CONTENTS Introduction 13 Transmittal Letter 15 Budget Acknowledgments 27 CIP Organizational Chart 28 The Budget Process and Document 29 Budget Award 37 m Financial Summary 39 Summary of CIP Program Revenue 41 Summary Information 47 Debt Policy and Obligations 55 Capital Funds Projects 63 Capital Improvement Fund 65 Buildings and Facilities 87 Americans With Disabilities Act Compliance 88 Baylands Boardwalk Improvements 90 Baylands Flood Protection Levee Improvements 92 Baylands Nature Interpretive Center Exhibit Improvements 94 Building Systems Improvements. , . . . , 96 City Facility Parking Lot Maintenance 98 City Hall Floor 4 Remodel 100 City Hall Floor 5 Remodel 102 Civic Center Electrical Upgrade & EV Charger Installation 104 Civic Center Fire Life Safety Upgrades 106 Civic Center Waterproofing Study and Repairs 108 Facility Interior Finishes Replacement 110 Fire Ringdown System Replacement 112 Fire Station 1 Improvements 114 Fire Station 3 Replacement 116 Fire Station 4 Replacement 118 Foothills Fire Cameras 120 High Street Parking Garage Waterproofing Study and Repair 122 Internal Alarm System Replacement 124 JMZ Renovation 126 Library & Community Center - Temporary Facilities 128 Lucie Stern Buildings Mechanical and Electrical Upgrades 130 Mitchell Park Library and Community Center 132 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 5 TABLE OF CONTENTS Municipal Service Center A, B, & C Roof Replacement 134 Municipal Service Center Lighting, Mechanical, and Electrical Improvements.. 136 New California Avenue Area Parking Garage 138 New Downtown Parking Garage 140 New Public Safety Building 142 Parking Lot J Elevator Modernization 144 Performing Arts Venues Seat Replacement 146 Performing Arts Venues Soft Goods Replacement 148 Rinconada Library New Construction and Improvements 150 Roofing Replacement 152 Roth Building Maintenance 154 Structural Assessment of City Bridges 156 Temporary Main Library 158 University Avenue Parking Improvements 160 Ventura Buildings Improvements 162 Department Technology Upgrades and Improvements 165 Self -Contained Breathing Apparatus (SCBA) Replacement 166 Parks and Open Space 169 Art In Public Spaces 170 Baylands Athletic Center 10.5 Acre Expansion Plan 172 Baylands Comprehensive Conservation Plan 174 Baylands Emergency Access Levee Repair 176 Baylands Levee Improvements Feasibility . . . . 178 Benches, Signage, Walkways, Perimeter Landscaping 180 Bol Park Improvements 182 Boulware Park Improvements 184 Buckeye Creek Hydrology Study 186 Byxbee Park Completion 188 Cameron Park Improvements 190 Dog Park Installation and Renovation 192 Foothills Park Boronda Lake Dock Replacement 194 Foothills Park Dam Seepage Study 196 Foothills Park Improvement Project 198 Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Conserva- tion Plan 200 Golf Course Net and Artificial Turf Replacement 202 Golf Reconfiguration & Baylands Athletic Center Improvements 204 6 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET TABLE OF CONTENTS Heritage Park Site Amenities Replacement 208 Hoover Park Improvements 210 Johnson Park Renovation 212 Mitchell Park Adobe Creek Bridge Replacement Project 214 Mitchell Park Improvements 216 Off -Road Pathway Resurfacing And Repair 218 Open Space Lakes And Pond Maintenance 220 Open Space Trails and Amenities 222 Park and Open Space Emergency Repairs 224 Park Restroom Installation 226 Pearson Arastradero Improvement Project 228 Pearson Arastradero Preserve Parking Lot Improvement 230 Peers Park Improvements 232 Ramos Park Improvements 234 Rinconada Park Improvements 236 Robles Park Improvements 238 Seale Park Improvements 240 Stanford/Palo Alto Playing Fields Soccer Turf Replacement 242 Tennis and Basketball Court Resurfacing 244 Turf Management Plan 246 Werry Park Playground Improvements 248 Streets and Sidewalks 251 California Avenue District Gateway Signs 252 CalTrain Corridor Video Management System Installation 254 Curb and Gutter Repairs 256 El Camino Median Landscape Improvements 258 Newell Road/San Francisquito Creek Bridge Replacement 260 Sidewalk Repairs 262 Sign Reflectivity Upgrade 264 Street Lights Improvements 266 Street Maintenance 268 Streetlights Condition Assessment 270 Thermoplastic Lane Marking and Striping 272 Traffic and Transportation 275 Bicycle and Pedestrian Transportation Plan Implementation 276 California Avenue - Transit Hub Corridor Project 280 Charleston/Arastradero Corridor Project 282 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 7 TABLE OF CONTENTS Churchill Avenue Enhanced Bikeway 286 Downtown Automated Parking Guidance Systems, Access Controls & Reve- nue Collection Equip 288 Downtown Mobility and Safety Improvements 290 Downtown Parking Management and System Implementation 292 Downtown Parking Wayfinding 294 El Camino Real Pedestrian Safety and Streetscape Project 296 Embarcadero Rd at El Camino Improvements (formerly Embarcadero Rd Cor- ridor Improvements) 298 Highway 101 Pedestrian/Bicycle Overpass Project 300 Midtown Connector 302 Quarry Road Improvements and Transit Center Access 304 Railroad Grade Separation 306 Residential Preferential Parking 308 Safe Routes To School 310 Traffic Signal and Intelligent Transportation Systems 312 Transportation and Parking Improvements 314 Unallocated Salaries and Benefits 317 Salaries and Benefits - Capital Improvement Fund CIP Projects 318 Cubberley Property Infrastructure Fund 321 Buildings and Facilities 327 Cubberley Community Center Master Plan 328 Cubberley Repairs 330 Cubberley Roof Replacements 332 Parks and Open Space 335 Cubberley Amenities Improvements - (Reserve) 336 Cubberley Field Restroom 338 Cubberley Track and Field Replacement 340 m Enterprise Fund Projects 343 Airport Fund 345 Airport Apron, Runways, and Taxiways 351 Airfield Electrical Improvements 352 Airport Apron Reconstruction 354 Apron And Taxi Lane Reconstruction 356 Runway and Taxiway Reconstruction and Drainage Improvements 358 Airport Facilities 361 Airport Layout Plan 362 8 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET TABLE OF CONTENTS Automated Weather Observation System (AWOS) 364 Wildlife Hazard Plan 366 Electric Fund 369 Customer Connections 379 Electric Customer Connections 380 Stanford - Customer Load Requirements 382 VA Hospital - Customer Load Requirements 384 System Improvements 387 230 kV Electric Intertie 388 Capacitor Bank Installation 390 Coleridge/Cowper/Tennyson 4/12kV Conversion 392 Colorado/Hopkins System Improvement 394 Communications System Improvements 396 East Meadow Circles 4/12kV Conversion 398 Edgewood/Wildwood 4 kV Tie 400 Electric System Improvements 402 Electric Utility Geographic Information System 404 Facility Relocation for Caltrain Modernization Project 406 HCB Pilot Wire Relay Replacement 408 Maybell 1 & 2 4/12kV Conversion 410 Rebuild Underground District 15 412 Rebuild Underground District 19 414 Rebuild Underground District 20 416 Rebuild Underground District 23 418 Rebuild Underground District 24 420 Rebuild Underground District 25 422 Rebuild Underground District 26 424 Relocate Quarry/Hopkins Substation 60 kV Line (A & B) 426 SCADA System Upgrades 428 Smart Grid Technology Installation 430 Substation 60kV Breaker Replacement 432 Substation Facility Improvements 434 Substation Protection Improvements 436 Substation Security 438 Underground System Rebuild 440 Utility Control Center Upgrades 442 Utility Site Security Improvements 444 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 9 TABLE OF CONTENTS Undergrounding Projects 447 Underground Distribution System Security 448 Underground District 42 - Embarcadero Rd Emerson/Middlefield 450 Underground District 43 - Alma/Embarcadero 452 Underground District 46 - Charleston/EI Camino Real 454 Underground District 47 -Middlefield, Homer, Webster, Addison 456 Fiber Optics Fund 459 Capacity Improvements 465 Fiber Optics Network System Improvements 466 Fiber Optics System Rebuild 468 Customer Connections 471 Fiber Optics Customer Connections 472 Gas Fund 475 Customer Connections 483 Gas System, Customer Connections 484 System Extensions - Unreimbursed 486 Gas Main Replacements 489 Gas ABS/Tenite Replacement Project 490 Gas Main Replacement - Project 22 492 Gas Main Replacement - Project 23 494 Gas Main Replacement - Project 24 496 Gas Main Replacement - Project 25 498 Gas Main Replacement - Project 26 500 Gas Main Replacement - Project 27 502 System Improvements 505 Gas Distribution System Improvements 506 Gas Equipment and Tools 508 Gas Meters and Regulators 510 Refuse Fund 513 Storm Drainage Fund 517 Capacity Improvements 523 Channing Avenue/Lincoln Avenue Storm Drain Improvements 524 Matadero Creek Storm Water Pump Station and Trunk Line Improvements... 526 Storm Drainage Pump Stations to Adobe Creek 528 Storm Drainage System Upgrades - East Bayshore Road and East Meadow Drive 530 System Rehabilitation 533 10 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET TABLE OF CONTENTS Storm Drainage System Replacement And Rehabilitation 534 Wastewater Collection Fund 537 Customer Connections 545 Sewer System, Customer Connections 546 System Improvements 549 Sewer Lateral/Manhole Rehabilitation and Replacement 550 Wastewater Collection System Rehabilitation/Augmentation Project 27 ..552 Wastewater Collection System Rehabilitation/Augmentation Project 28 . 554 Wastewater Collection System Rehabilitation/Augmentation Project 29 ..556 Wastewater Collection System Rehabilitation/Augmentation Project 30 ..558 Wastewater Collection System Rehabilitation/Augmentation Project 31 560 Wastewater Collection System Rehabilitation/Augmentation Project 32 ..562 Wastewater General Equipment and Tools 564 Wastewater System Improvements 566 Wastewater Treatment Fund 569 Buildings and Facilities 575 Dewatering and Loadout Facility 576 Facility Condition Assessment and Retrofit 578 New Laboratory And Environmental Services Building 580 System Improvements 583 Fixed Film Reactor Rehabilitation 584 Headworks Facility Replacement 586 Outfall Line Construction 588 Plant Equipment Replacement 590 Primary Sedimentation Tank Rehabilitation 592 System Flow Meters 594 Water Fund 597 Customer Connections 605 Water System Customer Connections 606 System Improvements 609 Seismic Water System Upgrades . 610 Water Distribution System Improvements 612 Water General Equipment/Tools 614 Water Meters 616 Water Recycling Facilities . 618 Water Regulation Station Improvements 620 Water Service Hydrant Replacement 622 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 11 TABLE OF CONTENTS Water System Supply Improvements 624 Water, Gas, Wastewater Utility GIS Data 626 Water Main Replacements 629 Water Main Replacement - Project 26 630 Water Main Replacement - Project 27 632 Water Main Replacement - Project 28 634 Water Main Replacement - Project 29 636 Water Main Replacement - Project 30 638 Water Main Replacement - Project 31 640 0 Internal Service Fund Projects 643 Technology Fund 645 Citywide Technology Upgrades and Improvements 653 IT Disaster Recovery Plan 654 Radio Infrastructure Replacement 656 Telephone System Replacement 658 Department Technology Upgrades and Improvements 661 Development Center Blueprint Technology Enhancements 662 Public Safety Computer -Aided Dispatch Replacement 664 Utilities Customer Bill System Improvements 666 Vehicle Replacement Fund 669 Vehicle and Equipment Replacement 675 Emergency Repair and Replacement 676 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2015 678 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2016 680 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2017 682 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2018 684 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2019 686 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2020 688 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2021 690 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2022 692 IILL Supplemental Information 695 Glossary 697 Project Name Index 701 Project Number Index 705 Americans with Disabilities Act 709 12 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET INTRODUCTION CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 13 CITY OF PALO ALTO TRANSMITTAL LETTER August 31, 2017 To the Honorable Mayor and City Council: 2018 Fiscal Year Capital Budget Transmittal Dear Mayor and Council Members: I am pleased to present the FY 2018 Adopted Capital Budget along with the FY 2018-2022 Capital Improvement Program (CIP) Plan for the City of Palo Alto. This document guides the City in the planning and scheduling of infrastructure improvement projects over the next five years. The combined FY 2018 Adopted Capital Budget, which includes the General Fund, Cubberley Fund, Enterprise Funds, and Internal Service Funds, is $172.9 million, a decrease of $13.7 million or 7.3%, compared to the FY 2017 Adopted Capital Budget of $186.6 million. The overall FY 2018-2022 CIP is $603.5 million, a decrease of $60.6 million, or 9.1%, compared to the FY 2017-2021 Adopted CIP of $664.1 million. The FY 2018-2022 CIP Plan was developed in coordination with all City departments responsi- ble for capital projects. The project figures included in the plan include salary and benefit costs where applicable and appropriate. As required by the City Municipal Code, the Planning and Transportation Commission (PTC) reviewed the FY 2018-2022 CIP on May 10, 2017 to evaluate the program's compliance with the Comprehensive Plan. Fiscal Year 2018 Projects by Fund Type vagasi 5,7%. Inter SWAM Funds 4 ��Entemdke Funds 42.31E As identified in previous Capital Improvement Program budgets, the FY 2018-2022 CIP continues to address the recommendations of the Infrastructure Blue Ribbon Commission (IBRC) to focus on "catch-up" and "keep -up" projects as outlined in their December 2011 Final Report. As a result of IBRC recommendations, the City increased the annual General Fund TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 15 TRANSMITTAL LETTER transfer from $10.0 million in FY 2010 to $14.0 million in FY 2016, in addition to allocating one- time surplus funds identified at fiscal year-end closings to infrastructure projects which amassed $36.9 million between 2012 and 2016. Further, as discussed in greater detail in this letter, this FY 2018-2022 CIP includes the projects in the Infrastructure Plan as approved by the City Council in June 2014. The plan relies on dedi- cated reserves from the Stanford University Medical Center Development Agreement Fund, Parks Impact Fees, Downtown Parking In -Lieu funds, grant funding from other local agencies, and the Capital Infrastructure Reserve. The plan also takes into account the additional 2% Tran- sient Occupancy Tax plus new hotel revenue earmarked for Infrastructure Plan projects. It is important to note; however, that the recent cost estimates for Infrastructure Plan projects, par- ticularly the New California Avenue and New Downtown Parking Garage projects which went to Council in April 2017 (CMRs #7738 and #7942) for plan approval, exceeded original esti- mates by a combined $35.8 million. As a result, $30 million in Certificates of Participation fund- ing has been programmed as a Contingency Reserve for the Infrastructure Plan, similar to the FY 2017-2021 CIP. The FY 2018-2022 CIP increases the Contingency Reserve to $53.3 million to be allocated at a later date once final project costs have been determined; however, no addi- tional COP funding beyond the $30 million has been programmed, so the funding gap for the Infrastructure Plan is between $20-23 million. The earmarked TOT and new hotel tax revenues are no longer sufficient to pay the additional Infrastructure Plan project costs, including the debt service, while maintaining the other Capital Improvement needs across the City. Capital Improvement Func Transfers from the General Fund (General Fund) Traditionally, the Capital Improvement Fund has been supported primarily through a transfer from the General Fund. In fiscal years 2010 and 2011, the General Fund was contributing approximately $10.0 million towards the Capital Improvement Fund; however, during the FY 2012 budget process -- while the Infrastructure Blue Ribbon Commission was meeting -- it became apparent that additional resources for infrastructure were required. As a result, the base transfer amount of $10.0 million was increased by $1.0 million to approximately $11.0 million. The base transfer level was increased again as part of the FY 2013 budget by $2.2 million to $13.2 million, in accordance with the amount indicated in the IBRC Final Report that was required to "keep up" with the City's infrastructure maintenance needs. The base transfer level has increased each year since by an amount equal to the consumer price index, bringing the FY 2018 proposed base transfer to $14.3 million. As part of the adoption of the FY 2018 Capital Budget, the City Council increased the base transfer from the General Fund by $340,000 to bring the adopted base transfer to $14.6 million. This additional funding was available as a result of shifting maintenance costs for the Cubberley Community Center from the General Fund to the Cubberley Property Infrastructure Fund and is discussed further in the Public Works General Fund section of the FY 2018 Adopted Operating Budget. In addition to this base level of General Fund support, the City Council earmarked the revenues from a voter approved 2 percent Transient Occupancy Tax (TOT) increase plus revenue from 16 TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET TRANSMITTAL LETTER new hotels to infrastructure beginning in January 2015. The FY 2018 General Fund transfer to infrastructure includes $8.5 million in TOT revenues. Therefore, in total, the FY 2018 adopted General Fund transfer to the Capital Improvement Fund is $24.1 million, which includes $1.0 million of estimated interest earnings in addition to the base and TOT amounts. As discussed with the Finance Committee on December 6, 2016 as part of the FY 2018 General Fund Financial Status and Budget Development Guidelines (CMR #7390), TOT revenue is expected to grow at a compounded annual growth rate of 4.0 percent, which is higher than the 3.0 percent used in the FY 2017-2026 Long Range Financial Forecast. TOT revenue transfers to the Capital Improvement Fund range from $8.5 million in FY 2018 to an estimated $10.1 million in FY 2022, and these revenues have been reserved in the Capital Improvement Fund for Infrastructure Plan projects. A cautionary note is the potential for a recession during this period, which could impact the funding available to pay debt service. If it were to occur potential scenarios include elimination/deferral of projects, additional funding from the General Fund operating budget and/or a combination of both. While the base transfer amount was increased as part of the FY 2013 Adopted Budget, this increase allowed only for the City to maintain the infrastructure at a level that would not add to the already sizable "catch-up" backlog, estimated at that time at $41.2 million. In order to address these needs, additional funding was required. In response, based on my recommenda- tion, the City Council authorized General Fund transfers to the Capital Improvement Fund at the end of fiscal years 2012 ($7.6 million), 2013 ($8.9 million), 2014 ($4.0 million), 2015 ($12.1 mil- lion) and 2016 ($4.3 million) adding up to $36.9 million. These additional funding transfers have helped in decreasing the "catch-up" backlog; however, a portion of this additional funding has been contributed to new projects not included in the IBRC report such as the California Avenue Streetscape Improvement Project ($4.7 million) and the El Camino Park Playing Fields project ($1.0 million from Capital Improvement Fund). City Council Infrastructure Plan In 2013 the City Council established the Council Infrastructure Committee and tasked the Committee with identifying a funding plan for infrastructure projects requiring funding above and beyond the base annual General Fund transfer to the Capital Improvement Fund. After meeting regularly for more than a year, the Committee arrived at a list of recommended projects and an associated funding plan, which was approved by the City Council in June 2014. At the time the plan was adopted, the total cost of Infrastructure Plan projects was estimated at $125.8 million. It is important to note that the initial estimates for the Infrastructure Plan projects did not include costs for salary and benefits or the 1% funding required for public art for these projects as part of the City's municipal code. Additionally, the $125.8 million estimate did not include $10.9 million in expenses anticipated to be reimbursed by grant revenues, which are now included in the project estimates. Recent estimates for Infrastructure Plan projects have increased, mostly attributable to new preliminary estimates of construction cost for the Public Safety Building as well as the New California Avenue and New Downtown Parking Garage projects which went to Council in April 2017 (CMRs #7738 and #7942) for plan design approval, and exceeded original estimates by approximately $36 million. Similar to the FY 2017- 2021 CIP, to address some of the anticipated increases in the cost of the Infrastructure Plan, the TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 17 TRANSMITTAL LETTER FY 2018-2022 CIP assumes $30 million Certificates of Participation funding which is budgeted in an IP Contingency Reserve; however, the full amount needed to cover the IP project costs is estimated to be $53.3 million. The $20-23 million gap between the COP funding and the full reserve amount is the amount needed to fund the IP without impacting other projects currently programmed in the Capital Improvement Fund. Based on known estimates, the total cost of the Infrastructure Plan without salaries and benefits or public art costs is currently $196 million, detailed by project below: • A new Public Safety Building (potential $75.3 million) • Replacement of Fire Station 4 ($7.5 million) • Replacement of Fire Station 3 ($8.1 million) • A new California Avenue area parking garage ($34.8 million, CMR # 7738, April 3, 2017) • A new Downtown parking garage ($23.5 million, CMR# 7942, April 11, 2017) • Bicycle Pedestrian Transportation Plan ($20.0 million) • Highway 101 Bicycle/Pedestrian Bridge ($14.0 million) • Charleston/Arastradero Corridor Improvements ($10.0 million) • Byxbee Park Completion ($2.8 million) The plan relies upon a variety of funding sources: • Certificates of Participation (COPs) supported by a two percentage point TOT increase and the construction of new hotels within Palo Alto ($93.3 million) • Transfers from the Stanford University Medical Center Development Agreement Fund ($34.5 million) • Grant funding from other local agencies ($11.0 million) • Infrastructure Reserve ($7.5 million) • Downtown Parking In -Lieu Fees ($4.0 million) • Park Impact Fees ($2.8 million) As discussed earlier, the plan also relies on the 2 percent TOT increase plus revenue from new hotels for infrastructure plan projects and debt service. Once the Certificates of Participation are issued, TOT revenues will be allocated to pay for the debt service, which is estimated to be $2.5 million in FY 2018 and increase to $6.7 million annually in FY 2019. With the selection of a site in the California Avenue Parking District area for the Public Safety Building, the California Avenue Area Parking Garage project will need to be completed before construction can begin on the Public Safety Building. The FY 2018 budget includes $0.6 million to complete design of the California Avenue Garage and $8.9 million for construction in FY 2018; however, additional funding from the $30 million Infrastructure Contingency Reserve will need to be appropriated to this project once the final construction contract is awarded based on the plan design costs of $34.8 million presented to the Council on April 3, 2017. Design work is anticipated to be complete on the Public Safety Building in FY 2018 and construction is anticipated to begin in FY 2019 once the new California Avenue Garage project is complete. It is anticipated that the project cost for the Public Safety Building will also exceed its original estimate, and funding from the Infrastructure Plan Contingency Reserve as well as the Infrastructure Reserve (the 18 TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET TRANSMITTAL LETTER ending fund balance in the Capital Improvement Fund) will be needed to award the construction contract. Overall impacts to the Infrastructure Reserve will be discussed below. Funding for other Infrastructure Plan projects scheduled in FY 2018 include $5.8 million for Fire Station #3 Replacement, $5.0 million for Phase I of the Charleston/Arastradero Corridor recon- figuration, and $5.0 million for Bike & Pedestrian Plan projects. The 2018-2022 CIP continues the plan established in the previous 5 year CIP to allocate all funding for Bike and Pedestrian Plan projects through 2021. Subsequent to the adoption of the FY 2018 Capital Budget and not shown in this document, a change to the previous plan was approved by the City Council on June 27, 2017 (CMR #7885) to shift $6.0 million in funding from future years within the Bike & Pedestrian Plan project to FY 2018 to fund the Amarillo Avenue -Moreno Avenue, Bryant Street Update, Louis Road -Montrose Avenue, and Ross Road (AMBLUR) neighborhood traffic safety and bicycle boulevard project. Other projects to be funded out the Bike and Pedestrian Plan capital project scope include: the design and construction for the Midtown Connector, Dinah/ Summerhill Pedestrian/Bicycle Path, and the Churchill Avenue Enhanced Bikeway. These proj- ects were previously identified in the 2016-2020 CIP as independent of the Bike and Pedestrian Plan; however, after a review of available funds and project priorities, the current Bike and Pedestrian Plan scope includes these projects. Infrastructure Management System and Status of the "Catch -Up" Backlog A key recommendation of the IBRC report was the establishment of an Infrastructure Management System (IMS) that will maintain an inventory of the City's infrastructure and track and budget for "catch-up" and "keep -up" needs. In FY 2015, staff worked with a consulting firm to evaluate the City's existing asset management practices and develop recommendations for implementation of an IMS. The resulting decision is to implement the IMS in phases utilizing two software applications, Maintenance Connection and Questica, both of which the City already uses. Maintenance Connection will be the repository for the infrastructure asset inventory information, while Questica, the City's budget system, will be used for long term capital planning. The combined use of both applications will allow the City to plan and report on long term capital funding needs and deferred maintenance, or "catch-up" balances for both operating and capital maintenance. In order to deliver on these planned implementations as well as the need for better reporting on infrastructure both in terms of project updates for the City Council and the public, in FY 2016, the City Council authorized the addition of a 1.0 FTE Project Manager in the Public Works Department to complete implementation of the IMS, provide ongoing system maintenance, and provide regular reporting. Implementation of the IMS began in spring 2016. The initial asset inventory and capital planning information has been transferred to the IMS, and reporting from the IMS will begin in FY 2018. The December 2011 IBRC Report identified a backlog of "catch-up" projects totaling $41.2 mil- lion. The 2018-2022 CIP includes a total of $23.3 million in catch-up projects, reducing the back- log amount to $17.9 million as outlined in the table below. TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 19 TRANSMITTAL LETTER IBRC "Catch -Up" Backlog Status IBRC "CATCH-UP" CATEGORY Buildings Cubberley Community Center Parks IBRC FINAL REPORT "CATCH-UP" BACKLOG $5.0 million $6.9 million $14.4 million Surface $14.9 million TOTAL $41.2 million $23.3 million "CATCH-UP" AMOUNT FUNDED TO DATE OR INCLUDED IN THE ADOPTED CIP $2.2 million $0.7 million $8.1 million $12.3 million FISCAL YEAR 2018-2022 BACKLOG $2.8 million $6.2 million $6.3 million $2.6 million $17.9 million The 2018-2022 Capital Improvement Program makes significant investments in traffic and transportation initiatives. In November 2016, Santa Clara County passed Measure B, a 30 -year half -cent county wide sales tax to enhance transit, highways, expressways and active transpor- tation (bicycles, pedestrians and complete streets). Tax collections are expected to begin April 2017 and the Valley Transportation Authority (VTA) expects to receive its first payment in June 2017. Measure B is anticipated to generate between $6 and $6.5 billion in 2017 dollars. Although exact amounts and timing are not yet known, significant funding from this measure is expected to become available for transportation projects in Palo Alto for future years. A possible alterna- tive to ensure that the City has sufficient resources to provide funding for needed transporta- tion improvements is to explore the potential of a business tax for transportation. The Transportation Funding Stakeholder Advisory Committee will be working to advise the City Council regarding a potential future ballot measure seeking voter approval for a general tax on businesses, as well as other potential funding sources that the City could use to fund transpor- tation programs and projects. The Stakeholder Committee has been asked to explore transpor- tation needs, identify funding requirements, and assist staff with development of a timeline for a potential future ballot measure; however, this work has been recommended to be postponed to 2018 at this time. Capital Improvement Func Expenditures The 2018-2022 Capital Improvement Fund includes 108 projects and totals $263.3 million of which $75.5 million is allocated in FY 2018. Of the $77.5 million, $25.9 million is reappropriated from FY 2017 for continuing projects. Expenditures by Category The Capital Improvement Fund budget is divided into six categories: Buildings and Facilities, Department Technology Upgrades and Improvements, Parks and Open Space, Streets and Sidewalks, Traffic and Transportation, and Other (Unallocated Salaries and Benefits). Additional detail on each of these categories can be found in the Capital Project Fund Overview section for each of the categories. 20 TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET TRANSMITTAL LETTER Fiscal Year 2018 Projects by Category areetsand Sdewalks 19.6% Parks and Open Space 5.7% Depart ment Technology Upgrades & Improvements 1.0% New Projects Traffic and Transportation 25.8% Unallocated Safari es and Benefits 3.1% Buildings& Fadlities44.9% The FY 2018-2022 Capital Improvement Fund includes sixteen new projects in the following categories: Parking Improvements Three new projects will help manage parking in Palo Alto include the Parking Lot J Elevator Modernization project (FY 2018: $700,000; 2018-2022 CIP: $700,000), the High Street Parking Garage Waterproofing Study and Repair project (FY 2018: $50,000; 2018-2022 CIP: $350,000) and the Pearson Arastradero Preserve Parking Lot Improvement (FY 2018: $155,000; 2018-2022 CIP: $155,000). These projects will provide repairs to downtown parking garages as well as the parking lot at the Pearson Arastradero Preserve to maintain safe and reliable parking areas for residents and visitors. Aging and Failing Equipment Two projects will address equipment or infrastructure that is in need of immediate repair. The Self -Contained Breathing Apparatus (SCBA) Replacement project will replace all of the breath- ing equipment used by fire personnel when entering hazardous conditions before the equip- ment is beyond its useful life (FY 2018: $800,000; 2018-2022 CIP: $800,000). The Foothills Park Boronda Lake Dock Replacement (FY 2018: $135,000; 2018-2022 CIP: $135,000) will replace the aged and deteriorating dock at Boronda Lake. TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 21 TRANSMITTAL LETTER Parks & Open Space The 2018-2022 CIP includes funding for nine new projects in Parks & Open Space that align with the IBRC report to maintain and upkeep the City's Parks and Open Space areas and include: • Baylands Athletic Center 10.5 Acre Expansion Plan (FY 2018: $0; 2018-2022 CIP: $100,000) • Dog Park Installation and Renovation (FY 2018: $150,000; 2018-2022 CIP: $450,000) • Foothills Park Dam Seepage Study (FY 2018: $0; 2018-2022 CIP: $30,000) • Heritage Park Site Amenities Replacement (FY 2018: $0; 2018-2022 CIP: $100,000) • JMZ Renovation (FY 2018: $706,000; 2018-2022 CIP: $706,000) • Johnson Park Renovation (FY 2018: $0; 2018-2022 CIP: $935,000) • Park Restroom Installation (FY 2018: $0; 2018-2022 CIP: $700,000) • Turf Management Plan (FY 2018: $100,000; 2018-2022 CIP: $100,000) • Werry Park Playground Improvements (FY 2018: $0; 2018-2022 CIP: $100,000) Transportation Safety and Mobility Improvements Two projects will deal with transportation safety and mobility improvements. The El Camino Real Pedestrian Safety and Streetscape project (FY 2018: $84,000; 2018-2022 CIP: $5.6 million) will install street improvements focused on pedestrian safety at a street segment that has a documented history of reported collisions. The CalTrain Corridor Video Management Project (FY 2018: $1.6 million; 2018-2022 CIP: $1.6 million) will install video cameras at the four at -grade crossings along the CalTrain corridor that can be accessed in the Emergency Operations Center or monitored by a third -party. FY 2018-2022 Projects Proposed but Not Funded The following list of new projects were brought forward by departments for consideration as part of the FY 2018-2022 CIP; however, through the CIP evaluation process, these projects did not address the City's most critical infrastructure needs when compared to other projects already funded in previous CIPs or other projects being considered as part of the current five year CIP. These projects total $6.3 million and the funding listed is the five year CIP total. • Alma Streetscape between Embarcadero and Lytton ($3.7 million) • Bol Park Path Reconstruction ($1.3 million) • Cubberley Solar Emergency Microgrid ($500,000) • Foothills Park Dam Seepage Repair ($100,000; $30,000 funded in FY 2020 for study, funding for repair will be considered after the results of the study) • Golf Course Building Exterior and Landscape ($100,000) • Foothills Park Improvement Project ($1.05 million) • JMZ Temporary Relocation to Cubberley ($406,000) • Office of Emergency Services Radio Replacement ($250,000) 22 TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET TRANSMITTAL LETTER Infrastructure Reserve The ending fund balance in the Capital Improvement Fund is referred to as the Infrastructure Reserve (IR). The IR is used to provide cash flow for reimbursable grants, address unanticipated cost increases, and provide funding for urgent and unanticipated projects. The IR is also a fund- ing source for the Infrastructure Plan (IP). The IP, as approved by the City Council in June 2014, assumed that funding for a portion of the plan ($7.5 million) would come from the IR. As seen in the Source and Use chart in the Capital Improvement Fund section of this document, the pro- jected IR balance at the end of Fiscal Year 2018 is estimated to be $11.7 million. This five year CIP assumes keeping the Infrastructure Plan COP funding at a debt to revenue ratio of approx- imately 75%, which is similar to the FY 2017-2021 CIP. Due to the large cost increase in the IP and no additional funding sources identified for the IP projects, the IR is the last source of fund- ing for the IP. Based on current estimates, the IR will go negative by $4.3 million in FY 2019. Without an additional funding source, adjustments to IP or other project costs, or the restruc- turing of projects currently funded in the FY 2018-2022 CIP, the IR will continue to stay nega- tive through FY 2022 by $4.2 million. It is important to note that Council only approved the FY 2018 portion of this five year CIP, so it is imperative that staff and the Council work together on a funding plan for the FY 2019-2023 CIP that matches the resources available, explore new rev- enues, revisit the percentage of TOT revenues dedicated towards debt service and prioritize projects to balance the fund and provide a balance for unexpected expenses needed during a particular year. A more in depth discussion of strategies to reduce the IR funding gap can be found in the FY 2018 Budget Adoption memorandum (CMR #8186). Cub cer ey Property Infrastructure Func The 2018-2022 Capital Improvement Program includes funding for infrastructure improvements at the Cubberley Community Center in accordance with the November 2014 change to the lease with the Palo Alto Unified School District, which reallocated an annual $1.8 million "Cove- nant Not to Develop" payment benefiting the school district to infrastructure repair and reno- vation for the Cubberley Community Center. The 2018-2022 Capital Improvement Program includes expenditures of $6.3 million in this fund, with $2.6 million allocated in FY 2018. One new project approved as part of this CIP for the Cubberley Community Center is $1.8 million for replacement of the Track and Field in Fiscal Year 2020. Other major capital projects include the Cubberley Amenities Improvement - (Reserve) ($950,000), Cubberley Roof Replacements ($807,000), and Cubberley Field Restrooms ($285,000). Enterprise Funds CIP Each year a significant investment is made from the City's Enterprise Funds (Airport, Electric, Fiber Optics, Gas, Storm Drainage, Wastewater Collection, Wastewater Treatment, and Water). In FY 2018, a total of $81.3 million will be allocated towards the capital program for the Enter- prise Funds, with $308.8 million allocated over the five year period of the CIP, representing 51.2 percent of CIP expenditures for all funds. Of the $81.3 million allocated in FY 2018, $25.8 million is for projects previously approved by the City Council that will be carried over from FY 2017 TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 23 TRANSMITTAL LETTER through the adoption of the budget. The Utilities Department manages the Electric, Water, Gas, Fiber Optics, and Wastewater Collection Funds, while the Public Works Department manages the Airport, Storm Drainage, and Wastewater Treatment Funds. Following is a brief discussion of the City's largest Enterprise Fund capital improvement programs. Additional information on all of these funds can be found in the fund summary sections of this document. Wastewater Treatment Rind 46.7% Gas Fund 7.4% Airport Fund Fiscal Year 2018 Enterprise Fund Projects Bectric Rind 25.9% West ewat er Collection Fund 2.6% 3 orm Drainage Fund 1.0% Airport Fund 7.0% Aber Optics Rind 2.0% Water Fund 7.5% The Airport receives a majority of its funding through grants from the Federal Aviation Adminis- tration (FAA) and the City is required to match ten percent of the award. A total of $19.6 million is allocated towards capital infrastructure over the 2018-2022 CIP, with $5.7 million allocated in FY 2018. The Airport has four new projects over the five year CIP that will upgrade and modern- ize the facilities, with emphasis on repairing and rebuilding the apron and runways. Electric Fund The Electric Fund capital program funds improvements such as upgrades to substations, trans- mission lines, and underground districts. A total of $82.5 million is allocated towards capital infrastructure over the 2018-2022 CIP, with $21.0 million allocated in FY 2018. Three projects comprise approximately 62.0 percent of the Electric Fund capital program: Electric Customer Connections ($17.2 million), Electric System Improvements ($12.0 million), Smart Grid Technol- ogy Installation ($22.0 million). Storm Drainage Fund The Storm Water Management Fee ballot measure passed in April 2017 providing funding for the Storm Drain Blue Ribbon Committee's recommendations for capital projects related to maintenance and upgrades to the City's storm water management system. The 2018-2022 Cap- ital Improvement Program includes expenditures of $8.8 million, with $0.8 million allocated in 24 TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET TRANSMITTAL LETTER FY 2018. The two new projects in this five year CIP include Storm Drainage Pump Station to Adobe Creek ($2.5 million) and Storm Drainage System Upgrades at East Bayshore Road and East Meadow Drive ($1.3 million). Wastewater Treatment Fund The Wastewater Treatment Fund accounts for activities related to the replacement and rehabil- itation of the City's wastewater treatment plant infrastructure. The 2018-2022 Capital Improve- ment Program includes expenditures of $94.9 million, with $38.0 million allocated in FY 2018. While this is a significant investment, it's important to note that approximately 64 percent of expenditures within this fund are reimbursed by five contributing partner agencies (Cities of Mountain View and Los Altos, Town of Los Altos Hills, Stanford University, and East Palo Alto Sanitary District). Major projects include Fixed Film Reactor Rehabilitation ($19.4 million), a New Laboratory and Environmental Services Building ($18.3 million), and a Dewatering and Loadout Facility ($22.2 million). Internal Service Funcs Two of the City's three Internal Service Funds (Vehicle Replacement and Maintenance Fund and the Technology Fund) have capital projects budgeted throughout the FY 2018-2022 Capital Improvement Program. The Technology Fund has a total FY 2018-2022 budget of $4.3 million ($3.7 million in FY 2018), and the Vehicle Replacement Fund has a total FY 2018-2022 budget of $20.8 million ($7.8 million in FY 2018). Technology Fund Technology Fund projects enhance service delivery to the community and to City staff through efficient and effective implementation of information technology solutions. The significant proj- ect in FY 2018 is for Radio Infrastructure Replacement ($2.6 million). A significant portion of this funding is related to an initiative organized by the Silicon Valley Regional Interoperability Authority (SVRIA) to move towards a county -wide 700 Mhz radio communication system. Vehicle Replacement Fund Of the $7.8 million in funding for FY 2018, $4.3 million is for replacement vehicles previously approved by the City Council that will be carried over from FY 2017. A cost recovery study utiliz- ing an independent consulting firm to evaluate the City's current vehicle replacement and Oper- ations & Maintenance allocation methodologies and provide recommendations for best practices, incorporating inflation factors and alternatives for managing the program is antici- pated to be complete in July 2017. TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 25 TRANSMITTAL LETTER Conclusion The Adopted Capital Budget for FY 2018 in the amount of $172.9 million allocates $77.5 million in the Capital Improvement Fund, $2.6 million in the Cubberley Property Infrastructure Fund, $81.3 million in the Enterprise Funds, and $11.5 million in Internal Service Funds. Projects funded in this CIP were selected after a thorough review of priorities, anticipated future needs, and available resources. Addressing the City's infrastructure backlog continues to be a major focus for the community, the City Council, and staff, recognizing not only the practical need of these investments but the symbolic significance of delivering on these priorities that will serve future generations. In the coming years, major strides will be made to improve the City's infrastructure through the construction of a new Public Safety Building, two rebuilt fire stations, two new parking garages, numerous bicycle and pedestrian transportation plan projects, the projected achievement of the City Council's goal of reaching an average Pavement Condition Index score of 85 for the City's roads, and significant investments at the Regional Water Quality Control Plant. While these achievements should be celebrated, significant challenges remain including the ability to fund the increasing costs of the Infrastructure Plan projects while continuing to address other critical capital projects. In the Capital Improvement Fund, a backlog of $17.9 million exists for "catch-up" needs. It is anticipated that this backlog will be addressed over time through the annual capital budget process; however, with each passing year the cost of addressing this backlog is expected to rise. This budget currently does not provide flexibility for cost escalation and scope changes for the Infrastructure Plan projects, because the Infrastructure Reserve goes negative in FY 2019. This budget also does not account for projects identified in the Parks Master Plan, or unidentified Traffic and Transportation issues. Besides the cost increase concerns, there are other projects that will require funding in the not too distant future such as the Baylands 10.5 Acres at the golf course, the 7.7 acres at Foothills Park, and the Cubberley Master Plan. These and any other unfunded projects will require funding plans during a time frame in which the City may face a recession. As mentioned earlier it is important that staff and the Council work together over the next year on a funding plan for the FY 2019-2023 CIP that matches the resources available with the anticipated project needs to continue critical capital and infrastructure improvements around Palo Alto. I would like to thank our dedicated City Council for its leadership and our Executive Leadership Team and the entire staff for providing outstanding services to our community. Special thanks to Lalo Perez, Administrative Services Director, Kiely Nose, Budget Director, Brad Eggleston, Assistant Director of Public Works, and their respective teams as well as Paul Harper, Budget Manager, who have worked countless hours during evenings and on weekends to develop this budget document as well as department staff who contributed to this budget. Respectfully Submitted, James Keene City Manager 26 TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET BUDGET ACKNOWLEDGMENTS .budget Acknowledgments Department Budget Coordinators Community Services Lam Do Jazmin LeBlanc Development Services Katie Whitley Information Technology Sherrie Wong Fire Amber Cameron Planning & Community Environment Sherry Nikzat Chitra Moitra (Special Assistance) Police Michael Dougherty Ian Hagerman (Special Assistance) Public Works Gina Magliocco Dinaa Alcocer (Special Assistance) Jamie Allen (Special Assistance) Michelle Austin (Special Assistance) Maybo AuYeung (Special Assistance) Karen Mitchell (Special Assistance) Loretta Olmos (Special Assistance) Utilities Anna Vuong Dave Yuan (Special Assistance) Office of Management and Budget Lalo Perez Kiely Nose Paul Harper Jessie Deschamps Steve Guagliardo Alexandra Harris Chaitali Paliwal Chris Yi Capital Improvement Fund Review Process James Keene Ed Shikada Brad Eggleston Rob De Geus Hillary Gitelman Josh Mello Mike Sartor Image Credits All artwork produced by children enrolled in Palo Alto Art Center Children's Fine Art camps and classes offered by the Community Services Department. For more information, please visit www.cityofpaloalto.ord/gov/depts/csd/artcenter. BUDGET ACKNOWLEDGMENTS • CITY OF PALO ALTO FISCAL YEAR 2018 ADOPTED BUDGET 27 CIP ORGANIZATIONAL CHART Planning & Community Environment Managed Projects Public Works Managed Projects CUBBERLEY-1.65 0.05 -Project Manager 0.10 -Senior Engineer 1.50-Facilitities Technician STREETS - 5.96 0.25-Admin Associate I I I 0.10 -Assistant Director 1.59 -Assoc Engineer 0.23 -Engineer 0.68- Inspector, Field Svc 0.30 -Management Analyst 1.09 -Project Engineer 0.15 -Project Manager 0.59 -Senior Engineer 0.43-Supv Inspector/Surveyor PW 0.55 -Surveyor PARKS AND LANDSCAPE - 3.00 0.25-Admin Associate I II 0.10 -Assistant Director 0.40 -Engineer 0.90-Architect/Park Planner 0.20 -Management Analyst 0.30 -Project Engineer 0.15 -Project Manager 0.70 -Senior Project Manager SIDEWALK- 3.82 0.10 -Assistant Director 0.74 -Cement Finisher - Lead 0.50 -Manager Maintenance Operations 0.20 -Senior Engineer 0.20-Supv Inspector/Surveyor PW 0.20 -Associate Engineer 0.25 -Project Engineer 0.20 -Project Manager 0.53 -Inspector, Field Svc 0.90 -Engineer STRUCTURES AND GROUNDS -10.53 0.39-Admin Assoc III 0.28 -Assistant Director 0.90 -Assoc Engineer 1.27 -Engineer 0.29 -Management Analyst 4.00 -Project Engineer 1.10 -Senior Engineer 0.50 -Engineer Tech Ill 0.10 -Facilities Manager 0.55 -Project Manager 0.15 -Manager Maintenance Operations 0.80-Admin Associate I 0.20 -Senior Project Manager STORM DRAINAGE - 2.17 0.10-Admin Assoc I 0.10-Admin Assoc III 0.80 -Engineer 0.10 -Management Analyst 0.65 -Project Engineer 0.30 -Senior Engineer 0.12 -Surveyor VEHICLE FUND -1.40 0.20-Admin Assoc III 0.15 -Assistant Fleet Manager 0.25 -Fleet Manager 0.05 -Fleet Service Coord 0.10 -Motor Equip Mech - Lead 0.60 -Motor Equip Mech II 0.05 -Project Manager WASTEWATER TREATMENT -1.30 0.10 -Assistant Manager, WQCP 1.20 -Senior Engineer AIRPORT -1.25 0.50 -Manager Maintenance Operations 0.75 -Facilities Technician Total: 31.08 FTE Utilities Managed Projects 0.45 -Asst Director Util Engineering 0.10 -Cathodic Protection Tech. Asst 0.10 -Cathodic Technician 0.35 -Contracts Administrator 1.50 -Electric Assistant I 0.10 -Electric Equipment Technician 1.50 -Electric Underground Inspector 1.70 -Electric Project Engineer 0.75-Elec Underground Inspector Lead 3.50 -Engineer 1.45 -Engineering Technician I I I 1.40 -Gas Systems Technician II 2.92 -Heavy Equipment Operator 2.52 -Heavy Equip Oper/Install Rep 3.25 -Inspector, Field Services 7.70-Lineperson/Cable Specialist 2.80-Lineperson/Cable Special- Lead 0.15 -Metering Technician 0.05 -Metering Technician Lead 1.00 -Overhead UG Troubleman 1.80 -Power Engineer 3.50 -Project Engineer 0.40-SCADA Technologist 3.55 -Senior Electrical Engineer 4.10 -Senior Engineer 0.20 -St Light/Traffic/Fiber Lead 0.30 -St Light/Traffic/Fiber Tech 0.70 -Substation Electrician 0.20 -Substation Electrician Lead 0.85 -Sup Electrician Project Engineer 5.0 -Utility Engineer Estimator 6.46 -Utility Install Rep 0.48 -Utility Install Rep Asst 2.76 -Utility Install Rep Lead 0.76 -Utility Locator 2.19 -Utility Supervisor 0.84-Utilty Install Repair Lead Wielding 1.26 -Utility Install Repair Welding Cert 0.62 -Water Systems Operator Total: 67.92 FTE TRANSPORTATION PROJECTS 0.52 -Chief Transportation Official 0.30 -Coordinator Public Works Prj 0.62 -Coordinator Transp Systems 1.00 -Parking Operations Lead 0.40 -Program Assistant II 0.27 -Associate Engineer 1.50 -Project Engineer 0.05 -Project Manager 0.85 -Senior Planner 0.62 -Traffic Engineering -Lead 0.50 -Transportation Planning Manager Total: 6.63 FTE Community Services Managed Projects PARKS 1.00 -Coordinator Public Works Prj Total: 1.00 FTE Administrative Services Managed Projects 0.6 -Sr Management Analyst 0.6 -Contracts Administrator Total: 1.20 FTE FY 2018 POSITION TOTALS Public Works - 31.08 Planning & Comm. Envmt - 6.63 Administrative Services - 1.20 Community Services -1.00 Utilities - 67.92 Total Full-time -107.83 28 CIP ORGANIZATIONAL CHART • CITY OF PALO ALTO FISCAL YEAR 2018 ADOPTED BUDGET THE BUDGET PROCESS AND DOCUMENT The annual capital budget and five-year capital improvement plan (CIP) is a spending plan for the City's infrastructure needs, which is based on the City Council priorities listed below. The City Council approved multi -year funding plans, such as the infrastructure keep -up and catch- up plan recommended by the Infrastructure Blue Ribbon Commission (December 2011), as well as the Infrastructure Plan (June 2014). The review of the capital budget and five-year capital improvement plan is structured around public hearings by the Planning and Transportation Commission (PTC) and the Finance Com- mittee. The PTC is tasked with ensuring compliance of the capital budget and five-year capital improvement plan with the City Council approved Comprehensive Plan. The Finance Committee reviews all aspects of the capital budget to ensure compliance with previous City Council direc- tion, and further incorporates community input into the process, before recommending approval to the City Council. City Council To a 5 Priorities At the start of the City's budget process, the City Council determines its main priorities for the upcoming budget period. The priorities guide both budget development and department prior- ity -setting. The public has the opportunity to provide input into this process as well as during the budget review by the Finance Committee. The following are the City Council's Top Priorities for 2017: • Transportation • Housing • Infrastructure • Budget and Finance ▪ Healthy City, Healthy Community Budget Preparation The City's annual budget process begins in September with the development of the base bud- get and concludes in August with the release of the adopted budget. The operating and capital budgets are developed on behalf of the City Manager, in consultation with senior management and the Director of Administrative Services, by the Administrative Services Department's Office of Management and Budget (OMB), utilizing six main sources of information: • Community input (e.g.: Infrastructure Blue Ribbon Commission) • City Council approved Infrastructure Plan • City Council's Top Priorities and other City Council direction • The Budget Development Status and Guidelines • Service level and infrastructure needs prioritization • Comprehensive Plan, which contains the City's official policies on land use and community design, transportation, housing, natural environment, business and economics, and community services THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 29 THE BUDGET PROCESS AND DOCUMENT Capital Budget Calendar SEPTEMBER The capital budget process begins with the preparation of the capital budget guidelines and calendar by the Administrative Services Department - Office of Management and Budget. The budget guidelines are then distributed to all departments. OCTOBER/NOVEMBER Departments review the prior year five-year capital improvement program (CIP). Based on the previously outlined information sources, changes to the prior year budgets are developed by the respective departments managing the City's infrastructure assets: Utilities, Information Technology, Community Services, Public Works, Planning and Community Environment, and Administrative Services. Changes to the CIP might include: addition of new projects, deletion of planned projects, reprioritization of planned projects, alternative funding strategies, and revision of project costs or timelines. Revisions of project costs reflect a review of potential costs vari- ables such as but not limited to revised construction estimates, annual CPI increases, and known contractual increased costs. DECEMBER/JANUARY Departments submit capital infrastructure funding requests to the Office of Management and Budget. For General Fund funded project requests, OMB, in conjunction with Public Works, pre- pares an initial prioritization of requests based on the previously outlined information sources for consideration by the General Fund CIP Committee. The General Fund CIP Committee con- sists of senior managers in the Public Works, Community Services, Administrative Services, and Planning and Community Environment departments. JANUARY/FEBRUARY The General Fund CIP Committee reviews the General Fund capital budget submissions to ensure that the proposed projects align with the City Council's Top Priorities and other City Council directives, can be funded with available resources, and are aligned in the five-year plan to maximize City resources. MARCH The City Manager reviews and makes final decisions on the proposed capital budget and five- year Capital Improvement Program. APRIL/MAY Staff solicits input from the Planning and Transportation Commission on the proposed CIP, which reviews the CIP as it relates to the Comprehensive Plan. Comments from the PTC and staff response to PTC's comments are reported to the Finance Committee during the public budget hearing. MAY/JUNE The City Manager formally presents the proposed CIP to the City Council, and subsequently to the Finance Committee, which conducts a series of public hearings. The Finance Committee 30 THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET THE BUDGET PROCESS AND DOCUMENT presents its recommendation to the City Council. Final adoption occurs at a public hearing in June. All changes made during the public process are incorporated into the adopted budget document which is distributed to City libraries and posted on the City's website. Capital Project Criteria The following are criteria for qualification as a capital project: • Must have a minimum cost of $50,000 for each stand-alone unit or combined project. • Must have a useful life of at least five to seven years (the purchase or project will still be functioning and not be obsolete at least five to seven years after implementation). • Must extend the life of an existing asset or provide a new functional use for an existing asset for at least five years. Examples include extensive roof rehabilitations. These improvements are distinguished from ongoing maintenance work that may extend the life of the asset but is done on a routine basis. Project Prioritization Selection Criteria As part of developing the capital budget, staff must prioritize how to allocate limited resources over a variety of competing needs and demands. Projects and funding levels are prioritized uti- lizing several criteria, including: • City Council priorities; • Alignment with the City's Infrastructure Blue Ribbon Commission (IBRC) report and Infrastructure Plan; • Health and safety implications; • Historical spending levels; and • Certainty over the feasibility, scope, and level of resources required. Discussions on the prioritization of the Fiscal Year 2018-2022 Capital Improvement Fund proj- ects are included in the Transmittal Letter of this document as well as in the Fund Narrative sec- tion for the Capital Improvement Fund. The prioritization of Enterprise Fund CIP projects are established by the department that man- ages the enterprise fund. Often the prioritization of CIP projects is dictated either by the department's operational needs, funding availability, CIP strategic plan, oversight committee and/or specific Council direction. Continuing Projects A change to the mechanism for previously approved projects that are continuing into the new fiscal year was approved during Fiscal Year 2015. Previously, unspent funding for capital proj- ects carried forward automatically from one year to the next as long as funds were spent within a two-year period. In September 2014, the City Council approved an amendment to Municipal Code Section 2.28.090, eliminating the provision allowing for the "reappropriations." Continuing with this process that became effective with the 2016-2020 Capital Budget, City Council autho- rization is required for funds to be carried forward from one fiscal year to the next. There are several opportunities for departments to request funds to be carried over from one fiscal year to the next. First, departments have the opportunity to request funds to be carried THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 31 THE BUDGET PROCESS AND DOCUMENT over from one year to the next through the budget process. By estimating lower than budgeted expenditures in the current year, funds not anticipated to be spent in Fiscal Year 2017 but still required for the completion of the project are reflected in 2018. The Adopted Capital Budget includes $60.7 million dollars in funds that have been reappropriated from Fiscal year 2017. The Fund Narrative for each fund indicates the total amount of reappropriations included in this budget. Additionally, as part of the year-end closing actions, anticipated to be brought forward for City Council approval in fall 2017, all projects will be reviewed to determine if adjustments to reappropriations are required. Operating Budget Impact The City uses the life cycle costing principle in planning for capital projects. All costs associated with a capital project, including operations and maintenance, will be included in the operating budget at the time of release of the applicable annual operating budget. Where applicable, the CIP budget document identifies the amount of operating expense associated with the project. Changes to the Adopted Budget Administrative policies and the Palo Alto Municipal Code provide guidelines on budget trans- fers, the authorization necessary to implement transfers, and appropriations after the budget is adopted. Budget Amendment This is an adjustment to the total project appropriated amount which was not included in the original adopted budget. These supplemental appropriations are presented to City Council in an agenda report and must be approved by the City Council. Reasons for initiating a Budget Amendment include: • Recognizing unanticipated revenue, which was not projected in the budget, and appropriating related expenditure in the year received (requires 2/3 City Council approval) • Changes in scope of work • Higher than estimated costs • Adding new projects to the budget due to an urgent need or Council direction Budgetary Basis The budget is prepared in accordance with Generally Accepted Accounting Principles. The bud- get for governmental funds has been prepared on a modified accrual basis. The modified accrual basis recognizes expenditures when the related fund liability is incurred. Revenues are recognized when they become both measurable and available. "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Fund Structure and Accounting Basis The accounts of the City are made up of funds that help organize and account for restricted resources. A fund is defined as a fiscal and accounting entity with a self -balancing set of accounts (comprised of assets, liabilities, fund equity, revenues, and expenditures), which are segregated for the purpose of carrying out specific activities or attaining certain objectives in accordance with regulatory requirements. 32 THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET THE BUDGET PROCESS AND DOCUMENT The City has the following fund type categories: Governmental Fund Types The Governmental Funds include the General, Special Revenue, Debt Service, and Capital Proj- ect Funds. Governmental Funds are reported using the current financial resources measure- ment focus and the modified accrual basis of accounting. Proprietary Fund Types The Proprietary Funds, which include the Enterprise and Internal Service Funds, are used to account for the City's business -type activities. Proprietary funds are reported using the eco- nomic resources measurement focus and the full accrual basis of accounting. Revenues are recorded when earned, and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. Fiduciary Fund Types The Fiduciary Funds account for assets held by the City in trust or as an agent for various assessment and community facilities districts. The City budget process does not include fidu- ciary funds. Agency Fund Types The Agency Funds are custodial in nature and do not involve measurement of results of opera- tions. The City maintains three agency funds. The City budget process does not include agency funds. Document Layout The Capital Budget document provides readers with cost estimates, methods of financing, and project schedules for the City of Palo Alto's CIP for the next five years as well as estimates for current year activity. The document is organized by fund with each fund section containing the following elements: Capital Projects Fund Overview: A multi -page narrative for every fund is included in this docu- ment, which includes historical expenditure levels, budget comparisons to prior years, a sum- mary of the infrastructure related to that particular fund, and a discussion of major capital projects grouped by category. Additionally, this section includes statistical information regard- ing the program such as miles of gas mains or number of vehicles in the City fleet. THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 33 THE BUDGET PROCESS AND DOCUMENT Project Detail Pages: After each fund sum- mary, the reader finds information for each capital project, both recurring and non- recurring projects. The project pages include information regarding the project comple- tion schedules (initial and revised), descrip- tions, justifications, a summary of significant changes to the cost or schedule of a project, revenue and expense information by fiscal year, and operating budget impacts for each project. This allows for the total cost of a project to be detailed. The information in the project detail pages is discussed in more detail below. Project Maps: For the Capital Improvement Fund and the various Enterprise Funds, a map is included which shows the location of projects, for projects that have a singular defined location. At the end of the document, the reader will find a Glossary which defines frequently used terms. Understanding the Details Project Numbering Sequence The project number contains seven charac- ters. The first two are letters related to the managing department or fund. The next two digits relate to the fiscal year in which the project first received funding or was identi- fied. The final three numbers are system - generated. For example, with project PE - 17006, the "PE" denotes Public Works Engi- neering, the "17" indicates Fiscal Year 2017 funding, and the "006" is the sequential project number. The "Managing Department or Fund" table can be used as a reference for the two -character alpha portion of the project number. Project Information The project detail pages include the following information: Fund - the fund that the project is budgeted in. Category - describes the type of activity that the project aligns to. The next page provides a summary of the categories assigned to the various funds. Project Location - describes the location or area that will be improved as a result of the project. Managing Department - the department that is responsible for the delivery of the project. PROJECT CODE MANAGING DEPARTMENT OR FUND AC AP AS CB EL FD FO GS LB OS PD PE PF PG PL PO RF SD TE VR WC WQ WS Arts & Culture Airport Fund Administrative Services Cubberley Fund Electric Fund Fire Department Fiber Optics Fund Gas Fund Library Open Space Police Department Public Works Engineering Public Works Facilities Parks & Golf Course Planning Public Works Operations Refuse Fund Storm Drain Fund Technology Fund Vehicle Fund Wastewater Collection Fund Wastewater Treatment Fund Water Fund 34 THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET THE BUDGET PROCESS AND DOCUMENT IBRC Reference - refers to nomenclature devised by the Infrastructure Blue Ribbon Commission (IBRC) for certain General Fund projects; "keep -up" refers to projects which address the annual maintenance of existing infrastructure; "catch-up" refers to projects which address deferred maintenance needs; "new" refers to projects which address needs not identified by "keep -up" or "catch-up." This category only applies to General Fund projects after the release of the Final IBRC report in 2011. Initial/Revised Project Start/Completion - indicates what the initial schedule for the project was, as well as any subsequent changes. Project Description - provide the scope of work for the project. Project Justification - outlines the reasons why funding is required. Supplemental Information - provides additional information that may enhance the project description and justification. Significant Changes - provides an explanation of the changes to the initial schedule or budget for a project. Funding Sources Schedule - outlines the sources of funding for the project, by fiscal year. Gen- erally projects are not funded by a particular grant, fee, or transfer, but in instances where they are, these sources are indicated. In most cases, this section indicates the amount that the fund where the project is budgeted in will contribute towards the project. This table also includes prior year revenues, a current year estimate, anticipated funding beyond the five years of the CIP, and total funding for the project. Expenditure Schedule - outlines the projected costs, by year for each project. Costs are broken into phases, such as design and construction, to indicate how the funds will be spent each year. Where applicable, salary and benefit estimates are included in the individual phases for a proj- ect, rather than reflected separately as in prior years. Salary and benefit costs are estimated for all five years of the CIP. In prior years, salary and benefit costs were reflected within the project for the first year of the CIP only. This table also includes prior year expenditures, a current year estimate, anticipated expenditures beyond the five years of the CIP, and the total cost of the project. Operating Impacts - describes estimated annual maintenance and operating costs associated with the project. Efforts have been made to include the operating cost impacts, wherever possi- ble. Maintenance costs include utilities, equipment maintenance or service, facilities mainte- nance or service, grounds/ landscape maintenance or service, custodial maintenance and others. Relationship to Comprehensive Plan - indicates how the project furthers the implementation of the Comprehensive Plan, citing specific Comprehensive Plan policies and programs. In instances where a secondary relationship to the Comprehensive Plan exists, this is notated as well. Potential Board/Commission Review - City Council -appointed advisory board, commission or ad hoc committee that has oversight responsibility on a project. A project may be reviewed by more than one board or commission. This body (bodies) provides the City Council input as to the merits of a project. Environmental Impact Analysis - Indicates the California Environmental Quality Act (CEQA) sta- tus of the project, and LEED status, if applicable. THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 35 THE BUDGET PROCESS AND DOCUMENT CAPITAL FUNDS Capital Improvement Fund . Buildings and Facilities . Department Technology Upgrades . Parks and Open Space . Streets and Sidewalks . Traffic and Transportation . Unallocated (Salaries and Benefits) Cubberley Property Infrastructure Fund . Buildings and Facilities ENTERPRISE FUNDS Airport Fund . Airport Facilities . Airport Taxiways Electric Fund . Capacity Improvements . Customer Connections . System Improvements . Undergrounding Projects Fiber Optics Fund . Capacity Improvements . Customer Connections Wastewater Collection Fund Capacity Improvements . Customer Connections . System Improvements Storm Drainage Fund Capacity Improvements . System Improvements . System Rehabilitation Gas Fund Capacity Improvements Customer Connections • Gas Main Replacements . System Improvements Refuse Fund . Buildings and Facilities Landfill Post -Closure Water Fund Capacity Enhancements Customer Connections System Improvements Water Main Replacements Wastewater Treatment Fund Buildings and Facilities System Improvements System Rehabilitation INTERNAL SERVICE FUNDS Vehicle Replacement Fund . Fleet Infrastructure Improvements . Vehicle and Equipment Replacement Technology Fund Citywide Technology Upgrades and Improvements . Department Technology Upgrades and Improvements 36 THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET BUDGET AWARD 5 ! ,+ California Society of Municipal Finance Officers Certificate of Award Capital Budget Excellence Award Fiscal Year 2016-2017 Presented to the City of Palo Alto For meeting the criteria established to achieve the Capital Budget Excellence Award. January 31, 2017 John Adams CSMFO President Craig Boyer, Chair Professional Standards and Recognition Committee Dedicated Excellence in Municipal Financial Reporting _ L., 4 C BUDGET AWARD • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 37 38 CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET FINANCIAL SUMMARY CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 39 CITY OF PALO ALTO SUMMARY OF CIP PROGRAM REVENUE Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Total CIP Revenue Source ($000'5) 2018 2019 2020 2021 2022 2018-2022 Capital Improvement Funds Transfer from General Fund Gas Tax Debt Financing Impact Fees/In-Lieu Fees Stanford University Medical Center FederalOState & Local Agencies Interest Income Transfer from Parking Funds Transfer from Other Funds 111 1 24,981 $ 25,668 26,391 $ 1,400 1,400 1,370 35,287 58,029 1,628 3,631 5,750 11,822 13,738 10,938 1,000 1,000 1,103 5,641 1,083 533 1,200 7,107 1,000 601 27,249 $ 28,040 $ 132,329 1,370 1,370 6,910 93,316 750 545 7,088 18,772 412 412 32,607 1,000 1,000 5,000 73 73 7,490 300 1,383 TOTAL CAPITAL IMPROVEMENT FUNDS $ 84.887 $ 119.212 $ 38.202 $ 30.853 $ 31.740 $ 304 894 Enterprise Funds Utility Fees & Charges Transfers from Other Funds FederaltState & Local Agencies 6,206 $ 868 39,370 4,536 $ 895 25,142 4,909 $ 3,636 15,227 4,984 $ 3,645 11.051 4,761 $ 3,655 4,896 25,396 12,700 95,686 Internal Services Funds Transfer from General Fund Transfer from Other Funds Other Revenue 479 $ 474 114 64 $ 20 16 64 $ 20 16 64 $ 20 16 64 $ 20 16 735 554 178 TOTAL CAPITAL IMPROVEMENT PROGRAM $ 132.399 $ 149.885 $ 62.075 $ 50.633 $ 45.152 440.144 Transfer From General Fund Capital projects that do not directly benefit the Enterprise Funds are funded in the Capital Improvement Fund. This fund is primarily supported by an annual transfer from the General Fund, and accounts for capital repairs to the City's roads, parks and open space, and General Fund facilities. In the 2018-2022 CIP, this transfer ranges between $25.0 million and $28.0 mil- lion. This figure includes the base General Fund transfer to the capital improvement fund, rang- ing from $14.3 million in Fiscal Year 2018 to $15.8 million in Fiscal Year 2022. As part of the adoption of the FY 2018 Capital Budget, the City Council increased the annual base transfer from the General Fund by $340,000 to bring the adopted base transfer range to $14.6 million in FY 2018 and $16.1 million in FY 2022. This additional funding was available as a result of shifting maintenance costs for the Cubberley Community Center from the General Fund to the Cubber- ley Property Infrastructure Fund and is discussed further in the Public Works General Fund sec- tion of the FY 2018 Adopted Operating Budget. In addition to the base transfer amount, the additional 2 percent Transient Occupancy Tax (TOT) revenue plus new hotels ranges between $8.5 million to $10.1 million. The additional TOT revenue will support budgeted Infrastructure SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 41 SUMMARY OF CIP PROGRAM REVENUE Plan projects as well as the debt service costs beginning in Fiscal Year 2018 as a result of expected debt financing for these projects. Finally, this amount includes the annual transfer to the Cubberley Property Infrastructure Fund of $1.8 million approved in the Cubberley Lease Agreement by the City Council in 2015. Transfers From Enterprise Func s The City of Palo Alto has nine Enterprise Funds (Airport Fund, Refuse Fund, Storm Drainage Fund, Wastewater Treatment Fund, Electric Fund, Fiber Optics Fund, Gas Fund, Water Fund, and Wastewater Collection Fund). The Airport Fund, Refuse Fund, Storm Drainage Fund, and Wastewater Treatment Fund are sometimes collectively referred to as the Public Works Enter- prise Funds, while the Electric Fund, Fiber Optics Fund, Gas Fund, Water Fund, and Wastewa- ter Collection Fund are sometimes collectively referred to as the "Utility Funds." In instances where the Enterprise Funds would benefit from a General Fund project, the Enterprise Funds are charged for their proportional share. Several examples are included in the Fiscal Year 2018- 2022 CIP; including the Municipal Services Center Building A, B, and C Roofing Rehabilitation and City Facility Parking Lot Maintenance. The cost of these projects, programmed for Fiscal Years 2019 and 2022 respectively, will be split with the various Enterprise Funds according to the current usage of the space. Certificates of Partici nation The Infrastructure Plan (IP), as approved by the City Council in June 2014 (CMR# 4889), relied upon a borrowing mechanism known as Certificates of Participation (COPs) to fund a portion of the improvements outlined in the plan ($64.5 million). By pledging future City revenues gen- erated by a voter -approved two percentage point transient occupancy tax increase and addi- tional transient occupancy tax proceeds resulting from new hotels within Palo Alto, the City can borrow funds to go towards the cost of construction of IP projects such as the new Public Safety Building, a new parking Garage in the California Avenue area, and rebuilding Fire Station Number 4. Gas Tax Func The Gas Tax Fund accounts for revenues received from the State gas tax and Federal and State grants earmarked for street improvements. Use of this fund is restricted to maintenance of the road network system of the City, including sidewalks. Transfers from the Gas Tax Fund sup- ports the following CIP Projects: Street Maintenance (PE -86070) and Safe Routes to School (PL -00026). A reduction in project funding for Street Maintenance is programmed beginning in Fiscal Year 2021. This reduction is scheduled to coincide with the anticipated completion of the City's goal of reaching a citywide average Pavement Condition Index (PCI) score of 85 by 2021. It is currently assumed that the City will achieve this score by 2020, a year earlier than the stated goal. 42 SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET SUMMARY OF CIP PROGRAM REVENUE Development Impact Fees Development impact fees are collected from developers and provide funding for the City's infrastructure related to community centers, libraries, parks, public facilities, and transportation. The City Attorney provides guidance on whether a project qualifies for funding. In the 2018- 2022 CIP, five projects are supported by Parks Impact Fees: Baylands Athletic Center 10.5 Acre Expansion Plan (PG -19001), Byxbee Park Completion (PE -18006), Dog Park Installation and Renovation (PG -18001), Park Restroom Installation (PG -19000), and Turf Management Plan (PG -18002). The Byxbee Park Completion project and the utilization of $2.8 million of Park Impact Fees in FY 2019 was included in the City Council approved Infrastructure Plan. The remaining projects align with the Parks Master Plan and use Park Impact Fees to upgrade and enhance parks citywide. Federal, State, & Local Agencies The City partners with local agencies to provide support to certain capital projects. This reve- nue is typically provided as reimbursement grants or direct transfer payments. In Fiscal Year 2018, it is anticipated that the City is expected to receive approximately $13.7 million from other agencies in support of CIP projects: $11.1 million from the San Francisquito Creek Joint Powers Authority for the Golf Course Reconfiguration project (PG -13003); $1.0 million from the State of California Highway Safety Improvement Program and an additional $0.4 million from the County of Santa Clara Vehicle Registration Fee for the Street Maintenance project (PE -86070); $0.2 million from Caltrans with an additional $0.5 million from the VTA for the Charleston/Ara- stradero Corridor Project (PE -13011); $0.3 million OBAG grant for the Highway 101 Pedestrian/ Bicycle Overpass project; and $0.2 million from a Bay Area Air Quality Management District grant for the Civic Center Electrical Upgrade and EV Charger Installation project (PE -17010). In the remaining years of the Capital Improvement Program (Fiscal Years 2019 through 2022) it is anticipated that the City will receive an additional $18.8 million in funds from other agencies for capital projects programmed in the Capital Improvement Fund. Stanforc University Medical Center Development Agreement In 2011, a development agreement was established between the City of Palo Alto and the Stan- ford University Medical Center Parties. The funds received by the City as a result of this Devel- opment Agreement represent a significant portion of the funding for the Infrastructure Plan. Over the course of the 2018-2022 CIP, transfers to the Capital Improvement Fund totaling $18.8 million are anticipated. This funding will support a variety of projects including the Bicycle and Pedestrian Transportation Plan (PL -04010), the New Public Safety Building (PE -15011), the reconstruction of Fire Station 3 (PE -15003) and Fire Station 4 (PE -18004), the New Downtown Garage (PE -15007), and the Charleston Arastradero Corridor Improvements Project (PE -13011). For additional information about the development agreement, please refer to the Special Reve- nue Funds section of the Fiscal Year 2018 Operating Budget document. SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 43 SUMMARY OF CIP PROGRAM REVENUE Parking Funds Over the 2018-2022 CIP, $7.5 million is expected to be transferred from the City's parking funds for major capital projects that include $0.7 million for the Parking Lot J Elevator Modernization project (PE -18000), $0.1 million for the California Avenue District Gateway Sign (PE -17004), and $0.1 million for University Avenue Parking Improvements (PF-14003) in Fiscal Year 2018. It should be noted that the funding for Downtown Parking Automation and Management projects in FY 2019 and beyond is contingent upon rate increases for parking permits within the respec- tive parking districts. Additionally, transfers from the Downtown Parking In -Lieu Fund to the Capital Improvement Fund, totaling $2.7 million are anticipated in FY 2019 consistent with the City Council approved Infrastructure Plan and will support a portion of the costs associated with the construction of a New Downtown Parking Garage (PE -15007). Enterprise Funds Utility Rate Charges Enterprise Funds operate on a full cost recovery basis. Accordingly, all costs related to opera- tions and capital projects are recovered through utility rate charges. The Fiscal Year 2018 Oper- ating Budget document contains a detailed discussion regarding the Fiscal Year 2018 utility rate increases. Transfers within Enterprise Funds CIP projects that benefit multiple enterprise funds are funded by the beneficiary funds. One project is the application of the Geographic Information System (GIS) (WS -02014) that benefit the Water, Gas and Wastewater Collection Funds. The Water Fund hosts the GIS proj- ect, and the Gas and Wastewater Collection Fund reimburse the Water Fund for their share of the project cost. A second project is Smart Grid Technology upgrades (EL -11014) that benefits the Electric, Gas, and Water Funds. Stormwater Management Fee In April 2005, property owners approved an increase in the Storm Drainage Fee through a mail ballot process conducted in accordance with Proposition 218. Under the provisions of the 2005 ballot measure, the base rate of $13.05 was scheduled to sunset on June 1, 2017, reverting to the pre -election rate of $4.25. In an effort to reauthorize the fee through another ballot measure, staff worked with a City Manager -appointed blue ribbon committee to generate a recommendation for stormwater management funding beyond Fiscal Year 2017 and a joint committee/staff funding recommendation was presented to City Council in spring 2016. In April 2017 the Stormwater Management fee was approved by a majority of property owners via a ballot -by -mail process, establishing a base rate of $13.65 per Equivalent Residential Unit (ERU) per month along with a provision that the City Council could increase the rate on an annual basis by the local inflation rate (as measured by the Consumer Price Index) or 6 percent, whichever is less. Under the provisions of the ballot measure, the base component of the fee of $7.48 per ERU per month would be charged monthly until terminated by the City Council. 44 SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET SUMMARY OF CIP PROGRAM REVENUE Enterprise Project Name User Fee 20'1B-2022 OP Fund Plan Revenues Description Electric Fund Electric Customer Connection Connections Fees (EL -89028) $8,450,000 Fiber Optics Fiber Optic Fiber Optic $1,000,000 Fund Customer License Fees Connections (FO -10000) Gas Fund Gas System, Connection $5,561,371 Connection fees cover services for distribution Customer Fees system extension, service connection, meter charges Connections and relocation. For a list of other services refer to (GS -80017) Utility Rate Schedule G-5. Water Fund Water System, Connection $4,790,326 Connection fees cover services for distribution Customer Fees system extension, service connection, meter Connections charges, capacity fees and fire hydrants. For a list of (WS -80013) other services refer to Utility Rate Schedule W-5. Waster ater Sewer System, Connection $2,154,553 Connection fees cover services for collection system Collection Customer Fees extension, service connection, relocation of facilities Fund Connections and manholes. For a list of other services refer to (WC -80020) Utility Rate Schedule 5-5. Connection fees cover services for installation, transformers, meters for new customer, upgrading of existing customers and temporary service connection. For a list of other services refer to Utility Rate Schedule E-15. Fiber optic license fees cover installation of fiber optic infrastructure for new service connections. For a list of other services refer to Utility Rate Schedule EDF-1. User Fees and Charges Certain CIP projects in the Enterprise Funds are supported by user fees. Included in this cate- gory are certain charges to telecommunication and cable television companies pertaining to undergrounding projects. The list of projects funded by user fees and the description of each user fee are summarized in the table above. Partner Agencies The Cities of Palo Alto, Mountain View and Los Altos, the Town of Los Altos Hills, Stanford Uni- versity, and the East Palo Alto Sanitary District (the partners) participate jointly in the cost of maintaining and operating the City of Palo Alto Regional Water Quality Control Plant. The City of Palo Alto is the owner and the administrator of the Plant, and the other partner agencies reimburse the City for their share in the cost of CIP projects. Internal Service Func s The Technology Fund has six CIP projects in Fiscal Year 2018 in the total amount of $4.3 million, and the Vehicle Replacement Fund has nine CIP projects in Fiscal Year 2018 for $20.5 million. The General Fund, Capital Projects Fund and Enterprise Funds provide funding for their share of CIP Projects in the Internal Service Funds (ISF) through a cost allocation mechanism. SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 45 CITY OF PALO ALTO Capital Improvement Fund 44.8% Technology Fund 2.2% Vehicle Replacement & . Wastewater Maintenance Fund / - Treatment Fund i 4.5% 22.0% SUMMARY INFORMATION 2018 Capital Budget Expenditures by Fund - $172.9 Million Cubberley Property Infrastructure Fund 1.5 Water Fund 3.5% Electric Fund 12.2% Gas Fund 3.5% Fiber Optics Fund /Airport - Storm Drainage 1.0% Enterprise Fund Fund 3.3% 0.5% Wastewater Collection Fund 1.2% SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 47 SUMMARY INFORMATION 2018 Capital Budget Revenues by Source - $172.9 Million Certificates of Participation 17.2% Interest Income 0.6% Transfer from General Fund 13.4% Transfer from Parking Funds 0.6% Gas Tax 0.8% Impact Fees/ In -Lieu Fees 0.9% Utility Fees_' Transfer from and Charges Enterprise Funds 2.7% 0.8% Federal and State Grants 23.5% Stanford Revenue from University Other Agencies Medical Center 3.3% 8.2% Fund Balance/Reserves 28.0% 48 SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET SUMMARY INFORMATION 2018-2022 Capital Budget Expenditures by Fund - $603.5 Million Capital improvement Fund Cubberley Property 43.6% . Infrastructure Fund 1.0% Technology Fund 0.7% Vehicle Replacement & Maintenance Fund 3.4% Fiber Optics Fund 0.6% Airport Fund 3.2% Storm Drainage Fund 1.5% N_Wastewater Collection Fund 3.8% Water Fund 7.3% Electric Fund 13.7% Gas Fund 5.4% Wastewater Treatment Fund 15.7% SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 49 SUMMARY INFORMATION 2018-2022 Capital Budget Revenues by Source - $603.5 Million Fund Balance/Reserves 28.6% Transfer from Vehicle Fund 0.1% Transfer from Parking Funds 1.2% Transfer from General Fund 20.5% Transfer from Enterprise Funds 2.4% Certificates of Participation 15.5% Stanford University Medical Center 3.1% Federal and State Grants 16.7 Gas Tax 1.1% Impact Fees/In-Lieu Fees 1.2% Interest Income 0.8% Revenue from ` Utility Fees and Other Agencies Charges 4.8% 3.9% 50 SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET SUMMARY INFORMATION 2018 Capital Improvement Fund Expenditures by Category - $77.5 Million Unallocated Salaries and Benefits 3.1% Buildings and Facilities 44.9% Traffic and-/ Transportation 25.8% Department Technology Upgrades and Improvements \. 1.0% Parks and Open Space 5.7% Streets and Sidewalks 19.6% SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 51 Certificates of Participation 38.4% Interest Income 1.3% Transfer from Parking Funds 1.4% Gas Tax 1.8% SUMMARY INFORMATION 2018 Capital Improvement Fund Revenues by Source - $77.5 Million Federal ano _State Grant( 1.5% Impact Fees/ In -Lieu Fees 2.1% Stanford University Medical Center 7.4% Transfer from General Fund 29.8% Revenue from Other Agencies 16.2% 52 SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET SUMMARY INFORMATION 2018-2022 Capital Improvement Fund Expenditures by Category - $263.3 Million Traffic and Transportation_ 23.0% Streets and Sidewalks 16.2% Parks and Open Space 8.7% Department Technology Upgrades and Improvements 0.3% unallocated Salaries a 77- Benefits 7.4% Buildings and Facilities 44.4% SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 53 SUMMARY INFORMATION 2018-2022 Capital Improvement Fund Revenues by Source - $263.3 Million Transfer from General Fund 46.7% Impact Fees/In-Lieu Federal and State Fees Grants Gas Tax _2.7% 2.0%_ 2.6% Transfer from Vehicle Fund 0.1% Certificates of Participation 23.2% Interest Income 1.9% Revenue from Other Agencies 10.4% Stanford University Medical Center 7.1% Transfer from Enterprise Funds 0.4% Transfer from Parking Funds 2.8% 54 SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET DEBT POLICY AND OBLIGATIONS De at Policy and Obligations The City of Palo Alto recognizes the need for spending a prudent amount every year for ongo- ing capital replacement and rehabilitation needs. An ongoing capital improvement plan is vital to ensuring the future viability of services. To achieve this priority, the City funds its regular and ongoing capital needs primarily on a "pay-as-you-go" basis. There are, however, special or extraordinary capital improvement projects, refinancing of existing debt, and purchase of major and multiple pieces of equipment in which it is appropriate to consider debt financing. The City's updated Debt Policy establishes the guidelines to support the decision -making process for issuing debt. Original Balance Balance Issue June 30, June 30, Current Amount 2016 Additions Retirements 2017 Portion Governmental Activity Debt: General Long Term Obligations: 2002B Downtown Parking Improvements Certificates of Participation 4.55-6.00%, due 03/01/2022 2010A General Obligation Bonds 2.00-5.00%, due 08/01/2040 2013A General Obligation Bonds 2.00-5.00%, due 08/01/2043 2011 Golf Course Master Lease -Purchase Agreement 2.49%, due 09/01/2018 Add: unamortized premium $ 3,555 $ 1,135 $ 160 $ 975 $ 170 55,305 48,090 1,110 46,980 1,170 20,695 17,120 3,222 1,248 3,926 390 16,730 400 406 158 842 416 3,768 Total Governmental Activity Debt $82,777 $71,519 $0 $2,224 $69,295 $2,156 Business -type Activity Debt: Enterprise Long Term Obligations: Utility Revenue Bonds, 1995 Series A, 5.00-6.25%, due 06/01/2020 $ 8,640 $ 2,355 1999 Refunding, 3.25-5.25%, due 06/01/2024 17,735 9,680 2009 Series A, 1.80 - 4.65%, due 06/02/2035 35,015 29,745 2011 Series A, 3.00-4.00%, due 06/01/2026 17,225 12,315 Add: Unamoratized Premium 770 Energy Tax Credit Bonds 2007 Series A, 0%, due 12/15/2021 Less: Unamoratized Premiem State Water Resources Loan 2007, 0%, due 6/30/2029 2009, 2.6%, due 11/30/2030 Total Business -type Activity Debt 1,500 600 (33) 9,000 8,500 5,850 6,831 535 $ 1,820 $ 570 700 8,980 735 990 28,755 1,035 1,045 11,270 1,085 70 770 - 100 500 100 (6) (27) 450 5,400 450 378 6,453 388 $97,615 $68,113 $0 $4,262 $63,921 $4,363 DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 55 DEBT POLICY AND OBLIGATIONS De at Policy Guidelines The City's Debt Policy provides guidelines for refinancing existing debt; detailing the responsi- bilities of City staff engaged in issuing debt; delineating the debt instruments or vehicles (e.g. General Obligation Bonds or Certificates of Participation) the City can utilize; and describing situations in which tax-exempt and taxable debt can be used. The depth and breadth of the policy serve to guide current and future staff. Below are highlights of the Debt Policy guidelines for the use of debt and other financing. A. Debt may be judiciously used when some or all of the following conditions exist: • Estimated future revenue is sufficient to ensure the payment of annual debt service. • Other financing options have been explored and are not viable for the timely or economic acquisition or completion of a capital project. • A capital project is mandated by federal or state authorities with no other viable funding option available. • The capital project or asset lends itself to debt financing rather than pay-as-you-go funding based on the expected useful life of the project. • Debt will not be used to fund ongoing operating expenses of the City except for situations in which cash flow problems arise and the City may need to issue short-term Tax or Revenue Anticipation Notes. • Annual debt service shall not exceed 10 percent of annual operating expenses for the General Fund unless an exception is approved by Council. For all other City funds annual debt service shall not exceed 15 percent of annual operating expenses unless an exception is approved by Council. B. Minimize borrowing costs by: • Maximizing the use of existing resources for capital projects and equipment needs. • Issuing tax-exempt debt except in instances where IRS regulations require taxable bonds. • Striving to obtain the highest credit ratings possible. • Maintaining a competitive bid process on bond sales except for situations in which negotiated or private placement sales meet City objectives. In negotiated or private placement sales, City staff will work with its Financial Advisor to review proposed interest rates and proposed fees. • Ensuring that the type of debt and debt structure developed ensure advantageous marketing of each issue. C. Linking debt to appropriate revenue sources and project users: • When possible, tie project financing directly to users of a specific facility or use. Examples include renovation of the where user fees can offset debt service or replacing gas mains where gas rates can be increased to cover debt expense. • Using debt in the Enterprise Funds so as to avoid significant spikes in user rates by smoothing out costs over time. In addition to capital projects, the City can finance essential equipment and vehicles. These assets range from public safety vehicles to utility equipment. The underlying asset must have a 56 DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET DEBT POLICY AND OBLIGATIONS minimum useful life of three years. Short-term financings, including loans and capital lease pur- chase agreements, are executed to meet such needs. It has been the City's practice to fund these purchases with existing resources; however, debt financing flexibility for future needs remains an option. Also, the Chief Financial Officer or Director of Administrative Services, supported by the Trea- sury Division, will periodically evaluate its existing debt and execute re -financings when eco- nomically beneficial. A refinancing may include the issuance of bonds to refund existing bonds or the issuance of bonds in order to refund other obligations. A net present value analysis, both in dollar and percentage terms, will be conducted to determine whether a re -financing is opti- mal. As a "rule of thumb," a minimum 3 percent net present value savings will be used as a basis to begin refinancing efforts. As with new debt, all refinancing must be approved by Council. Recently, the state legislature adopted Senate Bill 1029 (Hertzberg), amending Government Code section 8855 to place additional reporting obligations on issuers of public debt, effective January 1, 2017. The amendments require an issuer to certify that they have adopted a debt pol- icy concerning the use of debt and that the proposed debt issuance is consistent with that Pol- icy. Though the City's existing Debt Policy and practice substantially complies with the new requirements, minor updates was approved by the City Council to the Debt Policy to explicitly comply with SB 1029 requirements. This statue also added additional reporting requirement to the California Debt and Investment Advisory Commission (CDIAC) such as the submission of annual report for any issue of debt. Legal Debt Limit Based upon the assessed valuation of $29.4 billion for the fiscal year ending June 30, 2016, the City is limited to general obligation indebtedness of $1.04 billion. As of June 30, 2016, the amount of debt applicable to the debt limit is $65.2 million, which is well below its legal debt limit. The debt amount is related to the voter approved general obligation bonds to renovate and build out the City's libraries including the Mitchell Park Library and Community Center. Dept Ooligations Summaries of City of Palo Alto debt activity for Fiscal Year 2017 are provided in the following section. DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 57 DEBT POLICY AND OBLIGATIONS De at Obligation Descri ations 2002B Downtown Parking Improvement Project Certificates of Participation (COPs) On January 16, 2002, the City issued $3.6 million of COPs to finance the construction of certain improvements to the non -parking area contained in the City's Bryant/Florence Garage complex. Due to lower construction costs, $0.9 million in par bonds were paid off early in January 2005. Principal payments are due annually on March 1 and interest payments semi-annually on March 1 and September 1, and are payable from lease revenues received by the Corporation from the City's available funds. As of June 30, 2017, there will be $1 million principal and $0.2 million interest as the remaining debt service on the bonds with final payment occurring in Fiscal Year 2022. 2010A and 2013A General Obligation (GO) Bonds On June 30, 2010, the City issued the first series of $55.3 million and on June 26, 2013 the sec- ond series of $20.6 million of GO bonds to finance costs for constructing a new Mitchell Park Library and Community Center, as well as substantial improvements to the Rinconada (formerly Main) Library and the Downtown Library. Principal payments are due annually on August 1 and interest payments semi-annually on February 1 and August 1 from 2 percent to 5 percent, and are payable from property tax revenues. As of June 30, 2017, for the above 2010 and 2013 bonds, $47 million and $16.7 million principal and $30.7 million and $9.8 million interest as the remaining debt service on the bonds with final payment occurring in Fiscal Year 2041 and Fiscal Year 2042, respectively. 2011 Golf Course Master Lease -Purchase Agreement On August 2, 2011, the City entered into a master lease -purchase agreement with JP Morgan Chase Bank, N.A. to finance redemption of the 1998 Golf Course COPs. The lease is secured by a first priority security interest in eighteen Fire Department emergency vehicles. Lease pro- ceeds were $3.2 million. Principal payments are due annually on September 1 and interest pay- ments are due semi-annually on September 1 and March 1 at a rate of 2.49 percent, payable from General Fund revenues. As of June 30, 2017, there will be $0.8 million in principal and $21,091 in interest as the remain- ing debt service on the bonds with final payment occurring in Fiscal Year 2019. 1995 Utility Revenue Bonds, Series A The City issued Utility Revenue Bonds on February 1, 1995 to finance certain extensions and improvements to the City's Storm Drainage and Surface Water System. The Bonds are special obligations of the City payable solely from and secured by a pledge of and lien upon the reve- nues derived by the City from the funds, services and facilities of all Enterprise Funds except the 58 DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET DEBT POLICY AND OBLIGATIONS Refuse Fund and the Fiber Optics Fund. Principal payments are payable annually on June 1, and interest payments semi-annually on June 1 and December 1. In lieu of a reserve fund, the Bonds are secured by a Surety Bond issued by AMBAC Indemnity Corporation. The pledge of future Net Revenues for the above funds ends upon repayment of the $1.8 million principal and $0.2 million interest as the remaining debt service on the bonds with final pay- ment occurring in Fiscal Year 2020. 1999 Utility Revenue and Refunding Bonds, Series A The City issued Utility Revenue Bonds on June 1, 1999 to refund the 1990 Utility Revenue Refunding Bonds, Series A and the 1992 Utility Revenue Bonds, Series A, and to finance rehabil- itation of the Wastewater Treatment System's two sludge incinerators. The 1990 Utility Revenue Refunding Bonds, Series A and the 1992 Utility Revenue Bonds, Series A, were subsequently retired. The 1999 Bonds are special obligations of the City payable solely from and secured by a pledge of and lien upon certain net revenues derived by the City's Sewer System and its storm and surface water system (the "Storm Drain System"). As of June 30, 2001, the 1999 Bonds had been allocated to and were repayable from net revenues of the following enterprise funds: Wastewater Collection (10.2 percent), Wastewater Treatment (64.6 percent) and Storm Drain (25.2 percent). Principal payments are payable annually on June 1, and interest payments semi- annually on June 1 and December 1. In lieu of a reserve fund, the Bonds are secured by a Surety Bond issued by AMBAC Indemnity Corporation. The pledge of future Net Revenues for the above funds ends upon repayment of the $9 million principal and $2.2 million interest as the remaining debt service on the bonds as of June 30, 2017, with final payment occurring in Fiscal Year 2024. 2007 Electric System Clean Renewable Energy Tax Credit Bonds On November 1, 2007 the City issued $1.5 million of Electric Utility Clean Renewable Energy Tax Credit Bonds (CREBS), 2007 Series A, to finance the City's photovoltaic solar panel project. The bonds do not bear interest. In lieu of receiving periodic interest payments, bondholders are allowed federal income tax credit in an amount equal to a credit rate for such CREBS multiplied by the outstanding principal amount of the CREBS owned by the bondholders. The Bonds are payable solely from and secured solely by a pledge of the Net Revenues of the Electric system and other funds pledged therefore under the Indenture. The pledge of future Electric Fund Net Revenues ends upon repayment of the $0.6 million as the remaining debt service on the bonds as of June 30, 2017 with final payment occurring in Fis- cal Year 2022. 2009 Water Revenue Bonds, Series A On October 6, 2009, the City issued Water Revenue Bonds in the amount of $35.5 million to finance certain improvements to the City's water utility system. Principal payments are due annually on June 1, and interest payments are due semi-annually on June 1 and December 1, from 1.80 percent to 5.95 percent. The final debt service payment will be made in Fiscal Year DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 59 DEBT POLICY AND OBLIGATIONS 2035. When these bonds were issued they were designated as "Direct Payment Build America Bonds" under the provisions of the American Recovery and Reinvestment Act of 2009 ("Build America Bonds"). The City expected to receive a cash subsidy payment from the United States Treasury equal to 35 percent of the interest payable on the 2009 bonds, however, due to the United States federal government budget (sequestration) cuts, in calendar year 2013, the receipts are 32 percent of interest payable. The lien on the 1995 Bonds on the Net Revenues is senior to the lien on Net Revenues securing the 2009 Bonds and the 2002 Bonds. The City received subsidy payments amounting to $518,977, which represents 32.6 percent of the two interest payments due on June 1, 2016 and December 1, 2016. The pledge of future Net Revenues of the above funds ends upon repayment of the $28.8 mil- lion principal and $17.4 million interest as the remaining debt service on the bonds as of June 30, 2017 with final payment occurring in Fiscal Year 2035. 2007 State Water Resources Loan In October 2007, the City approved the $9.0 million loan agreement with State Water Resources Control Board (SWRCB) to finance the City's Mountain View/Moffett Area reclaimed water pipeline project. Under the terms of the contract, the City agreed to repay $9.0 million to the State in exchange for receiving $7.5 million in proceeds to be used to fund the Project. The dif- ference between the repayment obligation and proceeds amounts to $1.5 million and represents in -substance interest on the outstanding balance. Loan proceeds are drawn down as the project progresses and debt service payments commence on June 30, 2010. Concurrently with the loan, the City entered into various other agreements including a cost sharing arrangement with the City of Mountain View. Pursuant to that agreement, the City of Mountain View agreed to finance a portion of the project with a $5 million loan repayable to the City. This loan has been recorded as "Due from other government agencies" in the financial statements. The pledge of future Net Revenues of the above funds ends upon repayment of the $4.5 million principal and $0.9 million in -substance interest as the remaining debt service on the bonds as of June 30, 2017 with final payment occurring in Fiscal Year 2029. 2009 State Water Resources Loan In October 2009, the City approved an $8.5 million loan agreement with the State Water Resources Control Board (SWRCB) to finance the City's Ultraviolet Disinfection project. As of June 30, 2011, the full loan in the amount of $8.5 million was drawn down and became outstand- ing. Interest in the amount of $96,000 was accrued and added to the outstanding balance. The pledge of future Net Revenues of the above funds ends upon repayment of the $6.1 million principal and $1.2 million interest as the remaining debt service on the bonds as of June 30, 2017 with final payment occurring in Fiscal Year 2030. 2011 Utility Revenue Bonds, Series A On September 22, 2011 the City issued Utility Revenue Bonds to refinance the 2002 Utility reve- nue bonds which was issued for certain improvements to the City's water and natural gas utility 60 DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET DEBT POLICY AND OBLIGATIONS system. The refinancing resulted in net present value savings of 16.9 percent and cash savings over 15 years of $4.0 million. Principal payments are due annually on June 1, and interest pay- ments are due semi-annually on June 1 and December 1 from 3 percent to 4 percent. The Reve- nue Bonds are secured by net revenues generated by the Water Services and Gas Services Funds. The pledge of future Net Revenues of the above funds ends upon repayment of the $10.2 million principal and $1.5 million interest as the remaining debt service on the bonds as of June 30, 2017 with final payment occurring in Fiscal Year 2026. Credit Rating Agencies Credit rating a critical component of strong municipal management. According to Moody's Investors Service, reserves are an important factor in the analysis of a municipality's fiscal health and, therefore, a jurisdiction's fiscal policies should include a plan for maintaining reserves. Rat- ing agencies view sound reserves favorably, thus improving a municipality's rating and its ability to obtain low-cost financing for important projects. The City is proud to report that both Moody's and Standard and Poor's (S&P) awarded their highest credit ratings, Triple A, to the City's General Obligation Bonds for library and community center capital improvements in 2010 and it was most recently reaffirmed in 2013. These ratings demonstrate that Palo Alto's pru- dent financial management and fiscal strength are viewed most favorably by credit agencies. The four Utility bonds (1995,1999, 2009, & 2001) that are rated also received, by S&P, their high- est credit rating of Triple A. Moody's has rated these Utility bonds with their second highest (Aa1) or third highest (Aa2) ratings. DEBT POLICY AND OBLIGATIONS • i";ITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 61 62 CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL FUNDS PROJECTS CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 63 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 65 CAPITAL IMPROVEMENT FUND Overview Capital improvement projects that are not funded by the enterprise/internal service funds are supported by the General Fund as well as through grants and reimbursements from other agen- cies. Examples of projects accounted for within the Capital Improvement Fund include street maintenance, traffic signal and sidewalk modifications, park renovations, and improvements to libraries, community centers, and public safety facilities. For the entire Capital Improvement Fund, over one hundred projects are programmed over the 2018-2022 CIP, with a cumulative total cost of $263.3 million. Of this amount, $77.5 million is approved for Fiscal Year 2018, which includes $25.9 million for the continuation of projects approved by the City Council in prior fis- cal years. The budget for the Capital Improvement Fund is divided into five categories: Build- ings and Facilities, Department Technology Upgrades and Improvements, Parks and Open Space, Streets and Sidewalks, and Traffic and Transportation. The primary funding source for the Capital Improvement Fund is the annual transfer from the General Fund. In Fiscal Year 2018, this transfer will be $23.1 million, which includes the annual base transfer of $14.6 million and the City Council approved Transient Occupancy Tax transfer of $8.5 million to support the City Council approved Infrastructure Plan. The Infrastructure Plan (IP), which consists of nine top prior- ity capital projects recom- mended by the Council Infrastructure Committee and approved by the Council in June 2014 is accounted for within the Capital Improvement Fund. In the 2017-2021 CIP, the Infrastruc- ture Plan was estimated at $128.8 million; however, it is $20,000,000 important to note that the cost estimates used to develop the $0 original plan did not include funding for public art at these projects, salaries and benefits for City staff to design and manage the projects, and costs for construction have increased since the initial plan was approved. New cost estimates on some of the Infrastructure Plan projects have increased the cost of the plan to approximately $196.0 mil- lion over the 2018-2022 CIP. Capital Improvement Fund Expenditures $120,000,000 $100,000,000 $80,000,000 $60,000,000 $40,000,000 A I % •_. ■♦ ♦ V.... FY 2018 FY 2020 FY 2022 Adopted Projected Projected FY 2014 Actuals 2016 Actuals CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 66 CAPITAL IMPROVEMENT FUND The Infrastructure Plan includes the following projects: • a new public safety building • two fire station replacements • a new parking garage in the downtown area • a new garage in the California Avenue area • the completion of Byxbee Park • the Highway 101 Pedestrian Bicycle Bridge • the Charleston/Arastradero Corridor Improvements • the Bicycle and Pedestrian Transportation Plan As discussed in the Transmittal Letter, and similar to the FY 2017-2021 CIP, a $30 million Infra- structure Plan Contingency Reserve has been set aside to fund some of the cost increases in the IP; however, at this time this funding level is not anticipated to be enough to cover the IP project costs as well as fund the other planned Capital Improvement Fund projects pro- grammed into the 5 year CIP. Further information on the Infrastructure Plan and overall funding strategy for the Capital Improvement Fund can be found in the FY 2018 Budget Adoption mem- orandum (CMR #8186). Builc ings anc Facilities The Buildings and Facilities category includes projects to maintain the City's existing buildings and facilities as well as projects that provide funding for new facilities. Buildings and facilities include City Hall, other City staff office locations, community centers, libraries, theaters, fire sta- tions, park restrooms, parking garages, and City -owned facilities leased to private parties. Proj- ects to improve the Cubberley Community Center are included separately within the Cubberley Property Infrastructure Fund and discussed elsewhere in this document. The 2018-2022 Capital Improvement Program includes projects totaling $115.8 million, with $33.8 million allocated in Fiscal Year 2018. Of this amount, $16.7 million is for the continuation of projects approved by the City Council in prior fiscal years. The Buildings and Facilities category includes the following Council Infrastructure Plan projects: Public Safety Building, Fire Station #3 Replacement, Fire Station #4 Replacement, Downtown Parking Garage, and California Avenue Area Parking Garage. These projects account for $148.2 million of the Infrastructure Plan. The total funding amount of $115.8 million for Building and Facilities over the 2018-2022 CIP represents approxi- mately 45 percent of the total Capital Improvement Fund CIP Plan. Infrastructure Inventory - Summary of Buildings & Facilities CLASSIFICATION QUANTITYSQUARE FOOTAGE Civic Center & Municipal Services Center 2 157,593 Community Centers 3 68,752 Libraries 5 91,916 Fire Stations 6 25,847 Parking Garages 8 982,966 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 67 CAPITAL IMPROVEMENT FUND Recent Accomplishments • Completion of the improvements to Lucie Stern Community Center and Community Theater as part of the Lucie Stern Buildings Mechanical and Electrical Upgrades project, including a full heating, ventilation, and air conditioning system for the Community Center. • Completion of the Baylands Nature Interpretive Center Facility Improvements project, which replaced decking, railings, and exterior wood siding, and reconfigured the restrooms to improve accessibility and to better serve visitors, children and classes. • Approval of the design for the Fire Station 3 Replacement project by the Architectural Review Board. • Completion of design for the Ventura Buildings Improvements project. 2018-2022 Capital Improvement Program Recurring Projects There are six recurring projects in the Buildings and Facilities category: • Americans With Disabilities Act Compliance (Fiscal Year 2018: $0.4 million, 2018-2022 CIP: $1.1 million) • Building Systems Improvements (Fiscal Year 2018: $0.3 million, 2018-2022 CIP: $1.3 million) • City Facility Parking Lot Maintenance (Fiscal Year 2018: $0.9 million, 2018-2022 CIP: $2.4 million) • Facility Interior Finishes Replacement (Fiscal Year 2018: $0.4 million, 2018-2022 CIP: $1.1 million) • Roofing Replacement (Fiscal Year 2018: $1.0 million, 2018-2022 CIP: $2.4 million) • University Avenue Parking Improvements (Fiscal Year 2018: $0.5 million, 2018-2022 CIP: $0.5 million) Activities planned for Fiscal Year 2018 under these projects include parking lot resurfacing at University Avenue area Lot K (Lytton/Waverley) and Lot C (Ramona/Lytton), Ventura Commu- nity Center, and Midtown Shopping Center. Other work includes electrical upgrades at the Golf Course buildings, installation of a new boiler at the Utility Control Center building, re -roofing of Ventura Community Center units 1, 2, and 3, and upgrades to Ventura Community Center restrooms. Finally, the Americans With Disabilities Act Compliance project will complete the update to the City's 20 -year old ADA Transition Plan, identifying and planning for upcoming accessibility improvement needs. Non -Recurring Projects Design work on the Public Safety Building, California Avenue Area Parking Garage, and Down- town Parking Garage projects will be a high priority in Fiscal Year 2018, and construction of the Fire Station 3 Replacement project will begin in fall 2017. Other significant activities planned for Fiscal Year 2018 include construction of the Ventura Buildings Improvements project and the City Hall Floor 4 and 5 Remodel projects. Additional funding provided in Fiscal Year 2018 ($3.0 million) will allow the remaining work under the Lucie Stern Buildings Mechanical and Electrical Upgrades project, which addresses the Children's Theater, to be completed. New funding allo- cated to the Civic Center Waterpoofing Study and Repairs project ($0.3 million) will address 68 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND known waterproofing issues on King Plaza. New funding in the Fire Ringdown System Replace- ment project ($0.4 million) will provide a ringdown system for dispatching emergency person- nel that will be Internet Protocol -based and will interface with Mountain View and Santa Clara County to reduce response times. New projects in Fiscal Year 2018 include the High Street Parking Garage Waterproofing Study and Repair project ($0.05 million), which will investigate observed water damage to the Lot R parking garage in Fiscal Year 2018 and fund repairs the following year. Additionally, the Parking Lot J Elevator Modernization project ($0.7 million) will renovate the two elevators in the Cow- per/Webster garage and address accessibility standards. The JMZ Renovation project ($0.7 million) provides funding to temporarily relocate the Palo Alto Junior Museum & Zoo (JMZ) for two years to the Cubberley Community Center to facilitate construction of a new JMZ at the current site. De oartment Technology Upgrac es This category includes one non -recurring project, Self -Contained Breathing Apparatus (SCBA) Replacement, for $800,000 in FY 2018. The Fire Department's current SCBAs are nearing the end of their useful life and they are used by firefighters whenever they enter hazardous condi- tions responding to fire and hazardous materials incidents to provide breathable air where the atmosphere is immediately dangerous to life or health. Parks anc Open Space Maintenance, repair, and replacement of Open Space and Park amenities are managed jointly by the Community Services and Public Works Departments. Generally, Community Services over- sees smaller projects as well as recurring projects with Public Works Engineering Services facili- tating major one-time projects. The 2018-2022 CIP includes funding totaling $24.0 million in this category, with $5.4 million allocated in Fiscal Year 2018. Of this amount, $3.6 million is for the continuation of projects approved by the City Council in prior fiscal years. The total funding amount of $24.0 million for Parks and Open Space over the 2018-2022 CIP represents approxi- mately 9 percent of the total Capital Improvement Fund CIP Plan. Infrastructure Inventory - Summary of Parks & Open Space CLASSIFICATION QUANTITY Parks 33 City Open Space/Conservation Lands 4 Parks, Preserves, and Open Space Acreage 8,271 Picnic Areas 39 Athletic Fields 33 Recent Accomplishments ▪ Completion of Bowden Park Improvements project . Renovation of Sarah Wallis Park CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 69 CAPITAL IMPROVEMENT FUND • Turf replacement at Stanford/Palo Alto Playing Fields . Golf Course Driving Range expansion 2018-2022 Capital Improvement Program Recurring Projects There are seven recurring projects in the Parks and Open Spaces category: • Art in Public Spaces (2018: $0.5 million, 2018-2022 CIP: $1.9 million) ▪ Benches, Signage, Fencing, Walkways, and Perimeter Landscaping (2018: $0.3 million, 2018- 2022 CIP: $0.9 million) • Off Road Pathway Resurfacing and Repair (2018: $0.2 million, 2018-2022 CIP: $0.7 million) • Open Space Lakes and Ponds (2018: $0.05 million, 2018-2022 CIP: $0.2 million) • Open Space Trails and Amenities (2018: $0.2 million, 2018-2022 CIP: $0.9 million) • Parks and Open Space Emergency Repairs (2018: $0.1 million, 2018-2022 CIP: $0.4 million) • Tennis and Basketball Court Resurfacing (2018: $0.5 million, 2018-2022 CIP: $1.4 million) Funding for the other recurring projects within this category has not significantly changed from levels included in prior years. Non -Recurring Projects Significant projects included in this category during the 2018-2022 CIP include the Golf Course Restoration Project and improvements at various parks (Bol, Boulware, Cameron, Heritage, Hoover, Johnson, Mitchell, Peers, Ramos, Rinconada, Robles, Seale, and Werry). Other invest- ments in open space areas are also included in the CIP plan, such as the Buckeye Creek Hydrol- ogy Study, Golf Course Driving Range Net and Artificial Turf Replacement, a Baylands Comprehensive Conservation Plan, and the Byxbee Park Completion project. The Golf Course Restoration Project is now scheduled to be completed in Fiscal Year 2018. The timeline for this project, which will renovate the Municipal Golf Course in accordance with the City Council - approved conceptual plan, was extended due to difficulties in securing the regulatory permits required for this project. A revised project timeline and the final funding mechanisms were approved by the City Council in June 2016 with a July 1, 2016 begin date. The Buckeye Creek Hydrology Study, will analyze flooding conditions, recommend flood control structures, and provide drainage and erosion control solutions for the creek located within Foothills Park. The study will consider maintenance needs and land stewardship practices, with total funding for the study in the amount of $166,000. The Baylands Comprehensive Conservation Plan will examine native vegetation, wildlife habitat resources, and wildlife -appropriate public access for the entire Baylands, including Byxbee Park. The preparation of this plan, anticipated to cost $330,000, will provide needed information on the best areas to maintain as wildlife habitat and appropriate areas to develop trails or other recreation amenities. The project now also includes design for interpretive messaging and design for placement of public art. Lastly, the CIP plan includes $3.0 million for the Byxbee Park Completion project. This project, included in the Infra- structure Plan and mostly offset with park impact fee funds, provides funding for the remaining improvements to Byxbee Park, following the completion of the remaining landfill capping work. 70 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Streets and Sidewalks The Streets and Sidewalks category includes projects to maintain and repair the City's streets, sidewalks, bridges, streetlights, and other related infrastructure such as curb and gutter, medi- ans, and thermoplastic lane markings. This category has seen significant funding increases in recent years in response to City Council goals and recommendations of the Infrastructure Blue Ribbon Commission (IBRC). A cumulative total of $42.7 million is included in this category within the 2018-2022 CIP, with $15.2 million allocated in Fiscal Year 2018. Of this amount, $2.3 million is for the continuation of projects approved by the City Council in prior fiscal years. In 2011, the City Council increased funding for the Street Maintenance program and set a goal of raising the citywide average Pavement Condition Index (PCI) score from 72 to 85 by 2021. A PCI score of 85 represents "very good" to "excellent" pavement conditions. The Fiscal Year 2018 Street Maintenance funding level of $6.6 million is more than triple the earlier base budget, and the citywide average PCI goal is expected to be reached in 2019, two years earlier than the initial goal. As a result, beginning in Fiscal Year 2021, Street Maintenance funding is being reduced to $3.7 million. The funding level for Sidewalk Repairs was also increased, with additional funding of $1.0 million per year since Fiscal Year 2013 allowing the Sidewalks program to eliminate its accumulation of deferred maintenance or "catch-up" work and to achieve its 1986 goal of completing work in all 23 sidewalk "districts" by 2016. Beginning in Fiscal Year 2018, the annual funding Sidewalk Repairs is reduced by $0.5 million pending recommendations from an assessment study that will be completed in Fiscal Year 2018. The total funding amount of $42.7 million for Streets and Sidewalks represents approximately 16 percent of the total Capital Improvement Fund CIP. Infrastructure Inventory - Summary of Streets and Sidewalks CLASSIFICATION QUANTITY Streets maintained 471 lane miles Sidewalks maintained 7.5 million square feet Streetlights maintained 6,500 Bridges maintained 74 Recent Accomplishments • Increased the citywide average Pavement Condition Index score to 83 at the end of Calendar Year 2016. • Completion of the Dinah Summerhill Pedestrian/Bicycle Path in Fall 2016. • Completion of construction work to complete the cycle of all 23 sidewalk districts at the end of Calendar Year 2016. Increased sidewalk repairs funding recommended by the Infrastructure Blue Ribbon Commission has allowed the program to meet the 1986 goal of completing work in all districts within 30 years. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 71 CAPITAL IMPROVEMENT FUND 2018-2022 Capital Improvement Program Recurring Projects There are six recurring projects in the Streets and Sidewalks category: • Curb and Gutter Repairs (2018: $0.9 million, 2018-2022 CIP: $1.5 million) • Sidewalk Repairs (2018: $2.4 million, 2018-2022 CIP: $7.8 million) • Sign Reflectivity Upgrade (2018: $0.1 million, 2018-2022 CIP: $0.3 million) • Street Lights Improvements (2018: $0.3 million, 2018-2022 CIP: $0.9 million) • Street Maintenance (2018: $7.0 million, 2018-2022 CIP: $26.5 million) • Thermoplastic Lane Marking and Striping (2018: $0.1 million, 2018-2022 CIP: $0.5 million) Activities for Fiscal Year 2018 under these projects consist of ongoing planned repair activities, as well as providing funding for unplanned needs that may arise. The Street Maintenance proj- ect will continue to implement its five-year plan in close coordination with Utilities and Trans- portation projects. With the 2019 goal of achieving a citywide Pavement Condition Index of 85 approaching, the Street Maintenance project budget is scheduled to be reduced in Fiscal Years 2021 and 2022 to a level sufficient to maintain the new street conditions. The recent passage of SB1 for Road Maintenance and Rehabilitation is estimated to provide an additional $1.2 million by Fiscal Year 2019. This funding could supplement and enhance the City's street maintenance program, possibly allowing some funds to be reallocated to other capital projects with Council approval. Finally, annual funding for the Sidewalk Repairs project was reduced by $500,000 pending the completion of the assessment study to determine improvements to the district - based cycle. Non -Recurring Projects While most Streets and Sidewalks work is completed through recurring projects, there are a few non -recurring projects with activities planned for Fiscal Year 2018. Completion of the Environ- mental Impact Report for the Newell Road/San Francisquito Creek Bridge Replacement project will result in selection of a preferred option, and the permitting process for the project will be initiated. The California Avenue Gateway Signs project will design and install new signs in the California Avenue District. A CalTrain Corridor Video Management System will be designed and installed at the four at -grade crossings in Palo Alto along the CalTrain corridor. Traffic and Transportation Projects in this category support the development and implementation of a sustainable trans- portation system, including walking, biking, ridesharing, transit, and other methods of non-SOV (single occupancy vehicle). Planning, design, and construction of Traffic and Transportation projects are managed jointly by the Transportation Division of the Planning and Community Environment Department and the Public Works Department. Over the course of the 2018-2022 CIP, a cumulative total of $60.6 million is programmed, with $20.0 million allocated in Fiscal Year 2018. Of this amount, $3.3 million is for the completion of projects approved by the City Council in prior fiscal years. The overall funding level of $60.2 million for programmed projects represents 23% of the total Capital Improvement Fund CIP. 72 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Recent Accomplishments ▪ Middlefield Road and North Carolina Avenue complete street improvements ▪ Addition of 53 countdown pedestrian traffic signal heads throughout Downtown • Reconstruction of the intersection of the Bol Park Path and Matadero Avenue • Installation of buffered Class II bicycle lanes on Hansen Way • Implementation of a new residential preferential parking program in Evergreen Park and Mayfield • Completion of the Dinah-Summerhill Pedestrian/Bicycle Path • Construction of a new shared -use path between the Palo Alto Transit Center Path and Quarry Road 2018-2022 Capital Improvement Program Recurring Projects There are four recurring projects within the Traffic and Transportation category. • Bicycle + Pedestrian Transportation Plan (2018: $5.0 million, 2018-2022 CIP: $14.9 million). • Safe Routes to School (2018: $0.2 million, 2018-2022 CIP: $1.2 million) • Traffic Signal and Intelligent Transportation Systems (2018: $0.4 million, 2018-2022 CIP: $2.2 million) • Transportation and Parking Improvements (2018: $0.3 million, 2018-2022 CIP: $2.4 million) Together, these projects improve transportation and safety and implement the Palo Alto Bicycle + Pedestrian Plan, which represents the majority of funding within this category. This project provides funding for the design and construction of bicycle boulevards, enhanced bikeways, shared -use paths, bicycle parking and a citywide bicycle sharing system. This project was included in the Infrastructure Plan, and partially funded through transfers from the Stanford University Medical Center Development Agreement Fund. Non -Recurring Projects Non -Recurring projects within this category include parking, intersection, and street projects. These projects are for discrete activities such as parking signage, parking wayfinding, intersec- tion improvements, or design or construction projects not included within the Bicycle + Pedes- trian Transportation Plan. There are several significant projects that fall within this category: • Charleston/Arastradero Corridor Improvements: This project provides funding for the reconfiguration of the Charleston/Arastradero corridor, including engineering design and construction of new landscaped median islands, enhanced bike lanes, new street trees and landscaping, and bulb -outs. The final design for the corridor will be completed and the first phase of construction will start in Fiscal Year 2018. (2018: $4.7 million, 2018-2022 CIP: $9.4 million) • Downtown Automated Parking Guidance Systems: This project includes the design of automated parking guidance systems for the Downtown lots and garages. The final design for the systems will be completed in Fiscal Year 2018 with planned implementation scheduled in Fiscal Year 2019. The 2018-2022 CIP assumes a transfer from the University CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 73 CAPITAL IMPROVEMENT FUND Avenue Parking Permit Fund to fund this project. (2018: $0.03 million, 2018-2022 CIP: $2.1 million) • Downtown Mobility and Safety Improvements: This project includes planning, design and construction for improvements in Downtown Palo Alto, including but not limited to installation of separated bikeways, additional bike parking, and traffic signal re -timing and calibration. (2018: $0.8 million, 2018-2022 CIP: $0.9 million) • Downtown Parking Wayfinding: This project includes design of new parking wayfinding signage and replacements of existing lot, garage and wayfinding signage in the Downtown core. (2018: $0.4 million, 2018-2022 CIP: $0.6 million) • Embarcadero Road at El Camino Improvements: This project includes planning, design and construction of bicycle, pedestrian and traffic circulation improvements along Embarcadero Road between Bryant Street and El Camino Real in response to resident and City Council concerns regarding congestion along Embarcadero Road. (2018: $4.3 million, 2018-2022 CIP: $4.3 million) • Quarry Road Improvements: This project includes planning and construction of improvements at Quarry Road between El Camino Real and Welch Road, and pedestrian and bike improvements and landscaping between the Palo Alto transit center and Quarry road. (2018: $0.6 million, 2018-2022 CIP: $0.6 million) • Residential Preferential Parking: The project allows for the planning and implementation of additional RPP Districts throughout the City as they become implemented. (2018: $0.2 million, 2018-2022 CIP $0.4 million) • El Camino Real Pedestrian Safety and Streetscape Project: This project includes improvements focused on pedestrian safety at crosswalks and area streetscape. (2018: $.08 million, 2018-2022 CIP $5.6 million) Summary of Capital Activity CAPITAL IMPROVEMENT FUND Project Number Project Title FY 2016 Actuals FY 2017 Estimate FY 2018 Adopted FY 2019 FY 2020 FY 2021 FY 2022 5 -Year Total Source of Funds Beginning Fund Balance Infrastructure Reserve - Beginning Fund Balance Reserve: Infrastructure Plan Reserve: Infrastructure Plan Contingency Reserve: Library Bond Proceeds Reserve: Roth Building & Sea Scout Building TDRs Total Beginning Fund Balance General Fund Contributions 59,157,565 59,162,056 22,236,082 10,996,219 (4,348,585) (13,176,959) (10,481,637) 5,225,119 O 10,128,386 23,799,430 12,268,417 0 0 0 36,067,847 O 0 0 25,800,000 53,300,000 53,300,000 53,300,000 185,700,000 5,349,000 711,000 0 0 0 0 0 0 0 4,609,386 4,609,386 4,609,386 4,609,386 4,609,386 4,609,386 23,046,930 64,506,565 74,610,828 50,644,898 53,674,022 53,560,801 44,732,427 47,427,749 250,039,896 Annual General Fund Capital Transfer 13,831,005 8,624,849 14,602,321 14,957,802 15,322,524 15,696,730 16,081,016 76,660,393 74 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Project Number PL -15003 PL -12000 Project Title Transfer from General Fund - Additional Hotels and 2 % TOT increase Interest Income Midyear Adjustments Residential Preferential Parking Transportation and Parking Improvements Total General Fund Contributions Project Reimbursements & Fund Transfers FY 2016 Actuals 7,651,000 1,101,547 7,000,000 19,327 0 Transfer from California Avenue Parking District Fund PE -17004 California Avenue District Gateway Signs FY 2017 Estimate 8,202,203 800,000 4,327,000 0 200,000 FY 2018 Adopted 8,514,000 1,000,000 0 0 0 FY 2019 FY 2020 FY 2021 8,846,000 9,204,000 9,688,000 1,000,000 1,000,000 1,000,000 O 0 0 O 0 0 0 0 0 FY 2022 10,095,000 1,000,000 0 0 0 5 -Year Total 46,347,000 5,000,000 0 0 0 29,602,879 22,154,052 24,116,321 24,803,802 25,526,524 26,384,730 27,176,016 128,007,393 0 0 150,000 0 0 0 0 150,000 Total Transfer 0 0 150,000 Transfer from Charleston/Arastradero Development Impact Fee Fund PE -13011 Charleston/Arastradero Corridor Project 250,000 Total Transfer Transfer from Gas Tax Fund PE -86070 Street Maintenance PL -00026 Safe Routes To School PL -12000 Transportation and Parking Improvements Total Transfer 0 0 0 0 0 150,000 0 0 0 0 0 0 250,000 0 0 0 0 0 0 0 1,300,000 1,300,000 1,300,000 1,300,000 1,270,000 1,270,000 1,270,000 6,410,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 500,000 O 0 0 0 0 0 0 0 Transfer from Parks Development Impact Fee Fund PG -19001 PE -18006 PG -18001 PG -19000 PG -18002 Baylands Athletic Center 10.5 Acre Expansion Plan Byxbee Park Completion Dog Parks Park Restroom Installation Turf Management Plan 1,400,000 1,400,000 1,400,000 1,400,000 1,370,000 1,370,000 1,370,000 6,910,000 O 0 0 100,000 0 0 0 100,000 O 0 0 2,800,000 0 0 0 2,800,000 O 0 150,000 0 150,000 0 150,000 450,000 O 0 0 350,000 0 350,000 0 700,000 O 0 100,000 0 0 0 0 100,000 Total Transfer 0 0 250,000 3,250,000 150,000 350,000 150,000 4,150,000 Transfer from Refuse Fund AC -86017 Art In Public Spaces 25,000 0 0 0 0 0 0 0 Municipal Service Center Lighting, PF-16006 Mechanical, and Electrical 28,070 0 0 0 0 0 0 0 Improvements PF-17000 Municipal Service Center A, B, & C Roof 0 0 0 19,000 19,000 Replacement PL -15003 Residential Preferential Parking 15,810 0 0 0 0 0 0 0 Total Transfer 68,880 0 0 19,000 0 0 0 19,000 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 75 CAPITAL IMPROVEMENT FUND Project Number Project Title FY 2016 Actuals FY 2017 Estimate Transfer from Stanford University Medical Center Development Agreement Fund PL -04010 PE -13011 PE -15003 PE -18004 PE -15007 PE -15001 PL -16000 Bicycle and Pedestrian Plan - Implementation Project Charleston/Arastradero Corridor Project Fire Station 3 Replacement Fire Station 4 Replacement New Downtown Parking Garage New Public Safety Building Quarry Road Improvements Total Transfer Transfer from Traffic Impact Fee Fund PL -14000 PL -05030 El Camino Real & Churchill Intersection Improvements -Design Traffic Signal and Intelligent Transportation System Upgrades Total Transfer FY 2018 Adopted FY 2019 FY 2020 1,200,000 1,200,000 5,200,000 1,200,000 1,200,000 FY 2021 0 5 -Year Total 0 7,600,000 0 1,550,000 0 0 0 0 0 0 O 6,000,000 0 0 0 0 0 0 0 0 0 750,000 0 0 0 750,000 O 0 0 9,072,000 0 0 0 9,072,000 1,100,000 2,800,000 0 800,000 0 0 0 800,000 92,004 800,000 550,000 0 0 0 0 550,000 2,392,004 12,350,000 5,750,000 11,822,000 1,200,000 0 0 18,772,000 0 0 1,000,000 0 0 0 0 1,000,000 0 381,050 378,361 380,808 383,362 400,000 395,000 1,937,531 Transfer from University Avenue Parking District Fund O 381,050 1,378,361 380,808 383,362 400,000 395,000 2,937,531 PF-16004 City Hall Parking Garage LED Lighting 245,608 0 0 0 0 0 0 0 PL -15002 PL -16002 PL -15004 PE -18002 PF-18000 PF-14003 Downtown Automated Parking Guidance Systems, Access Controls, and Revenue Collection Equipment Downtown Parking Management & System Implementation Downtown Parking Wayfinding High Street Parking Garage Waterproofing Study Parking Lot J Elevator Modernization University Avenue Parking Improvements Total Transfer Transfer from University In -Lieu Parking Fund 0 0 0 2,000,000 0 0 0 2,000,000 O 0 0 550,000 550,000 20,000 20,000 1,140,000 0 600,000 61,325 49,693 51,081 52,521 52,524 267,144 O 0 50,000 300,000 0 0 0 350,000 O 0 700,000 0 0 0 0 700,000 87,380 82,676 141,759 0 0 0 0 141,759 332,988 682,676 953,084 2,899,693 601,081 72,521 72,524 4,598,903 PE -15007 New Downtown Parking Garage 1,300,000 0 0 2,741,000 0 0 0 2,741,000 Total Transfer 1,300,000 0 0 2,741,000 0 0 0 2,741,000 Transfer from Utilities Administration Fund PE -09003 City Facility Parking Lot Maintenance 0 0 0 0 0 0 300,000 300,000 PF-02022 Facility Interior Finishes Replacement 440,000 0 0 0 0 0 0 0 Municipal Service Center Lighting, PF-16006 Mechanical, and Electrical 120,926 409,909 0 0 0 0 0 0 Improvements PF-17000 Municipal Service Center A, B, & C Roof 0 0 0 684,000 0 0 0 684,000 Replacement 76 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Project Title Total Transfer Transfer from Vehicle Maintenance Fund PF-16006 PF-17000 Municipal Service Center Lighting, Mechanical, and Electrical Improvements Municipal Service Center A, B, & C Roof Replacement Total Transfer Grants/Other Revenue AC -14000 PE -13011 PE -17010 PF-15005 PL -18000 PF-14002 PE -18004 LB -11000 Art Center Auditorium Audio, Visual, And Furnishings: Donation Charleston/Arastradero Corridor Project: VTA Grant Civic Center Electrical Upgrade & EV Charger Installation: BAAQMD Grant Emergency Facilities Improvement: Insurance Reimbursement El Camino Real Pedestrian Safety and Streetscape Project: VTA Grant Fire Station 1 Improvements: Other Fire Station 4 Replacement: Certificates of Participation Furniture & Technology For Library Projects: Donation Golf Reconfiguration & Baylands Athletic PG -13003 Center Improvements: SF Creek Joint Powers PG -13003 PE -11011 PE -18000 PE -15001 PE -12011 Golf Reconfiguration & Baylands Athletic Center Improvements: Soil Imports Highway 101 Pedestrian/Bicycle Overpass Project: OBAG Grant and County Grant New California Avenue Area Parking Garage: Certificates of Participation New Public Safety Building: Certificates of Participation Newell Road/San Francisquito Creek Bridge Replacement: Caltrans & Silicon Valley Water Parking Lot Q Elevator Modernization: PF-16003 Homeowners Association Reimbursement FY 2016 Actuals 560,926 31,711 0 FY 2017 Estimate 409,909 263,198 0 FY 2018 Adopted 0 FY 2019 684,000 0 FY 2020 0 0 FY 2021 FY 2022 0 0 0 5 -Year Total 0 380,000 0 0 0 380,000 31,711 263,198 0 380,000 0 0 0 380,000 50,000 0 0 0 0 0 0 725,000 725,000 0 0 0 0 0 220,000 0 40,000 0 15,885 0 0 0 0 0 0 0 0 0 4,655,000 0 1,677 0 0 0 0 0 0 0 0 1,579,000 0 0 45,000 0 0 0 0 0 0 213,591 0 0 113,722 0 0 11,101,997 0 0 0 0 0 0 0 0 25,591 0 0 0 0 333,000 7,017,000 2,000,000 0 9,487,000 0 0 52,250,000 0 0 2,500,000 0 0 0 0 0 0 0 0 0 PF-07011 Roth Building Maintenance: Other 3,533,900 0 0 0 0 0 PL -00026 Safe Routes To School: Other 127,199 0 0 0 0 0 PE -86070 Street Maintenance: Other 406,022 385,000 1,358,170 1,421,000 412,000 412,000 Other Infrastructure Contingency Reserve: Certificates of Participation Total Grants/Other Revenue 0 0 25,800,000 4,200,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 412,000 0 0 725,000 260,000 0 4,655,000 0 1,579,000 0 11,101,997 0 9,350,000 9,487,000 52,250,000 2,500,000 0 0 0 4,015,170 30,000,000 4,506,996 1,135,591 49,025,167 68,967,000 7,107,000 412,000 412,000 125,923,167 Total Revenue 40,446,384 38,776,476 83,022,933 117,347,303 36,337,967 28,989,251 29,875,540 295,572,994 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 77 CAPITAL IMPROVEMENT FUND Project Nu be Project Title Total Sources Use of Funds Buildings & Facilities FY 2016 Actuals FY 2017 Estimate FY 2018 do te. FY 2019 FY 2020 FY 2021 FY 2022 5 -Year Total 104,952,949 113,387,304 133,667,831 171,021,325 89,898,768 73,721,678 77,303,289 545,612,890 PF-93009 Americans With Disabilities Act 198,244 314,963 439,204 189,289 191,700 200,368 105,000 1,125,561 Compliance AC -14000 Art Center Auditorium Audio, Visual, And 261,781 18,322 0 0 0 0 0 0 Furnishings PE -14018 Baylands Boardwalk Improvements 152,093 465,571 0 1,000,000 0 0 0 1,000,000 AC -14001 Baylands Nature Interpretive Center 0 0 56,000 0 0 0 0 56,000 Exhibit Improvements PE -15029 Baylands Nature Interpretive Center 182,329 792,993 0 0 0 0 0 0 Facility Improvements PF-01003 Building Systems Improvements 105,967 418,512 338,599 241,801 245,090 301,947 150,000 1,277,437 PF-14004 California Avenue Parking District 0 236,250 0 0 0 0 0 0 Parking Improvements PE -09003 City Facility Parking Lot Maintenance 6,565 89,904 860,314 311,845 577,056 163,137 535,000 2,447,352 PE -12017 City Hall First Floor Renovations 1,002,097 189,710 0 0 0 0 0 0 PE -17002 City Hall Floor 3 Remodel 0 440,000 0 0 0 0 0 0 PE -17008 City Hall Floor 4 Remodel 0 17,473 457,527 0 0 0 0 457,527 PE -17009 City Hall Floor 5 Remodel 0 14,019 510,981 0 0 0 0 510,981 PE -17010 Civic Center Electrical Upgrade & EV 0 78,534 571,466 0 0 0 0 571,466 Charger Installation PE -18016 Civic Center Fire Life Safety and 0 0 142,884 763,439 161,823 0 0 1,068,146 Electrical Upgrades PE -15020 Civic Center Waterproofing Study and 9,669 95,017 464,048 0 0 0 0 464,048 Repairs PF-14000 Cubberley Roof Replacements 161 0 0 0 0 0 0 0 PE -09005 Downtown Library Improvements 4,392 36,803 0 0 0 0 0 0 PF-15005 Emergency Facilities Improvement 15,885 79,000 0 0 0 0 0 0 PF-02022 Facility Interior Finishes Replacement 46,356 343,819 403,451 214,289 166,700 225,368 130,000 1,139,808 FD -14002 Fire Ringdown System Replacement 0 0 400,000 0 0 0 0 400,000 PF-14002 Fire Station 1 Improvements 32,365 7,925 407,775 0 0 0 0 407,775 PE -15003 Fire Station 3 Replacement 269,060 1,134,754 5,900,584 0 0 0 0 5,900,584 PE -18004 Fire Station 4 Replacement 0 0 0 905,526 6,988,799 0 0 7,894,325 FD -13000 Foothills Fire Cameras 0 0 65,000 0 0 0 0 65,000 LB -11000 Furniture & Technology For Library 43,701 153,638 0 0 0 0 0 0 Projects PE -18002 High Street Parking Garage 0 0 50,000 300,000 0 0 0 350,000 Waterproofing Study PD -14000 Internal Alarm System Replacement 0 0 78,000 0 0 0 0 78,000 AC -18001 JMZ Renovation 0 0 706,000 0 0 0 0 706,000 PE -09010 Library &Community Center - 11,358 0 117,155 0 0 0 0 117,155 Temporary Facilities 78 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Project Number PE -14015 PE -09006 PF-16006 PF-17000 PE -18000 Project Title Lucie Stern Buildings Mechanical and Electrical Upgrades Mitchell Park Library and Community Center Municipal Service Center Lighting, Mechanical, and Electrical Improvements Municipal Service Center A, B, & C Roof Replacement New California Avenue Area Parking Garage FY 2016 Actuals 123,460 289,410 25,055 0 0 PE -15007 New Downtown Parking Garage 14,488 PE -15001 New Public Safety Building 218,581 PG -09003 Park Maintenance Shop Remodel 6,759 PF-18000 Parking Lot J Elevator Modernization 0 PF-16003 Parking Lot Q Elevator Modernization 0 AC -18000 Performing Arts Venue Seat 0 Replacement AC 17000 Performing Arts Venues Soft Goods 0 Replacement PE -11000 Rinconada Library New Construction 234,273 and Improvements PF-15000 Rinconada Pool Locker Room 320,850 PF-00006 Roofing Replacement 221,215 PF-07011 Roth Building Maintenance 5,128 PF-04000 Security System Improvements 43,191 PE -13012 Structural Assessment of City Bridges 128,362 PE -11012 Temporary Main Library 13,184 PF-14003 University Avenue Parking 30,646 Improvements PE -15011 Ventura Buildings Improvements 41,807 FY 2017 Estimate FY 2018 Adopted FY 2019 FY 2020 FY 2021 2,806,886 220,006 509,340 3,000,000 2,917,299 923,988 0 0 0 0 0 0 0 0 0 O 0 1,942,328 0 0 913,649 9,441,449 0 0 0 1,460,377 405,977 11,294,829 44,404 0 3,159,015 1,091,134 50,177,763 3,160,324 0 O 0 0 0 0 0 700,000 0 0 0 169,700 0 0 0 0 O 75,000 0 0 0 0 55,000 0 258,113 980,317 0 O 0 O 0 3,634 0 0 0 0 613,560 1,022,314 249,289 451,700 540,502 3,000 42,073 0 0 0 5,000 0 0 0 0 33,180 25,000 0 0 0 O 88,116 0 0 0 109,614 501,927 0 0 0 270,031 549,899 0 0 0 FY 2022 0 0 0 0 0 0 0 0 0 0 0 0 0 0 93,991 0 0 0 0 0 0 5 -Year Total 3,000,000 2,917,299 923,988 1,942,328 9,441,449 11,745,210 54,429,221 0 700,000 0 75,000 55,000 980,317 0 2,357,796 42,073 0 25,000 88,116 501,927 549,899 Total Building & Facilities 4,058,432 15,462,312 33,788,481 67,590,398 11,987,596 1,431,322 1,013,991 115,811,788 Department Technology Upgrades and Improvements FD -18000 Self -Contained Breathing Apparatus (SCBA) Replacement 0 O 800,000 0 O 0 0 800,000 Total Department Technology Upgrades and Improvements Parks & Open Space AC -86017 PG -19001 PG -17000 OS -09002 PE -17006 Art In Public Spaces Baylands Athletic Center 10.5 Acre Expansion Plan Baylands Comprehensive Conservation Plan Baylands Emergency Access Levee Repair Baylands Flood Protection Levee Improvements 0 O 800,000 0 O 0 0 800,000 59,495 261,711 535,307 929,150 271,223 106,855 80,500 1,923,035 0 0 0 100,000 0 0 0 100,000 0 0 330,000 0 0 0 0 330,000 (100) 0 265,602 0 0 0 0 265,602 0 0 1,000,000 0 0 0 0 1,000,000 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 79 CAPITAL IMPROVEMENT FUND Project Number Project Title PE -15028 Baylands Levee Improvements Feasibility FY 2016 Actuals 287,597 PG -06003 Benches, Signage, Walkways, Perimeter 244,422 Landscaping PE -16000 Bol Park Improvements PE -17005 Boulware Park Improvements PE -13008 Bowden Park Improvements PG -15000 Buckeye Creek Hydrology Study PE -18006 PE -13020 PG -14002 PE -13005 PG -18001 PE -13016 PE -12012 OS -18000 PE -20000 Byxbee Park Completion Byxbee Park Trails Cameron Park Improvements City Hall/King Plaza Landscape Dog Park Installation and Renovation El Camino Park Restoration Eleanor Pardee Park Improvements Foothills Park Boronda Lake Dock Replacement Foothills Park Dam Seepage Investigation & Repairs PE -21000 Foothills Park Improvement Project PG -17001 Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Comprehensive Conservation Plan FY 2017 Estimate FY 2018 Adopted 0 157,500 80,038 275,427 FY 2019 0 150,000 FY 2020 FY 2021 FY 2022 0 150,000 150,000 150,000 5 -Year Total 157,500 875,427 0 0 0 0 275,132 0 0 275,132 O 0 45,000 450,666 0 0 0 495,666 34,780 285,389 0 0 0 0 0 0 24,115 123,561 42,706 0 0 0 0 42,706 0 0 0 354,015 2,636,252 0 0 2,990,267 50,790 218,515 0 0 0 0 0 0 O 0 0 0 0 0 159,994 159,994 93,500 5,916 0 0 0 0 0 0 O 0 150,000 0 150,000 0 150,000 450,000 3,779,017 0 0 0 0 0 0 0 32,607 0 0 0 0 0 0 0 0 0 0 0 0 0 135,000 0 0 0 0 30,000 0 0 0 135,000 0 30,000 0 0 0 0 285,423 0 285,423 0 0 300,000 0 0 0 PO 12003 Foothills Wildland Fire Mitigation 28,500 0 0 0 0 0 0 Program PG -18000 0 0 0 0 770,000 0 Golf Course Net and Artificial Turf Replacement 300,000 0 0 770,000 PG -13003 Golf Reconfiguration & Baylands Athletic 232,616 12,465,604 53,991 0 0 0 0 Center Improvements PE -13010 Greer Park Renovations 226,359 0 0 0 0 0 0 0 53,991 PG -21000 Heritage Park Site Amenities 0 0 0 0 0 9,000 91,000 Replacement 100,000 PE -18012 Hoover Park Improvements 0 0 0 0 0 105,804 425,000 530,804 0 0 0 0 0 85,000 850,000 935,000 PE -12013 Magical Bridge Playground 107,457 41,616 0 0 0 0 0 0 PE -21002 Johnson Park Renovation PE -17000 Mitchell Park Adobe Creek Bridge Replacement O 2,994 247,006 0 0 0 0 247,006 PE -18010 Mitchell Park Improvements 0 0 0 74,110 276,111 1,132,200 0 1,482,421 267,700 0 0 0 0 0 0 OS -09001 OffRoad Pathway Resurfacing And 93,311 12,716 236,109 121,713 122,300 123,192 100,000 703,314 Repair OS -00002 Open Space Lakes And Pond 24,591 65,409 45,000 45,000 45,000 45,000 45,000 Maintenance OS -00001 Open Space Trails and Amenities 391,713 299,214 193,652 175,000 175,000 175,000 175,000 893,652 PE -15022 Palo Alto Community Gardens Irrigation 202,135 50 0 0 0 0 0 System PG -09002 Parks and Open Space Emergency 104,373 113,835 75,000 75,000 75,000 75,000 75,000 375,000 Repairs PG 11002 Monroe Park Improvements (Formerly PE -11003) 0 225,000 0 80 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Project Number Project Title PG -19000 Park Restroom Installation PE -13003 OS -18001 PE -21001 Parks, Trails, Open Space, & Recreation Master Plan Pearson Atascadero Preserve Parking Lot Improvement Pearson Atascadero Improvement Project FY 2016 Actuals 0 348,121 0 0 FY 2017 Estimate 0 202,233 0 0 FY 2018 Adopted 0 0 155,000 0 FY 2019 350,000 0 O 0 0 O 33,369 273,226 FY 2020 FY 2021 O 350,000 O 0 FY 2022 5 -Year Total 0 700,000 0 0 O 155,000 O 306,595 PG -14001 0 0 0 0 0 229,019 0 229,019 PG -14000 0 0 0 0 253,019 0 0 253,019 PE -08001 Rinconada Park Improvements 3,027 0 300,000 2,610,080 0 0 0 2,910,080 PE -12003 55,744 100,568 0 0 0 0 0 0 PE -18015 Robles Park Improvements 0 0 0 136,704 619,018 755,722 PG -12004 3,044 49,710 0 0 0 PG -11003 PG -14003 PG -13001 PG -06001 PG -18002 PG -22000 Ramos Park Improvements Rinconada Park Master Plan and Design Sarah Wallis Park Improvements Scott Park Improvements (Formerly PE - 11004) Seale Park Improvements Stanford/Palo Alto Playing Fields Soccer Turf Replacement Tennis and Basketball Court Resurfacing Turf Management Plan Werry Park Playground Improvements Total Parks & Open Space 0 0 0 0 0 23,986 0 0 0 0 0 0 0 0 0 0 0 354,019 0 354,019 129,032 502,139 0 0 0 0 502,139 867,256 353,510 163,310 558,430 215,000 215,000 215,000 215,000 1,418,430 0 0 100,000 0 0 0 0 100,000 0 0 0 0 0 0 100,000 100,000 7,201,442 15,359,645 5,402,869 5,949,734 5,477,406 3,850,442 3,235,512 23,915,963 Streets and Sidewalks PE -17004 California Ave District Gateway Signs 0 0 150,000 0 0 0 0 150,000 PE -18001 CalTrain Corridor Video Management 0 0 1,550,000 0 0 0 0 1,550,000 System Installation P0-12001 0 117,690 854,634 174,317 176,324 179,377 100,000 1,484,652 PL -11001 43,320 115,741 0 0 0 0 0 0 PE -13017 4,966 7,022 706,000 0 776,000 PE -12011 Newell Road/San Francisquito Creek 195,098 821,952 2,500,000 0 0 0 0 2,500,000 Bridge Replacement Curb and Gutter Repairs Dinah Summerhill Pedestrian/Bicycle Path El Camino Median Landscape Improvements 0 0 70,000 P0-89003 2,688,975 2,383,922 2,399,636 1,405,466 1,410,743 1,418,773 1,210,000 7,844,618 P0-11000 Sign Reflectivity Upgrade 0 35,165 100,000 50,000 50,000 50,000 50,000 300,000 P0-05054 62,918 243,920 282,625 164,875 165,276 165,877 150,000 928,653 PE -86070 Street Maintenance 6,640,457 11,973,704 6,967,589 6,815,638 5,805,078 3,832,201 3,100,000 26,520,506 PE -13014 Streetlights Condition Assessment 7,113 0 220,078 0 0 0 0 220,078 Street Lights Improvements P0-11001 Thermoplastic Lane Marking and 93,488 82,998 136,729 83,472 83,702 84,050 75,000 462,953 Striping PE -16002 Traffic Circle Improvements Total Streets and Sidewalks Traffic and Transportation 128,043 9,000 0 0 0 0 0 0 9,864,378 15,791,114 15,161,291 8,693,768 7,761,123 6,436,278 4,685,000 42,737,460 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 81 Peers Park Improvements 0 Sidewalk Repairs CAPITAL IMPROVEMENT FUND Project Number Project Title PL -04010 PL -11002 PE -13011 Bicycle and Pedestrian Plan - Implementation Project California Avenue- Transit Hub Corridor Project Charleston/Arastradero Corridor Project PL -14000 Churchill Avenue Enhanced Bikeway PL -15002 PL -16001 PL -16002 PL -15004 Downtown Parking Wayfinding 66,731 351,580 Downtown Automated Parking Guidance Systems, Access Controls, and Revenue Collection Equipment Downtown Mobility and Safety Improvements FY 2016 Actuals FY 2017 Estimate 328,020 3,966,715 434,384 31,208 271,328 1,513,728 147,384 110,568 62,313 0 129,447 563,143 0 Downtown Parking Management & System Implementation 0 PL -18000 El Camino Real Pedestrian Safety and 0 0 Streetscape Project PL -15001 Embarcadero Road at El Camino Real 401,358 Improvements PE -11011 Highway 101 Pedestrian/Bicycle Overpass Project 245,737 948,716 2,017,921 PL -14001 Midtown Connector 187,098 28,766 PL -16000 Quarry Road Improvements 26,386 927,625 PL -17001 Railroad Grade Separation 0 834,696 PL -15003 Residential Preferential Parking 375,661 382,350 PL -00026 Safe Routes To School 233,930 521,717 PL -05030 PL -12000 Traffic Signal and Intelligent Transportation System Transportation and Parking Improvements Total Traffic and Transportation Unallocated Salaries and Benefits 1,455,077 875,540 66,431 1,186,324 FY 2018 Adopted 4,972,921 35,000 4,661,836 1,037,670 30,045 830,102 22,970 395,421 83,811 4,290,901 841,125 53,120 601,783 967,097 232,400 172,789 402,071 325,313 FY 2019 FY 2020 FY 2021 FY 2022 5,173,079 2,988,347 1,808,345 0 4,749,438 39,177 2,081,623 0 0 5 -Year Total 0 14,942,692 0 35,000 0 0 0 9,411,274 0 31,247 0 0 0 1,076,847 0 2,142,915 68,296 0 0 0 898,398 574,844 45,838 45,838 1,323,773 49,693 51,081 52,521 52,524 601,240 732,163 4,745,650 0 0 5,561,624 45,409 0 0 0 4,336,310 0 0 12,361,190 634,283 11,520,065 0 0 0 0 0 53,120 0 0 0 0 601,783 170,527 0 0 0 1,137,624 154,913 0 0 0 387,313 221,936 226,814 266,886 266,886 1,155,311 419,671 423,458 502,397 497,397 2,244,994 460,734 470,163 554,970 554,970 2,366,150 4,301,838 14,390,044 19,956,375 26,521,007 9,511,604 3,230,957 1,417,615 60,637,558 AS 10000 Salaries and Benefits - Capital Improvement Fund CIP Projects 0 Total Unallocated Salaries and Benefits Total Project Expenses Transfers to Other Funds Library Projects Fund University Ave. Parking Assessment Agency Fund Total Transfers to Other Funds Debt Service Reconciliation for Accruals 1,739,291 2,364,293 2,040,188 3,763,183 4,679,500 6,554,769 19,401,933 0 1,739,291 2,364,293 2,040,188 3,763,183 4,679,500 6,554,769 19,401,933 25,426,090 62,742,406 77,473,309 110,795,095 38,500,912 19,628,499 16,906,887 263,304,703 3,018,486 0 0 0 0 0 0 0 1,790,295 0 0 0 0 0 0 0 4,808,781 0 0 0 0 0 0 0 (1,072,580) 0 0 0 0 0 0 0 82 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Project Number Project Title Certificates of Participation Total Debt Service Total Expenses FY 2016 Actuals 0 FY 2017 Estimate FY 2018 Adopted 0 2,520,500 FY 2019 FY 2020 FY 2021 FY 2022 5 -Year Total 6,665,429 6,665,429 6,665,429 6,665,429 29,182,216 (1,072,580) 0 2,520,500 6,665,429 6,665,429 6,665,429 6,665,429 29,182,216 29,162,291 62,742,406 79,993,809 117,460,524 45,166,341 26,293,928 23,572,316 292,486,919 Reserves Reserve: Infrastructure Plan Reserve: Infrastructure Contingency Reserve: Library Bond Proceeds Reserve: Golf Course Reserve: Roth Building & Sea Scout Building TDRs Total Reserves Total Ending Fund Balance (Infrastructure Reserve) 10,128,386 16,299,430 12,268,417 0 0 0 0 12,268,417 0 0 25,800,000 53,300,000 53,300,000 53,300,000 53,300,000 239,000,000 711,000 0 0 0 0 0 0 0 1,179,830 0 0 0 0 0 0 0 4,609,386 4,609,386 4,609,386 4,609,386 4,609,386 4,609,386 4,609,386 23,046,930 16,628,602 20,908,816 42,677,803 57,909,386 57,909,386 57,909,386 57,909,386 274,315,347 59,162,056 29,736,082 10,996,219 (4,348,585) (13,176,959) (10,481,637) (4,178,413) (21,189,375) Total Uses 104,952,949 113,387,304 133,667,831 171,021,325 89,898,768 73,721,678 77,303,289 545,612,890 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 83 CITY OF PALO ALTO City of Palo Alto 2018-2022 Adopted Capital Improvement Program, General Fund BUILDINGS AND FACILITIES 1 AC -14001 - Baylands Nature Interpretive Center Exhibit Improvements 2 AC -17000 - Performing Arts Venues Soft Goods Replacement 3 AC -18000 - Performing Arts Venues Seat Replacement 4 AC -18001 - JMZ Renovation 5 PD -14000 - Internal Alarm System Replacement 6 PE -09006 - Mitchell Park Library and Community Center 7 PE -09010 - Library & Community Center -Temporary Facilities 8 PE -11000 - Rinconada Library New Construction and Improvements 9 PE -11012 -Temporary Main Library 10 PE -14015 - Lucie Stern Buildings Mechanical and Electrical Upgrades 11 PE -14018 - Baylands Boardwalk Improvements 12 PE -15001 - New Public Safety Building 13 PE -15003 - Fire Station 3 Replacement 14 PE -15007 - New Downtown Parking Garage 15 PE -15011 - Ventura Buildings Improvements 16 PE -15020 - Civic Center Waterproofing Study and Repairs 17 PE -17006 - Baylands Flood Protection Levee Improvements 18 PE -17008 - City Hall Floor 4 Remodel 19 PE -17009 - City Hall Floor 5 Remodel 20 PE -17010 - Civic Center Electrical Upgrade & EV Charger Installation 21 PE -18000 - New California Avenue Area Parking Garage 22 PE -18002 - High Street Parking Garage Waterproofing Study and Repair 23 PE -18004 - Fire Station 4 Replacement 24 PE -18016 - Civic Center Fire Life Safety Upgrades 25 PF-07011 - Roth Building Maintenance 26 PF-14002 - Fire Station 1 Improvements 27 PF-16006 - MSC Lighting, Mechanical, and Electrical Improvements 28 PF-17000 - Municipal Service Center A, B, & C Roof Replacement 29 PF-18000 - Parking Lot 1 Elevator Modernization PARKS AND OPEN SPACE 1 OS -00002 - Open Space Lakes And Pond Maintenance 2 OS -09002 - Baylands Emergency Access Levee Repair 3 05-18000 - Foothills Park Boronda Lake Dock Replacement 4 05-18001- Pearson Arastradero Preserve Parking Lot Improvement 5 PE -08001 - Rinconada Park Improvements 6 PE -15028 - Baylands Levee Improvements Feasibility 7 PE -16000 - Bol Park Improvements 8 PE -17000 - Mitchell Park Adobe Creek Bridge Replacement Project 9 PE -17005 - Boulware Park Improvements 10 PE -18006 - Byxbee Park Completion 11 PE -18010 - Mitchell Park Improvements 12 PE -18012 - Hoover Park Improvements 13 PE -18015 - Robles Park Improvements 14 PE -20000 - Foothills Park Dam Seepage Study 15 PE -21000 - Foothills Park Improvement Project 16 PE -21001 - Pearson Arastradero Improvement Project 17 PE -21002 -Johnson Park Renovation 18 PG -13001 - Stanford/Palo Alto Playing Fields Soccer Turf Replacement 19 PG -13003 - Golf Reconfig & Baylands Athletic Center Improvements 20 PG -14000 - Ramos Park Improvements 21 PG -14001 - Peers Park Improvements 22 PG -14002 - Cameron Park Improvements 23 PG -14003 - Seale Park Improvements 24 PG -15000 - Buckeye Creek Hydrology Study 25 PG -17000 - Baylands Comprehensive Conservation Plan 26 PG -17001 - Foothills Park, Pearson Arastradero Preserve, & Esther Clark Park Conservation Plan 27 PG -18000 - Golf Course Net and Artificial Turf Replacement 28 PG -19001 - Baylands Athletic Center 10.5 Acre Expansion Plan 29 PG -21000 - Heritage Park Site Amenities Replacement 30 PG -22000 - Werry Park Playground Improvements STREETS AND SIDEWALKS 1 PE -12011 - Newell Road/San Francisquito Creek Bridge Replacement 2 PE -17004 - California Avenue District Gateway Signs PROJECTS IN VARIOUS LOCTIONS 30 FD -13000 - Foothills Fire Cameras 31 FD -14002 - Fire Ringdown System Replacement 32 PE -09003 - City Facility Parking Lot Maintenance 33 PE -13012 - Structural Assessment of City Bridges 34 PF-00006 - Roofing Replacement 35 PF-01003 - Building Systems Improvements 36 PF-02022 - Facility Interior Finishes Replacement 37 PF-14003 - University Avenue Parking Improvements 38 PF-93009 - Americans With Disabilities Act Compliance 31 AC -86017 - Art In Public Spaces 32 OS -00001 - Open Space Trails and Amenities 33 OS -09001 - Off -Road Pathway Resurfacing And Repair 34 PG -06001 - Tennis and Basketball Court Resurfacing 35 PG -06003 - Benches, Signage, Walkways, Perimeter Landscaping 36 PG -09002 - Park and Open Space Emergency Repairs 37 PG -18001 - Dog Park Installation and Renovation 38 PG -18002 - Turf Management Plan 39 PG -19000 - Park Restroom Installation 3 PE -13014 - Streetlights Condition Assessment 4 PE -13017 - El Camino Median Landscape Improvements 5 PE -18001 - CalTrain Corridor Video Management System Installation 6 PE -86070 - Street Maintenance 7 P0-05054 - Street Lights Improvements 8 P0-11000 - Sign Reflectivity Upgrade 9 P0-11001 - Thermoplastic Lane Marking and Striping 10 P0-12001 - Curb and Gutter Repairs 11 P0-89003 - Sidewalk Repairs 13 PL -00026 - Safe Routes To School 14 PL -04010 - Bicycle and Pedestrian Transportation Plan Implementation 15 PL -05030 - Traffic Signal and Intelligent Transportation Systems 16 PL -12000 - Transportation and Parking Improvements 17 PL -15003 - Residential Preferential Parking TRAFFIC AND TRANSPORTATION 1 PE -11011 - Highway 101 Pedestrian/Bicycle Overpass Project 2 PE -13011 - Charleston/Arastradero Corridor Project 3 PL -11002 - California Avenue - Transit Hub Corridor Project 4 PL -14000 - Churchill Avenue Enhanced Bikeway 5 PL -14001 - Midtown Connector 6 PL -15001 - Embarcadero Rd at El Camino Improvements (formerly Embarcadero Rd Corridor Improvements) 7 PL -15002 - Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collection Equipment 8 PL -15004 - Downtown Parking Wayfinding 9 PL -16000 - Quarry Road Improvements and Transit Center Access 10 PL -16001 - Downtown Mobility and Safety Improvements 11 PL -16002 - Downtown Parking Management and System Implementation 12 PL -18000 - El Camino Real Pedestrian Safety and Streetscape Project Note: Project locations are approximate �iiNiIIIVIIIIWI�IWWiil�iiluG�uIItUWI iII li�ill�YfeWLIloe�� 1' 11 Weld Road Alma Stree Foothill Expressway CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 85 CAPITAL IMPROVEMENT FUND 86 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Buildings and Facilities CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 87 CAPITAL IMPROVEMENT FUND Palo Alto Airport Terminal, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-93009 Americans With Disabilities Act Compliance Description This project provides funding for accessibility upgrades to City facilities and equipment. It includes continued funding for improvements such as path of travel, restroom upgrades, drink- ing fountains, and counters. This funding will also be utilized for other CIP project design or construction phases where accessibility improvements are identified. Justification In order to comply with the Americans with Disabilities Act of 1990 and related regulations, the City prepared a Transition Plan and Self -Evaluation Final Study that identified physical obstacles and described improvements to make facilities, programs, and services accessible. Implementa- tion of this program is ongoing. Supplemental Information Projects identified for upcoming work include: Fiscal Year 2018: Restroom Upgrades at Ventura Community Center Fiscal Year 2019: Accessibility Upgrades at Foothills Park Fiscal Year 2020: Restroom Upgrades at Community Theater Fiscal Year 2021: To be determined after ADA Transition Plan completed in FY17 Fiscal Year 2022: To be determined after ADA Transition Plan completed in FY17 88 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior FY 2017 Years Budget N/A 610,696 N/A 610,696 Prior Years N/A N/A 610,696 FY 2017 Budget 610,696 FY2017 Est. FY 2020 314,963 439,204 189,289 191,700 5 Year CIP Total 200,368 105,000 1,125.561 314,963 439,204 189,289 191,700 200,368 105,000 1,125,561 Expenciture Schedule FY2017 Est. 314,963 439,204 189,289 191,700 200,368 FY 2022 Beyond 5 Year CIP Total 0 N/A N/A 5 Year CIP Total Beyond 5 Year CIP Total 105,000 1,125,561 314,963 439,204 189,289 191,700 200,368 105,000 1,125,561 Operating Impact This project is not anticipated to impact operating expenses. 0 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Access Goal: C-5 Policy: C-32 Program: C-27 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 89 CAPITAL IMPROVEMENT FUND Baylands Boardwalk, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Baylands Nature Interpretive Center (2775 Embarcadero Road) Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Spring 2015 Initial Project Completion: Fall 2015 Revised Project Start: Summer 2016 Revised Project Completion: Winter 2020 Project Number: PE -14018 Baylands Boardwalk Improvements Description This project provides funding for design and construction to replace the existing boardwalk at the Baylands Nature Interpretive Center. Justification The Lucy Evans Baylands Nature Interpretive Center serves 80,000 visitors annually, approxi- mately 2,900 of whom are elementary school students. The Lucy Evans Baylands Nature Inter- pretive Center Boardwalk provides a unique opportunity for visitors to view a pristine salt marsh habitat that is home to the endangered Ridgeways Rail and Salt Marsh Harvest Mouse. In 2014, the boardwalk was closed due to safety concerns. In order to reopen a small segment of the boardwalk, safety issues and structural improvements were addressed. Supplemental Information Before construction can begin, an environmental assessment and various regulatory permits are needed. The lead time for permit approval is significant. The permitting agencies include United States Fish and Wildlife Services, Army Corps of Engineers, and San Francisco Bay Conserva- tion and Development Commission. Significant Changes 2018-2022 CIP: Completion date extended to accommodate two construction phases and a lengthy permitting process. To avoid nesting birds in the baylands, the construction window is limited to five months from September 1 through January 31. The project schedule extension assumes approximately 18 months for environmental and permitting review and approval. 90 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2017-2021 CIP: Project schedule revised to include design and construction phases. Design and construction budget added through Fiscal Year 2016 Council action included in project budget. Funding Sources Schedule Funding Source Capital Improvement Fund Design Total Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5Year CIP Total 166,359 425,571 465,571 0 1,000,000 0 0 0 1,000,000 0 40,000 0 0 0 0 0 0 0 166,359 465,571 465,571 0 1,000,000 0 0 0 1,000,000 Beyond 5 Year CIP Total O 1,631,930 O 0 O 1,631,930 Expenditure Schedule Project Phase Construction Design Total Prior Years 0 166,357 166,357 FY 2017 Budget 0 465,571 465,571 FY2017 Est. 465,571 0 465,571 FY 2018 FY 2019 0 1,000,000 O 0 O 1,000,000 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 5 Year CIP Total O 1,000,000 O 0 O 1,000,000 Beyond 5 Year CIP Total 0 1,465,571 O 166,357 O 1,631,928 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Parks and Recreation Commission Environmental Impact Analysis: This project is expected to require a CEQA Environmental Impact Report CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 91 CAPITAL IMPROVEMENT FUND Baylands Levee, 2016 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Baylands Nature Preserve (2500 Embarcadero Road) Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Fall 2017 Revised Project Start: Fall 2017 Revised Project Completion: Fall 2019 Project Number: PE -17006 Baylands Flood Protection Levee Improvements Description This project provides funding for the design and environmental review of improvements to the existing network of flood protection levees in the Palo Alto Baylands between San Francisquito Creek and Mountain View. The project will be designed to provide 1% (100 -year) protection from tidal flooding, including the impacts of 50 years of future sea level rise. Justification Approximately 2,700 properties in Palo Alto are subject to tidal flooding and are thereby required to purchase flood insurance and face restrictions on construction of new or remodeled buildings. Future construction of this project would provide flood protection, as well as relief to residents and businesses from flood insurance costs and building restrictions. Supplemental Information This project will be implemented as an element of the San Francisquito Creek Joint Powers Authority (JPA) SAFER Bay Project, which is designing improvements to the Bayfront levees between Mountain View and Redwood City. The project will also be coordinated with the Santa Clara Valley Water District and the City of Mountain View, who are pursuing independent stud- ies of potential levee improvements. Funding for project design is being requested at this time. Construction funding will likely be sought through a regional ballot measure for a special tax or assessment in the affected communities. 92 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2018-2022 CIP: The project start and completion dates have been extended due to staff work- load constraints. 2017-2021 CIP: Project established. Funding Source Capital Improvement Fund Total Project Phase Design Total Prior Years Func FY 2017 Budget 0 1,000,000 O 1,000,000 Prior Years FY 2017 Budget O 1,000,000 O 1,000,000 ing Sources Schec FY2017 Est. FY 2018 O 1,000,000 O 1,000,000 0 0 0 0 ule FY 2021 Expenciture Schedule FY2017 Est. O 1,000,000 O 1,000,000 0 Operating Impact This project is not anticipated to impact operating expenses. 0 0 0 FY 2022 5Year CIP Beyond 5 Total Year CIP Total O 1,000,000 O 1,000,000 FY 2022 O 1,000,000 O 1,000,000 5Year CIP Beyond 5 Total Year CIP Total O 1,000,000 O 1,000,000 O 1,000,000 O 1,000,000 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Natural Hazards Goal: N-10 Policy: N-52 Program: N-76 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission San Francisquito Creek Joint Powers Authority Environmental Impact Analysis: This project will require an environmental assessment in accordance with CEQA guidelines. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 93 CAPITAL IMPROVEMENT FUND Baylands Nature Interpretive Center, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Baylands Nature Interpretive Center (2775 Embarcadero Road) Managing Department: Community Services IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Summer 2017 Revised Project Start: Revised Project Completion: Project Number: AC -14001 Baylands Nature Interpretive Center Exhibit Improvements Description This project provides funding to replace worn out or non-functioning exhibits at the aging Bay - lands Nature Interpretive Center, including signage and graphics. This would increase function- ality for the facility and attract more science programs, public use, and facility rentals. Justification The Baylands Interpretive Center facility annually serves approximately 129 classes and camps, 3,000 elementary students, and 80,000 visitors. The number of annual visitors increased with the opening of an adjacent Eco Center building operated by the Environmental Volunteers. Exhibit improvements are needed to maintain service levels effectively. Supplemental Information Replacement of exhibits will be completed in coordination with the Baylands Nature Interpre- tive Center Facility Improvements project. 94 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior FY 2017 Years Budget O 56,000 O 56,000 Prior Years FY 2017 Budget O 56,000 O 56,000 0 56,000 0 O 56,000 0 FY 2020 0 0 0 Expenciture Schedule FY2017 Est. FY 2018 FY 2019 FY 2020 0 56,000 0 0 O 56,000 0 0 Operating Impact This project is not anticipated to impact operating expenses. FY 2021 0 0 5 Year CIP Total O 56,000 O 56,000 Beyond 5 Year CIP Total 0 56,000 0 56,000 5 Year CIP FY 2022 Total Beyond 5 Year CIP Total 56,000 0 56,000 O 56,000 0 56,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be categorically exempt from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 95 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-01003 AC gas package unit Municipal Services Center Building C, January 2015 Building Systems Improvements Description This project provides funding for electrical, mechanical, plumbing, structural, and security upgrades as required at various City facilities. Upgrades may include main and emergency power sources, light fixtures, fire alarm systems, heating and ventilation equipment, Building Management System (BMS) controls, structural reinforcements or repair, security card access and camera systems. Justification This project provides funding for system upgrades in facilities with systems that are overloaded or are no longer efficient. Heating and air-conditioning units in many older buildings are at the end of their useful life and require replacement. BMS control systems in some facilities are out- dated and have limited or no vendor support. Structural systems have become damaged or fatigued due to heavier equipment requirements or increased loading. Increased security requirements for facilities and IT network systems require the need for the installation of card access and camera systems. This project also provides funding for replacement of unforeseen equipment failures. While upgrading equipment, staff selects the most energy efficient equip- ment, including premium efficiency motors, and incorporates the use of energy saving technol- ogies such as variable frequency drives whenever possible. Supplemental Information The Department of Public Works uses a computerized asset management tracking software to assist in identifying the maintenance and replacement needs addressed through this CIP. Proj- ects identified for upcoming work include: 96 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Fiscal Year 2018: Replace switchgear at the Golf Course Club House. Install new electrical panel for golf cart charging. New boiler for Utility Control Center. Fiscal Year 2019: Convert Rinconada and Mitchell Park tennis court lights to LED. New lighting controls for Rinconada and Mitchell Park tennis courts. Fiscal Year 2020: Replace electrical panels at Fire Station 5 and replace domestic water control system at City Hall. Fiscal Year 2021: Install HVAC equipment in the Art Center basement. Replace BMS controls for the Lucie Stern Community Theater. Fiscal Year 2022: Upgrade LED lighting in City parks. New Children's Pool boilers (4ea), roof top furnaces, exhaust fans, and dehumidifiers. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total Project Phase N/A 518,512 418,512 338,599 241,801 245,090 301,947 150,000 1,277,437 N/A 518,512 418,512 338,599 241,801 245,090 301,947 150,000 1,277,437 Prior Years FY 2017 Budget Ex aenc FY2017 Est. iture Schedule FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total 0 N/A 0 N/A Beyond 5 Year CIP Total Construction Total N/A 518,512 418,512 338,599 241,801 245,090 301,947 150,000 1,277,437 N/A 518,512 418,512 338,599 241,801 245,090 301,947 150,000 1,277,437 Operating Impact This project may impact operating expenses in future years. As the scope of this project is bet- ter defined through the design process, operating impacts will be reviewed and adjustments may be brought forward as part of the annual budget process, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 97 CAPITAL IMPROVEMENT FUND Lucie Stern Parking Lot, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PE -09003 City Facility Parking Lot Maintenance Description This project provides funding for the repair, resurfacing, or reconstruction of parking lots and walkways at various City facilities, including restriping and signage. Justification Uneven paved surfaces are a safety hazard and shorten the useful life of walkways and parking lots. Repairing the paved walkways and parking lots at various City facilities will eliminate these safety hazards and extend useful life. Supplemental Information Work programmed for this project includes parking lot resurfacing for the following locations: Fiscal Year 2018: Ventura Community Center and Midtown Shopping Center Fiscal Year 2019: Fire Station 1 Fiscal Year 2020: Baylands Athletic Center Fiscal Year 2021: Fire Station #8 and Foothills Park Parking Lot Fiscal Year 2022: Municipal Services Center, Municipal Services Center North Employee Lot and Lucie Stern Short Term Driveway. Funding will be offset by $300k from the Utilities Enterprise Funds for the scope that includes the Municipal Service Center (MSC). A potential new parking lot design is under discussion for the Lucie Stern Community Center and Junior Museum and Zoo. 98 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2018-2022 CIP: $215k increase in FY2018 funding is for the Midtown Shopping Center. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Utilities Administration Fund Total Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total N/A 654,566 89,904 860,314 311,845 577,056 163,137 235,000 2,147,352 Beyond 5 Year CIP Total 0 N/A N/A 0 0 0 0 0 0 300,000 300,000 0 N/A N/A 654,566 89,904 860,314 311,845 577,056 163,137 535,000 2,447,352 0 N/A Expenciture Schedule Project Phase Construction Design Total Prior FY 2017 Years Budget N/A N/A N/A 644,182 10,384 654,566 FY2017 Est. 79,520 10,384 89,904 849,650 10,664 860,314 300,893 10,952 311,845 565,808 11,248 577,056 FY 2021 151,440 11,697 163,137 FY 2022 5YearCIP Total 535,000 2,402,791 0 44,561 535,000 2,447,352 Beyond 5 Year CIP Total 0 0 0 N/A N/A N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: Worked performed under this project is typically categorically exempt from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 99 CAPITAL IMPROVEMENT FUND M Othimorsa mutts El 4 Adtndntistrative Sere}ces Finance and ButigOt I PA. L0 ALTO Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue) Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Fall 2018 Revised Project Start: Spring 2017 Revised Project Completion: Spring 2018 Project Number: PE -17008 Civic Center - 4th Floor City Hall Floor 4 Remodel Description This project provides funding for improvements to the Administrative Services Department (ASD) offices on the fourth floor of City Hall. The project will include items such as new carpet,. wall reconfiguration, cabinets, paint, soundproofing, fixed office furniture, doors, and associated fire/life safety, mechanical, electrical, and plumbing code compliance requirements. Addition- ally, the project will include provisions for a secure and separate area for the Payroll Division of ASD. Overhead lighting will also be evaluated for conversion to LED for more efficiency and brightness. Justification Office workspaces in City Hall are being reconfigured, upgraded and modernized for current business trends that use less paper, less storage, less compartmentalization, more openness, and more collaboration. Significant Changes 2018-2022 CIP: Project budget was increased by $125,000. Project schedule was adjusted to fit sequentially with other renovation work in City Hall. 2017-2021 CIP: Project established. 100 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior FY 2017 Years Budget FY2017 Est. 0 0 350,000 17,473 457,527 O 350,000 17,473 457,527 Prior Years FY 2017 Budget 0 350,000 O 350,000 0 FY 2020 0 0 0 Expenciture Schedule FY2017 Est. 0 0 17,473 457,527 17,473 457,527 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 0 5 Year CIP Total 0 457.527 O 457,527 Beyond 5 Year CIP Total 475,000 O 475,000 5 Year CIP FY 2022 Total Beyond 5 Year CIP Total 0 457,527 O 457,527 0 475,000 O 475,000 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 101 CAPITAL IMPROVEMENT FUND Ml PM�4I�f�i..+1 T�L . r nr L �� V. -- PI,vnn ng and Community Envdronmerar I - P. building N i'1*IIF AQI11KifWIF omit wonel'lt tQ 511w11' bf dkrvVettmletil 4S Ip}. qu.41104143+p..a. wing ENO Pirielinrrw,M F0111.. •11 SIM% KinnphM.1 A•9 (0) PALO ALTO Civic Center - 5th Floor Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue) Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Fall 2018 Revised Project Start: Spring 2017 Revised Project Completion: Fall 2017 Project Number: PE -17009 City Hall Floor 5 Remodel Description This project provides funding for improvements to the Planning and Community Environment (PCE) Department offices on the fifth floor of City Hall. The project will include items such as new carpet, wall reconfiguration, kitchenette, cabinets, paint, soundproofing, fixed office furni- ture, doors, and associated fire/life safety, mechanical, electrical, and plumbing code compli- ance requirements. Overhead lighting will also be evaluated for conversion to LED for more efficiency and brightness. Justification Office workspaces in City Hall are being reconfigured, upgraded and modernized for current business trends that use less paper, less storage, less compartmentalization, more openness, and more collaboration. Significant Changes 2018-2022 CIP: Project budget was increased by $125,000. Project schedule was adjusted to allow for multiple phases of work to avoid the need to relocate PCE Staff completely out of City Hall during construction. 2017-2021 CIP: Project established. 102 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior FY 2017 Years Budget FY2017 Est. 0 0 400,000 14,019 510,981 O 400,000 14,019 510,981 Prior Years FY 2017 Budget 0 400,000 0 FY 2020 0 0 0 Expenciture Schedule FY2017 Est. 14,019 510,981 0 0 0 O 400,000 14,019 510,981 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 0 5YearCIP Total O 510,981 O 510,981 FY 2022 5YearCIP Total O 510,981 O 510,981 Beyond 5 Year CIP Total 0 525,000 O 525,000 Beyond 5 Year CIP Total 0 525,000 O 525,000 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 103 CAPITAL IMPROVEMENT FUND Electrical System Access Door at City Hall Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue), Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2016 Initial Project Completion: Fall 2017 Revised Project Start: Spring 2017 Revised Project Completion: Winter 2017 Project Number: PE -17010 Civic Center Electrical Upgrade & EV Charger Installation Description This project provides funding to replace the aging Civic Center electrical switchgear and motor control centers, and to purchase and install approximately 43 new Level 2 Electric Vehicle (EV) charging stations at City parking garages, including the Civic Center garage. Justification The main electrical switch gear is over 40 years old and must be replaced and upgraded to ensure the reliability of electrical power at City Hall. Other parts of the electrical system have been recently upgraded, leaving this as one of the last remaining items. With increased owner- ship of electric vehicles, additional public spaces with EV chargers are needed. Funding in this project allows the City to leverage grants that substantially cover the costs of EV charger pur- chase and installation on a reimbursement basis. Supplemental Information The funding for the electrical upgrade work ($0.35 million) has been moved from PE -18016, Civic Center Fire Life Safety and Electrical Upgrades to this new project, while approximately 90 percent of the Electric Vehicle charger costs are expected to be reimbursed by Bay Area Air Quality Management District grants. A portion of the grant reimbursement is deferred for three years to allow demonstration of compliance with grant usage criteria. 104 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2018-2022 CIP: Project start was delayed due to staff workload. Staff plans to use Design -Build project delivery method for Civic Center switchgear and motor control center replacements. 2017-2021 CIP: Project established. Func ing Sources Schec ule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5Year CIP Beyond 5 Total Year CIP 0 390,000 78,534 351,466 0 (40,000) 0 0 311,466 O 0 0 220,000 0 40,000 0 0 260,000 O 390,000 78,534 571,466 0 0 0 0 571,466 Total 0 390,000 O 260,000 O 650,000 Project Phase Construction Design Total Prior Years 0 600,000 O 50,000 O 650,000 Expenciture Schedule FY2017 Est. 28,534 50,000 78,534 FY 2018 571,466 0 571,466 FY 2019 FY 2020 FY 2021 O 0 O 0 0 0 FY 2022 5 Year CIP Total O 571,466 O 0 O 571,466 Beyond 5 Year CIP Total O 600,000 0 50,000 O 650,000 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Staff is researching the potential to add fee mechanisms for chargers and bringing forward a fee policy to the City Council for approval. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-26 Program: N-40 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 105 CAPITAL IMPROVEMENT FUND Civic Center Fire Life Safety and Electrical Upgrades Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue) Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2018 Initial Project Completion: Spring 2019 Revised Project Start: Revised Project Completion: Project Number: PE -18016 Civic Center Fire Life Safety Upgrades Description This project provides funding for an assessment and upgrade of the fire life safety systems in City Hall. Justification The fire life safety system is approaching the end of its useful life. The fire alarm panels and associated equipment are in need of upgrade in order to meet current code requirements. City Hall is a vital facility for all functions and departments. Supplemental Information The fire life safety system is approaching the end of its useful life. The fire alarm panels and associated equipment needed to meet current codes will be upgraded. Significant Changes 2017-2021 CIP: The scope and budget ($0.35 million) for the City Hall electrical upgrade portion of this project have been moved to a new project, PE -17010, Civic Center Electrical Upgrade & EV Charger Installation. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 142,884 763,439 161,823 0 142,884 763,439 161,823 0 0 0 1,068.146 0 1,068,146 0 1,068,146 0 1,068,146 106 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 O 0 0 635,916 161,823 0 0 0 0 142,884 127,523 0 O 797,739 O 270,407 0 797,739 0 270,407 O 0 142,884 763,439 161,823 0 0 1,068,146 0 1,068,146 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 107 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue) Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Summer 2017 Revised Project Start: Summer 2016 Revised Project Completion: Summer 2018 Project Number: PE -15020 Civic Center Parking Garage, February 2015 Civic Center Waterproofing Study and Repairs Description This project provides funding to address the condition assessment of the Civic Center plaza deck waterproofing deficiencies. The completed assessment evaluated the main expansion joint waterproof seal on the plaza in front of the main City Hall entrance. The assessment report recommended repairs to the expansion joint that are anticipated to commence in Fiscal Year 2018. Justification Previous studies concluded that the Civic Center Plaza deck waterproofing membrane under- neath the red and white decorative concrete needs to be replaced due to the age of the mate- rial. However, investigations in 1999 revealed the membrane still possessed good elasticity. The plaza planter waterproofing was found to be in poor condition. The expansion joint requires immediate replacement. Significant Changes 2018-2022 CIP: Additional funding added for implementation of the repairs. 108 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2017 Years Budget FY2017 Est. 0 9,668 259,065 95,017 464,048 9,668 259,065 95,017 464,048 Ex 0 FY 2020 0 0 0 aenciture Schedule 0 5 Year CIP Total 0 464.048 O 464,048 Beyond 5 Year CIP Total 0 568,733 O 568,733 Project Phase Construction Design Total Prior Years FY 2017 Budget 0 259,065 9,668 0 FY2017 Est. 95,017 464,048 0 0 9,668 259,065 95,017 464,048 0 0 0 0 0 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total O 464,048 O 0 O 464,048 0 559,065 O 9,668 O 568,733 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 109 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-02022 Lucie Stern Community Center Ballroom Facility Interior Finishes Replacement Description This project provides funding for replacement or improvements to interior finishes such as floor- ing, walls, cabinets, paint, lighting, ceiling tiles, soundproofing, fixed office furniture, doors, win- dows, and associated fire/life safety, mechanical, electrical, and plumbing code compliance requirements. Justification Interior finishes throughout City facilities are designated for replacement as part of an ongoing capital maintenance plan. Finishes are typically coordinated and upgraded as other renovation projects are undertaken. This project provides resources for facilities that will not be renovated for several years. Supplemental Information Planned carpet replacement and other interior finishes projects include: Fiscal Year 2018 and 2019: Lucie Stern Community Center Fiscal Year 2020: Municipal Services Center Building A, Parks Department and Stores Fiscal Year 2021: Golf Course Club House Restrooms Fiscal Year 2022: Elwell Court 110 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2018-2022 CIP: Municipal Service Center Bldg. C Water -Gas -Wastewater, Lucie Stern Commu- nity Theatre will be replacing Municipal Services Center Building A, Parks Department and Stores in FY 2020. 2017-2021 CIP: Funding for the City Hall third floor project has been moved to a separate, stand-alone CIP project. The $440,000 transfer from the Utilities. Administration Fund is being reallocated for this project. The transfer occurred in Fiscal Year 2016. The Facilities Interior Fin- ishes Replacement project budget reappropriation was reduced by $440,000 to offset the reduction in the transfer. Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total N/A 551,504 343,819 403,451 214,289 166,700 225,368 130,000 1,139,808 N/A 551,504 343,819 403,451 214,289 166,700 225,368 130,000 1,139,808 Prior Years N/A N/A 551,504 343,819 403,451 214,289 166,700 225,368 130,000 1,139,808 FY 2017 Budget Expenditure Schedule FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5Year CIP Total 551,504 343,819 403,451 214,289 166,700 Operating Impact This project is not anticipated to impact operating expenses. 225,368 130,000 1,139,808 Beyond 5 Year CIP 0 Total N/A 0 N/A Beyond 5 Year CIP 0 0 Total Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 111 CAPITAL IMPROVEMENT FUND Ringdown System Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Fire IBRC Reference: New Initial Project Start: Winter 2013 Initial Project Completion: Summer 2015 Revised Project Start: Winter 2014 Revised Project Completion: Winter 2017 Project Number: FD -14002 Fire Ringdown System Replacement Description This project funds the replacement of the current Fire Department Ringdown System. Ring - down systems provide an audible alert of a call for service in the fire stations. This new system has the latest technology and allows for the direct dispatch of resources from mutual aid part- ners, reducing call processing time. Justification The existing ringdown system, which is used to dispatch emergency personnel, is over 10 years old. The new ringdown system would be purchased in partnership with Mountain View Fire and provide the capability for either dispatch center to ringdown all of the apparatus and stations in both cities. The advantages of such a system are twofold: The new Tri-Cities CAD system gives the cities the opportunity to view all the fire resources status in real time and dispatch auto -aid and joint responses more efficiently. Providing the cities with the ability to ringdown all appara- tus is essential to leverage these enhanced capabilities and reduce response time. Operating on a combined system provides redundancy for both Fire Agencies in the event one of the dispatch centers is inoperable. Significant Changes 2018-2022 CIP: The update to the Computer Aided Dispatch system had to precede the new Ringdown system in order for the Department and regional partners to identify a Ringdown system to integrate seamlessly with the dispatching system. A system has been identified through a collaborative purchase process and the Department plans to use the Mountain View RFP process for quick implementation in FY18. 112 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2017-2021 CIP: Schedule revised to reflect delays in this project resulting from staffing resource issues caused by other public safety technology projects. 2016-2020 CIP: Schedule revised to reflect delays in this project resulting from staffing resource issues caused by other public safety technology projects. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior Years FY 2017 Budget O 133,500 FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total O 400,000 0 0 0 0 400,000 O 24,000 0 0 0 0 0 0 0 O 157,500 0 400,000 0 0 0 0 400,000 O 400,000 O 0 O 400,000 Expenciture Schec ule Prior Project Phase Years Construction Total FY 2 Budget O 157,500 O 157,500 FY2017 Est. FY 2018 O 400,000 O 400,000 FY 2019 0 0 FY 2020 FY 2021 0 0 FY 2022 5 Year CIP Total O 400,000 O 400,000 Beyon•' Year CIP O 400,000 O 400,000 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Natural Hazards Goal: N-10 Policy: N-53 Review: Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 113 CAPITAL IMPROVEMENT FUND Fire Station 1, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 301 Alma Street Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2013 Initial Project Completion: Spring 2014 Revised Project Start: Winter 2016 Revised Project Completion: Summer 2017 Project Number: PF-14002 Fire Station 1 Improvements Description This project provides funding for individual sleeping quarters in the firehouse to address gender issues and privacy concerns. Justification Fire Station 1 is the only fire station in the City that does not have separate bedrooms to accom- modate male and female firefighters. Shared sleeping quarters create a poor sleeping environ- ment, gender issues, and privacy concerns. The living space in a firehouse should be comfortable and offer privacy. Supplemental Information This project is currently on hold. The scope of the project is under review and may be rede- fined, due to the potential incompatibility of the proposed dorm room configuration with the building structural system. Significant Changes 2017-2021 CIP: The schedule was extended and the budget increased by $165,000 due to the building code requirement for dorm room windows identified during the building permit plan check. The addition of dorm room windows in concrete walls required a study of the building's structural system. Additionally, the need for temporary trailer space during construction was not previously budgeted. 2016-2020 CIP: Project schedule revised to reflect the delay due to staffing resources. 114 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior FY 2017 Years Budget 38,215 FY2017 Est. 0 415,700 7,925 407,775 FY 2020 0 0 5 Year CIP Total O 407,775 1,677 0 0 0 0 0 0 0 0 39,892 415,700 7,925 407,775 0 0 0 0 407,775 Beyond 5 Year CIP Total 0 453,915 0 1,677 O 455,592 Expenditure Schedule Project Phase Construction Design Total Prior Years 12,163 27,727 39,890 140,000 275,700 415,700 FY2017 Est. 0 7,925 7,925 FY 2018 140,000 267,775 407,775 FY 2019 0 0 0 FY 2020 0 0 FY 2021 0 0 0 FY 2022 5 Year CIP Total O 140,000 0 267.775 O 407,775 Beyond 5 Year CIP Total 0 152,163 O 303,427 O 455,590 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Efficient Service Delivery Goal: C-1 Policy: C-2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 115 CAPITAL IMPROVEMENT FUND New Fire Station 3 Rendering Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 799 Embarcadero Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2015 Initial Project Completion: Spring 2018 Revised Project Start: Fall 2015 Revised Project Completion: Winter 2019 Project Number: PE -15003 Fire Station 3 Replacement Description This project provides funding to replace Fire Station 3 at the corner of Newell and Embarcadero Roads. The replacement facility will be based on the prior Replacement Study and Needs Assessment prepared in 2005. Justification The current Fire Station 3 facility is operationally and technologically deficient. This project will provide a new facility built to essential services standards with a high likelihood of being fully operational after a major disaster such as a significant earthquake. Supplemental Information The Fire Station 3 Replacement project is included in the Council Infrastructure Plan. Significant Changes 2018-2022 CIP: Timeline adjusted to reflect delayed start due to workloads and the ARB review and approval process. Funding Source Capital Improvement Fund Transfer from Stanford University Medical Ctr Fund Prior Years Funding Sources Schedule FY 2017 Budget FY2017 Est. 0 0 0 269,059 979,535 (4,865,246) 5,900,584 0 6,000,000 6,000,000 0 Total 269,059 6,979,535 1,134,754 5,900,584 0 0 0 0 0 5 Year CIP Total 0 5,900,584 Beyond 5 Year CIP Total 0 1,304,397 0 0 0 6,000,000 0 5,900,584 0 7,304,397 116 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. 0 0 FY 2022 5YearCIP Total Beyond 5 Year CIP Total Construction 676 6,352,703 507,922 5,900,584 O 5,900,584 O 6,409,182 Design Total 268,381 626,832 626,832 0 269,057 6,979,535 1,134,754 5,900,584 0 0 0 O 0 0 0 0 0 5,900,584 Anticipatec Operating Budget Needs FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Capital Improvement Fund 0 7,107 7,320 7,540 7,766 0 895,213 O 7,304,395 Operating Impact This project is anticipated to impact operating expenses in the future. Maintenance is estimated to increase by $7,107 in FY2019 and by 3% annually thereafter. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Historic Resources Board Environmental Impact Analysis: This project is exempt from CEQA in accordance with Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 117 CAPITAL IMPROVEMENT FUND I IItt I, 1 is1: Fire Station 4, April 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3600 Middlefield Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Winter 2020 Revised Project Start: Spring 2018 Revised Project Completion: Spring 2021 Project Number: PE -18004 Fire Station 4 Replacement Description This project provides funding to replace Fire Station 4 at the corner of Middlefield Road and East Meadow Drive. The replacement facility will be based on the prior Replacement Study and Needs Assessment prepared in 2005. Justification The current Fire Station 4 facility is operationally and technologically deficient. This project will provide a new facility built to essential services standards with a high likelihood of being fully operational after a major disaster such as a significant earthquake. Supplemental Information The Fire Station 4 Replacement project is included in the Council Infrastructure Plan. Significant Changes 2018-2022 CIP: Timeline adjusted to reflect initial funding availability. Funding Source Capital Improvement Fund Other Transfer from Stanford University Medical Ctr Fund Total Prior Years 0 0 0 Func FY 2017 Budget 0 0 0 0 0 FY2017 Est. 0 0 0 0 ing Sources Schedule FY 2020 0 (1,423,474) 6,988,799 0 0 1,579,000 750,000 0 0 0 905,526 6,988,799 FY 2021 FY 2022 0 0 5 Year CIP Total 0 5,565,325 0 O 0 1,579,000 750,000 O 0 7,894,325 Beyond 5 Year CIP Total O 5,565,325 0 1,579,000 O 750,000 O 7,894,325 118 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 0 0 0 Antici aatec O 0 6,988,799 0 905,526 0 O 905,526 6,988,799 0 0 O 6,988,799 O 905,526 O 7,894,325 Operating Budget Needs FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Capital Improvement Fund 0 0 8,063 8,305 8,554 O 6,988,799 0 905,526 O 7,894,325 Operating Impact This project is anticipated to impact operating expenses in the future. Maintenance is estimated to increase by $8,063 in FY2020 and by 3% annually thereafter. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is exempt from CEQA in accordance with Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 119 CAPITAL IMPROVEMENT FUND 7 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Fire IBRC Reference: New Initial Project Start: Summer 2013 Initial Project Completion: Summer 2014 Revised Project Start: Spring 2015 Revised Project Completion: Summer 2018 Project Number: FD -13000 Foothills Park Foothills Fire Cameras Description This project provides funding for the installation of Thermal Imaging Infrared Long Range Cam- eras for the detection of fires and heat signatures in the Palo Alto and Stanford foothills. The detection of any heat signature beyond a set point would send an alarm to the Palo Alto dis- patch center triggering a response by the Fire Department to investigate. Justification The cameras will allow for early detection and quick response. The January 2011 Fire Services Utilization and Resources Study report noted that the Wildland region around Fire Station 8 should be monitored with infrared technology. This is life safety equipment that replaces aging, less effective equipment. Significant Changes 2018-2022 CIP: Project schedule revised to reflect continuation of the project. The project had been delayed while the the Fire Department waited for more advanced camera technology to become more affordable prior to initiating this project. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 65,000 0 65,000 0 65,000 0 65,000 0 0 0 0 0 0 0 65,000 0 65,000 0 65,000 0 65,000 120 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget 0 65,000 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 0 65,000 0 65,000 0 65,000 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 65,000 0 65,000 65,000 0 65,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Natural Hazards Goal: N-10 Policy: N-53 Review: Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 121 CAPITAL IMPROVEMENT FUND High Street Parking Garage Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 528 High Street, Palo Alto, CA 94301 Managing Department: Public Works IBRC Reference: New Initial Project Start: Fall 2017 Initial Project Completion: Spring 2019 Revised Project Start: Revised Project Completion: Project Number: PE -18002 High Street Parking Garage Waterproofing Study and Repair Description This project provides funding to investigate and repair observed water damage along the southeast wall of the Lot R parking garage. In addition, this project will research waterproofing methods and, if feasible, implement waterproofing on the southeast wall to prevent further problems. Justification The Lot R parking garage was constructed in 2003. Recently, water has been observed drip- ping into the ground floor maintenance room. Spalling concrete was also observed above the ramps on each level over the maintenance room. The cause appears to be water intrusion along the southeast wall. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Transfer from University Ave. Parking Permit Fund Total 0 0 0 0 0 50,000 300,000 0 0 50,000 300,000 0 0 0 350,000 0 350,000 0 350,000 0 350,000 122 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2022 5YearCIP Total Beyond 5 Year CIP Total Construction Design Total O 0 0 0 300,000 0 0 O 0 0 50,000 0 0 0 o o 0 50,000 300,000 0 0 Operating Impact This project is not anticipated to impact operating expenses. O 300,000 0 50,000 O 350,000 O 300,000 0 50,000 O 350,000 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Goal: C-4 Policy: C-24 Program: C-19 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Architectural Review Board Goal: T-8 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 123 CAPITAL IMPROVEMENT FUND Current Internal Alarm System Control Panel Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall (250 Hamilton Avenue) Managing Department: Police IBRC Reference: New Initial Project Start: Winter 2013 Initial Project Completion: Summer 2014 Revised Project Start: Spring 2016 Revised Project Completion: Spring 2018 Project Number: PD -14000 Internal Alarm System Replacement Description This project provides funding for the replacement of the citywide Internal Alarm System. Justification The City's current alarm system, which includes panic alarms from various departments and the City Council chambers is antiquated and replacement parts are no longer available. The system provides very limited information and is subject to failure at any time. This project would replace the outdated system with a modern, reliable alarm system. Significant Changes 2018-2022 CIP: RFP to be released in August 2017, with estimated project completion in Janu- ary 2018. 2017-2021 CIP: Project schedule extended by one year due to staffing resources prioritization. 2016-2020 CIP: Project schedule revised to reflect delays resulting form resource allocation issues caused by other high priority public safety technology projects. Funding Sources Schedule Funding Source Prior Years FY 2017 FY2017 Budget Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total O 78,000 O 78,000 O 78,000 O 78,000 0 0 0 0 0 0 O 78,000 O 78,000 O 78,000 O 78,000 124 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. 0 0 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total O 78,000 O 78,000 O 78,000 O 78,000 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 78,000 0 78,000 78,000 0 78,000 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 125 CAPITAL IMPROVEMENT FUND Junior Museum Exhibit, March 2017 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 1451 Middlefield Road Managing Department: Community Services IBRC Reference: N/A Initial Project Start: Summer 2017 Initial Project Completion: Summer 2019 Revised Project Start: Revised Project Completion: Project Number: AC -18001 JMZ Renovation Description This project provides funding to temporarily relocate the Palo Alto Junior Museum & Zoo (JMZ) for two years to the Cubberley Community Center to facilitate construction of a new JMZ at the current site. This project also includes funding for permit and inspection fees related to the JMZ rebuild project. Justification The Cubberley campus provides a suitable temporary location for JMZ operations to remain open to the public. Classrooms will be used for programing, exhibits, education, and summer camps. The Auditorium provides space for staff, teachers, administration, collections, and indoor animals. The nearby parking lot would be converted to an animal compound to house outdoor animals unable to be placed at another zoo or facility. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 706,000 0 706,000 0 0 0 0 0 0 0 706,000 0 706,000 706,000 706,000 126 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Construction Prior FY 2017 Years Budget 0 Design Total 0 0 0 FY2017 Est. 0 0 676,000 0 0 30,000 706,000 0 0 0 0 0 0 FY 2022 5 Year CIP Total O 676,000 O 30,000 O 706,000 Beyond 5 Year CIP Total 0 676,000 0 0 30,000 706,000 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-22, C-23 and C-24 Program: C-19 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Environmental Impact Analysis: Relocation portion of this project is CEQA Exempt under 15301 and 15303. A separate Initial Study/Mitigated Negative Declaration is being prepared for the renovation portion of this project, CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 127 CAPITAL IMPROVEMENT FUND Cubberley Auditorium, September 2009 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 4000 Middlefield Road Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Winter 2009 Initial Project Completion: Winter 2013 Revised Project Start: Revised Project Completion: Spring 2016 Project Number: PE -09010 Library & Community Center - Temporary Facilities Description This project provided funding for temporary facilities during improvements at Mitchell Park Library. Justification Supplemental Information This project is complete. Remaining funding in the project will be used to defease (retire) Mea- sure N library bonds. Funding Sources Schedule Funding Source Prior Years 'FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 26,937 117,155 26,937 117,155 O 117,155 O 117,155 0 0 0 0 Expenditure Schedule 0 O 117,155 O 117,155 0 144,092 O 144,092 Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 26,936 117,155 26,936 117,155 O 117,155 O 117,155 0 0 0 0 0 0 O 117,155 O 117,155 O 144,091 O 144,091 128 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 129 CAPITAL IMPROVEMENT FUND Lucie Stern Community Center, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 1305 Middlefield Road Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2012 Initial Project Completion: Summer 2016 Revised Project Start: Revised Project Completion: Winter 2018 Project Number: PE -14015 Lucie Stern Buildings Mechanical and Electrical Upgrades Description This project provides funding to replace and upgrade mechanical and/or electrical systems, fire/ life safety and finishes as necessary at Lucie Stern Children's Theatre; Lucie Stern Theatre and Scene Shop; and Lucie Stern Community Center. The systems will meet current code and user needs, and optimize operational and energy efficiency. Justification The existing elements are old and/or in poor condition. These improvements provide for rehabil- itation of the structure and systems to meet the needs and safety of theatre staff and the pub- lic. The project will replace the existing system at Lucie Stern Community Center with a full heating, ventilation and air conditioning system. Supplemental Information Consultant services will be used to evaluate existing systems, provide conceptual and final design and produce construction documents. This CIP consolidates the funding of four former CIP projects: Children's Theater Fire/Life Safety Upgrade, Children's Theatre Improvements, Lucie Stern Mechanical System Upgrade, and Lucie Stern Theatre Electrical Systems Replace- ment. Management of the improvements as a single project allows for greater efficiency and coordination, minimizing disruption to community center activities. 130 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2018-2022 CIP: Funding has been added to complete the Children's Theatre mechanical & elec- tric replacement phase of the project. Project completion date has been extended accordingly. 2017-2021 CIP: Final construction documents were delayed to address Historic Resources Board concerns, extending the project completion to Spring 2017. 2016-2020 CIP: Additional funds in the amount of $300,000 to support the construction of the added fire/life safety system design scope were included. Fiscal Year 2014: The overall design contract was amended in late 2013 and included the design of fire/life safety system upgrades for Lucie Stern Community Theatre and Lucie Stern Commu- nity Center. Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2017 Budget FY2017 Est. FY 2018 440,362 2,806,886 2,806,886 3,000,000 440,362 2,806,886 2,806,886 3,000,000 FY 2019 0 0 FY 2020 0 0 FY 2021 Expenditure Schedule 0 0 FY 2022 5 Year CIP Total O 3,000,000 O 3,000,000 Beyond 5 Year CIP Total O 6,247,248 O 6,247,248 Project Phase Construction Design Total Prior Years FY 2017 Budget FY2017 Est. FY 2018 32,191 2,806,886 2,806,886 3,000,000 408,168 0 0 0 440,359 2,806,886 2,806,886 3,000,000 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 5Year CIP Total O 3,000,000 O 0 O 3,000,000 Beyond 5 Year CIP Total 0 5,839,077 O 408,168 O 6,247,245 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Historic Resources Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 131 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3700 Middlefield Road Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Summer 2009 Initial Project Completion: Summer 2011 Revised Project Start: Revised Project Completion: Fall 2014 Project Number: PE -09006 Mitchell Park Library October 2014 Mitchell Park Library and Community Center Description This project provided funding for the design and construction of the Mitchell Park Library and Community Center. Justification Supplemental Information This project is complete. Remaining funding in the project will be used to defease (retire) Mea- sure N library bonds. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement 47,514,798 3,137,359 220,006 2,917,299 Fund Total 47,514,798 3,137,359 220,006 2,917,299 0 0 0 0 0 0 O 2,917,299 O 2,917,299 O 50,652,103 O 50,652,103 132 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Other Total 42,457,159 3,137,359 220,006 2,917,299 4,762,865 294,769 0 0 0 47,514,793 3,137,359 220,006 2,917,299 0 0 0 0 C 0 0 0 0 0 0 0 0 O 2,917,299 0 0 O 0 O 2,917,299 O 45,594,464 0 4,762,865 O 294,769 O 50,652,098 Relationship to Comprehensive Plan Primary Connection Policy: C-22 Program: C-20 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 133 CAPITAL IMPROVEMENT FUND Municipal Services Center Building C Roof, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3201 East Bayshore Road Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2016 Initial Project Completion: Spring 2017 Revised Project Start: Spring 2018 Revised Project Completion: Summer 2018 Project Number: PF-17000 Municipal Service Center A, B, & C Roof Replacement Description This project provides funding for a fluid, reinforced water proofing application over the existing roof. The existing asphalt and gravel roof is nearing the end of its useful life and needs to be rehabilitated. If the existing roof is allowed to deteriorate beyond a certain point, the fluid applied system cannot be used and a full replacement of the roofing system would be required. The application will meet current cool roofing codes to optimize energy efficiency. Justification This project provides the means to rehabilitate the existing roof to avoid further deterioration of the roofing system which would cause failure and structural damage to the building. Compared to rehabilitation costs, structural repairs and a full roof replacement would be more expensive. Supplemental Information Transfers from various funding sources will support this project. The various transfers were cal- culated based on the anticipated benefit to each fund, according to square footage. Significant Changes 2018-2022 CIP: Project start adjusted to immediately follow the "Municipal Service Center Lighting, Mechanical, and Electrical Improvements" project (PF-16006) so roof replacement will follow installation of new rooftop equipment. 2017-2021 CIP: Timeline extended to reflect direction from Finance Committee and City Council during budget approval process. 134 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5YearCIP Total Beyond 5 Year CIP Total Capital Improvement Fund Transfer from Refuse Fund Transfer from Utilities Administration Fund Transfer from Vehicle Replacement and Maintenance Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 859,328 0 19,000 0 684,000 O 380,000 O 1,942,328 0 0 0 0 O 0 O 0 O 859,328 O 19,000 O 684,000 O 380,000 O 859,328 0 19,000 0 684,000 O 380,000 O 0 0 1,942,328 0 1,942,328 Expenciture Schec ule Prior Project Phase Years FY 2017 Budget UFY2017 Est. FY 2018 FY 2019 0 FY 2021 5YearCIP Total Beyond 5 Year CIP Total Construction Total 0 0 0 0 0 0 1,942,328 O 1,942,328 0 Operating Impact This project is not anticipated to impact operating expenses. 0 0 O 1,942,328 O 1,942,328 0 1,942,328 O 1,942,328 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 135 CAPITAL IMPROVEMENT FUND Municipal Services Center Building C, March 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3201 East Bayshore Road Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2016 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Project Number: PF-16006 Municipal Service Center Lighting, Mechanical, and Electrical Improvements Description This project provides for the replacement of original mechanical and electrical systems and lighting installed in 1966 in the Municipal Service Center's buildings A, B, and C. The project also includes the renovation of office space and shop areas in building C. Justification Lighting, mechanical, and electrical equipment at the Municipal Service Center (MSC) is out- dated and inefficient. Various remodels have occurred in the administrative and shop areas add- ing load to the mechanical and electrical systems. The use of many areas has changed over the years without adequate upgrades to the building systems. The systems no longer support the current operation of this site. Supplemental Information The Refuse Fund, Vehicle Replacement Fund, and Utilities Fund will reimburse the Capital Improvement Fund for a portion of this project, as fund -related operations benefit from the building improvements. Significant Changes 2017-2021 CIP: Additional funding of $400,000 added for Building C office space renovation. 136 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Refuse Fund Transfer from Utilities Administration Fund Transfer from Vehicle Replacement and Maint Fund Total Prior FY 2017 Years Budget (155, 651) 28,070 120,926 31,711 25,056 FY2017 Est. 0 773,546 (150,442) 923,988 (13,325) (13,325) 0 409,909 409,909 0 263,198 263.198 0 1,433,328 509,340 923,988 Expenc 0 0 0 0 FY 2020 5 Year CIP Total O 0 0 923,988 O 0 0 0 O 0 0 0 C 0 0 iture Schedule 0 0 0 0 923,988 Beyond 5 Year CIP Total 0 0 0 0 0 617,895 14,745 530,835 294,909 1,458,384 Project Phase Construction Design Total Prior Years FY 2017 Budget 0 1,067,328 25,054 366,000 25,054 1,433,328 FY2017 Est. 143,340 923,988 366,000 509,340 923,988 0 0 0 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 0 0 0 923,988 5 Year CIP Total 923,988 0 Beyond 5 Year CIP Total 0 1,067,328 O 391,054 O 1,458,382 Operating Impact This project may impact operating expenses in future years. As the scope of this project is bet- ter defined through the design process, operating impacts will be reviewed and adjustments may be brought forward as part of the annual budget process, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 137 CAPITAL IMPROVEMENT FUND New California Avenue Area Garage Design Option Rendering Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 350 Sherman Avenue Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Fall 2020 Revised Project Start: Summer 2016 Revised Project Completion: Summer 2019 Project Number: PE -18000 New California Avenue Area Parking Garage Description This project provides funding for the design and construction of a new public parking garage on the existing Lot C-7 in the California Avenue commercial area. The project may include a retail component. Justification A new parking garage is needed in the California Avenue commercial area. A new garage will increase parking supply and reduce parking spillover into nearby residential neighborhoods. Additionally, the new garage will replace the parking spaces that will be lost when the new pub- lic safety building is constructed on the adjacent Lot C-6. Construction of the new garage must be completed before construction of the public safety building can begin. Supplemental Information The New California Avenue Area Parking Garage project is included in the Council Infrastructure Plan and is supported through planned debt financing. Significant Changes 2017-2021 CIP: Project schedule adjusted to begin and end earlier, reflecting need for phasing of garage and public safety building projects. 138 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Other Total Prior FY 2017 Years Budget FY2017 Est. 0 O 1,371,572 913,649 (45,551) 0 0 0 9,487,000 O 1,371,572 913,649 9,441,449 0 0 FY 2020 0 0 0 0 0 0 5 Year CIP Total 0 (45,551) O 9,487,000 O 9,441,449 Beyond 5 Year CIP Total 0 868,098 O 9,487,000 O 10,355,098 Ex aenciture Schec ule Project Phase Construction Design Total Prior FY 2017 Years Budget O 99,383 O 1,272,189 O 1,371,572 FY2017 Est. 0 0 0 137,647 8,845,879 776,002 595,570 913,649 9,441,449 0 0 0 0 0 0 FY 2022 5 Year CIP Total O 8,845,879 O 595,570 O 9,441,449 Beyond 5 Year CIP Total O 8,983,526 O 1,371,572 O 10,355,098 Anticioatec Operating Budget Neec s Capital Improvement Fund FY 2018 FY 2019 0 87,653 FY 2020 90,282 FY 2021 92,992 FY 2022 95,780 Operating Impact This project is anticipated to impact operating expenses in the future. Custodial and mainte- nance costs are estimated to be $87,653 in FY2019 and increase 3% annually thereafter. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Parking Goal: T-8 Policy: T-45 Program: T-52 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project will require an environmental impact report, combined with the Public Safety Building Project, in accordance with CEQA guidelines. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 139 CAPITAL IMPROVEMENT FUND Hamilton Avenue/Waverley Street, March 2015 u• • • • OS ••z••YLaCua2iaaaar• Category: Buildings and Facilities Project Location: Parking Lot D (Hamilton Avenue/ Waverley Street) Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2015 Initial Project Completion: Fall 2018 Revised Project Start: Winter 2017 Revised Project Completion: Winter 2020 Project Number: PE -15007 New Downtown Parking Garage Description This project provides funding for a new public parking garage in the University Avenue com- mercial area at existing parking lot D at the corner of Hamilton Avenue and Waverley Street. The project will evaluate the feasibility of including retail and stacked parking as part of the new structure. Design and environmental consultant services will be needed, including the develop- ment of preliminary plans and cost estimates, and completion of the project's environmental review. Justification A new parking garage is part of a multi -pronged strategy to address excessive spillover parking from the University Avenue commercial area into nearby residential neighborhoods. Supplemental Information The New Downtown Parking Garage project is included in the City Council Infrastructure Plan. In Fiscal Year 2019, a transfer of $2.7 million from the University In -Lieu Parking Fund is sched- uled to fund a portion of the construction of the new garage. Significant Changes 2018-2022 CIP: In December 2016, a design contract was awarded to Watry Design, Inc. Fund- ing was included in FY 2017 for Phase I of the design work, including environmental review and design through design development. Additional funding is required in FY 2018 to complete the design and construction documents and in FY 2019 for construction administration and project close out. 140 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Prior FY 2017 Funding Source Years Budget FY2017 Est. 405,977 (518,171) 0 2,741,000 FY 2020 0 5YearCIP Total Beyond 5 Year CIP Total Capital Improvement Fund Transfer from Downtown PC Zone Fund Transfer from Stanford University Medical Ctr Fund Total (1,285,511) 1,460,377 1,300,000 0 0 1,460,377 0 0 0 0 9,072,000 14,489 1,460,377 1,460,377 405,977 11,294,829 44,404 0 0 44,404 Expenciture Schedule 0 0 0 O (67,790) O 2,741,000 O 9,072,000 O 11,745,210 0 107,076 O 4,041,000 O 9,072,000 O 13,220,076 Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2020 0 0 0 FY 2022 5YearCIP Total Beyond 5 Year CIP Total Construction Design Total 0 100,000 14,487 1,360,377 14,487 1,460,377 100,000 1,360,377 1,460,377 0 11,294,829 405,977 0 405,977 11,294,829 44,404 0 44,404 O 11,339,233 O 405,977 O 11,745,210 Anticipatec Operating Budget Needs FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 Capital Improvement Fund 0 0 68,004 70,044 72,145 O 11,439,233 0 1,780,841 O 13,220,074 Operating Impact This project is anticipated to impact operating expenses in the future. Custodial and mainte- nance costs are estimated to be $68,004 in FY2020 and increase 3% annually thereafter. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to require a CEQA Environmental Impact Report. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 141 CAPITAL IMPROVEMENT FUND New Public Safety Building Rendering Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Parking Lot C-6 (250 Sherman Avenue) Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2015 Initial Project Completion: Fall 2020 Revised Project Start: Revised Project Completion: Spring 2021 Project Number: PE -15001 New Public Safety Building Description This project provides funding for the design and construction of a new Public Safety Building on Lot C-6 in the California Avenue commercial area. Design and environmental consultant services will be needed, including the development of preliminary plans, cost estimates and special stud- ies as part of an Environmental Impact Report and site evaluation for the approximately 44,500 square foot facility. The size and programming of the new facility were developed by the 2006 Blue Ribbon Task Force with adjustments for current and future projected program needs during the Infrastructure Blue Ribbon Commission process. Justification The current Police Department facility is structurally, operationally and technologically deficient. This project will provide a new facility for the Police Department, Office of Emergency Services, the Emergency Operations Center, emergency dispatch, and Fire Department Administration. It will be built to essential services standards with a high likelihood of being fully operational after a major disaster such as a significant earthquake. Supplemental Information The new Public Safety Building is part of the Council Infrastructure Plan, and has been identified by the City Council as the top priority within the Plan. The majority of the expenses will be financed using Certificates of Participation with TOT (hotel tax revenues) to pay the debt ser- vice. 142 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2018-2022 CIP: Timeline adjusted to reflect sequential construction to follow the California Ave- nue Area Parking Garage (CIP PE -18000). Funding Sources Schedule Funding Source Prior Years Capital Improvement (981,418) Fund Other Transfer from Stanford University Medical Ctr Fund Total Project Phase Construction Design Land Acquisition Total 0 FY 2017 Budget 1,277,060 0 1,200,000 2,800,000 FY2017 Est. FY 2018 FY 2019 FY 2020 359,015 1,091,134 (2,872,237) 3,160,324 0 2,800,000 O 52,250,000 O 800,000 0 0 218,582 4,077,060 3,159,015 1,091,134 50,177,763 3,160,324 Prior Years 0 218,580 4,077,060 0 0 218,580 4,077,060 FY2417 Budget 0 FY 2021 Expenditure Schedule FY 2018 FY 2019 0 918,045 40,177,763 3,159,015 173,089 0 0 0 10,000,000 3,159,015 1,091,134 50,177,763 FY 2020 3,160,324 0 0 3,160,324 0 0 0 0 FY 2021 0 0 0 0 FY 2022 5 Year CIP Total O 1,379,221 O 52,250,000 0 800,000 O 54,429,221 FY 2022 5 Year CIP Total O 44,256,132 O 173,089 O 10,000,000 O 54,429,221 Anticioatec Operating Budget Neec s Fund Capital Improvement Fund FY 2018 FY 2019 FY 2020 0 FY 2021 FY 2022 0 278,321 Beyond 5 Year CIP Total 0 756,818 O 52,250,000 O 4,800,000 O 57,806,818 Beyond 5 Year CIP 0 44,256,132 O 3,550,684 0 10,000,000 O 57,806,816 Operating Impact This project is anticipated to impact operating expenses in the future. Custodial and mainte- nance costs are estimated to be $278,321 in FY2022 and increase by 3% annually thereafter. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project will require an environmental impact report, combined with the California Avenue Area Parking Garage Project, in accordance with CEQA guidelines. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 143 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Cowper & Webster Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2018 Initial Project Completion: Summer 2018 Revised Project Start: Revised Project Completion: Project Number: PF-18000 Elevator Control, 2017 Parking Lot J Elevator Modernization Description This project provides funding to modernize the existing two elevators in Parking Lot J. The modernization consists of upgrading the interior of the elevators, elevator control interface, call buttons, and meeting current ADA standards. Justification The Parking Lot J elevators are currently having many maintenance issues and do not conform to ADA standards. Supplemental Information It is anticipated that the cost of this project will be reimbursed by the Parking District and is consistent with the agreement between the City and the Parking District. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Transfer from University Ave. Parking Permit Fund Total Project Phase Construction Total 0 0 0 700,000 0 0 0 0 700,000 0 700,000 0 0 0 700,000 0 0 0 0 700,000 0 700,000 Prior Years 0 0 FY 2017 Budget 0 0 Expenciture Schec FY2017 Est. 0 01 0 0 700,000 0 700,000 ule 0 0 FY 2022 5 Year CIP Total 0 700.000 0 700,000 Beyond 5 Year CIP Total 0 700,000 0 700,000 144 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 145 CAPITAL IMPROVEMENT FUND Children's Theatre, January 2016 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Children's Theatre, Community Theatre, and Cubberley Theatre Managing Department: Community Services IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Summer 2018 Revised Project Start: Revised Project Completion: Project Number: AC -18000 Performing Arts Venues Seat Replacement Description This project provides funding for the replacement of damaged or non-functioning seats at the City's three performing arts venues: Children's Theatre, Community Theatre, and Cubberley Theatre. Justification Damaged or non-functioning seats at the City's three theatre sites are due for replacement based on their age and/or condition. Significant Changes 2017-2021 CIP: Project established. Funding Sources Schedule Prior Funding Source Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 O 75,000 O 75,000 0 0 0 0 0 0 O 75,000 O 75,000 O 75,000 O 75,000 146 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 0 0 0 0 75,000 0 75,000 0 0 0 75,000 0 75,000 75,000 0 75,000 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 147 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Children's Theatre, Community Theatre, and Cubberley Theatre Managing Department: Community Services IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Summer 2017 Revised Project Start: Revised Project Completion: Project Number: AC -17000 Children's Theatre, January 2016 Performing Arts Venues Soft Goods Replacement Description This project provides funding for the replacement of existing soft fabric goods in three City per- forming arts venues and to bring the goods in the facilities up to fire code. Soft fabric goods refer to theatre drapes, stage curtains, and fabric backdrops. The soft fabric goods must be flame-retardant with up-to-date flame certification in the Children's Theatre, Community The- atre and Cubberley Theatre. Justification Soft goods at these sites are due for replacement based on their age, condition and/or fire code. Supplemental Information The City has three performing arts venues: Children's Theatre, Community Theatre, and Cubber- ley Theatre. Significant Changes 2017-2021 CIP: Project established. 148 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior FY 2017 Years Budget O 55,000 O 55,000 Prior Years FY 2017 Budget 0 55,000 0 0 55,000 0 FY 2020 0 0 0 Expenciture Schedule FY2017 Est. FY 2018 FY 2019 FY 2020 O 55,000 0 55,000 0 0 O 55,000 0 55,000 0 0 Operating Impact This project is not anticipated to impact operating expenses. FY 2021 0 0 5 Year CIP Total O 55,000 O 55,000 Beyond 5 Year CIP Total 55,000 O 55,000 5 Year CIP FY 2022 Total Beyond 5 Year CIP Total 0 55,000 O 55,000 55,000 O 55,000 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 149 CAPITAL IMPROVEMENT FUND Rinconada Library, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 1213 Newell Road Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Summer 2010 Initial Project Completion: Spring 2014 Revised Project Start: Revised Project Completion: Fall 2014 Project Number: PE -11000 Rinconada Library New Construction and Improvements Description This project provided funding for the renovation of the Rinconada Library. Justification Supplemental Information This project is complete. Remaining funding in the project will be used to defease (retire) Mea- sure N library bonds. Funding Source Prior Years Funding Sources Schedule FY 2017 Budget FY2017 Est. FY 2018 FY 2019 Capital Improvement 24,499,332 1,238,430 258,113 980,317 Fund Total 24,499,332 1,238,430 258,113 980,317 0 0 FY 2020 0 0 FY 2021 Expenditure Schedule 0 0 FY 2022 5 Year CIP Beyond 5 Total Year CIP O 980,317 O 980,317 Total O 25,737,762 O 25,737,762 Project Phase Construction Design Total Prior Years FY 2017 Budget 21,105,867 1,238,430 3,393,461 0 24,499,328 1,238,430 FY2017 Est. 258,113 0 258,113 FY 2018 980,317 0 980,317 FY 2019 FY 2020 FY 2021 O 0 0 O 0 0 FY 2022 5Year CIP Total O 980,317 O 0 O 980,317 Beyond 5 Year CIP Total 0 22,344,297 O 3,393,461 O 25,737,758 150 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-22 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 151 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-00006 Fire Station 2, January 2015 Roofing Replacement Description This project provides funding for ongoing roofing maintenance at various City facilities includ- ing major repairs, rehabilitation, replacement, roof deck, drainage systems, and sheet metal repair/replacement. Roofs scheduled for replacement are based on an annual evaluation of their condition. Justification The life expectancy of most roofs at City facilities is 20 to 25 years. There are facilities in the inventory with roof systems that are beyond or near their useful life. Supplemental Information Facilities scheduled for re -roofing are as follows: Fiscal Year 2018: Ventura Units 1, 2 and 3 Fiscal Year 2019: Animal Services and Baylands Athletic Center Restroom Fiscal Year 2020: Lucie Stern Community Center Fiscal Year 2021: Avenidas Senior Center Fiscal Year 2022: Peers Park Club House Scheduled work for Animal Services and Avenidas Senior Center will be evaluated in coordina- tion with the City's public private partnership assessment of animal services and the upcoming capital project for Avenidas. 152 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2018-2022 CIP: Funding for Ventura Unit 3 has been moved from Fiscal Year 2021 to 2018 due to its condition and the scheduled work on other Ventura units. The Avenidas Senior Center has been added to Fiscal Year 2021. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total Project Phase Construction Total N/A 678,968 613,560 1,022,314 249,289 451,700 540,502 93,991 2,357,796 N/A 678,968 613,560 1,022,314 249,289 451,700 540,502 93,991 2,357,796 FY 2017 Budget Expenditure Schedule FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 N/A 678,968 613,560 1,022,314 249,289 451,700 540,502 N/A 678,968 613,560 1,022,314 249,289 451,700 540,502 93,991 2,357,796 FY 2022 5 Year CIP Total Operating Impact This project is not anticipated to impact operating expenses. 93,991 2,357,796 0 0 Beyond 5 Year CIP 0 0 N/A N/A Total Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Parks and Recreation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 except for historic buildings N/A N/A CAPITAL IMPROVEMENT FUND • t:ITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 153 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 300 Homer Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Summer 2006 Initial Project Completion: Spring 2007 Revised Project Start: Revised Project Completion: Spring 2018 Project Number: PF-07011 Roth Building, January 2015 Roth Building Maintenance Description This project provides for window repair, waterproofing of the building foundation walls, installa- tion of electrical service to the building and a new ventilation system. In addition, roofing repairs will be done on an as needed basis until such time that the building is leased and occupied. Justification In Fiscal Year 2004 the City removed the non -historic wings and secured the building. Currently the building is empty waiting for the Palo Alto History Museum to take possession of the build- ing. Funding was provided on a one-time basis for roofing repair and the installation of down- spouts. The building's roof will require on -going maintenance and repair to prevent further leaking. Water is also entering the building through the basement walls. In order to prevent mil- dew and further deterioration of the building, roof repair, waterproofing, perimeter drainage and installation of a ventilation/dehumidification system are necessary. Supplemental Information Funding was provided as a one-time addition and will be continued until all funding is used or Palo Alto History Museum takes possession. Small repairs are needed on a continual basis. Significant Changes 2018-2022 CIP: Project completion extended to reflect continuing vacancy of the building. 2017-2021 CIP: Project completion extended to reflect continuing vacancy of the building. 154 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior FY 2017 Years Budget FY2017 Est. 0 20,368 45,073 3,000 42,073 20,368 45,073 3,000 42,073 Prior Years 20,368 20,368 FY 2017 Budget 45,073 0 FY 2020 0 0 0 Expenciture Schedule FY2017 Est. 0 0 3,000 42,073 45,073 3,000 42,073 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 0 5 Year CIP Total O 42,073 O 42,073 Beyond 5 Year CIP Total 65,441 O 65,441 5 Year CIP FY 2022 Total Beyond 5 Year CIP Total 0 42,073 O 42,073 65,441 O 65,441 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Historic Resources Board Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 155 CAPITAL IMPROVEMENT FUND Oregon Expressway Bike/Ped Overcrossing, March 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: various Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Summer 2012 Initial Project Completion: Summer 2013 Revised Project Start: Spring 2015 Revised Project Completion: Fall 2015 Project Number: PE -13012 Structural Assessment of City Bridges Description This project provides funding for a condition assessment of all City -owned bridges by a struc- tural engineering consultant. The assessment will identify bridges needing periodic inspection and the methodology and frequency for performing those structural evaluations. A condition assessment report will be prepared for each bridge, summarizing the current condition and any deficiency requiring corrective maintenance or repair to ensure bridge structure safety and reli- ability. Additionally, a 10 -year program will be drafted, identifying estimated costs and potential funding sources for inclusion in the City's operating and Capital Improvement Program budget. Justification The 93 bridges in Palo Alto are essential to the City's overall transportation network and repre- sent a significant infrastructure asset. Maintaining their safety and functionality is vital to the efficient movement of people, goods and services throughout the City and will reduce costly repairs and/or replacements needed in the future. Supplemental Information The Infrastructure Blue Ribbon Commission recommended that a condition assessment of bridges be conducted to determine existing bridge conditions, ongoing maintenance needs and future rehabilitation and replacement costs. Significant Changes 2016-2020 CIP: The project schedule was extended to reflect a delay in its initiation due to lim- ited staffing resources. 156 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2017 Years Budget FY2017 Est. 0 129,208 58,180 33,180 25,000 129,208 58,180 33,180 25,000 0 FY 2020 0 0 0 Expenciture Schedule 0 5 Year CIP Total O 25,000 O 25,000 Beyond 5 Year CIP Total 0 187,388 O 187,388 Project Phase Construction Design Total Prior Years FY 2017 Budget FY2017 Est. 0 58,180 33,180 25,000 129,207 0 0 0 129,207 58,180 33,180 25,000 0 0 0 0 0 0 5 Year CIP FY 2022 Total Beyond 5 Year CIP Total O 25,000 O 0 O 25,000 0 58,180 O 129,207 O 187,387 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Land Use and Community Design Section: Local Landuse and Growth Management Goal: L-9 Policy: L-79 Program: L-79 Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 157 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 1313 Newell Road Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Summer 2010 Initial Project Completion: Fall 2014 Revised Project Start: Revised Project Completion: Project Number: PE -11012 The Art Center Auditorium served as the temporary Main Library location during construction Temporary Main Library Description This project provided funding for the design and construction of the Temporary Main Library. Supplemental Information This project is complete. Remaining funding in the project will be used to defease (retire) Mea- sure N library bonds. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5YearCIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 72,421 88,116 72,421 88,116 O 88,116 O 88,116 0 0 0 0 Expenciture Schedule 0 0 O 88,116 O 88,116 0 160,537 O 160,537 Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design 71,383 1,037 88,116 0 0 88,116 O 0 0 0 0 0 0 0 O 88,116 O 0 0 159,499 O 1,037 Total 72,420 88,116 0 88,116 0 0 O 88,116 0 160,536 158 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 159 CAPITAL IMPROVEMENT FUND Lot N, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-14003 University Avenue Parking Improvements Description This project provides funding for improvements in the University Avenue parking district includ- ing parking lot resurfacing; striping and signing; parking structure painting or staining; electrical system upgrades needed to support improved lighting; security systems and/or other systems. Justification This project is intended to maintain the existing parking lots and garages in the University Ave- nue parking district to extend the useful life of the pavement surfaces and buildings. Supplemental Information This project is dependent on the availability of funding in the University Avenue Parking Permit Fund. Fiscal Year 2018: Resurface and restripe Lots K (Lytton/Waverley) and C (Ramona/Lytton) Fiscal Year 2019-2022: Projects have not yet been identified 160 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from University Ave. Parking Permit Fund Total Project Phase Construction Total Prior FY 2017 Years Budget FY2017 Est. 0 N/A 387,106 26,938 360,168 N/A 82,676 82,676 141,759 0 N/A 469,782 109,614 501,927 0 Prior Years N/A N/A 469,782 109,614 501,927 FY 2017 Budget Expenc FY2017 Est. FY 2020 0 0 0 0 0 iture Schedule 501,927 0 469,782 109,614 0 FY 2020 0 0 0 FY 2021 0 0 5 Year CIP Total O 360,168 0 141,759 O 501,927 5 Year CIP Total O 501,927 O 501,927 Beyond 5 Year CIP Total 0 0 Beyond S Year CIP Total N/A N/A N/A 0 0 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Parking Goal: T-8 Policy: T-47 Program: T-52 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 161 CAPITAL IMPROVEMENT FUND Ventura Community Center, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3990 Ventura Court Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Summer 2015 Initial Project Completion: Spring 2016 Revised Project Start: Fall 2016 Revised Project Completion: Winter 2018 Project Number: PE -15011 Ventura Buildings Improvements Description This project provides funding to replace or upgrade the mechanical and electrical systems and provide accessibility improvements to the facility. To comply with the Americans with Disabili- ties Act, accessibility improvements are included; these needs are typically addressed concur- rently with City -planned projects. Justification Mechanical and electrical systems are original and have reached the end of their useful lives. To meet current code requirements, increase efficiency and reliability, these systems need to be replaced. Under the lease agreement with Palo Alto Community Child Care (PACCC), the City is responsible for capital maintenance. Significant Changes 2018-2022 CIP: Project deferred by an additional half year due to workload of other projects in progress. 2017-2021 CIP: Project deferred by half a year due to workload of other projects in progress. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 5Year CIP Beyond 5 FY 2022 Total Year CIP Total Capital Improvement Fund Total 41,807 779,330 270,031 549,899 41,807 779,330 270,031 549,899 0 0 0 0 0 0 0 549.899 0 549,899 0 861,737 0 861,737 162 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. 549,899 0 0 0 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 89,330 41,807 41,807 779,330 270,031 549,899 89,330 690,000 180,701 0 0 0 0 0 0 549,899 0 0 0 0 549,899 639,229 222,508 0 861,737 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 163 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Department Technology Upgrades and Improvements CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 165 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Fire IBRC Reference: N/A Initial Project Start: Spring 2017 Initial Project Completion: Summer 2019 Revised Project Start: Revised Project Completion: Project Number: FD -18000 Used Self Contained Breathing Apparatus Self -Contained Breathing Apparatus (SCBA) Replacement Description Self Contained Breathing Apparatus (SCBA) are used by firefighters when entering hazardous conditions when responding to fire and hazardous materials incidents. These apparatus provide breathable air for firefighters when entering environments where the atmosphere is immedi- ately dangerous to life or health. Justification The expected service life for SCBAs is 15 years. Currently 26% of the Palo Alto Fire Department (PAFD) SCBAs are past their useful life and 41% are approaching the end of their useful life. In addition, the National Fire Protection Agency (NFPA) standards require that all SCBAs in use pass regular testing and have repair parts available. Many of the current SCBAs in use no longer pass test standards and repair parts are no longer available from the manufacturer. Funding Sources Schec ule Prior Funding Source Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 800,000 0 800,000 0 0 0 0 0 0 800,000 0 800,000 0 800,000 800,000 166 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. 0 0 FY 2022 5YearCIP Total Beyond 5 Year CIP Total Construction Total 0 0 0 O 800,000 O 800,000 0 0 0 O 800,000 O 800,000 O 800,000 O 800,000 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Natural Hazards Goal: N-10 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 167 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Parks and Open Space CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 169 CAPITAL IMPROVEMENT FUND Brilliance, by Joe O'Connell and Blessing Hancock Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: AC -86017 Art In Public Spaces Description This project provides funding for innovative public art for both interior and exterior public spaces in accordance with the City Council -approved Art in City Capital Improvement Projects ordinance. Justification This project places art in public buildings, plazas, gateways, parks and other sites frequented by residents and visitors alike. It is expected that public art will enhance community pride and own- ership in the City of Palo Alto. Public Art preserves the long-term viability of the built environ- ment and helps set a standard for aesthetic variety and creativity in the community. Supplemental Information The Art in City Capital Improvement Projects ordinance states that the City will budget one per- cent of its CIP budget for public art, with certain exceptions. A base level of funding in the amount of $50,000 is included each year. Significant Changes Prior to Fiscal Year 2015, one percent for public art was included in the budget for each applica- ble project. Beginning in Fiscal Year 2015, public art funding is accounted for within this project. This change provides a clearer picture of how much funding is available for public art, allows for the pooling of funds for more impactful projects, and ensures that the funds are preserved for public art. 170 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2017 Years Budget FY2017 Est. FY 2020 5 Year CIP Total N/A 551,218 261,711 535,307 929,150 271,223 106,855 80,500 1,923,035 N/A 551,218 261,711 535,307 929,150 271,223 106,855 80,500 1,923,035 Ex eenciture Schedule Beyond 5 Year CIP Total N/A O N/A Project Phase Construction Other Total Prior Years N/A N/A N/A FY 2017 Budget 551,218 0 551,218 FY2017 Est. 261,711 0 261,711 535,307 0 535,307 929,150 0 929,150 271,223 0 271,223 106,855 0 106,855 FY 2022 5 Year CIP Total 80,500 1,923,035 0 0 80,500 1,923,035 Beyond 5 Year CIP Total 0 N/A 0 N/A O N/A Operating Impact Annual funding in the amount of $30,000 for public art maintenance is allocated to the Com- munity Services Department in the General Fund. This level of funding may be reviewed in light of increased funding for public art resulting from the public art ordinance, and adjustments to the maintenance allocation may be brought forward for City Council consideration in future years, if appropriate. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element Land Use and Community Parks and Recreation Commission Design Section: Public Ways Goal: L-9 Policy: L-72 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 171 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Adjacent to Baylands Athletic Center (1900 Geng Road) Managing Department: Community Services IBRC Reference: Initial Project Start: Summer 2018 Initial Project Completion: Summer 2019 Revised Project Start: Revised Project Completion: Project Number: PG -19001 Baylands, March 2017 Baylands Athletic Center 10.5 Acre Expansion Plan Description This project provides funding for conceptual plans and public outreach for future use of an additional 10.5 acre expansion of the Baylands Athletic Center from land previously part of the golf course. Justification During the golf course reconstruction, 10.5 acres were set aside for future park use and incorpo- ration into the adjacent Baylands Athletic Center. The Parks, Trails, Open Space, and Recreation Master Plan calls for evaluating optimal usage including open space for the 10.5 acre land bank. Funding Source Transfer from Parks Development Impact Fee Fund Total Project Phase Design Total Prior Years Prior Years 0 0 0 0 Funding Sources Schedule FY 2017 Budget 0 FY2017 Est. 0 FY 2018 FY 2019 0 100,000 FY 2020 FY 2021 0 0 0 0 100,000 0 FY 2017 Budget 0 0 Expenciture Schedule FY2017 Est. FY 2018 FY 2019 0 0 O 100,000 O 100,000 0 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP O 100,000 0 Total 100,000 100,000 0 100,000 5Year CIP Beyon• FY 2020 FY 2021 FY 2022 Total Year CIP 0 0 0 O 100,000 O 100,000 Total O 100,000 O 100,000 172 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGE1 CAPITAL IMPROVEMENT FUND Operating Impact This project for conceptual plans does not have an operating budget impact, but once a con- ceptual plan is adopted and built, there will be operating budget impact. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Goal: C-4 Policy: C-27 Environmental Impact Analysis: Environmental Review Required Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Goal: C4 Policy: C-26 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 173 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Baylands Nature Preserve (2500 Embarcadero Road) Managing Department: Community Services IBRC Reference: Catch-up Initial Project Start: Fall 2016 Initial Project Completion: Winter 2018 Revised Project Start: Revised Project Completion: Project Number: PG -17000 Baylands, July 2014 Baylands Comprehensive Conservation Plan Description This project provides funding for a conservation plan that will examine the native vegetation, wildlife habitat resources, and wildlife -appropriate public access for the entire Baylands, includ- ing Byxbee Park. This plan will provide needed information on best areas to maintain wildlife habitat and appropriate areas to develop trails or other recreation amenities; provide a design overlay for appropriate types and locations of public art in the Baylands; and design an inter- pretive messaging throughout the Baylands. The plan seeks to optimize opportunities for low impact recreation ensuring that these are compatible with the Baylands Master Plan direction for a passive park and nature preserve. The Conservation Plan will also provide input to the Byx- bee Park Completion project, design of which is scheduled to begin in Fiscal Year 2018. Justification Staff needs a guiding plan to provide insight on best management practices for wildlife, habitat, vegetation, and recreation management. The plan will also provide priorities, which will help staff and volunteers guide resources to the most important projects. With numerous changes taking place in environmentally significant areas, it is vital to have a holistic vision for the corri- dor that will balance the diverse needs of stakeholders. Supplemental Information A prior project to create a Baylands Comprehensive Conservation Plan was initiated in June 2006 but due to funding cuts the project was not completed. This project will involve hiring a consultant to complete the plan. 174 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2017-2021 CIP: Additional funding of $60,000 was added to include design for interpretive messaging and design overlay for appropriate types and locations of public art. 2016-2020 CIP: Project established. Funding Source Capital Improvement Fund Total Project Phase Design Total Prior Years Func FY 2017 Budget 0 330,000 O 330,000 Prior Years FY 2017 Budget O 330,000 O 330,000 ing Sources Schec FY2017 Est. FY 2018 O 330,000 O 330,000 0 0 0 0 ule FY 2021 Expenciture Schedule FY2017 Est. 0 0 0 330,000 O 330,000 0 0 0 FY 2021 0 0 5Year CIP Beyond 5 FY 2022 Total Year CIP O 330,000 O 330,000 FY 2022 Total 0 330,000 O 330,000 5Year CIP Beyond 5 Total Year CIP 0 330,000 O 330,000 Total 0 330,000 O 330,000 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1 Program: N-2, N-3 Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project may be subject to CEQA review. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 175 CAPITAL IMPROVEMENT FUND Baylands Levee, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Harbor Road near Baylands Nature Interpretive Center (2775 Embarcadero Road) Managing Department: Community Services IBRC Reference: New Initial Project Start: Spring 2012 Initial Project Completion: Summer 2014 Revised Project Start: Revised Project Completion: Fall 2019 Project Number: OS -09002 Baylands Emergency Access Levee Repair Description This project provides funding to restore the width and height of the earthen flood levee between Harbor Road near the Baylands Interpretive Center and the perimeter levee of the air- port to six inches above its original height. Justification This section of City -maintained levee has significantly subsided since it was built in the early 1960s. High winter tides now overflow the top of the levee, causing significant erosion along both edges of the levee. This levee is important not only for flood control of the Baylands, but also for emergency response by fire and paramedic vehicles for fires, plane crashes and rescue of injured trail users. The section of levee between the road and the Nature Center is essential for public access. Supplemental Information Information from the Bay Conservation and Development Commission on sea level rise projec- tions will be incorporated into the design of the restoration of the levee in order for the struc- ture to function against increasing tide levels. Significant Changes 2018-2022 CIP: Securing the regulatory permits remain delayed and now may require mitiga- tion. 176 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2016-2020 CIP: Project completion has been extended by 21/2 years due to delays in securing the regulatory permits needed to construct the project. Funding Sources Schedule Prior FY 2017 Funding Source Years Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 54,298 265,602 54,298 265,602 0 265,602 O 265,602 Expenc 0 0 0 0 iture Schedule 0 0 O 265,602 O 265,602 0 319,900 O 319,900 Project Phase Prior Years FY 2017 Budget FY2017 Est. 0 0 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 54,298 265,602 54,298 265,602 0 265,602 O 265,602 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 O 265,602 O 265,602 0 319,900 O 319,900 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1 Review: Planning and Transportation Commission San Francisquito Creek Joint Powers Authority Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 177 CAPITAL IMPROVEMENT FUND Baylands Levee Feasibility Study, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Baylands Nature Preserve (2500 Embarcadero Road) Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Summer 2014 Initial Project Completion: Spring 2015 Revised Project Start: Revised Project Completion: Fall 2017 Project Number: PE -15028 Baylands Levee Improvements Feasibility Description This project provides funding for a feasibility study of the existing network of flood protection levees in the Palo Alto Baylands between San Francisquito Creek and Mountain View. The study will identify potential alternative methods and alignments for levee improvements, estimated project costs, environmental impacts and mitigation measures. Justification Approximately 2,700 properties in Palo Alto are subject to tidal flooding and are thereby required to purchase flood insurance and face restrictions on construction of new or remodeled buildings. This project is the first step in providing protection from a 1% (100 -year) high tide event in San Francisco Bay and from future sea level rise scenarios. Supplemental Information In addition to the feasibility study, the city is cooperating with San Francisquito Creek Joint Powers Authority (JPA) in their feasibility study of the Bayfront levees between San Francis- quito Creek and Redwood City and with the Santa Clara Valley Water District and the City of Mountain View, who are pursuing independent studies of potential levee improvements. Significant Changes 2018-2022 CIP: Timeline was extended again for expect completion in Fall 2017. 2016-2020 CIP: Timeline was extended to reflect modified expected completion date of Winter 2016. 178 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Design Total Prior FY 2017 Years Budget 346,096 157,500 346,096 157,500 Prior Years 346,096 FY 2017 Budget 157,500 346,096 157,500 FY2017 Est. 0 O 157,500 O 157,500 Ex 0 FY 2020 0 0 0 aenciture Schedule FY2017 Est. 0 0 0 O 157,500 O 157,500 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 0 5 Year CIP Total 0 157.500 O 157,500 Beyond 5 Year CIP Total 0 503,596 O 503,596 5Year CIP Beyond 5 FY 2022 Total Year CIP Total O 157.500 O 157,500 0 503,596 O 503,596 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Planning and Transportation Commission San Francisquito Creek Joint Powers Authority Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 179 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PG -06003 Greer Park, January 2015 Benches, Signage, Walkways, Perimeter Landscaping Description This project provides funding for the restoration and replacement of existing benches, signage, fencing, walkways, and landscaping at various City facilities. Justification Benches, signage, fencing, walkways, and perimeter landscaping at various sites are due for replacement or upgrade based on their age and/or condition. Supplemental Information Replacements will be evaluated and recommended by the Community Services Department on a per park basis with actual work dependent upon bid results. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total N/A 205,465 80,038 275,427 150,000 150,000 150,000 150,000 875,427 N/A 205,465 80,038 275,427 150,000 150,000 150,000 150,000 875,427 0 N/A 0 N/A 180 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. 275,427 150,000 150,000 T FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 205,465 80,038 150,000 150,000 875,427 N/A 205,465 80,038 275,427 150,000 150,000 150,000 150,000 875,427 Operating Impact This project is not anticipated to impact operating expenses. 0 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-26 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 181 CAPITAL IMPROVEMENT FUND Bol Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 3590 Laguna Avenue Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Summer 2019 Initial Project Completion: Summer 2020 Revised Project Start: Revised Project Completion: Project Number: PE -16000 Bol Park Improvements Description This project provides funding for safety renovations and accessibility improvements, including repairs to the decomposed granite pathways, park lighting, and fencing. Irrigation renovations and turf restoration are also included in this project, as well as the replacement of two drinking fountains and other site amenities. Justification The concrete walkway and decomposed granite pathway are cracked and/or uneven, creating safety hazards. The brick wall at the playground and other site amenities, including the playing - field backstops, are old or damaged. As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs in addition to safety issues. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5YearCIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 0 O 275,132 O 275,132 0 0 O 275,132 O 275,132 O 275,132 O 275,132 182 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 217,400 0 0 217,400 0 0 57,732 O 275,132 0 0 275,132 0 0 0 O 57,732 0 0 Operating Impact This project is not anticipated to impact operating expenses. O 217,400 0 57,732 O 275,132 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 183 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 410 Fernando Ave. Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Fall 2017 Initial Project Completion: Fall 2018 Revised Project Start: Fall 2020 Revised Project Completion: Fall 2021 Project Number: PE -17005 Boulware Park, February 2015 Boulware Park Improvements Description This project provides funding for improvements to the existing children's playground, lighting and site amenities, and accessibility upgrades. Playground improvements include the installa- tion of a new play structure and replacement of existing light pole fixtures, drinking fountains, benches, and trash receptacles. Rubberized surfacing will also be replaced and expanded to increase accessibility. Justification The existing playground equipment, installed in 1993, is approaching the end of its useful life and needs to be replaced. In addition, light poles and site amenities, including drinking foun- tains, benches and trash/recycle receptacles are aged and need replacing. Significant Changes 2018-2022 CIP: Project shifted back to Fiscal Year 2018 following consideration of staff work- load and park priorities. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2021 pending completion of the Parks Master Plan and a reprioritization of parks projects. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5YearCIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total O 45,000 O 45,000 O 45,000 450,666 O 45,000 450,666 0 0 0 0 0 495,666 495,666 O 495,666 O 495,666 184 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total O 0 O 45,000 O 45,000 0 0 0 0 45,000 45,000 425,333 25,333 450,666 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 0 O 425,333 O 70,333 O 495,666 O 425,333 0 70,333 O 495,666 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C -24,C-26, C-32 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 185 CAPITAL IMPROVEMENT FUND Buckeye Creek, December 2014 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park (3300 Page Mill Road between Central and Moody) Managing Department: Community Services IBRC Reference: Catch-up Initial Project Start: Summer 2015 Initial Project Completion: Fall 2016 Revised Project Start: Fall 2016 Revised Project Completion: Fall 2017 Project Number: PG -15000 Buckeye Creek Hydrology Study Description This project will fund a study to analyze flooding conditions and to recommend flood control structures that provide both drainage and erosion control solutions for Buckeye Creek. The project will consider maintenance needs and land stewardship practices, and will include out- reach to stakeholders. Drainage system improvements may include new culverts, gabions and native plant riparian re -vegetation. Justification Buckeye Creek originates in Foothills Park and flows to Los Trancos Creek. During heavy storms, the creek overflows and undercuts banks causing erosion, heavy siltation and damage to adjacent roads, utilities and park facilities. Original gabions and check dams installed after the 1983 El Nino floods are failing and causing additional erosion. Annual maintenance costs have increased to repair repeated flood damage. Supplemental Information The Infrastructure Blue Ribbon Commission recommended a hydrology study be conducted to determine the hydrologic conditions and recommendations to reduce creek sedimentation and erosion. Based on the findings of the study, future funding may be proposed for construction of improvements. The hydrology study is a critical precursor to decisions regarding the future use of the 7.7 acres of park land at Foothills Park. On February 24, 2015, the Parks and Recreation Commission rec- ommended to Council that the Buckeye Creek hydrology study should be completed before 186 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND making any recommendations on how to use the 7.7 acre parcel. The recommendations on how to best address the hydrology challenges may alter the City's decision on use of the land. Significant Changes 2017-2021 CIP: Project completion of study now moved to Fall 2017. 2017-2021 CIP: Project completion of study now moved to Spring 2017. 2016-2020 CIP: Project established. Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Design Total Prior Years FY 2017 Budget FY2017 Est. FY 2018 24,114 166,267 123,561 42.706 24,114 166,267 123,561 42,706 Prior Years FY 2017 Budget FY 2019 0 0 0 0 FY 2021 Expenciture Schedule FY2017 Est. 0 24,113 166,267 123,561 42,706 24,113 166,267 123,561 42,706 FY 2020 0 0 0 0 FY 2021 FY 2022 5 Year CIP Total O 42,706 O 42,706 FY 2022 5 Year CIP Total 42,706 42,706 Beyond 5 Year CIP Total O 190,381 O 190,381 Beyond 5 Year CIP Total O 190,380 O 190,380 Operating Impact Impact to operating expenses is dependent upon pending recommendations from the study. Relationship to Comprehensive Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1 Program: N-2, N-3 Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-2 Policy: N-11 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 187 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2500 Embarcadero Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Fall 2019 Revised Project Start: Fall 2019 Revised Project Completion: Summer 2021 Project Number: PE -18006 Byxbee Park , March 2015 Byxbee Park Completion Description This project provides funding for the remaining improvements to Byxbee Park following the completion of the remaining landfill capping work. As envisioned by the original artist and land- scape architect, the completion of Byxbee Park would occur following capping of the remainder of the landfill and would consist of a network of white oyster shell -lined trails with wooden view- ing platforms. The hilltops would also be accented with small soil mounds called "hillocks" to be used for planting wildflowers. Additionally, the parking lot for the park would be expanded. Justification While some improvements and amenities have already been provided through the Byxbee Park Trails project, this project will revisit the vision for the entire park, and develop and implement the plan for the final park. Design of the project will incorporate recommendations from the Baylands Comprehensive Conservation Plan project. Supplemental Information The Byxbee Park Completion project is included in the Council Infrastructure Plan. Funds for the project are provided by the Parks Development Impact Fee Fund. The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community and IBRC needs. Significant Changes 2018-2022 CIP: Funding has been moved to Fiscal Year 2019 to coordinate with the findings from the Baylands Comprehensive Conservation Plan project. 188 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGE CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Parks Development Impact Fee Fund Total Prior FY 2017 Years Budget 0 0 0 0 0 FY2017 Est. 0 0 FY 2020 0 (2,445,985) 2,636,252 0 2,800,000 0 0 0 5YearCIP Total O 190,267 0 2,800,000 Beyond 5 Year CIP Total 0 190,267 0 2,800,000 O 0 0 354,015 2,636,252 0 0 2,990,267 0 2,990,267 Expenc iture Schedule Project Phase Construction Design Total Prior Years 0 0 0 FY 2017 Budget FY2017 Est. FY 2020 O 0 0 0 2,520,000 O 0 0 354,015 116,252 O 0 0 354,015 2,636,252 FY 2021 0 0 0 FY 2022 5 Year CIP Total O 2,520,000 O 470,267 O 2,990,267 Beyond 5 Year CIP Total O 2,520,000 O 470,267 O 2,990,267 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Parks and Recreation Commission Environmental Impact Analysis: This project is anticipated to require an environmental assessment in accordance with CEQA guidelines. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 189 CAPITAL IMPROVEMENT FUND Cameron Park, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2101 Wellesley Street between College and Stanford Avenues Managing Department: Community Services IBRC Reference: Catch-up Initial Project Start: Summer 2017 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2021 Revised Project Completion: Summer 2022 Project Number: PG -14002 Cameron Park Improvements Description This project provides funding to upgrade and renovate safety and accessibility features at Cam- eron Park with a primary focus on the park playground. Justification As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Significant Changes 2018-2022 CIP: Project shifted from Fiscal Year 2020 to Fiscal Year 2022 due to a reprioritiza- tion of parks projects. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 pending completion of the Parks Master Plan and a reprioritization of parks projects. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 5YearCIP FY 2022 Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 0 0 0 0 0 0 0 159,994 159,994 0 159,994 159,994 0 159,994 0 159,994 190 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 0 C 0 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 141,997 141,997 0 17,997 17,997 0 159,994 159,994 0 141,997 0 17,997 0 159,994 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 191 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: New Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PG -18001 Mitchell Park Dog Run, March 2017 Dog Park Installation and Renovation Description This project provides funding for building dog parks at various City parks and facilities that cur- rently do not have dog parks, as well as renovating existing dog parks. Justification Palo Alto has three dog parks, located at Mitchell Park, Hoover Park, and Greer Park. The dog parks at both Hoover and Greer are undersized, and should be relocated within the park and expanded. All of the existing dog parks are located in South Palo Alto. The Parks, Trails, Natural Open Space, and Recreation Master Plan provides guidance on dog parks. The policy states that Palo Alto should actively pursue adding dedicated, fenced, dog parks in multiple neighborhoods, equitably distributed between north and south Palo Alto. The size of the dog parks will vary, but should strive to be at least .25 acres and each new dog park installation will require a Park Improvement Ordinance. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. 0 150,000 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Transfer from Parks Development Impact Fee Fund Total N/A N/A 0 0 150,000 0 150,000 450,000 0 N/A 0 0 150,000 0 150,000 0 150,000 450,000 0 N/A 192 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenditure Schedule Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5YearCIP Total Beyond 5 Year CIP Total Construction Design Total N/A N/A N/A 0 O 140,000 O 140,000 0 0 10,000 O 10,000 0 O 140,000 420,000 O 10,000 30,000 O 150,000 0 150,000 0 150,000 450,000 Operating Impact Contract cleaning cost of approximately $2,000 per year per dog park. 0 0 0 Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Parks and Recreation Commission Element: Community Services & Element: Community Services & Facilities Facilities Goal: C-4 Goal: C-4 Policy: C-24 Program: C-19 Policy: C-26 Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15301 N/A N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 193 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park Boronda Lake (3300 Page Mill Road between Central and Moody) Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Fall 2017 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Project Number: OS -18000 Boronda Lake Dock, February 2017 Foothills Park Boronda Lake Dock Replacement Description This project provides funding for the replacement of an aged and deteriorating Boronda Lake Dock. Justification The dock was originally built in 1965 and was last refurbished in 2010 with repairs to the wood decking. The current condition of the dock is declining and now requires a complete replace- ment of the dock with new decking, ramp, floats, and pilings. Funding Source Capital Improvement Fund Total Prior Years 0 Funding Sources Schedule FY 2017 Budget 0 0 FY2017 Est. FY 2018 O 135,000 O 135,000 FY 2019 0 0 FY 2020 0 FY 2021 0 FY 2022 0 01 Expenciture Schec ule 5 Year CIP Total O 135.000 O 135,000 Beyond 5 Year CIP Total O 135,000 O 135,000 Project Phase Construction Design Total Prior Years FY 2017 FY2017 Budget Est. FY 2018 FY 2019 FY 2020 FY 2021 O 0 0 125,000 0 0 0 0 0 0 10,000 0 0 0 O 0 0 135,000 0 0 0 5YearCIP FY 2022 Total 0 125,000 O 10,000 O 135,000 Beyond 5 Year CIP Total O 125,000 0 10,000 O 135,000 194 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: Possible exemption from CEQA under Section 15302 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 195 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park (3300 Page Mill Road between Central and Moody) Managing Department: Public Works IBRC Reference: New Initial Project Start: Fall 2019 Initial Project Completion: Spring 2020 Revised Project Start: Revised Project Completion: Project Number: PE -20000 Foothills Park Foothills Park Dam Seepage Study Description This project provides fundign to study a location of historic seepage from the Foothills Park Dam at the sharp bend in the road on the face of the dam. The seepage is very minor, but it appears to be slowly worsening. The source of the seepage is suspected to be the trench back - fill around the pipe that returns shallow groundwater to Boronda Lake. This project will locate and investigate the pipe and trench backfill material. If an engineered solution can be found, this project will also fund construction to slow or stop the seepage as part of a future 5 year CIP plan. The anticipated solution is excavation of a portion of the pipe and backfill with material that is more impervious to water transmissivity. Justification Foothills Park Dam is the key to maintaining the Boronda Lake recreational facility. It is a cher- ished gateway feature of the park. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 0 0 O 30,000 O 30,000 0 0 O 30,000 O 30,000 O 30,000 O 30,000 196 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. 0 0 30,000 T FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Design Total 0 0 0 0 30,000 Operating Impact This project is not anticipated to impact operating expenses. 0 30,000 0 30,000 30,000 0 30,000 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 197 CAPITAL IMPROVEMENT FUND Foothills Park Orchard Glen picnic area, January 2016 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park (3300 Page Mill Road between Central and Moody) Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2021 Initial Project Completion: Fall 2022 Revised Project Start: Revised Project Completion: Project Number: PE -21000 Foothills Park Improvement Project Description This project provides funding to replace the bridge to Sunfish Island in the Foothills Park. Justification The Sunfish Island Bridge (located at Boronda Lake) is in disrepair and needs to be replaced. Supplemental Information Sunfish Island Bridge was built in the early 1960's. Significant Changes 2018-2022 CIP: Funding has been moved from Fiscal Year 2020 to Fiscal Year 2021 to coordi- nate with the findings from the Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Comprehensive Conservation Plan project. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 0 0 0 0 O 285,423 O 285,423 O 285.423 O 285,423 0 285,423 0 285,423 198 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. 0 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Design Total 0 0 0 0 0 0 0 285,423 0 285,423 Operating Impact This project is not anticipated to impact operating expenses in the future. O 285,423 O 285,423 O 285,423 O 285,423 Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Architectural Review Board Element: Community Services & Element: Community Services & Facilities Facilities Section: Parks and Public Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Policy: C-26 Parks and Recreation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 199 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Summer 2020 Initial Project Completion: Summer 2022 Revised Project Start: Summer 2018 Revised Project Completion: Summer 2020 Project Number: PG -17001 Pearson-Arastradero Preserve, January 2016 Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Conservation Plan Description This project provides funding to create a comprehensive conservation plan for Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park. The plan will provide guidance on wildlife and habitat management, public access and recreation, trails, and interpretive messaging. Justification Staff needs a guiding plan to provide insight on best management practices for wildlife, habitat, vegetation, and recreation management. The plan will also provide priorities, which will help staff and volunteers guide resources to the most important projects. Significant Changes 2018-2022 CIP: Project shifted from Fiscal Year 2021 to Fiscal Year 2019 due to a reprioritization of parks projects. 2017-2021 CIP: Project established. 200 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Design Total Prior FY 2017 Years Budget 0 Prior Years 0 0 0 0 FY2017 Est. 0 0 0 300,000 O 300,000 T FY 2020 0 0 0 Expenciture Schedule FY 2017 FY2017 Budget Est. 0 0 0 0 0 300,000 O 300,000 0 0 0 0 0 5 Year CIP Total O 300.000 O 300,000 Beyond 5 Year CIP Total 0 300,000 O 300,000 5Year CIP Beyond 5 FY 2022 Total Year CIP O 300,000 O 300,000 Operating Impact This project may result in recommendations that impact operating expenses. Total 0 300,000 O 300,000 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1 Program: N-2 Relationship to Comprehensive Plan Secondary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1 Program: N-3 Environmental Impact Analysis: This project may be subject to CEQA review. Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 201 CAPITAL IMPROVEMENT FUND Golf Course Net and Artificial Turf Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Palo Alto Municipal Golf Course (1875 Embarcadero Road) Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Spring 2018 Initial Project Completion: Summer 2018 Revised Project Start: Winter 2020 Revised Project Completion: Spring 2020 Project Number: PG -18000 Golf Course Net and Artificial Turf Replacement Description This project provides funding for the removal and replacement of golf course driving range net- ting and synthetic turf. Justification Based on age, condition, and useful life expectancy, replacement is projected to be needed in 2020. The golf course driving range is a popular facility, and is used as a teaching area. The facility is an important source of revenue to the City, and keeping it in a state of good repair will aid in maintaining this revenue stream. Significant Changes 2018-2022 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 due to a reprioritiza- tion of parks projects. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 0 0 O 770,000 O 770,000 0 0 O 770,000 O 770,000 O 770,000 O 770,000 202 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. 0 O 745,000 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 O 25,000 0 0 0 0 745,000 0 0 25,000 O 770,000 0 0 770,000 Operating Impact This project is not anticipated to impact operating expenses. O 745,000 0 25,000 O 770,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 203 CAPITAL IMPROVEMENT FUND Palo Alto Golf Course, March 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Palo Alto Municipal Golf Course (1875 Embarcadero Road) Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2012 Initial Project Completion: Spring 2015 Revised Project Start: Summer 2012 Revised Project Completion: Fall 2017 Project Number: PG -13003 Golf Reconfiguration & Baylands Athletic Center Improvements Description This project provides funding for the renovation of the Municipal Golf Course in accordance with the Council -approved conceptual plan. The project includes less turf, raising the elevation of the course with imported soil, replacement of the irrigation and drainage systems and space for athletic fields. Justification The need for this project was triggered by the San Francisquito Creek flood control improve- ments being implemented by the Creek Joint Powers Authority, which will encroach on the existing golf course. This creates an opportunity to resolve existing issues with the golf course, including the deteriorated irrigation system, high water consumption, poor soil, and the short- age of playing fields in Palo Alto. The course design will accentuate the natural Baylands setting and is expected to attract new users, increasing revenue. Supplemental Information This project is partially funded through the San Francisquito Creek JPA ($3.0 million) as mitiga- tion for the impacts of its flood control project. The balance of the project cost will be financed through certificates of participation (COPs) issued by the city and repaid via golf course reve- nues over a period of 30 years. A financial analysis prepared by the National Golf Foundation projected revenues from the improved golf course will support repayment of the COPs. 204 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2016-2020 CIP: Timeline extended to reflect full delay in construction phase due to difficulties in securing regulatory permits for the project. Additionally, project was reduced by $24,450, which represents the amount that was previously budgeted for public art. In Fiscal Year 2015, the City Council approved a new Public Art policy, which dedicated an amount equal to one percent of capital projects, with certain exclusions, for public art. Public Art expenses are accounted for within the Art in Public Places capital project. The reduction of $24,450 rep- resents the amount that was previously earmarked in this project for public art. Public Art fund- ing of approximately $100,000 (representing one percent of the total anticipated cost for this project) was added to the Art in Public Places project as part of this budget. Funding Source Capital Improvement Fund Construction Revenue from Other Agencies Total Prior Years Funding Sources Schedule FY 2017 FY2017 Budget Est. FY 2018 897,892 1,182,966 12,465,604 (11,048,006) 0 2,252,248 213,591 9,084,381 O 0 FY 2019 5 Year CIP FY 2020 FY 2021 FY 2022 Total O 0 O 0 0 0 (11,048,006) 0 0 0 Beyond 5 Year CIP Total O 2,315,490 O 0 O 11,101,997 0 0 0 0 11,101,997 0 11,315,588 1,111,483 12,519,595 12,465,604 53,991 0 0 0 0 53,991 Expenc iture Schedule O 13,631,078 Project Phase Construction Design Total Prior FY 2017 Years Budget FY2017 Est. FY 2018 25,782 12,543,249 12,441,950 53,991 1,085,699 (23,654) 23,654 1,111,481 12,519,595 12,465,604 53,991 0 FY 2019 0 0 0 FY 2020 FY 2021 FY 2022 0 0 0 0 5Year CIP Beyond 5 Total Year CIP 53,991 0 12,521,723 O 0 0 1,109,353 O 53,991 0 13,631,076 Operating Impact Maintenance of the golf course is budgeted in the Community Services Department. It is antic- ipated that the complete reconstruction of the golf course on a smaller footprint with less turf and a more efficient irrigation system will reduce maintenance costs (particularly water costs) and extend the useful life of this asset. There will be cost savings while the golf course is closed for construction and ongoing savings once the new upgraded course is opened for public play. The cost to operate and maintain the golf course will be reviewed annually, and any changes will be proposed each year through the annual budget process. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 205 CAPITAL IMPROVEMENT FUND Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Relationship to Comprehensive Plan Secondary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1 Program: N-8 Environmental Impact Analysis: An Environmental Impact Report has been completed for this project. Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission 206 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Heritage Park Bench, March 2017 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 300 Homer Avenue (bounded by Waverley, Homer, and Bryant) Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Summer 2020 Initial Project Completion: Summer 2022 Revised Project Start: Revised Project Completion: Project Number: PG -21000 Heritage Park Site Amenities Replacement Description The project provides funding for replacement of select walkways and all of the site amenities in Heritage Park including: benches, picnic tables, trash receptacles, playground arbor, bicycle racks and drinking fountain. Justification Installed in 2005, the current site amenities have reached the use expectancy and need replace- ment. As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total Project Phase 0 0 Prior Years 0 0 FY 2017 Budget 0 0 0 0 0 0 O 9,000 91,000 100.000 O 9,000 91,000 100,000 Expenciture Schedule FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 100,000 O 100,000 5Year CIP Beyond 5 Total Year CIP Total Construction Design Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 9,000 9,000 91,000 91,000 0 9,000 91,000 100,000 0 91,000 O 9,000 O 100,000 208 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15301 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 209 CAPITAL IMPROVEMENT FUND Hoover Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2901 Cowper Street Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Fall 2018 Initial Project Completion: Spring 2019 Revised Project Start: Summer 2021 Revised Project Completion: Winter 2022 Project Number: PE -18012 Hoover Park Improvements Description This project provides funding for the replacement of the existing concrete walkway, repairs to the existing decomposed granite walkway and replacement of site amenities, including playfield backstops, benches, tables and trash receptacles. Also included are repairs to the existing brick wall surrounding the children's playground. Justification The concrete walkway and decomposed granite pathway is cracked and/or uneven, creating safety hazards. The brick wall at the playground and other site amenities, including the playfield backstops, are old or damaged. Significant Changes 2018-2022 CIP: The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community and IBRC needs. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2021 pending completion of the Parks Master Plan and a reprioritization of parks projects. 2016-2020 CIP: Project moved from 2018 to 2017 based on review of staff work load. 210 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2017 Years Budget O 49,335 O 49,335 0 0 0 0 0 0 FY 2020 5 Year CIP Total O 105,804 425,000 530.804 O 105,804 425,000 530,804 Expenciture Schedule Beyond 5 Year CIP Total 0 530,804 O 530,804 Project Phase Construction Design Total Prior Years FY 2017 Budget 0 O 49,335 O 49,335 FY2017 Est. 0 0 FY 2018 0 0 FY 2019 0 0 FY 2020 FY 2021 0 O 105,804 O 105,804 FY 2022 425,000 5 Year CIP Total Beyond 5 Year CIP Total 425,000 0 105,804 425,000 530,804 0 425,000 O 105,804 O 530,804 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-1 Policy: C-4 Program: C-24 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 211 CAPITAL IMPROVEMENT FUND Johnson Park IMNIMEGNME i lug 1 111111 11 'Nod t �* IN: -•t3%. l' UI, , Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 251 Waverley Street Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Spring 2021 Initial Project Completion: Winter 2022 Revised Project Start: Revised Project Completion: Project Number: PE -21002 Johnson Park Renovation Description This project provides funding for the renovation of existing park elements, including asphalt concrete and brick pathways, site furnishings, playground equipment and resurfacing, fencing, and improvements to irrigation and lighting. Justification Pathways and park amenities are in need of repair or improvements to maintain functionality. Funding Sources Schedule Prior Funding Source Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5YearCIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 0 0 0 0 O 85,000 850,000 935,000 O 85,000 850,000 935,000 Expenciture Schec ule O 935,000 O 935,000 Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2021 5YearCIP FY 2022 Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 O 85,000 O 85,000 Operating Impact This project is not anticipated to impact operating expenses. 850,000 0 850,000 850,000 85,000 935,000 O 850,000 0 85,000 O 935,000 212 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: c-19 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • 1:ITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 213 CAPITAL IMPROVEMENT FUND Adobe Creek Bridge adjacent to the Magical Bridge Playground Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Mitchell Park (600 East Meadow Drive) Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Summer 2017 Revised Project Start: Spring 2017 Revised Project Completion: Summer 2017 Project Number: PE -17000 Mitchell Park Adobe Creek Bridge Replacement Project Description This project provides funding to replace the existing bridge over Adobe Creek in Mitchell Park. Justification Since the completion of the Magical Bridge Playground, the Adobe Creek Bridge in Mitchell Park has seen continued increased use. The bridge acts as the main link between the surround- ing neighborhoods, schools and Mitchell Park and is an integral component of the safe routes to school path system. Supplemental Information Upgrades made to the pathway on either side of the bridge to meet the American with Disabil- ities Act (ADA) standards for the Magical Bridge Playground were completed last year. The new pathways leading to the existing bridge were installed at a 10 foot width to increase capac- ity and safety of the walkway. The current bridge is only 5 feet wide, creating safety issues for both bikes and pedestrians. An initial study performed on the bridge during the design of the Magical Bridge Playground recommended replacement of the bridge to meet current ADA standards. The existing bridge foundations can be utilized by a new bridge, reducing the overall costs of installation. The bridge currently serves over 200 children and commuters daily who use the bridge to access the several schools around Mitchell Park, the Magical Bridge Play- ground, and the Mitchell Park Library and Community Center. 214 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2018-2022 CIP: To align with the school calendar the project will be started and completed in the summer of 2017 to avoid interference with a major school bike route. 2017-2021 CIP: Project established. Funding Source Capital Improvement Fund Total Prior Years Func FY 2017 Budget FY2017 Est. ing Sources Schec FY 2018 0 250,000 2,994 247,006 O 250,000 2,994 247,006 0 0 0 0 ule FY 2021 Expenciture Schedule 0 0 5Year CIP Beyond 5 FY 2022 Total Year CIP O 247.006 O 247,006 Total 0 250,000 O 250,000 Project Phase Construction Design Total Prior Years FY 2017 Budget O 200,000 0 50,000 O 250,000 FY2017 Est. 2,994 197,006 0 50,000 2,994 247,006 FY 2019 FY 2020 0 0 01 0 0 0 0 0 0 FY 2022 5Year CIP Beyond 5 Total Year CIP 0 197,006 O 50,000 O 247,006 Total 200,000 0 50,000 O 250,000 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Architectural Review Board Element: Community Services & Element: Community Services & Facilities Facilities Section: Parks and Public Facilities Section: Access Goal: C-4 Policy: C-26 Goal: C-5 Policy: C-32 Parks and Recreation Commission Environmental Impact Analysis: This project may require an environmental assessment in accordance with CEQA guidelines. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 215 CAPITAL IMPROVEMENT FUND Mitchell Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 600 East Meadow Drive Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Fall 2018 Initial Project Completion: Summer 2019 Revised Project Start: Summer 2019 Revised Project Completion: Summer 2021 Project Number: PE -18010 Mitchell Park Improvements Description This project provides funding for repair and replacement of equipment and amenities through Mitchell Park. The improvements include replacement of the playground equipment located along East Meadow Drive, renovation of the water -play element, repair of the covered wood walkway structure, replacement of playground and water play area fencing, and new rubberized surfacing. Also included are irrigation renovations, turf restoration and replacement of site amenities and decomposed granite pathways. Justification The playground equipment, water -play element, fencing, covered wood walkway structure, decomposed granite pathways and site amenities have surpassed their expected lifecycle. Repair and/or replacement is necessary. Loss of vegetation has been linked to poor irrigation. Supplemental Information Design of the new playground equipment will include outreach to nearby schools that have pro- vided input regarding the playground equipment in the past. The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community needs and recommendations from the Infrastructure Blue Rib- bon Committee (IBRC). Significant Changes 2018-2022 CIP: Design shifted from Fiscal Year 2021 to Fiscal Year 2020. 2016-2020 CIP: Based on the IBRC keep -up schedule for the park, irrigation renovations, turf restoration and park amenities replacement were added to the project's scope with an addi- 216 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND tional budget allocation of $946,000. This additional work was scheduled for Fiscal Year 2020, and the project schedule was adjusted accordingly. Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2017 Years Budget 0 0 0 0 FY2017 Est. 0 0 FY 2018 FY 2019 FY 2020 FY 2021 O 74,110 276,111 1,132,200 O 74,110 276,111 1,132,200 Expenditure Schedule FY 2022 5 Year CIP Total O 1,482,421 O 1,482,421 Beyond 5 Year CIP Total O 1,482,421 O 1,482,421 11211= Construction Design Total Prior ea $ FY 2017 Budget FY2017 Est. O 0 0 O 0 0 O 0 0 FY 2018 FY 2019 O 0 O 74,110 276.111 O 74,110 276,111 1,132,200 FY 2020 FY 2021 0 1,132,200 0 FY 2022 5 Year CIP Total O 1,132,200 0 350.221 O 1,482,421 Beyond 5 Year CIP Total O 1,132,200 0 350,221 O 1,482,421 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Parks and Recreation Commission Environmental Impact Analysis: This project may require an environmental assessment in accordance with CEQA guidelines. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 217 CAPITAL IMPROVEMENT FUND Byxbee Park pole field, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: OS -09001 Off-load Pathway Resurfacing And Repair Description This project provides funding for the maintenance of Palo Alto's 9 -miles of off -road paved trail system that is 35 years old and requires on -going, phased repairs. This project removes and and replaces severely damaged sections of asphalt, repairs, cracks and base failures, and resurfaces worn or uneven surfaces of off -road asphalt pathways and bicycle trails. Priority will be given to the repair of the most uneven sections of pathway. This project does not create new off -road trails. Staff uses surface assessment data prepared by Public Works Engineering and input from the public to prioritize repair or replacement projects. Justification This project is intended to maintain the existing system of off -road pathways and trails through- out Palo Alto in order to extend the useful like of pathway surfaces. The project will ensure safe, even and handicapped accessible surfaces for pedestrians, cyclists and skaters. Report of uneven trail surfaces will greatly reduce accidents. Supplemental Information FY 2018 - FY 2022: In accordance with the Funding Agreement for the project, a payment of approximately $170,000 will be made to the Joint Power Agreement (JPA) "Highway 101 to Bay Flood Control" project in FY 2018. The remaining balance will be used for off -road trail repairs. 218 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior FY 2017 Years Budget FY2017 Est. FY 2020 5 Year CIP Total N/A 248,825 12,716 236,109 121,713 122,300 123,192 100,000 703,314 N/A 248,825 12,716 236,109 121,713 122,300 123,192 100,000 703,314 Prior Years N/A FY 2017 Budget 248,825 Ex aenciture Schedule FY2017 Est. 12,716 236,109 121,713 122,300 123,192 FY 2022 100,000 Beyond 5 Year CIP Total N/A 0 N/A 5 Year CIP Total Beyond 5 Year CIP Total 703,314 N/A 248,825 12,716 236,109 121,713 122,300 123,192 100,000 703,314 Operating Impact This project is not anticipated to impact operating expenses. 0 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 219 CAPITAL IMPROVEMENT FUND Boronda Lake, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park Boronda Lake (3300 Page Mill Road between Central and Moody) Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: 0S-00002 Open Space Lakes And Pond Maintenance Description This project rehabilitates lakes and ponds in open space nature preserves to protect wildlife habitat and recreational safety and to meet State Division of Safety of Dams requirements. The project funds annual harvesting of non-native pond weeds and cattails at Boronda Lake in Foot- hills Park. The project also funds maintenance of the Duck Pond aerator for improved water quality. Justification Pond weeds and cattails must be regularly removed from Boronda Lake to prevent non-native plants from displacing native plants that are essential to the survival of fish and foraging ani- mals. This also will provide access for recreational fishing and boating safety. The State Division of Safety of Dams mandates cattail removal to maintain the Boronda Dam. The Baylands Duck Pond aeration system maintains water quality for wildlife. Significant Changes 2016-2020 CIP: This project was converted to annual recurring status, rather than past practice of receiving additional funding every other year. The change addressed the changing needs of Boronda Lake. The aquatic weeds that are harvested need to be cleared more thoroughly every year. 220 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior FY 2017 Years Budget FY2017 Est. FY 2020 5 Year CIP Total N/A 65,409 65,409 45,000 45,000 45,000 45,000 45,000 225,000 N/A 65,409 65,409 45,000 45,000 45,000 45,000 45,000 225,000 Prior Years N/A N/A 65,409 65,409 45,000 45,000 45,000 45,000 45,000 225,000 FY 2017 Budget Expenciture Schedule FY2017 Est. 45,000 45,000 45,000 45,000 FY 2022 Beyond 5 Year CIP Total N/A 0 N/A 5 Year CIP Total Beyond 5 Year CIP Total 65,409 65,409 Operating Impact This project is not anticipated to impact operating expenses. 45,000 225,000 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1 and N-12 Review: Parks and Recreation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 221 CAPITAL IMPROVEMENT FUND Baylands Bench, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: OS -00001 Open Space Trails and Amenities Description This project provides funding to restore unpaved trails, fences, picnic areas, and campgrounds at Foothills Park, the Baylands, and the Pearson-Arastradero Nature Preserves. The project also provides habitat protection by guiding park users towards areas dedicated for hiking, biking, and assembling. Benches, tables, footbridges and fences that are at the end of their useful life will systematically be replaced. Justification Open Space trails require ongoing repair of natural erosion, storm damage, and control of aggressive plants, such as thistle and poison oak to ensure that facilities are safe, accessible, and maintained for recreational uses. These restoration projects are consistent with the Aras- tradero Preserve Trails Management Plan and the Foothills Park Trails Maintenance Plan. Supplemental Information Improvements to the trails within Pearson-Arastradero Preserve move trails away from environ- mentally sensitive areas and correct steeply sloped trails, thereby reducing erosion and provid- ing better access to park users with disabilities. These restoration projects are consistent with the Arastradero Preserve Trails Management Plan and the Foothills Park Trails Maintenance Plan. Significant Changes 2017-2021 CIP: Additional $55,000 in funding added in Fiscal Year 2017 for one-time repairs of the Los Trancos Trail. 222 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior FY 2017 Years Budget FY2017 Est. FY 2020 5 Year CIP Total N/A 317,866 299,214 193,652 175,000 175,000 175,000 175,000 893,652 N/A 317,866 299,214 193,652 175,000 175,000 175,000 175,000 893,652 Prior Years N/A FY 2017 Budget 317,866 Ex aenciture Schedule FY2017 Est. 299,214 193,652 175,000 175,000 175,000 FY 2022 175,000 Beyond 5 Year CIP Total N/A 0 N/A 5 Year CIP Total Beyond 5 Year CIP Total 893,652 N/A 317,866 299,214 193,652 175,000 175,000 175,000 175,000 893,652 Operating Impact This project is not anticipated to impact operating expenses. 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1 Program: N-3 Review: Parks and Recreation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 223 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PG -09002 Briones Park, January 2015 Park and Open Space Emergency Repairs Description This project provides funding for the replacement or extensive repair of playgrounds, play yard surfaces, wooden structures, park amenities and play equipment in the event of storms, fire, vandalism or structural failure. Justification This project allows for the replacement or repair of damaged equipment or play structures for the convenience of the public. Funding Sources Schedule Funding Source Capital Improvement Fund Design Total Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total N/A (25,788) 113,835 75,000 75,000 75,000 75,000 75,000 375,000 N/A 139,623 0 0 0 0 0 0 0 N/A 113,835 113,835 75,000 75,000 75,000 75,000 75,000 375,000 Beyond 5 Year CIP 0 Total N/A O N/A O N/A Project Phase Construction Total Prior Years N/A FY 2017 Budget 113,835 Expenc FY2017 Est. FY 2018 113,835 iture Schec 75,000 ule 75,000 75,000 75,000 75,000 5 Year CIP Total 375,000 N/A 113,835 113,835 75,000 75,000 75,000 75,000 75,000 375,000 Beyond 5 Year CIP Total 0 N/A O N/A 224 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 225 CAPITAL IMPROVEMENT FUND Park Restroom, February 2017 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: New Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PG -19000 Park Restroom Installation Description This project provides funding for installation of restrooms at City parks that currently do not have restroom facilities. The restrooms may be prefabricated, and each installation will require a Park Improvement Ordinance. Justification Many parks in the City have no restroom facilities within the park boundaries. This project will provide for one park restroom installation every other year in parks that are approximately two acres or larger, have amenities that encourage visitors to stay in the park, have high level of use, and where there are no nearby public restrooms available. Upon Council adoption, the Parks, Trails, Natural Open Space, and Recreation Master Plan will provide guidance on potential restroom locations. Council adoption of the Recreation Master Plan will lead to public outreach in order to determine which parks to consider for restroom installation. Funding Sources Schedule Fundi Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP FY 2022 Total Beyond 5 Year CIP Total Transfer from Parks Development Impact Fee Fund Total N/A N/A 0 0 0 0 0 350,000 0 350,000 0 350,000 0 700.000 0 N/A 0 350,000 0 700,000 0 N/A 226 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. T FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total N/A N/A N/A 0 0 0 0 0 0 O 320,000 0 30,000 O 350,000 O 320,000 O 30,000 O 350,000 Operating Impact Contracting cleaning costs about $8,400 per year per restroom. O 640,000 0 60,000 O 700,000 0 0 Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Architectural Review Board Element: Community Services & Element: Community Services & Facilities Facilities Goal: C-4 Goal: C-4 Policy: C-26, C-32 Policy: C-27 Parks and Recreation Commission Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15303 N/A N/A N✓A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 227 CAPITAL IMPROVEMENT FUND Pearson Arastradero Preserve Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 1530 Arastradero Road Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2020 Initial Project Completion: Fall 2021 Revised Project Start: Fall 2019 Revised Project Completion: Fall 2021 Project Number: PE -21001 Pearson Arastradero Improvement Project Description This project provides funds for replacing fencing, signs, gates, bridge decking, and making improvements to some of the seasonal trails to help reduce winter trail closures. Justification The fencing, signs, gates, and bride decking have exceeded their useful lifespans, and need to be replaced. There are a number of seasonal trails that must be closed during the rainy season. The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community needs and Infrastructure Blue Rib- bon Committee recommendations. Significant Changes 2018-2022 CIP: Design was advanced from Fiscal Year 2021 to Fiscal Year 2020. 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Prior FY 2017 Years Budget FY2017 Est. 0 0 33,369 273,226 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 0 33,369 273,226 0 306,595 0 306,595 0 306,595 0 306,595 228 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGE CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 O 0 273,226 0 O 33,369 273,226 0 0 0 0 33,365 0 0 Operating Impact This project is not anticipated to impact operating expenses. O 273,226 O 33,369 O 306,595 0 273,226 0 33,369 0 306,595 Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Architectural Review Board Element: Community Services & Element: Community Services & Facilities Facilities Section: Parks and Public Facilities Section: Access Goal: C-4 Policy: C-24 Program: C-19 Policy: C-32 Parks and Recreation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 229 CAPITAL IMPROVEMENT FUND Pearson Arastradero Parking Lot - Overflow Area, February 2017 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 1530 Arastradero Road Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Fall 2017 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Project Number: 05-18001 Pearson Arastradero Preserve Parking Lot Improvement Description This project provides funding to improve the Pearson Arastradero Preserve parking lot by improving the base rock surfacing, adding drainage, widening the entrance for safety, and new fencing. The improvement will allow the overflow parking area to be open year round, rather than only during the dry periods of the year. Justification The existing parking lot and overflow lot are in poor condition. The main parking lot holds approximately 32 cars when carefully parked. The adjacent overflow lot holds approximately 15 cars, and cannot be used during the rainy season. The parking lot fills typically on weekends by 9am. On weekdays the lot fills with users by late afternoon to sunset. Funding Sources Schedule Funding Source Prior FY 2017 Years Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5YearCIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total O 155,000 O 155,000 0 0 0 0 0 O 155.000 O 155,000 O 155,000 O 155,000 230 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget 0 0 0 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total O 0 0 125,000 O 0 0 30,000 O 0 0 155,000 0 0 0 0 O 125,000 O 30,000 O 155,000 O 125,000 0 30,000 O 155,000 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-26 Potential Board/Commission Review: Parks and Recreation Commission Environmental Impact Analysis: This project may be exempt from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 231 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 1899 Park Boulevard Managing Department: Community Services IBRC Reference: Catch-up Initial Project Start: Summer 2017 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2020 Revised Project Completion: Summer 2021 Project Number: PG -14001 Peers Park, January 2015 Peers Park Improvements Description This project provides funding for upgrades and renovations of the irrigation system and turf at Peers Park. The project will also replace the park benches and drinking fountains, resurface the basketball and tennis court playing surfaces, and repair court fencing. Justification The existing irrigation system, benches, and drinking fountains have exceeded their useful lives. Significant Changes 2018-2022 CIP: Project shifted from Fiscal Year 2020 to Fiscal Year 2021 due to reprioritization of parks projects. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 pending completion of the Parks Master Plan and a reprioritization of parks projects. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 5YearCIP FY 2022 i Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 0 0 0 0 O 229,019 O 229,019 O 229,019 O 229,019 0 229,019 0 229,019 232 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenditure Schedule Prior FY 2017 Project Phase Years Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5YearCIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 0 0 0 220,257 0 0 0 0 8,762 0 0 0 0 229,019 Operating Impact This project is not anticipated to impact operating expenses. O 220,257 O 8,762 O 229,019 O 220,257 0 8,762 O 229,019 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 233 CAPITAL IMPROVEMENT FUND Ramos Park, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 800 East Meadow Drive Managing Department: Community Services IBRC Reference: Catch-up Initial Project Start: Summer 2015 Initial Project Completion: Summer 2015 Revised Project Start: Summer 2019 Revised Project Completion: Spring 2020 Project Number: PG -14000 Ramos Park Improvements Description This project provides funding for safety and accessibility improvements at Ramos Park includ- ing replacing the existing park playground, benches, and drinking fountain, as well as resurfac- ing the basketball court playing surface. Justification The existing playground, benches, basketball court surfaces, and drinking fountains have exceeded their useful lives. As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Significant Changes 2018-2022 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 due to reprioritization of parks projects. Also, additional funding requested to address IBRC recommendations. 2017-2021 CIP: Timeline extended to reflect direction from Finance Committee and City Coun- cil during budget approval process. 2016-2020 CIP: The project completion orginally referred only to the pre -design phase and was modified to represent completion of the full project, including construction. 234 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2017 Years Budget 0 0 0 FY2017 Est. 0 0 0 0 T FY 2020 O 253,019 O 253,019 0 Expenciture Schedule 0 5 Year CIP Total O 253,019 O 253,019 Beyond 5 Year CIP Total 253,019 O 253,019 Project Phase Construction Design Total Prior Years 0 0 0 FY 2017 Budget 0 0 01 0 FY2017 Est. 0 FY 2018 0 0 FY 2019 FY 2020 244,257 O 8,762 O 253,019 FY 2021 0 0 5 Year CIP FY 2022 Total Beyond 5 Year CIP Total 244,257 0 244,257 O 8,762 0 8,762 O 253,019 0 253,019 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 235 CAPITAL IMPROVEMENT FUND Rinconada Park February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 777 Embarcadero Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Spring 2019 Revised Project Start: Summer 2017 Revised Project Completion: Winter 2019 Project Number: PE -08001 Rinconada Park Improvements Description This project provides funding for upgrades to safety, site amenities, playground facilities, irriga- tion, drainage and accessibility improvements at Rinconada Park. Justification The Rinconada Park Long Range Plan outlined improvements related to deferred maintenance items at the park, such as installing wider pathways rather than repairing the existing pathways. Significant Changes 2018-2022 CIP: The Project was delayed to coordinate with environmental assessments for the Junior Museum and Zoo (JMZ), Rinconada Park Long Range Plan and the Parks, Trails, Natural Open Space and Recreation Master Plan Parks (Master Plan), to be complete by Fiscal Year 2018. Park construction will be coordinated to follow the proposed JMZ rebuilding. $706,000 of the construction phase funding will be utilized for costs associated with relocation of the existing JMZ operation to Cubberley and permit & inspection fees needed for the JMZ rebuild- ing. 2017-2021 CIP: Timeline extended to reflect direction from Finance Committee and City Coun- cil during budget approval process. 2016-2020 CIP: Project was delayed to await the completion of the Rinconada Park Long Range Plan and environmental review. Funding for construction was advanced from Fiscal Year 2018 to 2017 and combined with funding from Fiscal Year 2015 to implement a single phase project. The total budget has been reduced by $600,000 from the budget shown in the Fiscal Years 2015-2019 CIP to focus on deferred maintenance items. Funding to enhance the park will 236 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGE] CAPITAL IMPROVEMENT FUND be considered as part of the funding needs for the entire City park system once the Rinconada Park Long Range Plan and the Parks Master Plan are completed. Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2017 Years Budget 9,943 9,943 0 0 FY2017 Est. FY 2018 FY 2019 O 300,000 2,610,080 O 300,000 2,610,080 FY 2020 0 0 FY 2021 Expenciture Schedule 0 0 FY 2022 5Year CIP Total O 2,910,080 O 2,910,080 Beyond 5 Year CIP O 2,920,023 O 2,920,023 Project Phase Construction Design Total Prior Years 0 9,942 9,942 FY 2017 Budget 0 0 0 FY2017 Est. FY 2018 FY 2019 O 0 2,478,449 O 300,000 131,631 O 300,000 2,610,080 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 5 Year CIP Total O 2,478,449 O 431.631 O 2,910,080 Beyond 5 Year CIP Total O 2,478,449 0 441,573 O 2,920,022 Operating Impact This project may impact operating expenses in future years. As the scope of this project is bet- ter defined through the design process, operating impacts will be reviewed and adjustments may be brought forward as part of the annual budget process, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-20 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 237 CAPITAL IMPROVEMENT FUND Robles Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 4116 Park Blvd Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Fall 2018 Initial Project Completion: Summer 2019 Revised Project Start: Summer 2020 Revised Project Completion: Winter 2021 Project Number: PE -18015 Robles Park Improvements Description This project provides funding for the replacement of play equipment and resurfacing in two children's playground areas; repairs to a basketball court and adjacent concrete wall; and replacement of perimeter fencing, concrete pathways and other site amenities. Irrigation reno- vations and turf restoration are also included in this project. Justification The playground areas, backstop, basketball court, concrete pathways and site amenities have surpassed their intended useful lives and are in need of replacement or repairs. Damaged and/ or dead vegetation necessitates irrigation renovation as well as turf restoration. Supplemental Information The Parks, Trails, Natural Open Space and Recreational Master Plan projects were reviewed and adjusted according to staff availability as well as community and IBRC needs. Significant Changes 2018-2022 CIP: Design was shifted from Fiscal Year 2020 to Fiscal Year 2021. Construction was shifted from Fiscal Year 2020 to Fiscal Year 2022. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2021 pending completion of the Parks Master Plan and a reprioritization of parks projects. 2016-2020 CIP: Project schedule moved forward by one year based on review of staff work- load and resources. 238 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2017 Years Budget 0 0 0 FY2017 Est. 0 0 0 0 0 0 FY 2020 5 Year CIP Total Beyond 5 Year CIP Total O 136,704 619,018 755,722 0 755,722 O 136,704 619,018 755,722 Expenciture Schedule O 755,722 Project Phase Construction Design Total Prior Years 0 0 0 FY 2017 Budget 0 0 01 0 FY2017 Est. 0 0 0 0 0 O 136,704 FY 2022 0 619,018 0 5 Year CIP Total 619,018 136,704 O 136,704 619,018 755,722 Beyond 5 Year CIP Total 0 619,018 O 136,704 O 755,722 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-1 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 239 CAPITAL IMPROVEMENT FUND Seale Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 3100 Stockton PI Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Summer 2018 Initial Project Completion: Winter 2018 Revised Project Start: Summer 2020 Revised Project Completion: Summer 2021 Project Number: PG -14003 Seale Park Improvements Description This project provides funding for upgrades and renovations for safety and accessibility improvements at Seale Park. The project will replace existing park amenities, picnic tables, and playground structures including a playhouse and swings; refinish the playground perimeter fencing; and repair damaged decomposed granite and concrete pathways. Turf restoration and irrigation renovations will also be included as well as replacement of bollards at the park entrances, the park sign, and a small stone wall located in the middle of the park. Justification As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Drainage issues will be resolved with repairs to the damaged pathways. Irrigation renovations and turf resto- ration is required where existing areas are damaged or dead. Significant Changes 2018-2022 CIP: Project shifted from Fiscal Year 2020 to Fiscal Year 2021 due to a reprioritiza- tion of parks projects. 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 pending completion of the Parks Master Plan and a reprioritization of parks projects. 2016-2020 CIP: Based on the IBRC keep -up schedule for the park, replacement of the play- ground structure has been added to the project's scope with an additional budget allocation of $209,000. 240 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2017 Years Budget 0 0 0 FY2017 Est. 0 0 0 0 0 0 FY 2020 0 354,019 O 354,019 Expenciture Schedule 5 Year CIP Total O 354,019 O 354,019 Beyond 5 Year CIP Total 354,019 O 354,019 Project Phase Construction Design Total Prior Years 0 0 0 FY 2017 Budget 0 0 01 0 FY2017 Est. 0 0 0 0 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total 320,257 0 320,257 O 33,762 0 33,762 O 354,019 0 354,019 0 320,257 O 33,762 O 354,019 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 241 CAPITAL IMPROVEMENT FUND Stanford/Palo Alto Playing Fields Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2700 El Camino Real Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Summer 2013 Initial Project Completion: Summer 2015 Revised Project Start: Summer 2016 Revised Project Completion: Fall 2017 Project Number: PG -13001 Stanford/Palo Alto Playing Fields Soccer Turf Replacement Description This project provides funding for replacement of synthetic turf at the Stanford/Palo Alto Play- ing Fields. Justification The Stanford/Palo Alto Playing Fields accommodate year round play with lighting. Since the complex was built in 2006, it has been in high demand and is used by youth and adult leagues as well as walk-on play. In order to ensure safe playing conditions, the two soccer fields are scheduled for turf replacement. Supplemental Information The turf has a typical lifespan of eight to ten years. Significant Changes 2018-2022 CIP: Turf replacement is complete. However, funding remains in this project for final close out costs anticipated to be complete in Fall 2017. 2017-2021 CIP: The project's initiation and completion has been delayed due to staffing resources and availability of materials. Completion is anticipated to be Summer 2016. 2016-2020 CIP: The project's initiation, originally planned for Summer 2013, was delayed due to staffing resources. As a result, both of the playing fields will now be replaced in a single phase 242 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND rather than two separate phases as previously scheduled. The project's completion season of Summer 2015 remains unchanged. Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2017 Years Budget FY2017 Est. FY 2018 136,269 1,369,395 867,256 502,139 136,269 1,369,395 867,256 502,139 FY 2019 0 0 FY 2020 0 0 FY 2021 Expenciture Schedule 0 0 FY 2022 5 Year CIP Total O 502,139 O 502,139 Beyond 5 Year CIP Total O 1,505,664 O 1,505,664 Project Phase Construction Design Total Prior Years FY 2017 Budget 127,477 1,369,395 8,790 0 136,267 1,369,395 FY2017 Est. 867,256 0 867,256 FY 2018 502,139 0 502,139 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 5 Year CIP Total O 502,139 O 0 O 502,139 Beyond 5 Year CIP O 1,496,872 0 8,790 O 1,505,662 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 243 CAPITAL IMPROVEMENT FUND Rinconada Tennis Courts, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PG -06001 Tennis and Basketball Court Resurfacing Description This project provides funding for tennis and basketball court repair and resurfacing in various Palo Alto parks. Justification Tennis and basketball courts require ongoing repairs and resurfacing due to wear and tear. Resurfacing of courts will enhance the safety, quality, and condition of these athletic facilities. Supplemental Information Work to be completed under this project is scheduled as follows: Fiscal Year 2017: Mitchell Park tennis courts reconstruction (courts 5-7) Fiscal Year 2018: Mitchell Park handball resurfacing and Mitchell Park paddle tennis resurfacing Fiscal Year 2019: Rinconada Park tennis courts reconstruction (all courts) Fiscal Year 2020: Basketball court resurfacing: Briones Park, Johnson Park and Terman Park Fiscal Year 2021: Tennis courts at Terman Park, and Weisshaar Park Significant Changes 2017-2021 CIP: Tennis courts at Cubberley Community Center have been removed from this project and now are covered in a separate project within the Cubberley Infrastructure Fund. 244 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior FY 2017 Years Budget FY2017 Est. FY 2020 5 Year CIP Total N/A 506,740 163,310 558,430 215,000 215,000 215,000 215,000 1,418,430 N/A 506,740 163,310 558,430 215,000 215,000 215,000 215,000 1,418,430 Prior Years N/A N/A 506,740 163,310 558,430 215,000 215,000 215,000 215,000 1,418,430 FY 2017 Budget Ex eenciture Schedule FY2017 Est. 558,430 215,000 215,000 215,000 FY 2022 Beyond 5 Year CIP Total N/A 0 N/A 5Year CIP Beyond 5 Total Year CIP 506,740 163,310 Operating Impact This project is not anticipated to impact operating expenses. 215,000 1,418,430 0 Total Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 245 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: New Initial Project Start: Fall 2017 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Project Number: PG -18002 Cubberley Fields, March 2017 Turf Management Plan Description This project provides funding to evaluate select natural turf athletic fields maintained and bro- kered by the City for organized sports activities, and provides recommendations for improving the quality and durability of the fields. Justification The Parks, Trails, Open Space, and Recreation Master Plan emphasizes a high community prior- ity to maintain quality turf fields to accommodate high demand and high use of the fields. With such volume of usage, the ability to maintain natural turf fields becomes difficult. The Turf Man- agement Plan will make recommendations to upgrade the fields making them more durable for heavy use and recommend maintenance practices to ensure extensive use. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5YearCIP Beyond 5 Total Year CIP Total Transfer from Parks Development Impact Fee Fund Total 0 0 O 0 100,000 0 0 O 0 100,000 0 0 Expenc iture Schedule 0 100,000 0 100,000 O 100,000 0 100,000 Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyon`a Year CIP Design Total 0 0 0 0 0 100,000 0 100,000 0 0 0 0 0 O 100,000 O 100,000 0 100,000 0 100,000 246 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15301 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 247 CAPITAL IMPROVEMENT FUND Werry Playground, March 2017 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2100 Dartmouth Street between College and Stanford Avenues Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Fall 2021 Initial Project Completion: Spring 2022 Revised Project Start: Revised Project Completion: Project Number: PG -22000 Werry Park Playground Improvements Description This project provides funding for the replacement and ADA upgrades of the existing play- ground. The benches, tables, trash receptacles, bicycle rack and drinking fountain have reached the end of their useful life and need replacement as well. Perimeter landscaping will be replaced as part of this project. Justification Built in 2002, the existing playground equipment has reached its use expectancy with limited accessibility. As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 Expenc O O 0 0 0 0 iture Schedule O 100,000 100,000 O 100,000 100,000 O 100,000 O 100,000 Prior FY 2017 Project Phase Years Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Tot Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 90,000 O 10,000 O 100,000 90,000 10,000 100,000 0 90,000 O 10,000 O 100,000 248 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Parks and Recreation Commission Element: Community Services & Element: Community Services & Facilities Facilities Section: Parks and Public Facilities Goal: C-4 Goal: C-4 Policy: C-24 Program: C-19 Policy: C-32 Environmental Impact Analysis: This project is expected to have possible exemption from CEQA under Section 15301 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 249 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Streets and Sidewalks CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 251 CAPITAL IMPROVEMENT FUND California Avenue Business District Gateway Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: California Avenue District Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Spring 2017 Revised Project Start: Fall 2017 Revised Project Completion: Spring 2018 Project Number: PE -17004 California Avenue District Gateway Signs Description This project provides funding for design and construction of two gateway monument signs in the California Avenue District. The signs are located in the public right of way at the intersec- tion of El Camino Real and California Avenue, and on the Birch Street Exit Ramp off of Oregon Expressway. Justification The existing gateway sign on the Birch Street Exit Ramp is failing and the other gateway sign near El Camino Real is of a dated design. The signage design is an important factor in branding the newly improved California Avenue Area. Significant Changes 2018-2022 CIP: Project schedule adjusted to reflect initial funding availability. Possible Public Art Commission review added due to proximity of existing public art to one of the sign loca- tions. 2017-2021 CIP: Project established. 252 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Transfer from California Ave. Parking Permit Fund Total Prior FY 2017 Years Budget 0 0 FY2017 Est. 0 150,000 FY 2019 0 FY 2020 0 0 5 Year CIP Total 0 150,000 Beyond 5 Year CIP Total 0 150,000 0 0 0 150,000 0 0 0 0 150,000 0 150,000 Expenditure Schedule Project Phase Construction Design Total Prior FY 2017 Years Budget FY2017 Est. FY 2018 O 0 0 125,000 O 0 0 25,000 O 0 0 150,000 FY 2019 0 0 0 FY 2020 FY 2021 5 Year CIP FY 2022 Total O 0 0 125,000 0 0 0 25,000 O 0 0 150,000 Beyond 5 Year CIP Total. O 125,000 0 25,000 O 150,000 Operating Impact This project is not anticipated to impact operating costs. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Business & Economics Section: Centers Goal: B-5 Policy: B-19 Program: B-11 Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 253 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Winter 2018 Revised Project Start: Revised Project Completion: Project Number: PE -18001 East Meadow Caltrain Crossing CaTrain Corridor Video Management System Installation Description This project will install video cameras at the four at -grade crossings along the Caltrain corridor. The integrated video management system would be connected to the City's fiber loop and can be accessed in the Emergency Operations Center or monitored by a third -party. Justification Since 2009, the City has used the services of contract security guards at the Caltrain at -grade crossings. This program is commonly referred to as Track Watch. Given the on -going expense of these contracts, the installation of the integrated video systems would be a permanent solution. Supplemental Information Funding sources for this project are currently under review by staff. In addition the timing of this project will be aligned with the overall project safety net strategy including a review of the use of Track Watch guards as well as Project Safety Net collaborative initiatives. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 O 1,550,000 O 1,550,000 0 0 0 0 0 0 O 1,550,000 O 1,550,000 0 1,550,000 0 1,550,000 254 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior Project Phase Years FY 2017 FY2017 Budget Est. 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction 0 0 1,550,000 O 1,550,000 O 1,550,000 Total 0 0 0 1,550,000 0 0 0 O 1,550,000 O 1,550,000 Operating Impact The estimated annual maintenance cost is $600,000 per year; however, the City paid $1.7 mil- lion in FY 2017 for the Track Watch guards. If the Track Watch guards were reduced or elimi- nated the net operating cost would substantially decrease as reflected in the Police Department's Adopted Operating Budget. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Traffic Safety Goal: T-6 Policy: T-39 Program: T-47 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible categorical exemption from CEQA under section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 255 CAPITAL IMPROVEMENT FUND Byron Street (1200 Block), January 2013 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: P0-12001 Curb and Gutter Repairs Description This project provides funding to repair curbs and gutters that have been uplifted by tree roots and allows for the installation of valley gutters in the Barron Park neighborhood to address ponding and poor drainage. Justification Ponding related to curb and gutter problems is a health hazard. Standing water can be a breed- ing ground for mosquitoes and encourage algae growth, becoming a hazard for bicyclists and pedestrians. The annual street maintenance project does not address these problems on small isolated sections of curb and gutter found on streets with good road surfaces. Significant Changes 2018-2022 CIP: Additional funding in the amount of $250,000 for Fiscal Year 2018 to install val- ley gutters as needed in the Barron Park neighborhood in coordination with Street Resurfacing Program work occurring in Barron Park. Funding Sources Schedule Prior Funding Source Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP FY 2022 Total Beyond 5 Year CIP Total Capital Improvement Fund Total N/A 549,960 117,690 854,634 174,317 176,324 179,377 100,000 1,484,652 N/A 549,960 117,690 854,634 174,317 176,324 179,377 100,000 1,484,652 0 N/A 0 N/A 256 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenditure Schedule Prior FY 2017 Project Phase Years Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total N/A N/A N/A 542,321 7,639 549,960 110,051 7,639 117,690 846,788 7,846 854,634 166,260 8,057 174,317 168,049 8,275 176,324 Operating Impact This project is not anticipated to impact operating expenses. 170,771 8,606 179,377 100,000 1,451,868 0 32,784 100,000 1,484,652 0 0 0 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Land Use and Community Planning and Transportation Design Commission Section: City Structure Goal: L-3 Policy: L-17 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 257 CAPITAL IMPROVEMENT FUND El Camino Median Landscape Improvements March 2015 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Summer 2015 Initial Project Completion: Spring 2017 Revised Project Start: Summer 2019 Revised Project Completion: Fall 2022 Project Number: PE -13017 E Camino Median Landscape Improvements Description This project provides funding for median improvements on El Camino Real. The improvements will include water conservation measures such as new drip irrigation systems and new drought tolerant trees, shrubs, and groundcover. Median designs will be consistent with the goals and objectives of the March 2007 El Camino Real Master Planning Study, and will also consider any relevant guidance from the Grand Boulevard Initiative. Justification Medians, planters, and islands along El Camino Real have fallen into disrepair. Landscape plants and materials have exceeded their useful lives. These structures are primarily designed to regu- late traffic and provide attractive landscapes and welcoming gateways to the City. Supplemental Information The provision of adequate landscaping and irrigation reduces siltation and runoff and removes carbon dioxide from the environment. The Fiscal Year 2021 improvements will address medians from City limits to University Avenue, and from Page Mill Road to Arastradero Road. Significant Changes 2018-2022 CIP: The Cambridge to Grant median scope of work previously included in this proj- ect is now included in the El Camino Real Pedestrian Safety and Streetscape Project, PL -18002. 258 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2017-2021 CIP: The Cambridge to Grant median work has been moved to Fiscal Year 2017. The City limits to University Avenue and Page Mill Road to Arastradero Road work has been moved to Fiscal Year 2021. Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years 4,785 FY 2017 Budget FY2017 Est. 334,752 7,022 4,785 334,752 7,022 FY 2018 0 0 FY 2019 FY 2020 FY 2021 O 70,000 706,000 O 70,000 706,000 Expenciture Schedule FY 2022 5Year CIP Total O 776,000 O 776,000 Beyond 5 Year CIP Total 0 787,807 O 787,807 Project Phase Construction Design Total Prior Years 0 4,785 4,785 FY 2017 Budget 334,752 FY2017 Est. 0 0 7,022 334,752 7,022 FY 2018 0 0 0 FY 2019 FY 2020 O 0 O 70,000 O 70,000 FY 2021 706,000 0 706,000 FY 2022 5 Year CIP Total O 706,000 O 70,000 O 776,000 Beyond 5 Year CIP Total 0 706,000 O 81,807 O 787,807 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1 Program: N-1 Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 259 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Newell Rd at SF Creek Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2012 Initial Project Completion: Spring 2015 Revised Project Start: Revised Project Completion: Fall 2018 Project Number: PE -12011 Newell Road Bridge, Febraury 2015 Newell Road/San Francisquito Creek Bridge Replacement Description This project will provide funding to remove and replace the Newell Road bridge over San Fran- cisquito Creek. Design considerations include a clear span over the creek to allow the channel to convey a flow consistent with the San Francisquito Joint Powers Authority's (JPA) initial flood protection project; as well as bicycle and pedestrian traffic. Justification The existing bridge, constructed in 1911, acts as a flow restriction of San Francisquito Creek as its abutments encroach into the channel cross-section. Removal of the existing bridge is a neces- sary element of the San Francisquito Creek Joint Powers Authority (JPA) comprehensive flood management program. Additionally, the existing bridge does not have accommodations for either pedestrians or bicyclists. Supplemental Information Staff has secured grant funding from Caltrans Highway Bridge Program (HBP) for the design and environmental assessment/permitting of the project. HBP funds will likely be approved to pay for 88.53% of project construction costs. As the bridge links to East Palo Alto and is part of the JPAs comprehensive flood management plan, staff of all three agencies will coordinate closely on the design and public outreach elements of this project. Due to community concern for traffic and the visual impacts of a replacement bridge, the scope of the project has expanded to include a CEQA Environmental Impact Report/NEPA Environ- 260 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND mental Assessment (EIR/EA) process that will evaluate multiple project alternatives, addressing flood control, traffic, aesthetics, and other potential impacts of the project. Significant Changes 2017-2021 CIP: The project completion date has been extended to Fall 2018 to account for the expanded environmental analysis and project permitting requirements. 2016-2020 CIP: Construction funding moved to Fiscal Year 2017 to reflect delays in securing State funding for environmental work. Timeline extended to reflect project duration through construction phase. 2015-2020 CIP: Construction funding moved to Fiscal Year 2016 to reflect the time needed to complete the additional CEQA work. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Revenue from the State of California Total Prior Years 687,212 33,535 80,186 FY 2017 Budget 821,952 0 0 FY2017 Est. 0 821,952 2,500,000 (2,500,000) O 0 0 0 O 0 2,500,000 800,933 821,952 821,952 2,500,000 0 Ex FY 2021 0 FY 2022 0 0 0 O 0 O 0 oenciture Schedule 5 Year CIP Total 0 Beyond 5 Year CIP Total 0 1,509,164 0 0 33,535 O 2,500,000 0 2,580,186 O 2,500,000 0 4,122,885 Project Phase Construction Design Total Prior FY 2017 Years Budget 548,422 252,509 800,931 796,952 25,000 821,952 FY2017 Est. 796,952 2,500,000 25,000 0 821,952 2,500,000 0 0 0 0 0 0 0 FY 2022 5 Year CIP Total O 2,500,000 O 0 O 2,500,000 Beyond 5 Year CIP Total O 3,845,374 0 277,509 O 4,122,883 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Bicycling and Walking Goal: T-3 Policy: T-14 Program: T-19 Relationship to Comprehensive Plan Secondary Connection Element: Land Use and Community Design Section: Public Ways Goal: L-1 Policy: T-25 Program: L-72 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Planning and Transportation Commission Environmental Impact Analysis: An Environmental Impact Report and NEPA analysis are being completed for this project. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 261 CAPITAL IMPROVEMENT FUND Middlefield Road (1500 Block), January 2013 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: P0-89003 Sidewalk Repairs Description This project provides funding for sidewalk repairs as part of an annual district -based rehabilita- tion program, alleviating the backlog of sidewalk repairs and enhancing pedestrian comfort and safety. Additionally, a sidewalk program assessment to evaluate options for improving the City's Sidewalk Repair Program will be completed in Fall 2017 and will offer suggestions for establish- ing goals and priorities related to repairs and replacements throughout the City. Justification The result of this project is better sidewalk conditions and a potential reduction in sidewalk- related injuries. Supplemental Information There are 23 sidewalk districts throughout the City. The district program began in 1986 with a goal of completing work in all 23 districts within 30 years. Work for all 23 districts was com- pleted in early 2017 and the sidewalk program assessment will be completed in Fall 2017. Significant Changes 2018-2022 CIP: Funding for this project has been reduced by $500k per year pending comple- tion of the assessment study. 262 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2017 Years Budget FY2017 Est. FY 2020 5YearCIP Total N/A 3,383,231 2,383,922 2,399,636 1,405,466 1,410,743 1,418,773 1,210,000 7,844,618 N/A 3,383,231 2,383,922 2,399,636 1,405,466 1,410,743 1,418,773 1,210,000 7,844,618 Expenciture Schedule Beyond 5 Year CIP Total N/A 0 N/A Project Phase Construction Design Total Prior Years FY 2017 Budget FY2017 Est. FY 2022 5YearCIP Total N/A 3,365,772 2,366,463 2,381,705 1,387,051 1,391,831 1,399,105 1,210,000 7,769,692 N/A 17,459 17,459 17,931 18,415 18,912 19,668 0 74,926 N/A 3,383,231 2,383,922 2,399,636 1,405,466 1,410,743 1,418,773 1,210,000 7,844,618 Beyond 5 Year CIP Total 0 N/A 0 N/A 0 N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-21 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 263 CAPITAL IMPROVEMENT FUND CROSS 'TRAFFIC DOES NOT STOP Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: P0-11000 Traffic sign, April 2015 Sign Reflectivity Upgrade Description This project provides funding for inventorying, upgrading, and maintaining all traffic signs owned by the City of Palo Alto in order to comply with new federal requirements for sign reflec- tivity standards. Justification The FHWA (Federal Highway Administration) has passed regulations requiring minimum retro- reflectivity levels for traffic signs. The new retroreflectivity regulations require regular annual sign inspections and replacement of signs not meeting the new minimum retroreflectivity stan- dards. Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior Years Funding Sources Schedule FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5Year CIP Beyond 5 Total Year CIP N/A 191,936 35,165 100,000 50,000 50,000 50,000 50,000 300,000 N/A 191,936 35,165 100,000 50,000 50,000 50,000 50,000 300,000 Prior Years N/A FY 2017 Budget 191,936 Expenc FY2017 Est. 35,165 iture Schedule FY 2018 100,000 FY 2019 50,000 FY 2021 FY 20 50,000 50,000 50,000 5 Year CIP To: 300.000 N/A 191,936 35,165 100,000 50,000 50,000 50,000 50,000 300,000 N/A N/A Beyond 5 Year CIP Total 0 0 N/A N/A 264 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Design of Buildings Public Places Goal: L-9 Policy: L-50 Relationship to Comprehensive Plan Secondary Connection Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 265 CAPITAL IMPROVEMENT FUND East Bayshore Road street lights, February 2015 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: P0-05054 Street Lights Improvements Description This project provides funding to replace street light poles, pole foundations, luminaires, and wir- ing as needed to restore or improve street lighting. Justification There are over 6,000 street lights in Palo Alto. In some areas existing concrete or cast iron street light poles are failing and no longer serviceable. Additionally, poles damaged due to accidents must be replaced immediately. Luminaires are replaced to improve lighting levels and therefore safety. The Electric Fund maintains the poles, luminaires, and circuits and installs new street lights as requested by Public Works Department. Supplemental Information The Streetlight Condition Assessment project (PE -13014), is expected to be completed in 2017 and will result in recommendations for replacement of streetlights. Where desired, efforts to match existing will be made. Funding Sources Schedule Prior Funding Source Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP FY 2022 Total Beyond 5 Year CIP Total Capital Improvement Fund Total N/A 512,061 243,920 282,625 164,875 165,276 165,887 150,000 928,663 N/A 512,061 243,920 282,625 164,875 165,276 165,887 150,000 928,663 0 N/A 0 N/A 266 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. 282,625 164,875 165,276 165,887 T FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 512,061 243,920 150,000 928,663 N/A 512,061 243,920 282,625 164,875 165,276 165,887 150,000 928,663 Operating Impact This project is not anticipated to impact operating expenses. 0 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-66 Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 267 CAPITAL IMPROVEMENT FUND Curtner Avenue (300 Block), February 2015 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PE -86070 Street Maintenance Description This project provides funding for annual resurfacing, slurry seal, crack seal, and reconstruction of various city streets. Justification The Pavement Maintenance Management System (PMMS) and StreetSaver are used to identify streets requiring maintenance (based on the biannual Pavement Condition Index (PCI) survey of all City streets). City Council established a goal of achieving an average citywide PCI of 85, excellent pavement condition, by 2021. The approved funding level in this CIP is expected to result in reaching that goal by 2019. At the end of Fiscal Year 2018, the average PCI is expected to be 84. Supplemental Information The Fiscal Year 2015-2019 CIP budget for this project included new funding of $2.3 million that is being used between Fiscal Year 2015 and Fiscal Year 2017 for the design and accelerated repaving of Middlefield Road and Alma Street. The list of streets to be included in this project will be prioritized and coordinated with Utilities Department projects and the 2012 Bicycle and Pedestrian Transportation Plan. The current base funding level of $5.1 million per year (not inclu- sive of salary and benefit costs) for Street Maintenance is nearly triple the funding level prior to Council's establishment of the citywide PCI goal. This project is partially funded by revenues from gas taxes and vehicle registration fees. The Fiscal Year 2018 costs are offset by grant pro- ceeds: a $946,170 Highway Safety Improvement Program grant awarded in January 2017. 268 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2018-2022 CIP: The last phase of work on Alma Street (Rinconada Avenue to Palo Alto Ave- nue) is postponed until FY 2018 to incorporate additional transportation improvements that are currently in design. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Revenue from the Federal Government Revenue from the State of California Transfer from Gas Tax Fund Total Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5Year CIP Total N/A 10,520,843 10,288,704 4,309,419 4,094,638 4,123,078 2,150,201 1,418,000 16,095,336 Beyond 5 Year CIP Total 0 N/A N/A 385,000 385,000 385,000 385,000 385,000 385,000 0 1,540,000 0 N/A N/A 0 0 946,170 1,009,000 0 0 0 1,955,170 0 N/A N/A 0 0 27,000 27,000 27,000 27,000 412,000 520,000 0 N/A N/A 1,300,000 1,300,000 1,300,000 1,300,000 1,270,000 1,270,000 1,270,000 6,410,000 0 N/A N/A 12,205,843 11,973,704 6,967,589 6,815,638 5,805,078 3,832,201 3,100,000 26,520,506 0 N/A Expenditure Schedule Project Phase Construction Design Total Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5Year CIP Total N/A 12,026,986 11,844,847 6,785,252 6,629,728 5,615,499 3,687,039 3,100,000 25,817,518 N/A 178,857 128,857 182,337 185,910 189,579 145,162 0 702,988 N/A 12,205,843 11,973,704 6,967,589 6,815,638 5,805,078 3,832,201 3,100,000 26,520,506 Beyond 5 Year CIP 0 0 0 Total N/A N/A N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 269 CAPITAL IMPROVEMENT FUND Streetlight, Guinda Street, November 2014 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Summer 2012 Initial Project Completion: Spring 2013 Revised Project Start: Summer 2017 Revised Project Completion: Winter 2018 Project Number: PE -13014 Streetlights Condition Assessment Description This project provides funding to assess the condition of the streetlight system. The assessment will include an inventory of the entire lighting system, including age and condition of conduit, wiring, street light poles, foundations, luminaires, and lighting coverage. Determining the inspection, maintenance, repair and, rehabilitation necessary to prolong the life of the City's streetlight system is also included in this project. Justification There are over 6,000 streetlights in Palo Alto, in some areas, existing conduit is over 40 years old and in such poor condition that no repairs can be made. Streetlight systems are integral as they afford safe routes for motorists and pedestrians. An assessment is needed to evaluate the age and condition of each element of the streetlight system in order to plan cost-effective maintenance and replacement programs for the future. Supplemental Information The Infrastructure Blue Ribbon Commission recommended that a streetlight system assessment be conducted to determine the condition of and replacement program for the City's streetlight infrastructure. The assessment will also consider appropriate recommendations for streetlights determined to be historic, or in neighborhoods with unique streetlights. Significant Changes 2018-2022 CIP: Due to other high priority projects, this project has been delayed until Summer 2017. 270 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET Element: Land Use and Community Design Section: Local Landuse and Growth Management Goal: L-9 Policy: L-79 Program: L-79 CAPITAL IMPROVEMENT FUND 2017-2021 CIP: Due to other high priority projects, initiation of this project has been delayed until Spring 2016. Funding Source Capital Improvement Fund Total Prior FY 2017 Years Budget 8,798 220,078 8,798 220,078 Funding Sources Schedule FY2017 Est. FY 2018 FY 2019 FY 2020 0 220,078 O 220,078 Expenc 0 0 0 0 5Year CIP Beyond 5 FY 2021 FY 2022 Total Year CIP Total iture Schedule 0 0 O 220,078 O 220,078 228,876 O 228,876 Project Phase Construction Design Total Prior Years 0 8, 798 8,798 FY 2017 Budget 220,078 0 220,078 FY2017 Est. FY 2018 FY 2019 O 220,0781 O 0 O 220,0781 0 0 FY 2020 0 0 0 FY 2021 0 0 0 5 Year CIP Total O 220,078 O 0 O 220,078 Beyond 5 Year CIP Total 0 220,078 O 8,798 O 228,876 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 271 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: P0-11001 Park and Oxford lane lines, February 2015 Thermoplastic Lane Marking and Striping Description This project provides funding for thermoplastic pavement markings on paved roadways to pro- vide guidance and information to motorists, bicyclists, and pedestrians. By 2010, most pave- ment markings had been converted from paint to thermoplastic. While thermoplastic is a durable, long lasting pavement marking, most streets will require a second or third application of thermoplastic during the pavement's useful lifespan. Justification Upgrading all street painting to thermoplastic has improved roadway safety for motorists, pedestrians, and bicyclists as the reflectivity and durability of thermoplastic exceeds that of paint. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total N/A 136,477 82,998 136,729 83,472 83,702 84,050 75,000 462,953 N/A 136,477 82,998 136,729 83,472 83,702 84,050 75,000 462,953 0 N/A N/A 272 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. 136,729 83,472 83,702 84,050 FY 2022 5YearCIP Total Beyond 5 Year CIP Total Construction Total N/A 136,477 82,998 75,000 462,953 N/A 136,477 82,998 136,729 83,472 83,702 84,050 75,000 462,953 Operating Impact This project is not anticipated to impact operating expenses. 0 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-66 Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 273 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Traffic and Transportation CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 275 CAPITAL IMPROVEMENT FUND Bike and pedestrian November 2016 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PL -04010 Bicycle and Pedestrian Transportation Plan Implementation Description This project provides funding for the design and construction of bicycle boulevards, enhanced bikeways, shared -use paths, bicycle parking and a citywide bicycle sharing system in accor- dance with the Palo Alto Bicycle and Pedestrian Transportation Plan, which was adopted by City Council in 2012. Justification Projects identified in the Palo Alto Bicycle and Pedestrian Transportation Plan, as well as bicycle parking facilities and bicycle/pedestrian project planning activities will facilitate safer, traffic calmed biking routes and provide better commute alternatives. Supplemental Information The following projects were completed this year: • Churchill Avenue Enhanced Bikeway Phase 0 • Dinah-Summerhill Pedestrian/Bicycle Path • Bol Park Path at Matadero Avenue intersection improvements • Park Boulevard at Stanford Avenue traffic circle • Gap funding of the Bay Area Bike Share system 276 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND The following projects are currently in the final design phase: • Amarillo Avenue -Moreno Avenue Bicycle Boulevard • Bryant Street Bicycle Boulevard Extension • Bryant Street Bicycle Boulevard Update • Churchill Avenue Enhanced Bikeway Phase 1 • Louis Road -Montrose Avenue Bicycle Boulevard ▪ Maybell Avenue Bicycle Boulevard ▪ Park Boulevard -Wilkie Way Bicycle Boulevard ▪ Ross Road Bicycle Boulevard • 1-280 at Page Mill Road interim bicycle safety improvements The following projects are currently in the planning phase: • East Meadow Drive Separated Bikeways • Citywide Bicycle Sharing System • Greer Road Bicycle Boulevard • Homer Avenue-Channing Avenue Enhanced Bikeway • Midtown Connector • Channing Avenue -Saint Francis Drive signing and striping improvements • Bicycle and pedestrian overcrossing and undercrossing Improvements Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Stanford University Medical Ctr Fund Total Construction Total Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 N/A 2,766,715 2,766,715 (227,079) 3,973,079 1,788,347 1,808,345 N/A 1,200,000 1,200,000 5,200,000 1,200,000 1,200,000 0 FY 2022 5Year CIP Total O 7,342,692 0 7,600,000 Beyond 5 Year CIP 0 0 Total N/A N/A N/A 3,966,715 3,966,715 4,972,921 5,173,079 2,988,347 1,808,345 0 14,942,692 0 N/A Prior Years FY 2017 Budget Expenditure Schedule FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 N/A 3,966,715 3,966,715 4,972,921 5,173,079 2,988,347 1,808,345 N/A 3,966,715 3,966,715 4,972,921 5,173,079 2,988,347 1,808,345 FY 2022 5 Year CIP Total O 14,942,692 O 14,942,692 Beyond 5 Year CIP 0 0 Total Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 277 CAPITAL IMPROVEMENT FUND Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Bicycling and Walking Goal: T-3 Policy: T-14 Program: T-19 Relationship to Comprehensive Plan Secondary Connection Section: Local Landuse and Growth Management Goal: L-1 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 278 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: California Avenue Managing Department: Planning and Community Environment IBRC Reference: N/A Initial Project Start: Winter 2010 Initial Project Completion: Winter 2016 Revised Project Start: Revised Project Completion: Winter 2018 Project Number: PL -11002 Rendering of updated California Avenue Streetscape California Avenue -Transit Hub Corridor Project Description The California Avenue Transit Hub Corridor Streetscape Improvements Project provides for streetscape and utility improvements along California Avenue, between El Camino Real and the California Avenue Caltrain Station. Improvements include sidewalk widening to accommodate wider pedestrian walking and dwelling areas, new landscaping and streetscape furniture, new streetlights and pedestrian scale lighting, traffic calming treatments, a reduction from four lanes to two lanes of travel, and improvements to the Park Boulevard Plaza. Justification Updated streetscape elements will enhance the pedestrian experience along California Avenue, and the utility improvements will replace an aged waterline that has exceeded its useful life. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 6,031,856 233,049 31,208 35,000 6,031,856 233,049 31,208 35,000 0 0 0 0 0 0 35,000 35,000 0 6,098,064 0 6,098,064 280 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. 0 0 0 0 0 0 T FY 2022 5YearCIP Total Beyond 5 Year CIP Total Construction Design Total 6,025,341 6,513 6,031,854 0 233,049 233,049 0 31,208 31,208 0 35,000 35,000 0 0 0 0 O 35,000 O 35,000 O 6,025,341 0 72,721 O 6,098,062 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Transportation Section: Reducing Auto Use Goal: T-2 Policy: T-5 Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 281 CAPITAL IMPROVEMENT FUND Charleston-Arastradero, Arastradero at Clemo, January 2013 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Charleston/Arastradero Corridor Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2013 Initial Project Completion: Summer 2016 Revised Project Start: Spring 2014 Revised Project Completion: Spring 2020 Project Number: PE -13011 Charleston/Arastradero Corridor Project Description This project provides funding for the reconfiguration of the Charleston/Arastradero corridor including engineering design and construction of new landscaped median islands, bulb outs, enhanced bike lanes, new street trees, and lighting. During the design phase, opportunities for including "green infrastructure" features such as infiltration basins and porous hardscape sur- faces will be explored. The conceptual design and CEQA review for the entire corridor was completed in September 2015 and NEPA was completed in October 2016. Final design for the corridor will be done in Fall 2017. Justification The project will result in enhanced travel safety, increased use of environmentally friendly travel alternatives, reduced motor vehicle congestion, and enhanced aesthetics on the Charleston- Arastradero Corridor. Construction will be addressed in segments starting with Arastradero (Georgia Avenue to Foothill Expressway) and Charleston (Middlefield Road to Alma Street). Supplemental Information The Charleston/Arastradero Corridor project was adopted by City Council in January 2003, and included in the Council Infrastructure Plan. The Plan addresses pedestrian and bicycle safety, motor vehicle speeding, more even and efficient motor vehicle traffic flow, and Corridor streets - cape. Council approved the permanent retention of the new lane configurations on Charleston in 2008 and on Arastradero in 2012. 282 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND The FY 2017 and FY 2018 costs are offset by grant proceeds: a $450,000 Caltrans Safe Routes to School (SR2S) grant, awarded in 2012, and a $1 million Valley Transportation Authority - Vehi- cle Emissions Reductions Based at Schools (VERBS) grant, awarded in 2013. Significant Changes 2018-2022 CIP: This project is expected to be constructed in phases. The first phase of con- struction is anticipated to begin in November 2017. 2016-2020 CIP: The project completion date has been extended to reflect the full funding of the project's estimated cost. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Revenue from the State of California Transfer frm Charleston/ Arastradero Dev Impct Fund Transfer from Stanford University Medical Ctr Fund Total Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 686,110 2,155,458 (761,272) 3,936,836 4,749,438 FY 2020 0 FY 2021 0 FY 2022 5Year CIP Total 0 8,686,274 Beyond 5 Year CIP Total O 8,611,112 0 500,000 500,000 500,000 0 0 0 0 500,000 0 1,000,000 0 225,000 225,000 225,000 0 0 0 0 225,000 0 450,000 250,000 0 0 1,550,000 0 1,550,000 0 0 0 0 936,110 4,430,458 1,513,728 4,661,836 4,749,438 0 0 0 0 O 0 0 0 0 0 250,000 1,550,000 0 0 0 9,411,274 0 11,861,112 Expenditure Schedule Project Phase Construction Design Total Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 4,748 3,000,000 83,270 4,416,730 4,500,000 931,359 1,430,458 1,430,458 245,106 249,438 936,107 4,430,458 1,513,728 4,661,836 4,749,438 FY 2020 0 0 0 FY 2021 5 Year CIP Total 0 0 8,916,730 O 0 494,544 O 0 9,411,274 Beyond 5 Year CIP 0 9,004,748 O 2,856,361 O 11,861,109 Anticipated Operating Budget Needs Fund Capital Improvement Fund FY 2018 0 FY 2019 FY 2020 0 53,045 FY 2021 54,636 FY 2022 56,275 Operating Impact This project is anticipated to impact operating expenses in the future. Maintenance is estimated to increase by $53,045 in FY2020 and by 3% annually thereafter. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 283 CAPITAL IMPROVEMENT FUND Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Bicycling and Walking Goal: T-4 Policy: T-25 Program: T-33 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: A Mitigated Negative Declaration was completed in 2004, with an addendum completed in September 2015 for CEQA. 284 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: El Camino Real & Churchill Avenu- Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Fall 2013 Initial Project Completion: Fall 2015 Revised Project Start: Revised Project Completion: Fall 2017 Project Number: PL -14000 Bicyclists on Churchill 2015 Churchill Avenue Enhanced Bikeway Description This project includes planning, design and construction of a shared -use path along the north side of Churchill Avenue between the existing shared -use path at Castelleja Avenue and the Stanford Perimeter Trail. It also includes intersection improvements at Churchill Avenue and El Camino Real, which will include a new dedicated westbound right -turn lane and an improved bicycle connection to the Bryant Street Bicycle Boulevard east of Alma Street. Justification Priority project within the Palo Alto Bicycle + Pedestrian Transportation Plan. Specifically, this project advances objective three, which develops a core network of shared paths, bikeways, and traffic -calmed streets that connect residential districts, schools, and parks. Supplemental Information In prior years, this project was funded only for design. This project is funded by Transportation Impact fees through transfer to the Capital Improvement Fund. Additional funding for this proj- ect is in PL -04010, Bicycle and Pedestrian Transportation Plan Implementation. Funding Sources Schec ule Funding Source Capital Improvement Fund Transfer from Traffic Impact Fee Fund Total Prior FY 2017 Years Budget FY2017 Est. FY 2018 FY 2019 186,491 102,881 110,568 37,670 39,177 FY 2020 0 FY 2021 0 5 Year CIP Total 0 76,847 0 0 0 1,000,000 0 0 0 0 1,000,000 186,491 102,881 110,568 1,037,670 39,177 0 0 0 1,076,847 Beyond 5 Year CIP Total 0 373,906 0 1,000,000 0 1,373,906 286 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. 39,177 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 179,851 110,568 110,568 1,037,670 6,640 0 0 186,491 110,568 110,568 1,037,670 39,177 0 0 0 C Operating Impact This project is not anticipated to impact operating expenses. 0 0 1,076,847 0 1,367,266 0 0 0 0 6,640 0 0 1,076,847 0 1,373,906 Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Traffic Safety Goal: T-4 Policy: T-28 Program: T-38 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Element: Transportation Section: Traffic Safety Goal: T-5 Policy: T-33 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 287 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Downtown Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Summer 2018 Project Number: PL -15002 Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collection Equip. Description This project addresses infrastructure and capital improvements for downtown parking facilities. This includes a facility management system, lane equipment, lane access controls, and pay -on - foot pay stations. This project includes design and installation of new downtown parking guid- ance systems, access controls and revenue collection equipment that will be coordinated with both the, PL -15004, Downtown Parking Wayfinding project and findings from the Downtown Parking Management Study. Council has directed staff to proceed with a Single Space Detection with Individual Indicator Lights: This system provides the highest level of customer service, and track occupancy by space using ceiling mounted detection sensors in conjunction with LED lights mounted above each space that indicate type of space (available, occupied, permit, public, handicapped, valet, etc.). Justification This project is identified in both the City's Comprehensive Plan and the Transportation Nexus Study as a means to reduce congestion and air quality impacts resulting from motorists search- ing for vacant parking spaces. 288 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2017-2021 CIP: Changes in Fiscal Year 2017 are due to progress on this project. As the project moves from planning into implementation, costs will increase. Funding for this project will be from anticipated paid parking revenues. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from University Ave. Parking Permit Fund Total Project Phase Construction Total Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 N/A 129,447 129,447 30,045 81,623 31,247 N/A 0 0 0 2,000,000 0 N/A 129,447 129,447 30,045 2,081,623 31,247 Prior Years N/A FY 2017 Budget 0 FY 2021 0 0 Expenditure Schedule FY2017 Est. FY 2018 FY 2019 0 30,045 2,081,623 FY 2020 31,247 N/A 129,447 129,447 30,045 2,081,623 31,247 FY 2022 5 Year CIP Total O 142,915 0 2,000,000 Beyond 5 Year CIP Total 0 0 N/A N/A 0 0 2,142,915 0 N/A FY 2021 0 0 FY 2022 S Year CIP Total O 2,142,915 O 2,142,915 Beyond 5 Year CIP 0 0 Total Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Transportation Section: Parking Goal: T-8 Policy: T-47 Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15302. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 289 CAPITAL IMPROVEMENT FUND Downtown pedestrian signal Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Downtown Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Fall 2016 Initial Project Completion: Fall 2018 Revised Project Start: Revised Project Completion: Project Number: PL -16001 Downtown Mobility and Safety Improvements Description This project includes planning, design and construction of multi -modal safety improvements in Downtown Palo Alto, including, but not limited to, installation of countdown pedestrian signal heads and ADA-accessible vibra-tactile push buttons, installation or separated bikeways, addi- tion of bicycle parking, traffic signal retiming and coordination, installation of transit amenities, and enhanced bicycle and pedestrian access to the Palo Alto Transit Center. This project will begin with a collaborative study of the existing mobility and safety challenges and opportuni- ties in Downtown Palo Alto. Subsequent phases of the project will include the development of various innovative project alternatives, testing of the alternatives using tactical urbanism demonstrations and pilots, performance monitoring, a robust public engagement process, and installation of permanent improvements. Justification This project will enhance safety of pedestrian, bicyclists, and motorists and is in keeping with Comprehensive Plan goals. Supplemental Information A few of the recent accomplishments of this project include: Concept planning for a complete street along Alma Street between University Avenue and Embarcadero Road 290 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND • Construction of pop-up separated bikeways along Bryant Street between University Avenue and Forest Avenue • Installation of countdown pedestrian signal heads at Downtown intersections Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 O 563,143 563,143 830,102 68,296 O 563,143 563,143 830,102 68,296 FY 2020 0 0 FY 2021 Expenditure Schedule 0 0 FY 2022 5 Year CIP Total O 898,398 O 898,398 Beyond 5 Year CIP Total O 1,461,541 O 1,461,541 Project Phase Construction Design Total Prior Years FY 2017 Budget O 313,143 0 250,000 O 563,143 FY2017 Est. 313,143 250,000 563,143 FY 2018 830,102 0 830,102 FY 2019 68,296 0 68,296 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 5 Year CIP Total O 898,398 O 0 O 898,398 Beyond 5 Year CIP Total O 1,211,541 O 250,000 O 1,461,541 Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Reducing Auto Use Goal: T-1 Policy: T-1 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Transportation Section: Traffic Safety Goal: T-6 Policy: T-39 Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: The scope of this project will be determined during the planning and design phases. The level of environmental analysis required is undetermined at this time. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 291 CAPITAL IMPROVEMENT FUND Garage parking 2017 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Downtown Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Winter 2017 Revised Project Start: Summer 2018 Revised Project Completion: Spring 2022 Project Number: PL -16002 Downtown Parking Management and System Implementation Description This project includes implementation and installation of equipment to implement the outcomes of the paid parking study for downtown. Justification As part of the integrated strategy to address Downtown traffic and parking concerns, staff con- ducted a comprehensive study of parking management strategies, including paid parking for the Downtown core. The study included an evaluation of how to best use the City's existing parking supply and recommended comprehensive paid parking strategies in Downtown Palo Alto. Supplemental Information This project is funded by parking revenues. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Transfer from University Ave. Parking Permit Fund Total 0 0 0 0 0 Oi O 22,970 84,283 24,844 25,838 25,838 183,773 O 0 550,000 550,000 20,000 20,000 1,140,000 0 1,140,000 O 22,970 634,283 574,844 45,838 45,838 1,323,773 0 1,323,773 0 183,773 292 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. 634,283 574,844 45,838 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 0 0 0 0 22,970 0 22,970 634,283 574,844 45,838 45,838 1,323,773 45,838 1,323,773 0 1,323,773 0 1,323,773 Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Parking Goal: T-8 Policy: T-3 Program: T-49 Relationship to Comprehensive Plan Secondary Connection Element: Transportation Section: Parking Goal: T-8 Policy: T-2, T-45, T-49 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 293 CAPITAL IMPROVEMENT FUND Y+ � Parking Wayfinding schematic Downtown Parking Wayfinding n ,.,„:__:,,g,,,.. IIU 0 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Downtown Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Spring 2017 Revised Project Start: Revised Project Completion: Spring 2022 Project Number: PL -15004 Description This project includes design and installation of new downtown parking wayfinding signage that will incorporate a new parking brand for the City and replace the existing parking signage to improve parking visibility of parking in Downtown Palo Alto. This project will be implemented in coordination with the planning and design work associated with Downtown Parking Guidance Systems, Access Controls and Revenue Collection Equipment, PL -15002 project, which will include parking availability displays. The different types of signs to be installed as part of this project include: Directional signs: direct customers toward parking facilities Lot Identification Banners: identify a particular lot via a banner attached to an existing light pole Garage Identification Signs: identify a particular garage via a sign mounted to the exterior of the garage Pylons: visible/architectural markers that show parking facility information Rules/regulation Signs: depicts hours, permit/hourly parking regulatory information The combination of the visually appealing parking brand with an improved, comprehensive approach to wayfinding placement will help guide visitors, residents, and employees more easily to off-street parking and the real-time occupancy will help to reduce congestion and circling by efficiently delineating where parking is available. 294 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Justification This project is identified in both the City's Comprehensive Plan and the Transportation Nexus Study as a means to reduce congestion and air quality impacts resulting from motorists search- ing for vacant parking spaces. Supplemental Information This project is funded by a transfer from the University Avenue Parking Permit Fund to the Cap- ital Improvement Fund. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from University Ave. Parking Permit Fund Total Prior Years 66,731 0 66,731 FY 2017 Budget FY2017 Est. FY 2018 51,580 (248,420) 334,096 600,000 600,000 61,325 651,580 351,580 395,421 FY 2019 0 49,693 49,693 FY 2020 0 51,081 51,081 FY 2021 0 52,521 FY 2022 5 Year CIP Total 0 334,096 52,524 267,144 52,521 52,524 601,240 Expenciture Schedule Beyond 5 Year CIP 0 0 0 Total 152,407 867,144 1,019,551 Project Phase Construction Design Total Prior Years FY 2017 Budget 0 651,580 66,731 0 66,731 651,580 FY2017 Est. 351,580 0 351,580 FY 2018 395,421 0 395,421 FY 2019 49,693 0 49,693 2020 FY 2021 51,081 0 51,081 52,521 0 52,521 FY 2022 52,524 0 52,524 5 Year CIP Total 601,240 0 601,240 Beyond 5 Year CIP Total 0 952,820 0 66,731 0 1,019,551 Operating Impact Operating impacts are expected to be limited to general maintenance in the way of replace- ment of signs, as needed. Relationship to Comprehensive Plan Primary Connection Element: Transportation Goal: T-8 Policy: T-47 Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 295 CAPITAL IMPROVEMENT FUND Intersection of El Camino Real and California Avenue, July 2016 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: El Camino Real between Stanford and Sheridan Avenues Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Fall 2018 Initial Project Completion: Summer 2020 Revised Project Start: Revised Project Completion: Project Number: PL -18000 E Camino Real Pedestrian Safety and Streetscape Project Description The El Camino Real Pedestrian Safety and Streetscape Project will install complete streets improvements focused on pedestrian safety at controlled and uncontrolled crosswalks, enhanced bus operations at two existing major transit stops, and new urban design amenities between Stanford Avenue and Sheridan Avenue. The project includes: Curb extensions; median refuges; two pedestrian hybrid beacons at a new and existing uncontrolled crosswalks; median shade trees; pedestrian scale lighting. Justification El Camino Real and this segment of El Camino Real has a documented history of reported colli- sions for all modes, particularly the most vulnerable roadway user, pedestrians. This is docu- mented in the collision history as well as several plans and studies, including the City of Palo Alto Bicycle and Pedestrian Transportation Plan (BPTP, 2012), the Grand Boulevard Multimodal Transportation Corridor Plan (2010), and the El Camino Real Master Planning Study (2007). The Palo Alto PBTP reported that some of the highest frequency of active mode collisions in the city occurred on the project segment, highlighting the California Avenue/EI Camino Real intersec- tion as one of the top five locations for reported pedestrian collisions in Palo Alto. In addition to those documented safety concerns and reported collisions, the design of El Camino Real can be further enhanced to improve pedestrian safety. With its multi -lane cross-section, El Camino Real carries high volumes of traffic as an primary arterial connection between Peninsula cities in Santa Clara and San Mateo Counties, but it also has some of the highest levels of observed 296 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND pedestrian activity along the Palo Alto segment of the corridor - particularly at the El Camino Real/Stanford Avenue and El Camino Real/California Avenue intersections, as documented in the El Camino Real Master Planning Study (2007). Despite the high volumes of pedestrians, the high volumes of autos and general auto -orientation of the roadway design is uninviting and not conducive to pedestrian travel. The long crossing distances and infrequency of crossing oppor- tunities in particular pose safety concerns on the corridor, which can be observed in the reported collision data. Supplemental Information 100% of construction of this project will be funded by an OBAG 2 grant through VTA. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior Years FY 2017 Budget FY 2017 Budget FY2017 Est. FY 2019 FY 2020 FY 2021 5Year CIP Beyond 5 FY 2022 Total Year CIP O 83,811 732,163 90,650 0 0 906,624 O 0 0 4,655,000 0 0 4,655,000 O 83,811 732,163 4,745,650 0 0 5,561,624 Total O 906,624 O 4,655,000 O 5,561,624 Project Phase Construction Design Total Prior Years 0 0 0 Expenc FY2017 Est. iture Schedule FY 2018 FY 2019 O 0 0 0 O 0 83,811 732,163 0 0 83,811 732,163 FY 2020 4,655,000 90,650 4,745,650 FY 2021 0 0 0 FY 2022 5 Year CIP Total O 4,655,000 O 906,624 O 5,561,624 Beyond 5 Year CIP Total 0 4,655,000 O 906,624 O 5,561,624 Operating Impact Once construction is complete, operating impacts are estimated to be approximately $93,100. Relationship to Comprehensive Plan Plan Relationship to Comprehensive Primary Connection Element: Transportation Section: Roadworks Goal: T-4 Policy: T-25 Program: T-33 Secondary Connection Element: Transportation Section: Traffic Safety Goal: T-6 Environmental Impact Analysis: This project is expected to have possible exemption from CEQA Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 297 CAPITAL IMPROVEMENT FUND Crossing to Palo Alto High School 2016 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Embarcadero Road & El Camino Real Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Spring 2019 Revised Project Start: Revised Project Completion: Project Number: PL -15001 Embarcadero Rd at E Camino Improvements (formerly Embarcadero Rd Corridor Improvements) Description This project includes planning, design and construction of bicycle, pedestrian and traffic circula- tion improvements along Embarcadero Road between Bryant Street and El Camino Real. The concept approved by City Council includes Class IV raised separated bikeways between the Cal - train Path, Bryant Street Bicycle Boulevard and Stanford Perimeter Trail, a protected intersec- tion for bicyclists and pedestrians at El Camino Real, intersection realignments at High Street, Emerson Street and Kingsley Avenue, new landscaping, transit amenities, and pedestrian safety enhancements. Justification This project provides mobility and safety improvements in response to resident and City Coun- cil concerns regarding congestion along Embarcadero Road. Supplemental Information The concept plan for the Embarcadero Road at El Camino Real Improvements project was approved by City Council in September 2016. The project is now in the final design phase. 298 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior FY 2017 Years Budget FY2017 Est. 406,108 948,716 948,716 4,290,901 45,409 406,108 948,716 948,716 4,290,901 45,409 FY 2020 0 0 0 Expenciture Schedule 0 5 Year CIP Total O 4,336,310 O 4,336,310 Beyond 5 Year CIP Total O 5,691,134 O 5,691,134 Project Phase Construction Design Total Prior Years 132,963 273,144 406,107 FY 2017 Budget 291,983 656,733 948,716 FY2017 Est. 291,983 4,290,901 656,733 0 948,716 4,290,901 45,409 0 45,409 0 0 0 0 FY 2022 5YearCIP Total O 4,336,310 O 0 O 4,336,310 Beyond 5 Year CIP Total 0 4,761,256 O 929,877 0 5,691,133 Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Traffic Safety Goal: T-4 Policy: T-28 Program: T-38 Relationship to Comprehensive Plan Secondary Connection Element: Transportation Section: Traffic Safety Goal: T-4 Policy: T-33 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 299 CAPITAL IMPROVEMENT FUND Bike path along E. Bayshore, Feb. 2015 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Hwy 101 corridor north of the San Antonio Road interchange by Adobe Creek Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2012 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2016 Revised Project Completion: Spring 2020 Project Number: PE -11011 Highway 101 Pedestrian/Bicycle Overpass Project Description This project provides funding for a new pedestrian/bicycle bridge across Highway 101 at Adobe Creek. Justification The Highway 101 Pedestrian/Bicycle Overpass project is a priority project in the City's Bicycle & Pedestrian Transportation Plan 2012, providing safe, year-round access across Highway 101 in South Palo Alto to the Baylands and regional employment centers. Supplemental Information The Highway 101 Pedestrian/Bicycle Overpass project is included in the Council Infrastructure Plan. A Santa Clara County - Recreation Trails Program grant, awarded to the City in November 2012, will provide $4 Million for the project. An additional $4.0 million will be provided by a grant from One Bay Area Grant (OBAG) Program Cylce 2. Construction is anticipated from Fiscal Years 2019 through 2020. The OBAG Cycle 2 grant fund was extended to Fiscal Year 2017. At the time of the printing of this document the availability of grant revenue is currently under review. Significant Changes 2018-2022 CIP: The project budget has been increased by $1.0 million to include a contribution from Google toward the cost of the bridge. Additional design funding is budgeted in FY2018. 300 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2017-2021 CIP: The estimate for the project included in the prior budget document was $10 mil- lion. The City Council increased the total project budget to $13 million to account for construc- tion cost escalation. The total project budget of $13 million includes a feasibility study, conceptual design, design competition, environmental assessment, and design costs. The $13 million figure does not include City staff time to support design and construction of the project Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior FY 2017 Years Budget FY2017 Est. FY 2018 FY 2019 FY 2020 1,765,203 2,017,921 2,017,921 508,125 4,503,065 (2,000,000) FY 2021 0 FY 2022 5 Year CIP Total O 3,011,190 0 0 0 333,000 7,017,000 2,000,000 0 0 9,350,000 1,765,203 2,017,921 2,017,921 841,125 11,520,065 0 0 0 12,361,190 Beyond 5 Year CIP Total 0 6,794,314 0 9,350,000 O 16,144,314 Expenc iture Schedule Project Phase Construction Design Total Prior Years FY 2017 Budget FY2017 Est. 129,929 247,983 247,983 1,635,273 1,769,938 1,769,938 1,765,202 2,017,921 2,017,921 331,125 11,520,065 510,000 0 841,125 11,520,065 FY 2020 0 0 0 FY 2022 0 0 01 5Year CIP Beyond 5 Total Year CIP O 11,851,190 O 510,000 O 12,361,190 Total 0 12,229,102 O 3,915,211 O 16,144,313 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Transportation Section: City Structure Goal: T-3 Policy: T-14 Program: T-19 Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project may be subject to CEQA and NEPA environmental assessment. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 301 CAPITAL IMPROVEMENT FUND Along Matadero Creek, April 2015 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Between Alma and 101 Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Summer 2013 Initial Project Completion: Summer 2017 Revised Project Start: Revised Project Completion: Project Number: PL -14001 Midtown Connector Description The purpose of the Midtown Connector Project is to establish an east -west bicycle and pedes- trian connection through the Midtown neighborhood between the west side of the Caltrain tracks and Alma Street to the east side of the US 101 freeway that serves to extend and connect recreational resources and provide improved active transportation options for both City resi- dents and users of the Stanford University campus. Justification The adopted Palo Alto Bicycle + Pedestrian Transportation Plan identifies the Matadero Creek channel levees and a number of other on -street bicycle routes through the Midtown neighbor- hood of Palo Alto. The plan identifies bicycle and pedestrian connections across the barriers of Alma Street and the Caltrain tracks and US 101 freeway as key objectives. Providing safer and more comfortable connections for bicyclists and pedestrians is a key objective of the plan. Supplemental Information This project has been incorporated into PL -04010, Bicycle + Pedestrian Implementation Project. Significant Changes 2017-2021 CIP: In mid -2015, a preliminary constructability review indicated that constraints along the Matadero Creek channel may limit the feasibility of a public access trail on large seg- ments of the corridor. Staff received Council direction to continue the with the feasibility study in November 2015. 302 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Design Study Total Prior FY 2017 Years Budget 301,764 81,886 FY2017 Est. 0 28,766 53,120 301,764 81,886 28,766 53,120 Prior Years FY 2017 Budget 0 81,886 187,097 0 114,666 0 0 301,763 81,886 28,766 53,120 0 FY 2020 0 0 0 Expenciture Schedule FY2017 Est. 53,120 0 0 0 28,766 0 0 0 0 0 0 0 0 0 0 0 0 0 5 Year CIP Total O 53,120 O 53,120 5 Year CIP FY 2022 Total O 53,120 O 0 O 0 O 53,120 Beyond 5 Year CIP Total 0 383,650 O 383,650 Beyond 5 Year CIP Total 0 81,886 O 187,097 0 114,666 O 383,649 Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Bicycling and Walking Goal: T-3 Policy: T-14 Program: T-19 Relationship to Comprehensive Plan Secondary Connection Element: Transportation Section: Bicycling and Walking Goal: T-3 Policy: T-20 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 303 CAPITAL IMPROVEMENT FUND Path in Quarry Road project area Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Quarry Road between El Camino Real and Welch Road Managing Department: Planning and Community Environment IBRC Reference: Catch-up Initial Project Start: Winter 2016 Initial Project Completion: Spring 2017 Revised Project Start: Revised Project Completion: Summer 2018 Project Number: PL -16000 Quarry Road Improvements and Transit Center Access Description This project includes planning, design and construction of bicycle and pedestrian improvements along Quarry Road between El Camino Real and Welch Road, including, but not limited to, upgraded bicycle lanes and crosswalks, innovative intersection treatments for bicyclists, and improved access to transit stops. It also includes improvements to the bicycle and pedestrian connection between the Palo Alto Transit Center and the intersection at El Camino Real and Quarry Road, including development of passive green space, installation of lighting, and land- scaping. Justification The August 2011 Development Agreement between Stanford Hospitals and Clinics, the Lucille Salter Packard Childrenis Hospital at Stanford, the Board of Trustees of the Leland Stanford Junior University and the City of Palo Alto obligates the City to design and construct enhance- ments of various pedestrian and bicycle connections between the Palo Alto Intermodal Transit Center and the Stanford University Medical Center Campus (SUMC). Stanford provided funds for these projects. Supplemental Information This project is funded by the Quarry Road Improvements and Intermodal Transit funds from the Stanford University Medical Center Development Agreement via transfer to the Capital Improvement Fund. Bids were released for construction of the Transit Center pathway portion 304 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND of this project and a contract awarded early in 2017. Design and construction of the Transit Center pathway is expected to be completed in Summer, 2017. Significant Changes The construction of the Quarry Road improvements (signing and striping along Quarry Road) has been delayed due to underground (trenching) electrical work needed to be done by Stan- ford. The project delay will most likely increase the cost to complete construction due to increasing construction costs. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Stanford University Medical Ctr Fund Total Project Phase Construction Design Total Prior Years (65,618) 92,004 26,386 Prior Years FY 2017 Budget 127,625 800,000 927,625 FY 2017 Budget 0 822,007 FY2017 Est. FY 2018 FY 2019 127,625 51,783 800,000 550,000 0 0 927,625 601,783 0 0 0 FY 2021 0 0 0 0 Expenciture Schedule FY2017 Est. 822,007 601,783 26,386 105,618 105,618 0 26,386 927,625 927,625 601,783 0 0 FY 2020 0 0 0 FY 2021 0 0 0 5Year CIP Beyond 5 FY 2022 Total Year CIP Total O 51,783 0 550,000 0 113,790 0 1,442,004 O 601,783 0 1,555,794 FY 2022 5 Year CIP Total O 601,783 O 0 O 601,783 Beyond 5 Year CIP 0 1,423,790 O 132,004 O 1,555,794 Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Roadworks Goal: T-4 Policy: T-25 Program: T-33 Environmental Impact Analysis: May Require Environmental Review Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 305 CAPITAL IMPROVEMENT FUND Rail station 2016 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Summer 2018 Revised Project Start: Revised Project Completion: Project Number: PL -17001 Railroad Grade Separation Description This project will advance the railroad grade crossing circulation study and context sensitive solutions study envisioned by the City Council. It will also fund the preparation of Project Study Report and environmental analysis that will be required for the City to realize its goals of advancing grade separations. Justification This project is essential to support the City Council Rail Committeeis work and coordinate the requested circulation study, community engagement efforts, and subsequent tasks needed to advance the Cityis goal of grade separating railroad crossings in Palo Alto. Funding Source Capital Improvement Fund Total Project Phase Construction Design Total Prior Years Funding Sources Schedule FY 2017 Budget FY2017 Est. FY 2018 FY 2019 O 834,696 834,696 967,097 170,527 O 834,696 834,696 967,097 170,527 Prior Years FY 2017 Budget 0 800,000 O 34,696 O 834,696 Expenc FY2017 Est. 800,000 34,696 834,696 FY 2020 0 0 FY 2021 iture Schedule FY 2018 931,013 36,084 967,097 FY 2019 133,000 37,527 170,527 FY 2020 0 0 0 0 0 FY 2021 0 0 0 FY 2022 5Year CIP Beyond 5 Total Year CIP O 1,137,624 O 1,137,624 5 Year CIP FY 2022 Total O 1,064,013 O 73,611 O 1,137,624 O 1,972,320 O 1,972,320 Beyond 5 Year CIP Total 0 1,864,013 O 108,307 O 1,972,320 306 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Operating Impact Operating impacts are estimated at $34,000 per year (2% of construction costs). Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Traffic Safety Goal: T-6 Policy: T-39 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Transportation Section: Traffic Safety Goal: T-6 Policy: T-40 Environmental Impact Analysis: This project includes the completion of the necessary environmental analysis. Review: Architectural Review Board Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 307 CAPITAL IMPROVEMENT FUND PERMITS EXEMPT MO H—FRI PARAC 1050.100 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Planning Environment IBRC Reference: N/A Initial Project Start: Initial Project Completion: Project Number: PL -15003 and Community Residential Preferential Parking Residential Preferential Parking Description In response to increasing concern that non-resident parking in residential neighborhoods was negatively impacting the quality of life, City Council approved a City-wide Residential Preferen- tial Parking (RPP) ordinance to establish uniform procedures to implement RPP districts. This project will fund the introduction of additional RPP programs throughout the City, through the process outlined in the RPP ordinance. Justification Implementing RPP is a parking management strategy; it regulates parking where previously parking has been unregulated. Parking management strategies are critical to maximizing the use of existing parking supply and prioritizing the fright space for the right use? concept; RPP prioritizes parking on residential streets for residents. Implementation of an RPP program is consistent with the Cityfs three -pronged approach aimed at addressing traffic and parking demand, and is also consistent with Comprehensive Plan goals. Supplemental Information A few of the recent accomplishments of this project include: • Implementation of the Downtown RPP Program Phase 2 • Addition of signage for newly annexed areas within the Downtown RPP Program Eligibility Area • Implementation of the Evergreen Park -Mayfield RPP Program 308 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2017-2021 CIP: Budget reflects actuals costs to respond to requests from neighborhoods for implementation of RPP districts in their areas. Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 N/A 422,350 382,350 232,400 154,913 N/A 422,350 382,350 232,400 154,913 FY 2020 0 0 FY 2021 Expenditure Schedule 0 0 FY 2022 5 Year CIP Total O 387,313 O 387,313 Beyond 5 Year CIP Total 0 N/A 0 N/A Project Phase Construction Design Total N/A FY 2017 Budget 392,350 N/A 30,000 N/A 422,350 FY2017 Est. 352,350 30,000 382,350 FY 2018 232,400 0 232,400 154,913 FY 2019 154,913 0 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 5YearCIP Total O 387,313 O 0 O 387,313 Beyond 5 Year CIP 0 0 0 Total N/A N/A N/A Operating Impact The Downtown RPP, and other City parking programs, are expected to have operating impacts to maintain the programs. the amounts of impact are not yet quantified and depend on the programs initiated. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Transportation Section: Parking Goal: T-8 Policy: T-47 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 309 CAPITAL IMPROVEMENT FUND Bike rodeo Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Streets on Suggested Walk and Roll Routes for PAUSD schools Managing Department: Planning and Community Environment IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PL -00026 Safe Routes To School Description This project provides funding for the City's Safe Routes to Schools program, including school commute planning, encouragement activities, and capital improvements along local and collec- tor streets that may be impacted by school commute activities. Typical capital improvements include traffic calming devices, enhanced crosswalks, and improved signage along suggested routes to school. In Fiscal Year 2018, traffic calming projects from prior years will continue and traffic studies will be pursued for locations in need of traffic calming and other safety counter- measures. Justification In collaboration with the Palo Alto Unified School District and Parent Teacher Associations, the City is leading the design and construction of capital improvements for suggested routes to school, helping to reduce risks to students and encouraging more families to use alternatives to driving. Supplemental Information A few of the recent accomplishments of this project include: ▪ New crosswalk and curb extensions on Georgia Avenue ▪ New two-way separated bikeway and pedestrian safety improvements at the Middlefield Road and North California Avenue intersection • Traffic circle pilot project at Coleridge Avenue and Cowper Street 310 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Gas Tax Fund Total Prior FY 2017 Years Budget N/A 421,717 N/A 100,000 N/A 521,717 FY2017 Est. FY 2020 421,717 72,789 121,936 126,814 100,000 100,000 100,000 100,000 521,717 172,789 221,936 226,814 5YearCIP Total 166,886 166,886 655,311 100,000 100,000 500,000 266,886 266,886 1,155,311 Beyond 5 Year CIP Total 0 0 0 N/A N/A N/A Expenditure Schedule Project Phase Construction Design Total Prior Years N/A N/A N/A FY 2017 Budget 486,717 35,000 521,717 FY2017 Est. 486,717 35,000 521,717 FY 2018 137,789 35,000 172,789 FY 2019 186,936 35,000 221,936 FY 2020 191,814 35,000 226,814 FY 2021 231,886 35,000 266,886 FY 2022 100,000 166,886 266,886 5Year CIP Beyond 5 Total Year CIP Total 848,425 306,886 1,155,311 0 0 N/A N/A N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Bicycling and Walking Goal: T-3 Policy: T-14 Program: T-22 Relationship to Comprehensive Plan Secondary Connection Element: Transportation Section: Bicycling and Walking Goal: T-3 Policy: T-14 Program: T-19 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 311 CAPITAL IMPROVEMENT FUND Quarry Rd traffic signal January 2016 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Planning and Community Environment IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PL -05030 Traffic Signal and Intelligent Transportation Systems Description This project provides funding for the design and construction of traffic signals, traffic signal communications networks, video surveillance projects for transportation use, and maintenance of the City's traffic signal central system. The project includes the replacement of traffic signal controllers/cabinets, video detection systems, and other field equipment. Justification Traffic signal upgrades are essential in maintaining traffic safety and improving roadway opera- tions including the reduction of roadway congestion with traffic signal retiming projects. The project replaces the remaining traffic signal controller inventory in the field with new controllers and expands the current central management system to allow for communications to all signal- ized intersections. The new controllers enable additional traffic signal timing strategies and improve the reliability of the City's traffic signals. Supplemental Information A few of the recent accomplishments of this project include: • Addition of traffic detection cameras and adaptive traffic signal technology along San Antonio Road • Installation of traffic detection cameras along Middlefield Road • Upgrade of rectangular rapid flashing beacons at crosswalks and speed feedback signs • Installation of accessible pedestrian push -buttons at various intersections 312 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND • Adding bicycle detection at various signalized intersections . Linking traffic signal at Embarcadero Road at Town & Country driveway to ATMS system Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from General Fund Transfer from Traffic Impact Fee Fund Total Prior Years FY 2017 Budget FY2017 Est. FY 2019 FY 2020 FY 2021 FY 2022 5Year CIP Beyond 5 Total Year CIP Total N/A 494,490 494,490 23,710 38,863 40,096 102,397 102,397 307,463 N/A 100,000 0 0 0 0 0 0 0 0 0 N/A N/A N/A 432,050 381,050 378,361 380,808 383,362 400,000 395,000 1,937.531 0 N/A N/A 1,026,540 875,540 402,071 419,671 423,458 502,397 497,397 2,244,994 0 N/A Expenciture Schedule Project Phase Construction Design Total Prior FY 2017 Years Budget N/A N/A 30,000 N/A 1,026,540 996,540 FY2017 Est. 875,540 0 875,540 372,071 30,000 402,071 389,671 30,000 419,671 393,458 30,000 423,458 502,397 0 502,397 FY 2022 5 Year CIP Total 497,397 2,154,994 0 90,000 497,397 2,244,994 Beyond 5 Year CIP Total 0 N/A 0 N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Traffic Safety Goal: T-4 Policy: T-28 Program: T-38 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Element: Transportation Section: Traffic Safety Goal: T-6 Policy: T-39 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 313 CAPITAL IMPROVEMENT FUND Seale and Middlefield August 2016 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Planning and Community Environment IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PL -12000 Transportation and Parking Improvements Description This project provides funding for the implementation of miscellaneous neighborhood traffic calming improvements including neighborhood traffic studies and parking improvements. This project also funds the development of grant proposals used to procure funding for future proj- ects. Justification Traffic calming is identified as a high priority in the adopted Transportation Strategic Plan. Traf- fic studies and miscellaneous traffic calming improvements help to improve the quality of life for residents and visitors. Supplemental Information A few of the recent accomplishments of this project include: • Restriping of Middlefield Road between Lowell Avenue and Oregon Expressway • Improvements at the intersection of Embarcadero Road and High Street • Reconstruction of speed tables along North California Avenue • Minor lane striping along San Antonio Road ▪ Enhancement of bicycle lanes and crosswalks throughout the city ▪ Minor parking modifications in neighborhoods to improve access and mobility • Minor intersection safety improvements in the Fairmeadow neighborhood 314 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND • Planning and design for restriping of Middlefield Road between Forest Avenue and Lowell Avenue • Planning and design for Middlefield Road at Kellogg Avenue intersection improvements • Planning and design for new traffic signal at Middlefield Road and Embarcadero Road Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from General Fund Total Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total N/A 986,324 986,324 325,313 460,734 470,163 554,970 554,970 2,366,150 N/A 200,000 200,000 0 0 0 0 0 0 N/A 1,186,324 1,186,324 325,313 460,734 470,163 554,970 554,970 2,366,150 Beyond 5 Year CIP Total O N/A O N/A O N/A Expenciture Schec ule Project Phase Construction Design Total Prior FY 2017 FY2017 Years Budget Est. N/A N/A N/A 499,472 686,852 1,186,324 499,472 686,852 1,186,324 FY 2018 FY 2019 250,313 75,000 325,313 385,734 75,000 460,734 FY 2020 395,163 75,000 470,163 554,970 FY 2022 5YearCIP Total 554,970 2,141,150 0 0 225,000 554,970 554,970 2,366,150 Beyond 5 Year CIP 0 0 0 Total N/A N/A N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Plan Relationship to Comprehensive Potential Board/Commission Primary Connection Element: Transportation Section: Traffic Safety Goal: T-4 Policy: T-28 Program: T-38 Secondary Connection Element: Transportation Section: Traffic Safety Goal: T-4 Policy: T-25 Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 315 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Unallocated Salaries and Benefits CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 317 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Unallocated Salaries and Benefits Project Location: N/A Managing Department: Administrative Services IBRC Reference: N/A Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: AS -10000 Salaries and Benefits -Capital Improvement Fund CIP Projects Description This project provides funding for the estimated salaries and benefit costs of City staff assigned to manage the General Fund Capital Improvement program. Justification Salaries and benefits costs of City staff assigned to manage CIP projects are an associated costs in the completion of CIP projects. As such, these costs are capitalized and are added to the total costs of a project. Supplemental Information Salaries and benefits have been included in CIP projects where appropriate and possible, in all fiscal years. The amounts included in this project represent salaries and benefits expense not associated with any particular project (for example, administration and oversight of the CIP pro- cess). As part of the annual year-end process, the annually incurred amount will be allocated to all projects in the Capital Improvement Fund, on a proportional basis. At the end of each fiscal year, any unused balance will be returned to the Infrastructure Reserve. Significant Changes 2016-2020 CIP: Salary and benefit expenses have been allocated to capital projects in all years of the CIP. In prior years, costs were allocated only in the first year of the CIP. 318 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Prior FY 2017 Funding Source Years Budget FY2017 Est. FY 2020 5YearCIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total N/A 1,739,291 1,739,291 2,364,293 2,040,188 3,763,183 4,679,500 6,554,769 19,401,933 N/A 1,739,291 1,739,291 2,364,293 2,040,188 3,763,183 4,679,500 6,554,769 19,401,933 Expenciture Schedule N/A 0 N/A Project Phase Prior Years FY 2017 Budget FY2017 Est. 0 0 0 0 FY 2022 5YearCIP Total Beyond 5 Year CIP Total Capital Improvement Fund Other N/A 1,533,720 1,739,291 2,364,293 2,040,188 3,763,183 4,679,500 6,554,769 19,401,933 N/A 205,571 0 0 0 Total N/A 1,739,291 1,739,291 2,364,293 2,040,188 3,763,183 4,679,500 6,554,769 19,401,933 Operating Impact This project is not anticipated to impact operating expenses. 0 N/A 0 N/A 0 N/A Relationship to Comprehensive Plan Primary Connection Environmental Impact Analysis: N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 319 CITY OF PALO ALTO CUBBERLEY PROPERTY INFRASTRUCTURE FUND CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 321 CITY OF PALO ALTO CUBBERLEY PROPERTY INFRASTRUCTURE FUND Overview The Cubberley Property Infrastructure Fund accounts for expenditures related to the mainte- nance and renovation of the Cubberley Community Center property. In the 2014 lease agree- ment between the City of Palo Alto and the Palo Alto Unified School District (PAUSD), the parties agreed to dedicate approximately $1.86 million annually for repairing, renovating and/or improving the Cubberley site, which is jointly owned by the City and PAUSD. Built in 1955, Cubberley High School was closed in 1979. Due to budget constraints resulting from the passage of Proposition 13 and declining enrollment, PAUSD was forced to close and sell school properties. One of those properties was the site of Terman Middle School, which the City of Palo Alto acquired, while PAUSD retained ownership of Cubberley. In 1989, the City and PAUSD entered into a lease agreement with the City providing annual revenue to PAUSD in exchange for 1) a lease of the 35 -acre Cubberley site; 2) a Covenant Not to Develop for five other neighborhood school sites; and 3) an agreement that PAUSD provide space for extended day care at each of the eleven remaining elementary school sites. In 2001, the City relinquished ownership of the Terman site in exchange for ownership of eight acres of the Cubberley site. After several lease extensions and amendments in the years following, a restructured lease agreement was finalized in 2014. As part of the lease agreement the previous Covenant Not to Develop clause which required the City to transfer $1.86 million to the school district was elimi- nated and the funds were dedicated towards the maintenance and renovation of the Cubberley site through a transfer from the General Fund to the Cubberley Property Infrastructure Fund. Fiscal Year 2018 is the third year that the City has approved expenses in this fund through the budget process. It is important to note that new funding was not allocated for infrastructure improvements at Cubberley in the Fiscal Year 2015-2019 Capital Improvement Program, as the City and PAUSD were negotiating the terms of a new lease at the time. With the new lease agreement approved by the City Council in 2014, funding for improvements on the site is appro- priated as part of the annual budget process. The budget for the Cubberley Property Infra- structure Fund is broken into two separate categories: Buildings and Facilities, and Parks and Open Space. Additional categories may be established in future years once needs are identified through the master plan process. Buildings and Facilities The Buildings and Facili- ties category accounts for the budget projects to maintain the facilities on the Cubberley Com- munity Center campus. $3,000,000 $2,000,000 $1,000,000 $0 Cubberley Fund Capital Expenditures 1i 1r FY 2014 FY 2016 FY 2018 FY 2020 FY 2022 Actuals Actuals Adopted Projected Projected CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 323 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Infrastructure Inventory CLASSIFICATION City -owned acres PAUSD-owned acres Total square footage of buildings Parking spaces Artist studios Dance studios 3 Schools 2 Childcare facilities 2 Nonprofit community organizations 4 8 27 175,540 (94,402 City -owned) 750 (130 City -owned) 23 Recent Accomplishments • Joint City of Palo Alto and Palo Alto Unified School District development of scope of work for upcoming solicitation of Master Plan consultant assistance • Completion of roof replacements for Wing M, Wing P, and the Auditorium • Installation of new flooring in Wing H1 2018-2022 Capital Improvement Program For the 2018-2022 Capital Improvement Program, $3.3 million is budgeted, with $1.3 million allo- cated in Fiscal Year 2018 for three projects. Recurring Projects • Cubberley Roofing Replacements projects (Fiscal Year 2018: $0.7 million; 5 -year CIP: $2.6 million) Non -Recurring Projects . Cubberley Community Center Master Plan (Fiscal Year 2018: $0.4 million) . Cubberley Repairs (Fiscal Year 2018: $0.3 million) Parks anc Open Space The Parks and Open Space category accounts for projects that maintain Cubberley outdoor space and facilities improvements. Recent Accomplishments . Created category to account for outdoor space and facility improvements 324 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND 2018-2022 Capital Improvement Program For the 2018-2022 Capital Improvement Program, $3.1 million is budgeted, with $1.2 million allo- cated in Fiscal Year 2018 for three projects. Non -Recurring Projects ▪ Cubberley Field Restrooms (Fiscal Year 2018: $0.3 million) • Cubberley Amenities Improvements - (Reserve) (Fiscal Year 2018: $1.0 million) • Cubberley Track and Field (5 -year CIP: $1.8 million) Summary of Capital Activity CUBBERLEY PROPERTY INFRASTRUCTURE FUND Project Number Project Title FY 2016 Actuals FY 2017 Estimate FY 2018 Adopted FY 2019 FY 2020 FY 2021 FY 2022 5 -Year Total Source of Funds Transfers from the General Fund General Fund Annual Capital Transfer 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 9,321,240 Total Transfers Total Sources 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 9,321,240 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 9,321,240 Use of Funds Buildings and Facilities CB -16001 Cubberley Community Center Master Plan 0 0 414,877 0 0 0 0 414,877 CB -16002 Cubberley Roof Replacements 4,872 973,613 656,328 429,288 461,700 510,000 529,711 2,587,027 CB -17001 Cubberley Repairs 0 0 250,000 0 0 0 0 250,000 Buildings and Facilities Total 4,872 973,613 1,321,205 429,288 461,700 510,000 529,711 3,251,904 Parks and Open Space CB -17002 Cubberley Field Restrooms 0 1,153 283,847 0 0 CB -17000 Cubberley Amenities Improvements - (Reserve) 0 0 950,000 0 0 CB -19000 Cubberley Track and Field Replacement 0 0 0 20,000 1,800,000 Parks and Open Space Total 0 1,153 1,233,847 20,000 1,800,000 O 0 283,847 0 0 950,000 O 0 1,820,000 O 0 3,053,847 Total Uses 4,872 974,766 2,555,052 449,288 2,261,700' 510,000 529,711 6,305,751 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 325 CITY OF PALO ALTO CUBBERLEY PROPERTY INFRASTRUCTURE FUND Buildings and Facilities CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 327 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Cubberley Community Center, February 2015 Fund: Cubberley Property Infrastructure Fund Category: Buildings and Facilities Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Fall 2015 Initial Project Completion: Summer 2016 Revised Project Start: Summer 2016 Revised Project Completion: Fall 2018 Project Number: CB -16001 Cubberley Community Center Master Plan Description This project provides funding to develop a master plan for the future of the Cubberley Commu- nity Center complex. The plan will include a prioritization for future projects to replace failing systems, improve reliability for use as an emergency shelter, and support tenant needs. The Master Plan is a requirement of the lease with the Palo Alto Unified School District (PAUSD). Justification The City owns eight acres of the Cubberley Community Center and leases the remaining area from PAUSD. The renewed lease terms provide funding for additional capital investment in the facilities that are currently overdue for major improvements. This project is necessary to map out the future facility needs, determine the manner in which the improvements will be executed and prepare a long-term plan for the whole complex. Cubberley is a valuable community resource and significant source of rental income. Supplemental Information The Cubberley Community Advisory Committee (CCAC) Report recommended that a commu- nity needs assessment and site Master Plan be developed in the first five years of the new lease extension. Significant Changes 2017-2021 CIP: The project schedule has been extended to reflect the expected initiation of the project in Fiscal Year 2017. The project budget has been increased by $150,000. 328 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Funding Sources Schedule Funding Source Cubberley Property Infrastructure Fund Total Project Phase Design Total Prior FY 2017 Years Budget 0 413,192 O 413,192 Prior Years FY 2017 Budget 0 413,192 O 413,192 FY2017 Est. 0 0 414,877 O 414,877 0 FY 2020 0 0 0 Expenciture Schedule FY2017 Est. 0 0 0 O 414,877 O 414,877 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 0 5YearCIP Total O 414,877 O 414,877 Beyond 5 Year CIP Total 414,877 O 414,877 5YearCIP Beyond 5 FY 2022 Total Year CIP O 414,877 O 414,877 Total 0 414,877 O 414,877 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 329 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Fund: Cubberley Property Infrastructure Fund Category: Buildings and Facilities Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Summer 2016 Initial Project Completion: Fall 2017 Revised Project Start: Revised Project Completion: Project Number: CB -17001 Cubberley Pavement, 2016 Cubberley Repairs Description This project provides funding to make repairs and minor improvements at the Cubberley Com- munity Center. Work completed under this project may include items such as painting, sidewalk repairs, breezeway pavement resurfacing, landscaping improvements, minor equipment replacement, and improvements to interior finishes. Justification The Cubberley Community Center Master Plan will establish the long term vision for the future use of the Cubberley complex. In advance of the Master Plan, this project allows minor improve- ments to occur that will address safety concerns, functionality of building systems, and aesthet- ics. Supplemental Information Work scheduled to begin in Fiscal Year 2017 included replacement of three boilers that support the radiant floor heating systems in Wings C and K. This work is now scheduled for FY 2018. Significant Changes 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. 0 0 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Cubberley Property Infrastructure Fund Total O 250,000 O 250,000 O 250,000 O 250,000 0 0 0 0 250,000 0 250,000 O 250,000 O 250,000 330 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. 0 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 0 250,000 0 250,000 0 250,000 0 250,000 0 Operating Impact This project is not anticipated to impact operating expenses. 0 0 250,000 0 250,000 250,000 0 250,000 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 331 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Cubberley Wing P, January 2015 Fund: Cubberley Property Infrastructure Fund Category: Buildings and Facilities Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: CB -16002 Cubberley Roof Replacements Description This project provides funding for the replacement or restoration of failing roofs at the Cubberley Community Center. Justification Most of the existing mineral cap roofs at Cubberley have exceeded their useful lives and are in poor condition. Rehabilitation is needed to prevent significant problems that may cause struc- tural damage to buildings. In some cases, a more cost-effective roof restoration process is planned while in other cases a full replacement is necessary. A fluid, reinforced waterproofing system can be applied over the existing roof that also meets current cool roofing codes to opti- mize energy efficiency. Supplemental Information Facilities scheduled for re -roofing with a fluid applied system or for major repairs are: Fiscal Year 2018: Cubberley Pavilion Wing Fiscal Year 2019: Cubberley Wing Fiscal Year 2020: Cubberley Wing T1 and T2 Fiscal Year 2021: Cubberley Wing J and K Fiscal Year 2022: Cubberley Wing H and D 332 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Significant Changes 2016-2020 CIP: Project established in the Cubberley Property Infrastructure Fund. Funding was allocated in prior years for roofing replacements at Cubberley Community Center in the Capital Improvement Fund. Funding is now recommended in the Cubberley Property Infrastructure Fund for this purpose, consistent with the revised lease agreement with the Palo Alto Unified School District, approved by the City Council in 2014. Funding Sources Schedule Funding Source Cubberley Property Infrastructure Fund Total Construction Total Prior Years FY 2017 Budget FY2017 Est. FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total N/A 1,093,000 973,613 656,328 429,288 461,700 510,000 529,711 2,587,027 N/A 1,093,000 973,613 656,328 429,288 461,700 510,000 529,711 2,587,027 Prior Years FY 2017 Budget N/A 1,093,000 N/A 1,093,000 973,613 656,328 429,288 461,700 510,000 529,711 2,587,027 Expenditure Schedule FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total 973,613 656,328 429,288 461,700 Operating Impact The project is not anticipated to impact operating expenses. 510,000 529,711 2,587,027 Beyond 5 Year CIP 0 Total N/A 0 N/A Beyond 5 Year CIP 0 0 Total Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Historic Resources Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 333 CITY OF PALO ALTO CUBBERLEY PROPERTY INFRASTRUCTURE FUND Parks and Open Space CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 335 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Fund: Cubberley Property Infrastructure Fund Category: Parks and Open Space Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Summer 2016 Initial Project Completion: Fall 2019 Revised Project Start: Revised Project Completion: Project Number: CB -17000 Cubberley Tennis Courts, 2016 Cubberley Amenities Improvements - (Reserve) Description This project provides funding for renovations of existing community recreational amenities at the Cubberley facility which include: tennis courts, playing fields, a gymnasium, an activity room, and a dance studio. Justification Pending the completion of the Cubberley Community Center Master Plan, funding may be required to improve existing recreation facilities at the Cubberley site. As project costs become more refined, recommendations will be brought forth to the City Council. Supplemental Information The funding for this project is being placed in a reserve pending completion of the Cubberley Community Center Master Plan. Significant Changes 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Cubberley Property Infrastructure Fund Total O 950,000 O 950,000 O 950,000 O 950,000 0 0 0 0 0 0 O 950,000 O 950,000 O 950,000 O 950,000 336 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. 0 0 0 0 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 900,000 O 900,000 50,000 0 50,000 0 C 0 950,000 O 950,000 0 0 O 900,000 0 50,000 O 950,000 O 900,000 0 50,000 O 950,000 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Goal: C-4 Policy: C-24 Program: C-19 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Access Goal: C-5 Policy: C-32 Program: C-27 Potential Board/Commission Review: Parks and Recreation Commission Environmental Impact Analysis: The project is expected to have a possible exemption from CEQA under Section 15301. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 337 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Fund: Cubberley Property Infrastructure Fund Category: Parks and Open Space Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Summer 2016 Initial Project Completion: Summer 2018 Revised Project Start: Revised Project Completion: Project Number: CB -17002 Cubberley Fields, February 2016 Cubberley Field Restroom Description This project provides the installation of restroom at the Cubberley Community Center Fields. The restroom may be prefabricated. Justification This project will provide a restroom facility to the Cubberley Community Center Fields due to intensive sports league and recreational usage. The facility consists of soccer and softball fields as well as tennis courts and a running track. It is the City's largest field complex without a restroom. Significant Changes 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Cubberley Property Infrastructure Fund Total O 285,000 1,153 283,847 O 285,000 1,153 283,847 0 0 0 0 0 0 O 283,847 O 283,847 O 285,000 O 285,000 338 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Expenciture Schec ule Project Phase Construction Design Total Prior FY 2017 Years Budget 0 250,000 0 35,000 O 285,000 FY2017 Est. 0 1,153 1,153 0 0 0 0 0 0 0 250,000 33,847 283,847 0 0 FY 2022 5 Year CIP Total O 250,000 O 33,847 O 283,847 Beyond 5 Year CIP Total O 250,000 0 35,000 O 285,000 Anticioatec Operating Budget Needs Cubberley Property Infrastructure Fund FY 2018 8,500 FY 2019 FY 2020 8,755 9,018 FY 2021 FY 2022 9,288 9,567 Operating Impact This project is anticipated to impact operating expenses in the future. Custodial and mainte- nance costs are estimated to be $8,500 in FY2018 and increase by 3% annually thereafter. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Architectural Review Board Element: Community Services & Element: Community Services & Parks and Recreation Commission Facilities Facilities Planning and Transportation Section: Parks and Public Facilities Section: Parks and Public Facilities Commission Goal: C-4 Policy: C-26 Program: C-19 Goal: C-4 Policy: C-27 Environmental Impact Analysis: This project is expected to have a possible categorical exemption from CEQA under section 15301. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 339 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Fund: Cubberley Property Infrastructure Fund Category: Parks and Open Space Project Location: Cubberley Managing Department: Public Works Initial Project Start: Summer 2019 Initial Project Completion: Spring 2021 Revised Project Start: Revised Project Completion: Project Number: CB -19000 Cubberley Field Cubberley Track and Field Replacement Description This project provides funding for replacement of the synthetic turf field for multiple sport use, replaces the surrounding track to an all-weather surface, replaces the existing bleachers, and adds a new multi -generational fitness area. Justification The current synthetic turf field was installed in 2009 and has reached the end of its useful life. The decomposed granite track is older and the material does not support year round use. It is also not compatible positioned adjacent to synthetic turf as the material migrates onto the ath- letic field. The large bleachers with wood plank seating are deteriorating and would be replaced with smaller aluminum bleachers while creating space for a fitness area and equipment. Funding Sources Schedule Prior Funding Source Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Cubberley Property Infrastructure Fund Total 0 0 0 0 20,000 1,800,000 0 20,000 1,800,000 0 0 O 1,820,000 O 1,820,000 O 1,820,000 O 1,820,000 340 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. 0 0 1,800,000 0 0 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 0 20,000 0 0 0 0 20,000 1,800,000 O 1,800,000 O 1,800,000 0 20,000 0 O 1,820,000 20,000 O 1,820,000 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: Possible exemption from CEQA under Section 15302. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 341 342 CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ENTERPRISE FUND PROJECTS CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 343 CITY OF PALO ALTO AIRPORT FUND CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 345 AIRPORT FUND Overview The Airport Fund Capital Improvement Program (CIP) accounts for activities related to the con- struction and replacement of the airport's infrastructure necessary to operate and maintain the airport. The Palo Alto Airport (PAO) is a federally obligated airport which receives federal funds for airport capital improvement projects based on Federal Aviation Administration (FAA) estab- lished grant assurances that airport operators must adhere to in order to receive funds. For detailed information on the maintenance and operations of the airport, please refer to the Air- port Fund section in the Adopted Operating Budget. The 2018-2022 CIP includes projects totaling $19.6 million with Fiscal Year 2018 projects totaling $5.7 million. It is important to note the FAA provides grants to public agencies for the planning and development of public -use airports and reimburses up to 90% of the cost of eligible proj- ects. Staff intends to continue applying to the FAA for grant eligible capital improvement proj- ects to ensure a safe and well -maintained airport. Staff will also apply for state grant matching opportunities when available. The budget for the Airport CIP is divided into two categories: Air- port Apron, Runways, Taxiways, and Airport Facilities. Airport Apron, Runways, and Taxiways Airport Fund Capital Expenditures $12.000.000 $10,000,000 $8,000,000 The Airport Apron, Runways, $6,000,000 ii t J and Taxiways category accounts ; t for the design and construction $4,000.000 ., + of improvements and enhance- h • ments which include pavement, $2,000,000 `• lighting, drainage, and perimeter •. fencing. The Palo Alto Airport $0 , �"--� FY 2014 FY 2016 FY 2018 FY 2020 FY 2022 includes one runway of approxi- Actuals Actuals Adopted Projected Projected mately 2,400 feet in length, one parallel taxiway of the same length, and four connector taxiways for entering and exiting the runway. In Fiscal Year 2015, staff conducted a survey to determine the pavement condition index (PCI) values for all airfield pavement. Based on visual inspection, the average apron PCI value is 36, which indicates the need for full pavement reconstruction. 346 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET AIRPORT FUND Infrastructure Inventory - Summary of Air wort Taxiways CLASSIFICATION QUANTITY DESCRIPTION Apron or Ramp 1 Runway Taxiway 468 tie down spots 1 2443 x 70 feet 5 4 connector taxiwaysl parallel taxiway Recent Accomplishments • Applied for an FAA grant for the construction of Phase I of the Apron Reconstruction project. • The airport has received the remaining $1,793,117 in FAA grant funding for the design and construction of the Perimeter Fence project. 2018-2022 Capital Improvement Program Recurring Projects There are no recurring projects scheduled at this time. Non -Recurring Projects There are three non -recurring projects scheduled in the 2018-2022 CIP; Airport Apron Recon- struction project (Fiscal Year 2018: $5.6 million; 5 -year CIP: $17.3 million), Airfield Electrical Improvements (5 -year CIP: $1.5 million) and Runway and Taxiway Reconstruction and Drainage Improvements (5 -year CIP: $250,000). The Airport Apron Reconstruction project will reconstruct 38 acres of pavement. In 2015 the FAA requested a Pavement Maintenance Management Plan (PMMP) to document conditions and prioritize future airport pavement projects. The completed PMMP showed all areas in disre- pair, with the apron being most critical. Construction costs and associated grant reimburse- ments for the multi -phased project are budgeted during the 2018-2022 CIP. The Airfield Electrical Improvements project will be identified through an the electrical assess- ment conducted as part of the Airport Apron Reconstruction project, including lighting, signage and possible vault modifications. The Runway and Taxiway Reconstruction and Drainage Improvements project will address the integrity deficiencies identified in the PMMP that are beyond the immediate safety concerns being addressed in the Apron Reconstruction project. Airport Facilities The Airport Facilities category accounts for buildings, security systems, parking lot and all other infrastructure improvements. Prior to April 2017, Fixed Base Operators (FBO) leased spaces at the Airport and were responsible for the maintenance of their structures with the exception of the terminal. In April 2017 the FBO leases expired and the interim lease agreements the City entered into with existing businesses returned the maintenance responsibility for all structures to the City. AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 347 AIRPORT FUND Infrastructure Inventory - Summary of Airport Facilities CLASSIFICATION QUANTITY DESCRIPTION Terminal Building 1 Trailer Hangars 12 Medium Conventional Box Hangar Hangars 2 Large Conventional Box Hangar Hangars 45 Small Nested T -Hangar Hangars 3 Large Multi -Aircraft Conventional Recent Accomplishments Executed interim lease agreements with existing business (former FBO leaser). 2018-2022 Capital Improvement Program Recurring Projects There are no recurring projects scheduled at this time. Non -Recurring Projects There are two non -recurring projects during the 2018-2022 CIP; Automated Weather Observa- tion System (5 -year CIP: $150,000) and Airport Layout Plan (5 -year CIP: $330,000). The Automated Weather Observation System will provide users more information about weather conditions, feed all weather services and give present weather 24 hours per day, 7 days per week. Providing users accurate and timely weather information is essential to the safe and economic operation of the airport. The FAA tower is staffed from 7:00am to 9:00pm and uses ceilometers, wind indicators, altimeters and known distances to communicate weather and visi- bility to users. The Airport Layout Plan is required by the FAA to ensure grant eligibility and will include exist- ing facilities and planned development, air traffic activity, noise contours, environmental docu- mentation and 20 -year demand forecasts. 348 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET AIRPORT FUND Summary of Capital Activity AIRPORT FUND Project Number Project Title FY 2016 Actuals FY 2017 Estimate FY 2018 Adopted FY 2019 5 -Year FY 2020 FY 2021 FY 2022 Total Source of Funds Revenue from Federal Government AP -19001 AP -16000 AP -21000 AP -16003 AP -15003 AP -19000 AP -22000 AP -16002 Airfield Electrical Improvements Airport Apron Reconstruction Airport Layout Plan Airport Perimeter Fence Apron and Taxi Lane Reconstruction Automated Weather Observation System (AWOS) Runway and Taxiway Reconstruction and Drainage Improvements Wildlife Hazard Plan O 0 0 1,350,000 0 0 0 1,350,000 114,418 644,251 4,860,000 7,650,000 2,880,000 0 0 15,390,000 O 0 0 0 0 297,000 0 297,000 O 1,793,117 0 0 0 0 0 0 317,115 143,303 0 0 0 0 0 0 O 0 0 135,000 0 0 0 135,000 O 0 0 0 0 0 225,000 225,000 O 5,400 0 0 0 0 0 0 Federal Government Total 431,533 2,586,071 4,860,000 9,135,000 2,880,000 Revenue from Other Agencies AP -15003 Apron and Taxi Lane Reconstruction Other Agencies Total Total Sources Use of Funds mit Airprort Apron, Runways, and Taxiways AP -19001 AP -16000 AP -15003 AP -22000 Airfield Electrical Improvements Airport Apron Reconstruction Apron and Taxi Lane Reconstruction Runway and Taxiway Reconstruction and Drainage Improvements Airport Apron, Runways, and Taxiways Airport Facilities AP -21000 Airport Layout Plan AP -16003 Airport Perimeter Fence AP -19000 Automated Weather Observation System (AWOS) AP -16002 Wildlife Hazard Plan Airport Facilities Total 44,558 0 0 0 44,558 0 0 0 297,000 225,000 17,397,000 0 0 0 0 0 0 0 0 476,091 2,586,071 4,860,000 9,135,000 2,880,000 297,000 L225,000 17,397,000 J.111111 1 111111- O 0 0 1,500,000 0 0 0 1,500,000 102,888 920,515 5,630,490 8,500,000 3,200,000 0 0 17,330,490 173,420 30,741 13,086 0 0 0 0 13,086 O 0 0 0 0 0 250,000 250,000 276,308 951,256 5,643,576 10,000,000 3,200,000 0 250,000 19,093,576 O 0 0 0 0 330,000 0 330,000 192,927 2,170,407 0 0 0 0 0 0 O 0 0 150,000 0 0 0 150,000 O 40,000 23,415 0 0 0 0 23,415 192,927 2,210,407 23,415 150,000 0 330,000 0 503,415 Total Uses 469,235 3,161,663 5,666,991 10,150,000 3,200,000 330,000 250,000 19,596,991 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 349 CITY OF PALO ALTO AIRPORT FUND Airport Apron, Runways, and Taxiways AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 351 AIRPORT FUND Airfield Electrical, July 2017 Fund: Airport Enterprise Fund Category: Airport Apron, Runways, and Taxiways Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Fall 2019 Initial Project Completion: Summer 2020 Revised Project Start: Revised Project Completion: Project Number: AP -19001 Airfield Electrical Improvements Description This project provides funding for electrical and lighting improvements to the airfield. Justification The last known airfield electrical improvements were performed in 1993. Results of the electrical assessment conducted as part of the Airport Apron Reconstruction project will inform the nec- essary above ground electrical infrastructure needs, including lighting, signage and possible vault modifications. Supplemental Information The design and construction of underground infrastructure being utilized will be completed in the Airport Apron Reconstruction project. For greater efficiency and to comply with City sus- tainability goals, LED lighting is intended. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Airport Fund 0 0 0 150,000 0 0 150,000 0 150,000 Revenue from the Federal Government 0 0 0 0 1,350,000 0 0 0 1,350,000 0 1,350,000 Total 0 0 0 0 1,500,000 0 0 1,500,000 0 1,500,000 352 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET AIRPORT FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. O 1,500,000 O 1,500,000 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 0 0 0 O 1,500,000 O 1,500,000 O 1,500,000 O 1,500,000 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Relationship to Comprehensive Plan Secondary Connection Element: Transportation Policy: T-57 Environmental Impact Analysis: This project may be exempt from CEQA under Section 15301. Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 353 AIRPORT FUND Airport Apron, July 2013 Fund: Airport Enterprise Fund Category: Airport Apron, Runways, and Taxiways Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Summer 2015 Initial Project Completion: Spring 2020 Revised Project Start: Revised Project Completion: Project Number: AP -16000 Airport Apron Reconstruction Description This project provides funding for the design and reconstruction of the Palo Alto Airport apron in multiple phases within the existing footprint. Justification The pavement surfaces at the airport are failing and uneven. The City conducted a Pavement Management Study in Fiscal Year 2015 to determine pavement condition index (PCI) and to assist in prioritization of pavement improvement projects. The need to reconstruct the aircraft parking apron is critical to airport safety. Based on visual inspection, using pavement condition index (PCI) criteria, the average apron PCI value is 36, which indicates a need for full pavement reconstruction. Supplemental Information This project is being implemented in multiple phases. Design commenced in 2016 and was completed in 2017. Construction will begin in 2017 and is expected to be complete in 2020. Construction Phase I Project Schedule: Project bids opened July 2017; Project awarded Septem- ber 2017; Phase I construction complete March 2018. FAA grants will fund 90% of design and construction costs. Staff will pursue other funding opportunities to offset the City obligation for the remaining 10% where available. Additionally, the FAA will use the average apron PCI information to prioritize the Palo Alto Air- port against other airport applicants. Due to the condition of the airport infrastructure, staff anticipates Palo Alto Airport will rank high in eligibility for grant funding of this project. 354 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET AIRPORT FUND Significant Changes 2018-2022 CIP: Due to the findings of a geotechnical study, the subgrade requires more stabili- zation. The FAA recognizing the safety implications, has agreed to accelerate funding to expe- dite pavement corrections. Funding of $17.3 million added to the project to account for the multiple phases of this project over the 5 -year CIP. 2017-2021 CIP: Additional funding of $715,845 in Fiscal Year 2017 to complete Phase I. 2016-2020 CIP: Project established. Funding Sources Schedule Funding Source Airport Fund Revenue from the Federal Government Total Prior Years FY 2017 Budget (11,529) 306,264 FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total 276,264 770,490 850,000 320,000 0 0 1,940,490 O 15,390,000 102,889 950,515 920,515 5,630,490 8,500,000 3,200,000 0 0 17,330,490 114,418 644,251 644,251 4,860,000 7,650,000 2,880,000 0 Beyond 5 Year CIP Total 0 2,205,225 0 16,148, 669 O 18,353,894 Expenciture Schedule Project Phase Construction Design Total Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 0 0 0 5,600,490 8,500,000 3,200,000 102,888 950,515 920,515 30,000 0 0 102,888 950,515 920,515 5,630,490 8,500,000 3,200,000 FY 2021 0 0 0 FY 2022 5 Year CIP Total O 17,300,490 O 30,000 O 17,330,490 Beyond 5 Year CIP Total 0 17,300,490 O 1,053,403 O 18,353,893 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project may be exempt from CEQA under Section 15301. AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 355 AIRPORT FUND Fund: Airport Enterprise Fund Category: Airport Apron, Runways, and Taxiways Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Summer 2014 Initial Project Completion: Summer 2015 Revised Project Start: Revised Project Completion: Summer 2017 Project Number: AP -15003 Apron and Taxi Lane, July 2017 Apron And Taxi Lane Reconstruction Description This project provides funding for the repairs and reconstruction of the Palo Alto Airport runway and taxiways. Justification The poor condition of the runway and taxiways is an important safety concern. Repair and reconstruction is needed to maintain airport operation. Significant Changes 2017-2021 CIP: The timeline was delayed to offset final grant reimbursement. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Beyond 5 Total Year CIP Total Airport Fund 144,706 43,826 (112,562) 13,086 0 0 0 0 13,086 0 45,230 Revenue from Other Agencies Revenue from the Federal Government Total 44,558 0 0 0 0 0 0 0 0 0 44,558 317,114 0 143,303 0 0 0 0 0 0 0 460,417 506,378 43,826 30,741 13,086 0 0 0 0 13,086 0 550,205 356 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET AIRPORT FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. 13,086 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 439,785 66,591 506,376 43,826 30,741 13,086 43,826 30,741 0 0 0 0 C 0 0 0 0 0 13,086 0 0 0 13,086 0 483,612 0 66,591 0 550,203 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 357 AIRPORT FUND Runway and Taxiway, July 2017 Fund: Airport Enterprise Fund Category: Airport Apron, Runways, and Taxiways Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Fall 2022 Initial Project Completion: Summer 2023 Revised Project Start: Revised Project Completion: Project Number: AP -22000 Runway and Taxiway Reconstruction and Drainage Improvements Description This project will provide funding for the design and implementation of runway and taxiway reconstruction and drainage improvements. Justification In 2015, the Airport Pavement Management Plan identified integrity deficiencies beyond the immediate safety concerns addressed in the Airport Apron Reconstruction project. This project addresses the lower priority repairs and drainage improvements after the Airport Apron Recon- struction project is completed in Spring 2022. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5YearCIP Total Beyond 5 Year CIP Total Airport Fund Revenue from the Federal Government Total 0 0 0 0 0 0 O 0 0 0 0 25,000 O 0 0 0 0 225,000 O 0 0 0 0 250,000 Expenciture Schec ule 25,000 225,000 250,000 O 25,000 O 225,000 O 250,000 Prior FY 2017 FY2017 Project Phase Years Budget Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Design Total 0 0 0 0 0 0 0 0 0 0 250,000 250,000 01 250,000 250,000 0 250,000 O 250,000 358 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET AIRPORT FUND Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Relationship to Comprehensive Plan Secondary Connection Element: Transportation Policy: T-57 Environmental Impact Analysis: This project may be exempt from CEQA under Section 15301. Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 359 CITY OF PALO ALTO AIRPORT FUND Airport Facilities AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 361 AIRPORT FUND / Airport Layout, July 2017 Airport Layout Plan Fund: Airport Enterprise Fund Category: Airport Facilities Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Fall 2021 Initial Project Completion: Summer 2022 Revised Project Start: Revised Project Completion: Project Number: AP -21000 Description This project provides funding for an update to the airport layout plan, including a narrative report and environmental study. Justification The Airport Layout Plan (ALP) serves as a critical planning tool that depicts both existing facili- ties and planned development for an airport and is required by the FAA to ensure eligibility for the highest level of grant funding available for construction of safety and infrastructure improvements. A key objective of airport planning is to assure the effective use of airport resources to satisfy aviation demand in a financially feasible manner. Additionally, the plan will include air traffic activity, noise contours, environmental documentation and 20 -year demand forecasts. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Airport Fund Revenue from the Federal Government Total 0 0 0 O 0 0 0 0 33,000 297,000 O 0 0 0 0 330,000 O 0 0 0 C O 33,000 O 297,000 O 330,000 0 33,000 0 297,000 O 330,000 362 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET AIRPORT FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. 0 0 0 330,000 0 330,000 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Design Total 0 0 0 0 0 0 0 0 330,000 0 330,000 0 330,000 0 330,000 Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Airport Goal: T-10 Policy: T-57 Environmental Impact Analysis: Requires Environmental Review Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 363 AIRPORT FUND Automated Weather Observation System, July 2017 Fund: Airport Enterprise Fund Category: Airport Facilities Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Fall 2019 Initial Project Completion: Summer 2020 Revised Project Start: Revised Project Completion: Project Number: AP -19000 Automated Weather Observation System (AWOS) Description This project provides funding for a new weather information system to be installed. Justification The FAA tower is staffed from 7:00am to 9:00pm and uses ceilometers, wind indicators, altime- ters and known distances to communicate weather and visibility to users. The new Automated Weather Observation System will provide users more information about weather conditions, feed all weather services and give present weather 24 hours a day, 7 days a week. Providing users with accurate and up to date weather information is essential to the safe and economic operation of the airport. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 5 Year CIP Total Beyond 5 Year CIP Total Airport Fund Revenue from the Federal Government Total 0 0 0 0 15,000 0 0 0 0 135,000 0 0 0 0 150,000 O 0 0 15,000 O 0 0 135,000 O 0 0 150,000 0 15,000 0 135,000 0 150,000 364 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET AIRPORT FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. O 150,000 O 150,000 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 0 0 0 0 0 0 0 O 150,000 O 150,000 O 150,000 O 150,000 Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Airport Goal: T-10 Policy: T-57 Environmental Impact Analysis: May Require Environmental Review Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 365 AIRPORT FUND Fund: Airport Enterprise Fund Category: Airport Facilities Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Summer 2015 Initial Project Completion: Fall 2016 Revised Project Start: Fall 2016 Revised Project Completion: Fall 2017 Project Number: AP -16002 Geese on runway, January 2015 Wildlife Hazard Plan Description This project provides funding for the development of a Wildlife Hazard Management Plan (WHMP). The WHMP identifies the specific actions the airport will take to mitigate the risk of wildlife strikes on or near the airport. A wildlife strike is defined as a conflict between aircraft and wildlife. Justification The Federal Aviation Administration (FAA) maintains a comprehensive program to address wildlife hazards and requires airport sponsors to maintain a safe operating environment which includes conducting Wildlife Hazard Assessments (WHA) and preparing Wildlife Hazard Man- agement Plans (WHMP). A Wildlife Hazard Assessment was completed in February 2015 and the next step is to develop a Wildlife Hazard Management Plan which is especially important given the airport's proximity to the bay and large number of aircraft operations each year. Supplemental Information Approximately 90% of this project will be reimbursed by the Federal Aviation Administration (FAA). A grant application was submitted to and accepted by the FAA, staff brought a resolu- tion to Council to accept the FAA's grant offer letter in June 2015. Significant Changes 2016-2020 CIP: Project established. 366 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET AIRPORT FUND Funding Sources Schedule Funding Source Airport Fund Revenue from the Federal Government Total Prior FY 2017 Years Budget 0 58,015 O 5,400 O 63,415 FY2017 Est. 34,600 5,400 40,000 23,415 0 23,415 FY 2020 O 0 0 O 0 0 O 0 0 FY 2022 5 Year CIP Total 0 23,415 O 0 O 23,415 Beyond 5 Year CIP Total O 58,015 O 5,400 O 63,415 Expenciture Schec ule Project Phase Construction Design Total Prior FY 2017 Years Budget 0 17,415 0 46,000 O 63,415 FY2017 Est. 9,000 31,000 40,000 FY 2018 8,415 15,000 0 0 23,415 01 0 FY 2019 FY 2020 FY 2021 FY 2022 0 0 0 0 5 Year CIP Total 8,415 15,000 23,415 Beyond 5 Year CIP Total 17,415 0 46,000 O 63,415 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Planning and Transportation Commission Environmental Impact Analysis: This project may be exempt from CEQA under Section 15301. AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 367 CITY OF PALO ALTO ELECTRIC FUND CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 369 ELECTRIC FUND Overview The City of Palo Alto is the only municipality in California that operates a full suite of City - owned utility services. The municipal electric power system began operation in 1900 and con- tinues to provide safe, reliable, cost effective electric service to residents and customers of Palo Alto. For the 2018-2022 Capital Improvement Program (CIP), approximately $82.47 million is programmed, with $21.03 million budgeted in Fiscal Year 2018, of which $6.05 million is reap- propriated funds from Fiscal Year 2017. Overall, a total of 37 projects are programmed over the 5 -year CIP. Major projects funded in the 2018-2022 CIP include Electric Customer Connections ($17.19 million), Electric System Improvements ($12.00 million), Smart Grid Technology Installa- tion ($22.00 million), VA Hospital Load Addition ($2.98 million), various Underground system rebuild projects ($6.67 million), 4/12kV conversion projects ($2.42 million), and Overhead to Underground Conversion ($6.33 million). The budget for the Electric Fund CIP is broken into Electric Fund Capital Expenditures $24,000,000 $20,000,000 $16,000,000 $12,000,000 $8,000,000 $4,000,000 $0 II • / ♦ i % I / ♦♦■ L .. I 2014 Actuals 2016 Actuals FY 2018 FY 2020 FY 2022 Adopted Projected Projected three separate categories: Customer Connections, System Improvements, and Undergrounding Projects. Infrastructure Inventory CLASSIFICATION QUANTITY Miles of 60kV sub transmission lines Substations (w/300 MVA total capacity) Traffic Signals (intersections) maintained Streetlights maintained Overhead Primary Distribution Underground Primary Distribution Overhead Secondary Distribution Underground Secondary Distribution 18 miles 9 101 6,600 117 miles 187 miles 94 miles 74 miles 370 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Customer Connections As customers continually change their electric power needs due to equipment additions, new construction, building expansions, building remodels, teardowns and rebuilds, and new building occupancy types, the electric system must evolve to meet these needs. The Electric Customer Connections Project, which is the largest project within the Electric Fund ($3.22 million in Fiscal Year 2018, $17.19 million over the 2018-2022 CIP), is accounted for within this category. Also in this category is work for the VA Hospital load increase ($2.98 million) and the Stanford Univer- sity load increase ($0.50 million). These projects allow for the completion of work required to meet the needs of customers who have applied for new or upgraded electric service, need tem- porary power for construction, or require other services. The Electric Fund pays for a portion of these projects, while remaining costs are supported by reimbursements from customers, tele- phone, and cable television companies for project work performed by the City. Recent Accomplishments • In Fiscal Year 2016 the Utilities Electric Division completed over 286 customer service projects with a total cost of $2.46 million and revenue of $1.66 million. 2018-2022 Capital Improvement Program Recurring Projects The Electric Customer Connections project, described above, is the only recurring project in this category. Non -Recurring Projects A total of $3.48 million is programmed for projects under this category, with the entire $3.48 million anticipated to be spent or encumbered in Fiscal Year 2018. • VA Hospital Load Expansion (Fiscal Year 2018: $2.98 million; 5 -Year CIP: $2.98 million) • Stanford University Load Expansion (Fiscal Year 2018: $0.50 million; 5 -Year CIP: $0.50 million) System Im orovements Necessary elements in ensuring reliable electric service to City of Palo Alto residents and cus- tomers include the replacement of electric system components before they reach their end of life and the installation of protective equipment to minimize the impact of system problems. Projects in the System Improvements category allow for a variety of improvements, including the replacement/upgrade of old cables and equipment and bringing designs up to current stan- dard, installation of protective equipment and switches, conversion of the electric system from 4,160 Volts (4kV) to 12,470 Volts (12kV), and installation of capacitors to improve efficiency. The 2018-2022 CIP includes total funding of $54.58 million in this category, with $12.37million allocated in Fiscal Year 2018. Significant projects in this category include Electric System Improvements ($12.00 million), Smart Grid Technology Installation ($22.00 million), and various projects to rebuild underground districts and substation components. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 371 ELECTRIC FUND Recent Accomplishments • Replaced batteries at all electric substations • Added security cameras at two electric substations • Completed reconfiguration of Quarry feeders to better distribute load at substation. • Completed assessment of substation physical security with consultant. • Completed other miscellaneous system improvement projects dealing with replacement of deteriorated facilities or to improve system operation and reliability. 2018-2021 Capital Improvement Program Recurring Projects A total of $40.42 million is programmed for System Improvements recurring projects in the 2018-2022 CIP, with $5.10 million allocated in Fiscal Year 2018. Recurring projects in this cate- gory include the following: • Communication System Improvements (Fiscal Year 2018: $0.22 million; 5 -Year CIP: $0.62 million) • Electric Distribution System Improvements (Fiscal Year 2018: $2.40 million; 5 -Year CIP: $12.00 million) • Electric Utility Geographic Information System (Fiscal Year 2018: $0.17 million; 5 -Year CIP: $0.83 million) • SCADA System Upgrades (Fiscal Year 2018: $0.12 million; 5 -Year CIP: $0.38 million) • Smart Grid Technology Installation (Fiscal Year 2018: $1.00 million; 5 -Year CIP: $22.00 million) • Substation Facility Improvements (Fiscal Year 2018: $0.30 million; 5 -Year CIP: $1.09 million) • Substation Protection Improvements (Fiscal Year 2018: $0.60 million; 5 -Year CIP: $1.80 million) ▪ Underground System Rebuild (Fiscal Year 2018: $0.30 million; 5 -Year CIP: $1.70 million) Non -Recurring Projects A total of $14.17 million is allocated in the 2018-2022 CIP for non -recurring System Improvement projects. All of the funds for the projects were approved by the City Council in prior years. Undergrounding Projects The City of Palo Alto began a program to underground overhead electric, telephone, and cable TV facilities in 1965 with a project along Oregon Expressway. Since that time 45 Underground Districts have been formed. The undergrounding of electrical lines is a joint process between the City and AT&T, due to joint ownership of the poles, and Comcast which leases pole space from AT&T. All three Utilities share in the cost of the installation of underground conduit and boxes necessary to enclose and protect wires and equipment. The City typically takes the lead in the design, bidding, and construction processes with AT&T and Comcast reimbursing the City 372 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND for construction and administrative costs. During the 2018-2022 CIP, $7.22 million is allocated for Undergrounding Projects, with $1.97 million allocated in Fiscal Year 2018. Recent Accomplishment ▪ Underground District 47 - Completed the installation of underground substructures (conduits and boxes) in the area bounded by Middlefield Road/Addison Avenue/Cowper Street/Homer Avenue. • Underground District 46 - Completed preliminary designs for underground electric lines. 2018-2022 Capital Improvement Program Recurring Projects There are no recurring projects under this category. Non -Recurring Projects A total of $7.22 million is allocated in the 2018-2022 CIP for non -recurring Undergrounding proj- ects, with $1.97 million allocated in Fiscal Year 2018. All of the funds for the projects were approved by the City Council in prior years. Significant projects in this category include the fol- lowing: • Underground District 42 ($2.30 million), which will underground overhead utility facilities in the area near Embarcadero Road/Emerson Street/Middlefield Road. • Underground District 43 ($2.65 million) which will underground overhead utility facilities in the area along Alma Street and Embarcadero Road. Summary of Capital Activity ELECTRIC FUND Project Number Project Title FY 2016 Actuals FY 2017 Estimate FY 2018 Adopted FY 2019 FY 2020 FY 2021 5 -Year FY 2022 Total Source of Funds Transfers from Other Funds Gas Fund EL -11014 Water Fund EL -11014 Smart Grid Technology Total Gas Tax Fund Transfers Smart Grid Technology O 100,000 300,000 300,000 1,666,000 1,666,000 1,666,000 5,598,000 O 100,000 300,000 300,000 1,666,000 1,666,000 1,666,000 5,598,000 O 100,000 300,000 300,000 1,666,000 1,666,000 1,666,000 5,598,000 Total Water Fund Transfers 0 100,000 300,000 300,000 1,666,000 1,666,000 1,666,000 5,598,000 Total Transfers from Other Funds 0 200,000 600,000 600,000 3,332,000 3,332,000 3,332,000 11,196,000 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 373 ELECTRIC FUND FY 2016 Actuate FY 2017 Estimate Reimbursement from Customers, Telephone, and Cable Television Companies EL -98003 EL -89028 Electric Customer Connections EL -17004 Electric System Improvements EL -08001 EL -11009 EL -12001 EL -11010 EL -17003 Stanford - Customer Load Requirements Underground District 42 - Embarcadero Road, Emerson, Middlefield Underground District 43 - Alma/Embarcadero Underground District 46 - Charleston/EI Camino Real Underground District 47 - Middlefield, Homer, Webster, Addison VA Hospital - Customer Load Requirements Reimbursement from Customers, Telephone, and Cable Television Companies Total FY 2018 Adopted !FY 2019 FY 2020. FY 2021. FY 2'022, 5 -Year Total 77,101 0 200,000 210,000 210,000 210,000 210,000 1,040,000 1,659,941 1,303,672 1,650,000 1,700,000 1,700,000 1,700,000 1,700,000 8,450,000 O 0 400,000 0 0 0 0 400,000 O 0 0 0 300,000 0 0 300,000 O 0 0 0 0 300,000 0 300,000 O 0 200,000 0 0 0 0 200,000 1,105,162 0 0 0 0 0 0 0 O 0 1,600,000 0 0 0 0 1,600,000 2,842,204 1,303,672 4,050,000 1,910,000 2,210,000 2,210,000 1,910,000 12,290,000 Total Sources 2,842,204 1,503,672 4,650,000 2,510,000 5,542,000 5,542,000 5,242,000 23,486,000 Use of Funds Customer Connections EL -89028 Electric Customer Connections 2,457,600 3,159,809 3,219,888 3,335,804 3,455,893 3,580,305 3,600,000 17,191,890 EL -17004 Stanford University Customer Load 0 0 500,000 0 0 0 0 500,000 Requirements EL -17003 VA Hospital Customer Load Requirements 0 20,000 2,980,000 0 0 0 0 2,980,000 Customer Connections Total 2,457,600 3,179,809 6,699,888 3,335,804 3,455,893 3,580,305 3,600,000 20,671,890 System Improvements EL -06001 EL -10008 EL -16002 230 Kv Electric Intel -tie Advanced Metering Infrastructure (AMI) System Capacitor Bank Installation EL -14000 Coleridge/Cowper/Tennyson 4/12Kv Conversion EL -15000 EL -89031 EL -17001 EL -13000 EL -15001 EL -98003 EL -02011 EL -17007 EL -17005 Colorado/Hopkins System Improvement Communications System Improvements East Meadow Circles 4/12Kv Conversion Edgewood/Wildwood 4Kv Tie Electric Substation Battery Replacement Electric System Improvements Electric Utility Geographic Information System Facility Relocation for Caltrain Modernization Project HCB Pilot Wire Relay Replacement EL -14004 Maybell 1&2 4/12Kv Conversion 1,008 51,978 127,374 393 0 0 O 0 350,000 0 0 0 0 O 0 0 127,374 0 0 0 0 O 0 0 350,000 0 120,000 400,000 0 0 0 520,000 O 0 1,575,000 0 0 0 0 1,575,000 7,106 178,218 222,375 100,000 100,000 100,000 100,000 622,375 O 0 50,000 1,750,000 0 0 0 1,800,000 O 0 0 50,000 400,000 0 0 450,000 293,869 106,131 0 0 0 0 0 0 2,064,744 2,977,231 2,400,000 2,400,000 2,400,000 2,400,000 2,400,000 12,000,000 68,923 228,663 165,000 165,000 165,000 165,000 165,000 825,000 O 0 1,700,000 0 0 0 0 1,700,000 O 0 274,559 167,000 0 0 0 441,559 3,277 85,372 100,000 0 0 0 0 100,000 374 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Project Number EL -09000 EL -11003 Rebuild Underground District 15 EL -11006 EL -11008 Rebuild Underground District 19 EL -14002 EL -17000 Rebuild Underground District 23 EL -10006 EL -19000 Rebuild Underground District 25 EL -16000 EL -14005 Reconfigure Quarry Feeders Project Title Middlefield Underground Rebuild Rebuild Underground District 18 Rebuild Underground District 20 FY 2016 FY 2017 Actuals Estimate FY 2018 Adopted FY 2019 FY 2020 FY 2021 270,996 0 0 0 0 O 0 144,181 335,819 0 364,384 0 0 0 0 86,609 0 116,420 0 0 O 50,000 900,000 500,000 0 O 0 200,000 600,000 0 Rebuild Underground District 24 893,040 22,913 920,200 0 0 O 0 0 50,000 500,000 Rebuild Underground District 26 350 100,000 0 50,000 650,000 162,311 0 0 0 0 0 EL -13002 Relocate B)te Quarry/Hopkins Substation 60Kv Line 0 0 100,000 750,000 0 0 0 850,000 FY 2022 5 -Year Total 0 0 0 O 0 480,000 O 0 0 O 0 116,420 0 0 1,400,000 O 0 800,000 0 0 920,200 O 0 550,000 O 0 700,000 0 0 EL -13006 Sand Hill/Quarry Road 12Kv Tie 1,023 0 0 0 0 0 0 0 EL -02010 SCADA System Upgrades 35,716 240,805 119,196 65,000 65,000 65,000 65,000 379,196 EL -11014 Smart Grid Technology Installation 34,742 300,000 1,000,000 1,000,000 10,000,000 5,000,000 5,000,000 22,000,000 EL -17002 Substation 60Kv Breaker Replacement 0 0 150,000 150,000 150,000 0 0 450,000 EL -89044 Substation Facility Improvements 122,904 200,000 295,000 195,000 200,000 200,000 200,000 1,090,000 EL -89038 Substation Protection Improvements 209,333 412,144 600,000 300,000 300,000 300,000 300,000 1,800,000 EL -16003 Substation Security 1,910 248,090 250,000 250,000 0 0 0 500,000 EL -16001 Underground System Rebuild 56,115 400,000 300,000 350,000 350,000 350,000 350,000 1,700,000 EL -13008 Upgrade Electric Estimating System 2,596 0 0 0 0 0 0 0 EL -17008 Utility Control Center Upgrades 0 400,000 100,000 0 0 0 0 100,000 EL -04012 Utility Site Security Improvements 361,394 33,507 86,573 50,000 50,000 50,000 0 236,573 System Improvements Total Undergrounding Projects EL -13007 Underground Distribution System Security EL -08001 EL -11009 EL -12001 Underground District 42 - Embarcadero Road, Emerson, Middlefield Underground District 43 - Alma/Embarcadero Underground District 46 - Charleston/EI Camino Real EL -11010 Underground District 47 - Middlefield, Homer, Webster, Addison Undergrounding Projects Total 5,042,741 6,035,052 12,365,878 9,677,819 15,330,000 8,630,000 8,580,000 54,583,697 O 0 590,534 300,000 0 0 0 890,534 O 0 0 50,000 2,000,000 250,000 0 2,300,000 O 0 0 0 150,000 2,000,000 500,000 2,650,000 73,545 611,267 900,000 0 0 0 0 900,000 2,142,918 481,014 476,976 0 0 0 0 476,976 2,216,463 1,092,281 1,967,510 350,000 2,150,000 2,250,000 500,000 7,217,510 Total Uses 9,716,804 10,307,142 21,033,276 13,363,623 20,935,893 14,460,305 12,680,000 82,473,097 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 375 CITY OF PALO ALTO LEGEND MIDDLEFIELD RD 42 UNDER GR OUND PROJECTS 42 UG DISTRICT #42 43 UG DISTRICT #43 46 UG DISTRICT #46 47 UG DISTRICT #47 (08001) 2020-2022 (11009) 2021-2023 (12001) 2015-2019 (11010) 2011-2017 UNDER GR OUND REBUILD A5 REBUILD U .G. DISTRI CT #15 (11003) 2016-2019 All REBUILD U.G . DISTRICT #16 (13003) 2017-2018 Al2 REBUILD U .G. DISTRICT #20 (14002) 2017-2020 A14 REBUILD U. G. DISTRICT #26 (16000) 2016-2019 A15 REBUILD U.G . DISTRICT #25 (19000) 2019-2021 B B1 60KV SYSTEM REBUILD REL OCATE QR/HO 60KV LINE (LANE A & B) (13002) 2019-2020 C 4/12KV CONVERSION C5 ST. FRANCIS/ OREG ON/ AMARILL O/ LOUIS 4/12KV C6 SEALE / W AVERLEY 4/12KV C8 EDGEWOOD / WILDWO OD 4/12KV C9 COLERIDGE/ COWPER/ TENNYSON 4/12KV C11 EAST ME AD OW - F AIRVIEW 4/12KV D SYSTEM IMPR OVEMENT D2 RECONFIGURE QU ARRY FEEDERS D3 QUARRY CIRCUIT TIES D4 COLORADO / H OPKINS SYSTEM IMPR OVEMENT (11002) (11000) (13000) (14000) (17001) (14005) (13006) (15000) MISCELLANEOUS PROJECTS NOT LABELED 2023-2025 VA HOSPIT AL CUSTOMER CONNECTION 2022-2023 FACILITY REPL ACEMENT FOR C ALTRAIN ELECTRIFICATI ON 2019-2021 UTILITY C ONTR OL CENTER UP GRADE 2020-2021 UNDERGR OUND SYSTEM REBUILD - VARI OUS AREAS 2017-2020 CAPACITOR B ANK INST ALL ATION - VARI OUS ARE AS SUBSTATION SECURITY - VARIOUS AREAS SUBSTATION 60KV BREAKER REPLACEMENT PILOT WIRE REL AY REPLACEMENT 2014-2017 2014-2018 2015-2020 (17003) (17007) (17008) (16001) (16002) (16003) (15001) (17005) 2017-2020 2018-2019 2017-2019 2016-2020 2016-2018 2016-2019 2017-2021 2017-2020 4 y The City of Palo Alto This map is a product of the City of Palo AdoGFS ELECTRIC FUND 2018-2022 CAPITAL I MPROVEMENT PROGRA M N n M ELECTRIC FUND • CITY OF P AL O ALT O FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND 378 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Customer Connections ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 379 ELECTRIC FUND Fund: Electric Fund - Operating Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -89028 Electric Troubleman installing an electric meter to provide service to a customer Electric Customer Connections Description This project allows for the installation of services, transformers, meters for new customers, upgrades of existing services, temporary service connections, and overhead/underground extensions for new/existing customers. Justification The project provides funding for the connection of new customers and the upgrading of exist- ing services. These are critical functions for providing electrical service to the City's customers. During a typical year, over 200 electric services are installed or upgraded in the City. Supplemental Information Budget amounts requested for work covered by this project are based on historical expendi- tures and growth projections. The Electric Fund pays for a portion of this project while remain- ing costs are supported by reimbursements from customers, telephone, and cable television companies for project work performed by the City. Funding Sources Schedule Prior Funding Source Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP FY 2022 Total Beyond 5 Year CIP Total Electric Fund Other Total N/A 2,400,688 1,856,137 1,569,888 1,635,804 1,755,893 1,880,305 1,900,000 8,741,890 N/A 1,650,000 1,303,672 1,650,000 1,700,000 1,700,000 1,700,000 1,700,000 8,450,000 N/A 4,050,688 3,159,809 3,219,888 3,335,804 3,455,893 3,580,305 3,600,000 17,191,890 0 0 0 N/A N/A N/A 380 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 4,050,688 3,159,809 3,219,888 3,335,804 3,455,893 3,580,305 3,600,000 17,191,890 N/A 4,050,688 3,159,809 3,219,888 3,335,804 3,455,893 3,580,305 3,600,000 17,191,890 0 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Utilities Advisory Commission Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L-81 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 381 ELECTRIC FUND Fund: Electric Fund - Operating Category: Customer Connections Project Location: Stanford Medical facilities and the Stanford Shopping Center Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Winter 2017 Revised Project Start: Revised Project Completion: Project Number: EL -17004 New electric vault installation Stanford - Customer Load Requirements Description This project allows for the installation of new primary conduits, vaults, cables and equipment to serve new customer demands in the Quarry Road/Welch Road/Sand Hill Road area. Justification The recent expansion of the Stanford Medical facilities and the Stanford Shopping Center has exhausted the existing facilities of Quarry Road Substation to serve any new customers in the Quarry Road/Welch Road/ Sand Hill Road area. This project will provide for new primary feeder outlets which will provide ample capability to serve both existing and new customers for the next 5 years. Significant Changes 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Revenue from Other Agencies Revenue from the State of California Total 0 100,000 O 400,000 0 100,000 0 0 0 0 0 0 0 O 0 0 400,000 0 0 0 O 500,000 0 500,000 0 0 0 O 100,000 O 0 O 400,000 O 500,000 0 100,000 0 0 0 400,000 0 500,000 382 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenditure Schedule Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 0 500,000 0 500,000 O 500,000 O 500,000 0 0 0 0 0 0 O 500,000 O 500,000 O 500,000 O 500,000 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Program: N-63 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Utilities Advisory Commission Element: Community Services & Facilities Section: Customer Service Goal: C-2 Policy: C-9 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 383 ELECTRIC FUND Veteran Affairs Hospital Fund: Electric Fund - Operating Category: Customer Connections Project Location: VA Hospital Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Summer 2018 Revised Project Start: Revised Project Completion: Project Number: EL -17003 VA Hospital -Customer Load Requirements Description The VA Hospital is outgrowing the capability of the electric infrastructure the City has tradition- ally provided. Hanover and Maybell Substations currently serve the VA Hospital campus with 2 electric lines, as the federal guidelines require full redundancy of electric power in case one line goes down. Additional capacity is required as the VA Hospital is expected to reach the full capacity of a single line sometime in FY 2018, and this need will be met using mostly existing underground conduits in the short term. VA Hospital and CPAU staff are reviewing options to meet long term needs. Justification The interim, short term solution will be implemented in one year by using existing underground pathways to upsize the existing 12kV wires and to bring additional 12kV wires to the VA from Hanover and Maybell Substations to meet the rapid load growth needs since the local 12kV sys- tem cannot support the full VA Hospital load projections by 2022. The long term solution for a 60kV customer -owned substation addition will take a minimum of 2.5 years from now to build and energize and is one alternative to meet both the VA Hospital's power needs and the needs of other 12kV power users in the neighborhood. The 60kV substation can take its power from a higher level in the electric system that has adequate capacity. Without this improvement, once the VA Hospital is at full load, in the event of an outage in the Hanover/Maybell area a majority of customers would experience sustained time frames until the power can be restored. 384 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Significant Changes 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Electric Fund Revenue from Other Agencies Total Prior Years FY 2017 Budget 0 600,000 0 2,400,000 O 3,000,000 FY2017 Est. FY 2018 20,000 1,380,000 0 1,600,000 20,000 2,980,000 FY 2019 0 0 0 FY 2020 FY 2021 FY 2022 5 Year CIP Total 0 0 0 1,380,000 0 0 0 1,600,000 0 0 0 2,980,000 Beyond 5 Year CIP Total 0 1,400,000 0 1,600,000 O 3,000,000 Project Phase Construction Total Prior Years FY 2017 Budget 0 3,000,000 O 3,000,000 Expenditure Schedule FY2017 Est. FY 2018 20,000 2,980,000 20,000 2,980,000 FY 2019 0 0 FY 2020 0 0 FY 2021 0 0 FY 2022 5Year CIP Total O 2,980,000 O 2,980,000 Beyond 5 Year CIP Total 0 3,000,000 O 3,000,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Program: N-65 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 385 CITY OF PALO ALTO ELECTRIC FUND System Improvements ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 387 ELECTRIC FUND Possible electric substation connection point to existing 60 kV system Fund: Electric Fund - Operating Category: System Improvements Project Location: National Accelerator Laboratory Substation Managing Department: Utilities Initial Project Start: Spring 2013 Initial Project Completion: Fall 2015 Revised Project Start: Revised Project Completion: Spring 2018 Project Number: EL -06001 230 kV Electric Intertie Description Funding for this project is used to perform technical feasibility studies to determine the general project requirements to establish a 230 kV electric intertie line and construct a 230/60 kV sub- station to connect the City's electric system directly to the 230kV transmission line. The City is in discussions with Stanford and Stanford Linear Accelerator Laboratory (SLAC), one of ten Department of Energy (DOE) Office of Science laboratories, on the shared interest and benefits in the new intertie. If this project comes to fruition, the estimated total project cost for a sec- ondary transmission line is $40 - $50 million and could be shared with both Stanford and SLAG/DOE. If this project is cancelled, staff will seek funding for an alternative solution to pro- vide a second transmission source to Palo Alto. Justification This new electric line will allow the City to bypass the local transmission fees charged by PG&E. This transmission line will provide the City with an alternate source of power that can serve it during emergencies, such as the plane crash in 2010 that impacted electric power to the entire city. Significant Changes 2017-2021 CIP: Project completion has been moved out as discussions with Stanford and SLAG/DOE are ongoing and no agreement has been finalized. Cooperation of these two entities is necessary for this project to move forward. 388 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior FY 2017 Years Budget 261,311 179,351 FY2017 Est. 51,978 127,374 261,311 179,351 51,978 127,374 FY 2020 O 0 O 0 0 Expenciture Schedule 0 FY 2022 5 Year CIP Total O 127,374 O 127,374 Beyond 5 Year CIP Total O 440,663 O 440,663 Project Phase Construction Design Total Prior Years 209,049 52,261 261,310 FY 2017 Budget 179,351 FY2017 Est. 0 FY 2018 0 0 51,978 127,374 179,351 51,978 127,374 FY 2019 0 0 FY 2020 FY 2021 0 0 0 0 FY 2022 5 Year CIP Total 0 0 127,374 O 127,374 Beyond 5 Year CIP Total O 209,049 O 231,613 O 440,662 Operating Impact Projected net annual savings resulting from the interconnection fee reduction will be approxi- mately $2,000,000 based on projected energy purchases and the price difference between 115 kV and 230 kV service. Lower voltage services are more expensive than higher voltage ser- vices. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Utilities Advisory Commission Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L -80,L-81 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 389 Capacitor Bank ELECTRIC FUND J Fund: Electric Fund - Operating Category: System Improvements Project Location: Electric Substation Managing Department: Utilities Initial Project Start: Fall 2014 Initial Project Completion: Spring 2016 Revised Project Start: Fall 2015 Revised Project Completion: Spring 2018 Project Number: EL -16002 Capacitor Bank Installation Description The City of Palo Alto is required to maintain a Power Factor greater than 0.95 at its main supply point as part of its agreement with the Northern California Power Association. The power fac- tor is the ratio of the power that it draws from the mains supply and the power that it actually consumes. This project will install capacitor banks at electric substations and on distribution lines to ensure this requirement is met. Justification In recent years, the Power Factor, as measured at the service point from PG&E transmission lines, has dropped below the required 0.95 lagging amount. In order to raise the power factor above the required limit, The Utilities Department will install up to 10 mega volt ampere reactive (MVAR) of capacitors at various locations on the electric system. This project will increase the Power Factor to meet the current requirements and it is anticipated that the installation of the Capacitor Bank will allow for the Power Factor to be sufficient for the next 7 years. Significant Changes 2017-2021 CIP: Shifting project priorities have caused the delay for the completion of this proj- ect. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total O 350,000 O 350,000 O 350,000 O 350,000 0 0 0 0 0 O 350,000 O 350,000 O 350,000 O 350,000 390 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. 0 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 0 350,000 0 350,000 O 350,000 O 350,000 0 0 0 O 350,000 O 350,000 0 350,000 0 350,000 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 391 ELECTRIC FUND Overhead crews working on overhead lines Fund: Electric Fund - Operating Category: System Improvements Project Location: Coleridge/Cowper/Tennyson area Managing Department: Utilities Initial Project Start: Spring 2016 Initial Project Completion: Spring 2017 Revised Project Start: Spring 2019 Revised Project Completion: Fall 2019 Project Number: EL -14000 Coleridge/Cowper/Tennyson 4/12kV Conversion Description The project will convert the primary electric distribution system in the Coleridge/Cowper/Ten- nyson area from 4 kV to 12 kV. Justification Because of the difference in voltage, the 4kV and 12kV systems cannot be directly connected and used to back up one another. Due to prior 4kV to 12 kV conversions in adjacent areas, this area, now at 4kV, needs to be converted to 12kV so that adequate circuit connections can be restored to allow customers to be switched from one circuit to another during normal or emer- gency conditions. This will improve operating flexibility of the system and service reliability to customers in this area. In addition, there is equipment in the area that has reached the end of its useful life and needs to be replaced. Converting to 12 kV will eliminate the need to replace this equipment as it is not needed at that voltage level. Funding Sources Schedule Funding Source Prior Years FY 2017 FY2017 Budget Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5YearCIP Total Beyond 5 Year CIP Total Electric Fund Total 0 0 120,000 O 120,000 400,000 400,000 0 0 0 O 520,000 O 520,000 520,000 0 520,000 392 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. 0 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Design Total 0 0 0 O 120,000 400,000 O 120,000 400,000 0 0 O 520,000 O 520,000 0 520,000 0 520,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 393 ELECTRIC FUND Electric Substation Fund: Electric Fund - Operating Category: System Improvements Project Location: Hopkins and Colorodo Substations Managing Department: Utilities Initial Project Start: Spring 2015 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Spring 2019 Project Number: EL -15000 Colorado/Hopkins System Improvement Description This project will replace deteriorating equipment which will increase system capacity and improve service reliability for the areas served by Hopkins and Colorado substations and adja- cent substations. Justification Transformers at both Hopkins and Colorado Substations are near the end of their useful life, along with much of the other equipment at Hopkins. Hopkins is a 4kV substation and has no ties to other substations, so there is no backup to serve customers should there be a cata- strophic problem at Hopkins. Supplemental Information To accommodate the replacement of this equipment, the ability to serve projected future elec- trical load projections, and provide back up service to Hopkins, this project will evaluate solu- tions to best solve the multitude of issues. Significant Changes 2018-2022 CIP: Revised load projections associated with new loads in the Stanford Hospital area has required an adjustment to the project plans. 394 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Prior FY 2017 Funding Source Years Budget FY2017 Est. 0 FY 2020 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund 825,000 0 1,575,000 0 O 1,575,000 O 1,575,000 Total O 825,000 O 1,575,000 0 0 Expenditure Schedule O 1,575,000 O 1,575,000 Prior FY 2017 Project Phase Years Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP FY 2022 Total Beyond 5 Year CIP Construction O 825,000 O 1,575,000 0 0 O 1,575,000 O 1,575,000 Total O 825,000 O 1,575,000 0 0 0 O 1,575,000 O 1,575,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 395 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -89031 Traffic/Fiber technicians repairing the city fiber optic cables Communications System Improvements Description This project installs copper wire cable systems, high frequency coaxial cable, fiber optic cable, and related equipment to provide communications services for traffic signal coordination, tele- phone links, computer data transmission, and the Electric Supervisory Control and Data Acqui- sition (SCADA) system. Justification Installation of communication lines is essential for the provision of City services. The broadband system provides communication between the Utility Control Center to Substations and field equipment; and between substation protection equipment. This annual project funds, as neces- sary, expansion of the system and replacement of deteriorating facilities. Funding Sources Schedule Funding Source Prior Years FY 2017 dget FY2017 Est. FY 2018 FY 2019 FY 2021 Beyond 5 Year CIP Total Electric Fund Total N/A 300,593 178,218 222,375 100,000 100,000 100,000 100,000 622,375 N/A 300,593 178,218 222,375 100,000 100,000 100,000 100,000 622,375 N/A N/A 396 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. 222,375 100,000 100,000 100,000 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 300,593 178,218 100,000 622,375 100,000 N/A N/A 300,593 178,218 222,375 100,000 100,000 100,000 100,000 622,375 100,000 N/A Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L-81 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 397 ELECTRIC FUND Electric Linemen working on utility pole Fund: Electric Fund - Operating Category: System Improvements Project Location: East Charleston/Alma Street/East Meadow Drive/Middlefield Road area Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Spring 2020 Project Number: EL -17001 East Meadow Circles 4/12kV Conversion Description The project will convert the primary electric distribution system in the East Charleston/Alma Street/East Meadow Drive/Middlefield Road area from 4 kV to 12 kV. Justification Because of the difference in voltage, the 4kV and 12kV systems cannot be directly connected and used to back up one another. Due to prior 4kV to 12 kV conversions in adjacent areas, this area, now at 4kV, needs to be converted to 12kV so that adequate circuit connections can be restored to allow customers to be switched from one circuit to another during normal or emer- gency conditions. This will improve operating flexibility of the system and service reliability to customers in this area. In addition, there is equipment in the area that has reached the end of its useful life and needs to be replaced. Converting to 12 kV will eliminate the need to replace this equipment as it is not needed at that voltage level. Significant Changes 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total O 50,000 O 50,000 O 50,000 1,750,000 O 50,000 1,750,000 0 0 0 0 O 1,800,000 O 1,800,000 O 1,800,000 O 1,800,000 398 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenditure Schedule Prior FY 2017 Project Phase Years Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total O 50,000 O 50,000 O 50,000 1,750,000 O 50,000 1,750,000 0 0 0 0 O 1,800,000 O 1,800,000 O 1,800,000 O 1,800,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Goal: N-9 Policy: N-44 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 399 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Edgewood/Wildwood area Managing Department: Utilities Initial Project Start: Spring 2016 Initial Project Completion: Spring 2017 Revised Project Start: Spring 2019 Revised Project Completion: Spring 2020 Project Number: EL -13000 Electric linemen working on overhead electric connection Edgewood/Wildwood 4 kV Tie Description This project will install new overhead wire to connect the HO -3 and HO -7 electric feeders in the Edgewood/Wildwood area. Justification Because of the voltage difference, the 4kV and 12kV systems cannot be directly connected and provide redundancy. When the East Meadow 4 kV feeders are converted to 12 kV, the 4 kV back-up connections from East Meadow to Hopkins substations will be eliminated. In order to maintain reliable service in the event of a feeder outage at Hopkins substation, this project will construct a tie between the HO -3 and HO -7 feeders. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5Year CIP Beyond 5 Total Year CIP Total Electric Fund Total Project Phase Construction Design Total 0 0 Prior Years 0 0 FY 2017 Budget 0 0 O 50,000 400,000 O 50,000 400,000 Expenciture Schec 0 0 0 0 0 400,000 O 0 0 0 50,000 0 O 01 0 0 50,000 400,000 0 0 ule FY 2021 O 450,000 O 450,000 FY 2022 5 Year CIP Total O 450,000 O 450,000 Beyond 5 Year CIP Total 0 0 400,000 0 400,000 O 0 50,000 0 50,000 O 0 450,000 0 450,000 400 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 401 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -98003 Electric crews working in an underground vault terminating cables Electric System Improvements Description This project provides funding as needed to improve the Electric Distribution System. Typical activities include: increasing system capacity for load growth, replacing deteriorated capital facilities, reconfiguring/adding to the system to improve service reliability, repairing and replac- ing storm damaged equipment, and making general improvements to the system. Justification Electric system service reliability and adequate system capacity are critical to providing a high level of service to customers in Palo Alto. When service interruptions occur, customers may experience significant economic losses. The City must continuously evaluate service reliability needs and make improvements to the system to maintain top-level service to City customers. Supplemental Information Other Revenues includes reimbursements from the telephone company for work performed on their behalf by City. Funding Sources Schedule Funding Source Electric Fund Other Total Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP FY 2022 Total Beyond 5 Year CIP N/A 3,710,413 2,977,231 2,200,000 2,190,000 2,190,000 2,190,000 2,190,000 10,960,000 2,400,000 N/A 190,000 0 200,000 210,000 210,000 210,000 210,000 1,040,000 (400,000) N/A 3,900,413 2,977,231 2,400,000 2,400,000 2,400,000 2,400,000 2,400,000 12,000,000 2,000,000 Total N/A N/A N/A 402 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 3,900,413 2,977,231 2,400,000 2,400,000 2,400,000 2,400,000 2,400,000 12,000,000 2,000,000 N/A 3,900,413 2,977,231 2,400,000 2,400,000 2,400,000 2,400,000 2,400,000 12,000,000 2,000,000 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Relationship to Comprehensive Plan Secondary Connection Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L-81 Potential Board/Commission Review: Architectural Review Board Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 403 ELECTRIC FUND View of City of Palo Alto GIS System Fund: Electric Fund - Operating Category: System Improvements Project Location: Software maintenance & update Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -02011 Electric Utility Geographic Information System Description This project will enhance the citywide Geographical Information System (GIS). The primary emphasis will be to provide a compatible user interface and estimating software, to edit and update data which will reside in the citywide GIS. The project includes the migration of the existing electric and fiber networks to a unified mapping solution compatible with the citywide GIS. Justification GIS has grown from being a set of special purpose computer applications to being an informa- tion tool that serves all segments of the City. Applications have been developed which make GIS information accessible to hundreds of users, which has greatly increased the value of the system. Funding in the CIP is for ongoing mapping system modifications to facilitate technical requirements, external contractor system support, and anticipated system upgrades, and to meet future needs and facilitate integration to the new citywide GIS. This could include recom- mendations for upgrade or replacement of existing systems. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 165,000 FY 2020 FY 2021 FY 2022 5YearCIP Beyond 5 Total Year CIP Total Electric Fund Total N/A 392,605 228,663 165,000 165,000 165,000 165,000 825,000 N/A 392,605 228,663 165,000 165,000 165,000 165,000 165,000 825,000 0 N/A N/A 404 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenditure Schedule Prior FY 2017 Project Phase Years Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 392,605 228,663 165,000 165,000 165,000 165,000 165,000 825,000 N/A 392,605 228,663 165,000 165,000 165,000 165,000 165,000 825,000 0 0 Relationship to Comprehensive Plan Primary Connection Element: Governance Section: Public Participation Goal: G-1 Policy: G-3 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Utilities Advisory Commission Element: Transportation Section: Reducing Auto Use Goal: T-1 Policy: T-3 Program: T-10 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 405 ELECTRIC FUND Intersection of Alma and East Meadow Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations along railroad Managing Department: Utilities Initial Project Start: Fall 2017 Initial Project Completion: Winter 2018 Revised Project Start: Revised Project Completion: Project Number: EL -17007 Facility Relocation for Caltrain Modernization Project Description This project allows for the relocation of overhead Utility Electric and Fiber Optic lines to provide adequate clearance from new electric lines being installed by the Peninsula Corridor Joint Pow- ers Board (Caltrain) to convert their diesel powered commuter trains to electric power. Justification The Caltrain Modernization Program consists of converting Caltrain from diesel -hauled to Elec- tric Multiple Unit trains. The installation of the Overhead Catenary System above the rails to power the trains will cause conflicts with the City's overhead electric and communication lines, as well as those owned by others, e.g. AT&T, Comcast, which cross the railroad tracks. Caltrain is looking to have the overhead lines relocated/removed by August 2018 for an anticipated project completion in 2020. In order to meet Caltrain's timeline, Utilities obtained funding and started the design process in FY 2017. If lines are placed underground, Utilities will look for opportuni- ties to share the costs with AT&T and Comcast as part of the joint construction agreement between the three entities for installation of underground facilities. Supplemental Information Though Electric power for the trains will be provide by PG&E from outside of Palo Altois city limits, the timely relocation/removal of overhead electric lines will facilitate the conversion of the commuter train system from diesel fuel to electricity, reducing greenhouse gas emissions, noise, and pollution in Palo Alto. Caltrain is receiving funding for the project from several differ- ent sources. If Caltrain does not obtain full funding to complete the project, construction fund - 406 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND ing approved by Council for the relocation of facilities will be returned to reserves. Revenue projections are based on shared installation overhead facilities with AT&T and Comcast. Funding Sources Schedule Funding Source Electric Fund Total Prior Years FY 2017 Budget O 150,000 O 150,000 FY2017 Est. FY 2018 O 1,700,000 O 1,700,000 FY 2019 0 0 FY 2020 0 0 FY 2021 Expenditure Schedule 0 0 FY 2022 5Year CIP Total O 1,700,000 O 1,700,000 Beyond 5 Year CIP Total O 1,700,000 O 1,700,000 Project Phase Construction Design Total Prior Years FY 2017 Budget 0 0 O 150,000 O 150,000 FY2017 Est. FY 2018 0 1,500,000 O 200,000 O 1,700,000 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 5 Year CIP Total O 1,500,000 O 200,000 O 1,700,000 Beyond 5 Year CIP Total 0 1,500,000 O 200,000 O 1,700,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Review: Utilities Advisory Commission ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 407 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Spring 2019 Revised Project Start: Revised Project Completion: Project Number: EL -17005 Picture of aging electric equipment HCB Pilot Wire Relay Replacement Description This project funds the replacement of existing HCB pilot wire relays with new microprocessor based line differential protective relays to protect the city's 60kV sub -transmission line sections and equipment from damage due to faults (i.e. short circuits) on the 60kV line sections. Justification The existing electro-mechanical HCB pilot wire differential relays are approaching the end of their useful life and rely on a copper pilot wire cable system running between each substation to maintain communication between the relay pairs located at the ends of each 60kV line section. These pilot wire cables have aged significantly and are the source of repeated failures due to corrosion in connections and splices which cause open circuits, particularly during the winter rainy season. During these periods of interrupted pilot wire communication, the existing pilot wire relays do not provide adequate back-up protection putting the city at risk of an outage should a fault occur on the 60kV line section. Significant Changes 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 I v 2022 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total O 167,000 O 167,000 0 274,559 0 274,559 167,000 167,000 0 0 0 0 O 441,559 O 441,559 0 441,559 O 441,559 408 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total O 167,000 O 167,000 O 274,559 167,000 O 274,559 167,000 0 0 O 441,559 O 441,559 O 441,559 O 441,559 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Goal: N-9 Policy: N-44 Program: N-63 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 409 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Maybell Avenue and El Camino Real between El Camino Way and Arastradero Managing Department: Utilities Initial Project Start: Spring 2014 Initial Project Completion: Summer 2018 Revised Project Start: Revised Project Completion: Project Number: EL -14004 El Camino Way at James Road Maybell 1 & 2 4/12kV Conversion Description This project will convert the Maybell substation circuit 1 & 2 from 4kV to 12kV and remove the remaining 4kV equipment at Maybell. This covers the remaining area to be converted at May - bell Substation including the areas around Maybell Avenue and El Camino Real between El Camino Way and Arastradero. Justification The existing 4kV distribution system at Maybell has been converted to 12kV as the distribution facilities in areas have been rebuilt. This remaining area needs to be converted to 12kV so that adequate circuit ties are maintained to ensure high levels of service reliability to customers. This will also allow for the removal of deteriorating facilities at Maybell Substation reducing mainte- nance and operating requirements. Funding Sources Schedule Fundi ,= Source Prior Years FY 2017 Budget 85,372 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 264,626 185,372 100,000 264,626 185,372 85,372 100,000 0 0 0 0 0 O 100,000 O 100,000 0 449,998 O 449,998 410 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. 0 0 0 0 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 211,701 52,925 264,626 185,372 0 185,372 85,372 0 85,372 100,000 0 100,000 0 0 0 0 o 100,000 0 0 O 100,000 O 397,073 0 52,925 O 449,998 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 411 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Area bounded by Los Palos, Glenbrook, Pomona, and Arastradero Managing Department: Utilities Initial Project Start: Spring 2010 Initial Project Completion: Summer 2012 Revised Project Start: Spring 2018 Revised Project Completion: Summer 2019 Project Number: EL -11003 Underground transformer and cable after years of service Rebuild Underground District 15 Description This project will rebuild and replace the underground electric system in Underground District 15. The area is bounded by Los Palos, Glenbrook, Pomona, and Arastradero. Work will include the replacement of deteriorated electrical cable, transformers and enclosures. Installation of new equipment will bring the electrical system up to current construction standards. Justification The underground system serving Underground District 15 was installed in 1973. The cables and equipment in the area have exceeded their expected life of 30 years. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water in win- ter. The water reduces the life of the equipment and electrical connections and requires that rebuilding be performed on the facilities. Significant Changes 2017-2021 CIP: Shifting project priorities and the loss of Engineering staff have caused the delay for the completion of this project. Funding Sources Schedule Prior Funding Source Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 29,463 144,181 29,463 144,181 O 144,181 O 144,181 335,819 335,819 0 0 0 0 O 480,000 O 480,000 O 509,463 O 509,463 412 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. 0 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 23,570 5,892 29,462 144,181 0 144,181 335,819 0 0 0 0 C 144,181 0 144,181 335,819 0 0 0 O 480,000 O 503,570 5,892 O 509,462 0 0 0 O 480,000 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Utilities Advisory Commission Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L -80,L-81 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 413 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Forest, Waverley, Addison, and Alma in downtown Palo Alto Managing Department: Utilities Initial Project Start: Fall 2009 Initial Project Completion: Summer 2010 Revised Project Start: Spring 2014 Revised Project Completion: Summer 2018 Project Number: EL -11008 Electric crews installing new underground cables Rebuild Underground District 19 Description This project will rebuild and replace the underground electric system in Underground District 19. Work will include the replacement of deteriorated electrical cable, transformers, switches and enclosures. Installation of new equipment will bring the electrical system up to current con- struction standards. Justification The Underground District 19 is bounded by Forest, Waverley, Addison, and Alma in downtown Palo Alto and underground electric distribution system was installed in 1979. Although typical cable and equipment expected life is 30 years when conditions are ideal, most of the equipment and cables operate in standing water during winter. Standing water reduces the life of the equipment and connections and requires that the system be rebuilt before failures begin to occur prematurely. Funding Sources Schedule Funding Source 149,023 FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 12,262 149,023 12,262 0 116,420 0 116,420 0 0 0 0 0 116,420 0 116,420 265,443 0 265,443 414 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. 0 0 0 0 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 119,217 29,804 149,021 12,262 12,262 O 116,420 0 0 0 0 C O 116,420 0 0 O 116,420 O 0 O 116,420 O 235,637 0 29,804 O 265,441 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Utilities Advisory Commission Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L -80,L-81 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 415 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Charming Avenue; Center Street; Hamilton Avenue; and Lincoln Avenue Managing Department: Utilities Initial Project Start: Winter 2017 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Spring 2019 Project Number: EL -14002 Utility Engineer planning out the next underground rebuild project Rebuild Underground District 20 Description This project will rebuild and replace the underground electric system in Underground District 20. Work will include the replacement of deteriorated electrical cable, transformers, and enclo- sures. Installation of new equipment will bring the electrical system up to current construction standards. Justification The underground system serving Underground District 20 was installed in 1979, and cables and equipment in the area have exceeded their expected life of 30 years. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water during winter. The water reduces the life of the equipment and electrical connections and requires that rebuilding be performed on the facilities. Funding Sources Schedule Fundi ,= Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total O 950,000 50,000 900,000 500,000 O 950,000 50,000 900,000 500,000 Expenc 0 0 iture Schedule 0 0 O 1,400,000 O 1,400,000 0 1,450,000 O 1,450,000 Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 0 950,000 50,000 900,000 500,000 O 950,000 50,000 900,000 500,000 O O 0 0 O 1,400,000 O 1,400,000 0 1,450,000 O 1,450,000 416 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET Relationship to Comprehensive Plan ELECTRIC FUND Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Utilities Advisory Commission Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L-81 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 417 ELECTRIC FUND Electric underground cable vault Fund: Electric Fund - Operating Category: System Improvements Project Location: Hamilton Avenue, San Francisquito Creek, Southwood Drive and Chaucer Street Managing Department: Utilities Initial Project Start: Fall 2016 Initial Project Completion: Summer 2019 Revised Project Start: Revised Project Completion: Project Number: EL -17000 Rebuild Underground District 23 Description This project will rebuild and replace the underground electric system in the area of the city bounded by Hamilton Avenue, San Francisquito Creek, Southwood Drive and Chaucer Street. Work will include the replacement of deteriorated electrical cable, transformers, switches and enclosures. Justification The underground electric distribution system in the area bounded by Hamilton Avenue, San Francisquito Creek, Southwood Drive and Chaucer Street was installed in 1983. Typical under- ground cable and equipment expected life is approximately 30 years in ideal conditions. Instal- lation of new equipment will bring the electrical system up to current construction standards. Significant Changes 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5YearCIP Beyond 5 Total Year CIP Total Electric Fund Total 0 0 0 0 200,000 0 200,000 600,000 600,000 0 0 0 O 800,000 O 800,000 0 800,000 O 800,000 418 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. 600,000 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 0 0 0 0 200,000 0 200,000 600,000 0 0 O 800,000 O 800,000 O 800,000 O 800,000 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Utilities Advisory Commission Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L-80, L-81 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 419 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Lytton Avenue; Bryant Street; Forest Avenue; and Alma Street Managing Department: Utilities Initial Project Start: Spring 2009 Initial Project Completion: Spring 2016 Revised Project Start: Revised Project Completion: Spring 2018 Project Number: EL -10006 University Avenue (part of Underground District 24 where underground electric facilities will be replaced) Rebuild Underground District 24 Description This project will rebuild and replace the underground electric system in Underground District 24. Work will include the replacement of deteriorated electrical cable, transformers, switches, and enclosures. Installation of new equipment will bring the electrical system up to current con- struction standards. Justification The underground electric distribution system in the Underground District 24 was installed in 1983 and cables and equipment in the area have exceeded their useful life of 30 years. In addi- tion, most of the equipment and cables were installed in subsurface enclosures that have stand- ing water during winter. The water reduces the life of the equipment and electrical connections and requires that rebuilding be performed on the facilities. Underground District 24 covers a major portion of the University Avenue downtown area and reliable electric power is critical to the businesses in the area. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY 2018 FY 2019 FY 2020 FY 2021 FY 2022, 5 Year CIP Total Beyond 5 Year CIP otal Electric Fund Total 1,758,087 943,113 22,913 920,200 1,758,087 943,113 22,913 920,200 0 0 0 0 0 O 920,200 O 920,200 O 2,701,200 O 2,701,200 420 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. 0 0 0 0 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 1,406,460 943,113 351,610 1,758,070 943,113 22,913 920,200 22,913 920,200 0 0 0 0 C 0 0 O 920,200 O 0 O 920,200 O 2,349,573 0 351,610 O 2,701,183 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Relationship to Comprehensive Plan Secondary Connection Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L -80,L-81 Potential Board/Commission Review: Architectural Review Board Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 421 ELECTRIC FUND Orme Street (part of Underground District 25) Fund: Electric Fund - Operating Category: System Improvements Project Location: Orme Street between Los Robles Avenue and Juana Briones School Managing Department: Utilities Initial Project Start: Winter 2018 Initial Project Completion: Spring 2020 Revised Project Start: Revised Project Completion: Project Number: EL -19000 Rebuild Underground District 25 Description This project will rebuild and replace the underground electric system in Underground District 25. Work will include the replacement of deteriorated electrical cables, transformers, switches, and enclosures. Installation of new equipment will bring the electrical system up to current con- struction standards. Justification The electric system included in the scope of work of Underground District 25 was installed in 1983. Underground District 25 includes Orme Street between Los Robles Avenue and Juana Bri- ones School. The cables are at the end of their expected life of 30 years and need to be replaced. In addition, most of the other equipment (transformers, junctions, etc.) were installed in subsurface enclosures that have standing water, garden chemicals, oil, or other corrosive materials that impact equipment life. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 500,000 FY 2021 5 Year CIP FY 2022 Total Beyond 5 Year CIP Total Electric Fund Total 0 0 0 0 0 0 O 50,000 O 50,000 500,000 0 0 O 550,000 O 550,000 O 550,000 O 550,000 422 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenditure Schedule Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5YearCIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 500,000 0 0 0 50,000 C 0 0 O 50,000 500,000 0 0 0 O 500,000 0 50,000 O 550,000 O 500,000 0 50,000 O 550,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 423 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Arastradero Road between El Camino Real and Hillview Avenue Managing Department: Utilities Initial Project Start: Spring 2016 Initial Project Completion: Spring 2016 Revised Project Start: Spring 2019 Revised Project Completion: Spring 2020 Project Number: EL -16000 Arastradero Road (part of Underground District 26) Rebuild Underground District 26 Description This project will rebuild and replace the underground electric system in Underground District 26. Work will include the replacement of deteriorated electrical cables, transformers, switches, and enclosures. Installation of new equipment will bring the electrical system up to current con- struction standards. Justification The electric system included in the scope of work of Underground District 26 was installed in 1984. Underground District 26 includes Arastradero Road between El Camino Real and Hillview Avenue. The cables are nearing the end of their expected life of 30 years and the fused switches that were installed at that time have issues with operation and need to be replaced. In addition, most of the other equipment (transfomers, junctions, ect.) were installed in subsurface enclo- sures that have standing water, garden chemicals, oil, or other corrosive materials that impact equipment life. Significant Changes 2017-2021 CIP: Shifting project priorities and turnover of engineering staff have caused the delay for the completion of this project. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 350 100,000 100,000 350 100,000 100,000 O 50,000 650,000 O 50,000 650,000 0 0 O 700,000 O 700,000 O 800,350 O 800,350 424 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. 0 0 650,000 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 279 100,000 100,000 69 0 0 0 50,000 C 348 100,000 100,000 O 50,000 650,000 0 0 0 O 650,000 0 50,000 O 700,000 O 750,279 0 50,069 O 800,348 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 425 ELECTRIC FUND Electric linemen working on 60 kV overhead lines Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2018 Initial Project Completion: Spring 2020 Revised Project Start: Spring 2019 Revised Project Completion: Fall 2019 Project Number: EL -13002 Relocate Quarry/Hopkins Substation 60 kV Line (A & B) Description This project relocates the Quarry -Hopkins (QR/HO) 60kV sub -transmission line and associated facilities in Lanes A & B, and the nearby Alma Street area to a more physically accessible route for electric crews and equipment. When the Alma substation was removed, the current trans- mission line route was no longer required. This project will investigate relocating this line to a more acceptable location that meets technical and aesthetic requirements. Justification The old 60 kV overhead lines are located in a congested area of downtown and are difficult to access and maintain. The existing configuration is awkward and space consuming. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond S Year CIP Total Electric Fund Total 0 0 0 100,000 0 100,000 750,000 750,000 0 0 0 0 850,000 0 850,000 0 850,000 0 850,000 426 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. 0 750,000 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 0 100,000 0 C 0 O 100,000 750,000 0 0 0 O 750,000 O 100,000 O 850,000 O 750,000 0 100,000 O 850,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L-81 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 427 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: SCADA System at Utility Control Center Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -02010 SCADA Technologist configuring SCADA software SCADA System Upgrades Description This project will upgrade the Supervisory Control and Data Acquisition (SCADA) system hard- ware. The SCADA system is used to monitor and control critical assets of the City's electric, gas, and water utility systems from the Utility Control Center. Justification An upgrade to peripheral equipment is necessary each year to keep the hardware and software current, to handle the ever-increasing demands on the system and maintain manufacturer/ industry support. In addition, the Water -Gas -Wastewater SCADA that was newly integrated into the Electric SCADA system has placed additional burden on the system. Supplemental Information Annual budget amounts are for minor system upgrades/replacements. Full system upgrades are on a 3 to 4 year cycle. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total N/A 300,001 240,805 119,196 65,000 65,000 65,000 65,000 379,196 N/A 300,001 240,805 119,196 65,000 65,000 65,000 65,000 379,196 0 0 N/A N/A 428 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. 119,196 65,000 65,000 65,000 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 300,001 240,805 65,000 379,196 N/A 300,001 240,805 119,196 65,000 65,000 65,000 65,000 379,196 0 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Relationship to Comprehensive Plan Secondary Connection Element: Transportation Section: Reducing Auto Use Goal: T-1 Policy: T-3 Program: T-10 Potential Board/Commission Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 429 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -11014 I Sample of energy use information that could be available to customers Smart Grid Technology Installation Description This project will implement portions of the Smart Grid Road Map that can be cost effectively applied to the City's electric, gas, and water utility systems, resulting in operating cost savings, environmental benefits, plus an increased quality of life and productivity for the residents and businesses of Palo Alto. Justification The Smart Grid will help the City of Palo Alto achieve its goals in: energy conservation, carbon emission reduction, efficient utilization of aging infrastructure, improved system reliability, inte- gration of distributed energy resources, accommodation of battery charging demands, cost- effective commodity purchases, and meeting customer demands for information. Supplemental Information This project could include aspects dealing with: data management system, smart metering, fiber optic infrastructure improvement, distribution system automation, outage management system, load management system, demand -side management system, leak and revenue protection, cus- tomer interface to energy usage, and customer equipment control. 430 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Transfer from Gas Fund Transfer from Water Fund Total Project Phase Construction Total Prior FY 2017 Years Budget N/A FY2017 Est. FY 2020 FY 2022 5YearCIP Total 549,096 100,000 400,000 400,000 6,668,000 1,668,000 1,668,000 10,804,000 N/A 136,335 100,000 300,000 300,000 1,666,000 1,666,000 1,666,000 5,598,000 N/A 136,335 100,000 300,000 300,000 1,666,000 1,666,000 1,666,000 5,598,000 N/A 821,766 300,000 1,000,000 1,000,000 10,000,000 5,000,000 5,000,000 22,000,000 Prior Years N/A FY 2017 Budget Expenditure Schedule FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP FY 2022 Total 821,766 300,000 1,000,000 1,000,000 10,000,000 5,000,000 5,000,000 22,000,000 N/A 821,766 300,000 1,000,000 1,000,000 10,000,000 5,000,000 5,000,000 22,000,000 Beyond 5 Year CIP Total 0 0 N/A N/A 0 N/A 0 N/A Beyond 5 Year CIP 0 0 Total Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Reducing Auto Use Goal: T-1 Policy: T-3 Program: T-10 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 431 ELECTRIC FUND High voltage circuit breakers Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Summer 2020 Revised Project Start: Revised Project Completion: Project Number: EL -17002 Substation 60kV Breaker Replacement Description This project funds the purchase and replacement of high voltage circuit breakers that intercon- nect the nine electric substations and two power switching stations. The circuit breakers that are reaching the end of their recommended reliable useful life expectancy and/or are now underrated for the use. Justification A recent 60kV circuit breaker study performed for the City of Palo Alto found that the inter- rupting current rating of two of these circuit breakers on the system is not high enough to han- dle the expected maximum fault current level. Three other circuit breakers are marginal with respect to their interrupting current rating. Six additional older oil circuit breakers are obsolete and have reached or are reaching the ends of their operable lives. One oil circuit breaker has experienced a non -catastrophic failure. Should there be a fault, it could result in a failure of any one of these twelve circuit breakers to operate properly, damage to the breaker, and a pro- longed electric outage. These circuit breakers are integral and critical components of the elec- tric utility transmission system. The project will be a 10 year program replacing 1-2 breakers per year. Significant Changes 2017-2021 CIP: Project established. 432 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Prior FY 2017 Funding Source Years Budget 0 150,000 150,000 FY 2020 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total O 150,000 O 150,000 150,000 O 150,000 150,000 150,000 Expenciture Schedule 0 O 450,000 O 450,000 O 450,000 O 450,000 Prior FY 2017 Project Phase Years Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP FY 2022 Total Beyond 5 Year CIP Total Construction Total O 150,000 O 150,000 O 150,000 150,000 150,000 O 150,000 150,000 150,000 0 0 O 450,000 O 450,000 O 450,000 O 450,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Goal: N-9 Policy: N-44 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 433 ELECTRIC FUND Electric Substation transformer and bus structure Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -89044 Substation Facility Improvements Description This project involves several improvements to each of the 9 substation facilities in Palo Alto, including installation and replacement of capacitors, replacement of various substation equip- ment, renovation of security fences and entry gates, paving of driveways and parking areas in substations, upgrading of substation drainage systems, replacement of Remote Terminal Unit (RTU) equipment, bus voltage monitoring and local area network (LAN) connections, as well as other improvements. Justification The electric substations are the link between the transmission and distribution systems. At the substations, voltage levels are converted and distribution circuits branch out to provide power throughout the City. They are a key element to providing reliable electric service to residents and customers in Palo Alto. Work completed under this project help to ensure reliable operation and electric service. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total N/A N/A 433,301 200,000 295,000 195,000 200,000 200,000 200,000 1,090,000 200,000 433,301 200,000 295,000 195,000 200,000 200,000 200,000 1,090,000 200,000 N/A N/A 434 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. 295,000 195,000 200,000 200,000 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 433,301 200,000 200,000 1,090,000 200,000 N/A N/A 433,301 200,000 295,000 195,000 200,000 200,000 200,000 1,090,000 200,000 N/A Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Review: Architectural Review Board Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 435 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Electric Substations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -89038 Electric Substation used to distribute power to City of Palo Alto customers Substation Protection Improvements Description This project funds the purchase of protective overcurrent relays, circuit breakers, high voltage fuses, and other equipment used at electric substations to protect the substation equipment and circuits emanating from the substation from damage due to faults (i.e. short circuits) on the electric system. Justification The electric substations are the link between the transmission and distribution systems. At the substations, voltage levels are converted and distribution circuits branch out to provide power throughout the City. They are a key element to providing reliable electric service to residents and customers in Palo Alto. Protective equipment is used to stop power flow when there are problems on the electric system. As the electric distribution system becomes more complex and reliability more critical, maintenance of these systems is imperative. This project includes replacement of old protective devices and controls that no longer provide the level of functionality now required for more sophisticated and sensitive devices. Properly designed and operating protective systems are required to ensure public safety, reduce equip- ment damage, and minimize the impact of faults (reduction in outage durations). Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 300,000 300,000 FY 2022 5Year CIP Beyond 5 Total Year CIP Total Electric Fund Total N/A 860,187 412.144 600,000 300,000 300,000 1,800,000 300,000 N/A 860,187 412,144 600,000 300,000 300,000 300,000 300,000 1,800,000 300,000 N/A N/A 436 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. 600,000 300,000 300,000 300,000 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 860,187 412,144 300,000 1,800,000 300,000 N/A N/A 860,187 412,144 600,000 300,000 300,000 300,000 300,000 1,800,000 300,000 N/A Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L-81 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 437 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Colorado Substation Managing Department: Utilities Initial Project Start: Fall 2015 Initial Project Completion: Spring 2017 Revised Project Start: Fall 2018 Revised Project Completion: Winter 2019 Project Number: EL -16003 Substation perimeter wall providing security for the enclosed equipment Substation Security Description The electric substations are a key element of the Electric Distribution System used to provide electricity to residents and customers of Palo Alto. This project will evaluate options for protect- ing electric substations from outside vandalism and intrusion. If necessary, fences and other protections will be repaired. Staff will issue a Professional Services request for proposal with construction, if warranted and approved, to follow. Justification The recent incident involving PG&E's Metcalf Substation in South San Jose has brought about increased security concerns regarding utility sites and systems. A severe disruption to one of Palo Alto's substations could result in outages of an extended period. The Utility Site Security Improvements project (EL -04012) is addressing the aspects of visual security such as digital cameras, while this project will address the need for physical protection. Significant Changes 2017-2021 CIP: Shifting project priorities have caused the delay for the completion of this proj- ect. A consultant assessed and recommended security measures in 2017. Staff will review rec- ommendations and issue bids for selected improvements. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 1,909 248,090 248,090 250,000 250,000 1,909 248,090 248,090 250,000 250,000 0 0 0 0 O 500,000 O 500,000 O 749,999 O 749,999 438 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. 0 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 1,526 248,090 248,090 250,000 250,000 381 1,907 248,090 248,090 250,000 250,000 0 0 0 0 0 0 0 0 0 0 500,000 0 0 0 500,000 0 749,616 0 381 0 749,997 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 439 ELECTRIC FUND Electric crews preparing to enter underground vault Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -16001 Underground System Rebuild Description Underground primary electric cables and equipment have a limited life span and need to be replaced before they fail and cause outages. This project will replace underground electric equipment in areas that were originally installed underground instead of as a part of an Under- ground District. Work will include the replacement of deteriorated electrical cable, transformers, switches and enclosures. Installation of new equipment will bring the electrical system up to current construction standards. Justification The underground system cables and equipment installed prior to 1990 have an expected life of 30 years. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water in them in the winter. The water reduces the life of the equipment and electrical connections and requires that rebuilding be performed on the facilities. Utilities has specific projects to address rebuilding Underground Districts. This project will address replacing underground equipment that was installed originally as underground and not part of an Under- ground District. Significant Changes Shifting project priorities and staffing shortages have delayed identification and development of projects to replace underground facilities that fall under this CIP. 440 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2020 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total N/A 400,000 400,000 300,000 350,000 350,000 350,000 350,000 1,700,000 350,000 N/A N/A 400,000 400,000 300,000 350,000 350,000 350,000 350,000 1,700,000 350,000 N/A Expenditure Schedule Project Phase N/A FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 400,000 400,000 300,000 350,000 350,000 350,000 350,000 1,700,000 350,000 N/A 400,000 400,000 300,000 350,000 350,000 350,000 350,000 1,700,000 350,000 N/A Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 441 ELECTRIC FUND System Operator overseeing electric distribution system operations Fund: Electric Fund - Operating Category: System Improvements Project Location: Utility Control Center Managing Department: Utilities Initial Project Start: Fall 2017 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Project Number: EL -17008 Utility Control Center Upgrades Description This project will make the following improvements to the Utility Control Center: upgrade the existing lighting system, improve the operation map display by installing large video display panels, and improve the system -wide security monitoring facilities. Justification The Utilities Control Center is used to coordinate the activities of the City's Electric Utility. Within the facility there are large maps for monitoring the control of the system, video surveil- lance feeds from other utility facilities and the Supervisory Control and Data Acquisition (SCADA) system. This project will improve efficiency and operation of the room by updating map displays and the surveillance facilities to newer technologies. Supplemental Information This project reflects expenditures in prior years for unrelated improvements in the Utility Con- trol Center. Funding is added to this project on an as -needed basis. Significant Changes 2017-2021 CIP: Shifting project priorities have caused the delay for the completion of this proj- ect. 2018-2022 CIP: Staff has gone out to bid for the UCC upgrades. 442 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total Project Phase Construction Total Prior Years O 400,000 O 400,000 FY 2017 Budget O 400,000 O 400,000 400,000 100,000 400,000 100,000 0 0 0 0 Expenditure Schedule FY2017 Est. 400,000 FY 2018 100,000 400,000 100,000 FY 2019 0 0 FY 2020 0 0 0 0 FY 2021 0 0 O 100,000 O 100,000 FY 2022 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-3 Policy: C-24 Program: C-19 Environmental Impact Analysis: Possible exemption. Potential Board/Commission Review: Architectural Review Board Utilities Advisory Commission 5Year CIP Total O 100,000 O 100,000 O 500,000 O 500,000 Beyond 5 Year CIP Total O 500,000 O 500,000 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 443 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2004 Initial Project Completion: Spring 2016 Revised Project Start: Revised Project Completion: Summer 2019 Project Number: EL -04012 Security cameras for system security and monitoring Utility Site Security Improvements Description The Utilities Water and Gas Distribution Systems provide services to residents and businesses that are fundamental necessities of living and working in Palo Alto. This project will add elec- tronic security systems at utility sites to protect equipment at electric substations, water pump- ing plants, reservoirs, and gas stations from intrusion and vandalism. Justification This project addresses security risks and methods of mitigation for City utility facilities identi- fied in a utility site assessment that was completed in 2003. Recent incidents have heightened security concerns regarding utility sites and systems. This CIP implements the recommenda- tions in the site assessment report and installs equipment at two to three facilities per year. Through December 2016, 7 of 9 electric utility sites were completed. Significant Changes 2017-2021 CIP: Shifting project priorities have caused the delay for the completion of this proj- ect. Funding Sources Schedule Prior Funding Source Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 1,375, 529 69,119 33,507 86,573 50,000 50,000 50,000 1,375,529 69,119 33,507 86,573 50,000 50,000 50,000 O 236,573 O 236,573 O 1,645,609 O 1,645,609 444 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 1,100,419 69,119 33,507 86,573 50,000 50,000 50,000 275,101 0 1,375,520 69,119 33,507 86,573 50,000 50,000 50,000 0 0 0 0 0 O 236,573 0 0 O 236,573 O 1,370,499 0 275,101 O 1,645,600 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-26 Program: N-40 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 445 CITY OF PALO ALTO ELECTRIC FUND Undergrounding Projects ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 447 ELECTRIC FUND Fund: Electric Fund - Operating Category: Undergrounding Projects Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2015 Initial Project Completion: Spring 2017 Revised Project Start: Revised Project Completion: Spring 2019 Project Number: EL -13007 The damage done by copper/metal thieves can far exceed the value to the thief and cost of protection Underground Distribution System Security Description This project funds the purchase and installation of equipment to secure underground electric distribution facilities from vandalism, tampering, and theft to facilitate a safe, secure, and reli- able electric system used to provide electricity to utility customers in the City of Palo Alto. Justification In recent years, the theft of metals for scrap has escalated due to increased demand overseas and shortages of raw materials. This has included the theft of electrical wire and cast iron man- hole covers. The electric system, and to a lesser extent the dark fiber system, fuels the economy of the City as technology has become more reliant on electricity and communications systems. Significant Changes 2017-2021 CIP: Engineering evaluation design is in progress. Additional time was requested to complete evaluation of samples. Funding Sources Schedule Prior Funding Source Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 828 290,534 828 290,534 O 590,534 O 590,534 300,000 300,000 0 0 0 O 890,534 O 890,534 O 891,362 O 891,362 448 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 662 166 828 290,534 290,534 O 590,534 300,000 0 0 0 O 590,534 300,000 0 0 0 0 0 0 C O 890,534 O 0 O 890,534 0 891,196 0 166 O 891,362 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Utilities Advisory Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 449 ELECTRIC FUND Fund: Electric Fund - Operating Category: Undergrounding Projects Project Location: Along Embarcadero between Emerson and Middlefield Managing Department: Utilities Initial Project Start: Spring 2017 Initial Project Completion: Spring 2019 Revised Project Start: Spring 2019 Revised Project Completion: Spring 2021 Project Number: EL -08001 Intersection of Embarcadero Road and Waverley Street (part of Underground District 42) Underground District 42 - Embarcadero Rd Emerson/Middlefield Description This project will replace the existing overhead distribution system with an underground system along Embarcadero between Emerson and Middlefield. This project involves creating an Under- ground Utilities District and performing the work on a general benefit basis under the provisions of Utility Rule 17. This rule requires the Utility to bear the cost of the distribution system and the property owners to bear the cost of undergrounding their services. Justification Benefits of undergrounding include system improvement, higher reliability, reduced tree trim- ming, and improved aesthetics. Undergrounding has been approved to continue the ongoing underground conversion program and also because the area meets the California Public Utilities Commission rules dictating the areas where a telephone company can underground their lines. Funding Sources Schedule Prior Funding Source Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Other Total 0 0 0 O 0 O 0 50,000 1,700,000 O 0 300,000 O 50,000 2,000,000 250,000 0 250,000 O 2,000,000 O 300,000 O 2,300,000 0 2,000,000 O 300,000 O 2,300,000 450 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 O 0 2,000,000 250,000 0 O 50,000 2,000,000 250,000 0 0 0 50,000 C 0 0 O 2,250,000 O 50,000 O 2,300,000 O 2,250,000 0 50,000 O 2,300,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is categorically exempt from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 451 ELECTRIC FUND Alma Street at Embarcadero Road (part of Underground District 43) Fund: Electric Fund - Operating Category: Undergrounding Projects Project Location: Alma, Addison, Bryant, and Melville Managing Department: Utilities Initial Project Start: Spring 2018 Initial Project Completion: Spring 2019 Revised Project Start: Spring 2020 Revised Project Completion: Spring 2022 Project Number: EL -11009 Underground District 43 - Alma/ Embarcadero Description This project will replace the existing overhead distribution system with an underground system in the area bounded by Alma, Addison, Bryant, and Melville. This project involves creating an Underground Utilities District and performing the work on a general benefit basis under the provisions of Utility Rule 17. This rule requires the Utility to bear the cost of the distribution sys- tem and the property owners to bear the cost of undergrounding their services. The design phase of this project will start in Fiscal Year 2020. Justification Benefits of undergrounding include system improvement, higher reliability, reduced tree trim- ming and improved aesthetics. Undergrounding has been approved to continue the ongoing underground conversion program and also because the area meets California Public Utilities Commission rules dictating the areas where a telephone company can underground their lines. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Other Total 0 0 0 0 0 0 0 0 0 0 0 O 150,000 1,700,000 O 0 300,000 O 150,000 2,000,000 500,000 2,350,000 0 300,000 500,000 2,650,000 0 2,350,000 O 300,000 O 2,650,000 452 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total O 0 0 0 0 0 2,000,000 500,000 2,500,000 O 0 0 0 0 150,000 0 0 150,000 O 0 0 0 0 150,000 2,000,000 500,000 2,650,000 O 2,500,000 0 150,000 O 2,650,000 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-10 Policy: N-44 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Utilities Advisory Commission Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L -80,L-81 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 453 ELECTRIC FUND Fund: Electric Fund - Operating Category: Undergrounding Projects Project Location: 400 block of West Charleston and El Camino Real Managing Department: Utilities Initial Project Start: Spring 2015 Initial Project Completion: Spring 2017 Revised Project Start: Spring 2017 Revised Project Completion: Winter 2019 Project Number: EL -12001 Overhead facilities at the intersection of Arastradero Road and El Camino Real (part of Underground District 46) Underground District 46 - Charleston/ El Camino Real Description This project includes the costs to underground the existing overhead distribution system in the area along the 400 block of West Charleston and El Camino Real. Undergrounding will be com- pleted by Fiscal Year 2019, and the overhead system will be removed. Justification Benefits of undergrounding include system improvement, higher reliability, reduced tree trim- ming, and improved aesthetics of this busy intersection. Funding has been approved to con- tinue the ongoing underground conversion program and also because the area meets California Public Utilities Commission rules dictating the areas where a telephone company can under- ground their lines. Significant Changes 2017-2021 CIP: Due to safety concerns this project has been re -prioritized and moved up by one year. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5Year CIP Total Beyond 5 Year CIP Total Electric Fund Other Total 142,687 0 142,687 611,267 0 611,267 611,267 700,000 0 200,000 611,267 900,000 0 0 O 0 O 0 0 0 0 O 700,000 0 200,000 O 900,000 0 1,453,954 O 200,000 O 1,653,954 454 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 114,148 611,267 611,267 900,000 28,536 142,684 611,267 611,267 900,000 O 0 0 0 O 0 0 0 0 0 0 C O 900,000 O 0 O 900,000 O 1,625,415 0 28,536 O 1,653,951 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Utilities Advisory Commission Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L -80,L-81 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 455 ELECTRIC FUND Fund: Electric Fund - Operating Category: Undergrounding Projects Project Location: Middlefield, Homer Avenue, Webster Street, and Addion Avenue Managing Department: Utilities Initial Project Start: Spring 2013 Initial Project Completion: Spring 2016 Revised Project Start: Revised Project Completion: Winter 2018 Project Number: EL -11010 Overhead facilities that will be undergrounded as part of Underground District 47 Underground District 47 -Middlefield, Homer, Webster, Addison Description This project includes the design costs to underground the existing overhead distribution sys- tem. Undergrounding will be completed in Fiscal Year 2018 and the overhead system will be removed. Justification Benefits of undergounding include system improvement, higher reliability, reduced tree trim- ming, and improved aesthetics. Funding has been approved to continue the ongoing under- ground conversion program and also because the area meets California Public Utilities Commission rules dictating the areas where a telephone company can underground their lines. Underground District 47 is bounded by Middlefield, Homer Avenue, Webster Street, and Addi- son Avenue. Funding Sources Schec ule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Other Total 1,394,805 1,151,608 481,014 476,976 1,105,161 0 0 0 2,499,966 1,151,608 481,014 476,976 0 0 0 0 0 0 0 0 O 476,976 O 0 O 476,976 0 2,352,795 O 1,105,161 O 3,457,956 456 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ELECTRIC FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. 0 0 0 0 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 1,999,968 1,151,608 481,014 476,976 499,986 2,499,954 1,151,608 481,014 476,976 0 0 0 0 C 0 0 O 476,976 0 O 476,976 0 O 2,957,958 0 499,986 O 3,457,944 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Utilities Advisory Commission Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L -80,L-81 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 457 CITY OF PALO ALTO FIBER OPTICS FUND CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 459 Overview FIBER OPTICS FUND The City of Palo Alto is the only municipality in California that operates a full suite of City - owned utility services. The most recent addition to this list of services provided to City of Palo Alto residents and customers is the leasing of "dark" fiber on a fiber optic loop, built by the City in 1996. For the 2018-2022 Capital Improvement Program, expenditures of $3.45 million are programmed, with $1.65 million allocated in Fiscal Year 2018. Major projects funded in the 2018- 2022 CIP include the Fiber Optics Customer Connections ($1.25 million) and Fiber Optics Net- work System Improvements ($1.00 million). The budget for the Fiber Optics CIP is broken into two separate categories: Capacity Improvements and Customer Connections. Capacity Improvements With the advance in technology, increase in online services, and increase in data transmission needs to meet consumer demand, the capability afforded by fiber optic cables is increas- ingly in demand. To ensure reli- able fiber optic service to City of Palo Alto residents and custom- ers, fiber optic system compo- $2,000,000 $1,600,000 $1,200,000 $800,000 $400,000 $0 Fiber Optics Fund Capital Expenditures I t I t I t I t FY 2014 FY 2016 FY 2018 FY 2020 FY 2022 Actuals Actuals Adopted Projected Projected nents (fiber optic cable and splice cabinets) need to be upgraded or added to increase capacity; replaced or protected from damage by animals; and rerouted away from hazardous conditions. Infrastructure Inventory CLASSIFICATION QUANTITY Route Miles of Backbone Fiber Cable Miles of Overhead Fiber Optic Cable Miles of Underground Fiber Optic Cable 42 25 60 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 460 FIBER OPTICS FUND Recent Accomplishments ▪ Upgraded the downtown backbone between a number of splice points to improve fiber infrastructure and efficiency for customer connections and free up fibers. • Upgraded AutoCAD fiber maps to include Advanced Modeling Extension module for the Geographic Information System. • Upgraded the dark fiber network from University Avenue to Lytton Avenue at Bryant Street to add capacity and improve efficiency for downtown businesses • Completed upgrade of fiber maps to Utilities GIS system, enabling a single view of multiple utility infrastructures • Conducted a physical audit of the dark fiber network to improve network performance and add capacity 2018-2022 Capital Improvement Program Recurring Projects There is one recurring project in the Capacity Improvements Category: the Fiber Optics Net- work System Improvements. This project extends the "dark" fiber optic network around Palo Alto through the development of fiber sub -rings and completion of general improvements to the fiber system. The annual funding for this project remains at $0.20 million throughout the CIP. Non -Recurring Projects As part of the 2018-2022 Capital Improvement Program, one project is included within this cat- egory: Fiber Optic System Rebuild (Fiscal Year 2018: $1.20 million; total cost: $1.25 million). This project is expected to extend through Fiscal Year 2018 and will rebuild portions of the "dark" fiber optics network. Certain sections of the system have reached capacity limiting the City's ability to provide fiber optics service to all potential customers. Rebuilding portions of the "dark" fiber optic network includes installation of additional fiber optic cables in the Stanford Research Park area and replacement of several below ground splice closures with pad -mounted pedestals. Customer Connections As customers continually change their fiber optic needs due to equipment additions, new con- struction, building expansions, building remodels, teardowns and rebuilds, and new building occupancy types, the fiber optics system must evolve to meet these needs. Projects in this cat- egory include work required to meet the needs of customers who have applied for new or upgraded fiber optic service. The connection costs associated with new or upgraded connec- tions are offset by charges to the customer. Recent Accomplishments ▪ Several services installed for Stanford University offsite facilities and other customers in the Stanford Research Park area. FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 461 FIBER OPTICS FUND 2018-2022 Capital Improvement Program Recurring Projects In the Customer Connections category there is one recurring project: Fiber Optics Customer Connections. In the 2018-2022 Capital Improvement Program, recurring funding in this project remains at $0.25 million. This project provides funding for the installation of fiber optic infra- structure for new service connections. Non -Recurring Projects There are no non -recurring projects in this category. Summary of Capital Activity FIBER OPTICS FUND Project Number Project Title FY 2016 Actuals FY 2017 Estimate FY 2018 Adopted FY 2019 FY 2020 FY 2021 FY 2022 5 -Year Total Source of Funds Other Revenues FO 10000 Fiber Optics Customer Connections: Connection Charges 91,085 120,000 200,000 200,000 200,000 200,000 200,000 1,000,000 Other Revenues Total 91,085 120,000 200,000 200,000 200,000 200,000 200,000 1,000,000 Total Sources 91,085 120,000 200,000 200,000 200,000 200,000 200,000 1,000,000 Use of Funds Capacity Improvements FO -10001 Fiber Optics Network System Improvements 267,321 367,365 200,000 200,000 200,000 200,000 200,000 1,000,000 FO -16000 Fiber Optic System Rebuild 140,875 50,000 1,200,000 0 0 0 0 1,200,000 Capacity Improvements Total 408,196 417,365 1,400,000 200,000 200,000 200,000 200,000 2,200,000 Customer Connections FO -10000 Fiber Optics Customer Connections 158,654 255,360 250,000 250,000 250,000 250,000 250,000 1,250,000 Customer Connections Total 158,654 255,360 250,000 250,000 250,000 250,000 250,000 1,250,000 Total Uses 566,850 672,725 1,650,000 450,000 450,000 450,000 450,000 3,450,000 462 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET FIBER OPTICS FUND • CITY OF PAL O ALT O FISC AL YE AR 2018 CAPIT AL BUDGET 4 y The C i t y o f Palo Alto This map is a product of the City of Palo Ado GlS FIBER OPTIC FUND 2018-2022 CAPITAL I MPROVEMENT PROGRA M FIBER OPTICS FUND 464 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET FIBER OPTICS FUND Capacity Improvements FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 465 FIBER OPTICS FUND Fiber optic crew installing new fiber optic cables Fund: Fiber Optics Category: Capacity Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: FO -10001 Fiber Optics Network System Improvements Description This project provides funding to improve reliability within the fiber optic network system. Typi- cal activities in this project include: purchasing, upgrading, and installing fiber optic cables, con- duits, and splice enclosures. Justification This project promotes the formation of a competitive market for telecommunications in Palo Alto, accelerating the pace at which high -quality, low-cost, advanced telecommunications ser- vices are delivered to the residents and businesses of Palo Alto. It does so while limiting the negative impacts on Palo Alto's environment by using pre-existing conduit and poles. Finally, it enables the Fiber Optics Fund to generate additional revenues through the enhanced use of its conduit and poles. Supplemental Information The Fiber Optics Utility continues to add capital improvements in the form of additional fiber in congested areas as well as areas of predicted growth. Funding Sources Schedule Prior Funding Source Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Fiber Optics Fund Total N/A N/A 367,035 367,365 200,000 200,000 200,000 200,000 200,000 1,000,000 367,035 367,365 200,000 200,000 200,000 200,000 200,000 1,000,000 0 0 N/A N/A 466 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET FIBER OPTICS FUND Expenditure Schedule Prior FY 2017 Project Phase Years Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction N/A 367,035 367,365 200,000 200,000 200,000 200,000 200,000 1,000,000 0 N/A Total N/A 367,035 367,365 200,000 200,000 200,000 200,000 200,000 1,000,000 0 Relationship to Comprehensive Plan Primary Connection Element: Business & Economics Section: Growth Goal: B-3 Policy: B-13 Program: B-4 Potential Board/Commission Review: Architectural Review Board Utilities Advisory Commission Environmental Impact Analysis: This project is categorically exempt form CEQA under section 15302. N/A FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 467 FIBER OPTICS FUND Fund: Fiber Optics Category: Capacity Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2016 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Project Number: FO -16000 Fiber optic splice closer ready for inspection and work Fiber Optics System Rebuild Description This system capacity improvement project rebuilds portions of the "dark" fiber optic network around Palo Alto which, in turn, is leased to parties providing telecommunication services to cit- izens and businesses in Palo Alto. The rebuild projects will install new aerial duct or substruc- tures (conduit and boxes), and additional fiber backbone cable to increase capacity for sections of the dark fiber ring that are at or near capacity, and allow the Utilities Department to meet customer requests for service. The rebuild project areas are mainly comprised of the Stanford Research Park, Palo Alto Internet Exchange, and Downtown areas. Justification The Dark Fiber system was constructed in the early 1990s and started leasing fibers to custom- ers in 1996. Since that time several sections of the dark fiber system have reached capacity and limited the City's ability to serve its customers. This project improves the ability to maintain a competitive market for telecommunications in Palo Alto, accelerating the pace at which high quality, low cost, advanced telecommunications services are delivered to the residents and businesses of Palo Alto. Work included in the project is intended to increase system capac- ity and improve system reliability. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Beyond 5 Year CIP Total Fiber Optics Fund Total O 1,250,000 O 1,250,000 50,000 1,200,000 50,000 1,200,000 0 0 0 0 0 O 1,200.000 O 1,200,000 0 1,250,000 0 1,250,000 468 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET FIBER OPTICS FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. 0 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction O 1,250,000 50,000 1,200,000 O 1,200,000 O 1,250,000 Total O 1,250,000 50,000 1,200,000 0 0 0 O 1,200,000 O 1,250,000 Relationship to Comprehensive Plan Primary Connection Element: Business & Economics Section: Growth Goal: B-3 Policy: B-13 Program: B-4 Potential Board/Commission Review: Architectural Review Board Utilities Advisory Commission Environmental Impact Analysis: This project is categorically exempt form CEQA under section 15302. FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 469 CITY OF PALO ALTO FIBER OPTICS FUND Customer Connections FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 471 FIBER OPTICS FUND Technician installing new fiber optic cables Fund: Fiber Optics Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: FO -10000 Fiber Optics Customer Connections Description This project provides funding for the installation of fiber optic infrastructure for new service connections. Typical activities in this project include: purchasing, upgrading, and installing fiber optic cables, conduits, and splice enclosures at customer sites. Justification This project promotes the formation of a competitive market for telecommunications in Palo Alto, accelerating the pace at which high -quality, low-cost, advanced telecommunications ser- vices are delivered to businesses while limiting the negative impacts on Palo Alto's environment by using existing conduits and poles rather than adding additional infrastructure to the system. Finally, it enables the Fibers Optic Fund to generate additional revenues through the enhanced use of its conduits and poles. Supplemental Information The cost to the Fiber Optics Fund associated with new service connections and the City's cost of ownership are billed to the requesting parties. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Fiber Optics Fund Other N/A 55,360 135,360 50,000 50,000 50,000 50,000 50,000 250,000 N/A 200,000 120,000 200,000 200,000 200,000 200,000 200,000 1,000.000 0 0 N/A N/A Total N/A 255,360 255,360 250,000 250,000 250,000 250,000 250,000 1,250,000 0 N/A 472 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET FIBER OPTICS FUND Expenditure Schedule Prior FY 2017 Project Phase Years Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 255,360 N/A 255,360 255,360 250,000 250,000 250,000 250,000 250,000 1,250,000 255,360 250,000 250,000 250,000 250,000 250,000 1,250,000 0 0 Relationship to Comprehensive Plan Primary Connection Element: Business & Economics Section: Growth Goal: B-3 Policy: B-13 Program: B-4 Potential Board/Commission Review: Architectural Review Board Utilities Advisory Commission Environmental Impact Analysis: This project is categorically exempt form CEQA under section 15302. N/A N/A FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 473 CITY OF PALO ALTO GAS FUND CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 475 Overview The City of Palo Alto is the only municipality in California that operates a full suite of City - owned utility services. The municipal gas distribution system began operation in 1917. It pro- vides safe, reliable, and cost effective gas service to residents and customers of Palo Alto. For the 2018-2022 Capital Improvement Program (CIP), approximately $32.69 million is pro- grammed, with $5.98 million allocated in Fiscal Year 2018. Overall, a total of 12 projects are pro- grammed for the 5 -year CIP. Major projects funded in the 2018-2022 CIP include Gas Main Replacements (cumulative total of $19.48 million), Gas System Customer Connections ($7.80 million), and Gas Meters and Regulators ($1.94 million). The budget for the Gas Fund CIP is bro- ken into three separate categories: Customer Connections, Gas Main Replacements, and Sys- tem Improvements. Gas Fund Capital Expendiures Customer Connections $10,000,000 $8,000,000 •• As customers continually change ' •• •-• their gas needs due to equip- $6.000,000 • —� — ment additions, new construc- tion, building expansions, $4,000,000 building remodels, tear -downs i and rebuilds, and new building $2,000,000 occupancy types, the gas system must evolve to meet these $0 needs. The Gas System Cus- FY 2014 FY 2016 FY 2018 FY 2020 FY 2022 tomer Connections project, Actuals Actuals Adopted Projected Projected which is the largest project within the Gas Fund ($1.27 million in Fiscal Year 2018, $6.72 million over the 2018-2022 CIP), is accounted for within this category. This project allows for the com- pletion of work required to meet the needs of customers who have applied for new or upgraded gas service. The Gas Fund pays for a portion of this project, while remaining costs are sup- ported by reimbursements from customers for project work performed by the City. Infrastructure Inventory CLASSIFICATION QUANTITY Total miles of gas main distribution system Total miles of gas service extension to resi- dents and businesses Number of gas receiving stations 210.31 miles 205.55 miles 4 Recent Accomplishments In Fiscal Year 2016 the Utilities Gas Division completed approximately 168 customer service projects, at a cost of $1.32 million. 476 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET GAS FUND 2018-2022 Capital Improvement Program Recurring Projects A total of $7.80 million is programmed for Customer Connection recurring projects in the 2018- 2022 CIP, with $1.47 million allocated in Fiscal Year 2018. Recurring projects in this category include the following: • Gas System Customer Connections (Fiscal Year 2018: $1.27 million; 5 -Year CIP: $6.72 million) • System Extensions - Unreimbursed (Fiscal Year 2018: $0.20 million; 5 -Year CIP: $1.09 million) Non -Recurring Projects There are no non -recurring projects under this category. Gas Main Replacements The Gas Main Replacements category accounts for the replacement of inadequately -sized and structurally deficient gas mains that are subject to corrosion or reaching the end of their expected life. The Utilities Department coordinates with the Public Works Department's street maintenance projects to minimize damage to the City's pavement and maximize cost efficiency. In the next five years, it is anticipated that 90,391 linear feet of gas mains, or 8 percent of the entire system, will be replaced. The 2018-2022 CIP includes $19.48 million in funding for proj- ects within this category. Recent Accomplishments • Completed the design and construction of approximately 69,700 linear feet of gas mains and 996 gas service extensions from the City's main distribution system with the recent CIP project Gas Main Replacement (GMR) projects 19, 20, & 21. • Completed the design of gas main replacement project GMR 22 to replace approximately 19,440 linear feet of gas main pipelines and 367 service pipelines. 2018-2022 Capital Improvement Program Recurring Projects There are no recurring projects under this category. Non -Recurring Projects Six Gas Main Replacement (GMR) projects are included in the 2018-2022 CIP (Fiscal Year 2018: $3.62 million; 5 -Year CIP: $19.48 million). One new Gas ABS/Tenite Replacement project is scheduled to start in Fiscal Year 2019 (Fiscal Year 2018: $0.00 million; 5 -year CIP: $1.50 million). System Im orovements To ensure reliable gas services for the City of Palo Alto residents and customers, gas infrastruc- ture must be replaced upon reaching the end of its expected life. The System Improvements GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 477 GAS FUND category includes three projects during the 2018-2022 CIP at a total cost of $3.90 million, with $0.90 million allocated in Fiscal Year 2018. Recent Accomplishments Completed building the gas distribution system model. 2018-2022 Capital Improvement Program Recurring Projects There are three funded recurring projects in the System Improvements category in the 2018- 2022 CIP: Gas Distribution System Improvements (Fiscal Year 2018: $0.48 million, 5 -Year CIP: $1.51 million), Gas Equipment and Tools (Fiscal Year 2018: $0.05 million, 5 -Year CIP: $0.45 mil- lion), and Gas Meters and Regulators (Fiscal Year 2018: $0.37 million, 5 -Year CIP: $1.94 million). Non -Recurring Projects There are no non -recurring projects under this category in the 2018-2022 CIP. Please refer to the City of Palo Alto Utilities webpage to confirm project details: http:// www.cityofpaloalto.org/gov/depts/utl/projects/default.asp Summary of Capital Activity GAS FUND Project Number Source of Funds Project Title FY 2016 FY 2017 FY 2018 Actuals Estimate Adopted FY 2019 FY 2020 FY 2021 II FY 2022 5 -Year Total Other Revenues GS -80017 Gas System, Customer Connections Other Revenue Total 964,858 1,017,000 1,047,510 1,078,935 1,111.303 1,144,642 1,178,981 5,561,371 964,858 1,017,000 1,047,510 1,078,935 1,111,303 1,144,642 1,178,981 5,561,371 Total Sources 964,858 1,017,000 1,047,510 1,078,935 1,111,303 1,144,642 1,178,981 5,561,371 Use of Funds Customer Connections GS -80017 Gas System, Customer Connections GS -03009 System Extensions - Unreimbursed Customer Connections Total 1,252,556 1,247,236 1,265,355 1,303,315 1,342,415 1,382,688 1,424,169 6,717,942 72,200 75,000 204,455 210,590 216,908 223,415 230,117 1,085,485 1,324,756 1,322,236 1,469,810 1,513,905 1,559,323 1,606,103 1,654,286 7,803,427 Gas Main Replacements GS -18000 Gas ABS/Tenite Replacement Project 0 0 0 1,500,000 0 0 0 1,500,000 GS -09002 Gas Main Replacement - Project 19 68,899 0 0 0 0 0 0 0 GS -10001 Gas Main Replacement - Project 20 23,297 0 0 0 0 0 0 0 478 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET GAS FUND Project Number GS -11000 GS -12001 Gas Main Replacement - Project 22 GS -13001 GS -14003 Gas Main Replacement - Project 24 GS -15000 GS -16000 Gas Main Replacement - Project 26 GS -20000 Project Title Gas Main Replacement - Project 21 Gas Main Replacement - Project 23 Gas Main Replacement - Project 25 Gas Main Replacement - Project 27 FY 2016 Actuals FY 2017 Estimate FY 2018 Adopted FY 2019 FY 2020 FY 2021 FY 2022 678,845 0 0 0 0 0 0 348,143 132,217 3,254,782 0 0 0 0 O 42,500 363,000 3,588,510 0 0 0 O 0 0 640,000 3,100,000 0 0 O 0 0 0 659,000 3,200,000 0 O 0 0 0 0 678,200 3,300,000 O 0 0 0 0 700,000 5 -Year Total 0 3,254,782 3,951,510 3,740,000 3,859,000 3,978,200 700,000 Gas Main Replacements Total 1,119,183 174,717 3,617,782 5,728,510 3,759,000 3,878,200 4,000,000 20,983,492 System Improvements GS -11002 GS -14004 GS -13002 GS -80019 GS -01019 GS -15001 Gas Distribution System Improvements Gas Distribution System Model Gas Equipment and Tools Gas Meters and Regulators GPS Global Positioning Security at City Gas Receiving Stations System Improvements Total 201,082 166,946 480,048 246,036 253,417 261,020 268,851 1,509,372 33,981 0 0 0 0 0 0 0 47,763 30,000 50,000 100,000 100,000 100,000 100,000 450,000 42,872 659,957 365,681 376,652 387,952 399,591 411,579 1,941,455 641 0 0 0 0 0 0 0 15,942 0 0 0 0 0 0 0 342,281 856,903 895,729 722,688 741,369 760,611 780,430 3,900,827 Total Uses 2,786,220 2,353,856 5,983,321 7,965,103 6,059,692 6,244,914 6,434,716 32,687,746 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 479 CITY OF PALO ALTO Gas Projects CIP Construction Projects FY'18-FY'22: FY'18 (GMR 22) FY'19 (GMR 23) FY'20 (GMR 24) FY'21 (GMR 25) FY'22 (GMR 26) Th e City of Palo Alto This map is a product of the City of Palo Alt o GIS G AS FUND 2018-2022 CAPITAL IMPROVEMENT PROGR AM GAS FUND • CITY OF PALO ALTO FISC AL YEAR 2018 C APITAL BUDGET 481 ssantos, 2017-07-2607:02,45 Gas Fund Map 2018-2022(0—mops1Encompaso8dmin\PersonaPssantos.mdb) This document is a graphic repres entation only of best availabl e so urc es. The City of Palo Alt o assumes no responsibility f ar any errors . ©1989 to 2016 Gay of Pal Alto GAS FUND 482 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET GAS FUND Customer Connections GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 483 GAS FUND Gas System Customer Connections Fund: Gas Fund - Operating Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: GS -80017 Gas System, Customer Connections Description This funding allows for the Gas Distribution System to be extended in order to provide gas ser- vice to new customers and augment service to customers with increased natural gas demands. Improvements include new mains, services, valves, regulators, meters, and accessories. Justification This project upgrades infrastructure to provide gas service connections to new customers, meet changes in existing customer service demands, and respond to changes in gas service require- ments due to new development or redevelopment. This project is funded partially from reim- bursements by customers. Significant Changes 2015-2019 CIP: Project was retitled from "Gas Systems Extensions". Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5YearCIP Beyond 5 Total Year CIP Total Gas Fund Other Total N/A 230,236 230,236 217,845 224,380 231,112 238,046 245,188 1,156,571 1,200,000 N/A 1,017,000 1,017,000 1,047,510 1,078,935 1.111,303 1,144,642 1,178,981 5,561,371 266,894 N/A 1,247,236 1,247,236 1,265,355 1,303,315 1,342,415 1,382,688 1,424,169 6,717,942 1,466,894 N/A N/A N/A 484 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET GAS FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 1,247,236 1,247,236 1,265,355 1,303,315 1,342,415 1,382,688 1,424,169 6,717,942 1,466,894 N/A N/A 1,247,236 1,247,236 1,265,355 1,303,315 1,342,415 1,382,688 1,424,169 6,717,942 1,466,894 N/A Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 485 GAS FUND Fund: Gas Fund - Operating Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: GS -03009 New gas main being installed by horizontal direction drill (HDD) method System Extensions - Unreimbursed Description This funding allows for the replacement of existing sections of the Gas Distribution System. This project will ensure continuous gas service to existing customers. Improvements include replace- ment of existing main sections, services, valves, regulators, meters, and accessories. Justification This project replaces gas distribution and existing customer service infrastructure. Existing gas service connections are replaced by the Gas Utility to maintain customer service. This project will capture non -reimbursed capital assets installed by staff. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY 2018 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Gas Fund Total N/A 319,701 75,000 204,455 210,590 216,908 223,415 230,117 1,085,485 237,021 N/A N/A 319,701 75,000 204,455 210,590 216,908 223,415 230,117 1,085,485 237,021 N/A Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 319,701 N/A 319,701 75,000 204,455 210,590 216,908 223,415 230,117 1,085,485 237,021 75,000 204,455 210,590 216,908 223,415 230,117 1,085,485 237,021 N/A N/A 486 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET GAS FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 487 CITY OF PALO ALTO GAS FUND Gas Main Replacements GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 489 GAS FUND Installed PE gas service pipe Fund: Gas Fund - Operating Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Winter 2018 Initial Project Completion: Summer 2019 Revised Project Start: Revised Project Completion: Project Number: GS -18000 Gas ABS/Tenite Replacement Project Description This project replaces approximately 250 gas services using Acrylonitrile-butadiene-styrene (ABS) or tenite gas pipes. These gas services are located in various neighborhoods throughout the City. The Distribution Integrity Management Plan (DIMP) has identified ABS/tenite gas pipes as a priority to be replaced. Justification Over time Acrylonitrile-butadiene-styrene (ABS) pipes develop an elliptical shape with brittle sidewalls and have become vulnerable to rapid crack propagation failure. In addition, these ser- vices do not have tracer wires and are hard to locate. This project is needed to reduce the City's liability exposure due to material failure or damage caused by construction dig -ins. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by ABS and tenite material with high probability and consequences scores. The number of gas services is subject to change upon further validation. Funding Sources Schedule Prior FY 2017 Funding Source Years Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Gas Fund Total 0 0 0 0 0 O 1,500,000 O 1,500,000 0 0 0 0 O 1,500,000 O 1,500,000 O 1,500,000 O 1,500,000 490 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET GAS FUND Expenditure Schedule Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 0 0 0 0 0 O 1,500,000 O 1,500,000 0 0 0 0 O 1,500,000 O 1,500,000 O 1,500,000 O 1,500,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Program: N-63 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 491 Fund: Gas Fund - Operating Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2015 Initial Project Completion: Winter 2017 Revised Project Start: Revised Project Completion: Project Number: GS -12001 New gas main being installed by horizontal direction drill (HDD) method Gas Main Replacement -Project 22 Description This project replaces approximately 23,960 linear feet (which represents 2.1% of the City's Gas distribution system) of leaking, inadequately -sized, and structurally deficient gas mains and ser- vices located on various streets, including the Stanford Shopping, Midtown, and El Camino Real business districts. Staff identifies problematic mains/services by researching maintenance and leak histories, analyzing performance of the entire gas distribution system, and considering risks ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services, located in business districts, and steel mains and services with ineffective corrosion protection, also known in the industry as cathodic protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities, located within business districts, assigned the highest probability and consequences scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities web - page to confirm project details. 492 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET GAS FUND Funding Sources Schedule Funding Source Gas Fund Total Prior FY 2017 Years Budget 654,826 3,487,842 654,826 3,487,842 132,217 3,254,782 132,217 3,254,782 0 0 FY 2020 0 0 0 Expenditure Schedule FY 2022 5 Year CIP Total O 3,254,782 O 3,254,782 Beyond 5 Year CIP Total O 4,041,825 O 4,041,825 Project Phase Construction Design Total Prior Years FY 2017 Budget 523,860 3,487,842 130,963 0 654,823 3,487,842 FY2017 Est. FY 2018 132,217 3,254,782 0 0 132,217 3,254,782 FY 2019 FY 2020 FY 2021 0 0 0 0 0 0 5 Year CIP FY 2022 Total O 3,254,782 0 0 O 3,254,782 Beyond Year CIP 111 O 3,910,859 O 130,963 O 4,041,822 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 493 GAS FUND Installation of new HDP gas service main Fund: Gas Fund - Operating Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2016 Initial Project Completion: Winter 2018 Revised Project Start: Summer 2018 Revised Project Completion: Winter 2020 Project Number: GS -13001 Gas Main Replacement -Project 23 Description This project replaces approximately 15,612 linear feet (which represents 1.4% of the City's Gas distribution system) of gas mains and services that are leaking, inadequately -sized, and struc- turally deficient. These replacements are located on various streets in Evergreen Park, College Terrace, Ventura, Green Acres, and Midtown neighborhoods. Staff identifies problematic mains/ services by researching maintenance and leak histories, analyzing performance of the entire gas distribution system, and considering risks ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services located in business districts, and steel mains and services with ineffective corrosion protection (aka cathodic protection). This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities, located within business districts, assigned the highest probability and consequences scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities web - page for the most recent project details. Significant Changes 2018-2022 CIP: This project is postponed to start in FY 2018 due to GMR 22 being delayed. 494 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET GAS FUND Funding Sources Schedule Funding Source Gas Fund Total Prior FY 2017 Years Budget O 3,630,650 O 3,630,650 42,500 363,000 3,588,510 FY2017 Est. 363,000 3,588,510 42,500 FY 2020 0 0 0 Expenciture Schedule 0 FY 2022 5 Year CIP Total O 3,951,510 O 3,951,510 Beyond 5 Year CIP Total O 3,994,010 O 3,994,010 Project Phase Construction Design Total Prior Years FY 2017 Budget O 3,630,650 O 0 O 3,630,650 FY2017 Est. 0 42,500 42,500 FY 2018 FY 2019 0 3,588,510 363,000 0 363,000 3,588,510 FY 2020 FY 2021 0 0 0 0 5 Year CIP FY 2022 Total O 3,588,510 O 363,000 O 3,951,510 Beyond 5 Year CIP Total O 3,588,510 O 405,500 O 3,994,010 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 495 GAS FUND Fund: Gas Fund - Operating Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2019 Revised Project Completion: Winter 2021 Project Number: GS -14003 Installation of new HDP gas service main Gas Main Replacement -Project 24 Description This project replaces approximately 24,030 linear feet (which represents 2.1% of the City's Gas distribution system) of leaking, inadequately -sized, and structurally deficient gas mains and ser- vices located on various streets in neighborhoods of Research Park, Green Acres, Charleston Terrace and the Stanford Industrial business districts. Staff identifies problematic mains/services by researching maintenance and leak histories, analyzing performance of the entire gas distri- bution system, and considering risks ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services located in business districts, and steel mains and services with ineffective corrosion protection (aka cathodic protection). This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities, located within business districts, assigned the highest probability and consequences scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities web - page for the most recent project details. Significant Changes 2018-2022 CIP: Due to delays of GMR 22 and GMR 23, GMR 24 is being postponed to FY 2019. 496 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET GAS FUND Funding Sources Schedule Funding Source Gas Fund Total Prior Years FY 2017 Budget O 640,000 O 640,000 FY2017 Est. 0 0 FY 2018 FY 2019 FY 2020 O 640,000 3,100,000 O 640,000 3,100,000 FY 2021 Expenditure Schedule 0 0 FY 2022 5 Year CIP Total O 3,740,000 O 3,740,000 Beyond 5 Year CIP Total O 3,740,000 O 3,740,000 Project Phase Construction Design Total FY2017 Est. O 0 0 O 640,000 0 O 640,000 0 FY 2018 FY 2019 FY 2020 O 0 3,100,000 O 640,000 0 O 640,000 3,100,000 FY 2021 0 0 0 FY 2022 5Year CIP Total Beyond 5 Year CIP O 3,100,000 0 3,100,000 O 640,000 0 640,000 O 3,740,000 0 3,740,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 497 GAS FUND New gas service meter and regulating equipment Fund: Gas Fund - Operating Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2018 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2020 Revised Project Completion: Winter 2022 Project Number: GS -15000 Gas Main Replacement -Project 25 Description This project replaces approximately 21,623 linear feet (which represents 1.9% of the City's Gas distribution system) of leaking, inadequately -sized, and structurally deficient gas mains and ser- vices located on various streets in the neighborhoods of Palo Verde, Midtown, Evergreen, and Ventura. Staff identifies problematic mains/services by researching maintenance and leak histo- ries, analyzing performance of the entire gas distribution system, and considering risks ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services, located in business districts, and steel mains and services with ineffective corrosion protection, also known in the industry as cathodic protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities, located within business districts, assigned the highest probability and consequences scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities web - page for the most recent project details. 498 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET GAS FUND Significant Changes 2018-2022 CIP: Project postponed to begin in FY 2020 due to GMR 22 being delayed. Funding Sources Schedule Funding Source Gas Fund Total Prior Years 0 FY 2017 Budget 0 0 FY2017 Est. 0 0 FY 2018 0 0 FY 2019 FY 2020 FY 2021 O 659,000 3,200,000 O 659,000 3,200,000 Expenciture Schedule FY 2022 5 Year CIP Total O 3,859,000 O 3,859,000 Beyond 5 Year CIP Total 0 3,859,000 O 3,859,000 Project Phase Construction Design Total Prior Years 0 0 0 FY 2017 Budget 0 0 0 FY2017 Est. FY 2018 0 0 O 0 O 0 • FY 2020 FY 2021 O 0 3,200,000 O 659,000 0 O 659,000 3,200,000 FY 2022 5 Year CIP Total O 3,200,000 O 659,000 O 3,859,000 Beyond 5 Year CIP Total O 3,200,000 O 659,000 O 3,859,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 499 GAS FUND Gas Main Replacement - Project 26 Fund: Gas Fund - Operating Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Summer 2021 Revised Project Completion: Winter 2023 Project Number: GS -16000 Gas Main Replacement -Project 26 Description This project replaces approximately 13,471 linear feet (which represents 1.2% of the City's Gas distribution system) of leaking, inadequately -sized, and structurally deficient gas mains and ser- vices located on various streets in the University Park and Crescent Park neighborhoods. Staff identifies problematic mains/services by researching maintenance and leak histories, analyzing performance of the entire gas distribution system, and considering risks ratings of the Distribu- tion Integrity Management Plan. Justification The project will target replacing PVC mains and services, located in business districts, and steel mains and services with ineffective corrosion protection, also known in the industry as cathodic protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities, located within business districts, assigned the highest probability and consequences scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities web - page for the most recent project details. 500 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET GAS FUND Significant Changes 2018-2022 CIP: Due to delays of GMR 22 and GMR 23, this project is postponed to FY 2021. Funding Sources Schedule Funding Source Gas Fund Total Prior Years 0 FY 2017 Budget 0 0 FY2017 Est. 0 0 FY 2018 0 0 FY 2019 0 0 FY 2020 FY 2021 FY 2022 5 Year CIP Total 0 678,200 3,300,000 3,978,200 O 678,200 3,300,000 3,978,200 Expenciture Schedule Beyond 5 Year CIP Total 0 3,978,200 O 3,978,200 Project Phase Construction Design Total Prior FY 2017 Years Budget 0 0 0 0 FY2017 Est. 0 0 0 FY 2018 0 0 0 FY 2019 0 0 0 • FY 2020 FY 2021 FY 2022 5 Year CIP Total O 0 3,300,000 3,300,000 O 678,200 0 678,200 O 678,200 3,300,000 3,978,200 Beyond 5 Year CIP Total O 3,300,000 O 678,200 O 3,978,200 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 501 GAS FUND New gas service meter and regulating equipment Fund: Gas Fund - Operating Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2020 Initial Project Completion: Winter 2022 Revised Project Start: Summer 2022 Revised Project Completion: Winter 2024 Project Number: GS -20000 Gas Main Replacement -Project 27 Description This project replaces approximately 15,655 linear feet (which represents 1.4 percent of the City's gas distribution system) of leaking, inadequately -sized, and structurally deficient gas mains and services located on various streets in the Crescent Park and University South neighborhoods. Staff identifies problematic mains/services by researching maintenance and leak histories, ana- lyzing performance of the entire gas distribution system, and considering risks ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services, located in business districts, and steel mains and services with ineffective corrosion protection, also known in the industry as cathodic protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities, located within business districts, assigned the highest probability and consequences scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities web - page for the most recent project details. 502 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET GAS FUND Significant Changes 2016-2020 CIP: Project established. 2018-2022 CIP: Due to delays of GMR 22 and GMR 23, this project is postponed to FY 2022. Funding Sources Schedule Gas Fund Total Prior FY 2017 Years Budget 0 O 0 0 FY2017 Est. 0 0 FY 2018 0 0 FY 2019 0 0 FY 2020 0 0 FY 2021 Expenditure Schedule FY 2022 O 700,000 5Year CIP Total Beyond 5 Year CIP Total 700,000 3,400,000 4,100,000 O 700,000 700,000 3,400,000 4,100,000 Project Phase Construction Design Total Prior Years FY 2017 Budget FY2017 Est. O 0 0 O 0 0 O 0 0 FY 2018 0 0 0 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 FY 2022 0 0 O 700,000 O 700,000 5 Year CIP Total Beyond 5 Year CIP Total 0 3,400,000 3,400,000 700,000 0 700,000 700,000 3,400,000 4,100,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 503 CITY OF PALO ALTO GAS FUND System Improvements GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 505 GAS FUND Fund: Gas Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: GS -11002 Gas System Improvements Gas Distribution System Improvements Description This project provides funding as needed to improve the Gas Distribution System. Typical activi- ties include: increasing distribution system capacity for load growth, replacing deteriorated cap- ital facilities, re-configuring/adding to the system to improve service reliability, conducting research related to performance of the gas distribution system or its various components, and making general improvements to the system. Justification Gas Distribution System reliability and adequate capacity are critical to providing a high level of service to customers. When service interruptions occur, customers may experience significant economic losses. The City must continuously evaluate service reliability needs and make improvements to the system to maintain top level service to City customers. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond S Year CIP Total Gas Fund Total N/A 408,124 166,946 480,048 246,036 253,417 261,020 268,851 1,509,372 276,916 N/A N/A 408,124 166,946 480,048 246,036 253,417 261,020 268,851 1,509,372 276,916 N/A 506 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET GAS FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 408,124 166,946 480,048 246,036 253,417 261,020 268,851 1,509,372 276,916 N/A N/A 408,124 166,946 480,048 246,036 253,417 261,020 268,851 1,509,372 276,916 N/A Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 507 GAS FUND Fund: Gas Fund - Operating Category: System Improvements Project Location: Municipal Service Center Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: GS -13002 New HDPE gas pipe being fused prior to installation Gas Equipment and Tools Description This project funds the purchase of polyethylene (PE) fusion equipment and tools, directional boring/locating equipment and tools, and general shop equipment and tools. Justification In order to safely operate and maintain a natural gas distribution system, and support operating personnel safety and productivity, directional boring/locating and fusion equipment and tools need to be upgraded on an annual basis. Significant Changes 2015-2019 CIP: Project was retitled from "General Shop Equipment and Tools". Funding Source Gas Fund Total Project Phase Construction Total Prior Years N/A Funding Sources Schedule FY 2017 Budget 170,106 FY2017 Est. 30,000 FY 2018 50,000 FY 2019 100,000 FY 2020 FY 2021 100,000 100,000 FY 2022 100,000 5 Year CIP Total 450,000 N/A 170,106 30,000 50,000 100,000 100,000 100,000 100,000 450,000 Prior Years N/A FY 2017 Budget 170106 Expenc FY2017 Est. 30,000 50,000 iture Schedule FY 2019 100,000 FY 2020 100,000 FY 2021 100,000 FY 2022 100,000 Beyond 5 Year CIP 0 0 5Year CIP Beyond 5 Total Year CIP Total Total N/A N/A 450,000 N/A 170,106 30,000 50,000 100,000 100,000 100,000 100,000 450,000 0 N/A N/A 508 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET GAS FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 509 GAS FUND Gas Meters and Regulators Fund: Gas Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: GS -80019 Gas Meters and Regulators Description This project provides replacement of the existing meters and regulators for approximately 2,000 meter sets per year. Justification The meter replacement program ensures accuracy of gas consumption measurement, reduces possible revenue loss due to under -registering gas, and provides customers with accurate monthly bills. The program exchanges large meters (630 cubic feet per hour and larger) every 10 years and smaller meters every 17 to 20 years. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2019 °-° FY 2021 FY 2022 5Year CIP Beyond 5 Total Year CIP Total Gas Fund Total N/A 659,957 659,957 365,681 376,652 387,952 399,591 411,579 1,941,455 423,926 N/A N/A 659,957 659,957 365,681 376,652 387,952 399,591 411,579 1,941,455 423,926 N/A Expenciture Schecule Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5Year CIP Total Beyond 5 Year CIP Construction Total N/A N/A 659,957 659,957 365,681 376,652 387,952 399,591 411,579 1,941,455 423,926 659,957 659,957 365,681 376,652 387,952 399,591 411,579 1,941,455 423,926 N/A N/A 510 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET GAS FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 511 CITY OF PALO ALTO REFUSE FUND CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 513 REFUSE FUND Overview The Refuse Fund Capital Improvement Program has historically been associated with activities related to the City of Palo Alto Landfill's closure and post -closure maintenance and to buildings and facilities, mainly related to the operation of the Household Hazardous Waste (HHW) Sta- tion. For the Fiscal Years 2018-2022 CIP, there are no capital improve- ment expenditures forecasted. All capital projects programmed previously were completed in FY 2017. La nc fi I Post - Closure The Landfill Post Closure cate- gory accounted for the con - Refuse Fund Capital Expenditures $3,000,000 $2,000,000 $1,000,000 $o struction of the landfill's cap and the repair or replacement of the landfill gas and leachate collection systems at the landfill. These projects were required by State and Federal regulations. The final cap construction over the landfill's 126 acre area was com- pleted and regulatory approval for the closure was received in March 2016. No further large projects are anticipated at this time. FY 2014 Actuals Buildincs and Facilities FY 2016 Actuals FY 2018 Adopted FY 2020 FY 2022 Projected Projected The Buildings and Facilities category mainly accounted for improvements to the Household Hazardous Waste (HHW) Station located at the Regional Water Quality Control Plant. The improvements allowed the City to facilitate weekly hazardous waste collection from residents and small businesses. No further projects are anticipated at this time. Recent Accomplishments The HHW Station improvements were completed by adding a new canopy structure. The new canopy structure keeps rainwater off of the household hazardous waste that is being unloaded, sorted, and packaged at the HHW Station, reducing the potential for contaminated runoff into the storm drains. 514 REFUSE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET REFUSE FUND Summary of Capital Activity REFUSE FUND Project Number Project Title FY 2016 Actuals FY 2017 Estimate FY 2018 Adopted FY 2019 5 -Year FY 2020 FY 2021 FY 2022 Total Source of Funds Other Revenue RF-11001 Landfill Closure 329,665 0 Other Revenue Total Total Sources Use of Funds Landfill Post Closure RF-11001 Landfill Closure Landfill Post Closure Total Buildings and Facilities RF-16001 Household Hazardous Waste Station Collection Facility Improvements Building and Facilities Total 0 0 0 0 O 0 329,665 0 0 0 329,665 0 0 0 0 O 0 0^ 0 0 1,677,685 113,827 0 0 0 0 O 0 1,677,685 113,827 0 0 186,480 138,780 0 186,480 138,780 0 0 0 0 0 0 0 0 0 $� 0 Total Uses 1,864,165 252,607 0 0 0. REFUSE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 515 CITY OF PALO ALTO STORM DRAINAGE FUND CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 517 STORM DRAINAGE FUND Overview The Storm Drainage Fund (aka Stormwater Management Fund) Capital Improvement Program accounts for activities related to the improvement of the City's storm drain system (including pipelines, manholes, catch basins, and pump stations). Under the provisions of the 2005 ballot measure, the base rate of $13.05 was scheduled to sunset on June 1, 2017, reverting to the pre- election rate of $4.25. In an effort to reauthorize the fee through another ballot measure, staff worked with a City Manager -appointed blue ribbon committee to generate a recommendation for stormwater management funding beyond Fiscal Year 2017 and a joint committee/staff fund- ing recommendation was presented to City Council in spring 2016. In April 2017 the Stormwater Management fee was approved by a majority of property owners via a ballot -by -mail process, establishing a base rate of $13.65 per Equivalent Residential Unit (ERU) per month along with a provision that the City Council could increase the rate on an annual basis by the local inflation rate (as measured by the Consumer Price Index) or 6 percent, whichever is less. The Fiscal Year 2018-2022 CIP includes projects totaling $8.8 million with Fiscal Year 2018 proj- ects totaling $0.8 million. The budget for the Stormwater Management CIP is divided into two categories: Capacity Improvements (projects to upgrade the conveyance capacity of the storm drain system as a whole), and System Rehabilitation (projects for the replacement and rehabili- tation of the existing storm drain infrastructure). Capacity Improvements The Capacity Improvements cat- egory accounts for new or enhanced infrastructure added to the storm drain system, increasing its capacity to convey stormwater runoff to local creeks and San Francisco Bay. The Matadero Creek Stormwater Pump Station Improvement proj- ect, the last of the seven high - Storm Drainage Fund Capital Expenditures $14,000,000 $12,000,000 $10,000,000 - $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 FY 2014 FY 2016 FY 2018 FY 2020 FY 2022 Actuals Actuals Adopted Projected Projected priority capital improvement projects implemented since the storm drainage fee ballot measure in 2005 is expected to be completed in Fiscal Year 2018. In Fiscal Year 2015, an update to the Stormwater Master Plan resulted in the identification of $98 million in additional recommended storm drainage improvements, with $22 million identified as high -priority projects. With the passage of the 2017 Stormwater Management Fee ballot measure, 13 drainage improvement projects will be recommended over the next 15 years. 518 STORM DRAINAGE FUND • LITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET STORM DRAINAGE FUND Recent Accomplishments The last phase of the Channing Avenue/Lincoln Avenue Storm Drain Improvements project will soon be completed, including new storm drain infrastructure along Lincoln Avenue (Middlefield Road to Alma Street). 2018-2022 Capital Improvement Program Recurring Projects There are no recurring Capacity Improvement projects. Non -Recurring Projects There are three projects in this category during Fiscal Year 2018-2022: Matadero Creek Storm - water Pump Station Improvements (5 -Year CIP: $2.5 million), Storm Drain Pump Stations to Adobe Creek (5 -Year CIP: $2.5 million), and Storm Drain System Upgrades at East Bayshore and East Meadow (5 -Year CIP: $1.3 million). Improvements to the trunk storm drain pipelines along Loma Verde Avenue to Matador Creek Stormwater Pump Station will increase capacity, benefit- ing a watershed area of 1,250 -acres including the Midtown and Palo Verde neighborhoods. The Storm Drain Pump Stations to Adobe Creek project include the design and construction of two new pump stations to reduce flooding where stormwater is discharged into Adobe Creek from East and West Bayshore Roads. System Rehabilitation The System Rehabilitation category accounts for the replacement or rehabilitation of deterio- rated components of the storm drain system. Funding is budgeted annually to replace or reha- bilitate storm drain pipelines, manholes, catch basins, and pump station equipment. Funding is also budgeted for system modifications needed to accommodate new operational require- ments, such as the mandate in the regional stormwater discharge permit to incorporate trash capture devices into the storm drain system to reduce the amount of trash entering local creeks and San Francisco Bay. Recent Accomplishments Awarded a contract for the design of Program Logic Control (PLC), a software program which will improve the speed and resulting reliability of the data transferred between stormwater pump stations or creek water -level sensors and the Supervisory Control and Data Acquisition (SCADA) system. Infrastructure Inventory = CLASSIFICATION QUANTITY Storm drain pipelines Catch Basins Manholes Stormwater pump stations 8 107 miles 2,750 800 STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 519 STORM DRAINAGE FUND 2018-2022 Capital Improvement Program Recurring Projects The Fiscal Year 2018-2022 CIP includes funding for one project in this category: Storm Drain System Replacement and Rehabilitation (Fiscal Year 2018: $450,000), focused on the replace- ment and rehabilitation of the existing storm drain pipelines, manholes and catch basins. Non -Recurring Projects There are no non -recurring System Rehabilitation projects. Summary of Capital Activity STORM DRAINAGE FUND Project Number Project Title Use of Funds FY 2016 Actuals FY 2017 Estimate FY 2018 Adopted FY 2019 FY 2020 FY 2021 FY 2022 5 -Year Total Capacity Improvements SD -11101 Channing Avenue/Lincoln Avenue Storm Drain 134,552 3,760,954 80,000 0 0 0 0 80,000 Improvements SD -13003 Matadero Creek Storm Water Pump Station and Trunk Line Improvements 302,392 6,168,520 259,632 2,226,000 0 0 0 2,485,632 SD -10101 Southgate Neighborhood Storm Drain 104,180 0 0 0 0 0 0 0 Improvements SD -15008 Storm Drain Master Plan Update 8,171 0 0 0 0 0 0 0 SD -20000 Storm Drain Pump Stations to Adobe Creek 0 0 0 0 500,000 2,000,000 0 2,500,000 SD -22000 Storm Drain System Upgrades - East Bayshore and East Meadow 0 0 0 0 0 0 1,340,000 1,340,000 Capacity Improvements Total 549,295 9,929,474 339,632 2,226,000 500,000 2,000,000 1,340,000 6,405,632 System Rehabilitation SD -06101 Storm Drain System Replacement and Rehabilitation System Rehabilitation Total 274,567 2,110,799 450,000 465,000 480,180 496,551 513,124 2,404,855 274,567 2,110,799 450,000 465,000 480,180 496,551 513,124 2,404,855 Total Uses 823,862 12,040,273 789,632 2,691,000 980,180 2,496,551 1,853,124 8,810,487 520 STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET City of Palo Alto 2018-2022 Adopted Storm Drain Projects, Storm Drain Fund STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 521 Note: Project locations are approximate Legend S0-11101: Channing/Lincoln Ave Storm Drain Improvements SD -22000: Storm Drainage System Upgrades SD -20000: Storm Drainage Pump Stations to Adobe Creek SD -13003: Matadero Creek Storm Water Pump Station and Trunk Line Improvements The City of Palo Alto This map is a product of the City of Palo Alto GIS STORM DRAINAGE FUND 522 STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET STORM DRAINAGE FUND Capacity Improvements STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 523 STORM DRAINAGE FUND Channing-Lincoln SD Improvements, February 2015 Fund: Storm Drainage - Operating Category: Capacity Improvements Project Location: Channing Ave. (Heather Lane to Lincoln Ave.); Lincoln Ave. (Channing Ave. to Alma St.) Managing Department: Public Works Initial Project Start: Spring 2011 Initial Project Completion: Fall 2014 Revised Project Start: Revised Project Completion: Fall 2017 Project Number: SD -11101 Channing Avenue/Lincoln Avenue Storm Drain Improvements Description This project provides funding for the installation of 5,800 linear feet of 36 -inch to 60 -inch diam- eter storm drain along Channing and Lincoln Avenues over three project phases. Justification This new storm drain trunk improves drainage system performance in the Green Gables, Walnut Grove, Community Center, SOFA and Professorville neighborhoods by conveying storm runoff more efficiently to the San Francisquito Creek pump station. The project also reduces street flooding along Embarcadero Road, intercepting storm runoff from several storm drain feeder lines currently flowing to Embarcadero Road. Supplemental Information This improvement is consistent with the priorities established with the property -owner approved storm drain rate increase and input from the Storm Drain Oversight Committee. Significant Changes 2017-2021 CIP: Timeline extended due to staffing resource constraints. 2016-2020 CIP: Timeline extended due to staffing resource constraints. 524 STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET STORM DRAINAGE FUND Funding Sources Schedule Funding Source Prior FY 2017 Years Budget FY2017 Est. Storm Drainage Fund 4,308,428 3,760,954 3,760,954 80,000 0 Total 4,308,428 3,760,954 3,760,954 80,000 0 FY 2020 0 0 0 Expenciture Schedule 0 5 Year CIP Total O 80,000 O 80,000 Beyond 5 Year CIP Total O 8,149,382 O 8,149,382 Project Phase Construction Design Total Prior Years FY 2017 Budget 3,926,317 3,760,954 382,110 0 4,308,427 3,760,954 3,760,954 80,000 FY2017 Est. FY 2018 3,760,954 0 80,000 0 FY 2019 FY 2020 FY 2021 0 O 0 O 0 0 FY 2022 5 Year CIP Total 0 0 80,000 0 80,000 Beyond 5 Year CIP Total O 7,767,271 O 382,110 O 8,149,381 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Storm Drain Oversight Committee Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-24 Program: N-36 Environmental Impact Analysis: This project is exempt from CEQA under Section 15302. STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 525 STORM DRAINAGE FUND Loma Verde Trunk Line Improvement Location Fund: Storm Drainage - Operating Category: Capacity Improvements Project Location: Various locations in Midtown neighborhood Managing Department: Public Works Initial Project Start: Winter 2015 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Project Number: SD -13003 Matacero Creek Storm Water Pump Station and Trunk Line Improvements Description This project provides funding for construction upgrades to the Matadero Creek Storm Water Pump Station and the trunk storm drain pipelines along Loma Verde Avenue from Louis Road to Maddux Drive that flow to the pump station. The Matadero Creek Storm Water Pump Station serves a low-lying 1250 -acre area of southeastern Palo Alto. Justification The streets in this area are lower than the creek water level during storm events. Upgrades to the pump station and the storm drain pipelines leading to it will allow storm runoff to be pumped into Matadero Creek regardless of the creek level, improving drainage system perfor- mance in the Midtown and Palo Verde neighborhoods. Supplemental Information Construction of the pump station improvements began in January 2017 and is expected to be completed by spring 2018. This improvement is consistent with the priorities established with the property owner -approved storm drain rate increase in 2005. Significant Changes 2018-2022 CIP: The trunk storm drain pipelines leading to the pump station is now pro- grammed in Fiscal Year 2019 since the storm water management ballot measure was passed in spring 2017. 526 STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET STORM DRAINAGE FUND 2017-2021 CIP: Based on cost estimates for the upgraded storm water pump station prepared during the preliminary design state, the project element to improve trunk storm drain pipelines leading to the pump station has been deferred to Fiscal Year 2018. 2016-2020 CIP: This project was previously accounted for in SD -13002. As part of the 2016- 2020 CIP, a new project identification number was created for internal tracking purposes. Funding Sources Schedule Funding Source Storm Drainage Fund Total Prior FY 2017 Years Budget FY2017 Est. 321,553 6,168,521 6,168,520 FY 2018 FY 2019 259,632 2,226,000 321,553 6,168,521 6,168,520 259,632 2,226,000 Expenc FY 2020 0 0 FY 2021 iture Schedule 0 0 5 Year CIP FY 2022 Total O 2,485,632 O 2,485,632 Beyond 5 Year CIP O 8,975,705 O 8,975,705 Project Phase Construction Design Total FY2017 Est. 0 6,114,400 6,168,520 321,553 54,121 0 321,553 6,168,521 6,168,520 FY 2018 FY 2019 259,632 2,226,000 0 0 259,632 2,226,000 FY 2020 FY 2021 FY 2022 5 Year CIP Total O 2,485,632 O 0 O 2,485,632 Beyond 5 Year CIP Total O 8,654,152 O 321,553 O 8,975,705 Operating Impact This project is not anticipated to impact operating expenses in the future. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Storm Drain Oversight Committee Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-24 Program: N-36 Environmental Impact Analysis: This project is expected to have an exemption from CEQA under Section 15302. STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 527 STORM DRAINAGE FUND Fund: Storm Drainage - Operating Category: Capacity Improvements Project Location: East Bayshore Road South of Adobe Creek & West Bayshore Road North of Adobe Creek Managing Department: Public Works Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Revised Project Completion: Project Number: SD -20000 E Bayshore Road at Corporation Way, 2017 Storm Drainage Pump Stations to Adobe Creek Description The inverts of the existing storm water pipes on East Bayshore Road and West Bayshore Road are lower than the outfall located on the Adobe Creek. As such, these areas are subject to flood- ing problems. This project will provide funding for the design and construction of two new storm water pump stations to reduce the flooding in these areas. This project does not include replacement of the existing storm drain pipes that will drain into the pump stations. The storm drain pipe replacement will be completed under a separate project. Justification The storm drain pipe invert elevations that discharge into Adobe Creek from East and West Bayshore Road are lower than outfall on Adobe Creek. In addition, the current engineering design at the outfalls prevents storm water runoff discharge into the creek when the creek flows are high. The proposed pump stations would force storm water into the creek and reduce the flooding potential in these areas. The existing storm drain pipes on East and West Bayshore Road will also need to be up -sized. However, due to budget constraints those lines cannot be increased as part of this project. Supplemental Information This project was included in the proposal for the Storm Water Management Fund, Staff Report #7285. 528 STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET STORM DRAINAGE FUND Funding Sources Schedule Funding Source Storm Drainage Fund Total Prior FY 2017 Years Budget 0 0 0 FY2017 Est. 0 0 0 0 FY 2020 O 500,000 2,000,000 O 500,000 2,000,000 Expenciture Schedule 5 Year CIP Total O 2,500,000 O 2,500,000 Beyond 5 Year CIP Total O 2,500,000 O 2,500,000 Project Phase Construction Design Total Prior FY 2017 Years Budget 0 0 0 01 FY2017 Est. 0 0 0 FY 2018 0 0 0 FY 2019 FY 2021 0 0 2,000,000 O 500,000 0 O 500,000 2,000,000 FY 2022 5 Year CIP Total O 2,000,000 O 500,000 O 2,500,000 Beyond 5 Year CIP Total O 2,000,000 O 500,000 O 2,500,000 Operating Impact This project is not anticipated to impact operating expenses in the future. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Storm Drain Oversight Committee Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-24 Program: N-36 Environmental Impact Analysis: This project is expected to have an exemption from CEQA under Section 15302. STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 529 STORM DRAINAGE FUND E Bayshore Road Matadero Creek Bridge, 2017 Fund: Storm Drainage - Operating Category: Capacity Improvements Project Location: East Bayshore Road (Corporation Way to new pump station approx. 700 LF) & West Bayshore Road 0400 LF North of new pump station) Managing Department: Public Works Initial Project Start: Winter 2021 Initial Project Completion: Winter 2022 Revised Project Start: Revised Project Completion: Project Number: SD -22000 Storm Drainage System Upgrades - East Bayshore Road and East Meadow Drive Description This project will replace the existing storm drain pipes at two locations: East Bayshore Road and East Meadow Drive. On East Bayshore Road between Corporation Way and Adobe Creek, the invert elevation of the existing storm drain pipes is lower than the outfall. As such, this area is subject to chronic flooding problems. Similarly, the existing pipes on East Meadow Drive between East Meadow Circle and Adobe Creek do not have the capacity to convey the 10 -year storm. Up -sizing this line will eliminate flooding in this area. This project will provide funding to up -size approximately 700 linear feet of 21 -inch pipe and 400 linear feet of 36 -inch pipe on East Bayshore Road and East Meadow Drive respectively. Justification The existing 21 -inch and 22 -inch diameter storm drain pipes along East Bayshore Road are undersized and do not convey all of the runoff from this area into Adobe Creek. To achieve the 10 -year level of service and to improve the existing drainage system in the Palo Verde area, the existing pipes need to be upsized to 30 -inches minimum. For construction sequencing pur- poses and hydrology flows, the storm drain pipes should be replaced after the East Bayshore Road pump station is installed and operational. 530 STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET STORM DRAINAGE FUND Similarly the existing 30 -inch pipes on East Meadow Drive do not convey the 10 -year storm run- off. Upsizing these pipes to 48 -inches will reduce flooding and contain runoff from a 10 -year storm. Along with the new pipe lines, this project will also replace storm drain manholes, and reconnect and/or install new inlets, and connect to the pump station. Supplemental Information This project was included in the proposal for the Storm Water Management Fund, Staff Report # 7285. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Storm Drainage Fund Total 0 0 0 0 0 0 0 0 0 0 0 Expenciture Schec ule O 1,340,000 1,340,000 O 1,340,000 1,340,000 O 1,340,000 O 1,340,000 Project Phase 0 FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 0 0 0 0 0 0 0 0 0 0 0 O 1,340,000 1,340,000 O 1,340,000 1,340,000 Operating Impact This project is not anticipated to impact operating expenses in the future. O 1,340,000 O 1,340,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-24 Program: N-36 Review: Storm Drain Oversight Committee Environmental Impact Analysis: This project is expected to have an exemption from CEQA under Section 15302, STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 531 CITY OF PALO ALTO STORM DRAINAGE FUND System Rehabilitation STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 533 STORM DRAINAGE FUND Storm Drain Repair & Rehabilitation Fund: Storm Drainage - Operating Category: System Rehabilitation Project Location: Various Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: SD -06101 Storm Drainage System Replacement And Rehabilitation Description This project provides funding for annual replacement and rehabilitation projects, identified by a previous condition assessment, to help maintain the integrity of the storm drain system, includ- ing the replacement or rehabilitation of deteriorated storm drain pipes, manholes, and storm drain inlets. For Fiscal Year 2018, the project scope will include replacement and rehabilitation of existing storm drain pipelines, manholes, and catch basins. Justification The project implements the recommendations established by the 1993 Storm Drain Condition Assessment Report. The specific pipes and drainage structures selected for replacement and/or rehabilitation were determined based on their 1993 condition score, and recommendations by field maintenance staff. The pipelines and structures need to be replaced since they are approaching the end of their intended useful life. Supplemental Information The proposed improvements are feasible due to the passing of the Storm Water Management Fee ballot measure. Significant Changes 2018-2022 CIP: Funding allocated for the replacement and rehabilitation of the existing storm drain pipelines, manholes and catch basins. 534 STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET STORM DRAINAGE FUND 2017-2021 CIP: Funding allocated for installation of additional trash capture devices at the Matadero Creek Storm Water Pump Station to prevent trash from entering the creek and upgrades to pump controls at the Airport and Adobe Creek Storm Water Pump Stations. 2016-2020 CIP: Funding allocated for installation of additional trash capture devices in the storm drain system to prevent trash from entering local water bodies. 2015-2019 CIP: Funding allocated for implementation of upgrades to the communications net- work, linking the storm water pump stations to the central monitoring facility. Funding Sources Schedule Funding Source Storm Drainage Fund Transfer from General Fund Total Prior Years FY 2017 Budget FY2017 Est. N/A 2,110,799 2,110,799 N/A FY 2018 450,000 0 0 0 N/A 2,110,799 2,110,799 450,000 FY 2019 FY 2020 FY 2021 465,000 480,180 496,551 0 0 0 465,000 480,180 496,551 513,124 2,404,855 FY 2022 5 Year CIP Total 513,124 2,404,855 0 0 Beyond 5 Year CIP 0 Total N/A 0 N/A 0 N/A Project Phase Construction Design Total Prior Years FY 2017 Budget Expenditure Schedule FY2017 Est. N/A 2,105,229 2,105,229 N/A 5,570 5,570 N/A 2,110,799 2,110,799 FY 2018 450,000 0 450,000 FY 2019 465,000 0 465,000 FY 2020 480,180 FY 2021 496,551 0 0 480,180 496,551 5 Year CIP Beyond 5 FY 2022 Total Year CIP 513,124 0 513,124 2,404,855 0 2,404,855 0 0 0 Total N/A N/A N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Storm Drain Oversight Committee Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-24 Program: N-36 Environmental Impact Analysis: This project is exempt from CEQA under Section 15302. STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 535 CITY OF PALO ALTO WASTEWATER COLLECTION FUND CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 537 WASTEWATER COLLECTION FUND Overview The City of Palo Alto is the only municipality in California that operates a full suite of City - owned utility services. The municipal wastewater collection system began operation in 1898 and continues to provide safe, reliable, and cost effective wastewater service to residents and customers of Palo Alto. For the 2018-2022 Capital Improvement Program (CIP), approximately $22.92 million is programmed, with $2.14 million allocated in Fiscal Year 2018. Overall, a total of 10 projects are programmed for the 5 -year CIP. Major projects funded in the 2018-2022 CIP include Wastewater Collection System Rehabilitation/Augmentation projects (cumulative total of $15.83 million), Sewer Lateral/Manhole Rehabilitation and Replacement ($3.38 million), and Sewer System Customer Connections ($2.15 million). The budget for the Wastewater Collection Fund CIP is broken into two separate categories: Customer Connections and System Improve- ments. Wastewater Collection Fund Customer Capital Expenditures 12,000.000 Connections As customers continually change their wastewater needs due to $8,000,000 equipment additions, new con- struction, building expansions, i pi— —� building remodels, teardowns $4,000,000 / and rebuilds, and new building • Itoccupancy types, the wastewa- ter collection system must evolve to meet these needs. The $o FY 2014 FY 2016 FY 2018 FY 2020 FY 2022 Sewer System Customer Con- Actuals Actuals Adopted Projected Projected nections project is the only project within this category and includes work required to meet the needs of customers who have applied for new sewer laterals. The Wastewater Fund pays for a portion of this project, while remaining costs are supported by reimbursements from customers for project work performed by the City. Infrastructure Inventory CLASSIFICATION QUANTITY Total miles of sanitary sewer lines Total number of sanitary laterals 217 miles 18,141 Recent Accomplishments In Fiscal Year 2016 the Utilities Wastewater Division completed over 79 customer service projects with a total cost of $0.36 million. 538 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WASTEWATER COLLECTION FUND 2018-2022 Capital Improvement Program Recurring Projects There is only one project within this category, the Sewer System Customer Connections project with funding of $2.15 million over the 5 -year CIP. This project funds customer connections and offset by reimbursements from customers requesting the service. Non -Recurring Projects There are no non -recurring projects in this category. System Improvement To ensure reliable wastewater services for the City of Palo Alto residents and customers, infra- structure must be replaced upon reaching the end of its useful life. The infrastructure replace- ment program includes projects that will rehabilitate or replace deteriorated pipelines. In the next five years, it is estimated that approximately 92,341 linear feet of wastewater mains will be replaced. Recent Accomplishments • Began construction of multi -year CIP projects for Wastewater Collection System Rehabilitation/Augmentation Projects 24, 25, 26, and 27 which include replacement of 58,151 linear feet of wastewater mains and 1,038 sewer laterals. 2018-2022 Capital Improvement Program Recurring Projects A total of $4.93 million is programmed for System Improvement recurring projects in the 2018- 2022 CIP, with $0.93 million allocated in Fiscal Year 2018. Recurring projects in this category include the following: • Wastewater System Improvements (Fiscal Year 2018: $0.25 million; 5 -Year CIP: $1.30 million) • Wastewater General Equipment and Tools (Fiscal Year 2018: $0.05 million; 5 -Year CIP: $0.25 million) • Sewer Lateral/Manhole Rehabilitation and Replacement (Fiscal Year 2018: $0.64 million; 5 - Year CIP: $3.38 million) Non -Recurring Projects The majority of funding within this category is allocated towards Wastewater Collection System Rehabilitation/Augmentation Projects (cumulative total of $15.83 million). These projects imple- ment high priority rehabilitation, augmentation, and lateral replacement work which reduces inflow of rainfall and ground water into the collection system. The Utilities Department coordi- nates with the Public Works Department's street maintenance projects to minimize damage to the City's pavement and maximize cost efficiencies. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 539 WASTEWATER COLLECTION FUND Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details: http://www.cityofpaloalto.org/gov/depts/utl/projects/ default.asp. Summary of Capital Activity WASTEWATER COLLECTION FUND Project Number Project Title FY 2016 Actuals FY 2017 FY 2018 Estimate Adopted FY 2019 FY 2020 FY 2021 FY 2022 5 -Year Total Source of Funds Other Revenues WC -80020 Sewer System, Customer Connections 790,033 264,425 405.820 417,995 430,534 443,450 456,754 2,154,553 Other Revenue Total Total Sources Use of Funds Customer Connections WC -80020 Sewer System, Customer Connections 790,033 264,425 405,820 417,995 430,534 443,450 456,754 2,154,553 790,033 264,425 405,820 417,995 430,534 443,450 456,754 2,154,553 357,560 415,792 405,820 417,995 430,534 443,450 456,754 2,154,553 Customer Connections Total 357,560 415,792 405,820 417,995 430,534 443,450 456,754 2,154,553 System Improvements WC -99013 WC -09001 WC -10002 WC -11000 WC -12001 WC -13001 WC -14001 WC -15001 WC -16001 WC -17001 WC -19001 WC -20000 Sewer Lateral/Manhole Rehabilitation and Replacement Wastewater Collection System Rehabilitation/ Augmentation Project 22 Wastewater Collection System Rehabilitation/ Augmentation Project 23 Wastewater Collection System Rehabilitation/ Augmentation Project 24 Wastewater Collection System Rehabilitation/ Augmentation Project 25 Wastewater Collection System Rehabilitation/ Augmentation Project 26 Wastewater Collection System Rehabilitation/ Augmentation Project 27 Wastewater Collection System Rehabilitation/ Augmentation Project 28 Wastewater Collection System Rehabilitation/ Augmentation Project 29 Wastewater Collection System Rehabilitation/ Augmentation Project 30 Wastewater Collection System Rehabilitation/ Augmentation Project 31 Wastewater Collection System Rehabilitation/ Augmentation Project 32 220,455 1,564,957 636,540 655,636 675,305 695,564 716,431 3,379,476 176 0 0 0 0 0 0 0 O 324,253 0 0 0 0 0 0 835,311 1,352,119 0 0 0 0 0 0 834,017 1,687,670 0 0 0 0 0 0 1,063,095 1,881,236 0 0 0 0 0 0 203,558 3,705,419 97,440 0 0 0 0 97,440 O 0 702,600 3,513,000 0 0 0 4,215,600 O 0 0 327,849 3,278,490 0 0 3,606,339 O 0 0 0 337,684 3,367,845 0 3,705,529 O 0 0 0 0 372,185 3,478,150 3,850,335 O 0 0 0 0 0 358,249 358,249 540 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WASTEWATER COLLECTION FUND Project Number Project Title FY 2016 FY 2017 Actuals Estimate FY 2018 Adopted FY 2019 FY 2020 FY 2021 FY 2022 5 -Year Total WC -13002 Wastewater General Equipment and Tools 0 50,000 50,000 50,000 50,000 50,000 50,000 250,000 WC -15002 Wastewater System Improvements 11,266 292,567 246,000 253,000 260,000 269,000 276,875 1,304,875 System Improvements Total 3,167,878 10,858,221 1,732,580 4,799,485 4,601,479 4,754,594 4,879,705 20,767,843 Total Uses 3,525,438 11,274,013 2,138,400 5,217,480 5,032,013 5,198,044 5,336,459 22,922,396 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 541 CITY OF PALO ALTO Wastewater Pr ojects CI P Construction Projects FY'18-FY'22: FY'19 (SSR 28) FY'20 (SSR 29) FY'21 (SSR 30) FY'22 (SSR 31) The City of Palo Alto W ASTEWATER FUND 2018-2022 C APITAL IMPROVEMENT PROGRAM This map is a product of the City of P al o Alto GIS 0 2500' WASTEWATER COLLECTI ON FUND • CITY OF PALO ALTO FISCAL YE AR 2018 CAPIT AL BUDGET 543 ssant os, 2017-07-271344:19 01 ccmaps\E ncompass1Admin1P ersonanssantos.mdb) This docume nt is a graphic represent ation only of best available s ources. The City of Palo Alto assumes no 1esp onsibiltty for any errors. ®1989 to 2016 City of Pal o Alto WASTEWATER COLLECTION FUND 544 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WASTEWATER COLLECTION FUND Customer Connections WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 545 WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WC -80020 Sewer System, Customer Connections Sewer System, Customer Connections Description This project provides for the installation of sewer lateral connections, additions of existing mains, and extensions of mains for new or existing customers. Justification It is necessary to provide sewer connections to serve new customers and to respond to changes in sewer requirements due to redevelopment. Old existing non -plastic sewer service laterals become cracked and broken by tree root intrusion, ground movement, and third party excava- tion damages requiring the laterals to be replaced. Supplemental Information Other Revenues includes customer connection and capacity fees for connecting to the waste- water collection system. Capacity fees are collected through connection charges to cover the proportionate cost of system improvements required to serve new customers. Significant Changes 2015-2019 CIP: This project was previously titled "Sewer System Extension". As part of the Fis- cal Year 2015 budget it was retitled to "Sewer System, Customer Connections" to more accu- rately reflect the work done with this funding. 546 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WASTEWATER COLLECTION FUND Funding Sources Schedule Funding Source Other Wastewater Collection Fund Total. Prior FY 2017 Years Budget N/A 601,439 FY2017 Est. 264,425 N/A (185,647) 151,367 405,820 0 N/A 415,792 415,792 405,820 417,995 0 417,995 FY 2020 430,534 0 430,534 443,450 0 443,450 5 Year CIP Total 456,754 2,154,553 0 0 Beyond 5 Year CIP Total 0 0 456,754 2,154,553 0 N/A N/A N/A Project Phase Construction Total Prior FY 2017 Years Budget N/A 415,792 Expenciture Schec FY2017 Est. 415,792 ule 405,820 417,995 430,534 443,450 FY 2022 5 Year CIP Total 456,754 2,154,553 N/A 415,792 415,792 405,820 417,995 430,534 443,450 456,754 2,154,553 Beyond 5 Year CIP Total 0 0 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 547 CITY OF PALO ALTO WASTEWATER COLLECTION FUND System Improvements WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 549 WASTEWATER COLLECTION FUND Sewer manhole base Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WC -99013 Sewer Lateral/Manhole Rehabilitation and Replacement Description This project will replace defective sewer laterals, cleanouts, manholes, install backwater devices, and purchase equipment to support these activities in order to maintain the Wastewater Collec- tion System. Information collected during routine annual maintenance activities is used to prior- itize work. Defective laterals, for example, will be replaced to re-establish existing services, reduce maintenance expenses, and eliminate ground water intrusion. Backwater devices will be installed to reduce backflows of sewage. New manholes will be installed or rehabilitated to improve structural integrity. Justification The work will help reduce both the backflow of sewage onto private property and the City's treatment expenses. This project also cleans and videotapes sewer collection mains and laterals as necessary. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5Year CIP Beyond 5 Total Year CIP Total Wastewater Collection Fund Total N/A 1,618,956 1,564,957 636,540 655,636 675,305 695,564 716,431 3,379,476 N/A 1,618,956 1,564,957 636,540 655,636 675,305 695,564 716,431 3,379,476 0 N/A N/A 550 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WASTEWATER COLLECTION FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. 636,540 655,636 675,305 695,564 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction N/A 1,618,956 1,564,957 716,431 3,379,476 N/A Total N/A 1,618,956 1,564,957 636,540 655,636 675,305 695,564 716,431 3,379,476 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: L-1 Policy: N-25 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 551 WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2015 Initial Project Completion: Winter 2017 Revised Project Start: Revised Project Completion: Project Number: WC -14001 Installation of HDPE sewer main by directional drilling method Wastewater Collection System Rehabilitation/Augmentation Project 27 Description This project will fund the design and construction of high priority wastewater collection main and lateral replacement work, which reduces inflow of rainfall and ground water into the collec- tion system. The project replaces 16,859 linear feet (which represents 1.5% of the City's Waste- water Collection system) for various streets including areas in North Palo Alto and Embarcadero Road. Priority will be given to areas identified by Public Works as targeted work zones ensuring infrastructure coordination among different City departments. Justification The 2004 Collection System Master Plan update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replacement and/or rehabilitation are determined by the recommendations for the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. 552 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WASTEWATER COLLECTION FUND Significant Changes 2018-2022 CIP: This project was delayed due to recent increases in construction cost which has required the department to reduce the scope of the project. Funding Sources Schedule Funding Source Wastewater Collection Fund Total Prior Years FY 2017 Budget FY2017 Est. FY 2018 307,140 3,802,859 3,705,419 97,440 307,140 3,802,859 3,705,419 97,440 FY 2019 0 0 FY 2020 0 0 FY 2021 Expenditure Schedule 0 0 FY 2022 5 Year CIP Total O 97,440 O 97,440 Beyond 5 Year CIP Total O 4,109,999 O 4,109,999 Project Phase Construction Design Total Prior Years FY 2017 Budget FY2017 Est. 245,712 3,802,859 3,705,419 61,427 0 307,139 3,802,859 3,705,419 97,440 FY 2018 0 97,440 0 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 5Year CIP Total O 97,440 O 0 O 97,440 Beyond 5 Year CIP 0 4,048,571 O 61,427 O 4,109,998 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 553 WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2016 Initial Project Completion: Winter 2018 Revised Project Start: Summer 2018 Revised Project Completion: Winter 2020 Project Number: WC -15001 Trenching for installation of HDPE sewer main by open trench method Wastewater Collection System Rehabilitation/Augmentation Project 28 Description The project will fund the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and ground water into the collection system. The project replaces 21,889 linear feet (which represents 1.5% of the City's Wastewater Collection system) for various streets in the City, including large sections in the Charleston Meadows and Leland Manor/Garland neighborhoods. The project will be comprised of laterals identified in video inspection work or through maintenance records identified as deficient and in need of replace- ment. Priority will be given to areas identified by Public Works as targeted work zones ensuring infrastructure coordination among different City departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replace- ment and/or rehabilitation are determined by the recommendations for the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. 554 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WASTEWATER COLLECTION FUND Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2018-2022 CIP: Due to delays in Wastewater Collection System Replacement (WCSR) Projects 24, 25, 26, and 27, the construction for this project is postponed to FY 2019. Funding Sources Schedule Funding Source Wastewater Collection Fund Total Prior Years FY 2017 Budget 0 3,513,000 O 3,513,000 FY2017 Est. FY 2018 FY 2019 0 702,600 3,513,000 O 702,600 3,513,000 FY 2020 0 0 FY 2021 Expenditure Schedule 0 0 FY 2022 Year CIP Total O 4,215,600 O 4,215,600 Beyond 5 Year CIP Total 0 4,215,600 O 4,215,600 Project Phase Construction Design Total Prior Years FY 2017 Budget O 3,183,000 O 330,000 O 3,513,000 FY2017 Est. FY 2018 FY 2019 O 702,600 3,513,000 0 0 0 O 702,600 3,513,000 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 5Year CIP Total O 4,215,600 O 0 O 4,215,600 Beyond 5 Year CIP Total O 4,215,600 0 0 O 4,215,600 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 555 WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Winter 2019 Revised Project Start: Summer 2019 Revised Project Completion: Winter 2021 Project Number: WC -16001 Rehabilitation Equipment Wastewater Collection System Rehabilitation/Augmentation Project 29 Description This project funds the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and ground water into the collection system. The project replaces 14,352 linear feet (which represents 1.3% of the City's Wastewater Collection system) for large sections in the Ventura neighborhood and along several streets on El Camino Real. The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Priority will be given to areas identified by Pub- lic Works as targeted work zones ensuring infrastructure coordination among different City departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replace- ment and/or rehabilitation are determined by the recommendations for the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. 556 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WASTEWATER COLLECTION FUND Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2018-2022 CIP: Due to delays in WCSR 24, 25, 26, and 27, the construction for this project is postponed to FY 2020. Funding Sources Schedule Funding Source Wastewater Collection Fund Total Prior Years FY 2017 Budget 0 327,849 O 327,849 FY2017 Est. 0 0 FY 2018 FY 2019 FY 2020 0 327,849 3,278,490 O 327,849 3,278,490 FY 2021 Expenditure Schedule 0 0 FY 2022 5Year CIP Total O 3,606,339 O 3,606,339 Beyond 5 Year CIP Total 0 3,606,339 O 3,606,339 Project Phase Construction Design Total Prior Years FY 2017 Budget O 0 O 327,849 O 327,849 FY2017 Est. 0 0 0 FY 2018 FY 2019 FY 2020 O 0 3,278,490 0 327,849 0 O 327,849 3,278,490 FY 2021 0 0 0 FY 2022 5Year CIP Total O 3,278,490 O 327,849 O 3,606,339 Beyond 5 Year CIP Total O 3,278,490 O 327,849 O 3,606,339 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 557 WASTEWATER COLLECTION FUND Trenching for installation of HDPE sewer main by open trench method Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Managing Department: Utilities Initial Project Start: Summer 2018 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2020 Revised Project Completion: Winter 2022 Project Number: WC -17001 Wastewater Collection System Rehabilitation/Augmentation Project 30 Description This project funds the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and ground water into the collection system. The project replaces 15,680 linear feet (which represents 1.4% of the City's Wastewater Collection system) for various streets in the City, including large sections in the Green Acres, Ventura and Barron Park neighborhoods. The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Priority will be given to areas identified by Public Works as targeted work zones ensuring infrastructure coordi- nation among different City departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replace- ment and/or rehabilitation are determined by the recommendations for the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. 558 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WASTEWATER COLLECTION FUND Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2018-2022 CIP: Due to delays in WCSR 24, 25, 26, and 27, the construction for this project is postponed to FY 2021. Funding Sources Schedule Funding Source Wastewater Collection Fund Total Prior Years 0 0 FY 2017 Budget 0 0 FY2017 Est. 0 0 FY 2018 0 0 FY 2019 FY 2020 FY 2021 O 337,684 3,367,845 O 337,684 3,367,845 Expenditure Schedule FY 2022 5Year CIP Total O 3,705,529 O 3,705,529 Beyond 5 Year CIP Total 0 3,705,529 O 3,705,529 Project Phase Construction Design Total Prior Years 0 0 0 FY 2017 Budget 0 0 0 FY2017 Est. 0 0 0 FY 2018 0 0 0 FY 2019 FY 2020 FY 2021 O 0 3,367,845 O 337,684 0 O 337,684 3,367,845 FY 2022 5 Year CIP Total O 3,367,845 O 337,684 O 3,705,529 Beyond 5 Year CIP Total O 3,367,845 O 337,684 O 3,705,529 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 559 WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Summer 2021 Revised Project Completion: Winter 2023 Project Number: WC -19001 Sewer Trench Line Wastewater Collection System Rehabilitation/Augmentation Project 31 Description This project funds the design and construction of high priority lateral replacement work, which reduces inflow of rainfall and ground water into the collection system. The project replaces 24,983 linear feet (which represents 2.2% of the City's Wastewater Collection system) for vari- ous streets in the City, including large sections in the Southgate and University Park neighbor- hoods. The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Priority will be given to areas identified by Public Works as targeted work zones ensuring infrastructure coordination among different City departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replace- ment and/or rehabilitation are determined by the recommendations for the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. 560 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WASTEWATER COLLECTION FUND Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2018-2022 CIP: Due to delays in WCSR 24, 25, 26, and 27, the construction for this project is postponed to FY 2022. Funding Sources Schedule Funding Source Wastewater Collection Fund Total Prior Years 0 0 FY 2017 Budget 0 0 FY2017 Est. 0 0 FY 2018 0 0 FY 2019 0 0 FY 2020 FY 2021 FY 2022 Year CIP Total 0 372,185 3,478,150 3,850,335 O 372,185 3,478,150 3,850,335 Expenditure Schedule Beyond 5 Year CIP Total 0 3,850,335 O 3,850,335 Project Phase Construction Design Total Prior Years 0 0 0 FY 2017 Budget 0 0 0 FY2017 Est. 0 0 0 FY 2018 0 0 0 FY 2019 0 0 0 FY 2020 FY 2021 FY 2022 5 Year CIP Total O 0 3,478,150 3,478,150 0 372,185 0 372,185 O 372,185 3,478,150 3,850,335 Beyond 5 Year CIP Total O 3,478,150 0 372,185 O 3,850,335 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 561 WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2020 Initial Project Completion: Winter 2022 Revised Project Start: Summer 2022 Revised Project Completion: Winter 2024 Project Number: WC -20000 A bursing head attached with 8' HDPE, for a sewer main replacement project by pipe bursting method Wastewater Collection System Rehabilitation/Augmentation Project 32 Description This project funds the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and ground water into the collection system. The project replaces approximately 15,437 linear feet (which represents 1% of the City's Wastewater Collec- tion system) for various streets in the City, including sections in the Midtown/Midtown West and Palo Verde neighborhoods and a portion of the University Avenue in the Crescent Park neigh- borhood. The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Priority will be given to areas identified by Public Works as targeted work zones ensuring infrastructure coordination among different City departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replace- ment and/or rehabilitation are determined by the recommendations for the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. 562 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WASTEWATER COLLECTION FUND Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2018-2022 CIP: Due to delays in WCSR 24, 25, 26, and 27, the construction for this project is postponed to FY 2023. Funding Sources Schedule Funding Source Wastewater Collection Fund Total Prior Years 0 0 FY 2017 Budget 0 0 FY2017 Est. 0 0 FY 2018 0 0 FY 2019 0 0 FY 2020 0 0 FY 2021 Expenditure Schedule FY 2022 5Year CIP Total Beyond 5 Year CIP Total 0 358,249 358,249 3,582,495 3,940,744 O 358,249 358,249 3,582,495 3,940,744 Project Phase Construction Design Total Prior Years 0 0 0 FY 2017 Budget 0 0 0 FY2017 Est. 0 0 0 FY 2018 0 0 0 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 FY 2022 O 0 O 358,249 O 358,249 5 Year CIP Total Beyond 5 Year CIP Total 0 3,582,495 3,582,495 358,249 0 358,249 358,249 3,582,495 3,940,744 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 563 WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Municipal Service Center Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WC -13002 Equipment used to install fuse HDPE pipe Wastewater General Equipment and Tools Description This funding allows for the acquisition of new fusion equipment and other associated tools. This equipment is used to fuse together pipe joints in the City's wastewater collection system. Justification As the equipment ages, the quality of the fusion joints begins to decline, and the operators must spend more time scraping, aligning, and fusing construction joints. In order to maintain high quality standards for the installation of City's wastewater collection mains, along with the associated service standards and worker safety and productivity measures, equipment and tools require continuous upgrades. Significant Changes 2015-2019 CIP: Project was retitled from "Wastewater Fusion and General Equipment/Tools". Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Wastewater Collection Fund Total N/A 50,000 50,000 50,000 50,000 50,000 50,000 50,000 250,000 N/A 50,000 50,000 50,000 50,000 50,000 50,000 50,000 250,000 0 N/A 0 N/A 564 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WASTEWATER COLLECTION FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. 50,000 50,000 50,000 50,000 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 50,000 50,000 50,000 250,000 N/A 50,000 50,000 50,000 50,000 50,000 50,000 50,000 250,000 0 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-14 Program: N-18 Relationship to Comprehensive Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-20 Program: N-25 Potential Board/Commission Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 565 WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WC -15002 Trenching for installation of HDPE sewer main by directional drilling method Wastewater System Improvements Description This project provides funding as needed to improve the Wastewater Collection System. Typical activities include: increasing system capacity for growth, flow monitoring, hydraulic modeling and system analysis, load simulations, asset management analysis and assessment, system inflow/infiltration analysis, and sanitary sewer overflow monitoring and reduction. Justification Wastewater Collection System reliability and adequate capacity are critical to providing a high level of service to customers. Mainline sewer backups and overflows into homes and businesses are costly and a health risk. Reducing the losses associated with these backup claims requires a continuous evaluation of system needs and making improvements to maintain a high level of service. Funding Source Wastewater Collection Fund Total Project Phase Construction Total Prior Years Funding Sources Schedule FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5Year CIP Beyond 5 Total Year CIP Total N/A 426,945 292,567 246,000 253,000 260,000 269,000 276,875 1,304,875 0 N/A N/A 426,945 292,567 246,000 253,000 260,000 269,000 276,875 1,304,875 Prior Years N/A N/A 426,945 292,567 246,000 253,000 FY 2017 Budget Expenciture Schedule FY2017 Est. FY 2018 FY 2019 426,945 292,567 246,000 253,000 WI 260,000 260,000 269,000 276,875 1,304,875 FY 2021 5 Year CIP Total 269,000 276,875 1,304,875 0 N/A Beyond 5 Year CIP Total 0 0 N/A N/A 566 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET Relationship to Comprehensive Plan WASTEWATER COLLECTION FUND Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-14 Program: N-18 Relationship to Comprehensive Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-20 Program: N-25 Potential Board/Commission Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 567 CITY OF PALO ALTO WASTEWATER TREATMENT FUND CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 569 WASTEWATER TREATMENT FUND Overview Activities related to the replacement, rehabilitation, optimization, and upgrading of the City's wastewater treatment plant infrastructure are accounted for in the Wastewater Treatment Fund. For detailed information on the maintenance and operation of the wastewater treatment plant, please refer to the Wastewater Treatment Fund section of the Adopted Operating Budget. As part of the 2018-2022 Capital Improvement Program (CIP) expenditures of $94.9 million are programmed, with $38.2 million allocated in Fiscal Year 2018. It is important to note that about 64% of expenditures in the Wastewater Treatment Fund are reimbursed by five contributing partner agencies outside of the City of Palo Alto, based on each agencies expected capacity share. Overall, a total of ten capital projects are programmed over the five-year CIP. The budget for the Wastewater Treatment Fund is divided into two categories: Buildings and Facilities and System Improvements. The Long Range Facilities Plan, which evaluated the infrastruc- ture needs of the wastewater treatment plant, was completed in July 2012. The Plan analyzed and made recommendations on future regulations, needed replacement and rehabilitation, site planning, and flow and load projections. A key component of the Plan was an analysis of bio- solids handling options. After community and partner agency coordination on the Long Range Facilities Plan, further stake - Wastewater Treatment Fund Capital Expenditures $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 T I,` I • • / I li I I i I •I . • • IN . FY 2014 Actuals FY 2016 Actuals FY 2018 Adopted FY 2020 Projected FY 2022 Projected holder outreach and engineering analysis was completed as part of the Biosolids Facilities Plan, which was completed in October 2014 further detailing the solution to a new Plant solids han- dling system. The major projects in the 5 -year CIP originated from the Long Range Facilities Plan and Biosolids Facilities Plan. Biosolids generated at the Regional Water Quality Control Plant are currently incinerated, with the City being one of only two wastewater plants in California operating sewage sludge inciner- ators. Palo Alto is planning to retire the incinerators in 2019, after 47 years of service. In May 2014 the City Council approved an Organic Facilities Plan to address treatment of sludge, food scraps, and yard trimmings. The Organics Facilities Plan laid out a strategy to deliver four com- ponents of organics processing facilities. Given space constraints at the wastewater treatment plant, the project was divided into individual phases. The dewatering and loadout facility is needed to both retire the incinerators and open the site for later components of a permanent solids handling system. Once sludge is hauled away successfully, demolition of the incinerators could commence followed by installation of a long-term biosolids treatment solution such as anaerobic digesters, gasification, pyrolysis, etc. The Wastewater Treatment Fund recovers costs 570 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WASTEWATER TREATMENT FUND from the Palo Alto Wastewater Collection Fund and from the City's five partner agencies (Stan- ford University, East Palo Alto Sanitary District, Mountain View, Los Altos, and Los Altos Hills). Each agency bills their respective sewer ratepayers for associated sewer and treatment costs as well as the Wastewater Treatment Fund's capital projects. Approximately 230,000 residents are served by the six agencies contributing sewage to the Regional Water Quality Control Plant. Funding for the major projects included in the 2018-2022 CIP requires debt financing and approval by the partners, per the individual agreements between the City and each of the part- ners. Over the years, staff has met with partner agencies at the staff and board/council level to discuss major capital projects. It should be noted that a portion of the expenses for these proj- ects are expected to be incurred after the five years included in the 2018-2022 CIP. Staff is in the process of applying for state revolving fund loans and considering revenue bonds for projects that are ready for planning/design/CEQA or construction. Major projects planned include Fixed Film Reactors Rehabilitation (2018-2022 CIP: $19.4 million), Dewatering and Loadout Facility (2018-2022 CIP: $22.2 million; total cost: $27.5 million), New Laboratory and Environmental Ser- vices Building (2018-2022 CIP: $18.3 million), Primary Sedimentation Tank Replacement (2018- 2022 CIP: $7.1 million), and Headworks Facility Replacement (2018-2022 CIP:$4.0 million; total cost $38.9 million). Minor CIP projects are funded through recurring repayments to the City by the partner agencies (with the total dollar amount for the minor CIP projects capped by the partner agreements and adjusted annually for inflation). Minor projects in the five-year CIP include: • System Flowmeters Rehabilitation: $0.2 million . Plant Equipment Replacement: $10.8 million . Facility Condition Assessment and Retrofit: $6.0 million . Outfall line: $7.0 million Infrastructure Inventory Liquid Treatment Systems Preliminary Treatment Primary, Secondary, and Tertiary Treatment UV Disinfection and Outfall Solids Treatments Systems Solids Handling Staff Buildings Staff Buildings and Support Systems Recycled Water Recycled Water Treatment Builc incs anc Facilities The Buildings and Facilities category accounts for projects that will improve or construct facili- ties that house equipment related to wastewater treatment at the Regional Water Quality Con- trol Plant. During the 2018-2022 CIP, three projects are programmed in this category at a total cost of $46.5 million, of which $24.4 million is allocated in Fiscal Year 2018. Recent Accomplishments . Completed solicitation and awarded a contract to begin construction of the dewatering and loadout facility utilizing a state revolving fund loan. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 571 WASTEWATER TREATMENT FUND • Completed all three of the retrofit projects, including installation of structural repairs to extend facility life and enhance facility safety. Recurring Projects There is one recurring project in this category: Facility Condition Assessment ($6.0 million over the 2018-2022 CIP). This project funds the construction of repair and retrofits identified through an assessment process of the structural condition of existing plant facilities. Non -Recurring Projects There are two non -recurring projects in this category during the 2018-2022 CIP: Dewatering and Loadout Facility (Fiscal Year 2018: $22.2 million; 5 -Year CIP: $22.2 million), New Laboratory and Environmental Services Building (Fiscal Year 2018: $0.4 million; 5 -Year CIP: $18.3 million). The Dewatering and Loadout Facility, which was identified in the Long Range Facilities Plan, will replace the current sewage sludge incinerators with a new solids handling system. With the construction of the Laboratory and Environmental Services Building, staff currently located in four separate facilities will be consolidated in one newly built, larger and updated lab. This proj- ect, which was also identified in the Long Range Facilities Plan, is expected to be completed by winter 2021 and funded by State Revolving Fund loans or revenue bonds. The Plant Master Plan project includes the planning and program management functions for the Long Range Facilities Plan. System Im orovements The System Improvements category accounts for all infrastructure and equipment related to the safe and efficient treatment of wastewater received at the Regional Water Quality Control Plant. Over the course of the 2018-2022 CIP, approximately $48.4 million is allocated towards System Improvements projects, with $13.6 million allocated in Fiscal Year 2018. Significant proj- ects programmed in this category include the Fixed Film Reactors and Plant Equipment Replacement. Completion of projects within this category will ensure the Plant meets regulatory requirements with modern and reliable equipment. Recent Accomplishments ▪ Issued a Request For Proposal for the design of the Primary Sedimentation Tank Replacement project. • Completed design of the old pumping plant rehabilitation, completed solicitation process and awarded contract for construction as part of the Plant Equipment Replacement project. Recurring Projects The System Improvements category includes two recurring projects: System Flow Meters (Fis- cal Year 2018: $0.2 million; 5 year CIP: $0.2 million) and Plant Equipment Replacement (Fiscal Year 2018: $1.9 million; 5 year CIP: $10.8 million). The Plant Equipment Replacement project pro- vides funding for the replacement of equipment at the Regional Water Quality Control Plant that is necessary to maintain treatment reliability. The United States Environmental Protection Agency mandates that funding is allocated for equipment replacement to ensure adequate wastewater treatment reliability. 572 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WASTEWATER TREATMENT FUND Non -Recurring Projects The System Improvements category includes four non -recurring projects, totaling $37.5 million over the 2018-2022 CIP with $11.5 million allocated in Fiscal Year 2018. Significant projects pro- grammed in this category include Fixed Film Reactors (Fiscal Year 2018: $10.7 million; 5 -Year CIP: $19.4 million), Primary Sedimentation Tank Replacement (Fiscal Year 2018: $0.8 million; 5 - Year CIP: $7.1 million), Headworks Facility Replacement (5 -Year CIP: $4.0 million), and Outfall Line Construction (5 year CIP: $7.0 million). Summary of Capital Activity WASTEWATER TREATMENT FUND Project Number FY 2016 Actuals FY 2017 Estimate FY 2018 Adopted FY 2019 FY 2020 FY 2021 FY 2022 5 -Year Total Source of Funds Revenue from the State of California WQ-14004 Fixed Film Reactor Rehabilitation WQ-16002 Headworks Facility Replacement WQ-14001 Dewatering and Loadout Facility WQ-14002 New Laboratory and Environmental Services 0 0 437,246 1,088,547 3,980,294 9,391,659 3,376,121 18,273,867 Building O 0 10,732,170 8,606,474 42,374 0 0 19,381,018 O 0 0 0 1,296,000 1,295,000 1,295,000 3,886,000 O 14,672,744 15,167,666 50,508 0 0 0 15,218,174 WQ-19001 Outfall Line Construction 0 0 0 3,265,607 3,766,075 0 0 7,031,682 WQ-10001 Plant Master Plan 0 3,157,473 0 0 0 0 0 0 WQ-14003 Primary Sedimentation Tank Replacement 0 535,299 772,798 2,996,227 3,262,616 67,022 0 7,098,663 State of California Total 0 18,365,516 27,109,880 16,007,363 12,347,359 10,753,681 4,671,121 70,889,404 Total Sources 0 18,365,516 27,109,880 16,007,363 12,347,359 10,753,681 4,671,121 70,889,404 Use of Funds Buildings and Facilities WQ-04011 Facility Condition Assessment and Retrofit 288,472 1,783,806 1,774,181 884,751 1,078,642 1,106,994 1,136,196 5,980,764 WQ-14001 Dewatering and Loadout Facility 1,292,264 10,680,341 22,167,666 50,508 0 0 0 22,218,174 WQ-14002 New Laboratory and Environmental Services 0 0 437,246 1,088,547 3,980,294 9,391,659 3,376,121 18,273,867 Building WQ-10001 Plant Master Plan 275,245 3,169,062 0 0 0 0 0 0 Buildings and Facilities Total 1,855,981 15,633,209 24,379,093 2,023,806 5,058,936 10,498,653 4,512,317 46,472,805 System Improvements WQ-14004 Fixed Film Reactor Rehabilitation 0 0 10,732,170 8,606,474 42,374 0 0 19,381,018 WQ-16002 Headworks Facility Replacement 0 0 0 0 1,321,903 1,323,840 1,325,570 3,971,313 WQ-19000 Outfall Line Construction 0 0 0 3,265,607 3,766,075 0 0 7,031,682 WQ-80021 Plant Equipment Replacement 1,028,468 4,139,134 1,923,575 2,251,772 2,140,048 2,196,438 2,254,317 10,766,150 WQ-14003 Primary Sedimentation Tank Replacement 0 535,299 772,798 2,996,227 3,262,616 67,022 0 7,098,663 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 573 WASTEWATER TREATMENT FUND Project Number Project Title FY 2016 FY 2017 Actuals Estimate FY 2018 Adopted 0� 5 -Year Total WQ-80022 System Flow Meters 0 162,683 170,420 0 0 0 170,420 System Improvements Total Total Uses 1,028,468 4,837,116 13,598,963 17,120,080 10,533,016 3,587,300 3,579,887 48,419,246 2,884,449 20,470,325 37,978,056 19,143,886 15,591,952 14,085,953 8,092,204 94,892,051 574 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WASTEWATER TREATMENT FUND Buildings and Facilities WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 575 WASTEWATER TREATMENT FUND Biosolids Facility, Winter 2017 Fund: Wastewater Treatment - Operating Category: Buildings and Facilities Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Summer 2013 Initial Project Completion: Fall 2019 Revised Project Start: Winter 2015 Revised Project Completion: Fall 2019 Project Number: WQ-14001 Dewatering and Loadout Facility Description This project provides funding for the sludge dewatering and truck loadout facility, replacing the current sewage sludge incinerators with a new solids handling system. Justification Current sewage sludge incinerators were constructed in 1972 and are at the end of their useful life. A new facility is required to improve the operational reliability of the wastewater plant. Council voted to retire the incinerators as soon as possible when accepting the Long Range Facilities Plan and approved a $2.3 million contract for the new sludge and dewatering facility design, CEQA and engineering costs in project WQ-80021, and Plant Equipment Replacement. Supplemental Information This project was identified in the Long Range Facilities Plan accepted by Council in 2012. A bio- solids facility plan was completed in 2014, and CEQA documentation was approved by Council March 28, 2016. Construction commenced in FY 2017 and will continue through FY 2019. Funding via a low 1.8% interest state loan (State Revolving Fund) will reimburse planning, pro- gram management, design, CEQA, and construction costs. Significant Changes 2018-2022 CIP: Project construction cost adjusted after the design was completed. The con- tractor bids were received in early 2017, with state SRF funding arriving shortly thereafter. Proj- ect schedule revised accordingly. 576 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WASTEWATER TREATMENT FUND 2017-2021 CIP: Total project costs reflect the latest construction cost estimate based on 90% design. Approval by partner agencies (Stanford University, the Cities of Mountain View and Los Altos, and the Board of the East Palo Alto Sanitary District) was required for project approval and to guarantee repayment of any state loans. 2016-2020 CIP: Title changed from Biosolids Facility to better define the project. This compo- nent's project construction costs were updated from the Fiscal Year 2015 estimate of $13.6 mil- lion due to more recent preliminary design cost estimates found higher than earlier master planning level cost estimates. Funding Sources Schedule Funding Source Revenue from the State of California Wastewater Treatment Fund Total Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 0 14,672,744 7,672,744 22,167,666 50,508 1,649,545 (3,992,404) (3,992,403) 0 0 1,649,545 10,680,340 3,680,341 22,167,666 50,508 FY 2020 0 FY 2021 0 O 0 O 0 FY 2022 5Year CIP Beyond 5 Total Year CIP Total O 22,218,174 O 0 O 22,218,174 0 29,890,918 0 (2,342,858) O 27,548,060 Expenciture Schec ule Project Phase Construction Design Total 2.17 Budget FY2017 Est. FY 2018 7,017 9,562,366 2,562,366 22,163,166 1,642,528 1,117,974 1,117,975 4.500 1,649,545 10,680,340 3,680,341 22,167,666 FY 2019 48,537 1,971 50,508 FY 2020 FY 2021 0 0 0 5 Year CIP FY 2022 Total O 22,211,703 O 6,471 O 22,218,174 Beyon Year CIP O 24,781,086 O 2,766,974 O 27,548,060 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Environmental Impact Analysis: CEQA MND has been completed. Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 577 WASTEWATER TREATMENT FUND Fund: Wastewater Treatment - Operating Category: Buildings and Facilities Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WQ-04011 UV Control Building Facility Condition Assessment and Retrofit Description This project provides funding for the structural condition assessment of existing plant facilities and, once issues are identified, the construction of repair and retrofits. Concrete and metal structures are evaluated for evidence of damage caused by corrosion, weathering, age, and ground movement. Justification Plant facilities are subject to many adverse conditions, including a highly corrosive environment and potential ground movement. Facilities with repair and retrofit deficiencies need to be returned to good structural condition to ensure that the plant continues to operate safely and reliably. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Wastewater Treatment Fund Total N/A 2,588,293 1,783,806 1,774,181 884,751 1,078,642 1,106,994 1,136,196 5,980,764 N/A 2,588,293 1,783,806 1,774,181 884,751 1,078,642 1,106,994 1,136,196 5,980,764 0 N/A N/A 578 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WASTEWATER TREATMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2022 5YearCIP Total Beyond 5 Year CIP Total Construction Design Total N/A 2,588,293 1,780,940 1,680,225 799,452 973,997 999,601 1,025,982 5,479,257 N/A 0 2,866 93,956 85,299 104,645 107,393 N/A 2,588,293 1,783,806 1,774,181 884,751 1,078,642 1,106,994 1,136,196 5,980,764 0 110,214 501,507 0 0 N/A N/A N/A Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 579 WASTEWATER TREATMENT FUND Water Quality Control Plant Laboratory Fund: Wastewater Treatment - Operating Category: Buildings and Facilities Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Winter 2015 Initial Project Completion: Fall 2021 Revised Project Start: Spring 2017 Revised Project Completion: Spring 2022 Project Number: WQ-14002 New Laboratory And Environmental Services Building Description This project provides funding for the design of a new building that will consolidate staff and provide a larger updated lab. Justification Currently staff is located in four separate buildings that are aging and house industrial pumps, thus are limited in size for the number of staff assigned to each. Supplemental Information This project was identified in the Long Range Facilities Plan report accepted by Council in 2012. Construction funding via a low interest state loan (State Revolving Fund) or a revenue bond will be pursued for this project, which is subject to approval from partner agencies (Stanford Uni- versity, Mountain View, Los Altos, and the East Palo Alto Sanitary District). Partners have already approved repayment of an SRF design/planning loan, while staff evaluate a Revenue Bond option as an alternative. Significant Changes 2018-2022 CIP: All partners approved repayment of the SRF design and planning loan, but securing the SRF design and planning loan is taking longer than expected and there is uncer- tainty about availability of State funds. The City may have to explore alternate methods of fund- ing such as a revenue bond. Project planning/design can commence once the funds are secured, but the project timeline is impacted. 580 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WASTEWATER TREATMENT FUND 2017-2021 CIP: Approval by partner agencies (Stanford University, the Cities of Mountain View and Los Altos, and the Board of the East Palo Alto Sanitary District) was required for project approval and to guarantee repayment of any state loans. 2016-2020 CIP: Project budget in Fiscal Year 2016 now captures an additional $4.0M more in Fiscal Year 2020 for final design and start of construction. Funding Sources Schedule Funding Source Revenue from the State of California Wastewater Treatment Fund Total Prior Years FY 2017 Budget 0 423,342 FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP FY 2022 Total 0 437,246 1,088,547 3,980,294 9,391,659 3,376,121 18,273,867 O 9,653 0 0 0 0 0 0 0 O 432,995 0 437,246 1,088,547 3,980,294 9,391,659 3,376,121 18,273,867 Beyond S Year CIP Total 0 18,273,867 0 0 O 18,273,867 Expenciture Schecule Project Phase Construction Design Total 423,342 O 9,653 O 432,995 FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 0 0 0 2,906,068 8,675,508 O 437,246 1,088,547 1,074,226 716,151 O 437,246 1,088,547 3,980,294 9,391,659 FY 2022 5Year CIP Beyond 5 Total Year CIP 3,018,046 14,599,622 358,075 3,674,245 3,376,121 18,273,867 0 14,599,622 O 3,674,245 O 18,273,867 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Environmental Impact Analysis: CEQA will be required. Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 581 CITY OF PALO ALTO WASTEWATER TREATMENT FUND System Improvements WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 583 WASTEWATER TREATMENT FUND Fixed Film Reactor Distribution Arms Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Spring 2015 Initial Project Completion: Winter 2019 Revised Project Start: Spring 2017 Revised Project Completion: Winter 2020 Project Number: WQ-14004 Fixed Film Reactor Rehabilitation Description This project provides funding for the rehabilitation of fixed film reactors which provide biologi- cal treatment, helping the City to comply with discharge permit limits. The two reactors, which came online in 1980, need replacement of core structural components including fiberglass barri- ers, steel supports, and concrete underdrains. Process components needing replacement includes biofilter media, 20 -foot deep plastic media, rotating distributor mechanisms, electrical motor control centers, and process piping and pumping. Justification This project was identified in the Long Range Facilities Plan report accepted by Council in 2012. The fixed film reactors were built in 1980 and have numerous issues, including stressed concrete with exposed reinforcing steel bars, brittle plastic media continually clogged with rags/plastic, corroded steel piping and distributors, and biofilter media and electrical controls at the end of their useful life. Supplemental Information Construction funding via a low interest state loan (State Revolving Fund) or a revenue bond will be pursued for this project, which is subject to approval from partner agencies (Stanford Uni- versity, Mountain View, Los Altos, and the East Palo Alto Sanitary District). Partners have already approved repayment of an SRF design/planning loan, while staff evaluate a revenue bond option as alternative. 584 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WASTEWATER TREATMENT FUND Significant Changes 2018-2022 CIP: Securing the SRF design/planning loan is taking longer than expected, and there is uncertainty about availability of State funds. The City may have to explore alternate methods of funding such as a revenue bond. Project planning/design can commence once the funds are secured, but the project timeline is impacted. 2017-2021 CIP: Approval by the partner agencies (Stanford University, the Cities of Mountain View and Los Altos, and the Board of the East Palo Alto Sanitary District) was required for proj- ect approval and to guarantee repayment of any state loans. Funding Sources Schedule Funding Source Revenue from the State of California Total Prior Years FY 2017 Budget 0 1,847,703 O 1,847,703 FY2017 Est. 0 0 10,732,170 8,606,474 42,374 O 10,732,170 8,606,474 42,374 Expenciture Schec ule 0 5 Year CIP Total O 19,381,018 O 19,381,018 Beyond 5 Year CIP Total 0 19,381,018 O 19,381,018 Project Phase Construction Design Total Prior Years FY 2017 Budget 0 684,732 O 1,162,971 O 1,847,703 FY2017 Est. 0 7,841,982 7,843,216 O 2,890,188 763,258 O 10,732,170 8,606,474 42,374 FY 2020 42,374 0 FY 2021 0 0 0 FY 2022 5 Year CIP Total O 15,727,572 O 3,653.446 O 19,381,018 Beyond 5 Year CIP Total 0 15,727,572 O 3,653,446 O 19,381,018 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 585 WASTEWATER TREATMENT FUND Headworks Facility Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Spring 2020 Initial Project Completion: Winter 2024 Revised Project Start: Revised Project Completion: Spring 2027 Project Number: WQ-16002 Headworks Facility Replacement Description This project provides funding for replacing influent pumping, including the suction and dis- charge piping, pipe manifolds, valves, the electrical and controls system; screening equipment, grit handling equipment, the force main to the primaries and modifying headworks building, and yard piping. Justification This project was identified in the Long Range Facilities Plan report accepted by Council in 2012. The existing headworks are at the end of their useful life and required for operational reliability of pumping the raw sewage from the influent sewers into the treatment plant. Supplemental Information The total project cost is estimated at $38,856,627 and includes planning, design and construc- tion. The project duration will be from 2020 through 2027. Partner agency approval to repay design and construction loans is needed from Stanford, East Palo Alto Sanitary District, Moun- tain View, and Los Altos. A low interest State Revolving Fund (SRF) loan or a revenue bond will be pursued to fund the project. Significant Changes 2018-2022 CIP: Staff revised the Funding Sources Schedule and the Expenditure Schedule to better reflect the project timeline recommended in the Long Range Facilities Plan where design will take place from 2020 to 2022, with CEQA and construction to follow. 586 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WASTEWATER TREATMENT FUND Funding Sources Schedule Funding Source Revenue from the State of California Wastewater Treatment Fund Total Prior FY 2017 Years Budget 0 0 0 0 FY2017 Est. 0 0 0 0 0 0 0 0 FY 2020 5 Year CIP Total O 1,296,000 1,295,000 1,295,000 3,886,000 O 25,903 28,840 30,570 85,313 O 1,321,903 1,323,840 1,325,570 3,971,313 Beyond 5 Year CIP Total 0 3,886,000 O 85,313 O 3,971,313 Project Phase Design Total Prior Years 0 0 FY 2017 Budget 0 0 Expenditure Schedule FY2017 Est. 0 0 FY 2018 0 0 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total O 1,321,903 1,323,840 1,325,570 3,971,313 O 1,321,903 1,323,840 1,325,570 3,971,313 Beyond 5 Year CIP Total 0 3,971,313 O 3,971,313 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 587 WASTEWATER TREATMENT FUND Outfall, Winter 2017 Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: Wastewater Treatment Plant and Palo Alto Airport Managing Department: Public Works Initial Project Start: Summer 2018 Initial Project Completion: Fall 2019 Revised Project Start: Revised Project Completion: Project Number: WQ-19000 Outfall Line Construction Description This project consists of the construction of a new parallel outfall pipe to convey final plant efflu- ent to San Francisco Bay. Under WQ-80021, Plant Equipment Replacement, Council approved a design contract to design the parallel outfall pipe in October 2016 with Kennedy Jenks Engi- neers (Staff Report ID 7245). Kennedy Jenks Engineers will complete bid documents, environ- mental documents, regulatory permits, and provide services during bidding and construction. Justification Installation of a new outfall line is consistent with the Regional Water Quality Control Plant's (RWQCP)'s Long Range Facilities Plan (LRFP), accepted by Council July 2012 (Staff Report ID 2914). The LRFP identified the need for a capital project to address outfall age (built in 1964), but especially to address the outfall capacity in light of all peak wet -weather flow, peak tide, and future sea level rise scenarios. The system of existing 54 -inch outfall and 36 -inch emergency backup outfall lines are inadequate to pass the RWQCP's peak wet weather hydraulic flow capacity of 80 million gallons per day under all circumstances of peak tides, peak wet -weather flows, and future sea level rise scenarios. Supplemental Information The existing 54 -inch outfall needs rehabilitation, which cannot be completed until the new out - fall is operational. Rehabiliting the existing 54 -inch outfall will be a future project. The rehabili- tated 54 -inch outfall along with the new parallel outfall in this project are anticipated to work together to convey peak flows for another 50 or more years. 588 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WASTEWATER TREATMENT FUND Funding Sources Schedule Funding Source Revenue from the State of California Total Project Phase Construction Total Prior FY 2017 Years Budget 0 Prior Years 0 0 0 0 FY 2017 Budget 0 0 Operating Impact No net increase in staffing. FY2017 Est. 0 0 FY 2020 0 3,265,607 3,766,075 O 3,265,607 3,766,075 0 Expenciture Schedule FY2017 Est. 0 0 0 0 3,265,607 3,766,075 O 3,265,607 3,766,075 0 0 5 Year CIP Total O 7,031,682 O 7,031,682 FY 2022 5 Year CIP Total O 7,031,682 O 7,031,682 Beyond 5 Year CIP Total 0 7,031,682 O 7,031,682 Beyond 5 Year CIP Total 0 7,031,682 O 7,031,682 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Review: Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a mitigated negative declaration from CEQA under Section 15070. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 589 WASTEWATER TREATMENT FUND Belt Filter Press Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WQ-80021 Plant Equipment Replacement Description This project provides funding for replacing necessary plant equipment to maintain treatment reliability and ancillary facilities to maintain existing infrastructure. Justification Plant equipment requires periodic replacement to maintain reliability. United States Environ- mental Protection Agency and State Water Resources Control Board regulations and permits require ongoing allocated funding for equipment replacement to ensure adequate treatment reliability and equipment maintenance. In renovating and replacing ancillary facilities such as building structures and landscaping, the City affirms its commitment to maintain sound infra- structure and facility sites and energy efficiency. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 5Year CIP Beyond 5 FY 2022 Total Year CIP Total Wastewater Treatment Fund Total Project Phase N/A 4,139,135 4,139,134 1,923,575 2.251,772 2,140,048 2,196,438 2,254,317 10,766,150 N/A 4,139,135 4,139,134 1,923,575 2,251,772 2,140,048 2,196,438 2,254,317 10,766,150 Prior Years FY 2017 Budget Expenc FY2017 Est. iture Schedule FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total 0 Beyond 5 Year CIP Total N/A N/A Construction Design Total N/A 3,952,247 28,879 1,732,048 2,027,160 1,930,759 1,981,651 2,033,888 9,705,506 N/A 186,888 4,110,255 191,527 224,612 209,289 214,787 220,429 1,060,644 N/A 4,139,135 4,139,134 1,923,575 2,251,772 2,140,048 2,196,438 2,254,317 10,766,150 0 0 0 N/A N/A N/A 590 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET Relationship to Comprehensive Plan WASTEWATER TREATMENT FUND Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 591 WASTEWATER TREATMENT FUND Primary Sedimentation Tank Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Spring 2014 Initial Project Completion: Fall 2019 Revised Project Start: Spring 2017 Revised Project Completion: Winter 2020 Project Number: WQ-14003 Primary Sedimentation Tank Rehabilitation Description This project provides funding for new protective coatings on each of the four concrete primary sedimentation tanks and replacement of worn rotating parts. The tanks, installed in 1972, are 220 feet long by 41 feet wide and remove settleable solids and grease. The coating ensures rein- forcing steel bars within the concrete are protected from penetrating corrosive sewer gases and extends the concretes life another 30 years. Justification Without recoating, the concrete will lose its structural integrity, gradually spalling and harming pumps, pipes, and treatment systems as a result. In a mild seismic event, weakened concrete could potentially collapse, endangering staff and the treatment system. Rehabilitation of the concrete slabs will extend the life of the tanks, preserving capital resources for other uses. Supplemental Information This project was identified in the Long Range Facilities Plan report accepted by Council in 2012. Construction funding via a low interest state loan (State Revolving Fund) will be pursued for this project, which is subject to approval from partner agencies (Stanford University, Mountain View, Los Altos, and the East Palo Alto Sanitary District). Partners have already approved repay- ment of an SRF design/planning loan, while staff evaluate a revenue bond option as an alterna- tive. 592 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WASTEWATER TREATMENT FUND Significant Changes 2018-2022 CIP: All partner agencies approved repayment of a planning/design loan. Securing the SRF planning/design loan is taking longer than expected, and there is uncertainty about availability of State funds. The City may have to explore alternate methods of funding such as a revenue bond, but the project planning/design can commence once the funds are secured. Proj- ect timeline is impacted. 2017-2021 CIP: Approval by the partner agencies (Stanford University, the Cities of Mountain View and Los Altos, and the Board of the East Palo Alto Sanitary District) was required for proj- ect approval and to guarantee repayment of any state loans. Funding Sources Schedule Funding Source Revenue from the State of California Total Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2021 0 1,239,612 535,299 772,798 2,996,227 3,262,616 67,022 O 1,239,612 535,299 772,798 2,996,227 3,262,616 67,022 Ex aenciture Schedule FY 2022 5 Year CIP Total 0 7,098.663 O 7,098,663 Beyond 5 Year CIP Total O 7,633,962 O 7,633,962 Project Phase Construction Design Total Prior Years FY 2017 Budget O 961,311 O 278,301 FY2017 Est. 30,998 504,301 735,613 31,300 292,520 O 1,239,612 535,299 772,798 2,996,227 3,262,616 37,185 2,964,927 2,970,096 67,022 0 67,022 FY 2022 5 Year CIP Total O 6,039,230 O 1,059,433 O 7,098,663 Beyond 5 Year CIP Total O 6,070,228 0 1,563,734 O 7,633,962 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 593 WASTEWATER TREATMENT FUND Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WQ-80022 System Flow Meter System Flow Meters Description This project provides funding to replace the large diameter flow meters built into the wastewa- ter treatment system on sewers, pipes, and water lines. Justification Generally, magnetic flow meters, used to measure the flow of wastewater by magnetic field, have a life of over ten years. When the reliability of the meter's electronics fail, the meter needs expeditious replacement to continue accurate partner billing, process control, and regulatory reporting. Supplemental Information There are 13 key meters that require replacement through an ongoing capital project. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Wastewater Treatment Fund Total N/A 162,683 162,683 170,420 N/A 162,683 162,683 170,420 0 0 0 0 0 0 O 170,420 O 170,420 O N/A O N/A 594 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WASTEWATER TREATMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. 0 0 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total N/A 0 N/A N/A 0 0 N/A 162,683 162,683 170,420 0 162,683 162,683 170,420 0 0 0 0 0 0 0 0 0 0 0 O 0 0 170,420 O 0 O 170,420 0 0 0 0 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A N/A N/A WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 595 CITY OF PALO ALTO WATER FUND CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 597 WATER FUND Overview The City of Palo Alto is the only municipality in California that operates a full suite of City - owned utility services. The municipal water distribution system began operation in 1896 and continues to provide safe, reliable, and cost effective water service to residents and customers of Palo Alto. For the 2018-2022 Capital Improvement Program (CIP), approximately $43.95 mil- lion is programmed, with $6.09 million allocated in Fiscal Year 2018. Overall, a total of 16 proj- ects are programmed for the 5 -year CIP. Major projects funded in the 2018-2022 CIP include Water Main Replacements (cumulative total of $28.49 million), Water System Customer Con- nections ($3.77 million), Water Meters ($2.66 million) and Water, Gas, and Wastewater Utility GIS Data ($2.26 million). The budget for the Water Fund CIP is broken into three separate cate- gories: Customer Connections, System Improvements, and Water Main Replacements. Customer Connections As customers continually change their water needs due to equip- ment additions, new construc- tion, building expansions, building remodels, teardowns and rebuilds, and new building occupancy types, the water sys- tem must evolve to meet these needs. The Water System Cus- tomer Connection Project is the 24,000,000 18.000.000 12,000,000 6,000,000 0 Water Fund Capital Expenditures FY 2014 Actua Is FY 2016 Actuals FY 2018 FY 2020 Adopted Projected FY 2022 Projected only project in this category and includes work required to meet the needs of customers who have applied for new or upgraded water service. The Water Fund pays for a portion of this proj- ect, while remaining costs are supported by reimbursements from customers for project work performed by the City. Infrastructure Inventory Miles of water main Number of wells Number of reservoirs 235.58 miles 1 active standby and 7 emergency standby 4 steel and 3 reinforced concrete Recent Accomplishments In Fiscal Year 2016 the Utilities Water Utility completed over 180 customer service projects with a total cost of $1.94 million. 598 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WATER FUND 2018-2022 Capital Improvement Program Recurring Projects The Water System Customer Connections project is the only project within this category. Over the course of the 2018-2022 CIP, $3.77 million is programmed, with $0.71 million allocated in Fis- cal Year 2018. Non -Recurring Projects There are no non -recurring projects in this category. System Im crovements To ensure reliable water services for the City of Palo Alto residents and customers, infrastruc- ture must be replaced upon reaching the end of its expected life. The System Improvements category includes 9 projects during the 2018-2022 CIP at a total cost of $11.69 million, with $3.64 million allocated in Fiscal Year 2018. Recent Accomplishments • Completed the water distribution system seismic evaluation and condition assessment master study to determine the reliability of water system and seismic stability of water pipelines in the Foothills. Pipeline improvements recommended from this study will be included in future capital improvement projects. • Completed 90% construction of concrete water tank rehabilitation work at Boronda Reservoir. 2018-2022 Capital Improvement Program Recurring Projects A total of $9.97 million is programmed for System Improvement recurring projects during the 2018-2022 CIP, with $1.92 million allocated in Fiscal Year 2018. Recurring projects in this cate- gory include the following: • Water Distribution System Improvements (Fiscal Year 2018: $0.25 million; 5 -Year CIP: $1.31 million) • Water Fusion and General Equipment/Tools (Fiscal Year 2018: $0.05 million; 5 -Year CIP: $0.25 million) • Water Meters (Fiscal Year 2018: $0.57 million; 5 -Year CIP: $2.66 million) • Water Service Hydrant Replacement (Fiscal Year 2018: $0.41 million; 5 -Year CIP: $2.19 million) • Water System Supply Improvements (Fiscal Year 2018: $0.25 million; 5 -Year CIP: $1.31 million) • Water, Gas, Wastewater Utility GIS Data (Fiscal Year 2018: $0.40 million; 5 -Year CIP: $2.26 million) WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 599 WATER FUND Non -Recurring Projects A total of $1.72 million is programmed for non -recurring projects during the 2018-2022 CIP, with the entire $1.72 million allocated in Fiscal Year 2018. Non -recurring projects in this category include the following: • Seismic Water System Upgrades (Fiscal Year 2018: $1.13 million; 5 -Year CIP: $1.13 million) ▪ Water Recycling Facilities (Fiscal Year 2018: $0.40 million; 5 -Year CIP: $0.40 million) • Water Regulation System Improvements (Fiscal Year 2018: $0.20 million; 5 -Year CIP: $0.20 million) Water Main Replacements The Water Main Replacements category accounts for the replacement of inadequately -sized and structurally deficient water mains. In the next five years, it is estimated that approximately 54,700 linear feet of water mains will be replaced. Recent Accomplishments • Completed the design of water main replacement project WMR 26 to replace approximately 10,600 linear feet of water main pipelines, 170 service pipelines, and 40 fire hydrants. 2018-2022 Capital Improvement Program Recurring Projects There are no recurring projects in this category. Non -Recurring Projects The 2018-2022 CIP includes $28.49 million in funding for six non -recurring projects within this category, with $1.74 million approved for Fiscal Year 2018. The Utilities Department coordinates with the Public Works Department's street maintenance projects to minimize damage to the City's pavement and maximize cost efficiencies. Summary of Capital Activity WATER FUND Project Number Project Title FY 2016 Actuals FY 2017 Estimate FY 2018 Adopted FY 2019 FY 2020 FY 2021 FY 2022 5 -Year Total Source of Funds Transfer from Other Funds Gas Fund WS -02014 Water Gas Wastewater GIS Data 116,666 Total Gas Fund Transfers 134,209 147,630 152,059 156,621 161,320 751,839 0 116,666 134,209 147,630 152,059 156,621 161,320 751,839 600 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WATER FUND Project Number Project Title FY 2016 Actuals FY 2017 Estimate FY 2018 Adopted FY 2019 FY 2020 FY 2021 FY 2022 5 -Year Total Wastewater Collection Fund WS -02014 Water Gas Wastewater GIS Data O 116,666 134,209 147,630 152,059 156,621 161,320 751,839 Total Wastewater Collection Fund Total Transfer from Other Funds Other Revenues WS -07001 Water Recycling Facilities 111,014 0 0 WS -08002 Emergency Water Supply Project 278,618 0 0 WS -80014 Water Service Hydrant Replacement 6,830 0 0 0 0 0 0 0 WS -80013 Water System, Customer Connections 1,544,597 900,000 902,280 929,348 957,228 985,946 1,015,524 4,790,326 O 116,666 134,209 147,630 152,059 156,621 161,320 751,839 O 233,332 268,418 295,260 304,118 313,242 322,640 1,503,678 0 0 0 O 0 O 0 Other Revenue Total 1,941,059 900,000 902,280 929,348 957,228 985,946 1,015,524 4,790,326 Total Sources 1,941,059 1,133,332 1,170,698 1,224,608 1,261,346 1,299,188 1,338,164 6,294,004 Use of Funds Customer Connections WS -80013 Water System, Customer Connections 816,983 708,000 710,700 732,021 753,981 776,601 799,899 3,773,202 Customer Connections Total 816,983 708,000 710,700 732,021 753,981 776,601 799,899 3,773,202 System Improvements WS -13004 Asset Management Mobile Deployment 641 0 0 0 0 0 0 0 WS -08002 Emergency Water Supply Project 124,730 0 0 0 0 0 0 0 WS -09000 Seismic Water System Upgrades 643,014 3,006,583 1,128,594 0 0 0 0 1,128,594 WS -11003 Water Distribution System Improvements 79,700 200,000 247,000 254,000 261,620 269,469 277,553 1,309,642 WS -13002 Water Fusion and General Equipment/Tools 9,315 10,000 50,000 50,000 50,000 50,000 50,000 250,000 WS -02014 Water, Gas, Wastewater Utility GIS Data 206,770 350,000 402,628 442,890 456,177 469,862 483,958 2,255,515 WS -80015 Water Meters 315,258 100,000 565,000 500,000 515,000 530,450 546,364 2,656,814 WS -07001 Water Recycling Facilities 48,067 0 395,649 0 0 0 0 395,649 WS -07000 Water Regulation System Improvements 953,585 760,825 196,054 0 0 0 0 196,054 WS -08001 Water Reservior Coating Improvements 75,285 0 0 0 0 0 0 0 WS -80014 Water Service Hydrant Replacement 355,048 400,000 412,000 424,360 437,091 450,204 463,710 2,187,365 WS -15004 Water System Master Plan 106,005 0 0 0 0 0 0 0 WS -11004 Water System Supply Improvements 62,382 334,694 247,000 254,000 261,620 269,469 277,553 1,309,642 System Improvements Total 2,979,799 5,162,102 3,643,925 1,925,250 1,981,508 2,039,454 2,099,138 11,689,275 Water Main Replacements WS -11000 Water Main Replacement - Project 25 WS -12001 Water Main Replacement - Project 26 4,555,303 0 0 68,497 4,742,758 1,143,000 0 O 0 0 0 O 0 0 1,143,000 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 601 WATER FUND Project Number Project Title FY 2016 FY 2017 FY 2018 Actuals Estimate Adopted FY 2019 FY 2020 FY 2021 5 -Year FY 2022 Total WS -13001 Water Main Replacement - Project 27 WS -14001 Water Main Replacement - Project 28 WS -15002 Water Main Replacement - Project 29 WS -16001 Water Main Replacement - Project 30 WS -19001 Water Main Replacement - Project 31 O 50,000 O 0 O 0 0 0 595,000 6,216,841 O 585,107 O 0 0 ' 0 0 6,811,841 5,851,070 0 0 6,436,177 602,660 6,026,602 0 6,629,262 O 0 0 0 620,740 6,207,400 6,828,140 O 0 0 0 0 639,362 639,362 Water Main Replacements Total 4,623,800 4,792,758 1,738,000 6,801,948 6,453,730 6,647,342 6,846,762 28,487,782 Total Uses 8,420,582 10,662,860 6,092,625 9,459,219 9,189,219 9,463,397 9,745,799 43,950,259 602 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET ssantos, 2017-07-2713:40:01 Ptcc-m aps\Enc ompassVWmin\Personahssa ntos.mdb) This document is a graphic repres entation only of best availabl e sour ces. The CM of Palo Alto assumes no responsibility f or any errors. 01989 to 2016 City of Palo Alto WATER FUND • CITY OF PALO ALTO FISC AL YEAR 2018 CAPIT AL BUDGET 603 WATER FUND 604 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WATER FUND Customer Connections WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 605 Fund: Water Fund - Operating Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -80013 ■ Installation of 8" HDPE pipe by directional drilling method Water System Customer Connections Description This project allows for improvements that include new main extensions, valves, domestic ser- vices, meters on upgraded services, backflow devices, fire services, and fire hydrants. Justification System extensions are required to provide service to new customers and to serve existing cus- tomers requesting expanded service. Significant Changes 2015-2019 CIP: This project was previously titled "Water System Extensions". As part of the Fiscal Year 2015 budget, this project was re -titled to "Water System, Customer Connections" to more accurately reflect the work done with this funding. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Other Water Fund Total Project Phase Construction Total N/A N/A N/A Prior Years N/A N/A 708,736 708,000 710,700 732,021 753,981 776,601 799,899 3,773,202 690,000 900,000 902,280 929,348 957,228 985,946 1,015,524 4,790,326 18,736 (192,000) (191,580) (197,327) (203,247) (209,345) (215,625) 708,736 708,000 710,700 732,021 753,981 776,601 799,899 3,773,202 0 N/A N/A 0 N/A (1,017,124) C FY 2017 Budget Expenciture Schedule FY2017 Est. 710,700 732,021 FY 2020 776,601 FY 2022 5Year CIP Beyond 5 Total Year CIP Total 708,736 708,000 753,981 799,899 3,773,202 0 0 N/A N/A 606 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WATER FUND Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-19 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 607 CITY OF PALO ALTO WATER FUND System Improvements WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 609 WATER FUND Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2014 Initial Project Completion: Winter 2017 Revised Project Start: Revised Project Completion: Project Number: WS -09000 Seismic Upgrade, Boronda Reservoir, December 2014 Seismic Water System Upgrades Description This project will provide structural reinforcement for the Corte Madera, Park, Boronda, and Dahl reservoirs to improve earthquake resistance in compliance with the American Society of Civil Engineers (ASCE 7) seismic codes. Work at the reservoir sites will also include the installation of: seismic shut off valves, flexible joints at the inlet/outlet piping connections, backup power supplies, the relocation of overflow pipes, and reinforcement of interior pipe columns. Justification Palo Alto's water tanks have no protection from water loss in a seismic event. If an earthquake causes a significant water leak, various impacts such as loss of water for fire fighting purposes, loss of water storage for drinking, property damage from flooding, environmental damages, and possible mudslides causing significant property damage could occur. The seismic protection systems will preserve potable water after a seismic event. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Water Fund Total 1,357,152 4,370,893 3,006,583 1,128,594 1,357,152 4,370,893 3,006,583 1,128,594 0 0 0 0 0 1,128,594 0 1,128,594 0 5,492,329 0 5,492,329 610 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WATER FUND Expenditure Schedule Prior FY 2017 Project Phase Years Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 1,085,720 4,370,893 271,426 0 1,357,146 4,370,893 3,006, 583 1,128, 594 0 0 3,006,583 1,128,594 0 0 0 0 0 0 0 0 0 O 1,128,594 0 0 O 1,128,594 O 5,220,897 0 271,426 O 5,492,323 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-19 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Planning and Transportation Section: Local Landuse and Growth Management Goal: L-1 Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 611 WATER FUND Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -11003 Installation of a new fire hydrant with FlowGuard fire hydrant check valve Water Distribution System Improvements Description This project provides funds as needed to improve water distribution system deliverability and reliability. Typical activities include: installing restraining joints at critical pipelines and bridge crossings, increasing the size of inadequate facilities, system leakage surveys, network model- ing, and fire flow studies or other system improvements as required. Justification Water distribution system reliability and adequate capacity are critical to providing a high level of service to customers in Palo Alto. Continuous evaluation of system needs and making required improvements is necessary to maintain adequate quantities of quality water, meeting local, state, and federal safe drinking water standards. Funding Source Water Fund Total Prior Years N/A 869,905 Funding Sources Schedule FY2017 Est. 200,000 FY 2018 247,000 FY 2019 254,000 FY 2020 261,620 FY 2021 269,469 FY 2022 5 Year CIP Total 277,553 1,309,642 N/A 869,905 200,000 247,000 254,000 261,620 269,469 277,553 1,309,642 Beyond 5 Year CIP Total N/A N/A 612 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WATER FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 869,905 200,000 247,000 254,000 261,620 269,469 277,553 1,309,642 N/A 869,905 200,000 247,000 254,000 261,620 269,469 277,553 1,309,642 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-19 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 613 WATER FUND Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -13002 16" HDPE pipe being fused prior to installation Water General Equipment/Tools Description This funding allows for the acquisition of new equipment and tools, the replacement of existing fusion equipment, and other associated tools, annually. The fusion equipment is used to fuse together pipe joints in the City's water distribution system. Justification As the equipment ages, the quality of the fusion joints begins to decline, and the operators must spend more time scraping, aligning, and fusing construction joints. In order to maintain high quality standards for the installation of the City's water distribution mains, along with the associated service standards and worker safety and productivity measures, equipment and tools are required to be upgraded on an annual basis. Significant Changes 2015-2019 CIP: Project was retitled from "Water Fusion and General Equipment/Tools". Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Water Fund Total N/A 70,685 10,000 50,000 50,000 50,000 50,000 50,000 250,000 N/A 70,685 10,000 50,000 50,000 50,000 50,000 50,000 250,000 0 0 N/A N/A 614 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WATER FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Other Total N/A N/A N/A 0 10,000 50,000 50,000 50,000 50,000 0 70,685 10,000 50,000 50,000 50,000 50,000 70,685 0 0 0 C 50,000 250,000 0 0 50,000 250,000 0 0 0 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A N/A WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 615 WATER FUND 5/8" Badger water meter Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -80015 Water Meters Description This funding allows for the purchase of meters for new customers, upgrading meters for current customers, installing meter bypasses, and replacing obsolete meters that are no longer repair- able. This funding also allows for annual testing and calibration of select meters each year. Justification This project will maintain meter accuracy, reliability, and stock meter equipment and replace- ment parts. Meter replacements enhance information on system water volume; align the Utility's ten-year meter testing and replacement cycle in accordance with industry -standard best man- agement practices; and provide accurate data for the Water Utility billing system. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget 100,000 FY 2018 FY 2019 FY 2020 FY 2021 5Year CIP Beyond 5 To - Year CIP Total Water Fund Total N/A 817,092 565,000 500,000 515,000 530,450 546,364 2,656,814 N/A 817,092 100,000 565,000 500,000 515,000 530,450 546,364 2,656,814 Expenciture Schec ule 0 0 N/A N/A Project Phase Prior Years FY 2017 Budget FY2017 Est. 565,000 500,000 515,000 FY 2021 5Year CIP Beyond 5 FY 2022 Total Year CIP Total Construction Total N/A N/A 817,092 100,000 565,000 500,000 515,000 530,450 546,364 2,656,814 817,092 100,000 530,450 546,364 2,656,814 0 0 N/A N/A 616 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WATER FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-19 Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 617 WATER FUND Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2011 Initial Project Completion: Spring 2015 Revised Project Start: Revised Project Completion: Fall 2017 Project Number: WS -07001 Recycled water piping Water Recycling Facilities Description This funding allows the City of Palo Alto to fund a consultant to prepare a business plan, pre- pare a preliminary design, and secure funding options for an expansion of the existing recycled water delivery system in the City. The pipeline will serve primarily the Stanford Research Park and provide an alternative supply source of 1,000 acre feet or 435,600 CCF per year. For con- text this represents roughly 10% of Palo Alto's total water consumption in 2015. A key part of the proposed business plan will be evaluating potential alternative uses of the new pipeline to serve future needs in Direct Potable Reuse, and Indirect Potable Reuse. This new more detailed plan follows the successful completion and certification of the project's environmental impact report in September 2015. The next phase of the project is to evaluate the results of this business plan and other deliverables, and pending a satisfactory assessment, move forward with the full design work of the proposed expansion of the recycled water delivery system. Justification Palo Alto is aggressively pursuing all options to meet future water supply needs. Recycled water provides a stable, drought -proof supply of water that replaces the need to use Hetch Het- chy potable supplies for irrigation purposes and other non -potable uses. In anticipation of extended periods of drought and mandatory potable water reduction imposed by the State, the City is evaluating a wide range of alternative water supplies. Recycled water and groundwater are two such resources that are interrelated in their development and potential. Therefore, the City is taking an integrated approach to evaluating non -potable recycled water, shallow aquifer groundwater, deep aquifer groundwater, and Direct Potable Reuse and Indirect Potable Reuse. 618 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WATER FUND The end product will be a recycled water strategic plan for the most flexible and robust use of these resources. Significant Changes While staff has addressed many issues regarding a future recycled water project including the completion and certification by the Council of the projectis environmental impact report (EIR), the replacement of high quality potable water with recycled water remains a concern for the landscape community among others. Completion of the environmental document was essential for securing Federal or State grant or loan funding for the construction of the project, and now the City of Palo Alto needs to reassess a more exhaustive number of potential end uses, assess customer demand, prepare a business plan, finish a preliminary design, and secure funding. Func ing Sources Schedule Funding Source Revenue from the Federal Government Water Fund Total Prior Years 111,013 FY 2017 Budget 0 FY2017 Est. 0 0 FY 2020 FY 2021 FY 2022 5Year CIP Total 0 0 0 0 0 346,037 395,649 0 395,649 0 0 0 0 395.649 457,050 395,649 0 395,649 0 0 0 0 395,649 Beyond 5 Year CIP Total 0 111,013 0 741,686 O 852,699 Expenc iture Schedule Project Phase Construction Design Total Prior Years 365,639 91,409 457,048 FY 2017 Budget 395,649 0 395,649 FY2017 Est. 0 0 0 0 0 0 O 395,649 O 0 O 395,649 FY 2021 0 0 0 FY 2022 5 Year CIP Total O 395,649 O 0 O 395,649 Beyond 5 Year CIP Total 0 761,288 O 91,409 O 852,697 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-20 Program: N-26 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 619 WATER FUND Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Fall 2006 Initial Project Completion: Summer 2008 Revised Project Start: Summer 2014 Revised Project Completion: Winter 2017 Project Number: WS -07000 Siesmic Upgrade, Arastradero Turnout, June 2010 Water Regulation Station Improvements Description This project will improve fourteen underground vaults and two above -ground water regulation facility locations. The improvements include: supervisory control and data acquisition (SCADA) chloramine monitors, pipe coating, wall sealing/painting, vault door replacement, lighting, valve replacement, and electrical upgrades. Justification These critical components in the water system require various improvements to increase reli- ability, safety and to prolong their service life. The San Francisco Public Utility Commission (SFPUC) turnouts are the main source of water supply to Palo Alto residents and need mainte- nance improvements. The pressure regulating stations protect pipelines from over -pressuriza- tion, which prevents water main breaks and customer outages. The electrical systems for these facilities need to be improved for staff safety. Supplemental Information The work locations of this project include Page Mill, Arastradero, California, Charleston, Mayfield, Hillview, Hewlett, Foothill 6, Foothill 7, Corte Madera, Boronda, Park, Dahl, Montebello vaults, Dahl booster and Lytton pump station. 620 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Water Fund Total Prior FY 2017 Years Budget 994,000 1,109,114 FY2017 Est. 760,825 196,054 0 994,000 1,109,114 760,825 196,054 0 FY 2020 0 0 0 Expenditure Schedule 0 FY 2022 5 Year CIP Total O 196,054 O 196,054 Beyond 5 Year CIP Total O 1,950,879 O 1,950,879 Project Phase Construction Design Total Prior Years FY 2017 Budget 795,199 1,109,114 198,798 0 993,997 1,109,114 FY2017 Est. 760,825 0 760,825 FY 2018 196,054 0 196,054 FY 2019 0 0 FY 2020 FY 2021 0 0 0 0 5 Year CIP FY 2022 Total 196,054 O 0 O 196,054 Beyond 5 Year CIP Total O 1,752,078 O 198,798 O 1,950,876 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-20 Program: N-24 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 621 WATER FUND Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -80014 Newly installed fire hydrant service line and assembly on Greenwood Avenue Water Service Hydrant Replacement Description This project replaces system control valves, deteriorated galvanized service lines, lead goose- necks, and fire hydrant valves and assemblies as a result of Fire Department flow testing; upgrades fire hydrants in main replacement project areas; and replaces existing undersized or deteriorated copper water services. Upgrading hydrants and system control valves is consistent with fire protection policies. Justification In order to maintain a high water quality standard for Palo Alto's water supplies, it is necessary to replace old, lead, galvanized, and corroded copper water service lines when found. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget 400,000 FY 2018 FY 2019 FY 2020 FY 2021 5YearCIP Beyond 5 Total Year CIP Total Water Fund Total N/A 400,000 412,000 424,360 437,091 450,204 463,710 2,187,365 N/A 400,000 400,000 412,000 424,360 437,091 450,204 463,710 2,187,365 Expenciture Schecule 0 0 N/A N/A Project Phase Prior Years FY 2017 Budget FY2017 Est. 412,000 424,360 437,091 FY 2021 5Year CIP Beyond 5 FY 2022 Total Year CIP Total Construction Total N/A N/A 400,000 400,000 412,000 424,360 437,091 450,204 463,710 2,187,365 400,000 400,000 450,204 463,710 2,187,365 0 0 N/A N/A 622 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WATER FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-19 Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 623 WATER FUND Installation of 8" HDPE pipe and valve between two main connection points on El Camino Real at El Camino Way Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -11004 Water System Supply Improvements Description This project provides funding, as needed, to improve the City's water distribution system. This system includes: connection facilities between the City's and the San Francisco Public Utility Commission's pipelines, emergency water wells within the City, pumping stations, water reser- voirs, and pipelines. Justification It is critical that the City has an adequate supply of water that meets federal and state drinking water requirements. To meet these objectives, the City must continually evaluate the system and make improvements when they are required. Supplemental Information Typical activities performed under this project include: piping modifications, equipment replacements associated with water delivery, Supervisory Control software upgrades, system modifications for water system quality compliance, implementation of an asset management system, conditional assessment of the reliability of transmission mains, and security system installations. Funding Sources Schedule Prior FY 2017 Funding Source Years Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Beyond 5 Total Year CIP Total Water Fund Total N/A 334,694 334,694 247,000 254,000 261.620 269,469 277,553 1,309,642 N/A 334,694 334,694 247,000 254,000 261,620 269,469 277,553 1,309,642 0 0 N/A N/A 624 WATER FUND • c.1ITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WATER FUND Expenciture Schec ule Prior FY 2017 Project Phase Years Budget FY2017 Est. 247,000 254,000 261,620 269,469 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 334,694 334,694 277,553 1,309,642 N/A 334,694 334,694 247,000 254,000 261,620 269,469 277,553 1,309,642 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-19 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 625 WATER FUND Staff collecting data for GIS system Fund: Water Fund - Operating Category: System Improvements Project Location: Software maintenance & update Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -02014 Water, Gas, Wastewater Utility GIS Data Description This funding covers the annual maintenance and support contract to improve the ability of Util- ities Department staff to use the Geographic Information System (GIS). As with other GIS activ- ities, continuing the completion of data -related tasks is the primary emphasis. Because field personnel still need accurate paper maps in the field, standard map books will be produced that meet their specific needs. Funding is also included to improve the GIS user interface to better serve the unique requirements of Utility Department users. Justification The GIS program is used for interfacing with modeling software to perform engineering analysis and master planning; developing and prioritizing cost-effective capital improvement designs; and asset management of the City's utility enterprise system; thereby enhancing the level of service to utility customers. 626 WATER FUND • : ITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Transfer from Gas Fund Transfer from Wastewater Treatment Fund Water Fund Total Project Phase Construction Total Prior FY 2017 Years Budget FY2017 Est. FY 2020 FY 2022 5YearCIP Total N/A 122,009 116,666 134,209 147,630 152,059 156,621 161,320 751,839 N/A 122,009 116,666 134,209 147,630 152,059 156,621 161,320 751,839 Beyond 5 Year CIP Total 0 0 N/A N/A N/A 204,824 116,668 134,210 147,630 152,059 156,620 161,318 751,837 0 N/A N/A 448,842 350,000 402,628 442,890 456,177 469,862 483,958 2,255,515 0 N/A Prior Years N/A N/A FY 2017 Budget 448,842 Expenciture Schec FY2017 Est. 350,000 ule 402,628 442,890 456,177 469,862 FY 2022 5YearCIP Total 483,958 2,255,515 448,842 350,000 402,628 442,890 456,177 469,862 483,958 2,255,515 Beyond 5 Year CIP Total 0 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Transportation Section: Reducing Auto Use Goal: T-1 Policy: T-2 Program: T-10 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 627 CITY OF PALO ALTO WATER FUND Water Main Replacements WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 629 16" HDPE pipe ready to be installed Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2015 Initial Project Completion: Winter 2017 Revised Project Start: Revised Project Completion: Spring 2018 Project Number: WS -12001 Water Main Replacement -Project 26 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Year 2016. Mains are selected by researching the maintenance history of the system and identifying those that are undersized, corroded, and subject to breaks. The proj- ect scope includes approximately 9,708 linear feet (which represents 0.8% of the City's Water distribution system) of mains and services on various streets within the City, including areas in University Park and Downtown North. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2018-2022 CIP: This project was delayed due to recent increases in construction cost which has required the department to reduce the scope of the project. 630 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Water Fund Total Prior FY 2017 Years Budget FY2017 Est. 0 134,436 6,771,734 4,742,758 1,143,000 134,436 6,771,734 4,742,758 1,143,000 0 FY 2020 0 0 0 Expenciture Schedule 0 FY 2022 5 Year CIP Total O 1,143,000 O 1,143,000 Beyond 5 Year CIP Total O 6,020,194 O 6,020,194 Project Phase Construction Design Total Prior Years FY 2017 Budget 107,548 6,771,734 26,886 0 134,434 6,771,734 FY2017 Est. FY 2018 4,742,758 1,143,000 0 0 4,742,758 1,143,000 FY 2019 FY 2020 FY 2021 0 0 0 0 0 0 5 Year CIP FY 2022 Total O 1,143,000 0 0 O 1,143,000 Beyond 5 Year CIP O 5,993,306 O 26,886 O 6,020,192 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-20 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 631 WATER FUND Installed 16" HDPE pipe waiting to be backfilled Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2016 Initial Project Completion: Winter 2018 Revised Project Start: Summer 2018 Revised Project Completion: Winter 2020 Project Number: WS -13001 Water Vain Replacement -Project 27 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2018 and 2019. Mains are selected by researching the mainte- nance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approximately 9,735 linear feet (which represents 0.8% of the City's Water distribution system) of mains and services on various streets within the City, including areas in Oak Creek and University Avenue neighborhoods. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2018-2022 CIP: The construction is postponed to start in the later part of FY 2019 due to delays of WMR 26. 632 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Water Fund Total Prior FY 2017 Years Budget O 6,248,716 O 6,248,716 50,000 595,000 6,216,841 FY2017 Est. 595,000 6,216,841 50,000 FY 2020 0 0 0 Expenciture Schedule FY 2022 5 Year CIP Total O 6,811,841 O 6,811,841 Beyond 5 Year CIP Total O 6,861,841 O 6,861,841 Project Phase Construction Design Total Prior Years FY 2017 Budget O 5,680,651 O 568,065 O 6,248,716 FY2017 Est. 0 50,000 595,000 50,000 595,000 6,216,841 FY 2018 FY 2019 0 6,216,841 FY 2020 FY 2021 0 0 0 0 0 5 Year CIP FY 2022 Total O 6,216,841 O 595,000 O 6,811,841 Beyond S Year CIP 111 O 6,216,841 O 645,000 O 6,861,841 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-20 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 633 WATER FUND New HDPE main connecting to side street with new valve Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Winter 2019 Revised Project Start: Summer 2019 Revised Project Completion: Winter 2021 Project Number: WS -14001 Water Main replacement -Project 28 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2018 and 2020. Mains are selected by researching the mainte- nance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approximately 13,352 linear feet (which represents 1.2% of the City's Water distribution system) of mains and services on various streets within the City, including areas in Duveneck/St. Francis, Barron Park and Charleston Meadows neighborhoods. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2018-2022 CIP: Due to delays of WMR 26 and 27, project design and construction will be delayed to FY 2019 and FY 2020. 634 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Water Fund Total Prior FY 2017 Years Budget 0 585,107 O 585,107 FY2017 Est. 0 0 FY 2020 O 585,107 5,851,070 O 585,107 5,851,070 0 Expenciture Schedule FY 2022 5 Year CIP Total O 6,436,177 O 6,436,177 Beyond 5 Year CIP Total O 6,436,177 O 6,436,177 Project Phase Construction Design Total Prior FY 2017 Years Budget 0 O 585,107 O 585,107 FY2017 Est. 0 0 0 FY 2018 FY 2019 FY 2020 0 0 5,851,070 O 585,107 0 O 585,107 5,851,070 FY 2021 0 0 5 Year CIP FY 2022 Total O 5,851,070 O 585,107 O 6,436,177 Beyond Year CIP O 5,851,070 O 585,107 O 6,436,177 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-20 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 635 WATER FUND Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2018 Initial Project Completion: Winter 2020 Revised Project Start: Summer 2020 Revised Project Completion: Winter 2022 Project Number: WS -15002 16" HDPE pipe ready to be installed by open trench method Water Main replacement -Project 29 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2020 and 2021. Mains are selected by researching the mainte- nance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approximately 11,723 linear feet (which represents 0.9% of the City's Water distribution system) of mains and services on various streets within the City, including areas in Evergreen Park and Ventura neighborhoods. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2018-2022 CIP: Due to delays of WMR 26, 27 and 28, project design and construction will be postponed to FY 2020 and FY 2021. 636 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Water Fund Total Prior FY 2017 Years Budget 0 0 0 FY2017 Est. 0 0 0 0 FY 2020 O 602,660 6,026,602 O 602,660 6,026,602 Expenciture Schedule FY 2022 5YearCIP Total O 6,629,262 O 6,629,262 Beyond 5 Year CIP Total O 6,629,262 O 6,629,262 Project Phase Construction Design Total Prior FY 2017 Years Budget 0 0 0 0 FY2017 Est. 0 0 0 FY 2018 0 0 FY 2019 FY 2020 FY 2021 O 0 6,026,602 O 602,660 0 O 602,660 6,026,602 5YearCIP FY 2022 Total O 6,026,602 O 602,660 O 6,629,262 Beyond 5 Year CIP Total O 6,026,602 O 602,660 O 6,629,262 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 637 WATER FUND HDPE pipe waiting to be fused Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Managing Department: Utilities Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Summer 2021 Revised Project Completion: Winter 2023 Project Number: WS -16001 Water Vain Replacement -Project 30 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2021 and 2022. Mains are selected by researching the mainte- nance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approximately 14,494 linear feet (which represents 1.0% of the City's Water distribution system) of mains and services on various streets within the City, including areas in Midtown/Midtown West and Palo Verde and Greenmeadow neighborhoods. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2018-2022 CIP: Due to delays of WMR 26 - 29, project design and construction is postponed to FY 2021 and FY 2022. 638 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Water Fund Total Prior FY 2017 Years Budget 0 0 0 FY2017 Est. 0 0 0 0 0 0 FY 2020 FY 2022 5 Year CIP Total 620,740 6,207,400 6,828,140 O 620,740 6,207,400 6,828,140 Expenciture Schedule Beyond 5 Year CIP Total O 6,828,140 O 6,828,140 Project Phase Construction Design Total Prior FY 2017 Years Budget 0 0 0 0 FY2017 Est. 0 0 0 FY 2018 0 0 FY 2019 0 0 FY 2021 5 Year CIP FY 2022 Total 0 6,207,400 6,207,400 O 620,740 0 620,740 O 620,740 6,207,400 6,828,140 Beyond Year CIP O 6,207,400 O 620,740 O 6,828,140 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-20 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 639 WATER FUND Installed 16" HDPE pipe waiting to be backfilled Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Various Locations Managing Department: Utilities Initial Project Start: Summer 2020 Initial Project Completion: Winter 2022 Revised Project Start: Summer 2022 Revised Project Completion: Spring 2024 Project Number: WS -19001 Water Vain Replacement -Project 31 Description Funding for this project is a placeholder that will allow for the design and replacement of struc- turally deficient water mains and appurtenances in Fiscal Years 2022 and 2023. Mains are selected by researching the maintenance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes 9,553 linear feet (which represents 0.8% of the City's Water distribution system) of mains and services on vari- ous streets within the City. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2018-2022 CIP: Due to delays of WMR 26 - 30, project design and construction is postponed to FY 2022 and FY 2023. 640 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Water Fund Total Prior FY 2017 Years Budget 0 0 0 FY2017 Est. 0 0 0 0 0 0 FY 2020 0 0 Expenciture Schedule FY 2022 639,362 5 Year CIP Total Beyond 5 Year CIP Total 639,362 6,396,320 7,035,682 O 639,362 639,362 6,396,320 7,035,682 Project Phase Construction Design Total Prior FY 2017 Years Budget 0 0 0 0 FY2017 Est. 0 0 0 FY 2018 0 0 FY 2019 FY 2020 FY 2021 O 0 O 0 FY 2022 0 O 639,362 O 639,362 5 Year CIP Total Beyond 5 Year CIP Total 0 6,396,320 6,396,320 639.362 0 639,362 639,362 6,396,320 7,035,682 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-20 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 641 642 CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET INTERNAL SERVICE FUND PROJECTS CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 643 CITY OF PALO ALTO TECHNOLOGY FUND CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 645 TECHNOLOGY FUND Overview The Technology Fund accounts for expenses associated with citywide Information Technology activities. Technology Fund capital projects enhance service delivery to the community and to City staff through the delivery and implementation of information technology infrastructure. It is important to note that all expenditures in the Technology Fund are reimbursed by transfers from the other City funds benefiting from the services and purchases incurred in the Technol- ogy Fund. Overall, a total of six capital projects are programmed over the 5 year Capital Improvement Program (CIP), with nearly all of the funding included in Fiscal Year 2018 ($3.7 mil- lion). The projects outlined in the capital program represent only a small subset of the total number of technology projects delivered to the City, as most technology projects are funded through the operating budget and do not meet the criteria of a capital project. Please refer to the Adopted Operating budget for additional information on Information Technology operating projects. The budget for the Technology Fund Capital Improvement Program is accounted for in two separate categories: Citywide Technology Upgrades and Department Technology Upgrades and Improvements. Citywide Technology Upgrades $4,000,000 This Citywide Technology Upgrades category includes $2,000,000 projects that benefit multiple City departments. They tend to have a larger scope and thus entail more coordination and I—_� complexity. For the 2018-2022 $O FY 2014 2016 FY 2018 Capital Improvement Program, Actuals Actuals Adopted $2.8 million is allocated within this category, of which all funding was approved by the City Council in prior Technology Fund Capital Expenditures FY 2020 years. FY 2022 Projected Recent Accomplishments: • Additional disaster recovery and security software/hardware has been implemented to further bolster the City's network security presence. • Implemented roll -out of new Integrated Voice Response (IVR) phone system to enable automated 24x7 communication between City and utility customers about utility bill balance, payment history and acceptance, and customer service feedback. • Implemented an Infrastructure Management System (IMS) (configuration of the existing Maintenance Connection and Questica systems) to maintain an up-to-date inventory of the 646 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET TECHNOLOGY FUND City's infrastructure which will support ongoing staff and Council attention to infrastructure budgeting, planning, and accountability. 2018-2022 Capital Improvement Program Recurring Projects: There is one recurring Citywide Technology Upgrade project within this category: ▪ Radio Infrastructure Replacement: This project, which is funded by annual transfers from the General Fund and various enterprise funds, allows for the replacement of various items in the City's Public Safety infrastructure inventory. Most recently, the City has participated with 14 other local agencies in an effort organized by the Silicon Valley Regional Interoperability Authority (SVRIA) to move towards a county -wide 700 Mhz radio communication system. It is anticipated that the City's share for this project will be $4.2 million (General Fund: $2.8 million; Utility Funds: $1.4 million). As with the General Fund, the remaining share will be funded in future years as the costs associated with this project are refined. Non -Recurring Projects: ▪ Telephone System Replacement: The new telephone system, Avaya, was implemented at the end of 2012. The remaining funds from this CIP will be used to upgrade any remaining legacy phone equipment, hardware and/or software and enhance the phone system capabilities already in place. The Adopted CIP includes $0.2 million for these activities. • IT Disaster Recovery: This initiative identifies and addresses gaps in business continuity. The Adopted CIP includes $0.04 million for additional enhancements. Department Technology Upgrades anc Improvements The Department Technology Upgrades category includes projects that benefit one or a limited number of City departments. For the 2018-2022 Capital Improvement Program, $1.1 million is programmed within this category. All funding for this category was approved by the City Coun- cil in prior years. Recent Accomplishments: • Technical upgrade of the Utilities bill printing and electronic invoice management software has been completed. • Library Virtual Branch: BiblioCommons, Inc. was chosen as the vendor to provide the platform for the Virtual Branch. • The implementation for the Library Computer System was completed. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 647 TECHNOLOGY FUND 2018-2022 Capital Improvement Program Recurring Projects: The 2018-2022 Adopted CIP includes one recurring project within this category: • Utilities Customer Billing System Continuous Improvements: This project allows for enhancements to the Utilities Billing system particularly in response to new legislative, regulatory and security requirements. Other system enhancements may include third party or hosted services for bill printing and invoicing, customer self-service portal (My Utilities Account) and reporting. This project will continue to be recurring until an upgrade or replacement of the ERP and Utilities Billing system are completed. After the systems are implemented, the project will be reevaluated to determine if recurring funding is required ($0.3 million). Non -Recurring Projects: • Public Safety Computer -Aided Dispatch Replacement: The old Public Safety CAD system, PSSI, was replaced by the Intergraph CAD system. This replacement was a Tri-City coordinated effort between Mountain View, Los Altos, and Palo Alto. The Adopted CIP includes $0.4 million for the completion of this project. • Development Center Blueprint Technology Enhancements: This project allows for the introduction of new technologies to support business processes, in an exercise to optimize and greatly improve customer service, at the Development Center. Major enhancements to the existing Accela permitting system are included in this initiative. The Adopted CIP includes $0.3 million for the completion of this project. Summary of Capital Activity TECHNOLOGY FUND Project Numb Project Title FY 2016 Actuals FY 2017 FY 2018 Estimate Adopted FY 2019 FY 2020 FY 2021 FY 2022 5 -Year Total Source of Funds Transfers from Other Funds Transfers from Electric Fund TE-10001 Utilities Customer Billing System Continuous Support 119,415 0 73,713 0 0 0 0 73,713 TE-05000 Radio Infrastructure Replacement 46,309 0 80,913 5,000 5,000 5,000 5,000 100,913 Transfers from Electric Fund Total 165,724 Transfers from Gas Fund TE-10001 Utilities Customer Billing System Continuous Support TE-05000 Radio Infrastructure Replacement 45,992 O 154,626 5,000 5,000 5,000 5,000 174,626 O 28,391 0 0 0 0 28,391 46,309 0 80,912 5,000 5,000 5,000 5,000 100,912 Transfers from Gas Fund Total 92,301 O 109,303 5,000 5,000 5,000 5,000 129,303 648 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET TECHNOLOGY FUND Project Number Project Title Transfers from General Fund TE-14002 Library Virtual Branch FY 2016 Actuals FY 2017 Estimate FY 2018 Adopted FY 2019 FY 2020 FY 2021 FY 2022 5 -Year Total 0 0 0 0 0 0 0 0 TE-05000 Radio Infrastructure Replacement 1,000,000 O 479,300 64,000 64,000 64,000 64,000 735,300 Transfers from General Fund Total 1,000,000 Transfers from Wastewater Collection Fund TE-10001 Utilities Customer Billing System Continuous Support O 479,300 64,000 64,000 64,000 64,000 735,300 15,412 0 9,513 0 0 0 0 9,513 TE-05000 Radio Infrastructure Replacement 46,309 0 80,912 5,000 5,000 5,000 5,000 100,912 Transfers from Wastewater Collection Fund Total Transfers from Water Fund TE-10001 Utilities Customer Billing System Continuous Support 61,721 0 90,425 5,000 5,000 5,000 5,000 110,425 27,381 O 16,902 0 O 0 0 16,902 TE-05000 Radio Infrastructure Replacement 46,309 0 80,912 5,000 5,000 5,000 5,000 100,912 Transfers from Water Fund Total 73,690 0 97,814 5,000 5,000 5,000 5,000 117,814 Transfers from Fiber Optics Fund TE-10001 Utilities Customer Billing System Continuous Support 915 0 565 0 0 0 0 565 Transfers from Fiber Optics Fund Total 915 0 565 0 0 0 0 565 Transfers from Refuse Fund TE-10001 Utilities Customer Billing System Continuous Support 27,915 O 17,231 0 O 0 0 17,231 Transfers from Refuse Fund Total 27,915 0 17,231 Transfers from Storm Drainage Fund TE-10001 Utilities Customer Billing System Continuous Support 0 O 0 0 17,231 5,970 0 3,685 0 0 0 0 3,685 Transfers from Storm Drainage Fund Total Total Transfers from Other Funds Other Revenue 5,970 0 3,685 0 0 0 0 3,685 1,428,236 0 952,949 84,000 84,000 84,000 84,000 1,288,949 TE-05000 Radio Infrastructure Replacement Stanford 0 0 114.464 16,000 16,000 16,000 16,000 178,464 Other Revenue Total 0 0 114,464 16,000 16,000 16,000 16,000 178,464 Total Other Revenue 0 0 114,464 16,000 16,000 16,000 16,000 178,464 Total Sources mM 1,428,236 O 1,067,413 100,000 100,000 100,000 100,000 1,467,413 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 649 TECHNOLOGY FUND Project Number Project Title FY 2016 Actuals FY 2017 FY 2018 Estimate Adopted FY 2019 FY 2020 FY 2021 Use of Funds Transfer to Capital Project Fund TE-13004 Infrastructure Management System Transfers to Capital Project Fund Total Transfers to Electric Fund TE-13001 Interactive Voice Response Transfers to Electric Fund Total Transfers to Gas Fund TE-13001 Interactive Voice Response Transfers to Gas Fund Total Transfers to Storm Drainage Fund TE-13001 Interactive Voice Response Transfer to Storm Drainage Fund Total Transfers to Wastewater Collection Fund TE-13001 Interactive Voice Response Transfers to Wastewater Collection Fund Total Transfers to Water Fund O 80,944 0 o f 0 FY 2022 5 -Year Total O 0 O 80,944 0 0 O 51,763 0 O 0 O 0 O 0 O 51,763 0 O 0 O 20,071 0 0 0 0 0 0 0 O 20,071 0 O 0 0 0 0 O 2.113 0 0 0 0 0 0 O 2,113 0 0 0 0 0 0 O 7.395 0 0 0 0 0 0 O 7,395 0 0 0 0 0 0 TE-13001 Interactive Voice Response 0 11,620 0 0 0 0 0 0 Transfers to Water Fund Total Transfers to Fiber Optics Fund TE-13001 Interactive Voice Response Transfers to Fiber Optics Fund Total Transfers to Refuse Fund TE-13001 Interactive Voice Response Transfers to Refuse Fund Total Total Transfers to Other Funds O 11,620 0 0 0 0 0 0 0 1,056 0 0 0 0 0 0 O 1,056 0 0 0 0 0 0 0 11,620 0 0 0 0 0 0 O 11,620 0 0 0 0 0 0 O 186,582 0 0 0 0 0 Citywide Technology Upgrades and Improvements TE-13004 Infrastructure Management System 16,215 118,268 0 0 I 0 I 0 I 0 0 TE-13001 Interactive Voice Response 35,373 58,989 0 0 0 0 0 0 650 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET TECHNOLOGY FUND Project Number TE-01012 TE-05000 Radio Infrastructure Replacement TE-00010 Project Title IT Disaster Recovery Plan Telephone System Replacement Total Citywide Technology Upgrades and Improvements Department Technology Upgrades and Improvements TE-12001 Development Center Blueprint Technology Enhancement FY 2016 FY 2017 FY 2018 Actuals Estimate Adopted 159,709 159,713 36,000 693,525 1,235,799 2,595,826 183,966 50,000 193,184 FY 2019 0 100,000 0 FY 2020 FY 2021 0 100,000 0 0 100,000 0 FY 2022 0 100,000 0 5 -Year Total 36,000 2,995,826 193,184 1,088,787 1,622,769 2,825,010 100,000 100,000 100,000 100,000 3,225,010 155,742 341,855 250,000 150,000 62,814 0 0 462,814 TE-08004 Fire Mobile Data Computer 18,690 0 0 0 0 0 0 0 TE-11001 Library Computer System Software 195,295 232,268 0 0 0 0 0 0 TE-06001 Library RFID Implementation 0 314,589 0 0 0 0 0 0 TE-11002 Mobile In -Car Video System Replacement 0 30,902 0 0 0 0 0 0 TE-95016 Permit Information Tracking System 75,364 73,359 0 0 0 0 0 0 TE-09000 Public Safety Computer -Aided Dispatch 75,380 12,101 408,067 0 0 0 0 408,067 Replacement TE-10001 Utilities Customer Bill System Improvements TE-14002 Virtual Library Branch Total Department Technology Upgrades and Improvements 49,111 348,891 250,000 0 0 0 0 250,000 9,462 170,345 0 0 0 0 0 0 519,044 1,524,310 908,067 150,000 62,814 0 0 1,120,881 Total Uses 1,607,831 3,333,661 3,733,077 250,000 162,814 100,000 100,000 4,345,891 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 651 CITY OF PALO ALTO TECHNOLOGY FUND Citywide Technology Upgrades and Improvements TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 653 TECHNOLOGY FUND Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2012 Initial Project Completion: Summer 2015 Revised Project Start: Summer 2015 Revised Project Completion: Spring 2018 Project Number: TE-01012 IT Disaster Recovery IT Disaster Recovery Plan Description This project provides the City with the means to resume mission critical business operations should any disaster occur that renders the City's primary computer system infrastructure inop- erable. The funding within this project allows for the City to deploy appropriate disaster recov- ery and business continuity solutions. Justification Over the last three years the City has deployed disaster recovery solutions for the City's data and mission critical applications. Remaining funds from this CIP will be used to further enhance the disaster recovery and business continuity solutions. Funding Source Technology Fund Total Prior Years 382,909 Funding Sources Schedule FY 2017 Budget 195,713 159,713 FY 2018 36,000 382,909 195,713 159,713 36,000 FY 2019 0 0 FY 2020 0 0 FY 2021 Expenciture Schec ule 0 0 FY 2022 5Year CIP Beyond 5 Total Year CIP Total O 36,000 0 578,622 O 36,000 0 578,622 Project Phase Construction Design Total Prior Years 350,967 31,941 382,908 FY 2017 Budget 195,713 0 195,713 FY2017 Est. 159,713 36,000 0 0 159,713 36,000 0 0 0 0 FY 2021 0 0 (5Year CIP Beyond 5 FY 2022 Total Year CIP 36,000 O 0 0 O 36,000 0 Total 546,680 31,941 578,621 654 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET TECHNOLOGY FUND Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Natural Hazards Goal: N-10 Policy: No policies/program related to this project Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 655 TECHNOLOGY FUND Public Safety Radios Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: TE-05000 Radio Infrastructure Replacement Description This project funds the annual replacement of various items in the City's Public Safety infrastruc- ture inventory in accordance with a life -cycle replacement schedule. The City operates two radio systems (UHF frequency band and VHF frequency band) with five radio sites for each sys- tem. Most recently, the City has participated with 14 other local agencies in an effort organized by the Silicon Valley Regional Interoperability Authority (SVRIA) to move towards a county- wide 700 Mhz radio communication system. This project provides funding for the City's share of establishing an interoperable radio communication system within the region. Upon comple- tion of the project, the law enforcement, fire and rescue service, emergency medial response, and disaster recovery units within the participating agencies will be able to communicate via an integrated voice and data communications system. Justification Communications system require continued replacement as infrastructure and equipment ages. Further, within the region, the communications system is fragmented and through the SVRIA it is intended to use the same system for all Santa Clara County agencies. Supplemental Information Beginning with Fiscal Year 2016, approximately $1.3 million in funding was available for the SVRIA project from annual transfers from the General Fund and various Utility Enterprise Funds. Of the $1.3 million, approximately $0.8 million was contributed by the General Fund and $0.5 million from various utility funds. According to most recent estimates, the City's costs over the life of the project will be $4.2 million. Of that amount, approximately $2.6 million is the responsi- bility of the General Fund; the remaining amount is split between Utilities Funds and Stanford. 656 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET TECHNOLOGY FUND As part of Fiscal Year 2015 closing process, $1.0 million from the General Fund was allocated for this project and an additional $1.0 million was allocated to the project as part of the Fiscal Year 2016 mid -year budget, leaving a General Fund funding need of approximately $600,000. These funding requirements to complete the project were partially included in Fiscal Year 2017 and the remainder is programmed in Fiscal Year 2018. For the Utilities Funds, Fiscal Year 2017 costs are anticipated to be approximately $510,000. As with the General Fund portion, remaining implementation costs to complete the project are allocated in Fiscal Year 2017 and Fiscal Year 2018. Expenses planned for Fiscal Year 2018 include radio infrastructure ($817,000). Funding Sources Schedule Funding Source Revenue from Other Agencies Technology Fund Transfer from Electric Fund Transfer from Gas Fund Transfer from General Fund Transfer from Wastewater Collection Fund Transfer from Water Fund Total Project Phase Construction Total Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 N/A 114,464 114,464 114,464 16,000 0 N/A 132,413 132,413 80,913 5,000 N/A 132,413 132,413 80,912 5,000 N/A 2,023,300 344,887 1,678,413 N/A 246,798 246,798 479,300 64,000 64,000 5,000 5,000 5,000 N/A N/A 132,412 132,412 132,412 132,412 80,912 80,912 5,000 N/A 2,914,212 1,235,799 2,595,826 Prior Years FY 2017 Budget 100,000 100,000 FY 2020 FY 2021 16,000 0 5,000 FY 2022 5 Year CIP Total 16,000 16,000 178,464 0 5,000 5,000 100,913 5,000 5,000 5,000 100,912 64,000 64,000 735,300 5,000 0 1,678,413 5,000 100,912 Beyond 5 Year CIP 0 0 0 0 0 0 5,000 5,000 100,912 0 100,000 100,000 2,995,826 0 Expenciture Schedule FY2017 Est. FY 2018 FY 2019 N/A 2,914,212 1,235,799 2,595,826 100,000 5Year CIP Beyond 5 FY 2020 FY 2021 FY 2022 Total Year CIP 100,000 N/A 2,914,212 1,235,799 2,595,826 100,000 100,000 100,000 100,000 100,000 2,995,826 100,000 2,995,826 0 0 Total N/A N/A N/A N/A N/A N/A N/A N/A Total Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Customer Service Goal: C-2 Policy: C-9 Potential Board/Commission Review: Architectural Review Board Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 657 TECHNOLOGY FUND Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2007 Initial Project Completion: Summer 2011 Revised Project Start: Summer 2007 Revised Project Completion: Spring 2018 Project Number: TE-00010 New Telephone System Replacement Telephone System Replacement Description This project allows for an analysis and assessment of current and future requirements for voice - related communications within the City. The new telephone system, Avaya, was implemented at the end of 2012. The remaining funds from this CIP will be used to upgrade any remaining leg- acy phone equipment, hardware and/or software. Justification The reliability of the City's telephone and telecommunications services is critical to City opera- tions. Telecommunications technology has developed significantly in recent years. Newer switches will offer more compatibility, provide greater functionality, and require less space and power than the current equipment. As resources are distributed throughout the City, the phone switch network (PBX) system will be required to provide greater flexibility to in-house staff and to remote locations. Supplemental Information This project allows for an analysis and assessment of current and future requirements for voice - related communications within the City, and for the acquisition of the new system. Require- ments were determined for all City departments, and include telecommunications, the tele- phone switch network (PBX), connectivity to the data communications network, implementation strategies for voice over the fiber backbone, and voice -mail requirements and applications. This project funded the e911 telephone implementation, which allows the Police Department staff to pinpoint the location of emergency calls that are received from within City owned or leased facilities. 658 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET TECHNOLOGY FUND Although the fire stations throughout the City were initially excluded from this project due to cost and the low number of telephones needing to be replaced, it was subsequently determined that an upgrade to the telephones at the fire stations was required due to the antiquated state of these telephones. They have been upgraded accordingly. Also, a separate police network is now required to meet the Department of Justice regulations. The remaining funds from this CIP will be used to upgrade any remaining legacy phone equip- ment, hardware and/or software and enhance the phone system capabilities already in place. Funding Sources Schedule Funding Source Technology Fund Total Prior Years 2,402,473 FY 2017 Budget 243,184 FY2017 Est. 50,000 FY 2018 193,184 2,402,473 243,184 50,000 193,184 FY 2019 0 0 FY 2020 0 Expenciture Schec FY 2021 FY 2022 ule 0 5 Year CIP Total 193,184 O 193,184 Beyond 5 Year CIP Total O 2,645,657 O 2,645,657 Project Phase Construction Design Total FY 2017 Budget 2,399,990 243,184 2,482 0 2,402,472 243,184 50,000 193,184 FY2017 Est. FY 2018 50,000 0 193,184 0 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 5 Year CIP Total O 193,184 O 0 O 193,184 Beyond 5 Year CIP Total 0 2,643,174 O 2,482 O 2,645,656 Operating Impact The maintenance costs associated with the telephone system is accounted for in the operating budget within the Technology Fund. Maintenance costs are shared by all City departments. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Utilities Advisory Commission Element: Community Services & Element: Business & Economics Facilities Section: Customer Service Goal: C-2 Policy: C-9 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 659 CITY OF PALO ALTO TECHNOLOGY FUND Department Technology Upgrades and Improvements TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 661 TECHNOLOGY FUND Development Center Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2011 Initial Project Completion: Spring 2014 Revised Project Start: Summer 2011 Revised Project Completion: Summer 2021 Project Number: TE-12001 Development Center Blueprint Technology Enhancements Description This project will allow for the provision of technology enhancements to the Development Ser- vices Department. Some areas of enhancement include: conversion of Accela 8.0 to Accela 9.0; configuration and implementation of two Mobile Inspection Apps (1) for customers to schedule inspections and (2) for inspectors to use in the field; Green Halo integration for C&D; creation of a Performance Dashboard for up to the minute metrics on permit data for the department; revised customer centric web -page; partnering with Open Counter for the Business Registry registrations and renewals; expanded department transparency through increased use of the Open Data platform; configuration and implementation of Accela Citizen Access; creation of web self service and publications sites; creation of a functioning Geographic Information Sys- tem and Accela interface; creation and implementation of an electronic plan review system and automated permit tracking system; development of expired permit notification; purchase of field ready hardware and associated data plans to support inspections; and creation of perfor- mance reports/metrics. Justification This project falls under the scope of the Development Center Blueprint Project that was approved by the City Council in December of 2011 and will enhance the efficiency and effective- ness of the Development Services Department. 662 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET TECHNOLOGY FUND Significant Changes 2018-2022 CIP: The Department anticipates the need to extend the original completion date to allow time to finish projects that are in progress, not yet started, and to accomplish new initia- tives. For FY2018, the Department will focus on installing an operating electronic permitting system, including the hardware, software and training for system operations. Some of the other projects that are in progress are the creation of web self-service and publications sites; the development of permit centric mobile applications; the purchase of field ready hardware and associated data plans to support inspections; and the creation of performance reports/metrics. Funding Sources Schedule Funding Source Technology Fund Total Prior Years 933,332 FY 2017 Budget 804,669 FY2017 Est. 341,855 FY 2018 250,000 FY 2019 150,000 FY 2020 62,814 933,332 804,669 341,855 250,000 150,000 62,814 FY 2021 Expenditure Schedule 0 0 FY 2022 5Year CIP Total O 462,814 O 462,814 Beyond 5 Year CIP Total O 1,738,001 O 1,738,001 Project Phase Construction Design Total Prior Years 902,183 31,149 933,332 FY 2017 Budget 804,669 0 804,669 FY2017 Est. 341,855 0 341,855 FY 2018 250,000 0 250,000 FY 2019 150,000 0 150,000 FY 2020 62,814 0 62,814 FY 2021 0 0 0 FY 2022 5 Year CIP Total O 462,814 O 0 O 462,814 Beyond 5 Year CIP O 1,706,852 O 31,149 O 1,738,001 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Customer Service Goal: C-2 Policy: C-9 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 663 TECHNOLOGY FUND New CAD Console Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2008 Initial Project Completion: Summer 2011 Revised Project Start: Spring 2012 Revised Project Completion: Summer 2018 Project Number: TE-09000 Public Safety Computer -Aided Dispatch Replacement Description This project replaces the existing 1999 public safety Computer Aided Dispatch (CAD) and Records Management System (RMS) that is beyond the reliable life -cycle for this type of tech- nology. The new applications were purchased in partnership with the cities of Mountain View and Los Altos. The CAD installation was completed in 2014 and the system is operated over a microwave network with the partner cities. The RMS portion is still in development. Justification The project will improve information -sharing between the dispatch centers in Palo Alto, Moun- tain View, and Los Altos. This project is in the final phase of a project that began in FY 2008 with a joint Request for Proposal. The purchase and/or sharing of a joint CAD and RMS system will provide some level of consolidation of services, but does not require the significant capital investment that a physical consolidation would require. The joint purchase leveraged funds from all three cities to purchase better technology. Supplemental Information This replacement project takes advantage of the foundation of hardware, software and knowl- edge in the North County, and provides integration across the jurisdictions that will help to improve communication, provide enhanced connectivity, and allow for better coordination of public safety operations in the field. The Computer Aided Dispatch (CAD) system has facilitated 'boundary drop' between the Palo Alto and Mountain View Fire Departments reducing response 664 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET TECHNOLOGY FUND times for both cities. The implementation of the Records Management System (RMS) in in pro- cess, with completion estimated for winter 2017. Significant Changes 2018-2022 CIP: The RMS portion of the project has taken longer to complete than anticipated due to additional configuration work on the system by the vendor to meet the tri-City require- ments that are necessary for successful project completion. The three cities have allocated con- siderable time and resources to the RMS project but issues with the application must be addressed by the vendor before the system can go online. Funding Sources Schedule Funding Source Technology Fund Total Prior Years 979,832 FY 2017 Budget 420,168 FY2017 Est. 12,101 FY 2018 FY 2019 408,067 979,832 420,168 12,101 408,067 0 0 FY 2020 0 0 FY 2021 Expenciture Schedule 0 0 5Year CIP Beyond 5 FY 2022 Total Year CIP Total O 408,067 O 408,067 0 1,400,000 O 1,400,000 Project Phase Construction Design Total Prior Years 790,056 189,776 979,832 FY 2017 Budget 420,168 0 420,168 FY2017 Est. 12,101 0 12,101 FY 2018 408,067 0 408,067 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 0 0 0 FY 2022 5 Year CIP Total O 408,067 O 0 O 408,067 Beyond 5 Year CIP Total O 1,210,224 O 189,776 O 1,400,000 Relationship to Comprehensive Plan Primary Connection Policy: C-9 Program: C-12 Environmental Impact Analysis: N/A TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 665 TECHNOLOGY FUND My UUYJItl,s 144Caw u IUA Utilities Customer Billing System Improvements Customer Rellettortshirs NionexeMerd Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: TE-10001 Utilities Customer Bill System Improvements Description This project provides regulatory enhancements and improved security for the Utilities billing system. Through the implementation of this recurring project, the Utilities Department will be responsive to new legislation and legal requirements. Securing customer sensitive information and complying with Payment Card Industry (PCI) data security standards will continue to be a priority as well. Justification This project provides software system updates to meet mandatory security, regulatory, and governing requirements. This includes reviewing the various Meter -to -Cash business processes, the My Utilities Account online customer portal, reporting tools, bill print software, and the Cus- tomer Relationship Management (CRM) solution for the Utilities Billing System. The Enterprise Funds share proportionately in the costs of this project. Significant Changes Upgrade the My Utilities Account (MUA) self -customer service portal to allow for mobile opti- mized viewing, provide more self-service functionalities, and enhance security in FY 2018. This project also allows for enhancements to the Utilities Billing system particularly in response to new legislative, regulatory, and security requirements. This project will continue to be recurring until an upgrade or replacement of the ERP and Utilities Billing system are completed. After the systems are implemented, the project will be reevaluated to determine if recurring funding is required. 666 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET TECHNOLOGY FUND Funding Sources Schedule Funding Source Technology Fund Transfer from Electric Fund Transfer from Fiber Optics Fund Transfer from Gas Fund Transfer from Refuse Fund Transfer from Storm Drainage Fund Transfer from Wastewater Collection Fund Transfer from Water Fund Total Project Phase Construction Total Prior Years N/A N/A N/A N/A N/A N/A N/A N/A N/A Prior Years N/A FY 2017 Budget 198,891 122,856 941 47,317 28,718 6,142 15,856 28,170 448,891 FY 2017 Budget 448,891 FY2017 Est. 98,891 FY 2018 100,000 122,856 73,713 941 565 0 0 0 47,317 28,391 0 0 0 28,718 17,231 0 0 0 6,142 3,685 0 0 0 FY 2019 0 FY 2020 0 FY 2021 0 15,856 0 9,513 0 0 0 0 0 28,170 16,902 0 0 0 348,891 250,000 0 0 0 Expenditure Schedule FY2017 Est. 348,891 FY 2018 250,000 N/A 448,891 348,891 250,000 FY 2019 0 0 FY 2020 0 0 FY 2021 0 0 FY 2022 0 0 0 0 0 0 0 0 0 FY 2022 5 Year CIP Total 100,000 73,713 565 28,391 17,231 3,685 9,513 16,902 250,000 5Year CIP Total O 250,000 O 250,000 Beyond 5 Year CIP 0 Total N/A O N/A O N/A O N/A 0 N/A 0 N/A 0 N/A 0 N/A O N/A Beyond 5 Year CIP 0 0 Total Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Customer Service Goal: C-2 Policy: C-10 Program: C-12 Environmental Impact Analysis: This project is categorically exempt from CEQA under section 15301. N/A N/A TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 667 CITY OF PALO ALTO VEHICLE REPLACEMENT FUND CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 669 VEHICLE REPLACEMENT FUND Overview Activities related to the replacement, maintenance, and operations of the City's fleet and equip- ment are accounted for within the Vehicle Replacement and Maintenance Fund (VRF). The VRF Capital Improvement Program accounts for activities related to the replacement of the City's fleet and equipment, and infrastructure necessary to operate and maintain the fleet and equip- ment. For detailed information on the maintenance and operation of the fleet, please refer to the Vehicle Replacement and Maintenance Fund section of the Adopted Operating Budget. The 2018-2022 Capital Improvement Program (CIP), includes projects totaling $20.8 million, with $7.8 million allocated in Fiscal Year 2018. Of the $7.8 million, $4.3 million is for the continuation of projects approved by City Council in prior fiscal years. It is important to note that all expendi- tures in the fund are reimbursed by transfers from the funds benefiting from the services and purchases incurred in the fund. A total of nine capital projects are programmed over the 5 -year program. The budget for the VRF Capital Improvement Program is divided into two categories: Fleet Infrastructure Improvements and Vehicle and Equipment Replacement. Fleet Infrastructure mprovements $8,000,000 $6,000,000 Vehicle Fund Capital Expenditures The Fleet Infrastructure Improve- 1 1 ments category accounts for the $4,000,000 repair or improvement of exist- ing systems or structures. Exam- $2,000,000 pies of projects previously funded in this category include $0 software, updated diesel particu- FY 2014 FY 2016 FY 2018 FY 2020 FY 2022 late filters for diesel vehicles Actuals Actuals Adopted Projected Projected required by Bay Area Air Quality Management District, and new fuel tanks. At this time no new projects have been proposed in this category for the FY 2018-2022 CIP. Recent Accomplishments Demolition and removal of obsolete fueling station and above ground storage tanks at the Municipal Services Center. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 670 VEHICLE REPLACEMENT FUND • Installation of two above ground hoists inside the shop. • Upgrade of equipment within the wash rack located at the Municipal Services Center. • Implementation of Asset Works Supervisor module software which streamlines parts requisitions and repair order process. 2018-2022 Capital Improvement Program Recurring Projects There are no recurring projects in this category. Non -Recurring Projects There are no recurring projects in this category. Vehicle and Ec uipment Replacement The Vehicle and Equipment Replacement category accounts for the purchase of vehicles/ equipment and repair/replacement of vehicles/equipment involved in accidents. Funds are col- lected from the department/fund that will utilize the equipment over the projected useful life of the vehicle/equipment, so when the useful life of the vehicle/equipment has been reached, funds will be in place to support the cost of replacement. Over the 5 -year 2018-2022 Capital Improvement Program approximately 44.7% of the fleet is programmed for replacement at a cost of $20.8 million, $7.8 million of which is allocated in Fiscal Year 2018. This figure includes $4.3 million previously approved for continuation of projects. Key replacements in the 2018- 2022 CIP include one hydro -flush unit ($410,000); three F-350 wildland patrol ranger units ($405,000); four front loader/backhoe tractors ($640,000); one F-550 wildland unit ($210,000); four ambulances ($1,180,000); one heavy rescue ($592,000); and 27 marked patrol vehicles ($1,677,000). VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 671 VEHICLE REPLACEMENT FUND Infrastructure Inventory TYPE/GROSS VEHICLE WEIGHT (GVW) UNLEADED DIESEL CNG HYBRID ELECTRIC NO ENGINE TRAILER TOTAL Sedans/SUVs Police marked units Motorcycles Scooters Truck/Van &It;6k GVW 28 27 4 4 - - - 2 63 - - I- 22 5 2 Truck/Van 6K -11K GVW 72 2 26 - Trucks 11K -15K GVW 11 3 Trucks 15K -26K GVW 9 13 Dump Truck &It:11K GVW 10 17 Large Equipment: Boom truck, aerials, crane truck 3 12 Wildland patrol vehicles 3 - Water truck - 1 Fire safety Sweepers Backhoe, mowers, tractors, forklifts, rollers, air compressors, chippers, trailers 2 18 4 2 44 - - 8 57 26 4 6 63 100 14 22 27 15 3 1 20 4 54 Asphalt rollers, water pumps, light towers, spray rigs 2 7 - - - - 9 Generators, ditch witches, cable reelers 18 31 4 - 5 68 126 TOTAL 258 152 52 5 17 68 552 Recent Accomplishments Delivered 52 vehicles and 11 pieces of equipment in FY 2017: One 1500 gallon per minute fire pumper; two ambulances; ten marked police interceptors; one marked tahoe; two police sedans; one BMW police motorcycle; one electric sedan; two animal control trucks; sixteen pick-up trucks; three utility trucks; three heavy duty service trucks; one dump truck; one 23 - ton crane; three 40 -foot aerial units; two coaxial splicing vans; two cargo vans; one sidewalk sweeper; five utility trailers; one commercial mower; one water sprayer trailer; two walk - behind asphalt compactors; one solar powered message board; and one hydraulic hammer. 2018-2022 Capital Improvement Program Recurring Projects The 2018-2022 CIP includes one recurring project, Emergency Repair and Replacement, provid- ing $100,000 annually plus salary and benefits for maintenance staff to repair and/or replace emergency vehicles/equipment that sustain damage due to accidents or unpreventable failure. 672 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Additionally, this project provides funding for identifying and tracking events and the collection of associated insurance claims. Since the inception this project in FY 2015, it has funded repairs on 21 vehicles/equipment and replacements for four. Non -Recurring Projects The 2018-2022 CIP includes eight projects, with $20.3 million allocated for vehicle and equip- ment replacements. All replacements are programmed for vehicles/equipment at the end of their useful life. Criteria for vehicles/equipment replacement include, but are not limited to utili- zation based on mileage or hours of operation, age, maintenance/repair records and funding availability. As part of the replacement policy and where possible, electric vehicles are consid- ered first and then alternative fuels. A cost recovery study utilizing an independent consulting firm to evaluate the City's current vehicle replacement and Operations & Maintenance allocation methodologies and provide rec- ommendations for best practices, incorporating inflation factors and alternatives for managing the program is anticipated to be complete in July 2017. Summary of Capital Activity VEHICLE REPLACEMENT FUND Project Number Project Title FY 2016 Actuals FY 2017 FY 2018 Estimate Adopted FY 2019 FY 2020 FY 2021 FY 2022 5 -Year Total Source of Funds Transfer From the Electric Fund VR-15000 VR-16000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2015 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2016 O 20,426 0 0 O 15,426 0 0 VR-17000 Scheduled Vehicle and Equipment Replacement 0 15,426 0 0 - Fiscal Year 2017 (Reserve) Transfer From the Electric Fund Total Transfer From the General Fund O 51,278 O 0 0 0 O 0 0 0 0 0 0 VR-16000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2016 Transfer From the General Fund Total O 79,915 0 0 0 0 0 O 79,915 0 0 Transfer From the Storm Drainage Fund VR-17000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2017 (Reserve) 0 127,330 O 0 0 0 0 0 Transfer From the Storm Drainage Fund Total Transfer From the Wastewater Collection Fund O 127,330 O 0 0 0 0 0 VR-16000 Scheduled Vehicle and Equipment Replacement 0 89.782 0 0 0 0 0 0 - Fiscal Year 2016 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 673 VEHICLE REPLACEMENT FUND Project Number Project Title Transfer From the Wastewater Collection Fund Total Transfer From the Wastewater Treatment Fund FY 2016 Actuals FY 2017 Estimate O 89,782 FY 2018 Adopted 0 FY 2019 0 FY 2020 FY 2021 0 0 FY 2022 0 5 -Year Total 0 VR-17000 Scheduled Vehicle and Equipment Replacement 0 15,213 0 0 0 0 0 0 - Fiscal Year 2017 (Reserve) Transfer From the Wastewater Treatment Fund Total Total Sources Use of Funds Fleet Infrastructure Improvements VR-06801 VR-14002 VR-01001 Citywide Fuel Transaction and Inventory Management System Replacement Municipal Services Center Fuel Station Demolition Municipal Services Center Fuel Storage Tank/ Service Island Replacement O 15,213 0 0 0 O 363,518 0 0 0 58,823 0 44,429 260,630 O 1.807 0 0 0 0 0 0 O 0 0 0 O 0 0 0 O 0 0 0 0 0 0 0 Fleet Infrastructure Improvements Total 103,252 262,437 0 0 0 0 0 Vehicle and Equipment Replacement VR-17001 Co -Owned Fire Apparatus Replacement 0 630,543 0 0 0 0 0 0 VR-15001 Emergency Repair and Replacement 96,902 82,289 111,688 114,931 115,530 115,996 116,476 574,621 VR 13000 Scheduled Vehicle and Equipment Replacement 999,764 0 0 0 0 0 0 0 - Fiscal Year 2013 VR-14000 Schedule Vehicle and Equipment Replacement 47,171 0 0 0 0 0 0 0 - Fiscal Year 2014 VR-15000 Scheduled Vehicle and. Equipment Replacement 1,169,278 1,579,902 1,040,736 0 0 0 0 1,040,736 - Fiscal Year 2015 VR-16000 Scheduled Vehicle and Equipment Replacement 421,484 2,082,444 1,103,985 0 0 0 0 1,103,985 - Fiscal Year 2016 VR-17000 Scheduled Vehicle and Equipment Replacement 0 1,342,759 2,318,057 0 0 0 0 2,318,057 - Fiscal Year 2017 (Reserve) VR-18000 Scheduled Vehicle and Equipment Replacement 0 0 3,254,857 120,168 0 0 0 3,375,025 - Fiscal Year 2018 674 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Vehicle and Equipment Replacement VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 675 VEHICLE REPLACEMENT FUND Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: VR-15001 Marked Police & Fire Vehicle, February 2013 Emergency Repair and Replacement Description This project provides funding to replace or repair vehicles/equipment that sustain damage due to accidents or unpreventable failure. Justification When critical vehicles/equipment such as utility trucks and police sedans experience lengthy down times, service levels are impacting, therefore when damage or failure occurs, these critical vehicles/equipment need to be replaced/repaired quickly to ensure uninterrupted service. In some cases, reserve vehicles/equipment exist, however it is unrealistic to have a back up for each vehicle/equipment. Supplemental Information Additionally, this project provides funding for identifying and tracking events and the collection of associated insurance claims. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Vehicle Replacement Fund Total N/A 151,851 82,289 111,688 114,931 115,530 115,996 116,476 574,621 N/A 151,851 82,289 111,688 114,931 115,530 115,996 116,476 574,621 0 N/A 0 N/A 676 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Expenciture Schec ule Project Phase Prior Years FY 2017 Budget FY2017 Est. FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Construction Other Total N/A N/A N/A 0 151,851 151,851 0 82,289 82,289 0 111,688 111,688 0 114,931 114,931 0 0 115,530 115,996 115,530 115,996 0 116,476 116,476 0 574,621 574,621 0 0 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-26 Program: N-41 Review: Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A N/A VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 677 VEHICLE REPLACEMENT FUND Brush Chipper, March 2015 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road, Palo Alto, CA Managing Department: Public Works Initial Project Start: Summer 2014 Initial Project Completion: Spring 2015 Revised Project Start: Revised Project Completion: Spring 2018 Project Number: VR-15000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2015 Description This project provides funding for the scheduled replacement of existing City fleet vehicles and equipment for Fiscal Year 2015. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps maintain or even increase productivity, and allows for a technologically current fleet. Supplemental Information This funding allows for the replacement of: 7 sedans; 12 pickup trucks; 17 vans; 3 fire apparatus; 5 police vehicles and 5 miscellaneous equipment units. Of the 49 vehicles and pieces of equip- ment scheduled for replacement in Fiscal Year 2015, 27 support General Fund operations ($2,144,000), and 22 support the operations of various Enterprise Funds ($1,642,000). As part of the replacement policy and where possible, electric vehicles are considered first and then alternative fuels. Significant Changes 2018-2022 CIP: The total funding amount of was increased by $20,426 since bids for the 40' aerial crane came in at a higher amount than expected. This item was brought before Council on 678 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET VEHICLE REPLACEMENT FUND CMR 7593. Since this vehicle will take up to a year to build the completion date of this project has been extended to Spring of 2018. 2017-2021 CIP: After review with the Office of Management and Budget and the Fleet Review Committee, 8 additional vehicles were added to the 2015 Replacement List. Additionally, the cost of one vehicle was higher than estimated, resulting in an addition of $247,552 to the total project budget. The transfer of $146,394 was approved by Council (CMR 5896); the transfer of $26,466 from Utilities Enterprise Fund, $28,000 from General Fund, and $46,692 from the Vehi- cle Fund was approved midyear 2016. 2016-2020 CIP: Due to staffing shortages, including the vacancy for the Fleet Manager, and long lead times not all vehicles under this CIP have been put in service. Since the approval of this project 31 vehicles have been ordered, 26 have been received, 5 are being assembled. In addition, 18 remain to be ordered, which includes 11 pickups; 3 vans; 2 sedans; 1 police vehicle; and 1 miscellaneous equipment unit. Funding Sources Schedule Funding Source Transfer from Electric Fund Vehicle Replacement Fund Total Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 0 20,426 20,426 0 0 0 0 1,579,210 2,600,212 1,559,476 1,040 736 0 0 0 1,579,210 2,620,638 1,579,902 1,040,736 0 0 0 FY 2022 0 5 Year CIP Total 0 O 1,040,736 O 1,040,736 Beyond 5 Year CIP Total O 20,426 O 4,179,422 O 4,199,848 Project Phase Other Total Prior Years FY 2017 Budget Expenciture Schedule FY2017 Est. FY 2018 FY 2019 1,579,182 2,620,638 1,579,902 1,040,736 1,579,182 2,620,638 1,579,902 1,040,736 0 FY 2020 0 FY 2021 0 FY 2022 5 Year CIP Total O 1,040,736 O 1,040,736 Beyond 5 Year CIP Total 0 4,199,820 O 4,199,820 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-26 Program: N-41 Review: Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 679 VEHICLE REPLACEMENT FUND GMC 3500 with crane, February 2015 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road, Palo Alto, CA Managing Department: Public Works Initial Project Start: Summer 2015 Initial Project Completion: Spring 2017 Revised Project Start: Revised Project Completion: Spring 2018 Project Number: VR-16000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2016 Description This project provides funding for the scheduled replacement of existing City fleet vehicles and equipment for Fiscal Year 2016. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps maintain or even increase productivity, and allows for a technologically current fleet. Supplemental Information This funding allows for the following replacements: 5 sedans; 13 pickup trucks; 6 vans; 3 police vehicles; 1 wildland pumper; 2 SUVs; 1 dump truck and 8 miscellaneous equipment units. Of the 39 vehicles and pieces of equipment scheduled for replacement in Fiscal Year 2016, twenty-one support operations in the General Fund ($1,469,000), and eleven support the operations in var- ious Enterprise Funds ($1,305,000). As part of the replacement policy, electric vehicles are con- sidered first and then alternative fuels when possible. Significant Changes 2018-2022 CIP: The total funding amount was increased by $100,341 since bids for the wildland pumper and 40' aerial crane came in at a higher amount than expected. Each of these items 680 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET VEHICLE REPLACEMENT FUND were brought before Council on CMR 7477 and CMR 7593. Since both of these vehicles will take up to a year to build the completion date of this project has been extended to Spring of 2018. 2017-2021 CIP: After review with the Office of Management and Budget and Fleet Review Committee, 1 utility truck was approved and added to the Fiscal Year 2016 replacement list. Additionally, the cost of two of the utility trucks was higher than estimated, increasing the total project cost by $532,638 and requiring Council approval (CMR 6371). Total number of vehicles or pieces of equipment is now 40. 2016-2020 CIP: The original funding amount was $2,306,000 for 32 vehicle/equipment replacements. Adopted Capital Budget request was increased by $468,000 due to the addition of a pickup truck, step van, green machine, two trailers, wash trailer for substation transformers, and a F-550 utility aerial truck which brought the total up to 39 vehicles at a budget of $2,774,000. Funding Sources Schedule Funding Source Prior Years FY 2017 Budget FY2017 Est. FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 5 Year CIP Total Beyond 5 Year CIP Total Transfer from Electric Fund Transfer from General Fund Transfer from Wastewater Collection Fund Vehicle Replacement Fund Total Project Phase Other Total 0 15,426 15,426 0 0 0 0 0 0 0 79,915 79,915 0 0 0 0 0 0 0 89,782 89,782 0 0 0 0 0 0 421,483 3,029,785 1,987,103 1,103,985 0 O 15,426 0 79,915 O 89,782 0 0 0 1,103,985 0 3,512,571 421,483 3,214,908 2,172,226 1,103,985 0 0 0 0 1,103,985 0 3,697,694 Prior Years FY 2017 Budget Expenditure Schedule FY2017 Est. FY 2018 421,472 3,214,908 2,172,226 1,103,985 421,472 3,214,908 2,172,226 1,103,985 FY 2019 0 0 FY 2020 0 0 FY 2021 0 0 FY 2022 5YearCIP Total O 1,103,985 O 1,103,985 Beyond 5 Year CIP Total 0 3,697,683 O 3,697,683 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-26 Program: N-41 Review: Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 681 VEHICLE REPLACEMENT FUND DMT generator, March 2015 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road, Palo Alto, CA Managing Department: Public Works Initial Project Start: Summer 2016 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Project Number: VR-17000 Scheduled Vehicle and Equipment Replacement -Fiscal Year 2017 Description This project provides funding for the scheduled replacement of existing City fleet vehicles and equipment for Fiscal Year 2017. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps maintain or even increase productivity, and allows for a technologically current fleet. Supplemental Information The replacement list now contains: 1 fire engine; 1 sedan; 12 pickup trucks; 15 vans: 2 dump trucks; 1 flatbed truck with crane; 1 aerial truck; 2 motorcycles; 6 miscellaneous equipment units, and 2 trailers. Of the 43 vehicles and equipment, 26 support the operations of the General Fund ($1,899,000), and 17 support the operations of various Enterprise Funds ($1,318,000). The amount of funding has increased due to the type of vehicles being replaced and market adjust- ments. As part of the replacement policy and where possible, electric vehicles are considered first and then alternative fuels. 682 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Significant Changes 2018-2022 CIP: After working with the Office of Management and Budget and Fleet Review Committee the FY 2017 list was revised to eliminate two vehicles and add four (CMR 7411, 8176). In addition, bids for the flatbed truck with crane and 40' aerial crane were higher than estimated (CMR 7486 and CMR 7593, respectively). These changes added $309,239 to the revised origi- nal amount. To accommodate the 12 -month lead-time for the cranes, the completion date has been extended to Spring 2018. Finally, the Combination Vacuum/Flush, which is over 13 years old will be replaced at $477,000. 2017-2021 CIP: After working with the Office of Management and Budget and the Fleet Review Committee it was decided staff would address the backlog of replacements from Fiscal Year 2015 and Fiscal Year 2016. The previously scheduled replacements were re-evaluated to ensure critical replacements were addressed and funding for all but critical vehicles/equipment sched- uled for replacement was set aside in a reserve. Funding Sources Schedule Funding Source Transfer from Electric Fund Transfer From Storm Drainage Fund Transfer from Wastewater Treatment Fund Vehicle Replacement Fund Total Project Phase Other Total Prior FY 2017 Years Budget 0 0 0 0 0 Prior Years 15,426 127,330 15,213 3,906,293 4,064,262 FY 2017 Budget FY2017 Est. 15,426 127,330 15,213 0 0 0 0 1,662,120 2,318,057 1,820,089 2,318,057 0 0 0 0 FY 2020 0 0 0 O 0 O 0 O 0 O 0 Expenciture Schedule FY2017 Est. 0 0 0 0 4,064,262 1,820,089 2,318,057 0 4,064,262 1,820,089 2,318,057 0 0 0 0 0 0 0 FY 2022 5 Year CIP Total 0 0 0 2,318,057 2,318,057 Beyond 5 Year CIP Total 0 0 0 0 0 5Year CIP Beyond 5 Total Year CIP Total 15,426 127,330 15,213 3,980,177 4,138,146 O 2,318,057 O 2,318,057 0 4,138,146 0 4,138,146 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-26 Program: N-41 Review: Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 683 VEHICLE REPLACEMENT FUND Freightliner with aerial, February 2012 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road, Palo Alto, CA Managing Department: Public Works Initial Project Start: Summer 2017 Initial Project Completion: Spring 2019 Revised Project Start: Revised Project Completion: Project Number: VR-18000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2018 Description This project provides funding for the scheduled replacement of existing City fleet vehicles and equipment for Fiscal Year 2018. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by City's policy for vehicle replacement. The policy includes guidelines for these replacements based on age, mile- age accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of a new policy being developed staff will first con- sider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding has increased due to 7 vehicles added to the approved list and the increase of prices for vehicles/equipment. The replacement list now includes: 4 pickups; 8 patrol vehicles; two SUV's; 5 vans; one aerial truck; 4 wildland trucks; one dump truck; 6 miscellaneous equipment units. Of the 31 vehicles and pieces of equipment,18 support the operations in the General Fund ($1,532,000), and 13 support the operations of various Enterprise Funds ($1,724,000). 684 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Significant Changes 2018-2022 CIP: Current backlog is being addressed. A generator and forklift were taken off the list for this year and five other vehicles were added instead due to maintenance exceeding the surplus value for each vehicle. 2017-2021 CIP: After working with the Office of Management and Budget and the Fleet Review Committee it was decided staff would address the backlog of replacements from Fiscal Year 2015 and Fiscal Year 2016. The previously scheduled replacements were re-evaluated to ensure critical replacement were addressed. Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Other Total Prior Years Prior Years FY 2017 Budget 0 0 FY 2017 Budget 0 FY2017 Est. 0 0 0 3,254,857 120,168 O 3,254,857 120,168 0 Expenciture Schec FY2017 Est. 120,168 0 3,254,857 O 3,254,857 120,168 FY 2020 0 0 ule FY 2021 0 0 5 Year CIP Total O 3,375,025 O 3,375,025 FY 2022 5 Year CIP Total O 3,375,025 O 3,375,025 Beyond 5 Year CIP Total O 3,375,025 O 3,375,025 Beyond 5 Year CIP Total 0 3,375,025 O 3,375,025 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-26 Program: N-41 Review: Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 685 VEHICLE REPLACEMENT FUND Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road, Palo Alto, CA Managing Department: Public Works Initial Project Start: Summer 2018 Initial Project Completion: Spring 2020 Revised Project Start: Revised Project Completion: Project Number: VR-19000 Ambulance, January 2011 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2019 Description This project provides funding for the scheduled replacement of existing City fleet vehicles and equipment for Fiscal Year 2019. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by City's policy for vehicle replacement. The policy includes guidelines for these replacements based on age, mile- age accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of a new policy being developed staff will first con- sider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding has increased due to 17 vehicles added to the approved list and cost increases in vehi- cles/equipment. The replacement list now includes: 2 ambulances; 2 CNG sedan; 7 CNG pickups; 5 gasoline pickups; 7 patrol vehicles; 1 SUV; 2 dump trucks; 1 patch truck; 6 miscellaneous equip- ment units; and 5 trailers. Of the 38 vehicles and pieces of equipment, 25 support the opera- tions in the General Fund ($1,969,000), and 13 support the operations of various Enterprise Funds ($899,000). Significant Changes 2018-2022 CIP: One patrol vehicle was removed from the FY 2019 replacement list. 686 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET VEHICLE REPLACEMENT FUND 2017-2021 CIP: After working with the Office of Management and Budget and the Fleet Review Committee it was decided staff would address the backlog of replacements from Fiscal Year 2015 and Fiscal Year 2016. The previously scheduled replacements were re-evaluated to ensure critical replacement were addressed. Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Prior Years 0 0 FY 2017 Budget 0 0 FY2017 Est. 0 0 FY 2018 FY 2019 FY 2020 O 2,899,137 124,987 O 2,899,137 124,987 FY 2021 0 0 FY 2022 5YearCIP Total O 3,024,124 O 3,024,124 Beyond 5 Year CIP Total O 3,024,124 O 3,024,124 Expenditure Schedule Prior Project Phase Other Total 0 0 0 FY2017 Est. 0 0 FY 2018 FY 2019 O 2,899,137 O 2,899,137 124,987 FY 2020 124,987 FY 2021 0 0 FY 2022 5 Year CIP Total O 3,024,124 O 3,024,124 Beyon Year CIP Total O 3,024,124 O 3,024,124 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-26 Program: N-41 Review: Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 687 VEHICLE REPLACEMENT FUND Isuzu cab chasis with custom utility body, February 2014 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2019 Initial Project Completion: Spring 2021 Revised Project Start: Revised Project Completion: Project Number: VR-20000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2020 Description This project provides funding for the scheduled replacement of existing City fleet vehicles and equipment for Fiscal Year 2020. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by City's policy for vehicle replacement. The policy includes guidelines for these replacements based on age, mile- age accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of a new policy being developed staff will first con- sider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding has increased due to a rearrangement of vehicles on the approved list and an price increases in vehicles/equipment. The replacement list now includes: 5 sedans; 23 pickups; 3 vans; 1 SUV; 2 dump trucks; l aerial truck; 5 miscellaneous equipment units; and 4 trailers. Of the 44 vehicles and pieces of equipment, 32 support the operations in the General Fund ($2,640,000), and 12 support the operations of various Enterprise Funds ($803,000). Significant Changes 2017-2021 CIP: After working with the Office of Management and Budget and the Fleet Review Committee it was decided staff would address the backlog of replacements from Fiscal Year 688 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET VEHICLE REPLACEMENT FUND 2015 and Fiscal Year 2016. The previously scheduled replacements were re-evaluated to ensure critical replacement were addressed. Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Other Total Prior Years 0 0 Prior Years 0 0 FY 2017 Budget 0 0 FY 2017 Budget 0 0 FY2017 Est. 0 0 FY 2018 0 0 FY 2019 FY 2020 FY 2021 O 3,540,913 128,873 O 3,540,913 128,873 Expenditure Schedule FY2017 Est. 0 0 FY 2018 0 0 FY 2019 FY 2020 O 3,540,913 O 3,540,913 128,873 FY 2021 128,873 FY 2022 5Year CIP Total O 3,669,786 O 3,669,786 FY 2022 5 Year CIP Total O 3,669,786 O 3,669,786 Beyond 5 Year CIP Total O 3,669,786 O 3,669,786 Beyond 5 Year CIP Total O 3,669,786 O 3,669,786 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-26 Program: N-41 Review: Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 689 VEHICLE REPLACEMENT FUND Freightliner Truck w/ Aerial Device, June 2017 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road, Palo Alto CA Managing Department: Public Works Initial Project Start: Summer 2020 Initial Project Completion: Spring 2022 Revised Project Start: Revised Project Completion: Project Number: VR-21000 Scheduled Vehicle and Equipment Replacement -Fiscal Year 2021 Description This project provides funding for the scheduled replacement of existing City fleet vehicles and equipment for Fiscal Year 2021. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by City's policy for vehicle replacement. The policy includes guidelines for these replacements based on age, mile- age accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of a new policy being developed staff will first con- sider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information This funding will allow for the following replacements: 6 patrol vehicles; 1 van; 4 pickup trucks; 10 trailers; 11 miscellaneous pieces of equipment; and 2 ambulances. Of the 34 vehicles and pieces of equipment scheduled for replacement in Fiscal Year 2021, 22 support the operations in the General Fund ($1,728,500), and 12 support the operations of various Enterprise Funds ($838,000). Significant Changes 2018-2022 CIP: One patrol vehicle was eliminated from the FY 2021 list and one undercover sedan was added. 690 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Other Total Prior FY 2017 Years Budget 0 Prior Years 0 0 0 0 FY 2017 Budget 0 0 FY2017 Est. 0 0 0 0 0 0 FY 2020 5YearCIP Total O 2,667,457 132,662 2,800,119 O 2,667,457 132,662 2,800,119 Expenciture Schedule FY2017 Est. 0 0 0 0 O 2,667,457 O 2,667,457 0 0 FY 2022 5YearCIP Total 132,662 2,800,119 132,662 2,800,119 Beyond 5 Year CIP Total 0 2,800,119 O 2,800,119 Beyond 5 Year CIP Total 0 2,800,119 O 2,800,119 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-26 Program: N-41 Review: Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 691 VEHICLE REPLACEMENT FUND Pierce Heavy Rescue Unit, February 2012 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road, Palo Alto CA Managing Department: Public Works Initial Project Start: Summer 2021 Initial Project Completion: Spring 2023 Revised Project Start: Revised Project Completion: Project Number: VR-22000 Scheduled Vehicle and Equipment Replacement -Fiscal Year 2022 Description This project provides funding for the scheduled replacement of existing City fleet vehicles and equipment for Fiscal Year 2022. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by City's policy for vehicle replacement. The policy includes guidelines for these replacements based on age, mile- age accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of a new policy being developed staff will first con- sider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information This funding will allow for the following replacements: 5 CNG sedans; 8 patrol vehicles; 8 pickup trucks; 3 trailers; 1 mower; 1 heavy rescue vehicle; 1 freightliner truck; 2 cargo van and 1 ambu- lance. Of the 30 vehicles and pieces of equipment scheduled for replacement in Fiscal Year 2022, 19 support the operations in the General Fund ($1,826,568), and 11 support the operations of various Enterprise Funds ($972,200). 692 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Other Total Prior FY 2017 Years Budget 0 Prior Years 0 0 0 0 FY 2017 Budget 0 0 FY2017 Est. 0 0 0 0 0 0 FY 2020 0 0 Expenciture Schedule FY2017 Est. 0 0 0 0 0 0 0 0 5 Year CIP Total O 2,902,693 2,902,693 O 2,902,693 2,902,693 FY 2022 5 Year CIP Total 0 2,902,693 2,902,693 O 2,902,693 2,902,693 Beyond 5 Year CIP Total O 2,902,693 O 2,902,693 Beyond 5 Year CIP Total 0 2,902,693 O 2,902,693 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-26 Program: N-41 Review: Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 693 694 CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET SUPPLEMENTAL INFORMATION CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 695 CITY OF PALO ALTO GLOSSARY Key Budget Terms Accrual Accounting: A method of accounting that recognizes expenses when incurred and revenues when earned rather than when payment is made or received Adopted Budget: The budget that is approved and enacted by the City Council annually on before June 30th. Appropriation: The allocation of an expense budget for a particular project or program usually for a spe- cific period of time. Balanced Budget: A balanced budget exists when total revenues are equal to, or greater than, total expenses. Bond: A debt investment in which an investor loans money to an entity (governmental or otherwise) that borrows the money for a defined period of time at a fixed interest rate to pay for a variety of projects. Budget Stabilization Reserve (BSR): The BSR was established as a prudent measure to maintain the City's fiscal stability in the event that unanticipated events reduce revenue or create obligations that significantly impact the current -year budget. Examples of such events include a downturn in the economy, a natural disaster or actions that may be taken by another governmental agency that reduce revenues and/or increase expenses for the City. Capital Budget: A plan of proposed capital outlays and the means of financing them for the current fiscal period. In a two-year budget, the second year of the Capital Improvement Program is adopted -in -concept. Capital Improvement Program (CIP): The City's plan for current and future projects related to the acquisi- tion, expansion, or rehabilitation of buildings, equipment, parks, streets, and other public infrastructure. Capital Projects Fund: A fund created to account for all resources to be used for the construction or acquisition of designated fixed assets by a governmental unit except those financed by proprietary or fidu- ciary funds. City Manager's Report (CMR): Staff reports for City Council meetings as well as boards and commissions that are prepared by City staff and submitted through the City Manager's Office. Comprehensive Plan: The Palo Alto Comprehensive Plan contains the City's official policies on land use and community design, transportation, housing, natural environment, business and economics, and com- munity services. Its focus is on the physical form of the City and is applicable to both public and private properties. The Budget integrates the 1998-2010 Comprehensive Plan into the budget process. GLOSSARY • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 697 GLOSSARY Cost Accounting: The branch of accounting that provides for the assembling and recording of all the ele- ments of cost incurred to accomplish a purpose, carry on an activity or operation, or complete a unit of work or a specific job. Enterprise Funds: Funds used to account for services that are provided to the public on a user charge basis, similar to the operation of a commercial business. The City's enterprise funds include the gas, elec- tric, water, fiber optics and wastewater collection and treatment funds. Fiduciary Fund: A fund used to account for assets held by the City acting in a fiduciary capacity for other individuals or entities. These funds are operated to carry out the specific actions required by the trust agreements, ordinances and other governing regulations. Fiscal Agent: A bank or other corporate fiduciary that performs the function of paying, on behalf of the governmental unit, or other debtor, interest on debt or principal of debt when due. Fiscal Year: A 12 -month period of time to which the annual budget applies and at the end of which a gov- ernmental unit determines its financial position and the results of operations. Palo Alto's fiscal year begins on July 1st and ends on June 30th. Fixed Assets: Assets such as land, structures and improvements, furniture and/or equipment that are expected to last and/or be used for more than one year. Full -Time Equivalent (FTE): Used to quantify staffing hours for permanent and temporary employees. A 1.0 FTE employee works full time; a.50 FTE employee works half-time. Fund Balance: An excess of the assets of a fund over its liabilities. General Fund: The primary fund used to account for the City's general purpose revenues such as sales, property, utility users and transient occupancy taxes. General Fund revenues typically pay for citywide ser- vices such as public safety, community development, recreation, libraries and parks. The General Fund is distinguished from Special Funds in that the latter are used to account for revenues that have restricted uses (e.g. gas tax funds that must be used for street maintenance or repair). Governmental Funds: A generic classification used to refer to all funds other than proprietary and fidu- ciary funds. Governmental funds include the general fund, capital fund, special revenue funds and debt service funds. Infrastructure Assets: Roads, bridges, curbs and gutters, streets, sidewalks, drainage systems, and lighting systems installed for the common good. Infrastructure Management Plan (IMP): A portion of the General Fund capital improvement program which focuses on rehabilitating the City's infrastructure. In 1998-99, an outside consultant on the City's infrastructure prepared a report known as the Adamson report. Within this report the City's infrastructure was cataloged and ranked based on when the infrastructure needed to be upgraded or replaced and the cost for each item. At that time, the City Council decided to establish a plan using the Adamson report as a guide for both timeline and cost. 698 GLOSSARY • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET GLOSSARY Internal Service Funds: These funds provide services to City departments and recover their costs through user charges. For example the Vehicle Replacement Fund is an Internal Service Fund managing the replacement and maintenance of the City fleet. Method of Accounting: The City's General Fund budget is developed using a modified accrual basis of accounting, with revenues being recorded when measurable and available, and expenditures recorded when the liability is incurred. Enterprise Funds and Internal Service Funds are budgeted on a generally accepted accounting principles (GAAP) basis, which for Proprietary Funds is on a full accrual accounting basis. Operating Transfer: Amounts transferred between funds, not considered a revenue or expense. For exam- ple, legally authorized transfers from a fund receiving revenue to the fund through which the resources are to be expended. Pay -As -You -Go -Basis: A term used to describe the financial policy of a governmental unit that finances all of its capital outlays from current revenues rather than by borrowing. Proposed Budget: The proposed budget is the budget that is sent to the Finance Committee by the City Manager. The proposed budget, including changes made by the Finance Committee during their review, is reviewed and then adopted by the City Council. Proprietary Funds: A generic classification used to refer to all funds other than governmental funds or fiduciary funds. Proprietary funds include internal service funds and enterprise funds. Reimbursements: Inter -fund transactions that constitute reimbursements to a fund for expenditures or expenses initially made from it but that properly apply to another fund. For example, the Enterprise Funds reimburse the Technology Fund for CIP projects from which the Enterprise Funds benefit. Reserve: Represents the portion of fund balance set aside for financing future financing needs and addressing one-time emergency or unanticipated events. Revenues: Revenues include compensation received by the project for specific services to the public (external revenues), as well as revenues received from other funds (internal revenues). Special Revenue Funds: These funds account for the proceeds derived from specific revenue sources that are legally restricted to expenditures for specified purposes. The Street Improvement Fund (SIF) is a Spe- cial Revenue Fund that derives its funding from state gas tax revenues. Capital appropriations from the SIF must be spent on the construction and maintenance of the road network system of the City. GLOSSARY • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 699 CITY OF PALO ALTO PROJECT NAME INDEX Numerics 230 kV Electric Intertie 388 A Airfield Electrical Improvements 352 Airport Apron Reconstruction 354 Airport Layout Plan 362 Americans With Disabilities Act Compliance . 88 Apron And Taxi Lane Reconstruction 356 Art In Public Spaces 170 Automated Weather Observation System (AWOS) 364 B Baylands Athletic Center 10.5 Acre Expansion Plan 172 Baylands Boardwalk Improvements 90 Baylands Comprehensive Conservation Plan . 174 Baylands Emergency Access Levee Repair .. 176 Baylands Flood Protection Levee Improvements 92 Baylands Levee Improvements Feasibility 178 Baylands Nature Interpretive Center Exhibit Improvements 94 Benches, Signage, Walkways, Perimeter Landscaping 180 Bicycle and Pedestrian Transportation Plan Implementation 276 Bol Park Improvements 182 Boulware Park Improvements 184 Buckeye Creek Hydrology Study 186 Building Systems Improvements 96 Byxbee Park Completion 188 C California Avenue - Transit Hub Corridor Project 280 California Avenue District Gateway Signs 252 CalTrain Corridor Video Management System Installation 254 Cameron Park Improvements 190 Capacitor Bank Installation 390 Channing Avenue/Lincoln Avenue Storm Drain Improvements 524 Charleston/Arastradero Corridor Project 282 Churchill Avenue Enhanced Bikeway 286 City Facility Parking Lot Maintenance . ...98 City Hall Floor 4 Remodel 100 City Hall Floor 5 Remodel 102 Civic Center Electrical Upgrade & EV Charger Installation 104 Civic Center Fire Life Safety Upgrades 106 Civic Center Waterproofing Study and Repairs 108 Coleridge/Cowper/Tennyson 4/12kV Conversion 392 Colorado/Hopkins System Improvement 394 Communications System Improvements 396 Cubberley Amenities Improvements - (Reserve) 336 Cubberley Community Center Master Plan .. 328 Cubberley Field Restroom 338 Cubberley Repairs 330 Cubberley Roof Replacements 332 Cubberley Track and Field Replacement 340 Curb and Gutter Repairs 256 D Development Center Blueprint Technology Enhancements 662 Dewatering and Loadout Facility 576 Dog Park Installation and Renovation 192 Downtown Automated Parking Guidance Systems, Access Controls & Revenue Collection Equip. 288 Downtown Mobility and Safety Improvements 290 Downtown Parking Management and System Implementation 292 Downtown Parking Wayfinding 294 PROJECT NAME INDEX • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 701 PROJECT NAME INDEX E East Meadow Circles 4/12kV Conversion 398 Edgewood/Wildwood 4 kV Tie 400 El Camino Median Landscape Improvements 258 El Camino Real Pedestrian Safety and Streetscape Project 296 Electric Customer Connections 380 Electric System Improvements 402 Electric Utility Geographic Information System 404 Embarcadero Rd at El Camino Improvements (formerly Embarcadero Rd Corridor Improvements) 298 Emergency Repair and Replacement . 676 F Facility Condition Assessment and Retrofit .. 578 Facility Interior Finishes Replacement . . . .110 Facility Relocation for Caltrain Modernization Project 406 Fiber Optics Customer Connections 472 Fiber Optics Network System Improvements 466 Fiber Optics System Rebuild 468 Fire Ringdown System Replacement 112 Fire Station 1 Improvements 114 Fire Station 3 Replacement 116 Fire Station 4 Replacement 118 Fixed Film Reactor Rehabilitation 584 Foothills Fire Cameras 120 Foothills Park Boronda Lake Dock Replacement 194 Foothills Park Dam Seepage Study 196 Foothills Park Improvement Project 198 Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Conservation Plan . 200 G Gas ABS/Tenite Replacement Project 490 Gas Distribution System Improvements 506 Gas Equipment and Tools 508 Gas Main Replacement - Project 22 492 Gas Main Replacement - Project 23 494 Gas Main Replacement - Project 24 496 Gas Main Replacement - Project 25 498 Gas Main Replacement - Project 26 500 Gas Main Replacement - Project 27 502 Gas Meters and Regulators 510 Gas System, Customer Connections 484 Golf Course Net and Artificial Turf Replacement 202 Golf Reconfiguration & Baylands Athletic Center Improvements 204 H HCB Pilot Wire Relay Replacement . . . . 408 Headworks Facility Replacement 586 Heritage Park Site Amenities Replacement .. 208 High Street Parking Garage Waterproofing Study and Repair 122 Highway 101 Pedestrian/Bicycle Overpass Project 300 Hoover Park Improvements 210 Internal Alarm System Replacement 124 IT Disaster Recovery Plan 654 J JMZ Renovation 126 Johnson Park Renovation 212 L Library & Community Center - Temporary Facilities 128 Lucie Stern Buildings Mechanical and Electrical Upgrades 130 M Matadero Creek Storm Water Pump Station and Trunk Line Improvements 526 Maybell 1 & 2 4/12kV Conversion 410 Midtown Connector 302 Mitchell Park Adobe Creek Bridge Replacement Project 214 Mitchell Park Improvements 216 Mitchell Park Library and Community Center 132 Municipal Service Center A, B, & C Roof Replacement 134 Municipal Service Center Lighting, Mechanical, and Electrical Improvements 136 N New California Avenue Area Parking Garage 138 702 PROJECT NAME INDEX • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET PROJECT NAME INDEX New Downtown Parking Garage 140 New Laboratory And Environmental Services Building 580 New Public Safety Building 142 Newell Road/San Francisquito Creek Bridge Replacement 260 0 Off -Road Pathway Resurfacing And Repair .. 218 Open Space Lakes And Pond Maintenance .. 220 Open Space Trails and Amenities 222 Outfall Line Construction 588 P Park and Open Space Emergency Repairs . . . 224 Park Restroom Installation 226 Parking Lot J Elevator Modernization 144 Pearson Arastradero Improvement Project .. 228 Pearson Arastradero Preserve Parking Lot Improvement 230 Peers Park Improvements 232 Performing Arts Venues Seat Replacement .. 146 Performing Arts Venues Soft Goods Replacement 148 Plant Equipment Replacement 590 Primary Sedimentation Tank Rehabilitation .. 592 Public Safety Computer -Aided Dispatch Replacement 664 Q Quarry Road Improvements and Transit Center Access 304 R Radio Infrastructure Replacement 656 Railroad Grade Separation 306 Ramos Park Improvements 234 Rebuild Underground District 15 412 Rebuild Underground District 19 414 Rebuild Underground District 20 416 Rebuild Underground District 23 418 Rebuild Underground District 24 420 Rebuild Underground District 25 422 Rebuild Underground District 26 424 Relocate Quarry/Hopkins Substation 60 kV Line (A & B) 426 Residential Preferential Parking 308 Rinconada Library New Construction and Improvements 150 Rinconada Park Improvements 236 Robles Park Improvements 238 Roofing Replacement 152 Roth Building Maintenance 154 Runway and Taxiway Reconstruction and Drainage Improvements 358 S Safe Routes To School 310 Salaries and Benefits - Capital Improvement Fund CIP Projects 318 SCADA System Upgrades 428 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2015 678 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2016 680 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2017 682 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2018 684 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2019 686 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2020 688 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2021 690 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2022 692 Seale Park Improvements 240 Seismic Water System Upgrades 610 Self -Contained Breathing Apparatus (SCBA) Replacement 166 Sewer Lateral/Manhole Rehabilitation and Replacement 550 Sewer System, Customer Connections 546 Sidewalk Repairs 262 Sign Reflectivity Upgrade 264 Smart Grid Technology Installation 430 Stanford - Customer Load Requirements 382 Stanford/Palo Alto Playing Fields Soccer Turf Replacement 242 Storm Drainage Pump Stations to Adobe Creek 528 Storm Drainage System Replacement And Rehabilitation 534 Storm Drainage System Upgrades - East Bayshore Road and East Meadow Drive .. 530 PROJECT NAME INDEX • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 703 PROJECT NAME INDEX Street Lights Improvements 266 Street Maintenance 268 Streetlights Condition Assessment 270 Structural Assessment of City Bridges ...156 Substation 60kV Breaker Replacement 432 Substation Facility Improvements 434 Substation Protection Improvements 436 Substation Security 438 System Extensions - Unreimbursed 486 System Flow Meters 594 T Telephone System Replacement 658 Temporary Main Library 158 Tennis and Basketball Court Resurfacing 244 Thermoplastic Lane Marking and Striping 272 Traffic Signal and Intelligent Transportation Systems 312 Transportation and Parking Improvements .. 314 Turf Management Plan 246 U Underground Distribution System Security . . 448 Underground District 42 - Embarcadero Rd Emerson/Middlefield 450 Underground District 43 - Alma/ Embarcadero 452 Underground District 46 - Charleston/EI Camino Real 454 Underground District 47 -Middlefield, Homer, Webster, Addison 456 Underground System Rebuild 440 University Avenue Parking Improvements 160 Utilities Customer Bill System Improvements 666 Utility Control Center Upgrades 442 Utility Site Security Improvements 444 V VA Hospital - Customer Load Requirements . 384 Ventura Buildings Improvements 162 W Wastewater Collection System Rehabilitation/ Augmentation Project 27 552 Wastewater Collection System Rehabilitation/ Augmentation Project 28 554 Wastewater Collection System Rehabilitation/ Augmentation Project 29 556 Wastewater Collection System Rehabilitation/ Augmentation Project 30 558 Wastewater Collection System Rehabilitation/ Augmentation Project 31 560 Wastewater Collection System Rehabilitation/ Augmentation Project 32 562 Wastewater General Equipment and Tools .. 564 Wastewater System Improvements 566 Water Distribution System Improvements 612 Water General Equipment/Tools 614 Water Main Replacement - Project 26 630 Water Main Replacement - Project 27 632 Water Main Replacement - Project 28 634 Water Main Replacement - Project 29 636 Water Main Replacement - Project 30 638 Water Main Replacement - Project 31 . . . 640 Water Meters 616 Water Recycling Facilities 618 Water Regulation Station Improvements 620 Water Service Hydrant Replacement 622 Water System Customer Connections 606 Water System Supply Improvements 624 Water, Gas, Wastewater Utility GIS Data 626 Werry Park Playground Improvements 248 Wildlife Hazard Plan 366 704 PROJECT NAME INDEX • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET PROJECT NUMBER INDEX A AC -14001 94 AC -17000 148 AC -18000 146 AC -18001 126 AC -86017 170 AP -15003 356 AP -16000 354 AP -16002 366 AP -19000 364 AP -19001 352 AP -21000 362 AP -22000 358 AS -10000 318 C CB -16001 328 CB -16002 332 CB -17000 336 CB -17001 330 CB -17002 338 CB -19000 340 E EL -02010 428 EL -02011 404 EL -04012 444 EL -06001 388 EL -08001 450 EL -10006 420 EL -11003 412 EL -11008 414 EL -11009 452 EL -11010 456 EL -11014 430 EL -12001 454 EL -13000 400 EL -13002 426 EL -13007 448 EL -14000 392 EL -14002 416 0 EL -16000 424 EL -16001 440 EL -16002 390 EL -16003 438 EL -17000 418 EL -17001 398 EL -17002 432 EL -17003 384 EL -17004 382 EL -17005 408 EL -17007 406 EL -17008 442 EL -19000 422 EL -89028 380 EL -89031 396 EL -89038 436 EL -89044 434 EL -98003 402 F FD -13000 120 FD -14002 112 FD -18000 166 FO -10000 472 FO -10001 466 FO -16000 468 G GS -03009 486 GS -11002 506 GS -12001 492 GS -13001 494 GS -13002 508 GS -14003 496 GS -15000 498 GS -16000 500 GS -18000 490 GS -20000 502 GS -80017 484 GS -80019 510 EL -14004 410 OS -00001 222 EL -15000 394 OS -00002 220 PROJECT NUMBER INDEX • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 705 PROJECT NUMBER INDEX OS -09001 218 OS -09002 176 OS -18000 194 OS -18001 230 P PD -14000 124 PE -08001 236 PE -09003 98 PE -09006 132 PE -09010 128 PE -11000 150 PE -11011 300 PE -11012 158 PE -12011 260 PE -13011 282 PE -13012 156 PE -13014 270 PE -13017 258 PE -14015 130 PE -14018 90 PE -15001 142 PE -15003 116 PE -15007 140 PE -15011 162 PE -15020 108 PE -15028 178 PE -16000 182 PE -17000 214 PE -17004 252 PE -17005 184 PE -17006 92 PE -17008 100 PE -17009 102 PE -17010 104 PE -18000 138 PE -18001 254 PE -18002 122 PE -18004 118 PE -18006 188 PE -18010 216 PE -18012 210 PE -18015 238 PE -18016 106 PE -20000 196 PE -21000 198 PE -21001 228 PE -21002 212 PE -86070 268 S PF-07011 154 PF-14002 114 PF-14003 160 PF-16006 136 PF-17000 134 PF-18000 144 PF-93009 88 PG -06001 244 PG -06003 180 PG -09002 224 PG -13001 242 PG -13003 204 PG -14000 234 PG -14001 232 PG -14002 190 PG -14003 240 PG -15000 186 PG -17000 174 PG -17001 200 PG -18000 202 PG -18001 192 PG -18002 246 PG -19000 226 PG -19001 172 PG -21000 208 PG -22000 248 PL -00026 310 PL -04010 276 PL -05030 312 PL -11002 280 PL -12000 314 PL -14000 286 PL -14001 302 PL -15001 298 PL -15002 288 PL -15003 308 PL -15004 294 PL -16000 304 PL -16001 290 PL -16002 292 PL -17001 306 PL -18000 296 P0-05054 266 P0-11000 264 P0-11001 272 P0-12001 256 P0-89003 262 PF-00006 152 SD -06101 534 PF-01003 96 SD -11101 524 PF-02022 110 SD -13003 526 706 PROJECT NUMBER INDEX • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET PROJECT NUMBER INDEX SD -20000 528 WS -14001 634 SD -22000 530 WS -15002 636 WS -16001 638 T WS -19001 640 TE-00010 658 WS -80013 606 TE-01012 654 WS -80014 622 TE-05000 656 WS -80015 616 TE-09000 664 TE-10001 666 TE-12001 662 V VR-15000 678 VR-15001 676 VR-16000 680 VR-17000 682 VR-18000 684 VR-19000 686 VR-20000 688 VR-21000 690 VR-22000 692 W WC -13002 564 WC -14001 552 WC -15001 554 WC -15002 566 WC -16001 556 WC -17001 558 WC -19001 560 WC -20000 562 WC -80020 546 WC -99013 550 WQ-04011 578 WQ-14001 576 WQ-14002 580 WQ-14003 592 WQ-14004 584 WQ-16002 586 WQ-19000 588 WQ-80021 590 WQ-80022 594 WS -02014 626 WS -07000 620 WS -07001 618 WS -09000 610 WS -11003 612 WS -11004 624 WS -12001 630 WS -13001 632 WS -13002 614 PROJECT NUMBER INDEX • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 707 CITY OF PALO ALTO AMERICANS WITH DISABILITIES ACT CITY OF PALO ALTO IN COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, THIS DOCUMENT MAY BE PROVIDED IN OTHER ACCESSIBLE FORMATS. For information contact: ADA Coordinator City of Palo Alto 285 Hamilton Ave (650) 329-2550 AMERICANS WITH DISABILITIES ACT • CITY OF PALO ALTO FISCAL YEAR 2018 CAPITAL BUDGET 709 CITY OF PALO ALTO Spanish explorers named the area for the tall, twin-trunked redwood tree they camped beneath in 1769. Palo Alto incorporated in 1894 and the State of California granted its first charter in 1909. The City has long been known for its innovative people and its exploration of ideas that have changed the world. In Palo Alto, our history has always been about the future. City of Palo Alto 250 Hamilton Avenue, P alo Alto, CA 94301 P 650.329.2100 W cityofpaloalto.org