HomeMy WebLinkAboutStaff Report 2510-5310CITY OF PALO ALTO
CITY COUNCIL
Monday, November 03, 2025
Council Chambers & Hybrid
4:30 PM
Agenda Item
C.2025 Council Priorities and Objectives Q3 Report
City Council
Staff Report
From: City Manager
Report Type: INFORMATION REPORTS
Lead Department: City Manager
Meeting Date: November 3, 2025
Report #:2510-5310
TITLE
2025 Council Priorities and Objectives Q3 Report
RECOMMENDATION
This is an informational report that provides progress updates on the 2025 Council Priorities
and Objectives approved by the City Council on May 5, 2025. No action is needed.
BACKGROUND
On January 25, 2025, the Council held its annual retreat to approve the 2025 Council Priorities.1
The Priority Setting Guidelines define a priority as a topic that will receive unusual and
significant attention during the year. At the conclusion of the retreat, the City Council approved
the following priorities:
Climate Action and Adaptation, & Natural Environment Protection
Economic Development & Retail Vibrancy
Implementing Housing Strategies for Social & Economic Balance
Public Safety, Wellness & Belonging
Over a series of meetings, the Council reviewed the proposed Objectives and on May 5, 2025,
Council approved all the 70 Objectives meant to reflect potential Council actions, be
measurable and time-bound to make real progress in advancing Council Priorities2. These are
summarized in Attachment A of the report.
ANALYSIS
1 January 25, 2025 City Council Annual Retreat:
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=15926
2 City Council Meeting, May 5, 2025:
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=16065
Progress on Council Priorities is measured by the accomplishments of its subset objectives and
reported on a calendar quarterly basis. Calendar Q3 spans the months July through September
2025. A summary table of all 70 objectives is listed in Attachment A, including an estimated
completion date, which is also measured in calendar quarters. A narrative on each objective
update is found in Attachment B, it includes:
2025 Milestone- Describes activities and outcomes planned for the calendar year as some
projects are multi-year in length and are broken up into phases.
Completed - Project as described in the 2025 milestone is overall complete, though
some minor/non-substantive follow-up may still be needed.
On-Track- Project is expected to be completed as specified. Any changes in project
scope or timing due to Council direction or action will remain labeled On Track with the
new estimated timeframe.
Behind - The project estimated completion date may be delayed due to operational
issues, capacity constraints (such as vacancies in staffing), or project has not started by
the estimated completion date.
Hold/Dropped - Project is not actively in progress or will no longer move forward in the
current year. Reasons may include the issue is no longer relevant, operational
constraints, or is stalled/dropped due to council direction.
Estimated Completion - The calendar quarter in which the objective is expected to be
completed.
Department Lead - Identifies the lead department and project manager responsible for
coordinating progress.
Quarterly Update - a brief progress update on the project describes work reflected in the
respective calendar quarter. Any delays or project issues will be reflected in this section.
Council Priority Completed On Track Behind On Hold/
Dropped
Total
Climate Action and Adaptation, &
Natural Environment Protection 24
Economic Development & Retail
Vibrancy 3 4 4 1 12
Implementing Housing Strategies
for Social & Economic Balance 6 12 2 0 20
Public Safety, Wellness & Belonging 3 9 2 0 14
Total 18 43 8 1 70
FISCAL/RESOURCE IMPACT
Resource impacts for the objectives’ 2025 milestones have mostly been identified and
resourced through the FY 2025 and FY 2026 budget processes; however, any changes to scope
may result in additional resources needed. Staff will assess any scope changes and bring
forward recommendations for additional resources if needed as part of the FY 2026 Mid-Year
Budget Review.
STAKEHOLDER ENGAGEMENT
On May 2025, Council approved the community engagement strategies associated with the
2025 Priorities and Objectives. There are various levels of community engagement and
communication strategies to support each project, including internal coordination among City
departments.
ENVIRONMENTAL REVIEW
The Council informational report on this item is not a project as defined by CEQA because the
Council review of 2025 Priority Objectives is continuing administrative or maintenance activity.
CEQA Guidelines section 15378 (b)(2).
ATTACHMENTS
Attachment A: 2025 Council Priorities and Objectives Q3 Summary Table
Attachment B: 2025 Council Priorities and Objectives Q3 Update
APPROVED BY:
Ed Shikada, City Manager
ATTACHMENT A
2025 CITY COUNCIL PRIORITIES AND OBJECTIVES
Council Priority OBJECTIVES
(70 in total)
Climate Action and Adaptation, & Natural Environment Protection (CA)
Modernize critical infrastructure for climate resilience
1 X Complete construction of initial pilot area of electric grid modernization. Project will increase electrical capacity and reliability in initial pilot area bounded by
Amarillo, 101, & Embarcadero about 1,200 homes; once completed, staff will continue the grid upgrades to the "Phase 1" area which impacts approx 6,000
(16)
X
2 X X Begin construction of the Newell Road Bridge Replacement project. Award of a construction contract for the replacement of Newell Road Bridge in time to begin
taking advantage of the 2025 in‐channel construction season. (32)
X
X Begin construction of Hamilton Avenue storm drain system capacity upgrades project. Prioritization of the Hamilton Avenue project from the list of 2017 ballot
priority projects will increase the ability of the storm drain system to convey water in the event of a San Francisquito Creek overflow. (31)
Complete implementation of the Reliability and Resiliency Strategic Plan, including Strategy 4 – conducting a cost/benefit analysis of flexible energy resources
such as battery storage and microgrids (including evaluation of the airport microgrid), and Strategy 5 – recommending potential programs for Council
consideration.
X
X
5 X Complete deployment of 65,000 residential Advanced Metering Infrastructure (AMI) meters by end of FY 2025 and begin deployment of commercial AMI
(13)
approval for Phase 2 (full service program) of the Advanced Whole Home Electrification Pilot Program and begin implementation. (19)
X
Advance citywide and regional climate adaptation and environmental protection strategies
7 X Develop and obtain Council approval for strategies and a 2026/2027 work plan for the next phase of S/CAP implementation of climate and sustainability
goals.
X Begin development of a Regional Shoreline Adaptation Plan meeting new standards approved by BCDC. Engage with neighboring cities for potential
partnership and review status with the City Council. (33)
X
8 X
9
10
11
X Council consideration of an ordinance implementing updated Stream/Creek Corridor Setback requirements. (34)
Council consideration of an ordinance implementing Bird Safe Glass & Wildlife Light Pollution Protections standards. (35)
X Advocate for the San Francisquito Creek Flood Protection capital project (Reach 2) through Council’s JPA representation and any Council approvals involved.
X **
(31)
12 X Initiate Preliminary Engineering and Environmental Clearance Work for Quarry Road Extension in Partnership with Stanford University, Caltrans, & VTA.X
Develop an updated Regional Water Quality Control Plant Biosolids Facility Plan. Complete initial work to develop plan, including consideration of PFAS
pollutants and the Measure E site, and review with a Council committee in advance of Council acceptance of the plan in late 2025 or early 2026.
Advance active and sustainable transportation
14 X X Council Adoption of the Safe Streets for All (SS4A) Safety Action Plan. Informed by feedback from the Policy & Services Committee, bring forward a Safety Action X
Plan providing a roadmap for eliminating traffic deaths and severe injuries through the reduction of vehicle miles traveled enabling staff to seek grant funding for
implementation. (14)
15 X X Council Adoption of the 2025 Bicycle and Pedestrian Transportation Plan (BPTP). Consideration of the Draft BPTP Update, informed by public feedback for City X
Council adoption. (15)
X Refine Grade Separation Design Alternatives per Council Direction and Conduct Outreach to Support Rail Committee Review of Locally Preferred Alternatives.
Review advanced alternatives to minimize right of way impacts and improve traffic circulation, conduct outreach, and develop conceptual plans (15% design) for
each of the three crossings. (30)
Page 1 of 5
ATTACHMENT A
2025 CITY COUNCIL PRIORITIES AND OBJECTIVES
Council Priority OBJECTIVES
(70 in total)
17 X X Identify locations and design concepts for additional east‐west bicycle and pedestrian crossings of the Caltrain railroad tracks in the southern part of the city.X
Complete E‐Mobility Strategic Plan for Council acceptance. Develop, approve and implement the Plan which reflects feedback on strategies reviewed by the
Ad Hoc Climate Protection Committee and its Working Group. (21)
Propose an updated multifamily EV charger program (EV 2.0) for Council approval.
X
X
Promote clean energy and reduce fossil fuel dependence
20 X Develop and begin implementing a City Facility Electrification Plan. Building on the citywide Facilities Assessment, create a multi‐year plan to begin replacing
fossil fuel use in City buildings in alignment with S/CAP goals, and begin implementing through the Capital Improvement Program. (19)
21 X X Implement plan for phaseout of leaded fuel at Palo Alto Airport. With unleaded fuel now available at the airport, implement plan to conduct lead monitoring,
and track use of the fuel, explore potentially subsidizing the cost of unleaded fuel, and develop updated lease requirements to promote unleaded fuel .
X
(77)
22 X Share preliminary analysis of strategies for a physical and financial transition of the gas utility to relevant policymakers and stakeholders. Utilize initial subject X
matter expert work that developed a minimum future gas grid need for system retirement to analyze alternatives for scaling down the gas distribution system.
(17)
23 X Present an ordinance to Council enacting the 2026 California Building Standards Code update, including the California Green Building Standards Code; submit
the California Building Standards Commission for approval.
an Advanced Commercial Rooftop HVAC Pilot Program proposal and review with the Climate Action and Sustainability Ad Hoc Committee for
to Council. (20)
X
Economic Development & Retail Vibrancy (ED)
Activate and enhance key commercial districts
25 X X Council approval of outdoor activation guidelines for California Avenue. Council approval of outdoor activity guidelines informed by continued engagement with X *
stakeholders on a refined priorities and recommendations and Initiate implementation. (2)
Council approval of a final signage plan for California Avenue and funding appropriations. Review the signage plan for California Avenue with the Architectural
Review Board (ARB), incorporate feedback, and seek Council approval to implement the plan. (2)
Council approval of a design option for California Ave. Engage stakeholders to refine alternative street designs for California Avenue and present them to Council
for discussion and action, including funding appropriations to pursue a street design. (3)
*
X Propose and implement outdoor activation guidelines for Car‐Free Ramona Street. Initiate implementation of Council approved outdoor activity guidelines
by continued engagement with stakeholders on a refined priorities and recommendations.
X **
Council approval of Ramona Street design and funding appropriations. Engage stakeholders to develop design proposals for Car‐Free Ramona Street and
to Council for necessary funding appropriations to implement initial phase(s). (4)
X
30 X Resume work on new parking structure in Downtown core (Lot D). Staff will present parking garage design options to City Council for selection. (8)X
X Council approval of funding to continue Downtown cleanliness enhancements and other medium‐term investments. Include necessary proposals and budget
as part of the development of the FY 2026 Operating Budget to continue enhanced Downtown Cleanliness enhancements and other medium‐term
such as a Mobility Hub.
32 X X Begin feasibility analysis of Assessment District for University Avenue Streetscape. Conduct analysis to determine practicality of an assessment district or
funding strategy as a funding mechanism for capital enhancements to University Avenue Streetscape.
X
Support economic development and retail vibrancy
Page 2 of 5
ATTACHMENT A
2025 CITY COUNCIL PRIORITIES AND OBJECTIVES
Council Priority OBJECTIVES
(70 in total)
33 X Complete build‐out of fiber‐to‐the‐premises (FTTP) pilot Phase 1 with grid modernization. Complete building out of a reliable and high‐speed municipal fiber X **
service in a pilot area and work to establish internet service provider operations including necessary business tools such rate setting, billing and operations
software to roll out services in the initial build. (9)
34 X Council consideration of an ordinance that expands retail opportunities and promotes retail resiliency. Consider further refinement to retail and retail‐like **
definition and explore changes to retail preservation ordinance. (12)
Council consideration of an ordinance restoring subjective wireless communication facility regulations. Hold a public hearing on a draft ordinance
the City Council's direction from late 2024 to eliminate objective standards for the placement of wireless antennas within the public right of way on
street light or utility poles.
36 X Refine destination marketing efforts and enhance Palo Alto’s international reputation. Meet with hospitality partners and incubator/accelerators to assess X
willingness to partner with the City on destination marketing efforts and propose next steps, including necessary appropriation actions, to City Council.
Implementing Housing Strategies for Social & Economic Balance (IHS)
Enable housing production through zoning and regulatory reform
37 X Prepare an ordinance for Council review expanding the housing focus area. Increase housing development potential along El Camino Real and consideration of X
an exemption from payment of development impact fees for inclusionary units under certain circumstances, consistent with Housing Element Program 3.4 E. (41)
38 X Present to Council an ordinance updating the City’s housing incentive program. Increase housing development potential and expand provisions to multi‐family
and other commercial districts in accordance with Housing Element Program 3.4 D. (46)
Prepare an update to the City's accessory dwelling unit ordinance. Update local implementation regulations to respond to changes in State Law, consistency
X
with the State Housing and Community Department's 2025 ADU Handbook and address applicable deficiencies identified in HCD's comment letter.
40 X X X X Initiate the San Antonio Road Area Plan. Begin data gathering, document review, implementing a community outreach and engagement strategy, check‐in
with appointed and elected officials, and review by the City Council of a community assessment report and receive updated project direction, consistent
Housing Element Program 6.6 C. (40)
X
Advance affordable housing developments
41 X Partner with Santa Clara County Housing Authority to achieve construction timeline milestones for the Palo Alto Homekey project (which will provide
housing and services for unhoused residents). (51)
different housing typology options for the one‐acre site near Matadero Creek. Use grant funded technical analysis to consider housing options for a
X **
42 X
future affordable housing development on land to be dedicated to the City from the 2023 Sobrato/City Development Agreement; present findings and receive
direction from Council.
43 X Prepare the Community Development Block Grant (CDBG) 5‐Year Consolidated Plan and Annual Action Plan. The Quinquennial update helps jurisdictions to X
assess affordable housing and community development needs and market conditions to make data‐driven, place‐based investment decisions when distributing
federal CDBG grant funds.
X Advance affordable housing project on Downtown surface parking lot (Lot T). Enter into an exclusive negotiating agreement with Alta Housing; receive an
updated project concept design & prescreening application for Council review; receive formal planning entitlement application, consistent with Housing Element
Program 1.4 A. (8)
X Work with the Santa Clara County Housing Authority to determine next steps to maintain affordability and improve conditions at Buena Vista Mobile Park.
(56) Meet with Housing Authority regularly to identify feasible next steps. Review financing approach and options. Update Council on identified, proposed next
and approach.
Page 3 of 5
ATTACHMENT A
2025 CITY COUNCIL PRIORITIES AND OBJECTIVES
Council Priority OBJECTIVES
(70 in total)
46 X Organize an initial review of sources and methods to raise funding to support new affordable housing production for future evaluation. Conduct research to
identify and evaluate sources and methods. Work with Finance Committee to develop recommendations for City Council.
Support tenant protections and housing equity
X
47 X Present a renter protection fair chance ordinance to Council. Present findings of an analysis and policy recommendations in the form of a draft ordinance to
barriers to housing by individuals with criminal records, consistent with Housing Element Program 6.6 I. (54)
Report out on initial data from the rental registry program and project implementation; receive feedback and recommendations for next steps. (57)
X
48 X *
Present to Council an analysis related to anti‐rent gouging. Consistent with prior Council direction, examine implications of a possible ordinance from a legal,
and anticipated resource demand perspectives; receive direction on next steps. (55)
50 X X Present options to address homelessness impacts, particularly relating to individuals living in vehicles, to Policy & Services Committee for prioritization.
Identify feasible (1) regulatory approaches to manage the use of public space and (2) policy solutions to expand RV safe parking. Present options to P&S for
consideration and prioritization.X
Improve citywide housing policy and planning
51 X Extend for one year or codify R1/SB 9 interim ordinance. Establish objective development standards and increases the maximum floor area for SB 9 units from
to 1200 square feet consistent with Housing Element Program 6.3A; consider implications of similar objective standards for R1 and SB 9 projects relative to
City’s Individual Review Program. (45)
Initiate evaluation of South of Forest Area Coordinated Area Plan (SOFA) development standards. Review and explore options to amend the coordinated area
X
52 X
plan with the intent to replace subjective development standards with objective standards consistent with Housing Element Program 3.7.
53 X Present to Council the Downtown Housing Plan Community Assessment report and receive Council direction on draft housing plan scenarios. Continue
the plan development and public engagement strategy to prepare draft housing plan and environmental review. (36)
Present an ordinance to Council that supports innovative housing structures. Creates zoning incentives or update development standards to support various
X
housing typologies, including micro‐units, intergenerational housing, aging adults, students and lower‐income units, consistent with Housing Element Program
6.5. (48)
55 X X Present findings to Council on a study that explores code amendments reducing commercial floor area and possible extension of Downtown in‐lieu parking X
program to residential development: Evaluate opportunities that make multi‐family housing an attractive alternative to commercial office development,
consistent with Housing Element Program 3.9. (50)
X X Update development impact fees for public safety, government facilities, housing, transportation, parks, and community services. Conduct a nexus and
feasibility study to ensure housing remains viable. Consider potential policy to waive impact fees associated with for low‐income inclusionary units with when 20%
the units are deed restricted. (Housing Element Programs 2.1B; 3.1 B&C) (Housing Element Programs 2.1B; 3.1 B&C)
Public Safety, Wellness & Belonging (PS)
Modernize public safety infrastrucutre
57 X Open the new Public Safety Building for daily Police, OES, and Fire services. Complete construction, move‐in of departments, and a ribbon‐cutting event to X *
commemorate the official availability of public safety services from the facility for all. (72)
58 X Council to adopt the updated Foothills Fire Management Plan and Community Wildfire Protection Plan. Plan to reflect alignment with Santa Clara County and
agencies and entities to address early warning technology, planning and procedural elements and risk mitigation. (71)
X Council approval of construction contract for Fire Station No. 4 Replacement project and initiation of construction. (73)
X
59 X
X Activate a fire engine at Fire Station 4. Augment staffing at Fire Station 4 to deploy either ambulance or fire engine response.
Page 4 of 5
ATTACHMENT A
2025 CITY COUNCIL PRIORITIES AND OBJECTIVES
Council Priority OBJECTIVES
(70 in total)
61 X Initiate an update to the City’s seismic hazards ordinance. Conduct an assessment of previous study, update potentially eligible buildings, and begin work on
seismic hazard identify and mitigation ordinance. (75)
Expand wellness and community serving facilities and services
X
62 X Develop Master Plan for Cubberley site. Complete a master plan by December 2025 for 15 acres anticipated to be purchased from PAUSD pending a successful
measure in November 2026 and begin community polling to inform the development of a ballot measure for voter consideration. (61)
X Implement the 2024‐2025 Wellness & Belonging Action Plan. Complete the 28 action items in the action plan in collaboration with partners.
X
63 X
X Open 445 Bryant Street Community Center. Complete construction and any necessary partnership agreements to begin La Comida Senior Lunch Program at the
by end of July, 2025; plan further work for general community center operations concurrently. (64)
X **
65 X Enhance and Expand Inclusive Programs and Services. Enhance services to support individuals with disabilities seeking accommodation support, expand
partnerships that serve the disability community, and implement new therapeutic recreation programs .
X Implement New Expanded CSD Recreation Special Events Workplan. Approve and implement the Workplan which expands Community Special Events that foster
belonging and celebrate the rich diversity of our community (60)
X
X Support Community Mental Health. Provide support for all ages through community partnerships, programs, and initiatives. (65)X
Promote environmental and transportation safety
68 X Continue engagement with San Francisco Airport on SFO's Ground Based Augmentation System (GBAS) project and other potential opportunities to decrease
SFO noise impacts on Palo Alto. (79)
69 X Council Approval of Quiet Zone Concept Plans at Churchill Ave, Meadow Drive, and Charleston Rd Rail Crossings. (76)X
X X Enhance safety and improve quality of life in commercial areas by reducing criminal activity through business engagement and the deployment of officers and X
technology. Establish a Business Watch program to enhance collaboration with businesses and assign two officers at a minimum to patrol high traffic
areas.
*Revised estimated completion date
**Revised estimated completion date in 2026
Page 5 of 5
1
2025 Council Priorities & Objectives
Q3 Update July ‐September 2025
Overall Progress
To date, of the 70 Council objectives supporting Council priorities, in the third quarter, a total of 60
(86%) have been completed or are on track with new Council direction, 9 are behind schedule (13%),
and 1 (1%) is on hold.
Climate Action and Adaptation, & Natural Environment Protection (CA)
Mo dernize critical infrastructure for climate resilience
CA 1. Complete initial pilot area of electric grid modernization (16)
Project Manager: Jimmy Pachikara Lead Dept: UTL
Estimated Completion: Q2 Status: Completed
Project Description:
The project will increase electrical capacity and reliability in initial pilot area bounded by Louis,
Amarillo, 101, & Embarcadero about 1,000 homes; once completed, staff will continue the grid
upgrades to the "Phase 1" area which impacts approximately 6,000 homes.
The City’s planned project includes the modernization of the systematic grid and incorporates the
goals and key actions from the Grid Modernization Study to prepare for widespread electrification in
ATTACHMENT B
2
support of the S/CAP goal of an 80 percent carbon reduction by 2030. This project is coordinated with
the Fiber to the Home pilot.
2025 Project Milestones:
By the end of FY2025 staff intends to complete the pilot area of Phase 1.
Quarterly Update:
A total of 908 homes have been served with upgraded facilities that included the replacement of 70
wood utility poles, 106 new transformers, 22,650 feet of new low‐voltage wire, 46,743 feet of new
fiber messenger. The cost to complete the pilot area was just over $10 million with contracted labor
being the largest cost.
CA 2. Begin construction of the Newell Road Bridge Replacement project (32)
Project Manager: Holly Boyd Lead Dept: PW
Estimated Completion: Q2 Status: Completed
Project Description:
Award of a construction contract for the replacement of Newell Road Bridge in time to begin
construction taking advantage of the 2025 in‐channel construction season.
2025 Project Milestones:
Complete design and right‐of‐way acquisition, obtain regulatory permits, and seek programming of
construction funding by Caltrans, through Council advocacy as needed, and award a construction
contract, subject to property owner, permitting agencies, and Caltrans approvals.
Initiate and complete construction.
Quarterly Update:
Staff received authorization from Caltrans to advertise the project in April. After successfully bidding
the project, Council approved a construction contract on June 16. Staff issued the notice to proceed
on August 1, with pre‐construction activities to start on September 1. Construction will last for a year
and a half and will be completed in Spring 2027.
CA 3. Begin construction of Hamilton Avenue storm drain system capacity upgrades project (31)
Project Manager: Holly Boyd Lead Dept: PW
Estimated Completion: Q3 Status: Completed
Project Description:
Advance the San Francisquito Creek (SFC) Flood Protection capital project (Reach 2) through Council’s
JPA representation and any Council approvals involved. Prioritization of the Hamilton Avenue project
from the list of 2017 ballot measure priority projects will increase the ability of the storm drain
system to convey water in the event of a San Francisquito Creek overflow.
2025 Project Milestones:
Begin construction of Hamilton Avenue storm drain system capacity upgrades project.
Quarterly Update:
The storm drain system design was completed in June, and the project was advertised for bid in late
July. A construction contract is anticipated to be awarded in October.
CA 4. Complete implementation of the Reliability and Resiliency Strategic Plan (RRSP), including
Strategy 4 – conducting a cost/benefit analysis of flexible energy resources such as battery storage
and microgrids (including evaluation of the airport microgrid), and Strategy 5 – recommending
potential programs for Council consideration.
Project Manager: Jonathan Abendschein Lead Dept: PW
ATTACHMENT B
3
Estimated Completion: Q4 Status: On Track
Project Description:
The RRSP includes several long‐term and ongoing efforts that extend beyond this year, primarily in
Strategies 1, 2, and 3. But Strategies 4 and 5 focus on a cost‐benefit analysis and program options for
use of flexible technologies and efficient electrification strategies to provide various types of
community value. This goal involves completion of Strategies 4 and 5 of the RRSP.
2025 Project Milestones:
In 2025, the Climate Action and Sustainability Committee (CASC) and the Utilities Advisory
Commission (UAC) will review the cost‐benefit analysis and potential program options to complete
Strategies 4 and 5 of the Resilient Resource and Sustainability Plan (RRSP). Following these reviews,
the City Council will consider the recommendations and provide direction on any subsequent
program implementation.
Quarterly Update:
A cost‐benefit analysis and program development are currently underway. A status update was
provided to the Utilities Advisory Commission (UAC) in February 2025. A review of the preliminary
analysis results was presented at the July UAC meeting and the August Climate Action and
Sustainability Committee (CASC) meeting. Staff gathered policy feedback from the UAC and CASC to
inform the final report recommendations, which will be presented to the UAC, CASC, and City Council
in the fourth quarter of 2025.
CA 5. Complete deployment of 65,000 residential Advanced Metering Infrastructure (AMI) meters
by end of FY 2025 and begin deployment of commercial AMI meters. (13)
Project Manager: Dave Yuan Lead Dept: UTL
Estimated Completion: Q4 Status: On Track
Project Description:
The City of Palo Alto Utilities (CPAU) is upgrading the City’s utility metering system with electronic
meters to utilize grid technology called Advanced Metering Infrastructure (AMI). AMI is becoming a
standard in the utilities industry, enabling interval utility usage data and time‐of‐use rates for homes
and businesses to the benefit of electric, natural gas, and water utility customers. CPAU will replace
old legacy electric meters with new advanced electric meters and retrofit existing water and gas
meters with AMI radios, starting with residential meters.
2025 Project Milestones:
A continuation from 2024 to deploy all 65,000 residential AMI meters, this work continues, as well as
to deploy 10,300 commercial AMI meters by Q3 2025 assuming no supply chain delays.
Quarterly Update:
In May 2025, the City’s AMI installation contractor concluded their services with the City. They
converted 63,000 meters and were unable to complete the remaining 12,000 meters due to supply
chain issues, accessibility, obstruction, and meter conditions. Since then, City staff has installed 4,000
meters with 8,000 meters remaining. For electric, 1,500 meters are still on back order and the electric
meter shop has two vacancies. If the meters arrive by November and positions get filled, staff’s goal is
99% completion of electric meters by the end of 2025. The remaining 1% of electric and 10% of gas
and water meters are expected to be completed by the end of 2026.
Advance citywide and regional climate adaptation and environmental protection
strategies
CA 6. Council approval for Phase 2 (full‐service program) of the Advanced Whole Home
Electrification Pilot Program and begin implementation. (19)
ATTACHMENT B
4
Project Manager: Jonathan Abendschein Lead Dept: PW
Estimated Completion: Q4 Status: Completed
Project Description:
Add turnkey services to the City’s Advanced Whole Home Electrification Pilot Program to provide
direct installation of space heating to complement existing turnkey services for direct installation of
water heating.
2025 Project Milestones:
City Council approval of the contract and budget for the program, followed by the commencement of
program implementation.
Quarterly Update:
A contract with Franklin Energy to operate turnkey services for the Advanced Whole Home
Electrification Pilot Program, along with a program budget, was approved by the City Council on June
9, 2025. Implementation has begun.
Advance citywide and regional climate adaptation and environmental protection
strategies
CA 7. Develop and obtain Council approval for strategies and a 2026/2027 work plan for the next
phase of S/CAP implementation of climate and sustainability goals
Project Manager: Christine Luong Lead Dept: PW
Estimated Completion: Q4 Status: On Track
Project Description:
Develop and approve an S/CAP Implementation Plan for 2026‐2027 which reflects feedback on
strategies reviewed by the Council Climate Action and Sustainability Committee and the Climate
Action Working Group.
2025 Project Milestones:
Work with the Council Climate Action and Sustainability Committee and the Climate Action Working
Group to prioritize focus areas and strategies for future implementation.
Quarterly Update:
Staff is developing strategies for a 2026 –2027 work plan for the next phase of Sustainability and
Climate Action Plan (S/CAP) implementation. Proposed Sustainability priorities for the 2026‐2027
Sustainability and Climate Action Plan Work Plan are complete and were presented to the Climate
Action and Sustainability Committee in August. The key areas of focus for the Sustainability priorities
are water, sea level rise, wildfire protection, natural environment, green stormwater infrastructure,
and zero waste. The Climate Action section of the S/CAP Work Plan is under development and reflects
Climate Action and Sustainability Committee (CASC) and Climate Action Working Group discussion of
and feedback on potential areas of focus in the areas of transportation, buildings (including
resiliency), and carbon neutrality. The completed 2026 ‐2027 S/CAP Work Plan will be brought to
CASC for their review in November 2025, before going to City Council for review and approval.
CA 8. Begin development of a Regional Shoreline Adaptation Plan meeting new standards approved
by BCDC (33)
Project Manager: Julie Weiss Lead Dept: PW
Estimated Completion: Q4 Status: On Track
Project Description:
Public Works–Watershed Protection is collaborating with Santa Clara County Office of Sustainability
and other County cities to submit an SB1 grant proposal for the development of a Regional Shoreline
ATTACHMENT B
5
Adaptation Plan (RSAP). The RSAP would include a regional vulnerability assessment for Santa Clara
County shoreline communities and a subsequent shoreline adaptation plan that aligns with State sea
level rise adaptation requirements that are administered by the Bay Conservation and Development
Commission. This regional vulnerability assessment would complement Palo Alto’s similar assessment
by providing an adaptation funding strategy, would determine the cost of inaction should Palo Alto
not pursue additional sea level rise adaptations, and would expand social equity considerations.
2025 Project Milestones:
Engage with neighboring cities for potential partnership and review status with the City Council.
SB1 grant submittal: July, 2025
Confirmation of grant award: Fall, 2025
Quarterly Update:
The SB1 grant proposal was submitted by the Santa Clara County Office of Sustainability in July 2025
and grant funding was approved on September 30, 2025. Next steps include initiating an RFP process
with the County for consultant services to lead the technical portion of the work. The three‐year
project will also propose sea level rise adaptation options for Palo Alto.
CA 9. Council consideration of an ordinance implementing updated Stream/Creek Corridor Setback
requirements. (34)
Project Manager: Kelly Cha Lead Dept: PDS
Estimated Completion: Q3* Status: On Track
Project Description:
Conduct research and present an ordinance that implements the City’s Comprehensive Plan polices
related to stream corridor setbacks for Planning and Transportation Commission (PTC) review and
recommendation to the City Council.
2025 Project Milestones:
Hold a community meeting Q1, Planning and Transportation Commission (PTC) consideration of next
steps in Q3 for Council consideration thereafter.
Quarterly Update:
Staff presented a revised draft ordinance to the PTC on August 27, 2025. The PTC provided direction
to further amend the ordinance to address concerns about potential impacts to properties outside of
the Foothills and Baylands and continued the item. This item is anticipated to return to the PTC in Q1
2026.
*The objective is on track with the updates scope and will be returning for PTC consideration in Q1 of
2026.
CA 10. Council consideration of an ordinance implementing Bird Safe Glass & Wildlife Light
Pollution Protections standards. (35)
Project Manager: Kelly Cha Lead Dept: PDS
Estimated Completion: Q3* Status: Behind
Project Description:
Prepare ordinance updates to the City’s zoning code to require new building design and lighting
standards with the aim to reduce bird strikes and nighttime light pollution for new or substantially
remodeled buildings/structures.
2025 Project Milestones:
Initially scoped as one project, the bird safe glass and wildlife light pollution protection standards are
now two projects coming before Council at different times.
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Lighting pollution standards was reviewed by the City Council in Q2 to return in Q3 for
reconsideration.
Bird friendly design standards will be going to the Planning and Transportation Commission
(PTC) for reconsideration in Q3 and City Council consideration in Q4.
Quarterly Update:
Lighting pollution standards: City Council consideration of a revised ordinance is anticipated in
November 2025.
Bird friendly design standards: Staff will return to the PTC with a revised ordinance for consideration
in Q4, 2025 prior to City Council consideration in 2026.
*The lighting pollution standards milestone is now estimated to be completed in Q4.
CA 11. Advocate for the San Francisquito Creek Flood Protection capital project (Reach 2) through
Council’s JPA representation and any Council approvals involved (31)
Project Manager: Holly Boyd Lead Dept: PW
Estimated Completion: Q4 Status: On Track
Project Description:
Advance the San Francisquito Creek (SFC) Flood Protection capital project (Reach 2) through Council’s
JPA representation and any Council approvals involved.
2025 Project Milestones:
Support JPA’s efforts to make decisions through staff discussions and the City’s representation on the
JPA Board.
Quarterly Update:
Staff reviewed JPA’s project documents and attended meetings to discuss Reach 2 progress. The JPA
had a study session with Council to discuss the Reach 2 project on September 8, 2025.
CA 12. Initiate Preliminary Engineering and Environmental Clearance Work for Quarry Road
Extension in Partnership with Stanford University, Caltrans, & VTA.
Project Manager: Holly Boyd/Sylvia Star‐Lack Lead Dept: PW/OOT
Estimated Completion: Q4 Status: On Track
Project Description:
The Quarry Road Connection Project will allow the extension of Palo Alto’s Quarry Road to create a
direct connection between the Palo Alto Transit Center (PATC) and El Camino Real for use by public
buses and shuttles (the Quarry Road Connection Project). This project enables transformation of a
currently congested PATC by enhancing public transit efficiency, reducing traffic congestion, and
improving safety and convenience for cyclists and pedestrians.
2025 Project Milestones:
Develop an agreement with Stanford to initiate a preliminary engineering and environmental
clearance work for Quarry Rd Extension.
Quarterly Update:
Staff is working to generate an agreement between the City and Stanford to initiate design and
environmental work which will be brought to Council in Fall of 2025.
CA 13. Develop an updated Regional Water Quality Control Plant Biosolids Facility Plan.
Project Manager: Karin North Lead Dept: PW
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Estimated Completion: Q4 Status: On Track
Project Description:
Complete initial work to develop plan, including consideration of PFAS pollutants and the Measure E
site, and review with a Council committee in advance of Council acceptance of the plan in late 2025 or
early 2026.
2025 Project Milestones:
Development of biosolids treatment alternatives and screening to eliminate non‐viable alternatives.
Finalize evaluation criteria, including weighting, based on community and stakeholder input. Begin
detailed evaluation of the screened alternatives. Review findings and draft recommendations with
SCAP or the Policy and Services Committees. Initiate development of a draft report summarizing the
alternatives analysis and preliminary recommendations.
Quarterly Update:
Staff identified potential treatment alternatives, developed evaluation criteria, and completed an
initial screening of the alternatives. Public input meetings were held in spring 2025. Based on the
feedback received, the descriptions and weighting of the evaluation criteria have been adjusted to
align more closely with community priorities. The next steps include developing lifecycle cost
estimates, and continuation of the detailed evaluation of the six remaining biosolids treatment
alternatives. This task is taking longer since the Long‐Range Facility Plan update is planning out the
space requirements for the liquids side of the treatment process over the next 50 years, in addition to
the biosolids space planning.
Advance active and sustainable transportation
CA 14. Council Adoption of the Safe Streets for All (SS4A) Safety Action Plan (14)
Project Manager: Sylvia Star‐Lack Lead Dept: OOT
Estimated Completion: Q2 Status: Completed
Project Description:
Informed by feedback from the Policy & Services Committee, bring forward a Safety Action Plan
providing a roadmap for eliminating traffic deaths and severe injuries through the reduction of vehicle
miles traveled enabling staff to seek grant funding for implementation. (14)
The Safe Streets for All (SS4A) Safety Action Plan aims to eliminate traffic deaths and life‐changing
injuries on local streets. The Palo Alto Safety Action Plan is a roadmap for eliminating traffic deaths
and severe injuries on local streets and achieving the city’s Sustainability and Climate Action Plan
goals through the reduction of vehicle miles traveled.
2025 Project Milestones:
Finalize and adopt Safety Action Plan. Begin seeking grant funds for implementation.
Quarterly Update:
Council adopted the SS4A Safety Action Plan on June 2, 2025.
CA 15. Council Adoption of the 2026 Bicycle and Pedestrian Transportation Plan (BPTP) (15)
Project Manager: Ozzy Arce Lead Dept: OOT
Estimated Completion: Q4 Status: On Track
Project Description:
The 2026 Bicycle and Pedestrian Transportation Plan (BPTP) represents a system of interconnected
bicycle and pedestrian corridors, facilities, and programs that make biking and walking a more
convenient form of day‐to‐day travel. The 2026 BPTP Update is an update to the 2012 BPTP, adjusting
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the bicycle network to reflect land use changes, roadway designs to improve comfort and safety, and
policies that support active transportation and climate action plan goals.
2025 Project Milestones:
Complete community engagement work and circulate the draft BPTP Update to the public for City
Council adoption.
Quarterly Update:
On June 2, 2025, the City Council provided input on the revised Prioritization Framework and the
related priority project lists. Over the summer, the project team developed the Draft 2026 Bicycle and
Pedestrian Transportation Plan Update document and released the Draft Plan for public review on
October 3, 2025. The public review period will extend through November 14, 2025, and staff plans to
present the Draft Plan to the City Council at a December 2025 meeting.
CA 16. Refine Grade Separation Design Alternatives per Council Direction and Conduct Outreach to
Support Rail Committee Review of Locally Preferred Alternatives (24)
Project Manager: Ripon Bhatia Lead Dept: OOT
Estimated Completion: Q4 Status: On Track
Project Description:
Review advanced alternatives to minimize right of way impacts and improve traffic circulation,
conduct outreach, and develop conceptual plans (15% design) for each of the three crossings.
Identify grade separated project alternatives for grade separation at Churchill Avenue, Meadow Drive,
and Charleston Road crossings.
2025 Project Milestones:
Collaborate with Caltrain to procure the services of the consultant to review advanced alternatives to
minimize right of way impacts and improve traffic circulation. Conduct outreach and develop
conceptual plans (15% design) for each of the three crossings based on the guidance and direction
provided by the Rail Committee and the City Council
Quarterly Update:
Staff is collaborating with Caltrain to refine the project alternative in preparation for public outreach
and feedback. Initial review of the refined concepts was presented at the September 16, 2025, Rail
Committee meeting. Staff conducted public outreach meetings to seek feedback from community
members and plans to present the update to the Rail Committee at its November meeting for
recommendation to the City Council.
CA 17. Identify locations and design concepts for additional east‐west bicycle and pedestrian
crossings of the Caltrain railroad tracks in the southern part of the city.
Project Manager: Sylvia Star‐lack/Charlie Coles Lead Dept: OOT
Estimated Completion: Q4 Status: On Track
Project Description:
This Project is referred to as the “South Palo Alto Bike/Ped Connectivity” Project. Project will engage
with the community to select two preferred crossing locations, develop conceptual plans (15%
designs), and identify bike/pedestrian network improvements, and develop an implementation plan
and funding strategy for future construction.
2025 Project Milestones:
By Q4 2025, community engagement efforts will focus on identifying preferred crossing locations,
design options, and related network improvements for east‐west bicycle and pedestrian grade
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crossings. A formal report summarizing these recommendations will be publicly circulated and
presented to the City Council for adoption in 2026. Subsequent steps will include pursuing grant
funding for final design and construction.
By the end of Q4 2025, the public and committees will provide feedback on preferred crossing
locations and design concepts.
Quarterly Update:
Phase 1 engagement, conducted in Q2 2025, introduced the project to the community and gathered
input on goals, priorities, and opportunities for grade‐separated bicycle and pedestrian crossings.
Considering feedback from the community, design priorities were established and eight rail crossing
alternatives were designed for review and feedback during Phase 2 engagement happening in Q3/Q4
2025. The goal of Phase 2 is to select two alternatives to progress to 15 percent design (conceptual
design), during which the selected alternatives will be further evaluated and refined.
CA 18. Complete E‐Mobility Strategic Plan for Council acceptance (21)
Project Manager: Jonathan Abendschein Lead Dept: PWD
Estimated Completion: Q3 Status: Completed
Project Description:
The goal of this effort is to develop a strategic roadmap for the promotion of E‐mobility (which
includes electric vehicles of all sizes from e‐scooters up to e‐trucks) and provision of supportive
infrastructure.
2025 Project Milestones:
In 2024 staff developed an EV Charger Needs Assessment and draft strategies and actions for an
E‐Mobility Strategic Plan and reviewed them with the Council Climate Action and Sustainability
Committee (CASC) and its Working Group. In 2025 staff will finish writing the plan, seek Council
acceptance, and begin implementation.
Quarterly Update:
On August 18, 2025, Council approved the E‐Mobility Strategic Roadmap as recommended by the
CASC at its June meeting. The Roadmap’s major strategies focus on: (1) raising public awareness and
education around electric transportation; (2) expanding access to e‐mobility options and charging
infrastructure for underserved groups (such as renters, low‐income households, and non‐profits); (3)
developing public and shared charging infrastructure and mobility hubs; (4) coordinating e‐mobility
efforts with broader transportation efforts; and (5) encouraging electric‐grid‐friendly charging and
infrastructure practices.
CA 19. Propose an updated multifamily EV charger program (EV 2.0) for Council approval
Project Manager: Rachel DiFranco Lead Dept: UTL
Estimated Completion: Q4 Status: On Track
Project Description:
The City’s first generation multifamily electric vehicle program has resulted in the installation of
chargers in buildings representing 9.2% of the multi‐family units in Palo Alto. The State’s Advanced
Clean Cars II regulations are driving rapid adoption of electric vehicles, however, and more charging
will be needed for multifamily residents to support them. This program is meant to build on the
successes of the first‐generation program and create an even better program that can extend to even
more multi‐family buildings.
2025 Project Milestones:
Develop program business model for Council approval.
Quarterly Update:
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On September 19, 2025, staff presented design guidelines for the successor to the current multi‐
family EV charger program (EV 2.0) to the Climate Action and Sustainability Committee (CASC). These
guidelines include financial models (namely, charging‐as‐a‐service) aimed at scaling installations
community‐wide and implementation strategies to serve different types of multi‐family buildings with
different levels of EV adoption utilizing a variety of EV charging technologies. The CASC unanimously
recommended that City Council adopt the design guidelines, which are scheduled to go to Council in
Q4 2025 for approval.
Promote clean energy and reduce fossil fuel dependence
CA 20. Develop and begin implementing a City Facility Electrification Plan (19)
Project Manager: Gloria Yu Lead Dept: PWD
Estimated Completion: Q4 Status: On Track
Project Description:
Building on the citywide Facilities Assessment, this project will design and implement the
electrification of fossil fuel‐consuming systems in City buildings through the Capital Improvement
Program. In alignment with the S/CAP, the project aims to reduce greenhouse gas emissions by
transitioning gas‐fired equipment to electric alternatives, with upgrades to electrical service as
needed.
2025 Project Milestones:
Issue a Request for Proposals (RFP), select a qualified design firm, and execute a contract to begin
design and planning work for the electrification of fossil fuel‐consuming systems at City facilities.
Quarterly Update:
The Facility Assessment report and associated data are currently being analyzed to confirm priority
facilities for initial electrification efforts. This evaluation will guide the upcoming design phase and
ensure alignment with the City’s Sustainability and Climate Action Plan goals. Meanwhile,
preparations are underway to issue the RFP (Request for Proposal) for selecting a design consultant. A
review of the City Facility Electrification Plan with the CASC is tentatively planned for December 2025.
CA 21. Implement plan for phaseout of leaded fuel at Palo Alto Airport. (77)
Project Manager: Andy Swanson Lead Dept: PW
Estimated Completion: Q4 Status: On Track
Project Description:
With unleaded fuel now available at the airport, implement plan to conduct lead monitoring,
encourage and track use of the fuel, explore potentially subsidizing the cost of unleaded fuel, and
develop updated lease requirements to promote unleaded fuel.
2025 Project Milestones:
Develop and begin implementing a multi‐phase plan to phase out the use of leaded fuel.
Quarterly Update:
The Airport has entered into new fixed base operator (FBO) leases that eliminate the fuel flowage fee
of unleaded and sustainable aviation fuels at the airport, helping to reduce the cost differential
between leaded and unleaded fuel. Staff continues to work with unleaded fuel providers to educate
airport tenants and users and encourage the use of the fuel. Staff is working with procurement to
enter into a contract for a three‐year lead monitoring program.
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CA 22. Share preliminary analysis of strategies for a physical and financial transition of the gas
utility to relevant policymakers and stakeholders (17)
Project Manager: Aaron Perkins Lead Dept: UTL
Estimated Completion: Q3 Status: On Track
Project Description:
This study evaluates the infrastructure needs and financial implications of operating the gas utility in
the context of declining gas sales due to widespread electrification. The first phase, completed in late
2024, involved developing a gas system model that simulates changing flow patterns as electrification
progresses. This model helps identify which sections of the gas system can be decommissioned first
and assesses the potential impacts on the remaining infrastructure.
A complementary financial analysis is currently underway to simulate various levels of community
electrification and evaluate the resulting effects on the gas utility’s operations and finances. The
physical model will support this analysis by identifying areas that, while theoretically eligible for
abandonment, must remain in service to ensure system functionality. The simulations aim to estimate
decommissioning costs, impacts on gas utility operating expenses, rate changes, indirect financial
effects on other utilities, and implications for General Fund revenues. The results will inform policy
options to help mitigate the financial burden on customers who have not yet electrified.
2025 Project Milestones:
A consultant completed development of a balanced gas system model in 2024. Initial results of the
staff analyses are anticipated in Q3 of 2025, with completion and documentation of the study results
by Q2 2026.
Quarterly Update:
Staff reviewed the methodology for the study with the Climate Action and Sustainability Committee
(CASC) in June 2025 and the Utilities Advisory Commission (UAC) on July 9, 2025. Staff has retained
consultants to simulate various levels of electrification and model the operational and rate impacts,
with a substantial portion of the analysis to be performed in‐house. The analysis is in progress with
preliminary, partial results to be presented to the UAC and CASC in October 2025 and analysis
continuing into 2026, with completion likely Q2 2026.
CA 23. Present an ordinance to Council enacting the 2026 California Building Standards Code
update, including the California Green Building Standards Code; submit to the California Building
Standards Commission for approval. (28)
Project Manager: Julia Knight Lead Dept: PDS
Estimated Completion: Q4 Status: On Track
Project Description:
Adopt the California Building Standards Commission’s model technical building, mechanical,
plumbing, electrical, existing buildings, fire, energy, residential building, historic building, and green
building codes, with local amendments as appropriate, including standards to advance the City’s
carbon reduction and electrification initiatives, in compliance with federal regulations.
2025 Project Milestones:
Continue research and analysis and engage stakeholders on anticipated amendments; collaborate
with City service departments, including fire, public works and utilities. Prepare an ordinance for
review by the Policy and Services Committee as applicable and forward a recommendation to the City
Council for final action.
Quarterly Update:
Staff presented potential local amendments to the 2025 California Energy Code to the Climate Action
and Sustainability Action Committee on September 5, 2025. Council reviewed and adopted these
energy code amendments on September 8, 2025 in advance of the AB 130 deadline for new local
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amendments to codes that impact residential units. On October 6, 2025, Council will review renewed
local amendments and new local amendments that do not impact residential units for all other parts
of the California Building Standards Code, except for amendments to the Fire Code which will be
considered on consent in November and select green building and reach code amendments, which
will be considered in the first half of 2026, once the corresponding cost studies have been prepared
by the statewide working group.
CA 24. Develop an Advanced Commercial Rooftop HVAC Pilot Program proposal and review with
the Climate Action and Sustainability Ad Hoc Committee for recommendation to Council. (20)
Project Manager: Shelby Sinkler Lead Dept: UTL
Estimated Completion: Q4 Status: On Track
Project Description:
In 2024, staff launched an HVAC pilot program to offer enhanced incentives for replacing a limited
number of aging rooftop gas‐pack units with heat pump heating, ventilation, and air conditioning
(HVAC) systems in commercial buildings. The goal is to gain hands‐on experience with these types of
replacements. The 10‐customer pilot is on track to reach capacity, with more than 10 applicants
currently pursuing rebate reservations (which are not confirmed until a building permit is issued).
Lessons learned from this pilot will inform the design of an advanced heat pump HVAC program
aimed at demonstrating a scalable, high‐participation business model.
2025 Project Milestones:
Staff will monitor the progress of projects from the 2024 pilot program and use the lessons learned
from these projects to design an Advanced Pilot Program and review the proposal with the Climate
Action and Sustainability Committee by Q4 2025 with the goal of launching it in early 2026.
Quarterly Update:
Data from the pilot program is steadily accumulating and will be used to inform the design of the
advanced pilot program. Of the 14 participating customers, three have completed their projects, and
three more are currently in the permitting or construction phase. Pricing and other valuable
information are available for most of the projects. This data is providing a sufficient foundation to
begin shaping design guidelines for an advanced pilot program, which is scheduled to be presented to
the Climate Action and Sustainability Committee in October 2025.
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Economic Development & Retail Vibrancy
Activate and enhance key commercial districts
ED 25. Council approval of outdoor activation guidelines for California Avenue (2)
Project Manager: Bruce Fukuji Lead Dept: CMO
Estimated Completion: Q2* Status: On Track
Project Description:
Council approval of California Ave outdoor activation guidelines, which includes dining, informed by
continued engagement with stakeholders on a refined priorities and recommendations and initiate
implementation.
2025 Project Milestones:
Council approval of outdoor activation guidelines.
Quarterly Update:
An Activation program was brought to the Retail Committee and City Council for review in May and
June 2025. Based on feedback, staff and the ARB ad hoc subcommittee are updating standards and
guidance for outdoor activation to support all year, all weather outdoor dining and enable equivalent
area to existing dining. This includes updating design standards and guidance for parklets responsive
to the Cal Ave context and defining a process for custom parklet designs.
*The revised project scope will now place an estimated completion to Q4.
ED 26. Council approval of a final signage plan for California Avenue and funding appropriations (2)
Project Manager: Valerie Tam Lead Dept: PW
Estimated Completion: Q2* Status: Behind
Project Description:
Review the signage plan for California Avenue with the Architectural Review Board (ARB), incorporate
feedback, and seek Council approval to implement the plan.
2025 Project Milestones:
The near‐term signage improvements for California Avenue include replacement of El Camino Real
(ECR) and Oregon Expressway signs to be completed by calendar year Q3. Longer‐term improvements
will include formulating a comprehensive sign program, with a proposal to be developed and
reviewed by Q3, and built into Fiscal Year 2027 CIP budget cycle, for implementation in Q3 of 2026.
Quarterly Update:
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The concept design for the Oregon Expressway sign has been completed. The project was transitioned
from CMO to PW management in Q3. Staff is currently coordinating with potential fabricators to
define the scope, schedule, and estimated costs for procuring the signage. Staff is preparing a signage
application for ARB review for the El Camino Real and Oregon Expressway signs.
*The revised estimated completion date is now Q4.
ED 27. Council approval of a design option for California Ave. (3)
Project Manager: Bruce Fukuji Lead Dept: CMO
Estimated Completion: Q2* Status: Behind
Project Description:
Develop a feasible, achievable community and business supported street design concept to modify
and permanently designate California Avenue as a car‐free, bicycle friendly, outdoor dining, shopping
and public space environment, including guidelines for outdoor dining, signage and wayfinding.
Engage stakeholders to refine alternative street designs for California Avenue and present them to
Council for discussion and action, including funding appropriations to pursue a street design.
2025 Project Milestones:
Develop two street design alternatives with slow, two‐way bicycle facilities; ensure all‐weather all‐
year outdoor dining and public spaces for community use.
Quarterly Update:
Staff is developing an outdoor activation improvement plan which includes bicycle and pedestrian
accessibility and other improvements to support the commercial use of the street for outdoor dining,
music and events. Alternatives will be updated based on ARB input on outdoor dining and parklets.
Staff is continuing to meet regularly with merchants and conduct outreach for input and feedback.
This project will follow priority ED 25 as the results of outdoor dining will be a key input to this work.
*The estimated completion date is now in 2026.
ED 28. Propose and implement outdoor activation guidelines for Car‐Free Ramona Street
Project Manager: Ashwini Kantak Lead Dept: CMO
Estimated Completion: Q3* Status: On Track
Project Description:
Initiate implementation of Council approved outdoor activation standards informed by continued
engagement with stakeholders on a refined priorities and recommendations.
2025 Project Milestones:
Council approval of outdoor activation standards in August and implementation of outdoor dining and
retail areas in accordance with adopted standards estimated to be completed by December.
Quarterly Update:
Outdoor activation standards were presented to the Retail Committee on June 18, 2025. The
Committee requested that staff engage the Historic Review Board and the Architectural Review
Board, and explore the feasibility of roofed structures and electrical connectivity. This expanded
scope will require a longer implementation timeline.
*Based on the proposed revised scope, the estimated completion date may extend beyond Q4.
ED 29. Council approval of Ramona Street design and funding appropriations (4)
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Project Manager: Ashwini Kantak Lead Dept: CMO
Estimated Completion: Q2* Status: On Track
Project Description:
Engage stakeholders to develop design proposals and outdoor activation standards for Car‐Free
Ramona Street and present to Council for necessary funding appropriations to implement Phase I.
2025 Project Milestones:
Council approval on March 10 of pedestrian only Ramona Street; Council approval of funding for
Phase I near‐term streetscape improvements as part of adopted FY 25‐26 budget. Council approval of
near‐term improvements was planned for summer, with implementation to follow in fall/winter.
Quarterly Update:
Proposed streetscape improvements included in Phase I project scope were presented to the Retail
Committee on June 18, 2025. The Retail Committee asked staff to engage the Historical Review Board
and Architectural Review Board and to explore longer term streetscape improvements. This change in
project scope will require a longer implementation timeline and need additional CIP funding. In the
interim, Staff has been working on implementing near‐term improvements related to parking,
signage, and street barriers.
*Based on the revised near‐term narrowed scope is now on track to be completed by Q4 or early
2026.
ED 30. Resume work on new parking structure in downtown core (Lot D) (8)
Project Manager: Holly Boyd Lead Dept: PW
Estimated Completion: Q2 Status: Completed
Project Description:
Resume work on a new parking structure in the Downtown core on a City surface parking lot to help
attract visitors downtown. Pursue refined proposals for potential affordable housing development on
the Lytton / Kipling Lot T at 450 Lytton Avenue, or elsewhere, with parking for residents and the public.
2025 Project Milestones:
Develop and present parking garage design options for City Council review and selection.
Quarterly Update:
In April, the Council approved proceeding with the preliminary design and environmental review for a
274‐space parking garage, featuring six levels of above‐ground parking and a reserved area to allow
for the future construction of affordable housing on the site, with separate access on Waverley
Street. The design team has been working on schematic design and is planning to submit for ARB
review in October.
In June, the Council approved an exclusive negotiating agreement with Alta Housing for the
development of affordable housing on Lot T.
ED 31. Council approval of funding to continue Downtown cleanliness enhancements and other
medium‐term investments.
Project Manager: Brad Eggleston Lead Dept: PW
Estimated Completion: Q2 Status: Completed
Project Description:
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Include necessary proposals and budget appropriations as part of the development of the FY 2026
Operating Budget to continue enhanced Downtown Cleanliness enhancements and other medium‐
term investments such as a Mobility Hub.
2025 Project Milestones:
Include funding proposals for Council approval in the FY 2025 mid‐year budget and FY 2026 budget
for cleaning enhancements, including increased sidewalk and parking garage pressure washing,
contract services to replace existing staff overtime, and some ongoing overtime staffing. Identify
existing or propose new funding to improve University undercrossing and tunnels, provide a mid‐
block crosswalk connecting Centennial Alley and King Plaza, and evaluate and implement alternative
tree grate solutions.
Quarterly Update:
The FY 2026 budget approved by Council in June included appropriations for enhanced cleaning as
described in the project milestones. The capital budget included new funding for tree grate
alternatives and existing funding to support the University undercrossing and mid‐block crosswalk
projects. In June, Council approved the construction project for repainting and providing new lighting
in the University undercrossing and tunnels, and work is expected to begin in August.
Staff is working with VTA and Stanford on the Mobility Hub and Transit Center. The VTA Ad Hoc
Committee meets regularly to discuss this. The agencies and the City are partnering with the Urban
Land Institute to conduct additional analysis to help inform further discussions.
ED 32. Begin feasibility analysis of Assessment District for University Avenue Streetscape
Project Manager: Ashwini Kantak Lead Dept: CMO
Estimated Completion: Q3 Status: On Hold
Project Description:
Conduct analysis to determine practicality of an assessment district or similarly funding strategy as a
funding mechanism for capital enhancements to University Avenue Streetscape.
2025 Project Milestones:
Award of contract to a consultant to determine the feasibility of an assessment district and initiate
stakeholder engagement.
Quarterly Update:
A Request for Proposals was released and the selection process for a consultant initiated. However,
given the concerns about funding for the streetscape project, this project is currently on hold.
Support economic development and retail vibrancy
ED 33. Complete build‐out of fiber‐to‐the‐premises (FTTP) pilot Phase 1 with grid modernization (9)
Project Manager: Alex Harris Lead Dept: UTL
Estimated Completion: Q3* Status: Behind
Project Description:
Complete building out of a reliable and high‐speed municipal fiber service in a pilot area and work to
establish internet service provider operations including necessary business tools such rate setting,
billing and operations software to roll out services in the initial build.
The City is advancing a pilot phase 1 of fiber with grid modernization to bring reliable and faster
broadband, high‐speed internet services directly to companies and homes, supporting business and
remote workers. The City recently completed the pilot design for the Palo Alto Fiber project and
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aligned with the electric grid modernization to capitalize on economies of scale and reduce
neighborhood disruptions.
2025 Project Milestones:
Complete buildout of a reliable and high‐speed municipal fiber and grid modernization pilot. Issue a
Request for Proposal (RFP) for Operating Support Systems/Business Support Systems (OSS/BSS) and
invitation for construction bids for phase 1 implementation.
Quarterly Update:
FTTP project is advancing following the approval of the building permit for the fiber hut at the
Colorado substation. Construction began in October and the City’s contractor, MP Nexlevel has
initiated pre‐construction work including vegetation clearing and securing a temporary access road.
Additionally, the perimeter fencing of the substation will be extended to accommodate this new
facility.
*The estimated completion date is now Q1 2026.
ED 34. Council consideration of an ordinance that expands retail opportunities and promotes retail
resiliency (12)
Project Manager: Jennifer Armer Lead Dept: PDS
Estimated Completion: Q4* Status: Behind
Project Description:
Consider further refinement to the retail and retail‐like definition and explore changes to retail
preservation ordinance.
2025 Project Milestones:
Prepare recommendations on retail approaches in response to City Council direction. Conduct a
Planning and Transportation Commission (PTC) study session to explore alternative ordinance revision
strategies. Prepare a draft ordinance for review by the PTC and recommendation to the City Council.
Quarterly Update:
A recommendation memo and ordinance outline are under review. A Study Session with the PTC is
scheduled to occur in Q4, followed by Council review in 2026.
*The estimated completion date is now Q1 2026.
ED 35. Council consideration of an ordinance restoring subjective wireless communication facility
regulations.
Project Manager: Jennifer Armer Lead Dept: PDS
Estimated Completion: Q4 Status: Completed
Project Description:
Hold a public hearing on a draft ordinance implementing the City Council's direction from late 2024 to
eliminate objective standards for the placement of wireless antennas within the public right of way on
streetlight or utility poles.
2025 Project Milestones:
Adopt a temporary ordinance.
Quarterly Update:
The City Council held a public hearing on a draft ordinance on May 19, 2025. The temporary
ordinance was adopted, with a second reading on June 9, 2025. Direction on future work was
provided and will proceed once funding and staff resources are available.
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ED 36. Refine destination marketing efforts and enhance Palo Alto’s international reputation.
Project Manager: Steve Guagliardo Lead Dept: CMO
Estimated Completion: Q3 Status: On Track
Project Description:
Meet with hospitality partners and incubator/accelerators to assess willingness to partner with the
City on destination marketing efforts and propose next steps, including necessary appropriation
actions, to City Council.
2025 Project Milestones:
Collaborate with local hotels and incubator/accelerators to partner with the City.
Quarterly Update:
In May 2025, staff met with local hoteliers to discuss destination marketing for Palo Alto. The
hoteliers expressed support for marketing efforts but emphasized the need for measurable outcomes
to share with their executive teams. Staff is also continuing to explore partnership opportunities with
incubators and accelerators. However, due to limited staffing, progress has been slower than
anticipated.
ATTACHMENT B
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Implementing Housing Strategies for Social & Economic Balance (IHS)
Enable housing production through zoning and regulatory reform
IHS 37. Prepare an ordinance for Council review expanding the housing focus area (41)
Project Manager: Coleman Frick Lead Dept: PDS
Estimated Completion: Q2 Status: Completed
Project Description:
Increase housing development potential along El Camino Real and consideration of an exemption
from payment of development impact fees for inclusionary units under certain circumstances,
consistent with Housing Element Program 3.4 E.
2025 Project Milestones:
Present draft ordinance for PTC consideration and recommendation to City Council.
Quarterly Update:
The Planning Commission considered a draft ordinance amending and expanding the El Camino Real
Focus Area on March 26, 2025 and recommended City Council approval. The City Council adopted an
ordinance amending the regulations on May 27, 2025 (June 16 second reading).
IHS 38. Present to Council an ordinance updating the City’s housing incentive program (46)
Project Manager: Coleman Frick Lead Dept: PDS
Estimated Completion: Q2 Status: Completed
Project Description:
Increase housing development potential and expand provisions to multi‐family zoning and other
commercial districts in accordance with Housing Element Program 3.4 D.
2025 Project Milestones:
City Council consideration of a draft ordinance.
Quarterly Update:
The City Council adopted an ordinance amending the Housing Incentive Program and Affordable
Housing Incentive Program on March 3, 2025 (April 7 second reading).
IHS 39. Prepare an update to the City's accessory dwelling unit ordinance
Project Manager: Garrett Sauls Lead Dept: PDS
Estimated Completion: Q2 Status: Completed
Project Description:
ATTACHMENT B
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Update local implementation regulations to respond to changes in State Law, consistency with the
State Housing and Community Department's 2025 ADU Handbook and address applicable deficiencies
identified in HCD's comment letter.
2025 Project Milestones:
Adopt an ordinance updating the City’s accessory dwelling units
Quarterly Update:
Council reviewed and approved a draft ordinance on May 12, 2025, with a second reading on June 16,
2025.
HCD recognized on 10/2/25 over email that the City’s adopted ADU Ordinance (5656) is substantially
compliant with State Law.
IHS 40. Initiate the San Antonio Road Area Plan (40)
Project Manager: Coleman Frick Lead Dept: PDS
Estimated Completion: Q4 Status: On Track
Project Description:
Begin data gathering, document review, implementing a community outreach and engagement
strategy, check‐in meetings with appointed and elected officials, and review by the City Council of a
community assessment report and receive updated project direction, consistent with Housing
Element Program 6.6 C.
2025 Project Milestones:
Secure professional services to conduct community outreach and as part of that engagement, form a
community advisory committee by Q2. Community outreach will commence in Q3 and a draft Existing
Conditions Report (Q3).
Quarterly Update:
Meetings were conducted with the Community Advisory Group (CAG) and Technical Advisory Group
(TAG) in August, 2025 to report on preliminary findings. An Existing Conditions summary report was
completed in September, 2025. Project updates were provided to, and feedback gathered at,
meetings with the PABAC, PTC, ARB, and CSTSC in September, 2025. A study session is scheduled with
the City Council on October 6, 2025. A project survey and workshop will occur in Q4 and will help
inform development of draft project alternatives.
Advance affordable housing developments
IHS 41. Partner with Santa Clara County Housing Authority to achieve construction timeline
milestones for the Palo Alto Homekey project (which will provide transitional housing and services
for unhoused residents) (51)
Project Manager: Melissa McDonough Lead Dept: CMO
Estimated Completion: Q3* Status: Behind
Project Description:
Palo Alto Homekey construction is scheduled to take place throughout calendar year 2024 with
completion in early 2025. City staff attends regular project management meetings and owner‐
architect‐contractor (OAC) meetings and conducts site visits. The Housing Authority assists the City
with overall review of construction financing, budget and schedule, as well as construction
monitoring, including conducting site visits, informing the City whether work is being completed on
time and according to design intent, and reviewing the project schedule on a regular basis, providing
input to mitigate potential delays.
2025 Project Milestones:
ATTACHMENT B
21
Monitor the timely completion of updated milestones relating to concrete work, fabrication of
modular units, setting of modular units, backfill and grading, decking and stairs, completion of site‐
built items, and switchgear installation and energization.
Quarterly Update:
The Homekey project continues to move forward. Crews are working on the “belly band” exterior
finish, painting, and interior connection points between modular units. Overall completion is still on
track for early 2026.
*The project team is estimating construction completion by early 2026 after impacts of construction
delays.
IHS 42. Identify different housing typology options for the one‐acre site near Matadero Creek
Project Manager: Claire Raybould Lead Dept: PDS
Estimated Completion: Q4 Status: On Track
Project Description:
Use grant funded technical analysis to consider housing options for a future affordable housing
development on land to be dedicated to the City from the 2023 Sobrato/City Development
Agreement; present findings and receive direction from Council.
2025 Project Milestones:
Present massing options, financial analysis, and request for proposal considerations for City Council
feedback and direction on next steps.
Quarterly Update:
Grant funded technical analysis is largely complete. City Council consideration anticipated in
November 2025.
IHS 43. Prepare the Community Development Block Grant (CDBG) 5‐Year Consolidated Plan and
Annual Action Plan.
Project Manager: Coleman Frick Lead Dept: PDS
Estimated Completion: Q4 Status: Completed
Project Description:
The Quinquennial update helps jurisdictions to assess affordable housing and community
development needs and market conditions to make data‐driven, place‐based investment decisions
when distributing federal CDBG grant funds.
2025 Project Milestones:
City Council adoption of the CDBG Consolidated Plan (Con Plan) and Annual Action Plan (AAP) by Q2.
Quarterly Update:
The City met the Department of Housing and Urban Development (HUD) timeliness test on May 2,
2025. The Human Resources Commission considered the draft CDBG Con Plan and AAP on May 8 and
provided recommendations for City Council consideration. The City Council adopted the CDBG Con
Plan and AAP on June 9, 2025.
IHS 44. Advance affordable housing project on Downtown surface parking lot (Lot T).
Project Manager: Julia Knight Lead Dept: PDS
Estimated Completion: Q4 Status: On Track
Project Description:
ATTACHMENT B
22
Enter into an exclusive negotiating agreement with Alta Housing; receive an updated project concept
design & prescreening application for Council review; receive formal planning entitlement application,
consistent with Housing Element Program 1.4 A.
2025 Project Milestones:
Staff anticipates that Alta Housing will hold a community meeting to gather general ideas and input
for this project in August 2025 and will present an updated design concept to Council in September
2025. The Alta Housing team is currently targeting an October project application submission and a
December design review hearing with the Architecture Review Board.
Quarterly Update:
City Council selected Alta Housing as their development partner for the Lot T project on January 21,
2025 and approved an exclusive negotiation agreement with Alta Housing on June 17, 2025. City
Council will have an opportunity to provide informal feedback on the development of Alta Housing’s
project proposal during a study session on October 22, 2025. Alta Housing plans to host a community
meeting to gather further project input after this study session and to submit a formal project
application based on Council and the community’s feedback in early 2026.
IHS 45. Work with the Santa Clara County Housing Authority to determine next steps to maintain
affordability and improve conditions at Buena Vista Mobile Park (56)
Project Manager: Melissa McDonough Lead Dept: CMO
Estimated Completion: Q4 Status: On Track
Project Description:
Meet with Housing Authority regularly to identify feasible next steps. Review financing approach and
options. Update Council on identified, proposed next steps and approach.
2025 Project Milestones:
Staff plans to meet with Housing Authority regularly to identify feasible next steps. Including
reviewing financing approach and maintaining Council abreast of identified options and approach.
Work on this project will be reported quarterly and as necessary, with activities concluding in Q4.
Quarterly Update:
The Housing Authority Board approved in September advancing $28 million in utility upgrades to the
property. Staff is coordinating NEPA (National Environmental Protection Act) impact assessment
revisions ahead of work beginning on the upgrades.
IHS 46. Organize an initial review of sources and methods to raise funding to support new
affordable housing production for future evaluation.
Project Manager: Melissa McDonough Lead Dept: CMO
Estimated Completion: Q4 Status: On Track
Project Description:
Conduct research to identify and evaluate sources and methods. Work with Finance Committee to
develop recommendations for City Council.
2025 Project Milestones:
Conduct research and evaluate sources and methods to raise funding to support new affordable
housing production. Present findings to the Finance Committee for feedback and development into
recommendations for City Council.
Quarterly Update:
The project will be initiated once staff resources are redirected following the completion of the Policy
and Services Committee recommendation on oversized vehicles related to IHS 50.
ATTACHMENT B
23
Support tenant protections and housing equity
IHS 47. Present a renter protection fair chance ordinance to Council (54)
Project Manager: Coleman Frick Lead Dept: PDS
Estimated Completion: Q3 Status: Completed
Project Description:
Present findings of an analysis and policy recommendations in the form of a draft ordinance to reduce
barriers to housing by individuals with criminal records, consistent with Housing Element Program 6.6
I.
Consistent with the City Council’s renter protection policy direction, staff will research the policy
implications of a fair chance renter policy from a legal, policy, and anticipated resource demand
perspective.
2025 Project Milestones:
Present ordinance for City Council consideration.
Quarterly Update:
Staff presented an ordinance for City Council consideration on April 14, 2025. The Council directed
staff to further analyze specific provisions and return to the City Council Policy and Services
Committee for further consideration and next steps.
IHS 48. Report out on initial data from the rental registry program and project implementation;
receive feedback and recommendations for next steps. (57)
Project Manager: Coleman Frick Lead Dept: PDS
Estimated Completion: Q3* Status: Behind
Project Description:
The Rental Registry Program registration period ran between fall 2024 and spring 2025. The data
collected in the first year of the program will be provided to the City Council including key insights and
next steps.
2025 Project Milestones:
Reporting to Council on first year of registration period in Q3. Open second year registration period
on October 1, 2025.
Quarterly Update:
Analysis of data collected through Program Year 1 of the rental registry program was completed in
Q2. The second year of the program opened for registration on October 1, 2025. An informational
report will be provided to the City Council in November 3, 2025 summarizing data collected from
Program Year 1.
*The estimated completion date is now Q4.
IHS 49. Present to Council an analysis related to anti‐rent gouging (55)
Project Manager: Julia Knight Lead Dept: PDS
Estimated Completion: Q4 Status: On Track
Project Description:
Consistent with prior Council direction, examine implications of a possible ordinance from legal, policy
and anticipated resource demand perspectives; receive direction on next steps.
2025 Project Milestones:
September 30, 2025 will mark the end of the first year of required real‐time rent increase reporting
for all properties subject to the rental registry program as it is currently implemented. Staff will
ATTACHMENT B
24
analyze this data alongside annual rent reporting trends from the 2024‐2025 program year to inform
a Q4 Council discussion on the costs and benefits of a potential rent stabilization program in Palo Alto.
Quarterly Update:
Staff presented initial policy analysis findings to Housing Ad Hoc Committee in Q4 2024 and received
direction to present analysis alongside Palo Alto specific rental housing data from the Rental Registry
Program in 2025. Staff will review and analyze available data and share findings with the Policy &
Services committee in November 2025.
IHS 50. Present options to address homelessness impacts, particularly relating to individuals living
in vehicles, to Policy & Services Committee for prioritization.
Project Manager: Chantal Cotton Gaines Lead Dept: CMO
Estimated Completion: Q3 Status: Completed
Project Description:
Identify feasible (1) regulatory approaches to manage the use of public space and (2) policy solutions
to expand RV safe parking. Present options to the Policy & Services Committee (P&S) for
consideration and prioritization.
2025 Project Milestones:
Identify options for P&S, including implementation considerations and resources needs.
Present options to P&S for consideration and prioritization.
Quarterly Update:
Staff presented options to P&S on August 25, 2025 at a special meeting. P&S recommended a phased
approach to Council which will be considered at the October 20 Council meeting.
Improve citywide housing policy and planning
IHS 51. Extend for one year or codify R1/SB 9 interim ordinance (45)
Project Manager: Jennifer Armer Lead Dept: PDS
Estimated Completion: Q4 Status: On Track
Project Description:
Establish objective development standards and increases the maximum floor area for SB 9 units from
800 to 1200 square feet consistent with Housing Element Program 6.3A; consider implications of
similar objective standards for R1 and SB 9 projects relative to the City’s Individual Review Program.
2025 Project Milestones:
Discuss and receive feedback from the Planning and Transportation Commission on a permanent
ordinance in Q3 for Council consideration in Q4.
Quarterly Update:
Work on permanent ordinance was delayed due to other priorities and staffing reductions. Extension
of the temporary ordinance is scheduled for Q4.
IHS 52. Initiate evaluation of South of Forest Area Coordinated Area Plan (SOFA) development
standards.
Project Manager: Coleman Frick Lead Dept: PDS
Estimated Completion: Q4 Status: On Track
Project Description:
Review and explore options to amend the coordinated area plan with the intent to replace subjective
development standards with objective standards to accommodate future residential development at
higher densities consistent with Housing Element Program 3.7.
ATTACHMENT B
25
2025 Project Milestones:
Develop options for amending the South of Forest Area Coordinated Area Plan (SOFA)
Quarterly Update:
Project scoping planned for Q4 and will incorporate consideration of potential impacts associated
with SB 79, as applicable.
IHS 53. Present to Council the Downtown Housing Plan Community Assessment report and receive
Council direction on draft housing plan scenarios (36)
Project Manager: Coleman Frick Lead Dept: PDS
Estimated Completion: Q4 Status: On Track
Project Description:
Continue advancing the plan development and public engagement strategy to prepare draft housing
plan and environmental analysis.
2025 Project Milestones:
Provide the City Council with the Community Assessment in Q2 and receive direction on alternative
approaches to housing distribution in the plan area and hold a community workshop (Q4). Policy
development and community engagement efforts will continue through Q4 of 2025.
Quarterly Update:
A community survey was released in September, 2025 to gather additional feedback on possible areas
for increased housing density downtown, to supplement feedback received at the July community
workshop. Staff is scheduled to present information to the City Council about approaches for the plan
area and next steps in Q4.
IHS 54. Present an ordinance to Council that supports innovative housing structures.
Project Manager: Coleman Frick Lead Dept: PDS
Estimated Completion: Q4 Status: On Track
Project Description:
Create zoning incentives or update development standards to support various housing typologies,
including micro‐units, intergenerational housing, aging adults, students and lower‐income units,
consistent with Housing Element Program 6.5.
2025 Project Milestones:
Complete stakeholder outreach in Q2 2025. Complete an analysis of opportunities and challenges in
Q3, followed by the development of alternative approaches and a study session with the Architectural
Review Board in Q4.
Beyond this year, a draft ordinance will be prepared in 2026 for recommendation by the Planning and
Transportation Commission and consideration by the City Council.
Quarterly Update:
The project team evaluated approaches in Q3 and is developing alternatives for accommodating
various alternative housing types in the zoning ordinance based on identified opportunities and
challenges. The alternative approaches will be considered by the ARB and PTC for discussion in Q1,
2026.
IHS 55. Present findings to Council on a study that explores code amendments reducing commercial
floor area and possible extension of Downtown in‐lieu parking program to residential development
(50)
Project Manager: Coleman Frick Lead Dept: PDS
ATTACHMENT B
26
Estimated Completion: Q4 Status: On Track
Project Description:
Evaluate opportunities that make multi‐family housing an attractive alternative to commercial office
development, consistent with Housing Element Program 3.9.
2025 Project Milestones:
Present findings to the PTC and ordinance recommendation to the City Council.
Quarterly Update:
The project team is simulating development scenarios for test sites to evaluate different commercial
and multi‐family residential typologies; anticipated for completion in October, 2025. Stakeholder
meetings for the parking program component were completed in August, 2025. In Q4, the project
team will develop policy proposals to present to the PTC. Council consideration is anticipated to occur
in Q1, 2026.
IHS 56. Update development impact fees for public safety, government facilities, housing,
transportation, parks, and community services.
Project Manager: Julia Knight Lead Dept: PDS
Estimated Completion: Q4 Status: On Track
Project Description:
Conduct a nexus and feasibility study to ensure housing remains viable. Consider potential policy to
waive impact fees associated with for low‐income inclusionary units with when 20% of the units are
deed restricted. (Housing Element Programs 2.1B; 3.1 B&C)
2025 Project Milestones:
A RFP was issued in May 2025, with responses due by July 11, 2025. An interdepartmental panel will
conduct respondent interviews at the end of August. Staff is targeting consultant selection, contract
execution and project kick‐off in the fall. Fee updates based on consultant studies and staff
community needs analyses are anticipated in 2026 and 2027.
Quarterly Update:
Staff published the RFP in May 2025 following interdepartmental review and responded to questions
received on the RFP in June 2025. The City received four complete responses in July 2025 and staff
interviewed three respondent teams in August 2025. In September 2025, the City notified Keyser
Marston Associates (KMA) of their intent to award the project to their team. Staff is currently working
with the KMA team to refine the project scope and budget. Staff intends to bring a contract for work
with KMA to Council on consent in November 2025.
ATTACHMENT B
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Public Safety, Wellness & Belonging (PS)
Modernize public safety infrastructure
PS 57. Open the new Public Safety Building for daily Police, OES, and Fire services (72)
Project Manager: Holly Boyd Lead Dept: PW
Estimated Completion: Q3* Status: Behind
Project Description:
Complete construction, move‐in of departments, and a ribbon‐cutting event to commemorate the
official availability of public safety services from the facility for all.
Complete construction of the new Public Safety Building followed by furniture and equipment
installation, communication testing and set‐up.
2025 Project Milestones:
Complete construction of the project and move public safety departments into the fully operational
building.
Quarterly Update:
Staff obtained the certificate of temporary occupancy in August. The first phase of move‐in was
completed in early September. A ribbon cutting ceremony and open house is scheduled for November
16, 2025.
*The estimated completion date is Q4
PS 58. Council to adopt the updated Foothills Fire Management Plan and Community Wildfire
Protection Plan (71)
Project Manager: Ken Dueker Lead Dept: OES
Estimated Completion: Q2 Completed
Project Description:
Plan to reflect alignment with Santa Clara County and other agencies and entities to address early
warning technology, planning and procedural elements and risk mitigation.
Staff is working on various efforts related to improving the City’s planning in collaboration with Santa
Clara County and other allied agencies and entities. Efforts include not only emergency planning, but
also early warning technology, and updating operational and procedural elements within the City
organization to mitigate the risks associated with a fire in the foothills.
ATTACHMENT B
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NOTE: The Foothills Fire Management Plan/Community Wildfire Protection Plan (FFMP/CWPP) is a
multi‐year plan with OES, Fire Department, Public Works, Utilities Wildfire Mitigation Plan,
Community Services Department coordinated via the Foothills Fire Management Team (aka Foothills
Wildfire Coordination Team).
2025 Project Milestones:
Staff is also pursuing a service agreement with the Santa Clara County Firesafe Council to perform the
schedule of required treatments each year in conjunction with some support from the City.
The Fire Department and OES are in the process of evaluating certain remote fire detection
equipment in cooperation with the Fire Safe Council and local partner agencies. In partnership with
the Santa Clara County Fire Safe Council, Palo Alto, Stanford, and the Woodside Fire Protection
District deployed a distributed wildland fire sensor network (known and “N5”) via a Homeland
Security grant in the Fall of 2024 and will work through 2025 to optimize the system’s configuration.
Quarterly Update:
Public engagement was held in April through May, 2025 to seek public comment on the update of the
two plans followed by Council awareness in Q2. Formal adoption is not a requirement of the Plans.
PS 59. Council approval of construction contract for Fire Station No. 4 Replacement project and
initiation of construction. (73)
Project Manager: Holly Boyd Lead Dept: PW
Estimated Completion: Q2* Status: Completed
Project Description:
Complete design and award a construction contract to re‐build Fire Station No. 4.
2025 Project Milestones:
Complete design, construct temporary facility, and award a construction contract in the Fall 2025.
Quarterly Update:
The project was advertised for bids in late June, and a construction contract is anticipated to be
awarded in October. The temporary fire station construction was completed in June and staff
relocated in July.
*The objective is now estimated to be completed by Q3.
PS 60. Activate a fire engine at Fire Station 4
Project Manager: Stephen Lindsey Lead Dept: Fire
Estimated Completion: Q2 Status: Completed
Project Description:
The Palo Alto Fire Department (PAFD) provides fire protection and emergency medical transport
throughout the City and Stanford. Following pandemic budget reductions that impacted all City
departments and services, the Council has reinvested in fire services to rebuild operations. Additional
investment in emergency medical and fire response supports the whole community and a near‐term
proposal to add a fire engine to the current ambulance staffing at Fire Station 4 will be considered.
2025 Project Milestones:
Augment staffing at Fire Station 4 to deploy either ambulance or fire engine response.
Quarterly Update:
Engine 64 was officially upstaffed at Fire Station 4 on May 5, 2025. It is now cross staffed daily with
Medic 64, with a crew consisting of a captain, apparatus operator, and firefighter who are assigned to
deploy either the fire engine or the ambulance, depending on the nature of the emergency.
ATTACHMENT B
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As of July 8, 2025, both Engine 64 and Medic 64, along with their assigned personnel, have been
relocated to the Temporary Fire Station 4 at 4000 Middlefield Road at Cubberley, in preparation for
the upcoming Fire Station 4 construction project. Units continue to operate under a cross‐staffed
response model.
PS 61. Initiate an update to the City’s seismic hazards ordinance (75)
Project Manager: Julia Knight Lead Dept: PDS
Estimated Completion: Q3 Status: On Track
Project Description:
Conduct an assessment of previous study, update potentially eligible buildings, and begin work on
seismic hazard identify and mitigation ordinance.
2025 Project Milestones:
Establish a community advisory group to support the project with a first meeting targeted for August
2025, with 2‐3 additional meetings to follow. Staff intends to present findings from Task A (an
updated of the eligible buildings list) to the Policy and Services Committee in November or December
2025. Work will continue into 2026 with an aim to adopt an updated ordinance by the end of the
2026 calendar year.
Quarterly Update:
City Council awarded the project contract to Rutherford & Chekene on February 10, 2025. Staff
issued the consultant a notice to proceed with Task A on May 7, 2025. Staff began work to establish
the community advisory group in June 2025. The first advisory group meeting was held on August 20,
2025 and the second is set for October 14, 2025. Staff intends to present project progress and next
steps to the Policy and Services Committee in December 2025.
Expand wellness and community saving facilities and services
PS 62. Develop Master Plan for Cubberley site
Project Manager: Kristen O’Kane Lead Dept: CSD
Estimated Completion: Q4 Status: On Track
Project Description:
The City has hired consultant, Concordia, to lead the Master Planning process for the anticipated 15
acres of the Cubberly site. Currently the City owns eight acres and plans to purchase an additional
seven acres from PAUSD pending a successful bond measure in November 2026. Concordia will lead
the community engagement and master planning process with anticipated completion by December
2025.
Master planning will be in cooperation with The Friends of the Palo Alto Recreation Wellness Center,
whose objective is to create space for a 3‐court gymnasium and wellness center in the first phase of
construction. The master planning process will occur concurrently with the City’s efforts to pass the
bond measure in November 2026, which in 2025 will include working with a polling consultant (FM3)
and ballot strategy consultant (Lew Edwards Group).
2025 Project Milestones:
The project will be kicked off by a Council Visioning Session in February, 2025, followed by community
engagement meetings in March, June and September. Staff will analyze the feedback and return to
Council in December to present the Final Master Plan draft for consideration.
Quarterly Update:
ATTACHMENT B
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Extensive community engagement took place through co‐design meetings, City Council updates,
Board and Commission presentations, and various outreach efforts. Three design concepts—focused
on building spacing and layout, outdoor space, and site circulation—were presented at the June 12
community meeting, which were refined to one concept presented at the September 17 meeting. The
concept highlights the need for phasing the project, recognizing that available funding may be a
limiting factor. Additionally, the first community poll conducted by FM3 indicated positive support for
a potential future bond or tax measure.
PS 63. Implement the 2024‐2025 Wellness & Belonging Action Plan
Project Manager: Chantal Cotton Gaines Lead Dept: CMO
Estimated Completion: Q4 Status: On Track
Project Description:
Complete the 26 action items in the action plan in collaboration with partners as well as completing a
training on Islamophobia and Antisemitism.
2025 Project Milestones:
Each item in the action plan has a different deadline with a variety of milestones. The action plan can
be found here: https://www.paloalto.gov/files/assets/public/v/2/city‐manager/wellness‐and‐
belonging/wellness‐and‐belonging‐workplan‐2025.pdf
Quarterly Update:
The most recent progress on the City’s wellness and belonging work is in the report to be presented
to the Policy and Services Committee on August 12, 2025. Agenda link (it is item #4):
https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=16179. The progress on
action plan items is included as Attachment A to that report.
PS 64. Open 445 Bryant Street Community Center
Project Manager: Kristen O’Kane Lead Dept: CSD
Estimated Completion: Q3* Status: Behind
Project Description:
The project at 445 Bryant Street will transform the facility into a two‐level community center
designed to host community programs, classes, events, and dedicated teen space. The first‐floor
multi‐purpose room will serve as the primary location for La Comida’s Senior Lunch Program. Phase I
includes the structural improvements necessary to make the building safe for occupancy and to open
the community center to the public. Completion of Phase I will allow for the official opening of the
community center and the launch of La Comida’s lunch program. Phase II will focus on building out
the second‐floor space to serve as a teen center and additional community events and classes.
2025 Project Milestones:
Phase I‐ hire an architect to design structural updates, with priority given to the first‐floor to serve as
a senior lunch program and community event space. Structural improvements will include ADA
improvements, sound mitigation, plumbing and HVAC system upgrades among others.
Quarterly Update:
Multi‐department coordination has continued with the primary goal of completing renovations to the
downstairs space for La Comida’s senior lunch program now planned for January 2026 (previously Q3
of 2025). Some building improvements to the upstairs spaces will allow CSD to do some
programming, including opening a teen center in early 2026.
*The estimated completion date is now Q1 2026*
ATTACHMENT B
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PS 65. Enhance and Expand Inclusive Programs and Services
Project Manager: Amanda Deml Lead Dept: CSD
Estimated Completion: Q4 Status: On Track
Project Description:
Enhance services to support individuals with disabilities seeking accommodation support, expand
community partnerships that serve the disability community, and implement new therapeutic
recreation programs.
CSD will continue to expand and enhance inclusive and accessible practices, programs, classes, and
events. The new Therapeutic Recreation and Accessibility Coordinated role was hired in August 2024
and began providing dedicated support to the department in handling all accommodation requests
for participation, leading quarterly all‐staff training on inclusive practices, and facilitating inclusive
and adaptive recreation programs, classes and events with our community partner organizations.
2025 Project Milestones:
The Community Services Department will hire a new full‐time coordinator to support inclusion efforts
across programs. The department will enhance the accommodation request process to better serve
individuals with diverse needs and will create and support new inclusive programs in collaboration
with community partners. Additionally, new therapeutic recreation programs will be launched to
provide tailored opportunities for participation. To strengthen internal capacity, quarterly inclusion
trainings will be implemented for all CSD staff.
Quarterly Update:
City Council approved the coordinator position to be expanded from 0.75 FTE to full‐time in the FY26
budget process and allocated budget for program supplies and accommodation support which will
enhance our ability to serve the community. A full‐time staff member will allow us to provide
consistent accommodation support for participants, implement all‐ staff inclusion trainings within
CSD, and launch therapeutic recreation programs. The incumbent resigned in February and the search
for a full‐time staff member began in August and yielded a very competitive applicant pool. An offer
has been made, and the new coordinator will begin as soon as possible. In the meantime,
accommodation requests continue to be supported by existing staff, and we are supporting
community partners such as Magical Bridge and AbilityPath to offer existing programs as well as offer
new programs and services in Palo Alto.
PS 66. Implement New Expanded CSD Recreation Special Events Workplan. (60)
Project Manager: Kristen O’Kane Lead Dept: CSD
Estimated Completion: Q4 Status: On Track
Project Description:
Create special events that foster togetherness, belonging, and a strong sense of community.
Continuing cherished traditions and introducing new gatherings helps combat the loneliness epidemic
and celebrate the rich diversity of the community. Longstanding events such as the May Fete Parade
and Festival, Fourth of July Chili Cook‐Off, Moonlight Run, and Holiday Tree Lighting remain
cornerstones of community connection. New events are also planned for this year, pending City
Council approval of the workplan. In addition, the Community Services Department (CSD) offers a
wide range of special events throughout the year and actively partners with other City departments
and local organizations to enhance community engagement.
2025 Project Milestones:
Approve the 2025 CSD Recreation Special Events workplan. Include the following new events:
ATTACHMENT B
32
Heart and Harmony Dance; Around the World in One Day Cultural Event; Fun and Games at July Third
Thursday; Pancakes in the Park; and a Pet Costume Parade.
Quarterly Update:
On February 24, the City Council approved the CSD Recreation Special Events Workplan Special, and
implementation has been successfully implemented for quarters 1,2, and 3. New events in Q3
included a Corn Hole tournament on California Avenue (August), Pancakes in the Park (September),
and a pet costume parade (October).
67. Support Community Mental Health (65)
Project Manager: Kristen O’Kane Lead Dept: CSD
Estimated Completion: Q4 Status: On Track
Project Description:
The Community Services Department (CSD) continues to promote mental health for all ages through a
range of programs, partnerships, and initiatives. In FY25, the City Council allocated $100,000 to
support youth and teen mental health efforts. Ongoing programs from 2024 include free Link rides for
teens ($10,000) to access mental health‐supportive locations such as community centers, parks,
libraries, and allcove, as well as the Beyond the Books event ($4,000). New initiatives in FY25 include
a $45,500 contract with Palo Alto University to host mental health workshops for teens and parents,
and a new Career Fair event ($10,000) focused on post‐high school pathways that do not involve
traditional university enrollment. Additional trainings, programs, and partnerships are also under
development.
2025 Project Milestones:
In the spring, teen mental health workshops will launch in partnership with Palo Alto University, along
with a career fair focused on non‐traditional post‐high school pathways. Fall activities will include
hosting the Beyond the Books event. By Q4, the City of Palo Alto and the Palo Alto Unified School
District will work with stakeholders to further refine the scope of collaboration for City Council
discussion, potential direction, and continued partnership with the School District.
Quarterly Update:
CSD staff worked with the County of Santa Clara’s Q Corner and allcove to host Wednesday afternoon
Gen Z hangouts to provide a safe, caring space for teens to gather in September and October. Council
approved a new agreement with Project Safety Net and an agreement with the JED Foundation for
youth mental health and suicide prevention support.
Promote environmental and transportation safety
PS 68. Continue engagement with San Francisco Airport on SFO's Ground Based Augmentation
System (GBAS) project and other potential opportunities to decrease SFO noise impacts on Palo
Alto. (79)
Project Manager: Andy Swanson Lead Dept: PW
Estimated Completion: Q4 Status: On Track
Project Description:
Palo Alto is impacted by three arrival routes into San Francisco International Airport (SFO). These
routes have had an ongoing negative health impact on our community and intensified due to the
implementation of the Federal Aviation Administration’s NextGEN Initiative. The City remains
committed to collaborating with residents, the FAA, SFO, SFO’s Community Roundtable, elected
officials, regional agencies, and noise advocacy groups to identify solutions that restore quality of life.
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Staff and community members continue to evaluate the potential noise impacts of SFO’s proposed
Ground Based Augmentation System (GBAS) on Palo Alto.
2025 Project Milestones:
Issue a Request for Qualifications (RFQ) to solicit proposals for two key initiatives:
1. Ground‐Based Augmentation System (GBAS): To evaluate the feasibility and potential benefits
of implementing GBAS technology to reduce aircraft noise impacts in our region.
2. San Francisco International Airport (SFO) Noise Data Analysis: To obtain detailed data and
technical expertise for analyzing noise impacts from SFO operations on our community.
The RFQ process will ensure we identify qualified consultants or firms with the appropriate
experience to support these efforts.
Quarterly Update:
Due to staff turnover at the airport, the RFQ has been delayed and is now expected to go out in fall
2025.
Councilmember Stone and City staff met with SFO staff on September 12, 2025, with the meeting
serving as an introduction to new SFO Director Mike Nakornkhet and including discussion of
continuing collaboration between the City and SFO on noise issues. The next meeting is expected in
late November or early December.
PS 69. Council Approval of Quiet Zone Concept Plans at Churchill Ave, Meadow Drive, and
Charleston Rd Rail Crossings. (76)
Project Manager: Ripon Bhatia Lead Dept: OOT
Estimated Completion: Q3 Status: On Track
Project Description:
Quiet zone implementation is desired by neighborhood to reduce noise impact of locomotive horn
sound off in advance of crossings. The city must mitigate the increased risk caused by the absence of
the horn. Safety improvements meeting Federal Rail Authority technical requirements must be
identified and implemented in order to establish a quiet zone.
2025 Project Milestones:
A draft conceptual improvement plan was developed in 2024.
Conduct public outreach and review by the Rail Committee by June 2025.
Quarterly Update:
The final report for the Quiet Zone Study for Churchill Ave, Meadow Drive, and Charleston Road
crossing was presented to the Rail Committee on September 16, 2025. Rail committee unanimously
recommended proceeding with four quadrant gate systems to implement quiet zone at these
crossings. Staff plans to take Rail Committee recommendation for the Council Review and direction in
November 2025.
PS 70. Enhance safety and improve quality of life in commercial areas by reducing criminal activity
through business engagement and the deployment of officers and technology.
Project Manager: Andrew Binder Lead Dept: PD
Estimated Completion: Q4 Status: On Track
Project Description:
Establish a Business Watch program to enhance collaboration with businesses and assign two officers
at a minimum to patrol high traffic commercial areas.
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Deploy technology and officers in commercial areas in order to deter criminal activity and support a
safe environment for the public. Engage with local businesses to facilitate information sharing,
identify problems and develop collaborative solutions. Work with other city departments to abate
nuisances and connect offenders with appropriate social services.
2025 Project Milestones:
Assign at least 2 officers daily to, exclusively, patrol high traffic commercial areas. Complete
deployment of 10 additional Automatic License Plate Reader (ALPR) cameras approved by the Council
in December for a total of 30 cameras throughout. Establish a “Business Watch” program to enhance
collaboration with businesses.
Quarterly Update:
Two or more officers are being deployed daily to, exclusively, patrol high traffic commercial areas. All
30 Council‐authorized ALPR cameras have been deployed. In lieu of a formal program, PD staff has
coordinated with the Chamber to establish channels for better dissemination of relevant and timely
crime trend information and will continue working with the Chamber to further improve collaboration
in a way that suits their needs
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