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Fiscal Year 2017 Adopted Capital Budget
CAPITAL BUDGET P CITALOY OF ALTO CITY OF PALO ALTO CITY OF PALO ALTO Fiscal Year 2017 Adopted Capital Budget City Council Patrick Burt, Mayor Gregory Scharff, Vice Mayor Marc Berman Tom DuBois Eric Filseth Karen Holman Liz Kniss Greg Schmid Cory Wolbach James Keene, City Manager Ed Shikada, Assistant City Manager Lalo Perez, Director of Administrative Services/Chief Financial Officer Kiely Nose, Budget Director, Office of Management and Budget David Ramberg & Joe Saccio, Assistant Director of Administrative Services Michael Bruckner, Sr. Management Analyst, Office of Management and Budget Eric Filseth, Finance Committee Chair • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 3 City of Palo Alto The government of the City of Palo Alto exists to promote and sustain a superior quality of life in Palo Alto. In partnership with our community, our goal is to deliver cost-effective services in a personal, responsive and innovative manner. Our Values Quality Superior celivery of services Courtesy Providing service with respect and concern Efficiency Productive, effective use of resources Integrity Straight -forward, honest and fair relations Innovation Excellence in creative thought anc implementation TABLE OF CONTENTS CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 5 CITY OF PALO ALTO TABLE OF CONTENTS L U marm 0 ti Ei Introduction 17 Transmittal Letter 19 Budget Acknowledgments 35 CIP Organizational Chart 36 The Budget Process and Document 37 Budget Award 45 Financial Summary 47 Summary of CIP Program Revenue 49 Summary Information 55 Debt Policy and Obligations 63 Capital Funds Projects 71 Capital Improvement Fund 73 Buildings and Facilities 95 Americans With Disabilities Act Compliance 96 Baylands Boardwalk Improvements 98 Baylands Flood Protection Levee Improvements 100 Baylands Nature Interpretive Center Exhibit Improvements 102 Baylands Nature Interpretive Center Facility Improvements 104 Building Systems Improvements 106 California Avenue District Gateway Signs 108 California Avenue Parking District Parking Improvements 110 City Facility Parking Lot Maintenance 112 City Hall First Floor Renovations 114 City Hall Floor 3 Remodel 116 City Hall Floor 4 Remodel 118 City Hall Floor 5 Remodel 120 City Hall Parking Garage LED Lighting 122 Civic Center Electrical Upgrade & EV Charger Installation 124 Civic Center Fire Life Safety Upgrades 126 Civic Center Waterproofing Study and Repairs 128 Facility Interior Finishes Replacement 130 Fire Ringdown System Replacement 132 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2016 CAPITAL BUDGET 7 TABLE OF CONTENTS Fire Station 1 Improvements 134 Fire Station 3 Replacement 136 Fire Station 4 Replacement 138 Foothills Fire Cameras 140 Internal Alarm System Replacement 142 Library & Community Center - Temporary Facilities 144 Lucie Stern Buildings Mechanical and Electrical Upgrades 146 Mitchell Park Library and Community Center 148 Municipal Service Center Lighting, Mechanical, and Electrical Improvements . 150 Municipal Services Center A, B, & C Roof Replacement 152 New California Avenue Area Parking Garage 154 New Downtown Parking Garage 156 New Public Safety Building 158 Park Maintenance Shop Remodel 160 Parking Lot Q Elevator Modernization 162 Performing Arts Venues Seat Replacement 164 Performing Arts Venues Soft Goods Replacement 166 Rinconada Library New Construction and Improvements 168 Roofing Replacement 170 Roth Building Maintenance 172 Temporary Main Library 174 University Avenue Parking Improvements 176 Ventura Buildings Improvements 178 Parks and Open Space 181 Art In Public Spaces 182 Baylands Comprehensive Conservation Plan 184 Baylands Emergency Access Levee Repair 186 Benches, Signage, Walkways, Perimeter Landscaping 188 Bol Park Improvements 190 Boulware Park Improvements 192 Buckeye Creek Hydrology Study 194 Byxbee Park Completion 196 Byxbee Park Trails 198 Cameron Park Improvements 200 Foothills Park Improvement Project 202 Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Compre- hensive Conservation Plan 204 8 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2016 CAPITAL BUDGET TABLE OF CONTENTS Golf Course Net and Artificial Turf Replacement 206 Golf Reconfiguration & Baylands Athletic Center Improvements 208 Hoover Park Improvements 212 Mitchell Park Adobe Creek Bridge Replacement Project 214 Mitchell Park Improvements 216 Off -Road Pathway Resurfacing And Repair 218 Open Space Lakes And Pond Maintenance 220 Open Space Trails and Amenities 222 Park and Open Space Emergency Repairs 224 Pearson Arastradero Improvement Project 226 Peers Park Improvements 228 Ramos Park Improvements 230 Rinconada Park Improvements 232 Rinconada Park Master Plan and Design 234 Robles Park Improvements 236 Sarah Wallis Park Improvements 238 Seale Park Improvements 240 Stanford/Palo Alto Playing Fields Netting 242 Stanford/Palo Alto Playing Fields Soccer Turf Replacement 244 Tennis and Basketball Court Resurfacing 246 Streets and Sidewalks 249 Curb and Gutter Repairs 250 Dinah Summerhill Pedestrian/Bicycle Path 252 El Camino Median Landscape Improvements 254 Newell Road/San Francisquito Creek Bridge Replacement 256 Sidewalk Repairs ..258 Sign Reflectivity Upgrade 260 Street Lights Improvements 262 Street Maintenance 264 Streetlights Condition Assessment 266 Thermoplastic Lane Marking and Striping 268 Traffic and Transportation 271 Bicycle and Pedestrian Transportation Plan Implementation 272 California Avenue - Transit Hub Corridor Project 276 Charleston/Arastradero Corridor Project 278 Churchill Avenue Enhanced Bikeway 280 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2016 CAPITAL BUDGET 9 TABLE OF CONTENTS Downtown Automated Parking Guidance Systems, Access Controls and Rev- enue Collection Equipment 282 Downtown Mobility and Safety Improvements 284 Downtown Parking Management Study Implementation 286 Downtown Parking Wayfinding 288 Embarcadero Road at El Camino Real Improvements (formerly Embarcadero Road Corridor Improvements) 290 Highway 101 Pedestrian/Bicycle Overpass Project 292 Midtown Connector 294 Quarry Road Improvements and Transit Center Access 296 Railroad Grade Separation 298 Residential Preferential Parking 300 Safe Routes To School 302 Traffic Signal and Intelligent Transportation Systems 304 Transportation and Parking Improvements 306 Unallocated Salaries and Benefits 309 Salaries and Benefits - Capital Improvement Fund CIP Projects 310 Cubberley Property Infrastructure Fund 313 Buildings and Facilities 319 Cubberley Community Center Master Plan 320 Cubberley Repairs 322 Cubberley Roof Replacements 324 Parks and Open Space 327 Cubberley Amenities Improvements - (Reserve) 328 Cubberley Field Restroom 330 ® Enterprise Fund Projects 333 Airport Fund 335 Airport Apron, Runways, and Taxiways 341 Airport Apron Reconstruction 342 Airport Facilities 345 Airport Perimeter Fence 346 Wildlife Hazard Plan 348 Electric Fund 351 Customer Connections 363 Electric Customer Connections 364 System Improvements 367 230 kV Electric Intertie 368 10 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2016 CAPITAL BUDGET TABLE OF CONTENTS Capacitor Bank Installation 370 Coleridge/Cowper/Tennyson 4/12kV Conversion 372 Colorado/Hopkins System Improvement 374 Communications System Improvements 376 East Meadow Circles 4/12kV Conversion 378 Edgewood/Wildwood 4 kV Tie 380 Electric Pole Replacements for FTTP 382 Electric Substation Battery Replacement 384 Electric System Improvements 386 Electric Utility Geographic Information System 388 HCB Pilot Wire Relay Replacement 390 Maybell 1&2 4/12kV Conversion 392 Rebuild Underground District 15 394 Rebuild Underground District 16 396 Rebuild Underground District 19 398 Rebuild Underground District 20 400 Rebuild Underground District 23 402 Rebuild Underground District 24 404 Rebuild Underground District 25 406 Rebuild Underground District 26 408 Reconfigure Quarry Feeders 410 Relocate Quarry/Hopkins Substation 60 kV Line (A & B) 412 Sand Hill / Quarry 12kV Tie 414 SCADA System Upgrades 416 Smart Grid Technology Installation 418 Stanford - Customer Load Requirements 420 Street Light System Conversion Project 422 Substation 60kV Breaker Replacement 424 Substation Facility Improvements 426 Substation Protection Improvements 428 Substation Security 430 Underground System Rebuild 432 Upgrade Electric Estimating System 434 Utility Control Center Upgrades 436 Utility Site Security Improvements 438 VA Hospital - Customer Load Requirements 440 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2016 CAPITAL BUDGET 11 TABLE OF CONTENTS Undergrounding Projects 443 Facility Relocation for Caltrain Modernization Project 444 Underground Distribution System Security 446 Underground District 42 - Embarcadero Rd Emerson/Middlefield 448 Underground District 43 - Alma/Embarcadero 450 Underground District 46 - Charleston/EI Camino Real 452 Underground District 47 -Middlefield, Homer, Webster, Addison 454 Fiber Optics Fund 457 Capacity Improvements 465 Fiber Optic System Rebuild 466 Fiber Optics Network System Improvements 468 Customer Connections 471 Fiber Optics Customer Connections 472 Gas Fund 475 Customer Connections 483 Gas System, Customer Connections 484 System Extensions - Unreimbursed 486 Gas Main Replacements 489 Gas Main Replacement - Project 21 490 Gas Main Replacement - Project 22 492 Gas Main Replacement - Project 23 494 Gas Main Replacement - Project 24 496 Gas Main Replacement - Project 25 498 Gas Main Replacement - Project 26 500 Gas Main Replacement - Project 27 502 Gas Main Replacement - Project 28 504 System Improvements 507 Gas Distribution System Improvements 508 Gas Distribution System Model 510 Gas Equipment and Tools 512 Gas Meters and Regulators 514 Security at City Gas Receiving Stations 516 Refuse Fund 519 Buildings and Facilities 525 Household Hazardous Waste Station Improvements 526 Storm Drainage Fund 529 Capacity Improvements 537 12 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2016 CAPITAL BUDGET TABLE OF CONTENTS Channing Avenue/Lincoln Avenue Storm Drain Improvements 538 Matadero Creek Storm Water Pump Station and Trunk Line Improvements .. 540 System Rehabilitation Storm Drain System Replacement And Rehabilitation Wastewater Collection Fund Customer Connections Sewer System, Customer Connections System Improvements Sewer Lateral/Manhole Rehabilitation and Replacement Wastewater Collection System Wastewater Collection System Wastewater Collection System Wastewater Collection System Wastewater Collection System Wastewater Collection System Wastewater Collection System Wastewater Collection System Wastewater Collection System Wastewater Collection System Wastewater Collection System Rehabilitation/Augmentation Rehabilitation/Augmentation Rehabilitation/Augmentation Rehabilitation/Augmentation Rehabilitation/Augmentation Rehabilitation/Augmentation Rehabilitation/Augmentation Rehabilitation/Augmentation Rehabilitation/Augmentation Rehabilitation/Augmentation Rehabilitation/Augmentation Wastewater General Equipment and Tools Project 23 Project 24 Project 25 Project 26 Project 27 Project 28 Project 29 Project 30 Project 31. Project 32 Project 33 543 544 547 555 556 559 560 ..562 564 . 566 . 568 . 570 ..572 ..574 ..576 ..578 . 580 ..582 584 Wastewater System Improvements 586 Wastewater Treatment Fund 589 Buildings and Facilities 597 Facility Condition Assessment and Retrofit 598 New Dewatering and Loadout Facility 600 New Laboratory And Environmental Services Building 602 Plant Master Plan 604 System Improvements 607 Fixed Film Reactor Rehabilitation 608 Headworks Facility Replacement 610 New Anaerobic Digesters to Replace Incinerators 612 Plant Equipment Replacement 614 Primary Sedimentation Tank Rehabilitation 616 System Flow Meters 618 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2016 CAPITAL BUDGET 13 TABLE OF CONTENTS Water Fund . . . . . . . . . . . . . . . . . . . 621 Customer Connections 631 Water System Customer Connections 632 System Improvements 635 Emergency Water Supply Project 636 Seismic Water System Upgrades 638 Water Distribution System Improvements 640 Water General Equipment/Tools 642 Water Meters 644 Water Recycling Facilities 646 Water Regulation Station Improvements 648 Water Reservoir Coating Improvements 650 Water Service Hydrant Replacement 652 Water System Master Plan 654 Water System Supply Improvements 656 Water, Gas, Wastewater Utility GIS Data 658 Water Main Replacements 661 Water Main Replacement - Project 25 662 Water Main Replacement - Project 26 664 Water Main Replacement - Project 27 666 Water Main Replacement - Project 28 668 Water Main Replacement - Project 29 670 Water Main Replacement - Project 30 672 Water Main Replacement - Project 31 674 Water Main Replacement - Project 32 676 Internal Service Fund Projects 679 Technology Fund 681 Citywide Technology Upgrades and Improvements 689 Infrastructure Management System 690 Interactive Voice Response 692 IT Disaster Recovery Plan 694 Radio Infrastructure Replacement 696 Telephone System Replacement 698 Department Technology Upgrades and Improvements 701 Development Center Blueprint Technology Enhancements 702 Fire Mobile Data Computer 704 Library Computer System Software 706 14 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2016 CAPITAL BUDGET TABLE OF CONTENTS Library RFID Implementation 708 Mobile/In-Car Video System Replacement 710 Permit Information Tracking System 712 Public Safety Computer -Aided Dispatch Replacement 714 Utilities Customer Bill System Improvements 716 Virtual Library Branch 718 Vehicle Replacement Fund 721 Fleet Infrastructure Improvements 727 Municipal Services Center Fuel Station Demolition 728 Vehicle and Equipment Replacement 731 Co -Owned Fire Apparatus Replacement 732 Emergency Repair and Replacement 734 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2015 736 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2016 738 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2017 (Reserve) 740 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2018 742 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2019 744 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2020 746 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2021 748 XIV Supplemental Information 751 ® Glossary 753 XVI XVII XVIII Project Name Index 757 Project Number Index 761 Americans with Disabilities Act 765 TABLE OF CONTENTS • CITY OF PALO ALTO FISCAL YEAR 2016 CAPITAL BUDGET 15 INTRODUCTION CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 17 CITY OF PALO ALTO TRANSMITTAL LETTER April 25, 2016 To the Honorable Mayor and City Council: 2017 Fiscal Year Capital Budget Transmittal Dear Mayor and Council Members: I am pleased to present the FY 2017 Proposed Capital Budget along with the 2017-2021 Pro- posed Capital Improvement Program (CIP) Plan for the City of Palo Alto. This document guides the City in the planning and scheduling of infrastructure improvement projects over the next five years. The combined FY 2017 Proposed Capital Budget, which includes the General Fund, Cubberley Fund, Enterprise Funds, and Internal Service Funds, is $170.5 million, an increase of $45.8 million or 36.7%, compared to the 2016 Adopted Capital Budget of $124.7 million. The overall 2017-2021 CIP is $639.5 million, an increase of $86.1 million, or 15.5%, compared to the 2016-2020 Adopted CIP of $553.4 million. The 2017-2021 Proposed CIP Plan was developed in coordination with all City departments responsible for capital projects. The project figures included in the plan include salary and ben- efit costs where applicable and appropriate. As required by the City Municipal Code, the Plan- ning and Transportation Commission (PTC) is scheduled to review the Proposed CIP on May 11, 2016 and to evaluate the programs compliance with the Comprehensive Plan. Fiscal Year 2017 Proposed Projects by Fund Type Capital Improvement Funds 48% Enterprise Funds 44% Internal Service Funds 8% TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 19 TRANSMITTAL LETTER As identified in previous Capital Improvement Program budgets, the 2017-2021 CIP continues to address the recommendations of the Infrastructure Blue Ribbon Commission (IBRC) to focus on "catch-up" and "keep -up" projects as outlined in their December 2011 Final Report. As a result of IBRC recommendations, the City increased the annual General Fund transfer from $10.0 million in FY 2010 to $14.0 million in FY 2016, in addition to allocating one-time surplus funds identified at fiscal year-end closings to infrastructure projects which has amassed $32.6 million between 2012 and 2015. Further, as discussed in greater detail in this letter, this 2017-2021 CIP includes a fully -funded Infrastructure Plan as approved by the City Council in June 2014. The plan relies on dedicated reserves from the Stanford University Medical Center Development Agreement Fund, Parks Impact Fees, Downtown Parking In -Lieu funds, and the Capital Infrastructure Reserve. The plan also takes into account the additional 2% Transient Occupancy Tax plus new hotel revenue ear- marked for Infrastructure Plan projects. It is important to note, however, that the recent cost estimates for Infrastructure Plan projects, and particularly the New Public Safety Building and adjoining New California Avenue Parking Garage are expected to exceed original estimates. As a result, an additional $30 million in Certificates of Participation may be required to ensure that Infrastructure Plan projects are fully funded. This plan includes the additional $30 million in a reserve for infrastructure plan projects that will be allocated at a later date once final project costs have been determined. The earmarked TOT and new hotel tax revenues are growing suf- ficiently to pay the additional debt service. Capital Improvement Func Transfers from the General Fund (General Fund) Traditionally, the Capital Improvement Fund has been supported primarily through a transfer from the General Fund. In fiscal years 2010 and 2011, the General Fund was contributing approximately $10.0 million towards the Capital Improvement Fund. During the FY 2012 budget process -- while the Infrastructure Blue Ribbon Commission was meeting -- it became apparent that additional resources for infrastructure were required. As a result, the base transfer amount of $10.0 million was increased by $1.0 million to approximately $11.0 million. The base transfer level was increased yet again as part of the FY 2013 budget by $2.2 million to $13.2 million, in accordance with the amount indicated in the IBRC Final Report that was required to "keep up" with the City's infrastructure maintenance needs. The base transfer level has increased each year since by an amount equal to the consumer price index. In addition to this base level of General Fund support, the City Council earmarked the revenues from a voter approved 2 percent Transient Occupancy Tax (TOT) increase plus revenue from new hotels to infrastructure beginning in January 2015. The FY 2016 General Fund transfer to infrastructure includes $5.0 million in TOT revenues. Therefore, in total, the FY 2016 the adopted General Fund transfer to the Capital Improvement Fund was $19.0 million, a $14.0 mil- lion base transfer plus the additional $5.0 million transfer from TOT. Beginning with the FY 2017-2021 CIP, the base General Fund transfer is recommended to be reduced by $1.4 million annually in recognition of the fact that the Capital Improvement Fund has adequate resources to address its "catch-up" and "keep -up" needs. 20 TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET TRANSMITTAL LETTER In FY 2017, the total General Fund Transfer is $21.0 million, which includes a $13.0 million base transfer plus an additional $8.0 million in TOT revenues. As discussed in the FY 2017-2026 Long Range Financial Forecast, TOT revenue is expected to grow at a compounded annual growth rate of 3.0 percent, which is lower than the 4.5 percent used in previous forecasts. TOT revenue transfers to the Capital Improvement Fund range from $8.0 million in FY 2017 to an estimated $9.2 million in FY 2021. These revenues have been reserved in the Capital Improvement Fund for Infrastructure Plan projects. While the base transfer amount was increased as part of the FY 2013 Adopted Budget, this increase allowed only for the City to maintain the infrastructure at a level that would not add to the already sizable "catch-up" backlog, estimated at that time at $41.2 million. In order to address these needs, additional funding was required. In response, based on my recommenda- tion, the City Council authorized General Fund transfers to the Capital Improvement Fund at the end of fiscal years 2012 ($7.6 million), 2013 ($8.9 million), 2014 ($4.0 million) and 2015 ($12.1 million) adding up to $32.6 million. These additional funding transfers have helped in decreas- ing the "catch-up" backlog; however, a portion of this additional funding has been contributed to new projects not included in the IBRC report such as the California Avenue Streetscape Improvement Project ($4.7 million) and the El Camino Park Playing Fields project ($1.0 million from Capital Improvement Fund). City Council Infrastructure Plan In 2013 the City Council established the Council Infrastructure Committee and tasked the Com- mittee with identifying a funding plan for infrastructure projects requiring funding above and beyond the base annual General Fund transfer to the Capital Improvement Fund. After meet- ing regularly for more than a year, the Committee arrived at a list of recommended projects and an associated funding plan, which was approved by the City Council in June 2014. At the time the plan was adopted, the total cost of Infrastructure Plan projects was estimated at $125.8 mil- lion. It is important to note that the detailed estimates of Infrastructure Plan projects do not include salary and benefits. Recent estimates for Infrastructure Plan projects have increased, mostly attributable to new preliminary estimates of construction cost for the Public Safety Building. To address the anticipated increases in the cost of the Infrastructure Plan, this CIP assumes $30 million in additional Certificates of Participation and are budgeted in a reserve in FY 2019 to account for anticipated increases. Based on known estimates, the total cost of the Infrastructure Plan is $128.8 million ($158.8 million when including the $30 million reserve for anticipated cost increases). Below details the Infrastructure Plan projects: • A new Public Safety Building ($57.0 million) • Bicycle Pedestrian Transportation Plan ($20.0 million) ▪ A new Downtown parking garage ($13.0 million) • A new California Avenue area parking garage ($9.6 million) • Replacement of Fire Station 4 ($7.5 million) • Charleston/Arastradero Corridor Improvements ($7.5 million) • Replacement of Fire Station 3 ($6.7 million) TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 21 TRANSMITTAL LETTER • Byxbee Park Completion ($2.8 million) • Highway 101 Bicycle/Pedestrian Bridge Gap Funding ($4.7 million) • Infrastructure Contingency Reserve ($30.0 million) The plan relied upon a variety of funding sources: ▪ Certificates of Participation (COPs) supported by a two percentage point TOT increase and the construction of new hotels within Palo Alto ($93.3 million) . Transfers from the Stanford University Medical Center Development Agreement Fund ($34.5 million) . Infrastructure Reserve ($12.5 million) . Downtown Parking In -Lieu Fees ($4.0 million) . Park Impact Fees ($2.8 million) As discussed earlier, the plan also relies on the 2 percent TOT increase plus revenue from new hotels for infrastructure plan projects and debt service and once the Certificates of Participa- tion are issued, TOT revenues will be allocated to pay for the debt service. It is estimated that the debt service will be approximately $6.7 million in FY 2019. Beginning with the 2016-2021 CIP, all Infrastructure Plan projects were included in the program, with FY 2016 funding for the design of the Public Safety Building ($1.4 million) and the downtown garage ($1.5 million). With the selection of a site in the California Avenue Parking District area for the Public Safety Build- ing, the California Avenue Area Parking Garage project will need to be completed before con- struction can begin on the Public Safety Building. The FY 2017 budget includes $1.0 million for design of the California Avenue Garage and $8.6 million for construction in FY 2018. Design work is continuing on the Public Safety Building in FY 2017 ($3.6 million) and construction is anticipated to begin in FY 2019. It is anticipated that the project costs for the Public Safety Building and Cal Avenue Garage will likely exceed their original estimates. Therefore, as dis- cussed above, $30 million in additional Certificates of Participation are included in the FY 2017- 2021 CIP and are budgeted in an Infrastructure Contingency Reserve. Additional infrastructure plan projects scheduled for FY 2017 include $6.3 million for Fire Station #3 Replacement and $3.4 million for Bike & Pedestrian Plan projects. The 2016-2020 Adopted Capital Improvement Program included an annual allocation of $1.2 million for the implementation of bicycle boulevard projects, with a reserve of $11.6 million for the Bicycle and Pedestrian Transportation Plan. The Proposed 2017-2021 CIP includes enhanced project funding in all 5 years of the CIP for Bike and Pedestrian Plan projects which utilizes all allocated funding for the Bike and Pedestrian Plan. Projects to be funded out the Bike and Pedestrian Plan capital project scope now includes: the design and construction for the Mid- town Connector, Dinah/Summerhill Pedestrian/Bicycle Path, and the Churchill Avenue Enhanced Bikeway. These projects were previously identified in the 2016-2020 CIP as indepen- dent of the Bike and Pedestrian Plan; however, after a review of available funds and project pri- orities, this CIP recommends that the Bike and Pedestrian Plan scope now include these projects. 22 TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET TRANSMITTAL LETTER Infrastructure Management System and Status of the "Catch -Up" Backlog A key recommendation of the IBRC report was the establishment of an Infrastructure Manage- ment System (IMS) that will maintain an inventory of the City's infrastructure and track and budget for "catch-up" and "keep -up" needs. In FY 2015, staff worked with a consulting firm to evaluate the City's existing asset management practices and develop recommendations for implementation of an IMS. The resulting decision is to implement the IMS in phases utilizing two software applications, Maintenance Connection and Questica, both of which the City already uses. Maintenance Connection will be the repository for the infrastructure asset inventory infor- mation, while Questica, the City's budget system, will be used for long term capital planning. The combined use of both applications will allow the City to plan for and report on long term capital funding needs and deferred maintenance, or "catch-up" balances for both operating and capital maintenance. In order to deliver on these planned implementations as well as the need for better reporting on infrastructure both in terms of project updates for the City Council and the public, in FY 2016, the City Council authorized the addition of a 1.0 FTE Project Manager in the Public Works Department to complete implementation of the IMS, provide ongoing system maintenance, and provide regular reporting. Implementation of the IMS began in spring 2016. In the intervening period before finalization of the IMS, staff continues to maintain and update the infrastructure spreadsheet tools that were generated by the IBRC, and that will constitute the initial input to the IMS. Staff has used these spreadsheet tools to guide the CIP's designation of funds for "keep -up", and to continue to fund projects from the backlog of "catch-up". The December 2011 IBRC Report identified a backlog of "catch-up" projects totaling $41.2 mil- lion. The 2017-2021 Proposed CIP includes a total of $21.5 million in catch-up projects, reducing the backlog amount to $19.7 as outlined in the table below. IBRC "Catch -Up" Backlog Status IBRC "CATCH-UP" CATEGORY Buildings Cubberley Commu- nity Center Parks Surface TOTAL IBRC FINAL REPORT "CATCH-UP" BACKLOG $5.0 million $6.9 million $14.4 million $14.9 million $41.2 million "CATCH-UP" AMOUNT FUNDED TO DATE OR INCLUDED IN THE ADOPTED CIP $2.2 million $0.7 million* $6.5 million $12.1 million $21.5 million FISCAL YEAR 2017-2021 BACKLOG $2.8 million $6.2 million $7.9 million $2.8 million $19.7 million The 2017-2021 Proposed Capital Improvement Program proposes significant investments in traf- fic and transportation initiatives and alternatives that do not yet have a dedicated funding source. Because this was not addressed specifically as part of the IBRC, this CIP allocates resources where funding is available to provide necessary improvements to the City's transpor- tation network and to provide transportation alternatives. This is an interim approach to TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 23 TRANSMITTAL LETTER addressing transportation issues and is not sustainable without a dedicated revenue stream to adequately fund improvements. A possible alternative to ensure that the City has sufficient resources to provide funding for needed transportation improvements is to explore the poten- tial of a business tax for transportation. The Council has asked staff to provide preliminary poll information results on the feasibility and potential options related to a ballot measure. Staff expects to be back before the Council in early May 2016 to continue discussion on this matter. In addition, the Valley Transportation Agency (VTA) and the County of Santa Clara are considering placement of a County -wide transportation sales tax on the November 2016 ballot, which would include funding for transportation projects in Palo Alto. Capital Im orovement Fund Expenc itures The 2017-2021 Proposed Capital Improvement Program includes ninety-six projects and totals $269.2 million of which $71.9 million is allocated in FY 2017. Of the $71.9 million, $27.6 million is reappropriated from FY 2016 for continuing projects. New Projects The FY 2017-2021 Proposed Capital Improvement Program includes a number of new projects. In the Capital Improvement Fund, fourteen new projects are proposed in the following catego- ries: Parking & Mobility Improvements Three new projects that will help manage parking and mobility in Palo Alto include Downtown Mobility and Safety Improvements (FY 2017: $563,000; 2017-2021 CIP: $1.4 million), (planning for) the installation of Paid Parking Meters (FY 2018: $1.7 million; 2017-2021 CIP: $2.4 million) and Railroad Grade Separation (FY 2017: $834,000; 2017-2021 CIP: $1.9 million). These projects are designed to help manage parking and traffic demand in the downtown area as well as pro- vide transportation alternatives to help the City achieve its sustainability goals. In addition, a new project to replace the California Avenue District Gateway Signs ($150,000) is included in FY 2017. Aging and Failing Equipment Seven projects are proposed to address equipment or infrastructure that is in need of immedi- ate repair. Three of these projects address critical needs at the Children's Theatre, Community Theatre, and Cubberley Theatre and include Performing Arts Visual Venue Soft Goods Replace- ment (FY 2017: $55,000), Performing Arts Venue Seat Replacement (FY 2018: $75,000), and the Mitchell Park Adobe Creek Bridge Replacement (FY 2017: $250,000). There are also two additional projects for improvements in City Hall Floors 4, & 5 (FY 2017: $750,000). Finally, a new project for the Baylands Flood Protection Levee Improvements was also included in the CIP (FY 2017: $1.0 million). 24 TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET TRANSMITTAL LETTER Parks & Open Space The 2017-2021 CIP includes funding for three new projects in Parks & Open Space. These include the Foothills Park Improvement Project (FY 2021: $285,000) and the Pearson Atascadero Improvement Project (FY 2021: $306,000). Additional funding has been allocated in FY 2021 for the Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Compre- hensive Conservation Plan to provide guidance on wildlife and habitat management, public access and recreation, trails, and interpretive messaging. Sustainability/Energy Efficiency A project to provide Civic Center Electrical Upgrade & EV Charger Installation (FY 2017: $650,000) is programmed in the CIP. A portion of the project is eligible for reimbursement from the Bay Area Air Quality Management District (BAAQMD), while $350,000 had been pro- grammed in FY 2019 as part of the Civic Center Fire Life Safety and Electrical Upgrades. To coincide with the grant funding opportunity, the electrical upgrade is being moved forward to FY 2017. This project provides funding to replace the aging Civic Center electrical switchgear and motor control centers, and to purchase and install approximately 43 new Level 2 Electric Vehicle charging stations at City parking garages, including the Civic Center garage. Highlights by Category The Capital Improvement Fund budget is divided into five categories: Buildings and Facilities, Parks and Open Space, Streets and Sidewalks, Traffic and Transportation, and Other (Unallo- cated Salaries and Benefits). Following is a brief summary of project highlights within each of the project categories. Additional detail on each of these categories can be found in the Capital Project Fund Overview section for each of the categories. Fiscal Year 2017 Proposed General Fund Projects by Category Building & Facilities 44% Unallocated Salaries & Traffic & Benefits Transportation 1% 18% Parks & Open Space 25% Streets & Sidewalks 12% TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 25 TRANSMITTAL LETTER Buildings and Facilities The 2017-2021 Proposed Capital Improvement Program includes projects totaling $120.9 million in this category, with $30.2 million allocated in FY 2017. The majority of this funding is dedi- cated towards Infrastructure Plan projects ($12.6 million in FY 2017, $87.2 million in all five years of the CIP). Apart from the Infrastructure Plan projects, significant projects include roofing replacements for the MSC ($1.9 million), Lucie Stern Buildings Mechanical and Electrical Upgrades ($1.8 million), and the Baylands Boardwalk Improvement project ($1.4 million). Parks and Open Space The 2017-2021 Proposed Capital Improvement Program for this category includes projects totaling $30.7 million, of which $17.5 million is allocated in FY 2017. The Byxbee Park Comple- tion project ($2.8 million) is included in this category, consistent with the Infrastructure Plan. It should be noted that $12.2 million of the total funding for this category represents reappropria- tions from FY 2016, including the Golf Course Reconfiguration and Baylands Athletic Center Improvement Project ($10.3 million). It is anticipated that this project, originally scheduled to begin construction in FY 2014, will commence in July 2016, if necessary final permits from other agencies can be obtained. Other significant projects in this category, as described in the Capital Project Fund Overview section, include Rinconada Park Improvements ($3.6 million) and Mitch- ell Park Improvements ($1.5 million). While these projects are already in the pipeline, several other Parks and Open Space in the 2017-2021 CIP have been adjusted to occur in either FY 20 or FY 21 pending final completion of the Park Master Plan. Streets and Sidewalks Projects funded in this category total $42.7 million during the Proposed CIP with $10.8 million allocated in FY 2017. The majority of expenditures are directed towards the Street Maintenance program, which remains ahead of schedule towards meeting the City Council's goal of attaining an average citywide Pavement Condition Index score of 85 by 2021. Current estimates call for this goal to be met as early as 2019. Other significant projects include the Sidewalk Repairs project ($10.1 million) and the Newell Road Bridge/San Francisquito Creek Bridge Replacement ($2.5 million: construction and design completely covered by grants). Traffic and Transportation The Traffic and Transportation category includes funding totaling $61.3 million during the Pro- posed 2017-2021 CIP period, with $11.8 million allocated in FY 2017. The $61.3 million in funding reflects a significant increase from the $44.7 million in funding included in the 2016-2020 CIP and includes new parking projects, traffic signal improvements, and adjustments to the Bike & Pedestrian Plan. The majority of this funding in the 2017-2021 CIP is dedicated towards three projects: Highway 101 Pedestrian/Bicycle Overpass Project ($12.0 million), Charleston/Aras- tradero Corridor Project ($9.6 million), and Bicycle and Pedestrian Transportation Plan Project ($19.1 million). In addition, two parking projects have been added to the 2017-2021 CIP: Paid Parking (FY 2018: $1.7 million; another $600,000 after that for an 2017-2021 CIP total of $2.4 26 TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET TRANSMITTAL LETTER million) and Parking Guidance Systems, Access Controls, and Revenue Collection Equipment (FY 2018: $2.0 million) that are dependent upon rate increases in the City's parking programs as well as potential short-term financing. Should the rate increases not be approved, sufficient funding will not be available to carry out these projects. Furthermore, additional projects were proposed but removed from the 2017-2021 CIP due to insufficient funding. These include Geng Road Improvements (2017-2021 CIP: $1.2 million) and Transit Amenities and Infrastructure Improvements ($150,000 annually; 2017-2021 CIP: $750,000). It is important to note that the IBRC did not include Traffic and Transportation improvements in their review of the City's backlog of infrastructure projects. Without a dedicated stream of revenue for traffic and trans- portation projects, funding for needed infrastructure, improvements to the City's transportation network may be limited. As stated earlier, Council is exploring other funding options such as the business transportation tax and the County wide sales tax initiative. Infrastructure Reserve In addition to the annual transfers from the General Fund, grant reimbursements, bond funds for certain projects, and transfers from other funds are accounted for in the Capital Improvement Fund to support project costs. Additional funding sources for the Capital Improvement Fund in FY 2017, as outlined in the subsequent table, include Interest Income ($1.0 million), Traffic Impact Fees ($0.4 million), Contributions from Local Agencies ($4.1 million), Transfers from the Gas Tax Fund ($1.4 million), Transfers from the Parking Funds ($0.7 million), Transfers from Enterprise and Internal Services Funds ($1.8 million), Transfers from the Stanford University Medical Center Development Agreement Fund ($12.4 million), and Bond proceeds ($6.1 million). The ending fund balance in the Capital Improvement Fund is referred to as the Infrastructure Reserve (IR). The IR is used to provide cash flow for reimbursable grants, address unanticipated cost increases, and provide funding for urgent and unanticipated projects. The IR is also a sig- nificant funding source for the Infrastructure Plan. The plan, as approved by the City Council in June 2014, assumed that funding for a portion of the plan ($12.5 million) would come from the IR. The IR ending balance in FY 2017 is estimated to be $11.6 million which drops significantly to $7.3 million in FY 2018 as Infrastructure Plan projects, most notably the New California Avenue Garage, begin to move into the construction phase. Over the course of the next several years, as Infrastructure Plan progress, staff will closely monitor the IR to ensure sufficient resources are available as a result of cost escalations, scope increases, current prevailing wage require- ments, and/or the bidding environment. TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 27 TRANSMITTAL LETTER Projected Infrastructure Reserve Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year 2017 2018 2019 2020 2021 Total SOURCES Capital Improvement Fund Balance, beginning Revenues Transfer from General Fund Gas Tax Debt Financing Impact Fees/In-Lieu Fees Stanford University Medical Center Federal/State & Local Agencies Interest Income Transfer from Parking Funds Transfer from Other Funds 50,892,622 27,727,295 26,769,936 60,530,063 50,016,325 50,892,722 20,948,849 1,400,000 6,148,437 381,050 12,350,000 4,095,584 1,000,000 682,627 1,756,107 99,655,276 66,560,770 169,166,863 90,086,728 76,954,520 337,380,638 21,564,321 22,207,802 22,872,524 1,400, 000 1,400, 000 1,370, 000 - 93,316,000 - 4,178,361 3,121,808 383,362 5,200,000 11,822,000 1,200,000 1,330,000 9,235,000 2,425,000 1,000,000 1,000,000 1,000,000 4,160,793 294,317 305,779 23,565,730 111,159, 226 1,370,000 6,940,000 99,464,437 325,000 8,389,581 30,572,000 17,470,584 5,000,000 5,735,981 1,756,107 385,000 1,000,000 292,465 TOTAL SOURCES USES Expenses Budgeted CIP Projects Operating Transfers Debt Service 71,914,656 13,325 39, 790,834 101,971,371 6,665,429 33,404,974 22,149,125 269,230,960 13,325 19,996,287 6,665,429 6,665,429 TOTAL EXPENSES 71,927,981 39,790,834 108,636,800 40,070,403 28,814,554 289,240,572 Reserves Infrastructure Plan Reserve Infrastructure Plan Contingency Other Reserves 7,098,839 10,372,590 18,441,549 5,381,721 30,000,000 9,034,014 9,079,659 39,126,081 9,173,291 16,132,853 19,452,249 57,567,630 44,555,012 40,108,906 46,132,853 887,602 30,000,000 9,221,304 7,098,839 30,000,000 9,034,014 TOTAL RESERVES Capital Improvement Fund Unrestricted Balance, ending 11,594,442 7,317,687 2,962,433 5,461,313 8,031,060 8,031,060 TOTAL USE 99,655,276 66,560,770 169,166,863 90,086,728 76,954,520 335,373,525 Cu oberley Community Center The 2017-2021 Proposed Capital Improvement Program includes funding for infrastructure improvements at Cubberley Community Center. Funding for Cubberley was not included in the FY 2015-2019 Adopted Capital Improvement Program as the lease terms between the City and the Palo Alto Unified School District were still being negotiated. In November 2014, a change to the lease with the Palo Alto Unified School District was approved, which reallocated an annual $1.8 million "Covenant Not to Develop" payment benefiting the school district to infrastructure repair and renovation for the Cubberley Community Center. Based on the new amended lease, these funds were transferred into a separate fund beginning in FY 2016 for capital and mainte- nance needs at the facility. The 2017-2021 Capital Improvement Program includes expenditures of $4.5 million in this fund, with $2.5 million allocated in FY 2017. Major capital projects include the Cubberley Amenities Improvement - (Reserve) ($950,000), Cubberley Roof Replacements ($807,000), and Cubberley Field Restrooms ($285,000). 28 TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET TRANSMITTAL LETTER Enterprise Funds CIP Each year a significant investment is made from the City's nine Enterprise Funds (Airport, Elec- tric, Fiber Optics, Gas, Refuse, Storm Drainage, Wastewater Collection, Wastewater Treatment, and Water). In FY 2017, a total of $83.7 million will be allocated towards the capital program for the Enterprise Funds, with $304.2 million allocated over the five year period of the CIP, repre- senting 47.6 percent of CIP expenditures for all funds. Of the $83.7 million allocated in FY 2017, $2.5 million is for projects previously approved by the City Council that will be carried over to next FY through adoption of the budget. The Utilities Department manages the Electric, Water, Gas, Fiber Optics, and Wastewater Collection Funds, while the Public Works Department man- ages the Airport, Refuse, Storm Drainage, and Wastewater Treatment Funds. Following is a brief discussion of the City's largest Enterprise Fund capital improvement programs. Additional information on all of these funds can be found in the fund summary sections of this document. Fiscal Year 2017 Enterprise Fund Projects by Fund Wastewater Treatment Fund 11% Fiber Optics Fund 3% Refuse Fund 1% Wastewater Collection Storm Fund Gas Fund Drainage Fund 11% 12% 3% Electric Fund 39% Airport Enterprise Fund 3% Water Fund 17% Electric Fund The Electric Fund capital program funds improvements such as upgrades to substations, trans- mission lines, and underground districts. A total of $79.2 million is allocated towards capital infrastructure over the 2017-2021 Proposed CIP, with $21.6 million allocated in FY 2017. Three projects comprise approximately 50.0 percent of the Electric Fund capital program: Electric Customer Connections ($16.7 million), Electric System Improvements ($10.0 million), Smart Grid Technology Installation ($12.9 million). TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 29 TRANSMITTAL LETTER Gas Fund Over the 2017-2021 CIP, a total of $31.1 million is allocated for gas infrastructure improvements. The majority of planned capital expenses over this period within the Gas Fund ($20.0 million, 64.1 percent of all funding in the CIP) are for Gas Main Replacements. These projects are part of an ongoing effort to identify and replace aging gas mains in need of repair. Other significant capital investments within the Gas Fund over the five year CIP include Customer Connections ($6.5 million), Gas Meters and Regulators ($1.9 million), and Gas Distribution System Upgrades ($1.2 million). Storm Drainage Fund Capital funding for the Storm Drainage Fund only extends to FY 2017, as the storm drainage fee that provides funding for storm related capital improvements is set to sunset in June 2017. In FY 2016, staff hopes to bring forward to the City Council a recommendation asking voters to reauthorize the fee. Once the Council sets the election date and if the fee is reauthorized, future five-year Capital Improvement Programs will include the revenue and related project expendi- tures. I have appointed an 11 -member Blue Ribbon Committee to advise the Council on the future of the City's Storm Drain program. Based on remaining funding from the existing fee, the 2017-2021 Capital Improvement Program includes $7.7 million for storm drain infrastructure improvements, of which the majority is made up of two projects: Matadero Creek Storm Water Pump Station and Trunk Line Improvements ($5.8 million) and ongoing Storm Drain System Replacement and Rehabilitation ($1.8 million). It is anticipated that the seven major projects outlined for the voters as part of the original storm drainage ballot measure will be complete by end of FY 2017, when the current fee expires. Wastewater Treatment Fund The Wastewater Treatment Fund accounts for activities related to the replacement and reha- bilitation of the City's wastewater treatment plant infrastructure. The 2017-2021 Capital Improvement Program includes expenditures of $141.7 million in this fund, with $29.2 million allocated in FY 2017. While this is a significant investment, it's important to note that approxi- mately 64 percent of expenditures within this fund are reimbursed by five contributing partner agencies (Cities of Mountain View and Los Altos, Town of Los Altos Hills, Stanford University, and East Palo Alto Sanitary District). Major projects included in the 2017-2021 CIP originated in the Long Range Facilities Plan and the Biosolids Facilities Plan. These include a New Dewater- ing and Loadout Facility ($25.6 million) and a New Laboratory and Environmental Services Building ($22.1 million). In addition to the partner revenue sharing as outlined above, the State of California provides loans for the financing of these projects. A more detailed discussion is found in the Wastewater Treatment Fund section. Water Fund Over the 2017-2021 CIP, a total of $47.4 million is allocated for water infrastructure improve- ments. Similar to the Gas Fund, the majority of planned capital investments over this period in 30 TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET TRANSMITTAL LETTER the Water Fund are for Water Main Replacements ($33.3 million, 70.1 percent of all funding in the CIP). These projects replace aging water mains in need of repair within the 236 -mile water distribution system. Other significant investments over the five year CIP include Customer Con- nections ($3.7 million), Water Meters ($2.7 million) and Water Service Hydrant Replacement ($2.1 million). Internal Service Func s Two of the City's three Internal Service Funds (Vehicle Replacement Fund and the Technology Fund) have capital projects budgeted throughout the 2017-2021 Proposed Capital Improvement Program. The Vehicle Replacement Fund has a total Proposed CIP budget of $22.0 million ($8.9 million in FY 2017), and the Technology Fund has a total Proposed CIP budget of $4.6 million ($3.4 million in FY 2017). Technology Fund Technology Fund projects enhance service delivery to the community and to City staff through efficient and effective implementation of information technology solutions. The 2017-2021 Cap- ital Improvement Program includes expenditures of $3.4 million. Significant projects in FY 2017 include Radio Infrastructure Replacement ($1.6 million), Development Center Blueprint Tech- nology Enhancement ($730,000), and Public Safety Computer -Aided Dispatch Replacement ($496,000). The City has addressed a significant portion of its commitment to the Radio Infra- structure Replacement project; however, additional funding will be required as it relates an ini- tiative organized by the Silicon Valley Regional Interoperability Authority (SVRIA) to move towards a county -wide 700 Mhz radio communication system. Further information on this proj- ect and a plan to address funding needs is included in the Technology Fund section of this doc- ument. Vehicle Replacement Fund The Vehicle Replacement Fund CIP budget for FY 2017 includes funding for the replacement of City vehicles and equipment. Of the $8.9 million allocated $186,000 is programmed for the Municipal Service Center Fuel Station Demolition project in FY 2017 and $4.9 million is for replacement vehicles previously approved by the City Council that will be carried over to next fiscal year. Due to this significant backlog, staff is only proposing that two vehicles be replaced in FY 2017: the Co -Owned Fire Apparatus Replacement (FY 2017: $631,000) and the replace- ment of a Flat Bed Crane Truck for the Wastewater Treatment Plant (FY 2017: $320,000)., The remaining balance of FY 2017 replacements of $2.9 million will be set aside in a FY 2017 Vehicle Replacement Reserve until the backlog of replacements has been completed or if a vehicle is identified as an urgent necessity. Staff will continue to work on ways to optimize the size and composition of the vehicle and equipment fleet as well as increase the percentage of the fleet that is electric or runs on alternative fuels. The replacement plan has been reviewed by the internal staff Fleet Review Committee to ensure appropriateness of expenditures. TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 31 TRANSMITTAL LETTER Project Coordination As in the past, the City has planned Utility capital projects, such as main replacements, to coin- cide with street rehabilitation projects. Conclusion The Proposed Capital Budget for FY2017 in the amount of $170.5 million allocates $71.9 million in the General Fund, $2.5 million in the Cubberley Property Infrastructure Fund, $83.8 million in the Enterprise Funds, and $12.3 million in Internal Service Funds. Projects funded in this CIP were selected after a thorough review of priorities, anticipated future needs, and available resources. Further, this CIP incorporates reserves to ensure that resources are available to deliver on the City Council -approved Infrastructure Plan. Addressing the City's infrastructure backlog continues to be a major focus for the community, the City Council, and staff, recognizing not only the prac- tical need of these investments but the symbolic significance of delivering on these priorities that will serve future generations. In the coming years, major strides will be made to improve the City's infrastructure through the construction of a new Public Safety Building, two new parking garages, two rebuilt fire stations, numerous bicycle and pedestrian transportation plan projects, the projected achievement of the City Council's goal of reaching an average Pavement Condition Index score of 85 for the City's roads, and significant investments at the Regional Water Quality Control Plant. While these achievements should be celebrated, significant challenges remain ahead. In the Capital Improvement Fund, a backlog of $19.7 million exists for "catch-up" needs. It is antici- pated that this backlog will be addressed over time through the annual capital budget process; however, with each passing year the cost of addressing this backlog is expected to rise. Addi- tionally, this budget provides some flexibility for cost escalation and scope changes for the Infrastructure Plan projects, but does not account for projects which may be identified in the Parks Master Plan, or unidentified Traffic and Transportation issues. Besides the cost increase concerns, there are other projects that will require funding in the not too distant future such as the playing fields at the golf course, the 7.7 acres at Foothills Park, and the Cubberley Master Plan. These and any other unfunded projects will require funding plans during a timeframe in which we may face a recession. In addition, the community and Council have great interest in acquiring the Downtown US Post Office, which was recently listed for sale and Council directed staff to place an offer. If the bid is successful, staff would need to reprioritize capital projects currently proposed in the 2017-2021 CIP and will likely delay other projects to accommodate the procurement. The acquisition would need to be financed and the debt service would come from the General Fund Capital Budget until the building is renovated and the Development Cen- ter is able to assist with the majority of the annual debt by avoiding the rent at the current leased location across from City Hall. Furthermore, I am very pleased that over the last four fiscal years over $32 million in excess funds have been transferred from the General Fund Operating Budget to the Capital Improve- ment Fund to address the City's infrastructure need. The delivery of the ambitious capital pro- gram outlined in this report is also highly dependent upon staff capacity. This budget includes the reallocation of staff resources to ensure the timely delivery of capital projects. As the proj- 32 TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET TRANSMITTAL LETTER ects outlined in the Infrastructure Plan move through the design process and into the construc- tion phase, further staffing augmentations may be required to ensure projects are delivered timely. Timely delivery of the Infrastructure Plan projects is especially important given the dependency of borrowing strategies to complete the projects. I would like to thank our dedicated City Council for its leadership and our Executive Leadership Team and the entire staff for providing outstanding services to our community. Special thanks to Lalo Perez, Administrative Services Director, Kiely Nose, Budget Director, Brad Eggleston, Assistant Director of Public Works, and their respective teams as well as Michael Bruckner, Senior Management Analyst, who have worked countless hours during evenings and on week- ends to develop this budget document as well as department staff who contributed to this bud- get. Council Amendments to the Proposec Budget The proceeding transmittal letter was submitted as part of the Proposed FY 2017 Budget; how- ever, subsequent to this submittal, the Finance Committee and the City Council had a series of Budget Hearings to review and consider the recommendations made by staff. As a result of these hearings, several modifications to the Proposed document were ultimately approved by the City Council as part of the Adoption of the City's FY 2017 Budget, see the Action Minutes from the June 13, 2016 Council Meeting, item number nine, here: http://www.cityofpaloalto.org/ civicax/filebank/documents/52916. This Adopted FY 2017-2021 CIP Budget document reflects these changes which are summarized in City Council Staff Report #6932 on the City's website here: http://www.cityofpaloalto.org/civicax/filebank/documents/52691; as well as in an at places memo submitted to the City Council at the June 13, 2016 City Council Meeting, which is on the City's website here: http://www.cityofpaloalto.org/civicax/filebank/documents/52869. The combined FY 2017 Adopted Capital Budget, which includes the General Fund, Cubberley Fund, Enterprise Funds, and Internal Service Funds, is $186.8 million, an increase of $62.1 million or 49.8%, compared to the 2016 Adopted Capital Budget of $124.7 million. The overall 2017-2021 CIP is $664.1 million, an increase of $110.7 million, or 20%, compared to the 2016-2020 Adopted CIP of $553.4 million. Respectfully Submitted, James Keene City Manager TRANSMITTAL LETTER • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 33 CITY OF PALO ALTO BUDGET ACKNOWLEDGMENTS Budget Acknowledgments Department Budget Coordinators Community Services Lam Do Keri Russell (Special Assistance) Development Services Jessie Deschamps Information Technology Sherrie Wong Fire Amber Cameron Planning & Community Environment Sherry Nikzat Chitra Moitra (Special Assistance) Police Ian Hagerman Public Works Gina Magliocco Dinaa Alcocer (Special Assistance) Jamie Allen (Special Assistance) Karen Mitchell (Special Assistance) Utilities Anna Vuong Dave Yuan (Special Assistance) Office of Management and Budget Lalo Perez Kiely Nose Michael Bruckner Paul Harper Sean O'Shea Steve Guagliardo Chaitali Paliwal Myrna McCaleb Monica Williams Sharon Macway (Special Assistance) Eric Bilimoria (Special Assistance) Capital Improvement Fund Review Process James Keene Brad Eggleston Rob de Geus Hillary Gitelman Mike Sartor Ed Shikada image Credits All artwork produced by children enrolled in Palo Alto Art Center Children's Fine Art camps and classes offered by the Community Services Department. For more information, please visit www.cityofpaloalt.ora/gov/depts/csd/artcenter. BUDGET ACKNOWLEDGMENTS • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 35 CIP ORGANIZATIONAL CHART Planning & Community Environment Managed Projects Public Works Managed Projects CUBBERLEY - 0.15 0.05 -Project Manager 0.10 -Senior Engineer STREETS - 6.47 0.25-Admin Associate III 0.10 -Assistant Director 1.14 -Assoc Engineer 0.23 -Engineer 0.68- Inspector, Field Svc 0.30 -Management Analyst 0.96 -Project Construction Inspector 1.09 -Project Engineer 0.15 -Project Manager 0.59 -Senior Engineer 0.43-Supv Inspector/Surveyor PW 0.55 -Surveyor PARKS AND LANDSCAPE - 3.00 0.25-Admin Associate It 0.10 -Assistant Director 0.40 -Engineer 0.90-Architect/Park Planner 0.20 -Management Analyst 0.30 -Project Engineer 0.15 -Project Manager 0.70 -Senior Project Manager SIDEWALK- 4.27 0.10 -Assistant Director 0.74 -Cement Finisher - Lead 0.50 -Manager Maintenance Operations 0.20 -Senior Engineer 0.20-Supv Inspector/Surveyor PW 0.65 -Associate Engineer 0.25 -Project Engineer 0.20 -Project Manager 0.53 -Inspector, Field Svc 0.90 -Engineer STRUCTURES AND GROUNDS -10.53 0.39-Admin Assoc I II 0.28 -Assistant Director 0.90 -Assoc Engineer 1.27 -Engineer 0.29 -Management Analyst 4.00 -Project Engineer 1.10 -Senior Engineer 0.50 -Engineer Tech II I 0.10 -Facilities Manager 0.55 -Project Manager 0.15 -Manager Maintenance Operations 0.80-Admin Associate I 0.20 -Senior Project Manager STORM DRAINAGE - 2.17 0.10-Admin Assoc I 0.10-Admin Assoc III 0.80 -Engineer 0.10 -Management Analyst 0.65 -Project Engineer 0.30 -Senior Engineer 0.12 -Surveyor VEHICLE FUND -1.40 0.20-Admin Assoc III 0.15 -Assistant Fleet Manager 0.25 -Fleet Manager 0.05 -Fleet Service Coord 0.10 -Motor Equip Mech - Lead 0.60 -Motor Equip Mech II 0.05 -Project Manager WASTEWATER TREATMENT -1.30 0.10 -Assistant Manager, WQCP 1.20 -Senior Engineer REFUSE- 0.65 0.35 -Environmental Specialist 0.30 -Manager, Environ. Control Program Total: 29.94 FTE Utilities Managed Projects 0.45 -Asst Director Util Engineering 0.10 -Cathodic Protection Tech. Asst 0.10 -Cathodic Technician 0.35 -Contracts Administrator 0.60 -Electric Assistant 1.00 -Electric Equipment Operator 1.50 -Electric Underground Inspector 1.70 -Electric Project Engineer 0.75-Elec Underground Inspector Lead 1.30 -Electrician 3.50 -Engineer 1.85 -Engineering Technician I I I 1.40 -Gas Systems Technician II 2.92 -Heavy Equipment Operator 2.52 -Heavy Equip Oper/Install Rep 3.25 -Inspector, Field Services 7.70-Lineperson/Cable Splicer 2.80-Lineperson/Cable Splicer - Lead 0.10 -Metering Technician 0.05 -Metering Technician Lead 0.10 -Overhead UG Troubleman 1.80 -Power Engineer 3.50 -Project Engineer 0.40-SCADA Technologist 3.55 -Senior Electrical Engineer 4.10 -Senior Engineer 0.50 -St Light/Traffic/Fiber Lead 0.30 -St Light/Traffic/Fiber Tech 0.70 -Substation Electrician 0.20 -Substation Electrician Lead 0.80 -Sup Electrician Project Engineer 5.0 -Utility Engineer Estimator 6.88 -Utility Install Rep 2.76 -Utility Install Rep Lead 0.76 -Utility Locator 2.19 -Utility Supervisor 0.84-Utilty Install Repair Lead 0.94 -Utility Install Repair Welding Cert 1.14 -Water Systems Operator Total: 70.4 FTE TRANSPORTATION PROJECTS 0.30 -Chief Transportation Official 0.50 -Coordinator Public Works Prj 0.90 -Coordinator Transp Systems Mgmt 0.10 -Management Analyst 0.57 -Management Specialist 0.30 -Parking Operations Lead 0.20 -Program Assistant II 0.85 -Project Engineer 0.05 -Project Manager 0.70 -Senior Planner 0.90 -Traffic Engineering -Lead I 0.15 -Transportation Planning Manager 1 Total: 5.52 FTE r Community Services Managed Projects PARKS 1.00 -Coordinator Public Works Prj Total: 1.00 FTE Administrative Services Managed Projects 0.6 -Sr Management Analyst 0.6 -Contracts Administrator Total: 1.20 FTE FY 2017 POSITION TOTALS Public Works - 29.94 Planning & Comm. Envmt - 5.52 Administrative Services - 1.20 Community Services -1.00 Utilities - 70.40 Total Full-time - 108.06 36 CIP ORGANIZATIONAL CHART • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET THE BUDGET PROCESS AND DOCUMENT The annual capital budget and five-year capital improvement plan (CIP) is a spending plan for the City's infrastructure needs, which is based on the City Council priorities listed below. The City Council approved multi -year funding plans, such as the infrastructure keep -up and catch- up plan recommended by the Infrastructure Blue Ribbon Commission (December 2011), as well as the Infrastructure Plan (June 2014). The review of the capital budget and five-year capital improvement plan is structured around public hearings by the Planning and Transportation Commission (PTC) and the Finance Com- mittee. The PTC is tasked with ensuring compliance of the capital budget and five-year capital improvement plan with the City Council approved Comprehensive Plan. The Finance Committee reviews all aspects of the capital budget to ensure compliance with previous City Council direc- tion, and further incorporates community input into the process, before recommending approval to the City Council. City Council Top 4 Priorities At the start of the City's budget process, the City Council determines its main priorities for the upcoming budget period. The priorities guide both budget development and department prior- ity -setting. The public has the opportunity to provide input into this process as well as during the budget review by the Finance Committee. The following are the City Council's Top Priorities for 2016: ▪ The Built Environment: Housing, Parking, Livability and Mobility • Infrastructure Strategy and Implementation • Healthy City, Healthy Community ▪ Completion of the Comprehensive Plan update with increased focus from Council Buc cet Preparation The City's annual budget process begins in September with the development of the base bud- get and concludes in August with the release of the adopted budget. The operating and capital budgets are developed on behalf of the City Manager, in consultation with senior management and the Director of Administrative Services, by the Administrative Services Department's Office of Management and Budget (OMB), utilizing six main sources of information: ▪ Community input (e.g.: Infrastructure Blue Ribbon Commission) • City Council approved Infrastructure Plan • City Council's Top Priorities and other City Council direction THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 37 THE BUDGET PROCESS AND DOCUMENT • The City's annual General Fund Long Range Financial Forecast • Service level and infrastructure needs prioritization • Comprehensive Plan, which contains the City's official policies on land use and community design, transportation, housing, natural environment, business and economics, and community services Capital Budget Calendar SEPTEMBER The capital budget process begins with the preparation of the capital budget guidelines and calendar by the Administrative Services Department - Office of Management and Budget. The budget guidelines are then distributed to all departments. OCTOBER/NOVEMBER Departments review the prior year five-year capital improvement program (CIP). Based on the previously outlined information sources, changes to the prior year budgets are developed by the respective departments managing the City's infrastructure assets: Utilities, Information Technology, Community Services, Public Works, Planning and Community Environment, and Administrative Services. Changes to the CIP might include: addition of new projects, deletion of planned projects, reprioritization of planned projects, alternative funding strategies, and revision of project costs or timelines. Revisions of project costs reflect a review of potential costs vari- ables such as but not limited to revised construction estimates, annual CPI increases, and known contractual increased costs. DECEMBER/JANUARY Departments submit capital infrastructure funding requests to the Office of Management and Budget. For General Fund funded project requests, OMB, in conjunction with Public Works, pre- pares an initial prioritization of requests based on the previously outlined information sources for consideration by the General Fund CIP Committee. The General Fund CIP Committee con- sists of senior managers in the Public Works, Community Services, Administrative Services, and Planning and Community Environment departments. JANUARY/FEBRUARY The General Fund CIP Committee reviews the General Fund capital budget submissions to ensure that the proposed projects align with the City Council's Top Priorities and other City Council directives, can be funded with available resources, and are aligned in the five-year plan to maximize City resources. MARCH The City Manager reviews and makes final decisions on the proposed capital budget and five- year Capital Improvement Program. APRIL/MAY Staff solicits input from the Planning and Transportation Commission on the proposed CIP, which reviews the CIP as it relates to the Comprehensive Plan. Comments from the PTC and 38 THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET THE BUDGET PROCESS AND DOCUMENT staff response to PTC's comments are reported to the Finance Committee during the public budget hearing. MAY/JUNE The City Manager formally presents the proposed CIP to the City Council, and subsequently to the Finance Committee, which conducts a series of public hearings. The Finance Committee presents its recommendation to the City Council. Final adoption occurs at a public hearing in June. All changes made during the public process are incorporated into the adopted budget document which is distributed to City libraries and posted on the City's website. Capital Project Criteria The following are criteria for qualification as a capital project: • Must have a minimum cost of $50,000 for each stand-alone unit or combined project. • Must have a useful life of at least five to seven years (the purchase or project will still be functioning and not be obsolete at least five to seven years after implementation). • Must extend the life of an existing asset or provide a new functional use for an existing asset for at least five years. Examples include extensive roof rehabilitations. These improvements are distinguished from ongoing maintenance work that may extend the life of the asset but is done on a routine basis. Project Prioritization Selection Criteria As part of developing the capital budget, staff must prioritize how to allocate limited resources over a variety of competing needs and demands. Projects and funding levels are prioritized uti- lizing several criteria, including: ▪ City Council priorities; • Alignment with the City's IBRC report and Infrastructure Plan; • Health and safety implications; • Historical spending levels; and • Certainty over the feasibility, scope, and level of resources required. Discussions on the prioritization of the Fiscal Year 2017-2021 Capital Improvement Fund proj- ects are included in the Transmittal Letter of this document as well as in the Fund Narrative sec- tion for the Capital Improvement Fund. The prioritization of Enterprise Fund CIP projects are established by the department that man- ages the enterprise fund. Often the prioritization of CIP projects is dictated either by the department's operational needs, funding availability, CIP strategic plan, oversight committee and/or specific Council direction. Continuing Projects A change to the mechanism for previously approved projects that are continuing into the new fiscal year was approved during Fiscal Year 2015. Previously, unspent funding for capital proj- ects carried forward automatically from one year to the next as long as funds were spent within a two-year period. In September 2014, the City Council approved an amendment to Municipal THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 39 THE BUDGET PROCESS AND DOCUMENT Code Section 2.28.090, eliminating the provision allowing for the "reappropriations." Continuing with this process that became effective with the 2016-2020 Capital Budget, City Council autho- rization is required for funds to be carried forward from one fiscal year to the next. There are several opportunities for departments to request funds to be carried over from one fiscal year to the next. First, departments have the opportunity to request funds to be carried over from one year to the next through the budget process. By estimating lower than budgeted expenditures in the current year, funds not anticipated to be spent in Fiscal Year 2016 but still required for the completion of the project are reflected in 2017. The Adopted Capital Budget includes $79.8 million dollars in funds that have been reappropriated from Fiscal year 2016. The Fund Narrative for each fund indicates the total amount of reappropriations included in this budget. Additionally, as part of the year-end closing actions, anticipated to be brought forward for City Council approval in fall 2016, all projects will be reviewed to determine if adjustments to reappropriations are required. Operating Budget Impact The City uses the life cycle costing principle in planning for capital projects. All costs associated with a capital project, including operations and maintenance, will be included in the operating budget at the time of release of the applicable annual operating budget. Where applicable, the CIP budget document identifies the amount of operating expense associated with the project. Changes to the Adopted Budget Administrative policies and the Palo Alto Municipal Code provide guidelines on budget trans- fers, the authorization necessary to implement transfers, and appropriations after the budget is adopted. Budget Amendment This is an adjustment to the total project appropriated amount which was not included in the original adopted budget. These supplemental appropriations are presented to City Council in an agenda report and must be approved by the City Council. Reasons for initiating a Budget Amendment include: • Recognizing unanticipated revenue, which was not projected in the budget, and appropriating related expenditure in the year received (requires 2/3 City Council approval) • Changes in scope of work • Higher than estimated costs • Adding new projects to the budget due to an urgent need or Council direction Budgetary Basis The budget is prepared in accordance with Generally Accepted Accounting Principles. The bud- get for governmental funds has been prepared on a modified accrual basis. The modified accrual basis recognizes expenditures when the related fund liability is incurred. Revenues are recognized when they become both measurable and available. "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. 40 THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET THE BUDGET PROCESS AND DOCUMENT Fund Structure and Accounting Basis The accounts of the City are made up of funds that help organize and account for restricted resources. A fund is defined as a fiscal and accounting entity with a self -balancing set of accounts (comprised of assets, liabilities, fund equity, revenues, and expenditures), which are segregated for the purpose of carrying out specific activities or attaining certain objectives in accordance with regulatory requirements. The City has the following fund type categories: Governmental Fund Types The Governmental Funds include the General, Special Revenue, Debt Service, and Capital Proj- ect Funds. Governmental Funds are reported using the current financial resources measure- ment focus and the modified accrual basis of accounting. Proprietary Fund Types The Proprietary Funds, which include the Enterprise and Internal Service Funds, are used to account for the City's business -type activities. Proprietary funds are reported using the eco- nomic resources measurement focus and the full accrual basis of accounting. Revenues are recorded when earned, and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. Fiduciary Fund Types The Fiduciary Funds account for assets held by the City in trust or as an agent for various assessment and community facilities districts. The City budget process does not include fidu- ciary funds. Agency Fund Types The Agency Funds are custodial in nature and do not involve measurement of results of opera- tions. The City maintains three agency funds. The City budget process does not include agency funds. Document Layout The Capital Budget document provides readers with cost estimates, methods of financing, and project schedules for the City of Palo Alto's CIP for the next five years as well as estimates for current year activity. The document is organized by fund with each fund section containing the following elements: Capital Projects Fund Overview: A multi -page narrative for every fund is included in this docu- ment, which includes historical expenditure levels, budget comparisons to prior years, a sum- mary of the infrastructure related to that particular fund, and a discussion of major capital projects grouped by category. Additionally, this section includes statistical information regard- ing the program such as miles of gas mains or number of vehicles in the City fleet. THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 41 THE BUDGET PROCESS AND DOCUMENT Project Detail Pages: After each fund sum- mary, the reader finds information for each capital project, both recurring and non- recurring projects. The project pages include information regarding the project comple- tion schedules (initial and revised), descrip- tions, justifications, a summary of significant changes to the cost or schedule of a project, revenue and expense information by fiscal year, and operating budget impacts for each project. This allows for the total cost of a project to be detailed. The information in the project detail pages is discussed in more detail below. Project Maps: For the Capital Improvement Fund and the various Enterprise Funds, a map is included which shows the location of projects, for projects that have a singular defined location. At the end of the document, the reader will find a Glossary which defines frequently used terms. Understanding the Details Project Numbering Sequence The project number contains seven charac- ters. The first two are letters related to the managing department or fund. The next two digits relate to the fiscal year in which the project first received funding or was identi- fied. The final three numbers are system - generated. For example, with project PE - 17006, the "PE" denotes Public Works Engi- neering, the "17" indicates Fiscal Year 2017 funding, and the "006" is the sequential project number. The "Managing Department or Fund" table can be used as a reference for the two -character alpha portion of the project number. Project Information The project detail pages include the following information: Fund - the fund that the project is budgeted in. Category - describes the type of activity that the project aligns to. The next page provides a summary of the categories assigned to the various funds. Project Location - describes the location or area that will be improved as a result of the project. Managing Department - the department that is responsible for the delivery of the project. PROJECT CODE MANAGING DEPARTMENT OR FUND AC AP AS CB EL FD FO GS LB OS PD PE PF PG PL PO RF SD TE VR WC WQ WS Arts & Culture Airport Fund Administrative Services Cubberley Fund Electric Fund Fire Department Fiber Optics Fund Gas Fund Library Open Space Police Department Public Works Engineering Public Works Facilities Parks & Golf Course Planning Public Works Operations Refuse Fund Storm Drain Fund Technology Fund Vehicle Fund Wastewater Collection Fund Wastewater Treatment Fund Water Fund 42 THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET THE BUDGET PROCESS AND DOCUMENT IBRC Reference - refers to nomenclature devised by the Infrastructure Blue Ribbon Commission (IBRC) for certain General Fund projects; "keep -up" refers to projects which address the annual maintenance of existing infrastructure; "catch-up" refers to projects which address deferred maintenance needs; "new" refers to projects which address needs not identified by "keep -up" or "catch-up. This category only applies to General Fund projects after the release of the Final IBRC report in 2011. Initial/Revised Project Start/Completion - indicates what the initial schedule for the project was, as well as any subsequent changes. Project Description - provide the scope of work for the project. Project Justification - outlines the reasons why funding is required. Supplemental Information - provides additional information that may enhance the project description and justification. Significant Changes - provides an explanation of the changes to the initial schedule or budget for a project. Funding Sources Schedule - outlines the sources of funding for the project, by fiscal year. Gen- erally projects are not funded by a particular grant, fee, or transfer, but in instances where they are, these sources are indicated. In most cases, this section indicates the amount that the fund where the project is budgeted in will contribute towards the project. This table also includes prior year revenues, a current year estimate, anticipated funding beyond the five years of the CIP, and total funding for the project. Expenditure Schedule - outlines the projected costs, by year for each project. Costs are broken into phases, such as design and construction, to indicate how the funds will be spent each year. Where applicable, salary and benefit estimates are included in the individual phases for a proj- ect, rather than reflected separately as in prior years. Salary and benefit costs are estimated for all five years of the CIP. In prior years, salary and benefit costs were reflected within the project for the first year of the CIP only. This table also includes prior year expenditures, a current year estimate, anticipated expenditures beyond the five years of the CIP, and the total cost of the project. Operating Impacts - describes estimated annual maintenance and operating costs associated with the project. Efforts have been made to include the operating cost impacts, wherever possi- ble. Maintenance costs include utilities, equipment maintenance or service, facilities mainte- nance or service, grounds/ landscape maintenance or service, custodial maintenance and others. Relationship to Comprehensive Plan - indicates how the project furthers the implementation of the Comprehensive Plan, citing specific Comprehensive Plan policies and programs. In instances where a secondary relationship to the Comprehensive Plan exists, this is notated as well. Potential Board/Commission Review - City Council -appointed advisory board, commission or ad hoc committee that has oversight responsibility on a project. A project may be reviewed by more than one board or commission .This body (bodies) provides the City Council input as to the merits of a project. Environmental Impact Analysis - Indicates the CEQA status of the project, and LEED status, if applicable. THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 43 THE BUDGET PROCESS AND DOCUMENT CAPITAL FUNDS Capital Improvement Fund . Buildings and Facilities . Parks and Open Space . Streets and Sidewalks . Traffic and Transportation . Unallocated (Salaries and Benefits) Cubberley Property Infrastructure Fund . Buildings and Facilities ENTERPRISE FUNDS Airport Fund . Airport Facilities . Airport Taxiways Electric Fund . Capacity Improvements . Customer Connections . System Improvements . Undergrounding Projects Fiber Optics Fund . Capacity Improvements . Customer Connections Wastewater Collection Fund Capacity Improvements Customer Connections . System Improvements Storm Drainage Fund Capacity Improvements . System Improvements . System Rehabilitation Gas Fund Capacity Improvements Customer Connections • Gas Main Replacements . System Improvements Refuse Fund Buildings and Facilities Landfill Post -Closure Water Fund Capacity Enhancements Customer Connections System Improvements Water Main Replacements Wastewater Treatment Fund . Buildings and Facilities System Improvements System Rehabilitation INTERNAL SERVICE FUNDS Vehicle Replacement Fund . Fleet Infrastructure Improvements . Vehicle and Equipment Replacement Technology Fund Citywide Technology Upgrades and Improvements . Department Technology Upgrades and Improvements 44 THE BUDGET PROCESS AND DOCUMENT • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET BUDGET AWARD 6 (. r.l r,r--..jj .err• .fir,. California Society of ivlunicipaCFinance Officers Certificate of Award Capital Budgeting Excellence Award Fiscal Year 2015-2016 Presented to the City of Palo Alto For meeting the criteria established to achieve the Capital Budgeting Excellence Award. February 23, 2016 Jesse Takahashi CSMFO President Michael Gomez, Chair Professional Standards and Recognition Committee Dedicated Excellence in Municipal Financial Reporting 3 jam! J4 "` • !`4-t~ .- =<C,t,:- 4��:.: 1 .'�: \.a. Cs. y 3 BUDGET AWARD • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 45 46 CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET FINANCIAL SUMMARY CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 47 CITY OF PALO ALTO SUMMARY OF CIP PROGRAM REVENUE Revenue Source ($000's) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Total CIP 2017 2018 2018 2020 2021 2017-2021 Capital Improvement Funds Transfer from General Fund Gas Tax Debt Financing Impact Fees/In-Lieu Fees Stanford University Medical Center Federal/State & Local Agencies Interest Income Transfer from Parking Funds Transfer from Other Funds TOTAL CAPITAL IMPROVEMENT FUNDS $ 45,217 $ 46,108 $ 144,261 $ 31,421 $ 28,802 $ 295,809 $ 18,486 1,400 6,148 381 12,350 4,096 1,000 683 673 $ 27,756 1,400 4,178 5,200 1,330 1,000 4,161 1,083 $ 24,072 1,400 93,316 3,122 11,822 9,235 1,000 294 $ 24,737 1,370 383 1,200 2,425 1,000 306 385 1,000 292 $ 25,430 1,370 $ 120,480 6,940 99,464 325 8,390 30,572 17,471 5,000 5,736 1,756 Enterprise Funds Utility Fees & Charges Transfers from Other Funds Federal/State & Local Agencies TOTAL ENTERPRISE FUNDS $ 11,127 $ 517 23,519 $ 35,163 $ 39,332 $ 21,200 $ 10,253 $ 59,666 $ 165,613 8,406 $ 868 30,058 4,536 $ 7,045 9,618 4,609 $ 304 5,340 4,684 $ 313 54,669 33,362 9,048 123,203 Internal Services Funds Transfer from General Fund Transfer from Other Funds Other Revenue TOTAL INTERNAL SERVICE FUNDS $ 405 $ 780 114 $ 1,299 $ 917 $ 100 $ 100 $ 100 $ 2,517 479 $ 324 114 64 $ 20 16 64 $ 20 16 64 $ 20 16 1,076 1,163 277 TOTAL CAPITAL IMPROVEMENT PROGRAM $ 81,679 $ 86,357 $ 165,561 $ 41,774 $ 88,568 $ 463,939 Transfer From General Func Capital projects that do not directly benefit the Enterprise Funds are funded in the Capital Improvement Fund. This fund is primarily supported by an annual transfer from the General Fund, and accounts for capital repairs to the City's roads, parks and open space, and General Fund facilities. In the 2017-2021 CIP, this transfer ranges between $17.6 million and $26.9 mil- lion. This figure includes the base General Fund transfer to the capital improvement fund, rang- ing from $9.6 million in Fiscal Year 2017 to $15.4 million in Fiscal Year 2021. In addition to the base transfer amount, the additional 2 percent Transient Occupancy Tax (TOT) revenue plus new hotels ranges between $8.0 million to $9.2 million. The additional TOT revenue will support budgeted Infrastructure Plan projects with the balance used to support anticipated debt ser- vice beginning in Fiscal Year 2019 as a result of expected debt financing for Infrastructure Plan projects. Finally, the amount in the chart above includes the annual transfer to the Cubberley Property Infrastruc-ture Fund of $1.8 million approved in the Cubberley Lease Agreement approved by the City Council in 2015. SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 49 SUMMARY OF CIP PROGRAM REVENUE Transfers From Enterprise Func s The City of Palo Alto has nine Enterprise Funds (Airport Fund, Refuse Fund, Storm Drainage Fund, Wastewater Treatment Fund, Electric Fund, Fiber Optics Fund, Gas Fund, Water Fund, and Wastewater Collection Fund). The Airport Fund, Refuse Fund, Storm Drainage Fund, and Wastewater Treatment Fund are sometimes collectively referred to as the Public Works Enter- prise Funds, while the Electric Fund, Fiber Optics Fund, Gas Fund, Water Fund, and Wastewa- ter Collection Fund are sometimes collectively referred to as the "Utility Funds." In instances where the Enterprise Funds would benefit from a General Fund project, the Enterprise Funds are charged for their proportional share. Several examples are included in the Fiscal Year 2017- 2021 CIP; including the Municipal Services Center Building A, B, and C Roofing Rehabilitation and the Municipal Services Center Building Lighting, Mechanical, and Electrical Improvements. The cost of these projects, programmed for Fiscal Years 2017 and 2018, will be split with the various Enterprise Funds according to the current usage of the space. Certificates of Participation The Infrastructure Plan, as approved by the City Council in June 2014, relied upon a borrowing mechanism known as Certificates of Participation (COPs) to fund a portion of the improve- ments outlined in the plan. By pledging future City revenues (anticipated to be generated by a voter -approved two percentage point transient occupancy tax increase and additional tran- sient occupancy tax proceeds resulting from new hotels within Palo Alto), the City can borrow funds to complete the construction of projects such as the new Public Safety Building, rebuild- ing Fire Station Number 4, and a new parking Garage in the California Avenue area. Gas Tax Fund The Gas Tax Fund accounts for revenues received from the State gas tax and Federal and State grants earmarked for street improvements. Use of this fund is restricted to maintenance of the road network system of the City, including sidewalks. Transfers from the Gas Tax Fund sup- ports the following CIP Projects: Street Maintenance (PE -86070) and Safe Routes to School (PL -00026). A reduction in project funding for Street Maintenance is programmed beginning in Fiscal Year 2020. This reduction is scheduled to coincide with the anticipated completion of the City's goal of reaching a citywide average Pavement Condition Index (PCI) score of 85 by 2021. It is currently assumed that the City will achieve this score by 2019, two years earlier than the stated goal. Development Impact Fees Development impact fees are collected from developers and provide funding for the City's infrastructure related to community centers, libraries, parks, public facilities, and transportation. The City Attorney provides guidance on whether a project qualifies for funding. In the 2017- 2021 CIP, one project is supported by Impact Fees: Byxbee Park Completion (PE -18006). This project, and the utilization of Park Impact Fees, was included in the City Council approved 50 SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET SUMMARY OF CIP PROGRAM REVENUE Infrastructure Plan. It is currently anticipated that $2.8 million transfer from the Parks Impact Fee Fund to the Capital Improvement Fund will occur in Fiscal Year 2018 to support the Byxbee Park Completion project. Fec eral, State, & Local Agencies The City partners with local agencies to provide support to certain capital projects. This reve- nue is typically provided as reimbursement grants or direct transfer payments, In Fiscal Year 2017, it is anticipated that the City is expected to receive approximately $4.1 million from other agencies in support of CIP projects: $3.0 million from the San Francisquito Creek Joint Powers Authority for the Golf Course Project (PG -13003), $0.4 million from the County of Santa Clara Vehicle Registration Fee, and $0.2 million from Caltrans with an additional $0.5 million from the VTA for the Charleston/Arastradero Corridor Project (PE -13011). In the remaining years of the Capital Improvement Program (Fiscal Years 2018 through 2021) it is anticipated that the City will receive an additional $13.8 million in funds from other agencies for capital projects pro- grammed in the Capital Improvement Fund. Stanforc University Medical Center Development Agreement In 2011, a development agreement was established between the City of Palo Alto and the Stan- ford University Medical Center Parties. The funds received by the City as a result of this Devel- opment Agreement represent a significant portion of the funding for the Infrastructure Plan. Over the course of the 2017-2021 CIP, transfers to the Capital Improvement Fund totaling $30.6 million are anticipated. This funding will support a variety of projects including the Bicycle and Pedestrian Transportation Plan (PL -04010), the New Public Safety Building (PE -15011), the reconstruction of Fire Station 3 (PE -15003) and Fire Station 4 (PE -18004), the New Downtown Garage (PE -15007), and the Charleston Arastradero Corridor Improvements Project (PE -13011). For additional information about the development agreement, please refer to the Special Reve- nue Funds section of the Fiscal Year 2017 operating budget document. Parking Funds Over the 2017-2021 CIP, $5.7 million is expected to be transferred from the City's parking funds for major capital projects that include $2.0 million for the Parking Guidance Systems, Access Controls, and Revenue Collection Equipment (PL -15002) and $1.7 million for Paid Parking (PL - 16002) in Fiscal Year 2018. It should be noted that the funding for these projects is contingent upon rate increases for parking permits within the respective parking districts. In Fiscal Year 2017, transfers of $0.7 million are programmed to be transferred from the University Avenue Parking Permit Fund to the Capital Improvement Fund, including $0.6 million to support con- struction of the Parking Wayfinding Project. Additionally, transfers from the Downtown Parking In -Lieu Fund to the Capital Improvement Fund, totaling $2.7 million are anticipated in the 2017- 2021 CIP. This transfer is consistent with the City Council approved Infrastructure Plan and will SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 51 SUMMARY OF CIP PROGRAM REVENUE support a portion of the costs associated with the construction of a new parking garage in the downtown area. Enterprise Funds Utility Rate Charges Enterprise Funds operate on a full cost recovery basis. Accordingly, all costs related to opera- tions and capital projects are recovered through utility rate charges. The Fiscal Year 2017 Operating Budget document contains a detailed discussion regarding the Fiscal Year 2017 util- ity rate increases. User Fees and Charges Certain CIP projects in the Enterprise Funds are supported by user fees. Included in this category are certain charges to telecommunication and cable television companies pertaining to undergrounding projects. For the 2017-2021 CIP, undergrounding projects are planned, and the estimated reimbursements from telecommunication and cable television companies during this period are. The list of projects funded by user fees and the description of each user fee are summarized in the table on the next page. Storm Drainage Fee In April 2005, property owners approved an increase in the Storm Drainage Fee through a mail ballot process conducted in accordance with Proposition 218. The ballot measure allowed for modest Storm Drainage Fee increases, based on an annual local consumer price index (CPI) or 6 percent, whichever is less. In accordance with the ballot measure, the fee increase for Fiscal Year 2017 is 3.2% based on the CPI. Storm drain capital improvement projects are only programmed through Fiscal Year 2017, as the monthly storm drainage fee providing revenue for the Storm Drainage Fund capital improvement plan is due to sunset in June 2017. The current storm drain rates were approved by a majority of property owners via a ballot -by -mail process in April 2005. At that time, a new base rate of $10.00 per month was established, along with a provision that the City Council could increase the rate on an annual basis by the local inflation rate (as measured by the Con- sumer Price Index), or 6 percent, whichever is less. The City Council appointed the Storm Drain Oversight Committee to ensure compliance with the provisions of the ballot measure. Under the provisions of the ballot measure, the higher base rate will sunset on June 1, 2017 and revert back to the pre -election rate of $4.25 per month, unless it is reauthorized through a new ballot measure. It is anticipated that a recommendation for storm drain funding beyond Fiscal Year 2017, including a potential ballot measure, will be brought forward for City Council consider- ation in fall 2016. Transfers within Enterprise Funds CIP projects that benefit multiple enterprise funds are funded by the beneficiary funds. 52 SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET SUMMARY OF CIP PROGRAM REVENUE Enterprise Project Name User Fee 2017-2021 CIP Fund Plan Revenues Description Electric Fund Fiber Optics Fund Gas Fund Water Fund Electric Customer Connections (EL -89028) Connection Fees Fiber Optic Fiber Optic Customer License Fees Connections (FO -10000) Gas System, Connection Customer Fees Connections (GS -80017) Water System, Connection Customer Fees Connections (WS -80013) Wastewater Sewer System, Collection Fund Customer Connections (WC -80020) Connection Fees $8,400,000 Connection fees cover services for installation, transformers, meters for new customer, upgrading of existing customers and temporary service connection. For a list of other services refer to Utility Rate Schedule E-15. $1,000,000 Fiber optic license fees cover installation of fiber optic infrastructure for new service connections. For a list of other services refer to Utility Rate Schedule E D F-1. $5,399,390 Connection fees cover services for distribution system extension, service connection, meter charges and relocation. For a list of other services refer to Utility Rate Schedule G-5. $4,650,802 Connection fees cover services for distribution system extension, service connection, meter charges, capacity fees and fire hydrants. For a list of other services refer to Utility Rate Schedule W-5. $2,091,799 Connection fees cover services for collection system extension, service connection, relocation of facilities and manholes. For a list of other services refer to Utility Rate Schedule S-5. One project is the application of the Geographic Information System (GIS) (WS -02014) that benefit the Water, Gas and Wastewater Collection Funds. The Water Fund hosts the GIS proj- ect, and the Gas and Wastewater Collection Fund reimburse the Water Fund for their share of the project cost. A second project is Smart Grid Technology upgrades (EL -11014) that benefits the Electric, Gas, and Water Funds. Cash Accumulatec To Pay For the Lanc Closure and Post -Closure Care Liability fill The Cities of Palo Alto, Mountain View and Los Altos, the Town of Los Altos Hills, Stanford Uni- versity, and the East Palo Alto Sanitary District (the partners) participate jointly in the cost of maintaining and operating the City of Palo Alto Regional Water Quality Control Plant. The City of Palo Alto is the owner and the administrator of the Plant. The other partner agencies reim- burse the City for their share in the cost of CIP projects. Partner Agencies The Cities of Palo Alto, Mountain View and Los Altos, the Town of Los Altos Hills, Stanford Uni- versity, and the East Palo Alto Sanitary District (the partners) participate jointly in the cost of maintaining and operating the City of Palo Alto Regional Water Quality Control Plant. The City of Palo Alto is the owner and the administrator of the Plant. The other partner agencies reim- burse the City for their share in the cost of CIP projects. SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 53 SUMMARY OF CIP PROGRAM REVENUE Internal Service Func S The Technology Fund has eight CIP projects in Fiscal Year 2017 in the total amount of $4.9 million, and the Vehicle Replacement Fund has six CIP projects in Fiscal Year 2017 for $9.0 million; however, due to a backlog in prior year vehicle replacement projects, funding for Scheduled Vehicle and Equipment Replacement - Fiscal Year 2017 in the amount of $3.3 million has been set aside in a reserve until the backlog of replacements has been completed The General Fund, Capital Projects Fund and Enterprise Funds provide funding for their share of CIP Projects in the Internal Service Funds (ISF) through a cost allocation mechanism. 54 SUMMARY OF CIP PROGRAM REVENUE • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET SUMMARY INFORMATION 2017 Capital Budget Expenditures - $186.8 Million Wastewater Vehicle Collection Replacement & 4% Maintenance Fund Storm Drainage Gas Fund 5% 4% 6% Water Fund 11% Wastewater Treatment 14% Airport Enterprise Fund 1% Technology Fund 3% Electric Fund 14% Cubberley Property Infrastructure Fund 1% Fiber Optics 1% Refuse Fund <1% Capital Improvement Fund 36% SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 55 SUMMARY INFORMATION 2017 Capital Budget Sources - $186.8 Million Federal/ State & Local Agencies 15% Debt Financing 3% Utility Fees &_ Charges 6% Transfers from Other Funds <1% Transfer Transfer from from Other Transfer from Parking Funds Funds General Fund <1% 1% 10% Stanford University Medical Center 7% Other Revenue <1% Fund Balance/ Reserves 56% Gas Tax 1% Impact Fees/ Interest In -Lieu Fees Income 1% <1% 56 SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET SUMMARY INFORMATION 2017-2021 Capital Budget Expenditures - $664.1 Million Capital Improvement Fund 41% Refuse Fund <1% Fiber Optics 1% Cubberley Property Infrastructure Fund 1% Airport Enterprise Fund <1% Wastewater Collection 4% Technology Fund 1% Storm Drainage 1% Electric Fund 13% Wastewater Treatment 21% Water Fund 9% Gas Fund Vehicle 5% Replacement & Maint. Fund 3% SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 57 SUMMARY INFORMATION 2017-2021 Capital Budget Revenues - $463.9 Million Federal/State & Local Agencies 30% Transfer from General Fund 26% Debt Gas Tax Financing 2% 21% Impact Fees/ Utility Fees & Other In -Lieu Fees Charges ransfer from Revenue 2% 7% Transfers from Other Funds <1% Interest Other Funds Transfer from 1% Stanford Income 2% Parking Funds University 1% 1% Medical Center 7% Note: This chart reflects revenues to the Capital Budget over the course of the five year plan. Neither fund balance nor use of reserves to provide funding for projects are reflected. 58 SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET SUMMARY INFORMATION 2017 Capital Improvement Fund Sources - $70.7 Million Gas Tax 2% Transfer from General Fund 23% Transfer from Other Funds 1% Federal/State & Transfer from Interest Local Agencies Parking Funds Income 6% 1% 1% Infrastructure Reserve/Fund Balance /39% Stanford University Medical Center 17% Debt Financing 9% Impact Fees/In- Lieu Fees 1% SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 59 SUMMARY INFORMATION 2017-2021 Capital Improvement Fund Revenue - $286.5Million Transfer from General Fund 39% Transfer—, from Other Funds <1% Transfer from Parking Funds 2% Interest Income 2% Federal/State & Local Agencies 6% Stanford University Medical Center 11% Impact Fees/ In -Lieu Fees 3% Gas Tax 2% Debt Financing 35% 60 SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET SUMMARY INFORMATION 2017 Capital Improvement Fund Expenditures - $70.7 Million Parks & Open Space 21% Streets & Sidewalks 15% Buildings & Traffic & Facilities Transportation 44% 17% Unallocated Salaries & Benefits 3% SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 61 SUMMARY INFORMATION 2017-2021 Capital Improvement Fund Expenditures- $275.8 Million Parks & Open Space 12% Buildings & Facilities 46% Streets & Sidewalks 15% Traffic & Transportation 22% Unallocated Salaries & Benefits 5% 62 SUMMARY INFORMATION • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET DEBT POLICY AND OBLIGATIONS De at Policy and Obligations The City of Palo Alto recognizes the need for spending a prudent amount every year for ongo- ing capital replacement and rehabilitation needs. An ongoing capital improvement plan is vital to ensuring the future viability of services. To achieve this priority, the City funds its regular and ongoing capital needs primarily on a "pay-as-you-go" basis. There are, however, special or extraordinary capital improvement projects, refinancing of existing debt, and purchase of major and multiple pieces of equipment in which it is appropriate to consider debt financing. The City's updated Debt Policy establishes the guidelines to support the decision -making process for issuing debt. Original Balance Balance Issue June 30, June 30, Current Amount 2015 Additions Retirements 2016 Portion Governmental Activity Debt: General Long Term Obligations: 2002B Downtown Parking Improvements Certificates of Participation 4.55-6.00%, due 03/01/2022 2010A General Obligation Bonds 2.00-5.00%, due 08/01/2040 2013A General Obligation Bonds 2.00-5.00%, due 08/01/2043 2011 Golf Course Master Lease -Purchase Agreement 2.49%, due 09/01/2018 Add: unamortized premium $ 3,555 $ 1,285 55,305 51,470 20,695 20,225 3,222 1,643 4,084 $ 150 $ 1,135 $ 160 1,070 50,400 1,110 380 19,845 390 395 1,248 406 158 3,926 158 Total Governmental Activity Debt $82,777 $78,707 $0 $2,153 $76,554 Business -type Activity Debt: Enterprise Long Term Obligations: Utility Revenue Bonds, 1995 Series A, 5.00-6.25%, due 06/01/2020 $ 8,640 $ 2,860 1999 Refunding, 3.25-5.25%, due 06/01/2024 17,735 10,345 2011 Series A, 3.00-4.00%, due 06/01/2026 17,225 13,320 Water Revenue Bonds 2009 Series A, 1.80 - 4.65%, due 06/02/2035 35,015 30,700 Add: Unamoratized Premiem Energy Tax Credit Bonds 2007 Series A, 0%, due 12/15/2021 Less: Unamoratized Premiem State Water Resources Loan 2007, 0%, due 6/30/2029 2009, 2.6%, due 11/30/2030 Total Business -type Activity Debt 840 1,500 700 (38) 9,000 8,500 6,300 7,200 505 $ 2,355 $ 535 665 9,680 700 1,005 12,315 1,045 955 29,745 990 70 770 70 100 600 100 (6) (32) (54) 450 5,850 450 370 6,830 378 $97,615 $72,227 $0 $4,114 $68,113 $4,214 Debt Policy Guidelines The City's Debt Policy provides guidelines for refinancing existing debt; detailing the responsi- bilities of City staff engaged in issuing debt; delineating the debt instruments or vehicles (e.g. DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 63 DEBT POLICY AND OBLIGATIONS General Obligation Bonds or Certificates of Participation) the City can utilize; and describing situations in which tax-exempt and taxable debt can be used. The depth and breadth of the policy serve to guide current and future staff. Below are highlights of the Debt Policy guidelines for the use of debt and other financing. A. Debt may be judiciously used when some or all of the following conditions exist: • Estimated future revenue is sufficient to ensure the payment of annual debt service. • Other financing options have been explored and are not viable for the timely or economic acquisition or completion of a capital project. • A capital project is mandated by federal or state authorities with no other viable funding option available. • The capital project or asset lends itself to debt financing rather than pay-as-you-go funding based on the expected useful life of the project. • Debt will not be used to fund ongoing operating expenses of the City except for situations in which cash flow problems arise and the City may need to issue short-term Tax or Revenue Anticipation Notes. • Annual debt service shall not exceed 10 percent of annual operating expenses for the General Fund unless an exception is approved by Council. For all other City funds annual debt service shall not exceed 15 percent of annual operating expenses unless an exception is approved by Council. B. Minimize borrowing costs by: ▪ Maximizing the use of existing resources for capital projects and equipment needs. • Issuing tax-exempt debt except in instances where IRS regulations require taxable bonds. • Striving to obtain the highest credit ratings possible. • Maintaining a competitive bid process on bond sales except for situations in which negotiated or private placement sales meet City objectives. In negotiated or private placement sales, City staff will work with its Financial Advisor to review proposed interest rates and proposed fees. • Ensuring that the type of debt and debt structure developed ensure advantageous marketing of each issue. C. Linking debt to appropriate revenue sources and project users: • When possible, tie project financing directly to users of a specific facility or use. Examples include renovation of the Golf Course where user fees can offset debt service or replacing gas mains where gas rates can be increased to cover debt expense. • Using debt in the Enterprise Funds so as to avoid significant spikes in user rates by smoothing out costs over time. In addition to capital projects, the City can finance essential equipment and vehicles. These assets range from public safety vehicles to utility equipment. The underlying asset must have a minimum useful life of three years. Short-term financings, including loans and capital lease pur- chase agreements, are executed to meet such needs. It has been the City's practice to fund these purchases with existing resources; however, debt financing flexibility for future needs remains an option. 64 DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET DEBT POLICY AND OBLIGATIONS Also, the Chief Financial Officer or Director of Administrative Services, supported by Treasury Division, will periodically evaluate its existing debt and execute re -financings when economi- cally beneficial. A refinancing may include the issuance of bonds to refund existing bonds or the issuance of bonds in order to refund other obligations. A net present value analysis, both in dol- lar and percentage terms, will be conducted to determine whether a re -financing is optimal. As a "rule of thumb," a minimum 3 percent net present value savings will be used as a basis to begin re -financing efforts. As with new debt, all refinancings must be approved by Council. Legal Debt Limit Based upon the assessed valuation of $27.2 billion for the fiscal year ending June 30, 2015, the City is limited to general obligation indebtedness of $0.95 billion. As of June 30, 2015, the amount of debt applicable to the debt limit is $71.8 million, which is well below its legal debt limit. The debt amount is related to the voter approved general obligation bonds to renovate and build out the City's libraries including the Mitchell Park Library and Community Center. Debt Oblications Summaries of City of Palo Alto debt activity for Fiscal Year 2016 are provided in the following section. De at O oligation Descriptions 2002B Downtown Parking Improvement Project Certificates of Participation (COPs) On January 16, 2002, the City issued $3.6 million of COPs to finance the construction of certain improvements to the non -parking area contained in the City's Bryant/Florence Garage complex. Due to lower construction costs, $0.9 million in par bonds were paid off early in January 2005. Principal payments are due annually on March 1 and interest payments semi-annually on March 1 and September 1, and are payable from lease revenues received by the Corporation from the City's available funds. 2010A and 2013A General Obligation (GO) Bonds On June 30, 2010, the City issued the first series of $55.3 million and on June 26, 2013 the sec- ond series of $20.6 million of GO bonds to finance costs for constructing a new Mitchell Park Library and Community Center, as well as substantial improvements to the Rinconada (formerly Main) Library and the Downtown Library. Principal payments are due annually on August 1 and interest payments semi-annually on February 1 and August 1 from 2 percent to 5 percent, and are payable from property tax revenues. The pledge of future Net Revenues for the above 2010 and 2013 bonds ends upon repayment of the $50.4 million and $19.9 million principal and $35.7 million and $13.5 million interest as the DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 65 DEBT POLICY AND OBLIGATIONS remaining debt service on the bonds, which is scheduled to occur in Fiscal Year 2041 and Fiscal Year 2044, respectively. respectively. 2011 Golf Course Master Lease -Purchase Agreement On August 2, 2011, the City entered into a master lease -purchase agreement with JP Morgan Chase Bank, N.A. to finance redemption of the 1998 Golf Course COPs. The lease is secured by a first priority security interest in eighteen Fire Department emergency vehicles. Lease pro- ceeds were $3.2 million. Principal payments are due annually on September 1 and interest pay- ments are due semi-annually on September 1 and March 1 at a rate of 2.49 percent, payable from General Fund revenues. As of June 30, 2016, there are $1.3 million in principal and $47,121 in interest outstanding. 1995 Utility Revenue Bonds, Series A The City issued Utility Revenue Bonds on February 1, 1995 to finance certain extensions and improvements to the City's Storm Drainage and Surface Water System. The Bonds are special obligations of the City payable solely from and secured by a pledge of and lien upon the reve- nues derived by the City from the funds, services and facilities of all Enterprise Funds except the Refuse Fund and the Fiber Optics Fund. Principal payments are payable annually on June 1, and interest payments semi-annually on June 1 and December 1. A $2.9 million 6.25 percent term bond is due June 1, 2020. In lieu of a reserve fund, the Bonds are secured by a Surety Bond issued by AMBAC Indemnity Corporation. The pledge of future Net Revenues for the above funds ends upon repayment of the $2.4 million principal and $379,375 interest as the remaining debt service on the bonds, which is scheduled to occur in 2020. 1999 Utility Revenue and Refunding Bonds, Series A The City issued Utility Revenue Bonds on June 1, 1999 to refund the 1990 Utility Revenue Refunding Bonds, Series A and the 1992 Utility Revenue Bonds, Series A, and to finance rehabil- itation of the Wastewater Treatment System's two sludge incinerators. The 1990 Utility Revenue Refunding Bonds, Series A and the 1992 Utility Revenue Bonds, Series A, were subsequently retired. The 1999 Bonds are special obligations of the City payable solely from and secured by a pledge of and lien upon certain net revenues derived by the City's Sewer System and its storm and sur- face water system (the "Storm Drain System"). As of June 30, 2001, the 1999 Bonds had been allocated to and were repayable from net revenues of the following enterprise funds: Wastewa- ter Collection (10.2 percent), Wastewater Treatment (64.6 percent) and Storm Drain (25.2 per- cent). Principal payments are payable annually on June 1, and interest payments semi-annually on June 1 and December 1. A $3.125 million 5.25 percent term bond, and a $5.12 million 5.25 per- cent term bond are due June 1, 2021 and 2024, respectively. In lieu of a reserve fund, the Bonds are secured by a Surety Bond issued by AMBAC Indemnity Corporation. 66 DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET DEBT POLICY AND OBLIGATIONS The pledge of future Net Revenues for the above funds ends upon repayment of the $9.7 million principal and $2.5 million interest as the remaining debt service on the bonds as of June 30, 2016, which is scheduled to occur in 2024. 2007 Electric System Clean Renewable Energy Tax Credit Bonds On November 1, 2007 the City issued $1.5 million of Electric Utility Clean Renewable Energy Tax Credit Bonds (CREBS), 2007 Series A, to finance the City's photovoltaic solar panel project. The bonds do not bear interest. In lieu of receiving periodic interest payments, bondholders are allowed federal income tax credit in an amount equal to a credit rate for such CREBS multiplied by the outstanding principal amount of the CREBS owned by the bondholders. The Bonds are payable solely from and secured solely by a pledge of the Net Revenues of the Electric system and other funds pledged therefore under the Indenture. The pledge of future Electric Fund Net Revenues ends upon repayment of the $0.6 million remaining debt service on the bonds, which is scheduled to occur in 2022. 2009 Water Revenue Bonds, Series A On October 6, 2009, the City issued Water Revenue Bonds in the amount of $35.5 million to finance certain improvements to the City's water utility system. Principal payments are due annually on June 1, and interest payments are due semi-annually on June 1 and December 1, from 1.80 percent to 5.95 percent. The final debt service payment will be made in 2035. The 2009 were issued as bonds designated as "Direct Payment Build America Bonds" under the provisions of the American Recovery and Reinvestment Act of 2009 ("Build America Bonds"). The City expected to receive a cash subsidy payment from the United States Treasury equal to 35 percent of the interest payable on the 2009 bonds, however, due to the United States federal government budget (sequestration) cuts, in calendar year 2013, the receipts are 32 percent of interest payable. The lien on the 1995 Bonds on the Net Revenues is senior to the lien on Net Revenues securing the 2009 Bonds and the 2002 Bonds. The City received the subsidy pay- ments amounting to $534,538, which represents 32.8 percent of the two interest payments due on June 1, 2015 and December 1, 2015. The pledge of future Net Revenues of the above funds ends upon repayment of the $29.8 mil- lion principal and $19.0 million interest as the remaining debt service on the bonds as of June 30, 2016, which is scheduled to occur in June 2035. 2007 State Water Resources Loan In October 2007, the City approved the $9.0 million loan agreement with State Water Resources Control Board (SWRCB) to finance the City's Mountain View/Moffett Area reclaimed water pipeline project. Under the terms of the contract, the City agreed to repay $9.0 million to the State in exchange for receiving $7.5 million in proceeds to be used to fund the Project. The dif- ference between the repayment obligation and proceeds amounts to $1.5 million and represents in -substance interest on the outstanding balance. Loan proceeds are drawn down as the project progresses and debt service payments commence on June 30, 2010. Concurrently with the loan, the City entered into various other agreements including a cost sharing arrangement with DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 67 DEBT POLICY AND OBLIGATIONS the City of Mountain View. Pursuant to that agreement, City of Mountain View agreed to finance a portion of the project with a $5 million loan repayable to the City. This loan has been recorded as "Due from other government agencies" in the financial statements. The pledge of future Net Revenues of the above funds ends upon repayment of the $4.8 million principal and $1.0 million in -substance interest as the remaining debt service on the bonds as of June 30, 2016, which is scheduled to occur in 2029. 2009 State Water Resources Loan In October 2009, the City approved an $8.5 million loan agreement with the State Water Resources Control Board (SWRCB) to finance the City's Ultraviolet Disinfection project. As of June 30, 2011, the full loan in the amount of $8.5 million was drawn down and became outstand- ing. Interest in the amount of $96,000 was accrued and added to the outstanding balance. The pledge of future Net Revenues of the above funds ends upon repayment of the $6.8 million principal and $1.5 million interest as the remaining debt service on the bonds as of June 30, 2016, which is scheduled to occur in November 2030. 2011 Utility Revenue Bonds, Series A On September 22, 2011 the City issued Utility Revenue Bonds to refinance the 2002 Utility reve- nue bonds which was issued for certain improvements to the City's water and natural gas utility system. The refinancing resulted in net present value savings of 16.9 percent and cash savings over 15 years of $4.0 million. Principal payments are due annually on June 1, and interest pay- ments are due semi-annually on June 1 and December 1 from 3 percent to 4 percent. The Reve- nue Bonds are secured by net revenues generated by the Water Services and Gas Services Funds. The pledge of future Net Revenues of the above funds ends upon repayment of the $12.3 million principal and $2.1 million interest as the remaining debt service on the bonds as of June 30, 2016, which is scheduled to occur in 2026. 68 DEBT POLICY AND OBLIGATIONS • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CITY OF PALO ALTO 70 CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL FUNDS PROJECTS CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 71 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 73 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Overview Capital improvement projects that are not funded by the enterprise/internal service funds are supported by the General Fund and through grants and reimbursements from other agencies. Examples of these projects, which are accounted for within the Capital Improvement Fund, include street maintenance, park improvements, facility improvements to libraries, community centers, and public safety facilities, traffic signals, and sidewalk improvements. For the entire Capital Improvement Fund, over one hundred projects are programmed over the 2017-2021 CIP, with a cumulative total cost of $271.3 million. Of this amount, $68.2 million is approved for Fis- cal Year 2017, which includes $29.9 million for the continuation of projects approved by the City Council in prior fiscal years. The budget for the Capital Improvement Fund is broken into four separate categories: Buildings and Facilities, Parks and Open Space, Streets and Sidewalks, and Traffic and Transportation. Also accounted for within the Capital Improvement Fund is the City Council approved Infrastruc- ture Plan. In the 2016-2020 CIP, the Infrastructure Plan was esti- mated at $125.8 million. New cost estimates on some of the Infrastructure Plan projects have increased the cost of the plan to $128.8 million over the 2017-2021 CIP. The primary funding source for the Capital Improvement Fund is the annual transfer from the General Fund. In Fiscal Year Capital Improvement Fund Expenditures $120,000,000 $100,000,000 $80,000,000 $60,000,000 $40,000,000 $20,000,000 $0 A / % / / 2013 2015 FY 2017 FY 2019 FY 2021 Actuals Actuals Adopted Projected Projected 2017, this transfer will be $17.6 million, which includes a reduced annual base transfer of $9.6 million and the City Council approved Transient Occupancy Tax transfer of $8.0 million to support the Infrastructure Plan. The Infrastructure Plan includes the following projects: • a new public safety building • two fire station replacements • a new parking garage in the downtown area ▪ a new garage in the California Avenue area • the completion of Byxbee Park • the Highway 101 Pedestrian Bicycle Bridge • the Bicycle and Pedestrian Transportation Plan It is important to note that the cost estimates used to develop the $128.8 million Infrastructure Plan did not include salaries and benefits for City staff as existing staff will be assigned to infra- structure plan projects. Therefore, the costs programmed in this budget for infrastructure plan CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 75 CAPITAL IMPROVEMENT FUND projects exceed the amounts approved by the City Council in June 2014. As discussed in the Transmittal Letter, the Infrastructure Plan costs may increase by approximately $30 million. As a result, this funding has been set aside in an Infrastructure Plan Contingency Reserve. Further information on the Infrastructure Plan and the annual transfer from the General Fund to the Capital Improvement Fund is provided in the Transmittal Letter of this budget. Buildings and Facilities The Buildings and Facilities category includes projects to maintain the City's existing buildings and facilities as well as projects that provide funding for new facilities. Buildings and facilities include City Hall, other city staff office locations, community centers, libraries, theaters, fire sta- tions, park restrooms, parking garages, and City -owned facilities leased to private parties. Proj- ects to improve the Cubberley Community Center are included separately within the Cubberley Property Infrastructure Fund, discussed elsewhere in this document. The 2017-2021 Capital Improvement Program includes projects totaling $122.3 million, with $29.7 million allocated in Fiscal Year 2017. Of the $29.7 million, over $12 million is for the continuation of projects approved by the City Council in prior fiscal years. The Buildings and Facilities category includes the following Council Infrastructure Plan projects: New Public Safety Building, Fire Station #3 Replacement, Fire Station #4 Replacement, New Downtown Parking Garage, and New Califor- nia Avenue Area Parking Garage. These projects account for $94.8 million of the Infrastructure Plan. The total funding amount of $122.3 million for Building and Facilities over the 2017-2021 CIP represents approximately 45 percent of the total Capital Improvement Fund CIP Plan. Infrastructure Inventory - Summary of Buildings & Facilities CLASSIFICATION QUANTITY SQUARE FOOTAGE Civic Center & Municipal Ser- 2 vices Center 157,593 Community Centers 3 68,752 Libraries 5 91,916 Fire Stations 6 25,847 Parking Garages 8 982,966 Recent Accomplishments • Certification of the Mitchell Park Library and Community Center, which was opened to the public in November 2014, as the City's first Leadership in Energy and Environmental Design (LEED) platinum project. • Completion of the Rinconada Pool Locker Room project, which added lockers and renovated the Rinconada Pool changing area, restrooms and showers. • Completion of the Baylands Boardwalk Feasibility Study, which determined that construction of a new boardwalk is feasible and allowed design of the new boardwalk to commence • Selection of California Avenue area parking lots C-6 and C-7 as the locations for the new public safety building and California Avenue area parking garage, respectively. 76 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2017-2021 Capital Improvement Program Recurring Projects There are six recurring projects in the Buildings and Facilities category: ▪ Americans With Disabilities Act Compliance (Fiscal Year 2017: $0.3 million, 2017-2021 CIP: $1.1 million) ▪ Building Systems Improvements (Fiscal Year 2017: $0.3 million, 2017-2021 CIP: $1.3 million) • City Facility Parking Lot Maintenance (Fiscal Year 2017: $0.7 million, 2017-2021 CIP: $1.8 million) • Facility Interior Finishes Replacement (Fiscal Year 2017: $0.5 million, 2017-2021 CIP: $1.3 million) • Roofing Replacement (Fiscal Year 2017: $0.4 million, 2017-2021 CIP: $2.1 million) ▪ University Avenue Parking Improvements (Fiscal Year 2017: $0.4 million, 2017-2021 CIP: $0.6 million) Activities planned for Fiscal Year 2017 under these projects include parking lot resurfacing at California Avenue area Lot 4 (400 block of Cambridge) and Lot 9 (Cambridge/Birch), Univer- sity Avenue area Lot 0 (Emerson/High) and Lot F (Florence/Lytton), Fire Station #2, the Golf Course, and Stanford/Palo Alto Playing Fields. Other work includes electrical panel replace- ment at Fire Station #5, replacement of Building Management System controls for the City Hall chiller, and re -roofing of the Rinconada Pool building and the Rinconada Park Restroom. Fund- ing approved in FY 2016 for renovation of the third floor of City Hall under the Facility Interior Finishes Replacement project has been moved to a new project in Fiscal Year 2017. Finally, the Americans With Disabilities Act Compliance project will complete the update to the City's 20 - year old ADA Transition Plan, identifying and planning for upcoming accessibility improvement needs. Non -Recurring Projects Design work on the New Public Safety Building, New California Avenue Area Parking Garage, and Fire Station #3 Replacement projects will be a high priority in Fiscal Year 2017. Other signif- icant activities planned for Fiscal Year 2017 include projects at the Baylands Interpretive Center, the Lucie Stern Community Center, and the Ventura Community Center. At the Baylands Inter- pretive Center, three separate projects (Baylands Boardwalk Improvements, Baylands Nature Interpretive Center Exhibit Improvements, and Baylands Nature Interpretive Center Improve- ments) are being conducted. Design of a replacement Boardwalk is underway, and construc- tion of the interpretive center improvements is scheduled to be completed in Fiscal Year 2017. Lucie Stern Center improvements include new mechanical systems that will include air condi- tioning and new electrical systems. Construction of these improvements in Fiscal Year 2016 was delayed while impacts on historic resources were considered, but will be completed in Fiscal Year 2017. Design of mechanical, electrical and accessibility improvements for the Ventura Community Center will be completed in Fiscal Year 2017. New project funding in Fiscal Year 2017 includes renovations of City Hall floors 3 ($0.44 million), 4 ($0.35 million) and 5 ($0.4 million). These projects will provide updated meeting spaces and office furnishings, while bringing the spaces into compliance with current fire/life safety and CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 77 CAPITAL IMPROVEMENT FUND building code requirements. The new Performing Arts Soft Goods Replacement and Perform- ing Arts Seat Replacement projects ($0.13 million total) will replace drapes, stage curtains, fab- ric backdrops and damaged seats at the Children's Theater, Community Theater, and Cubberley theater to improve the performing spaces and comply with fire codes. Finally, the Civic Center Electrical Upgrade and EV Charger Installation project ($0.65 million) will replaced the aging electrical switchgear and motor control centers, while providing funding for purchase and installation of approximately 43 new Level 2 Electric Vehicle charging stations at City parking garages, including the Civic Center garage. The funding for the electrical upgrade work ($0.35 million) has been moved from a Fiscal Year 2019 project to this new project, while approxi- mately 90 percent of the EV charger costs are expected to be reimbursed by Bay Area Air Quality Management District grants. Parks and 0 aen Space Maintenance, repair, and replacement of Open Space and Park amenities are managed jointly by the Community Services and Public Works Departments. Generally, Community Services over- sees smaller projects as well as recurring projects with Public Works Engineering Services facili- tating major one-time projects. The 2017-2021 CIP includes funding totaling $31.2 million in this category, with $13.9 million allocated in Fiscal Year 2017. Of this amount, $12.4 million is for the continuation of projects approved by the City Council in prior fiscal years ($10.2 million of which is for the Golf Course Reconfiguration and Baylands Athletic Center Improvements project). Infrastructure Inventory - Summary of Parks & Open Space CLASSIFICATION QUANTITY Parks 33 City Open Space/Conserva- 4 tion Lands Parks, Preserves, and Open 8,271 Space Acreage Picnic Areas 39 Athletic Fields 33 Recent Accomplishments • Renovation of Monroe Park ▪ Open Space amenities improvements at Foothills Park, Pearson-Arastradero Preserve, and Baylands Preserve ▪ Tennis court reconstruction at Hoover Park, Weisshaar Park, and Terman Park • Successful completion of El Camino Park Restoration project and reopening in December 2015 78 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2017-2021 Capital Improvement Program Recurring Projects There are seven recurring projects in the Parks and Open Spaces category: • Art in Public Spaces (2017: $0.5 million, 2017-2021 CIP: $2 million) • Benches, Signage, Fencing, Walkways, and Perimeter Landscaping (2017: $0.2 million, 2017- 2021 CIP: $0.8 million) • Off Road Pathway Resurfacing and Repair (2017: $0.2 million, 2017-2021 CIP: $0.7 million) • Open Space Lakes and Ponds (2017: $0.07 million, 2017-2021 CIP: $0.2 million) • Open Space Trails and Amenities (2017: $0.2 million, 2017-2021 CIP: $0.9 million) • Parks and Open Space Emergency Repairs (2017: $0.1 million, 2017-2021 CIP: $0.4 million) ▪ Tennis and Basketball Court Resurfacing (2017: $0.5 million, 2017-2021 CIP: $1.4 million) Funding for the other recurring projects within this category has not significantly changed from levels included in prior years. Non -Recurring Projects Significant projects included in this category during the 2017-2021 CIP include the Golf Course Restoration Project and improvements at various parks (Bol, Boulware, Cameron, Hoover, Mitch- ell, Peers, Ramos, Rinconada, Robles, and Seale). Other investments in open space areas are also included in the CIP plan, such as the Buckeye Creek Hydrology Study, Golf Course Driving Range Net and Artificial Turf Replacement, a Baylands Conservation Plan, and the Byxbee Park Completion project. The Golf Course Restoration Project is now scheduled to be completed in Fiscal Year 2018. The timeline for this project, which will renovate the Municipal Golf Course in accordance with the City Council -approved conceptual plan, has been extended due to difficul- ties in securing the regulatory permits required for this project. A revised project timeline and the final funding mechanisms were approved by the City Council in June 2016 with a July 1, 2016 begin date. The Buckeye Creek Hydrology Study, will analyze flooding conditions, recommend flood control structures, and provide drainage and erosion control solutions for the creek located within Foothills Park. The study will consider maintenance needs and land stewardship practices, with funding for the study in the amount of $190,000. The Baylands Conservation Plan will examine native vegetation, wildlife habitat resources, and wildlife -appropriate public access for the entire Baylands, including Byxbee Park. The preparation of this plan, anticipated to cost $330,000, will provide needed information on best areas to maintain as wildlife habitat and appropriate areas to develop trails or other recreation amenities. The project now also includes design for interpretive messaging and design for placement and type of public art. In Fiscal Year 2018, replacement of the netting and artificial turf of the driving range at the Palo Alto Golf Course is planned based on use expectancy and condition. The replacement cost is estimated at $770,000 with annual operating revenue anticipated to offset the expense. Lastly, the CIP plan includes $3.0 million for the Byxbee Park Completion project. This project, included in the Infrastructure Plan and mostly offset with park impact fees, provides funding for the remaining improvements to Byxbee Park, following the completion of the remaining landfill capping work. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 79 CAPITAL IMPROVEMENT FUND Streets and Sidewalks The Streets and Sidewalks category includes projects to maintain and repair the City's streets, sidewalks, bridges, streetlights, and other related infrastructure such as curb and gutter, medi- ans, and thermoplastic lane markings. This category has seen significant funding increases in recent years in response to City Council goals and recommendations of the Infrastructure Blue Ribbon Commission (IBRC). A cumulative total of $42.6 million is included in this category within the 2017-2021 CIP, with $10.7 million allocated in Fiscal Year 2017. Of the Fiscal Year 2017 amount, nearly $2 million is for the continuation of projects approved by the City Council in prior fiscal years. In 2011, the City Council increased funding for the Street Maintenance pro- gram and set a goal of raising the citywide average Pavement Condition Index (PCI) score from 72 to 85 by 2021. A PCI score of 85 represents "very good" to "excellent" pavement conditions. The Fiscal Year 2017 Street Maintenance funding level of $6.6 million is more than triple the ear- lier base budget, and the citywide average PCI goal is expected to be reached in 2019, two years earlier than the initial goal. As a result, beginning in Fiscal Year 2020, Street Maintenance funding is being reduced to $3.7 million. The funding level for Sidewalk Repairs has also increased, with additional funding of $1.0 million per year since Fiscal Year 2013 as recom- mended by the IBRC. The increased funding has allowed the Sidewalks program to eliminate its accumulation of deferred maintenance or "catch-up" work, and to return to the original 1986 schedule of completing work in all 23 sidewalk "districts" by 2016. The total funding amount of $42.6 million for Streets and Sidewalks represents approximately 16% of the total Capital Improvement Fund CIP. Infrastructure Inventory - Summary of Streets anc Sidewalks CLASSIFICATION QUANTITY Streets maintained Sidewalks maintained Streetlights maintained Bridges maintained 471 lane miles 7.5 million square feet 6,500 74 Recent Accomplishments ▪ Increase of the citywide average Pavement Condition Index score to 82 at the end of Calendar Year 2015. • Completion of rubberized asphalt repaving of 31 blocks of Alma Street and Middlefield road in Fiscal Year 2016. • Unanimous approval of the conceptual plan line for the Charleston/Arastradero Corridor project by City Council, following a process that included extensive public input. • Initiation of construction work to complete the cycle of all 23 sidewalk districts by early Fiscal Year 2017. Increased sidewalk repairs funding recommended by the Infrastructure Blue Ribbon Commission has allowed the program to meet the 1986 goal of completing work in all districts within 30 years. 80 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2017-2021 Capital Improvement Program Recurring Projects There are six recurring projects in the Streets and Sidewalks category: • Curb and Gutter Repairs (2017: $0.4 million, 2017-2021 CIP: $1.1 million) • Sidewalk Repairs (2017: $2.4 million, 2017-2021 CIP: $10.1 million) • Sign Reflectivity Upgrade (2017: $0.1 million, 2017-2021 CIP: $0.3 million) ▪ Street Lights Improvements (2017: $0.5 million, 2017-2021 CIP: $1.1 million) • Street Maintenance (2017: $6.6 million, 2017-2021 CIP: $25.8 million) • Thermoplastic Lane Marking and Striping (2017: $0.1 million, 2017-2021 CIP: $0.5 million) Activities for Fiscal Year 2017 under these projects consist of ongoing planned repair activities, as well as providing funding for unplanned needs that may arise. The Street Maintenance proj- ect will continue to implement its five-year plan in close coordination with Utilities and Trans- portation projects, and will use the additional funding provided for Fiscal Years 2015 through 2017 to finish repaving the remaining 20 blocks of Alma Street and Middlefield Road with ruber- rized asphalt. With the 2019 goal of achieving a citywide Pavement Condition Index of 85 approaching, the Street Maintenance project budget is scheduled to be reduced in Fiscal Years 2020 and 2021 to a level sufficient to maintain the new street conditions. Finally, an assessment of the sidewalk repair program will examine potential improvements to the district -based pro- gram as the 30 -year district cycle is completed. Non -Recurring Projects While most Streets and Sidewalks work is completed through recurring projects, there are a few non -recurring projects with activities planned for Fiscal Year 2017. Design of the Charleston/ Arastradero Corridor project will be completed, and construction will be initiated on the first phase of the project. The Environmental Impact Report for the Newell Road/San Francisquito Creek Bridge Replacement project will result in selection of a preferred option, and the design. will be advanced to 50 percent. Lastly, the Streetlights Condition Assessment project will fulfill the IBRC recommendation that Palo Alto's streetlights be inventoried and assessed, including recommendations for a cost-effective maintenance and replacement program. Traffic and Transportation Projects in this category are for the design and implementation of traffic flow enhancements, reduction of single occupancy vehicle trips, improvement of transportation, bicycle and pedes- trian safety and mobility, and parking improvements. Planning, design, and construction of Traffic and Transportation projects are managed jointly by the Transportation Division of the Planning and Community Environment Department and the Public Works Department. Over the course of the 2017-2021 CIP, a cumulative total of $61.7 million is programmed, with $12.2 million allocated in Fiscal Year 2017. Of the Fiscal Year 2017 funding included within this cate- gory, $2.6 million is for the completion of projects approved by the City Council in prior fiscal years. The overall funding level of $61.7 million for programmed projects represents 23% of the total Capital Improvement Fund CIP. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 81 CAPITAL IMPROVEMENT FUND Recent Accomplishments ▪ Gunn High School Bike Path access improvements at Georgia Avenue, Paradise Way, and Los Robles Avenue • New crosswalks at East Meadow Drive and Waverley Street • New green bicycle lanes on West Meadow Drive and El Camino Way • Rectangular rapid flashing beacon installation at various crosswalks throughout the city 2017-2021 Capital Improvement Program Recurring Projects There are four recurring projects within the Traffic and Transportation category. • Bicycle + Pedestrian Transportation Plan (2017: $2.2 million, 2017-2021 CIP: $17.9 million). In Fiscal Year 2017, all or the majority of three CIP projects from prior years will be folded into the Bicycle & Pedestrian Transportation Plan Implementation Project. They are: Churchill Enhanced Bikeway (PL -14000), Midtown Connector (PL -14001) Dinah Summerhill Bicycle/ Pedestrian Path (PL -11001). A new citywide bicycle sharing system will also be implemented under the Bicycle + Pedestrian Transportation Plan Implementation Project. • Safe Routes to School (2017: $0.5 million, 2017-2021 CIP: $1.4 million) • Traffic Signal and Intelligent Transportation Systems (2017: $1 million, 2017-2021 CIP: $2.7 million) • Transportation and Parking Improvements (2017: $0.6 million, 2017-2021 CIP: $2.5 million) Together, these projects improve transportation and safety and implement the Palo Alto Bicycle + Pedestrian Plan. The Bicycle + Pedestrian Transportation Plan project represents the majority of funding within this category. This project provides funding for the design and construction of bicycle boulevards, enhanced bikeways, shared -use paths, bicycle parking and a citywide bicycle sharing system. This project was included in the Infrastructure Plan, and funded through transfers from the Stanford University Medical Center Development Agreement Fund. As mentioned previously, the 2016-2020 CIP included a reserve of $11.6 million in the Capital Improvement Fund for this project. This reserve will be liquidated beginning with 2017- 2021 CIP and funds moved to the Bicycle & Pedestrian Transportation Implementation project during the course of the 5 -Year CIP to fund the projects identified within the plan. Non -Recurring Projects Non -Recurring projects within this category include parking, intersection, and street projects. These projects are for discrete activities such as parking signage, parking wayfinding, intersec- tion improvements, or design or construction projects not included within the Bicycle + Pedes- trian Transportation Plan. There are several significant projects that fall within this category: • Charleston/Arastradero Corridor Improvements: This project provides funding for the reconfiguration of the Charleston/Arastradero corridor, including engineering design and construction of new landscaped median islands, enhanced bike lanes, new street trees, bulb outs, and lighting. This project, which was only partially funded in the 2015-2019 CIP, is now fully funded as part of the 2017-2021 CIP. The Final design for the corridor will be done in Fiscal Year 2017. (2017: $3.1 million, 2017-2021 CIP: $9.6 million) 82 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND • Downtown Automated Parking Guidance Systems: This project includes the design only of automated parking guidance systems for the Downtown lots and garages. The final design for the systems will be completed in Fiscal Year 2017 with planned implementation scheduled in Fiscal Year 2018 pending identification of a funding source. The 2017-2021 CIP assumes a transfer from the University Avenue Parking Permit Fund which is contingent upon rate increases. (2017-2021 CIP: $2.2 million) • Downtown Mobility and Safety Improvements: This project includes planning, design and construction for improvements in Downtown Palo Alto, including but not limited to installation of separated bikeways, additional bike parking, and traffic signal re -timing and calibration. (2017: $0.6 million, 2017-2021 CIP: $1.4 million) ▪ Downtown Parking Wayfinding: This project includes design of new parking wayfinding signage and replacements of existing lot, garage and wayfinding signage in the Downtown core. (2017: $0.7 million, 2017-2021 CIP: $1.1 million) • Embarcadero Road Corridor Improvements: This project includes planning and construction of improvements at Embarcadero road at El Camino Real. Quarry Road Improvements: This project includes planning and construction of improvements at Quarry Road between El Camino Real and Welch Road, and pedestrian and bike improvements and landscaping between the Palo Alto transit center and Quarry road. (2017: $0.6 million, 2017-2021 CIP: $3.7 million) • Residential Preferential Parking: The project allows for the planning and implementation of additional RPP Districts throughout the city as they become implemented. (2017: $0.3 million) Summary of Capital Activity CAPITAL IMPROVEMENT FUND Project Number Project Title FY 2015 Actuals FY 2016 Estimate FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 5 -Year Total Source of Funds Beginning Fund Balance Infrastructure Reserve - Beginning Fund Balance Reserve: Library Bond Proceeds 0 52,672,562 6,551,152 11,750,769 7,669,221 2,660,880 5,119,148 33,751,170 19,367,999 5,349,000 5,349,000 5,349,000 5,349,000 5,349,000 5,349,000 26,745,000 Reserve: For Existing Capital Projects (fund 57,841,000 0 29,930,249 0 0 0 0 29,930,249 balance) Reserve: Infrastructure Plan Contingency 0 0 0 0 0 30,000,000 30,000,000 60,000,000 Reserve: Golf Course 0 0 1,179,830 0 0 0 0 1,179,830 Reserve: Roth Building &TDAs 0 0 3,640,132 3,685,014 3,730,659 3,777,081 3,824,291 18,657,177 Reserve: Infrastructure Plan 0 0 6,081,105 7,098,839 10,372,590 18,441,549 5,381,721 47,375,804 Total Beginning Fund Balance 77,208,999 58,021,562 52,731,468 27,883,622 27,121,471 60,228,510 49,674,160 217,639,231 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 83 CAPITAL IMPROVEMENT FUND Project Number Project Title FY 2015 Actuals FY 2016 Estimate FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 5 -Year Total General Fund Contributions Annual General Fund Capital Transfer 13,659,022 13,988,157 8,624,849 17,625,321 13,653,802 14,018,524 14,392,730 68,315,226 Interest Income 1,004,331 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 Transfer from General Fund - Additional Hotels 0 7,651,000 7,997,000 8,266,000 8,554,000 8,854,000 9,173,000 42,844,000 and 2 % TOT increase FY 2015 General Fund Surplus 5,087,000 0 0 0 0 0 0 0 FY 2016 Midyear Adjustments 0 7,019,327 0 0 0 0 0 0 Total General Fund Contributions 19,750,353 29,658,484 17,621,849 26,891,321 23,207,802 23,872,524 24,565,730 116,159,226 Project Reimbursements & Fund Transfers Transfer from Development Impact Fee PE -18006 Byxbee Park Completion 0 0 0 2,800,000 0 0 0 2,800,000 Total Transfer 0 0 0 2,800,000 0 0 0 2,800,000 Transfer from Traffic Impact Fee Fund PL -05030 Traffic Signal and Intelligent Transportation 840,822 0 381,050 378,361 380,808 383,362 325,000 1,848,581 System Upgrades PL -04010 Bicyle and Pedestrian Plan 0 0 0 0 0 0 0 0 PL -14000 El Camino Real & Churchill Intersection 307,608 0 0 1,000,000 0 0 0 1,000,000 Improvements -Design PL -15001 Embarcadero Road Corridor Improvements 372,281 0 0 0 0 0 0 0 PL -11003 Palo Alto - Traffic Signal Central System 364,472 0 0 0 0 0 0 0 Upgrade Total Transfer 1,885,183 0 381,050 1,378,361 380,808 383,362 325,000 2,848,581 Transfer from Gas Tax Fund PE -86070 Street Maintenance 1,300,000 1,300,000 1,300,000 1,300,000 1,300,000 1,270,000 1,270,000 6,440,000 PL -00026 Safe Routes To School 100,000 100,000 100,000 100,000 100,000 100,000 100,000 500,000 PL -12000 Transportation and Parking Improvements 225,000 0 0 0 0 0 0 0 Total Transfer 1,625,000 1,400,000 1,400,000 1,400,000 1,400,000 1,370,000 1,370,000 6,940,000 Transfer from University Ave Parking District PF-14003 University Avenue Parking Improvements 59,800 87,380 82,676 131,759 23,917 24,563 0 262,915 PF-16004 City Hall Parking Garage LED Lighting 0 245,608 0 0 0 0 0 0 PL -15002 Parking Guidance Systems, Access Controls, 171,760 0 0 2,000,000 0 0 0 2,000,000 and Revenue Collection Equipment PL -16002 Paid Parking 0 0 0 1,700,000 208,000 216,320 224,973 2,349,293 PL -15004 Parking Wayfinding 104,600 0 600,000 60,000 62,400 64,896 67,492 854,788 PL -12000 Transportation and Parking Improvements 400,000 0 0 0 0 0 0 0 Total Transfer 736,160 332,988 682,676 3,891,759 294,317 305,779 292,465 5,466,996 84 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Project Number Project Title Transfer from California Ave Parking District PF-14004 California Avenue Parking District Parking Improvements PE -17004 California Avenue District Gateway Signs Total Transfer Transfer from SUMC Fund PE -13011 PE -15001 PE -15003 PE -15007 PE -18004 PL -16000 PL -04010 Charleston/Arastradero Corridor Project New Public Safety Building Fire Station 3 Replacement New Downtown Parking Garage Fire Station 4 Replacement Quarry Road Improvements Bicycle and Pedestrian Plan -Implementation Project Total Transfer Transfer from Utility Admin Fund PF-02022 PF-16006 PF-17000 Facility Interior Finishes Replacement Municipal Service Center Lighting, Mechanical, and Electrical Improvements Municipal Services Center A, B, & C Roof Replacement FY 2015 Actuals 0 FY 2016 Estimate 0 FY 2017 Adopted 0 0 119,034 FY 2020 FY 2021 0 5 -Year Total 0 119,034 O 0 0 150,000 0 0 0 150,000 0 O 0 269,034 0 0 0 269,034 O 0 1,550,000 0 0 0 0 1,550,000 O 1,100,000 2,800,000 0 800,000 0 0 3,600,000 O 0 6,000,000 0 0 0 0 6,000,000 O 0 0 0 9,072,000 0 0 9,072,000 O 0 0 0 750,000 0 0 750,000 O 92,004 800,000 0 0 0 0 800,000 1,200,000 1,200,000 1,200,000 5,200,000 1,200,000 1,200,000 0 8,800,000 1,200,000 2,392,004 12,350,000 5,200,000 11,822,000 1,200,000 0 30,572,000 O 440,000 0 0 0 0 0 0 O 120,926 409,909 0 0 0 0 409,909 O 0 0 684,000 0 0 0 684,000 Total Transfer 0 560,926 409,909 684,000 0 0 0 1,093,909 Transfer from Refuse Fund PF 16006 Municipal Service Center Lighting, Mechanical, 0 28,070 0 0 0 0 0 0 and Electrical Improvements PL -15001 Embarcadero Road Corridor Improvements 0 15,810 0 0 0 0 0 0 PF-17000 Municipal Services Center A, B, & C Roof 0 0 0 19,000 0 0 0 19,000 Replacement Total Transfer Transfer from Vehicle Maintenance Fund PF-16006 PF-17000 Municipal Service Center Lighting, Mechanical, and Electrical Improvements Municipal Services Center A, B, & C Roof Replacement Total Transfer Transfer from Cubberley Infrastructure O 43,880 0 19,000 0 0 0 19,000 O 31,711 263,198 0 0 0 0 263,198 0 O 0 380,000 0 0 0 380,000 O 31,711 263,198 380,000 0 0 0 643,198 PF-14000 Cubberley Roof Replacements 55,126 Total Transfer O 0 0 0 0 0 0 55,126 0 0 0 0 0 0 0 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 85 CAPITAL IMPROVEMENT FUND Project Number Project Title FY 2015 Actuals FY 2016 Estimate FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 5 -Year Total Transfer from University In -Lieu Parking Fund PE -15007 New Downtown Parking Garage Total Transfer Bond Proceeds O 1,300,000 O 1,300,000 0 0 O 2,741,000 O 2,741,000 0 O 2,741,000 O 2,741,000 PG 13003 Golf Reconfiguration & Baylands Athletic Center Improvements Total Bond Proceeds 0 O 6,148,437 0 0 0 0 6,148,437 0 O 6,148,437 0 0 0 0 6,148,437 Grants/Other Revenue FD -12000 Als Ekg Monitor Replacement: Stanford 124,841 0 0 0 0 0 0 0 University AC 14000 Art Center Auditorium Audio, Visual, And 0 50,000 0 0 0 0 0 0 Furnishings: Donation PE -13011 Charleston/Arastradero Corridor Project: 0 0 225,000 225,000 0 0 0 450,000 Caltrans Grant PE -13011 Charleston/Arastradero Corridor Project: VTA 0 0 500,000 500,000 0 0 0 1,000,000 Grant PE -17010 Civic Center Electrical Upgrade & EV Charger 0 0 0 220,000 0 40,000 0 260,000 Installation: BAAQMD Grant PF-15005 Emergency Facilities Improvement: lnsruance 64,762 423,000 0 0 0 0 0 0 Reimbursement FD -14002 Fire Ringdown System Replacement: Stanford 0 0 24.000 0 0 0 0 24,000 University PF-14002 Fire Station 1 Improvements: Other 205 0 0 0 0 0 0 0 PE -18004 Fire Station 4 Replacement: Certificates of 0 0 0 0 1,579,000 0 0 1,579,000 Participation LB 11000 Furniture & Technology For Library Projects: 18,248 0 0 0 0 0 0 0 Donation PG 13003 Golf Reconfiguration & Baylands Athletic Center 0 0 2,935,944 0 0 0 0 2,935,944 Improvements: SF Creek Joint Powers PG 13003 Golf Reconfiguration & Baylands Athletic Center 995,854 183,976 0 0 0 0 0 0 Improvements: Soil Imports Highway 101 Pedestrian/Bicycle Overpass PE -11011 Project: Grants from OBAG and County for 0 0 0 0 6,350,000 2,000,000 0 8,350,000 Pedestrian/Bicycle Overpass Project PE -18000 New California Avenue Area Parking Garage: 0 0 0 0 9,487,000 0 0 9,487,000 Certificates of Participation PE -15001 New Public Safety Building: Certificates of 0 0 0 0 52,250,000 0 0 52,250,000 Participation PE -12011 Newell Road/San Francisquito Creek Bridge 0 0 0 0 2,500,000 0 0 2,500,000 Replacement: Caltrans & Silicon Valley Water PF-16003 Parking Lot Q Elevator Modernization: 0 0 25,591 0 0 0 0 25,591 Homeowners Association Reimbursement PF-07011 Roth Building Maintenance: Other 0 2,596,000 0 0 0 0 0 0 PL -00026 Safe Routes To School: Other 37,931 0 0 0 0 0 0 0 PE -86070 Street Maintenance: Other 946,421 0 0 0 0 0 0 0 PE -86070 Street Maintenance: Vehcile License Fee 0 385,000 385,000 385,000 385,000 385,000 385,000 1,925,000 PL -05030 Traffic Signal and Intelligent Transportation System Upgrades: Other (6,718) 0 0 O 0 0 0 0 86 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Project Number PL -12000 Other Other Project Title Transportation and Parking Improvements: TDA Grant Library Bond Funding to be returned to General CIP Infrastructure Contingency Reserve: Certificates of Participation Total Grants/Other Revenue Total Revenue Total Sources Use of Funds FY 2015 Actuals 97,712 0 0 2,279,257 27,531,079 FY 2016 Estimate 0 1,051,500 0 4,689,476 40,409,469 FY 2017 Adopted 0 0 0 4,095,535 43,352,654 0 0 0 0 1,330,000 44,243,475 0 30,000,000 102,551,000 142,396,927 FY 2020 0 0 0 2,425,000 29,556,665 0 0 0 385,000 26,938,195 5 -Year Total 0 0 30,000,000 110,786,535 286,487,916 104,740,07 98431,031 96,084,122 72,127,097 169,518,398 89,785,175 76,612,355 504,127,147 8 Buildings & Facilities PF-93009 Americans With Disabilities Act Compliance 17,087 445,683 367,263 143,471 189,289 191,700 200,368 1,092,091 Art Center Auditorium Audio, Visual, And AC -14000 Furnishings 44,785 195,068 0 0 0 0 0 0 PF-07000 Art Center Electrical and Mechanical Upgrades 3,010 0 0 0 0 0 0 0 PE -14018 Baylands Boardwalk Improvements 14,266 74,277 422,191 0 1,000,000 0 0 1,422,191 PE -17006 Baylands Flood Protection Levee Improvements 0 0 1,000,000 0 0 0 0 1,000,000 AC 14001 Baylands Nature Interpretive Center Exhibit 0 0 56,000 0 0 0 0 56,000 Improvements PE -15029 Baylands Nature Interpretive Center Facility 21,266 191,641 676,546 0 0 0 0 676,546 Improvements PF-01003 Building Systems Improvements 85,326 405,836 310,481 238,599 241,801 245,090 301,948 1,337,919 PE -17004 California Ave District Gateway Signs 0 0 0 150,000 0 0 0 150,000 PF-14004 California Avenue Parking District Parking 0 175,333 29,600 138,582 0 0 0 168,182 Improvements AC -09001 Children's Theatre Replacement And Expansion 97,001 0 0 0 0 0 0 0 PE -09003 City Facility Parking Lot Maintenance 330,703 74,015 607,594 80,652 361,845 662,056 78,138 1,790,285 PE -12017 City Hall First Floor Renovations 2,849,495 963,474 161,995 0 0 0 0 161,995 PE -17002 City Hall Floor 3 Remodel 0 0 440,000 0 0 0 0 440,000 PE -17008 City Hall Floor 4 Remodel 0 0 350,000 0 0 0 0 350,000 PE -17009 City Hall Floor 5 Remodel 0 0 400,000 0 0 0 0 400,000 PF-16004 City Hall Parking Garage LED Lighting 0 20,608 225,000 0 0 0 0 225,000 PE -17010 Civic Center Electrical Upgrade & EV Charger 0 0 650,000 0 0 0 0 650,000 Installation PE -18016 Civic Center Fire Life Safety and Electrical Upgrades 0 0 0 142,884 763,439 161,823 0 1,068,146 PF-01002 Civic Center Infrastructure Improvements 42,329 0 0 0 0 0 0 0 PE -15020 Civic Center Waterproofing Study and Repairs 0 39,048 243,113 0 0 0 0 243,113 PF-11001 Council Chamber Carpet Replacement 80,000 0 0 0 0 0 0 0 PF-14000 Cubberley Roof Replacements 333,909 0 0 0 0 0, 0 0 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 87 CAPITAL IMPROVEMENT FUND Project Number PE -09005 PF-15005 PF-02022 FD -14002 PF-14002 PE -15003 PE -18004 FD -13000 PF-05003 LB -11000 PD -14000 PE -09010 PE -14015 PE -09006 PF-16006 PF-17000 PE -18000 PE -15007 PE -15001 AC -09002 PG -09003 PF-16003 AC -18000 AC -17000 PE -98020 PE -11000 PF-15000 PF-00006 PF-07011 PF-04000 PE -13012 PE -11012 PF-14003 PE -15011 Project Title Downtown Library Improvements Emergency Facilities Improvement Facility Interior Finishes Replacement Fire Ringdown System Replacement Fire Station 1 Improvements Fire Station 3 Replacement Fire Station 4 Replacement Foothills Fire Cameras Foothills Park Interpretive Center Improvements Furniture & Technology For Library Projects Internal Alarm System Replacement Library & Community Center - Temporary Facilities Lucie Stern Buildings Mechanical and Electrical Upgrades Mitchell Park Library and Community Center Municipal Service Center Lighting, Mechanical, and Electrical Improvements Municipal Services Center A, B, & C Roof Replacement New California Avenue Area Parking Garage New Downtown Parking Garage New Public Safety Building New Sound System For Lucie Stern Community Theatre Park Maintenance Shop Remodel Parking Lot Q Elevator Modernization Performing Arts Venue Seat Replacement Performing Arts Visual Venues Soft Goods Replacement Public Safety Building Project Rinconada Library New Construction and Improvements Rinconada Pool Locker Room Roofing Replacement Roth Building Maintenance Security System Improvements Structural Assessment of City Bridges Temporary Main Library University Avenue Parking Improvements Ventura Buildings Improvements Total Building & Facilities FY 2015 Actuals FY 2016 Estimate FY 2017 Adopted FY 2018 FY 2019 FY 2020 5 -Year Total O 40,889 0 0 0 0 0 0 64,762 185,238 0 0 0 0 0 0 398,707 98,065 499,795 195,766 214,289 166,700 225,368 1,301,918 O 0 157,500 0 0 0 0 157,500 6,709 105,357 379,020 0 0 0 0 379,020 O 811,308 6,352,703 55,803 0 0 0 6,408,506 O 0 0 0 905,526 6,988,799 0 7,894,325 O 0 65,000 0 0 0 0 65,000 82,980 0 0 0 0 0 0 0 1,092,122 190,695 0 0 0 0 0 0 O 0 78,000 0 0 0 0 78,000 15,580 9,935 117,155 0 0 0 0 117,155 97,217 112,376 2,817,970 0 0 0 0 2,817,970 6,000,980 439,266 2,883,927 0 0 0 0 2,883,927 O 41,215 1,433,328 0 0 0 0 1,433,328 0 0 0 1,942,328 0 0 0 1,942,328 O 0 1,371,572 8,983,526 0 0 0 10,355,098 O 182,778 1,420,977 120,977 11,919,829 44,404 0 13,506,187 O 1,118,935 3,213,712 173,089 50,177,763 3,160,324 0 56,724,888 86,017 0 0 0 0 0 0 0 O 88,419 6,000 0 0 0 0 6,000 O 20,608 150,000 0 0 0 0 150,000 O 0 0 75,000 0 0 0 75,000 O 0 55,000 0 0 0 0 55,000 35,378 0 0 0 0 0 0 0 10,041,940 309,762 1,025,278 0 0 0 0 1,025,278 265 441,215 0 0 0 0 0 0 20,412 564,951 356,735 706,942 249,289 451,700 370,368 2,135,034 8,375 4,313 45,888 0 0 0 0 45,888 O 59,768 0 0 0 0 0 0 848 185,393 0 0 0 0 0 0 59,239 8,900 88,116 0 0 0 0 88,116 19,211 52,741 447,687 131,759 23,917 24,563 0 627,926 O 58,485 779,328 40,600 0 0 0 819,928 21,949,919 7,715,595 29,684,474 13,319,978 66,046,987 12,097,159 1,176,190 122,324,788 88 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Project Number Project Title Parks & Open Space AC -86017 PG -17000 OS -09002 PE -15028 PG -06003 PE -16000 PE -17005 PE -13008 PG -15000 PE -18006 PE -13020 PG -14002 PE -13005 PG -13002 PE -13016 PE -12012 PE -21000 PG -17001 PO -12003 PG -18000 PG -12002 PG -13003 PE -13010 PE -18012 PG -11000 PE -14010 PE -12013 PE -17000 PE -18010 PG -11002 OS -09001 OS -00002 0S-00001 PE -15022 PG -09002 PE -17001 Art In Public Spaces Baylands Comprehensive Conservation Plan Baylands Emergency Access Levee Repair Baylands Levee Improvements Feasibility Benches, Signage, Walkways, Perimeter Landscaping Bol Park Improvements Boulware Park Improvements Bowden Park Improvements Buckeye Creek Hydrology Study Byxbee Park Completion Byxbee Park Trails Cameron Park Improvements City Hall/King Plaza Landscape El Camino Park Playing Fields And Amenities El Camino Park Restoration Eleanor Pardee Park Improvements Foothills Park Improvement Project Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Comprehensive Conservation Plan Foothills Wildland Fire Mitigation Program Golf Course Net and Artificial Turf Replacement Golf Course Tree Maintenance Golf Reconfiguration & Baylands Athletic Center Improvements Greer Park Renovations Hoover Park Improvements Hopkins Park Improvements (Formerly Pe - 07001) Latp Site Dev Preparation And Security Improve Magical Bridge Playground Mitchell Park Adobe Creek Bridge Replacement Mitchell Park Improvements Monroe Park Improvements (Formerly Pe - 11003) Off -Road Pathway Resurfacing And Repair Open Space Lakes And Pond Maintenance Open Space Trails and Amenities Palo Alto Community Gardens Irrigation System Park and Open Space Emergency Repairs Park Restroom Installation and Renovation FY 2015 Actuals FY 2016 Estimate FY 2017 Adopted FY 2020 FY 2021 5 -Year Total 104,228 75,890 534,423 212,470 880,700 240,012 125,958 1,993,563 O 0 330,000 0 0 0 0 330,000 300 0 265,602 0 0 0 0 265,602 58,500 441,500 0 0 0 0 0 0 94,783 113,343 245,951 150,000 150,000 150,000 150,000 845,951 O 0 0 0 0 275,132 0 275,132 O 0 45,000 0 0 50,666 400,000 495,666 72,434 350,405 0 0 0 0 0 0 O 0 190,382 0 0 0 0 190,382 O 0 0 0 2,636,252 354,019 0 2,990,271 65,493 249,932 19,183 0 0 0 0 19,183 O 0 0 0 0 159,994 0 159,994 38,965 114,026 0 0 0 0 0 0 31,296 0 0 0 0 0 0 0 2,038,013 3,694,648 0 0 0 0 0 0 539 31,597 0 0 0 0 0 0 O 0 0 0 0 0 285,423 285,423 O 0 0 0 0 0 300,000 300,000 5,000 36,498 0 0 0 0 0 0 O 0 0 770,000 0 0 0 770,000 33,182 0 0 0 0 0 0 0 104,440 125,106 10,291,001 0 0 0 0 10,291,001 10,505 258,076 0 0 O 0 49,335 0 82,500 0 0 0 0 0 0 O 0 0 O 530,804 580,139 O 0 0 1,541 0 0 0 0 0 0 0 3,051,114 180,511 0 0 0 0 0 0 O 0 250,000 0 0 0 0 250,000 O 0 0 0 74,110 1,408,311 0 1,482,421 7,700 270,998 0 0 0 0 0 0 159,545 143,056 199,080 121,143 121,713 122,300 123,192 687,428 17,584 24,591 65,409 45,000 45,000 45,000 45,000 245,409 170,594 383,385 235,859 175,000 175,000 175,000 175,000 935,859 8,832 228,520 0 0 0 0 0 0 69,196 69,828 111,157 75,000 75,000 75,000 75,000 411,157 O 0 0 0 0 0 0 0 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 89 CAPITAL IMPROVEMENT FUND Project Number PF-12001 PE -13003 PE -21001 PG -14001 PG -14000 PE -08001 PE -12003 PE -18015 PG -12004 PG -11003 PG -14003 PG -12001 PG -13001 Project Title Parks And Pwd Trees Work Space Impry Parks, Trails, Open Space, & Recreation Master Plan Pearson Atascadero Improvement Project Peers Park Improvements Ramos Park Improvements Rinconada Park Improvements Rinconada Park Master Plan and Design Robles Park Improvements Sarah Wallis Park Improvements Scott Park Improvements (Formerly Pe -11004) Seale Park Improvements Stanford/Palo Alto Playing Fields Netting Stanford/Palo Alto Playing Fields Soccer Turf Replacement PG -06001 Tennis and Basketball Court Resurfacing Total Parks & Open Space FY 2015 FY 2016 Actuals Estimate 796 354,084 0 0 259,797 0 FY 2017 Adopted 0 0 FY 2018 0 0 FY 2019 0 0 0 0 5 -Year Total 0 0 0 0 0 0 306,595 306,595 O 0 0 0 0 229,019 0 229,019 O 0 0 199,019 0 0 0 199,019 4,325 0 0 3,616,080 0 0 0 3,616,080 63,013 151,800 5,429 0 0 0 0 5,429 O 0 0 0 0 0 755,722 755,722 O 16,998 48,002 0 0 0 0 48,002 73,967 25,415 0 0 0 0 0 0 O 0 0 354,019 0 0 0 354,019 O 0 50,000 0 0 0 0 50,000 7,238 999,305 493,437 0 0 0 0 493,437 10,965 362,790 497,460 215,000 215,000 215,000 215,000 1,357,460 6,740,672 8,608,015 13,926,710 5,932,731 4,372,775 3,499,453 3,487,694 31,219,363 Streets and Sidewalks P0-12001 Curb and Gutter Repairs 367,695 204,669 447,063 172,364 174,317 176,324 179,377 1,149,445 PL -11001 Dinah Summerhill Pedestrian/Bicycle Path 0 2,411 113,641 0 0 0 0 113,641 PE -13017 El Camino Median Landscape Improvements 4,786 34,208 326,445 0 0 0 776,000 1,102,445 PE -12011 Newell Road/San Francisquito Creek Bridge 57,415 946,570 25,000 2,500,000 0 0 0 2,525,000 Replacement PL -11003 Palo Alto - Traffic Signal Central System 364,472 0 0 0 0 0 0 0 Upgrade P0-89003 Sidewalk Repairs 2,714,017 3,127,568 2,437,177 1,900,327 1,905,466 1,910,743 1,918,772 10,072,485 P0-11000 Sign Reflectivity Upgrade 17,475 97,525 94,411 50,000 50,000 50,000 50,000 294,411 P0-05054 Street Lights Improvements 61,434 95,248 467,982 164,484 164,875 165,276 165,887 1,128,504 PE -86070 Street Maintenance 5,228,421 11,579,218 6,634,615 5,762,280 5,779,638 3,778,078 3,805,201 25,759,812 PE -13014 Streetlights Condition Assessment 1,686 250,286 5,078 0 0 0 0 5,078 P0-11001 Thermoplastic Lane Marking and Striping 75,696 101,313 128,652 83,250 83,472 83,702 84,050 463,126 PE -16002 Traffic Circle Improvements 648 100,000 0 0 0 0 0 0 Total Streets and Sidewalks Traffic and Transportation PL -04010 PL -11002 PE -13011 PL -14000 PL -15002 Bicycle and Pedestrian Plan -Implementation Project California Avenue- Transit Hub Corridor Project Charleston/Arastradero Corridor Project Churchill Avenue Enhanced Bikeway Downtown Automated Parking Guidance Systems, Access Controls, and Revenue Collection Equipment 8,893,745 16,539,016 10,680,064 10,632,705 8,157,768 6,164,123 6,979,287 42,613,947 626,746 2,051,940 2,242,795 3,666,422 3,673,079 3,680,002 4,681,321 17,943,619 5,597,473 466,946 199,705 0 0 0 0 199,705 525,247 1,028,537 3,128,332 160,476 3,164,809 3,169,259 0 9,622,876 39,108 129,790 106,529 1,037,670 39,177 0 0 1,183,376 O 62,036 129,724 2,030,045 31,247 0 0 2,191,016 90 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Project Number PL -16001 PL -16002 PL -15004 PL -15001 PE -11011 PL -14001 PL -16000 PL -17001 PL -15003 PL -00026 PL -05030 PL -12000 Project Title Downtown Mobility and Safety Improvements Downtown Parking Management & System Implementation Downtown Parking Wayfnding Embarcadero Road at El Camino Real Improvements Highway 101 Pedestrian/Bicycle Overpass Project Midtown Connector Quarry Road Improvements Railroad Grade Separation Residential Preferential Parking Safe Routes To School Traffic Signal and Intelligent Transportation System Transportation and Parking Improvements FY 2015 Actuals 0 0 18,365 4,750 640,516 114,667 0 0 0 92,728 783,214 369,366 FY 2016 Estimate 0 0 60,711 815,024 1,737,360 58,766 92,004 0 368,500 247,271 1,139,064 471,518 FY 2017 Adopted 563,143 0 657,600 570,112 338,385 210,218 822,007 834,696 330,045 463,376 985,497 574,472 FY 2018 815,669 1,722,970 93,359 1,293,662 331,125 0 22,887 1,036,084 31,247 217,246 416,030 451,667 FY 2019 68,296 231,889 97,093 1,795,409 11,340,065 0 0 37,527 0 221,936 419,671 460,734 FY 2020 FY 2021 0 241,164 100,977 47,225 0 250,811 105,016 0 O 0 O 0 O 0 O 0 O 0 226,814 231,886 423,458 427,397 470,163 554,970 5 -Year Total 1,447,108 2,446,834 1,054,045 3,706,408 12,009,575 210,218 844,894 1,908,307 361,292 1,361,258 2,672,053 2,512,006 Total Traffic and Transportation 8,812,180 8,729,467 12,156,636 13,326,559 21,580,932 8,359,062 6,251,401 61,674,590 Unallocated Salaries and Benefits AS -10000 Salaries and Benefits - Capital Improvement Fund CIP Projects 22,000 2,076,773 1,739,291 1,793,653 2,465,997 3,325,789 4,380,511 13,499,674 Total Unallocated Salaries and Benefits 22,000 2,076,773 1,739,291 1,793,653 2,465,997 3,325,789 4,380,511 13,499,674 Total Project Expenses 46,418,516 43,668,866 68,187,175 45,005,626 102,624,459 33,445,586 22,275,083 271,332,362 Operating Transfers Out PL -15002 University Ave Parking District 300,000 0 0 0 0 0 0 0 Other Parking In -Lieu Fund: Repayment 0 2,030,697 0 0 0 0 0 0 PF 16006 Municipal Service Center Lighting, Mechanical, 0 0 13,325 0 0 0 0 13,325 and Electrical Improvements: Reapyment Debt Service Total Transfer 300,000 2,030,697 13,325 0 0 0 0 13,325 Certificates of Participation 0 0 0 0 6,665,429 6,665,429 6,665,429 19,996,287 Reserves Total Debt Service O 0 0 0 6,665,429 6,665,429 6,665,429 19,996,287 Total Expenses 46,718,516 45,699,563 68,200,500 45,005,626 109,289,888 40,111,015 28,940,512 291,341,974 Reserve: Instrastructure Contingency Reserve: For Existing Capital Projects (fund balance) Reserve: Library Bond Proceeds O 0 0 0 30,000,000 30,000,000 30,000,000 90,000,000 O 29,930,249 0 0 0 0 0 0 5,349,000 5,349,000 5,349,000 5,349,000 5,349,000 5,349,000 5,349,000 26,745,000 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 91 CAPITAL IMPROVEMENT FUND Project Number Project Title Reserve: Golf Course Reserve: Roth Building & TDAs Reserve: Infrastructure Plan Total Reserves Total Ending Fund Balance (Infrastructure Reserve) FY 2015 Actuals 0 0 0 5,349,000 52,672,562 FY 2016 Estimate 1,179,830 3,640,132 6,081,105 46,180,316 6,551,152 FY 2017 Adopted 0 3,685,014 7,098,839 16,132,853 11,750,769 FY 2018 FY 2019 0 3,730,659 10,372,590 19,452,249 0 3,777,081 18, 441, 549 57,567,630 7,669,221 2,660,880 FY 2020 0 3,824,291 5,381,721 0 3,872,304 887,602 44,555,012 40,108,906 5,119,148 7,562,937 5 -Year Total 0 18,889,350 42,182,301 177,816,651 34,968,522 Total Uses 104,740,07 98 431,031 96,084,122 72,127,097 169,518,398 89,785,175 76,612,355 504,127,147 8 92 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET City of Palo Alto 2017-2021 Proposed Capital Improvement Program, General Fund Buildings and Facilities 1 AC -14001 Baylands Nature Interpretive Center Improvements 2 AC -17000 Performing Arts Visual Venues Soft Goods Replacement 3 AC -18000 Performing Arts Venue Seat Replacement 4 PD -14000 Internal Alarm System Replacement 5 PE -09006 Mitchell Park Library and Community Center 6 PE -11000 Rinconada Library New Construction and Improvements 7 PE -11012 Temporary Main Library 8 PE -12017 City Hall First Floor Renovations 9 PE -14015 Lucie Stern Buildings Mechanical and Electrical Upgrades 10 PE -14018 Baylands Boardwalk Improvements 11 PE -15001 New Public Safety Building 12 PE -15003 Fire Station 3 Replacement 13 PE -15007 New Downtown Parking Garage 14 PE -15011 Ventura Buildings Improvements 15 PE -15020 Civic Center Waterproofing Study and Repairs 16 PE -15029 Baylands Nature Interpretive Center Facility Improvements 17 PE -17002 City Hall Floor 3 Remodel 18 PE -17004 California Avenue District Gateway Signs 19 PE -17006 Baylands Flood Protection Levee Improvements 20 PE -17008 City Hall Floor 4 Remodel 21 PE -17009 City Hall Floor 5 Remodel 22 PE -17010 Civic Center Elec Upgrade & EV Charger Installation 23 PE -18000 New California Avenue Area Parking Garage 24 PE -18004 Fire Station 4 Replacement 25 PE -18016 Civic Center Fire Life Safety and Electrical Upgrades 26 PF-07011 Roth Building Maintenance 27 PF-14002 Fire Station 1 Improvements 28 PF-14004 California Avenue Parking District Parking Improvements 29 PF-16003 Parking Lot Q Elevator Modernization 30 PF-16004 City Hall Parking Garage LED Lighting 31 PF-16006 MSC, Mechanical, and Electrical Improvements 32 PF-17000 Municipal Services Center A, B, & C Roof Replacement 33 PE -15007 New Downtown Parking Garage Parks and Open Space 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 OS -00002 Open Space Lakes and Pond Maintenance OS -09002 Baylands Emergency Access Levee Repair PE -08001 Rinconada Park Improvements PE -12003 Rinconada Park Master Plan and Design PE -13020 Byxbee Park Trails PE -16000 Bol Park Improvements PE -17000 Mitchell Park Adobe Creek Bridge Replacement PE -17005 Boulware Park Improvements PE -18006 Byxbee Park Completion PE -18010 Mitchell Park Improvements PE -18012 Hoover Park Improvements PE -18015 Robles Park Improvements PE -21000 Foothills Park Improvement Project PE -21001 Pearson Arastradero Improvement Project PG -12001 Stanford/Palo Alto Playing Fields Netting PG -12004 Sarah Wallis Park Improvements PG -13001 Stanford/Palo Alto Playing Fields Soccer Turf Replace PG -13003 Golf Reconfiguration & Baylands Athletic Center Improvements PG -14000 Ramos Park Improvements PG -14001 Peers Park Improvements PG -14002 Cameron Park Improvements PG -14003 Seale Park Improvements PG -15000 Buckeye Creek Hydrology Study PG -17000 Baylands Comprehensive Conservation Plan PG -17001 Foothills Park, Pearson Arastradero Preserve & Esther Clark PG -18000 Golf Course Net and Artificial Turf Replacement Streets and Sidewalks 1 PE -12011 Newell Road/San Francisquito Creek Bridge Replace 2 PE -13017 El Camino Median Landscape Improvements Traffic and Transportation I PE -I 101 I Highway 101 Pedestrian/Bicycle Overpass Project 2 PE -1301I Charleston/Arastradero Corridor Project 3 PL -14000 Churchill Avenue Enhanced Bikeway 4 PL -14001 Midtown Connector 5 PL15001 Embarcadero Road at El Camino Real Improvements 6 PL -15002 Downtown Automated Parking Guidance Systems, Access Controls and Revenue Collections Equipment 7 PL -16000 Quarry Road Improvements and Transit Center Access Note: Project locations are approximate 1r r J � L71 C 01411 \ '7/7.-7- p�p�,� 1�`- � �. '� _ ITT"i ce I JJ I�Ir-• �' �-� W r1 -J ^ /2°-",--:,-,-- -- .. i E� I L� 1 1 /7` �,t I L ..7=1— •TI I r_ NX fll r s�L9�lf� ��,� 1 - -,.__. _„,_111-1:ji ¢ .1-= I 1 ra '4 . % .� :-# - l i d Ill , IF tL�V�_t1-.r- 1I p '�uL--- II 11_701-1E,'1.-- I II r— _ ":` p� ��' ° ' ❑1.Fr ❑C❑CCI Nl. Foothills Park i ID E DO Dill w �l _ 11.0 �I_JCr I — J`r _M =1f I �1 -IP u I —1N-'rIrr--1 fjjTrr 7 .I I D„ N 11- N1 I1 n 1 _ - '1,r CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 93 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Buildings and Facilities CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 95 CAPITAL IMPROVEMENT FUND Palo Alto Airport Terminal, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-93009 Americans With Disabilities Act Compliance Description This project provides funding for accessibility upgrades to City facilities and equipment. It includes continued funding for improvements such as path of travel, restroom upgrades, drink- ing fountains, and counters. This funding will also be utilized for other CIP project design or construction phases where accessibility improvements are identified. Justification In order to comply with the Americans with Disabilities Act of 1990 and related regulations, the City prepared a Transition Plan and Self -Evaluation Final Study that identified physical obstacles and described improvements to make facilities, programs, and services accessible. Implementa- tion of this program is ongoing. Supplemental Information Projects identified for upcoming work include: Fiscal Year 2017: ADA Transition Plan completion; Restroom Upgrades at Children's Theatre Fiscal Year 2018: Restroom Upgrades at Ventura Community Center Fiscal Year 2019: Accessibility Upgrades at Foothills Park Fiscal Year 2020: Restroom Upgrades at Community Theater Fiscal Year 2021: To be determined 96 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2016 Budget FY2016 Est. FY 2021 S Year CIP Beyond 5 Total Year CIP N/A 670,618 445,683 367,263 143,471 189,289 191,700 200,368 1,092,091 N/A 670,618 445,683 367,263 143,471 189,289 191,700 200,368 1,092,091 Ex oenciture Schedule 0 Total N/A O N/A Project Phase Construction Design Total Prior Years N/A N/A N/A FY 2016 FY2016 Budget Est. 606,715 63,903 670,618 445,683 0 445,683 FY 2017 367,263 0 367,263 FY 2018 143,471 0 143,471 FY 2019 189,289 0 189,289 FY 2020 191,700 0 191,700 S Year CIP FY 2021 Total 200,368 1,092,091 0 0 200,368 1,092,091 Beyond 5 Year CIP Total 0 N/A O N/A O N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Access Goal: C-5 Policy: C-32 Program: C-27 Historic Resources Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 97 CAPITAL IMPROVEMENT FUND Baylands Boardwalk, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 2775 Embarcadero Way Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Spring 2015 Initial Project Completion: Fall 2015 Revised Project Start: Revised Project Completion: Spring 2019 Project Number: PE -14018 Baylands Boardwalk Improvements Description This project provides funding for design and construction of a replacement boardwalk at the Baylands Nature Interpretive Center. Justification The Baylands Nature Interpretive Center serves 80,000 visitors annually, approximately 2,900 of whom are elementary school students. The Baylands Interpretive Center Boardwalk provides a unique opportunity for visitors to view a pristine salt marsh habitat that is home to the endan- gered clapper rail and salt marsh harvest mouse. In 2014, the boardwalk was closed due to safety concerns. In order to reopen the boardwalk, safety issues and structural improvements need to be addressed. Supplemental Information A structural feasibility study has been completed. The feasibility study concluded that the existing boardwalk can be replaced, and informed stability needs, slope and landing improve- ments, plank replacement and interpretive information nodes replacement. Before construction can begin, various regulatory permits are expected to be needed for con- struction of improvements. The lead time for permit approval may be significant and is being evaluated during the feasibility study process. Agencies from whom permits are needed may include United Stated Fish and Wildlife Services, Army Corps of Engineers, and San Francisco Bay Conservation and Development Commission. 98 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2017-2021 CIP: Project schedule revised to include design and construction phases. Design and construction budget added through Fiscal Year 2016 Council action included in project budget. Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Design Total Prior Years FY 2016 Budget FY2016 Est. FY 2017 14,266 96,468 74,277 422,191 14,266 96,468 74,277 422,191 0 14,266 14,266 FY 2016 Budget 50,000 46,468 96,468 FY 2018 FY 2019 O 1,000,000 O 1,000,000 FY 2020 Expenditure Schedule FY2016 Est. 0 FY 2017 0 74,277 422,191 74,277 422,191 FY 2018 FY 2019 O 1,000,000 O 0 O 1,000,000 0 0 FY 2020 Operating Impact This project is not anticipated to impact operating expenses. 0 0 0 FY 2021 5 Year CIP Total O 1,422,191 O 1,422,191 FY 2021 5 Year CIP Total O 1,000,000 0 422,191 O 1,422,191 Beyond 5 Year CIP Total O 1,510,734 O 1,510,734 Beyond 5 Year CIP Total O 1,000,000 O 510,734 O 1,510,734 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: CEQA review will be required Potential Board/Commission Review: Architectural Review Board Historic Resources Board Parks and Recreation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 99 CAPITAL IMPROVEMENT FUND r Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto Baylands Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Fall 2017 Revised Project Start: Revised Project Completion: Project Number: PE -17006 Baylands Flood Protection Levee Improvements Description This project provides funding for design of improvements to the existing network of flood pro- tection levees in the Palo Alto Baylands between San Francisquito Creek and Mountain View. The project will be designed to provide 1% (100 -year) protection from tidal flooding, including the impacts of 50 years of future sea level rise. Justification Approximately 2,700 properties in Palo Alto are subject to tidal flooding and are thereby required to purchase flood insurance and face restrictions on construction of new or remodeled buildings. Future construction of this project would provide flood protection, as well as relief to residents and businesses from flood insurance costs and building restrictions. Supplemental Information This project will be implemented as an element of the San Francisquito Creek Joint Powers Authorityis (JPA) SAFER Bay Project, which is designing improvements to the Bayfront levees between Mountain View and Redwood City. The project will also be coordinated with the Santa Clara Valley Water District and the City of Mountain View, who are pursuing independent stud- ies of potential levee improvements. Funding for project design is being requested at this time. Construction funding will likely be sought through a regional ballot measure for a special tax or assessment in the affected communities. 100 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET Significant Changes 2017-2021 CIP: Project established. CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5Year CIP Beyond 5 Total Year CIP Total Design Total Project Phase Design Total 0 Prior Years 0 0 0 0 FY 2016 Budget 0 0 O 1,000,000 O 1,000,000 0 0 0 Expenciture Schedule FY2016 Est. 0 0 O 1,000,000 O 1,000,000 01 0 0 0 FY 2020 0 0 O 1,000,000 O 1,000,000 FY 2021 5 Year CIP Total O 1,000,000 O 1,000,000 O 1,000,000 O 1,000,000 Beyond 5 Year CIP Total O 1,000,000 O 1,000,000 Operating Impact No changes to City operating expenses are anticipated as a result of this project, since the exist- ing levees are and the improved levees will be maintained by the Santa Clara Valley Water Dis- trict. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Natural Hazards Goal: N-10 Policy: N-52 Program: N-76 Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission San Francisquito Creek Joint Powers Authority Environmental Impact Analysis: This project may require environmental review CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 101 CAPITAL IMPROVEMENT FUND Baylands Nature Interpretive Center, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Baylands Nature Interpretive Center Managing Department: Community Services IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Summer 2017 Revised Project Start: Revised Project Completion: Project Number: AC -14001 Baylands Nature Interpretive Center Exhibit Improvements Description This project provides funding to replace worn out or non-functioning exhibits at the aging Bay - lands Nature Interpretive Center including signage and graphics to make the facility more visi- ble and usable for science programs, public use, and facility rentals. Justification The Baylands Interpretive Center facility serves approximately 129 classes and camps, 3,000 elementary students, and 80,000 visitors annually. The number of annual visitors increased with the opening of an adjacent Eco Center building operated by the Environmental Volunteers. Exhibit improvements are needed to effectively serve these visitor levels. Supplemental Information Replacement of exhibits will be completed in coordination with the Baylands Nature Interpre- tive Center Facility Improvements project. 102 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Prior Funding Source Years FY 2016 Budget FY2016 Est. 0 0 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total O 56,000 O 56,000 O 56,000 O 56,000 Ex 0 0 oenciture Schedule O 56,000 0 56,000 O 56,000 0 56,000 Project Phase Prior Years FY 2016 FY2016 Budget Est. FY 2017 FY 2018 0 0 5 Year CIP FY 2021 Total Beyond 5 Year CIP Total Construction Total O 56,000 O 56,000 0 0 56,000 56,000 0 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 0 0 56,000 56,000 0 56,000 0 56,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Planning and Transportation Facilities Commission Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to be categorically exempt from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 103 CAPITAL IMPROVEMENT FUND Baylands Nature Interpretive Center, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Baylands Nature Interpretive Center Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Spring 2015 Initial Project Completion: Spring 2016 Revised Project Start: Winter 2015 Revised Project Completion: Spring 2017 Project Number: PE -15029 Baylands Nature Interpretive Center Facility Improvements Description This project provides funding for renovation improvements to the Baylands Nature Interpretive Center including replacement of decking, railing, structural framing members, exterior wood siding, flooring, cabinetry, and/or doors and restrooms. Justification Due to its age and exposure to the elements, the Baylands Nature Interpretive Center is in need of structural and maintenance improvements. These improvements will enhance public use and afford opportunities for science programs and facility rentals. Supplemental Information The potential need for regulatory permits is being evaluated during the design phase. Reloca- tion of classes to an alternative site will be required during the construction phase. Significant Changes 2017-2021 CIP: This project has been determined to be subject to CEQA, resulting in an exten- sion of the schedule and increased design costs. Additional construction budget has been added to provide funding for ADA restroom renovations needs identified during the design phase. 2016-2020 CIP: Project schedule revised to include design and construction phases and earlier start for the design phase. 104 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2016 Budget 21,265 546,187 21,265 546,187 FY2016 Est. 0 0 0 191,641 676,546 191,641 676,546 Ex 0 0 oenciture Schedule FY 2021 S Year CIP Beyond 5 Total Year CIP O 676,546 O 676,546 Total 0 889,452 O 889,452 Project Phase Construction Design Total Prior Years 0 21,265 21,265 FY 2016 FY2016 Budget Est. 505,000 41,187 546,187 191, 641 0 191,641 FY 2017 606,546 70,000 676,546 FY 2018 0 0 FY 2019 0 0 FY 2020 0 0 5Year CIP Beyond 5 FY 2021 Total Year CIP 606,546 O 70,000 O 676,546 Total 798,187 O 91,265 O 889,452 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: CEQA review will be required Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 105 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-01003 AC gas package unit Municipal Services Center Building C, January 2015 Building Systems Improvements Description This project provides funding for electrical, mechanical, plumbing, structural, and security upgrades as required at various City facilities. Upgrades may include main and emergency power sources, light fixtures, fire alarm systems, heating and ventilation equipment, Building Management System (BMS) controls, structural reinforcements or repair, security card access and camera systems. Justification This project allows upgrades to the electrical systems in facilities with systems that are over- loaded or are no longer efficient. Heating and air-conditioning units in many older buildings are at the end of their useful life and require replacement. BMS control systems in some facilities are outdated and have limited or no vendor support. Structural systems have become dam- aged or fatigued due to heavier equipment requirements or increased loading. Increased secu- rity requirements for facilities and IT network systems are requiring the need for the installation of card access and camera systems. This project also provides funding for replacement of unforeseen equipment failures. As equipment is upgraded, staff selects the most energy effi- cient equipment, including premium efficiency motors, and incorporates the use of energy sav- ing technologies such as variable frequency drives whenever possible. Supplemental Information The Department of Public Works uses a computerized asset management tracking software to assist in identifying the maintenance and replacement needs addressed through this CIP. Proj- ects identified for upcoming work include: 106 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Fiscal Year 2017: Electrical panel replacement at Fire Station #5, installation of six new card access doors at the MSC, replacement of BMS controls for City Hall chiller, City Hall elevator improvements, and replacement of the domestic water control system at City Hall Fiscal Year 2018: Installation of HVAC equipment in the Art Center basement and replacement of BMS controls as Lucie Stern Community Theatre. Fiscal Year 2019: Replacement of BMS controls at MSC -Building B and Boiler replacement at Utility Control Center. Fiscal Year 2020: LED lighting upgrades in City Parks and BMS controls for the Utility Control Center. Fiscal Year 2021: Pool heaters (4ea), roof top heating units, larger exhaust fans, and dehumidifi- ers. Func ing Sources Sche c ule Funding Source Prior Years FY 2016 Budget FY2016 Est. 5 Year CIP FY 2021 Total Beyond 5 Year CIP Total Capital Improvement Fund Total N/A 405,836 405,836 310,481 238,599 241,801 245,090 301,947 1,337,918 N/A 405,836 405,836 310,481 238,599 241,801 245,090 301,947 1,337,918 Exoenciture Schedule 0 0 N/A N/A Project Phase Prior Years FY 2016 Budget FY2016 Est. 310,481 238,599 241,801 245,090 FY 2021 5Year CIP Beyond 5 Total Year CIP Total Construction Total N/A 405,836 405,836 301,947 1,337,918 N/A 405,836 405,836 310,481 238,599 241,801 245,090 301,947 1,337,918 0 Operating Impact This project may impact operating expenses in future years. As the scope of this project is bet- ter defined through the design process, operating impacts will be reviewed and adjustments may be brought forward as part of the annual budget process, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 107 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: California Avenue District Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Spring 2017 Revised Project Start: Revised Project Completion: Project Number: PE -17004 California Avenue District Gateway Signs Description This project provides funding for design and construction of two gateway monument signs in the California Avenue District. The signs are located in the the public right of way at the inter- section of El Camino Real and California Avenue, and on the Birch Street Exit Ramp off of Ore- gon Expressway. Justification The existing gateway sign on the Birch Street Exit Ramp is failing and the other gateway sign near El Camino Real is of a dated design. The signage design is an important factor in branding the newly improved California Avenue Area. Significant Changes 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Transfer from California Ave. Parking Permit Fund Total 0 0 0 0 0 150,000 0 0 0 150,000 0 150,000 0 0 150,000 0 0 0 150,000 0 150,000 108 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 0 0 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 O 0 O 0 0 0 0 O 125,000 0 25,000 O 150,000 Operating Impact This project is not anticipated to impact operating costs. 0 0 O 125,000 O 25,000 O 150,000 O 125,000 0 25,000 O 150,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Business & Economics Section: Centers Goal: B-5 Policy: B-19 Program: B-11 Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 109 CAPITAL IMPROVEMENT FUND Ted Thompson Garage, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various locations within the California Avenue Parking District area Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-14004 California Avenue Parking District Parking Improvements Description This project provides funding for parking improvements in the California Avenue parking district such as parking lot resurfacing, striping and signage; parking structure painting or staining; electrical system upgrades needed to support improved lighting, security, parking, fountains and/or other systems; and replacement or rehabilitation of parking lot signs. Justification This project is intended to maintain the existing parking lots and garages in the California Ave- nue parking district to extend the useful life of the pavement surfaces and buildings. Supplemental Information The project is dependent on the availability of funding in the California Avenue Parking Permit Fund. The current fund balance is sufficient to repave all the parking lots that require mainte- nance in the district. Projects are planned for Fiscal Year 2017, for the resurfacing and restriping of Lots 4 (400 block of Cambridge) and 9 (Cambridge/Birch). Significant Changes 2017-2021 CIP: Paving work for Lots 6 and 7 has been canceled due to the Public Safety Build- ing Project and associated parking garage. Lots 1 (200 block of Cambridge), 2 (300 block of Cambridge) and 8 (Sherman/EI Camino Real) were paved in Fiscal Year 2016. The remaining parking lots will be paved in Fiscal Year 2017. 110 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2016-2020 CIP: Paving Work for Lot 7 has been postponed until Fiscal Year 2016, when the Cal- ifornia Avenue Streetscape Project will be completed. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from California Ave. Parking Permit Fund Total Project Phase Construction Total Prior Years N/A N/A N/A Prior Years N/A N/A 204,933 175,333 29,600 138,582 FY 2016 Budget 204,933 0 204,933 FY 2016 Budget FY2016 Est. FY 2017 175,333 29,600 0 0 175,333 29,600 FY 2018 19,548 119,034 138,582 FY 2019 0 0 0 FY 2020 0 0 Expenditure Schedule FY2016 Est. FY 2017 FY 2018 204,933 175,333 29,600 138,582 FY 2019 0 0 0 FY 2020 Operating Impact This project is not anticipated to impact operating expenses. 0 0 FY 2021 0 0 0 FY 2021 5 Year CIP Total 49,148 119,034 168,182 5 Year CIP Total 0 168,182 0 168,182 Beyond 5 Year CIP 0 0 0 Beyond 5 Year CIP 0 0 Total N/A N/A N/A Total Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Parking Goal: T-8 Policy: T-47 Program: T-52 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 111 CAPITAL IMPROVEMENT FUND Lucie Stern Parking Lot, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PE -09003 City Facility Parking Lot Maintenance Description This project provides funding for the repair, resurfacing, or reconstruction of parking lots and walkways at various city facilities, including restriping and signage. Justification Uneven paved surfaces are a safety hazard and shorten the useful life of walkways and parking lots. Repairing the paved walkways and parking lots at various city facilities will eliminate these safety hazards and extend their useful life. Supplemental Information Work programmed for this project includes parking lot resurfacing for the following locations: Fiscal Year 2017: Palo Alto Airport, Fire Station 2, Golf Course and Stanford/Palo Alto Soccer Fields Fiscal Year 2018: Fire Station 1 and Ventura Community Center Fiscal Year 2019: Lucie Stern Community Center & Junior Museum, Midtown Shopping Center and Pearson Arastradero Preserve Parking Lot Fiscal Year 2020: Baylands Athletic Center and Foothills Park Parking Lot Fiscal Year 2021: Fire Station #8 Significant Changes 2017-2021 CIP: Animal Shelter parking lot work has been deleted until decisions are made regarding that site. Golf Course parking lot work has been deferred to Fiscal Year 2018 to coor- 112 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND dinate with the Golf Course project. The Airport parking lot will be funded through the Airport Fund. Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total N/A 656,631 74,015 607,594 80,652 361,845 662,056 78,138 1,790,285 N/A 656,631 74,015 607,594 80,652 361,845 662,056 78,138 1,790,285 Expenditure Schedule Beyond 5 Year CIP 0 Total N/A 0 N/A Project Phase Construction Design Total Prior Years N/A N/A N/A FY 2016 Budget 646,520 10,111 656,631 FY2016 Est. 74,015 0 74,015 FY 2017 597,210 10,384 607,594 FY 2018 69,988 10,664 80,652 FY 2019 350,893 10,952 361,845 FY 2020 650,808 11,248 662,056 FY 2021 5 Year CIP Total 66,440 1,735,339 11,697 54,945 78,137 1,790,284 Beyond 5 Year CIP 0 0 0 Total N/A N/A N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: Worked performed under this project is typically categorically exempt from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 113 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 250 Hamilton Avenue, Palo Alto, CA 94301 Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Summer 2011 Initial Project Completion: Summer 2013 Revised Project Start: Summer 2014 Revised Project Completion: Spring 2016 Project Number: PE -12017 City Hall Remodel, February 2015 City Hall First Floor Renovations Description This project provided funding for upgrades to the Council Conference Room, Human Resources Conference Room, Lobby and elevator cabs in City Hall. Justification Supplemental Information This project's primary construction phase is complete and is in post -construction mode. The project is providing funding for City Hall lobby carpeting and furniture installations. Significant Changes 2014: Project construction bid exceeded expectations. Budget was amended to fund the short- fall and the source of funds was revised to include equitable contributions from benefitting Enterprise Funds, Internal Service Funds, and Community Center Development Impact Fee funds. 2016-2020 CIP: Wayfinding (signage) Phase construction and warranty phase to be completed. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 2,849,494 1,125,469 963,474 161,995 2,849,494 1,125,469 963,474 161,995 0 0 0 0 0 0 0 161,995 0 161,995 0 3,974,963 0 3,974,963 114 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 0 0 0 0 0 0 0 0 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 2,783,790 1,125,469 963,474 161,995 65,704 0 0 0 2,849,494 1,125,469 963,474 161,995 O 161,995 O 0 O 161,995 O 3,909,259 0 65,704 O 3,974,963 Relationship to Comprehensive Relationship to Comprehensive Plan Plan Primary Connection Secondary Connection Policy: C-24 Environmental Impact Analysis: This project is categorically exempt from CEQA under Section 15301 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 115 CAPITAL IMPROVEMENT FUND tagelipppliemn 3 ■ Utilities Administration Utilities Marketing Services . u�* L000TIP ON LiAMM, (13 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 250 Hamilton Avenue Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Fall 2018 Revised Project Start: Revised Project Completion: Project Number: PE -17002 City Hall Floor 3 Remodel Description This project provides funding for improvements to the Utility Department administrative offices on the third floor of City Hall. The project will include items such as new carpet, wall reconfigu- ration, kitchenette, cabinets, paint, soundproofing, fixed office furniture, doors, and associated fire/life safety, mechanical, electrical, and plumbing code compliance requirements. Overhead lighting will also be evaluated for conversion to LED for more efficiency and brightness. Justification Office workspaces in City Hall are being reconfigured, upgraded and modernized for current business trends that use less paper, less storage, less compartmentalization, more openness, and more collaboration. Supplemental Information Renovation of the 3rd floor conference room, office furnishings and carpet was previously pro- grammed in CIP PF-02022 for Fiscal Year 2016 with an offsetting transfer from the Utilities Administration Fund, but was not implemented due to lack of project management resources. The PF-02022 funding has been moved to this project. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 O 440,000 O 440,000 0 0 0 0 0 0 O 440,000 O 440,000 O 440,000 O 440,000 116 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Prior Project Phase Years FY 2016 Budget FY2016 Est. 440,000 0 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Construction Total 0 0 0 0 0 0 440,000 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 440,000 0 440,000 0 440,000 440,000 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 117 CAPITAL IMPROVEMENT FUND 4 BUSINESS NH OURS Administrative Services Finance and Budget ,KCHH1NSLL AESTROOME ARE LOCATE ID. ON LEVEL1 Ck PALO ALTO Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 250 Hamilton Avenue Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Fall 2018 Revised Project Start: Revised Project Completion: Project Number: PE -17008 City Hall Floor 4 Remodel Description This project provides funding for improvements to the Administrative Services Department (ASD) offices on the fourth floor of City Hall. The project will include items such as new carpet, wall reconfiguration, cabinets, paint, soundproofing, fixed office furniture, doors, and associated fire/life safety, mechanical, electrical, and plumbing code compliance requirements. Addition- ally, the project will include provisions for a secure and separate area for the Payroll Division of ASD. Overhead lighting will also be evaluated for conversion to LED for more efficiency and brightness. Justification Office workspaces in City Hall are being reconfigured, upgraded and modernized for current business trends that use less paper, less storage, less compartmentalization, more openness, and more collaboration. Significant Changes 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 O 350,000 O 350,000 0 0 0 0 0 0 O 350,000 O 350,000 0 350,000 O 350,000 118 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Prior Project Phase Years FY 2016 Budget FY2016 Est. 0 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Construction Total 0 0 0 O 350,000 O 350,000 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 O 350,000 O 350,000 O 350,000 O 350,000 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 119 CAPITAL IMPROVEMENT FUND F Planning and Community Environment For bu,tdln9 permit applications and general zoning or development review questions, please visit the Development Center at 285 Hamilton Ave. Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 250 Hamilton Avenue Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Fall 2018 Revised Project Start: Revised Project Completion: Project Number: PE -17009 City Hall Floor 5 Remodel Description This project provides funding for improvements to the Planning and Community Environment (PCE) Department offices on the fifth floor of City Hall. The project will include items such as new carpet, wall reconfiguration, kitchenette, cabinets, paint, soundproofing, fixed office furni- ture, doors, and associated fire/life safety, mechanical, electrical, and plumbing code compli- ance requirements. Overhead lighting will also be evaluated for conversion to LED for more efficiency and brightness. Justification Office workspaces in City Hall are being reconfigured, upgraded and modernized for current business trends that use less paper, less storage, less compartmentalization, more openness, and more collaboration. Significant Changes 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 O 400,000 O 400,000 0 0 0 0 0 0 O 400,000 O 400,000 O 400,000 O 400,000 120 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Prior Project Phase Years FY 2016 Budget FY2016 Est. 0 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Construction Total 0 0 0 O 400,000 O 400,000 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 O 400,000 O 400,000 O 400,000 O 400,000 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 121 CAPITAL IMPROVEMENT FUND Civic Center Level C, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 250 Hamilton Avenue Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Spring 2016 Revised Project Start: Summer 2016 Revised Project Completion: Fall 2017 Project Number: PF-16004 City Hall Parking Garage LED Lighting Description This project provides funding to replace the existing fluorescent lighting in City Hall Parking Garage Levels A, B, and C with new LED lighting. The Public Works and Utilities Departments are coordinating on this project. Justification The replacement of fluorescent lighting with new LED lighting will reduce energy costs. Supplemental Information This project is supported via a funding transfer from the University Avenue Parking Permit Fund to the Capital Improvement Fund. Significant Changes 2017-2021 CIP: Project schedule extended due to staffing constraints. Funding Sources Schedule Prior FY 2016 Funding Source Years Budget FY2016 Est. FY 2018 FY 2019 5 Year CIP FY 2021 Total Beyond 5 Year CIP Total Capital Improvement Fund Transfer from University Ave. Parking Permit Fund Total 0 O 245,608 245,608 O 245,608 0 (225,000) 225,000 0 0 0 20,608 225,000 0 O 0 0 225,000 0 O 0 0 0 0 245,608 O 0 0 225,000 0 245,608 0 122 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 0 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Total 245,608 20,608 225,000 0 245,608 20,608 225,000 0 0 0 O 225,000 O 225,000 Anticioatec Oaerating Budget Needs FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Capital Improvement Fund (22,000) (22,000) (22,000) (22,000) (22,000) O 245,608 O 245,608 Operating Impact This project is anticipated to impact operating expenses in the future. The figures detailed in the table above represent current estimates for savings on electricity due to the greater effi- ciency of the LED lighting. On an annualized basis, savings on maintenance costs due to the longer lifespan of LED lighting is counterbalanced by the higher cost of the LED units. These costs will be reviewed throughout the construction of the project. Adjustments may be brought forward for City Council consideration upon completion of the project. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 123 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Civic Center Building, various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2016 Initial Project Completion: Fall 2017 Revised Project Start: Revised Project Completion: Project Number: PE -17010 Civic Center Electrical Upgrade & EV Charger Installation Description This project provides funding to replace the aging Civic Center electrical switchgear and motor control centers, and to purchase and install approximately 43 new Level 2 Electric Vehicle charging stations at City parking garages, including the Civic Center garage. Justification The main electrical switch gear is over 40 years old and must be replaced and upgraded to ensure the reliability of electrical power at City Hall. Other parts of the electrical system have been recently upgraded, leaving this to be one of the last remaining items. With increased own- ership of electric vehicles, additional public spaces with EV chargers are needed. Funding in this project allows the City to leverage grants that substantially cover the costs of EV charger purchase and installation on a reimbursement basis. Supplemental Information The funding for the electrical upgrade work ($0.35 million) has been moved from PE -18016, Civic Center Fire Life Safety and Electrical Upgrades to this new project, while approximately 90 percent of the Electric Vehicle charger costs are expected to be reimbursed by Bay Area Air Quality Management District grants. A portion of the grant reimbursement if deferred for three years to allow demonstration of compliance with grant usage criteria. Significant Changes 2017-2021 CIP: Project established. 124 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior Years 0 FY 2016 Budget 0 0 0 FY2016 Est. FY 2019 FY 2021 S Year CIP Beyond 5 Total Year CIP O 390,000 0 0 0 0 390,000 O 0 220,000 0 40,000 0 260,000 Total 390,000 0 260,000 O 390,000 220,000 0 40,000 0 650,000 0 650,000 Expenciture Schedule Project Phase Construction 0 Design 0 Total 0 FY 2016 Budget 0 0 0 FY2016 Est. FY 2017 O 600,000 O 50,000 O 650,000 FY 2018 0 0 0 FY 2019 0 0 0 FY 2020 0 0 5 Year CIP FY 2021 Total Beyond 5 Year CIP Total 600,000 0 600,000 O 50,000 0 50,000 O 650,000 0 650,000 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Staff is researching the potential of adding fee mechanisms to the new charges and bring forward a fee policy to the City Council for approval. Relationship to Comprehensive Relationship to Comprehensive Plan Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-26 Program: N-40 Secondary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 125 CAPITAL IMPROVEMENT FUND Civic Center Fire Life Safety and Electrical Upgrades, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Civic Center Building Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2018 Initial Project Completion: Spring 2019 Revised Project Start: Revised Project Completion: Project Number: PE -18016 Civic Center Fire Life Safety Upgrades Description This project provides funding for an assessment and upgrade of the fire life safety systems in City Hall. Justification The fire life safety system is approaching the end of its useful life. The fire alarm panels and associated equipment are in need of upgrade in order to meet current code requirements. City Hall is a vital facility for all functions and departments. Supplemental Information The fire life safety system is approaching the end of its useful life. The fire alarm panels and associated equipment needed to meet current codes will be upgraded. Significant Changes 2017-2021 CIP: The scope and budget ($0.35 million) for the City Hall electrical upgrade portion of this project have been moved to a new project, PE -17010, Civic Center Electrical Upgrade & EV Charger Installation. Funding Sources Schedule Funding Source Prior FY 2016 FY2016 Years Budget Est. FY 2017 FY 2018 5Year CIP Beyond 5 FY 2020 FY 2021 Total Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 0 142,884 763,439 161,823 0 142,884 763,439 161,823 O 1,068,146 O 1,068,146 O 1,068,146 O 1,068,146 126 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 0 0 O 0 0 142,884 O 142,884 635,916 127,523 763,439 Operating Impact This project is not anticipated to impact operating expenses. 161,823 0 161,823 O 797,739 O 270,407 O 1,068,146 O 797,739 O 270,407 O 1,068,146 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 127 CAPITAL IMPROVEMENT FUND Civic Center Parking Garage, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 250 Hamilton Avenue Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Summer 2017 Revised Project Start: Summer 2016 Revised Project Completion: Summer 2018 Project Number: PE -15020 Civic Center Waterproofing Study and Repairs Description This project provides funding for a condition assessment of the Civic Center plaza deck struc- tural system and to perform non-destructive testing. The structural assessment will provide short, medium and long-term repair options to protect the structural system, and will include a cost/benefit analysis, conceptual drawings and recommendations for improvements. The struc- tural assessment is anticipated to be complete in calendar year 2016, and short term repairs are anticipated to commence in Fiscal Year 2017. Justification Previous studies indicated that the Civic Center Plaza deck needs extensive repair, however no timeline was identified. A timeframe for completing short, medium and long term repairs is nec- essary to prioritize the most critical needs. The goal is to assess the current structural condi- tions that may have changed since the last time a study was done, approximately ten years ago. Supplemental Information Funding for repairs is not yet budgeted pending the study results. Significant Changes 2017-2021 CIP: Project deferred by six months due to workload of other projects in progress. 128 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Prior Funding Source Years FY 2016 Budget FY2016 Est. 0 FY 2019 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total O 203,096 39,048 243,113 O 203,096 39,048 243,113 Ex aenc 0 0 0 iture Schedule 0 243,113 O 243,113 0 282,161 282,161 Project Phase Prior Years FY 2016 FY2016 Budget Est. 243,113 0 0 0 0 5Year CIP Beyond 5 FY 2021 Total Year CIP Total Construction Total O 203,096 39,048 O 203,096 39,048 243,113 0 Operating Impact This project is not anticipated to impact operating expenses. 0 O 243,113 O 243,113 0 0 282,161 282,161 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 129 CAPITAL IMPROVEMENT FUND Police Women's Locker room, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-02022 Facility Interior Finishes Replacement Description This project provides funding for replacement or improvements to interior finishes such as floor- ing, walls, cabinets, paint, lighting, ceiling tiles, soundproofing, fixed office furniture, doors, win- dows, and associated fire/life safety, mechanical, electrical, and plumbing code compliance requirements. Justification Interior finishes throughout City facilities are designated for replacement as part of an ongoing capital maintenance plan. Finishes are typically coordinated and upgraded as other renovation projects are undertaken. This project provides resources for facilities that will not be renovated for several years. Supplemental Information Planned carpet replacement and other interior finishes projects include: Fiscal Year 2017: Police Department A -level restroom/shower/locker room remodel; 6th floor office furniture Fiscal Year 2018: Lucie Stern Community Center Fiscal Year 2019: Police Department 1st Floor Fiscal Year 2020: Municipal Services Center Building A, Parks Department and Stores Fiscal Year 2021: Golf Course Club House Restrooms and 18th hole bathroom 130 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2017-2021 CIP: Funding for the City Hall 3rd floor project has been moved to a separate, stand- alone CIP project. The $440,000 transfer from the Utilities Administration Fund is being reallo- cated for this project. The transfer occurred in Fiscal Year 2016. The Facilities Interior Finishes Replacement project budget reappropriation was reduced by $440,000 to offset the reduction in the transfer. 2016-2020 CIP: The Police Department A -Level restroom/shower/locker room project has been moved from Fiscal Year 2015 to Fiscal Year 2016. A project to update the Civic Center 3rd floor with new meeting spaces and office space furnishings, concurrent with the previously planned carpet replacement on the 3rd floor, has been added to Fiscal Year 2016. Funding for the estimated $440,000 cost of the Civic Center 3rd floor work is being provided by the Utili- ties Enterprise Funds. A review of project prioritization has resulted in moving the Lucie Stern Community Theater carpet replacement to Fiscal Year 2018 and removal of work at Fire Sta- tions 3 and 4 due to their planned replacements through the Council Infrastructure Plan. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Utilities Administration Fund Total Prior Years FY 2016 Budget FY2016 Est. FY 2019 FY 2021 5Year CIP Beyond 5 Total Year CIP Total N/A 393,204 (341,935) 499,795 195,766 214,289 166,700 225,368 1,301,918 N/A 440,000 440,000 0 N/A 0 0 0 0 0 0 0 N/A N/A 833,204 98,065 499,795 195,766 214,289 166,700 225,368 1,301,918 0 N/A Project Phase Prior FY 2016 Years Budget Construction N/A Total 833,204 Ex aenciture Schedule FY2016 Est. 98,065 FY 2017 499,795 FY 2018 195,766 FY 2019 FY 2020 214,289 166,700 FY 2021 5 Year CIP Total 225,368 1,301,918 N/A 833,204 98,065 499,795 195,766 214,289 166,700 225,368 1,301,918 Operating Impact This project is not anticipated to impact operating expenses. Beyond 5 Year CIP 0 0 Total Relationship to Comprehensive Environmental Impact Analysis: Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 131 CAPITAL IMPROVEMENT FUND Palo Alto Fire Engine Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Citywide Managing Department: Fire IBRC Reference: New Initial Project Start: Winter 2013 Initial Project Completion: Summer 2015 Revised Project Start: Winter 2014 Revised Project Completion: Summer 2017 Project Number: FD -14002 Fire Ringdown System Replacement Description This project funds the replacement of the current Fire Department Ringdown System. Ring - down systems provide an audible alert of a call for service in the fire stations. Justification The existing ringdown system, which is used to dispatch emergency personnel, is over 10 years old. The new ringdown system would be purchased in partnership with Mountain View Fire and provide the capability for either dispatch center to ringdown all of the apparatus and stations in both cities. The advantages of such a system are twofold: The new Tri-Cities CAD system gives the cities the opportunity to view all the fire resources status in real time and dispatch auto -aid and joint responses more efficiently. Providing the cities with the ability to ringdown all appara- tus is essential to leverage these enhanced capabilities and reduce response time. Operating on a combined system provides redundancy for both Fire Agencies in the event one of the dispatch centers is inoperable. Supplemental Information A portion of this project is anticipated to be reimbursed by Stanford University. Significant Changes 2017-2021 CIP: Schedule revised to reflect delays in this project resulting from staffing resource issues caused by other public safety technology projects. 2016-2020 CIP: Schedule revised to reflect delays in this project resulting from staffing resource issues caused by other public safety technology projects. 132 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from Other Agencies Total Prior Years FY 2016 Budget O 157,500 O 0 O 157,500 FY2016 Est. O 133,500 O 24,000 O 157,500 FY 2021 S Year CIP Beyond 5 Total Year CIP O 0 0 0 133,500 O 0 0 0 24,000 O 0 0 0 157,500 Total O 133,500 0 24,000 O 157,500 Project Phase Construction Total Prior Years FY 2016 Budget 0 157,500 O 157,500 Expenciture Schedule FY2016 Est. FY 2017 O 157,500 O 157,500 FY 2018 0 0 FY 2019 0 0 FY 2020 Operating Impact This project is not anticipated to impact operating expenses. 0 0 5 Year CIP FY 2021 Total O 157,500 O 157,500 Beyond 5 Year CIP Total 0 157,500 O 157,500 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Natural Hazards Goal: N-10 Policy: N-53 Review: Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 133 CAPITAL IMPROVEMENT FUND Fire Station 1, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 301 Alma Street Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2013 Initial Project Completion: Spring 2014 Revised Project Start: Winter 2016 Revised Project Completion: Summer 2017 Project Number: PF-14002 Fire Station 1 Improvements Description This project provides funding for individual sleeping quarters in the firehouse to address gender issues and privacy concerns. Justification Fire Station 1 is the only fire station in the City that does not have separate bedrooms to accom- modate male and female firefighters. Shared sleeping quarters create a poor sleeping environ- ment, gender issues, and privacy concerns. The living space in a firehouse should be comfortable and offer privacy. Significant Changes 2017-2021 CIP: The schedule is extended and the budget increased by $165,000 due to the building code requirement for dorm room windows identified during the building permit plan check. Addition of windows in the concrete walls requires study of the building's structural sys- tem. Additionally, the need for temporary trailer space during construction was not previously budgeted. 2016-2020 CIP: Project schedule revised to reflect the delay due to staffing resources. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 0 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 7,528 319,377 105,357 379,020 7,528 319,377 105,357 379,020 0 0 0 0 0 O 379,020 O 379,020 O 491,905 O 491,905 134 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Design Total 7,262 266 7,528 319,377 0 0 105,357 319,377 105,357 140,000 239,020 379,020 0 0 O 0 0 140,000 O 0 0 239,020 O 0 0 379,020 Operating Impact This project is not anticipated to impact operating expenses. O 147,262 0 344,643 O 491,905 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Efficient Service Delivery Goal: C-1 Policy: C-2 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 135 CAPITAL IMPROVEMENT FUND Fire Station 3 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 799 Embarcadero Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2015 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Project Number: PE -15003 Fire Station 3 Replacement Description This project provides funding to replace Fire Station 3 at the corner of Newell and Embarcadero Roads. The replacement facility will be based on the prior Replacement Study and Needs Assessment prepared in 2005. Justification The current Fire Station 3 facility is operationally and technologically deficient. This project will provide a new facility built to essential services standards, having a high likelihood of being fully operational after a major disaster such as a significant earthquake. Supplemental Information The Fire Station 3 Replacement project is included in the Council Infrastructure Plan. Func ing Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund 0 896,488 811,308 352,703 55,803 0 0 0 408,506 0 1,219,814 Transfer from Stanford University 0 0 0 6,000,000 0 0 0 0 6,000,000 0 6,000,000 Medical Ctr Fund Total 0 896,488 811,308 6,352,703 55,803 0 0 0 6,408,506 0 7,219,814 136 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 55,803 0 0 0 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 52,908 811,308 6,352,703 0 843,580 0 0 0 896,488 811,308 6,352,703 55,803 0 0 0 01 0 6,408,506 0 7,219,814 0 6,408,506 0 0 0 7,219,814 0 0 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Environmental Impact Analysis: This project may require a CEQA environmental assessment. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 137 CAPITAL IMPROVEMENT FUND YYPn! ester I1"I'(:tt Ft. L PARK FIN. STATION Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3600 Middlefield Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Winter 2020 Revised Project Start: Spring 2018 Revised Project Completion: Spring 2021 Project Number: PE -18004 Fire Station 4, April 2015 Fire Station 4 Replacement Description This project provides funding to replace Fire Station 4 at the corner of Middlefield Road and East Meadow Drive. The replacement facility will be based on the prior Replacement Study and Needs Assessment prepared in 2005. Justification The current Fire Station 4 facility is operationally and technologically deficient. This project will provide a new facility built to essential services standards, having a high likelihood of being fully operational after a major disaster such as a significant earthquake. Supplemental Information The Fire Station 4 Replacement project is included in the Council Infrastructure Plan. Func ing Sources Schedule Funding Source Capital Improvement Fund Other Total Prior Years FY 2016 Budget FY2016 Est. 0 0 FY 2017 0 0 0 FY 2018 FY 2019 FY 2020 O (1,423,474) 6,988,799 O 2,329,000 0 O 905,526 6,988,799 FY 2021 5 Year CIP Total O 5,565,325 O 2,329,000 O 7,894,325 Beyond 5 Year CIP Total O 5,565,325 0 2,329,000 O 7,894,325 138 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 0 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 0 0 O 0 6,988,799 O 905,526 0 O 905,526 6,988,799 O 6,988,799 O 905,526 O 7,894,325 O 6,988,799 0 905,526 O 7,894,325 Operating Impact The project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustment will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Planning and Transportation Facilities Commission Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project may require a CEQA environmental assessment. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 139 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Fire IBRC Reference: New Initial Project Start: Summer 2013 Initial Project Completion: Summer 2014 Revised Project Start: Spring 2015 Revised Project Completion: Summer 2016 Project Number: FD -13000 Foothills Park Foothills Fire Cameras Description This project provides funding for the installation of Thermal Imaging Infrared Long Range Cam- eras for the detection of fires and heat signatures in the Palo Alto and Stanford foothills. The detection of any heat signature beyond a set point would send an alarm to the Palo Alto dis- patch center triggering a response by the Fire Department to investigate. Justification The cameras will allow for early detection and quick response. The January 2011 Fire Services Utilization and Resources Study report noted that the Wildland region around Fire Station 8 should be monitored with infrared technology. This is life safety equipment that replaces aging, less effective equipment. Significant Changes 2016-2020 CIP: Project schedule revised to reflect continuation of the project. The project had been delayed while the the Fire Department waited for more advanced camera technology to become more affordable prior to initiating this project. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 65,000 0 65,000 0 65,000 0 65,000 0 0 0 0 0 0 0 65,000 0 65,000 01 65,000 0 65,000 140 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Prior Project Phase Years FY 2016 Budget FY2016 Est. 0 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Construction Total O 65,000 O 65,000 O 65,000 O 65,000 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 65,000 0 65,000 O 65,000 O 65,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Natural Hazards Goal: N-10 Policy: N-53 Review: Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 141 CAPITAL IMPROVEMENT FUND Current Internal Alarm System Control Panel Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Palo Alto City Hall Managing Department: Police IBRC Reference: New Initial Project Start: Winter 2013 Initial Project Completion: Summer 2014 Revised Project Start: Spring 2016 Revised Project Completion: Winter 2017 Project Number: PD -14000 Internal Alarm System Replacement Description This project provides funding for the replacement of the citywide Internal Alarm System. Justification The City's current alarm system, which includes panic alarms from various departments and the City Council chambers is antiquated and replacement parts are no longer available. The system provides very limited information and is subject to failure at any time. This project would replace the outdated system with a modern, reliable alarm system. Significant Changes 2017-2021 CIP: Project schedule extended by one year due to staffing resources prioritization. 2016-2020 CIP: Project schedule revised to reflect delays resulting form resource allocation issues caused by other high priority public safety technology projects. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total O 78,000 O 78,000 0 78,000 78,000 0 0 0 78,000 78,000 0 78,000 O 78,000 142 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Prior Project Phase Years FY 2016 Budget FY2016 Est. 78,000 0 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Construction Total O 78,000 O 78,000 78,000 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 78,000 0 78,000 O 78,000 O 78,000 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 143 CAPITAL IMPROVEMENT FUND Cubberley Auditorium, September 2009 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 4000 Middlefield Road Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Winter 2009 Initial Project Completion: Winter 2013 Revised Project Start: Revised Project Completion: Spring 2016 Project Number: PE -09010 Library & Community Center - Temporary Facilities Description This project provided funding for temporary facilities during improvements at Mitchell Park Library. Justification Not applicable. Supplemental Information This project is complete. Remaining funding in the project will be used to defease (retire) Mea- sure N library bonds. Funding Sources Schec ule Prior Funding Source Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 5 Year CIP FY 2021 Total Beyond 5 Year CIP Total Capital Improvement Fund Total Project Phase Construction Total 15,579 127,090 9,935 117,155 15,579 127,090 9,935 117,155 Prior Years 15,579 FY 2016 Budget 127,090 0 0 0 0 Expenditure Schedule FY2016 Est. 9,935 FY 2017 117,155 15,579 127,090 9,935 117,155 FY 2018 0 0 FY 2019 0 0 0 0 FY 2020 0 0 O 117,155 O 117,155 FY 2021 5 Year CIP Total O 117,155 O 117,155 0 142,669 O 142,669 Beyond 5 Year CIP Total 0 142,669 O 142,669 144 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET Relationship to Comprehensive Plan CAPITAL IMPROVEMENT FUND Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 145 CAPITAL IMPROVEMENT FUND Lucie Stern Community Center, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 1305 Middlefield Road Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2012 Initial Project Completion: Summer 2016 Revised Project Start: Revised Project Completion: Spring 2017 Project Number: PE -14015 Lucie Stern Buildings Mechanical and Electrical Upgrades Description This project provides funding to replace and upgrade mechanical and/or electrical systems, fire/ life safety and finishes as necessary at Lucie Stern Children's Theatre; Lucie Stern Theatre and Scene Shop; and Lucie Stern Community Center. The systems will meet current code and user needs, and optimize operational and energy efficiency. Justification The existing elements are old and/or in poor condition. These improvements provide for reha- bilitation of the structure and systems to meet the needs and safety of theatre staff and the public. The project will replace the existing system at Lucie Stern Community Center with a full heating, ventilation and air conditioning system. Supplemental Information Consultant services will be used to evaluate existing systems, provide conceptual and final design and produce construction documents. This CIP consolidates the funding of four former CIP projects: Children's Theater Fire/Life Safety Upgrade, Children's Theatre Improvements, Lucie Stern Mechanical System Upgrade, and Lucie Stern Theatre Electrical Systems Replace- ment. Management of the improvements as a single project allows for greater efficiency and coordination, minimizing disruption to community center activities. 146 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Construction Design Total Significant Changes 2017-2021 CIP: Final construction documents were delayed to address Historic Resources Board concerns, extending the project completion to Spring 2017. 2016-2020 CIP: Additional funds in the amount of $300,000 to support the construction of the added fire/life safety system design scope are included. Fiscal Year 2014: The overall design contract was amended in late 2013 to include the design of fire/life safety system upgrades for Lucie Stern Community Theatre and Lucie Stern Community Center. Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2016 Budget FY2016 Est. FY 2017 316,902 2,930,346 112,376 2,817,970 316,902 2,930,346 112,376 2,817,970 FY 2018 0 0 FY 2019 0 0 FY 2020 Expenditure Schedule 0 0 FY 2021 5 Year CIP Total O 2,817,970 O 2,817,970 Beyond 5 Year CIP Total O 3,247,248 O 3,247,248 Prior Years FY 2016 Budget 0 2,930,346 316,902 0 316,902 2,930,346 FY2016 Est. FY 2017 112,376 2,817,970 0 0 112,376 2,817,970 FY 2018 0 0 0 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 5Year CIP Total O 2,817,970 O 0 O 2,817,970 Beyond 5 Year CIP 0 2,930,346 O 316,902 O 3,247,248 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Local Landuse and Growth Management Goal: C-4 Policy: C-24 Program: C-19 Historic Resources Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 147 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3700 Middlefield Road Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Summer 2009 Initial Project Completion: Summer 2011 Revised Project Start: Revised Project Completion: Fall 2014 Project Number: PE -09006 Mitchell Park Library October 2014 Mitchell Park Library and Community Center Description This project provided funding for the design and construction of the Mitchell Park Library and Community Center. Justification Not applicable. Supplemental Information This project is complete. Remaining funding in the project will be used to defease (retire) Mea- sure N library bonds. Funding Sources Schec ule Prior Funding Source Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 0 FY 2020 5 Year CIP FY 2021 Total Beyond 5 Year CIP Total Capital Improvement 47,225,389 3,323,193 Fund Total 439,266 2,883,927 47,225,389 3,323,193 439,266 2,883,927 0 0 0 0 0 0 2,883,927 0 2,883,927 0 50,548,582 0 50,548,582 148 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Design Other Total 42,172,549 3,323,193 439,266 2,883,927 4,758,071 0 0 0 294,769 0 0 0 47,225,389 3,323,193 439,266 2,883,927 0 0 0 0 0 0 0 0 0 0 0 0 O 2,883,927 0 0 O 0 O 2,883,927 O 45,495,742 0 4,758,071 O 294,769 O 50,548,582 Relationship to Comprehensive Plan Primary Connection Policy: C-22 Program: C-20 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 149 CAPITAL IMPROVEMENT FUND Municipal Services Center Building C, March 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3201 East Bayshore Road Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2016 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Project Number: PF-16006 Municipal Service Center Lighting, Mechanical, and Electrical Improvements Description This project provides for the replacement of original mechanical and electrical systems and lighting installed in 1966 in the Municipal Service Center's buildings A, B, and C. The project also includes the renovation of office space and shop areas in building C. Justification Lighting, mechanical, and electrical equipment at the Municipal Service Center (MSC) is out- dated and inefficient. Various remodels have occurred in the administrative and shop areas add- ing load to the mechanical and electrical systems. The use of many areas has changed over the years without adequate upgrades to the building systems. The systems no longer support the current operation of this site. Supplemental Information The Refuse Fund, Vehicle Replacement Fund, and Utilities Fund will reimburse the Capital Improvement Fund for a portion of this project, as fund -related operations benefit from the building improvements. Significant Changes 2017-2021 CIP: Additional funding of $400,000 added for Building C office space renovation. 150 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Refuse Fund Transfer from Refuse Fund Transfer from Utilities Administration Fund Transfer from Vehicle Replacement and Maintenance Vehicle Replacement Fund Total Prior Years 0 0 0 0 0 0 0 FY 2016 Budget 226,508 0 28,070 120,926 31,711 0 407,215 FY2016 Est. FY 2019 (139,492) 773,546 0 0 0 28,070 (18,277) 0 0 0 O 4,952 0 0 0 120,926 409,909 0 0 0 O 51,147 0 0 0 31,711 212,051 0 0 0 41,215 1,433,328 0 0 0 Expenciture Schedule FY 2021 0 0 0 0 0 0 0 5 Year CIP Beyond 5 Total Year CIP Total 773,546 (18,277) 4,952 409,909 51,147 212,051 1,433,328 0 0 0 0 0 0 0 634,054 9,793 4,952 530,835 51,147 243,762 1,474,543 Project Phase Construction Design Total Prior FY 2016 FY2016 Years Budget Est. 0 0 O 407,215 O 407,215 FY 2017 O 1,067,328 41,215 366,000 41,215 1,433,328 FY 2018 0 0 0 FY 2019 FY 2020 5 Year CIP FY 2021 Total O 0 0 1,067,328 O 0 0 366,000 O 0 0 1,433,328 Beyond Year CIP 0 1,067,328 O 407,215 O 1,474,543 Operating Impact This project may impact operating expenses in future years. As the scope of this project is bet- ter defined through the design process, operating impacts will be reviewed and adjustments may be brought forward as part of the annual budget process, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 151 CAPITAL IMPROVEMENT FUND Municipal Services Center Building C Roof, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3201 East Bayshore Road Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2016 Initial Project Completion: Spring 2017 Revised Project Start: Summer 2017 Revised Project Completion: Summer 2018 Project Number: PF-17000 Municipal Services Center A, B, & C Roof Replacement Description This project provides funding for a fluid, reinforced water proofing application over the existing roof. The existing asphalt and gravel roof is nearing the end of its useful life and needs to be rehabilitated. If the existing roof is allowed to deteriorate beyond a certain point, the fluid applied system cannot be used and a full replacement of the roofing system would be required. The application will meet current cool roofing codes to optimize energy efficiency. Justification This project provides the means to rehabilitate the existing roof prior to the roofing system deteriorating further, failing, and causing structural damage to the building. Structural repairs and a full roof replacement would be more expensive. Supplemental Information Transfers from various funding sources will support this project. The various transfers were cal- culated based on the anticipated benefit to each fund, according to square footage. Significant Changes 2017-2021 CIP: Timeline extended to reflect direction from Finance Committee and City Coun- cil during budget approval process. 152 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Refuse Fund Transfer from Utilities Administration Fund Transfer from Vehicle Replacement and Maintenance Total Project Phase Construction Total Prior Years 0 0 0 0 0 FY 2016 Budget 0 0 0 0 0 Prior FY 2016 Years Budget FY2016 Est. 0 0 0 0 0 0 0 0 0 0 0 0 Ex 859,328 19,000 684,000 380,000 1,942,328 O 0 O 0 0 0 O 0 aenciture Schedule FY2016 Est. O 0 0 O 0 0 0 1,942,328 0 1,942,328 0 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 FY 2021 0 0 0 0 0 FY 2021 S Year CIP Beyond 5 Total Year CIP 859,328 19,000 684,000 380,000 1,942,328 5 Year CIP Total O 1,942,328 O 1,942,328 0 0 0 0 0 Beyond 5 Year CIP Total Total 859,328 19,000 684,000 380,000 1,942,328 0 1,942,328 0 1,942,328 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 153 CAPITAL IMPROVEMENT FUND California Avenue, March 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Parking Lot C-7 Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Fall 2020 Revised Project Start: Spring 2016 Revised Project Completion: Summer 2018 Project Number: PE -18000 New California Avenue Area Parking Garage Description This project provides funding for the design and construction of a new public parking garage on the existing Lot C-7 in the California Avenue commercial area. The project will include a retail component, and stacked parking will also be evaluated. Justification A new parking garage is needed in the California Avenue commercial area. A new garage will increase parking supply and reduce parking spillover into nearby residential neighborhoods. Additionally, the new garage will replace the parking spaces that will be lost when the new pub- lic safety building is constructed on the adjacent Lot C-6. Construction of the new garage must be completed before construction of the public safety building can begin. Supplemental Information The New California Avenue Area Parking Garage project is included in the Council Infrastructure Plan and is supported through planned debt financing. Significant Changes 2017-2021 CIP: Project schedule adjusted to begin and end earlier, reflecting need for phasing of garage and public safety building projects. 154 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Other Total Prior Years 0 0 0 FY 2016 Budget 0 0 0 FY2016 Est. FY 2019 O 1,371,572 8,983,526 (9,487,000) O 0 0 9,487,000 O 1,371,572 8,983,526 0 0 0 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total O 868,098 O 9,487,000 O 10,355,098 0 868,098 O 9,487,000 O 10,355,098 Ex aenciture Schedule Project Phase Construction Design Total Prior Years 0 0 0 FY 2016 Budget 0 0 0 FY2016 Est. O 99,383 8,884,143 O 1,272,189 99,383 O 1,371,572 8,983,526 0 0 0 0 FY 2021 5 Year CIP Total O 8,983,526 O 1,371,572 O 10,355,098 Beyond 5 Year CIP Total O 8,983,526 0 1,371,572 O 10,355,098 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Parking Goal: T-8 Policy: T-45 Program: T-52 Environmental Impact Analysis: CEQA will be required. Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 155 CAPITAL IMPROVEMENT FUND Hamilton Avenue/Waverley Street, March 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: TBD Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2015 Initial Project Completion: Fall 2018 Revised Project Start: Revised Project Completion: Fall 2020 Project Number: PE -15007 New Downtown Parking Garage Description This project provides funding for a new public parking garage in the University Avenue com- mercial area. The preferred location has been identified as Lot D at the corner of Waverley Street and Hamilton Avenue. An alternate location, Lot G behind the Post Office is also investi- gated. The project will also evaluate the feasibility of including retail and stacked parking as part of the new structure. Design and environmental consultant services will be needed, includ- ing the development of preliminary plans and cost estimates, and completion of the project's environmental review. Justification A new parking garage is part of a multi -pronged strategy to address excessive spillover parking from the University Avenue commercial area into nearby residential neighborhoods. Supplemental Information The New Downtown Parking Garage project is included in the City Council Infrastructure Plan. In Fiscal Year 2019, a transfer of $2.7 million from the University In -Lieu Parking Fund is sched- uled to occur for a portion of the construction of the new garage. It is anticipated that once a specific site is identified, the title of this project will be refined. Significant Changes 2017-2021 CIP: Construction funding moved to Fiscal Year 2019. 156 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Other Transfer from Stanford University Medical Ctr Fund Total Prior Years FY 2016 Budget FY2016 Est. FY 2019 O 182,778 (1,117,222) 1,420,977 120,977 106,829 O 1,300,000 1,300,000 O 0 O 1,482,778 0 0 2,741,000 0 0 0 9,072,000 182,778 1,420,977 120,977 11,919,829 44,404 44,404 0 0 Exoenc iture Schedule FY 2021 S Year CIP Beyond 5 Total Year CIP Total O 1,693,187 O 2,741,000 O 9,072,000 O 13,506,187 0 575,965 O 4,041,000 0 9,072,000 O 13,688,965 Project Phase Construction Design Total Prior FY 2016 Years Budget O 0 O 1,482,778 O 1,482,778 FY2016 Est. 44,404 (100,000) 100,000 282,778 1,320,977 182,778 1,420,977 0 11,919,829 120,977 0 120,977 11,919,829 44,404 0 FY 2021 5 Year CIP Total O 12,064,233 O 1,441,954 O 13,506,187 Beyond 5 Year CIP Total 0 11,964,233 0 1,724,732 O 13,688,965 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Environmental Impact Analysis: CEQA will be required. Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 157 CAPITAL IMPROVEMENT FUND Palo Alto Police Department, April 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Parking Lot C-6 Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2015 Initial Project Completion: Fall 2020 Revised Project Start: Revised Project Completion: Project Number: PE -15001 New Public Safety Building Description This project provides funding for the design and construction of a new Public Safety Building on Lot C-6 in the California Avenue commercial area. Design and environmental consultant services will be needed, including the development of preliminary plans, cost estimates and special stud- ies as part of an Environmental Impact Report and site evaluation for the approximately 44,500 square foot facility. The size and programming of the new facility were developed by the 2006 Blue Ribbon Task Force with adjustments for current and future projected program needs during the Infrastructure Blue Ribbon Commission process. Justification The current Police Department facility is structurally, operationally and technologically deficient. This project will provide a new facility for the Police Department, Office of Emergency Services, the Emergency Operations Center, emergency dispatch, and Fire Department Administration. It will be built to essential services standards, having a high likelihood of being fully operational after a major disaster such as a significant earthquake. Supplemental Information The new Public Safety Building is part of the Council Infrastructure Plan, and has been identified by the City Council as the top priority within the Plan. The majority of the expenses will be financed using Certificates of Participation with TOT (hotel tax revenues) to pay the debt ser- vice. 158 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Other Transfer from Stanford University Medical Ctr Fund Total Prior Years FY 2016 Budget FY2016 Est. FY 2019 O 264,108 18,935 413,712 173,089 (2,872,237) 3,160,324 O 0 0 0 O 1,100,000 1,100,000 2,800,000 0 800,000 0 52,250,000 0 0 O 1,364,108 1,118,935 3,213,712 173,089 50,177,763 3,160,324 Ex aenc iture Schedule FY 2021 5 Year CIP Beyond 5 Total Year CIP Total O 874,888 O 52,250,000 O 3,600,000 O 56,724,888 0 893,823 O 52,250,000 0 4,700,000 O 57,843,823 Project Phase Construction Design Total Prior FY 2016 Years Budget O 0 O 1,364,108 O 1,364,108 FY2016 Est. 0 0 1,118,935 3,213,712 1,118,935 3,213,712 0 50,177,763 3,160,324 173,089 0 0 173,089 50,177,763 3,160,324 FY 2021 5 Year CIP Total O 43,338,087 O 3,386,801 O 56,724,888 Beyond 5 Year CIP Total 0 53,338,087 O 4,505,736 O 57,843,823 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Environmental Impact Analysis: CEQA will be required. Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 159 CAPITAL IMPROVEMENT FUND Parks Maintenance Shop Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3201 East Bayshore Road, Palo Alto, CA 94303 Managing Department: Community Services IBRC Reference: N/A Initial Project Start: Spring 2011 Initial Project Completion: Spring 2014 Revised Project Start: Fall 2015 Revised Project Completion: Fall 2015 Project Number: PG -09003 Park Maintenance Shop Remodel Description This project renovates and remodels the Park Maintenance Shop for safety, efficiency, and employee effectiveness. The remodel involves replacing chain -link fence separations with framed walls, the creation of organized work rooms for equipment repair, providing for the secure storage of tools and equipment, and provides for an area where employees can conduct safety meetings. Justification The Park Maintenance Shop is a poorly organized grouping of areas separated by chain -link walls. Inadequate task lighting makes it difficult to properly repair small engines and equipment. The current meeting area is inadequate for weekly safety presentations. There is inadequate room for storage of tools and supplies. Because there is no centralized work bench area, the efficiency of tool and equipment repair is hampered. The remaining project funding will be used to complete the equipment storage area, which will be completed by October 2015. Supplemental Information This project will also result in significant energy saving from improved insulation and control of space heating. Significant Changes This project was used for the design phase, and the project transitioned to PF-12001 (Parks and Public Works Tree Work Space Improvements), which covered the construction phase. PF-12001 was originally slated to start in Fiscal Year 2012 but actually started midway through Fiscal Year 160 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND 2014. The project construction was completed right around January 2014. Additional funding in this project will be designated for an equipment storage area. Funding Sources Schedule Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior Years FY 2016 Budget FY2016 Est. FY 2017 O 94,419 88,419 6,000 O 94,419 88,419 6,000 Prior Years FY 2016 Budget O 94,419 O 94,419 FY 2018 0 0 FY 2019 0 0 FY 2020 Expenditure Schedule FY2016 Est. 88,419 FY 2017 6,000 88,419 6,000 FY 2018 0 0 FY 2019 0 0 0 0 FY 2020 0 0 FY 2021 5 Year CIP Total O 6,000 O 6,000 FY 2021 0 5 Year CIP Total 6,000 O 6,000 Beyond 5 Year CIP Total O 94,419 O 94,419 Beyond 5 Year CIP Total O 94,419 O 94,419 Operating Impact This project will also result in significant energy saving from improved insulation and control of space heating. As these costs are quantified, adjustments may be brought forward in future budget cycles. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 161 CAPITAL IMPROVEMENT FUND Lot Q elevator, January 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: High & Alma Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Spring 2016 Revised Project Start: Spring 2016 Revised Project Completion: Fall 2017 Project Number: PF-16003 Parking Lot Q Elevator Modernization Description This project provides funding to modernize the existing elevator at Parking Lot Q. The modern- ization consists of upgrading the interior of the elevator, elevator control interface, and call but- tons, and to meet current ADA standards. Justification The Parking Lot Q elevator is currently having many maintenance issues and does not conform to current ADA standards. The cost of modernizing and upgrading the elevator is expected to reduce ongoing maintenance expenses. Supplemental Information It is anticipated that 15% of the cost of this project will be reimbursed by the homeowners asso- ciation that utilizes this elevator and is consistent with the agreement between the City and the homeowners association. Significant Changes 2017-2021 CIP: Project delayed due to staffing constraints Funding Sources Schedule Funding Source Prior FY 2016 FY2016 Years Budget Est. FY 2017 FY 2018 O 5Year CIP Beyond 5 FY 2020 FY 2021 Total Year CIP Total Capital Improvement Fund Other Total O 145,017 20.608 124,409 O 25,591 0 25,591 0 0 O 170,608 20,608 150,000 0 0 0 124,409 O 0 0 25,591 O 0 0 150,000 0 145,017 0 25,591 0 170,608 162 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Total O 170,608 20,608 150, 000 O 170,608 20,608 150,000 0 0 0 O 150,000 O 150,000 O 170,608 O 170,608 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 163 CAPITAL IMPROVEMENT FUND Children's Theatre, January 2016 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Children's Theatre, Community Theatre, and Cubberley Theatre Managing Department: Community Services IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Summer 2018 Revised Project Start: Revised Project Completion: Project Number: AC -18000 Performing Arts Venues Seat Replacement Description This project provides funding for the replacement of damaged or non-functioning seats at the City's three performing arts venues: Children's Theatre, Community Theatre, and Cubberley Theatre. Justification Damaged or non-functioning seats at the City's three theatre sites are due for replacement based on their age and/or condition. Significant Changes 2017-2021 CIP: Project established. Funding Sources Sche c ule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 O 75,000 O 75,000 0 0 0 0 O 75,000 O 75,000 O 75,000 O 75,000 164 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Prior Project Phase Years FY 2016 Budget FY2016 Est. O 75,000 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Construction Total 0 0 O 75,000 0 0 75,000 0 75,000 O 75,000 O 75,000 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 165 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Children's Theatre, Community Theatre, and Cubberley Theatre Managing Department: Community Services IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Summer 2017 Revised Project Start: Revised Project Completion: Project Number: AC -17000 Children's Theatre, January 2016 Performing Arts Venues Soft Goods Replacement Description This project provides funding for the replacement of existing soft fabric goods in three City per- forming arts venues and to bring the goods in the facilities up to fire code. The soft goods must be flame-retardant with up-to-date flame certification in the Children's Theatre, Community Theatre and Cubberley Theatre. Soft goods refer to theatre drapes, stage curtains, and fabric backdrops. Justification Soft goods at these sites are due for replacement based on their age, condition and/or fire code. Supplemental Information The City has three performing arts venues: Children's Theatre, Community Theatre, and Cubber- ley Theatre. Significant Changes 2017-2021 CIP: Project established. 166 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Prior Funding Source Years FY 2016 Budget FY2016 Est. 0 0 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total 0 0 0 O 55,000 O 55,000 Ex 0 0 oenciture Schedule O 55,000 O 55,000 O 55,000 O 55,000 Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 0 0 5 Year CIP FY 2021 Total Beyond 5 Year CIP Total Construction Total 0 0 0 0 0 0 55,000 55,000 0 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 0 0 55,000 55,000 0 0 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. 55,000 55,000 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 167 CAPITAL IMPROVEMENT FUND Rinconada Library, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 1213 Newell Road Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Summer 2010 Initial Project Completion: Spring 2014 Revised Project Start: Revised Project Completion: Fall 2014 Project Number: PE -11000 Rinconada Library New Construction and Improvements Description This project provided funding for the renovation of the Rinconada Library. Justification Not applicable. Supplemental Information This project is complete. Remaining funding in the project will be used to defease (retire) Mea- sure N library bonds. Funding Source Prior Years Funding Sources Schedule FY 2016 Budget Capital Improvement 24,265,060 1,335,040 Fund Total FY2016 Est. FY 2017 309,762 1,025,278 24,265,060 1,335,040 309,762 1,025,278 FY 2018 0 0 FY 2019 0 0 FY 2020 Expenditure Schedule 0 0 FY 2021 SYear CIP Total O 1,025,278 O 1,025,278 Beyond 5 Year CIP Total O 25,600,100 O 25,600,100 Project Phase Construction Design Total Prior Years FY 2016 Budget 20,884,841 1,335,040 3,380,218 0 24,265,059 1,335,040 FY2016 Est. 309,762 0 309,762 FY 2017 1,025,278 0 1,025,278 FY 2018 0 0 0 FY 2019 0 0 0 FY 2020 5 Year CIP FY 2021 Total O 0 1,025,278 O 0 0 O 0 1,025,278 Beyond 5 Year CIP Total O 22,219,881 O 3,380,218 O 25,600,099 168 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET Relationship to Comprehensive Plan CAPITAL IMPROVEMENT FUND Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-22 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 169 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-00006 Fire Station 2, January 2015 Roofing Replacement Description This project provides funding for ongoing roofing maintenance at various City facilities includ- ing major repairs, rehabilitation, replacement, roof deck, drainage systems, and sheet metal repair/replacement. Roofs scheduled for replacement are based on an annual evaluation of their condition. Justification The life expectancy of most roofs at City facilities is 20 to 25 years. There are facilities in the inventory with roof systems that are beyond or near their useful life. Supplemental Information Facilities scheduled for re -roofing are as follows: Fiscal Year 2017: Rinconada Pool and Rinconada Park Restroom/Snack Bar Fiscal Year 2018: Ventura Units 1 and 2 Fiscal Year 2019: Animal Services and Baylands Athletic Center Restroom Fiscal Year 2020: Lucie Stern Community Center Fiscal Year 2021: Ventura Unit #3 170 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2019 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total N/A 719,358 564,951 356,735 706,942 249,289 451,700 370,368 2,135,034 N/A 719,358 564,951 356,735 706,942 249,289 451,700 370,368 2,135,034 Ex aenc iture Schedule 0 N/A N/A Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 719,358 564,951 356,735 706,942 249,289 451,700 370,368 2,135,034 N/A 719,358 564,951 356,735 706,942 249,289 451,700 370,368 2,135,034 Operating Impact This project is not anticipated to impact operating expenses. 0 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Review: Architectural Review Board Historic Resources Board Parks and Recreation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 except for historic buildings N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 171 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 300 Homer Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Summer 2006 Initial Project Completion: Spring 2007 Revised Project Start: Revised Project Completion: Fall 2017 Project Number: PF-07011 Roth Building, January 2015 Roth Building Maintenance Description This project provides for window repair, waterproofing of the building foundation walls, installa- tion of electrical service to the building and a new ventilation system. In addition, roofing repairs will be done on an as needed basis until such time that the building is leased and occupied. Justification In Fiscal Year 2004 the City removed the non -historic wings and secured the building. Currently the building is empty waiting for the Palo Alto History Museum to take possession of the build- ing. Funding was provided on a one-time basis for roofing repair and the installation of down- spouts. The building's roof will require on -going maintenance and repair to prevent further leaking. Water is also entering the building through the basement walls. In order to prevent mil- dew and further deterioration of the building, roof repair, waterproofing, perimeter drainage and installation of a ventilation/dehumidification system are necessary. Supplemental Information Funding was provided as a one-time addition and will be continued until all funding is used or Palo Alto History Museum takes possession. Small repairs are needed on a continual basis. Significant Changes 2017-2021 CIP: Project completion extended to reflect continuing vacancy of the building. 172 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Other Total Prior Years FY 2016 Budget FY2016 Est. 15,240 50,201 2,313 45,888 0 0 2,000 0 15,240 50,201 4,313 45,888 FY 2019 FY 2021 S Year CIP Beyond 5 Total Year CIP Total O 0 0 0 45,888 O 0 0 0 0 O 0 0 0 45,888 0 63,441 O 2,000 O 65,441 Project Phase Construction Total Prior Years FY 2016 Budget Expenciture Schedule FY2016 Est. 0 0 0 15,240 50,201 4,313 45,888 15,240 50,201 4,313 45,888 of 0 Operating Impact This project is not anticipated to impact operating expenses. 0 FY 2021 5 Year CIP Beyond 5 Total Year CIP 0 45,888 0 0 Total 65,441 45,888 0 65,441 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Historic Resources Board Element: Community Services & Planning and Transportation Facilities Commission Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 173 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 1313 Newell Road Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Initial Project Completion: Revised Project Start: Revised Project Completion: Project Number: PE -11012 Temporary Main Library Description This project provided funding for the design and construction of the Temporary Main Library. Justification Not applicable. Supplemental Information This project is complete. Remaining funding in the project will be used to defease Measure N library bonds. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total Project Phase Construction Design Total 59,238 97,016 8,900 88,116 59,238 97,016 8,900 88,116 Prior Years 58,200 1,037 59,237 FY 2016 Budget 97,016 0 97,016 0 0 0 0 Expenditure Schedule FY2016 Est. 8,900 0 8,900 FY 2017 88,116 0 88,116 FY 2018 FY 2019 0 0 0 0 0 0 FY 2020 0 0 0 O 88,116 O 88,116 FY 2021 0 0 5 Year CIP Total 88,116 0 88,116 0 156,254 O 156,254 Beyond 5 Year CIP Total O 155,216 O 1,037 O 156,253 174 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET Relationship to Comprehensive Plan CAPITAL IMPROVEMENT FUND Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 175 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: Various Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PF-14003 Lot N, January 2015 University Avenue Parking Improvements Description This project provides funding for improvements in the University Avenue parking district includ- ing parking lot resurfacing; striping and signing; parking structure painting or staining; electrical system upgrades needed to support improved lighting; security systems and/or other systems. Justification This project is intended to maintain the existing parking lots and garages in the University Ave- nue parking district to extend the useful life of the pavement surfaces and buildings. Supplemental Information This project is dependent on the availability of funding in the University Avenue Parking Permit Fund. Fiscal Year 2017: Resurface and restripe Lots 0 (Emerson/High) and F (Florence/Lytton) Fiscal Year 2018: Resurface and restripe Lots K (Lytton/Waverley) and C (Ramona/Lytton) Fiscal Year 2019-2021: Projects have not yet been identified 176 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from University Ave. Parking Permit Fund Total Project Phase Construction Total Prior Years N/A N/A N/A FY 2016 Budget 330,372 87,380 417,752 Prior FY 2016 Years Budget N/A N/A 417,752 52,741 447,687 131,759 23,917 24,563 FY2016 Est. 0 0 0 (34,639) 365,011 87,380 82,676 52,741 447,687 131,759 131,759 23,917 24,563 23,917 24,563 Expenciture Schedule FY2016 Est. FY 2017 131,759 23,917 FY 2020 417,752 52,741 447,687 24,563 FY 2021 0 0 0 FY 2021 S Year CIP Beyond 5 Total Year CIP 365,011 262,915 627,926 S Year CIP Total 0 627,926 0 627,926 0 0 0 Total N/A N/A N/A Beyond 5 Year CIP Total 0 0 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Parking Goal: T-8 Policy: T-47 Program: T-52 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 177 CAPITAL IMPROVEMENT FUND Ventura Community Center, February 2015 Fund: Capital Improvement Fund Category: Buildings and Facilities Project Location: 3990 Ventura Court Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Summer 2015 Initial Project Completion: Spring 2016 Revised Project Start: Spring 2016 Revised Project Completion: Spring 2017 Project Number: PE -15011 Ventura Buildings Improvements Description This project provides funding to replace or upgrade the mechanical and electrical systems and provide accessibility improvements to the facility. To comply with Americans with Disabilities Act, accessibility improvements are included; these needs are typically addressed concurrently with city -planned projects. Justification Mechanical and electrical systems are original and have reached the end of their useful lives. To meet current code requirements, increase efficiency and reliability, these systems need to be replaced. Under the lease agreement with Palo Alto Community Child Care (PACCC), the city is responsible for capital maintenance. Significant Changes 2017-2021 CIP: Project deferred by one year due to workload of other projects in progress. Funding Sources Schedule Funding Source FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 148,483 58,485 779,328 40,600 0 148,483 58,485 779,328 40,600 0 0 0 0 0 819,928 0 819,928 0 878,413 0 878,413 178 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 40,600 0 0 0 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Design Total O 90,000 O 58,483 O 148,483 0 89,330 58,485 689,998 58,485 779,328 40,600 0 01 O 129,930 O 689,998 O 819,928 O 129,930 0 748,483 O 878,413 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 179 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Parks and Open Space CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 181 CAPITAL IMPROVEMENT FUND Brilliance, by Joe O'Connell and Blessing Hancock Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: AC -86017 Art In Public Spaces Description This project provides funding for innovative public art for both interior and exterior public spaces in accordance with the City Council -approved Art in City Capital Improvement Projects ordinance. Justification This project places art in public buildings, plazas, gateways, parks and other sites frequented by residents and visitors alike. It is expected that public art will enhance community pride and own- ership in the City of Palo Alto. Public Art preserves the long-term viability of the built environ- ment and helps set a standard for aesthetic variety and creativity in the community. Supplemental Information The Art in City Capital Improvement Projects ordinance states that the City will budget one per- cent of its CIP budget for public art, with certain exceptions. A base level of funding in the amount of $50,000 is included each year. Significant Changes Prior to Fiscal Year 2015, the one percent for public art was included in the budget for each applicable project. Beginning in Fiscal Year 2015, this funding is accounted for within this proj- ect. This change provides a clearer picture of how much funding is available for public art, allows for the pooling of funds for more impactful projects, and ensures that the funds are pre- served for public art. 182 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2016 Budget FY2016 Est. FY 2019 FY 2021 S Year CIP Beyond 5 Total Year CIP N/A 367,994 75,890 534,423 212,470 880,700 240,012 125,958 1,993,563 0 N/A 367,994 75,890 534,423 212,470 880,700 240,012 125,958 1,993,563 Ex aenc iture Schedule Total N/A N/A Project Phase Construction Other Total Prior Years N/A N/A N/A FY 2016 FY2016 Budget Est. 359,716 8,278 367,994 75,890 FY 2017 534,423 0 0 75,890 534,423 FY 2018 212,470 FY 2019 880,700 0 0 212,470 880,700 FY 2020 240,012 5 Year CIP FY 2021 Total 125,958 1,993,563 0 0 0 240,012 125,958 1,993,563 Beyond 5 Year CIP Total 0 N/A 0 N/A 0 N/A Operating Impact Annual funding in the amount of $30,000 for public art maintenance is allocated to the Com- munity Services Department in the General Fund. This level of funding may be reviewed in light of increased funding for public art resulting from the public art ordinance, and adjustments to the maintenance allocation may be brought forward for City Council consideration in future years, if appropriate. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Land Use and Community Parks and Recreation Commission Design Section: Public Ways Goal: L-9 Policy: L-72 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 183 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Baylands Nature Preserve Managing Department: Community Services IBRC Reference: Catch-up Initial Project Start: Fall 2016 Initial Project Completion: Winter 2018 Revised Project Start: Revised Project Completion: Project Number: PG -17000 Baylands, July 2014 Baylands Comprehensive Conservation Plan Description This project provides funding for a conservation plan that will examine the native vegetation, wildlife habitat resources, and wildlife -appropriate public access for the entire Baylands, includ- ing Byxbee Park. This plan will provide needed information on best areas to maintain as wildlife habitat and appropriate areas to develop trails or other recreation amenities; provide a design overlay for appropriate types and locations of public art in the Baylands; and a design for inter- pretive messaging throughout the Baylands. The plan seeks to optimize opportunities for low impact recreation ensuring that these are compatible with the Baylands Master Plan direction for a passive park and nature preserve. The Conservation Plan will also provide input to the Byx- bee Park Completion project, design of which is scheduled to begin in Fiscal Year 2018. Justification Staff needs a guiding plan to provide insight on best management practices for wildlife, habitat, vegetation, and recreation management. The plan will also provide priorities, which will help staff and volunteers guide resources to the most important projects. With the many changes taking place in the environmentally significant area, it is important to have a holistic vision for the corridor that will balance the diverse needs of stakeholders. Supplemental Information A prior project to create a Baylands Comprehensive Conservation Plan was initiated in June 2006 but due to funding cuts the project was not completed. This project will involve hiring a consultant to complete the plan. 184 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2017-2021 CIP: Additional funding of $60,000 has been added to include design for interpretive messaging and design overlay for appropriate types and locations of public art. 2016-2020 CIP: Project established. Funding Source Capital Improvement Fund Total Project Phase Design Total Prior FY 2016 Years Budget 0 0 Prior Years 0 0 0 Func ing Sources Schec FY2016 Est. FY 2017 O 330,000 O 330,000 FY 2018 0 0 FY 2019 0 0 ule FY 2020 Expenciture Schedule FY 2016 FY2016 Budget Est. 0 0 330,000 330,000 FY 2018 FY 2019 O 0 O 0 0 0 FY 2020 0 5Year CIP Beyond 5 FY 2021 Total Year CIP Total O 330.000 O 330,000 0 330,000 O 330,000 5Year CIP Beyond 5 FY 2021 Total Year CIP Total 330,000 O 330,000 330,000 O 330,000 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1 Program: N-2, N-3 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project may be subject to CEQA review. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 185 CAPITAL IMPROVEMENT FUND Baylands Levee, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Harbor Road near the Baylands Nature Center Managing Department: Community Services IBRC Reference: New Initial Project Start: Spring 2012 Initial Project Completion: Summer 2014 Revised Project Start: Revised Project Completion: Fall 2017 Project Number: OS -09002 Baylands Emergency Access Levee Repair Description This project provides funding to restore the width and height of the earthen flood levee between Harbor Road near the Baylands Interpretive Center and the perimeter levee of the air- port to six inches above its original height. Justification This section of City -maintained levee has significantly subsided since it was built in the early 1960s. High winter tides now overflow the top of the levee, causing significant erosion along both edges of the levee. This levee is important not only for flood control of the Baylands, but also for emergency response by fire and paramedic vehicles for fires, plane crashes and rescue of injured trail users. The section of levee between the road and the Nature Center is essential for public access. Supplemental Information Information from the Bay Conservation and Development Commission on sea level rise projec- tions will be incorporated into the design of the restoration of the levee in order for the struc- ture to function against increasing tide levels. Significant Changes 2016-2020 CIP: Project completion has been extended by 21/2 years due to delays in securing the regulatory permits needed to construct the project. 186 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Prior Funding Source Years FY 2016 Budget FY2016 Est. 0 0 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total 54,398 265,602 54,398 265,602 O 265,602 O 265,602 Ex aenc 0 0 iture Schedule 0 265,602 O 265,602 0 320,000 O 320,000 Project Phase Prior Years FY 2016 FY2016 Budget Est. 0 0 0 0 5 Year CIP FY 2021 Total Beyond 5 Year CIP Total Construction Total 54,398 265,602 54,398 265,602 O 265,602 O 265,602 0 Operating Impact This project is not anticipated to impact operating expenses. 0 O 265,602 O 265,602 0 320,000 O 320,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1 Review: Planning and Transportation Commission San Francisquito Creek Joint Powers Authority Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 187 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PG -06003 Greer Park, January 2015 Benches, Signage, Walkways, Perimeter Landscaping Description This project provides funding for the restoration and replacement of existing benches, signage, fencing, walkways, and landscaping at various City facilities. Justification Benches, signage, fencing, walkways, and perimeter landscaping at these various sites are due for replacement or upgrade based on their age and/or condition. Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior Years Funding Sources Schedule FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total N/A 209,294 113,343 245,951 150,000 150,000 150,000 150,000 845,951 N/A 209,294 113,343 245,951 150,000 150,000 150,000 150,000 845,951 Prior Years N/A FY 2016 Budget 209,294 Expenciture Schedule FY2016 Est. 113,343 FY 2017 245,951 FY 2018 150,000 FY 2019 150,000 FY 2020 150,000 FY 2021 150,000 5 Year CIP Total 845,951 N/A 209,294 113,343 245,951 150,000 150,000 150,000 150,000 845,951 Operating Impact This project is not anticipated to impact operating expenses. 0 0 N/A N/A Beyond 5 Year CIP Total 0 N/A N/A 188 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-26 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 189 CAPITAL IMPROVEMENT FUND Bol Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 3590 Laguna Avenue Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Summer 2019 Initial Project Completion: Summer 2020 Revised Project Start: Revised Project Completion: Project Number: PE -16000 Bol Park Improvements Description This project provides funding for safety renovations and accessibility improvements, including repairs to the decomposed granite pathways, park lighting, and fencing. Irrigation renovations and turf restoration are also included in this project, as well as the replacement of two drinking fountains and other site amenities. Justification As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs in addition to safety issues. Prior FY 2016 Funding Source Years Budget Capital Improvement Fund Total 0 0 0 0 Funding Sources Schec FY2016 Est. 0 0 Ex FY 2017 0 0 ule 5Year CIP Beyond 5 FY 2018 FY 2019 FY 2020 FY 2021 Total Year CIP Total of 0 O 275,132 O 275,132 aenciture Schedule O 275,132 O 275,132 O 275,132 O 275,132 Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 217,400 O 57,732 O 275,132 O 217,400 O 57,732 O 275,132 0 217,400 0 57,732 O 275,132 190 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 191 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 410 Fernando Ave. Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Fall 2017 Initial Project Completion: Fall 2018 Revised Project Start: Fall 2020 Revised Project Completion: Fall 2021 Project Number: PE -17005 Boulware Park, February 2015 Boulware Park Improvements Description This project provides funding for improvements to the existing children's playground, lighting and site amenities, and accessibility upgrades. Playground improvements include the installa- tion of a new play structure and replacement of existing light pole fixtures, drinking fountains, benches, and trash receptacles. Rubberized surfacing will also be replaced and expanded to increase accessibility. Justification The existing playground equipment, installed in 1993, is approaching the end of its useful life and needs to be replaced. In addition, light poles and site amenities, including drinking foun- tains, benches and trash/recycle receptacles are aged and need replacing. Significant Changes 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2021 pending completion of the Parks Master Plan and a reprioritization of parks projects. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 O 45,000 O 45,000 0 0 O 50,666 400,000 495,666 O 50,666 400,000 495,666 O 495,666 O 495,666 192 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 O 0 0 45,000 O 45,000 0 0 O 25,333 O 25,333 O 50,666 Operating Impact This project is not anticipated to impact operating expenses. 400,000 425,333 0 70,333 400,000 495,666 O 425,333 O 70,333 O 495,666 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C -24,C-26, C-32 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 193 CAPITAL IMPROVEMENT FUND Buckeye Creek, December 2014 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park Managing Department: Community Services IBRC Reference: Catch-up Initial Project Start: Summer 2015 Initial Project Completion: Fall 2016 Revised Project Start: Revised Project Completion: Spring 2017 Project Number: PG -15000 Buckeye Creek Hydrology Study Description This project will fund a study to analyze flooding conditions and to recommend flood control structures that provide both drainage and erosion control solutions for Buckeye Creek. The project will consider maintenance needs and land stewardship practices, and will include out- reach to stakeholders. Drainage system improvements may include new culverts, gabions and native plant riparian re -vegetation. Justification Buckeye Creek originates in Foothills Park and flows to Los Trancos Creek. During heavy storms, the creek overflows and undercuts banks causing erosion, heavy siltation and damage to adjacent roads, utilities and park facilities. Original gabions and check dams installed after the 1983 El Nino floods are failing and causing additional erosion. Annual maintenance costs have increased to repair repeated flood damage. Supplemental Information The Infrastructure Blue Ribbon Commission recommended a hydrology study be conducted to determine the hydrologic conditions and recommendations to reduce creek sedimentation and erosion. Based on the findings of the study, future funding may be proposed for construction of improvements. The hydrology study is a critical precursor to decisions regarding the future use of the 7.7 acres of park land at Foothills Park. On February 24, 2015, the Parks and Recreation Commission rec- ommended to Council that the Buckeye Creek hydrology study should be completed before 194 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND making any recommendations on how to use the 7.7 acre parcel. The recommendations on how to best address the hydrology challenges may alter the City's decision on use of the land. Significant Changes 2017-2021 CIP: Project completion of study now moved to Spring 2017. 2016-2020 CIP: Project established. Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2016 Budget O 149,180 O 149,180 FY2016 Est. FY 2017 O 190,382 O 190,382 FY 2018 0 0 FY 2019 0 0 FY 2020 Expenditure Schedule 0 0 FY 2021 5 Year CIP Total O 190,382 O 190,382 Beyond 5 Year CIP Total 0 190,382 O 190,382 Project Phase Design Other Total Prior Years FY 2016 Budget O 44,180 O 105,000 O 149,180 FY2016 Est. FY 2017 O 190,382 O 0 O 190,382 FY 2018 0 0 0 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 5 Year CIP Total O 190,382 O 0 O 190,382 Beyond 5 Year CIP Total 0 190,382 0 0 O 190,382 Operating Impact Impact to operating expenses is dependent upon pending recommendations from the study. Relationship to Comprehensive Relationship to Comprehensive Plan Plan Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1 Program: N-2, N-3 Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-2 Policy: N-11 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 195 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2500 Embarcadero Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2017 Initial Project Completion: Fall 2019 Revised Project Start: Revised Project Completion: Project Number: PE -18006 Byxbee Park , March 2015 Byxbee Park Completion Description This project provides funding for the remaining improvements to Byxbee Park following the completion of the remaining landfill capping work. As envisioned by the original artist and land- scape architect, the completion of Byxbee Park would occur following capping of the remainder of the landfill and would consist of a network of white oyster shell -lined trails with wooden view- ing platforms. The hilltops would also be accented with small soil mounds called "hillocks" to be used for planting wildflowers. Additionally, the parking lot for the park would be expanded. Justification While some improvements and amenities have already been provided through the Byxbee Park Trails project, this project will revisit the vision for the entire park, and develop and implement the plan for the final park. Design of the project will incorporate recommendations from the Baylands Comprehensive Conservation Plan project. Supplemental Information The Byxbee Park Completion project is included in the Council Infrastructure Plan. Funds for the project are provided by the Parks Development Impact Fee Fund. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Other Total 0 0 0 0 0 0 0 0 0 O 74,015 116,252 O 2,800,000 0 O 2,874,015 116,252 0 0 OI O 190,267 O 2,800,000 O 2,990,267 O 190,267 O 2,800,000 O 2,990,267 196 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 0 0 O 0 2,520,000 0 354,015 116,252 O 354,015 2,636,252 0 0 2,520,000 0 0 470,267 OI 0 2,990,267 O 2,520,000 O 470,267 O 2,990,267 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Parks and Recreation Commission Environmental Impact Analysis: This project may be subject to CEQA review. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 197 CAPITAL IMPROVEMENT FUND Byxbee Park Trails Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2375 Embarcadero Road Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Summer 2012 Initial Project Completion: Spring 2015 Revised Project Start: Summer 2012 Revised Project Completion: Spring 2016 Project Number: PE -13020 Description This project provides funding for park amenities in the recently capped Phase IIC, the last area of the 126 acre landfill to be filled and capped. Amenities include signage, benches, vegetative islands and dual use pathways connected to the existing trail system. Justification The Byxbee Park Conceptual Plan calls for vegetation and a trail system, allowing safe public access that doesnit impact the wildlife and ensures that regulatory requirements related to the capped landfill can be met. Landfill maintenance staff will construct new trails, expanding access to Byxbee Park Hills and linking the park together. Supplemental Information This project will generate and provide interim park concepts and a park improvement ordi- nance. A consultant will provide necessary design services through preparation of construction documents. A park improvement ordinance for the improvements identified by the Byxbee Park Conceptual Plan was approved by Council. Significant Changes 2017-2021 CIP: Project completion extended one year due to extension in original schedule for finalizing landfill capping. 198 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2016 Budget 65,492 269,115 65,492 FY2016 Est. 0 249,932 19,183 269,115 249,932 19,183 Ex 0 FY 2019 0 0 0 oenciture Schedule FY 2021 S Year CIP Beyond 5 Total Year CIP Total O 19,183 O 19,183 0 334,607 O 334,607 Project Phase Construction Design Total Prior Years FY 2016 FY2016 Budget Est. 1,485 269,115 64,007 0 65,492 269,115 249,932 0 249,932 FY 2017 19,183 0 19,183 FY 2018 0 0 FY 2019 0 0 FY 2020 0 0 5 Year CIP FY 2021 Total 0 0 19,183 0 19,183 Beyond 5 Year CIP Total 0 270,600 O 64,007 O 334,607 Operating Impact This project is anticipated to increase operating expenses for park maintenance. Relationship to Comprehensive Relationship to Comprehensive Plan Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-26 Secondary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-3 Environmental Impact Analysis: This project is categorically exempt from CEQA under Section 15301. Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 199 CAPITAL IMPROVEMENT FUND Cameron Park, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Cameron Park Managing Department: Community Services IBRC Reference: Catch-up Initial Project Start: Summer 2017 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2019 Revised Project Completion: Summer 2020 Project Number: PG -14002 Cameron Park Improvements Description This project provides funding to upgrade and renovate safety and accessibility features at Cam- eron Park with a primary focus on the park playground. Justification As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Significant Changes 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 pending completion of the Parks Master Plan and a reprioritization of parks projects. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 0 0 0 0 O 159,994 O 159,994 Expenciture Schedule O 159,994 O 159,994 O 159,994 O 159,994 Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 141,997 O 17,997 O 159,994 O 141,997 O 17,997 O 159,994 0 141,997 O 17,997 O 159,994 200 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 201 CAPITAL IMPROVEMENT FUND Foothills Park Orchard Glen picnic area, January 2016 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2021 Initial Project Completion: Fall 2022 Revised Project Start: Revised Project Completion: Project Number: PE -21000 Foothills Park Improvement Project Description This project provides funding to install new irrigation for the 15 acres of grass meadow at Foot- hills Park and to replace the bridge to Sunfish Island in the park. Justification The irrigation system is over 25 years old and needs to be upgraded to address increased main- tenance as the system has aged, and to install more efficient equipment to reduce water needs. Turf will be reduced in certain areas to help conserve water and reduce the amount of mowed turf. The Sunfish Island Bridge (located at Boronda Lake) is in disrepair and needs to be replaced. Supplemental Information Replacement of the irrigation system has a high potential to significantly reduce water use. Significant Changes 2017-2021 CIP: Project established. Funding Sources Schedule Prior FY 2016 Funding Source Years Budget FY2016 Est. 0 0 FY 2019 FY 2020 5Year CIP Beyond 5 FY 2021 Total Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 0 0 0 0 O 285,423 285,423 O 285,423 285,423 0 285,423 O 285,423 202 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Prior Project Phase Years FY 2016 Budget FY2016 Est. 0 0 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Design Total 0 0 0 0 0 0 O 285,423 O 285,423 285,423 285,423 O 285,423 O 285,423 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Architectural Review Board Element: Community Services & Element: Community Services & Facilities Facilities Section: Parks and Public Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Policy: C-26 Parks and Recreation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 203 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Summer 2020 Initial Project Completion: Summer 2022 Revised Project Start: Revised Project Completion: Project Number: PG -17001 Pearson-Arastradero Preserve, January 2016 Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Comprehensive Conservation Plan Description This project provides funding to create a comprehensive conservation plan for Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park. The plan will provide guidance on wildlife and habitat management, public access and recreation, trails, and interpretive messaging. Justification Staff needs a guiding plan to provide insight on best management practices for wildlife, habitat, vegetation, and recreation management. The plan will also provide priorities, which will help staff and volunteers guide resources to the most important projects. Significant Changes 2017-2021 CIP: Project established. Funding Sources Schedule Prior Funding Source Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Design Total 0 0 0 0 0 0 0 0 0 0 0 O 300,000 300,000 O 300,000 300,000 O 300,000 O 300,000 204 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 0 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Design Total 0 0 0 0 0 0 0 0 300,000 300,000 O 300,000 300,000 Operating Impact This project may result in recommendations that impact operating expenses. O 300,000 O 300,000 Relationship to Comprehensive Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1 Program: N-2 Plan Secondary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1 Program: N-3 Environmental Impact Analysis: This project may be subject to CEQA review. Potential Board/Commission Review: Parks and Recreation Commission Planning and Transportation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 205 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Palo Alto Municipal Golf Course Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Spring 2018 Initial Project Completion: Summer 2018 Revised Project Start: Revised Project Completion: Project Number: PG -18000 Golf Course Net and Artificial Turf Golf Course Net and Artificial Turf Replacement Description This project provides funding for the removal and replacement of golf course driving range net- ting and synthetic turf. Justification Based on age, condition, and use expectancy of nine to ten years, replacement is projected to be needed in 2018. The golf course driving range is a popular facility, and is used as a teaching area. The facility is an important source of revenue to the City, and keeping it in a state of good repair will aid in maintaining this revenue stream. Funding Sources Schec ule Prior Funding Source Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total Project Phase Construction Design 0 0 Prior Years 0 0 0 0 01 0 FY 2016 Budget 0 0 Ex O 770,000 O 770,000 0 0 aenciture Schedule FY2016 Est. 0 FY 2017 FY 2018 0 745,000 O 25,000 FY 2019 0 0 0 0 FY 2020 0 0 O 770,000 O 770,000 FY 2021 5 Year CIP Total O 745,000 O 25,000 0 770,000 O 770,000 Beyond 5 Year CIP Total O 745,000 O 25,000 Total 0 0 0 0 770,000 0 0 0 770,000 0 770,000 206 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 207 CAPITAL IMPROVEMENT FUND Palo Alto Golf Course, March 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 1875 Embarcadero Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2012 Initial Project Completion: Spring 2015 Revised Project Start: Summer 2012 Revised Project Completion: Fall 2017 Project Number: PG -13003 Golf Reconfiguration & Baylands Athletic Center Improvements Description This project provides funding for the renovation of the Municipal Golf Course in accordance with the Council -approved conceptual plan. The project includes less turf, raising the elevation of the course with imported soil, replacement of the irrigation and drainage systems and space for athletic fields. Justification The need for this project was triggered by the San Francisquito Creek flood control improve- ments being implemented by the Creek Joint Powers Authority, which will encroach on the existing golf course. This creates an opportunity to resolve existing issues with the golf course, including the deteriorated irrigation system, high water consumption, poor soil, and the short- age of playing fields in Palo Alto. The course design will accentuate the natural Baylands setting and is expected to attract new users, increasing revenue. Supplemental Information The project will be partially funded through the San Francisquito Creek JPA ($3.0 million) as mitigation for the impacts of its flood control project. The balance of the project cost will be financed through certificates of participation (COPs) issued by the city and repaid via golf course revenues over a period of 20 years. A financial analysis prepared by the National Golf Foundation projected revenues from the improved golf course will support repayment of the COPs. 208 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2016-2020 CIP: Timeline extended to reflect full delay in construction phase due to difficulties in securing regulatory permits for the project. Additionally, project was reduced by $24,450, which represents the amount that was previously budgeted for public art. In Fiscal Year 2015, the City Council approved a new Public Art policy, which dedicated an amount equal to one percent of capital projects, with certain exclusions, for public art. Public Art expenses are accounted for within the Art in Public Places capital project. The reduction of $24,450 rep- resents the amount that was previously earmarked in this project for public art. Public Art fund- ing of approximately $100,000 (representing one percent of the total anticipated cost for this project) was added to the Art in Public Places project as part of this budget. Funding Sources Schedule Funding Source Capital Improvement Fund Other Total Prior Years FY 2016 Budget FY2016 Est. FY 2017 878,867 151,896 (58,870) 1,206,620 0 10,264,211 878,867 10,416,107 183,976 9,084,381 125,106 10,291,001 FY 2018 0 0 0 FY 2019 0 0 FY 2020 0 0 0 0 FY 2021 5 Year CIP Total O 1,206,620 O 9,084,381 O 10,291,001 Beyond 5 Year CIP Total O 2,026,617 O 9,268,357 O 11,294,974 Expenditure Schedule Project Phase Construction Design Total Prior Years FY 2016 Budget 6,339 10,416,107 872,528 0 878,867 10,416,107 FY2016 Est. FY 2017 125,106 10, 291,001 0 0 125,106 10,291,001 FY 2018 0 0 0 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 5 Year CIP Total O 10, 291, 001 0 0 O 10,291,001 Beyond 5 Year CIP Total O 10,422,446 O 872,528 O 11,294,974 Operating Impact Maintenance of the golf course is budgeted in the Community Services Department. It is antic- ipated that the complete reconstruction of the golf course on a smaller footprint with less turf and a more efficient irrigation system will reduce maintenance costs (particularly water costs) and extend the useful life of this asset. There will be cost savings while the golf course is closed for construction and ongoing savings once the new upgraded course is opened for public play. The cost to operate and maintain the golf course will be reviewed annually, and any incremental savings will be proposed each year through the annual budget process. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 209 CAPITAL IMPROVEMENT FUND Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Relationship to Comprehensive Plan Secondary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1 Program: N-8 Environmental Impact Analysis: An Environmental Impact Report has been completed for this project. Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission 210 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Hoover Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2901 Cowper Street Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Fall 2018 Initial Project Completion: Spring 2019 Revised Project Start: Summer 2020 Revised Project Completion: Winter 2021 Project Number: PE -18012 Hoover Park Improvements Description This project provides funding for the replacement of the existing concrete walkway, repairs to the existing decomposed granite walkway and replacement of site amenities, including playfield backstops, benches, tables and trash receptacles. Also included are repairs to the existing brick wall surrounding the children's playground. Justification The concrete walkway and decomposed granite pathway are cracked and/or uneven, creating safety hazards. The brick wall at the playground and other site amenities, including the playfield backstops, are old or damaged. Significant Changes 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2021 pending completion of the Parks Master Plan and a reprioritization of parks projects. 2016-2020 CIP: Project moved from 2018 to 2017 based on review of staff work load. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 V 49,335 O I 49,335 0 0 0 0 O 530,804 580,139 O 530,804 580,139 O 580,139 O 580,139 212 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 O 0 O 49,335 O 49,335 0 0 01 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 425,000 0 105,804 0 530,804 425,000 155,139 580,139 O 425,000 0 155,139 O 580,139 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-1 Policy: C-4 Program: C-24 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 213 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Mitchell Park Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Summer 2017 Revised Project Start: Revised Project Completion: Project Number: PE -17000 Mitchell Park Adobe Creek Bridge Replacement Project Description This project provides funding to replace the existing bridge over Adobe Creek in Mitchell Park. Justification Since the completion of the Magical Bridge Playground, the Adobe Creek Bridge in Mitchell Park has seen continued increased use. The bridge acts as the main link between the surround- ing neighborhoods, schools and Mitchell Park and is an integral component of the safe routes to school path system. Supplemental Information Upgrades made to the pathway on either side of the bridge to meet ADA standards for the Magical Bridge Playground were completed last year. The new pathways leading to the existing bridge were installed at a 10 foot width to increase capacity and safety of the walkway. The cur- rent bridge is only 5 feet wide, creating safety issues for both bikes and pedestrians. An initial study performed on the bridge during the design of the Magical Bridge Playground recom- mended replacement of the bridge to meet current ADA standards. The existing bridge foun- dations can be utilized by a new bridge, reducing the overall costs of installation. The bridge currently serves over 200 children and commuters daily who use the bridge to access the sev- eral schools around Mitchell Park, the Magical Bridge Playground, and the Mitchell Park Library and Community Center. 214 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET Significant Changes 2017-2021 CIP: Project established. Funding Source Capital Improvement Fund Total Prior Years 0 0 CAPITAL IMPROVEMENT FUND Funding Sources Schedule FY 2016 Budget 0 0 FY2016 Est. FY 2017 O 250,000 O 250,000 Ex FY 2018 0 0 FY 2019 0 0 FY 2020 aenciture Schedule 0 0 FY 2021 5 Year CIP Total O 250,000 O 250,000 Beyond 5 Year CIP Total O 250,000 O 250,000 Project Phase Construction Design Total Prior FY 2016 Years Budget 0 0 0 0 0 0 FY2016 Est. FY 2017 O 200,000 0 50,000 O 250,000 FY 2018 0 0 0 FY 2019 FY 2020 0 0 0 0 0 0 5Year CIP Total O 200,000 O 50,000 O 250,000 Beyond 5 Year CIP Total O 200,000 0 50,000 O 250,000 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Architectural Review Board Element: Community Services & Element: Community Services & Facilities Facilities Section: Parks and Public Facilities Section: Access Goal: C-4 Policy: C-26 Goal: C-5 Policy: C-32 Environmental Impact Analysis: This project may be subject to CEQA review. Parks and Recreation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 215 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Mitchell Park Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Fall 2018 Initial Project Completion: Summer 2019 Revised Project Start: Summer 2019 Revised Project Completion: Summer 2021 Project Number: PE -18010 Mitchell Park, February 2015 Mitchell Park Improvements Description This project provides funding for repair and replacement of equipment and amenities through Mitchell Park. The improvements include replacement of the playground equipment located along East Meadow Drive, renovation of the water -play element, repair of the covered wood walkway structure, replacement of playground and water play area fencing, and new rubberized surfacing. Also included are irrigation renovations, turf restoration and replacement of site amenities and decomposed granite pathways. Justification The playground equipment, water -play element, fencing, covered wood walkway structure, decomposed granite pathways and site amenities have surpassed their expected lifecycle. Repair and/or replacement is necessary. Loss of vegetation has been linked to poor irrigation. Supplemental Information Design of the new playground equipment will include outreach to nearby schools that have pro- vided input regarding the playground equipment in the past. Significant Changes 2016-2020 CIP: Based on the IBRC keep -up schedule for the park, irrigation renovations, turf restoration and park amenities replacement have been added to the project's scope with an additional budget allocation of $946,000. This additional work was scheduled for Fiscal Year 2020, and the project schedule has been adjusted accordingly. 216 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years 0 FY 2016 Budget 0 0 FY2016 Est. 0 0 Ex 0 O 74,110 1,408,311 0 O 74,110 1,408,311 oenciture Schedule FY 2021 S Year CIP Beyond 5 Total Year CIP O 1,482,421 O 1,482,421 Total O 1,482,421 O 1,482,421 Project Phase Construction Design Total Prior Years 0 0 FY 2016 Budget 0 0 FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 0 1,132,200 O 0 0 74,110 276,111 O 0 0 74,110 1,408,311 5 Year CIP FY 2021 Total O 1,132, 200 O 350,221 O 1,482,421 Beyond 5 Year CIP Total O 1,132, 200 O 350,221 O 1,482,421 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Parks and Recreation Commission Environmental Impact Analysis: This project may be subject to CEQA review. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 217 CAPITAL IMPROVEMENT FUND Byxbee Park pole field, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: 0S-09001 Off -Road Pathway Resurfacing And Repair Description This project provides funding for the maintenance of Palo Alto's 9 -mile off -road paved trail sys- tem that is 35 years old and requires on -going, phased repairs. This project removes and replaces severely damaged sections of asphalt, repairs cracks and base failures, and resurfaces worn or uneven surfaces of off -road asphalt pathways and bicycle trails. Priority will be given to the repair of the most uneven sections of pathway. The project does not create new offroad trails. Staff uses surface assessment data prepared by Public Works Engineering and input from the public to prioritize repair or replacement projects. Justification This project is intended to maintain the existing system of off -road pathways and trails through- out Palo Alto in order to extend the useful life of pathway surfaces. This project will ensure safe, even, and handicapped accessible surfaces for pedestrians, cyclists, and skaters. Repair of uneven trail surfaces will greatly reduce accidents. Supplemental Information Work programmed for this project includes pathway resurfacing for the following locations: Fiscal Year 2018: Baylands Pathway Fiscal Years 2019-2021: Projects have not yet been identified 218 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2021 S Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total Project Phase Capital Improvement Fund Construction Total N/A 321,549 143,056 199,080 121,143 121,713 122,300 123,192 687,428 N/A 321,549 143,056 199,080 121,143 121,713 122,300 123,192 687,428 Prior Years FY 2016 Budget N/A 182,000 Ex oenciture Schedule FY2016 Est. 0 0 0 0 0 FY 2021 0 5YearCIP Total 0 N/A 139,549 143,056 199,080 121,143 121,713 122,300 123,192 687,428 N/A 321,549 143,056 199,080 121,143 121,713 122,300 123,192 687,428 Operating Impact This project is not anticipated to impact operating expenses. 0 N/A O N/A Beyond 5 Year CIP O Total N/A O N/A O N/A Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 219 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Foothills Park Boronda Lake Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: OS -00002 Boronda Lake, January 2015 Open Space Lakes And Pond Maintenance Description This project rehabilitates lakes and ponds in open space nature preserves to protect wildlife habitat and recreational safety and to meet State Division of Safety of Dams requirements. The project funds annual harvesting of non-native pond weeds and cattails at Boronda Lake in Foot- hills Park. The project also funds maintenance of the Duck Pond aerator for improved water quality. Justification Pond weeds and cattails must be regularly removed from Boronda Lake to prevent non-native plants from displacing native plants that are essential to the survival of fish and foraging ani- mals. This also will provide access for recreational fishing and boating safety. The State Division of Safety of Dams mandates cattail removal to maintain the Boronda Dam. The Baylands Duck Pond aeration system maintains water quality for wildlife. Significant Changes 2016-2020 CIP: This project has been converted to annual recurring status, rather than past practice of receiving additional funding every other year. The change will address the changing needs of Boronda Lake. The aquatic weeds that are harvested need to be cleared more thor- oughly every year. 220 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Prior Funding Source Years FY 2016 Budget FY2016 Est. FY 2021 S Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total N/A 45,000 24,591 65,409 45,000 45,000 45,000 45,000 245,409 N/A 45,000 24,591 65,409 45,000 45,000 45,000 45,000 245,409 Ex oenciture Schedule 0 N/A N/A Project Phase Prior Years FY 2016 FY2016 Budget Est. 65,409 45,000 45,000 45,000 5YearCIP FY 2021 Total Beyond 5 Year CIP Total Construction Total N/A N/A 45,000 24,591 45,000 245,409 45,000 24,591 65,409 45,000 45,000 45,000 45,000 245,409 Operating Impact This project is not anticipated to impact operating expenses. 0 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1 and N-12 Review: Parks and Recreation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 221 CAPITAL IMPROVEMENT FUND Baylands Bench, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: OS -00001 Open Space Trails and Amenities Description This project provides funding to restore unpaved trails, fences, picnic areas, and campgrounds at Foothills Park, the Baylands, and the Pearson-Arastradero Nature Preserves. The project also provides habitat protection by guiding park users towards areas dedicated for hiking, biking, and assembling. Benches, tables, footbridges and fences that are at the end of their useful life will systematically be replaced. Justification Open Space trails require ongoing repair of natural erosion, storm damage, and control of aggressive plants, such as thistle and poison oak to ensure that facilities are safe, accessible, and maintained for recreational uses. These restoration projects are consistent with the Aras- tradero Preserve Trails Management Plan and the Foothills Park Trails Maintenance Plan. Supplemental Information Improvements to the trails within Pearson-Arastradero Preserve move trails away from environ- mentally sensitive areas and correct steeply sloped trails, thereby reducing erosion and provid- ing better access to park users with disabilities. These restoration projects are consistent with the Arastradero Preserve Trails Management Plan and the Foothills Park Trails Maintenance Plan. Significant Changes 2017-2021 CIP: Additional $55,000 in funding added in Fiscal Year 2017 for one-time repairs of the Los Trancos Trail. 222 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Prior Funding Source Years FY 2016 Budget FY2016 Est. FY 2021 S Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total N/A 389,244 383,385 235,859 175,000 175,000 175,000 175,000 935,859 N/A 389,244 383,385 235,859 175,000 175,000 175,000 175,000 935,859 Ex oenciture Schedule 0 N/A 0 N/A Project Phase Prior Years FY 2016 FY2016 Budget Est. 235,859 175,000 175,000 175,000 5Year CIP Beyond 5 FY 2021 Total Year CIP Total Construction Total N/A 389,244 383,385 175,000 935,859 N/A 389,244 383,385 235,859 175,000 175,000 175,000 175,000 935,859 Operating Impact This project is not anticipated to impact operating expenses. 0 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1 Program: N-3 Review: Parks and Recreation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 223 CAPITAL IMPROVEMENT FUND Briones Park, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PG -09002 Park and Open Space Emergency Repairs Description This project provides funding for the replacement or extensive repair of playgrounds, play yard surfaces, wooden structures, park amenities and play equipment in the event of storms, fire, vandalism or structural failure. Justification This project allows for the replacement or repair of damaged equipment or play structures for the convenience of the public. Funding Sources Schedule Funding Source Capital Improvement Fund Design Total Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total N/A 30,985 28,466 (28,466) 0 0 0 0 (28,466) N/A 75,000 41,362 139,623 75,000 75,000 75,000 75,000 439,623 N/A 105,985 69,828 111,157 75,000 75,000 75,000 75,000 411,157 Beyond 5 Year CIP Total O N/A O N/A O N/A Project Phase Construction Total Prior Years N/A FY 2016 Budget 105,985 Expenc FY2016 Est. 69,828 iture Schedule FY 2017 111,157 FY 2018 75,000 FY 2019 75,000 FY 2020 75,000 FY 2021 75,000 5 Year CIP Total 411,157 N/A 105,985 69,828 111,157 75,000 75,000 75,000 75,000 411,157 Beyond 5 Year CIP Total 0 N/A N/A 224 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 225 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Pearson Arastradero Preserve Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Summer 2020 Initial Project Completion: Fall 2021 Revised Project Start: Revised Project Completion: Project Number: PE -21001 Pearson Arastradero Improvement Project Description This project provides funds for replacing fencing, signs, gates, bridge decking, and making improvements to some of the seasonal trails to help reduce winter trail closures. Justification The fencing, signs, gates, and bride decking have exceeded their useful lifespans, and need to be replaced. There are a number of seasonal trails that must be closed during the rainy season. Significant Changes 2017-2021 CIP: Project established. Funding Sources Schec ule Prior Funding Source Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 5 Year CIP FY 2021 Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 0 0 0 0 0 0 0 306,595 306,595 0 306,595 306,595 0 306,595 0 306,595 226 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 0 0 0 0 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 0 0 0 0 01 Operating Impact This project is not anticipated to impact operating expenses. 0 273,226 273,226 0 33,369 33,369 O 306,595 306,595 O 273,226 0 33,369 O 306,595 Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Architectural Review Board Element: Community Services & Element: Community Services & Facilities Facilities Section: Parks and Public Facilities Section: Access Goal: C-4 Policy: C-24 Program: C-19 Policy: C-32 Parks and Recreation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 227 CAPITAL IMPROVEMENT FUND Peers Park, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Peers Park Managing Department: Community Services IBRC Reference: Catch-up Initial Project Start: Summer 2017 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2019 Revised Project Completion: Summer 2020 Project Number: PG -14001 Peers Park Improvements Description This project provides funding for upgrades and renovations of the irrigation system and turf at Peers Park. The project will also replace the park benches and drinking fountains, resurface the basketball and tennis court playing surfaces, and repair court fencing. Justification The existing irrigation system, benches, and drinking fountains have exceeded their useful lives. Significant Changes 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 pending completion of the Parks Master Plan and a reprioritization of parks projects. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 0 0 0 0 O 229,019 O 229,019 Expenciture Schedule O 229,019 O 229,019 O 229,019 O 229,019 Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 220,257 O 8,762 O 229,019 O 220,257 O 8,762 O 229,019 0 220,257 O 8,762 O 229,019 228 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 229 CAPITAL IMPROVEMENT FUND Ramos Park, January 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Ramos Park Managing Department: Community Services IBRC Reference: Catch-up Initial Project Start: Summer 2015 Initial Project Completion: Summer 2015 Revised Project Start: Summer 2017 Revised Project Completion: Spring 2018 Project Number: PG -14000 Ramos Park Improvements Description This project provides funding for safety and accessibility improvements at Ramos Park includ- ing replacing the existing park playground, benches, and drinking fountain, as well as resurfac- ing the basketball court playing surface. Justification The existing playground, benches, basketball court surfaces, and drinking fountains have exceeded their useful lives. As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Significant Changes 2017-2021 CIP: Timeline extended to reflect direction from Finance Committee and City Coun- cil during budget approval process. 2016-2020 CIP: The project completion orginally referred only to the pre -design phase and has been modified to represent completion of the full project, including construction. Funding Sources Schec ule Funding Source Prior FY 2016 Years Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total O 175,000 O 175,000 0 0 0 199,019 O 199,019 0 0 0 0 O 199,019 O 199,019 O 199,019 O 199,019 230 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 0 0 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Design Total O 175,000 O 0 O 175,000 0 0 0 O 190,257 0 8,762 O 199,019 Operating Impact This project is not anticipated to impact operating expenses. 0 0 O 190,257 O 8,762 O 199,019 O 190,257 0 8,762 O 199,019 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 231 CAPITAL IMPROVEMENT FUND Rinconada Park February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 777 Embarcadero Road Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Spring 2019 Revised Project Start: Summer 2017 Revised Project Completion: Summer 2019 Project Number: PE -08001 Rinconada Park Improvements Description This project provides funding for upgrades to safety, site amenities, pool and playground facili- ties, irrigation, drainage and accessibility at Rinconada Park. The funding is expected to provide for implementation of improvements outlined by the Rinconada Park Master Plan that relate to current deferred maintenance items at the park, such as installing wider pathways rather than repairing the existing pathways. Justification Funding is needed to implement the first, short-term phase of the Rinconada Park Master Plan that will focus on deferred maintenance items and related improvements. The Master Plan is currently under environmental review and will be brought to the City Council for approval upon completion of the environmental review process. Supplemental Information The funding provided for construction of improvements in Fiscal Year 2017 may be adjusted in future CIPs once the Rinconada Park Master Plan has been finalized and approved. Significant Changes 2017-2021 CIP: Timeline extended to reflect direction from Finance Committee and City Coun- cil during budget approval process. 2016-2020 CIP: Project was delayed to await the completion of the Rinconada Park Master Plan and environmental review, which is currently underway. Funding for construction was advanced from Fiscal Year 2018 to 2017 and combined with funding from Fiscal Year 2015 to implement a single phase project. The total budget has been reduced by $600,000 from the 232 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND budget shown in the Fiscal Years 2015-2019 CIP to focus on deferred maintenance items. Fund- ing to enhance the park will be considered as part of the funding needs for the entire City park system once the Rinconada Park Master Plan and the Parks Master Plan are completed. Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2016 Budget 6,916 1,271 6,916 1,271 FY2016 Est. 0 0 FY 2017 FY 2018 0 3,616,080 O 3,616,080 FY 2019 0 0 FY 2020 Expenditure Schedule 0 0 FY 2021 5 Year CIP Total O 3,616,080 O 3,616,080 Beyond 5 Year CIP Total 0 3,622,996 O 3,622,996 mai Construction 0 Design 6,916 Total 6,916 Prior Years FY 2016 Budget 1,271 0 1,271 FY2016 Est. 0 0 0 FY 2017 FY 2018 O 3,184,449 O 431,631 O 3,616,080 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 5 Year CIP Total O 3,184,449 O 431,631 O 3,616,080 Beyond 5 Year CIP Total O 3,184,449 O 438,547 O 3,622,996 Operating Impact This project may impact operating expenses in future years. As the scope of this project is bet- ter defined through the design process, operating impacts will be reviewed and adjustments may be brought forward as part of the annual budget process, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-20 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 233 CAPITAL IMPROVEMENT FUND Rinconada Park Master Plan, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 777 Embarcadero Road Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Spring 2012 Initial Project Completion: Spring 2013 Revised Project Start: Revised Project Completion: Fall 2016 Project Number: PE -12003 Rinconada Park Master Plan and Design Description This project provides funding for the development of a master plan for Rinconada Park. The process is two -fold and includes an Urban Planning or Landscape Architecture firm engaging stakeholders in addressing usage and facility needs and a study to assess existing and future transportation, parking and traffic needs as well as providing a conceptual plan, guidelines and design for landscaping, wayfinding systems and pedestrian roadway crossings. Justification Rinconada is a regional park, but due to its location adjacent to so many other highly fre- quented facilities, including Lucie Stern Community Center and Theatre, Childrens Theatre, Chil- drenis Library, Junior Museum & Zoo, Rinconada Pool, the tennis courts, Fire Station 3, Rinconada Library, Art Center and Walter Hayes Elementary School, the development of a mas- ter plan incorporating surrounding facilities is essential in ensuring the park continues to thrive and serve the community. Significant Changes 2016-2020 CIP: In response to the recommendations made by the Rinconada Park Master Plan, an environmental assessment was requested by the Planning and Community Environment Department (PCE) to review the potential impacts of all improvements, including the proposed rebuilding of the Junior Museum & Zoo. Council approved a Budget Amendment Ordinance for $114,565 to fund the environmental assessment. One half of the funding for the environmental 234 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND assessment is being provided by the Friends of the Junior Museum and Zoo. The project sched- ule has been extended to reflect the delay to the completion of the Master Plan. Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2016 Budget FY2016 Est. FY 2017 339,126 157,229 151,800 5,429 339,126 157,229 151,800 5,429 FY 2018 0 0 FY 2019 0 0 FY 2020 Expenditure Schedule 0 0 FY 2021 5 Year CIP Total O 5,429 O 5,429 Beyond 5 Year CIP Total O 496,355 O 496,355 Project Phase Construction Design Total 0 339,126 339,126 FY 2016 Budget 87,584 69,645 157,229 FY2016 Est. 0 151,800 151,800 FY 2017 0 5,429 5,429 FY 2018 0 0 0 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 5 Year CIP Total Beyond 5 Year CIP O 0 0 O 5,429 0 O 5,429 0 Total 0 496,355 496,355 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Local Landuse and Growth Management Goal: L-2 Policy: L-10 Environmental Impact Analysis: CEQA will be required. Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 235 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 4116 Park Blvd Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Fall 2018 Initial Project Completion: Summer 2019 Revised Project Start: Summer 2020 Revised Project Completion: Winter 2021 Project Number: PE -18015 Robles Park, February 2015 Robles Park Improvements Description This project provides funding for the replacement of play equipment and resurfacing in two children's playground areas; repairs to a basketball court and adjacent concrete wall; and replacement of perimeter fencing, concrete pathways and other site amenities. Irrigation reno- vations and turf restoration are also included in this project. Justification The playground areas, backstop, basketball court, concrete pathways and site amenities have surpassed their intended useful lives and are in need of replacement or repairs. Damaged and/ or dead vegetation necessitates irrigation renovation as well as turf restoration. Significant Changes 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2021 pending completion of the Parks Master Plan and a reprioritization of parks projects. 2016-2020 CIP: Project schedule moved forward by one year based on review of staff work- load and resources. Funding Sources Schec ule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total 0 0 0 0 0 0 O 755,722 O 755,722 O 755,722 O 755,722 O 755,722 O 755,722 236 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGL CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 0 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 0 0 0 0 01 O 619,018 O 136,704 O 755,722 Operating Impact This project is not anticipated to impact operating expenses. O 619,018 O 136,704 O 755,722 O 619,018 0 136,704 O 755,722 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-1 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 237 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Sarah Wallis Park - 202 Ash Street 94306 Managing Department: Community Services IBRC Reference: New Initial Project Start: Spring 2012 Initial Project Completion: Revised Project Start: Revised Project Completion: Winter 2016 Project Number: PG -12004 Sarah Wallis Park Improvements Description This project will provide upgrades and renovations for safety and accessibility improvements at Sarah Wallis Park. Funding for this project will focus on pathway repair, turf replacement, irriga- tion, benches, and ADA accessibility. Justification As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Funding Source Capital Improvement Fund Total Project Phase Construction Total Prior FY 2016 Years Budget Funding Sources Schedule FY2016 Est. FY 2017 O 65,000 16,998 48,002 O 65,000 16,998 48,002 Prior Years FY 2016 Budget O 65,000 O 65,000 16,998 48,002 FY 2018 FY 2019 O O 0 0 FY 2020 Expenciture Schedule FY2016 Est. FY 2017 16,998 48,002 FY 2018 0 O FY 2019 0 0 0 FY 2020 0 FY 2021 S Year CIP Total O 48,002 O 48,002 FY 2021 0 Beyond 5 Year CIP Total 0 65,000 O 65,000 5Year CIP Beyond 5 Total Year CIP Total 48,002 0 65,000 48,002 0 65,000 238 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 239 CAPITAL IMPROVEMENT FUND Seale Park, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 3100 Stockton PI Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Summer 2018 Initial Project Completion: Winter 2018 Revised Project Start: Summer 2019 Revised Project Completion: Summer 2020 Project Number: PG -14003 Seale Park Improvements Description This project provides funding for upgrades and renovations for safety and accessibility improvements at Seale Park. The project will replace existing park amenities, picnic tables, and playground structures including a playhouse and swings; refinish the playground perimeter fencing; and repair damaged decomposed granite and concrete pathways. Turf restoration and irrigation renovations will also be included as well as replacement of bollards at the park entrances, the park sign, and a small stone wall located in the middle of the park. Justification As park infrastructure ages, safety and compliance issues need to be addressed. This project will ensure compliance and address accessibility needs as well as safety issues. Drainage issues will be resolved with repairs to the damaged pathways. Irrigation renovations and turf resto- ration is required where existing areas are damaged or dead. Significant Changes 2017-2021 CIP: Project shifted from Fiscal Year 2018 to Fiscal Year 2020 pending completion of the Parks Master Plan and a reprioritization of parks projects. 2016-2020 CIP: Based on the IBRC keep -up schedule for the park, replacement of the play- ground structure has been added to the project's scope with an additional budget allocation of $209,000. 240 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years 0 FY 2016 Budget 0 0 FY2016 Est. 0 0 Ex 0 0 O 354,019 0 0 O 354,019 oenciture Schedule FY 2021 S Year CIP Beyond 5 Total Year CIP O 354,019 O 354,019 Total 0 354,019 O 354,019 Project Phase Construction Design Total Prior Years 0 0 FY 2016 Budget 0 0 FY2016 Est. FY 2017 0 0 FY 2018 FY 2019 FY 2020 5Year CIP Beyond 5 FY 2021 Total Year CIP Total 320,257 0 320,257 0 320,257 O 0 0 33,762 0 33,762 0 33,762 O 0 0 354,019 0 354,019 0 354,019 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 241 CAPITAL IMPROVEMENT FUND Stanford -Palo Alto Playing Fields Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2700 El Camino Real Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Fall 2012 Initial Project Completion: Spring 2013 Revised Project Start: Spring 2015 Revised Project Completion: Summer 2016 Project Number: PG -12001 Stanford/Palo Alto Playing Fields Netting Description This project provides funding to add additional netting to prevent soccer balls from going over the fence into the parking lot of the adjacent property at 650 Page Mill Road. Although there is netting behind the soccer goal areas, there is still a gap of approximately 160 feet without net- ting in the area between the two soccer fields. This area serves as a warm up and practice area and is heavily used. Justification The adjacent property manager has complained of repeated issues with soccer balls coming over the existing fence and damaging vehicles. There are also safety concerns with children run- ning through the parking lot searching for soccer balls kicked over the fence. Landscaping and irrigation have also been damaged as soccer players walk through landscaped areas of the parking lot to retrieve soccer balls. Significant Changes 2017-2021 CIP: Project completion previously delayed due to staff need to focus on other proj- ects. Now project to add netting is anticipated to be completed in Summer 2016 in coordina- tion with a turf replacement project at the same location. 2016-2020 CIP: Project schedule delayed due to staff focusing on higher priority projects. 242 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Prior Funding Source Years FY 2016 Budget FY2016 Est. 0 0 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total O 50,000 O 50,000 O 50,000 O 50,000 Ex 0 0 oenciture Schedule O 50,000 0 50,000 O 50,000 0 50,000 Project Phase Prior Years FY 2016 FY2016 Budget Est. FY 2017 FY 2018 0 0 5 Year CIP FY 2021 Total Beyond 5 Year CIP Total Construction Total O 50,000 O 50,000 0 0 50,000 50,000 0 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 0 0 50,000 50,000 0 50,000 0 50,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-26 Parks and Recreation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 243 CAPITAL IMPROVEMENT FUND Stanford/Palo Alto Playing Fields Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: 2700 El Camino Real Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Summer 2013 Initial Project Completion: Summer 2015 Revised Project Start: Summer 2016 Revised Project Completion: Fall 2016 Project Number: PG -13001 Stanford/Palo Alto Playing Fields Soccer Turf Replacement Description This project provides funding for replacement of synthetic turf at the Stanford/Palo Alto Play- ing Fields. Justification The Stanford/Palo Alto Playing Fields accommodate year round play with lighting. Since the complex was built in 2006, it has been in high demand and is used by youth and adult leagues as well as walk-on play. In order to ensure safe playing conditions, the two soccer fields are scheduled for turf replacement in Fiscal Year 2015 and Fiscal Year 2016. Supplemental Information The turf has a typical lifespan of eight to ten years. Significant Changes 2017-2021 CIP: The project's initiation and completion has been delayed due to staffing resources and availability of materials. Completion is anticipated to be Summer 2016. 2016-2020 CIP: The project's initiation, originally planned for Summer 2013, was delayed due to staffing resources. As a result, both of the playing fields will now be replaced in a single phase rather than two separate phases as previously scheduled. The project's completion season of Summer 2015 remains unchanged. 244 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2016 Budget FY2016 Est. 0 0 0 7,237 1,492,742 999,305 493,437 7,237 1,492,742 999,305 493,437 Ex 0 0 oenciture Schedule FY 2021 S Year CIP Beyond 5 Total Year CIP O 493,437 O 493,437 Total 0 1,499,979 0 1,499,979 Project Phase Construction Design Total Prior Years FY 2016 FY2016 Budget Est. FY 2017 2,257 1,492,742 999,305 493,437 4,980 0 0 0 7,237 1,492,742 999,305 493,437 FY 2018 0 0 FY 2019 0 0 FY 2020 0 0 S Year CIP FY 2021 Total Beyond 5 Year CIP Total 493,437 0 1,494,999 O 0 0 4,980 O 493,437 0 1,499,979 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 245 CAPITAL IMPROVEMENT FUND Rinconada Tennis Courts, February 2015 Fund: Capital Improvement Fund Category: Parks and Open Space Project Location: Various Managing Department: Community Services IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PG -06001 Tennis and Basketball Court Resurfacing Description This project provides funding for tennis and basketball court repair and resurfacing in various Palo Alto parks. Justification Tennis and basketball courts require ongoing repairs and resurfacing due to wear and tear. Resurfacing of courts will enhance the safety, quality, and condition of these athletic facilities. Supplemental Information Work to be completed under this project is scheduled as follows: Fiscal Year 2017: Mitchell Park tennis courts reconstruction (courts 5-7) Fiscal Year 2018: Mitchell Park handball resurfacing and Mitchell Park paddle tennis resurfacing Fiscal Year 2019: Rinconada Park tennis courts reconstruction (all courts) Fiscal Year 2020: Basketball court resurfacing: Briones Park, Johnson Park and Terman Park Fiscal Year 2021: Tennis courts at Terman Park, and Weisshaar Park Significant Changes 2017-2021 CIP: Tennis courts at Cubberley Community Center have been removed from this project and now are covered in a separate project within the Cubberley Infrastructure Fund. 246 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Prior Funding Source Years FY 2016 Budget FY2016 Est. FY 2019 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total N/A 645,250 362,790 497,460 215,000 215,000 215,000 215,000 1,357,460 N/A 645,250 362,790 497,460 215,000 215,000 215,000 215,000 1,357,460 Ex aenc iture Schedule 0 N/A N/A Project Phase Prior Years FY 2016 FY2016 Budget Est. 497,460 215,000 215,000 215,000 5Year CIP Beyond 5 FY 2021 Total Year CIP Total Construction Total N/A N/A 645,250 362,790 497,460 215,000 215,000 215,000 215,000 1,357,460 645,250 362,790 Operating Impact This project is not anticipated to impact operating expenses. 215,000 1,357,460 0 0 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 247 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Streets and Sidewalks CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 249 CAPITAL IMPROVEMENT FUND Byron Street (1200 Block), January 2013 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: P0-12001 Curb and Gutter Repairs Description This project provides funding to repair curbs and gutters that have been uplifted by tree roots and allows for the installation of valley gutters in the Barron Park neighborhood to address ponding and poor drainage. Justification Ponding related to curb and gutter problems is a health hazard. Standing water can be a breed- ing ground for mosquitoes and encourage algae growth, becoming a hazard for bicyclists and pedestrians. The annual street maintenance project does not address these problems on small isolated sections of curb and gutter found on streets with good road surfaces. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total Project Phase N/A 483,655 204,669 447,063 172,364 174,317 176,324 179,377 1,149,445 N/A 483,655 204,669 447,063 172,364 174,317 176,324 179,377 1,149,445 Expenciture Schedule FY 2017 FY 2018 FY 2019 FY 2020 5 Year CIP Total 0 N/A O N/A Beyond 5 Year CIP Total Construction Design N/A 476,216 204,669 439,424 164,518 166,260 168,049 170,771 1,109,022 N/A 7,439 0 7,639 7,846 8,057 8,275 8,606 40,423 0 0 N/A N/A Total N/A 483,655 204,669 447,063 172,364 174,317 176,324 179,377 1,149,445 O N/A 250 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: City Structure Goal: L-3 Policy: L-17 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 251 CAPITAL IMPROVEMENT FUND Dinah Summerhill Easement Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Wilkie Way to the Redwood Gate Development Managing Department: Planning and Community Environment IBRC Reference: N/A Initial Project Start: Summer 2011 Initial Project Completion: Summer 2011 Revised Project Start: Summer 2016 Revised Project Completion: Winter 2016 Project Number: PL -11001 Dinah Summerhill Pedestrian/Bicycle Path Description This project will construct a pedestrian/bicycle path on a public easement on the pan handle parcel of the Dinah's Hotel property. The path would provide access from Wilkie Way to the Redwood Gate development for connectivity to the public park. Improvements shall include an approximately 15' wide by 130' long path for bike and pedestrian access. Improvements also include fencing and landscaping. Landscaping shall include oak trees to be planted so as to prevent future vehicle access. Justification City Council directed staff to design and construct a pathway on the public easement on Sep- tember 14, 2009 when the property was rezoned to allow use of the parcel for public access. The path would provide pedestrian and bicycle access from Wilkie Way to the public park that is located within the adjacent Redwood Gate residential development. Supplemental Information 2017-2021 CIP: Further project costs have been accounted for in the Bike and Pedestrian Trans- portation Plan Implementation capital project (PL -04010). 252 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. 0 0 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total Project Phase Construction Total O 116,052 2,411 113,641 O 116,052 2,411 113,641 Prior Years FY 2016 Budget O 116,052 Ex aenc FY2016 Est. 2,411 113,641 0 0 O 116,052 2,411 113,641 0 0 iture Schedule 0, 0 0 0 113,641 O 113,641 FY 2021 5 Year CIP Total O 113,641 O 113,641 O 116,052 O 116,052 Beyond 5 Year CIP Total 0 116,052 O 116,052 Operating Impact This project may impact operating expenses in future years. As the impacts are better defined, operating impacts will be reviewed and adjustments may be brought forward as part of the annual budget process, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Bicycling and Walking Goal: T-3 Policy: T-14 Program: T-19 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 253 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Catch-up Initial Project Start: Summer 2015 Initial Project Completion: Spring 2017 Revised Project Start: Summer 2016 Revised Project Completion: Fall 2022 Project Number: PE -15017 El Camino Median Landscape Improvements March 2015 E Camino Median Landscape Improvements Description This project provides funding for median improvements on El Camino Real. The improvements will include water conservation measures such as new drip irrigation systems and new drought tolerant trees, shrubs, and groundcover. Median designs will be consistent with the goals and objectives of the March 2007 El Camino Real Master Planning Study, and will also consider any relevant guidance from the Grand Boulevard Initiative. Justification Medians, planters, and islands along El Camino Real have fallen into disrepair. Landscape plants and materials have exceeded their useful lives. These structures are primarily designed to regu- late traffic and provide attractive landscapes and welcoming gateways to the City. Supplemental Information The provision of adequate landscaping and irrigation reduces siltation and runoff and removes carbon dioxide from the environment. In Fiscal Year 2017, improvements will address three medians from Cambridge Avenue to Grant Avenue. The Fiscal Year 2021 improvements will address medians from City limits to University Avenue, and from Page Mill Road to Arastradero Road. Because the medians are not currently irrigated, this project will result in increased water usage. Prior to commencing with the improvements, the project will be considered in the context of 254 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND the City's actions to reduce water use in response to the drought, which may result in a project delay or cancellation of the project. Significant Changes 2017-2021 CIP: The Cambridge to Grant median work has been moved to Fiscal Year 2017. The City limits to University Avenue and Page Mill Road to Arastradero Road work has been moved to Fiscal Year 2021. Funding Source Capital Improvement Fund Total Prior Years Funding Sources Schec FY 2016 FY2016 Budget Est. 4,785 360,653 34,208 326,445 4,785 360,653 34,208 326,445 Ex FY 2018 0 0 FY 2019 0 0 ule FY 2020 aenciture Schedule FY 2021 5 Year CIP Total O 776,000 1,102,445 O 776,000 1,102,445 Beyond 5 Year CIP Total O 1,141,438 O 1,141,438 Project Phase Construction Design Total Prior Years FY 2016 Budget 0 284,752 4,785 75,901 4,785 360,653 34,208 326,445 FY2016 Est. 326,445 0 0 0 0 0 0 34,208 0 0 FY 2021 0 O 0 O 776,000 1,102,445 5 Year CIP Total 776,000 1,102,445 0 Beyond 5 Year CIP 0 1,136,653 O 4,785 O 1,141,438 Anticipated Operating Buc get Needs Capital Improvement Fund FY 2017 680 FY 2018 680 FY 2019 330 FY 2020 FY 2021 330 330 Operating Impact This project is anticipated to impact operating expenses in the future. The costs detailed in the table above represent current estimates for annually increased water usage and maintenance of the median landscaping for the Cambridge Avenue to Grant Avenue medians; however these costs will be reviewed throughout the construction of the project. Adjustments may be brought forward for City Council consideration upon completion of the project. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Open Space Goal: N-1 Policy: N-1 Program: N-1 Architectural Review Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 255 CAPITAL IMPROVEMENT FUND Newell Road Bridge, Febraury 2015 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Newell Rd at SF Creek Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2012 Initial Project Completion: Spring 2015 Revised Project Start: Revised Project Completion: Fall 2018 Project Number: PE -12011 Newell Road/San Francisquito Creek Bridge Replacement Description This project will provide funding to remove and replace the Newell Road bridge over San Fran- cisquito Creek. Design considerations include a clear span over the creek to allow the channel to convey up to the estimated 1% (100 -year) San Francisquito Creek flow rate; site and safety dis- tances for vehicle traffic; as well as bicycle and pedestrian traffic. Justification The existing bridge, constructed in 1911, acts as a flow restriction of San Francisquito Creek as its abutments encroach into the channel cross-section. Removal of the existing bridge is a neces- sary element of the San Francisquito Creek Joint Powers Authority (JPA) comprehensive flood management program. Additionally, neither pedestrians nor bicyclists can safely cross the exist- ing bridge. Supplemental Information Staff has secured grant funding from Caltrans Highway Bridge Program (HBP) for the design and environmental assessment/permitting of the project. HBP funds will likely be approved to pay for 88.53% of project construction costs. As the bridge links to East Palo Alto and is part of the JPAs comprehensive flood management plan, staff of all three agencies will coordinate closely on the design and public outreach elements of this project. Due to community concern for traffic and the visual impacts of a replacement bridge, the scope of the project has expanded to include a CEQA Environmental Impact Report/NEPA Environ- 256 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND mental Assessment (EIR/EA) process that will evaluate multiple project alternatives, addressing flood control, traffic, aesthetics, and other potential impacts of the project. Significant Changes 2017-2021 CIP: The project completion date has been extended to Fall 2018 to account for the expanded environmental analysis and project permitting requirements. 2016-2020 CIP: Construction funding moved to Fiscal Year 2017 to reflect delays in securing State funding for environmental work. Timeline extended to reflect project duration through construction phase. 2015-2020 CIP: Construction funding moved to Fiscal Year 2016 to reflect the time needed to complete the additional CEQA work. Funding Sources Schedule Funding Source Capital Improvement Fund Revenue from the State of California Total Prior Years FY 2016 Budget FY2016 Est. 0 0 0 605,836 946,570 946,570 25,000 0 0 0 0 605,836 946,570 946,570 25,000 FY 2021 5YearCIP Beyond 5 Total Year CIP Total O 25,000 O 1,577,406 O 2,500,000 0 0 2,500,000 0 2,500,000 O 2,500,000 0 0 2,525,000 0 4,077,406 Expenciture Schedule Project Phase Construction Design Total 548,422 57,414 605,836 FY 2016 Budget 946,570 0 946,570 FY2016 Est. 946,570 0 946,570 FY 2017 FY 2018 0 2,500,000 25,000 0 25,000 2,500,000 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 5 Year CIP Total O 2,500,000 O 25.000 O 2,525,000 Beyon• Year CIP O 3,994,992 0 82,414 O 4,077,406 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Bicycling and Walking Goal: T-3 Policy: T-14 Program: T-19 Relationship to Comprehensive Plan Secondary Connection Element: Land Use and Community Design Section: Public Ways Goal: L-1 Policy: T-25 Program: L-72 Potential Board/Commission Review: Architectural Review Board Historic Resources Board Planning and Transportation Commission Environmental Impact Analysis: An Environmental Impact Report and NEPA analysis are being completed for this project. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 257 CAPITAL IMPROVEMENT FUND Middlefield Road (1500 Block), January 2013 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: P0-89003 Sidewalk Repairs Description This project provides funding for sidewalk repairs as part of an annual district -based rehabilita- tion program, alleviating the backlog of sidewalk repairs and enhancing pedestrian comfort and safety. Justification The result of this project is better sidewalk conditions and a potential reduction in sidewalk - related injuries. Supplemental Information There are 23 sidewalk districts throughout the city. The district program began in 1986 with a goal of completing work in all 23 districts within 30 years. Work for all 23 districts will be com- pleted by the end of 2016. A sidewalk program assessment to evaluate options for improving the city's Sidewalk Repair Program will be completed in Fiscal Year 2017, and will offer sugges- tions for establishing goals and priorities related to repairs and replacements throughout the city. Significant Changes 2016-2020 CIP: This project originally included salary and benefits for all in-house crews that maintained sidewalks as part of the sidewalk program. Salary and benefit costs for 3.46 FTEs were transferred to the General Fund operating budget in Fiscal Year 2016 to better differenti- ate between maintenance and capital costs. However, 1.92 FTEs still remain. 258 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2016 Budget FY2016 Est. FY 2021 S Year CIP Beyond 5 Total Year CIP N/A 3,669,422 3,127,568 2,437,177 1,900,327 1,905,466 1,910,743 1,918,773 10,072,486 N/A 3,669,422 3,127,568 2,437,177 1,900,327 1,905,466 1,910,743 1,918,773 10,072,486 Ex oenciture Schedule 0 Total N/A O N/A Project Phase Construction Design Total Prior Years FY 2016 FY2016 Budget Est. FY 2017 FY 2018 FY 2019 FY 2020 5 Year CIP FY 2021 Total N/A 3,652,421 3,127,568 2,419,718 1,882,396 1,887,051 1,891,831 1,899,105 9,980,101 N/A 17,001 0 17,459 17,931 18,415 18,912 19,668 92,385 N/A 3,669,422 3,127,568 2,437,177 1,900,327 1,905,466 1,910,743 1,918,773 10,072,486 Beyond 5 Year CIP Total 0 N/A O N/A O N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-21 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 259 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: P0-11000 Traffic sign, April 2015 Sign Reflectivity Upgrade Description This project provides funding for inventorying, upgrading, and maintaining all traffic signs owned by the City of Palo Alto in order to comply with new federal requirements for sign reflec- tivity standards. Justification The FHWA (Federal Highway Administration) has passed regulations requiring minimum retro- reflectivity levels for traffic signs. The new retroreflectivity regulations require regular annual sign inspections and replacement of signs not meeting the new minimum retroreflectivity stan- dards. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total Project Phase N/A 141,936 97,525 94,411 50,000 50,000 50,000 50,000 294,411 N/A 141,936 97,525 94,411 50,000 50,000 50,000 50,000 294,411 FY 2016 Budget Expenciture Schedule FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total 0 N/A 0 N/A Beyond 5 Year CIP Total Construction Total N/A 141,936 97,525 94,411 50,000 50,000 50,000 50,000 294,411 N/A 141,936 97,525 94,411 50,000 50,000 50,000 50,000 294,411 0 0 N/A N/A 260 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Design of Buildings Public Places Goal: L-9 Policy: L-50 Relationship to Comprehensive Plan Secondary Connection Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 261 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: P0-05054 East Bayshore Road street lights, February 2015 Street Lights Improvements Description This project provides funding to replace street light poles, pole foundations, luminaires, and wir- ing as needed to restore or improve street lighting. Justification There are over 6,000 street lights in Palo Alto. In some areas existing concrete or cast iron street light poles are failing and no longer serviceable. Additionally, poles damaged due to accidents must be replaced immediately. Luminaires are replaced to improve lighting levels and therefore safety. The Electric Fund maintains the poles, luminaires, and circuits and installs new street lights as requested by Public Works Department. Supplemental Information The Streetlight Condition Assessment project (PE -13014), is expected to be complete in 2016 and will result in recommendations for replacement of streetlights. Where desired, efforts to match existing will be made. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total N/A 399,127 95,248 467,982 164,484 164,875 165,276 165,887 1,128,504 N/A 399,127 95,248 467,982 164,484 164,875 165,276 165,887 1,128,504 0 N/A 0 N/A 262 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 467,982 164,484 164,875 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 399,127 95,248 165,276 165,887 1,128,504 N/A 399,127 95,248 467,982 164,484 164,875 165,276 165,887 1,128,504 Operating Impact This project is not anticipated to impact operating expenses. 0 Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-66 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 263 CAPITAL IMPROVEMENT FUND Curtner Avenue (300 Block), February 2015 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PE -86070 Street Maintenance Description This project provides funding for annual resurfacing, slurry seal, crack seal, and reconstruction of various city streets. Justification The Pavement Maintenance Management System (PMMS) is used to identify streets requiring maintenance (based on the biannual Pavement Condition Index (PCI) survey of all city streets). City Council established a goal of achieving an average citywide PCI of 85, excellent pavement condition, by 2021. The approved funding level in this CIP is expected to result in reaching that goal by 2019. At the end of Fiscal Year 2016, the average PCI is expected to be 83. Supplemental Information The Fiscal Year 2015-2019 CIP budget for this project included new funding of $2.3 million that is being used between Fiscal Year 2015 and Fiscal Year 2017 for the design and accelerated repaving of Middlefield Road and Alma Street. The list of streets to be included in this project will be prioritized and coordinated with Utilities Department projects and the 2012 Bicycle and Pedestrian Transportation Plan. The current base funding level of $5.1 million per year (not inclu- sive of salary and benefit costs) for Street Maintenance is nearly triple the funding level prior to Council's establishment of the citywide PCI goal. This project is partially funded by revenues from gas taxes and vehicle registration fees. Significant Changes 2017-2021 CIP: With the PCI goal of 85 expected to be achieved in 2019, the Fiscal Year 2020 and Fiscal Year 2021 funding has been reduced to $3.1 million in project funds, a level estimated 264 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND to be sufficient to maintain the new PCI level. These funding levels may be adjusted based on additional information and modeling. Funding Sources Schedule Funding Source Capital Improvement Fund Other Transfer from Gas Tax Fund Total Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total N/A 9,943,850 9,894,218 4,949,615 4,077,280 4,094,638 2,123,078 2,150,201 17,394,812 N/A 385,000 385,000 385,000 385,000 385,000 385,000 385,000 1,925,000 N/A 1,300,000 1,300,000 1,300,000 1,300,000 1,300,000 1,270,000 1,270,000 6,440,000 N/A 11,628,850 11,579,218 6,634,615 5,762,280 5,779,638 3,778,078 3,805,201 25,759,812 Ex aenciture Schedule Beyond 5 Year CIP Total O N/A O N/A O N/A O N/A Project Phase Construction Design Total Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2020 FY 2021 5 Year CIP Total N/A 11,468,847 11,579,218 6,455,758 5,579,943 5,593,728 3,588,499 3,660,039 24,877,967 N/A 160,003 0 178,857 182,337 185,910 189,579 145,162 881,845 N/A 11,628,850 11,579,218 6,634,615 5,762,280 5,779,638 3,778,078 3,805,201 25,759,812 Beyond 5 Year CIP Total O N/A 0 N/A O N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Planning and Transportation Facilities Commission Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 265 CAPITAL IMPROVEMENT FUND Streetlight, Guinda Street, November 2014 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: N/A Initial Project Start: Summer 2012 Initial Project Completion: Spring 2013 Revised Project Start: Spring 2016 Revised Project Completion: Fall 2016 Project Number: PE -13014 Streetlights Condition Assessment Description This project provides funding to assess the condition of the streetlight system. The assessment will include an inventory of the entire lighting system, including age and condition of conduit, wiring, street light poles, foundations, luminaires, and lighting coverage. Determining the inspection, maintenance, repair and, rehabilitation necessary to prolong the life of the city's streetlight system is also included in this project. Justification There are over 6,000 streetlights in Palo Alto, in some areas, existing conduit is over 40 years old and in such poor condition that no repairs can be made. Streetlight systems are integral as they afford safe routes for motorists and pedestrians. An assessment is needed to evaluate the age and condition of each element of the streetlight system in order to plan cost-effective maintenance and replacement programs for the future. Supplemental Information The Infrastructure Blue Ribbon Commission recommended that a streetlight system assessment be conducted to determine the condition of and replacement program for the cityis streetlight infrastructure. The assessment will also consider appropriate recommendations for streetlights determined to be historic, or in neighborhoods with unique streetlights. Significant Changes 2017-2021 CIP: Due to other high priority projects, initiation of this project has been delayed until Spring 2016. 266 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Element: Land Use and Community Design Section: Local Landuse and Growth Management Goal: L-9 Policy: L-79 Program: L-79 Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2016 Budget FY2016 Est. 0 1,686 255,364 250,286 5,078 1,686 255,364 250,286 5,078 Ex 0 FY 2019 0 0 0 oenciture Schedule FY 2021 S Year CIP Beyond 5 Total Year CIP Total O 5,078 O 5,078 0 257,050 O 257,050 Project Phase Construction Design Total Prior Years FY 2016 FY2016 Budget Est. FY 2017 0 255,364 250,286 5,078 1,686 0 0 0 1,686 255,364 250,286 5,078 FY 2018 0 0 FY 2019 0 0 FY 2020 0 0 5Year CIP Beyond 5 FY 2021 Total Year CIP Total 5,078 0 255,364 O 0 0 1,686 O 5,078 0 257,050 Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 267 CAPITAL IMPROVEMENT FUND Park and Oxford lane lines, February 2015 Fund: Capital Improvement Fund Category: Streets and Sidewalks Project Location: Various Managing Department: Public Works IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: P0-11001 Thermoplastic Lane Marking and Striping Description This project provides funding for thermoplastic pavement markings on paved roadways to pro- vide guidance and information to motorists, bicyclists, and pedestrians. By 2010, most pave- ment markings had been converted from paint to thermoplastic. While thermoplastic is a durable, long lasting pavement marking, most streets will require a second or third application of thermoplastic during the pavement's useful lifespan. Justification Upgrading all street painting to thermoplastic has improved roadway safety for motorists, pedestrians, and bicyclists as the reflectivity and durability of thermoplastic exceeds that of paint. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Total N/A 146,932 101,313 128.652 83,250 83,472 83,702 84,050 463,126 N/A 146,932 101,313 128,652 83,250 83,472 83,702 84,050 463,126 0 01 N/A N/A 268 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 128,652 83,250 83,472 83,702 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 146,932 101,313 84,050 463,126 N/A 146,932 101,313 128,652 83,250 83,472 83,702 84,050 463,126 Operating Impact This project is not anticipated to impact operating expenses. 0 Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-66 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 269 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Traffic anc Transportation CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 271 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PL -04010 Bicycle and Pedestrian Transportation Plan Implementation Description This project provides funding for the design and construction of bicycle boulevards, enhanced bikeways, shared -use paths, bicycle parking and a citywide bicycle sharing system in accor- dance with the Palo Alto Bicycle and Pedestrian Transportation Plan, which was adopted by City Council in 2012. This project includes two projects that were formerly listed as separate CIP Projects: CIP Projects PL -14001, Midtown Connector, and PL -11001, Dinah Summerhill Pedes- trian/Bicycle Path. Effective Fiscal Year 2017, these projects are included as part of this CIP. The Dinah Summerhill project includes construction of pedestrian/bicycle path on a public easement on the pan handle parcel of the Dinah's Hotel property. The path would provide access from Wilkie Way to the Redwood Gate development for connectivity to the public park. Improvements shall include an approximately 15' wide by 130' long path for bike and pedestrian access. Improvements also include fencing and landscaping. Landscaping shall include oak trees to be planted so as to prevent future vehicle access. The Midtown Connector project includes construction of a new shared -use path along the levees of the Matadero Creek between Waverley Street and Greer Road as well as a study/mas- ter plan of improvements between Alma Street and US 101. 272 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Justification Projects as identified in the Palo Alto Bicycle and Pedestrian Transportation Plan, as well as bicycle parking facilities and bicycle/pedestrian project planning activities will facilitate safer, traffic calmed biking routes and provide better commute alternatives. Supplemental Information Funding for implementation of the Palo Alto Bicycle and Pedestrian Transportation Plan is pro- vided through the Council Infrastructure Plan. The following projects are currently in the planning phase: Churchill Avenue Enhanced Bikeway Phase 2East Meadow Drive Separated Bikeway Citywide Bicycle Sharing System Greer Road Bicycle Boulevard Homer Avenue-Channing Avenue Enhanced Bikeway Midtown Connector The following projects are currently in the final design phase: Amarillo Avenue -Moreno Avenue Bicycle Boulevard Bryant Street Bicycle Boulevard Extension Bryant Street Bicycle Boulevard Update Churchill Avenue Enhanced Bikeway Phase 1 Louis Road -Montrose Avenue Bicycle Boulevard Maybell Avenue Bicycle Boulevard Park Boulevard -Wilkie Way Bicycle Boulevard Ross Road Bicycle Boulevard The following projects are currently in the construction phase: Churchill Avenue Enhanced Bikeway Phase 0 Dinah-Summerhill Pedestrian/Bicycle Path (additional funding via a reappropriation in the orig- inal project can be seen in project PL -11001 as well) Significant Changes 2017-2021 CIP: This project is funded by a transfer from the Stanford University Medical Center Fund to the Capital Improvement Fund. Funding for this Bike and Pedestrian Plan Implementa- tion is included in a reserve for Infrastructure Plan projects. Since Fiscal Year 2016, several addi- tional projects have been added to this CIP, including citywide bicycle sharing system, Dinah CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 273 CAPITAL IMPROVEMENT FUND Summerhill Pedestrian/Bicycle Path, East Meadow Drive Separated Bikeway, and Midtown Con- nector. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Stanford University Medical Ctr Fund Total Project Phase Construction Total Prior Years N/A N/A N/A Prior Years FY 2016 Budget 1,734,714 1,200,000 2,934,714 FY 2016 Budget N/A 2,934,714 N/A 2,934,714 FY2016 Est. FY 2017 851,940 1,042,795 1,200,000 1,200,000 2,051,940 2,242,795 Ex FY 2018 (1,533,578) 5,200,000 3,666,422 FY 2019 FY 2020 2,473,079 2,480,002 1,200,000 1,200,000 3,673,079 3,680,002 aenciture Schedule FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 4,681,321 0 4,681,321 FY 2021 5 Year CIP Total 9,143,619 8,800,000 17,943,619 5 Year CIP Total 2,051,940 2,242,795 3,666,422 3,673,079 3,680,002 4,681,321 17,943,619 2,051,940 2,242,795 3,666,422 3,673,079 3,680,002 4,681,321 17,943,619 Beyond 5 Year CIP 0 0 0 Beyond 5 Year CIP 0 0 Total N/A N/A N/A Total Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Bicycling and Walking Goal: T-3 Policy: T-14 Program: T-19 Relationship to Comprehensive Plan Secondary Connection Section: Local Landuse and Growth Management Goal: L-1 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A 274 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Managing Department: Planning and Community Environment IBRC Reference: N/A Initial Project Start: Winter 2010 Initial Project Completion: Revised Project Start: Revised Project Completion: Winter 2016 Project Number: PL -11002 California Avenue -Transit Hub Corridor Project Description The California Avenue Transit Hub Corridor Streetscape Improvements Project provides for streetscape and utility improvements along California Avenue, between El Camino Real and the California Avenue Caltrain Station. Improvements include sidewalk widening to accommodate wider pedestrian walking and dwelling areas, new landscaping and streetscape furniture, new streetlights and pedestrian scale lighting, traffic calming treatments, a reduction from four lanes to two lanes of travel, and improvements to the Park Boulevard Plaza. Justification Funding was approved to be appropriated from FY2016 expenditure savings. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5YearCIP Beyond 5 Total Year CIP Total Capital Improvement Fund Total 5,597,473 666,651 466,946 199,705 5,597,473 666,651 466,946 199,705 0 0 0 0 0 0 199,705 0 199,705 0 6,264,124 0 6,264,124 276 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 0 0 0 0 0 0 0 0 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 5,593,337 666,651 0 4,135 0 466,946 5,597,472 666,651 466,946 0 199,705 199,705 O 0 O 199,705 O 199,705 O 5,593,337 0 670,786 O 6,264,123 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Transportation Section: Reducing Auto Use Goal: T-2 Policy: T-5 Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 277 CAPITAL IMPROVEMENT FUND Charleston-Arastradero, Arastradero at Clemo, January 2013 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Charleston/Arastradero Corridor Managing Department: Public Works IBRC Reference: New Initial Project Start: Spring 2013 Initial Project Completion: Summer 2016 Revised Project Start: Revised Project Completion: Spring 2020 Project Number: PE -13011 Charleston/Arastradero Corridor Project Description This project provides funding for the reconfiguration of the Charleston/Arastradero corridor including engineering design and construction of new landscaped median islands, bulb outs, enhanced bike lanes, new street trees, and lighting. During the design phase, opportunities for including "green infrastructure" features such as infiltration basins and porous hardscape sur- faces will be explored. The conceptual design and CEQA review for the entire corridor was completed in Fall 2015 and NEPA is expected to be complete in Summer 2016. Final design for the corridor will be done in Fiscal Year 2017. Justification The project will result in enhanced travel safety, increased use of environmentally friendly travel alternatives, reduced motor vehicle congestion, and enhanced aesthetics on the Charleston- Arastradero Corridor. Construction will be addressed in segments starting with Arastradero (El Camino Real to Foothill Expressway) and Charleston (Fabian to Alma Street). Supplemental Information The Charleston/Arastradero Corridor project is included in the Council Infrastructure Plan. The Charleston/Arastradero Corridor Plan was adopted by City Council in January 2003. The Plan addresses pedestrian crossing safety, bicycle travel safety, motor vehicle speeding, more even and efficient motor vehicle traffic flow, and Corridor streetscape. Council approved the perma- nent retention of the new lane configurations on Charleston in 2008 and on Arastradero in 2012. Council approved the concept plan line and CEQA addendum in September 2015. 278 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND The Fiscal Year 2017 and Fiscal Year 2018 costs are offset by grant proceeds: a $450,000 Cal - trans Safe Routes to School (SR2S) grant, awarded in 2012, and a $1 million Valley Transporta- tion Authority - Vehicle Emissions Reductions Based at Schools (VERBS) grant, awarded in 2013. Significant Changes 2016-2020 CIP: The project completion date has been extended to reflect the full funding of the project's estimated cost. Funding Source Capital Improvement Fund Other Revenue from the State of California Transfer from Stanford University Medical Ctr Fund Total Prior Years 664,783 0 0 0 664,783 Funding Sources Schec FY 2016 Budget 1,028,537 0 0 0 1,028,537 FY2016 Est. 0 2,600,285 3,169,259 1,028,537 853,332 O 500,000 500,000 O 225,000 225,000 0 1,550,000 0 0 0 0 ule 0 FY 2021 5 Year CIP Total O 6,622,876 O 1,000,000 0 0 450,000 0 1,028,537 3,128,332 725,000 2,600,285 3,169,259 Expenciture Schedule O 1,550,000 Beyond 5 Year CIP 0 0 0 0 Total 8,316,196 1,000,000 450,000 1,550,000 O 9,622,876 0 11,316,196 Project Phase Construction Design Total Prior Years FY 2016 Budget 0 899,757 664,783 128,780 664,783 1,028,537 FY2016 Est. FY 2017 1,028,537 3,000,000 0 128,332 1,028,537 3,128,332 FY 2018 FY 2019 FY 2020 0 3,000,000 3,000,000 160,476 164.809 169.. 259 160,476 3,164,809 3,169,259 FY 2021 5YearCIP Total O 9,000,000 O 622,876 O 9,622,876 Beyond 5 Year CIP Total O 10,028,537 O 1,287,659 O 11,316,196 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Transportation Planning and Transportation Section: Bicycling and Walking Goal: T-4 Policy: T-25 Program: T-33 Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 279 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: El Camino Real & Churchill Avenue Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Fall 2013 Initial Project Completion: Fall 2015 Revised Project Start: Revised Project Completion: Fall 2017 Project Number: PL -14000 Churchill Avenue Enhanced Bikeway Description This project includes planning, design and construction of a shared -use path along the north side of Churchill Avenue between the existing shared -use path at Castelleja Avenue and the Stanford Perimeter Trail. It also includes intersection improvements at Churchill Avenue and El Camino Real, which will include a new dedicated westbound right -turn lane and an improved bicycle connection to the Bryant Street Bicycle Boulevard east of Alma Street. Justification Priority project within the Palo Alto Bicycle + Pedestrian Transportation Plan. Specifically, this project advances objective three, which develops a core network of shared paths, bikeways, and traffic -calmed streets that connect residential districts, schools, and parks. Supplemental Information In prior years, this project was funded only for design. This project is funded by Transportation Impact fees through transfer to the Capital Improvement Fund. Additional funding for this proj- ect is in PL -04010, Bicycle and Pedestrian Transportation Plan Implementation. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Capital Improvement Fund Transfer from Traffic Impact Fee Fund Total 39,108 236,319 129,790 106,529 37,670 39,177 0 0 183,376 0 352,274 0 0 0 0 1,000,000 0 0 0 1,000,000 0 1,000,000 39,108 236,319 129,790 106,529 1,037,670 39,177 0 0 1,183,376 0 1,352,274 280 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 106,529 1,037,670 0 0 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Design Total 39,108 0 39,108 0 236,319 236,319 129,790 0 129,790 39,177 0 106,529 1,037,670 39,177 Operating Impact This project is not anticipated to impact operating expenses. 0 0 O 1,183,376 O 0 O 1,183,376 O 1,352,274 0 0 O 1,352,274 Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Traffic Safety Goal: T-4 Policy: T-28 Program: T-38 Relationship to Comprehensive Plan Secondary Connection Element: Transportation Section: Traffic Safety Goal: T-5 Policy: T-33 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA Under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 281 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Downtown Managing Department: Planning and Community Environment IBRC Reference: Initial Project Start: Summer 2015 Initial Project Completion: Summer 2018 Project Number: PL -15002 Downtown Automated Parking Guidance Systems, Access Controls and Revenue Collection Equipment Description This project addresses infrastructure and capital improvements for downtown parking facilities. This includes a facility management system, lane equipment, lane access controls, and pay -on - foot pay stations. This project includes design and installation of new downtown parking guid- ance systems, access controls and revenue collection equipment that will be coordinated with both the, PL -15004, Downtown Parking Wayfinding project and the Downtown Parking Man- agement Study that is scheduled to be completed at the end of 2016. There are currently three different automated parking guidance systems under consideration as part of this project: Facility Count: The lowest cost option, this system uses sensors at garage or parking lot entrances and displays either total count of vehicles in the facility or a simple `Open/Full' status. Level and Zone Count: This system builds on to the facility count system and uses additional sensors to provide counts by garage level. Single Space Detection with Individual Indicator Lights: This system provides the highest level of customer service, and track occupancy by space using ceiling mounted detection sensors in conjunction with LED lights mounted above each space that indicate type of space (available, occupied, permit, public, handicapped, valet, etc.). 282 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Justification This project is identified in both the City's Comprehensive Plan and the Transportation Nexus Study as a means to reduce congestion and air quality impacts resulting from motorists search- ing for vacant parking spaces. Significant Changes 2017-2021 CIP: Changes in Fiscal Year 2017 are due to progress on this project. As the project moves from planning into implementation, costs will increase. Funding for this project will be from anticipated paid parking revenues. Funding Sources Schedule Funding Source Capital Improvement Fund Other Total Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 N/A 191,760 62,036 129,724 30,045 31,247 N/A FY 2020 0 FY 2021 5 Year CIP Total O 191,016 0 0 0 2,000,000 0 0 0 2,000,000 N/A 191,760 62,036 129,724 2,030,045 31,247 0 0 2,191,016 Beyond 5 Year CIP Total 0 N/A O N/A O N/A Project Phase Construction Total Prior Years N/A FY 2016 Budget 191,760 Ex eenciture Schedule FY2016 Est. 62,036 FY 2017 FY 2018 129,724 2,030,045 FY 2019 31,247 N/A 191,760 62,036 129,724 2,030,045 31,247 FY 2020 0 0 FY 2021 5Year CIP Total O 2,191,016 O 2,191,016 Beyond 5 Year CIP 0 0 Total Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Transportation Section: Parking Goal: T-8 Policy: T-47 Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15302. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 283 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Fall 2016 Initial Project Completion: Fall 2018 Revised Project Start: Revised Project Completion: Project Number: PL -16001 Downtown Mobility and Safety Improvements Description This project includes planning, design and construction of multi -modal safety improvements in Downtown Palo Alto, including, but not limited to, installation of countdown pedestrian signal heads and ADA-accessible vibra-tactile push buttons, installation or separated bikeways, addi- tion of bicycle parking, traffic signal retiming and coordination, installation of transit amenities, and enhanced bicycle and pedestrian access to the Palo Alto Transit Center. This project will begin with a collaborative study of the existing mobility and safety challenges and opportuni- ties in Downtown Palo Alto. Subsequent phases of the project will include the development of various innovative project alternatives, testing of the alternatives using tactical urbanism demonstrations and pilots, performance monitoring, a robust public engagement process, and installation of permanent improvements. Justification This project will enhance safety of pedestrian, bicyclists, and motorists and is in keeping with Comprehensive Plan goals. Significant Changes 2017-2021 CIP: Project established. 284 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years 0 FY 2016 Budget 0 0 FY2016 Est. FY 2019 O 563,143 815,669 68,296 O 563,143 815,669 68,296 Ex oenc 0 iture Schedule 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total O 1,447,108 O 1,447,108 0 1,447,108 O 1,447,108 Project Phase Construction Design Total Prior Years 0 0 0 FY 2016 FY2016 Budget Est. 0 0 FY 2017 313,143 O 250,000 O 563,143 FY 2018 815,669 0 815,669 FY 2019 68,296 0 68,296 FY 2020 0 0 5Year CIP Beyond 5 FY 2021 Total Year CIP Total O 1,197,108 O 250,000 O 1,447,108 O 1,197,108 O 250,000 O 1,447,108 Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Reducing Auto Use Goal: T-1 Policy: T-1 Relationship to Comprehensive Plan Secondary Connection Element: Transportation Section: Traffic Safety Goal: T-6 Policy: T-39 Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission Environmental Impact Analysis: The scope of this project will be determined during the planning and design phases. The level of environmental analysis required is undetermined at this time. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 285 CAPITAL IMPROVEMENT FUND it t. P.,:9 M. •chie/, ■ ' ' LP P,ii FlIC INN :G ZQ Wile Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Managing Department: Planning and Community Environment IBRC Reference: Initial Project Start: Summer 2016 Initial Project Completion: Winter 2017 Project Number: PL -16002 Downtown Parking Management Study Implementation Description This project includes implementation and installation of equipment to implement the outcomes of the paid parking study for downtown. Justification As part of the integrated strategy to address Downtown traffic and parking concerns, staff con- ducted a comprehensive study of parking management strategies, including paid parking for the Downtown core. The study included an evaluation of how to best use the Cityis existing parking supply and recommended comprehensive paid parking strategies in Downtown Palo Alto. Significant Changes 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Capital Improvement Fund Other Total Prior Years N/A N/A N/A FY 2016 Budget 0 0 FY2016 Est. 0 0 0 FY 2017 FY 2018 FY 2019 FY 2020 5 Year CIP FY 2021 Total 0 22,970 23,889 24,844 25,838 97,541 O 1,700,000 208,000 216,320 224,973 2,349,293 O 1,722,970 231,889 241,164 250,811 2,446,834 Beyond 5 Year CIP Total 0 N/A O N/A O N/A 286 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 231,889 241,164 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Total N/A N/A 0 0 0 0 1,722,970 0 1,722,970 231,889 241,164 250,811 2,446,834 250,811 2,446,834 0 Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Parking Goal: T-8 Policy: T-3 Program: T-49 Relationship to Comprehensive Plan Secondary Connection Element: Transportation Section: Parking Goal: T-8 Policy: T-2, T-45, T-49 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15302. N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 287 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Summer 2015 Initial Project Completion: Spring 2017 Revised Project Start: Revised Project Completion: Project Number: PL -15004 Downtown Parking Wayfinding Description This project includes design and installation of new downtown parking wayfinding signage that will incorporate a new parking brand for the City and replace the existing parking signage to improve parking visibility of parking in Downtown Palo Alto. This project will be implemented in coordination with the planning and design work associated with Downtown Parking Guidance Systems, Access Controls and Revenue Collection Equipment, PL -15002 project, which will include several types of real-time parking availability displays. The different types of signs to be installed as part of this project include: Directional signs: direct customers toward parking facilities Lot Identification Banners: identiify a particular lot via a banner attached to an existing light pole Garage Identification Signs: identify a particular garage via a sign mounted to the exterior of the garage Pylons: visible/architectural markers that show parking facility information Rules/regulation Signs: depicts hours, permit/hourly parking regulatory information The combination of the visually appealing parking brand with an improved, comprehensive approach to wayfinding placement will help guide visitors, residents, and employees more easily to off-street parking and the real-time occupancy will help to reduce congestion and circling by efficiently delineating where parking is available. 288 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Justification This project is identified in both the City's Comprehensive Plan and the Transportation Nexus Study as a means to reduce congestion and air quality impacts resulting from motorists search- ing for vacant parking spaces. Supplemental Information This project is funded by a transfer from the University Avenue Parking Permit Fund to the Cap- ital Improvement Fund. Significant Changes 2017-2021 CIP: Funding in earlier fiscal years has been directed toward identifying locations of new wayfinding and garage/lot signage to guide motorists to parking facilities in the Downtown area, design of signage for all locations, including the lots and garages themselves as well as wayfinding (directional) signs, and development of an identifiable Palo Alto parking brand that can be incorporated in signage. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from University Ave. Parking Permit Fund Total Prior Years 0 0 0 FY 2016 Budget FY2016 Est. 33,359 86,235 60,711 57,600 0 600,000 86,235 60,711 657,600 0 Exoenc 60,000 93,359 FY 2019 FY 2021 5Year CIP Beyond 5 Total Year CIP Total 34,693 36,081 37,524 199,257 64,896 67,492 854,788 97,093 100,977 105,016 1,054,045 0 1,114,756 62,400 iture Schedule 0 259,968 0 854,788 Project Phase Construction Design Total Prior Years FY 2016 FY2016 Budget Est. FY 2017 0 60,711 657,600 0 86,235 0 0 FY 2018 93,359 0 FY 2019 97,093 0 FY 2020 100,977 0 FY 2021 5Year CIP Total 105,016 1,054,045 0 0 0 86,235 60,711 657,600 93,359 97,093 100,977 105,016 1,054,045 Beyond 5 Year CIP Total 0 1,114,756 0 0 0 1,114,756 Operating Impact Operating impacts are expected to be limited to general maintenance in the way of replace- ment of signs, as needed. Relationship to Comprehensive Environmental Impact Analysis: Plan Primary Connection Element: Transportation Goal: T-8 Policy: T-47 This project is expected to be eligible for an exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 289 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Embarcadero Road Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Initial Project Completion: Revised Project Start: Revised Project Completion: Project Number: PL -15001 Embarcadero Road at El Camino Real Improvements (formerly Embarcadero Road Corridor Improvements) Description This project includes planning, design and construction of bicycle, pedestrian and traffic circula- tion improvements along Embarcadero Road between Bryant Street and El Camino Real. Improvements being considered include better bicycle and pedestrian connection to the Bryant Street Bicycle Boulevard, safety improvements at High Street, dedicated bikeways between the Caltrain Path and the Stanford Perimeter Trail, a protected intersection for bicyclists at El Camino Real, roadway operational improvements, including new turn lanes, and pedestrian safety enhancements. Justification This project provides mobility and safety improvements in response to resident and City Coun- cil concerns regarding congestion along Embarcadero Road. Supplemental Information Phase One of the Embarcadero Road at El Camino Real Improvements project was completed at the end of 2015. This included the upgrade of the traffic signal equipment at the high school/ shopping center driveway and at the pedestrian crossing in front of the shopping center. 290 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Significant Changes 2017-2021 CIP: This project is currently in the final design phase. After several community meet- ings and the development of various design alternatives, the project scope and planning level cost estimate for construction have increased significantly. Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from General Fund Total FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 4,750 808,016 795,697 570,112 1,293,662 1,795,409 47,225 5 Year CIP FY 2021 Total O 3,706,408 Beyond 5 Year CIP Total 0 4,506,855 0 0 19,327 0 0 0 0 0 0 0 19,327 4,750 808,016 815,024 570,112 1,293,662 1,795,409 47,225 0 3,706,408 0 4,526,182 Ex aenc iture Schedule Project Phase Construction Design Total Prior FY 2016 Years Budget 0 470,250 4,750 337,766 0 278,129 0 0 4,750 808,016 815,024 570,112 1,293,662 1,795,409 47,225 FY2016 Est. 291,983 1,293,662 1,795,409 47,225 815,024 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total O 3,428,279 0 4,271,432 O 278,129 0 254,750 O 3,706,408 0 4,526,182 Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Traffic Safety Goal: T-4 Policy: T-28 Program: T-38 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Transportation Section: Traffic Safety Goal: T-4 Policy: T-33 Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 291 CAPITAL IMPROVEMENT FUND Bike path along E. Bayshore, Feb. 2015 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Hwy 101 corridor north of the San Antonio Road interchange by Adobe Creek Managing Department: Public Works IBRC Reference: New Initial Project Start: Summer 2012 Initial Project Completion: Summer 2018 Revised Project Start: Summer 2016 Revised Project Completion: Fall 2019 Project Number: PE -11011 Highway 101 Pedestrian/Bicycle Overpass Project Description This project provides funding for a new pedestrian/bicycle bridge across Highway 101 at Adobe Creek. The City conducted a design competition that resulted in three innovative designs. Fol- lowing the competition, the City Council ceased negotiations to pursue an RFP to continue with design. Completion of the CEQA and NEPA documents and design is anticipated to begin in Spring 2016 and construction on the bridge will start in early 2018. Justification The bridge is a priority project in the City's Bicycle & Pedestrian Transportation Plan 2012, pro- viding safe, year-round access across Highway 101 in South Palo Alto to the Baylands and regional employment centers. Supplemental Information The Highway 101 Pedestrian/Bicycle Overpass project is included in the Council Infrastructure Plan, A Santa Clara County - Recreation Trails Program grant, awarded to the City in November 2012, will provide $4 Million for the project. An additional $4.0 million will be provided by a grant from One Bay Area Grant (OBAG) Program and $350,000 in Regional Improvement Program funds. Construction is anticipated from Fiscal Years 2018 through 2019. The OBAG grant fund was extended to Fiscal Year 2017. At the time of the printing of this document the availability of grant revenue is currently under review. 292 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ■ CAPITAL IMPROVEMENT FUND Significant Changes 2017-2021 CIP: The estimate for the project included in the prior budget document was $10 mil- lion. The City Council increased the total project budget to $13 million to account for construc- tion cost escalation. The total project budget of $13 million includes a feasibility study, conceptual design, design competition, environmental assessment, and design costs. The $13 million figure does not include City staff time to support design and construction of the project. Funding Sources Schedule Funding Source Capital Improvement Fund Other Total Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 1,519,466 1,437,360 1,737,360 338,385 331,125 2,990,065 0 300,000 0 0 FY 2020 0 0 6,350,000 2,000,000 1,519,466 1,737,360 1,737,360 338,385 331,125 9,340,065 2,000,000 FY 2021 5Year CIP Total O 3,659,575 O 8,350,000 O 12,009,575 Beyond 5 Year CIP Total O 6,916,401 O 8,350,000 O 15,266,401 Expenciture Schedule Project Phase Construction Design Total Prior Years 129,929 1,389,537 1,519,466 FY 2016 Budget 1,118,215 619,145 1,737,360 FY2016 Est. FY 2017 0 247,983 1,737,360 90,402 1,737,360 338,385 331,125 11,340,065 FY 2018 FY 2019 331,125 11,340,065 0 0 FY 2020 0 0 0 FY 2021 5 Year CIP Total O 11,919,173 O 90.402 O 12,009,575 Beyond 5 Year CIP Total O 12,049,102 O 3,217,299 O 15,266,401 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: City Structure Goal: T-3 Policy: T-14 Program: T-19 Potential Board/Commission Review: Architectural Review Board Parks and Recreation Commission Planning and Transportation Commission Environmental Impact Analysis: This project may be subject to CEQA and NEPA environmental assessment. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 293 CAPITAL IMPROVEMENT FUND Along Matadero Creek, April 2015 Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Between Alma and 101 Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Summer 2013 Initial Project Completion: Summer 2017 Revised Project Start: Revised Project Completion: Fall 2019 Project Number: PL -14001 Midtown Connector Description The purpose of the Midtown Connector Project is to establish an east -west bicycle and pedes- trian connection through the Midtown neighborhood between the west side of the Caltrain tracks and Alma Street to the east side of the US 101 freeway that serves to extend and connect recreational resources and provide improved active transportation options for both City resi- dents and users of the Stanford University campus. Justification The adopted Palo Alto Bicycle + Pedestrian Transportation Plan identifies the Matadero Creek channel levees and a number of other on -street bicycle routes through the Midtown neighbor- hood of Palo Alto. The plan identifies bicycle and pedestrian connections across the barriers of Alma Street and the Caltrain tracks and US 101 freeway as key objectives. Providing safer and more comfortable connections for bicyclists and pedestrians is a key objective of the plan. Supplemental Information This project has been incorporated into PL -04010, Bicycle + Pedestrian Implementation Project. Significant Changes 2017-2021 CIP: In mid -2015, a preliminary constructability review indicated that constraints along the Matadero Creek channel may limit the feasibility of a public access trail on large seg- ments of the corridor. Staff received council direction to continue the with the feasibility study in November 2015. 294 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2016 Budget 114,666 268,984 FY2016 Est. 0 0 0 58,766 210,218 114,666 268,984 58,766 210,218 Ex 0 0 oenciture Schedule 0 FY 2021 S Year CIP Beyond 5 Total Year CIP O 210,218 O 210,218 Total O 383,650 O 383,650 Project Phase Construction Study Total Prior Years 0 114,666 114,666 FY 2016 FY2016 Budget Est. 268,984 0 268,984 58,766 0 58,766 FY 2017 210,218 0 210,218 FY 2018 0 0 FY 2019 0 0 FY 2020 0 0 5 Year CIP FY 2021 Total 210,218 O 0 O 210,218 Beyond 5 Year CIP Total 0 268,984 O 114,666 O 383,650 Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Bicycling and Walking Goal: T-3 Policy: T-14 Program: T-19 Relationship to Comprehensive Plan Secondary Connection Element: Transportation Section: Bicycling and Walking Goal: T-3 Policy: T-20 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 295 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Managing Department: Planning and Community Environment IBRC Reference: Initial Project Start: Winter 2016 Initial Project Completion: Spring 2017 Revised Project Start: Revised Project Completion: Project Number: PL -16000 Quarry Road Improvements and Transit Center Access Description This project includes planning, design and construction of bicycle and pedestrian improvements along Quarry Road between El Camino Real and Welch Road, including, but not limited to, upgraded bicycle lanes and crosswalks, innovative intersection treatments for bicyclists, and improved access to transit stops. It also includes improvements to the bicycle and pedestrian connection between the Palo Alto Transit Center and the intersection at El Camino Real and Quarry Road, including development of passive green space, installation of lighting, and land- scaping. Justification The August 2011 Development Agreement between Stanford Hospitals and Clinics, the Lucille Salter Packard Childrenrs Hospital at Stanford, the Board of Trustees of the Leland Stanford Junior University and the City of Palo Alto obligates the City to design and construct enhance- ments of various pedestrian and bicycle connections between the Palo Alto Intermodal Transit Center and the Stanford University Medical Center Campus (SUMC). Stanford provided funds for these projects. Supplemental Information This project is funded by the Stanford University Medical Center Development Agreement funds through transfer to the Capital Improvement Fund. 296 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Stanford University Medical Ctr Fund Total Project Phase Construction Total Prior Years 0 0 0 FY 2016 Budget 0 0 0 Prior FY 2016 Years Budget O 0 O 0 92,004 822,007 22,887 FY2016 Est. 0 0 0 22,007 22,887 92,004 800,000 0 92,004 822,007 22,887 0 0 0 Expenciture Schedule FY2016 Est. FY 2017 22,887 0 92,004 822,007 0 0 FY 2020 0 0 FY 2021 0 0 0 FY 2021 S Year CIP Beyond 5 Total Year CIP 44,894 800,000 844,894 0 0 0 Year CIP Beyond 5 Total Year CIP Total Total 44,894 892,004 936,898 O 844,894 0 936,898 O 844,894 0 936,898 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Transportation Planning and Transportation Section: Roadworks Commission Goal: T-4 Policy: T-25 Program: T-33 Environmental Impact Analysis: May Require Environmental Review CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 297 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Citywide Managing Department: Planning and Community Environment IBRC Reference: New Initial Project Start: Summer 2016 Initial Project Completion: Summer 2018 Project Number: PL -17001 Railroad Grade Separation Description This project will advance the railroad grade crossing circulation study and context sensitive solutions study envisioned by the City Council. It will also fund the preparation of Project Study Report and environmental analysis that will be required for the City to realize its goals of advancing grade separations. Justification This project is essential to support the City Council Rail Committeeis work and coordinate the requested circulation study, community engagement efforts, and subsequent tasks needed to advance the Cityis goal of grade separating railroad crossings in Palo Alto. Supplemental Information This project is in the planning stage. Significant Changes 2017-2021 CIP: Project established. Funding Sources Schedule Prior FY 2016 Funding Source Years Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 5YearCIP Beyond 5 FY 2021 Total Year CIP Total Capital Improvement Fund Total N/A N/A 0 0 O 834,696 1,036,084 37,527 0 O 834,696 1,036,084 37,527 0 O 1,908,307 O 1,908,307 0 N/A 0 N/A 298 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Expenditure Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total N/A N/A N/A 0 0 O 800,000 1,000,000 O 34,696 36,084 37,527 O 834,696 1,036,084 37,527 0 0 0 0 O 1,800,000 0 108,307 O 1,908,307 0 0 0 Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Traffic Safety Goal: T-6 Policy: T-39 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Transportation Section: Traffic Safety Goal: T-6 Policy: T-40 Environmental Impact Analysis: This project includes the completion of the necessary environmental analysis. Review: Architectural Review Board Planning and Transportation Commission N/A N/A N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 299 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Citywide Managing Department: Planning and Community Environment IBRC Reference: N/A Initial Project Start: Initial Project Completion: Project Number: PL -15003 Residential Preferential Parking Description In response to increasing concern that non-resident parking in residential neighborhoods was negatively impacting the quality of life, City Council approved a City-wide Residential Preferen- tial Parking (RPP) ordinance to establish uniform procedures to implement RPP districts. The first district, located in areas surrounded the Downtown core was introduced in 2015 and modi- fied in early 2016. This project will fund the introduction of additional RPP programs throughout the City, through the process outlined in the RPP ordinance. Justification Implementing RPP is a parking management strategy; it regulates parking where previously parking has been unregulated. Parking management strategies are critical to maximizing the use of existing parking supply and prioritizing the fright space for the right use? concept; RPP prioritizes parking on residential streets for residents. Implementation of an RPP program is consistent with the City(s three -pronged approach aimed at addressing traffic and parking demand, and is also consistent with Comprehensive Plan goals. Significant Changes 2017-2021 CIP: Budget is being increased to respond to requests from neighborhoods for implementation of RPP districts in their areas. 300 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2016 Budget FY2016 Est. N/A 368,500 368,500 330,045 31,247 N/A 368,500 368,500 330,045 31,247 Ex aenc FY 2019 0 0 0 iture Schedule FY 2021 S Year CIP Beyond 5 Total Year CIP 0 361,292 O 361,292 0 Total N/A N/A Project Phase Construction Design Total Prior Years N/A N/A N/A FY 2016 FY2016 Budget Est. FY 2017 FY 2018 368,500 368,500 300,045 31,247 0 0 30,000 0 368,500 368,500 330,045 31,247 FY 2019 FY 2020 O 0 O 0 5Year CIP Beyond 5 FY 2021 Total Year CIP Total 0 331,292 0 N/A O 30,000 0 N/A O 361,292 0 N/A Operating Impact The Downtown RPP, and other City parking programs, are expected to have staff impacts. In Fiscal Year 2016, the Planning and Community Development Department is requesting a Park- ing Operations Lead position to manage parking and Transportation Demand Management pro- grams. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Transportation Section: Parking Goal: T-8 Policy: T-47 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 301 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Streets on Suggested Walk and Roll Routes for PAUSD schools Managing Department: Planning and Community Environment IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PL -00026 Safe Routes To School Description This project provides funding for the City's Safe Routes to Schools program, including school commute planning, encouragement activities, and capital improvements along local and collec- tor streets that may be impacted by school commute activities. Typical capital improvements Typical capital improvements include traffic calming devices, enhanced crosswalks, and improved signage along suggested routes to school. In Fiscal Year 2017, traffic calming projects from prior years will continue and traffic studies will be pursued for locations in need of traffic calming and other safety countermeasures. Justification In collaboration with the Palo Alto Unified School District and Parent Teacher Associations, the City is leading the design and construction of capital improvements for suggested routes to school, helping to reduce risks to students and encouraging more families to use alternatives to driving. Supplemental Information A few of the recent accomplishments of this project include: Gunn High School Bike Path access improvements at Georgia Avenue, Paradise Way and Los Robles Avenue New crosswalks at East Meadow Drive and Waverly Street New green bicycle lanes on West Meadow Drive and El Camino Way Rectangular rapid flashing beacon installation at various crosswalks throughout the city 302 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Gas Tax Fund Total Prior Years FY 2016 Budget FY2016 Est. FY 2019 FY 2021 5 Year CIP Total N/A 442,910 147,271 363,376 117,246 121,936 126,814 131,886 861,258 Beyond 5 Year CIP Total 0 N/A N/A 100,000 100,000 100,000 100,000 100,000 100,000 100,000 500,000 0 N/A N/A 542,910 247,271 463,376 217,246 221,936 226,814 231,886 1,361,258 0 N/A Expenciture Schedule Project Phase Construction Design Total Prior Years N/A N/A N/A FY 2016 Budget 462,910 80,000 542,910 FY2016 Est. 247,271 0 247,271 FY 2017 428,376 35,000 463,376 FY 2018 182,246 35,000 217,246 FY 2019 186,936 35,000 221,936 FY 2020 191,814 35,000 226,814 FY 2021 5 Year CIP Total 231,886 1,221,258 0 140,000 231,886 1,361,258 Beyond 5 Year CIP 0 0 0 Total N/A N/A N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Bicycling and Walking Goal: T-3 Policy: T-14 Program: T-22 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Element: Transportation Section: Bicycling and Walking Goal: T-3 Policy: T-14 Program: T-19 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 303 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Planning and Community Environment IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PL -05030 Traffic Signal and Intelligent Transportation Systems Description This project provides funding for the design and construction of traffic signals, traffic signal communications networks, video surveillance projects for transportation use, and maintenance of the City's traffic signal central system. The project includes the replacement of traffic signal controllers/cabinets, video detection systems, and other field equipment. Justification Traffic signal upgrades are essential in maintaining traffic safety and improving roadway opera- tions including the reduction of roadway congestion with traffic signal retiming projects. The project replaces the remaining traffic signal controller inventory in the field with new controllers and expands the current central management system to allow for communications to all signal- ized intersections. The new controllers enable additional traffic signal timing strategies and improve the reliability of the City's traffic signals. Supplemental Information A few of the recent accomplishments of this project include: Addition of adaptive traffic signal technology along Sand Hill Road Addition of adaptive traffic signal technology along San Antonio Road Installation of advanced traffic detection video cameras along Middlefield Road Upgrade of rectangular rapid flashing beacons at crosswalks and speed feedback signs 304 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Adding bicycle detection at various signalized intersections Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Traffic Impact Fee Fund Total Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 5 Year CIP FY 2021 Total N/A 1,913,088 1,139,064 604,447 37,669 38,863 40,096 102,397 823,472 N/A 0 0 381,050 378,361 380,808 383,362 325,000 1,848,581 N/A 1,913,088 1,139,064 985,497 416,030 419,671 423,458 427,397 2,672,053 Beyond 5 Year CIP 0 0 0 Total N/A N/A N/A Expenciture Schec ule Project Phase Construction Design Planning and Engineering Total Prior FY 2016 Years Budget FY2016 Est. N/A 1,677,032 1,139,064 955,497 386,030 389,671 393,458 FY 2021 5 Year CIP Beyond 5 Total Year CIP Total 427,397 2,552,053 N/A 30,000 0 30,000 30,000 30,000 30,000 0 120,000 N/A 206,056 0 0 0 0 0 0 0 N/A 1,913,088 1,139,064 985,497 416,030 419,671 423,458 427,397 2,672,053 0 0 0 0 N/A N/A N/A N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Traffic Safety Goal: T-4 Policy: T-28 Program: T-38 Relationship to Comprehensive Plan Secondary Connection Element: Transportation Section: Traffic Safety Goal: T-6 Policy: T-39 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15302. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 305 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Traffic and Transportation Project Location: Various Managing Department: Planning and Community Environment IBRC Reference: Keep -up Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: PL -12000 Transportation and Parking Improvements Description This project provides funding for the implementation of miscellaneous neighborhood traffic calming improvements including neighborhood traffic studies and parking improvements. This project also funds the development of grant proposals used to procure funding for future proj- ects. Justification Traffic calming is identified as a high priority in the adopted Transportation Strategic Plan. Traf- fic studies and miscellaneous traffic calming improvements help to improve the quality of life for residents and visitors. Supplemental Information A few of the recent accomplishments of this project include: Reconfiguration of the approach lanes on Arastradero Road at Foothill Expressway Improvements to the intersection of Embarcadero Road at Middlefield Road Minor parking modifications in neighborhoods to improve access and mobility Crosswalk improvements throughout the city 306 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Transfer from Gas Tax Fund Total Prior Years N/A N/A N/A FY 2016 Budget 371,965 231,076 603,041 FY2016 Est. FY 2019 FY 2021 5 Year CIP Total 471,518 574,472 451,667 460,734 470,163 554,970 2,512,006 0 0 0 0 0 0 0 471,518 574,472 451,667 460,734 470,163 554,970 2,512,006 Beyond 5 Year CIP Total 0 0 0 N/A N/A N/A Expenciture Schedule Project Phase Construction Design Total Prior Years N/A N/A N/A FY 2016 Budget 528,041 75,000 603,041 FY2016 Est. 471,518 0 471,518 FY 2017 499,472 75,000 574,472 FY 2018 376,667 75,000 451,667 FY 2019 385,734 75,000 460,734 FY 2020 395,163 75,000 470,163 FY 2021 5 Year CIP Total 554,970 2,212,006 0 300,000 554,970 2,512,006 Beyond 5 Year CIP 0 0 0 Total N/A N/A N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan Plan Relationship to Comprehensive Primary Connection Element: Transportation Section: Traffic Safety Goal: T-4 Policy: T-28 Program: T-38 Secondary Connection Element: Transportation Section: Traffic Safety Goal: T-4 Policy: T-25 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to be eligible for an exemption from CEQA under Section 15301. CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 307 CITY OF PALO ALTO CAPITAL IMPROVEMENT FUND Unallocated Salaries and Benefits CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 309 CAPITAL IMPROVEMENT FUND Fund: Capital Improvement Fund Category: Unallocated Salaries and Benefits Project Location: N/A Managing Department: Administrative Services IBRC Reference: N/A Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: AS -10000 Salaries and Benefits -Capital Improvement Fund CIP Projects Description This project provides funding for the estimated salaries and benefit costs of City staff assigned to manage the General Fund Capital Improvement program. Justification Salaries and benefits costs of City staff assigned to manage CIP projects are an associated costs in the completion of CIP projects. As such, these costs are capitalized and are added to the total costs of a project. Supplemental Information Salaries and benefits have been included in CIP projects where appropriate and possible, in all fiscal years. The amounts included in this project represent salaries and benefits expense not associated with any particular project (for example, administration and oversight of the CIP pro- cess). As part of the annual year-end process, the annually incurred amount will be allocated to all projects in the Capital Improvement Fund, on a proportional basis. At the end of each fiscal year, any unused balance will be returned to the Infrastructure Reserve. Significant Changes 2016-2020 CIP: Salary and benefit expenses have been allocated to capital projects in all years of the CIP. In prior years, costs were allocated only in the first year of the CIP. 310 CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CAPITAL IMPROVEMENT FUND Funding Sources Schedule Funding Source Capital Improvement Fund Total Prior Years FY 2016 Budget FY2016 Est. FY 2021 S Year CIP Beyond 5 Total Year CIP N/A 2,042,568 2,076,773 1,739,291 1,588,086 2,465,997 3,325,789 4,380,511 13,499,674 N/A 2,042,568 2,076,773 1,739,291 1,588,086 2,465,997 3,325,789 4,380,511 13,499,674 Ex oenciture Schedule 0 Total N/A O N/A Project Phase Construction Other Total Prior Years FY 2016 FY2016 Budget Est. N/A 7,150 0 FY 2017 FY 2018 FY 2019 FY 2020 0 0 0 0 N/A 2,035,418 2,076,773 1,739,291 1,588,086 2,465,997 3,325,789 4,380,511 13,499,674 N/A 2,042,568 2,076,773 1,739,291 1,588,086 2,465,997 3,325,789 4,380,511 13,499,674 S Year CIP FY 2021 Total 0 0 Beyond 5 Year CIP Total 0 N/A O N/A O N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Plan N/A Primary Connection N/A Environmental Impact Analysis: N/A CAPITAL IMPROVEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 311 CITY OF PALO ALTO CUBBERLEY PROPERTY INFRASTRUCTURE FUND CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 313 CITY OF PALO ALTO CUBBERLEY PROPERTY INFRASTRUCTURE FUND Overview The Cubberley Property Infrastructure Fund accounts for expenditures related to the mainte- nance and renovation of the Cubberley property. In the 2014 lease agreement between the City of Palo Alto and the Palo Alto Unified School District, the parties agreed to dedicate approxi- mately $1.86 million annually for repairing, renovating and/or improving the Cubberley site, which is jointly owned by the City and PAUSD. Built in 1955, Cubberley High School was closed in 1979. Due to budget constraints resulting from the passage of Proposition 13 and declining enrollment, PAUSD was forced to close addi- tional schools and sell school properties. One of those properties was the site of Terman Middle School, which the City of Palo Alto acquired, while PAUSD retained ownership of Cubberley. In 1989, the city and PAUSD entered into a lease agreement, with the city providing annual reve- nue to PAUSD in exchange for 1) a lease of the 35 -acre Cubberley site; 2) a Covenant Not to Develop for five other neighborhood school sites; and 3) an agreement that PAUSD provide space for extended day care at each of the eleven remaining elementary school sites. In 2001, the City relinquished ownership of the Terman site in exchange for ownership of eight acres of the Cubberley site. After several lease extensions and amendments in the years following, a restructured lease agreement was finalized in 2014. As part of the lease agreement the previ- ous Covenant Not to Develop clause which required the City to transfer $1.86 million to the school district was eliminated and the funds dedicated towards the maintenance and renova- tion of the Cubberley site. Fiscal Year 2017 is the second year that the city has approved expenses in this fund through the budget process. It is important to note that new funding was not allocated for infrastructure improvements at Cubberley in the Fiscal Year 2015-2019 Capital Improvement Program, as the city and PAUSD were negotiating the terms of a new lease at the time. With the new lease agreement approved by the City Council in 2014, funding is now included for improvements on the site. Buildincs and Facilities The budget for the Cubberley Property Infrastructure Fund Capital Improvement Program is currently accounted for in the Buildings and Facilities category, which includes projects that improve the facilities on the Cubberley Community Center campus. Additional categories may be established in future years, once needs are identified through the master plan process. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 315 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Infrastructure Inventory CLASSIFICATION QUAN,I City -owned acres PAUSD-owned acres Total square footage of buildings Parking spaces Artist studios Dance studios Schools 8 27 175,540 (94,402 City -owned) 750 (130 City -owned) 23 3 2 Childcare facilities 2 Nonprofit community organi- 4 zations Recent Accomplishments • Completion of roof replacements for Building S and Building L • Completion of improvements to 18 artist studios • Restoration of the auditorium following the closure of the Temporary Mitchell Library 2017-2021 Capital Improvement Program Recurring Projects There are no recurring projects scheduled at this time. Non -Recurring Projects For the 2017-2021 Capital Improvement Program, $4.5 million is budgeted, with $2.5 million allo- cated in Fiscal Year 2017 for five projects. • Cubberley Community Center Master Plan (Fiscal Year 2017: $0.3 million) • Cubberley Roofing Replacements projects (Fiscal Year 2017: $0.8 million; 5 -year CIP: $2.7 million) • Cubberley Field Restrooms (Fiscal Year 2017: $0.3 million) • Cubberley Amenities Improvements - (Reserve) (Fiscal Year 2017: $1.0 million ▪ Cubberley Repairs (Fiscal Year 2017: $0.3 million). 316 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Summary of Capital Activity CUBBERLEY PROPERTY INFRASTRUCTURE FUND Project Number Project Title FY 2015 Actuals FY 2016 Estimate FY 2017 Adopted FY 2018 FY 2019 FY 2020 5 -Year FY 2021 Total Source of Funds Beginning Fund Balance Beginning Fund Balance O 876,998 2,249,987 1,609,431 2,872,639 4,307,599 5,710,147 2,249,987 Total Beginning Fund Balance Transfers from the General Fund O 876,998 2,249,987 1,609,431 2,872,639 4,307,599 5,710,147 2,249,987 General Fund Annual Capital Transfer 932,124 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 9,321,240 Total Transfers 932,124 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 1,864,248 9,321,240 Total Sources 932,124 2,741,246 4,114,235 3,473,679 4,736,887 6,171,847 7,574,395 11,571,227 Use of Funds Buildings and Facilities CB -16001 Cubberley Community Center Master Plan 0 200,778 212,414 64,099 0 0 0 276,513 CB -16002 Cubberley Roof Replacements 0 290,481 807,390 536,941 429,288 461,700 510,000 2,745,319 CB -17001 Cubberley Repairs 0 0 250,000 0 0 0 0 250,000 Buildings and Facilities Total 0 491,259 1,269,804 601,040 429,288 461,700 510,000 3,271,832 Parks and Open Space CB -17002 Cubberley Field Restrooms 0 0 285,000 CB -17000 Cubberley Amenities Improvements - (Reserve) 0 0 950,000 0 0 O 0 0 285,000 O 0 0 950,000 Other Parks and Open Space Total Transfer to the Capital Improvement Fund O 0 1,235,000 0 0 0 0 1,235,000 55,126 0 0 0 0 0 0 0 Other Expenses Total 55,126 0 0 0 0 0 0 0 Total Expenses 55,126 491,259 2,504,804 601,040 429,288 461,700 510,000 4,506,832 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 317 CITY OF PALO ALTO CUBBERLEY PROPERTY INFRASTRUCTURE FUND Buildings and Facilities CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 319 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Cubberley Community Center, February 2015 Fund: Cubberley Property Infrastructure Fund Category: Buildings and Facilities Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Fall 2015 Initial Project Completion: Summer 2016 Revised Project Start: Summer 2016 Revised Project Completion: Fall 2018 Project Number: CB -16001 Cubberley Community Center Master Plan Description This project provides funding to develop a master plan for the future of Cubberley Community Center complex. The plan will include a prioritization for future projects to replace failing sys- tems, improve reliability for use as an emergency shelter, and support tenant needs. The Master Plan is a requirement of the new lease with Palo Alto Unified School District (PAUSD). Justification The City owns 8 acres of Cubberley Community Center and leases the remaining area from PAUSD. The renewed lease terms provide funding for additional capital investment in the facili- ties that are currently overdue for major improvements. This project is necessary to map out the future facility needs, determine the manner in which the improvements will be executed and prepare a long-term plan for the whole complex. Cubberley is a valuable community resource and rental income from tenant organizations is significant. Supplemental Information The Cubberley Community Advisory Committee (CCAC) Report recommended that a commu- nity needs assessment and site Master Plan be developed in the first five years of the new lease extension. Significant Changes 2017-2021 CIP: The project schedule has been extended to reflect the expected initiation of the project in Fiscal Year 2017. The project budget has been increased by $150,000. 320 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Funding Sources Schedule Prior Funding Source Years FY 2016 Budget FY2016 Est. 0 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Cubberley Property Infrastructure Fund Total O 200,778 200,778 212,414 64,099 O 200,778 200,778 212,414 64,099 Ex 0 oenciture Schedule 0 O 276,513 O 276,513 0 477,291 O 477,291 Project Phase Prior Years FY 2016 FY2016 Budget Est. 212,414 64,099 0 0 5YearCIP FY 2021 Total Beyond 5 Year CIP Total Design Total O 200,778 200,778 O 200,778 200,778 212,414 64,099 0 Operating Impact This project is not anticipated to impact operating expenses. 0 O 276,513 O 276,513 O 477,291 O 477,291 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 321 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Cubberley Repairs Fund: Cubberley Property Infrastructure Fund Category: Buildings and Facilities Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Summer 2016 Initial Project Completion: Fall 2017 Revised Project Start: Revised Project Completion: Project Number: CB -17001 Description This project provides funding to make repairs and minor improvements at the Cubberley Com- munity Center. Work completed under this project may include items such as painting, sidewalk repairs, breezeway pavement resurfacing, landscaping improvements, minor equipment replacement, and improvements to interior finishes. Justification The Cubberley Community Center Master Plan will establish the long term vision for the future use of the Cubberley complex. In advance of the Master Plan, this project allows minor improve- ments to occur that will address safety concerns, functionality of building systems, and aesthet- ics. Supplemental Information Work scheduled to begin in Fiscal Year 2017 includes replacement of three boilers that support the radiant floor heating systems in Wings C and K. Significant Changes 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. O 0 0 5 Year CIP Total Beyond 5 Year CIP Total Cubberley Property Infrastructure Fund Total 0 0 0 0 O 250,000 O 250,000 O 0 0 0 250,000 0 250,000 O 250,000 O 250,000 322 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Total 0 0 0 O 250,000 O 250,000 0 0 Operating Impact This project is not anticipated to impact operating expenses. 0 O 250,000 O 250,000 O 250,000 O 250,000 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 323 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Cubberley Wing P, January 2015 Fund: Cubberley Property Infrastructure Fund Category: Buildings and Facilities Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: CB -16002 Cubberley Roof Replacements Description This project provides funding to replace or restore failing roofs at the Cubberley Community Center. In some instances, a full replacement is necessary. In lieu of replacing the entire roof, a more cost effective roof restoration process is planned where feasible. A fluid applied, rein- forced waterproofing system will be applied over the existing roof. This roofing system also meets current cool roofing codes to optimize energy efficiency. Justification Most of the existing mineral cap roofs at Cubberley have exceeded their useful lives and are in poor condition. This project provides the means to rehabilitate existing roofs prior to significant failures that can cause structural damage to buildings. Supplemental Information Facilities scheduled for re -roofing with a fluid applied system or for major repairs are: Fiscal Year 2017: Cubberley Multi -Purpose Wing Fiscal Year 2018: Cubberley Pavilion Wing Fiscal Year 2019: Cubberley Wing Fiscal Year 2020: Cubberley Wing Ti and T2 Fiscal Year 2021: Cubberley Wing J and K 324 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Significant Changes 2016-2020 CIP: Project established in the Cubberley Property Infrastructure Fund. Funding was allocated in prior years for roofing replacements at Cubberley Community Center in the Capital Improvement Fund. Funding is now recommended in the Cubberley Property Infrastructure Fund for this purpose, consistent with the revised lease agreement with the Palo Alto Unified School District, approved by the City Council in 2014. Funding Sources Schedule Funding Source Cubberley Property Infrastructure Fund Total Project Phase Construction Total Prior Years FY 2016 Budget N/A 413,215 FY2016 Est. FY 2017 290,481 807,390 FY 2018 FY 2019 FY 2020 FY 2021 5Year CIP Total 536,941 429,288 461,700 510,000 2,745,319 N/A 413,215 290,481 807,390 536,941 429,288 461,700 510,000 2,745,319 Prior Years N/A N/A FY 2016 Budget 413,215 Expenditure Schedule FY2016 Est. FY 2017 FY 2018 290,481 807,390 536,941 FY 2019 429,288 FY 2020 461,700 FY 2021 5 Year CIP Total 510,000 2,745,319 413,215 290,481 807,390 536,941 429,288 461,700 510,000 2,745,319 Operating Impact The project is not anticipated to impact operating expenses. Beyond 5 Year CIP 0 Total N/A 0 N/A Beyond 5 Year CIP 0 0 Total Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Historic Resources Board Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 325 CITY OF PALO ALTO CUBBERLEY PROPERTY INFRASTRUCTURE FUND Parks and Open Space CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 327 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Fund: Cubberley Property Infrastructure Fund Category: Parks and Open Space Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Summer 2016 Initial Project Completion: Fall 2019 Revised Project Start: Revised Project Completion: Project Number: CB -17000 Cubberley Amenities Improvements - (Reserve) Description This project provides funding for renovations of existing community recreational amenities at the Cubberley facility which include: tennis courts, playing fields, a gymnasium, an activity room, and a dance studio. Justification Pending the completion of the Cubberley Community Center Master Plan, funding may be required to improve existing recreation facilities at the Cubberley site. As project costs become more refined, recommendations will be brought forth to the City Council. Supplemental Information The funding for this project is being placed in a reserve pending completion of the Cubberley Community Center Master Plan. Significant Changes 2017-2021 CIP: Project established. Funding Sources Sche c ule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Beyond 5 Total Year CIP Total Cubberley Property Infrastructure Fund Total 0 0 0 0 O 950,000 O 950,000 0 0 0 0 0 950,000 01 Oi 0 950,000 O 950,000 O 950,000 328 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Ex aenciture Schedule Prior Project Phase Years FY 2016 Budget FY2016 Est. 0 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Construction 0 0 O 900,000 O 900,000 O 900,000 Design 0 0 O 50,000 0 0 0 O 50,000 0 50,000 Total 0 0 O 950,000 0 0 0 O 950,000 O 950,000 Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Parks and Recreation Commission Element: Community Services & Element: Community Services & Facilities Facilities Goal: C-4 Section: Access Policy: C-24 Program: C-19 Goal: C-5 Policy: C-32 Program: C-27 Environmental Impact Analysis: The project is expected to have a possible exemption from CEQA under Section 15301. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 329 CUBBERLEY PROPERTY INFRASTRUCTURE FUND Fund: Cubberley Property Infrastructure Fund Category: Parks and Open Space Project Location: 4000 Middlefield Road Managing Department: Public Works Initial Project Start: Summer 2016 Initial Project Completion: Summer 2018 Revised Project Start: Revised Project Completion: Project Number: CB -17002 Cubberley Fields, February 2016 Cubberley Field Restroom Description This project provides the installation of restroom at the Cubberley Community Center Fields. The restroom may be prefabricated. Justification This project will provide a restroom facility to the Cubberley Community Center Fields due to intensive sports league and recreational usage. The facility consists of soccer and softball fields as well as tennis courts and a running track. It is the City's largest field complex without a restroom. Significant Changes 2017-2021 CIP: Project established. Func ing Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Cubberley Property Infrastructure Fund Total 0 0 0 0 O 285,000 O 285,000 0 0 0 0 0 0 O 285,000 O 285,000 O 285,000 O 285,000 330 CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET CUBBERLEY PROPERTY INFRASTRUCTURE FUND Ex aenciture Schedule Project Phase Construction Design Total Prior Years 0 0 FY 2016 FY2016 Budget Est. 0 0 0 O 0 O 0 O 0 O 250,000 O 35,000 O 285,000 0 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total 250,000 0 250,000 O 35,000 0 35,000 O 285,000 0 285,000 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Primary Connection Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Architectural Review Board Element: Community Services & Element: Community Services & Parks and Recreation Commission Facilities Facilities Planning and Transportation Section: Parks and Public Facilities Section: Parks and Public Facilities Commission Goal: C-4 Policy: C-26 Program: C-19 Goal: C-4 Policy: C-27 Environmental Impact Analysis: This project is expected to have a possible categorical exemption from CEQA under section 15301. CUBBERLEY PROPERTY INFRASTRUCTURE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 331 332 CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ENTERPRISE FUND PROJECTS CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 333 CITY OF PALO ALTO AIRPORT FUND CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 335 CITY OF PALO ALTO AIRPORT FUND Overview The Airport Fund Capital Improvement Program (CIP) accounts for activities related to the con- struction and replacement of the airport's infrastructure necessary to operate and maintain the airport. The Palo Alto Airport (PAO) is a federally obligated airport which receives federal funds for airport operations and capital improvement projects. The Federal Aviation Administration (FAA) established grant assurances to which airport operators must adhere in order to receive federal funds. For detailed information on the maintenance and operations of the airport, please refer to the Adopted Operating Budget. For the 2017-2021 CIP, as has been past practice, only one year of expenditures are shown with Fiscal Year 2017 projects totaling $2.6 million. It is important to note that the FAA provides grants to public agencies for the planning and development of public -use airports and reim- burses up to 90% of the cost of eligible projects. Staff intends to continue applying to the FAA for grant eligible capital improvement projects to ensure a safe and well -maintained airport. Staff will also apply for State grant matching opportunities when available. The budget for the Airport CIP is broken into two separate categories: Airport Apron, Runway, and Taxiways, and Airport Facilities. Airport Apron, Runway anc Taxiways This Airport Apron, Runway, and Taxiways category accounts for the design and construction of improvements and enhancements to the airport apron, runways, and taxiways which include pavement, lighting, drainage, and perimeter fencing. The Palo Alto Airport includes one runway of approximately 2,400 feet in length, one parallel taxiway of the same length, and four connec- tor taxiways for entering and exiting the runway. In Fiscal Year 2015, staff conducted a survey to determine the pavement condition index (PCI) values for all airfield pavements. Based on visual inspection, the average apron PCI value is 36, which indicates full pavement reconstruction. Infrastructure Inventory - Summary of Airport Taxiways CLASSIFICATION QUANTITY DESCRIPTION Apron or Ramp Runway Taxiway 1 1 5 468 tie down spots 2443 x 70 feet 4 connector taxiways1 paral- lel taxiway *City operates 362 of the tie -down spots. The remaining 106 tie -down spots and 62 hangars are operated by the two fixed base operators (FBOs) until their leases expire in 2017. Recent Accomplishments ▪ The airport has received all of the $452,792 in FAA grant funding for the Apron and Taxi Lane Repair project • Awarded an FAA grant for the design of the Airport Apron Reconstruction project AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 337 AIRPORT FUND Defunded the Capital Improvement Program Airfield Electrical Evaluation/Study project AP - 16001 and returned a total amount of $15,431 to the Airport Fund. The FAA acknowledged this work is incidental to the Apron Reconstruction project, thus requested the City submit a grant application to include the electrical evaluation study in Phase 1B of the Apron Reconstruction. The application was submitted in December 2015. 2017-2021 Capital Improvement Program Recurring Projects There are no recurring projects scheduled at this time. Non -Recurring Projects The 2017-2021 CIP in this category ($739,953) includes two phases of the Airport Apron Recon- struction project in Fiscal Year 2017; Phase 1A ($254,974) and Phase 1B ($484,979). Phase 1A includes 30% schematic plans for reconstruction of the entire apron. In addition, plans and specifications will be prepared for the first two construction phases of the project. The esti- mated pavement reconstruction area is 38 acres. In 2015, the FAA requested a Pavement Main- tenance Management Plan (PMMP) to document conditions and prioritize future airport pavement projects. The completed PMMP showed all areas in disrepair, with the apron being most critical. Construction costs and associated grant reimbursements for the multi -phased apron reconstruction project will be budgeted in future years. It should be noted that, as part of the Fiscal Year 2016 Adopted Operating Budget, an annual allocation of $50,000 was adopted for day-to-day pavement maintenance activities at the airport. Phase 1B includes the electrical evaluation study, complete design for the second two phases of construction and bidding services. The design packages will include a single design report and complete final plans and specifications for the areas recommended in the programmatic plan- ning report (as part of Phase 1A). Air oort Facilities The Airport Facilities category accounts for buildings, security systems, parking lot and all other infrastructure improvements. Currently all structures, with the exception of the terminal, are leased by the City to Fixed Base Operators and maintenance is the responsibility of the lessor. During calendar year 2017, these leases will expire and dependent upon the agreements with future lessors the City may become responsible for maintenance of some or all of these build- ings. 338 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET AIRPORT FUND Infrastructure Inventory - Summary of Airport Facilities CLASSIFICATION Terminal Building Trailer Hangars 12 Large Conventional Box Han- gar Hangars 2 Small Conventional Box Han- gar Hangars 45 Small Nested T -Hangar Hangars 3 Large Multi -Aircraft Conven- tional *All of the 62 hangars are operated by the two fixed base operators (FBOs) until their lease expires in 2017. Recent Accomplishments ▪ Awarded an FAA grant for the Wildlife Hazard Mitigation Plan project • Applied for an FAA grant for the design and construction of the Airport Perimeter Fence project 2017-2021 Capital Improvement Program Recurring Projects There are no recurring projects scheduled at this time. Non -Recurring Projects The 2017-2021 CIP in this category ($1,847,117) includes two non -recurring projects in this cate- gory: the Wildlife Hazard Management Plan ($23,415) and the Airport Perimeter Fence ($1,823,702) projects. The Wildlife Hazard Plan will identify measures to reduce the threat of aircraft wildlife interac- tions and follows the results of the Wildlife Hazard Assessment conducted under the direction of the Caltrans Division of Aeronautics, funded by the FAA and completed in February 2015. The need for a Wildlife Hazard Assessment was identified by the FAA based on the number of annual operations and based aircraft. In 2014, there were a total of three wildlife strikes at the Palo Alto Airport recorded by the FAA database, which identified the species as an unknown small bird, gull, and Canada goose. A wildlife strike is defined as a conflict between aircraft and wildlife and these types of incidents are increasing due in part to increased air traffic and wild- life populations in urban areas. The need for the Airport Perimeter Fence project was based on two areas of the airport being identified by the FAA as unsafe due to runway incursions, requiring immediate mitigation. This fencing project satisfies the FAA's initiative to enhance runway safety, mitigating those risks by securing the airport perimeter and preventing unauthorized access to the airport run- way. AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 339 AIRPORT FUND Summary of Capital Activity AIRPORT FUND Project Number Project Title FY 2015 Actuals FY 2016 Estimate FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 5 -Year Total Source of Funds Revenue from Federal Government AP -16001 Airfield Electrical Evaluation/Study AP -16003 Airport Perimeter Fence AP -16000 Airport Apron Reconstruction AP -15003 Apron and Taxi Lane Repair AP -16002 Wildlife Hazard Plan Federal Government Total Total Sources O 111,074 0 0 0 0 0 0 O 161,854 1,528,324 0 0 0 0 1,528,324 O 256,611 644,251 0 0 0 0 644,251 299,664 186,337 0 0 0 0 0 0 O 30,600 5,400 0 0 0 0 5,400 299,664 746,476 2,177,975 0 0 O 0 2,177,975 299,664 746,476 2,177,975 0 0 0 0 2,177,975 Use of Funds Airprort Apron, Runways, and Taxiways AP -16000 Airport Apron Reconstruction 0 285,123 739,953 0 0 0 0 739,953 AP -15003 Apron and Taxi Lane Repair 332,959 207,041 0 0 0 0 0 0 Airport Apron, Runways, and Taxiways 332,959 492,164 739,953 0 0 0 0 739,953 Airport Facilities AP -16001 Airfield Electrical Evaluation/Study 0 123,415 0 AP -16003 Airport Perimeter Fence 0 179,838 1,823,702 AP -16002 Wildlife Hazard Plan 0 40,000 23,415 Airport Facilities Total 0 343,253 1,847,117 0 0 0 0 O 0 0 0 O 0 0 1,823,702 O 0 0 23,415 0 O 0 1,847,117 Total Uses 332,959 835,417 2,587,070 0 0 0 0 2,587,070 340 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET AIRPORT FUND Airport Apron, Runways, and Taxiways AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 341 AIRPORT FUND Airport Apron, July 2013 Fund: Airport Enterprise Fund Category: Airport Apron, Runways, and Taxiways Project Location: Palo Alto Airport Managing Department: Public Works Initial Project Start: Summer 2015 Initial Project Completion: Spring 2021 Revised Project Start: Revised Project Completion: Project Number: AP -16000 Airport Apron Reconstruction Description This project provides funding for the design and reconstruction of the Palo Alto Airport apron in multiple phases within the existing footprint. Justification The pavement surfaces at the airport are failing and uneven. The City conducted a Pavement Management Study in Fiscal Year 2015 to determine pavement condition index (PCI) and to assist in prioritization of pavement improvement projects. The need to reconstruct the aircraft parking apron is critical to airport safety. Based on visual inspection, using pavement condition index (PCI) criteria, the average apron PCI value is 36, which indicates a need for full pavement reconstruction. Supplemental Information This project is being implemented in multiple phases. Design commenced in 2016 and will con- tinue in to Fiscal Year 2017. Construction Phase I Project Schedule: Project bids open by May 2017; Project awarded July 2017; Phase I construction complete March 2018. FAA grants will fund 90% of design and construction costs. Staff will pursue other funding opportunities to offset the City obligation for the remaining 10% where available. The construc- tion costs for Phase 1 estimated to be $1.7 million and the total project costs estimated at $12 million. Additionally, the FAA will use the average apron PCI information to prioritize the Palo Alto Airport against other airport applicants. Due to the condition of the airport infrastructure, staff anticipates Palo Alto Airport will rank high in eligibility for grant funding of this project. 342 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET AIRPORT FUND Significant Changes 2017-2021 CIP: Additional funding of $715,845 in Fiscal Year 2017 to complete Phase I. 2016-2020 CIP: Project established. Funding Sources Schedule Funding Source Airport Fund Revenue from the Federal Government Total Prior Years FY 2016 Budget O 285,123 O 0 O 285,123 FY2016 Est. 28,512 256,611 285,123 FY 2017 95,702 644,251 739,953 FY 2018 0 0 0 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 5 Year CIP Beyond 5 Total Year CIP O 95,702 O 644,251 O 739,953 Total O 124,214 O 900,862 O 1,025,076 Project Phase Design Total Prior Years FY 2016 Budget O 285,123 Ex aenc FY2016 Est. 285,123 iture Schedule FY 2017 739,953 O 285,123 285,123 739,953 FY 2018 0 0 0 FY 2020 Operating Impact This project is not anticipated to impact operating expenses. 0 FY 2021 5YearCIP Total O 739,953 O 739,953 Beyond 5 Year CIP Total O 1,025,076 O 1,025,076 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project may be exempt from CEQA under Section 15301. AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 343 CITY OF PALO ALTO AIRPORT FUND Airport Facilities AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 345 AIRPORT FUND Airport Perimeter Fence, January 2016 Fund: Airport Enterprise Fund Category: Airport Facilities Project Location: 1925 Embarcadero Road Managing Department: Public Works Initial Project Start: Spring 2016 Initial Project Completion: Spring 2017 Revised Project Start: Revised Project Completion: Project Number: AP -16003 Airport Perimeter Fence Description This project provides funding for replacing perimeter fencing and gates surrounding the Palo Alto Airport boundaries to prevent unauthorized access to the airport runway in accordance with Federal and State standards. Justification Two areas of the airport were identified by the Federal Aviation Administration (FAA) as unsafe due to runway incursions, requiring immediate mitigation. This fencing project satisfies the FAA's initiative to enhance runway safety, mitigating those risks by securing the airport perime- ter. Supplemental Information Approximately 90% of this project is anticipated to be reimbursed by the FAA. A grant applica- tion was submitted to the FAA for this project in December 2015. If accepted by the FAA, staff will bring a resolution to council to accept the grant offer letter in Spring 2016. Significant Changes 2017-2021 CIP: Additional funding added for the completion of design phase. 2016-2020 CIP: Project established. 346 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET AIRPORT FUND Funding Sources Schedule Funding Source Airport Fund Revenue from the Federal Government Total Prior Years FY 2016 Budget O 17,984 O 161,854 O 179,838 FY2016 Est. 17,984 295,378 161,854 1,528,324 179,838 1,823, 702 FY 2019 FY 2021 S Year CIP Beyond 5 Total Year CIP Total O 0 0 0 295,378 0 313,362 O 0 0 0 1,528,324 0 1,690,178 o o 0 0 1,823,702 0 2,003,540 Ex aenciture Schedule Project Phase Construction Design Total Prior Years FY 2016 Budget O 0 O 179,838 O 179,838 FY2016 Est. 0 1,823,702 179,838 0 179,838 1,823,702 0 O 0 0 FY 2021 5 Year CIP Total O 1,823,702 O 0 O 1,823,702 Beyond 5 Year CIP Total O 1,823,702 0 179,838 O 2,003,540 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-25 Program: C-19 Environmental Impact Analysis: May Require Environmental Review Relationship to Comprehensive Plan Secondary Connection Element: Land Use and Community Design Section: Local Landuse and Growth Management Goal: L-1 Policy: L-1 Program: L -2B Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 347 AIRPORT FUND Geese on runway, January 2015 Fund: Airport Enterprise Fund Category: Airport Facilities Project Location: Palo Alto Airport Managing Department: Public Works Initial Project Start: Summer 2015 Initial Project Completion: Fall 2016 Revised Project Start: Revised Project Completion: Project Number: AP -16002 Wildlife Hazard Plan Description This project provides funding for the development of a Wildlife Hazard Management Plan (WHMP). The WHMP identifies the specific actions the airport will take to mitigate the risk of wildlife strikes on or near the airport. A wildlife strike is defined as a conflict between aircraft and wildlife. Justification The Federal Aviation Administration (FAA) maintains a comprehensive program to address wildlife hazards and requires airport sponsors to maintain a safe operating environment which includes conducting Wildlife Hazard Assessments (WHA) and preparing Wildlife Hazard Man- agement Plans (WHMP). A Wildlife Hazard Assessment was completed in February 2015. The next step, a Wildlife Hazard Management Plan, is especially important given the airport's prox- imity to the bay and large number of aircraft operations each year. Supplemental Information Approximately 90% of this project will be reimbursed by the Federal Aviation Administration (FAA). A grant application was submitted to and accepted by the FAA, staff brought a resolu- tion to Council to accept the FAA's grant offer letter in June 2015. Significant Changes 2016-2020 CIP: Project established. 348 AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET AIRPORT FUND Funding Sources Schedule Funding Source Airport Fund Revenue from the Federal Government Total Prior Years FY 2016 Budget O 27,415 O 36,000 O 63,415 FY2016 Est. FY 2021 S Year CIP Beyond 5 Total Year CIP Total 9,400 18,015 0 0 0 0 18,015 0 27,415 30,600 5,400 0 0 0 0 40,000 23,415 0 0 0 0 23,415 5,400 O 36,000 O 63,415 Expenciture Schedule Project Phase Construction Design Total Prior Years FY 2016 Budget O 63,415 O 0 O 63,415 FY2016 Est. 6,000 17,415 34,000 6,000 0 0 0 40,000 23,415 01 0 0 FY 2021 5 Year CIP Total 0 17,415 O 6,000 O 23,415 Beyond 5 Year CIP Total O 23,415 0 40,000 O 63,415 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Parks and Recreation Commission Element: Community Services & Planning and Transportation Facilities Commission Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project may be exempt from CEQA under Section 15301. AIRPORT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 349 CITY OF PALO ALTO ELECTRIC FUND CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 351 CITY OF PALO ALTO ELECTRIC FUND Overview The City of Palo Alto is the only municipality in California that operates a full suite of City - owned utility services. The municipal electric power system began operation in 1900 and con- tinues to provide safe, reliable, cost effective electric service to residents and customers of Palo Alto. For the 2017-2021 Capital Improvement Program (CIP), approximately $86.3 million is pro- grammed, with $26.1 million budgeted in Fiscal Year 2017, of which $6.2 million is reappropriated funds from Fiscal Year 2016. Overall, a total of 44 projects are programmed over the 5 year CIP. Major projects funded in the 2017-2021 Adopted CIP include Electric Customer Connections ($17.2 million), Electric System Improvements ($10.3 million), Smart Grid Technology Installa- tion ($13 million), and Electric Pole Replacements for Fiber to the Home ($8 million). The bud- get for the Electric Fund CIP is broken into three separate cate- gories: Customer Connections, System Improvements, and Undergrounding Projects. Electric Fund Capital Expenditures $28,000,000 $24,000,000 $20,000,000 $16,000,000 $12,000,000 $8,000,000 $4,000,000 $0 / `• 0�• / Y • • / • 2013 2015 FY 2017 FY 2019 FY 2021 Actuals Actuals Adopted Projected Projected Infrastructure Inventory CLASSIFICATION QUANTITY Miles of 60kV sub transmis- 18 miles sion lines Substations (w/300 MVA 9 total capacity) Traffic Signals (intersec- 101 tions) maintained Streetlights maintained 6,600 Overhead Primary Distribu- 117 miles tion Underground Primary Distri- 175.21 miles bution Overhead Secondary Distri- 93.77 miles bution Underground Secondary Dis- 74 miles tribution ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 353 ELECTRIC FUND Customer Connections As customers continually change their electric power needs due to equipment additions, new construction, building expansions, building remodels, teardowns and rebuilds, and new building occupancy types, the electric system must evolve to meet these needs. The Electric Customer Connections Project, which is the largest project within the Electric Fund ($3.6 million in Fiscal Year 2017, $17.2 million over the 2017-2021 CIP), is accounted for within this category. This proj- ect allows for the completion of work required to meet the needs of customers who have applied for new or upgraded electric service, need temporary power for construction, or require other services. The Electric Fund pays for a portion of this project, while remaining costs are supported by reimbursements from customers, telephone, and cable television companies for project work performed by the City. Recent Accomplishments ▪ In Fiscal Year 2015 the Utilities Electric Division completed over 286 customer service projects with a total cost of $1.9 million and revenue of $1.4 million. 2017-2021 Capital Improvement Program Recurring Projects The Electric Customer Connections project, described above, is the only recurring project in this category. Non -Recurring Projects There are no non -recurring projects under this category however, discussed in the System Improvements category are projects whose plans have been submitted to the City for review and engineering: • VA Hospital Load Expansion (Fiscal Year 2017: $3.0 million; 5 -Year CIP: $5.0 million) ▪ Stanford Load Expansion (Fiscal Year 2017: $0.5 million; 5 -Year CIP: $0.5 million) • Electric Pole Replacements for Fiber to the Home or Google Fiber (Fiscal Year 2017: $5.0 million; 5 -Year CIP: $8.0 million) System Improvements Necessary elements in ensuring reliable electric service to City of Palo Alto residents and cus- tomers include the replacement of electric system components before they reach their end of life and the installation of protective equipment to minimize the impact of system problems. Projects in the System Improvements category allow for a variety of improvements, including the replacement/upgrade of old cables and equipment and bringing designs up to current stan- dard, installation of protective equipment and switches, conversion of the electric system from 4,160 Volts (4kV) to 12,470 Volts (12kV), and installation of capacitors to improve efficiency. The 2017-2021 CIP includes total funding of $59.1 million in this category, with $20.7 million allo- cated in Fiscal Year 2017. Significant projects in this category include Electric Distribution Sys - 354 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND tern Improvements ($10.3 million), Smart Grid Technology Installation ($13 million), and various projects to rebuild underground districts and substation components. Recent Accomplishments ▪ Rebuilt the electric underground system in several locations along San Antonio Road between East Charleston Road and Middlefield Road, including Green House Condo area ▪ Upgraded the servers and software dedicated to the Supervisory Control and Data Acquisition System (SCADA) used to monitor the electric, water, and gas utility distribution systems • Added security cameras at two electric substations • Upgraded protective relays for Quarry substation • Completed installation of new primary electric service to facilitate Stanford Hospital upgrades; and replacement of primary cables that were reaching the end of their useful life on two Quarry Feeders feeding the hospital. • Completed replacement of 40 wood poles identified to be unsafe for its intended purpose and workers. ▪ Completed 25 other system improvement projects dealing with replacement of deteriorated facilities or to improve system operation and reliability. 2017-2021 Capital Improvement Program Recurring Projects A total of $17.9 million is programmed for System Improvements recurring projects in the 2017- 2021 CIP, with $4.8 million allocated in Fiscal Year 2017. Recurring projects in this category include the following: • Communication System Improvements (Fiscal Year 2017: $0.3 million; 5 -Year CIP: $0.7 million) • Electric Distribution System Improvements (Fiscal Year 2017: $2.3 million; 5 -Year CIP: $10.3 million) ▪ Electric Utility GIS (Fiscal Year 2017: $0.4 million; 5 -Year CIP: $1 million) ▪ SCADA System Upgrades (Fiscal Year 2017: $0.3 million; 5 -Year CIP: $0.5 million) • Smart Grid Technology Installation (Fiscal Year 2017: $0.8 million; 5 -Year CIP: $13 million) • Substation Facility Improvements (Fiscal Year 2017: $0.4 million; 5 -Year CIP: $1.2 million) • Substation Protection Improvements (Fiscal Year 2017: $0.7 million; 5 -Year CIP: $1.9 million) ▪ Underground System Rebuild (Fiscal Year 2017: $0.4 million; 5 -Year CIP: $1.8 million) Non -Recurring Projects A total of $41.2 million is allocated in the 2017-2021 CIP for non -recurring System Improvement projects. Over $6 million is for the continuation of projects approved by the City Council in prior years. New projects are recommended as within this category, including the following: • Rebuild Underground District 23 (5 -Year CIP: $0.8 million) ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 355 ELECTRIC FUND • East Meadow Circle 4/12kV Conversion (Fiscal Year 2017: $0.1 million; 5 -Year CIP: $1.8 million) ▪ Substation Break Replacement (Fiscal Year 2017: $0.2 million, 5 -Year CIP: $0.6 million) ▪ 60kV Relay Replacement (Fiscal Year 2017: $0.2 million, 5 -Year CIP: $0.5 million) Unc ergrounc ing Projects The City of Palo Alto began a program to underground overhead electric, telephone, and cable TV facilities in 1965 with a project along Oregon Expressway. Since that time 45 Underground Districts have been formed. The undergrounding of electrical lines is a joint process between the City and AT&T, due to joint ownership of the poles, and Comcast which leases pole space from AT&T. All three Utilities share in the cost of the installation of underground conduit and boxes necessary to enclose and protect wires and equipment. The City typically takes the lead in the design, bidding, and construction processes with AT&T and Comcast reimbursing the City for construction and administrative costs. During the 2017-2021 Capital Improvement Program period, $9.9 million is allocated for Undergrounding Projects, with $1.8 million allocated in Fiscal Year 2017. Recent Accomplishment ▪ Underground District 47 - Completed the installation of underground substructures (conduits and boxes) in the area bounded by Middlefield Road/Addison Avenue/Cowper Street/Homer Avenue. • Underground District 46 - Completed preliminary designs for undergrounding electric lines. 2017-2021 Capital Improvement Program Recurring Projects There are no recurring projects under this category. Non -Recurring Projects A total of $9.9 million is allocated in the 2017-2021 CIP for non -recurring Undergrounding proj- ects, with $1.8 million allocated in Fiscal Year 2017. All of the funds for the projects were approved by the City Council in prior years. Significant projects in this category include the fol- lowing: • Underground District 42 ($2.3 million), which will underground overhead utility facilities in the area near Embarcadero Road/Emerson Street/Middlefield Road • Underground District 43 ($2.7 million) which will underground overhead utility facilities in the area along Alma Street and Embarcadero Road • Underground District 46 ($0.7 million), which will underground overhead utility facilities in the area near El Camino Real/Arastradero Road/West Charleston Road • Facility Relocation for Caltrain Modernization Project ($2.7 million), which will allow for the relocation of overhead Utility Electric and Fiber Optic lines to provide adequate clearance from new electric lines. 356 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Summary of Capital Activity ELECTRIC FUND Project Numbe Project Title FY 2015 Actuals FY 2016 Estimate FY 2017 Adopted FY 2021 5 -Year Total Source of Funds Transfers from Other Funds Gas Fund EL -11014 Smart Grid Technology 0 O 136,335 300,000 3,375,000 O 0 3,811,335 Total Gas Tax Fund Transfers Water Fund O 136,335 300,000 3,375,000 O 0 3,811,335 EL -11014 Smart Grid Technology 0 0 136,335 300,000 3,375,000 0 3,811,335 Total Water Fund Transfers Total Transfers from Other Funds O 0 136,335 300,000 3,375,000 0 0 3,811,335 O 0 272,670 600,000 6,750,000 0 0 7,622,670 Reimbursement from Customers, Telephone, and Cable Television Companies EL -98003 Electric System Improvements (19,289) 250,000 190,000 200,000 210,000 210,000 210,000 1,020,000 EL -89028 Electric Customer Connections 1,429,428 2,160,800 1,650,000 1,650,000 1,700,000 1,700,000 1,700,000 8,400,000 EL -17006 Electric Pole Replacements for FTTP 0 0 4,000,000 2,400,000 0 0 0 6,400,000 EL -17004 Stanford - Customer Load Requirements 0 0 400,000 0 0 0 0 400,000 EL -17003 VA Hospital - Customer Load Requirements 0 0 2,400,000 1,600,000 0 0 0 4,000,000 Reimbursement from Customers, Telephone, and Cable Television Companies Total 1,410,139 2,410,800 8,640,000 5,850,000 1,910,000 1,910,000 1,910,000 20,220,000 Total Sources 1,410,139 2,410,800 8,912,670 6,450,000 8,660,000 1,910,000 1,910,000 27,842,670 Use of Funds Customer Connections EL -89028 Electric Customer Connections 1,701,435 3,702,859 3,642,000 3,219,888 3,335,804 3,455,893 3,580,305 17,233,890 Customer Connections Total 1,701,435 3,702,859 3,642,000 3,219,888 3,335,804 3,455,893 3,580,305 17,233,890 System Improvements EL -06001 230 Kv Electric Intertie 46,155 7,000 173,360 0 0 0 0 173,360 EL -10008 Advanced Metering Infrastructure (AMI) System 9,783 436 0 0 0 0 0 EL -16002 Capacitor Bank Installation 0 0 350,000 0 0 0 350,000 EL -14000 Coleridge/Cowper/Tennyson 4/12Kv 0 0 0 120,000 400,000 0 0 520,000 Conversion EL -15000 Colorado/Hopkins System Improvement 0 0 825,000 750,000 0 0 0 1,575,000 EL -89031 Communications System Improvements 68,437 19,940 287,759 100,000 100,000 100,000 100,000 687,759 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 357 ELECTRIC FUND Project Number EL -08000 EL -17001 EL -13000 Edgewood/Wildwood 4Kv Tie EL -05000 EL -17006 EL -15001 EL -98003 Electric System Improvements EL -02011 EL -04010 EL -12002 EL -17005 EL -11004 EL -14004 Maybell 1 &2 4/12Kv Conversion EL -09000 EL -11007 Rebuild Greenhouse Condo Area EL -12000 EL -11003 Rebuild Underground District 15 EL -13003 EL -11006 Rebuild Underground District 18 EL -11008 EL -14002 EL -17000 EL -10006 Rebuild Underground District 24 EL -19000 EL -16000 Rebuild Underground District 26 EL -14005 Project Title East Charleston 4/12Kv Conversion East Meadow Circles 4/12Kv Conversion El Camino Underground Rebuild FY 2015 Actuals FY 2016 Estimate FY 2017 Adopted FY 2018 FY 2019 322,725 60,861 0 0 0 O 0 50,000 1,750,000 0 O 0 50,000 400,000 0 0 450,000 57,389 0 0 0 0 0 0 0 Electric Pole Replacement for FTTP 0 0 5,000,000 3,000,000 0 0 0 8,000,000 Electric Substation Battery Replacement 0 257,883 142,117 0 0 0 0 142,117 2,005,036 4,149,933 2,300,000 2,000,000 2,000,000 2,000,000 2,000,000 10,300,000 Electric Utility Geographic Information System 67,135 0 365,000 165,000 165,000 165,000 165,000 1,025,000 Foothills System Rebuild 0 0 0 0 0 0 0 0 Hanover 22 - Transformer Replacement 0 0 0 0 0 0 0 0 HCB Pilot Wire Relay Replacement 0 0 167,000 167,000 167,000 0 0 501,000 Hewlett Subdivision Rebuild Los Trancos Road 0 0 0 0 0 0 0 0 255,478 3,277 185,372 0 0 0 0 185,372 Middlefield Underground Rebuild 29,906 378,021 0 0 0 0 0 0 307,473 26,118 0 0 0 0 0 0 Rebuild Underground District 12 424,351 0 0 0 0 0 0 0 4,812 0 451,615 0 0 0 0 451,615 Rebuild Underground District 16 0 0 300,000 0 0 0 0 300,000 49,413 468,542 0 0 0 0 0 0 Rebuild Underground District 19 2,602 86,609 12,262 0 0 0 0 12,262 Rebuild Underground District 20 0 0 950,000 500,000 500,000 0 0 1,950,000 Rebuild Underground District 23 0 0 0 200,000 600,000 0 0 800,000 226,746 760,593 1,075,560 0 0 0 0 1,075,560 Rebuild Underground District 25 0 0 0 0 50,000 500,000 0 550,000 O 110,000 0 0 650,000 0 0 650,000 Reconfigure Quarry Feeders 69,169 94,418 786,364 0 0 0 0 786,364 EL -13002 Relocate Quarry/Hopkins Substation 60Kv Line 0 0 0 100,000 750,000 0 0 850,000 (A & B) FY 2020 FY 2021 5 -Year Total 0 0 O 0 O 1,800,000 EL -13006 Sand Hill/Quarry Road 12Kv Tie 4,374 25,867 157,259 0 0 0 0 157,259 EL -02010 SCADA System Upgrades 64,226 141,699 300,000 60,000 65,000 65,000 65,000 555,000 EL -11014 Smart Grid Technology Installation 65,625 114,114 781,766 1,000,000 11,250,000 0 0 13,031,766 EL -17004 Stanford University Customer Load 0 0 500,000 0 0 0 0 500,000 Requirements EL -10009 EL -17002 EL -89044 EL -89038 Substation Protection Improvements EL -16003 EL -16001 Underground System Rebuild EL -13008 EL -17008 Street Light System Conversion Project Substation 60Kv Breaker Replacement Substation Facility Improvements Substation Security Upgrade Electric Estimating System Utility Control Center Upgrades 666,918 0 30,000 0 0 0 0 30,000 150,000 150,000 150,000 150,000 0 600,000 258,214 6,027 399,243 195,000 195,000 200,000 200,000 1,189,243 232,348 337,709 731,812 300,000 300,000 300,000 300,000 1,931,812 O 50,000 200,000 0 0 0 0 200,000 O 200,000 400,000 300,000 350,000 350,000 350,000 1,750,000 O 20,000 128,650 0 0 0 0 128,650 O 0 400,000 0 0 0 0 400,000 358 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Project Number EL -04012 EL -17003 EL -09004 Project Title Utility Site Security Improvements VA Hospital Customer Load Requirements West Charleston/Wilkie to South City Limit 4/12 Kv Conversion FY 2015 Actuals FY 2016 Estimate FY 2017 Adopted 31,126 524,148 50,000 0 0 3,000,000 701 0 0 FY 2018 50,000 2,000,000 0 FY 2019 300,000 0 0 FY 2020 50,000 0 0 FY 2021 50,000 5 -Year Total 500,000 0 5,000,000 0 0 System Improvements Total 5,270,142 7,843,195 20,650,139 12,957,000 18,392,000 3,880,000 3,230,000 59,109,139 Undergrounding Projects EL -17007 Facility Relocation for Caltrain Modernization 0 0 150,000 2,550,000 0 0 0 2,700,000 Project EL -13007 Underground Distribution System Security 8,638 0 290,534 300,000 300,000 0 0 890,534 EL -08001 Underground District 42 - Embarcadero Road, 0 0 0 50,000 2,000,000 250,000 0 2,300,000 Emerson, Middlefield EL -11009 Underground District 43 - Alma/Embarcadero 0 0 0 150,000 2,000,000 500,000 2,650,000 EL -12001 Underground District 46 - Charleston/EI Camino 3,535 33,846 650,966 0 0 0 0 650,966 Real EL -11010 Underground District 47 - Middlefield, Homer, 195,283 1,454,487 744,038 0 0 0 0 744,038 Webster, Addison Undergrounding Projects Total 207,456 1,488,333 1,835,538 2,900,000 2,450,000 2,250,000 500,000 9,935,538 Total Uses 7,179,033 13,034,387 26,127,677 19,076,888 24,177,804 9,585,893 7,310,305 86,278,567 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 359 CITY OF PALO ALTO MARCH 2016 ELECTRIC FUND • CITY OF PALO ALT O FISCAL YEAR 2017 CAPITAL BUDGET 361 LE GEND m 42 43 46 47 El A3 PR OPOSED UNDERGR OUND PROJE CTS UG DISTRICT 542 LI G STRI CT K. UG DISTRICT.. UG DISTRICT 447 (08001) (110091 (120011 (110101 PROPOSED UNDERGR OUND REBUILD REBUIL D U G. DISTRICT 424 1100061 AS REBUILD U .G. DISTRICT 415 1110031 A6 REBUILD U. G. DISTRI CT 419 0J H00) Al 1 REBUILD U.G. DISTRI CT 816 115003) 412 REBUILD U.G. DISTRICT 420 140021 ( 414 REBUILD U.G. DISTRICT 426 1160001 AlLD U. G. DISTRICT x251190 001 A23 REBUIL D U.G . DISTRICT R. HE0051 B PROP OSED 60KV SYSTEM REBUILD Si RELO CA*E OR/H O ORK I uNEIL ANEAN 01 1102021 2017-2019 201E-202 2015-2010 2011-2017 2008-2016 20152016 2000-2016 201]-2018 2017-2019 201 62017 2019.2.0 2018 -2019 2018-2017 C2 CS C6 CB C9 C1 0711 D D2 D3 D4 DO D6 D7 DB D9 D10 PROP OSED 4/12KV CONVERSION E, CHARLEST ON 4/12KV OUTOVER ST FRANCIS/ ORISON/ AMARILLO/ LUUISMEW SEALE/ WAVERLEY 4/I2KV EDGEWO OD/ WILDWOOD 4/12KV C OLERIDGE/ COW PER/ TE NNYS ON 4/12K V MASSED 162 CONVERSION E AST ME ADOW CIR CLES )1/12K V PROPOSED SYSTEM I MPROVEMENT (080001 2008-2015 (11002) 2017-2018 1110001 2016-2017 (150001 2018-2020 1140001 2017 -2019 (140041 2015-2016 1170011 - - 2017-2018 REC ONFI GURE QUARRY FEE DERS (15005) QUARRY CIR CO.. (150061 COLORADO/ HOPKINS SYSTEM IMPROVEMENT (15001) AREASLNDER GR OUND SYSTEM REBUILD . VARI OUS NOON CAFA CH OR BANK SST ALLAK ON VARIOUS AREAS 11.02) AR116002) SUBSTATI ON SECURITY V ARI OUS ARE AS (16003) 6OKVBREAKER REPIACE64ENT- vAR10US AREAS 117002) H CB RELAY REPL ACEME NTS - VARI OUS ARE AS (17005) OLEREPL ACEMENE R VARIOUS ARR AS (170061_ 14-2016 2014-2015 2015-2018 2016.2020 2016-2017 2016-2018 201 72020 ELECTRIC FUND 2017-2021 CAPITAL IMPROVEMENT PROGRAM CITY OF PALO ALTO ELECTRIC FUND Customer Connections ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 363 ELECTRIC FUND Fund: Electric Fund - Operating Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -89028 Electric Troubleman installing an electric meter to provide service to a customer Electric Customer Connections Description This project allows for the installation of services, transformers, and meters for new customers; upgrading of existing services; temporary service connections; and overhead and underground extensions for new or existing customers. Justification The project provides funding for the connection of new customers and the upgrading of exist- ing services. These are critical functions for providing electrical service to the City's customers. During a typical year, over 200 electric services are installed or upgraded in the City. Supplemental Information Budget amounts requested for work covered by this project are based on historical expendi- tures and growth projections. The Electric Fund pays for a portion of this project, while remain- ing costs are supported by reimbursements from customers, telephone, and cable television companies for project work performed by the City. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Other Total N/A 3,248,565 1,542,059 1,992,000 1,569,888 1,635,804 1,755,893 1,880,305 8,833,890 N/A 1,550,000 2,160,800 1,650,000 1,650,000 1,700,000 1,700,000 1,700,000 8,400,000 N/A 4,798,565 3,702,859 3,642,000 3,219,888 3,335,804 3,455,893 3,580,305 17,233,890 0 0 0 N/A N/A N/A 364 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 4,798,565 3,702,859 3,642,000 3,219,888 3,335,804 3,455,893 3,580,305 17,233,890 N/A 4,798,565 3,702,859 3,642,000 3,219,888 3,335,804 3,455,893 3,580,305 17,233,890 0 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Utilities Advisory Commission Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L-81 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 365 CITY OF PALO ALTO ELECTRIC FUND System Improvements ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 367 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: National Accelerator Laboratory Substation Managing Department: Utilities Initial Project Start: Spring 2013 Initial Project Completion: Fall 2015 Revised Project Start: Revised Project Completion: Spring 2017 Project Number: EL -06001 Possible electric substation connection point to existing 60 kV system 230 kV Electric Intertie Description Funding for this project is used to perform technical feasibility studies to determine the general project requirements to establish a 230 kV electric intertie line and construct a 230/60 kV sub- station to connect the City's electric system directly to the 230kV transmission line. The City is in discussions with Stanford and Stanford Linear Accelerator Laboratory (SLAC), one of ten Department of Energy (DOE) Office of Science laboratories, on the shared interest and benefits in the new intertie. If this project comes to fruition, the estimated total project cost for a sec- ondary transmission line is $40 - $50 million and could be shared with both Stanford and SLAC/DOE. If this project is cancelled, staff will seek funding for an alternative solution to pro- vide a second transmission source to Palo Alto. Justification This new electric line will allow the City to bypass the local transmission fees charged by PG&E. This transmission line will provide the City with an alternate source of power that can serve it during emergencies, such as the plane crash in 2010 that impacted electric power to the entire city. Significant Changes 2017-2021 CIP: Project completion has been moved out as discussions with Stanford and SLAC/DOE are ongoing and no agreement has been finalized. Cooperation of these two entities is necessary for this project to move forward. 368 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior Years 260,304 FY 2016 Budget 80,360 FY2016 Est. 7,000 173.360 0 0 0 260,304 80,360 7,000 173,360 0 0 Expenciture Schedule 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total O 173,360 0 440,664 O 173,360 0 440,664 Project Phase Construction Design Total Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 208,243 80,360 7,000 173,360 0 52,060 0 0 0 0 260,303 80,360 7,000 173,360 0 FY 2019 0 0 0 FY 2020 0 0 0 5 Year CIP Total 0 173,360 0 0 O 173,360 Beyond 5 Year CIP Total O 388,603 0 52,060 O 440,663 Operating Impact Projected net annual savings resulting from the interconnection fee reduction will be approxi- mately $2,000,000 based on projected energy purchases and the price difference between 115 kV and 230 kV service. Lower voltage services are more expensive than higher voltage ser- vices. Relationship to Comprehensive Relationship to Comprehensive Potential Board/Commission Plan Plan Review: Primary Connection Secondary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L -80,L-81 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 369 ELECTRIC FUND Capacitor Bank Fund: Electric Fund - Operating Category: System Improvements Project Location: Electric Substation Managing Department: Utilities Initial Project Start: Fall 2014 Initial Project Completion: Spring 2016 Revised Project Start: Fall 2015 Revised Project Completion: Spring 2017 Project Number: EL -16002 Capacitor Bank Installation Description The City of Palo Alto is required to maintain a Power Factor greater than 0.95 at its main supply point as part of its agreement with the Northern California Power Association. The power fac- tor is the ratio of the power that it draws from the mains supply and the power that it actually consumes. This project will install capacitor banks at electric substations and on distribution lines to ensure this requirement is met. Justification In recent years, the Power Factor, as measured at the service point from PG&E transmission lines, has dropped below the required 0.95 lagging amount. In order to raise the power factor above the required limit, The Utilities Department will install up to 10 mega volt ampere reactive (MVAR) of capacitors at various locations on the electric system. This project will increase the Power Factor to meet the current requirements and it is anticipated that the installation of the Capacitor Bank will allow for the Power Factor to be sufficient for the next 7 years. Significant Changes 2017-2021 CIP: Shifting project priorities have caused the delay for the completion of this proj- ect. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 SYear CIP FY 2021 Total Beyond 5 Year CIP Total Electric Fund Total O 75,000 O 75,000 O 350,000 O 350,000 0 0 0 0 0 0 O 350,000 O 350,000 O 350,000 O 350,000 370 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Expenditure Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total O 0 O 75,000 O 75,000 O 350,000 O 0 O 350,000 0 0 0 0 0 0 0 0 0 O 350,000 0 0 O 350,000 O 350,000 0 0 O 350,000 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 371 ELECTRIC FUND Overhead crews working on overhead lines Fund: Electric Fund - Operating Category: System Improvements Project Location: Coleridge/Cowper/Tennyson area Managing Department: Utilities Initial Project Start: Spring 2016 Initial Project Completion: Spring 2017 Revised Project Start: Revised Project Completion: Spring 2018 Project Number: EL -14000 Coleridge/Cowper/Tennyson 4/12kV Conversion Description The project will convert the primary electric distribution system in the Coleridge/Cowper/Ten- nyson area from 4 kV to 12 kV. Justification Because of the difference in voltage, the 4kV and 12kV systems cannot be directly connected and used to back up one another. Due to prior 4kV to 12 kV conversions in adjacent areas, this area, now at 4kV, needs to be converted to 12kV so that adequate circuit connections can be restored to allow customers to be switched from one circuit to another during normal or emer- gency conditions. This will improve operating flexibility of the system and service reliability to customers in this area. In addition, there is equipment in the area that has reached the end of its useful life and needs to be replaced. Converting to 12 kV will eliminate the need to replace this equipment as it is not needed at that voltage level. Funding Sources Sche c ule Prior Funding Source Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 0 0 0 0 O 120,000 400,000 O 120,000 400,000 0 0 O 520,000 O 520,000 520,000 520,000 372 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 400,000 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Design Total 0 0 0 0 0 O 120,000 O 120,000 400,000 0 O 520,000 O 520,000 O 520,000 O 520,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 373 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Hopkins and Colorodo Substation• Managing Department: Utilities Initial Project Start: Spring 2015 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Spring 2019 Project Number: EL -15000 Electric Substation obscured by trees Colorado/Hopkins System Improvement Description This project will replace deteriorating equipment which will increase system capacity and improve service reliability for the areas served by Hopkins and Colorado substations and adja- cent substations. Justification Transformers at both Hopkins and Colorado Substations are near the end of their useful life, along with much of the other equipment at Hopkins. Hopkins is a 4kV substation and has no ties to other substations, so there is no backup to serve customers should there be a cata- strophic problem at Hopkins. Supplemental Information To accommodate the replacement of this equipment, the ability to serve projected future elec- trical load projections, and provide back up service to Hopkins, this project will evaluate solu- tions to best solve the multitude of issues. Funding for Fiscal Year 2016 is for engineering only. Budget requests for future years is an estimate based currently available information. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total O 75,000 O 75,000 O 825,000 O 825,000 750,000 750,000 0 0 0 0 O 1,575,000 O 1,575,000 O 1,575,000 O 1,575,000 374 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Expenditure Schedule Prior FY 2016 Project Phase Years Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Beyond 5 Total Year CIP Total Construction 0 0 O 825,000 750,000 0 0 O 1,575,000 O 1,575,000 Design O 75,000 0 0 0 0 0 0 0 0 0 Total O 75,000 O 825,000 750,000 0 0 O 1,575,000 O 1,575,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 375 ELECTRIC FUND Traffic/Fiber technicians repairing the city fiber optic cables Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -89031 Communications System Improvements Description This project installs copper wire cable systems, high frequency coaxial cable, fiber optic cable, and related equipment to provide communications services for traffic signal coordination, tele- phone links, computer data transmission, and the Electric Supervisory Control and Data Acqui- sition (SCADA) system. Justification Installation of communication lines is essential for the provision of City services. The broadband system provides communication between the Utility Control Center to Substations and field equipment; and between substation protection equipment. This annual project funds, as neces- sary, expansion of the system and replacement of deteriorating facilities. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total N/A 207,699 19,940 287,759 100,000 100,000 100,000 100,000 687,759 N/A 207,699 19,940 287,759 100,000 100,000 100,000 100,000 687,759 0 0 N/A N/A 376 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 207,699 19,940 287,759 100,000 100,000 100,000 100,000 687,759 N/A 207,699 19,940 287,759 100,000 100,000 100,000 100,000 687,759 0 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L-81 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302 N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 377 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: East Charleston/Alma Street/East Meadow Drive/Middlefield Road area Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Project Number: EL -17001 East Meadow Circles 4/12kV Conversion Description The project will convert the primary electric distribution system in the East Charleston/Alma Street/East Meadow Drive/Middlefield Road area from 4 kV to 12 kV. Justification Because of the difference in voltage, the 4kV and 12kV systems cannot be directly connected and used to back up one another. Due to prior 4kV to 12 kV conversions in adjacent areas, this area, now at 4kV, needs to be converted to 12kV so that adequate circuit connections can be restored to allow customers to be switched from one circuit to another during normal or emer- gency conditions. This will improve operating flexibility of the system and service reliability to customers in this area. In addition, there is equipment in the area that has reached the end of its useful life and needs to be replaced. Converting to 12 kV will eliminate the need to replace this equipment as it is not needed at that voltage level. Significant Changes 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Prior FY 2016 Years Budget FY2016 Est.. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 0 0 0 O 50,000 1,750,000 O 50,000 1,750,000 0 0 0 0 O 1,800,000 O 1,800,000 O 1,800,000 O 1,800,000 378 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Total 0 0 0 O 50,000 1,750,000 O 50,000 1,750,000 0 0 O 1,800,000 O 1,800,000 O 1,800,000 O 1,800,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Goal: N-9 Policy: N-44 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 379 ELECTRIC FUND Electric linemen working on overhead electric connection Fund: Electric Fund - Operating Category: System Improvements Project Location: Edgewood/Wildwood area Managing Department: Utilities Initial Project Start: Spring 2016 Initial Project Completion: Spring 2017 Revised Project Start: Revised Project Completion: Spring 2019 Project Number: EL -13000 Edgewood/Wildwood 4 kV Tie Description This project will install new overhead wire to connect the HO -3 and HO -7 electric feeders in the Edgewood/Wildwood area. Justification Because of the voltage difference, the 4kV and 12kV systems cannot be directly connected and provide redundancy. When the East Meadow 4 kV feeders are converted to 12 kV, the 4 kV back-up connections from East Meadow to Hopkins substations will be eliminated. In order to maintain reliable service in the event of a feeder outage at Hopkins substation, this project will construct a tie between the HO -3 and HO -7 feeders. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 400,000 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 0 0 0 0 0 0 O 50,000 O 50,000 400,000 Expenciture Schec ule 0 0 O 450,000 O 450,000 450,000 450,000 Prior Project Phase Years FY 2016 Budget FY2016 Est. FY 2018 0 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 0 0 0 O 0 400,000 O 50,000 0 O 50,000 400,000 0 0 O 400,000 O 50,000 O 450,000 0 400,000 O 50,000 O 450,000 380 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 381 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Summer 2018 Revised Project Start: Revised Project Completion: Project Number: EL -17006 Electric Pole Replacements for FTTP Description City of Palo Alto Utilities staff has had several meetings with Google regarding their interest in Palo Alto for their new internet service product, Google Fiber. Google intends to start construc- tion in those neighborhoods with electric utility poles in Palo Alto where they can attach the fiber optic cable. This work will significantly impact the workload for Utilities' administrative, engineering, and operations staff. Justification Google Fiber requires deploying fiber optic cable throughout the City of Palo Alto attaching to utility poles and also some pulled into underground conduit. This project requires the Electric Utility to replace about 20% of its poles to accommodate the proposed services. Currently, Google has an aggressive schedule of submitting permit applications in February 2016, request- ing to attach to electric utility poles and to start construction by Spring 2016. The current staff- ing levels of administrative, engineering, and operations employees in Utilities cannot support Googleis project and meet their project schedule, while maintaining normal CPA new customer, CIP, and maintenance jobs. Utilities staff is proposing a new budget for 3 years to allow for tem- porary staff recruitment or issuing an RFP to contract a firm to provide the necessary services. Supplemental Information Google will reimburse the City of Palo Alto for a majority of the costs for this project, but the City will incur some costs to correct existing conditions on the poles. Staff has provided a pre- liminary estimate for revenue, but the exact amount is not known at this time. 382 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Significant Changes 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Electric Fund Revenue from Other Agencies Total Prior Years 0 0 FY 2016 Budget 0 0 0 0 FY2016 Est. FY 2017 O 1,000,000 FY 2018 600,000 O 4,000,000 2,400,000 FY 2019 0 0 O 5,000,000 3,000,000 0 FY 2020 0 0 0 FY 2021 5 Year CIP Total O 1,600,000 O 6,400,000 O 8,000,000 Beyond 5 Year CIP Total 0 1,600,000 O 6,400,000 O 8,000,000 Project Phase Planning and Engineering Total Prior Years 0 0 FY 2016 Budget 0 0 Expenditure Schedule FY2016 Est. FY 2017 FY 2018 O 5,000,000 3,000,000 O 5,000,000 3,000,000 FY 2019 0 0 FY 2020 0 0 FY 2021 5 Year CIP Total O 8,000,000 O 8,000,000 Beyond 5 Year CIP Total O 8,000,000 O 8,000,000 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Customer Service Goal: C-2 Policy: C-9 Program: C-12 Environmental Impact Analysis: May Require Environmental Review Relationship to Comprehensive Plan Secondary Connection Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L-81 Potential Board/Commission Review: Architectural Review Board Utilities Advisory Commission ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 383 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Electric Substation Managing Department: Utilities Initial Project Start: Fall 2015 Initial Project Completion: Summer 2015 Revised Project Start: Revised Project Completion: Winter 2016 Project Number: EL -15001 Band of batteries used in electric substations for electric system protective relays Electric Substation Battery Replacement Description The electric substations are a key element of the Electric Distribution System used to provide electricity to residents and customers of Palo Alto. This project will replace the batteries in all 9 of the City's electric substations. The batteries are used to provide uninterruptible power to protective relays, breakers, metering, and SCADA equipment. Justification The electric substations are the link between the transmission and distribution systems. At the substations, voltage levels are converted and distribution feeders branch out to provide power throughout the city. In the substations are racks of batteries used to power substation equip- ment. These batteries have a typical useful life of 20 years and the existing batteries were installed between 1992-1997 and have reached, or are reaching, the end of their useful life. Supplemental Information The batteries are a key element to keeping the equipment in the substations operating as designed. Over the past year there have been 9 (out of 360) failures of individual battery units. This is an increase from the prior year and may indicate that battery failures may increase as they age. Failure of the batteries would cause equipment to not operate when required and affect the operation and monitoring of the electric system and electric system reliability, impacting public and worker safety and extending the duration of outages. 384 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total O 400,000 257,883 142,117 O 400,000 257,883 142,117 0 0 0 0 Expenditure Schedule 0 0 O 142,117 O 142,117 O 400,000 O 400,000 Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction Total O 400,000 257.883 142,117 O 400,000 257,883 142,117 0 0 0 0 0 0 O 142.117 O 142,117 O 400,000 O 400,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 385 ELECTRIC FUND Electric crews working in an underground vault terminating cables Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -98003 • Electric System Improvements Description This project provides funding as needed to improve the Electric Distribution System. Typical activities include: increasing system capacity for load growth, replacing deteriorated capital facilities, reconfiguring/adding to the system to improve service reliability, repairing and replac- ing storm damaged equipment, and making general improvements to the system. Justification Electric system service reliability and adequate system capacity are critical to providing a high level of service to customers in Palo Alto. When service interruptions occur, customers may experience significant economic losses. The City must continuously evaluate service reliability needs and make improvements to the system to maintain top-level service to City customers. Supplemental Information Other Revenues includes reimbursements from the telephone company for work performed on their behalf by City. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Other Total N/A 4,567,340 3,899,933 2,110,000 1,800,000 1,790,000 1,790,000 1,790,000 9,280,000 N/A 180,000 250,000 190,000 200,000 210,000 210,000 210,000 1,020,000 N/A 4,747,340 4,149,933 2,300,000 2,000,000 2,000,000 2,000,000 2,000,000 10,300,000 0 0 0 N/A N/A N/A 386 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 4,747,340 4,149,933 2,300,000 2,000,000 2,000,000 2,000,000 2,000,000 10,300,000 N/A 4,747,340 4,149,933 2,300,000 2,000,000 2,000,000 2,000,000 2,000,000 10,300,000 0 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Relationship to Comprehensive Plan Secondary Connection Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L-81 Potential Board/Commission Review: Architectural Review Board Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 387 ELECTRIC FUND View of City of Palo Alto GIS System Fund: Electric Fund - Operating Category: System Improvements Project Location: Software maintenance & update Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -02011 Electric Utility Geographic Information System Description This project will enhance the citywide Geographical Information System (GIS). The primary emphasis will be to provide a compatible user interface and estimating software, to edit and update data which will reside in the citywide GIS. The project includes the migration of the existing electric and fiber networks to a unified mapping solution compatible with the citywide GIS. Justification GIS has grown from being a set of special purpose computer applications to being an informa- tion tool that serves all segments of the City. Applications have been developed which make GIS information accessible to hundreds of users, which has greatly increased the value of the system. Funding in the CIP is for ongoing mapping system modifications to facilitate technical requirements, external contractor system support, and anticipated system upgrades. Funding Sources Schec ule Funding Source Prior Years FY 2016 Budget FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total N/A 462,168 N/A 462,168 0 365,000 165,000 165,000 165,000 165,000 1,025,000 0 365,000 165,000 165,000 165,000 165,000 1,025,000 0 N/A N/A 388 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 462,168 N/A 462,168 0 365,000 165,000 165,000 165,000 165,000 1,025,000 0 365,000 165,000 165,000 165,000 165,000 1,025,000 0 Relationship to Comprehensive Plan Primary Connection Element: Governance Section: Public Participation Goal: G-1 Policy: G-3 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Transportation Section: Reducing Auto Use Goal: T-1 Policy: T-3 Program: T-10 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 389 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Spring 2019 Revised Project Start: Revised Project Completion: Project Number: EL -17005 HCB Pilot Wire Relay Replacement Description This project funds the replacement of existing HCB pilot wire relays with new microprocessor based line differential protective relays to protect the city's 60kV sub -transmission line sections and equipment from damage due to faults (i.e. short circuits) on the 60kV line sections. Justification The existing electro-mechanical HCB pilot wire differential relays are approaching the end of their useful life and rely on a copper pilot wire cable system running between each substation to maintain communication between the relay pairs located at the ends of each 60kV line section. These pilot wire cables have aged significantly and are the source of repeated failures due to corrosion in connections and splices which cause open circuits, particularly during the winter rainy season. During these periods of interrupted pilot wire communication, the existing pilot wire relays do not provide adequate back-up protection putting the city at risk of an outage should a fault occur on the 60kV line section. Significant Changes 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5Year CIP Beyond 5 Total Year CIP Total Electric Fund Total 0 0 0 O 167,000 167,000 167,000 O 16 7, 000 167,000 167,000 0 0 O 501,000 O 501,000 O 501,000 O 501,000 390 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 167,000 167,000 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Total 0 0 0 O 167,000 O 167,000 167,000 167,000 0 O 501,000 O 501,000 501,000 0 501,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Goal: N-9 Policy: N-44 Program: N-63 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 391 ELECTRIC FUND El Camino Way at James May Fund: Electric Fund - Operating Category: System Improvements Project Location: Maybell Avenue and El Camino Real between El Camino Way and Arastradero Managing Department: Utilities Initial Project Start: Spring 2014 Initial Project Completion: Revised Project Start: Revised Project Completion: Summer 2016 Project Number: EL -14004 Dell 1&2 4/12kV Conversion Description This project will convert the Maybell substation circuit 1 & 2 from 4kV to 12kV and remove the remaining 4kV equipment at Maybell. This covers the remaining area to be converted at May - bell Substation including the areas around Maybell Avenue and El Camino Real between El Camino Way and Arastradero. Justification The existing 4kV distribution system at Maybell has been converted to 12kV as the distribution facilities in areas have been rebuilt. This remaining area needs to be converted to 12kV so that adequate circuit ties are maintained to ensure high levels of service reliability to customers. This will also allow for the removal of deteriorating facilities at Maybell Substation reducing mainte- nance and operating requirements. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 261,350 188,649 3,277 185,372 261,350 188,649 3,277 185,372 0 0 0 0 0 O 185,372 O 185,372 O 449,999 O 449,999 392 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 185,372 0 0 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction 209,080 188,649 3,277 O 185,372 O 397,729 Design 52,270 0 0 0 0 0 0 0 0 0 52,270 Total 261,350 188,649 3,277 185,372 0 0 0 O 185,372 O 449,999 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 393 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Area bounded by Los Palos, Glenbrook, Pomona, and Arastradero Managing Department: Utilities Initial Project Start: Spring 2010 Initial Project Completion: Summer 2012 Revised Project Start: Revised Project Completion: Summer 2017 Project Number: EL -11003 I, Underground transformer and cable after years of service Rebuild Underground District 15 Description This project will rebuild and replace the underground electric system in Underground District 15. The area is bounded by Los Palos, Glenbrook, Pomona, and Arastradero. Work will include the replacement of deteriorated electrical cable, transformers and enclosures. Installation of new equipment will bring the electrical system up to current construction standards. Justification The underground system serving Underground District 15 was installed in 1973. The cables and equipment in the area have exceeded their expected life of 30 years. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water in win- ter. The water reduces the life of the equipment and electrical connections and requires that rebuilding be performed on the facilities. Significant Changes 2017-2021 CIP: Shifting project priorities and the loss of Engineering staff have caused the delay for the completion of this project. Func ing Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 29,463 451,615 29,463 451,615 O 451,615 O 451,615 0 0 0 0 0 0 O 451,615 O 451,615 O 481,078 O 481,078 394 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Prior Project Phase Years FY 2016 Budget FY2016 Est. 0 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Construction 23,570 451,615 O 451,615 O 451,615 O 475,185 Design 5,892 0 O 0 0 0 0 O 0 0 5,892 Total 29,462 451,615 O 451,615 0 0 0 O 451,615 O 481,077 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Utilities Advisory Commission Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L -80,L-81 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 395 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Louis Road between Greer Street and Loma Verde Avenue Managing Department: Utilities Initial Project Start: Winter 2016 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Project Number: EL -13003 Electric crews installing new underground cables Rebuild Underground District 16 Description This project will rebuild and replace the underground electric system in Underground District 16. The area is located along Louis Road between Greer Street and Loma Verde Avenue. Work will include the replacement of deteriorated electrical cable, transformers, and enclosures. Installa- tion of new equipment will bring the electrical system up to current construction standards. Justification The underground system serving Underground District 16 was installed in 1974, and cables and equipment in the area have exceeded their expected life of 30 years. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water in them in the winter. The water reduces the life of the equipment and electrical connections and requires that rebuilding be performed on the facilities. Funding Sources Sche c ule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total Project Phase Construction Total 0 0 Prior Years 0 0 0 0 FY 2016 Budget 0 0 O 300,000 O 300,000 0 0 0 Expenciture Schedule FY2016 Est. FY 2017 O 300,000 O 300,000 FY 2018 0 0 FY 2019 0 0 0 0 FY 2020 0 0 O 300,000 O 300,000 FY 2021 5Year CIP Total O 300,000 O 300,000 O 300,000 O 300,000 Beyond 5 Year CIP Total 0 300,000 O 300,000 396 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 397 ELECTRIC FUND Electric crews installing new underground cables Fund: Electric Fund - Operating Category: System Improvements Project Location: Forest, Waverley, Addison, and Alma in downtown Palo Alto Managing Department: Utilities Initial Project Start: Fall 2009 Initial Project Completion: Summer 2010 Revised Project Start: Spring 2014 Revised Project Completion: Winter 2016 Project Number: EL -11008 Rebuild Underground District 19 Description This project will rebuild and replace the underground electric system in Underground District 19. Work will include the replacement of deteriorated electrical cable, transformers, switches and enclosures. Installation of new equipment will bring the electrical system up to current con- struction standards. Justification The underground electric distribution system in Underground District 19 was installed in 1979. Although typical cable and equipment expected life is 30 years when conditions are ideal, due to most of the equipment and cables operating in standing water during winter, its useful ser- vice life is compromised and failures could begin to occur prematurely. The water reduces the life of the equipment and connections and requires that the system be rebuilt. The Underground District 19 is bounded by Forest, Waverley, Addison, and Alma in downtown Palo Alto. Funding Sources Schec ule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5YearCIP Total Beyond 5 Year CIP Electric Fund Total 62,415 98,871 86,609 12,262 62,415 98,871 86,609 12,262 0 0 0 0 0 0 0 12,262 12,262 0 161,286 0 161,286 398 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 12,262 0 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction 49,931 98,871 86,609 12,262 O 148,802 Design 12,483 0 0 0 0 0 0 0 0 O 12,483 Total 62,414 98,871 86,609 12,262 0 0 0 O 12,262 O 161,285 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Utilities Advisory Commission Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L -80,L-81 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 399 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Charming Avenue; Center Street; Hamilton Avenue; and Lincoln Avenue Managing Department: Utilities Initial Project Start: Winter 2017 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Project Number: EL -14002 Utility Engineer planning out the next underground rebuild project Rebuild Underground District 20 Description This project will rebuild and replace the underground electric system in Underground District 20. Work will include the replacement of deteriorated electrical cable, transformers, and enclo- sures. Installation of new equipment will bring the electrical system up to current construction standards. Justification The underground system serving Underground District 20 was installed in 1979, and cables and equipment in the area have exceeded their expected life of 30 years. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water in win- ter. The water reduces the life of the equipment and electrical connections and requires that rebuilding be performed on the facilities. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 0 0 0 0 O 950,000 500,000 500,000 O 950,000 500,000 500,000 Expenditure Schedule 0 0 O 1,950,000 O 1,950,000 O 1,950,000 O 1,950,000 Project Phase Prior Years FY 2016 Budget FY2016 Est,. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5Year CIP Total Beyond 5 Year CIP Eti Construction Total 0 0 0 0 O 950,000 500,000 500,000 O 950,000 500,000 500,000 0 0 O 1,950,000 O 1,950,000 0 1,950,000 O 1,950,000 400 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Utilities Advisory Commission Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L-81 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • . ITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 401 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Hamilton Avenue, San Francisquito Creek, Southwood Drive and Chaucer Street Managing Department: Utilities Initial Project Start: Fall 2016 Initial Project Completion: Summer 2019 Revised Project Start: Revised Project Completion: Project Number: EL -17000 Rebuild Underground District 23 Description This project will rebuild and replace the underground electric system in the area of the city bounded by Hamilton Avenue, San Francisquito Creek, Southwood Drive and Chaucer Street. Work will include the replacement of deteriorated electrical cable, transformers, switches and enclosures. Justification The underground electric distribution system in the area bounded by Hamilton Avenue, San Francisquito Creek, Southwood Drive and Chaucer Street was installed in 1983. Typical under- ground cable and equipment expected life is approximately 30 years in ideal conditions. Instal- lation of new equipment will bring the electrical system up to current construction standards. Significant Changes 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Pr or FY 2016 Years Budget FY2016 Est. FY 2017 FY 2018 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 0 0 0 0 O 200,000 600,000 O 200,000 600,000 0 0 O 800,000 O 800,000 0 800,000 O 800,000 402 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 200,000 600,000 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Planning and Engineering Total 0 0 0 0 0 0 O 200,000 600,000 0 O 800,000 O 800,000 0 800,000 O 800,000 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Utilities Advisory Commission Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L-80, L-81 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 403 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Lytton Avenue; Bryant Street; Forest Avenue; and Alma Street Managing Department: Utilities Initial Project Start: Spring 2009 Initial Project Completion: Spring 2016 Revised Project Start: Revised Project Completion: Fall 2016 Project Number: EL -10006 University Avenue (part of Underground District 24 where underground electric facilities will be replaced) Rebuild Underground District 24 Description This project will rebuild and replace the underground electric system in Underground District 24. Work will include the replacement of deteriorated electrical cable, transformers, switches, and enclosures. Installation of new equipment will bring the electrical system up to current con- struction standards. Justification The underground electric distribution system in the Underground District 24 was installed in 1983 and cables and equipment in the area have exceeded their useful life of 30 years. In addi- tion, most of the equipment and cables were installed in subsurface enclosures that have stand- ing water in winter. The water reduces the life of the equipment and electrical connections and requires that rebuilding be performed on the facilities. Underground District 24 covers a major portion of the University Avenue downtown area and reliable electric power is critical to the businesses in the area. Func ing Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 865,047 1,836,153 760,593 1,075,560 865,047 1,836,153 760,593 1,075,560 0 0 0 0 O 1,075,560 O 1,075,560 O 2,701,200 O 2,701,200 404 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction 692,037 1,836,153 760,593 1,075,560 O 1,075,560 O 2,528,190 Design 173,009 0 0 0 0 0 0 O 0 0 173,009 Total 865,046 1,836,153 760,593 1,075, 560 0 0 0 O 1,075,560 O 2,701,199 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Relationship to Comprehensive Plan Secondary Connection Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L -80,L-81 Potential Board/Commission Review: Architectural Review Board Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 405 ELECTRIC FUND Orme Street (part of Underground District 25) Fund: Electric Fund - Operating Category: System Improvements Project Location: Orme Street between Los Robles Avenue and Juana Briones School Managing Department: Utilities Initial Project Start: Winter 2018 Initial Project Completion: Spring 2020 Revised Project Start: Revised Project Completion: Project Number: EL -19000 Rebuild Underground District 25 Description This project will rebuild and replace the underground electric system in Underground District 25. Work will include the replacement of deteriorated electrical cables, transformers, switches, and enclosures. Installation of new equipment will bring the electrical system up to current con- struction standards. Justification The electric system included in the scope of work of Underground District 25 was installed in 1983. Underground District 25 includes Orme Street between Los Robles Avenue and Juana Briones School. The cables are at the end of their expected life of 30 years and need to be replaced. In addition, most of the other equipment (transformers, junctions, etc.) were installed in subsurface enclosures that have standing water, garden chemicals, oil, or other corrosive materials that impact equipment life. Funding Sources Schec ule Funding Source Prior FY 2016 Years Budget FY2016 Est. FY 2017 FY 2018 ex FY 2020 5YearCIP Total Beyond 5 Year CIP Total Electric Fund Total O O 0 0I 0 0 0 0 O 50,000 O 50,000 500,000 500,000 O 550,000 O 550,000 O 550,000 O 550,000 406 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Expenditure Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction 0 0 0 0 0 500,000 O 500,000 O 500,000 Design 0 0 0 0 O 50,000 0 0 50,000 0 50,000 Total 0 0 0 0 O 50,000 500,000 O 550,000 O 550,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 407 ELECTRIC FUND Arastradero Road (part of Underground District 26) Fund: Electric Fund - Operating Category: System Improvements Project Location: Arastradero Road between El Camino Real and Hillview Avenue Managing Department: Utilities Initial Project Start: Spring 2016 Initial Project Completion: Spring 2016 Revised Project Start: Revised Project Completion: Spring 2017 Project Number: EL -16000 Rebuild Underground District 26 Description This project will rebuild and replace the underground electric system in Underground District 26. Work will include the replacement of deteriorated electrical cables, transformers, switches, and enclosures. Installation of new equipment will bring the electrical system up to current con- struction standards. Justification The electric system included in the scope of work of Underground District 26 was installed in 1984. Underground District 26 includes Arastradero Road between El Camino Real and Hillview Avenue. The cables are nearing the end of their expected life of 30 years and the fused switches that were installed at that time have issues with operation and need to be replaced. In addition, most of the other equipment (transfomers, junctions, ect.) were installed in subsurface enclo- sures that have standing water, garden chemicals, oil, or other corrosive materials that impact equipment life. Significant Changes 2017-2021 CIP: Shifting project priorities and the loss of Engineering staff have caused the delay for the completion of this project. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 S Year CIP FY 2021 Total Beyond 5 Year CIP Total Electric Fund Total O 750,000 O 750,000 110,000 110,000 0 0 O 650,000 O 650,000 0 0 O 650,000 O 650,000 O 760,000 O 760,000 408 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 O 650,000 O 650,000 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Total O 750,000 110,000 O 750,000 110,000 0 0 O 650,000 O 650,000 0 760,000 O 760,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 409 ELECTRIC FUND Substation crews installing underground facilities Fund: Electric Fund - Operating Category: System Improvements Project Location: Quarry Substation Managing Department: Utilities Initial Project Start: Spring 2013 Initial Project Completion: Spring 2015 Revised Project Start: Revised Project Completion: Spring 2017 Project Number: EL -14005 Reconfigure Quarry Feeders Description This project includes the reconfiguration of how distribution circuits are connected to each sub- station transformer at Quarry Substation. The circuits will be more evenly divided between the 4 transformers at this substation to provide greater operating flexibility during outages. Justification Quarry Substation serves the Stanford Mall/Hospital area along with a majority of the University Avenue downtown area. It has four substation transformers and ten circuits emanate from the substation to serve different areas. Two transformers have four circuits each while two (for- merly at Alma Substation) have one circuit each. Load growth in the area requires the transfer of some of the circuits to the newly installed transformers to maintain operating flexibility and balance the load. If this work is not performed, outages that affect two of the transformers could be longer in duration, leading to customer dissatisfaction, business impact, and financial losses. Significant Changes The designs for this project are being adjusted to facilitate new electric loads proposed by Stan- ford Hospital and other significant projects in the area. The new design will incorporate work required to serve the new loads and will be constructed after the customer service work is com- pleted. 410 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior Years 149,672 FY 2016 Budget 380,782 FY2016 Est. 94,418 786.364 0 0 0 149,672 380,782 94,418 786,364 0 0 Expenciture Schedule 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total O 786,364 O 786,364 O 1,030,454 O 1,030,454 Project Phase Construction Design Total Prior Years 119,737 29, 934 149,671 FY 2016 Budget 380,782 0 380,782 FY2016 Est. 94,418 0 94,418 FY 2017 786,364 0 786,364 FY 2018 0 0 0 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 5 Year CIP Total O 786,364 O 0 O 786,364 Beyond 5 Year CIP Total O 1,000,519 O 29,934 O 1,030,453 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 411 ELECTRIC FUND Electric linement working on 60 kV overhead lines Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2018 Initial Project Completion: Spring 2020 Revised Project Start: Revised Project Completion: Project Number: EL -13002 Relocate Quarry/Hopkins Substation 60 kV Line (A & B) Description This project relocates the Quarry -Hopkins (QR/HO) 60kV sub -transmission line and associated facilities in Lanes A & B, and the nearby Alma Street area to a more physically accessible route for electric crews and equipment. When the Alma substation was removed, the current trans- mission line route was no longer required. This project will investigate relocating this line to a more acceptable location that meets technical and aesthetic requirements. Justification The old 60 kV overhead lines are located in a congested area of downtown and are difficult to access and maintain. The existing configuration is awkward and space consuming. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 750,000 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 0 100,000 0 100,000 750,000 0 O 850,000 O 850,000 0 850,000 O 850,000 412 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Prior Project Phase Years FY 2016 Budget FY2016 Est. 0 0 750,000 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Construction 0 0 O 750,000 O 750,000 Design 0 0 0 0 100,000 0 0 0 100,000 0 100,000 Total 0 0 0 0 100,000 750,000 0 O 850,000 O 850,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L-81 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 413 ELECTRIC FUND Cable installation at Quarry Substation Fund: Electric Fund - Operating Category: System Improvements Project Location: Along Welch Road and Sand Hill Road Managing Department: Utilities Initial Project Start: Spring 2013 Initial Project Completion: Winter 2014 Revised Project Start: Revised Project Completion: Fall 2016 Project Number: EL -13006 Sand Hill / Quarry 12kV Tie Description This project will install new wire to connect circuits QR-24 and QR-27 in the Sand Hill/Quarry area. Justification One of the principles of distribution system design is to connect electric distribution circuits so that they have the ability to transfer load (i.e. customers) from one circuit to the other during normal or emergency conditions. There are limited ties for these two circuits to other circuits from the Quarry Substation, limiting the capability to transfer loads during normal or emer- gency conditions. Supplemental Information The project will increase system operating flexibility and improve system reliability in the event of a feeder outage by installing new wire and reconfiguring/reconstructing the electric distribu- tion system on Welch Road/Sand Hill Road. Significant Changes The installation of the new wires were delayed as they are dependent upon the updates to the Quarry Substation were completed. 414 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior Years 25,522 FY 2016 Budget 183,126 FY2016 Est. 25,867 157.259 0 0 0 25,522 183,126 25,867 157,259 0 0 Expenciture Schedule 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total 157,259 0 208,648 0 157,259 0 208,648 Project Phase Construction Design Total Prior Years 20,418 5,103 25,521 FY 2016 Budget 183,126 0 183,126 FY2016 Est. 25,867 0 25,867 FY 2017 157,259 0 157,259 FY 2018 0 0 0 FY 2019 0 0 0 FY 2020 0 0 0 5 Year CIP Total Beyond 5 Year CIP 0 157,259 0 0 0 0 0 157,259 0 Total 203,544 5,103 208,647 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 415 ELECTRIC FUND SCADA Technologist configuring SCADA software Fund: Electric Fund - Operating Category: System Improvements Project Location: SCADA System at Utility Control Center Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -02010 SCADA System Upgrades Description This project will upgrade the Supervisory Control and Data Acquisition (SCADA) system hard- ware. The SCADA system is used to monitor and control critical assets of the City's electric, gas, and water utility systems from the Utility Control Center. Justification An upgrade in Fiscal Year 2017 will be necessary to keep the hardware and software current, to handle the ever increasing demands on the system and maintain manufacturer/industry sup- port. In addition, the Water -Gas -Wastewater SCADA that was newly integrated into the Electric SCADA system has placed additional burden on the system. Supplemental Information Annual budget amounts are for minor system upgrades/replacements. Full system upgrades are on a 3 to 4 year cycle. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total N/A 187,490 141,699 300,000 60,000 65,000 65,000 65,000 555,000 N/A 187,490 141,699 300,000 60,000 65,000 65,000 65,000 555,000 0 0 N/A N/A 416 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 60,000 65,000 65,000 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 187,490 141,699 300,000 65,000 555,000 N/A 187,490 141,699 300,000 60,000 65,000 65,000 65,000 555,000 0 Relationship to Comprehensive Relationship to Comprehensive Plan Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Secondary Connection Element: Transportation Section: Reducing Auto Use Goal: T-1 Policy: T-3 Program: T-10 Potential Board/Commission Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 417 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -11014 Sample of energy use information that could be available to customers Smart Grid Technology Installation Description This project will implement portions of the Smart Grid Road Map that can be cost effectively applied to the City's electric, gas, and water utility systems, resulting in operating cost savings, environmental benefits, plus an increased quality of life and productivity for the residents and businesses of Palo Alto. Justification The Smart Grid will help the City of Palo Alto achieve its goals in: energy conservation, carbon emission reduction, efficient utilization of aging infrastructure, improved system reliability, inte- gration of distributed energy resources, accommodation of battery charging demands, cost- effective commodity purchases, and meeting customer demands for information. Supplemental Information This project could include aspects dealing with: data management system, smart metering, fiber optic infrastructure improvement, distribution system automation, outage management system, load management system, demand -side management system, leak and revenue protection, cus- tomer interface to energy usage, and customer equipment control. 418 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Transfer from Gas Fund Transfer from Water Fund Total Project Phase Construction Total Prior Years N/A N/A FY 2016 Budget 377,661 0 FY2016 Est. 114,114 509,096 FY 2019 400,000 4,500,000 0 136,335 300,000 3,375,000 0 0 FY 2021 5 Year CIP Total O 5,409,096 O 3,811,335 Beyond 5 Year CIP Total 0 N/A N/A N/A 0 0 136,335 300,000 3,375,000 0 0 3,811,335 0 N/A N/A 377,661 114,114 781,766 1,000,000 11,250,000 0 0 13,031,766 0 N/A Prior Years N/A FY 2016 Budget 377,661 Ex aenciture Schedule FY2016 Est. 114,114 FY 2017 FY 2018 FY 2019 781,766 1,000,000 11,250,000 N/A 377,661 114,114 781,766 1,000,000 11,250,000 FY 2020 0 0 FY 2021 5Year CIP Total O 13, 031, 766 O 13,031,766 Beyond 5 Year CIP 0 0 Total Relationship to Comprehensive Plan Primary Connection Element: Transportation Section: Reducing Auto Use Goal: T-1 Policy: T-3 Program: T-10 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 419 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Stanford Medical facilities and the Stanford Shopping Center Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Winter 2017 Revised Project Start: Revised Project Completion: Project Number: EL -17004 Stanford - Customer Load Requirements Description This project allows for the installation of new primary conduits, vaults, cables and equipment to serve new customer demands in the Quarry Road/Welch Road/Sand Hill Road area. Justification The recent expansion of the Stanford Medical facilities and the Stanford Shopping Center has exhausted the existing facilities of Quarry Road Substation to serve any new customers in the Quarry Road/Welch Road/ Sand Hill Road area. This project will provide for new primary feeder outlets which will provide ample capability to serve both existing and new customers for the next 5 years. Significant Changes 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY 2017 FY 2018 FY 2019 FY 2020 5 Year CIP FY 2021 Total Beyond 5 Year CIP Total Electric Fund Revenue from Other Agencies Total O 0 0 100,000 O 0 0 400,000 O 0 0 500,000 0 0 0 O 0 0 100,000 O 0 0 400,000 O 0 0 500,000 0 100,000 0 400,000 O 500,000 420 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 0 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Total 0 0 0 O 500,000 O 500,000 0 0 0 O 500,000 O 500,000 O 500,000 O 500,000 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Program: N-63 Relationship to Comprehensive Plan Secondary Connection Element: Community Services & Facilities Section: Customer Service Goal: C-2 Policy: C-9 Potential Board/Commission Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 421 ELECTRIC FUND Electrician working on a streetlight Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Fall 2010 Initial Project Completion: Spring 2012 Revised Project Start: Fall 2011 Revised Project Completion: Spring 2017 Project Number: EL -10009 Street Light System Conversion Project Description In October of 2008 Staff worked with citizen groups, such as the Community Environmental Action Partnership and others, to locate a residential neighborhood in which to test and com- pare LED street light technologies in Fiscal Year 2010. After installation and evaluation of the pilot installation Council approved moving forward with the replacement of the remaining streetlight fixtures with LED light technology. The city completed replacement of all "Cobrahead" type fixtures in 2014. This left approximately 1,200 decorative lights to be replaced in phase IV. Staff will work with vendors, the Planning Department, and residents to determine if there are feasible LED replacements for these remaining lights and based on these findings may replace additional fixtures in 2016. Justification The advancement of LED lighting technology has resulted in the capability to provide lighting comparable to the existing lights while achieving a 40-50% energy savings with a three times longer replacement cycle. Over time the cost of LED fixtures has also decreased improving the economic justification for replacement. 422 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Electric Fund Total Prior Years 666,918 FY 2016 Budget 66,468 666,918 66,468 FY2016 Est. 0 O 30,000 O 30,000 0 Y 2019 0 0 0 Expenciture Schedule 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total 30,000 0 696,918 0 30,000 0 696,918 Project Phase Construction Design Total Prior Years 533,534 133,383 666,917 FY 2016 Budget 66,468 0 66,468 FY2016 Est. FY 2017 O 30,000 O 0 O 30,000 FY 2018 0 0 0 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 0 0 0 5 Year CIP Total 30,000 0 30,000 Beyond 5 Year CIP Total O 563,534 0 133,383 O 696,917 Operating Impact Expected energy savings of 40-50% and extends the product life expectancy by 3 times the incandescent lights. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 423 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Summer 2020 Revised Project Start: Revised Project Completion: Project Number: EL -17002 Substation 60kV Breaker Replacement Description This project funds the purchase and replacement of high voltage circuit breakers that intercon- nect the nine electric substations and two power switching stations due circuit breakers that are reaching their recommended reliable useful life expectancy and/or are now underrated for the use. Justification A recent 60kV circuit breaker study performed for the City of Palo Alto found that the inter- rupting current rating of two of these circuit breakers on the system is not high enough to han- dle the expected maximum fault current level. Three other circuit breakers are marginal with respect to their interrupting current rating. Six additional older oil circuit breakers are obsolete and have reached or are reaching the ends of their operable lives. One oil circuit breaker has experienced a non -catastrophic failure. Should there be a fault, it could result in a failure of any one of these twelve circuit breakers to operate properly, damage to the breaker, and a pro- longed electric outage. These circuit breakers are integral and critical cornerstones of the elec- tric utility transmission system. The project will be a 10 year program replacing 1-2 breakers per year. Significant Changes 2017-2021 CIP: Project established. 424 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. 150,000 FY 2019 150,000 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Electric Fund Total Prior Years. 0 0 O 150,000 150,000 O 150,000 150,000 150,000 150,000 Expenditure Schedule 0 600,000 O 600,000 O 600,000 O 600,000 Project Phase FY 2016 Budget FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 0 0 0 0 O 150,000 150,000 150,000 150,000 O 150,000 150,000 150,000 150,000 O 600,000 O 600,000 O 600,000 O 600,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Goal: N-9 Policy: N-44 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 425 ELECTRIC FUND Electric Substation transformer and bus structure Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -89044 Substation Facility Improvements Description This project involves several improvements to each of the 9 substation facilities in Palo Alto, including installation and replacement of capacitors, replacement of various substation equip- ment, renovation of security fences and entry gates, paving of driveways and parking areas in substations, upgrading of substation drainage systems, replacement of Remote Terminal Unit (RTU) equipment, bus voltage monitoring and local area network (LAN) connections, as well as other improvements. Justification The electric substations are the link between the transmission and distribution systems. At the substations, voltage levels are converted and distribution circuits branch out to provide power throughout the City. They are a key element to providing reliable electric service to residents and customers in Palo Alto. Funding Sources Schec ule Prior Funding Source Years FY 2016 Bud et FY2016 Est. FY 2017 FY 2018 195,000 200,000 5YearCIP Total Beyond 5 Year CIP Total Electric Fund Total N/A N/A 410,270 6,027 399,243 195,000 200,000 1,189, 243 410,270 6,027 399,243 195,000 195,000 200,000 200,000 1,189,243 0 0 N/A N/A 426 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 399,243 195,000 195,000 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 410,270 6,027 200,000 200,000 1,189,243 N/A 410,270 6,027 399,243 195,000 195,000 200,000 200,000 1,189,243 0 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Natural Environment Utilities Advisory Commission Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 427 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Electric Substations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -89038 Electric Substation used to distribute power to City of Palo Alto customers Substation Protection Improvements Description This project funds the purchase of protective overcurrent relays, circuit breakers, high voltage fuses, and other equipment used at electric substations to protect the substation equipment and circuits emanating from the substation from damage due to faults (i.e. short circuits) on the electric system. Justification The electric substations are the link between the transmission and distribution systems. At the substations, voltage levels are converted and distribution circuits branch out to provide power throughout the City. They are a key element to providing reliable electric service to residents and customers in Palo Alto. Protective equipment is used to stop power flow when there are problems on the electric system. As the electric distribution system becomes more complex and the reliability more critical, maintenance of these systems is imperative. This project includes replacement of old protective devices and controls that no longer provide the level of functionality now required for more sophisticated and sensitive devices. Properly designed and operating protective systems are required to ensure public safety, reduce equip- ment damage, and minimize the impact of faults (reduction in outage durations). Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 300,000 300,000 FY 2021 5 Year CIP Beyond 5 Total Year CIP Total Electric Fund Total N/A N/A 619,521 337,709 731,812 300,000 300,000 300,000 300,000 1,931,812 619,521 337,709 731,812 300,000 300,000 1,931,812 0 N/A N/A 428 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Prior Project Phase Years FY 2016 Budget FY2016 Est. 731,812 300,000 300,000 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Construction N/A 619,521 337,709 300,000 300,000 1,931,812 N/A Total N/A 619,521 337,709 731,812 300,000 300,000 300,000 300,000 1,931,812 0 N/A Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L-81 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 429 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Colorado Substation Managing Department: Utilities Initial Project Start: Fall 2015 Initial Project Completion: Spring 2017 Revised Project Start: Revised Project Completion: Winter 2018 Project Number: EL -16003 Substation perimeter wall providing security for the enclosed equipment Substation Security Description The electric substations are a key element of the Electric Distribution System used to provide electricity to residents and customers of Palo Alto. This project will evaluate options for pro- tecting electric substations from outside vandalism and intrusion. If necessary, fences and other protections will be repaired. Staff will issue a Professional Services request for proposal with construction, if warranted and approved, to follow. Justification The recent incident involving PG&E's Metcalf Substation in South San Jose has brought about increased security concerns regarding utility sites and systems. A severe disruption to one of Palo Alto's substations could result in outages of an extended period. The Utility Site Security Improvements project (EL -04012) is addressing the aspects of visual security such as digital cameras, while this project will address the need for physical protection. Significant Changes 2017-2021 CIP: Shifting project priorities have caused the delay for the completion of this proj- ect. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5Year CIP Beyond 5 Total Year CIP Total Electric Fund Total 0 50,000 50,000 200,000 0 50,000 50,000 200,000 0 0 0 0 0 O 200,000 O 200,000 O 250,000 O 250,000 430 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Prior Project Phase Years FY 2016 Budget FY2016 Est. 0 0 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Construction 0 0 0 200,000 0 200,000 O 200,000 Planning and Engineering O 50,000 50,000 0 0 0 0 0 0 O 50,000 Total O 50,000 50,000 200,000 0 0 0 0 200,000 O 250,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 431 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -16001 Underground System Rebuild Description Underground primary electric cables and equipment have a limited life span and need to be replaced before they fail and cause outages. This project will replace underground electric equipment in areas that were originally installed underground, i.e. not part of an Underground District. Work will include the replacement of deteriorated electrical cable, transformers, switches and enclosures. Installation of new equipment will bring the electrical system up to current construction standards. Justification The underground system cables and equipment installed prior to 1990 have an expected life of 30 years. In addition, most of the equipment and cables were installed in subsurface enclosures that have standing water in them in the winter. The water reduces the life of the equipment and electrical connections and requires that rebuilding be performed on the facilities. Utilities has specific projects to address rebuilding Underground Districts. This project will address replac- ing underground equipment that was installed originally as underground and not part of an Underground District. Funding Sources Schedule Prior Funding Source Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 350,000 FY 2020 5 Year CIP To Beyond 5 Year CIP Total Electric Fund Total N/A N/A 300,000 200,000 400,000 300,000 350,000 350,000 350,000 1,750,000 300,000 200,000 400,000 300,000 350,000 350,000 1,750,000 0 0 N/A N/A 432 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 400,000 300,000 350,000 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 300,000 200,000 350,000 350,000 1,750,000 N/A 300,000 200,000 400,000 300,000 350,000 350,000 350,000 1,750,000 0 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 433 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Software maintenance & update Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: EL -13008 ■ Screenshot of software used to prepare project estimates Upgrade Electric Estimating System Description This project will upgrade the existing Electric estimating software used for preparing job esti- mates by integrating engineering analysis, adding predefined standards and templates, and by integrating documentation, materials ordering, and work management functions. Justification The existing Electric estimating software does not integrate the materials requisition, engineer- ing calculation, labor requirements, and drawing functions necessary to produce an estimate. The integration of these functions will reduce the time needed to prepare estimates and improve the accuracy and consistency of the engineering drawings, material lists, and map updates. Funding Source Electric Fund Total Project Phase Planning and Engineering Total Prior Years N/A FY 2016 Budget Funding Sources Schedule FY2016 Est. WI 148,650 20,000 128,650 N/A 148,650 20,000 128,650 Prior Years FY 2016 Budget Ex FY 2018 0 0 FY 2019 0 0 FY 2020 aenciture Schedule FY2016 Est. FY 2017 N/A 148,650 20,000 128,650 N/A 148,650 20,000 128,650 O 0 0 O 0 0 0 0 i(FY 2021 5 Year CIP To O 128,650 O 128,650 FY 2021 5Year CIP Total O 128,650 O 128,650 Beyond 5 Year CIP Total 0 Beyond 5 Year CIP 0 N/A N/A. Total N/A 0 N/A 434 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 435 ELECTRIC FUND System Operator overseeing electric distribution system operations Fund: Electric Fund - Operating Category: System Improvements Project Location: Utility Control Center Managing Department: Utilities Initial Project Start: Fall 2017 Initial Project Completion: Spring 2018 Project Number: EL -17008 Utility Control Center Upgrades Description This project will make improvements to the Utility Control Center including: upgrade to the existing lighting system, improvement to the operation map display by installing large video dis- play panels, and improvement to the system -wide security monitoring facilities. Justification The Utilities Control Center is used to coordinate the activities of the City's Electric Utility. Within the facility there are large maps for monitoring the control of the system, video surveil- lance feeds from other utility facilities and the Supervisory Control and Data Acquisition (SCADA) system. This project will improve efficiency and operation of the room by updating map displays and the surveillance facilities to newer technologies. Supplemental Information This project reflects expenditures in prior years for unrelated improvements in the Utility Con- trol Center. Funding is added to this project on an as -needed basis. Significant Changes 2017-2021 CIP: Shifting project priorities have caused the delay for the completion of this proj- ect. As part of the FY 2017 Proposed CIP Budget, this was inadvertently reported as project EL - 06003, this adopted document corrents this. 436 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. 0 0 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Electric Fund Total N/A N/A 0 0 O 400,000 O 400,000 0 0 Expenciture Schedule 0 0 400,000 O 400,000 0 N/A N/A Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A N/A 0 0 O 400,000 O 400,000 0 0 0 0 0 0 O 400.000 O 400,000 0 0 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-3 Policy: C-24 Program: C-19 Environmental Impact Analysis: Possible exemption. Potential Board/Commission Review: Architectural Review Board Utilities Advisory Commission N/A N/A ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 437 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2004 Initial Project Completion: Spring 2016 Revised Project Start: Revised Project Completion: Summer 2018 Project Number: EL -04012 Security cameras for system security and monitoring Utility Site Security Improvements Description Utilities' Water and Gas Distribution Systems provide services to residents and businesses that are fundamental necessities of living and working in Palo Alto. This project will add electronic security systems at utility sites to protect equipment at electric substations, water pumping plants, reservoirs, and gas stations from intrusion and vandalism. Justification The project is to address a utility site assessment that was completed in 2003 identifying secu- rity risks and methods of mitigation for City utility facilities. Recent incidents have increased security concerns regarding utility sites and systems. This CIP is implementing the recommen- dations in the site assessment report. Equipment is installed at two to three facilities per year. Through March 2016, 7 of 9 electric utility sites were completed. Significant Changes 2017-2021 CIP: Shifting project priorities have caused the delay for the completion of this proj- ect. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 1,014,136 524,148 524,148 50,000 50,000 300,000 50,000 50,000 500,000 1,014,136 524,148 524,148 50,000 50,000 300,000 50,000 50,000 500,000 0 2,038,284 0 2,038,284 438 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Prior Project Phase Years FY 2016 Budget FY2016 Est. 50,000 50,000 300,000 50,000 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Construction 811,308 524,148 524,148 50,000 500,000 0 1,835,456 Design 202,827 0 0 0 0 0 0 0 0 0 202,827 Total 1,014,135 524,148 524,148 50,000 50,000 300,000 50,000 50,000 500,000 0 2,038,283 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-26 Program: N-40 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 439 ELECTRIC FUND Fund: Electric Fund - Operating Category: System Improvements Project Location: VA Hospital Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Summer 2018 Revised Project Start: Revised Project Completion: Project Number: EL -17003 VA Hospital -Customer Load Requirements Description The VA Hospital is outgrowing the capability of the electric infrastructure the City has tradition- ally provided. Hanover and Maybell Substations currently serve the VA Hospital campus with 2 electric lines, as the federal guidelines require full redundancy of electric power in case one line goes down. The VA Hospital is reaching the full capacity of a single line this year in 2016. Addi- tional capacity is required and will be met using mostly existing underground conduits in the short term. In the long term, a new 60kV substation will be installed to provide the full capacity needed. Justification The interim, short term solution will be implemented in one year by using existing underground pathways to upsize the existing 12kV wires and to bring additional 12kV wires to the VA from Hanover and Maybell Substations to meet the rapid load growth needs, since the long term solution cannot be built and energized for a minimum of 2.5 years from now. The long term, 60kV substation addition is necessary to meet both the VA Hospital's power needs and the needs of other 12kV power users in the neighborhood as the local 12kV system cannot also sup- port the full VA Hospital load projections by 2022. A 60kV substation takes its power from a higher level in the electric system that has adequate capacity. Without this improvement, in the event of an outage in the Hanover/Maybell area once the VA Hospital is at full load, the majority of Customers would experience sustained timeframes until the power can be restored. 440 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Significant Changes 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Electric Fund Revenue from Other Agencies Total Prior Years 0 0 0 FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total O 0 600,000 400,000 0 0 0 1,000,000 O 0 2,400,000 1,600,000 0 0 0 4,000,000 o 0 3,000,000 2,000,000 0 0 0 5,000,000 Beyond 5 Year CIP Total 0 1,000,000 O 4,000,000 O 5,000,000 Project Phase Construction Total Prior Years 0 0 FY 2016 Budget 0 0 Expenditure Schedule FY2016 Est. FY 2017 FY 2018 O 3,000,000 2,000,000 O 3,000,000 2,000,000 FY 2019 0 0 FY 2020 0 0 FY 2021 5 Year CIP Total O 5,000,000 O 5,000,000 Beyond 5 Year CIP Total O 5,000,000 O 5,000,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Program: N-65 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 441 CITY OF PALO ALTO ELECTRIC FUND Undergrounding Projects ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 443 ELECTRIC FUND Fund: Electric Fund - Operating Category: Undergrounding Projects Project Location: Various locations along railroad Managing Department: Utilities Initial Project Start: Fall 2017 Initial Project Completion: Winter 2018 Revised Project Start: Revised Project Completion: Project Number: EL -17007 Facility Relocation for Caltrain Modernization Project Description This project allows for the relocation of overhead Utility Electric and Fiber Optic lines to provide adequate clearance from new electric lines being installed by the Peninsula Corridor Joint Pow- ers Board (Caltrain) to convert their diesel powered commuter trains to electric power. Justification The Caltrain Modernization Program consists of converting Caltrain from diesel -hauled to Elec- tric Multiple Unit trains. The installation of the Overhead Catenary System above the rails to power the trains will cause conflicts with the Cityis overhead electric and communication lines, as well as those owned by others, e.g. AT&T, Comcast, which cross the railroad tracks. Caltrain is looking to have the overhead lines relocated/removed by August 2018 for an anticipated project completion in 2020. In order to meet Caltrainis timeline, Utilities must obtain funding and start the design process in FY 2017. If lines are placed underground, Utilities will look for opportuni- ties to share the costs with AT&T and Comcast as part of the joint construction agreement between the three entities for installation of underground facilities. Supplemental Information Though Electric power for the trains will be provide by PG&E from outside of Palo Altois city limits, the timely relocation/removal of overhead electric lines will facilitate the conversion of the commuter train system from diesel fuel to electricity, reducing greenhouse gas emissions, noise, and pollution in Palo Alto. Caltrain is receiving funding for the project from several differ- ent sources. If Caltrain does not obtain full funding to complete the project, construction fund - 444 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND ing approved by Council for the relocation of facilities will be returned to reserves. Revenue projections are based on shared installation underground facilities with AT&T and Comcast. Funding Sources Schedule Funding Source Electric Fund Total Prior Years 0 0 FY 2016 Budget 0 0 FY2016 Est. FY 2017 FY 2018 O 150,000 2,550,000 O 150,000 2,550,000 Ex FY 2019 0 0 FY 2020 aenciture Schedule 0 0 FY 2021 5 Year CIP Total O 2,700,000 O 2,700,000 Beyond 5 Year CIP Total O 2,700,000 O 2,700,000 Project Phase Construction Design Total Prior Years FY 2016 Budget O 0 O 0 O 0 FY2016 Est. 0 0 O 150,000 50,000 O 150,000 2,550,000 0 0 FY 2021 5 Year CIP Total O 2,500,000 O 200,000 O 2,700,000 Beyond 5 Year CIP Total O 2,500,000 O 200,000 O 2,700,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Review: Utilities Advisory Commission ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 445 ELECTRIC FUND Fund: Electric Fund - Operating Category: Undergrounding Projects Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2015 Initial Project Completion: Spring 2017 Revised Project Start: Revised Project Completion: Spring 2018 Project Number: EL -13007 The damage done by copper/metal thieves can far exceed the value to the thief and cost of protection Underground Distribution System Security Description This project funds the purchase and installation of equipment to secure underground electric distribution facilities used to provide electricity to utility customers in the City of Palo Alto, from vandalism, tampering, and theft to facilitate a safe, secure, and reliable electric system. Justification In recent years, the theft of metals for scrap has escalated due to increased demand overseas and shortages of raw materials. This has included the theft of electrical wire and cast iron man- hole covers. The electric system, and to a lesser extent the dark fiber system, fuels the economy of the City as technology has become more reliant on electricity and communications systems. Significant Changes 2017-2021 CIP: Engineering design is in progress. Additional time was requested to completed evaluation of samples. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 828 290,534 828 290,534 O 290,534 300,000 300,000 O 290,534 300,000 300,000 0 0 O 890,534 O 890,534 O 891,362 O 891,362 446 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Design Total 662 290,534 0 828 290,534 166 O 290,534 O 0 O 290,534 300,000 0 300,000 300,000 0 300,000 0 0 O 890,534 0 0 O 890,534 0 891,196 0 166 O 891,362 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Utilities Advisory Commission Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 447 ELECTRIC FUND Fund: Electric Fund - Operating Category: Undergrounding Projects Project Location: Along Embarcadero between Emerson and Middlefield Managing Department: Utilities Initial Project Start: Spring 2017 Initial Project Completion: Spring 2019 Revised Project Start: Revised Project Completion: Project Number: EL -08001 Intersection of Embarcadero Road and Waverley Street (part of Underground District 42) Underground District 42 - Embarcadero Rd Emerson/Middlefield Description This project will replace the existing overhead distribution system with an underground system along Embarcadero between Emerson and Middlefield. This project involves creating an Under- ground Utilities District and performing the work on a general benefit basis under the provisions of Utility Rule 17. This rule requires the Utility to bear the cost of the distribution system and the property owners to bear the cost of undergrounding their services. Justification Benefits of undergrounding include system improvement, higher reliability, reduced tree trim- ming, and improved aesthetics. Undergrounding has been approved to continue the ongoing underground conversion program and also because the area meets the California Public Utilities Commission rules dictating the areas where a telephone company can underground their lines. Funding Sources Schedule Funding Source Prior FY 2016 Years Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 0 0I 0 O 50,000 2,000,000 250,000 O 50,000 2,000,000 250,000 O 2,300,000 O 2,300,000 O 2,300,000 O 2,300,000 448 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Prior Project Phase Years FY 2016 Budget FY2016 Est. 0 0 2,000,000 250,000 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Construction 0 0 O 2,250,000 O 2,250,000 Planning and Engineering 0 0 0 O 50,000 0 0 O 50,000 O 50,000 Total 0 0 0 O 50,000 2,000,000 250,000 O 2,300,000 O 2,300,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is categorically exempt from CEQA under Section 15302. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 449 ELECTRIC FUND Alma Street at Embarcadero Road (part of Underground District 43) Fund: Electric Fund - Operating Category: Undergrounding Projects Project Location: Alma, Addison, Bryant, and Melville Managing Department: Utilities Initial Project Start: Spring 2018 Initial Project Completion: Spring 2019 Revised Project Start: Revised Project Completion: Spring 2020 Project Number: EL -11009 Underground District 43 - Alma/ Embarcadero Description This project will replace the existing overhead distribution system with an underground system in the area bounded by Alma, Addison, Bryant, and Melville. This project involves creating an Underground Utilities District and performing the work on a general benefit basis under the provisions of Utility Rule 17. This rule requires the Utility to bear the cost of the distribution sys- tem and the property owners to bear the cost of undergrounding their services. The under - grounding project will start in Fiscal Year 2018. Justification Benefits of undergrounding include system improvement, higher reliability, reduced tree trim- ming and improved aesthetics. Undergrounding has been approved to continue the ongoing underground conversion program and also because the area meets California Public Utilities Commission rules dictating the areas where a telephone company can underground their lines. Funding Sources Schec ule Prior Funding Source Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 0 0 0 0 0 0 150,000 2,000,000 500,000 2,650,000 O 150,000 2,000,000 500,000 2,650,000 O 2,650,000 O 2,650,000 450 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Planning and Engineering 0 0 0 0 0 0 0 0 2,000,000 500,000 2,500,000 O 150,000 0 0 150,000 O 2,500,000 O 150,000 Total 0 0 0 0 O 150,000 2,000,000 500,000 2,650,000 O 2,650,000 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-10 Policy: N-44 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Utilities Advisory Commission Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L -80,L-81 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 451 ELECTRIC FUND Fund: Electric Fund - Operating Category: Undergrounding Projects Project Location: 400 block of West Charleston and El Camino Real Managing Department: Utilities Initial Project Start: Spring 2015 Initial Project Completion: Spring 2017 Revised Project Start: Revised Project Completion: Winter 2016 Project Number: EL -12001 Overhead facilities at the intersection of Arastradero Road and El Camino Real (part of Underground District 46) Underground District 46 - Charleston/ El Camino Real Description This project includes the costs to underground the existing overhead distribution system in the area along the 400 block of West Charleston and El Camino Real. Undergrounding will be com- pleted by Fiscal Year 2017, and the overhead system will be removed. Justification Benefits of undergounding include system improvement, higher reliability, reduced tree trim- ming, and improved aesthetics of this busy intersection. Funding has been approved to con- tinue the ongoing underground conversion program and also because the area meets California Public Utilities Commission rules dictating the areas where a telephone company can under- ground their lines. Significant Changes 2017-2021 CIP: Due to safety concerns this project has been re -prioritized and moved up by one year. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Electric Fund Total 69,142 684,812 33,846 650,966 69,142 684,812 33,846 650,966 0 0 0 0 0 0 O 650,966 O 650,966 O 753,954 O 753,954 452 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction 55,313 684,812 33,846 650,966 O 650,966 O 740,125 Design 13,828 0 0 0 0 0 0 0 0 O 13,828 Total 69,141 684,812 33,846 650,966 0 0 0 O 650,966 O 753,953 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Utilities Advisory Commission Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L -80,L-81 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 453 ELECTRIC FUND Fund: Electric Fund - Operating Category: Undergrounding Projects Project Location: Middlefield, Homer Avenue, Webster Street, and Addion Avenue Managing Department: Utilities Initial Project Start: Spring 2013 Initial Project Completion: Spring 2016 Revised Project Start: Revised Project Completion: Winter 2016 Project Number: EL -11010 Overhead facilities that will be undergrounded as part of Underground District 47 Underground District 47 -Middlefield, Homer, Webster, Addison Description This project includes the design costs to underground the existing overhead distribution sys- tem. Undergrounding will be completed in Fiscal Year 2016 and the overhead system will be removed. Justification Benefits of undergounding include system improvement, higher reliability, reduced tree trim- ming, and improved aesthetics. Funding has been approved to continue the ongoing under- ground conversion program and also because the area meets California Public Utilities Commission rules dictating the areas where a telephone company can underground their lines. Underground District 47 is bounded by Middlefield, Homer Avenue, Webster Street, and Addi- son Avenue. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5Year CIP Beyond 5 Total Year CIP Total Electric Fund Total 357,049 2,598,525 1,454,487 744,038 357,049 2,598,525 1,454,487 744,038 0 0 0 0 0 0 744,038 O 744,038 O 2,555,574 O 2,555,574 454 ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ELECTRIC FUND Ex aenciture Schedule Prior Project Phase Years FY 2016 Budget FY2016 Est. 744,038 0 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Construction 285,639 2,694,525 1,454,487 O 744,038 O 2,484,164 Design 71,409 0 0 0 0 0 0 O 0 0 71,409 Total 357,048 2,694,525 1,454,487 744,038 0 0 0 O 744,038 O 2,555,573 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Utilities Advisory Commission Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Program: L -80,L-81 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. ELECTRIC FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 455 CITY OF PALO ALTO FIBER OPTICS FUND CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 457 CITY OF PALO ALTO FIBER OPTICS FUND Overview The City of Palo Alto is the only municipality in California that operates a full suite of City - owned utility services. The most recent addition to this list of services provided to City of Palo Alto residents and customers is the leasing of "dark" fiber on a fiber optic loop, built by the City in 1996. For the 2017-2021 Capital Improvement Program, expenditures of $3.7 million are pro- grammed, with $1.9 million allocated in Fiscal Year 2017. Major projects funded in the 2017-2021 CIP include the Fiber Optic System Rebuild Project ($1.3 million), Fiber Optics Customer Con- nections ($1.3 million), and Fiber Optics Network System Improvements ($1.2 million). The bud- get for the Fiber Optics Capital Improvement Program is broken into two separate categories: Capacity Improvements and Customer Connections. Capacity Improvements With the advance in technology; increase in online services, and increase in data transmission needs to meet consumer demand; the capability afforded by fiber optic cables is increas- ingly in demand. To ensure reli- able fiber optic service to City of Palo Alto residents and custom- ers, fiber optic system compo- nents (fiber optic cable and splice $2,000,000 $1,600,000 $1,200,000 $800,000 $400,000 $0 Fiber Optics Fund Capital Expenditures 2013 2015 FY 2017 FY 2019 FY 2021 Actuals Actuals Adopted Projected Projected cabinets) need to be upgraded or added to increase capacity; replaced or protected from damage by animals; and rerouted away from hazardous conditions. Infrastructure Inventory CLASSIFICATION QUANTITY Route Miles of Backbone Fiber Cable 42 Miles of Overhead Fiber 25 Optic Cable Miles of Underground Fiber 60 Optic Cable Recent Accomplishments Upgraded the downtown backbone between splice points BK-AX-CZ to improve efficiency for customer connections and free up fibers. FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 459 FIBER OPTICS FUND • Converted upgrade of AutoCAD fiber maps to AutoCAD AME GIS system. 2017-2021 Capital Improvement Program Recurring Projects There is one recurring project in the Capacity Improvements Category: the Fiber Optics Net- work System Improvements. This project extends the "dark" fiber optic network around Palo Alto through the development of fiber sub -rings and completion of general improvements to the fiber system. The annual funding for this project remains at $200,000 throughout the CIP. Non -Recurring Projects As part of the 2017-2021 Capital Improvement Program, one project is included within this cate- gory: Fiber Optic System Rebuild (Fiscal Year 2017: $1.3 million, total cost $2.4 million). This project is expected to extend through Fiscal Year 2017 and will rebuild portions of the "dark" fiber optics network. Certain sections of the system have reached capacity limiting the City's ability to provide fiber optics service to all potential customers. Rebuilding portions of the "dark" fiber optic network includes installation of additional fiber optic cables in the Stanford Research Park area and replacement of several below ground splice closures with pad -mounted pedestals. Recent Accomplishments ▪ Upgraded the dark fiber network from University to Lytton at Bryant to add capacity and improve efficiency for downtown businesses ▪ Completed upgrade of fiber maps to Utilities GIS system, enabling a single view of multiple utility infrastructures ▪ Conducted a physical audit of the dark fiber network to improve network performance and add capacity Customer Connections As customers continually change their fiber optic needs due to equipment additions, new con- struction, building expansions, building remodels, teardowns and rebuilds, and new building occupancy types, the fiber optics system must evolve to meet these needs. Projects in this cat- egory include work required to meet the needs of customers who have applied for new or upgraded fiber optic service. The connection costs associated with new or upgraded connec- tions are offset by charges to the customer. Recent Accomplishments . Several services installed for Stanford University offsite facilities and other customers in the Stanford Research Park area. 460 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET FIBER OPTICS FUND 2017-2021 Capital Improvement Program Recurring Projects In the Customer Connections category there is one recurring project: Fiber Optics Customer Connections. In the 2017-2021 Capital Improvement Program, recurring funding in this project remains at $250,000. This project provides funding for the installation of fiber optic infrastruc- ture for new service connections. Non -Recurring Projects There are no non -recurring projects in this category. Summary of Capital Activity FIBER OPTICS FUND Project Number Project Title FY 2015 Actuals FY 2016 Estimate FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 5 -Year Total Source of Funds Other Revenues FO -10000 Fiber Optics Customer Connections: Connection Charges 161,785 150,000 200,000 200,000 200,000 200,000 200,000 1,000,000 Other Revenues Total 161,785 150,000 200,000 200,000 200,000 200,000 200,000 1,000,000 Total Sources 161,785 150,000 200,000 200,000 200,000 200,000 200,000 1,000,000 Use of Funds Capacity Improvements FO -10001 Fiber Optics Network System Improvements 173,853 355,218 358,000 200,000 200,000 200,000 200,000 1,158,000 FO -16000 Fiber Optic System Rebuild 0 1,150,000 1,250,000 0 0 0 0 1,250,000 Capacity Improvements Total 173,853 1,505,218 1,608,000 200,000 200,000 200,000 200,000 2,408,000 Customer Connections FO -10000 Fiber Optics Customer Connections 218,366 364,502 250,000 250,000 250,000 250,000 300,000 1,300,000 Customer Connections Total 218,366 364,502 250,000 250,000 250,000 250,000 300,000 1,300,000 Total Uses 392,219 1,869,720 1,858,000 450,000 450,000 450,000 500,000 3,708,000 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 461 CITY OF PALO ALTO LEGEND FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 463 PR OP OSED FIBER OPTIC B ACKBONE EXTENSI ON FIADD TTE EC ABLE TO INCREASECAP ACTO SERVE ]16SA01 F2 AME AS ABOVE (1,.)0)F3 SAME AS ABOVE (16000] PROPOSED FIBER OPTIC SYSTEM IMPR OVEMENT F4 RELI ABILITY IMPR OVE ME NT ]I UAI1 FS RE AABIIITY IMPROVEMENT ad 6-201d .1 ,2016 FIBER OPTIC FUND 2017-2021 CAPITAL I MPROVE MENT PROGRAM T, . �I Pal o Alto CITY OF PALO ALTO FIBER OPTICS FUND Capacity Improvements FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 465 FIBER OPTICS FUND Fiber optic splice closer ready for inspection and work Fund: Fiber Optics Category: Capacity Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2016 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Project Number: FO -16000 Fiber Optic System Rebuild Description This system capacity improvement project rebuilds portions of the "dark" fiber optic network around Palo Alto which, in turn, is leased to parties providing telecommunication services to cit- izens and businesses in Palo Alto. The rebuild projects will install new aerial duct or substruc- tures (conduit and boxes), and additional fiber backbone cable to increase capacity for sections of the dark fiber ring that are at or near capacity, and allow the Utilities Department to meet customer requests for service. The rebuild project areas are mainly comprised of the Stanford Research Park, Palo Alto Internet Exchange, and Downtown areas. Justification The Dark Fiber system was constructed in the early 1990s and started leasing fibers to custom- ers in 1996. Since that time several sections of the dark fiber system have reached capacity and limited the City's ability to serve its customers. This project improves the ability to maintain a competitive market for telecommunications in Palo Alto, accelerating the pace at which high quality, low cost, advanced telecommunications services are delivered to the residents and businesses of Palo Alto. Work included in the project is intended to increase system capac- ity and improve system reliability. Significant Changes 2017-2021 CIP: The budget was reduced by the City Council during the Fiscal Year 2016 budget process. The Fiscal Year 2017 budget reflects this adjustment. 466 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET FIBER OPTICS FUND Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. 0 0 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Fiber Optics Fund Total O 1,150, 000 1,150, 000 1,250,000 O 1,150,000 1,150,000 1,250,000 0 0 Expenciture Schedule 0 O 1,250,000 O 1,250,000 O 2,400,000 O 2,400,000 Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction Total O 1,150,000 1,150,000 1,250,000 O 1,150,000 1,150,000 1,250,000 0 0 0 0 0 0 O 1,250,000 O 1,250,000 O 2,400,000 O 2,400,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Architectural Review Board Element: Business & Economics Utilities Advisory Commission Section: Growth Goal: B-3 Policy: B-13 Program: B-4 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 467 FIBER OPTICS FUND Fiber optic crew installing new fiber optic cables Fund: Fiber Optics Category: Capacity Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: FO -10001 Fiber Optics Network System Improvements Description This project provides funding to improve reliability within the fiber optic network system. Typi- cal activities in this project include: purchasing, upgrading, and installing fiber optic cables, con- duits, and splice enclosures. Justification This project promotes the formation of a competitive market for telecommunications in Palo Alto, accelerating the pace at which high -quality, low-cost, advanced telecommunications ser- vices are delivered to the residents and businesses of Palo Alto. It does so while limiting the negative impacts on Palo Alto's environment by using pre-existing conduit and poles. Finally, it enables the Fiber Optics Fund to generate additional revenues through the enhanced use of its conduit and poles. Supplemental Information The Fiber Optics Utility continues to add capital improvements in the form of additional fiber in congested areas as well as areas of predicted growth. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Fiber Optics Fund Total N/A 513,218 355,218 358,000 200,000 200,000 200,000 200,000 1,158,000 N/A 513,218 355,218 358,000 200,000 200,000 200,000 200,000 1,158,000 0 0 N/A N/A 468 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET FIBER OPTICS FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 513,218 355,218 358,000 200,000 200,000 N/A 513,218 200,000 200,000 1,158,000 355,218 358,000 200,000 200,000 200,000 200,000 1,158,000 0 0 Relationship to Comprehensive Plan Primary Connection Element: Business & Economics Section: Growth Goal: B-3 Policy: B-13 Program: B-4 Potential Board/Commission Review: Architectural Review Board Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 469 CITY OF PALO ALTO FIBER OPTICS FUND Customer Connections FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 471 FIBER OPTICS FUND Technician installing new fiber optic cables Fund: Fiber Optics Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: FO -10000 Fiber Optics Customer Connections Description This project provides funding for the installation of fiber optic infrastructure for new service connections. Typical activities in this project include: purchasing, upgrading, and installing fiber optic cables, conduits, and splice enclosures at customer sites. Justification This project promotes the formation of a competitive market for telecommunications in Palo Alto, accelerating the pace at which high -quality, low-cost, advanced telecommunications ser- vices are delivered to businesses while limiting the negative impacts on Palo Alto's environment by using existing conduits and poles rather than adding additional infrastructure to the system. Finally, it enables the Fibers Optic Fund to generate additional revenues through the enhanced use of its conduits and poles. Supplemental Information The cost to the Fiber Optics Fund associated with new service connections and the City's cost of ownership are billed to the requesting parties. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Fiber Optics Fund Other N/A 1,297 214,502 50,000 50,000 50,000 50,000 50,000 250,000 N/A 363,205 150,000 200,000 200,000 200,000 200,000 200,000 1,000,000 0 0 N/A N/A Total N/A 364,502 364,502 250,000 250,000 250,000 250,000 250,000 1,250,000 0 N/A 472 FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET FIBER OPTICS FUND Ex aenciture Schedule Prior Project Phase Years FY 2016 Budget FY2016 Est. 250,000 250,000 250,000 250,000 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Construction Total N/A 364,502 N/A 364,502 364,502 250,000 1,250,000 364,502 250,000 250,000 250,000 250,000 250,000 1,250,000 0 Relationship to Comprehensive Plan Primary Connection Element: Business & Economics Section: Growth Goal: B-3 Policy: B-13 Program: B-4 Potential Board/Commission Review: Architectural Review Board Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A FIBER OPTICS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 473 CITY OF PALO ALTO GAS FUND CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 475 CITY OF PALO ALTO GAS FUND Overview The City of Palo Alto is the only municipality in California that operates a full suite of City - owned utility services. The municipal gas distribution system began operation in 1917. It pro- vides safe, reliable, and cost effective gas service to residents and customers of Palo Alto. For the 2017-2021 Capital Improvement Program (CIP), approximately $35.9 million is programmed, with $11.1 million allocated in Fiscal Year 2017. Overall, a total of 15 projects are programmed for the 5 -year CIP. Major projects funded in the 2017-2021 CIP include Gas Main Replacements (cumulative total of $23.7 million), Gas System Customer Connections ($7.9 million), and Gas Meters and Regulators ($2.2 million). The budget for the Gas Fund CIP is broken into three sep- arate categories: Customer Connections, Gas Main Replacements, and System Improvements. Customer Connections Gas Fund Capital Expendiures $12,000,000 $10,000,000 As customers continually change $8,000,000 their gas needs due to equip- ment additions, new construc- $6,000,000 tion, building expansions, building remodels, teardowns $4,000,000 and rebuilds, and new building $2,000,000 occupancy types, the gas system must evolve to meet these $0 needs. The Gas System Cus- tomer Connections project, which is the largest project within the Gas Fund ($1.4 million in Fiscal Year 2017, $6.7 million over the 2017-2021 CIP), is accounted for within this category. This project allows for the completion of work required to meet the needs of customers who have applied for new or upgraded gas service. The Gas Fund pays for a portion of this project, while remaining costs are supported by reimbursements from customers for project work performed by the City. Iiii ,% I 2013 2015 Actuals Actuals FY 2017 Adopted Infrastructure Inventory FY 2019 Projected CLASSIFICATION QUANTITY Total miles of gas main distri- 210.31 miles bution system Total miles of gas service extension to residents and businesses 205.55 miles Number of gas receiving sta- 4 tions FY 2021 Projected GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 477 GAS FUND Recent Accomplishments In Fiscal Year 2015 the Utilities Gas Division completed approximately 195 customer service projects, at a cost of $0.26 million. Recurring Projects A total of $7.9 million is programmed for Customer Connection recurring projects in the 2017- 2021 CIP, with $1.8 million allocated in Fiscal Year 2017. Recurring projects in this category include the following: ▪ Gas System Customer Connections (Fiscal Year 2017: $1.4 million; 5 -Year CIP: $6.7 million) . System Extensions - Unreimbursed (Fiscal Year 2017: $0.3 million; 5 -Year CIP: $1.2 million) Non -Recurring Projects There are no non -recurring projects under this category. Gas Main Replacements The Gas Main Replacements category accounts for the replacement of inadequately -sized and structurally deficient gas mains. The Utilities Department coordinates with the Public Works Department's street maintenance projects to minimize damage to the City's pavement and maximize cost efficiencies. In the next five years, it is anticipated that 88,380 linear feet of gas mains, or 8 percent of the entire system, will be replaced. The 2017-2021 Adopted CIP includes $23.6 million in funding for projects within this category, with $7.9 million allocated in Fiscal Year 2017. Recent Accomplishments Completed the design and construction of approximately 69,700 linear feet of gas mains and 996 gas service extensions from the City's main distribution system with the recent CIP project Gas Main Replacement projects 19, 20, 8< 21. 2017-2021 Capital Improvement Program Recurring Projects There are no recurring projects under this category. Non -Recurring Projects Eight Gas Main Replacement projects are included in the 2017-2021 CIP (Fiscal Year 2017: $7.9 million; 5 -Year CIP: $23.7 million) System I orovements To ensure reliable gas services for the City of Palo Alto residents and customers, gas infrastruc- ture must be replaced upon reaching the end of its expected life. The System Improvements 478 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET GAS FUND category includes three projects during the 2017-2021 CIP at a total cost of $4.4 million, with $1.5 million allocated in Fiscal Year 2017. Recent Accomplishments Completed building the gas distribution system model. 2017-2021 Capital Improvement Program Recurring Projects There are three funded recurring projects in the System Improvements category in the 2017- 2021 CIP: Gas Distribution System Improvements (Fiscal Year 2017: $0.4 million, 5 -Year CIP: $1.4 million), Gas Equipment and Tools (Fiscal Year 2017: $0.2 million, 5 -Year CIP: $0.6 million), and Gas Meters and Regulators (Fiscal Year 2017: $0.7 million, 5 -Year CIP: $2.2 million). Non -Recurring Projects There are no non -recurring projects under this category. Please refer to the City of Palo Alto Utilities webpage to confirm project details: http:// www.cityofpaloalto.org/gov/depts/utl/projects/default.asp Summary of Capital Activity GAS FUND Project Numb Project Title FY 2015 FY 2016 Actuals Estimate FY 2017 Adopted FY 2018 FY 2019 FY 2020 5 -Year FY 2021 Total Source of Funds Other Revenues GS -80017 Gas System, Customer Connections Other Revenue Total Total Sources Use of Funds Customer Connections GS -80017 Gas System, Customer Connections GS -03009 System Extensions - Unreimbursed Customer Connections Total 747,954 850,000 1,017,000 1,047,510 1,078,935 1,111,303 1,144,642 5,399,390 747,954 850,000 1,017,000 1,047,510 1,078,935 1,111,303 1,144,642 5,399,390 747,954 850,000 1,017,000 1,047,510 1,078,935 1,111,303 1,144,642 5,399,390 1,005,525 758,024 1,423,476 1,265,355 1,303,315 1,342,415 1,382,688 6,717,249 49,274 0 327,190 204,455 210,590 216,908 223,415 1,182,558 Gas Main Replacements GS -09002 Gas Main Replacement - Project 19 GS -10001 GS -11000 Gas Main Replacement - Project 21 Gas Main Replacement - Project 20 1,054,799 758,024 1,750,666 1,469,810 1,513,905 1,559,323 1,606,103 7,899,807 1,821,628 496,211 0 0 2,443,978 2,297,621 0 0 1,447,686 817,251 100,000 0 0 0 0 0 0 0 0 0 0 0 0 100,000 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 479 GAS FUND Project Number Project Title GS -12001 Gas Main Replacement - Project 22 GS -13001 Gas Main Replacement - Project 23 GS -14003 Gas Main Replacement - Project 24 GS -15000 Gas Main Replacement - Project 25 GS -16000 Gas Main Replacement - Project 26 GS -20000 Gas Main Replacement - Project 27 GS -20001 Gas Main Replacement - Project 28 FY 2015 Actuals FY 2016 Estimate FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 5 -Year Total 306,590 267,425 3,568,560 0 0 0 0 3,568,560 O 42,500 3,588,150 0 0 0 0 3,588,150 O 0 640,000 3,100,000 0 0 0 3,740,000 O 0 0 659,000 3,200,000 0 0 3,859,000 O 0 0 0 678,200 3,300,000 0 3,978,200 O 0 0 0 0 700,000 3,400,000 4,100,000 O 0 0 0 0 0 721,000 721,000 Gas Main Replacements Total 6,019,882 3,921,008 7,896,710 3,759,000 3,878,200 4,000,000 4,121,000 23,654,910 System Improvements GS -11002 Gas Distribution System Improvements 334,349 156,286 375,627 238,870 246,036 253,417 261,020 1,374,970 GS -14004 Gas Distribution System Model 7,866 33,681 106,791 0 0 0 0 106,791 GS -13002 Gas Equipment and Tools 17,131 9,894 170,106 100,000 100,000 100,000 100,000 570,106 GS -80019 Gas Meters and Regulators 36,891 42,872 659,957 365,681 376,652 387,952 399,591 2,189,833 GS -10000 Gas Station 3 Rebuild 30,125 0 0 0 0 0 0 0 GS -01019 GPS Global Positioning 6,728 1,300 0 0 0 0 0 0 GS -15001 Security at City Gas Receiving Stations 0 0 150,000 0 0 0 0 150,000 System Improvements Total 433,090 244,033 1,462,481 704,551 722,688 741,369 760,611 4,391,700 Total Uses 7,507,771 4,923,065 11,109,857 5,933,361 6,114,793 6,300,692 6,487,714 35,946,417 480 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET __t ,'�J all'" AMUM OM 1M II Ell • I -II -Uj■sinftimi .... li l '"I1_11' ISM II inn ma =rift ', 11-10....111 iiiimanie ivANNEN rota a imam J■■ ,iii ...,,„,.... taliceiw'=Lier IIIOMMIIIIIIIIIIL'''"-71ma miry dallatrott, Li* 11111 al II - ,ail ism amiiiiii loom Ids No Nasal Construction Fund Gas CIP Project Plan 2017-2021: 2017 (GMR 23) 2018 (GMR 24) ...•••""" 2019 (GMR 25) 2020 (GMR 26) 2021 (GMR 27) City of Palo Alto Fiscal Year 2017 ProposedBudget Gas Fund Map ssantos, 2016-03-0107:16.09 Gas Fund Map 2017-2021 prccmaps+gis$`gisr admintPerson attssantcs.mdb) This map is a product of the City of Palo Alt o GIS This document is a graphic representation only of best availabl e sound. The City ofPalo Alt o assumes no responsibility f or any errors . ©1989 to 2016 City of Pal Alto CITY OF PALO ALTO GAS FUND Customer Connections GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 483 GAS FUND Gas System Customer Connections Fund: Gas Fund - Operating Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: GS -80017 Gas System, Customer Connections Description This funding allows for the Gas Distribution System to be extended in order to provide gas ser- vice to new customers and augment service to customers with increased natural gas demands. Improvements include new mains, services, valves, regulators, meters, and accessories. Justification This project upgrades infrastructure to provide gas service connections to new customers, meet changes in existing customer service demands, and respond to changes in gas service require- ments due to new development or redevelopment. This project is funded partially from reim- bursements by customers. Significant Changes 2015-2019 CIP: Project was retitled from "Gas Systems Extensions". Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Gas Fund Other Total N/A N/A N/A 313,400 (91,976) 406,476 217,845 224,380 231,112 238,046 1,317,859 639,600 850,000 1,017,000 1,047,510 1,078,935 1,111,303 1,144,642 5,399,390 953,000 758,024 1,423,476 1,265,355 1,303,315 1,342,415 1,382,688 6,717,249 0 0 0 N/A N/A N/A 484 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET GAS FUND Ex aenciture Schedule Prior Project Phase Years FY 2016 Budget FY2016 Est. FY 2021 S Year CIP Beyond 5 Total Year CIP Total Construction N/A 1,203,000 758,024 1,423,476 1,265,355 1,303,315 1,342,415 1,382,688 6,717,249 N/A Total N/A 1,203,000 758,024 1,423,476 1,265,355 1,303,315 1,342,415 1,382,688 6,717,249 0 N/A Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 485 GAS FUND Fund: Gas Fund - Operating Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: GS -03009 New gas main being installed by horizontal direction drill (HDD) method System Extensions - Unreimbursed Description This funding allows for the replacement of existing sections of the Gas Distribution System. This project will ensure continuous gas service to existing customers. Improvements include replace- ment of existing main sections, services, valves, regulators, meters, and accessories. Justification This project replaces gas distribution and existing customer service infrastructure. Existing gas service connections are replaced by the Gas Utility to maintain customer service. This project will capture non -reimbursed capital assets installed by staff. Funding Sources Schec ule Prior FY 2016 Funding Source Years =,dget FY2016 Est. FY 2017 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Gas Fund Total Project Phase N/A 193,401 N/A 193,401 Prior Years FY 2016 Budget O 327,190 204,455 210,590 216,908 223,415 1,182,558 O 327,190 204,455 210,590 216,908 223,415 1,182,558 Ex eenciture Schedule FY2016 Est. FY 2017 FY 2019 FY 2020 FY 2021 5Year CIP Total 0 0 Beyond 5 Year CIP N/A N/A Total Construction Total N/A N/A 193,401 193,401 O 327,190 O 327,190 204,455 210,590 216,908 223,415 1,182,558 204,455 210,590 216,908 223,415 1,182,558 0 0 N/A N/A 486 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET GAS FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 487 CITY OF PALO ALTO GAS FUND Gas Main Replacements GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 489 GAS FUND Fund: Gas Fund - Operating Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2013 Initial Project Completion: Summer 2014 Revised Project Start: Revised Project Completion: Fall 2016 Project Number: GS -11000 New 2 -inch gas service being installed by horizontal directional drill (HDD) method, May 2014 Gas Main Replacement -Project 21 Description This project replaces leaking, inadequately sized, and structurally deficient gas mains and ser- vices. By researching the maintenance and leak histories of the mains in the gas distribution sys- tem, staff identifies mains and services with these problems. This gas system analysis, along with computer modeling of the proposed improvements to the gas distribution system and coordination with Public Works Paving CIP, is used to select candidates for main and service replacement. Justification This project will continue replacement of remaining ABS services, PVC mains, and steel mains with ineffective cathodic protection. The goal of the accelerated infrastructure replacement program is to replace all of the remaining ABS gas services and PVC mains in the gas distribu- tion system. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure to these ABS, PVC, and steel gas facilities. Supplemental Information Targeted streets will be coordinated with the Public Works Street Maintenance program to replace ABS services, PVC, and steel mains before streets are paved. 490 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET GAS FUND Funding Sources Schedule Funding Source Gas Fund Total Prior Years 1,447,686 FY 2016 Budget 846,647 FY2016 Est. 817,251 100,000 0 0 0 1,447,686 846,647 817,251 100,000 0 0 Expenciture Schedule 0 FY 2021 S Year CIP Beyond 5 Total Year CIP O 100,000 O 100,000 Total O 2,364,937 O 2,364,937 Project Phase Construction Design Total Prior Years 1,158,148 289,537 1,447,685 FY 2016 Budget 846,647 0 846,647 FY2016 Est. 817,251 0 817,251 FY 2017 100,000 0 100,000 FY 2018 0 0 0 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 5 Year CIP Total O 100,000 O 0 O 100,000 Beyond 5 Year CIP Total O 2,075,399 O 289,537 O 2,364,936 Relationship to Comprehensive Plan Primary Connection Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is categorically exempt from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 491 GAS FUND Fund: Gas Fund - Operating Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2015 Initial Project Completion: Winter 2017 Revised Project Start: Revised Project Completion: Project Number: GS -12001 New gas main being installed by horizontal direction drill (HDD) method Gas Main Replacement -Project 22 Description This project replaces approximately 23,960 linear feet (which represents 2.1% of the City's Gas distribution system) of leaking, inadequately -sized, and structurally deficient gas mains and ser- vices located on various streets, including the Stanford Shopping, Midtown, and El Camino Real business districts. Staff identifies problematic mains/services by researching maintenance and leak histories, analyzing performance of the entire gas distribution system, and considering risks ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services, located in business districts, and steel mains and services with ineffective corrosion protection, also known in the industry as cathodic protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the Cityis liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities, located within business districts, assigned the highest probability and consequences scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities web - page to confirm project details. 492 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET GAS FUND Funding Sources Schedule Funding Source Gas Fund Total Prior Years FY 2016 Budget 306,684 3,835,985 306,684 3,835,985 FY2016 Est. 0 267,425 3,568,560 267,425 3,568,560 0 FY 2019 0 0 0 Expenciture Schedule 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total O 3,568,560 O 3,568,560 O 4,142,669 O 4,142,669 Project Phase Construction Design Total Prior Years FY 2016 Budget 245,347 3,835,985 61,336 0 306,683 3,835,985 FY2016 Est. FY 2017 267,425 3,568,560 0 0 267,425 3,568,560 FY 2018 0 0 0 FY 2019 0 0 0 FY 2020 5 Year CIP Total O 0 3,568,560 O 0 0 O 0 3,568,560 Beyond 5 Year CIP Total O 4,081,332 O 61,336 O 4,142,668 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 493 GAS FUND Fund: Gas Fund - Operating Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2016 Initial Project Completion: Winter 2018 Revised Project Start: Revised Project Completion: Project Number: GS -13001 Installation of new HDP gas service main Gas Main Replacement -Project 23 Description This project replaces approximately 15,612 linear feet (which represents 1.4% of the City's Gas distribution system) of leaking, inadequately -sized, and structurally deficient gas mains and ser- vices located on various streets, including the Stanford Shopping, Midtown, and El Camino Real business districts. Staff identifies problematic mains/services by researching maintenance and leak histories, analyzing performance of the entire gas distribution system, and considering risks ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services, located in business districts, and steel mains and services with ineffective corrosion protection, also known in the industry as cathodic protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities, located within business districts, assigned the highest probability and consequences scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities web - page to confirm project details. 494 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET GAS FUND Construction Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Gas Fund Total O 620,650 O 620,650 42,500 3,588,150 42,500 3,588,150 0 0 0 0 Expenditure Schedule 0 0 O 3,588,150 O 3,588,150 O 3,630,650 O 3,630,650 Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Total O 620,650 O 620,650 42,500 3,588,150 42,500 3,588,150 0 0 0 0 0 0 O 3,588,150 O 3,588,150 O 3,630,650 O 3,630,650 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 495 GAS FUND Fund: Gas Fund - Operating Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Winter 2019 Revised Project Start: Revised Project Completion: Project Number: GS -14003 Gas Main Replacement -Project 24 Description This project replaces approximately 24,030 linear feet (which represents 2.1%0 of the City's Gas distribution system) of leaking, inadequately -sized, and structurally deficient gas mains and ser- vices located on various streets, including San Antonio, El Camino Real, and Stanford Industrial business districts. Staff identifies problematic mains/services by researching maintenance and leak histories, analyzing performance of the entire gas distribution system, and considering risks ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services, located in business districts, and steel mains and services with ineffective corrosion protection, also know in the industry as cathodic protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities, located within business districts, assigned the highest probability and consequences scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities web - page to confirm project details. 496 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET GAS FUND Funding Sources Schedule Funding Source Gas Fund Total Prior Years 0 FY 2016 Budget 0 0 FY2016 Est. O 640,000 3,100,000 O 640,000 3,100,000 FY 2019 0 0 0 Expenditure Schedule 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total O 3,740,000 O 3,740,000 O 3,740,000 O 3,740,000 Project Phase Construction Design Total Prior Years. 0 0 0 FY 2016 Budget 0 0 0 FY 2017 FY 2018 0 3,100,000 O 640,000 0 O 640,000 3,100,000 FY 2019 0 0 0 FY 2020 FY 2021 5 Year CIP Total O 0 3,100,000 0 0 640,000 O 0 3,740,000 Beyond 5 Year CIP Total O 3,100,000 O 640,000 O 3,740,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 497 GAS FUND New gas service meter and regulating equipment Fund: Gas Fund - Operating Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2018 Initial Project Completion: Winter 2020 Revised Project Start: Revised Project Completion: Project Number: GS -15000 Gas Main Replacement -Project 25 Description This project replaces approximately 21,623 linear feet (which represents 1.9% of the City's Gas distribution system) of leaking, inadequately -sized, and structurally deficient gas mains and ser- vices located on various streets, including El Camino Real, Stanford Industrial, Bayshore, and Golf Course business districts. Staff identifies problematic mains/services by researching main- tenance and leak histories, analyzing performance of the entire gas distribution system, and considering risks ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services, located in business districts, and steel mains and services with ineffective corrosion protection, also known in the industry as cathodic protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities, located within business districts, assigned the highest probability and consequences scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities web - page to confirm project details. 498 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET GAS FUND Funding Sources Schedule Funding Source Gas Fund Total Prior Years 0 0 FY 2016 Budget 0 0 FY2016 Est. 0 0 FY 2017 FY 2018 FY 2019 O 659,000 3,200,000 O 659,000 3,200,000 FY 2020 Expenditure Schedule 0 0 FY 2021 5 Year CIP Total O 3,859,000 O 3,859,000 Beyond 5 Year CIP Total O 3,859,000 O 3,859,000 �r Construction Design Total Prior Years 0 0 FY 2016 Midget 0 0 FY2016 Est. 0 0 FY 2017 FY 2018 FY 2019 O 0 3,200,000 O 659,000 0 O 659,000 3,200,000 FY 2020 FY 2021 5 Year CIP Total O 0 3,200,000 0 0 659,000 O 0 3,859,000 Beyond 5 Year CIP Total O 3,200,000 O 659,000 O 3,859,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 499 GAS FUND Gas Main Replacement - Project 26 Fund: Gas Fund - Operating Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Revised Project Completion: Project Number: GS -16000 Gas Main Replacement -Project 26 Description This project replaces approximately 13,471 linear feet (which represents 1.2% of the City's Gas distribution system) of leaking, inadequately -sized, and structurally deficient gas mains and ser- vices located on various streets in the University Park and Crescent Park neighborhoods. Staff identifies problematic mains/services by researching maintenance and leak histories, analyzing performance of the entire gas distribution system, and considering risks ratings of the Distribu- tion Integrity Management Plan. Justification The project will target replacing PVC mains and services, located in business districts, and steel mains and services with ineffective corrosion protection, also known in the industry as cathodic protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities, located within business districts, assigned the highest probability and consequences scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities web - page to confirm project details. 500 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET GAS FUND Design 0 0 Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Gas Fund Total 0 0 0 0 0 0 0 0 O 678,200 3,300,000 O 678,200 3,300,000 Expenditure Schedule O 3,978,200 O 3,978,200 O 3,978,200 O 3,978,200 FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Total 0 0 0 0 0 0 O 678,200 3,300,000 O 678,200 3,300,000 O 3,978,200 O 3,978,200 O 3,978,200 O 3,978,200 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 501 GAS FUND New gas service meter and regulating equipment Fund: Gas Fund - Operating Category: Gas Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2020 Initial Project Completion: Winter 2022 Revised Project Start: Revised Project Completion: Project Number: GS -20000 Gas Main Replacement -Project 27 Description This project replaces approximately 15,655 linear feet (which represents 1.4 percent of the City's gas distribution system) of leaking, inadequately -sized, and structurally deficient gas mains and services located on various streets in the University South neighborhoods. Staff identifies prob- lematic mains/services by researching maintenance and leak histories, analyzing performance of the entire gas distribution system, and considering risks ratings of the Distribution Integrity Management Plan. Justification The project will target replacing PVC mains and services, located in business districts, and steel mains and services with ineffective corrosion protection, also known in the industry as cathodic protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the City's liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Supplemental Information The City of Palo Alto Distribution Integrity Management Plan's mathematical model is used to evaluate risks presented by PVC facilities, located within business districts, assigned the highest probability and consequences scores. Targeted streets will be coordinated with the Public Works Street Maintenance Program to complete replacement before streets are paved. Linear footage and locations are subject to change. Please refer to the City of Palo Alto Utilities web - page to confirm project details. 502 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET GAS FUND Significant Changes 2016-2010 CIP: Project established. Funding Sources Schedule Funding Source Gas Fund Total Prior Years 0 0 FY 2016 Budget 0 0 FY2016 Est. 0 0 FY 2017 0 0 FY 2018 0 0 FY 2019 FY 2020 FY 2021 5 Year CIP Total O 700,000 3,400,000 4,100,000 O 700,000 3,400,000 4,100,000 Expenditure Schedule Beyond 5 Year CIP Total 0 4,100,000 O 4,100,000 Project Phase Construction Design Total Prior Years FY 2016 Budget O 0 O 0 O 0 FY2016 Est. 0 0 0 FY 2017 0 0 0 FY 2018 0 0 0 FY 2019 FY 2020 -N- FY 2021 5 Year CIP Total O 0 3,400,000 3,400,000 O 700,000 0 700,000 O 700,000 3,400,000 4,100,000 Beyond 5 Year CIP -N- Total 0 3,400,000 O 700,000 O 4,100,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 503 GAS FUND Gas Main Replacement, January 2016 Fund: Gas Fund - Operating Category: Gas Main Replacements Project Location: University South and Old Palo Alto neighborhoods Managing Department: Utilities Initial Project Start: Summer 2021 Initial Project Completion: Winter 2023 Revised Project Start: Revised Project Completion: Project Number: GS -20001 Gas Main Replacement -Project 28 Description This project replaces approximately 12,500 linear feet (which represents 1.1% of the City's Gas distribution system) of leaking, inadequately -sized, and structurally deficient gas mains and ser- vices located on various streets in the University South and Old Palo Alto neighborhoods. Staff identifies problematic mains/services by researching maintenance and leak histories, analyzing performance of the entire gas distribution system, and considering risks ratings of the Distribu- tion Integrity Management Plan. Justification The project will target replacing PVC mains and services, located in business districts, and steel mains and services with ineffective corrosion protection, also known in the industry as cathodic protection. This project is mandatory due to the need to replace aging infrastructure and to reduce the Cityis liability exposure due to PVC and steel gas facilities with ineffective cathodic protection. Significant Changes 2017-2021 CIP: Project established. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5Year CIP Beyond 5 Total Year CIP Total Gas Fund Total 0 0 0 0 0 0 0 0 0 0 0 721,000 0 721,000 721,000 721,000 0 721,000 0 721,000 504 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET GAS FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 0 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Design Total 0 0 0 0 0 0 0 0 O 721,000 721,000 O 721,000 721,000 O 721,000 O 721,000 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Program: N-63 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 505 CITY OF PALO ALTO GAS FUND System Improvements GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 507 GAS FUND Gas System Improvements Fund: Gas Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: GS -11002 Gas Distribution System Improvements Description This project provides funding as needed to improve the Gas Distribution System. Typical activi- ties include: increasing distribution system capacity for load growth, replacing deteriorated cap- ital facilities, reconfiguring/adding to the system to improve service reliability, conducting research related to performance of the gas distribution system or its various components, and making general improvements to the system. Justification Gas Distribution System reliability and adequate capacity are critical to providing a high level of service to customers. When service interruptions occur, customers may experience significant economic losses. The City must continuously evaluate service reliability needs and make improvements to the system to maintain top level service to City customers. Funding Sources Schec ule Prior FY 2016 Funding Source Years Bud eS FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Gas Fund Total N/A 377,293 156,286 375,627 238,870 246,036 253,417 261,020 1,374,970 N/A 377,293 156,286 375,627 238,870 246,036 253,417 261,020 1,374,970 0 N/A N/A 508 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET GAS FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 377,293 156,286 375,627 238,870 246,036 253,417 261,020 1,374,970 N/A 377,293 156,286 375,627 238,870 246,036 253,417 261,020 1,374,970 0 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 509 GAS FUND •Rr.r --sue MI EWE. "-SW w+� r- GASWorks model snapshot example, showing a flow element type valve Fund: Gas Fund - Operating Category: System Improvements Project Location: N/A Managing Department: Utilities Initial Project Start: Fall 2014 Initial Project Completion: Fall 2016 Revised Project Start: Fall 2015 Revised Project Completion: Winter 2016 Project Number: GS -14004 Gas Distribution System Model Description This project funds development of a computerized geographic information system (GIS) based natural gas distribution system model, installation, testing of the model, and staff training. Justification A GIS based computerized natural gas distribution system model will significantly improve engi- neering staff's ability to analyze the performance of the distribution system, predict gas flow and pressures at any location within the system, foresee possible affects of additional loads, and provide a scientific basis for sizing new gas mains. Supplemental Information The model will also facilitate managing the distribution systems' risks determined by the City of Palo Alto Distribution Integrity Management Plan (DIMP). Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Gas Fund Total 9,258 140,742 33,951 106,791 9,258 140,742 33,951 106,791 0 0 0 0 0 0 O 106,791 O 106,791 O 150,000 O 150,000 510 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET GAS FUND Expenditure Schedule Prior FY 2016 Project Phase Years Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Beyond 5 Total Year CIP Total Construction 7,406 140,742 33,951 106,791 0 0 0 O 106,791 O 148,148 Design 1,852 0 0 0 0 0 0 O 0 0 1,852 Total 9,258 140,742 33,951 106,791 0 0 0 O 106,791 O 149,500 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 511 GAS FUND New HDPE gas pipe being fused prior to installation Fund: Gas Fund - Operating Category: System Improvements Project Location: Municipal Service Center Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: GS -13002 Gas Equipment and Tools Description This project funds the purchase of polyethylene (PE) fusion equipment and tools, directional boring/locating equipment and tools, and general shop equipment and tools. Justification In order to safely operate and maintain a natural gas distribution system, and support operating personnel safety and productivity, directional boring/locating and fusion equipment and tools need to be upgraded on an annual basis. Significant Changes 2015-2019 CIP: Project was retitled from "General Shop Equipment and Tools". Funding Source Gas Fund Total Prior Years N/A Funding Sources Schedule FY 2016 Budget 117,869 FY2016 Est. 9,894 FY 2017 170,106 FY 2018 100,000 FY 2019 100,000 FY 2020 100,000 FY 2021 100,000 5 Year CIP Total 570,106 N/A 117,869 9,894 170,106 100,000 100,000 100,000 100,000 570,106 Expenditure Schedule Beyond 5 Year CIP 0 0 Total N/A N/A Project Phase Construction Other Total Prior Years N/A N/A N/A FY 2016 Budget FY2016 Est. FY 2017 TOT FY 2018 17,869 0 0 0 FY 2019 0 FY 2020 0 FY 2021 0 5 Year CIP Total 0 100,000 9,894 170,106 100,000 100,000 100,000 100,000 570,106 117,869 9,894 170,106 100,000 100,000 100,000 100,000 570,106 Beyond 5 Year CIP 0 0 0 Total N/A N/A N/A 512 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET GAS FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 513 GAS FUND Gas Meters and Regulators Fund: Gas Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: GS -80019 Gas Meters and Regulators Description This project provides replacement of the existing meters and regulators for approximately 2,000 meter sets per year. Justification The meter replacement program ensures accuracy of gas consumption measurement, reducing possible revenue loss due to under -registering gas and provides customers with accurate monthly bills. The program exchanges large meters (630 cubic feet per hour and larger) every 10 years and smaller meters every 17 to 20 years. Funding Sources Schec ule Prior FY 2016 Funding Source Years Budget FY2016 Est. FY 2017 FY 2018 376,652 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Gas Fund Total N/A 347,799 42,872 659,957 365,681 387,952 399,591 2,189,833 N/A 347,799 42,872 659,957 365,681 376,652 387,952 399,591 2,189,833 Ex eenciture Schedule 0 0 N/A N/A Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5Year CIP Total Beyond 5 Year CIP Total Construction Total N/A N/A 347,799 42,872 659,957 365,681 376,652 387,952 399,591 2,189,833 347,799 42,872 659,957 365,681 376,652 387,952 399,591 2,189,833 0 0 N/A N/A 514 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET GAS FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 515 GAS FUND Security at City Gas Receiving Stations Fund: Gas Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2015 Initial Project Completion: Summer 2016 Revised Project Start: Revised Project Completion: Project Number: GS -15001 Security at City Gas Receiving Stations Description This project equips the City's four Gas Receiving Stations with video surveillance systems. Justification Video surveillance systems will enhance security at the City's four gas receiving stations provid- ing constant video monitoring of the stations' premises and alert against intrusion. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Gas Fund Total Project Phase O 150,000 O 150,000 Prior Years FY 2016 Budget 0 150,000 O 150,000 Ex 0 0 0 0 eenciture Schedule FY2016 Est. FY 2017 FY 2018 FY 2019 0 0 FY 2020 O 150,000 O 150,000 0 150,000 O 150,000 SYear CIP Beyond 5 FY 2021 Total Year CIP Total Construction Total O 150,000 O 150,000 O 150,000 O 150,000 0 0 0 0 0 0 O 150,000 O 150,000 O 150,000 O 150,000 516 GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET GAS FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Utilities Advisory Commission Element: Natural Environment Section: Energy Goal: N-9 Policy: N-44 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. GAS FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 517 CITY OF PALO ALTO REFUSE FUND CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 519 CITY OF PALO ALTO REFUSE FUND Overview The Refuse Capital Improvement Program accounts for activities related to the City of Palo Alto Landfill's closure and post -closure maintenance and to buildings and facilities, mainly related to the operation of the Household Hazardous Waste (HHW) Collection Program. For the Fiscal Year 2017-2021 Capital Improvement Program expenditures of $0.1 million are programmed for one project. This non -recurring project is funded in Fiscal Year 2017 with no other capital projects pro- grammed for the out -years of the CIP. The Refuse Fund's Capi- tal Improvement Program is bro- ken into two separate categories: Landfill Post -Closure and Build- ings and Facilities. Landfill Post - Closure $3,000,000 $2,000,000 $1,000,000 $0 Refuse Fund Capital Expenditures 2013 Actuals 2015 Actuals FY 2017 FY 2019 FY 2021 Adopted Projected Projected The Landfill Post Closure category accounts for the construction of the landfill's cap and the repair or replacement of the landfill gas and leachate collection systems at the landfill. These projects are required by State and Federal regulations. With the completion of the post closure activities in Fiscal Year 2016 this category will be eliminated beginning in Fiscal Year 2019. Recent Accomplishments The final cap construction has been completed over the entire landfill's 126 acre area. Regulatory approval for the closure was received in March 2016. 2017-2021 Capital Improvement Program Recurring Projects There are no recurring projects. Non -Recurring Projects The landfill has been capped and closed in accordance with State and Federal regulatory requirements for a total cost of $5.6 million. No further projects are anticipated. REFUSE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 521 REFUSE FUND Buildincs and Facilities The Buildings and Facilities category mainly accounts for improvements to the household haz- ardous waste station located at the Regional Water Quality Control Plant. Recent Accomplishments Improvements to the City's household hazardous waste collection station have allowed the City to facilitate weekly hazardous waste collection from residents and small businesses increasing the service from the previous monthly schedule. 2017-2021 Capital Improvement Program Recurring Projects There are no recurring projects. Non -Recurring Projects For Fiscal Year 2017, the Household Hazardous Waste (HHW) Station Improvements is contin- ued from Fiscal Year 2016. This project will complete the hazardous waste collection station construction by adding a new canopy structure. The new canopy structure will keep rainwater off of the household hazardous waste that is being unloaded, sorted, and packaged at the HHW Station, reducing the potential for contaminated runoff into the storm drains. The canopy structure was designed at the time that the station was constructed and the foundation foot- ings were installed, however the canopy was not installed due to funding constraints in the Refuse Fund. 522 REFUSE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET REFUSE FUND Summary of Capital Activity REFUSE FUND Project Numbe Project Title FY 2015 Actuals FY 2016 Estimate FY 2017 Adopted FY 2018 FY 2019 FY 2020 5 -Year FY 2021 Total Source of Funds Other Revenue RF-11001 Landfill Closure 900,638 0 0 0 0 0 0 Other Revenue Total 900,638 0 0 0 0 Total Sources 900,638 0 Use of Funds Landfill Post Closure RF-11001 Landfill Closure 2,182,186 1,744,284 0 0 0 0 Landfill Post Closure Total 2,182,186 1,744,284 0 0 0 0 0 0 Buildings and Facilities RF 16001 Household Hazardous Waste Station Collection 0 366,908 148,346 0 0 0 0 148,346 Facility Improvements Building and Facilities Total 0 366,908 148,346 0 0 0 0 148,346 Total Uses 2,182,186 2,111,192 148,346 0 0 0 0 148,346 REFUSE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 523 CITY OF PALO ALTO REFUSE FUND Buildings and Facilities REFUSE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 525 REFUSE FUND Fund: Refuse Fund - Operating Category: Buildings and Facilities Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Summer 2015 Initial Project Completion: Spring 2016 Revised Project Start: Revised Project Completion: Fall 2016 Project Number: RF-16001 Household Hazardous Waste Station Improvements Description This project will provide for a new canopy structure at the City's Household Hazardous Waste (HHW) Station, located at the Regional Water Quality Control Plant. The canopy will be con- structed out of metal purlin roofing material and will provide for separation of the collected household hazardous waste from the rain. The new canopy structure will tie into four existing footings that were installed in 2013 as part of a previous capital project. A new fire sprinkler sys- tem, lights, and gutters will also be installed on the canopy. Justification The new canopy will act as a primary best management practice (BMP) for separating rainwater from household hazardous waste that is being unloaded, sorted, and packaged at the HHW Sta- tion, reducing the potential for contaminated runoff into the storm drains. Supplemental Information The canopy was designed as part of the Relocation of Landfill Facilities project, which provided for improvements to the Household Hazardous Waste Station. That project was reduced in 2013 to achieve budget savings and the canopy construction was therefore not completed. Staff will seek a grant from the Department of California Department of Resources Recycling and Recovery (CalRecycle) to potentially offset a portion of the cost of this project. Grant reve- nue for this project is not currently reflected within the CIP as the grant has not yet been awarded. 526 REFUSE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET REFUSE FUND Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. 0 FY 2019 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Refuse Fund Total O 410,048 366,908 148,346 O 410,048 366,908 148,346 0 0 0 Expenciture Schedule 0 O 148,346 O 148,346 O 515,254 O 515,254 Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 0 FY 2020 5 Year CIP Total Beyond 5 Year CIP Total Construction Total O 410,048 366,908 148,346 O 410,048 366,908 148,346 0 0 0 0 0 O 148,346 O 148,346 O 515,254 O 515,254 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Hazardous Waste Goal: N-6 Policy: N-23 Program: N-28 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Natural Environment Policy: N-48 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. REFUSE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 527 CITY OF PALO ALTO STORM DRAINAGE FUND CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 529 CITY OF PALO ALTO STORM DRAINAGE FUND Overview The Storm Drainage Fund Capital Improvement Program accounts for activities related to the improvement of the City's storm drain system (including pipelines, manholes, catch basins, and pump stations). Storm drain capital improvement projects are only programmed through Fiscal Year 2017, as the monthly storm drainage fee providing the revenue for capital improvements is due to sunset in June 2017. The current storm drain rates were approved by a majority of prop- erty owners via a ballot -by -mail process in April 2005. At that time, a new base rate of $10.00 per month was established along with a provision that the City Council could increase the rate on an annual basis by the local inflation rate (as measured by the Consumer Price Index) or 6 percent, whichever is less. Under the provisions of the ballot measure, the higher base rate will sunset on June 1, 2017, reverting back to the pre -election rate of $4.25 per month unless reau- thorized through a new ballot measure. Future funding for storm drainage capital improve- ments will require the reauthorization of the storm drainage fee by property owners. Staff is currently working with a city manager -appointed blue ribbon committee to generate a recom- mendation for storm drain funding beyond Fiscal Year 2017, including a potential ballot measure in fall 2016. A joint committee/staff funding recommendation will be presented to City Council in late spring 2016. If the funding measure is not successful, the Storm Drainage Fund will not have the funding to address its ongoing infrastructure needs. It is anticipated that without reau- thorization of the enhanced fee, fund revenues will decrease from $6.6 million to $2.2 million. For the Fiscal Year 2017-2021 CIP, expenditures of $2.3 million are programmed for Fiscal Year 2017 $10,000,000 Storm Drain System Replace- ment and Rehabilitation and $5.8 $8,000,000 million for the Matadero Creek Storm Water Pump Station $6,000,000 Improvement project. The bud- get for the Storm Drainage Capi- $4,000,000 tal Improvement Program (CIP) is broken into two separate cate- $2,000,000 gories: Capacity Improvements (projects to upgrade the convey- $o ance capacity of the storm drain system as a whole), and System Rehabilitation (projects for the replacement structure). Storm Drainage Fund Capital Expenditures 2013 Actuals • 2015 FY 2017 FY 2019 FY 2021 Actuals Adopted Projected Projected and rehabilitation of the existing storm drain infra - Capacity Improvements The Capacity Improvements category accounts for new or enhanced infrastructure added to the storm drain system increasing its capacity to convey storm water runoff to local creeks and San Francisco Bay. Recommended capacity upgrades are identified in the Storm Drain Master STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 531 STORM DRAINAGE FUND Plan, which was prepared in 1993 and updated in 2015. Since passage of the storm drainage fee ballot measure in 2005, staff have been implementing a set of seven high -priority capital improvement projects to augment storm drain system capacity. Five of the seven projects have been completed, as well as two of three phases of the sixth project. The remaining phase and project will be implemented this fiscal year. In Fiscal Year 2015, an update to the Storm Water Master Plan was conducted to identify recommended drainage system capacity upgrades in preparation for the sunset of the Storm Drainage Fee in June 2017. The update resulted in the identification of $98 million in additional recommended storm drainage improvements, with $22 million identified as high -priority projects. Without the reauthorization of the Storm Drainage Fee, the projects identified in the Storm Water Master Plan will not be funded. Recent Accomplishments Started construction of the last phase of the Channing Avenue/Lincoln Avenue Storm Drain Improvements, including new storm drain infrastructure along Lincoln Avenue (Middlefield Road to Alma Street). 2017-2021 Capital Improvement Program Recurring Projects There are no recurring Capacity Improvement projects. Non -Recurring Projects The 2017-2021 CIP includes funding for storm drain system capacity improvements in Fiscal Year 2017 only. Projects include the completion of construction of the Channing Avenue/Lin- coln Avenue Storm Drain Improvements and Matadero Creek Storm Water Pump Station Improvements. The completion of the Channing Avenue/Lincoln Avenue project includes the construction of new storm drain pipelines along Lincoln Avenue between Middlefield Road and Alma Street. This project augments the capacity of the storm drain infrastructure serving the Professorville neighborhood and alleviates chronic street flooding along Embarcadero Road. The Matadero Creek Storm Water Pump Station will be modified to increase its pumping capac- ity. This pump station is one of the critical elements of the City's drainage infrastructure, serv- ing a watershed area of 1,250 -acres including the Midtown and Palo Verde neighborhoods. Recommendations for capacity improvements for the years beyond Fiscal Year 2017 will be developed as part of the storm drainage fee reauthorization process. System Reha ai l itation The System Rehabilitation category accounts for the replacement or rehabilitation of deterio- rated components of the storm drain system. Funds are budgeted annually to replace or reha- bilitate storm drain pipelines, manholes, catch basins, and pump station equipment nearing the end of their useful life. System components to be rehabilitated each year were identified through a comprehensive storm drain condition assessment conducted in 1993 and through visual observations by maintenance crews. Projects in this category also include storm drain system modifications needed to accommodate new operational requirements, such as the man- date in the regional storm water discharge permit to incorporate trash capture devices into the 532 STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET STORM DRAINAGE FUND storm drain system to reduce the amount of trash entering local creeks and San Francisco Bay. Funding for system rehabilitation has been relatively constant for the past ten years, with annual funding levels increasing each year based on increases in the local Consumer Price Index. Recent Accomplishments • Design of two large-scale trash capture devices in conjunction with the capacity upgrades to the Matadero Creek Storm Water Pump Station to comply with the requirements of the Municipal Regional Storm Water Discharge Permit. • Design of fiber optic communication network connections to the storm water pump stations and creek monitor locations in order to increase the speed and reliability of the storm drain Supervisory Control and Data Acquisition (SCADA) system. Infrastructure Inventory CLASSIFICATION QUANTITY Storm drain pipelines 107 miles Catch Basins 2,750 Manholes 800 Storm water pump stations 8 2017-2021 Capital Improvement Program Recurring Projects The Fiscal Year 2017-2021 CIP includes funding for one project in this category: Storm Drain System Replacement and Rehabilitation (Fiscal Year 2017: $2.3 million), focused on the installa- tion of additional trash capture devices and upgrades to pump controls at the Airport and Adobe Creek Storm Water Pump Stations. Installation of additional trash capture devices in the storm drain system prevents trash from entering local water bodies and complies with the City's regional storm water discharge permit. The pump control updates replace outdated, difficult - to -maintain equipment and increase the effectiveness and efficiency of the two pump stations to be updated. Funding is not programmed beyond Fiscal Year 2017. Recommendations for system rehabilitation for the years beyond Fiscal Year 2017 will be developed as part of the storm drainage fee reauthorization process. Non -Recurring Projects There are no non -recurring System Rehabilitation projects. STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 533 STORM DRAINAGE FUND Summary of Capital Activity STORM DRAINAGE FUND Proje Project Title Use of Funds FY 2015 Actuals FY 2016 Estimate FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 5 -Year Total Capacity Improvements SD -11101 Channing Avenue/Lincoln Avenue Storm Drain Improvements SD -06104 Clara Drive to Matadero Pump Station SD -13003 Matadero Creek Storm Water Pump Station and Trunk Line Improvements SD -06102 San Francisquito Creek Storm Water Pump Station SD -10101 Southgate Neighborhood Storm Drain Improvements SD -15008 Storm Drain Master Plan Update 48,068 3,369,712 132,687 0 0 0 0 132,687 35,030 0 0 0 0 0 0 0 19,164 628,538 5,842,372 0 0 0 0 5,842,372 631 0 0 0 0 0 0 0 1,433,933 262,425 0 0 0 0 0 0 300,401 0 0 0 0 0 0 0 Capacity Improvements Total 1,837,227 4,260,675 5,975,059 0 0 0 0 5,975,059 System Rehabilitation SD -06101 Storm Drain System Replacement and Rehabilitation 1,572 283,300 2,261,511 System Rehabilitation Total 1,572 283,300 0 0 0 2,261,511 2,261,511 0 0 0 0 2,261,511 Total Uses 1,838,799 4,543,975 8,236,570 0 0 0 0 8,236,570 534 STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET Legend road c ent erline 2016 - 17 Storm C I P * 2017 - 18 Storm C I P * 2018 - 19 Storm C I P * 2019 - 20 Storm C I P * 2020 - 21 Storm C I P abc Future Projects Note abc Street Name co 0 STORM DRAIN UTILITY FY 2017 - 2021 CAPIT AL IMP ROVEMENT PROG RAM This map is a product of the City of P al o Alto GIS 0' 1088' STORM DR AINAGE FUND • CITY OF PAL O ALT O FISC AL YEAR 2017 CAPITAL BUDGET 535 rhada, 2016-04-1913:48:26 Pmj ec4 Coordinator- Stomrwater Schedule 2017-2021(hcc-mapstgis$\gis\ admin\Personal\Sfomamdb) This docume nt is a g raphic represent ation only of best a vailable s ources . The City of Palo Alto assum es no responsibility for any errors. ©1989 to 2016 City of Pal o Alto CITY OF PALO ALTO STORM DRAINAGE FUND Capacity Improvements STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 537 STORM DRAINAGE FUND Channing-Lincoln SD Improvements, February 2015 Fund: Storm Drainage - Operating Category: Capacity Improvements Project Location: Channing Ave. (Heather Lane to Lincoln Ave.); Lincoln Ave. (Channing Ave. to Alma St.) Managing Department: Public Works Initial Project Start: Spring 2011 Initial Project Completion: Fall 2014 Revised Project Start: Revised Project Completion: Fall 2016 Project Number: SD -11101 Channing Avenue/Lincoln Avenue Storm Drain Improvements Description This project provides funding for the installation of 5,800 linear feet of 36 -inch to 60 -inch diam- eter storm drain along Channing and Lincoln Avenues over three project phases. Justification This new storm drain trunk improves drainage system performance in the Green Gables, Walnut Grove, Community Center, SOFA and Professorville neighborhoods by conveying storm runoff more efficiently to the San Francisquito Creek pump station. The project also reduces street flooding along Embarcadero Road, intercepting storm runoff from several storm drain feeder lines currently flowing to Embarcadero Road. Supplemental Information This improvement is consistent with the priorities established with the property -owner approved storm drain rate increase and input from the Storm Drain Oversight Committee. Significant Changes 2017-2021 CIP: Timeline extended due to staffing resource constraints. 2016-2020 CIP: Timeline extended due to staffing resource constraints. 538 STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET STORM DRAINAGE FUND Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. Storm Drainage Fund 4,173,876 3,394,712 3,369,712 132,687 0 Total 4,173,876 3,394,712 3,369,712 132,687 0 FY 2019 0 0 0 Expenciture Schedule 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total O 132,687 O 132,687 O 7,676,275 O 7,676,275 Project Phase Construction Design Total Prior Years 3,920,705 253,170 4,173,875 3,394,712 3,369,712 132,687 FY 2016 Budget FY2016 Est. FY 2017 3,394,712 3,369,712 0 0 132,687 0 FY 2018 0 0 0 FY 2019 0 0 0 FY 2020 0 0 0 5 Year CIP Total 0 132,687 0 0 O 132,687 Beyond 5 Year CIP Total O 7,423,104 O 253,170 O 7,676,274 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-24 Program: N-36 Storm Drain Oversight Committee Environmental Impact Analysis: This project is exempt from CEQA under Section 15302. STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 539 STORM DRAINAGE FUND Fund: Storm Drainage - Operating Category: Capacity Improvements Project Location: Various locations in Midtown neighborhood Managing Department: Public Works Initial Project Start: Winter 2015 Initial Project Completion: Fall 2017 Revised Project Start: Revised Project Completion: Fall 2018 Project Number: SD -13003 Matadero Creek Storm Water Pump Station Matadero Creek Storm Water Pump Station and Trunk Line Improvements Description This project provides funding for construction upgrades to the Matadero Creek Storm Water Pump Station and the trunk storm drain pipelines that flow to the pump station. The Matadero Creek Storm Water Pump Station serves a low-lying 1250 -acre area of southeastern Palo Alto. Justification The streets in this area are lower than the creek water level during storm events. Upgrades to the pump station and the storm drain pipelines leading to it will allow storm runoff to be pumped into Matadero Creek regardless of the creek level, improving drainage system perfor- mance in the Midtown and Palo Verde neighborhoods. Supplemental Information Construction of the pump station improvements will begin in Fiscal Year 2017. Due to budget- ary constraints, construction of the storm drain pipeline improvements will be deferred to Fiscal Year 2018. This improvement is consistent with the priorities established with the property owner -approved storm drain rate increase in 2005. Budgeting for this project beyond Fiscal Year 2017 is being deferred until after the storm drain funding ballot measure tentatively sched- uled for fall 2016. 540 STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET ■ STORM DRAINAGE FUND Significant Changes 2017-2021 CIP: Based on cost estimates for the upgraded storm water pump station prepared during the preliminary design state, the project element to improve trunk storm drain pipelines leading to the pump station has been deferred to Fiscal Year 2018. 2016-2020 CIP: This project was previously accounted for in SD -13002. As part of the 2016- 2020 CIP, a new project identification number was created for internal tracking purposes. Funding Sources Schec ule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 0 FY 2019 FY 2020 FY 2021 5YearCIP Total Beyond 5 Year CIP Total Storm Drainage Fund Total 19,162 4,255,616 19,162 4,255,616 628,538 5,842,372 628,538 5,842,372 Ex 0 0 0 eenciture Schec ule 0 0 O 5,842,372 O 5,842,372 0 6,490,072 O 6,490,072 Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 0 0 0 FY 2020 FY 2021 5 Year CIP Beyond 5 Total Year CIP Construction Design Total 0 4,152,369 19,162 103,247 19,162 4,255,616 628,538 5,842,372 628,538 5,788,251 0 54,121 0 0 0 0 0 0 O 5,788,251 O 54,121 O 5,842,372 0 6,416,789 O 73,283 O 6,490,072 Operating Impact This project is anticipated to impact operating expenses in the future. As these costs are quan- tified, adjustments will be brought forward in future budgets, as necessary. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-24 Program: N-36 Storm Drain Oversight Committee Environmental Impact Analysis: This project is expected to have an exemption from CEQA under Section 15302. STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 541 CITY OF PALO ALTO STORM DRAINAGE FUND System Rehabilitation STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 543 STORM DRAINAGE FUND Storm Drain Repair & Rehabilitation Fund: Storm Drainage - Operating Category: System Rehabilitation Project Location: Various Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: SD -06101 Storm Drain System Replacement And Rehabilitation Description This project provides funding for annual replacement and rehabilitation projects, identified by a previous condition assessment, to help maintain the integrity of the storm drain system, includ- ing the replacement or rehabilitation of deteriorated storm drain pipes, manholes, and storm drain inlets. For Fiscal Year 2017, the project scope will include the installation of additional trash capture devices at the Matadero Creek Storm Water Pump Station to prevent trash from enter- ing the creek and upgrades to pump controls at the Airport and Adobe Creek Storm Water Pump Stations. Justification The project implements the recommendations established by the 1993 Storm Drain Condition Assessment Report. The specific pipes and drainage structures selected for replacement and/or rehabilitation were determined based on their 1993 condition score, and recommendations by field maintenance staff. The trash capture device installations are in compliance with the City's regional storm water discharge permit. The pump control updates replace outdated, difficult - to -maintain equipment and increase the effectiveness and efficiency of the two pump stations to be updated. Supplemental Information This improvement is consistent with the priorities established with the voter -approved storm drain rate increase. The property owner -approved enhanced Storm Drainage Fee will sunset on June 30, 2017 unless property owners reauthorize the current Storm Drainage Fee in the fall 544 STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET STORM DRAINAGE FUND 2016 mail -by -ballot election. CIP funding for Fiscal Year 2018 and beyond will be developed once property owners decide whether to authorize a continuation of the fee increase. Significant Changes 2017-2021 CIP: Funding allocated for installation of additional trash capture devices at the Matadero Creek Storm Water Pump Station to prevent trash from entering the creek and upgrades to pump controls at the Airport and Adobe Creek Storm Water Pump Stations. 2016-2020 CIP: Funding allocated for installation of additional trash capture devices in the storm drain system to prevent trash from entering local water bodies. 2015-2019 CIP: Funding allocated for implementation of upgrades to the communications net- work, linking the storm water pump stations to the central monitoring facility. Funding Sources Schedule Funding Source Storm Drainage Fund Transfer from General Fund Total Prior Years FY 2016 Budget N/A 1,841,577 N/A 233,662 FY2016 Est. 0 0 0 283,300 2,261,511 0 0 N/A 2,075,239 283,300 2,261,511 0 0 0 FY 2021 5Year CIP Beyond 5 Total Year CIP Total O 2,261,511 0 N/A 0 0 0 0 0 0 2,261,511 0 N/A O N/A Ex oenciture Schedule Project Phase Construction Design Total Prior Years FY 2016 FY2016 Budget Est. N/A 1,646,142 N/A 35,990 N/A 1,682,132 FY 2017 283,300 2,255,941 0 5,570 283,300 2,261,511 FY 2018 0 0 0 FY 2019 0 0 0 0 0 5Year CIP Beyond 5 FY 2021 Total Year CIP Total O 2,255,941 O 5,570 O 2,261,511 0 N/A O N/A O N/A Operating Impact This project is not anticipated to impact operating expenses. Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-24 Program: N-36 Storm Drain Oversight Committee Environmental Impact Analysis: This project is exempt from CEQA under Section 15302. STORM DRAINAGE FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 545 CITY OF PALO ALTO WASTEWATER COLLECTION FUND CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 547 CITY OF PALO ALTO WASTEWATER COLLECTION FUND Overview The City of Palo Alto is the only municipality in California that operates a full suite of City - owned utility services. The municipal wastewater collection system began operation in 1898 and continues to provide safe, reliable, and cost effective wastewater service to residents and customers of Palo Alto. For the 2017-2021 Capital Improvement Program (CIP), approximately $27.4 million is programmed, with $6.7 million allocated in Fiscal Year 2017. Overall, a total of 15 projects are programmed for the 5 -year CIP. Major projects funded in the 2017-2021 CIP include Wastewater Collection System Rehabilitation/Augmentation projects (cumulative total of $20.1 million), Sewer Lateral/Manhole Rehabilitation and Replacement ($3.4 million), and Sewer System Customer Connections ($2.3 million). The budget for the Wastewater Collection Fund CIP is broken into two separate categories: Customer Connections and System Improve- ments. Customer Connections Wastewater Collection Fund Capital Expenditures $16,000,000 As customers continually change $12,000,000 their wastewater needs due to equipment additions, new con- struction, building expansions, $8000,000 building remodels, teardowns and rebuilds, and new building $4,000,000 occupancy types, the wastewa- ter collection system evolve to $o meet these needs. The Sewer 2013 2015 FY 2017 FY 2019 FY 2021 System Customer Connections Actuals Actuals Adopted Projected Projected project is the only project within this category and includes work required to meet the needs of customers who have applied for new sewer laterals. The Wastewater Fund pays for a portion of this project, while remaining costs are supported by reimbursements from customers for proj- ect work performed by the City. Infrastructure Inventory CLASSIFICATION M- QUANTITY Total miles of sanitary sewer 217 miles lines Total number of sanitary lat- 18,141 erals WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 549 WASTEWATER COLLECTION FUND Recent Accomplishments In Fiscal Year 2015 the Utilities Wastewater Division completed over 58 customer service proj- ects with a total cost of $0.3 million. 2017-2021 Capital Improvement Program Recurring Projects There is only one project within this category, the Sewer System Customer Connections project of $2.3 million. This project funds customer connections and offset by reimbursements from customers. Non -Recurring Projects There are no non -recurring projects in this category. System Improvement To ensure reliable wastewater services for the City of Palo Alto residents and customers, infra- structure must be replaced upon reaching the end of its useful life. The infrastructure replace- ment program includes projects that will rehabilitate or replace deteriorated pipelines. In the next five years, it is estimated that approximately 91,917 linear feet of wastewater mains will be replaced. Recent Accomplishments ▪ Began construction of multi -year CIP projects for Wastewater Collection System Rehabilitation/Augmentation Projects 24, 25, & 26 which includes replacement of 42,398 linear feet of wastewater mains and 779 sewer laterals. • Completed the design of 15,753 linear feet of wastewater mains and 259 wastewater laterals as part of CIP project Wastewater Collection System Rehabilitation/Augmentation Projects 27. 2017-2021 Capital Improvement Program Recurring Projects A total of $25.1 million is programmed for System Improvement recurring projects in the 2017- 2021 CIP, with $6.1 million allocated in Fiscal Year 2017. Recurring projects in this category include the following: • Wastewater System Improvements (Fiscal Year 2017: $0.3 million; 5 -Year CIP: $1.3 million) • Wastewater General Equipment and Tools (Fiscal Year 2017: $0.05 million; 5 -Year CIP: $0.3 million) • Sewer Lateral/Manhole Rehabilitation and Replacement (Fiscal Year 2017: $0.8 million; 5 - Year CIP: $3.4 million) 550 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER COLLECTION FUND Non -Recurring Projects The majority of funding within this category is allocated towards Wastewater Collection System Rehabilitation/Augmentation Projects (cumulative total of $20.1 million). These projects imple- ment high priority rehabilitation, augmentation, and lateral replacement work which reduces inflow of rainfall and ground water into the collection system. The Utilities Department coordi- nates with the Public Works Department's street maintenance projects to minimize damage to the City's pavement and maximize cost efficiencies. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details: http://www.cityofpaloalto.org/gov/depts/utl/projects/ default.asp. Summary of Capital Activity WASTEWATER COLLECTION FUND Project Numb Project Title FY 2015 FY 2016 Actuals Estimate FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 5 -Year Total Source of Funds Other Revenues WC -80020 Sewer System, Customer Connections Other Revenue Total Total Sources 1,385,192 165,659 601,469 405,820 417,995 430,534 443,450 2,299,268 1,385,192 165,659 601,469 405,820 417,995 430,534 443,450 2,299,268 1,385,192 165,659 601,469 405,820 417,995 430,534 443,450 2,299,268 Use of Funds Customer Connections WC -80020 Sewer System, Customer Connections Customer Connections Total System Improvements WC -99013 Sewer Lateral/Manhole Rehabilitation and Replacement WC -08012 Wastewater Collection System Rehabilitation/ Augmentation Project 21 WC -09001 Wastewater Collection System Rehabilitation! Augmentation Project 22 WC 10002 Wastewater Collection System Rehabilitation/ Augmentation Project 23 WC -11000 Wastewater Collection System Rehabilitation/ Augmentation Project 24 WC -12001 Wastewater Collection System Rehabilitation/ Augmentation Project 25 WC -13001 Wastewater Collection System Rehabilitation/ Augmentation Project 26 WC 14001 Wastewater Collection System Rehabilitation/ Augmentation Project 27 319,952 165,659 601,439 405,820 417,995 430,534 443,450 2,299,238 319,952 165,659 601,439 405,820 417,995 430,534 443,450 2,299,238 357,207 1,076,222 36,961 0 49,901 0 290,027 972,263 172,305 2,333,064 168,802 2,316,756 108,901 3,032,949 103,583 2,808,248 763,189 0 0 100,000 7,066 369,419 130,700 498,169 636,540 0 0 0 0 0 0 0 655,636 0 0 0 0 0 0 675,305 0 0 0 0 0 0 0 695,564 0 0 3,426,234 0 0 O 100,000 O 7,066 O 369,419 O 130,700 O 498,169 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 551 WASTEWATER COLLECTION FUND Project Number WC -15001 Project Title Wastewater Collection System Rehabilitation/ Augmentation Project 28 WC -16001 Wastewater Collection System Rehabilitation/ Augmentation Project 29 WC -17001 Wastewater Collection System Rehabilitation/ Augmentation Project 30 WC -19001 Wastewater Collection System Rehabilitation! Augmentation Project 31 WC -20000 WC -21000 WC -13002 Wastewater Collection System Rehabilitation/ Augmentation Project 32 Wastewater Collection System Rehabilitation! Augmentation Project 33 Wastewater General Equipment and Tools WC -15002 Wastewater System Improvements System Improvements Total FY 2015 Actuals FY 2016 Estimate FY 2017 Adopted FY 2018 FY 2019 FY 2020 O 0 3,513,000 0 0 0 O 0 327,849 3,278,490 0 0 O 0 0 337,684 3,376,845 0 O 0 0 0 372,185 3,478,150 O 0 0 0 0 358,249 3,582,495 3,940,744 O 0 0 0 0 0 368,997 368,997 O 50,000 50,000 50,000 50,000 50,000 50,000 250,000 FY 2021 5 -Year Total O 3,513,000 O 3,606,339 O 3,714,529 O 3,850,335 70,721 236,697 292,567 246,000 253,000 260,000 269,000 1,320,567 1,358,408 12,826,199 6,051,959 4,548,714 4,707,666 4,821,704 4,966,056 25,096,099 Total Uses 1,678,360 12,991,858 6,653,398 4,954,534 5,125,661 5,252,238 5,409,506 27,395,337 552 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET Constructi on Fund Wastewater CIP Pr oject Plan 2017-2021:: 2017 (SSR 28) 2018 (SSR 29) 2019 (SSR 30) 2020 (SSR 31) 2021 (SSR 32) City of Palo Alto Fiscal Year 2017 Adopted Budget Wastewater Fund Map 5 Year CIP Project Plan This map is a product of the City of Palo Alto GIS 0 2500' WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 553 ssantos, 2016-03-0107:15:53 W astewater Fund Map 2017-2021 64umaps`gisMg 'st admin Wersonafe ssantos.mdb) This document is a graphic representation only of best availabl e so urc es. The City of Palo Alt o assumes no responsibility f or any errors . ©1989 to 2016 City of Pal Alto CITY OF PALO ALTO WASTEWATER COLLECTION FUND Customer Connections WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 555 WASTEWATER COLLECTION FUND Sewer System, Customer Connections Fund: Wastewater Collection - Operating Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WC -80020 Sewer System, Customer Connections Description This project provides for the installation of sewer lateral connections, additions of existing mains, and extensions of mains for new or existing customers. Justification It is necessary to provide sewer connections to serve new customers and to respond to changes in sewer requirements due to redevelopment. Old existing non -plastic sewer service laterals become cracked and broken by tree root intrusion, ground movement, and third party excava- tion damages requiring the laterals to be replaced. Supplemental Information Other Revenues includes customer connection and capacity fees for connecting to the waste- water collection system. Capacity fees are collected through connection charges to cover the proportionate cost of system improvements required to serve new customers. Significant Changes This project was previously titled "Sewer System Extension". As part of the Fiscal Year 2015 budget it has been retitled "Sewer System, Customer Connections" to more accurately reflect the work done with this funding. 556 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER COLLECTION FUND Funding Sources Schedule Funding Source Other Wastewater Collection Fund Total Prior Years N/A FY 2016 Budget 383,000 N/A (94,952) FY2016 Est. 165,659 0 N/A 288,048 165,659 601,439 0 601,439 405,820 0 405,820 417,995 0 417,995 FY 2021 430,534 0 430,534 443,450 2,299,238 S Year CIP Beyond 5 Total Year CIP 443,450 2,299,238 0 0 0 Total N/A N/A 0 N/A Project Phase Construction Total Prior Years N/A FY 2016 Budget 288,048 Expenciture Schedule FY2016 Est. 165,659 601,439 405,820 417,995 430,534 FY 2021 5 Year CIP Total 443,450 2,299,238 N/A 288,048 165,659 601,439 405,820 417,995 430,534 443,450 2,299,238 Beyond 5 Year CIP 0 0 Total Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 557 CITY OF PALO ALTO WASTEWATER COLLECTION FUND System Improvements WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 559 WASTEWATER COLLECTION FUND Sewer manhole base Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WC -99013 Sewer Lateral/Manhole Rehabilitation and Replacement Description This project will replace defective sewer laterals, cleanouts, manholes, install backwater devices, and purchase equipment to support these activities in order to maintain the Wastewater Collec- tion System. Information collected during routine annual maintenance activities is used to prior- itize work. Defective laterals, for example, will be replaced to re-establish existing services, reduce maintenance expenses, and eliminate ground water intrusion. Backwater devices will be installed to reduce backflows of sewage. New manholes will be installed or rehabilitated to improve structural integrity. Justification The work will help reduce both the backflow of sewage onto private property and the City's treatment expenses. This project also cleans and videotapes sewer collection mains and laterals as necessary. Funding Sources Sche c ule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Beyond 5 Total Year CIP Wastewater Collection Fund Total N/A 1,221,411 1,076,222 763,189 636,540 655,636 675,305 695,564 3,426,234 N/A 1,221,411 1,076,222 763,189 636,540 655,636 675,305 695,564 3,426,234 0 N/A N/A. 560 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER COLLECTION FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 763,189 636,540 655,636 675,305 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 1,221,411 1,076,222 695,564 3,426,234 N/A 1,221,411 1,076,222 763,189 636,540 655,636 675,305 695,564 3,426,234 0 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: L-1 Policy: N-25 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 561 WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2009 Initial Project Completion: Winter 2012 Revised Project Start: Summer 2014 Revised Project Completion: Fall 2016 Project Number: WC -10002 Wastewater Collection System Rehabilitation/Augmentation Project 23 Description This project will implement high priority rehabilitation, augmentation, and lateral replacement work, which reduces inflow of rainfall and ground water into the collection system. The project will be comprised of streets identified in the Master Plan or video inspection work as deficient and in need of enlargement or rehabilitation. Priority will be given to areas identified by Public Works as targeted work zones ensuring infrastructure coordination among the different City departments. Justification The 2004 Collection System Master Plan update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replacement and/or reha- bilitation are determined by the recommendations of the Master Plan Study; by research and analysis of sewer main maintenance records; by cleaning and videotaping of sanitary sewer mains; by condition assessment; by real time flow monitoring of existing sewers; and by hydrau- lic computer modeling. 562 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER COLLECTION FUND Funding Sources Schedule Funding Source Wastewater Collection Fund Total Prior Years FY 2016 Budget FY2016 Est. 0 0 0 290,026 982,263 882,263 100,000 290,026 982,263 882,263 100,000 Ex 0 0 oenciture Schedule FY 2021 S Year CIP Beyond 5 Total Year CIP O 100,000 O 100,000 Total 0 1,272,289 O 1,272,289 Project Phase Construction Design Total Prior Years FY 2016 FY2016 Budget Est. FY 2017 232,021 982,263 882,263 100,000 58,005 0 0 0 290,026 982,263 882,263 100,000 FY 2018 0 0 FY 2019 0 0 FY 2020 0 0 5Year CIP Beyond 5 FY 2021 Total Year CIP 100,000 O 0 O 100,000 Total 0 1,214,284 O 58,005 O 1,272,289 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 563 WASTEWATER COLLECTION FUND New HDPE sewer main Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2010 Initial Project Completion: Winter 2013 Revised Project Start: Summer 2014 Revised Project Completion: Summer 2017 Project Number: WC -11000 Wastewater Collection System Rehabilitation/Augmentation Project 24 Description The funding for this project is for replacement and/or rehabilitation of approximately 42,398 lin- ear feet (which represents 4.0% of the City's Wastewater Collection system) of sanitary sewer mains of various sizes and installation of 121 sewer manholes. The project will include various streets in the University South, Professorville and Old Palo Alto neighborhoods. In addition, 779 existing sewer service laterals and cleanouts will be replaced with new 4" High Density Polyeth- ylene (HDPE) service laterals and cleanouts. All new service laterals will be installed from the new sewer main (usually located in the street) to the new sewer cleanouts (located in the City's right-of-way, usually in a planting strip or behind the sidewalk). Justification This project is part of the Utilities Department plan to address areas that were identified in Wastewater Capital Improvement Project 17 (Cleaning and Video Inspection of the Collection System) as needing rehabilitation. The planned areas were prioritized based on system mainte- nance needs, the 2004 Wastewater Master Plan, the Public Works street paving program, and the goals of the Sanitary Sewer Management Plan. Staff also coordinated this project with other underground work to minimize interference with other contractors and their schedules. 564 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER COLLECTION FUND Significant Changes Project funding and timeline were revised due to significantly high bids. Bids were originally solicited for Wastewater Collection System Rehabilitation/Augmentation Projects 24/25 in August 2014. At that time the City received five (5) bids, all of which were at least 20 percent above the engineeris estimate. In September 2014, the City rejected all bids because the bids exceeded the project budget. Following the rejection of the bids, the work scope was reduced in order to stay within the project budget. Wastewater Collection System Rehabilitation/Aug- mentation Projects 24/25/26 were combined and rebid in December 2014 and five (5) bids were received. Funding Sources Schedule Funding Source Wastewater Collection Fund Total Prior Years FY 2016 Budget FY2016 Est. FY 2017 779,678 2,340,130 2,333,064 7,066 779,678 2,340,130 2,333,064 7,066 FY 2018 0 0 FY 2019 0 0 FY 2020 Expenditure Schedule 0 0 FY 2021 5YearCIP Beyond 5 Total Year CIP O 7,066 O 7,066 Total O 3,119,808 O 3,119,808 Project Phase Construction Design Total Prior Years FY 2016 Budget FY2016 Est. 623,742 2,340,130 2,333,064 155,934 0 0 779,676 2,340,130 2,333,064 FY 2017 7,066 0 7,066 FY 2018 0 0 0 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 0 0 0 5 Year CIP Total 7,066 0 7,066 Beyond 5 Year CIP Total O 2,963,872 O 155,934 O 3,119,806 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 565 WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2011 Initial Project Completion: Winter 2013 Revised Project Start: Spring 2015 Revised Project Completion: Winter 2017 Project Number: WC -12001 Wastewater Collection System Rehabilitation/Augmentation Project 25 Description The funding for this project is for replacement and/or rehabilitation of approximately 42,398 lin- ear feet (which represents 4.0% of the City's Wastewater Collection system) of sanitary sewer mains of various sizes and installation of 121 sewer manholes. The project will include various streets in the University South, Professorville and Old Palo Alto neighborhoods. In addition, 779 existing sewer service laterals and cleanouts will be replaced with new 4" High Density Polyeth- ylene (HDPE) service laterals and cleanouts. All new service laterals will be installed from the new sewer main (usually located in the street) to the new sewer cleanouts (located in the City's right-of-way, usually in a planting strip or behind the sidewalk). Justification This project is part of the Utilities Department plan to address areas that were identified in Wastewater Capital Improvement Project 17 (Cleaning and Video Inspection of the Collection System) as needing rehabilitation. The planned areas were prioritized based on system mainte- nance needs, the 2004 Wastewater Master Plan, the Public Works street paving program, and the goals of the Sanitary Sewer Management Plan. Staff also coordinated this project with other underground work to minimize interference with other contractors and their schedules. 566 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER COLLECTION FUND Significant Changes Project funding and timeline were revised due to significantly high bids. Bids were originally solicited for Wastewater Collection System Rehabilitation/Augmentation Projects 24/25 in August 2014. At that time the City received five (5) bids, all of which were at least 20 percent above the engineeris estimate. In September 2014, the City rejected all bids because the bids exceeded the project budget. Following the rejection of the bids, the work scope was reduced in order to stay within the project budget. Wastewater Collection System Rehabilitation/Aug- mentation Projects 24/25/26 were combined and rebid in December 2014 and five (5) bids were received. Funding Sources Schedule Funding Source Wastewater Collection Fund Total Prior Years FY 2016 Budget FY2016 Est. FY 2017 357,023 2,686,175 2,316,756 369,419 357,023 2,686,175 2,316,756 369,419 FY 2018 0 0 FY 2019 0 0 FY 2020 Expenditure Schedule 0 0 FY 2021 5Year CIP Beyond 5 Total Year CIP O 369,419 O 369,419 Total O 3,043,198 O 3,043,198 Project Phase Construction Design Total Prior Years FY 2016 Budget FY2016 Est. 420,659 2,686,175 2,316,756 105,164 0 0 525,823 2,686,175 2,316,756 FY 2017 369,419 0 369,419 FY 2018 0 0 0 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 5 Year CIP Total O 369,419 O 0 O 369,419 Beyond 5 Year CIP Total O 3,106,834 O 105,164 O 3,211,998 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 567 WASTEWATER COLLECTION FUND Installation of HDPE sewer main by directional drilling method Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2012 Initial Project Completion: Winter 2014 Revised Project Start: Summer 2015 Revised Project Completion: Winter 2017 Project Number: WC -13001 Wastewater Collection System Rehabilitation/Augmentation Project 26 Description The funding for this project is for replacement and/or rehabilitation of approximately 42,398 lin- ear feet (which represents 4.0% of the City's Wastewater Collection system) of sanitary sewer mains of various sizes and installation of 121 sewer manholes. The project will include various streets in the University South, Professorville and Old Palo Alto neighborhoods. In addition, 779 existing sewer service laterals and cleanouts will be replaced with new 4" High Density Polyeth- ylene (HDPE) service laterals and cleanouts. All new service laterals will be installed from the new sewer main (usually located in the street) to the new sewer cleanouts (located in the City's right-of-way, usually in a planting strip or behind the sidewalk). Justification This project is part of the Utilities Department plan to address areas that were identified in Wastewater Capital Improvement Project 17 (Cleaning and Video Inspection of the Collection System) as needing rehabilitation. The planned areas were prioritized based on system mainte- nance needs, the 2004 Wastewater Master Plan, the Public Works street paving program, and the goals of the Sanitary Sewer Management Plan. Staff also coordinated this project with other underground work to minimize interference with other contractors and their schedules. 568 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER COLLECTION FUND Significant Changes Project funding and timeline were revised due to significantly high bids. Bids were originally solicited for Wastewater Collection System Rehabilitation/Augmentation Projects 24/25 in August 2014. At that time the City received five (5) bids, all of which were at least 20 percent above the engineeris estimate. In September 2014, the City rejected all bids because the bids exceeded the project budget. Following the rejection of the bids, the work scope was reduced in order to stay within the project budget. Wastewater Collection System Rehabilitation/Aug- mentation Projects 24/25/26 were combined and rebid in December 2014 and five (5) bids were received. Funding Sources Schedule Funding Source Wastewater Collection Fund Total Prior Years FY 2016 Budget FY2016 Est. FY 2017 146,350 3,163,649 3,032,949 130,700 146,350 3,163,649 3,032,949 130,700 FY 2018 0 0 FY 2019 0 0 FY 2020 Expenditure Schedule 0 0 FY 2021 5 Year CIP Total O 130,700 O 130,700 Beyond 5 Year CIP Total O 3,309,999 O 3,309,999 Project Phase Construction Design Total Prior Years FY 2016 Budget FY2016 Est. 117,080 3,163,649 3,032,949 29,270 0 0 146,350 3,163,649 3,032,949 FY 2017 130,700 0 130,700 FY 2018 0 0 0 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 5 Year CIP Total O 130,700 O 0 O 130,700 Beyond 5 Year CIP Total O 3,280,729 O 29,270 O 3,309,999 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 569 WASTEWATER COLLECTION FUND Installation of HDPE sewer main by directional drilling method Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2015 Initial Project Completion: Winter 2017 Revised Project Start: Revised Project Completion: Project Number: WC -14001 Wastewater Collection System Rehabilitation/Augmentation Project 27 Description The funding programmed for fiscal year 2016 will fund the design and construction of high pri- ority wastewater collection main and lateral replacement work, which reduces inflow of rainfall and ground water into the collection system. The project replaces 16,859 linear feet (which rep- resents 1.5% of the City's Wastewater Collection system) for various streets including areas in North Palo Alto and Embarcadero Road. Priority will be given to areas identified by Public Works as targeted work zones ensuring infrastructure coordination among different City departments. Justification The 2004 Collection System Master Plan update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replacement and/or rehabilitation are determined by the recommendations for the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. 570 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER COLLECTION FUND Funding Sources Schedule Funding Source Wastewater Collection Fund Total Prior Years FY 2016 Budget FY2016 Est. 0 0 0 103,582 3,358,133 2,808,248 498,169 103,582 3,358,133 2,808,248 498,169 Ex 0 0 oenciture Schedule FY 2021 S Year CIP Beyond 5 Total Year CIP O 498,169 O 498,169 Total 0 3,409,999 O 3,409,999 Project Phase Construction Design Total Prior Years FY 2016 FY2016 Budget Est. FY 2017 82,866 3,358,133 2,808,248 498,169 20,716 0 0 0 103,582 3,358,133 2,808,248 498,169 FY 2018 0 0 FY 2019 0 0 FY 2020 0 0 5 Year CIP FY 2021 Total 498,169 O 0 O 498,169 Beyond 5 Year CIP Total O 3,389,283 O 20,716 O 3,409,999 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 571 WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2016 Initial Project Completion: Winter 2018 Revised Project Start: Revised Project Completion: Project Number: WC -15001 Trenching for installation of HDPE sewer main by open trench method Wastewater Collection System Rehabilitation/Augmentation Project 28 Description The project will fund the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and ground water into the collection system. The project replaces 21,889 linear feet (which represents 1.5% of the City's Wastewater Collection system) for various streets in the City, including large sections in the Charleston Meadows neighbor- hood. The project will be comprised of laterals identified in video inspection work or through maintenance records identified as deficient and in need of replacement. Priority will be given to areas identified by Public Works as targeted work zones ensuring infrastructure coordination among different City departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replace- ment and/or rehabilitation are determined by the recommendations for the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. 572 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER COLLECTION FUND Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Wastewater Collection Fund Total Project Phase O 330,000 O 330,000 Prior Years FY 2016 Budget O 3,513,000 O 3,513,000 0 0 0 0 Expenditure Schedule FY2016 Est. FY 2017 FY 2018 FY 2019 0 0 FY 2020 O 3,513,000 O 3,513,000 FY 2021 5 Year CIP Total 0 3,513,000 O 3,513,000 Beyond 5 Year CIP Total Construction Design Total 0 0 O 330,000 O 330,000 O 3,183,000 O 330,000 O 3,513,000 0 0 0 0 0 0 0 0 0 O 3,183,000 O 330,000 O 3,513,000 0 3,183,000 O 330,000 O 3,513,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 573 WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Winter 2019 Revised Project Start: Revised Project Completion: Project Number: WC -16001 Rehabilitation Equipment Wastewater Collection System Rehabilitation/Augmentation Project 29 Description This project funds the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and ground water into the collection system. The project replaces 14,352 linear feet (which represents 1.3% of the City's Wastewater Collection system) for large sections in the Ventura neighborhood and along several streets on El Camino Real. The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Priority will be given to areas identified by Pub- lic Works as targeted work zones ensuring infrastructure coordination among different City departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replace- ment and/or rehabilitation are determined by the recommendations for the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. 574 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER COLLECTION FUND Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Wastewater Collection Fund Total 0 0 0 0 O 327,849 3,278,490 O 327,849 3,278,490 0 0 Expenditure Schedule 0 0 O 3,606,339 O 3,606,339 0 3,606,339 O 3,606,339 Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 O 0 3,278,490 O 327,849 0 O 327,849 3,278,490 0 0 0 0 0 0 O 3,278,490 O 327,849 O 3,606,339 0 3,278,490 O 327,849 O 3,606,339 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 575 WASTEWATER COLLECTION FUND Trenching for installation of HDPE sewer main by open trench method Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Managing Department: Utilities Initial Project Start: Summer 2018 Initial Project Completion: Winter 2020 Revised Project Start: Revised Project Completion: Project Number: WC -17001 Wastewater Collection System Rehabilitation/Augmentation Project 30 Description For fiscal years 2018 and 2019, this project funds the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and ground water into the collection system. The project replaces 15,680 linear feet (which represents 1.4% of the City's Wastewater Collection system) for various streets in the City, including large sections in the Green Acres and Barron Park neighborhoods. The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replace- ment. Priority will be given to areas identified by Public Works as targeted work zones ensuring infrastructure coordination among different City departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replace- ment and/or rehabilitation are determined by the recommendations for the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. 576 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER COLLECTION FUND Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Funding Sources Schedule Funding Source Wastewater Collection Fund Total Prior Years 0 0 FY 2016 Budget 0 0 FY2016 Est. 0 0 FY 2017 FY 2018 FY 2019 0 337,684 3,376,845 O 337,684 3,376,845 FY 2020 Expenditure Schedule 0 0 FY 2021 5 Year CIP Total O 3,714,529 O 3,714,529 Beyond 5 Year CIP Total 0 3,714,529 O 3,714,529 Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction Design Total 0 0 0 0 0 0 0 3,376,845 0 0 O 337,684 0 0 0 O 337,684 3,376,845 0 0 0 O 3,376,845 O 337,684 O 3,714,529 0 3,376,845 O 337,684 O 3,714,529 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 577 WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Revised Project Completion: Project Number: WC -19001 Sewer Trench Line Wastewater Collection System Rehabilitation/Augmentation Project 31 Description This project funds the design and construction of high priority lateral replacement work, which reduces inflow of rainfall and ground water into the collection system. The project replaces 24,983 linear feet (which represents 2.2% of the City's Wastewater Collection system) for vari- ous streets in the City, including large sections in the Southgate and University Park neighbor- hoods. The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Priority will be given to areas identified by Public Works as targeted work zones ensuring infrastructure coordination among different City departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replace- ment and/or rehabilitation are determined by the recommendations for the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. 578 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER COLLECTION FUND Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Wastewater Collection Fund Total Project Phase Construction Design Total 0 0 Prior Years 0 0 0 0 0 FY 2016 Budget 0 0 0 0 0 O 372,185 3,478,150 O 372,185 3,478,150 Expenditure Schedule FY2016 Est. 0 FY 2017 0 FY 2018 FY 2019 FY 2020 0 3,478,150 0 O 372,185 3,478,150 0 0 0 O 372,185 0 0 0 O 3,850,335 O 3,850,335 FY 2021 5 Year CIP Total O 3,478,150 O 372,185 O 3,850,335 0 3,850,335 O 3,850,335 Beyond 5 Year CIP Total 0 3,478,150 O 372,185 O 3,850,335 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 579 WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2020 Initial Project Completion: Winter 2022 Revised Project Start: Revised Project Completion: Project Number: WC -20000 A bursing head attached with 8' HDPE, for a sewer main replacement project by pipe bursting method Wastewater Collection System Rehabilitation/Augmentation Project 32 Description This project funds the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and ground water into the collection system. The project scope is as yet undetermined but may include approximately 15,000 - 25,000 linear feet for var- ious streets within the City's limits. The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Prior- ity will be given to areas identified by Public Works as targeted work zones ensuring infrastruc- ture coordination among different City departments. Justification The 2004 Collection System Master Plan (Master Plan Study) update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replace- ment and/or rehabilitation are determined by the recommendations for the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. Supplemental Information Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. 580 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER COLLECTION FUND Funding Sources Schedule Funding Source Wastewater Collection Fund Total Prior Years 0 FY 2016 Budget 0 0 FY2016 Est. 0 0 Ex 0 0 0 0 FY 2021 S Year CIP Beyond 5 Total Year CIP O 358,249 3,582,495 3,940,744 O 358,249 3,582,495 3,940,744 oenciture Schedule Total O 3,940,744 O 3,940,744 Project Phase Construction Design Total Prior Years 0 0 FY 2016 Budget 0 0 FY2016 Est. FY 2017 0 0 FY 2018 FY 2019 FY 2020 5YearCIP FY 2021 Total 0 3,582,495 3,582,495 O 0 0 358,249 0 358,249 O 0 0 358,249 3,582,495 3,940,744 Beyond 5 Year CIP Total O 3,582,495 O 358,249 O 3,940,744 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 581 WASTEWATER COLLECTION FUND Rehabilitation Equipment Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2021 Initial Project Completion: Winter 2023 Revised Project Start: Revised Project Completion: Project Number: WC -21000 Wastewater Collection System Rehabilitation/Augmentation Project 33 Description This project funds the design and construction of high priority main and lateral replacement work, which reduces inflow of rainfall and ground water into the collection system. The project scope is as yet undetermined but may include approximately 15,000 - 25,000 linear feet for var- ious streets within the City's limits. The project will be comprised of laterals identified in video inspection work or through maintenance records as deficient and in need of replacement. Prior- ity will be given to areas identified by Public Works as targeted work zones ensuring infrastruc- ture coordination among different City departments. Justification The 2004 Collection System Master Plan update indicated certain facilities are in need of enlargement to handle growth and peak flows. The mains selected for replacement and/or rehabilitation are determined by the recommendations for the Master Plan Study; research and analysis of sewer main maintenance records; cleaning and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. Supplemental Information The mains selected for replacement and/or rehabilitation are determined by the recommenda- tions of the Master Plan Study; research and analysis of sewer main maintenance records; clean - 582 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER COLLECTION FUND ing and videotaping of sanitary sewer mains; condition assessment; real time flow monitoring of existing sewers; and hydraulic computer modeling. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes 2017-2021 CIP: Project established. Funding Source Wastewater Collection Fund Total Func Prior FY 2016 FY2016 Years Budget Est. 0 0 0 0 0 0 ing Sources Schedule FY 2017 FY 2018 0 0 0 0 Y 2019 0 0 FY 2020 Expenciture Schedule FY 2021 5 Year CIP Total Beyond 5 Year CIP Total 0 368,997 368,997 3,689,969 4,058,966 O 368,997 368,997 3,689,969 4,058,966 Project Phase Construction Design Total Prior Years FY 2016 Budget O 0 O 0 O 0 FY2016 Est. 0 0 0 FY 2018 0 0 0 0 FY 2019 0 0 FY 2021 0 O 368,997 O 368,997 5 Year CIP Total Beyond 51 Year CIP 0 3,689,969 3,689,969 368,997 0 368,997 368,997 3,689,969 4,058,966 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 583 WASTEWATER COLLECTION FUND Equipment used to install fuse HDPE pipe Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Municipal Service Center Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WC -13002 Wastewater General Equipment and Tools Description This funding allows for the acquisition of new fusion equipment and other associated tools. This equipment is used to fuse together pipe joints in the City's wastewater collection system. Justification As the equipment ages, the quality of the fusion joints begins to decline, and the operators must spend more time scraping, aligning, and fusing construction joints. In order to maintain high quality standards for the installation of City's wastewater collection mains, along with the associated service standards and worker safety and productivity measures, equipment and tools require continuous upgrades. Significant Changes 2015-2019 CIP: Project was retitled from "Wastewater Fusion and General Equipment/Tools". Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Wastewater Collection Fund Total N/A 50,000 50,000 50,000 50,000 50,000 50,000 50,000 250,000 N/A 50,000 50,000 50,000 50,000 50,000 50,000 50,000 250,000 0 N/A 0 N/A 584 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER COLLECTION FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 50,000 50,000 50,000 50,000 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 50,000 50,000 50,000 250,000 N/A 50,000 50,000 50,000 50,000 50,000 50,000 50,000 250,000 0 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-14 Program: N-18 Relationship to Comprehensive Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-20 Program: N-25 Potential Board/Commission Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 585 WASTEWATER COLLECTION FUND Fund: Wastewater Collection - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WC -15002 Trenching for installation of HDPE sewer main by directional drilling method Wastewater System Improvements Description This project provides funding as needed to improve the Wastewater Collection System. Typical activities include: increasing system capacity for growth, flow monitoring, hydraulic modeling and system analysis, load simulations, asset management analysis and assessment, system inflow/infiltration analysis, and sanitary sewer overflow monitoring and reduction. Justification Wastewater Collection System reliability and adequate capacity are critical to providing a high level of service to customers. Mainline sewer backups and overflows into homes and businesses are costly and a health risk. Reducing the losses associated with these backup claims requires a continuous evaluation of system needs and making improvements to maintain a high level of service. Funding Sources Sche c ule Funding Source Prior Years FY 2016 Budget FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Wastewater Collection Fund Total Project Phase N/A 290,264 236,697 292,567 246,000 253,000 260,000 269,000 1,320,567 N/A 290,264 236,697 292,567 246,000 253,000 260,000 269,000 1,320,567 Prior FY 2016 Years Budget Expenciture Schedule FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP To O N/A O N/A Beyond 5 Year CIP Total Construction Total N/A N/A 290,264 236,697 292,567 246,000 253,000 260,000 269,000 1,320,567 290,264 236,697 292,567 246,000 253,000 260,000 269,000 1,320,567 O 0 N/A N/A 586 WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER COLLECTION FUND Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-14 Program: N-18 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-20 Program: N-25 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WASTEWATER COLLECTION FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 587 CITY OF PALO ALTO WASTEWATER TREATMENT FUND CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 589 CITY OF PALO ALTO Overview WASTEWATER TREATMENT FUND Activities related to the replacement, rehabilitation, optimization, and upgrading of the city's wastewater treatment plant infrastructure are accounted for in the Wastewater Treatment Fund. For detailed information on the maintenance and operation of the wastewater treatment plant, please refer to the Adopted Operating Budget. As part of the 2017-2021 Capital Improvement Program (CIP) expenditures of $137.9 million are programmed, with $25.4 million allocated in Fiscal Year 2017. It is important to note that about 64% of expenditures in the Wastewater Treat- ment Fund are reimbursed by five contributing partner agencies outside of the City of Palo Alto, based on each agencies expected capacity share. Overall, a total of ten capital projects are programmed over the five-year CIP. The budget for the Wastewater Treatment Fund is broken into two separate categories: 'Buildings and Facilities" and 'System Improvements." The Long Range Facilities Plan, which evaluated the infrastruc- ture needs of the wastewater treatment plant, was completed in July 2012. The Plan analyzed and made recommendations on future regulations, needed replacement and rehabilitation, site planning, and flow and load projections. A key component of the Plan was an analysis of bio- solids handling options. After community and partner agency coordination on the Long Range Facilities Plan, further stake - Wastewater Treatment Fund Capital Expenditures $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $0 I I I I I I le I I ‘% I i I L,, y 2013 Actuals 2015 Actuals FY 2017 FY 2019 FY 2021 Adopted Projected Projected holder outreach and engineering analysis was completed as part of the Biosolids Facilities Plan, which was completed in October 2014 further detailing the solution to a new Plant solids han- dling system. The major projects in the 5 -year CIP originated from the Long Range Facilities Plan and Biosolids Facilities Plan. Biosolids generated at the Regional Water Quality Control Plant are currently incinerated, with the City being one of only two wastewater plants in California operating sewage sludge inciner- ators. Palo Alto is planning to retire the incinerators in 2019, after 47 years of service. In May 2014 the City Council approved an Organic Facilities Plan to address treatment of sludge, food scraps, and yard trimmings. The Organics Facilities Plan laid out a strategy to deliver four com- ponents of organics processing facilities. Given space constraints at the wastewater treatment plant, the project was divided into individual phases. The sludge dewatering and truck offhaul facility is needed to both retire the incinerators and open the site for later components of a per- manent solids handling system. Once sludge is hauled away successfully, demolition of the incinerators could commence followed by installation of a long-term biosolids treatment solu- tion such as anaerobic digesters, gasification, pyrolysis, etc. The Wastewater Treatment Fund recovers costs from the Palo Alto Wastewater Collection Fund and from the City's five partner WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 591 WASTEWATER TREATMENT FUND agencies (Stanford University, East Palo Alto Sanitary District, Mountain View, Los Altos, and Los Altos Hills). Each agency bills their respective sewer ratepayers for associated sewer and treatment costs as well as the Wastewater Treatment Fund's capital projects. Approximately 230,000 residents are served by the six agencies contributing sewage to the Regional Water Quality Control Plant. Funding for the major projects included in the 2017-2021 CIP requires debt financing and approval by the partners, per the individual agreements between the City and each of the part- ners. Over the years, staff has met with partner agencies at the staff and board/council level to discuss major capital projects. It should be noted that a portion of the expenses for these proj- ects are expected to be incurred after the five years included in the 2017-2021 CIP. Staff is in the process of applying for state revolving fund loans for projects that are ready for planning/ design/CEQA or construction. Major projects planned include Fixed Film Reactors (2017-2021 CIP: $19.7 million; total cost: $19.7 million), Sludge Dewatering and Haul Facility (2017-2021 CIP: $23.7 million; total cost: $26.3 million), Laboratory and Environmental Services Building (2017- 2021 CIP: $22.1 million), and Primary Sedimentation Tank Replacement (2017-2021 CIP: $7.5 mil- lion). Minor CIP projects are funded through recurring repayments to the City by the partner agencies (with the total dollar amount for the minor CIP projects capped by the partner agreements and adjusted annually for inflation). Minor projects in the five-year CIP include: • System Flowmeter Rehabilitation: $0.2 million . Plant Equipment Replacement: $11.2 million . Facility Condition Assessment and Retrofit: $7.2 million Infrastructure Inventory CLASSIFICATION TYPE Liquid Treatment Systems Preliminary Treatment Pri- mary, Secondary, and Ter- tiary Treatment UV Disinfection and Outfall Solids Treatments Systems Solids Handling Staff Buildings and Support Systems Recycled Water Recycled Water Treatment Staff Buildings Buildincs and Facilities The Buildings and Facilities category accounts for projects that will improve or construct facili- ties that house equipment related to wastewater treatment at the Regional Water Quality Con- trol Plant. During the 2017-2021 CIP, four projects are programmed in this category at a total cost of $58.4 million, of which $18.1 million is allocated in Fiscal Year 2017. 592 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER TREATMENT FUND Recent Accomplishments ▪ Completed two of the three retrofit projects, including installation of structural repairs to extend facility life and enhance facility safety Recurring Projects There is one recurring project in this category: Facility Condition Assessment ($7.2 million over the 2017-2021 CIP). This project funds the construction of repair and retrofits identified through an assessment process of the structural condition of existing plant facilities. Non -Recurring Projects There are three non -recurring projects in this category during the 2017-2021 CIP: Dewatering and Loadout Facility (Fiscal Year 2017: $9.8 million; 5 -Year CIP: $23.7 million), New Laboratory and Environmental Services Building (Fiscal Year 2017: $0.4 million; 5 -Year CIP: $22.1 million) and Plant Master Plan (Fiscal Year 2017: $2.8 million), The Dewatering and Loadout Facility, which was identified in the Long Range Facilities Plan, will replace the current sewage sludge incinerators with a new solids handling system. With the construction of the Laboratory and Environmental Services Building, staff currently located in four separate facilities will be consol- idated in one newly built, larger and updated lab. This project, which was also identified in the Long Range Facilities Plan, is expected to be completed by spring 2021 and funded by State Revolving Fund loans. The Plant Master Plan project includes the planning and program man- agement functions for the Long Range Facilities Plan. System Im orovements The System Improvements category accounts for all infrastructure and equipment related to the safe and efficient treatment of wastewater received at the Regional Water Quality Control Plant. Over the course of the 2017-2021 CIP, approximately $82.1 million is allocated towards System Improvements projects, with $9.8 million allocated in Fiscal Year 2017. Significant proj- ects programmed in this category include the Anaerobic Digesters, Fixed Film Reactors, and Plant Equipment Replacement. Completion of projects within this category will ensure the Plant meets regulatory requirements with modern and reliable equipment. Recent Accomplishments • Completed design and CEQA documents for the sludge dewatering and hauloff facility to replace the sewage sludge incinerators • Installed permanent alkalinity adjustment system Recurring Projects The System Improvements category includes one recurring project: Plant Equipment Replace- ment with cumulative funding of $11.2 million over the 5 -Year CIP. This project provides funding for the replacement of equipment at the Regional Water Quality Control Plant that is necessary to maintain treatment reliability. The United States Environmental Protection Agency mandates that funding is allocated for equipment replacement to ensure adequate wastewater treatment reliability. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 593 WASTEWATER TREATMENT FUND Non -Recurring Projects The System Improvements category includes five non -recurring projects, totaling $70.8 million over the 2017-2021 CIP with $6.2 million allocated in Fiscal Year 2017. Significant projects pro- grammed in this category include Fixed Film Reactors (Fiscal Year 2017: $1.9 million; 5 -Year CIP: $19.7 million), Primary Sedimentation Tank Replacement (Fiscal Year 2017: $1.2 million; 5 -Year CIP: $7.5 million), and Headworks Facility Replacement (5 -Year CIP: $40.2 million). Summary of Capital Activity WASTEWATER TREATMENT FUND Project Number Project Title FY 2015 Actuals FY 2016 Estimate FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 5 -Year Total Source of Funds Revenue from the State of California WQ-10001 Plant Master Plan 0 0 3,157,473 0 0 0 0 3,157,473 WQ-14001 New Dewatering and Loadout Facility 0 0 14,672,744 7,040,386 6,896,508 0 0 28,609,638 WQ-14002 New Laboratory and Environmental Services 0 0 423,342 932,000 707,000 4,032,000 15,812,094 21,906,436 Building WQ-14003 Primary Sedimentation Tank Replacement 0 WQ-14004 Fixed Film Reactor Rehabilitation 0 WQ-16002 Headworks Facility Replacement 0 State of California Total Total Sources Use of Funds Buildings and Facilities WQ-04011 Facility Condition Assessment and Retrofit 677,372 368,544 2,508,221 1,018,828 1,020,115 1,020,205 1,600,710 7,168,079 WQ-14001 New Dewatering and Loadout Facility 357,282 2,167,488 9,805,117 7,040,386 6,896,508 0 0 23,742,011 WQ-14002 New Laboratory and Environmental Services 0 0 432,995 945,499 713,175 4,113,466 15,893,796 22,098,931 Building 0 O 1,239,612 4,210,308 2,014,727 0 0 7,464,647 O 1,847,703 17,875,047 0 0 0 19,722,750 O 0 0 0 1,307,903 38,856,627 40,164,530 O 21,340,874 30,057,741 9,618,235 5,339,903 54, 668, 721 80, 860, 944 O 21,340,874 30,057,741 9,618,235 5,339,903 54,668,721 80,860,944 WQ-10001 Plant Master Plan 131,673 594,823 2,849,484 0 0 0 0 2,849,484 Buildings and Facilities Total 1,166,327 3,130,855 15,595,817 9,004,713 8,629,798 5,133,671 17,494,506 55,858,505 System Improvements WQ-14004 Fixed Film Reactor Rehabilitation WQ-16002 Headworks Facility Replacement WQ 16001 New Anaerobic Digesters to Replace Incinerators WQ-80021 Plant Equipment Replacement 0 0 0 0 1,847,703 17,805,047 0 0 0 19,652,750 O 0 0 0 1,307,903 38,884,627 40,192,530 O 2,984,829 27,074 38,802 42,767 291,428 3,384,900 3,003,805 1,595,947 3,571,655 1,956,149 2,035,129 2,040,410 1,621,218 11,224,561 594 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER TREATMENT FUND Project Number WQ-14003 Project Title Primary Sedimentation Tank Replacement WQ-80022 System Flow Meters System Improvements Total FY 2015 Actuals 0 0 FY 2016 Estimate FY 2017 Adopted FY 2018 FY 2019 O 1,239,612 4,210,308 2,014,727 O 162,683 0 0 FY 2020 0 0 FY 2021 5 -Year Total O 7,464,647 O 162,683 3,003,805 1,595,947 9,806,482 23,998,578 4,088,658 3,391,080 40,797,273 82,082,071 Total Uses 4,170,132 4,726,802 25,402,299 33,003,291 12,718,456 8,524,751 58,291,779 137,940,57 6 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 595 CITY OF PALO ALTO WASTEWATER TREATMENT FUND Buildings and Facilities WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 597 WASTEWATER TREATMENT FUND Fund: Wastewater Treatment - Operating Category: Buildings and Facilities Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WQ-04011 UV Control Building Facility Condition Assessment and Retrofit Description This project provides for the structural condition assessment of existing plant facilities and, once issues are identified, the construction of repair and retrofits. Concrete and metal structures are evaluated for evidence of damage caused by corrosion, weathering, age, and ground move- ment. Justification Plant facilities are subject to many adverse conditions, including a highly corrosive environment and potential ground movement. Facilities with repair and retrofit deficiencies need to be returned to good structural condition to ensure that the plant continues to provide safe and reli- able plant operations through the year 2036 and beyond. Supplemental Information The third retrofit project included structural repairs to ensure safety of the incinerator platforms, sustainability of mudwell tanks in dual media filter building and miscellaneous roof drain repairs. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Wastewater Treatment Fund Total N/A 1,861,070 368,544 2,508,221 1,018,828 1,020,115 1,020,205 1,600,710 7,168,079 N/A 1,861,070 368,544 2,508,221 1,018,828 1,020,115 1,020,205 1,600,710 7,168,079 0 N/A 0 N/A 598 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER TREATMENT FUND Ex aenciture Schedule Prior Project Phase Years FY 2016 Budget FY2016 Est. FY 2021 S Year CIP Beyond 5 Total Year CIP Total Construction N/A 1,861,070 368,544 2,508,221 1,018,828 1,020,115 1,020,205 1,363,710 6,931,079 N/A Design N/A 0 0 0 0 0 0 237,000 237,000 0 N/A Total N/A 1,861,070 368,544 2,508,221 1,018,828 1,020,115 1,020,205 1,600,710 7,168,079 0 N/A Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 599 WASTEWATER TREATMENT FUND Biosolids Facility Fund: Wastewater Treatment - Operating Category: Buildings and Facilities Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Summer 2013 Initial Project Completion: Fall 2019 Revised Project Start: Winter 2015 Revised Project Completion: Summer 2019 Project Number: WQ-14001 New Dewatering and Loadout Facility Description This project provides funding for the sludge dewatering and truck loadout facility, replacing the current sewage sludge incinerators with a new solids handling system. Justification Current sewage sludge incinerators were constructed in 1972 and are at the end of their useful life. A new facility is required to improve the operational reliability of the wastewater plant. Council voted to retire the incinerators as soon as possible when accepting the Long Range Facilities Plan and approved a $2.3 million contract for the new sludge and dewatering facility design, CEQA and engineering in project WQ-80021 Plant Equipment Replacement. Supplemental Information This project was identified in the Long Range Facilities Plan accepted by Council in 2012. A bio- solids facility plan was completed in 2014. CEQA documentation was approved by Council March 28, 2016. Design is complete. Construction will commence in FY2017 and continue through FY2019. The budget estimate represents the capital cost of a sludge dewatering and truck loadout facility. Funding via a low interest state loan (State Revolving Fund) is being pursued and the applica- tion is in process. The interest rate is 1.7% as of March 2016. The loan may also reimburse plan- ning, program management, design, CEQA, and construction costs. The loan application will be complete once partner agenciesi approval is received and state required resolutions are adopted by Council. 600 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER TREATMENT FUND Significant Changes 2017-2021 CIP: Total project costs reflect the latest construction cost estimate based on 90% design. Approval by partner agencies (Stanford University, the Cities of Mountain View and Los Altos, and the Board of the East Palo Alto Sanitary District) is required for project approval and to guarantee repayment of any state loans. Three partners have approved the project with one final partner expected to approve in late Fiscal Year 2016, at which time project funding can continue. 2016-2020 CIP: Title has been changed from Biosolids Facility to better define the project. This component's project construction costs have been updated from the Fiscal Year 2015 estimate of $13.6 million to Fiscal Year 2015 $18.1 million (an increase of approximately $1.7 million) based on the more recent preliminary design cost estimate that was higher than the earlier master planning level cost estimate. Funding Sources Schedule Funding Source Revenue from the State of California Wastewater Treatment Fund Total Prior FY 2016 Years Budget 0 0 FY2016 Est. T FY 2019 0 14,672,744 7,040,386 6,896,508 357,281 4,941,108 2,167,488 (4,867,627) 0 0 357,281 4,941,108 2,167,488 9,805,117 7,040,386 6,896,508 0 0 0 FY 2021 5 Year CIP Total O 28,609,638 O (4,867,627) O 23,742,011 Beyond 5 Year CIP Total O 28,609,638 O (2,342,858) O 26,266,780 Expenciture Schedule Project Phase Construction Design Total FY 2016 Budget 0 4,651,996 357,281 289,112 357,281 4,941,108 FY2016 Est. FY 2017 FY 2018 FY 2019 2,167,488 9,562,366 6,796,886 6,796,537 0 242,751 243,500 99,971 2,167,488 9,805,117 7,040,386 6,896,508 FY 2020 0 0 0 FY 2021 5 Year CIP Total O 23,155,789 0 586.222 O 23,742,011 Beyond 5 Year CIP 0 25,323,277 O 943,503 O 26,266,780 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Environmental Impact Analysis: CEQA MND has been completed. Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission WASTEWATER TREATMENT FUND • ". ITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 601 WASTEWATER TREATMENT FUND Water Quality Control Plant Laboratory Fund: Wastewater Treatment - Operating Category: Buildings and Facilities Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Winter 2015 Initial Project Completion: Fall 2021 Revised Project Start: Spring 2016 Revised Project Completion: Spring 2021 Project Number: WQ-14002 New Laboratory And Environmental Services Building Description This project provides funding for the design of a new building that will consolidate staff and provide a larger updated lab. Justification Currently staff is located in four separate buildings that are aging and house industrial pumps, thus are limited in size for the number of staff assigned to each. Supplemental Information This project was identified in the Long Range Facilities Plan accepted by the City Council in 2012. Funding via a low interest state loan (State Revolving Fund) will be pursued for this proj- ect, which is subject to approval from partner agencies (Stanford University, Mountain View, Los Altos, and the East Palo Alto Sanitary District). Significant Changes 2017-2021 CIP: Approval by partner agencies (Stanford University, the Cities of Mountain View and Los Altos, and the Board of the East Palo Alto Sanitary District) is required for project approval and to guarantee repayment of any state loans. Three partners have approved the project with one final partner expected to approve in late Fiscal Year 2016, at which time project funding can continue. 2016-2020 CIP: Project budget in Fiscal Year 2016 now captures an additional $4.0M more in 602 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER TREATMENT FUND Fiscal Year 2020 for final design and start of construction. Fiscal Year 2020 budget was not included in the 5 -year CIP in Fiscal Year 2015. Funding Sources Schedule Funding Source Revenue from the State of California Wastewater Treatment Fund Total Prior Years FY 2016 Budget O 0 O 423,342 O 423,342 FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total O 423,342 932,000 707,000 4,032,000 15,812,094 21,906,436 O 9,653 13,499 6,175 81,466 81,702 192,495 O 432,995 945,499 713,175 4,113,466 15,893,796 22,098,931 Beyond 5 Year CIP Total O 21,906,436 O 192,495 O 22,098,931 Expenciture Schedule Project Phase Construction Design Total Prior Years FY 2016 Budget 0 0 O 423,342 O 423,342 FY2016 Est. FY 2017 O 423,342 O 9,653 O 432,995 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total 0 0 2,550,512 14,299,269 17,273,123 945,499 713,175 1,562,954 1,594,527 4,825,808 945,499 713,175 4,113,466 15,893,796 22,098,931 Beyond 5 Year CIP Total O 17,273,123 O 4,825,808 O 22,098,931 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Environmental Impact Analysis: CEQA will be required. Potential Board/Commission Review: Architectural Review Board Planning and Transportation Commission WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 603 WASTEWATER TREATMENT FUND Looking West from Fixed Film Reactors Fund: Wastewater Treatment - Operating Category: Buildings and Facilities Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Summer 2009 Initial Project Completion: Summer 2012 Revised Project Start: Revised Project Completion: Summer 2017 Project Number: WQ-10001 Plant Master Plan Description This project provides funding for the planning and program management of the long range facilities plan (Master Plan) completed in 2012. Program management includes project defini- tions of long range capital projects, acquisition of funding for new large capital projects, prepa- ration of City issued design consultant Request for Proposal packages, and ancillary services related to plan implementation. Justification The long range facilities needed for a wastewater treatment plant primarily consist of replacing aging industrial facilities, but also include plant process optimizations, new support infrastruc- ture, and responsiveness to changing situations and regulations. Significant Changes 2017-2021 CIP: The Plant is in the second year of the program manager contract and program implementation continues to be dependent upon securing state revolving fund loans. 2016-2020 CIP: After completion of the Long Range Facilities Plan in 2012, a program manager was brought on board to support implementation of the master plan. About $0.6 million of the consultant's work was approved during Fiscal Year 2015, and the remainder was subject to approval of an additional $3.3 million in capital funding authorization in the Fiscal Year 2016 capital budget. 604 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER TREATMENT FUND Funding Sources Schedule Funding Source Revenue from the State of California Wastewater Treatment Fund Total Prior Years 0 FY 2016 Budget 0 FY2016 Est. 0 3,157,473 1,579,934 1,765,363 594,823 (307,989) 1,579,934 1,765,363 594,823 2,849,484 FY 2021 S Year CIP Beyond 5 Total Year CIP O 0 0 0 3,157,473 O 0 0 0 (307,989) 0 0 0 0 2,849,484 Total 0 3,157,473 0 1,866, 768 O 5,024,241 Project Phase Construction Design Study Total Prior Years FY 2016 Budget 1,158,609 (36,339) 289,652 1,801,702 131,672 0 1,579,933 1,765,363 Expenciture Schedule FY2016 Est. 0 594,823 0 594,823 FY 2017 0 2,849,484 0 2,849,484 FY 2018 0 0 0 0 FY 2019 FY 2020 5 Year CIP FY 2021 Total O 0 0 0 O 0 0 2,849,484 O 0 0 0 O 0 0 2,849,484 Beyond 5 Year CIP Total 0 1,158,609 O 3,733,959 O 131,672 O 5,024,240 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Environmental Impact Analysis: CEQA will be required. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 605 CITY OF PALO ALTO WASTEWATER TREATMENT FUND System Improvements WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 607 WASTEWATER TREATMENT FUND Fixed Film Reactor Distribution Arms Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Spring 2015 Initial Project Completion: Winter 2019 Revised Project Start: Winter 2015 Revised Project Completion: Spring 2020 Project Number: WQ-14004 Fixed Film Reactor Rehabilitation Description This project provides funding for the rehabilitation of fixed film reactors which provide biologi- cal treatment, helping the City to comply with discharge permit limits. The two reactors, which came online in 1980, need replacement of core structural components including fiberglass barri- ers, steel supports, and concrete underdrains. Process components need replacement including biofilter media, 20 -foot deep plastic media, rotating distributor mechanisms, electrical motor control centers, and process piping and pumping. Justification This project was identified in the Long Range Facilities Plan report accepted by Council in 2012. The fixed film reactors are 36 years old and have numerous issues, including stressed concrete with exposed reinforcing steel bars, brittle plastic media continually clogged with rags/plastic, corroded steel piping and distributors, and biofilter media and electrical controls at the end of their useful life. Supplemental Information Funding via a low interest state loan (State Revolving Fund) will be pursued for this project, which is subject to approval from partner agencies (Stanford University, Mountain View, Los Altos, and the East Palo Alto Sanitary District). Significant Changes 2017-2021 CIP: Approval by the partner agencies (Stanford University, the Cities of Mountain View and Los Altos, and the Board of the East Palo Alto Sanitary District) is required for project approval and to guarantee repayment of any state loans. Three partners have approved the 608 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER TREATMENT FUND project with one final partner expected to approve in late Fiscal Year 2016 at which time project funding can continue. Funding Sources Schedule Funding Source Revenue from the State of California Wastewater Treatment Fund Total Prior Years FY 2016 Budget O 0 O 600,302 O 600,302 FY2016 Est. FY 2017 FY 2018 O 1,847,703 17,875,047 FY 2019 0 FY 2020 0 FY 2021 5 Year CIP Total O 19,722,750 O 0 (70,000) 0 0 0 (70,000) O 1,847,703 17,805,047 0 0 0 19,652,750 Beyond 5 Year CIP Total O 19,722,750 O (70,000) O 19,652,750 Expenciture Schedule Project Phase Construction Design Total Prior Years FY 2016 Budget 0 0 O 600,302 O 600,302 FY2016 Est. FY 2017 FY 2018 O 684,732 17,221,259 O 1,162,971 583,788 O 1,847,703 17,805,047 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 5 Year CIP Total O 17,905,991 O 1,746,759 O 19,652,750 Beyond 5 Year CIP Total 0 17,905,991 O 1,746,759 O 19,652,750 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 609 WASTEWATER TREATMENT FUND Headworks Facility Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Spring 2020 Initial Project Completion: Winter 2024 Revised Project Start: Revised Project Completion: Project Number: WQ-16002 Headworks Facility Replacement Description This project provides funding for replacing influent pumping, including the suction and dis- charge piping, pipe manifolds, valves, the electrical and controls system; screening equipment, grit handling equipment, the force main to the primaries and modifying headworks building, and yard piping. Justification This project was identified in the Long Range Facilities Plan report accepted by Council in 2012. The existing headworks are at the end of their useful life and required for operational reliability of pumping the raw sewage from the influent sewers into the treatment plant. Supplemental Information The total project cost is estimated at $40,192,530 and includes planning, design and construc- tion. The project duration will be from 2020 through 2023. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Revenue from the State of California Wastewater Treatment Fund Total 0 0 0 0 0 0 0 0 0 0 1,307,903 38,856,627 40,164,530 0 40,164,530 0 0 0 0 0 28,000 28,000 0 28,000 0 0 0 0 1,307,903 38,884,627 40,192,530 0 40,192,530 610 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER TREATMENT FUND Ex aenciture Schedule Prior Project Phase Years FY 2016 Budget FY2016 Est. 0 0 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Construction 0 0 0 35,009,820 35,009,820 O 35,009,820 Design 0 0 0 0 0 O 1,307,903 3,874,807 5,182,710 0 5,182,710 Total 0 0 0 0 0 O 1,307,903 38,884,627 40,192,530 O 40,192,530 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 611 WASTEWATER TREATMENT FUND Thermal Hydrolysis and Digester Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Winter 2016 Initial Project Completion: Winter 2022 Revised Project Start: Revised Project Completion: Project Number: WQ-16001 New Anaerobic Digesters to Replace Incinerators Description This project provides funding for design and construction of the anaerobic digesters, biogas uti- lization, electric co -generation, and a thermal hydrolysis process which precedes the anaerobic digestion. The digesters are the final stage in the biosolids treatment, producing biosolids for beneficial use. Justification This project was identified in the Long Range Facilities Plan report accepted by Council in 2012. The digesters are key sludge stabilization units that ensure final biosolids are safe for truck off - haul and Class A beneficial reuse in land application. This project implements energy generating and sludge stabilization component of the Organics Facilities Plan, endorsed by Council in 2014. Supplemental Information This project was presented to Council as part of an Organics Facilities Plan and completed in October 2014. A preliminary design was completed in April 2015. Construction of the anaerobic digesters is scheduled to follow startup of the Sludge Dewatering and Loadout Facility (WQ- 14001) and be completed by 2022. The first phase will be to demolish the sewage sludge incin- erator facilities, followed by construction of the large digester tanks below and above ground along with the ancillary support systems to thermally convert the sludge as well as biogas and landfill gas into energy. 612 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER TREATMENT FUND The digester system will have some surplus capacity for future high strength waste such as food scraps, providing an opportunity for additional control of organics waste stream. Significant Changes 2017-2021 CIP: Based on the increased estimate, a long term solids plan is needed and will require re-evaluation of anaerobic digestion, gasification, pyrolysis, etc. 2016-2020 CIP: Estimated cost of Solids Handling Project - Anaerobic Digesters was adjusted upwards to $75 million upon completion of Preliminary Design. The cost escalation of this mag- nitude was not anticipated. Planning and design work is deferred till Biosolids/Organic Facility Plan is updated and revised. Funding Sources Schedule Funding Source Wastewater Treatment Fund Total Prior Years FY 2016 Budget O 2,968,557 O 2,968,557 FY2016 Est. FY 2021 5 Year CIP Total O 2,984,829 27,074 38,802 42,767 291,428 3,384,900 O 2,984,829 27,074 38,802 42,767 291,428 3,384,900 Ex eenciture Schedule Beyond 5 Year CIP Total O 3,384,900 O 3,384,900 Project Phase Construction Design Total Prior Years FY 2016 Budget O 0 O 2,968,557 O 2,968,557 FY2016 Est. O 0 0 O 2,984,829 27,074 O 2,984,829 27,074 FY 2019 9,877 28,925 38,802 13,712 29,055 42,767 FY 2021 5 Year CIP Total 264,000 287,589 27,428 3,097,311 291,428 3,384,900 Beyond 5 Year CIP Total O 287,589 O 3,097,311 O 3,384,900 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 613 WASTEWATER TREATMENT FUND Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WQ-80021 Belt Filter Press Plant Equipment Replacement Description This project provides funding for replacing necessary plant equipment to maintain treatment reliability and ancillary facilities to maintain existing infrastructure. Justification Plant equipment requires periodic replacement to maintain reliability. United States Environ- mental Protection Agency and State Water Resources Control Board regulations and permits require ongoing allocated funding for equipment replacement to ensure adequate treatment reliability and equipment maintenance. In renovating and replacing ancillary facilities such as building structures and landscaping, the City affirms its commitment to maintain sound infra- structure and facility sites and energy efficiency. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Wastewater Treatment Fund Total Project Phase Construction Design Total N/A 3,298,723 1,595,947 3,571,655 1,956,149 2,035,129 2,040,410 1,621,218 11,224,561 N/A 3,298,723 1,595,947 3,571,655 1,956,149 2,035,129 2,040,410 1,621,218 11,224,561 Prior Years FY 2016 Budget Expenciture Schedule FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total N/A 3,115,963 1,595,947 3,384,767 1,760,534 1,831,616 2,040,410 1,384,218 10,401,545 N/A 182,760 0 186,888 195,615 203,513 0 237,000 823,016 N/A 3,298,723 1,595,947 3,571,655 1,956,149 2,035,129 2,040,410 1,621,218 11,224,561 0 0 Beyond 5 Year CIP 0 0 0 N/A N/A Total N/A N/A N/A 614 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET Relationship to Comprehensive Plan WASTEWATER TREATMENT FUND Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • ITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 615 WASTEWATER TREATMENT FUND Primary Sedimentation Tank Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Spring 2014 Initial Project Completion: Fall 2019 Revised Project Start: Winter 2015 Revised Project Completion: Spring 2020 Project Number: WQ-14003 Primary Sedimentation Tank Rehabilitation Description This project provides funding for new protective coatings on each of the four concrete primary sedimentation tanks and replacement of rotating parts. The tanks, installed in 1972, are 220 feet long by 41 feet wide and remove settleable solids and grease. The coating ensures reinforcing steel bars within the concrete are protected from penetrating corrosive sewer gases and extends the concretes life another 30 years. Rotating parts are worn and need replacement. Justification Without recoating, the concrete will lose its structural integrity, gradually spalling and harming pumps, pipes, and treatment systems as a result. In a mild seismic event, weakened concrete could potentially collapse, endangering staff and the treatment system. Rehabilitation of the concrete slabs will extend the life of the tanks, preserving capital resources for other uses. Supplemental Information This project was identified in the Long Range Facilities Plan report accepted by Council in 2012. Funding via a low interest state loan (State Revolving Fund) will be pursued for this project, which is subject to approval from partner agencies (Stanford University, Mountain View, Los Altos, and the East Palo Alto Sanitary District). Significant Changes 2017-2021 CIP: Approval by the partner agencies (Stanford University, the Cities of Mountain View and Los Altos, and the Board of the East Palo Alto Sanitary District) is required for project 616 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WASTEWATER TREATMENT FUND approval and to guarantee repayment of any state loans. Three partners have approved the project with one final partner expected to approve in late Fiscal Year 2016 at which time project funding can continue. Funding Sources Schedule Funding Source Revenue from the State of California Wastewater Treatment Fund Total Prior Years FY 2016 Budget 0 0 O 930,313 O 930,313 FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 O 1,239,612 4,210,308 2,014,727 0 FY 2021 5Year CIP Total O 7,464,647 O 0 0 0 0 0 0 O 1,239,612 4,210,308 2,014,727 0 0 7,464,647 Beyond 5 Year CIP Total 0 7,464,647 O 0 O 7,464,647 Expenciture Schedule Project Phase Construction Design Total Prior Years FY 2016 FY2016 Budget Est. 0 679,412 O 250,901 O 930,313 FY 2018 FY 2019 961,311 3,987,185 2,014,727 O 278,301 223,123 0 O 1,239,612 4,210,308 2,014,727 FY 2020 0 0 5Year CIP Beyond S FY 2021 Total Year CIP O 6,963,223 O 501,424 O 7,464,647 Total O 6,963,223 O 501,424 O 7,464,647 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 617 WASTEWATER TREATMENT FUND System Flow Meter Fund: Wastewater Treatment - Operating Category: System Improvements Project Location: 2501 Embarcadero Way Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WQ-80022 System Flow Meters Description This project provides funding to replace the large diameter flow meters built into the wastewa- ter treatment system on sewers, pipes, and water lines. Justification Generally, magnetic flow meters, used to measure the flow of wastewater by magnetic field, have a life of over ten years. When the reliability of the meter's electronics fail, the meter needs expeditious replacement to continue accurate partner billing, process control, and regulatory reporting. Supplemental Information There are 13 key meters that require replacement through an ongoing capital project. Func ing Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Wastewater Treatment Fund Total N/A 162,683 N/A 162,683 O 162,683 O 162,683 Ex 0 0 0 0 aenciture Schedule 0 0 O 162,683 O 162,683 O N/A O N/A Prior Project Phase Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 5Year CIP FY 2021 Total Beyond 5 Year CIP Total Construction Total N/A 162,683 N/A 162,683 O 162,683 O 162,683 0 0 0 0 0 0 O 162,683 O 162,683 0 0 N/A N/A 618 WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET Relationship to Comprehensive Plan WASTEWATER TREATMENT FUND Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WASTEWATER TREATMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 619 CITY OF PALO ALTO WATER FUND CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 621 CITY OF PALO ALTO WATER FUND Overview The City of Palo Alto is the only municipality in California that operates a full suite of City - owned utility services. The municipal water distribution system began operation in 1896 and continues to provide safe, reliable, and cost effective water service to residents and customers of Palo Alto. For the 2017-2021 Adopted Capital Improvement Program (CIP), approximately $57.9 million is programmed, with $20.0 million allocated in Fiscal Year 2017. Overall, a total of 20 projects are programmed for the 5 -year CIP. Major projects funded in the 2017-2021 CIP include Water Main Replacements (cumulative total of $40.4 million), Water System Customer Connections ($3.7 million), Water Meters ($2.9 million) and Water, Gas, and Wastewater Utility GIS Data ($2.1 million). The Budget for the Water Fund is broken into three separate categories: Customer Connections, System Improvements, and Water Main Replacements. Water Fund Capital Customer Expenditures Connections 24,000,000 As customers continually change 18,000,000 )11 their water needs due to equip- s• • ment additions, new construc- • tion, building expansions, 12,000,000 - ` building remodels, teardowns —� and rebuilds, and new building 6,000,000 occupancy types, the water sys- tem must evolve to meet these o needs. Projects in this category 2013 2015 FY 2017 FY 2019 FY 2021 include work required to meet Actua Is Actuals Adopted Projected Projected the needs of customers who have applied for new or upgraded water service. The Water Fund pays for a portion of this project, while remaining costs are supported by reimbursements from customers for project work performed by the City. Infrastructure Inventory CLASSIFICATION QUANTITY Miles of water main 235.58 miles Number of wells 1 active standby and 7 emer- gency standby Number of reservoirs 4 steel and 3 reinforced con- crete Recent Accomplishments In Fiscal Year 2015 the Utilities Water Utility completed over 67 customer service projects with a total cost of $0.23 million. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 623 WATER FUND 2017-2021 Capital Improvement Program Recurring Projects The Water System Customer Connections project is the only project within this category. Over the course of the 2017-2021 CIP, $3.7 million is programmed, with $0.7 million allocated in Fiscal Year 2017. Non -Recurring Projects There are no non -recurring projects in this category. System m orovements To ensure reliable water services for the City of Palo Alto residents and customers, infrastruc- ture must be replaced upon reaching the end of its expected life. The System Improvements category includes 12 projects during the 2017-2021 CIP at a total cost of $13 million, with $2.6 million allocated in Fiscal Year 2017. Recent Accomplishments • Completed the water distribution system seismic evaluation and condition assessment master study to determine the reliability of water system and seismic stability of water pipelines in the Foothills. Pipeline improvements recommended from this study will be included in future capital improvement projects. ▪ Completed 90% construction of concrete water tank rehabilitation work at Boronda Reservoir. 2017-2021 Capital Improvement Program Recurring Projects A total of $10.5 million is programmed for System Improvement recurring projects during the 2017-2021 CIP, with $2.5 million allocated in Fiscal Year 2017. Recurring projects in this category include the following: • Water distribution system improvements (Fiscal Year 2017: $0.8 million; 5 -Year CIP: $1.9 million) • Water Fusion and General Equipment/Tools (Fiscal Year 2017: $0.07 million; 5 -Year CIP: $0.3 million) . Water Meters (Fiscal Year 2017: $0.8 million; 5 -Year CIP: $2.9 million) . Water Service Hydrant Replacement (Fiscal Year 2017: $0.4 million; 5 -Year CIP: $2.1 million) . Water System Supply Improvements (Fiscal Year 2017: $0.3 million; 5 -Year CIP: $1.3 million) . Water, Gas, Wastewater Utility GIS Data (Fiscal Year 2017: $0.4 million; 5 -Year CIP: $2.1 million) Non -Recurring Projects A total of $3.2 million is allocated in Fiscal Year 2017 for six non -recurring projects. Funding for the non -recurring project represents funding approved by the City Council in prior fiscal years 624 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WATER FUND and are recommended to be carried over to Fiscal Year 2017 to complete projects. There is no funding for non -recurring projects beyond Fiscal Year 2017. Water Main 'Re olacements The Water Main Replacements category accounts for the replacement of inadequately -sized and structurally deficient water mains. In the next five years, it is estimated that approximately 54,717 linear feet of water mains will be replaced. Recent Accomplishments Completed the design and construction of 12,000 linear feet of water mains and 225 services with CIP project WMR 25. 2017-2021 Capital Improvement Program Recurring Projects There are no recurring projects in this category. Non -Recurring Projects The 2017-2021 Adopted CIP includes $40.4 million in funding for eight non -recurring projects within this category, with $13.4 million approved for Fiscal Year 2017. The Utilities Department coordinates with the Public Works Department's street maintenance projects to minimize dam- age to the City's pavement and maximize cost efficiencies. Summary of Capital Activity WATER FUND Project Number Project Title FY 2015 FY 2016 FY 2017 Actuals Estimate Adopted FY 2018 FY 2019 FY 2020 FY 2021 5 -Year Total Source of Funds Transfer from Other Funds Gas Fund WS -02014 Water Gas Wastewater GIS Data Total Gas Fund Transfers Wastewater Collection Fund WS -02014 Water Gas Wastewater GIS Data Total Wastewater Collection Fund 91,667 110,917 122,009 134,209 147,630 152,059 156,621 712,528 91,667 110,917 122,009 134,209 147,630 152,059 156,621 712,528 91,667 110,917 122,009 134,209 147,630 152,059 156,621 712,528 91,667 110,917 122,009 134,209 147,630 152,059 156,621 712,528 Total Transfer from Other Funds 183,334 221,834 244,018 268,418 295,260 304,118 313,242 1,425,056 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 625 WATER FUND Project Number Project Title FY 2015 FY 2016 Actuals Estimate FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 5 -Year Total Other Revenues WS -80014 Water Service Hydrant Replacement WS -80013 Customer Connections Other Revenue Total Total Sources 1,776 0 0 0 0 0 0 0 2,150,370 463,000 876,000 902,280 929,348 957,228 985,946 4,650,802 2,152,146 463,000 876,000 902,280 929,348 957,228 985,946 4,650,802 2,335,480 684,834 1,120,018 1,170,698 1,224,608 1,261,346 1,299,188 6,075,858 Use of Funds Customer Connections WS -80013 Water System, Customer Connections 666,872 463,000 690,000 710,700 732,021 753,981 776,601 3,663,303 Customer Connections Total 666,872 463,000 690,000 710,700 732,021 753,981 776,601 3,663,303 System Improvements WS -13004 Asset Management Mobile Deployment 6,308 92,163 0 0 0 0 0 0 WS -08002 Emergency Water Supply Project 430,778 508,504 271,208 0 0 0 0 271,208 WS -09000 Seismic Water System Upgrades 714,139 3,525,997 1,881,097 0 0 0 0 1,881,097 WS -11003 Water Distribution System Improvements 733,636 84,024 865,582 247,000 254,000 261,620 269,469 1,897,671 WS -13002 Water Fusion and General Equipment/Tools 6,675 0 70,685 50,000 50,000 50,000 50,000 270,685 WS -13006 Water Meter Shop Renovations 10,001 0 0 0 0 0 0 0 WS -80015 Water Meters 207,623 282,908 817,092 565,000 500,000 515,000 530,450 2,927,542 WS -07001 Water Recycling Facilities 144,705 50,358 393,358 0 0 0 0 393,358 WS -07000 Water Regulation System Improvements 40,417 1,581,718 135,541 0 0 0 0 135,541 WS -08001 Water Reservior Coating Improvements 42,870 2,170,820 320,682 0 0 0 0 320,682 WS -80014 Water Service Hydrant Replacement 133,211 100,000 400,000 412,000 424,360 437,091 450,204 2,123,655 WS -15004 Water System Master Plan 192,207 152,273 155,520 0 0 0 0 155,520 WS -11004 Water System Supply Improvements 289,494 140,376 256,700 247,000 254,000 261,620 269,469 1,288,789 WS -02014 Water, Gas, Wastewater Utility GIS Data 210,905 332,750 366,025 402,628 442,890 456,177 469,862 2,137,582 System Improvements Total Water Main Replacements WS -11000 Water Main Replacement - Project 25 3,162,969 9,021,891 5,933,490 1,923,628 1,925,250 1,981,508 2,039,454 13,803,330 380,487 4,132,487 725,386 0 0 0 0 725,386 WS -12001 Water Main Replacement - Project 26 22,005 49,766 5,904,489 0 0 0 0 5,904,489 WS -13001 Water Main Replacement - Project 27 0 42,500 6,206,216 0 0 0 0 6,206,216 WS -14001 Water Main Replacement - Project 28 0 0 585,107 5,851,070 0 0 0 6,436,177 WS -15002 Water Main Replacement - Project 29 0 0 0 602,660 6,026,602 0 0 6,629,262 WS -16001 Water Main Replacement - Project 30 0 0 0 0 620,740 6,207,400 0 6,828,140 626 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WATER FUND Project Number Project Title FY 2015 Actuals FY 2016 Estimate FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 5 -Year Total WS -19001 Water Main Replacement - Project 31 0 0 0 0 0 639,362 6,396,320 7,035,682 WS -20000 Water Main Replacement - Project 32 0 0 0 0 0 0 658,543 658,543 Water Main Replacements Total 402,492 4,224,753 13,421,198 6,453,730 6,647,342 6,846,762 7,054,863 40,423,895 Total Uses 4,232,333 13,709,644 20,044,688 9,088,058 9,304,613 9,582,251 9,870,918 57,890,528 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 627 CITY OF PALO ALTO Er—m.-i- '_ tom- wa•11'1 1 agei VAN Ci 1V � I ■ O = , i ssa nt os , 2016-03-0816:3626 Water Fund Map 2017-2021(hwmapstgis$\gistadmin\Perso natiwtview.mdb) Thi s doc ument is a graphic r epresentation only of b est available sources . The City of Palo Alto as sumes no r esponsibility for any error s. ©1989 to 2016 City of P alo Alt o WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 629 CITY OF PALO ALTO WATER FUND Customer Connections WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 631 WATER FUND Installation of 8" HDPE pipe by directional drilling method Fund: Water Fund - Operating Category: Customer Connections Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -80013 Water System Customer Connections Description This project allows for improvements that include new main extensions, valves, domestic ser- vices, meters on upgraded services, backflow devices, fire services, and fire hydrants. Justification System extensions are required to provide service to new customers and to serve existing cus- tomers requesting expanded service. Significant Changes This project was previously titled "Water System Extensions". As part of the Fiscal Year 2015 budget, this project has been re -titled to "Water System, Customer Connections" to more accu- rately reflect the work done with this funding. Func ing Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Other Water Fund Total N/A N/A N/A 460,000 3,000 463,000 463,000 0 463,000 Ex 690,000 0 690,000 710,700 0 710,700 732,021 0 732,021 753,981 0 753,981 eenciture Schedule 776,601 0 776,601 3,663,303 0 3,663,303 0 0 0 N/A N/A N/A Project Phase Prior Years FY 2016 Budget FY2016 Est. 690,000 710,700 FY 2019 753,981 FY 2021 5Year CIP Beyond 5 Total Year CIP Total Construction Total N/A N/A 463,000 463,000 690,000 710,700 732,021 753,981 776,601 3,663,303 463,000 463,000 732,021 776,601 3,663,303 0 N/A N/A 632 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WATER FUND Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-19 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 633 CITY OF PALO ALTO WATER FUND System Improvements WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 635 WATER FUND Construction of El Camino Park Reservoir Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2008 Initial Project Completion: Summer 2012 Revised Project Start: Spring 2010 Revised Project Completion: Summer 2017 Project Number: WS -08002 Emergency Water Supply Project Description The Emergency Water Supply and Storage Project includes the installation of three new wells, rehabilitation of five existing wells, rehabilitation of the Mayfield Pump Station and construction of a new water storage reservoir and pump station at El Camino Park. The work to be per- formed under this project includes the demolition of the existing mechanical and electrical equipment, well buildings and hardscape and construction of new mechanical and electrical equipment, utility piping, and hardscape at each well site. New water, storm and electrical utili- ties will be installed and connected to the City's existing distribution systems. Once completed, the five rehabilitated wells will supply water to the City's distribution system during emergen- cies that disrupt the normal water supplies. Justification This project is needed to meet minimum emergency water demand, as recommended by the California Department of Health Services (DHS). As defined by DHS, an emergency is the shut- down of the City of Palo Alto's water source, the San Francisco Public Utility Commission (SFPUC) aqueduct system, The recommended three new wells, in conjunction with the rehabili- tated existing wells, new and existing reservoirs and pump stations will be capable of delivering a stable emergency water supply to Palo Alto residents and utility customers. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Water Fund Total 34,481,719 779,712 508,504 271,208 34,481,719 779,712 508,504 271,208 0 0 0 0 0 O 271,208 O 271,208 O 35,261,431 O 35,261,431 636 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WATER FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 0 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Design 27,585,375 779,712 508,504 271,208 6,896,343 0 0 0 0 0 0 O 271,208 0 0 O 28,365,087 0 6,896,343 Total 34,481,718 779,712 508,504 271,208 0 0 0 O 271,208 O 35,261,430 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-20 Program: N-25 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 637 WATER FUND Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2014 Initial Project Completion: Winter 2017 Revised Project Start: Revised Project Completion: Project Number: WS -09000 Seismic Upgrade, Boronda Reservoir, December 2014 Seismic Water System Upgrades Description This project will provide structural reinforcement for the Monte Bello, Corte Madera, Park, Boronda, and Dahl reservoirs to improve earthquake resistance in compliance with the Ameri- can Society of Civil Engineers (ASCE 7) seismic codes. Work at the reservoir sites will also include the installation of: seismic shut off valves, flexible joints at the inlet/outlet piping con- nections, backup power supplies, the relocation of overflow pipes, and reinforcement of interior pipe columns. Justification Palo Alto's water tanks have no protection from water loss in a seismic event. If an earthquake causes a significant water leak, various impacts such as loss of water for fire fighting purposes, loss of water storage for drinking, property damage from flooding, environmental damages, and possible mudslides causing significant property damage could occur. The seismic protection systems will preserve potable water after a seismic event. Func ing Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Water Fund Total 714,139 5,407,094 3,525,997 1,881,097 714,139 5,407,094 3,525,997 1,881,097 0 0 0 0 0 1,881,097 0 1,881,097 0 6,121,233 0 6,121,233 638 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WATER FUND Expenditure Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction 571,311 5,013,907 3,525,997 1,881,097 0 0 0 O 1,881,097 O 5,978,405 Design 142,827 0 0 0 0 0 0 0 0 0 142,827 Total 714,138 5,013,907 3,525,997 1,881,097 0 0 0 O 1,881,097 O 6,121,232 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-19 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Planning and Transportation Section: Local Landuse and Growth Management Goal: L-1 Commission Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 639 WATER FUND Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -11003 Installation of a new fire hydrant with FlowGuard fire hydrant check valve Water Distribution System Improvements Description This project provides funds as needed to improve water distribution system deliverability and reliability. Typical activities include: installing restraining joints at critical pipelines and bridge crossings, increasing the size of inadequate facilities, system leakage surveys, network model- ing, and fire flow studies or other system improvements as required. Justification Water distribution system reliability and adequate capacity are critical to providing a high level of service to customers in Palo Alto. Continuous evaluation of system needs and making required improvements is necessary to maintain adequate quantities of quality water, meeting local, state, and federal safe drinking water standards. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Water Fund Total N/A 210,606 84,024 865,582 247,000 254,000 261,620 269,469 1,897,671 N/A 210,606 84,024 865,582 247,000 254,000 261,620 269,469 1,897,671 0 N/A N/A 640 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WATER FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Total N/A 210,606 84,024 865,582 247,000 254,000 261,620 269,469 1,897,671 N/A 210,606 84,024 865,582 247,000 254,000 261,620 269,469 1,897,671 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-19 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 641 WATER FUND 16" HDPE pipe being fused prior to installation Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -13002 Water General Equipment/Tools Description This funding allows for the acquisition of new equipment and tools, the replacement of existing fusion equipment, and other associated tools, annually. The fusion equipment is used to fuse together pipe joints in the City's water distribution system. Justification As the equipment ages, the quality of the fusion joints begins to decline, and the operators must spend more time scraping, aligning, and fusing construction joints. In order to maintain high quality standards for the installation of the City's water distribution mains, along with the associated service standards and worker safety and productivity measures, equipment and tools are required to be upgraded on an annual basis. Significant Changes 2015-2019 CIP: Project was retitled from "Water Fusion and General Equipment/Tools". Funding Sources Schedule Funding Source N/A FY 2016 Budget FY 2017 FY 2018 50,000 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Water Fund Total 50,000 N/A 50,000 0 70,685 0 70,685 50,000 50,000 50,000 50,000 270,685 50,000 50,000 50,000 270,685 0 0 N/A N/A 642 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WATER FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 50,000 50,000 50,000 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Other Total N/A 50,000 N/A 50,000 0 70,685 50,000 270,685 0 70,685 50,000 50,000 50,000 50,000 270,685 0 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 643 WATER FUND 5/8" Badger water meter Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -80015 Water Meters Description This funding allows for the purchase of meters for new customers, upgrading meters for current customers, installing meter bypasses, and replacing obsolete meters that are no longer repair- able. This funding also allows for annual testing and calibration of select meters each year. Justification This project will maintain meter accuracy, reliability, and stock meter equipment and replace- ment parts. Meter replacements enhance information on system water volume; align the Utility's ten-year meter testing and replacement cycle in accordance with industry -standard best man- agement practices; and provide accurate data for the Water Utility billing system. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget 282,908 FY 2017 FY 2018 FY 201.' FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Water Fund Total N/A 635,457 817,092 565,000 500,000 515,000 530,450 2,927,542 N/A 635,457 282,908 817,092 565,000 500,000 515,000 530,450 2,927,542 Expenciture Schec ule 0 0 N/A N/A Project Phase Prior Years FY 2016 Budget FY2016 Est. 817,092 FY 2018 500,000 515,000 5 Year CIP FY 2021 Total Beyond 5 Year CIP Total Construction Total N/A N/A 635,457 282,908 817,092 565,000 500,000 515,000 530,450 2,927,542 635,457 282,908 565,000 530,450 2,927,542 0 0 N/A N/A 644 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WATER FUND Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-19 Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 645 Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2011 Initial Project Completion: Spring 2015 Revised Project Start: Revised Project Completion: Fall 2017 Project Number: WS -07001 Recycled water piping Water Recycling Facilities Description This funding allows the City of Palo Alto to fund a consultant to prepare a business plan, pre- pare a preliminary design, and secure funding options for an expansion of the existing recycled water delivery system in the City. The pipeline will serve primarily the Stanford Research Park and provide an alternative supply source of 1,000 acre feet or 435,600 CCF per year. For con- text this represents roughly 10% of Palo Alto's total water consumption in 2015. A key part of the proposed business plan will be evaluating potential alternative uses of the new pipeline to serve future needs in Direct Potable Reuse, and Indirect Potable Reuse. This new more detailed plan follows the successful completion and certification of the project's environmental impact report in September 2015. The next phase of the project is to evaluate the results of this business plan and other deliverables, and pending a satisfactory assessment, move forward with the full design work of the proposed expansion of the recycled water delivery system. Justification Palo Alto is aggressively pursuing all options to meet future water supply needs. Recycled water provides a stable, drought -proof supply of water that replaces the need to use Hetch Het- chy potable supplies for irrigation purposes and other non -potable uses. In anticipation of extended periods of drought and mandatory potable water reduction imposed by the State, the City is evaluating a wide range of alternative water supplies. Recycled water and groundwater are two such resources that are interrelated in their development and potential. Therefore, the City is taking an integrated approach to evaluating non -potable recycled water, shallow aquifer groundwater, deep aquifer groundwater, and Direct Potable Reuse and Indirect Potable Reuse. 646 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WATER FUND The end product will be a recycled water strategic plan for the most flexible and robust use of these resources. Significant Changes While staff has addressed many issues regarding a future recycled water project including the completion and certification by the Council of the projectis environmental impact report (EIR), the replacement of high quality potable water with recycled water remains a concern for the landscape community among others. Completion of the environmental document was essential for securing Federal or State grant or loan funding for the construction of the project, and now the City of Palo Alto needs to reassess a more exhaustive number of potential end uses, assess customer demand, prepare a business plan, finish a preliminary design, and secure funding. Funding Source Water Fund Total Project Phase Construction Design Total Prior Years 408,983 Func FY 2016 FY2016 Budget Est. 243,716 ing Sources Schedule 0 50,358 393,358 408,983 243,716 50,358 393,358 Prior Years 327,186 81, 796 408,982 FY 2016 Budget 243,716 0 243,716 0 FY 2019 0 0 FY 2020 Expenciture Schedule FY2016 Est. 50,358 FY 2017 393,358 0 0 50,358 393,358 FY 2018 0 0 0 FY 2019 0 0 0 0 0 FY 2020 0 0 0 FY 2021 5 Year CIP Total O 393,358 O 393,358 FY 2021 5Year CIP To O 393,358 0 0 O 393,358 Beyond 5 Year CIP Total 0 852,699 O 852,699 Beyond 5 Year CIP Total O 770,902 O 81,796 O 852,698 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-20 Program: N-26 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 647 WATER FUND Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Fall 2006 Initial Project Completion: Summer 2008 Revised Project Start: Summer 2014 Revised Project Completion: Winter 2017 Project Number: WS -07000 Siesmic Upgrade, Arastradero Turnout, June 2010 Water Regulation Station Improvements Description This project will improve fourteen underground vaults and two above -ground water regulation facility locations. The improvements include: supervisory control and data acquisition (SCADA) chloramine monitors, pipe coating, wall sealing/painting, vault door replacement, lighting, valve replacement, and electrical upgrades. Justification These critical components in the water system require various improvements to increase reli- ability, safety and to prolong their service life. The San Francisco Public Utility Commission (SFPUC) turnouts are the main source of water supply to Palo Alto residents and need mainte- nance improvements. The pressure regulating stations protect pipelines from over -pressuriza- tion, which prevents water main breaks and customer outages. The electrical systems for these facilities need to be improved for staff safety. Supplemental Information The work locations of this project include Page Mill, Arastradero, California, Charleston, Mayfield, Hillview, Hewlett, Foothill 6, Foothill 7, Corte Madera, Boronda, Park, Dahl, Montebello vaults, Dahl booster and Lytton pump station. 648 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Water Fund Total Prior Years FY 2016 Budget FY2016 Est. 40,416 1,903,156 1,581,718 135,541 0 0 0 40,416 1,903,156 1,581,718 135,541 0 0 Expenciture Schedule 0 FY 2021 S Year CIP Beyond 5 Total Year CIP O 135,541 O 135,541 Total O 1,757,675 O 1,757,675 Project Phase Construction Design Total Prior Years FY 2016 Budget FY2016 Est. 32,333 1,903,156 1,581,718 8,083 0 0 40,416 1,903,156 1,581,718 FY 2017 135,541 0 135,541 FY 2018 0 0 0 FY 2019 0 0 0 FY 2020 0 0 0 FY 2021 5 Year CIP Total O 135,541 O 0 O 135,541 Beyond 5 Year CIP Total O 1,749,592 O 8,083 O 1,757,675 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-20 Program: N-24 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 649 WATER FUND Seismic Upgrade, Dahl Reservoir, May 2006 Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2008 Initial Project Completion: Spring 2009 Revised Project Start: Summer 2013 Revised Project Completion: Summer 2015 Project Number: WS -08001 Water Reservoir Coating Improvements Description This project will remove and replace the coatings on the interiors and exteriors of the City's four foothill steel water reservoirs. Detailed inspection of the remaining metal structural compo- nents will be made after the coatings are completely removed. Minor strengthening of the struc- tural components is expected. Justification Recent coating inspection of the interiors showed signs of heavy rusting on the interior walls, roof, and support beams on each of the steel reservoirs. The reservoirs' coatings need to be replaced to extend the life of the reservoir structures. Supplemental Information These reservoirs were last coated in 1995. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. 320,682 0 0 0 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Water Fund Total 42,869 2,098,314 2,170,820 42,869 2,098,314 2,170,820 320,682 0 0 O 320,682 O 320,682 O 2,534,371 O 2,534,371 650 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WATER FUND Expenditure Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction 34,295 2,098,314 2,170,820 320,682 0 0 0 O 320,682 O 2,525,797 Design 8,573 0 0 0 0 0 0 0 0 0 8,573 Total 42,868 2,098,314 2,170,820 320,682 0 0 0 O 320,682 O 2,534,370 Relationship to Comprehensive Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Plan Secondary Connection Section: Local Landuse and Growth Management Goal: L-1 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 651 WATER FUND Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -80014 Newly installed fire hydrant service line and assembly on Greenwood Avenue Water Service Hydrant Replacement Description This project replaces system control valves, deteriorated galvanized service lines, lead goose- necks, and fire hydrant valves and assemblies as a result of Fire Department flow testing; upgrades fire hydrants in main replacement project areas; and replaces existing undersized or deteriorated copper water services. Upgrading hydrants and system control valves is consistent with fire protection policies. Justification In order to maintain a high water quality standard for Palo Alto's water supplies, it is necessary to replace old, lead, galvanized, and corroded copper water service lines when found. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget 100,000 FY 2017 FY 2018 424,360 FY 2020 FY 2021 5YearCIP Beyond 5 Total Year CIP Total Water Fund Total N/A 244,869 400,000 412,000 437,091 450,204 2,123,655 N/A 244,869 100,000 400,000 412,000 424,360 437,091 450,204 2,123,655 Expenciture Schec ule 0 0 N/A N/A Project Phase Prior Years FY 2016 Budget FY2016 Est. 400,000 FY 2018 424,360 437,091 5 Year CIP FY 2021 Total Beyond 5 Year CIP Total Construction Total N/A N/A 244,869 100,000 400,000 412,000 424,360 437,091 450,204 2,123,655 244,869 100,000 412,000 450,204 2,123,655 0 0 N/A N/A 652 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WATER FUND Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-19 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 653 Strategic r Vision ++Steps — Asset Inventory Condition Assessments Asst Valuation & Financial Analysis Asset Condition Assessment Risks/Costs 0&MJCIP Integration Step 2 Strategic Decision Analysis Implementation 1� J Optional Facilities Planning Asset management and utility replacement planning flow chart Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2015 Initial Project Completion: Fall 2015 Revised Project Start: Revised Project Completion: Fall 2016 Project Number: WS -15004 Water System Master Plan Description The primary objective of the City of Palo Alto 2015 Water System Master Plan is to identify and present capital improvements and replacement rates required to ensure optimal reliability levels of service to the existing distribution and transmission conveyance system. Further, the Plan serves as a guide for long-range capital improvement planning for improvements to ensure the community has a reliable water delivery system for years to come. The scope of work for this project entails seismic evaluation of the water transmission system, condition assessment of both the transmission and distribution system, optimal replacement and/or rehabilitation rates, and construction methods based on pipe material coupled with a master operations and main- tenance plan. The Master Plan will integrate with the City's existing asset management GIS/ Topobase platform in order to establish a strategic capital improvement plan which stabilizes water rates. Justification Water conveyance system reliability and adequate capacity are critical to providing a high level of service to customers in Palo Alto. Rate stabilization through strategic capital improvements to the water conveyance system is essential. Continuous evaluation of system needs through condition assessment and seismic vulnerability improvements must be conducted to maintain high level of service reliability factoring lifecycle costing, meeting local, state, and federal safe drinking water standards 654 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Water Fund Total Prior Years 192,207 FY 2016 Budget 307,793 FY2016 Est. 152,273 155, 520 0 0 0 192,207 307,793 152,273 155,520 0 0 Expenciture Schedule 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total O 155,520 0 500,000 O 155,520 0 500,000 Project Phase Construction Design Total Prior Years 153,765 38,442 192,207 FY 2016 Budget 307,793 0 307,793 FY2016 Est. 152,273 0 152,273 FY 2017 155,520 0 155,520 FY 2018 0 0 0 FY 2019 0 0 0 FY 2020 0 0 0 5 Year CIP Total Beyond 5 Year CIP 0 155,520 0 0 0 0 O 155,520 0 Total 461,558 38,442 500,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-19 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 655 WATER FUND Fund: Water Fund - Operating Category: System Improvements Project Location: Various locations Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -11004 Installation of 8" HDPE pipe and valve between two main connection points on El Camino Real at El Camino Way Water System Supply Improvements Description This project provides funding, as needed, to improve the City's water distribution system. This system includes: connection facilities between the City's and the San Francisco Public Utility Commission's pipelines, emergency water wells within the City, pumping stations, water reser- voirs, and pipelines. Justification It is critical that the City has an adequate supply of water that meets federal and state drinking water requirements. To meet these objectives, the City must continually evaluate the system and make improvements when they are required. Supplemental Information Typical activities performed under this project include: piping modifications, equipment replacements associated with water delivery, Supervisory Control software upgrades, system modifications for water system quality compliance, implementation of an asset management system, conditional assessment of the reliability of transmission mains, and security system installations. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Water Fund Total N/A 158,076 140,376 256,700 247,000 254,000 261,620 269,469 1,288,789 N/A 158,076 140,376 256,700 247,000 254,000 261,620 269,469 1,288,789 0 0 N/A N/A 656 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WATER FUND Ex aenciture Schedule Prior Project Phase Years FY 2016 Budget FY2016 Est. 256,700 247,000 254,000 261,620 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Construction Total N/A 158,076 140,376 269,469 1,288,789 N/A 158,076 140,376 256,700 247,000 254,000 261,620 269,469 1,288,789 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-19 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. N/A N/A WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 657 WATER FUND Fund: Water Fund - Operating Category: System Improvements Project Location: Software maintenance & update Managing Department: Utilities Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: WS -02014 Water, Gas, Wastewater Utility GIS Data Description This funding covers the annual maintenance and support contract to improve the ability of Util- ities Department staff to use the Geographic Information System (GIS). As with other GIS activ- ities, continuing the completion of data -related tasks is the primary emphasis. Because field personnel still need accurate paper maps in the field, standard map books will be produced that meet their specific needs. Funding is also included to improve the GIS user interface to better serve the unique requirements of Utility Department users. Justification The GIS program is used for interfacing with modeling software to perform engineering analysis and master planning; developing and prioritizing cost-effective capital improvement designs; and asset management of the City's utility enterprise system; thereby enhancing the level of service to utility customers. 658 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Transfer from Gas Fund Transfer from Wastewater Treatment Fund Water Fund Total Project Phase Construction Total Prior Years FY 2016 Budget FY2016 Est. FY 2019 FY 2021 5 Year CIP Beyond 5 Total Year CIP N/A 110,917 110,917 122,009 134,209 147,630 152,059 156,621 712,528 N/A 110,917 110,917 122,009 134,209 147,630 152,059 156,621 712,528 0 0 Total N/A N/A N/A 166,004 110,916 122,007 134,210 147,630 152,059 156,620 712,526 0 N/A N/A 387,838 332,750 366,025 402,628 442,890 456,177 469,862 2,137,582 0 N/A Expenc Prior FY 2016 FY2016 Years Budget Est. N/A 387,838 332,750 iture Schedule 366,025 402,628 442,890 456,177 FY 2021 5 Year CIP Total 469,862 2,137.582 N/A 387,838 332,750 366,025 402,628 442,890 456,177 469,862 2,137,582 Beyond 5 Year CIP Total 0 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Transportation Section: Reducing Auto Use Goal: T-1 Policy: T-2 Program: T-10 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 659 CITY OF PALO ALTO WATER FUND Water Main Replacements WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 661 16" HDPE pipe ready to be installed Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Spring 2011 Initial Project Completion: Spring 2012 Revised Project Start: Summer 2015 Revised Project Completion: Winter 2017 Project Number: WS -11000 Water Main Replacement -Project 25 Description Funding for this project will provide for the installation of approximately 11,872 linear feet of new High Density Polyethylene (HDPE) water mains, 225 new HDPE water services, 19 new fire hydrants and reconnection of 1 existing fire service within the City limits of Palo Alto. The proj- ect will replace mains and services on various streets, including streets in University South and the Leland Manor/Garland subdivisions. Justification Replacing the water distribution system mains with HDPE pipe will eliminate leaks in the project area, increase the reliability of the water distribution system, improve the quality of supplied water, and increase the required flow and pressure for fire protection. Significant Changes Two prior solicitations signaled changes in cost and availability in the current bidding environ- ment due to large demand of construction work in the Bay Area. Therefore, staff had to reduce the the work scope during each bid solicitation in an effort to solicit bids that would stay within the project budget, without compromising safety. The construction contract has been awarded and projected project duration is 180 days. Funding Sources Schedule Prior Funding Source Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 SYear CIP FY 2021 Total Beyond 5 Year CIP Total Water Fund Total 587,197 4,857,873 4,132,487 725,386 587,197 4,857,873 4,132,487 725,386 0 0 0 0 0 0 O 725,386 O 725,386 O 5,445,070 O 5,445,070 662 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WATER FUND Expenditure Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction 469,757 4,857,873 4,132,487 725,386 0 0 0 O 725,386 O 5,327,630 Design 117,439 0 0 0 0 0 0 0 0 0 117,439 Total 587,196 4,857,873 4,132,487 725,386 0 0 0 O 725,386 O 5,445,069 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-20 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 663 16" HDPE pipe ready to be installed Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2015 Initial Project Completion: Winter 2017 Revised Project Start: Revised Project Completion: Project Number: WS -12001 Water Main Replacement -Project 26 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Year 2016. Mains are selected by researching the maintenance history of the system and identifying those that are undersized, corroded, and subject to breaks. The proj- ect scope includes approximately 9,708 linear feet (which represents 0.8% of the City's Water distribution system) of mains and services on various streets within the City, including areas in University Park and Downtown North. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Significant Changes Water Main Replacement Project 26 was delayed due to recent increases in construction cost which has required the department to reduce the scope of the project. 664 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WATER FUND Funding Sources Schedule Funding Source Water Fund Total Prior Years FY 2016 Budget 65,939 5,954,255 65,939 5,954,255 FY2016 Est. 0 49,766 5,904,489 49,766 5,904,489 0 FY 2019 0 0 0 Expenciture Schedule 0 FY 2021 S Year CIP Beyond 5 Total Year CIP O 5,904,489 O 5,904,489 Total O 6,020,194 O 6,020,194 Project Phase Construction Design Total Prior Years FY 2016 Budget 52,751 5,954,255 13,187 0 65,938 5,954,255 FY2016 Est. FY 2017 49,766 5,904,489 0 0 49,766 5,904,489 FY 2018 0 0 0 FY 2019 0 0 0 FY 2020 0 0 0 5 Year CIP Total O 5,904,489 0 0 O 5,904,489 Beyond 5 Year CIP Total O 6,007,006 O 13,187 O 6,020,193 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-20 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 665 WATER FUND Installed 16" HDPE pipe waiting to be backfilled Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2016 Initial Project Completion: Winter 2018 Revised Project Start: Revised Project Completion: Project Number: WS -13001 Water Main Replacement -Project 27 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2016 and 2017. Mains are selected by researching the mainte- nance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approximately 29,340 linear feet (which represents 2.3% of the City's Water distribution system) of mains and services on various streets within the City, including areas in Downtown North, University South and Professorville neighborhoods. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Funding Source Water Fund Total Prior Years Funding Sources Schedule FY 2016 Budget O 568,065 O 568,065 FY2016 Est. FY 2017 42,500 6,206,216 42,500 6,206,216 FY 2018 0 0 FY 2019 0 0 FY 2020 0 0 FY 2021 5 Year CIP Total O 6,206,216 O 6,206,216 Beyond 5 Year CIP Total O 6,248,716 O 6,248,716 666 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WATER FUND Expenditure Schedule Prior FY 2016 Project Phase Years Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Beyond 5 Total Year CIP Total Construction 0 0 0 5,680,651 0 0 0 O 5,680,651 O 5,680,651 Design O 568,065 42,500 525,565 0 0 0 0 525,565 0 568,065 Total O 568,065 42,500 6,206,216 0 0 0 O 6,206,216 O 6,248,716 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-20 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 667 WATER FUND New HDPE main connecting to side street with new valve Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2017 Initial Project Completion: Winter 2019 Revised Project Start: Revised Project Completion: Project Number: WS -14001 Water Main Replacement -Project 28 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2017 and 2018. Mains are selected by researching the mainte- nance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approximately 14,754 linear feet (which represents 1.2% of the City's Water distribution system) of mains and services on various streets within the City, including areas in Old Palo Alto. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Water Fund Total 0 0 0 0 O 585,107 5,851,070 O 585,107 5,851,070 0 0 0 0 O 6,436,177 O 6,436,177 O 6,436,177 O 6,436,177 668 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WATER FUND Expenditure Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction 0 0 0 0 5,851,070 0 0 O 5,851,070 O 5,851,070 Design 0 0 O 585,107 0 0 0 0 585,107 0 585,107 Total 0 0 O 585,107 5,851,070 0 0 O 6,436,177 O 6,436,177 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-20 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 669 16" HDPE pipe ready to be installed by open trench method Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Various locations Managing Department: Utilities Initial Project Start: Summer 2018 Initial Project Completion: Winter 2020 Revised Project Start: Revised Project Completion: Project Number: WS -15002 Water Main Replacement -Project 29 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2018 and 2019. Mains are selected by researching the mainte- nance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approximately 12,523 linear feet (which represents 1.0% of the City's Water distribution system) of mains and services on various streets within the City, including areas in Leland Manor neighborhood. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Funding Source Prior Years Funding Sources Schedule FY 2016 Budget FY2016 Est. FY 2017 FY 2018 kV 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP r� Water Fund Total 0 0 0 0 0 0 O 602,660 6,026,602 O 602,660 6,026,602 0 0 O 6,629,262 O 6,629,262 O 6,629,262 O 6,629,262 670 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WATER FUND Expenditure Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction 0 0 0 0 6,026,602 0 O 6,026,602 O 6,026,602 Design 0 0 0 0 602,660 0 0 0 602,660 0 602,660 Total 0 0 0 0 602,660 6,026,602 0 O 6,629,262 O 6,629,262 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-18 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-25 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 671 WATER FUND HDPE pipe waiting to be fused Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Managing Department: Utilities Initial Project Start: Summer 2019 Initial Project Completion: Winter 2021 Revised Project Start: Revised Project Completion: Project Number: WS -16001 Water Main Replacement -Project 30 Description This project will fund the design and replacement of structurally deficient water mains and appurtenances in Fiscal Years 2019 and 2020. Mains are selected by researching the mainte- nance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope includes approximately 16,943 linear feet (which represents 1.4% of the City's Water distribution system) of mains and services on various streets within the City, including areas in Midtown West and Palo Verde. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Water Fund Total 0 0 0 0 0 0 0 0 O 620,740 6,207,400 O 620,740 6,207,400 O 6,828,140 O 6,828,140 O 6,828,140 O 6,828,140 672 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WATER FUND Expenditure Schedule Prior FY 2016 Project Phase Years Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Beyond 5 Total Year CIP Total Construction 0 0 0 0 0 6,207,400 O 6,207,400 O 6,207,400 Design 0 0 0 0 O 620,740 0 O 620,740 0 620,740 Total 0 0 0 0 O 620,740 6,207,400 O 6,828,140 O 6,828,140 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-20 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 673 WATER FUND Installed 16" HDPE pipe waiting to be backfilled Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Various Locations Managing Department: Utilities Initial Project Start: Summer 2020 Initial Project Completion: Winter 2022 Revised Project Start: Revised Project Completion: Project Number: WS -19001 Water Main Replacement -Project 31 Description Funding for this project is a placeholder that will allow for the design and replacement of struc- turally deficient water mains and appurtenances in Fiscal Years 2020 and 2021. Mains are selected by researching the maintenance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope is as yet undetermined but may include 15,000 - 25,000 linear feet of mains and services on various streets within the City. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Funding Source Water Fund Funding Sources Schedule FY 2016 Budget 0 FY2016 Est. 0 FY 2017 0 0 FY 2018 0 0 FY 2019 FY 2020 FY 2021 5 Year CIP Total O 639,362 6,396,320 7,035,682 O 639,362 6,396,320 7,035,682 Beyond 5 Year CIP Total O 7,035,682 O 7,035,682 674 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WATER FUND Expenditure Schedule Prior FY 2016 Project Phase Years Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Beyond 5 Total Year CIP Total Construction 0 0 0 0 0 0 6,396,320 6,396,320 O 6,396,320 Design 0 0 0 0 0 O 639,362 0 639,362 0 639,362 Total 0 0 0 0 0 O 639,362 6,396,320 7,035,682 O 7,035,682 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-20 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 675 WATER FUND Installed 16" HDPE pipe waiting to be backfilled Fund: Water Fund - Operating Category: Water Main Replacements Project Location: Various Locations Managing Department: Utilities Initial Project Start: Summer 2021 Initial Project Completion: Winter 2023 Revised Project Start: Revised Project Completion: Project Number: WS -20000 Water Main Replacement -Project 32 Description Funding for this project is a placeholder that will allow for the design and replacement of struc- turally deficient water mains and appurtenances in Fiscal Years 2021 and 2022. Mains are selected by researching the maintenance history of the system and identifying those that are undersized, corroded, and subject to breaks. The project scope is as yet undetermined but may include 15,000 - 25,000 linear feet of mains and services on various streets within the City. Justification Some mains are inadequate in size to supply required flows and pressures for fire protection, and others are subject to recurring breaks. Supplemental Information Each year the projects are re-evaluated and the highest priority is given to the most deterio- rated portions of the system. Linear footage and locations are subject to change, please refer to the City of Palo Alto Utilities webpage to confirm project details. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Water Fund Total 0 0 0 0 0 0 0 0 O 658,543 O 658,543 658,543 658,543 O 658,543 O 658,543 676 WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET WATER FUND Expenditure Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction 0 0 0 0 0 0 0 0 6,588,210 6,588,210 Design 0 0 0 0 0 0 0 658,543 658,543 0 658,543 Total 0 0 0 0 0 0 0 658,543 658,543 6,588,210 7,246,753 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-20 Relationship to Comprehensive Potential Board/Commission Plan Secondary Connection Element: Natural Environment Section: Water Resources Goal: N-4 Policy: N-19 Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15302. WATER FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 677 678 CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET INTERNAL SERVICE FUND PROJECTS CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 679 CITY OF PALO ALTO TECHNOLOGY FUND CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 681 CITY OF PALO ALTO TECHNOLOGY FUND Overview The Technology Fund accounts for expenses associated with citywide Information Technology activities. Technology Fund capital projects enhance service delivery to the community and to City staff through the delivery and implementation of information technology infrastructure. It is important to note that all expenditures in the Technology Fund are reimbursed by transfers from the funds benefiting from the services and purchases incurred in the fund. Overall, a total of fourteen capital projects are programmed over the 5 year Capital Improvement Program (CIP), with nearly three quarters of the funding included in Fiscal Year 2017 ($4.9 million out of a total $6.1 million in the CIP). The projects outlined in the capital program represent only a small subset of the total number of technology projects delivered to the City, as most technol- ogy projects are funded through the operating budget and do not meet the criteria of a capital project. Please refer to the Adopted Operating budget for additional information on Informa- tion Technology operating projects. The budget for the Technology Fund Capital Improvement Program is accounted for in two separate categories: Citywide Technology Upgrades and Department Technology Upgrades and Improvements. Citywide Technology Upgrades $6,000,000 $4,000,000 Technology Fund Capital Expenditures This Citywide Technology Upgrades category includes • t projects that benefit multiple $2,000,000 1 City departments. They tend to t have a larger scope and thus �` entail more coordination and • $o ' r U complexity. For the 2017-2021 2013 2015 FY 2017 FY 2019 FY 2021 Capital Improvement Program, Actuals Actuals Adopted Projected Projected $3.9 million is allocated within this category, of which over $2.0 million represents funding approved by the City Council in prior years. Recent Accomplishments: ▪ Information Security risk assessment has been completed and next steps identified. • Assessment of a new Enterprise Asset Management System (EAMS) to capture operating and capital maintenance budgetary needs has been completed. • Upgraded existing phone equipment at all City Fire Stations to new VoIP phones. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 683 TECHNOLOGY FUND 2017-2021 Capital Improvement Program Recurring Projects: There is one recurring Citywide Technology Upgrade project within this category: • Radio Infrastructure Replacement. This project, which is funded by annual transfers from the General Fund and various enterprise funds, allows for the replacement of various items in the City's telecommunications infrastructure inventory. Most recently, the City has participated with 14 other local agencies in an effort organized by the Silicon Valley Regional Interoperability Authority (SVRIA) to move towards a county -wide 700 Mhz radio communication system. It is anticipated that the City's share for this project will be $4.2 million (General Fund: $2.8 million; Utility Funds: $1.4 million). As with the General Fund, the remaining share will be funded in future years as the costs associated with this project are refined. Non -Recurring Projects: • Telephone System Replacement: This project allows for an analysis and assessment of current and future requirements for voice -related communications within the City. The new telephone system, Avaya, was implemented at the end of 2012. The remaining funds from this CIP will be used to upgrade any remaining legacy phone equipment, hardware and/or software. The Adopted CIP includes $0.1 million for the completion of this project. • IT Disaster Recovery: This initiative identifies and addresses gaps in business continuity that when completed, will benefit the entire City. The Adopted CIP includes $0.1 million for the completion of this project. • Infrastructure Management System: As a result of a recommendation from the Infrastructure Blue Ribbon Commission (IBRC), the Public Works department in conjunction with the Information Technology department are implementing an Enterprise Asset Management Solution (EAMS). The Adopted CIP includes $0.1 million for the completion of this project. • Interactive Voice Response: This project will purchase and implement an Interactive Voice Response (IVR) system for the Utilities Department. The IVR system will supplement and work in conjunction with the Utilities customer service call center Automated Call Distribution (ACD) system in order to enhance the Utilities department customer service call center operations. The Adopted CIP includes $0.1 million for the completion of this project. Department Technology Upgrac Improvements es anc The Department Technology Upgrades category includes projects that benefit one or a limited number of City departments. For the 2017-2021 Capital Improvement Program, $2.3 million is programmed within this category. All funding for this category was approved by the City Coun- cil in prior years. Recent Accomplishments: • Creation of a functioning Geographic Information System and Accela interface . Development of expired permit notification through the Accela permitting system 684 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET TECHNOLOGY FUND • Upgraded from Accela Classic to Accela V360 permitting system • Launched an inspection scheduling app used by the public that allows customers to view or schedule their own building inspections • Launched Green Halo project to assist sign-up and tracking of recycling activities 2017-2021 Capital Improvement Program Recurring Projects: The 2017-2021 Adopted CIP includes one recurring project within this category: ▪ Utilities Customer Bill System Continuous Improvements: This project allows for enhancements to the Utilities Billing system particularly in response to new legislative, regulatory and security requirements. Other system enhancements may include third party or hosted services for bill printing and invoicing, customer self-service portal (My Utilities Account) and reporting. This project will continue to be recurring until an upgrade or replacement of the ERP and Utilities Billing system are completed. After the systems are implemented, the project will be reevaluated to determine if recurring funding is required ($0.2 million). Non -Recurring Projects: • Public Safety Computer -Aided Dispatch Replacement: The old Public Safety CAD system, PSSI, was replaced by the Intergraph CAD system. This replacement was a Tri-City coordinated effort between Mountain View, Los Altos, and Palo Alto. The Adopted CIP includes $0.4 million for the completion of this project. ▪ Fire Mobile Data: This project will install mobile data computer technology in the new ambulances being procured in the Fire Department. This will allow for the access of fire hazardous materials and other information, mapping capabilities, uploading of reports, and the exchange of information between the Dispatch Center, Emergency Operations Center, and the field. The Adopted CIP includes $0.01 million for the completion of this project. • Development Center Blueprint Technology Enhancements: This project allows for the introduction of new technologies to support business processes, in an exercise to optimize and greatly improve customer service, at the Development Center. Major enhancements to the existing Accela permitting system are included in this initiative. The Adopted CIP includes $0.6 million for the completion of this project. • Permit Information Tracking System: This project implements and updates a multi -module automated Permit Tracking system. The system is used to track and monitor many types of permits and other activities such as applications, planning entitlements, building and public works permits, licenses, inspections, and code enforcement cases. The Adopted CIP includes $0.07 million for the completion of this project. • Library RFID Implementation: This project will implement radio frequency identification (RFID) technology for use in circulating and managing library collections.The Adopted CIP includes $0.3 million for the completion of this project. • Library Computer System Software: The procurement of a new Library Computer System or also referred to as an ILS (Integrated Library System) was completed. The implementation of the ILS will be completed in the latter part of this fiscal year. The Adopted CIP includes $0.2 million for the completion of this project. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 685 TECHNOLOGY FUND • Virtual Library Branch: The Library Department will explore options to procure an off -the - shelf or custom developed virtual branch of the library. The Adopted CIP includes $0.2 million for the completion of this project. • Mobile In -Car Video: This project includes upgrading the Mobile In -Car Video System of the entire police department fleet (28 vehicles), testing of nine body -worn cameras by the Traffic Safety Team and patrol officers, and the outfitting of one Fire Service vehicle with a Mobile In -Car Video System. The Adopted CIP includes $0.03 million for the completion of this project. Summary of Capital Activity TECHNOLOGY FUND Project Number Project Title FY 2015 Actuals FY 2016 Estimate FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 5 -Year Total Source of Funds Transfers from Other Funds Transfers from Electric Fund TE-10001 Utilities Customer Billing System Continuous Support TE-05000 Radio Infrastructure Replacement Transfers from Electric Fund Total Transfers from Gas Fund TE-10001 Utilities Customer Billing System Continuous Support TE-05000 Radio Infrastructure Replacement 122,855 24,572 122,856 0 0 0 0 122,856 O 97,412 132,412 80,912 5,000 5,000 5,000 228,324 122,855 121,984 255,268 80,912 5,000 5,000 5,000 351,180 47,317 9,463 47,317 0 0 0 0 47,317 O 97,412 132,412 80,912 5,000 5,000 5,000 228,324 Transfers from Gas Fund Total Transfers from General Fund TE-14002 Library Virtual Branch TE-05000 Radio Infrastructure Replacement 47,317 106,875 179,729 80,912 5,000 5,000 5,000 275,641 O 0 0 0 0 0 0 0 O 1,328,749 246,798 479,300 64,000 64,000 64,000 918,098 Transfers from General Fund Total Transfers from Wastewater Collection Fund TE-10001 Utilities Customer Billing System Continuous Support TE-05000 Radio Infrastructure Replacement O 1,328,749 246,798 479,300 64,000 64,000 64,000 256,000 15,856 3,171 15,856 0 0 0 0 15,856 0 97,412 132,412 80,912 5,000 5,000 5,000 228,324 Transfers from Wastewater Collection Fund Total Transfers from Water Fund TE-10001 Utilities Customer Billing System Continuous Support TE-05000 Radio Infrastructure Replacement i 15,856 100,583 148,268 80,912 5,000 5,000 5,000 244,180 28,170 5,634 28,170 0 0 0 0 28,170 97,412 132,412 80,912 50,000 5,000 5,000 273,324 686 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET TECHNOLOGY FUND Project Number Project Title Transfers from Water Fund Total FY 2015 Actuals 28,170 FY 2016 Estimate 103,046 FY 2017 Adopted 160,582 FY 2018 80,912 FY 2019 50,000 FY 2020 5,000 FY 2021 5,000 5 -Year Total 301,494 Transfers from Fiber Optics Fund TE-10001 Utilities Customer Billing System Continuous 941 188 942 0 0 0 0 942 Support Transfers from Fiber Optics Fund Total 941 188 942 0 0 0 0 942 Transfers from Refuse Fund TE-10001 Utilities Customer Billing System Continuous 28,719 5,744 28,718 0 0 0 0 28,718 Support Transfers from Refuse Fund Total Transfers from Storm Drainage Fund 28,719 5,744 28,718 0 0 0 0 28,718 TE-10001 Utilities Customer Billing System Continuous 6,142 1,229 6,143 0 0 0 0 6,143 Support Transfers from Fiber Optics Fund Total 6,142 1,229 6,143 0 0 0 0 6,143 Total Transfers from Other Funds 250,000 1,768,398 1,026,448 802,948 129,000 84,000 84,000 1,464,298 Other Revenue TE-05000 Radio Infrastructure Replacement: Stanford 0 114,464 114,464 114,464 16,000 16,000 16,000 276,928 Other Revenue Total 0 114,464 114,464 114,464 16,000 16,000 16,000 276,928 Total Other Revenue 0 114,464 114,464 114,464 16,000 16,000 16,000 276,928 I Total Sources 250,000 1,882,862 1,140,912 917,412 145,000 100,000 100,000 1,741,226 Use of Funds Citywide Technology Upgrades and Improvements TE-13004 Infrastructure Management System 35,765 124,483 90,944 0 0 0 0 90,944 TE-13001 Interactive Voice Response 0 23,819 106,181 0 0 0 0 106,181 TE-01012 IT Disaster Recovery Plan 110,887 254,709 100,713 0 0 0 0 100,713 TE-05000 Radio Infrastructure Replacement 78,394 1,256,022 2,203,004 917,412 100,000 100,000 100,000 3,420,416 TE-00010 Telephone System Replacement 178,095 140,762 143,194 0 0 0 0 143,194 Total Citywide Technology Upgrades and 403,141 1,799,795 2,644,036 917,412 100,000 100,000 100,000 3,861,448 Improvements Department Technology Upgrades and Improvements TE-12001 Development Center Blueprint Technology Enhancement TE-08004 Fire Mobile Data Computer TE-11001 Library Computer System Software 318,163 333,681 626,731 0 J 0 0 0 626,731 34,040 18,690 8,353 0 0 0 0 8,353 73,750 166,695 200,868 0 0 0 0 200,868 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 687 TECHNOLOGY FUND Project Number TE-06001 TE-11002 TE-95016 TE-09000 Project Title Library RFID Implementation Mobile In -Car Video System Replacement Permit Information Tracking System Public Safety Computer -Aided Dispatch Replacement TE-10001 Utilities Customer Bill System Improvements TE-14002 Virtual Library Branch Total Department Technology Upgrades and Improvements FY 2015 Actuals 174,859 644 27,925 FY 2016 Estimate 0 0 75,364 FY 2017 Adopted 314,589 30,902 73,359 423,432 75,380 420,168 FY 2018 0 0 0 0 FY 2019 0 0 0 0 FY 2020 FY 2021 O 0 O 0 O 0 0 0 420,168 5 -Year Total 314,589 30,902 73,359 17,998 50,000 425,656 0 0 0 0 425,656 13,084 9,462 170,425 0 0 0 0 170,425 1,083,895 729,272 2,271,051 0 0 0 0 2,271,051 Total Uses 1,487,036 2,529,067 4,915,087 917,412 100,000 100,000 100,000 6,132,499 688 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET TECHNOLOGY FUND Citywide Technology Upgrades and Improvements TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 689 TECHNOLOGY FUND Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2013 Initial Project Completion: Summer 2014 Revised Project Start: Summer 2013 Revised Project Completion: Fall 2016 Project Number: TE-13004 Infrastructure Management System Description This project establishes an Enterprise Asset Management System (EAMS) to maintain an up-to- date inventory of the City's infrastructure, its catch-up and keep -up needs, and available fund- ing. Such a management tool will support ongoing staff and Council attention to infrastructure budgeting, planning, and accountability. This system will be integrated with the programs the City now uses to manage infrastructure and finance. Justification As recommended by the Infrastructure Blue Ribbon Commission, an IMS is needed to enable staff to monitor facility conditions, forecast maintenance needs, factor inflation, and assemble usage data. An IMS would provide decision makers with invaluable cost and funding data. Cur- rently, the relevant information is not maintained within a single system. Several outside consul- tants as well as the City Auditor (2008) have recommended that the City put in place such a system, widely used in industry and government and available commercially. Supplemental Information Based on the results of the needs assessment study, two software applications already in use by the City will be used to form an integrated IMS. One application will be used to maintain an asset inventory and to track maintenance and condition information, while the other will be used to schedule projected capital maintenance needs and to track catch-up and keep -up. 690 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET TECHNOLOGY FUND Significant Changes 2017-2021 CIP: Project completion revised to reflect phased approach for project, in which a needs assessment study provided recommendations for establishing the IMS, and an implemen- tation phase is currently underway. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5Year CIP Total Beyond 5 Year CIP Total Technology Fund 84,573 215,427 124,483 90,944 0 0 0 O 90,944 O 300,000 Total 84,573 215,427 124,483 90,944 0 0 Expenditure Schedule 0 O 90,944 O 300,000 Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction 84,573 215,427 124,483 90,944 0 0 0 O 90,944 0 300,000 Total 84,573 215,427 124,483 90,944 0 0 0 O 90,944 O 300,000 Relationship to Comprehensive Plan Primary Connection Element: Land Use and Community Design Section: Public Ways Goal: L-9 Policy: L-79 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 691 TECHNOLOGY FUND Interactive Voice Response System Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2013 Initial Project Completion: Summer 2013 Revised Project Start: Fall 2016 Revised Project Completion: Fall 2017 Project Number: TE-13001 Interactive Voice Response Description This project will purchase and implement an Interactive Voice Response (IVR) system for the Utilities Department. The IVR system will supplement and work in conjunction with the Utilities customer service call center Automated Call Distribution (ACD) system in order to enhance the Utilities department customer service call center operations. Justification The purpose of the IVR system is to 1) Improve customer satisfaction levels by providing callers with a choice on how to interact with the call center; 2) Improve Customer Service Representa- tive (CSR) productivity and reduce caller wait times by allowing customers to automatically access information or pay their utility bill without the need to speak to a CSR; 3) Extend hours of operation without increasing Customer Service staff or work hours without increasing oper- ating cost; and 4) Allow for productivity and efficiency of the call center to be measured and bench marked. Supplemental Information In addition to the online customer portal "My Utilities Account", the IVR will provide customers 24/7 access to review and pay their utility bills. Customers who are transferred to a customer service representative will have the opportunity to participate in a customer satisfaction survey. 692 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET TECHNOLOGY FUND Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. 0 0 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Technology Fund Total Project Phase Construction Total O 200,000 23,819 106,181 O 200,000 23,819 106,181 Prior Years FY 2016 Budget O 200,000 0 0 Expenciture Schedule FY2016 Est. 23,819 FY 2017 106,181 O 200,000 23,819 106,181 FY 2018 0 0 FY 2019 0 0 0 FY 2020 0 0 O 106,181 O 106,181 FY 2021 5 Year CIP Total O 106,181 O 106,181 O 130,000 O 130,000 Beyond 5 Year CIP Total O 130,000 O 130,000 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Customer Service Goal: C-2 Policy: C-10 Program: Supports Program C10 and C12 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 693 TECHNOLOGY FUND Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2012 Initial Project Completion: Summer 2015 Revised Project Start: Summer 2015 Revised Project Completion: Winter 2017 Project Number: TE-01012 IT Disaster Recovery IT Disaster Recovery Plan Description This project provides the City with the means to resume mission critical business operations should any disaster occur that renders the City's primary computer system infrastructure inop- erable. The funding within this project allows for the City to deploy appropriate disaster recov- ery and business continuity solutions. Justification Over the last three years the City has deployed disaster recovery solutions for the City's data and mission critical applications. Remaining funds from this CIP will be used to further enhance the disaster recovery and business continuity solutions. Significant Changes 2017-2021 CIP: Due to the implementation of other disaster recovery and business continuity solutions, this project is slated to be completed in Fiscal Year 2017. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Technology Fund Total 223,201 355,421 254,709 100,713 223,201 355,421 254,709 100,713 0 0 0 0 0 0 O 100,713 O 100,713 O 578,623 O 578,623 694 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET TECHNOLOGY FUND Ex aenciture Schedule Prior Project Phase Years FY 2016 Budget FY2016 Est. 100,713 0 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total Construction 223,201 355,421 254,709 O 100,713 O 578,623 Total 223,201 355,421 254,709 100,713 0 0 0 O 100,713 O 578,623 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Natural Hazards Goal: N-10 Policy: No policies/program related to this project Review: Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 695 TECHNOLOGY FUND Public Safety Radios Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Initial Project Completion: Project Number: TE-05000 Radio Infrastructure Replacement Description This project funds the annual replacement of various items in the City's telecommunications infrastructure inventory in accordance with a life -cycle replacement schedule. The City oper- ates two radio systems (UHF frequency band and VHF frequency band) with five radio sites for each system. Most recently, the City has participated with 14 other local agencies in an effort organized by the Silicon Valley Regional Interoperability Authority (SVRIA) to move towards a county -wide 700 Mhz radio communication system. This project provides funding for the City's share of establishing an interoperable radio communication system within the region. Upon completion of the project, the law enforcement, fire and rescue service, emergency medial response, and disaster recovery units within the participating agencies will be able to communi- cate via an integrated voice and data communications system. Justification Communications system require continued replacement as infrastructure and equipment ages. Further, within the region, the communications system is fragmented and through the SVRIA it is intended to use the same system for all Santa Clara County agencies. Supplemental Information Beginning with Fiscal Year 2016, approximately $1.3 million in funding was available for the SVRIA project from annual transfers from the General Fund and various Utility Enterprise Funds. Of the $1.3 million, approximately $0.8 million was contributed by the General Fund and $0.5 million from various utility funds. According to most recent estimates, the City's costs over the life of the project will be $4.2 million. Of that amount, approximately $2.6 million is the respon- 696 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET TECHNOLOGY FUND sibility of the General Fund, with the Utilities Funds and Stanford responsible for the remaining amounts. As part of Fiscal Year 2015 closing process, $1.0 million from the General Fund was allocated for this project and an additional $1.0 million was allocated to the project as part of the Fiscal Year 2016 mid -year budget, leaving a General Fund funding need of approximately $600,000. This funding requirements to complete the project are included in Fiscal Year 2017 and Fiscal Year 2018. For the Utilities Funds, Fiscal Year 2017 costs are anticipated to be approximately $510,000. As with the General Fund portion, remaining implementation costs to complete the project are allocated in Fiscal Year 2017 and Fiscal Year 2018. Expenses planned for Fiscal Year 2018 include radio infrastructure ($817,000). Funding Sources Schedule Funding Source Other Technology Fund Transfer from Electric Fund Transfer from Gas Fund Transfer from General Fund Transfer frm Waste- water Collection Fnd Transfer frm Waste- water Treatment Fnd Transfer from Water Fund Total Project Phase Construction Total Prior Years FY 2016 Budget N/A 83,036 N/A 2,339,465 FY2016 Est. FY 2017 114,464 114,464 687,908 1,312,092 N/A 46,309 97,413 132,413 N/A 46,309 97,413 132,413 N/A 1,000,000 64,000 246,798 N/A 0 97,412 132,412 FY 2018 114,464 0 80,913 80,912 479,300 80,912 N/A 46,309 0 0 0 N/A 46,309 97,412 132,412 80,912 N/A 3,607,737 1,256,022 2,203,004 917,413 100,000 100,000 100,000 3,420,417 FY 2019 16,000 0 FY 2020 16,000 5 Year CIP FY 2021 Total 16,000 276,928 0 0 1,312,092 Prior Years FY 2016 Budget Ex 5,000 5,000 5,000 228,326 5,000 5,000 5,000 228,325 64,000 64,000 64,000 918,098 5,000 5,000 5,000 228,324 0 0 0 0 5,000 5,000 5,000 228,324 aenciture Schedule FY 2017 N/A 3,607,737 1,256,022 2,203,004 FY 2018 917,413 100,000 N/A 3,607,737 1,256,022 2,203,004 917,413 100,000 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Customer Service Goal: C-2 Policy: C-9 FY 2020 100,000 FY 2021 5 Year CIP Total 100,000 3,420,417 100,000 100,000 3,420,417 Beyond 5 Year CIP Total 0 N/A O N/A O N/A O N/A O N/A 0 N/A 0 N/A O N/A O N/A Beyond 5 Year CIP 0 0 Total Potential Board/Commission Review: Architectural Review Board Utilities Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 697 TECHNOLOGY FUND Fund: Technology Fund Category: Citywide Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2007 Initial Project Completion: Summer 2011 Revised Project Start: Summer 2007 Revised Project Completion: Spring 2017 Project Number: TE-00010 New Telephone System Replacement Telephone System Replacement Description This project allows for an analysis and assessment of current and future requirements for voice - related communications within the City. The new telephone system, Avaya, was implemented at the end of 2012. The remaining funds from this CIP will be used to upgrade any remaining leg- acy phone equipment, hardware and/or software. Justification The reliability of the City's telephone and telecommunications services is critical to city opera- tions. Telecommunications technology has developed significantly in recent years. Newer switches will offer more compatibility, provide greater functionality, and require less space and power than the current equipment. As resources are distributed throughout the City, the PBX system will be required to provide greater flexibility to in-house staff and to remote locations. Supplemental Information This project allows for an analysis and assessment of current and future requirements for voice - related communications within the City, and for the acquisition of the new system. Require- ments will be determined for all City departments, and include telecommunications, the tele- phone switch network (PBX), connectivity to the data communications network, implementation strategies for voice over the fiber backbone, and voice mail requirements and applications. The new telephone system, Avaya, was implemented at the end of 2012. This proj- ect also funded the e911 telephone implementation, which allowed the Police Department staff 698 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET TECHNOLOGY FUND to pinpoint the location from which emergency calls are received from within City owned or leased facilities. The fire stations throughout the City were initially excluded from this project due to cost and the low number of telephones needing to be replaced. It has since been determined that an upgrade to the telephones at the fire stations is required due to the antiquated state of these telephones. Also, a separate police network is now required to meet the Department of Justice regulations. Funding Sources Schedule Funding Source 2.218, 507 427,150 140,762 143,194 0 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Technology Fund Total 2,218,507 427,150 140,762 143,194 0 0 0 Expenciture Schedule 0 0 O 143,194 O 143,194 O 2,502,463 O 2,502,463 Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 2,218,507 427,150 140,762 143,194 2,218,507 427,150 140,762 143,194 0 0 0 0 0 0 O 143,194 O 143,194 O 2,502,463 O 2,502,463 Operating Impact The maintenance costs associated with the telephone system is accounted for in the operating budget within the Technology Fund. Maintenance costs are shared by all city departments. Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Customer Service Goal: C-2 Policy: C-9 Relationship to Comprehensive Potential Board/Commission Plan Review: Secondary Connection Utilities Advisory Commission Element: Business & Economics Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 699 CITY OF PALO ALTO TECHNOLOGY FUND Department Technology Upgrades and Improvements TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 701 TECHNOLOGY FUND Development Center Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2011 Initial Project Completion: Spring 2014 Revised Project Start: Summer 2011 Revised Project Completion: Summer 2018 Project Number: TE-12001 Development Center Blueprint Technology Enhancements Description This project will allow for the provision of technology enhancements to the Development Ser- vices Department. Some areas of enhancement include: installation of a walk-in queuing sys- tem; conversion of Accela V360 to Accela 8.0; configuration and implementation of Accela Citizen Access; creation of web self service and publications sites; creation of a functioning Geographic Information System and Accela interface; permit centric mobile applications; elec- tronic plan review system and automated permit tracking system; development of expired per- mit notification; purchase of field ready hardware and associated data plans to support inspections; and creation of performance reports/metrics. Justification This project falls under the scope of the Development Center Blueprint Project that was approved by the City Council in December of 2011 and will enhance the efficiency and effective- ness of the Development Services Department. Significant Changes 2017-2021 CIP: The department anticipates the need to extend the original completion date to allow time to finish projects that are in progress, not yet started, and to accomplish new initia- tives. Some of the projects that are in progress are the creation of web self-service and publica- tions sites; the development of permit centric mobile applications; the implementation of electronic plan review system; the purchase of field ready hardware and associated data plans to support inspections; and the creation of performance reports/metrics. 702 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET TECHNOLOGY FUND Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. 0 FY 2019 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Technology Fund Total 777,590 960,411 333,681 626,731 777,590 960,411 333,681 626,731 0 0 0 Expenciture Schedule 0 O 626,731 O 626,731 O 1,738,002 O 1,738,002 Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 777,590 960,411 333,681 626,731 777,590 960,411 333,681 626,731 0 0 0 0 0 0 O 626,731 O 626,731 O 1,738,002 O 1,738,002 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Customer Service Goal: C-2 Policy: C-9 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 703 TECHNOLOGY FUND Palo Alto Fire Engine Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2007 Initial Project Completion: Summer 2008 Revised Project Start: Summer 2007 Revised Project Completion: Winter 2016 Project Number: TE-08004 Fire Mobile Data Computer Description This project will install mobile data computer technology in the new ambulances that are being procured by the Fire Department. This will allow for the access of fire hazardous materials and other information; mapping capabilities and uploading of reports; and the exchange of informa- tion between the Dispatch Center, Emergency Operations Center and the field. This project will include hardware for broadband wireless access, as well as creating wireless access points at six fire stations to allow upload of reports by Fire personnel. Justification This project will improve the capabilities of information -sharing between the 9-1-1 Dispatch Cen- ter, the Emergency Operations Center, and field personnel, and provide field access to critical internet-based fire hazardous information and the City's Geographic Information System (GIS) mapping database. Installation of a global positioning system (GPS) will be available to track Fire resources to ensure fast and accurate deployment of resources during an emergency. Significant Changes 2017-2021 CIP: The new ambulances will not arrive until Fiscal Year 2017; therefore, this project will close as soon as the ambulances have arrived and the technology has been installed. Funding Sources Schedule Prior Funding Source Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 5 Year CIP FY 2021 Total Beyond 5 Year CIP Total Technology Fund Total 222,957 27,043 18,690 8,353 222,957 27,043 18,690 8,353 0 0 0 0 0 0 0 8,353 8,353 0 250,000 0 250,000 704 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET TECHNOLOGY FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 8,353 0 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction Total 222,957 27,043 222,957 27,043 18,690 18,690 8,353 0 0 0 8,353 0 8,353 0 250,000 0 250,000 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Customer Service Goal: C-2 Policy: C-9 Potential Board/Commission Review: Planning and Transportation Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 705 TECHNOLOGY FUND ill innovative Sierra Library Services Platform 0 sierra Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2012 Initial Project Completion: Summer 2013 Revised Project Start: Summer 2012 Revised Project Completion: Winter 2016 Project Number: TE-11001 Library Computer System Software Description This project will purchase and implement state of the art software or software services to pro- vide the functionality of the Library's current integrated library system (ILS) and upgrade it. The ILS performs and manages most of the library transactions and operations, including circulation of books and other materials, customer accounts and collections databases; the public library catalog; processes associated with acquiring and cataloging items for the collection; and statis- tical reporting. The average life expectancy of an ILS is about seven years. The Library's most recent ILS was installed in 2005. The project and associated costs are detailed in the Library's Technology Plan completed in 2009 and reviewed by the Library Advisory Commission. Justification This project will allow for a more secure, reliable, online system for public and staff transactions. Significant Changes This project has experienced delays due to delays in the completion of bond -funded library projects. It is now anticipated that this project will be completed in winter 2016, as a vendor was selected and the contract was awarded in winter 2014. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Technology Fund Total 132,437 367,563 166,695 200,868 132,437 367,563 166,695 200,868 0 0 0 0 0 O 200,868 O 200,868 0 500,000 O 500,000 706 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET TECHNOLOGY FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 0 FY 2021 S Year CIP Total Beyond 5 Year CIP Total Construction 132,437 367,563 166,695 200,868 O 200,868 O 500,000 Total 132,437 367,563 166,695 200,868 0 0 0 O 200,868 O 500,000 Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Customer Service Goal: C-2 Policy: C-9 Program: T-10 Relationship to Comprehensive Plan Secondary Connection Element: Business & Economics Potential Board/Commission Review: Library Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 707 TECHNOLOGY FUND Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2009 Initial Project Completion: Summer 2014 Revised Project Start: Summer 2009 Revised Project Completion: Summer 2017 Project Number: TE-06001 Library RFID Implementation Description This project will implement radio frequency identification (RFID) technology for use in circulat- ing and managing library collections. The first year of the project, consisting of a feasibility study and market research to cost out library -wide implementation, was completed in 2006. In 2012 to 2016, collections at the three renovated libraries have been RFID tagged. Two Auto- mated Materials Handling systems were installed. The Library's online service platform acquired in 2016 created opportunities for exploration of work efficiency and effectiveness by utilizing this technology. Justification Implementation of RFID technology and automated materials handling (AMH) equipment will facilitate the use of self-service options and will help staff cope with increasing workloads. It will improve staff efficiency by enabling faster handling of check-out and check -in of books and other library materials. RFID and AMH will enable staff to return materials to the shelves more quickly, reduce repetitive motions and resulting injuries for staff, and free staff to provide direct customer service. Significant Changes This project has experienced delays due to delays in the bond -funded library construction proj- ects. The project was completed in Fiscal Year 2016. But the online library service platform acquired in 2016 lent opportunities for staff to identify efficiency in the use of the AMH. The Library started in 2016 a project Lean Management Using RFID Technology . It is expected the Library will complete implementation of the recommendation from the project consultant at the end of 2017. 708 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET TECHNOLOGY FUND Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Technology Fund Total 478,011 314,589 478,011 314,589 O 314,589 O 314,589 0 0 0 0 Expenditure Schedule 0 0 O 314,589 O 314,589 O 792,600 O 792,600 Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 478,011 314,589 478,011 314,589 O 314,589 O 314,589 0 0 0 0 0 0 O 314,589 O 314,589 O 792,600 O 792,600 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Library Advisory Commission Element: Community Services & Facilities Section: Social Services Goal: C-2 Policy: C-10 Program: C-12 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 709 TECHNOLOGY FUND Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2010 Initial Project Completion: Spring 2011 Revised Project Start: Spring 2013 Revised Project Completion: Fall 2016 Project Number: TE-11002 Mobile/In-Car Video System Replacement Description This project includes upgrading the Mobile In -Car Video System of the entire police department fleet (28 vehicles), testing of nine body -worn cameras by the Traffic Safety Team and patrol offi- cers, and the outfitting of one Fire Service vehicle with a Mobile In -Car Video System. Justification The department's legacy mobile in -car video system was purchased in 2007 and reached the end of its life -cycle in 2011. Improved technology, video resolution and audio quality, as well as the emergence of body -worn cameras will provide enhanced incident review for court cases and internal investigations and training. Significant Changes The project was delayed from it's original timeline due to a decision by the department to wait for more mature technology to come to market. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Technology Fund Total 644 30,901 644 30,901 O 30,902 O 30,902 0 0 0 0 0 0 O 30,902 O 30,902 O 31,546 O 31,546 710 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET TECHNOLOGY FUND Ex aenciture Schedule Project Phase Prior Years FY 2016 Budget FY2016 Est. 0 0 0 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Construction Total 644 30,901 644 30,901 O 30,902 O 30,902 0 0 0 O 30,902 O 30,902 0 Relationship to Comprehensive Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-26 Program: N-41 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 31,546 31,546 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 711 TECHNOLOGY FUND Development Center Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2004 Initial Project Completion: Summer 2005 Revised Project Start: Summer 2005 Revised Project Completion: Spring 2017 Project Number: TE-95016 Permit Information Tracking System Description This project is to implement and update a multi -module automated Permit Tracking system. The system is used to track and monitor many types of permits and other activities such as applications, planning entitlements, building and public works permits, licenses, inspections, and code enforcement cases. One of the most advantageous uses of the system is to monitor the complete development project from planning to occupancy. Justification The Interdepartmental Cooperation Subcommittee of the Customer Service Committee has identified over 50 different types of permit procedures that require interdepartmental approval and coordination, and a need for improved tracking systems. Most of these permit procedures can be significantly improved through the use of an automated permit tracking system. Funding Sources Schec ule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 5 Year CIP Total Beyond 5 Year CIP Total Technology Fund Total Project Phase Construction Total 114,229 148,723 75,364 73,359 114,229 148,723 75,364 73,359 Prior Years FY 2016 Budget 114,229 148,723 0 0 0 Expenciture Schedule FY2016 Est. 75,364 FY 2017 73,359 114,229 148,723 75,364 73,359 FY 2018 0 FY 2019 0 0 0 0 FY 2020 0 0 O 73,359 O 73,359 FY 2021 5Year CIP Total O 73,359 O 73,359 O 262,952 O 262,952 Beyond 5 Year CIP Total O 262,952 O 262,952 712 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET TECHNOLOGY FUND Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Customer Service Goal: C-2 Policy: C-10 Relationship to Comprehensive Plan Secondary Connection Element: Governance Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 713 TECHNOLOGY FUND New CAD Console Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2008 Initial Project Completion: Summer 2011 Revised Project Start: Spring 2012 Revised Project Completion: Winter 2017 Project Number: TE-09000 Public Safety Computer -Aided Dispatch Replacement Description This project replaces the existing 1999 public safety Computer Aided Dispatch (CAD) and Records Management System (RMS) that is beyond the reliable life -cycle for this type of tech- nology. As a result, maintenance costs are higher and features and functionality available with more current technology cannot be fully realized. This project will jointly acquire new CAD and RMS systems with the cities of Mountain View and Los Altos, as well as integrate this technol- ogy with the current Fire Records Management System. Justification The project will improve information -sharing between the 911 centers in Palo Alto, Mountain View, and Los Altos. This project is in the final phase of a project that began in 2007-08 with a joint Request for Proposal. The purchase and/or sharing of a joint CAD and RMS system will provide some level of consolidation of services, but does not require the significant capital investment that a physical consolidation would require. A joint purchase should reduce the fis- cal impact to any one city. Supplemental Information This replacement project will take advantage of the foundation of hardware, software and knowledge in the North County, as well as provide integration across our jurisdictions which will help to improve communication, provide enhanced connectivity, and allow for better coordina- tion of public safety operations in the field. The Computer Aided Dispatch (CAD) system went 714 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET TECHNOLOGY FUND live on March 17, 2014 and has passed acceptance. The implementation of the Records Manage- ment System (RMS) in in process, with completion estimated for winter 2016. Significant Changes 2017-2021 CIP: The project has taken longer to complete than anticipated due to additional configuration work from the vendor that was necessary for successful project completion. Func ing Sources Schedule Prior FY 2016 FY2016 Funding Source Years Budget Est. 420,168 0 77 FY 2019 0 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Technology Fund Total 904,452 495,548 75,380 904,452 495,548 75,380 420,168 0 0 0 Expenditure Schedule 0 O 420,168 O 420,168 O 1,400,000 O 1,400,000 Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5Year CIP Total Beyond 5 Year CIP Total Construction Design Total 714,676 189, 776 904,452 495,548 0 495,548 75,380 0 0 75,380 420,168 420,168 0 0 0 O 0 0 420,168 0 1,210,224 O 0 0 0 0 189,776 O 0 0 420,168 0 1,400,000 Relationship to Comprehensive Plan Primary Connection Policy: C-9 Program: C-12 Environmental Impact Analysis: N/A TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 715 TECHNOLOGY FUND Reports OpInvoicing My Utilities Account (MUA) Utilities Customer Billing System Improvements Meter Reading Customer Relationship Management Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: TE-10001 Utilities Customer Bill System Improvements Description This project provides regulatory enhancements and improved security for the Utilities billing system. Through the implementation of this recurring project, the Utilities Department will be responsive to new legislation and legal requirements. Securing customer sensitive information and complying with Payment Card Industry (PCI) data security standards will continue to be a priority as well. Justification This project provides software system updates to meet mandatory security, regulatory, and governing requirements. This includes reviewing the various Meter -to -Cash business processes, the My Utilities Account online customer portal, reporting tools, bill print software, and the Cus- tomer Relationship Management (CRM) solution for the Utilities Billing System. The Enterprise Funds share proportionately in the costs of this project. Significant Changes This project has traditionally been a recurring project, with new funding being transferred to the Technology Fund from the various enterprise funds each year. We are extending funding into Fiscal Year 2017 to address a required technical upgrade to the Utilities bill print and electronic vaulting software as well as proceed with a scheduled upgrade to the My Utilities Account self - customer service portal to allow for mobile optimized viewing and enhanced functionality. 716 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET TECHNOLOGY FUND Funding Sources Schedule Funding Source Technology Fund Transfer from Electric Fund Transfer from Fiber Optics Fund Transfer from Gas Fund Transfer from Refuse Fund Transfer From Storm Drainage Fund Transfer from Wastewater Collection Fund Transfer from Water Fund Total Project Phase Construction Total Prior Years N/A N/A N/A N/A N/A N/A N/A N/A N/A Prior Years N/A FY 2016 Budget 5,002 119,415 915 45,992 27,914 5,970 15,412 27,381 248,001 FY 2016 Budget 248,002 FY2016 Est. FY 2017 (175,656) 175,656 24,572 122,856 188 941 9,463 47,317 5,744 28,718 1,228 6,142 3,171 15,856 FY 2018 0 0 0 0 0 0 FY 2019 0 0 FY 2020 0 0 O 0 O 0 O 0 O 0 0 0 0 5,634 28,170 0 0 0 (125,656) 425,656 0 0 0 Expenditure Schedule FY2016 Est. 50,000 FY 2017 425,656 N/A 248,002 50,000 425,656 FY 2018 0 0 FY 2019 0 0 FY 2020 0 0 FY 2021 0 0 0 0 0 0 0 0 0 FY 2021 5 Year CIP Total 175,656 122,856 941 47,317 28,718 6,142 15,856 28,170 425,656 5 Year CIP Total O 425,656 O 425,656 Beyond 5 Year CIP 0 0 0 0 0 0 0 0 0 Beyond 5 Year CIP 0 0 Total N/A N/A N/A N/A N/A N/A N/A N/A N/A Total Relationship to Comprehensive Plan Primary Connection Element: Community Services & Facilities Section: Customer Service Goal: C-2 Policy: C-10 Program: C-12 Environmental Impact Analysis: This project is categorically exempt from CEQA under section 15301. N/A N/A TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 717 TECHNOLOGY FUND 11111 PALE) AIL -1-(=v fTY E.I I ARY 4Brarr 4= h: Iromarr I[]IigItaI Library OI Itaf •_+aca■ a u-uI * ry o11�s iQn ip' yiscmv�r 8 Go `� . a. rm Fund: Technology Fund Category: Department Technology Upgrades and Improvements Project Location: Various Managing Department: Information Technology Initial Project Start: Summer 2013 Initial Project Completion: Summer 2015 Revised Project Start: Summer 2013 Revised Project Completion: Summer 2017 Project Number: TE-14002 Virtual Library Branch Description This project funds the creation of a library virtual branch that will allow all library activities that take place in physical buildings to be accessible in an online environment. It will provide collec- tions, customer service, programs, and community engagement using current web and mobile technology. Justification The Library Service Model Analysis and Recommendations (LSMAR), published in 2006, stated the library should "boldly address community needs through the provision of collection and ser- vices that meet leading edge standards for content, access and connectivity" to "efficiently and effectively serve all ages and support life-long learning." The Library Technology Plan 2009- 2013 added the idea for a "full -service online library branch," noting that "mobile -friendly ser- vices" would be common by 2015. The project will result in improved customer service interac- tions and increased use of available Library resources. The Library has been working on the project with a consultant since 2015. Due to the external and internal changes, staff plans to complete the project by the end of 2017. Supplemental Information In 2011 the Library Advisory Commission proposed building a virtual branch, integrating the library catalog with online resources and delivery that is web -based and mobile. The library has constructed prototypes to be used with a content management system to become actual inter- active tools for staff. 718 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET TECHNOLOGY FUND Significant Changes This project has experienced delays due to delays with the bond -funded library construction projects. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 5 Year CIP Total Beyond 5 Year CIP Total Technology Fund Total Project Phase Construction Total 15,113 179,887 9,462 170,425 15,113 179,887 9,462 170,425 Prior Years FY 2016 Budget 15,113 179,887 0 0 0 0 Expenditure Schedule FY2016 Est. 9.462 FY 2017 170, 425 15,113 179,887 9,462 170,425 FY 2018 0 0 FY 2019 0 0 0 0 FY 2020 0 0 O 170,425 O 170,425 FY 2021 5 Year CIP Total O 170,425 O 170,425 O 195,000 O 195,000 Beyond 5 Year CIP Total 0 195,000 O 195,000 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Governance Section: Public Participation Goal: G-1 Policy: G-3 Program: G-6 Review: Library Advisory Commission Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301 TECHNOLOGY FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 719 CITY OF PALO ALTO VEHICLE REPLACEMENT FUND CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 721 CITY OF PALO ALTO Overview VEHICLE REPLACEMENT FUND Activities related to the replacement, maintenance, and operations of the City's fleet and equip- ment are accounted for within the Vehicle Replacement and Maintenance Fund (VRF). The VRF Capital Improvement Program accounts for activities related to the replacement of the City's fleet and equipment, and infrastructure necessary to operate and maintain the fleet and equip- ment. For detailed information on the maintenance and operation of the fleet, please refer to the Adopted Operating Budget. For the 2017-2021 Capital Improvement Program (CIP), includes projects totaling $22.1 million, with $9 million allocated in Fiscal Year 2017. Of the $9 million, $4.8 million is for the continuation of projects approved by City Council in prior fiscal years. In addition, although this CIP shows programmed expenditures of $3.3 million for Fiscal Year 2017 (VR-17000), $3.3 million is being set aside in a reserve until a backlog of vehicle replacements from Fiscal Years 2015 and 2016 have been completed. It is important to note that all expenditures in the fund are reimbursed by transfers from the funds benefitting from the ser- vices and purchases incurred in the fund. A total of ten capital projects are programmed over the 5 -year program. Major projects funded in the 2017-2021 CIP include Replacement of the Co - owned Fire Apparatus ($0.6 million), Emergency Repairs and Replacements ($0.1 million) and Infrastructure Improvements ($0.2 million). The budget for the VRF Capital Improvement Pro- gram is broken into two separate categories: Fleet Infrastructure Improvements and Vehicle and Equipment Replacement. Fleet Infrastructure Improvements The Fleet Infrastructure Improvements category accounts for the repair or improvement of existing systems or structures. This could mean an update in software, new diesel particulate fil- ters for diesel vehicles required by Bay Area Air Quality Management District, new fuel tanks, etc. Recent Accomplishments ▪ Relocation of Compressed Natural Gas (CNG) fueling station to the north side of MSC to ensure public safety and site security. ▪ Installation of credit card readers at the CNG fueling station to streamline VRF's accounts receivables, reduce administrative costs and for the public's convenience. 2017-2021 Capital Improvement Program Recurring Projects There are no recurring projects in this category. Non -Recurring Projects The 2017-2021 CIP includes $0.2 million for the Municipal Services Center Fuel Station Demoli- tion. The demolition and removal of the obsolete fueling station and above ground storage tanks will liberate space for parking and additional storage. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 723 VEHICLE REPLACEMENT FUND Vehicle anc E c u i pment Re placement The Vehicle and Equipment Replacement category accounts for the purchase of vehicles and equipment. Funds are collected from the department/fund that will utilize the equipment over the projected useful life of the vehicle/equipment, so when the useful life of the vehicle or equipment has been reached, funds will be in place to support the cost of replacement. Over the 5 -year 2017-2021 Capital Improvement Program approximately 32% of the fleet is pro- grammed for replacement at a cost of $21.9 million, $8.8 million of which is allocated in Fiscal Year 2017. This figure includes $4.8 million in delayed replacements. Infrastructure Inventory TYPE/GROSS VEHICLE WEIGHT (GVW) UNLEADED DIESEL CNG NO ENGINE HYBRID ELECTRIC TRAILER TOTAL Sedans/SUVs Police marked units Motorcycles Scooters** Truck/Van &It;6k GVW Truck/Van 6K -11K GVW Trucks 11K -15K GVW Trucks 15K -26K GVW Dump Truck &It;11K GVW Large Equipment: Boom truck, aerials, crane truck Wildland patrol vehicles 41 26 6 4 64 72 11 9 10 3 3 23 2 26 3 - 13 - 17 - 12 - Water truck - 1 Fire safety 2 18 Sweepers - 4 Backhoe, mowers, tractors, 2 44 forklifts, rollers, air compres- sors, chippers, trailers Asphalt rollers, water pumps, 2 light towers, spray rigs Generators, ditch witches, cable reelers TOTAL 18 259 7 31 153 4 56 25 -1 2 8 70 26 6 6 64 100 14 22 27 15 3 1 20 4 54 9 5 68 126 2 15 68 553 ** Scooters and no engine trailers were not included in previous years 724 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Recent Accomplishments Delivered 25 vehicles: three hybrid sedans; two electric sedans; one gasoline sedan; four pickups; one patch truck; five SUV's; three vans; one marked police vehicle; one tractor; two vacuum flush trucks; and two pieces of equipment. 2017-2021 Capital Improvement Program Recurring Projects The 2017-2021 CIP includes one recurring project, VR-15001. Annual budget of $100,000 pro- vides funding for emergency repairs and replacements of vehicles/equipment that sustain dam- age due to accidents or unpreventable failure. Additionally, this project provides funding for identifying and tracking events and the collection of associated insurance claims. In the two years this project has been funded, 13 vehicles/equipment have been repaired and three replaced Non -Recurring Projects The 2017-2021 CIP includes nine projects, with $21.9 million allocated for vehicle and equipment replacements. All replacements are programmed for vehicles/equipment at the end of their useful life. Criteria for vehicles/equipment replacement include, but are not limited to utilization based on mileage or hours of operation, age, maintenance/repair records and funding availabil- ity. As part of the replacement policy and where possible, electric vehicles are considered first and then alternative fuels. Summary of Capital Activity VEHICLE REPLACEMENT FUND Project Use of Funds Project Title FY 2015 Actuals FY 2016 Estimate FY 2017 Adopted FY 2018 FY 2019 FY 2020 5 -Year FY 2021 Total Fleet Infrastructure Improvements VR-06801 Citywide Fuel Transaction and Inventory Management System Replacement VR-92006 Fuel Storage Tanks Upgrade VR 14002 Municipal Services Center Fuel Station Demolition VR-01001 Municipal Services Center Fuel Storage Tank/ Service Island Replacement 9,203 108,733 0 0 0 0 0 0 0 0 0 0 0 0 0 0 50,672 16,152 186,935 0 0 0 0 186,935 62,815 0 0 0 0 0 0 0 Fleet Infrastructure Improvements Total 122,690 124,885 186,935 0 0 0 0 186,935 Vehicle and Equipment Replacement VR-17001 Co -Owned Fire Apparatus Replacement 0 0 630,543 0 0 0 0 630,543 VR-14001 Emergency Repair and Replacement 5,418 0 0 0 0 0 0 0 VR-15001 Emergency Repair and Replacement 52,653 63,900 110,181 110,486 110,801 111,125 111,570 554,163 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 725 VEHICLE REPLACEMENT FUND Project Number Project Title FY 2015 Actuals FY 2016 Estimate FY 2017 Adopted FY 2018 FY 2019 FY 2020 FY 2021 5 -Year Total VR-13000 VR-14000 VR-15000 VR-16000 VR-17000 VR-18000 VR-19000 VR-20000 VR-21000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2013 Schedule Vehicle and Equipment Replacement - Fiscal Year 2014 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2015 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2016 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2017 (Reserve) Scheduled Vehicle and Equipment Replacement - Fiscal Year 2018 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2019 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2020 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2021 443,389 1,048,207 0 0 1,733,776 65,601 0 0 0 0 0 0 0 0 0 0 409,932 1,123,404 2,372,068 0 0 0 0 2,372,068 O 497,424 2,421,207 54,997 0 0 0 2,476,204 O 0 3,277,693 82,747 0 0 0 3,360,440 O 0 0 3,320,465 86,927 0 0 3,407,392 O 0 0 0 2,936,097 89,535 0 3,025,632 O 0 0 0 0 3,513,140 0 3,513,140 O 0 0 0 0 0 2,566,500 2,566,500 Vehicle and Equipment Replacement Total 2,645,168 2,798,536 8,811,692 3,568,695 3,133,825 3,713,800 2,678,070 21,906,082 Total Uses 2,767,858 2,923,421 8,998,627 3,568,695 3,133,825 3,713,800 2,678,070 22,093,017 726 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Fleet Infrastructure Improvements VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 727 VEHICLE REPLACEMENT FUND Old Fuel Station, March 2015 Fund: Vehicle Replacement & Maintenance Fund Category: Fleet Infrastructure Improvements Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2013 Initial Project Completion: Winter 2015 Revised Project Start: Spring 2014 Revised Project Completion: Fall 2016 Project Number: VR-14002 Municipal Services Center Fuel Station Demolition Description This project provides funding for demolition and removal of the fueling station and above ground storage tanks at the Municipal Service Center (MSC). The area will then be restored with asphalt pavement for additional storage, parking, and operational use. Justification The fueling station located on the north side of the MSC is obsolete and no longer in service. A newer station was constructed in 2008 on the eastern side of the property. The demolition and removal of the obsolete fueling station and above ground storage tanks will liberate space for parking and additional storage. Significant Changes 2017-2021 CIP: The project bid documents are complete and require permit approvals and envi- ronmental clearance, which is taking longer than anticipated. Upon Council award, the con- struction will begin and end summer 2016. 2016-2020 CIP: This project was reassigned to another Project Manager due to workload and priority constraints, causing a delay in the start of this project. 728 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Construction Design Other Total Prior Years FY 2016 Budget FY2016 Est. 0 74,328 203,086 16,152 186, 935 74,328 203,086 16,152 186,935 Prior Years Ex FY 2016 FY2016 Budget Est. aenc FY 2017 0 FY 2019 0 0 0 iture Schedule FY 2018 FY 2019 FY 2020 0 168,574 16,152 186,935 0 0 0 23,656 34,512 0 0 0 0 0 50,672 0 0 0 0 0 0 74,328 203,086 16,152 186,935 0 0 0 FY 2021 S Year CIP Beyond 5 Total Year CIP Total 0 186,935 O 186,935 5 Year CIP FY 2021 Total O 186,935 O 0 0 277,415 O 277,415 Beyond 5 Year CIP Total 0 203,087 O 23,656 O 0 0 50,672 O 277,415 O 186,935 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Fleet Review Committee Element: Community Services & Facilities Section: Parks and Public Facilities Goal: C-4 Policy: C-24 Program: C-19 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 729 CITY OF PALO ALTO VEHICLE REPLACEMENT FUND Vehicle and Equipment Replacement VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 731 VEHICLE REPLACEMENT FUND Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road, Palo Alto, CA Managing Department: Public Works Initial Project Start: Summer 2016 Initial Project Completion: Fall 2017 Revised Project Start: Revised Project Completion: Project Number: VR-17001 Co -Owned Fire Apparatus Replacement Description This project provides funding for 50% of the replacement cost of vehicle 6124 with a Pierce Tractor Drawn 100 -foot Aerial Ladder Truck shared with the City of Mountain View. Justification The existing truck is a 1998 Spartan Hi -Tech Quint Aerial Ladder Truck and unable to reach the roofs of newer buildings and heights beyond 75 -feet for rescue or fire suppression operations. The Stanford University Medical Center and the Palo Alto Veterans Affairs Hospital are two examples where an effective aerial ladder truck, before and after construction, is necessary. This is a backup apparatus for use when a respective agency's primary vehicle is out of service. Supplemental Information This apparatus is jointly owned and operated by the Palo Alto Fire and the Mountain View Fire departments and is being acquired through a cooperative purchasing process. The 1998 agree- ment outlining the 50/50 split of operation and maintenance for this apparatus has worked well and both agencies have agreed to its renewal and extension. Significant Changes 2017-2021 CIP: Project established. 732 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Construction Total Prior Years 0 Prior Years 0 0 FY 2016 Budget 0 0 FY2016 Est. 0 0 0 O 630,543 O 630,543 Ex 0 0 oenciture Schedule FY 2016 Budget FY2016 Est. 0 0 FY 2017 O 630,543 O 630,543 FY 2018 0 0 FY 2019 0 FY 2020 FY 2021 S Year CIP Beyond 5 Total Year CIP O 630,543 O 630,543 Total 0 630,543 O 630,543 5Year CIP Beyond 5 FY 2021 Total Year CIP 0 0 0 630,543 0 0 O 630,543 Total 630,543 O 630,543 Relationship to Comprehensive Potential Board/Commission Plan Review: Primary Connection Fleet Review Committee Element: Natural Environment Goal: N-10 Policy: N-54 Program: N-80 Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 733 VEHICLE REPLACEMENT FUND Marked Police & Fire Vehicle, February 2013 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Recurring Initial Project Completion: Recurring Project Number: VR-15001 Emergency Repair and Replacement Description This project provides funding to replace or repair vehicles/equipment that sustain damage due to accidents or unpreventable failure. Justification When critical vehicles/equipment such as utility trucks and police sedans experience lengthy down times, service levels are impacting, therefore when damage or failure occurs, these critical vehicles/equipment need to be replaced/repaired quickly to ensure uninterrupted service. In some cases, reserve vehicles/equipment exist, however it is unrealistic to have a back up for each vehicle/equipment. Supplemental Information Additionally, this project provides funding for identifying and tracking events and the collection of associated insurance claims. Funding Source Vehicle Replacement Fund Total Prior Years Funding Sources Schedule FY 2016 FY2016 Budget Est. FY 2017 FY 2018 FY 2020 FY 2021 5 Year CIP Total N/A 155,397 63,900 110,181 110,486 110,801 111,125 111,570 554,163 N/A 155,397 63,900 110,181 110,486 110,801 111,125 111,570 554,163 Beyond 5 Year CIP 0 Total N/A 0 N/A 734 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Ex aenciture Schedule Prior Project Phase Years FY 2016 Budget FY2016 Est. FY 2021 S Year CIP Beyond 5 Total Year CIP Total Construction Other Total N/A N/A N/A 47,347 108,050 155,397 0 63,900 63,900 0 110,181 110,181 0 110,486 110,486 0 110,801 110,801 0 111,125 111,125 0 111,570 111,570 0 554,163 554,163 0 0 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-26 Program: N-41 Review: Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. N/A N/A N/A VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 735 VEHICLE REPLACEMENT FUND Brush Chipper, March 2015 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road, Palo Alto, CA Managing Department: Public Works Initial Project Start: Summer 2014 Initial Project Completion: Spring 2015 Revised Project Start: Revised Project Completion: Fall 2016 Project Number: VR-15000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2015 Description This project provides funding for the scheduled replacement of existing City fleet vehicles and equipment for Fiscal Year 2015. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps maintain or even increase productivity, and allows for a technologically current fleet. Supplemental Information This funding allows for the replacement of: 7 sedans; 12 pickup trucks: 17 vans; 3 fire apparatus; 5 police vehicles and 5 misc. equipment units. Of the 49 vehicles and pieces of equipment scheduled for replacement in Fiscal Year 2015, 27 support General Fund operations ($2,144,000), and 22 support the operations of various Enterprise Funds ($1,642,000). As part of the replacement policy and where possible, electric vehicles are considered first and then alternative fuels. Significant Changes 2017-2021 CIP: After review with the Office of Management and Budget and the Fleet Review Committee, 8 additional vehicles were added to the 2015 Replacement List. Additionally, the cost of one vehicle was higher than estimated, resulting in an addition of $247,552 to the total 736 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET VEHICLE REPLACEMENT FUND project budget. The transfer of $146,394 was approved by Council (CMR 5896); the transfer of $26,466 from Utilities Enterprise Fund, $28,000 from General Fund, and $46,692 from the Vehi- cle Fund was approved midyear 2016. 2016-2020 CIP: Due to staffing shortages, including the vacancy for the Fleet Manager, and long lead times not all vehicles under this CIP have been put in service. Since the approval of this project 31 vehicles have been ordered, 26 have been received, 5 are being assembled. In addition, 18 remain to be ordered, which includes 11 pickups; 3 vans; 2 sedans; 1 police vehicle; and 1 miscellaneous equipment unit. Funding Sources Schedule Funding Source Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 5 Year CIP Total Beyond 5 Year CIP Total Vehicle Replacement Fund 409,932 3,716,528 1,123,404 2,372,068 0 0 0 O 2,372,068 O 3,905,404 Total 409,932 3,716,528 1,123,404 2,372,068 0 0 Expenditure Schedule 0 O 2,372,068 O 3,905,404 Project Phase Prior Years FY 2016 Budget FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 0 5 Year CIP Total Beyond 5 Year CIP Total Construction 0 1,368,057 0 0 0 0 0 0 0 0 Other 409,932 2,348,471 1,123,404 2,372,068 0 0 0 O 2,372,068 O 3,905,404 Total 409,932 3,716,528 1,123,404 2,372,068 0 0 0 0 2,372,068 0 3,905,404 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-26 Program: N-41 Review: Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 737 VEHICLE REPLACEMENT FUND GMC 3500 with crane, February 2015 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road, Palo Alto, CA Managing Department: Public Works Initial Project Start: Summer 2015 Initial Project Completion: Spring 2017 Revised Project Start: Revised Project Completion: Project Number: VR-16000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2016 Description This project provides funding for the scheduled replacement of existing City fleet vehicles and equipment for Fiscal Year 2016. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps maintain or even increase productivity, and allows for a technologically current fleet. Supplemental Information This funding allows for the following replacements: 5 sedans; 13 pickup trucks; 6 vans; three police vehicles; one wildland pumper; two SUVs; one dump truck and 8 miscellaneous equip- ment units. Of the 39 vehicles and pieces of equipment scheduled for replacement in Fiscal Year 2016, twenty-one support operations in the General Fund ($1,469,000), and eleven support the operations in various Enterprise Funds ($1,305,000). As part of the replacement policy and where possible, electric vehicles are considered first and then alternative fuels. Significant Changes 2017-2021 CIP: After review with the Office of Management and Budget and Fleet Review Committee, 1 utility truck was approved and added to the Fiscal Year 2016 replacement list. 738 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Additionally, the cost of two of the utility trucks was higher than estimated, increasing the total project cost by $532,638 and requiring Council approval (CMR 6371). Total number of vehicles or pieces of equipment is now 40. 2016-2020 CIP: The original funding amount was $2,306,000 for 32 vehicle/equipment replacements. Adopted Capital Budget request was increased by $468,000 due to the addition of a pickup truck, step van, green machine, two trailers, wash trailer for substation transformers, and a F-550 utility aerial truck which brought the total up to 39 vehicles at a budget of $2,774,000. Vehicle Replacement Fund Total Project Phase Other Total Prior Years Funding Sources Schec FY 2016 Budget FY2016 Est. FY 2017 FY 2018 O 3,373,080 497,424 2,421,207 54,997 O 3,373,080 497,424 2,421,207 54,997 Prior Years FY 2016 Budget O 3,373,080 O 3,373,080 Expenc FY2016 Est. FY 2019 0 0 ule FY 2020 iture Schedule FY 2017 497,424 2,421,207 497,424 2,421,207 FY 2018 54,997 54,997 FY 2019 0 0 0 FY 2020 0 0 5 Year CIP FY 2021 Total O 2,476,204 O 2,476,204 FY 2021 5 Year CIP Total O 2,476,204 O 2,476,204 Beyond 5 Year CIP Total O 2,973,628 O 2,973,628 Beyond 5 Year CIP Total O 2,973,628 O 2,973,628 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-26 Program: N-41 Review: Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 739 VEHICLE REPLACEMENT FUND DMT generator, March 2015 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road, Palo Alto, CA Managing Department: Public Works Initial Project Start: Summer 2016 Initial Project Completion: Spring 2018 Revised Project Start: Revised Project Completion: Project Number: VR-17000 Scheduled Vehicle and Equipment Replacement -Fiscal Year 2017 (Reserve) Description This project provides funding for the scheduled replacement of existing City fleet vehicles and equipment for Fiscal Year 2017. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by the City's policy for vehicle replacement, which includes guidelines based on age, mileage accumulation and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps maintain or even increase productivity, and allows for a technologically current fleet. Supplemental Information The replacement list now contains: 1 fire engine; 1 sedan; 12 pickup trucks; 15 vans; 2 dump trucks; 1 flatbed truck with crane;1 aerial truck; 2 motorcycles;; 6 miscellaneous equipment units, and 2 trailers. Of the 43 vehicles and equipment, 26 support the operations of the General Fund ($1,899,000), and 17 support the operations of various Enterprise Funds ($1,318,000). The amount of funding has increased due to the type of vehicles being replaced and market adjust- ments. As part of the replacement policy and where possible, electric vehicles are considered first and then alternative fuels. 740 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Significant Changes 2017-2021 CIP: After working with the Office of Management and Budget and the Fleet Review Committee it was decided staff would address the current backlog of replacements from Fiscal Year 2015 and Fiscal Year 2016. The previously scheduled replacements were re-evaluated to ensure critical replacements were addressed. To enable staff to deliver the backlog from previ- ous year's CIPs, funding for all but critical vehicles/equipment scheduled for replacement this fiscal year will be set aside in reserve. 2016-2020 CIP: Project established. Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Other Total Prior Years FY 2016 Budget 0 0 Prior Years 0 0 0 0 FY 2016 Budget 0 FY2016 Est. FY 2017 FY 2018 O 3,277,693 82,747 O 3,277,693 82,747 FY 2019 0 0 FY 2020 Expenciture Schedule FY2016 Est. 82,747 0 O 3,277,693 O 3,277,693 82,747 0 0 0 0 5 Year CIP Beyond 5 FY 2021 Total Year CIP Total O 3,360,440 O 3,360,440 FY 2021 O 3,360,440 O 3,360,440 5Year CIP Beyond 5 Total Year CIP O 3,360,440 O 3,360,440 Total O 3,360,440 O 3,360,440 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-26 Program: N-41 Review: Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 741 VEHICLE REPLACEMENT FUND Freightliner with aerial, February 2012 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road, Palo Alto, CA Managing Department: Public Works Initial Project Start: Summer 2017 Initial Project Completion: Spring 2019 Revised Project Start: Revised Project Completion: Project Number: VR-18000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2018 Description This project provides funding for the scheduled replacement of existing City fleet vehicles and equipment for Fiscal Year 2018. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by City's policy for vehicle replacement. The policy includes guidelines for these replacements based on age, mile- age accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of a new policy being developed staff will first consider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding has increased due to 7 vehicles added to the approved list and the increase of prices for vehicles/equipment. The replacement list now includes: 4 pickups; 8 patrol vehicles; two SUV's; 5 vans; one aerial truck; 4 wildland trucks; one dump truck; 6 miscellaneous equipment units. Of the 31 vehicles and pieces of equipment, 18 support the operations in the General Fund ($1,532,000), and 13 support the operations of various Enterprise Funds ($1,724,000). 742 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Significant Changes 2017-2021 CIP: After working with the Office of Management and Budget and the Fleet Review Committee it was decided staff would address the current backlog of replacements from Fiscal Year 2015 and Fiscal Year 2016. The previously scheduled replacements were re-evaluated to ensure critical replacement were addressed. 2016-2020 CIP: Project established. Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Other Total Prior Years 0 0 FY 2016 Budget Prior FY 2016 Years Budget 0 0 0 0 FY2016 Est. 0 0 FY 2017 Expenc FY2016 Est. 0 0 FY 2018 FY 2019 O 3,320,465 86,927 O 3,320,465 86,927 FY 2020 iture Schec FY 2019 O 3,320,465 O 3,320,465 86,927 86,927 ule 0 0 0 FY 2021 5 Year CIP Total O 3,407,392 O 3,407,392 FY 2021 Beyond 5 Year CIP Total O 3,407,392 O 3,407,392 5Year CIP Beyond 5 Total Year CIP O 3,407,392 O 3,407,392 Total O 3,407,392 O 3,407,392 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-26 Program: N-41 Review: Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 743 VEHICLE REPLACEMENT FUND Ambulance, January 2011 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road, Palo Alto, CA Managing Department: Public Works Initial Project Start: Summer 2018 Initial Project Completion: Spring 2020 Revised Project Start: Revised Project Completion: Project Number: VR-19000 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2019 Description This project provides funding for the scheduled replacement of existing City fleet vehicles and equipment for Fiscal Year 2019. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by City's policy for vehicle replacement. The policy includes guidelines for these replacements based on age, mile- age accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of a new policy being developed staff will first con- sider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding has increased due to 17 vehicles added to the approved list and cost increases in vehi- cles/equipment. The replacement list now includes: 2 ambulances; 2 CNG sedan; 7 CNG pickups; 5 gasoline pickups; 7 patrol vehicles; one SUV; 2 dump trucks; 1 patch truck; 6 miscellaneous equipment units; and 5 trailers. Of the 38 vehicles and pieces of equipment, 25 support the operations in the General Fund ($1,969,000), and 13 support the operations of various Enter- prise Funds ($899,000). 744 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Significant Changes 2017-2021 CIP: After working with the Office of Management and Budget and the Fleet Review Committee it was decided staff would address the current backlog of replacements from Fiscal Year 2015 and Fiscal Year 2016. The previously scheduled replacements were re-evaluated to ensure critical replacement were addressed. 2016-2020 CIP: Project established. Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Other Total Prior Years 0 0 FY 2016 Budget Prior FY 2016 Years Budget 0 0 0 0 FY2016 Est. 0 0 FY 2017 Expenc FY2016 Est. 0 0 0 0 FY 2018 FY 2019 FY 2020 O 2,936,097 89,535 O 2,936,097 89,535 iture Schec 0 89,535 0 O 2,936,097 O 2,936,097 89,535 ule 5 Year CIP Total O 3,025,632 O 3,025,632 FY 2021 Beyond 5 Year CIP Total O 3,025,632 O 3,025,632 5Year CIP Beyond 5 Total Year CIP O 3,025,632 O 3,025,632 Total O 3,025,632 O 3,025,632 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-26 Program: N-41 Review: Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 745 VEHICLE REPLACEMENT FUND Isuzu cab chasis with custom utility body, February 2014 Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road Managing Department: Public Works Initial Project Start: Summer 2019 Initial Project Completion: Spring 2021 Revised Project Start: Revised Project Completion: Project Number: VR-20000 Scheduled Vehicle and Equipment Replacement -Fiscal Year 2020 Description This project provides funding for the scheduled replacement of existing City fleet vehicles and equipment for Fiscal Year 2020. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by City's policy for vehicle replacement. The policy includes guidelines for these replacements based on age, mile- age accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of a new policy being developed staff will first con- sider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information Funding has increased due to a rearrangement of vehicles on the approved list and an price increases in vehicles/equipment. The replacement list now includes: 5 sedans; 23 pickups; 3 vans; one SUV; 2 dump trucks; 1 aerial truck; 5 miscellaneous equipment units; and 4 trailers. Of the 44 vehicles and pieces of equipment, 32 support the operations in the General Fund ($2,640,000), and 12 support the operations of various Enterprise Funds ($803,000). Significant Changes 2017-2021 CIP: After working with the Office of Management and Budget and the Fleet Review Committee it was decided staff would address the current backlog of replacements from Fiscal 746 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Year 2015 and Fiscal Year 2016. The previously scheduled replacements were re-evaluated to ensure critical replacement were addressed. 2016-2020 CIP: Project established. Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Other Total Prior FY 2016 Years Budget 0 0 Prior Years 0 0 0 0 FY 2016 Budget 0 FY2016 Est. FY 2017 FY 2018 FY 2019 FY 2020 0 0 Expenc 0 0 0 0 0 0 0 O 3,513,140 O 3,513,140 iture Schedule FY 2019 FY 2020 O 3,513,140 O 3,513,140 FY 2021 5YearCIP Beyond Total Year CIP Total O 3,513,140 O 3,513,140 FY 2021 5 Year CIP Total O 3,513,140 O 3,513,140 O 3,513,140 O 3,513,140 Beyond 5 Year CIP Total O 3,513,140 O 3,513,140 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-26 Program: N-41 Review: Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 747 VEHICLE REPLACEMENT FUND Fund: Vehicle Replacement & Maintenance Fund Category: Vehicle and Equipment Replacement Project Location: 3201 East Bayshore Road, Palo Alto CA Managing Department: Public Works Initial Project Start: Summer 2020 Initial Project Completion: Spring 2022 Revised Project Start: Revised Project Completion: Project Number: VR-21000 Scheduled Vehicle and Equipment Replacement -Fiscal Year 2021 Description This project provides funding for the scheduled replacement of existing City fleet vehicles and equipment for Fiscal Year 2021. Justification The ongoing replacement of City fleet vehicles and equipment is prescribed by City's policy for vehicle replacement. The policy includes guidelines for these replacements based on age, mile- age accumulation, and obsolescence. Timely replacement of vehicles lowers maintenance costs, helps to maintain or even increase the productivity of client departments, and allows the City to take advantage of new technology. As part of a new policy being developed staff will first con- sider electric vehicles and then other alternative fuel vehicles when replacing existing vehicles. Supplemental Information This funding will allow for the following replacements: 6 patrol vehicles; 1 van; 4 pickup trucks; 10 trailers; 11 miscellaneous pieces of equipment; and 2 ambulances. Of the 34 vehicles and pieces of equipment scheduled for replacement in Fiscal Year 2021, 22 support the operations in the General Fund ($1,728,500), and 12 support the operations of various Enterprise Funds ($838,000). Significant Changes 2017-2021 CIP: Project established. 748 VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET VEHICLE REPLACEMENT FUND Funding Sources Schedule Funding Source Vehicle Replacement Fund Total Project Phase Other Total Prior Years 0 Prior Years 0 0 FY 2016 Budget 0 0 FY2016 Est. 0 0 Ex 0 0 0 0 0 0 oenciture Schedule FY 2016 Budget FY2016 Est. 0 0 0 0 FY 2017 0 0 FY 2018 0 0 FY 2019 0 0 FY 2021 S Year CIP Beyond 5 Total Year CIP O 2,566,500 2,566,500 O 2,566,500 2,566,500 FY 2020 Total 0 2,566,500 O 2,566,500 5Year CIP Beyond 5 FY 2021 Total Year CIP Total 0 2,566,500 2,566,500 O 2,566,500 2,566,500 O 2,566,500 O 2,566,500 Relationship to Comprehensive Potential Board/Commission Plan Primary Connection Element: Natural Environment Section: Air Quality Goal: N-5 Policy: N-26 Program: N-41 Review: Fleet Review Committee Environmental Impact Analysis: This project is expected to have a possible exemption from CEQA under Section 15301. VEHICLE REPLACEMENT FUND • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 749 750 CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET SUPPLEMENTAL INFORMATION CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 751 CITY OF PALO ALTO GLOSSARY Key .budget Terms Accrual Accounting: A method of accounting that recognizes expenses when incurred and revenues when earned rather than when payment is made or received Adopted Budget: The budget that is approved and enacted by the City Council annually on before June 30th. Appropriation: The allocation of an expense budget for a particular project or program usually for a spe- cific period of time. Balanced Budget: A balanced budget exists when total revenues are equal to, or greater than, total expenses. Bond: A debt investment in which an investor loans money to an entity (governmental or otherwise) that borrows the money for a defined period of time at a fixed interest rate to pay for a variety of projects. Budget Stabilization Reserve (BSR): The BSR was established as a prudent measure to maintain the City's fiscal stability in the event that unanticipated events reduce revenue or create obligations that significantly impact the current -year budget. Examples of such events include a downturn in the economy, a natural disaster or actions that may be taken by another governmental agency that reduce revenues and/or increase expenses for the City. Capital Budget: A plan of proposed capital outlays and the means of financing them for the current fiscal period. In a two-year budget, the second year of the Capital Improvement Program is adopted -in -concept. Capital Improvement Program (CIP): The City's plan for current and future projects related to the acquisi- tion, expansion, or rehabilitation of buildings, equipment, parks, streets, and other public infrastructure. Capital Projects Fund: A fund created to account for all resources to be used for the construction or acquisition of designated fixed assets by a governmental unit except those financed by proprietary or fidu- ciary funds. City Manager's Report (CMR): Staff reports for City Council meetings as well as boards and commissions that are prepared by City staff and submitted through the City Manager's Office. Comprehensive Plan: The Palo Alto Comprehensive Plan contains the City's official policies on land use and community design, transportation, housing, natural environment, business and economics, and com- munity services. Its focus is on the physical form of the City and is applicable to both public and private properties. The Proposed Budget integrates the 1998-2010 Comprehensive Plan into the budget process. GLOSSARY • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 753 GLOSSARY Cost Accounting: The branch of accounting that provides for the assembling and recording of all the ele- ments of cost incurred to accomplish a purpose, carry on an activity or operation, or complete a unit of work or a specific job. Enterprise Funds: Funds used to account for services that are provided to the public on a user charge basis, similar to the operation of a commercial business. The City's enterprise funds include the gas, elec- tric, water, fiber optics and wastewater collection and treatment funds. Fiduciary Fund: A fund used to account for assets held by the City acting in a fiduciary capacity for other individuals or entities. These funds are operated to carry out the specific actions required by the trust agreements, ordinances and other governing regulations. Fiscal Agent: A bank or other corporate fiduciary that performs the function of paying, on behalf of the governmental unit, or other debtor, interest on debt or principal of debt when due. Fiscal Year: A 12 -month period of time to which the annual budget applies and at the end of which a gov- ernmental unit determines its financial position and the results of operations. Palo Alto's fiscal year begins on July 1st and ends on June 30th. Fixed Assets: Assets such as land, structures and improvements, furniture and/or equipment that are expected to last and/or be used for more than one year. Full -Time Equivalent (FTE): Used to quantify staffing hours for permanent and temporary employees. A 1.0 FTE employee works full time; a.50 FTE employee works half-time. Fund Balance: An excess of the assets of a fund over its liabilities. General Fund: The primary fund used to account for the City's general purpose revenues such as sales, property, utility users and transient occupancy taxes. General Fund revenues typically pay for citywide ser- vices such as public safety, community development, recreation, libraries and parks. The General Fund is distinguished from Special Funds in that the latter are used to account for revenues that have restricted uses (e.g. gas tax funds that must be used for street maintenance or repair). Governmental Funds: A generic classification used to refer to all funds other than proprietary and fidu- ciary funds. Governmental funds include the general fund, capital fund, special revenue funds and debt service funds. Infrastructure Assets: Roads, bridges, curbs and gutters, streets, sidewalks, drainage systems, and lighting systems installed for the common good. Infrastructure Management Plan (IMP): A portion of the General Fund capital improvement program which focuses on rehabilitating the City's infrastructure. In 1998-99, an outside consultant on the City's infrastructure prepared a report known as the Adamson report. Within this report the City's infrastructure was cataloged and ranked based on when the infrastructure needed to be upgraded or replaced and the cost for each item. At that time, the City Council decided to establish a plan using the Adamson report as a guide for both timeline and cost. 754 GLOSSARY • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET GLOSSARY Internal Service Funds: These funds provide services to City departments and recover their costs through user charges. For example the Vehicle Replacement Fund is an Internal Service Fund managing the replacement and maintenance of the City fleet. Method of Accounting: The City's General Fund budget is developed using a modified accrual basis of accounting, with revenues being recorded when measurable and available, and expenditures recorded when the liability is incurred. Enterprise Funds and Internal Service Funds are budgeted on a generally accepted accounting principles (GAAP) basis, which for Proprietary Funds is on a full accrual accounting basis. Operating Transfer: Amounts transferred between funds, not considered a revenue or expense. For exam- ple, legally authorized transfers from a fund receiving revenue to the fund through which the resources are to be expended. Pay -As -You -Go -Basis: A term used to describe the financial policy of a governmental unit that finances all of its capital outlays from current revenues rather than by borrowing. Proposed Budget: The proposed budget is the budget that is sent to the Finance Committee by the City Manager. The proposed budget, including changes made by the Finance Committee during their review, is reviewed and then adopted by the City Council. Proprietary Funds: A generic classification used to refer to all funds other than governmental funds or fiduciary funds. Proprietary funds include internal service funds and enterprise funds. Reimbursements: Inter -fund transactions that constitute reimbursements to a fund for expenditures or expenses initially made from it but that properly apply to another fund. For example, the Enterprise Funds reimburse the Technology Fund for CIP projects from which the Enterprise Funds benefit. Reserve: Represents the portion of fund balance set aside for financing future financing needs and addressing one-time emergency or unanticipated events. Revenues: Revenues include compensation received by the project for specific services to the public (external revenues), as well as revenues received from other funds (internal revenues). Special Revenue Funds: These funds account for the proceeds derived from specific revenue sources that are legally restricted to expenditures for specified purposes. The Street Improvement Fund (SIF) is a Spe- cial Revenue Fund that derives its funding from state gas tax revenues. Capital appropriations from the SIF must be spent on the construction and maintenance of the road network system of the City. GLOSSARY • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 755 CITY OF PALO ALTO PROJECT NAME INDEX Numerics 230 kV Electric Intertie 368 A Airport Apron Reconstruction 342 Airport Perimeter Fence 346 Americans With Disabilities Act Compliance . 96 Art In Public Spaces 182 B Baylands Boardwalk Improvements 98 Baylands Comprehensive Conservation Plan . 184 Baylands Emergency Access Levee Repair .. 186 Baylands Flood Protection Levee Improvements 100 Baylands Nature Interpretive Center Exhibit Improvements 102 Baylands Nature Interpretive Center Facility Improvements 104 Benches, Signage, Walkways, Perimeter Landscaping 188 Bicycle and Pedestrian Transportation Plan Implementation 272 Bol Park Improvements 190 Boulware Park Improvements 192 Buckeye Creek Hydrology Study 194 Building Systems Improvements 106 Byxbee Park Completion 196 Byxbee Park Trails 198 C California Avenue - Transit Hub Corridor Project 276 California Avenue District Gateway Signs 108 California Avenue Parking District Parking Improvements 110 Cameron Park Improvements 200 Capacitor Bank Installation 370 Channing Avenue/Lincoln Avenue Storm Drain Improvements 538 Charleston/Arastradero Corridor Project . 278 Churchill Avenue Enhanced Bikeway ....280 City Facility Parking Lot Maintenance 112 City Hall First Floor Renovations 114 City Hall Floor 3 Remodel 116 City Hall Floor 4 Remodel 118 City Hall Floor 5 Remodel 120 City Hall Parking Garage LED Lighting 122 Civic Center Electrical Upgrade & EV Charger Installation 124 Civic Center Fire Life Safety Upgrades 126 Civic Center Waterproofing Study and Repairs 128 Coleridge/Cowper/Tennyson 4/12kV Conversion 372 Colorado/Hopkins System Improvement 374 Communications System Improvements 376 Co -Owned Fire Apparatus Replacement 732 Cubberley Amenities Improvements - (Reserve) 328 Cubberley Community Center Master Plan .. 320 Cubberley Field Restroom 330 Cubberley Repairs 322 Cubberley Roof Replacements 324 Curb and Gutter Repairs 250 D Development Center Blueprint Technology Enhancements 702 Dinah Summerhill Pedestrian/Bicycle Path .. 252 Downtown Automated Parking Guidance Systems, Access Controls and Revenue Collection Equipment 282 Downtown Mobility and Safety Improvements 284 Downtown Parking Management Study Implementation 286 Downtown Parking Wayfinding 288 E East Meadow Circles 4/12kV Conversion 378 Edgewood/Wildwood 4 kV Tie 380 PROJECT NAME INDEX • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 757 PROJECT NAME INDEX El Camino Median Landscape Improvements 254 Electric Customer Connections 364 Electric Pole Replacements for FTTP 382 Electric Substation Battery Replacement 384 Electric System Improvements 386 Electric Utility Geographic Information System 388 Embarcadero Road at El Camino Real Improvements (formerly Embarcadero Road Corridor Improvements) 290 Emergency Repair and Replacement 734 Emergency Water Supply Project 636 F Facility Condition Assessment and Retrofit .. 598 Facility Interior Finishes Replacement 130 Facility Relocation for Caltrain Modernization Project 444 Fiber Optic System Rebuild 466 Fiber Optics Customer Connections 472 Fiber Optics Network System Improvements 468 Fire Mobile Data Computer 704 Fire Ringdown System Replacement 132 Fire Station 1 Improvements 134 Fire Station 3 Replacement 136 Fire Station 4 Replacement 138 Fixed Film Reactor Rehabilitation 608 Foothills Fire Cameras 140 Foothills Park Improvement Project 202 Foothills Park, Pearson Arastradero Preserve, and Esther Clark Park Comprehensive Conservation Plan 204 G Gas Distribution System Improvements 508 Gas Distribution System Model 510 Gas Equipment and Tools 512 Gas Main Replacement - Project 21 490 Gas Main Replacement - Project 22 492 Gas Main Replacement - Project 23 494 Gas Main Replacement - Project 24 496 Gas Main Replacement - Project 25 498 Gas Main Replacement - Project 26 500 Gas Main Replacement - Project 27 502 Gas Main Replacement - Project 28 504 Gas Meters and Regulators 514 Gas System, Customer Connections 484 Golf Course Net and Artificial Turf Replacement 206 Golf Reconfiguration & Baylands Athletic Center Improvements 208 H HCB Pilot Wire Relay Replacement 390 Headworks Facility Replacement 610 Highway 101 Pedestrian/Bicycle Overpass Project 292 Hoover Park Improvements 212 Household Hazardous Waste Station Improvements 526 Infrastructure Management System 690 Interactive Voice Response 692 Internal Alarm System Replacement 142 IT Disaster Recovery Plan 694 L Library & Community Center - Temporary Facilities 144 Library Computer System Software 706 Library RFID Implementation 708 Lucie Stern Buildings Mechanical and Electrical Upgrades 146 M Matadero Creek Storm Water Pump Station and Trunk Line Improvements 540 Maybell 1&2 4/12kV Conversion 392 Midtown Connector 294 Mitchell Park Adobe Creek Bridge Replacement Project 214 Mitchell Park Improvements 216 Mitchell Park Library and Community Center 148 Mobile/In-Car Video System Replacement .. 710 Municipal Service Center Lighting, Mechanical, and Electrical Improvements 150 Municipal Services Center A, B, & C Roof Replacement 152 Municipal Services Center Fuel Station Demolition 728 N New Anaerobic Digesters to Replace Incinerators 612 New California Avenue Area Parking Garage 154 758 PROJECT NAME INDEX • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET PROJECT NAME INDEX New Dewatering and Loadout Facility ..600 New Downtown Parking Garage 156 New Laboratory And Environmental Services Building 602 New Public Safety Building 158 Newell Road/San Francisquito Creek Bridge Replacement 256 0 Off -Road Pathway Resurfacing And Repair .. 218 Open Space Lakes And Pond Maintenance .. 220 Open Space Trails and Amenities 222 P Park and Open Space Emergency Repairs . . . 224 Park Maintenance Shop Remodel 160 Parking Lot Q Elevator Modernization ....162 Pearson Arastradero Improvement Project .. 226 Peers Park Improvements 228 Performing Arts Venues Seat Replacement .. 164 Performing Arts Venues Soft Goods Replacement 166 Permit Information Tracking System 712 Plant Equipment Replacement 614 Plant Master Plan 604 Primary Sedimentation Tank Rehabilitation 616 Public Safety Computer -Aided Dispatch Replacement 714 Q Quarry Road Improvements and Transit Center Access 296 R Radio Infrastructure Replacement 696 Railroad Grade Separation 298 Ramos Park Improvements 230 Rebuild Underground District 15 394 Rebuild Underground District 16 396 Rebuild Underground District 19 398 Rebuild Underground District 20 400 Rebuild Underground District 23 402 Rebuild Underground District 24 404 Rebuild Underground District 25 406 Rebuild Underground District 26 408 Reconfigure Quarry Feeders 410 Relocate Quarry/Hopkins Substation 60 kV Line (A & B) 412 Residential Preferential Parking 300 Rinconada Library New Construction and Improvements 168 Rinconada Park Improvements 232 Rinconada Park Master Plan and Design 234 Robles Park Improvements 236 Roofing Replacement 170 Roth Building Maintenance 172 S Safe Routes To School 302 Salaries and Benefits - Capital Improvement Fund CIP Projects 310 Sand Hill / Quarry 12kV Tie 414 Sarah Wallis Park Improvements 238 SCADA System Upgrades 416 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2015 736 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2016 738 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2017 (Reserve) 740 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2018 742 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2019 744 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2020 746 Scheduled Vehicle and Equipment Replacement - Fiscal Year 2021 748 Seale Park Improvements 240 Security at City Gas Receiving Stations 516 Seismic Water System Upgrades 638 Sewer Lateral/Manhole Rehabilitation and Replacement 560 Sewer System, Customer Connections 556 Sidewalk Repairs 258 Sign Reflectivity Upgrade 260 Smart Grid Technology Installation 418 Stanford - Customer Load Requirements 420 Stanford/Palo Alto Playing Fields Netting .. 242 Stanford/Palo Alto Playing Fields Soccer Turf Replacement 244 Storm Drain System Replacement And Rehabilitation 544 Street Light System Conversion Project 422 Street Lights Improvements 262 PROJECT NAME INDEX • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 759 PROJECT NAME INDEX Street Maintenance 264 Streetlights Condition Assessment 266 Substation 60kV Breaker Replacement 424 Substation Facility Improvements 426 Substation Protection Improvements 428 Substation Security 430 System Extensions - Unreimbursed 486 System Flow Meters 618 T Telephone System Replacement 698 Temporary Main Library 174 Tennis and Basketball Court Resurfacing 246 Thermoplastic Lane Marking and Striping . . . 268 Traffic Signal and Intelligent Transportation Systems 304 Transportation and Parking Improvements .. 306 U Underground Distribution System Security .. 446 Underground District 42 - Embarcadero Rd Emerson/Middlefield 448 Underground District 43 - Alma/ Embarcadero 450 Underground District 46 - Charleston/EI Camino Real 452 Underground District 47 -Middlefield, Homer, Webster, Addison 454 Underground System Rebuild 432 University Avenue Parking Improvements 176 Upgrade Electric Estimating System 434 Utilities Customer Bill System Improvements 716 Utility Control Center Upgrades 436 Utility Site Security Improvements 438 V VA Hospital - Customer Load Requirements 440 Ventura Buildings Improvements 178 Virtual Library Branch 718 W Wastewater Collection System Rehabilitation/ Augmentation Project 23 562 Wastewater Collection System Rehabilitation/ Augmentation Project 24 564 Wastewater Collection System Rehabilitation/ Augmentation Project 25 566 Wastewater Collection System Rehabilitation/ Augmentation Project 26 568 Wastewater Collection System Rehabilitation/ Augmentation Project 27 570 Wastewater Collection System Rehabilitation/ Augmentation Project 28 572 Wastewater Collection System Rehabilitation/ Augmentation Project 29 574 Wastewater Collection System Rehabilitation/ Augmentation Project 30 576 Wastewater Collection System Rehabilitation/ Augmentation Project 31 578 Wastewater Collection System Rehabilitation/ Augmentation Project 32 580 Wastewater Collection System Rehabilitation/ Augmentation Project 33 582 Wastewater General Equipment and Tools .. 584 Wastewater System Improvements 586 Water Distribution System Improvements .. 640 Water General Equipment/Tools 642 Water Main Replacement - Project 25 662 Water Main Replacement - Project 26 664 Water Main Replacement - Project 27 666 Water Main Replacement - Project 28 668 Water Main Replacement - Project 29 670 Water Main Replacement - Project 30 672 Water Main Replacement - Project 31 674 Water Main Replacement - Project 32 676 Water Meters 644 Water Recycling Facilities 646 Water Regulation Station Improvements 648 Water Reservoir Coating Improvements 650 Water Service Hydrant Replacement 652 Water System Customer Connections 632 Water System Master Plan 654 Water System Supply Improvements 656 Water, Gas, Wastewater Utility GIS Data 658 Wildlife Hazard Plan 348 760 PROJECT NAME INDEX • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET PROJECT NUMBER INDEX A AC -14001 102 AC -17000 166 AC -18000 164 AC -86017 182 AP -16000 342 AP -16002 348 AP -16003 346 AS -10000 310 C CB -16001 320 CB -16002 324 CB -17000 328 CB -17001 322 CB -17002 330 E EL -02010 416 EL -02011 388 EL -04012 438 EL -06001 368 EL -08001 448 EL -10006 404 EL -10009 422 EL -11003 394 EL -11008 398 EL -11009 450 EL -11010 454 EL -11014 418 EL -12001 452 EL -13000 380 EL -13002 412 EL -13003 396 EL -13006 414 EL -13007 446 EL -13008 434 EL -14000 372 EL -14002 400 EL -14004 392 EL -14005 410 EL -15000 374 EL -15001 384 EL -16000 408 EL -16001 432 EL -16002 370 EL -16003 430 EL -17000 402 EL -17001 378 EL -17002 424 EL -17003 440 EL -17004 420 EL -17005 390 EL -17006 382 EL -17007 444 EL -17008 436 EL -19000 406 EL -89028 364 EL -89031 376 EL -89038 428 EL -89044 426 EL -98003 386 F FD -13000 140 FD -14002 132 FO -10000 472 FO -10001 468 FO -16000 466 G GS -03009 486 GS -11000 490 GS -11002 508 GS -12001 492 GS -13001 494 GS -13002 512 GS -14003 496 GS -14004 510 GS -15000 498 GS -15001 516 GS -16000 500 GS -20000 502 GS -20001 504 GS -80017 484 GS -80019 514 PROJECT NUMBER INDEX • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 761 PROJECT NUMBER INDEX 0 OS -00001 222 OS -00002 220 OS -09001 218 OS -09002 186 P PD -14000 142 PE -08001 232 PE -09003 112 PE -09006 148 PE -09010 144 PE -11000 168 PE -11011 292 PE -11012 174 PE -12003 234 PE -12011 256 PE -12017 114 PE -13011 278 PE -13014 266 PE -13017 254 PE -13020 198 PE -14015 146 PE -14018 98 PE -15001 158 PE -15003 136 PE -15007 156 PE -15011 178 PE -15020 128 PE -15029 104 PE -16000 190 PE -17000 214 PE -17002 116 PE -17004 108 PE -17005 192 PE -17006 100 PE -17008 118 PE -17009 120 PE -17010 124 PE -18000 154 PE -18004 138 PE -18006 196 PE -18010 216 PE -18012 212 PE -18015 236 PE -18016 126 PE -21000 202 PE -21001 226 PE -86070 264 PF-00006 170 PF-01003 106 PF-02022 130 PF-07011 172 PF-14002 134 PF-14003 176 PF-14004 110 PF-16003 162 PF-16004 122 PF-16006 150 PF-17000 152 PF-93009 96 PG -06001 246 PG -06003 188 PG -09002 224 PG -09003 160 PG -12001 242 PG -12004 238 PG -13001 244 PG -13003 208 PG -14000 230 PG -14001 228 PG -14002 200 PG -14003 240 PG -15000 194 PG -17000 184 PG -17001 204 PG -18000 206 PL -00026 302 PL -04010 272 PL -05030 304 PL -11001 252 PL -11002 276 PL -12000 306 PL -14000 280 PL -14001 294 PL -15001 290 PL -15002 282 PL -15003 300 PL -15004 288 PL -16000 296 PL -16001 284 PL -16002 286 PL -17001 298 P0-05054 262 P0-11000 260 P0-11001 268 P0-12001 250 P0-89003 258 R RF-16001 526 S SD -06101 544 762 PROJECT NUMBER INDEX • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET PROJECT NUMBER INDEX SD -11101 538 WQ-14003 616 SD -13003 540 WQ-14004 608 T TE-00010 698 TE-01012 694 TE-05000 696 TE-06001 708 TE-08004 704 TE-09000 714 TE-10001 716 TE-11001 706 TE-11002 710 TE-12001 702 TE-13001 692 TE-13004 690 TE-14002 718 TE-95016 712 V VR-14002 728 VR-15000 736 VR-15001 734 VR-16000 738 VR-17000 740 VR-17001 732 VR-18000 742 VR-19000 744 VR-20000 746 VR-21000 748 W WC -10002 562 WC -11000 564 WC -12001 566 WC -13001 568 WC -13002 584 WC -14001 570 WC -15001 572 WC -15002 586 WC -16001 574 WC -17001 576 WC -19001 578 WC -20000 580 WC -21000 582 WC -80020 556 WC -99013 560 WQ-04011 598 WQ-10001 604 WQ-14001 600 WQ-14002 602 WQ-16001 612 WQ-16002 610 WQ-80021 614 WQ-80022 618 WS -02014 658 WS -07000 648 WS -07001 646 WS -08001 650 WS -08002 636 WS -09000 638 WS -11000 662 WS -11003 640 WS -11004 656 WS -12001 664 WS -13001 666 WS -13002 642 WS -14001 668 WS -15002 670 WS -15004 654 WS -16001 672 WS -19001 674 WS -20000 676 WS -80013 632 WS -80014 652 WS -80015 644 PROJECT NUMBER INDEX • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 763 CITY OF PALO ALTO AMERICANS WITH DISABILITIES ACT CITY OF PALO ALTO IN COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, THIS DOCUMENT MAY BE PROVIDED IN OTHER ACCESSIBLE FORMATS. For information contact: ADA Coordinator City of Palo Alto 285 Hamilton Ave (650) 329-255 AMERICANS WITH DISABILITIES ACT • CITY OF PALO ALTO FISCAL YEAR 2017 CAPITAL BUDGET 765 CITY OF PALO ALTO