HomeMy WebLinkAbout2025-11-19 Policy & Services Committee Action MinutesPOLICY & SERVICES COMMITTEE
ACTION MINUTES
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Special Meeting
November 11, 2025
The Policy & Services Committee of the City of Palo Alto met on this date in Council Chambers
and by virtual teleconference at 6:00 P.M.
Present In-Person: Lu, Stone, Veenker (Chair)
Absent:
Call to Order
Public Comments
Agenda Items
1. Office of the City Auditor Presentation of the Building Permit & Inspection Fees Audit
MOTION: Councilmember Stone moved, seconded by Councilmember Lu, to accept the Building
Permit & Inspection Fees Audit Report and refer the audit to the City Council for approval.
MOTION PASSED: 3-0
2. Discussion and Recommendation on the City’s 2026 Federal and State Legislative
Guidelines and 2026 Utility Policy Guidelines (as Recommended by the Utilities Advisory
Commission); and Update on State and Federal Activities. CEQA Status – Not a Project.
MOTION: Councilmember Veenker moved, seconded by Councilmember Lu, to recommend the
City Council:
a. Approve the draft 2026 Federal and State Legislative Guidelines consistent with
Committee feedback; and
b. Approve the 2026 Utility Legislative Policy Guidelines consistent with Committee
feedback.
MOTION PASSED: 3-0
ACTION MINUTES
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Sp. Policy & Services Committee Meeting
Action Minutes: 11/19/2025
3. Nonprofit Partnership Workplan: Direction on Phase I (Grant Funding for Non-Profits
Providing Services to the Community) and Discussion on Phase II, as well as
recommendation that Council approve Gamble Garden, Winter Lodge, and Lawn Bowls
lease extensions within the context of the proposed framework.
MOTION: Councilmember Stone moved, seconded by Councilmember Veenker, to recommend:
a. The City Council approve negotiation of a lease renewal with Gamble Garden, with staff
to advance the details consistent with the staff recommendation; and
b. Refer to back to staff for additional refinement on the leases for Palo Alto Lawn Bowl
Club and the Winter Lodge.
MOTION PASSED: 3-0
4. 2026 City Council Priority Setting Process Discussion and Recommendations to City
Council
NO ACTION
5. Follow up Discussion and Possible Action on the City Council Referral to Review a
Schedule of Repeat Items that Occur Annually on Agendas for Policy & Services, Finance
Committee, and City Council, Along with the Approximate Month They Occur; CEQA
Status: Not a Project
MOTION: Councilmember Veenker moved, seconded by Councilmember Stone, to recommend
the City Council:
a. Review the Procedures and Protocols Handbook every other year, during the odd years
b. Allow Council Committees to meet in January if needed, with the prior year’s roster, at
the discretion of the Chair
MOTION PASSED: 3-0
Future Meetings and Agendas
Adjournment: The meeting was adjourned at 9:16 P.M.