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HomeMy WebLinkAbout2025-11-25 Parks & Recreation Commission Agenda PacketPARKS AND RECREATION COMMISSION Regular Meeting Tuesday, November 25, 2025 Council Chambers & Hybrid 7:00 PM Amended Agenda Amended Agenda Items Appear Below in RED Commissioner Vadim Axelrod Remote Call In Teleconference Location: Embassy Suites by Hilton Washington D.C. Convention Center, Lobby 900 10 St NW Washington, D.C., 20001   Parks and Recreation Commission meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org. Commissioner names, biographies, and archived agendas and report are available at https://www.paloalto.gov/Departments/Community-Services/Other- Services/Commissions/Parks-and-Recreation-Commission. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/99937899745 ) Meeting ID: 999 3789 9745 Phone: 1(669)900-6833   PUBLIC COMMENTS Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to ParkRec.commission@paloalto.gov and will be provided to the Council and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to ParkRec.commission@paloalto.gov at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when th displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. CALL TO ORDER   PUBLIC COMMENT Members of the public may speak to any item NOT on the agenda.   AGENDA CHANGES, ADDITIONS AND DELETIONS The Chair or Commission majority may modify the agenda order to improve meeting management.   APPROVAL OF MINUTES   1.Approval of Minutes from October 28, 2025 CITY OFFICIAL REPORTS Members of the public may not speak to the item(s) 2.Council Liaison Report – 5 minutes 3.Department Report – 20 minutes – Staff Presentation BUSINESS ITEMS   4.Community Garden Program Update – 30 minutes – Staff presentation 5.First Tee Update – 30 minutes – Staff presentation 6.Election of Chair and Vice Chair – 20 minutes 7.Assignment of Commissioners to Ad Hoc Committees and Liaison Roles – 20 minutes COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s)   8. Ad Hoc Committees and Liaison Updates (Discussion) – 15 minutes ADJOURNMENT   OTHER INFORMATION   A.Public Comments PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1.Written public comments may be submitted by email to ParkRec.Commission@paloalto.gov. 2.Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Council, click on the link below to access a Zoom-based meeting. Please read the following instructions carefully. ◦You may download the Zoom client or connect to the meeting in- browser. If using your browser, make sure you are using a current, up-to-date browser: Chrome 30 , Firefox 27 , Microsoft Edge 12 , Safari 7 . Certain functionality may be disabled in older browsers including Internet Explorer. ◦You may be asked to enter an email address and name. 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You will be asked to provide your first and last name before addressing the Council. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 999 3789 9745 Phone:1-669-900-6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329-2550 (voice) or by emailing ada@paloalto.gov. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. Parks and Recreation Commission Staff Report From: Community Services Department Meeting Date: November 25, 2025 Report #: 2511-5466 TITLE Approval of Minutes from October 28, 2025 BACKGROUND Staff recommends that Parks and Recreation Commission review and approve minutes the special meeting minutes for October 28, 2025. ATTACHMENTS Attachment A: October 28, 2025 Parks & Recreation Draft Summary Minutes Item 1 Staff Report Item 1: Staff Report Pg. 1 Packet Pg. 6 of 177  1 MINUTES 2 PARKS & RECREATION Commission 3 Regular meeting 4 October 28, 2025 5 In-Person & Virtual Conference 6 Palo Alto, California 7 8 Commissioners Present: Shani Kleinhaus, Jeff Greenfield, Nellis Freeman, Anne Cribbs, Yudy Deng 9 (arrived 6:12, left 10:30) 10 Commissioners Absent: Commissioner Bing Wei , Commissioner Amanda Brown 11 Others Present: Julie Lythcott Haimes (arrived 6:25) (left 9:43 p.m.) 12 Staff Present: Sarah Robustelli, Megha, Ben Heistien, Kristen O’Kane 13 Meeting Starts 6:06 p.m. 14 15 CALL TO ORDER & ROLL CALL 16 Chair Freeman called the meeting to order. 17 The clerk called roll and declared Commissioner Wei and Brown were absent. 18 PUBLIC COMMENT 19 Lisa V. commented that an art exhibition related to privately owned public open spaces was 20 occurring at Avenidas through the remainder of the week. A statement was read declaring why the 21 exhibition was important. There were opportunities to rebalance the use of the spaces. 22 AGENDA CHANGES, ADDITIONS, AND DELETIONS 23 Switch Item 8, recognition of commissioners, with item 3. Ad Hoc updates 24 APPROVAL OF MINUTES 25 1.Approval of Draft Minutes from September 23, 2025 Parks and Recreation Commission 26 Regular Meeting 27 a. Anne Cribbs made the motion to approve. Seconded by VC Greenfield. 28 b. (5-0) 5 approved, 2 absent 29 CITY OFFICIAL REPORTS 30 2.Department Report (20 min) 31 32 Sarah Robustelli, Division Manager Open Space, Parks, and Golf, reported that Councilmember 33 Lythcott-Haims was running late. Upcoming special events would include the tree lighting at Lytton 34 Plaza on December 5 and a holiday toy drive (the last day to donate would be December 14). A Item 1 Attachment A October 28, 2025 Parks & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 2 Packet Pg. 7 of 177  35 recap of special events that had taken place was provided. The Cubberley update would return to 36 the PRC on November 25. The preferred concept and plan was being finalized and the second of 4 37 community polls would be open November 7 through 17. The final presentation to Council and the 38 community was scheduled for December 15. This meeting’s agenda included an item for the Turf 39 Study, which included a decision point for PRC. Construction on the Palo Alto Tide Gate Structure 40 Seismic Retrofit and Rehabilitation Project started and would run until the end of January for this 41 segment. There was a plan for another construction phase the following year. The Stanford Palo Alto 42 Community Playing Fields Turf Replacement Project was underway. PFAS testing, safety net 43 replacement, new goal and sand and cork installation was upcoming. Completion was scheduled for 44 December. 45 46 Chair Freeman asked how much advanced noticed the public received for the run/walk event, which 47 had started later than usual. 48 49 Ms. Robustelli answered that the run/walk event date would change based on the timing of the full 50 moon. There had been a decrease in attendance from last year. 51 52 Commissioner Cribbs requested the status of First Tee. 53 54 Ms. Robustelli replied that a draft agreement was being finalized for First Tee and was scheduled to 55 come to PRC for discussion on November 25. 56 57 Commissioner Kleinhaus addressed the Valley Water sign and inquired if Palo Alto approved signs by 58 other groups. It was preferred that the Valley Water directors not be listed on the blue sign. It was 59 disappointing that Palo Alto and Valley Water could not work together to fix the loose flood gate, 60 which was initially a mitigation requirement. The project was moving forward and the City’s 61 interests in the gate and the art on the bridge were not included. Commissioner Kleinhaus queried if 62 there was any news related to a nature corner. 63 64 Ms. Robustelli responded the orange signs for the closure were displayed for public. The blue image 65 was not a sign but something Valley Water was distributing. As for nature corner, there had been a 66 tarantula crawl. 67 68 Mike Warner, Supervising Ranger, would send a video of the tarantulas to be displayed later. 69 70 Vice Chair Greenfield questioned why the tide gate had been closed over 2 years. 71 72 Ms. Robustelli could return with more details on the tide gate closure. The delay had to do with the 73 project as a whole and completing work seasonally to adhere to the requirements for the 74 regulations for permits. 75 76 Chair Freeman asked if there would be a ribbon-cutting or event for the reopening of Mayfield. Item 1 Attachment A October 28, 2025 Parks & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 3 Packet Pg. 8 of 177  77 Ms. Robustelli answered there were not typically ribbon-cuttings for re-openings. Work was being 78 done with the recreation counterparts, which were being scheduled for December. There would be 79 an announcement to the public. 80 81 Commissioner Deng spoke of the Pet Palooza Parade having been a success. 82 83 Councilmember Lythcott-Haims expressed that Council had been doing a lot related to housing. The 84 future neighbors on San Antonio would need parks, open space and a tree canopy. Council had been 85 provided with an update on the Affordable Housing Development planned for Lot T and the 86 Downtown Housing Plan. There had been a conversation concerning the impacts of RV dwellers on 87 businesses and residences and where they parked and the needs and concerns of RV dwellers who 88 needed more services and safe places to park. Councilmember Lythcott-Haims would be on the 89 Council’s newly formed Ad Hoc, which would work on impacts and services. Regarding Cubberly, a 90 second poll to gauge the degree of renovation or rebuild desired by the public and the amount of 91 funding they would be willing to contribute would run after the election. 92 BUSINESS ITEMS 93 3.Recognition of Service for Commissioner Cribbs, Greenfield, and Freeman 94 95 Chair Freeman recognized the dedicated and thoughtful work of Commissioner Cribbs and Vice 96 Chair Greenfield. Vice Chair Greenfield’s ability to ground conversations and bring clarity to complex 97 issues strengthened discussions. Commissioner Cribbs’ enthusiasm, commitment and creativity was 98 inspiring. Chair Freeman had learned much working alongside them. 99 100 Item 8 Public Comment 101 102 1. Doria S. thanked all commissioners for their dedication and work. Vice Chair Greenfield was an 103 outstanding leader and much benefit had been gained through his wisdom, perspective and 104 dedication on matters. 105 106 2. Winter D. thanked Commissioner Cribbs for her service. The word extraordinary was invented 107 for Vice Chair Greenfield who had an ability to analyze complex issues, critically think and work 108 with people effectively. 109 110 3. Daren A. stated working with the Commission had been a career highlight. Vice Chair Greenfield 111 and Commissioner Cribbs were amazing and dedicated, had diverse and invaluable skills and 112 experiences, cared, worked with staff and strengthened Palo Alto’s foundation. 113 114 4. Karen H. (Zoom) concurred with the previous speakers and thanked Vice Chair Greenfield and 115 Commissioner Cribbs for their work on dark skies, bird-safe glass and ensuring space and 116 protection for trees. Vice Chair Greenfield was committed to natural open spaces and had 117 served on working groups. Item 1 Attachment A October 28, 2025 Parks & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 4 Packet Pg. 9 of 177  118 Commissioner Deng expressed deep gratitude to Commissioner Cribbs and Vice Chair Greenfield 119 who had been incredible mentors and role models. Commissioner Cribbs was thanked for her 120 encouragement. Vice Chair Greenfield was knowledgeable, generous and had thoughtful insights, 121 which was impressive and much had been learned from him. Commissioner Deng thanked both for 122 their service, friendship and leadership. 123 124 Commissioner Kleinhaus would miss Vice Chair Greenfield and Commissioner Cribbs. The comments 125 of previous speakers were embraced. Commissioner Cribbs was youthful and enthusiastic in the 126 approach to community needs, which taught Commissioner Kleinhaus a lot. Vice Chair Greenfield 127 was creative and thoughtful and had been a mentor. Commissioner Kleinhaus was thankful for Vice 128 Chair Greenfield’s guidance. 129 Sarah Robustelli, Division Manager Open Space, Parks, and Golf, thanked Vice Chair Greenfield and 130 Commissioner Cribbs for their mentorship. It had been a joy and a pleasure to work with them. Staff 131 presented them with a gift. 132 Kristen O’Kane, Community Services Director, expressed gratitude to Vice Chair Greenfield and 133 Commissioner Cribbs. Vice Chair Greenfield had knowledge and expertise in many areas and was 134 thanked for being dedicated to the community and for challenging staff. Commissioner Cribbs was 135 thanked for being and inspiration and dedicated to Palo Alto, especially the commitment and 136 passion for youth sports. 137 138 Commissioner Cribbs thanked all for the thoughts and comments and for the opportunity to serve 139 on the Commission, which had been fun and an honor. The friendships and teamwork were 140 appreciated. Commissioner Cribbs hoped to be able to share thoughts about future items, including 141 the turf and grass playing fields (if there should be grass fields, there was 10.5 acres in the 142 Baylands). There should be continued partnership supports for First Tee, Palo Alto Recreation 143 Foundation and Friends of the Parks. There were opportunities for shared facilities with PAUSD and 144 Stanford University. The restoration rebuild of Cubberley was most important. It was important to 145 meet all Palo Altans’ needs in the spirit of compromise. 146 147 Vice Chair Greenfield voiced it had been a great pleasure to have served with Commissioner Cribbs 148 who was an incredible role model and very inspiring. It had been humbling, an honor, privilege and 149 fun serving on the PRC. Vice Chair Greenfield thanked the community for the support and input, 150 which was valuable, and his family for their patience and support. Much had been learned from 151 staff. Vice Chair Greenfield thanked present and incoming commissioners for their collaboration, 152 patience, humor, friendship, passion and dedication. Vice Chair Greenfield would be available 153 through phone calls, etc. 154 155 Chair Freeman thanked the Commission for the time, dedication, and cooperation brought to the 156 work. Chair Freeman wished Vice Chair Greenfield and Commissioner Cribbs the best. 157 158 4.Review and Provide feedback on the Foothills Nature Preserve improvements Project Scope 159 reduction Item 1 Attachment A October 28, 2025 Parks & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 5 Packet Pg. 10 of 177  160 Megha Bansal, Senior Engineer, Public Works Department, noted that staff had presented a draft 161 improvement plan for Foothills Nature Preserve to the Commission in August 2023, which included 162 infrastructure safety and access improvements throughout the preserve. Council had recently 163 discussed additional proposed improvements due to reduced visitation. Council had referred the 164 project to the PRC for potential reduction in scope and directed staff to return with funding 165 adjustments as part of the FY2026 midyear budget review. A background of the project scope was 166 provided. In September 2024, per Council direction, the scope had been reduced to safety and 167 access improvement around the Boronda Lake Preserve entrance and Vista Hill. Feedback from PRC 168 Open Space liaisons had been acquired in early October and the reduced scope was supported with 169 some input, including removing access asphalt at Vista Hill and removing or revisiting a new asphalt 170 parking lot across from Boronda Lake. A slide listing all the components of the reduced scope was 171 displayed, which included creating designated pedestrian pathways along Preserve roads from the 172 entrance of Boronda and Vista Hill, adding curb or utilizing existing borders for safety between the 173 new pathways and the roads, adding traffic control features, reconfiguring and removing existing 174 parking and adding benches at Vista Hill Viewpoint. 175 176 Ms. Bansal stated the pathway width had been reduced to 3- to 4-feet wide and would be 177 constructed with a mix of sand and silt material. Existing boulders in the Preserve would be used as 178 safety barriers where feasible and new asphalt curbs would be added where the boulders were not 179 feasible. No trees would be removed. Traffic control features would include speed humps, 180 crosswalks, tiger teeth spikes to enforce one-way traffic, directional striping or signage, stop signs 181 and a turnaround zone. Slides were furnished showing examples of each traffic control feature. 182 Parking improvements would be limited to the entrance of the Boronda Lake and Vista Hill areas. 183 Based on input from the liaisons, a new hardscape parking was not being proposed for Boronda 184 Lake, so it would be natural space. The existing gravel parallel parking would be removed. Parking 185 would be reconfigured in all other areas. The proposal would remove 25 unreserved parking spaces 186 and parking spaces would be streamlined, which would improve the parking situation and make 187 traffic flow smoother. 188 189 Ms. Bansal noted that parking striping would be added and unnecessary asphalt surfacing would be 190 removed as part of parking reconfiguration at Vista Hill. Items removed from the 2023 scope 191 included pedestrian pathways from Boronda Lake Dam to the Interpretive Center, a trail connecting 192 overflow parking to Baronda Lake through sensitive habitat, bus parking at Vista Hill and a new 193 asphalt parking lot across from Boronda Lake. Staff had already addressed items such as bike racks 194 at various areas and split rail fencing. A slide was furnished showing the preliminary cost estimate 195 for the reduced scope, although the numbers would be refined during project design. Staff would 196 proceed with design after receiving input from the PRC. It was anticipated that construction 197 documents would be completed by the winter of 2025. Staff would return to PRC for a Park 198 Improvement Ordinance recommendation in the winter of 2025. Council’s adoption of the PIO 199 would be requested in the spring of 2026. It was anticipated that bidding and contract award would 200 occur in the spring or summer of next year and that construction would begin by the fall of 2026. 201 202 Vice Chair Greenfield requested clarification of reserved versus unreserved parking. Item 1 Attachment A October 28, 2025 Parks & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 6 Packet Pg. 11 of 177  203 Mike Warner, Supervising Ranger, Community Services Department, answered that unreserved 204 parking was open, general parking. Reserved parking was at Oak Grove and Towle Campground and 205 there were ADA spots and 10-minute zones. Some of the 10-minute zones would be given back 206 during weekdays. 207 208 Vice Chair Greenfield asked if the 20 spots at Towle Camp were included in parking space count in 209 the Preserve. 210 211 Mr. Warner replied that the 20 spots at Towle Camp were counted as reserved spots. There were 212 292 unreserved spots for daily operations. Towle Camp and Oak Grove picnic were considered 213 differently. 214 215 Chair Freeman inquired how the 3- to 4-foot pathways would safely accommodate families or small 216 groups. 217 218 Ms. Megha responded that the Baylands guideline for trails was 3 to 5 feet. Some areas were tight 219 but removing trees was not desired. 220 221 Commissioner Kleinhaus mentioned the liaisons suggested reducing the pedestrian path to 3 and 4 222 feet. Commissioner Kleinhaus agreed with there being a pedestrian pathway from Boronda Lake to 223 the Interpretive Center and with removing the bus parking at Vista Hill and the trail connecting the 224 overflow parking to Boronda Lake as it would go through sensitive habitat. 225 226 No Public Comments for this item 227 228 Commissioner Kleinhaus would accept keeping the parking lot across from Boronda Lake if using 229 materials other than asphalt. It was good that the bike racks and the split rail fence were addressed. 230 There had been discussion of planting trees along the road/meadow. 231 232 Mr. Warner stated planting trees were more on the operations side, not related to the Improvement 233 Plan but staff was considering it and would follow up with more information. 234 235 Vice Chair Greenfield commented that it would be great to add the crosswalks and speed humps, 236 remove the excess asphalt at Vista Hill Viewpoint and preserve trees and that using the quarry fines 237 on the trails would be helpful. The trail width was adequate. There was a concern about the 238 reduction in parking without looking at visitation data. It had not been discussed with the liaisons. It 239 was important to keep hardscape (not asphalt) parking across from Boronda Lake. The use of plastic 240 reflectors was encouraged to demark the spaces. Vice Chair Greenfield queried what the expense 241 would be to add the hardscape parking area. Consideration should be given to adding a paved path 242 between Boronda Lake and Orchard Glen. Vice Chair Greenfield asked if all the split rail fencing had 243 been installed and if a bench could be added in the prime-time viewing spot where there were 244 currently 2 benches. There should be a plan to plant Valley Oaks along the creek side of the road at 245 Los Trancos meadow. It was questioned if the flashing speed warning sign would be removed with 246 the addition of the speed humps. Item 1 Attachment A October 28, 2025 Parks & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 7 Packet Pg. 12 of 177  247 248 Mr. Warner answered that the majority of split rail fencing necessary to reduce environmental 249 impact had been installed. If needed, additional fencing would be added but there was not a huge 250 demand and folks were being respectful of the flow of the Preserve. It might be possible to add 251 another bench in or close to the prime-time viewing spot. There was no plan to remove the flashing 252 speed warning sign, which had been effective in reducing speeds. It could be evaluated for removal 253 if the speed humps should be effective. 254 255 Vice Chair Greenfield suggested an additional speed hump be added to increase the likelihood of 256 removing the flashing sign. 257 258 Commissioner Cribbs inquired how many speed bumps there would be throughout the Preserve and 259 if the crosswalk could be smaller or not so white. 260 261 Ms. Megha answered that 7 speed humps were being proposed. The City standard design would be 262 used for the crosswalk. 263 264 Commissioner Deng queried what the time frame was for completing construction and if the safety 265 project might be expanded to the Oak Grove picnic area. 266 267 Ms. Megha anticipated 3 to 4 months of construction with completion occurring the end of 2026. 268 Regarding expanding the project to the Oak Grove picnic area, a Phase 2 could be added in the 269 future if Council desired. 270 271 Ms. Robustelli added that expanding the project to the Oak Grove picnic area could be incorporated 272 in the comments if desired. 273 274 Commissioner Deng expressed that expanding the project to the Oak Grove picnic area was not a 275 current concern but she wanted to know if future projects were planned to improve safety and 276 access. 277 278 Ms. Robustelli stated this was the only safety project on the books for Foothills Nature Preserve for 279 a Capital Plan. 280 281 Commissioner Kleinhaus voiced that removing asphalt from a nature preserve should be a high 282 priority. Asphalt needed to be removed before adding trails, so elements from the lake to the valley 283 should be removed. Walking on the road was acceptable. It was questioned if there could be arrows 284 on the road instead of signage. There may be examples of more aesthetically pleasing signage. The 285 aforementioned may be enough at this point and if more was needed it could be addressed in the 286 future. 287 288 Ms. Megha replied there could be directional striping instead of signage in certain areas. 289 290 Chair Freeman asked if there would be enough ADA parking, especially around the lake. Item 1 Attachment A October 28, 2025 Parks & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 8 Packet Pg. 13 of 177  291 292 Mr. Warner responded there was a need for ADA parking at the lake as there was currently none, 293 which was going to be addressed. 294 295 Vice Chair Greenfield inquired if the 2 remaining parallel spots at the lake would be suitable for ADA. 296 Vice Chair Greenfield addressed the pathway extension to Oak Grove and the trees along the road in 297 Los Trancos meadows and was in favor of a Phase 2 plan. There had also been a plan to adjust some 298 of the parking around Orchard Glen to have a pathway along the parking area. Vice Chair Greenfield 299 asked if there were standards, other than City standards, for crosswalks and signage for open space 300 preserves. 301 302 Mr. Warner answered that the 2 remaining parallel spots at the lake would have to be striped for 303 ADA but there was no access pad for a wheelchair, which needed to be addressed. Signage would 304 also be need. There had been a discussion about ADA parking at the turnaround zone. The trees at 305 Los Trancos meadows were not within the original scope of the plan but staff was working on 306 operations and an update would be provided at the next meeting. 307 308 Ms. Megha was not aware of other crosswalk or signage standards for open space preserves but it 309 could be evaluated during the design phase. 310 311 Commissioner Kleinhaus inquired if a lot of newts or other critters were struck by automobiles. 312 MidPen was working on designs for newt crossings, which could maybe be incorporated in the 313 speed humps. 314 315 Mr. Warner replied, depending on the time of the year, amphibians and animals were struck by cars. 316 The MidPen pilot program for newt crossings could be evaluated. 317 318 Ms. Robustelli requested more clarification on the asphalt versus gravel parking lot around the lake. 319 The Open Space Liaison Group was not in favor of asphalt. 320 321 Chair Freeman inquired which (asphalt or gravel) would reduce/add to the cost. 322 323 Ms. Megha responded that any parking surfacing would add to the cost, which was not included in 324 the estimated construction cost. The estimated cost would be refined. The original plan was to add 325 12 or 14 spaces across from Boronda Lake. If the new asphalt parking lot should be removed, visitors 326 could use the pathway to cross the lake. 327 328 Vice Chair Greenfield inquired if the parking area across from Boronda Lake was net neutral in terms 329 of no loss or gain with regard to parking spaces. 330 331 Ms. Meha answered that originally approximately 14 parking spaces would be removed along 332 Boronda Lake and about 12 to 14 added to the parking lot across Boronda Lake but that had been 333 removed. Folks would still be able to access Boronda Lake from the overflow parking lot via the new 334 pedestrian pathway. Item 1 Attachment A October 28, 2025 Parks & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 9 Packet Pg. 14 of 177  335 336 Chair Freeman was concerned about accessibility and inquired if the 2 parallel asphalt parking 337 spaces could be modified for ADA. 338 339 Mr. Warner replied that the 2 parallel asphalt parking spaces could be modified for ADA but it would 340 depend on the final plan in 100-percent design. There would need to be a space for wheelchairs. 341 342 Commissioner Kleinhaus noted that a lot of pavement would need to be added to accommodate 343 wheelchairs because the trails were dirt. 344 345 Mr. Warner stated that per code there needed to be ADA access to the facility. There were 12 acres 346 of recreational turf within Foothills, which were great areas for powered mobility devices. All the 347 trails within Foothills would not be modified to be accessible because they were historic. There had 348 to be a point to access the Preserve and exit a vehicle safely but from there it would be up to the 349 visitor. 350 351 Commissioner Kleinhaus inquired if it would be best to have ADA parking by the park or the 352 Interpretive Center. 353 354 Mr. Warner responded there was current ADA parking at the Interpretive Center, the front 355 entrance, Vista Hill and Orchard Glen. There was none at the lake. 356 357 Vice Chair Greenfield mentioned there should be at least one ADA spot at the lake or across from 358 the lake in the pull-in parking. Vice Chair Greenfield was in favor of a hardscape parking area across 359 from Boronda Lake, which would result in no net loss of parking. 360 361 Chair Freeman was in favor of a hardscape parking area across from Boronda Lake and keeping it as 362 close to nature as possible. 363 364 Commissioner Kleinhaus wanted to focus on removing the asphalt, not additional parking. 365 366 Commissioner Cribbs was in favor of removing the asphalt. 367 368 Chair Freeman asked if removing the asphalt would increase the cost. 369 370 Ms. Robustelli responded that removing the asphalt was in the scope of the reduced scope. 371 Additional comments regarding adding back additional gravel parking was requested. 372 373 Commissioners Cribbs and Deng preferred to add back additional gravel parking. 374 375 [The Commission took a 5-minute break] 376 377 5.Study and Assessment of Turf Systems: Findings and Recommendation for El Camino Park 378 Synthetic Turf Replacement Item 1 Attachment A October 28, 2025 Parks & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 10 Packet Pg. 15 of 177  379 380 Anthony Stevenson, Lloyd Consulting Group, introduced himself. A team of consultants, academics 381 and researchers had put the study together. 382 Sarah Robustelli, Division Manager Open Space, Parks, and Golf, announced that before the 383 Commission was an updated draft of the turf study officially titled Study and Assessment of Turf 384 Systems for the City of Palo Alto’s Playing Fields. Staff planned to make minor changes to the 385 document prior to presenting it to Council. Staff was seeking a recommendation for El Camino Park, 386 which would be forward to Council for consideration. A refresher of the study was provided. The 387 objectives for the study were outlined. The scope of work had been adjusted to incorporate the 388 County’s findings on environmental health impacts. The goal of the study was to provide Council 389 with the necessary data needed to make informed decisions about future field installations and 390 renovations. The report covered many sections, which Ms. Robustelli detailed. The next step was to 391 incorporate any changes and provide the PRC’s recommendation to Council on November 17. Staff 392 recommended that the PRC accept the findings of the study recommendations and assessment of 393 the turf systems of the playing fields and direct staff to proceed with replacement of synthetic turf 394 at El Camino Park in the manner consistent with the study’s findings and recommendation. 395 Mr. Stevenson had received a lot of feedback related to the draft study, so the study had been 396 revised accordingly. The study focused on natural grass on native soil, a performance natural grass 397 system, synthetic turf and a hybrid system. The public wanted to see more and better performing 398 fields. Environmental and health concern topics continued to evolve and were being addressed by 399 the legislature and manufacturers. Grammatical and spelling errors in the draft study had been 400 corrected. Major revisions included use hours, removing 24-hour rent reservations, El Camino 401 natural grass conversion cost and duration, key findings and recommendations and life cycle cost. 402 Feedback was obtained from the Parks and Rec Department, the public, and facility users. The public 403 was concerned with health and environmental concerns with PFAS, etc., and there was an interest in 404 optimizing natural grass fields. There was support for synthetic turf from the recreational and user 405 groups. 406 407 Mr. Stevenson stated that replacing the synthetic turf at El Camino Park with natural grass would 408 cost about $1.5M to $2M, which did not include maintenance, would take about 18 months and it 409 would reduce capacity. Replacing with synthetic turf would allow for maintaining the existing 410 demand and program, although it would not address health and environmental concerns, although 411 synthetic turf products were better than they were a decade ago. The study addressed PFAS, 412 recyclability, etc. It was recommended that El Camino be resurfaced with synthetic turf. There was 413 public enthusiasm for a pilot program to look at maintenance, optimizing existing fields, potentially 414 replacing with higher performing fields and/or adding additional inventory to maintain capacity. 415 Installing synthetic would allow the City time to thoughtfully review options through real-world pilot 416 programs. 417 418 Vice Chair Greenfield queried what the minor changes would be to the document. Item 1 Attachment A October 28, 2025 Parks & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 11 Packet Pg. 16 of 177  419 Ms. Robustelli answered that spelling errors needed to be corrected and general acknowledgements 420 and additions would be made. Ms. Robustelli requested the Commission send minor spelling 421 changes offline ASAP. 422 423 Commissioner Kleinhaus questioned how many acres of plastic turf were installed last year in the 424 U.S. and if the report looked at global impacts. 425 426 Mr. Stevenson guessed that millions of square feet of plastic turf were installed last year in the U.S. 427 428 Ms. Robustelli answered that the study focused specifically on Palo Alto’s athletic fields. 429 430 Chair Freeman requested clarification of the number of hours of displaced play. 431 432 Mr. Stevenson explained how the displaced play numbers were calculated. An error had been found 433 in the 4,700 hours, which led to other errors. All numbers had been revised accordingly. 434 435 Vice Chair Greenfield stated the revised numbers were in line with the Santa Clara County study. 436 437 Chair Freeman wondered it if should be highlighted in the report. 438 439 Item 5 Public Comment 440 441 1. Andrea W. (Zoom) urged that artificial turf not be installed due to environmental and health 442 issues and requested that a natural grass pilot program be initiated. 443 444 2. Sue (Zoom) suggested there be more investigation into organically managed fields and the 445 prioritization of a grass-first capacity plan for Palo Alto’s parks. Engaging in pilot improvements 446 on existing grass fields was recommended. 447 448 3. Susan H. (Zoom), Chair of the Sierra Club Loma Prieta Chapter of Plastic Pollution Prevention 449 Committee, supported sand-capped fields and suggested fixing existing grass fields using 450 sustainable management techniques. It was explained that the turf study prepared by the Santa 451 Clara County Public Health staff was not an official document. 452 453 4. Cynthia Fan (Zoom) urged the PRC to reject the consultant’s report and findings, prioritize a 454 natural grass pilot and pause El Camino. Errors regarding turf usage hour data and turf lifespan 455 and replacement cost were pointed out 456 457 5. Amar Patel (Zoom) represented Striker Soccer Club and encouraged synthetic turf at El Camino. 458 459 6. Rodrigo B., Executive Director at Palo Alto Soccer Club, requested synthetic turf replacement at 460 El Camino Park. A natural grass pilot program was supported at one of the other grass fields in 461 Palo Alto. Palo Alto and SVSA would be happy to financially support the City’s effort to improve Item 1 Attachment A October 28, 2025 Parks & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 12 Packet Pg. 17 of 177  462 grass fields at Cubberley and Greer and to help develop new fields at the Bayland space near the 463 golf course. 464 465 7. Amanda M., President of the Board of Directors for Palo Alto Soccer Club, spoke on behalf of the 466 2,000 members of PASC and opposed a ban on artificial turf. 467 468 Commissioner Cribbs was concerned about the numbers and hoped corrections would be made, 469 that future projects would consider the recommendations for grass fields and that guidance from 470 the grass institutes would be considered. Re-turfing El Camino Ball Park was supported. There 471 should be more maintenance and research related to grass. 472 473 Ms. Robustelli stated the numbers previously spoken of by Mr. Stevenson had been implemented in 474 the updated report. 475 476 Mr. Stevenson confirmed that the numbers were correct. 477 478 Vice Chair Greenfield supported the general recommendations of the report and advocated for it 479 moving forward to Council and supported moving forward with renovation of El Camino Park ASAP. 480 Regarding the second recommendation, the natural grass replacement cost had not factored in the 481 cost of land. The other side of 101 could potentially be converted to grass fields. Environmental 482 considerations should be mitigated. Vice Chair Greenfield supported a pilot program at Cubberley 483 and Greer, although it would be challenging with regard to expenses, staff, infrastructure 484 constraints, partial field closures and additional capacity for site rotations. Vice Chair Greenfield 485 requested comments on the expense tradeoffs between grass and synthetic turf. It was addressed in 486 the study but what it would mean on an annual basis for budgeting may not have been appreciated. 487 488 Mr. Stevenson replied that a pilot program could be broken down into 3 premises – optimizing 489 existing native fields to get more use hours, how higher performance fields would fare in the local 490 environment and the maintenance costs, and adding new natural grass fields to the inventory. The 491 project cost to covert El Camino would be $1.5M to $2M. New fields on raw land would be 492 significantly more expensive. Natural grass fields would probably not allow for doubling use but they 493 could be better performing. A pilot program would be geared toward the City’s appetite for cost. 494 The scope would need to be further defined. 495 496 Vice Chair Greenfield commented it might be helpful to Council to outline a few scenarios and flush 497 out potential costs in further detail. Hopefully a pilot program could be pursued. The care and 498 capacity of natural grass fields did not take into consideration weather closures, which was 499 significant in having year-round field access. The incorporation of risk mitigation measures had been 500 removed from the general recommendations but they should be highlighted as a recommendation. 501 Additional grass fields at the Baylands should be pursued. Vice Chair Greenfield questioned the 502 reality of a synthetic turf field at El Camino Park being recyclable. Item 1 Attachment A October 28, 2025 Parks & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 13 Packet Pg. 18 of 177  503 Mr. Stevenson replied there were many recyclable turf options and there were fields in the Bay Area 504 being mechanically recycled into plastic products. There would be a cost for processing. Turf in good 505 condition could possibly go to a secondary market for batting cages, etc. 506 507 Vice Chair Greenfield expressed it would be useful to include that information in the report for 508 Council. The report should indicate what kind of synthetic turf was currently on the field and what 509 type of pad would be put in at Mayfield. Vice Chair Greenfield asked if there were summary pages in 510 the report tabulating the methodology for determining field use hours and what the best way was 511 to address the sewn-in lines on the turf fields separating. 512 513 Mr. Stevenson responded that the methodology for determining field use hours was summarized on 514 Pages 59 and 60. The sewn-in lines separating could be addressed through a good product and good 515 installation. The system on El Camino was good. 516 517 Vice Chair Greenfield voiced that what was received with the last round of synthetic fields was not 518 what was hoped for. Vice Chair Greenfield inquired if Levi’s would receive a hybrid field. 519 520 Ms. Robustelli noted that El Camino had 2-inch Edel Grass, which was a hybrid blade, not a 521 monofilament or slit film. The City had trouble with the TPE infill system. FieldTurf Vertex Prime was 522 being installed at Mayfield, which was a combination of slit film and monofilament fibers with cork 523 and sand infill. 524 525 Mr. Stevenson thought Levi’s field was hybrid. 526 527 Commissioner Kleinhaus remarked that the turf on the Mayfield and Cubberly fields deteriorated 528 frequently. Plastic was toxic cradle to grave and recycling it was often more toxic than burying it in a 529 landfill. Plastic should not be considered because Palo Alto took sustainability seriously. Given Ms. 530 Fan’s comments, Commissioner Kleinhaus may not support the report. 531 532 Commissioner Deng leaned toward the recommendation but with strong conditions. Demand was 533 high and there was support for more hours of play. The current tuff was at the end of the lifespan, 534 so something had to be done ASAP. The following conditions were suggested: A turf system with the 535 best available environmental health profile, a heat mitigation plan, a robust maintenance program 536 commitment, proper installation and a monitoring program for usage hours, infill migration, etc. The 537 community usage equity should be emphasized so there would be enough hours for community 538 rentals with a good scheduling policy, an evaluation of lifecycle costs over 10 to 20 years and 539 environmental impact disclosure. More information was requested on the pilot program to further 540 optimize natural grass fields. 541 542 Mr. Stevenson responded that actions could be taken to better optimize the maintenance practices 543 for natural grass fields, which the study touched on to some degree. Organic fertilizers would help 544 stimulate the grass but care had to be taken due to introducing organics into the environment. 545 Other options included increasing the maintenance budget and the practices on high-use natural 546 grass fields and resodding. It would hinge on the amount of money invested in the fields. Item 1 Attachment A October 28, 2025 Parks & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 14 Packet Pg. 19 of 177  547 548 Commissioner Deng queried if the vibration from Caltrain would impact the choice. 549 550 Mr. Stevenson answered the vibration from Caltrain should not impact synthetic or natural grass. 551 552 Chair Freeman found that the refinements in the study provided a balanced data-driven foundation 553 for making an informed decision. It would meet the community recreational needs, which were very 554 important for youth sport programs. It also took seriously the environmental and health concerns 555 many residents had. Chair Freeman supported the recommendation going to Council because it 556 would allow reliable field access and the opportunity to keep working toward long-term 557 sustainability improvements. As it would take three natural fields to replace one turf field, the City 558 did not have the land for it and implementation would take time. Chair Freeman supported the pilot 559 program for optimizing natural grass fields but there should be benchmarks to measure the pilot 560 success, such as playable hours, water usage and maintenance cost, which needed to be added to 561 the report. The results of the pilot should return to the PRC. The study reflected a responsible and 562 balanced path forward. Chair Freeman supported sending the report to Council. 563 564 Commissioner Kleinhaus queried if Commissioner Deng’s recommendations would be included in 565 the recommendation to Council or if it would just be noted. 566 567 Chair Freeman understood that the comments made by all commissioners would be included in the 568 comments going to Council. 569 570 Vice Chair Greenfield made a motion to accept staff recommendations with the addition of moving 571 the risk mitigation measures (RMM) plan back into the general recommendations. 572 573 MOTION: Vice Chair Greenfield seconded by Commissioner Cribbs, Staff recommends that the 574 Parks and Recreation Commission recommend that the City Council accept the findings and 575 recommendations of the Study and Assessment of Turf Systems for the City of Palo Alto Playing 576 Fields and direct staff to proceed with replacement of the synthetic turf at El Camino Park in a 577 manner consistent with the Study’s findings and recommendations, in addition of adding the 578 Risk mitigation measure back into the general recommendation 579 580 Commissioner Kleinhaus queried if the RMM included pollution issues, like high use of organics 581 entering the bay. 582 583 Mr. Warner stated the RMM covered the synthetic turf. Any pilot program would consider the 584 environment, safety, playability and use hours of the field. 585 586 Commissioner Kleinhaus stated it should be added that the pilot program would not increase use of 587 organic fertilizers. 588 589 Mr. Warner stated there were ways to mitigate stormwater runoff so it would not directly discharge 590 into the bay, and it was anticipated that would be part of a comprehensive pilot program. Item 1 Attachment A October 28, 2025 Parks & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 15 Packet Pg. 20 of 177  591 592 Commissioner Kleinhaus noted that space would be needed to create the buffers or the filtration 593 systems, which could be expensive and difficult. 594 595 Mr. Warner mentioned that treatment units could be used for mitigation. 596 597 Chair Freeman requested that be included in the report. 598 599 Vice Chair Greenfield was in favor of the pilot program being highly focused on environmental 600 sustainability but would not support ruling out the use of organic fertilizers. 601 602 MOTION PASSED: [Vote] 603 Motion Passed 4 approved Commissioner Kleinhaus said no. 604 4-1-2 605 606 6.Update on Ad Hoc Nature Access Policy and Proposal Trail Closure at Pearson Arastradero 607 Preserve 608 Sarah Robustelli, Division Manager Open Space, Parks, and Golf, provided a history of the item. Staff 609 and the Ad Hoc had done an additional site visit and it was agreed that some of the work had been 610 completed and efforts concluded. 611 Mike Warner, Supervising Ranger, stated there had been a site visit in February 2025. The trail was 612 in the Bowl Loop/Management area. The Ad Hoc Committee identified a trial that was slated for 613 closure in 2000 but it was not closed and was in use. Staff identified a compromised closure of a 614 smaller trail, which would provide a better ability for closure to restore the area. There was no 615 opposition from PABAC. Details about the trail segment was supplied. There had been about 25 616 public comments between June 15, 2025, and July 15, 2025. The majority of commenters opposed 617 the closure because the trail was mainly used by seniors, families and less experienced users as a 618 bypass for the steeper trails in the area; potential crowding in other trails; loss of trail diversity and 619 the user experience; and concerns related to adjacent residential development, which could lead to 620 more closures. 621 Mr. Warner stated those supporting the closure cited the importance of protecting sensitive 622 ecosystems, reducing trail erosion, opportunities for habitat restoration and reduction of 623 redundancy trails within the Preserve. Several commenters requested better signage within the 624 Preserve, which was a maintenance task and was currently being completed and would return to the 625 PRC to show the final results. There was insufficient data to support permanent closure of the trail. 626 Staff was working on decommissioning social trails within the Bowl. Consideration was being given 627 to relocating one of the N5 fire sensors, as it was on a social trail, to reduce one of the redundant 628 trails. If the PRC would like to explore that going forward, the plan could be to monitor the area and 629 work with Grassroots Ecology to do a more in-depth survey and return with more scientific 630 information about the value of closing trails in the area. There were no plans to conduct a closure 631 and it was not recommended. Item 1 Attachment A October 28, 2025 Parks & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 16 Packet Pg. 21 of 177  632 Vice Chair Greenfield stated the Ad Hoc had nice field trips of the Preserve. The initial focus of the 633 walking tour was to look at social trails that should be shut down and re-naturalized. The one by the 634 Lower Bowl would be shut down. The Ad Hoc was generally in favor of closing the subject trail. 635 Community feedback was significant enough that Vice Chair Greenfield supported not closing the 636 trail. There were other trail areas for consideration, which would be discussed further. 637 638 Commissioner Kleinhaus stated the Ad Hoc never considered the subject trail a high priority for 639 closure. The erosion issues, etc., could be dealt with without closing the trail. The Upper Bowl was 640 concerning because there were increasingly more unsanctioned trails coming down and the bottom 641 was sometimes an exercise area for bicyclists. There was an opportunity to have a wetland there. It 642 was not clear if staff monitoring the area included what was in the pond or what could be in the 643 pond and restoring the pond. Dealing with access into the Bowl was important but it did not have to 644 eliminate pond access. Commissioner Kleinhaus suggested that half be for people and half for 645 nature. It was not clear how such might more forward if the Ad Hoc concluded. 646 647 Mr. Warner responded that fencing half the pond would be a struggle for maintenance. Bicycles 648 being allowed on half of it would need to be considered. The area was managed as a seasonal trail 649 closure, which could be defined within the existing framework of seasonal trail closures. A plan 650 needed to be developed with Grassroots Ecology. Staff was doing biological monitoring and 651 managing native and non-native plants in the Preserve. It could be discussed further with the PRC. 652 653 Commissioner Kleinhaus questioned if what was in the pond could be monitored and if Grassroots 654 Ecology had expertise in that area. The current closure rules did not protect the pond beyond a 655 certain number of days or hours after the rain and there was an opportunity to create habitat by 656 managing it beyond that. 657 658 Mr. Warner would discuss monitoring the pond with Grassroots Ecology and return to the PRC. 659 There was policy in place governing that area for the seasonal trail closure. If there should be more 660 of an in-depth policy, it would need to be discussed with stakeholders. 661 662 Commissioner Kleinhaus mentioned there were more and more trails entering the area. The 663 amphibians, etc., in the area needed to be provided for. 664 665 Mr. Warner replied that more trails entering the area related to the nature of the structure. It could 666 not be half closed and half open. There was existing policy for seasonally closing parts of the Bowl 667 area. A fence around the top could be installed but it would accomplish the same thing as the 668 seasonal trail closure policy. 669 670 Item 6 No Public Comments 671 672 Commissioner Kleinhaus stated installing a fence around the rim of the Bowl to block some of the 673 trails would not be equivalent to a seasonal closure. Item 1 Attachment A October 28, 2025 Parks & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 17 Packet Pg. 22 of 177  674 Mr. Warner believed what had been discussed previously was controlling access to the portion that 675 had water. It could be manipulated a little but if the goal was to protect a body of water with 676 sensitive species, there should be a fence all the way around it. Either the species would be 677 protected or recreation would be allowed but it was not possible to do both. A partial fence would 678 not be effective. More in-depth study needed to be done to determine the best course of action in 679 the area. 680 681 Vice Chair Greenfield asked what would be the implication of closing the Bowl altogether. 682 683 Mr. Warner did not recommend closing the Bowl altogether. 684 685 Commissioner Kleinhaus expressed there may be a way to block part of the social trails going down 686 without fencing. Commissioner Kleinhaus suggested there be signage to not ride bikes in the water. 687 688 Mr. Warner stated enforcement would be a struggle due to staffing. Signage would help. There were 689 not enough resources to take action on controlling the Bowl currently. Staff would return with more 690 information. 691 692 Chair Freeman remarked the public had legitimate concerns. As the Ad Hoc would be concluded, a 693 liaison role could be assigned at the next meeting to conclude the Ad Hoc’s work. Chair Freeman 694 supported staff’s recommendation. 695 696 7.Update on the Baylands Comprehensive Conservation Plan (BCCP) 697 698 Ben Heinstein, Assistant Director of Open Space, Parks and Golf, voiced the purpose of this update 699 was to restart the project discussion and determine next steps. The purpose of the BCCP and the 700 planning process to date were outlined. Staff recommended the PRC discuss the project and provide 701 feedback on next steps. Staff’s goal, pending PRC feedback, was to reengage AECOM to revise the 702 plan, bring it back to the PRC for review, complete CEQA and obtain Council adoption by the winter 703 of 2027. 704 705 Vice Chair Greenfield, Ad Hoc Member, noted there was obsolete information in the plan and the 706 landscape had changed significantly since plan conception. Sections needed to be reevaluated. The 707 sea level rise section was superseded by other documents and needed to be sorted out. Specific 708 areas related to Byxbee Park, the golf course, etc., were no longer applicable. Staff and the Ad Hoc 709 had differences in opinion related to the general focus and level of prioritization for environmental 710 stewardship and preservation relative to infrastructure management, etc. Environmental 711 stakeholders and Council needed to address what the goal should be. BCCPs were important for 712 open space preserves but it needed to be determined which nature preserve (Baylands, Foothills 713 Nature Preserve or Pearson-Arastradero) would present the clearest path with the fewest obstacles 714 and the least ambiguity toward developing a productive Comprehensive Conservation Plan (CCP) 715 and what staffing and infrastructure might be needed for implementation. There was concern that 716 the current plan may not be adequate to release a mediocre CCP. Tying off the work in progress as 717 quickly as possible and releasing it as an historical report should be considered. Item 1 Attachment A October 28, 2025 Parks & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 18 Packet Pg. 23 of 177  718 719 Commissioner Kleinhaus, Ad Hoc Member, was not sure it was possible to bring the BCCP up to 720 date. There were conflicts within the plan from the start and since 2017 sea level rise predictions, 721 regulations, etc., had changed. There were omissions in the plan, such as the jurisdictional wetland 722 within the golf course. It was difficult to create a clear picture of current happenings. Every city 723 needed to prepare their own regional shoreline adaptation plan addressing protecting the 724 community, the wildlife and the natural resources. It was necessary to take a step back and figure 725 out if this could be framed as a report, not a plan. Some sections of the plan were not useful. 726 Potentially something like what Mountain View was doing for Shoreline Park could be done. The 727 BCCP did not address conservation actions or an adoptive management plan. Work needed to be 728 done on the Sea Level Rise Plan and developing a Wildlife Management Plan to enhance the habitat. 729 It should be determine what was critical within the BCCP document and how to get there. The 730 document was weak related to wildlife conservation. 731 732 Item 7 Public Comment 733 734 1. Doug P. commented that the broken sluice gate needed to be replaced to address tidal flows 735 and flood protection. 736 737 2. Rani F. (Zoom), Chair of the Environment Action Committee for the Santa Clara County Bird 738 Alliance, remarked that the BCCP was outdated as the environmental, scientific and regulatory 739 landscape had changed since 2017. It was requested that advice be taken from the San 740 Francisco Bay Conservation and Development Commission's 2024 Regional Shoreline Adaptation 741 Plan, that the BCCP be accepted as a report and that remaining funds be directed toward 742 developing a Wildlife Enhancement and Resilience Plan modeled on Mountain View’s Shoreline 743 Wildlife Management Plan. 744 745 3. Dashiell L. (Zoom), Conservation Coordinator for the Sierra Club Loma Prieta Chapter, 746 considered the plan outdated. The San Francisco Bay Conservation and Development 747 Commission's Regional Shoreline Adaptation Plan provided comprehensive strategies. It was 748 requested that the BCCP draft be accepted as a report, that a Wildlife Enhancement and 749 Resilience Plan be modeled on Mountain View’s Shoreline Wildlife Management Plan and that 750 resources be redirected toward science-based wildlife and habitat management actions. 751 752 Commissioner Cribbs inquired if this had to be done by 2027 or if recommendations could be made 753 to move forward and, if so, what the plan would be to do that. 754 755 Commissioner Kleinhaus explained that the consultant owned the plan. Comments about what 756 needed to be updated could be added but the PRC could not make changes to the plan. After the 757 consultant reviewed comments, it was not clear that the product would be better. The consultant 758 could take the comments and update the plan and then it would go to Council but the plan would 759 not include adopted management or the basis of conservation. Item 1 Attachment A October 28, 2025 Parks & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 19 Packet Pg. 24 of 177  760 Vice Chair Greenfield requested that the Ad Hoc’s comments be shared with the PRC. Vice Chair 761 Greenfield inquired what the PRC’s obligations were. 762 763 Mr. Heinstein answered that the 2027 date was referenced in the Capital Improvement Plan. Staff 764 requested the PRC’s feedback to guide the next step. The plan was built off the 2008 Baylands 765 Master Plan, which was all encompassing. There may have been opportunities to strengthen 766 different aspects of the BCCP. It was explained there was still stakeholder continuity. Updates 767 needed to be made to reflect statuses of projects that had been started, completed or modified to 768 align better with the vulnerability assessment. The BCCP did not need to be abandoned as it 769 comprised the needed fundamentals. 770 771 Commissioner Kleinhaus desired a Wildlife Management Plan, and the BCCP did not address a 772 conservation element. It was possible that the BCCP may be needed before a Wildlife Plan but more 773 than the BCCP was necessary because it was deficient. 774 775 Mr. Heinstein would discuss logical next steps with staff. It was understood that a wildlife 776 management appendix or section should be added. A next step may be a recommendation to add a 777 Wildlife Management Plan to the Natural Resource Management section. 778 779 Chair Freeman queried if the community needed to be reengaged. 780 781 Mr. Heinstein answered the level of community engagement should be discussed. The last 782 community engagement meeting was in 2018 and there had been support. It also depended on 783 budget. Given the limited budget, the priorities for revising the plan should be identified. The cost of 784 reengaging the consultant should be determined and the action plan should be catered to the 785 available budget. 786 787 Vice Chair Greenfield mentioned that the Ad Hoc wanted staff to evaluate the punt option. 788 789 Kristen O’Kane, Community Services Director, expressed that staff needed to put a plan together to 790 move forward. The intent was not to do a Wildlife Management Plan. One might be done in the 791 future. 792 793 Commissioner Cribbs questioned if the group of stakeholders could be accessed. 794 795 Ms. O’Kane was sure most of the stakeholders could be assessed. If not, there could be others. 796 797 Chair Freeman commented there should be reconnection with the residents. 798 799 Commissioner Kleinhaus stated a comprehensive Conservation Plan without wildlife conservation 800 was not a Conservation Plan. A description was needed in the CIP. It was concerning that funds for 801 the plan might be used to update minor things. Nature was important to residents. 802 803 8.Council Liaison Report (5 min) Item 1 Attachment A October 28, 2025 Parks & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 20 Packet Pg. 25 of 177  804 805 Vice Chair Greenfield had no additional comments as his liaison roles and Ad Hoc committees had 806 been agendized for this meeting. 807 808 Chair Freeman noted that data was being collected and further analysis was being done for the 809 Racquet Court Policy. It was expected to be on the agenda in the first quarter. 810 811 Commissioner Cribbs commented that staff was working on surveys and the Tennis Court Policy with 812 the leagues, which would return to the PRC in January or February and would include a discussion 813 on the pickleball and tennis courts. The survey should show the distribution of the tennis courts and 814 the potential for distribution of the pickleball courts. Commissioner Cribbs stated if it were by 815 decision, she would turn Courts 3 and 4 at Mitchell Park into mixed use courts or full-on pickleball 816 courts. Commissioner Cribbs discussed the community and a committee working on there being 817 enough tennis and pickleball courts and extending the use of all courts by lights, access, etc. 818 Commissioner Cribbs read a message of appreciation from a resident concerning the Greer Skate 819 Park, a copy of which would be provided to the PRC. 820 821 COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE AGENDA ITEMS 822 Sarah Robustelli, Division Manager Open Space, Parks, and Golf, announced that November items 823 would include a vote for Chair, Vice Chair and Ad Hoc and Liaison roles; discussion of a Park 824 Improvement Ordinance for 2100 Geng Road; First Tee long-term agreement; and an Open Space 825 Annual Report. There would be a special meeting on December 16, which would include an action 826 item for the Park Improvement Ordinance for 2100 Geng Road. Standard December meetings would 827 include an Aquatics Annual Report, a Capital Improvement Project update and Community Garden 828 updates. 829 ADJOURNMENT 830 The meeting was adjourned at 11:44 p.m. Item 1 Attachment A October 28, 2025 Parks & Recreation Draft Summary Minutes Item 1: Staff Report Pg. 21 Packet Pg. 26 of 177  PARKS AND RECREATION COMMISSION DEPARTMENT REPORT November 25, 2025 PaloAlto.gov Item 3 Item 2 Staff Presentation Item 3: Staff Report Pg. 1 Packet Pg. 27 of 177  UPCOMING SPECIAL EVENTS Item 3 Item 2 Staff Presentation Item 3: Staff Report Pg. 2 Packet Pg. 28 of 177  CUBBERLEY ACTIVATION – Family Movie Nights Save the Date: December 16 The Polar Express January 14 The Smurfs November 10: Coco Item 3 Item 2 Staff Presentation Item 3: Staff Report Pg. 3 Packet Pg. 29 of 177  CUBBERLEY UPDATES Project Webpage: www.PaloAlto.gov/CubberleyProject Scan the QR Code to sign -up for the project newsletter •Final presentation to the City Council and community scheduled for December 15. •Parks and Recreation Commission January Agenda Item 3 Item 2 Staff Presentation Item 3: Staff Report Pg. 4 Packet Pg. 30 of 177  ENJOY WINTER 2026 ACTIVITY GUIDE Mailed: 11/12 Online: paloalto.gov/enjoycatalog Resident Registration: December 4 at 10:00 am Non-Resident Registration: December 11 at 10:00 am Item 3 Item 2 Staff Presentation Item 3: Staff Report Pg. 5 Packet Pg. 31 of 177  TURF STUDY – City Council Meeting 11/17 Item 3 Item 2 Staff Presentation Item 3: Staff Report Pg. 6 Packet Pg. 32 of 177  STANFORD PALO ALTO COMMUNITY PLAYING FIELDS (MAYFIELD) Traffic Garden Example •Completed: Install completed •Current: Punch list, PFAS testing •Targeted Date for Opening: December 6, 2025 •After Opening: Replacement safety netting on the north field, new light pole pads and signage Item 3 Item 2 Staff Presentation Item 3: Staff Report Pg. 7 Packet Pg. 33 of 177  GOLF COURSE – Implementation of the Remedial Plan Traffic Garden Example Item 3 Item 2 Staff Presentation Item 3: Staff Report Pg. 8 Packet Pg. 34 of 177  GOLF COURSE – Sand Topdressing Completed Traffic Garden Example Item 3 Item 2 Staff Presentation Item 3: Staff Report Pg. 9 Packet Pg. 35 of 177  JOHNSON PARK – Pathway Updates Completed Traffic Garden Example Before After Item 3 Item 2 Staff Presentation Item 3: Staff Report Pg. 10 Packet Pg. 36 of 177  BAYLANDS ATHLETIC CENTER + BOULWARE TURF RENOVATIONS Traffic Garden Example Item 3 Item 2 Staff Presentation Item 3: Staff Report Pg. 11 Packet Pg. 37 of 177  Item 3 Item 2 Staff Presentation Item 3: Staff Report Pg. 12 Packet Pg. 38 of 177  Parks and Recreation Commission Staff Report From: Community Services Department Meeting Date: November 25, 2025 Report #: 2511-5464 TITLE Community Garden Program Update BACKGROUND Each year, The City provides the Parks and Recreation Commission with an overview of the Community Garden Program. This presentation offers a high-level summary of garden locations, community engagement efforts, current demographics, future program developments, and the overall state of the program. The overview also highlights the guiding mission of the program, which states our community gardens are places where gardeners adhere to organic gardening principles, concepts, and practices with mutual respect for their gardening neighbors. The Community Garden Program began in the 1970s and has since expanded into five garden sites: Arastradero, Eleanor Pardee, Johnson, Rinconada, and Ventura. Each location has dedicated volunteer liaisons who assist in bringing new gardeners into the program and reminding current participants of community garden guidelines. There are currently over 420 plots within the city, with new gardeners frequently seeking to join. The City plays a key role in supporting the gardens and ensuring their continued operation, including providing a community space, issuing garden licenses and processing billing information, serving as the point of contact for residents on the waiting list, supplying wood chips, compost, and garbage services, maintaining and repairing the underground water system, and purchasing supplies needed for water system maintenance. While the program remains vibrant and well-used, it faces several ongoing challenges that shape its daily operations and long-term planning. A steadily growing waitlist reflects the high demand for garden space and underscores the need for continued evaluation of capacity and access. The range of gardening methods and experience levels among participants, while enriching, also requires ongoing communication, education, and consistency in applying garden guidelines. Additionally, staffing vacancies have placed added pressure on program Item 4 Staff Report Item 4: Staff Report Pg. 1 Packet Pg. 39 of 177  management, limiting on-site support, and slowing progress on maintenance and program improvements. Together, these challenges highlight the importance of sustained program oversight and continued investment in community engagement and support. ANALYSIS Table 1: Senior Demographics per garden Total 47% 1 to $0.96 per square foot, with a refundable deposit of $213, returned when a plot is vacated in its original condition. In addition, qualifying gardeners are eligible for discounts, helping to ensure that the gardens remain accessible and inclusive to a diverse range of participants. 1 Adopted Municipal Fee Schedule, 2025; https://www.paloalto.gov/files/assets/public/v/1/administrative- services/city-budgets/municipal-fee-schedules/fy-2026-adopted-municipal-fee-schedule.pdf Item 4 Staff Report Item 4: Staff Report Pg. 2 Packet Pg. 40 of 177  Table 2: Community Garden Discounts Senior 25% Disabled or low Income eligible 50% Volunteer Liaison 100% Building on the garden program’s commitment to accessibility and community engagement initiatives, long-standing involvement of groups such as the Master Gardeners have played a key role in fostering participation and connection at Eleanor Pardee Community Garden. Their efforts in food production are significant, with over 560 pounds of fresh produce donated this year to the Downtown and South Palo Alto Food Closets. The Master Gardeners also lead hands-on maintenance and educational activities, including planting seasonal crops, managing cover cropping demonstrations, pruning roses and other plants, maintaining waterwise garden beds, and controlling weeds throughout the garden. New plantings, including a new passion fruit vine, an asparagus bed, and a replacement blueberry bush, provide additional opportunities for learning and demonstration. Over the past year, 24 Master Gardeners volunteered more than 1,600 hours, while additional community members contributed over 210 hours supporting garden activities. Public education classes attracted 133 attendees, and Open Garden Saturdays welcomed 98 visitors interested in learning more about gardening practices. These efforts demonstrate the breadth and depth of volunteer-driven engagement that sustains both the garden and its role as a community learning space. In addition to the contributions of the Master Gardeners and community volunteers, Hands On Bay Area (HOBA), a nonprofit that connects companies with high-quality volunteer projects, has supported multiple workdays at Eleanor Pardee Community Garden. Their teams have assisted with clearing garden plots, spreading mulch, removing weeds, and completing a variety of other improvement projects. Building on this partnership, we have extended HOBA’s support to the other community gardens, with two additional workday events scheduled for January 2026. Building on these ongoing volunteer and community engagement efforts, staff are looking ahead to several future developments aimed at strengthening the Community Garden Program. Staff have already met with various garden coordinators across Santa Clara County and are working to create a resource-sharing group that will provide both garden updates and opportunities to share policy information. The first tentative meeting is scheduled for February. In addition, staff are reengaging in monthly walkthroughs with community garden liaisons to better understand the needs of each garden and to demonstrate The City’s continued support in ensuring that Palo Alto gardens uphold our mission of adhering to organic gardening principles, concepts, and practices with mutual respect for their gardening neighbors. FISCAL/RESOURCE IMPACT Item 4 Staff Report Item 4: Staff Report Pg. 3 Packet Pg. 41 of 177  There is no fiscal impact associated with this informational update. ATTACHMENTS Item 4 Staff Report Item 4: Staff Report Pg. 4 Packet Pg. 42 of 177  Community Garden Program Update November 25, 2025 Item 4 item 3 Staff Presentation Item 4: Staff Report Pg. 5 Packet Pg. 43 of 177  The Palo Alto Community Gardens are places where gardeners adhere to organic gardening principles, concepts, and practices with mutual respect for their gardening neighbors. Community Garden Program -Mission Item 4 item 3 Staff Presentation Item 4: Staff Report Pg. 6 Packet Pg. 44 of 177  •Established in the 1970's •5 garden locations •Over 420 garden plots •Volunteer Garden Liaisons at each site •Challenges: •Accommodating diverse gardening techniques and practices •Managing demand for available plots •Prior Vacancy in program management Overview Item 4 item 3 Staff Presentation Item 4: Staff Report Pg. 7 Packet Pg. 45 of 177  Community Garden Program -Locations Rinconada Garden 1213 Newell St Eleanor Pardee Garden 1201 Channing Ave Edith Johnson Garden 200 Waverly St Ventura Garden 3990 Ventura Ct Arastradero Garden 687 Arastradero Rd Total Plots: •195 Total Plots: •109 Total Plots: •38 Total Plots: •48 Total Plots: •33 Garden Features: •Oldest/Main Garden •Certified Monarch Butterfly Waystation •Girl Scout Plots /Low- income housing •Most Visible Garden Features: •Palo Alto Demonstration Garden •Compost Giveaway Station •Certified Monarch Butterfly Waystation Garden Features: •Downtown location •Repainted fence by Salesforce Garden Features: •Located at Ventura Community Center •Many plots occupied used for education Garden Features: •Land owned by Palo Alto Christian Reformed Church (PACRC) •5-Year Agreement for City use starting April 2024 between City and PACRC with an option to extend for an additional 5-year period Garden Liaison: •Annie, Chanda, Kavita Garden Liaison: •Penny, Shu Yi Garden Liaison: •Rod Garden Liaison: •Ananda Garden Liaison: •Mark, Natasha, Laurel Item 4 item 3 Staff Presentation Item 4: Staff Report Pg. 8 Packet Pg. 46 of 177  Rinconada Garden Eleanor Pardee Garden Edith Johnson Garden Ventura Garden Arastradero Garden City of Palo Alto Community Gardens Google Map Item 4 item 3 Staff Presentation Item 4: Staff Report Pg. 9 Packet Pg. 47 of 177  Garden Participants Signing Up •Must be a Palo Alto resident 18 years or older. Registered Seniors •Rinconada Garden: 44% •Johnson Garden: 33% •Eleanor Pardee :66% •Ventura: 33% •Arastradero: 29% •Many families Item 4 item 3 Staff Presentation Item 4: Staff Report Pg. 10 Packet Pg. 48 of 177  Community Garden Program –Fees / Discounts Fees (Established in Municipal Fee Schedule) Discounts (Eligibility) Current Rate for Garden Plot: $00.96 per square foot One-time Refundable Deposit Due at time of Sign Up: Current Deposit: $213 Senior Resident Discount: Plot holder who is 60 years of age or older is eligible to receive a 25% discount Or Fee Reduction Program: Plot holder may apply for a fee reduction of 50% through the City’s “Fee Reduction” program Or Volunteer Liaison Discount Plot Fees waived for the year Garden plot billing is done on a calendar year basis. Item 4 item 3 Staff Presentation Item 4: Staff Report Pg. 11 Packet Pg. 49 of 177  Community Garden Program -City of Palo Alto Role •Provide a community space. •Collaborate with liaisons on garden updates, water systems, and workdays •Issue garden license and collect billing information, process billing. •Point of contact for Palo Alto residents •Provide gardens with wood chips/ compost, and on -site vegetative recycling services. •Purchase of supplies •Maintain the Inground irrigation system Item 4 item 3 Staff Presentation Item 4: Staff Report Pg. 12 Packet Pg. 50 of 177  Volunteer Groups UC Master Gardeners of Santa Clara County •24 Master Gardeners volunteered over 1,600 hours at PADG •Community members volunteered over 210 hours at PADG •There were 209 visitors and community volunteers during their Monday and Friday workdays •560 pounds of fresh produce donated to the Downtown Food Closet Item 4 item 3 Staff Presentation Item 4: Staff Report Pg. 13 Packet Pg. 51 of 177  Hands on Bay Area (H.O.B.A) Item 4 item 3 Staff Presentation Item 4: Staff Report Pg. 14 Packet Pg. 52 of 177  Events •Harvest Potluck at Eleanor •Palo Alto Demonstration Garden •Gardener Workdays •Lucie Stern Community Center Free Workshops: •Next year's class is April 25, 2026 Item 4 item 3 Staff Presentation Item 4: Staff Report Pg. 15 Packet Pg. 53 of 177  2026 Updates County Wide Resource Sharing Group •Tentative Meeting in February Hands on Bay Area at other gardens •Rinconada -January 18, 2026 •Rinconada –January 19, 2026 Item 4 item 3 Staff Presentation Item 4: Staff Report Pg. 16 Packet Pg. 54 of 177  Girl Scouts at Rinconada Item 4 item 3 Staff Presentation Item 4: Staff Report Pg. 17 Packet Pg. 55 of 177  Wildlife Item 4 item 3 Staff Presentation Item 4: Staff Report Pg. 18 Packet Pg. 56 of 177  Vegetation Item 4 item 3 Staff Presentation Item 4: Staff Report Pg. 19 Packet Pg. 57 of 177  Contact Information Community Garden Coordinator: •Email: PACommunityGardens@PaloAlto.gov •Phone: 650-496-6962 •Community Garden City Webpage: https://www.paloalto.gov /Departments/Community-Services/Parks-Open-Space - Golf-Division/Community-Gardens Composting Workshops in Santa Clara County (including those @ LSCC): •Webpage: https://cesantaclara.ucanr.edu/Home_Composting_Education/Composting_Works hops/ City of Palo Alto Enjoy! Activities and Program (Fee Reduction Application): •Webpage: Paloalto.gov/enjoy Item 4 item 3 Staff Presentation Item 4: Staff Report Pg. 20 Packet Pg. 58 of 177  Thank you Item 4 item 3 Staff Presentation Item 4: Staff Report Pg. 21 Packet Pg. 59 of 177  Parks and Recreation Commission Staff Report From: Community Services Department Meeting Date: November 25, 2025 Report #: 2511-5439 TITLE First Tee Update RECOMMENDATION This item is an informational report on the City’s ongoing discussions with First Tee Silicon Valley and related efforts associated with the Second Deck Feasibility Study. BACKGROUND First Tee – Silicon Valley (FTSV) develops youth through golf. Their mission is to enable kids and teens to build the strength of character that empowers them through a lifetime of new challenges. By seamlessly integrating the game of golf with a life skills curriculum, create active learning experiences that build inner strength, self-confidence, and resilience that kids can carry to everything they do. FTSV makes programs accessible to youth of different backgrounds and perspectives and affordable to families experiencing financial hardship. On August 27, 2024, staff updated the Parks and Recreation Commission on discussions with FTSV regarding opportunities for a long-term partnership at Baylands Golf Links. Since that time, the City executed a short-term facility use agreement in October 2024, providing access through February 2026. Staff provided a following update as part of the Baylands Golf Links Report at the Parks and Recreation Commission meeting on May 27, 20251. In May 2025, City staff met with FTSV and shared a draft term sheet outlining a potential long- term partnership. Since August 2025, staff have actively engaged with First Tee, coordinated meetings with the operator, completed site visits, and continued discussions related to capital investment, site logistics, and program access. FTSV plans to fundraise for capital improvements to the Youth Practice Area (for example: completion of natural turf youth area and perimeter netting along Embarcadero) in exchange 1 Parks and Recreation Commission, May 27, 2025; Agenda Item #4; SR #2505-4703, https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=16896 Item 5 Staff Report Item 5: Staff Report Pg. 1 Packet Pg. 60 of 177  for long-term use. Their ability to fundraise is contingent on securing a safe and functional location with long-term access and the City raise the existing driving range nets. ANALYSIS FISCAL/RESOURCE IMPACT Item 5 Staff Report Item 5: Staff Report Pg. 2 Packet Pg. 61 of 177  Purchasing Guide – Appendix L 0073419 Page 1 of 5 Short Form Agreement for Revenue Contracts Agreement between the City of Palo Alto and The Future Talent of Silicon Valley DBA First Tee – Silicon Valley for Use of City’s Contract #: S25192927 THIS AGREEMENT IS MADE AND ENTERED INTO ON OCTOBER 18, 2024, BY AND BETWEEN THE CITY OF PALO ALTO (the “CITY”) AND The Future Talent of Silicon Valley DBA First Tee – Silicon Valley (“CONTRACTOR”), 2797 Park Avenue, Suite 205, Santa Clara, CA 95050. IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES HERETO AGREE AS FOLLOWS: CONTRACTOR SHALL PROVIDE OR FURNISH THE SERVICES AS SPECIFIED IN THE EXHIBITS TO THIS AGREEMENT. EXHIBITS: THE FOLLOWING EXHIBITS ARE HEREBY ATTACHED AND MADE PART OF THIS AGREEMENT: AGREEMENT IS NOT COMPLETE UNLESS ALL EXHIBITS ARE ATTACHED A. Scope of Services B. Schedule of Performance C. Compensation Schedule D. Insurance Requirements E. Certificate of Nondiscrimination F. General Conditions G. Will Contractor be working with minors? Yes__X_ No __ If YES, include Eligible to Hire form and proof of negative TB test. TERM: THE SERVICES FURNISHED UNDER THIS AGREEMENT SHALL COMMENCE ON OCTOBER 18, 2024 AND SHALL BE COMPLETED ON OR BEFORE FEBRUARY 28, 2026. COMPENSATION FOR THE FULL PERFORMANCE OF THIS AGREEMENT AND THE PROVISION OF FACILITIES AND SERVICES: (Refer to Exhibit “B” Schedule of Performance) CONTRACTOR SHALL PAY CITY: In accordance to Exhibit C. CITY ACCOUNT NUMBER: COST CENTER GL ACCT PROJECT /INTERNAL ORDER PHASE NO. DOLLAR AMOUNT (per year) 80060710-13990 $23,808 TOTAL GROSS REVENUE $23,808 GENERAL TERMS AND CONDITIONS ARE INCLUDED ON ALL PAGES OF THIS AGREEMENT. . HOLD HARMLESS. CONTRACTOR shall indemnify, defend and hold harmless the CITY, its Council Members, officers, employees, and agents (including but not limited to OB Sports Golf Management (Baylands) LLC and its affiliates) from any and all demands, claims or liability of any nature, including wrongful death, caused by or arising out of CONTRACTOR’S, its officers’, directors’, employees’ or agents’ negligent acts, errors, or omissions, or willful misconduct, or conduct for which the law imposes strict liability on CONTRACTOR in the performance of or failure to perform this Agreement by CONTRACTOR. ENTIRE AGREEMENT. This Agreement and the exhibits represent the entire Agreement between the parties with respect to the services that are the subject of this Agreement. All prior agreements, representations, statements, negotiations and undertakings whether oral or written are superseded hereby. THIS AGREEMENT SHALL BECOME EFFECTIVE UPON ITS APPROVAL AND EXECUTION BY THE CITY. IN WITNESS THEREOF, THE PARTIES HAVE EXECUTED THIS AGREEMENT THE DAY, MONTH, AND YEAR FIRST WRITTEN ABOVE. Docusign Envelope ID: F739FF33-5C7D-48C2-B0E9-F44E2D92FCAE Item 5 Attachment A - Appendix L First Tee Interim Agreement Item 5: Staff Report Pg. 3 Packet Pg. 62 of 177  PROJECT MANAGER AND REPRESENTATIVE FOR THE CITY: Lam Do Community Services Dept. Open Space, Parks, & Golf Division P.O. BOX 10250 PALO ALTO, CA Telephone 650-496-6997 CONTRACTO       BY: George Maxe TITLE: President & CEO FIRST TEE – SILICON VALLEY 2797 PARK AVENUE, SUITE 205, SANTA CLARA, CA 95050 BY: Steve Guerrero, Jr. TITLE: Board Secretary FIRST TEE – SILICON VALLEY 2797 PARK AVENUE, SUITE 205, SANTA CLARA, CA 95050   PAYMENTS SEND ALL PAYMENTS TO THE CITY, PAYABLE TO: City of Palo Alto SEND TO: Lam Do City of Palo Alto Open Space, Parks, and Golf Division 3201 E. Bayshore Road Palo Alto, CA CITY OF PALO ALTO APPROVALS: (ROUTE FOR SIGNATURES ACCORDING TO NUMBERS IN APPROVAL BOXES BELOW) CITY DEPARTMENT  Funds Have Been Budgeted (1) PURCHASING & CONTRACT ADMINISTRATION INSURANCE REVIEW (2) APPROVAL OVER $25,000 (3) Asst. Director Administrative Services APPROVAL OVER $25,000 APPROVAL OVER $85,000 CITY OF PALO ALTO BY: CITY ATTORNEY ATTEST: BY:_ MAYOR CITY CLER Docusign Envelope ID: F739FF33-5C7D-48C2-B0E9-F44E2D92FCAE Assistant Director Community ServicesContracts Administrator Item 5 Attachment A - Appendix L First Tee Interim Agreement Item 5: Staff Report Pg. 4 Packet Pg. 63 of 177  CITY OF PALO ALTO GENERAL TERMS AND CONDITIONS A. ACCEPTANCE. This Agreement consists of and includes the terms and conditions in the pages of this Short Form Agreement for Revenue Contracts and any exhibits referenced herein. B. GOVERNING LAW AND VENUE. This Agreement shall be governed by the laws of the State of California. The venue for all disputes arising out of this Agreement shall be the courts of the State of California located in Santa Clara County or the federal courts of the Northern District of California. C. INTEREST OF CONTRACTOR. It is understood and agreed that this Agreement is not a contract of employment between the CITY and CONTRACTOR. At all times CONRACTOR shall be deemed to be an independent contractor and CONTRACTOR is not authorized to bind the CITY to any contracts or other obligations. In executing this Agreement, CONTRACTOR certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of the CITY. D. INSURANCE. CONTRACTOR agrees to provide the insurance specified in the “Insurance Requirements” form, attached hereto as Exhibit D, or such other insurance as is acceptable to the CITY as evidenced by a Certificate of Liability Insurance provided by CONTRACTOR's insurance carrier or broker. In the event CONTRACTOR is unable to secure a policy endorsement naming the City of Palo Alto as an additional insured under any comprehensive general liability or comprehensive automobile policy or policies, CONTRACTOR shall at a minimum, and subject only to the written approval of the CITY’s Risk Manager or designee, cause each such insurance policy obtained by it to contain an endorsement, providing that the insurer waives all right of recovery by way of subrogation against the CITY, its officers, agents, and employees in connection with any damage, claim, liability personal injury, or wrongful death covered by any such policy that is the sole fault of CONTRACTOR or its directors, officers, employees or agents. Each such policy obtained by CONTRACTOR shall contain an endorsement requiring thirty (30) days' prior written notice from the insurer to the CITY before cancellation or reduction in the coverage or limits of such policy shall become effective. CONTRACTOR shall provide certificates of such policies or other evidence of coverage satisfactory to the CITY's Risk Manager, together with evidence of payment of premiums, to the CITY at the commencement of this Agreement, and upon the renewal of the policy, or policies, not later than twenty (20) days before the expiration of the terms of any such policy. E. TERMINATION/SUSPENSION. The City Manager may suspend the performance of this Agreement, in whole or in part, or terminate this Agreement, by giving thirty (30) days’ prior written notice thereof to CONTRACTOR, but any such notice will be given only for an uncured breach of any material obligation hereunder by CONTRACTOR, after a commercially reasonable time has been provided to CONTRACTOR to cure such breach following written notification thereof to CONTRACTOR. Except as provided in Exhibit B, at least six (6) months’ notice will be provided by the CITY for any change of schedule or space availability for morning (non-prime time) classes and programs, provided further, however, that no change in evening (prime time) or morning (non-prime time) scheduling can be made by the CITY during the term of the Agreement. The CITY does not guarantee to provide CONTRACTOR with any notice beyond any notice that is provided for the regular annual space allotment for evening (prime-time) classes and programs. Upon receipt of such notice, CONTRACTOR shall discontinue its performance as of the date of scheduling change that complies with the above notification period and the compensation to the CITY as set forth herein shall be decreased in proportion to the reduction in CONTRACTOR's prime-time and/or non-prime time scheduling. The rights of the CITY under this section to suspend or terminate this Agreement shall be in addition to any and all rights or remedies the CITY may have available to it under the law, in the case of a breach of this Agreement by CONTRACTOR. F. ASSIGNMENT. This Agreement shall not be assigned or transferred without the written consent of the CITY, acting in its sole discretion. No changes or variations of any kind are authorized without the written consent of the City Manager or his or her designee. G. AUDITS. CONTRACTOR agrees to permit the CITY to audit, at any reasonable time during the term of this Agreement and for three (3) years thereafter, CONTRACTOR'S records pertaining to matters covered by this Agreement. CONTRACTOR further agrees to maintain such records for at least three (3) years after the term of this Agreement has expired or is terminated. H. NO IMPLIED WAIVER. No payment, partial payment, acceptance, or partial acceptance by the CITY shall operate as a waiver on the part of the CITY of any of its rights under this Agreement. I. CITY'S PROPERTY. Title to the CITY’s property, if any, that are furnished to CONTRACTOR shall remain in the CITY. CONTRACTOR shall not alter or use any such property for any purpose, other than as specified by the CITY, or for any other person without the prior written consent of the CITY. CONTRACTOR shall store, protect, preserve, repair and maintain such property in accordance with sound professional practice, all at CONTRACTOR’s sole cost and expense. J. NON-DISCRIMINATION. No discrimination shall be made in the employment of persons under this Agreement on account of the race, color, national origin, age, ancestry, religion, sex or other specified attributes or characteristics of such person. CONTRACTOR agrees to meet all requirements of the Palo Alto Municipal Code pertaining to nondiscrimination in employment, including completing and signing the Certificate of Nondiscrimination, attached hereto as Exhibit D. K. WORKERS’ COMPENSATION. CONTRACTOR, by executing this Agreement, certifies that it is aware of the provisions of the California Labor Code, which may require every employer to be insured against liability for workers’ compensation or to undertake self- insurance in accordance with the provisions of that code, and certifies that it will comply with such provisions before commencing the performance of the work of this Agreement. L. PRICE TERMS. Extra charges, invoices and payment. No extra charges of any kind will be allowed, unless they are specifically agreed to, in writing, by the CITY, except as required by the CITY’s Municipal Fee Schedule or other applicable laws. All state and federal excise, sales and use taxes shall be stated separately on the invoices. M. SCHEDULES OR DELIVERY. Time is of the essence of this Agreement. CONTRACTOR agrees to comply with the specific schedule provided by the CITY or agreed upon herein without delay and without anticipating the CITY’S requirements. CONTRACTOR also agrees not to make material commitments or scheduling arrangements in excess of the required amount or in advance of the time necessary to meet the schedule(s) of this Agreement, if any. Docusign Envelope ID: F739FF33-5C7D-48C2-B0E9-F44E2D92FCAE Item 5 Attachment A - Appendix L First Tee Interim Agreement Item 5: Staff Report Pg. 5 Packet Pg. 64 of 177  EXHIBIT A SCOPE OF SERVICES (1) CITY shall allow CONTRACTOR the use of Baylands Golf Links (golf course and practice facilities) for the preparation and presentation of CONTRACTOR’s youth golf programs to be performed under this Agreement at times mutually agreed upon between CITY and CONTRACTOR. Use time and tee times will be scheduled in advance 12 weeks prior to the start of each season to reduce disruptions or re-scheduling. Should re-scheduling be necessary, CONTRACTOR will be notified at least two weeks in advance unless due to unforeseen emergencies. Any use of the CITY’s facilities other than that those listed in this Agreement that are necessary to carry out Contractor’s rights under this Agreement must be scheduled through and approved in advance by the Project Manager. Use of Baylands Golf Links include Youth Practice Area (within first 100 yards from main entrance only), driving range, practice putting greens, and limited on-course access. CONTRACTOR may host one annual golf tournament with full golf course based on a mutually agreed upon date and fee paid to golf course operator. Additional and specific use of the Baylands Golf Links to include spaces listed in Exhibit B. In no event shall CONTRACTOR conduct other activities, or otherwise occupy any of the CITY’s facilities outside of the designated hours, unless the prior written permission of the Project Manager is obtained. CONTRACTOR shall observe all facility security rules and regulations as established by the CITY. (2) Additional use may be provided at the discretion of the CITY. The CITY reserves the right to allow other uses of space that are not in actual, scheduled use by CONTRACTOR. (3) CONTRACTOR shall monitor all aspects of the program relative to safety. If the Project Manager deems that any procedure to be followed by CONTRACTOR is unsafe, then the Project Manager has the authority to immediately cause CONTRACTOR to stop implementing such procedure. (4) CITY shall provide maintenance of the CITY’s facilities and equipment. The CITY shall respond within a reasonable time frame to make necessary repairs hereunder. The CITY retains the right to close the facilities, buildings, and golf course for maintenance or repairs. The CITY will provide janitorial services necessary to clean facilities and restrooms for the benefit of the program participants. (5) In addition to the CITY’s rights of termination and suspension of this Agreement pursuant to Section E, CITY shall have the right to, without notice, suspend this Agreement in the event of a force majeure or otherwise if the CITY’s space be declared uninhabitable for reasons of: safety by as determined by the CITY (e. g., if the facilities, buildings, and course should be damaged in an earthquake and be declared unsafe for occupancy); if there is a pandemic as declared by federal, state, or local authorities that results in limitations or restrictions on gatherings or use of the CITY’s space; or natural disaster that causes CITY’s space to be unusable or unsafe as determined by CITY. The CITY will not be liable for any financial responsibility for any damages, opportunity costs, or Docusign Envelope ID: F739FF33-5C7D-48C2-B0E9-F44E2D92FCAE Item 5 Attachment A - Appendix L First Tee Interim Agreement Item 5: Staff Report Pg. 6 Packet Pg. 65 of 177  loss of revenue by CONTRACTOR if this Agreement is terminated or suspended pursuant to this Section 5. PROGRAM FEES: CONTRACTOR shall set fees for their classes, will collect the fees directly from program participants, and shall retain proceeds from the class and program fees. Contractor AGREES TO: GOLF CLASS CONTENT: • Provide youth classes that include a life skills and golf skills curriculum. • Provide a class curriculum that seamlessly combines life skills and golf skills in engaging and interactive ways to build character and promote success in life. Teach participants to show respect, collaborate with others, build positive self-identity, make good choices, pursue goals, overcome challenges, and enjoy playing ready golf. • Organized classes by school grade groups 2-4, 5-6, 7-8, and 9-12 to keep peers together. • Ensure that all classes are accessible to youth from diverse backgrounds and perspectives and are affordable for families experiencing economic hardship. Provide and maintain all necessary equipment to ensure a successful program. • Unless otherwise expressly provided in this Agreement, City shall not be responsible for providing class materials or equipment except for the aforementioned locations agreed to in this Agreement. • Ensure that the program is conducted safely. City shall have the right to observe the Contractor’s instruction and programming with advanced written or email notification to the Contractor, in order to determine whether Contractor is in compliance with the terms and conditions of this Agreement. QUALITY OF PROGRAM: Contractor is responsible for maintaining a quality program. Contractor expectations include, but are not limited to: • Contractor is knowledgeable and experienced in the subject being taught as well as the specific age group of their students. • Contractor is reliable and punctual. • Contractor is organized and prepared at the beginning of each class. • Contractor can establish and maintain working relationships with City staff and customers. • Contractor will track attendance of each class and provide those records to the Program Manager when requested SET UP & CLEAN UP: • Contractor is responsible for all set up and cleanup of the facility and equipment used. Docusign Envelope ID: F739FF33-5C7D-48C2-B0E9-F44E2D92FCAE Item 5 Attachment A - Appendix L First Tee Interim Agreement Item 5: Staff Report Pg. 7 Packet Pg. 66 of 177  PUBLICITY: • Contractor may request to submit City approved quarterly class descriptions for inclusion in the Enjoy catalog, but publication is subject to availability of catalog space on a non-priority basis. RECORD KEEPING: • Contractor will maintain their own participant registration records and provide them to the City upon request in aggregate statistical form without personal identification. COMMUNICATION: • Contractor is expected to immediately communicate any problems, issues, or concerns with facility conditions. • Contractor is expected to inform City staff of any participant injuries and complete the required Accident Report within 24 hours of the incident. Docusign Envelope ID: F739FF33-5C7D-48C2-B0E9-F44E2D92FCAE Item 5 Attachment A - Appendix L First Tee Interim Agreement Item 5: Staff Report Pg. 8 Packet Pg. 67 of 177  EXHIBIT B SCHEDULE OF PERFORMANCE City shall provide the following spaces on a quarterly basis for the Contractor’s youth golf classes and development as follows: Schedule:  The annual schedule must align with all First Tee Silicon Valley locations.  4 Seasons per Calendar Year (Spring, Summer, Fall, Winter)  8 Weeks per Season  Programs are to be scheduled Tuesday through Friday of each week (4 days per week).  3pm Set-Up or 2pm in Winter.  Class Times are to be held from 4:30pm to 6pm or 3:30pm to 5pm in the Winter Season.  Take-Down times are 6pm to 6:30pm or 5pm to 5:30pm in the Winter Season.  Specific dates and times are subject to change by mutual written agreement by the Parties. Classes:  2 Classes to be offered per day during the scheduled seasons at the agreed upon time.  A maximum of 16 participants per class for a total maximum of 32 participants. Practice Locations: – Locations to be mutually agreed upon by the City and Contractor.  4 Driving Range Bays will be accessible during the Spring, Summer, and Fall seasons. 8 Driving Range Bays will be accessible in Winter season.  Areas of use include 1/3 of the Large Putting Green, 1/2 Chipping Green, or <100 Yard Point of Youth Practice Area Golf Course Use:  Six Tee Times will be scheduled from 4:30pm to 5:20pm on programmed days through the Spring, Summer, and Fall seasons. There will be no Tee Times scheduled in the Winter Season.  The first and sixth Tee Times will be utilized as mandatory buffer zones during the scheduled use.  Playing only golf course holes one to four Notwithstanding the schedule above, the spaces shall be unavailable during maintenance. Docusign Envelope ID: F739FF33-5C7D-48C2-B0E9-F44E2D92FCAE Item 5 Attachment A - Appendix L First Tee Interim Agreement Item 5: Staff Report Pg. 9 Packet Pg. 68 of 177  EXHIBIT C COMPENSATION SCHEDULE A. COMPENSATION FOR CITY SPACES For use of the agreed upon City spaces during the period September 3, 2024 through February 28. 2026 the Contractor shall pay the City of Palo Alto the following fees:  $5,376.00 Total per Season = $576.00 participant fee + $4,800.00 green fee  $1,152.00 Total Winter Season Only = $576.00 x 2 participant fee B. PAYMENT SCHEDULE During for the period October 18, 2024 through February 28, 2026, Contractor shall pay City in six installments due on the following dates corresponding to Fall 2024 through Winter 2025 seasons: a. Within 30 days from end of Fall season – $5,376.00 b. Within 30 days from end of Winter season – $1,152.00 c. Within 30 days from end of Spring season – $5,376.00 d. Within 30 days from end of Summer season – $5,376.00 C. FEES FOR OTHER USES If the Contractor uses a City facility for any purpose other than a mutually agreed upon and scheduled class under this agreement, the Contractor shall pay all applicable fees. Docusign Envelope ID: F739FF33-5C7D-48C2-B0E9-F44E2D92FCAE Item 5 Attachment A - Appendix L First Tee Interim Agreement Item 5: Staff Report Pg. 10 Packet Pg. 69 of 177  EXHIBIT D – INSURANCE REQUIREMENTS CONTRACTORS TO THE CITY OF PALO ALTO (CITY), AT THEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE CONTRACT OBTAIN AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY COMPANIES WITH AM BEST’S KEY RATING OF A-:VII, OR HIGHER, LICENSED OR AUTHORIZED TO TRANSACT INSURANCE BUSINESS IN THE STATE OF CALIFORNIA. AWARD IS CONTINGENT ON COMPLIANCE WITH CITY’S INSURANCE REQUIREMENTS, AS SPECIFIED, BELOW: REQUIRED TYPE OF COVERAGE REQUIREMENT MINIMUM LIMITS AGGREGATE YES WORKER’S COMPENSATION EMPLOYER’S LIABILITY STATUTORY YES GENERAL LIABILITY, INCLUDING PERSONAL INJURY, BROAD FORM PROPERTY DAMAGE BLANKET CONTRACTUAL, AND FIRE LEGAL LIABILITY PROPERTY DAMAGE BODILY INJURY & PROPERTY DAMAGE COMBINED. $1,000,000 $1,000,000 $1,000,000 $1,000,000 YES AUTOMOBILE LIABILITY, INCLUDING ALL OWNED, HIRED, NON-OWNED - EACH PERSON - EACH OCCURRENCE PROPERTY DAMAGE BODILY INJURY AND PROPERTY $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 NO INCLUDING, ERRORS AND OMISSIONS, MALPRACTICE (WHEN APPLICABLE), AND NEGLIGENT YES THE CITY OF PALO ALTO IS TO BE NAMED AS AN ADDITIONAL INSURED: CONTRACTOR, AT ITS SOLE COST AND EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL FORCE AND EFFECT THROUGHOUT THE ENTIRE TERM OF ANY RESULTANT AGREEMENT, THE INSURANCE COVERAGE HEREIN DESCRIBED, INSURING NOT ONLY CONTRACTOR AND ITS SUBCONSULTANTS, IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS’ COMPENSATION, EMPLOYER’S LIABILITY AND PROFESSIONAL INSURANCE, NAMING AS ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, AND EMPLOYEES. I. INSURANCE COVERAGE MUST INCLUDE: A. A PROVISION FOR A WRITTEN THIRTY DAY ADVANCE NOTICE TO CITY OF CHANGE IN COVERAGE OR OF COVERAGE CANCELLATION; AND B. A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE FOR CONTRACTOR’S AGREEMENT TO INDEMNIFY CITY. C. DEDUCTIBLE AMOUNTS IN EXCESS OF $5,000 REQUIRE CITY’S PRIOR APPROVAL. II. CONTACTOR MUST SUBMIT CERTIFICATES(S) OF INSURANCE EVIDENCING REQUIRED COVERAGE Docusign Envelope ID: F739FF33-5C7D-48C2-B0E9-F44E2D92FCAE Item 5 Attachment A - Appendix L First Tee Interim Agreement Item 5: Staff Report Pg. 11 Packet Pg. 70 of 177  III. ENDORSEMENT PROVISIONS, WITH RESPECT TO THE INSURANCE AFFORDED TO “ADDITIONAL INSUREDS” A. PRIMARY COVERAGE WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED, INSURANCE AS AFFORDED BY THIS POLICY IS PRIMARY AND IS NOT ADDITIONAL TO OR CONTRIBUTING WITH ANY OTHER INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL INSUREDS. B. CROSS LIABILITY THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER THE POLICY SHALL NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE INSURED AGAINST ANOTHER, BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE INSUREDS, SHALL NOT INCREASE THE TOTAL LIABILITY OF THE COMPANY UNDER THIS POLICY. C. NOTICE OF CANCELLATION 1. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY REASON OTHER THAN THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A THIRTY (30) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. 2. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON- PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE CITY AT LEAST A TEN (10) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION. Docusign Envelope ID: F739FF33-5C7D-48C2-B0E9-F44E2D92FCAE Item 5 Attachment A - Appendix L First Tee Interim Agreement Item 5: Staff Report Pg. 12 Packet Pg. 71 of 177  EXHIBIT E - CERTIFICATE OF NONDISCRIMINATION As suppliers of goods or services to the City of Palo Alto, the firm and individuals listed below certify that they do not discriminate in employment of any person because of race, skin color, gender, age, religion, disability, national origin, ancestry, sexual orientation, housing status, marital status, familial status, weight or height of such person; that they are in compliance with all Federal, State and local directives and executive orders regarding nondiscrimination in employment. 1.If Proposer is INDIVIDUAL, sign here: Date:______________ _____________________________________________ Proposer’s Signature _____________________________________________ Proposer’s typed name and title 2.If Proposer is PARTNERSHIP or JOINT VENTURE, at least (2) Partners or each of the Joint Venturers shall sign here: ________________________________________________ Partnership or Joint Venture Name (type or print) Date:______________ _____________________________________________ Member of the Partnership or Joint Venture signature Date:______________ _____________________________________________ Member of the Partnership or Joint Venture signature 3.If Proposer is a CORPORATION, the duly authorized officer(s) shall sign as follows: The undersigned certify that they are respectively: ______________________________________ and _______________________________ Title Title Of the corporation named below; that they are designated to sign the Proposal Cost Form by resolution (attach a certified copy, with corporate seal, if applicable, notarized as to its authenticity or Secretary’s certificate of authorization) for and on behalf of the below named CORPORATION, and that they are authorized to execute same for and on behalf of said CORPORATION. ________________________________________________________________ Corporation Name (type or print) The Future Talent of Silicon Valley dba First Tee – Silicon Valley President and Chief Executive Officer Secretary Docusign Envelope ID: 5ADE1B7C-B1D1-4E73-85A4-55BC12478B8D 10/1/2024 10/1/2024 Docusign Envelope ID: F739FF33-5C7D-48C2-B0E9-F44E2D92FCAE Item 5 Attachment A - Appendix L First Tee Interim Agreement Item 5: Staff Report Pg. 13 Packet Pg. 72 of 177  EXHIBIT F - GENERAL CONDITIONS GENERAL UNDERSTANDINGS (1) CITY. The Superintendent Open Space, Parks, and Golf is designated as the Project Manager for the CITY, who shall render overall supervision of the progress and performance of this Agreement by the CITY. All services to be performed by the CITY under this Agreement shall be managed under the overall supervision of the Project Manager. CONTRACTOR shall collaborate with the Project Manager in all matters dealing with the CITY’s policies, facilities, equipment and other CITY departments outside of the Baylands Golf Links. (2) CONTRACTOR. CONTRACTOR shall assign a Project Director, who shall have overall responsibility for the progress and execution of this Agreement by CONTRACTOR. Should circumstances or condition subsequent to the execution of this Agreement require a substitute Project Director, CONTRACTOR shall notify the CITY immediately of such occurrence. The Project Director shall be responsible for all actions of CONTRACTOR, including its staff. The Project Director shall also be responsible for all communications and information that are delivered to and obtained from the CITY and CONTRACTOR’S personnel. (3) ACCESS. CONTRACTOR shall not prevent the Project Manager, facility maintenance personnel, and others specifically designated by the Project Manager from gaining unfettered access to the Baylands Golf Links. The Project Manager and others specifically designated by the Project Manager shall attempt to coordinate such access, if possible. (4) SPECIFIC SERVICES. CONTRACTOR shall provide all specified services as set forth herein, for the production of classes and programs as listed in and on the dates specified in Exhibit A, Scope of Services. (5) The term “fiscal year” shall mean July 1 to June 30, although CONTRACTOR is not required to use the same period for its own record-keeping and reporting purposes. (6) The term “days” shall mean calendar days. (7) CONTRACTOR represents that it is qualified to furnish its services as described in this Agreement, and it shall be responsible for the performance of this Agreement. FISCAL RESPONSIBILITIES OF CONTRACTOR (1) Fiscal Agent. CONTRACTOR shall appoint a fiscal agent, who shall be responsible for the financial and accounting activities of CONTRACTOR, including the receipt and disbursement of CONTRACTOR’s funds. CONTRACTOR shall provide the CITY with the name of a fiscal agent and notify the Project Manager within 24 hours of any changes occurring during the term of this Agreement. CONTRACTOR shall have sole responsibility for the safekeeping of its class and program receipts and monies. (2) Financial Record. In support of its system of accounts, CONTRACTOR shall maintain complete and accurate records of all financial transactions, including, but not limited to, contracts, invoices, participant numbers, residency numbers, cash receipts, vouchers, canceled checks, and bank statements. These records shall be made available to the CITY upon request subject to applicable laws relating to the privacy rights of program participants. PROGRAM REPORTS AND RECORDS (1) Production Reports. CONTRACTOR shall keep accurate records of and shall file with Project Manager any and all Program Reports within thirty (30) days following the end of each class term period, listing the number of classes and/or programs, and the number of program participants (identified separately as resident and non-resident participants). CONTRACTOR shall make every reasonable effort to supply such other information as the Project Manager and/or City Auditor may request subject to applicable laws relating to the privacy rights of program participants. On reasonable notice and with reasons specified, CONTRACTOR shall grant the Project Manager and/or City Auditor access to all of Docusign Envelope ID: F739FF33-5C7D-48C2-B0E9-F44E2D92FCAE Item 5 Attachment A - Appendix L First Tee Interim Agreement Item 5: Staff Report Pg. 14 Packet Pg. 73 of 177  CONTRACTOR’s records relating to this Agreement, including program records, data, statements, and reports. (2) Evaluation of services. CONTRACTOR shall furnish all data, statements, records, information, and reports requested by the CITY to monitor, review, and evaluate the performance of CONTRACTOR’S services hereunder. CORRECTIVE ACTION REQUIREMENT Notwithstanding the requirements of this Agreement, in the event the CITY should determine from any source, including, but not limited to, reports submitted by CONTRACTOR under this Agreement or any evaluation report from any source, that there is a condition which requires correction, the CITY may forward to CONTRACTOR a request for corrective action. Such request shall indicate the nature of the condition(s) or issue(s), which require(s) corrective action and may include a recommendation as to appropriate corrective action. Within fifteen (15) days of the CITY’S request, CONTRACTOR shall submit its response which shall include its position on the matter and proposed action, if any. Upon the request of either party, the parties shall meet within five (5) days thereafter to discuss the CONTRACTOR’s position and proposed corrective action. CONTRACTS WITH OTHER AGENCIES CONTRACTOR agrees not to enter into any contract with another person or agency that will materially interfere with or inhibit the full performance of the services to be provided by CONTRACTOR under this Agreement. CONTRACTOR agrees to terminate as soon as legally feasible any contract which will materially interfere with or inhibit the full performance of the services to be provided by CONTRACTOR to the CITY under this Agreement. Nothing herein is intended to prohibit CONTRACTOR from applying for, and receiving, supplementary funding from other than CITY sources, provided that any agreement required for such funding does not materially interfere with or inhibit the full performance of the services to be provided by CONTRACTOR under this Agreement. SUBCONTRACTORS AS EMPLOYEES CONTRACTOR shall be responsible for employing or engaging all persons necessary to perform the services of CONTRACTOR hereunder. No subcontractor of CONTRACTOR will be recognized by the CITY as an independent contractor, as such subcontractor shall be deemed to be an employee of CONTRACTOR, and CONTRACTOR agrees to be responsible for their subcontractor’s performance. CONTRACTOR shall give its personal attention to the fulfillment of the provisions of this Agreement by all of its employees, participants, volunteers, and subcontractors, if any, and shall keep the work under its control. INTOXICATION CONTRACTOR shall be responsible for any injuries, liabilities, loss or damage caused by any of its employees, agents, subcontractors, or volunteers who are present on CITY property. Docusign Envelope ID: F739FF33-5C7D-48C2-B0E9-F44E2D92FCAE Item 5 Attachment A - Appendix L First Tee Interim Agreement Item 5: Staff Report Pg. 15 Packet Pg. 74 of 177  2797 Park Avenue – Suite 205 • Santa Clara, CA 95050 • 408.508.4880 • firstteesiliconvalley.org 24 September 2024 City of Palo Alto 250 Hamilton Avenue Palo Alto, CA 94301 To Whom It May Concern: First Tee - Silicon Valley develops youth through golf throughout Silicon Valley. Our unique approach to youth development transforms lives and gives kids and teens a brighter future. We teach life skills and golf skills on-course, in-school, and after-school. Our programs are accessible to youth of different backgrounds and perspectives and affordable to families experiencing financial hardship. We are very pleased to be providing our program at Baylands Golf Links where we initially began in 2009 when it was Palo Alto Municipal Golf Course. It is an ideal location given its central location along the Mid-Peninsula and relative proximity of regional, low-income youth. All FTSV staff – employees and volunteers – must successfully complete an online, SportsEngine (NCSI) background check initially then every two years AND complete online SafeSport (child safety) training. In addition, all employees must successfully complete TB screening initially then every two years. Finally, all employees who deliver FTSV’s in-school and after-school program must successfully complete DOJ/FBI fingerprinting for which we receive any subsequent notices. This latter fingerprinted group includes all full-time program employees (i.e., those who coordinate FTSV programs at Baylands). Please contact me at 408-288-2937 or george@ftsv.org if you have any questions. Best, George Maxe President & CEO EXHIBIT G TB Testing and Background Docusign Envelope ID: F739FF33-5C7D-48C2-B0E9-F44E2D92FCAE Item 5 Attachment A - Appendix L First Tee Interim Agreement Item 5: Staff Report Pg. 16 Packet Pg. 75 of 177  FIRST TEE UPDATE Parks and Recreation Commission NOVEMBER 25, 2025 PaloAlto.gov Item 5 Item 4 Staff Presentation Item 5: Staff Report Pg. 17 Packet Pg. 76 of 177  Related Projects Sequencing: o First Tee – Silicon Valley o Second Deck Feasibility Study o CIP: Golf Course Net and Turf Replacement o Current Operator Agreement expires June 2027 Each effort is independent but significantly influences the others. Item 5 Item 4 Staff Presentation Item 5: Staff Report Pg. 18 Packet Pg. 77 of 177  2025-11-25 About Us 1999 — 2025 History — 25 Years 1997 — First Tee est. — youth development through golf; long-term mentoring 1999 — San Jose Sports Authority creates Eagles at Rancho Junior Golf 2005 — Eagles become First Tee - San Jose serving Santa Clara County 2009 — Classes begin at Palo Alto Muni Golf Course & input into renovation 2012 — Name changed to First Tee - Silicon Valley and East Palo Alto added 2013 — FTSV becomes independent as Future Talent - Silicon Valley 2015 — FTSV moves to Moffett Field temporarily during course renovation 2018 — FTSV returns to Baylands Golf Links — program grows to 290 2018 — Service area expanded north to Highway 92 2026 — Current use agreement expires 28 February 2026 Programs § Curriculum that seamlessly integrates life skills and golfs skills § Coaches (>250 ) who are caring, safe & well-trained for character building § Youth range from 2nd to 12th grade § All are welcome regardless of background or ability to pay § Classes at golf courses after-school and all day Saturdays § Outreach in- and after-school including at Youth Serving Organizations § Locations in Palo Alto, San Jose, and Gilroy Fast Facts § Over 105,000 youth impacted since 2005 § Diversity: ~40% Girls and >85% Non-White § Over 30% of participants are from low income families § More than 80% of participants receive A’s or B’s in school Item 5 Item 4 Staff Presentation Item 5: Staff Report Pg. 19 Packet Pg. 78 of 177  2025-11-25 Baylands Golf Links - Vision Impact >4,000 Local Youth Annually Our Vision § Establish Baylands as FTSV’s Mid-Peninsula home for the long-term § Create a secure area in exchange for long-term access § Raise range netting, add Embarcadero netting and complete youth area § Grow from ~300 to 700 youth/year in classes and >3,500 youth/year in outreach § Conduct ~60% of classes within the secure youth area § Explore future training center, classrooms, and more with City Benefits to Kids § Annual Participant Impact — Classes (700) & Outreach (3,500) § Annual Participant Investment — Classes $350,000 & Outreach $75,000 § Classes — progressive skills (e.g., golf readiness for high school teams) § Outreach — collaborate with PAUSD and RCSD at over 20 schools § YSO’s — partner with Police Activities League and EPA Junior Golf § Proximity to low income areas — East Palo Alto and North Fair Oaks Benefits to Public Golfers § Improved facility beyond FTSV programs § Access to existing short game area and youth area when not used by FTSV § Additional customer base from family participation § Recommend well-defined community benefits such as lower rates for: - Palo Alto residents and East Palo Alto residents; - Seniors and Juniors (e.g., high school teams and general public); and - FTSV participants and their families Item 5 Item 4 Staff Presentation Item 5: Staff Report Pg. 20 Packet Pg. 79 of 177  First Tee – Silicon Valley •Staff has been activity engaging with FTSV since August 2025 •Interim Facility Use Agreement expires 2/28/26 •3-5 year Facility Use Agreement to City Council January or February 2026 o Mirror existing agreement located in your packet •City and FTSV in discussion towards Long-Term Capital partnership. o Reviewing draft term sheet for development long-term capital partnership. o Facilitates youth development. o Expansion of First Tee programming. Item 5 Item 4 Staff Presentation Item 5: Staff Report Pg. 21 Packet Pg. 80 of 177  2025-11-25 Baylands Golf Links - Project Raise Netting + Complete Youth Area + Open Short Game Area Existing Green #2 for Public Use Existing Green #1 for Public Use Tee Box Green Embarcadero Road Chipping Green Green Tee Box Tee BoxTee Box Youth Area Driving Range Short Game Hole Existing Netting Along Jones-Day Parking Lot Fencing or Netting Along Embarcadero Road Higher Range Netting for Safety Existing Area for Public Use Privately-Funded Facilities for Comparison § Harding Park (SF) & Twins Creeks (Salinas) Key Components § Higher Range Netting for Safety § Perimeter Netting Along Embarcadero § Youth Area (Embarcadero Side) § Short Game Area (Course Side) Item 5 Item 4 Staff Presentation Item 5: Staff Report Pg. 22 Packet Pg. 81 of 177  Second Deck Driving Range Study •Evaluation of potential to construct a double-deck driving range. o Financial feasibility for expansion. o Leveraging technology enhancements. o Updating golf market analysis, utilization models, and financial projections. •Ball-Trajectory Study is anticipated to be completed in January 2026. o That will be incorporated into the feasibility analysis. •This study will be presented at PRC in early 2026. Item 5 Item 4 Staff Presentation Item 5: Staff Report Pg. 23 Packet Pg. 82 of 177  Item 5 Item 4 Staff Presentation Item 5: Staff Report Pg. 24 Packet Pg. 83 of 177  Parks and Recreation Commission Staff Report From: Community Services Department Meeting Date: November 25, 2025 Report #: 2511-5460 TITLE Election of Chair and Vice Chair RECOMMENDATION Conduct the annual election of the Parks and Recreation Commission Chair and Vice Chair for a one-year term. BACKGROUND On October 22, 20251, the City Council reappointed Commissioner Nellis Freeman and appointed Commissioners Vadim Axelrod and Roger Smith to the Parks and Recreation Commission. Per the Commission’s adopted procedures, the Commission conducts annual elections for the positions of Chair and Vice Chair. The out-going Chair will begin the item by outlining the duties and responsibilities of the Chair, including presiding over meetings, coordinating agendas with the staff liaison, ensuring orderly conduct in compliance with the Brown Act, facilitating timely meetings, and serving as the spokesperson for the Commission. ANALYSIS The annual election ensures continuity of leadership and supports effective meeting facilitation and Commission operations. With the recent appointments of two new commissioners and the reappointment of a returning commissioner, this election provides an opportunity to establish leadership that reflects the current Commission. The election process, nomination from the floor, verbal acceptance by nominees, motion to close nominations, the clerk will either roll-call vote or announce the written ballots. as this ensures transparency, fairness, and conformance with Commission protocol. Once elected, the 1 City Council, October 22, 2025; Agenda Item #1; SR #2508-5097, https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=18007 Item 6 Staff Report Item 6: Staff Report Pg. 1 Packet Pg. 84 of 177  Chair immediately assumes responsibility for presiding over the remainder of the meeting. The same process is used to elect the Vice Chair, who supports the Chair and acts in their absence. FISCAL/RESOURCE IMPACT Item 6 Staff Report Item 6: Staff Report Pg. 2 Packet Pg. 85 of 177  Parks and Recreation Commission Staff Report From: Community Services Department Meeting Date: November 25, 2025 Report #: 2511-5461 TITLE Assignment of Commissioners to Ad Hoc Committees and Liaison Roles RECOMMENDATION Review and confirm assignments of Parks and Recreation Commissioners to Ad Hoc Committees and liaison roles. BACKGROUND The Parks and Recreation Commission (PRC) establishes Ad Hoc Committees and liaison assignments annually to support the implementation of its adopted workplan. Ad Hoc Committees are time-limited, task-specific groups that assist staff with focused project work, while liaison assignments provide ongoing communication between the PRC and external boards, commissions, and community organizations. Commissioners Cribbs and Greenfield concluded their terms on October 31, 2025. On October 22, 20251, the City Council appointed new Commissioners Vadim Axelrod and Roger Smith, and reappointed Commissioner Nellis Freeman. With these transitions, the Commission must update its Ad Hoc and liaison assignments. Consistent with PRC protocol, Ad Hoc Committees should include two Commissioners, but no more than three, and liaison roles may include one or two Commissioners. At the October 25, 2025 PRC meeting, the Commission concluded and removed the Nature Preserve Access Policy Ad Hoc, as work on this item has been completed. A table summarizing previous assignments, including Commissioners Cribbs and Greenfield is attached for reference (Attachment A). 1 1 City Council, October 22, 2025; Agenda Item #1; SR #2508-5097, https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=18007 Item 7 Staff Report Item 7: Staff Report Pg. 1 Packet Pg. 86 of 177  ANALYSIS Updating Ad Hoc and liaison assignments at this time will ensure alignment with the newly seated Commission and the adopted 2025–2026 PRC Workplan. With the appointment of two new Commissioners, several vacancies exist across Ad Hoc groups and liaison roles. Reassigning Commissioners allows the PRC to: • Maintain continuity of work on active Ad Hoc Committees; • Ensure appropriate representation across workplan areas; • Provide new Commissioners with opportunities to participate in focused project work; and • Ensure compliance with Brown Act limitations regarding Ad Hoc. Staff recommends that the Commission review Attachment A, identify vacancies and desired adjustments, and confirm new assignments for all Ad Hoc Committees and liaison roles. This report does not have any fiscal impact. Attachment A: Previous Ad Hoc and Liaison Assignments (including terming-out Commissioners Cribbs and Greenfield) Item 7 Staff Report Item 7: Staff Report Pg. 2 Packet Pg. 87 of 177  AD HOC COMMITTEES MEMBERS STAFF LIAISON Baylands Comprehensive Conservation Plan Greenfield, Kleinhaus, Wei Sarah Robustelli Cubberley Project Freeman, Deng, Kleinhaus Kristen O'Kane Middle School Athletics Brown, Cribbs, Deng Adam Howard Nature Preserve Access Policy Freeman, Greenfield, Kleinhaus Sarah Robustelli Playing Fields Greenfield, Cribbs Mark Ribeiro Racquet Courts Policy Update Cribbs, Freeman, Wei Adam Howard LIAISONS MEMBER(S)STAFF / CONTACT Aquatics Brown Sharon Eva CIP Review Brown, Freeman Lam Do Community Gardens Freeman Eric Vidal Dog Parks Brown, Cribbs Sarah Robustelli Funding Partners Brown, Cribbs Adam Howard Golf / First Tee Freeman, Cribbs Lam Do Open Space Preserves Greenfield, Kleinhaus Mike Warner/Lisa Myers Park Dedication Freeman, Greenfield Kristen O'Kane PAUSD / City Freeman Kristen O'Kane Recreation Wellness Center Cribbs, Deng Kristen O'Kane Safe Routes Greenfield Rose Mesterhazy Skate Park Cribbs, Wei Sarah Robustelli Sustainability Kleinhaus, Wei Sarah Robustelli Urban Forestry Greenfield, Kleinhaus Peter Gollinger Youth Deng, Wei Adam Howard PALO ALTO PARKS AND RECREATION COMMISSION - FY26 Item 7 Previous Ad Hoc and Liaison Assignments (including terming-out Commissioners Cribbs and Greenfield)​ Item 7: Staff Report Pg. 3 Packet Pg. 88 of 177  From:Cynthia Fan To:Lauing, Ed; Lu, George; Lythcott-Haims, Julie; Reckdahl, Keith; Burt, Patrick; Stone, Greer; Veenker, Vicki Cc:ParkRec Commission Subject:11/17 #9: Pilot high-use grass w/organic mgmt experts. Reject turf study findings Date:Monday, November 17, 2025 3:44:42 PM Attachments:2025 11 17 Palo Alto City Council item 9.pdf CAUTION: This email originated from outside of the organization. Be cautious of opening attachments and clicking on links. Comments for 11/17/25 City Council meeting item #9. Please pilot high-use grass with organic management experts. Please reject turf study findings. Please see attached. -Cynthia Fan Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 1 Packet Pg. 89 of 177  From:Lisa Adaboina To:ParkRec Commission Subject:Demand the features you deserve for City Of Palo Alto | SportsPlus has you covered Date:Monday, November 17, 2025 6:05:54 AM CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. Hello City, Tired of working around missing features in your current platform? SportsPlus gives you with everything you need to run City Of Palo Alto - all in one place, with a single account. And if there's a feature you need that's not there yet? We'll build it for you, free of charge. Let's make sure City Of Palo Alto has the tools to thrive. Open to a quick chat? Book a live demo Best, Lisa Adaboina P.S. See how SportsPlus streamlines every aspect of sports organization operations on a single platform. Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 2 Packet Pg. 90 of 177  If you don't want to receive this type of email in the future, please unsubscribe. Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 3 Packet Pg. 91 of 177  From:Sherry Listgarten To:ParkRec Commission Subject:El Camino Park"s field (grass vs synthetic) Date:Sunday, October 26, 2025 11:20:48 AM CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. i Dear Parks and Rec Commissioners, I've spent some time looking at our fields and learning about our options, and I don't think it makes sense to convert El Camino Park's synthetic field to grass. It's in a very busy location surrounded by high fences. Without a major redo of the park, I don't think a grass field will provide the benefits we are seeking. So I think we should put in synthetic, maintain it properly, and hope for the best while keeping tabs on performance, use, pollution, etc. I do think we should consider replacing the synthetic field at Cubberley with a sand-based grass field, when the time comes. But it would be quite expensive, so that only makes sense if we aren't happy with the new synthetic fields. More here (photos and reasoning): https://www.paloaltoonline.com/blogs/a-new-shade-of-green/2025/10/25/there- is-an-obvious-answer-to-grass-vs-synthetic-at-el-camino-park/ Thanks for taking the time to think about this, -- Sherry Listgarten This message needs your attention You've never replied to this person. Mark Safe Report Powered by Mimecast Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 4 Packet Pg. 92 of 177  From:Alex Chan To:ParkRec Commission Subject:El Camino Turf Date:Sunday, October 26, 2025 8:51:29 PM Attachments:Sportisca - Non-Infill - Brochure Spec - r3.pdf CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. ! Dear Palo Alto Park & Rec Commissioners, I understand that the city recently received the study by Lloyd, regarding natural vs synthetic. I believe that a fascinating turf innovation was not mentioned in the Lloyd study: Tisca non‑infill systems from Switzerland. Tisca is an established international carpet manufacturer with an 85‑year history and has been installing their proprietary non-infill systems since 2008. Over the past few years, they have replaced several of their own 14‑year‑old non‑infill fields with the same or upgraded non‑infill systems. Those older carpets were repurposed for landscaping and practice areas because they retained usable appearance and structural integrity. Adding to Lloyd's study, here are key points for the Council to consider when comparing lifecycle costs and program risk: Proven longevity and warranty performance. Although Tisca warranties its products for 10 years, several installations have remained in service and passed FIFA performance and safety tests at 14 years. Lower material and labor impact at replacement. Because the system is non‑infill, repairs or carpet replacement typically use up to 60% less material and about 30% less labor than infill systems—installation resembles conventional indoor carpet replacement rather than full field reconstruction. Reduced maintenance burden. Routine maintenance is limited to brushing and debris removal, commonly performed with a tow‑behind machine. There is no periodic refilling or decompaction of infill. This message could be suspicious The sender's email address couldn't be verified. No employee in your company has ever replied to this person. Mark Safe Report Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 5 Packet Pg. 93 of 177  Microplastic and health advantages. Tisca reports negligible weight loss over long service periods (their studies cite only ~0.01% weight loss), indicating minimal microplastic shedding to the environment. Without loose infill, risks tied to infill migration and microplastic exposure are avoided. Tisca products are also PFAS-free and meet all REACH standards. Player safety and playability. The non‑infill design uses proprietary fibers, tufting, and backing engineered to provide natural play characteristics while eliminating the issues associated with loose infill and yarn entanglement that can contribute to cleat catching and ACL injury mechanisms. All players will also testify that the ball bounce and roll are more like real grass, and player foot traction is far less severe than infilled turf. Real‑world end‑of‑life behavior. With Tisca’s installations that have reached end‑of‑life and been reselected by owners rather than discarded, this suggests strong owner satisfaction and lower lifecycle risk. We installed the El Camino field with a FIFA-Preferred manufacturer and have no reservations about installing this high‑quality infill system again. However, for the field to maintain its performance, maintenance like infill refilling and decompaction is necessary. Tisca, on the other hand, with its long track record with non‑infill turf, has demonstrated that field longevity, lower replacement resource needs, much simpler maintenance, FIFA performance, and reduced microplastic/health concerns are promises that are delivered with their systems. I believe Tisca warrants direct evaluation alongside the products considered in Lloyd’s study, and I am confident that all the concerns and queries of the City and residents will be checked off. I have attached a brief brochure summarizing Tisca’s non‑infill systems and would welcome the opportunity to discuss performance data, installation case studies, maintenance protocols, and lifecycle cost comparisons with the Council or staff. Thank you. Regards, Alex Chan Managing Partner AEA Sports Surfacing, LLC Phone: 615-348-8231 Mobile: 615-668-8988 Web: www.aeasportssurfacing.com E-mail: alex@aeasportssurfacing.com Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 6 Packet Pg. 94 of 177  Representing, Edel Grass B.V. Sportisca – Tisca AG Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 7 Packet Pg. 95 of 177  From:Robustelli, Sarah To:ParkRec Commission Subject:FW: FW: PhD Dissertation Research Involving California Parks and Recreation Advisory Boards Date:Monday, October 27, 2025 12:06:49 PM Attachments:image001.png image003.png image005.png image007.png image010.png image012.png image013.png image014.png image016.png image017.png image018.png image019.png 51 Final Notification Letter (SCL05).pdf image001.png image002.png image003.png image004.png image005.png image006.png image007.png image008.png image009.png image010.png Please see the third and final reminder for participation in research by Christopher H. Gerry, PhD Candidate, Public Administration and Policy Old Dominion University. Dear Commissioners, My name is Christopher Gerry, and I am a PhD candidate in Public Administration and Policy at Old Dominion University. My doctoral research explores how member relationships and communication dynamics shape participation and decision-making in Parks and Recreation advisory boards. The goal is to better understand how these boards function and support effective governance in local communities. Participation is voluntary, anonymous, and confidential. No identifying information is collected, and responses are grouped and analyzed at the county level, ensuring no Commissioner, Commission or municipality will be identified. As of today, no responses have been received from your municipality (0 of 7 responses). In order for your municipality’s results to be included in certain research findings, the response rate must exceed 50%. As a reminder, I am offering a small community-based incentive: Commissions that reach 100% survey participation will be eligible for a random drawing to receive a $1,000 donation to a nonprofit organization of their choosing, in the Commission’s name. Please use the link below to complete the survey: Survey Link: https://arcg.is/1Djy0C2 Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 8 Packet Pg. 96 of 177  If you have any questions or would like more information about the survey, please feel free to contact me directly or Responsible Project Investigator, Dr. Adam Eckerd, at aeckerd@odu.edu or (757) 683-3961. Sincerely, Christopher H. Gerry PhD Candidate, Public Administration and Policy Old Dominion University cgerr002@odu.edu | (949) 933-2233 LinkedIn/Christopher-Gerry SARAH ROBUSTELLI Division Manager Open Space, Parks, and Golf Community Services Department (650) 617-3518 | Sarah.Robustelli@PaloAlto.gov www.PaloAlto.gov From: Christopher Gerry <cgerr002@odu.edu> Sent: Sunday, October 26, 2025 1:16 PM To: Robustelli, Sarah <Sarah.Robustelli@paloalto.gov> Subject: Re: FW: PhD Dissertation Research Involving California Parks and Recreation Advisory Boards CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. Hi Sarah, Thank you again for your assistance with my dissertation research. As of today, no responses have been received from your municipality (0 of 7 responses). Attached is the third and final correspondence for distribution to the Commission, which serves as a friendly reminder to participate in the research. Please forward this attachment to the Commissioners at your convenience. I am aiming for a minimum 50% response rate from each participating municipality to be included in certain research findings. I am hoping this last correspondence can help reach that benchmark. Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 9 Packet Pg. 97 of 177  Thank you again for your support and participation in this research. I truly appreciate it, and please don’t hesitate to reach out if I can ever be of assistance to your team. Sincerely, Christopher Gerry PhD Candidate, Public Administration and Policy Old Dominion University cgerr002@odu.edu | (949) 933-2233 LinkedIn/Christopher-Gerry On Tue, Oct 14, 2025 at 4:41 PM Robustelli, Sarah <Sarah.Robustelli@paloalto.gov> wrote: Sent. Thank you. SARAH ROBUSTELLI Division Manager Open Space, Parks, and Golf Community Services Department (650) 617-3518 | Sarah.Robustelli@PaloAlto.gov www.PaloAlto.gov From: Christopher Gerry <cgerr002@odu.edu> Sent: Sunday, October 12, 2025 3:57 PM To: Robustelli, Sarah <Sarah.Robustelli@paloalto.gov> Subject: Re: FW: PhD Dissertation Research Involving California Parks and Recreation Advisory Boards CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. Hi Sarah, Thank you again for your assistance with my dissertation research. Attached is the second correspondence for distribution to the Commission, which contains the survey link. Please forward this attachment to the Commissioners at your Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 10 Packet Pg. 98 of 177  You don't often get email from sarah.robustelli@paloalto.gov. Learn why this is important In addition, please mention this survey link (https://arcg.is/1Djy0C2) directly in your email distribution for the second correspondence, as it may be easier for Commissioners to access than through the attached letter. I will follow up with you in the coming weeks with the final correspondence, which will serve as a reminder to encourage participation. Thank you again for your support. Sincerely, Christopher Gerry PhD Candidate, Public Administration and Policy Old Dominion University cgerr002@odu.edu | (949) 933-2233 LinkedIn/Christopher-Gerry On Mon, Oct 6, 2025 at 9:09 AM Robustelli, Sarah <Sarah.Robustelli@paloalto.gov> wrote: Sent. Thank you. SARAH ROBUSTELLI Division Manager Open Space, Parks, and Golf Community Services Department (650) 617-3518 | sarah.robustelli@paloalto.gov www.paloalto.gov From: Christopher Gerry <cgerr002@odu.edu> Sent: Friday, October 3, 2025 7:38 AM To: Robustelli, Sarah <Sarah.Robustelli@paloalto.gov> Subject: Re: FW: PhD Dissertation Research Involving California Parks and Recreation Advisory Boards CAUTION: This email originated from outside of the organization. Becautious of opening attachments and clicking on links. Hi Sarah, Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 11 Packet Pg. 99 of 177  You don't often get email from sarah.robustelli@paloalto.gov. Learn why this is important Thank you again for your participation. The survey is scheduled to launch for your municipality the week of October 13, 2025. Your participation will require forwarding three email messages to your Commissioners over that period: An introductory message about the study: Week of October 6 (attached for Commission distribution at your convenience) The survey invitation and link: Week of October 13 A follow-up reminder: Week of October 27 Attached you will find the first of these messages – an introductory message intended for all Commissioners that informs them of the upcoming survey and its purpose. I would also appreciate it if, when forwarding this correspondence, you could mention that I have been coordinating through the City’s appropriate channels, so Commissioners understand the request is part of a structured academic study. Finally, I will contact you within the next 10 days with the second correspondence (survey invitation and link) in a similar format. Thank you again for your support. Please contact me if you have any questions. Sincerely, Christopher Gerry PhD Candidate, Public Administration and Policy Old Dominion University cgerr002@odu.edu | (949) 933-2233 LinkedIn/Christopher-Gerry On Thu, Oct 2, 2025 at 6:05 PM Robustelli, Sarah <Sarah.Robustelli@paloalto.gov> wrote: Hi Christopher, Thanks for sending our legal reviewed. We will be participating. Thank you, Sarah SARAH ROBUSTELLI Division Manager Open Space, Parks, and Golf Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 12 Packet Pg. 100 of 177  Community Services Department (650) 617-3518 | sarah.robustelli@paloalto.gov www.paloalto.gov From: Christopher Gerry <cgerr002@odu.edu> Sent: Wednesday, September 24, 2025 7:22 PM To: Robustelli, Sarah <Sarah.Robustelli@paloalto.gov> Subject: Re: FW: PhD Dissertation Research Involving California Parks and Recreation Advisory Boards CAUTION: This email originated from outside of the organization. Becautious of opening attachments and clicking on links. Hi Sarah, I wanted to kindly check to see if you had a chance to review my research request. There are currently 47 of 99 eligible cities participating, and it would be great to include the City of Palo Alto as well. Thank you again for your consideration. Sincerely, Christopher Gerry PhD Candidate, Public Administration and Policy Old Dominion University cgerr002@odu.edu | (949) 933-2233 On Mon, Sep 15, 2025 at 9:10 PM Christopher Gerry <cgerr002@odu.edu> wrote: Hi Sarah, I consulted with my Dissertation Chair, Dr. Adam Eckerd, regarding this question. He advised that while there is no waiver or disclaimer form, I should provide Old Dominion University’s Institutional Review Board (IRB) approval along with the accompanying Informed Consent Form. IRB reviews all proposed research involving human subjects to ensure that the subjects' rights and welfare are Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 13 Packet Pg. 101 of 177  will forward with sending you an email identifying the next steps in the process. Thank you, again. Sincerely, Christopher Gerry PhD Candidate, Public Administration and Policy Old Dominion University cgerr002@odu.edu | (949) 933-2233 LinkedIn/Christopher-Gerry On Sun, Sep 14, 2025 at 2:20 PM Christopher Gerry <cgerr002@odu.edu> wrote: Hi Sarah, I was just preparing to send you the initial correspondence for your Commission when I noticed the second part of your message. I’ll be reaching out to Old Dominion University and/or its Institutional Review Board to address that request. I’ll follow up with more information soon. Thank you. Sincerely, Christopher Gerry PhD Candidate, Public Administration and Policy Old Dominion University cgerr002@odu.edu | (949) 933-2233 LinkedIn/Christopher-Gerry On Thu, Sep 4, 2025 at 1:34 PM Robustelli, Sarah <Sarah.Robustelli@paloalto.gov> wrote: You don't often get email from sarah.robustelli@paloalto.gov. Learn why this is important Hi Christopher, Thanks, you for reaching out. We are interested in passing the information along to assist with your research. I will be your contact as the staff liaison to the Parks and Recreation Commission. Can you please provide the waiver/disclaimer for our legal team to review. Sarah SARAH ROBUSTELLI Division Manager Open Space, Parks, and Golf Community Services Department Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 14 Packet Pg. 102 of 177  (650) 617-3518 | sarah.robustelli@paloalto.gov www.paloalto.gov From: Christopher Gerry <cgerr002@odu.edu> Sent: Wednesday, September 3, 2025 11:27 PM To: Shikada, Ed <Ed.Shikada@paloalto.gov> Cc: Horrigan-Taylor, Meghan <Meghan.Horrigan-Taylor@paloalto.gov>; Kane@cityofpaloalto.org; Robustelli, Sarah <Sarah.Robustelli@paloalto.gov>; Ah Yun, Mahealani <Mahealani.AhYun@paloalto.gov>; Clerk, City <City.Clerk@PaloAlto.gov> Subject: PhD Dissertation Research Involving California Parks and Recreation Advisory Boards CAUTION: This email originated from outside of the organization.Be cautious of opening attachments and clicking on links. Dear Mr. Shikada, My name is Christopher Gerry, and I am a PhD candidate in Public Administration and Policy at Old Dominion University. I currently work in local government in Southern California and previously in Central California. My dissertation examines how member relationships and communication dynamics shape participation and decision-making in Parks and Recreation advisory boards. The goal is to better understand how these boards function and support effective governance in local communities. As part of this research, I plan to survey Parks and Recreation advisory board members from a comprehensive sample of California municipalities with populations between 60,000 and 200,000. Your municipality was selected based on its population size and the presence of an active Parks and Recreation advisory board or equivalent. The survey is scheduled to launch in mid-October and will remain open for 60 days. To ensure proper communication protocols are followed, I’m reaching out in advance to request your assistance in identifying a staff liaison who can help facilitate future survey distribution. Board member contact will consist of three brief email messages: (1) an introductory notice, (2) the survey Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 15 Packet Pg. 103 of 177  invitation, and (3) a follow-up reminder. The survey will take approximately 10-12 minutes to complete, and all responses will be aggregated and analyzed solely at the county level, ensuring that no individual, board or municipality will be identified. As appreciation, I am offering a small community-based incentive: boards that reach 100% survey participation will be eligible for a random drawing to receive a $1,000 donation to a nonprofit organization of their choosing, in the board’s name. This is simply a gesture of thankfulness and is entirely optional. I’d be happy to share any materials for your review. As a reminder, if your municipality has a designated staff liaison or a preferred process for coordinating external research, I would greatly appreciate your guidance. My goal is to work collaboratively in a way that aligns with local protocols and supports your team. Thank you for your time and dedication to public service. Please don’t hesitate to reach out with any questions. Respectfully, Christopher Gerry PhD Candidate, Public Administration and Policy Old Dominion University cgerr002@odu.edu | (949) 933-2233 LinkedIn For reference: Adam Eckerd, PhD Dissertation Committee Chair Old Dominion University aeckerd@odu.edu | (757) 683-3961 Profile (A hardcopy will follow by mail.) Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 16 Packet Pg. 104 of 177  From:Aram James To:city.council@gilroy.org; CityCouncil; Binder, Andrew Cc:Robert.Jonson@shf.sccgov.org; Adam.Oberdorfer@shf.sccgov.org; yolanda; Reifschneider, James; Barberini, Christopher; Foley, Michael; Figueroa, Eric; Jensen, Eric; Shikada, Ed; Council, City; policechief@menlopark.gov; Perron, Zachary; citycouncil@mountainview.gov; Reckdahl, Keith; Lauing, Ed; Gerry Gras; Lu, George; gstone22@gmail.com; Brian Good; Bill Newell; Sean Allen; Stump, Molly; vramirez@redwoodcity.org; planning.commission@cityofpaloalto.0rg; ParkRec Commission Subject:Former Corrections Guard Charged With Lewd Acts Upon Children | Concord, CA Patch Date:Friday, October 24, 2025 5:10:03 PM CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. i https://patch.com/california/concord-ca/former-corrections-guard-charged-lewd-acts-upon- children This message needs your attention Some Recipients have never replied to this person. This is a personal email address. Mark Safe Report Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 17 Packet Pg. 105 of 177  From:Richard Horning To:Richard Horning Subject:Global Technology Law Date:Wednesday, November 12, 2025 10:18:54 AM Attachments:image001.png image002.png image003.png image004.png Outlook-LogoDesc.png Outlook-2qylwqsb.png Outlook-0gcevs1o.png Outlook-TikTok Ico.png Outlook-LinkedIn I.png Outlook-eshnnftb.png Outlook-waaphp0e.png Outlook-LogoDesc.png Outlook-wot1wz0d.png Outlook-av4wken3.png Outlook-TikTok Ico.png Outlook-LinkedIn I.png Outlook-4jfb0lpw.png Outlook-au2yccie.png Outlook-LogoDesc.png Outlook-yw0cfw03.png Outlook-ck0xpcd0.png Outlook-TikTok Ico.png Outlook-LinkedIn I.png Outlook-suwyj0je.png Outlook-eyvps3mz.png Importance:High ShareFile Hello, Your document has been signed by Richard Allan Horning and is now executed. 02948.Document 2025 efile info Reference #: 2d0c2461-ef41-4c88-9205-17fa93639d89 Status: Executed Executed: 11/12/2025 10:14:03 AM Sender: Richard Allan Horning For your convenience, a pdf of the completed document is attached to this email. To view this document, follow this link (subjected to expiry): VIEW DOCUMENT Regards Richard Allan Horning Global Technology Law, PC Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 18 Packet Pg. 106 of 177  3001 Bridgeway, Ste 312 Sausalito, CA 94965 Email: Richard.horning@globaltechlaw.co Mob: +1 415 412 4489 LN: https://www.linkedin.com/in/richardhorning NOTICE: This communication and any attachments thereto may contain privileged or other confidential information. Anydissemination, distribution, copying or use of or reliance on the information contained in and transmitted with this e-mail by orto anyone other than the recipient designated above by the sender is unauthorized and strictly prohibited. If you have receivedit in error, please advise the sender by reply email and immediately delete the message and any attachments without copyingor disclosing the contents. 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Begin forwarded message: From: "Montoya, Mickiela G." <Mickiela.Montoya@va.gov>Date: November 6, 2025 at 1:47:55 AM PSTTo: Lauren Alviz <lalviz@telacu.com>, Angelica Escalante <aescalante@telacu.com>, George Casillas<gcasillas@usavest.org>, Dawn Luna <dluna@usavest.org>, "Corbera, Juan J." <Juan.Corbera@va.gov>,"Payne, Calvin" <Calvin.Payne@va.gov>, jkayajian@gmail.com, recorder@amshriners.com,raffi2021@gmail.com, "Amo, Jennifer S." <Jennifer.Amo@va.gov>, godfrey@creedla.com, Zach Strasters<pastorzach@creedla.com>Cc: "Gonzales, Christine Talicuran." <Christine.Gonzales@va.gov>Subject: Program Draft : Logistics & Updates: Upcoming 2025 Veterans Brunch Team Meeting  Hello Team, Finished up the first draft of the program. Please see attached. Missing some bios/headshots. Please let me know if you want any changes before printing. Best, Mika From: Montoya, Mickiela G. Sent: Wednesday, November 5, 2025 1:07 PM To: Lauren Alviz <lalviz@telacu.com>; Angelica Escalante <aescalante@telacu.com>; George Casillas Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 19 Packet Pg. 107 of 177  <gcasillas@usavest.org>; Dawn Luna <dluna@usavest.org>; Corbera, Juan J. <Juan.Corbera@va.gov>; Payne, Calvin <Calvin.Payne@va.gov>; Gonzalez, Oscar A. (CONCOURSE) <Oscar.Gonzalez@va.gov>; jkayajian@gmail.com; recorder@amshriners.com; raffi2021@gmail.com; Amo, Jennifer S. <Jennifer.Amo@va.gov>; godfrey@creedla.com; Zach Strasters <pastorzach@creedla.com>; Bolanos, Lauren R. <Lauren.Bolanos@va.gov>; Diaz, Claudio <Claudio.Diaz@va.gov> Cc: Trinh, Alan <alan.trinh@va.gov>; Gonzales, Christine Talicuran. <Christine.Gonzales@va.gov>; Keith, Pamela R. <Pamela.Keith4@va.gov>; Williams, Dorothy D. <Dorothy.Williams4@va.gov> Subject: Logistics & Updates: Upcoming 2025 Veterans Brunch Team Meeting Hi Team, I hope everyone is doing well! Please see below for updates and logistics for the upcoming 2025 Veterans Brunch. 1. Final Meeting Date/Time: November 6, 2025 at 1030 AM In Person Final Walk Through: November 6, 2025 at 10am (subject to change – will confirm in next meeting) 2. Attachments for Review: Agenda for day of event Event Checklist Updated Floor Plan Run of Show Parking Map 3. Event Updates: Tentative: Guardants Health – on site cancer screenings available for Veterans covered by TriCare, TriWest, VA Healthcare, MediCare & low income options (case-by-case) Approximately 20 Veteran Resources booths in attendance Public Affairs will send out Media Advisory. If you have media contacts please feel free to share so our Public Affairs team can reach out Approxiately 380 RSVPs 360 Registered Participants! 20 bussing in from Bell Shelter Thank you all for your continued dedication — your efforts are already creating excitement and ensuring ourVeterans know this event is all about honoring their service. Cant wait for event! Best, Mika MICKIELA MONTOYA Army Combat Veteran, OIF 3 Office of Outreach & Community Relations Veterans Experience Office United States Department of Veteran Affairs Cell: (310) 903-6892 GLA Social Media: Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 20 Packet Pg. 108 of 177  Confidentiality Note: This e-mail is intended only for the person or entity to which it is addressed, and may contain information that is privileged, confidential, or otherwise protected from disclosure. Dissemination, distribution, or copying of this e-mail or the information herein by anyone other than the intended recipient is prohibited. If you have received this e-mail in error, please notify the sender by reply e-mail, phone, or fax, and destroy the original message and all copies. Thank you. From: Pluralsight <hello@pluralsightskills.com> Sent: Tuesday, November 11, 2025 3:20 PM To: Jack <Jack@evansvilletoolanddie.com> Subject: Welcome to Pluralsight! Your tech journey starts today   Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 21 Packet Pg. 109 of 177  Build the skills that shape your future You’ve unlocked access to Pluralsight’s best-in-class tech training. From personalized recommendations to certification prep, everything you need to reach your goals is here. Start learning now Explore. Learn. Achieve. You’ve got 10 days to experience everything Pluralsight has to offer. To get the most out of your trial, here’s where to begin. Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 22 Packet Pg. 110 of 177  Explore expert-led courses From beginner to advanced, our courses are designed by industry experts to fit your goals and pace to help you achieve real results. View courses Benchmark your knowledge with Skill IQ How do your tech skills stack up? Take a quick assessment for instant insights into your strengths, gaps, and skill improvement recommendations. Take a Skill IQ Guided learning, step by step Our curated learning paths take the guesswork out of where to start and what to learn next, so you can focus on progress. Choose a learning path Certification-ready training Engage with courses, practice exams, and resources for everything you need to confidently pass top industry certifications. Train for your next cert   “The goal-oriented learning paths and skill assessments are perfectly aligned Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 23 Packet Pg. 111 of 177  with my objectives. . . In essence, Pluralsight has become a household [name] in my lifelong learning journey.” Salaman A. Azure Administrator | G2   You’re receiving information to help get started using Pluralsight, but you can unsubscribe from these free trial emails. Preferences | Help Center | Support This email was sent to jack@evansvilletoolanddie.com. If you no longer wish to receive our emails you can unsubscribe. Privacy Policy | Terms of Use All logos and trademarks are properties of their respective owners Copyright © 2004 - 2025 Pluralsight LLC 1500 Solana Blvd. Building 6, Floor 4, Suite 6400 Westlake, TX 76262 Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 24 Packet Pg. 112 of 177  From:Andrea Allais To:ParkRec Commission Subject:Loud HVAC system at Heritage Park Date:Saturday, October 25, 2025 7:46:00 AM CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. i Dear Park and Recreation Commission, After renovations at the Roth building, a new HVAC system has started operating next to the playground at Heritage Park. It is very loud, and degrading the whole park. Does the commission know about this issue? Is it considered a problem? Thank you for any information you can provide, Best Regards Andrea Allais This message needs your attention This is a personal email address. This is their first email to your company. Mark Safe Report Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 25 Packet Pg. 113 of 177  From:Cindy Campbell To:ParkRec Commission; Council, City; papc.secretary@gmail.com Subject:Mitchell Park Deserves a Seven-Day Parking Problem Date:Friday, October 24, 2025 1:24:00 PM CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. i Mitchell Park Deserves a Seven-Day Parking Problem Dear members of the Palo Alto Parks & Rec Commission and City Council: I’m writing not to complain about parking at Mitchell Park—but to celebrate it. Mitchell Park isn’t just a park. It’s a living, breathing commons. It hosts pickleball, tennis, dance classes, soccer, skateboards, birthday parties, barbecues, water play, library visits, dog parks, community events, coffee stops and spontaneous conversations between strangers. It’s where Palo Alto comes alive. While my kids were growing up in Palo Alto, we called Mitchell Park the “Laughing Park.” From the moment you step foot inside the park, you’re greeted by joy. Laughter spills from the picnic tables set up for family parties and barbecues. On hot days, it’s the giggles of kids splashing and dancing through the water fountains. A few steps deeper into the park and you hear the rhythm of dance classes or music from a band playing at The Bowl. You pass more birthday parties with piñatas bursting open and children clamoring with excitement and children calling out, “Higher Mommy, higher!” as they soar on the swings. Starting right in the parking lot, you hear the excited chatter of kids running along the path towards the Magical Bridge Playground. And finally, just over the bridge, you reach the sounds of magic itself from the Magical Bridge Playground on the right; and the rhythmic bang bang bang of pickleball on the left, punctuated by laughter, groans, and camaraderie after every pickleball point. Even our dogs are running with wagging tails and tongues hanging out over at the dog park. All fun, if you ask me. And what a wonderful place to put our phones down. I’m at Mitchell Park almost daily getting my steps in. And yes, there are two half-days on some weekends when parking gets tight. But every car parked represents This message needs your attention Some Recipients have never replied to this person. Mark Safe Report Powered by Mimecast Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 26 Packet Pg. 114 of 177  people exercising, de-stressing, and sometimes even disagreeing—peacefully. You can play pickleball for three hours and never know who’s liberal or conservative, who’s “woke” or "radical". We're all just equal. That’s the magic of shared public space. So instead of asking how to reduce the parking problem, maybe we should ask: Why isn’t there a parking problem every day? If our public spaces are truly serving their purpose, they should be full. Overflowing, even. That’s not a failure—it’s a sign of success. Of course, as a full parking lot is an asset— traffic should be a challenge we address. Importantly, Mitchell Park itself doesn’t have a traffic problem. The few days the parking lot fills up — it happens on the weekends over a span of time; not all at once. The real traffic congestion happens on school days on East Meadow Drive during school drop-off and pick-up times at Fairmeadow Elementary and JLS Middle School. The Mitchell Park parking lot is not full at these times even though the roads are packed. Let’s be clear about where the issue lies, so we can solve it without compromising the vitality of the park. And that vitality demands support. There’s a proposal to convert two of Palo Alto’s 39 public tennis courts into four pickleball courts—serving up to 16 players at a time. This still leaves a robust supply of 229 public and private tennis courts citywide. I urge the city to go further: expand pickleball at Mitchell Park by converting two tennis courts into four dedicated pickleball courts. This would meet growing demand, reduce wait times, and reflect the reality that pickleball is no longer a niche sport—it’s a community movement. Let’s invest in that movement. Let’s expand access, improve infrastructure, and support the joyful chaos of community life. Because a seven-day parking problem at Mitchell Park would mean seven days of connection, movement, and shared humanity. Respectfully, Cindy Campbell Palo Alto Resident and Mitchell Park Regular <!--[if !supportLineBreakNewLine]--> <!--[endif]--> term Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 27 Packet Pg. 115 of 177  From:Rebecca Sanders To:ParkRec Commission Subject:Not all uses for AT are equal Date:Tuesday, October 28, 2025 2:11:26 PM CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. i Dear Commissioners: I am writing in support of the positions of Shani Kleinhaus and other activists who have spoken out against the propagation of artificial turf in our city. Did you see Shani's blog today? She takes a measured and sensible approach to the issues surrounding AT. I won't repeat them here. You must know them by now. It seems to boil down to money. I don't think you can put a price on the health of the community. Please cease all new installation of artificial turf and find other ways to support the demands for playing fields. But as Shani points out, why are we emphasizing field sports to the detriment of other forms of outdoor activities and enjoyment? Why do playing fields get to gobble up so much of the limited open space within the city center. Also please BAN all AT in our playgrounds and where children hang out. I live near Boulware Park and we were shocked to see AT laid down in the playgrounds, exposing our toddlers and crawlers to carcinogens. Why do we need AT at the school sites and on playgrounds. Is it really about money, right? Is this the best we can do for our kids? https://www.paloaltoonline.com/blogs/a-new-shade-of-green/2025/10/25/there-is-an-obvious- answer-to-grass-vs-synthetic-at-el-camino-park/ Thank you. Becky Sanders Ventura Neighborhood This message needs your attention This is a personal email address. This is their first email to you. Mark Safe Report Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 28 Packet Pg. 116 of 177  From:kip husty To:ParkRec Commission Subject:Obtrusive lighting in parks Date:Friday, October 24, 2025 5:23:24 PM CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. i [In case I can’t get to the P&R meeting in time for (non-agenda item) public comment] I live near Seale Park and, admittedly for years I walked up to the park at night and stood in the darkness of the athletic field, perhaps 60 yards from the lamp in the center of the park. For decades, the sodium vapor bulb cast plenty of light around it but left the field in lovely and precious darkness, particularly in this part of Palo Alto where pixeled shadows from stree lights abound. That spot in the park was a wonderful place to go to think and meditate on things, free from obtrusive light and able to gaze across the openness of the field, thoughts could expand, problems resolved, the mind cleared of stress. It was marvelous, particularly when my cats would join me and for up to an hour we all would gaze across the field together. Alas, my cats are no longer there with me in ‘person’, but I still love going up there to think, meditate, and have fond memories of my dear departed friends. I should say ‘loved’ in the past tense, because there is now a new bulb - LED bulb, I assume - that is so bright and obtrusive that it casts shadows all the way down the field, past the 60 yards distance to the spot that had been so important to my free thoughts and meditations. My refuge spoiled by more unnecessary light encroachment. It sucks and I ask that the present lighting be ditched for the old one, or this one be radically modified so it does not erase the healthy natural darkness of the field. It is nighttime after all, and some life - whether instinctive or of the mind - need to have spaces unsullied by light pollution. I would greatly appreciate your attention to this problem at Seale Park specifically, and generally throughout the city. Kip Husty 922 Bautista Ct. This message needs your attention This is a personal email address. This is their first email to you. Mark Safe Report Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 29 Packet Pg. 117 of 177  From:Andrea Wald To:ParkRec Commission Subject:October 28, 2025 Agenda item #5 — Study and Assessment of Turf Systems: Findings and Recommendation for El Camino Park Synthetic Turf Replacement Date:Monday, October 27, 2025 7:10:07 AM CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. i Dear Parks and Recreation Commission Chair Nellis Freeman and Commissioners: I strongly urge the city to not continue to install ANY artificial turf. It is such a shame that city council voted for and funded the study issue you are now discussing as many were opposed to spending the money on this and urged a no vote. Its like the Boulware Park play area where residents did not want artificial turf but it was put in anyway. And once installed, it will be there for years leaching toxins, shedding microplastics, and generally causing environmental and health issues down the road. Same will hold true for any artificial turf installed in the city. Why are elected officials not listening to community members? This study issue is full of miscalculations, misinformation and exaggerated statements making artificial turf sound like it’s the best and only option for El Camino field and possibly other sports fields and parks in Palo Alto. What’s most disturbing is that any comparisons and references to natural grass fields is from old, poorly maintained fields. There was never a deep dive on behalf of the consultant to look for well maintained, organically managed natural grass fields that are thriving and providing much more play time than the fields they have used for their analysis. There are a few very nice natural grass fields not far away – Tiberon for example. Plus information has been provided to city council and Palo Alto commissions about a fabulous natural grass sports complex in Sydney, Australia – including a video of that field. They are achieving amazing results and are the envy of all sports group nearby who want very badly to play on their grass fields. Its such a shame that it is staff’s recommendation to resurface El Camino with more artificial turf. Even the newer types that the manufacturer and sales people are pushing are not much better for the environment (actually the no-infill one contains 10x more plastic than one with some type of infill – plus its not really that much cooler than the other plastics) nor our health since the chemicals used to make artificial turf are secretive and not regulated – making testing for those considered very dangerous to our health extremely difficult. Suggestions by many for Palo Alto to use the services of Beyond Pesticides to participate in their program of proper management with techniques and methods that have been shown to work in creating a better, healthier, more playable natural grass surface have been ignored. I now see that staff is suggesting initiating a pilot program which they said could optimize existing natural grass fields in the city. What a shame because if this had been started almost 2 years ago when first brought up, then the comparisons in the study issue would be much more accurate and reliable. This message needs your attention This is a personal email address. You've never replied to this person. Mark Safe Report Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 30 Packet Pg. 118 of 177  Once again, I strongly urge the city to not continue to install ANY artificial turf. Andrea Wald Co-Founder, Community for Natural Play Surfaces Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 31 Packet Pg. 119 of 177  From:Office of Supervisor Otto Lee To:ParkRec Commission Subject:One week to go! Climate Roundtable, Oct. 30 Date:Thursday, October 23, 2025 1:21:26 PM CAUTION: This email originated from outside of the organization. Be cautious ofopening attachments and clicking on links. i Dear Friends and Neighbors, We just have one week to go, folks -- are you joining us? Next Thursday, October 30th, the District 3 Board office with the County of Santa Clara is partnering with Silicon Valley Youth Climate Action to host a community roundtable focused on the climate crisis and our county’s role in advancing bold environmental and climate action. The roundtable will bring together leaders, advocates, and community members to discuss ongoing efforts and initiatives related to the environment and climate crisis amidst the This message needs your attention You've never replied to this person. Mark Safe Report Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 32 Packet Pg. 120 of 177  actions of the federal government, while further reflecting on what more can be done locally. The event will also feature interactive roundtable discussions, enabling you to share your perspectives and ideas, which will be synthesized and reported back to ensure your voices are heard. Make sure to click on the flyer below to access our digital event program and help to save some paper! Converging for a Sustainable Future Federal Impacts & Local Climate Solutions Roundtable Thursday, October 30, 2025⏰4:30 - 7 PM Orchard City Banquet Hall - Campbell Community Center, 1 W Campbell Ave, Campbell, CA 95008 RSVP to attend! Our speakers and panelists for this event include: Assemblymember Alex Lee Sylvia Gallegos, Deputy County Executive Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 33 Packet Pg. 121 of 177  Dr. Laurie Lalakea, Santa Clara Valley Healthcare Climate Action Collaborative Monica Padilla, CEO of Silicon Valley Clean Energy Andrea Mackenzie, General Manager for the Open Space Authority Greg Nudd, Deputy Executive Officer for Bay Area Air District Please make sure to share this invitation widely with your networks, and please RSVP in advance. We look forward to seeing you there! Sincerely, Otto Lee Board President Santa Clara County Supervisor, District 3 70 West Hedding 10th Floor San Jose, CA 95110 (408) 299-5030 Email Supervisor Lee District 3 Website Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 34 Packet Pg. 122 of 177  Unsubscribe from future updates Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 35 Packet Pg. 123 of 177  From:Derek McKee To:ParkRec Commission Subject:PRC Agenda Packet for 10/28 Meeting Date:Monday, October 27, 2025 2:05:29 PM CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. i Hola – I am looking for the agenda packet for the PRC meeting for tomorrow night. I am not able to find the link. Can you send? Derek C McKee, RLA Principal | Verde Design, Inc. Email: derek@verdedesigninc.com Phone: 408.850.3410 www.verdedesigninc.com LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN This message needs your attention This is their first email to you. Mark Safe Report Powered by Mimecast Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 36 Packet Pg. 124 of 177  From:Susan Hinton To:ParkRec Commission Subject:Public Comment, 10/28/2025, Agenda item #5 — Study and Assessment of Turf Systems: Findings and Recommendation for El Camino Park Synthetic Turf Replacement Date:Sunday, October 26, 2025 3:50:54 PM Attachments:pastedGraphic.png pastedGraphic.png pastedGraphic.png CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. i Palo Alto Parks and Recreation Commission 250 Hamilton Ave Palo Alto, CA 94031 Email: ParkRec.commission@paloalto.gov Subject: October 28, 2025 Agenda item #5 — Study and Assessment of Turf Systems: Findings and Recommendation for El Camino Park Synthetic Turf Replacement Dear Parks and Recreation Commission Chair Nellis Freeman and Commissioners: While the updated, but with no new analysis, study does a better job at consolidating text, reducing 785 pages to 132, while adding graphics, it is no more convincing than the earlier draft. Based on the City’s own appendices and the study’s caveats, approving new plastic grass remains premature and high-risk. The claimed economic edge is dependent on cherry- picked modeling and therefore brittle, while the PFAS/microplastic/heat sections represent persistent liabilities with no credible, independently certified off-ramp. A grass- first capacity pilot, utilizing the latest sustainable grass field management techniques, plus a hard-nosed life cycle cost analysis redo is the fiscally and ethically sound path. What the Staff Report asserts (in brief) Plastic grass delivers ~3–4× the playable hours of native-soil grass and thus the lowest cost per playable hour (~$79/hr) over 20 years when used within capacity. Health/environment issues (PFAS, microplastics, heat) are acknowledged but treated as uncertain/manageable; staff recommends resurfacing El Camino with plastic grass now, while piloting optimizations on natural grass elsewhere. Cross-document evaluation This message needs your attention This is a personal email address. This is their first email to you. Mark Safe Report Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 37 Packet Pg. 125 of 177  The City’s own technical memo (Appendix E) documents conflicting manufacturer test data, limited scope assays (only ~70 named PFAS’ when there are over 60,000 variations, no Total Fluorine/Total Organic Fluorine), and detections in the 0.2–5.3 ng/g (parts per billion) range. Crucially, turf fibers are reported to be polyvinylidene fluoride hexafluoro polyethylene polymer—identified by DTSC as an intentionally added PFAS in turf. There is no accepted PFAS-free certification standard applicable here, meaning the PFAS-free claim is unsubstantiated. The Study & Assessment draft acknowledges there is no third-party PFAS-free standard, and that “PFAS-reduced/-free” claims depend on the vendor’s scope and detection limits—again implying unverifiable marketing language at decision time. Implication: The staff recommendation normalizes a product class that City evidence flags as PFAS-bearing with undisclosed total fluorine load. That’s a mismatch between risk statements and policy action. 2) Microplastics & heat are not 'minor externalities' The Study & Assessment concedes ongoing microplastic shedding from fibers and infills via athletes, maintenance, rain, and wind; “organic”/non-plastic infills may reduce but will not eliminate migration from plastic blades or other plastic layers such as a geotextiles. It also notes material uncertainty persists for long-term health/environmental harm. Appendix E provides an in-depth discussion of how plastic grass contributes to the heat island effect, noting that plastic surfaces absorb UV radiation and can raise surface temperatures well above the ambient air temperature. Although newer plastic formulations can slightly reduce this effect, elevated temperatures still increase the risk of heat stress in athletes and accelerate the degradation of plastic turf. The staff report frames these as uncertainties to be monitored while proceeding; Appendix E, by contrast, collates regulatory movement (DTSC, EPA) and persistence concerns consistent with a precautionary posture—especially with intentionally added PFAS. Implication: Given persistence/irreversibility, uncertainty does not cut in favor of installing more plastic fields; it cuts toward avoidance or strong proof of safety, which is absent. 3) Cost per playable hour: depends on optimistic utilization & omits plausible external costs The life-cycle model that shores up “$79/hr” rests on assumed annual hours (2,000– 2,500 for synthetic; 400–1,200 for grass) and a 20-year horizon with fixed replacement cycles and idealized Operations & Maintenance. That table shows synthetic’s total 20- yr ownership ~$3.51M vs native-soil grass ~$1.77M—plastic “wins” per hour only if you actually book and deliver those extra hours. The same appendix makes clear that results swing with construction type, drainage, pad, syringing, curbs, and replacement costs; plastic uses costly resurfacings (year 10 & 20) and specialized maintenance equipment. If demand, weather, air quality days, or policy limits (e.g., heat) reduce booked hours, the advantage collapses quickly. The staff report excludes externalities: stormwater capture retrofits, microplastic filtration/containment (which comes with its own end-of-life management conundrum Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 38 Packet Pg. 126 of 177  and cost), end-of-life processing premiums, compliance costs under a tightening PFAS regime, heat-mitigation (cooling/wet-down), and potential legal liabilities tied to PFAS. Those are material and foreseeable—not speculative. Implication: The “lowest cost per hour” headline is fragile; once you (a) de-risk health/environment, (b) reduce playable hours for heat/air-quality closures, and (c) price Expected Opportunity Loss (EOL)/compliance, plastic no longer dominates. 4) Provenance & independence of data The Study & Assessment explicitly integrates industry benchmarking and experience and did not perform an exhaustive literature review; it leans on the County PHD’s review (a document which was not accepted into public record by County Supervisors) and “relevant sources,” while field-specific environmental testing is incomplete (no Total Fluorine/Total Organic Fluorine testing). Appendix E documents manufacturer-supplied testing and later clarifications via a paid consultant memo; However the City’s expert, a chemical engineer from the Public Works Department Watershed Protection Division, calls out inconsistencies and missing total fluorine metrics—the gold-standard screen for PFAS-containing articles. Implication: The more stringent, independent source (City-retained chemical engineer + DTSC dialogue) contradicts the comfort level implied in the staff recommendation. Strong argument countering new plastic grass installations A) Policy & risk: The precautionary principle applies now The City’s own Appendix E concludes PFAS-free claims are unsubstantiated and identifies intentionally added PFAS in fibers. With no certification standard, approving new PFAS-containing infrastructure that sheds microplastics exposes the City to regulatory, financial, and reputational risk as state and federal controls tighten (DTSC PFAS workstream; EPA PFAS roadmap trajectory referenced in Appendix E). Staff acknowledges uncertainty but proposes expansion anyway—inverting the usual public-health stance where persistent pollutants + uncertainty → avoid until proven safe. Conclusion: Defer installations until (1) independent Total Fluorine/Total Organic Fluorine + targeted PFAS panels verify no intentionally added PFAS, (2) a credible third- party PFAS-free standard exists, and (3) a microplastics containment plan (capturing runoff, grooming waste, sideline migration) is engineered, costed, and funded. B) Economics: “Lowest $/hour” is a modeling artifact, not a floor The life-cycle model makes plastic look cheap only if it achieves 2,000–2,500 hours every year and if externalities are priced at zero. Realistically, heat-index closures, AQI smoke days, fixture clustering, and school calendar conflicts trim usable hours. Once you add: Runoff filtration and microplastics capture, Higher End-of-life costs (recycling constraints, vendor lock-in), and PFAS compliance/retrofitting risk Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 39 Packet Pg. 127 of 177  plastic’s advantage erodes or reverses. (All elements acknowledged across the study and appendices.) Conclusion: Re-run Life-Cycle Cost Analysis with (i) lower realistic utilization bands, (ii) End-of-life premiums for verified recycling, (iii) capital/Operations & Maintenance for runoff capture, (iv) contingency for PFAS compliance. Until that’s done, do not claim cost leadership. C) Capacity can be met without locking into plastics The study itself says hybrid/natural systems can be improved; it recommends hiring an agronomy expert and piloting capacity expansion on grass. Scale that pilot first, using sand-cap/perched-water-table builds, drainage upgrades, selective lighting, and dynamic scheduling to lift playable hours without PFAS. The City’s maintenance policy (IPM-aligned) and the study’s field inventory indicate specific grass fields near thresholds—these are ideal for targeted soil/grass health interventions (aeration cycles, cultivar selection, traffic rotation, rest windows, in- season slit-seeding, organic management). These measures are far cheaper than a turf carpet and don’t create plastic liabilities. Conclusion: Pursue a Grass-First Capacity Plan (12–24 months) with measurable targets (hours, cancellations, surface ratings) before any irreversible plastic re-turfing. D) Heat & equity: plastic narrows access on hot days The study and staff report recognize plastic surfaces run much hotter than grass, compelling wet-down/closure on peak days. That reduces hours when demand is high, undercutting the very rationale for turf. It also disproportionately impacts youth (afternoon practice windows) and increases operational water use (syringing) that plastic allegedly saves. Conclusion: Heat undermines the “reliability” premise; grass stays cooler and safer during heat-risk windows. E) End-of-life reality: recycling claims don’t solve EPR risk The study acknowledges limited, vendor-specific pathways and evolving “solutions.” Appendix E details how mechanical recycling is constrained and “chemical recycling” raises toxic by-product/energy equity concerns—and is not recognized as recycling under CA law. Banking on future recycling does not eliminate near-certain End-of- life liabilities for the City. Conclusion: Until there’s a guaranteed, in-state, 3rd-party-audited, closed-loop recycling contract (price-certain, capacity-certain), installing more plastic fields creates an unfunded liability. Specific rebuttals to staff talking points “We need immediate capacity; El Camino must be resurfaced with synthetic now.” Rebuttal: The study itself proposes a pilot to raise grass capacity; the City can sequence: (1) optimize/upgrade two grass complexes for 12–24 months, (2) deploy portable lighting and smarter slotting to add evening shoulder hours, (3) measure Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 40 Packet Pg. 128 of 177  realized hours & cancellations, then (4) revisit El Camino with hard data. This manages demand without locking into PFAS plastics. “Cost per hour is clearly lowest for synthetic.” Rebuttal: Only under upper-quartile utilization and zero externality pricing. Update Life-Cycle Cost Analysis with lower bound hour bands, PFAS compliance, microplastics management, heat mitigation, and verified End-of-life pricing. Expect cost parity or reversal. “PFAS uncertainty doesn’t prove harm from fields.” Rebuttal: The City’s Appendix E already documents intentional PFAS in fibers and no standard to verify PFAS-free. Persistence + regulatory momentum = foreseeable costs. Precaution isn’t moralizing; it’s fiduciary risk management. With the City’s best interests at heart it is unclear why Staff, in the face of fiduciary, environmental and public health risk, and in the face of acknowledged evidence, are so resistant to change. They appear overaligned with sporting league management to the detriment of other civic interests. Specific sports leagues will say that children will become lazy couch potatoes if it weren't for their sports. But there are other organized sports (e.g. baseball, basketball, tennis, cricket, gymnastics, volleyball etc.) as well as Frisbee throwing, walking and playing with pets, gardening, dancing, parkour, bicycling, and probably dozens more. Why is there such urgency to implement a problematic solution, e.g., plastic grass fields benefiting (questionably at that) limited athletic activities, when another more broadly beneficial approach is at hand? Sincerely, Susan Hinton Member of the Sierra Club Loma Prieta Chapter Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 41 Packet Pg. 129 of 177  From:Aram James To:Raymond Goins; Human Relations Commission; planning.commission@cityofpaloalto.0rg; ParkRec Commission; EPA Today; policechief@menlopark.gov; PD Kristina Bell; Sean Allen; Foley, Michael; Nash, Betsy; dcombs@menlopark.gov; Cecilia Taylor; Binder, Andrew; Reifschneider, James; Wagner, April; DuJuan Green; dennis burns Cc:Shikada, Ed; Julie Lythcott-Haims; Vicki Veenker; Burt, Patrick; Dana St. George; Emily Mibach; Dave Price; Braden Cartwright; Jeff Rosen; Jay Boyarsky; Figueroa, Eric; Jensen, Eric; Bill Newell; vramirez@redwoodcity.org; Stump, Molly; Lee, Craig; james pitkin; George for Palo Alto; Veenker, Vicki; Reckdahl, Keith; Barberini, Christopher Subject:Re: I saw this The Mercury News e-edition article on the The Mercury News e-edition app and thought you’d be interested. Date:Tuesday, October 28, 2025 8:08:32 AM CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. i Andrew Binder’s other Brother Deputy’s sleeping quarters in Millbrae a surprise, officials say https://edition.pagesuite.com/popovers/dynamic_article_popover.aspx?guid=85235976- 2804-4da0-b721-731234ee1421&appcode=SAN252&eguid=9d161c58-ab7e-4eb3-a243- d8695bdc72b1&pnum=2# For more This message needs your attention Some Recipients have never replied to this person. This is a personal email address. Mark Safe Report Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 42 Packet Pg. 130 of 177  From:Sharika Sharma Subject:Re: Short Date:Tuesday, October 21, 2025 9:42:08 PM CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. i Hello, I came across some rank problems on your site. Would you like a screenshot of the issues? Cheers! Sarika SharmaMarketing SpecialisT This message needs your attention This is a personal email address. This is their first email to your company. Mark Safe Report Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 43 Packet Pg. 131 of 177  From:Light As Air Boats To:ParkRec Commission Row, Paddle, Profit. Your Guide to Fall on the Water Date:Thursday, November 13, 2025 6:33:28 AM CAUTION: This email originated from outside of the organization. Be cautious of openingattachments and clicking on links. i SHOP NOW Hi there! Here’s how to turn fall’s quiet waterways into a source of business growth, along with practical tips your guests will appreciate for safe, enjoyable rowing and paddling. This message needs your attention No employee in your company has ever replied to this person. Mark Safe Report Powered by Mimecast Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 44 Packet Pg. 132 of 177  While many operators close after summer, the smart ones recognize that fall offers a rare advantage.The crowds are smaller, the weather is cooler, and the landscape practically markets itself. Corporategroups, photographers, wellness travelers, and outdoor enthusiasts all seek peaceful, seasonalexperiences—exactly what autumn delivers. By developing targeted packages and partnerships, you can turn a traditionally slow season into aprofitable one. 5 Ways to Monetize Fall Rowing & Paddling 1. Offer Seasonal “Fall on the Water” Packages Curate short, themed experiences that celebrate the beauty of the season. These can include: Guided foliage paddles timed for sunrise or sunset. Photography tours for visitors looking to capture autumn colors. Wellness experiences like “Paddle & Breathe” mindfulness sessions or hot cider cruises. Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 45 Packet Pg. 133 of 177  Market these packages as exclusive, limited-time events—a proven way to increase demand andpricing power. Partner with local cafes, inns, or restaurants for bundled packages that add value forguests and revenue for all partners. 2. Build B2B Partnerships with Hotels and Tourism Boards Collaborate with local tourism networks to create co-branded experiences that attract visitors beyondsummer. Examples include: “Stay & Row” weekends with nearby lodges or resorts. “Fall Adventure Getaways” promoted by regional travel boards. “Corporate Wellness Retreats” that include team paddling or rowing sessions. This cross-promotion allows you to reach new customers through partner channels and strengthen yourregional brand presence. 3. Create a Fall Membership or Rental Program Encourage repeat customers with a limited fall membership that includes: Unlimited rentals during the autumn season. Priority booking for foliage tours. Discounts on future gear or lessons. This not only drives steady off-season income but also helps you maintain engagement with loyalcustomers long after summer ends. Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 46 Packet Pg. 134 of 177  4. Target Corporate and Group Events Autumn is prime time for corporate retreats and team-building outings. Offer customizable groupexperiences that focus on collaboration, relaxation, and connection with nature. Ideas include: Rowing or paddling relay races for teams. Guided group paddles with a leadership or wellness component. Scenic “work retreats on water” with catering or fireside wrap-ups. Highlight the mental and physical wellness benefits—stress reduction, teamwork, and outdoorimmersion. Corporate clients value experiences that support employee wellbeing and engagement. 5. Monetize Through Merchandising and Content The beauty of fall provides built-in visual storytelling opportunities. Use this to create secondary incomestreams such as: Branded fall merchandise (beanies, mugs, hoodies). Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 47 Packet Pg. 135 of 177  Digital content—sell prints, short reels, or partner with influencers for cross-promotion. Showcase autumn’s magic through your brand’s imagery and storytelling. The more shareable yourexperiences look online, the more organic marketing you’ll gain. For Questions or a Quantity Discounts, Call Dave. Tel:864.367.6161 dave@lightasairboats.com Read The Full Blog Here - Includes Safety Tips for Guests. Explore Light As Air Boats Yours in Wind, Water, and Waves, - The Light As Air Boats Team We don’t want to spam you. If you're no longer interested in enjoying adventures out on the water Unsubscribe here. Light As Air Boats 13801 Walsingham Rd. Suite A-116 Largo, Florida 33774 Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 48 Packet Pg. 136 of 177  From:Aram James To:Binder, Andrew; CityCouncil; Reifschneider, James; city.council@gilroy.org; Human Relations Commission; planning.commission@cityofpaloalto.0rg; ParkRec Commission; Reckdahl, Keith; GRP-City Council; Braden Cartwright; EPA Today; Wagner, April; Council, City; Doug Minkler; Shankar Ramamoorthy; DuJuan Green; dennis burns; Jay Boyarsky; Josh Becker; PD Kristina Bell; policechief@menlopark.gov; Chief.sjpd; ladoris cordell; Dana St. George; Gerry Gras; WILPF Peninsula Palo Alto; Nicole Chiu-Wang; board@pausd.org; BoardOperations; Afanasiev, Alex; Rose Lynn; Lotus Fong; Palo Alto Free Press; Dave Price; Brandon Pho; Emily Mibach; Gennady Sheyner; Bains, Paul Subject:Source: The Almanac Date:Wednesday, October 22, 2025 11:20:58 AM CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. i Source: The Almanac Advocates challenge Taser use in San Mateo County, Redwood City https://share.google/01M21c1ni1QGmXx9b This message needs your attention Some Recipients have never replied to this person. This is a personal email address. Mark Safe Report Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 49 Packet Pg. 137 of 177  From:Larry & Francine Geller To:ParkRec Commission Subject:Stop Using AT Now Date:Tuesday, October 28, 2025 2:37:15 PM CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. i Dear Park Rec Commission Members - I urge the city to take immediate action to halt the use and installation of artificial turf on all public properties, including parks, schools, and athletic fields. Mounting evidence shows that artificial turf poses serious environmental, health, and fiscal risks that outweigh its perceived benefits. 1. Public Health Concerns Artificial turf contains toxic chemicals, including PFAS (“forever chemicals”), heavy metals, and microplastics. These materials break down over time, contaminating soil, air, and water. Studies have linked PFAS exposure to cancer, hormonal disruption, and immune system impairment. Additionally, turf surfaces retain heat—often exceeding 150°F on warm days— putting athletes and children at risk of heat stress and burns. 2. Environmental Damage Unlike natural grass, artificial turf contributes nothing to carbon capture, pollinator health, or stormwater management. It prevents groundwater recharge, increases runoff, and adds microplastics to waterways as it degrades. The synthetic fibers and crumb rubber infill cannot be recycled easily and typically end up in landfills, creating long-term waste problems. 3. Fiscal Responsibility While marketed as “low-maintenance,” artificial turf fields have hidden costs: expensive replacement every 8–10 years, disposal fees, and increased cooling and cleaning requirements. In contrast, well-maintained natural grass can be more cost-effective over its life cycle and provides environmental and social benefits that synthetic fields never can. 4. Better Alternatives Exist Cities across the country—including Boston, San Francisco, and several New York municipalities—are banning or phasing out artificial turf. Natural and hybrid grass systems now offer durability and year-round usability with fewer environmental and health drawbacks. In Summary Continuing to use artificial turf is inconsistent with our city’s environmental and public health goals. By ending new installations and developing a plan to replace existing turf with This message needs your attention This is a personal email address. This is their first email to you. Mark Safe Report Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 50 Packet Pg. 138 of 177  sustainable, natural options, we can protect our residents, reduce waste, and demonstrate true environmental leadership. Respectfully, Francine, and Larry Geller Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 51 Packet Pg. 139 of 177  From:Light As Air Boats To:ParkRec Commission Thrills & Chills on the Water This Halloween! Date:Thursday, October 30, 2025 6:32:29 AM CAUTION: This email originated from outside of the organization. Be cautious ofopening attachments and clicking on links. i SHOP NOW Hi there, Spooky Savings! This message needs your attention No employee in your company has ever replied to this person. Mark Safe Report Powered by Mimecast Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 52 Packet Pg. 140 of 177  $100 Off All Further Customs, Rover Marine, & Inflatable Sports Boats! Use Code [HALLOWEEN] SEE ALL FURTHER CUSTOMS BOATS HERE Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 53 Packet Pg. 141 of 177  $100 Off All Further Customs, Rover Marine, & Inflatable Sports Boats! Use Code [HALLOWEEN] SEE ALL ROVER MARINE BOATS HERE $100 Off All Further Customs, Rover Marine, & Inflatable Sports Boats! Use Code [HALLOWEEN] SEE ALL INFLATABLE SPORTS BOATS HERE Launch in style – boats for every kind of adventurer! ‍♀ For Questions or Quantity discounts, Call Dave. Tel:864.367.6161 dave@lightasairboats.com SEE ALL INFLATABLE BOATS & DINGHIES HERE Yours in Wind, Water, and Waves, - The Light As Air Boats Team Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 54 Packet Pg. 142 of 177  Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 55 Packet Pg. 143 of 177  We don’t want to spam you. If you're no longer interested in enjoying adventures out on the water Unsubscribe here. Light As Air Boats 13801 Walsingham Rd. Suite A-116 Largo, Florida 33774 Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 56 Packet Pg. 144 of 177  From:Aram James To:Lythcott-Haims, Julie; Reckdahl, Keith; Jeff Rosen; Josh Becker; Nash, Betsy; Zelkha, Mila; james pitkin; Jeff Conrad; Jeff Hayden; Rosen, Jeff; jgreen@dailynewsgroup.com; Diana Diamond; Dana St. George; Daniel Kottke; DuJuan Green; Dennis Upton; Vicki Veenker; Gennady Sheyner; WILPF Peninsula Palo Alto; CityCouncil; Binder, Andrew; Reifschneider, James; Stump, Molly; Dave Price; Emily Mibach; Braden Cartwright; Riley Cooke; Bill Johnson; Burt, Patrick; gstone22@gmail.com; Reckdahl, Keith; Ed Lauing Cc:Shikada, Ed; EPA Today; planning.commission@cityofpaloalto.0rg; ParkRec Commission; cromero@cityofepa.org; Raymond Goins; rabrica@cityofepa.org; Human Relations Commission; Kaloma Smith Subject:U.N. Urges Israel to Open Rafah Border Crossing to Allow Aid into Gaza | Democracy Now! Date:Friday, October 24, 2025 10:28:55 PM CAUTION: This email originated from outside of the organization. Be cautious of opening attachments andclicking on links. i Julie Lythcott-Haims for Vice Mayor of Palo Alto in 2026 Just Say No To Keith Reckdahl for Palo Alto Vice Mayor in 2026 The United Nations is urging Israel to open the Rafah border crossing to allow urgently needed aid into the Gaza Strip. This comes as 41 aid organizations, including Oxfam and the Norwegian Refugee Council, have published an open letter accusing Israel of “arbitrarily” rejecting aid deliveries into Gaza. The letter says, “Aid denied by Israeli authorities includes tents and tarpaulins, blankets, mattresses, food and nutrition supplies, hygiene kits, sanitation materials, assistive devices, and children’s clothing, all of which should be unrestricted during the ceasefire.” https://www.democracynow.org/2025/10/24/headlines/un_urges_israel_to_open_rafah_border_crossing_to_allow_aid_into_gaza This message needs your attention Some Recipients have never replied to this person. This is a personal email address. Mark Safe Report Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 57 Packet Pg. 145 of 177  From:Aram James To:Reckdahl, Keith; Ed Lauing; Vicki Veenker; Gerry Gras; George for Palo Alto; Jeff Rosen; Jay Boyarsky; Josh Becker; board@pausd.org; Shounak Dharap; Sheree Roth; Lori Meyers; Brian Good; Sean Allen; yolanda; Salem Ajluni; assemblymember.berman@assembly.ca.gov; Jessica Speiser, Educational Leader for California Democratic Delegate, Assembly District 23; Roberta Ahlquist; Lotus Fong; Gardener, Liz; Liz Kniss; WILPF Peninsula Palo Alto; vramirez@redwoodcity.org; Stump, Molly; Bill Newell; Zahra Billoo; Emily Mibach; Dave Price; Kallas, Emily; city.council@gilroy.org; CityCouncil; Nash, Betsy; dcombs@menlopark.gov; Cecilia Taylor; Stone, Greer; jgreen@dailynewsgroup.com; EPA Today; Lee, Craig; cromero@cityofepa.org; Jeff Conrad; Jeff Hayden; planning.commission@cityofpaloalto.0rg; ParkRec Commission; james pitkin; Anna Griffin; Binder, Andrew; Carla Torres; Gennady Sheyner; Dana St. George; Dan Okonkwo; Raymond Goins; DuJuan Green; dennis burns; Dennis Upton; BoardOperations; board@valleywater.org; boardfeedback@smcgov.org Subject:Watch "Israel"s PM Office Holds Briefing on Hostage Returns, Accuses Iran of Anti-Semitism Attacks | AC1N" on YouTube Date:Monday, October 27, 2025 7:16:47 PM CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. i Talk from the gutter. This Israeli propaganda is beyond despicable!!! https://youtu.be/oAwx89xvrhI?si=YiTX5gn2Sq-X-6Oj This message needs your attention Some Recipients have never replied to this person. This is a personal email address. Mark Safe Report Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 58 Packet Pg. 146 of 177  From:Postmaster To:ParkRec Commission Subject:You have new held messages Date:Friday, November 14, 2025 4:03:09 PM Logo You have new held messages You can release all of your held messages and permit or block future emails from the senders, or manage messages individually. Release all Permit all Block all You can also manage held messages in your Personal Portal. Spam Policy socialmedia@kaboom.org A Model For Equitable Play 2025-11-14 12:45 Release Permit Block Release all Permit all Block all © 2019 Mimecast Services Limited. Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 59 Packet Pg. 147 of 177  Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 60 Packet Pg. 148 of 177  From:Postmaster To:ParkRec Commission Subject:You have new held messages Date:Saturday, November 8, 2025 12:03:19 PM Logo You have new held messages You can release all of your held messages and permit or block future emails from the senders, or manage messages individually. Release all Permit all Block all You can also manage held messages in your Personal Portal. Spam Policy alecia@vasdirect.com Virtual Assistant Services 2025-11-08 09:01 Release Permit Block Release all Permit all Block all © 2019 Mimecast Services Limited. Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 61 Packet Pg. 149 of 177  Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 62 Packet Pg. 150 of 177  From:Postmaster To:ParkRec Commission Subject:You have new held messages Date:Wednesday, November 5, 2025 12:17:06 PM Logo You have new held messages You can release all of your held messages and permit or block future emails from the senders, or manage messages individually. Release all Permit all Block all You can also manage held messages in your Personal Portal. Spam Policy noreply@conversiobot.com Security Alert – Immediate Attention Needed 2025-11-05 09:31 Release Permit Block Release all Permit all Block all © 2019 Mimecast Services Limited. Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 63 Packet Pg. 151 of 177  Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 64 Packet Pg. 152 of 177  From:Postmaster To:ParkRec Commission Subject:You have new held messages Date:Tuesday, November 4, 2025 7:17:40 AM Logo You have new held messages You can release all of your held messages and permit or block future emails from the senders, or manage messages individually. Release all Permit all Block all You can also manage held messages in your Personal Portal. Spam Policy jake.gentile@robots-turftank.com Re: for Palo Alto Parks and Recreation 2025-11-04 05:03 Release Permit Block Spam Policy noreply@conversiobot.com Security Alert – Immediate Attention Needed 2025-11-04 06:32 Release Permit Block Release all Permit all Block all © 2019 Mimecast Services Limited. Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 65 Packet Pg. 153 of 177  Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 66 Packet Pg. 154 of 177  From:Postmaster To:ParkRec Commission Subject:You have new held messages Date:Saturday, November 1, 2025 7:11:36 AM Logo You have new held messages You can release all of your held messages and permit or block future emails from the senders, or manage messages individually. Release all Permit all Block all You can also manage held messages in your Personal Portal. Spam Policy jake.gentile@robots-turftank.com Re: for Palo Alto Parks and Recreation 2025-11-01 05:06 Release Permit Block Release all Permit all Block all © 2019 Mimecast Services Limited. Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 67 Packet Pg. 155 of 177  Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 68 Packet Pg. 156 of 177  From:Postmaster To:ParkRec Commission Subject:You have new held messages Date:Wednesday, October 29, 2025 7:16:14 AM Logo You have new held messages You can release all of your held messages and permit or block future emails from the senders, or manage messages individually. Release all Permit all Block all You can also manage held messages in your Personal Portal. Spam Policy jake.gentile@robots-turftank.com Re: for Palo Alto Parks and Recreation 2025-10-29 05:08 Release Permit Block Release all Permit all Block all © 2019 Mimecast Services Limited. Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 69 Packet Pg. 157 of 177  Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 70 Packet Pg. 158 of 177  From:Postmaster To:ParkRec Commission Subject:You have new held messages Date:Sunday, October 26, 2025 7:07:08 AM Logo You have new held messages You can release all of your held messages and permit or block future emails from the senders, or manage messages individually. Release all Permit all Block all You can also manage held messages in your Personal Portal. Spam Policy jake.gentile@robots-turftank.com for Palo Alto Parks and Recreation 2025-10-26 05:02 Release Permit Block Release all Permit all Block all © 2019 Mimecast Services Limited. Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 71 Packet Pg. 159 of 177  Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 72 Packet Pg. 160 of 177  From:Postmaster To:ParkRec Commission Subject:You have new held messages Date:Friday, October 24, 2025 7:23:48 AM Logo You have new held messages You can release all of your held messages and permit or block future emails from the senders, or manage messages individually. Release all Permit all Block all You can also manage held messages in your Personal Portal. Spam Policy liora@seamlesstaskflow.com Your VA 2025-10-23 16:01 Release Permit Block Release all Permit all Block all © 2019 Mimecast Services Limited. Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 73 Packet Pg. 161 of 177  Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 74 Packet Pg. 162 of 177  From:Postmaster To:ParkRec Commission Subject:You have new held messages Date:Saturday, November 15, 2025 7:04:30 AM Logo You have new held messages You can release all of your held messages and permit or block future emails from the senders, or manage messages individually. Release all Permit all Block all You can also manage held messages in your Personal Portal. Spam Policy layla.hughes@teachconnects.com RE: K-12 Decision Makers Contacts 2025-11-15 03:13 Release Permit Block Release all Permit all Block all © 2019 Mimecast Services Limited. Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 75 Packet Pg. 163 of 177  Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 76 Packet Pg. 164 of 177  From:Aram James To:Julie Lythcott-Haims; Reckdahl, Keith; assemblymember.berman@assembly.ca.gov; Josh Becker; Jay Boyarsky; BoardOperations; board@pausd.org; Diana Diamond Cc:Dave Price; Vicki Veenker; Gerry Gras; Dana St. George; Gennady Sheyner; Gardener, Liz; Roberta Ahlquist; WILPF Peninsula Palo Alto; Human Relations Commission; Jeff Conrad; Nash, Betsy; Cecilia Taylor; dcombs@menlopark.gov; planning.commission@cityofpaloalto.0rg; ParkRec Commission; cromero@cityofepa.org; Raymond Goins; rabrica@cityofepa.org; Zahra Billoo; Sean Allen; Pat M; Lotus Fong; Nicole Chiu-Wang; Yolanda Conaway; Yusra Hussain; editor@almanacnews.com; Shikada, Ed; Jessica Speiser, Educational Leader for California Democratic Delegate, Assembly District 23; Office of the Provost; EPA Today; Brian Good; Binder, Andrew; Braden Cartwright; Emily Mibach; Salem Ajluni; Kaloma Smith; editor@paweekly.com; Riley Cooke Subject:Zohran Mamdani"s views on Israel challenge New York"s political norms | AP News Date:Friday, October 24, 2025 1:20:09 PM CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. i Julie Lythcott Haims for Palo Alto Vice Mayor in 2026. Just say no to Keith Rechdahl for Vice Mayor! Backing Israel was considered mandatory for New York politicians. This message needs your attention Some Recipients have never replied to this person. This is a personal email address. Mark Safe Report Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 77 Packet Pg. 165 of 177  Then came Zohran Mamdani https://apnews.com/article/zohran-mamdani-andrew-cuomo-israel- 11e3f9c7b9ad37dfd356a0177f3a080a Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 78 Packet Pg. 166 of 177  From:Aram James To:Lythcott-Haims, Julie Cc:Shikada, Ed; Council, City; Lu, George; Reckdahl, Keith; Vicki Veenker; citycouncil@menlopark.org; policechief@menlopark.gov; Chief.sjpd; Binder, Andrew; PD Kristina Bell; GRP-City Council; city.council@gilroy.org; CityCouncil; Rebecca Kieler; Vara Ramakrishnan; Human Relations Commission; planning.commission@cityofpaloalto.0rg; ParkRec Commission; james pitkin; Reifschneider, James; Afanasiev, Alex; Barberini, Christopher; Enberg, Nicholas; Lee, Craig; Foley, Michael; <michael.gennaco@oirgroup.com>; julie.ruhlin@oirgroup.con; Gennady Sheyner; EPA Today; Diana Diamond; Tom DuBois; DuJuan Green; Hans- Peter Tiemann; Peter Drekmeier; Bains, Paul; WILPF Peninsula Palo Alto; Roberta Ahlquist; Lotus Fong; Jay Boyarsky; Jeff Hayden; Jeff Rosen; Jeff Conrad; Office of the Provost; Ah Yun, Mahealani; Seher Awan; David Piper; mike braxton Subject:[Shared Post] Advocates challenge Taser use in San Mateo County, Redwood City Date:Thursday, October 23, 2025 2:43:59 PM CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. i https://www.almanacnews.com/public-safety/2025/10/16/advocates-challenge-taser-use-in- san-mateo-county-redwood-city/ This message needs your attention Some Recipients have never replied to this person. This is a personal email address. Mark Safe Report Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 79 Packet Pg. 167 of 177  From:Magic To:ParkRec Commission Subject:plastic playing fields Date:Wednesday, October 29, 2025 10:08:45 AM CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. ! Dear commissioners, I'm writing to object to the proposed replacement of plants with plastic on playing fields. While I've read the claims that plastic is a more cost-effective way to meet growing demand for athletic fields, economic analysis used to justify these is inferior to ecological analysis by which they can be debunked. The human future depends upon maintaining a natural environment conducive to our well- being. By replacing grass with petrochemicals we continue the displacement and despoilation of nature with artifact by which we've debased climate, acidified oceans, contaminated air, soil, and water with toxic "forever" chemicals, and driven myriad species to or past the brink of extinction. Grass fields are a living system. Artificial turf, like asphalt and concrete paving, is a dead, suffocating barrier to life. Please act to protect life in our community and the world beyond. Thank you for considering my views. David Schrom This message could be suspicious The sender's email address couldn't be verified. This is their first email to you. Mark Safe Report Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 80 Packet Pg. 168 of 177  From:Robustelli, Sarah To:Vidal, Eric Cc:ParkRec Commission Subject:skatepark discontinuation document Date:Wednesday, October 29, 2025 4:23:13 PM Attachments:Skatepark effort discontinuation.pdf image001.png image002.png image004.png image006.png image010.png image012.png image003.png image005.png image007.png image011.png image013.png Hi Eric, Adding this into the Public Record for the next packet and can you please also send this directly to the Commissioners as well. Please BCC all current and commissioners who will be starting in November. Attached please find the skatepark discontinuation document that Commissioner Cribbs referred to during the Item #3. Ad Hoc Committees and Liaison Updates (Discussion) during last night’s meeting. Sarah SARAH ROBUSTELLI Division Manager Open Space, Parks, and Golf Community Services Department (650) 617-3518 | Sarah.Robustelli@PaloAlto.gov www.PaloAlto.gov Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 81 Packet Pg. 169 of 177  From:Office of Transportation To:ParkRec Commission Subject:Transportation Connect November 2025‍♂ Date:Wednesday, November 12, 2025 6:18:01 PM CAUTION: This email originated from outside of the organization. Be cautious ofopening attachments and clicking on links. View this newsletter as a web page A digital newsletter connecting the community to transportation news, updates, ways to share input & more. Rail Committee and Council to Consider Rail Grade Separation Alternatives to Advance to 15% Design Progress Report to Establish Quiet Zones Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 82 Packet Pg. 170 of 177  Traffic Calming Measures in Crescent Park & Bryant Street Public Comment Period on the Draft 2026 Bicycle and Pedestrian Transportation Plan Closes November 14 South Palo Alto Bike/Ped Rail Crossings Status Update Alma/Charleston Grade Crossing Safety Improvement Project Community Safety Tips & Reminders Future of Palo Alto Link & Public Transit Options To Be Discussed   Transportation Updates Rail Committee and Council to Consider Rail Grade Separation Alternatives to Advance to 15% Design In coordination with City staff, Caltrain refined the conceptual designs for the partial underpass alternative at Churchill Avenue, as well as the hybrid and underpass alternatives for the Meadow Drive and Charleston Road grade separation projects. Additionally, Caltrain developed preliminary design concepts for Seale Avenue as part of the Churchill Avenue grade separation. Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 83 Packet Pg. 171 of 177  These updates reflect direction from the City Council to reduce right-of-way impacts and improve mobility as part of the Preliminary Engineering and Environmental Documentation phase. At a series of two public meetings on September 30, community feedback was compiled and used to further refine the conceptual designs. City and Caltrain staff continue to engage with the community and welcomes ongoing input, which can be submitted here. Next steps include Rail Committee consideration of Locally Preferred Alternatives to advance into 15% design on November 18, 2025. Following Rail Committee review, the City Council will review and consider recommendations in on December 10 and 15, 2025.Project information is available on the City’s Rail Grade Separation Project website and public engagement and meeting materials are available on Caltrain’s project webpage. Status of Quiet Zone Studies Palo Alto Avenue Crossing The project received approval from the California Public Utilities Commission (CPUC) to construct improvements identified in the Quiet Zone Study for Palo Alto Avenue. The Public Works Department is managing construction, which is underway and anticipated to be complete in early 2026. Following construction, City staff will coordinate with federal and state railroad authorities to submit the required documentation for final approval to establish the Quiet Zone at this crossing. Churchill Avenue, Meadow Drive, and Charleston Road Crossings City staff shared Quiet Zone Study findings at the September Rail Committee meeting and they unanimously supported implementing Four-Quadrant Gate Systems at each of these crossings to establish Quiet Zones. City staff will present the Rail Committee and staff recommendations to the City Council at their November 10 meeting. Next steps would include project development, coordination with Caltrain, and pursuing necessary funding. City Traffic Calming Measures in Crescent Park & Bryant St. Crescent Park In response to resident concerns, the Crescent Park Traffic Calming Project began in 2018 to address cut- through traffic, peak hour traffic volumes, and high vehicle speeds during off- Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 84 Packet Pg. 172 of 177  peak times. Based on community input and urban street design guidance, the City developed interim improvements, including: An oval-shaped traffic circle at the five-legged intersection of Hamilton Avenue, Center Drive, and Southwood Drive; and, a curb extension and three-way stop at Southwood Avenue and East Crescent Drive. The Planning and Transportation Commission reviewed the project on September 24 and requested reconsideration of the process and design at Southwood Avenue and East Crescent Drive in coordination with an adjacent property owner. City staff are further refining the design before returning to City Council. Public Comment Period on the Draft 2026 Bicycle and Pedestrian Transportation Plan Closes November 14 The City recently released the Draft 2026 Bicycle and Pedestrian Transportation Plan (BPTP) Update, a comprehensive document that will guide future investment in Palo Alto’s active transportation network. The BPTP reflects community needs, incorporates recent trends in cycling and design, and was refined based on extensive community engagement including meetings with City Council, and Boards, Committees, Commissions. The public comment period for the Draft Plan is open through November 14. The Draft Plan will be presented on December 1 for the City Council for consideration. Review the document and provide your feedback using the comment box, also available on the project webpage at Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 85 Packet Pg. 173 of 177  www.paloalto.gov/bikepedplan. South Palo Alto Bike/Ped Rail Crossings Status Update To improve bicycle and pedestrian connectivity and in support of the City’s mobility and sustainability goals, the South Palo Alto bike/ped rail crossings project will identify locations and develop design concepts for additional grade-separated bicycle and pedestrian pathways across the Caltrain corridor. Community engagement on eight crossing design alternatives was completed earlier this summer and fall to help inform the selection of two alternatives for further evaluation and refinement. Staff will present crossing designs to the Planning and Transportation Commission, Rail Committee, and City Council over the next several months to enhance community engagement and gain additional feedback. Staff will present recommendations to the City Council for their consideration of selecting up to two concept designs in early 2026. Learn more and find upcoming engagement at www.paloalto.gov/bikepedcrossings. Alma/Charleston Grade Crossing Safety Improvements Project Thanks to all who attended the October 28 community meeting to help inform the Alma/Charleston Grade Crossing Safety Improvement Project. The project is similar to the recently completed Alma/Churchill Grade Crossing Safety Improvements Project. Staff is reviewing 35% design plans and incorporating public comments and input received to date. Early design concepts will include additional pre-signal and pedestrian access improvements. Staff will gain board and commission feedback in early 2026 and City Council in mid-2026. For more information and to track progress, visit www.paloalto.gov/almacharleston. Time Change Means More Travel in the Dark Safety Tips & Reminders Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 86 Packet Pg. 174 of 177  Happy autumn solstice! With the time change, the typical evening commutes will be happening in the dark or dusk hours for the next few months. Research by the New York Department of Transportation found that the end of daylight saving time is followed by an increase in crashes, particularly in the first few weeks. Specifically, there are a higher number of nighttime, non- intersection, and single-vehicle crashes in this transition period. When cycling, remember to have a bright headlight towards the front, a red taillight on the back of your bike, and consider other white or yellow reflectors or LED lights to brighten your bike and body while riding. For those in vehicles, practice safe driving by slowing down, paying attention to the road, and always stop for pedestrians. Find travel safety tips here. Future of Palo Alto Link & Public Transit Options to be Discussed The City is considering funding options for Palo Alto Link and gaining input from the Planning & Transportation Commission (PTC) meeting at their meeting on Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 87 Packet Pg. 175 of 177  Wednesday, November 12, at 6 p.m. Attend the meeting to share feedback on Palo Alto Link and public transit. Upcoming Meetings & Events Planning & Transportation Commission Wednesday, November 12, 6 p.m. Council Chambers & Virtual Repair Cafe Sunday, November 16, 11 a.m. Museum of American Heritage Rail Committee Tuesday, November 18, 2:30 p.m. Community Meeting Room, City Hall & Virtual Pedestrian & Bicycle Advisory Committee Tuesday, December 2, 6:15 p.m. Palo Alto Art Center, Auditorium Climate Action & Sustainability Committee Public Workshop Saturday, December 13, 9 a.m. Hybrid, In-person location TBD   Transportation Quick Links Main Page Palo Alto Link Parking Projects Biking & Walking Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 88 Packet Pg. 176 of 177  Office of Transportation | 250 Hamilton Ave 5th Floor | Palo Alto, CA 94301 US Unsubscribe | Update Profile | Constant Contact Data Notice Constant Contact Item A Public comments 10.21.2025-11.18.2025 Item A: Staff Report Pg. 89 Packet Pg. 177 of 177