HomeMy WebLinkAboutStaff Report 2509-5248CITY OF PALO ALTO
CITY COUNCIL
Monday, December 15, 2025
Council Chambers & Hybrid
4:30 PM
Agenda Item
21.Approval of a Purchase Order with Golden State Fire Apparatus in an Amount Not to
Exceed $3,378,458, for the Purchase of One Hybrid Electric Pierce Enforcer Volterra
1500 GPM Pumper and One Diesel Pierce Enforcer 1500 GPM Pumper, Utilizing a
Cooperative Purchase Agreement, as Part of the Scheduled Vehicle and Equipment
Replacement Capital Improvement Fiscal Year 2025 and 2026 Projects (VR-25000 and
VR-26000); CEQA Status – Not a Project Item Removed Off Agenda
City Council
Staff Report
From: City Manager
Report Type: CONSENT CALENDAR
Lead Department: Public Works
Meeting Date: December 15, 2025
Report #:2509-5248
TITLE
Approval of a Purchase Order with Golden State Fire Apparatus in an Amount Not to Exceed
$3,378,458, for the Purchase of One Hybrid Electric Pierce Enforcer Volterra 1500 GPM Pumper
and One Diesel Pierce Enforcer 1500 GPM Pumper, Utilizing a Cooperative Purchase
Agreement, as Part of the Scheduled Vehicle and Equipment Replacement Capital Improvement
Fiscal Year 2025 and 2026 Projects (VR-25000 and VR-26000); CEQA Status – Not a Project
RECOMMENDATION
Staff recommends that the City Council approve and authorize the City Manager or their
designee to execute a purchase order with Golden State Fire Apparatus, Inc., in an amount not
to exceed $3,378,458, for the purchase of One Hybrid Electric Pierce Enforcer Volterra 1500
GPM Pumper and One Diesel Pierce Enforcer 1500 GPM Pumper, utilizing a cooperative
purchase agreement via Sourcewell, a cooperative purchasing agency serving government and
not-for-profit organizations.
EXECUTIVE SUMMARY
Staff recommends approval of the procurement of one Hybrid Electric Pierce Enforcer Volterra
1500 GPM Pumper and one Diesel Pierce Enforcer 1500 GPM Pumper through a cooperative
purchasing agreement with Sourcewell. The replacement of the City’s two 2009 Pierce Arrow
XT Pumpers (Units 6144 and 6146) is necessary to maintain the reliability and effectiveness of
the Fire Department’s emergency response operations. The proposed electric and diesel
combination supports the City’s long-term fleet electrification goals while addressing current
service needs and equipment availability constraints. Funding for both vehicles is included in
the Fiscal Year 2025 and Fiscal Year 2026 Vehicle and Equipment Replacement Capital
Improvement Projects (VR-25000 and VR-26000); the purchase of a diesel fire engine instead of
an electric hybrid engine in Fiscal Year 2026 is consistent with the approach approved by
Council during the FY2026 budget reduction discussions.
BACKGROUND
ANALYSIS
Table #1: City of Palo Alto Fire Engine Fleet
Unit#Designation Location Current Mileage Replacement Yr
6151 Frontline FS 1 62,765 TBD
6146 Frontline FS 2 109,246 FY 2026
6145 Frontline FS 3 106,912 FY 2030
6150 Frontline FS 5 83,193 TBD
6144 Reserve FS 5 106,162 FY 2025
6148 Frontline FS 6 95,417 FY 2027
6149 Frontline FS 4 103,848 FY 2028
Unit 6144 has over 106,000 miles and is projected to reach approximately 120,000 miles by the
time it will be replaced, with lifetime maintenance and operation costs exceeding $630,000.
The 16-year-old apparatus has begun to show signs of significant internal wear due to the age
of the vehicle, leading to increased breakdowns and operational costs. Some of the issues
include consistent oil leaks in the engine, engine control module replacements, a pump system
upgrade, and both steering boxes being replaced. However, staff proposes retaining Unit 6144
in 2027 and transitioning it to frontline status in place of unit 6145, which would concurrently
shift to reserve status. This realignment ensures continuity of service while maintaining fleet
redundancy.
Unit 6146 has over 109,000 miles and is projected to exceed 130,000 by the time it will be
replaced, with lifetime maintenance and operation costs exceeding $476,000. Recently, this
vehicle underwent extensive upgrades to meet frontline standards after being transitioned
from reserve status to replace another unit at Fire Station 2. Critical improvements included a
fully revamped primer system, new hoses, a replacement gearbox, upgraded power steering,
modern transmission controls, and new seat cushions.
Despite these upgrades, staff advises retiring Unit 6146 from frontline service and retaining it as
a reserve apparatus once we take delivery of the new diesel engine in 2029. This strategy
returns a second reserve unit to bolster operational flexibility and emergency readiness.
Additionally, unit 6148 is scheduled for replacement in FY 2027 and unit 6149 is scheduled in FY
2028. The remaining two frontline units, 6151 and 6150, will remain in service at Fire Station 1
and Fire Station 6, respectively.
The proposed replacement units integrate advanced technology, including modernized
pumping systems, real-time data connectivity, and electronically controlled engines with self-
diagnostic and reporting capabilities. The electric Pierce Volterra model incorporates a dual-
power system consisting of a battery-electric primary driveline supported by a clean-diesel
backup engine. This configuration allows the apparatus to operate in fully electric mode during
most routine responses, significantly reducing emissions and noise, while the diesel engine
automatically engages when extended operations, high-demand pumping, or low state-of-
charge conditions require additional power. These apparatuses ensure compliance with safety
standards, meeting both National Fire Protection Association (NFPA) guidelines and 2024/2025
California Air Resources Board (CARB) emissions requirements, thereby reducing carbon
emissions and avoiding regulatory penalties.
The modern, electric pumper promises long-term cost efficiency through reduced fuel
consumption and maintenance expenses compared to the outdated models, optimizing
taxpayer investment. Delaying action risks further mechanical failures, inflated repair costs, and
compromised emergency response capabilities. Proactive replacement and strategic fleet
realignment safeguard public safety while advancing the City’s commitment to sustainability,
reliability, and fiscal stewardship.
Two payment options were provided by Golden State Fire Apparatus, Inc. for each vehicle type.
Electric:
FISCAL/RESOURCE IMPACT
STAKEHOLDER ENGAGEMENT
ENVIRONMENTAL REVIEW
ATTACHMENTS
APPROVED BY:
PREPARED ESPECIALLY FOR:
CITY OF PALO ALTO
One (1) Pierce Manufacturing, Inc.
Enforcer Volterra™ 1500 GPM Pumper
PRODUCTPROPOSAL
OPTION A
100% PRE-PAYMENT
This will be the price of the Product(s)
contingent upon the Customer paying the
Grand Total Purchase Price to GSFA within
thirty (30) calendar days of the Executed Date
pursuant to the Payment Terms
Please note this discount is also available contingent upon a Third Party
(Leasing Company) paying 100% of the Grand Total Purchase Price on
behalf of the Customer to GSFA within thirty (30) calendar days of the
Executed Date pursuant to the Payment Terms
IF YOU ELECT THIS OPTION,
IT RESULTS IN A SAVINGS OF
($152,464.53) OFF
OF THE GRAND TOTAL OF OPTION B
goldenstatefire.com
7400 Reese Road, Sacramento, CA 95828 | 916.330.1638
PRODUCT PROPOSAL FOR:
City of Palo Alto
250 Hamilton Avenue
Palo Alto, CA 94301
Sales Consultant
Ryan Wright
ryan@goldenstatefire.com
Mobile: (209) 613-3809
Golden State Fire Apparatus, Inc. (“GSFA”) is pleased to provide this proposal for the fire apparatus(es) and equipment
identified below (the "Product”) to CITY OF PALO ALTO (“Customer”) for consideration. This proposal (this “Product Proposal”)
includes the following exhibits attached hereto: the Standard Terms and Conditions attached as Exhibit A (the “Terms and
Conditions”); the Product Specifications attached as Exhibit B (the “Specifications”); the Product Warranties attached as Exhibit
C; and the Dealer Supplied Products and/or Services attached as Exhibit D (the “Dealer Supplied Products/Services List”) (all of
the foregoing, collectively, the “Agreement”). Through its signature below or other Acceptance (as defined on page 2),
Customer acknowledges having received and read, and agrees to be bound by, the Agreement. The Agreement shall be
effective as of the latest date appearing in the signature blocks below (the “Executed Date”).
PAYMENT TERMS – Customer shall pay the total purchase price set forth directly above (the “Grand Total Purchase Price”) to GSFA
within thirty (30) calendar days of the Executed Date. If payment of the Grand Total Purchase Price is late, a late fee as specified in
section 6 of the Terms and Conditions may be applied, and the Prepayment Discount may be adjusted, and the Grand Total Purchase
Price increased in accordance with section 2.c of the Terms and Conditions. Customer shall pay any balance due as a result of
Change Orders as described in the Terms and Conditions.
MANUFACTURER – Customer acknowledges that GSFA is not an agent of the Product manufacturer identified above
(“Manufacturer”) and is not capable of binding Manufacturer. Within five (5) business days of the Executed Date, GSFA shall submit
an order form to the Manufacturer for the Product. GSFA’s further performance under the Agreement is contingent upon
Manufacturer’s acceptance of such order form at the price and on the terms GSFA believed to be available when submitting this
Product Proposal to Customer. If Manufacturer rejects such order as submitted or fails to respond to GSFA within a reasonable
SUBMITTED DATE EXPIRATION DATE GSFA PROPOSAL #MANUFACTURER BID #MANUFACTURER CONSORTIUM
11/13/2025 12/29/2025 91113-25AV 951 Pierce
Manufacturing,
Inc.
Sourcewell #113021-
OKC-1, ID #2688
MEMBER #43092
ITEM PRODUCT DESCRIPTION UNIT PRICE
A One (1) Pierce Manufacturing Inc. Enforcer Volterra™ 1500 GPM Pumper 2,166,427.00
B Pre-Payment Discount for 100% Payment at Time of Order (the “Prepayment Discount”) (139,436.00)
C SUBTOTAL 2,026,991.00
D 9.125% State Sales Tax 184,962.93
E California Tire Fee 10.50
F 100% Performance Bond 4,624.00
G GRAND TOTAL PURCHASE PRICE 2,216,588.43
OPTION B
PAYMENT AT TIME OF DELIVERY OR PICKUP
This will be the price of the Product(s) contingent
upon the Customer paying the Grand Total
Purchase Price to GSFA at time of delivery or pickup
pursuant to the Payment Terms
goldenstatefire.com
7400 Reese Road, Sacramento, CA 95828 | 916.330.1638
PRODUCT PROPOSAL FOR:
City of Palo Alto
250 Hamilton Avenue
Palo Alto, CA 94301
Sales Consultant
Ryan Wright
ryan@goldenstatefire.com
Mobile: (209) 613-3809
Golden State Fire Apparatus, Inc. (“GSFA”) is pleased to provide this proposal for the fire apparatus(es) and equipment
identified below (the "Product”) to CITY OF PALO ALTO (“Customer”) for consideration. This proposal (this “Product Proposal”)
includes the following exhibits attached hereto: the Standard Terms and Conditions attached as Exhibit A (the “Terms and
Conditions”); the Product Specifications attached as Exhibit B (the “Specifications”); the Product Warranties attached as Exhibit
C; and the Dealer Supplied Products and/or Services attached as Exhibit D (the “Dealer Supplied Products/Services List”) (all of
the foregoing, collectively, the “Agreement”). Through its signature below or other Acceptance (as defined on page 2),
Customer acknowledges having received and read, and agrees to be bound by, the Agreement. The Agreement shall be
effective as of the latest date appearing in the signature blocks below (the “Executed Date”).
PAYMENT TERMS – Customer shall pay the total purchase price set forth directly above (the “Grand Total Purchase Price”) to GSFA
no later than the time of GSFA’s delivery of the applicable Product to Customer’s address listed above (or Customer’s pick up of such
Product at GSFA’s facilities, if approved by GSFA). GSFA shall have no obligation to deliver, or permit pick up of the Product if the
Customer does not have full payment ready when the Product is complete and ready to deliver or pick up, as applicable. Customer
shall pay any balance due as a result of Change Orders as described in the Terms and Conditions.
MANUFACTURER – Customer acknowledges that GSFA is not an agent of the Product manufacturer identified above
(“Manufacturer”) and is not capable of binding Manufacturer. Within five (5) business days of the Executed Date, GSFA shall submit
an order form to the Manufacturer for the Product. GSFA’s further performance under the Agreement is contingent upon
Manufacturer’s acceptance of such order form at the price and on the terms GSFA believed to be available when submitting this
Product Proposal to Customer. If Manufacturer rejects such order as submitted or fails to respond to GSFA within a reasonable
amount of time, GSFA shall notify Customer in writing, and unless GSFA and Customer otherwise agree in writing, the Agreement
shall then terminate and have no further force or effect.
SUBMITTED DATE EXPIRATION DATE GSFA PROPOSAL #MANUFACTURER BID #MANUFACTURER CONSORTIUM
11/13/2025 12/29/2025 91113-25BV 951 Pierce
Manufacturing,
Inc.
Sourcewell #113021-
OKC-1, ID #2688
MEMBER #43092
ITEM PRODUCT DESCRIPTION UNIT PRICE
A One (1) Pierce Manufacturing Inc. Enforcer Volterra™ 1500 GPM Pumper 2,166,427.00
B 9.125% State Sales Tax 197,686.46
C California Tire Fee 10.50
D 100% Performance Bond 4,929.00
E GRAND TOTAL PURCHASE PRICE 2,369,052.96
PREPARED ESPECIALLY FOR:
CITY OF PALO ALTO
One (1) Pierce Manufacturing, Inc.
Enforcer 1500 GPM Pumper
PRODUCTPROPOSAL
OPTION A
100% PRE-PAYMENT
This will be the price of the Product(s)
contingent upon the Customer paying the
Grand Total Purchase Price to GSFA within
thirty (30) calendar days of the Executed Date
pursuant to the Payment Terms
Please note this discount is also available contingent upon a Third Party
(Leasing Company) paying 100% of the Grand Total Purchase Price on
behalf of the Customer to GSFA within thirty (30) calendar days of the
Executed Date pursuant to the Payment Terms
IF YOU ELECT THIS OPTION,
IT RESULTS IN A SAVINGS OF
($211,140.26) OFF
OF THE GRAND TOTAL OF OPTION B
goldenstatefire.com
7400 Reese Road, Sacramento, CA 95828 | 916.330.1638
PRODUCT PROPOSAL FOR:
City of Palo Alto
250 Hamilton Avenue
Palo Alto, CA 94301
Sales Consultant
Ryan Wright
ryan@goldenstatefire.com
Mobile: (209) 613-3809
Golden State Fire Apparatus, Inc. (“GSFA”) is pleased to provide this proposal for the fire apparatus(es) and equipment
identified below (the "Product”) to CITY OF PALO ALTO (“Customer”) for consideration. This proposal (this “Product Proposal”)
includes the following exhibits attached hereto: the Standard Terms and Conditions attached as Exhibit A (the “Terms and
Conditions”); the Product Specifications attached as Exhibit B (the “Specifications”); the Product Warranties attached as Exhibit
C; and the Dealer Supplied Products and/or Services attached as Exhibit D (the “Dealer Supplied Products/Services List”) (all of
the foregoing, collectively, the “Agreement”). Through its signature below or other Acceptance (as defined on page 2),
Customer acknowledges having received and read, and agrees to be bound by, the Agreement. The Agreement shall be
effective as of the latest date appearing in the signature blocks below (the “Executed Date”).
PAYMENT TERMS – Customer shall pay the total purchase price set forth directly above (the “Grand Total Purchase Price”) to GSFA
within thirty (30) calendar days of the Executed Date. If payment of the Grand Total Purchase Price is late, a late fee as specified in
section 6 of the Terms and Conditions may be applied, and the Prepayment Discount may be adjusted, and the Grand Total Purchase
Price increased in accordance with section 2.c of the Terms and Conditions. Customer shall pay any balance due as a result of
Change Orders as described in the Terms and Conditions.
MANUFACTURER – Customer acknowledges that GSFA is not an agent of the Product manufacturer identified above
(“Manufacturer”) and is not capable of binding Manufacturer. Within five (5) business days of the Executed Date, GSFA shall submit
an order form to the Manufacturer for the Product. GSFA’s further performance under the Agreement is contingent upon
Manufacturer’s acceptance of such order form at the price and on the terms GSFA believed to be available when submitting this
Product Proposal to Customer. If Manufacturer rejects such order as submitted or fails to respond to GSFA within a reasonable
SUBMITTED DATE EXPIRATION DATE GSFA PROPOSAL #MANUFACTURER BID #MANUFACTURER CONSORTIUM
11/13/2025 12/29/2025 91113-25A 994 Pierce
Manufacturing,
Inc.
Sourcewell #113021-
OKC-1, ID #259
MEMBER #43092
ITEM PRODUCT DESCRIPTION UNIT PRICE
A One (1) Pierce Manufacturing Inc. Enforcer 1500 GPM Pumper 1,255,069.00
B Pre-Payment Discount for 100% Payment at Time of Order (the “Prepayment Discount”) (193,033.00)
C SUBTOTAL 1,062,036.00
D 9.125% State Sales Tax 96,910.79
E California Tire Fee 10.50
F 100% Performance Bond 2,912.00
G GRAND TOTAL PURCHASE PRICE 1,161,869.29
OPTION B
PAYMENT AT TIME OF DELIVERY OR PICKUP
This will be the price of the Product(s) contingent
upon the Customer paying the Grand Total
Purchase Price to GSFA at time of delivery or pickup
pursuant to the Payment Terms
goldenstatefire.com
7400 Reese Road, Sacramento, CA 95828 | 916.330.1638
PRODUCT PROPOSAL FOR:
City of Palo Alto
250 Hamilton Avenue
Palo Alto, CA 94301
Sales Consultant
Ryan Wright
ryan@goldenstatefire.com
Mobile: (209) 613-3809
Golden State Fire Apparatus, Inc. (“GSFA”) is pleased to provide this proposal for the fire apparatus(es) and equipment
identified below (the "Product”) to CITY OF PALO ALTO (“Customer”) for consideration. This proposal (this “Product Proposal”)
includes the following exhibits attached hereto: the Standard Terms and Conditions attached as Exhibit A (the “Terms and
Conditions”); the Product Specifications attached as Exhibit B (the “Specifications”); the Product Warranties attached as Exhibit
C; and the Dealer Supplied Products and/or Services attached as Exhibit D (the “Dealer Supplied Products/Services List”) (all of
the foregoing, collectively, the “Agreement”). Through its signature below or other Acceptance (as defined on page 2),
Customer acknowledges having received and read, and agrees to be bound by, the Agreement. The Agreement shall be
effective as of the latest date appearing in the signature blocks below (the “Executed Date”).
PAYMENT TERMS – Customer shall pay the total purchase price set forth directly above (the “Grand Total Purchase Price”) to GSFA
no later than the time of GSFA’s delivery of the applicable Product to Customer’s address listed above (or Customer’s pick up of such
Product at GSFA’s facilities, if approved by GSFA). GSFA shall have no obligation to deliver, or permit pick up of the Product if the
Customer does not have full payment ready when the Product is complete and ready to deliver or pick up, as applicable. Customer
shall pay any balance due as a result of Change Orders as described in the Terms and Conditions.
MANUFACTURER – Customer acknowledges that GSFA is not an agent of the Product manufacturer identified above
(“Manufacturer”) and is not capable of binding Manufacturer. Within five (5) business days of the Executed Date, GSFA shall submit
an order form to the Manufacturer for the Product. GSFA’s further performance under the Agreement is contingent upon
Manufacturer’s acceptance of such order form at the price and on the terms GSFA believed to be available when submitting this
Product Proposal to Customer. If Manufacturer rejects such order as submitted or fails to respond to GSFA within a reasonable
amount of time, GSFA shall notify Customer in writing, and unless GSFA and Customer otherwise agree in writing, the Agreement
shall then terminate and have no further force or effect.
SUBMITTED DATE EXPIRATION DATE GSFA PROPOSAL #MANUFACTURER BID #MANUFACTURER CONSORTIUM
11/13/2025 12/29/2025 91113-25B 994 Pierce
Manufacturing,
Inc.
Sourcewell #113021-
OKC-1, ID #259
MEMBER #43092
ITEM PRODUCT DESCRIPTION UNIT PRICE
A One (1) Pierce Manufacturing Inc. Enforcer 1500 GPM Pumper 1,255,069.00
B 9.125% State Sales Tax 114,525.05
C California Tire Fee 10.50
D 100% Performance Bond 3,405.00
E GRAND TOTAL PURCHASE PRICE 1,373,009.55